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HomeMy WebLinkAbout07/15/2013Amended Council Agenda Items Council Meeting Monday, July 15, 2013 DD Add noise variance to consent agenda. 1.A.3. Request of Nisa Neil for a variance to the Noise Ordinance on July 15, 2013 from 7:00 p.m. to 8:30 p.m. in conjunction with Coalition Fur Peace event to be held at Lafayette Park including the use of a PA system, together with recommendation of approval of Director of Safety Services. Submitted by Dan Treika, Director of Safety Services DD PUBLIC HEARINGS 2. Request by Phillip Douglas to rezone approximately 1.3 acres of land located at the southwest corner of Martin Luther King Jr. Drive and Idaho Street from "R-2" One and Two Family Residence District to "C -P" Planned Commercial Zoning District, for the purpose of constructing a 60' x 120' commercial building; and instruct City Clerk to publish notice. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4- 4, Approving a Rezone on Certain Property. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Noel Anderson, Community Planning & Development Director MEND Change wrong contract amount. 8. Resolution approving the Vandewalle & Associates Proposed Scope of Work Agreement in the amount of $72,000.00 for Implementation of Services for 2014-2015 for the City of Waterloo, and authorize the Mayor and City Clerk to sign for and fully execute any necessary documents. Submitted by Noel Anderson, Community Planning & Development Director MEND Change date of hearing. 14. Request for Proposal for Demolition and Site Clearance Services RACM (regulated asbestos -containing materials) for 710 Willow and 115 Smith Streets Motion to instruct Community Planning & Development Director to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as August 5, 2013; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Noel Anderson, Community Planning & Development Director MEND Change date of minutes. PUBLIC INFORMATION 5. Waterloo Housing Authority meeting minutes of May 16, 2013 on file in the City Clerk's office. AMENDED THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JULY 15, 2013 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality fobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizensof our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. July 15, 2013 Roll Call. Moment of Silence. Pledge of Allegiance: Larry Smith, Superintendent of Waste Management Services. Agenda, as proposed or amended. Minutes of July 8, 2013, Regular Session, as proposed. Page 2 Proclamation declaring July 19 - 20, 2013 as the "2013 Promise Keepers National Conference." Presentation by Iowa State University Extension and Outreach regarding Black Hawk County Fair. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request of Faith Temple Baptist Church ABCUSA & BHC Health Department for a variance to the Noise Ordinance on July 20, 2013 and August 17, 2013 from 10:00 AM to 2:00 PM in conjunction with Free Community -Wide Zumbathon event to be held at Furgerson-Fields Park and Lincoln Park including the use of a PA system, together with recommendation of approval of Director of Safety Services. Submitted by Dan Trelka, Director of Safety Services 2. Request of Nisa Neil for a variance to the Noise Ordinance on July 15, 2013 from 7:00 p.m. to 8:30 p.m. in conjunction with Coalition Fur Peace event to be held at Lafayette Park including the use of a PA system, together with recommendation of approval of Director of Safety Services. Submitted by Dan Trelka, Director of Safety Services b. Motion to approve the following: Travel Requests Name 86 Title of Personnel Class/ Meeting Destination Date(s) Amount not to exceed July 15, 2013 2. Page 3 Elizabeth Andrews, Registrar, Waterloo Pick up artwork Sheboygan, Wisconsin July 14- 15, 2013 $325.00 Center for the Arts & Volunteer TBD Sgt. Hector Camarin & Inv. Adam Investigative Strategies for St. Paul, Minnesota July 21- 25, 2013 $506.00 Wittmayer Missing and Abducted Children 3. Recommendation of appointment of Wade Ingamells to the position of Park Maintenance H - Crew Leader, effective August 1, 2013 pending completion of pre-employment physical exam and drug testing. Submitted by Paul Huting, Leisure Services Director 4. Recommendation of appointment of Robert Jorgensen to the position of Golf Maintenance III, effective August 1, 2013. Submitted by Paul Hating, Leisure Services Director Class C Liquor License Permit Application 5. Cedar Valley Irish Cultural Association, Inc., Lincoln Park (New) (Expires 8/6/2013) (Includes Sunday Sales) Cigarette Permit Application 6. Demi's Blue Martini Lounge, 728 Commercial Street 7. City Liquor & Tobacco, 200 Broadway Street 8. Smoker's Choice, 210 W. 18th Street 9. Gerand LLC, DBA Crossroads BP, 2035 E. Mitchell Avenue 10. CVS Pharmacy #8544, 1825 E. San Martian Drive 11. CVS Pharmacy #8546, 205 Franklin Street 12. Bonds PUBLIC HEARINGS 2. Request by Phillip Douglas to rezone approximately 1.3 acres of land located at the southwest corner of Martin Luther King Jr. Drive and Idaho Street from "R-2" One and Two Family Residence District to "C -P" Planned Commercial Zoning District, for the purpose of constructing a 60' x 120' commercial building; and instruct City Clerk to publish notice. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. July 15, 2013 Page 4 Motion to receive, file, consider and pass for the first time Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, Approving a Rezone on Certain Property. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by NoelAnderson, Community Planning & Development Director RESOLUTIONS 3. Resolution setting date of hearing as August 5, 2013 to approve request by Garrett Gingrich to vacate an 8' wide platted utility easement at the northwest corner of Mount Vernon Drive and Meadow Lane in West Ridge Second Addition; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning and Development Director 4. Resolution approving award of bid to Ultramax Ammunition of Rapid City, South Dakota in an amount not to exceed $36,500.00 for the Police Department F.Y. 2014 ammunition needs. Submitted by Dan Troika, Director of Safety Services 5. Resolution approving Fifth Amendment to the Development Agreement between the City of Waterloo and MAKO Waterloo Corporation for the restoration and rehabilitation of the Rath Administration Building located at 1515 Sycamore Street. Submitted by Noel Anderson, Community Planning & Development Director 6. Resolution approving a change order to the previous Property Exchange Agreement with the Northeast Iowa Food Bank, Inc. to reflect an additional $6,419.88 in demolition costs at the site for new construction; and authorize the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by Noel Anderson, Community Planning & Development Director 7. Resolution approving Professional Services Agreement in the amount of $10,000.00 with HR Green, Inc. of Cedar Rapids, Iowa for the Chamberlain Phase III Demolition for additional services; and authorize the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by Noel Anderson, Community Planning & Development Director July 15, 2013 Page 5 8. Resolution approving the Vandewalle & Associates Proposed Scope of Work Agreement in the amount of $72,000.00 for Implementation of Services for 2014-2015 for the City of Waterloo, and authorize the Mayor and City Clerk to sign for and fully execute any necessary documents. Submitted by Noel Anderson, Community Planning & Development Director 9. Resolution approving the Release of Real Estate Mortgage for certain mortgage dated October 15, 1985 with National Cattle Congress and City of Waterloo, and authorize the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by Noel Anderson, Community Planning & Development Director 10. Resolution approving award of bid to Kirk Gross Company of Waterloo, Iowa in the amount of $87,787.99 for the purchase of Cedar Valley SportsPlex furnishings. Submitted by Mark Gallagher, Sports Manager 11. Resolution approving award of bid to Landmark Turf Services of Dunkerton, Iowa in the amount of $25,175.00 for the F.Y. 2014 Flood Control System Tree Removal. Submitted by Jamie Knutson, P.E., Associate Engineer OTHER COUNCIL BUSINESS 12. Motion approving Change Order No. 1 for a net decrease of $34,200.00 for work performed by Vieth Construction Corporation of Cedar Rapids, Iowa for the F.Y. 2012 Chamberlain Demolition Phase 3, Contract No. 806. Submitted by Noel Anderson, Community Planning & Development Director 13. Motion to receive and place on file the 2012 Operating Report of the Waterloo Water Works. Submitted by Dennis Clark, General Manager of Waterloo Water Works. 14. Request for Proposal for Demolition and Site Clearance Services RACM frequlated asbestos-containinq materials) for 710 Willow and 115 Smith Streets Motion to instruct Community Planning & Development Director to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as August 5, 2013; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Noel Anderson, Community Planning & Development Director July 15, 2013 Page 6 15. Request for Proposal for Demolition and Site Clearance Services RACM (regulated asbestos -containing materials) for the former Lafayette School located at 2265 Lafayette Street Motion to instruct Community Planning & Development Director to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as August 12, 2013; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Noel Anderson, Community Planning & Development Director ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, July 15, 2013 4:50 p.m. - Council Work Session, Council Chambers 5:10 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Communication from Cultural and Arts Department transmitting recommendation of retirement of Bonnie Winninger, Education Director, effective July 5, 2013 with recommendation of approval of payout of $7,384.78 for unused benefits. 2. Communication from Police Department transmitting recommendation of retirement of James Dale Noss, Police Officer, effective July 9, 2013 with recommendation of approval of payout of $6, 778.40 for unused benefits. 3. Communication from Street Department transmitting recommendation of retirement of Patricia Quail, Equipment Operator I, effective July 5, 2013 with recommendation of approval of payout of $3,289.38 for unused benefits. 4. Public Library Board of Trustees meeting minutes of June 11, 2013 on file in the City Clerk's office. July 15, 2013 Page 7 5. Waterloo Housing Authority meeting minutes of May 16, 2013 on file in the City Clerk's office. 6. Waterloo Leisure Services Commission meeting minutes of May 14, 2013 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Storm Water Lift Stations, Study & Design Phase Westfield Ave., Virden Creek and Vinton, Contract No. 831 Pay estimate No. 13 to Stanley Consultants, Inc. in the total amount due of $20,819.38. 2. Storm Water Lift Stations - Blower's Creek and Dry Run Creek, Contract No. 842 Pay estimate No. 21 to AECOM in the total amount due of $19,008.57. 3. F. Y.2012 Delane Avenue Watershed Detention Basin, Contract No. 853 Pay estimate No. 6 to JDE Engineering in the total amount due of $39,263.75. 4. Dry Run Creek Arch Storm Sewer Manhole & Valve Replacements, Contract No.814 Pay estimate No. 7 to AECOM in the total amount due of $7, 860.06. 5. Waterloo Storm Water Lift Stations - Hollywood, Contract No. 836 Pay estimate No. 21 to Snyder & Associates in the total amount due of $19,012.00. July 8, 2013 The Council of the Chambers, Waterloo, in the Chair. Roll City of Waterloo, Iowa, met in Regular Session at City Hall Council Iowa, at 5:30 p.m., on Monday, July 8, 2013. Mayor Ernest G. Clark Call: Cole, Getty, Jones, Greenwood, Welper, Hart. Absent: Schmitt. Moment of Silence. Pledge of Allegiance: Matt O'Brien, Director of Technology. 141222 Hart/Welper that the Agenda, as amended by updating the dates on items 1.b.1 and 4, amending the wording on item 3, 5, and 8, for the Regular Session on Monday, July 8, 2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion carried. 141223 - Hart/Welper that the Minutes, as proposed, for the Regular Session on Monday, July 1, 2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion carried. Mayor Clark recognized the July 2013 Team Member of the Month - Maria Tiller. CONSENT AGENDA 141224 Hart/Welper 2. that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving F 8, 2013, in the amount City Clerk's office, Finance Committee. Resolution adopted and 2. Request of Michael Fox 2013 from 2:00 - 2:30 conference event to be with recommendation of Resolution adopted and nance Committee Invoice Summary Report, dated July of $4,498,300.49, a copy of which is on file in the together with recommendation of approval of the upon approval by Mayor assigned No. 2013-577. for a variance to the Noise Ordinance on July 10, PM in conjunction with Dave O'Brien for Iowa press held at Lincoln Park including a speaker, together approval of Director of Safety Services. upon approval by Mayor assigned No. 2013-578. 3. Request of Susan Dunn for a variance to the Noise Ordinance on August 4, 2013 from 9:00 AM to 7:00 PM in conjunction with Waterloo Homecoming Reunion event to be held at Sullivan Park including a DJ and the use of a PA system, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2013-579. 4. Request of Iowa Heartland Habitat for Humanity for a concrete driveway to be located at 434 Florence Street, together with recommendation of approval of City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2013-580. b. Motion to approve the following: Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to exceed Chawne Paige, Digital Arts Manager Travel to return/pick up art at Emmanuel Merisier North Bergen, NJ July 9-15, 2013 $2,350.00 Sgt. Hector Camarin, Inv. Adam Wittmayer, Inv. Chris Morley, and Inv. Shawn Monroe Inside the Tape Homicide School Des Moines, Iowa Sept. 10- 12, 2013 $1,820.00 July 8, 2013 Page 3 easement, for the purpose of relocating the sanitary sewer line for commercial development purposes, on the property generally bounded by Crossroads Boulevard, Bopp Street and La Porte Road subject to the approval becoming effective upon the completion and acceptance of the new sanitary sewer line, as published in the Waterloo Courier on July 3, 2013, be received and placed on file. Voice vote -Ayes: Six. Motion carried. 141231 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Welper/Hart that the hearing be closed and recommendation of approval of Planning, Programming and Zoning Commission be placed on file. Voice vote -Ayes: Six. Motion carried. 141232 - Welper/Hart that "an Ordinance vacating a portion of an existing 16 foot sanitary sewer easement, for the purpose of relocating the sanitary sewer line for commercial development purposes, on the property generally bounded by Crossroads Boulevard, Bopp Street and La Porte Road", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Six. Motion carried. 141233 - Welper/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Six. Motion carried. 141234 - Welper/Hart that "an Ordinance vacating a portion of an existing 16 foot sanitary sewer easement, for the purpose of relocating the sanitary sewer line for commercial development purposes, on the property generally bounded by Crossroads Boulevard, Bopp Street and La Porte Road", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Six. Ordinance adopted and upon approval by Mayor assigned No. 5167. RESOLUTIONS 141235 Greenwood/Welper that "Resolution approving variance to the requirements of the 2013 Sidewalk Repair Program - Zone 3", be adopted. Roll call vote -Ayes: Six. Don Schares, Owner of Dairy Queen, noted that the sidewalk that runs through the drive through. This is the season his revenue made. He is requested to wait until early next spring to do the repair. Mayor Clark requested that the property owner notify the Engineering Department with a specific date to complete the work. Resolution adopted and upon approval by Mayor assigned No. 2013-583. 141236 - Getty/Hart that "Resolution approving the proposal with JSA Development for Federal and State Rehabilitation Incentive Tax Credits, Enterprise Zone Tax Credit, and Greyfield/Brownfield Tax Credit for 500 East 4th Street, for 5% of tax credit award", be adopted. Roll call vote -Ayes: Five. Nays: One (Greenwood). Mr. Greenwood questioned if this is standard procedure. Mayor Clark responded that it is common practice to hire consultants to write grants. David Deeds, JSA Controller, responded by explaining the potential cost for the agreement based on the award given. Mr. Jones questioned if hiring on a contingency is standard. Noel Anderson, Community Planning and Development Director, noted that we have done it both ways and the amount is over several years. Resolution adopted and upon approval by Mayor assigned No. 2013-584. July 8, 2013 141237 - Getty/Hart Page 4 that "Resolution approving an Agreement with the Waterloo Community Development Board for the use of F.Y. 2014 Block Grant Funds in the amount of $50,000.00 for the Gates Park Playground Project; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-585. 141238 - Getty/Hart that "Resolution approving an Agreement with the Waterloo Community Development Board for the use of F.Y. 2014 Block Grant Funds in the amount of $18,000.00 for the Sullivan Park Basketball Court Replacement Project; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-586. 141239 - Cole/Getty that "Resolution approving contract with AECOM Technical Services, Inc. for professional services related to the design and creation of construction bid documents of a storm sewer running generally under holes 14 & 15 at South Hills Golf Course", be adopted. Roll call vote -Ayes: Six. Mr. Jones asked for an explanation of the project. JB Bolger, Golf Manager, noted there is a large water shed that drains across the holes. This has caused issues during heavy rains. Resolution adopted and upon approval by Mayor assigned No. 2013-587. 141240 - Cole/Getty that "Resolution approving installation of 100 watt HPS street light on existing wood pole located across from 1334 Roosevelt; and authorize City Clerk to notify MidAmerican Energy", be adopted. Roll call vote -Ayes: Six. Mr. Hart thanked staff for getting this project done. Resolution adopted and upon approval by Mayor assigned No. 2013-588. 141241 - Cole/Getty that "Resolution approving Amendment to Health Insurance Plan to comply with healthcare reform requirements reducing new hire waiting period to 90 days", be adopted. Roll call vote -Ayes: Six. Mr. Getty asked what the current plan is. Suzy Schares, City Clerk, explained that the curre and that due to health care reform it now needs to b nt waiting period is 120 days e no longer than 90 days. Resolution adopted and upon approval by Mayor assign 141242 - Cole/Getty ed No. 2013-589. that "Motion approving Change Order No. 2 for a net increase of $403.00 for equipment purchased from Schmitt Telecom Partners for a New Phone System for the City", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-590. 141243 - Cole/Getty that "Motion approving Change Order No. 9 for a net increase of $45,657.63 for the F.Y. 2011 River Renaissance North Downtown Trail, Contract No. 786", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval OTHER COUNCIL BUSINESS 141244 - Hart/Welper by Mayor assigned No. 2013-591. to instruct Public Works Director to prepare specifications, bid documents, etc. in conjunction with Purchase of Emulsions for F.Y. 2014 Seal Coating Program, be approved. Voice vote -Ayes: Six. Motion carried. July 8, 2013 Page 5 141245 - Hart/Welper that specifications, bid documents, etc. in conjunction with the purchase of Emulsions for F.Y. 2014 Seal Coating Program, be received and placed on file. Voice vote -Ayes: Six. Motion carried. 141246 - Hart/Welper that "Resolution preliminarily approving specifications, bid documents, etc. in conjunction with the purchase of Emulsions for F.Y. 2014 Seal Coating Program", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-592. 141247 - Hart/Welper that "Resolution setting date of hearing and bid opening as July 22, 2013; and instruct City Clerk to publish notice of specifications, bid documents, etc. in conjunction with the purchase of Emulsions for F.Y. 2014 Seal Coating Program", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-593. ORAL PRESENTATIONS Jim Chapman, 224 Bertch, questioned how the consultant would be paid who will be applying for the tax credits. ADJOURNMENT 141248 - Hart/Welper that the Council adjourn at 5:53 p.m. Voice vote -Ayes: Six. Motion carried. Suzy Schares City Clerk CITY OF WATERLOO Council Communication City Council Meeting: July 15, 2013 Prepared: July 9, 2013 j Dept. Head Signature: # of Attachments: 1 SUBJECT: Proclamation: Promise Keepers National Conference Submitted by: Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: CITY OF WATERLOO, IOWA PROCLAMATION WHEREAS, since its founding in 1990, Promise Keepers' mission has been to ignite and unite men to become warriors to change their world through living out the Seven Promises; and WHEREAS, Promise Keepers is a Christ -centered organization dedicated to motivating men to keep their promises in the context of their family, church and community; and YC$EAS, God kept all the promises that He made to mankind and Promise Keepers comes from that covenant -keeping nature of the Father; and WHEREAS, Promise Keepers encourages men to be transformed and to live godly lives; thereby enhancing the lives of those they come into contact with including family, friends, co-workers, and neighbors. NOW, THEREFORE, I, Buck Clark, Mayor, with this proclamation do hereby recognize the 2013 Promise Keepers National Conference, July 19 - 20, 2013, at the UNI Dome, Cedar Falls, Iowa. IN WITNESS WHEREOF, I have hereunto set niy hand and caused the official seal of the City of Waterloo to be affixed this 15th day of July 2013. ATTEST: Suzy Schaies City Clerk 7a -e, Buck Clark Mayor City of Waterloo Bill Payments Bill Date 7/15/2013 Banking Date 7/16/2013 Prepared by: RH Journal Number 42 Fund Amount 010 446,173.14 101 20,852.00 224 16,436.21 266 45,914.27 283 484.02 290 97,956.36 291 90,911.40 409 115.00 411 271,054.13 412 57,171.13 413 16,772.79 423 115.00 426 32,988.41 520 130,426.99 521 4,953.55 525 61,148.75 609 3,759.90 610 4.325.41 611 526.35 612 89,267.10 900 15,724.00 WAR 1,407,075.91 Fund Amount for formula 010 1 $ 446,173.14 101 1 20,852.00 224 2 16,436.21 266 1 45,914.27 283 3 484.02 290 1 97,956.36 291 1 90,911.40 409 4 115.00 411 4 271,054.13 412 4 57,171.13 413 4 16,772.79 423 6 115.00 426 1 32,988.41 520 5 130,426.99 521 5 4,953.55 525 1 61,148.75 609 4 3,759.90 610 4 4,325.41 611 4 526.35 612 4 89,267.10 900 1 15,724.00 juornal total 2,814,151.82 $ 1,407,075.91 1 $ =. 811,668.33 WAR formula (1,407,075.91) 2 16 436.21 3 484.02 Approved check total 1,407,075.91 4 442,991.81. 5 135,360.54 6 115.00 w/d amount Bank Acct !/ (RB) OVRNT $ 811,668.33 V(RB) CDBG 16,436.21 I (USB)HOUSE 484.02 J/ B)GOB 442,991.81 (RB)SEW 135,380.54 (RB) CAP 115.00 $ 1,407,075.91 7/16/2013 forms bill banking net.xlsx 071513 To: (RB) ACCTS PYBL t No banking $ 1,407,075.91 TRANSFER REQ FUPrepared by/Date -7 -/ �r_3 %�/ �5-(3 F OM ACCOUNT / `1O ACCOUNT AMOUNT b (w0 1 -it PC__. OP) A veer 99,725L.0 REASON. /-- -- fmoi . 5(„? 7-/ 5-%3 , City of Waterloo Finance Committee Open Invoice Report For July 15 2013 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, July 12, 2013 Remove Rydell Chevrolet (waiting for core credit) EFT Transactions: 1,409,100.91 (2,025.00) 72,078.50 Workers Compensation Issued by TPA Gross Payroll Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's 27,659.41 1, 519, 892.28 1,566.12 Bill Payment Total - Monday, July 15, 2013 3,028,272.22 Payment to Council members or related entities: Schmitt Telecom $298.00 Linnea Martinez From: SUZY SCHARES Sent: Tuesday, July 09, 2013 9:06 AM To: Linnea Martinez Subject: RE: Time on Council Agenda -- Monday, July 15? Yes this will be a presentation. For now just .put it on the schedule until you do the agenda. Thanks, Presentation by Iowa State University Extension and Outreach regarding Black Hawk County Fair Suzy Schares, CMC City Clerk City of Waterloo 715 Mulberry Street Waterloo IA 50703 319-291-4522 83008 From: Linnea Martinez Sent: Tuesday, July 09, 2013 9:04 AM To: SUZY SCHARES Subject: RE: Time on Council Agenda -- Monday, July 15? Is this an agenda item? Linnea Martinez Administrative Secretary City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 (319) 291-4323 From: SUZY SCHARES Sent: Tuesday, July 09, 2013 8:16 AM To: Temeyer, Michelle R Cc: MAYOR CLARK; Linnea Martinez Subject: RE: Time on Council Agenda -- Monday, July 15? Hi Michelle, Council starts at 5:30 and we will put you first on the agenda. Suzy Schares, CMC City Clerk City of Waterloo 715 Mulberry Street Waterloo IA 50703 319-291-4522 #3008 From: Temeyer, Michelle R fmailto:temeyer@@iastate.edul Sent: Tuesday, July 09, 2013 6:05 AM To:;`,UZY SCHARES Cubject: Time on Council Agenda -- Monday, July 15? Suzy -- could we have a few minutes at the start of the council meeting on Monday, July 15 to talk about the Black Hawk County Fair -- attached is the schedule of events. Let me know if that is possible -- when does council meeting start? Thanks, Michelle Michelle Temeyer— Executive Director Iowa State University Extension and Outreach — Black Hawk County 3420 University Avenue, Suite B Waterloo, IA 50701 temever@iastate.edu p. 319.234.6811 c. 319.269-9360 www.extension.iastate.edu/blackhawk IOWA STATE UNIVERSITY Extension and Outreach Healthy People. Envtnnm.no. [.omni... 2 APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: Faith Temple Baptist Church ABCUSA & BHC Health Department 1Tge, APPLICANT'S ADDRESS: 415 Walnut Street APPLICANT'S PHONE #: 319-234-0854: 493-0097 ANTICIPATED DATE OF VARIANCE: July 20 & August 17, 2013 NAME OF EVENT: FREE Community —Wide Zumbathon TIMES OF DAY OF VARIANCE: 10:00am t-2:00pm GEOGRAPHICAL LOCATION OF VARIANCE: Ferguson Field Park and Lincoln Park DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: Ferguson Field Park is located within residential neighborhood. May be within two blocks of residents. Lincoln Park is in Downtown Waterloo and will be approximately two or more blocks from residents. PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. Zumbathon is an fun -filled activity promoting physical activity and socialization. Participants are lead in Zumba exercise. PA system is required with headset mics. The music is played loud enough to be heard above the voices of participants and to motivate them to move with the music. CITY COUNCIL ACTION: APPROVAL: \:at(7(; I2- Date ` Police Dept. Recommen on APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: 9(1 D Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-595 RESOLUTION GRANTING REQUEST OF FAITH TEMPLE BAPTIST CHURCH ABCUSA AND BHC HEALTH DEPARTMENT FOR A VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, Faith Temple Baptist Church ABCUSA and BHC Health Department are requesting a variance to the Noise Ordinance on July 20, 2013 and August 17, 2013 from 10:00 a.m. to 2:00 p.m., in conjunction with a Free Community -Wide Zumbathon event to be held at Furgeson-Fields Park and Lincoln Park, including the use of a PA system, and WHEREAS, said event will exceed the limits of the Ordinance No. 3094, Noise Ordinance, and WHEREAS, said Faith Temple Baptist Church ABCUSA and BHC Health Department have made formal application for a variance on July 20, 2013 and August 17, 2013 from 10:00 a.m. to 2:00 p.m., in conjunction with a Free Community -Wide Zumbathon event to be held at Furgeson-Fields Park and Lincoln Park, including the use of a PA system, together with recommendation and approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Faith Temple Baptist Church ABCUSA and BHC Health Department for a variance to Ordinance No. 3094, Noise Ordinance, on July 20, 2013 and August 17, 2013 from 10:00 a.m. to 2:00 p.m., in conjunction with a Free Community - Wide Zumbathon event to be held at Furgeson-Fields Park and Lincoln Park, including the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 15th day of July, 2013. E1nest G. Clark, Mayor ATTEST: Suzy Sc i ares, CMC City Cl rk APPLICANT'S NAME: APPLICANT'S ADDRESS: APPLICATION FOR ONCE TO NOISFf6RDINANCE vad 36213y 0 xfrt chid #E3 SOlio ` 6/ APPLICANT'S PHONE #: 5,59- 5/ e ANTICIPATED DATE OF VARIANCE: /� NAME OF EVENT: t TIMES OF DAY OF VARIANCE: 'vo fLM jeMM Vitt) AVii, // GEOGRAPHICAL LOCATION OF VARIANCE: DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: /J/ ./`did PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. CITY COUNCIL ACTION: 41, All 1,4 Applicant's Signature Date Police Dept. Recommendation APPROVAL: ,GI )3', 40/ 5 APPROVAL: DENIAL: DENIAL: n,-rL/ DECIREL LEVEL: l ?, Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-596 RESOLUTION GRANTING REQUEST OF NISA NEIL FOR A VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, Nisa Neil is requesting a variance to the Noise Ordinance on July 15, 2013, from 7:00 p.m. to 8:30 p.m., in conjunction with Coalition For Peace event to be held at Lafayette Park, including the use of a PA system, and WHEREAS, said event will exceed the limits of the Ordinance No. 3094, Noise Ordinance, and WHEREAS, said Nisa Neil has made formal application for a variance effective July 15, 2013, from 7:00 p.m. to 8:30 p.m., together with recommendation and approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Nisa Neil for a variance to Ordinance No. 3094, Noise Ordinance, on July 15, 2013, from 7:00 p.m. to 8:30 p.m., in conjunction with Coalition For Peace event to be held at Lafayette Park, including the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 15th day of July, 2013. ATTEST: /fl Suzy Schres, CMC City Cle k f2L7 nest G. Clark, Mayor TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINEITEMUSED U7•) (' �%,(;7.f /.5 `1(' FY :20/1 BUDGETED It el 61,47 EXPENDED YTD , 3 THIS REQUEST 3 ✓ 5:t.)&) LEFT AFTER THIS ,/ REQUEST 7. G `.>, eh) DATE i/!'-' a' Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Elizabeth Andrews, Registrar Waterloo Center for the Arts & Volunteer TBD DATE: 06/27/2013 NAME OF CLASS / MEETING: Pick up artwork. DESTINATION: Sheboygan, WI DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Sunday July 14, 2013 RETURN DATE: Monday July 15, 2013 DATE(S) OF MEETING: Sunday July 14, 2013 PURPOSE OF TRAVEL/TRAINING: Pick up collection of Mexican and Puerto Rican folk art donated to the permanent collection. A gift of $250 will be provided by the donor to help defray the costs associated with the pick-up. A volunteer courier will accompany Andrews on the trip. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, IA PRIVATE VEHICLE ESTIMATE OF COST: 100.00 LODGING TAXI 50.00 MEALS PARKING 0 REGISTRATION AIRFARE 175.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 325.00 0102642651346 BUDGET LINE ITEM: project: 26-STGOSG X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A P • LIC PURPOSE AND IS NECESSARY AND BEN ICIA 0 THE CITY • WATERLO • D PARTMENT I APPROVE THIS TRAVEL REQUEST AYOR (ci I 3: A '3 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2014 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 1166'0‘00(' UL'(' - -2 f.) Copy - Department NAME(S) AND POSITION(S): Sgt. Hector Camarin & Inv. Adam Wittmayer DATE: July 3, 2013 NAME OF CLASS / MEETING: Investigative Strategies for Missing and Abducted Children DESTINATION: St. Paul, Minnesota DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: July 21, 2013 Return Date: July 25, 2013 DATE(S) OF MEETING: July 22-25,2013 PURPOSE OF TRAVEL: Lt. McNamee is requesting authorization to send Sgt. Hector Camarin and Investigator Adam Wittmayer to the Investigative Strategies for Missing and Abducted Children School on July 22-25, 2013,in Minneapolis, Minnesota. This is a 4- day school put on by the National Amber Alert Association will provide Law Enforcement investigators and Supervisors with the necessary information to properly understand and investigate cases involving missing and abducted children. The tuition, lodging and classroom materials are paid directly by the National Amber Alert Training and Assistance program at no cost to the city. The city will be responsible for meals and transportation to the training facility. A city vehicle will be used to travel to the training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $0.00 LODGING $406.00 MEALS $0.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 506.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 253.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT I-(EAD DATE I APPROVE THIS TRAVEL REQUEST MAYOR DATE CITY OF WATERLOO Council Communication City Council Meeting: 7/15/13 Prepared: 7/8/13 Dept. Head Signature: PH # of Attachments: 0 SUBJECT: Appointment of Wade Ingamells to the position of Park Maintenance II - Crew Leader Submitted by: Paul Huting, Leisure Services Director Recommended City Council Action: Approve appointment of Wade Ingamells to the position of Park Maintenance II- Crew Leader from the current Civil Services list. This appointment would become effective August 1 pending pre-employment physical exam and drug testing. Summary Statement: This position replaces a Park Maintenance II - Crew Leader position that is vacant due to a promotion. The Human Resources Committee approved filling this position at their July 1, 2013 meeting. Expenditure Required: Ongoing for salary and benefits. Source of Funds: Position is budgeted in the current operating budget. Policy Issue: NA Alternative: NA Background Information: This vacant position needs to be filled in order to properly care for our parks and athletic fields. CITY OF WA I'ERLOO Council Communication City Council Meeting: 7/15/13 Prepared: 7/8/13 Dept. Head Signature: PH # of Attachments: 0 SUBJECT: Appointment of Robert Jorgensen to the position of Golf Maintenance III Submitted by: Paul Huting, Leisure Services Director Recommended City Council Action: Approve appointment of Robert Jorgensen to the position of Golf Maintenance III from the current Civil Services list. This appointment would become effective August 1. Summary Statement: This appointment fills a vacancy due to retirement at Gates Park Golf Course. The Human Resources Committee approved filling this position at their July 1, 2013 meeting. Expenditure Required: Ongoing for salary and benefits. Source of Funds: Position is budgeted in the current operating budget. Policy Issue: NA Alternative: NA Background Information: This vacant position needs to be filled in order to properly care for our golf courses. BONDS FOR COUNCIL APPROVAL JULY 15, 2013 RIGHT OF WAY CONSTRUCTION BOND (EXPIRES 4/30/14) AMOUNT: $5,000.00 SUR0023077 HR GREEN, INC. CEDAR RAPIDS, IA 0881402 EMILY O'CONNELL ELK RUN HEIGHTS, IA 95 -BA -G540-6 ELLIOT WISE WATERLOO, IA Mayor BUCK CLARK CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: July 1 2013 Prepared: June 26 2013 Dept. Head Signature: # of Attachments: 5 COUNCIL MEMBERS SUBJECT: Request by Phillip Douglas to rezone approximately 1.3 acres from "R-2" One and Two Family Residence District to, "C -P" Planned Commercial Zoning District for the purpose of constructing a 60' x 120' commercial building, DAVID JONES Ward I Submitted by: Noel Anderson, Community Planning & Development Director CAROLYN Recommended City Council Action: That the City Council set a date of public hearing COLE Ward 2 and publish an official notice pertinent to the requested site rezone. HAROLD Summary Statement: The applicant is requesting to rezone the site in question to allow for GETTY the construction of a 60' x 120" commercial building for the storage of personal items. Ward 3 QUENTIN The site in question had a home that was demolished in 2008 by the present owner. HART There are two remaining garages on the site that where built in 1916 and 2007. Accessory Ward 4 structures without a permitted use are not allowed in residentially zoned districts which is the reason for the request to rezone from "R-2" One and Two Family Residents district to RON "C -P" Planned Commercial District. Therefore this rezone will not only allow the building WELPER wards of new structure but will legalize the two existing garages on the site. BOB At the March 5, 2013 Planning, Programming and Zoning Commission meeting, the GREENWOOD commission voted unanimously to approve the requested rezone. At -Large STEVE Expenditure Required: N/A SCHMITT At -Large Source of Funds: N/A Policy Issue: Rezone/Land Use Alternative: N/A Background Information: Cc: Aric Schreoder, City Planner Noel Anderson- Community Planning and Development Director CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: March 5, 2013 Request to rezone approximately 1.3 acres from "R-2" One and Two Family Residence District to, "C -P" Planned Commercial Zoning District for the purpose of constructing a 60' x 120' commercial building. Jim Blackledge of Iowa Post Frame Builders on behalf of Philip Douglas of Long Beach California The applicant is requesting to rezone the site in question to allow for the construction of a 60' x 120" commercial building for the storage of personal items. The area in question has a mix of uses, which include "R-2" immediately to the north, "C -P" Planned Commercial to the northeast, "R-3", "R -P" Planned Multifamily Residential District immediately to the east, which includes a recently approved Hobby Farm. To the south there is a railroad line separating the area in question from Highland Park which is zoned "R-2" One and two Family District. It would appear that there would not be a negative impact on the surrounding area. The property is located at the southwest corner of Martin Luther King Jr. Drive and Idaho street. Martin Luther King Jr. Drive is classified as a Major Arterial while Idaho Street is classified as a Minor Arterial street. There is a sidewalk along the east side of Idaho Street and a Bike/Walk way along the north side of Martin Luther King Jr. Drive. The proposed rezone and construction of a commercial building on the site in question would not appear to have a negative impact on pedestrian or vehicular traffic in the area. There is Bike/Walk way along the north side of Martin Luther King Jr. Drive that includes a trailhead at the northeast corner of Idaho and Martin Luther King Jr. Drive. The Bike/Walkway runs east and west from North Elk Run Road to the corner of Vine and Lane Streets. It would appear that the proposed rezone and construction of a commercial building would not have a negative impact on the trail. The proposed rezone area is currently zoned "R-2" One and Two Family District and has been zoned as such since the adoption of the Zoning Ordinance No. 2479 in 1969. The area in question has seen very little new development The area in question has a mix of uses, which include "C-1" immediately to the north, "C -P" Planned Commercial to the northeast, "R-3", "R -P" Planned Multifamily Residential District immediately to the east, which includes a recently approved Hobby Farm. To the south there is a railroad line separating the area in question from Highland Park which is zoned "R-2" One and two Family District. R-2 to C -1,C -Z at 130 Jackson Street for Mini Storage Page 1 of 3 BUFFERS/ SCREENING: DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES! SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: March 5, 2013 At this time, there would not appear to be any need for screening. Appropriate drainage plans would have to be submitted with any site plans before a building permit is issued. The area to be rezoned is in the Zone C, which is not a special flood hazard area as established by the Federal Emergency Management Association (FEMA) Flood Insurance Rate Map dated July 2011. East High School is located approximately 1 mile to the west of the site, Highland park is to the immediate south, and Ferguson Field is %z miles to the north. There are 3 waterline stubs in the intersection of Idaho and Martin Luther King Jr. Drive but no water main serves the area. There is no sanitary sewer to survey the area. The applicant however, does not plan to have bathrooms or running water to the commercial building. The Future Land Use Map designates this area as Mixed Commercial, Medium to High Density Residential, and professional Offices. The construction of a commercial building would appear to be in conformance with the Future Land Use Plan and Comprehensive Plan. Staff feels that by requiring the "C -P" Planned Commercial District, the proposed project can be carefully reviewed by the planning staff, Planning and Zoning Commission, and City Council to ensure that the proposed building will fit in with current and future developments. The proposed rezone would comprise of 1.3 acres owned by the applicant. The applicant has submitted a site plan indicating a 60' x 120' commercial building to be constructed on the site. The site in question had a home that was demolished in 2008 by the present owner. There are two remaining garages on the site that where built in 1916 and 2007. Accessory structures without a permitted use are not allowed in residentially zoned districts which is the reason for the request to rezone from "R-2" One and Two Family Residents district to "C -P" Planned Commercial District. Therefore this rezone will not only allow the building of new structure but will legalize the two existing garages on the site. City code requires that a structure that disturbs 5,000 sq ft or more will be required to have storm water retention plans submitted to the engineering department prior to a permit being issued. The applicant has agreed to submit such plans when and if the rezone request is approved. A portion of the area requested to be rezoned was formerly owned by the City of Waterloo and was sold to the applicant. This portion is labeled parcel "C" in the plat of survey and was a disposal parcel that remained after the construction of MLK Jr. Drive. As required, staff did offer the disposal parcel to the R-2 to C -1,C -Z at 130 Jackson Street for Mini Storage Page 2 of 3 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: March 5, 2013 original property owner who declined to purchase the parcel from the city. Staff met with the builder Jim Blackledge to discuss the overall esthetic look of the building so as to ensure that the building will have a quality professional look in a highly visible corner location. It was decide that the building will have wainscoating, contrasting corner trim, two sliding doors, windows on the east side and north sides of the building There is no platting required for this request. Therefore, staff recommends the request to rezone approximately 1.3 acres from "R-2" One and Two Family Residence District to, "C -P" Planned Commercial District for the purpose of constructing a 60' x 120' commercial building at the Southwest corner of MLK Jr. Drive and Idaho Street be approved for the following reasons: 1. The proposed storage facility would not appear to be out of character with the area nor would it have a negative impact on the neighborhood. And subject to the following conditions: 1. That the final site plan meet all requirements including but not limited to drainage, landscaping, screening, hard surface vehicle use areas etc. 2. That there be wainscoating surrounding the entire building, including the sliding doors, contrasting corner trim, and at least two windows on the east and north sides of the building. R-2 to C-1 ,C -Z at 130 Jackson Street for Mini Storage Page 3 of 3 491 Paul H. Holland, 1107 Technology Parkway, Cedar Falls, Iowa 50613-6951, (319)-266-0161 10.0 10.0' n -o 73 C72o m0 ZN —Im 0 LOCATION MAP MARTIN LUTHER KING JR. DRIVE PROPOSED REZONING —IDAHO S1. RAIROAD AVE. Proprietor: Philip Douglas (n J IDAHO STREET - 78.4' -- DUE SOUTH (BEARINGS ARE ASSUMED) 0' 2 50 HELLAND ENGINEERING & SURVEYING, LTD. O SET N0.4 REBAR X 24" LONG W/ORANGE PLASTIC CAP #65 1107 Technaiogy Parkway (009 RECORDED AS FILE NAME: 13-1 DO.DWG Cedar Falb, Iowa 50613-6951 SCALE: 1°=50' PROJECT#13-100 (319)-266-0161 L SHEET 1 OF 1 OPC PLASTIC CAP (0—ORANGE, R=RED, Y=YELLO'A) PROPOSED REZONING OF PART OF SW 1/4 SEC. 19-T89N-R12W WATERLOO, BLACK HAWK COUNTY, IOWA FOR IOWA POST FRAME BUILDERS L.C. 10a 05 JASS.een.41ns WEST SIDE -GABLE SIDE 2 ELEVATION [IUIM1MM1LL�l1Ula Maestro Philip Douglas Esumec Number 240 1/1@019 742-71-- .sn-t1 s EAST SIDE -GABLE SIDE 1 ELEVATION Maestrd PhInp Douglas Eatlmate Number 240 1/142013 SOUTH w .MVESIDE exvnnau Maestro City of Waterloo Planning, Programming and Zoning Commission March 5, 2013 SW Corner of MLR Jr Dr and Idaho St Rezone R-2 to C-2 Philip Douglas THIS PLAT REPRESENTS A SURVEY OF PARCEL "C" That part of parcel described in Fee Book No. 2007-017399 in the Office of the Black Hawk County Recorder, being a part of the Southwest Fractional Quarter (SW FRL 1/4) of Section No. 19, Township No. 89 North, Range No. 12 West of the Fifth Principal Meridian, City of Waterloo, Black Hawk County, Iowa, described as follows: Commencing at the Northeast corner of said Southwest Fractional Quarter, point being a found 1"o.d. iron pinched pipe; thence along the East line of said Southwest Fractional Quarter Due South a distance of 728.85 feet; thence Due West a distance of 49.5 feet to the West right-of-way line of Idaho Street, point being the Southeasterly corner of Martin Luther King Jr. Drive right-of-way being described in Land Book 568 Page 308 In the Office of the Black Hawk County Recorder, point being a set W rebar with license #6505 and also being the point of beginning; thence along said West right-of-way line Due South a distance of 78.4 feet to a found Y" rebar; thence along said West right-of-way line South 10°45' West a distance of 160.65 feet to the Northerly right-of-way line of the Union Pacific Railroad Company (formerly the Chicago and North Western Railway Company and formerly the Chicago Great Western Railway Company), point being a found I/2" rebar with license #3641; thence along said Northerly right-of-way line North 85°45W West a distance of 171.6 feet to a found W rebar with license #3641; thence along said Northerly right-of-way line North 00°11' East a distance of 50.05 feet (recorded as 50 feet) to a found rebar with license #7811; thence along said Northerly right-of-way line North 84°52' West a distance of 67.05 feet to the Southwesterly corner of parcel described In Fee Book No. 2007-017399, point being a found 1"0 solid iron pin; thence along the West line of said parcel described in Fee Book No. 2007-017399 North 00°011/2' West a distance of 60'.0 feet to said Southerly right-of-way line of Martin Luther King Jr. Drive, point being a set /z" rebar with license #6505; thence along said Southerly right-of-way line North 57°03' East a distance of 95.35 feet to a set /z" rebar with license #6505; thence along said Southerly right-of-way line North 65'07%1 East a distance of 168.3 feet to a set /d' rebar with license #6505; thence along said Southerly right-of-way line South 44`53' East a distance of 49.6 feet to the point of beginning. Containing 1.17 acres. Subject to easements of record and not of record. Note: The East line of said Southwest Fractional Quarter is assumed to bear Due South for this description. Doo/eoo® X513 Lg '6 1134 6TOZ/eZ/90 DESCRIPTION1 PARCEL '0' A PARCEL SITUATED IN PART OF THE SOUTHWEST FRACTIONAL 1/4 OF SECTION 19, TOWNSHIP 89 NORTH, RANGE 12 WEST OF THE 5TH P.M.. CITY' OF WATERLOO, COUNTY OF BLACK HAWK, STATE OF IOWA. MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER or SAID SOUTHWEST FRACTIONAL 1/4 :THENCE SOUTH Cl° (DECREES[ 05' [MINUTES) 5S- (SECONDS) EAST (ASSUMED BEARING FOR THE PURPOSE OF THIS DESCRIPTION) ON THE BAST LINE OF SAID SOUTHWEST FRACTIONAL V.I. A DISTANCE OF 728.05 FEET; THENCE SOUTH 88°54'05- WEST. 49,50 FEET TO A CORNER OF PARCEL 'C' THAT IS RECORDED IN DOCUMENT 2007029185 IN THE BLACK HAWK COUNTY RECORDER'S OFFICE, ALSO BEING ON THE PRESENT SOUTHEASTERLY RIGHT-OF-WAY LINE OF MARTIN LUTHER KING, JR.DRIVEITHENCE NORTH 4S' SB 5S- WEST ON THE NORTHERLT LINE Or SAID PARCEL 'C'. ALSO BEING THE PRESENT SOUTHEASTERLY RIGHT-OF-WAY LINE OF MARTIN LUTHER KING, JR, DRIVE, 49.60 FEET[ THENCE SOUTH 64°Or5O' WEST ON THE NORTHERLY LINE OF SAID PARCEL 'C', ALSO BEING THE PRESENT SOUTHEASTERLY RIGHT=DF-WAY OF MARTIN LUTHER KING, JR. DRIVE, 160.30 FEET, THENCE SOUTH 5S°57'O5' WEST ON THE NORTHERLY LINE OF SAID PARCEL 'C', ALSO BEING THE PRESENT SOUTHEASTERLY RIGHT-OF-WAY LINE OF MARTIN LUTHER KING, JR.OR 95.35 FEET TO THE POINT OF BEGINNING OF THE PARCEL OF LAND HEREIN DESCRIBED: THENCE SOUTH 01°07'25" EAST ON THE WESTERLY LINE OF SAID PARCEL 'C'.®0.00 FEET TO THE PRESENT NORTHERLY RIGHT=OF=WAY LINE OF THE UNION PACIFIC RAILROAD PROPERTY; THENCE NORTH ®G°28'39" WEST ON THE PRESENT NORTHERLY RIGHT-OF-WAY LINE OF THE UNION PACIFIC RAILROAD PROPERTY_ 110.00 FEET: THENCE NORTH 67°31'40' EAST, 181.93 FEET 70 THE POINT OF BEGINNING, CONTAINING 6,770 SQUARE FEET OR 0.16 ACRE. Earl (Tech .4 TrEireat0 wtasmenaI Lam_ company THIS PLAT OR SLIHDIVI§ION MAS BEEN REVIEWED DY THE CITY OF WATERLOO- IOWA j i Slgnota,ro of City DY®Ino/c© AchnInIatrator D°t® SHEET 2 OF 2 (Fnge i v£ 2) POINT LETTER Jo 11. � d h r u:SN6WO'NNMEMTyp.,CEll ' R.co OfuRVE�RlSOAmoOS TY"' OEN RA•AP4.. Ib/Of/F.l. a 61:0964 W 93:P f19.c0 . n t 1T�.x4a9RT.@ JUOI TM n IRpARThY RECRLwLEy F11a2010-00024184 316 • It uN•.w, 00101 MARTIN LUTHER JR DRIVEL RIGRT-OF-WAY CITY OF WATERLOO. IOWA PARCEL 'B• ASSICIE0 BY ORNER• CITT Of WATERLOO THE BLACK HARK CuaET WAVE REO1£STEO BYT CITY OF WATERLOO ALTITOMS OFFICE CTR. SEC. 19-09.12• FO. PINCHEO TOP PIPE 1• HEARING / DISTANCE sot' A TO G R TO C C TO 0 O TO E E TO C O TO 0 • N 4551955' TV 99.60' • S 6901'90- R 16630' • $ $5057.05. W 95.35' • 4 01007'25' E 80.00' • N 66020'38' R IT0.00' • N 6793140' E 151.93' SW FRL, 1/4 19-89-12 PRESENT NLY R -O -W LINE UNION PACIFIC RAILROAD PRESENT 5E'LY R -O -R LINE MARTIN LUTHER RING JR, DRIVE 601905.55 •E 72845' SOI90S'55-E 2649.97" 500954.05-1V 45.90' PARCEL 'C• OOCNIAENT NO 200702]135 CENTERLINE EXISTING TRACKS CORNERS A. B. C. AND D END Na. A NEBARIORANOE PLASTIC CAP NO.6505 CORNER E END I. 01A. IRON PIN CORNER O BET NO.4 REBAR/TELLOW PLASTIC CAP NO. 8S05 CD__•1I EarthTech $904M 0104Ntlm.l U4. C1,IpIM X/a °rS 00/ TOOT] S I/9 COR. SEC 19-09-17 FO. ALUM. 0ISR1'E• 0 SCALE IN FEET 1.2C ENO SHEET I OF 52 / V/2- C11e Nlmhar: 2010-00024184 Nag: 1 El B9 121 PIE MI IN 1111 El El El DI El W 123 AK3 L946 11:12 ETOZ/BZ/ ®®US EarthTech $904M 0104Ntlm.l U4. C1,IpIM X/a °rS 00/ TOOT] S I/9 COR. SEC 19-09-17 FO. ALUM. 0ISR1'E• 0 SCALE IN FEET 1.2C ENO SHEET I OF 52 / V/2- C11e Nlmhar: 2010-00024184 Nag: 1 El B9 121 PIE MI IN 1111 El El El DI El W 123 AK3 L946 11:12 ETOZ/BZ/ ®®US (Pape 2 LS 2) D MARTIN LUTHERKINGAL JR.PARC RVE RIGHT-OF-WAY CITY OF WATERLOO. IOWA WHEW CITY OF WATERLOO SURVEY REQUESTED BT. COY OF WATERLOO PARCEL 'D' ASSIGNED BT THE BLACK HAIR COUNTY AUDITM'S OFFICE DESCRIPTION, PARCEL '0' A PARCEL SITUATED IN PART OF THE SOUTHWEST FRACTIONAL 1/4 OF SECTION 19, TOWNSHIP 09 NORTH, RANGE 12 WEST OF THE 5TH P.M.. CITY OF WATERLOO. COUNTY OF BLACK HAWK, STATE OF IOWA. MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID SOUTHWEST FRACTIONAL 1/4 :THENCE SOUTH GI° IDEOREES105' IMINUTE5155- (SECONDS) EAST (ASSUMED BEARING FOR THE PURPOSE OF THIS DESCRIPTION] ON THE EAST LINE OF SAID SOUTHWEST FRACTIONAL 1/4. A DISTANCE OF T28.135 FEET; THENCE SOUTH Be°54'05- WEST. 49.50 FEET TO A CORNER OF PARCEL 'C' THAT IS RECORDED IN DOCUMENT 2007023185 IN THE BLACK HAWK COUNTY RECORDER'S OFFICE. ALSO BEING ON THE PRESENT SOUTHEASTERLY RICHT-OF-WAY LINE OF MARTIN LUTHER KING, JR. DRIVE( THENCE NORTH 4CTSB'S5' WEST ON THE NORTHERLY LINE OF SAIO PARCEL. 'C. ALSO BEING THE PRESENT SOUTHEASTERLY RIGHT-OF-WAY LINE OF MARTIN LUTHER KING. JR. ORIVE, 49.60 FEET( THENCE SOUTH 64001'50' WEST ON THE NORTHERLY LINE OF SAID PARCEL 'C'.ALSO BEING THE PRESENT SOUTHEASTERLY RICHT-OF-WAY OF MARTIN LUTHER KING. JR.DAIVE.16B.30 FEET?THENCE SOUTH S5°57'OS- WEST ON THE NORTHERLY LINE OF SAID PARCEL 'C'. ALSO BEING THE PRESENT SOUTHEASTERLY RIGHT-OF-WAY LINE OF MARTIN LUTHER K INC. JR. DRIVE. 95.35 FEET TO THE POINT OF BEGINNING OF THE PARCEL OF LAND HEREIN DESCRIBED:THENCE SOUTH 014'07'25 - EAST ON THE WESTERLY LINE OF SAID PARCEL 'C, 60.00 FEET TO THE PRESENT NORTHERLY RIGHT-OF-WAY LINE OF THE UNION PACIFIC RAILROAD PROPERTY. THENCE NORTH B6°28.39' WEST ON THE PRESENT NORTHERLY RIGHT-OF-WAY LINE OF THE UNION PACIFIC RAILROAD PROPERTY.1T0.0D FEET; THENCE NORTH 6T°31'40' EAST. 101,93 FEET TO THE POINT OF BEGINNING. CONTAINING 6.TTB SOUARE FEET OR 0.16 ACRE. 0 EarthTech A 8d(CEI pnmm6wl VA. company 600/200 TRIS PLAT DR SUBDIVISION HAS SEEN REVIEWED 9T THE COY OF WATEPAOO. 1011. lite Soo IR,.°i.'. of City Or elnonc. Ad I.tretor 1i J_ Dote SHEET 2 OF 2 PYie Number, 2010-00026186 ERB: 2 XY3 LS e6 IH,d ET03/82/90 ) Paul H. Helland, 1107 Technology Parkway, Cedar Falls, Iowa 50613-6951, (319)-266-016 d oskoe 3 0 n -o Co Ao mN Z o P N n NN N Z z Z 0 Asa oma^ o" `' 9 9s wi- o(2 0 `'P oI) rG F LOCATION MAP MARTIN LUTHER KING JR. DRIVE PROPOSED REZONING --50.05'- 10,0' Proprietor: Philip Douglas 0 IDAHO STREET HELLAND ENGINEERING & SURVEYING, LTD 1107 Technology Parkway Cedar Falls, Iowa 506138951 (319)-266-0161 1 SHEET 1 OF 1 v DUE SOUTH (BEARINGS ARE ASSUMED) 0' 25' 50' 100' SET NO. 4 REBAR X 24" LONG W/ORANGE PLASTIC CAP #6505 (00) RECORDED AS FILE NAME: 13-100.DWG SCALE: 1' = 50' PROJECT #13-100 OPC PLASTIC CAP (O=ORANGE, R=RED, Y=YELLOW) PROPOSED REZONING OF PART OF SW 1/4 SEC. 19-T89N-R12W WATERLOO, BLACK HAWK COUNTY, IOWA FOR IOWA POST FRAME BUILDERS L.C. NOTICE OF PUBLIC HEARING ON REZONING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 15th day of July, 2013, at 5:30 p.m. in the Council Chambers in the City Hall in the City of Waterloo, Iowa, a public hearing will be held by the Council of the City of Waterloo, Iowa, to approve the request by Phillips Douglas to rezone 1.3 acres generally located at the Southwest corner of Martin Luther King Jr. Drive and Idaho Street from "R- 2" One and Two Family Residence District to "C -P" Planned Commercial District for the purpose of constructing a 60' x 120' commercial building, legally described as follows: Parcel "C" That part of parcel described in Fee Book No. 2007- 017399 in the Office of the Black Hawk County Recorder, being a part of the Southwest Fractional Quarter (SW FRL 1/4) of Section No. 19, Township No. 89 North, Range No. 12 West of the Fifth Principal Meridian, City of Waterloo, Black Hawk County, Iowa, described as follows: Commencing at the Northeast corner of said Southwest Fractional Quarter, point being a found 1"o.d. iron pinched pipe; thence along the East line of said Southwest Fractional Quarter Due South a distance of 728.85 feet; thence Due West a distance of 49.5 feet to the West right-of-way line of Idaho Street, point being the Southeasterly corner of Martin Luther King Jr. Drive right-of-way being described in Land Book 568 Page 308 in the Office of the Black Hawk County Recorder, point being a set 4" rebar with license #6505 and also being the point of beginning; thence along said West right-of-way line Due South a distance of 78.4 feet to a found 4" rebar; thence along said West right-of-way line South 10°45' West a distance of 160.65 feet to the Northerly right-of-way line of the Union Pacific Railroad Company (formerly the Chicago and North Western Railway Company and formerly the Chicago Great Western Railway Company), point being a found 4" rebar with license #3641; thence along said Northerly right-of-way line North 85°454' West a distance of 171.6 feet to a found 4" rebar with license #3641; thence along said Northerly right-of-way line North 00°11' East a distance of 50.05 feet (recorded as 50 feet) to a found rebar with license #7811; Page 2 thence along said Northerly right-of-way line North 84°52' West a distance of 67.05 feet to the Southwesterly corner of parcel described in Fee Book No. 2007-017399, point being a found 1"o solid iron pin; thence along the West line of said parcel described in Fee Book No. 2007-017399 North 00°01';' West a distance of 80.0 feet to said Southerly right- of-way line of Martin Luther King Jr. Drive, point being a set W' rebar with license #6505; thence along said Southerly right-of-way line North 57°03' East a distance of 95.35 feet to a set '," rebar with license #6505; thence along said Southerly right-of-way line North 65°079' East a distance of 168.3 feet to a set '-�" rebar with license #6505; thence along said Southerly right-of-way line South 44°53' East a distance of 49.6 feet to the point of beginning. Containing 1.17 acres. Subject to easements of record and not of record. Note: The East line of said Southwest Fractional Quarter is assumed to bear Due South for this description; And; Parcel "D" A parcel situated in part of the Southwest Fractional 1/4 of Section 19, Township 89 North, Range 12 West of the 5th P.M., City of Waterloo, County of Black Hawk, State of Iowa, more particularly described as follows: Commencing at the Northeast corner of said Southwest Fractional 1/4; thence South 01° (degrees) 05' (minutes) 55" (seconds) East (assumed bearing for the purpose of this description) on the East line of said Southwest Fractional 1/4, a distance of 728.85 feet; thence South 88°54'05" West, 49.50 feet to a corner of Parcel "C" that is recorded in Document 2007023155 in the Black Hawk County Recorder's office, also being on the present Southeasterly right-of-way line of Martin Luther King, Jr. Drive; thence North 45°58'55" West on the Northerly line of said Parcel "C", also being the present Southeasterly right-of-way line of Martin Luther King, Jr. Drive, 49.60 feet; thence South 64°01'50" West on the Northerly line of said Parcel "C", also being the present Southeasterly right-of-way of Martin Luther King, Jr. Drive, 168.30 feet; thence South 55°57'05" West on the Northerly line of said Page 3 Parcel "C", also being the present Southeasterly right- of-way line of Martin Luther King, Jr. Drive, 95.35 feet to the point of beginning of the parcel of land herein described: thence South 01°07'25" East on the Westerly line of said Parcel "C", 80.00 feet to the present Northerly right-of-way line of the Union Pacific Railroad property; thence North 86°28'39" West on the present Northerly right-of-way line of the Union Pacific Railroad property, 170.00 feet; thence North 67°31'40" East, 181.93 feet to the point of beginning. Containing 6,778 square feet or 0.16 acre. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 1st day of July, 2013. Suzy Schares City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5167A AN ORDINANCE AMENDING ORDINANCE NO. 5079, AS AMENDED, CITY OF WATERLOO ZONING ORDINANCE, BY AMENDING THE OFFICIAL ZONING MAP REFERRED TO IN SECTION 10-4-4, REZONING CERTAIN PROPERTY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: Section 1. That the Official Zoning Map referred to in Section 10-4-4, Rezoning Certain Property, of Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, be amended to rezone the property legally described as follows: Parcel "C" That part of parcel described in Fee Book No. 2007- 017399 in the Office of the Black Hawk County Recorder, being a part of the Southwest Fractional Quarter (SW FRL 1/4) of Section No. 19, Township No. 89 North, Range No. 12 West of the Fifth Principal Meridian, City of Waterloo, Black Hawk County, Iowa, described as follows: Commencing at the Northeast corner of said Southwest Fractional Quarter, point being a found 1"o.d. iron pinched pipe; thence along the East line of said Southwest Fractional Quarter Due South a distance of 728.85 feet; thence Due West a distance of 49.5 feet to the West right-of-way line of Idaho Street, point being the Southeasterly corner of Martin Luther King Jr. Drive right-of-way being described in Land Book 568 Page 308 in the Office of the Black Hawk County Recorder, point being a set 4" rebar with license #6505 and also being the point of beginning; thence along said West right-of-way line Due South a distance of 78.4 feet to a found 4" rebar; thence along said West right-of-way line South 10°45' West a distance of 160.65 feet to the Northerly right-of-way line of the Union Pacific Railroad Company (formerly the Chicago and North Western Railway Company and formerly the Chicago Great Western Railway Company), point being a found 4" rebar with license #3641; thence along said Northerly right-of-way line North 85°454' West a distance of 171.6 feet to a found 4" rebar with license #3641; thence along said Northerly right-of-way line North 00°11' East a distance of 50.05 feet (recorded as 50 feet) to a found rebar with license #7811; thence along said Northerly right-of-way line North 84°52' West a distance of 67.05 feet to the Southwesterly corner of parcel described in Fee Book No. 2007-017399, point being a found 1"o solid iron pin; thence along the West line of said parcel described in Fee Book No. 2007-017399 North 00°014' West a distance of 80.0 feet to said Southerly right- of-way line of Martin Luther King Jr. Drive, point being a set 4" rebar with license #6505; thence along said Southerly right-of-way line Ordinance No. 5167A Page 2 North 57°03' East a distance of 95.35 feet to a set 4" rebar with license #6505; thence along said Southerly right-of-way line North 65°073' East a distance of 168.3 feet to a set 4" rebar with license #6505; thence along said Southerly right-of-way line South 44°53' East a distance of 49.6 feet to the point of beginning. Containing 1.17 acres. Subject to easements of record and not of record. Note: The East line of said Southwest Fractional Quarter is assumed to bear Due South for this description; And; Parcel "D" A parcel situated in part of the Southwest Fractional 1/4 of Section 19, Township 89 North, Range 12 West of the 5th P.M., City of Waterloo, County of Black Hawk, State of Iowa, more particularly described as follows: Commencing at the Northeast corner of said Southwest Fractional 1/4; thence South 01° (degrees) 05' (minutes) 55" (seconds) East (assumed bearing for the purpose of this description) on the East line of said Southwest Fractional 1/4, a distance of 728.85 feet; thence South 88°54'05" West, 49.50 feet to a corner of Parcel "C" that is recorded in Document 2007023155 in the Black Hawk County Recorder's office, also being on the present Southeasterly right-of-way line of Martin Luther King, Jr. Drive; thence North 45°58'55" West on the Northerly line of said Parcel "C", also being the present Southeasterly right-of-way line of Martin Luther King, Jr. Drive, 49.60 feet; thence South 64°01'50" West on the Northerly line of said Parcel "C", also being the present Southeasterly right-of-way of Martin Luther King, Jr. Drive, 168.30 feet; thence South 55°57'05" West on the Northerly line of said Parcel "C", also being the present Southeasterly right- of-way line of Martin Luther King, Jr. Drive, 95.35 feet to the point of beginning of the parcel of land herein described: thence South 01°07'25" East on the Westerly line of said Parcel "C", 80.00 feet to the present Northerly right-of-way line of the Union Pacific Railroad property; thence North 86°28'39" West on the present Northerly right-of-way line of the Union Pacific Railroad property, 170.00 feet; thence North 67°31'40" East, 181.93 feet to the point of beginning. Containing 6,778 square feet or 0.16 acre; now zoned on the Official Zoning Map of Waterloo, Iowa, approximately 1.3 acres of land located at the southwest corner of Martin Luther King Jr. Drive and Idaho Street, as "R-2" One and Two Family Residence District, be and the same is hereby zoned as "C -P" Planned Commercial Zoning District as above described, subject to the following conditions: 1. That the final site plan meet all requirements including, but not limited to, drainage, landscaping, screening, hard surface vehicle use areas, etc. 2. That there be wainscoating surrounding the entire building, including the sliding doors, contrasting corner trim, and at least two windows on the east and north sides of the building. ............. ........ Ordinance No. 5167A Page 3 Section 2. That the City Clerk be, and she is hereby directed to file a certified copy of this Ordinance with the Recorder of Black Hawk County, Iowa. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: July 15, 2013 July 15, 2013 July 15, 2013 July 15, 2013 PASSED AND ADOPTED this 15th day of July, 2013. ATTEST: Ernest G. Clark, Mayor Suzy Sc City Cl tares, CMC erk CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5167A as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 15th day of July, 2013. Witness my hand and seal of office this 15th day of July, 2013. SEAL Suzy Sc ares, CMC City Cl rk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN • COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CrITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication City Council Meeting: July 15, 2013 Prepared: July 10, 2013 Dept. Head Signature: # of Attachments: 13 SUBJECT: Request to set a date of public hearing as August 5, 2013 for a request by Garrett Gingrich to vacate an 8' wide platted utility easement at the northwest corner of Mount Vernon Drive and Meadow Lane in West Ridge Second Addition. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request by Garrett Gingrich to vacate an 8' platted utility easement at the northwest corner of Mt. Vernon Drive and Meadow Lane in West Ridge Second Addition. The request would not appear to have a negative impact upon the surrounding neighborhood and land use. There are no known public utilities located within the easement in question. There is a 12" storm sewer located within Mount Vernon Drive, along 8" sanitary sewer. There is 4" drain tile located in Meadow Lane to the north, along with a 10" sanitary sewer. The applicant is requesting approval to vacate the 8' platted utility easement to allow for the construction of a 10'x 12' (120 SF) shed. If the vacate is approved, the minimum required setback for a detached accessory structure in the rear is 3' from the property line to the wall of the structure. The applicant has a deck that comes off of the southwest portion of the house, and has noted that if they are required to meet the 8' setback from the south property line to stay out of the utility easement, it will put the new shed very close to the existing deck, thus reducing any useable yard space in the rear of the property. The applicant has also noted there are no overhead utility lines within the easement in question, rather, the utility lines access the house at a diagonal angle from a utility pole that is located southwest of their property. The Engineering Department did note that if the easement is not needed, they would not object to the request. At the July 2, 2013 Planning, Programming and Zoning Commission meeting, the commission voted unanimously to vacate the utility easement. Please find attached a legal description of the area to be vacated, staff report and aerial photograph. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Therefore, we would ask that the City Council set a date of public hearing as August 5, 2013, and publish and official notice pertinent to the request to vacate the area described in herein. Expenditure Required. None. Source of Funds: Policy Issue: Land Use Alternative: Background Information: Legal Description: All of the platted 8' utility easement located in Lot 3, West Ridge Second Addition, City of Waterloo, Black Hawk County, Iowa. Cc: Aric Schroeder, City Planner Eric Thorson, City Engineer Dennis Gentz, Assistant City Engineer --file-- REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & . PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: July 2, 2013 Request to vacate an 8' platted easement, located at 3302 Mt. Vernon Drive to allow for the construction of a 10'x 12' (120 SF) shed Garrett and Angela Gingrich, 3302 Mt. Vernon Drive, Waterloo, IA 50701 The applicant is requesting approval to vacate the 8' utility easement to allow for the construction of the new shed. The request would not appear to have a negative impact upon the surrounding neighborhood and land use, as there appear to be no utilities in the easement. The request would not appear to have a negative impact upon traffic and pedestrian conditions within the surrounding area. There are no recreational trails within the surrounding area. The site in question is zoned "R-1" One and Two Family Residence District, and has been zoned as such since the adoption of the Zoning Ordinance. Surrounding land uses and zoning include the following: North - Single-family and multi -family residences, zoned "R-3" Multiple Residence District. South — Single-family Residences zoned, "R-1" One and Two Family Residence District. East — Single-family Residences zoned, "R-1" One and Two Family Residence District. West — Single-family Residences zoned, "R-1" One and Two Family Residence District. The majority of the housing in the area was constructed in the late 1960s and 1970s. No buffers or additional screening is needed with this request. The request would not appear to have a negative impact on drainage in area. The property is not located within any Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map 0284F, dated July 18, 2011. Waterloo Christian School is located to the northeast of the property in question at the intersection of West Ridgeway Avenue Encroachment Agreement — 3302 Mt. Vernon Dr Page 1 of 3 Page 11 UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: July 2, 2013 and Ansborough Avenue. Sulentic Park is located southeast of the property in question at the intersection of Ridgemont Road and Ansborough Avenue. The Katoski Greenbelt is located approximately 1.5 miles to the west along Black Hawk Creek. There are no known public utilities located within the easement in question. There is a 12" storm sewer located within Mount Vernon Drive, along 8" sanitary sewer. There is 4" drain tile located in Meadow Lane to the north, along with a 10" sanitary sewer. The Future Land Use Map designates this area as Low Density Residential. The proposed encroachment is located within the Primary Growth Area as defined by the Comprehensive Plan. STAFF ANALYSIS — As noted before, the applicant is requesting approval to vacate an ZONING 8' platted utility easement on property located at 3302 Mt. Vernon ORDINANCE: Drive to allow for the construction of a 10'x 12' (120 SF) shed. If the vacate is approved, the minimum required setback for a detached accessory structure in the rear is 3' from the property line to the wall of the structure. The applicant has a deck that comes off of the southwest portion of the house, and has noted that if they are required to meet the 8' setback from the south property line to stay out of the utility easement, it will put the new shed very close to the existing deck, thus reducing any useable yard space in the rear of the property. The applicant has also noted there are no overhead utility lines within the easement in question, rather, the utility lines access the house at a diagonal angle from a utility pole that is located southwest of their property. Staff has not heard if there are any utilities located within the easement. Staff has also checked to see if there is any sanitary sewer or storm sewer located within the easement, and the plat books indicated that there are not. The purpose of the easements is to allow for public utilities, such as sewer, water, gas, electric phone, and cable. Previously, the applicant had requested a variance from the Board of Adjustment to place the shed in the required front yard just to the west of their driveway, however, there was some opposition to the request from nearby neighbors, and the applicant withdrew their request. Engineering has indicated that they are not in favor of an Encroachment Agreement, as previously requested by the applicant, however, did note that if the easement is not needed, possibly the better solution would be to vacate the easement instead. Encroachment Agreement — 3302 Mt. Vernon Dr Page 2 of 3 Page 12 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: July 2, 2013 There is no platting required for this request. Therefore, staff recommends that the request to vacate the 8' platted utility easement located at 3302 Mt. Vernon Drive be approved for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area. 2. The request would not appear to have a negative impact upon pedestrian and traffic conditions within the surrounding area. 3. It would not appear that vacating the 8' platted utility easement would negatively impact utilities in the area, and it appears that there no utilities located within the easement. Encroachment Agreement — 3302 Mt. Vernon Dr Page 3 of 3 Page 13 City of Waterloo Planning, Programming and Zoning Commission July 2, 2013 M-1 *4 'k4,10 II • RTI - . 4 1 0414 MIIIIIMUIPPril Ma 4AT iffigillir, SS 4‘111174 A* 111111rOSS •# VMS% Vet III# i 4140EFR11.1111* • 1 l'Wg trig .7=7...1111r IN R-1 '41111 '-wi pm 4t**Ailitia livrir, v7aei 1 il III lirmillia -,..• 1 1 , c -i_. maw C. Ai& -11:40•111 re,' Elmil /MI EWA= =ME NM= MEI L__. R:3—R=4,C=Z-R=4 R-4, C -Z M-1 A-1 OR -/P R-4, RP C-2, C -Z R -4,R -P 3302 Mt Vernon Drive Easement Vacate Garrett Gingrich 4 City of Waterloo Planning, Programming and Zoning Cmnj nission July 2, 2013 W Ridgeway Ave Property Proposing Easement Vacate 3302 Mt. Vernon Drive Easement Vacate Garrett Gingrich Page X15 Request for encroachment agreement for placement of an shed / outbuilding: 3302 Mount Vernon Drive Submitted: Garrett and Angela Gingrich - Owners Page 16 3302 Mount Vernon Drive • Situation: Our house is a split foyer with a two stall garage being in the basement of the home. This decreases the amount of storage space for our family. • Justification: This building will allow our family a tremendous amount more storage space, and in doing so will allow us the use of our garage to park vehicles as it's original intent. This will also add value to our property and allow our growing family to stay in the home, and not have to relocate to similar neighborhood in Waterloo, Cedar Falls, or a surrounding community. Page 17 Utility Pole Shed location w/ current utility easement NORTH Proposed shed location w/ encroachment agreement Utilities Layout Depiction 3024Mt Vernon Waterloo, The Electrical Feed to my house comes from a utility pole that is on the western side of my neighbor(Linda McAleer) to the south's property. It feeds on a suspended line to roughly the center of my roof. Moving the shed further to the south and closer to my neighbors property line provides more safety stand-off from the utility line that feeds my house. Also, as the google earth pictures shows, it will provide more useable lawn space between my deck and the proposed shed location. 4r VFW •r - 11..w •i .. '+11..- M Mr ialr mr• r4,41742142o fEliMM141 Lam, Page 18 I would like to place a shed 10 x 12 foot (Not more than 15 ft high) shed on the very SW corner of my property. I would like to place it 3 ft from both adjacent property lines. I would like be granted an encroachment agreement to place the shed closer to my southern neighbor's property. *1; 1 '! Page 19 Page 20 3302 Mt. Vernon Drive — Gingrich Easement Vacate Request NW SE WE 23 5- 88-13 � Boa. �,; 0 111 .,1,,,,. ,'S /.• `�, /// '.�,./ \. �.,,. � / / �1 T 9 ;S' AAN% /• / ` ?° / Page 21 City of Waterloo Planning & Zoning Department 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 ❑ Offer to Vacate and Purchase City Right -of -Way • Request to Vacate Easement, Vacate Sidewalk, or Encroachment Agreement U Sale of City -Owned Property r Applicant: ?.rr 644�ie. Address: e) Z. M t'� ; Vtv , \ f . Phone No.: (51 j)&> 4 � `� 7 General Description of Property to Vacated (i.e.- alley between A St. & B St., South of C St.): Legal descriptionofarea to be conveyed, vacated, ]or encroached: J f <l (14K t •�v laa\�l�'1 •'� ryl+s LV 1 ., •f p f..A.1,1,1 C'j1fj:,•..,, r� .j.:�. �'� 2 5., �•- �R cy. c�� i C LN ( jl � 11 — •4 7 .%• U...�. q lek� l t ( (. �i .;1•l ani �N t lid � A . A > r') : y. 1. Xon-refundable filing fee(s) shall be made as follows (check§ payable to City of Waterloo): • Right-of-way vacation — One Hundred Seventy Five Dollar ($175.00) Filing Fee • Easement or sidewalk vacation— Seventy Five Dollar ($75.00) Filing Fee ) Encroachment — One Hundred Dollar ($100.00) Filling Fee • Sale of city -owned property not required to be vacated — No Fee • Any request not meeting the Sale of Property Policy — One Hundred Dollar ($100.00) Fee 2. Offer Price* [Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] • Asking price (see attached Sale of Property Policy for how calculated): • Deductions • May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CURA): • Costs (surveying & misc., demolition, remove of curbs, etc): Asking price — Deductions = Value of Property: Offer Price for Entire Area: Note: The above information is a summary of the Sale of Property Policy (see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed "Intent to Vacate" form for each abutting property to the area to be vacated. Any request That fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City Council. Any such applicant shall need to request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained: 5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves additional construction as the reason for the request. Applicant Date *Not required for easement vacates sidewalk vacates or Encroachment Agreements Page 22 3302 Mt Vernon Drive — Request to Vacate Utility Easement Standing on Mt Vernon Drive looking along the westerly property line where the 8' easement is located. There doesn't appear to be any above ground utilities located within this easement. Standing near the deck on the property looking at the corner where the shed is being proposed. Standing in the northwest corner of the property where the shed would be located looking back at the house. Standing in the northwest corner of the property looking along the northerly property line and rear of house. Page 23 Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-597 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE VACATION OF AN 8 FOOT WIDE PLATTED UTILITY EASEMENT LOCATED AT THE NORTHWEST CORNER OF MOUNT VERNON DRIVE AND MEADOW LANE IN WEST RIDGE SECOND ADDITION, AS AUGUST 5, 2013, AT 5:30 P.M. IN CITY HALL COUNCIL CHAMBERS, WATERLOO, IOWA, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet at City Hall Council Chambers in the City of Waterloo, Iowa, at 5:30 p.m. on the 5th day of August, 2013, for the purpose of considering and acting upon a proposal to vacate an 8 foot wide platted utility easement located at the northwest corner of Mount Vernon Drive and Meadow Lane in West Ridge Second Addition, for the purpose of allowing for the construction of a shed, and legally described as follows: All of the platted 8' utility easement located in Lot 3, West Ridge Second Addition, in the City of Waterloo, Black Hawk County, Iowa. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 15th day of July, 2013. ATTEST: Suzy Sc City Cl ares, CMC rk JK%) Ernest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: July 15 2013 Prepared: July 9, 2013 Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: SUBJECT: Accept bid from Ultramax Ammuntion for the Police Department FY14 ammunition needs. Submitted by: Dan Trelka Director of Safety Services Recommended City Council Action: Requesting the City Council to accept the bid from Ultramax Ammunition and approve purchase of ammunition for FY14. Summary Statement The Police Department sought bids for our FY14 ammunition needs. Ultramax Ammunition submitted the only bid. Requesting the City Council to accept the bid from Ultramax Ammunition and approve purchase of ammunition in the amount not to exceed $36,500.00 that is budgeted for FY14. Expenditure Required Yes Source of Funds General Funds Policy Issue None Alternative None Background Information: The Police Department requires that each officer maintain proficiency in a number of weapons systems that are utilized by the department. It is extremely important for officer and community safety that those officers routinely train with those weapon systems. Ammunition is a critical component to that training. Purchase of F.Y. 2014 Ammunition July 8, 2013 Bid Tab Bid Security Not Required Bidder Bid Amount Ultramax Ammunition Rapid City, SD $290.00 per 1,000 rounds 10,000 rounds of .40 S&W, 180 grain, jacketed hollow point, Federal HST, (P40HST1) $227.00 per 1,000 rounds 75,000 rounds. Bidding Speer Lawman 53652 due to pricing and availability. $107.00 per 250 rounds OR $92.00 per 250 rounds 75,000 rounds of Federal 12 gauge 2 % inch shot shell, 00 Buckshot, 9 pellet, low recoil (LEF132-00). with Flight Control OR 75,000 rounds of Federal 12 gauge 2 % inch shot shell, 00 Buckshot, 9 pellet, low recoil (LEF132-00). with standard low recoil $117.00 per 250 rounds 3,000 rounds of Federal 12 gauge 2 % inch shot shell I ounce low recoil slug. (LEF127-RS). $237.00 per 500 rounds 10,000 rounds of Federal .223 caliber, 64 grain, Sierra boat — tail hollow point Tactical Rifle Urban. (P223E). $161.00 per 500 rounds 35,000 rounds of Federal American Eagle .223 caliber, 55 grain FMJ (AE223). $353.00 per 500 rounds 6,000 rounds of Federal .308 Winchester caliber, 168 grain Sierra MatchKing boat tail hollow point (FC308MC). Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON VYELP ER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO POLICE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4339 Fax (319) 291-4332 DANIEL J. TRLLKA • Director ofSalm); Swan -5' Monday, June 03, 2013 Ultramax Ammunition 2112 Elk Vale Rd Rapid City, SD 57709 Dear Sir or Madam: The Waterloo Iowa Police Department is in the process of accepting sealed bids for ammunition supplies for fiscal year 2014, which runs from July 1, 2013 and June 30, 2014. I have attached a bid packet that we are asking you to complete and submit back to the Waterloo City Clerks Office by the deadline of June 28th, 2013 at Noon. These sealed bids will be opened and read at the Waterloo City Council Meeting on July 1st, 2013 at 5:30 PM. Bids should be submitted to the address listed below and should sealed and clearly marked, FY 14 Ammunition Bids. City of Waterloo, City Clerks Office 715 Mulberry Street Waterloo, IA 50703 If you have any question, please contact Capt. Dave Mohlis at 319-291-4400. \ Dave Mohlis Captain Waterloo Police mohlisd(a,waterloopolice.com CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer BID PROPOSAL AMMUNITION CITY OF WATERLOO, IOWA POLICE DEPARTMENT PREAMBLE The undersigned being a corporation under the laws of the State of Sb ; a partnership consisting of the following partners: , or an individual doing business as 1,{. Ebr wtoac /fr w u 4 `0n , being familiar with the specifications affecting the cost of this commodity, hereby offers to furnish said commodity to the City of Waterloo, Police Department, 715 Mulberry Street, Waterloo, Iowa, 50703. SUBMISSION OF BIDS Sealed bid proposals will be received by the City of Waterloo, City Clerk's Office, 715 Mulberry Street, Waterloo, Iowa, 50703, no later than Noon on the 28th of June 2013. Any bid submitted after the specified time shall be rejected. Bids should be clearly marked FY 14 Ammunition Bids. SPECIFICATIONS The bidder proposes to deliver to the City of Waterloo Police Department, 715 Mulberry Street, Waterloo, Iowa, 50703, the below specified items during fiscal year FYE 2014 beginning July 1, 2013 through June 30, 2014, after notification that he/she is the successful bidder by issuance of a purchase order mailed, telegraphed or delivered to the undersigned vendor, accompanied by a copy of this proposal bearing the City Clerk's signature. Factory New Service Ammunition 1. 10,000 rounds of .40 S&W, 180 grain, jacketed hollow point, Federal HST, (P4OHST1). 2. 75,000 rounds of Federal American Eagle .40 S&W, 180 grain, full metal jacket (AE4OR1). 3. 3,000 rounds of Federal 12 gauge 2 3 inch shot shell, 00 Buckshot, 9 pellet, low recoil (LEF132-00). 4. 3,000 rounds of Federal 12 gauge 2' inch shot shell 1 ounce low recoil slug. (LEF127-RS). 5. 10,000 rounds of Federal .223 caliber, 64 grain, Sierra boat tail hollow point Tactical Rifle Urban. (P223E). 6. 35,000 rounds of Federal American Eagle .223 caliber, 55 grain FMJ (AE223). 7. 6,000 rounds of Federal .308 Winchester caliber, 168 grain Sierra MatchKing boat tail hollow point. (FC308MC). List any deviations from the specifications included herein: 1)n -E. i}eln dtz S 0 -el N b°l d iii Spee✓ Lawwit vi• 53(05)' Any and all warranty information or provisions shall be in writing and submitted with the bid proposal. Failure to submit warranty information may warrant rejection of bid. The bidder shall have, on a separate sheet, the terms of this warranty. By attachment, the Term of the Warranty becomes part of this bid. The seller must have $1,000,000.00 Product Liability Insurance for each occurrence of bodily injury and each occurrence of property damage. (Submit a certified copy of insurance coverage with bid.) Bidders shall provide the City of Waterloo, in writing, with any and all deviations from the attached specifications. The bidder shall specify any deviations that he/she proposes from the above specifications in the same sequence as stated in said specifications. By attachment, the listed deviations become part of this bid. Any questions regarding the equipment or specifications should be directed to Capt. Dave Mohlis at 319- 291-4400. GENERAL REQUIREMENTS FOR SUBMISSION OF BIDS All bids must be submitted to the City Clerk's Office in a sealed envelope clearly marked as follows: "BID PROPOSAL FYE 14 AMMUNITION " The name of the business submitting the bid must be clearly marked on the envelope. Faxed or electronic bids will not be accepted. All bids must meet or exceed minimum specifications as previously defined. Bids that do not meet or exceed the minimum specifications, as determined by the City, shall be rejected. The vendor bid prices shall include all shipping costs. The City is tax exempt from federal excise and state taxes. Taxes should be excluded from the bid cost. All bid prices, upon submission by the bidder, are recognized by the City and vendor to be irrevocable for one year commencing from the deadline date for bids to be received by the City of Waterloo, Iowa. Standard procedure dictates that the City of Waterloo will accept the lowest responsible bid. However, the bidder understands that the City reserves the right to reject any bid that is either considered not to be responsible or not most advantageous to the City. The City will award the contract to the responsible bidder whose bid meets or exceeds the minimum specifications. The City of Waterloo, Iowa, reserves the right to reject any and all bids, or any or all parts of a bid. Upon acceptance of the bid, a purchase order mailed, telegraphed or delivered to the undersigned vendor which is accompanied by a copy of this proposal bearing the City Clerk's signature shall constitute acceptance of the bid and, therefore, be legal and binding agreement. Of applicable, the bidder guarantees that title conveyed shall be good and goods shall be delivered free from security interest or other lien or encumbrances of which the City at the time of purchase had no knowledge. OPENING AND ACCEPTANCE OF BIDS Sealed bid proposals will be opened and read at 5:30 P.M. on the 1st of July 2013, during the Waterloo City Council Meeting at Waterloo City Hall, 715 Mulberry Street, Waterloo, Iowa. All bidders understand that they may be in attendance at the bid opening. Bids will be acted upon at that time or at a later time, which shall then be established. CANCELLATION The successful bidder understands that the City of Waterloo shall cancel this agreement within thirty days notice, if the City has knowledge that all conditions as stated in this bid proposal have not been fulfilled. PAYMENT PROCEDURES The City of Waterloo Police Department, 715 Mulberry Street, Waterloo, Iowa, 50703, shall make a lump sum payment within thirty days of receipt of billing from the vendor and acceptance of commodity by the City. The bidder, having read this document, hereby acknowledges that bid proposal completely reflects the total bid as ci'tained herein. BY011 ft, A in.. dJ Title a Li 11km �,o,> Date ATTEST SKIL;„ p sem') , City Clerk Date Proof of InsuranceCoverage cAto �1 YC,+ VO �-PYI� -�hs u�rer W57-Crnn mpanyi ame �rr0 j�� om an ame O E 3o7�q ii1 1 lil J Address ?QC/6- 3 Y & - (S un Telephone Cf /o4 by/o0Q Policy Number *Attach Certified Copy of Insurance Coverage BID PRICES Factory New Service Ammunition 1. 10,000 rounds of .40 S&W, 180 grain, jacketed hollow point, Federal HST, (P4OHST1). $ Z�o lobo per 30j,3, rounds 2. 75,000 rounds of Federal American Eagle .' 4 00 jooO $ a-7 per. *Q rounds , 180 grain, full metal japket (AE4OR1). 3:ddivt Speer t-aWm&n , 5 to5a- due_ —opricihya 6.Vai i CLM' �f 3. 3,000 rounds of Federal 12a gauge Yi gauge 2 '/ inch shot Csoishell 0 Buckshot,^9 pell t, low recoil (LEF132- 0). $10 b 0 �c Ul i 9 250 rounds I I I f"(4 5/00-k/0 �DUJ Y2Cbi` 4. 3,000 rounds of Federal 12 gauge 2 3/4 inch shot shell 1 ounce low recoil slug. (LEF127-RS). $ 117 Co per 250 rounds 5. 10,000 rounds of Federal .223 caliber, 64 grain, Sierra boat- tail hollow point Tactical Rifle Urban. (P223E). 00 $ per 500 rounds 6. 35,000 rounds of Federal American Eagle .223 caliber, 55 grain FMJ (AE223). $ (01� 00 per 500 rounds 7. 6,000 rounds of Federal .308 Wit chester caliber, 168 grain Sierra MatchKing boat tail hollow point. (FC308MC). GYn30B�'1'\r ra--( $ s5_oo per 500 rounds From.Jodie K Fisk FaxID:First Western Ins Page 2 of 2 Date:6252013 04:20 PM Page:2 of 2 ULTRA -1 OP ID: JF AkTE ® CERTIFICATE IFICATE OF LIABILITY Y INSURANCE IMMIDDPMY) DA 06/25/13 NINI $R THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Phone: 605-348-9800 First Western Insurance RCFax: 605-342-4579 PO Box 3075 Rapid City, SD 57709 Perry L Borella NAMEACT Perry Borella PHONE 605-348-980° FAX 605-34213579 (A1C No Extl: (AIC No): ADDRESS:Dperry.borella@firstwesterninsurance.com INSURER(S) AFFORDING COVERAGE NAIC 0 INSURER A: Western National Ins Group 15377 INSURED Ultramax Ammunition Accuracy Inc DBA 2112 Elk Vale Rd Rapid City, SD 57701 INSURER B: 09/20/13 INSURER C $ 1,000,000 INSURER 0: $ 100,000 INSURER E : INSURER F : X COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NEXCLUSIONS lL TYPE OF INSURANCE NINI $R yNNO POLICY NUMBER (MM X01 EA- (MMIL01 DIYYrrl LIMITS A GENERAL X LIABILITY COMMERCIAL GENERAL LIABILITY CP P104041000 09/20/12 09/20/13 EACH OCCURRENCE $ 1,000,000 PREMISES (En occurrence) $ 100,000 CLAIMS -MADE X OCCUR MED EXP (Any one person) $ 5,000 X Vendors Endt PERSONAL &ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: 50 POLICY IF JECOT Fl LOC PRODUCTS - COMP/OP AGG $ 2,000,000 $ AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS HIRED AUTOS _ SCHEDULED AUTOS NON -OWNED AUTOS COMBINED SINGLE LIMIT (Ea accident $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident $ A x UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE UMB100697700 09/20/12 09/20/13 EACH OCCURRENCE $ 9,000,000 AGGREGATE $ 9,000,000 DED X RETENTION$ 10000 $ WORKERSCOMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFF CER/MEMBER EXCLUDED? (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y 1 N N 1 A WCSTATU- TORY I IMITS OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE EL. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORO 101, Additional Remarks Schedule, If more space Is required) CERTIFICATE HOLDER CANCELLATION For Information Only SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Perry L Borella ACORD 25 (2010/05) OO 1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo a e registered marks of ACORD Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-598 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF BID TO ULTRAMAX AMMUNITION OF RAPID CITY, SOUTH DAKOTA, IN CONJUNCTION WITH THE PURCHASE OF F.Y. 2014 AMMUNITION, IN AN AMOUNT NOT TO EXCEED $36,500.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Ultramax Ammunition of Rapid City, South Dakota, in an amount not to exceed $36,500.00, in conjunction with the purchase of F.Y. 2014 Ammunition described in the specifications heretofore adopted by this Council for said purchase with Resolution No. 2013-581, after public hearing on July 8, 2013 on published notice required by law, be and is hereby accepted. PASSED AND ADOPTED this 15th day of July, 2013. "/Gg/Ernest G. Clark, Mayor ATTEST: Suzy Sch.res, CMC City Cle k Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: July 15, 2013 Prepared: July 10, 2013 Dept. Head Signature: # of Attachments: Z. SUBJECT: Request for a fifth amendment to the Development Agreement between the City of Waterloo and MAKO WATERLOO CORPORATION for the restoration and rehabilitation of the Rath Administration Building at 1515 Sycamore Street. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request for a fifth amendment to the development agreement for the redevelopment of the Rath Administration Building at 1515 Sycamore Street with MAKO WATERLOO CORPORATION of Vista, California. The request is to change the date of completion as noted in Exhibit "C", (1) of the original development agreement to September 1, 2014. The improvements as set forth in Section 2 and described in Exhibit "B" of the development agreement would need to be completed on or before this date, and a building permit to begin the improvements needs to be taken out no later than 180 days after approval of this amendment. Delay of the project has been due to the developer obtaining necessary federal tax credits, as well as state historic tax credits, all of which have finally been approved. In order to proceed with receiving the federal tax credits, the company endorsing the credits would like the new amendment in place before the federal credits are released. Expenditure Required: None Source of Funds: N/A Policy Issue: Brownfields, Infill Redevelopment, Economic Development Alternative: CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Background Information: The City and MAKO Waterloo Corporation originally signed into a development agreement on January 7, 2008. Legal Description: See attached Exhibit "A" Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-599 RESOLUTION APPROVING FIFTH AMENDMENT TO DEVELOPMENT AGREEMENT WITH MAKO WATERLOO CORPORATION AND DIRECTING EXECUTION OF SAID AMENDMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Fifth Amendment to the original Development Agreement dated January 7, 2008, for the restoration and rehabilitation of the Rath Administration Building located at 1515 Sycamore Street, to extend the completion date to September 1, 2014, by and between MAKO WATERLOO CORPORATION and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 15th day of July, 2013. Ernest G. Clark, Mayor ATTEST: uzy Scha es, CMC City Cler Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication City Council Meeting: July 15, 2013 Prepared: July 10, 2013 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Adopt a resolution to approve a change -order to the previous Property Exchange Agreement with the Northeast Iowa Food Bank, Inc. to reflect an additional $6,419.88 in demolition costs at the site for new construction, and authorize the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Resolution approving the agreement. Summary Statement: As you may recall, the City of Waterloo worked with the Iowa Department of Corrections, Operation Threshold, and the Northeast Iowa Food Bank for the development of the Human Services Campus. This overall development has worked to bring over $15 million in new investment to the former Rath area, and has worked to spark new smaller projects throughout the Rath aTIF District area on both the east and west side of the Cedar River. The Property Exchange Agreement with the Food Bank noted the City would "demolish all structures on the City property, including foundations, and remove all demolition debris" (Section 5). During construction, an additional foundation was discovered, causing the additional $6,419.88 in costs for the site development. Expenditure Required. $6,419.88 Source of Funds: Bond and TIF funds for Rath area Policy Issue: Brownfield redevelopment and economic development Alternative: Not approve CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Background Information: The City of Waterloo has made tremendous strides for new development and proactive developments in the former Rath area. This site had been acquired by the City of Waterloo through various steps of working with the Rath bankruptcy proceedings, Crystal Distribution, and elimination of blighted structures. At one point in time, the City of Waterloo used to demolish buildings down to a certain point below grade and leave foundations. This may have been a building acquired and demolished by the City of Waterloo. `. Northeast Iowa Serrilig the Comities of FOOD BANK Allcmnrkee Black Hawk Bremer Buchanan Butler Chickasaw Clayton Delaware . Fayette'' Floyd Grundy Howard tvlitched FEED NG AMERICA FE E DN G" A member or AMERICA October 23, 2012 P.O. Box 2397 Waterloo, IA 50704-2397 319-235-0507 1-888-NEIFB4U (634-3248) Fax 319-235-1027 www.northeastlowafoodbank.org To: Noel Anderson, Director of Planning . nd Zoning From: Barbara Prather, Executive Direc r RE: House basement removal & %Y' OCT 2 5 2;1y2✓ Lc o d Enclosed you will find a change order in the amount of $6,419.88 for the removal of a basement located on the recently acquired property at 1605 Lafayette Street in Waterloo. A map is also attached. Per our agreement with the City, we were told that the land would be left clear of all foundations including removal of all demolition debris. We would appreciate your consideration in reimbursing the Northeast Iowa Food Bank for this cost. Please let me know if you have additional questions. Iowa Food Bank Association Feeding Iowa Cedar Valley and Waverly Shall Rock United Way PROGRAMS Cedar Valley Food Pantry Member Agency Food Distribution Kids Cafe BackPack Program Elderly Nutrition Program Mobile Food Pantry Program BaCkPaCk, Program FEERID NGCA AME liy4 AI mtv Change Order Document G701TM - 2001 PROJECT (Name and address): New Building for Northeast Iowa Food Bank, Waterloo, Iowa TO CONTRACTOR (Name and address): Peters Construction Corporation 901 Black Hawk Road PO Box 2940 Waterloo, IA 50704 CHANGE ORDER NUMBER: 006 DATE: July 3, 2012 ARCHITECT'S PROJECT NUMBER: 07034.00 CONTRACT DATE: November 29, 2011 CONTRACT FOR: General Construction OWNER: ❑ ARCHITECT: ❑ CONTRACTOR: ❑ FIELD: ❑ OTHER: ❑ THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) A. CR #13: Cost to remove the rubbish that was discovered on the property. ADD $6,419.88 REDUCE SPECIFIED GENERAL ALLOWANCE FROM $144,989.14 TO $138,569.26. CONTRACT SUM REMAINS UNCHANGED. The original Contract Sum was The net change by previously authorized Change Orders The Contract Sum prior to this Change Order was The Contract Sum will be unchanged by this Change Order in the amount of The new Contract Sum including this Change Order will be The Contract Time will be unchanged by Zero (0) days. The date of Substantial Completion as of the date of this Change Order therefore is March 15, 2013. $ 5,484,469.00 $ 178,926.85 $ 5,663,395.85 $ 0.00 $ 5,663,395.85 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. StruXture Architects, LLC Peters Construction Corporation Northeast Iowa Food Bank ARCHITECT (Finn name) CONTRACTOR (Firm name) OWNER (Finn name) 314 East 4th Street 901 Black Hawk Road, PO Box 2940 PO Box 2397 Waterloo, LA 50703 Waterloo, IA 50704 Waterloo, IA 50704 ADDRESS ADDRESS ADDRESS BY (Signature) Timothy K. Jones (Typed name) DATE BY (Signature) David Peters BY (Signature) Barbara Prather (Typed name) (Typed name) DATE DATE AIA Document G701 T"' — 2001. Copyright ® 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AIA° Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 12:59:43 on 07/03/2012 under Order No.4641221029_1 which expires on 07/3012012, and is not for resale. User Notes: (1131114566) Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-600 RESOLUTION APPROVING CHANGE ORDER TO PROPERTY EXCHANGE AGREEMENT WITH THE NORTHEAST IOWA FOOD BANK AND DIRECTION EXECUTION OF SAID CHANGE ORDER BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Change Order to the Property Exchange Agreement dated July 15, 2013, to reflect an additional $6,419.88 in demolition costs at the site for new construction, by and between the Northeast Iowa Food Bank of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 15th day of July, 2013. ATTEST: Suzy Schaes, CMC City Clerk Ze-13f Ernest G. Clark, Mayor Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 2.91-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication City Council Meeting: July 15, 2013 Prepared: July 10, 2013 --� Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Adopt a resolution to approve the Chamberlain Phase Ill Demo Contract — Additional Services with Howard R Green, and authorize the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Resolution approving the agreement. Summary Statement: As you may be aware, the City of Waterloo is continuing to work on cleanup of the former Chamberlain Manufacturing site. As a result of the current activities of slab removal, the City has found numerous underground anomalies, such as buried railroad cars, concrete vaults filled with liquids, etc. The City of Waterloo hired Vieth Construction for the slab removal project. Vieth is HAZWOPR trained to identify strange findings in the work, but must then stop work and have qualified consultants review the materials, often times test the materials, and await lab results back for the work to continue. Howard R Green has been the City's consultant on the site for a number of years and is familiar with the chemicals being reviewed, types of materials, activities, contaminants, etc. previously found on the site and potentially suspected on the site. Howard R Green was hired to write the specifications for this round of cleanup, but was not retained much for finding buried materials. As we have found a number of items already, with the northern portion of the site to come (and previous sonar -like scans showing potential buried anomalies) this current contract will hire Howard R Green to continue to assist and work with the City of Waterloo, and Vieth, for the cleanup of this site. With the other agenda item on, for the Vieth Contract Change -order, the overall project costs will not change — as the Vieth contract is a deduct, and the Howard R Green contract is below that deduct amount at $10,000. Howard R Green would bill hourly up to the $10,000 amount. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Expenditure Required. $10,000 Source of Funds: Bond and grant funds for Chamberlain Policy Issue: Brownfield cleanup and redevelopment Alternative: Not approve Background Information: The City of Waterloo has been working diligently to clean up the former Chamberlain Manufacturing site from demolishing buildings, to working with EPA for environmental investigation, and currently slab removal for future redevelopment of the site. Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-601 RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT WITH HR GREEN, INC. OF CEDAR RAPIDS, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Professional Services Agreement dated July 15, 2013, in the amount of $10,000.00, for additional services in conjunction with the Chamberlain Phase III Demolition Contract, by and between HR Green, Inc. of Cedar Rapids, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 15th day of July, 2013. Ernest G. Clark, Mayor ATTEST: Suzy Sch City Cler Mayor BUCK CLARK COUNCIL MEMBERS 0.00000000.00 99999 DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-426g NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication City Council Meeting: July 15, 2013 Prepared: July 10, 2013 -' Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Adopt a resolution to approve the Vandewalle & Associates Proposed Scope of Work for 2014-2015 Agreement for Implementation of Services for the City of Waterloo, and authorize the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Resolution approving the agreement. Summary Statement: The City of Waterloo's agreement with Vandewalle & Associates is near expiration and staff has attached an Agreement for Implementation Services for 2014-2015. Please review the attached agreement. Vandewalle & Associates has worked with the City of Waterloo to create the Downtown Master Plan and Riverfront Renaissance Project. Simultaneously, Vandewalle & Associates is working with the WDC for the implementation and planning of some of the gaming revenue projects, and is working with the Cedar Valley Tech Works and Greater Cedar Valley Alliance for the Tech Works planning and campus creation. With many public facets of the Riverfront Renaissance beginning to shape, the Way finding underway, the work around the Cedar Valley Sportsplex, and some other potentially large development projects on the horizon, staff believes it is important to continue to have the expertise of Vandewalle & Associates to bring forth the private investment portions of the block -by -block redevelopment of Downtown Waterloo. The scope of work allows the City of Waterloo to use Vandewalle & Associates for planning, renderings for site development when speaking with developers, as well as creating business plans and recruiting tenants and new businesses to the area. This will include work on the River Loop marketing and fundraising; Expo and Public Market planning and marketing; Downtown Waterloo block -by -block development and signage / way finding; downtown housing in the Cedar River CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer W�G� _gTEAL() 0 Plaza and East 6th Street areas, and continued input on redevelopment design and uses. The agreement would be billed hourly, for a maximum of $72,000. The agreement is paid for out of Downtown Development bond funds. Expenditure Required. $72,000 Source of Funds: Downtown bond and TIF funds Policy Issue: Land Use and Economic Development Alternative: Not approve Background Information: The City of Waterloo has been working with Vandewalle & Associates for a number of years now to bring forth the Riverfront Renaissance, the Downtown Master Plan, and is now working to bring forth economic development to match some of these plans and objectives. Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-602 RESOLUTION APPROVING AGREEMENT FOR IMPLEMENTATION SERVICES 2014-2015 WITH VANDEWALLE & ASSOCIATES, INC. OF MADISON, WISCONSIN AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Agreement for Implementation Services 2014-2015 dated July 15, 2013, at a cost not to exceed $72,000.00, for the projects listed below: Element One: Element Two: Element Three: Element Four: Element Five: Element Element Element Six: Seven: Eight: Downtown Development Plan Implementation Cedar River Projects Cedar Valley SportsPlex 5 Sullivan Brothers Convention Center Superblock General Project Management for Priority Projects RiverLoop Experience Funding Strategy Project Management Team by and between Vandewalle & Associates, Inc. of Madison, Wisconsin and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 15th day of July, 2013. ATTEST: CAS Ernest G. Clark, Mayor Suzy Schar-s, CMC City Clerk Mayor BUCK CLARK COUNCIL MEMBERS OOOOO 004,1000000“,,, DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication City Council Meeting: July 15, 2013 Prepared: July 10, 2013 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 2 SUBJECT: Adopt a resolution approving the Release of Real Estate Mortgage for certain mortgage dated October 15, 1985 with National Cattle Congress and City of Waterloo, and authorize the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Resolution approving the release document Summary Statement: As you can se from the attachments, the City of Waterloo loaned $850,000 to the Cattle Congress back in October of 1985. The loan was paid off in February of 1996, but a release was never issued with the payoff. This document will work to release the mortgage. Expenditure Required. NA Source of Funds: NA Policy Issue: Legal paperwork Alternative: NA Background Information: The City of Waterloo worked with the National Dairy Cattle Congress back in 1985, and the NCC paid off their debt in 1996. This document will allow the NCC to move ahead with current plans without a lien on the title. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Aftirmative Action Employer NOEL ANDERSON From: MICHELLE WEIDNER Sent: Thursday, June 06, 2013 2:03 PM To: PATTIE MAGEE Cc: NOEL ANDERSON; temeyerd@yahoo.com Subject: RE: Cattle Congress loan Hi Pattie, With Don's help, we were able to identify the payment. The audit footnotes for the year ended June 30, 1996 indicate that the lien was released in the NCC bankruptcy filing, but that the City continued to carry the note as an unsecured receivable. The balance was paid off February 28, 1996. I don't know how the recording process works. It seems like the bankruptcy paperwork should have somehow removed that. I'll put a copy of the audit footnote and receipt in your box. Michelle From: PATTIE MAGEE Sent: Wednesday, June 05, 2013 9:14 AM To: MICHELLE WEIDNER Cc: NOEL ANDERSON Subject: Cattle Congress loan Hi Michelle, Hopefully you can assist me with this issue. Back in Oct. 1985 the City loaned the Cattle Congress $850,000 as a second mortgage to a $3,900,000 security interest. I have a copy of this recorded agreement. Had a call from an attorney's office inquiring whether a release was ever made and according to the Recorder's office, it has not. Since this transaction occurred prior to the revolving loan fund program how can we determine whether the $850,000 was ever paid off? I'm sure it has been but want to make sure before we move ahead with the release. Would there be any financial records to verify whether this loan has been paid? I know this is quite a few years back so any help you can give me would be appreciated. Thanks. Pattie Magee I Administrative Secretary City of Waterloo Planning & Zoning 715 Mulberry Street Waterloo, IA 50703 ph 319.291.4366 fx. 319.291.4262 pattiernagee@ivaterloo-ia.org org 1 ISSUED BY TRI -COUNTY ABSTRACT AND TITLE GUARANTY 122 12th Avenue North, St. Cloud, MN 56303 Phone: (320)253-2096 - Fax: (320)253-4536 AS ISSUING AGENT FOR FIRST AMERICAN TITLE INSURANCE COMPANY Commitment Number: 113068 SCHEDULE A 1. Commitment Date: February 14, 2013 at 08:00 AM 2. Policy (or Policies) to be issued: (a) Owner's Policy Proposed Insured: TBD ( ALTA Own. Policy (06/17/06) ) (b) Loan Policy ( ALTA Loan Policy (06/17/06) ) Proposed Insured: Amount $ 1,200,000.00 3. Fee Simple interest in the land described in this Commitment is owned, at the Commitment Date, by: National Dairy Cattle Congress, Inc. 4. The land referred to in this Commitment is described as follows: State of Iowa Black Hawk County Parcel 1: The Northeast Quarter of the Southwest Fractional Quarter and all that part of the Northwest Quarter of the Southeast Quarter described as beginning at the Northwest corner of the Northwest Quarter of the Southeast Quarter; thence North 89 degrees 58 minutes 51 seconds East along the Northerly line of the Southeast Quarter 100 feet; thence South 0 degrees 6 minutes 48 seconds West along a line parallel with the Southeast Quarter 1,069.31 feet to the beginning of a curve concave Northeasterly having a radius of 686.62 feet; thence Southeasterly 259.1 feet along the curve through a central angle of 21 degrees 37 minutes 15 seconds to a point on the Southerly line of the Northwest Quarter of the Southeast Quarter, which point is 148.31 feet Easterly from the Southwest corner of the Northwest Quarter of the Southeast Quarter; thence North 90 degrees West along the Southerly line 148.31 feet to the Southwest corner of the Northwest Quarter of the Southeast Quarter; thence North 0 degrees 6 minutes 48 seconds East along the Westerly line of the Southeast Quarter 1,322.37 feet to the point of beginning. All in Section No. 6, Township No. 88 North, Range No. 13 West of the Fifth Principal Meridian, Waterloo, Black Hawk County, Iowa. Parcel 2: That part of the Southwest Quarter and of the Southeast Quarter of Section 6, Township 88 North, Range 13 West of the 5th P.M., Black Hawk County, Iowa, described as follows: Commencing at the Southwest corner of said Section 6; thence North 00° 00' 00" East 1 320 50 feet, along the West line of the Southwest Quarter of said Section 6; thence North 89° 42' 54" East, 818.14 feet, to the point of beginning; thence North 89° 42' 54" East, 2,285.88 feet; thence North 89° 42' 42" East, 595.69 feet, to a point on the Northwesterly right-of-way line of the Chicago, Great Western Railroad (abandoned); thence South 35° 31' 30" West, 850.21 feet, along said line; thence North 72° 26' 10" West, 1,005,02 feet; SCHEDULE A (Continued) Commitment Number: 113088 thence Westerly 637.85 feet, along a 7,789.65 foot radius curve, concave Southerly, having a chord bearing North 75° 14' 03" West, 637.67 feet; thence North 77° 34' 36" West, 835.86 feet; thence North 06° 19' 51" East, 32.15 feet, to the point of beginning, except that part dedicated for street purposes in 268 Misc 801 and known as Greyhound Drive, Black Hawk County, Iowa. (Abstract Property) FOR REFERENCE PURPOSES ONLY: The company has not verified, does not insure, and makes no representation that the information below is about the above insured property. According to insured's representation or vesting instrument(s), the street address of the property has been represented to the company as follows: Address: 3250 Greyhound Drive, Waterloo, IA 50701 First American Title Insurance Company By: Authorized Officer or Agent ALTA Plain Language Commitment Schedule A (6/17/06) (113088.PFD/113088/8) Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-603 RESOLUTION APPROVING RELEASE OF REAL ESTATE MORTGAGE WITH NATIONAL CATTLE CONGRESS, INC. FOR PAYMENT OF THE BALANCE OF A CERTAIN MORTGAGE DATED OCTOBER 15, 1985 AND DIRECTING EXECUTION OF SAID RELEASE OF REAL ESTATE MORTGAGE BY MAYOR. WHEREAS, the National Cattle Congress has paid the City of Waterloo the balance of a certain mortgage dated October 15, 1985 for the following described property: Parcel 1: The Northeast Quarter of the Southwest Fractional Quarter and all that part of the Northwest Quarter of the Southeast Quarter described as beginning at the Northwest corner of the Northwest Quarter of the Southeast Quarter; thence North 89 degrees 58 minutes 51 seconds East along the Northerly line of the Southeast Quarter 100 feet; thence South 0 degrees 6 minutes 48 seconds West along a line parallel with the Southeast Quarter 1,069.31 feet to the beginning of a curve concave Northeasterly having a radius of 686.62 feet; thence Southeasterly 259.1 feet along the curve through a central angle of 21 degrees 37 minutes 15 seconds to a point on the Southerly line of the Northwest Quarter of the Southeast Quarter, which point is 148.31 feet Easterly from the Southwest corner of the Northwest Quarter of the Southeast Quarter; thence North 90 degrees West along the Southerly line 148.31 feet to the Southwest corner of the Northwest Quarter of the Southeast Quarter; thence North 0 degrees 6 minutes 48 seconds East along the Westerly line of the Southeast Quarter 1,322.37 feet to the point of beginning. All in Section No. 6, Township No. 88 North, Range No. 13 West of the Fifth Principal Meridian, Waterloo, Black Hawk County, Iowa. Parcel 2: That part of the Southwest Quarter and of the Southeast Quarter of Section 6, Township 88 North, Range 13 West of the 5th P.M., Black Hawk County, Iowa, described as follows: Commencing at the Southwest corner of said Section 6; thence North 00° 00' 00" East, 1,320.50 feet, along the West line of the Southwest Quarter of said Section 6; thence North 89° 42' 54" East, 818.14 feet, to the point of beginning; thence North 89° 42' 54" East, 2,285.88 feet; thence North 89° 42' 42" East, 595.69 feet, to a point on the Northwesterly right-of-way line of the Chicago, Great Western Railroad (abandoned); thence South 35° 31' 30" West, 850.21 feet, along said line; thence North 72° 26' 10" West, 1,005.02 feet; thence Westerly 637.85 feet, along a 7,789.65 foot radius curve, concave Southerly, having a chord bearing North 75° 14' 03" West, 637.67 feet; thence North 77° 34' 36" West, 835.86 feet; thence North 06° 19' 51" East, 32.15 feet, to the point of beginning, except that part dedicated for street purposes in 268 Misc 801 and known as Greyhound Drive, Black Hawk County, Iowa. Resolution No. 2013-603 Page 2 NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Release of Real Estate Mortgage dated July 15, 2013, with National Cattle Congress, Inc. for full payment of a certain mortgage dated October 15, 1985, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 15th day of July, 2013. Za ?1, Ernest G. Clark, Mayor ATTEST: Suzy Scha- es, MC City Clerk CITY OF WATERLOO Council Communication Council Meeting: 7/15/13 Prepared: 7/10/13 Dept. Head Signature: PH # of Attachments: 1 SUBJECT: Cedar Valley SportsPlex Furnishings Submitted by: Mark Gallagher Sports Manager Recommended City Council Action: Request Council to award to Kirk Gross Company of Waterloo, Iowa the proposal for furnishing to be installed at the Cedar Valley SportsPlex in the amount of Eighty-seven thousand, seven hundred eighty-seven dollars and 99/100 cents ($87,787.99). Proposals were also received from: Storey Kenworthy of Des Moines, Iowa in the amount of Eighty-eight thousand, four hundred eighty dollars and 95/100 cents ($88,480.95). Office Concepts of Waterloo, Iowa in the amount of One hundred, four hundred seventy- five dollars and 69/100 cents ($100,475.69). Summary Statement: This project provides for all furnishings at the Cedar Valley SportsPlex. Kirk Gross was chosen by staff for providing the equipment that will best fulfill the needs at the new facility. Expenditure Required: $87,787.99 Source of Funds: Funding would be provided from the gift from the Estate of Carlton & Thelma Winter. Policy Issue: NA Alternative: NA Background Information: The City of Waterloo was gifted funds from the Estate of Carlton and Thelma Winter for the facility. Some of these funds are being utilized to purchase furnishings for the Cedar Valley SportsPlex. Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-604 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF BID TO KIRK GROSS COMPANY OF WATERLOO, IOWA, IN CONJUNCTION WITH THE PURCHASE OF CEDAR VALLEY SPORTSPLEX FURNISHINGS, IN THE AMOUNT OF $87,787.99. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Kirk Gross Company of Waterloo, Iowa, in the amount of $87,787.99, in conjunction with the purchase of Cedar Valley SportsPlex Furnishings, with funding being provided by the Estate of Carlton and Thelma Winter, be and is hereby accepted. PASSED AND ADOPTED this 15th day of July, 2013. 4.01!e4 ;164l74:7 rnest G. Clark, Mayor ATTEST: Suzy Schkres, CMC City Cle k CITY OF WATERLOO Committee Communication Finance Committee Meeting: July 15, 2013 Prepared: July 10, 2013 Dept. Head Signature: Eric Thorson # of Attachments: 0 SUBJECT: F.Y. 2014 FLOOD CONTROL SYSTEM TREE REMOVAL Submitted by: 'ramie Knutson, P.E., Associate Engineer Recommended City Council Action: I have reviewed the bids for the F.Y. 2014 Flood Control System Tree Removal and recommend that the low bid be accepted. We would also like to request for permission to waive the hearing required for projects over $25,000.00. Summary Statement DESCRIPTION: PROPOSAL SENT TO: BIDS OPENED: Cutting trees in the riprap in various reaches along the flood control system. Landmark Turf Services, Dunkerton, IA Keeling Tree Service, Inc., Mason City, IA Monday, July 8, 2013, 1:30 p.m. THOSE PRESENT: Suzy Schares and Wayne Castle ENGINEER'S ESTIMATE: $25,000.00 BIDS RECEIVED: Landmark Turf Services $25,175.00 RECOMMENDED BID: Landmark Turf Services $25,175.00 Expenditure Required $25,175.00 Source of Funds: G.O. Bonds Policy Issue N/A Alternative N/A Background Information: Landmark Services recently announced the acquisition of Control Services, Inc., which is the company that has performed this work in the past. Cc: Paul Huting, Leisure Services LANDMARK TURF SERVICES 752.4 North Raymond Road Dunt ertott. Iowa 50-626 Phone (319) 415-0523 Fax t319) 423-6131 Pi 11kkedJan_dm& kturfCQItl 4/12/2013 Dear Customer, On behalf of Landmark Turf Services and Control Services, Inc., I am pleased to announce the acquisition of Control Services, Inc. as our latest affirmation of commitment to expand and improve services to our customers. Let me assure you that this will in no way disrupt our normal working relationships. We will continue with the same dedication to quality you received and came to expect from Control Services, Inc. We have retained all of Control Service's staff to ensure a smooth transition. We are delighted with our new venture, and look forward to passing on the benefits of this new partnership to you, our loyal customers. Sincerely, /i A -- Mike Hiller Herbert O. Hoover President President Landmark Turf Services Control Services, Inc. Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-605 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF BID TO LANDMARK TURF SERVICES OF DUNKERTON, IOWA, IN CONJUNCTION WITH THE F.Y. 2014 FLOOD CONTROL SYSTEM TREE REMOVAL, IN THE AMOUNT OF $25,175.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Landmark Turf Services of Dunkerton, Iowa, in the amount of $25,175.00, in conjunction with the F.Y. 2014 Flood Control System Tree Removal, be and is hereby accepted. PASSED AND ADOPTED this 15th day of July, 2013. -efte,Y Ernest G. Clark, Mayor ATTEST: Q-. 1• Y � �.cvC.e_.Q Suzy Schares, CMC City Cler WATERLOO WATER WORKS 2012 OPERATING REPORT WATERLOO WATER WORKS WATERLOO WATER WORKS 2012 ANNUAL REPORT TO THE BOARD OF TRUSTEES AND THE CITIZENS OF WATERLOO General Remarks I am pleased to present the Waterloo Water Works 2012 Annual Report to the Board of Trustees and the citizens of Waterloo, Iowa. The employees and management team of the Water Works have collaborated in preparation of this report to highlight financial, water distribution, water production and customer service performance milestones throughout the year 2012. The Water Works installed 14,158 feet of new water mains in 2012. The majority of the new water main in 2012 was constructed in conjunction with the West Shaulis Road paving project. The water main installed on West Shaulis Road included 10,650 of 20 -inch diameter ductile iron transmission water main. This segment of water main completes a transmission main loop extending from the southwest corner of Waterloo, near the soccer complex on West Ridgeway Avenue, easterly across the Cedar River, then north along Elk Run Road to serve Waterloo's northeast industrial area, then west along East Donald Street to Well No. 20 near the northwest corner of Gates Park. The total distance of the transmission main is 22.36 miles, and is a key element in supplying large customers and providing improved fire protection throughout large sections of the City. The first segment of this transmission main was installed over 40 years ago, and the last segment was completed in 2012 with the West Shaulis Road project. West Snaulis Road Transmission Main Kimball Avenue Water Tower In 2012, the Water Works constructed a complete rehabilitation of the Kimball Avenue Water Tower. This project included substantial interior structural repair, as well as complete interior and exterior coating removal and replacement. The total cost of the project was $795,812.89. In 2009 and 2010, the Linden Avenue and University Avenue Water Towers respectively underwent similar rehabilitations. The Kimball Avenue Water Tower Rehabilitation Project completes the current cycle of rehabilitations of the elevated water tanks in the system. Future ongoing maintenance is planned in the long range capital improvement schedule to insure all of the elevated water tank assets continue to perform at a high level. Other projects of note in 2012 included continuation of the annual water main replacement and extension program. Water main extension connections were made to eliminate dead -ends on Sager Avenue and West 9th Street, improving system reliability and fire protection. In addition, 3,035 feet of water main was removed and replaced as part of the annual City of Waterloo Street Reconstruction Program and in conjunction with a Black Hawk County grade and pave project. Additional water main replacement projects will be scheduled every year through the foreseeable future. In water production, numerous improvements were made to well houses, grounds, and water tower control equipment. Concrete pavement was installed to improve access to facilities in the Well Field and the parking lot adjacent to Well No. 10 was removed. A new roof, tuck -pointing and sealing were completed at the Booster Station, and a new roof and complete new exterior brick work was constructed at the Linden Avenue Control Building. Major replacement and refitting of 20 -inch control valves at the University Avenue Water Tower was also accomplished in 2012. Numerous other improvements were made to well houses and chemical buildings throughout the year. Pumpage for 2012 was up 1.61 percent compared to the previous year. Total revenue was up 7.1 percent on a year-to-year basis, excluding FEMA reimbursements of flood damage. Meter replacement and modernization continued in 2012, as part of an ongoing initiative to upgrade and improve metering infrastructure. In 2012, there were 2,243 older style meters replaced with electronic registered meters, with the new meters capable of conversion to an automated meter reading system. Commercial Biller Dorothy Hacker retired after 21 years of service. Three new employees began work at the Water Works in 2012. In 2013, the Water Works plans to continue to improve, repair or replace critical system assets. Projects scheduled for major investments in 2013 include continuation of the Annual Water Main Replacement Program, commencement of the Highway 63 Water Main Replacement Project, construction of the Dewitt Road Water Main Extension Project, construction of the Ranchero Road Water Main Extension Project, design work for repair of the Highway 20 water main crossing at Ansborough Avenue, rehabilitation of Well No. 19 with installation of VDF controls and replacement of stand-by power equipment, continuation of work on the GIS mapping and document management systems, and continued modernization of metering systems. In 2012, the Waterloo Water Works continued to benefit immeasurably from the strong and stable leadership of Trustees Terry Kuntz, Rodger Burris and Mary Potter. Their combined leadership, advice and guidance are essential as the Water Works moves forward to face the challenges of 2013 and beyond. Respectfully submitted, Dennis D. Clark, P.E. General Manager Page 2 TO THE BOARD OF WATER WORKS TRUSTEES Terry M. Kuntz, Chairman Rodger L. Burris, Vice -Chairman Mary H. Potter, Trustee Members of the Board: I herewith submit the following Operating Report of the Waterloo Water Works for the year ending December 31, 2012. The following tables show selected revenue and expenditures for the year ending December 31, 2012 as compared with the year ending December 31, 2011. A full disclosure of the Waterloo Water Works financial information can be obtained from the annual audit. The following figures reflect audited amounts. Revenue Dec. 31, 2011 Dec. 31, 2012 Metered Water -Net Rates $6,326,524 $6,789,602 Fire Protection 99,688 101,851 Front Footage 70,745 35,841 Billboard, Antenna & Farm Rent 135,440 119,265 Interest Earned 45,877 50,688 Other Revenue 967,969 637,252 Total Revenue $ 7,646,243 $7,734,499 Operating Expenses Salaries and Benefits $2,946,287 $3,111,159 Contractual Services 832,438 872,574 Commodities 1,080,518 1,251,596 Interest Expense 86,008 73,848 Depreciation 550,415 566,449 Other Expenses 20,026 2,629 Total Expenditures $ 5,515,692 Net Revenue $ 2,130,551 $5,878,255 $1,856,244 Total Assets $28,894,245 $30,326,228 Total Liabilities 3,339,218 2,914,957 Total Net Assets $25,555,027 $27,411,271 Tax Money Received $ 0 $ 0 Bonded Indebtedness $ 1,805,000 $ 1,470,000 Page 3 The following amounts were expended for Capital Improvements during the year ending December 31, 2012 as compared to the year ending December 31, 2011. Highway 63 Water Main Replacement 2010 Water Main Replacement Program 2011 Water Main Replacement Program 2012 Water Main Replacement Program West Shaulis Road Water Main Replacement Dewitt Road Water Main Extension Third Street River Crossing Kimball Avenue Water Tower Rehabilitation Mark's Park Water Main Extension Distribution Department Equipment Computer Equipment and Software Third Street Reservoir Roof Autos & Trucks Pumping Station & Well House Improvements Jan. 1, 2011 to Dec. 31, 2011 $ 51,796.75 177,178.07 105, 545.35 0.00 7,210.95 0.00 347,356.60 7,000.00 4,159.62 6,499.00 25,949.53 121, 063.91 40,958.84 20,702.00 $915,420.62 Jan. 1, 2012 to Dec. 31, 2012 $ 10,460.41 23,956.58 122,700.95 143,165.33 1,051, 754.87 43,809.50 0.00 788,812.89 0.00 0.00 23,968.03 0.00 118,553.00 60,469.80 $2,387,651.36 The following data is used to compute the comparative cost per 1,000 gallons pumped. 2011 2012 Pumpage in Gallons 4,716,682,000 4,792,781,000 Operating Revenue $6,496,957 $6,927,294 Non -Operating Revenue 1 149,286 807,205 Total Revenue $7,646,243 $7,734,499 Salaries and Benefits $2,946,287 $3,111,159 Contractual Services 832,438 872,574 Commodities 1,080, 518 1,251,596 Depreciation 550,415 566,449 Interest Expense 86,008 73,848 Other Expenses 20 026 2,629 Total Expenses $5,515,692 $5,878,255 Net Revenue $2,130,551 $1,856,244 The following tabulation shows the revenue per 1,000 gallons pumped for the year ending December 31, 2012 as compared with the year ending December 31, 2011. Operating Revenue Non -Operating Revenue Total Revenue Dec.31 2011 1.3774 0.2437 1.6211 Dec. 31, 2012 1.4454 0.1684 1.6138 Salaries and Benefits 0.6247 0.6491 Contractual Services 0.1765 0.1821 Commodities 0.2291 0.2611 Depreciation 0.1167 0.1182 Interest Expense 0.0182 0.0154 Other Expenses 0.0042 0.0005 Total Expense 1.1694 1.2265 Net Revenue Page 4 0.4517 0.3873 Manager, Rick Wilberding This department is responsible for construction, maintenance and customer service related to water mains, vehicles and metering. Water Main Construction: During the year ending December 31, 2012, ductile iron water main extensions were made as follows: Location Main Number Size Feet Funding Source West 9th Street (part of 2012 main program) Total 6" Main Sager Avenue (part of 2011 main program) Commons Drive (Landmark Commons) Total 8" Main Maxhelen Blvd. (Landmark Commons) Almond Street (CVS site development) Geraldine Road (Phase 2 development) Total 12" Main West Shaulis Road (transmission main) Total 20" Main MAIN FOOTAGE PAID BY WWW MAIN FOOTAGE PAID BY DEVELOPER TOTAL WATER MAIN INSTALLED MILES 6" 839 Waterloo Water Works 6" 839 8" 661 Waterloo Water Works 8" 297 Paid by Developer 8" 958 12" 543 12" 340 12" 828 12" 1,168 Paid by Developer Paid by Developer Paid by Developer 20" 10,650 Waterloo Water Works 20" 10,650 12,150 2,008 14,158 2.68 Miles Water Main Replacement: During the year ending December 31, 2012, the following ductile iron water main replacement projects were completed as follows: Location East Ridgeway Avenue Main Size Number Feet 12" 495 TOTAL WATER MAIN REPLACED MILES 495 0.09 Miles During the year ending December 31, 2012, the following County PVC water main was replaced in conjunction with a Black Hawk County Hammond Avenue Grade & Pave Road Project. Location Main Size Number Feet Hammond Avenue (PVC) 6" 2,540 TOTAL WATER MAIN REPLACED MILES Page 5 2,540 0.48 Miles Pipe System Inventory: The following table shows the total number of feet, number of miles and the percentage of different size ductile and cast iron mains that comprise the water distribution system inside the Waterloo city limits, installed from 1886 to December 31, 2012. Size of Pipe 4" 6" 8" 10" 12" 16" 20" 24" TOTAL Abandoned 2012 Ln. Ft. 0 1,463 0 0 423 12 0 0 1,898 Constructed 2012 Ln. Ft. 0 1,234 958 0 1,716 0 10,650 0 14,558 Net Gain in 2012: 2.40 Miles Net Gain 2012 Ln. Ft. 0 -229 958 0 1,293 -12 10,650 0 12,660 Total Number of Feet in Number System of Miles 9,961 1.89 956,957 181.24 312,040 59.10 40,823 7.73 472,986 89.58 95,918 18.17 97,765 18.52 765 0.14 1,987,215 376.37 Percentage 0.50 48.16 15.70 2.05 23.80 4.83 4.92 0.04 100.00 Kimball Avenue Rural Water System: The following table shows the total number of feet, number of miles and the percentage of different size DR21 PVC pipe that comprises the Kimball Avenue rural water system as of December 31, 2012. Size of Pipe 2" 3" 4" 6" Total Number of Feet in System 4,573 17,492 8,270 30,717 Number of Miles 0.87 3.31 1.56 5.82 Percentage 7.49 28.65 13.55 50.31 TOTAL 61,052 11.56 100.00 The following table shows the number of feet of pipe of the different sizes in the flow and well lines now used to deliver water from the well field to the reservoirs. Sizes of Number of Pipe Feet 8" 10" 12" 16" 20" 24" TOTAL Page 6 580 600 1,348 13,981 10,378 600 27,487 Valve Inventory: Size 3" 4" 6" 8" 10" 12" 16" 20" Gained 2012 Waterloo System 0 0 38 2 1 7 1 11 Total Valves in System 3 75 4,580 806 177 1,024 115 72 6,852 Valves in Flow & Well Lines as of December 31, 2012 50 Hydrant Inventory: Hydrants in Service January 1, 2012 3,194 Additions Due to New Main Construction 14 New Installation Cut -In 1 Hydrants Eliminated 3 Net Gain 12 Hydrants in Service December 31, 2012 3,206 Hydrant Maintenance: Hydrants Repaired in Place 10 Hydrants Replaced 31 Hydrants Flushed and Inspected 1,070 2011 2012 Broken Hydrants (typically hit by vehicles) 8 13 Frozen Hydrants 0 4 Ludlow Common Hydrants in System 163 151 Main Leaks Repaired (joint leak, pin hole) 10 17 Broken Mains (sheared, cracked, longitudinal) 33 45 Private Service Lines Leaks 154 135 The Distribution Department operated and serviced hydrants and valves where required. Page 7 Vehicle Record: Report of operation cost for the year ending December 31, 2012. No. Vehicle 1 2004 Chev. Impala 2 2006 Chev. Malibu 4 2009 Ford F150 1/2T PU 5 2010 Dodge 1500 Pickup 6 1995 Chev. S10 Pickup 7 2011 Ford F150 PU 8 2009 Ford F150 PU 10 2011 Ford F150 PU 11 2007 Ford 3/4 PU 12 2008 Ford F350 Pickup 15 2002 Ford 1/2T Pickup 15 2012 Ford F150 Pickup 16 2004 Ford 3/4 PU 17 2011 Ford F 150 PU 18 2008 Ford F350 Pickup 19 2005 Ford F150 Pickup 19 2012 Ford F150 Pickup 20 2004 John Deere Backhoe 21 1997 Case Loader/Backhoe 33 2003 Int. Dump Truck 34 1998 Int. Dump Truck 34 2013 Tandem Dump Truck 38 1976 Int. Flat Bed Truck TOTAL 2012Total 2012 2012 Mileage Mileage Expense Depreciation 5,713 54,114 $ 1,663.79 $ 6,859 49,524 $ 1,231.13 $ - 8,273 25,865 $ 2,301.52 $ 1,848.00 11,536 24,118 $ 3,976.17 $ 1,712.14 4,532 92,692 $ 1,557.73 $ 15,475 17,896 $ 3,809.59 $ 1,652.39 8,139 28,681 $ 2,920.55 $ - 12,571 15,259 $ 8,602.58 $ - 3,759 39,838 $ 2,424.22 $ - 6,078 43,675 $ 4,246.06 $ 3,813.67 7,617 116,991 $ 2,135.51 $ - 8,634 8,675 $ 3,641.84 $ - 3,828 63,474 $ 1,908.53 $ 509.09 16,049 27,297 $ 5,182.04 $ 2,964.95 6,199 31,429 $ 4,106.78 $ 3,095.62 5,158 99,218 $ 1,947.68 $ - 8,649 8,670 $ 3,065.27 $ - 547 5,880 $ 5,288.69 $ 4,328.33 275 6,014 $ 15,251.90 $ 1,735.17 5,615 53,652 $ 8,565.81 $ 4,546.67 3,284 53,228 $ 1,956.89 $ - 1,154 2,254 $ 2,059.00 $ 58 22,183 $ 205.62 $ - 2012 2012 2012 Cost Insurance Labor Total Cost Per Mile $ 505.44 $ 48.98 $ 2,218.21 $ 0.3883 $ 505.44 $ 67.35 $ 1,803.92 $ 0.2630 $ 505.44 $ 61.23 $ 4,716.19 $ 0.5701 $ 505.44 $ 209.38 $ 6,403.13 $ 0.5551 $ 505.44 $ 146.94 $ 2,210.11 $ 0.4877 $ 505.44 $ 153.06 $ 6,120.48 $ 0.3955 $ 505.44 $ 153.06 $ 3,579.05 $ 0.4397 $ 505.44 $ 146.93 $ 9,254.95 $ 0.7362 $ 505.44 $ 55.11 $ 2,984.77 $ 0.7940 $ 505.44 $ 298.78 $ 8,863.95 $ 1.4584 $ 252.72 $ 24.49 $ 2,412.72 $ 0.3168 $ 252.72 $ 122.45 $ 4,017.01 $ 0.4653 $ 505.44 $ 24.49 $ 2,947.55 $ 0.7700 $ 505.32 $ 183.68 $ 8,835.99 $ 0.5506 $ 505.32 $ 197.17 $ 7,904.89 $ 1.2752 $ 210.55 $ 36.73 $ 2,194.96 $ 0.4255 $ 294.77 $ 24.49 $ 3,384.53 $ 0.3913 $ 505.32 $ 315.92 $ 10,438.26 $ 19.0827 $ 505.32 $ 73.47 $ 17,565.86 $ 63.8759 $ 505.32 $ 227.77 $ 13,845.57 $ 2.4658 $ 378.99 $ 93.06 $ 2,428.94 $ 0.7396 $ 126.33 $ - $ 2,185.33 $ 1.8937 $ 505.32 $ 73.47 $ 784.41 $ 13.5243 86,648 $ 88,048.90 $ 26,206.03 $10,107.84 $ 2,738.01 $ 127,100.78 TOTAL HOURS 822 Meter Operations: 2011 2012 Meters in Service as of January 1 25,047 25,186 Meters Removed for Servicing -2,828 -2,891 Meters Reset at Existing Accounts 2,891 2,845 Meters Set for New Accounts 76 114 Total Meters Set 2,967 2,959 Net Accounts Gain/Loss 139 68 Meters in Service as of December 31 25,186 25,254 Meter Repair Work: 2011 2012 Frozen — Base Replacement 38 18 Dead — Piston, Gear or Register 69 10 Replacement Junked Meters 2,149 2,250 Meters Removed from Vacated Residences 570 612 Leaky Meters — Bases Replaced 0 1 Miscellaneous Repairs 2 0 2,828 2,891 Meters Challenged for Accuracy by Resident 0 1 Remote Readers in Service: Waterloo System (including meters not 25,938 26,017 owned by the Waterloo Water Works) Washburn System 436 437 Raymond System 301 304 26,675 26,758 Approximate non-remoted meters 58 36 Page 9 WATER PRODUCTION Water Production Manager Pumping Station Manager During the year ending December 31, 2012, the water from the previous year. Total Pumpage in Gallons Daily Average Lowest Day Lowest Day Pumpage. Highest Day Highest Day Pumpage 2011 4,716,682,000 12,922,416 December 25 7,940,000 July 19 20,662,000 Tim Robbins Travis Larson pumpage has increased 1.61% 2012 4,792,781,000 13,095,030 December 25 8,297,000 July 6 21,232,000 The record of pumpage for the year ending December 31, 2011, as compared with the year ending December 31, 2012, is as follows: January February March April May June July August September October November December TOTAL GALLONS 2011 2012 368,444,000 357,859,000 *335,995,000 338,260,000 368,355,000 350,514,000 353,588,000 348,129,000 396,644,000 427,287,000 430,338,000 454,913,000 **485,884,000 **549,364,000 477,051,000 467,390,000 391,580,000 426,594,000 396,894,000 389,928,000 356,727,000 344,345,000 355,182,000 *338,198,000 4,716,682,000 4,792,781,000 * Indicates lowest month's pumpage. ** Indicates highest month's pumpage. Consumption Registered on Customers' Meters City Meters - Free Rate Water loss from Reservoir (calculated) Other Metered Sales Unaccounted for Water Including the Following: (New main construction, flushing water mains, hydrant flushing and inspection, fire protection, street sweeping, pre -metered construction, sewer flushing, main leaks and service line leaks.) Gallons Percent 3,732,920,113 77.89 222,808,784 4.65 52,058,000 1.09 71, 517,451 1.49 713,476,652 14.89 100.00% A record of the percent of accounted for water through customers' meters, city meters and calculated reservoir loss is as follows: 2007 2008 2009 2010 86.39% 87.11% 86.13% 84.34% Page 10 2011 83.34% 2012 85.11% 2012 Water Supply Analysis Average of all Wells in the System (Milligrams per Liter Unless Otherwise Noted) The Waterloo Water Works conducts an extensive water quality monitoring program to confirm that the drinking water is always safe and always of the highest quality. The following are the results of the water quality program for 2012. I. Analyte The following results are based on representative samples from the distribution system. Chemical Total Trihalomethane (ppb) Total Haloacetic Acids (ppb) Fluoride (ppm) Sodium (ppm) Chlorine (ppm) II. Nitrates - MCL for nitrate is 10 mg/L Maximum Allowable Well No. Limit Well Field 7-13 10 14 10 15/17 10 16 10 18 10 19 10 20 10 21 10 22 10 2010 2011 2012 Test Test Test 9.89 13.74 7.60 4.52 9.20 5.00 0.92 0.90 0.71 11.3 11.0 11.3 1.00 1.07 1.12 2011 Average (ppm) 5.11 7.12 2.11 7.25 4.43 2.90 6.20 0.81 6.78 Page 11 Maximum Allowable Limit 80 60 4 NR 4 2012 Average (ppm) 5.39 7.57 0.91 7.42 4.51 2.92 5.83 1.74 7.51 WATERLOO WATER WORKS WATER ANALYSIS 2012 Maximum Contaminant Level INORGANIC CHEMISTRY ph Value Spec. Conductance Total Alkalinity mg/L Total Hardness mg/L Silica mg/L Total Dissolved Solids mg/L 6.5-8.5 Waterloo Water Analysis 7.5 540 248 mg/L 314 mg/L 14 mg/L 373 mg/L Values below this point in mg/L or parts per million Magnesium Sodium Chloride Sulfate Ammonia (as N) Total Organic Carbon Iron Manganese Antimony Arsenic Beryllium Barium Cadmium Chromium Copper Fluoride Lead Mercury Nickel Nitrate (as Nitrogen) Nitrite (as Nitrogen) Selenium Silver Thallium RADIONUCLIDES Gross Alpha Emmitters Radium 226 Radium 228 Combined Radiums ND - Not Detected 26 14.7 250.000 16 250.000 140 .10 0.7 0.300 0.09 0.01 0.006 ND 0.050 0.001 0.004 ND 2.000 0.13 0.005 ND 0.100 ND 1.300 0.26 4.000 0.8 0.015 0.006 0.002 ND 0.100 ND 10.000 4.92 1.000 0.5 0.050 0.002 0.005 ND 0.002 ND 15 pCi/L 1.44 pCi/L 5 pCi/L .517 pCi/L 5 pCi/L .880 pCi/L 5 pCi/L 1.0 pCi/L Maximum Contaminant Level Waterloo Water Analysis Values below this point in mg/L or pads per million VOLATILE ORGANIC Halo Acetic Acids Trihalomethanes (THM) 1,1-Dich loroethylene 1,2-Dich loroethane 1,2-Dichloropropane 1,2,4-Trichlorobenzene 1,1,1 -Trichloroethane 1,1,2 -Trichloroethane Benzene Carbon tetrachloride cis -1, 2-Dich lroethylene Dichloromethane Ethylbenzene Monochlorobenzene 1,2 -Dichlorobenzene 1,4 -Dichlorobenzene Styrene Tretrachloroethylene Tolulene trans 1,2-Dichloroethylene Trichloroethylene Vinyl Chloride Xylenes (Total) SYNTHETIC ORGANICS 2.4-D 2,4,5 -TP (Silvex) Alachlor (Lasso) Aldicarb Aldicarb Sulfone Aldicarb Sulfoxide Atrazine Carbofuran Chlorodane Dalapon Dinoseb Diquat Endrin Endothall Lindane Methoxychlor Oxamyl (Vydate) Page 12 0.060 0.002 0.080 0.007 0.007 ND 0.005 ND 0.005 ND 0.070 ND 0.200 0.0018 0.005 ND 0.005 ND 0.005 ND 0.070 0.00068 0.005 ND 0.700 ND 0.100 ND 0.600 ND 0.075 ND 0.100 ND 0.005 0.0004 1.000 ND 0.100 ND 0.005 0.00053 0.002 ND 10.00 ND 0.070 ND 0.050 ND 0.002 ND 0.003 ND 0.003 ND 0.004 ND 0.003 ND 0.040 ND 0.002 ND 0.200 ND 0.007 ND 0.020 ND 0.002 ND 0.100 ND 0.0002 ND 0.040 ND 0.200 ND Service Outside City Limits: The 2012 water consumption and revenue from the cities served are as follows: City Hudson Elk Run Heights Kimball South Rural Raymond Washburn/B.H. County Population 2,282 1,117 250 (Est.) 788 1,155 (Est.) Number of Accounts 99 313 459 2012 Consumption (Gallons) 63,861,199 40,672,335 13,388,635 16,384,582 22,742,277 2012 Amount Billed $87,704.06 $64,688.27 $28,335.23 $41,152.01 $56,929.27 The Waterloo Water Works provides full service to Raymond, to the Kimball Avenue Rural System and to the Black Hawk County Rural Water System, including reading meters, billing, collection, and repair and maintenance of the water system. Hudson and Elk Run Heights use Waterloo as their source of supply and operate their own respective systems. Water Production Operational Report 2012 The pumping station operators collect and test over 80 bacteriological samples per month at the pumping station and throughout the distribution system. Additionally, more than 20 bacteria samples are collected and tested from the wells, water towers and individual residences on a monthly basis. The total amount of the bacteria samples analyzed is over 1,200 per year. Water operators test for free and total chlorine at the pumping station and at various locations in the distribution system daily. A chlorine residual of at least 0.3 mg/I must be maintained in the system to provide continuous disinfection of the drinking water to the consumer's tap. Fluoride is checked daily by samples from wells that are in operation. More than 240 fluoride samples per month are collected. Backup fluoride samples are also taken at designated sites surrounding the well houses. Keystone Laboratory checks one fluoride sample per month and the results are reported to the Iowa Department of Natural Resources. Three water samples with an unknown fluoride content are provided by the state each year and tested by Water Works personnel to check testing accuracy. In 2012, Quality Control/Quality Assurance results were within +1% accuracy. Also, over 180 pH samples are taken per month. The total number of chlorine, fluoride, pH and other water quality analysis conducted by Water Works personnel amounts to over 12,000 per year. Maintenance and Repair Water Works buildings and facilities are inspected and maintained daily. Electrical systems, SCADA controls, roofs, pumps, standby diesel engines, water lines and fencing are all repaired as needed to ensure the citizens of Waterloo an extremely reliable water system. The well grounds are maintained in such a way as to provide a park like atmosphere. Mowing of grounds is contracted for 2011-2013. Major maintenance and repairs for 2012 are as follows: Well Field - Poured concrete approaches for the west and east entrances - Poured concrete driveway for Well No. 10 -Removed parking lot near Well No. 10 and returned to turf condition Page 13 Pumping Station -Installed four new lighted emergency exit signs Reservoir - Installed new transducer head -in reservoir for SCADA system Booster Station - Installed new roof - Tuck-pointed, caulked and graffiti sealed exterior of building Linden Building - Installed new roof - Rebricked 100% exterior of building -Installed new furnace Well No. 7 -Installed new convertor box for flow -meter - Installed new register (high speed pick-up head) for flow -meter Well No. 14 - Installed new discharge valve control box and controls Well No. 16 -Installed new discharge valve control box and controls Well No. 15 - Installed new soft start for electric well motor Well No. 18/University Tower - Installed new 20" butterfly throttling valve with actuator, 20" manual butterfly valve, and fittings - Rewired new butterfly valves and installed new transformer Well No. 19 -Removed gas meter from basement and installed new gas meter outside of building Well No. 21 - Installed new soft start for electric well motor Well No. 22 - Rebuilt electric motor for well -Pulled well, televised and bailed out well, installed new column pipe and rebuilt pump Kimball Water Tower -Complete rehabilitation of water tower - interior metal structural work, 100% sandblasting, and repainting of water tower inside and out Page 14 Free Service: The following table shows the free water service rendered to the City of Waterloo at various metered locations. 2011 2011 2012 2012 Gallons Dollars Gallons Dollars Cultural &Arts Commission 762,265 $ 1,365.12 1,205,860 $ 2,138.72 Young Ice Arena 5,112,187 8,470.92 6,496,831 11,052.42 Leisure Services 4,328,977 13,887.61 7,446,858 19,509.34 Golf Courses: w South Hills 23,975,067 33,754.20 46,593,915 65,777.51 La Gates Park 16,204,302 25,367.80 27,544,023 42,344.79 I— Byrnes Park/Iry Warren 18,065,456 26,638.60 26,347,139 39,536.73 ui Fire Department 778,722 4,244.40 798,920 4,502.47 Parking Ramps 12,717 355.20 18,701 382.20 Swimming Pools 2,924,883 6,535.70 1,685,361 5,184.20 Sewer Department 5,236 1,429.80 3,740 1,504.20 Library 1,166,961 2,272.80 563,283 1,498.05 Water Pollution Control 105,577,815 132,614.10 97,074,708 131,972.06 City Buildings 2,286,795 7,292.85 6,957,632 14,641.71 Airport 61,340 363.60 71,813 332.40 181,262,723 $264,592.70 222,808,784 $340,376.80 Additional free water service was furnished unmetered to city departments for fire protection, sewer flushing, street cleaning and other purposes. Billing: Residential, Quarterly Monthly Commercial, Quarterly & Monthly Check Orders Finals Raymond Washburn Washburn Rural Kimball Project Billed Water Sales Subtotal Adjustments Total Billed Water Sales (unaudited) Fire Protection, Annual 2,032 Electronic Banking Customers Loss Due to Uncollectible Accounts: 2010 Sent to Credit Bureau Received 2011 Sent to Credit Bureau Received 2012 Sent to Credit Bureau Received Personnel: Office (Full-time) Office (Part-time) Distribution & Meter Division Pumping Station Plus 2 summer employees. OFFICE Accounts 21,830 1,846 Manager, Mary Ratkovich Bills Mailed Amount Billed 95,792 $ 3,279,455.12 14,768 2,127 15,156 21 4,564 313 390 69 99 $ 3,759,833.63 21 $ 964.78 4,564 $ 118,005.62 3,756 1,928 348 436 31,259 136,769 $41,152.01 $45,835.94 $11,093.33 $28,335.23 $ 126 416.51 $ 7,284,675.66 $ (1,884.68) $ 7,282.790.98 508 46 $ 94,580.59 $13,776.09 - 3 121.84 $10,654.25 $ 0.00 - 2 332.87 ($ 2,332.87) $86,402.90 -3,131.42 $83,271.48 12/31/10 10 1 17 7 35 (Water Sales (Water Sales (Water Sales (Water Sales (Water Sales (Water Sales - $13,068.19, Other - $ 707.90) - $ 2,920.30, Other - $ 201.54) - $ 0.00, Other - $ 0.00) - $ 2,200.66, Other - $ 132.21) - $80,988.82, Other -$5,414.08) - $ 2,753.05, Other-$ 378.37) 12/31/11 12/31/12 12 11 0 0 16 17 6 6 34 34 The Waterloo Water Works also bills and manages sewer, garbage, yard waste and storm water billing for the City of Waterloo. Page 16 CITY OF WA IERLOO Council Communication City Council Meeting: July 15, 2013 Prepared: July 9, 2013 Dept. Head Signature: Dennis Clark # of Attachments: 10 SUBJECT: 2012 Operating Report of the Waterloo Water Works Submitted by: Dennis Clark, General Manager of Waterloo Water Works Recommended City Council Action: Receive and place on file the 2012 Operating Report of the Waterloo Water Works. Summary Statement: The Board of Trustees of the Waterloo Water Works approved the report at their regular Board meeting on June 26, 2013 Expenditure Required: No City funds are required for this action. The Waterloo Water Works pays for the cost of the report. Source of Funds: Waterloo Water Works operating finds, generated from water sales. Policy Issue: Alternative: Background Information: Copies are provided for the Mayor, City Council, City Clerk, and Chief Financial Officer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: July 15, 2013 Prepared: June 10, 2013 Dept. Head Signature: # of Attachments: SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc., set a date of public hearing, and publish an official notice pertinent to the taking of bids and request to receive and open the proposals for the Request for Proposal for Demolition and Site Clearance Services RACM (regulated asbestos - containing materials) for 710 Willow and 115 Smith Streets. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Preliminary approval of the plans, specifications, forms of contract, etc. and set a date of hearing and bid opening as July 29, 2013. Summary Statement: Both properties where acquired through 657A. The property at 710 Willow caught fire earlier this year and is completely open to the elements, animals and children. The property at 115 Smith Street recently lost most of its east wall and is also open to the elements, animals, and children. Both are considered dangerous and a serious nuisance to the neighborhood and the City of Waterloo. Expenditure Required: to be determined Source of Funds: G.O. Policy Issue: Dilapidated Housing Alternative: N/A Background Information: cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal OpportunitylAffirmative Action Employer Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-606 RESOLUTION PRELIMINARILY APPROVING THE REQUEST FOR PROPOSAL DOCUMENT, PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH DEMOLITION AND SITE CLEARANCE SERVICES RACM (REGULATED ASBESTOS -CONTAINING MATERIALS) FOR 710 WILLOW STREET AND 115 SMITH STREET. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Community Planning & Development Director of said City to prepare proposed Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services RACM (regulated asbestos -containing materials) for 710 Willow Street and 115 Smith Street, in the City of Waterloo, Iowa, and WHEREAS, said Community Planning & Development Director did file said Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services RACM (regulated asbestos -containing materials) for 710 Willow Street and 115 Smith Street. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services RACM (regulated asbestos - containing materials) for 710 Willow Street and 115 Smith Street, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 15th day of July, 2013. ATTEST: C 7 Ernest G. Clark, Mayor Suzy Scha e , CMC City Cler Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-607 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED REQUEST FOR PROPOSAL DOCUMENT, PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH DEMOLITION AND SITE CLEARANCE SERVICES RACM (REGULATED ASBESTOS -CONTAINING MATERIALS) FOR 710 WILLOW STREET AND 115 SMITH STREET, IN THE CITY OF WATERLOO AS AUGUST 5, 2013, AT 5:30 P.M. AT CITY HALL COUNCIL CHAMBERS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5:30 p.m. on the 5th day of August, 2013, for the purpose of holding a public hearing on proposed Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services RACM (regulated asbestos -containing materials) for 710 Willow Street and 115 Smith Street, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 15th day of July, 2013. nest G. Clark, Mayor ATTEST: Suzy Schares, CMC City Clerk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -,Large CITY OF WATERLOO, IOWA, COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: July 15, 2013 Prepared: July 10, 2013 Dept. Head Signature: # of Attachments: SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc., set a date of public hearing, and publish an official notice pertinent to the taking of bids and request to receive and open the proposals for the Request for Proposal for Demolition and Site Clearance Services RACM (regulated asbestos - containing materials) for the former Lafayette School located at 2265 Lafayette Street on August 12, 2013. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Preliminary approval of the plans, specifications, forms of contract, etc. and set a date of hearing and bid opening as August 12, 2013. Summary Statement: The City of Waterloo acquired the former school for the purpose of demolition and housing redevelopment. There is a development agreement in place to build 12 to 15 homes on the school site as soon as the school is demolished. The school is seriously dilapidated to the point that the asbestos cannot be safely removed prior to demolition; therefore it must be treated as RACM (Regulated Asbestos Containing Material). Expenditure Required: to be determined Source of Funds: G.O. Policy Issue: Nuisance Abatement Alternative: N/A Background Information: cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner CITY WEBSITE: www.ci.waterloo_ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance CITY HALL 715 MULBERRY STREET 50703 Department POLICE Today's Date: 7/10/2013 Effective Date: 7/9/2013 Employment Date: 9/8/1998 Job Title/Classification Police Officer This is to report that the employment of James Dale Noss with the City of Waterloo has been severed by reason of: CI Retired Disability Related ❑ No ❑1 Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 213.00 $29,80 $ 6,304.80 Vacation -Current 0.00 $29.60 $ - Usable Sick Leave 0.00 $P9.60 (x) 25% $ - Frozen Sick Leave 0.00 $29.60 (x) _% $ - Personal Hours 0.00 $29.60 $ - Sick Time Pay 0.00 $29.60 $ - Unscheduled Leave 0.00 $29.60 $ Other Pay 16.00 $29.60 $ 473.60 Total Payment Comments: Non -Duty Disability Retirement $ 6,778.40 Approved by Human Resource Date 6-1 \ l`) Date '('1V'l 3 Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward approved form to Department Council Agenda Date: .7-15- /5 ❑ AS/400 Status/Accruals ❑ 1-9 CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance CITY HALL Department STREET 715 MULBERRY STREET 50703 Today's Date: 7/10/2013 Effective Date: 7/5/2013 Employment Date: 1/5/1996 Job Title/Classification EQUIPMENT OPERATOR I This is to report that the employment of PATRICIA QUAIL with the City of Waterloo has been severed by reason of: ❑ Retired Disability Related 0 No ❑ Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 81.5 $ 22.45 $ 1,829.68 Vacation -Current $ - Usable Sick Leave (x) 25% $ - Frozen Sick Leave (x) 60% $ - Personal Hours $ - Comp Time Pay 65.02 $ 2245 $ 1,459.70 Unscheduled Leave $ Other Pay $ - Total Payment $ 3,289.38 Approved by Human Reso Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk Clerk's Office will forward copy of approved form to Council Agenda Date: "2-'1,= 1 3 ❑ Accruals (Copy in Personnel File) Department and Human Resources ❑Status 0-9 Date 1111113 Date 1,\a-\V7D Updated 6/28/11 CITY OF WATERLOO, IOWA CITY HALL REVISED -ESTIMATE DONE ON 5/23/13 To: City Council Members Re: Notice of Severance 715 MULBERRY STREET 50703 Department WATERLOO CULTURAL & ARTS DEPT. Today's Date: 6/28/2013 Effective Date: 7/5/2013 Employment Date: 3/3/1980 Job Title/Classification EDUCATION DIRECTOR This is to report that the employment of BONNIE WINNINGER with the City of Waterloo has been severed by reason of: 2 Retired Disability Related ❑ No ❑ Yes ❑ Resigned. ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 102 $ 22.67 $ 2,312.34 Vacation -Current 188 $ 22.67 $ 4,261.96 Usable Sick Leave 0 (x) 25% $ - Frozen Sick Leave 0 (x) 60% $ - Persn Hrs-2013-2014 12 $ 22.20 $ 266.40 Comp Time Pay 0 $ - Unscheduled Leave 0 $ Other Pay t 24 $ 22.67 $ 544.08 Y N vcr,ci-R) h u Comments: Total Payment $ 7,384.78 Approved by Kent Shankle (pkh Human Resources !�.�� Date 7/3/2013 Date 1 '7-1\2J Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk Clerk's Office will forward dd7copy of approved form to / Council Agenda Date: 7-15-/ 2 LI Accruals (Copy in Personnel File) Department and Human Resources ❑Status 0-9 Updated 6/28/11 Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-608 RESOLUTION PRELIMINARILY APPROVING THE REQUEST FOR PROPOSAL DOCUMENT, PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH DEMOLITION AND SITE CLEARANCE SERVICES RACM (REGULATED ASBESTOS -CONTAINING MATERIALS) FOR THE FORMER LAFAYETTE SCHOOL LOCATED AT 2265 LAFAYETTE STREET. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Community Planning & Development Director of said City to prepare proposed Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services RACM (regulated asbestos -containing materials) for the former Lafayette School located at 2265 Lafayette Street, in the City of Waterloo, Iowa, and WHEREAS, said Community Planning & Development Director did file said Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services RACM (regulated asbestos -containing materials) for the former Lafayette School located at 2265 Lafayette Street. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services RACM (regulated asbestos - containing materials) for the former Lafayette School located at 2265 Lafayette Street, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 15th day of July, 2013. ATTEST: Suzy Sch res CMC City Cle k Ernest G. Clark, Mayor Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-609 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED REQUEST FOR PROPOSAL DOCUMENT, PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH DEMOLITION AND SITE CLEARANCE SERVICES RACM (REGULATED ASBESTOS -CONTAINING MATERIALS) FOR THE FORMER LAFAYETTE SCHOOL LOCATED AT 2265 LAFAYETTE STREET, IN THE CITY OF WATERLOO AS AUGUST 5, 2013, AT 5:30 P.M. AT CITY HALL COUNCIL CHAMBERS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5:30 p.m. on the 5th day of August, 2013, for the purpose of holding a public hearing on proposed Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services RACM (regulated asbestos -containing materials) for the former Lafayette School located at 2265 Lafayette Street, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 15th day of July, 2013. nest ATTEST: Suzy Schaces, CMC City Cler . Clark, Mayor CITY OF WATERLOO, IOWA CITY HALL 715 MULBERRY STREET 50703 REVISED -ESTIMATE DONE ON 5/23/13 To: City Council Members Re: Notice of Severance Department WATERLOO CULTURAL & ARTS DEPT. Today's Date: 6/28/2013 Effective Date: 7/5/2013 Employment Date: 3/3/1980 Job Title/Classification EDUCATION DIRECTOR This is to report that the employment of BONNIE WINNINGER with the City of Waterloo has been severed by reason of: 0 Retired Disability Related ❑ No ❑ Yes ❑ Resigned. ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 102 $ 22.67 $ 2,312.34 Vacation -Current 188 $ 22.67 $ 4,261.96 Usable Sick Leave 0 (x) 25% $ - Frozen Sick Leave 0 (x) 60% $ - Persn Hrs-2013-2014 12 $ 22.20 $ 266.40 Comp Time Pay 0 $ - Unscheduled Leave 0 $ Other Pay Y- 24 $ 22.67 $ 544.08 {Jr e ,o cJ he r Comments: Total Payment $ 7,384.78 Approved by Kent Shankle (PB),. Human Resources 4� Date 7/3/2013 Date (L�l�"?a Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Council Agenda Date: 7-/5 /3 ❑ Accruals ❑Status 0-9 Updated 6/28/11 CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance CITY HALL 715 MULBERRY STREET 50703 Department POLICE Today's Date: 7/10/2013 Effective Date: 7/9/2013 Employment Date: 9/8/1998 Job Title/Classification Police Officer This is to report that the employment of James Dale Noss with the City of Waterloo has been severed by reason of: El Retired Disability Related ❑ No O Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 213.00 $P980 $ 6,304.80 Vacation -Current 0.00 $29.60 $ - Usable Sick Leave 0.00 $P9.80 (x) 25% $ - Frozen Sick Leave 0.00 $29.80 (x) _% $ Personal Hours 0.00 $29.60 $ - Sick Time Pay 0.00 $29.60 $ - Unscheduled Leave 0.00 $29.60 $ - Other Pay 16.00 $29.60 $ 473.60 Total Payment Comments: Non -Duty Disability Retirement $ 6,778.40 Approved by . Human Resource( Date 6 \ C� 1 Date `( `1 C l l "3 Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward5approved form to Department ! Council Agenda Date: -/5- /5 ❑ AS/400 Status/Accruals ❑ 1-9 CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance CITY HALL 715 MULBERRY STREET 50703 Department STREET Today's Date: 7/10/2013 Effective Date: 7/5/2013 Employment Date: 1/5/1996 Job Title/Classification EQUIPMENT OPERATOR I This is to report that the employment of PATRICIA QUAIL with the City of Waterloo has been severed by reason of: O Retired Disability Related 0 No ❑ Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 81.5 $ 22.45 $ 1,829.68 Vacation -Current $ - Usable Sick Leave (x) 25% $ - Frozen Sick Leave (x) 60% $ - Personal Hours $ - Comp Time Pay 65.02 $ 22.45 $ 1,459,70 Unscheduled Leave $ - Other Pay $ _ Total Payment $ 3,289.38 Approved by Human Reso Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Council Agenda Date: 7-/:5-/ Accruals ❑Status ❑-9 Date "IJ a j(3 Date -\1\ ,`V7j Updated 6/28/11 WATERLOO PUBLIC LIBRARY—Board of Trustees—June 11, 2013 Submitted by Kim Chapman Members present: Members absent: Others present: Karol Erdmann, Ivy Hagedorn, Jan Hahn, Kathleen Wernimont, Warren Wortham Kim Chapman, Mike Dargan, Sheryl McGovern, Kelly Stern The regular meeting of the Waterloo Public Library Board of Trustees was called to order by President Jan Hahn at 7:03 a.m. Warren Wortham was introduced as the new Board member filling Alex's term. Moved by Wernimont, seconded by Hagedorn, to approve the agenda as presented. Motion carried. Moved by Wernimont, seconded by Hagedorn, to approve the May 14, 2013, regular meeting minutes as presented. Motion carried. The financial reports were reviewed. This is the last bill payment of the fiscal year. It appears that not all of the general fund personnel budget will be spent, but that is an item figured by the City's Finance Office and cannot be moved around into other line items. However, the rest of budget can be moved. Kim Chapman recommended moving money to the postage line item to purchase additional postage for the postage meter. Moved by Wernimont, seconded by Hagedorn to approve the financial sheets. Motion carried. Moved by Erdmann, seconded by Wernimont to pay the bills as presented. Motion carried. Moved by Wernimont, seconded by Hagedorn to move $6,000 to the postage line item and purchase postage. Motion carried. The May statistics were reviewed noting the March 2013 Open Access figure needs adjustment. A year-end report can be presented at next month's meeting. Open Access was explained: it is a state program where a library patron's home library must participate, which allows that person to check out an item from any other participating Iowa library. The question was raised about home delivery; maybe Mary Kabel can be at next month's meeting for an explanation about home delivery. Director's Report • Patron Updates—at last month's meeting Kristin Longhorn, a program manager at Exceptional Persons, talked with the Board about a banned patron, Clarke Spiller. The Board allowed Clarke to return to the Library as long as he was accompanied by EPI staff. Clarke has returned, but apparently not closely supervised by EPI staff. They will be reminded they need to be with Clarke when he is in the library. • City Attorney Opinion on Sex Offenders—last month a letter was presented to the Board from Joseph Lockard, a registered sex offender with crimes committed against children, asking to be allowed physical access to the Library. Sheryl was asked, and checked with the City Attorney, in whose opinion the Board needs to set uniform criteria for allowing registered sex offenders into the library. Board members questioned if the City Attorney can write up that criteria. Sheryl will check with other libraries and their policies. Joseph Lockard's appeal will be on next month's agenda for a vote. • Accreditation Update—the report is finished and submitted to the State Library. WPL met 100% on accreditation, but it was noted that Board members do need to attend some sort of continuing education, though it does not have to be a formal class. • Staff In-service—a date will be chosen in the fall for a bus trip with the Cedar Falls library staff to the new Cedar Rapids Public Library. There will be an in-service in the morning regarding dignity, respect and civility towards other staff and the trip to Cedar Rapids in the afternoon. The shared cost of the bus should be around $600 for each library. • Building Update—the new furniture has been delivered to second floor, including desk chairs, "club" chairs and tables. The computer tables and new staff desk have been installed. The ottomans should be delivered soon. • Miscellaneous—Sheryl reported the Leisure Services department will soon replace the gingko trees that did not survive the winter due to the drought or were broken off this spring. There should be new trees, including flowering crab apples, and removal of the river birch. The document for renting the third floor suite of offices is ready; Sheryl will go through a realtor for rental of those offices. Jan Hahn asked that with the start of a new fiscal year should we be giving consideration to a grant writer. Sheryl responded a plan should be written, and maybe money is better spent on someone helping to write a strategic and long range plan. Sheryl will be attending the ALA conference in Chicago at the end of the month, as will a few other staff members. New Board officers will need to be elected next year. Informational Reports from Staff • Mike Dargan, Tech Systems & Reference—second floor renovations are in process; computer tables are in place, and the wiring is in the works. The new city-wide phone system should be fully installed and ready to go during the month of July. KW Electric is now working on the electrical, and the phone company is Schmitt Telecom. A bid document from Hawkeye Alarm was delivered by mistake to Mike; it shows thirty- three new security cameras and DVRs for WPL. Mike has installed a new web proxy system that will improve knowing what sites are being visited. • Nick Rossman, Circulation—is not here today; he is getting married next weekend. • Kelly Stern, Youth Librarian—this is the second week of the summer program, Dig Into Reading. Five hundred sixty kids are registered to date. A free book is given after three weekly visits. The program is six weeks long running through July 13. Entertainment scheduled includes a children's musician Tom Pease, balloon artist Daniel Poe, and IPTV's Dan Wardell's Reading Road Trip. Several local daycares and preschools are also visiting this summer. • Kim Chapman, Business Office—number three in the gardening series, maintenance of the garden, is Thursday night. Eighty nine people are registered. A genealogy event with nationally known genealogist Lisa Louise Cooke is planned for June 21-23. It is a three-day event shared with the Cedar Falls and the Independence libraries. Referred for Board Action • Nothing needing Board action at today's meeting. Unfinished Business • The Labor/Management committee is working on how to address issues of civility amongst staff, which will be presented at the staff in-service early this fall. New Business • Karol Erdmann questioned why the library was not included with the Grout and the Center for the Arts as part of the Convention and Visitor's Bureau museum district information. Sheryl will contact Aaron Buzza. FOL Liaison • Karol Erdmann reported the Friends' book sale is set for Saturday, June 15, from 9:00 a.m. to 2:00 p.m. Shoppers can fill up a bag and purchase it for $3. The annual meeting will be November 21. There is $30,000 in the Wells Fargo account and $21,000 at the Community Foundation. The membership level seems to be leveling off. Oral Comments of Board Members, Staff and the Public • There will be a discussion of a change in meeting time at next month's meeting. Moved by Erdmann, seconded by Hagedorn to adjourn. Motion carried. The meeting adjourned at 8:14 a.m. The next meeting is July 9, 2013, at 7:00 a.m. WATERLOO HOUSING AUTHORITY, Governing Board Minutes May 16, 2013 Waterloo City Hall — Council Chambers Members Present: Greenwood, Schmitt, Welper, Hart, Jones, Getty, Dillon, Waterman, Anderson, Weidner, Washington, and Wessels Motioned by Schmitt, seconded by Jones that the Agenda and the minutes from the March 29, 2013 meeting be approved. Ayes: All Motion Carried. Motioned by Schmitt, seconded by Welper to approve following Agenda items: I. Approval and Resolution for two WHA staff to travel to Sioux City for training. 2. Approval and Resolution for two WHA Staff to travel to Cedar Rapids to attend FSS Meeting. All. Motion carried. Motioned by Welper, seconded by Hart to approve the following agenda items: 1. Approval and Resolution of the Public Housing Operation Budget for Ridgeway Towers. 2. Approval to send out an RFP for physical needs assessment for Ridgeway Towers. 3. Approval to place on file the Housing Authority report including the leasing, HAP and Admin Fee utilization report. Ayes: All Motion carried. Motioned by Schmitt, seconded by Hart to adjourn the meeting. Ayes: All Motion Carried. JW MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, MAY 14, 2013 LEISURE SERVICES OFFICE 1101 CAMPBELL AVENUE Chairman Kevin Evans called the meeting to order at 7:31 AM. Present: Mike Allen, Kevin Evans, Don Huff, Julie Koch-Hoth, Sharon Samec and Marvin Spencer. Staff present: Paul Huting, Bill Bachman, James Bolger, Todd Derifield, Chris Dolan and Mark Gallagher. Also present: City Council Liaison Steve Schmitt and Courier Reporter Tim Jamison. Evans called for approval of the agenda. Motion by Koch-Hoth, seconded by Samec to approve the agenda. Ayes: All. Nays: None. Evans called for approval of the 4/2/13 meeting minutes. Motion by Koch-Hoth, seconded by Spencer to approve the minutes. Ayes: All. Nays: None. Evans called for approval of the bills. Motion by Samec, seconded by Koch-Hoth to approve the bills. Ayes: All. Nays: None. SPORTS COMMITTEE REPORT & FINANCIAL ASSISTANCE PROGRAM FOR SPORTSPLEX — The SportsPlex Committee met on April 29 at which time they voted to recommend Leisure Services Commission approval of a financial Assistance Program for the Cedar Valley SportsPlex. The Financial Assistance Program is created to provide financially disadvantaged individuals access to recreational facilities and programs at the CV SportsPlex. The program reduces rates but does not eliminate them. Financial assistance will be offered for those qualifying for Operation Threshold Keycard as follows: 25% discount off any annual or continuous memberships for families or children 50% off most youth recreation programs OT keycard must be presented in person in advance to qualify for discounts. Discount will be effective until expiration date of keycard. Motion by Koch-Hoth, seconded by Spencer to approve guidelines as outlined. Ayes: All. Nays: None. NAMING PROPOSAL FOR LAKE — Beginning in 1994, Councilman Harold Getty was instrumental in organizing a committee for the planning and implementation of the master plan for Riverview Recreation Area. In honor of his ongoing commitment to this project and his longstanding tenure on the City Council we are recommending the lake at Riverview, formerly known as the Mitchell Ave. Lake be named Getty Lake. Motion by Spencer, seconded by Samec that the lake located at Mitchell Avenue at the Riverview Recreation Area be named Harold Getty Lake. Ayes: All. Nays: None. CONSTRUCTION Will install the Fitness Rack for Furgerson-Fields Park. Completed new picnic shelter at Byrnes pool parking lot. Rebuilding another picnic shelter in Byrnes Park. Working on path lighting at Riverfront Sports Park. Concrete work being done at new restroom at Riverview Recreation Area. YOUNG ARENA — Chris Dolan Work is ongoing for the new Scoreboard. Anticipate being done late June /early July. Ice will be back in sometime early July. Waterproofing done last year has held up really well. Doing preventative maintenance on Zambonis. SPORTS — Mark Gallagher SportsPlex Committee Meeting 4/29/13. Summer programs going strong. 1A Boys State Tennis Tournament May 24-25 at Byrnes Park so we have a lot of regional and district qualifiers at Byrnes Tennis Center now. June 20, 2013, 5:30 PM, Hellman and Build our Ballpark has scheduled a Ribbon Cutting ceremony at Riverfront Sports Park. There will also be a contest for youth BB/SB where youth write a story or do a video on why they enjoy baseball. The winner will be announced at the ribbon cutting ceremony. SportsPlex — will be deciding on cardio/weight equipment soon. Continue to make Corporate calls. First phone training is today on registration and membership management software. We're staying close to our timeline. Thanked Board for attending SportsPlex tour on May 2nd under tough weather conditions. GOLF & DOWNTOWN AREA — JB Bolger Byrnes Drainage Project, Phase Ill, Engineering Dept. hopes to have plans in front of Council May 20th. (for work in area from #11 pond through the Tennis Center.) 2013 My Waterloo Days prep work. Pouring concrete at S. Hills for top dressing containment structures. Will complete Byrnes and Gates concrete for containment structures in next 2 weeks. Golf Rounds Report was distributed. Very poor weather conditions in March and April resulting in poor golf numbers. Last year was very unseasonably warm so numbers last year quite high. Looking at 2 years ago is closer to where we should be but we're not. PARK & FORESTRY A lot of seasonal people hired to help crews catch up mowing parks and right of ways before holiday weekend. Crews are trimming and removing trees at needed. Question posed to Leisure Services - Why do we mow in the rain? Crews mow in the rain because we have too many acres to cover to get everything without mowing in the rain. Obviously if there is lightning or things like that, the safety of our employees is more important than getting grass mowed. When it is raining we will be mowing to make sure we cover almost 100 acres that we have to cut. The next regular Leisure Services Commission Meeting will be June 11, 2013. Leisure Services has received an invitation to hold one of its Commission meetings in the Board Room in the Five Sullivan Brothers Veteran's Museum at the Grout Museum. Our June meeting will be held there. Motion by Koch-Hoth, seconded by Samec to adjourn. Meeting adjourned at 8:09 AM. Signed this 11th day of June, 2013. Sharon Samec, Linnea Martinez From: Linnea Martinez Sent: Wednesday, July 10, 2013 4:48 PM To: ARIC SCHROEDER; CAROL FAILOR (CAROL.FAILOR@WATERLOO-IA.ORG); COUNCIL MEMBERS; cyfan@cfu.net; Dave Mohlis; DEPT. HEADS; DEPT. SECRETARIES AND BOOKKEEPERS; MAYOR CLARK; PAT TRELOAR; RON WELPER; Tim Jamison Subject: July 15, 2013 Council & Finance Meeting Agendas Attachments: 071513.council agenda.pdf Please look over all information and let me know of any changes that need to be made. This is for informational purposes only. Agendas will be handed out at the meeting. Thank you. Linnea Martinez Administrative Secretary City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 (319) 291-4323 THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JULY 15, 2013 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. T. Address the changing public workforce needs in Waterl6o. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. / r .�`.. 9. Enhance the quality of place opportunitiesIoT\the citizens of our community. \ .General RulesforPublic Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) dis0r.`tion. The "oral presentations" section of the agenda is your opportunity to address items not on the igenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official`dction cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes, 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. July 15, 2013 Roll Call. Moment of Silence. Pledge of Allegiance: Larry Smith, Superintendent of Waste Management Services. Agenda, as proposed or amended. Minutes of July 8, 2013, Regular Session, as proposed. Page 2 Proclamation declaring July 19 - 20, 2013 as the "2013 Promise Keepers National Conference." Proclamation declaring August 6, 2013 as the "30th Annual National Night Out." Presentation by Iowa State University Exte sion and Outreach regarding Black Hawk County Fair. 1. Consent Agenda: (The following itemacted.upon by voice vote on a single motion without separate discussion, someone from the council or public requests that a specific item be con • ately.) a. Resolution to approve the folio 1. Bills Payment, on file in the o Invoice Summary Report, a copy of which is 2. Request of Faith Te " F ' ist Church ABCUSA & BHC Health Department for a variance to the Noise\QFdinance on July 20, 2013 and August 17, 2013 from 10:00 AM to 2:00 PM in conjunction with Free Community -Wide Zumbathon event to be held at Ferguson Field Park and Lincoln Park including the use of a PA system, together with recommendation of approval of Director of Safety Services. Submitted by Dan Trelka, Director of Safety Services b. Motion to approve the following: 1. Travel Requests Name & Title of Personnel Class/ Meeting Destination Date(s) Amount not to exceed Elizabeth Andrews, Registrar, Waterloo Center for the Arts & Volunteer TBD Pick up artwork Sheboygan, Wisconsin July 14-$325.00 15, 2013 July 15, 2013 2. Page 3 Sgt. Hector Camarin & Inv. Adam Investigative Strategies for St. Paul, Minnesota July 21- 25, 2013 $506.00 Wittmayer Missing and Abducted Children 3. Recommendation of appointment of Wade Ingamells to the position of Park Maintenance II - Crew Leader, effective August 1, 2013 pending completion of pre-employment physical exam and drug testing. Submitted by Paul Huting, Leisure Services Director 4. Recommendation of appointment of Robert Jorgensen to the position of Golf Maintenance III, effective August 1, 2013. Submitted by Paul Huting, Leisure Services Director Cigarette Permit Application 5. Demi's Blue Martini Lounge, 728 Comm . cial Street 6. City Liquor & Tobacco, 200 Broadw 7. Smoker's Choice, 210 W. 18th Stre 8. Gerand LLC, DBA Crossroads BP, n,: Avenue 9. CVS Pharmacy #8544, 1825 E. S 10. CVS Pharmacy #8546, 205 Fr 11. Bonds RESOLUTIONS 2. Resolution setting da ' l earing as August 5, 2013 to approve request by Garrett Gingrich to i°Q'` ate an 8' wide platted utility easement at the northwest corner of Mount Vernon Drive and Meadow Lane in West Ridge Second Addition; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning and Development Director 3. Resolution approving award of bid to Ultramax Ammunition of Rapid City, South Dakota in an amount not to exceed $36,500.00 for the Police Department F.Y. 2014 ammunition needs. Submitted by Dan Trelka, Director of Safety Services 4. Resolution approving Fifth Amendment to the Development Agreement between the City of Waterloo and MAKO Waterloo Corporation for the restoration and rehabilitation of the Rath Administration Building located at 1515 Sycamore Street. Submitted by Noel Anderson, Community Planning & Development Director July 15, 2013 Page 4 5. Resolution approving a change order to the previous Property Exchange Agreement with the Northeast Iowa Food Bank, Inc. to reflect an additional $6,419.88 in demolition costs at the site for new construction; and authorize the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by Noel Anderson, Community Planning & Development Director 6. Resolution approving Professional Services Agreement with HR Green, Inc. of Cedar Rapids, Iowa for the Chamberlain Phase III Demolition for additional services; and authorize the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by Noel Anderson, Community Planning & Development Director 7. Resolution approving the Vandewalle & Associates Proposed Scope of Work Agreement for Implementation of Services for 2014-2015 for the City of Waterloo, and authorize the Mayor and City Clerk to sign for and fully execute any necessary documents. Submitted by Noel Anderson, Community Planning & Development Director 8. Resolution approving the Release of Real Estate Mortgage for certain mortgage dated October 15, 1985 with National Cattle Congress and City of Waterloo, and authorize the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by Noel Anderson, Community Planning & Development Director 9. Resolution approving award of bid to Kirk Gross Company of Waterloo, Iowa in the amount of $87,787.99 for the purchase of Cedar Valley SportsPlex furnishings. Submitted by Mark Gallagher, Sports Manager 10. Resolution approving award of bid to Landmark Turf Services of Dunkerton, Iowa in the amount of $25,175.00 for the F.Y. 2014 Flood Control System Tree Removal. Submitted by Jamie Knutson, P.E., Associate Engineer 11. Motion approving Change Order No. 1 for a net decrease of $34,200.00 for work performed by HR Green, Inc. of Cedar Rapids, Iowa for the F. Y. 2012 Chamberlain Demolition Phase 3, Contract No. 806. Submitted by Noel Anderson, Community Planning & Development Director July 15, 2013 Page 5 OTHER COUNCIL BUSINESS 12. Motion to receive and place on file the 2012 Operating Report of the Waterloo Water Works. Submitted by Dennis Clark, General Manager of Waterloo Water Works. 13. Request for Proposal for Demolition and Site Clearance Services RACM (regulated asbestos -containing materials) for 710 Willow and 115 Smith Streets Motion to instruct Community Planning & Development Director to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as July 29, 2013; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Noel Anderson, Community Planning & Development Director 14. Request for Proposal for Demolition and Site Clearance Services RACM frequlated asbestos -containing materials) for the former Lafayette School located at 2265 Lafayette Street Motion to instruct Community Planning & Development Director to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as August 12, 2013; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Noel Anderson, Community Planning & Development Director ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, July 15, 2013 5:10 p.m. - Finance Committee, Council Chambers July 15, 2013 Page 6 PUBLIC INFORMATION 1. Communication from Cultural and Arts Department transmitting recommendation of retirement of Bonnie Winninger, Education Director, effective July 5, 2013 with recommendation of approval of payout of $7,384.78 for unused benefits. 2. Communication from Police Department transmitting recommendation of retirement of James Dale Noss, Police Officer, effective July 9, 2013 with recommendation of approval of payout of $6, 778.40 for unused benefits. 3. Public Library Board of Trustees meeting minutes of June 11, 2013 on file in the City Clerk's office. 4. Waterloo Housing Authority meeting minutes of May 20, 2013 on file in the City Clerk's office. 5. Waterloo Leisure Services Commission me ig minutes of May 14, 2013 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Storm Water Lift Stations, Stud Vinton, Contract No. 831 Pay estimate No. 1 $20,819.38. ase Westfield Ave., Virden Creek and tants, Inc. in the total amount due of 2. Storm Water Lift Statio is Creek and Dry Run Creek, Contract No. 842 Pay estimate No. 21 to A L <, n the total amount due of $19, 008.57. 3. F. Y.2012 Delane Avenue Watershed Detention Basin, Contract No. 853 Pay estimate No. 6 to JDE Engineering in the total amount due of $39,263.75. 4. Dry Run Creek Arch Storm Sewer Manhole & Valve Replacements, Contract No.814 Pay estimate No. 7 to AECOM in the total amount due of $7,860.06. 5. Waterloo Storm Water Lift Stations - Hollywood, Contract No. 836 Pay estimate No. 21 to Snyder & Associates in the total amount due of $19,012.00. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward CAROLYN COLE Ward HAROLD GETTY Want 3 QUENTIN HART ward4 RON WELPER I'Va,d BOB GREENWOOD Ar -Lenge STEVE SCHMITT At -Lenge CITY OP WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mu'P . ry Street a Waterloo, Iowa 50703-5783 (3IS) 231-4365 Fax (319)291-126? NOEL C. ANDERSON, Cnmm unity Fimrring ,& L'r r/oplrcnl Dnuctor CITY OF WATERLOO Council Communication City Council Meeting: July 15, 2013 Prepared: July 10, 2013 Dept. Head Signature: # of Attachments: 13 ieCe SUBJECT: Request to set a date of public hearing as August 5, 2013 for a request by Garrett Gingrich to vacate an 8' wide platted utility easement at the northwest corner of Mount Vernon Drive and Meadow Lane in West Ridge Second Addition. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request by Garrett Gingrich to vacate an 8' platted utility easement at the northwest corner of Mt. Vernon Drive and Meadow Lane in West Ridge Second Addition. The request would not appear to have a negative impact upon the surrounding neighborhood and land use. There are no known public utilities located within the easement in question. There is a 12" storm sewer located within Mount Vernon Drive, along 8" sanitary sewer. There is 4" drain tile located in Meadow Lane to the north, along with a 10" sanitary sewer. The applicant is requesting approval to vacate the 8' platted utility easement to allow for the construction of a 10'x 12' (120 SF) shed. If the vacate is approved, the minimum required setback for a detached accessory structure in the rear is 3' from the property line to the wall of the structure. The applicant has a deck that comes off of the southwest portion of the house, and has noted that if they are required to meet the 8' setback from the south property line to stay out of the utility easement, it will put the new shed very close to the existing deck, thus reducing any useable yard space in the rear of the property. The applicant has also noted there are no overhead utility lines within the easement in question, rather, the utility lines access the house at a diagonal angle from a utility pole that is located southwest of their property. The Engineering Department did note that if the easement is not needed, they would not object to the request. At the July 2, 2013 Planning, Programming and Zoning Commission meeting, the commission voted unanimously to vacate the utility easement. Please find attached a legal description of the area to be vacated, staff report and aerial photograph. CITY WEBSITE- www..CLwatetdoo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Cmpioyer Therefore, we would ask that the City Council set a date of public hearing as August 5, 2013, and publish and official notice pertinent to the request to vacate the area described in herein. Expenditure Required. None. Source of Funds: Policy Issue: Land Use Alternative: Background Information: Legal Description: All of the platted 8' utility easement located in Lot 3, West Ridge Second Addition, City of Waterloo, Black Hawk County, Iowa. Cc: Aric Schroeder, City Planner Eric Thorson, City Engineer Dennis Gentz, Assistant City Engineer --file-- CITY OF WATERLOO Council Communication City Council Meeting: July 15, 2013 Prepared: July 9, 2013 Dept. Head Signature: Dan Trelka Director of Safety Services # of Attachments: SUBJECT: Accept bid from Ultramax Ammuntion for the Police Department FY14 ammunition needs. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Requesting the City Council to accept the bid from Ultramax Ammunition and approve purchase of ammunition for FY14. Summary Statement The Police Department sought bids for our FY14 ammunition needs. Ultramax Ammunition submitted the only bid. Requesting the City Council to accept the bid from Ultramax Ammunition and approve purchase of ammunition in the amount not to exceed $36,500.00 that is budgeted for FY14. Expenditure Required Yes Source of Funds General Funds Policy Issue None Alternative None Background Information: The Police Department requires that each officer maintain proficiency in a number of weapons systems that are utilized by the department. It is extremely important for officer and community safety that those officers routinely train with those weapon systems. Ammunition is a critical component to that training. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: July 15, 2013 Prepared: July 10, 2013 Dept. Head Signature: # of Attachments: Z - SUBJECT: Request for a fifth amendment to the Development Agreement between the City of Waterloo and MAKO WATERLOO CORPORATION for the restoration and rehabilitation of the Rath Administration Building at 1515 Sycamore Street. Submitted by: Noel Anderson, Community Planning & Development Director HAROLD Recommended City Council Action: Approval GETTY Ward3 Summary Statement: Transmitted herewith is a request for a fifth amendment to the development agreement for the redevelopment of the Rath Administration QUENTIN Building at 1515 Sycamore Street with MAKO WATERLOO CORPORATION of HART Ward 4 Vista, California. The request is to change the date of completion as noted in Exhibit "C", (1) of the original development agreement to September 1, 2014. The RON improvements as set forth in Section 2 and described in Exhibit "B" of the WEiPER development agreement would need to be completed on or before this date, and a Ward 5 building permit to begin the improvements needs to be taken out no later than 180 BOB days after approval of this amendment GREENWOOD At -Large Delay of the project has been due to the developer obtaining necessary federal tax STEVE credits, as well as state historic tax credits, all of which have finally been SCHMITT approved. In order to proceed with receiving the federal tax credits, the company At -Large endorsing the credits would like the new amendment in place before the federal credits are released. Expenditure Required: None Source of Funds: N/A Policy Issue: Brownfields, Infill Redevelopment, Economic Development Alternative: CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Background Information: The City and MAKO Waterloo Corporation originally signed into a development agreement on January 7, 2008. Legal Description: See attached Exhibit "A" mayor BUCK_ CLARK COUNCIL MEMBERS DAVID TONES WaatI CAROLYN COLE Ward HA ROW GETTY Ward 3 QUENTIN HART i1''ard 4 RON WELLER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITP At -Large _. CITY -.LOO I0WA COMMUNITY PLANNING AND DEVELOPMENT 715 Irl lbeuy Street . Waterloo, Iowa 50703-5783 ( 1 5) 291-.4356 Fax (319) 29'1-4262 NOEL C. ANDERSON, C<mm,m:p Plan /74,4525:59 cut Director CITY OF WATERLOO Council Communication City Council Meeting: July 15, 2013 Prepared: July 10, 2013 .— Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Adopt a resolution to approve a change -order to the previous Property Exchange Agreement with the Northeast Iowa Food Bank, Inc. to reflect an additional $6,419.88 in demolition costs at the site for new construction, and authorize the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Resolution approving the agreement. Summary Statement: As you may recall, the City of Waterloo worked with the Iowa Department of Corrections, Operation Threshold, and the Northeast Iowa Food Bank for the development of the Human Services Campus. This overall development has worked to bring over $15 million in new investment to the former Rath area, and has worked to spark new smaller projects throughout the Rath aTIF District area on both the east and west side of the Cedar River. The Property Exchange Agreement with the Food Bank noted the City would "demolish all structures on the City property, including foundations, and remove all demolition debris" (Section 5). During construction, an additional foundation was discovered, causing the additional $6,419.88 in costs for the site development. Expenditure Required. $6,419.88 Source of Funds: Bond and TIF funds for Rath area Policy Issue: Brownfield redevelopment and economic development Alternative: Not approve CITY WEBSITE: wch AveLwaterioo.1a.us WE'RE. WV'ORKING FFR YOU! An Equal Oppn'tunity/A;Hrrnative Action Employer Background Information: The City of Waterloo has made tremendous strides for new development and proactive developments in the former Rath area. This site had been acquired by the City of Waterloo through various steps of working with the Rath bankruptcy proceedings, Crystal Distribution, and elimination of blighted structures. At one point in time, the City of Waterloo used to demolish buildings down to a certain point below grade and leave foundations. This may have been a building acquired and demolished by the City of Waterloo. a tth r4ra. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Wad I CAROL YN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELBER Ward 5 BOB GREENWOOD At--La,ge STEVE SCHMITT' .4r-La,Qe CITY OP t COMMUNITY PLANNING AND DEVELOPMENT 71 C I. u I .,n y 1-105,54 o Waterloo. Iowa 50703-5783 7 (319) 291-4366 Fax (319) 291-1263 c'QiL C. ANDERSON, Cormuriy Howling clavelayr:cni Diester A CITY OF WATERLOO Council Communication City Council Meeting: July 15, 2013 Prepared: July 10, 2013 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Adopt a resolution to approve the Chamberlain Phase Ill Demo Contract—Additional Services with Howard R Green, and authorize the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Resolution approving the agreement. Summary Statement: As you may be aware, the City of Waterloo is continuing to work on cleanup of the former Chamberlain Manufacturing site. As a result of the current activities of slab removal, the City has found numerous underground anomalies, such as buried railroad cars, concrete vaults filled with liquids, etc. The City of Waterloo hired Vieth Construction for the slab removal project. Vieth is HAZWOPR trained to identify strange findings in the work, but must then stop work and have qualified consultants review the materials, often times test the materials, and await lab results back for the work to continue. Howard R Green has been the City's consultant on the site for a number of years and is familiar with the chemicals being reviewed, types of materials, activities, contaminants, etc. previously found on the site and potentially suspected on the site. Howard R Green was hired to write the specifications for this round of cleanup, but was not retained much for finding buried materials. As we have found a number of items already, with the northern portion of the site to come (and previous sonar -like scans showing potential buried anomalies) this current contract will hire Howard R Green to continue to assist and work with the City of Waterloo, and Vieth, for the cleanup of this site. With the other agenda item on, for the Vieth Contract Change -order, the overall project costs will not change — as the Vieth contract is a deduct, and the Howard R Green contract is below that deduct amount at $10,000. Howard R Green would bill hourly up to the $10,000 amount. CITY WEBSITE: www.cl.waterlooaa.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Expenditure Required. $10,000 Source of Funds: Bond and grant funds for Chamberlain Policy Issue: Brownfield cleanup and redevelopment Alternative: Not approve Background Information: The City of Waterloo has been working diligently to clean up the former Chamberlain Manufacturing site from demolishing buildings, to working with EPA for environmental investigation, and currently slab removal for future redevelopment of the site. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE TPara'2 HAROLD GETTY Pard 3 OUENTIN HART Ward 4 RON WETTER 1-Fard 5 BOB GREENWOOD At -Large STEVE SCHMIIT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street Waterloo, Iowa 50703-5783 * (319) 291-4356 Fax (3 NOEL. C. ANDERSON, Comvnrnity Plaann;t &Den 4';wt t! Director 291-4262 CITY OF WATERLOO Council Communication City Council Meeting: July 15, 2013 Prepared: July 10, 2013 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Adopt a resolution to approve the Vandewalle & Associates Proposed Scope of Work for 2014-2015 Agreement for Implementation of Services for the City of Waterloo, and authorize the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Resolution approving the agreement. Summary Statement: The City of Waterloo's agreement with Vandewalle & Associates is near expiration and staff has attached an Agreement for Implementation Services for 2014-2015. Please review the attached agreement. Vandewalle & Associates has worked with the City of Waterloo to create the Downtown Master Plan and Riverfront Renaissance Project. Simultaneously, Vandewalle & Associates is working with the WDC for the implementation and planning of some of the gaming revenue projects, and is working with the Cedar Valley Tech Works and Greater Cedar Valley Alliance for the Tech Works planning and campus creation. With many public facets of the Riverfront Renaissance beginning to shape, the Way finding underway, the work around the Cedar Valley Sportsplex, and some other potentially large development projects on the horizon, staff believes it is important to continue to have the expertise of Vandewalle & Associates to bring forth the private investment portions of the block -by -block redevelopment of Downtown Waterloo. The scope of work allows the City of Waterloo to use Vandewalle & Associates for planning, renderings for site development when speaking with developers, as well as creating business plans and recruiting tenants and new businesses to the area. This will include work on the River Loop marketing and fundraising; Expo and Public Market planning and marketing; Downtown Waterloo block -by -block development and signage / way finding; downtown housing in the Cedar River CITY WEBSITE; wv'wci.waterloo.ia gas WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Plaza and East 6th Street areas, and continued input on redevelopment design and uses. The agreement would be billed hourly, for a maximum of $72,000. The agreement is paid for out of Downtown Development bond funds. Expenditure Required. $72,000 Source of Funds: Downtown bond and TIF funds Policy Issue: Land Use and Economic Development Alternative: Not approve Background Information: The City of Waterloo has been working with Vandewalle & Associates for a number of years now to bring forth the Riverfront Renaissance, the Downtown Master Plan, and is now working to bring forth economic development to match some of these plans and objectives. Mayor BUCK CLARK COUNCIL MEMBERS 6.0000.1,0494,00.0 DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 OUENTIN HART Ward 4 RON AVELPER Ward 5 BOB GREENWOOD At -Loge STEVE SCrl!\-11 T AI -longe CITY Y OF WATERLOO, . 715 Mull COMMUNITY PLANNING AND DEVELOPMENT Street Waterloo, Iowa 50703-5733 e (3 tO) 291-4366 Fax (319) 291-1262 NOEL C. ANDERSON, Community F/onning d- Develop, ion Director CITY OF WATERLOO Council Communication City Council Meeting: July 15, 2013 K Prepared: July 10, 2013 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 2 SUBJECT: Adopt a resolution approving the Release of Real Estate Mortgage for certain mortgage dated October 15, 1985 with National Cattle Congress and City of Waterloo, and authorize the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Resolution approving the release document Summary Statement: As you can se from the attachments, the City of Waterloo loaned $850,000 to the Cattle Congress back in October of 1985. The loan was paid off in February of 1996, but a release was never issued with the payoff. This document will work to release the mortgage. Expenditure Required. NA Source of Funds: NA Policy Issue: Legal paperwork Alternative: NA Background Information: The City of Waterloo worked with the National Dairy Cattle Congress back in 1985, and the NCC paid off their debt in 1996. This document will allow the NCC to move ahead with current plans without a lien on the title. CITY WEBSITE: www.ci.waterlcco.ia.ls WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WAIERLOO Council Communication Council Meeting: 7/15/13 Prepared: 7/10/13 Dept. Head Signature: PH # of Attachments: 1 SUBJECT: Cedar Valley SportsPlex Furnishings Submitted by: Mark Gallagher, Sports Manager Recommended City Council Action: Request Council to award to Kirk Gross Company of Waterloo, Iowa the proposal for furnishing to be installed at the Cedar Valley SportsPlex in the amount of Eighty-seven thousand, seven hundred eighty-seven dollars and 99/100 cents ($87,787.99). Proposals were also received from: Storey Kenworthy of Des Moines, Iowa in the amount of Eighty-eight thousand, four hundred eighty dollars and 95/100 cents ($88,480.95). Office Concepts of Waterloo, Iowa in the amount of One hundred, four hundred seventy- five dollars and 69/100 cents ($100,475.69). Summary Statement: This project provides for all furnishings at the Cedar Valley SportsPlex. Kirk Gross was chosen by staff for providing the equipment that will best fulfill the needs at the new facility. Expenditure Required: $87,787.99 Source of Funds: Funding would be provided from the gift from the Estate of Carlton & Thelma Winter. Policy Issue: NA Alternative: NA Background Information: The City of Waterloo was gifted funds from the Estate of Carlton and Thelma Winter for the facility. Some of these funds are being utilized to purchase furnishings for the Cedar Valley SportsPlex. CITY OF WATERLOO Committee Communication Finance Committee Meeting: July 15, 2013 Prepared: July 10 2013 Dept. Head Signature: Eric Thorson # of Attachments: 0 SUBJECT: F.Y. 2014 FLOOD CONTROL SYSTEM FREE REMOVAL Submitted by: Jamie Knutson P.E., Associate Engineer Recommended City Council Action: I have reviewed the bids for the F.Y. 2014 Flood Control System Tree Removal and recommend that the low bid be accepted. Summary Statement DESCRI1'IION: PROPOSAL SENT TO: BIDS OPENED: Cutting trees in the riprap in various reaches along the flood control system. Landmark Turf Services, Dunkerton, IA Keeling Tree Service, Inc., Mason City, IA Monday, July 8, 2013, 1:30 p.m. THOSE PRESENT: Suzy Schares and Wayne Castle ENGINEER'S ESTIMATE: $25,000.00 BIDS RECEIVED: Landmark Turf Services $25,175.00 RECOMMENDED BID: Iandmark Turf Services $25,175.00 Expenditure Required $27,175.00 Source of Funds: G.O. Bonds Policy Issue N/A Alternative N/A Background Information: Landmark Services recently announced the acquisition of Control Services, Inc., which is the company that has performed this work in the past. Cc: Paul Huting, Leisure Services Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward r Submitted by: Noel Anderson, Community Planning & Development Director CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: July 15, 2013 Prepared: luly 10, 2013 Dept. Head Signature: # of Attachments: 2 SUBJECT: Chamberlain demolition change order #1 for Contract #806 resulting in a reduction of $34,200, and to extend the completion date to November 30, 2013. CAROLYN Recommended City Council Action: To authorize Mayor and Council to authorize COLE Ward 2 Change Order # 1 to deduct $34,200 from the original contact amount of $468,094 and to extend the contract completion date to November 30, 2013. HAROLD GETTY SummaryStatement: The original contract called for the removal of two 30 Ward 3 g thousand gallon fuel oil tanks at a cost of $5,700, Imported Backfill at 9,500, and QUENTIN imported top soil at $19,000. Staff was able to sell the tanks for scrap iron to Marion HART Ward 4 Iron therefor; the cost to remove is being deleted from the contact. As the project progressed it became apparent that the estimated tonnage of concrete material was RON going to be higher than initially thought which resulted in budget concerns for the WEEPER project. Secondly, there will be considerable amount of cleanup of the site by Ward 5 Chamberlain at the site therefore; staff believes that importing backfill and topsoil BOB could be an unnecessary expenditure depending on the cleanup plan that will be GREENWOOD submitted by Chamberlain later this year. At -Large STEVE Expenditure Required: N/A SCHMITT At -Large Source of Funds: N/A Policy Issue: Brownfield clean up and redevelopment Alternative: N/A Background Information: The objective of this EPA Brownfield's Cleanup Project is to make the former Chamberlain Site available for redevelopment as open space. The former Chamberlain Site is located at 550 Esther Street. The Site occupies approximately 22 acres and is topographically flat. The property has a manufacturing history dating back to the early 1900s. Chamberlain Manufacturing Company CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer ceased operations in the early 1990's. The site was sold for warehousing in 1996. The City of Waterloo took ownership of the property in December 2005 after completing Phase I and II environmental assessments. After the conclusion of the Phase II, Supplemental Phase II and Baseline Monitoring, the former site owner and operator, Chamberlain Manufacturing, has agreed to voluntarily complete most of the remaining cleanup and investigation of the site, with the exception of the asbestos cleanup and demolition of above ground buildings and tanks. cc: Ark Schroeder, City Planner CITY OF WATERLOO Council Communication City Council Meeting: July 15, 2013 Prepared: July 9, 2013 Dept. Head Signature: Dennis Clark # of Attachments: 10 SUBJECT: 2012 Operating Report of the Waterloo Water Works Submitted by: Dennis Clark General Mana•er of Waterloo Water Works Recommended City Council Action: Receive and place on file the 2012 Operating Report of the Waterloo Water Works. Summary Statement: The Board of Trustees of the Waterloo Water Works approved the report at their regular Board meeting on June 26, 2013 Expenditure Required: No City funds are required for this action. The Waterloo Water Works pays for the cost of the report. Source of Funds: Waterloo Water Works operating funds, generated from water sales. Policy Issue: Alternative: Background Information: Copies are provided for the Mayor, City Council, City Clerk, and Chief Financial Officer Mayo/ BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD AtLage STEVE SCHMITT At -L arae CITY OF WATERLOO IOWA. COMMUNITY PLANNING AND DEVELOPMENT 715 Melt y Street - Waterloo, Iowa 50703-5733 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Connauniry Planning & Development Director Council Communication City Council Meeting: July 15, 2013 Prepared: June 10 2013 Dept. Head Signature: # of Attachments: SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc., set a date of public hearing, and publish an official notice pertinent to the taking of bids and request to receive and open the proposals for the Request for Proposal for Demolition and Site Clearance Services RACM (regulated asbestos - containing materials) for 710 Willow and 115 Smith Streets. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Preliminary approval of the plans, specifications, forms of contract, etc. and set a date of hearing and bid opening as July 29, 2013. Summary Statement: Both properties where acquired through 657A. The property at 710 Willow caught fire earlier this year and is completely open to the elements, animals and children. The property at 115 Smith Street recently lost most of its east wall and is also open to the elements, animals, and children. Both are considered dangerous and a serious nuisance to the neighborhood and the City of Waterloo. Expenditure Required: to be determined Source of Funds: G.O. Policy Issue: Dilapidated Housing Alternative: N/A Background Information: cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner CITY WEBSITE_ www_ci_waterico.ia.us WERE WORKING FOR MOUE An Equal Opportunity/A!firmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Won! 1 CAROLYN COLE Ward 2 HAROLD GETTY DKvd3 QUENPIN HART Ward 4 RON YELPER. d BOB GREENWOOD Ar -Large STEVE CHMTTT At -Large CITY OF WATERLOO IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 f. deny Street Waterloo, Iowa 50703-5783 e (31 9) 231-1366 Fax (319) 291-4262 P10ER C. ANDERSON, Ca WM torte limn: c / <-ta:o,r u t Ni7cdm' Council Communication City Council Meeting: July 15, 2013 Prepared: July 10, 2013 Dept. Head Signature: # of Attachments: SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc., set a date of public hearing, and publish an official notice pertinent to the taking of bids and request to receive and open the proposals for the Request for Proposal for Demolition and Site Clearance Services RACM (regulated asbestos - containing materials) for the former Lafayette School located at 2265 Lafayette Street on August 12, 2013. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Preliminary approval of the plans, specifications, forms of contract, etc. and set a date of hearing and bid opening as August 12, 2013. Summary Statement: The City of Waterloo acquired the former school for the purpose of demolition and housing redevelopment. There is a development agreement in place to build 12 to 15 homes on the school site as soon as the school is demolished. The school is seriously dilapidated to the point that the asbestos cannot be safely removed prior to demolition; therefore it must be treated as RACM (Regulated Asbestos Containing Material). Expenditure Required: to be determined Source of Funds: G.O. Policy Issue: Nuisance Abatement Alternative: N/A Background Information: cc: Noel Anderson, Community Planning & Development Director Ark Schroeder, City Planner CITY WEBSITE: wwwci-waterloo.ia.us WE'RE WORKING FOR YOU! An Equal OpporHnity/Attirmatve Action Employer CITY OF WATERLOO, IOWA CITY HALL 715 MULBERRY STREET 50703 REVISED -ESTIMATE DONE ON 5/23/13 To: City Council Members Re: Notice of Severance Department WATERLOO CULTURAL & ARTS DEPT. Today's Date: 6/28/2013 Effective Date: 7/5/2013 Employment Date: 3/3/1980 Job Title/Classification EDUCATION DIRECTOR This is to report that the employment of BONNIE WINNINGER with the City of Waterloo has been severed by reason of: ❑i Retired Disability Related ❑ No ❑ Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 102 $ 22.67 $ 2,312.34 Vacation -Current 188 $ 22.67 $ 4,261.96 Usable Sick Leave 0 (x) 25% $ - Frozen Sick Leave 0 (x) 60% $ - Persn Hrs-2013-2014 12 $ 22.20 $ 266.40 Comp Time Pay 0 $ - Unscheduled Leave 0 $ - Other Pay % 24 $ 22,67 $ 544.08 )t- 1.4 Comments: 9C1/4.13, l7 Cn Y' '�31a \ Total Payment $ 7,384.78 Approved by Kent Shankle (P_H)„ Human Resourc s N Date 7/3/2013 Date -� )H Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Council Agenda Date: ❑ Accruals ❑Status 0-9 Updated 6/28/11 CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance CITY HALL 715 MULBERRY STREET 50703 Department POLICE Today's Date: 7/10/2013 Effective Date: 7/9/2013 Employment Date: 9/8/1998 Job Title/Classification Police Officer This is to report that the employment of James Dale Noss with the City of Waterloo has been severed by reason of: O Retired Disability Related ❑ No 2 Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 213.00 $29.60 $ 6,304.80 Vacation -Current 0.00 $29.60 $ - Usable Sick Leave 0.00 $29,60 (x) 25% $ - Frozen Sick Leave 0.00 $29.60 00.41/4 $ - Personal Hours 0.00 $29.60 $ - Sick Time Pay 0.00 $29.60 $ - Unscheduled Leave 0.00 $29.60 $ Other Pay 16.00 $29.60 $ 473.60 Total Payment Comments: Non -Duty Disability Retirement $ 6,778.40 Approved by 1 . �, V \ 0 Human Resource i�l);\tl.__-"'rte- Date Date Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward approved form to Department Council Agenda Date: ❑ AS/400 Status/Accruals ❑ 1-9 WATERLOO PUBLIC LIBRARY—Board of Trustees—June 11, 2013 Submitted by Kim Chapman Members present: Members absent: Others present: Karol Erdmann, Ivy Hagedorn, Jan Hahn, Kathleen Wernimont, Warren Wortham Kim Chapman, Mike Dargan, Sheryl McGovern, Kelly Stern The regular meeting of the Waterloo Public Library Board of Trustees was called to order by President Jan Hahn at 7:03 a.m. Warren Wortham was introduced as the new Board member filling Alex's term. Moved by Wernimont, seconded by Hagedorn, to approve the agenda as presented. Motion carried. Moved by Wernimont, seconded by Hagedorn, to approve the May 14, 2013, regular meeting minutes as presented. Motion carried. The financial reports were reviewed. This is the last bill payment of the fiscal year. It appears that not all of the general fund personnel budget will be spent, but that is an item figured by the City's Finance Office and cannot be moved around into other line items. However, the rest of budget can be moved. Kim Chapman recommended moving money to the postage line item to purchase additional postage for the postage meter. Moved by Wernimont, seconded by Hagedorn to approve the financial sheets. Motion carried. Moved by Erdmann, seconded by Wernimont to pay the bills as presented. Motion carried. Moved by Wernimont, seconded by Hagedorn to move $6,000 to the postage line item and purchase postage. Motion carried. The May statistics were reviewed noting the March 2013 Open Access figure needs adjustment. A year-end report can be presented at next month's meeting. Open Access was explained: it is a state program where a library patron's home library must participate, which allows that person to check out an item from any other participating Iowa library. The -question was raised about home delivery; maybe Mary Kabel can be at next month's meeting for an explanation about home delivery. Director's Report • Patron Updates—at last month's meeting Kristin Longhorn, a program manager at Exceptional Persons, talked with the Board about a banned patron, Clarke Spiller. The Board allowed Clarke to return to the Library as long as he was accompanied by EPI staff. Clarke has returned, but apparently not closely supervised by EPI staff. They will be reminded they need to be with Clarke when he is in the library. • City Attorney Opinion on Sex Offenders—last month a letter was presented to the Board from Joseph Lockard, a registered sex offender with crimes committed against children, asking to be allowed physical access to the Library. Sheryl was asked, and checked with the City Attorney, in whose opinion the Board needs to set uniform criteria for allowing registered sex offenders into the library. Board members questioned if the City Attorney can write up that criteria. Sheryl will check with other libraries and their policies. Joseph Lockard's appeal will be on next month's agenda for a vote. • Accreditation Update—the report is finished and submitted to the State Library. WPL met 100% on accreditation, but it was noted that Board members do need to attend some sort of continuing education, though it does not have to be a formal class. • Staff In-service—a date will be chosen in the fall for a bus trip with the Cedar Falls library staff to the new Cedar Rapids Public Library. There will be an in-service in the morning regarding dignity, respect and civility towards other staff and the trip to Cedar Rapids in the afternoon. The shared cost of the bus should be around $600 for each library. • Building Update—the new furniture has been delivered to second floor, including desk chairs, "club" chairs and tables. The computer tables and new staff desk have been installed. The ottomans should be delivered soon. • Miscellaneous—Sheryl reported the Leisure Services department will soon replace the gingko trees that did not survive the winter due to the drought or were broken off this spring. There should be new trees, including flowering crab apples, and removal of the river birch. The document for renting the third floor suite of offices is ready; Sheryl will go through a realtor for rental of those offices. Jan Hahn asked that with the start of a new fiscal year should we be giving consideration to a grant writer. Sheryl responded a plan should be written, and maybe money is better spent on someone helping to write a strategic and long range plan. Sheryl will be attending the ALA conference in Chicago at the end of the month, as will a few other staff members. New Board officers will need to be elected next year. Informational Reports from Staff • Mike Dargan, Tech Systems & Reference—second floor renovations are in process; computer tables are in place, and the wiring is in the works. The new city-wide phone system should be fully installed and ready to go during the month of July. KW Electric is now working on the electrical, and the phone company is Schmitt Telecom. A bid document from Hawkeye Alarm was delivered by mistake to Mike; it shows thirty- three new security cameras and DVRs for WPL. Mike has installed a new web proxy system that will improve knowing what sites are being visited. • Nick Rossman, Circulation—is not here today; he is getting married next weekend. • Kelly Stern, Youth Librarian—this is the second week of the summer program, Dig Into Reading. Five hundred sixty kids are registered to date. A free book is given after three weekly visits. The program is six weeks long running through July 13. Entertainment scheduled includes a children's musician Tom Pease, balloon artist Daniel Poe, and IPTV's Dan Wardell's Reading Road Trip. Several local daycares and preschools are also visiting this summer. • Kim Chapman, Business Office—number three in the gardening series, maintenance of the garden, is Thursday night. Eighty nine people are registered. A genealogy event with nationally known genealogist Lisa Louise Cooke is planned for June 21-23. It is a three-day event shared with the Cedar Falls and the Independence libraries. Referred for Board Action • Nothing needing Board action at today's meeting. Unfinished Business • The Labor/Management committee is working on how to address issues of civility amongst staff, which will be presented at the staff in-service early this fall. New Business • Karol Erdmann questioned why the library was not included with the Grout and the Center for the Arts as part of the Convention and Visitor's Bureau museum district information. Sheryl will contact Aaron Buzza. FOL Liaison • Karol Erdmann reported the Friends' book sale is set for Saturday, June 15, from 9:00 a.m. to 2:00 p.m. Shoppers can fill up a bag and purchase it for $3. The annual meeting will be November 21. There is $30,000 in the Wells Fargo account and $21,000 at the Community Foundation. The membership level seems to be leveling off. Oral Comments of Board Members, Staff and the Public • There will be a discussion of a change in meeting time at next month's meeting. Moved by Erdmann, seconded by Hagedorn to adjourn. Motion carried. The meeting adjourned at 8:14 a.m. The next meeting is July 9, 2013, at 7:00 a.m. WATERLOO HOUSING AUTHORITY, Governing Board Minutes May 20, 2003 8:00am Conference Room— Carnegie Annex Members Present: Hurley, Kincaid, Welper, Getty, Heidt, Ceaser, Washington, and Wessels Motioned by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: All. Motion Carried Motioned by Welper, seconded by Getty that the minutes from the April 17, 2003 meeting be approved. Ayes: All. Motion Carried. Discussion held pertaining to the bids we have received pertaining to replacing exterior doors out at Ridgeway Towers. Ethel stated that we would prefer to have aluminum doors as the steel doors we have are deteriorating from the salt used in the winter. Discussed to table the bids as there are too many discrepancies between what type of door (metal/alum.) is being used. Ethel will contact the Bidders and request more specific details, as soon as these are received the information will be given to the board for their approval. Motion made by Getty, seconded by Kincaid to hold the bids pertaining to the replacement doors at Ridgeway Towers until more specific information is received. Ayes: All. Motion Carried. Ethel explained that we no longer need the grant for the HOPE for Elderly Independence Program. We do not have the participation in this program and other agencies are also offering the same services. Motion made by Getty, seconded by Kincaid to end the HOPE grant after services completed through the month of May 2003. Ayes: All. Motion Carried. Ethel explained that we didn't receive a quorum vote from the Board pertaining to the request for John Lenius to attend IAHO Certification Training therefore we are requesting their approval today. The training that she and Julie Snider will be attending is pertaining to a Home Ownership program that we wish to get started. This will pertain to FSS participants to help them become homeowners. They will be meeting with HUD on May 22, 2003 to go over particulars pertaining to this program. Motion made by Welper, seconded by Kincaid to approve the travel request for John Lenius to have attended IAHO Certification Training April 30u' through May 2nd and for Ethel Washington and Julie Snider to attend HUD Training in Des Moines May 22, 2003. Ayes: All. Motion Carried. Discussion held pertaining to the $13,000 loan, which was given to HOLA to help them get started. Should this be necessary for them to pay it back or to be forgiven? Discussion as to whether they are financially stable enough to be able to pay back this loan. The board asked Ethel contact HOLA to have them attend the June Board meeting to let this Board know what their intentions are. Ethel stated that HUD gave the WHA the OK to give the money to the City who made the loan to HOLA with these funds. Motion made by Welper, seconded by Kincaid to table the decision regarding the HOLA Loan until after next Board meeting. Ayes: All. Motion Carried. Motion made by Getty, seconded by Welper to adjourn meeting. Ayes: All. Meeting adjourned. MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, MAY 14, 2013 LEISURE SERVICES OFFICE 1101 CAMPBELL AVENUE Chairman Kevin Evans called the meeting to order at 7:31 AM, Present: Mike Allen, Kevin Evans, Don Huff, Julie Koch-Hoth, Sharon Samec and Marvin Spencer. Staff present: Paul Huting, Bill Bachman, James Bolger, Todd Derifield, Chris Dolan and Mark Gallagher. Also present: City Council Liaison Steve Schmitt and Courier Reporter Tim Jamison. Evans called for approval of the agenda. Motion by Koch-Hoth, seconded by Samec to approve the agenda, Ayes: All. Nays: None. Evans called for approval of the 4/2/13 meeting minutes. Motion by Koch-Hoth, seconded by Spencer to approve the minutes. Ayes: All. Nays: None. Evans called for approval of the bills. Motion by Samec, seconded by Koch-Hoth to approve the bills. Ayes: All. Nays: None, SPORTS COMMITTEE REPORT & FINANCIAL ASSISTANCE PROGRAM FOR SPORTSPLEX - The SportsPlex Committee met on April 29 at which time they voted to recommend Leisure Services Commission approval of a financial Assistance Program for the Cedar Valley SportsPlex. The Financial Assistance Program is created to provide financially disadvantaged individuals access to recreational facilities and programs at the CV SportsPlex. The program reduces rates but does not eliminate them. Financial assistance will be offered for those qualifying for Operation Threshold Keycard as follows: 25% discount off any annual or continuous memberships for families or children 50% off most youth recreation programs OT keycard must be presented in person in advance to qualify for discounts. Discount will be effective until expiration date of keycard. Motion by Koch-Hoth, seconded by Spencer to approve guidelines as outlined. Ayes: All. Nays: None. NAMING PROPOSAL FOR LAKE — Beginning in 1994, Councilman Harold Getty was instrumental in organizing a committee for the planning and implementation of the master plan for Riverview Recreation Area. In honor of his ongoing commitment to this project and his longstanding tenure on the City Council we are recommending the lake at Riverview, formerly known as the Mitchell Ave. Lake be named Getty Lake. Motion by Spencer, seconded by Samec that the lake located at Mitchell Avenue at the Riverview Recreation Area be named Harold Getty Lake. Ayes: All. Nays: None. CONSTRUCTION Will install the Fitness Rack for Furgerson-Fields Park. Completed new picnic shelter at Byrnes pool parking lot. Rebuilding another picnic shelter in Byrnes Park. Working on path lighting at Riverfront Sports Park. Concrete work being done at new restroom at Riverview Recreation Area. YOUNG ARENA — Chris Dolan Work is ongoing for the new Scoreboard. Anticipate being done late June /early July. Ice will be back in sometime early July. Waterproofing done last year has held up really well. Doing preventative maintenance on Zambonis. SPORTS — Mark Gallagher SportsPlex Committee Meeting 4/29/13. Summer programs going strong. 1A Boys State Tennis Tournament May 24-25 at Byrnes Park so we have a lot of regional and district qualifiers at Byrnes Tennis Center now. June 20, 2013, 5:30 PM, Hellman and Build our Ballpark has scheduled a Ribbon Cutting ceremony at Riverfront Sports Park. There will also be a contest for youth BB/SB where youth write a story or do a video on why they enjoy baseball. The winner will be announced at the ribbon cutting ceremony. SportsPlex — will be deciding on cardio/weight equipment soon. Continue to make Corporate calls. First phone training is today on registration and membership management software. We're staying close to our timeline. Thanked Board for attending SportsPlex tour on May 2nd under tough weather conditions. GOLF & DOWNTOWN AREA — JB Bolger Byrnes Drainage Project, Phase Ill, Engineering Dept. hopes to have plans in front of Council May 20th, (for work in area from #11 pond through the Tennis Center.) 2013 My Waterloo Days prep work. Pouring concrete at S. Hills for top dressing containment structures. Will complete Byrnes and Gates concrete for containment structures in next 2 weeks. Golf Rounds Report was distributed. Very poor weather conditions in March and April resulting in poor golf numbers. Last year was very unseasonably warm so numbers last year quite high. Looking at 2 years ago is closer to where we should be but we're not. PARK & FORESTRY A lot of seasonal people hired to help crews catch up mowing parks and right of ways before holiday weekend. Crews are trimming and removing trees at needed. Question posed to Leisure Services - Why do we mow in the rain? Crews mow in the rain because we have too many acres to cover to get everything without mowing in the rain. Obviously if there is lightning or things like that, the safety of our employees is more important than getting grass mowed. When it is raining we will be mowing to make sure we cover. almost 100 acres that we have to cut. The next regular Leisure Services Commission Meeting will be June 11, 2013. Leisure Services has received an invitation to hold one of its Commission meetings in the Board Room in the Five Sullivan Brothers Veteran's Museum at the Grout Museum. Our June meeting will be held there. Motion by Koch-Hoth, seconded by Samec to adjourn. Meeting adjourned at 8:09 AM. Signed this 11th day of June, 2013. Sharon Samec, Secretary 1. 2. 3. 4. 5. FINANCE COMMITTEE July 15, 2013 5:10 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of July 8, 2013. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Beverly Cosby, Housing Coordinator HQS Inspection Training Minneapolis, MN August 19-22, 2013 $1,803.84 Melissa Lippert, Police Officer Basic School Resource Officer School Plainfield, IL August 4- 9, 2013 $1,468.00 S. Maureen Newbill, Visitor Services Manager Highland Fest Arts Festival & 40th Annual Stockholm Art Fair St. Paul, MN & Stockholm, WI July 19- 20, 2013 $320.00 Steve Wareham or other Principal of Trillion Aviation Interim Management Consultant Provide interim management services for Waterloo Airport Cannon Falls, MN to Waterloo, IA Various dates from 7-2-13 to 1-2-14 $3,000.00 Pre Authorizations to Expend over $1,000.00 Dept. AmountEst. Expenditure Building Maintenance $2,969.00 + Compressor for Five Sullivan Brothers Convention $100.00 Center Central Garage $16,500.00 Replacement track & roller assembly for Track Hoe (NTE) Fire Rescue $1,500.00 (NTE) Repair of Lincoln 225 Wire Welder Fire Rescue $6,000.00 (NTE) Professional Management Coaching Inc. — Leadership Webinars & Coaching for F.Y. 2014 Leisure Services $2,800.00 Furnish & install sign foundation & stone sign at Furgerson Fields Park Leisure Services $2,120.00 Sod for repair to construction areas at Riverfront Sports Park (amended) Police $1,440.00 Yearly expenses to 3SI Security Systems Inc. for GPS fees for LEIN Region 2 Information Sharing Office Public Works $5,365.00 Replacement Network Office Copier Street $1,075.00 Backfill Tamper Waste Management Services $2,916.20 Monitor system for Black Hawk Creek Waste Management Services $3,658.00 Pump stand & bowl for grit removal BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 5?$ 3 /3 h VS 2 /3 -/(. FY (;/(1 BUDGETED /mCLour, c?,> EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST /`lG)./(,, DATE 72/9/Ai '7-/d i0/3 Original - Clerk/Finance Copy - Department 5'r1G. SI NAME(S) AND POSITION(S): Beverly Cosby DATE: July 18th, 2013 NAME OF CLASS / MEETING: HQS INSPECTION TRAINING. DESTINATION: Minneapolis, Minnesota DEPARTURE POINT IF NOT WATERLOO: Waterloo DEPARTURE DATE: August 19TH, 2013 RETURN DATE: August 22, 2013 DATE(S) OF MEETING: August 20-22, 2013 PURPOSE OF TRAVEL/TRAINING: TRAVEL TO MINNEAPOLIS MINN. TO ATTENDANCE HQS INSPECTION TRAINING. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE NA AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 567.84 LODGING NA TAXI 144.00 MEALS 80.00 PARKING 942.00 REGISTRATION NA AIRFARE 70.00 MILEAGE/FUEL NA MISC/TOLLS TOTAL FOR ALL: $ 1803.84 BUDGET LINE ITEM: .Sly /3 952 /3[I/E, X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 0.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLI AND IS NEC`SSA dBENEFICI CITY -OF WATERCODD • PURPOSE 0 THE DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2014_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 i/✓r i 72Yt.' -73 30/3 Copy - Department NAME(S) AND POSITION(S): Melissa Lipped DATE: July 2, 2013 NAME OF CLASS / MEETING: Basic School Resource Officer School DESTINATION: Plainfield, Illinois DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 4, 2013 Return Date: Aug. 9, 2013 DATE(S) OF MEETING: Aug 5-9, 2013 PURPOSE OF TRAVEL: Sgt. Fangman is requesting authorization to send Officer Melissa Lipped to the Basic School Resource Officer School at the Plainfield Police Training Center on Aug.5-9, 2013, in Plainfield, Illinois. This is a 5 -day school put on by the National Association of School Resource Officers, which will certify Officer Lipped as an SRO. It is a 40 -hour course designed for officers with 2 or less years of experience working in an educational environment. It emphasizes 3 main areas of instruction: Functioning as a police officer in the school setting; Working as a resource and problem solver; Development of teaching skills. Registration is $495.00 and includes a one-year NASRO membership. Classroom supplies will be provided. Additional costs listed below. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $625.00 LODGING $248.00 MEALS $495.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1468.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1468.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED O2 :A& 4426,/ /2q6 FY%iy'BUDGETED 7j14(J.6)U EXPENDED YTD - THIS REQUEST ,j>>, ck) .LEFT AFTER THIS REQUEST G„'7�i1 etc) DATE -7,-,c,:ir_i ",Ztil3 Original - Clerk/Finance / Copy - Department NAME(S) AND POSITION(S): S. Maureen Newbill Visitor Services Mgr. DATE: July 5, 2013 NAME OF CLASS 1 MEETING: Highland Fest arts Festival 40h Annual Stockholm Art Fair DESTINATION: St. Paul, MN & Stockholm, WI DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: July 19, 2013 RETURN DATE: July 20, 2013 DATE(S) OF MEETING: July 19 & 20, 2013 PURPOSE OF TRAVEL/TRAINING: To attend art festivals, looking for new artists for the WCA gift store, the RiverLoop Arts Festival and the Holiday Arts Festival. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: ® X COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: 125.00 LODGING TAXI 70.00 MEALS PARKING REGISTRATION AIRFARE 125.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 320.00 BUDGET LINE ITEM: ® GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BEP(Ey-ICI QL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD ' i MAYOR DA E K:\Shared Goodies\Forms\Travel Request Form January 2010 DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE[ ITEM USED 0/(1) $c% �% %�Uc� 134c FY 2'' -dl y BUDGETED -3 L9& EXPENDED YTD THIS REQUEST , d LEFT AFTER THIS REQUEST DATE %)?,a/ -r";Lei .3 Original - Clerk/Finance `Copy - De•artment 0 NAME(S) AND POSITION(S): Steve Wareham or other Principal of Trillion Aviation Interim Mgmt Consultant, Waterloo Reg Airport DATE: 7/8/13 NAME OF CLASS / MEETING: DESTINATION: Waterloo, IA DEPARTURE POINT Cannon Falls, MN IF NOT WATERLOO: DEPARTURE DATE: 7/2/13 1,74 -t G'U:.�t 1-,-x)71 %.7-/3 RETURN DATE: 1/2/14 DATE(S) OF MEETING: Weekly trips to Waterloo PURPOSE OF TRAVEL: Council approved contract with Trillion Aviation to provide interim management services for 6 month period beginning July 2, 2013. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $2,640 LODGING TAXI $360 MEALS PARKING REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 3,000 BUDGET LINE ITEM: tJ//% AI '710P 93 `f.5` GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE (ibtiA K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint $ 2,969.00 plus est. shipping costs of $ 100.00 Department to expend to pay for or purchase This purchase or expenditure is being made because: Compressor for 5 Sullivan Brothers Convention Center Vendor selected for this purchase: Mechanical Sales Inc. 13 Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax ❑ Sewer Sanitation ❑ Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1378 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ /doe fr- and the current available balance is $ /q'cxwu Re p6ctfully submitted, � - // 1 ` ( (Sign5ture Dept. Head or Designee) Date(Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth - 5 Sull Bros Compressor.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ NTE 16,500 plus est. shipping costs of $ 0.00 Replacement track and roller assembly for Track Hoe to pay for or purchase This purchase or expenditure is being made because: Rubber track separated and roller assembly frozen Vendor selected for this purchase: Murphy Tractor n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: OEM repair parts Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund nBonds Ni I Road Use Tax X Sewer Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100-1571 / 520-14-5200-1571 'SR 5-0 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is 75000 / 250000' Respectfully -submitted, 7-3'/3 // Gif( h)Ct (4.,,1 7-S^,_t./5 K:\share oodles\ rms\ treet Department Track Hoe Track and Koller replacement - July 2013 (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Department to expend $ NTE $1,500.00 plus est. shipping costs of $ N/A to pay for or purchase repair of Lincoln 225 Wire Welder. This purchase or expenditure is being made because: Welder was damaged during a lightning strike that occurred in June. Vendor selected for this purchase: Superior Welding Company pi Bids or written quotes were taken on this purchase, as follows: lid Bids or quotes were not taken on this purchase because: Superior is the authorized repair dealer located in Waterloo. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Fir I General Fund n Road Use Tax Bonds Sewer n Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfyl su rtitted; 7-9- d(Sign_ture Dept. Head or Designee) Date (Project Code) $ 66,000.00 ✓ $ 66,000_00 & 3 / r) `7 uT (,,r gnthture Finance Dept. Review) Date K:\shared goodies\forms\Welder EXPENDITURE PRE aUTHORIZATION FORM.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Department to expend $ NTE $6,000.00 plus est. shipping costs of $ N/A to pay for or purchase Professional Management Coaching Inc.- Leadership Webinars and Coaching for FYE 2014. This purchase or expenditure is being made because: Officer development is a WFR Organizational Goal and Leadership Coach James Rowan is assisting us in meeting our goal. Vendor selected for this purchase: Professional Management Coaching, Inc. Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Specialized training geared towards fire service personnel. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund 7 Bonds Road Use Tax Sewer Sanitation Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1315 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is CO -S) ull .-s mitted, r $ 10,000.00 $ 10,000.00 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Rowan EXPENDITURE PRE aUTHORIZATION FORM.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,800.00 plus est. shipping costs of $ to pay for or purchase Furnish and install sign foundation and stone sign at Furgerson Fields Park. This purchase or expenditure is being made because: to provide signage to the park and fitness area. This will replace the old sign that had deteriorated with age. Vendor selected for this purchase: Carl Schuler Masonry Waterloo IA X Bids or written quotes were taken on this purchase, as follows: Carl Schuler Masonry, Waterloo $2,800.00 -kagelt•Monuments, Waterloo $5,850.00 PirvseJR1 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Federal/other grants Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 413-37-4105-2168 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectful] submitted; G Date (Signature Finance Dept. Review) (Signature Dept: Edead or Designee) , K:\shared goodies Worms \cart schuler.xls (Mar 2010) $ 7 , 0%?/7 '7-1. -2/3 Date `07/10/2013 06:14 3192914297 WATERLOO LEISURE SER PAGE 02/e2 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,120.00 plus est. shipping costs of $ to pay for or purchase AMENDED sod for repair to construction areas at Riverfront Sports Park. This purchase or expenditure is being made because: turf areas throughout Riverfront Sports Park are in need of repair following the extensive renovation to the facility. Vendor selected for this purchase: Oleson Sod Cedar Falls IA El Bids or written quotes were taken on this purchase, as follows: EX Bids or quotes were not taken on this purchase because: Oleson Sod is the only local vendor. Prior Committee Actions (Dates): approved 6-19-2013 at $2,000 Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund J Road Use Tax Sewer Sanitation Bonds ❑ Federal/other grants L --I Other (specify) X TJisZexpenditure is to be coded to the following budget line -item: 4�,�-37-4202-2178 37SPT.CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully -submitted, ignature D Yom- v' $ -8037859,00 /1(33/7///1 $ S; 76 '49 V /'L / 2CC. �7.2,(4?-;'" L•,9 j /(,1 -)c)/3 3 Designee) Date (Slghature Finance Dept. Review) Date K\shhred goodies \forms\Expenditure Pre-Authorizetlon.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,440.00 plus est. shipping costs of $ 0.00 to pay for or purchase to pay for yearly expenses to 3SI Security Systems Inc. for GPS fees for LEIN region 2 Information Sharing Office. This purchase or expenditure is being made because: this pays for wireless GPS service for Information Sharing office that is through the Des Moines office of Homeland Security. Vendor selected for this purchase: 35I Security Systems Inc. n Bids or written quotes were taken on this purchase, as follows: x Bids or quotes were not taken on this purchase because: Homeland Security Emergency Management receives the state bid for this service, and this is LEIN Region 2 portion of this service. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: P General Fund Bonds nRoad Use Tax x Sewer U Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1339 11GRT LEN 8 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitt (Si g Dect H ad or Designee) Date (Signature Finance Dept. Review) Date $ '/o- 8 $ y,L g J7o/ nature K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Public Works Department to expend $ 5,365.00 plus est. shipping costs of $ 0.00 to pay for or purchase Replacement Network Office Copier This purchase or expenditure is being made because: Existing copier not supportable due to age / availability of repair parts Vendor selected for this purchase: Office Elements n Bids or written quotes were taken on this purchase, as follows: Office Elements - Waterloo, IA - $5365 Advanced Systems - Waterloo, IA - $7265 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: I"1 General Fund nBonds X Road Use Tax Sewer n Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7950-1385 / 266-19-7100-1385 P, 6.83 6.,,s3 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, 7 $ 5750 / 5000 `"� $ 5756/5000"l 25-l3 7-GG/,:/it - Ai/i61-7ZC�)_ ?`h'�C/lam K:\shared goodies \forms\Central Garage - Savin MPC 4502 Copier - July 2013 (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 1,075.00 plus est. shipping costs of $ 0.00 to pay for or purchase Backfill Tamper This purchase or expenditure is being made because: Required to perform finish work on street repairs Vendor selected for this purchase: Gierke Robinson I^1 Bids or written quotes were taken on this purchase, as follows: Gierke -Robinson - Waterloo, IA - $1075.00 Campbell Supply - Waterloo, IA - $1099.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund I I Bonds X n Road Use Tax Sewer n Sanitation Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100-1555 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, e 7-3 -/3 J, K:\shared goodies\forms\Street Department - Backfill Tamper - July 2013 (Mar 2010) $ 4,500.00 '/ $ 4,500.001 �'L City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 2,916.20 plus ext. shipping cost of $ 0.00 to pay for or purchase Monitor system for black hawk creek This purchase or expenditure is being made because: need to be able to monitor the level on the Black Hawk creek Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Radio Communications is the company that has been putting this kind of equipment in all our lift stations and we need to keep conitinuty in all our trunking radios that are in the lift stations. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: nRoad Use Tax: nSewer: nSanitation: Bonds: nFederal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 570/14/5700/1973 (Fund - Department - Activity - Account Number) (Project Code) $ 10,000.00 `"/ in which budgeted amount is and the current available balance is Respegtfully submitted, 7- (Signature Dept. Head Or Designee) $ 10,000.00 1'7 Date (Signature Finance Dept. Review) Date City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 1658.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Pump stand & bowl This purchase or expenditure is being made because: To replace pump stand and bowl that are worn out this is for grit removal nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Zimmer & Francescon are the rep for Smith & Loveless grit pump parts Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ri General Fund: riRoad Use Tax: nSewer: nSanitation: nBonds: []Federallother grants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/520011571 (Fund - Department - Activity - Account Number) (Project Code) $ 250,000.00 / $ 246,283.45 in which budgeted amount is and the current available balance is Respectfully submitted, ice% 7 /C�i /3 %1,;t/i U, f, Ci/,L,`Attu 71 .7/0 '0i3 ature Dept. Head Or Designee) Date (aigriature Finance Dept. Review) Date