HomeMy WebLinkAboutAecom Technical Services-12/5/2016 (2)A!COM
AECOM
501 Sycamore Street
Suite 222
Waterloo, Iowa 50703
www.aecom.com
SHAULIS ROAD TRAIL EXTENSION, PHASE I
WATERLOO, IOWA
SUPPLEMENTAL AGREEMENT NO. 2
Please return this copy to:
City Clerk & Finance Dept.
715 Mulberry St.
Waterloo, IA 50703
319-232-6531 tel
319-232-0271 fax
WHEREAS, a Professional Services Agreement was entered into by the City of Waterloo, Iowa
(City), and AECOM Technical Services, Inc. (Consultant), of Waterloo, Iowa, dated September 2,
2014, for the preliminary design, final design and construction review for the Shaulis Road Trail
Extension, Phase I, from IA 21 to Isle and Capri Boulevards, Waterloo, Iowa; and
WHEREAS, the City and Consultant entered into Supplemental Agreement No. 1, dated
February 8, 2016, for construction -related engineering services during the construction phase of the
Shaulis Road Trail Extension, Phase I, construction project; and
WHEREAS, the City and Consultant now desire to enter into Supplemental Agreement No. 2 for
additional construction -related services for the Shaulis Road Trail Extension, Phase I, project.
NOW THEREFORE, it is mutually agreed to amend the original Professional Services Agreement
as follows:
I. SCOPE OF SERVICES
Services to be provided include the construction staking, field review, material testing and
contract administration for the construction of the Shaulis Road Trail Extension, Phase I,
construction project from IA 21 to Isle of Capri Boulevard. The Scope of Services under
this supplemental agreement includes additional time to complete the following tasks (from
Supplemental Agreement No. 1) due to an extension of the construction period (spring
2017) and shall be effective beginning November 12, 2016. The Scope of Services is
further defined by the following tasks:
Task 1 - Preconstruction Conference. Assist the City with conducting the preconstruction
conference and have appropriate representative staff attend. This task includes conducting
the meeting and preparing minutes.
Task 2 - Construction Staking. Provide horizontal and vertical control, including the
following items:
• Project Control
• Stake Construction Limits at 100 -Foot Intervals, Plus Break Points
• Set Slope Stakes or Grading Stakes at 50 -Foot Intervals
• Set Stakes for Drainage Structures
• Set Stakes for Intakes and Utility Accesses
• Set Stakes for Retaining Wall
• Set Stakes at 25 -Foot Intervals for Sidewalk/Trail
• Set Stakes for Driveway Locations
• Set Stakes at 100 -Foot Intervals for Fence From 175+90 to 183+00
• Set Stakes for Lighting and Signals
AECOM
Page 2
Task 3 - Interpret Plans and Specifications. Interpret the intent of the plans and
specifications for general compliance with the construction contract. The Consultant will
not, however, guarantee the performance of any contractor.
Task 4 - Shop Drawing Review. Review work drawings, samples and other submittals of
the contractor only for general conformance to the design concept of the project and for
general compliance with the construction contract. Article 1105.03, Iowa DOT Standard
Specifications for Highway and Bridge Construction, will apply.
Task 5 - Progress and Quality of Construction. Maintain direct contact with the City's
representative or his authorized representative to the extent necessary to inform the City's
representative of the progress and quality of construction work performed. Provide the
necessary qualified staff at the job site to act under the authority of the City's
representative, and observe and review the work in progress and determine whether the
work is in general conformity with the contract plans and specifications. Construction field
review staff shall be responsible for required construction documentation, including
maintaining project dairies and quantity records as required by Iowa DOT federal -aid
project standards. It is understood that responsibility for the correctness of every detail of
construction is beyond the scope of this agreement. The Consultant shall not assume
management or direction of the contractor's operations or any utility company's operations.
Nothing in this agreement shall be construed as giving the Consultant the responsibility or
authority to direct or supervise construction methods, means, techniques, procedures or
safety methods used by the contractor, subcontractors, or utility companies performing the
actual construction work. Neither observations by the Consultant nor inspections, tests or
approvals, shall relieve the contractor, subcontractors or utility companies from their
obligation to perform the work in accordance with the requirements of the contract
documents.
The contractor has ultimate responsibility to monitor all his work to ensure proper quality,
safety and completion within the contract time, as do the utility companies involved in this
project.
Task 6 - Testing. Consultant will complete necessary earthwork, density and P.C.C.
verification testing for the project as required by Iowa DOT's Materials Department
Instruction Memorandums and Iowa DOT's Construction Manual. The contractor shall be
responsible for certified plant inspection in accordance with the standard specifications.
Task 7 - Reports. Prepare and submit daily, weekly and monthly reports as required by
Iowa DOT's Materials Department Instruction Memorandums and Iowa DOT's Construction
Manual. Also includes preparation and submittal of change and extra work orders,
subcontract requests and other forms as are normally utilized by the Iowa DOT on
construction projects. Reports are to be submitted per Iowa DOT Standards for reporting,
and copies of reports are to be submitted to the City.
Task 8 - Estimates. Make monthly or bi-monthly reports to the City's representative, or his
authorized representative, of the estimated amount of materials furnished and delivered
and the work performed. Review and approve estimates for progress and final payment.
AECOM
Page 3
Task 9 - Pay Quantities. Measure and document construction pay quantities and perform
functions necessary to assist with funding reimbursement for the project.
Task 10 - Claims. Consider and evaluate contractor's suggestions for modifications and
report them with recommendation to the City. Prepare and assist the City and contractor in
processing contract change orders.
Task 11 - Final Construction Review. Conduct the final construction review with
representatives of the Iowa DOT and City at completion of the project. The Consultant shall
state his opinion as to whether the project was completed in substantial conformance with
the Plans and Specifications and recommend acceptance thereof.
Task 12 - Record Drawings. Prepare record drawings conforming to the construction
records provided to the Consultant by the contractor during the construction process.
Task 13 - Project Close -Out. Complete construction and materials audits in compliance
with Iowa DOT standards. Prepare final acceptance documents, as required by Iowa DOT.
Task 14 - Project Administration. Attend periodic construction meetings and conduct
intraoffice administration and coordination of the project. These meetings shall include
utility coordination meetings, as needed, during execution of construction.
II. COMPENSATION
The Consultant shall be reimbursed for the actual costs incurred in accordance with
Article 3 of the original agreement. For this agreement (construction and administrative
services), the City shall retain from each monthly payment 3 percent of the amount due.
Final payment shall not be made to Consultant until after receiving approval from the Iowa
DOT.
The estimated actual costs, fixed fee, contingency and maximum amount payable for this
supplemental agreement, as stated below and as shown in Attachment A, are to be
integrated with those covered in Supplemental Agreement No. 1.
Contingency Total
SA No. 1 Release SA No. 2 Amount
Estimated Actual Costs $102,070.00 $5,100.00 $16,180.00 $123,350.00
Fixed Fee 12,810.00 0.00 2,070.00 14,880.00
Contingency Remaining 5,100.00 (5,100.00) 0.00 0.00
Maximum Amount Payable $119,980.00 0.00 18,250.00 138,230.00
III. In all other respects, the obligations of the City and Consultant shall remain as specified in
the Professional Services Agreement dated September 2, 2014.
AECOM
Page 4
IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 2 as
of the dates shown below:
AECOM TECHNICAL SERVICES, INC.
By
Dougla WSchindel, P.E.
Associate Vice President
CITY OF WATERLOO, IOWA
By
Quentin Ha Mayor
IOWA DEPARTMENT OF TRANSPORTATION
ACCEPTED FOR AUTHORIZATION
Date November 30, 2016
Date 0 2/ %! I&
.n12*,16.
By Date
O:\Administration\AGREEIS UPPLE\SA2WatShaulisRdTrail ExtPh 1.docx
Attachment A
Supplemental Agreement No. 2
Shaulis Road Trail Extension, Phase 1
IA 21 to Isle of Capri Boulevard
City of Waterloo, Iowa
Additional Construction Review Services
Cost Analysis
1. Direct Labor Cost (AECOM Technical Services)
Category Hours Rate/Hour Amount
Senior Professional 0 $80.00 $0.00
Project Professional 8 $57.00 $456.00
Staff Professional 0 $44.50 $0.00
Professional 0 $36.45 $0.00
CADD Operator 11 0 $33.80 $0.00
CADD Operator 1 8 $24.45 $195.60
Senior Technician 170 $34.60 $5,882.00
Technician 0 $25.60 $0.00
Project Support 4 $29.90 $119.60 $6,653.20
190
11. Payroll Burden and Overhead Costs 139.14% $9,257.26
111. Direct Project Expenses
Category Units Rate/Unit Amount
Mileage 500 0.54 270.00
Per Diem 0 50.00 0.00
Lodging 0 90.00 0.00
B/W Copies 0 0.06 0.00
Color Copies 0 0.22 0.00
EDM Equipment 0 12.50 0.00
GPS Equipment 0 25.00 0.00
Miscellaneous, Other 0.00
IV. AECOM Estimated Actual Costs (1+11+111)
Rounded
$270.00
$16,180.46
$16,180.00
V. Fixed Fee $2,070.00
VI. Contingency
AECOM Technical Services $0.00 $0.00
VII. Subcontract Expense
$0.00 $0.00
VIII. Maximum Amount Payable (IV+V+VI+VII) $18,250.00
Attachment A
Supplemental Agreement No. 2
Shaulis Road Trail Extension, Phase 1
IA 21 to Isle of Capri Boulevard
City of Waterloo, Iowa
Construction Review Services
Staff Hour Estimate
Description of Work
Senior
Prof.
Project
Prof.
Staff
Prof.
Prof.
CADD
Op. II
CADD
Op. 1
Senior
Tech
Tech
Project
Support
Total
1 Preconstruction Conference
---........-
----------
---,0,---
,2
2 Construction Staking......
_.--------
-----
...—__
0
• 3 Interpret Plans and Specifications
0
4 Shop DrawingReview
-
0
5 Progress andQuallty of Construction
.................
0
_ 6 Testing
0-•----
7_Reports.........._....__.._........_.._...................
_..__........_
—
—
0
8 Estimates_.._....__.....
_....._........_...__._....
0
9 Pay_Quantities
0
10 Claims
0
11 Final Construction Review
170
170
12 Record Drawings
13 Project Close -Out ------
-
- -
- -
-
- 0
0
14 Project Administration
8
8
4
20
•
TOTAL HOURS
0
8
0
0
0
8
170
0
4
190
Item Coversheet
CITY OF WATERLOO
Council Communication
Page 1 of 1
Resolution approving Supplemental Agreement No. 2 with AECOM Technical Services, of Waterloo, Iowa, in the amount not to exceed $18,250.00
for construction related services for the F.Y. 2016 Shaulis Road Trail Extension - Phase I, Contract No. 858; and authorize Mayor and City Clerk to
execute said documents.
City Council Meeting: 12/5/2016
Prepared: 11/30/2016
REVIEWERS:
Department Reviewer Action
Engineering Thorson, Eric Approved
SUBJECT:
Submitted by:
Summary Statement:
Expenditure Required:
Source of Funds:
Date
11/30/2016 - 10:37 AM
Resolution approving Supplemental Agreement No. 2 with AECOM Technical Services, of Waterloo,
Iowa, in the amount not to exceed $18,250.00 for construction related services for the F.Y. 2016
Shaulis Road Trail Extension - Phase I, Contract No. 858: and authorize Mayor and City Clerk to
execute said documents.
Submitted By: Jeff Bales, Associate Engineer
The contractor is over the working days specified for the construction contract, and therefore, our
consultant, AECOM, is proposing a Supplemental Agreement No. 2 to cover additional construction -
related services and staff hours to covert he project, due to the extended time period of the construction
contract.
The City has $7552694.00 in State Recreational Trail Grant funding and $412,000.00 in Federal TAP
funding programmed for this project. The City believes it can cover the cost of this Supplemental
Agreement No 2 and stay within the programmed amount of funds for this project. Therefore, the City
is requesting FHWA Authorization for this agreement and the approval to expend State Recreational
Trail Funds for SA No. 2 in the amount of $18,250.00.
not to exceed $18,250.00
$11,315.00 - State Recreational Trail Funds
$6,935.00 - Federal TAP Funds
http://waterloo.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=6980 11/30/2016