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Home My WebLink AboutCouncil Packet-1/23/2012Amended Council Agenda Items Council Meeting Monday, January 23, 2012 Delete item from the agenda (moving to Monday, January 30, 2012 Council agenda) 22. Sewer Regulation Ordinance Change Motion to receive, file, consider and pass for the first time an Ordinance amending the Waterloo City Code, specifically Ordinance No. 4261, by adding to 8 -3A -2A3 Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Larry N. Smith, Waste Management Services Superintendent (cOf USek 2,13NO THE CITY COUNCIL OF THE CITY OF WATERLOO, tA# �� '3g01.1) IOWA, REGULAR SESSION TO BE HELD AT THE Q t 506 (11)i CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JANUARY 23, 2012 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". - 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Steve Schmitt, Council Member at Large. January 23, 2012 Page 2 Agenda, as proposed or amended. Minutes of January 9, 2012, Regular Session, as proposed. Certificate of Neighborhood Recognition presented to Cedar Knoll Neighborhood Association. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Request of Waterloo Auto Parts, Inc. for a variance to the Noise Ordinance on June 9-10, 2012 from 5:00 p.m. to 1:00 a.m. in conjunction with Iowa Automotive Recyclers Summer Outing event to be held at 1501 Grandview Avenue with Grandview Avenue street closure from Clark Street north to the end of Grandview Avenue, including the presence of a live band, together with recommendation of approval of Director of Safety Services. b. Motion to approve the following: 1. Mayor Clark's recommendation of the following appointment: Appointee Board/ Commission Expiration Date New or Re - Appointment Carol Dietz Plumbing Board of Licensing, Examiners & Appeals January 24, 2015 New Appointment Angela Weekley Waterloo Convention & Visitors Bureau June 30, 2014 New Appointment Tavis M. Hall Waterloo Convention & Visitors Bureau June 30 2014 New Appointment 2. Recommendation of appointment of Captain Mike Moore to the position of Battalion Chief for Waterloo Fire Rescue, effective January 24, 2012. Submitted by Pat Treloar, Chief of Fire Services January 23, 2012 Page 3 Class B Beer License Permit Application 3. Cedar Valley Fisii- ` Jket, 218 Division Street (Renewal) (Expires 1/25/ 13) 4. Taqueria La Guadalupana, 1010 E. Mitchell Unit #6 (Renewal) (Expires 11/ 16/ 12) 5. Casey's General Store #2427, 3035 Logan Avenue (Renewal) (Expires 12/31/12) (Includes Sunday Sales) Class C Beer License Permit Application 6. Save More Foods, 1975 Franklin Street (Renewal) (Expires 1/5/13) (Includes Sunday Sales) 7. Hy -Vee Food & Drugstore #13 (Renewal) (Expires 2/8/13) (Includes Sunday Sales) 8. Sam's Club # 6514, 210 E. Tower Park Drive (Renewal) (Expires 2/28/ 13) (Includes Sunday Sales) 9. Kmart #4158, 3810 University Avenue (Renewal) (Expires 2/28/13) (Includes Sunday Sales) Class A Liquor License Permit Application 10. Veteran's of Foreign Wars Club Post 1623, 1406 Commercial Street (Renewal) (Expires 1/ 14/ 13) (Includes Sunday Sales) Class C Liquor License Permit Application 11. Karma Bar, 309 W. 4th Street (Renewal) (Expires 1/8/13) (Includes Sunday Sales) 12. The Other Place, 360 E. Ridgeway Avenue (Renewal) (Expires 1/25/13) (Includes Sunday Sales) 13. Beck's Sports Brewery, 3295 University Avenue (Renewal) (Expires 12/31/12) (Includes Sunday Sales) 14. Carlos O'Kelly's Mexican Cafe, 1331 Flammang Drive (Renewal) (Expires 12/30/12) (Includes Sunday Sales) 15. The Locker Room Lounge, 1918 Hawthorne Avenue (Renewal) (Expires 12/31/12) (Includes Sunday Sales) 16. Joan's 9'er, 929 W. 5th Street (Renewal) (Expires 11/30/12) (Includes Sunday Sales) 17. El Valle, 1927 Jefferson Street (New) (Expires 12/22/ 12) (Includes Sunday Sales & Catering) 18. The Winning Edge, 341 Fletcher Avenue (Renewal) (Expires 12/2/ 12) (Includes Sunday Sales) January 23, 2012 Page 4 Class E Liquor License Permit Application • 19. Save More Foods, 1975 Franklin Street (Renewal) (Expires 1/ 05/ 13) (Includes Sunday Sales) 20. Hy -Vee Food & Drugstore #13 (Renewal) (Expires 2/8/ 13) (Includes Sunday Sales) 21. Sam's Club # 6514, 210 E. Tower Park Drive (Renewal) (Expires 2/28/ 13) (Includes Sunday Sales) Class B Wine License Permit Application 22. Save More Foods, 1975 Franklin Street (Renewal) (Expires 1/ 05/ 13) (Includes Sunday Sales) 23. Hy -Vee Food & Drugstore #13 (Renewal) (Expires 2/8/ 13) (Includes Sunday Sales) 24. Sam's Club #6514, 210 E. Tower Park Drive (Renewal) (Expires 2/28/ 13) (Includes Sunday Sales) 25. Kmart #4158, 3810 University Avenue (Renewal) (Expires 2/28/13) (Includes Sunday Sales) Outdoor Service Area Application 26. Veteran's of Foreign Wars Club Post 1623, 1406 Commercial Street 27. Karma Bar, 309 W. 4th Street 28. Carlos O'Kelly's Mexican Cafe, 1331 Flammang Drive 29. The Locker Room Lounge, 1918 Hawthorne Avenue 30. Joan's 9'er, 929 W. 5th Street 31. El Valle, 1927 Jefferson Street Cigarette Permit Application 32. Choudhry Corporation dba Liquor and Tobacco Outlet, 2844 University Avenue 33. E Z International Inc dba B & B East, 1615 Bishop Avenue Vehicle For Hire Business License Application 34. Q -King Taxi, 506 1/2 Oak Street, Decorah, Iowa 52101 PUBLIC HEARINGS 2. Rental/Purchase of One (1) Used Vermeer TG525L Tub Grinder Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file Motion to close hearing and receive and fife oral and written comments. -\\ Resolution confirming approval of specifications, bid document, etc. '',},Resolution authorizing to proceed. • Motion to receive and file and instruct City Clerk to open and read bids and refer to Waste Management Services Superintendent for review. Submitted by Larry N. Smith, Waste Management Services Superintendent January 23, 2012 Page 5 3. Request for Proposals for Asbestos Removal at 910 West Shaulis Road Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file. $( Motion to close hearing and receive and file oral and written comments. v 1-11 Resolution confirming approval of Request for Proposals, plans, specifications, form of contract, etc. ULA Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review. Submitted by Noel Anderson, Community Planning & Development Director RESOLUTIONS 4. Resolution approving recommendation of award of contract to ATC Associates, Inc. of Waterloo, Iowa in the amount of $1,850.00 for Phase I Environmental Site Assessment of the following properties: 915, 917, 919, 927, 1003, 1013 and 1021 Lafayette Street. Submitted by Rudy D. Jones, Community Development Director 5. Resolution approving Contract, Bonds and Certificates of Insurance with ATC Associates, Inc. of Waterloo, Iowa in the amount of $1,850.00 for 1tY14(,J Phase I Environmental Site Assessment of the following properties: 915, 917, 919, 927, 1003, 1013 and 1021 Lafayette Street; and Mayor and City Clerk authorized to execute said documents. Submitted by Rudy D. Jones, Community Development Director 6. Resolution approving recommendation of award of contract to R Company dba Frickson Backhoe and Trucking of Evansdale, Iowa in the amount of ,+" jq $28,700.00 for Demolition and Site Clearance of the following properties: 915, 917, 919, 927 and 1021 Lafayette Street, Contract No. 174-D-NSP3- 01-09-12. Submitted by Rudy D. Jones, Community Development Director 7. Resolution approving Contract, Bonds and Certificates of Insurance with R Company dba Frickson Backhoe and Trucking of Evansdale, Iowa in the amount of $28,700.00 for Demolition and Site Clearance of the following properties: 915, 917, 919, 927 and 1021 Lafayette Street, Contract No. 174-D-NSP3-01-09-12; and Mayor and City Clerk authorized to execute said documents. Submitted by Rudy D. Jones, Community Development Director January 23, 2012 Page 6 8. Resolution approving recommendation of award of contract to B & B Builders & Supply of Waterloo, Iowa in the amount of $49,600.00 for C` 2012 Riverfront Sports Park Shelter Project. Submitted by Rick Curran, Leisure Services Facilities Manager 9. Resolution approving submission of grant application to Waterloo Convention & Visitors Bureau Event/Capital Project in the amount of iy U $20,000.00 to be used for marketing of the Cedar Valley SportsPlex. Submitted by Mark Gallagher, Leisure Services Sports Manager 1 . Resolution approving 2012 Golf Fee Schedule as recommended by the Leisure Services Commission. S\ Submitted by JB Bolger, Golf & Downtown Area Maintenance Manager 11. Resolution approving recommendation of award of bid to Waterloo Implement in the amount of $79,503.70 for the Purchase of 2012 Golf Y Turf Equipment. Submitted by JB Bolger, Golf & Downtown Area Maintenance Manager 12. Resolution approving recommendation of award of bid to Van Wall Equipment in the amount of $56,596.00 for the Purchase of 2012 Golf ,/5 J Turf Equipment. Submitted by JB Bolger, Golf & Downtown Area Maintenance Manager 13. Resolution approving Completion of Project, Final Acceptance & Quantities and Release of Final Payment for work performed by Voltmer Inc. of Decorah, Iowa at a total cost of $324,670.34 in conjunction with Ridgeway Avenue and Sergeant Road (US 63) Traffic Safety Improvements, Contract No. 760; and authorize Mayor and City Clerk to execute said documents. Submitted by Sandie Greco, Traffic Operations Superintendent 14. Resolution approving Supplemental Agreement No. 3 with Kirkham Michael for construction -related services at a cost of $342,238.57 in conjunction with F.Y. 2012 West Shaulis Road/Ansborough Avenue, Contract No. 784; and authorize Mayor and City Clerk to execute said document. Submitted by Jeff Bales, Associate Engineer 15. Resolution approving Notice of Intent for NPDES Coverage Under General Permit to the Iowa Department of Natural Resources for storm water discharges associated with F.Y. 2012 West Shaulis Road/Ansborough �X Avenue, Contract No. 784; and authorize Mayor to execute said document. Submitted by Jeff Bales, Associate Engineer January 23, 2012 Page 7 16. Resolution approving Letter of Intent with Black Hawk County Conservation Board (BHCCB) for the future conveyance of a portion of Lots 49, 50, 51 and 52 of Sherwood Park along Greenwood Avenue located just east of Highway 218 for the development of a boat ramp and parking area as part of the Sherwood Park Recreation Area and Hartman Reserve Expansion Project; and authorize Mayor and CityClerk to execute said p J y document. Submitted by Aric Schroeder, City Planner 17. Resolution approving a Resource Enhancement and Protection Grant from the Iowa Department of Natural Resources in the amount of $193,400.00 for acquisition & development related to Sherwood Park Recreation Area 1,/() and Hartman Reserve Expansion Project; and authorize Mayor and City v Clerk to execute said document. Submitted by Aric Schroeder, City Planner 18. Resolution approving Real Estate Sale Contract with The Heene Family Trust for the acquisition of 218 West Mullan Avenue in the amount of 111)$450,000.00, with up to $10,000.00 in city environmental and closing costs; and authorize Mayor and City Clerk to execute any necessary documents. Submitted by Noe/Anderson, Community Planning & Development Director 19. Resolution approving Extension Agreement with Howard L. Allen Investments, Inc. for an extension to the timeline for demolition of the tUb trucking facility at 123 Stanley Court moving the date from January 31, 2012 to February 29, 2012; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director 20. Resolution approving Completion of Project, Final Acceptance and Release of Final Payment for work performed by Stickfort Construction Co., Inc. of Hudson, Iowa at a total cost of $54,405.12 in conjunction with Fire , �� Station Concrete Replacement & Repair Project; and authorize Mayor and City Clerk to execute said documents. Submitted by Craig Clark, Building Official/Maintenance Administrator 21. Resolution approving Completion of Project, Final Acceptance and Release of Final Payment for work performed by B & B Builders & Supply of Waterloo, Iowa at a total cost of $139,950.00 in conjunction with Fire Station Concrete; and authorize Mayor and City Clerk to execute said documents. Submitted by Craig Clark, Building Official/Maintenance Administrator January 23, 2012 Page 8 ORDINANCES o o' Lt Sewer Regulation Ordinance Change Motion to receive, file, consider and pass for the first time an Ordinance amending the Waterloo City Code, specifically Ordinance No. 4261, by adding to 8 -3A -2A3 Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Larry N. Smith, Waste Management Services Superintendent OTHER COUNCIL BUSINESS 23. Asbestos Survey Services Request for Proposals for the following properties: 820 and 910 Sycamore Street and 626-628 West 9th Street Motion to instruct Community Planning & Development Director to prepare Request for Proposals, plans, specifications, form of contract, etc. Motion to receive and file Request for Proposals, plans, specifications, form of contract, etc. Resolution preliminarily approving Request for Proposals, plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as January 30, 2012; and instruct City Clerk to publish notice of Request for Proposals, plans, specifications, form of contract, etc. Submitted by Noel Anderson, Community Planning & Development Director 24. Request for Proposals for Downtown Historic Survey Services for the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project Motion to instruct Community Planning & Development Director to prepare Request for Proposals, plans, specifications, form of contract, etc. Motion to receive and file Request for Proposals, plans, specifications, form of contract, etc. - Resolution preliminarily approving Request for Proposals, plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as February 20, 2012; and instruct City Clerk to publish notice of Request for Proposals, plans, specifications, form of contract, etc. Submitted by Aric Schroeder, City Planner January 23, 2012 Page 9 25. San Martian Traffic Monitoring System Project Motion to instruct Traffic Operations Superintendent to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. I Resolution preliminarily approving plans, specifications, form of contract, etc. 1L ), Resolution setting date of hearing and bid opening as February 13, 2012; L/ D and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Sandie Greco, Traffic Operations Superintendent ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, January 23, 2012 4:00 p.m. - Council Work Session, Council Chambers 4:50 p.m. - Boards and Commissions Committee, Council Chambers 4:55 p. m. - Human Resources Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Communication from Leisure Services Director transmitting termination of Kyle Bauch, Park Maintenance H -Forestry, effective January 9, 2012, together with recommendation of approval of payout of $223.02 for unused benefits. 2. Communication from City Attorney transmitting retirement of Linda Craun, Legal Secretary, effective December 30, 2011, together with recommendation of approval of payout of $15,816.33 for unused benefits. 3. Communication from Chief of Fire Services transmitting retirement of Dave Boesen, Battalion Chief, effective January 19, 2012, together with recommendation of approval of payout of $11,456.77 for unused benefits. 4. Waterloo Public Library Board of Trustees meeting minutes of November 14, 2011 and December 6, 2011 on file in the City Clerk's office. January 23, 2012 Page 10 5. Waterloo Leisure Services Commission meeting minutes of November 8, 2011 on file in the City Clerk's office. 6. Civil Service Commission meeting minutes of November 18, 2011 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2010 Sixth Street Storm Pump Station Improvements, Contract No. 716 Pay estimate No. 10 to Story Construction in the total amount due of $35, 986.85 2. F.Y. 2010 Cedar River Water Trail (Portages), Contract No. 734 Pay estimate No. 26 to Vieth Construction in the total amount due of $25,285.77 3. F.Y. 2010 Downtown Waufindinq Signage, Contract No. 783 Pay estimate No. 36 to Peterson Contractors in the total amount due of $15,991.28 4. F.Y. 2010 Riverfront Renaissance Lower Plaza, Contract No. 763 Pay estimate No. 8 to JDE in the total amount due of $382.50 5. F.Y. 2011 Cattle Congress Storm Water Pump Station, Contract No. 801 Pay estimate No. 17 to Peterson Contractors Inc. in the total amount due of $12, 825.00 6. Waterloo Stormwater Lift Stations at Blowers Creek and Dry Run Creek Payment to AECOM in the total amount due of $17,721.46 7. Waterloo Stormwater Lift Stations at Westfield Ave, Virden Creek & Vinton Payment to Stanley Consultants Inc. in the total amount due of $29,854.35 THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JANUARY 23, 2012 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality Jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate depm intent. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Steve Schmitt, Council Member at Large. January 23, 2012 Page 2 Agenda, as proposed or amended. Minutes of January 9, 2012, Regular Session, as proposed. Certificate of Neighborhood Recognition presented to Cedar Knoll Neighborhood Association. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Request of Waterloo Auto Parts, Inc. for a variance to the Noise Ordinance on June 9-10, 2012 from 5:00 p.m. to 1:00 a.m. in conjunction with Iowa Automotive Recyclers Summer Outing event to be held at 1501 Grandview Avenue with Grandview Avenue street closure from Clark Street north to the end of Grandview Avenue, including the presence of a live band, together with recommendation of approval of Director of Safety Services. b. Motion to approve the following: 1. Mayor Clark's recommendation of the following appointment: Appointee Board/ Commission Expiration Date New or Re - Appointment Carol Dietz Plumbing Board of Licensing, Examiners & Appeals January 24, 2015 New Appointment Angela Weekley Waterloo Convention & Visitors Bureau June 30 2014 New Appointment Tavis M. Hall Waterloo Convention & Visitors Bureau June 30 2014 New Appointment 2. Recommendation of appointment of Captain Mike Moore to the position of Battalion Chief for Waterloo Fire Rescue, effective January 24, 2012. Submitted by Pat Treloar, Chief of Fire Services January 23, 2012 Page 3 Class B Beer License Permit Application 3. Cedar Valley Fish Market, 218 Division Street (Renewal) (Expires 1/25/13) 4. Taqueria La Guadalupana, 1010 E. Mitchell Unit #6 (Renewal) (Expires 11/16/12) 5. Casey's General Store #2427, 3035 Logan Avenue (Renewal) (Expires 12/31/12) (Includes Sunday Sales) Class C Beer License Permit Application 6. Save More Foods, 1975 Franklin Street (Renewal) (Expires 1/5/13) (Includes Sunday Sales) 7. Hy -Vee Food & Drugstore # 13 (Renewal) (Expires 2/8/ 13) (Includes Sunday Sales) 8. Sam's Club #6514, 210 E. Tower Park Drive (Renewal) (Expires 2/28/13) (Includes Sunday Sales) 9. Kmart #4158, 3810 University Avenue (Renewal) (Expires 2/28/13) (Includes Sunday Sales) Class A Liquor License Permit Application 10. Veteran's of Foreign Wars Club Post 1623, 1406 Commercial Street (Renewal) (Expires 1/ 14/ 13) (Includes Sunday Sales) Class C Liquor License Permit Application 11. Karma Bar, 309 W. 4th Street (Renewal) (Expires 1/8/13) (Includes Sunday Sales) 12. The Other Place, 360 E. Ridgeway Avenue (Renewal) (Expires 1/25/13) (Includes Sunday Sales) 13. Beck's Sports Brewery, 3295 University Avenue (Renewal) (Expires 12/31/12) (Includes Sunday Sales) 14. Carlos O'Kelly's Mexican Cafe, 1331 Flammang Drive (Renewal) (Expires 12/30/12) (Includes Sunday Sales) 15. The Locker Room Lounge, 1918 Hawthorne Avenue (Renewal) (Expires 12/31/12) (Includes Sunday Sales) 16. Joan's 9'er, 929 W. 5th Street (Renewal) (Expires 11/30/12) (Includes Sunday Sales) 17. El Valle, 1927 Jefferson Street (New) (Expires 12/22/12) (Includes Sunday Sales & Catering) 18. The Winning Edge, 341 Fletcher Avenue (Renewal) (Expires 12/2/ 12) (Includes Sunday Sales) January 23, 2012 Page 4 Class E Liquor License Permit Application 19. Save More Foods, 1975 Franklin Street (Renewal) (Expires 1/05/13) (Includes Sunday Sales) 20. Hy -Vee Food & Drugstore #13 (Renewal) (Expires 2/8/13) (Includes Sunday Sales) 21. Sam's Club # 6514, 210 E. Tower Park Drive (Renewal) (Expires 2/28/ 13) (Includes Sunday Sales) Class B Wine License Permit Application 22. Save More Foods, 1975 Franklin Street (Renewal) (Expires 1/05/13) (Includes Sunday Sales) 23. Hy -Vee Food & Drugstore #13 (Renewal) (Expires 2/8/ 13) (Includes Sunday Sales) 24. Sam's Club # 6514, 210 E. Tower Park Drive (Renewal) (Expires 2/28/ 13) (Includes Sunday Sales) 25. Kmart #4158, 3810 University Avenue (Renewal) (Expires 2/28/13) (Includes Sunday Sales) Outdoor Service Area Application 26. Veteran's of Foreign Wars Club Post 1623, 1406 Commercial Street 27. Karma Bar, 309 W. 4th Street 28. Carlos O'Kelly's Mexican Cafe, 1331 Flammang Drive 29. The Locker Room Lounge, 1918 Hawthorne Avenue 30. Joan's 9'er, 929 W. 5th Street 31. EI Valle, 1927 Jefferson Street Cigarette Permit Application 32. Choudhry Corporation dba Liquor and Tobacco Outlet, 2844 University Avenue 33. E Z International Inc dba B & B East, 1615 Bishop Avenue Vehicle For Hire Business License Application 34. Q -King Taxi, 506 % Oak Street, Decorah, Iowa 52101 PUBLIC HEARINGS 2. Rental/Purchase of One (1) Used Vermeer TG525L Tub Grinder Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Waste Management Services Superintendent for review. Submitted by Larry N. Smith, Waste Management Services Superintendent January 23, 2012 Page 5 3. Request for Proposals for Asbestos Removal at 910 West Shaulis Road Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of Request for Proposals, plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review. Submitted by Noel Anderson, Community Planning & Development Director RESOLUTIONS 4. Resolution approving recommendation of award of contract to ATC Associates, Inc. of Waterloo, Iowa in the amount of $1,850.00 for Phase I Environmental Site Assessment of the following properties: 915, 917, 919, 927, 1003, 1013 and 1021 Lafayette Street. Submitted by Rudy D. Jones, Community Development Director 5. Resolution approving Contract, Bonds and Certificates of Insurance with ATC Associates, Inc. of Waterloo, Iowa in the amount of $1,850.00 for Phase I Environmental Site Assessment of the following properties: 915, 917, 919, 927, 1003, 1013 and 1021 Lafayette Street; and Mayor and City Clerk authorized to execute said documents. Submitted by Rudy D. Jones, Community Development Director 6. Resolution approving recommendation of award of contract to R Company dba Frickson Backhoe and Trucking of Evansdale, Iowa in the amount of $28,700.00 for Demolition and Site Clearance of the following properties: 915, 917, 919, 927 and 1021 Lafayette Street, Contract No. 174-D-NSP3- 01-09-12. Submitted by Rudy D. Jones, Community Development Director 7. Resolution approving Contract, Bonds and Certificates of Insurance with R Company dba Frickson Backhoe and Trucking of Evansdale, Iowa in the amount of $28,700.00 for Demolition and Site Clearance of the following properties: 915, 917, 919, 927 and 1021 Lafayette Street, Contract No. 174-D-NSP3-01-09-12; and Mayor and City Clerk authorized to execute said documents. Submitted by Rudy D. Jones, Community Development Director January 23, 2012 Page 6 8. Resolution approving recommendation of award of contract to B & B Builders & Supply of Waterloo, Iowa in the amount of $49,600.00 for 2012 Riverfront Sports Park Shelter Project. Submitted by Rick Curran, Leisure Services Facilities Manager 9. Resolution approving submission of grant application to Waterloo Convention & Visitors Bureau Event/Capital Project in the amount of $20,000.00 to be used for marketing of the Cedar Valley SportsPlex. Submitted by Mark Gallagher, Leisure Services Sports Manager 10. Resolution approving 2012 Golf Fee Schedule as recommended by the Leisure Services Commission. Submitted by JB Bolger, Goff & Downtown Area Maintenance Manager 11. Resolution approving recommendation of award of bid to Waterloo Implement in the amount of $79,503.70 for the Purchase of 2012 Golf Turf Equipment. Submitted by JB Bolger, Golf & Downtown Area Maintenance Manager 12. Resolution approving recommendation of award of bid to Van Wall Equipment in the amount of $56,596.00 for the Purchase of 2012 Golf Turf Equipment. Submitted by JB Bo/ger, Golf & Downtown Area Maintenance Manager 13. Resolution approving Completion of Project, Final Acceptance & Quantities and Release of Final Payment for work performed by Voltmer Inc. of Decorah, Iowa at a total cost of $324,670.34 in conjunction with Ridgeway Avenue and Sergeant Road (US 63) Traffic Safety Improvements, Contract No. 760; and authorize Mayor and City Clerk to execute said documents. Submitted by Sandie Greco, Traffic Operations Superintendent 14. Resolution approving Supplemental Agreement No. 3 with Kirkham Michael for construction -related services at a cost of $342,238.57 in conjunction with F.Y. 2012 West Shaulis Road/Ansborough Avenue, Contract No. 784; and authorize Mayor and City Clerk to execute said document. Submitted by Jeff Bales, Associate Engineer 15. Resolution approving Notice of Intent for NPDES Coverage Under General Permit to the Iowa Department of Natural Resources for storm water discharges associated with F.Y. 2012 West Shaulis Road/Ansborough Avenue, Contract No. 784; and authorize Mayor to execute said document. Submitted by Jeff Ba/es, Associate Engineer January 23, 2012 Page 7 16. Resolution approving Letter of Intent with Black Hawk County Conservation Board (BHCCB) for the future conveyance of a portion of Lots 49, 50, 51 and 52 of Sherwood Park along Greenwood Avenue located just east of Highway 218 for the development of a boat ramp and parking area as part of the Sherwood Park Recreation Area and Hartman Reserve Expansion Project; and authorize Mayor and City Clerk to execute said document. Submitted by Aric Schroeder, City Planner 17. Resolution approving a Resource Enhancement and Protection Grant from the Iowa Department of Natural Resources in the amount of $193,400.00 for acquisition & development related to Sherwood Park Recreation Area and Hartman Reserve Expansion Project; and authorize Mayor and City Clerk to execute said document. Submitted by Aric Schroeder, City Planner 18. Resolution approving Real Estate Sale Contract with The Heene Family Trust for the acquisition of 218 West Mullan Avenue in the amount of $450,000.00, with up to $10,000.00 in city environmental and closing costs; and authorize Mayor and City Clerk to execute any necessary documents. Submitted by Noel Anderson, Community Planning & Development Director 19. Resolution approving Extension Agreement with Howard L. Allen Investments, Inc. for an extension to the timeline for demolition of the trucking facility at 123 Stanley Court moving the date from January 31, 2012 to February 29, 2012; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director 20. Resolution approving Completion of Project, Final Acceptance and Release of Final Payment for work performed by Stickfort Construction Co., Inc. of Hudson, Iowa at a total cost of $54,405.12 in conjunction with Fire Station Concrete Replacement & Repair Project; and authorize Mayor and City Clerk to execute said documents. Submitted by Craig Clark, Building Official/Maintenance Administrator 21. Resolution approving Completion of Project, Final Acceptance and Release of Final Payment for work performed by B & B Builders & Supply of Waterloo, Iowa at a total cost of $139,950.00 in conjunction with Fire Station Concrete; and authorize Mayor and City Clerk to execute said documents. Submitted by Craig Clark, Bui/ding Official/Maintenance Administrator January 23, 2012 Page 8 ORDINANCES 22. Sewer Regulation Ordinance Change Motion to receive, file, consider and pass for the first time an Ordinance amending the Waterloo City Code, specifically Ordinance No. 4261, by adding to 8 -3A -2A3 Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Larry N. Smith, Waste Management Services Superintendent OTHER COUNCIL BUSINESS 23. Asbestos Survey Services Request for Proposals for the following properties: 820 and 910 Sycamore Street and 626-628 West 9th Street Motion to instruct Community Planning & Development Director to prepare Request for Proposals, plans, specifications, form of contract, etc. Motion to receive and file Request for Proposals, plans, specifications, form of contract, etc. Resolution preliminarily approving Request for Proposals, plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as January 30, 2012; and instruct City CIerk to publish notice of Request for Proposals, plans, specifications, form of contract, etc. Submitted by Noel Anderson, Community Planning & Development Director 24. Request for Proposals for Downtown Historic Survey Services for the Hazard Mitigation Grant Program /HMGP) Property Acquisition Project Motion to instruct Community Planning 8s Development Director to prepare Request for Proposals, plans, specifications, form of contract, etc. Motion to receive and file Request for Proposals, plans, specifications, form of contract, etc. Resolution preliminarily approving Request for Proposals, plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as February 20, 2012; and instruct City Clerk to publish notice of Request for Proposals, plans, specifications, form of contract, etc. Submitted by Aric Schroeder, City Planner January 23, 2012 Page 9 25. San Marnan Traffic Monitoring System Protect Motion to instruct Traffic Operations Superintendent to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as February 13, 2012; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Sandie Greco, Traffic Operations Superintendent ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, January 23, 2012 4:00 p.m. - Council Work Session, Council Chambers 4:50 p.m. - Boards and Commissions Committee, Council Chambers 4:55 p.m. - Human Resources Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Communication from Leisure Services Director transmitting termination of Kyle Bauch, Park Maintenance 17 -Forestry, effective January 9, 2012, together with recommendation of approval of payout of $223.02 for unused benefits. 2. Communication from City Attorney transmitting retirement of Linda Craun, Legal Secretary, effective December 30, 2011, together with recommendation of approval of payout of $15,816.33 for unused benefits. 3. Communication from Chief of Fire Services transmitting retirement of Dave Boesen, Battalion Chief, effective January 19, 2012, together with recommendation of approval of payout of $11,456.77 for unused benefits. 4. Waterloo Public Library Board of Trustees meeting minutes of November 14, 2011 and December 6, 2011 on file in the City Clerk's office. January 23, 2012 - Page 10 eo. Leisure Services Commission meeting minutes of November 8, 2011 on te' t City Clerk's office. 6. Civil Service Commission meeting minutes of November 18, 2011 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2010 Sixth Street Storm Pump Station Improvements, Contract No. 716 Pay estimate No. 10 to Story Construction in the total amount due of $35, 986.85 2. F.Y. 2010 Cedar River Water Trail (Portages), Contract No. 734 Pay estimate No. 26 to Vieth Construction in the total amount due of $25,285.77 3. F.Y. 2010 Downtown Wayfinding Signage, Contract No. 783 Pay estimate No. 36 to Peterson Contractors in the total amount due of $15,991.28 4. F. Y. 2010 Riverfront Renaissance Lower Pln7a, Contract No. 763 Pay estimate No. 8 to JDE in the total amount due of $382.50 5. F. Y. 2011 Cattle Congress Storm Water Pump Station, Contract No. 801 Pay estimate No. 17 to Peterson Contractors Inc. in the total amount due of $12, 825.00 6. Waterloo Stormwater Lift Stations at Blowers Creek and Dry Run Creek Payment to AECOM in the total amount due of $17,721.46 7. Waterloo Stormwater Lift Stations at Westfield Ave, Virden Creek & Vinton Payment to Stanley Consultants Inc. in the total amount due of $29,854.35 January 9, 2012 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, January 9, 2012. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Bob Greenwood, Council Member At Large. 137235 - Hart/Schmitt that the Agenda, as amended removing mini from item #5, for the Regular Session on Monday, January 9, 2012, at 5:30 p.m., be accepted and approved. Voice vote - Ayes: Seven. Motion carried. 137236 - Hart/Schmitt that the Minutes, as proposed, for: December 29, 2011 Special Session; January 3, 2012 Organization Meeting; January 3, 2012 Regular Session; and January 5, 2012 Special Session, be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Clark recognized 2011's Team Member of the Year Jimmy Day. CONSENT AGENDA 137237 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP642, pp. 1-62, dated January 9, 2012, in the amount of $1,086,210.70, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2012-16. 2. Request to certify the following assessments to properties for work performed by the Water Works, together with recommendation of approval of Board of Water Works Trustees- Submitted by Dennis Clark, General Manager of Waterloo Water Works: Resolution adopted and upon approval by Mayor assigned No. 2012-17. b. Motion to approve the following: 1. 2. 3. Travel Requests Address Amount to certify 148 Summit Avenue $536.28 1324 Grant Avenue $1,895.17 821 West 8th Street $1,983.60 919 Hammond Avenue $1,636.00 232 Gable Street $2,365.00 Resolution adopted and upon approval by Mayor assigned No. 2012-17. b. Motion to approve the following: 1. 2. 3. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Kyle Bauch, Park Maintenance II - Forestry ACRT Inc. Line Clearance Manual and Certification Test No Travel Required $167.09 Mayor Buck Clark Cedar Valley Coalition Washington, D.C. February 25-29, 2012 $1,925.00 Rudy D. Jones, Community Development Director Cedar Valley Coalition Washington, D.C. February 24-29, 2012 $2,120.00 January 9, 2012 4. 5. 6. 7. Page 2 Noel Anderson, Community Planning & Cedar Valley Coalition Washington, D.C. February 26-29, 2012 $2,360.00 Development Mardy L. DeHart Board of Electrical Examiners & Appeals January Director 2015 New Appointment David W. Kline Board of Electrical Examiners & Appeals Todd Derifield, City Forester 78th Annual Iowa Turfgrass Conference & Des Moines, Iowa January 17-19, 2012 $215.00 Randy Waschkat Trade Show & January 10, Investigator Hesse ICAC Peer 2 Peer Software Boca Raton, Florida July 18- 22, 2011 $391.30 January Training 2015 Re -Appointment Outside Agency Waterloo Travel to January $1,000.00 Instructors Police Reserve Academy Waterloo, Iowa 14 -May 30, 2012 8. Motion to receive and file Mayor Clark's recommendation of the following appointments: Appointee Board/Commission Expiration Date New or Re - Appointment Mardy L. DeHart Board of Electrical Examiners & Appeals January 10, 2015 New Appointment David W. Kline Board of Electrical Examiners & Appeals January 10, 2015 New Appointment Randy Waschkat Plumbing Board of Licensing, Examiners Appeals & January 10, 2015 New Appointment Mike Brocka Plumbing Board of Licensing, Examiners Appeals & January 10, 2015 Re -Appointment Class C Beer License Permit Application 9. Casey's General Store #2867, 2424 Ranchero Road (Renewal) (Expires 12/17/12) (Includes Sunday Sales) Class C Liquor License Permit Application 10.Elitte Cafe Bar, 1108 Jefferson Street (Renewal) (Expires 2/7/13) (Includes Sunday Sales) 11.Amalgamated Local 838 UAW, 2615 Washington Street (Ownership Update) (Effective 1/3/12) 12.The Hoist Bar & Grill, 213 E. 5th Street (New) (Expires 1/10/13) (Includes Sunday Sales) 13.Curt's, 32 Lafayette Road (New) (Expires 1/1/13) (Includes Sunday Sales) Class B Native Wine License Permit Application 14.Casey's General Store #2867, 2424 Ranchero Road (Renewal) (Expires 12/17/12) (Includes Sunday Sales) Roll call vote -Ayes: Seven. Motion carried. Mr. Schmitt requested item 1.b.13 be removed from the consent agenda. Mr. Schmitt abstained from the bills payment to the Schmitt Telecom. 137238 - Schmitt/Greenwood Motion to approve 1.b.13. Class C Liquor License Permit Application - Curt's, 32 Lafayette Road (New) (Expires 1/1/13) (Includes Sunday Sales). Noel Anderson, Community Planning and Development Director, noted that this is a new license. The owner does have another establishment. Following Discussion a Roll call vote was taken -Ayes: Seven. APPEAL ON DENIAL OF APPLICATION FOR PERMISSION TO DRIVE A MOTOR VEHICLE FOR THE PURPOSE OF CARRYING PASSENGERS The applicant did not appear. January 9, 2012 Page 3 PUBLIC HEARINGS 137239 - Schmitt/Welper that proof of publication of notice of public hearing on Purchase of 2012 Golf Turf Equipment, as published in the Waterloo Courier on December 27, 2012, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137240 This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Schmitt/Welper that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 137241 - Schmitt/Welper that "Resolution confirming approval of specifications, bid document, etc. in conjunction with Purchase of, 2012 Golf Turf Equipment", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-18. 137242 - Schmitt/Welper that "Resolution authorizing to proceed in conjunction with Purchase of 2012 Golf Turf Equipment", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-19. 137243 - Schmitt/Welper to receive, file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review: Voice vote -Ayes: Seven. Motion carried. Van Wall/Great American Waterloo Implement MTI Distributing JD 250013 Greens Mower $35,116.00 N/B N/B JD 2030A Pro Gator $23,554.00 N/B N/B Dakota 410 Turf Tender Top Dresser $13,426.00 N/B N/B JD 5075E Utility Tractor N/B $31,679.74 N/B Toro 3400 Triflex Greens Mower N/B N/B $38,777.79 Toro 3250-D Greens Mower N/B N/B $33,932.97 Trade Values: JD 1800 Utility Vehicle $2,500.00 N/B N/B JD 2030 Pro Gator $6,000.00 N/B N/B JD 2500 Greens Mower $7,000.00 N/B $3,500.00 JD 5300 Tractor N/B $5,000.00 N/B JD 2155 Tractor N/B $4,800.00 N/B JD 2155 Tractor N/B $4,500.00 N/B Voice vote -Ayes: Seven. Motion carried. January 9, 2012 Page 4 RESOLUTIONS 137244 - Greenwood/Schmitt that "Resolution approving the cancellation of Tuesday, January 17, 2012 City Council meeting due to the Martin Luther King Jr. Holiday; and holding the following two council meetings on Monday, January 23, 2012 and Monday, January 30, 2012 -Submitted by Mayor Buck .Clark", be adopted. Roll call vote -Ayes: Seven. Mayor Clark explained that generally there is not a Council meeting on the fifth Monday of the month but there will be one to make up for next weeks meeting. Resolution adopted and upon. approval by Mayor assigned No. 2012-20. 137245 - Greenwood/Schmitt that "Resolution approving Convention and Visitors Bureau Board recommendations, for funding the following hotel/motel grant requests: Waterloo Center for the Arts in the amount of $37,323.00; Grout Museum District in the amount of $21,557.00; and National Wrestling Hall of Fame Dan Gable Museum in the amount of $7,120.00 -Submitted by Aaron Buzza, Executive Director of Waterloo Convention & Visitors Bureau", be adopted. Roll call vote -Ayes: Seven. Mr. Getty asked if there is a conflict of interest for Council liaisons to boards or commissions and the City Attorney, Jim Walsh, advised that it is not a conflict of interest. Mr. Hart asked what formula was used to determine the amount of the grant. Aaron Buzza, Convention & Visitor's Bureau, explained the scoring system. Mr. Jones clarified that there is a guideline that can be used but that it is not an exact formula. Resolution adopted and upon approval by Mayor assigned No. 2012-21. 137246 - Greenwood/Schmitt that- "Resolution approving submission of Cedar Trails Partnership grant fund request for a cross-country ski grooming device in an amount not to exceed $4,000.00 -Submitted by JB Bolger, Golf & Downtown Area Maintenance Manager", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-22. 137247 - Hart/Welper that "Resolution approving professional service agreement with Main Street Waterloo, for 2 years (FY 13 and FY 14) for $40,000 per year -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-23. 137248 - Hart/Welper that "Resolution approving amendment to the original Development Agreement with J.J.B. Properties, LLC from November 5, 2007, to change completion date from January 1, 2009 to January 1, 2010, and to change the Minimum Assessment end date from December 31, 2022 to December 31, 2023; and authorize Mayor and City Clerk to execute any necessary documents -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No..2012-24. 137249 - Hart/Welper that "Resolution approving amendment to the original Development Agreement with Avita Developments LLC from May 5, 2008, to change completion date from January 1, 2009 to January 1, 2010, and to change the Minimum Assessment end date from December 31, 2024 to December 31, 2025; and authorize Mayor and City Clerk to execute any necessary documents -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-25. January 9, 2012 Page 5 137250 - Getty/Cole that Change Order No. 5 for a net increase of $164,534.60 for work performed by Aspro, Inc. of Waterloo, Iowa in conjunction with F.Y. 2010 Street Reconstruction Program, Contract No. 772 -Submitted by Dennis Gentz, P.E., Assistant City Engineer, be received, placed on file and approved. Voice vote - Ayes: Seven. Motion carried. 137251 - Getty/Cole that "Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Aspro, Inc. of Waterloo, Iowa at a total cost of $5,598,205.63 in conjunction with F.Y. 2010 Street Reconstruction Program, Contract No. 772; and receive and file two-year Maintenance Bond -Submitted by Eric Thorson, P.E., City Engineer", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-26. 137252 - Getty/Cole that Change Order No. 1 for a net decrease of $175,040.63 for work performed by B & B Builders and Supply of Waterloo, Iowa in conjunction with F.Y. 2012 Sidewalk Repair Program - Zone 1, Contract No. 811 -Submitted by Wayne Castle, PLS, EI, Associate Engineer, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. 137253 - Schmitt/Welper that "Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by B & B Builders and Supply of Waterloo, Iowa at a total cost of $130,602.98 in conjunction with F.Y. 2012 Sidewalk' Repair Program - Zone 1, Contract No. 811; and receive and file two-year Maintenance Bond - Submitted by Eric Thorson, P.E., City Engineer", be adopted. Roll call vote - Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-27. 137254 - Schmitt/Welper that "Resolution approving documents, and assessments in conjunction with F.Y. 2012 Zone 1, Contract No. 811 -Submitted by Engineer", be adopted. Roll call vote -Ayes adopt and levy the final schedule of Sidewalk Repair Assessment Program - Wayne Castle, PLS, EI, Associate Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-28. 137255 - Schmitt/Welper that Change Order No. 1 for a net decrease of $26,100.20 for work performed by B & B Builders and Supply of Waterloo, Iowa in conjunction with F.Y. 2012 Sidewalk Block Grant Repair Assessment Program - Zone 1, Contract No. 812 -Submitted by Wayne Castle, PLS, EI, Associate Engineer, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. 137256 - Welper/Schmitt that "Resolution approving 'Completion of Project and Recommendation of Acceptance of Work performed by B & B Builders and Supply of Waterloo, Iowa at a total cost of $50,956.65 in conjunction with F.Y. 2012 Sidewalk Block Grant Repair Assessment Program - Zone 1, Contract No. 812; and receive and file two- year Maintenance Bond -Submitted by Eric Thorson, P.E., City Engineer", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-29. 137257 - Welper/Schmitt that "Resolution approving documents, and adopt and levy the final schedule of assessments in conjunction with F.Y. 2012 Sidewalk Block Grant Repair Assessment Program - Zone 1, Contract No. 812 -Submitted by Wayne Castle, PLS, EI, Associate Engineer", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-30. January 9, 2012 Page 6 137258 - Welper/Schmitt that "Resolution approving Letter of Commitment for participation with the Black hawk Soil and Water Conservation District's EPA Urban Waters Small Grant application; and authorize Mayor to .execute said document -Submitted by Phil Schuppert, Stormwater Specialist", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-31. 137259 - Getty/Cole that "Resolution approving recommendation of award of contract to Failor Hurley Construction of Hudson, Iowa in the amount of $21,190.00 for Livingston Aviation Entry Door Replacement for Waterloo Regional Airport -Submitted by Bradley Hagen, Airport Director", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-32. 137260 - Getty/Cole that "Resolution approving Failor Hurley Construction Livingston Aviation Entry Submitted by Bradley Hagen, Seven. Contract, Bonds and Certificates of Insurance with of Hudson, Iowa in the amount of $21,190.00 for Door Replacement at Waterloo Regional Airport - Airport Director", be adopted. Roll call vote -Ayes: Resolution adopted and upon approval 137261 - Getty/Cole by Mayor assigned No. 2012-33. that "Resolution approving recommendation of award of contract to Advanced Environmental in the amount of $37,440.00 for asbestos abatement services of the former Francis Grout School located at 330 Madison Street -Submitted by Christopher Western, Planner II", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-34. 137262 - Getty/Cole that "Resolution approving recommendation of award of contract to Abatement Specialist LLC in the amount of $32,523.00 for asbestos abatement services of 212, 302, 306-308, 312 Jefferson Streets, and 319 West 2nd Street - Submitted by Christopher Western, Planner II", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-35. OTHER COUNCIL BUSINESS 137263 - Cole/Hart that Change Order No. 2 for a net increase of $13,396.47 for work performed by Don Gardner Construction Co. Inc. of Waterloo, Iowa in conjunction with Waterloo Center for the Arts Window Replacement Project -Submitted by Craig Clark, Building Official/Maintenance Administrator, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. 137264 - Cole/Hart that "Resolution setting date of hearing as January 23, 2012 to approve Request for Proposals for Asbestos Removal at 910 West Shaulis Road; and instruct City Clerk to publish notice -Submitted by Christopher Western, Planner II", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-36. 137265 - Hart/Welper to instruct Public Works Director to prepare specifications, bid document, etc. in conjunction with Purchase of Six (6) 2013 Model Year Patrol Cars, be approved. Voice vote -Ayes: Seven. Motion carried. 137266 - Hart/Welper that specifications, bid document, etc. in conjunction with Purchase of Six (6) 2013 Model Year Patrol Cars, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. January 9, 2012 Page 7 137267 - Hart/Welper that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with Purchase of Six (6) 2013 Model Year Patrol Cars", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2012-37. 137268 - Hart/Welper that "Resolution setting date of hearing and bid opening as February 6, 2012; and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids in conjunction with Purchase of Six (6) 2013 Model Year Patrol Cars", be adopted. Roll call vote -Ayes: Seven. Mr. Welper clarified that this will be the new Ford Taurus. Resolution adopted and upon approval by Mayor assigned No. 2012-38. ORDINANCES 137269 - Cole/Greenwood that "an Ordinance approving changes to 1-8A-7: Local Transient Guest Tax Fund, Section D in conjunction with Hotel/Motel Tax Ordinance Change", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Three. Nays: Four (Cole, Jones, Welper, Hart). Motion failed. ORAL PRESENTATIONS Forest Dillavou, 1725 Huntington Road, questioned the reason for the change order on agenda item 10. Eric Thorson, City Engineer, explained that the majority of the change is an approximate increase for extra base rock due to poor soil conditions in the amount of $150,000. 137270 - Hart/Schmitt that the above oral comments be received and placed on file. Voice vote -Ayes: Seven.' Motion carried. ADJOURNMENT 137273 - Hart/Schmitt that the Council adjourn at 6:11 p.m. Voice -vote -Ayes: Seven. Motion carried. Suzy Schares City Clerk Certificate of Neighborhood Recognition Presented to &as "tent/ lfee�4dsod Aeaoeiettion By the City of Waterloo, Iowa on this 23rd day of January, 2012 in honor of their valuable and dedicated service rendered to this community. Suzy Scher s, City Clerk k cl Mayor . APPLICANT'S NAME: APPLICANT'S ADDRESS: APPLICANT'S PHONE II: APPLICATION FOR VARIANCE TO NOISE ORDINANCE In1ale,✓Im An Inc. 15DI Orartcvlt. \ 4e,i�q (319)73tf 5zo7 ANTICIPATED DATE OF VARIAN \ 1CE: uj yto 0� 2012_ NAME OF EVENT: JEov:kt_- \-„cbMbikva_ Yl1?�' _V 4l"II.tt4i TIMES OF DAY OF VARIANCE: 5:00 poi ” t'D© 0.,nn((fP��,4L i01aZ) GEOGRAPHICAL LOCATION OF VARIANCE: . 150i Ctn4vli1 f(�f'oow-n NoY-h& of 3N- 4,4 DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND 13E SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISES ORDINANCE, SUCH AS A BANDDj PLAYING, PA SYSTEM, ETC. IF L -tit IIA kr+MnAtAite 'IKe ny lett S Oq.vi ll -1-110. 4,01 IUCA,kk a.4-IrJOyl Gvn nf1Altct33 '�a.tnau _ \AJ o liyssA.C1 s�� (Z. e'a�- nlOSlxve 67 (-.mathAJ+ f\Vtu 2. A\IS targrti% (AS t{JolI AzeGly oC��Cw Applicant's Signature Date CITY COUNCIL ACTION: Police Dept. Recommendation I/7 I I APPROVAL: APPROVAL: DENIAL: DENIAL: tt DECIBEL LEVEL: MY OF WATERLOO Boards and Commissions tiny Council Communication Board z Commissions & Council Communication iibieot i : Jan. 23, 2012 Prepared: January 10, 2012 / Dept Head Signature: CC G Number of Attachments: 1 SUBJECT: Appointment to the Plumbing Board Submitted by: Craig Clark Building Official Recommended Commitee Action: Approve appointment of Carol Dietz to a three-year term on the Plumbing Board of Licensing, Examiners & Appeals commencing January 24, 2012 and expiring January 24, 2015 Summary Statement: Carol provided an application for the Plumbing Board of Licensing, Examiners & Appeals on January 9, 2012. Expenditure Required: N/A Source of Funds: N/A f'e�llicy Bssue: N/A ABternative: N/A Background Information: Carol lives in Waterloo and is the Clinic Receptionist at Covenant Clinic here in Waterloo. She has worked as the office/finance manager for Plumbing Concepts for the past nine years, along with Crandall Construction the past fifteen years. CITY OF WATERLOO Council/Committee Communication Committee Meeting: anuary 23, 2012 Prepared: an;.ry 18, 2012 Dept. Head Signature:1w., 4 # of Attachments: 2 SUBJECT: Appointment of Angela Weekley and Tavis M. Hall to the Waterloo Convention and Visitors Bureau. Submitted by: Mayor Buck Clark Recommended City Council Action: Approval Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: Ms. Weekley fulfills the term vacated by Shannon Farlow; term expiring 6/30/2014. Mr. Hall fulfills the term vacated by Scott Crowley; term expiring 6/30/2014. CITY OF WATERLOO Council Communication Council Committee Meeting: January 23, 2012 Prepared: January 17, 2012 Dept, Head Signature: Signature or initials of Dept. Head # of Attachments: SUBJECT: BATTALION CHIEF Submitted by: Pat Treloar, Chief of Fire Services Recommended City Council Action: Permission to make an appointment of Battalion Chief for Waterloo Fire Rescue from the current certified Civil Service List. Summary Statement: Expenditure Required Source of Funds- 010.124400.1111 Policy Issue Alternative Background Information: We are requesting to appoint Captain Mike Moore to Battalion Chief. This appointment is a due to the retirement of Battalion Chief Dave Boesen. The position is included in the budget. cr.-et} of waterloo Financial DATE 1/23/12 TIME 15:37:23 VENDOR F INAN C -S A L MANAGEMENT OPEN INVOICE REPORT INVOICE * INVOICE DESCRIPTION INV DATE ITEM*. P.O. * CONTRACT it DESCRIPTION ASS SURVEY;212, 302,. 365; 3.08,312:" JEFF'. nvoice 411 08 5150 1396 TOTAL INVOICE ITEMS . . . . . TOTAL INVOICES WITH. DUE PAGE 87 AP0642 CTY03 DISE DATE G/L DATE INV NET ANT GUAMTITY U/M AMT/UNIT TOTAL ANT WORK ORDER 1.0000 EA 2600.00 2600.00 2.600. 00 PCT: 1.0000 AMT: DATE OF 1/23/2012 642 TOTAL INVOICES 672:268.46 -' 2;263.44 6 JANUARY 23, 201 2 Friday's AP64o Report Total + Adj for data entry errors, canceled/added PVs, Etc : Data entry errors $ 1,671,107.19 1,161.2.7. Monday's AP64o Report Total $ 1,672,268.46 MW 182800 WORK COMP CLAIMS GROSS PAYROLL HOUSING AUTHORITY ROUSSELOW, MARY H. TRUSTEE 9,673.42 1,419,881.08 4,484.98 14,340.98 Bill Payment Total $ 3,120,848.92 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES (Yard 1 CAROLYN COLE Ward 2 HAROLD GE ITY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD /11 -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO, IA 50702 (319) 291-4553 FAX (319) 291-4523 LARRY N. SMITH SUPERINTENDENT Council Communication City Council Meeting: 12/19/11 Prepared: 12/08/11 Dept. Head Signature: # of Attachments: SUBJECT: Rental /purchase one tub grinder Submitted by: Larry N. Smith Recommended City Council Action: Approval to seek bids and to enter into an agreement to rent/purchase one used Vermeer TG525L tub grinder and to set the date of hearing Jan 24,2012 Summary Statement: Expenditure Required: Less than $200,000.00 Source of Funds: 525/15/5400/ Policy Issue: Alternative: Background Information: We wish to rent a tub grinder for the remainder of physical budget year 2012 and to make a final purchase payment in July 2012. Estimated total cost will be $200,000.00 or less with monthly payments of $20,000.00. (We intend to use funds that were allotted for contractual work of grinding and composting) We have selected the TG525L Vermeer grinder based on the manufacture location and reputation of unit. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer STATE OF IOWA; Black Hawk County I do solemnly swear that the annexed copy of 1372589 NOTICE OF PUBLIC HEARING AND NOTICE notice was published in the WATERLOO/CEDAR FALLS a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 01/10/2012, in the issues of 01/10/2012 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $19.16 ap Sig ed .toot'. Subscribed and swo, to before me this Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: COURIER NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS for the taking of bids for RENTAL/PURCHASE OF ONE (1) USEDVERMEERTG525L TUBI GRINDER Sealed proposals will be received by the City Clerk of the Clty of Waterloo, Iowa, at her office In the City Hall of said City on the 23rd; day of January, ;2912, until:: 12.00 noon, for the Rental/Purchase of One (1) Used Vermeer TG525L Tub 1 Grinder. I All proposals received Will be opened In I the Council Chambers In the City Hall In the City of Waterloo Iowa, on the 23rd day of January, 2012, al 5:39 p m. Bid proposals will ba acted upon at that time or atsuch lime as may then be fixed. Noticele herebygiven that the Council of the Clty of Waterloo, Iowa will conduct a public hearing on the proposed specifi- cations, pecifi cations, bid document, etc. for Ole Rent- al/Purchase of One (1) Used Vermeer'. TG525L Tub Grinder at 5:30 p.m. on January 23,52912, In the Council Cham-'. bers In the City Hap In the City of Water- loo, Iowa. The proposed bid farm Is on file In the office of the City Clerkfor publici ommninatfrm. AbWdaoscmeN my Services Superintendent, 3505 Eastobnn Avenue, Waterloo, Iowa 50702 Anyone who Is lnlereated may app ear at said time and place and be heard ormay( fie written Waterson wdh Ole'Gify Clerk,: City Hall, Waterloo, Iowa, before the date sal for said hearing. By orderof the Council of the City of Wa- 2011,, lowatihis 12th day of December, 2011. Suzy Scliar GlryClerrk Clerk Rental/Purchase of One (1) Used Vett leer TG525L Tub Grinder January 23, 2012 Bid Tab Estimate: $200,000.00 Bid Bond Not Required Bidder Bid Amount Vermeer Sales and Service P.O. Box 168 Pella, Iowa 50219 % 7, o -`_o Dy °°c)` a�a /Air o Venneer Wisconsin, Inc. 5445 North 131st Street Butler, Wisconsin 53007 j 4/ j 2 j 0, o() Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: January 9, 2012 Prepared: January 4, 2012 Dept. Head Signature: �'1 4 G�}2 ` # of Attachments: J • 'Iaa(2oi2- SUBJECT: Asbestos Abatement Services Request for Proposals for 910 W. Shaulis Road. Submitted by: Noel Anderson -Community Planning & Development Director Recommended City Council Action: Resolution setting date of hearing as January 23, 2012 to approve Request for Proposals for Asbestos Removal at 910 West Shaulis Road; and instruct City Clerk to publish notice. Summary Statement: The City of Waterloo will be demolishing this structure in preparation of further in preparation of the Shaulis Road improvement Project. State laws require that all asbestos containing material be removed prior to demolition. Expenditure Required: To be determined Source of Funds: The asbestos survey and demolition activities of this site will be undertaken by the City of Waterloo using 80% Transportation Funds and 20% Local Option Sales Tax. BOB Policy Issue: Shaulis Road Extension GREENWOOD At -Large Alternative: N/A STEVE SCHMITT At -Large Background Information: The City of Waterloo purchased the building in November of 2010 with the intention of demolishing the structure to make room for Shaulis Road Extension. cc: NOEL C. ANDERSON, Community Planning & Development Director CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA Request for Proposal December 2011 ASBESTOS ABATEMENT SERVICES 910 West Shaulis Road City of Waterloo, Iowa Prepared by City of Waterloo Planning and Zoning Department SECTION I NOTICE OF REQUEST FOR PROPOSALS 1.0 Receipt and Opening of Proposals 1.0.1 All proposals must be received in a sealed envelope in City Hall (date and time stamped) by Tuesday January 3, 2012 4 pm (our clock), Central Time, in order to be considered. City Hall is located at 715 Mulberry St, Waterloo, Iowa. Proposals sent electronically or via facsimile will not be accepted. The mailing container or envelope shall be plainly marked on the outside with the notation 'SEALED RFP FOR ASBESTOS ABATEMENT SERVICES', and the name of the company submitting the proposal. 1.1 RFP Timeline Name of the Proposal: ASBESTOS ABATEMENT SERVICES Date of Issuance: Tuesday December 13, 2011 Deadline for Proposal Submittal: Tuesday January 3, 2011 at 4:00 p.m., Central Time Submit Sealed Proposal to: SEALED RFP FOR ASBESTOS ABATEMENT SERVICES 910 West Shaulis Road Address exactly as stated-* —3 -a City Hall City Clerk 1St Floor 715 Mulberry Street Waterloo, IA 50703 Method of Submittal: Mail or Overnight Delivery, In Person (No Electronic or Fax Submittals) Contact Person, Title: Chris Western, Planner II/Project Manager E-mail Address: chris.western@waterloo-ia.org Phone/ Fax Numbers: Phone: 319-291-4366 Fax: 319-291-4262 1.2 The City reserves the right to accept or reject any or all proposals and to waive any informalities or irregularities in proposals if such waiver does not substantially change the offer or provide a competitive advantage to any Proposer. 1.3 The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other means of delivery employed by the Proposer. Similarly, the City is not responsible for, and will not open, any proposal responses that are received later than the date and time stated above. Late proposals will be retained in the RFP file, unopened. No responsibility will be attached to any person for premature opening of a proposal not properly identified. 1.4 Proposals will be evaluated promptly after opening. After an award is made, a proposal summary will be sent to all companies who submitted a proposal. Proposal results will not be given over the telephone. Proposals may be withdrawn anytime prior to the scheduled closing time for receipt of proposals; no proposal may be modified or withdrawn for a period of sixty (60) calendar days thereafter. RFP FOR ASBESTOS ABATEMENT SERVICES 910 West Shaulis Road— 2011 Page 2 of 9 SECTION II INSTRUCTIONS TO PROPOSERS 2.0 The Proposal shall include the attached Exhibit "A" signature page, properly completed. A company representative who is authorized to bind the company will sign on behalf of the company to indicate to the City that you have read all provisions of the RFP and agree to all terms and conditions, except as provided in paragraph 2.4 below. The City of Waterloo reserves the right to reject any or all proposals, and to accept in whole or in part, the proposal, which, in the judgment of the proposal evaluators, is the most responsive and responsible proposal. 2.1 General Liability Insurance with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. At a minimum, coverage for Premises, Operations, Products and Completed Operations shall be included. This coverage shall protect the public or any person from injury or property damages sustained by reason of the contractor or its employees carrying out their work. The contract shall provide certificate of insurance having the City of Waterloo as additional insured. 2.2 A bid guarantee from each Proposer equivalent to five percent (5%) of the bid price is required. The bid guarantee shall consist of a firm commitment, such as a bid bond, certified check, or other negotiable instrument acceptable to the City, as assurance that the Proposer will, upon acceptance of its bid, execute such contractual documents as may be required within the time specified. 2.3 This Request for Proposal does not commit the City to make an award, nor will the City pay any costs incurred in the preparation and submission of proposals, or costs incurred in making necessary studies for the preparation of proposals. 2.4 Important Exceptions to Contract Documents - The Proposer shall clearly state in the submitted proposal any exceptions to, or deviations from, the minimum proposal requirements, and any exceptions to the terms and conditions of this RFP. Such exceptions or deviations will be considered in evaluating the proposals. Any exceptions should be noted on the Signature Page. Companies are cautioned that exceptions taken to this RFP may cause their proposal to be rejected. No additional exceptions shall be allowed after submittal of a proposal. 2.5 Incomplete Information - Failure to complete or provide any of the information requested in this RFP, and/or additional information as indicated, may result in disqualification by reason of "non responsiveness". RFP FOR ASBESTOS ABATEMENT SERVICES 910 West Shaulis Road— 2011 Page 3 of 9 SECTION IH SPECIAL TERMS AND CONDITIONS 3.0 Term of Contract 3.0.1 The initial term of the Contract shall be for six (2) weeks, anticipated to be from (January 6, 2012) to (January 20, 2012). 3.0.2 The City and the Contractor may renew the original Contract for one (1) week time periods by mutual agreement. One (1) week's notice must be given to renew the Contract for additional increments. 3.0.3 A Contract, approved by the City Council and signed by the Mayor, shall become the document that authorizes the Contract to begin, assuming the insurance requirements have been met. Each section contained herein, any addenda and the response (Proposal) from the successful bidder shall also be incorporated by reference into the resulting Contract. 3.0.4 No price escalation will be allowed during the initial term of the Contract. If it is mutually decided to renew beyond the initial period and the Contractor requests a price increase, the Contractor shall provide documentation on the requested increase. The City reserves the right to accept or reject price increases, to negotiate more favorable terms, or to terminate (or allow to expire) without cost, the future performance of the Contract. 3.0.5 The total actual expenses shall not exceed the amount allowed by the project Contract, including any renewal extensions thereof, unless amended by written agreement. 3.1 Agreement Forms 3.1.1 After award, the Proposer will be required to enter into a written contract with the City. 3.1.2. Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in the Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14 -day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14 -day period), then City may declare that Contractor is in default under the Contract. 3.1.3 Termination for Convenience. The Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate the Contract at any time by delivering to Contractor 10 -days' advance written notice of intent to terminate. 3.1.4 Remedies. If Contractor is in default of the Contract and has not cured said default as set forth in Section 3.1.2 above, the City may take any one or more of the following steps, at its option: 3.1.4.1 by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants under the Contract, or enjoin any acts or things which may be unlawful or in violation of the rights of the City under the Contract, or obtain damages caused to the City by any such default; 3.1.4.2 have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; 3.1.4.3 declare a default of the Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under the Contract; RFP FOR ASBESTOS ABATEMENT SERVICES 910 West Shaulis Road— 2011 Page 4 of 9 3.1.4.4 terminate the Contract by delivering to Contractor a written notice of termination; and/or 3.1.4.5 take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor under the Contract, including but not limited to the recovery of funds. 3.1.4.6 No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action under the Contract, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 3.2 Terms of Payment 3.2.1 Invoices for services authorized under this Contract shall be submitted on a monthly basis and will be paid within forty-five (45) days after receipt of an original invoice and after services are delivered and have been accepted. 3.2.2 For accounting purposes, all invoices shall contain a sufficient level of detail regarding all services provided and allowable expenses incurred. 3.2.3 All invoices and supporting documentation shall be submitted at the intervals as agreed upon via US mail to: City of Waterloo Planning and Zoning Department, attn: 910 West Shualis Road Demolition Project, 715 Mulberry Street, Waterloo, IA 50703. 3.2.4 City has the right, at its discretion, to deny payment for any work by any Contractor if the total actual expenses exceed the amount allowed by the project Contract, including any renewal extensions thereof. The Contractor is not obligated to continue performance of services under this Agreement or otherwise incur costs in excess of the total actual expense allowed unless an amendment to the Contract is approved, and the City notifies the Contractor, in a written amendment, of the City's acceptance of the revised total actual expense allowed. 3.2.5 The City may withhold payment for reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third party claims filed or reasonable evidence that a claim will be filed or other reasonable cause. RFP FOR ASBESTOS ABATEMENT SERVICES 910 West Shaulis Road— 2011 Page 5 of 9 SECTION IV SERVICE REQUIREMENTS 4.0 Background The City of Waterloo, Iowa, is seeking proposals for asbestos abatement services in connection with the demolition of 910 West Shaulis Road. 4.1 Scope of Work The City of Waterloo is seeking a qualified asbestos abatement contractor to remove asbestos containing material (ACM). Proposer shall be responsible to familiarize itself with the specifications included in this RFP and to make a personal examination of the job site(s) and the physical conditions that may affect its bidding and performance under the Contract. The services to be performed under this Contract shall consist of the following: 4.1.1 All services must be performed in accordance with all applicable codes and ordinances of the City of Waterloo, Iowa, accepted professional standards and best practices, as well as all applicable Federal and State regulations, including but not limited to asbestos Statutes and Rules (published by the Iowa Division of Labor), 40 CFR Part 61, National Emissions Standards for Hazardous Air Pollutants (NESHAP), as well as applicable State regulations of the Iowa Department of Natural Resources. The Contractor shall hold and maintain an asbestos permit issued by the Iowa Division of Labor, and all personnel who perform work on the Project shall hold and maintain an Iowa asbestos license issued by the Iowa Division of Labor. 4.1.2 Remove ACM as identified in the asbestos survey included as Exhibit "B". 4.1.3 Document amounts of ACM removed from each structure. 4.1.4 Document ACM disposal at the Black Hawk County landfill through the use of landfill tickets and provide copies to the project manager. 4.1.5 At the request of the City given with reasonable advance notice, attend meetings of the City relative to the work set forth in this Agreement. 4.1.6 Provide other services as requested by the City as may be necessary to implement the demolition project. 4.2 Silence of Specifications — Commercially accepted practices shall apply to any detail not covered in this specification and to any omission of this specification. Any omission or question of interpretation of the specification that affects the performance or integrity of the service being offered shall be addressed in writing and submitted with the Proposal. 4.3 Due to project requirements, the contractor that conducted asbestos surveys is not eligible to perform asbestos abatement on the same properties, and therefore is not eligible to bid on this RFP. 4.4 The Contractor shall complete the Project in an expeditious manner and shall commence work within ten (10) days after being notified by the City with a Notice to Proceed on any given property or properties. All work shall be completed and necessary reports and documentation provided within sixty (60) days of the issuance of Notice to Proceed. If Contractor is prevented from timely completing the work because of circumstances beyond RFP FOR ASBESTOS ABATEMENT SERVICES 910 West Shaulis Road— 2011 Page 6 of 9 the Contractor's reasonable control as determined by the City, the time for completion of the work will be tolled for a period of time equivalent to the stoppage resulting from such circumstances. The Contractor does hereby expressly acknowledge and agree that time is of the essence of this Contract, and, thus, failure by the Contractor to timely render and perform services hereunder shall constitute a material breach of the Contract. RFP FOR ASBESTOS ABATEMENT SERVICES 910 West Shaulis Road— 2011 Page 7 of 9 SECTION VII GENERAL TERMS AND CONDITIONS 1. LANGUAGE, WORDS USED INTERCHANGEABLY - The word CITY refers to the CITY OF WATERLOO, IOWA throughout these Instructions and Terms and Conditions. Similarly, PROPOSER refers to the person or company submitting an offer to sell its goods or services to the CITY, and CONTRACTOR refers to the successful bidder. 2. PROPOSER QUALIFICATIONS - No Proposal shall be accepted from, and no Contract will be awarded to, any person, firm or corporation that is in arrears to the City upon debt or Contract, that is a defaulter, as surety or otherwise, upon any obligation to the City, or that is deemed irresponsible or unreliable by the City. If requested, Proposers shall be required to submit satisfactory evidence that they have a practical knowledge of the particular supply/service proposal and that they have the necessary financial resources to provide the proposed supply/service as described in this Request for Proposal. 3. SPECIFICATION DEVIATIONS BY THE PROPOSER/ OFFEROR - Any deviation from this specification MUST be noted in detail, and submitted in writing in the Proposal. Completed specifications should be attached for any substitutions offered, or when amplifications are desirable or necessary. The absence of the specification deviation statement and accompanying specifications will hold the Proposer strictly accountable to the specifications as written herein. Failure to submit this document of specification deviation, if applicable, shall be grounds for rejection of the item when offered for delivery. If specifications or descriptive papers are submitted with Proposals, the Proposer's name should be clearly shown on each document. 4. COLLUSIVE PROPOSAL - The Proposer certifies that the proposal submitted by said Proposer is done so without any previous understanding, agreement or connection with any person, firm, or corporation making a proposal for the same Contract, without prior knowledge of competitive prices, and it is, in all respects, fair, without outside control, collusion, fraud or otherwise illegal action. 5. SPECIFICATION CHANGES, ADDITIONS AND DELETIONS - All changes in Proposal documents shall be through written addendum. Verbal information obtained otherwise will NOT be considered in awarding of Proposals. 6. PROPOSAL CHANGES - Proposals, amendments thereto, or withdrawal requests received after the time advertised for Proposal opening, will be void regardless of when they were mailed. 7. HOLD HARMLESS AGREEMENT - The Contractor agrees to protect, defend, indemnify and hold harmless the City of Waterloo, its officers and employees, their agencies and agents, from any and all claims and damages of every kind and nature made, rendered or incurred by or in behalf of every person or corporation whatsoever, including the parties hereto and their employees that may arise, occur, or grow out of any acts, actions, work or other activity done by the Contractor, its employees, subcontractors or any independent contractors working under the direction of either the Contractor or subcontractor in the performance of this Contract. 8. PROPOSAL REJECTION OR PARTIAL ACCEP- TANCE - The City reserves the right to reject any or all Proposals. The City further reserves the right to waive technicalities and formalities in Proposals, as well as to accept in whole or in part such Proposals where it is deemed advisable in protection of the best interests of the City. 9. PROPOSAL CURRENCY/LANGUAGE - All proposal prices shall be shown in US Dollars ($). All prices must remain firm for the duration of the Contract regardless of the exchange rate. All proposal responses must be submitted in English. 10. PAYMENTS - Payments will be made for all goods/services delivered, inspected and accepted within 45 days and on receipt of an original invoice. 11. MODIFICATION, ADDENDA & INTERPRETATIONS - Any apparent inconsistencies, or any matter requiring explanation or interpretation, must be inquired into by the Proposer in writing at least 72 hours (excluding weekends and holidays) prior to the time set for the Proposal opening. Any and all such interpretations or modifications will be in the form of written addenda. All addenda shall become part of the Contract documents and shall be acknowledged and dated on the signature page. 12. LAWS AND REGULATIONS - All applicable State of Iowa and federal laws, ordinances, licenses and regulations of a governmental body having jurisdiction shall apply to the award throughout as the case may be, and are incorporated here by reference. 13. SUBCONTRACTING - No portion of this Proposal may be subcontracted without the prior written approval by the City. 14. ELECTRONIC SUBMITTAL - Telegraphic and/or proposal offers sent by electronic devices (e.g. facsimile machines) are not acceptable and will be rejected upon receipt. Proposing firms will be expected to allow adequate time for delivery of their proposal either by airfreight, postal service, or other means. 15. CANCELLATION - Either party may cancel the award in the event that a petition, either voluntary or involuntary, is filed to declare the other party bankrupt or insolvent or in the event that such party makes an assignment for the benefit of creditors. 16. ASSIGNMENT - Proposer shall not assign this order or any monies to become due hereunder without the prior written consent of the City. Any assignment or attempt at assignment made without such consent of the City shall be void. RFP FOR ASBESTOS ABATEMENT SERVICES 910 West Shaulis Road- 2011 Page 8 of 9 17. EQUAL OPPORTUNITY - The successful firm agrees not to refuse to hire, discharge, promote, demote, or to otherwise discriminate in matters of compensation against any person otherwise qualified solely because of age, race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, citizenship status, disability, or veteran status. 18. TAXES - The City of Waterloo is exempt from sales tax and certain other use taxes. Any charges for taxes from which the City is exempt will be deducted from invoices before payment is made. 19. PROPOSAL INFORMATION IS PUBLIC - All documents submitted with any proposal and the proposal shall become public documents and subject to RFP FOR ASBESTOS ABATEMENT SERVICES 910 West Shaulis Road- 2011 Page 9 of 9 Iowa Code Chapter 22, which is otherwise known as the "Iowa Open Records Law". By submitting any document to the City of Waterloo in connection with a proposal, the submitting party recognized this and waives any claim against the City of Waterloo and any of its officers and employees relating to the release of any document or information submitted. Each submitting party shall hold the City of Waterloo and its officers and employees harmless from any claims arising from the release of any document or information made available to the City of Waterloo arising from any proposal opportunity. STATE OF IOWA, } Black Hawk County, SS 1 NOTICE OF AND NOTICE TOL BIDDERS HEANO for the taking of Request for Proposals'. for ASBESTOS ABATEMENT SERVICES FOR 910 WEST SHAuuS ROAD Sealed Request for proposals will be o-' eeated by the Cay Clerk of the City of Waterloo, Iowa at her office In the C1ly:. Hall of said City on the 23rd day ofJam'I uary, 2012, 00 p Asbeaos Aboiement Services for910 Yeast Shaulls Road. Nol oe isherebygiven that the Council of IhoClly of Walerloo;) Iowa will conduct a5 public hearing on tae Reyuesl for Pia(: poral nl, plans, specifications„ etc. for Asbestos Abatement Servloesl for 910 West Shooks Road at 5.30 p.m. on January 23, 2012, In the Council of Chambers In the City Hall in thea City of Walerloo, Iowa The proposed Request for proposal document, piano, specipda-7 flops, etc. Is on 01e inlhe oflicebf the Clly: Clerk for pub llocumentaliom.A pRequest forproposal document, plans, specifica- tions. elo. may be obtained from the: Planning and ZoningOfaco, 716 Mulber ry Street, Waterloo, Iowa, 50703, Anyone who 1s interested may eppear orm at'. sold time angplabe ondJie heard ormoy'. Newrlaen objection with -the City Clark oay Hall, Waterlooi Iowa, before Iha date set for said healing- Bterloo ihls Sth day ofJanuary, orderof the Connell of the 012`Wa Suzy Sohares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo 910 W. Shaulis Rd. Notice was published in the Courier, a daily publication in Waterloo, Black Hawk County, Iowa, 1 time commencing on the 17th day of January, 2012 in the name of said publication, and that the annexed legal rate of advertised is the regular rate of said publication, and that the following is a correct bill for publishing said notice. Printer's Bill $16.93 Subscribed and sworn to before me thisc'A Day of A.D., 20 1— k UCKLE COMMISSION NO. 174858 Received of „a MY COMMISSION EXPIRES the sum of Dollars. In full for publication of the above notice. Request for Proposals for Asbestos Removal at 910 West Shaulis Road January 23, 2012 Bid Tab Bid Bond Required Bidder Bid Bond Bid Amount Active Thermal Concepts 2805 Stonegate Court Hiawatha, Iowa 52233 i �� // 7/7 Advanced Environmental 803 Ricker Street Waterloo, Iowa 50703 5 % % 'S j O do Affordable Hazards Removal, Inc. 121 East Grand Street Monticello, Iowa 52310 go g° ____ ESA, Inc. PO Box 1370 116 Gateway Drive North Sioux City, South Dakota 57049 0 U 0 --OD 0-r7 / 1 New Horizons LLC PO Box 681183 Kansas City, Missouri 64168 cr Z // 3 /, Site Services 1621 East Commercial Street Algona, Iowa 50511 7o 62 w cc), 0-0 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 CITY OF WATERLOO Council Communication City Council Meeting: January 23, 2012 Prepared: January 10, 2012 i% , Dept. Head Signature: S%(/ 4 a/ 1.)# of Attachments: 1 bid tab r SUBJECT: Phase I Environmental Site Assessment Submitted by: Rudy D. Jones, Community Development Director Recommended City Council Action: Authorize Award and Execution of the Contract to ATC Associates, Inc. not to exceed the $1,850.00. Summary Statement: Staff received a total of two (2) bids; the base total amounts are reflected in the attached bid tab. ATC Associates, Inc. is the lowest bidder. Property addresses to be surveyed are: 915, 917, 919, 927, and 1003, 1013, 1021 Lafayette Street Expenditure Required: Not to exceed the aggregate of the base and alternate bids: $1,850.00 Source of Funds: Neighborhood Stabilization Program 3(NSP3) Policy Issue: Potential Housing Development Alternative: None Background Information: An archeological study was provided in the past for the area from E. 7th St. to E. 18th st. as the east and west boundaries, and Franklin St. to the Cedar River as the north and south boundaries for all of the activities in the area. This study will specifically address the 900/1000 blocks of Lafayette Street to ensure compliance. RDJ:an J: YEARDATA\IDED GRANT\NEIGH STABILIZ GRANT\NSP-3\PHASE 1 - NSP3 Council Communication award and execution.doc Cc: Noel Anderson, CPD Director CITY WEBSITE: www.cityofwaterlooiowa.com EQUAL UOUStNG OPPORTUNITY WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Neighborhood Stabilization Program 3 (NSP3) PHASE I ENVIRONMENTAL SITE ASSESSMENT For Demolition and Site Clearance /Single -Family New Construction RFP Due: 12-21-11 Staff Cost Estimate: Less than $2,000.00 Bidder Bid Amount ATC ASSOCIATES, INC. 223 E. 4TH STREET WATERLOO, IA 50703 $1,850.00 TERRACON 6612 CHANCELLOR DRIVE CEDAR FALLS, IA 50613 $2,950.00 Mayor BUCK CLARK CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 CITY OF WATERLOO Council Communication COUNCIL City Council Meeting: g: January, 23, 2012 Prepared: January 10 2012 Dept. Head Signature: # of Attachments: 1 bid tab DAVID JONES Ward / SUBJECT: 174-D-NSP3-01-09-12, Demolition and Site Clearance CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 13013 GREENWOOD At -Large STEVE SCHMITT At -Large Submitted by: Rudy D. Jones, Community Development Director Recommended City Council Action: Authorize Award and Execution o R Company dba Frickson Backhoe and Trucking not to exceed the 8,70 Contracthtoh is thea re ate of the base bid. $28,700.00, which Summary Statement: Staff received a total of five (5) bids, the base total reflected in the attached bid tab. R Company dba Frickson Backhamounts are lowest bidder. Property addresses are: oe and Trucking is the 915, 917, 919, 927, and 1021 Lafayette Street Expenditure Required: Not to exceed the aggregate of the base and alternate bids: Source of Funds: Neighborhood Stabilization Program 3 (NSP3) Policy Issue: Potential Housing Development Alternative: None Background Information: The sites were acquired over the past months Economic Development Initiative (EDI) funds for the purpose of eliminatusing HUD i blight and we have opportunity to replace lots with new housing units.ng slum and RDJ:an Contrac Cc: Noel Anderson, CP Director AWARD 174 Council Communication award and execu ' Cc: Noel Anderson, CPD Director tion.doc EQUAL OPPORTUNITY CITY WEBSITE; M,WW.cityofwaterlooiowa.coin WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WAIERLOO Council Communication City Council Meeting: January 23, 2012 Prepared: January 17, 2012 Dept. Head Signature: PH # of Attachments: SUBJECT: 2012 RIVERFRONT SPORTS PARK SHELTER PROTECT Submitted by: Rick Curran, Facilities Manager, Leisure Services Recommended City Council Action: Request Council Award Contract to B&B Builders & Supply of Waterloo, Iowa for the 2012 RIVERFRONT SPORTS PARK SHELTER PROTECT in the amount of Forty Nine Thousand, Six Hundred dollars and 00/100 ($49,600.00). Summary Statement: This project is to construct an octagon shelter at Cedar River/Exchange Park, 500 Block of Burton Ave., Waterloo Iowa. Expenditure Required: $49,600.00 Source of Funds: Project cost will be funded by a combination of Leisure Services -Sports Improvement, G.O. Bond Fund & Black Hawk County Gaming Grant. Policy Issue: NA Alternative: NA Background Information: Leisure Services & Build Our Ballpark Organization have been working to improve facilities for youth sporting events in Cedar River/Exchange Park. Black Hawk County Gaming Grant of S500,000 was awarded September 12, 2011. CITY OF WATERLOO Council Communication City Council Meeting: 01/23/12 Prepared: 01/17/12 Dept. Head Signature: PH # of Attachments: 0 SUBJECT: Resolution -to approve and authorize Mayor Clark to sign a Waterloo Convention & Visitors Bureau Event/Capital Project Grant Application. The application will be for $20,000. A copy of the grant request is available for review at the Leisure Services Office. Submitted by: Mark Gallagher, Sports Manager Recommended City Council Action: Pass said Resolution Summary Statement: This project will allow us to begin an extensive marketing program for the operation of the new Cedar Valley SportsPlex. Expenditure Required: 0 Source of Funds: NA Policy Issue: NA Alternative: NA Background Information: The Cedar Valley SportsPlex is expected to be open for business late in 2013. A professional marketing plan is needed to ensure a successful opening of the operation. CITY OF WATERLOO Council Communication City Council Meeting: 1/23/12 Prepared: 1/12/12 Dept. Head Signature: # of Attachments: 1 d-vVi C -Lf n7-114. b3f fik-501GbOvi. )1Q0 ? M -5 SUBJECT: 2012 Golf Fees Submitted by: JB Bolger- Golf & Downtown Area Maintenance Manager Recommended City Council Action: Approve 2012 golf fee schedule as recommended by the Leisure Services Commission, Summary Statement The attached fee schedule would be implemented for the 2012 season. Expenditure Required N/A Source of Funds N/A Policy Issue N/A Alternative Adjust fees as desired. Budget projections were created using the rate structure proposed. Background Information: Recommendation from the Leisure Services Commission is to leave fees at the 2011 rates. Fees were raised for the 2011 season. Historically the Council has elected not to raise fees in back to^back years, 2012 GOLF RATES - PROPOSED Adult Daily Fee $18 9 Hole Fee $13 2nd 9 Holes $5 Junior Daily Fee $9 Senior Daily Fee $17 Student Daily Fee $15 Fall Special (Mon -Fri) $13 MTW Special *** tee off before 1:OOpm $9 $5 December Rate Adult Season Ticket $700 Junior Season Ticket $200 Senior Season Ticket** $650 Senior Weekday Ticket** $580 Student Season Ticket $475 Family Pass $950 Junior Morning Pass $10 Adult 10 Rnd Punch 18 holes $160 Adult 10 Rnd Punch 9 holes $120 Reservation Fee '"62 years of age and over $0 CITY OF WATERLOO Council Communication City Council Meeting: 1/23/12 Prepared: 1/12/12 Dept. Head Signature: -'j 5 # of Attachments: 0 SUBJECT: Award Bid & Approve Purchase of Equipment from John Deere to be Delivered by Waterloo Implement. Submitted by: B Bol!er- Golf & Downtown Area Maintenance Mana•er Recommended City Council Action: Award DOT State Bid and approve purchase of: Three (3) John Deere 5075E Utility Tractors- $31,679.74 each Minus Trades Totaling $14,300.00 For a total purchase amount of $79,503.70 From: John Deere Company of Cary, North Carolina in the amount of $79,503.70 Summary Statement These units will be used for maintenance operations at the Golf Courses. Expenditure Required $79,503.70 Source of Funds General Obligation Bond Funds for Off Road Golf Course Maintenance Equipment. Policy Issue N/A Alternative N/A Background Information: These units would be purchased utilizing State of Iowa DOT bids. The Iowa DOT Office of Procurement and Distribution seeks competitive bids that are valid for any government entity in the State of Iowa. This price is lower than any local dealer can provide. Units would be purchased directly from John Deere at the corporate level but set up and delivered by Waterloo Implement. CITY OF WATERLOO Council Communication City Council Meeting: 1/23/12 Prepared: 1/12/12 Dept. Head Signature: 3 3 # of Attachments: 0 SUBJECT: Award Bid & Approve Purchase of Equipment from Van Wall Equipment. Submitted by: IB Bolger- Golf & Downtown Area Maintenance Manager Recommended City Council Action: Award DOT State Bid and approve purchase of: One (1) 2012 John Deere 2500B Greens Mower- $35,116.00 One (1) 2012 John Deere 2030A Pro Gator- $23,554.00 One (1) 2012 Dakota 410 Turf Tender- $13,426.00 Minus trades totaling $15,500.00 For a total purchase amount of $56,596.00 Summary Statement These units will be used for maintenance operations at the Golf Courses. Expenditure Required $56,596.00 Source of Funds General Obligation Bond Funds for Off Road Golf Course Maintenance Equipment. Policy Issue N/A Alternative N/A Background Information: These units would be purchased utilizing State of Iowa DOT bid pricing. The Iowa DOT Office of Procurement and Distribution seeks competitive bids that are valid for any government entity in the State of Iowa. CITY OF WATERLOO Council Communication City Council Meeting: January 23, 2012 Prepared: January 17, 2012 Dept. Head Signature: SG # of Attachments: 4 SUBJECT: Acceptance of US 63 & Ridgeway Avenue Traffic Safety Improvements & Release of Retainage, Goat -lino Contract No. CS -TSF -8155(707)-85-07 Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Final acceptance of the project and authorize Voltmer Electric's retainage sum of $6,740.11 to be released 30 days after date of final acceptance. Summary Statement: The project is complete. Expenditure Required: Retainage sum is $6,740.11. Final construction cost is $324,670.34. Source of Funds: 100% of costs paid by Traffic Safety Grant — no cost to the City. Policy Issue The 30 day period is as per Iowa Department of Transportation's requirements. This project was let by DOT. Alternative Background Information: To save on City's costs, the City had negotiated with DOT for them to conduct construction inspection. City staff did the project construction management and signal inspection. January 12, 2012 Mohammad Elahi City of Waterloo 408 E 6'h Street Waterloo, IA 50703 OLTMER INC. electrical and utility CONT = •.CTORS PROJECT: CS -TSF -8155(707)-85-07 Traffic Signals U.S. 63 and Ridgeway Ave TRF 4 147 RE: Final Acceptance and Retainage Release Mohammad: Please accept this letter as notice that the work for the Waterloo Traffic Signals U.S. 63 and Ridgeway Avenue project k complete. At this time we are requesting final accepftmee of th project and release of retainage, IS/ab 56_ •382.9214 1':3_' Did Ste Rd., RO, HON 00 563 332.51923 Phone Decorah, IA 52101 Fay, January 12, 2012 City of Waterloo Traffic Operations Department 408 E. 6,h Street Waterloo, IA 50703 OLTMER INC. electrical and utility CONT ` ... CTO RS RE: TRF tf 147 CS -TSF -8155 (707) —85-07 BLACK HAWK TRAIL -IC SIGNALS To 1��hom It May Cone INVOICE: This is an invoice for Retainage Release payment tin OS 63 and Ridgeway, Total Amount of Application $ 6,740.11 2.92 Li 17.2 Qtd Sta Phone "Decorah rah. 1;i 200 563,282-5923 CITY OF WATERLOO, IOWA Traffic Operations Department FINAL QUANTITIES CHANGE ORDER Contract No.: 28 Kind of Work Traffic Signals Contractor. Vollmer Inc. The final quantities and price for the above referenced contract between City of Change Order for Final Quantities document A- Description of change to be made or extra work to be done: 1- Change order to adjust quantities to match the actual quantities used. B — Reason for change or extra work: 1- This is City's routine action to finalize projects. (Continued on reverse side) Approved: District 2 Local Systems Engineer Date Traffic Operations Project Number TRF -147 Project No: CS -TSF -8155(707)- -85-07 Date Prepared: January 4, 2012 terloo and Vottmer.Inc. are as described in this Project Engineer Dale Receipt is acknowledged of this change order and final qualities are hereby agreed to. For Cary ofWaterloo: For Contractor Name: Name: Signature: Title: Signature: Date: Date: V, /�QC'/ Title: C-1 -Settlement for cost of work to be made as follows: 1- N/A C-2 - Justification for cost(s) 1- N!A D - ALL ITEMS NO. STANDARD ITEM N 10.00 2102-2710070 2000 2105-5425015 30,00 2115-0100000 40.00 2121-7425020 50.00 2123-7450020 60.00 2301-6911722 70.00 2302-1200100 80.00 2401-6745910 90.00 2416-0100015 100.00 2416-1262018 110.00 2510-6745650 120,00 2510-6750600 130.00 2511-6745900 140.00 2511-7526005. 150.00 2511-7526006 160.00 2511-7525100 170.00 2524-6765010 180.00 2524-9275100 190.00 2524-9325001 200.00 2525-0000100 21000 2526-8285000 24000 2528-6445110 250.00 2533-4980005 260,00 2599-9999005 270.00 2601-2634100 280,00 2601-2636043 290.00 2602-0000020 300.00 2602-0000030 310,00 2602-0000060 320.00 2602-0000070 330.00 2602-0000090 340.00 2602-0000100 CHANGE ORDERS: 7001.00 2526-8445110 7002.00 2525-0000100 7003.00 2524-9275100 7004.00 2302-1200100 8001.00 2435-0600010 800200 2599-9999010 8733-00 2527-9263109 8003:00 2527-9263154 8003.00 25939999010 8004.00 2599-9999010 8006.00 2599-9999010 8007.00 2599-9999010 Total: 0. ITEM DESCRIPTION EXCAVATION, CL 10, RDWY+BORROW TOPSOIL, STRIP, SALVAGE+SPREAD MODIFIED SUBBASE GRANULAR SHLD, TYPE 8 SHLD FINISH, EAR1N PCC PAV'T SAMPLE PCC PAV'T WIDEN. 10" RMVL OF SIGN APRON, CONC, 18" CULV, CONC PIPE, 20000, TRENCHLESS, 18" RMVL OF PAVT RMVL OF INTAKE+UTILITY ACCESS RMVL OF SIDEWALK SIDEWALK, PCC, 5' SIDEWALK, PCC, 6' DETECTABLE WARNING - CURB RAMP RMV+REINSTALL SIGN WOOD POST -TYPE AIB SIGN, 4"X4" TYPE A SIGN, SHEET ALUM TRAFFIC SIGNALIZATION CONSTRUCTION SURVEY TRAFFIC CONTROL. MOBILIZATION EACH' ITEM (INTAKE SPECIAL) MULCH SEED+FERTILIZE (RURAL) SILT FENCE SILT FENCE -DITCH CHECKS RMVL OF SILT FENCE RMVL OF SILT FENCE -DITCH CHECK CLEAN-OUT OF SILT FENCE CLEAN-OUT OF SILT FENCE -DITCH CHECK. FINAL UNIT FINAL QUANTITY UNITS PRICE AMOUNT 465.00 CY 17,00 7905.00 181.00 CY 15.00 2715.00 200.00 CY 44.00 8800.00 117,49 TON 27,00 3172.23 6.51 51A 415.00 2701.65 0 LS 1000.00 0 978.00 57 48.00 46944,00 2.00 EACH 90,00 180,00 4.00 EACH 785.00 3140.00 104.00 LF 240.00 24960.00 711.00 SY 10.00 7110.00 1.00 EACH 400.00 400.00 59.00 57 26.00 1534.00 25,00 57 50.00 1253.00 5,00 SY 60.00 300.00 20,00 SF 35.00 700.00 1,00 EACH 90.00 90.00 42.00 LF 11.00 462.00 24.03 SF 22,00 528.00 1.00 15 147990,00 147990.00 1.00 15 2500.00 2500.00 1.00 LS 3100.00 3100.00 1.00 LS 17000.00 17000.00 1.00 EA 3650.00 3650.00 0.00 ACRE 700.00 0.00 0.30 ACRE 1200,00 360,00 1411.80 LF 4.00 557.20 97,20 LF 4.00 388.80 141.60 LF 1_00 141,80 97.20 LF 1.00 97,23 0,00 LF 1.00 0.00 0.00 LF 1.00 0.00 ITEM 240 PRICE INCREASE (NEW PRICE 14,293.00) 1,00 LS 1193.00 1193,03 ITEM 200 PRICE INCREASE 1.00 I5 18623.20 18623.20 ITEM 180 ADJUSTMENT -42.00 LF 11.00 -462.00 ITEM 070 PRICE INCREASE 4.00 SY 48.00 192,00 MANHOLE ADJUSTMENTS, MINOR 1.00 LS 4966.50 4966.50 DRAIN. TILE WORK 1.00 L5 2024.00 2024,03 PAINTED PAV'T MARK, WATERBORNE/SOLVENT 32.72 STA 108.00 3533.76 PRE-CUT SYMBOL.LEGEND PREFORM POLYMER 6.00 EA 406.00 2436.00 PAVEMENT MARKING MOBILIZATION 1.00 LS 1800.00 1800,00 PAVEMENT MARKING REMOVED 8.00 UNIT'S 48,125 385,00 ASTRO BRAGS SUPPLY AND INSTALL 4.00 EA 115.50 462.00 SAW CUT 207.50 LF 4,00 830,00 $324,670.34 CITY OF WA I'HRLOO Council Communication City Council Meeting: January 23, 2012 Prepared: January 18, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2012 West Shaulis Road/Ansborough Avenue STP -U-8155(711)-70.07 City Contract No. 784 Supplemental Agreement No. 3 Construction -Related Services Submitted by: Jeff Bales, Associate Engineer Recommended City Council Action: Staff has reviewed this agreement and recommends Council approve this document and authorizes Mayor to sign and enter into said agreement. This agreement is available in the City Clerk's office if you wish to review it in its entirety. Summary Statement Transmitted herewith is Supplemental Agreement No. 3 for construction -related services on the above - referenced project. Work under this agreement includes construction review and inspection, materials testing, plant monitoring, record keeping, and documentation as required for final audits per DOT federal - aid projects. Expenditure Required The cost of this agreement is $342,238.57 Source of Funds Federal STP Funds (80%) - $273,790.86 Local Option Sales Tax - $68,447.71. Policy Issue N/A Alternative N/A Background Information This project is the phase 11 extension of West Shaulis Road from Ansborough Avenue to Highway 21 (Hawkeye Road) and includes Ansborough Avenue from Shaulis Road to the Highway 20 interchange. CITY OF WATERLOO Council Communication City Council Meeting: January 23, 2012 Prepared:January 18, 2012 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2012 WEST SHAULIS ROAD/ANSBOROUGH AVENUE STP -U-8155(711)-70.07 CONTRACT NO. 784 NOTICE OF INTENT FOR NPDES COVERAGE UNDER GENERAL PERMIT TO THE IOWA DEPARTMENT OF NATURAL RESOURCES Submitted by: Jeff Bales, Associate Engineer Recommended City Council Action: It is recommended that the Mayor be authorized to sign this Notice of Intent for NPDES Coverage Under General Permit to the Department of Natural Resources. Summary Statement Attached is the "NOTICE OF INTENT FOR NPDES COVERAGE UNDER GENERAL PERMIT" for storm water discharges associated with the above referenced project. This document has been reviewed by this office and is recommended for approval by the City Council. Expenditure Required $175.00 Source of Funds Local Option Sales Tax Policy Issue N/A Alternative None Background Information: Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 01/23/12 Prepared: 01/17/12 41;310. -/-Dept. Head Signature: # of Attachments: 3 SUBJECT: Resolution approving a Letter of Intent for the Black Hawk County Conservation Board (BHCCB) for the future conveyance of a portion of Lots 49, 50, 51 and 52 of Sherwood Park along Greenwood Avenue just east of Highway 218 for the development of a boat ramp and parking area. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval of the Letter of Intent Summary Statement: As you may be aware, the City of Waterloo has acquired multiple properties in the Sherwood Park area along Greenwood Avenue through the FEMA funded HMGP Flood Buyout. The City of Waterloo has been jointly working with BHCCB to develop a master plan on the future use of the area, with plans for joint development/maintenance of the area. Craig Ritland Landscape Architects developed a plan (see attached) that shows the majority of the publicly owned land northwest of Greenhill Road to be incorporated into a proposed Hartman Reserve expansion, to be maintained by BHCCB. The majority of the public owned land southeast of Greenhill Road would be maintained by the City of Waterloo as a proposed Sherwood Park Recreation Area. The master plan shows a proposed boat ramp and parking lot/trail head located just east of Highway 218, which would replace the existing boat ramp located just west of N. Hackett Road. This will allow the area west of Highway 218 to be gated to restrict vehicular access, allowing the roads that currently serve a dual purpose as a vehicular use road and a pedestrian trail to just be used as a pedestrian trail. BHCCB intends to apply for grant funds for the development of the boat ramp and parking area, but as part of the grant application, they need to demonstrate that they will be able to have control of the property if they are successful in getting a grant, so that they can build and maintain the boat ramp. There will likely be additional land that will be conveyed to BHCCB that is not covered by this Letter of Intent, but they are not required to included in the letter, and the actual transfer of the property will not happen for several more months, after all contracts related to the demolition of the flood buyout properties have been closed out. Expenditure Required: None. Source of Funds; N/A. Policy Issue: Parks and Recreation Development CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Alternative: If we do not approve the Letter of Intent, BHCCB will not purse funding for the boat ramp. If the existing boat ramp is not relocated, this will significantly limit the ability to gate off portions of the area to restrict vehicular traffic, as the existing boat ramp would need to maintain public access. Background Information: The properties in question were acquired as part of a HMOP Flood Buyout, which requires that the properties be maintained as a greenspace indefinitely. The properties must either continue to be owned by the City of Waterloo or transferred to a qualified conservation entity, of which the BHCCB meets the requirements to be a qualified conservation entity. The area in question is predominitly all publicly owned land, however there are several private property owners that remain. The City of Waterloo recently received a REAP grant which provides funding to acquire remaining privately owned properties in the area. Acquisition will be voluntary, and any properties that remain privately owned will have to be addressed as part of any park improvements to the area. cc: Noel Anderson, Community Planning & Development Director Path: K:\USERS\ARIC-S\City of Waterloo\council letters\Rise - Grant - MOU - MPO \01-17.12 Council Communication Letter of Intent with BHC Consenntion Board for Sherwood Boat Ramp.doc GEORGE WYTH STATE PARK EXISTI IG BO`'.T RAMP - BRINKER LAKE CEDAR VALLEY LAKES TRAIL TIBBITS PARK • z 11 PROPOSED HA:IAN RESERVE EXPAN PROPOSED ROAD CLOSING ATVIADUCT FOR CONYERS ON 'Ralf CESS TO HA NIMARFAERVE AREA PROPOSED TRAIL74EAD'& BOAT•, RAMP' PROP Q ED PARKING y . GEORGE WYTH STATE PARK PROPOSED SHERWOOD PARK-REC -E/LTION, AREA CEDAR VALLEY LAKES 'MAL IL �Q r ,l3ci �Irrri cin D _'- Com ; 'y n p rq 8 0 m1 i CRAIG RITLAND LANDSCAPE ARCHITECTS PROPOSED GATE FOR PRIVATE PROPOSED SOFT TRAIL ALYIG SOUTH RIVERSIDE TRAIL,dPR - A 1 I 14 (- Proposed Sherwood Park Recreation Area & Hartman Reserve Expansion City of Waterloo and Black Hawk County : '==ti=p:1r?a .j" -R9 1,/..r `' ;, .-- ':,/ n, cl 11 p 4, .,E 1 „F4 •,I�iRK x Q ri ib. �,� i11� *7'''---,-- o L____ *_.__4,. ti ET LI VHILLTRAILij�` �-' )EL' ,iff El — ([ frig SOUTH R IVER dfl DFl F:1 LINOOLIJ, ff z\ti CEDAR BE E { u.i_..; o E PROPERTY ACCESS SANS SOUCI ISLAND IVERSIDE-'1 AIL I D• 1 JOHN DEERE FOUNDRY / NORTH Existing Boat Ramp Brinker Lake 2008 City of Waterloo Property Acquisition Project Greenspace Master Plan CedarValley Lakes Trail Location of Proposed Boat Ramp and Parking Area kk, Sans Souci p tr 161 f ro 4f Riverside - Ng Overview Map VZ Public Land (City, County or State) M4 Private land (not included in buyout) Acquired in buyout •11/1111 „TIP* 411111170t kAL Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 01/23 12 / Prepared: 01/18/12 Dept. Head Signature: # of Attachments: 4 SUBJECT: Resolution approving a Resource Enhancement and Protection (REAP) Grant Award from the Iowa Department of Natural Resources (IDNR) in the amount of $193,400 for acquisition and development related to Sherwood Park Recreation Area and Hartman Reserve Expansion, and authorizing the Mayor to sign and execute said grant agreement and necessary documents. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval of the Grant Agreement Summary Statement: On 8/8/11 the City Council authorized the submittal of an application for a Resource Enhancement and Protection (REAP) Grant for Sherwood Park Recreation Area and Hartman Reserve Expansion. The City of Waterloo has been awarded $193,400 for the project, and must execute the attached Grant Agreement to initiate the project, which would include the acquisition of properties, demolition of structures, and reclamation of the area. Expenditure Required: Up to $193,400. Source of Funds: The grant is funded through the IDNR, no local match required. Policy Issue: N/A Alternative: N/A Background Information: The City of Waterloo is nearing completion of Hazard Mitigation Grant Program (HMGP) flood buyout project, which involved the acquisition and demolition of multiple properties in the Sherwood Park area. The City of Waterloo and the Black Hawk County Conservation Department are jointly working on a Sherwood Park Recreation Area and Hartman Reserve Expansion Master Plan detailing the proposed land use for the area. There were several property owners that were not acquired as part of the flood buyout, but some may now be interested in selling. The area has seen significant dumping and other illegal activity. The draft master plan for the area shows that many of the roads through the area could be gated and closed to public vehicular access, allowing them to be dedicated bike/pedestrian trails, instead of the shared trail/road as they are currently used. This will help to eliminate some of the illegal activity that occurs in the area. cc: Noel Anderson, Community Planning 6t Development Director Path: K:\USERS\ARICS\City of Waterloo\council letters \Rise- Grant • MOU • MPO \01-18-12 Council Communication REAP Grant Award Agreeemm for Sherwood Area Acquisitions and Reclamation.doc CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Fields of Opportunities STATE OF IOWA TERRY E. BRANSTAD, GOVERNOR KIM REYNOLDS, LT GOVERNOR October 31, 2011 CITY OF WATERLOO ARIC SCHROEDER 715 MULBERRY STREET WATERLOO, IA 50703 DEPARTMENT OF NATURAL RESOURCES ROGER L. LANDE, DIRECTOR NOV 4 2011 11-64, ger .1EPLOOs `- Re: REAP Grant # 12-R4-XQ, SHERWOOD PARK REC AREA & HARTMAN RESERVE NATURE CNTR ADDITIONS Dear ARIC SCHROEDER: Congratulations! Enclosed please find two copies of a grant agreement, and one set of attachtents for your Resource Enhancement and Protection (REAP) grant awarded by the Department of Natural Resources (DNR). Please carefully review the grant agreement and attachments. The City must sign both copies of the agreement, return them to my attention and a fully executed copy will be returned to you. If you have not already done so, please submit your appraisal(s), to my attention, for review and approval. State Appraisal Guidelines are available on the DNR's internet site on the following page: http://www.iowadm•.gov/InsideDNR/AboutDNR/RealtyServices.aspx. Please start a folder to place all grant and expense documention in. State rules and regulations included with the application and pertaining to the REAP program effectively become part of the grant agreement. If you have any questions, please contact me at 515-281-3013. Sincerely, Kathleen Moench Budget and Finance Bureau Enclosures WALLACE STATE OFFICE BUILDING / 502 EAST 9th STREET / DES MOINES, IOWA 50319 515-281-5918 FAX 515-281-6794 www.iowadnr.gov DEPARTMENT OF NATURAL RESOURCES RESOURCE ENHANCEMENT AND PROTECTION FUND GRANT AGREEMENT-ACQUISITION/DEVELOPMENT GRANTEE: PROJECT TITLE: CONTACT PERSON: GRANT AWARD: DNR CONTACT/PHONE #: REAP Grant #: 12 -R4 -X0 CITY OF WATERLOO SHERWOOD PARK REC AREA & HARTMAN RESERVE NATURE CNTR ADDITIONS ARIC SCHROEDER $ 193400.00 Kathleen Moench 515-281-3013 1. PURPOSE. The purpose of this REAP Acquisition/Development Grant Agreement is to enable the Iowa Depaitment of Natural Resources (DNR), acting for the State of Iowa, to assist the CITY OF WATERLOO (Grantee) in the acquisition and development of land for the enhancement and protection of open space areas. 2. PARTIES/AUTHORITY. The parties to this Grant Agreement are the DNR, an agency of the State of Iowa, and the CITY OF WATERLOO. The parties make this Grant Agreement pursuant to 1989 Iowa Code Supplement Section 455A.19(1)(a), which authorizes the Natural Resource Commission to spend certain state funds appropriated for projects to enhance and protect open spaces. 3. GENERAL DESCRIPTION OF PROJECT LANDS. This Grant Agreement is for your project described as: ACQUISITION OF 8 PARCELS OF LAND 5 IN HARTMAN RESERVE, 3 IN SHERWOOD PARK, AND RECLAMATION OF A ACTIVE RUBBLE SITE, LOCATED ALONG HWY 218 AND GREENHILL ROAD, WATERLOO, BLACK HAWK COUNTY, IOWA. 4. GRANT AWARD AND REIMBURSEMENTS. The DNR will provide funding for acquisition and development cost up to $193400.00. A. An advance reimbursement totaling 90 percent of the development portion of the grant award may be requested by submitting a letter of request to: REAP Grant Coordinator, Budget & Finance Bureau Iowa Department of Natural Resources 502 East 9th Street Des Moines, Iowa 50319 B. Appraisals must be sent to the Depalrnert for review and approval, follow the DNR appraisal guidelines found at; http://www.iowadnr.gov/InsideDNR/AboutDNR/RealtyServices.aspx, and include a groundwater hazard statement. Submit the appraisal(s) and groundwater hazard statement(s) as soon as possible to the address mentioned above. C. Upon written approval of the appraisal(s), 100 percent advance reimbursement of the acquisition grant award may be requested by submitting a Letter of request and the following documents: • title opinion showing title is clear and marketable; • offer to buy. REAP Grant#: 12-R4-XQ D. Final payment will be made when the project is completed and the grantee submits a letter of request along with the following documents: • a legal description of the property for the Notice of Use Restriction; • pictures of the completed project; • copy of the recorded deed naming the grantee as owner; • copy of the recorded groundwater hazard statement(s); • copies of billings and canceled checks for the acquisition and development costs; • final report, to include a description of the completed project, pictures of the project, and efforts made to procure goods and services from Targeted Small Businesses (TSBs). 5. ACQUISITION COSTS EXPLAINED. Acquisition costs include the lesser of the cost or value of the project lands, and the lesser of the cost or value of acquisition services as follows: A. Cost/Value of Project Lands. Acquisition costs include the lesser of the purchase price paid for the project lands by the grantee, or their fair market value established by an appraisal approved by the DNR. 13. Cost/Value of Acquisition Services. Acquisition costs also include the lesser of the price paid by the grantee for acquisition services, or the fair market value of such services based on a written valuation approved by the DNR. Acquisition services include appraisals, surveys, abstracting, and other miscellaneous services reasonably required for acquisition of the project lands. C. Notwithstanding subparagraphs 5a and 5b, the DNR will not cost -share more than the appraised fair market value of any part of the project lands, and will not cost -share more than the substantiated fair market value of any acquisition services. 6. RESPONSIBILITIES. The grantee is solely responsible for closing the acquisition transaction, recording the transaction and Notice of Use Restriction with the appropriate county recorder. The grantee will make a concerted effort to procure goods and services from Targeted Small Businesses (TSBs) during the performance of this Grant Agreement. The DNR may provide assistance at the request of the grantee, or at the Director's recamnendation. 7. WRITTEN WAIVER. The grantee may choose at its own risk to acquire title to portions of the project lands if necessary to avoid expiration of an offer to sell or to facilitate fund raising, after obtaining a written waiver of retroactivity from the department. 8. AMENDMENTS. This Grant Agreement may be amended only by written ADDENDA signed and dated by the DNR Director or DNR REAP coordinator. Requests for amendments shall be directed to the DNR REAP coordinator. 9. EFFECTIVE DATE/TERMINATION. This Grant Agreement shall become effective when it has been signed and dated by the DNR Director and the grantee. All work specified in the project proposal will be completed by DECEMBER 31, 2013. 10. AVAILABILITY OF FUNDS: If funds anticipated for the continued fulfillment of this agreement are at any time not forthcoming or insufficient, either through the failure of the State of Iowa to appropriate -funds, or discontinuance or material alteration of the program under which funds were provided, then the Deparhnent shall have the right to terminate the agreement without penalty. REAP Grant #: 12-R4-XQ 11. By signing this Grant Agreement, the grantee agrees to the terms and conditions set forth in this agreement and all attachments listed below: • the REAP "General Provisions" (State rules included with application form); • the appraisal guidelines; Date Chuck Gipp, Deputy Director Iowa Department of Natural Resources Grantee Signature, Mayor or County Board Director or Print Name, Mayor or County Board Director Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE S CHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: January 23, 2012 Prepared: January 20, 2012 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Resolution approving the Real Estate Sale Contract between the City of Waterloo and The Heene Family Trust for the acquisition of 218 West Mullan Avenue in the amount of $450,000, with up to $10,000 in city environmental and closing costs, and authorizing the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Authorization of the acquisition of land as described in the amount of $450,000 plus up to $10,000 in environmental and closing costs. Summary Statement: As you may recall, staff has been working on the acquisition of land in Downtown Waterloo for redevelopment opportunities. Recently, the City has acquired other properties in this area, and has been in recent conversations with the owners of 218 West Mullan Avenue for potential acquisition. The owners have agreed to sell for the amount ($450,000) of the 2010 assessed value. The building is empty so there are no relocation costs. The applicant has asked for salvage rights to the interior of the building. The building is empty itself, so there is little salvage value, and the City of Waterloo intends to demolish the property shortly after acquisition. Staff would note that this site is identified in the Downtown Master Plan as a redevelopment area. The property was flooded in the 2008 event. This will continue the City of Waterloo's efforts towards the arrangement of sites for redevelopment opportunities in Downtown Waterloo. The City continues to work with other property owners in this area, and has previously purchased sites in the nearby vicinity, for the Sportsplex project. The acquisition costs would come out of Downtown TIF funds designated for such use. Expenditure Required: $450,000 plus up to $10,000 in environmental and closing costs Source of Funds: Bond funds, with available grant funds (BCRLF or assessment) for environmental portion Policy Issue: Economic Development and Redevelopment of Brownfield sites within the City of Waterloo. Alternative: Not acquire CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Background Information: The City continues to work to acquire flood -damaged sites and dilapidated sites in and near Downtown Waterloo for redevelopment opportunities for new businesses. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELDER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community &Development Director CITY OF WATERLOO Council Communication City Council Meeting: January 23, 2011 Prepared: January 20, 2012 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Adopt a resolution approving the Mayor to sign and fully execute an Extension Agreement with Howard L. Allen Investments, Inc. for an extension to the timeline for demolition of the trucking facility at 123 Stanley Court, moving the date from January 31, 2012 to February 29, 2012. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Resolution approving agreement Summary Statement: As you may recall, back in 2010, the City of Waterloo and Howard L. Allen Investments, Inc. entered into a development agreement for the construction of the new 10,000 sq. ft. trucking facility in the Airport Tax Increment Finance District. The new building would be built just east of the Fed Ex Ground facility, and helped secure funding for the MidPort Boulevard extension project. As a part of the entire process of relocating, Howard Allen Investments, Inc. will demolish the former site after the new site is built upon. Due to the timeline of acquisition, construction, and utility work, the entire project has fallen slightly behind schedule, needing the extension of time for the demolition, from January 31, 2012 to February 29, 2012. The parties involved are all aware of the pending Food Bank project, and are working to rtry and keep to this timeline as much as possible. Expenditure Required: $0.00 Source of Funds: NA Policy Issue: Economic Development within the City of Waterloo. Alternative: NA Background Information: The City has worked to develop industrial lots in the area around the airport for commercial and industrial development, while simultaneously creating the Human Services Campus in the former Rath area. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO Council Communication City Council Meeting: January 23, 2012 Prepared: January 18, 2012 Dept. Head Signature: (7_Z.-- # - # of Attachments: / SUBJECT: FIRE STATION CONCRETE REPLACEMENT Submitted by: Craig Clark - Building Official/Maintenance Administrator Recommended City Council Action: Resolution approving completion of project and release of $2,720.26 retainage and final acceptance of work performed by Stickfort Construction Co, Inc. of Hudson, Iowa at a total cost of $54,405.12. Staff has reviewed this agreement and recommended Council approve this document and authorizes Mayor to sign and enter into said agreement. Summary Statement Expenditure Required $ 2,720.26 of total amount contract amount of $54,405.12 Source of Funds 410-22-1400-2152 Background Information: Stickfort Construction Company Inc PO BOX 447 Hudson, IA 50643 Voice: 319-988-9100 Fax: 319-988-9300 Bill To: Samuels Group 313 E 5th Street Waterloo, IA 50703 INVOICE Invoice Number: 1313 Invoice Date: Sep 22, 2011 Page: 1 Duplicate 'Ship to; Samuels Group 313 E 5th Street Waterloo, IA 50703 Customer ID Customer PO Payment Terms SAMUELS GROUP Net 30 Days Sales Rep ID Shipping Method Ship Date ,, Due,Date 10/22/11 Airborne Quantity Item SITE WORK SITE WORK SITE WORK SITE WORK Check/Credit Memo No: 181168 • Description Work complete on Fire Station CHANGE ORDER 1 CHANGE ORDER 2 CHANGE ORDER 3 Subtotal Sales Tax Total Invoice Amount Payment/Credit Applied Unit Price Amount 49, 200.00 1,650.00 900.00 2,655.12 54,405.12 54,405.12 0 51,654.86 yg4I TOTAL' . 2,720,26 —761"al Due is -if pdairYz�and -final pcfr€fr. APPLICATION AND CERTIFICATION FOR PAYMENT 4.14 DOCUMENT G702 PACE OLE of PACES TO OWNER: Samuels Group PROJECT: Fire Station FROM CONTRACTOR: VIA ARCHITECT: Stic1BortCasaomion Co CONTRACTFOR Piro Station APPLICATION NO: PERIOD TO: 9252011 PROIECTNOS: CONTRACT DATE Distslxnion to: 'OWNER [ [ARCHLiECr [CONTRACTOR CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as sbowa below, in mooatioa with the Cmmact. CootimutionSheet, AMADocammtG703, Ea<nched. 1. ORIGINAL CONTRACT SOM 2. Nadaage byChoage Ordes 3. CONTRACT SUM TO DATE (lie 1 t2) 4. TOTAL COMPLETED & STOREDTO DATE (Cotter= G m G703) 5. RETAINAGE a. 5 %ofcomplard Work S 2720.256 (ColumnD +E on 6703) D %of Stored Mammal S (Cob= F41G703) Totd Reudangc (Lines 5a+ 51> Total i a Colman I o f0703) 6. TOTAL EARNED LESS RETAINAGE (Lad 4Leos Line 5Totd) 7. LESS PREVIOUSt.ttutrjCATES FOR PAYMENT Line 6from tachC S. CURRENT PAYMENT DUE 9. BALANCE TO MUSH, INCLUDINGRETALNAGE 5 (Line 3 less Line 6) S 3 S 5 54.405.12 0.00 54.405.12 54,405.12 5 2,72026 5 51.68486 5 5.9641E ; iS1a6SOE01 2.72026 CHAN(rb 011U41(SUMMARY Ted damages approved in previousmonths laths by Owner ADDTDONS DEDUCDONS Toad approved ibisMtmh TOTALS NET CHANGES by Chang, Osier 50.00 30.00 Them Commctorcatifim thatm the bastoftbeContraaots knowledge, iofotnationaadtdi [Rao& coveted bythis App)xxaoaforPaymcthas bee, completed is axadaae with die Contract Damam+s, that atl soomts bavc tam paid b1' the Coaaamafor Wodc Cantata previous tctifmfesforPaymmtsviceimadadd 6aymmtsreceived Erato Ore Owe:, mdtbateaamtpaymmtstown Patin is now doe. CONTRACTOR Slate ad Subscabed tad sworn to before me this Notary Poblic MyCommiStion copses [,cam Date 01125111 County of aayof ARCHITECT'S CERTIFICATE FOR PAYMENT Iaacmrdmecwith the CaaaaIbmmcntsjo. edoa oo t:observations and the data comf®gtbcapplication. the Aaclinacertifies tothe Owner:to othebed of the Arebiteets knowledge, iafo®tienandbelidYhe Wodchas progressed as indicated, tiegmligy of the Work is indot mdamrwith tbeCmaaa is aided AMOUNT LtkuuteD S 6uocha,lanaumi reanowncemitee dffmfyiats !beano Applcmiar ordonhe Continuation Shan rhagim° changed to ARC3$ECD. a2a AY all f.,yoecon dug' ' / �/L.� e•. ,., re) h v r • Date Sign EY Da= 50.00 IhisCuu5areisnot neva*. The AMOUNT CERTIFIED ispayablconly to the t:annnaor ®ed tacrem, Issuance, payment and amcpemmec or payment aro noes priudicem=nights ofthe Owner aContrac onmder this Contract AIA OCOA4Ma1m•A rATIONAVpCFROAMnCNFOR PAYMENT. 1992 ECRKM•AA . 019E 1HEPMERC.N0Smo1E OFARaamGlS.1735 NEW YGMAVE.Nw-w/51B CIOKPC2X064a1 Note Items in RED FONT are automatically calcnlated from the 6703 form or from items within this G702 Foam. Do NOT hand enter these items on this sheat. CONTINUATION SHEET ALI DOCUMENT G703 ALADocument 0702, APPISCATTON AND CERTIFICATION FOR PAYMENT const Cot t:actoes signed =reification is at^aChcd Usc Column I on Cootrac5 wLeto variable rctnlnage for line itcros may apply. PAGE Of APPLICATION NO: 1 APPLICATION DATE 925/20I1 PERIOD TO: 40,811 ARCffi1F.GTS PROJECT NO: PACES A B C D I t F 1 O H 1 WORK ED MAMMAS TOTAL % 11121‘.1 SCHEDULED 1.ICOMPRhv1OUS PRESENTLY COMPLETED BALANCE RETAINAGE NO. DESCRIPTION OPWORK VALUE APPLICATION THIS PERIOD STORED AND STORED (0+C) TOFINISH OF VARIABLE (D 4E) (NOT IN TO DATE (0-0) RATE) D ORE) (DrE+F) 1 Fac Station 549,200.00 549,200.00 549,200.00 100.00% 52,460.00 COM Excavatc and Backfill 51,650.00 51,650.00 51,650.00 100.00% 582.50 Excavate and RemoveTank COs2 5900.00 5900.00 5900.00 100.00% 545.00 CO 03 Over Excavation Parking lot 52,655.12 52,655.12 52,655.12 100.00% SI32.76 GRAND TOTALS 556405.12 50.00 554,40512 50.00 554,405.12'c "' .a_ .;.r= 50.00 51,720,26 CITY OF WATERLOO Council Communication City Council Meeting: January 23, 2012 Prepared: January 18, 2012_ Dept. Head Signature: C/L # of Attachments: 1 SUBJECT: FIRE STATION CONCRETE REPLACEMENT Submitted by: Craig Clark - Building Official/Maintenance Administrator Recommended City Council Action: Resolution approving completion of project and release of $6,997.50 retainage and final acceptance of work performed by B & B Builders & Supply of Waterloo, Iowa at a total cost of $139,950.00. Staff has reviewed this agreement and recommended Council approve this document and authorizes Mayor to sign and enter into said agreement. Summary Statement Expenditure Required $ 6,997.50 of total amount contract amount of $139,950.00 Source of Funds 410-22-1400-2152 Background Information: APPLICATION AND CERTIFICATE .FOR PAYMENT AJ DocumENT G702 (Instructions on reverse side) PAGE opts: OF TO OWNL•1:: • FROM CO2iIiACTOR: '7 8' S , —SC> CONTRAC C FOR: PROJECTC-r< cPS•-- ^ i ' O APPLICATION NO.: PERIOD TO: c 6; PROJECT NOS.: VIA ARCHITECT: T � GtN::,c4 , CONTRAACT DATE: 3�1 i-\t1rx.Nc.vct--� w S«�}� 3 g-ga111 Distribution n, 0 OWNER 0 ARCH TE=.:*r D CONTRACT: •. 0 0 CONTT-MCTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract_:. Continuation Sheet, AIA Document G703,_is attached. ' q 1. ORIGIE`•iAL CONTRACT SUM `.r_ f '5V c . 2 • Net cE.•:,Inge by Change Orders 'a • — _ 3 _ CONT •IACT SUM TO DATE (Line I ± 2) 4. TOTAL COMPLETED & STORED TO DATE (Column G oti G703) 5 _ RETAINAGE a. % of Completed Work (Col amts D a• E on G703) b. _ _% of Stored Material S v (Co!:imn F on G703) ' Total Pz:tainage (Line 52 + 5b or Tot 's in Column I of G703) 6. TOTAL EARNED LESS RETAINAGE • (Linc ! less Line 5 Torah 7. LESS "PEVIQUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificate) S $ 10 a(9,5 -..g S.o ta19 97 Sa S 6oTg9'To s) ,9 2,so S. CURR =N;T PAYMENT DUE 9 . BALANCE TO FINISH, INCLUDING RETAINAGE 1p cam` (Linc F. less Linc 6) S �J9,,9? 7 CHANGE ORDER SUMMARY . ADDITIONS --- DEDUCTIONS Total ch::ngcs approved in prcviou: months by Owner - Total 2p•)roved this Month TOTALS - - NET CT i Ata GES by Change Order • The undersigned Contractor certifies that to the best of the Contractor's knowledge, in C. •e motion and belief the Work covered by this Application for Pay went has been compi••1• r! in: accordance with the Contract Documents, that all amounts have been paid by ! i,•• Contractor for Work for which previous Certificates for Payment were Issued and ments received from the Owner, and that current payment shown herein is now ,a.: CONTRACTOR: /' By: of Cou d County of p.G C-!,!% Subscribed and sworn to before me this & day of eplarnlzrt / n Date- :C_. -t _ (01 ` Notary Pu. c: My Commission expires: g///,/ • SEP 2 G 2u ; i . ',A.FICH b EC A 'S CERTIFICATE IF!CAI E FOR' PAY gNT ill! iViLis Group, inc. accordance with the Contract Documents, based on on site observations and ti's.- 'I.ua comprising this application, the Architect certifies to the Owner that to the best 4.11 :11r •Architect's knowledge, information and belief the Work has pro7esscd as in dictate, _quality of the Work is in accordance with the Contract Documents, acrd the Colum, ,. is entitled to faytuent -of the AMOUNT CERTIFIED. AMOUNT CERTIftE x.�-... ,:� .. � $ (preach expleZnario%f Irmo rt cer2ifeel-differs fasorm lie -amount applied for. 1n,! call figures on this Application and on the Continuation Sheet that are champ: v conform to the (mount a t:, ) 1 ARCIiITECTi• tV-�-'l/ )a'!e Date: 0 1 BY: This CertiEcateis not negotiable. The AMOUNT CERTIFIED is payable only to the C, at• tractor named herein. Issuance, payment 2nd acceptance of payxllent are wit 1 r a„t prejudice to any rights of the Owner or Contractor under this Contract. Alk nocuutlir 6702 • APPISCATION AND CERTIMCATE FOR nirartT • 1992 EDITION • AIA • Co992 • THE AMERICAN INSTITUTE OF ncaraCIS, 1735 NEW YORK • A'•I]JUE• NW_ WASHINGTON, DC 20006-5292 • WAANIUG Unlicensed photocopying violates UUS copyright laws and will subtec•the violator to Legal proseeutian. G7O - i!"t!::2 glIbtood . ., . .. .. . � tn; in1:_•i .•7 tgrt;r2t1 qr.; ti1c, cr,1ir ?a i rMr:r r.-rc- ^rr. :t:,: frS ° iNUA1UON SHaET riA Doeunent G702, APPLICATION AND CERTIFICATE FOR PAYMENT, , containing Conaactai's signed CerdFctdon, is attached.. . In tahtilati-ans below, amounts are stated to the nearest dollat Use Colnr.:n I on Concocts where variable retainage for line hems may apply. AI& DOCUMENT G-703 (Insrmcdons on reverse side) - PAGE a OF jc•. APPLICATION NO.: APPLICATION DATE: PERIOD TO: ARCHITECT'S PROJECT NO.: ac-\� 60 6. / 6 A DOCUMENT 6703 • CONEN LITON 3 t EOR &$JL `1992 IDrlt(JSI ° AlAn B C D E. F b H I EM N • SCl�ULED bESCRIPTION OF WORK VALUE :WORE COMPLETED MATERIALS PRESENTLY �O� D OR E) COMPLETED AND STORED TO DATE _, (D+E+F) % (C' -� BALANCE • TO (C - G) . REarr;; V TAT om _ I pPPISCATION S (D i- E) TATS PERIOD _ Co'I Q.-re..'i'2.. )MIri< \-a9,9sb,tt, . o 132 soov • 0 • 13 ,5517. ]Gil% a • • ____ _— - - - CAN InQtr rrrrr On Ann -Payr- TA NEW YORK` 1s✓i UT [ON: YL' -u 5hould inc an ori 0inaiAtA dee-mani which ha:; ilii, cau lion printed in rad. An originat as=urs twat thenges "illi net be obscured as matt• occur wan documents arc reproduced. dn992 • T'AE dML^iI SCRIJE. 11.W.,NAflOTON D.0 2000-52.92 • WARNING Unlicensed photocopying violet= U.S. copyright Immo and will oulioot the cloister to legal proecuton. 6703.11:92 BUCK CLARK COUNCIL MEMBERS DAVID JONES Wad 1 CAROLYN COLE I! and 2 HAROLD GIETTY Word 3 QUENPIN HART Ward -1 RON WELPER Ward 5 BOB GREENWOOD {t -Large STEVE SCHMITT At -Large CITY OI+WATF+;RLOO, IOWA WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO, IA 50702 (319) 291-4553 FAX (319) 291-4523 LARRY N. SMITH SUPERINTENDENT Council Communication City Council Meeting: 1/23/2012 Prepared: 1/18/2012 Dept. Head Signature: Sit `"2t # of Attachments: SUBJECT: Sewer Regulation Ordinance Change Submitted by: Larry N. Smith Recommended City Council Action: Requesting approval to amend Waterloo City Code - Section 8 - Public Utilities - Chapter 3 - Sewer Regulations - Article A - User Charges and Fees (8 -3A -2:A.3) to read as follows: 3. User who are located outside of the limits of the city shall pay double the rates specified herein, (Ord.4261, 10-6-1997) unless an a_reement has been reached and signed between the City of Waterloo and the contribudne municipality or entity. Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Regionalization of the City of Waterloo Waste Water Sewer Treatment Facility. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer 8-3A-1 8-3A-2 CHAPTER 3 SEWER REGULATIONS ARTICLE A. USER CHARGES AND FEES SECTION: 8-3A-1: Wastewater Volume 8-3A-2: Determination Of Rates And Charges 8-3A-3: Charges And Fees 8-3A-4: Connection Charges 8-3A-4-1: Building Sewer Connection Charges; Determination 8-3A-4-2: Cross And Lateral Sewer Connection Charges 8-3A-4-3: Use Of Sewer Connection Charges 8-3A-4-4: Permitted Connections 8-3A-4-5: Violations And Penalties 8-3A-1: WASTEWATER VOLUME: A. For purposes of establishing user charges, the quantity of wastewater discharged to the POTW by a user shall be determined by and held to be the quantity of water used based on water meter readings of the waterworks or private water supply unless otherwise approved by the superintendent. If a user shall use water which comes from a private water supply, the user shall meter the water at his own expense when required by the superintendent and shall pay the appropriate user charges. B. All charges and fees not otherwise provided for in this article shall be set by resolution. (Ord. 4261, 10-6-1997) 8-3A-2: DETERMINATION OF RATES AND CHARGES: A. Each connection to the POTW shall pay user charges in accordance with the following schedule: 1. The maximum quarterly rate shall be based on one hundred percent (100%) of water consumption during the winter quarter as recorded by the Waterloo waterworks. For those users of water March 2011 City of Waterloo 8-3A-2 8-342 being billed on a monthly basis by the Waterloo waterworks, the maximum monthly rate shall be based on one hundred percent (100%) of the monthly water consumption. Industrial users will be billed on actual water consumption unless otherwise approved by the superintendent. Any special or private contracts shall be metered at the user's expense. (Ord. 4261, 10-6-1997) 2. Users who have their own private wells shall pay a minimum of fifty three dollars eighty three cents ($53.83) per quarter, unless required to properly meter wastewater flows by the superintendent. (Ord. 4699, 6-14-2004) 3. Users who are located outside of the limits of the city shall pay double the rates specified herein. (Ord. 4261, 10-6-1997) 4. If the rates as specified in this section are not paid when due as required by this section, there shall be added to the rates a penalty of five percent (5%). The clerk shall certify to the county treasurer all sewer rates, charges or rentals and penalties delinquent. (Ord. 4482, 5-29-2001) 5. A surcharge for wastewaters in excess of domestic strength and containing no such chemical or other substances as would interfere with the proper operation of the purifying plant, shall be computed according to the following formula: BOD - $0.10/pound TSS - 0.10/pound TKN 0.10/pound (Ord. 4261, 10-6-1997) 6. The following sewer rental charge shall become effective upon passage of this section: Minimum monthly charge' Minimum quarterly chargee Per Ccf3 over minimum monthly charge $12.50 37.50 1.98 Notes: 1. Includes first 3 Ccf. 2. Includes first 9 Ccf. 3. Ccf = 100 cubic feet of metered water used or metered wastewater discharge if provided in permit. (Ord. 4997, 6-21-2010) March 2011 City of Waterloo Mayor BUCK CLARK CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND 'DEVELOPMENT 715 Mulberry Street o Waterloo, Iowa 50703-5783 0 (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: January 23, 2012 Prepared: January 9, 2012 Dept. Head Signature: # of Attachments: 16 COUNCIL MEMBERS ,,,,,,,,e,,,,,,,,,„SUBJECT: Asbestos Abatement Services Request for Proposals for 820 and 910 Sycamore Streets and 626 W. 9th Street. DAVID JONES Ward 1 CAROLYN COLE Ward HAROLD GE11Y Ward 3 QUENTIN HART Ward 4 RON WELPER Wags Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution setting date of hearing as January 30, 2012 to approve Request for Proposals for Asbestos Survey at 820 and 910 Sycamore Streets and 626 W. 9th Street; and instruct City Clerk to publish notice. Summary Statement: The City of Waterloo will be demolishing 820 and 910 Sycamore Streets in preparation of future residential development. The duplex at 626-628 W. 9th Street was acquired through 657A and is in serious disrepair and must be demolished as soon as possible. State laws require that all asbestos containing material be removed prior to demolition. Expenditure Required: To be determined BOB Source of Funds: Nuisance Abatement GREENWOOD Ar -Lenge Policy Issue: Dilapidated properties STEVE SCHAMITT At -Large Alternative: N/A Background Information: The City of Waterloo purchased the buildings on sycamore several years ago with the intention of demolishing the structures to make room for riverfront housing, while 626-628 W 9th was acquired through 657A. co NOEL C. ANDERSON, Community Planning &Development Director CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning &Development Director Council Communication City Council Meeting: 01/23/12 Prepared: 01/18/12 �� Dept. Head Signature: /i� " # of Attachments: Pad %o (,9 -(11 -2 - SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc., set a date of public hearing, and publish an official notice pertinent to the taking of bids and request to receive and open the proposals for the Request for Proposal for Downtown Historic Survey Services for the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project, and set the date of hearing and bid opening as February 13, 2012. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Preliminary approval of the plans, specifications, form of contract, etc. and set a date of hearing and bid opening as February 13, 2012. Summary Statement: Expenditure Required: to be determined Source of Funds: FEMA Public Assistance (PA) Project WorksheetO2RJD73 Policy Issue: Historic Survey required by the Memorandum of Agreement (MOA) between FEMA, SHPO, IHSEMD and the City of Waterloo to mitigate the loss of historic structures acquired as part of the HMGP Property Acquisition Project Alternative: N/A Background Information: On 1/20/09 the City Council authorized the submittal of an application to apply for Hazard Mitigation Grant Program (HMGP) 1763 Structural Acquisition (Buy Out) funds through the Iowa Homeland Security and Emergency Management Division (HSEMD). On 7/17/09 the City of Waterloo received official notice that the City was awarded funding under the program in accordance with the scope of work and budget that was included in our application that was submitted and approved by HSEMD and FEMA. On 8/3/09 the City Council authorized the agreement between HSEMD and the City CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOUI An Equal Opportunity/Affirmative Action Employer of Waterloo, which has subsequently been executed. The total HMGP Property Acquisition (Buy Out) budget is $4,859,419.00 (based on recent de -obligation), with funding from HSEIvID for up to 75% of the total project budget, and funding from the Iowa Department of Economic Development (IDED) through a Supplemental Community Development Block Grant (CDBG) for 25% of the total project, including the 10% State portion and the required 15% local match. The Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. ;5121- 5207 provides for the FEMA Public Assistance (PA) Program. The PA Program funds multiple disaster recovery activities, such expenses related to work required under a MOA. Sections 403 Essential Assistance and 404 Hazard Mitigation provide funding for demolitions and related work associated with a HMGP Property Acquisition (Buy Out) Program. With this disaster (DR -1763) the program is funded 90% Federal share and 10% State share, with no required local match. Unlike the HMGP Program, with the PA Program communities are not issued an award, but all eligible expenses will be reimbursed through Project Worksheets (PW's). Therefore expenses related to the demolition of acquired properties, including administration and contractual expense (which would include a historic survey contract required by the MOA) will be eligible for reimbursement through the FEMA PA Program. The City of Waterloo is seeking proposals for a reconnaissance and intensive level historic and architectural survey for the Waterloo Downtown Business District on the east and west sides of the Cedar River, and have prepared a Request for Proposal (RFP) and Contract for the work. The MOA called for the Downtown historic survey and creation of a booklet to document the history of Sans Souci Island. A separate RFP will be prepared in the near future for the Sans Souci booklet work. The RFP provides all the proposal (bid) specifications, terms and conditions, as well as the scope of work and details on the method of evaluation. The RFP calls for a lump sum cost for the work. After a bidder is selected, a contract will need to be executed, and the contract must also be approved by IHSEMD. Please fmd attached a copy of the Request for Proposal and Contract for Downtown Historic Survey Services. The document will be available to interested bidders at the office of the Planning and Zoning Department after the City Council preliminarily approves the specifications, bid document, etc., and a date of hearing is set. The proposals would be due to the City Council, opened, and referred to staff for review and recommendation at the February 13, 2012 City Council meeting. CC: Noel Anderson, Community Planning dr Development Director Chris Western, Planner II Adam Poll, Associate Planner Path: K:\USERS ' ARIGS\City of Waterloo \council letters \RFPs Bids Contacts and Agreements for Goods or Services \10.1&11 Council Communication for RFP and Contract for Demo Services no-RACM Group 2 for HMGP Property Acquisition Project.doc CITY OF WATERLOO Council Communication City Council Meeting: January 23 2012 Prepared: January 17, 2012 Dept. Head Signature: Sandie Greco # of Attachments: 1 SUBJECT: San Marnan Traffic Monitoring System Project — TRF -200 Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Set date of Public Hearing and Opening of Bids for February 13, 2010. Summary Statement: Notice for Bidders and Public Hearing Notice will be published once Council sets the date of public hearing and opening of bid. Expenditure Required $38,500 Source of Funds G.O. Bonds Policy Issue Alternative Background Information: This project is part of completing the City's wireless communications network and traffic monitoring system. Cameras will be installed at the intersection of San Marnan Drive with LaPorte Rd., Sears Dr. and Penny's Dr. Images will be transferred to the Traffic Operations Center for traffic operations improvements, traffic safety improvements, and occasionally police use. Project delivery method is turn -key. CITY OF WATERLOO, IOWA CITY HALL 715 MULBERRY STREET 50703 Today's Date: 1/18/2012 Effective Date: 1/9/2012 Employment Date: 11/8/2011 To: City Council Members Re: Notice of Severance Department LEISURE SERVICES Job Title/Classification PARK MAINTENANCE I1- FORESTRY This is to report that the employment of KYLE BAUCH with the City of Waterloo has been severed by reason of: ❑ Retired Disability Related ❑ No ❑ Yes ❑ Resigned • Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 1 $ 21.24 $ 21.24 Vacation -Current 6 $ 21.24 $ 127.44 Usable Sick Leave (x) 25% $ - Frozen Sick Leave (x) 60% $ - Personal Hours $ - Comp Time Pay 3.5 $ 21.24 $ 74.34 Unscheduled Leave $ - Other Pay I $ - Total Payment ll $ 223.02 Approved by Human Resources Date 1/18/2012 V\IXV\ Date C Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Council Agenda Date:_ 1/23/2012 0 Accruals ❑Status 0-9 Updated 6/28/11 CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance Department CITY HALL 715 MULBERRY STREET 50703 Today's Date: 1/6/2012 Effective Date: 12/30/2011 Employment Date: 11/22/1971 Attorney's Office Job TitlelClassification Legal Secretary This is to report that the employment of Linda Craun with the City of Waterloo has been severed by reason of: O Retired Disability Related ❑ No ❑ Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 200 $ 23.05 $ 4,610.00 Vacation -Current $ - Usable Sick Leave 17.5 $ 23.05 (x) 25% $ 100.84 Frozen Sick Leave 763 $ 23.05 (x) 60% $ 10,552.29 Personal Hours 24 $ 23.05 $ 553.20 Comp Time Pay $ - Unscheduled Leave $ - Other Pay $ - Total Payment $ 15,816.33 Approved by Human Resources Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forwa5d copy .f approved form to Department and Human Resources Council Agenda Date: ❑ Accruals ❑Status ❑-9 Date Date 1\6 a Updated 6/28/11 RECEIVED DEC 16 2011 CITY OF WATERLOO, IOWA CITY HALL 715 MULBERRY STREET 50703 Today's Date: 12/14/2011 Effective Date: 1/1.872012 Employment Date: 1/9/1984 To: City Council Members Re: Notice of Severance Department WATERLOO FIRE RESCUE Job Title/Classification BATTALION CHIEF This is to report that the employment of Dave Boesen with the City of Waterloo has been severed by reason of: O Retired Disability Related ❑� No ❑ Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 7.1 $ 28.79 $ 204.41 Vacation -Current 288 $ 28.79 $ 8,291.52 Usable Sick Leave 24 $ 28.27 (x) 25% $ 169.62 Frozen Sick Leave 94 $ 37.46 (x) 60% $ 2,112.74 Personal Hours 24 $ 28.27 $ 678.48 Comp Time Pay $ - Unscheduled Leave $ - Other Pay $ - Total Payment $ 11,456.77 Approved by Human Resources ott. Date Date [):-/N-11 /#77/ /(( Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Council Agenda Date: `I f -- IP- 0 Accruals ❑Status D-9 Updated 6/28/11 WATERLOO PUBLIC LIBRARY—Board of Trustees—November 14, 2011 Submitted by Kim Chapman Members present Troyce Vich, Sue Smith, Karol Erdmann Members absent: Alex Crouse, Jan Hahn Others present: Lori Petersen, Sheryl McGovern, Mike Dargan, Kelly Stern, Amy Rousselow, Nick Rossman, Cheryl Scholl, Kim Chapman The regular meeting of the Waterloo Public Library Board of Trustees was called to order by President Sue Smith at 12:06 p.m. Moved by Vich, seconded by Erdmann, to approve the agenda as amended to add Preparation of FY13 Budget between items 3 and 4 under Director's Report. Motion carried. Moved by Vich, seconded by Erdmann, to approve the October 10, 2011, minutes as presented. Motion carried. The financial sheets and bills were reviewed, noting the Struxture invoice listed for $950 was approved for payment at last month's meeting before the invoice had actually arrived. Moved by Vich, seconded by Erdmann to pay October bills. Motion carried. The October statistics were reviewed, noting the old gates were removed before the customer count could be taken from them. A new patron counter is on order. Director's Report • RFID Update—the AMH (Automated Materials Handler) is installed, and after some adjustments by Nick, seems to be working fine. Staff stations have been installed, but the self -checks are not functional. Erik, of PV-Supa, will return to WPL after a trip to Finland, to finish the installation and trouble -shooting. • WPL Comparisons for Materials Expenditures—Sheryl distributed a spreadsheet with comparison figures to the other IUPLA libraries including circulation, collection size, staffing and other miscellaneous items. • 10 -year Comparison of WPL Statistics—WPL circulation is down from previous years. Sheryl is working with the staff responsible for collection development as part of the strategic plan and will bring a policy change to the Board in coming months. • Preparation of FY13 Budget—the FY13 budget will need to be submitted to the City during December before the Board next meets again. Different scenarios have been mentioned by the mayor, but no clear cut instructions have been received yet. A 5% cut, which has been mentioned by the mayor, would equal $83,000 of the current general fund budget. Accreditation is also coming up next year, which is based partly on budget. When asked how the Board would like to proceed on making cuts, Smith suggested a committee meeting be called when actual instructions are received from the mayor's office. • Miscellaneous—Nothing more. Informational Reports from Staff • Lori Petersen, Technical Services—the RFID conversion has been completed, except for any miscellaneous items; OverDrive titles are being added to the catalog. WATERLOO PUBLIC LIBRARY—Special Meeting of Board of Trustees—December 6, 2011 Submitted by Kim Chapman Members present: Members absent: Others present: Sue Smith, Troyce Vich, Alex Crouse, Karol Erdmann Jan Hahn Sheryl McGovern, Mike Dargan, Carolyn Sallis, Kim Chapman The special meeting of the Waterloo Public Library Board of Trustees was called to order by President Sue Smith at 4:01 p.m. Moved by Vich, seconded by Erdmann, to approve the agenda as presented. Motion carried. FY13 Budget Discussion • Sheryl reported we had first been given instructions to possibly figure a budget with a 5% decrease, then told there would be no new money and to not ask for increases. No real clear direction has been given for preparing the FY13 budget as of today's meeting. • The document "Notes for FY13 Budget Prep Work Session," which was distributed electronically, was reviewed. • Another document, which is a brainstormed list by staff of possible revenue -generating ideas, was reviewed. • The FY12 budget sheets were reviewed in regards to each line item with discussion on the following: o 1371 -Building Maintenance includes the janitorial contract; could some of the cleaning be cut in half? Could there be less daily cleaning? Could Sunday cleaning be eliminated? Could Aramark change rugs less often? Could Aramark be used on an on-call basis? o 1319—Other Professional Services includes the contract with the security company. Could security be eliminated? o 1343—Postage seems high; it does include mailing of interlibrary loan. Discussion. • The consensus of the Board is to prepare a budget with no cuts and one similar to the current FY12 budget. Maintain the same staffing and hours. If cuts need to be made, begin by reviewing the security contract and postage. Next Meeting Date • January 9, 2012 Moved by Vich, seconded by Erdmann to adjourn. Motion carried. The meeting adjourned at 5:11 p.m. MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, NOVEMBER 8, 2011 LEISURE SERVICES OFFICE 1101 CAMPBELL AVENUE Chairman Kevin Evans called the meeting to order at 7:30 AM. Present: Mike Allen, Sheryl Annette, Kevin Evans, Robert Frost, Julie Koch-Hoth, Aundra Meeks and Sharon Samec. Staff present: Paul Huting, Bill Bachman, James Bolger, Todd Derifield, Chris Dolan and Mark Gallagher. Evans called for approval of the agenda. Motion by Samec, seconded by Annette to approve the agenda. Ayes: All. Nays: None. Evans called for approval of the 10/11/11 meeting minutes. Motion by Annette, seconded by Koch- Hoth to approve the minutes. Ayes: All. Nays: None. Evans called fcr approval of the bills. Motion by Samec, seconded by Annette to approve the bills. Ayes: All. Na,: None. Staff Updates were given and a slide presentation was presented showing progress on some current projects — Water Trail Project at Ranchero Rd, Riverfront Sports Park at Cedar River Exchange Perk and Mark's Park Splash Pad downtown. The next regular Leisure Services Commission Meeting is scheduled for Decemher 13, 2.011. Motion by Samec, seconded by Annette to adjourn. Meeting adjourned at 8:08 AM. (Note: Dec. 13m meeting cancelled) Signed this 10thh day of January 2012. Sharon Samec, Secretary CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. November 18, 2011 Carnegie Conference Room Members Present: Tim Luce, John Blitsch, Bonetta Culp Member Absent: Abraham Funchess (ex officio) Others Present: Pat Treloar, Dennis Gentz, Rick Curran, Bob Stringer, Cheryl Huddleston Moved by Blitsch, seconded by Luce to approve the November 18, 2011 Agenda as mailed. Motion carried. Moved by Luce, seconded by Blitsch to approve the October 17, 2011 Minutes as mailed. Motion carried. UNFINISHED RUSINF.SS The Civil Service List for Draftsperson -Engineering Department was presented for approval. The Human Resources Committee on 7/25/11 approved beginning the Civil Service process. The Civil Service Commission on 8/26/11 approved the job description and testing criteria. There is a vacancy due to a retirement. The position was advertised in the Courier, notices were sent to the agencies, organizations and individuals on the Affirmative Action List, posted on the City Website, on the cable access channel and in all City departments. We received 9 resumes and 6 candidates were invited to interview. Panel members were Dennis Gentz and Mike Heerkes from Engineering and Cheryl Huddleston from Human Resources. Two did not pass the interview. There is a list with 3 white males and 1 Hispanic male. Moved by Blitsch, seconded by Luce: We, the members of the Civil Service Commission, certifr the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Draftsperson for the City of Waterloo, Iowa Engineering Department. Appointment(s) shall be made from this list for the next year (November 18, 2011 — November 17, 2012). CERTIFIED UST Martin Smith Ben Wagner Isaac Jimenez Nicholas Hellman Motion carried. Culp now at meeting. Luce called for a revote on Draftsperson. Moved by Culp, seconded by Luce: We, the members of the Civil Service Commission, cert the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Draftsperson for the City of Waterloo, Iowa Engineering Department. Appointment(s) shall be made from this list for the next year (November 18, 2011 — November 17, 2012). CERTIFIED LIST Martin Smith Ben Wagner Isaac Jimenez Nicholas Hellman Motion carried. The Civil Service List for Battalion Chief -Fire Rescue was presented for approval. The Human Resources Committee on 9/26/11 approved beginning the Civil Service process. The Civil Service Commission on 10/17/11 approved the job description and testing criteria. There is a vacancy due to a pending retirement. The position was posted in all fire stations and we received 5 resumes. Fire Chief Greg Martin from Rochester, MN, Fire Chief Mark English from Cedar Rapids and Battalion Chiefs Mike Jenn, Mike Junk and Dave Boesen interviewed the candidates. Two did not pass the interview and the list has 3 white males. Moved by Luce, seconded by Blitsch; We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible, based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Battalion Chief for the City of Waterloo, Iowa Fire Rescue Department. Appointment(s) shall be made from this list for the next two years (November 18, 2011—November 17, 2013). CERTIFIED LbST Michael Moore Marty Freshwater Carl Reninger Motion carried. NEW RIISINESS The job description and testing criteria for Park Maintenance IV-Plumber/Leisure Services was presented for approval. The Human Resources Committee approved the position on 11/7/11. There will be a vacancy due to a retirement. This is a completely new description since the retiring employee has worked for the City for twenty-six years. Moved by Blitsch, seconded by Culp to approve the job description and testing criteria for Park Maintenance IV-Plumber/Leisure Services. Motion carried. OTHER RIISINRSS None With no further business, moved by Culp, seconded by Blitsch to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission Voucher Prepared by Pauline C January 5, 2012 Vendor Name Story Construction Address 300 South Bell Avenue City & State Ames, la 50010 Invoice Date Invoice Date Project # 1/5/2012 618 RETAINAGE Special Instructions An ,Q. -a,> Submitted By yDate ************************************* Invoice No. City of waterloo PAYMENT VOUCHER Vendor No. Departmen Engineering Grant/Project Code # 9002 A010912 Qty/Unit Amount Description GL Distribution City Contract 716 Est.. No 10 35,986.85 E. 6th Stt. Storm Pump Station Imps. Period to 11/4/11 PROJECT COMPLETE FINAL RETAINAGE TOTAL 35,986.85 January 5, 2012 407-07-5300-2162 Approved By Date An Equal Opportunity/Affirmative Action Employer Voucher Prepared by: Pauline C. CITY OF WATERLOO 9002 PAYMENT VOUCHER A012312 January 9, 2012 Vendor Name Address City & State Invoice Date Vieth Construction Finance Dept Only Vendor No. Batch No. Keyed By Department Engineering Grant/Project Code # 07VIPPORT Invoice No. Qty/Unit Amount Description G/L Distribution 1/6/12 $20,228.60 Contract No. 734 Est No. 26 $5,057.17 Cedar River Water Trail (Portages) Period Ending 1/6/12 Special Instructions: Submitted By: �l Total $25,285.77 1/9/12 424-07-7610-2175 407-07-7610-2175 Date Approved By: Date An Equal Opportunity/Affimative Action Employer Prepared By Pauline C CITY OF WATERLOO 9002 January 9, 2012 Vendor Name Peterson Contractors Address City & State Invoice Date Invoice No. Qty/Unit 1/9/12 Special Instructions: 36 Submitted B � Total PURCHASE ORDER Vendor No. 1132 Department Engineering Grant/Project Code # 07VITLOPL Marks Park 37IMPMark Wtr Works WWW Wtr Main Amount Description $15,991.28 City Contract No. 763 Est. No. 36 07VITLOPL River Renaissance Lower Plaza Water Work: Div. 2A Marks Park 37IMPMark Wtr Wks Main WWW Wtr Main Div 2B Period Ending 12/30/12 $15,991.28 1/9/12 Date Approved By: An Equal Opportunity/Affirmative Action Employer A012312 GL Distribution 424-07-7610-2175 426-37-4105-2168 424-07-7610-2199 January 9, 2012 Vendor Name JDE Address City & State CITY OF WATERLOO 9002 PAYMENT VOUCHER A012312 Vendor No. Department: Engineering Grant/Project Code # 07STR WYFD Invoice Date Invoice No. Qty/Unit Amount Description 12/27/12 2011-0048 Special Instructions FY Wloo Downtown Wayfinding Signage $306.00 Contract No. 783 Est. No.8 $76.50 Nov. 28 thru Dec. 23, 2011 TOTAL 382.50 1/9/12 Submitted By Date Approved By Date G/L Distribution 290-07-7161-2103 409-07-7120-2103 An Equal Opportunity/Affirmative Action Employer Payment voucher prepared by: Pauline Closso C CITY OF WATERLOO 9002 PAYMENT VOUCHER A012312 January 9, 2012 Vendor Name Address City & State Invoice Date Vendor No. Department: Engineering Peterson Contractors Inc. Grant/Project Code # 07 VIP PUMP ****************************«.****** Invoice No. Qty/Unit 1/9/12 17 Spec' Instructions Submitted By Amount Description G.L. Distribution City Contract 801 Est # 16 Cattle Congress $0.00 Storm Water Improvements Div. 1 $12,825.00 Division II Sanitary Pump Station Period ending 12/16/11 flidrL )A) 1V1-197YL1 TOTAL $12,825.00 1/9/12 Date Approved By An Equal Opportunity/Affirmative Action Employer 424-07-7505-2171 520-14-5200-2163 Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER December 9, 201 Vendor Name AECOM Address City & State *«....****************************** Invoice Date Invoice No. Qty/Unit 12/6/11 12/6/11 12/6/11 12/6/11 Snecia I Instructions Submitted By 37189148 37189148 37189148 37189148 Department Engineering Grant/Project Code # 07LTF 5007 Amount Description $2,737.71 $10,553.38 $912.57 $3,517.80 TOTAL 17,721.46 12/9/11 Date Blowers Creek Design Dry Run Creek Design Blowers Creek Design Dry Run Creek Design EDA 75% EDA 75% CDBG 25% CBDG 25% PAILLb 75%25 Approved By An Equal Opportunity/Affirmative Action Employer G.L. Distribution 290-07-5300-2103 290-07-5300-2103 290-07-5300-2103 290-07-5300-2103 Date A121911 07 LFT 5007 07 LFT 5007 07 LFT D078 07 LFT D078 Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A012312 January 9, 2012 Vendor Name Stanley Consultants Inc. Address 100 Court Avenue Suite 300 City & State Des Moines, IA 50309-2200 r:x*************************xa+«***** Department Engineering Grant/Project Code # Invoice Date Invoice No. Qty/Unit Amount Description G.L. Distribution Waterloo Stormwater Lift Stations 12/2/01 146799 $29,854.35 Study & Design Phase Westfield Ave, 290-07-5300-2103 Virden Creek & Vinton Special Instructions TOTAL 29,854.35 1/9/12 Submitted By Date Approved By Date 100% Reimburseable tfriA A ALWIA. An Equal Opportunity/Affirmative Action Employer