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Home My WebLink AboutSupplemental Attachments - 8/21/2017City of Waterloo Finance Committee Open Invoice Report For . ugust 21, 2017 ; ppral Finance Committee Accounts Payable Open Invoice Report Total As of Friday, August 18, 2017 EFT Transactions: Add: Wellmark Weekly Claims 447,799.38 194,485.17 ISubtotal - as of Monday, August 21, 2017 642,284.55 Workers Compensation Issued by TPA Housing Authority Housing Assistance EFT's lousing Authority Housing Assistance EFT's Payroll 4,075.54 856.66 1,711,409.53 Bill Payment Total - Monday, August 21, 2017 2,358,626.28 Payment to Council members or related entities: Item Coversheet Page 1 of 1 CITY OF WATERLOO Council Communication Request from Robert Jensen for a waiver for an asphalt driveway with the elimination of the sidewalk section, located at 1344 Huntington Road. City Council Meeting: 8/21/2017 Prepared: 8/16/2017 ATTACHMENTS: Description Type ❑ DW Waiver 1344 Huntington Rd Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Background Information: Legal Descriptions: Request from Robert Jensen for a waiver for an asphalt driveway with the elimination of the sidewalk section, located at 1344 Huntington Road. Submitted By: Eric Thorson, PE, City Engineer Recommended for approval by the City Engineer. Attached is a request for construction of an asphalt driveway with the elimination of the sidewalk section, to be located at 1344 Huntington Road. 1 have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. MEADOWDALE SECOND FILING W 1/2 LOT 73 https://waterloo.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=9325 8/16/2017 WAIVER Date: ) 1 Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: I hereby request a waiver to the driveway and sidewalk specifications for the construction of a driveway or sidewalk located at (concrete or asphalt) (Address) This waiver is needed because of: special surface texture to be used on the concrete approach (i.e., exposed aggregate, brick stamped pattern, paving brick). elimination of the sidewalk section due to the inability to meet the grade requirements. elimination of the sidewalk section for asphalt driveways. placement of a driveway or sidewalk on City right-of-way on an unimproved street. Other: I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, Printed Name ogEAT A . J67--/us-5A) operty Owner Signature of Property Owner CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance CITY HALL 715 MULBERRY STREET 50703 Department POLICE Today's Date: 8/11/2017 Effective Date: 8/7/2017 Employment Date: 7/12/1999 Job Title/Classification Police Officer This is to report that the employment of Thomas N. Sullivan with the City of Waterloo has been severed by reason of: E Retired Disability Related I-1 No +E 'Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 153.60 $33.66 $ 5,170.18 Vacation -Current 204.00 $33.66 $ 6,866.64 Usable Sick Leave 0.00 $33.66 (x) 25% $ - Frozen Sick Leave 0.00 $33.66 (x)_% $ - Personal Hours 0.00 $33.66 $ - Sick Time Pay 0.00 $33.66 $ - Unscheduled Leave 43.00 $33.66 $ (1,447.38) Comp Pay 381.03 $33.66 $ 12,825.47 Total Payment $23,414.91 Comments: Officer Sullivan had 13 hours of Unscheduled time left but had not earned 56 of these hours (96-56=40) He only earned 40 hrs but used 83 hrs leaving him a negative balance of 43 Hrs. to repay Approved by 041-• Human Resources Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward approved form to Department Council Agenda Date: '/3- ' / \ �1 0 AS/400 Status/Accruals ❑ 1-9 Date OT J 11 17 Date e‘\‘‘\11 CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance CITY HALL Department Engineering 715 MULBERRY STREET 50703 Today's Date: 8/7/2017 Effective Date: 8/4/2017 Employment Date: 8/1/2011 Job Title/Classification Storm Water Specialist This is to report that the employment of Phillip Schuppert with the City of Waterloo has been severed by reason of: ❑ Retired Disability Related ❑ No ❑ Yes 2 Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Tota! Payout Vacation -Accrued 70.8 $ 30.83 $2,182.76 Vacation -Current 52.95 $ 30.83 $1,632.45 Usable Sick Leave 2.2 $ 30.83 25% $16.96 Frozen Sick Leave Personal Hours 32 $ 30.83 $ 986.56 Comp Time Pay 0.25 $ 30.83 $ 7.71 Unscheduled Leave Birthday $ 4,826.44 Approved by,A • Human Resources Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk Clerk's Office will forward copy of approved form to Council Agenda Date: /2 1 •I ❑ Accruals V N 1 (Copy in Personnel File) Department and Human Resources ❑Status ❑-9 Date Date Updated 6/28/11 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2018BUDGETED EXPENDED YTD 452(e te-L THIS REQUEST 110 LEFT AFTER THIS 2� REQUEST 3t 4 f3 3 DATE ?/yl� d'`/S-/'% Original - Clerk/Finance Co. - De•artment NAME(S) AND POSITION(S): Lt Fangman DATE August 15th, 2017 NAME OF CLASS / MEETING: Background Investigation Training DESTINATION: Palo Heights, Illinois DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 151, 2017 Return Date: October 3rd, 2017 DATE(S) OF MEETING: October 2-3, 2017 PURPOSE OF TRAVEL: Captain Krogh is requesting authorization to send Lt. Fangman to Background Investigation Training in Palo Heights, Illinois on October 1st -3rd 2017. The course is designed to give specific direction for conducting Law Enforcement background investigations. Topics covered include: rejection criteria, background investigation file, conducting background, documentation, financial records, Americans with disabilities act and writing background investigation reports. A city vehicle will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $400.00 LODGING 30.00 Parking $175.00 MEALS .00 Shuttle/taxi $275.00 REGISTRATION .00 AIRFARE $100.00 Fuel/mileage .00 Baggage fee TOTAL FOR ALL: $ 980.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 980.00 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND I NEESSARY AND BENEFICIAL TO THE CITY OF WTERLOO DEPARTMENT HEAD i 7 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE bEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2018_ BUDGETED 3,606 `' EXPENDED YTD 5-0 6. 4-L THIS REQUEST/32 LEFT AFTER THIS REQUEST 31 DATE %IJP s--/5.-17 Original - Clerk/Finance Co.y - Department NAME(S) AND POSITION(S): Sgt. Richter P.O. J. Sullivan P.O. Wilson P.O. Woodward DATE August 15th, 2017 NAME OF CLASS / MEETING: Armed Suspect recognition and firearm seizure class DESTINATION: Woodbury, Minnesota DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Sept 6t'', 2017 Return Date: Sept 81h, 2017 DATE(S) OF MEETING: September 7-8, 2017 PURPOSE OF TRAVEL: Lieutenant McClelland is requesting authorization to send Sgt. Richter, P.O. J. Sullivan, P.O. Wilson, and P.O. Woodward to Armed Suspect recognition and firearm seizure class in Woodbury, Minnesota on September 6- 8, 2017. The training course will instruct officers how to recognize the many characteristics of armed suspects as well as providing a variety of proactive and innovative tactics for effecting the apprehension of armed suspects and other firearm violators. A city vehicle will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $800.00 LODGING .00 Parking $452.00 MEALS .00 Shuttle/taxi $780.00 REGISTRATION .00 AIRFARE $100,00 Fuel/mileage .00 Baggage fee TOTAL FOR ALL: $ 2132.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 533.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED O/D e 5"-b /3'4G, FYoZO1( BUDGETED 35- O EXPENDED YTD THIS REQUEST a33 6-7k. LEFT AFTER THIS REQUEST .3R 66 4 DATE 7226,J 8 / Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Cheryl Huddleston, Human Resources Manager DATE: 8/2/2017 NAME OF CLASS / MEETING: IAPELRA Fall Conference .2.Vidc. &kb'c. E„ pfotie LL.bdr buil Asaoei447' DESTINATION: Clive DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 9/6/2017 RETURN DATE: 9/8/2017 DATE(S) OF MEETING 9/7-8/2017 PURPOSE OF TRAVEL/TRAINING: Attend Iowa Public Employer Labor Relations Association Fall conference Will go the evening before conference and pay my own hotel/meal expenses for that evening WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE ESTIMATE OF COST: $133.56 LODGING TAXI $25.00 MEALS PARKING $75.00 REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 233.56 BUDGET LINE ITEM: 010 09 8250 1346 x GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 DATE HAPPY AUGUST EVERYONE! Registration is open for the IAPELRA 2017 Fall Conference. Thursday, September 7th (8:OOam — 5:OOpm) and Friday September 8th (8:OOam— 1:OOpm) Clive Aquatic Center Special Events Building in Clive, Iowa. Register for the Conference Here We do have a block of 25 rooms set aside at the Wildwood Lodge in Clive for NPELRA Academy I (Wednesday, September 6th at the same venue) and IaPELRA Fall Conference. The room rate is $119.00 per night and the rooms will only be held until August 6th due to high room demand for the week of our events. Link to hotel website More information on presenters will follow soon. ik\a/A 1•�� Waukee 1HE KEY TC) 6000 LIvINc, Patty Holden, Human Resource Director City of Waukee 805 University Avenue, Waukee, IA 50263 0: 515-978-7908 1 M: 309-259-0051 pholden@Waukee.orq 1 Waukee.org JOT Tube