Loading...
HomeMy WebLinkAboutMinutes-01/02/2007January 2, 2007 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, January 2, 2007. Mayor Timothy J. Hurley in the Chair. Roll Call: Kincaid, Welper, Gunderson, Getty, Cole, Schmitt. Absent: Greenwood. Moment of Silence. Pledge of Allegiance: 124716 - Schmitt/Kincaid Michelle Weidner, Chief Financial Officer. that the Agenda, as proposed, for the Regular Session on Monday, January 2, 2007, at 5:30 p.m., be accepted and approved. Ayes: Six. Absent: Greenwood. Motion carried. 124717 - Schmitt/Kincaid that the Minutes, as proposed, for the Regular Session on Monday, December 18, 2007, at 5:30 p.m., be accepted and approved. Ayes: Six. Absent: Greenwood. Motion carried. Mayor Hurley performed Swearing -In of the following Police Officers: Edward Raymond Savage and Tyler Eugene Rice. CONSENT AGENDA 124718 - Schmitt/Kincaid that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP640, pp. 1-73, dated January 2, 2007, in the amount of $2,295,645.42, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2007-1. 2. Communication from City Engineer transmitting request of Jerald Quint for a waiver for a concrete driveway to be located at 5640 Kimball Avenue, together with recommendation of approval Resolution adopted and upon approval by Mayor assigned No. 2007-2. b. Motion to approve the following: 1. Greg Erie, Police Officer, to attend Taser Instructor School in Pleasant Hill, Iowa on January 10-11, 2007, with costs not to exceed $361.37, including use of city vehicle. c. Beer License Permit Application Class B Cedar Valley Fish Market, Inc., 218 Division Street (Renewal) (Expires 1/25/08) d. Beer/Liquor License Permit Application Class C Electric Park Ballroom, 310 West Conger Street (Renewal) (Expires 1/28/08) (Includes Sunday Sales) Tony's Trattoria, 3251 West 4th Street (Renewal) (Expires 1/31/08) (Includes Sunday Sales) Amigos Mexican Restaurant, 910 West 5th Street (New) (Expires 1/3/08) (Includes Sunday Sales) Ayes: Six. Absent: Greenwood. Motion carried. HEARINGS & BIDS 124719 - Gunderson/Welper that proof of publication of notice of public hearing on propos4ls received for sale and conveyance of property generally located at the southwesterly corner of West 10th Street and. Jefferson Street, as published in the WatIrloo Courier on December 15, 2006, be received and placed on file. Ayes: Six. Absent: Greenwood. Motion carried. January 2, 2007 Hearings & Bids continued 124720 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Page 2 Gunderson/Welper that the hearing be closed. Ayes: Six. Absent: Greenwood. Motion carried. 124721 - Gunderson/Welper to receive, file and instruct City Clerk to open and read bids and refer to City Planner for review: Bidder Earnest Check Bid Amount Iowa Post Frame Bldrs, Waterloo, IA $500.00 $3,000.00 Roger Klingfus, Waterloo, IA $500.0.0 $5,000.00 Ayes: Six. Absent: Greenwood. Motion carried. 124722 - Welper/Gunderson that proof of publication of notice of public hearing on proposals received on sale and conveyance of two metal pole buildings generally located at the corner of East 8th Street and Sycamore Street, as published in the Waterloo Courier on December 15, 2006, be received and placed on file. Ayes: Six. Absent: Greenwood. Motion carried. 124723 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Welper/Gunderson that the hearing be closed. Ayes: Six. Absent: Greenwood. Motion carried. 124724 - Welper/Gunderson to receive, file and instruct City Clerk to open and read bids and refer to City Planner for review: Bidder Earnest Check Bid Amount Jerry Weekly, Waterloo, IA $500.00 $3,610.00 Ayes: Six. Absent: Greenwood. Motion carried. HEARINGS 124725 - Kincaid/Welper that proof of publication of notice of public hearing on ground lease agreement with Planergy Waterloo, LLC for lease of approximately two acre portion of the Lagoon Digester area in conjunction with the Gas Rights Agreement, as published in the Waterloo Courier on December 15, 2006, be received and placed on file. Ayes: Six. Absent: Greenwood. Motion carried. 124726 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Schmitt/Gunderson that the hearing be closed. Ayes: Six. Absent: Greenwood. Motion carried. 124727 - Kincaid/Cole that "Resolution approving said lease agreement", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2007-3. 124728 - Schmitt/Welper that proof of publication of notice of public hearing on reallocation of $30,000.00 unspent proceeds of General Obligation Bonds, Series 2003A to pay costs of constructing Leisure Services Vehicle Storage/Maintenance Building, as published in the Waterloo Courier on December 20, 2006, be received and placed on file. Ayes: Six. Absent: Greenwood. Motion carried. 1 • January 2, 2007 Page 3 Hearings continued 124729 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Schmitt/Kincaid that the hearing be closed. Ayes: Six. Absent: Greenwood. Motion carried. 124730 - Schmitt/Gunderson that "Resolution instituting proceedings to take additional action and approving reallocation of said bonds", be adopted. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2007-4. 124731 - Schmitt/Welper that proof of publication of notice of public hearing on reallocation of $100,000.00 unspent proceeds of General Obligation Bonds, Series 2005A to pay costs of constructing Leisure Services Vehicle Storage/Maintenance Building, as published in the Waterloo Courier on December 20, 2006, be received and placed on file. Ayes: Six. Absent: Greenwood. Motion carried. 124732 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Schmitt/Kincaid that the hearing be closed. Ayes: Six. Absent: Greenwood. Motion carried. 124733 - Schmitt/Gunderson that "Resolution instituting proceedings to take additional action and approving reallocation of said bonds", be adopted. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2007-5. UNFINISHED BUSINESS 124734 - Getty/Gunderson that communication from Leisure Services Director transmitting recommendation of award of contract to Great American Outdoor of Urbandale, Iowa for two John Deere 2500A Greens mowers at a total price of $43,800.00, two John Deere 2653A Utility mowers at a total price of $40,900.00 and one John Deere 2030 Pro Gator Gas at a total price of $14,500.00 in conjunction with Purchase of 2006 Golf Turf Equipment, be received, placed on file and "Resolution approving award of said contract", be adopted. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2007-6. PETITIONS FROM PUBLIC 124735 - Getty/Gunderson that communication from Senior Planner transmitting request of Isle of Capri Blackhawk County, LLC for a minor site plan amendment to the "C -P" Planned Commercial District for the addition of an indoor pool and spa area generally located on the northwest end of their building located at 777 Isle of Capri Boulevard, be received, placed on file and "Resolution approving said minor site plan amendment", be adopted. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2007-7. 124736 - Getty/Gunderson that communication from Senior Planner transmitting request of Isle of Capri Blackhawk County, LLC for a site plan amendment to the "C -P" Planned Commercial District for the addition of a entertainment venue/restaurant/nightclub generally located on the southeast end of their building located at 777 Isle of Capri Boulevard, be received, placed on file and "Resolution setting date of hearing as January 16, 2007, at 5:30 p.m. in the City Hall Council Chambers on the above described request", be adopted and City Clerk instructed to publish notice of same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2007- January 2, 2007 REPORTS 124737 - Gunderson/Welper Page 4 that communication from Chief Financial Officer transmitting City of Waterloo Comprehensive Annual Financial Report for Fiscal Year Ended June 30, 2006, be received and placed on file. Ayes: Six. Absent: Greenwood. Motion carried. Mayor Hurley stated he enjoys and benefits when we are rated or judged by an objective third party outside agencies, and he is particularly proud of his entire staff, every employee of the City of Waterloo and this council. Mayor Hurley noted that over the last four years, the city has made very admirable progress and has been good stewards of the taxpayers' money. Mayor Hurley commented that this year's audit is a single event, and it may not mean a lot in the day-to-day activities, but it means an awful lot when it comes from the third parties, somebody who is paid to look for, and watch for things. Mayor Hurley stated there were times in the city's recent history when we had over four findings, in the not too distant past those findings were in the high teens, and last year we had the findings down to five. Mayor Hurley stated he is especially proud to report this year that those findings are zero. There are a couple of statutory statements on some items that the city has little control over. Just as important, in terms of financial stewardship, is the Executive Summary on the key indicators to the trends in the city's general fund balances. We have unrestricted cash that is 13 percent of our general fund revenues. The state said the city should have at least 5 percent and Moody's Investors says we should have three months or 25 percent of the general fund that is undesignated, unrestricted reserves. Mayor Hurley noted when he and most of the council took office the city had 5, 6 percent and today it is 13 percent of undesignated, unrestricted reserves, and it is the city's intention to keep moving that amount up safely and soundly. The TIF fund realized a decrease in. both cash fund balances but we expected that, that was planned. We have employee benefit funds as part of our property taxes and that cash and fund balance has increased significantly due to primarily lower than expected costs. The one cent local option sales tax for the year end June 30, 2006 showed an increase in cash and fund balance. Mayor Hurley noted he saw a report today for the year to date local option sales tax received and we are lagging behind last year. Road use tax fund is the same way, although it now has a balance of $2.3 million, which gives us a great balance or a great buffer for streets, snow removal, black topping, etc. Cash and fund balance increased in the Housing fund, the capital project funds, the sanitation fund, the wastewater fund, and all the fund balances show significant increases and that wasn't because we just got lucky. It wasn't because of some horrific windfall, but it is because of the men and women who work for the city doing their job as they know how best to do. The assistant department heads, the supervisors, the foremen, the department heads doing what they know how to do so well over the years. We have a CFO staff and Clerk staff who take the lead in making sure that we stay on course, that we do what we are supposed to do, when we do it and how it is supposed to be done, to be accountable for the taxpayers' money. Mayor Hurley stated that where we were at not so long ago to where we are today is a really beautiful thing to see it, to experience, and he is thankful to everyone he mentioned for the fact that he is sitting where he is. DOCUMENTS 124738 Cole/Schmitt that communication from Assistant City Engineer transmitting Change Order No. 7 for a net increase in the amount of $40,446.77 for work performed by Aspro, Inc. & Subsidiaries of Waterloo, Iowa in conjunction with F.Y. 2006 Street Reconstruction Program, Contract No. 705, be received, placed on file and approved and Mayor authorized to execute same. Ayes: Six. Absent: Greenwood. Motion carried. 124739 - Cole/Schmitt that communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Aspro, Inc. & Subsidiaries of Waterloo, Iowa at a total cost of $3,113,370.71 in conjunction with F.Y. 2006 Street Reconstruction Program, Contract No. 705, be received, placed on file and "Resolution approving said documents", be adopted and two-year Maintenance Bond be received and placed on file. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2007-9. January 2, 2007 Page 5 Documents continued 124740 - Cole/Schmitt that communication from Leisure Services Director transmitting Contracts, Bonds and Certificates of Insurance in the amount of $122,800.00 with Modern Builders, Inc. of Janesville, Iowa in conjunction with 2006 Riverfront Stadium Grandstand Roof Replacement, be received, placed on file and "Resolution approving said documents", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2007-10. 124741 Cole/Schmitt that communication from Leisure Services Director transmitting Contracts, Bonds and Certificates Insurance in the amount of $262,903.00 with Michael Huff Construction, Inc. of Waterloo, Iowa in conjunction with 2006 Storage Building - 1101 Campbell, be received, placed on file and "Resolution approving said documents", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2007-11. 124742 - Cole/Schmitt that communication from Associate Engineer transmitting Contracts, Bonds and Certificates of Insurance in the amount of $325,763.93 with Peterson Contractors, Inc. of Reinbeck, Iowa in conjunction with F.Y. 2007 Midport Boulevard Extension, Contract No. 717, be received, placed on file and "Resolution approving said documents", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2007-12. 124743 - Schmitt/Cole that communication from Senior Planner transmitting request of Glenda Lentz for tax exemptions on improvements totaling $50,607.00 for 1736 Williston Avenue located in the Consolidated Urban Revitalization Area, together with recommendation of approval, be received, placed on file and "Resolution approving said request", be adopted and City Clerk instructed to notify Black Hawk County Assessor of same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2007-13. 124744 Schmitt/Cole that communication from Senior Planner transmitting request of Roxanne Palmer for tax exemptions on improvements totaling $29,701.00 for 612 Upton Avenue located in the Consolidated Urban Revitalization Area, together with recommendation of approval, be received, placed on file and "Resolution approving said request", be adopted and City Clerk instructed to notify Black Hawk County Assessor of same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2007-14. 124745 - Schmitt/Cole that communication from Senior Planner transmitting request of D&T Carwash for tax exemptions on improvements totaling $233,000.00 for 2180 Logan Avenue located in the Consolidated Urban Revitalization Area, together with recommendation of approval, be received, placed on file and "Resolution approving said request", be adopted and City Clerk instructed to notify Black Hawk County Assessor of same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2007-15. Mayor Hurley noted that is another $313,000.00 plus investment in our Consolidation Area. January 2, 2007 Page 6 Documents continued 124746 - Schmitt/Cole that communication from Community Development Director transmitting application with the Environmental Protection Agency for lead grant in the amount of $100,000.00, with no required local match, be received, placed on file and "Resolution approving said grant application", be adopted and Mayor authorized to execute same. Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No: 2007-16. RESOLUTIONS TO BE ADOPTED 124747 - Welper/Gunderson that communication from Contracts and Grants Coordinator transmitting request to forgive demolition assessment of $250.00 for 516 Rhey Street, be received, placed on file and "Resolution forgiving said demolition assessment", be adopted. Prior to a vote on the above motion, the following comments were heard, Don Temeyer, Community Planning & Development Director, stated when the city takes ownership of property we have to take action so we can get clear title. Mayor Hurley stated he heard the city used CDBG funds for renovations at Ms. Mosley's dwelling. She satisfied the income guidelines and the costs of the demolition were absorbed as a grant. Ms. Mosley received a special assessment bill and requested to have the assessment waived. Getty/Gunderson that this item be tabled for one week for further information. Ayes: Six. Absent: Greenwood. Motion carried. ADJOURNMENT 124748 - Schmitt/Gunderson that the Council adjourn at 6:05 p.m. Ayes: Six. Absent: Greenwood. Motion carried. G J Nancy ckert, CMC City Clerk