HomeMy WebLinkAboutBlack Hawk Waste DisposalBlack Hawk Waste Disposal Company, Inc.
P.O. Box 2592 (50704)
811 Dearborn Ave.
Waterloo, Iowa 50703
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Waste Disposal
811 Dearborn Ave.
PO Box 2592 (50704)
Waterloo, IA 50703
( Black Hawk Waste Disposal Co., Inc.
Phone: 319.232.4150
Fax: 319.232.1086
Sales@BlackHawkWaste.co
Proposal to Provide Solid Waste & Recycling Containers
Black Hawk Waste Disposal would like to thank you for the opportunity to discuss your waste and recycling needs.
We are the largest hauler in the area serving this community since 1978. We pride our company on providing the best
possible service while offering a vast variety of services. With that in mind, we would like to quote the following:
RECYCLING & RESIDENTIAL DROP-OFF SITES
® LOCATIONS
o B & B East Gas Station (Bishop Ave)
o Carpetland (F(ammang Dr)
o City Gas Pumps (W. 11th St)
o Fire Station (E. 3rd St)
o We would be looking to increase the number of sites and community interaction with the approval of
the City, Contractor and desired location's owner.
DESCRIPTION OF SERVICE
38yd Single Stream Enclosed Containers for Tin, Newspaper,
Magazines, Plastics, Paper, and Glass (no sorting required for
residents
8yd Containers for Cardboard
COST
Hauling: $50.00 per container
Sorting/Disposal Fee: $55,00/ton
Rebate: $15.00/ton (minus contamination
percentage)
Monthly Fee: FREE
Payback: Chicago High Side Yellow
Market Value minus $70/ton for
processing/pickup
*Black Hawk Waste Disposal will maintain and service these locations 6 days/week. We will also make sure there are
enough containers and capacity to maintain a clean, efficient drop-off site that can handle 48 hours of traffic during the
Sunday non -service day.
CITY SPONSORED CLEAN-UPS
• EVENTS
o Annual City -Wide Clean -Up (One Saturday in the Fall)
o Natural Disaster Relief Efforts
o Neighborhood Clean -Ups (specified Saturdays April 1St — September 30th)
o Code Enforcement Clean -Ups
o Scrap Metal generated from the above listed events
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Black Hawk
Waste Disposal
811 Dearborn Ave.
PO Box 2592 (50704)
Waterloo, IA 50703
( Black Hawk Waste Disposal Co., Inc.
DESCRIPTION OF SERVICE
30yd Open Tops Roll -Off Containers
Phone: 319.232.4150
Fax: 319.232.1086
Sales@BlackHawkWaste.co
Code Enforcement Clean Ups Requiring Curbside Pick Ups a
Rear Load to Service
COST
Hauling: $100.00 per pull
Disposal Fee: Applicable Landfill Charges
currently $38.25/ton for General Trash
Hauling: $100.00 Flat Fee
Disposal is included in Hauling Charge
STORAGE & TRANSFER OF BROKEN CARTS
DESCRIPTION OF SERVICE COST
Van or Walking Floor Trailer for Storage/disassembly and Rental: $100.00/month
Recycling of broken containers Hauling: FREE
Disposal Charge: FREE
No Payback for Recycled Goods
All culled contamination will be removed and disposed of at the Black Hawk County Landfill. Monthly reports for
recycling and contamination shall be recorded and reported to the City.
TERM OF THE AGREEMENT
The term of the agreement we are asking for would be 5 years. The first 2 years of the agreement, the rates would be
fixed (except landfill fees on direct pulls which will be the rate the landfill charges). The remaining 3 years of the
agreement would be subject to 3% annual increases.
Sincerely,
Blane Benham
General Manager
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CITY OF WATERLOO, IOWA
REQUEST FOR PROPOSALS TO PROVIDE SOLID
WASTE AND RECYCLING CONTAINERS TO
SUPPORT THE CITY OF WATERLOO'S RECYCLING
AND VARIOUS CLEAN UP PROGRAMS
The City of Waterloo, Iowa is seeking proposals for providing equipment, site service,
and collection/delivery, of materials from neighborhood recycling drop-offs, and the
processing and ultimate marketing and disposal of materials thereby generated. Further
services will include providing solid waste containers and disposal of refuse for a variety
of different events lead by the City of Waterloo.
I. SUBMITTING AND OPENING PROPOSALS:
A. All proposals must be received in a sealed envelope in the City's Clerk's
office (time and date stamped) by Thursday, Aug 17th, 2017, at 1:00 p.m.
Central Time (our clock) in order to be considered. The City Clerk's office
is located at 715 Mulberry St., Waterloo, Iowa, 50703. Proposals sent
electronically or via facsimile will not be accepted. The mailing container
or envelope shall be plainly marked on the outside with the notation
"SEALED FRP FOR SANITATION RECYCLING AND CONTAINER
SERVICES", and the name of the company submitting the proposal.
B. The City is not responsible for delays occasioned by the U.S. Postal
Service, the internal mail delivery system of the City, or any other means
of delivery employed by the Proposer. Similarly, the City is not
responsible for, and will not open, any proposal response that are received
later that the date and time stated above. Late proposals will be retained in
the RFP file, unopened. No responsibility will be attached to any person
for premature opening of a proposal not properly identified.
C. Proposals will be opened on Thursday, August 17th , 2017 at 1:00 p.m.
Central Time in the City Clerk's office at City Hall, 715 Mulberry St,
Waterloo. The main purpose of this opening is to reveal the name(s) or the
Proposer(s), not to serve as the forum for determining the awarded
proposal(s).
II. SCOPE OF SERVICES:
Introduction
A. This contract is to provide for the equipment, site signage, site
maintenance, site collection, and delivery of materials to the Contractors
processing facility that will process the collected materials listed in this
Scope of Service.
B. It is not the intent of this Scope of Services to specify methods, means and
/or materials to be supplied by the Contractor in the aforementioned
process; but rather, a general Scope of Services and minimum level of
1
CITY OF WATERLOO, IOWA
REQUEST FOR PROPOSALS TO PROVIDE SOLID
WASTE AND RECYCLING CONTAINERS TO
SUPPORT THE CITY OF WATERLOO'S RECYCLING
AND VARIOUS CLEAN UP PROGRAMS
service to be offered by the Contractor. Any service established by means,
methods, or materials supplied by the Contractor in the original contract or
addendum shall not be changed without the specific written approval of
the City. This is to assure continuity of service level and type.
C. The recyclable materials collected and delivered to the transfer/processing
facility as listed in this Scope of Services shall not be disposed of by land
filling without the specific approval of the City. This implies that the
Contractor will sort/process these materials to render the marketable status
of the commodity. The removal of some contaminants and/or improper
materials is expected. The cull materials, if process sorting is done locally
in the metro -area, shall be tracked, reported monthly, and properly land
filled at the Black Hawk County Landfill as per this agreement. The City
agrees to coordinate any public education/relations efforts to minimize this
problem; however, absolute product quality of the material delivered by
the City cannot be assured, nor expected.
III. SATALITE RECYCLING DROP -SITES
A. Materials accepted at the recycle sites include the following.
1. Tin and Bi -metal cans
2. Cardboard (occ)/chipboard
3. Newspaper
4. Magazines
5. Grades 1 through 7 plastic containers
6. Office paper, white and colored
7. Glass containers
B. Recycling Drop -Off Sites:
B & B East Gas Station (Bishop Ave.)
Carpetland (Flammang Dr.)
W. I1°i Street (city's gas pumps)
Fire Station (main station on E. 3`d Street)
2
CITY OF WATERLOO, IOWA
REQUEST FOR PROPOSALS TO PROVIDE SOLID
WASTE AND RECYCLING CONTAINERS TO
SUPPORT THE CITY OF WATERLOO'S RECYCLING
AND VARIOUS CLEAN UP PROGRAMS
C. Contractor shall make arrangements with owner/agent/proprietor of these
sites to install required equipment and continue operations at the locations.
Additional locations or alternate sites may be established by Contractor
after review and approval by the City.
D. The Contractor shall develop and maintain a billing and accounting system
that will provide for an itemized and summarized statement of services
provided by the Contractor that will include the itemized total amounts of
materials processed on a monthly basis.
E. Contractor will provide site maintenance insuring that all garbage or litter
generated from the recycle containers are collected and properly disposed
of. It is imperative that these sites are kept in constant state of cleanliness.
IV. CITY SPONSORED CLEAN-UPS
A. The Contractor must be able to supply 30 yard solid waste containers for
use during the following events:
1. Annual City wide clean-up which takes place on a Saturday in
the fall
2. Natural disaster relief
3. Neighborhood clean-ups that take place on Saturday's April -
September
4. Code Enforcement clean-ups
5. Scrap metal generated from all of the above listed clean-ups
V. PROVIDE EQUIPMENT TO STORE AND TRANFER BROKEN GARBAGE
CARTS
A. The contractor shall provide a means to disassemble, store, and recycle the
City of waterloo's broken garbage carts.
VI. COMPENSATION
A. A monthly statement and report of all materials processed or landfilled
shall be submitted on/or before the 15th of the following month. Payments
by the City shall be made within thirty (30) days of receiving said
statement and report. The City shall set all fees that are to be charged to
residential users should they ever be required.
B. The contractor will notify the Director of Public Works, in writing, of any
rate change (30) days in advanced of the effective date of change.
3
CITY OF WATERLOO, IOWA
REQUEST FOR PROPOSALS TO PROVIDE SOLID
WASTE AND RECYCLING CONTAINERS TO
SUPPORT THE CITY OF WATERLOO'S RECYCLING
AND VARIOUS CLEAN UP PROGRAMS
VII. MISCELLANEOUS PROVISIONS
A. The agent for the Contractor shall be: 'Be.,nk&avx
Correspondence to the Contractor shall be mailed or delivered to:
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biN fo S&(
Wa etrloos SA SD103 (55104)
B. The Contractor will provide a 24-hour recycling "Hot Line" that will be
available to all citizens describing the recycling opportunities made
available under this contract.
C. Contractor agrees to comply with and obey all ordinances of City, and
agrees to assume all liability for any and all claims and/or causes of action
at law or equity or otherwise which may arise from this Agreement.
Contractor further agrees to release City, including its employees and
agents, from any and all claims and//or causes of action, which may arise
from this Agreement. Contractor has been informed of the ramifications
involved with this Agreement, and knowing and acknowledging them..
Contractor voluntarily agrees to assume and accept these ramifications.
D. To the fullest extent permitted by law, Contractor shall indemnify and
hold harmless City, it's consultants, agents, and/or employees from and
against all claims, damages, losses and expenses, including but not limited
to, attorney fees whether incurred prior to or during litigation,
administrative hearings, arbitration, or bankruptcy proceedings, including
trial and appellate levels, which may in any way arise out of or result from
this Agreement, provided that any such claim, damage, loss, or expense is
caused in whole or in part by any negligent act or omission or other fault
of Contractor or anyone directly or indirectly employed by Contractor or
anyone for whose acts Contractor may be liable, regardless of whether or
not it was caused in part by a party indemnified hereunder.
E. The Contractor shall maintain a local telephone listing for their office in
the Waterloo telephone book. The Contractor shall maintain at their local
office an attendant to answer phone calls during all hours of operation.
The attendant shall review all calls and complaints from customer in a
courteous and polite manner.
F. The City's agent shall be the Director of Public Works or designee. All
notices and correspondence by the Contractor shall be directed to him/her
through this office at: 625 Glenwood Street, Waterloo, Iowa, 50703.
4
CITY OF WATERLOO, IOWA
REQUEST FOR PROPOSALS TO PROVIDE SOLID
WASTE AND RECYCLING CONTAINERS TO
SUPPORT THE CITY OF WATERLOO'S RECYCLING
AND VARIOUS CLEAN UP PROGRAMS
VIII. INSURANCE
A. Contractor shall at all times during this contract maintain full force and
effected Employer's Liability, Worker's Compensation, Public Liability,
and Property Damage Insurance, including contractual liability coverage
for the indemnity and hold harmless the provision of the contract. All
insurance shall be by insurer acceptable to the City and for policy limits
acceptable to the City. The City of Waterloo shall be specifically named
as an additional insured on all insurance. Before commencement of work
hereunder, Contractor agrees to furnish the City certificates of insurance
or other evidence satisfactory to the City to the effect that such insurance
has been procured and is current.
B. Contractor shall be required to submit to the City, at least 90 days prior to
the expiration date of any such bond, either a statement from its surety that
they intend to replace or renew the bond, or a replacement bond in the
same amount, said replacement bond to take effect on or before the
expiration date of the prior bond. Should the Contractor, fail to provide the
statement required or replace an expiring bond at least 90 days prior to the
expiration date; the City shall have the right, in addition to any other
lawful remedy, to terminate the contract with the Contractor and re -bid the
contract.
C. The surety on all initial, renewal, and replacement Performance, Payment
and Guarantee Bonds (1) shall be a duly authorized surety company,
licensed to do business in the State of Iowa, (2) must have and maintain a
permanent agent or representative in the City of Waterloo, Iowa, and (3)
must have an AM Best Company rating of "A" and must be on the Federal
Treasury list of approved bonding companies, and/or must be satisfactory
to the City.
IX. PRESS AND PUBLICITY
X. TERM
The city of Waterloo shall be responsible for all press and publicity related
to recycling within the City of Waterloo. Any and all efforts made by the
Contractor that will affect the operation under this contract shall be
reviewed by the City prior to initiation. This City shall not unreasonably
restrict the normal business advertising of the Contractor.
The term of this contract shall be
5 years, commencing
, 20 through , and 20 . The City
5
CITY OF WATERLOO, IOWA
REQUEST FOR PROPOSALS TO PROVIDE SOLID
WASTE AND RECYCLING CONTAINERS TO
SUPPORT THE CITY OF WATERLOO'S RECYCLING
AND VARIOUS CLEAN UP PROGRAMS •
and the Contractor may mutually extend this contract for an additional two
(2) years.
XL AWARD OF CONTRACT
Final selection of a Contractor will be selected from the responsive and
responsible firm or firms whom the responsive and responsible firm or
firms whom Proposal, conforming to the documents, is most advantageous
to the City of Waterloo; price and other factors considered. The intention
is to award the contract within a reasonable time, not exceeding thirty (30)
days.
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Contractor
BY: ik,N2 *-6e,tiNavv\
Title: 6,2_,A9.„rt...k
City of Waterloo, Iowa
Mayor
Approved by the City Council of Waterloo, Iowa, on , 2017
ATTEST: , City Clerk, Waterloo, Iowa
6