HomeMy WebLinkAboutMinutes-07/24/2017FINANCE COMMITTEE
July 24, 2017
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Jacobs, Powers, and Chairperson Welper.
Moved by Powers seconded by Jacobs that the Agenda, as proposed, be approved. Voice vote -
Ayes: Three. Motion carried.
Moved by Powers seconded by Jacobs that the Minutes of July 17, 2017, as proposed, be
approved. Voice vote - Ayes: Three. Motion carried.
Moved by Powers seconded by Jacobs that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Officers Erie, Bram,
Schaaf, Wilson and Richter
Firearms Instructor
Recertification School
Johnston, IA
11/16/2017
$825
Officer Herkelman
Defensive Tactics
Instructor
Recertification School
Des Moines,
IA
11/15/2017
$165
Investigator Gergen
Defensive Tactics
Instructor Rectification
School
Des Moines,
IA
10/18/2017
$165
Voice vote - Ayes: Three. Motion carried.
Moved by Powers seconded by Jacobs that refund request in the amount of $837 for garbage fees
billed in error on property located at 1310 Englewood Avenue, be approved. Voice vote - Ayes:
Three. Motion carried.
Moved by Powers seconded by Jacobs that refund request in the amount of $30 for garbage fees
billed in error for property located at 1155 Amherst Avenue, be approved. Voice vote - Ayes:
Three. Motion carried.
Moved by Powers seconded by Jacobs that refund request in the amount of $13.30 for garbage
fees billed in error for property located at 1621 E. 4th Street, while contracted with a private
hauler, be approved. Voice vote - Ayes: Three. Motion carried.
Moved by Powers seconded by Jacobs that refund request in the amount of $31.50 for garbage
fees paid on a vacant property located at 811 Moir Street, be approved. Voice vote - Ayes:
Three. Motion carried.
Moved by Powers seconded by Jacobs that refund request in the amount of $98 for garbage fees
billed in error for properties located at 803 and 811 Sonya Drive, while under contract with a
private hauler, be approved. Voice vote - Ayes: Three. Motion carried.
Moved by Powers seconded by Jacobs that request to advertise, accept sealed bids and sell one
(1) used concession stand shed no longer in service, be approved. Voice vote - Ayes: Three.
Motion carried.
Moved by Jacobs seconded by Powers that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Finance Committee
July 24, 2017
Page 2
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount +
Est. S/H
Expenditure
Building Maintenance
$5,975
Replacement of defective breakers at Five Sullivan
Convention Center.
Building Maintenance
$4,869.18
Replacement lighting at E. 5th Street parking ramp.
Culture & Arts
NTE $8,000
Shipping of artworks by Haitian artist Pascale
Monnin, to be exhibited at the Waterloo Center for
the Arts. The costs cover shipping of works to and
from Port -Au -Prince, Haiti.
Fire Rescue
$1,489.20
Purchase of Rescue Randy training manikin.
Leisure Services
NTE $15,000
Reconditioning and replacement parts for Young
Arena HVAC units.
Police
$21,000
FYE 18 Uniform supplies.
Police
$1,299
Hardware annual maintenance agreement for
Waterloo Police computer servers.
Sanitation
$2,950.55 +
$75 S/H
I/O box for #151102 (this runs the controls for the
truck).
Sanitation
$3,757.50
Reman differential for garbage truck #151202.
Sanitation
$4,782.67 +
$75 S/H
Hydraulic pump for garbage truck #151512.
Sewer
$2,620.75
Replace two 2 -inch trash pumps, suction and
discharge hose for lagoon cover pumping.
Street
$3,213.57 +
$75 S/H
Muffler & converter assembly for #193B08 dump
truck.
Street
$11,062.76 +
$250 S/H
Conveyor assembly and belt.
Mr. Jacobs questioned the expenditure for the convention center.
Mark Boesen, Building Maintenance, explained that these two breakers are welded on and will
not shut off and need to be replaced prior to the property transfer.
Michelle Weidner, Chief Financial Officer, explained that the closing has not yet occurred and
that it is owned by the city until that takes place.
Mr. Jacobs questioned the expenditure for the shipping of artworks by Haitian artist Pascale
Monnin, to be exhibited at the Waterloo Center for the Arts.
Chawne Paige, Curator for Center for the Arts, explained the expenditure is for shipping the art
to and from Haiti.
Voice vote - Ayes: Three. Motion carried.
Moved by Welper seconded by Jacobs that the project budget for the Cedar Valley SportsPlex
Basketball/Volleyball Scoreboards project, funded with a hotel/motel tax award in the amount of
$4,920, donations of $2,000 and SportsPlex operations funds of $1,180, for a total budgeted cost
of $8,100, as submitted by Leisure Services, be approved. Voice vote - Ayes: Three. Motion
carried.
Moved by Welper seconded by Jacobs that the project budget for the Full Spectrum Imaging
System (FSIS) project, funded with a grant from the Black Hawk County Gaming Association of
$30,000, donations from other agencies of $20,000 and Police Department forfeiture funds of
$10,000, as submitted by the Police Department, be approved. Voice vote - Ayes: Three.
Motion carried.
Finance Committee
July 24, 2017
Page 3
Moved by Welper seconded by Jacobs that the project budget amendment to spend cash received
in prior years for the Regional Training Center Burn Pad project in the amount of $5,802, as
submitted by the Fire Department, be approved. Voice vote - Ayes: Three. Motion carried.
Moved by Welper seconded by Jacobs that Bills Payment, as contained in Accounts Payable
Invoice Report, dated July 24, 2017, in the amount of $3,465,603.97 be received, placed on file
and approved and forwarded to the full council for approval. Voice vote - Ayes: Three. Motion
carried.
With no further business before the committee, it was moved by Jacobs seconded by powers that
the meeting be adjourned at 5:20 p.m. Voice vote - Ayes: Three. Motion carried.
Kelley F c e
City Cler