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U.S. Department of Homeland Security
Washington, D.C. 20472
Mr. Wilson Carter
Waterloo Fire Rescue
425 East Third St
Waterloo, Iowa 50703-3511
Re: Grant No.EMW-2009-FO-10286
Dear Mr. Carter.
On behalf of the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security
(DHS), I am pleased to inform you that your grant application submitted under the FY 2009 Assistance to
Firefighters Grant has been approved. FEMA's Grant Programs Directorate (GPD), in consultation with the U.S.
Fire Administration (USFA), carries out the Federal responsibilities of administering your grant. The approved
project costs total to $155,332.00. The Federal share is 80 percent or $124,266.00 of the approved amount and
your share of the costs is 20 percent or $31,066.00.
As part of your award package, you will find Grant Agreement Articles. Please make sure you read and
understand the Articles as they outline the terms and conditions of your grant award. Maintain a copy of these
documents for your official file. You establish acceptance of the grant and Grant Agreement Articles when
you request and receive any of the Federal grant funds awarded to you. By accepting the grant, you agree
not to deviate from the approved scope of work without prior written approval from FEMA.
If your SF 1199A has been reviewed and approved, you will be able to request payments online. Remember,
you should request funds when you have an immediate cash need.
If you have any questions or concems regarding the awards process or how to request your grant funds, please
call the helpdesk at 1-866-274-0960.
Sincerely,
Timothy W. Manning
Deputy Administrator for National Preparedness and Protection
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FEMA
U.S. Department of Homeland Security
Washington, D.C. 20472
Page 3 of 6
Agreement Articles
AGREEMENT ARTICLES
ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - Operations and Safety program
GRANTEE: Waterloo Fire Rescue
PROGRAM: Operations and Safety
AGREEMENT NUMBER: EMW-2009-FO-10286
AMENDMENT NUMBER:
TABLE OF CONTENTS
Article I Project Description
Article II Grantee Concurrence
Article III Period of Performance
Article IV Amount Awarded
Article V Financial Guidelines
Article VI Prohibition on Using Federal Funds
Article VII GPD Allocations
Article VIII Financial Reporting
Article IX FEMA Officials
Article I - Project Description
The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and
firefighting personnel against fire and fire -related hazards. After careful consideration, FEMA has determined
that the grantee's project submitted as part of the grantee's application, and detailed in the project narrative as
well as the request details section of the application - including budget information - was consistent with the
program's purpose and worthy of award. Therefore, the grantee shall perform the work described in the
approved grant application as itemized in the request details section of the application and further described in
the grant application's narrative. These sections of the application are made a part of these grant agreement
articles by reference. The grantee may not change or make any material deviations from the approved scope of
work outlined in the above referenced sections of the application without prior written approval from FEMA.
Article II - Grantee Concurrence
By requesting and receiving Federal grant funds provided by this grant program, the grantee accepts and agrees
to abide by the terms and conditions of the grant as set forth in this document and the documents identified
below. By receiving funds under this grant, grantees agree that they will use the funds provided through the
Fiscal Year 2009 Assistance to Firefighters Grant Program in accordance with these Articles of Agreement and
the program guidelines provided in the Fiscal Year 2009 Assistance to Firefighters Grants program guidance. All
documents submitted as part of the application are made a part of this agreement by reference.
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Article III - Period of Performance
The period of performance shall be from 23 -APR -10 to 22 -APR -11.
Article IV - Amount Awarded
The amount of the award is detailed on the Obligating Document for Award attached to these articles. Following
are the budgeted estimates for each object classes of this grant (including Federal share plus grantee match):
Personnel $0.00
Fringe Benefits $0.00
Travel $0.00
Equipment $155,332.00
Supplies $0.00
Contractual $0.00
Construction $0.00
Other $0.00
Indirect Charges $0.00
Total $155,332.00
NEGOTIATION COMMENTS IF APPLICABLE (max 4000 characters)
The Program Office has made the following reductions to your grant: The approved number for SCBA is 21 not
35. The request for 75 face pieces has been increased to 89 face pieces. Therefore, they have recommended
the award at this level:
Total budget $155,332
Federal share $124,266
Applicant Share $31,066
The grantee (Doug Carter) has accepted the reductions on 04/15/10. All other costs after reduction appear
reasonable. All previous grants have been closed out.
Article V - Financial Guidelines
The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements,
Cost Principles, and Audit Requirements. A non-exclusive list of regulations commonly applicable to FEMA
grants are listed below:
A. Administrative Requirements
1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of
Higher Education, Hospitals, and Other Nonprofit Organizations (OMB Circular A-110)
B. Cost Principles
1. 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A-87)
2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB CircularA-21)
3. 2 CFR Part 230, Cost Principles for Nonprofit Organizations (OMB Circular A-122)
4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts
with Commercial Organizations
C. Audit Requirements
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1. OMB Circular A-133, Audits of States, Local Govemments, and Nonprofit Organizations
Article VI - Prohibition on Using Federal Funds
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Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of
the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of govemment,
without the express prior written approval of FEMA.
Article VII - GPD Allocations
The recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2009
Assistance to Firefighters Grant Program guidance and application kit.
Article VIII - Financial Reporting
The grantee must complete an on-line, semiannual financial status report to meet FEMA requirements.
Semiannual financial reports are due within 30 days of the end of every six month period for the life of the grant.
At the end of the performance period, or upon completion of the grantee's final program narrative, the grantee
must complete an on-line final financial status report that is required to close out the grant. If a grantee's
performance period is extended beyond the initial 12 -month period, a periodic performance report is due every
six month increment until closeout.
Article IX - FEMA Officials
Program Officer: Tom Harrington is the Program Officer for the Assistance to Firefighters Grant Program. The
Program Officer is responsible for the technical monitoring of the stages of work and technical performance of
the activities described in the approved grant application.
Grants Assistance Officer: Jane Early is the Assistance Officer for this grant program. The Assistance Officer
is the Federal official responsible for negotiating, administering, and executing all grant business matters.
Grants Management Division POC: The Grants Management Specialist shall be contacted to address all
financial and administrative grant business matters for this award. If you have any questions regarding your
grant please call ASK-GMD at 866-927-5646 to be directed to a specialist.
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