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HomeMy WebLinkAboutWaterloo Pulbic Library-3/12/2012WATERLOO PUBLIC LIBRARY—Board of Trustees—March 12, 2012 Submitted by Kim Chapman Members present: Members absent: Others present: Alex Crouse, Sue Smith, Karol Erdmann, Troyce Vich Jan Hahn Mike Dargan, Sheryl McGovern, Nick Rossman, Lori Petersen, Teresa Dahlgren, Kim Chapman The regular meeting of the Waterloo Public Library Board of Trustees was called to order by President Sue Smith at 12:02 p.m. Moved by Crouse, seconded by Vich, to approve the agenda as presented. Motion carried. Moved by Erdmann, seconded by Crouse, to approve the February 13, 2012, regular meeting minutes as presented. Motion carried. The financial sheets and bills were reviewed. Sheryl reported the selectors are working on spending materials' money to meet accreditation standards. Floor mats at the front door, serviced by Aramark, are being discontinued. The new carpet has been installed, which, if vacuumed nightly, will be as effective as the mats. Placing mats on the new carpet will discolor it, according to the technicians who installed it. Moved by Vich, seconded by Crouse to pay February bills. Motion carried. The February statistics were reviewed, noting usage is down about 1% from the same period last year. Director's Report • Content Control—in regards to internet filtering, it is not used at WPL; however, Sheryl reports a group of patrons at CFPL are asking for filtering on youth computers in that library after an incident where what was considered pornographic materials by a mother was seen on a youth computer screen. From a practical point, software filters still do not exclude everything that is "bad" or "good," and actually can exclude sites, such as the library's on-line catalog, that would not be considered "bad." The American Library Association attorneys recommend having good policies, enforcing them and addressing issues as they arise. • Building Update—the City's Building/Maintenance Department has a budget for WPL's parking lot and may remove the courtyard area for additional parking. Sheryl will ask if a drive -up book drop can be incorporated into the plans. More outside lighting is being planned, as are additional security cameras, inside and outside of the building. Demco reps are expected to arrive at the end of March to film the RFID conversion process and how it worked for us, Sheryl reports new neighbors may move into some of the third floor offices that were formerly rented to the Regional Library. There are City departments at the old east side library who may be moved from that building and into ours; if so, the offices would be remodeled. • Budget Update—FY13 budget sheets are included in the packet. Contract raises for FY13 will be 1.9%, and non -bargaining raises are not known yet. None of the personnel costs, except those provided by us to the City, are included on the sheets, but will be released later. The rest of the general fund budget is decreased by $15,000 from FY12, which includes a $5,000 reduction in line item 1376 and a $10,000 decrease in line item 1319. However, the Board can determine what line items those cuts will actually affect. Among other office equipment maintenance contracts, line item 1376 includes maintenance for the RFID maintenance contract that was paid this year with the project grant money. Line item 1319 pays the security personnel contract, which expires July 1, 2012. It is agreed the security contract will be rebid for FY13. • Long Range Plan Overview—the process for this plan was started several years ago. Three primary roles were defined, and activities will now be identified to fulfill those roles. The plan will be brought to next month's meeting for a vote. • Shared Director Evaluation Committee—the CFPL Board of Trustees will be responsible for the shared director evaluation process with Lynn Blair-Broeker as chair. Erdmann and Crouse have agreed to sit on the committee. • Miscellaneous—Sheryl has been asked to speak to "select" inmates at the Black Hawk County Jail later this week. Her presentation will include ways WPL can help these inmates when they are released. Sheryl will also weed their library collection, which has been in place for several years with help from former WPL librarian Jane Martin. Jan Hahn has suggested the meeting time be changed as he has another commitment at the same time. There was a doodle poll previously regarding this same issue, but no other times seemed to work any better for the entire group. Sue's and Troyce's terms expire at the end of June 2012, and both have elected not to reapply, so maybe it's not a good time to change the meeting date with new members coming on. Sheryl will create another doodle poll. Informational Reports from Staff • Lori Petersen, Technical Services—Tech Services continues ordering heavily. Two thousand seventy new titles were added last month. • Teresa Dahlgren, CWA—nothing to add. • Nick Rossman, Circulation—programs are planned for teens during Spring Break, including information from tattoo artists on Tuesday, jewelry -making on Wednesday, and video gaming on Thursday. There will be a sock hop event for grades K -S Wednesday morning. Plans are being made to replace the Welcome Desk with a stand-up station. There will also be an option to sit at it. • Mike Dargan, Tech Systems & Reference—Mike will be attending the two-day Lib Tech conference at McAllistar College in the twin cities this week. He is testing some refurbished computer equipment, as the supply of computer equipment from the City seems to be drying up. Thirteen Dell netbooks are on order through the grant written by Kelly. At the end of the six-month project, the netbooks will become available for circulation within the building. Mike is meeting with Jeff Siebel, Building Maintenance, tomorrow regarding an RFP for security cameras and lighting. Mike says staff diligence is the most important in security issues and feels the staff is doing a good job of working together on it. The ICN cart and equipment will be moved from meeting room C to the small conference room, which will free up more meeting room space. • Kim Chapman, Business Office—genealogy events and programs will be offered in April, beginning April 2, when the 1940 census is released; census data is released 72 years after information is collected. Referred for Board Action • Approval of FY13 Budget—Moved by Erdmann, seconded by Vich to approve the FY13 budget. Motion carried. • Summer Library Program: Fine forgiveness passes, and extended Express check-out—Sheryl reported Kelly Stern proposes that those children who sign up to participate in the summer library program be given forgiveness for library fines, to include fines for overdue material, not fines for lost materials. Becky Miller proposes a pass for fine forgiveness be awarded as prizes in the adult VIP program, along with a prize for an extended Express check-out, which is currently one week. Moved by Vich, and seconded by Erdmann to accept this proposal. Motion carried. Unfinished Business • L/M did not meet in February. FOL Liaison • Troyce reported The Book ReView was cleaned out and restocked with fresh items. VHS tapes will no longer be accepted to sell at The Book ReView. Over $2,000 was made at the one -day sale in February. The next meeting is April 9, 2012. Moved by Vich, seconded by Crouch to adjourn. Motion carried. The meeting adjourned at 12:54 p.m.