HomeMy WebLinkAboutAecom Technical Services-1/25/2010A=COM
AECOM 319 232 6531 tel
501 Sycamore Street 319 232 0271 fax
Suite 222
Waterloo, Iowa 50703
www.aecom.com
SNOW REMOVAL EQUIPMENT (SRE)
ACQUISITION SERVICES
WATERLOO REGIONAL AIRPORT
WATERLOO, IOWA
FAA PROJECT NO. 3-19-0094-37
Project Description - See Attachment
Scope of Services - See Attachment
Compensation
A. Compensation for Services for this task order shall be a cost plus fixed fee not -to -exceed
Forty Thousand Dollars ($40,000.00). See attachment.
General Conditions
Except as specifically amended by this agreement, services shall be provided in accordance with
the Consultant Services Agreement for the Waterloo Regional Airport between AECOM Technical
Services, Inc., formerly known as Earth Tech, Inc., and the Waterloo Airport Board dated
December 5, 2008.
APPROVED
CITY OF WATERLOO, IOWA
APPROVED
AECOM TECHNICAL SERVICES, INC.
By
Ernest G. Clark, Mayor / Joe A. Becker
Date 3-wr1,0j.: ` )5/?0
L:\work\ADMIMAGREE\PIRi WatAirSRE.doc
Date January 14, 2010
ATTACHMENT
FOR
ACQUISITION OF
SNOW REMOVAL EQUIPMENT (SRE)
FOR THE
WATERLOO REGIONAL AIRPORT
WATERLOO, IOWA
FAA AIP PROJECT NO. 3-19-0094-37
I. PROJECT DESCRIPTION
The project is described as the acquisition of snow removal equipment (SRE) consisting
of a truck mounted aircraft deicing/anti-icing system and a snow removal truck with
sweeper for the Waterloo Regional Airport, Waterloo, Iowa.
II. GENERAL PROJECT SCOPE
The work to be performed by the Consultant shall encompass and include detailed work,
services, materials, equipment and supplies necessary to provide background research,
develop specifications, provide bidding services, prepare grant application, and provide
grant administration for the acquisition of the snow removal equipment for the Waterloo
Regional Airport. Work shall be divided into the following tasks:
A. Design Phase
1. Design Conference - This task consists of a pre -design conference
called by the City of Waterloo, Iowa (hereinafter referred to as Sponsor)
and held between the Sponsor, the Consultant and the FAA. The
purpose of this conference is to define project requirements, finances,
schedules, phasing and other pertinent data that affects the scope of
work, design standards and presentation of bid documents. The
requirements set forth in this design conference will be confirmed in
writing by the Consultant to the Sponsor, with copies to each
participating unit of government.
2. Data Collection and Review — This task consists of the collection of
existing data applicable to this project and related to the proposed snow
removal equipment.
3. Prosect Specifications - This task consists of the preparation of
specifications for the acquisition of the snow removal equipment. It is
anticipated that separate bid documents will be prepared for each piece
of snow removal equipment (truck with aircraft deicing/anti-icing system
and truck with sweeper). The specifications will be in compliance with
current Central Region Federal Aviation Administration requirements in
effect at the time the specifications are prepared.
4. Quality Review - This task consists of the quality review of work
elements on the project. During the course of this project, quality
reviews will be conducted by senior technical personnel that are not
directly involved in the project.
Page 2
5. Bid Assistance — This task consists of assisting the Sponsor in
advertising for and receiving bids, answering bid document interpretation
questions from bidders, analyzing the bids received and preparing a
recommendation to the Sponsor for award of contract.
6. Pre -Bid Conference — This task consists of attending and conducting a
"Pre -Bid Conference" at the Project site for prospective bidders.
7 Grant Application — This task consists of assisting the Sponsor in
preparation of grant application.
8. Shop Drawings and Submittals — This task consists of reviewing shop
drawings and other submittals as required of the Contractor by the
contract documents for conformance with the design concept of the
Project and compliance with the information given in the contract
documents.
9. Pay Applications and Reimbursement Forms — This task consists of
preparing and processing monthly applications for payment to the
Contractor and forwarding to the Sponsor for execution with
recommendations for approval and payment. This task also includes
preparation of federal reimbursements forms for the Sponsor.
10. Project Closeout — This task consists of assisting the Sponsor with
Project completion and final closeout documentation from the Contractor
for the FAA by providing a statement covering the following.
a) Sponsor Certification for Equipment Final Acceptance.
b) Final Outlay Report — Standard Form SF -271.
c) Final Project Cost Summary.
d) Final Acceptance Report.
1) Provide brief description of procured equipment. Identify
the make, model and serial number of the acquired
equipment.
2) Provide a minimum of two photographs of the each
acquired item. All sides of the acquired equipment
should be depicted in the submitted pictures.
3) Summary of key milestone dates - Receipt of bids, NTP,
delivery date, final acceptance and warranty date.
4) Change order summary (if needed).
5) Summary of the acceptance tests that were conducted.
(Note: Consult the appropriate Advisory Circular for
specific acceptance criteria that may be required.)
6) Sponsor statement addressing contractor compliance
with Buy American provisions. NOTE: The Sponsor
shall maintain documentation that demonstrates their
actions to verify contractor compliance with Buy
American provisions. Upon request of the FAA project
Page 3
manager, the sponsor shall provide this documentation
to the FAA as part of the closeout documentation.
7) Copies of vendor certifications.
8) Statement from accepting official attesting to their
concurrence with the acceptance of the subject
equipment.
e) Sponsor Cover Letter.
1) Amendment Request.
2) Statement of compliance with approved procurement
specifications.
3) Eligibility of Claimed Costs.
4) Inventory.
• Description of the property.
• Serial number or other identification number.
• Source of the property, who holds title.
• Acquisition date.
• Cost of the property.
• Percentage of Federal participation in the cost of the
property.
• Location, use and condition of the property.
11. Project Administration - This task consists of administration and
coordination of the project. Preparation of 25 sets of bid documents for
each piece of snow removal equipment for distribution to Sponsor, FAA,
plan rooms, suppliers and potential bidders is included in this task.
Preparation of contracts, reports on progress, preparation of pay
estimates, and grant reimbursement and project close-out
documentation are a part of this task.
L:\work\ADMINWGREE\PROF\WaterlooAir SRE Scope.doc
Snow Removal Equipment (SRE) Acquisition Services
Waterloo Regional Airport
Waterloo, Iowa
FAA Project No. 3-19-0094-37
Design & Acquisition Phase Services
Cost Summary
I. Direct Labor Cost
Category Hours Rate/Hour Amount
Senior Professional 56 $80.00 $4,480.00
Project Professional 10 $65.50 $655.00
Staff Professional 160 $39.50 $6,320.00
CADD Operator 0 $25.00 $0.00
Senior Technician 0 $31.00 $0.00
Technician 0 $24.50 $0.00
Project Support 68 $19.50 $1,326.00 $12,781.00
294
Il. Payroll Burden and Overhead Provisional Costs 165.00% $21,088.65
III. Direct Project Expenses
Category Units Rate/Unit Amount
Mileage 1000 0.550 550.00
Per Diem 0 30.00 0.00
Lodging 0 55.00 0.00
Copier 5000 0.06 300.00
Plan Copier 0 0.50 0.00
GPS 0 25.00 0.00
Geodimeter 0 12.50 0.00
Miscellaneous, Other 250.00 $1,100.00
IV. Earth Tech Estimated Actual Costs $34,969.65
Rounded $35,000.00
V. Subcontract Expense
None $0.00
VI. Estimated Actual Costs $35,000.00
VII. Fixed Fee $5,000.00
VIII. Maximum Amount Payable $40,000.00
Snow Removal Equipment (SRE) Acquisition Services
Waterloo Regional Airport
Waterloo, Iowa
FAA Project No. 3-19-0094-37
Design & Acquisition Phase Services
Staff Hour Estimate
Item
No.
Description I
Profession?rofessionOrofessionE
Senior
Project
Staff
Project
Support
Totals
1
Design Conference
4
4
2
Data Collection
16
16
3
Pro'ect Specifications
a Truck with Deicing/Anti-icing System
12
32
24
68
b Truck with Sweeper
12
32
24
68
4
Quality Review
4
4
5
Bid Assistance
4
4
8
6
Pre -Bid Conference
4
4
8
7
Grant Application
4
2
6
8
Shop Drawings
4
24
2
30
9
Pay Applications & Reimbursements
4
12
16
10
Project Closeout
12
32
8
52
11
Project Administration
4
2
8
14
Total SRE Equipment Acquisition Services
56
10
160
68
294