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Home My WebLink AboutCDBG Application-12/17/2012Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HARM' Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large ITY OF 'ATEL O IOWA WATERLOO LEISURE SERVICES COMMISSION 1101 Campbell Avenue • Waterloo, IA 50701 • (319) 291-4370 Fax (319) 291-4297 PAUL HU TING • Leisure Services Director December 21, 2012 Rudy Jones, Community Development Director 620 Mulberry St., Carnegie Annex — Suite 202 Waterloo, Iowa 50703 Dear Mr. Jones: Enclosed please find two applications for CDBG funds. We have ranked these projects in priority order with GATES PARK PLAYGROUND PROJECT ranked number one (1) and SULLIVAN PARK BASKETBALL COURT PROJECT ranked number two (2). Both of these projects would significantly improve recreation opportunities for youth in public parks located in designated target areas, providing benefits to low- and moderate - income families living near Gates Park and Sullivan Park. We appreciate your consideration for CDBG assistance as we strive to improve these parks at a time when funds through our normal Capital Improvements Program are severely limited. Leisure Services will provide limited cash match and in-kind labor for the proposed projects. Neighborhood associations surrounding both parks are supportive of the proposed projects and have committed to organize and promote family activities in the improved parks. The Waterloo City Council passed a resolution supporting this application. Ward 4 Councilman Quentin Hart has voiced his particular support based on requests for park improvements from his constituents in the affected neighborhoods. Please contact me if you need further information. Paul fluting/ Leisure Services Director CITY WEBSITE: www.cityofwaterlooiowa.com M-7 / J WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Funding Application: Cover Sheet SUBMISSION DEADLINE (FOR RECEIPT) IS: 12:00 P.M. (NOON) on Monday, December 31, 2012 Project Name: Gates Park Playground Project Agency Name: Waterloo Leisure Services Commission Agency Mailing Address: 1101 Campbell Avenue Waterloo, Iowa 50701 Project Street Address (If Any) East Fourth Street and Lester Street Waterloo, Iowa Date Submitted: December 28, 2012 Priority Ranking: (Only Applicable to Multiple Applications from One Agency) Number One Priority Funding Sources: Please indicate the assisted funding amount(s) you are requesting from respective sources. Also indicate the activity type of funding, (please code as "0" for Operations, "C" for Capital, "R" for Rehabilitation, and "A" for Acquisition - - - with any other types to be footnoted), and note if your request is one-time or nulti-year (i.e., checkmark or "x"). Contact Person: Amount Activity Type One-year Multi-year CDBG $50,000 C X Voice Phone: 319-291-4301 HOME Etna' Applicant Signature (Please use BLUE INK) � ��c��/// Ej 2L< <"0 'l Contact Person: Name: Paul Huting, Leisure Services Director Voice Phone: 319-291-4370 Fax: 319-291-4297 Email: paul.huting@waterloo-ia.org Person Legally Authorized to sign an Agreement: Name: Ernest G. Clark, Mayor Voice Phone: 319-291-4301 Fax: Etna' Applicant Signature (Please use BLUE INK) � ��c��/// Ej 2L< <"0 'l DUNS Number (required) 830941576 Funding Application: Explanation of Acronyms CDBG Community Development Block Grant Program HOME HOME Investment Partnership Program (Note: "HOME" is not technically an acronym. Original intent for the program name was "Housing Opportunities Made Easy", but it was never officially incorporated) 8 Funding Application: Narrative Submission Deadline (For Receipt) is 12:00 P.M. (Noon) on Monday, December 31, 2012 Include Program/Project and Agency Name on each page of your application. It is anticipated that your narrative response should not exceed 3-4 pages. 1. Agency Description: Describe your organization including its mission, whether a certified Community Housing Development Organization (CHDO), private for profit, private non-profit or public organization, services provided and prior experience in administering grants and private contributions. If the applicant has not received HOME/CDBG funds in the past three years, please provide evidence of your organization's capacity, financial skills, commitment and/or experience to undertake and complete the proposed project within the established timetable and budget. Briefly ... who are you, where are you located, what is your purpose, and what is your experience? Waterloo Leisure Services Commission is a City of Waterloo agency with the following mission: "The City of Waterloo Leisure Services Commission is dedicated to improving the quality of life for all citizens by providing the best possible recreational activities, special events, facilities, and services that encourage lifelong learning, fitness and fun. The Commission strives to provide an enjoyable outdoor environment with top quality parks, preserves, golf courses, recreational trails, and a healthy urban forest resource." Leisure Services has successfully completed several projects with CDBG funding in the last few years, with the most recent being the Sullivan Park Playground Renovation Project and Sullivan Park Picnic Shelter Project. 2. Program/Project Description: Describe the program / project (i.e., "activity") requesting assistance. Identify the grant amount requested and quantify the sources and uses of funds; either describe as part of narrative (if brief) or attach a budget summary in table format (if detailed) with appropriate unit itemization. Include your organization structure as it relates to any overhead cost for this proj ect. Specifically ... what is your proposal requesting assistance? This project would be to replace aging and outdated playground equipment at Lower Gates Park near the intersection of East Fourth Street and Lester Street. The Gates Park Neighborhood Association is endorsing this project as a way to foster positive youth activity in the park. Ward 4 City Councilperson Quentin Hart is supporting this project based on input from his constituents. $5,000 in City CIP match will provided. Project Budget (estimated) Play Equipment Safety Surface Fiber, Site Prep and Certified Installation Swingsets w/Mulch&Mat Site Prep, Installation, and Enlarged Protective Area TOTAL PROJECT COST $29,500.00 $15,500.00 $ 6,000.00 $ 4,000.00 $55,000.00 9 3. Service Location: Identify the target population and/or the geographic area served, with description of facilities / location where services or improvements will be provided. Who will you serve, or what will you improve, and where? Lower Gates Park is located in a designated target area, near the intersection of East Fourth and Lester Streets. This project would benefit low and moderate -income families and children in the surrounding neighborhood. 4. Document Needs: Explain what unmet need within the community will be addressed by your program / project (include supporting data if available). Include information on how your needs fit with the Five -Year Consolidated Plan, as posted on the Community Development website under "Reports" 5 -Year Consolidated Plan (FY2010-FY2014) (pdf) What community need validates project funding? There is an unmet need for new park facilities in Lower Gates Park. This playground project is a top priority of the Gates Park Neighborhood Association. The project specifically fits within the stated purpose of the consolidated plan by helping to "provide a suitable living environment through more livable neighborhoods". 5. Please select one main objective, outcome and output indicator for the proposed project. Second, in a narrative, provide specific project indicators (i.e. number of households assisted, number of units to be rehabilitated, etc.) OBJECTIVE x Sustainable Living Environment ❑ Decent Affordable Housing ❑ Create Economic Opportunities OUTCOME x Availability/Accessibility ❑ Affordability ❑ Sustainability OUTPUT INDICATOR x Persons ❑ Households ❑ Housing Units NARRATIVE: We plan to make the new play area accessible to those with special needs. We plan to improve safety and playground surfacing. The planned improvements will make the park more inviting for family and neighborhood gatherings. 10 6. Coordination of Effort: Describe how services will be coordinated with other community agencies. How will duplication of effort be avoided? Explain: Leisure Services is the sole provider of public park and playground facilities in this neighborhood. The Gates Park Neighborhood Association plans to promote the project and use the new facilities for neighborhood outings. 7. Funding Justification: Describe your long-term strategy to sustain funding for this program / project with explanation about how requested assistance may be used to leverage other funding. If partial funds are awarded, will the project/program continue? Explain: Leisure Services has an annual operating budget to fund ongoing inspection and maintenance of the new play structure. A $5,000.00 match from City of Waterloo Capital Improvement Funds has been identified for this project. If partial funds are awarded the project would probably need to be postponed due to lack of available CIP funds. For HOME funded projects, a 25% match is required. Explain how your organization will meet this match requirement. Explain: NA 8. Program/Project Schedule: Outline a timetable for the program / project. When will activities be implemented? Explain: If funding is received we plan to have this project completed by July 1, 2014 9. Did you attend the Applicant Workshop? X YES ❑ NO 10. Please list amount of CDBG and/or HOME funds received within the last three fiscal years and the status of the project(s) undertaken. (City fiscal year July 1- June 30) FISCAL YEAR FUNDS RECEIVED AWARDED AMOUNT AMOUNT EXPENDED (AS OF 10/31/12) DATE COMPLETED FY11 (July 2010 —June 2011) $34,000 $34,000 11-14-2011 FY12 (July 2011— June 2012) $27,500 $27,500 8-20-2012 FY13 (July 2012 —June 2013) $0 $0 NA 11. Audit — one copy of your most recent audit must be submitted. If you do not get an annual audit, provide copies of your last three month's financial reports. CITY OF WATERLOO AUDIT IS ON FILE WITH THE CITY FINANCE OFFICE. 11 12. Copies of minutes from your Last three most recent Board of Directors meetings. 12 MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, SEPTEMBER 11, 2012 LEISURE SERVICES OFFICE 1101 CAMPBELL AVENUE Chairman Kevin Evans called the meeting to order at 7:30 AM. Present: Mike Allen, Nancy Bamsey, Kevin Evans, Robert Frost, Julie Koch-Hoth, Sharon Samec and Marvin Spencer. Staff present: Paul Huting, James Bolger and Chris Dolan. Also present: City Council Liaison Harold Getty and Courier Reporter Tim Jamison. Evans called for approval of the agenda. Motion by Samec, seconded by Koch-Hoth to approve the agenda. Ayes: All. Nays: None. Evans called for approval of the 8/14/12 meeting minutes. Motion by Koch -Roth, seconded by Bamsey to approve the minutes. Ayes: All. Nays: None. Marvin Spencer arrived at 7:35. YOUNG ARENA 2012-2013 ICE RATES: Motion by Samec, seconded by Koch-Hoth to approve the proposed 2012-2013 Ice Rates for Young Arena. Ayes: AIL Nays: None. The approved rates will be forwarded to City Council for final approval. Evans called for approval of the bills. Motion by Koch-Hoth, seconded by Frost to approve the bills. Ayes: All. Nays: None. GOLF & DOWNTOWN AREA Golf Rounds Report shows the daily fees are up in all categories. The Robinson Engineering Contract for design and oversight of the Gates Virden Creek Project (erosion stabilization along Virden Creek) was approved with a potential fall completion. The road construction detour signs are up which will be good for getting people to Gates Golf Course. The Drainage Project is going well and is on schedule. Construction on Iry Warren Golf Course was completed 9/10/12. Iry Warren maintenance staff will now begin turf restoration across the 3 fairways that were affected, Remaining work will be detention basins ' and grading for the lot. Two Phases of the project should be complete by November 16th. Lou Henry Hoover Sculpture Garden is being prepped with the help of forestry for PCI Construction. This is in the area of Park Ave. and W. 4th and Washington and underneath the 218 viaduct. Downtown Area Maintenance prepped for several events: JD Fall Fest, 1st Fridayloo at the Riverloop Amphitheatre (with positive feedback) and Mayor's Fun Run. YOUNG ARENA Black Hawk's Exhibition game will be 9/14/12. Season Opener will be 9/29/12. Waterproofing on the west end of the building is completed. Waterproofing on the east end is scheduled to be completed by the end of October. Leisure Services, along with the Black Hawks, is in the process of submitting a Gaming Application for Young Arena for improvements: a new score board and humidification system, and sound system. SPORTS The Mayor's Fun run is taking place this morning. The Sports Department is working on rates for the Cedar Valley Sportsplex to be presented to the Board in the near future. Council has approved a consultant to first look at identifying condition and life span of the 2 32 -year old pools. This will take place this fall. After assessment, they will decide where to go from there. The lead is being taken by Craig Clark, Building Official at City Hall since this is a mechanical, physical review of the pools and his crew maintains the pools. The next regular Leisure Services Commission Meeting is scheduled for October 9, 2012 at the Boat House followed by a tour of Riverfront Sports Park at Exchange Park. Motion by Samec, seconded by Koch-Hoth to adjourn. Meeting adjourned at 7:59 AM. Signed this 9th day of October 2012. Sharon Samec, Secretary MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, OCTOBER 9, 2012 WATERLOO BOAT HOUSE 707 PARK ROAD Chairman Kevin Evans called the meeting to order at 7:30 AM. Present: Mike Allen, Nancy Bamsey, Kevin Evans, Robert Frost, Sharon Samec and Marvin Spencer. Staff present: Paul Huting, Bill Bachman, James Bolger, Todd Derifield, Chris Dolan, Bob Etringer and Mark Gallagher. Also present: Tim Jamison, Courier Reporter and Dan Corbin, General Manager Twins Sports Group/Waterloo Bucks. Evans called for approval of the agenda. Motion by Bamsey, seconded by Samec to approve the agenda. Ayes: All. Nays: None. Evans called for approval of the 9/11/12 meeting minutes. Motion by Bamsey, seconded by Frost to approve the minutes. Ayes: All. Nays: None. RIVERFRONT STADIUM LEASE RENEWAL: The Bucks ownership is requesting to exercise the Option to Renew as spelled out in the current lease. The lease would be extended under current terms until August 31, 2018. Motion by Frost, seconded by Samec to approve the lease extension. Ayes: All. Nays: None. The recommendation will be forwarded to City Council for final approval. Marvin Spencer arrived at 7:37. SPORTSPLEX FEES: Construction continues on the new Cedar Valley Sportsplex. Mark Gallagher presented the proposed rates for the new Cedar Valley SportsPlex. These rates have been reviewed and approved at the September 25th meeting of the Design Build Management Team. In addition to the schedule of rates it is recommended that Leisure Services Staff be given the flexibility to implement promotions and specials. Motion by Frost, seconded by Bamsey to approve Cedar Valley Sportsplex rates. Ayes: All. Nays: None. The recommendation will be forwarded to City Council for final approval. Evans called for approval of the bills. Motion by Samec, seconded by Frost to approve the bills. Ayes: All. Nays: None. GOLF & DOWNTOWN AREA The Golf Rounds Report was distributed. Real close to 10,000 over where we were at this time last year. The Drainage Project is moving along with 2/3 of the rock down for the base of the parking lot. They have completed all the work on the golf course including removing the old storm sewer and installing new. All areas of construction that are completed have been seeded or sodded along the golf course and parking area by main shop. November 16 is the completion date for having the parking completed. Waterloo Junior Golf Association — A lot of efforts have been made to improve youth golf and we are looking forward to a renewed partnership next summer with the WJGA. Lou Henry Hoover Sculpture Garden, Park Ave. and Washington St. is moving along extremely fast with decorative paver walkways and sculptures. This area will be a heavy maintenance area for downtown crews. E. Donald St. reconstruction at Gates Park has run into utility conflicts underground and several relocates are needed. Will only complete half of the section, which will create a delay in the spring. April 1st there will be another detour from Boston to Walgreens. Robinson Engineering is in the design phase of the Gates Virden Creek Project (erosion stabilization along Virden Creek). PARK & FORESTRY Forestry Crews are trimming trees along city streets and now is a good time to catch up on oak trimming since they don't do oak trimming during the summer months to avoid Oak Wilt. Mowing Crews have been mulching leaves, doing seeding projects and spraying weeds. Flowers will be pulled this week. Forestry will be doing more work on the levees. The levees are inspected by the Army Corps of Engineers and they come up with a list of repairs. Forestry also takes care of replanting seed and taking care of volunteer trees. In the Greenbelt area, Hunting for Deer (Bow) started 10/8 half days. Beginning November Hunting for Deer (Bow) all day begins. Both are controlled hunts by Iowa DNR. YOUNG ARENA All user groups are now using the ice almost every night now until 10:00 pm. Continuing the Waterproofing Project on the west end of the building — hope to have completed before winter. A Gaming Application was submitted for Young Arena for improvements: a new scoreboard, sound system and humidity control system. Build Our Ballpark video was shown. Everyone was invited to tour Riverfront Sports Park and Riverfront Stadium. The next regular Leisure Services Commission Meeting will be scheduled one week later on November 20, 2012 at the Leisure Services Office. Motion by Samec, seconded by Bamsey to adjourn. Meeting adjourned at 8:19 AM. Signed this 20th day of November 2012. Sharon Samec, Secretary MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, NOVEMBER 20, 2012 LEISURE SERVICES OFFICE 1101 CAMPBELL AVENUE Chairman Kevin Evans called the meeting to order at 7:30 AM. Present: Mike Allen, Nancy Bamsey, Kevin Evans, Robert Frost, Julie Koch-Hoth, Sharon Samec and Marvin Spencer. Staff present: Paul Huting, Bill Bachman, James Bolger, Todd Derifield, Chris Dolan and Mark Gallagher. Also present: Tim Jamison, Courier Reporter. Evans called for approval of the agenda. Motion by Samec, seconded by Koch-Hoth to approve the agenda. Ayes: All. Nays: None. Evans called for approval of the 10/9/12 meeting minutes. Motion by Frost, seconded by Samec to approve the minutes. Ayes: AII. Nays: None. Marvin Spencer arrived. 2013 GOLF RATES: Discussion by several individuals included increasing daily fees, keeping season ticket rates the same, trends in golf reported at the 2012 National Recreation & Park Association Congress, Mon-Tue-Wed play at our courses and the need to keep golf affordable by not increasing rates at this time. Motion by Koch-Hoth, seconded by Nancy Bamsey to approve the golf rates as they are with no change for 2013. Ayes: Six (Allen, Bamsey, Evans, Koch-Hoth, Samec, Spencer). Nays: One (Robert Frost). Motion carries. The recommendation will be forwarded to City Council for final approval. Evans called for approval of the bills. Motion by Frost, seconded by Koch-Hoth to approve the bills. Ayes: All. Nays: None. GOLF & DOWNTOWN AREA The Golf Rounds Report was distributed. The Drainage Project is progressing nicely and will be completed this fall. Contractor has completed pouring most of the concrete parking lot. E. Donald St. repair has been opened up for the rest of this fall. All golf courses have completed blowing out their irrigation systems. New boat docks have been removed from the Cedar River. Crews are preparing for snow removal and getting plows ready. The Gates Virden Creek Project (erosion stabilization along Virden Creek) is set to go to Council on Dec. 3 with specs and to set hearing for Dec. 17 for bid opening. PARK & FORESTRY Mowing Crews have been mulching leaves, spraying weeds and sweeping trails. Forestry has been assisting the Engineering Dept. with removing roots for the Sidewalk Repair Program. Systematic Tree Trimming (city divided into 10 zones, each year try to trim/review every tree in 1 zone) has started up again and crews are working in the NE area of Waterloo. Crews completed all tasks on the levees as assigned by the Army Corps of Engineers. Todd Derifield and Bill Bachman made a trip to Minneapolis MN to view Emerald Ash Borer affecting one of their golf courses. About half the trees had Emerald Ash Borer infestation. The way they are taking care of it is similar to the Leisure Services plan of action. Any infested trees would be. removed. Trees that are not healthy but not infested would be targeted for removal. They prohibit planting of Ash trees as we do. They aren't using preventative treatments due to expense. It shows the Emerald Ash Borer is still on the move. We have well over 4,000 ash trees on the public right of ways, parks and golf courses. Normally an infestation is not discovered until 5 years after it's first introduced to an area. YOUNG ARENA All user groups are now using the ice and had over 6,000 people come through the doors the past weekend. The Battle of Waterloo Wrestling Tournament will be Dec. 14/15. The Waterproofing Project is 80% complete with a little left on the east end, which will be completed in the spring. Gung-Ho to Leisure Services and Young Arena from Suzy Schares, City Clerk, for running such a nice, clean, safe -feeling. arena and a great place to take family. Unofficially, the Black Hawk County Gaming Grant has been approved for Young Arena improvements: a new scoreboard, sound system and humidity control system. SPORTS Riverfront Sports Park is almost done — work on the well house should be completed before winter. Raising funds to complete path lighting continues. The Sportsplex update: taking shape with both stories, crews trying to get as much enclosed before winter as possible. Sports Info: Adult Volleyball and Adult Basketball programs - approximately 125 teams going into the Waterloo Schools. Youth Basketball up and running. Turkey Shoot (parent/child free throw contest sponsored by the Optimist Club) was held Nov. 18th with approximately 130 people involved. Athletic Wednesdays program — We partner with the Waterloo Schools on early mit Wednesdays offering Middle School kids something to do between 1:30 — 3:00 PM before afternoon sports practice starts. We've been doing this for 4 —5 years. It's a nice service for them we offer and gives the kids a place to be. The next regular Leisure Services Commission Meeting is scheduled for December 11, 2012. Motion by Samec, seconded by Koch-Hoth to adjourn. Meeting adjourned at 8:12 AM. Signed this 11th day of December 2012. Sharon Samec, Secretary