HomeMy WebLinkAboutMinutes-07/17/2016FINANCE COMMITTEE
July 17, 2016
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Jacobs, Powers, and Chairperson Welper.
Moved by Powers seconded by Jacobs that the Agenda, as proposed, be approved. Voice vote -
Ayes: Three. Motion carried.
Moved by Powers seconded by Jacobs that the Minutes of July 10, 2016, as proposed, be
approved. Voice vote -Ayes: Three. Motion carried.
Moved by Powers, seconded by Jacobs that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Keith Kaspari,
Director of Aviation
4 -States Airport Conference
(Former FAA Central Region
Conference)
Kansas City,
MO
August
28-30,
2017
$800
Officer Wertz
Precision Driving Instructor
Certification
Des Moines,
IA
July 31-
August 4,
2017
$897.65
Lt. Ferguson, Fire
Marshal (REVISED)
Illinois IAAI Training
Conference (International
Association of Arson
Investigations)
Champaign, IL
September
24-27,
2017
$833
Voice vote - Ayes: Three. Motion carried.
Moved by Powers seconded by Jacobs that request to dispose of four (4) Fire Department
vehicles, be approved. Voice vote -Ayes: Three. Motion carried.
Moved by Powers seconded by Jacobs that request to auction old and unused Public Works
vehicles, be approved. Voice vote -Ayes: Three. Motion carried.
Moved by Jacobs seconded by Powers that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Engineering
$1,681.05
CarteLite-MOBILE license subscription renew and
CarteLite-MOBILEconnect subscription renew.
Engineering
$22,455
Spraying trees in the riprap in various reaches along
the flood control system.
Housing
Authority
$500
Ridgeway Towers Resident Meetings
Leisure Services
$1,372.21
Sound system for Field House, for classes and special
events.
Leisure Services
$1,575
Youth soccer shirts and 2nd session of T -Ball and A
Ball.
Police
$1,350 + $50 S/H
Install additional security camera in property
evidence building.
Police
$17,592.50
Annual software licenses upgrading and support for
Waterloo Police Department computers.
Finance Committee
July 17, 2016
Page 2
Sewer
$1,600.30 + $850
An emergency rental of an 8' x 8' x 6' aluminum
Department
S/H
trench shoring box with 2 foot extendable legs.
Traffic
NTE $5,500
Pavement marking removal on Park Ave - including
Operations
mobilization and traffic control.
Voice - Ayes: Three. Motion carried.
Moved by Welper seconded by Powers that the project budget for the FY2017 4th Street Bridge
Canopy Project, funded with a gaming grant in the amount of $750,000 and matched with city
bond funds in the amount of $856,711, as submitted by the Engineering Department, be
approved. Voice vote - Ayes: Three. Motion carried.
Mr. Welper questioned if grants usually have a 50/50 match.
Michelle Weidner, Chief Financial Officer, explained this item does not.
Mr. Jacobs requested an explanation of the cost increase.
Eric Thorson, City Engineer, explained the increase was due to approving the replacement of
windows.
Moved by Welper seconded by Powers that the project budget amendment to the Fire
Department Hotel/Motel Tax project to budget for funds awarded in a prior year expected to be
spent during the fiscal year ending June 30, 2018 in the amount of $2,186.36, as submitted by the
Fire Department, be approved. Voice vote - Ayes: Three. Motion carried.
Moved by Welper seconded by Powers that the project budget for the agreement with the FBI for
the Safe Streets project in the amount of $10,000, as submitted by the Police Department, be
approved. Voice vote - Ayes: Three. Motion carried.
Moved by Welper seconded by Powers that the project budget for the Boat House Parking Lot
Improvements Phase 2 Project, funded with a grant from the Black hawk County Gaming
Association in the amount of $500,000, as submitted by Leisure Services, be approved. Voice
vote - Ayes: Three. Motion carried.
Moved by Welper seconded by Powers that the project budget for the Brownfields Assessment
grant received from the EPA in the amount of $400,000, as submitted by Planning and Zoning,
be approved. Voice vote - Ayes: Three. Motion carried.
Moved by Welper seconded by Powers that the project budget amendment to the Young Arena
Miscellaneous Improvements project to carryover funds received in prior years expected to be
spent during the fiscal year ending June 30, 2018 in the amount of $11,679, as submitted by
Leisure Services, be approved. Voice vote - Ayes: Three. Motion carried.
Moved by Welper seconded by Powers that Bills Payment, as contained in Accounts Payable
Invoice Report, dated July 17, 2016, in the amount of $797,070.21 be received, placed on file
and approved and forwarded to the full council for approval. Voice vote - Ayes: Three. Motion
carried.
With no further business before the committee, it was moved by Powers seconded by Jacobs that
the meeting be adjourned at 5:18 p.m. Voice vote - Ayes: Three. Motion carried.
elley Fe
City Clerk