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HomeMy WebLinkAboutMinutes-4/06/2015April 6, 2015 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, April 6, 2015. Mayor Ernest G. Clark in the Chair. Roll Call: Jones, Schmitt, Lind, Morrissey, Welper, and Hart. Absent: Cole. Moment of Silence. Mayor Clark took a moment of Silence to recognize the passing of Ed Gallagher Junior. Pledge of Allegiance: Mayor Buck Clark. 144331 - Hart/Schmitt that the Agenda, as amended by adding the recognition of Cindi Shepard as the April Team Member of the Month and updating the name of the project for item #3, for the Regular Session on Monday, April 6, 2015, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion carried. 144332 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, March 30, 2015, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion carried. Mayor Clark recognized Cindie Shepard as the April Team Member of the Month. Mayor Clark read a Proclamation April 2015 as Sexual Assault Awareness Month. Mayor Clark read a Proclamation declaring April 12-19, 2015 as Days of Remembrance. Mayor Clark read a Proclamation declaring April 6-11, 2015 as National Community Development Week. Mayor Clark read a Proclamation declaring April 6, 2015 as Gadson Strong Day. Presentation by Tammy Turner, Waste Trac Recycling Educator with Black Hawk County Solid Waste Management Commission, on the Electronics & Household Hazardous Materials Drop-off Event to be held on Saturday, April 11, 2015. CONSENT AGENDA 144333 - Hart/Jones that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated April 6, 2015, in the amount of $3,081,706.50, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2015-226. 2. Resolution approving the request of Enisa Kajtazovic for tax exemptions on the construction of a new home valued at $290,000 for property located at 5039 Sweet Water Circle, and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor assigned No. 2015-227. 3. Resolution approving the request of Blaire Dinsdale for tax exemptions on the construction of a new home valued at $185,384 for property located at 4143 Mockingbird Ln., and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor assigned No. 2015-228. 4. Resolution designating April 6-11, 2015 as National Community Development Week to commemorate the Community Development Block Grant program in the City of Waterloo, Iowa; and authorize Mayor and City Clerk to execute said document. Resolution adopted and upon approval by Mayor assigned No. 2015-229. April 6, 2015 Page 2 5. Resolution supporting the application by Prairie Rapids, LLC for the Iowa Workforce Housing Tax Incentives Program and approving a Workforce Housing Investment Program (WHIP) funding agreement to construct 60 new housing units located near the southeast corner of Kimball Avenue and Ridgeway Avenue. Resolution adopted and upon approval by Mayor assigned No. 2015-230. 6. Resolution approving Order accepting Acknowledgment/Settlement Agreement and check for $300.00 from Save More Foods, 1975 Franklin, Waterloo, Iowa 50703 for sale of tobacco to minor violation. Resolution adopted and upon approval by Mayor assigned No. 2015-231. 7. Request of Caren See for a concrete driveway to be located at 314 Brees Street, together with recommendation of approval of City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2015-232. 8. Resolution setting the date for a public hearing on Monday, April 20, 2015 to review the proposed funding recommendations set forth by the Community Development Board for the FY2016 One-year Action Plan for CDBG and HOME Program Funds for the Waterloo/Cedar Falls HOME Consortium. Resolution adopted and upon approval by Mayor assigned No. 2015-233. 9. Request of Jason Lawless for a concrete driveway to be located at 707 Ogden Avenue, together with recommendation of approval of City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2015-234. 10. Resolution setting date of hearing as April 20, 2015 to approve request by Jeff Walters to purchase a 30' x 32' metal pole building located at 4012 Leversee Road for $500 with a Development Agreement. Resolution adopted and upon approval by Mayor assigned No. 2015-235. b. Motion to approve the following: 1. a. b. 2. a. b. c. d. e. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Mayor Buck Clark Mayor's Volunteer Awards Luncheon; Mayors' Top Teen Awards Reception Waterloo, IA 4/21/2015 $600.00 Investigator Hesse Investigative strategies for Child Abduction Cases Des Moines, IA 5/18/15 - 5/21/15 $575.00 Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Casey's General Store #2879, 3260 University Avenue Class B Native Wine/C Beer Renewal 4/18/2016 X Hy -Vee #1, 2834 Ansborough Avenue Class B Wine/C Beer/E Liquor Renewal 3/23/2016 X Hy -Vee Food Store and Drugstore #4, 4000 University Avenue Class E Liquor/B Wine/C Beer Renewal 3/15/2016 X Lone Star Steakhouse and Saloon, 4045 Hammond Avenue Class C Liquor / Outdoor Service Renewal 3/22/2016 X Hunny Comb Hideout, 929 W. 5th Street Class C Liquor New 03/22/2016 X 3. Recommendation of appointment of Scott Strader, from the Civil Service list, to the position of Combination Inspector II, at the Waterloo Building Inspections & Maintenance Department, effective April 20, 2015. 4. Recommendation of appointment of Tajah Wright, from the Civil Service list, to the position of Housing Coordinator at the Waterloo Housing Authority effective April 13, 2015. April 6, 2015 Page 3 5. Recommendation of appointment of Brian Bowman from the Civil Service list, to the position of Treatment Operations Foreman at the Waste Management Services Department effective Tuesday, April 7, 2015. 6. Motion to approve Exception to Burning Yard Waste Application for Cedar Valley Soccer Club to burn approximately 1-2 acres of prairie grass along Ridgeway Avenue at the Cedar Valley Soccer Complex. 7. Motion to approve Application for Fireworks Display for The VGM Group for the VGM Heartland Conference 2015 at Park Avenue Bridge, on Monday, June 15, 2015, at approximately 9:25 p.m. (Approx. 25 minutes). 8. Bonds Roll call vote -Ayes: Six. Item 1.A.5. - Ayes: Five. Nays: One (Lind). Item 1.B.1(a) Ayes: Five. Nays: One (Lind). Item 1.b.1 (b) Ayes: Four. Nays: Two (Schmitt, Lind). Motion carried. RESOLUTIONS 144334 - Hart/Morrissey that "Resolution approving award of contract to B&B Builders Inc., of Waterloo, Iowa in the amount of $44,500; and approving the Contract, Bonds, and Certificate of Insurance for the FY2015 Upper Gates Park Shelter Project; and authorize Mayor and City Clerk to execute said documents", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2015-236. 144335 - Hart/Morrissey that "Resolution approving completion of project and release of $6445.75 retainage and final acceptance of work performed by Don Gardner Construction of Waterloo IA, in conjunction with the Waterloo Public Library Restroom Renovation, at a cost of $128,915.00 Staff has reviewed the agreement and recommended Council approve this document", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2015-237. 144336 - Hart/Morrissey that "Resolution awarding bid in the amount of $39.75/Acre-Option A, $41.75/Acre-Option B, $26.50/Acre-Option C, $595.00/Acre-Option D, and $39.75/Acre-Option E to B&B Lawn Care Inc. of Waterloo, Iowa for 2015 Right Of Way Mowing", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2015-238. 144337 - Schmitt/Hart that "Resolution approving award of hotel/motel tax council discretionary funds to Waterloo Homecoming Association - $10,000; Leisure Services - $9,000; North End Cultural Center, Inc. - $5,000; Social Action, Inc. - $10,000; Waterloo Municipal Band - $20,000; RiverLoop Association, Inc. - $10,500", be adopted. Roll call vote -Ayes: Four. Nays: Two (Lind, Schmitt). Mr. Schmitt questioned if the sub -committee reviews how the event performed after the event. Michelle Weidner, Chief Financial Officer, explained that the applicants do provide a one page summary of the event and a list of expenditures prior to receiving the funding. Mr. Hart explained the requirements for the applicants to be eligible for the grant. Aaron Buzza, Director CVB, explained the definition of tourism and his grant process for the non -discretionary grant funds. Mr. Schmitt questioned if the event is evaluated after it is finished. Michelle Weidner, Chief Financial Officer, explained that a report is received after the event from the applicant. Mr. Hart explained that the expenditures. April 6, 2015 Page 4 Mr. Lind questioned if there are additional applicants. Mr. Hart explained that there is a grant period every three months. Resolution adopted and upon approval by Mayor assigned No. 2015-239. 144338 - Schmitt/Hart that "Resolution approving Construction Plans for Private Sanitary Sewer Serving Kinsale Addition Phase 2, as submitted by Brain Engineering, Inc. of Cedar Rapids, Iowa; and Sewage Treatment Agreement DNR Form 29 (Nov 00) with the Department of Natural Resources and the final acceptance of construction plans subject to the review and acceptance by the DNR; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2015-240. 144339 - Schmitt/Hart that Change Order No. 1 for a net increase of $8,285.60 for the F.Y. 2014 Treatment Plant Levee Tree Removal, Contract No. 868 be approved and authorize the Mayor and City Clerk to execute said document. Roll call vote -Ayes: Six. 144340 - Morrissey/Welper that "Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by Vieth Construction Corporation, of Cedar Falls, Iowa, at a total cost of $131,143.00 for the F.Y. 2014 Treatment Plant Levee Tree Removal, Contract No. 868", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2015-241. 144341 - Morrissey/Welper that "Resolution approving lease agreement with Silver Eagle Harley Davidson for 2 Harley Davidson Police Motorcycles for a 12 -month period at a cost of $135.00 per motorcycle per month for a total amount of $3,240.00 and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Six. Mr. Jones questioned if the Police Department will use the motorcycles this year. Captain Joe Leibold explained that they will be used for traffic control, parades, etc. Resolution adopted and upon approval by Mayor assigned No. 2015-242. 144342 - Morrissey/Welper that "Resolution authorizing acceptance of Purchase Agreement with Becker - Chapman Post No. 138 of the American Legion for the acquisition of 619 Franklin Street in the amount of $300,000, with up to $100,000 in relocation and building improvement incentive costs and up to $2,000 in closing costs; and authorize Mayor and City Clerk to execute any necessary documents", be adopted. Roll call vote -Ayes: Six. David Dreyer, 3145 W. 4th Street, expressed concern with the purchase of the American Legion Building. Mayor Clark explained that the City is purchasing the building as part of the KWWL building remodel. Resolution adopted and upon approval by Mayor assigned No. 2015-243. 144343 - Welper/Hart that "Resolution approving the request by Robson Homes, Inc for the 7 -lot Final Plat of Prairie Meadow Estates and contract, petition and waiver, Zoned "R-3, R- P" Planned Multiple Residence District, generally located east of Mourning Dove Drive", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2015-244. April 6, 2015 Page 5 144344 - Welper/Hart that "Resolution approving Convention and Visitors Bureau (CVB) Board recommendation for funding in the Event/Capital Hotel -Motel Tax Grant funds for FY2016 totaling $143,692", be adopted. Roll call vote -Ayes: Six. Mr. Schmitt questioned if this recommendation includes Irish Fest and if at some point events that are successful fund themselves how new events are considered. Aaron Buzza, Executive Director CVB, explained that it does include Irish Fest and the scoring takes into account new events and new initiatives as well as heads on beds. Mr. Schmitt questioned if the performance of the event is reviewed. Mr. Buzza explained that a detailed look of the events finances and attendance is reviewed. Resolution adopted and upon approval by Mayor assigned No. 2015-245. OTHER COUNCIL BUSINESS 144345 - Hart/Welper that new application for Class C Liquor License w/Sunday Sales for Club Empire, 313 W. 5th Street, Expiration 3/19/2016, be received, placed on file and approved. Voice vote -Nays: Five. Abstain: Hart due to being related to the applicant. Motion failed. Mr. Schmitt asked for an explanation. Suzy Schares, City Clerk, explained that the application did not include all individuals financially involved in the business and therefore the police department recommended denial. ORAL PRESENTATIONS Curley Hultman, American Legion, thanked Council for their help in the relocation process. Dale Hixson, American Legion, invited the Mayor and Council to attend the Memorial Day celebration. Jim Chapman, 224 Bertch, asked how much money has been spent on the San Marnan litigation. Mayor Clark explained that the City would prefer to stop spending money and have homes on the property. Bill Kammeyer, 526 Home Park Blvd., expressed concern with the change orders, the San Marnan litigation, and the American Legion. Michelle Weidner, Chief Financial Officer, explained that in regards to the San Marnan litigation the amount spent to date on professional litigation fees totals approximately $90,000.00. She stated that there is no system in place to track city staff related expenses in conjunction with this litigation. She also stated that the city is unaware of any additional expenses paid associated with the case. Suzy Schares, City Clerk, clarified that the city has implemented a new agenda management program that allows online access to everything on the city agenda as including a detailed description and supporting documentation for each item brought before council. John Sherban, 1715 Robin Road, asked for more volunteers for the City board, commissions, and committees. 144346 - Hart/Morrissey that the above oral comments be received and placed on file. Voice vote -Ayes: Six. Motion carried. ADJOURNMENT 144347 - Hart/Morrissey that the Council adjourn at 6:39 p.m. Voice vote -Ayes: Six. Motion carried. April 6, 2015 Page 6 G Suzy Sc ares, CMC City Cle k/Human Resource Director