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Home My WebLink AboutWaterloo Water Works Board of Trustees-04/02/201224 At the regular meeting of the Board of Waterloo Water Works Trustees, held Wednesday, March 21, 2012, there were present Terry M. Kuntz, Chairman; Rodger Burris, Vice -Chairman; and Mary H. Potter, Trustee. Also in attendance: Steve Schmitt, Waterloo City Council Member; Rick Wilberding, Distribution Department Manager; Tim Robbins, Water Production Manager; and Dennis Clark, General Manager and Secretary. as read. Terry Kuntz called the meeting to order at 8:00 a.m. The Board approved to adopt the agenda. The minutes of the regular meeting of February 22, 2012, were approved Chad Folken, 69 Lafayette Street, Waterloo, Iowa, appeared before the Board. Mr. Folken expressed concern regarding the proactive of adding fluoride to drinking water, stating that fluoridation programs increased risk of bone fractures, decreased thyroid function, lowered IQ, arthritic -like conditions, dental fluorosis and possibly osteosarcoma. Mr. Folken stated that he feels it is unethical to intentionally put anything other than chlorine in drinking water, even if popular medical opinion is that it is beneficial. Dennis Clark stated that the use of fluoride in drinking water is strongly recommended by the Iowa Department of Public Health, the American Dental Association, the Center for Disease Control, the Environmental Protection Agency and the American Water Works. Water Production Manager Tim Robbins stated that the injection rates were recently lowered to 0.7 mg per liter per recent recommendations from the Iowa Department of Public Health. The reduced injection rates were due to studies determining that the public was receiving fluoride from other sources, in addition to drinking water. It was moved, seconded and unanimously approved to receive and place on file oral and written comments. Upon motion, unanimously passed, the following Bills Resolution was adopted. BE IT RESOLVED BY THE BOARD OF WATER WORKS TRUSTEES OF THE CITY OF WATERLOO, IOWA: That the bills listed below for which warrants against the funds designated, have been issued in payment, are found to be correct, and the acts of the Secretary in issuing and delivering said warrants are hereby ratified and approved. EFT EFT 46022 46023 46024 46025 FEBRUARY 29, 2012 GENERAL FUND State of Iowa Treasurer Treasurer, State of Iowa Assurant Employee Benefits Bearing Distributors, Inc. CenturyLink Crescent Electric Supply 46026 Community National Bank 46027 Amy J. Noffsinger 46028 Charlynne R. Roach 46029 Sonya M. McClain 46030 Linda Denton 46031 EES Shared Services Center M. D. refund 46032 Steve Daniels M. D. & U. D. refund 46033 Sunshine Berdecia " Sales tax 10,671.79 State withholding tax 6,963.00 Dental and disability insurance 6,129.81 Mechanicals seals 280.47 Service 367.01 Four new exit light signs at pumping 104.66 station Overpayment on final bill M. D. & U. D. refund 11 6 ft 39.50 3.78 8.49 33.09 32.74 28.93 57.45 12.12 46034 Kevin Korus 46035 Terra L. Wirtz 46036 Ashley Barnholtz 46037 Keri Lais 46038 Lara J. Hartke 46039 Robert J. Cornelio 46040 Brian J. Msal 46041 J C Enterprises, Inc. 46042 Tim & Mandy Sherwood 46043 Gail Herscovici 46044 Jerry Aldridge 46045 John Deere Component Works 46046 Michael Gustafson 46047 Iowa Department of Natural Resources 46048 Iowa Public Employees Retirement System 46049 MidAmerican Energy Co. 46050 Ray Mount Wrecker Service 46051 PDCM Insurance 46052 Rochester Armored Car Co. 46053 Charles Schwab Institutional 46054 Cedar Valley United Way 46055 ING Life Insurance 46056 Lincoln Financial Group 46057 Public Employees Credit Union 46058 Charles Schwab institutional EFT 46059 46060 46061 46062 US Department of Treasurer Acco Unlimited Corp. Airgas North Central Andrews Auto Supply Region I AWWA 46063 Black Hawk Waste Disposal 46064 Campbell Supply 46065 C & C Welding & Sandblasting 46066 Clark Printing 46067 Commercial Tire Service 46068 Robert J. Tuve 46069 AVP Real Estate Holdings 46070 Kimberlie Wolff 46071 Lorena W. Morales 46072 Roxanne M. Coffer 46073 Darrell L. Jones 46074 Aaron Kite 46075 Elijah Green 46076 Kayla Meyer 46077 Michael B. Weno 46078 Jeff Olisar 46079 Nicholas R. Meyer 46080 Bonnie Gage 46081 Dianna Braun 46082 Christina M. Finlay 46083 A J's Eatery & Spirits 46084 Francisco Mendoza 46085 Lindell A. Jackson 25 M. D. & U. D. refund 27.45 36.00 46.29 29.74 57.45 22.59 M. D. refund 5.41 M. D. & U. D. refund 27.45 14.69 Overpayment on final bills 491.33 Overpayment on final bill 111.27 Overpayment on bill 6,864.17 11 11 11 ,i 14 44 11 Reimbursement for uniform costs 75.82 Water operator exam fee for two 60.00 employees IPERS for 11 employees 6,843.06 Gas, power and electric 27,885.47 Towed unit #18 40.00 Various insurance policies 11,087.40 Armored car service 234.76 Employer contribution to employee 34,750.00 pension fund Authorized payroll deduction for 123.00 United Way Authorized payroll deduction for 3,600.00 deferred compensation Authorized payroll deduction for 40.00 deferred compensation Authorized payroll deduction for 2,961.50 credit union Authorized payroll deduction for 1,930.48 employee pension contribution Federal withholding tax 17,541.10 Chlorine and HFS 4,614.75 Ice melt 486.92 Funnel 4.22 Water operator workshop for seven 140.00 employees Waste disposal 94.00 Masonry drill bits 15.07 Material for shelving units 66.90 Thirty five employee name badges 170.00 Front axle alignment on unit #33 117.50 Overpayment on final bill 112.67 Overpayment on final bill 246.47 Overpayment on final bill 23.89 M. D. & U. D. refund 42.63 51.45 CI 42.63 29.74 18.32 1.77 10.30 64.95 19.65 26.37 6.21 19.65 56.88 44.03 13.79 26 46086 Katie L. Motsinger 46087 Iowa Department of Natural Resources 46088 Steve Kerns 46089 Kwik Trip, Inc. 46090 Travis Larson 46091 Menards 46092 Mutual Wheel 46093 Nelson & Nagy, Inc. 46094 PPG Architectural Finishes 46095 Radio Communications 46096 Rainbow Florists & Greenhouses 46097 Sensus Metering Systems 46098 St. Luke's Drug & Alcohol Testing Services 46099 Van Wert, inc. 46100 WBC Mechanical, inc. 46101 Rick Wilberding 46102 Witham Auto Center 46103 A & E Windows Doors & More 46104 ABM Janitorial Services 46105 Allen Memorial Hospital 46106 Andrews Auto Supply 46107 Aramark Uniform Services 46108 Black Hawk County Auditor 46109 Black Hawk County Treasurer, MIS 46110 BMC Aggregates, L.C. 46111 C & C Welding & Sandblasting 46112 City of Waterloo 46113 City of Raymond 46114 City of Waterloo 46115 Community National Bank 46116 Jason Conkling 46117 Floyd E. Corwin 46118 Kevin Stensrud 46119 Stone Holdings, LLC 46120 Kristen Platt 46121 Taylor Lumsden 46122 Tina M. Evans -Dykstra 46123 Jesse Bahl 46124 Lisa A. Smith 46125 Iowa Department of Natural Resources 46126 Justifacts Credential Verification, Inc. 46127 Keystone Laboratories 46128 Menards 46129 Page Belting Company, Inc. 46130 Matt Parrott/Storey Kenworthy 46131 Postmaster M. D. & U. D. refund Construction permit for 2012 Water Main Replacement Program Reimbursement for cell phone Fuel for vehicles Reimbursement for cell phone Kitchen supplies, pipe thread sticks, wrench, staples, tool box, batteries, extension cord and small supplies Taillights for unit #33 Small fittings Painting supplies for well #17 Monthly access fee and pager rental Sympathy flowers for retiree Touchreader, cast iron flange and 1" plugs Drug and alcohol testing for three employees Meter reading service Replaced timer on boiler system in garage Reimbursement for cell phone Repaired damages on unit #10 Repaired front office entry door Janitorial services Drug and alcohol screening for one employee and pre-employment screening for two employees Windshield wiper blades for unit #11 Towel service Water and sewer bond fees Data processing for January Fill sand Cutting edge for snow blade 2010 Street Water Main Replacement Program final payment Sewer bond, garbage and yard waste fees Sewer, garbage and storm water 1, Bank charges Reimbursement for uniform costs Overpayment on final bill M. D. & U. D. refund Overpayment on final bill Overpayment on final bill M. D. & U. D. refund Construction permit fee for Highway 63 North Water Main Replacement Project Background checks for new employee candidates Water sampling Material for shelving units Washers for meter installations Job folders and inserts Postage 24.17 100.00 50.00 4,055.52 50.00 185.90 39.80 2.39 152.58 154.00 53.00 619.46 111.00 4,311.60 568.36 50.00 4,248.45 207.87 1,041.50 409.00 20.70 261.22 9,007.10 6,262.95 32.01 20.00 23,956.58 9,780.33 122,317.77 437.63 43.08 44.93 105.00 108.68 18.98 19.65 30.45 3.86 27.45 503.30 140.25 920.00 103.32 810.00 655.75 1,125.00 46132 PPG Architectural Finishes 46133 Sensus Metering Systems 46134 Marshall Wedemeier 46135 Waterloo Water Works EFT State of Iowa Treasurer 46136 ING Life Insurance 46137 Lincoln Financial Group 46138 Public Employees Credit Union 46139 Charles Schwab Institutional 46140 Teamsters Local Union #238 46141 Postmaster EFT US Department of Treasurer 46142 AECOM 46143 Alliance Benefit Group 46144 American Veterans Plumbing, LLC 46145 Andrews Auto Supply 46146 Assurant Employee Benefits 46147 AW WA 46148 Black Hawk Electrical Co. 46149 Dennis Clark 46150 Dex Media East, Inc. 46151 Fastenal 46152 Renaissance Court Townhomes 46153 Title Services Corporation 46154 Community National Bank 46155 Ramzija Mehmedovic 46156 April Josselyn 46157 HD Supply Waterworks, Ltd. 46158 Hogan & Hansen 46159 Iowa One Call 46160 Menards 46161 Nilles Associates 46162 Matt Parrott/Storey Kenworthy 46163 Mary Ratkovich 46164 Voided 46165 Storey Kenworthy 46166 TestAmerica Laboratories 46167 Utility Equipment Co. 46168 Wes Vogel 46169 The Courier 46170 WBC Mechanical, Inc. 46171 Marshall Wedemeier 27 Painting supplies for well #18 and 157.18 well #19 Meters, gaskets, propagation study 4,127.67 and transceiver unit radio read meters Reimbursement for uniform costs 163.34 Reimbursement for city service fees 11,412.43 Sales tax 13,000.00 Authorized payroll deduction for 3,600.00 deferred compensation Authorized payroll deduction for 40.00 deferred compensation Authorized payroll deduction for 2,961.50 credit union Authorized payroll deduction for 1,930.75 employee pension contribution Authorized payroll deduction for 710.00 union dues Postage 4,000.00 Federal withholding tax 16,905.73 Engineering design for US Highway 1,637.00 63 Water Main Replacement Project Pension benefit calculation for 120.00 J. Stevens Repaired water service line at 3250.00 339 Adams Street Ends for hydraulics hoses 16.12 Dental and disability insurance 6,105.36 AWWA 2012 Annual Conference 780.00 registration fee, D. Clark Replaced ballasts 92.45 Reimbursement for airfare costs to 451.60 attend annual AWWA Conference in Dallas, Texas Advertisement in phonebook 35.10 Bolts and screws for meter installations 133.50 Overpayment on final bill 76.65 Overpayment on final bill Overpayment on final bill M. D. & U. D. refund Twenty fire hydrants Payroll and consulting services One Call service Painting supplies, latex gloves, caulk gun, caulk, kitchen supplies, tool box, tarps and drain cover Engineering design for Dewitt Road Water Main Extension Project Uniform ball caps, uniform shirts, embroidery on uniforms and large size paper Reimbursement for jury duty Envelopes, blank DVDs, binders, toner, copying machine paper, clock and small office supplies Water sampling Check valves for backflow devices Reimbursement for uniform costs Legal ads Replaced relief valve on garage #2 boiler Reimbursement for uniform costs 233.09 29.00 105.00 19.65 33,500.00 2,504.10 207.90 245.26 7,965.00 757.70 6.00 0.00 437.53 100.00 120.28 20.00 121.62 511.73 24.50 28 46172 Wellmark Blue Cross Blue Shield 46173 Willco, Inc. 46174 Waterloo Water Works Medical insurance 38,104.05 Butterfly valve for well #18 4,164.24 Reimbursed petty cash for copies, 41.86 kitchen supplies and transfer of customer's funds Payroll 88,673.43 $1,588,968.94 The General Manager presented the Monthly Financial Report as of February 29, 2012 as follows: February 1, 2012 Balance $5,239,800.96 Receipts 545,002.64 Disbursements 435,285.02 February 29, 2012 Balance $5,349,518.58 Debt Reserve Fund 330,000.00 Restricted Bond Fund 0.00 Bond Debt Sinking Fund 67,608.74 Repairs & Rehabilitation Fund 270,528.87 General Fund Balance 4,681,380.97 $5,349,518.58 It was moved, seconded and unanimously approved to receive and place on file the Monthly Financial Report as presented. The General Manager presented the Revenue and Expense Summary as of February 29, 2012 as follows: Operating Revenue Operating Expense Non -Operating Revenue Non -Operating Expense 2011 2012 $1,134,553.25 $1,127,853.89 839,557.15 716,761.36 $ 294,996.10 $ 411,092.53 30,748.27 24,810.26 0.00 0.00 Capital Expense 18,587.81 45,078.48 $ 307,156.56 $ 390,824.31 It was moved, seconded and unanimously approved to receive and place on file the Revenue and Expense Summary, The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 1929 East 4th Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $1,200.00, which is supported by invoice from Al Gordon Plumbing and Heating, L.C., showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 1929 East 4til Street, which is located on Lot No. Three (3), in Block No. Four (4), in Manson's Fourth Addition to Waterloo, Iowa, Black Hawk County, and owned by Sherel D. Tyler. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. 29 NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Burris, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Burris, Potter. Nays: None. Absent: None. Resolution adopted. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 339 Adams Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $3,250.00, which is supported by invoice from American Veterans Plumbing, LLC, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owners were notified by the Waterloo Water Works to make the repairs to the service line at 339 Adams Street, which is located on Lot Nos. 21 and 22 in Block No. 11 in North Addition in the City of Waterloo, Black Hawk County, Iowa, and owned by Francis Lawrence, Jr., and Kelly Lawrence. WHEREAS, the property owners notified the Waterloo Water Works that the owners desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owners, the owners voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. ' NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Burris, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Burris, Potter. Nays: None. Absent: None. Resolution adopted. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 415 Peek Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $2,150.00, which is supported by invoice from Al Gordon Plumbing and Heating, L.C., showing the work necessary to repair the service line in regards to the following: WHEREAS, the owners were notified by the Waterloo Water Works to make the repairs to the service line at 415 Peek Street, which is located on Lot No. Seven (7) in Block No. One (1) in "Peek's Second Addition" to the City of Waterloo, Iowa, Black Hawk County, and owned by James Moses and Doris Moses. WHEREAS, the property owners notified the Waterloo Water Works that the owners desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owners, the owners voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. 30 NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Burris, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Burris, Potter. Nays: None. Absent: None. Resolution adopted. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 1022 Ash Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $2,340.00, which is supported by invoice from Al Gordon Plumbing and Heating, L.C., showing the work necessary to repair the service line in regards to the following: WHEREAS, the owners were notified by the Waterloo Water Works to make the repairs to the service line at 1022 Ash Street, which is located on Lot Sixteen (16) in Block Two (2) and the South Two and one half (2%) feet of Lot Seventeen (17) in Block Two (2) in Rose Hill First Addition to the City of Waterloo, Black Hawk County, Iowa, and owned by Delores Beaman and Lester E. Beaman, Jr. WHEREAS, the property owners notified the Waterloo Water Works that the owners desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owners, the owners voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Burns, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Burris, Potter. Nays: None. Absent: None. Resolution adopted. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 1934 Washington Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $9,300.00, which is supported by invoices from R Company, d/b/a Frickson Backhoe & Trucking, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 1934 Washington Street, which is located on all that part of Lot Nos. One Hundred Fifty-seven (157), One Hundred Fifty-eight (158) and One Hundred Fifty-nine (159) in "Kenwood Park" in the City of Waterloo, Iowa, lying Southwesterly of the Highway, Black Hawk County, and owned by Mama Nicks, L.L.C. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. 31 NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Burris, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Burris, Potter. Nays: None. Absent: None. Resolution adopted. At their February 2012 regular meeting, the Board approved the taking of bids for the 2012 Street Reconstruction Program — Division II Water Main Replacement and Connection Project; and to set the date of Public Hearing for the Water Works portion of the project as the March 21, 2012 Board of Trustees meeting. The following documents were provided to the Board of Trustees: ro Proof of Publication of Notice of Public Hearing m Plan cover sheets with water main quantities • Engineer's Estimate It was moved by Burris, seconded by Kuntz and unanimously approved to receive and place on file Proof of Publication of Notice of Public Hearing for the 2012 Street Reconstruction Program — Division H Water Main Replacement Project. Chairman Kuntz announced that it was time for the public hearing for the 2012 Street Reconstruction Program — Division II Water Main Replacement Project. There being no written comments on file and no oral comments, it was moved by Potter, seconded by Burris and unanimously approved to close the public hearing. It was moved by Potter, seconded by Burris and unanimously approved to confirm approval of bid documents, plans, specifications, etc. It was moved by Potter, seconded by Burris and unanimously approved to proceed with the project. It was moved by Burris, seconded by Potter and unanimously approved to receive and place on file the bids as they will be opened and read aloud on April 2, 2012 at the Waterloo City Council Meeting. It was moved by Burris, seconded by Potter and unanimously approved to preliminarily approve the City of Waterloo's award of the contract for 2012 Street Reconstruction Program — Division II Water Main Replacement Project and to authorize the General Manager to execute the appropriate contract documents, if the bids are 125 percent or less of the remaining budgeted amount of $169,378.00. As previously discussed, the design of the 2012 Street Reconstruction Program with the Division II Water Main Replacement Project has been completed, with a bid date of April 2, 2012. The project is being let in conjunction with the City of Waterloo's 2012 Street Reconstruction Project. It will be in the best interest of the Waterloo Water Works and the City of Waterloo to contract the work as a joint project, saving cost and time in coordination, scheduling, logistics and contract administration. The contracting authority for the joint street reconstruction and water main replacement project will be the City of Waterloo. The City will enter into a contract with the construction contractor for both phases of the project, including the replacement of Waterloo Water Works water main. It is appropriate to have a written agreement stating that both parties wish to participate in this venture and that the Waterloo Water Works will reimburse the City of Waterloo for costs associated with the water main extension work. 32 A copy of the proposed agreement between the City of Waterloo and the Waterloo Water Works was provided to the Board for discussion. The agreement covers the reasons for the agreement as well as the financing, area covered and duration of the agreement. It was moved by Kuntz, seconded by Potter and unanimously approved to adopt the Agreement between the City of Waterloo and the Waterloo Water Works for the 2012 Street Reconstruction Program – Division II Water Main Replacement Project and to authorize execution of the Agreement by the Board Chairman and the General Manager. At the February 2012 Board meeting, it was approved to adopt a resolution to award the contract for Black Hawk County PCC Paving STP -U- 8155(711)-70-07, Division ID – West Shaulis Road Water Main Extension Project, and to authorize the General Manager to execute the appropriate contract documents, if the Division II water main bid totals are 120 percent or less of the engineer's estimate of $1,359,890.00. The Board reviewed the bid tabulation for the project. Water main work is shown under items 48 through 53. The bid amount for the Water Works water main portion of the project is the sum of $772,009.00, compared to the estimate of $1,359,890.00. An additional appropriate share of certain lump sum items will increase the project above $772,009.00. The Waterloo City Council awarded the overall contract to Croell and Subsidiary at their March 12, 2012 meeting. A copy of the City Engineer's communication to the Council was reviewed. It was moved by Potter, seconded by Burris and unanimously approved to authorize the City of Waterloo's award of the contract for the Black Hawk County PCC Paving STP -U-8155(711)-70-07, Division II – West Shaulis Road Water Main Extension Project and to authorize the General Manager to execute the appropriate contract documents. As previously discussed, the West Shaulis Road Water Main Extension Project is being constructed in conjunction with the grade and pave project awarded by the Iowa DOT and the City of Waterloo. It will be in the best interest of the Waterloo Water Works and the City of Waterloo to contract the work as a joint project, saving cost and time in coordination, scheduling, logistics and contract administration. The contracting authority for the road grading and paving, as well as the water main extension project, will be the City of Waterloo. The City will enter into a contract with the Iowa DOT and the construction contractor for both phases of the project, including the replacement of Waterloo Water Works water main. It is appropriate to have a written agreement stating that both parties wish to participate in this venture and that the Waterloo Water Works will reimburse the City of Waterloo for costs associated with the water main extension work. The Board reviewed a copy of a proposed agreement between the City of Waterloo and the Waterloo Water Works. The agreement covers the reasons for the agreement as well as the financing, area covered and duration of the agreement. Dt was moved by Potter, seconded by Burris, and unanimously approved to authorize the West Shaulis Road Water Main Extension Project agreement between the City of Waterloo and the Waterloo Water Works, and to further authorize the Board Chairman and General Manager to execute the agreement. At the February 2012 regular meeting, the Board approved the taking of bids for the Shaulis Road East Water Main Extension Project; and to set the date of Public Hearing for the Water Works portion of the project as the March 21, 2012 Board of Trustees meeting. 33 The following documents were provided to the Board of Trustees: • Proof of Publication of Notice of Public Hearing • Plan cover sheet r. Tabulation of bids with estimate of cost as follows: Name Total Bid Amount Engineer's Estimate $374,179.90 Peterson Contractors, Inc. $287,468.90 Vieth Construction $293,337.00 Baker Concrete & Excavating $295,697.00 Denver Underground & Grading $296,936.80 Reilly Construction $357,660.00 J & K Contracting, LLC $403,226.00 it was recommended to approve the steps listed on the agenda to hold a hearing and to approve the documents. It was further recommended to award the contract for the Shaulis Road East Water Main Extension Project and to authorize the General Manager to execute the appropriate contract documents. It was moved by Potter, seconded by Burris and unanimously approved to receive and place on file Proof of Publication of Notice of Public Hearing for the Shaulis Road East Water Main Extension Project. Chairman Kuntz announced that it was time for the public hearing for the Shaulis Road East Water Main Extension Project. There being no written comments on file and no oral comments, it was moved by Burris, seconded by Potter and unanimously approved to close the public hearing. It was moved by Burris, seconded by Potter and unanimously approved to confirm approval of bid documents, plans, specifications, etc. It was moved by Burris, seconded by Potter and unanimously approved to proceed with the project. It was moved by Burris, seconded by Potter and unanimously approved to receive and place on file the bids as they were opened and read aloud on March 15, 2012. It was moved by Burris, seconded by Potter and unanimously approved to award the Shaulis Road East Water Main Extension Project to Peterson Contractors, Inc., as being the lowest and best bid, and to authorize the General Manager to execute the appropriate contract documents. The engineering and design work for the 2012 Pavement Repairs Project is underway. The annual paving repair project has trended larger in size over the last few years, based on the number and severity of main breaks. In 2004, the annual paving patch contract totaled $38,637.20, in 2005 totaled $14,496.75, in 2006 totaled $100,131.90, in 2007 totaled $133,384.05, in 2008 totaled $114,733.03, in 2009 totaled $146,138.00, in 2010 totaled $119,549.55, and in 2011 totaled $123,138.00. In addition, Water Works staff places temporary pavement patches and the material costs are charged to the budget line item. The 2012 Water Works budget line item for pavement repairs is $150,000. It was moved by Potter, seconded by Burris and unanimously approved to instruct the General Manager to prepare plans, specifications, form of contract, etc. It was moved by Potter, seconded by Burris and unanimously approved to adopt a resolution to preliminarily approve plans, specifications, form of contract, etc. 34 it was moved by Potter, seconded by Burris and unanimously approved to adopt a resolution to instruct the General Manager to publish notice of plans, specifications, form of contract, etc., taking of bids and set date of public hearing as April 18, 2012 for the 2012 Pavement Repairs Project. At the February 2012 Board of Trustees meeting, the Board authorized the Water Works to obtain bids for two'/ -ton 2 -wheel drive pickups. These trucks will replace the truck assigned to the Pumping Station (No. 15) and the inspector's truck (No. 19) in order to continue to update and replace vehicles on an appropriate schedule. The 2012 vehicle replacement budget is $36,000.00. Costs associated with replacing the two trucks include net expenses after trade-in, as well as miscellaneous post -purchase accessories, including warning lights, tool boxes, radio mounts, etc. Advertisements for bids were published in the Waterloo Courier on March 2, 2012. Bids were received, opened and read aloud on March 19, 2012. Included herewith are the following documents: ▪ Proof of Publication of Advertisement for Bids • Bid tabulation The bid results are as follows: Bidder One New 1/2 -Ton Regular Cab Pickup with 8' Box Trade-in Allowance for Truck #15 Total Bid Price Bill Colwell Ford $16,195.00 $1,700.00 $14,495.00 Community Motors $18,094.00 $3,500.00 $14,594.00 Witham Auto Center $16,439.00 $1,000.00 $15,439.00 It was moved by Burris, seconded by Kuntz and unanimously approved to trade-in truck No. 15 and to purchase one new'/ -ton regular cab pickup with 8' box from Bill Colwell Ford as being the lowest and best bid. Bidder One New 1/2 -Ton Extended Cab Pickup with Standard Short Box Trade-in Allowance for Truck #19 Total Bid Price Witham Auto Center $18,623.00 $6,200.00 $12,423.00 Community Motors $20,369.00 $7,500.00 $12,869.00 Bill Colwell Ford $18,390.00 $4,000.00 $14,390.00 It was moved by Burris, seconded by Kuntz and unanimously approved to trade-in truck No. 19 and to purchase one new'/ -ton extended cab pickup with standard short box from Witham Auto Center as being the lowest and best bid. The following items were reported by management: The water pumpage information for February 2012 was 0.67% more than February 2011. Water pumpage for the first two months of 2012 was 1.18% less than the first two months of 2011. The current market value of the Pension Fund as of February 29, 2012 is the sum of $3,941,769.30, including one employee's personal balance of $30,406.17. The value of the fund increased $164,435.18 in the last month and $279,664.41 year to date. The Waterloo Water Works has made contributions of $69,500.00 to the plan in 2012. Employees have made contributions of $9,063.36 to the plan in 2012. Year to date fees are the sum of $8,785.84, year to date payments to retirees are the sum of $69,399.02, and the year to date performance of the fund is plus 7.41 percent. 35 A map of major water facilities was reviewed. The map was developed for the recent ISO study and provides an overview of the City and the location of wells, towers, pumping station and the reservoir. Tim Robbins, Water Production Manager, gave the Board and overview of water fluoridation in Waterloo. Water fluoridation officially began in Waterloo on December 19, 1966. Currently, the Waterloo Water Works is maintaining a fluoride concentration of 0.7mg/t_. A handout from the Center for Disease Control was reviewed. In part, the handout stated "The safety of fluoride in drinking water at levels recommended for tooth decay has been affirmed by numerous scientific and professional groups. Scientists have found a lack of evidence to show an association between water fluoridation and a negative impact on people, plants or animals." A list of several major projects and initiatives currently underway or planned for 2012 was presented to the Board. 8:00 a.m. The next regular meeting is scheduled for Wednesday, April 18, 2012 at Upon motion, the meeting was adjourned at 10:03 a.m. BOARD OF TRUSTEES Secretary