HomeMy WebLinkAboutMinutes-09/11/2017FINANCE COMMITTEE
September 11, 2017
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Morrissey, Powers, and Chairperson Welper. Mr. Morrissey sat in for Mr.
Jacobs at the chair's request.
Moved by Morrissey seconded by Powers that the Agenda, as proposed, be approved. Voice
vote - Ayes: Three. Motion carried.
Moved by Morrissey seconded by Powers that the Minutes of September 5, 2017, as proposed,
be approved. Voice vote - Ayes: Three. Motion carried.
Moved by Powers seconded by Morrissey that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Jennifer Sparks, Permit
Writer
Residential Plan Review
(Continuing Education)
Oaklawn,
Illinois
October
2-6, 2017
$2,210.00
Abraham
Funchess/Rebecca
Johnson/Shelly
Burch/Yoshida
Thomas/Nate
Stevens/Commissioners
Building a Resilient
Community: A Cedar
Valley Mental Health
Summit
Hawkeye
Community
College
September
27, 2017
$420.00
Pat Treloar, Chief of Fire
Services
Fire Chiefs Fire
Conference
Ankeny, Iowa
October
4-5, 2017
$180.00
Sam Barrett - Sanitation
Supervisor
Conference on
networking
opportunities, education
sessions including
curbside efficiency and
composting efforts.
Coralville,
Iowa
October
2-4, 2017
$315.00
Voice vote - Ayes: Three. Motion carried.
Moved by Morrissey seconded by Powers that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Building
Maintenance
$11,985
Purchase boiler chemicals for City Hall; Art Center;
Five Sullivan Brothers Convention Center; Library;
Fire Station #1 & #6; Carnegie; and Sportsplex
(Sportsplex to be paid by Leisure Services).
Central Garage
$2,138.60
Radiator and filler cap for John Deere grader
#770CH.
Finance
$2,500
Preparation of 509A report for health Insurance plan.
Finance
$8,500
Arbitrage rebate services for bond issue.
Grout Museum
$12,141.20
Advance 50% of the hotel/motel partnership grant
funds to the Grout Museum District.
Leisure Services
$2,300
Topographic survey of Lincoln Park to assist with
designing conceptual improvements.
Finance Committee
September 11, 2017
Page 2
Leisure Services
$10,000
Planning services for conceptual design at Lincoln
Park improvements.
Leisure Services
NTE $7,500
Repair low areas on the trail and replace rock that
was pushed down from fishing jetties at Riverview
Recreation.
Management
Information
Services
$4,500
Server migration for New World ERP Application.
Police
$25,000
Purchase neighborhood pole cameras.
Police
$7,000
Upgrade the camera systems in the interview rooms.
The Black Hawk County Attorney is providing
$3,500 in shared funding towards this purchase.
Sewer
$3,625.65 + $53.12
S/H
Repair parts and labor for Cues Tractor/Transporter
Assembly.
Traffic
Operations
$4,975
Remote solar beacon flasher assembly for Greenhill
Road and Progress Avenue signal controller.
Dan Trelka, Chief of Police, commented that the Finance Department has identified the squad
car cameras line item for purchasing these cameras however if this occurs, the department will
not be able to purchase squad car cameras.
Mr. Schmitt requested additional information regarding the request.
Dan Trelka provided an explanation of the item based on council's recommendation and left the
line item blank for Finance to identify where the monies would come from.
Mr. Schmitt questioned if this request is for the red light cameras or the speed cameras, and if the
location of the cameras could be identified.
Dan Trelka explained these are the cameras that council recommended for the community and
further explained that he would meet privately with council to identify the proposed locations.
Mr. Schmitt questioned if Chief Trelka was aware that he has had conversations with Mediacom
about utilizing their infrastructure to possibly save the city money.
Dan Trelka confirmed that he is aware of the conversations and that additional talks will need to
take place to make that determination.
Mr. Lind commented that at the time, council was looking to use CIP funds not designated for
the Police department to pay for the cameras.
Mr. Morrissey requested the Chief Financial Officer provide input on the matter.
Michelle Weidner, Chief Financial Officer, explained that Pre -Authorizations are not to be
turned in without identifying a line item and that because the items being requested are cameras,
the funds would come from an equipment line item, and that where the funds would come from
in the CIP was not identified.
Mr. Lind commented that the council voted for $25,000 to come from a low priority CIP fund
that was not in the Police department.
Noel Anderson, Community Planning and Development Director, commented that when the CIP
is approved and the bonds are sold the funds have to be moved within a like category.
Mr. Lind questioned if a list could be provided to council within that category.
Mr. Welper questioned if it is urgent to pass this tonight.
Dan Trelka explained it is not, however he is often questioned about getting the cameras.
Finance Committee
September 11, 2017
Page 3
Mr. Morrissey questioned if these are the crime surveillance cameras.
Dan Trelka confirmed.
Mr. Morrissey recommended full council address the purchase.
Mr. Amos questioned the impact of placing the purchase in the dash camera line item.
Dan Trelka explained that it is his opinion that it will create liability for the city not to have the
dash cameras, as video footage of a critical incident is regularly requested.
Mr. Schmitt questioned if all of the cars currently have cameras.
Dan Trelka explained that all cars currently have cameras but need to be replaced on a regular
basis.
Michelle Weidner explained the process for charging an expense, that funding is what is in
question, and that there were no bonds sold that were low priority.
Moved by Morrissey seconded by Powers to table the $25,000 purchase of pole cameras to full
council to October 9th. Voice vote -Ayes: Three. Motion carried.
Mr. Lind questioned the purchase for the Five Sullivan Convention Center.
Mr. Welper explained that the city still owns the property.
Mr. Lind questioned why the Grout Museum is receiving hotel/motel tax funding when they
have their own levy.
Michelle Weidner explained the request was to advance the amount prior to spending their total
as opposed to a reimbursement as has been done in the past.
Voice vote - Ayes: Three. Motion carried.
Moved by Welper seconded by Powers that the project budget to use carryover balance for the
Building Inspections Laserfiche Scanning project in the amount of $1,824.20, as submitted by
the Finance Department, be approved. Voice vote - Ayes: Three. Motion carried.
Moved by Welper seconded by Powers that the project budget for the Lincoln Park
Improvements Conceptual Plan in the amount of $10,000, using funds donated by the McElroy
Foundation as submitted by Leisure Services, be approved. Voice vote - Ayes: Three. Motion
carried.
Moved by Welper seconded by Powers that the project budget for the Police School Resource
Officers FYE18 project in the amount of $222,523, funded by the Waterloo Community Schools
as submitted by the Finance Department, be approved. Voice vote - Ayes: Three. Motion
carried.
Moved by Welper seconded by Powers that Bills Payment, as contained in Accounts Payable
Invoice Report, dated September 11, 2017, in the amount of $1,697,696.48 be received, placed
on file and approved and forwarded to the full council for approval. Voice vote - Ayes: Three.
Motion carried.
With no further business before the committee, it was moved by Morrissey seconded by Powers
that the meeting be adjourned at 5:28 p.m. Voice vote - Ayes: Three. Motion carried.
Kelley Felc
City Clerk