HomeMy WebLinkAboutMinutes-05/18/2015FINANCE COMMITTEE
May 18, 2015
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Cole, Schmitt, and Welper. Absent: Jones.
Moved by Schmitt, seconded by Welper that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
Moved by Schmitt, seconded by Welper that the Minutes of March 2, 2015, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Welper that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
16 Employees of Waste
Management Services
Fork lift training
Waste
Management
Facility
5/20/2015
$800.00
Michelle Weidner, CFO
Iowa Governmental
Roundtable
Des Moines,
IA
05/19/15
—
05/21/15
$305.00
Ayes: Three. Motion carried.
Mr. Schmitt questioned what the Iowa Governmental Roundtable provided.
Michelle Weidner, Chief Financial Officer, explained that her travel is for continuing education
credit.
Moved by Schmitt, seconded by Welper that request of Mark Rice, Public Works Director, for
authorization to dispose of retired equipment, be approved. Ayes: Three. Motion carried.
Moved by Welper, seconded by Schmitt that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Building
Inspections
$5,000.00
Scanning of all fire inspection documents (part of
new document imaging system).
Center for Arts
$2,700.00
Advertising with Lamar -billboard for two RiverLoop
events - Iowa Sweet Corn Festival (Aug 8) and Stem
& Stein (Aug 15). Total of 8 billboards - 4 per event
to run 7/20/16.
Central Garage
$1,897.40
Emergency/Safety Equipment for new Leisure
Services Trucks.
Central Garage
$1,260.60 + $12.00
S/H
Motor grader serrated cutting edges.
Leisure Services
$4,167.00 + $50.00
S/H
Six 8' heavy duty galvanized framed picnic tables.
Leisure Services
$3,600.00
Trees for Gates Golf Course.
Leisure Services
$15,750.00
Counters on the top of existing concourse railing.
Mayor
$4,780.79
Membership - Metro Coalition.
Finance Committee
May 18, 2015
Page 2
Street
$4,267.36
Replacement tires for reclaimer.
Traffic
Operations
$8,100.00
400 LED light bulbs.
Traffic
Operations
$8,016.00
Concrete repairs by new light pole bases in
downtown area.
Ayes: Three. Motion carried.
Mr. Schmitt questioned if the expense for trees was to move trees.
Paul Huting, Leisure Services Director, explained that it is to move the trees utilizing a large
spade.
Mayor Clark explained that the Metro Coalition is comprised of the ten largest cities in Iowa.
They focus on lobbying efforts that pertain to large cities.
Moved by Cole, seconded by Welper to approve the budget amendment to budget to use fund
balance to pay medical claims in accordance with the certified budget in the amount of $626,974
and budget additional insurance refunds and related expense in the amount of $146,888. Ayes:
Three. Motion carried.
Michelle Weidner, Chief Financial Officer, explained that we budgeted to have lower claims but
are processing the amendment to use fund balance as a precaution as we do not know what the
claims will be for the next six weeks.
Moved by Cole seconded by Welper to approve the project budget for the Rotary Club Award
for Podiums project in the amount of $1,000, as submitted by Cultural & Arts. Ayes: Three.
Motion carried.
Moved by Cole, seconded by Welper to approve the budget amendment for the Sewer Fund to
use fund balance for unplanned expenses in the total amount of $265,000. Ayes: Three. Motion
carried.
Michelle Weidner, Chief Financial Officer, explained that these are due to more legal and
engineering costs that originally anticipated.
Moved by Cole, seconded by Welper to approve the budget amendment for Young Arena for
increased sales tax revenue and related sales tax expense in the amount of $2,600, as well as
other expenses increases and decreases in the amount of $13,300. Ayes: Three. Motion carried.
Moved by Cole, seconded by Welper to approve the budget amendment to use fund balance to
pay workers compensation claims in accordance with the certified budget in the amount of
$80,000. Ayes: Three. Motion carried.
Moved by Cole, seconded by Welper that Bilis Payment, as contained in Accounts Payable
Invoice Report, dated May 18, 2015, in the amount of $16,560,820.66 be received, placed on file
and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
Michelle Weidner, Chief Financial Officer, explained that the bond payments for the year are
being made and that is
With no further business before the committee, it was moved by Schmitt, seconded by Welper
that the meeting be adjourned at 5:20 p.m. Ayes: Three. Motion carried.
Suzy Sc : res, CMC
City Cle k/Human Resource Director