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HomeMy WebLinkAbout07/08/2013Amended Council Agenda Items Council Meeting Monday, July 8, 2013 MEND To amend the dates of Numbers I and 4. 1. 2. 3. 4. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to exceed Chawne Paige, Digital Arts Manager Travel to return/pick up art at Emmanuel Merisier North Bergen, NJ July 9-15, 2013 $2,350.00 Sgt. Hector Camarin, Inv. Adam Wittmayer, Inv. Chris Morley, and Inv. Shawn Monroe Inside the Tape Homicide School Des Moines, Iowa Sept. 10- 12, 2013 $1,820.00 Officer Spencer Gann & Officer Tom Frein Tactical Warrant Service Johnston, Iowa September 9-11, 2013 $285.00 Lieutenant Frank Krogh & Property Evidence Supervisor Dave Boesen Advanced Techniques in Evidence Room Management Appleton, Wisconsin September 2-4, 2013 $1,276.00 END Add "subject to the approval becoming effective upon the completion and acceptance of the new sanitary sewer line" Request of Prime RE, LLC for the vacation of a portion of an existing 16' sanitary sewer easement, for the purpose of relocating the sanitary sewer line for commercial development purposes, on the property generally bounded by Crossroads Boulevard, Bopp Street and La Porte Road subject to the approval becoming effective upon the completion and acceptance of the new sanitary sewer line. END Add "with JSA Development" Resolution approving the proposal with JSA Development for Federal and State Rehabilitation Incentive Tax Credits, Enterprise Zone Tax Credit, and Greyfield/Brownfield Tax Credit for 500 East 4th Street, for 5% of tax credit award. END Add "at South Hills Golf Course" Resolution approving contract with AECOM Technical Services, Inc. for professional services related to the design and creation of construction bid documents of a storm sewer running generally under holes 14 & 15 at South Hills Golf Course. Linnea Martinez From: MICHELLE WEIDNER Sent: Monday, July 08, 2013 10:06 AM To: SUZY SCHARES; Linnea Martinez Subject: Agenda Importance: High Hi, Can we revise the wording for a couple of agenda items? 1. Item # 5 - can we add "with JSA Development" following the word proposal? It's helpful later to have the parties involved in the contract named in the agenda/minutes? 2. Item # 8 - can we add at South Hills Golf Course to the end of the motion? Thanks! Michelle Linnea Martinez From: KENT SHANKLE Sent: Friday, July 05, 2013 5:34 PM To: Linnea Martinez Subject: RE: Finance approved travel The travel request submitted was actually correct, indicating that Chawne would depart on July 9. I think that the wrong date was just recorded on the agenda (his travel dates). From: Linnea Martinez Sent: Friday, July 05, 2013 3:38 PM To: KENT SHANKLE Subject: RE: Finance approved travel I will update the Agenda. Will you please get me a new revised Travel Request with this update as soon as possible? I have the packets ready to go. Thank you. Linnea Martinez Administrative Secretary City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 (319) 291-4323 From: KENT SHANKLE Sent: Friday, July 05, 2013 2:16 PM To: SUZY SCHARES; Linnea Martinez Cc: PAULETTE HAWKENSON; CHAWNE PAIGE Subject: FW: Finance approved travel Hi Suzy & Linnea, It has come to my attention that the dates listed on the agenda for the pending travel request for Chawne Paige do not correspond to the request form. The correct dates are July 9-14 rather than the 10-14 printed. Please amend as needed. Thanks! Kent Sha i-tiie5 Director Waterloo Center for the Arts 225 Commercial Street Waterloo, IA 50701 phone 319-291-4490 fax 319-291-4270 email kent.shankle@waterloo-ia.orq 1 Linnea Martinez From: ARIC SCHROEDER Sent: Monday, July 08, 2013 11:08 AM To: Linnea Martinez; SUZY SCHARES Cc: NOEL ANDERSON; ERIC THORSON Subject: RE: July 8, 2013 Council Agendas and Communications Linnea or Suzy, Number 3 on the agenda, the easement vacate for Prime RE does not have the following wording that was included in my transmittal indicating that the vacate is "subject to the approval becoming effective upon the completion and acceptance of the new sanitary sewer line". This wording or something similar needs to be added, otherwise we have an active sewer line with no easement. Once they get the new line built and accepted this one will get abandoned, which is why it won't need the easement...but to protect the City in the event that the new line does not get built or takes longer than expected to get built and there are sewer line issues on the existing line...we need the easement to remain effective until the new one gets built and accepted. But they are needing the action approving the vacate now so they know they can build a hotel on the site. Let me know if anyone has any questions. Aric From: Linnea Martinez Sent: Wednesday, July 03, 2013 1:36 PM To: ARIC SCHROEDER; COUNCIL MEMBERS; Dave Mohlis; DEPT. HEADS; DEPT. SECRETARIES AND BOOKKEEPERS; MAYOR CLARK; PAT TRELOAR; RON WELPER; 'cyfan@cfu.net'; tim.lamison©wcfcourier.com; CAROL FAILOR Subject: July 8, 2013 Council Agendas and Communications Please look over all information and let me know of any changes that need to be made. This is for informational purposes only. Agendas will be handed out at the meeting. Just a reminder, there is no Thursday morning Agenda meeting tomorrow. Thank you, Linnea Martinez Administrative Secretary City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 (319) 291-4323 1 Amended Council Agenda Items Council Meeting Monday, July 8, 2013 MEND To amend the dates of Numbers I and 4. 1. 2. 3. 4. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to exceed Chawne Paige, Digital Arts Manager Travel to return/pick up art at Emmanuel Merisier North Bergen, NJ July 9-15, 2013 $2,350.00 Sgt. Hector Camarin, Inv. Adam Wittmayer, Inv. Chris Morley, and Inv. Shawn Monroe Inside the Tape Homicide School Des Moines, Iowa Sept. 10- 12, 2013 $1,820.00 Officer Spencer Gann & Officer Tom Frein Tactical Warrant Service Johnston, Iowa September 9-11, 2013 $285.00 Lieutenant Frank Krogh & Property Evidence Supervisor Dave Boesen Advanced Techniques in Evidence Room Management Appleton, Wisconsin September 2-4, 2013 $1,276.00 END Add "subject to the approval becoming effective upon the completion and acceptance of the new sanitary sewer line" Request of Prime RE, LLC for the vacation of a portion of an existing 16' sanitary sewer easement, for the purpose of relocating the sanitary sewer line for commercial development purposes, on the property generally bounded by Crossroads Boulevard, Bopp Street and La Porte Road subject to the approval becoming effective upon the completion and acceptance of the new sanitary sewer line. END Add "with JSA Development" Resolution approving the proposal with JSA Development for Federal and State Rehabilitation Incentive Tax Credits, Enterprise Zone Tax Credit, and Greyfield/Brownfield Tax Credit for 500 East 4th Street, for 5% of tax credit award. END Add "at South Hills Golf Course" Resolution approving contract with AECOM Technical Services, Inc. for professional services related to the design and creation of construction bid documents of a storm sewer running generally under holes 14 & 15 at South Hills Golf Course. Linnea Martinez From: MICHELLE WEIDNER Sent: Monday, July 08, 2013 10:06 AM To: SUZY SCHARES; Linnea Martinez Subject: Agenda Importance: High Hi, Can we revise the wording for a couple of agenda items? 1. Item # 5 - can we add "with JSA Development" following the word proposal? It's helpful later to have the parties involved in the contract named in the agenda/minutes? 2. Item # 8 - can we add at South Hills Golf Course to the end of the motion? Thanks! Michelle Linnea Martinez From: KENT SHANKLE Sent: Friday, July 05, 2013 5:34 PM To: Linnea Martinez Subject: RE: Finance approved travel The travel request submitted was actually correct, indicating that Chawne would depart on July 9. I think that the wrong date was just recorded on the agenda (his travel dates). From: Linnea Martinez Sent: Friday, July 05, 2013 3:38 PM To: KENT SHANKLE Subject: RE: Finance approved travel I will update the Agenda. Will you please get me a new revised Travel Request with this update as soon as possible? I have the packets ready to go. Thank you. Linnea Martinez Administrative Secretary City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 (319) 291-4323 From: KENT SHANKLE Sent: Friday, July 05, 2013 2:16 PM To: SUZY SCHARES; Linnea Martinez Cc: PAULETTE HAWKENSON; CHAWNE PAIGE Subject: FW: Finance approved travel Hi Suzy & Linnea, It has come to my attention that the dates listed on the agenda for the pending travel request for Chawne Paige do not correspond to the request form. The correct dates are July 9-14 rather than the 10-14 printed. Please amend as needed. Thanks! Kent Sha i-tiie5 Director Waterloo Center for the Arts 225 Commercial Street Waterloo, IA 50701 phone 319-291-4490 fax 319-291-4270 email kent.shankle@waterloo-ia.orq 1 Linnea Martinez From: ARIC SCHROEDER Sent: Monday, July 08, 2013 11:08 AM To: Linnea Martinez; SUZY SCHARES Cc: NOEL ANDERSON; ERIC THORSON Subject: RE: July 8, 2013 Council Agendas and Communications Linnea or Suzy, Number 3 on the agenda, the easement vacate for Prime RE does not have the following wording that was included in my transmittal indicating that the vacate is "subject to the approval becoming effective upon the completion and acceptance of the new sanitary sewer line". This wording or something similar needs to be added, otherwise we have an active sewer line with no easement. Once they get the new line built and accepted this one will get abandoned, which is why it won't need the easement...but to protect the City in the event that the new line does not get built or takes longer than expected to get built and there are sewer line issues on the existing line...we need the easement to remain effective until the new one gets built and accepted. But they are needing the action approving the vacate now so they know they can build a hotel on the site. Let me know if anyone has any questions. Aric From: Linnea Martinez Sent: Wednesday, July 03, 2013 1:36 PM To: ARIC SCHROEDER; COUNCIL MEMBERS; Dave Mohlis; DEPT. HEADS; DEPT. SECRETARIES AND BOOKKEEPERS; MAYOR CLARK; PAT TRELOAR; RON WELPER; 'cyfan@cfu.net'; tim.lamison©wcfcourier.com; CAROL FAILOR Subject: July 8, 2013 Council Agendas and Communications Please look over all information and let me know of any changes that need to be made. This is for informational purposes only. Agendas will be handed out at the meeting. Just a reminder, there is no Thursday morning Agenda meeting tomorrow. Thank you, Linnea Martinez Administrative Secretary City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 (319) 291-4323 1 THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JULY 8, 2013 CITY OF WATERLOO GOALS .1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations' section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. July 8, 2013 Roll Call. Moment of Silence. Pledge of Allegiance: Matt O'Brien, Director of Technology. Agenda, as proposed or amended. Minutes of July 1, 2013, Regular Session, as proposed. Recognition of July 2013 Team Member of the Month - Maria Tiller. Page 2 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request of Michael Fox for a variance to the Noise Ordinance on July 10, 2013 from 2:00 - 2:30 PM in conjunction with Dave O'Brien for Iowa press conference event to be held at Lincoln Park including a speaker, together with recommendation of approval of Director of Safety Services. Submitted by Daniel J. Trelka, Director of Safety Services 3. Request of Susan Dunn for 'a variance to the Noise Ordinance on August 4, 2013 from 9:00 AM to 7:00 PM in conjunction with Waterloo Homecoming Reunion event to be held at Sullivan Park including a DJ and the use of a PA system, together with recommendation of approval of Director of Safety Services. Submitted by Daniel J. Trelka, Director of Safety Services 4. Request of Iowa Heartland Habitat for Humanity for a concrete driveway to be located at 434 Florence Street, together with recommendation of approval of City Engineer. - Submitted by Eric Thorson, P.E., City Engineer July 8, 2013 Motion to approve the following: 1. 2. 3. 4. Page 3 Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to exceed Chawne Paige, Digital Arts Manager Travel to return/pick up art at Emmanuel Merisier North Bergen, NJ July 9-14, 2013 $2,350.00 Sgt. Hector Camarin, Inv. Adam Wittmayer, Inv. Chris Morley, and Inv. Shawn Monroe Inside the Tape Homicide School Des Moines, Iowa Sept. 10- 12, 2013 $1,820.00 Officer Spencer Gann & Officer Tom Frein Tactical Warrant Service Johnston, Iowa September 9-11, 2013 $285.00 Lieutenant Frank Krogh & Property Evidence Supervisor Dave Boesen Advanced Techniques in Evidence Room Management Appleton, Wisconsin September 3-4, 2013 $1,276.00 Class B Beer License Permit Application 5. CVS/Pharmacy #8544, 1825 E. San Marnan Drive (Renewal) (Expires 5/31/2014) (Includes Sunday Sales) Class E Liquor License Permit Application 6. CVS/Pharmacy #8544, 1825 E. San Marnan Drive (Renewal) (Expires 5/31/2014) (Includes Sunday Sales) Class B Wine License Permit Application 7. CVS/Pharmacy #8544, 1825 E. San Marnan Drive (Renewal) (Expires 5/31/2014) (Includes Sunday Sales) Cigarette Permit Applications 8. The Jet Lounge, 451-453 W. Parker Street 9. S.A. C.'s Neighborhood Pub, 2000 Hawthorne Avenue 10. Prime Mart #5, 508 Broadway Street 11. Midwest Provisions, Inc., 501 N. Elk Run Road 12. Bonds July 8, 2013 Page 4 PUBLIC HEARINGS 2. Purchase of F.Y. 2014 Ammunition Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Director of Safety Services for review. Submitted by Dan Trelka, Director of Safety Services 3. Request of Prime RE, LLC for the vacation of a portion of an existing 16' sanitary sewer easement, for the purpose of relocating the sanitary sewer line for commercial development purposes, on the property generally bounded by Crossroads Boulevard, Bopp Street and La Porte Road. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance vacating a portion of an existing 16" sanitary sewer easement, for the purpose of relocating the sanitary sewer line for commercial development purposes, on the property generally bounded by Crossroads Boulevard, Bopp Street and La Porte Road. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Aric Schroeder, City Planner RESOLUTIONS 4. Resolution approving variance to the requirements of the 2013 Sidewalk Repair Program - Zone 3. Submitted by Wayne Castle, PLS, El, Associate Engineer 5. Resolution approving the proposal for Federal and State Rehabilitation Incentive Tax Credits, Enterprise Zone Tax Credit, and Greyfie id/Brownfield Tax Credit for 500 East 4th Street, for 5% of tax credit award. Submitted by Noel Anderson, Community Planning and Development Director July 8, 2013 Page 5 6. Resolution approving an Agreement with the Waterloo Community Development Board for the use of F.Y. 2014 Block Grant Funds in the amount of $50,000.00 for the Gates Park Playground Project; and authorize Mayor to execute said document. Submitted by Paul Huting, Leisure Services Director 7. Resolution approving an Agreement with the Waterloo Community Development Board for the use of F. Y. 2014 Block Grant Funds in the amount of $18,000.00 for the Sullivan Park Basketball Court Replacement Project; and authorize Mayor to execute said document. Submitted by Paul Huting, Leisure Services Director 8. Resolution approving contract with AECOM Technical Services, Inc. for professional services related to the design and creation of construction bid documents of a storm sewer running generally under holes 14 & 15. Submitted by .18 Bolger, Golf & Downtown Area Maintenance Manager 9. Resolution approving installation of 100 watt HPS street light on existing wood pole located across from 1334 Roosevelt; and authorize City Clerk to notify MidAmerican Energy. Submitted by Sandie Greco, Traffic Operations Superintendent 10. Resolution approving Amendment to Health Insurance Plan to comply with healthcare reform requirements reducing new hire waiting period to 90 days. Submitted by Suzy Schares, City Clerk 11. Motion approving Change Order No. 2 for a net increase of $403.00 for equipment purchased from Schmitt Telecom Partners for a New Phone System for the City. Submitted by Matt 0' Brien, Director of Technology 12. Motion approving Change Order No. 9 for a net increase of $45,657.63 for the F.Y. 2011 River Renaissance North Downtown Trail, Contract No. 786. Submitted by Eric Thorson, PE, City Engineer July 8, 2013 Page 6 OTHER COUNCIL BUSINESS 13. Purchase of Emulsions for F.Y. 2014 Seal Coating Program Motion to instruct Public Works Director to prepare specifications, bid document, etc. Motion to receive and file specifications, bid document, etc. Resolution preliminarily approving specifications, bid document, etc. Resolution setting date of hearing and bid opening as July 22, 2013; and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Submitted by Mark Rice, Public Works Director ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, Jul[/ 8, 2013 5:05 p.m. - Public Works Committee, Council Chambers 5:10 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Regional Airport Board meeting minutes of May 28, 2013 on file in the City Clerk's office. 2. Board of Waterloo Water Works meeting minutes of June 26, 2013 on file in the City Clerk's office. 3. Communication from Police Depmtinent transmitting recommendation of retirement of Willie R. Keller, Police Officer, effective June 28, 2013 with recommendation of approval of payout of $20,167.21 for unused benefits. 4. Communication from Housing Authority transmitting recommendation of retirement of Gladys Rainey, Housing Coordinator, effective June 28, 2013 with recommendation of approval of payout of $7,017.76 for unused benefits. July 8, 2013 Page 7 CONTRACT PAYMENT SCHEDULE 1. River Loop North Downtown Trail Construction, Contract No. 786 Pay estimate No. 28 to Veith Construction in the total amount due of $60,204.22. 2. F.Y. 2013 Sidewalk and Trail Repair Program - Zone 3, Contract No. 848 Pay estimate No. 4 to Boulder Contracting in the total amount due of $28,464.47. 3. F.Y. 2013 Asphalt Overlay Program, Contract No. 833 Pay estimate No. 4 to Aspro in the total amount due of $353,644.26. 4. F.Y. 2013 Street Reconstruction Program, Contract No. 832 Pay estimate No. 3 to Aspro in the total amount due of $116,378.12. 5. F.Y. 2012 Street Reconstruction Program, Contract No. 819 Pay estimate No. 19 to Aspro in the total amount due of $62,176.97. 7'TJ4LM MT±MBTR OF ri-i siorwra-t JULY MARIA TILLER MARIA TILLER IS THE FOREMAN FOR CODE ENFORCEMENT AND HAS BEEN WITH THE CITY SINCE FEBRUARY 9, 2009. BY ACCEPTING THE ANIMAL CONTROL OFFICER POSITION IN ADDI- TION TO HER JOB IN CODE ENFORCEMENT, A COST SAVINGS WAS CREATED FOR THE CITY AND MARIA BROUGHT CREDIBILITY AND AC- COUNTABILITY TO THE CITY'S ANIMAL CONTROL OPERATIONS. SHE EFFECTIVELY EXPLAINS CITY ORDINANCES TO THOSE IN VIOLATION AND HAS A WILLINGNESS TO WORK WITH THE PUBLIC. HER DUTIES IN CODE ENFORCEMENT AND IN ANIMAL CONTROL ENTAIL WORKING WITH CITIZENS IN STRESSFUL SITUATIONS ON A DAILY BASIS; SHE HANDLES ALL THESE SITUATIONS WITH THE END GOAL OF KEEPING EFFECTIVE RESOLUTIONS, COMPLIANCY AND OF DOING WHAT IS RIGHT AND NECESSARY FOR WATERLOO'S CITIZENS. July 1, 2013 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, July 1, 2013. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Mark Rice, Public Works Director. 141189 - Hart/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, July 1, 2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 141190 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, June 24, 2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. CONSENT AGENDA 141191 - Hart/Schmitt 1. that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated July 1, 2013, in the amount of $1,696,747.51, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2013-558. 2. Request of Ascension Lutheran Church, 2211 Maynard Avenue, for a variance to the Code of Ordinances concerning discharging of weapons (5-2-6B) to allow Vacation Bible School participants to use bow and arrows to shoot at targets during a portion of the program from July 29 - August 2, 2013, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2013-559. 3. Request of Brian Cosgrove for a concrete driveway to be located at 1112 Amherst Avenue, together with recommendation of approval of City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2013-560. b. Motion to approve the following: Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to exceed Bob Osgood, Plumbing Inspector IAPMO 2013 Annual Education/Business Conference Kansas City, Missouri September 29, - October 4, 2013 $895.00 2. Mayor Clark's recommendation of the following appointment: Appointee Board/Commission Expiration Date New or Re - Appointment Chris Harshbarger Airport Commission June 30, 2017 New Appointment 3. Recommendation of appointment of Joseph Schaefer to the position of Sewer Maintenance Worker, effective July 8, 2013 pending completion of pre-employment physical exam. Class C Liquor License Permit Application 4. Hwy 63 Diner, 3030 Marnie Avenue (Renewal) (Expires 5/31/2014) (Includes Sunday Sales) July 1, 2013 Page 2 Class C Liquor License Permit Application 5. Diamond Dave's Crossroads, 124 Crossroads Boulevard-spc #165 (Renewal) (Expires 5/14/2014) (Includes Sunday Sales) Class B Wine License Permit Application 6. Hwy 63 Diner, 3030 Marnie Avenue (Renewal) (Expires 5/31/2014) (Includes Sunday Sales) 7. 74 Cigarette/Tobacco Permit Applications 8. Bonds Roll call vote -Ayes: Seven. Motion carried. Mayor Clark recognized the new employee and new board appointee. PUBLIC HEARINGS 141192 - Schmitt/Welper that public hearing on Request by Residential Development Partners, LLC (Jim Ellis) for a site plan amendment to the "R -1,R -P" Planned One and Two Family Residence District, to allow for the construction of 12 single-family homes on 3.19 acres generally located north of Eureka Street and east of Vermont Street (Baltimore Field), be reopened. Voice vote -Ayes: Seven. Motion carried. 141193 - This being the time and place of public hearing, the Mayor called for written and oral objections. Mr. Hart questioned who the development agreement is with and what time frame has been set for completion. Noel Anderson, Community Planning and Development Director, reported that the development agreement is with the LLC and there is a time frame stipulated in the agreement. Mr. Schmitt reiterated that the type or style of these homes will not change. Schmitt/Welper that the hearing be closed and oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141194 - Schmitt/Welper that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10- 4-4, approving a site plan amendment on certain property in conjunction with the request by Residential Development Partners, LLC (Jim Ellis) for a site plan amendment to the "R -1,R -P" Planned One and Two Family Residence District, to allow for the construction of 12 single-family homes on 3.19 acres generally located north of Eureka Street and east of Vermont Street (Baltimore Field)", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 141195 - Schmitt/Welper that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 141196 - Schmitt/Welper that "an Ordinance amending Ordinance No. 5079, Zoning Ordinance, by amending the Official Zoning 4-4, approving a site plan amendment on certain passed for the second and third times and adopted. as amended, City of Waterloo Map referred to in Section 10 - property", be considered and Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5165. 141197 - Getty/Welper that the public hearing on Request by Residential Development Partners, LLC (Jim Ellis) for a site plan amendment to the "R -1,R -P" Planned One and Two Family Residence District, to allow for the construction of 5 single-family homes on 1.13 acres generally bounded by Williston Avenue, Pleasant Street, West 7th Street and Allen Street (Williston Field), be reopened. Voice vote -Ayes: Seven. Motion carried. July 1, 2013 Page 3 141198 - This being the time and place of public hearing, the Mayor called for written and oral objections. Cheryl Pieters-Rammelsberg, 934 W. Mullan Ave., expressed concern with who may be purchasing and living in the homes. Mayor Clark noted that the new zoning will help place restrictions on the type of home being built and sold. Mr. Welper reported that citizens are not in support of the development but are not going to come oppose it. Jim Ellis, 126 Hanes Ave., explained that there are five lots and the homes will be built after the buyers are pre -approved. He believes all homes will be built in 1 to 2 years. Due to the Enterprise Zone, benefits cannot be received until all homes in the development are built. Noel Anderson, Community Planning and Development Director, reported that the homes will face 7t' Street unless a minor site plan amendment is completed. Cheryl Pieters-Rammelsberg, 934 W. Mullan Ave., asked if criminal background checks will be completed on the proposed buyers. Getty/Schmitt that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141199 - Getty/Schmitt that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10- 4-4, approving a site plan amendment on certain property in conjunction with the request by Residential Development Partners, LLC (Jim Ellis) for a site plan amendment to the "R -1,R -P" Planned One and Two Family Residence District, to allow for the construction of 5 single-family homes on 1.13 acres generally bounded by Williston Avenue, Pleasant Street, West 7th Street and Allen Street (Williston Field)," be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 141200 - Getty/Schmitt that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 141201 - Getty/Schmitt that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning. Ordinance, by amending the Official Zoning Map referred to in Section 10- 4-4, approving a site plan amendment on certain property", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5166. RESOLUTIONS 141202 - Hart/Welper that "Resolution approving annual renewal agreement with Safety National Casualty at a cost not to exceed $136,980.00 per year to provide workers' compensation stop loss coverage", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-561. 141203 - Hart/Welper that "Resolution approving renewal of general and auto liability, law enforcement, public officials, cyber liability, errors and omissions, and umbrella insurance for a premium of $838,810.00 with Travelers Insurance, together with recommendation of approval of Insurance Committee and rescinding Resolution No. 2013-549 passed on June 24, 2013", be adopted. Roll call vote - Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-562. 141202 - Hart/Welper that "Resolution approving Airport Management Agreement with Trillion Aviation for management consulting in the amount of $6,500.00 per month plus expenses for July 1, 2013 Page 4 6 months; and authorize Mayor to execute same", be adopted. Roll call vote - Ayes: Seven. Mr. Schmitt questioned if there was a possibility that the City could complete the recruitment process sooner than 6 months. Mayor Clark responded that it was doubtful but that the contract could be terminated if necessary. Resolution adopted and upon approval by Mayor assigned No. 2013-563. 141203 - Cole/Getty that "Resolution approving School Resource Officers' Agreement with Waterloo Community School District for providing the assignment of six (6) police officers within the school district for one year; and authorize Mayor and City Clerk to execute same", be adopted. Roll call vote -Ayes: Seven. Bill Kammeyer, 526 Home Park Blvd, questioned what responsibilities were assigned to the officer and who they reported to. Dan Trelka, Director of Safety Services, explained that the officers mentor, investigate, provide security, and community policing. They report to the City of Waterloo Police Department command staff. Mayor Clark noted that this program has replaced the DARE program. Resolution adopted and upon approval by Mayor assigned No. 2013-564. 141204 - Cole/Getty that "Resolution approving Certificate of Completion and Final Acceptance of Work Agreement performed by Vieth Construction Corporation of Cedar Falls, Iowa at a total cost of $1,204,084.32 for the F.Y. 2011 River Renaissance North Downtown Trail, Contract No. 786", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-565. 141205 - Cole/Getty that "Resolution approving Notice of Intent for NPDES Coverage Under General Permit to the Iowa Department of Natural Resources in conjunction with F.Y. 2012 Orange School Sanitary Sewer Extension, Contract No. 816; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-566. 141206 - Schmitt/Welper that "Resolution approving Supplemental Agreement No. 1 with Stanley Consultants, Inc. of Des Moines, Iowa for additional services of groundwater dewatering monitoring, data logging, and review for the F.Y. 2013 Storm Water Pump Stations (Virden Creek, Westfield Avenue and Vinton Street), Contract No. 831; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-567. 141207 - Schmitt/Welper that "Resolution approving Lease Agreement with Wendell Lupkes in the amount of $200.00 per year to farm approximately 19 acres of land located near the northwest corner of West 4th Street and West Shaulis Road for the purpose of baling hay", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-568. 141208 - Schmitt/Welper that "Resolution approving the Acquisition Contract with Prairie Construction Company, Inc., successor in interest to Jens Olesen & Sons Construction Company, for the acquisition of Parcel No. 8913-16-301-001 generally located at the southeast corner of North Hackett Road and Greenwood Avenue in the amount of $35,500.00, plus up to $1,000.00 in closing costs; and authorize the Mayor and City Clerk to execute any necessary documents", be adopted. Roll call vote - Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-569. July 1, 2013 Page 5 141209 - Welper/Schmitt that "Resolution setting date of hearing as July 15, 2013 to approve request by Phillip Douglas to rezone approximately 1.3 acres of land located at the southwest corner of Martin Luther King Jr. Drive and Idaho Street from "R-2" One and Two Family Residence District to "C -P" Planned Commercial Zoning District, for the purpose of constructing a 60' x 120' commercial building; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-570. Noel Anderson, Community Planning and Development Director, noted that the property owner is building a commercial storage building. Mr. Hart questioned if the City stills owns property on MLK Drive and what the potential development should be. Noel Anderson, Community Planning and Development Director, reported that the City still owns property that is zoned both commercial and residential depending on the location. 141210 - Welper/Schmitt that "Resolution approving variance to the requirements of the Subdivision Ordinance in Section 2.3(1) Final Plat Submittal, for Crossroads Plat No. 10", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-571. 141211 - Welper/Schmitt that "Resolution approving Preliminary and Final Plat of Crossroads Plat No. 10 along with the staff report, aerial photo, preliminary and final plats, deed of dedication, certificate of survey and report of the City Engineer", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-572. 141212 - Cole/Welper that "Resolution approving the City of Waterloo providing full-time Animal Control Services to Waterloo effective July 1, 2013", be adopted. Roll call vote -Ayes: Four. Nays: Three (Jones, Schmitt, Hart). Resolution adopted and upon approval by Mayor assigned No. 2013-573. Mr. Schmitt questioned if the City's budget for personnel included benefits and since the Humane Society has 3 vans whether the City will be able to handle only having one van. Sandie Greco, Traffic Operations Superintendent, responded that the benefits were included and there is one new van and one older van that can be utilized. Randy Harod, 111 Highland Blvd, asked Council to voice their opinion and he supports the Humane Society. Bill Kammeyer, 526 Home Park Blvd, asked if there is a business plan for the City to take over animal control. Cheryl Pieters-Rammelsberg, 934 W Mullan Ave., spoke in support of the Cedar Bend Human Society. Jim Chapman, 224 Bertch, spoke in opposition to the City taking over animal control operations. Tammy Laughlin, 1463 Oakcrest Dr., expressed concern with how the City is currently handling animal control operations. Jennifer Kane, 411 Glencoe Ave., questioned the number of volunteers the City has and how they will be supervised. She questioned how strays will be handled and how dead animals will be disposed of. She asked if this model does not work will the City go back to the Humane Society for service. Beverly Frost, 718 Wisconsin, spoke in support of the City regaining animal control operations. July 1, 2013 Page 6 Forest Dillavou, 1725 Huntington Rd, commented that there will not be a cost savings to the City and that money could be saved by Leisure Services utilizing the garage not animal control. Mr. Schmitt suggested utilizing the Humane Society for 6 months or a year if there is a 60 -day termination clause while a task force can be set up to research options. 141213 - Hart/Welper that "Resolution re -setting date of hearing as July 8, 2013 to approve request of Prime RE, LLC to vacate a portion of an existing 16 foot sanitary sewer easement on the property generally bounded by Crossroads Boulevard, Bopp Street and La Porte Road, for the purpose of relocating the sanitary sewer line for commercial development purposes, subject to the approval becoming effective upon the completion and acceptance of the new sanitary sewer line; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-574. 141214 - Hart/Welper to instruct Director of Safety Services to prepare specifications, bid documents, etc. in conjunction with F.Y. 2014 Ammunition Needs for Police Department. Voice vote -Ayes: Seven. Motion carried. 141215 - Hart/Welper that specifications, bid documents, etc. in conjunction with the F.Y. 2014 Ammunition Needs for Police Department, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141216 - Hart/Welper that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with F.Y. 2014 Ammunition Needs for Police Department", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-575. 141217 - Hart/Welper that "Resolution setting date of hearing and bid opening as July 8, 2013; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. in conjunction with F.Y. 2014 Ammunition Needs for Police Department", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-576. 141218 - Greenwood/Schmitt that "Motion approving Change Order No. 3 for a net decrease of $8,023.90 for work performed by Peterson Contractors, Inc. of Reinbeck, Iowa for F.Y. 2009 West Shaulis Road, Contract No. 759", be adopted. Roll call vote -Ayes: Seven. 141219 - Greenwood/Schmitt that "Motion approving Change Order No. 10 for a net increase of $15,668.04 for work performed by Vieth Construction Corporation of Cedar Falls, Iowa for F.Y. 2011 River Renaissance North Downtown Trail, Contract No. 786", be adopted. Roll call vote -Ayes: Seven. ORAL PRESENTATIONS Rick Morris, Beecher Law Firm, reported that he has requested a development agreement from Planning and has not received it. Noel Anderson, Community Planning and Development Director, responded that the agreement should be ready in two weeks. The Planning department is working on calculating back taxes for the agreement. 141220 - Hart/Getty that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. July 1, 2013 ADJOURNMENT 141221 - Hart/Getty that the Council adjourn at 6:25 p.m. Voice vote -Ayes: Seven. Motion carried. Page 7 Suzy Schares City Clerk APPLICANT'S NAME-:. APPLICANT'S ADDRMS. APPLICANT'S PHt.)NI u: APPLICATION FOR VARIANCE TO NOISE. ORDINANCE=. Michael Fox 321 E Walnut St, STE #321, Des Moines, IA 319-551-9293 AN'1'ICIPATTll DATE OF V'ARIANC'E: NAME OF EVENT: July 10 Dave O'Brien for Iowa TIMES OF I)AY OF VAKLkNC : 2pm-2:30pm (ii ()(iRAl'HIC','11 LOCA lION OF VARIANI'1E: Lincoln Park DISTANCE OF AC'I1V1'IY FROM RESIDENTIAL I'ROl'II•I:1 !I ti• 0.2 Miles? PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE ANt) ISI; SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WIHA'I' A(:'IUAI.I.Y WILL. EXCH.!) I'lll NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYS'IIM, ETC. Dave O'Brien in planning on holding a press conference in Lincoln Park to announce his candidacy for the 1st Congressional District. It will be very minimal: a podium, maybe some small signs, and a possible small speaker. We expect no more than 15 people to attend (including media). The press conference is scheduled from 2-2:30 on July 10. l'1'fYI:OIFN('IL A( I10N APPROVAL: Y, 2 /3 <.-4e � Asx • AppIicnnl's Sijnnttirc 7/1/13 Datc Police IkTS. Rowel APPROVAL: DEN( AI.: DENIAL: DECIBEL LLVE:L: n Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-578 RESOLUTION GRANTING REQUEST OF MICHAEL FOX FOR A VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, Michael Fox is requesting a variance to the Noise Ordinance on July 10, 2013, from 2:00 p.m. to 2:30 p.m., in conjunction with a Dave O'Brien for Iowa press conference event to be held at Lincoln Park, including the use of a PA system, and WHEREAS, said event will exceed the limits of the Ordinance No. 3094, Noise Ordinance, and WHEREAS, said Michael Fox has made formal application for a variance effective July 10, 2013, from 2:00 p.m. to 2:30 p.m., together with recommendation and approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Michael Fox for a variance to Ordinance No. 3094, Noise Ordinance, on July 10, 2013, from 2:00 p.m. to 2:30 p.m., in conjunction with a Dave O'Brien for Iowa press conference event to be held at Lincoln Park, including the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 8th day of July, 2013. 7 rnest G. C ark,Mayor ATTEST: Suzy Sc ares, CMC City Clerk APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: 5 GIO`-v\ Du_v\1'\ APPLICANT'S ADDRESS: 3 6 (0 4 Po -i G D v Y kt v too -T-A 5)764) APPLICANT'S PHONE #: 30- 5g 9 4 q ANTICIPATED DATE OF VARIANCE: A(.11,54- 3 NAME OF EVENT: q„�C.V (00 1-40 'Y C Th& J u_ i II71 TIMES OF DAY OF VARIANCE: A m - 'I PM GEOGRAPHICAL LOCATION OF VARIANCE: 51A_ II I \Jain PCW k: lA s --I- `� /\-v 6 A C(C).-.n/lS DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. C&urth Se_vv`tce_ vJ 1 PASA DJ Y CITY COUNCIL ACTION: APPROVAL: 4,17.<0,8' .2-bi 3 DENIAL: Applicant's Signature Date Police Dept. Recomm dation APPROVAL: DENIAL: DECIBEL LEVEL: CI) U D WATERLOO LEISURE SERVICES COMMISSION PERMIT FOR USE OF PARK Name of User Waterloo Homecoming Assn. Event Susan Dunn Address Susan .Dunn@WFHC,org 272-8183 (w) City/State Phone 504-9949 (c) Park Sullivan Park Activity Homecoming Event Date Sunday, August 4, 2013 Time 9 AM to 7 PM Est. Attendance 200-300 The user will be responsible for maintaining said premises in same condition as received. The Leisure Services Commission is not responsible for undesirable conditions left by previous users. It is advisable to have a member of the user's group check the area for litter, etc., prior to the event. The use of amplifying equipment Is subject to obtaining a permit from the City Clerk's office and to City Ordinance specifying levels of sound. Permit issued by Leisure Services Director /,)d Date 6/26/13 Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-579 RESOLUTION GRANTING REQUEST OF SUSAN DUNN FOR A VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, Susan Dunn is requesting a variance to the Noise Ordinance on August 4, 2013, from 9:00 a.m. to 7:00 p.m., in conjunction with a Waterloo Homecoming Reunion event to be held at Sullivan Park, including a DJ and the use of a PA system, and WHEREAS, said event will exceed the limits of the Ordinance No. 3094, Noise Ordinance, and WHEREAS, said Susan Dunn has made formal application for a variance effective August 4, 2013, from 9:00 a.m. to 7:00 p.m., together with recommendation and approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Susan Dunn for a variance to Ordinance No. 3094, Noise Ordinance, on August 4, 2013, from 9:00 a.m. to 7:00 p.m., in conjunction with a Waterloo Homecoming Reunion event to be held at Sullivan Park, including a DJ and the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 8th day of July, 2013. Ernest G. Clark, Mayor ATTEST: Suzy Scha City Cler es, CMC TRAVEL REQUEST CITY OF WATERLOO FINANCE bEPT. STAFF ONLY LINE ITEM USED Nei .;4L' 4,24) 8,/6 FY .%40 BUDGETED •70'Fu. uD EXPENDED YTD c) - THIS REQUEST 3 D✓ LEFT AFTER THIS REQUEST OG) DATE -7,77,./ :v) /3 Original - Clerk/Finance Copy- Department NAME(S) AND POSITION(S): Chawne Paige, Digital Arts Manager DATE: June 19, 2013 NAME OF CLASS / MEETING: DESTINATION: North Bergen, NJ DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: July 9, 2013 RETURN DATE: July 15, 2013 DATE(S) OF MEETING: July 10 - 14, 2013 PURPOSE OF TRAVEL/TRAINING: Picking up artwork by Emmanuel Merisier and transporting it back to the WCA for exhibition WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $540 LODGING $100 TAXI $210 (6@$35) MEALS $100 PARKING REGISTRATION AIRFARE $1200 MILEAGE/FUEL $200 MISC/TOLLS TOTAL FOR ALL: $ $2350 BUDGET LINE ITEM: 010 26 42651346 x GRANT REIMBURSABLE YES NO 26 ST6 OSG REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BE FI,C1AI.�TO THE CITY OF WAT RLOO. �I DftPARTMEN HEAD— (0127/1 I APPROVE THIS TRAVEL REQUEST ‘// MAYOR • — /3 DATE DATE K:\Shared Goodies\Forns\Travel Request Form January 2010 TRAVEL REQUEST FINANCE DEPT. STAFF ONLY LINE ITEM USED C%/'i' q,)6'0 c/6') "I[ �/G FY ,1%t BUDGETED l CITY OF WATERLOO EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST 14)&6 DATE i » L'-.;•1/ •:i13 Original - Clerk/Finance " Co. - De.artment NAME(S) AND POSITION(S): Chawne Paige, Digital Arts Manager DATE: June 19, 2013 NAME OF CLASS / MEETING: DESTINATION: North Bergen, NJ DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: July 3, 2013 RETURN DATE: July 10, 2013 DATE(S) OF MEETING: July 5 - 9, 2013 PURPOSE OF TRAVEL/TRAINING: Picking tip artwork by Emmanuel Merisier and transporting it back to the WCA for exhibition WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $900 LODGING $100 TAXI $280 (8@$35) MEALS $100 PARKING REGISTRATION AIRFARE $1200 MILEAGE/FUEL $200 MISC/TOLLS TOTAL FOR ALL: $ $2780 BUDGET LINE ITEM: 010 26 4265-1346 x GRANT REIMBURSABLE YES NO 26 ST6 OSG REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO An(Y)c DEPARTMENT HEAD `l I APPROVE THIS TRAVEL REQUEST /4„," MAYOR le -9-0 1'3- / -k-1 3 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED FY _2014_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 010-11-1100-1346 `: 4 Uc> / pr I/4/80 7A.) ;413 Copy - Department NAME(S) AND POSITION(S): Sgt. Hector Camarin, Inv. Adam Wittmayer, Inv. Chris Morley, and Inv. Shawn Monroe DATE: June 18, 2013 NAME OF CLASS I MEETING: inside the Tape Homicide School DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 10,2013 Return Date: September 12, 2013 DATE(S) OF MEETING: Sept. 10-12,2013 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Inv. Adam Wittmayer,Sgt. Hector Camarin, Lab Inv. Chris Morley, and Shawn Monroe to the inside the Tape Homicide Investigation school on Sept. 10-12, 2013, in Des Moines, Iowa. This 3 - day course presents skill sets designed to enhance the proficiency of Investigators who investigate serious crimes such as homicides. The course covers topics ranging from investigating homicides to the collection and processing of crime scenes. Sgt. Camarin and Inv. Wittmayer work in the investigations division and investigate these type of crimes. inv. Morley and Monroe are assigned to the Waterloo Police Crime Lab and will process all types of crime scenes and collect evidence. The cost of this training is registration, lodging, and meals. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 500.00 LODGING TAXI $420.00 MEALS PARKING $825.00 REGISTRATION AIRFARE $75.00 MILEAGE/FUEL MSC/TOLLS TOTAL FOR ALL: $ 1820.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 455.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2014_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 0e) X36 7v t' -:9f- / 3 Copy - Department NAME(S) AND POSITION(S): Officer Spencer Gann & Officer Tom Frein DATE: June 18, 2013 NAME OF CLASS / MEETING: Tactical Warrant Service DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 9,2013 Return Date: September 11,2013 DATE(S) OF MEETING: September 9-11,2013 PURPOSE OF TRAVEL: Lt Frana is requesting authorization to send Officer's Spencer Gann and Tom Frein to the Tactical Warrant Service seminar at the Midwest Counter Drug Training Center on September 9-11,2013, at Camp Dodge. This 3 -day course presents skill sets designed to enhance the proficiency of Non Tactical unit Officers in serving search and arrest warrants. These Officers assist the Tri -County Drug Task Force and execute numerous search warrants each year. The cost of registration is free and lodging is provided by the Midwest Counter Drug Training Center. Meals and a city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $210.00 MEALS $0.00 REGISTRATION $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 285.00 TAXI PARKING AIRFARE MISCiTOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 285.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 5;4qA I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR vT DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2014_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 7 ✓2i ' � ')(- )/or Copy - Department NAME(S) AND POSITION(S): Lieutenant Frank Krogh & Property Evidence Supervisor Dave Boesen DATE: June 18, 2013 NAME OF CLASS / MEETING: Advanced Techniques in Evidence Room Management DESTINATION: Appleton, Wisconsin DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 2,2013 Return Date: September 4, 2013 DATE(S) OF MEETING: September 3-4,2013 PURPOSE OF TRAVEL: Capt. Mohlis is requesting authorization to send Lt. Frank Krogh and Property/Evidence Supervisor Dave Boesen to the Advanced Techniques in Evidence Room Management seminar at the Fox Valley Technical College on September 3- 4,2013, in Appleton, Wisconsin. This 2 -day course presents skill sets designed to enhance the ability to properly store, handle, and preserve evidence. The course will instruct how to set up and manage a property/ evidence room. Due to the extended travel this training will require to travel to the training site the night before the class. The cost associated with this training is registration, lodging, fuel and meals. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $300.00 LODGING $226.00 MEALS $650.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1276.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 638.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST //fail DEPARTMENT HEAD MAYOR 7443 DATE DATE AMEN]) 1.b.3. Amended Council Agenda Items Council Meeting Monday, August 19, 2013 Add Travel request to consent agenda. Abraham Funchess, Human Rights Director 16th Annual (EEOC) EXCEL Denver, Colorado August 26 - August $4270 Training 30, 2013 Conference MEND Change spelling of event name. 3. Request of KBOL Radio Station for a variance to the Noise Ordinance on Sundays from August 11, 2013 through September 8, 2013 from 12:00 p.m. to 6:00 p.m. in conjunction with Sunday Groove Fest events to be held at Sullivan Park including the use of a PA system, together with recommendation of approval of Director of Safety Services. Change description of location. 12. Resolution approving request to name a portion of a private street Arbor Lane located west of the intersection of Maywood Avenue and Archer Street that will serve as access to two new homes to the west of Maywood Avenue. The location is more particularly described as being located in Parcel Number 8912-29-176-016. AMEND DD 1.b.3. Amended Council Agenda Items Council Meeting Monday, August 19, 2013 Add Travel request to consent agenda. Abraham Funchess, Human Rights Director 16th Annual (EEOC) EXCEL Denver, Colorado August 26 - August $4270 Training 30, 2013 Conference Change spelling of event name. 3. Request of KBOL Radio Station for a variance to the Noise Ordinance on Sundays from August 11, 2013 through September 8, 2013 from 12:00 p.m. to 6:00 p.m. in conjunction with Sunday Groove Fest events to be held at Sullivan Park including the use of a PA system, together with recommendation of approval of Director of Safety Services. MEND Change description of location. Resolution approving request to name a portion of a private street Arbor Lane located west of the intersection of Maywood Avenue and Archer Street that will serve as access to two new homes to the west of Maywood Avenue. The location is more particularly described as being located in Parcel Number 8912-29-176-016. THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, AUGUST 19, 2013 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. 1. 2. August 19, 2013 Roll Call. Moment of Silence. Pledge of Allegiance: Carolyn Cole, Ward 2 Council Member. Agenda, as proposed or amended. Minutes of August 12, 2013, Regular Session, as proposed. Page 2 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request of Captain Joe Leibold to hold Mayor's Fitness Day (Mayor's Fun Run) event to be held on September 19, 2013 at the Expo Center with the route to start 9:30 a.m. and end 12:00 p.m. Submitted by Joe Leibold, Waterloo Police Captain 3. Request of KBOL Radio Station for a variance to the Noise Ordinance on Sundays from August 11, 2013 through September 8, 2013 from 12:00 p.m. to 6:00 p.m. in conjunction with Simdau Grppve Fest events to be held at Sullivan Park including the use of a PA system, together with recommendation of approval of Director of Safety Services. 4. Request of Mary J. Tempel for a concrete driveway to be located at 1207 Oregon Street, together with recommendation of approval of City Engineer. b. Motion to approve the following: Travel Requests Name & Title of Personnel Class/ Meeting Destination Date(s) Amount not to Exceed Larry Ticknor, Rusty Zey, Randy Shepard, Troy Deeds Aircraft Live Fire Training Cedar Rapids, IA Sept. 25- 26, 2013 $1,600.00 Larry Smith, Superintendent 2013 IAWEA Fall Short Course Ankeny, IA Sept. 10- 11, 2013 $425.00 August 19, 2013 Page 3 Class C Beer License Permit Application 3. Michoacana Meat Market, 1215 Franklin Street (Renewal) (expires 4/26/ 14) (Includes Sunday Sales) Class C Liquor License Permit Application 4. Golden China Restaurant, 2046 E. Ridgeway Avenue (Renewal) (expires 5/4/14) (Includes Sunday Sales) Cigarette Permit Application 5. Ali's Liquor, 1117 E. 4th Street 6. Bonds PUBLIC HEARINGS 2. Waterline Reconnection to 334 Bates Street Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close the hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to open and -read bids and refer to City Planner for review. Submitted by Noel Anderson, Community Planning and Development Director 3. F.Y. 2014 2672 & 2736 Logan Avenue Sanitary Services, Contract No. 861 Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close the hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to open and read bids and refer to City Engineer for review. Submitted by Jamie Knutson, PE, Associate Engineer August 19, 2013 Page 4 4. Development Agreement with David and Marrs Staudt to purchase salvage rights for city owned property located at 519 E. 3rd Street for $1.00 with a development agreement allowing the salvaging of the woodwork and the demolition of the structure when the salvaging is complete. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly. Resolution approving said development agreement; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director RESOLUTIONS 5. Resolution approving a Contract for Professional Services with Iowa Northland Regional Council of Governments (INRCOG) in the amount of $8,800 for INRCOG to assist in the development of an Airport Zoning Ordinance. Submitted by Aric Schroeder, City Planner 6. Resolution approving Grant Agreement with Iowa Department of Transportation in the amount of $28,000, with a 20% local match, for air service consulting and marketing for Waterloo Regional Airport. Submitted by Steve Wareham, Airport Director 7. Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Peterson Contractors, Inc. (PCI) of Reinbeck, Iowa at a total cost of $124,050.57 in conjunction with 2011 Riverview Recreation Area Passive Unit Enhancement Phase IL Submitted by Travis Nichols, Facilities/Project Manager, Leisure Services 8. Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Boulder Contracting of Grundy Center, Iowa at a total cost of $53,277.50 in conjunction with F.Y. 2013 Riverview Recreation Area Restroom. Submitted by Travis Nichols, Facilities/Project Manager, Leisure Services 9. Resolution approving demolition contract with Kelly Demolition and Excavating, LLC of Mount Vernon, Iowa in the amount of $172,900.00 for demolition services with RACM of 2265 Lafayette, Contract No. 841. Submitted by Noel Anderson, Community Planning and Development Director August 19, 2013 Page 5 10. Resolution approving demolition contract with Lansing Brothers Construction of Luxemburg, Iowa in the amount of $39,150.00 for demolition services with RACM of 115 smith and 710 Willow Streets. Submitted by Noel Anderson, Community Planning and Development Director 11. Resolution approving acceptance of bid of Larson Construction Company for the Construction of Alternates 4 & 5 for the city of Waterloo Public Works Building in the amount of $745,000. Submitted by Mark Rice, Public Works Director 12. Resolution approving request to name a portion of a private street Arbor Lane located immediately to the east Maywood Avenue and Archer Street that will serve as access to two new homes to the west of Maywood Avenue. Submitted by Noel Anderson, Community Planning and Development Director 13. Resolution setting date of hearing as September 9, 2013 to receive and open bid proposals for the sale of city owned property located at 1640 Cherry Hills Drive, with a minimum bid proposal of $5,000 and a Development Agreement; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning and Development Director 14. Resolution setting date of hearing as September 9, 2013 to approve Development Agreement between Shri Ganapati & Bajrangbalin Inc. d/b/a Fairfield Inn & Suites and the City of Waterloo for the construction of a new 81 room, multi -story hotel development at the southeast corner of Crossroads Boulevard and Bopp Street, adding $2.64 million in taxable value to site, and tax rebates for 8 years at 50%; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning and Development Director 15. Resolution setting date of hearing as September 9, 2013 to approve Development Agreement between Crossing Point, LLC, f/k/a Proactive Holdings IV, LLC and the City of Waterloo for the redevelopment of the former Kmart Plaza site, including the main building and creation of multiple out -lots, adding $3.5 million in new taxable value to site, and tax rebates for 10 years at 50%; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning and Development Director 16. Resolution setting date of hearing as September 3, 2013 to approve a request by the Black Hawk County Conservation Board to lease property in the Sherwood Park area; and instruct City Clerk to publish notice. Submitted byAric Schroeder, City Planner August 19, 2013 Page 6 17. Resolution setting date of hearing as September 3, 2013 to approve the creation of the Crossroads Waterloo Urban Renewal and Redevelopment Plan and Tax Increment Financing (TIF) District; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning and Development Director OTHER COUNCIL BUSINESS 18. Motion approving Change Order No. 1 for a net increase of $2,745.50 for work performed by Mike Dolan Concrete & Masonry of Waterloo, Iowa an accumulated amount of adjustments from original to final quantities that were determined necessary during the construction of the project for F.Y. 2012 Chautauqua Park Curb Repair, Contract No. 828. Submitted by W. Wayne Castle, PLS, El, Associate Engineer 19. Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Mike Dolan Concrete & Masonry of Waterloo, Iowa at a total cost of $97,068.00 in conjunction with F.Y. 2012 Chautauqua Park Curb Repair. Submitted by Eric Thorson, P.E., City Engineer 20. F.Y.2O14 Sidewalk Repair Assessment Program - Zone 3, Contract No.852. Motion to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as September 9, 2013; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by W. Wayne Castle, PLS, El, Associate Engineer ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, August 19, 2013 4:55 p.m. - Human Resources Committee, Council Chambers 5:10 p.m. - Finance Committee, Council Chambers August 19, 2013 Page 7 PUBLIC INFORMATION 1. Certified List for the position of Police Recruit, as certified by the Civil Service Commission on August 9, 2013. 2. Certified List for the position of Bookkeeper, as certified by the Civil Service Commission on August 9, 2013. 3. Certified List for the position of Fire Engineer, as certified by the Civil Service Commission on August 9, 2013. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2013 Blowers Creek Cunette Repairs, Contract No. 845 Pay estimate No. 2 to Stickfort Construction in the total amount due of $38,674.98. 2. Stormwater Lift Stations, Studij & Design Phase Westfield Ave., Virden Creek & Vinton Pay to Stanley Consultants, Inc. in the total amount due of $30,401.36. 3. Waterloo Stormwater Lift Stations - Holluwood, Pay estimate No. 22 to Snyder & Associates in the total amount due of $4,008.00. 4. Dry Run Creek Arch Stormwater Manhole & Valve Replacements, Contract No.814 Pay to AECOM in the total amount due of $12,818.55. 5. Donald Street Improvements, U.S. Highwait 63 to Mildred Street, Construction Phase, Project No. STP -U-8155(714)-70-07 Pay estimate No. 14 to AECOM in the total amount due of $6,276.34. 6. U.S. Highwau 63 Improvements, Newell Street to Donald Street, On -Call Post Design Services, Federal Project No. NHSX-63-6(69) - 3H-07, Contract No. 790 Pay estimate No. 5 to AECOM in the total amount due of $7, 739.59. 7. F. Y. 2012 Delane Avenue Watershed Detention Basin, Contract No. 853 Pay estimate No. 7 to JDE Engineering in the total amount due of $15,270.00. RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF WATERLOO, IOWA TO REQUEST THE ASSISTANCE OF THE STAFF OF THE IOWA NORTHLAND REGIONAL COUNCIL OF GOVERNMENTS WHEREAS, The City of Waterloo (hereinafter referred to as the City) has agreed to the Intergovernmental Cooperative Agreement creating the Iowa Northland Regional Council of Governments (hereinafter referred to as the Planning Agency) and is a member in good standing; WHEREAS, the City wishes to engage the Planning Agency to develop an Airport Zoning Ordinance; WHEREAS, the Intergovernmental Cooperation Agreement gives the Planning Agency the responsibility outlined in Chapter 28E, Code of Iowa: NOW THEREFORE, it is hereby resolved by the City Council of Waterloo, Iowa that the Planning Agency be retained to create said Airport Zoning Ordinance; ! q,tv Passed, approved and adopted this ATTEST: City Clerk Waterloo, Iowa day of , 2013. Mayor Waterloo, Iowa City of Waterloo Finance Committee Open Invoice Report As of Friday, August 16, 2013 For August 19, 2013 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, August 16, 2013 Remove INRCOG EFT Transactions: 2,755,139.69 (2,500.00) Subtotal 2,752,639.69 Workers Compensation Issued by TPA Gross Payroll Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's 2,107.59 1,895.00 Payment to Council members or related entities: $o.00 2,756,642.28 C,'ty of Waterloo -dill Payments Bill Date Banking Date Prepared by: Journal Number 8/19/2013 8/20/2013 RH 184 Fund Amount 010 1,622,890.33 205 4,243.19 224 23,913.26 266 21,665.79 283 1,376.28 290 116,183.09 291 660,538.74 407 6,896.71 409 38,674.98 410 46,741.38 411 21,521.87 412 110,794.37 413 11,218.18 423 0.00 424 0.00 426 203.75 520 43,175.95 521 8,177.34 525 14,424.48 WAR 2,752,639.69 Fund Amount for formula 010 1 $ 1,622,890.33 205 1 4,243.19 224 2 23,913.26 266 1 21,665.79 283 3 1,376.28 290 1 116,183.09 291 1 660,538.74 407 4 6,896.71 409 4 38,674.98 410 4 46,741.38 411 4 21,521.87 412 4 110,794.37 413 4 11,218.18 423 6 0.00 424 1 0.00 426 1 203.75 520 5 43,175.95 521 5 8,177.34 525 1 14,424.48 2,752,639.69 juornal total 5,505,279.38 $ 5,505,279.38 1 $ 2,440,149.37 WAR formula (2,752,639.69) 2 23,913.26 3 1,376.28 Approved check total • 2,752,639.69 4 235,84749 5 51,353.29 6 0.00 Bank Acct /(1213) OVRNT (RB) CDBG (USB)HOUSE (RB)GOB (RB)SEW w/d amount 2,440,149.37 / To: (RB) ACCTS PYBL $ 2,752,639.69 e./.642,c1 23,913.26 �No% banking 1,376.28 CJ"yec/� `41[.71 L. '''s' 235,847.49 \ 51,353.29 CI OOPS $ 2,752,639.69 8/20/2013 forms bill banking net.xlsx 081913 FUNDS TRANSFER REQUEST Prepared b /Date FROM ACCOUNT -19—%3 g);eic2 REASON: err, JfrC L ) 17/?AL3 a /8/ CLJ o 6 703.47 City of Waterloo Payroll Date 08/16/13 Preparer: RH GL Date 08/16/13 Current date 08/16/13 JE 162 7 Fund DEBIT Fund Dir DepACH (99.289 23) Dir DepACH 1 (.99.2. 26) 010 84,660.00 010 1 84,660.00 204 1,587.59 204 1 1,587.59 205 2782.27 205 1 2,782.27 224 1,301.45 224 2 1,301.45 266 10,217.90 266 1 10,217.90 283 1,961.27 283 3 1,961.27 290 0.00 290 1 0.00 423 0.00 423 4 0.00 520 6,106.84 520 5 6,106.84 521 3,541.30 521 5 3,541.30 525 1,936.23 525 1 1,936.23 Net Payroll Total 114,094.85 Net Payroll Total 114,094.85 Dir Dep ACH (99,289.28) Net Payroll Total 114,094.85 Net Payroll checks only 14,805.57 Bank Acct (RB) OVRNT (RB) CDBG (USB)HOUSE (RB)SEW Net Payroll checks only Dir Dep ACH Net Payroll Total w/d amount To: (WF) Payroll $ 1,894.71 1,301.45 /37ZJ 1.604 1,961.27(11- L/(1•L 9,648.14 1,17 )31, %L g 14,805.57 1 Y ACH 99,289.28 $ 114,094.85 1 $ 1,894.71 2 1,301.45 3 1,961.27 5 9,648.14 $ 14,805.57 c0) 8/16/2013 forms payroll banking net.xlsx Supp1081613 - - City of Waterloo Manual Check 40259 . Preparer ( GL Date Current date 08/16 08 eiernale:rt, JE 161 Fund DEBIT Fund 010 79048 010 1 790.48 520 520 5 0.00 790.48 790.48 790.48 790.48 w/d amount To: (WE) Payroll Bank Acct (RB) OVRNT 790.48 (R13)-CDBG-Th 0.00 (U-SB}HGLISE 0.00 (RB)SEW— 0.00 790.48 ACH 790.48 1 $ 790.48 2 000 3 0.00 5 0.00 79a48 cle el /3 )9 VM 8/16/2013 forms payroll banking net.xlsx Man Ck 81413 CITY OF WA ItRLOO Council Communication City Council Meeting: August 19, 2013 Prepared: August 8, 2013 Dept. Head Signature: Joe Leibold, Police Captain # of Attachments: Three SUBJECT: Mayors Fitness Day (Mayors Fun Run) Submitted by: Joe Leibold Captain (Waterloo Police) Recommended City Council Action: Approve the 1 Mile route, use of City Barricades, street closures, bagging of meters and police officers for traffic control as needed. Summary Statement: September 196, 2013 from 9:30 AM to Noon. The route primarily runs from the Expo Center across the Park Ave Bridge to Mulberry, On Mulberry to E. 4'" then back to Jefferson and the Expo grounds. Street closures for the route should be from 10 AM to 11 AM. Expenditure Required: Labor costs associated with providing the traffic control/protection, labor to deliver and retrieve City barricades and fuel costs associated with the listed operations. Source of Funds: Policy Issue: N/A Alternative: Background Information: -I Mayor's $un Run / Newts Day gialrleados Wafer Stations , • Poet Office River CEDA I It 218 To: City of Waterloo Attention: Mayor Buck Clark & City Council From: Main Street Waterloo & Waterloo Community Schools Date: August 6, 2013 Re: Mayor's Fitness Day Main Street Waterloo, the Waterloo Community Schools, and the city of Waterloo will be hosting the 15th Annual kick-off event for the yearlong fitness program with a Fun Run against the Mayor on Thursday, September 19, 2013 from 9:30AM until 12:00PM. The schedule of events will take place in the Expo Grounds and will include: an official greeting from city dignitaries, a "pep talk" from a celebrity, a 1 mile fun run against the Mayor at 10:10AM, and "live healthy" demonstrations by Covenant Hospital. All public and parochial 4th graders (apx. 900) will be invited to participate. The route will begin and end at the Expo Grounds with the students running on Park Ave, to Mulberry Ave, to E. 4th St., to Jefferson St., & back to the Expo Grounds. We will need cooperation from the following city departments: Center for the Arts Use of Expo Grounds. Setup will begin Wednesday afternoon Sept.l8th and will be completed on Sept. 19th. Tear down will be immediately following the event. Engineering Department For the Run, we will need to close down the following streets at approximately 10:00AM for the run route. - 4th St. and Park Ave. from Franklin St. to Jefferson St - The side streets within that area between 5th St. to 3rd St. See map enclosed. We will open the run area after the race (Apx. 11:00AM) Street Department We request street barricades to be dropped along the route by 5PM on Wednesday, Sept. 18th. The barricade placement map is included. Traffic Department We will need to bag the parking meters at 11:00PM on the 18th to help with barricading and setup on Thursday, Sept. 19th Electrical Department We request the use of electrical boxes at the Expo Grounds. We will need them in operation by 8:00AM on the 19th. Electricity is needed for the sound system on the stage. Police Department Your assistance in meter bagging along the route on Wednesday, Sept.18th after 11 PM. Your assistance in traffic control at the intersections during the fun run beginning at 10:00AM approximately. Volunteers will set the barricades on the side of the road & assist the officers in clearing the traffic from the streets. The officers can pull the barricades onto the street when the run is ready to begin. We would also like to have some officers to visit with the students & sign shirts in the park after the fun run. The map layout of the event is included. In the event that we have not furnished the proper information on this request, or if you have concerns about one or more of our requests, please feel free to contact: Cindy Wells at 319-236-8546(w) 319-404-7308(c) We appreciate all of your cooperation and help with this event. The Mayor, City Officials and Department Heads within the City of Waterloo have always been wonderful to our organizations and we appreciate all of your help in making the 2013 Mayor's Fitness Day a success. We look forward to hearing from you. hA J ---7 s1 . � tA Schcolr ti, S.c .0:Ar 4,J I she CITY OF WATERLOO Council Communication City Council Meeting: July 8, 2013 Prepared: July 2, 2013 Dept. Head Signature: Eric Thorson, PE., Ciry Engineer # of Attachments: 1 SUBJECT: REQUEST BY IOWA HEARTLAND HABITAT FOR HUMANITY FOR A CONCRETE DRIVEWAY TO BE LOCAs ED AT 434 FLORENCE STREET Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from IOWA HEARTLAND HABITAT FOR HUMANITY for construction of a concrete driveway and placing a driveway or sidewalk on City right of way on an unimproved street, to be located at 434 FLORENCE STREET. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: LOT 9 G. ROBINSON ADDITION WAIVER Date: Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: I hereby request a waiver to the driveway and sidewalk specifications for the construction of a Cow_ e driveway or sidewalk located at (concrete or asphalt) 931-1 1` L-0 5—I i L c (Address) (o/A7 This waiver is needed because of: special surface texture (i.e., exposed aggregate, brick stamped pattern, paving brick) to be used on the concrete approach. elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1. asphalt driveway with the elimination of the sidewalk section. placing a driveway or sidewalk on City right of way on an unimproved street. Other: I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, Printed Name of Property Owner Signature of Pr Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-580 RESOLUTION GRANTING PERMISSION TO IOWA HEARTLAND HABITAT FOR HUMANITY FOR A WAIVER FOR A CONCRETE DRIVEWAY TO BE LOCATED AT 434 FLORENCE STREET, AND AUTHORIZING CONSTRUCTION OF A CONCRETE DRIVEWAY AND PLACING A DRIVEWAY OR SIDEWALK ON CITY RIGHT-OF-WAY ON AN UNIMPROVED STREET. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: WHEREAS, the City Engineer has made written application to the City Council asking that Iowa Heartland Habitat for Humanity be authorized and permitted to construct a concrete driveway and place a driveway or sidewalk on city right-of-way on an unimproved street to be located at 434 Florence Street, and legally described as follows: Lot 9 in G. Robinson Addition, all in the City of Waterloo, Black Hawk County, Iowa; and WHEREAS, it is the sense of the Council of the City of Waterloo, Iowa, that said request should be granted. NOW, THEREFORE, BE IT FURTHER RESOLVED that permission is hereby granted to Iowa Heartland Habitat for Humanity to construct a concrete driveway and place a driveway or sidewalk on city right-of-way on an unimproved street to be located at 434 Florence Street, subject to the following conditions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. BE IT FURTHER RESOLVED that the City Clerk is authorized and directed to forward a certified copy of this resolution to the Black Hawk County Recorder for recording and the Black Hawk County Auditor for filing in order that this said action may become a matter of official County Record. PASSED AND ADOPTED this 8th day of July, 2013. nes 4t; C ark Ma or Y ATTEST: Suzy S. ares, CMC City Clerk Resolution No. 2013-580 Page 2 CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Resolution No. 2013-580, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 8th day of July, 2013. Witness my hand and seal of office this 8th day of July, 2013. SEAL Suzy Sores, CMC City Cl k STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1414699 NOTICE OF PUBLIC HEARING TO WHOM IT notice was published in the WATERLOO/CEDAR FALLS a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 07/03/2013, in the issues of 07/03/2013 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $22.40 Subscribed and s r to before me this day o ary Publi Received o the sum of Dollars in full for publication of the above invoice. Notary Seal: COURIER NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice Is hereby given that on the 8th day of July, 2013, at 5:30 p.m., In the Council Chambers In the City Hall in the City of Waterloo, Iowa, a public hearing. will be held by the Council of the City of Waterloo, Iowa, on the request of Prime RE, LLC to vacate a podion of an 16 fool sanitary sewer easement, for the purpose of relocating the sanitary. sewer line for commercial development purposes, on the property generally, bounded by Crossroads Boulevard, Bopp Street and La Porte Road, de- scribed as follows: A Section parcel2.88 aterlo - Wo 13 , Black Hawk County, Iowa, described as follows: Commencing at the intersection of the Southwesterly R -O -W line of La Porte Road (formerly tf.S Highway 218) with. the Southeasterly R -O W line of Bopp'. Street' thence S 55'01'53' W along set: 42,00 to the O W line of Bopp Street 4200 feet to tpoint of beginning+. thence S 35'06'45'E along the North- easterly line of a 16 -foot wide sanitary easement described in Easement Book7 .00 feel tPo gthe extended Northwesterly steriytance of 4 o line of said 16 foot wide sanitary easement;`. thence S 56'01'53 W along said extend- ed Northwesterly. line 16.00 feet; thence N 35'0645 W along Southwesterly line of said 16 -foot wide sanitary easement 364.00 feet to the Southeasterly :R O -W line of Bopp Street; thence N 65 01'63 E. along said Southeasterly R -O -W line. 16.00 feet to the point of beginning. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the. date set for said hearing. By order of the Council of the City of Wa- terloo this 1st day of July, 2013. ...SuzyCityClerk Schares WE COURIER W'LOO CITY OF CLERK'S OFFICE 715 MULBERRY WATERLOO, IA 50703 319-291-4323 AD NUMBER PAGE NO. 1414699 1 of 1 BILL DATE SALESPERSON I 07/03/13 kitta 1 START DATE STOP DATE 07/03/13 07/03/13 AD NUMBER AD DESCRIPTION CLASS LINES 1414699 NOTICE OF PUBLIC HEARING TO WHOM IT 0950 LEGAL NOTICE 49 Publication Insertions Rate Net Amount Gross Amount 3 WATERLOO/CEDAR FALLS COURIER - 1 LEGAL $22.40 TOTAL AD CHARGE $22.40 Purchase Order Prime Real Estate PAY THIS AMOUNT $22.40 $22.40 Please send only the payment slip with payments. Allow 5 business days for payment to be applied to account. For legal questions, please call 319-291-1411 or 800-798-1741 Mon -Fri 8:00-5:00 pm CST. COURIER COMMUNICATIONS c/o LEE NEWSPAPERS PO BOX 540 WATERLOO IA 50704-0540 f�aF W'LOO CITY OF CLERK'S OFFICE 715 MULBERRY WATERLOO, IA 50703 Return this portion with your payment Acc Check # 111 VISA Credit Card Exp. Date: Name on credit card Signature COURIER COMMUNICATION; c/o LEE NEWSPAPERS PO BOX 540 WATERLOO IA 50704-0540 Legal Please make checks payable to: COURIER COMMUNICATIONS Ad Number 1414699 Billing Date 07/03/13 Amount Due 22.40 Amount Enclosed 000346 COURIER COMMUNICATIONS c/o LEE NEWSPAPERS PO BOX 742548 CINCINNATI OH 45274-2548 111,111111,1rt1JI111I11,111,11I,1,11,1,.1l u1n1Inirlrnii 2178030DD0001414In 9000D0000000OD000224000DMD0224Dk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward l CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT Ar -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: Nage rbef1J9; ,At2 - Prepared: November 4;201-2- Dept. Head Signature: # of Attachments: Aegnoy,1. A3 SUBJECT: Request to set the date of public hearing as July 1, 2013 to approve a request by Prime RE, LLC to vacate a portion of an existing 16' sanitary sewer easement, for the purpose of relocating the sanitary sewer line for commercial development purposes, on the property generally bounded by Crossroads Boulevard, Bopp Street and La Porte Road, subject to the approval becoming effective upon the completion and acceptance of the new sanitary sewer line. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval. Summary Statement: Transmitted herewith is a request by Prime RE, LLC to vacate a portion of an existing 16' sanitary sewer easement, for the purpose of relocating the sanitary sewer line for commercial development purposes, on the property generally bounded by Crossroads Boulevard, Bopp Street and La Porte Road. The applicant is proposing to plat this property into 3 lots for commercial development. There is an existing 8" sanitary sewer that serves the Crossroads Shopping Center coming into this property, which then connects to a 10" sanitary sewer line and heads northwest towards Bopp Street. In order to make development of these parcels easier, the applicant is proposing to abandon the 10" sanitary sewer line that connects with the line within Bopp Street, and re-route it straight to the northeast to connect with an existing 10" sanitary sewer line found within La Porte Road. By doing this, it would get rid of a sewer line and easement that would run right through Lots 1 and 2 of the plat, leaving only the sewer line and easement along the southern edge of Lot 2. This would be more beneficial and easier for the development of Lots 1 and 2 of the proposed plat. The applicant's engineer has been working with the Engineering Department in making sure that the existing sanitary sewer abandonment and new connection to the La Porte Road sewer line is feasible. If for some reason the new sewer line connection would not work, then the existing easement would not be able to be vacated. Expenditure Required: None CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer 0 Source of Funds: None required Policy Issue: Land Use and Economic Development Alternative: N/A Background Information: The City of Waterloo would not appear to need this sanitary sewer easement if the sanitary sewer is relocated. Legal Description: See attached Exhibit "A". AS:sg Noel Anderson, Community Planning & Development Director. --file-- El'clith/`7` iC*t '%f f - I eg#1;D:OdaMitton.. . $amiar . SC.ri�"etbsemmlpai'#' i:n; A paecel of land 1osated 1n ttfa t bf$eetron:? 8$$:93. E steno .Etaok`Ha*k County itvita tiesdfitY&E,ai`ioDoWs • ConrFrjteneing t -the. rtitersectidit of the S tttwestef{yi= -W3ine tdf, t a l' ii a fitiatf. (fvrineiiy U$ ghWa 24 J Wlihfhe Southenstetiy R 17 htr f ampapp thetas. S a:Fiz•r3" tWabng -said soothe stt R CF W!Ii a of Edpp Street..4P Weer fatale pbint tf begins itg; thencs;S 35:114n aibng i4:0fottheasterll 11004 a •i64optwk10 Snitaary-eeeet ertt deserrped in gale lent $cgk.7 at Fagps. 666 567:a dastpticb 03 6{x4 0'0 feet to the pl[tended .Notthwe'sterly+ 9rn'e bf said ifi eot touts sanitary` eaaemsrit; the S $a"t]t . Wateng Agildiwiegited Notfhwesterflug I6 P fe t, titenne N • 3$"°'CV416" Weiorig Seuthh&dsterly.line of sard't4Foot wide sanitary e; serxierit g64 00 %et'tb the86afh asterip R Q-lWJ'nrte-:tttRopp ee ttrertog t4 *&i1 a " Aloi g said: Saut£reastertp 1t-. W fine `16 D 03119 ttre pole t_bf t3 gtrart rtg,• City of Waterloo Planning, Programming and Zoning Commission May 7, 2013 16' Easement to be Vacated (Sewer to be Relocated) Preliminary Location of New Sanitary Sewer Line Vacate of a Portion of Existing Sanitary Sewer Easement Prime RE, LLC. REQUEST: APPLICANT(S): GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS REQUIRED/ NEEDED: DRAINAGE: DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC /OPEN May 7, 2013 REQUEST BY PRIME RE, LLC TO VACATE A PORTION OF THE EXISTING 16' SANITARY SEWER EASEMENT, FOR THE PURPOSE OF RELOCATING THE SANITARY SEWER LINE FOR COMMERCIAL DEVELOPMENT PURPOSES. Prime RE, LLC. 3510 Kimball Ave, Waterloo, IA 50702. The applicant is requesting to vacate the 16' wide sanitary sewer easement that corresponds with the 10" sanitary sewer that currently runs along the north side of lots 1 and 2 of Crossroads Plat No. 10. The request would not appear to have a negative impact on the area. The proposed plan would be to construct a new sewer line along the east side of Lot 2, which would connect the existing 8" sanitary sewer and extend it to the 10" sanitary sewer located within La Porte Road. This would shorten the length of the sewer line from Crossroads Shopping Center by directly connecting it to La Porte Road instead of veering to 'the north and connecting to a sanitary sewer line found within Bopp Street, before then veering east and connecting to the 10" line within La Porte Road. The request would not appear to have a negative impact on vehicular and pedestrian traffic movements in the area. There are no recreational trails in close proximity to the request. The site has been zoned "S-1" Shopping Center District since adoption of the Zoning Ordinance in 1969. The properties to the south, north and west are zoned "S-1" Shopping Center District, while the properties to the east across La Porte Road are zoned "M-1" Light Industrial District. The request to vacate would not require any buffering by ordinance standards. The proposed vacation would not have an adverse impact on drainage in the area. The shopping center site was originally constructed in the late 1960's, with ongoing commercial development in this general area to this day. A portion of the property is located within the Zone X 500 -year floodplain as indicated by the Federal Emergency Management Agency (FEMA) Flood Insurance Rate Map 19013C0304F. There is no public/open spaces located nearby the property in Prime RE, LLC Sanitary Sewer Easement Vacate 05-07-13.doc Page Request To Vacate A Portion Of The Existing 16' Utility Easement \\ TRACT X6 C `\ 90\ C , J \1 CROSSROADS PLAT 41 sp \}.'MURPHY Al NJ. CROSSROADS - CROSSROADS PLAT NO. 7 SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF RECOMMENDATION: May 7, 2013 question. There is an 8" sanitary sewer that enters the property from the southwest that serves the Crossroads Shopping Center. That 8" line connects with a 10" sanitary sewer line on the property, which runs to the northwest and connects to a 10" sanitary sewer line within Bopp Street. That line then connects with a 10" line that runs along La Porte Road. There is a 30" and 36" storm sewer that is located within Crossroads Boulevard adjacent to this property, in addition to a 4" drain tile located along both Crossroads Boulevard and Bopp Street. The Future Land Use Map designates the area as Commercial, and this request would be in compliance with such designation. The site is located within the Primary Growth Area as designated on the Growth Area Map within the Comprehensive Plan. The applicant is proposing to plat this property into 3 lots for commercial development. There is an existing 8" sanitary sewer that serves the Crossroads Shopping Center coming into this property, which then connects to a 10" sanitary sewer line and heads northwest towards Bopp Street. In order to make development of these parcels easier, the applicant is proposing to abandon the 10" sanitary sewer line that connects with the line within Bopp Street, and re-route it straight to the northeast to connect with an existing 10" sanitary sewer line found within La Porte Road. By doing this, it would get rid of a sewer line and easement that would run right through Lots 1 and 2 of the plat, leaving only the sewer line and easement along the southern edge of Lot 2. This would be more beneficial and easier for the development of Lots 1 and 2 of the proposed plat. The applicant's engineer has been working with the Engineering Department in making sure that the existing sanitary sewer abandonment and new connection to the La Porte Road sewer line is feasible. If for some reason the new sewer line connection would not work, then the existing easement would not be able to be vacated. Therefore, staff recommends that the 16' sanitary sewer easement be vacated for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area, and would appear to be beneficial for development of the site. 2. The request would not appear to have a negative impact on vehicular and pedestrian traffic in the area. Prime RE, LLC Sanitary Sewer Easement Vacate 05-07-13.doc Page May 7, 2013 3. The request is in accordance with the Comprehensive Plan and Future Land Use Map for this area and would allow for infill development of the site. And subject to the following conditions: 1. That the new sanitary sewer extension connecting the existing 8" sanitary sewer line to the 10" sanitary sewer line within La Porte Road be approved by the Engineering Department and a new 30' sanitary sewer easement be dedicated. 2. Subject to acceptable flow information from sewer line, as reviewed by City staff. Prime RE, LLC Sanitary Sewer Easement Vacate 05-07-13.doc Page Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703 (319) 291-4323. ORDINANCE NO. 5167 AN ORDINANCE VACATING A PORTION OF AN EXISTING 16 FOOT SANITARY SEWER EASEMENT, FOR THE PURPOSE OF RELOCATING THE SANITARY SEWER LINE FOR COMMERCIAL DEVELOPMENT PURPOSES, ON THE PROPERTY GENERALLY BOUNDED BY CROSSROADS BOULEVARD, BOPP STREET AND LA PORTE ROAD, SUBJECT TO THE APPROVAL BECOMING EFFECTIVE UPON THE COMPLETION AND ACCEPTANCE OF THE NEW SANITARY SEWER LINE, IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, as follows: A parcel of land located in the 5E4 of Section 2-88-13, Waterloo, Black Hawk County, Iowa, described as follows: Commencing at the intersection of the Southwesterly R - O -W line of La Porte Road (formerly U.S. Highway 218) with the Southeasterly R -O -W line of Bopp Street; thence S 55°01'53" W along said Southeasterly R -O -W line of Bopp Street 42.00 feet to the point of beginning; thence S 35°06'45" E along the Northeasterly line of a 16 -foot wide sanitary easement described in Easement Book 7 at Pages 565-567 a distance of 364.00 feet to the extended Northwesterly line of said 16 -foot wide sanitary easement; thence S 55°01'53" W along said extended Northwesterly line 16.00 feet; thence N 35°06'45" W along Southwesterly line of said 16 -foot wide sanitary easement 364.00 feet to the Southeasterly R -O -W line of Bopp Street; thence N 55°01'53" E along said Southeasterly R -O -W line 16.00 feet to the point of beginning; shall be, and the same is hereby vacated, subject to the following conditions: 1. That the new sanitary sewer extension connecting the existing 8 inch sanitary sewer line to the 10 inch sanitary sewer line within La Porte Road be approved by the Engineering Department and a new 30 foot sanitary sewer easement be dedicated. 2. Subject to acceptable flow information from the sewer line, as reviewed by City staff. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: July 8, 2013 July 8, 2013 July 8, 2013 July 8, 2013 Ordinance No. 5167 Page 2 PASSED AND ADOPTED by the City Council of the City of Waterloo, Iowa, on the 8th day of July, 2013, and approved by the Mayor on the 8th day of July, 2013. ATTEST: Suzy Sch:res, CMC City Cle k e.p Ernes G. Clark, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5167, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 8th day of July, 2013. Witness my hand and seal of office this 8th day of July, 2013. SEAL Suzy S4 hares, CMC City erk Aaniov 9t4X2vt3 CITY OF WATERLOO Council Communication City Council Meeting: 07/01/2013 Prepared: 6/28/2013 Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: SUBJECT: Authorize Police Department to seek bids and hold date of hearing for the our FY 14 ammunition needs. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Authorize the Police Department to seek bids for our FY 14 Ammunition needs and set the date of hearing for July 8th, 2013. Summary Statement: This is the annual purchase of ammunition used in firearms training for the Police Department. This ammunition is needed in order to maintain proficiency and certifications in a variety of weapon systems. Expenditure Required Yes Source of Funds General Fund Policy Issue None Alternative None Background Information: Ammunition costs and requirements continue to increase from one year to the next. The delay from order to delivery can be up to a year. This ammunition is utilized to maintain proficiency and certifications that reduces liability. Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-581 RESOLUTION CONFIRMING APPROVAL OF SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE PURCHASE OF F.Y. 2014 AMMUNITION. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Director of Safety Services of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of F.Y. 2014 Ammunition, in the City of Waterloo, Iowa, and WHEREAS, said Director of Safety Services did file said preliminary specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of F.Y. 2014 Ammunition, which were preliminarily approved by Resolution No. 2013-575 on July 1, 2013, and WHEREAS, a public hearing, upon notice, was held on July 8, 2013. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of F.Y. 2014 Ammunition, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 8th day of July, 2013. ATTEST: ieL4Y ;7//g, Ernest G. Clark, Mayor Suzy Scha es, CMC City Cler Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-582 RESOLUTION AUTHORIZING TO PROCEED IN CONJUNCTION WITH THE PURCHASE OF F.Y. 2014 AMMUNITION. WHEREAS, by Resolution No. 2013-581, specifications, bid document, form of contract, etc., in conjunction with the Purchase of F.Y. 2014 Ammunition, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on July 8, 2013 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said purchase proceed in accordance with said specifications. PASSED AND ADOPTED this 8th day of July, 2013. C�Lt� Ern t .( C ark, Mayor ATTEST: Suzy Sch-res, CMC City Cle k CITY OF WATERLOO Council Communication City Council Meeting: July 8, 2013 Prepared: July 2, 2013 Dept. Head Signature: Eric Thorson, PE # of Attachments: 1 SUBJECT: REQUEST FOR VARIANCE TO THE REQUIREMENTS OF THE 2013 SIDEWALK REPAIR PROGRAM - ZONE 3 Submitted by: Wayne Castle, PLS, El, Associate Engineer Recommended City Council Action: Staff recommends that the request for postponement of sidewalk repairs be denied. Summary Statement: The University Avenue Dairy Queen, 2719 University Avenue, would to postpone the requested sidewalk repairs until spring 2014 to coincide with the planned reconstruction of the Dairy Queen drive-through paving. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Conflict with City Ordinance section 7-2A, Sidewalk Inspection and Repair, which requires property owner to make repairs within 45 -days of notice or have the repairs made through that year's sidewalk repair assessment program Alternative: Require repairs to be made this year and potentially have drive-through access to the Dairy Queen closed for 1-2 days, or delay repairs until next spring and let a known defective sidewalk remain in existence, extending the property owner's and City's liability. Background Information: Mr. Donald Share recently acquired the University Avenue Dairy Queen and is currently updating the facilities. Dairy Queen officials have directed Mr. Share to repair the drive- through pavement, which he is planning to do in the spring of 2014, before the ice cream season begins. The Engineering Department has tagged the three sidewalk panels in his drive-through lane approach for repair. Mr. Share does not dispute the repairs, in fact he is looking to increase the depth of the concrete to further handle traffic, but is requesting a postponement to coincide with the drive-through repairs. From discussion with staff, Mr. Share states that the drive-through accounts for nearly $10,000 a week in the summer and any closure will affect his business. Staff has recommended to Mr. Share that he have the repair work performed at the beginning of the least busy day and require the contractor to use the fast setting M-4 concrete mix, which can be opened to traffic within 24 -hours. RECEIVED JUL U 1 2013 June 27,2013 To Whom it may concern; My name is Don. Share and I am the owner / operator of the Dairy Queen at 2719 University Ave. I am writing in regards to the sidewalk repair program. I would like to respectfully request a postponement of the repairs to the sidewalk at my store. The summer is a very critical time for my business. The repairs to my sidewalk happen to be the panels in my Drive-Thru. If I have to tear up the sidewalk, my Drive-Thru will be closed, costing roughly 75% of my revenue. I have been given time estimates of 2 days to one week. I would like to propose the following; Next spring I am repaving my Drive-Thru and would replace all the panels rather than just the ones in the notice. This would allow me to operate without losing any summer revenue and allow for a better, more permanent repair. Thank you for your time and consideration in this matter. University Avenue Dairy Queen Donald Share Store Owner 2719 University Avenue Waterloo. Iowa 50701 Telephone: (319) 233-8603 www.uadq.com CAROL FAILOR From: WAYNE CASTLE Sent: Tuesday, July 02, 2013 5:28 PM To: CAROL FAILOR Subject: RE: Sidewalk Variance No. We don't have a decent idea of what to label this request as either. I told the owner he should come to the council and talk during the open presentation period. W. Wayne Castle, PLS, El Associate Engineer City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 P: (319) 291-4312 F: (319) 291-4262 From: CAROL FAILOR Sent: Tuesday, July 02, 2013 5:01 PM To: WAYNE CASTLE Subject: RE: Sidewalk Variance Are you needing a hearing for this item? From: WAYNE CASTLE Sent: Tuesday, July 02, 2013 2:17 PM To: CAROL FAILOR; ERIC THORSON Subject: RE: Sidewalk Variance None that I am aware of during my time here. Usually the requests for delay in repair or rescind of the repair order comes during the public hearing on necessity of repairs in early May or during the public hearing on proposed assessments in August. Council listens to their requests at that time and gives them what they want (or not). W. Wayne Castle, PLS, El Associate Engineer City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 P: (319) 291-4312 F: (319) 291-4262 From: CAROL FAILOR Sent: Tuesday, July 02, 2013 2:11 PM To: WAYNE CASTLE; ERIC THORSON Subject: Sidewalk Variance Hi Wayne, When was the last time there was a variance to the sidewalk repair program? I'm trying to find something similar to help in wording it on the agenda. Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-583 RESOLUTION GRANTING VARIANCE TO THE REQUIREMENTS OF THE 2013 SIDEWALK REPAIR PROGRAM - ZONE 3. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the variance to the requirements of the 2013 Sidewalk Repair Program - Zone 3, to allow the University Avenue Dairy Queen, 2719 University Avenue, to postpone sidewalk repairs until the end of the season in approximately November, be and the same is hereby approved. PASSED AND ADOPTED this 8th day of July, 2013. ATTEST: La Suzy Sch res, CMC City Cle k "414-1-; Ernest G. Clark, Mayor Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO. IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning cir Development Director CITY OF WATERLOO Council Communication( ------ City Council Meeting: July 8, 2013 Prepared: July 2, 2013 ,_ Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Resolution approving the proposal for Federal and State Rehabilitation Incentive Tax Credits, Enterprise Zone Tax Credit, and Greyfield/Brownfield Tax Credit for 500 East 4th Street, for 5% of tax credit award. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Approval of proposal Summary Statement: As per the City Council's agreement with KWWL for the rehabilitation of 500 East 4th Street and the adjoining block parcels, the City of Waterloo is entering into an agreement with JSA for consulting work for the pursue of tax credits from the State of Iowa in several categories. JSA currently has an accredited historian working on several historic sites, and a potential district, in Downtown Waterloo, and has the expertise and experience to be able to help in this manner. JSA staff will further help with the coordination and preparation of information and application submittals. Expenditure Required: 5% of award Source of Funds: bonds and TIF cash Policy Issue: NA Alternative: NA Background Information: The City of Waterloo is working to redevelop Downtown Waterloo and abutting corridors. This will work to help the immediate project of KWWL, the abutting properties, as well as a larger area for potential future historic tax credits. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-584 RESOLUTION APPROVING PROPOSAL WITH JSA DEVELOPMENT, LLC OF WATERLOO, IOWA FOR FILING ASSISTANCE FOR TAX CREDIT APPLICATIONS. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Proposal dated July 8, 2013, for filing assistance for Federal and State Rehabilitation Incentive Tax Credit application, Enterprise Zone Residential Tax Credit application and Greyfield/Brownfield Tax Credit application for 500 East 4th Street, at a cost of 5 percent of tax credits awarded to the project, by and between JSA Development, LLC of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved. PASSED AND ADOPTED this 8th day of July, 2013. Ernest G. Clar , Mayor ATTEST: Suzy Schars, CMC City Clerk CITY OF WA I ERLOO Council Communication City Council Meeting: 7/8/13 Prepared: 7/2/13 Dept. Head Signature: PH # of Attachments: 0 SUBJECT: Resolution -to approve and authorize Mayor Clark to sign an Agreement with the Waterloo Community Development Board for the use of FY2014 Block Grant Funds in the amount of $50,000.00 for the GATES PARK PLAYGROUND PROJECT Submitted by: Paul Huting, Leisure Services Director Recommended City Council Action: Pass said Resolution Summary Statement: This funding will allow for the replacement of a deteriorating play structure in Lower Gates Park near the corner of E 4'h Street and Lester Street. Expenditure Required: $5,000.00 Source of Funds: CIP General Obligation Bonds Policy Issue: N/A Alternative: N/A Background Information: A copy of the Agreement is available for your review in the City Clerk's office. This grant will provide funding for replacement of a deteriorated play structure in Lower Gates Park. AGREEMENT BETWEEN THE CITY OF WATERLOO COMMUNITY DEVELOPMENT BOARD WATERLOO LEISURESERVICES DEPARTMENT FOR THE USE OF FY2014 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS THIS AGREEMENT, entered into this 1st day of July, 2013, by and between the City of Waterloo, acting by and through the Community Development Board of Waterloo ("City"), and the Waterloo Leisure Services Department ("Subrecipient"); WHEREAS, the City is the recipient of Community Development Block Grant (CDBG) finds granted by the U.S. Department of Housing and Urban Development (HUD) under Title I of the Housing and Community Development Act of 1974, as amended (Public Law 93-383); and WHEREAS, the City wishes to utilize CDBG funds to assist the Subrecipient in replacing the playground equipment at Lower Gates park near the intersection of East Fourth Street and Lester Street, in order to benefit low - and moderate -income families in a designated area. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: PART I 1. PURPOSE AND SCOPE OF SERVICES A. The Subrecipient shall replace existing playground equipment with a new structure that is safe and accessible to those with special needs and have improved safety and playground surfacing at Lower Gates Park located at East 4th Street and Lester Street (the "Project"). The Public Facility qualifies under the National Objective under Area Benefit. The park benefits all residents of an area where at least 51% of the residents are low -moderate income. (Census Tract 17.01— 66%) FY14 Waterloo Leisure Services Dept. 7/01/13 Page 1 of 12 B. Development of architectural designs for the Project shall be the responsibility of the Subrecipient, subject to written concurrence by the City. C. Upon request, the City shall provide technical assistance regarding bidding procedures and awarding of subcontracts under this Agreement. The Subrecipient shall be responsible for all bidding procedures and subcontract arrangements. All procedures shall be carried out in accordance with all federal, state and local standards, and shall be monitored by the City. Subrecipient shall submit draft bid documents to the City for review and approval prior to requesting bids. D. The Project shall be completed in compliance with all applicable state and local building codes; and upon completion, shall be operated in compliance with all applicable state and local codes and ordinances. 2. TIME OF PERFORMANCE The Subrecipient shall perform according to the following schedule: A. Program Element Deadline 1. Execute Contract for Project July 2013 2. Acquisition of Property (if applicable) N/A 3. Solicitation of Construction Bids (if applicable) Summer 2013 4. Bid Opening and Selection of Contractor (if applicable) Summer 2013 5. Preconstruction Conference (if applicable) Summer 2013 6. Project Start Date Summer 2013 7. Project Completion Date June 30, 2014 8. Monitoring Period 1 Year This schedule is subject to change by mutual agreement of both parties in writing. 3. PROPOSED PROJECT BUDGET Total Project Cost Total Subrecipient Grant 4. COMPENSATION AND METHOD OF PAYMENT Amount $55,000.00 $50,000.00 The City shall pay and the Subrecipient agrees to accept in full no more than FIFTY THOUSAND AND NO/100 DOLLARS ($50,000.00) (hereinafter "Grant") for performance under this Agreement, as follows: FY14 Waterloo Leisure Services Dept. 7/01/13 Page 2 of 12 A. Partial payments shall be made upon presentation of (i) purchase agreements, invoices, executed lien waivers, and other supporting documents covering all amounts to be paid, and/or (ii) time sheets and other source documents. B. All funds are to be used and/or expenses incurred by June 30, 2014. Funds not spent or incurred by this date will be recaptured and reprogrammed for other activities. C. All payments under this Agreement are subject to receipt by the City of sufficient federal funds for the CDBG program. CDBG funds shall be drawn from the U. S. Treasury by the City through the Integrated Disbursement and Information System (IDIS). The City shall retain exclusive direct access rights to the IDIS. All access to IDIS will be by duly authorized persons designated by the City as approved by HUD. Any termination, reduction or delay of receipt of CDBG funds to the City shall, at the option of the City result in the termination, reduction or delay of CDBG funds to the Subrecipient. 5. TERMS AND CONDITIONS A. The City shall have no responsibility or liability for the maintenance, operation or program funding for the Subrecipient. B. During the period of this Agreement, effective as of the start of the Project, the Subrecipient shall, at its own expense, procure and maintain all-risk property damage and liability insurance. Property damage coverage shall not be less than the current market value of the property. Liability coverage shall include contractual insurance as well as comprehensive form insurance, and shall provide coverage of not less than $250,000 bodily injury per person, $500,000 bodily injury per occurrence, and $100,000 property damage Certificates or copies of said policies, naming the City as an additional insured, and providing for thirty (30) days' advance notice to the City before cancellation, shall be delivered to the City within ten (10) days after execution of this Agreement. A renewal certificate shall be provided to the City prior to expiration of any policy. The Subrecipient shall provide Workers' Compensation Insurance coverage for all employees involved in the performance of the Project work contemplated by this Agreement. C. Until at least June 30, 2014, the Subrecipient shall, in a manner satisfactory to the City, fulfill its stated purpose as outlined in Part I.1.A. of this Agreement. D. In the event the Subrecipient defaults in the performance or observance of any covenant, agreement or obligation set forth in this Agreement, and if such default remains uncured for a period of thirty (30) days after notice thereof shall have been given by the City to the Subrecipient (or for a period of sixty (60) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 30 -day period and thereafter Subrecipient fails to diligently and continuously prosecute the same to completion within such 60 -day period), then the City may declare that the Subrecipient is in default hereunder and may take any one or more of the following steps, at its option: 1) by mandamus or other suit, action or proceeding at law or in equity, require the Subrecipient to perform its obligations and covenants hereunder, or enjoin any acts or things which may be unlawful FY14 Waterloo Leisure Services Dept. 7/01/13 Page 3 of 12 or in violation of the rights of the City hereunder, or obtain damages caused to the City by any such default; 2) have access to and inspect, examine and make copies of all books and records of the Subrecipient which pertain to the Project; 3) declare a default of this Agreement, make no further disbursements, and demand immediate repayment from the Subrecipient of any funds previously disbursed under this Agreement; 4) terminate this Agreement as provided in Section 8 of Part H of this Agreement; and 5) take whatever other action at law or in equity may appear necessary or desirable to enforce the obligations, covenants and restrictions of the Subrecipient hereunder, including but not limited to the recovery of funds. No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of the City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. E. Except as provided herein, the terms of this Agreement shall be effective from the date of execution until the end of the monitoring period, or until all required reports are filed, if later. F. The Subrecipient agrees to comply with all applicable federal, state and local laws and regulations governing funds provided under this Agreement as published in 24 CFR Part 570 (CDBG) or Part 92 (HOME). G. Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Subrecipient shall at all times remain an independent contractor with the respect to the services to be performed under this Agreement. The City shall be exempt from payment of all unemployment compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance as the Subrecipient is an independent contractor. H. If the Subrecipient discontinues the Project before completion, the Subrecipient shall pay to the City the grant then due. I. All projects shall adhere to the project requirements found in Subpart E of 24 CFR Part 570, as applicable, with the type of project assisted. PART II 1. PERFORMANCE AND REPORTING [24 CFR 570.503(a)(2)] A. The Subrecipient shall direct all notices, reports, insurance policies, and other communications related to or required by this Agreement to the office of the Waterloo Community Development Director, 620 Mulberry Street, Suite 202, Waterloo, IA 50703. Any notice required or to be given under this FY14 Waterloo Leisure Services Dept. 7/01/13 Page 4 of 12 Agreement shall be given by ordinary mail to the other party at the address of such party stated herein or, if none, then to the last known address of such party. B. Until the completion of the Project and expenditure of all CDBG funds disbursed under this Agreement, the Subrecipient shall submit monthly reports describing progress of the Project activities by the fifteenth day of each month. The monthly reports should include the number of households and/or persons assisted, whether they are low or moderate income persons, their age, ethnic origin and if they are female headed households, where applicable. C. Not later than August 1, 2014, the Subrecipient shall provide the City with a certified statement of the expenditure of funds disbursed under this Agreement. D. Following completion of the Project, the Subrecipient shall submit an annual report (July 1— June 30) by August 1, 2014. The annual report shall, at a minimum and as applicable, include statistics pertaining to the number of households and/or persons assisted, whether they are low or moderate income persons, their age, ethnic origin, head of household by gender and a narrative of Project highlights where applicable. E. Non -Federal entities that expend $500,000 or more of total Federal funds, shall have a single or program specific audit report which meets the specifications set forth in OMB Circular A-133, "Audits of Institutions of Higher Education and other Non -Profit Organizations," and which discloses the expenditure of CDBG funds allocated for this Project. Audit report shall be submitted 30 days after completion. F. Non -Federal entities that expend less than $500,000 a year in Federal Awards are exempt from Federal audit requirements for that year, but records must be available for review or audit by appropriate officials of the Federal agency, pass-through entity, and General Accounting Office. 2. OTHER REPORTS, AUDITS AND INSPECTIONS A. The Subrecipient shall promptly furnish the City or HUD with such statements, records, data and information as the City or HUD may reasonably request pertaining to this Agreement. B. During the term of this Agreement, at any time during normal business hours the Subrecipient shall make available to the City, HUD and/or the Comptroller General of the United States, or their duly authorized representatives, all of the Subrecipient's records in order to permit examination of any audits, invoices, materials, payrolls, personnel records, conditions of employment, and other data relating to all matters covered by this Agreement. C. The Subrecipient shall retain financial records, supporting documents, statistical records, and all other records pertaining to expenditures under this Agreement for a period of five (5) years from the date of submission of the Consolidated Annual Performance and Evaluation Report (CAPER) in which the Project activity is reported for the last time. FY14 Waterloo Leisure Services Dept. 7/01/13 Page 5 of 12 3. ADMINISTRATIVE, REQUIREMENTS A. Financial Management: The requirements of applicable sections of OMB Circular A-122 "Cost Principles for Non -Profit Organizations," and OMB Circulars A-110, "Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non -Profit Organizations," and A-133, "Audits of Institutions of Higher Education and other Non -Profit Organizations," shall apply to the use of funds disbursed under this Agreement. The Subrecipient shall submit draft bid documents to the City for review and approval prior to requesting bids. B. Documentation and Record -Keeping: 1. Records to be maintained The Subrecipient shall maintain all records that are pertinent to the activities to be funded under this Agreement, including but not limited to: a. Records providing a full description of each activity undertaken; b. Financial records as required by OMB Circular A-122, and/or OMB Circular A-133, and/or OMB Circular A-110; and c. Records documenting compliance with the fair housing and equal opportunity components of the CDBG or HOME program. 2. National Objectives and Eligibility The Subrecipient agrees to maintain documentation demonstrating the activities carried out with funds provided under this Agreement benefit low -moderate income persons, as defined in 24 CFR 570.208(a). C. Certifications: By execution of this Agreement, the Subrecipient certified that all contractors, subcontractors, and/or eligible suppliers to be used on the Project are eligible to participate in the federal Community Development Block Grant Program, and that they are not on any debarred, suspended, or ineligible list and will abide by 24 CFR 570.609. D. For construction projects over $2,000 Davis Bacon wage guidelines shall apply. E. Amendments: The City or Subrecipient may amend this Agreement at any time provided that such amendments are executed in writing and signed by a duly authorized representative of both organizations. Such FY14 Waterloo Leisure Services Dept. 7/01/13 Page 6 of 12 amendments shall not invalidate this Agreement, nor relieve or release the City or Subrecipient from its obligations under this Agreement except to the extent stated in any amendment. F. Procurement 1) Compliance In the event of termination for cause as provided in Paragraph 8 or termination for convenience as provided in Paragraph 9, a pro -rated portion of program assets (unexpended program income, property, equipment, etc.) attributable to the City's CDBG investment shall revert to the City upon termination of this Agreement, as provided in Paragraphs 8 or 9 of this Agreement. 2) OMB Standards The Subrecipient shall procure materials in accordance with the requirements of A-133, A-122, Attachment 0 of OMB Circular A-110, Procurement Standards, and shall subsequently follow Attachment N, Property Management Standards, covering utilization and disposal of property. 4. NON-DISCRIMINATION, AFFIRMATIVE MARKETING AND SECTION 504 COMPLIANCE A. No person shall be excluded from or denied the benefits of the Subrecipient's service on the basis of age, race, color, religion, creed, national origin, sex, marital status, disability or sexual orientation. All current and prospective project beneficiaries must, however, be person in need of the programs provided by the Subrecipient. The Subrecipient shall comply with the affirmative marketing requirements set forth in 24 CFR 570.601. B. The Subrecipient confirms that no otherwise qualified individual with handicaps shall, solely by reason of his/her handicap, be excused from participation in, be denied benefits of or be subjected to discrimination. This does include, but is not limited to, housing, employment and the delivery of services and programs. 5. EQUAL EMPLOYMENT OPPORTUNITY AND SECTION 3 COMPLIANCE A. The Subrecipient certifies that it is an "Equal Opportunity Employer" and that it will comply with Chapter 216 (State Civil Rights) of the Iowa Code, and all applicable regulations of the U.S. Department of Housing and Urban Development pertaining to equal opportunity and affirmative action employment. Further, the Subrecipient shall ensure that all contracts for work under this Agreement contain appropriate equal employment opportunity statements. B. Section 3 of the Housing and Urban Development Act of 1968 requires that, recipients of CDBG funds provide, to the greatest extent feasible, job training, employment and contracting opportunities for low - or very low-income residents in connection with projects and activities in their neighborhoods. The intent of Section 3 is to foster local economic development, neighborhood economic improvement, and individual self-sufficiency. FY14 Waterloo Leisure Services Dept. 7/01/13 Page 7 of 12 Section 3 requirements apply to new hires only. It does not require the creation of economic opportunities for low-income persons simply for the sake of creating jobs, but requires that when jobs are generated because a project necessitates the employment of additional workers, preference be given to Section 3 qualified individuals or businesses. If you or your contractors have no need for additional workers, then the Section 3 requirements do not apply, although you will have to report any existing workers that fall under Section 3 guidelines. Section 3 residents are public housing residents or persons who live in the area where a CDBG project is located and who have a household income that falls below HUD's income limits. A Section 3 business is a business that is 51% or more owned by Section 3 residents; employs Section 3 residents for at least 30% of its full-time, permanent staff; or provides evidence of a commitment to subcontract to Section 3 business concerns, 25% or more of the dollar amount of an awarded contract. You must take affirmative actions to achieve the Section 3 goals. Actions include the following: o Including Section 3 intent in all bid advertisements; o Requiring contractors to advertise employment opportunities locally; ® Notifying residents and businesses of economic opportunities available; o Keeping contractors informed of their Section 3 responsibilities; ® Include the Section 3 clause in every solicitation and contract; and o Report Section 3 results. 6. ENVIRONMENTAL ASSESSMENT AND HISTORIC PRESERVATION The Subrecipient shall comply with all applicable environmental assessment and historic preservation requirements of HUD and the State Historic Preservation Officer of Iowa. 7 LEAD-BASED PAINT POISONING PREVENTION The Subrecipient shall comply with requirements of the federal regulations concerning the Lead -Based Paint Poisoning Prevention Act and HUD regulations there under: o Department of Housing and Urban Development (24 CFR Part 35) Requirements for Notification, Evaluation and Reduction of Lead -Based Paint Hazards in Federally Owned Residential Property and Housing Receiving Federal Assistance, and ® Environmental Protection Agency (40 CFR Part 745) Lead; Requirements for Hazard Education Before Renovation of Target Housing. FY14 Waterloo Leisure Services Dept 7/01/13 Page 8 of 12 8. TERMINATION OF AGREEMENT FOR CAUSE If the Subrecipient fails to fulfill its obligations under this Agreement in timely and proper manner, or if the Subrecipient violates any of the terms, agreements or stipulations of this Agreement, the City shall thereupon have the right to terminate this Agreement by giving written notice to the Subrecipient of such termination, specifying the default or defaults, and stating that this Agreement shall be terminated 30 days after giving of such notice unless such default or defaults are remedied within such cure period (or sixty (60) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 30 -day period, unless thereafter Subrecipient diligently and continuously prosecutes the same to completion within such 60 -day period). In the event of such termination, the Subrecipient shall promptly repay to the City the full grant/loan amount or that portion of the amounts, which have been disbursed to the Subrecipient prior to such termination. In accordance with 24 CFR 85.43 this Agreement may be terminated if Subrecipient materially fails to comply with any term of the Agreement. 9. TERMINATION OF AGREEMENT FOR CONVENIENCE This Agreement may be terminated in whole or in part upon the mutual agreement of the parties hereto, in which case the City and the Subrecipient shall agree upon the termination conditions, including the effective date, the disposition of contract amounts, and in the case of partial termination, the portion to be terminated. However, if, in the case of partial termination, the City determines that the remaining portion of the award will not accomplish the purposes for which the award was made, and the award is terminated in its entirety, the Subrecipient shall promptly repay to the City the full grant/loan amount or that portion of the amount which has been disbursed to the Subrecipient prior to such termination. Termination for convenience may be exercised in accordance with 24 CFR 85.44. 10. INTEREST OF CERTAIN FEDERAL AND OTHER OFFICIALS (24 CFR 570.611) A. No member or delegate to the Congress of the United States, and no resident Commissioner, shall be admitted to any share or part of this Agreement, or to any benefit to arise herefrom. B. No member of the governing body of the City, no officer, employee, official or agent of the City, or other local public official who exercises any functions or responsibilities in connection with the review, approval or carrying out of the Project to which this Agreement pertains, shall have any private interest, direct or indirect, in this Agreement while in office and for one year after holding the position. C. No federal finds appropriated under this Agreement shall be paid, by or on behalf of the Subrecipient, to any person for influencing or attempting to influence a member of Congress, an officer or employee of Congress or any federal agency in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any federal contract, grant, loan or agreement. FY14 Waterloo Leisure Services Dept. 7/01/13 Page 9 of 12 11. INTEREST OF THE SUBRECIPIENT The Subrecipient covenants that it has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services to be undertaken through this Agreement. The Subrecipient further covenants that in the performance of this Agreement, no person having such an interest shall be employed by the Subrecipient. 12. ASSIGNABILITY The Subrecipient shall not assign or transfer any interest in this Agreement without the prior written approval of the City. Any assignment made without such consent shall be void. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. 13. HOLD HARMLESS PROVISION The Subrecipient shall indemnify, defend and hold harmless the City, its officers, employees and agents from all liability, loss, cost, damage and expense (including reasonable attorney's fees and court costs) resulting from or incurred by reason of any actions based upon the negligent acts or omissions of the Subrecipient's employees or agents during the performance of this Agreement. 14. LIMITATIONS OF CITY LIABILITY - DISCLAIMER OF RELATIONSHIP The City shall not be liable to the Subrecipient, or to any party, for completion of or failure to complete any improvements which are part of the Project. Nothing contained in this Agreement, nor any act or omission of the City or the Subrecipient, shall be construed to create any special duty, relationship, third -party beneficiary, respondent superior, limited or general partnership, joint venture, or any association by reason of the Subrecipient's involvement with the City. 15. SEVERABILITY CLAUSE If one or more of the provisions contained in this Agreement are held to be invalid, illegal or unenforceable, the provisions of this Agreement shall be deemed severable and the remainder of the Agreement shall remain in full force and effect. 16. REVERSION OF ASSETS (24 CFR 570.503(b)(7) and 24 CFR 570.505) After expiration of the Agreement, any real property acquired or improved in whole or in part with HOME or CDBG funds in excess of $25,000 shall meet one of the national objectives in 24 CFR 570.208 until five (5) years after expiration of the Agreement or for such longer period of time as determined to be appropriate by the City. 17. UNIFORM ADMINISTRATIVE REQUIREMENTS The Subrecipient must comply with applicable uniform administrative requirements as described in 24 CFR 570.502. FY14 Waterloo Leisure Services Dept. 7/01/13 Page 10 of 12 18. PROGRAM INCOME (24 CFR 570.504) At the end of the program year, all program income generated from this funding source will be returned to the City. 19. HANDICAP ACCESSIBILITY The Subrecipient shall comply with the Architectural Barriers Act and the Americans with Disabilities Act as set forth in 24 CFR 570.614. 20. RELIGIOUS ORGANIZATIONS Religious organizations receiving CDBG funds shall comply with 24 CFR 570.200. 21. RELOCATION (24 CFR 570.606) CDBG projects involving rehabilitation, conversion, or demolition may be subject to the provisions of the Uniform Relocation Act (URA). URA relocation requirements are triggered whenever displacement occurs as a direct result of rehabilitation, demolition or acquisition for a CDBG-assisted project. Section 104(d) requirements may be triggered by "demolition" or "conversion" of units when CDBG funds are used. Acquisition only does not trigger Section 104(d). 22. W/MBE: The Subrecipient will use its best efforts to afford minority and women -owned business enterprises (at least fifty-one (51) percent owned and controlled by minority group members or women) the maximum practicable opportunity to participate in the performance of the Agreement. 23. GRANTOR RECOGNITION: All activities, facilities, and items utilized pursuant to this Agreement shall be prominently labeled as CDBG funded. In addition, the Subrecipient will include a reference to the support provided herein in all publications made possible with funds made available under this Agreement. 24. FEDERAL LAWS: By virtue of the federal funding provided for under this Agreement, the Subrecipient and all other parties shall be bound by and adhere to all applicable laws, rules, policies, orders, and directions. 25. RESPONSIBILITY FOR PROGRAM REGULATIONS: The Subrecipient is responsible for all regulations contained in 24 CFR Part 570 as it may be amended from time to time. The Community Development Board shall attempt to forward copies of the updated regulations as they become available, however, the Subrecipient shall be ultimately responsible for securing said updates. FY14 Waterloo Leisure Services Dept. 7/01/13 Page 11 of 12 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement effective as of the 1st day of July, 2013. CITY OF WATERLOO COMMUNITY DEVELOPMENT BOARD 620 Mulberry Street, Suite 202 Waterloo, Iowa 50703 Eric W. Johnson Board Chairperson ATTEST: Rudy D. Jones Community Development Director WATERLOO LEISURE SERVICES DEPT. 1101 Campbell Avenue Waterloo, Iowa 50702 J'"auul Huting Director A 11 EST: Ernest G. Clark Mayor, City of Waterloo FY14 Waterloo Leisure Services Dept. 7/01/13 Page 12 of 12 Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-585 RESOLUTION APPROVING AGREEMENT BETWEEN THE CITY OF WATERLOO COMMUNITY DEVELOPMENT BOARD AND WATERLOO LEISURE SERVICES DEPARTMENT FOR THE USE OF FY2014 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Agreement dated July 8, 2013, for the use of FY2014 Community Development Block Grant funds in the amount of $50,000.00, with a city match of $5,000.00, to be used for the Gates Park Playground Project, by and between the City of Waterloo Community Development Board, Waterloo Leisure Services Department and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 8th day of July, 2013. Ernest G. Clark, ayor ATTEST: Suzy Sch.res, CMC City Cle k CITY OF WA 1 ERLOO Council Communication City Council Meeting: 7/8/13 Prepared: 7/2/13 Dept. Head Signature: PH # of Attachments: 0 SUBJECT: Resolution -to approve and authorize Mayor Clark to sign an Agreement with the Waterloo Community Development Board for the use of FY2014 Block Grant Funds in the amount of $18,000.00 for the SULLIVAN PARK BASKETBALL COURT REPLACEMENT PROJECT Submitted by: Paul Huting, Leisure Services Director Recommended City Council Action: Pass said Resolution Summary Statement: This Agreement will allow for the renovation of a badly deteriorated basketball court in Sullivan Park (E. 4th and Adams St.). This will complement many other recent improvements to this park including new play equipment, picnic shelter, and signage. Expenditure Required: $3,000.00 Source of Funds: CIP General Obligation Bonds Policy Issue: N/A Alternative: N/A Background Information: A copy of the Agreement is available for your review in the City Clerk's office. This grant will provide funding for renovation of a deteriorated basketball court in Sullivan Park AGREEMENT BETWEEN THE CITY OF WATERLOO COMMUNITY DEVELOPMENT BOARD WATERLOO LEISURE SERVICES DEPARTMENT FOR THE USE OF FY2014 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS THIS AGREEMENT, entered into this 1st day of July, 2013, by and between the City of Waterloo, acting by and through the Community Development Board of Waterloo ("City"), and the Waterloo Leisure Services Department ("Subrecipient"); WHEREAS, the City is the recipient of Community Development Block Grant (CDBG) funds granted by the U.S. Department of Housing and Urban Development (HUD) under Title I of the Housing and Community Development Act of 1974, as amended (Public Law 93-383); and WHEREAS, the City wishes to utilize CDBG funds to assist the Subrecipient in replacing the basketball court at Sullivan Park, located at the intersection of East 4th Street and Adams Street, in order to benefit low- and moderate -income families in a designated target area. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: PART I 1. PURPOSE AND SCOPE OF SERVICES A. The Subrecipient shall replace the existing basketball court and bleachers at Sullivan Park at East 4th Street and Adams Street (the "Project"). The Public Facility qualifies under the National Objective under Area Benefit. The park benefits all residents of an area where at least 51% of the residents are low - moderate income. (Census Tract 1— 87%) FY14 Waterloo Leisure Services Dept. 7/01/13 Page 1 of 12 B. Development of architectural designs for the Project shall be the responsibility of the Subrecipient, subject to written concurrence by the City. C. Upon request, the City shall provide technical assistance regarding bidding procedures and awarding of subcontracts under this Agreement. The Subrecipient shall be responsible for all bidding procedures and subcontract arrangements. All procedures shall be carried out in accordance with all federal, state and local standards, and shall be monitored by the City. Subrecipient shall submit draft bid documents to the City for review and approval prior to requesting bids. D. The Project shall be completed in compliance with all applicable state and local building codes; and upon completion, shall be operated in compliance with all applicable state and local codes and ordinances. 2. TIME OF PERFORMANCE The Subrecipient shall perform according to the following schedule: A. Program Element Deadline 1. Execute Contract for Project July 2013 2. Acquisition of Property (if applicable) N/A 3. Solicitation of Construction Bids (if applicable) Summer 2013 4. Bid Opening and Selection of Contractor (if applicable) Summer 2013 5. Preconstruction Conference (if applicable) Summer 2013 6. Project Start Date Summer 2013 7. Project Completion Date June 30, 2014 8. Monitoring Period 1 Year This schedule is subject to change by mutual agreement of both parties in writing. 3. PROPOSED PROJECT BUDGET Total Project Cost $21,000.00 Total Subrecipient Grant $18,000.00 4. COMPENSATION AND METHOD OF PAYMENT Amount The City shall pay and the Subrecipient agrees to accept in full no more than EIGHTEEN THOUSAND AND NO/100 DOLLARS ($18,000.00) (hereinafter "Grant") for performance under this Agreement, as follows: FY14Waterloo Leisure Services Dept. 7/01/13 Page 2 of 12 A. Partial payments shall be made upon presentation of (i) purchase agreements, invoices, executed lien waivers, and other supporting documents covering all amounts to be paid, and/or (ii) time sheets and other source documents. B. All funds are to be used and/or expenses incurred by June 30, 2014. Funds not spent or incurred by this date will be recaptured and reprogrammed for other activities. C. All payments under this Agreement are subject to receipt by the City of sufficient federal funds for the CDBG program. CDBG funds shall be drawn from the U. S. Treasury by the City through the Integrated Disbursement and Information System (IDIS). The City shall retain exclusive direct access rights to the IDIS. All access to IDIS will be by duly authorized persons designated by the City as approved by HUD. Any termination, reduction or delay of receipt of CDBG funds to the City shall, at the option of the City result in the termination, reduction or delay of CDBG funds to the Subrecipient. 5. TERMS AND CONDITIONS A. The City shall have no responsibility or liability for the maintenance, operation or program funding for the Subrecipient. B. During the period of this Agreement, effective as of the start of the Project, the Subrecipient shall, at its own expense, procure and maintain all-risk property damage and liability insurance. Property damage coverage shall not be less than the current market value of the property Liability coverage shall include contractual insurance as well as comprehensive form insurance, and shall provide coverage of not less than $250,000 bodily injury per person, $500,000 bodily injury per occurrence, and $100,000 property damage. Certificates or copies of said policies, naming the City as an additional insured, and providing for thirty (30) days' advance notice to the City before cancellation, shall be delivered to the City within ten (10) days after execution of this Agreement. A renewal certificate shall be provided to the City prior to expiration of any policy. The Subrecipient shall provide Workers' Compensation Insurance coverage for all employees involved in the performance of the Project work contemplated by this Agreement. C. Until at least June 30, 2014, the Subrecipient shall, in a manner satisfactory to the City, fulfill its stated purpose as outlined in Part I.1.A. of this Agreement. D. In the event the Subrecipient defaults in the performance or observance of any covenant, agreement or obligation set forth in this Agreement, and if such default remains uncured for a period of thirty (30) days after notice thereof shall have been given by the City to the Subrecipient (or for a period of sixty (60) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by theft nature, cannot be done or remedied within such 30 -day period and thereafter Subrecipient falls to diligently and continuously prosecute the same to completion within such 60 -day period), then the City may declare that the Subrecipient is in default hereunder and may take any one or more of the following steps, at its option: 1) by mandamus or other suit, action or proceeding at law or in equity, require the Subrecipient to perform its obligations and covenants hereunder, or enjoin any acts or things which may be unlawful FY14Waterloo Leisure Services Dept. 7/01/13 Page 3 of 12 or in violation of the rights of the City hereunder, or obtain damages caused to the City by any such default; 2) have access to and inspect, examine and make copies of all books and records of the Subrecipient which pertain to the Project; 3) declare a default of this Agreement, make no further disbursements, and demand immediate repayment from the Subrecipient of any funds previously disbursed under this Agreement; 4) terminate this Agreement as provided in Section 8 of Part II of this Agreement, and 5) take whatever other action at law or in equity may appear necessary or desirable to enforce the obligations, covenants and restrictions of the Subrecipient hereunder, including but not limited to the recovery of funds. No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of the City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. E. Except as provided herein, the terms of this Agreement shall be effective from the date of execution until the end of the monitoring period, or until all required reports are filed, if later. F. The Subrecipient agrees to comply with all applicable federal, state and local laws and regulations governing funds provided under this Agreement as published in 24 CFR Part 570 (CDBG) or Part 92 (HOME). G. Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Subrecipient shall at all times remain an independent contractor with the respect to the services to be performed under this Agreement. The City shall be exempt from payment of all unemployment compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance as the Subrecipient is an independent contractor. H. If the Subrecipient discontinues the Project before completion, the Subrecipient shall pay to the City the grant then due. I. All projects shall adhere to the project requirements found in Subpart E of 24 CFR Part 570, as applicable, with the type of project assisted. PART II 1. PERFORMANCE AM) REPORTING [24 CFR 570.503(a)(2)1 A. The Subrecipient shall direct all notices, reports, insurance policies, and other communications related to or required by this Agreement to the office of the Waterloo Community Development Director, 620 Mulberry Street, Suite 202, Waterloo, IA 50703. Any notice required or to be given under this FY14Waterloo Leisure Services Dept. 7/01/13 Page 4 of 12 Agreement shall be given by ordinary mail to the other party at the address of such party stated herein or, if none, then to the last known address of such party. B. Until the completion of the Project and expenditure of all CDBG funds disbursed under this Agreement, the Subrecipient shall submit monthly reports describing progress of the Project activities by the fifteenth day of each month. The monthly reports should include the number of households and/or persons assisted, whether they are low or moderate income persons, their age, ethnic origin and if they are female headed households, where applicable. C. Not later than August 1, 2014, the Subrecipient shall provide the City with a certified statement of the expenditure of funds disbursed under this Agreement. D. Following completion of the Project, the Subrecipient shall submit an annual report (July 1— June 30) by August 1, 2014. The annual report shall, at a minimum and as applicable, include statistics pertaining to the number of households and/or persons assisted, whether they are low or moderate income persons, their age, ethnic origin, head of household by gender and a narrative of Project highlights where applicable. E. Non -Federal entities that expend $500,000 or more of total Federal funds, shall have a single or program specific audit report which meets the specifications set forth in OMB Circular A-133, "Audits of Institutions of Higher Education and other Non -Profit Organizations," and which discloses the expenditure of CDBG funds allocated for this Project. Audit report shall be submitted 30 days after completion. F. Non -Federal entities that expend less than $500,000 a year in Federal Awards are exempt from Federal audit requirements for that year, but records must be available for review or audit by appropriate officials of the Federal agency, pass-through entity, and General Accounting Office. 2. OTHER REPORTS, AUDITS AND INSPECTIONS A. The Subrecipient shall promptly furnish the City or HUD with such statements, records, data and information as the City or HUD may reasonably request pertaining to this Agreement. B. During the term of this Agreement, at any time during normal business hours the Subrecipient shall make available to the City, HUD and/or the Comptroller General of the United States, or their duly authorized representatives, all of the Subrecipient's records in order to permit examination of any audits, invoices, materials, payrolls, personnel records, conditions of employment, and other data relating to all matters covered by this Agreement. C. The Subrecipient shall retain financial records, supporting documents, statistical records, and all other records pertaining to expenditures under this Agreement for a period of five (5) years from the date of submission of the Consolidated Annual Performance and Evaluation Report (CAPER) in which the Project activity is reported for the last time. FY14Waterloo Leisure Services Dept. 7/01/13 Pages of 12 3. ADMINISTRATIVE REQUIREMENTS A. Financial Management: The requirements of applicable sections of OMB Circular A-122 "Cost Principles for Non -Profit Organizations," and OMB Circulars A-110, "Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non -Profit Organizations," and A-133, "Audits of Institutions of Higher Education and other Non -Profit Organizations," shall apply to the use of fluids disbursed under this Agreement. The Subrecipient shall submit draft bid documents to the City for review and approval prior to requesting bids. B. Documentation and Record -Keeping: 1. Records to be maintained The Subrecipient shall maintain all records that are pertinent to the activities to be funded under this Agreement, including but not limited to: a. Records providing a full description of each activity undertaken; b. Financial records as required by OMB Circular A-122, and/or OMB Circular A-133, and/or OMB Circular A-110; and c. Records documenting compliance with the fair housing and equal opportunity components of the CDBG or HOME program. 2. National Objectives and Eligibility The Subrecipient agrees to maintain documentation demonstrating the activities carried out with funds provided under this Agreement benefit low -moderate income persons, as defined in 24 CFR 570.208(a). C. Certifications: By execution of this Agreement, the Subrecipient certified that all contractors, subcontractors, and/or eligible suppliers to be used on the Project are eligible to participate in the federal Community Development Block Grant Program, and that they are not on any debarred, suspended, or ineligible list and will abide by 24 CFR 570.609. D. For construction projects over $2,000 Davis Bacon wage guidelines shall apply. E. Amendments: The City or Subrecipient may amend this Agreement at any time provided that such amendments are executed in writing and signed by a duly authorized representative of both organizations. Such FY14Waterloo Leisure Services Dept. 7/01/13 Page 6 of 12 amendments shall not invalidate this Agreement, nor relieve or release the City or Subrecipient from its obligations under this Agreement except to the extent stated in any amendment. F. Procurement 1) Compliance In the event of termination for cause as provided in Paragraph 8 or termination for convenience as provided in Paragraph 9, a pro -rated portion of program assets (unexpended program income, property, equipment, etc.) attributable to the City's CDBG investment shall revert to the City upon termination of this Agreement, as provided in Paragraphs 8 or 9 of this Agreement. 2) OMB Standards The Subrecipient shall procure materials in accordance with the requirements of A-133, A-122, Attachment 0 of OMB Circular A-110, Procurement Standards, and shall subsequently follow Attachment N, Property Management Standards, covering utilization and disposal of property. 4. NON-DISCRIMINATION, AFFIRMATIVE MARKETING AND SECTION 504 COMPLIANCE A. No person shall be excluded from or denied the benefits of the Subrecipient's service on the basis of age, race, color, religion, creed, national origin, sex, marital status, disability or sexual orientation. All current and prospective project beneficiaries must, however, be person in need of the programs provided by the Subrecipient. The Subrecipient shall comply with the affirmative marketing requirements set forth in 24 CFR 570.601. B. The Subrecipient confirms that no otherwise qualified individual with handicaps shall, solely by reason of his/her handicap, be excused from participation in, be denied benefits of or be subjected to discrimination. This does include, but is not limited to, housing, employment and the delivery of services and programs. 5. EQUAL EMPLOYMENT OPPORTUNITY AND SECTION 3 COMPLIANCE A. The Subrecipient certifies that it is an "Equal Opportunity Employer" and that it will comply with Chapter 216 (State Civil Rights) of the Iowa Code, and all applicable regulations of the U.S. Department of Housing and Urban Development pertaining to equal opportunity and affirmative action employment. Further, the Subrecipient shall ensure that all contracts for work under this Agreement contain appropriate equal employment opportunity statements. B. Section 3 of the Housing and Urban Development Act of 1968 requires that, recipients of CDBG funds provide, to the greatest extent feasible, job training, employment and contracting opportunities for low - or very low-income residents in connection with projects and activities in their neighborhoods. The intent of Section 3 is to foster local economic development, neighborhood economic improvement, and individual self-sufficiency. FY14Waterloo Leisure Services Dept. 7/01/13 Page 7 of 12 Section 3 requirements apply to new hires only. It does not require the creation of economic opportunities for low-income persons simply for the sake of creating jobs, but requires that when jobs are generated because a project necessitates the employment of additional workers, preference be given to Section 3 qualified individuals or businesses. If you or your contractors have no need for additional workers, then the Section 3 requirements do not apply, although you will have to report any existing workers that fall under Section 3 guidelines. Section 3 residents are public housing residents or persons who live in the area where a CDBG project is located and who have a household income that falls below HUD's income limits. A Section 3 business is a business that is 51% or more owned by Section 3 residents, employs Section 3 residents for at least 30% of its full-time, permanent staff; or provides evidence of a commitment to subcontract to Section 3 business concerns, 25% or more of the dollar amount of an awarded contract. You must take affirmative actions to achieve the Section 3 goals. Actions include the following: • Including Section 3 intent in all bid advertisements; • Requiring contractors to advertise employment opportunities locally; • Notifying residents and businesses of economic opportunities available; • Keeping contractors informed of their Section 3 responsibilities; • Include the Section 3 clause in every solicitation and contract; and • Report Section 3 results. 6. ENVIRONMENTAL ASSESSMENT AND HISTORIC PRESERVATION The Subrecipient shall comply with all applicable environmental assessment and historic preservation requirements of HUD and the State Historic Preservation Officer of Iowa. 7. LEAD-BASED PAINT POISONING PREVENTION The Subrecipient shall comply with requirements of the federal regulations concerning the Lead -Based Paint Poisoning Prevention Act and HUD regulations there under: • Department of Housing and Urban Development (24 CFR Part 35) Requirements for Notification, Evaluation and Reduction of Lead -Based Paint Hazards in Federally Owned Residential Property and Housing Receiving Federal Assistance, and • Environmental Protection Agency (40 CFR Part 745) Lead; Requirements for Hazard Education Before Renovation of Target Housing. FY14faterloo Leisure Services Dept. 7/01/13 Page 8 of 12 8. TERMINATION OF AGREEMENT FOR CAUSE If the Subrecipient fails to fulfill its obligations under this Agreement in timely and proper manner, or if the Subrecipient violates any of the terms, agreements or stipulations of this Agreement, the City shall thereupon have the right to terminate this Agreement by giving written notice to the Subrecipient of such termination, specifying the default or defaults, and stating that this Agreement shall be terminated 30 days after giving of such notice unless such default or defaults are remedied within such cure period (or sixty (60) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 30 -day period, unless thereafter Subrecipient diligently and continuously prosecutes the same to completion within such 60 -day period). In the event of such termination, the Subrecipient shall promptly repay to the City the full grant/loan amount or that portion of the amounts, which have been disbursed to the Subrecipient prior to such termination. In accordance with 24 CFR 85.43 this Agreement may be terminated if Subrecipient materially fails to comply with any term of the Agreement. 9. TERMINATION OF AGREEMENT FOR CONVENIENCE This Agreement may be terminated in whole or in part upon the mutual agreement of the parties hereto, in which case the City and the Subrecipient shall agree upon the termination conditions, including the effective date, the disposition of contract amounts, and in the case of partial termination, the portion to be terminated. However, if, in the case of partial termination, the City determines that the remaining portion of the award will not accomplish the purposes for which the award was made, and the award is terminated in its entirety, the Subrecipient shall promptly repay to the City the full grant/loan amount or that portion of the amount which has been disbursed to the Subrecipient prior to such termination Termination for convenience may be exercised in accordance with 24 CFR 85.44. 10. INTEREST OF CERTAIN FEDERAL AND OTHER OFFICIALS (24 CFR 570.611) A. No member or delegate to the Congress of the United States, and no resident Commissioner, shall be admitted to any share or part of this Agreement, or to any benefit to arise here from. B. No member of the governing body of the City, no officer, employee, official or agent of the City, or other local public official who exercises any functions or responsibilities in connection with the review, approval or carrying out of the Project to which this Agreement pertains, shall have any private interest, direct or indirect, in this Agreement while in office and for one year after holding the position. C. No federal funds appropriated under this Agreement shall be paid, by or on behalf of the Subrecipient, to any person for influencing or attempting to influence a member of Congress, an officer or employee of Congress or any federal agency in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any federal contract, grant, loan or agreement. 11. INTEREST OF THE SUBRECIPIENT The Subrecipient covenants that it has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services to be undertaken through this FY14Waterloo Leisure Services Dept. 7/01/13 Page 9 of 12 Agreement. The Subrecipient further covenants that in the performance of this Agreement, no person having such an interest shall be employed by the Subrecipient. 12. ASSIGNABILITY The Subrecipient shall not assign or transfer any interest in this Agreement without the prior written approval of the City. Any assignment made without such consent shall be void. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. 13. HOLD HARMLESS PROVISION The Subrecipient shall indemnify, defend and hold harmless the City, its officers, employees and agents from all liability, loss, cost, damage and expense (including reasonable attorney's fees and court costs) resulting from or incurred by reason of any actions based upon the negligent acts or omissions of the Subrecipient's employees or agents during the performance of this Agreement. 14. LIMITATIONS OF CITY LIABILITY - DISCLAIMER OF RELATIONSHIP The City shall not be liable to the Subrecipient, or to any party, for completion of or failure to complete any improvements which are part of the Project. Nothing contained in this Agreement, nor any act or omission of the City or the Subrecipient, shall be construed to create any special duty, relationship, third -party beneficiary, respondent superior, limited or general partnership, joint venture, or any association by reason of the Subrecipient's involvement with the City. 15. SEVERABILITY CLAUSE If one or more of the provisions contained in this Agreement are held to be invalid, illegal or unenforceable, the provisions of this Agreement shall be deemed severable and the remainder of the Agreement shall remain in full force and effect. 16. REVERSION OF ASSETS (24 CFR 570.503(b)(7) and 24 CFR 570.505) After expiration of the Agreement, any real property acquired or improved in whole or in part with HOME or CDBG funds in excess of $25,000 shall meet one of the national objectives in 24 CFR 570.208 until five (5) years after expiration of the Agreement or for such longer period of time as determined to be appropriate by the City. 17. UNIFORM ADMINISTRATIVE REQUIREMENTS The Subrecipient must comply with applicable uniform administrative requirements as described in 24 CFR 570.502. 18. PROGRAM INCOME (24 CFR 570.504) At the end of the program year, all program income generated from this funding source will be returned to the City. FY14Waterloo Leisure Services Dept. 7/01/13 Page 10 of 12 19. HANDICAP ACCESSIBILITY The Subrecipient shall comply with the Architectural Barriers Act and the Americans with Disabilities Act as set forth in 24 CFR 570.614. 20. RELIGIOUS ORGANIZATIONS Religious organizations receiving CDBG funds shall comply with 24 CFR 570.200. 21. RELOCATION (24 CFR 570.606) CDBG projects involving rehabilitation, conversion, or demolition may be subject to the provisions of the Uniform Relocation Act (URA). URA relocation requirements are triggered whenever displacement occurs as a direct result of rehabilitation, demolition or acquisition for a CDBG-assisted project. Section 104(d) requirements may be triggered by "demolition" or "conversion" of units when CDBG funds are used. Acquisition only does not trigger Section 104(d). 22. W/MBE: The Subrecipient will use its best efforts to afford minority and women -owned business enterprises (at least fifty-one (51) percent owned and controlled by minority group members or women) the maximum practicable opportunity to participate in the performance of the Agreement. 23. GRANTOR RECOGNITION: All activities, facilities, and items utilized pursuant to this Agreement shall be prominently labeled as CDBG funded. In addition, the Subrecipient will include a reference to the support provided herein in all publications made possible with funds made available under this Agreement. 24. FEDERAL LAWS: By virtue of the federal funding provided for under this Agreement, the Subrecipient and all other parties shall be bound by and adhere to all applicable laws, rules, policies, orders, and directions. 25. RESPONSIBILITY FOR PROGRAM REGULATIONS: The Subrecipient is responsible for all regulations contained in 24 CFR Part 570 as it may be amended from time to time. The Community Development Board shall attempt to forward copies of the updated regulations as they become available, however, the Subrecipient shall be ultimately responsible for securing said updates. FY14Waterloo Leisure Services Dept. 7/01/13 Page 11 of 12 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement effective as of the 1st day of July, 2013. CITY OF WATERLOO WAl'ERLOO LEISURE SERVICES DEPT. COMMUNITY DEVELOPMENT BOARD 1101 Campbell Avenue 620 Mulberry Street, Suite 202 Waterloo, Iowa 50702 W ter " u2owa 51 03 _ _ 411111e -- By: L_vicA% By: Eric W. Johnson Paul Huting Board Chairperso Director ATTEST': Rudy D. Jorles Community Development Director Ernest G. Clark Mayor, City of Waterloo FY14Waterloo Leisure Services Dept 7/01/13 Page 12 of 12 Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-586 RESOLUTION APPROVING AGREEMENT BETWEEN THE CITY OF WATERLOO COMMUNITY DEVELOPMENT BOARD AND WATERLOO LEISURE SERVICES DEPARTMENT FOR THE USE OF FY2014 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Agreement dated July 8, 2013, for the use of FY2014 Community Development Block Grant funds in the amount of $18,000.00, with a city match of $3,000.00, to be used for the Sullivan Park Basketball Court Replacement Project, by and between the City of Waterloo Community Development Board, Waterloo Leisure Services Department and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 8th day of July, 2013. ✓- CSG L, Ernest G. Clark, Mayor ATTEST: Suzy Sch.res, CMC City Cle k CITY OF WATERLOO Council Communication City Council Meeting: 7/8/13 Prepared: 7/1/13 Dept. Head Signature # of Attachments: SUBJECT; South Hills Golf Course Storm Sewer Design Submitted by: JB Bolger- Golf & Downtown Area Maintenance Manager Recommended City Council Action: Approve contract with AECOM Technical Services Inc. for professional services related to the design and creation of construction bid documents of a storm sewer running generally under holes 14 & 15. Summary Statement Currently storm water flows from the Sweetwater Circle/South Fork Lane neighborhood into a private lake that then overflows onto holes 14 & 15. Attempts by golf course maintenance staff to create a secondary levy to hold water off the playing portions of the golf course have repeatedly failed because holding capacity can -not match water volume. A storm sewer under holes 14 and 15 is needed to effectively move water under the course and into the creek south of the golf course. Expenditure Required Not to exceed $15,700.00 Source of Funds Golf Course Improvements CIP Bonds Policy Issue N/A Alternative Continue to allow storm water to flood holes 14 & 15, rendering these holes unplayable and sometimes requiring the back nine holes of the course to be shut down entirely. Background Information: This contract is for design and creation of construction bid documents. Actual construction oversight and construction services such as survey staking would be covered under a future contract. Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-587 RESOLUTION APPROVING PROFESSIONAL SERVICE AGREEMENT WITH AECOM TECHNICAL SERVICES, INC. OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Professional Service Agreement dated July 8, 2013, at a cost not to exceed $15,700.00, for development of plans to improve existing drainage problems within South Hills Golf Course (Fairways for Holes 14 and 15), by and between AECOM Technical Services, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 8th day of July, 2013. ATTEST: Suzy Schakes, CMC City Cler „4,e441 e574LZ7 Ernest G. Clark, Mayor CITY OF WA 1'ERLOO Council Communication City Council Meeting: July 8, 2013 Prepared: July 2 2013 Dept. Head Signature: Sandie Greco # of Attachments: 1 SUBJECT: Resolution for Installation of Street Light — 100 watt HPS (high pressure sodium) on existing wood pole Located across from 1334 Roosevelt Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Approve Resolution for installation of streetlight Summary Statement: Residents near Maywood Park contacted the City with concerns of night activity in the park area. This light should provide some light to the area in concern. Expenditure Required: Source of Funds: Policy Issue Alternative Background Information: MidAmerican Energy representative and I have met at this site to determine the location for light installation. Paul Huting, Leisure Services Director also has reviewed this request and concurs. I tayor BUCK CLARK COUNCIL MEMBERS DAVID JONES IPard I CAROLYN COLE bard 2 HAROLD GEI"TY tvmnd 3 QUENPIN M. HART !Lard 4 RON W ELPER /Vont 5 BOB GREENWOOD At -Large STEVE SCHMI-FF At -Large CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry St. Waterloo, IA 50703 a (319) 291-4323 Fax (319) 291-4571 SI 71' SCHIAP < Cl(nCfiak MICLIELLE NPIDNER. CPA a Hart Hattitrall Officer Ms. Aly Rourke MidAmerican Energy P.O. Box 600 Waterloo, IA 50704 Dear Ms. Rourke: Attached please find a copy of Resolution No. 2013-588 adopted by the City Council on July 8, 2013 authorizing the installation of certain street lights in the City of Waterloo, Iowa. We would ask that you take the appropriate action, as indicated in said resolution(s) at your earliest convenience. Should you have questions on any of the above information, please feel free to contact our office. Sincerely, Jan Sedaftes Suzy Schares City Clerk cn/sc Attachments cc: Sandie Greco, Superintendent of Traffic Operations File WERE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (.319) 291-4323. RESOLUTION NO. 2013-588 RESOLUTION AUTHORIZING THE INSTALLATION OF STREET LIGHTS IN THE CITY OF WATERLOO, IOWA. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that one (1) 100 -watt HPS street light be installed on an existing wood pole located across from 1334 Roosevelt Street. BE IT FURTHER RESOLVED that the City Clerk be, and she is hereby ordered to certify a copy of this resolution to MidAmerican Energy Company of Waterloo, Iowa. PASSED AND ADOPTED this 8th day of July, 2013. Ernest G. Clark, Mayor ATTEST: Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-588 RESOLUTION AUTHORIZING THE INSTALLATION OF STREET LIGHTS IN THE CITY OF WATERLOO, IOWA. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that one (1) 100 -watt HPS street light be installed on an existing wood pole located across from 1334 Roosevelt Street. BE IT FURTHER RESOLVED that the City Clerk be, and she is hereby ordered to certify a copy of this resolution to MidAmerican Energy Company of Waterloo, Iowa. PASSED AND ADOPTED this 8th day of July, 2013. ATTEST: Lc_„,e)._D Ernest G. Clark, Mayor (12_646c-, Suzy Scha es, CMC City Cler CITY OF WA I ERLOO Council Communication City Council Meeting: July 8, 2013 Prepared: July 2, 2013 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Amendment to Health Insurance Plan to comply with healthcare reform requirements reducing new hire waiting period to 90 days. Submitted by: Suzy Schares, City Clerk Recommended City Council Action: Resolution approving amendment to health insurance summary of benefits by changing the enrollment waiting period to 90 days after date of employment effective July 1, 2013. Summary Statement: The plan currently requires a 120 -day waiting period. Effective January 1, 2014 federal law requires the City to have a waiting period of no longer than 90 days. The City's plan year runs July through June and it is requested that we make the change for our entire plan year so the books do not need to be amended. This only affects new hires. Expenditure Required Source of Funds Policy Issue Alternative Background Information: Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-589 RESOLUTION APPROVING AMENDMENT TO THE CITY'S HEALTH INSURANCE PLAN TO COMPLY WITH HEALTHCARE REFORM REQUIREMENTS. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the amendment to the City's Health Insurance Plan to comply with the healthcare reform requirements by reducing the new hire enrollment waiting period to 90 days after date of employment, effective July 1, 2013, be and the same is hereby approved. PASSED AND ADOPTED this 8th day of July, 2013. ATTEST: Suzy Sc ares, CMC City Cl rk ,'?LetArl (eg%2 Ernest G. Clark, Mayor RESOLUTION NO. 2013-590 WAS USED INADVERTENTLY RESOLUTION NO. 2013-591 WAS USED INADVERTENTLY Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 CITY OF WATERLOO, IOW CITY HALL 715 MULBERRY STREET 50703 MANAGEMENT INFORMATION SYSTEMS Matt O'Brien, Director Council Communication City Council Meeting: 7/8/13 Prepared: 7/2/13 Dept. Head Signature: Matt O'Brien # of Attachments: 0 SUBJECT: Approval of Change Order No. 2 for an increase of $403, for equipment purchased from Schmitt Telecom Partners for a New Phone System for the City Submitted by: Matt O'Brien, Director of Technology Recommended City Council Action: Resolution approving Change Order No. 2 for an increase of $403 for equipment purchased from Schmitt Telecom Partners for a New Phone System for the City Summary Statements: Additional equipment necessary for the implementation of the City's new phone system. Expenditure Required: $403.00 Source of Funds: GO 2013 Bonds. Policy Issue: N/A Alternative: Proceed without necessary equipment. Background Information: Council approved a contract with Schmitt Telecom partners on May 28 for the RON installation of a new phone system for the City at a cost of $147,842.15. While we attempted to determine all WELPER needs before issuing the REP, additional needs have come up as we've had in-depth discussions with Ward 5 departments. We anticipated this would be the case in a complex project such as this. The table below summarizes the equipment and services being added. BOB GREENWOOD Al -Large STEVE SCHMITf Al -Large Cost Item Department Reason $ 403.00 IP telephone and services to wire external speakers Fire Rescue Hook in overhead paging system to new phone system This change order represents approximately a 0.3% increase in the contract (not including change order number 1). CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WA'1 ERLOO Council Communication City Council Meeting: July 8, 2013 Prepared: July 2, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: CHANGE ORDER NO. 9 • $45,657.63 INCREASE F.Y. 2011 RIVER RENAISSANCE NORTH DOWNTOWN TRAIL CONTRACT NO. 786 STP -E-815 5 (7 21)-8 V•07 Submitted by: Eric Thorson, PE, City Engineer Recommended City Council Action: Staff has reviewed this Change Order and recommends that the Mayor be authorized to sign it on behalf of the City. Please execute all three (3) copies and return two (2) to our office for further processing. Summary Statement Transmitted herewith is Change Order No, 9 in the increased amount of $45,657.63. This is the accumulated amount of adjustments from field changes on plan quantity bid items that were determined necessary during the construction of the project. Expenditure Required Source of Funds Federal Funds, Vision Iowa, G.O. Bonds Policy Issue N/A Alternative None Background Information: Cc: Rudy Jones, Community Development Director Pauline Closson, Engineering Department CITY OF WATERLOO Council Communication City Council Meeting: July 8, 2013 Prepared: 6/18/13 Dept. Head Signature: # of Attachments: SUBJECT: A1)0,1A-,1 1914 z Request the City Council adopt resolutions to preliminarily approve the request for the bid document and specifications for emulsions to support the FY14 Seal Coat Program and to instruct the City Clerk to publish notice of hearing on bid document, specifications, etc. as July 22, 2013. Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approve Summary Statement: The Public Works Committee at their July 8, 2013 meeting approved the request for authorization to seek bids. Expenditure Required: Est. $140,000 Source of Funds: Local Option Sales Tax Fund (205-19-7110-1513) Policy Issue: Alternative: Background Information: Request Council adopt resolutions to set date of hearing for the purpose of purchasing emulsions necessary to complete the FY14 Street Seal Coat Program. Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-592 RESOLUTION PRELIMINARILY APPROVING SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE PURCHASE OF EMULSIONS FOR THE F.Y. 2014 SEAL COATING PROGRAM. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Public Works Director of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of Emulsions for the F.Y. 2014 Seal Coating Program, in the City of Waterloo, Iowa, and WHEREAS, said Public Works Director did file said specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of Emulsions for the F.Y. 2014 Seal Coating Program. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of Emulsions for the F.Y. 2014 Seal Coating Program, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 8th day of July, 2013. ATTEST: iloua_cLAID y Schares, CMC City Clerk ‘11 Ernest G. Clark, Mayor Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-593 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE PURCHASE OF EMULSIONS FOR THE F.Y. 2014 SEAL COATING PROGRAM, IN THE CITY OF WATERLOO AS JULY 22, 2013, AT 5:30 P.M. AT CITY HALL COUNCIL CHAMBERS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5:30 p.m. on the 22nd day of July, 2013, for the purpose of holding a public hearing on proposed specifications, bid document, form of contract, etc., in conjunction with the Purchase of Emulsions for the F.Y. 2014 Seal Coating Program, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 8th day of July, 2013. ATTEST: Suzy Sch City Cl ares, CMC rk Ernest G. Clark, Mayor STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1415430 NOTICE OF PUBLIC HEARING AND NOTICE notice was published in the WATERLOO/CEDAR FALLS a daily newspaper printed in WATERLOO, -Black Hawk County, Iowa, for 1 issues commencing on 07/12/2013, in the issues of 07/12/2013 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $18.29 Subscribed and swo to before me this day of ‘2oI3 Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: COURIER NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS for the taking of bids for EMULSIONS FOR SEAL COATING PROGRAM Sealed proposals will be received by the CityClerk of the City of Waterloo, lows at er office In the City Hall of said City'. on the 22nd day ofJuly, 2013, until 12:00 p.m., SealCoating for emulsionsm.: for the F.Y. 2014 All proposals received will be opened In the Hall In the City of Council ate loo, Iowabers in , e i on the 22nd day of July, 2013, at 5:30 p.m. Bid pro- posals will be acted upon at that time or atsuch time as may then be fixed. Notice Is hereby given that the Council of the City of Waterloo will conduct a public hearing on the proposed specifications, bid document, form of contract, etc for emulsions for the FY. 2014 Seal Coat- ing Program at 5:30 p.m. on July 22, 2013, in the Council Chambers in the City Hall in the City of Waterloo, Iowa. The proposed bid form is on file In the office of the City Clerk for public examination. A bidldocument may be obtained from Central Garage, 1314 Black Hawk Street, Waterloo, Iowa 50103 Anyonewho is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City, Hall, Waterloo, Iowa. before the date set for said hearing. By order of the Council of the City of Waterloo this 8th day ofJuly, 2013. '. Suzy Schares City Clerk rtit ouRIER W'LOO CITY OF CLERK'S OFFICE 715 MULBERRY WATERLOO, IA 50703 319-291-4323 AD NUMBER PAGE NO. 1415430 1 of 1 BILL DATE SALESPERSON 07/12/13 kitta START DATE STOP DATE 07/12/13 07/12/13 AD NUMBER r 1415430 AD DESCRIPTION CLASS NOTICE OF PUBLIC HEARING AND NOTICE 0950 LEGAL NOTICE LINES 40 Publication Insertions Rate Net Amount Gross Amount 3 WATERLOO/CEDAR FALLS COURIER - 1 LEGAL $18.29 TOTAL AD CHARGE - $18.29 Purchase Order bids seal coating PAY THIS AMOUNT $18.29 $18.29 Please send only the payment slip with payments. Allow 5 business days for payment to be applied to account. For legal questions, please call 319-291-1411 or 800-798-1741 Mon -Fri 8:00-5:00 pm CST. COURIER COMMUNICATIONS do LEE NEWSPAPERS PO BOX 540 WATERLOO IA 50704-0540 W'LOO CITY OF CLERK'S OFFICE 715 MULBERRY WATERLOO, IA 50703 Return this portion with your payment Acct U: Check # v Credit Card ❑ 410❑ Exp. Date: Name on credit card Signature COURIER COMMUNICATION: do LEE NEWSPAPERS PO BOX 540 WATERLOO IA 50704-0540 Legal Please make checks payable to: COURIER COMMUNICATIONS Ad Number 1415430 Billing Date 07/12/13 Amount Due 18.29 Amount Enclosed 000304 COURIER COMMUNICATIONS c/o LEE NEWSPAPERS PO BOX 742548 CINCINNATI OH 45274-2548 lrir iIi I,IIIIIIIIui IiI,iIii Ii I.IiIn I, II..IrriulI 11111,1111 21780300000014154300000000000000000182900000018297 MINUTES WATERLOO REGIONAL AIRPORT BOARD Tuesday May 28, 2013 I. ROLL CALL Dee Vandeventer declared a quorum and called the meeting to order at 1:00 pm. Board members present were Dee Vandeventer, Bob Justis, Aaron Buzza, Hugh Field, and Christa Miehe. Timothy Johnson (Air Traffic Control Tower Manager), Dave Kania (FAA Sector Director), Joe Reilly (Delta Global Services Manager), Doug Schindel (AECOM), Rusty Zey and Sheila Combs were also in attendance. Director Brad Hagen participated by phone. Ed McCann joined shortly after introductions had been made. Councilman Hart had attempted to call in but the conference call line was tied up due to Director Hagen being on it. Absent: Lou Porter and Councilman Getty. II. AGENDA AS RECEIVED OR AMENDED. No amendments to the Agenda. III.PUBLIC COMMENTS. None. IV. REPORTS A. Director's report — Director Hagen reviewed City budget reports through April 2013. Hagen discussed April 2013 revenues and expenses. Also reviewed were FY '13 YTD revenues and expenses through April 2013 for the airport operating budget. Discussion followed. Hagen reviewed airfares provided by IDOT comparing all airlines and an American Airlines (AA) sample comparing fares out of Waterloo to Cedar Rapids and Dubuque fares. On-time performance was reviewed for April 2013. Load factor analysis, and enplanements were up recently as AA appeared to lower fares out of ALO. V. BOARD APPROVAL B. Approval of Minutes of April 23, 2013 Regular Meeting. Regular minutes of the April 23, 2013 meeting were reviewed. Miehe moved to approve the minutes. Justis seconded. Ayes: Vandeventer, Buzza, Field, Justis, Miehe and McCann. Motion passed. C. Motion to Receive and File April 2013 Expenses. All operating and capital expenses were reviewed. Director Hagen discussed the expenses that were non -reoccurring. Buzza moved to receive and file. Miehe seconded. Ayes: Vandeventer, Field, McCann, Justis, Miehe and Buzza. Motion passed. D. Approval of Award of Bid for T -Hangar A Rehab — Schindel provided an overview of the T -Hangar A Rehab project and bids. Discussion followed. Justis moved to approve. Buzza seconded. Ayes: Vandeventer, McCann, Field, Miehe, Buzza and Justis. Motion passed. E. Approval of Plans and Specs for Taxiway B Rehab -- Schindel provided an overview of the Rehab Taxiway B project. Discussion followed. Field moved to approve. Miehe seconded. Ayes: Vandeventer, McCann, Buzza, Justis, Miehe and Field. F. Approval of IDOT Application for FY14 CSVI and Pavement Grant — Schindel provided an overview of the application for IDOT Vertical Infrastructure and Pavement Grants for FY14. Discussion followed. Buzza moved to approve. Justis seconded. Ayes: Vandeventer, McCann, Field, Miehe, Justis and Buzza. VI. OLD BUSINESS None. VII.NEW BUSINESS None. V. ADJOURNMENT Field moved to adjourn the meeting at 2:00 PM. McCann seconded. Ayes: Vandeventer, Field, McCann, Miehe, Buzza and Justis. Motion passed. Respectfully submitted, Dee Vandeventer, Chairperson 177 At the regular meeting of the Board of Waterloo Water Works Trustees, held Wednesday, June 26, 2013, there were present Terry M. Kuntz, Chairman, and Rodger L. Burris, Vice -Chairman. Also in attendance: Steve Schmitt, Waterloo City Council Member; Rick Wilberding, Distribution Department Manager; and Dennis Clark, General Manager and Secretary. Mary H. Potter, Trustee, was absent. read. Terry Kuntz called the meeting to order at 8:00 a.m. The Board approved to adopt the agenda. The minutes of the regular meeting of May 15, 2013, were approved as Upon motion, passed, the following Bills Resolution was adopted. BE IT RESOLVED BY THE BOARD OF WATER WORKS TRUSTEES OF THE CITY OF WATERLOO, IOWA: That the bills listed below for which warrants against the funds designated, have been issued in payment, are found to be correct, and the acts of the Secretary in issuing and delivering said warrants are hereby ratified and approved. MAY 31, 2013 GENERAL FUND 48705 Black Hawk County Sheriff Authorized payroll deduction for garnishment of wages 48706 Cedar Valley United Way Authorized payroll deduction for United Way 48707 ING Life Insurance Authorized payroll deduction for deferred compensation 48708 Lincoln Financial Group Authorized payroll deduction for deferred compensation Authorized payroll deduction for credit union Authorized payroll deduction for employee pension contribution Federal withholding tax Engineering services for Highway 63 Water Main Design Dental and disability insurance Service Ballasts, fluorescent lamps and electrical connectors AutoCAD software annual renewal Monthly vehicle tracking service Brass bushings and angle valves Hydrant parts Continuing education Leak Detection Workshop for two employees (PERS for 13 employees 48709 Public Employees Credit Union 48710 Charles Schwab Institutional EFT US Department of Treasurer 48711 AECOM 48712 Assurant Employee Benefits 48713 CenturyLink 48714 Crescent Electric Supply 48715 DLT Solutions, Inc. 48716 Electronic Engineering 48717 Ferguson Enterprises, Inc. 48718 HD Supply Waterworks, Ltd. 48719 Iowa Association of Municipal Utilities 48720 Iowa Public Employees Retirement System 48721 Kirkwood Community College 48722 Travis Larson 48723 Tabetha Heasley 48724 Hugh Field 48725 David Chavez 48726 Katharine Moore 48727 Darrell & Lori Stuben 48728 Shawn Eastman Adams Continuing education Hydraulic Systems Maintenance Self -Study Course, T. Larson Reimbursement of travel expenses to attend AWWA Spring Short Course in Ankeny Overpayment on final Overpayment on account M. D. & U. D. refund Clgt It It LL 499.89 137.50 4,063.00 40.00 4,686.50 2,327.89 19,053.17 1,108.43 6,830.05 313.10 184.05 2,346.35 299.50 64.77 353.70 120.00 8,210.69 155.00 119.88 2.43 192.92 35.42 11.81 26.01 11.63 178 48729 Letasha Mills 48730 Shawn Staebell 48731 Taya M. Nicol 48732 Brett Petersen 48733 Kimberly A. Streif 48734 Dora Verdin 48735 Yvonnea Weatherly 48736 Karen M. Harper 48737 Matt D. Grimm 48738 Larry Mott 48739 Chad Peters 48740 Isabel Villa 48741 Lilia Gayosso-Anaya 48742 Menards 48743 MidAmerican Energy Co. 48744 Postmaster 48745 R Company, Inc. 48746 Rochester Armored Car Co. 48747 Charles Schwab Institutional 48748 Van Wert, Inc. 48749 Courier Communications 48750 Waterloo Water Works EFT Treasurer, State of Iowa EFT State of Iowa Treasurer 48751 ABM Janitorial 48752 Acco Unlimited Corp. 48753 Advanced Systems, Inc. 48754 48755 48756 Black Hawk Waste Disposal BMC Aggregates, L.C. Campbell Supply 48757 Electronic Engineering 48758 Foster's, Inc. 48759 HD Supply Waterworks, Ltd. 48760 Iowa Department of Natural Resources 48761 Steve Kerns 48762 Doug Kloster 48763 Travis Larson 48764 Douglas & Anita Corwin 48765 Neil & Tamara Forsythe 48766 Raychel Pool 48767 Salvation Army 48768 Wendelyn Geiger 48769 Beau Heslinga 48770 Melissa Olson 48771 Susan K. Young 48772 Amber Tague 48773 Mallory L. Matthias 48774 Family Management 48775 Evelyn Wiggley 48776 Kenisha Keller 48777 St. Vincent DePaul 48778 Alicia Johnson 48779 Exceptional Persons, Inc. 48780 Michael Smock M. D. & U. D. refund tt It tt 11 1t II It It ft R It <I Et It 6 II tt 11 tt It It I.( Et it tt tt ,t M. D. refund M. D. & U. D. refund It <1 Outlet reel, caulk, box fan and light bulbs Gas, power and electric Postage Repaired water service line at 212 Randolph, assisted with main break on E. Ridgeway and black dirt Armored car service Employer contribution to employee pension fund Meter reading service Legal ads Reimbursed petty cash for postage, card, fuse for unit #7 and transfer of customer's funds State withholding tax Sales tax Janitorial services Chlorine Maintenance contract for copying machine Waste disposal Fill sand and roadstone Safety vests, ear plugs, dust masks, first aid kit and drill combo kit Installed vehicle tracker system in new unit #9 Grass seed Hydrant parts Continuing education water operator certification exam and certificate fees Reimbursement for cell phone Reimbursement for uniform cost Reimbursement for cell phone Overpayment on account M. D. & U. D. refund II It 6 It « 11 It « 11 It R '4 tt <, it 44 11 <t I It 44 It it tt II it II II tt It IA ,t II 44 It It 6 it « 11 0 ft It 8.81 26.42 3.91 28.53 21.63 4.74 24.52 35.42 35.42 26.42 7.93 44.02 19.00 83.17 27,918.72 4,000.00 6,025.00 242.98 38,625.00 5,071.30 121.61 77.69 7,060.00 8,866.16 1,041.50 1,457.91 134.70 94.00 1,810.13 338.40 650.90 145.99 1,177.42 50.00 50.00 16.87 50.00 116.92 67.15 7.31 105.00 72.75 18.59 35.42 50.42 14.74 35.42 26.43 7.85 29.42 56.42 74.02 8.64 14.74 48781 Thadeus J. Talaska 48782 Connie S. Ackles 48783 Menards 48784 Mutual Wheel Co. 48785 PDCM Insurance 48786 Radio Communications 48787 Roth Jewelers 48788 Sensus Metering Systems 48789 Service Roofing Co. 48790 The Sled Shed 48791 Staples 48792 Storey Kenworthy 48793 WBC Mechanical, Inc. 48794 Rick Wilberding 48795 Witham Auto Center 48796 Black Hawk County Sheriff 48797 ING Life Insurance 48798 Lincoln Financial Group 48799 Public Employees Credit Union 48800 Charles Schwab Institutional 48801 Teamsters Local Union #238 EFT US Department of Treasurer 48802 Acco Unlimited Corp. 48803 Allen Memorial Hospital 48804 Aramark Uniform Services 48805 Aspro, Inc. 48806 AWWA 48807 Black Hawk County Auditor 48808 Black Hawk County Treasurer, MIS 48809 Black Hawk Electrical Co. 48810 BMC Aggregates, L.C. 48811 Campbell Supply 48812 City of Raymond 48813 City of Waterloo 48814 Community National Bank 48815 Des Moines Register Media 48816 Angie Ernst 48817 Ferguson Enterprises, Inc. 48818 Gierke -Robinson Co. 48819 HD Supply Waterworks, Ltd. 48820 Iowa Department of Natural Resources 48821 Kwik Trip, Inc. 48822 727 Boston Ave LLC 48823 Donna K. Dabillo 48824 Doris Loger 48825 Ray A. Reed, Jr. 48826 Lakeisha R. Hardin 48827 Paula K. McCarty M. D. & U. D. refund Small tools and electrical tape Wheel chocks for unit #34 Insurance for new unit #9 Monthly access fee, pager rental, installed new radio on unit #9 and unit #33 Watch for retiree Meter registers Repaired roof leak in office area New chain and oil mix for pole saw Office supplies for Board meetings Restroom towels, copying machine paper, colored paper, typewriter ribbons, pens and paper clips Replaced relief valve on #1 boiler Reimbursement for cell phone Passenger side mirror glass assembly on unit #7 Authorized payroll deduction for garnishment of wages Authorized payroll deduction for deferred compensation Authorized payroll deduction for deferred compensation Authorized payroll deduction for credit union Authorized payroll deduction for employee pension contribution Authorized payroll deduction for union dues Federal withholding tax Chlorine Drug screen for two employees and audiograms for twenty four employees Towel services Cold mix Membership renewal, R. Wilberding Water and sewer bond fees Data processing Checked power to lights and replaced defective lamps Fill sand and roadstone Rakes and shovels Sewer, garbage and yard waste fees Sewer, garbage and storm water Bank charges NPDES legal notice Jury duty Meter valves Blue locating paint and flags Twenty fire hydrants Operator certificate renewals for twenty employees and water operator certification exam fees Fuel for vehicles Overpayment on final bill Overpayment on final bill Overpayment on bill M. D. & U. D. refund {I 179 26.42 12.63 39.89 32.28 64.00 1,656.80 106.99 88.42 424.79 27.09 12.99 212.86 314.52 50.00 38.27 198.08 4,063.00 40.00 4,686.50 2,327.90 996.00 19, 354.73 3,089.50 532.00 259.88 831.60 204.00 8,895.59 6,633.74 62.00 1,469.67 91.29 10,121.98 1, 057, 519.47 437.29 33.21 13.25 64.50 239.64 33,500.00 1,260.00 4,415.86 41.48 30.98 93.19 15.96 57.08 16.23 180 48828 William K. Harrington 48829 Matthew Zehr 48830 Kelsie Deering 48831 David & Heidi Bohlken 48832 Larry Seddon 48833 Kyle Kuntz 48834 Ashley Bushman 48835 Alvin Billington 48836 Kenneth Tournier 48837 Melissa Data Corp. 48838 Menards 48839 Office Concepts, Ltd. 48840 Matt Parrott/Storey Kenworthy 48841 PDCM Insurance 48842 Postmaster 48843 Sensus Metering Systems 48844 Swisher & Cohrt, P.L.C. 48845 TestAmerica Laboratories 48846 Utility Equipment Co. 48847 Courier Communications 48848 Waterloo Water Works EFT State of Iowa Treasurer 48849 Benton's Sand & Gravel 48850 Keystone Laboratories 48851 Sarah L. Dehart 48852 Cody Johnson 48853 John Stoltenberg 48854 Taylor E. Coleman 48855 Tami Foss -Billings 48856 Melanie A. Atkins 48857 Kayla E. Winfree 48858 Ramon Jaime -Palma 48859 Gloria Calderon 48860 Darryl W. Rembert, Jr. 48861 John M. Riordan 48862 Alexander Saleh 48863 Paul Danielson 48864 Yvonnea Weatherly 48865 Municipal Supply, Inc. 48866 Schimberg Co. 48867 Wellmark Blue Cross Blue Shield 48868 INC Life Insurance 48869 Lincoln Financial Group 48870 Public Employees Credit Union 48871 Charles Schwab Institutional EFT US Department of Treasurer 48872 Advanced Systems 48873 Assurant Employee Benefits 48874 Benton's Sand & Gravel 48875 BMC Aggregates, L.C. 48876 CenturyLink 48877 David Cunningham M. D. & U. D. refund CI « It 1< II 6 6 It 11 II CC CC tt ,< <t CI It CC Annual subscription renewal for mailing software Landscaping mulch, hammer, batteries, windshield wash, garbage bags and restroom, kitchen and cleaning supplies Envelopes Signature cards, plaque engraving and uniform shirts with embroidery Insurance for valve exercise equipment Postage Radio read meters, touchpads and meter registers Legal services Water sampling Curb box and curb box repair lids Legal ads Reimbursement of city service fees Sales tax Topsoil Water sampling M. D. & U. D. refund <{ IC Overpayment on final bill Overpayment on final bill Meter gaskets Hydrant repair kits Medical insurance Authorized payroll deduction for deferred compensation Authorized payroll deduction for deferred compensation Authorized payroll deduction for credit union Authorized payroll deduction for employee pension contribution Federal withholding tax Maintenance contract for copying machine Dental and disability insurance Topsoil Fill sand and roadstone Service Reimbursement for laminating maps for service trucks 21.63 8.75 8.41 16.07 26.42 12.63 22.96 44.02 8.81 994.00 430.69 1,943.00 358.97 53.00 6,933.00 8,127.98 222.00 180.00 95.66 166.89 10,734.13 15, 000.00 332.12 1,481.00 35.43 7.31 28.53 16.07 5.74 26.42 26.42 16.45 26.42 34.85 26.42 16.07 52.62 20.00 239.00 394.20 38,888.11 4,063.00 40.00 4,686.50 2,335.80 19,651.02 236.05 6,613.95 773.21 142.01 315.65 81.02 48878 Electronic Engineering 48879 Fifth Street Tire, Inc. 48880 Foster's, Inc. 48881 Hogan & Hansen 48882 Iowa One Call 48883 WI Motor Parts 48884 Kayla Alexander 48885 Brian Clement 48886 Chris Jones 48887 Heather L. Dawson 48888 Nina & Jeremy Landa 48889 Elma Kantarevic 48890 Menards 48891 MidAmerican Energy Co. 48892 Napa Auto Parts 48893 Nilles Associates 48894 Matt Parrott/Story Kenworthy 48895 Sensus Metering Systems 48896 United Parcel Service 48897 Courier Communications Payroll Monthly vehicle tracking service Alignment and repaired right lower steering/suspension on unit #2 Grass seed Payroll and consulting services One Call service Oil filters for stock, tie rod for unit #2 and urea fluid M. D. & U. D. refund tf CI ft « tI If II II IC IC Kitchen and cleaning supplies Gas, power and electric Tire repair kit Well #19 VFD Engineering and Design Uniform embroidery Repaired base of meter reading handheld devices Cost to ship pave box locator in for repair Advertisement for job opening 181 329.45 392.42 291.98 655.35 677.70 145.89 29.42 31.96 38.81 2.54 14.74 2.77 48.25 27,298.41 23.95 2,805.00 8.50 218.75 138.39 1,111.30 128,888.00 $1,611,208.69 The General Manager presented the Monthly Financial Report as of May 31, 2013 as follows: May 1, 2013 Balance Receipts 667,735.61 Disbursements 522,255.75 May 31, 2013 Balance Debt Reserve Fund 330,000.00 Restricted Bond Fund 0.00 Bond Debt Sinking Fund 167,884.40 Repairs & Rehabilitation Fund 318,950.77 General Fund Balance 4,804,509.95 $5,621,345.12 $5,475,865.26 $5,621,345.12 It was moved, seconded and approved to receive and place on file the Monthly Financial Report as presented. The General Manager presented the Revenue and Expense Summary as of May 31, 2013 as follows: Operating Revenue Operating Expense Non -Operating Revenue Non -Operating Expense Capital Expense 2012 $2,986,928.70 2,179, 698.07 $ 807,230.63 61,435.03 0.00 482,291.07 $ 386,374.59 2013 $3,173,440.83 2,126, 940.30 $1,046,500.53 63, 620.52 0.00 209,235.72 $ 900,885.33 It was moved, seconded and approved to receive and place on file the Revenue and Expense Summary. 182 The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 2308 Lafayette Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $2,800.00, which is supported by invoice from R Company d/b/a Frickson Backhoe & Trucking, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owners were notified by the Waterloo Water Works to make the repairs to the service line at 2308 Lafayette Street, which is located on Cottons Addition East 1/2 Lot 1 Block 2 and vacated alley 8 feet in width East of adjoining said lot lying between southwesterly line of Lafayette Street in said addition and the extended South line of said Lot, Black Hawk County, and owned by Yvonne W. Adda and Steven M. Smith. WHEREAS, the property owners notified the Waterloo Water Works that the owners desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owners, the owners voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Burris, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Burris. Nays: None. Absent: Potter. Resolution adopted. Steve Clabby of PDCM Insurance Agency presented the annual report on the coming year's insurance policies and premiums. The policy period is from July 1, 2013 to June 30, 2014. After earlier meetings with PDCM, corrections and updates were made to the equipment and vehicle schedules, workers' compensation premium base, and the property statement of values. For the current policy period, workers' compensation insurance coverage is provided by the Iowa Municipalities Workers' Compensation Association (IMWCA). IMWCA is a self-funded risk -sharing pool created in 1981 as an alternative to the standard insurance market for local governments in Iowa. The Association is administered by the Iowa League of Cities and has grown to over 470 members. Other lines of insurance coverage are provided by EMC Insurance Companies of Des Moines, Iowa. Director's & Officer's Liability, Employment Practices Liability, and Fiduciary Liability lines are carried by Darwin Select Insurance. Mr. Clabby reviewed the coverage on each policy. On the Property Coverage, the total insured value for buildings and personal property is the sum of $10,897,000. The General Liability insurance is based on the annual Water Works' payroll. The Inland Marine policy includes coverage for scheduled contractors' equipment totaling $159,601, radio equipment totaling $14,670, hired/leased equipment totaling $50,000, and owned computer equipment totaling $70,000. The Crime Coverage policy includes $50,000 for employee dishonestly and additional coverage for theft, disappearance and destruction of funds. Commercial Auto covers 20 vehicles. Only one vehicle, the valve exercising truck, is covered with collision damage. On the Workers' Compensation policy, the Water Works has an Experience Modification Ratio of 1.29, the same ratio as last year. The Commercial Umbrella Liability policy provides an additional $10,000,000 of coverage, over the EMC policies. Other coverage includes Boiler & Machinery and Fiduciary Liability. The limits for the Director's & Officer's Liability policy and Employment Practices Liability policy were increase from $1,000,000 to $3,000,000. The quoted amounts are for 12 months of coverage, from July 1, 2013 through June 30, 3014. 183 The insurance package renewal rates for the period are listed in the table below. Coverage General Liability Property Commercial Umbrella Liability Business Automobile Liability Inland Marine Crime Data Compromise Workers' Compensation Boiler and Machinery Director's & Officer's Liability, Employment Practices Liability and Fiduciary Liability Total 2011-12 Premium $ 32,255.00 15,763.00 8,811.00 6,938.00 2,034.00 1,422.00 111.00 75,196.00 5,204.00 17,160.00 2012-13 Premium $ 33,722.00 17,217.00 11,517.00 7,987.00 2,034.00 1,499.00 111.00 81,259.00 5,204.00 6,742.33 $164,894.00 $167,292.33 It was moved by Kuntz, seconded by Burris and approved to increase the limits of the Director's & Officer's Liability and the Employment Practices Liability to $3,000,000, to award the insurance contract for the coming year as quoted, and to authorize payment of the premium. Bruce Radue with VJ Engineering of Cedar Falls, Iowa, the engineer working on behalf of developer Sunnyside South Addition, LLC, is requesting authorization to install a 12 -inch water main extension on W. San Marnan Drive, to serve the Sunnyside South Addition in Waterloo, Iowa. Total extension footage is approximately 3,141 feet of 12 -inch water main. The engineer has designed the water main improvements to meet the specifications and requirements of the Waterloo Water Works. A construction permit application has been completed by the engineer and submitted to the Iowa DNR. After approval by the Board and the Iowa DNR, the developer will construct the improvements, under review by the developer's engineer. After completion, the developer's engineer will be required to provide the Water Works with certification that the project was built according to the contract documents, as well as providing as -built drawings, with tie out dimensions and Iowa State plan GPS coordinates for all critical items. Upon review and acceptance of these closeout items, the developer will request the main extension be accepted with ownership and operation assumed by the Waterloo Water Works. The developer shall cover all costs associated with the water main extensions, including engineering and design, construction administration and review, all related construction costs, and project closeout costs. It was moved by Kuntz, seconded by Burris and adopted to approve the W. San Marnan water main extension and plans, to provide water service to the Sunnyside South Addition development. Water Works staff has been working with the County and City of Waterloo for some time to develop an improved water -sewer -garbage -storm sewer billing system. The project has been ongoing for several years, with numerous obstacles and setbacks. The most recent and possibly most challenging obstacle has been the proper development of an acceptably formatted bill that could interface efficiently with the database running on the County's AS400 computer system. Bills that had an acceptable appearance ran much too slowly on the system. Bills that ran at a reasonable speed did not have an acceptable appearance. A significant amount of time, programming and cost appear to be required to resolve the problem. No matter what solution is chosen, the revised billing format would be a temporary solution, eventually to be replaced when a planned new customer information system — billing system (CIS) is purchased and implemented. 184 On May 15, 2013, Water Works staff met with Kim Veeder, Director of the Information Technology Department at Black Hawk County. Kim Veeder notified the Water Works that other entities, both County and City, had made significant progress in migrating away from the AS400 computer system. Currently, only one other County Department and the Waterloo Water Works are still on the AS400 system. The remaining County Department is working to migrate off of the system, which will leave the Water Works as the last remaining entity on the system. Costs associated with running the system are spread among the system users, and will increase significantly for the Water Works after all other users are off of the system. It was recommended that the Water Works accelerate their migration plans to avoid the additional expenses for system operations and staff time. A replacement of the current CIS system is included in the long term Capital Improvement schedule. The schedule includes planned expenses of $50,000 in 2014 for consulting and preliminary expenses related to the CIS system, with planned expenses of $450,000 in 2015 for purchase and implementation of a new CIS system. No expenses were budgeted in 2013 for the CIS system. In order to expedite the process, it is recommended to authorize Water Works staff to request proposals from consultants to assist the Water Works in the analysis, purchase and implementation of a CIS system. Proposals will be presented to the Board of Trustees at a future meeting for approval. It was moved by Burris, seconded by Kuntz and approved to authorize Water Works staff to request proposals from consultants to assist the Water Works in the analysis, purchase and implementation of a CIS system. At the April 24, 2013 meeting, the Board of Trustees authorized the purchase and replacement of the Waterloo Water Works telephone system, in conjunction with the City of Waterloo's telephone replacement program. The Board authorized the expenditure of up to $27,500.00. Bids for the telephone system were received by the City on April 22, 2013. The Water Works share of the cost of the bids is the sum of $8,002.85, plus costs for Alternate Bids selected by the Water Works. With selected Alternate Bids, the total cost of the original bid is the sum of $9,997.99. Additional items purchased separately from the original bid, for cabling, edge switches, battery backup, and IP phones for speaker systems, have increased the project costs to date to a total of $16,465.60. Other additional expenses are possible, but it is expected that the final total cost of the project will remain well within the authorized expenditure amount of $27,500.00. The Board reviewed a Phone System Agreement between the City of Waterloo and the Waterloo Water Works, formalizing the relationship between the City and the Water Works for the purchase and installation of the new phone system. The Agreement covers the purpose, terms, administration and duration of the Agreement. It was moved by Kuntz, seconded by Burris and approved to adopt a resolution approving the City of Waterloo Phone System Agreement with the Waterloo Water Works, and to authorize its signature by the Board Chairman and the General Manager. The new telephone system will use a voice over internet protocol (VOIP) utilizing a primary rate interface (PRI). Phone service to the combined telephone system is provided by PRI lines, which are groups or trunks of lines which feed in and out of the City's phone equipment. The new system should make additional lines and functionality available to Water Works staff. The City Council received bids for the phone service and awarded the service to Century Link at its May 13, 2013 meeting. After approval, the City and the Water Works will share the phone service provided by Century Link. 185 Under the agreement, the Water Works will pay for its portion of the phone service, or approximately 5.6 percent of the Century Link PRI charge, for an estimated $120.40 per month, including all fees and surcharges. Several thousand minutes of long distance are included in the overall PRI package from Century Link. The Water Works will pay for long distance costs it is responsible for above the allotted minutes included with the PRI service. In addition, the Water Works will maintain and pay for two remaining POTS lines, one at the Pumping Station for remote access and one in the office for alarm and elevator usage. Current Water Works phone bills are usually $300 or higher per month, so the new system should afford some monthly savings. The Board reviewed a Phone Service Agreement between the City of Waterloo and the Waterloo Water Works, formalizing the relationship between the City and the Water Works for the share telephone service for the combined phone system. The Agreement covers the purpose, terms, administration and duration of the Agreement. It was moved by Kuntz, seconded by Burris and approved to adopt a resolution approving the City of Waterloo Phone System Agreement with the Waterloo Water Works, and to authorize its signature by the Board Chairman and the General Manager. Martinson Real Estate Development, L.L.C. is developing the Geraldine Extension development in Waterloo, Iowa. The development is south of Airline Highway and west of Airport Boulevard. Plans for the project were submitted to the Water Works in July 2012 and the Board of Trustees approved the extension in August 2012. The developer or engineer is required to submit project closeout documents, including as -built plans, 2 -year maintenance bonds, test results, the engineer's certification of completion and statements of values of improvements. Several documents have not been received as of today's Board meeting. It was moved by Kuntz, seconded by Burris and approved to table this agenda item until such time as all of the required submittals have been provided to the Waterloo Water Works. The General Manager presented copies of the Operating Report for 2012. The contents of the report were reviewed and exceptional items were noted. The report represents each department's operations for the year. It was moved by Burris, seconded by Kuntz and approved to receive and place on file the 2012 Operating Report and to distribute copies to the Waterloo Mayor, Waterloo City Council Members, and others as necessary. The following items were reported by management: The water pumpage information for May 2013 was 16.40% less than May 2012. Water pumpage for the first five months of 2013 was 5.54% less than the first five months of 2012. The current market value of the Pension Fund as of May 31, 2013 is the sum of $4,447,922.50, including one employee's personal balance of $31,714.69. The value of the fund increased $43,137.00 in the last month and $488,648.95 year to date. The Waterloo Water Works has made contributions of $193,125.00 to the plan in 2013. Employees have made contributions of $24,873.98 to the plan in 2013. Year to date fees are the sum of $25,675.71, year to date payments to retirees are the sum of $192,431.38, and the year to date performance of the fund is plus 12.96 percent. Copies of the Waterloo Water Works 2012 Annual Drinking Water Quality Report were presented to the Board. The report is prepared annually by Water Works staff and was mailed on June 17, 2013 to all residents in Washburn, the Kimball South area, Raymond and Waterloo. The cost of printing the report was $2,365.27, with mailing costs totaling $5,523.68. The number of reports mailed this year is 37,650. 186 A list of several major projects and initiatives currently underway or planned for 2013 was presented to the Board. 8:00 a.m. The next regular meeting is scheduled for Wednesday, July 17, 2013 at Upon motion, the meeting was adjourned at 9:30 a.m. BOARD OF TRUSTEES Secretary CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance CITY HALL 715 MULBERRY STREET 50703 Department POLICE Today's Date: 7/1/2013 Effective Date: 6/28/2013 Employment Date: 8/31/1989 Job Title/Classification Police Officer This is to report that the employment of Willie R Keller with the City of Waterloo has been severed by reason of: • Retired Disability Related El No ❑Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 264.00 $29.59 $ 7,811.76 Vacation -Current 149.08 $29.89 $ 4,411.42 Usable Sick Leave 0.00 $29.59 (x) 25% $ - Frozen Sick Leave 0.00 $29.59 (x) % $ - Personal Hours 0.00 $29.59 $ - Sick Time Pay 0.00 $29.59 $ - Unscheduled Leave 12.00 $29.59 $ 355.08 Other Pay 256.47 $29.59 $ 7,588.95 Tota Payment $ 20,167.21 Approved by Human Resource Date r) 7U% % 3 Date \�` Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward approved form to Department Council Agenda Date9.,//, J e5 J(I/30 AS/400 Status/Accruals 0 1-9 CITY OF WATERLOO, IOWA CITY HALL 715 MULBERRY STREET 50703 Today's Date: 6/28/2013 Effective Date: 6/28/2013 Employment Date: 6/1/1983 To: City Council Members Re: Notice of Severance Department Waterloo Housing Authority Job Title/Classification Housing Coordinator This is to report that the employment of Gladys Rainey with the City of Waterloo has been severed by reason of: 0 Retired Disability Related 0 No 0 Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy, it is equested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 98 $ 21.71 $ 2,127.58 Vacation -Current 181 $ 21.71 $ 3,929.51 Usable Sick Leave 81 $ 21.71 (x) 25% $ 439.63 Frozen Sick Leave (x) 60% $ - Personal Hours 24 $ 21.71 $ 521.04 Comp Time Pay $ Unscheduled Leave $ - Other Pay $ - Total Payment $ 7,017.76 Approved by -- Human Resource co._• \cgtvyiR Date —3• 6Z, 13 Date 1 I I Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Council Agenda Date i,4 , 8 .2D Accruals 0 Status 0-9 Updated 6/28/11 An Equal Opportunity/Affirmative Action Employer rn w D -0 0 m a H 0 a;e0 aolonui N rt CO < T Z CD D Z rt r o ; rt rt rt rt rt rt rt rt rt rt rt rt rt rt o C , $ rt ▪ M 0 O o (fl e O O N O N O O Z D 0 yam r 0 r- 8 0 n p -, O o m Z O) o m • to oIrk % • Cn 0 S H A N N N O (O A O O O O O J V V J J J W W W 01 cn cn CnCn0t N_ N_ N_ C]) N Cn 0) CD 0) 3 0 C S D < Q s QO NwD o m Z U fD 3 CD uogonJisuo3 q}IaA CD 0 w 0 a n v v -ti o O a)0 0' = C) 0 a co uogngpTsio o? �Co U S A m H. m £I.OZ `9Z eunf 2i3HOf1OA 1N3WAVd Voucher Prepared by Pauline C OO1a131VM dO )JJO RIVERWALK LOOP, NORTH DOWNTOWN TRAIL DOT PROJECT NUMBER STP -E -8155(721)--8V-07 CITY PROJECT NUMBER NO. 786 AECOM Project Number 60212384 Period Ending: Estimate No.: Contractor 29 -Mar -13 29 - Final Vieth Construction ITEM NO. ITEM UNIT UNIT PRICE CONTRACT AUTHORIZED PERCENT COMPLETE ESTIMATED QUANTITY _ AMOUNT ESTIMATED QUANTITY AMOUNT 1 CLEARING AND GRUBBING ACRE 8,000.00 0.60 4,800.00 0.60 4,800.00 100% 7004 CLEARING AND GRUBBING (ADDED BY CO#9) ACRE 8,000.00 0.10 800.00 0.10 800.00 100% 2 EXCAVATION, CLASS 10, ROADWAY AND BORROW CV _ 36.00 500.00 18,000.00 500.00 18,000.00 100% 3 EXCAVATION, CLASS 10, WASTE CY 19.00 1,150.00 21,850.00 1,150.00 21,850.00 100% 7005 EXCAVATION, CLASS 10, WASTE( ADDED BYCO#9) CY 19.00 100.00 1,900.00 100.00 1,900.00 100% 4 EXCAVATION, CLASS 12, BOULDERS OR ROCK FRAGMENTS CY 35.00 200.00 7,000.00 6.00 210.00 3% 5 TOPSOIL, FURNISH AND SPREAD CY 34.00 330.00 11,220.00 330.00 11,220.00 100% 6 COMPACTION WITH MOISTURE AND DENSITY CONTROL CY 10.00 500.00 5,000.00 500.00 5,000.00 100% 7 MODIFIED SUBBASE CY _ 44.00 536.80 23,619,20 536,80 23.619.20 100% 8 SHOULDER FINISHING, EARTH STA 2,500.00 0.78 1,950.00 0.78 1,950.00 100% 9 REMOVAL OF SIGN EACH 300.00 2.00 600.00 2.00 600.00 100% 10 REMOVALS, AS PER PLAN - LS 12.500.00 1.00 12,500.00 100 .12.500.00 100% 11 REMOVAL OF CONCRETE CV_ 875.00 5.00 4,375.00 5.00 4,375,00 100% 7006 REMOVAL OF CONCRETE (ADDED BY C089) CY 875.00 4.00 3,500.00 4.00 3,500.00 100% 12 COMPACTION WITH MOISTURE CONTROL/STRUCTURES) CV 5.50 760.00 4,18000 760.00 4,18800 100% 13 EXCAVATION, CLASS 20 CV 37.0D 760.00 28,120.00 760.00 28,120.00 100% 14 STRUCTURAL CONCRETE (MISCELLANEOUS) CY 1,075,00 8.90 9,567.50 8.90 9,567.50 100% 7007 STRUCTURAL CONCRETESMISCELLANEOUSHADDED BYCO#9) CY 1,075.00 3.10 3,332.50 3.10 3,332.50 100% 15 REINFORCING STEEL LB 2.00, 813.00 1,626.00 813,00 1626,00 100% 16 RIPRAP, REMOVE AND REPLACE CY 22.00 380,00 8,360,00 380.00 8,360.00 100% 17 RECREATIONAL TRAIL, PCC, 6 IN. SY 46.00 2,556.20 117,585.20 2,556.20 111585,20 100% 7001 RECREATIONAL TRAIL, PCC, 6 IN. (ADDED BY CO#2) SY 46,00 16,40 754,40 16.40 754.40 100% 7008 RECREATIONAL TRAIL, PCC, 6 IN. (DELETED BYCO#9) SY 46.00 (372.42) -17,131.32 (372.42) -17,131.32 100% 18 REMOVAL OF SIDEWALK SY 15.00 245.30 3,679.50 245.30 3,679.50 100% 7002 REMOVAL OF SIDEWALK (ADDED BY CO#2) SY 15.00 11.10 166.50 11.10 166.50 100% 7009 REMOVAL OF SIDEWALK (ADDED BY CO#9) SY _ 15.00 8,33 124.95 8.33 124.95 100% \19 P.C. CONCRETE STEPS CV 770.00 77.80 59,906.00 77.80 59,906.00 100% 7003 P.C. CONCRETE STEPS (DELETED BYCO#5) CY 770.00 (77.80) -59,906.00 (77.80) -59,906.00 100% 20" -COMBINED CONCRETE SIDEWALK AND RETAINING WALL CV 700.00 58.11 40,677.OD 58.11 40,67100 100% 7010 COMBINED CONCRETE SIDEWALK AND RETAINING WALL (ADDED BY COM) CY 700.00 97.72 68,404.00 97.72 68,404.00 100% 21 P.C. CONCRETE RETAINING WALL CY_ 745.00 302.30 225,213.50 302.30 225,213.50 100% 7011 P.C. CONCRETE RETAINING WALL (DELETED BYCO#9) CY 745.00 (20.SOL -15,272.50 (20.50) 45,272.50 100% 22 SAFETY CLOSURE EACH 100.00 8.00 800.00 8.00 800.00 100% 23 LIGHTING POLES _ EACH 6,500.00 2.00 13,000.00 2.00 13,000.00 100% 24 ELECTRICAL CIRCUITS LF 9.00 220.00 1,980.00 220.00 1,980.00 100% 25 TYPE A SIGNS, SHEET ALUMINUM - SF 26,00 _ 46.00 1,196.00 50.50 1,313.00 110% 26 TRAFFIC CONTROL LS 4,500.00 1.00 4,50000 1,00 4,50000 100% 27 MOBILIZATION LS 88,000.00 1.00 88,000.00 1.00 88,000.00 100% 28 LIMESTONE SEATING BASE CV 6,900.00 2.22 15,318.0D 2.22' 15,31800 100% 29 BOLLARDS EACH 800.00 5.00 4,000.00 5.00 4,000.00 100% 30 PERENNIAL PLANTS (FLAME GRASS, 1 GAL. CONT.) EACH 10.75 551.00 5.923.25 551.00 5,923.25 100% ITEM NO. ITEM UNIT UNIT PRICE CONTRACT AUTHORIZED PERCENT COMPLETE ESTIMATED - QUANTITY AMOUNT ESTIMATED QUANTITY AMOUNT 31 PERENNIAL PLANTS (K F. FEATHER REED GRASS, 1 GAL. CONT.) EACH 10.75 402.00 4,321.50 40200 4,321.50 100% 32 PERENNIAL PLANTS (WARRIOR SWITCH GRASS, 1 GAL. CONT.) EACH 10.75 175.00 1,881.25 175.00 1,881.25 100% 33 SPECIALTY LIGHTING FIXTURE_ EACH _ 1,800.00 8.00 14,400.00 8.00 14,400.00 100% 34 STEEL BENCH SEATING ASSEMBLY EACH 1,050.00 20I1 21000.00 20.00 21,000.00 100% 35 STEEL GATE, AS PER PLAN EACH 1250.00 410 5,000.00 8.00 10,000.00 200% 36 HAND RAILING, AS PER PLAN LF 90.00 37.2o 3,348.00 37.20 3,348.00 100% 37 STEEL POSTS FOR TYPE A SIGNS, AS PER PLAN LF _ 20.50 125.00 2,562.50 105.00 2,152.50 84% 38 STEEL RAILING, AS PER PLAN LF 90.00 1,97025 177,322.50 2.181 86 196,367.40 111% 39 WEED BARRIER FABRIC SF 1.00 2,001000 2,000.00 1,775.00 1,775.00 89% 40 COLORED, TOOLED PCC PAVEMENT SY 126.500 85,514.00 672.16 85,028.24 99% 41 MULCHING ACRE 700.00 M1 70.00 0.25 175.00 250% 42 SEEDING AND FERTILIZING (URBAN) ACRE 25,000.00 MO ' 2,500.00 0.25 6,250.00 250% 43 CONCRETE SLOPE PROTECTION SY 120.00 276.90 33,228.00 274.80 32,97600 99% 44 SODDING _ SQ 105.00 34.56 3,628.80 36.38 3,819.90 105% 45 SILT FENCE LF 2500 1.250.00 342.00 855.00 68% 46 REMOVAL OF SILT FENCE LF 0.50 111 250.00 420.00 210.00 84% 47 CLEAN-OUT OF SILT FENCE LF 0.50 500.00 250.00 - 0.00 0% 48 HARDWOOD MULCH CY- 105.00 18.52 1944.60 17.44 1,831.20 94% 49 FERTILIZER LB 10.00 197.03 1,970.30 197.00 1,970.00 100% 50 WATERING FOR PLANTS MGAL 72.00 63.70 4,566.40 ' -14.00 1.008.00 22% TOTAL ESTIMATED PROJECT CONSTRUCTION COSTS 1,098,246,53 1,113,914.67 101% CHANGE ORDERS 8001 MODIFICATIONS TO STEEL GATE, AS PER PLAN LS 1.00 270.00 270.00 270.00 270.00 100% 8002 MODIFICATIONS TO STEEL RAILING, AS PER PLAN LS 1008 1,72385 1,723.85 1,723.85 100% 8003 EXTRA CONCRETE FOR BRACKETS LS _ 1.00 D 1,732.50 1,732.50 1,732.50 100% 8004 STEEL, ANCHORS ANDMISC. MATERIALS LS 1.00 2,310.00 2,310.00 2,310.00 2,310.00 100% 8005 SCAFFOLDING RENTAL LS 1.00 1,650.00 1,650.00 1,650.00 1,650.00 100% 8005 LABOR AND OVERHEAD LS _ 1.00 •.1500 6,600.00 6,600.00 6,600.00 100% 8007 MOBILIZATION LS 1.00 1,65aoo 1,65000 1,650.00 1650.00 100% 8006 DRAIN BELOW PARK AVENUE BRIDGE LS 1.00 2,400,00 2,400.00 2,400.00 2,400.00 100% 8009 1" CLEAN BACKFILL MATERIAL TON 18.00 125.00 2,250.00 125.00 2,250.00 100% 8010 CHANGE IN STEEL HANDRAIL DETAIL LS 1.00 580.00 58000 580.00 580.00 100% 8011 P.C. CONCRETE STEPS - CY 2,981,42 18.98 56,587.30 18.98 56,507.30 100% 8012 COMPOST AC 36,000.00 0.15 5,400.00 0.15 5,400.00 100% 8013 SAWCUT AND REMOVAL OF FLOODWALL LS 1.00 4,250.00 4,250.00 4,250.00 4,250.00 100% 8014 COLD WEATHER PROTECTION SY 1.00 315.00 315.00 315.00 315.00 100% 8015 NEOPRENE SHIMS EA 57.00 43.00 2,451.00 43.00 2,451.00 100% TOTAL ESTIMATED PROJECT CONSTRUCTION COSTS 1,168,416.18 1,204,084.32 101% ITEM NO. ITEM UNIT UNIT PRICE CONTRACT AUTHORIZED PERCENT COMPLETE ESTIMATED QUANTITY AMOUNT ESTIMATED QUANTITY AMOUNT of Waterloo/_,/iW amie Knutson, Associate City Engineer -.).4-e-...."( Q < Vont' Vieth^ t L 5 Vieth Construction C rp ration /! TOTAL EARNED TO DATE LESS RETAINAGE SUBTOTAL LESS PREVIOUS PAYMENTS DUE THIS ESTIMATE $ 1,204,084.32 $ $ 1.204,084.32 1,143,880.10 $ 60,204.22 Dale (0/181/3 Date Cn/pdS/3 ' Date / S73i7.3 Date 101% Vouchers Prepared by Pauline Closson CITY OF WATERLOO 9002 PAYMENT VOUCHER A070813 June 26, 2013 Vendor No. Batch No. Keyed By: Vendor Boulder Contracting Department Engineering Department Address Grant/Project Code # City & State Ciuty & State Invoice Date Invoice No. Qty/Unit Amount Description G/L Distribution 6/14/13 Est# 5 Contract No. 848 Est No.4 16,508.72 SW Repair 413-07-7650-2164 11,955.75 Trail Repair 412-07-7355-2157 6/17 - 6/25/13 Special Instructions: Submitted $y Total $ 28,464.47 6/14/13 Approved By: Date An Equal Opportunity/Affirmative Action Employer F.V. 2013 SIDEWALK AND TRAIL REPAIR PROGRAM - ZONE 3 CONTRACT NO. 848 r/ J PAY ESTIMATE NO. 5 .- PERIOD. June 17, 2013 to June 25, 2013 UI V IOIUIN BIDITEM ITEM I - JwtvvMLn RCrMIrta DESCRIPTION UNIT CONTRACTO R UNIT PRICE ORIGINAL BID ORIGINAL BID PRICE PREVI9OS QUANTITY QUANTITY THIS PERIOD QUANTITY TO DATE TOTAL DUE THIS PERIOD ITEM TOTAL TO DATE 1 REMOVE & REPLACE PCC SIDEWALK, 4" SF $ 4.25 3892.5 $ 16,543.13 2,028.8 748.3 2,777,1 $3,180.28 $11,802.68 2 NEW PCC SIDEWALK, 4" SF $ 3,50 262,1 $ 917.35 186.5 0.0 186.5 '$0.00 $652.75 3 REMOVE & REPLACE PCC SIDEWALK 6" SF $ 4.70 4,104.6 $ 19,29162 3305.0 525.9 3830.9 32471.73 $18 005.23 4 NEW FCC SIDEWALK, 6" SF $ 3.80 974.2 $ 3,701.96 489.1 201.3 690.4. $764.94 $2,623.52 5 REMOVE PCC SIDEWALK, 6" SF $ 0.75 710.9 $ 533.18 815.0 235.2 1,050.2 $176,40 $787.65 6 REMOVE & REPLACE PCC SIDEWALK, 8" SF $ 6.25 73.2 $ 457.50 0.0 0,0 0.0 $0.00 $0,00 7 DETECTABLE WARNING SURFACE SF $ 25.00 914.0 $ 22,850.00 528.0 130.0 658.0 $3,250.00 $16 450,00 8 REMOVE & REPLACE 24" PCC CURB & GUTTER, 6" LF $ 25,00 163.9 $ 4,097.50 9.2 8.0 17.2 $200.00 $430.00 9 REMOVE & REPLACE 24" FCC CURB & GUTTER. 7" LF $ 26,00 52,0 $ 1,35200 51.5 0.0 51.5 $0.00 $1,339.00 10 REMOVE & REPLACE 24" PCC CURB & GUTTER, 7.5" LF $ 26.50 70,0 $ 1,855.00 24,7 0,0 24.7 $0.00 $654.55 11 REMOVE & REPLACE 24" FCC CURB & GUTTER, 8.5" LF $ 27.50 252,7 $ 6 949,25 93.2 54.6 147.8 $1,501.50 $4,064.50 12 REMOVE & REPLACE 24" POD CURB & GUTTER, 10" LF $ 30.00 344.1 $ 10,323,00 50.2 6,7 56.9 $201.00 $1 707,00 13 REMOVE & REPLACE 24" PCC CURB & GUTTER 12" LF $ 32.00 29,0 $ 928,00 0.0 0.0 0.0 5'$0.00 $0.00 14 SIDEWALK PATCH EACH $ 175.00 3.0 $ 525.00 0.0 0.0 0.0 - $0.00 $0.00 15 ASPHALT PATCH SF $ 16.50 19.0 $ 294.50 22.3 0.0 22.3 $0.00 $345.65 16 MANHOLE ADJUSTMENT EACH $ 500.00 1.0 5 500.00 0.0 0,0 0.0 $0.00 $0.00 17 REMOVE LIGHT POLE BASE EACH $ 500.00 1.0 $ 500.00 0.0 0.0 0.0 - $0.00 $0.00 18 3/4" ROADSTONE TON $ 30,00 20.0 $ 600,00 15.0 0,0 15.0 $0.00 $45000 19 TRAFFIC CONTROL LS $ 4150.00 1.0 $ 4,150.00 05 0.2 0.7 $830.00 $2,905.00 20 TRAFFIC CONTROL, ANSBOROUGH AVE & US HW' 218 LS $ 1,550,00 16 $ 1,550.00 0.0 0.0 0.0 $0.00 $0.00 1001 WATER VALVE ADJUSTMENT EACH $ 150.00 - - 1,0 0.0 1.0 $0.00 $150.00 1002 CURB SAWING LF $ 22.50 - - 288.0 98.3 386.3 32,211,75 $8,691.75 1003 RETAINING WALL- HARTMAN AVE & KNOLL AVE LS S 2,000.00 - - 1.0 0.0 1.0 $0.00 $2,000.00 2001 EXCAVATION CLASS 10 CY $ 37.00 - - 189.0 70,0 259.0 $2 590.00 $9 583.00 3001 RETAINING WALL- UPTON AVE & DUNDEE AVE LS $ 3700.00 - - 1,0 0.0 1.0 $0.00 33700.00 $ 97,918.98 BIDJ ITEM U,.11-,,.,.,i,...r STEM DESCRIPTION UNIT CONTRACTO R UNIT PRICE ORIGINAL BID ORIGINAL BID PRICE PREVIOUS QUANTITY QUANTITY THIS PERIOD QUANTITY TO DATE TOTAL DUE THIS PERIOD ITEM TOTAL TO DATE 1 REMOVE & REPLACE PCC RECREATION TRAIL, 5" SF $ 4,50 3,056.8 $ 13,755.60 1,439.2 0.0 1,439.2 $0.00 $6 476.40 2 REMOVE & REPLACE HMA RECREATION TRAIL, 4" SF $ 5.00 2,775.5 $ 13,877,50 1,360,5 60.0 1,420.5 - $300.00. $7,102.50 3 NEW FCC SIDEWALK, 4" SF $ 3.50 82.0 $ 287.00 00 0.0 0.0 $0.00 $000 4 REMOVE 8 REPLACE PCC SIDEWALK 4" SF $ 12.00 16.0 $ 192.00 0,0 0.0 0.0 - 30.00 30.00 5 REMOVE & REPLACE FCC SIDEWALK 6" SF $ 4.70 412.4 $ 1,938.28 0.0 0.0 0.0 $0.00 $0.00 6 REMOVE & REPLACE FCC STREET, 6" SF $ 4.85 1 040.0 $ 5,044.00 1,292.0 0.0 1,292.0 - $0.00 $6.266.20 7 DETECTABLE WARNING SURFACE SF $ 25,00 76.0 $ 1,900.00 0,0 0.0 0.0 $0.00 $0.00 8 REMOVE & REPLACE 24" PCC CURB 8 GUTTER, 8,5 LF $ 27.50 53.0 S 1,457.50 0,0 0.0 0.0 $0.00 $0.00 9 SUBGRADE REPAIR EACH $ 500.00 7.0 $ 3,500.00 4.0 0.0 4.0 30.00 $2 000.00 10 TRAFFIC CONTROL LS $ 2100.00 1,0 $ 2,100.00 0.4 0,1 0.5 -$210.00 $1 050.00 1004 SLOPE PROTECTION- TROLLEY CAR TRAIL LS $ 750.00 - $ - 0.0 0.0 0.0 $0.00 $0.00 1005 RETAINING WALL JOINT REPAIR- TROLLEY CAR TRAIL EACH $ 250.00 - $ - 0,0 0.0 "'0.0 - $0.00 $0.00 1006 TRAIL SUBBASE STABILIZATION - TROLLEY CAR TRAIL UNIT $ 2.50 - $ - 00 0.0 0.0 30,00 $0.00 1007 ADDITIONAL SUBGRADE REPAIR EACH $ 250.00 - $ - 4.0 0.0 4.0 $0100 $1,000.00 2001 REMOVE 2"HMA & REPLACE 5" PCC RECREATION TRAIL SF $ 5.75 - $ - 0.0 2,1000 2,100.0 $12,075,00 $12,075.00 $ 44,051.88 .. ,..,...,. BOULDER COp, RACTII 1111 CI OF WA RLOO PAY EST#5 #848 Pay Estimates /J G/ 3 DATE col DATE Sidewalk Repairs TOTAL TO DATE $86,342.28 LESS 5% RETAINAGE $4,317.11 SUBTOTAL $82,025.16 LESS AMOUNT PREVIOUSLY PAID $65,516.45 AMOUNT DUE THIS ESTIMATE $16,508.72 epairs TOTAL TO DATE $35 970.10 LESS 5% RETAINAGE $1 798.51 SUBTOTAL $34,171.60 LESS AMOUNT PREVIOUSLY PAID $22,215.85 AMOUNT DUE THIS ESTIMATE $11,955.75 loft 6/2512013 Prepared by: Pauline C CITY OF WATERLOO PAYMENT VOUCHER June 26, 2013 Vendor # Vendor Aspro Engineering Department Address City & State Invoice Date Invoice # Qty/Unit Grant/Project Code # Batch No. Keyed By: 9002 A070813 Amount Description G/L Distribution 06/27/13 4 $353,644.26 Contract No. 833 Est No 4 205-07-7500-2165 2013 Asphalt Overlay Program Special Instructions: Su miffed By Total $353,644.26 6/16/13 Date Approved By: I F.Y. 2013 ASPHALT OVERLAY PROGRAM ESTIMA,EE4 IhCON[AACF 0033 RI0 4TI3 11TH I1, DONALD FLAMMANG FOULK HOWREY %AMILLE RONGSW00D MAGNOLIA PAUL PA_RUF ITEM DES4LY4L. JJ ROLE '3B flL.. 1J4I Rea • AL _'1 4\300. a- 1 REMOVE C AND REPLACE W/ EA-0INLET EACH 0.0 OA 0.0 0.0 0.0 00 00 0.0 5.0 OA OD 2 REMOVE AND REPLACE 0-I-C EACH 0.0 0.0 0.0 0.o I o.0 (USE EXISTING CASTING) 3 REMOVE AND REPLACE wpm/LE BOXOUTSI-C EACH 0.0 LI 0.0 0.0 2a 0.0 0.0 0.0 0.0 0.0 0.0 < REMOVE AND REPLACE INTAKE DOXOUT/E-2-C MACE 0.0 L0 0.0 20 0.0 0.0 0.0 0.0 0.0 0.0 0.0 s FURNISH E-I-C INLET CASTING EACH 0.0 1.0 6 FURNISH ELC INLET CASTING RACE 0.0 0.0 0.0 0.0 0.0 0.0 0.0 D.0 0.0 0o 0.0 ] REMOVE AND REPLACE M13 BOXOUT EACH 0.0 0.0 0.0 0.0 3.0 0.0 Bo 0.0 1.0 oA 0.0 S STORM SEWER, IP TRUSS LF 0.0 0.0 0.0 0.0 La 0.0 0.0 0.0I 20.0 9 REMOVE SIDEWALK SF I1.36]s 7073 0.0 I 1520 10 SIDEWALK, 4' FCC SF 067,8 056.6 0.0 0.0 0.0 0.0 0.0 0.0 00 0.0 0.0 Il SIDEWALK CURB SECTION LF 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1 0.0 1$ SIDEWALK, 0' FCC $F 622.6 164.6 0.0 176.1 0A 1 0.0 13 PEDESTRIAN RAMP DETECTABLE WARNING SURFACE SF 136.0 320 0.0 16.0 0.0 0.0 0.0 0.0 0.0 OA OD 14 GRADING SY 0.0 OA 0.0 0.0 0.0 0.0 0A I OA 0.0 D.o 00 15 REMOVE AND REPLACE SNI OR DIW, 6' FCC SF 0.0 2003 16 REMOVE AND REPLACE 24' C &0/6' PCC LE o.0 0.0 0.o a.0 0.0 0.0 0.0 0.0I 0.0 0.0 0.0 n REMOVE AND REPLACE 24' C&O/7' FCC LF 20.4 1940 0.0 0.0 0.0 0.0 0.0 00 0.0 0.0 16 PULL DEPTH PATCH, REM/REP 6' PCC SY 24.0 2.0 0.0 73 16.4 0A 0.0 0.0 20.0 00 0.0 19 3/4' ROADSTONE TON 0.0 00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 00 0,0 20 RECYCLED ASPHALT TON 0.0 Z.0 43.6 0.0 0.0 OA 00 0.0 0.0 00 0.0 21 MILL WEDGE EACH 12.0 ].0 1.0 60 2.0 0,0 1.0 $.0 "6..0 0.0 1.0 22 PAVEMENT SCARIFICATION $Y 00 5,0324 4.5903 23 CRACK AND SEAT SY 23.000.0 594].] 53933 9900.0 2,400.0 1377.0 531.0 552.0 6,000.0 900.0 351.0 24 I SURFACE PATCH TON 73.1 ].d 0.0 IA 0.0 0.0 I 0.0 25 , HMA (1.000.000 ESAL) SURFACE. I2' MIX , NO FRICTION PROD, 60% CR. TON 0.0 00 0.0 0.0 1 Z&.7 0.0 0,0 0A 0.0 0.0 I 0.0 26 IDA(L000,000ESAL)ATERI.¢DIATE 3/4' MIX, 60'/. CR TON 0.0 0.0 0.0 0.0 1325.0 0.0 0.0 0.0 00 00 0.0 2] ELMA(3,000.000 PSI/ ) SURFACE. I6' MDI. NO FRICTI0N 0000., 759. CR TON 0.0 0363 506.8 1.106.6 0.0 0A 0.0 0.0 - 0.0 0.0 00 20 I HMA (3.000.000 ESAL) INTERMEDIAATE. 3/4' MIX. ]5%CR TON 0.0 1.0655 9103 1319.0 29 iPAVD.OEIT SAMPLES AND TESTING LS 0.0 0.0 0.1 0.1 10.05 0.0 0A OA 00 0.0 00 30 i1NLET UMAR EACH 0.0 $.0 0.0 I7.0 0.0 0.0 0.0 00 00 0.0 0.0 31 I UNIVERSAL Ns ADI. REIG OR EQUAL EACH 0.0 12.0 I 3.0 3.0 0.0 0.0 I 0,0 32 LT1ARED CONCRETE ADJUSTMENT EACH 0.0 00 0.0 0.0 0.0 0.0 0.0 OA OA 0.0 0.0 33 CASTING ADJUSTMENT. STCRMISAN.NIATERMH BACH 0.0 0.0 0.0 0.0 0.0 00 00 0.0 0.0 0.0 0.0 34 FURNISH AND INSTALL MANHOLE CASTING EACH 0.0 00 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 35 PAVEMENT SYMBOLS EACH 0.0 2.0 0.0 10.0 36 PAINTED PAVEMENT MARKINGS STA 0.0 558 120 483 D.0 OA 0.0 OA 0.0 0.0 0.0 37 TRAFFIC CONTROL LS 0.00 0.10 010 0.10 0.05 0.00 0.00 0.00 0.02 OW 0.00 35 RAII,ROAD INSURANCE LS 0.0 I.0 00 0.0 0.0 0.0 I 0.0 0.0 0.0 a0 0.0 I001 REMOVEREEPLACE FLC MLET USE EXISTING EACH 0.0 0.0 0.0 0.0 2.0 0.0 I 0.0 0.0 00 O0 00 1002 REMOVE C TOP AND REPLACE ThROATAND TOP EACH 0.0 1.0 0.0 0.0 0.0 0.0 OD 0.0 0.0 0.0 0.0 2001 DEDUCT FOR FILM THBCKI4ESS ONE. DONALD STREET EACH 0.0 0.0 LO 0.0 0.0 0.0 0.0 0.0 00 0A 0.0 Asper City of Waterloo Prepared by: Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A070813 June 26, 2013 Batch No. Keyed By: Vendor Aspro Engineering Department Address Grant/Project Code # City & State _.«********************************* Invoice Date Invoice No. Qty/Unit Amount Description G/L Distribution 06/26/13 Est # 3 Contract 832 Est No.3 $81,166.37 F.Y. Street Reconstruction Program 205-07-7500-2165 0.00 Storm Water Fee Funds 520-14-5300-2162 35,211.75 Sewer Funds 520-14-5200-2163 - Storm Sewer Bond Funds 409-07-5300-2162 6/11 - 6/24/13 Total $116,378.12 Special Instructions: r� ✓`!a rw 6/26/13 Submitted By Date Approved By: b., RECONSTRUCTION PROGRAM- CONTRACT NO. 832 -- - - 40. 3 - PAY PERIOD: JUNE 11 - JUNE 24, 2013 CAMPBELL FAIRVIEW DESCRIPTION UNIT ASPRO ALABAR CHARLES ELEVENTH, W. FOREST HAWTHORNE HILLSIDE LAFAYETTE MAYNARD PARK LANE ROSEBUD UNIV. AVE. FR ALLEY ALLEY TOTAL UNIT $ QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY TOTAL DIVISION I BASE BID - SECTION I QTY QTY QTY QTY $ 1 2 3 CONSTRUCT,MAINTAIN, REMOVE TEMPORARY ACCESS AND RE SY SY $59.40 0.0 0.0 0.0 0.0 0.0 �Y 0.0 0.0 0.0 0.0� pia 0.0 0.0 0.0 00 0,0 0.0 0.0 0.0 20,0 0.0 0.0 0.0 0,0 0.0 20.0 OD $1188.00 MISC HMA, 3', 1M 1/2",60%CR - REMOVE AND REPLACE MISC. 7.5" HMA SY $101.25 0.0 0,0 0.0 0.0 0.0 0.0 118.1 0.0 0,0 0.0 0.0 $0.00 4 5 REMOVE AND REPLACE MISC. 6" PCC C-4 SY $80.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 118.1 0.0 $11 957,63 REMOVE AND REPLACE MISC. 4" HMA OVER 6" PCC, M-4 SY m SY SY TON $130.85 $135.75 $135.75 $42.25 $165.00 0,0 0.0 0,0 0.0 0,0 0.0 0.0 0,0 0.0 0,0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 00 0.0 0,0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 01) 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0,0 0.0 0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6 REMOVE AND REPLACE MISC. 4.5" HMA OVER 6" PCC, C-4 7 REMOVE AND REPLACE MISC, 4.5" HMA OVER 7" PCC, M-4 8 REMOVE/REPLACE MISC. SEALCOAT WI 2" HMA 9 10 71 ACC DRIVEWAY APPROACH DRIVEWAY APPROACH AND 3/W, 6" PCC, C-4 DRIVEWAY APPROACH AND S/W, 5" PCC, C-4 ® ® SY SY $44.00 $43.25 $42.00 $45.40 0.0 0,0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 12 SIDEWALK, 4" PCC, C-4 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0,0 0,0 0.0 0.0 0.0 0.0 0.0 0,0 $0.00 13 PEDESTRIAN RAMP, PCC SIDEWALK, 6" PCC, C-4 14 PEDESTRIAN RAMP DETECTABLE WARNING SURFACE ® m SY SY $34.00 $275.00 $4.25 $4.25 0.0 0,0 0.0 0,0 0.0 0.0 0,0 0.0 0.0 0.0 1366.9 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 _ 0,0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 $0.00 $0.00 $0.00 15 MISCELLANEOUS CONCRETE 16 CONCRETE PAVEMENT REMOVAL 1254.1 0.0 0,0 0.0 0.0 0.0 2474.1 0,0 3327.9 0.0 0.0 0.0 0.0 0,0 8,423.0 0.0 $35,797.75 77 ASPHALT PAVEMENT REMOVAL 78 SIDEWALK AND DRIVEWAY REMOVAL SY SY $4.25 $6.00 0.0 0.0 0.0 0.0 202.6 0.0 0.0 0.0 0.0 0.0 0.0 0.0 218.0 0.0 0,0 0.0 0.0 0.0 214.8 0,0 332.8 0.0 0,0 0.0 0.0 0.0 968.2 0.0 $0.00 $4,114.85 19 SIDEWALK REMOVAL 20 _ 21 22 SAW CUT LF $4.25 0.0 0,0 0,0 0.0 0.0 0.0 0.0 0.0 87.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0,0 0.0 126.0 0.0 0.0 0,0 0,0 0.0 0,0 0.0 0.0 0.0 0,0 0.0 27.0 0.0 0.0 0.0 231.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 471.0 0.0 0.0 0.0 $0.00 $2,001.75 $0.00 $0.00 GEOGRID m ® TON $4.50 $4.50 $22.00 WOVEN GEOTEXTILE 23 MODIFIED SUBBASE 24 RECYLED ASPHALT PAVING TON $48.00 0.0 0.0 0,0 0.0 0.0 0,0 0.0 0,0 0,0 0.0 0.0 0.0 0,0 0.0 $0.00 25 ROADSTONE, 3/4" TON $48.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 $0.00 26 27 28 29 3D DRAIN TILE, 6" m LF LF $9.90 $8.45 $19.40 0,0 0.0 0,0 0,0 0.0 0,0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 D.0 0.0 0,0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0,0 0,0 0.0 0,0 0.0 1066,0 0.0 0.0 0.0 0.0 0.0 0.0 D.0 0,0 $0.00 $0.00 DRAIN TILE, 4" 1,066.0 0.0 $9,007.70 DRAIN TILE STUB, 4" DRAIN TILE TAP AND COLLAR RF $200.00 0,0 0.0 0.0 0.0 0.0 0,0 0.0 0,0 0.0 0.0 0.0 0.0 0,0 0.0 $0.00 $0.00 -19C, INLET OUTLET DETAIL (RODENT GUARD) EACH $105.00 0.0 0.0 0.0 0.0 0.0 0.D 4.0 0.0 0.0 0.0 2.0 0,0 0.0 6.0 31 CONVERT WATER VALVE MANHOLE TO ROADBOX EACH $510.00 0,0 0.0 0,0 0.0 0.0 0.0 0,0 0,0 0,0 0.0 0.0 0.0 0.0 0.0 $630.00 32 33 WATER SERVICE CORPORATION, 3/4" EACH $49.00 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $0.00 WATER SERVICE CURB STOP, 3/4" EACH $150.00 0,0 0,0 0.0 0.0 0.0 0,0 2.0 0.0 0,0 0.0 0.0 0.0 0.0 2.0 $49.00 34 35 WATER SERVICE PAVE BOX, 3/4" EACH $150.00 0.0 0.0 0.0 0.0 0.0 0.0 2.0 0,0 0.0 0.0 0.0 0.0 0,0 2.0 $300.00 COPPER WATER SERVICE, 3/4" LF $21.95 0.0 0,0 0,0 0,0 0,0 0.0 30.0 0.0 0.0 0,0 0.0 0.0 0.0 30.0 $300.00 36 WATER SERVICE CORPORATION, 1" EACH $52.00 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $658.50 37 38 WATER SERVICE CURB STOP, 1" EACH $200.00 0.0 D.0 0,0 0,0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 $0.00 WATER SERVICE PAVE BOX, 1" EACH $200.00 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0,0 0.0 0.0 0.0 0.0 $0.0D 39 COPPER WATER SERVICE, 1" ' LF $23.50 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0,0 0,0 $0.00 40 WATER SERVICE KILL EACH $375.00 0.0 0,0 0,0 0.0 0.0 0.0 3.0 0.0 0.0 0,0 0,0 0.0 0.0 3.0 $0.00 41 WATER SERVICE TAP, 3/4"OR 1" EACH $110.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $1,125.00 42 LOWER WATER SERVICE, 3/4" OR 1" EACH $750.00 0.0 0,0 0.0 0.0 0,0 0,0 0,0 0.0 0,0 0.0 0.0 0,0 0,0 0.0 $0.00 43 44 45 UNDERGROUND INVESTIGATION -WATER ' $325.00 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $0.00 TOPSOIL, 4" $16.75 0.0 0.0 D.0 0,0 0,0 0,0 0,0 0.0 0.0 ' 0.0 0.0 0.0 0,0 0.0 $325.00 $0.00 SY $3.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 46 SY $10.40 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00' $0.00 47 48 CONSTRUCTION SURVEY LS $58,000.00 0.0000 0.0000 0.0130 0.0000 0.0000 0.0000 0.0245 0.0000 0.0000 0.0250 0.0320 0.0000 0.0180 0.1125 TRAFFIC CONTROL LS ® LS LS $55,000.00 $3,000.00 $3,000,00 $1,500.00 0.0000 0.0 0.00 0.0 0.0000 0.0 0.3000 0.4 0.0000 0.0 0.0000 0,0 0.0000 0,0 0.0500 0.0 0.0000 0.0 0.0000 0.0 0,0500 0.0 0,0450 0.0 0.0000 0.0 0,0000 0.0 0.4450 0.4 $6,525.00 $24,475.00 $1,200.00 49 DETOUR ROUTE- W. 11th ST. 50 DETOUR ROUTE - LAFAYETTE ST, 0,00 0.0 0.00 0.0 0.00 0,0 0.0 0.0 0.00 0.0 0.0 0.0 0.00 0,0 0.0 0.0 0.15 0.0 0.0 0.0 0,00 0.0 0.0 0.0 0.00 0.0 (Co 0.0 0,00 0.0 0,0 0.0 0.00 0.0 0.0 0.0 0,00 0.0 0.0 0.0 0.00 0.0 0.15 0.0 $450.00 $0.00 51 DETOUR ROUTE - PARK LANE 52 PAINTED PAVEMENT MARKING, WATER BASED PAVEMENT MARKING, SYMBOL OR LEGEND STA EACH $50.00 $260.00 0.0 _ 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,00 0.0 $0.00 53 53A CLEARING AND GRUBBING UNITS $50.00 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0,0 0.0 0.0 0.0 $0.00 536 ROLLED EROSION CONTROL PRODUCT TOTAL S.Y. $4.00 0,0 0.0 0.0 0.0 O. 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 BASE BID - DIVISION I SECTION I $0.00 $700,105.18 F.Y. 2013 PAY ESTIMATE STREET RECONSTRUCTION PROGRAM - CONTRACT NO. 832 ��-- ASPRO UNIT $ ALABAR QTY CHARLES On ELEVENTH, W. QTY --�-- FOREST QTY HAWTHORNE QTY HILLSIDE QTY LAFAYETTE QTY MAYNARD QTY PARK LANE QTY - ROSEBUD QTY NO.3- PAY PERIOD: JUNE 11 - JUNE 24, 2013 UNIV. AVE. FR QTY CAMPBELL ALLEY QTY FAIRVIEW ALLEY QTY TOTAL QTY TOTAL - $ DIVISION I BASE BID - SECTION II 54 STORM SEWER, 2O00D, 30" LF $67.05 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 55 STORM SEWER, 2000D, 24" LF LE LF $54.55 $49.70 $40.70 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 320,5 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 320.5 8.5 $0.00 $0.00 $13 044.35 $311.53 56 STORM SEWER, 2000D, 21" 57 STORM SEWER, 2000D, 18" 58 STORM SEWER, 2000D, 15" LF $36.65 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 8.5 0.0 0.0 59 STORM SEWER, 20000, 12" LF LF $35.15 $66.75 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 34.5 0.0 0.0 0.0 0.0 0,0 0.0 0.0 6.0 0,0 0.0 0.0 0.0 0.0 40.5 0.0 $1 423.58 $0.00 60 STORM SEWER, 200OD, 36" X 23" ARCH 61 STORM SEWER, TRUSS, B" LF EACH EACH $36.05 $3,595.00 $6,500.00 0.0 0.0 D.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 00 0.0 0.0 0.0 1.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 ' 1.0 $0.00 $3,595.00 $6 500.00 62 STORM MANHOLE, TYPE A, 48" 63 STORM MANHOLE, TYPE A, 72" 64 SW-402 RECTANGULAR STORM MANHOLE EACH $4,500.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 65 SW-402 RECTANGULAR STORM MANHOLE, MODIFIED EACH $4,500.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 . $0.00 66 SW-507 SINGLE OPEN-THROAT CURB INTAKE, SMALL BOX EACH $3,575.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0,0 0.0 0.0 0,0 0.0 $0.00 67 SW-509 DOUBLE OPEN-THROAT CURB INTAKE, SMALL BOX EACH EACH $4,500.00 $1,900.00 0.0 0 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 68 SW-512 CIRCULAR AREA INTAKE CASE 1, WITH SW-604 TYPE 9 $0.00 69 RCB, PRECAST, 7' X 3' m ® LS $439.00 $492.00 $5,000.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 00 0.0 0.0 0.0 0,0 0.0 0.0 0,0 0.0 0.0 $0.00 $0.00 $0.00 70 RCB, PRECAST, 7' X 4' 71 WING WALL CUT OUT FOR 7'X4' RCB 72 STORM MANHOLE ACCESS INTO RCB EACH EACH m ® EACH $1,675.00 $525.00 $9.00 $20.00 $2,200.00 $3,095,00 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 0.0 _ 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 0.0 $0.00 $1,050.00 $0.00 73 REMOVE EXISTING STRUCTURE 74 REMOVE STORM SEWER PIPE LESS THAN 36" 75 REMOVE STORM SEWER PIPE, 42" 76 TYPE E-1-C INLET 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 4.0 0.0 $8,800.00 $0.00 77 TYPE E-2-C INLET 78 TYPE E-1-C INLET, USE EXISTING CASTING EACH $1,800.00 0.0 0,0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $000 79 TYPE E-2-C INLET, USE EXISTING CASTING EACH $2,895.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,D 0.0 0.0 0.0 $0.00 80 REM/REPL INLET BOXOUT, E-1-C EACH $1,006.00 00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 $0.00 81 REM/REPL INLET BOXOUT & TOP, MODIFIED E-i-C EACH $2,950.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 82 REM/REPL INSERT AND TOP, RA-3 EACH $2,450.00 0,0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 83 REM/REPL INSERT AND TOP, K-1 EACH $2,875.00 0.0 D.0 0.0 D.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 84 REM/REPL INSERT AND TOP, K-2 EACH $3,225.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 85 REM/REPL INSERT AND TOP, K-3 EACH $3,600.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 66 TAP AND COLLAR STRUCTURE OR PIPE EACH $1,275.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 87 INSULATE EXISTING COPPER WATER SERVICE' $200.00 00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0,00 88 SLOPE PROTECTION, PCC, 6" $59.00 0.0 0.0 0.0 0.0 D.O 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 89 STORM WATER PROTECTION FOR STRUCTURES EACH $332.88 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 0.0 0.0 2.0 $665.76 TOTAL BASE BID - DIVISION I SECTION II $35,390.21 CAMPBELL FAIRVIEW BID ITEM DESCRIPTION UNIT ASPRO UNIT $ ALABAR QTY CHARLES QTY ELEVENTH, W. QTY FOREST QTY HAWTHORNE QTY HILLSIDE .GUY LAFAYETTE QTY MAYNARD QTY PARK LANE QTY ROSEBUD OTT UNIV. AVE. FR QTY ALLEY • QTY ALLEY QTY TOTAL QTY TOTAL $ DIVISION I BASE BID -SECTION III - 90 $165.00 0.0 0.0 0.0 0.0 0.0 ' 0.0 - 0.0 D.O 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 97 RECONSTRUCT SANITARY SEWER, 30" LF $150.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 92 RECONSTRUCT SANITARY SEWER, 15" LF $78.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 93 RECONSTRUCT SANITARY SEWER, 12" LF $69.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 94 RECONSTRUCT SANITARY SEWER, 10" m ® LF $65.00 $55.00 $65.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 401.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 305.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 39.0 380.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 39.0 1086.0 0.0 $2,535.00 95 RECONSTRUCT SANITARY SEWER, 8" $59,730.00 $0.00 96 REMOVE AND REPLACE SANITARY SEWER, 8" 97 SANITARY SEWER SERVICE, 6" m ® EACH $44.50 $4,350.00 $4,550.00 0.0 0,0 0.0 0.0 170.0 0.0 0.0 0.0 177.0 0.0 0.0 65.0 D.0 0.0 0.0 412.0 98 STANDARD SANITARY MANHOLE, 48" 0,0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 O.D 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 0.0 $18,334.00 $8,700.00 $0.00 98A STANDARD SANITARY DROP MANHOLE, 48" 99 STANDARD SANITARY DROP MANHOLE, 60" EACH $6,300.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 D.O 0.0 0.0 0.0 0.0 0.0 $0.00 99A STANDARD SANITARY MANHOLE, 60" EACH $5,825.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 100 REMOVE EXISTING STRUCTURE, SANITARY MANHOLE EACH $650.00 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0,0 1.0 0.0 0.0 0.0 0.0 2.0 $0.00 $1,300.00 101 TRACE SANITARY SEWER SERVICE EACH $400.00 0.0 0.D 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 702 DYE TEST INVESTIGATION EACH $175.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 1.0 $175.00 703 UNDERGROUND INVESTIGATION-SANITARY EACH $410.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 $0.00 TOTAL BASE BID - DIVISION I SECTION III $90,774.00 Page - 2 F.Y. 2013 STREET RECONSTRUCTION PROGRAM - CONTRACT NO. 832 PAY ESTIMATE NO. 3- PAY PERIOD: JUNE 11 -JUNE 24, 2013 -- CAMPBELL FAIRVIEW _ UNIT ASPRO ALABAR CHARLES ELEVENTH, W. FOREST HAWTHORNE HILLSIDE LAFAYETTE MAYNARD PARK LANE ROSEBUD UNIV. AVE. FR ALLEY ALLEY TOTAL DIVISION I BASE BID -SECTION IV - STORM SEWER IN ALLEYS UNIT $ QTY QTY QTY QTY QTY QTY QTY QTY QTY OP( QTY QTY QTY QTY 104 SAWING LF $4.25 0.0 0.0 0,0 0.0 0.0 0,0 0.0 0.0 0,0 0.0 0.0 0,0 0.0 0.0 $0.00 105 SIDEWALK AND DRIVEWAY REMOVAL SY $6.00 0.0 0.0 0.0 0.0 0.0 - 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 $0.00 106 REMOVE AND REPLACE MISC. 3" HMA OVER 6" PCC, MA SY $125.00 0.0 0.0 0.0 0.0 0.0 0,0 0,0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 $0.00 107 ALLEY OR DRIVEWAY APPROACH AND 6" PCC, C-4 SY $90.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 108 STORM MANHOLE TYPE A. 48" EACH EACH $3,595.00 $2,500.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 CEO 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 1,0 0.0 1.0 _$0.00 $0.00 $2 500.00 109 SW -511 RECTANGULAR AREA INTAKE 110 STORM SEWER 2000D, 12" LF $35.95 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 128.0 128.0 $4,601.60 111 EXCAVATION/GRADING SY $8.00 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 $0.00 112 RECYLED ASPHALT PAVING TON $48.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 $000 113 TRAFFIC CONTROL LS $1,500.00 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0,0 0.0 0.0 $0.00 TOTAL BASE BID - DIVISION I SECTION IV $7,101.60 TOTAL BASE BID $233,370.99 CAMPBELL FAIRVIEW BID ITEM DESCRIPTION UNIT ASPRO ALABAR CHARLES ELEVENTH, W. FOREST HAWTHORNE HILLSIDE LAFAYETTE MAYNARD ALLEY ALLEY TOTAL TOTAL ALTERNATE A UNIT $ QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY 1$ 1A 2", HMA 1M S 1/2", 60% CR SY 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 $0.00 $1a70 rr rr 2A 21/2", HMA 1M 13/4", 60% CR SY SY 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 $0.00 $0.00 $11.50 $13.55 r r 0.0 r r 0.0 3A 3", HMA 1M B 3/4", 60% CR 4A 2", HMA 3M S 1/2", 75% CR SY $10.75 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 5A 4", HMA 3M 13/4", 75% CR SY $18.95 0,0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 6A 5 1/2", HMA 3M 13/4", 75% CR SY $25.85 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0 0 00 0.0 0.0 $0.00 7A 3",HMA3MB3/4",75%CR SY $13.60 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 $0.00 8A CURB AND GUTTER, PCC, C-4, 24" WIDE, 7 1/2" THICK LF $12.75 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 $0.00 9A CURB AND GUTTER, PCC, C-4, 24" WIDE, 9" THICK LF $14.25 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 1DA CURB AND GUTTER, PCC, C-4, 24" WIDE, 10.5" THICK LF $15.50 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 11A COLD WEATHER CONCRETE PROTECTION SY $3.60 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 12A LINSEED OIL TREATMENT SY $4.00 0.0 0.0 0,0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 13A PAVEMENT SAMPLES AND TESTING LS $3,500.00 0,0 0.0 0.0 0.0 0.0 0.0 0,0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 14A EXCAVATION CY $10.50 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 515.6 0,0 0,0 515.6 $5,413.80 TOTAL ALTERNATE A $5,413.60 DIVISION II- WATER MAIN ASPRO OTT QTY TOTAL ITEM DESCRIPTION UNIT UNIT$ THIS EST PREVIOUS QTY TO DATE TOTAL COST 1 AWWA Standard C909 PVC, 6 inch dia L.F. $42.50 0.0 0.0 0.0 $0.00 2 Ductile iron water main, 6 -inch dia., Class 52 L.F. $52.50 164.0 246.0 410,0 $21,525.00 3 Ductile iron water main removal L.F. $11.00 0.0 0.0 0.0 $0.00 4 Tapping sleeve, valve and box, 6 on 6 inch dia, EACH $3,695.00 1.0 0,0 1,0 $3,695.00 5 Tapping sleeve, valve and box, 12 on 6 inch dia. EACH $3,895.00 0.0 1.0 1.0 $3,895.00 6 Gate valve and box, 6 -inch dia, EACH $1,555.00 0.0 0,0 0.0 $0.00 7 Gate valve and box, 4 -inch dia. EACH $1,370.00 0.0 0.0 0.0 $0.00 8 Cross, 6 inch x 6 inch dia. EACH $500.00 0,0 0,0 0.0 $0.00 9 Tee, 6 -inch X 6 -inch dia. EACH $360.00 0.0 0.0 0.0 $0.00 10 Bend, 6 -inch dia., any degree EACH $230.00 3.0 4.0 7.0 $1,610.00 12 6 -inch dia, Rleeve,educe . EACH $250.00 7 0 0.0 1.0 $250.00$ - - 12 Reducer, 8 inch x 4 inch dia , EACH, $300.00 0.0 0.0 0.0 $0.00 - 13 Megalugs, 6 -inch dia. EACH $130.00 '11.0 0.0 11,0 $1,430.00 14 Cap or Plug, 6 -inch dia, EACH $180.00 0.0 0.0 0.0 $0.00 15 Install and remove plug with 2 inch corp. for flushing EACH $575.00 0.0 0,0 0,0 $0.00 16 Concrete blocking EACH EACH $355.00 $700.00 4.0 0.0 0.0 0,0 4.0 0.0 $1,420.00 $0.00 17 Hydrant removal 18 Hydrant assembly EACH $4,795.00 0,0 10 1.0 $4,795.00 19 Temporary PVC water main L.F. $20.65 0.0 0.0 0.0 $0.00 20 Removal of temporary PVC surface water main EACH $1,545.00 0,0 0.0 0.0 $0.00 connections to ductile iron water main 21 3/4" Short side water service EACH $1,150.00 0.0 0,0 0,0 $0.00 22 3/4" Long side water service EACH $1,750.00 0.0 0.0 0.0 $0.00 _ 23 1" Short side water service EACH $1,500.00 0.0 0.0 0,0 $0.00 24 1" Long side water service EACH EACH $2,250.00 $2,000.00 0,0 0.0 0,0 0.0 0.0 0.0 $0.00 $0.00 25 11/2" Short side water service 26 Traffic control-Ansborough at Univ Av. Fr, Rd. LS $2,500.00 0,0 1.0 1.0 $2,500,00 27 Pavement Rem. And Repl.-Ansborough at Univ. Av. Fr. Rd. SY $100.00 0.0 79.0 79.0 $7,900.00 TOTAL DIVISION II $49,020.00 28 Traffic control -Wisner and W. 6th LS $1,000.00 0.0 0.0 0.0 $0.00 LESS 5% RETAINAGE $2,451.00 29 Pavement Rem. And Repl. Wisner and W. 6th SY $100.00 0.0 0.0 0.0 $0.00 SUBTOTAL $46,569.00 30 Hydroseed- Wisner, W. 6th, Loretta and Easley SY TON $3.0D $48.00 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 LESS AMOUNT PREVIOUSLY PAID AMOUNT DUE THIS ESTIMATE $31,278.75 $15,290.25 31ytJgi Asphalt Paving TOTAL DIVISION II $49 020.00 F.Y, 2013 STREET RECONSTRUCTION PROGRAM --- CONTRACT NO. 032 1 I PAY ESTIMATE NO 3 - PAY PERIOD- JUNE 11 - JUNE 24, 2013 I I ID/VISION I TOTAL BASE BID SECTIONS I AM /I + ALTERNATE A 4140,909.191 !DIVISION II WATER MIN) 1 J $49,020.00 DIVISION I TOTAL BASE BID SECTIONS I AND II + AIJPERNATE A + DIVISION II 1 $169,929.19 (LESS BID ITEMS 69-72 (STOR/4 WATER FEE UP TO $500,000.00) I I $0 00 $189,929.19 ISUBTOTAL I LESS St RETAINAGE MIMI 09,496.46 SUBTOTAL 10180,432.73 16558 Amoutrr PREVIOUSLY PAID F ----J L 099,266.36 001,166.37 191100NT DM THIS ESTIMATE FROM 60093. OPTION FUNDS 1 DIV/S/ON I SECITON II BID ITEMS 69-72 00.00 LESS fl10092T PREVIOOSLY PAID 40.00 DUET DUE TADS ESTIMATE FROM STORM AMID/ FEE 05508 (UP TO $500,000.00) 40.00 017181000 I 88 011096 III $90,774.00 ESS St RETAINAGE $4.53870 6(1970181 $06 235 30 62192110097 PREVIOUSLY PAID $51,023.55 0 0(16 MIS ESTIMATE 968094 SEWS $35,211.75ER D/V/SION / SECT/ON IV 1 $7,101.60 LESS 5% RSTAINAGE $355.08 SUBTOTAL 1 $6,746.52 LESS AAMUNT PREVIOUSLY PAID 06,746.52 M90194T DUE IWISIESTINATE FROM 870514 SEWER 90010 001008 $0.00 ..e) 1i / ‘ , el 12 le A /7 / p / s 1 /2 _ i ' , 3 ..... L. :121Arla.21nri 1 S- DATE . Mar • . AIM N 4 R A raPITM• * ,Waal Ana APPRO .0 a ; CIT Mr ta WO, 105". Page - 4 Prepared by: Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A070813 June 26, 2013 Vendor Address City & State Invoice Date Aspro *******4:*****************..«******* Invoice No. Qty/Unit Vendor No. Batch No. Department Engineering Department Grant/Project Code # Keyed By: Amount Description G/L Distribution 06/26/13 Est # 19 Contract 819 Est No.19 $62,176.97 F.Y. 2012 Street Reconstruction 205-07-7500-2165 0.00 Sewer 520-14-5200-2165 Bond Funds 408-07-7500-2165 6/11 - 6/24/13 Special Instructions: Total $62,176.97 6/26/13 Submitted By Date Approved By: F.Y. 2012 STREET RECONSTRUCTION PROGRAM- CONTRACT NO. 819 PARTIAL PAY ESTIMATE NO. 19- PERIOD: JUNE 11 -JUNE 24, 2013 ASPRO UNIT $ DAWSON OW KERN QTY MITCHELL QTY NINTH, W. OW 2000 BLOCK RIDGEWAY, E. QTY SHUKEI ON UNIV. F. RD QTY 1700 & 3000 HAMMOND ON 200 & 1400 RIDGEWAY, E QTY MAYNARD INTS. QTY --- 0.0 0.0 TOTAL QTY 138.1 155.2 -= TOTAL $ $8,203.14 $7 527.20 BID ITEM DESCRIPTION LAFAYETTE QTY MAYNARD QTY IVISIONI BASE BID - SECTION I 36.7 0.0 0.0 0.0 1 CONSTRUCT, MAINTAIN, REMOVE TEMPORARY ACCESS AND REST SY $59.40 $48.50 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 55.6 0.0 0.0 0.0 45.8 155.2 2 MISC. HMA, 3", 1M S 1/2", 60% CR SY 3 MISC. HMA, 1 1/2", 3M S 1/2", 75% CR TON SY SY $205.00 $121.50 $143.00 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 28.3 14.0 0.0 60.2 0.0 0.0 0.0 0,0 0,0 88.5 14,0 $0.00 $10 752.75 $2,002.00 4 REMOVE AND REPLACE MISC. 9" HMA 5 REMOVE AND REPLACE MISC. 10.5" HMA 6 REMOVE AND REPLACE MISC. CURB AND GUTTER, 24" X 9" PCC, C LF LF ® SY $55.00 $53.00 $60.00 $126.50 0.0 0.0 30,1 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 61,6 0.0 0.0 0.0 0.0 0.0 0.0 61.6 0.0 30.1 0.0 $3,386.00 $0.00 $1,806.00 $0.00 6A REMOVE AND REPLACE MISC. CURB AND GUTTER, 24" X 6" PCC, C 7 REMOVE AND REPLACE MISC. 6" PCC, C-4 8 REMOVE AND REPLACE MISC. 4" HMA OVER 7" PCC, MA 0.0 9 REMOVE/REPLACE MISC. SEALCOAT W/ 2" HMA • SY SY SY m SF SY m ® LF SY SY $42.25 $165.00 $41.50 $40.50 $39.75 $38.65 $41.90 $34.50 $4.15 $4.15 $4.15 $4.25 $4.50 $4.50 0.0 4.2 0,0 78.0 437.5 324.2 112.4 192.0 0_0 8872.3 1006.4 233.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0,0 2104.0 0.0 338.3 0.0 465.0 0.0 93.3 3.5 0.0 258.1 5-1.3 203.4 255.9 348.0 14410.6 0.0 963.6 488.5 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2388.2 0.0 598.2 106.0 0.0 0.0 0.0 0.0 0.0 545.8 212.8 292.8 275.6 360.0 9398.1 0.0 1670.8 149.0 231.1 1005.0 0.0 21.5 244.0 36.4 0.0 0.0 0.0 0.0 2343.7 0.0 407.4 270.0 2665.6 0.0 0.0 0.0 0.0 107.1 0.0 0.0 0.0 0,0 1262.7 0.0 29.5 0.0 0.0 0.0 0.0 0.0 0.0 722.0 127.7 30.1 0.0 0.0 9963.6 0.0 1099.4 403,0 5050.1 3428.3 0.0 6.9 0.0 00 146.6 0.0 0.0 0.0 1421.5 0.0 139.5 0.0 975.0 0.0 0.0 0.0 0.0 0.0 168,5 0.0 0.0 0.0 1407.7 0.0 182.4 320.0 0.0 0.0 0.0 0.0 0,0 0.0 0,0 0.0 0.0 0.0 0.0 93.3 36.1 244.0 1747.4 1144,4 850,5 643.9 900.0 44700.1 8872.3 6438.8 1969,5 9386.8 4433.3 $3,941.93 $5,956.50 $10,126.00 $70 769.70 $45,489.90 $32,871.83 $26,979.41 $31,050.00 $185,505.42 $36,820.05 10 ACC DRIVEWAY APPROACH' ' 11 DRIVEWAY APPROACH AND 7" PCC, C-4 12 DRIVEWAY APPROACH AND SAN,6" PCC, C-4 13 DRIVEWAY APPROACH AND S/W, 5" PCC, C-4 14 SIDEWALK, 4" PCC, C -4m 15 ° PEDESTRIAN RAMP, PCC SIDEWALK, 6" PCC, CA 16 PEDESTRIAN RAMP DETECTABLE WARNING SURFACE 77 CONCRETE PAVEMENT REMOVAL 18 ASPHALT PAVEMENT REMOVAL 19 SIDEWALK AND DRIVEWAY REMOVAL 0.0 3.3 0.0 0.0 0.0 $26,721.02 $8,370.38 $42,240.60 $19,949.85 20 SAW CUT -- 21 GEOGRID 22 WOVEN GEOTEXTILE 23 MODIFIED SUBBASE • • TON TON LF LF $21.00 $19.25 $48.00 $48.00 $9.90 $8.45 4904.92 0.0 0.00 20.26 5092.0 0.0 1090,82 0.0 0.00 0.0D 1236.0 0.0 8246.02 42.8 34.03 27.33 3697.0 818.0 0.00 0.0 0.00 0.00 0.0 0.0 0.00 0.0 0.00 0.00 0.0 0.0 8222.79 0.0 0.00 27.85 3828.0 1312.0 1860.77 0.0 30.62 0.00 0.0 1698.0 782,92 0.0 0.00 0.00 530,0 263.0 6699.62 841.34 0.00 25.69 854.0 4434.0 554,85 0.00 0.00 0.00 0.0 104.0 1137.79 0.0 0.00 3.64 0.0 807.0 0.00 0.0 0.00 0.00 0.0 ' 0.0 33500.50 884.15 64.65 104.77 15237.0 9436.0 $703,510.50 $17,019.89 $3,103.20 $5,028,96 $150,846.30 $79,734.20 24 SPECIAL BACKFILL SUBBASE 25 RECYLED ASPHALT PAVING 26 ROADSTONE, 3/4" 27 DRAIN TILE, 6" 28 DRAIN TILE, 4" 29 DRAIN TILE STUB, 4" LF $18.40 420.0 88.0 175.0 0.0 0.0 115.0 0.0 0.0 45.0 0.0 0.0 0 0 843.0 $15,511.20 30 DRAIN TILE TAP AND COLLAR EACH $200.00 * 2.0 0.0 0,0 0.0 3.0 2.0 2,0 11.0 0.0 0.0 0.0 20.0 $4,000.00 31 RF -19C, INLET OUTLET DETAIL (RODENT GUARD) EACH EACH $105.00 $510.00 39.0 0.0 14.0 0.0 12.0 3,0 0.0 0.0 2.0 0.0 24.0 0.0 6,0 0.0 2.0 0.0 13.0 0.0 2.0 0.0 7.0 1,0 0.0 0.0 121.0 4.0 $12,705.00 $2,040.00 32 CONVERT WATER VALVE MANHOLE TO ROADBOX 33 WATER SERVICE CORPORATION, 3/4" $42.00 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $42.00 34 WATER SERVICE CURB STOP, 314" EACH $150.00 0.0 0.0 12.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 _ 14.0 $2,100.00 35 WATER SERVICE PAVE BOX, 3/4" EACH LF $150.00 $21.95 0.0 0,0 0.0 0,0 14.0 368,0 0.0 0.0 2.0 63.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 16.0 431.0 $2,400.00 $9,460,45 36 COPPER WATER SERVICE, 3/4" 37 WATER SERVICE CORPORATION, 1" EACH $50.00 0.0 _ 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 38 WATER SERVICE CURB STOP, 1" EACH $200.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 39 WATER SERVICE PAVE BOX, 1" EACH $200.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 40 COPPER WATER SERVICE, 1" LF $23.50 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 41 WATER SERVICE KILL EACH $375.00 1.0 0.0 3.0 0.0 0.0 0.0 0.0 0,0 0.0 - 0,0 0.0 0.0 4,0 $1,500.00 42 WATER SERVICE TAP, 3/4" OR 1" EACH $11000 0.0 0.0 2.0 0.0 0.0 0.0 0,0 - 0.0 0.0 0.0 0.0 0.0 2.0 $220.00 43 LOWER WATER SERVICE, 3/4" OR 1" EACH $750.00 1,0 0.0 0.0 0.0 9.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 10.0 $7,500.00 44 UNDERGROUND INVESTIGATION -WATER EACH $325.00 2.0 0.0 5.0 0.0 9,0 0.0 0.0 0.0 2.0 0.0 1.0 0.0 19,0 $6,175.00 45 TOPSOIL, 4" SY $16.75 1300.0 0.0 1202.7 0.0 0.0 1490.0 0.0 222.0 1468.0 267.0 196.0 40.0 6185.7 $103,610.48 46 HYDROSEED SY $3.00 0.0 0.0 812.7 0.0 0.0 1550.1 0.0 0.0 1963.1 0.0 0.0 0.0 4325.9 $12,977.70 47 TOPSOIL REMOVAL FROM PARKING, EARTHWORK SY $10.40 837.5 0.0 1938.7 0.0 0.0 3175.0 0.0 0.0 0.0 0.0 0.0 0.0 5951.2 $61,892.48 48 CONSTRUCTION SURVEY ® LS $66,900.00 $370.00 0.12 1.00 0.05 0.00 0.25 0.00 0.00 0,00 0.05 0.00 0.20 0.00 0.04 0.00 0.02 0.00 0.12 0.00 0.05 0.00 0.05 0,00 0.00 0.00 0.95 1.00 $63,555.00 $370.00 2002 ADDITIONAL CONSTRUCTION SURVEY 49 TRAFFIC CONTROL ® ® LS $57,000.00 $2,000.00 $2,000.00 0.12 0.0 0.0 0.05 0.0 0.0 0.25 0.00 0.05 0.20 0.04 0.02 0.12 0.05 0.05 0.00 0.95 $54,150.00 50 DETOUR ROUTE - W. 9th ST, 0,0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 1.0 1.0 $2,000.00 $2,000.00 51 DETOUR ROUTE-HAMMOND AVE. 52 DETOUR ROUTE - E. MITCHELL AVE. ® LS $2,000.00 $2,000.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1,0 0.0 0.0 1.0 1.0 $2,000.00 $2,000.00 53 DETOUR ROUTE- E. RIDGEWAY AVE. 54 55 DETOUR ROUTE - SAGER AVE. PAINTED PAVEMENT MARKING, WATER BASED LS STA $2,000.00 $50.00 0.0 3.42 0.0 0.00 0.0 55.08 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 1.0 $2,000.00 0.00 0.00 12.10 0.00 0.00 2.54 15.34 17.20 0.00 105.68 $5,284.00 56 PAVEMENT MARKING, SYMBOL OR LEGEND EACH $75.00 0.0 0.0 24.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 0.0 26.0 $1,950.00 57 RAILROAD PROTECTIVE INSURANCE, ETC. LS $16,100.00 1,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 1.0 $16,100.00 TOTAL BASE BID - DIVISION I SECTION I $1,933,258.01 Page - 1 F.Y. .012 PARTIAL STREET RECONSTRUCTION PROGRAM - CONTRACT NO. 819 PAY ESTIMATE NO. 19 -- PERIOD: JUNE 11 -JUNE 24, 2013 _ 2000 BLOCK 1700 & 30D0 1200 & 1400 ASPRO UNIT $ DAWSON OW KERN QTY LAFAYETTE QTY MAYNARD QTY MITCHELL QTY NINTH, W. OP( RIDGEWAY, E. OTT SHUKEI QTY UNIV. F. RD QTY HAMMOND QTY RIDGEWAY, E QTY MAYNARD INTS. TOTAL TOTAL DIVISIONI BASE BID - SECTION II QTY QTY $ 58 59 STORM SEWER, 20000, 48" STORM SEWER, 200DD, 36" LF m $152.00 $74.00 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 379,0 0.0 0.0 0,0 0,0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 379,0 $0.00 $28,046.00 60 STORM SEWER, 2000D, 30" LF $65.00 0,0 0.0 0.0 0.0 0.0 386.5 0.0 0.0 0,0 0.0 0,0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 386.5 10,0 674.5 $25,122.50 $579.00 60A STORM SEWER, 2000D, 27" LF LF LF $57.90 $54.55 $49.70 0.0 38,0 0.0 10,0 0.0 0,0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 508.0 0.0 0.0 128.5 0,0 0.0 0.0 0.0 61 62 63 STORM SEWER, 2000D, STORM SEWER, 20000, STORM SEWER, 20000, 24" 21" 0,0 0.0 0.0 _ 0,0 $36,793.98 $0.00 18" LF $4070 0.0 16.0 18.5 0.0 323,0 834.0 47.0 0.0 0.0 33.0 0.0 0.0 1,271,5 $51,750.05 64 STORM SEWER, 20000, 15" LF m ' EACH $36.65 $35.15 $1,395.00 $3,395.00 0.0 1263,0 0.0 6,0 0,0 217.0 0,0 6.0 26.0 389.5 0.0 3.0 0.0 0.0 0.0 0,0 0.0 18.0 0.0 2,0 144.5 314.0 0.0 11.0 0.0 0.0 0.0 0.0 0,0 0.0 0,0 0.0 0.0 45.0 0.0 0.0 0.0 27.0 0.0 1.0 0.0 37,5 0.0 4.0 0.0 0.0 0.0 0.0 170.5 2,311.0 0.0 33,0 $6,248.83 $81,231.65 $0.00 $112,035.00 65 STORM SEWER, 2000D, 12" 66 FLARED END SECTION, 18" RCP W/ 3 TIED JOINTS 67 68 STORM MANHOLE, STORM MANHOLE, TYPE A, 48" TYPE A, 60" EACH EACH EACH EACH $4,250.00 $3,295.00 $4,500.00 $4,275.00 0.0 5,0 0.0 0.0 0,0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0,0 0.0 0.0 0.0 0.0 5.0 0.0 2.0 0.0 0.0 0.0 0,0 0.0 0,0 0.0 0,0 0.0 0,0 0.0 0.0 0.0 0,0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0,0 5.0 5,0 2.0 0.0 $21,250.00 $16,475.00 $9,000.00 $0.00 69 RA -49 STORM SEWER MANHOLE 70 SW -402 RECTANGULAR STORM MANHOLE AREA INTAKE 71 SW -513 OPEN SIDED 72 REMOVE EXISTING STRUCTURE EACH $525.00 _ 29,0 15.0 24.0 0.0 0.0 29,0 0.0 0,0 1,0 3,0 10.0 0.0 111.0 $58,275.00 72A REMOVE STORM SEWER PIPE LESS THAN 36" EACH EACH EACH $8.50 $2,000.00 $2,995.00 667.0 19,0 0.0 0.0 11,0 0.0 0.0 4.0 0,0 0.0 0.0 0.0 0,0 2.0 0.0 1179.0 6.0 11.0 0.0 0,0 2.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0,0 0.0 0.0 0,0 5.0 0.0 0.0 0.0 1,846.0 43.0 18.0 $15,691.00 $86,000.00 $53,910.00 73 TYPE E -1-C INLET 74 TYPE E -2-C INLET 75 TYPE E -3-C INLET EACH $3,995.00 0,0 0.0 0.0 0.0 0.0 7,0 0.0 0.0 0.0 0.0 0.0 0.0 7,0 $27,965.00 76 77 TYPE E -1-C INLET, USE TYPE E -2-C INLET, USE EXISTING CASTING EACH $1,655.00 0.0 0.0 11.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 11.0 $18,205.00 EXISTING CASTING EACH $2,232.00 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0,0 $0.00 78 MODIFIED TYPE E -1-C INLET EACH EACH $3,695.00 $3,350.00 0.0 0,0 10 0.0 0,0 1.0 0.0 0,0 0.0 0.0 0.0 0,0 0.0 0,0 0,0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 1.0 $3,695.00 $3,350.00 79 MODIFIED TYPE E -1-C INLET, USE EXISTING CASTING 80 REM/REPL INLET BOXOUT, E -1-C EACH $850.00 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 2,0 0.0 0.0 5.0 $4,250.00 81 REM/REPL INLET BOXOUT, E -2-C EACH $950.00 0.0 0.0 0.0 0,0 0.0 0,0 0,0 0.0 1.0 0.0 0.0 0,0 1.0 $950.00 82 REM/REPL INLET BOXOUT & TOP, MODIFIED El -C EACH EACH $2,750.00 $1,750.00 0.0 0,0 0,0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0,0 0.0 0.0 0.0 7.0 0.0 0.0 0,0 0.0 0.0 0,0 0.0 7.0 $0.00 $12,250.00 83 84 REM/REPL INSERT, REM/REPL INSERT, RA -3 RA -6, USE EXISTING CASTING EACH $2,325.00 0.0 0,0 0,0 0.0 0.0 0.0 0.0 0.0 1,0 0,0 0,0 0.0 1.0 $2,325.00 7001 REBUILD RA TYPE INLET TOP EACH $2,475.00 0.0 0.0 0.0 0,0 0.0 0.0 0,0 0.0 3.0 0.0 0.0 0.0 3.0 $7,425.00 85 TAP AND COLLAR STRUCTURE OR PIPE EACH $1,275.00 0.0 0.0 4,0 0.0 0.0 2.0 1.0 0,0 0.0 0,0 0,0 0.0 7.0 $8,925.00 86 INSULATE EXISTING COPPER WATER SERVICE $200.00 0,0 0.0 0.0 0.0 0,0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 87 IN LINE CHECK VALVE FOR 36" RCP, 20000; FURNISH AND INSTALL $10,899.00 0,0 0,0 0,0 0.0 0.0 1.0 0.0 0,0 0,0 0,0 0.0 0,0 1,0 $10,899.00 88 STORM WATER PROTECTION FOR STRUCTURES EACH $332.88 49.0 24.0 5.0 0,0 2.0 24.0 0.0 2.0 13.0 2.0 0.0 1.0 122.0 $40,611.36 TOTAL BASE BID - DIVISION I SECTION II $743,258.36 = I DESCRIPTION ASPRO UNIT $ DAWSON QTY KERN OW LAFAYETTE OW MAYNARD QTY MITCHELL QTY NINTH, W. QTY RIDGEWAY, E. QTY SHUKEI QTY UNIV. F. RD QTY HAMMOND CITY RIDGEWAY, E QTY MAYNARD INTS. QTY TOTAL QTY TOTAL $ DIVISION I BASE B D- SECTION III 89 RECONSTRUCT SAN TARP SEWER, 24" LF $90.00 0,0 0.0 0.0 0.0 0.0 824.5 0,0 0,0 0.0 0.0 0.0 0,0 824.5 $74,205.00 90 RECONSTRUCT SAN TARP SEWER, 21" LF $110.00 0.0 0,0 0,0 0,0 0.0 222.5 0.0 0.0 0,0 0.0 0.0 0,0 222.5 $24,475.00 91 RECONSTRUCT SAN TARY SEWER, 18" LF $78.50 0.0 0.0 572.0 0.0 0.0 1346.0 0.0 0.0 0.0 0.0 0.0 0.0 1918.0 $150,563.00 92 RECONSTRUCT SAN TARY SEWER, 15" LF $73.00 _ 676,0 48,0 0,0 0.0 0.0 121.0 0.0 0,0 0,0 0.0 0.0 0,0 845.0 $61,685.00 93 RECONSTRUCT SAN TARY SEWER, 12" LF $69.00 1726.0 51.0 74.0 0,0 0,0 765,5 0,0 0.0 0.0 0.0 0.0 0.0 2616,5 $180,538.50 94 95 RECONSTRUCT SAN TARY SEWER, 10" LF LF $123.00 $105.00 124,0 0.0 0,0 0.0 99.3 195.0 0.0 0.0 0.0 0,0 98.5 138.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 321.8 333,0 $39,581.40 $34,965.00 2001 REMOVE SANITARY SEWER PIPE LESS THAN 36" EACH $8.50 0,0 0.0 0.0 0.0 0.0 1050.8 0.0 0,0 0,0 0.0 0.0 0.0 1,050.8 $8,931.80 96 LF $125.00 0.0 0.0 403,4 0.0 0.0 0.0 0.0 0.0 0,0 0.0 ' 0.0 0,0 403.4. $50,425.00 97 LF $180.00 0.0 0.0 66.7 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 . 66.7 $12,006.00 98 LF $90.00 0,0 0,0 1041.4 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1041.4 $93,726.00 98A CIPP SANITARY SEWER, 18" LF $86.00 0.0 0.0 821.1 0,0 0.0 0,0 0,0 0.0 0.0 0,0 0,0 0,0 821,1 $70,614.60 99 CIPP SANITARY SEWER, 12" LF $39.00 0.0 0.0 414.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 414,0 $16,146.00 100 LF $43.50 1528.0 32.0 288,0 0.0 0,0 171.0 0.0 0.0 0.0 0.0 0.0 0.0 2019.0 $87,826.50 100A REHABILITATE SANITARY SEWER CONNECTION AND 5' LATERAL $4,000.00 0.0 0.0 27.0 0.0 0.0 0,0 0,0 0.0 0.0 0.0 0,0 0,0 27,0 $108,000.00 1008 $60.00 0,0 0,0 653,3 0.0 0.0 0.0 0.0 0,0 0,0 0.0 0.0 0.0 653.3 $39,195.00 100C EACH $1,895.00 0.0 0.0 28.0 0,0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 28,0 $53,060.00 101 EACH $4,350.00 11.0 1.0 1.0 0.0 0.0 ' 15.0 0.0 0,0 0.0 0.0 0.0 0.0 28.0 $121,800.00 102 EACH $6,300.00 0.0 0,0 0.0 0,0 0.0 1.0 0.0 0.0 0,0 0,0 0.0 0.0 1,0 $6,300.00 103 VF $300.00 0.0 0.0 111.1 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 ® $33,330.00 104 FURNISH AND INSTALL RUBBER CHI EACH $65000 0,0 0.0 0,0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 $0.00 105 REMOVE EXISTING STRUCTURE, SANITARY MANHOLE EACH $300.00 10.0 1.0 3.0 0.0 0,0 17,0 0,0 0.0 0.0 0.0 0,0 0,0 31.0 $9,300.00 1002 EACH $1,650.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 $0.00 106 EACH $400.00 0.0 0.0 15,0 0.0 0.0 0.0 0.0 0.0 00 0,0 0.0 0,0 15.0 $6,000.00 107 EACH $175.00 3,0 0.0 4.0 0.0 0.0 9.0 0.0 0.0 0.0 0.0 0,0 0,0 16,0 $2,800.00 108 UNDERGROUND INVESTIGATION -S EACH $410.00 0.0 0,0 00 0,0 0.0 0.0 0.0 0,0 0,0 0,0 0.0 0.0 0.0 $0.00 3001 SANITARY MANHOLE REHAB! VF ($45.00 0.0 0.0 80.9 0.0 0.0 0,0 0,0 0.0 0.0 0.0 0,0 0.0 80,9 $3,640.50 4001 SANITARY SEWER SERVICE REINSTATEMENT EACH $400.00 0,0 0,0 3,0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 3.0 $1,200.00 AL BASE BID - DIVISION SECTION III $1,283,033.30 R.Y. 2012 STREET RECONSTRUCTION PROGRAM --- CONTRACT NO. 019 PARTIAL PAY ESTIMATE NO. 19 -- PERIOD: JUNE 11 - JUNE 24, 2013 I UNIT ASPRO DAMSON KERN LAFAYETTE MAYNARD MITCHELL NINTH, W. OTT 0.0 RIDGE.4AY, E. OTY 0.0 SHUKEI QTY 0.0 I UNIV. P. RD QTY 0.0 HANMOND QTY 0.0 RIDGEWAY, E. QTY O.o MAYNARD INTS. OTT 188.1 OPAL OTT 108.1 $799.43 1 DIVISION I BASE BID - SECTION IV - MAYNARD INTERSECTIONS UNIT $ OTT QTY OTT QTY QTY 109 (SAWING LP $4,25 0.0 0A 0.0 0,0 0.0 110 PAVEMENT RFi4OVAL SY $4.50 0.0 0.0 0,0 0,0 O.0 0.0 0.0 O,OI 0.0 0.0 U,OI- 71.1 71,1 $319,95 111 IMZSC. PCC PAVEMENT, 10", C-4 SY $75.00 0,0 0.0 0,0 0,0 0.0 0,0 0.0 0,0 0,0 9.0 0.0 0.0 0.0 0.0 0,0 0.D 87.3 0A 1,0 07.3 1.0 $6,547.50 $5,395.00 112 REMOVE MA -3 TOP, COURT TOP WITH FRAME AND GRATE LS $5,395.00 0,0 0,0 0,0 0,0 0.0 113 ISIOEWALK, PCC, 6" SY $100,00 0,0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 Dp 0.0 0.0 0,0 0.0 D.0 0.0 0.0 0.0 0.0 0.0 0,0 0,0 OA 27.5 8.0 1.0 0.0 27.5 0.0 1.0 0.0 $2,750,00 $276.00 $2,500.00 $0.00 114 DETECTABLE WARNING SURFACE SF $34.50 0,0 0.0 0.0 0.0 0.0 115 EXCAVATION/GRADING LB $2,500,00 0.0F 0.0 0,0 0.0 0.0 116 ,MODIFIED SUBBASE TON $21.00 0,0 0.0 0,0 0.0 0.0 117 TOPSOIL, 4^ SY $16.75 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0,0 0.0 0,0 0.0 20.0 20.0 $335,00 110 HYDROSEEDING SY $3.00 0.0 0.0 0.0 0.D 0.0 0.01 0,0 0.01 0.0 0.0 0.0 0.0 0.0 $O,DO 119 'TRAFFIC CONTROL LS $2,500,00 0.0 0.0 0,0 0,0 0.0 0.0 0.0 O.O 0.0 ' 0.0 0.0 1.0 1,0 $2,500.00 $21,422.88 (TOTAL BASE BID - DIVISION I SECTION IV ' 2000 BLOCK 1700 & 3000 1200 6 1400 BID ITEM DESCRIPTION UNIT ENGR. EST DAWSON KERN LSFAYETTE MAYNARD MITCHELL NINTH, W, RIDGEWAY, E, SHUKGI UNIV, F. RD HAMMOND RIDGEWIAY, E. MAYNARD /NTS. TOTAL TOTAL ALTERNATE A UNIT $ QTY OTT QTY QTY QTY QTY OTT OTT QTY OM QTY QTY QTY $ 11k 12', 0544 iM S 1/2•, 602 CR SY $10,50 7700.0 0.0 0.0 0 0 p.0 0,0 0.0 1106,8 0.0 0,0 0,0 0,0 8806.8 $92,471.40 2A 12 1/2^, HDIA 1N I 3/4', 60} CR SY $11.40 7700.0 0.0 0,0 0.0 0.0 0,0 0,0 0.0 0.0 1106.0 1106.8 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 8006.8 8006.8 $100,397,52 $104,000.92 3A l', HMA 10 B 3/4", 60% CR SY $11.90 7700.0 0.0 0.0 0.0 0.0 4A 2', 01444 3M S 1/2^, 754 CR SY 910,70 0,0 0,0 13104.0 0.0 0,0 8209.8 1968,7 8209.8 0.0 0.0 1968.7 0,0 0.0 0,0 0758.2 8758.2 0,0 1203.3 0,0 1203.3 3724.1 0.0 1241.1 0.0 0.0 0.0 36968,1 16968.0 17517,1 6395,550.67 $317,301.60 $446,686.05 SA '4°, NRA IN I 3/4', 75% CR SY $10.70 0,0 0,0 0,0 0.0 0,0 6A 15 1/2", M4A 3M I 3/4", 75% CR SY $25.50 0.0 0.0 13104.0 0,0 0.0 7A l', MAA 3M B 3/4°, 754 CR SY $12,05 0,0 0.0 13104.0 0.0 0,0 020948 1968.7 0,0 O,0 0,0 700,0 0750,2 0.0 1203.3 0,1 1241,1 0.0 0.0 0.0 34485,1 6962.6 $415,545.46 $85,988.11 8A CURB AND GUTTER, PCC, C-4, 24' WIDE, 7 1/2° THICK LF $12,35 4982.0 1280.5 0.0 0.0 0.0 9A CURE AND GUTTER, PCC, C-4, 24' IE• 9° THICK LF $14.20 0.0 0.0 0.0 0.0 0,0 4920,0 0,0 0,0 5347,0 0,0 0,0 0,0 10267.0 $145,791.40 10A CURB AND GOITER, PCC, C-4, 24° WIDE, 10,5° THICK 6F $15.25 0,0 0.0 5895.0 0.0 0.0 0,0 1750.0 0,0 0.0 824,5 776,0 0.0 9245,5 $140,993.80 11A SPEED HUMP, PER DETAIL LS $3,500.00 1.0 0.0 0,0 0,0 0.0 0,0 0,0 0,0 9,0 0.0 0.0 0.0 1,0 $3,500.00 12A RAILROAD CROSSING APPROACH, EllA DETAIL$65.00 13A COLD WEATHER 38,0 0,0 In 0,0 0 A n,0 0,0 0.0 0,0 0,0 0.0 0,0 0.0 10,0 $2,470.00 CONCRETE PROTECTION 14A 'LINSEED OIL TREATMENT $3.50 0,0 54.0 9.0 0.0 138.3 0,0 0.0 0.0 0,0 0.0 0,0 192.3 $673.05 SY $3.75 0.0 0.0 484.6 0.0 0.0 545,1 0,0 0.01_ 0.0 141.0 0,0 0.0 1171,5 $4,393.13 15A !PAVEMENT SCARIFICATION SY $6.00 0,0 0,0 0.0 0.0 0.0 368,7 0.0 G,0 0.0 0,0 2483,0 0.0 2051.7 $17,110.20 16A PAVEMENT SAMPLES AND TESTING LS $2,500.00 0.10 0,00 8.15 0,00 0.00 0,10 0 0 0.02 0,06 0.00 0,00 0,00 0,43 $1,075.00 17A EXCAVATION CY $10.50 22350 600,0 2580,0 0.0 0.0 3191,0 1121,0335.2 2575,6 342,0 473.7 0,0 13453,5 9141.261,75 TOTAL ALTERNATE A $2,416,018.13 �� DIVISION I BASE DIVISIONII SUBTOTAL BID - SECTIONS WATER FAIN) I AND II + ALTERNATE A $5,092,534.49 232,172.74 $5,232,172.74 (DIVISION II- NATER FAIN !DESCRIPTION AITR$ EST. QTY QTY QDA BSTIFATED ITEM UNIT UNIT $ QTY THIS EST,PREY. PAID TO DATE TOTAL33 COST 2 Ductile i water main, ichh iia., laass 52 L,F, $70.50 495.0 0,0 571,0 071,0 $45,75].75 SUBS RETAINAGE SUBTOTAL $26,010,564.11 $4,9]0,569.11 2 3 DDCtile iron ba[ex main, 6 -loch dia., Class 52 8-i Ductile iron water L.F. $52.50 1,120.0 0.0 871.5 8]1.5 $45,753,]5 main removal L,F. $11,00 ®i r�� LESS AMOUNT PREVIOUSLY PA D $4,908.307,13 4 5 Gate valve and box, 12 -inch dia, Gate Valve and box, 10 -inch dia. EACH $2,720,00 1,0 0.0 0.0 MIIMEID$0,00 EACH $2,335.00 1,0 0.0 1.0 1,0 $2 335,00 AMOUNT DUE DDUE THIS ESTIMATE PROM LOCAL OPTION £1105115 $62,176.97 � 6 Gate valve and box, 6 -inch dia, EACH $1,515,00 4,0 0,0 4,0 9.0 $6,060.00 1 ] Tee, 12 -inch X 10 -inch dia, locking EACH $690.00 1.0 0.0 1.0 1.0 $690.00 IDIVISION I - SECTION III $1,283.033.30 8 Tee, 12 -inch X 6 -inch dia. Locking EACH $610.00 1,0 0,0 1,0 1.0 $610.00 LESS 5% RETAINA0E $64,151.67 9 Tee, 6 -inch X 6 -inch dia, EACH $360.00 2,0 0,0 1.0 1.0 $360.00 SUB OT 1 1 10 Bend, 12 -inch dia., any degree EACH $380.00 4.0 0,0 3,0 3.0 $1,140.00 LESS AMOUNT PREVIOUSLY PA D 1 ,210,001.64 1,218,881.64 11 Bend, 10 -inch dia., any de•ree EACH $325.00 1,0 0.0 0,0 0,0 $0.00 NWUNT DDE THIS ESTIMATE FROM SEWER FINDS $0.00 12 Bend, 6 -inch dia., any degree EACH $220.00 4.0 0.0 6.0 6.0 $1,320,00 -1 I 13 Sleeve, 12 -inch dia, EACH $365,00 1.0 0,0 0,0 0,0 $0.00 DIVISION I - SECTION IV 14 Sleeve, 10 -inch dia. 15 Sleeve, 6 -inch dia, - 16 Megalugs, 12 -inch dia, EACH $335.00 1.0 0,0 2.0 2.0 EACH $250,00 3,0 0,0 4,0 . 4,0 EACH $175,00 10.0 $670.00 $1,000.00 $1 750,00 $0.00 $3 770,00 $440.00 LESS 5k RETAINAGE - $21.922.50 $1,471.14 Min=- $20,351.73 LESS AMOUNT PREVIOUSLY PAID $20,351,]] 17 16 19 Hegalu•s, 10 -inch dia, IHegalugs, 6 -inch dia, Cap or Plug, 12 -inch dia. EACH $175.00 5,01 0,0 0,0 0,0 EACH $130.00 26.0 0.0 29.0 29.0 EACH $220.00 2,0 0,0 2,0 2,0 AMOUNT DUE THIS ESTIMATE FROM BONG FINDS000 ' $ I !/ to 20 Concrete blocking RACR $350.00 12.0 0.0 5.0 5,0 $1,750.00 21 'Hydrant removal EACH $700.00 0,0 0,0 5.0 5,0 /1 iF 1 e If % S 22 'Hydrant assembly 23 Temporar PVC water m EACH $4,355,00 6,0 0,0 5,0 5,0 L.P. $20.65 432.0 0,0 0,0 $21,775.00 $0.00 l' SUOEID :, ES DATE. �AND Ill ��//I�%, �,: 24 Removal of temporary PVC surface water main ® $1,545.00 2,0 0,0 0,0 114 / - �°A Onnections to ductile iron water main $0.00 - 'jL'�` -^' OF WATERS.,, IONA I : 25 3/4" Short side water service 26 EACH $1,150.00 3.0 0,0 0,0 0.0 3/4' Long side water service EACH 750.000.0 0.0 0.0 $0,00 TOTAL DIVISION II 1$139 630,25 1 27 I1 1/4° Short side water service 28 2^ Water service to 2046 E. Rid•eway 29 Offsets, MJ:MS, 6 inch dia, TOTAL 005,0,005 II EACH 0 00 1.00.0 1.0 1.0 1,0 0,0 1.0 1.0 fl $015.00 1.0 0.0 0,0 0.0 $1,750.00 LESS 5t RETAINAGE 1 $6 981,91 1 $3 245.00 $0.00 SUBTOTAL 1 $132 656.34 LESS AMOUNT PREY. PD $132 656,34 1 $139 638,25 N'IOISiI DUE THIS EST I $0,00 I Page - 3 Linnea Martinez From: Linnea Martinez Sent: Wednesday, July 03, 2013 1:36 PM To: ARIC SCHROEDER; COUNCIL MEMBERS; Dave Mohlis; DEPT. HEADS; DEPT. SECRETARIES AND BOOKKEEPERS; MAYOR CLARK; PAT TRELOAR; RON WELPER; 'cyfan@cfu.net'; 'timjamison@wcfcourier.com; CAROL FAILOR Subject: July 8, 2013 Council Agendas and Communications Attachments: 07-08-2013 Agendas & Council Communications.pdf Please look over all information and let me know of any changes that need to be made. This is for informational purposes only. Agendas will be handed out at the meeting. Just a reminder, there is no Thursday morning Agenda meeting tomorrow. Thank you, Linnea Martinez Administrative Secretary City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 (319) 291-4323 THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JULY 8, 2013 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. S. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to re uce the burden on local property taxes. 7. Address the changing public workforce ne 8. Enhance and protect a diverse, family -orient safe and well maintained. 9. Enhance the quality of place oppo ere neighborhoods are our community. blic Partici ation 1. Although not required by city c (usually the Mayor or Mayor Pro opportunity to address items not on s, oral presentations may be allowed at the chair/presider's tion. The "oral presentations" section of the agenda is your nda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Officio on cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. July 8, 2013 Roll Call. Moment of Silence. Pledge of Allegiance: Matt O'Brien, Director of Technology. Agenda, as proposed or amended. Minutes of July 1, 2013, Regular Session, as proposed. Page 2 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Finance Committee Invo on file in the office of the City Clerk Summary Report, a copy of which is 2. Request of Michael Fox for a varian from 2:00 - 2:30 PM in conjunctio event to be held at Linco recommendation of approva Submitted by Daniel J Trel 3. Request of Su 2013 from 9:00 Reunion event to be system, together wit Services. Submitted by Daniel J. Trelka, Director of Safety Services Ordinance on July 10, 2013 Hen for Iowa press conference ding a speaker, together with afety Services. afety Services riance to the Noise Ordinance on August 4, M in conjunction with Waterloo Homecoming Sullivan Park including a DJ and the use of a PA ommendation of approval of Director of Safety 4. Request of Iowa Heartland Habitat for Humanity for a concrete driveway to be located at 434 Florence Street, together with recommendation of approval of City Engineer. Submitted by Eric Thorson, P.E., City Engineer July 8, 2013 b. Motion to approve the following: 1. 2. 3. 4. Page 3 Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to exceed Chawne Paige, Digital Arts Manager Travel to return/pick up art at Emmanuel Merisier North Bergen, NJ July 10- 14, 2013 $2,350.00 Sgt. Hector Camarin, Inv. Adam Wittmayer, Inv. Chris Morley, and Inv. Shawn Monroe Inside the Tape Homicide School Des Moines, Iowa Sept. 10- 12, 2013 $1,820.00 Officer Spencer Gann & Officer Tom Frein Tactical Wan -ant Service Johnston, a September 9-11, 2013 $285.00 Lieutenant Frank Krogh & Property Evidence Supervisor Dave Boesen Advanced Techniques Evidence Manag- i .. n, Wt -.nsin June 18, 2013 $1,276.00 Class B Beer Li 5. CVS/Pharmacy 5/31/2014) (In ication . San Maman Drive (Renewal) (Expires day Sales) Class E Liquor License P`=rmit Application 6. CVS/Pharmacy #8544, 1825 E. San Maman Drive (Renewal) (Expires 5/31/2014) (Includes Sunday Sales) Class B Wine License Permit Application 7. CVS/Pharmacy #8544, 1825 E. San Marnan Drive (Renewal) (Expires 5/31/2014) (Includes Sunday Sales) Cigarette Permit Applications 8. The Jet. Lounge, 451-453 W. Parker Street 9. S.A. C.'s Neighborhood Pub, 2000 Hawthorne Avenue 10. Prime Mart #5, 508 Broadway Street 11. Midwest Provisions, Inc., 501 N. Elk Run Road 12. Bonds July 8, 2013 Page 4 PUBLIC HEARINGS 2. Purchase of F. Y. 2014 Ammunition Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Director of Safety Services for review. Submitted by Dan Trelka, Director of Safety Services 3. Request of Prime RE, LLC for the vacation of a portion of an existing 16' sanitary/ sewer easement, for the purpose of relocating the sanitary sewer line for commercial development purposes, on the property generally bounded by Crossroads Boulevard, Bopp Street and La Porte Road. Motion to receive and file proof of HOLD HEARING—No objections on Motion to close hearing and recei and recommendation of appr Zoning Commission. Motion to receive, file, consid vacating a portion of an purpose of relo development Crossroads B Motion to suspen Motion to consider ordinance. b "on of notice of public hearing. al and written comments ning, Programming and r the first time an Ordinance sanitary sewer easement, for the tary sewer line for commercial e property generally bounded by reet and La Porte Road. or the second and third times and adopt Submitted by Aric Schroeder, City Planner RESOLUTIONS 4. Resolution approving variance to the requirements of the 2013 Sidewalk Repair Program - Zone 3. Submitted by Wayne Castle, PLS, El, Associate Engineer 5. Resolution approving the proposal for Federal and State Rehabilitation Incentive Tax Credits, Enterprise Zone Tax Credit, and Greyfield/Brownfield Tax Credit for 500 East 4th Street, for 5% of tax credit award. Submitted by Noel Anderson, Community Planning and Development Director July 8, 2013 Page 5 6. Resolution approving an Agreement with the Waterloo Community Development Board for the use of F. Y. 2014 Block Grant Funds in the amount of $50,000.00 for the Gates Park Playground Project; and authorize Mayor to execute said document. Submitted by Paul Huting, Leisure Services Director 7. Resolution approving an Agreement with the Waterloo Community Development Board for the use of F.Y. 2014 Block Grant Funds in the amount of $18,000.00 for the Sullivan Park Basketball Court Replacement Project; and authorize Mayor to execute said document. Submitted by Paul Huting, Leisure Services Director 8. Resolution approving contract with AECOM Technical Services, Inc. for professional services related to the design and creation of construction bid documents of a storm sewer runni . generally under holes 14 & 15. Submitted by Bo/ger, Golf & Downtow r-- r.rntenance Manager 9. Resolution approving installation o wood pole located across fro to notify MidAmerican Energ PS street light on existing velt; and authorize City Clerk Submitted by Sandie Greco, Tr.Superintendent 10. Resolution appr5 with healthcare re 90 days. t to Health Insurance Plan to comply rements reducing new hire waiting period to Submitted by Suzy Schares, amity Clerk 11. Motion approving Change Order No. 2 for a net increase of $403.00 for equipment purchased from Schmitt Telecom Partners for a New Phone System for the City. Submitted by Matt 0' Brien, Director of Technology 12. Motion approving Change Order No. 9 for a net increase of $45,657.63 for the F. I. 2011 River Renaissance North Downtown Trail, Contract No. 786. Submitted by Eric Thorson, PE, City Engineer July 8, 2013 Page 6 OTHER COUNCIL BUSINESS 13. Purchase of Emulsions for F.Y. 2014 Seal Coating Program Motion to instruct Public Works Director to prepare specifications, bid document, etc. Motion to receive and file specifications, bid document, etc. Resolution preliminarily approving specifications, bid document, etc. Resolution setting date of hearing and bid opening as July 22, 2013; and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Submitted by Mark Rice, Public Works Director ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Monday, July 8, 2013 5:05 p.m. - Public Wo 5:10 p.m. - Finance Co ee, Council Chambers ouncil Chambers PUBLIC INFORMATION 1. Regional Airport Board meeting minutes of May 28, 2013 on file in the City Clerk's office. 2. Board of Waterloo Water Works meeting minutes of June 26, 2013 on file in the City Clerk's office. 3. Communication from Police Department transmitting recommendation of retirement of Willie R. Keller, Police Officer, effective June 28, 2013 with recommendation of approval of payout of $20,167.21 for unused benefits. 4. Communication from Housing Authority transmitting recommendation of retirement of Gladys Rainey, Housing Coordinator, effective June 28, 2013 with recommendation of approval of payout of $7,017.76 for unused benefits. July 8, 2013 Page 7 CONTRACT PAYMENT SCHEDULE 1. River Loop North Downtown Trail Construction, Contract No. 786 Pay estimate No. 28 to Veith Construction in the total amount due of $60,204.22. 2. F. Y. 2013 Sidewalk and Trail Repair Program - Zone 3, Contract No. 848 Pay estimate No. 4 to Boulder Contracting in the total amount due of $28,464.47. 3. F.Y. 2013 Asphalt Overlay Program, Contract No. 833 Pay estimate No. 4 to Aspro in the total amount due of $353,644.26. 4. F.Y. 2013 Street Reconstruction Program, Contract No. 832 Pay estimate No. 3 to Aspro in the total amount due of $116,378.12. 5. F.Y. 2012 Street Reconstruction Program, Contract No. 819 Pay estimate No. 19 to Aspro in the total amount due of $62,176.97. CITY OF WATERLOO Council Communication City Council Meeting: 07/01/2013 Prepared: 6/28/2013 Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: SUBJECT: Authorize Police Department to seek bids and hold date of hearing for the our FY 14 ammunition needs. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Authorize the Police Department to seek bids for our FY 14 Ammunition needs and set the date of hearing for July 8th, 2013. Summary Statement: This is the annual purchase of ammunition used in firearms training for the Police Department. This ammunition is needed in order to maintain proficiency and certifications in a variety of weapon systems. Expenditure Required Yes Source of Funds General Fund Policy Issue None Alternative None Background Information: Ammunition costs and requirements continue to increase from one year to the next. The delay from order to delivery can be up to a year. This ammunition is utilized to maintain proficiency and certifications that reduces liability. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward s BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo. Iowa 50703-5783 . (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: Prepared: Novembei44 2012 - Dept. Head Signature: # of Attachments: 4 SUBJECT: Request to set the date of public hearing as July 1, 2013 to approve a request by Prime RE, LLC to vacate a portion of an existing 16' sanitary sewer easement, for the purpose of relocating the sanitary sewer line for commercial development purposes, on the property generally bounded by Crossroads Boulevard, Bopp Street and La Porte Road, subject to the approval becoming effective upon the completion and acceptance of the new sanitary sewer line. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval. Summary Statement: Transmitted herewith is a request by Prime RE, LLC to vacate a portion of an existing 16' sanitary sewer easement, for the purpose of relocating the sanitary sewer line for commercial development purposes, on the property generally bounded by Crossroads Boulevard, Bopp Street and La Porte Road. The applicant is proposing to plat this property into 3 lots for commercial development. There is an existing 8" sanitary sewer that serves the Crossroads Shopping Center coming into this property, which then connects to a 10" sanitary sewer line and heads northwest towards Bopp Street. In order to make development of these parcelseasier, the applicantis_proposing to abandon the 10" sanitary sewer line that connects with the line within Bopp Street, and re-route it straight to the northeast to connect with an existing 10" sanitary sewer line found within La Porte Road. By doing this, it would get rid of a sewer line and easement that would run right through Lots 1 and 2 of the plat, leaving only the sewer line and easement along the southern edge of Lot 2. This would be more beneficial and easier for the development of Lots 1 and 2 of the proposed plat. The applicant's engineer has been working with the Engineering Department in making sure that the existing sanitary sewer abandonment and new connection to the La Porte Road sewer line is feasible. If for some reason the new sewer line connection would not work, then the existing easement would not be able to be vacated. Expenditure Required: None CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal OpportunitytAffirrnative Action Employer $263 Source of Funds: None required Policy Issue: Land Use and Economic Development Alternative: N/A Background Information: The City of Waterloo would not appear to need this sanitary sewer easement if the sanitary sewer is relocated. Legal Description: See attached Exhibit "A". AS:sg Noel Anderson, Community Planning & Development Director. --file— CITY OF WA I ERLOO Council Communication City Council Meeting: July 8, 2013 Prepared: July 2, 2013 Dept. Head Signature: Eric Thorson, PE # of Attachments: 1 SUBJECT: REQUEST FOR VARIANCE TO THE REQUIREMENTS OF THE 2013 SIDEWALK REPAIR PROGRAM - ZONE 3 Submitted by: Wayne Castle, PIS, EI, Associate Engineer Recommended City Council Action: Staff recommends that the request for postponement of sidewalk repairs be denied. Summary Statement: The University Avenue Dairy Queen, 2719 University Avenue, would to postpone the requested sidewalk repairs until spring 2014 to coincide with the planned reconstruction of the Dairy Queen drive-through paving. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Conflict with City Ordinance section 7-2A, Sidewalk Inspection and Repair, which requires property owner to make repairs within 45 -days of notice or have the repairs made through that year's sidewalk repair assessment program Alternative: Require repairs to be made this year and potentially have drive-through access to the Dairy Queen closed for 1-2 days, or delay repairs until next spring and let a known defective sidewalk remain in existence, extending the property owner's and City's liability. Background Information: Mr. Donald Share recently acquired the University Avenue Dairy Queen and is currently updating the facilities. Dairy Queen officials have directed Mr. Share to repair the drive- through pavement, which he is planning to do in the spring of 2014, before the ice cream season begins. The Engineering Department has tagged the three sidewalk panels in his drive-through lane approach for repair. Mr. Share does not dispute the repairs, in fact he is looking to increase the depth of the concrete to further handle traffic, but is requesting a postponement to coincide with the drive-through repairs. From discussion with staff, Mr. Share states that the drive-through accounts for nearly $10,000 a week in the summer and any closure will affect his business. Staff has recommended to Mr. Share that he have the repair work performed at the beginning of the least busy day and require the contractor to use the fast setting M4 concrete mix, which can be opened to traffic within 24 -hours. BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward CAROLYN COLE WEE/ 2 HAROLD GETTY Mini OUENTIN HART Ward RON WEL PER Ward 5 BOB GREENWOOD Ar-Lnrre STEVE SCHMITT ALL ar ye CITY OF WATERLOO A COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street a Waterloo, Iowa 50703-5783 . (Q 19) 2@1-13E6 Fax (3 1 ) 91-4262 NOEL C. ANDERSON, Can,nnoily Ilanaing Dcalawacat LTvdor CITY OF WATERLOO Council Communication City Council Meeting: July 8, 2013 Prepared: July 2, 2013 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Resolution approving the proposal for Federal and State Rehabilitation Incentive Tax Credits, Enterprise Zone Tax Credit, and Greyfield/Brownfield Tax Credit for 500 East 4th Street, for 5% of tax credit award. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Approval of proposal Summary Statement: As per the City Council's agreement with KWWL for the rehabilitation of 500 East 4th Street and the adjoining block parcels, the City of Waterloo is entering into an agreement with JSA for consulting work for the pursue of tax credits from the State of Iowa in several categories. JSA currently has an accredited historian working on several historic sites, and a potential district, in Downtown Waterloo, and has the expertise and experience to be able to help in this manner. JSA staff will further help with the coordination and preparation of information and application submittals. Expenditure Required: 5% of award Source of Funds: bonds and TIF cash Policy Issue: NA Alternative: NA Background Information: The City of Waterloo is working to redevelop Downtown Waterloo and abutting corridors. This will work to help the immediate project of KWWL, the abutting properties, as well as a larger area for potential future historic tax credits. CITY WEBS1'PE: www.ci_waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WA 1'ERLOO Council Communication City Council Meeting: 7/8/13 Prepared: 7/2/13 Dept. Head Signature: PH # of Attachments: 0 SUBJECT: Resolution -to approve and authorize Mayor Clark to sign an Agreement with the Waterloo Community Development Board for the use of FY2014 Block Grant Funds in the amount of $50,000.00 for the GATES PARK PLAYGROUND PROJECT Submitted by: Paul Huting, Leisure Services Director Recommended City Council Action: Pass said Resolution Summary Statement: This funding will allow for the replacement of a deteriorating play structure in Lower Gates Park near the corner of E 4`h Street and Lester Street. Expenditure Required: $5,000.00 Source of Funds: CIP General Obligation Bonds Policy Issue: N/A Alternative: N/A Background Information: A copy of the Agreement is available for your review in the City Clerk's office. This grant will provide funding for replacement of a deteriorated play structure in Lower Gates Park. CITY OF WATERLOO Council Communication City Council Meeting: 7/8/13 Prepared: 7/1/13 Dept. Head Signature!,(', # of Attachments: SUBJECT: South Hills Golf Course Storm Sewer Desi•n Submitted by: JB Bolger- Golf & Downtown Area Maintenance Manager Recommended City Council Action: Approve contract with AECOM Technical Services Inc. for professional services related to the design and creation of construction bid documents of a storm sewer running generally under holes 14 & 15. Summary Statement Currently storm water flows from the Sweetwater Circle/South Fork Lane neighborhood into a private lake that then overflows onto holes 14 & 15. Attempts by golf course maintenance staff to create a secondary levy to hold water off the playing portions of the golf course have repeatedly failed because holding capacity can -not match water volume. A storm sewer under holes 14 and 15 is needed to effectively move water under the course and into the creek south of the golf course. Expenditure Required Not to exceed $15,700.00 Source of Funds Golf Course Improvements CIP Bonds Policy Issue N/A Alternative Continue to allow storm water to flood holes 14 & 15, rendering these holes unplayable and sometimes requiring the back nine holes of the course to be shut down entirely. Background Information: This contract is for design and creation of construction bid documents. Actual construction oversight and construction services such as survey staking would be covered under a future contract. CITY OF WAI'FRLOO Council Communication City Council Meeting: 7/8/13 Prepared: 7/1/13 Dept. Head Signature! # of Attachments: SUBJECT: Submitted by: South Hills Golf Course Storm Sewer Design B Bol e Golf & Do town Area Maintenance Mana e Recommended City Council Action: Approve contract with AECOM Technical Services Inc. for professional services related to the design and creation of construction bid documents of a storm sewer running generally under holes 14 & 15. Summary Statement Currently storm water flows from the Sweetwater Circle/South Fork Lane neighborhood into a private lake that then overflows onto holes 14 & 15. Attempts by golf course maintenance staff to create a secondary levy to hold water off the playing portions of the golf course have repeatedly failed because holding capacity can -not match water volume. A storm sewer under holes 14 and 15 is needed to effectively move water under the course and into the creek south of the golf course. Expenditure Required Not to exceed $15,700.00 Source of Funds Golf Course Improvements CIP Bonds Policy Issue N/A Alternative Continue to allow storm water to flood holes 14 & 15, rendering these holes unplayable and sometimes requiring the back nine holes of the course to be shut down entirely. Background Information: This contract is for design and creation of construction bid documents. Actual construction oversight and construction services such as survey staking would be covered under a future contract. CITY OF WATERLOO Council Communication City Council Meeting: July 8, 2013 Prepared: July 2, 2013 Dept. Head Signature: Sandie Greco # of Attachments: 1 SUBJECT: Resolution for Installation of Street Light — 100 watt HPS (high pressure sodium) on existing wood pole Located across from 1334 Roosevelt Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Approve Resolution for installation of streetlight Summary Statement: Residents near Maywood Park contacted the City with concerns of night activity in the park area. This light should provide some light to the area in concern. Expenditure Required: Source of Funds: Policy Issue Alternative Background Information: MidAmerican Energy representative and I have met at this site to determine the location for light installation. Paul Huting, Leisure Services Director also has reviewed this request and concurs. CITY OF WA 1'ERLOO Council Communication City Council Meeting: iuly 8, 2013 Prepared: July 2, 2013 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Amendment to Health Insurance Plan to comply with healthcare reform requirements reducing new hire waiting period to 90 days. Submitted by: Suzy Schares, City Clerk Recommended City Council Action: Resolution approving amendment to health insurance summary of benefits by changing the enrollment waiting period to 90 days after date of employment effective July 1, 2013. Summary Statement: The plan currently requires a 120day waiting period. Effective January 1, 2014 federal law requires the City to have a waiting period of no longer than 90 days. The City's plan year runs July through June and it is requested that we make the change for our entire plan year so the books do not need to be amended. This only affects new hires. Expenditure Required Source of Funds Policy Issue Alternative Background Information: Mayor BUCK CLARK COUNCIL MEMBERS CITY OF WATERLOO, Il:WA CITY HALL• 715 MULBERRY STREET 50703 MANAGEMENT INFORMATION SYSTEMS Matt O'Brien, Director Council Communication City Council Meeting: 7/8/13 Prepared: 7/2/13 Dept. Head Signature: Matt O'Brien # of Attachments: 0 SUBJECT: Approval of Change Order No. 2 for an increase of $403, for equipment purchased from Schmitt Telecom Partners for a New Phone System for the City Submitted by: Matt O'Brien, Director of Technology DAVID Recommended City Council Action: Resolution approving Change Order No. 2 for an increase of $403 for ]ONES equipment purchased from Schmitt Telecom Partners for a New Phone System for the City Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 Summary Statements: Additional equipment necessary for the implementation of the City's new phone system. Expenditure Required: $403.00 Source of Funds: GO 2013 Bonds. Policy Issue: N/A Alternative: Proceed without necessary equipment. Background Information: Council approved a contract with Schmitt Telecom partners on May 28 for the RON installation of a new phone system for the City at a cost of $147,842.15. While we attempted to determine all WELTER needs before issuing the RFP, additional needs have come up as we've had in-depth discussions with Ward 5 departments. We anticipated this would be the case in a complex project such as this. The table below s BOB GREENWOOD At -Large STEVE SCHMITT At -Large Cost Item Department Reason $ 403.00 IP telephone and services to wire external speakers Fire Rescue Hook in overhead paging system to new phone system This change order represents approximately a 0.3% increase in the contract (not including change order number 1). CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO Council Communication City Council Meeting: July 8, 2013 Prepared: July 2, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: CHANGE ORDER NO. 9 - $45,657.63 INCREASE F.Y. 2011 RIVER RENAISSANCE NORTH DOWNTOWN TRAIL CONTRACT NO. 786 STP -E -8155(721)-8V-07 Submitted by: Eric Thorson, PE, City Engineer Recommended City Council Action: Staff has reviewed this Change Order and recommends that the Mayor be authorized to sign it on behalf of the City. Please execute all three (3) copies and return two (2) to our office for further processing. Summary Statement Transmitted herewith is Change Order No. 9 in the increased amount of $45,657.63. This is the accumulated amount of adjustments from field changes on plan quantity bid items that were determined necessary during the construction of the project. Expenditure Required Source of Funds Federal Funds, Vision Iowa, G.O. Bonds Policy Issue N/A Alternative None Background Information: Cc: Rudy Jones, Community Development Director Pauline Closson, Engineering Department CITY OF WATERLOO Council Communication City Council Meeting: July 8, 2013 Prepared: 6/18/13 Dept. Head Signature: # of Attachments: SUBJECT: Request the City Council adopt resolutions to preliminarily approve the e.uest for the bid document and s.ecifications for emulsions to su..or the FY14 Seal Coat Program and to instruct the City Clerk to publish notice of hearing on bid document, specifications, etc. as July 22, 2013. Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approve Summary Statement: The Public Works Committee at their July 8, 2013 meeting approved the request for authorization to seek bids. Expenditure Required: Est. $140,000 Source of Funds: Local Option Sales Tax Fund (205-19-7110-1513) Policy Issue: Alternative: Background Information: Request Council adopt resolutions to set date of hearing for the purpose of purchasing emulsions necessary to complete the FY14 Street Seal Coat Program. MINUTES WATERLOO REGIONAL AIRPORT BOARD Tuesday May 28, 2013 I. ROLL CALL Dee Vandeventer declared a quorum and called the meeting to order at 1:00 pm. Board members present were Dee Vandeventer, Bob Justis, Aaron Buzza, Hugh Field, and Christa Miehe. Timothy Johnson (Air Traffic Control Tower Manager), Dave Kania (FAA Sector Director), Joe Reilly (Delta Global Services Manager), Doug Schindel (AECOM), Rusty Zey and Sheila Combs were also in attendance. Director Brad Hagen participated by phone. Ed McCann joined shortly after introductions had been made. Councilman Hart had attempted to call in but the conference call line was tied up due to Director Hagen being on it. Absent: Lou Porter and Councilman Getty. II. AGENDA AS RECEIVED OR AMENDED. No amendments to the Agenda. III.PUBLIC COMMENTS. None. IV. REPORTS A. Director's report — Director Hagen reviewed City budget reports through April 2013. Hagen discussed April 2013 revenues and expenses. Also reviewed were FY '13 YTD revenues and expenses through April 2013 for the airport operating budget. Discussion followed. Hagen reviewed airfares provided by IDOT comparing all airlines and an American Airlines (AA) sample comparing fares out of Waterloo to Cedar Rapids and Dubuque fares. On-time performance was reviewed for April 2013. Load factor analysis, and enplanements were up recently as AA appeared to lower fares out of ALO. V. BOARD APPROVAL B. Approval of Minutes of April 23, 2013 Regular Meeting. Regular minutes of the April 23, 2013 meeting were reviewed. Miehe moved to approve the minutes. Justis seconded. Ayes: Vandeventer, Buzza, Field, Justis, Miehe and McCann. Motion passed. C. Motion to Receive and File April 2013 Expenses. All operating and capital expenses were reviewed. Director Hagen discussed the expenses that were non -reoccurring. Buzza moved to receive and file. Miehe seconded. Ayes: Vandeventer, Field, McCann, Justis, Miehe and Buzza Motion passed. D. Approval of Award of Bid for T -Hangar A Rehab — Schindel provided an overview of the T -Hangar A Rehab project and bids. Discussion followed. Justis moved to approve. Buzza seconded. Ayes: Vandeventer, McCann, Field, Miehe, Buzza and Justis. Motion passed. E. Approval of Plans and Specs for Taxiway B Rehab -- Schindel provided an overview of the Rehab Taxiway B project. Discussion followed. Field moved to approve. Miehe seconded. Ayes: Vandeventer, McCann, Buzza, Justis, Miehe and Field. F. Approval of IDOT Application for FY14 CSVI and Pavement Grant — Schindel provided an overview of the application for IDOT Vertical Infrastructure and Pavement Grants for FY14. Discussion followed. Buzza moved to approve. Justis seconded. Ayes: Vandeventer, McCann, Field, Miehe, Justis and Buzza VI. OLD BUSINESS None. VII.NEW BUSINESS None. V. ADJOURNMENT Field moved to adjourn the meeting at 2:00 PM. McCann seconded. Ayes: Vandeventer, Field, McCann, Miehe, Buzza and Justis. Motion passed. Respectfully submitted, Dee Vandeventer, Chairperson 177 At the regular meeting of the Board of Waterloo Water Works Trustees, held Wednesday, June 26, 2013, there were present Terry M. Kuntz, Chairman, and Rodger L. Burris, Vice -Chairman. Also in attendance: Steve Schmitt, Waterloo City Council Member; Rick Wilberding, Distribution Department Manager; and Dennis Clark, General Manager and Secretary. Mary H. Potter, Trustee, was absent. read. Terry Kuntz called the meeting to order at 8:00 a.m. The Board approved to adopt the agenda. The minutes of the regular meeting of May 15, 2013, were approved as Upon motion, passed, the following Bills Resolution was adopted. BE IT RESOLVED BY THE BOARD OF WATER WORKS TRUSTEES OF THE CITY OF WATERLOO, IOWA: That the bills listed below for which warrants against the funds designated, have been issued in payment, are found to be correct, and the acts of the Secretary in issuing and delivering said warrants are hereby ratified and approved. MAY 31, 2013 GENERAL FUND 48705 Black Hawk County Sheriff 48706 Cedar Valley United Way 48707 ING Life Insurance 48708 Lincoln Financial Group 48709 Public Employees Credit Union 48710 Charles Schwab Institutional EFT US Department of Treasurer 48711 AECOM 48712 Assurant Employee Benefits 48713 CenturyLink 48714 Crescent Electric Supply 48715 DLT Solutions, Inc. 48716 Electronic Engineering 48717 Ferguson Enterprises, Inc. 48718 HD Supply Waterworks, Ltd. 48719 Iowa Association of Municipal Utilities 48720 Iowa Public Employees Retirement System 48721 Kirkwood Community College 48722 Travis Larson 48723 Tabetha Heasley 48724 Hugh Field 48725 David Chavez 48726 Katharine Moore 48727 Darrell & Lori Stuben 48728 Shawn Eastman Adams Authorized payroll deduction for garnishment of wages Authorized payroll deduction for United Way Authorized payroll deduction for deferred compensation Authorized payroll deduction for deferred compensation Authorized payroll deduction for credit union Authorized payroll deduction for employee pension contribution Federal withholding tax Engineering services for Highway 63 Water Main Design Dental and disability insurance 6,830.05 Service 313.10 Ballasts, fluorescent lamps and 184.05 electrical connectors AutoCAD software annual renewal 2,346.35 Monthly vehicle tracking service 299.50 Brass bushings and angle valves 64.77 Hydrant parts 353.70 Continuing education Leak Detection 120.00 Workshop for two employees IPERS for 13 employees 8,210.69 499.89 137,50 4,063.00 40.00 4,686.50 2,327.89 19,053.17 1,108.43 Continuing education Hydraulic Systems Maintenance Self -Study Course, T. Larson Reimbursement of travel expenses to attend AWWA Spring Short Course in Ankeny Overpayment on final Overpayment on account M. D. & U. D. refund CI 155.00 119.88 2.43 192.92 35.42 11.81 26.01 11.63 178 48729 Letasha Mills 48730 Shawn Staebell 48731 Taya M. Nicol 48732 Brett Petersen 48733 Kimberly A. Streif 48734 Dora Verdin 48735 Yvonnea Weatherly 48736 Karen M. Harper 48737 Matt D. Grimm 48738 Larry Mott 48739 Chad Peters 48740 Isabel Villa 48741 Lilia Gayosso-Anaya 48742 Menards 48743 MidAmerican Energy Co. 48744 Postmaster 48745 R Company, Inc. 48746 Rochester Armored Car Co. 48747 Charles Schwab Institutional 48748 Van Wert, Inc. 48749 Courier Communications 48750 Waterloo Water Works EFT Treasurer, State of Iowa EFT State of Iowa Treasurer 48751 ABM Janitorial 48752 Acco Unlimited Corp. 48753 Advanced Systems, Inc. 48754 48755 48756 Black Hawk Waste Disposal BMC Aggregates, L.C. Campbell Supply 48757 Electronic Engineering 48758 Foster's, Inc. 48759 HD Supply Waterworks, Ltd. 48760 Iowa Department of Natural Resources 48761 Steve Kerns 48762 Doug Kloster 48763 Travis Larson 48764 Douglas & Anita Corwin 48765 Neil & Tamara Forsythe 48766 Raychel Pool 48767 Salvation Army 48768 Wendelyn Geiger 48769 Beau Heslinga 48770 Melissa Olson 48771 Susan K. Young 48772 Amber Tague 48773 Mallory L. Matthias 48774 Family Management 48775 Evelyn Wiggley 48776 Kenisha Keller 48777 St. Vincent DePaul 48778 Alicia Johnson 48779 Exceptional Persons, Inc. 48780 Michael Smock M. D. & U. D. refund 11 M. D. refund M. D. & U. D. refund Outlet reel, caulk, box fan and light bulbs Gas, power and electric 27,918.72 Postage 4,000.00 Repaired water service line at 6,025.00 212 Randolph, assisted with main break on E. Ridgeway and black dirt Armored car service 242.98 Employer contribution to employee 38,625.00 pension fund Meter reading service 5,071.30 Legal ads 121.61 Reimbursed petty cash for postage, 77.69 card, fuse for unit #7 and transfer of customer's funds State withholding tax 7,060.00 Sales tax 8,866.16 Janitorial services 1,041.50 Chlorine 1,457.91 Maintenance contract for copying 134.70 machine Waste disposal 94.00 Fill sand and roadstone 1,810.13 Safety vests, ear plugs, dust masks, 338.40 first aid kit and drill combo kit Installed vehicle tracker system in 650.90 new unit #9 Grass seed 145.99 Hydrant parts 1,177.42 Continuing education water operator 50.00 certification exam and certificate fees Reimbursement for cell phone Reimbursement for uniform cost Reimbursement for cell phone Overpayment on account M. D. & U. D. refund 8.81 26.42 3.91 28.53 21.63 4.74 24.52 35.42 35.42 26.42 7.93 44.02 19.00 83.17 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 II 11 11 11 11 11 11 50.00 16.87 50.00 116.92 67.15 7.31 105.00 72.75 18.59 35.42 50.42 14.74 35.42 26.43 7.85 29.42 56.42 74.02 8.64 14.74 48781 Thadeus J. Talaska 48782 Connie S. Ackles 48783 Menards 48784 Mutual Wheel Co. 48785 PDCM Insurance 48786 Radio Communications 48787 Roth Jewelers 48788 Sensus Metering Systems 48789 Service Roofing Co. 48790 The Sled Shed 48791 Staples 48792 Storey Kenworthy 48793 WBC Mechanical, Inc. 48794 Rick Wilberding 48795 Witham Auto Center 48796 Black Hawk County Sheriff 48797 ING Life Insurance 48798 Lincoln Financial Group 48799 Public Employees Credit Union 48800 Charles Schwab Institutional 48801 Teamsters Local Union #238 EFT US Department of Treasurer 48802 Acco Unlimited Corp. 48803 Allen Memorial Hospital 48804 Aramark Uniform Services 48805 Aspro, Inc. 48806 AW WA 48807 Black Hawk County Auditor 48808 Black Hawk County Treasurer, MIS 48809 Black Hawk Electrical Co. 48810 BMC Aggregates, L.C. 48811 Campbell Supply 48812 City of Raymond 48813 City of Waterloo 48814 Community National Bank 48815 Des Moines Register Media 48816 Angie Ernst 48817 Ferguson Enterprises, Inc. 48818 Gierke -Robinson Co. 48819 HD Supply Waterworks, Ltd. 48820 Iowa Department of Natural Resources 48821 Kwik Trip, Inc. 48822 727 Boston Ave LLC 48823 Donna K. Dabillo 48824 Doris Loger 48825 Ray A. Reed, Jr. 48826 Lakeisha R. Hardin 48827 Paula K. McCarty 179 M. D. & U. D. refund 26.42 " " " 12.63 Small tools and electrical tape 39.89 Wheel chocks for unit #34 32.28 Insurance for new unit #9 64.00 Monthly access fee, pager rental, 1,656.80 installed new radio on unit #9 and unit #33 Watch for retiree 106.99 Meter registers 88.42 Repaired roof leak in office area 424.79 New chain and oil mix for pole saw 27.09 Office supplies for Board meetings 12.99 Restroom towels, copying machine 212.86 paper, colored paper, typewriter ribbons, pens and paper clips Replaced relief valve on #1 boiler 314.52 Reimbursement for cell phone 50.00 Passenger side mirror glass assembly 38.27 on unit #7 Authorized payroll deduction for 198.08 garnishment of wages Authorized payroll deduction for 4,063.00 deferred compensation Authorized payroll deduction for 40.00 deferred compensation Authorized payroll deduction for 4,686.50 credit union Authorized payroll deduction for 2,327.90 employee pension contribution Authorized payroll deduction for 996.00 union dues Federal withholding tax 19,354.73 Chlorine 3,089.50 Drug screen for two employees and 532.00 audiograms for twenty four employees Towel services 259.88 Cold mix 831.60 Membership renewal, R. Wilberding 204.00 Water and sewer bond fees 8,895.59 Data processing 6,633.74 Checked power to lights and replaced defective lamps Fill sand and roadstone Rakes and shovels Sewer, garbage and yard waste fees Sewer, garbage and storm water Bank charges NPDES legal notice Jury duty Meter valves Blue locating paint and flags Twenty fire hydrants Operator certificate renewals for twenty employees and water operator certification exam fees Fuel for vehicles Overpayment on final bill Overpayment on final bill Overpayment on bill M. D. & U. D. refund 62.00 1,469.67 91.29 10,121.98 1,057, 519.47 437.29 33.21 13.25 64.50 239.64 33,500.00 1,260.00 4,415.86 41.48 30.98 93.19 15.96 57.08 16.23 180 48828 William K. Harrington 48829 Matthew Zehr 48830 Kelsie Deering 48831 David & Heidi Bohlken 48832 Larry Seddon 48833 Kyle Kuntz 48834 Ashley Bushman 48835 Alvin Billington 48836 Kenneth Tournier 48837 Melissa Data Corp. 48838 Menards 48839 Office Concepts, Ltd. 48840 Matt Parrott/Storey Kenworthy 48841 PDCM Insurance 48842 Postmaster 48843 Sensus Metering Systems 48844 Swisher & Cohrt, P.L.C. 48845 TestAmerica Laboratories 48846 Utility Equipment Co. 48847 Courier Communications 48848 Waterloo Water Works EFT State of Iowa Treasurer 48849 Benton's Sand & Gravel 48850 Keystone Laboratories 48851 Sarah L. Dehart 48852 Cody Johnson 48853 John Stoltenberg 48854 Taylor E. Coleman 48855 Tami Foss -Billings 48856 Melanie A. Atkins 48857 Kayla E. Winfree 48858 Ramon Jaime -Palma 48859 Gloria Calderon 48860 Darryl W. Rembert, Jr. 48861 John M. Riordan 48862 Alexander Saleh 48863 Paul Danielson 48864 Yvonnea Weatherly 48865 Municipal Supply, Inc. 48866 Schimberg Co. 48867 Wellmark Blue Cross Blue Shield 48868 ING Life Insurance 48869 Lincoln Financial Group 48870 Public Employees Credit Union 48871 Charles Schwab Institutional EFT US Department of Treasurer 48872 Advanced Systems 48873 Assurant Employee Benefits 48874 Benton's Sand & Gravel 48875 BMC Aggregates, L.C. 48876 CenturyLink 48877 David Cunningham M. D. & U. D. refund 21.63 " " " " 8.75 8.41 16.07 26.42 12.63 22.96 44.02 8.81 Annual subscription renewal for 994.00 mailing software Landscaping mulch, hammer, batteries, 430.69 windshield wash, garbage bags and restroom, kitchen and cleaning supplies Envelopes 1,943.00 Signature cards, plaque engraving 358.97 and uniform shirts with embroidery Insurance for valve exercise equipment 53.00 Postage 6,933.00 Radio read meters, touchpads and 8,127.98 meter registers Legal services Water sampling Curb box and curb box repair lids Legal ads Reimbursement of city service fees Sales tax 11 11 11 11 Topsoil Water sampling M. D. & U. D. refund Overpayment on final bill Overpayment on final bill Meter gaskets Hydrant repair kits Medical insurance Authorized payroll deduction for deferred compensation Authorized payroll deduction for deferred compensation Authorized payroll deduction for credit union Authorized payroll deduction for employee pension contribution Federal withholding tax Maintenance contract for copying machine Dental and disability insurance Topsoil Fill sand and roadstone Service Reimbursement for laminating maps for service trucks 222.00 180.00 95.66 166.89 10,734.13 15,000.00 332.12 1,481.00 35.43 7.31 28.53 16.07 5.74 26.42 26.42 16.45 26.42 34.85 26.42 16.07 52.62 20.00 239.00 394.20 38,888.11 4,063.00 40.00 4,686.50 2,335.80 19,651.02 236.05 6,613.95 773.21 142.01 315.65 81.02 48878 Electronic Engineering 48879 Fifth Street Tire, Inc. 48880 Foster's, Inc. 48881 Hogan & Hansen 48882 Iowa One Call 48883 'WI Motor Parts 48884 Kayla Alexander 48885 Brian Clement 48886 Chris Jones 48887 Heather L. Dawson 48888 Nina & Jeremy Landa 48889 Elma Kantarevic 48890 Menards 48891 MidAmerican Energy Co. 48892 Napa Auto Parts 48893 Nilles Associates 48894 Matt Parrott/Story Kenworthy 48895 Sensus Metering Systems 48896 United Parcel Service 48897 Courier Communications Payroll Monthly vehicle tracking service Alignment and repaired right lower steering/suspension on unit #2 Grass seed Payroll and consulting services One Call service Oil filters for stock, tie rod for unit #2 and urea fluid M. D. & U. D. refund ti PI Kitchen and cleaning supplies Gas, power and electric Tire repair kit Well #19 VFD Engineering and Design Uniform embroidery Repaired base of meter reading handheld devices Cost to ship pave box locator in for repair Advertisement for job opening 181 329.45 392.42 291.98 655.35 677.70 145.89 29.42 31.96 38.81 2.54 14.74 2.77 48,25 27,298.41 23,95 2,805,00 8.50 218.75 138.39 1,111.30 128,888.00 $1,611,208.69 The General Manager presented the Monthly Financial Report as of May 31, 2013 as follows: May 1, 2013 Balance $5,475,865.26 Receipts 667,735.61 Disbursements 522,255.75 May 31, 2013 Balance $5,621,345.12 Debt Reserve Fund 330,000.00 Restricted Bond Fund 0.00 Bond Debt Sinking Fund 167,884.40 Repairs & Rehabilitation Fund 318,950.77 General Fund Balance 4,804,509.95 $5,621,345.12 It was moved, seconded and approved to receive and place on file the Monthly Financial Report as presented. The General Manager presented the Revenue and Expense Summary as of May 31, 2013 as follows: Operating Revenue Operating Expense Non -Operating Revenue Non -Operating Expense Capital Expense 2012 2013 $2,986,928.70 $3,173,440.83 2,179,698.07 2,126,940.30 $ 807,230.63 $1,046,500.53 61,435.03 63,620.52 0.00 0.00 482,291.07 209,235.72 $ 386,374.59 $ 900,885.33 It was moved, seconded and approved to receive and place on file the Revenue and Expense Summary. 182 The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 2308 Lafayette Street, RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $2,800.00, which is supported by invoice. from R Company d/b/a Frickson Backhoe & Trucking, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owners were notified by the Waterloo Water Works to make the repairs to the service line at 2308 Lafayette Street, which is located on Cottons Addition East 1/2 Lot 1 Block 2 and vacated alley 8 feet in width East of adjoining said lot lying between southwesterly line of Lafayette Street in said addition and the extended South line of said Lot, Black Hawk County, and owned by Yvonne W. Adda and Steven M. Smith, WHEREAS, the property owners notified the Waterloo Water Works that the owners desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owners, the owners voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Burris, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Burris. Nays: None. Absent: Potter. Resolution adopted. Steve Clabby of PDCM Insurance Agency presented the annual report on the coming year's insurance policies and premiums. The policy period is from July 1, 2013 to June 30, 2014. After earlier meetings with PDCM, corrections and updates were made to the equipment and vehicle schedules, workers' compensation premium base, and the property statement of values. For the current policy period, workers' compensation insurance coverage is provided by the Iowa Municipalities Workers' Compensation Association (IMWCA). IMWCA is a self-funded risk -sharing pool created in 1981 as an alternative to the standard insurance market for local governments in Iowa. The Association is administered by the Iowa League of Cities and has grown to over 470 members. Other lines of insurance coverage are provided by EMC Insurance Companies of Des Moines, Iowa. Director's & Officer's Liability, Employment Practices Liability, and Fiduciary Liability lines are carried by Darwin Select Insurance. Mr. Clabby reviewed the coverage on each policy. On the Property Coverage, the total insured value for buildings and personal property is the sum of $10,897,000. The General Liability insurance is based on the annual Water Works' payroll. The Inland Marine policy includes coverage for scheduled contractors' equipment totaling $159,601, radio equipment totaling $14,670, hired/leased equipment totaling $50,000, and owned computer equipment totaling $70,000. The Crime Coverage policy includes $50,000 for employee dishonestly and additional coverage for theft, disappearance and destruction of funds. Commercial Auto covers 20 vehicles. Only one vehicle, the valve exercising truck, is covered with collision damage. On the Workers' Compensation policy, the Water Works has an Experience Modification Ratio of 1.29, the same ratio as last year. The Commercial Umbrella Liability policy provides an additional $10,000,000 of coverage, over the EMC policies. Other coverage includes Boiler & Machinery and Fiduciary Liability. The limits for the Director's & Officer's Liability policy and Employment Practices Liability policy were increase from $1,000,000 to $3,000,000. The quoted amounts are for 12 months of coverage, from July 1, 2013 through June 30, 3014. 183 The insurance package renewal rates for the period are listed in the table below. 2011-12 2012-13 Coverage Premium Premium General Liability $ 32,255.00 $ 33,722.00 Property 15,763.00 17,217.00 Commercial Umbrella Liability 8,811.00 11,517.00 Business Automobile Liability 6,938.00 7,987.00 Inland Marine 2,034.00 2,034.00 Crime 1,422.00 1,499.00 Data Compromise 111.00 111.00 Workers' Compensation 75,196.00 81,259.00 Boiler and Machinery 5,204.00 5,204.00 Director's & Officer's Liability, 17,160.00 6,742.33 Employment Practices Liability and Fiduciary Liability Total $164,894.00 $167,292.33 It was moved by Kuntz, seconded by Burris and approved to increase the limits of the Director's & Officer's Liability and the Employment Practices Liability to $3,000,000, to award the insurance contract for the coming year as quoted, and to authorize payment of the premium. Bruce Radue with VJ Engineering of Cedar Falls, Iowa, the engineer working on behalf of developer Sunnyside South Addition, LLC, is requesting authorization to install a 12 -inch water main extension on W. San Marnan Drive, to serve the Sunnyside South Addition in Waterloo, Iowa. Total extension footage is approximately 3,141 feet of 12 -inch water main. The engineer has designed the water main improvements to meet the specifications and requirements of the Waterloo Water Works. A construction permit application has been completed by the engineer and submitted to the Iowa DNR. After approval by the Board and the Iowa DNR, the developer will construct the improvements, under review by the developer's engineer. After completion, the developer's engineer will be required to provide the Water Works with certification that the project was built according to the contract documents, as well as providing as -built drawings, with tie out dimensions and Iowa State plan GPS coordinates for all critical items. Upon review and acceptance of these closeout items, the developer will request the main extension be accepted with ownership and operation assumed by the Waterloo Water Works. The developer shall cover all costs associated with the water main extensions, including engineering and design, construction administration and review, all related construction costs, and project closeout costs. It was moved by Kuntz, seconded by Burris and adopted to approve the W. San Marnan water main extension and plans, to provide water service to the Sunnyside South Addition development. Water Works staff has been working with the County and City of Waterloo for some time to develop an improved water -sewer -garbage -storm sewer billing system. The project has been ongoing for several years, with numerous obstacles and setbacks. The most recent and possibly most challenging obstacle has been the proper development of an acceptably formatted bill that could interface efficiently with the database running on the County's AS400 computer system. Bills that had an acceptable appearance ran much too slowly on the system. Bills that ran at a reasonable speed did not have an acceptable appearance. A significant amount of time, programming and cost appear to be required to resolve the problem. No matter what solution is chosen, the revised billing format would be a temporary solution, eventually to be replaced when a planned new customer information system — billing system (CIS) is purchased and implemented. 184 On May 15, 2013, Water Works staff met with Kim Veeder, Director of the Information Technology Department at Black Hawk County. Kim Veeder notified the Water Works that other entities, both County and City, had made significant progress in migrating away from the AS400 computer system. Currently, only one other County Department and the Waterloo Water Works are still on the AS400 system. The remaining County Department is working to migrate off of the system, which will leave the Water Works as the last remaining entity on the system. Costs associated with running the system are spread among the system users, and will increase significantly for the Water Works after all other users are off of the system. It was recommended that the Water Works accelerate their migration plans to avoid the additional expenses for system operations and staff time. A replacement of the current CIS system is included in the long term Capital Improvement schedule. The schedule includes planned expenses of $50,000 in 2014 for consulting and preliminary expenses related to the CIS system, with planned expenses of $450,000 in 2015 for purchase and implementation of a new CIS system. No expenses were budgeted in 2013 for the CIS system. In order to expedite the process, it is recommended to authorize Water Works staff to request proposals from consultants to assist the Water Works in the analysis, purchase and implementation of a CIS system. Proposals will be presented to the Board of Trustees at a future meeting for approval. It was moved by Burris, seconded by Kuntz and approved to authorize Water Works staff to request proposals from consultants to assist the Water Works in the analysis, purchase and implementation of a CIS system. At the April 24, 2013 meeting, the Board of Trustees authorized the purchase and replacement of the Waterloo Water Works telephone system, in conjunction with the City of Waterloo's telephone replacement program. The Board authorized the expenditure of up to $27,500.00. Bids for the telephone system were received by the City on April 22, 2013. The Water Works share of the cost of the bids is the sum of $8,002.85, plus costs for Alternate Bids selected by the Water Works. With selected Alternate Bids, the total cost of the original bid is the sum of $9,997.99. Additional items purchased separately from the original bid, for cabling, edge switches, battery backup, and IP phones for speaker systems, have increased the project costs to date to a total of $16,465.60. Other additional expenses are possible, but it is expected that the final total cost of the project will remain well within the authorized expenditure amount of $27,500.00. The Board reviewed a Phone System Agreement between the City of Waterloo and the Waterloo Water Works, formalizing the relationship between the City and the Water Works for the purchase and installation of the new phone system. The Agreement covers the purpose, terms, administration and duration of the Agreement. It was moved by Kuntz, seconded by Burris and approved to adopt a resolution approving the City of Waterloo Phone System Agreement with the Waterloo Water Works, and to authorize its signature by the Board Chairman and the General Manager. The new telephone system will use a voice over internet protocol (VOIP) utilizing a primary rate interface (PRI). Phone service to the combined telephone system is provided by PRI lines, which are groups or trunks of lines which feed in and out of the City's phone equipment. The new system should make additional lines and functionality available to Water Works staff. The City Council received bids for the phone service and awarded the service to Century Link at its May 13, 2013 meeting. After approval, the City and the Water Works will share the phone service provided by Century Link. 185 Under the agreement, the Water Works will pay for its portion of the phone service, or approximately 5.6 percent of the Century Link PRI charge, for an estimated $120.40 per month, including all fees and surcharges. Several thousand minutes of long distance are included in the overall PRI package from Century Link. The Water Works will pay for long distance costs it is responsible for above the allotted minutes included with the PRI service. In addition, the Water Works will maintain and pay for two remaining POTS lines, one at the Pumping Station for remote access and one in the office for alarm and elevator usage. Current Water Works phone bills are usually $300 or higher per month, so the new system should afford some monthly savings. The Board reviewed a Phone Service Agreement between the City of Waterloo and the Waterloo Water Works, formalizing the relationship between the City and the Water Works for the share telephone service for the combined phone system. The Agreement covers the purpose, terms, administration and duration of the Agreement. It was moved by Kuntz, seconded by Burris and approved to adopt a resolution approving the City of Waterloo Phone System Agreement with the Waterloo Water Works, and to authorize its signature by the Board Chairman and the General Manager. Martinson Real Estate Development, L.L.C. is developing the Geraldine Extension development in Waterloo, Iowa. The development is south of Airline Highway and west of Airport Boulevard. Plans for the project were submitted to the Water Works in July 2012 and the Board of Trustees approved the extension in August 2012. The developer or engineer is required to submit project closeout documents, including as -built plans, 2 -year maintenance bonds, test results, the engineer's certification of completion and statements of values of improvements. Several documents have not been received as of today's Board meeting. It was moved by Kuntz, seconded by Burris and approved to table this agenda item until such time as all of the required submittals have been provided to the Waterloo Water Works. The General Manager presented copies of the Operating Report for 2012. The contents of the report were reviewed and exceptional items were noted. The report represents each department's operations for the year. It was moved by Burris, seconded by Kuntz and approved to receive and place on file the 2012 Operating Report and to distribute copies to the Waterloo Mayor, Waterloo City Council Members, and others as necessary. The following items were reported by management: The water pumpage information for May 2013 was 16.40% less than May 2012. Water pumpage for the first five months of 2013 was 5.54% less than the first five months of 2012. The current market value of the Pension Fund as of May 31, 2013 is the sum of $4,447,922.50, including one employee's personal balance of $31,714.69. The value of the fund increased $43,137.00 in the last month and $488,648.95 year to date. The Waterloo Water Works has made contributions of $193,125.00 to the plan in 2013. Employees have made contributions of $24,873.98 to the plan in 2013. Year to date fees are the sum of $25,675.71, year to date payments to retirees are the sum of $192,431.38, and the year to date performance of the fund is plus 12.96 percent. Copies of the Waterloo Water Works 2012 Annual Drinking Water Quality Report were presented to the Board. The report is prepared annually by Water Works staff and was mailed on June 17, 2013 to all residents in Washburn, the Kimball South area, Raymond and Waterloo. The cost of printing the report was $2,365.27, with mailing costs totaling $5,523.68. The number of reports mailed this year is 37,650. 186 A list of several major projects and initiatives currently underway or planned for 2013 was presented to the Board. 8:00 a.m. The next regular meeting is scheduled for Wednesday, July 17, 2013 at Upon motion, the meeting was adjourned at 9:30 a.m. BOARD OF TRUSTEES Secretary CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance CITY HALL 715 MULBERRY STREET 50703 Department POLICE Today's Date: 7/1/2013 Effective Date: 6/28/2013 Employment Date: 8/31/1989 Job Title/Classification Police Officer This is to report that the employment of Willie R Keller with the City of Waterloo has been severed by reason of: 0 Retired Disability Related 0 No ❑ Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 264.00 $29.59 $ 7,811.76 Vacation -Current 149.08 $29.59 $ 4,411.42 Usable Sick Leave 0.00 $29.59 (x) 25% $ - FrozenSickLeave 0.00 $29.59 (x)_°/ $ - Personal Hours 0.00 $29.59 $ - Sick Time Pay 0.00 $29.59 $ - Unscheduled Leave 12.00 $29.59 $ 355.08 Other Pay 256.47 $29.59 $ 7,588.95 Total Payment $ 20,167.21 Approved by Human Resources/ Date \3 t \tea Date F.) %O/ % 3 Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward approved form to Department Council Agenda Date: ❑ AS/400 Status/Accruals 0 1-9 CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance CITY HALL 715 MULBERRY STREET 50703 Department Waterloo Housing Authority Today's Date: 6/28/2013 Effective Date: 6/28/2013 Employment Date: 6/1/1983 Job Title/Classification Housing Coordinator This is to report that the employment of Gladys Rainey with the City of Waterloo has been severed by reason of: I2 Retired Disability Related 0 No 0 Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 98 $ 21.71 $ 2,127.58 Vacation -Current 181 $ 21.71 $ 3,929.51 Usable Sick Leave 81 $ 21.71 (x) 25% $ 439.63 Frozen Sick Leave (x) 60% $ - Personal Hours 24 $ 21.71 $ 521.04 Comp Time Pay $ - Unscheduled Leave $ Other Pay $ - Tota Payment $ 7,017.76 Approved by— Human Resource 1 Date 2.c52,\3 Date 7 \(:)D1‘.7) Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Council Agenda Date: 0 Accruals ❑Status 0-9 Updated 6/28/11 1. 2. 3. FINANCE COMMITTEE July 8, 2013 5:10 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of July 1, 2013. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Elizabeth Andrews, Registrar, Waterloo Center for the Arts & Volunteer TBD Pick up artwork Sheboygan, Wisconsin July 14- 15, 2013 $325.00 Sgt. Hector Camarin & Inv. Adam Wittmayer Investigative Strategies for Missing and Abducted Children St. Paul, Minnesota July 21- 25, 2013 $506.00 Pre Authorizations to Expend over $1,000.00 Dept. AmountEst. Expenditure Airport $10,000.00 Professional services to administer the Passenger Facility Charge (PFC) Program. Costs are funded by the PFC Program. City Clerk's Office $7,066.97 Medical Transport Liability Insurance. Fire Rescue $2,136.50 Entry Level Firefighter testing and answer sheets. Leisure Services $994.24 + $29.88 Major League replica hats and visors. Leisure Services $4,300.00 Four (4) garbage receptacles for the Mark's Park area. Traffic Operations $1,642.65 + $200.00 Street light pole and hardware. Waste Management Services $4,431.92 Repair parts for the tub grinder. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED Uid ,211 q-qL,r7 /34Gr FY :20/f BUDGETED 7C %(eL JO EXPENDED YTD � 3<&1.1,da THIS REQUEST 3✓ 5.dt.' LEFT AFTER THIS "� REQUEST /j3G, 57U'i DATE j;?i,r :4 ::2-i;/3 Original - Clerk/Finance Cop - De•artment NAME(S) AND POSITION(S): Elizabeth Andrews, Registrar Waterloo Center for the Arts & Volunteer TBD DATE: 06/27/2013 NAME OF CLASS / MEETING: Pick up artwork. DESTINATION: Sheboygan, WI DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Sunday July 14, 2013 RETURN DATE: Monday July 15, 2013 DATE(S) OF MEETING: Sunday July 14, 2013 PURPOSE OF TRAVEL/TRAINING: Pick up collection of Mexican and Puerto Rican folk art donated to the permanent collection. A gift of $250 will be provided by the donor to help defray the costs associated with the pick-up. A volunteer courier will accompany Andrews on the trip. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, IA PRIVATE VEHICLE ESTIMATE OF COST: 100.00 LODGING TAXI 50.00 MEALS PARKING O REGISTRATION AIRFARE 175.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 325.00 0102642651346 BUDGET LINE ITEM: project: 26-STGOSG X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A P • LIC PURPOSE AND IS NECESSARY AND BEN. ICIA 0 THE CITY OF WATERLO D PARTMENT I APPROVE THIS TRAVEL REQUEST MAYOR 677 /13 K DATE DATE ared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2014_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 1/76'till Or' 5r;(> c'd °fy fly» 9,77, "3 Copy - Department NAME(S) AND POSITION(S): Sgt. Hector Camarin & Inv. Adam Wittmayer DATE: July 3,2013 NAME OF CLASS / MEETING: Investigative Strategies for Missing and Abducted Children DESTINATION: St. Paul, Minnesota DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: July 21, 2013 Return Date: July 25,2013 DATE(S) OF MEETING: July 22-25,2013 PURPOSE OF TRAVEL: Lt. McNamee is requesting authorization to send Sgt. Hector Camarin and Investigator Adam Wittmayer to the Investigative Strategies for Missing and Abducted Children School on July 22-25, 2013,in Minneapolis, Minnesota. This is a 4- day school put on by the National Amber Alert Association will provide Law Enforcement Investigators and Supervisors with the necessary information to properly understand and investigate cases involving missing and abducted children. The tuition, lodging and classroom materials are paid directly by the National Amber Alert Training and Assistance program at no cost to the city. The city will be responsible for meals and transportation to the training facility. A city vehicle will be used to travel to the training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $0.00 LODGING TAXI $406.00 MEALS PARKING $0.00 REGISTRATION AIRFARE $100.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 506.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 253.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR -t)- j_ r) DATE DATE City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 10,000.00 plus est. shipping costs of $ to pay for or puchase Professional services to administer the Passenger Facility Charge (PFC) Program. Costs are funded by the PFC Program. This purchase or expenditure is being made because: Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Mike Bearden was working for Earth Tech before going to Clapsaddle-Garber. We continue to work with Mike as he works with City Finance, FAA, and is familiar with the PFC program. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ri Bonds nRoad Use Tax Federal/other grants x Sewer n Sanitation Other (specify) PFC Fund This expenditure is to be coded to the following budget line -item: 291 29 7755 1319 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respect f submitt I1' d, n.. i I , Date (Project Code) $ 10,000.00 `' $ 10,000.00 (Signature Dept. Head or Designee) I I Date (Signature Finance Dept. Review) users\shared goodies \forms\Clapsaddle-Garber FY14.xls(Oct 2004) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk's Office Department to expend $ 7,066.97 plus est. shipping costs of $ 0.00 to pay for or purchase Medical Transport Liability Insurance This purchase or expenditure is being made because: Vendor selected for this purchase: PDCM Insurance Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Road Use Tax Bonds Federal/other grants Sewer n Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8900-1364 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature lep . Head or ▪ D- esignee) Date (Signature Finance Dept. Review) Date $ S 3000 $ ai- s3,000' K:\shared goodies \orms\Expenditure Pre-Authorization.Medical Transport Liability.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire $ 2,136.50 plus est. shipping costs of $ N/A Entry Level Firefighter testing and answer sheets. Department to expend to pay for or purchase This purchase or expenditure is being made because: To create a current hiring list for Waterloo Fire Rescue. Vendor selected for this purchase: CPS HR CONSULTING Bids or written quotes were taken on this purchase, as follows: Ni Bids or quotes were not taken on this purchase because: Testing materials are ordered through the Human Resources Department. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: I"I General Fund nBonds Road Use Tax n Sewer ❑ Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1319 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respecttuul) �subrr iited, (Signature Dept. Head brbesignee) 7/2 j/ ale $ 5,000.00 V/ $ 5,000.00 // 2/ec6u.L"it- �i; CLI `/2. 7• ZL/ (Signature Finance Dept. Review) Date K:\shared goodies\forms\BLANK EXPENDITURE PRE aUTHORIZATION FORM.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 994.24 plus est. shipping costs of $ 29.88 to pay for or purchase Major League replica hats and visors. This purchase or expenditure is being made because: Participants in our second session of coach pitch and tee ball receive hats as part of their registration fee. Vendor selected for this purchase: AD Starr Pittsburgh, PA x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: AD Starr is honoring their low bid from our Spring order and is the only vendor that can have the product delivered in time for our next session that starts in July. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds Road Use Tax Federal/other grants Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1566 Optimist Equipment (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is RR iaect submitted (Project Code) $ 42,000.00 $ 42,000.00 �� / /J » , c/,c&lc, !;, l ; 41,2671 1-, ,2cv3 {nature Dept{Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization -2013 hats.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,300.00 plus est. shipping costs of $ Four (4) garbage recepticals for the Mark's Park area. to pay for or purchase This purchase or expenditure is being made because: to provide trash cans for the high volume of people using the Mark's Park splash pad area. Vendor selected for this purchase: Landscape Forms Kalamazoo MO X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: The original trash recepticals were purchased from Landscape Forms. We would like to match the originals fixtures, so we need to purchase from this vendor. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110 1371 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 18,790.00 V and the current available balance is $ 18,790.00 // Respectfully submitted, ) Ca ;i/,i%, GLS.( t z (Sgnature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date 7-2 ;9'/} K:\shared goodies \forms\Expenditurel're-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,642.65 plus est. shipping costs of $ 200.00 to pay for or purchase Street Light Pole and hardware This purchase or expenditure is being made because: To replace a damaged pole due to a crash Vendor selected for this purchase: 3-E (X Bids or written quotes were taken on this purchase, as follows: 3-E Crescent Electric Supply Company Van Meter Supply Company Waterloo, IA Waterloo, IA Waterloo, IA $1,642.65 $1,715.00 $1,800.71 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund X Road Use Tax n Sewer Sanitation Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1521 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resp ctfully submitted (Project Code) $ 32,000.00 $ 32,000.00/ 1-61,1:0 (/��Q(4Leij 6&// 1- t.,.?.r blU Signature Dept. Fleator Designee) ' Date (Signature Finance Dept. Review) K:\shared goodies\forms12013-June-Expenditure Pre -Authorization - TO -Street light pole.xls (Mar 2010) r',21. 0/3 Date City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 4,431.92 plus ext. shipping cost of $ 0.00 to pay for or purchase Repair parts for tub grinder This purchase or expenditure is being made because: Parts to be replaced that are wornout 3 chain sprokets, roller chain, tub sproket sections and bushing nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Vermeer is the vender for these parts Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: ❑Road Use Tax: Sewer: X Sanitation: nBonds: nFederaVother grants: Other(specify): This expenditure is to be coded to the following budget line -item: 525/105400/2-1-1-0- «4/ (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respe tfully s ..mitted, A A (Sig ature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 210,008:08-- 2/pt,()` $ aa -07990:00— .2l0Urt �" 7, Li' ft 4 P..'1 z , of PUBLIC WORKS COMMITTEE July 8, 2013 5:05 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Ron Welper Harold Getty Approval of Agenda, as proposed. NEW BUSINESS 1. Authorization to seek bids for asphalt emulsions to support the City Seal Coat Program Submitted by Mark Rice, Public Works Director ADJOURNMENT Suzy Schares City Clerk CITY OF WATERLOO Committee Communication Public Works Committee Meeting: July 8, 2013 Prepared: 6/18/13 Dept. Head Signature: # of Attachments: SUBJECT: Request for authorization to seek bids for asphalt emulsions to support the City Seal Coat Program Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Summary Statement: Petroleum Products to support the Seal Coat Program Expenditure Required: IBA Source of Funds: 205-19-7110-1513 Policy Issue: Alternative: Background Information: Request for bids for emulsions necessary to complete FY14 Seal Coat Program. Petroleum Products being bid are: PRODUCT BID OUANTITY HFMS-2S - Oiling 5,000 Gallons CRS -2P - Seal Coat 50,000 Gallons CSS -1 Dilute - Fog Oil 15,000 Gallons HFE300 5,000 Gallons