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HomeMy WebLinkAboutBlack Hawk Waste DisposalBack Hawk Waste Disposal Company, Inc. P.O. Box 2592 (50704) 811 Dearborn Ave. Amelro,Iowa 5073 SEALED OML Fog Iteocuwk?gbassitua FAutxri Black -- Hawk Waste Disposal 811 Dearborn Ave. PO Box 2592 (50704) Waterloo, IA 50703 ( Black Hawk Waste Disposal Co., Inc. Phone: 319.232.4150 Fax: 319.232.1086 Sales@BlackHawkWaste.co Proposal to Provide a Recycling Processing Facility Black Hawk Waste Disposal would like to thank you for the opportunity to discuss your waste and recycling needs. We are the largest hauler in the area serving this community since 1978. We pride our company on providing the best possible service while offering a vast variety of services. With that in mind, we would like to quote the following: SINGLE STREAM RECYCLING REBATES AND CHARGES • MATERIALS ACCEPTED o Tin & Bi -Metal Cans o Cardboard / Chipboard o Newspaper o Magazines o Plastics (#1 thru #7) o Office Paper (white and colored) o Glass Containers DESCRIPTION OF SERVICE COST Single Stream Recycling (Tin, Newspaper, Magazines, Plastics, Sorting/Disposal Fee: $55.00/ton Paper, and Glass) Rebate: $15.00/ton (minus contamination percentage) Cardboard Payback: Chicago High Side Yellow Market Value minus $70/ton for processing/pickup STORAGE & TRANSFER OF BROKEN CARTS DESCRIPTION OF SERVICE COST Van or Walking Floor Trailer for Storage/disassembly and Rental: $100.00/month Recycling of broken containers Hauling: FREE Disposal Charge: FREE Rebate for Carts if Market Value is higher than Cost In Find us on: facebook,.. Find updates at www.BlackHawkWaste.com or www.Facebook.com/BlackHawkWasteDisposal C Black ` 'Hawk Waste Disposal 811 Dearborn Ave. PO Box 2592 (50704) Waterloo, IA 50703 Phone: 319.232.4150 Fax: 319.232.1086 Sales@BlackHawkWaste.co Black Hawk Waste Disposal Co., Inc. TERM OF THE AGREEMENT The term of the agreement we are asking for would be 5 years. The first 2 years of the agreement, the rates would be fixed (except landfill fees on direct pulls which will be the rate the landfill charges). The remaining 3 years of the agreement would be subject to 3% annual increases. Sincerely, Blane Benham General Manager In Find us on: facebook® Find updates at www.BlackHawkWaste.com or www.Facebook.com/BlackHawkWasteDisposal CITY OF WATERLOO, IOWA REQUEST FOR PROPOSALS TO PROVIDE A RECYCLING PROCESSING FACILITY TO SUPPORT THE CITY OF WATERLOO'S CURBSIDE RECYCLING PROGRAM The City of Waterloo, Iowa is seeking proposals for providing equipment, site service, and collection/delivery, of materials from neighborhood drop-offs, and the processing and ultimate marketing and disposal of materials thereby generated. I. SUBMITTING AND OPENING PROPOSALS: A. All proposals must be received in a sealed envelope in the City Clerk's office (time and date stamped) by Thursday, August 17th, 2017, at 1:00 p.m. Central Time (our clock) in order to be considered. The City Clerk's office is located at 715 Mulberry St., Waterloo, Iowa, 50703. Proposals sent electronically or via facsimile will not be accepted. The mailing container or envelope shall be plainly marked on the outside with the notation "SEALED PROPOSAL FOR RECYCLING PROCESSING FACILITY", and the name of the company submitting the proposal. B. The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other means of delivery employed by the Proposer. Similarly, the City is not responsible for, and will not open, any proposal responses that are received no later than the date and time stated above. Late proposals will be retained in the RFP file, unopened. No responsibility will be attached to any person for premature opening of a proposal not properly identified. C. Proposals will be opened on Thursday, August 17th, 2017at 1:00 p.m. Central Time in the City Clerk's office at City Hall, 715 Mulberry St, Waterloo. The main purpose of this opening is to reveal the name(s) or the Proposer(s), not to serve as the forum for determining the awarded proposal(s). II. SCOPE OF SERVICES: Introduction A. This contract is to provide for the equipment, site signage, site maintenance, site collection, and delivery of materials to the Contractors processing facility that will process the collected materials listed in this Scope of Service. B. It is not the intent of this Scope of Services to specify methods, means and /or materials to be supplied by the Contractor in the aforementioned process; but rather, a general Scope of Services and minimum level of 1 CITY OF WATERLOO, IOWA REQUEST FOR PROPOSALS TO PROVIDE A RECYCLING PROCESSING FACILITY TO SUPPORT THE CITY OF WATERLOO'S CURBSIDE RECYCLING PROGRAM service to be offered by the Contractor. Any service established by means, methods, or materials supplied by the Contractor in the original contract or addendum shall not be changed without the specific written approval of the City. This is to assure continuity of service level and type. C. The materials collected and delivered to the transfer/processing facility as listed in this Scope of Services shall not be disposed of by land filling without the specific approval of the City. This implies that the Contractor will sort/process these materials to render the marketable status of the commodity. The removal of some contaminants and/or improper materials is expected. The cull materials, if process sorting is done locally in the metro -area, shall be tracked, reported monthly, and properly land filled at the Black Hawk County Landfill as per this agreement. The City agrees to coordinate any public education/relations efforts to minimize this problem; however, absolute product quality of the material delivered by the City cannot be assured, nor expected. III. PROCESSING/TRANSFER FACILITY A. The processing/transfer facility shall be designated in the Contract and shall remain fixed for the duration of the Contract unless a different site is agreed by the City. B. If a "local" facility acts as both, transfer and processing site, or, if simply the "local" site is the transfer site, all such facilities are to be properly permitted in accordance with Iowa Department of Natural Resources. It shall be the responsibility of the contractor to obtain and maintain all other operational permits and approvals required by local governmental agencies, and shall be obtained prior to commencement of activities relevant to this agreement. C. The Contractor shall develop and maintain a billing and accounting system that will provide for an itemized and summarized statement of services provided by the Contractor that will include the itemized total amounts of materials processed on a monthly basis. D. In the event that the processing/transfer facility has to be shut down for maintenance or repair for any period of time, the Contractor must provide a viable option for the City to process curbside recycling. E. Single stream recyclable materials that will be accepted at this processing/transfer site shall include at least the following: 2 CITY OF WATERLOO, IOWA REQUEST FOR PROPOSALS TO PROVIDE RECYCLING PROCESSING FACILITY TO SUPPORT THE CITY OF WATERLOO'S CURBSIDE RECYCLING PROGRAM 1. Tin and Bi -metal cans 2. Cardboard (occ)/chipboard 3. Newspaper 4. Magazines 5. Grades 1 through 7 plastic containers 6. Office paper, white and colored 7. Glass containers IV. COMPENSATION A. A monthly statement and report of all materials processed shall be submitted on/or before the 15th of the following month. Payments by the City shall be made within thirty (30) days of receiving said statement and report. The City shall set all fees that are to be charged to residential users should they ever be required. B. The contractor will notify the Director of Public Works, in writing, of any rate change (30) days in advanced of the effective date of change. V. MISCELLANEOUS PROVISIONS A. The agent for the Contractor shall be: 1210,4.1_ 132.4.1nc,w Correspondence to the Contractor shall be mailed or delivered to: S-11 bearbar,n Ave- (Po en( as9a.) " WAAt Hawk wade AVosr.1 LA0A.e.r1oct TA Sa1b3 (5)104} B. The Contractor will provide a 24-hour recycling "I-Iot Line" that will be available to all citizens describing the recycling opportunities made available under this contract. C. Contractor agrees to comply with and obey all ordinances of City, and agrees to assume all liability for any and all claims and/or causes of action at law or equity or otherwise which may arise from this Agreement. Contractor further agrees to release City, including its employees and agents, from any and all claims and/or causes of action, which may arise from this Agreement. Contractor has been informed of the ramifications involved with this Agreement, and knowing and acknowledging them. Contractor voluntarily agrees to assume and accept these ramifications. 3 D. CITY OF WATERLOO, IOWA REQUEST FOR PROPOSALS TO PROVIDE A RECYCLING PROCESSING FACILITY TO SUPPORT THE CITY OF WATERLOO'S CURBSIDE RECYCLING PROGRAM To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City, it's consultants, agents, and/or employees from and against all claims, damages, losses and expenses, including but not limited to, attorney fees whether incurred prior to or during litigation, administrative hearings, arbitration, or bankruptcy proceedings, including trial and appellate levels, which may in any way arise out of or result from this Agreement, provided that any such claim, damage, loss, or expense is caused in whole or in part by any negligent act or omission or other fault of Contractor or anyone directly or indirectly employed by Contractor or anyone for whose acts Contractor may be liable, regardless of whether or not it was caused in part by a party indemnified hereunder. E. The Contractor shall maintain a local telephone listing for their office in the Waterloo telephone book. The Contractor shall maintain at their local office an attendant to answer phone calls during all hours of operation. The attendant shall review all calls and complaints from customer in a courteous and polite manner. F. The City's agent shall be the Director of Public Works or designee. All notices and correspondence by the Contractor shall be directed to him/her through this office at: 625 Glenwood Street, Waterloo, Iowa, 50703. VI. INSURANCE A. Contractor shall at all times during this contract maintain full force and effected Employer's Liability, Worker's Compensation, Public Liability, and Property Damage Insurance, including contractual liability coverage for the indemnity and hold harmless the provision of the contract. All insurance shall be by insurer acceptable to the City and for policy limits acceptable to the City. The City of Waterloo shall be specifically named as an additional insured on all insurance. Before commencement of work hereunder, Contractor agrees to furnish the City certificates of insurance or other evidence satisfactory to the City to the effect that such insurance has been procured and is current. B. Contractor shall be required to submit to the City, at least 90 days prior to the expiration date of any such bond, either a statement from its surety that they intend to replace or renew the bond, or a replacement bond in the same amount, said replacement bond to take effect on or before the expiration date of the prior bond. Should the Contractor fail to provide the statement required or replace an expiring bond at least 90 days prior to the expiration date; the City shall have the right, in addition to any other lawful remedy, to terminate the contract with the Contractor and re -bid the contract. 4 C. CITY OF WATERLOO, IOWA REQUEST FOR PROPOSALS TO PROVIDE A RECYCLING PROCESSING FACILITY TO SUPPORT THE CITY OF WATERLOO'S CURBSIDE RECYCLING PROGRAM The surety on all initial, renewal, and replacement Performance, Payment and Guarantee Bonds (1) shall be a duly authorized surety company, licensed to do business in the State of Iowa, (2) must have and maintain a permanent agent or representative in the City of Waterloo, Iowa, and (3) must have an AM Best Company rating of "A" and must be on the Federal Treasury list of approved bonding companies, and/or must be satisfactory to the City. VII. PRESS AND PUBLICITY The city of Waterloo shall be responsible for all press and publicity related to recycling within the City of Waterloo. Any and all efforts made by the Contractor that will affect the operation under this contract shall be reviewed by the City prior to initiation. This City shall not unreasonably restrict the normal business advertising of the Contractor. VIII. TERM The term of this contract shall be 5 years, commencing , 20 through , and 20 . The City and the Contractor may mutually extend this contract for an additional two (2) years. IX. AWARD OF CONTRACT Final selection of a Contractor will be selected from the responsive and responsible firm or firms whom proposal, conforming to the documents, is most advantageous to the City of Waterloo; price and other factors considered. The intention is to award the contract within a reasonable time, not exceeding thirty (30) days. 5 CITY OF WATERLOO, IOWA REQUEST FOR PROPOSALS TO PROVIDE A RECYCLING PROCESSING FACILITY TO SUPPORT THE CITY OF WATERLOO'S CURBSIDE RECYCLING PROGRAM 31a�k Nr wk tA)ask Contractor By: ' B\owe. Title: G.4,Aa.roA City of Waterloo, Iowa Mayor Approved by the City Council of Waterloo, Iowa, on , 2017 ATTEST: , City Clerk, Waterloo, Iowa 6