HomeMy WebLinkAboutCGA Engineers-11/7/2016October 21, 2016
Mr. Noel Anderson
Community Planning & Development Director
City of Waterloo Community Planning & Development Department
City Hall
715 Mulberry Street
Waterloo, Iowa 50703
RE: Proposal for Civil Engineering & Land Surveying Services
Waterloo Airport Industrial Park
Waterloo, Iowa
Dear Noel:
ENGINEERS • LRND.SURVEVORS
CGA is pleased to submit our proposed scope of services to provide Civil Engineering and Land Surveying Services
for the proposed Airport Industrial Park in Waterloo, lowa. We have enjoyed working with the City of Waterloo and
look forward to working with you again on this project.
Scope of Services
The scope of services, based on our meeting on 8-18-16, shall be as follows:
Task 1. Planning and Project Development
a) Site Boundary and Topographical Survey — CGA shall provide boundary and topographical surveying
services for the proposed 380 acre Project Site depicted on Attachment 'C'. The boundary survey shall be
prepared on the property indicated on Attachment 'C' as "FAA Released" and the property indicated as
"Possible Future FAA Released Land". A separate plat of survey required by FAA for the release of the
clear zone property shall be prepared under Task 3 — Release of Current Clear Zone Property from Runway
6-24. The City shall provide CGA with the Deed of Release and any associated plats of survey for the
parcels Identified as "FAA Released". The limits of the topographic survey shall be approximately 100'
outside of the limits of the Project Site. This will also include a topographical survey of Leversee Road
along the western boundary, and the existing rail line along the southern boundary. The topographic
survey will include ground shots on grid and elevation breaks, top of rail, edge of pavements, signs and
other observable above ground features. Existing utility information will typically be located and shown
on the drawing in accordance with Utility Quality Level C - location of observable utilities and those
identified through the Iowa One -Call process. Storm and sanitary structures will be located with the type,
size, and invert elevations. CGA will be responsible for contacting Iowa One -call and coordinating location
activities.
The boundary survey and topographical survey of critical features shall be performed initially, with the
majority of the open field topography supplemented with WAR in order to begin the Conceptual Layout
process outlined in the next task.
b) Coordination of Runway 6-24 Closure — CGA shall coordinate with the Waterloo Airport Board of
Directors, Waterloo Airport staff, City of Waterloo staff and the FAA in order to facilitate the construction
of the rail and other infrastructure within the current Clear Zone for Runway 6-24. CGA will prepare
exhibits required by Waterloo Airport Board of Directors, City of Waterloo City Council, and the FAA as
Clapsaddle-Garber Associates, Inc.
5106 Nordic Drive • Cedar Falls, Iowa 50613 • Toll Free 800-542-7981 •
www.cgaconsultants.com
needed for the Runway 6-24 closure. A redline of the current ALP Plan sheets will be provided to the FAA
that illustrates Runway 6-24 closure. An effort will be made to temporarily close Runway 6-24, prior to
permanent closure, in order to phase the development of the proposed commercial and industrial park.
c) Release of Current Clear Zone Property Runway 6-24— CGA shall prepare and submit to the FAA required
documentation to release the land shown in Attachment 'C' as "Possible Future FAA Released Land." This
will include a redline of the current ALP Airport Property Map plan sheets and a land appraisal in
accordance with the Uniform Appraisal Standards for Federal Land Acquisition as required by the FAA.
Additionally, a plat of survey for the released parcel will be prepared and provided to the FAA as part of
the required documentation.
d) Conceptual Layout — CGA shall prepare a conceptual commercial and industrial park layout of the entire
380 acre Project Site. The conceptual layout will also take into account proposed rail alignments, storm
water management outlined below, and sanitary and water main extensions. CGA shall work in close
coordination with the City of Waterloo staff, Standard Distribution, CN, ViaRail, Waterloo Regional Airport
authorities, the FAA and other departments and stakeholders during the development of the Conceptual
Layout.
e) Storm Water Management Plan — CGA shall prepare a storm water management plan for the city's review
and approval. This plan will include a summary, site characteristics, runoff analysis, storm water
conveyance and management design, emergency overflow description and design, sub -catchment
schematics, storm sewer calculations and hydrograph routing. The storm water management plan will
recommend either regional detention facilities constructed with the initial roadway improvement, on-site
detention facilities to be designed and constructed as private development occurs, or a combination of
both. This plan will also take into consideration impacts to the airport, such as minimizing wildlife
attractants.
f) Preliminary Plat — Upon approval of a Conceptual Layout and Storm Water Management Plan, CGA shall
prepare a Preliminary Plat in accordance with Section 11-3-2 of the Subdivision Ordinance for use by city
staff during the Preliminary Plat review and approval process.
g)
General Planning, Development, and Meetings — CGA shall work in close coordination with the City of
Waterloo staff, Standard Distribution, CN, the City's designated rail design consultant, Waterloo Regional
Airport authorities, and other departments and stakeholders during the planning and development phases
of the project. This will include development meetings, plan review meetings, and other typical forms of
correspondence. A preliminary schedule will also be prepared in coordination with the City outlining the
various benchmarks throughout the design and bid letting phase. CGA shall present the planning and design
documentation prepared by CGA for review at the City Council meetings, work sessions, or other meetings
if required.
Task 2. Design Services
a) Construction Documents — CGA shall prepare design drawings to include the following plan sheets: title
sheet; estimate of quantities and specification reference information; standard details; existing conditions,
demolition & traffic control; typical street sections; street plan/profile; detailed grading at existing street
tie-in locations; rail embankment design; borrow/waste site grading; utility crossings layout; storm sewer
plan/profile; sanitary sewer plan/profile; water main plan/profile; stormwater management; pavement
jointing; striping & signage; swppp; sewer and earthwork tabulations; and street cross-sections.
The exact scope of final design is not yet known at this point. For purposes of this scope of services and
basis for estimated design fees CGA shall assume that this will include approximately 2,000 LF of roadway
design with related utility extensions, and approximately 4,000 LF of rail embankment design. This scope
will also assume a gravity sanitary sewer design to serve the proposed site. A scope and fee adjustment
may be required if the final site selected requires the design of a lift station and force main, or if the
scale/scope of the design changes.
A site geotechnical investigation and report is not included in this scope. If R is determined that a
geotechincial report should be performed for this project, CGA shall assist the City in requesting proposals
from qualified geotechnical engineering firms.
b) SWPPP — CGA shall prepare and submit the SWPPP documentation to the Iowa DNR and the City of
Waterloo. This will include preparation and submittal of the Notice of Intent for the NPDES General Permit
No. 2, Construction Site Runoff. The SWPPP manual will also be provided to the city and contractor for use
during construction.
c) Estimate of Quantities — CGA shall prepare a quantity takeoff from the final design plans and provide an
estimate of quantities and engineer's opinion of probable cost.
d) Offsite Easements — CGA shall coordinate with Standard Distribution and the City of Waterloo in obtaining
a sanitary sewer easement for the sanitary sewer extension through private property. CGA shall prepare
the temporary construction and permanent sewer easement for the City's use in obtaining said easements.
e) Project Specifications and Bidding Phase Consultation — CGA shall prepare the project specifications in a
format acceptable to the City of Waterloo. Included in the project specifications are the following:
engineer's certification; notice of public hearing; notice to bidders; instruction to bidders; special
provisions; standard specifications; and supplemental plans and specifications. The City of Waterloo shall
coordinate the advertising, distribution of bidding documents, and bid letting process. CGA shall provide
consultation during the bidding process, by answering questions from prospective bidders and the City of
Waterloo.
f) Final Plat — CGA shall prepare a Final Plat per City of Waterloo ordinance for the Standard Distribution site,
as well as the lots served by the proposed infrastructure in this scope. This Item assumes up to four lots
created and platted under this task.
The scope and fee in Task 2 may be amended at the request of either CGA or the City of Waterloo once the
final design parameters are determined.
Fee
The approximate fee for the Scope of Services described above shall not exceed the following:
Task
Task 1—Planning & Project Development
Task 2 — Design Services
Total Not to Exceed
Approximate Fee,_;,
$114,500
$74,200
$188,700
The final fee shall be based on the actual number hours spent working on the project multiplied by CGA's hourly
rates, please refer to Attachment '6'. CGA shall prepare invoices monthly which are consistent with the amount of
engineering services provided. Payment shall be made within 30 days from the date submitted to the City of
Waterloo.
Reimbursable expenses such as permit fees and publication fees are not included in the above fee.
Attachments
A—Contractual Terms and Conditions
8 — Rate Schedules
C— Project Site
All attachments shall be considered a part of this Proposal. Please note that the Scope of Services and Fee have
been developed in part on the Project Site presented in Attachment 'C'. Changes to preliminary site layout may
result in scope and/or fee modifications.
Please contact me at 641-752-6701, or adaterstceaconsultants.com if you have any questions.
Sincerely,
CLAPSADDLE-GARBER ASSOCIATES, INC.
e&e.....m....
Adam C. Daters, PE
Project Manager
Enclosures
Matt D. Garber, PE, PLS
President/CEO
ACCEPTED/AUTHORIZATION TO PROCEED
CITY OF WATERLOO, IOWA
BY:
11/7/Il,,,
DATE:
DATE:
ATTACHMENT 'A'
Standard Contractual Terms and Conditions
THE ATTACHED AGREEMENT by and between the Owner, and Clapsaddle-
Garber Associates, Inc., a corporation legally formed under the provisions of
Chapter 496A of the 1966 Code of Iowa, hereinafter called the
Engineer/Surveyor.
WHEREAS, the Owner requires professional engineering and/or professional
land surveying services from the Engineer/Surveyor for the project described
in the attached agreement.
WITNESSETH that for and in consideration of the mutual covenants and
promises between the parties hereto, it is agreed as follows:
1. Engineer/Surveyor
The ENGINEER/SURVEYOR AGREES to perform the described
services for the Project:
a. General. The Engineer/Surveyor has reviewed the site of the
Project and the services involved and the Engineer/Surveyor shall
serve as the Owner's professional representative in the engineering
/surveying services required for the Project, and shall give
consultation and advice to the Owner during the performance of
his services.
The Engineer/Surveyor shall secure and maintain such insurance as
will protect him from claims under the Workmen's Compensation
Acts and from claims for bodily injury, death, or property damage
which may arise from the performance of his services under this
Agreement.
b. Scope of Engineering or Land Surveying Services. The
Engineer/Surveyor shall perform those tasks described in the
attached agreement.
c. Time Schedule for Execution of Engineering Services. The
Engineer/Surveyor acknowledges the importance to the Owner of
the Project schedule and agrees to put forth reasonable efforts in
performing the service with due diligence under this Agreement.
The Owner understands, however, that the Engineers/Surveyors
performance must be govemed by sound professional practices
and will be affected by outside influences beyond the
Engineers/Surveyors control. The schedule is indicated in the
attached agreement.
d. Additional Special Services. When requested in writing by the
Owner, the Engineer/Surveyor shall fumish or obtain from others,
"Additional Special Services" not described in the Scope of Services
included in this Agreement. The scope of the Additional Special
Services and the related cost shall be negotiated as the need arises.
2. Owner
The OWNER AGREES to provide the Engineer/Surveyor with
complete information concerning the requirements of the Project
and to perform the following services:
a. Access to the Work. The Owner shall guarantee access to and
make all provisions for the Engineer/Surveyor to enter upon public
land as required for the Engineer/Surveyor to perform such work as
surveys and site visits in the development of the Project. The
Engineer/Surveyor will contact private property owners for
permission of entry to private lands.
b. Consideration of the Engineer's/Surveyor's Work The
Owner shall give thorough consideration to all reports, sketches,
estimates, drawings, specifications, proposals, and other
documents presented by the Engineer/Surveyor, and shall inform
the Engineer/Surveyor of all decisions within a reasonable time so as
not to delay the work of the Engineer/Surveyor.
c. Legal Requirements. The Owner shall hold promptly all
required special meetings, serve all required public and private
notices, receive and act upon all protests and fulfill all requirements
necessary in the development of the Project, and pay all costs
Incidental thereto.
d. information Provided by Others. The Owner shall furnish, at the
Owner's expense, all information, requirements, reports, data,
surveys and instructions required by this Agreement. The Engineer
may use such information, requirements, reports, data, surveys and
instructions in performing its services and is entitled to rely upon the
accuracy and completeness thereof.
3. The Owner's Payment to the Engineer/Surveyor
a. General:
(1)
Abandoned or Suspended Work. If any work performed by
the Engineer/Surveyor is abandoned or suspended in whole
or in part, the Engineer/Surveyor shall be paid for costs
incurred prior to receipt of written notice from the Owner of
such abandonment or suspension, together with any
terminal expenses resulting therefrom, and including a
reasonable profit.
(2) Payments to the Engineer/Surveyor shall be due and payable
from monthly statements. Payments not received within
thirty (30) days of the invoice date shall be subject to an
interest charge of eighteen percent (18%) per annum on
balances over thirty (30) days old.
(3)Collection. In the event legal action is necessary to enforce the
payment provisions of this Agreement, Engineer/Surveyor
shall be entitled to collect from Owner any judgment or
settlement sums due, reasonable attorneys' fees, court
costs, and expenses incurred by Engineer/Surveyor in
connection with such collection action.
b. Payments for Services. The Owner shall pay the
Engineer/Surveyor as defined in the attached agreement.
4. Conditions
The OWNER and ENGINEER/SURVEYOR FURTHER AGREE to the
following conditions:
a. Termination of Contract. The Owner may terminate this
Agreement at any time with or without cause upon giving the
Engineer/Surveyor five (5) calendar days' prior written notice. The
Engineer/Surveyor may terminate this Agreement upon giving the
Owner five (5) calendar days' prior written notice for any of the
following reasons:
1) Breach by the Owner of any material term of the
Agreement including, but not limited to, payment terms.
2) Material changes in the conditions under which this
Agreement was entered into.
3) Failure of the parties hereto to reach accord on the fees
and charges for any additional services required.
4) Actions under this Agreement which may expose the
Engineer/Surveyor to claims or other charges filed by
persons to whom the Engineer/Surveyor owes a duty of
care.
The Owner shall within thirty (30) calendar days of termination, pay
the Engineer/Surveyor for all services rendered and all costs
incurred up to the date of termination, in accordance with the
compensation provisions of this Agreement.
The rights and remedies of the Owner and the Engineer/Surveyor
provided in this clause are in addition to any other rights and
remedies provided by law or under this Contract.
b. Dispute Resolution. In an effort to resolve any conflicts that arise
during the design or construction of the Project or following the
completion of the Project, the Owner and the Engineer/Surveyor
agree that all disputes between them arising out of or relating to
this Agreement shall be submitted to nonbinding mediation unless
the parties mutually agree otherwise.
c. Ownership of Documents. All documents including survey
documents, plans, and specifications prepared by the
Engineer/Surveyor pursuant to this Agreement are instruments of
service in the Protect. They are not intended or represented to be
suitable for reuse by the Owner or others on extensions of the
Project or on any other project. Any reuse without written
verification or adaptation by the Engineer/Surveyor for the specific
purpose intended will be at the Owner's sole risk and without
liability or legal exposure to the Engineer/Surveyor; and the Owner
shall indemnify and hold harmless the Engineer/Surveyor from all
claims, damages, losses, and expenses including attorney's fees
arising out of or resulting therefrom. Any such verification or
adaptation will entitle the Engineer/Surveyor to further
compensation at rates to be agreed upon by the Owner and the
Engineer/Surveyor.
d. Opinion of Probable Cost. Statements of probable construction
costs and detailed cost estimates prepared by the
Engineer/Surveyor represent his judgment as a design professional
familiar with the construction industry. It is recognized, however,
that the Engineer/Surveyor has no control over the cost of labor,
materials or equipment, over the Contractor's methods of
determining bid prices, or over competitive bidding or market
conditions. Accordingly, the Engineer/Surveyor does not guarantee
that any actual cost will not vary from any cost estimate prepared
by the Engineer/Surveyor.
e. Certificate of Merit. The Owner shall make no claim (whether
directly, in the form of a third -party claim, or for indemnity) against
the Engineer/Surveyor unless the Owner shall have flrst provided
the Engineer/Surveyor with a written certification executed by an
independent Engineer/Surveyor licensed in lowa to practice in the
same discipline as the Engineer/Surveyor specifying those acts or
omissions which the certifier contends constitutes a violation of the
standard of care expected of an Engineer/Surveyor performing
professional services under similar circumstances and upon which
the claim will be premised. Such certification shall be provided to
the Engineer/Surveyor thirty (30) days prior to the presentation of,
and shall be a precondition to any such claim or the institution of,
any arbitration or judicial proceeding.
f. Jobsite Safety. Neither the professional activities of the
Engineer/Surveyor, nor the presence of the Engineers/Surveyors
employees and subconsultants at a construction site, shall relieve
the General Contractor and any other entity of their obligations,
duties and responsibilities, including, but not limited to,
construction means, methods, sequences, techniques, or
procedures necessary for performing, superintending, or
coordinating all portions of the work of construction in accordance
with the Contract Documents and any health or safety precautions
required by any regulatory agencies. The Engineer's/Surveyor's
personnel have no authority to exercise any control over any
g.
the
construction contractor or other entity or their employees in
connection with their work or any health or safety precautions. The
Owner agrees that the General Contractor is solely responsible for
jobsite safety.
Successors and Assigns. This Agreement and all of the
covenants hereof shall inure to the benefit of and be binding upon
Owner and the Engineer/Surveyor, respectively, and his partners,
successors, assigns, and legal representatives. Neither the Owner
nor the Engineer/Surveyor shall have the right to assign, transfer, or
sublet his interest or obligations hereunder without written consent
of the other party.
h. Construction Observation. If included in the Agreement, the
Engineer shall visit the site at intervals appropriate to the stage of
construction , or as otherwise agreed in writing by the Owner and
the Engineer, in order to observe the progress and quality of the
Work completed by the Contractor. Such visits and observation are
not intended to be an exhaustive check or a detailed inspection of
the Contractor's work, but rather are to allow the Engineer, as an
experienced professional, to become generally familiar with the
Work in progress and to determine, in general, if the Work is
proceeding in accordance with the Contract Documents.
Based on this general observation, the Engineer shall keep the
Owner informed about the progress of the Work and shall endeavor
to guard the Owner against deficiencies in the Work. If the Owner
desires more extensive project observation or fulltime project
representation, the Owner shall request that such services be
provided by the Engineer as Additional Services in accordance with
the terms of this Agreement.
The Engineer shall not supervise, direct or have control over the
Contractor's work, not have any responsibility for the construction
means, methods, techniques, sequences or procedures selected by
the Contractor nor for the Contractor's safety precautions or
programs in connection with the Work. These rights and
responsibilities are solely those of the Contractor in accordance with
the Contract Documents. The Engineer shall not be responsible for
any acts or omissions of the Contractor, subcontractor, any entity
performing any portions of the Work, or any agents or employees of
any of them. The Engineer does not guarantee the performance of
the Contractor and shall not be responsible for the Contractor's
failure to perform its Work in accordance with the Contract
Documents or any applicable laws, codes, rules or regulations.
5. Shop Drawing Review. The Engineer shall review and
approve or take other appropriate action on the Contractor
submittals, such as shop drawings, product data, samples and other
data, which the Contractor is required to submit, but only for the
limited purpose of checking for conformance with the design
concept and the information shown in the Construction Documents.
This review shall not include review of the accuracy or completeness
of details, such as quantities, dimensions, weights or gauges,
fabrication processes, construction means or methods, coordination
of the work with other trades or construction safety precautions, all
of which are the sole responsibility of the Contractor. The Engineer's
review shall be conducted with reasonable promptness while
allowing sufficient time in the Engineers judgment to permit
adequate review. Review of a specific Item shall not indicate that
the Engineer has reviewed the entire assembly of which the item is a
component. The Engineer shall not be responsible for any deviations
from the Construction Documents not brought to the attention of
the Engineer in writing by the Contractor. The Engineer shall not be
required to review partial submissions or those for which
submissions of correlated items have not been received.
ATTACHMENT 'B'
Rate Schedules
Hourly Rate Schedule
Clapsaddle-Garber Associates, Inc.
The following hourly rates shall be effective through December 31, 2016.
Engineer/E.I./L.S.I. 1 $77.50 Technician 1 $37.00
E.I./L.S.I.2 $86.00 Technician 2 $41.00
E.I./L.S.I.3 $91.00 Technician 3 $46.00
E.I./L.S.I.4 $96.50 Technician 4 $56.00
Technician 5 $61.00
P.E.1 $105.00 Technician 6 $66.00
P.E.2 $122.50 Technician 7 $72.00
P.E.3 $132.50 Technician 8 $82.00
P.E.4 $140.00 Technician 9 $89.00
P.E. 5 $150.00 Technician 10 $96.50
P.L.S. 1 ....$100.00 Associate 1 $35.00
P.L.S. 2 $115.50 Associate 2 $50.00
P.L.S. 3 $122.50 Associate 3 $60.00
P.L.S.4 ....$135.00 Associate 4 $71.00
Associate 5 $85.00
Principal $180.00 Associate 6 $95.00
Associate 7 $110.00
Survey Crew (One Person) $93.00
Survey Crew (Two Person) .$138.00
Expenses: In addition to the above hourly labor rates, expenses shall be reimbursed in accordance with the
following. Vehicle mileage shall be reimbursed at $0.60 per mile for automobiles/light trucks and $1.00 per
mile for survey equipment vehicles. ATV's shall be reimbursed at $55 per day, Total Station/GPS survey
equipment shall be reimbursed at $10 per hour and office CAD equipment at $5 per hour. All other expenses
incurred in connection with the services provided shall be reimbursed at the rate of the actual costs incurred.
ATTACHMENT 'C'
Project Site