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HomeMy WebLinkAboutTerracon Consultants Inc-6/28/2010Trrscc November 19, 2009 (Revised 3/3/2010) (Revised 6/11/10) City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Attention: Ms. Debra Anderson Re: Confirmation Letter Construction Observation and Testing Services Fire Station No. 8 Waterloo, Iowa Terracon Job No. 13091132 Dear Ms. Anderson: Terracon is pleased to provide construction observation and testing services for the above referenced project. Attached to this letter is our Agreement for Services including Exhibits A, B, and C. Our invoices will be submitted to your attention at the above referenced address. The attached Agreement for Services is considered a part of our contract for services and will be incorporated by reference into our agreement. To execute this agreement, please sign and return one copy of this contract to our office at the below address. We appreciate the opportunity to be of service to you on this project. Should you have any questions concerning the details of this confirmation letter or the attached Agreement for Services, please contact us. Sincerely, 1 rePI a can Consultants, Inc. Project Manager / 01(h 7 r / Rick Lockhart Office Manager WDH/REL:j1112009proposa1/13091132Revised/C F09370 Copies to: Addressee (2) Terracon Consultants, Inc. 6612 Chancellor Drive, Suite 102 Cedar Falls, Iowa 50613 P (3191 217 4016 F 13191 277 4320 torrecon.com Geotechnical ■ Environmental Construction Materials' 1 rrrracon AGREEMENT FOR SERVICES Agreement Reference No. 13091132Revised Date of Agreement: November 19, 2009 (Revised 3/3/2010)(Revised 6/11/10) EXHIBIT A Project Information We understand the project consists of constructing a new fire station on La Porte Road in Waterloo, Iowa. EXHIBIT B Scope of Services We understand the scope of our services will include observation and testing of foundation bearing soils, field density testing of site fills along with associated laboratory testing, and field and laboratory testing of Portland cement concrete. These services will be provided on a part-time, as -requested basis, and your field personnel will be responsible to coordinate with us for scheduling of services. It is suggested that our services be scheduled a minimum of 1 working day in advance. For part-time services, scheduling personnel will be on an as -available basis which may require changes of personnel assigned to the project; however, an effort will be made to assign the most cost effective personnel to your project. Results of our observation and testing will be submitted verbally to authorized personnel upon completion. However, written summaries of observations and testing will be submitted to your attention at the above address. EXHIBIT C Compensation The fees for our services will be billed in accordance with the attached unit rates (Exhibit C). Our invoices will reflect the actual units performed and our total cost may vary. The technician's time will be charged portal to portal. The project engineer's time will consist of project coordination, direction, and preparation of reports of the test results. Invoices for services provided will be sent to your attention at the above address. Our standard terms and conditions are attached for your review and should be considered a part of our contract for services. If you are In agreement with the outlined scope of services and terms and conditions, please sign the attached Agreement for Services and return one copy for our file. It will be inferred that you are in agreement with the above scope of services and enclosed terms and conditions unless we are notified in writing. Please be aware that we will be unable to distribute field and laboratory reports until a signed contract is received In addition, we request a complete set of plans and specifications prior to the start of the project. We should also be copied on all revisions related to our services. Rev. 1-03 EXHIBIT C FEE SCHEDULE Fire Station 8 Waterloo, Iowa UNIT RATES Senior Project Engineer Senior Project Manager Project Manager Senior Foundation Engineering Technician Structural Steel Technician Sr. Engineering Technician Level IV Technician Level II Technician Nuclear Gauge Charge Sieve Analysis of Aggregate Standard Proctor (ASTM D 698) Compressive Strength of Concrete Cylinder Cylinder Molds Transportation Charges *Increase hourly rate by 1.5 for Saturday, Sunday, and Holiday work; minimum $89.00/hour* $81.00/hour* $74.00/hour* $69.00/hour* $65.00/hour* $61.00/hour* $52.00/hour* $46.00/hour* $5.00/test $80.00/each $105.00/each $12.00/each $1.50/each $13.00/trip 2 hours. *Minimum 1.5 hours for all field services. ESTIMATE OF TESTING AND OBSERVATION SERVICES Subgrade / Foundation Observation Senior Engineering Technician - $61.00/hour Hours Cost per Trip Number of Trips 1.5 104.50 6 Cost $ 627.00 Field Density Testing of Site Fill Level II Technician - $ 46.00/Hour Hours Tests Cost per Trip 2 5 130.00 Number of Trips 20 Cost $ 2,600.00 Standard Proctor Tests - $105/test No. of Tests 2 Cost $ 210.00 Field Testing of Portland Cement Concrete Level II Technician - $ 46.00/Hour Hours Cost per Trip 2 105.00 Number of Trips 13 Cost $ 1,365.00 Laboratory Testing of Portland Cement Concrete Cylinders per Set No. of Sets Cost 5 17 per Set (includes Molds) Cost $ 67.50 $ 1,147.50 Engineering Services - Project direction, coordination and preparation of status reports Estimated Cost Cost $ 700.00 TOTAL ESTIMATED COST** **Cost based on estimation of contractor's schedule. Invoice will be based on actual number of hours and tests performed at listed unit rates. $ 6,649.50 Terracon Consultants, Inc. Confidential 6/11/2010 Page 1 lrerracon AGREEMENT FOR SERVICES This AGREEMENT is between City of Waterloo ("Client") and Terracon Consultants, Inc. ("Consultant") for Services to be provided by Consultant for Client on the Flre Station No. 8 project ("Project), as described In the Project Information section of Consultant's Proposal dated 11119/2009 (Revised 313/20101(Revised 6/11/10) ("Proposer) unless the Protect Is otherwise described in Exhibit A to this Agreement (which section or Exhibit is Incorporated Into this Agreement). 1. Scope of Services. The scope of Consultant's services Is described in the Scope of Services section of the Proposal ("Services"), unless Services are otherwise described in Exhibit B to this Agreement (which section or exhibit Is incorporated Into this Agreement). Portions of the Services may be subcontracted. Consultant's Services do not include the investigation or detection of, nor do recommendations in Consultant's reports address the presence or prevention of biological pollutants (e.g., mold, fungi, bacteria, viruses, or their byproducts) or occupant safety Issues, such as vulnerability to natural disasters, terrorism, or violence. If Services include purchase of software, Client will execute a separate software license agreement. Consultant's findings, opinions, and recommendations are based solely upon data and information obtained by and furnished to Consultant at the time of the Services. 2. Acceptance. Client agrees that execution of this Agreement is a material element of the consideration Consultant requires to execute the Services, and If Services are Initiated by Consultant prior to execution of this Agreement as an accommodation for Client at Client's request, both parties shall consider that commencement of Services constitutes formal acceptance of all terms and conditions of this Agreement. Additional terms and conditions may be added or changed only by written amendment to this Agreement signed by both parties. In the event Client uses a purchase order or other form to administer this Agreement, the use of such form shall be for convenience purposes only and any additional or conflicting terms it contains are stricken. This Agreement shall not be assigned by either party without prior written consent of the other party. 3. Change Orders. Client may request changes to the scope of Services by altering or adding to the Services to be performed. If Client so requests, Consultant will return to Client a statement (or supplemental proposal) of the change setting forth an adjustment to the Services and fees for the requested changes. Following Client's review, Client shall provide written acceptance. If Client does not follow these procedures, but instead directs, authorizes, or pemnits Consultant to perform changed or additional work. the Services are changed accordingly and Consultant will be paid for this work according to the fees stated or its current fee schedule. If protect conditions change materially from those observed at the site or described to Consultant at the time of proposal, Consultant Is entitled to a change order equitably adjusting its Services and fee. 4. Compensation and Terms of Payment. Client shall pay compensation for the Services performed at the fees stated in the Compensation section of the Proposal unless fees are otherwise stated In Exhibit C to this Agreement (which section or Exhibit Is incorporated Into thls Agreement). If not stated In either, fees will be according to Consultant's current fee schedule. Fee schedules are valid for the calendar year in which they are issued. Consultant may invoice Client at least monthly and payment Is due upon receipt of invoice. Client shall notify Consultant In writing, at the address below, within 15 days of the date of the invoice if Client objects to any portion of the charges on the invoice, and shall promptly pay the undisputed portion. Client shall pay a finance fee of 1.5% per month, but not exceeding the maximum rate allowed by law, for all unpaid amounts 30 days or older. Client agrees to pay all collection -related costs that Consultant incurs, including attorney fees. Consultant may suspend Services for lack of timely payment. 5. Third Party Reliance. This Agreement and the Services provided are for Consultant and Client's sole benefit and exclusive use with no third party beneficiaries Intended. Reliance upon the Services and any work product is limited to Client, and is not intended for third parties. For a limited time period not to exceed three months from the date of the report. Consultant will issue additional reports to others agreed upon with Client, however Client understands that such reliance will not be granted until those parties sign and return Consultant's reliance agreement and Consultant receives the agreed-upon reliance fee. 6. LIMITATION OF LIABILITY. CLIENT AND CONSULTANT HAVE EVALUATED THE RISKS AND REWARDS ASSOCIATED WITH THIS PROJECT, INCLUDING CONSULTANT'S FEE RELATIVE TO THE RISKS ASSUMED, AND AGREE TO ALLOCATE CERTAIN OF THE RiSKS SO, TO THE FULLEST EXTENT PERMITTED BY LAW, THE TOTAL AGGREGATE LIABILITY OF CONSULTANT (AND ITS RELATED CORPORATIONS AND EMPLOYEES) TO CLIENT AND THIRD PARTIES GRANTED RELIANCE IS LIMITED TO THE GREATER OF $10,000 OR ITS FEE FOR ANY AND ALL INJURIES, DAMAGES, CLAIMS, LOSSES, OR EXPENSES (INCLUDING ATTORNEY AND EXPERT FEES) ARISING OUT OF CONSULTANT'S SERVICES OR THIS AGREEMENT REGARDLESS OF CAUSE(S) OR THE THEORY OF LIABILITY, INCLUDING NEGLIGENCE, INDEMNITY, OR OTHER RECOVERY. THIS LIMITATION SHALL NOT APPLY TO THE EXTENT THE DAMAGE IS PAID UNDER CONSULTANTS COMMERCIAL GENERAL LIABILITY POLICY. 7. Indemnity/Statute of Limitations. Consultant and Client shall defend, Indemnify, and hold harmless the other, their agents, and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by their negligent acts, errors, or omissions. In the event such claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Consultant and Client, they shall be bome by each party In proportion to its own negligence under comparative fault principles. Causes of action arising out of Consultant's services or this Agreement regardless of cause(s) or the theory of liability, including negligence, indemnity or other recovery shall be deemed to have accrued and the applicable statute of limitations shall commence to run not later than the date of Consultant's substantial completion of services on the project. 8. Warranty. Consultant wilt perform the Services In a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions in the same locale. CONSULTANT MAKES NO WARRANTIES OR GUARANTEES, EXPRESS OR IMPLIED, RELATING TO CONSULTANTS SERVICES AND CONSULTANT DISCLAIMS ANY IMPLIED WARRANTIES OR WARRANTIES IMPOSED BY LAW, INCLUDING WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. 9. Insurance. Consultant represents that it now carries, and will continue to carry: (I) workers' compensation Insurance in accordance with the laws of the states having jurisdiction over Consultant's employees who are engaged in the Services, and employer's liability insurance ($1,000,000); (11) commercial general liability Insurance ($1,000,000 occ / $2,000,000 agg); (III) automobile liability Insurance ($1,000,000 B.I. and P.D. combined single limit); and (iv) professional liability insurance ($1,000,000 claim / agg). Certificates of insurance will be provided upon request. Client and Consultant shall waive subrogation against the other party on all general liability and property coverage. 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