Loading...
HomeMy WebLinkAboutMinutes-03/12/2007March 12, 2007 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, March 12, 2007. Mayor Timothy J. Hurley in the Chair. Roll Call: Kincaid, Welper, Greenwood, Getty, Cole, Schmitt. Absent: Gunderson. Moment of Silence. Pledge of Allegiance: 125014 - Schmitt/Kincaid David Meeks, Director of Waterloo Human Rights Commission. that the Agenda, as amended, for the Regular Session on Monday, March 12, 2007, at 5:30 p.m., be accepted and approved. Ayes: Six. Absent: Gunderson. Motion carried. 125015 - Schmitt/Kincaid that the Minutes, as proposed, for the Regular Session on Monday, March 5, 2007, at 5:30 p.m., be accepted and approved. Ayes: Six. Absent: Gunderson. Motion carried. Presentation of Basketball Coaches of the Year for Optimist Youth Basketball Program to Michael Hightower, Kris Sproul, Michael McNamee and Marco Medina. Mayor Hurley read a Proclamation declaring March 2007 as American Red Cross Month and March 19, 2007 as Red Cross Hometown Heroes Day. CONSENT AGENDA 125016 - Schmitt/Kincaid that the following items on the consent agenda be received, placed on file and approved: a. Resolution to approve the following: 1. Resolution approving Schedule AP640, pp. 1-61, dated March 12, 2007, in the amount of $779,678.17, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2007-160. b. Motion to approve the following: 1. Six individuals from the LEIN Region 2 area to attend Criminal Intelligence Course in Johnston, Iowa on April 30 -May 11, 2007, with costs not to exceed $6,776.00. 2. Seven individuals from the LEIN Region 2 area to attend Criminal Intelligence Course in Johnston, Iowa on April 9-20, 2007, with costs not to exceed $10,927.00. 3. Ann Meyer, Police Lieutenant; and Melissa Ludwig, Police Sergeant; to attend 2007 Iowa Association of Women Police Training Conference in Des Moines, Iowa on March 26.-27, 2007, with costs not to exceed $288.14, including use of city vehicle. 4. Lou Ball, Community Education Coordinator, to attend United States Fire Administration's National Emergency Training Center Fire Academy in Emmetsburg, Maryland on March 25 -April 6, 2007, with costs not to exceed $223.20. 5. Mohammad Elahi, Traffic Engineer, to attend Eighth Annual ITS Heartland Conference in Omaha, Nebraska on April 8-11, 2007, with costs not to exceed $750.00, including use of city vehicle. 6. J. B. Bolger., Golf Manager, to attend LaCrosse Golf Show in LaCrosse, Wisconsin on March 9-11, 2007, with costs not to exceed $184.00, including use of city vehicle. 7. Paul Huting, Mark Gallagher, and J. B. Bolger, Leisure Recreation Association Spring 2007, with costs not to exceed t. . Todd Derifield, Bob Etringer, Alex Hildman Services staff, to attend Iowa Parks & Conference in Waterloo, Iowa on April 2-4, $780.00. March 12, 2007 Page 2 Consent Agenda continued 8. Richard Olson, Maintenance Foreman; and Paul Hursh, Mechanic; to attend Backflow Recertification Training in Cedar Falls, Iowa on March 29, 2007, with costs not to exceed $250.00, including use of city vehicle. 9. Communication from Mayor Hurley transmitting reappointment of Edgar Cunningham, with term expiration date of March 1, 2010 to the Leisure Services Commission and appointment of Robert Frost, with term expiration date of March 1, 2010. 10.Communication from Mayor Hurley transmitting reappointment of the following to the Cultural and Arts Commission: Steve Showers and Mike Broshar, with term expiration date of March 1, 2008 and Dale Phelps, with term expiration date of March 1, 2010; and appointment of Golmar Buchanan and Paul Braun, with term expiration date of March 1, 2010. 11.Communication from Mayor Hurley transmitting reappointment of the following to the Board of Adjustment: Jon Mixdorf and Craig Holdiman, with term expiration date of December 8, 2009 and Larry Anfinson, with term expiration date, of December 8, 2012; and appointment of Jason Mohr, with term expiration date of December 8, 2012 and Sandy Goldsberry, with term expiration date of December 8, 2009. c. Beer/Liquor License Permit Application Class C The Ground Round, 1425 San Marnan Drive (Renewal) (Expires 3/31/08) (Includes Sunday Sales) Jefferson Street Tap, 708 Jefferson Street (Includes Sunday Sales) (Expires 2/7/08) d. Beer License Permit Application Class B Waterloo Softball Association, Corner of Burton & Longfellow (New) Expires 10/1/07) (Includes Sunday Sales) e. Outdoor Service Area Application Waterloo Softball Association, Corner of Burton & Longfellow f. Bonds. Ayes: Six. Absent: Gunderson. Motion carried. HEARINGS & BIDS 125017 - Welper/Schmitt that proof of publication of notice of public hearing on General Obligation Bond Demolition Project, Contract No. 147 -D -GO -03-19-07, as published in the Waterloo Courier on March 2, 2007, be received and placed on file. Ayes: Six. Absent: Gunderson. Motion carried. 125018 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Welper/Kincaid that the hearing be closed. Ayes: Six. Absent: Gunderson. Motion carried. 125019 - Welper/Schmitt that "Resolution confirming approval of plans, specifications, form of contract, etc. in conjunction with General Obligation Bond Demolition Project, Contract No. 147 -D -GO -03-19-07", be adopted. Ayes: Six. Absent: Gunderson. Resolution adopted and upon approval by Mayor assigned No. 2007-161. 125020 - Welper/Schmitt that "Resolution authorizing to proceed in conjunction with above said project", be adopted. Ayes: Six. Absent: Gunderson. Resolution adopted and upon approval by Mayor assigned No. 2007-162. • • March 12, 2007 Page 3 Hearings & Bids continued 125021 - Welper/Schmitt to receive, file and instruct. City Clerk to open and read bids and refer to Contracts and Grants Coordinator for review: Bidder Bid Bond Base Bid Alt. Bid A Total Bergmann Brothers Trucking 1,686.66 28,976.40 4,756.62 33,733.02 Frederika, IA Kayser Plumbing, Excavating 1,922.00 32,610.00 5,830.00 38,440.00 Waterloo, IA Lehman Trucking & Excavating Waterloo, IA 5% 30,175.00 4,500.00 34,675.00 Ayes: Six. Absent: Gunderson. Motion carried. UNFINISHED BUSINESS 125022 - Greenwood/Getty that communication from Building Official/Maintenance Administrator transmitting recommendation of award of contract in the amount of $101,767.00 to Prairie Construction of Waterloo, Iowa in conjunction with Door Repair/Replacement and Handrail Additions - 2007 Five Sullivan Brothers Convention Center, be received, placed on file and "Resolution approving award of said contract", be adopted. Ayes: Six. Absent: Gunderson. Resolution adopted and upon approval by Mayor assigned No. 2007-163. REPORTS 125023 - Kincaid/Welper that communication from Iowa Department of Transportation transmitting notification that they will let a Portland Cement Concrete (PCC) patching project on I-380 from I-80 north to U.S. 218 in Waterloo on March 20, 2007, be received and placed on file. Ayes: Six. Absent: Gunderson. Motion carried. DOCUMENTS 125024 - Getty/Kincaid that communication from Building Official/Maintenance Administrator transmitting contracts, bonds and certificates of insurance in the amount of $101,767.00 from Prairie Construction of Waterloo, Iowa in conjunction with Door Repair/Replacement and Handrail Additions - 2007 Five Sullivan Brothers Convention Center, be received, placed on file and "Resolution approving said documents", be adopted and Mayor authorized to execute same. Ayes: Six. Absent: Gunderson. Resolution adopted and upon approval by Mayor assigned No. 2007-164. 125025 - Getty/Kincaid that communication from Assistant. City Engineer transmitting 28E Agreement with Waterloo Water Works for reconstruction of an existing water main on Rainbow Drive from the west city limits to just east of Desoto Avenue in conjunction with F.Y. 2007 Street Reconstruction Program, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Six. Absent: Gunderson. Resolution adopted and upon approval„ by Mayor assigned No. 2007-165. 125026 - Getty/Kincaid that communication from Associate Engineer transmitting City -State Agreement with Iowa Department of Transportation for STP funds in the amount of $454,625.00, with city match of $113,656.00, in conjunction with F.Y. 2007 Recreational Trail - Cedar Bend Park to Mullan Avenue, Contract No. 714, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Six. Absent: Gunderson. Resolution adopted and upon approval by Mayor assigned No. 2007-166. 11, March 12, 2007 Page 4 Documents continued 125027 Cole/Schmitt that communication from Assistant City Engineer transmitting construction plans for Summerland Farms First Addition Sanitary Sewer, as prepared by Schenk Engineering Co. of Waterloo, Iowa, .and Sewage Treatment Agreement with Iowa Department of Natural Resources, be received, placed on file and "Resolution approving said documents", be adopted and Mayor authorized to execute same. Ayes: Six. Absent: Gunderson. Resolution adopted and upon approval by Mayor assigned No. 2007-167. 125028 - Cole/Schmitt that communication from Associate Engineer transmitting State of Iowa Federal - Aid Grade Crossing Surface Repair Force Account Agreements with Iowa Department of Transportation and Chicago, Central & Pacific Railroad to reconstruct crossings at Idaho Street, Logan Avenue and Conger Street at a cost of $457,232.00, with city's cost of $97,447.00, be received, placed on file and "Resolution approving said agreements", be adopted and Mayor authorized to execute same. Ayes: Six. Absent: Gunderson. Resolution adopted and upon approval by Mayor assigned No. 2007-168. 125029 - Cole/Schmitt that communication from Associate Engineer transmitting request of Schenk Engineering to hire Tetra Tech at a cost of $3,243.50 to conduct soil borings, subgrade inspection and compaction and concrete testing in conjunction with F.Y. 2007 Cyclone Drive/Titan Trail, Contract No. 727, be received, placed on file and "Resolution approving said request", be adopted. Ayes: Six. Absent':' Gunderson. Resolution adopted and upon approval by Mayor assigned No. 2007-169. 125030 - Schmitt/Kincaid that communication from Community Planning & Development Director transmitting Memorandum of Understanding with Iowa State Historic Preservation Office and Waterloo Historic Preservation Commission to provide architectural and historical documentation for John Deere Tractor Co. Buildings R-1 and E prior to demolition as part of the Tech Works Project, be received, placed on file and "Resolution approving said memorandum of understanding", be adopted and Mayor authorized to execute same. Ayes: Six. Absent: Gunderson. Resolution adopted and upon approval by Mayor assigned No. 2007-170. . 125031 - Schmitt/Kincaid that communication from City Planner transmitting Development Agreement with JSA Development for the redevelopment of 306-310 East 4th Street, with a taxable value of $263,800.00 and 100 percent tax rebates for five years for the added value over the January 1, 2005 value of $139,793.00, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Five. Abstain: Cole because her manager where she works is the owner of this property. Absent: Gunderson. Resolution adopted and upon approval by Mayor assigned No. 2007-171. 125032 Schmitt/Kincaid that communication from Police Chief transmitting agreement with Governor's Traffic Safety Bureau, Iowa Department of Public Safety, for an OWI Prevention grant in the amount of $15,500.00, with no required matching city funds, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor authorized to execute same. Ayes: Six. Absent: Gunderson. Resolution adopted and upon approval by Mayor assigned No. 2007-172. U 1. March 12, 2007 Page 5 RESOLUTIONS TO BE ADOPTED 125033 - Greenwood/Welper that communication from Leisure Services Director transmitting 2007 golf rates, with no change in fees, establishing expiration date of November 30 for season passes and a December rate of $5.00 per round, be received, placed on file and "Resolution approving said golf rates", be adopted. Prior to a vote on the above motion, the following comments were heard. Forest Dillavou, 1725 Huntington Road, noted that the new sports fees increased Pre -Kindergarten Tee Ball from $20.00 to $25.00, which is a large increase for children with no income and a lot for single-family homes. Mr. Dillavou stated he thinks if the council can hold the golf rates for two years, then the Pre - Kindergartens deserve better. Paul Huting, Leisure Services Director,stated he would forward Mr. Dillavou's suggestion to the Leisure Services Commission. Mr. Huting explained that Leisure Services offers a key card program for low-income families. The low- income families pay one-half the fee if they meet the low-income guidelines. Following comments a vote was taken on the above motion with the following result. Ayes: Six. Absent: Gunderson. Resolution adopted and upon approval by Mayor assigned No. 2007-173. NEW BUSINESS 125034 - Welper/Schmitt to instruct Leisure Services Director to prepare bid document, specifications, etc. in conjunction with F.Y. 2007 Right of Way Mowing, be received, placed on file and approved. Ayes: Six. Absent: Gunderson. Motion carried. 125035 - Welper/Schmitt that bid document, specifiation,'etc.'in conjunction with F.Y. 2007 Right of Way. Mowing, be received and placed on file. Ayes: Six. Absent: Gunderson. Motion carried. 125036 - Welper/Schmitt that "Resolution preliminarily approving bid document, specifications, etc. in conjunction with above described project", be adopted. Ayes: Six. Absent: Gunderson. Resolution adopted and upon approval by Mayor assigned No. 2007-174. 125037 - Welper/Schmitt that "Resolution setting date of hearing on bid document, specifications, etc. as March 26, 2007 at 5:30 p.m. in the City Hall Council Chambers and taking of bids on above described project", be adopted and City Clerk instructed to publish notice of same. Ayes: Six. Absent: Gunderson. Resolution adopted and upon approval by Mayor assigned No. 2007-175. Paul Huting, Leisure Services Director, reported that the mowing contract will have flexibility built into it, with;,staff having the ultimate decision on many mowings will be allowed. 125038 Getty/Kincaid that communication from General Manager of Waterloo Water Works transmitting request to certify the amount of $1,150.00 for work performed by the Water Works at 1100 Hammond Avenue, together with recommendation of approval of Waterloo Water Works Board of Trustees, be received, placed on file and "Resolution approving said request", be adopted 'and City Clerk instructed to notify Black Hawk County Treasurer of same. Ayes: Six. Absent: Gunderson. Resolution adopted and upon approval by Mayor assigned No. 2007-176. March 12, 2007 Page 6 New Business continued 125039 - Getty/Kincaid that communication from General Manager of Waterloo Water Works transmitting request to certify the amount of $2,160.00 for work performed by the Water Works at 116 Conger Street, together with recommendation of approval of Waterloo Water Works Board of Trustees, be received, placed on file and "Resolution approving said request", be adopted and City Clerk instructed to notify Black Hawk County Treasurer of same. Ayes: Six. Absnt: Gunderson. Resolution adopted and upon approval by Mayor assigned No. 2007-177. ADJOURNMENT 125040 - Schmitt/Greenwood that the Council adjourn at 5:57 p.m. Ayes: Six. Absent: Gunderson. Motion carried. Nancy Eb ert, CMC City Clerk