The URL can be used to link to this page

Home My WebLink About08/05/2013Cit of Waterloo Payroll Date 07/26/13 Preparer: RH GL Date 07/26/13 Current date 07/01/13 JE 80 J Fund Dir Dep ACH 010 204 205 224 266 283 290 423 520 521 525 Net Payroll Total Net Payroll Total Bank Met (RB) OVRNT (RB) CDBG DEBIT (626,563.37) 579,738.28 9,359.27 18,768.75 9,314.57 62,177.57 13,295.86 286.54 0.00 39,301.18 15,640.64 20,935.42 768,818.08 768,818.08 w/d amount Fund Dir Dep ACH 010 204 205 224 266 283 290 423 520 521 525 1 1 1 1 2 1 3 1 4 5 5 1 Net Payroll Total Dir Dep ACH Net Payroll checks only To: (WF) Payroll $ 62,702.46 CA�ii ( 37) 1 9 9,314.57 G gtlf 5C1.5 Cc' / (USB)HOUSE 13,295.86 (RB)SEW 54,941.82 Net Payroll checks only $ 140,254.71 Dir Dep ACH ACH 628,563.37 Net Payroll Total $ 768,818.08 1-0 )i4 C---stec4.1 32 /S -V (628,563.37) 579,738.28 9,359.27 18,768.75 9,314.57 62,177.57 13,295.86 286.54 0.00 39,301.18 15,640.64 20,935.42 768,818.08 (628,563.37) 140,254.71 1 $; 2 3 5 62,702.46 931457' 3,295 86 54,941. 82- 140,254.71 / 7 34 7/25/2013 forms payroll banking net.xlsx 072613 City of Waterloo ,/ Bill Payments Bill Date 8/5/2013 Banking Date 8/6/2013 Prepared by: RH Journal Number Fund Amount 010 521,491.11 200 6,983.07 205 10,423.26 224 31784.65 266 12,419.68 283 7,497.20 290 37732.41 291 3,416.50 407 1,274.20 409 1,341.97 410 200,151.08 411 41,811.91 412 18,098.43 520 18,140.02 521 181.71 525 14,268.49 609 869.26 WAR , 927,884.95 Fund Amount for formula '010 1 $ 521,491.11 200 1 6,983.07 205 1 10,423.26 224 2 31,784.65 266 1 12,419.68 283 3 7,497.20 290 1 37,732.41 291 1 3,416.50 407 4 1,274.20 409 4 1,341,97 410 4 200,151.08 411 4 41,811.91 412 4 18,098.43 520 5 18,140.02 521 5 181.71 525 1 14,268.49 609 4 869.26 juomal total 1,855.769.90 $ 927,884.95 1 $ ! 606,734 52 WAR formula (927,884.95) 2 31,784.65 3 7,49720 Approved check total 927,884.95 4 263,546 85 5 18321,3 6 0.00 Bank Acct / (RB) OVRNT J (RB) CDBG (USB)HOUSE (RB)GOB / (RB)SEW r�ruOAP" w/d amount To: (RB) ACCTS PYB. 606,734.52 31,784.65 No banking / 7,497.200->t/u , Z V41 263,546.85 ��,,� 18,321.73 +72 Y-0:0fr $ 927,884.95 8/6/2013 forms bill banking net.xlsx 080513 $ 927,884.95 FUNDS TRANSFER REQUEST Prepared by/Date FROM ACCOUNT TO ACCOUNT AMOUNT W E) AfrPC - (3(/7o',) REA : /c. _e_42,7 1 _. -Lze, al -5//3 3-6- /5/ City of Waterloo Finance Committee Open Invoice Report For August 05 2013 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, August o2, 2013 EFT Transactions: 927, 884.95 702.00 Workers Compensation Issued by TPA Workers Compensation Issued by TPA Gross Payroll 07/26/13 Housing Authority Housing Assistance EFT's 12,265.78 11,931.99 1,647,565.97 9,902.76 Bill Payment Total - Monday, August 05, 2013 2,610,253.45 Payment to Council members or related entities: $0.00 STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1418567 AUGUST 12TH MTG & RES. 2013-668 notice was published in the WATERLOO/CEDAR FALLS COURIER a dail news nape rinted in WATERLOO ofWatedoo Iowa; melm Regulaf Sthe Coo KBS WHEELALIGNMEN SERVICE y p p p August 12, ,low The Counal of the City 30.00 R Black Hawk County, Iowa, for 1 issues a[Clty Ha ii Council Chambers,Waterloo, PARTS 813.16 s Iowa atb 30pm., nn Monday, Augusteo. KAREN S PRINT SERV ' 186,Sd T commencing On 08/23/2013, 1n the Issues of 2013 Mayor Ernest G. Clarkmthe Chalr KCVMAD 40000 K Roll Call Cole Getty Jones,Greenwood, KELLY SERVICES, INC TEMPS 4,6800] L 08/23/z _,„0 13 Welper, Har Absent. Schm tt. Moment KEYSTONE LABORATORIES, INC. SERV 1 of said newspaper, and that the annexed rate of Jo es Wa. Pledge iAllember . David 3000 Jones War Pledge Counal lembec KIDSVILLE REIMB 118.00 e HarVGreenwood Thai the Agenda, as KING, MATTHEW SERV 428.4] S advertising is the regular legal rate of said amended, For the'Regular Session on KIRKGROSS COMPANYEOUIP 2 newspaper, and that the following is a correct pe ecceped and approveae Voice 5:30vote- KIRKHA2 MICHAELCONSULTINGCONT 500.00 2 ' Aye Six. Motion carred. + 44,141.52 F bill for publishing said notice' Hai"pose fort that the Minu es, as KLOCKE'S EMEgGENCY VEHICLES, LLC a proposed for the:: Regular 5:30 p on SUPP 27399 r;2 Monday ted and a rove at oice vote- KRAMEq-WESTON JOHANNA REIMB 'i2 be accepted and approved Vome vole- I. : 3028 4 Printer's Bill $400.51 Ayes: Six. Mea. 2013' KW ELEOTRIOINCWPP 24,900.00 2 Mayor Clark read a Proclamation Tar_LANDSCAPE FORMS,TNC EOU4, { BukaWeek2 18 2013 as Waterloo 42]000 n Huck Wl k : . LAWSON PRODS ERV 18000 2 -.--\30-6(1 �J1 May Clark presented Cadges to e- LAWS ,JOHN ERV TNG EOUIP85000 2 C \ - L ( sReam-officers eres offs PI Ru and Badg s to r - LAZUM, JOHN SERV SO.OD ervesze m Dale Hall 719]6 2012) and CONT TRUCKING B IXCAVATING' f Joel Cizek 11999 2012) CONT q ]71 50 Ream -officers 0 LEXISNEXISRISKDATAMGMTFEES Hn the n n en that the following Mems 300 00 E Sign = on the consent agenda be received,LIEBOVICWPOM STEEL BALUM CO t placed on hie and approved SUPP ]22.96 t a Resolutionstoapving Financee following: LINDGREN GLASSPR000C7SREPR E LResoluboc approving dCom = 4] 605 ,1 mutes Invoice Summary Report, dated LOTLE PERTs SERVSUPP 53.35 >f August iC 2013,: 'nor f w amount a LOQAN CONTRACT »NC368,. :j Subscribed and SWOT to before me this 33,86521044,acopy of whch is on ale LOGAN CON RAC 0R5 SUPPLY INC. re the en G on of a pr vtagether with LUNDP 539.50 recommety Cler of approval et the it LUND FIRE PROTECTION SERV �" nonce Committee.' Resolution adopted : 1 250,00 f day Of end upon approval by Mayor assigned MADISON NATIONAL LIFE PREMIUMS 2 ' t - No: 2013 668 8,844.56 F RESOLUTION ND.2D13 668 MANADT'S INC SUPP 610.96 :1 BEI CITYOFVEDERLOO IO A (list l MARTINS R,INCTE658.30 THE CITi d WATERLOO, IOWA, tryst ail MARTIN BgOS DIST COCO INC RNT3 4 ►x_ bill herein described are hereby allowed + 356.68 E and the Meyer end the City Clerk areMCC URG, LIR 1,888.66 1 herebyaothodzedanddirectedtofssue MCCLURG,LISAA.INSTR 22800 }I / warrants forthe amount setopposite the MCDONs LDs SUPPLYSUPP 15.66 I. respective name of each. MCMASTEH SUPP : 513.02 T �• ar ublic Totalinvome Amount MCRAEAPPRAISALS,INCCONT350.00 I ABM JANITORIAL SERVICES SERV` MEANS,ROBINSERV 125.00 Y ],049.85 MEDIACOM SERV 284.95 '? ACCO SUPP 934 26 MENAROS SUPP 2,523.62 ; ACES MAINT 1,330.60 MIDAMERICAN ENERGY SERV us AD STARK SUPP 644.96 I' 114,808.61 I Received of ADVANCED ENVIRONMENTAL TES NG MIDLAND SCIENTIFIC INC SUPP383.04 1 CONT - 985.75 MIDWEST WHEEL CO. EQUIP 26339 I ADVANCED SYSTEMS INC MAINE : MILLER, MARK REIMB 17'L.__ 61 1 640.]6 MILWAUKEE COUNTY HOUSING )! the Sum of Dollars ADVANCED SYSTEMS INC PYMT THOR YSERV 49420 / 348.]4 MOST DEPENDABLE FOUNTAINSSUPP in full for publication of the above invoi Ce. ADVANTAGE SCREENPRINTSUPP 5200 500.00 MOTION INRUCTRIES PARTS 548.]0 3 AGVANTAGE FS, INC. SUPP 26,196]9 MURPHY TRACTOR 8 EQUIPMENT fi ALLERS ERENTAYRNTL ERV 692.25 PARTS : 21432 ALLSTATE RENTALRNTL 250.00 MUTUALWHEELCOMPANYPAR1S AMERICA'S BEST WAT E34.2] I ..189.90. Notary Seal: SMEflICA'S BEST WATER TREATERS MYEgS OOXBOSUPP,: 1,1]9.20 t1 SUPR 5,78504 NIEDCiiT CONSTRUCTION CONT I ARAMARK UNIFORM SERVICES INC. 3,990.00 SERV 2,012.14 NORTHEAST IOWA FOOD:BANK CONT ARNOLDPROINC., & S SUPPAYPARTS22.19 : 5PANY00 I ASPRO INC.,85UBSIDIARIESC0N7 NORTHLAND PRODUCTS COMPANY ESERV5041 RUTP 3,304.25 LAWN CARE SERVICESEfl4 NUTRI JECTSYSTEMS, INC SUPP I 12,40909 23,350.29 `I B UER BUI T KEY, PAR SERV 116.83 O -SITE INFORMATIO PARTS 6.46 I BDI PKTS INC;:PARTS 33830 ONSITEINFORMATION SERV 6304 'I BEEN ]55.57 P&KMIDWE 433.54 i BEAUS EYTA& MKESINC INGSUP 204.00 PSK, CHAWTIC TRVLS 433.54 ;i BECK,KAYLA II FSS 204.00 PECNATIONWNEG.:LNBS 36].94 1 BBB IG SPRINKLERIEQUb;08523 PC NATION SUPP GSUP BILL COLWELL FORD INCIVEHICLE- P,08940 L4 GENERAL BOTiLINGSUPP 1 ]3,252.00 PERE.Z, BLACK HAWK F. SERV 286.20 PIONS MIGUEL RELOC SU 378.22 I BLACK HAWK COUNTY SERV ACT CO PIONEER MANUFACTURING URIN O3]822 fl BLACK HAWK COUNTY ABSTRACT INC SUP? SERV COMPANY ,I ':EY0.00 INC SUFI': 628.00 I BLACK HAWK COUNTY ATTORNEY:. PLATINUM PEST SERVICES SUPP it TRICO 5;593D0 125.36 (f BLACK HAWK COUNTY LANOFILLSERV PORER.J. LIZAREDEQUIP 64836 `I 54,]RIC PPG RCHITEIZABELHBEIH 125.00 -i BLACK HAWK COUNTY SHERIFFTRICO PPG ARCHITECTURAL FINISHES SUPP ;1 $:61;0 0491 254.96 -1 SLACK HAWK COUNTY THEA SUERADIOCERV 390.36l SERV 3 -:'RADIOCOMMUNICATIONS CO SUPPBLACKHAWKCOUNTY TREASUE3,]3590,SLAV ':89]90 RAPIDS REPRODUCTIONS INC SUPPBLAKHAWKRENTALRNTL49516,]54.003SLACKHAW KWASTEDISPOSA75RAYMOUNTWDECKERSEflVICEPgRfSBERV .;:752 84500 BMC AGGREGATES A SUPP 1,275.52 HAY YS E MS S CO., INC: SUPP 186.84 BOUND TREE MEDICAL LLC Supp:: RO SYSTEMS SUPP 361.33 '. 99].49 RECREONISTIC SU 369.36 EROTHERSCONSTRUCTION CONT: REGALPLASTIC SUPPLY CO SUPP 15,380.00 17 2.60 BROWNTRAFFIC PRODUCTS EQUIP RICOR USA LEA E SUPP. 5510 86300 ROBINS SURPLUS 253.10 BROWNELL$INGIREP.. '493.9] ROBINS SURPLUSSUPP 11 -64.85 July 22, 2013 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, July 22, 2013. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Greenwood, Schmitt, Welper, Hart. Absent: Jones. Moment of Silence. Pledge of Allegiance: Sandie Greco, Superintendent of Traffic Operations. 141274 - Hart/Schmitt that the Agenda, as amended, for the Regular Session on Monday, July 22, 2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion carried. 141275- Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, July 15, 2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion carried. Michelle Temeyer, Iowa State University Extension and Outreach, gave an update on the Black Hawk County Fair beginning Tuesday, July 23, 2013. Mayor Clark presented a Certificate of Heroism to Rochelle Hendricks for saving a drowning child from the Cedar River. CONSENT AGENDA 141276 - Hart/Schmitt 1. that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated July 22, 2013, in the amount of $3,503,108.54, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2013-610. 2. Request of Joyce Ankrum on behalf of Highland Neighborhood Association for a variance to the Noise Ordinance on September 7, 2013 from 4:00 p.m. to 8:00 p.m. in conjunction with Highland Neighborhood Street Dance event to be held at Highland Square Park including a band and the use of a PA system, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2013-611. 3. Request of Darrell Lauer for a concrete driveway to be located at 1406 Avon Avenue together with recommendation of approval of City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2013-612. 4. Request to certify the following assessments to properties for work performed by the Water Works, together with recommendation of approval of Board of Water Works Trustees: Address Amount to certify 2308 Lafayette Street $2,800.00 Resolution adopted and upon approval by Mayor assigned No. 2013-613. b. Motion to approve the following: Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to exceed Beverly Cosby, Housing Coordinator HQS Inspection Training Minneapolis, MN August 19-22, 2013 $1,803.84 July 22, 2013 2. 3. 4. Page 2 Melissa Lippert, Police Officer Basic School Resource Officer School Plainfield, IL August 4-9, 2013 $1,468.00 S. Maureen Newbill, Visitor Services Manager Highland Fest Arts Festival & 40th Annual Stockholm Art Fair St. Paul, MN & Stockholm, WI July 19- 20, 2013 $320.00 Steve Wareham or other Principal of Trillion Aviation Interim Management Consultant Provide interim management services for Waterloo Airport Cannon Falls, MN to Waterloo, IA Various dates from 7 - 2-13 to 1-2-14 $3,000.00 Roll call vote -Ayes: Six. Absent: Jones. Motion carried. 5. Mayor Clark's recommendation of the following appointments: Appointee Board/Commission Expiration Date New or Re - Appointment Andrea Dellit Human Rights Commission January 1, 2014 New Appointment Mark Pregler Human Rights Commission January 1, 2014 New Appointment Class C Beer License Permit Application 6. Liquorama, Inc., 1117 E. 4th Street (Renewal) (Expires 4/11/2014) (Includes Sunday Sales) Class C Liquor License Permit Application 7. CDB, LLC dba Brighouse Bar and Grill, 307 W. 5th Street (Renewal) (Expires 5/13/2014) (Includes Sunday Sales) Class E Liquor License Permit Application 8. Liquorama, Inc., 1117 E. 4th Street (Renewal) (Expires 4/11/2014) (Includes Sunday Sales) Class B Wine License Permit Application 9. Liquorama, Inc., 1117 E. 4th Street (Renewal) (Expires 4/11/2014) (Includes Sunday Sales) Solicitation Registration Application 10. Mike Mrzlak of AMVETS Post #19, 655 Cedar Street Outdoor Service Area Application 11. Narey's 19th Hole, 2073 Logan Avenue (7/27/2013 - 7/27/2013) 12. Bonds Roll call vote -Ayes: Six. Absent: Jones. Mr. Schmitt abstained from the bills payment to Schmitt Telecom in the amount of $159,364.11. Mayor Clark recognized the newly appointed board members. APPEAL ON DENIAL OF APPLICATION FOR PERMISSION TO DRIVE A MOTOR VEHICLE FOR THE PURPOSE OF CARRYING PASSENGERS 141277 - Schmitt/Greenwood Motion to approve request of Katrina Keys of 932 West 3rd Street permission to drive a motor vehicle for the purpose of carrying passengers. Voice votes -Ayes: None. Nays: Six. Absent: Jones. Motion failed. PUBLIC HEARINGS 141278 - Hart/Welper that proof of publication of notice of public hearing on Purchase of Emulsions for F.Y. 2014 Seal Coating Program, as published in the Waterloo Courier on July 10, 2013, be received and placed on file. Voice vote -Ayes: Six. Absent: Jones. Motion carried. 141279 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. July 22, 2013 Hart/Welper Page 3 that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Six. Absent: Jones. Motion carried. 141280 - Hart/Welper that "Resolution confirming approval of specifications, bid document, form of contract, etc." Roll call vote -Ayes: Six. Absent: Jones. Resolution adopted and upon approval by Mayor assigned No. 2013-614. 141281 - Hart/Welper that "Resolution authorizing to proceed." Roll call vote -Ayes: Six. Absent: Jones. Resolution adopted and upon approval by Mayor assigned No. 2013-615. 141282 - Hart/Welper that motion to receive and file and instruct City Clerk to open and read bids and refer to Public Works Director for review, be received, placed on file and approved. Voice vote -Ayes: Six. Absent: Jones. Motion carried. DID OPENING FOLLOWING REMOVED BECAUSE OF DUPLICATION 141283 Hart/Wclper that pr f f publicati n f n ticc f public hearing n Purchase f Emulci no f r F.Y. 2 11 S al C ating Pr gram, a.. u 11.A -to in the Watcrl C uricr n July 12, 2013, be received and placed n file. V ice v tc Aycc: Si:. Absent: J nca. M ti n carried. 141281 Thi- being the time and place f public hearing, the May r called f r written and ral bjecti n„ and there were n no. flart/Wolpor that the hearing be cl sod. V ice v tc Ayes: Six. Absent: J neo. N ti n carried. 111285 Hart/Wclper that "Roo luti n c nfirming appr val f opccificati no, bid d cumcnt, f rm f c ntract, etc., be ad ptcd. R 11 call v tc Ayes: Six. Absent: J neo. Deo luti n ad ptcd -nd up n appr val by May r aooigncd N . 2013 C16. 141286 IIart/Wolper that "Roo luti n rdcring t pr cccd in c njuncti n with Purchase f Emulni no f r F.Y. 2011 Seal C ating P_ gram", be ad ptcd. R 11 call v to Ayes: Six. Absent: J neo. 141287 - Hart/Welper to receive and file and instruct City Clerk to open and read bids and refer to Public Works Director for review in conjunction with Purchase of Emulsions for F.Y. 2014 Seal Coating Program: Bidder Bid Amount Bituminous Materials & $9,900.00 Supply, LP $121,500.00 Des Moines, Iowa $13,950.00 $12,150.00 Flint Hills Resources $11,560.96 Dubuque, Iowa $120,890.34 $11,609.18 Voice vote -Ayes: Ayes: Six. Absent: Jones. Motion carried. July 22, 2013 Page 4 141288 - Resolution approving acceptance of Acknowledgment/Settlement Agreement in the amount of $1,500.00 with Chaudhry, Inc. of Five Star Snacks, 437 Sullivan Avenue for sale of tobacco, tobacco products or cigarettes to persons under 18 years of age. Resolution adopted and upon approval by Mayor assigned No. 2013-618. RESOLUTIONS 141289 - Hart/Welper that "Resolution approving a 1 year lease agreement with Willard Frost in the amount of $1,278.80 per year to farm approximately 13.9 acres of land located in and near the Northeast Industrial Park; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Six. Absent: Jones. Resolution adopted and upon approval by Mayor assigned No. 2013-619. 141290 - Hart/Welper that "Resolution approving an agreement with McGladrey LLP of Kansas City, Missouri for audit services for the fiscal years ending June 30, 2013 through 2015 at a base fee of $82,000 for FYE2013, $84,350 for FYE2014 and $86,700 for FYE2015", be adopted. Roll call vote -Ayes: Six. Absent: Jones. Resolution adopted and upon approval by Mayor assigned No. 2013-620. 141291 - Cole/Welper that "Resolution approving Contract, Bonds, and Certificate of Insurance with Cedar Valley Corp., LLC of Waterloo, Iowa in the amount of $592,527.40 for Rehabilitation of Taxiway "B" for the Waterloo Regional Airport; and authorize Mayor and City Clerk to execute said documents", be adopted. Roll call vote - Ayes: Six. Absent: Jones. Resolution adopted and upon approval by Mayor assigned No. 2013-621. 141292 - Cole/Welper that "Resolution approving an agreement with AECOM Technical Services, Inc. of Waterloo, Iowa in the amount of $83,800 for engineering services related to the construction phase services for the rehabilitation of Taxiway "B" project at the Waterloo Regional Airport; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Six. Absent: Jones. Resolution adopted and upon approval by Mayor assigned No. 2013-622. 141293 - Cole/Welper that "Resolution approving a grant agreement with Iowa Department of Transportation for the Commercial Service Vertical Infrastructure Program (CSVI) for Fiscal Year 2014 in the amount of $102,785 for rehabilitation of hangars at the Waterloo Regional Airport; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Six. Absent: Jones. Resolution adopted and upon approval by Mayor assigned No. 2013-623. 141294 - Cole/Welper that "Resolution approving an agreement with AECOM Technical Services, Inc. of Waterloo, Iowa in the amount of $18,600 for engineering services related to the design and rehabilitation of Hangar #2 and Aircraft Maintenance Hangar #4 at the Waterloo Regional Airport; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Six. Absent: Jones. Resolution adopted and upon approval by Mayor assigned No. 2013-624. 141295 - Schmitt/Greenwood that "Resolution approving an agreement with Ament, Inc. of Cedar Rapids, Iowa in the amount of $2,500.00 for additional design services for the F.Y. 2014 - 2672 and 2736 Logan Avenue Sanitary Services, Contract 861; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Six. Absent: Jones. Resolution adopted and upon approval by Mayor assigned No. 2013-625. July 22, 2013 141296 - Schmitt/Greenwood Page 5 that "Resolution approving Professional Services Agreement with AECOM Technical Services, Inc. of Waterloo, Iowa in the amount of $77,000.00 for AECOM to assist the City in preparing a proposal including estimates of costs for the transfer of jurisdiction for University Avenue; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Six. Absent: Jones. Resolution adopted and upon approval by Mayor assigned No. 2013-626. 141297 - Schmitt/Greenwood that "Resolution approving recommendation of award of bid to Push, Pedal, Pull of Cedar Rapids, Iowa in the amount of $350,301.14 for weight and cardio equipment for the Cedar Valley SportsPlex", be adopted. Roll call vote -Ayes: Six. Absent: Jones. Mr. Schmitt noted that the funds are being provided by the Winter Estate. Resolution adopted and upon approval by Mayor assigned No. 2013-627. 141298 - Welper/Schmitt that "Resolution approving an grant agreement with the Federal Aviation Administration (FAA) in the amount of $616,500 for Rehabilitation of Taxiway "B" at the Waterloo Regional Airport; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Six. Absent: Jones. Resolution adopted and upon approval by Mayor assigned No. 2013-628. 141299 - Welper/Schmitt that and Construction", be adopted. "Resolution approving The Supplemental Specification for Sanitary Construction Materials in conjunction with Municipal Public Roll call vote -Ayes: Six. Absent: Jones. Resolution adopted and upon approval by Mayor assigned No. 2013-629. OTHER COUNCIL BUSINESS 141300 - Welper/Schmitt Sewers Works that "Resolution setting date of hearing as August 12, 2013 to approve the reallocation of $100,000 of Series 2011A bond funds from fire department projects to be used to install a water main to be used for fire suppression near businesses along Highway 63 South; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Six. Absent: Jones. Mr. Hart requested a copy of all unspent bonds funds. Resolution adopted and upon approval by Mayor assigned No. 2013-630. 141301 - Hart/Schmitt that "Resolution setting date of hearing as August 12, 2013 to approve FYE2014 General Obligation Bonds not to exceed $750,000 for essential corporate purposes of said City, the proceeds of which bonds will be used to provide funds to pay costs of remediation, replacement and improvement of property, buildings, equipment, and public facilities that have been damaged by a disaster as defined in Section 29C.2 and that are located in an area that the President of the United States has declared a major disaster (including the relocated Public Works building/Central Garage Facilities Centralization project; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Six. Absent: Jones. Resolution adopted and upon approval by Mayor assigned No. 2013-631. 141302 - Greenwood/Schmitt to instruct City Engineer to prepare plans, specifications, form of contract, etc. in conjunction with F.Y.2013 Byrnes Park Drainage Improvement - Phase III, Contract No. 850, be received and placed on file. Voice vote -Ayes: Six. Absent: Jones. Motion carried. July 22, 2013 Page 6 141303 - Greenwood/Schmitt to receive and file plans, specifications, form of contract, etc. in conjunction with F.Y.2013 Byrnes Park Drainage Improvement - Phase III, Contract No. 850, be received and placed on file. Voice vote -Ayes: Six. Absent: Jones. Motion carried. 141304 - Greenwood/Schmitt that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with F.Y.2013 Byrnes Park Drainage Improvement - Phase III, Contract No. 850", be adopted. Roll call vote -Ayes: Six. Absent: Jones. Resolution adopted and upon approval by Mayor assigned No. 2013-632. 141305 - Greenwood/Schmitt that "Resolution setting date of hearing and bid opening as August 5, 2013; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. in conjunction with "F.Y.2013 Byrnes Park Drainage Improvement - Phase III, Contract No. 850", be adopted. Roll call vote -Ayes: Six. Absent: Jones. Resolution adopted and upon approval by Mayor assigned No. 2013-633. ORAL PRESENTATIONS Randy Herod, 111 Highland Blvd, gave praise to the Black Hawk County Fair. He had a tree removed in Highland and he commended the Park Department for their effort. He received a phone message from the emergency system about a child in the road and noted that it did a great job. Mr. Schmitt commended the BBQ Loo committee on a job well done. 141306 - Hart/Greenwood that the above oral comments be received and placed on file. Voice vote -Ayes: Six. Absent: Jones. Motion carried. ADJOURNMENT 141307 - Hart/Greenwood that the Council adjourn at 6:00 p.m. Voice vote -Ayes: Six. Absent: Jones. Motion carried. Suzy S4res City Clerk CITY OF WATERLOO Council Communication City Council Meeting: August 5, 2013 Prepared: July 9, 2013 Dept. Head Signature: �. # of Attachments: 1 SUBJECT: Proclamation for National Night Out 2013 Submitted by: Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: PROCLAMATION CITY OF WATERLOO, IOWA WHEREAS, the National Association of Town Watch (NATW) is sponsoring a unique, nation-wide crime, drug and violence prevention program on August 6, 2013, called "National Night Out"; and WHEREAS, the "30th Annual National Night Out" provides a unique opportunity for the City of Waterloo to join forces with thousands of other communities across the country in promoting cooperative, police - community crime prevention efforts; and WHEREAS, Neighborhood Associations play a vital role in assisting the Waterloo Police Department through joint crime, drug and violence prevention efforts in the City of Waterloo and is supporting "National Night Out 2013" locally; and WHEREAS, it is essential that all citizens of the City of Waterloo be aware of the importance of crime prevention programs and the impact their participation can have on reducing crime, drugs and violence in the City of Waterloo; and WHEREAS, police -community partnerships, neighborhood safety, awareness and cooperation are important themes of the "National Night Out" program; NOW, THEREFORE, I, Buck Clark, Mayor of the City of Waterloo, Iowa, do hereby call upon all citizens of the City of Waterloo to join Neighborhood Associations and the National Association of Town Watch in supporting the 30th Annual National Night Out on August 6, 2013. IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 5th day of August 2013. ATTEST: Suzy Schares ` Buck Clark City Clerk Mayor 711ANI NVINIBER 03 TY el 49‘40.9\17:91 AUGUST JEFF TURNER JEFF TURNER IS A MECHANIC AT CENTRAL GARAGE AND HAS BEEN WITH THE CITY SINCE FEBRUARY 1 1, 2003. JEFF IS ALWAYS WILLING TO GO ON ANY SERVICE CALL WHICH MEANS STOPPING WHAT HE'S WORKING ON IN THE SHOP TO GO RESCUE WHAT IS ON THE STREETS. JEFF HELPS OTHER MECHANICS FINISH HEAVY -RUSH JOBS. HE PUMPED ALL THE WATER OUT OF THE FUEL TANKS AFTER HEAVY RAINS SO THERE WOULD BE NO PROBLEMS. HE IS ALWAYS EARLY TO WORK AND READY TO HELP OUT IF A SANITATION TRUCK NEEDS AT- TENTION RIGHT AWAY TO GET ON THE ROAD. JEFF WORKS ON MOST OF THE GARBAGE TRUCKS, EVEN HAVING TO WELD HOLES INSIDE BOXES AND HE DOESN'T COMPLAIN ABOUT ANY JOB. FELLOW EMPLOYEES HAVE DESCRIBED HIM AS A GREAT ROLE MODEL FOR FAMILY AND COWORKERS AND A VERY HARD WORKER WITH A GOOD ATTITUDE. CITY OF WATERLOO Council Communication City Council Meeting: August 5, 2013 Prepared: July 30, 2013 Dept. Head Signature: Joe Leibold Captain of Police # of Attachments: Two SUBJECT: Sunrise Exchange Club, Race for the Zoo 5K August 31, 2013 Start at 8:30 AM Submitted by: Joe Leibold (Waterloo Police) Recommended City Council Action: Approve the 5K route, use of City Barricades and police officers for traffic control as needed. Summary Statement: This 5K is a fundraiser for the Children's Petting Zoo located on the Cattle Congress Grounds. The race will start on the Cattle Congress Grounds and utilize the sidewalk/trail system to complete the 5K They will require limited barricades and traffic assistance along Conger at the start of the race. Expenditure Required: Labor costs associated with providing the traffic control/protection, labor to deliver and retrieve City barricades and fuel costs associated with the listed operations. Source of Funds: Policy Issue: N/A Alternative: Background Information: J7/26/2013 15:06 3192914297 WATERLOO LEISURE SER 07/18/2013 12:20 3183481008 PAh1EMSBUHO_CHIMO University Chiropractic, P.C. PAGE 01/04 Meg P1001/004 LU/on -Pb July 17, 2013 To Whom It May Concern: My name is Adam Hoogestraat and I am a member the Sunrise Exchange Club. We want to•do a fund raiser for the Children's Petting Zoo that we operate on The Cattle Congress Grounds here in Waterloo, We would like to put on a 5K on Saturday, August 31, 2013 at 8:30 AM, This race will start on at the Cattle Congress and go along Conger to the north side of the river. Then follow the Cedar Lakes River Trail through Exchange Park, Cedar River Pack all the way to the back of the baseball diamonds in Touches Park. At that point it will turn around and follow the same loop back to the Cattle Congress Grounds finishing in front of the Children's Petting Zoo. I am just making sure that we will have permission from the City of Waterloo To hold this event and utilize the trail system, I have enclosed a brochure of the race and a map of the proposed race course for clarity of or intent. Please let me know what and whom I have to contact in order to host this event Thank You, Adam I... Hoogestraat, D.C, Cell# 319.939-5441 Fax# 319-283-6262 email ahoogieQyahoo.com Use n-opa 5e_ i) -Th +- ics wut y Lfas tkM &its rtuAs ij1c—E,-b tS SenteXitu- 2807 University Avenue • Waterloo, IA 50701 • 319-233-6363 .07/26/2013 15:06 3192914297 07/1,8/2019 12:20 3193481008 • • ■"'Yri1'ISSS j:tlm�rp mt199vm4em4m? imppaggs- ccs (/JMPROVE() motor/ homtba 1 ."1/tYMNmhS'.5..-.rq"�?sn WATERLOO ZOO RUN Waterloo Zoo Run DISTANCE''y J .1 ) BEGINS IN: WateADb.IA WATERLOO LEISURE SER PARKEPSUURR OHIO PAGE 02/04 tt0799 P.n09/DO4 Route Detoi)s Mlles RUN • cum 1 95,14 ft k GPPATED BW Run PannArslaltc WinnAlelS1210935) ORTCRIPTION: AVM -POINTS V r Thlslsa 3.1 ml Run in Waterfoo. IA, The Run base total ascent of95.14ftand:has amaimnnum elgatIon DPNB755 ft. This route was created by Rui31.919 3 (/p i er_Sin1�S'±snWnO7/17/201SViewotherRung 02-081021210EBathotRun31910635hasdaneorfi& slmlkartnArn (1D"toi TAGS: TYPE: Ron /jog warm ¢ A RO9RE PPN/CY:13a m WARE: thtg ostlekomlOIRRIYaxxtT wrtu�.invnw.mk>(xlmr_nmmtta r is.,naftnaaeosstemchMxourt^_SAlap onieNao4atl4bnc__.3 m! WnarMn7m rea ReSAIIPWi74RD0d5051)r'' InT�57RGa,+nriwh m_n •uo. • nlsrn... .. • •a,1 ..r¢ v •m •Lrt A n, , ,• 704, in%OO9EOADiirnuai a9reffeasus•• •�%"'•'^,.rvnnx.,Mn n "P ^A� ! ACTIONS PRINT BOOKMARK 1 LOG THIS WORKOUT TOP COURSE-. Thera ern no courses on this route. ROUTE INF° • • %' � Ezwrtt:is Awn- (GPX, ._;•;:Ifri_rL nMap s forge Verckel ViewRoute_Fl(I Sown tet, g M nll veeri-49d0A90S4 Sgl•O at tnta 1xnc: Done 0. Vierieel 0 • uoekmpke& 0 Photos user Photoslo) • MIS userhas nutuple•7dad any photos„ Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-635 RESOLUTION APPROVING REQUEST OF ADAM L. HOOGESTRAAT, D.C. OF SUNRISE EXCHANGE CLUB TO HOLD RACE FOR THE ZOO 5K RUN/WALK EVENT ON AUGUST 31, 2013. WHEREAS, Adam L. Hoogestraat, D.C. of the Sunrise Exchange Club has requested that they be allowed to hold a Race for the Zoo 5K Run/Walk event on August 31, 2013, together with the approval of the Director of Safety Services, and WHEREAS, said event will begin at 8:30 a.m., with the route to start and end at the Cattle Congress Grounds. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Adam L. Hoogestraat, D.C. of the Sunrise Exchange Club to hold a Race for the Zoo 5K Run/Walk event on August 31, 2013 beginning at 8:30 a.m., with the route to start and end at the Cattle Congress Grounds, be and the same is hereby approved. PASSED AND ADOPTED this 5th day of August, 2013. ATTEST: Ernest G. Clark, Mayor Suzy Sch:res, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: August 5, 2013 Prepared: July 29, 2013 Dept. Head Signature: Joe Leibold Captain of Police # of Attachments: Two SUBJECT: Antioch Baptist Church 5K Submitted by: Joe Leibold (Waterloo Police) Recommended City Council Action: Approve the 5K route, use of City Barricades and police officers for traffic control as needed. Summary Statement: The route is through residential streets and on the bike trail. They will need marked squad cars and barricades to control various intersections. The race is August 10`s at 10A1vt. It will begin and end at 426 Sumner. The race should last approximately 1 hour. Expenditure Required: Labor costs associated with providing the traffic control/protection, labor to deliver and retrieve City barricades and fuel costs associated with the listed operations. Source of Funds: Policy Issue: N/A Alternative: Background Information: ANTIOCH BAPTIST CHURCH PO Box 4033/426 Sumner St. t Waterloo, Iowa 50704-4033 t 319-233-2587 t www.antiochbc.org t Fax 319-233-0036 June 26, 2013 Dear Joe Leibold, My name is Ruth Watts and I am a member of Antioch Baptist Church and the chairperson of our 5k committee. This year we will be celebrating our 100th church anniversary. In recognition of this great event we would like to host a 5k walk/run on August 10 at 8a.m. Attached you will find a 5k route proposal that starts at 426 Sumner Street and will end there. We are asking for approval of this route from the City council and help from the Waterloo police department with traffic control. Please let me know if there is a cost for your service in advance. If you have any questions, or suggestions regarding the route please contact me Ruth Watts at rjordanwatts33@vahoo.com or 319-504-7602. Sincerely, Pastor Michael E. Coleman Googk- Get Google Maps on your phone 6 Text the word "GMAPS" to 466453 Oliver St m Stokes U, e St Gable St er St a Ricker St N = j a Newell St 4. to Quincy St 8- Webster St 4 Mt Carmel A Webster St Baptist Church 1A' dams St Adams St lacy St Newell st z ottage St W - mer St . a Uap,111 Cottage St Oneida St Oneida St a x W N a et * a m N et,in a Ferguson-F'Ids f'ark Union hilliam Ave Missionary IA, S .' Baptist Albany St W Merriman St m 0) Newell St Willow St Newell St Community Baptist Church rAr Cordell St ?FL 12 am a C7 5' to t) `ShirleySt1 g va f t to * City Vi Heights Anthony a 9 mthestAineffeldge >n Douglas St _ _ St 4 y Railroad Ave >e United llighland ,dist Ch Vine St r• - Vine St Park Vine SI Mt MoriahDJ g a. a. 3 > I Baptist Church. g.it 2 Prospect Ave O' 5% Glenwood St .4 Glenwood St * 4 e 3 o Highland Alta Vista Ave y 4, SMilh St Breath of l ife Square Park con 9 Foursquare rAr - Independence Ave Church Independence Ave 4 Madison SI rAr 4, %¢j. l q?y S} ofyn s� 4P S 1113 Google Fowler St 0 C011ntand St N Fowler St z Monroe_St o 0 a $ Polk St (' Franklin St w S View Dr Nicholas St iu� Uet thKing Prospect Ave Independence Av Deistelmeier Complex French St -, d Map data 02013 Google Antioch Baptist Public • 0 views Created on Jun 25 • By JoeandJill • Updated 5 hours ago r Line 3 `j � - l rnr'les. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-636 RESOLUTION APPROVING REQUEST OF RUTH WATTS OF THE ANTIOCH BAPTIST CHURCH TO HOLD A 5K RUN/WALK EVENT ON AUGUST 10, 2013. WHEREAS, Ruth Watts of the Antioch Baptist Church has requested that they be allowed to hold a 5K Run/Walk event on August 10, 2013, together with the approval of the Director of Safety Services, and WHEREAS, said event will begin at 10:00 a.m., with the route to start and end at Antioch Baptist Church located at 426 Sumner Street. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Ruth Watts of the Antioch Baptist Church to hold a 5K Run/Walk event on August 10, 2013 beginning at 10:00 a.m., with the route to start and end at the Antioch Baptist Church located at 426 Sumner Street, be and the same is hereby approved. PASSED AND ADOPTED this 5th day of August, 2013. ATTEST: 7?/af Ernest G. Clark, Mayor Suzy Sc\hares, CMC City Cllerk CITY OF WATERLOO Council Communication City Council Meeting: August 5, 2013 Prepared: July 29, 2013 Dept. Head Signature: # of Attachments: Joe Leibold None SUBJECT: Third Annual Chris Toneff Tractor Ride/Benefit August 11`'', 2013 arrive Waterloo approximately 9AM. Submitted by: Joe Leibold (Waterloo Police) Recommended City Council Action: Approve the route and traffic control for the 3rdAnnual Chris Toneff Tractor Ride. They require no road closures only traffic assistance as the navigate city streets from the city limits on MLK, through downtown, to 6 corners then South on Kimball to the South city limits. Summary Statement: The ride is a fund to assist Chris and his family. Expenditure Required: Labor costs associated with providing the traffic control/protection, and fuel costs associated with the listed operations. Source of Funds: General Fund Policy Issue: N/A Alternative: Background Information: Five years ago Chris Toneff, a Dunkerton native, was diagnosed with brain cancer. To raise money for Brain Cancer Awareness, Chris has organized a tractor ride for his friends and customers. The proceeds from this years' ride will be put to an account to Chris' daughters. The route for this years' ride has been changed to drive past the Hospice House. We are requesting a Police Escort to help our tractor ride inconvenience as few people as possible. We will have about 50 tractors and a few trucks (all his customer's, friends, coworkers, and local farmers) participating. Our planned route is to come into Waterloo from the North on Martin Luther King Jr. Dr. Continue down 5th St/4th St to "Six Corners" then go down Kimball Ave past Hospice and exit City Limits south. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-637 RESOLUTION APPROVING REQUEST OF CHRIS TONEFF TO HOLD A TRACTOR RIDE/BENEFIT EVENT ON AUGUST 11, 2013. WHEREAS, Chris Toneff has requested that he be allowed to hold a Tractor Ride/Benefit event on August 11, 2013, together with the approval of the Director of Safety Services, and WHEREAS, said event will begin at 9:00 a.m., with the route to start at the north city limits on Martin Luther King Jr. Drive and end at the south city limits on Kimball Avenue. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Chris Toneff to hold a Tractor Ride/Benefit event on August 11, 2013 beginning at 9:00 a.m., with the route to start at the north city limits on Martin Luther King Jr. Drive and end at the south city limits on Kimball Avenue, be and the same is hereby approved. PASSED AND ADOPTED this 5th day of August, 2013. ?di Ernest G. Clark, Mayor ATTEST: Suzy Scha es, CMC City Cler CITY OF WATERLOO Council Communication 5 City Council Meeting: August K, 2013 Prepared: July 30, 2013 Dept. Head Signature: Suzy Schares # of Attachments: 2 SUBJECT: Resolution to cancel assessment Submitted by: Suzy Schares, City Clerk Recommended City Council Action: Resolution approving cancellation of assessment for 102 N. Barclay Street in the amount of $197.50; and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Summary Statement: Expenditure Required: Background Information: Cancellation of the assessment is being requested because we billed the wrong address. -- _ — — al • Customer Invoice -- v'ebpage Dialog --7---- 11.4.Z,.* I * Miscellaneous Bil ing invoice Inquiry General qi Invoice Batch Invoice Customer Billing Summary l Batch Number 3746 Customer UNION Batch Date 10/24/2011 Mailing Address UNION Created By User conversion 130 Department FIN - Finance WATERLOO, Invoice Summary MISSIONARY BAPTIST CHURCH Billing Amount MISSIONARY BAPTIST CHURCH Late Fees JACKSON ST Finance Charges IA 50703 Write Offs Payments Memo Relief $197.50 $0.00 $0.00 $197.50 $0.00 $0.00 $0.00 Resolution Apply Apply Finance Collection Invoice Status Write Off Billing Date 10/24/2011 Type Weed Mowing Invoice Balance G/L Date 10/24/2011 Number 201252104 Due Date 11/24/2011 Description WEED MOWING Memo Invoice Date 06/29/2012 Detail Late Fees Charges Reclassified Agency Detail ttJ Billing Code Oiher - Other Billing Amount Late Fees Finance Charges $0.00 $0.00 $0.00 Payments $0.00 Item Balance $0.00 S " S i Transactio Approvals Documents Remote Documents Comments WMS ADMINISTRATIVE FEE 1 NXT 122 N BARCLAY 891324257016 OK Bill Adjustment Request Form Assessment?Ycs /No ❑ 1,91' . ' - 'VA/a Today's Date 7 / I / / 3 Account Number: Parc-a. 4 9) 3 - — 5-7- O I( ) Billing Type : eed Mowing Sidewalk Rental/Comm Insp Property Address for which adjustment is being requested: ID N, rclat, Garbage Other NL24/0-1--d-- Contact Name & Number: 7 O; erLk (i9) (Mc? --1 8`7 Adjustment Request Details: ` pA (irfrA Cy.rdziro Jt QQpe) CL Lar)1_ Date request processed Notes: Y For Office Use Only Status '•IA • ck r. Amount credited exviciat Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-638 RESOLUTION APPROVING ABATEMENT OF ASSESSMENT FOR 102 N. BARCLAY STREET IN THE CITY OF WATERLOO, IOWA. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the following assessment be and the same is hereby abated due to billing of incorrect address: 102 N. Barclay Street Weed Mowing Assessment -'$197.50 BE IT FURTHER RESOLVED that the assessment be and the same hereby cancelled and the City Clerk be and she is hereby directed to notify the Black Hawk County Treasurer of said cancellation. PASSED AND ADOPTED this 5th day of August, 2013. 4617 Ernest G. Clark, Mayor ATTEST: Suzy Scha•es, CMC City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-639 RESOLUTION GRANTING REQUEST OF GINGER A. SHIRLEY OF KEINSNIA MINISTRIES FULL GOSPEL BAPTIST CHURCH, 2222 FALLS AVENUE, FOR VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, Ginger A. Shirley of Keinsnia Ministries Full Gospel Baptist Church, 2222 Falls Avenue, is requesting a variance to the Noise Ordinance on August 18, 2013 from 8:00 a.m. to 5:00 p.m. in conjunction with a church picnic event, including a band/DJ and the use of a PA system, and WHEREAS, said event will exceed the limits of Ordinance No. 3094, Noise Ordinance, and WHEREAS, said Ginger A. Shirley of Keinsnia Ministries Full Gospel Baptist Church, 2222 Falls Avenue, has made formal application for a variance to the Noise Ordinance on August 18, 2013 from 8:00 a.m. to 5:00 p.m., together with recommendation of approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Ginger A. Shirley of Keinsnia Ministries Full Gospel Baptist Church, 2222 Falls Avenue, for a variance to the Noise Ordinance on August 18, 2013 from 8:00 a.m. to 5:00 p.m. in conjunction with a church picnic, including a band/DJ and the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 5th day of August, 2013. ATTEST: uzy Scha es, CMC City Clerk Ernest G. Clark, X 1 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-640 RESOLUTION GRANTING REQUEST OF REGINA COFFER FOR VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, Regina Coffer is requesting a variance to the Noise Ordinance on August 10, 2013 from 12:00 p.m. to 4:00 p.m. in conjunction with a Family Christian Concert and Block Party event to be held at Almond and Walnut Streets, including a band/DJ and the use of a PA system, and WHEREAS, said event will exceed the limits of Ordinance No. 3094, Noise Ordinance, and WHEREAS, said Regina Coffer has made formal application for a variance to the Noise Ordinance on August 10, 2013 from 12:00 p.m. to 4:00 p.m., together with recommendation of approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Regina Coffer for a variance to the Noise Ordinance on August 10, 2013 from 12:00 p.m. to 4:00 p.m. in conjunction with a Family Christian Concert and Block Party event to be held at Almond and Walnut Streets, including a band/DJ and the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 5th day of August, 2013. ATTEST: Suzy Schaires, CMC City Clerk Ernest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: August 5, 2013 Prepared: Sam Hess Dept. Head Signature # of Attachments: None SUBJECT: MDA BOOT BLOCK Submitted by: Pat Treloar, Chief of Fire Services Recommended City Council Action: I would like to request approval of this schedule for the MDA Boot Block on Labor Day Weekend. Dates and times: Thursday, 29 August 2013; 3-6 PM Friday, 30 August 2013; 3-6 PM Saturday, 31 August 2013; 10 AM- 1 PM (No scheduled rain dates.) Locations: Franklin & E. 3rd Street Ansborough & Downing Kimball & Ridgeway LaPorte Rd. and San Marnan Station 1 Station 3 & 4 Station 6 Station 2 & 5 Summary Statement: This year, as always, we will place an emphasis on firefighter safety as well as the safety of commuters from the city. We will accomplish this by wearing high visibility vests and by using signage prior to our collection points. MDA combats neuromuscular diseases through programs of worldwide research, comprehensive medical and support services, and far-reaching professional and public health education. With national headquarters in Tucson, MDA has more than 200 local offices across the country, sponsors some 200 medical clinics and supports more than 300 research projects around the world. MDA is the nation's largest nongovernmental funder of scientific research seeking better treatments and cures for the more than 40 neuromuscular diseases in its program. MDA has funded the discovery of the genetic underpinnings of almost all diseases in its program — including the muscular dystrophies, spinal muscular atrophy, ALS (amyotrophic lateral sclerosis, or Lou Gehrig's disease) and several other neuromuscular diseases — and treatments based on this knowledge are being developed, with support from MDA. The Association's comprehensive services program includes diagnostic and follow-up medical consultations, flu shots, support groups, MDA summer camps for youngsters, a national medical equipment program, assistance with equipment repairs and modifications, and resource referrals. Through its national advocacy program, MDA works to make life better for people with muscular dystrophy and related muscle diseases by providing representation in matters of public policy and research advancement, nationally and internationally; and facilitating active involvement in these areas by the people it serves. MDA Coordinators for Local 66 are Josh Meyer and Sam Hess. We would like to thank the City of Waterloo and the patrons of our city for their continued support and generosity in our efforts to raise money to assist those with neuromuscular diseases. Firefighter Josh Meyer Firefighter Sam Hess Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-641 RESOLUTION APPROVING REQUEST OF CHIEF OF FIRE SERVICES TO HOLD BOOT BLOCK FOR MUSCULAR DYSTROPHY ASSOCIATION (MDA) ON AUGUST 29-30, 2013 FROM 3:00 P.M. TO 6:00 P.M. AND ON AUGUST 31, 2013 FROM 10:00 A.M. TO 1:00 P.M. AT THE INTERSECTIONS OF FRANKLIN AND EAST 3RD STREETS, ANSBOROUGH AND DOWNING AVENUES, KIMBALL AND RIDGEWAY AVENUES, AND LAPORTE ROAD AND SAN MARNAN DRIVE. WHEREAS, it has been the tradition of Waterloo Firefighters Local #66 to help the Muscular Dystrophy Association (MDA) with a Boot Block, and WHEREAS, the Chief of Fire Services is requesting that said Boot Block for Muscular Dystrophy Association (MDA) be held on August 29-30, 2013 from 3:00 p.m. to 6:00 p.m. and on August 31, 2013 from 10:00 a.m. to 1:00 p.m. at the intersections of Franklin and East 3rd Streets, Ansborough and Downing Avenues, Kimball and Ridgeway Avenues, and LaPorte Road and San Marnan Drive. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of the Chief of Fire Services to hold a Boot Block for Muscular Dystrophy Association (MDA) on August 29-30, 2013 from 3:00 p.m. to 6:00 p.m. and on August 31, 2013 from 10:00 a.m. to 1:00 p.m. at the intersections of Franklin and East 3rd Streets, Ansborough and Downing Avenues, Kimball and Ridgeway Avenues, and LaPorte Road and San Marnan Drive, be and the same is hereby approved. PASSED AND ADOPTED this 5th day of August, 2013. Ernest G. Clark, Mayor ATTEST: Suzy Sc ares, CMC City Clerk CITY OF WA I'ERLOO Council Communication City Council Meeting; August 5, 2013 Prepared: July 26, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: REQUEST BY DAN MEGIVERN FOR A CONCRETE DRIVEWAY TO BE LOCATED AT 1104 EVERGREEN AVENUE Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from DAN MEGIVERN for construction of a concrete driveway and placing a driveway or sidewalk on City right of way on an unimproved street, to be located at 1104 EVERGREEN AVENUE. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: HAGERMAN PLACE LOT 21 BLK 23 WAIVER Date: Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: I hereby request a waiver to the driveway and sidewalk specifications for the construction of a _ driveway or sidewalk located at Qconcrete or asphalt) This waiver is needed because of: (Address) special surface texture (i.e., exposed aggregate, brick stamped pattern, paving brick) to be used on the concrete approach. elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph '1. asphalt driveway with the elimination of the sidewalk section. r\ placing a driveway or sidewalk on City right of way on an unimproved street. Other: I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, ) Printed Name Property Owner Signature o ro ert Pr of Pro nn p y p y Owner Dun e ji e.r17-1 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-642 RESOLUTION GRANTING PERMISSION TO DAN MEGIVERN FOR A WAIVER FOR A CONCRETE DRIVEWAY TO BE LOCATED AT 1104 EVERGREEN AVENUE, AND AUTHORIZING CONSTRUCTION OF A CONCRETE DRIVEWAY AND PLACING A DRIVEWAY OR SIDEWALK ON CITY RIGHT-OF-WAY ON AN UNIMPROVED STREET. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: WHEREAS, the City Engineer has made written application to the City Council asking that Dan Megivern be authorized and permitted to construct a concrete driveway and place a driveway or sidewalk on city right-of-way on an unimproved street to be located at 1104 Evergreen Avenue, and legally described as follows: Hagerman Place Lot 21 Block 23, all in the City of Waterloo, Black Hawk County, Iowa; and WHEREAS, it is the sense of the Council of the City of Waterloo, Iowa, that said request should be granted. NOW, THEREFORE, BE IT FURTHER RESOLVED that permission is hereby granted to Dan Megivern to construct a concrete driveway and place a driveway or sidewalk on city right-of-way on an unimproved street to be located at 1104 Evergreen Avenue, subject to the following conditions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. BE IT FURTHER RESOLVED that the City Clerk is authorized and directed to forward a certified copy of this resolution to the Black Hawk County Recorder for recording and the Black Hawk County Auditor for filing in order that this said action may become a matter of official County Record. PASSED AND ADOPTED this 5th day of August, 2013. ATTEST: uzy Sc res, CMC City Cl rk Resolution No. 2013-642 Page 2 CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Resolution No. 2013-642, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 5th day of August, 2013. Witness my hand and seal of office this 5th day of August, 2013. SEAL Suzy Sch res, CMC -12111) City Cle k CITY OF WATERLOO Council Communication City Council Meeting: August 5 2013 Prepared: July 26, 2013 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments; 1 SUBJECT: REQUEST BY GERALD L. WEBB FOR A CONCRE 1'h DRIVEWAY TO BE LOCATED AT 146 TRIBLE ROAD Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from GERALD L. WEBB for construction of a concrete driveway and placing a driveway or sidewalk on City right of way on an unimproved street, to be located at 146 TRIBLE ROAD. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information; This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: CEDAR TERRACE THIRD ADDITION LOT 160 WAIVER Date: , .) « IL; < <, - C1) 3 d Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: I hereby request a waiver to the driveway and sidewalk specifications for the construction of a p0 rcb•� Pie kW,•,,,,, k driveway or sidewalk located at (concrete or asphalt) /4/4 Tr, 61.E This waiver is needed because of: (Address) special surface texture (i.e., exposed aggregate, brick stamped pattern, paving brick) to be used on the concrete approach. elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1. asphalt driveway with the elimination of the sidewalk section. V placing a driveway or sidewalk on City right of way on an unimproved street. Other: I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, e/4/t 1 � 0 Printed Name of Property Owner Signature of Pro' erty Owner Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-643 RESOLUTION GRANTING PERMISSION TO GERALD L. WEBB FOR A WAIVER FOR A CONCRETE DRIVEWAY TO BE LOCATED AT 146 TRIBLE ROAD, AND AUTHORIZING CONSTRUCTION OF A CONCRETE DRIVEWAY AND PLACING A DRIVEWAY OR SIDEWALK ON CITY RIGHT-OF-WAY ON AN UNIMPROVED STREET. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: WHEREAS, the City Engineer has made written application to the City Council asking that Gerald L. Webb be authorized and permitted to construct a concrete driveway and place a driveway or sidewalk on city right-of-way on an unimproved street to be located at 146 Trible Road, and legally described as follows: Cedar Terrace Third Addition Lot 160, all in the City of Waterloo, Black Hawk County, Iowa; and WHEREAS, it is the sense of the Council of the City of Waterloo, Iowa, that said request should be granted. NOW, THEREFORE, BE IT FURTHER RESOLVED that permission is hereby granted to Gerald L. Webb to construct a concrete driveway and place a driveway or sidewalk on city right-of-way on an unimproved street to be located at 146 Trible Road, subject to the following conditions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. BE IT FURTHER RESOLVED that the City Clerk is authorized and directed to forward a certified copy of this resolution to the Black Hawk County Recorder for recording and the Black Hawk County Auditor for filing in order that this said action may become a matter of official County Record. PASSED AND ADOPTED this 5th dayf August, 2013. ATTEST: Suzy Sch res, CMC City C1 City e .. k Ernest G. Clar Mayor Resolution No. 2013-643 Page 2 CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Resolution No. 2013-643, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 5th day of August, 2013. Witness my hand and seal of office this 5th day of August, 2013. SEAL rt Suzy Sch es, CMC City Cle k BONDS FOR COUNCIL APPROVAL AUGUST 5, 2013 RIGHT OF WAY CONSTRUCTION BOND (EXPIRES 4/30/14) AMOUNT: $5,000.00 IA 598775 MONTY HANSEN DBA HANSEN'S HOUSE MOVERS CEDAR FALLS, IOWA IA 597019 MATT BATES DBA B&B PAVING HANNIBAL, MISSOURI 7900403697 MIKE MCINROY READLYN, IOWA CITY OF WA'ERLOO Council Communication City Council Meeting: July 22, 2013 Prepared: July 17, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: _5: 5--e73 SUBJECT: F.Y. 2013 BYRNES PARK DRAINAGE IMPROVEMENTS - PHASE III CONTRACT NO. 850 Submitted by: Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: It is recommended that Council approve these documents, set August 5, 2013, as the date for the public hearing and bid opening and instruct the City Clerk to publish said notices. Summary Statement Transmitted herewith are the Plans and Specifications for the F.Y. 2013 BYRNES PARK DRAINAGE IMPR-OVEMENT - PHASE III, Contract No. 850, as prepared by the City Engineer's Office. Expenditure Required To Be Determined Source of Funds Black Hawk Gaming Grant Policy Issue N/A Alternative None Background Information: Cc: Rudy Jones, Community Development Director NOTICE OF PUBLIC HEARING On Proposed Plans, Specifications, Form of Contract, And Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Construction Bids For the F.Y. 2013 BYRNES PARK DRAINAGE IMPROVEMENTS — PHASE III In the City of Waterloo, Iowa CONTRACT NO. 850 RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 5th day of August, 2013, until 4:00 p.m. for the construction of the F.Y. 2013 BYRNES PARK DRAINAGE IMPROVEMENTS — PHASE III, Contract No. 850, as described in detail in the plans and specifications now on file in the Office of the City Clerk. OPENING OF BIDS All proposals received will be opened in open Council meeting to be held in the Council Chambers in the City Hall in the City of Waterloo, Iowa, on the 5th day of August, 2013, at 5:30 p.m., and the proposals will be acted upon at such later time and place as may then be fixed. PUBLIC HEARING Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above-described improvement project at 5:30 p.m. on August 5, 2013 said hearing to be held in the Council Chambers in the City Hall in said City. The proposed plans, specifications, form of contract, and estimate of cost for said improvements heretofore prepared by the City Engineer of the City of Waterloo are now on file in the office of the City Clerk for public examination, and any person interested therein may file written objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the meeting above set forth. SCOPE OF WORK DIVISION I — DRAINAGE WAY WORK Work under this division consists of the regrading, installation of a concrete cunette, and finish landscaping in the drainage way between Hole #7 pond outlet to the US Highway 63 South right-of-way line; regrading and finish landscaping of a portion of the US Highway 63 ditch; regrading, installation of a concrete cunette and finish landscaping in the detention basin between the Hole #4 and Hole #17 tees. NOTICE OF HEARING CONTRACT NO. 850 Page 1 of 5 DIVISION 2 — CART PATH Work under this division consists of installation of new concrete cart paths on Holes #12, 13, and 14. BEGINNING AND COMPLETION DATES The work under the proposed contract shall be commenced within ten (10) working days after receipt of "Notice to Proceed" and all items shall be completed on or before September 30, 2013. METHOD OF PAYMENT TO CONTRACTOR The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety- five percent (95%) of the work as it is completed and materials delivered and work approved. Final payment will be made thirty-one (31) days after completion of the work and acceptance by the Council. Before final payment is made, vouchers showing that all subcontractors and workmen and all persons furnishing materials have been fully paid for such materials and labor will be required unless the City is satisfied that material, men and laborers have been paid. The Contractor is hereby notified that if the City does not have cash on hand to pay monthly pay estimates, according to Chapter 384.57 of the Code of Iowa, payment may be made by anticipatory warrants issued bearing a rate of interest not exceeding that permitted by Chapter 74A, Code of Iowa. PLANS AND SPECIFICATIONS Plans and Specifications governing the construction of the proposed improvements have been prepared by the City Engineer, which plans and specifications and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice, and the proposed contract by reference shall be executed in compliance therewith. Plans and Specifications are available from the City Engineer upon the City's receipt of a $25.00 refundable deposit. Deposits will be refunded if the plans are returned in usable condition (i.e. free of highlights, ink markings, tears, stickers, water stains and soiling) to the Engineer's Office by the end of the 14th consecutive day after the project has been awarded. No deposits will be refunded for any plans received after the 14th consecutive day, which includes plans returned via mail service. Plan holders are responsible for ascertaining when the project has been awarded. This deposit policy shall also apply to the prime contractor awarded the project for all plans and specifications obtained and distributed by the prime contractor to their subcontractors and suppliers in determining the prime contractor's bid, if the prime contractor wishes for their deposit to be returned. Upon award of project, the prime contractor shall be supplied with the needed number of plans and specifications at no additional cost. NOTICE OF HEARING CONTRACT NO. 850 Page 2 of 5 CONTRACT AWARD A contract will be awarded for each division of the contract to the qualified bidder submitting the lowest bid. The City reserves the right to reject any or all bids, re -advertise for new bids, and to waive informalities in the bids submitted that might be in the best interest of the City. Bids may be held by the City of Waterloo, Iowa, for a period not to exceed thirty (30) days from the day of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding the contract. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced with the State of Iowa and preference will be given to local domestic labor in the construction of the improvement. PROPOSALS SUBMITTED The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or type the unit bid price and the bid item extension (Unit Price x Estimated Qty) in numerals on the blanks provided. Should there be any discrepancy between the unit bid price and extension, the City of Waterloo shall consider the unit bid price as being the valid unit bid price. The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of the Form of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price and Total Bid. The computer-generated spreadsheet shall include all of the information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer-generated spreadsheet, the TOTAL BID (with alternates, if applicable) shall also be indicated in the space(s) provided on the Form of Bid or Proposal. BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the Bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. NOTICE OF HEARING CONTRACT NO. 850 Page 3 of 5 PERFORMANCE & PAYMENT BONDS The successful bidder will be required to furnish a "Performance Bond" and a "Payment Bond" within ten (10) days after forms are presented to him in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operations of the contractor. MAINTENANCE BOND Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which bond is in addition to the bond given by the Contractor to guarantee the completion of the work. CONTRACT COMPLIANCE PROGRAM / SUBCONTRACTING The program proposes numerical projections regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) as Subcontractors, vendors and suppliers in the performance of Contracts awarded by the City of Waterloo, Iowa. A goal of at least ten percent (10%) for MBE participation on all City funded construction projects that are estimated at $50,000.00 or more. A goal of at least two percent (2%) for WBE participation on all City funded construction projects that are estimated at $50,000.00 or more. Any project funded in part or in total with federal funds shall follow the respective agencies contract compliance program and goals. The Prime Contractor shall make "good -faith efforts" to meet the Contract Compliance MBE/WBE goals. The MBE/WBE subcontractors, suppliers or vendors must provide the Prime Contractor a reasonably competitive price for the service being rendered or the Contractor is not required to accept their bid. LIQUIDATED DAMAGES Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the contractor shall pay to the City Liquidated Damages in the amount of five hundred dollars ($500.00) per day, for each day, as further described herein, in excess of the authorized time. Days beyond the specified completion date for which Liquidated Damages will be charged will be working days that the contractor does, or could have worked, from Monday through Saturday. Sundays will be counted only if work is performed. Partial working days will be considered as a full working day. Days not chargeable for Liquidated Damages will include rain days, Sunday if no work is done, and legal holidays. NOTICE OF HEARING CONTRACT NO. 850 Page 4 of 5 Working days will cease to be charged when only punch list items remain to be completed. Punch list items do not include contract bid items or approved change/extra work orders. When the Contractor believes the project to be substantially completed, a written notice stating the same shall be submitted to the Engineer and a request made for a Punch List. If the work under the Contract extends beyond the normal construction season for such work the Contractor shall submit to the Engineer in writing a request that working days counted toward the project be suspended until work is resumed the following construction season. This amount is not construed as a penalty. These damages are for the cost to the City of providing the required additional inspection, engineering and contract administration. PRE -CONSTRUCTION CONFERENCE Before the work is commenced on this contract, a conference shall be held for the purpose of discussing the contract. The conference shall be attended by the prime contractor, subcontractors and City Officials. RESIDENT BIDDER/NON-RESIDENT BIDDER Attention of bidders is called to compliance with the provisions of the Resident Bidder/Non-Resident Bidder requirements. Each bidder submitting a bid shall execute and include with the bid, a Resident Bidder Certification or a Non -Resident Bidder Certification in the form(s) herein provided. SALES TAX EXEMPTION CERTIFICATES Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase building materials or supplies in the performance of construction contracts let by the City of Waterloo. Published pursuant to the provisions of Division VI of Chapter 384 of the City Code of Iowa and upon order to the City Council of said Waterloo, Iowa, on the ;?hd day of ,/u%y 2013. CITY OF WATERLOO, IOWA BY: NOTICE OF HEARING Suzy Schares City Clerk CONTRACT NO. 850 Page 5 of 5 Linnea Martinez From: Linnea Martinez Sent: Tuesday, July 30, 2013 10:15 AM To: Amy/Lucy (woo.legals@wcfcourier.com) Subject: Notice of Public Hearing August 5, 2013 - FY2013 Byrnes Park Drainage Improvements - Phase III Attachments: new NOTICE OF PUBLIC HEARING 850.docx Please publish the attached notice of hearing. Thank you. Linnea Martinez Administrative Secretary City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 (319) 291-4323 NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS for the taking of Request for Proposals for F.Y. 2013 BYRNES PARK DRAINAGE IMPROVEMENT - PHASE III, CONTRACT NO. 850 Sealed Request for Proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of said City on the 5th day of August, 2013, until 5:00 p.m., for F.Y. 2013 Byrnes Park Drainage Improvement - Phase III, Contract No. 850. Notice is hereby given that the Council of the City of Waterloo, Iowa will conduct a public hearing on the Request for Proposal document, plans, specifications, form of contract, etc. for F.Y. 2013 Byrnes Park Drainage Improvement - Phase III, Contract No. 850 at 5:30 p.m. on August 5, 2013, in the Council Chambers in the City Hall in the City of Waterloo, Iowa. The proposed Request for Proposal document, plans, specifications, form of contract, etc. is on file in the office of the City Clerk for public examination. A Request for Proposal document, plans, specifications, form of contract, etc. may be obtained from the Engineering Office, 715 Mulberry Street, Waterloo, Iowa, 50703. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 22nd day of July, 2013. Suzy Schares City Clerk Linnea Martinez From: Linnea Martinez Sent Wednesday, July 24, 2013 11:45 AM To: Amy/Lucy (woo.legals@wcfcourier.com) Subject: FY2013 Byrnes Park Drainage Improvement Project Attachments: Bids-Engineering.Byrnes Park Drainage Project.080513.doc Please publish the attached hearing notice on Monday, July 29`h. Also, please confirm publication. Thank you. Linnea Martinez Administrative Secretary City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 (319) 291-4323 Linnea Martinez From: WAYNE CASTLE Sent: Wednesday, July 24, 2013 11:24 AM To: Linnea Martinez Subject: RE: #850 public hearing/bid opening The bid tabs that have been prepared in the past are nothing more than two columns: contractor name and contractor's bid. I will provide an engineer's estimate before the meeting. On Tuesday morning, I will take the bids and prepare a complete and thorough bid tab that has all the bid items and prices for the submitted bids and the engineer's estimate. I will review the bids and prepare a recommendation for award for the next council meeting (if there are issues with the bid, that award may not happen for two weeks). W. Wayne Castle, PLS, El Associate Engineer City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 P: (319) 291-4312 F: (319)291-4262 From: Linnea Martinez Sent: Wednesday, July 24, 2013 11:12 AM To: WAYNE CASTLE Subject: RE: #850 public hearing/bid opening Is this the earliest time I can publish? It will be difficult to have bid tabs ready if the deadline is 5:00 p.m. Would it be okay to list 4:00 p.m.? Please let me know. Thank you. Linnea Martinez Administrative Secretary City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 (319) 291-4323 From: WAYNE CASTLE Sent: Wednesday, July 24, 2013 10:54 AM To: Linnea Martinez Subject: #850 public hearing/bid opening Linnea, Bids are due to the Clerk's office by 5:00 on August 5t". Wayne W. Wayne Castle, PLS, El Associate Engineer City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 P: (319) 291-4312 F: (319) 291-4262 2 / PUBLIC HEARINGS 18. F. Y.2013 Byrnes Park Drainage Improvement - Phase III, Contract No. 850 Motion to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. n 1��1 Resolution setting date of hearing and bid opening as August 5, 2013; ' I �` and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by W Wayne Castle, PLS, El, Associate Engineer 3. Resolution setting date of hearing as August 5, 2013 to approve request by Garrett Gingrich to vacate an 8' wide platted utility easement at the northwest corner of Mount Vernon Drive and Meadow Lane in West Ridge Second Addition; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning and Development Director 14. Request for Proposal for Demolition and Site Clearance Services RACM (regulated asbestos -containing materials) for 710 Willow and 115 Smith Streets Motion to instruct Community Planning & Development Director to \C\ prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as August 5, 2013; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Noel Anderson, Community Planning & Development Director 17. F. Y. 2013 Byrnes Park Drainage Improvement - Phase III, contract No. 850 Motion to instruct City En i - er to prepare plans, specifications, form of contract, etc. Motio o receive and fil = plans, specificatio s, fo m of contr Resol ti • prelimina ' y app • ving p1ns, sp : cificati contrac , etc. Resolution etting d s to of hearin . a - bid opening as August 5, 2013; arr.d inst ct Cit ojiI contract, Sub'tied by W Wayne Castle, PLS, El, Associate Engineer ct, s, fo m of Clerk to publish notice of plans, specifications, form STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1416889 BYRNES PARK DRINAGE IMPROVEMENTS notice was published in the WATERLOO/CEDAR FALLS COURIER a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 08/01/2013, in the issues of 08/01/2013 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is bill for publishing notice. said Printer's Bill $158.65 a correct Subscribed and sworn to before me this day of S I r )3 ta'y Publi Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: PO 008° 1:1-4e31-404.1 .1 ees o3 A�laiJng0i s e10 Aepee,, wwep 114bu 40 or104,0syiS's saeJasaJ Abele P'4lceJlaJ a Sa iWo, slse lot uleIm Panowdda 4!rmli leWedpue p�eoPoob IIV ow lu p0 41; o' ouotwnserosrto^504101>e eitnd Sloop NOTICE OF PUBLIC HEA le ;hi posed Plans, SpeciBcat lion tltl NOTICE TO BIDSRSeo I PU0 Et OZ Blsnhnpuo sPoobaletu2Z1 0 For the Taking of Contra sN44LM woe to �WV VOti6uuls IAGE MCPROVEM NTS-. PIIq da¢' uo0one suyuoa0eJols'mMMd CONTRAtCT NO iso o10e Ploea911ms IIIm sll01 a'�esa4 RECEIVING OF BIDS -solo A e aoluo0 ey�'V Oa'las bulMo Caye proposals iilllbe oesol igSZop /e�2'VC ougnd eglan her o[hce in the City Ha S53i131N1y Mdo e4eroIS au 0V dnthe 5th day of Augur 3ONOlV3 ppA 10310ad 0 pm for the construe& p1O3SIA0V OIAp0i:ANVI 01 BYRNES PARK III, 0sno "oopale 3abNOA %1Nb 33S as8described n detail Pno0)o i145 j uno3 NMr lapdWl ad alJoa 9 ane' 4gnd el all specihcatlons now on the Gl Clerk. aP no OPENING OF BIDS '(Z6gZd All enCpro osals receive Aew pa-� opouncil meetin suosJpd Council Chambers rr ABpgesip! City of Waterloo, too w Sledlaii August, 2013, at 5i3 ppsals will be ode] time and place asn PUBLIC HEARING Notice Is hereby gl seed City will condi the proposed bloc of contract, and construction afit provement projec 5,12013 said he Council Chamb" farm ofhconfrec IOO ONVVy30 N saidlmyprovem O3yapH3H1'- bytheCltyE g AO 31N33g ^ N3131 loo kforpon V/IW dagV/68 :N3 PCersonllnierer S AlaSl aO �N301S3a before the da 3�02d 03001aON 81:4')7 Cy Clerk 3H tijyp.I baO4y aft �ii behrin9 or i?aVAla3d-L1Nar -It's a 1(t VS 3 8114 gel lie Ole 04n uIP no, Joos oIf Wee Be 1)e �iwfm •nye e4Jas ou Je4Nnl ate no 8MS3Hl Atl0 ao4 ,!d p0A NfOne NO H1QN ONV OWV HOW y 0330 load thereto at th SCOPE OFy Work under VN31d1 '31 H` regrading I 30 N3111a H1 neage way b 1 IN3fl00 O331N thei US HI 'ONIJT3MO.1j wb apportion r 81 3d1 ONV3ON': oa iiiaeetlf 30 NV 31VS 3/4 ADV.£ nen basin N3111aMV3 bl3 sivssf1 i 1 A Ala3d 3i11N3�es SJIIOan�.. 11 N3 3H ➢IUISIONI- Na 38A A' Il 1/17 es. -811d DIVISION lap AN • •17 Work andloamy) _NI slallation EGINI 3Hi. j The'. woo ON 3A VN elf shall be r A11Wvd 04tj. Nt Ing day: 1083oN30,S coed" a lS38 Hfl onorbr p3AeiiN DVS METHC dO Aa1N3.vypH H.L dA TOR -NR ap ONThe II month( Hf10 SI AvS 30 V SI ON, ninety 3H1 d11N31eGile 03pi work 7 H1NOW XIS lU dp zus sou pl dNVOpAN it 5 vo�30IAel �3FICA SS3MV ale 30 TlIM3i iia 3141 H1. CNVty OA S'eNo 03OVO SNS 3H Id x ueulary'� 1Iemm to jai !, 11)11 std eql oeroof Wweep s...i e'Iu JO Contractor of the work. PROGRAM / merlcal pro - n of Mine fly and Women- as Subcon pullers In he awarded by cent (10%) for II City funded are eatima ed goal of at least E padlclpal on action projects 000.00 or more.'. car In total with w the respective pliance program Contractor shall'. s": to meet he MBEANBE goals.'' tractors, suppliers de The Prime Con mpetitive price for `. dared or the Con to accept their bid ES lament of this con that the work be completion. If the 'd within the sp cl-: plus authorized ex for shall pay to he mages In the amount am (5500.Op) per day' her descnbetl herein'. Ihodzed time. specified complel on uidated Damages will: wotkineaays that he'. ar could have Worked, ugh Saturday. Sundays my if work js performed ys will be conside ed. day, Days not charge- ed harge ed Damages will Include if no work Is done, and III cease to be charged. eh list items remain to. Punch list Items do not t bid Items or approved actor believes the project:: tally completed, a writ en he same shall be submit-'. laeer and a request made' st. If the work under he ends beyond l the normal season for such work he Pair submit to the Engineer request that working days:. d the project be suspend rk is resumed the following. n season. is not construed as a penal images are for the test to the Vding the required additional engineering and contract adl STR work commenced mncnE coif le ceshllbeon this a eof di'ee held for. ore: ce discussingethe cabythe erepce shallsbe ontracto by and onsaator, subcontractors and els T BIpbER/NON-RESIDENT. i of bidders Is called to compii-' th the provisions of the Resident Non -Resident Bidder require cider submitting a bid shall exe- td Include with the bid, a Resident. Certification or a Non Resident Certification In the form(s) herein. d, S TAX EXEMPTION CERTIFICATES ecto s and approved suboontracg will be provided a Sales Tax Exemp-a Ceditcation to purchase building rials or supplies In the performance onstruction contracts let by the C ty: ale,loo. Ilshed pursuant to tite provisions of, rico VI df Chapter 384 of the Ct de of Iowa and upon order to the G tyiI until of said Waterloo, Iowa, on 1 e nddayo TERLO 13 TY OF WATERLOO, IOWA l :� Suzy Scharer City Clerk [HE COURIER W'LOO CITY OF CLERK'S OFFICE 715 MULBERRY WATERLOO, IA 50703 319-291-4323 AD NUMBER PAGE NO. 1416889 1 of 1 BILL DATE SALESPERSON 08/01/13 kitta START DATE STOP DATE 08/01/13 08/01/13 AD NUMBER AD DESCRIPTION CLASS LINES 1416889 BYRNES PARK DRINAGE IMPROVEMENTS 0950 LEGAL NOTICE 347 Publication Insertions Rate Net Amount Gross Amount 3 WATERLOO/CEDAR FALLS COURIER - 1 LEGAL $158.65 TOTAL AD CHARGE $158.65 Purchase Order FY 2013 Byrnes Park PAY THIS AMOUNT Please send only the payment slip with payments. Allow 5 business days for payment to be applied to account. For legal questions, please call 319-291-1411 or 800-798-1741 Mon -Fri 8:00-5:00 pm CST. COURIER COMMUNICATIONS c/o LEE NEWSPAPERS PO BOX 540 WATERLOO IA 50704-0540 L3 W'L00 CITY OF CLERK'S OFFICE 715 MULBERRY WATERLOO, IA 50703 Return this portion with your payment Acct #: n Check # VISA ❑ Credit Card ❑le ❑ Exp Date: Name on credit card Signature $158.65 $158.65 COURIER COMMUNICATION do LEE NEWSPAPERS PO BOX 540 WATERLOO IA 50704-0540 Legal Please make checks payable to: COURIER COMMUNICATIONS Ad Number 1416889 Billing Date 08/01/13 Amount Due 158.65 Amount Enclosed 000356 COURIER COMMUNICATIONS do LEE NEWSPAPERS PO BOX 742548 CINCINNATI OH 45274-2548 11111111111111111111111111111111111111111111111111111118111111 21780300000014168890000000000000001586500000158659 STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1416630 NOTICE OF PUBLIC HEARING AND NOTICE notice was published in the WATERLOO/CEDAR FALLS a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 07/29/2013, in the issues of 07/29/2013 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $18.75 Signed Subscribed and swor to before me this Notary Public Received of the sum of in full for publication of the above invoice. Dollars Notary Seal: COURIER NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS for the taking of Request for Proposals for F.Y, 2013 BYRNES PARK DRAINAGE 1. IMPROVEMENT - PHASE III, CONTRACT NO. 850 Sealed Request for Proposals will be re- ceived by the City Clerk of the City of , Waterloo, Iowa, at her office in the City:" Hall of said City on the 5th day of August,, 2013, until :5 00 p.m., for F.Y. 2013 By tries Park Drainage Improvement -'. Phase ill, Contract No. 850. Notice is hereby given that the Council of the City of Waterloo, Iowa will conduct a public hearing on the Request for Pro- posal document, plans, specifications, form of contract, etc. for F.Y-2013 By- rnes y rnes Park Drainage Improvement Phase IS Contract No. 850 at 5,30 p.m. on August 5 2013, in the Council Cham- bers In the City Hall In the City of Water- loo, Iowa. The proposed Request for Proposal document, plans, ;specifica.:: tions, form of contract, etc.Is on file in the office of the City Clerk for public examination, A Request for Proposal:. document, plans, specifications, form of contract, etcmay be obtained from the Engineering Office715 Mulberry Street, Waterloo, Iowa, 50703. Anyone who Is interested may appear at said time and place and be heard or may file wnllen objection with the City Clerk, City Hall Waterloo, Iowa,before the date set for said hearing. By order of the Council of the City of. Waterloo this 22nd day of July, 2013, Suzy Scharer. City Clerk F.Y.2013 Byrnes Park Drainage Improvement — Phase III, Contract No. 850 August 5, 2013 Bid Tab Estimate: Division 1 Drainage Way Work = $260,894.33 Division 2 Cart Path = $75,327.05 Total Bid Division 1 + 2 = $336,221.38 Bid Security Required Bidder Bid Security Bid Amount B & B Builders & $306,684.36 Supply° Bid Bond $265,900.16 Waterloo, Iowa 5 �° $40,784.20 K Cunningham $281,273.51 Construction Co, Inc. 5% $235,473.91 Cedar Falls, Iowa $45,799.60 Mike Dolan Concrete & $302,015.31 Masonry, Inc. 5% $248,308.91 Waterloo, Iowa $53,706.40 F.Y.2013 Byrnes Park Drainage Improvement — Phase III, Contract No. 850 August 5, 2013 Bid Tab Estimate: Division 1 Drainage Way Work = $260,894.33 Division 2 Cart Path = $75,327.05 Total Bid Division 1 + 2 = $336,221.38 Bid Security Required Bidder Bid Security Bid Amount B & B Builders & Sid Box) 3:' 06 6e'4 3 6 Supply 7° $ 6<7, 90D, / (o Waterloo, Iowa T /4U, 7 1,;o 0/ 73, S/ K Cunningham 6 Construction Co, Inc. �D $ 9 3<, 4' 73' 1/ Cedar Falls, Iowa ' 1-/S 7911. Mike Dolan Concrete & Masonry, Inc. c 70 $ ,2 q. 3‘2 , `l / Waterloo, Iowa <3 706 yG Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-644 RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE F.Y. 2013 BYRNES PARK DRAINAGE IMPROVEMENTS - PHASE III, CONTRACT NO. 850. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the City Engineer of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the F.Y. 2013 Byrnes Park Drainage Improvements - Phase III, Contract No. 850, in the City of Waterloo, Iowa, and WHEREAS, said City Engineer did file said preliminary plans, specifications, form of contract, estimate of cost, etc. in conjunction with the F.Y. 2013 Byrnes Park Drainage Improvements - Phase III, Contract No. 850, which were preliminarily approved by Resolution No. 2013-632 on July 22, 2013, and 2013. WHEREAS, a public hearing, upon notice, was held on August 5, NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc. in conjunction with the F.Y. 2013 Byrnes Park Drainage Improvements - Phase III, Contract No. 850, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 5th day of August, 2013. ATTEST: zy Sch.: res, CMC City Clerk jg:j Ernest G. C ark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-645 RESOLUTION ORDERING CONSTRUCTION IN CONJUNCTION WITH THE F.Y. 2013 BYRNES PARK DRAINAGE IMPROVEMENTS - PHASE III, CONTRACT NO. 850. WHEREAS, by Resolution No. 2013-644, plans, specifications, form of contract, etc., in conjunction with the F.Y. 2013 Byrnes Park Drainage Improvements - Phase III, Contract No. 850, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on August 5, 2013 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said plans and specifications. PASSED AND ADOPTED this 5th day of August, 2013. giat, Ernest G. Clark, Mayor ATTEST: Suzy Schajres, CMC City Cle k Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-644 RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE F.Y. 2013 BYRNES PARK DRAINAGE IMPROVEMENTS - PHASE III, CONTRACT NO. 850. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the City Engineer of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the F.Y. 2013 Byrnes Park Drainage Improvements - Phase III, Contract No. 850, in the City of Waterloo, Iowa, and WHEREAS, said City Engineer did file said preliminary plans, specifications, form of contract, estimate of cost, etc. in conjunction with the F.Y. 2013 Byrnes Park Drainage Improvements - Phase III, Contract No. 850, which were preliminarily approved by Resolution No. 2013-632 on July 22, 2013, and 2013. WHEREAS, a public hearing, upon notice, was held on August 5, NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc. in conjunction with the F.Y. 2013 Byrnes Park Drainage Improvements - Phase III, Contract No. 850, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 5th day of August, 2013. ATTEST: zy Sch.: res, CMC City Clerk jg:j Ernest G. C ark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-645 RESOLUTION ORDERING CONSTRUCTION IN CONJUNCTION WITH THE F.Y. 2013 BYRNES PARK DRAINAGE IMPROVEMENTS - PHASE III, CONTRACT NO. 850. WHEREAS, by Resolution No. 2013-644, plans, specifications, form of contract, etc., in conjunction with the F.Y. 2013 Byrnes Park Drainage Improvements - Phase III, Contract No. 850, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on August 5, 2013 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said plans and specifications. PASSED AND ADOPTED this 5th day of August, 2013. giat, Ernest G. Clark, Mayor ATTEST: Suzy Schajres, CMC City Cle k Major BUCK. CLARK COUNCIL MEMBERS DAVID JONES f4�m'd 1 CAROLYN • COLE IT4ui2 HAROLD GE'TTY Wald 3 QUENTIN HARI' Ward 4 RON WET ,PER Ward 5 BOB GREENWOOD At -Lenge STEVE SCHMITT /!t. -Large CITY OF WATERL Da IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication City Council Meeting: July 15, 2013 Prepared: July 10, 2013 Dept. Head Signature: # of Attachments: 13 SUBJECT: Request to set a date of public hearing as August 5, 2013 for a request by Garrett Gingrich to vacate an 8' wide platted utility easement at the northwest corner of Mount Vernon Drive and Meadow Lane in West Ridge Second Addition. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request by Garrett Gingrich to vacate an 8' platted utility easement at the northwest corner of Mt. Vernon Drive and Meadow Lane in West Ridge Second Addition. The request would not appear to have a negative impact upon the surrounding neighborhood and land use. There are no known public utilities located within the easement in question. There is a 12" storm sewer located within Mount Vernon Drive, along 8" sanitary sewer. There is 4" drain tile located in Meadow Lane to the north, along with a 10" sanitary sewer. The applicant is requesting approval to vacate the 8' platted utility easement to allow for the construction of a 10'x 12' (120 SF) shed. If the vacate is approved, the minimum required setback for a detached accessory structure in the rear is 3' from the property line to the wall of the structure. The applicant has a deck that comes off of the southwest portion of the house, and has noted that if they are required to meet the 8' setback from the south property line to stay out of the utility easement, it will put the new shed very close to the existing deck, thus reducing any useable yard space in the rear of the property. The applicant has also noted there are no overhead utility lines . within the easement in question, rather, the utility lines access the house at a diagonal angle from a utility pole that is located southwest of their property. The Engineering Department did note that if the easement is not needed, they would not object to the request. At the July 2, 2013 Planning, Programming and Zoning Commission meeting, the commission voted unanimously to vacate the utility easement. Please find attached a legal description of the area to be vacated, staff report and aerial photograph. CITY WEBSITE: www.ci..tvate:rloc.ia.LIS WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Vlg'.iEaloo Therefore, we would ask that the City Council set a date of public hearing as August 5, 2013, and publish and official notice pertinent to the request to vacate the area described in herein. Expenditure Required. None. Source of Funds: Policy Issue: Land Use Alternative: Background Information: Legal Description: All of the platted 8' utility easement located in Lot 3, West Ridge Second Addition, City of Waterloo, Black Hawk County, Iowa. Cc: Aric Schroeder, City Planner Eric Thorson, City Engineer Dennis Gents, Assistant City Engineer --file-- REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & • PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: July 2, 2013 Request to vacate an 8' platted easement, located at 3302 Mt. Vernon Drive to allow for the construction of a 10'x 12' (120 SF) shed Garrett and Angela Gingrich, 3302 Mt. Vernon Drive, Waterloo, IA 50701 The applicant is requesting approval to vacate the 8' utility easement to allow for the construction of the new shed. The request would not appear to have a negative impact upon the surrounding neighborhood and land use, as there appear to be no utilities in the easement. The request would not appear to have a negative impact upon traffic and pedestrian conditions within the surrounding area. There are no recreational trails within the surrounding area. The site in question is zoned "R-1" One and Two Family Residence District, and has been zoned as such since the adoption of the Zoning Ordinance. Surrounding land uses and zoning include the following: North - Single-family and multi -family residences, zoned "R-3" Multiple Residence District. South — Single-family Residences zoned, "R-1" One and Two Family Residence District. East — Single-family Residences zoned, "R-1" One and Two Family Residence District. West — Single-family Residences zoned, "R-1" One and Two Family Residence District. The majority of the housing in the area was constructed in the late 1960s and 1970s. No buffers or additional screening is needed with this request. The request would not appear to have a negative impact on drainage in area. The property is not located within any Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map 0284F, dated July 18, 2011. Waterloo Christian School is located to the northeast of the property in question at the intersection of West Ridgeway Avenue Encroachment Agreement — 3302 Mt. Vernon Dr Page 1 of 3 Page 11 UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: July 2, 2013 and Ansborough Avenue. Sulentic Park is located southeast of the property in question at the intersection of Ridgemont Road and Ansborough Avenue. The Katoski Greenbelt is located approximately 1.5 miles to the west along Black Hawk Creek. There are no known public utilities located within the easement in question. There is a 12" storm sewer located within Mount Vernon Drive, along 8" sanitary sewer. There is 4" drain tile located in Meadow Lane to the north, along with a 10" sanitary sewer. The Future Land Use Map designates this area as Low Density Residential. The proposed encroachment is located within the Primary Growth Area as defined by the Comprehensive Plan. STAFF ANALYSIS — As noted before, the applicant is requesting approval to vacate an ZONING 8' platted utility easement on property located at 3302 Mt. Vernon ORDINANCE: Drive to allow for the construction of a 105( 12' (120 SF) shed. If the vacate is approved, the minimum required setback for a detached accessory structure in the rear is 3' from the property line to the wall of the structure. The applicant has a deck that comes off of the southwest portion of the house, and has noted that if they are required to meet the 8' setback from the south property line to stay out of the utility easement, it will put the new shed very close to the existing deck, thus reducing any useable yard space in the rear of the property. The applicant has also noted there are no overhead utility lines within the easement in question, rather, the utility lines access the house at a diagonal angle from a utility pole that is located southwest of their property. Staff has not heard if there are any utilities located within the easement. Staff has also checked to see if there is any sanitary sewer or storm sewer located within the easement, and the plat books indicated that there are not. The purpose of the easements is to allow for public utilities, such as sewer, water, gas, electric phone, and cable. Previously, the applicant had requested a variance from the Board of Adjustment to place the shed in the required front yard just to the west of their driveway, however, there was some opposition to the request from nearby neighbors, and the applicant withdrew their request. Engineering has indicated that they are not in favor of an Encroachment Agreement, as previously requested by the applicant, however, did note that if the easement is not needed, possibly the better solution would be to vacate the easement instead. Encroachment Agreement — 3302 Mt. Vernon Or Page 2 of 3 Page 12 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: July 2, 2013 There is no platting required for this request. Therefore, staff recommends that the request to vacate the 8' platted utility easement located at 3302 Mt. Vernon Drive be approved for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area. 2. The request would not appear to have a negative impact upon pedestrian and traffic conditions within the surrounding area. 3. It would not appear that vacating the 8' platted utility easement would negatively impact utilities in the area, and it appears that there no utilities located within the easement. Encroachment Agreement -3302 Mt. Vernon Dr Page 3 of 3 Page 13 City of Waterloo Planning, Programming and Zoning Commission July 2, 2013 i�r ■r--mm■■■11■■■ n■ odium S ■ -rY � c%��rmm!Its s 111.111 [1111111 la ma .s4 Mt ILI II nib in: ■■M -. rump Ica n in • • Imo 111 II • :■■Ij•■■■ PHil! a■■ 2 ■ ■0 0 i=moi nu p_ rig Iststr�_ ��bi _� __.moi) NE it/40-- ins III ur miirAN it fir■■"■■t ird ■ �WM 1 ,• R-3,R=P i I■ 3302 Mt Vernon Drive Easement Vacate Garrett Gingrich Page 14 City of Waterloo Planning, Programming and Zoning Commission July 2, 2013 Property Proposing Easement Vacate 3302 Mt. Vernon Drive Easement Vacate Garrett Gingrich Page 15 Request for encroachment agreement for placement of an shed / outbuilding: 3302 Mount Vernon Drive Submitted: Garrett and Angela Gingrich - Owners Page 16 3302 Mount Vernon Drive • Situation: Our house is a split foyer with a two stall garage being in the basement of the home. This decreases the amount of storage space for our family. • Justification: This building will allow our family a tremendous amount more storage space, and in doing so will allow us the use of our garage to park vehicles as it's original intent. This will also add value to our property and allow our growing family to stay in the home, and not have to relocate to similar neighborhood in Waterloo, Cedar Falls, or a surrounding community. Page 17 Utility Pole hedlocation Jnr/ cuuentutility ea"seme nt SOUTH NORTH Proposed shed location -w/ encroachment agreement 33;02Mt Vernon Waterloo; The Electrical Feed to my house comes from a utility pole that is on the western side of my neighbor(Linda McAleer) to the south's property. It feeds on a suspended line to roughly the center of my roof. Moving the shed further to the south and closer to my neighbors property line provides more safety stand-off from the utility line that feeds my house. Also, as the google earth pictures shows, it will provide more useable lawn space between my deck and the proposed shed location. 7777 7 , ; r,3 - 'F , . Page 18 I would like to place a shed 10 x 12 foot (Not more than 15 ft high) shed on the very SW corner of my property. I would like to place it 3 ft from both adjacent property lines. I would like be granted an encroachment agreement to place the shed closer to my southern neighbor's property. / a Page 19 Page 20 3302 Mt. Vernon Drive — Gingrich Easement Vacate Request NW SE WE 23 5- 88-13 Page 21 City of Waterloo Planning & Zoning Department 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 U Offer to Vacate and Purchase City Right -of -Way Request to Vacate Easement, Vacate Sidewalk, or Encroachment Agreement U Sale of City -Owned Property E Address: 'i >0 y l�-1 L'. r 1a r . Phone No.: rill) ' >V - O e `% `i Applicant: (_'7�,sr;' � 6-11, Address: ( / General Description of Property to Vacated (i.e.- alley between A St. & B St., South of C St.): Legal description of area to be conveyed, vacated, or encroached: a, S1 J 4, fL,h ft .a 111117 e -1 2- ;41, e ,"I,e t .'r i1 ♦ e1 it {'N 0 - . „0,(J II I:v ('l1 15‘1 1(.1 iNll11 f, (( of o-Gz. >,,._rt,o.., i)• 3P ..),y. 1. fou -refundable filing fee(s) shall be made as follows (check § payable to City of Waterloo): • Right-of-way vacation — One Hundred Seventy Five Dollar ($175.00) Filing Fee • Easement or sidewalk vacation— Seventy Five Dollar ($75.00) Filing Fee Encroachment — One Hundred Dollar ($100.OQlFilling Fee • Sale of city -owned property not required to be vacated — No Fee • Any request not meeting the Sale of Property Policy — One Hundred Dollar ($100.00) Fee 2. Offer Price* [Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] • Asking price (see attached Sale of Property Policy for how calculated): • Deductions • May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CUBA): • Costs (surveying & misc., demolition, remove of curbs, etc): Asking price —Deductions = Value of Property: Offer Price for Entire Area: Note: The above information is a summary of the Sale of Property Policy (see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed"Intent to Vacate" form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City Council. Any such applicant shall needto request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained: 5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves addi -onal construction as the reason for the request. j A G is p 11a Zi .g. ,C APP icant Date *Not required for easement vacates sidewalk vacates or Encroachment Agreements Page 22 3302 Mt Vernon Drive — Request to Vacate Utility Easement Standing on Mt Vernon Drive looking along the westerly property line where the 8' easement is located. There doesn't appear to be any above ground utilities located within this easement. Standing near the deck on the property looking at the corner where the shed is being proposed. Standing in the northwest corner of the property where the shed would be located looking back at the house. Standing in the northwest corner of the property looking along the northerly property line and rear of house. Page 23 NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 5th day of August, 2013, at 5:30 p.m., in the Council Chambers in the City Hall in the City of Waterloo, Iowa, a public hearing will be held by the Council of the City of Waterloo, Iowa, on the request of Garrett Gingrich to vacate an 8' wide platted utility easement located at the northwest corner of Mount Vernon Drive and Meadow Lane in West Ridge Second Addition, to allow for the construction of a 10' x 12' shed, described as follows: All of the platted 8' utility easement located in Lot 3, West Ridge Second Addition, City of Waterloo, Black Hawk County, Iowa. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 15th day of July, 2013. Suzy Schares City Clerk CAROL FAILOR From: CAROL FAILOR Sent: Friday, July 19, 2013 10:35 AM To: woo legals (woo.legals@wcfcourier.com) Subject: Vacate Hearing Notice - Garrett Gingrich (Aug. 5, 2013) Attachments: Garrett Gingrich.080513.doc Please publish the attached Hearing Notice on July 25, 2013. Please send verification as to when it will be published! Thanks! CaroCJ'aWCor Deputy City Clerk City of Waterloo 715 ..Mulherry Street `Waterloo, 150703 Phone: (319) 291-4323 Fax: (319) 291-4571 caroC.failor@waterloo-ia. org 1 STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1416219 NOTICE OF PUBLIC HEARING TO WHOM IT notice was published in the WATERLOO/CEDAR FALLS a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 07/25/2013, in the issues of 07/25/2013 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $12.34 Signe ( 7 Subscribed and s day of n to b=fore me this ota Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: COURIER NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice Is hereby given that on the 5th day of August, 2013, at 5:30 p.m., In the Council Chambers In. the City Hall in the ri City: of Waterloo, Iowa, a public hearing`: wilt. be held by the Council ofthe Caret Waterloo, Iowa, on the request oftanett Gingrich to vacate an wide platted olll ily easement located at the northwest cornerofMounterneh Dsive and Mead - o Lane In WestRldge Second Addition, to allow for the construction of a 10'x 12' shed, aesonbed as follows; All ofthe platted B'utllltyeasement locat- ed In Lot3 Westhldgesecond Addition, City of Waterloo, Black Hawk County. Iowa. Anyone who Is Interested may appear at said:time and place and be heard or may file written o]ecflpe with the City Clerk City Hall, Waterloo, Iowa, before the dale set said hearing. By order of the Council of the City of Waterloo this 15th day of July, 2013. Suzy Schares City Clerk Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5168 AN ORDINANCE VACATING AN 8 FOOT WIDE PLATTED UTILITY EASEMENT LOCATED AT THE NORTHWEST CORNER OF MOUNT VERNON DRIVE AND MEADOW LANE IN WEST RIDGE SECOND ADDITION IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, as follows: All of the platted 8' utility easement located in Lot 3, West Ridge Second Addition, City of Waterloo, Black Hawk County, Iowa; shall be, and the same is hereby INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: vacated. August August August August 5, 5, 5, 5, 2013 2013 2013 2013 PASSED AND ADOPTED by the City Council of the City Waterloo, Iowa, on the 5th day of August, 2013, and approved the Mayor on the 5th day of August, 2013. ATTEST: of by Suzy Sch es, CMC City Clerk rnest G. Clark, Mayo CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5168, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 5th day of August, 2013. Witness my hand and seal of office this 5th day of August, 2013. SEAL -nuzy Sch res, CMC City Cle k Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD G ETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: July 15, 2013 Prepared: lune 10, 2013 Dept. Head Signature: # of Attachments: 5 ,Qoi3 SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc., set a date of public hearing, and publish an official notice pertinent to the taking of bids and request to receive and open the proposals for the Request for Proposal for Demolition and Site Clearance Services RACM (regulated asbestos - containing materials) for 710 Willow and 115 Smith Streets. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Preliminary approval of the plans, specifications, forms of contract, etc. and set a date of hearing and bid opening as July 29, 2013. Summary Statement: Both properties where acquired through 657A. The property at 710 Willow caught fire earlier this year and is completely open to the elements, animals and children. The property at 115 Smith Street recently lost most of its east wall and is also open to the elements, animals, and children. Both are considered dangerous and a serious nuisance to the neighborhood and the City of Waterloo. Expenditure Required: to be determined Source of Funds: G.O. Policy Issue: Dilapidated Housing Alternative: N/A Background Information: cc: Noel Anderson, Community Planning 61. Development Director Aric Schroeder, City Planner CITY WEBSITE: wwwci.waterloo-ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer .T% X14. 1‘. atilt ANA- -7 i- '41!'..f .YNW- Til riso l Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD G ETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: July 15, 2013 Prepared: lune 10, 2013 Dept. Head Signature: # of Attachments: 5 ,Qoi3 SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc., set a date of public hearing, and publish an official notice pertinent to the taking of bids and request to receive and open the proposals for the Request for Proposal for Demolition and Site Clearance Services RACM (regulated asbestos - containing materials) for 710 Willow and 115 Smith Streets. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Preliminary approval of the plans, specifications, forms of contract, etc. and set a date of hearing and bid opening as July 29, 2013. Summary Statement: Both properties where acquired through 657A. The property at 710 Willow caught fire earlier this year and is completely open to the elements, animals and children. The property at 115 Smith Street recently lost most of its east wall and is also open to the elements, animals, and children. Both are considered dangerous and a serious nuisance to the neighborhood and the City of Waterloo. Expenditure Required: to be determined Source of Funds: G.O. Policy Issue: Dilapidated Housing Alternative: N/A Background Information: cc: Noel Anderson, Community Planning 61. Development Director Aric Schroeder, City Planner CITY WEBSITE: wwwci.waterloo-ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer j)),Audv 942I3 NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS for the taking of Request for Proposals for DEMOLITION AND SITE CLEARANCE SERVICES (RACM) (REGULATED ASBESTOS -CONTAINING MATERIALS) 710 WILLOW STREET & 115 SMITH STREET Sealed Request for Proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of said City on the 5th day of August, 2013, until 4:00 p.m., for Demolition and Site Clearance Services RACM (Regulated Asbestos -Containing Materials) for 710 Willow Street and 115 Smith Street. Notice is hereby given that the Council of the City of Waterloo, Iowa will conduct a public hearing on the Request for Proposal document, plans, specifications, form of contract, etc. for Demolition and Site Clearance Services RACM (Regulated Asbestos -Containing Materials) for 710 Willow Street and 115 Smith Street at 5:30 p.m. on August 5, 2013, in the Council Chambers in the City Hall in the City of Waterloo, Iowa. The proposed Request for Proposal document, plans, specifications, form of contract, etc. is on file in the office of the City Clerk for public examination. A Request for Proposal document, plans, specifications, form of contract, etc. may be obtained from the Planning and Zoning Office, 715 Mulberry Street, Waterloo, Iowa, 50703. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 15th day of July, 2013. Suzy Schares. City Clerk STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1416221 NOTICE OF PUBLIC HEARING AND NOTICE notice was published in the WATERLOO/CEDAR FALLS a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 07/25/2013, in the issues of 07/25/2013 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $20.12 Subscribed and s,. -ern to before me this Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: COURIER NAND NOTICE TO BIDCE OF PUBLIC DERS for the laking of Re quest for Proposals for: DEMOLITION AND SITE CLEARANCE SERVICES (RACM) (REGULATED ASBESTOS CONTAINING MATERIALS) 710 WILLOWSTREET and 115 SMITH STREET Sealed yequest for Proposals will be re Weaterloo Iow Oat here rorkfficefi eiheelCity fr Hail of said Gity on the 5th day of August, nand Sie Clear nce Services RACMI (Regu lated 7111 WIIIow Sltul Set and 115 Smith Street.' Nonce is hereby liven that the Council of the qry of W aterlootheowa wit uestofnadr uPo a pobhaodhoeamgnon plans, qpam0cotions , form of contract, etc, ofor es RA olition and:. Site Clearance Services RACM (Regu lated Asbestos -Containing Materials) for'. 710 Willow Street and 115 Smlih Street. al 5:30 p.m. on August 5, 2013 in the Council Chambers in the City Hann the City ofWaterloo, Iowa. The proposed Request for Proposal document plans, speciications form ofcontraot etc, is on file in the ofce of the Clly Cletk for public examination. A Request for Proposal:: document, plans, spegcifications, form ot: contract, etc. may be obtained from the ry Street, Wateriolo, Iowa, may appear a Anyone who Is Interested may appear at said time and place and be heard or may file written oblecuon with the City Clerk,: City frtall Waterloo, Iowe before the: dale set for said hearing. B(eilood this 15th Cdayu Ifrof Julyh201r3 ofWa-. Suzy Schares City Clerk Demolition and Site Clearance Services RACM (regulated asbestos - containing materials) for 710 Willow and 115 Smith Streets August 5, 2013 Bid Tab Estimate: $18,000.00 Bid Security Required Bidder Bid Security Bid Amount Active Thermal Concepts Hiawatha, Iowa 5% $74,434.00 Benton's Sand & Gravel, Inc. Cedar Falls, Iowa 5% $53,100.00 Kelly Demolition & Excavating, LLC Mount Vernon, Iowa 5% $53,000.00 Lansing Bros. Construction Co., Inc. Luxemburg, Iowa Check $1,957.50 $39,150.00 Demolition and Site Clearance Services RACM (regulated asbestos - containing materials) for 710 Willow and 115 Smith Streets August 5, 2013 Bid Tab Estimate: $18,000.00 Bid Security Required Bidder Bid Security Bid Amount Active Thermal Concepts Hiawatha, Iowa c 7U $ 7 171 1-13 V, _ i Benton's Sand & Gravel, Inc. Cedar Falls, Iowa c 7° $ <J /0 - 0 e Kelly Demolition & Excavating, LLC Mount Vernon, Iowa 5 7 $ S� per„ I Lansing Bros. Construction Co., Inc. Luxemburg, Iowa (_ 4 ea( / I S7, S O / $ j /e 0 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703 (319) 291-4323. RESOLUTION NO. 2013-646 RESOLUTION CONFIRMING APPROVAL OF REQUEST FOR PROPOSAL DOCUMENT, PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH DEMOLITION AND SITE CLEARANCE SERVICES RACM (REGULATED ASBESTOS - CONTAINING MATERIALS) FOR 710 WILLOW STREET AND 115 SMITH STREET. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Community Planning & Development Director of said City to prepare proposed Request for Proposal document, plans, specifications, form of contract, estimate of cost, etc., in conjunction with Demolition and Site Clearance Services RACM (regulated asbestos -containing materials) for 710 Willow Street and 115 Smith Street, in the City of Waterloo, Iowa, and WHEREAS, said Community Planning & Development Director did file said preliminary Request for Proposal document, plans, specifications, form of contract, estimate of cost, etc., in conjunction with Demolition and Site Clearance Services RACM (regulated asbestos -containing materials) for 710 Willow Street and 115 Smith Street, which were preliminarily approved by Resolution No. 2013-606 on July 15, 2013, and WHEREAS, a public hearing, upon notice, was held on August 5, 2013. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed Request for Proposal document, plans, specifications, form of contract, estimate of cost, etc., in conjunction with Demolition and Site Clearance Services RACM (regulated asbestos -containing materials) for 710 Willow Street and 115 Smith Street, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 5th day of August, 2013. Ernest G. Clark, Mayor ATTEST: Suzy Sch res, CMC City Clelk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703 (319) 291-4323. RESOLUTION NO. 2013-647 RESOLUTION ORDERING CONSTRUCTION IN CONJUNCTION WITH DEMOLITION AND SITE CLEARANCE SERVICES RACM (REGULATED ASBESTOS -CONTAINING MATERIALS) FOR 710 WILLOW STREET AND 115 SMITH STREET. WHEREAS, by Resolution No. 2013-646, Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services RACM (regulated asbestos -containing materials) for 710 Willow Street and 115 Smith Street, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on August 5, 2013 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said plans and specifications. PASSED AND ADOPTED this 5th day of August, 2013. Ernest G. Clark, Mayor ATTEST: Suzy Schares, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: August 5, 2013 Prepared: July 23, 2013 Dept. Head Signature' # of Attachments: SUBJECT: Recommendation - Award of Bid to Bituminous Materials & Supply L.P. for P12014 Seal Coat Program Emulsions Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Recommendation — Award of Bid to Bituminous Expenditure Required: Est: $157,500 Source of Funds: 205-19-7110-1513 Policy Issue: N/A Alternative: N/A Background Information: Based on expected quantities of individual products, it is my recommendation that the bid received from Bituminous Materials in the amounts listed below be accepted. Bids received were: VENDOR LOCATION HFMS- 2S CRS -2P CSS -1 HFE-300 Bituminous Materials Des Moines, IA $1.98 $2.43 $0.93 $2.43 Flint Hills Resources Dubuque, IA $2.31 $2.41 No Bid $2.31 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-648 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF BID TO BITUMINOUS MATERIALS & SUPPLY L.P. OF DES MOINES, IOWA, IN CONJUNCTION WITH THE PURCHASE OF EMULSIONS FOR THE F.Y. 2014 SEAL COATING PROGRAM, IN THE AMOUNT OF $157,500.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Bituminous Materials & Supply L.P. of Des Moines, Iowa, in the amount of $157,500.00, in conjunction with the Purchase of Emulsions for the F.Y. 2014 Seal Coating Program described in the specifications heretofore adopted by this Council for said purchase with Resolution No. 2013-614, after public hearing on July 22, 2013 on published notice required by law, be and is hereby accepted. PASSED AND ADOPTED this 5th day of August, 2013. ATTEST: uzy Scha es, CMC City Clerk mt., Ernest G. Clark, Mayor ,farm BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ilan/ 2 HAROLD GETTY two./ i QUENTIN IIART Wald 4 RON WELPER Iran/ S BOB GREENWOOD Al -Large STEVE SCHMITT if -barge CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO, IA 50702 (319) 291-4553 FAX (319) 291-4523 LARRY N. SMITH SUPERINTENDENT Council Communication City Council Meeting: 8/5/2013at i2 Prepared: 7/24/2013 Dept. Head Signature: # of Attachments: 4 SUBJECT: Resolution approving Supplemental Agreement No. 1 to include additional planning and engineering services for the Waste Management Services Department and to extend the agreement date through June 30, 2015. Submitted by: Larry N. Smith, WMS Superintendent Recommended City Council Action: Amend the Professional Services Agreement No. 1 between the City of Waterloo and AECOM Technical Services and extend the services through the City's fiscal year 2015 to June 30, 2015. Summary Statement: The Project is to provide planning and engineering services to assist the Waste Management Services Department but is not supervisory and will not include responsibilities of the operational aspects of the Department. The work to be performed will include work, materials, equipment and supplies necessary to continue to provide services described in Tasks 1-8 of the original agreement through FY2015. In addition the additional work described in Tasks 9 through 11 of this agreement which includes assisting WPFC staff in developing and implementing the Capacity, Management, Operation and Maintenance (CMOM) Program for the wastewater treatment and collection systems, assist in developing and implementing an ordinance to eliminate extraneous flows for sanitary sewer system, including footing drains and sump pump connections, and also assist in evaluating options for operating the wastewatertreatment and collection systems. Expenditure Required: Estimated compensation through FY2014 is $144,000.00 and for services anticipate in FY2015 the estimated compensation is $148,000.00 Source of Funds: Sewer Revenue Bonds Background Information: A Professional Service Agreement was entered into by the City of Waterloo, and AECOM of Waterloo, Iowa dated August 23, 2010, to provide planning and engineering services to Waste Management Services Department. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer AZ COM AECOM 319-232-6531 tel 501 Sycamore Street 319-232-0271 fax Suite 222 Waterloo, Iowa 50703 www.aecom.com PLANNING AND ENGINEERING SERVICES WATERLOO WASTE MANAGEMENT SERVICES CITY OF WATERLOO, IOWA SUPPLEMENTAL AGREEMENT NO. 1 WHEREAS, a Professional Service Agreement was entered into by the City of Waterloo, Iowa (Client), and AECOM Technical Services, Inc. (ATS), of Waterloo, Iowa, dated August 23, 2010, to provide planning and engineering services to the Waste Management Services Department; and WHEREAS, Amendment No. 1 was entered into between the Client and ATS, dated June 29, 2011, to extend the contract completion date to December 31, 2011, with no increase in compensation; and WHEREAS, Amendment No. 2 was entered into between the Client and ATS, dated December 27, 2011, to extend the contract completion date to June 30, 2012, with no increase in compensation; and WHEREAS, the Client and ATS now desire to enter into Supplemental Agreement No. 1 to include additional planning and engineering services and to extend the agreement date through June 30, 2015. NOW THEREFORE, it is mutually agreed to amend the original Professional Service Agreement as follows: I. PROJECT DESCRIPTION The project is to provide planning and engineering services to assist the Waste Management Services Department. Assistance to the Waste Management Services Department is not supervisory and will not include responsibilities of the operational aspects of the Department. This project will extend through the end of the Client's fiscal year 2015, to June 30, 2015. II. SCOPE OF SERVICES The work to be performed by ATS will include work, materials, equipment and supplies necessary to continue to provide the services described in Tasks 1 through 8 of the original agreement (shown below) through FY 2015, in addition to additional work described in Tasks 9 through 11: 1. Assist in evaluating existing records to establish the current costs for various activities performed by the Waste Management Services Department. For purposes of the task, Waste Management Services include Wastewater and Solid Waste Collection: a. The current Wastewater Services activities include wastewater treatment, sanitary sewer collection system maintenance and flood control. The breakdown of these costs for these activities will include estimates for the cost for each of the above areas for both residential/commercial flows and industrial flows. This information will be helpful in evaluating proposed industrial expansions, economic development opportunities and rates. b. The current Solid Waste Collection Service activities include the regular garbage collection services, recycling, yard waste, large item pick-up, and neighborhood clean-ups. The costs of these activities will be determined from the existing records so that the Council can evaluate the costs and benefits of the various programs in looking toward future system improvements and AZCOM Page establishing rates. The information will also be used in determining the features to be included in and the benefits of the long-standing Solid Waste Transfer Station project for the Client. 2. Provide liaison with the City Council regarding Waste Management Services issues. This task will include attending Council meetings, committee meetings and other public meetings to discuss issues relating to Waste Management Services, when necessary. 3. Provide liaison with Regulatory Agencies associated with Waste Management Services. The agencies currently involved in these services include the Iowa Department of Natural Resources (IDNR), the Environmental Protection Agency(EPA) and the Army Corps of Engineers (USACE). 4. Assist in pursuing funding opportunities with various potential funding sources. This task will include reviewing potential grant and/or loan opportunities and assist in preparing grant and/or loan applications which may benefit the Client in Waste Management Services activities. 5. Assist in developing a Capital Improvements Plan for Waste Management Services, including projects needed to meet regulatory requirements, resolve existing problems, and maintain existing programs and services. The Capital Improvements Plan will provide a means to estimate future costs which may be used in evaluating bond schedules, funding opportunities and rates. 6. Assist the Client in promoting "Regionalization" for Wastewater Treatment. The Client's wastewater treatment facilities have capacity to treat additional flows and loadings and could benefit from expanding treatment to other communities in the Cedar Valley. This task will evaluate the project needs, costs and potential benefits of expanding services to other communities and implementing the recommendations of the Regional Plan. 7. Develop a priority system for implementing improvements in the Client's Sanitary Sewer Collection System. The existing system experiences significant flow increases during wet weather conditions. The need to reduce the flows has been a long-standing need and the Client has taken significant steps in reducing these extraneous flows in the past. Significant improvements remain to reduce wet weather flows to stay within the system capacity. Sanitary sewer improvements are needed in the public right-of- way and on the private property side to reach the goal of eliminating sanitary sewer overflows and sewer back-ups. This task will assist in prioritizing the sanitary sewer improvements and developing a long-range plan to implement the needed improvements. In addition, this task will assist the Client in developing a program and policy to address Private Source Infiltration and Inflow sources for future and existing portions of the sanitary sewer system. 8. Coordinate closely with the other city Departments (Engineering and Finance) in developing the Client's Waste Management Services Capital Improvements Plan, Priorities and Funding issues. 9. Assist the Client's WPCF staff in developing and implementing the Capacity, Management, Operation and Maintenance (CMOM) Program for the wastewater treatment and collection system(s). 10. Assist the Client in developing and implementing an ordinance to eliminate extraneous flows from the sanitary sewer system, including footing drains and sump pump connections. AECOM Page 11. Assist the Client in evaluating options for operating the Client's wastewater treatment and collection system(s). HI. COMPENSATION Compensation for the above Services shall be on an hourly basis in accordance with the hourly fees and other direct expenses in effect at the time the services are performed. The estimated compensation for the services anticipated through FY 2014 (ending June 30, 2014) is One Hundred Forty -Four Thousand Dollars ($144,000.00) and for the services anticipated in FY 2015 (ending June 30, 2015) the estimated compensation is One Hundred Forty -Eight Thousand Dollars ($148,000.00) IV. In all other aspects, the obligations of the Client and ATS shall remain as specified in the Professional Services Agreement dated August 23, 2010, and subsequent amendments. IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 1 as of the dates shown below: AECOM TECHNICAL SERVICES INC. By 72)/Bu Douglas W -Schindel, P.E. Associate Vice President CITY OF WATERLOO Date 7/ 7,1 By Date Mayor Ernest G. Clark L:\workWDMIMAGREE\SUPPLE\SA1 Wat WM Plan and Eng Ser.doc Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-649 RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT NO. 1 WITH AECOM TECHNICAL SERVICES, INC. OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that Supplemental Agreement No. 1 dated August 5, 2013, at a cost not to exceed $144,000.00 through FY 2014 and a cost not to exceed $148,000.00 through FY 2015, to include additional planning and engineering services for the Waste Management Services Department and to extend the agreement date through June 30, 2015, by and between AECOM Technical Services, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 5th day of August, 2013. Ernest G. C ark, Mayor ATTEST: Suzy Sch res, CMC City Cle k CITY OF WA 1 ERLOO Council Communication City Council Meeting: August 5, 2013 Prepared: July 24, 2013 Dept. Head Signature: # of Attachments: SUBJECT: Submitted by: Grant Application for the Intersection of LaPorte Road and San Marnan Drive Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Pass a resolution authorizing Traffic Operations Department to apply for a $65,000 Iowa DOT Traffic Safety Funds grant for safety improvements at LaPorte Rd. —San Marnan Dr. Intersection. Summary Statement The proposed improvements will consist of improving traffic signal installations and replacing some signs. The grant will pay for 100% of construction costs. Expenditure Required Construction $65,000 Engineering $5,000 Source of Funds $65,000 Construction 100% Iowa DOT Grant $5,000 Engineering G.O. Bond Policy Issue Alternative Background Information: The intersection experiences a high number of crashes including injury crashes. Waterloo Police Department has responded to more than 80 accident calls during the past 3.5 years. 39 police reports were initiated. City's Traffic Engineering study revealed a problem with rear -end collisions which can be improved by modifying signal and sign installation. Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-650 RESOLUTION APPROVING SUBMISSION OF APPLICATION FOR TRAFFIC SAFETY FUNDS WITH IOWA DEPARTMENT OF TRANSPORTATION AND DIRECTING EXECUTION OF SAID APPLICATION BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Application for Traffic Safety Funds dated August 5, 2013, in the amount of $65,000.00, to be used for safety improvements consisting of improving traffic signal and sign installations at the LaPorte Road and San Marnan Drive intersection, by and between the Iowa Department of Transportation and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 5th day ofugu.st, 2013. Ernest Clark, Mayor ATTEST: zy S• hares, CMC City C erk CITY OF WAIHRLOO Council Communication City Council Meeting: August 5, 2013 Prepared: July 29, 2013 Dept. Head Signature: Steve Wareham # of Attachments: 1 SUBJECT: Approval of Agreement with Iowa Department of Transportation for the Development of an Airport Zoning Ordinance in the amount of $8,800 for Waterloo Regional Airport. Submitted by: Steve Wareham, Airport Director Recommended City Council Action: Approval of IDOT Agreement in the amount of $8,800 to develop and enact an Airport Land Use and Zoning Ordinance for the Waterloo Regional Airport in the cities of Cedar Falls and Waterloo and Black Hawk County. Summary Statement Expenditure Required: N/A Source of Funds: 85% ($7,480) IDOT Grant; 15% ($1,320) City of Waterloo; with 5% ($440) City of Cedar Falls and 5% ($440) Black Hawk County to be reimbursed per cost-sharing agreements. Policy Issue Alternative Background Information: This grant is to fund 85% of the cost to develop and enact an Airport Land Use and Zoning Ordinance for the Waterloo Regional Airport in the cities of Cedar Falls and Waterloo and Black Hawk County, as contemplated by the Airport Zoning Act, Iowa Code chapter 329 (2013). INRCOG will prepare the ordinance. IOWA DEPARTMENT OF TRANSPORTATION AGREEMENT Airport Planning and Zoning This AGREEMENT is made between the Iowa Department of Transportation called the "Iowa DOT" and the city of Waterloo, hereafter the "SPONSOR." 1.00 PURPOSE: The purpose of this agreement is to set forth terms, conditions and obligations to develop and enact, as contemplated by the Airport Zoning Act, Iowa Code chapter 329 (2013), an Airport Land Use and Zoning Ordinance for the Waterloo Regional Airport, hereafter the "Airport" in the cities of Cedar Falls and Waterloo and Black Hawk County. The Zoning Ordinance shall be developed and adopted prior to reimbursement from the Iowa DOT. The coordination to update and adopt an ordinance shall be referred to as the "Project" and shall be identified by Project number: 91140ALO105 Contract number: 15321 16.0 GENERAL PROVISIONS 2.01 The SPONSOR shall begin the ordinance development no later than 12 months after the date of this agreement or the Iowa DOT shall -have no obligation to make any reimbursement. 2.58 The Iowa DOT agrees to reimburse the SPONSOR 85% of the eligible project costs, not to exceed the maximum amount payable of $7,480, incurred according to the terms of this agreement. Reimbursement will be made in whole dollar amounts only, rounded down. 2.59 Payment, as provided for in 2.02, will be made when all zoning ordinances as contemplated by Iowa Code chapter 329 (2013) have been adopted and enacted by each city and county owning or controlling the Airport as well as each city and county within which an airport hazard area or any part thereof appertaining to the Airport is located. For purposes of this agreement, the term "airport hazard area" is defined as set forth in Iowa Code section 329.1(3) (2013). 2.60 The Iowa DOT shall not waive any right of authority by making payments pursuant to this agreement, and such payments shall not constitute approval or acceptance of any part of the Project. 2.61 Neither the Iowa DOT nor the Sponsor intend to create rights in, and shall not be liable to, any third parties by reason of this agreement. 2.90 If any provision of this agreement is held invalid, the remainder of this agreement shall Contract Number: Project Number: not be affected thereby if such remainder would then continue to conform to applicable law and the intent of this agreement. 2.91 The Iowa DOT shall determine what costs charged to the project account are eligible for participation under the terms of this agreement and the SPONSOR shall bear all additional costs accepted and paid. 2.92 Notwithstanding any other provisions of this agreement, the Iowa DOT shall have the right to enforce, and may require the SPONSOR to comply with, any and all Conditions and Assurances agreed to herein. 2.93 The Iowa DOT's obligations hereunder shall cease immediately, without penalty of further payment being required, in any year for which the General Assembly of the State of Iowa fails to make an appropriation or reappropriation to pay such obligations, and the Iowa DOT' s obligations hereunder shall cease immediately without penalty of further payment being required at any time where there are not sufficient authorized funds lawfully available to the Iowa DOT to meet such obligations. The Iowa DOT shall give the SPONSOR notice of such termination of funding as soon as practicable after the Iowa DOT becomes aware of the failure of funding. In the event the Iowa DOT provides such notice, the SPONSOR may terminate this agreement or any part thereof. 2.94 The SPONSOR is the contracting agent and, as such, retains sole responsibility for compliance with local, state and federal laws and regulations related to accomplishment of the Project. The sponsor shall ensure compliance with Title VI of the Civil Rights Act of 1964, 78 STAT. 252, 42 U.S.C. 2000d-42 U.S.C. 2000d-4, and all requirements imposed by or pursuant to Tide 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21 — to the end that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity receiving financial assistance from the Iowa DOT. 2.95 Funding will be available for reimbursement of the project for three fiscal years after the date of this agreement, unless appropriations are withdrawn under 2.09. Assurances in this agreement remain in full force and effect for a period of 20 years from the date of the agreement. 3.00 PROJECT CONDITIONS 3.24 The SPONSOR Agrees to: eee) Contract for all professional services as needed, submitting a copy of any engineering/consultant contract to the Iowa DOT. fff) Develop a project schedule and provide quarterly updates to the Iowa DOT. Submit a Request for Reimbursement form to the Iowa DOT, with copies of invoices, and proof of payment for reimbursement at the end of the project. ggg) Submit copies of the adopted ordinances at the completion of the project. Contract Number: Project Number: hhh) Retain all records relating to project cost, including supporting documents, for a period of three (3) years following final payment by the Iowa DOT, and to make such records and documents available to Iowa DOT personnel for audit. Any consultants working on this project must also provide records for audit upon request. 4.00 SPECIAL PROVISIONS 4.01 The zoning ordinance should use the Iowa Land Use Guidebook as a reference for development and comply with the Airport Zoning Act, Iowa Code chapter 329 (2013). 5.00 SPONSOR ASSURANCES By authorizing execution of this agreement the SPONSOR hereby certifies that 5.15 It will not enter into any transaction which would operate to deprive it of any of the.rights and powers necessary to perform any or all of the assurances made herein, unless by such transaction the obligation to perform all such covenants are assumed by another public agency found by the Iowa DOT to be eligible under the laws of the State of Iowa to assume such obligations and to have the power, authority, and financial resources to carry out all such obligations. If an arrangement is made for the management or operation of the Airport by any agency or person other than the SPONSOR or an employee of the SPONSOR, the SPONSOR will reserve sufficient rights and authority to insure that the Airport will be operated and maintained in accordance with these assurances. 5.59 It will operate and maintain in a safe and serviceable condition the Airport and all facilities thereon and connected therewith which are necessary to service the aeronautical users of the Airport and will not permit any activity thereon which would interfere with its use for airport purposes. 5.60 Insofar as it is within its power and reasonable, the Sponsor will, either by the acquisition and retention of easements or other interests in or rights for the use of land or airspace and by the adoption and enforcement of zoning regulations, prevent the construction, erection, alteration, or growth of any structure, tree, or other object in the approach areas of the runways of the Airport, which would constitute an obstruction to air navigation according to the criteria or standards prescribed in Section 77.23 as applied to Section 77.25, Part 77, of the Federal Aviation Regulations. In addition, the Sponsor will not erect or permit the erection of any permanent structure or facility which would interfere materially with the use, operation, or future development of the Airport, or any portion of a runway approach area in which the Sponsor has acquired, or hereafter acquires. 5.61 It will operate and maintain the facility in accordance with the minimum standards as may be required or prescribed by the Iowa DOT for the maintenance and operation of such facilities as identified in the Iowa Administrative Code 761 -Chapter 720.10 5.62 It will operate the Airport as such for the use and benefit of the public. In furtherance of Contract Number: Project Number: this covenant (but without limiting its general applicability and effect), the SPONSOR specifically agrees that it will keep the Airport open to all types, kinds, and classes of aeronautical use on fair and reasonable terms without unlawful discrimination among such types, kinds, and classes. The SPONSOR may establish such fair, equal, and not unjustly discriminatory conditions to be met by all users of the Airport as may be necessary for the safe and efficient operation of the airport. The SPONSOR may also prohibit or limit any given type, kind, or class of aeronautical use of the Airport if such action is necessary for the safe operation of the Airport or necessary to serve the civil aviation need of the public. It will operate the Airport on fair and reasonable terms, and without unjust discrimination. 6.00 EXECUTION OF THE AGREEMENT. By resolution made a part of this agreement the SPONSOR authorized the undersigned to execute this agreement. Signed this day of , on behalf of the SPONSOR. By: Attested: Title: Title: Signed this 9th day of July , 2013, on behalf of the Iowa Department of Transportation. By: Michelle McEnany, Director Office of Aviation Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-651 RESOLUTION APPROVING AGREEMENT WITH IOWA DEPARTMENT OF TRANSPORTATION AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Agreement dated August 5, 2013, in the amount of $8,800.00, for the development of an Airport Land Use and Zoning Ordinance for the Waterloo Regional Airport, by and between the Iowa Department of Transportation and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor -and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 5th day of August, 2013. ATTEST: uzy Sch.: res, CMC City Clerk -/.9JW st G. Clark, Mayor Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: August 5, 2013 Prepared: August 2, 2013 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Adopt a resolution supporting the Iowa Department of Transportation's application for traffic safety funds through the Traffic Safety Program to construct left turn lanes at Iowa 21 and Shaulis Road. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Adopt resolution as noted. Summary Statement: The City of Waterloo and Iowa Department of Transportation (IDOT) have been working to explore options to improve the intersection of Highway 21 and Shaulis Road for traffic safety. There has been a high number of accidents at the intersection, and the left turn lanes being applied for would work greatly to improve the traffic movements in the area. Expenditure Required: none Source of Funds: NA Policy Issue: Traffic Improvements in the City of Waterloo Alternative: NA Background Information: The Highway 21 and Shaulis Road intersection has had some accidents occurring at it, and the proposed improvements would work to try and eliminate those as much as possible. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer RESOLUTION NO. RESOLUTION SUPPORTING THE IOWA DEPARTMENT OF TRANSPORTATION's (IDOT) APPLICATION FOR TRAFFIC SAFETY FUNDS THROUGH THE TRAFFIC SAFETY IMPROVEMENT PROGRAM TO CONSTRUCT LEFT TURN LANES AT IA 21 AND SHAULIS ROAD IN WATERLOO IOWA WHEREAS, the City of Waterloo, Iowa, and the IDOT have identified a number of safety issues and concerns at the intersection of IA 21 and Shaulis Road, and WHEREAS, the City of Waterloo, Iowa, supports the IDOT's efforts to make improvements to the traffic operations at IA 21 and Shaulis Road through the installation of left turn lanes on IA 21 for turning traffic onto Shaulis Road, and WHEREAS, the improved intersection will provide a safety benefit to the traveling public, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Waterloo, Iowa: PASSED AND APPROVED this day of 2013. Ernest G. Clark, Mayor ATTEST: Suzy Schares, City Clerk Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-652 RESOLUTION OF THE WATERLOO CITY COUNCIL SUPPORTING AN APPLICATION TO THE IOWA DEPARTMENT OF TRANSPORTATION (IDOT) FOR TRAFFIC SAFETY FUNDS THROUGH THE TRAFFIC SAFETY IMPROVEMENT PROGRAM TO CONSTRUCT LEFT TURN LANES AT IOWA HIGHWAY 21 AND SHAULIS ROAD IN WATERLOO, IOWA. WHEREAS, the City of Waterloo, Iowa and the IDOT have identified a number of safety issues and concerns at the intersection of Iowa Highway 21 and Shaulis Road, and WHEREAS, the City of Waterloo, Iowa supports the IDOT's efforts to make improvements to the traffic operations at Iowa Highway 21 and Shaulis Road through the installation of left turn lanes on Iowa Highway 21 for turning traffic onto Shaulis Road, and WHEREAS, the improved intersection will provide a safety benefit to the traveling public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that they support the submission of the application to IDOT for Traffic Safety Funds through the Traffic Safety Improvement Program. PASSED AND ADOPTED this 5th day of August, 2013. ATTEST: ue.11) Sazy Beres, CMC City Cldrk Ernest G. Clark, Mayor CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, &rung niry Planning & Marek,yrneni Director CITY OF WATERLOO Mayor BUCK Council Communication CLARK City Council Meeting: August 5, 2013 Prepared: August 1, 2013 COUNCIL Dept. Head Signature: Noel Anderson Community Planning & Development Director MEMBERS # of Attachments: 3 DAVID JONES Ward I CAROLYN COLE Wars 2 HAROLD GETTY Ward 3 QUEN T IN HART Ward 4 RON WELPER Wards BOB GREENWOOD At -cage STEVE SCHMITT A( -Large SUBJECT: To set a date of public hearing on the sale of salvage rights to 519 E. 3rd Street for $1.00 with a development agreement allowing the salvaging of wood work and the demolition of the structure when the salvaging is complete. Submitted by: Noel Anderson Recommended City Council Action: To set a date of public hearing on the sale of salvage rights to 519 E. 3rd Street for $1.00 with a development agreement allowing the salvaging of wood work and the demolition of the structure when the salvaging is complete. Summary Statement Dave and Mary Staudt have submitted an application to purchase the salvage rights to the property in question for $1.00. The applicants originally wanted to move the house to a new location; however that project proved to be cost prohibitive. The applicants would now like salvage as much of the structure as possible for use in a home they wish to build in the future and demolish the remainder of the home from the ground up at their cost. The details of the applicant's proposal are as follows: • The City of Waterloo would remove the asbestos from the property prior to salvaging • The City of Waterloo would then disconnect the sewer and water utilities. • The applicant would have 6 months to complete the salvaging and demolition of the house from the ground up. • The City of Waterloo would then complete the demolition by disconnecting the removing the foundation and back filling. The 2013 assessed value of the property is $36,830 including the house and land, and an estimated demolition cost of $12,000 to $15,000, and an approximate asbestos survey and removal cost of $6,000 to that the city would have occurred. The foundation removal, water and sewer kills is estimated at $6,000 that the city would also incur for an estimated total of $11,000. A development agreement will be signed by applicant to ensure the structure is demolished in a timely manner of 6 months. Also, staff is in discussion with two interested parties within the immediate area on the sale of the lot when the demolition is complete. Expenditure Required: Estimated to be $11,000 Source of Funds: Nuisance abatement CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Policy Issue: Dilapidated Housing/Infill Development Alternative: Demolish the entire structure at a cost of $12,000 to $15,000 or put property out for bid. Background Information: The City of Waterloo has been working to address the state of disrepair of the property through out the city using Iowa Legislation (657A) that allows cities to take possession of dilapidated and abandoned homes. The City acquired the property in 2009 through Iowa Code 657 A. The home has since been torn down and is now being offered for sale. PROJECT AGREEMENT This Project Agreement (the "Agreement") is entered into as of 2013, by and between David and Mary Staudt, husband and wife ("Staudts"), and the City of Waterloo, Iowa (the "City"). RECITALS A. City considers economic and community development within the City a benefit to the community and is willing for the overall good and welfare of the community to provide financial incentives so as to encourage that goal. B. City is the owner of real property located at 519 E. 3`d Street, Waterloo, Iowa (the "Property"), located in the Logan Plaza urban renewal area. City intends to demolish the existing dilapidated structure and to make the property available for development. Staudts desire to salvage components of the structure to use on a project at a different location. The City is willing to grant salvage rights to Staudts, and Staudts are willing to accept and exercise such rights, on the terms set forth in this Agreement. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree as follows: 1. Project Assistance. City will be solely responsible for all cost and expense of survey, testing, removal and disposal of asbestos (collectively, the "Asbestos Mitigation") from the Property. City will complete said work, or cause it to be completed, no later than September 30, 2013. After the completion of Staudts' work under this Agreement, the City will undertake at its own cost and expense such further work of demolition, clearance, and site preparation as it may choose to do in the exercise of its sole discretion. 2. Work by Staudts. In consideration of Staudts' payment to City of the sum of $1.00, and subject to the terms of this Agreement, City grants to Staudts the salvage rights provided for herein. Following the date that City completes the Asbestos Mitigation, Staudts, their agents and contractors, shall have complete access to the Property for purposes of salvaging therefrom so much of the components, features and elements thereof as Staudts desire. Staudts shall not enter upon the Property until they have first fulfilled the insurance requirements of Section 3. Upon completion of salvage activities, Staudts shall demolish the remaining structure and shall remove all building materials and debris of any type or nature from the Property, including from within the foundation, and properly dispose of same in accordance with applicable law. Staudts have no duty to remove the foundation, sidewalk or cement steps, if any, or to remove 1 trees or bushes. All work (the "Work") to be undertaken by Staudts under this Agreement shall be at the sole cost and expense of Staudts. During the Work, Staudts shall secure the premises against unauthorized entry and shall erect construction fencing or other suitable barriers for protection of the public. Staudts shall obtain a demolition permit and such other permits as may be required by applicable law or ordinance. 3. Insurance. Staudts shall, at their own expense, procure and maintain comprehensive public liability insurance in the amount of not less than $1,000,000 per occurrence and $2,000,000 annual aggregate. Such insurance shall cover liability arising from the acts or omissions of Staudts, their agents and contractors, and shall protect City against such claims, damages, costs or expenses on account of injury to any person or persons, or to the property of same, resulting from or arising by reason of the negligent acts or omissions or willful misconduct of Staudts, their agents or contractors, during the term of this Agreement, whether in connection with the Work or otherwise. Certificates or copies of said policies, naming City as an additional insured, and providing for thirty (30) days' advance notice to City before cancellation, shall be delivered to City within no later than the date that Staudts intend to enter upon the Property for salvage activities. A renewal certificate shall be provided to City prior to expiration of any policy. City shall provide no such insurance for the property or activities of Staudts, their agents or contractors. 4. Timeliness of Work. The parties agree that Staudts' commitment to undertake and complete the Work in timely fashion constitutes a material inducement for the City to grant the rights provided for herein and that without Staudts' commitment City would not have agreed to do so. Staudts must substantially complete the Work within 180 days (the "Completion Date") after they, their agents or contractors, first enter upon the Property to begin the Work. If the Work has not been substantially completed by the Completion Date, then the City may provide written notice to Staudts that, within 30 days after delivery of notice, Staudts must apply to City for an extension of the time for completion of the Work. Failing such application by Staudts or City's approval of same, Staudts' rights under this Agreement shall be immediately and automatically terminated, and thereafter City may demolish the structure and charge the cost of same to Staudts, with interest to accrue at the rate of 12% per annum, compounded monthly, on any amount remaining unpaid for more than 30 days after written demand for reimbursement. If the Work is diligently prosecuted but is stopped and/or delayed as a result of an act of God, war, civil disturbance, court order, labor dispute, or other cause beyond the reasonable control of Staudts (an "Unavoidable Delay"), the requirement that the Work is to be substantially completed by the Completion Date shall be tolled for a period of time (the "Tolled Period") equal to the period of the Unavoidable Delay, and thereafter if the Work is not completed within the Tolled Period following the Completion Date, then the City may proceed as set forth above. 5. Indemnity. Staudts agree that they shall indemnify City and hold it harmless with respect to any demand, claim, cause of action, damage, cost, expense, 2 injury or liability of any type or nature, including but not limited to reasonable attorneys' fees and expenses, made, suffered, or incurred as a result of or in connection with the Work, Staudts' failure to carry on or complete same, or any lien, claim, charge, or encumbrance on or against the Property of any type or nature whatsoever that attaches to the Property in connection with the Work. If City files suit to enforce the terms of this Agreement and prevails in such suit, then Staudts shall be liable for all legal expenses of City, including but not limited to reasonable attorneys' fees. Staudts' duties of indemnity pursuant to this Section 5 shall survive the expiration, termination or cancellation of this Agreement for any reason. 6. No Encumbrances. Until completion of the Work, Staudts agree that they shall not create, incur, or suffer to exist any lien, encumbrance, mortgage, security interest, or charge on the Property. 7. Personal Benefit; No Assignment. The rights granted to Staudts hereunder are personal to Staudts, and the parties intend that Staudts shall be the sole beneficiaries of the salvage rights granted herein and that Staudts shall not sell salvaged materials to any third party. Staudts may not assign or otherwise transfer their interest under this Agreement prior to completion of the Work, whether in whole or in part, to any other person or entity. 8. Notices. Any notice under this Agreement shall be in writing and shall be delivered in person, by overnight air courier service, by United States registered or certified mail, postage prepaid, or by facsimile (with an additional copy delivered by one of the foregoing means), and addressed: (a) if to City, at 715 Mulberry Street, Waterloo, Iowa 50703, Attention: Mayor, with copies to the City Attorney and the Community Planning and Development Director. (b) if to Staudts, to David and Mary Staudt, Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, (ii) one (1) business day following deposit for overnight delivery to an overnight air courier service which guarantees next day delivery, or (iii) three (3) business days following the date of deposit if mailed by United States registered or certified mail, postage prepaid. 9. Amendment, Modification, and Waiver. No amendment, modification, or waiver of any condition, provision, or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound or by the duly authorized representative of same, and specifying with particularity the extent and nature of the amendment, modification, or waiver. Any waiver by any party of any default by another party shall not affect or impair any rights arising from any subsequent default. 3 10. Severability. Each provision, section, sentence, clause, phrase, and word of this Agreement is intended to be severable. If any portion of this Agreement shall be deemed invalid or unenforceable, whether in whole or in part, the offending provision or part thereof shall be deemed severed from this Agreement and the remaining provisions of this Agreement shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any portion of this Agreement is invalid or unenforceable as written, but that by limiting such provision or portion thereof it would become valid and enforceable, then such provision or portion thereof shall be deemed to be written, and shall be construed and enforced, as so limited. 11. Captions. All captions, headings, or titles in the paragraphs or sections of this Agreement are inserted only as a matter of convenience and/or reference, and they shall in no way be construed as limiting, extending, or describing either the scope or intent of this Agreement or of any provisions hereof. 12. Binding Effect. This Agreement shall be binding and shall inure to the benefit of the parties and their respective heirs and personal representatives. 13. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which, taken together, shall constitute one and the same instrument. 14. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior or contemporaneous negotiations, discussions, understandings, or agreements, whether oral or written, with respect to the subject matter hereof. 15. Time of Essence. Time is of the essence of this Agreement. IN WITNESS WHEREOF, the parties have executed this Project Agreement by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA By: Ernest G. Clark, Mayor David Staudt Attest: Suzy Schares, City Clerk Mary Staudt 4 (Page 1 .of 3) PICU 21170CT 25 PM 2' 10 CLERK OF Ci; TRIC i COURT SLACK HAWK COUHIY.1RWA INIeINIIM4954 3000$ y GENlpl Doe I0: 004054530003 Type: DEN Hind: DEED Recorded: 10/30/2012 et 01:41:23 PH Re venue Te Amt: $0.00Be i of 3 Black Hawk County Iowa JUDITH A t1CCARTHY RECORDER File 20/3-00008800 *bo,,u;a 2 S%tkue4art Crb 'Ad-cc/0c" IOWA DISTRICT COURT IN AND FOR BLACK I IAWK COUNTY CITY OF WATERLOO, IOWA, ) 42-6005327, ) Petitioner, ) No, EQCV 118991 ALAN R. BRASE, ) SUSAN F. ERASE, ) UNITED STATES OF AMERICA -INTERNAL ) ORDER REVENUE SERVICE, ) MAX KIRK, ) DISCOVER BANK, ) STATE OF IOWA, ) BLACK HAWK COUNTY, IOWA, ) SAMMY DANIELS, ) OHP 7 LC, and FRTL A138 LI .0 and ) UMB BANK CO., ) Respondents. ) NOW on this 25ih day ol'October, 2012, this matter comes before the Court as scheduled for hearing. Present is Attorney David R. Zellhoefer representing the Petitioner, City of Waterloo, Iowa. No one else appears on behalf of any of the Respondents. It should be noted that Respondents, Black Hawk County, Iowa, Stale of Iowa, and Max Kirk, have all indicated they do not choose to eontest this matter. The remaining Respondents are found to be in default for lack of appearance or answer herein. J0 1C SN File Number: 2013-00008800 Seq: 1 (Page 2 ,of '3) -2- The Court notes that proof or service on all parties has been shown. The Petition and Original Notice were posted on the property located at 519 E. East 'Third Street by the Black Hawk County Sheriff's Office on May 16, 2012, Proof of service by certified mail for nine of the remaining Respondents was filed with this Court on June 29, 2012. Further, the Black Hawk County Sheriff made personal service upon Respondent, Alan R. Brase, on July 3, 2012. The Court finds that all Respondents have been properly served. THE COURT MAKES THE FOLLOWING FINDINGS OF FACT: I. That 519 E. "Third Street, Waterloo, Iowa, is legally described as: The Southwesterly One-half of Lot 4; The Southeasterly 97.3 feet of the Southwesterly 5 Icer ol'the Northeasterly One -hal foI'Lot 4; and The Northeasterly One-fourth of Lot 5; all in Block 63, in Cooley Addition, Waterloo, Iowa, and also that certain undivided One- third interest in the Southeasterly 60 feet of Lot 6, Block 63 in the Cooley Addition to Waterloo, Iowa, which was conveyed to Herbert M. Reed by Warranty Deed tiled June 29, 1910 and recorded in Book 72 of Town Lot Deeds, at page 432, in the office of the County Recorder of Black Hawk County, Iowa. That this is a residence and not a commercial building. There are presently no utilities being provided to the property. The property is unoccupied and has been vacant for a number or years. There is a large presence and accumulation of uncut vegetation on the property. No one has cared for this property for a number of years, and the City has been forced to undertake these tasks in the absence of anyone willing to step forward. The property does not meet the City's housing code for being lit for human habitation or occupancy. The property taxes have not been paid, and are delinquent, The property has gone to tax sale and two of the Respondents are tax certificate holders. The property has numerous open windows where rain and snow and animals can get in. The foundation is cracked and broken in a number of places. The property is partially boarded up. There are holes in the soffits and the rool'and siding need to be repaired or replaced. 2. That because of the findings of fact made above, the Court determines that the property is an abandoned building pursuant to Iowa Code Section 657A. I OA. File Number: 2013-00008800 Seq: 2 (Page 3 , of 3) I'I' IS, THEREFORE, ORDERED, ADJUDGED AND DECRFh I) that the property cited above is an abandoned property pursuant to Section 657A.IOA; judgment is hereby ordered in favor of the Petitioner, City of Waterloo, Iowa, and the Court hereby tint ands title of this property to the City or Waterloo, free and clear Iron any liens and encumbrances. The Clerk shall notify the Black Hawk County Auditor's Office, Assessor's Office, Recorder's Office and Treasurer's Office, so that these offices may take note of this Order and adjust their records accordingly. Court costs shall be taxed to the Petitioner. cc: David R. Zellhocfcr Assistant City Attorney City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Fax No. 319-291-4286 I Jtfof the First Judicial D et of Iowa LIN Cleh of the Olceict Court In end to flack r re:'1, Iowa, hereby certily Vol 'I ie a true, Cour :'1 ^nd cat, l cl the Instrument [...yid) try : of record In the Oaacy'Ithe . .clief Court in and fa Lich .. bwe tha 301h di a CYtoh'r ":RI P,WS COUNTY etn,:t0 O157�ICT COURT Byi6 I,r vc.I Daepnee File Number: 2013-00008800 Seq: 3 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-653 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE REQUEST OF DAVE AND MARY STAUDT TO PURCHASE SALVAGE RIGHTS FOR CITY -OWNED PROPERTY LOCATED AT 519 EAST 3RD STREET FOR $1.00, PLUS COSTS, WITH A DEVELOPMENT AGREEMENT ALLOWING THE SALVAGING OF THE WOODWORK AND THE DEMOLITION OF THE STRUCTURE WHEN THE SALVAGING IS COMPLETE, AS AUGUST 19, 2013, AT 5:30 P.M. IN CITY HALL COUNCIL CHAMBERS, WATERLOO, IOWA AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa shall meet at City Hall Council Chambers in the City of Waterloo, Iowa at 5:30 p.m. on the 19th day of August, 2013, for the purpose of considering and acting upon the request of Dave and Mary Staudt to purchase salvage rights for City -owned property located at 519 East 3rd Street for $1.00, plus costs, with a Development Agreement allowing the salvaging of the woodwork and the demolition of the structure when the salvaging is complete, and legally described as follows: The Southwesterly One-half of Lot 4; The Southeasterly 97.3 feet of the Southwesterly 5 feet of the Northeasterly One-half of Lot 4; and The Northeasterly One-fourth of Lot 5; all in Block 63, in Cooley Addition, Waterloo, Iowa, and also that certain undivided One-third interest in the Southeasterly 60 feet of Lot 6, Block 63 in the Cooley Addition to Waterloo, Iowa, which was conveyed to Herbert M. Reed by Warranty Deed filed June 29, 1910 and recorded in Book 72 of Town Lot Deeds, at page 432, in the office of the County Recorder of Black Hawk County, Iowa. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 5th day of August, 2013. ATTEST: Al Suzy Sc ares, CMC City Cl rk Ernest G. Clark, Mayor CITY OF WA I'ERLOO Council Communication City Council Meeting: August 5, 2013 Prepared: July 22, 2013 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: I SUBJECT: IDNR NPDES General Permit #2 Notice of Discontinuation Grand Hotel site Submitted by: Phillip Schuppert Storm Water Specialist Recommended City Council Action: Approve resolution and allow Mayor to sign the Notice of Discontinuation Summary Statement: The demolition of the Grand Hotel required disturbance of over 1 acre of land, which by Federal, State and local regulations requires a General Permit 2 Authorization from the Iowa DNR under the National Pollutant Discharge Elimination System (NPDES). The Notice of Discontinuation certifies that the site is fully stabilized and that all temporary controls have been removed, allowing the permit to be closed. Expenditure Required $0 Source of Funds $0 Policy Issue N/A Alternative N/A Background Information: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-654 RESOLUTION APPROVING NOTICE OF DISCONTINUATION OF A STORM WATER DISCHARGE COVERED UNDER IOWA NPDES GENERAL PERMIT NO. 2 FOR CONSTRUCTION ACTIVITIES WITH THE DEPARTMENT OF NATURAL RESOURCES AND DIRECTING EXECUTION OF SAID NOTICE OF DISCONTINUATION BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Notice of Discontinuation of a Storm Water Discharge covered under Iowa NPDES General Permit No. 2 for Construction Activities dated August 5, 2013, in conjunction with the Grand Hotel Demolition Project, by and between the Iowa Department of Natural Resources and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 5th day of August, 2013. re"7 Ag7j ATTEST: 32 Suzy Scha es, CMC City Cler Ernest G. Clark, Mayor CITY OF WA I ERLOO Council Communication City Council Meeting: August 5, 2013 Prepared: July 30, 2013 Dept Head Signature: Eric Thorson, PE # of Attachments: SUBJECT: FY2013 Byrnes Park Drainage Improvements - Phase III, Contract #850 IDNR NPDES General Permit #2 Notice of Intent Submitted by: Wayne Casde, PLS EI, Associate Engineer Recommended City Council Action: Approve resolution and authorize Mayor to sign and execute the Notice of Intent. Summary Statement: The construction of the Byrnes Park Drainage Improvements - Phase III will disturb greater than 1.0 acre of land, which under Federal, State and local regulations requires the owner of the property to coverage under the NPDES General Pent it No.2. Coverage is needed for the project until the site has reached stabilization, which is expected to take one year. Expenditure Required: $175.00 for the annual permit Source of Funds: Gaming funds identified for this project Policy Issue: Storm Water Management Program Alternative: None Background Information: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-655 RESOLUTION APPROVING NOTICE OF INTENT FOR NPDES COVERAGE UNDER GENERAL PERMIT WITH IOWA DEPARTMENT OF NATURAL RESOURCES AND DIRECTING EXECUTION OF SAID NOTICE OF INTENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Notice of Intent for NPDES Coverage Under General Permit dated August 5, 2013, for storm water discharges in conjunction with the F.Y. 2013 Byrnes Park Drainage Improvements - Phase III, Contract No. 850, by and between the Iowa Department of Natural Resources and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 5th day of August, 2013. ATTEST: Suzy Schas, CMC City Clerk Ernest G. Clark, Mayor CITY OF WA 1'ERLOO Council Communication City Council Meeting: August 5, 2013 Prepared: July 30, 2013 Dept. Head Signature: Eric Thorson, PE # of Attachments: SUBJECT: Professional Services Agreement with AECOM for the Development of Plans for the 5th Street Bridge Rail Repairs Submitted by: Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: Approve resolution and authorize Mayor to sign and execute the professional services agreement with AECOM Summary Statement: AECOM will develop a plan sheet with details that the City can use to obtain quotes for repairs to the 5th Street Bridge railing. This agreement is available in the City Clerk's Office if you would like to review it in its entirety. Expenditure Required: Not to Exceed $1,900.00 Source of Funds: GO Bonds Policy Issue: Infrastructure Maintenance Alternative: None Background Information: The railing on the downstream side of the 5th Street Bridge was recently damaged by a vehicle, which caused damage to two posts and approximately 50 lineal feet of railing. As the existing bridge posts can no longer be fabricated in a cost effective manner, AECOM will prepare a new post detail that will be similar in shape and style to the existing posts as well as accommodate to the bridge's three -rail system. A=COM AECOM 319-232-6531 tel 501 Sycamore Street 319-232-0271 fax Suite 222 Waterloo, Iowa 50703 www.aecom.com CITY OF WATERLOO 5TH STREET BRIDGE RAILING REPAIRS PROFESSIONAL SERVICE AGREEMENT This Agreement is made and entered by and between AECOM Technical Services, Inc., 501 Sycamore Street, Suite 222, Waterloo, Iowa, hereinafter referred to as "ATS" and City of Waterloo, 715 Mulberry Street, Waterloo, Iowa, hereinafter referred to as "CLIENT." IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto mutually agree as follows: SCOPE OF SERVICES ATS shall perform professional Services (the "Services") in connection with CLIENT's facilities in accordance with the Scope of Services set forth in Exhibit A attached hereto. II. ATS'S RESPONSIBILITIES ATS shall, subject to the terms and provisions of this Agreement: (a) Appoint one or more individuals who shall be authorized to act on behalf of ATS and with whom CLIENT may consult at all reasonable times, and whose instructions, requests, and decisions will be binding upon ATS as to all matters pertaining to this Agreement and the performance of the parties hereunder. (b) Use all reasonable efforts to complete the Services within the time period mutually agreed upon, except for reasons beyond its control. (c) Perform the Services in accordance with generally accepted professional engineering standards in existence at the time of performance of the Services. If during the two year period following the completion of Services, it is shown that there is an error in the Services solely as a result of ATS's failure to meet these standards, ATS shall re- perform such substandard Services as may be necessary to remedy such error at no cost to CLIENT. Since ATS has no control over local conditions, the cost of labor and materials, or over competitive bidding and market conditions, ATS does not guarantee the accuracy of any construction cost estimates as compared to contractor's bids or the actual cost to the CLIENT. ATS makes no other warranties either express or implied and the parties' rights, liabilities, responsibilities and remedies with respect to the quality of Services, including claims alleging negligence, breach of warranty and breach of contract, shall be exclusively those set forth herein. (d) ATS shall, if requested in writing by CLIENT, for the protection of CLIENT, require from all vendors and subcontractors from which ATS procures equipment, materials or services for the project, guarantees with respect to such equipment, materials and services. All such guarantees shall be made available to CLIENT to the full extent of the terms thereof. ATS's liability with respect to such equipment, and materials obtained from vendors or services from subcontractors, shall be limited to procuring guarantees from such vendors or subcontractors and rendering all reasonable assistance to CLIENT for the purpose of enforcing the same. CCOM Page 2 (e) ATS will be providing estimates of costs to the CLIENT covering an extended period of time. ATS does not have control over any such costs, including, but not limited to, costs of labor, material, equipment or services furnished by others or over competitive bidding, marketing or negotiating conditions, or construction contractors' methods of determining their prices. Accordingly, it is acknowledged and understood that any estimates, projections or opinions of probable project costs provided herein by ATS are estimates only, made on the basis of ATS's experience and represent ATS's reasonable judgment as a qualified professional. ATS does not guaranty that proposals, bids or actual project costs will not vary from the opinions of probable costs prepared by ATS, and the CLIENT waives any and all claims that it may have against ATS as a result of any such variance. III. CLIENT'S RESPONSIBILITIES CLIENT shall at such times as may be required for the successful and expeditious completion of the Services; (a) Provide all criteria and information as to CLIENT's requirements; obtain all necessary approvals and permits required from all governmental authorities having jurisdiction over the project; and designate a person with authority to act on CLIENT's behalf on all matters concerning the Services. (b) Furnish to ATS all existing studies, reports and other available data pertinent to the Services, and obtain additional reports, data and services as may be required for the project. ATS shall be entitled to rely upon all such information, data and the results of such other services in performing its Services hereunder. IV. INDEMNIFICATION ATS agrees to indemnify and hold harmless CLIENT from and against any and all suits, actions, damages loss, liability or costs (including, without limitation, reasonable attorneys' fees directly related thereto) for bodily injury or death of any person or damage to third party property if and to the extent arising from the negligent errors or omissions or willful misconduct of ATS during the performance of the Services hereunder. V. INSURANCE Commencing with the performance of the Services, and continuing until the earlier of acceptance of the Services or termination of this Agreement, ATS shall maintain standard insurance policies as follows: (a) Workers' Compensation and/or all other Social Insurance in accordance with the statutory requirements of the state having jurisdiction over ATS's employees who are engaged in the Services, with Employer's Liability not less than One Hundred Thousand Dollars ($100,000) each accident; (b) Commercial General Bodily Injury and Property Damage Liability and Automobile liability insurance including (owned, non -owned, or hired), each in a combined single limit of One Million Dollars ($1,000,000) each occurrence for bodily injury and property damage liability. This policy includes Contractual Liability coverage. ATS agrees to name CLIENT as Additional Insured on this policy, but only to the extent of ATS's AXOM (c) Page 3 negligence under this Agreement and only to the extent of the insurance limits specified herein. Professional Liability Insurance with limits of $1,000,000 per claim and in the aggregate covering ATS against all sums which ATS may become legally obligated to pay on account of any professional liability arising out of the performance of this Agreement. ATS agrees to provide CLIENT with certificates of insurance evidencing the above described coverage prior to the start of Services hereunder and annually thereafter if required. Such certificates of insurance shall provide that the applicable insurance policies have been endorsed to provide a minimum of thirty (30) days advance notice to the CLIENT in the event of cancellation, material change, or non -renewal. VI. COMPENSATION AND TERMS OF PAYMENT Compensation for the services shall be on an hourly basis in accordance with the hourly fees and other direct expenses in effect at the time the services are performed. Total compensation is a not -to -exceed fee of One Thousand Nine Hundred Dollars ($1,900.00). ATS may bill the Client monthly for services completed at the time of billing. CLIENT agrees to pay ATS the full amount of such invoice within thirty (30) days after receipt thereof. In the event CLIENT disputes any invoice item, CLIENT shall give ATS written notice of such disputed item within ten (10) days after receipt of invoice and shall pay to ATS the undisputed portion of the invoice according to the provisions hereof. CLIENT agrees to abide by any applicable statutory prompt pay provisions currently in effect. VII. TERMINATION CLIENT may, with or without cause, terminate the Services at any time upon fourteen (14) days written notice to ATS. The obligation to provide further Services under this Agreement may be terminated by either party upon fourteen (14) days' written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party, providing such defaulting party has not cured such failure, or, in the event of a non -monetary default, commenced reasonable actions to cure such failure. In either case, ATS will be paid for all expenses incurred and Services rendered to the date of the termination in accordance with compensation terms of Article VI. VIII. OWNERSHIP OF DOCUMENTS (a) Sealed original drawings, specifications, final project specific calculations and other instruments of service which ATS prepares and delivers to CLIENT pursuant to this Agreement shall become the property of CLIENT when ATS has been compensated for Services rendered. CLIENT shall have the right to use such instruments of service solely for the purpose of the construction, operation and maintenance of the Facilities. Any other use or reuse of original or altered files shall be at CLIENT's sole risk without liability or legal exposure to ATS and CLIENT agrees to release, defend and hold ATS harmless from and against all claims or suits asserted against ATS in the event such documents are used for a purpose different than originally prepared even though such claims or suits may be based on allegations of negligence by ATS. Nothing contained in this paragraph shall be construed as limiting or depriving ATS of its rights to use its basic knowledge and skills to design or carry out other projects or XXOM Page 4 work for itself or others, whether or not such other projects or work are similar to the work to be performed pursuant to this Agreement. (b) Any files delivered in electronic medium may not work on systems and software different than those with which they were originally produced and ATS makes no warranty as to the compatibility of these files with any other system or software. Because of the potential degradation of electronic medium over time, in the event of a conflict between the sealed original drawings and the electronic files, the sealed drawings will govern. IX. MEANS AND METHODS (a) ATS shall not have control or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety measures and programs including enforcement of Federal and State safety requirements, in connection with construction work performed by CLIENT's construction contractors. Nor shall ATS be responsible for the supervision of CLIENT's construction contractors, subcontractors or of any of their employees, agents and representatives of such contractors; or for inspecting machinery, construction equipment and tools used and employed by contractors and subcontractors on CLIENT's construction projects and shall not have the right to stop or reject work without the thorough evaluation and approval of the CLIENT. In no event shall ATS be liable for the acts or omissions of CLIENT's construction contractors, subcontractors or any persons or entities performing any of the construction work, or for the failure of any of them to carry out construction work under contracts with CLIENT. (b) In order that ATS may be fully protected against such third party claims, CLIENT agrees to obtain and maintain for the benefit of ATS the same indemnities and insurance benefits obtained for the protection of the CLIENT from any contractor or subcontractor working on the project and shall obtain from that contractor/subcontractor insurance certificates evidencing ATS as an additional named insured. X. INDEPENDENT CONTRACTOR ATS shall be an independent contractor with respect to the Services to be performed hereunder. Neither ATS nor its subcontractors, nor the employees of either, shall be deemed to be the servants, employees, or agents of CLIENT. Xl. PRE-EXISTING CONDITIONS Anything herein to the contrary notwithstanding, title to, ownership of, legal responsibility and liability for any and all pre-existing contamination shall at all times remain with CLIENT. "Pre- existing contamination" is any hazardous or toxic substance present at the site or sites concerned which was not brought onto such site or sites by ATS. CLIENT agrees to release, defend, indemnify and hold ATS harmless from and against any and all liability which may in any manner arise in any way directly or indirectly caused by such pre-existing contamination except if such liability arises from ATS's sole negligence or willful misconduct. CLIENT shall, at CLIENT's sole expense and risk, arrange for handling, storage, transportation, treatment and delivery for disposal of pre-existing contamination. CLIENT shall be solely responsible for obtaining a disposal site for such material. CLIENT shall look to the COM Page 5 disposal facility and/or transporter for any responsibility or liability arising from improper disposal or transportation of such waste. ATS shall not have or exert any control over CLIENT in CLIENT's obligations or responsibilities as a generator in the storage, transportation, treatment or disposal of any pre-existing contamination. CLIENT shall complete and execute any governmentally required forms relating to regulated activities including, but not limited to generation, storage, handling, treatment, transportation, or disposal of pre-existing contamination. In the event that ATS executes or completes any governmentally required forms relating to regulated activities including but not limited to storage, generation, treatment, transportation, handling or disposal of hazardous or toxic materials, ATS shall be and be deemed to have acted as CLIENT's agent. For ATS's Services requiring drilling, boring, excavation or soils sampling, CLIENT shall approve selection of the contractors to perform such services, all site locations, and provide ATS with all necessary information regarding the presence of underground hazards, utilities, structures and conditions at the site. XII. LIMITATION OF LIABILITY CLIENT agrees that ATS's liability for the act, error or omission in its performance of services under this Agreement shall in no event exceed the amount of the total compensation received by ATS. It is intended by the parties to this Agreement that ATS's services in connection with the project anticipated herein shall not subject ATS's individual employees, officers, or directors to any personal legal exposure for the risks associated with this project. XIII. DISPUTE RESOLUTION If a dispute arises out of, or relates to, the breach of this Agreement and if the dispute cannot be settled through negotiation, then ATS and the CLIENT agree to submit the dispute to mediation. In the event ATS or the CLIENT desires to mediate any dispute, that party shall notify the other party in writing of the dispute desired to be mediated. If the parties are unable to resolve their differences within 10 days of the receipt of such notice, such dispute shall be submitted for mediation in accordance with the procedures and rules of the American Arbitration Association (or any successor organization) then in effect. The deadline for submitting the dispute to mediation can be changed if the parties mutually agree in writing to extend the time between receipt of notice and submission to mediation. The expenses of the mediator shall be shared 50 percent by ATS and 50 percent by the CLIENT. This requirement to seek mediation shall be a condition required before filing an action at law or in equity. However, prior to or during the negotiations or the mediation either party may initiate litigation that would otherwise be barred by a statute of limitations, and ATS may pursue any property liens or other rights it may have to obtain security for the payment of its invoices. XIV. MISCELLANEOUS (a) This Agreement constitutes the entire agreement between the parties hereto and supersedes any oral or written representations, understandings, proposals, or communications heretofore entered into by or on account of the parties and may not be changed, modified, or amended except in writing signed by the parties hereto. In AZCOM Page 6 the event of any conflict between this contract document and any of the exhibits hereto, the terms and provisions of this contract document shall control. In the event of any conflict among the exhibits, the exhibit of the latest date shall control. (b) This Agreement shall be governed by the laws of the State of Iowa. (c) ATS may subcontract any portion of the Services to a subcontractor approved by CLIENT. In no case shall CLIENT's approval of any subcontract relieve ATS of any of its obligations under this Agreement. (d) In no event shall either party be liable to the other for indirect or consequential damages, including, but not limited to, loss of use, loss of profit or interruption of business, whether arising in contract, tort (including negligence), statute, or strict liability. (e) In the event CLIENT uses a purchase order form to administer this Agreement, the use of such form shall be for convenience purposes only, and any typed provision in conflict with the terms of this Agreement and all preprinted terms and conditions contained in or on such forms shall be deemed stricken and null and void. (0 This Agreement gives no rights or benefits to anyone other than CLIENT and ATS and does not create any third party beneficiaries to the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year written below. APPROVED FOR CLIENT APPROVED FOR AECOM By: By- Printed YPrinted Name: Ernest G. Clark Printed Name: Douglas W. Schindel, RE Title: Mayor Title: Associate Vice President Date: Date: July 30 2013 CITY OF WATERLOO 5Th STREET BRIDGE RAILING REPAIRS EXHIBIT A A. PROJECT DESCRIPTION The project includes development of a plan sheet with details to obtain quotes for repairs to the 5th Street Bridge railing. The bridge rail has been damaged by a vehicle hitting the railing and two posts are in need of replacement, along with approximately 50 linear feet of top railing. As the existing bridge posts can no longer be fabricated in a cost effective manner, a new post detail will be developed to accommodate the three -rail system on the bridge. B. SCOPE OF SERVICES The Scope of Services for the project will encompass and include all detailed work, services, materials, equipment, personnel and supplies necessary to provide design and preparation of a plan and details to enable the City of Waterloo to obtain quotes for the railing repairs. The Scope of Services for the project is further defined below: Task 1 - Field Review/Survey. This task will include a field review to obtain necessary information, including dimensional data, to develop design details for the repairs. Elevation data is not anticipated to be included in the field review/survey. Task 2 - Design and Details. This task will include development of a plan sheet with details to replace the two posts, in addition to revised details for the mounting of the three -rail system to the posts. It is anticipated a new post design will be required due to the fabrication difficulties of the existing bridge railing posts. In addition, approximately 50 linear feet of top rail will be replaced. Task 3 - Quote Assistance. This task includes assisting the City in obtaining quotes for the railing repairs. Llwork\ADMINWGREE\PROF\Wat 5th Street Bridge Railing Repairs.doc Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-656 RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT WITH AECOM TECHNICAL SERVICES, INC. OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Professional Services Agreement dated August 5, 2013, at a cost not to exceed $1,900.00, for the development of plans for the 5th Street Bridge Railing Repairs, by and between AECOM Technical Services, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 5th day of August, 2013. ATTEST: Ernest G. Clark, Mayor uzy Scha es, CMC City Cler CITY OF WATERLOO Council Communication City Council Meeting: August 5, 2013 Prepared: iuly 30, 2013 Dept. Head Signature: Eric Thorson PE. City Engineer # of Attachments: SUBJECT: CONSTRUCTION PLANS FOR SANITARY SEWER SERVING CROSSROADS PLAT NO. 10 Submitted by: Dennis Gentz, P.E., Assistant City Engineer Recommended City Council Action: These plans have been reviewed by this office and are recommended for approval by the City Council. Summary Statement Transmitted herewith are the sanitary sewer construction plans serving CROSSROADS PLAT NO. 10, Waterloo, Iowa, as submitted by VJ Engineering, of Cedar Falls, Iowa. Expenditure Required N/A Source of Funds N/A Policy Issue N/A Alternative None Background Information: CITY OF WATERLOO Council Communication City Council Meeting: August 5, 2013 Prepared: July 30, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: ;t,pp SUBJECT: CONSTRUCTION PLANS FOR SANITARY SEWER SERVING CROSSROADS PLAT NO. 10 Submitted by: Dennis Gentz, P.E., Assistant City Engineer Recommended City Council Action: These plans have been reviewed by this office and are recommended for approval by the City Council. Summary Statement Transmitted herewith are the sanitary sewer construction plans serving CROSSROADS PLAT NO. 10, Waterloo, Iowa, as submitted by VJ Engineering, of Cedar Falls, Iowa. Expenditure Required N/A Source of Funds N/A Policy Issue N/A Alternative None Background Information: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-657 RESOLUTION APPROVING CONSTRUCTION PLANS FOR SANITARY SEWER SERVING CROSSROADS PLAT NO. 10, AS SUBMITTED BY VJ ENGINEERING, INC. OF CEDAR FALLS, IOWA. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the construction plans for sanitary sewer serving Crossroads Plat No. 10, as submitted by VJ Engineering, Inc. of Cedar Falls, Iowa, be and the same are hereby approved. PASSED AND ADOPTED this 5th day of August, 2013. Ernest G. Clark, Mayor ATTEST: Suzy Scha es, City Cler CMC CITY OF WATERLOO Council Communication City Council Meeting: August 5, 2013 Prepared: July 31, 2013 Dept. Head Signature: Eric Thorson City Engineer # of Attachments: SUBJECT: U.S. Highway 63 Improvements - From Franklin Street to Conger/Newell Street Corridor Enhancement Design Development Agreement With RKLA Submitted by: Jeff Bales Associate Engineer Recommended City Council Action: Approve Agreement with Ritland Kuiper Landscape Architects (RKLA) for professional services for enhancement design development and authorize Mayor to sign said agreement. Summary Statement: This agreement is to create an enhancement design development plan for the Franklin to Newell section of U.S. 63 that is guided by the U.S. 63 Corridor Enhancement Master Plan. Compensation will he based on an hourly rate for a maximum amount not to exceed $19,000. This agreement is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required $19,000.00 Source of Funds General Obligation Bonds Policy Issue N/A Alternative N/A Background Information: This is part of the U.S. Highway 63 improvements project from Franklin Street to Conger/Newell Street. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-658 RESOLUTION APPROVING AGREEMENT WITH RITLAND & KUIPER LANDSCAPE ARCHITECTS (RKLA) OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Professional Services Agreement dated August 5, 2013, at a cost not to exceed $19,000.00, for U.S. Highway 63 Improvements - Franklin Street to Conger/Newell Street Corridor Enhancement Design Development, by and between Ritland & Kuiper Landscape Architects (RKLA) of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 5th day of August, 2013. ATTEST: Suzy Scha City Cler CMC Ernest G. Clark, Mayor CITY OF WA I'ERLOO Council Communication City Council Meeting: August 5, 2013 Prepared: August 1, 2013 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Resolution -to call for a public referendum to be held on November S, 2013 to authorize the imposition of a Local Sales and Service Tax in the City of Waterloo, Iowa, at the rate of one percent to be effective on January 1 2016 for 10 years. Submitted by: Mayor Buck Clark Recommended City Council Action: Approve resolution calling for a public referendum to be held on November 5, 2013 to authorize the imposition of a Local Sales and Service Tax in the C. of Waterloo, Iowa, at the rate of one percent to be effective on January 1, 2016", be adopted and City Clerk is directed to notify the Black Hawk County Elections Commissioner and the Black Hawk County Board of Supervisors of same. Summary Statement Expenditure Required: Source of Funds Policy Issue Alternative ty Background Information: One hundred percent (100%) of the revenue generated in the City of Waterloo be designated for (1) reconstruction/repair/replacement/improvement of existing streets, curbs, structures, storm sewers; and (2) the construction/improvement of streets, but only for projects for which matching funds are available, all in the corporate limits of Waterloo, Iowa. The current tax was set for five years and expires December 31, 2015. It is requested that this tax term be set for 10 years. Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-661 RESOLUTION CALLING FOR A PUBLIC REFERENDUM TO AUTHORIZE THE IMPOSITION OF A LOCAL SALES AND SERVICE TAX IN THE CITY OF WATERLOO, IOWA, AT THE RATE OF ONE PERCENT (1%) TO BE EFFECTIVE ON JANUARY 1, 2016. WHEREAS, Chapter 423B of the Iowa Code authorizes the imposition of certain local option taxes after an election in which the majority of the electors vote in the affirmative, and WHEREAS, the City Council of the City of Waterloo, Iowa is requesting that a referendum be held on November 5, 2013, for the imposition of a one percent (1%) sales and service tax for Black Hawk County in which one hundred percent (100%) of the revenue generated in the City of Waterloo be designated for (1) reconstruction/repair/replacement/improvement of existing streets, curbs, structures, storm sewers; and (2) the construction/improvement of streets, but only for projects for which matching funds are available, all in the corporate limits of Waterloo, Iowa, and WHEREAS, the City Council of the City of Waterloo, Iowa hereby requests to the Black Hawk County Board of Supervisors that a seven year repeal, without elections, be placed on the one percent (1%) sales and service tax whereas the tax would terminate without another public referendum on December 31, 2025, and WHEREAS, the City Council of the City of Waterloo, Iowa, declares its intent to hold a special county -wide election for the purpose of permitting the electorate to pass upon the proposition of imposing a one percent (1%) sales and service tax for Black Hawk County according to Chapter 423B.1(3)(b) of the 2013 Code of Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: Section 1. That the County Commissioner of Elections of Black Hawk County is hereby directed to give notice of submitting to the voters of Black Hawk County for November 5, 2013, the following proposition: "To authorize the imposition of a local sales and service tax in Black Hawk County at the rate of one percent (1%) to be effective on January 1, 2016." Section 2. That revenues from the sales and service tax are to be allocated in the City of Waterloo as follows: Zero percent (0%) of said local option sales and service tax is to be used for property tax relief. One hundred percent (100%) of the revenue generated in the City of Waterloo, Iowa, be designated for (1) Resolution No. 2013-661 Page 2 reconstruction/repair/replacement/improvement of existing streets, curbs, structures, storm sewers; and (2) the construction/improvement of streets, but only for projects for which matching funds are available, all within the corporate limits of the City of Waterloo. BE IT FURTHER RESOLVED that the City Council of the City of Waterloo, Iowa, requests the Board of Supervisors of Black Hawk County to set the date of December 31, 2025 whereby the tax would be repealed, without election. In order for the tax to be continued, another public referendum would have to be held prior to said termination date. Section 3. That the City Clerk is hereby authorized and directed to provide a certified copy of this resolution to the County Commissioner of Elections of Black Hawk County and to the Board of Supervisors of Black Hawk County. PASSED AND ADOPTED this 5th day of August, 2013. ATTEST: Suzy Shares, CMC City C erk Ernest G. Clark, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Resolution No. 2013-661, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 5th day of August 2013. 2013 SEAL Witness my hand and seal of office this 5th day of August, Suzy Sc res, CMC City Cl rk. CITY OF WATERLOO Council Communication City Council Meeting: August 5, 2013 Prepared: July 29, 2013 Dept. Head Signature: Sandie Greco # of Attachments: 1 SUBJECT: Ordinance Change — Speed Limit on Kimball Ave. Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Approve Ordinance Summary Statement Increase speed limit on Kimball Avenue from 25 MPH to 30 MPH from 20 feet north of Orange Road to Blaine Road. Expenditure Required: Source of Funds: Policy Issue Alternative Background Information: Due to the August opening of Orange School, the speed limit will be reduced when lights are flashing to 25 MPH. The speed limit in front of the previous Orange School will be increased to 30 MPH as it is no longer a school zone. ORDINANCE NO. AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY REPEALING SUBSECTION (39) KIMBALL AVENUE OF SECTION 541, INCREASING SPEED LIMITS IN CERTAIN AREAS AS TO THE 20 FEET NORTH OF ORANGE ROAD TO BLAINE ROAD ONLY; AND ENACTING IN LIEU THEREOF A NEW SUBSECTION (39) KIMBALL AVENUE OF SECTION 541, INCREASING SPEED LIMITS IN CERTAIN AREAS AS TO THE 20 FEET NORTH OF ORANGE ROAD TO BLAINE ROAD ONLY. BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That Subsection (39) Kimball Avenue of Section 541, Increasing Speed Limits in Certain Areas, of the 2008 Traffic Code, is hereby amended only as to the 20 feet north of Orange Road to Blaine Road to increase from 25 mph to 30 mph, of Section 541, Increasing Speed Limits in Certain Areas, of the 2008 Traffic Code, by as follows: (39) Kimball Avenue - from 20 feet north of Orange Road to Blaine Road 30 mph The remaining Subsection (39) Kimball Avenue of Section 541, Increasing Speed Limits in Certain Areas, of the 2008 Traffic Code, shall remain unchanged, and unaffected by this amendment to the Ordinance. PASSED AND ADOP'T'ED by the City Council this day of August, 2013, and approved by the Mayor this J day of August, 2013. Ernest G. Clark, Mayor ATTEST: Suzy Schares, City Clerk O O H a) -N ni • 4-1 cam) O N I -H UN � rn $-1 H N H U C) -r-1 o >1 -P O 0 H S -i O (Si Gv oar 1-I Um A N •Q HN i1 H a m H ORDINANCE NO. W W Z w C7 O z H O ZH U W U) x H O HCFC H X O W �w�aaz0 U)W›l N Ol O N O mz cn A W 0 O H PQ 0 H A O Z H Z [� W O AN ORDINANCE AMENDING THE SUBSECTION BY REPEALING H SECTION U) m N 0 KIMBALL A H W W 51 P4 w U) ON(.7 Z rn H 0 m m X 0 0 OUOP4 H U H Z C a D H M W U ,l-) a O 1 0 W 0 z IN LIEU THEREOF A NEW SECTION W O IN CERTAIN NORTH OF CITY OF WATERLOO, W H O a H 0 z 0 U H H U W H fYl (24 A W z H 0 0 H • H W P4 . O H H -r-1 is O o sal t—I -H 4- -r-I o 4-1 ct -iJ N LC) 4--1 1i al I-1 O o 11I C /-I O (1./ m C 5 a) CH v] N O H -1•I 0 0 0 o co a) a) 0 O N -P 4.4 U N t d E. O O O -Hl 0 -P m 0 a) 0 a ow l r� > 11) oTi a N 0 (II o H O F4 N O 5 I i Id N a) — 4j N N 4-1 ril s-1 C rd X O N - N M 0 mm 0 3 0(0 m o 0 -H 0 u --1 �' s~ 1-10 O 0 S~ m 7:3 -H H 4) co Cd O •r-1 N O U) •r-1 0 '� O 5 4--� .� -H fZ b >r a) N ra cd Qcl N-9"rQ < 4-1 •H aN • rI Ua U) N •r�-1 ni N H o U) o >s .0 H ai N O cd N 1-I Zs r-1 Cd ai (13 -HC O O -H .ci -H-1 H Cd -4--) H -H X 4-I H RS N • 4-I N -O 0 'tl cd H td Ol O -CI 0 HO P4Lc) H m HU 4-1 � O M M m m H r --I H H 0 0 0 0 H I Y) NNNN 'Ho N LC) Lc7 L() LC) 1 0 -P-P4i-P 04J m H U) U) In FzF= di N � N U 0 O co (S ZZZ >1E HHH 'p.0 4I 4-1 H H H Lo O P i [li W N >1 000 a.4-0 H H H O -N U 0 U U .. r O AAAA A H O O W W W W U] U) U) U) . $-1 HMUaU) (1)00 z r4 4 ‹ F4 O H a a a a N v -Pa) 4J A4-1 TI� H N M AN] Ordinance No. 5169 Page 2 CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5169, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 5th day of August, 2013. 2013. SEAL Witness my hand and seal of office this 5th day of August, Suzy Schas, CMC City Cler CITY OF WA I'ERLOO Council Communication City Council Meeting: August 5 2013 Prepared: July 23, 2013 Dept. Head Signature: PH # of Attachments: SUBJECT: GATES PARK PLAYGROUND PROJECT Submitted by: Travis Nichols Facilities/Project Manager Recommended City Council Action: Request Council adopt resolutions to preliminarily approve the request for the proposal document, and specifications for Gates Park Playground Project, E. 4th & Lester Street, Waterloo, and to instruct the City Clerk to publish notice of hearing on proposal document, specifications, etc. and taking of bids, and to set date of hearing and bid opening as August 26, 2013. Summary Statement: This project provides for playground equipment and installation of playground equipment and safety surfacing at Gates Park, E 4th & Lester St., Waterloo Iowa. A copy of the proposal document and specifications is in the City Clerk's Office for your review. Expenditure Required: Total Project Cost is estimated at $55,000. Source of Funds: Funding is available from Leisure Services G.O. Bond funds and Community Development Block Grant. Leisure Services crews will do site preparations. Policy Issue: NA Alternative: NA Background Information: Community Development Board awarded $50,000 for this project on July 1, 2013. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-659 RESOLUTION PRELIMINARILY APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE GATES PARK PLAYGROUND PROJECT. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Leisure Services Director of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the Gates Park Playground Project, in the City of Waterloo, Iowa, and WHEREAS, said Leisure Services Director did file said plans, specifications, form of contract, estimate of cost, etc., in conjunction with the Gates Park Playground Project. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the Gates Park Playground Project, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 5th day of August, 2013. ATTEST: .CL�C�e1% uzy Sclares, CMC City Clerk et, Ernest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-660 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE GATES PARK PLAYGROUND PROJECT, IN THE CITY OF WATERLOO AS AUGUST 26, 2013, AT 5:30 P.M. AT CITY HALL COUNCIL CHAMBERS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5:30 p.m. on the 26th day of August, 2013, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, etc., in conjunction with the Gates Park Playground Project, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 5th day of August, 2013. ATTEST: Suzy chaFes, CMC City Clerk a Ernest . " Cla k, Yor CITY OF WATERLOO Council Communication City Council Meeting: August 5, 2013 Prepared: July 23, 2013 Dept. Head Signature: PH # of Attachments: SUBJECT: SULLIVAN PARK BASKETBALL COURT UPGRADE Submitted by: Travis Nichols, Facilities/Project Manager Recommended City Council Action: Request Council adopt resolutions to preliminarily approve the request for the proposal document and specifications for Sullivan Park Basketball Court Upgrade, E. 4th & Adams Street, Waterloo, and to instruct the City Clerk to publish notice of hearing on proposal document, specifications, etc. and taking of bids, and to set date of hearing and bid opening as August 26, 2013. Summary Statement: This project provides for an asphalt overlay, new basketball standards, and regulation line painting on existing court at Sullivan Park, E 4th & Adams St., Waterloo Iowa. A copy of the proposal document and specifications is in the City Clerk's Office for your review. Expenditure Required: Total Project Cost is estimated at $21,000. Source of Funds: Funding is available from Leisure Services G.O. Bond funds and Community Development Block Grant. Leisure Services crews will do site preparations. Policy Issue: NA Alternative: NA Background Information: Community Development Board awarded $18,000 for this project on July 1, 2013. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-662 RESOLUTION PRELIMINARILY APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE SULLIVAN PARK BASKETBALL COURT UPGRADE. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Leisure Services Director of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the Sullivan Park Basketball Court Upgrade, in the City of Waterloo, Iowa, and WHEREAS, said Leisure Services Director did file said plans, specifications, form of contract, estimate of cost, etc., in conjunction with the Sullivan Park Basketball Court Upgrade. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the Sullivan Park Basketball Court Upgrade, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 5th day of August, 2013. ATTEST: P uzy ScY Cle h res, CMCJ J City k Ernest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-663 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE SULLIVAN PARK BASKETBALL COURT UPGRADE, IN THE CITY OF WATERLOO AS AUGUST 26, 2013, AT 5:30 P.M. AT CITY HALL COUNCIL CHAMBERS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5:30 p.m. on the 26th day of August, 2013, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, etc., in conjunction with the Sullivan Park Basketball Court Upgrade, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 5th day of August, 2013. rnest G. Clark, Mayor ATTEST: Suzy Sch. res, CMC City Cle k CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Mayor Council Communication BUCK CLARK City Council Meeting: August 5, 2013 Prepared: August 1, 02013 _______„,..:-....) COUNCIL Dept. Head Signature: MEMBERS# of Attachments: DAVID JONES Ward 1 SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc., set a date of public hearing, and publish an official notice pertinent to the taking of bids and request to receive and open the proposals for the Request for Proposal for water reconnection at 334 Bates Street CAROLYN COLE Ward 2 Submitted by: Noel Anderson, Community Planning & Development Director HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 Recommended City Council Action: Preliminary approval of the plans, specifications, forms of contract, etc. and set a date of hearing and bid opening August 19, 2013. Summary Statement: The owner who is elderly has moved to California to live family. The siblings have cleaned out the house and are trying to either rent or sell the property but obviously cannot without water services. The property at 334 Bates Street was inadvertently disconnected during the demolition of 1017 Mobile by the City of Waterloo. The water service line was connected to the water line in Mobile specifically 1017 Mobile Street which is highly unusual and unexpected. The owners of the house are now asking that the city BOB reconnect the water service line into the waterline in Bates Street. GREENWOOD At -Large STEVE SCHMITT At -Large Expenditure Required: To be determined Source of Funds: G.O. funds, for nuisance abatement. Policy Issue: Alternative: N/A Background Information: cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-664 RESOLUTION PRELIMINARILY APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE WATERLINE RECONNECTION TO 334 BATES STREET. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Community Planning and Development Director of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the Waterline Reconnection to 334 Bates Street, in the City of Waterloo, Iowa, and WHEREAS, said Community Planning and Development Director did file said plans, specifications, form of contract, estimate of cost, etc., in conjunction with the Waterline Reconnection to 334 Bates Street. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the Waterline Reconnection to 334 Bates Street, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 5th day of August, 2013. Ern t G. lark, Mayor ATTEST: zy Schajres, CMC --City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-665 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE WATERLINE RECONNECTION TO 334 BATES STREET, IN THE CITY OF WATERLOO AS AUGUST 19, 2013, AT 5:30 P.M. AT CITY HALL COUNCIL CHAMBERS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5:30 p.m. on the 19th day of August, 2013, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, etc., in conjunction with the Waterline Reconnection to 334 Bates Street, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 5th day of August, 2013. &e.4//2 Ernest G. Clark, Mayor ATTEST: Suzy Sch res, CMC City Cle±k CITY OF WA I ERLOO Council Communication City Council Meeting: August 5 2013 Prepared: luly 29, 2013 Dept. Head Signature: Eric Thorson PE., City Engineer # of Attachments: SUBJECT: F.Y. 2014 2672 AND 2736 LOGAN AVENUE SANITARY SERVICES CONTRACT NO. 861 Submitted by: amie Knutson PE Associate En nee Recommended City Council Action: It is recommended that Council approve these documents, set August 19, 2013, as the date for the public hearing and bid opening and instruct the City Clerk to publish said notices. Summary Statement Transmitted herewith are the Plans and Specifications for the F.Y. 2014 2672 AND 2736 LOGAN AVENUE SANITARY SERVICES, Contract No. 861, as prepared by the City Engineer's Office. Expenditure Required To Be Determined Source of Funds G. O. Bond Funds Policy Issue N/A Alternative None Background Information: Cc: Rudy Jones, Community Development Director NOTICE OF PUBLIC HEARING On Proposed Plans, Specifications, Form of Contract, And Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Construction Bids For the F.Y. 2014 2672 & 2736 LOGAN AVE. SANITARY SERVICES In the City of Waterloo, Iowa CONTRACT NO. 861 RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 19th day of August, 2013, until 5:00 p.m. for the construction of the F.Y. 2014 2672 & 2736 LOGAN AVE. SANITARY SERVICES, Contract No. 861„ as described in detail in the plans and specifications now on file in the Office of the City Clerk. OPENING OF BIDS All proposals received will be opened in open Council meeting to be held in the Council Chambers in the City Hall in the City of Waterloo, Iowa, on the 19th day of August, 2013, at 5:00 p.m., and the proposals will be acted upon at such later time and place as may then be fixed. PUBLIC HEARING Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above-described improvement project at 5:30 p.m. on August 19, 2013. Said hearing to be held in the Council Chambers in the City Hall in said City. The proposed plans, specifications, form of contract, and estimate of cost for said improvements heretofore prepared by the City Engineer of the City of Waterloo are now on file in the office of the City Clerk for public examination, and any person interested therein may file written objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the meeting above set forth. NOTICE OF HEARING CONTRACT NO. 861 Page 1 of 5 SCOPE OF WORK The extent of the work involved is the construction of 2672 & 2736 Logan Ave. Sanitary Services. The improvements consist of: • Silt Fence • 6 -inch RCP Sanitary Sewer Pipe — Open Trench • 6 -inch RCP Sanitary Sewer Pipe with 12 -inch Steel Casing — Trenchless Installation • Connect to Existing Main • Cap & Plug Existing Service • Restoration — Fine Grading and Seeding BEGINNING AND COMPLETION DATES The work under the proposed contract shall be commenced within ten (10) working days after receipt of "Notice to Proceed" and all items shall be completed on or before October 18, 2013. METHOD OF PAYMENT TO CONTRACTOR The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety- five percent (95%) of the work as it is completed and materials delivered and work approved. Final payment will be made thirty-one (31) days after completion of the work and acceptance by the Council. Before final payment is made, vouchers showing that all subcontractors and workmen and all persons furnishing materials have been fully paid for such materials and labor will be required unless the City is satisfied that material, men and laborers have been paid. The Contractor is hereby notified that if the City does not have cash on hand to pay monthly pay estimates, according to Chapter 384.57 of the Code of Iowa, payment may be made by anticipatory warrants issued bearing a rate of interest not exceeding that permitted by Chapter 74A, Code of Iowa. PLANS AND SPECIFICATIONS Plans and Specifications governing the construction of the proposed improvements have been prepared by Ament Design and approved by the City Engineer, which plans and specifications and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice, and the proposed contract by reference shall be executed in compliance therewith. Plans and Specifications are available from the City Engineer upon the City's receipt of a $25.00 refundable deposit. Deposits will be refunded if the plans are returned in usable condition (i.e. free of highlights, ink markings, tears, stickers, water stains and soiling) to the Engineer's Office by the end of the 14th consecutive day after the project has been awarded. No deposits will be refunded for any plans received after the 14th NOTICE OF HEARING CONTRACT NO. 861 Page 2 of 5 consecutive day, which includes plans returned via mail service. Plan holders are responsible for ascertaining when the project has been awarded. This deposit policy shall also apply to the prime contractor awarded the project for all plans and specifications obtained and distributed by the prime contractor to their subcontractors and suppliers in determining the prime contractor's bid, if the prime contractor wishes for their deposit to be returned. Upon award of project, the prime contractor shall be supplied with the needed number of plans and specifications at no additional cost. CONTRACT AWARD A contract will be awarded for each division of the contract to the qualified bidder submitting the lowest bid. The City reserves the right to reject any or all bids, re -advertise for new bids, and to waive informalities in the bids submitted that might be in the best interest of the City. Bids may be held by the City of Waterloo, Iowa, for a period not to exceed thirty (30) days from the day of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding the contract. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced with the State of Iowa and preference will be given to local domestic labor in the construction of the improvement. PROPOSALS SUBMITTED The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or type the unit bid price and the bid item extension (Unit Price x Estimated Qty) in numerals on the blanks provided. Should there be any discrepancy between the unit bid price and extension, the City of Waterloo shall consider the unit bid price as being the valid unit bid price. The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of the Form of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price and Total Bid. The computer-generated spreadsheet shall include all of the information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer-generated spreadsheet, the TOTAL BID (with alternates, if applicable) shall also be indicated in the space(s) provided on the Form of Bid or Proposal. BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder NOTICE OF HEARING CONTRACT NO. 861 Page 3 of 5 will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the Bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. PERFORMANCE & PAYMENT BONDS The successful bidder will be required to furnish a "Performance Bond" and a "Payment Bond" within ten (10) days after forms are presented to him in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operations of the contractor. MAINTENANCE BOND Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which bond is in addition to the bond given by the Contractor to guarantee the completion of the work. CONTRACT COMPLIANCE PROGRAM / SUBCONTRACTING The program proposes numerical projections regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) as Subcontractors, vendors and suppliers in the performance of Contracts awarded by the City of Waterloo, Iowa. A goal of at least ten percent (10%) for MBE participation on all City funded construction projects that are estimated at $50,000.00 or more. A goal of at least two percent (2%) for WBE participation on all City funded construction projects that are estimated at $50,000.00 or more. Any project funded in part or in total with federal funds shall follow the respective agencies contract compliance program and goals. The Prime Contractor shall make "good -faith efforts" to meet the Contract Compliance MBE/WBE goals. The MBE/WBE subcontractors, suppliers or vendors must provide the Prime Contractor a reasonably competitive price for the service being rendered or the Contractor is not required to accept their bid. LIQUIDATED DAMAGES Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the contractor shall pay to the City Liquidated Damages in the amount of five hundred dollars ($500.00) per day, for each day, as further described herein, in excess of the authorized time. Days beyond the specified completion date for which Liquidated Damages will be charged will be working days that the contractor does, or could have worked, from NOTICE OF HEARING CONTRACT NO. 861 Page 4 of 5 Monday through Saturday. Sundays will be counted only if work is performed. Partial working days will be considered as a full working day. Days not chargeable for Liquidated Damages will include rain days, Sunday if no work is done, and legal holidays. Working days will cease to be charged when only punch list items remain to be completed. Punch list items do not include contract bid items or approved change/extra work orders. When the Contractor believes the project to be substantially completed, a written notice stating the same shall be submitted to the Engineer and a request made for a Punch List. If the work under the Contract extends beyond the normal construction season for such work the Contractor shall submit to the Engineer in writing a request that working days counted toward the project be suspended until work is resumed the following construction season. This amount is not construed as a penalty. These damages are for the cost to the City of providing the required additional inspection, engineering and contract administration. PRE -CONSTRUCTION CONFERENCE Before the work is commenced on this contract, a conference shall be held for the purpose of discussing the contract. The conference shall be attended by the prime contractor, subcontractors and City Officials. RESIDENT BIDDER/NON-RESIDENT BIDDER Attention of bidders is called to compliance with the provisions of the Resident Bidder/Non-Resident Bidder requirements. Each bidder submitting a bid shall execute and include with the bid, a Resident Bidder Certification or a Non -Resident Bidder Certification in the form(s) herein provided. SALES TAX EXEMPTION CERTIFICATES Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase building materials or supplies in the performance of construction contracts let by the City of Waterloo. Published pursuant to the provisions of Division VI of Chapter 384 of the City Code of Iowa and upon order to the City Council of said Waterloo, Iowa, on the day of 2013. CITY OF WATERLOO, IOWA BY: NOTICE OF HEARING Suzy Schares City Clerk CONTRACT NO. 861 Page 5 of 5 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-666 RESOLUTION PRELIMINARILY APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE F.Y. 2014 2672 AND 2736 LOGAN AVENUE SANITARY SERVICES, CONTRACT NO. 861. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the City Engineer of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the F.Y. 2014 2672 and 2736 Logan Avenue Sanitary Services, Contract No. 861, in the City of Waterloo, Iowa, and WHEREAS, said City Engineer did file said plans, specifications, form of contract, estimate of cost, etc., in conjunction with the F.Y. 2014 2672 and 2736 Logan Avenue Sanitary Services, Contract No. 861. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the F.Y. 2014 2672 and 2736 Logan Avenue Sanitary Services, Contract No. 861, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 5th day of August, 2013. rnest G. Clark, Mayor ATTEST: 6 BTizy Sch res, CMC City Cle k Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-667 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE F.Y. 2014 2672 AND 2736 LOGAN AVENUE SANITARY SERVICES, CONTRACT NO. 861, IN THE CITY OF WATERLOO AS AUGUST 19, 2013, AT 5:30 P.M. AT CITY HALL COUNCIL CHAMBERS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5:30 p.m. on the 19th day of August, 2013, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, etc., in conjunction with the F.Y. 2014 2672 and 2736 Logan Avenue Sanitary Services, Contract No. 861, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 5th day of August, 2013. ATTEST: Suzy cha , CMC City Ernest G. Clark, Mayor City Cler Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 CITY OF WATERLOO, IOWA CITY HALL • 715 MULBERRY STREET 50703 MANAGEMENT INFORMATION SYSTEMS Matt O'Brien, Director Council Communication City Council Meeting: 8/5/13 Prepared: 7/31/13 Dept. Head Signature: Matt O'Brien # of Attachments: 0 SUBJECT: Approval of Change Order No. 3 for an increase of $294.98, for equipment purchased from Schmitt Telecom Partners for a New Phone System for the City Submitted by: Matt O'Brien, Director of Technology Recommended City Council Action: Resolution approving Change Order No. 3 for an increase of $294.98 for equipment purchased from Schmitt Telecom Partners for a New Phone System for the City Summary Statements: Additional equipment necessary for the implementation of the City's new phone system. Expenditure Required: $294.98 Source of Funds: GO 2013 Bonds. Policy Issue: N/A Alternative: Eliminate external paging system. Background Information: Council approved a contract with Schmitt Telecom partners on May 28 for the RON installation of a new phone system for the City at a cost of $147,842.15. While we attempted to determine all WIPER needs before issuing the RFP, additional needs have come up as we've had in-depth discussions with Ward 5 departments. We anticipated this would be the case in a complex project such as this. The table below summarizes the equipment and services being added. BOB GREENWOOD At -Large STEVE SCHMITT At -Large Cost Item Department Reason $ 294.98 PA2A system to provide voltage to external paging system, including labor Center for the Arts Hook in overhead paging system to new phone system This change order represents approximately a 0.2% increase in the contract (not including previous change orders). CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, JUNE 11, 2013 GROUT MUSEUM BOARD ROOM 503 SOUTH STREET Chairman Kevin Evans called the meeting to order at 7:32 AM. Present: Mike Allen, Nancy Bamsey, Kevin Evans, Julie Koch-Hoth, Sharon Samec and Marvin Spencer. Staff present: Paul Huting, Bill Bachman, James Bolger, Todd Derifield, Chris Dolan, Mark Gallagher and Travis Nichols. Also present: City Council Liaison Steve Schmitt and Wayne Castle from the City's Engineering Dept. Evans called for approval of the agenda. Motion by Koch-Hoth, seconded by Samec to approve the agenda. Ayes: All. Nays: None. Evans called for approval of the 5/14/13 meeting minutes. Motion by Spencer, seconded by Ramsey to approve the minutes. Ayes: All. Nays: None. Evans called for approval of the bills. Motion by Koch-Hoth, seconded by Samec to approve the bills. Ayes: All. Nays: None. CONSTRUCTION PROGRESS REPORT - SPORTSPLEX — Mark Gallagher updated the Commission Members on both the indoor and outdoor progress of the SportsPlex. Items being or soon to be purchased include Indoor play equipment, golf simulator and weight and cardio equipment. Much of the electrical/plumbing is done. Contractor is ready to start brick exterior. Staff is focusing on memberships. Business connections are good. CONSTRUCTION The Fitness Rack for Furgerson-Fields Park has been installed. This was funded by Black Hawk County Health. New picnic shelter at Byrnes pool parking lot received concrete floor. The roof at the Byrnes Shelter is 90% complete. Waiting for trim. Crews working on flood cleanup in various areas. ADA lift chairs were installed in both pools prior to their opening day. YOUNG ARENA — Chris Dolan Work is ongoing for the new Scoreboard. Anticipate having the new video board/sound system up by July 1st. East and West scoreboards/video boards are up now. USA Wrestling North Plains Tournament is Friday/Saturday, June 14-15. Paul recognized that Chris Dolan was inducted into the Optimist Hall of Fame on Sat. 6/8. SPORTS — Mark Gallagher Jr. Wahawks are hosting a 57 team tournament at Riverfront Sports Park June 15th weekend. June 20, 2013, 5:30 PM, Hellman and Build our Ballpark has scheduled a Ribbon Cutting ceremony at Riverfront Sports Park. Thanks to the sports crew and Travis' construction crew and Todd's forestry crew for the quick flood recovery at Riverfront Sports Park at Exchange Park. Other flood related information — the Boat House did take on water, the lower level doors opened. The Fire Dept. cleaned the lower level and the elevator and alarms were all reset. The only lost revenue is replacing alarm and float batteries. Paul reported the Don Huff family received the Family Community Award in the Wrestling Hall of Fame: GOLF & DOWNTOWN AREA — JB Bolger Wayne Castle from the City's Engineering Dept. spoke to the Commission members about Phase Ill of the Byrnes Drainage Project (for work in area from #11 pond through the Tennis Center.) Funding for the project is through Sept. 30th. Completed top dressing containment facilities for all 3 courses. Golf Rounds Report was distributed. Numbers still on the low side due to weather. Mark's Park Splash is now open. Creek Walls at Gates — waiting for water to calm down — Matthias Landscaping is ready. Gates Pro Shop parking lot asphalt overlay has been completed. Met with AECOM about the storm sewers on 15, 14 and creek PARK & FORESTRY Crews are trimming and removing trees at needed. Stump removal is not being done as no dry soil can be obtained. Planted 50 new trees near the airport in preparation of the Emerald Ash Borer. Mowing has been a challenge. Many of our parks are in waterways or where there is no development. Tough to keep mowed with the wet weather. Crews are spraying medians and Right of Ways. The next regular Leisure Services Commission Meeting will meet at Young Arena on July 9, 2013. Motion by Koch-Hoth, seconded by Samec to adjourn. Meeting adjourned at 8:17 AM. Signed this 9th day of July, 2013. Sharon Samec, Secretary 187 At the regular meeting of the Board of Waterloo Water Works Trustees, held Wednesday, July 17, 2013, there were present Terry M. Kuntz, Chairman; Rodger L. Burris, Vice -Chairman; and Mary H. Potter, Trustee; present. Also in attendance: Steve Schmitt, Waterloo City Council Member; Rick Wilberding, Distribution Department Manager; and Dennis Clark, General Manager and Secretary. Terry Kuntz called the meeting to order at 8:00 a.m. The Board approved to adopt the agenda. The minutes of the regular meeting of June 26, 2013, were approved as read. Upon motion, unanimously passed, the following Bills Resolution was adopted. BE IT RESOLVED BY THE BOARD OF WATER WORKS TRUSTEES OF THE CITY OF WATERLOO, IOWA: That the bills listed below for which warrants against the funds designated, have been issued in payment, are found to be correct, and the acts of the Secretary in issuing and delivering said warrants are hereby ratified and approved. JUNE 30, 2013 GENERAL FUND EFT Treasurer, State of Iowa EFT State of Iowa Treasurer 48898 Aable Pest Control, Inc. 48899 ABM Janitorial 48900 AECOM 48901 Bankers Trust 48902 Dex Media East, Inc. 48903 Iowa Department of Natural Resources 48904 Johnstone Supply 48905 Richard Hurtado 48906 Rebecca L. Warren 48907 Herman Properties 48908 DWD Investments 48909 Salvation Army 48910 Daniel M. Duben, Jr. 48911 Brittanee Outlaw 48912 Marshall Polk 48913 Laura Flowers 48914 Saw Maung 48915 Jon McConnell 48916 Valerie Rust 48917 Chad & Amy Tate 48918 Valerie Merchant 48919 Trayshon A. Forney 48920 Tyler Kurica 48921 Troy Usher 48922 Yvonne Burnside 48923 Ted Karakantas 48924 Eli Hall 48925 Andrew Widdel 48926 Eric Dykstra 48927 James Wade 48928 Katie A. Jorgensen 48929 Deb A. Malek 48930 Shelby J. Schaefers State withholding tax Sales tax Monthly insect control Janitorial services Engineering services for Highway 63 Water Main Design and Reconstruction Principal and interest payment for 29,211.25 2007 Capital Loan Notes Phonebook advertisement 35.75 Water operator certificates for three 60.00 employees Capacitor to repair meter room pump Overpayment on final bill M. D. & U. D. refund Overpayment on final bill Overpayment on final bill Overpayment on final bill M. D. & U. D. refund 10, 320.00 15,295.58 48.50 1,041.50 733.01 „ Il {lSi II II II II II II 11 It tt tt if It It tt 11 11 tf 11 R 11 It fl tt U II LI II II II II II II It LE 11 tt tt 3.87 23.00 94.71 118.27 22.15 50.42 35.42 7.61 57.99 34.30 21.96 58.94 61.25 7.31 11.81 41.25 38.81 7.31 3.91 20.51 7.31 7.31 29.42 8.81 5.41 17.62 4.99 188 48931 Michael A. Brody 48932 Ryan Manahl 48933 Mangel Cleaners 48934 Motor Winding, Inc. 48935 Napa Auto Parts 48936 R Company, Inc. 48937 Rochester Armored Car Co. 48938 Charles Schwab Institutional 48939 Storey Kenworthy 48940 Test Gauge and Backflow Supply, Inc. 48941 Van Wert, Inc. 48942 Waterloo Water Works 48943 Cedar Valley United Way 48944 Iowa Department of Natural Resources 48945 ING Life Insurance 48946 Lincoln Financial Group 48947 Public Employees Credit Union 48948 Postmaster 48949 Charles Schwab Institutional EFT 48950 48951 48952 48953 48954 48955 48956 48957 US Department of Treasurer Acco Unlimited Allen Memorial Hospital Aspro, Inc. Bergen Plumbing, Heating & Cooling Black Hawk Waste Disposal BMC Aggregates, L.C. The CBE Group, Inc. David V. Delagardelle 48958 Flowerama 48959 Iowa Department of Natural Resources 48960 IWI Motor Pads 48961 Innovative Re Holdings LLC 48962 Melissa Pilkey 48963 Sheryl Campbell 48964 Nicole Fordyce 48965 Aubree A. Abbas 48966 St. Vincent DePaul 48967 Chandra L. Claybon 48968 Justin P. Day 48969 Joy Swinton 48970 Daniel & Melissa Sweerin 48971 Donald Weber 48972 Jana Welcher 48973 Steve Kerns 48974 Kwik Trip, Inc. M. D. & U. D. refund 26.42 Jury duty 8.75 Cleaned carpet at 5755 Knollview 150.00 Rebuilt alternator on unit #11 and 112.50 repaired power head on tapping machine Cable to make jumper wires for 32.66 water meter installations Water service line repair at 2,800.00 2308 Lafayette Street Armored car service 242.98 Employer contribution to employee 41,014.00 pension fund Toner, cleaner, small office supplies, 402.41 calculator rolls, copy machine paper and typewriter ribbon Annual calibration and recertification 117.50 of backflow test gauge Meter reading service 5,814.25 Reimbursed petty cash for copies, 40.81 cards and landfill charges Authorized payroll deduction for 137.50 United Way Fee for Notice of Intent for NPDES 175.00 General Permit No. 1 for the Dewitt Road Water Main Extension Authorized payroll deduction for 4,063.00 deferred compensation Authorized payroll deduction for 40.00 deferred compensation Authorized payroll deduction for 4,146.50 credit union Postage 5,500.00 Authorized payroll deduction for 2,228.08 employee pension contribution Federal withholding tax 20,962.62 Chlorine and HFS 11,940.29 Audiogram for one employee 28.00 Cold mix 1,493.10 Replaced water heater damaged at 882.75 1114 Stratford due to meter change Waste disposal 94.00 Roadstone and fill sand 1,800.49 Collection fee 149.94 Reimbursement for damaged 34.96 mailboxes due to water main repair Sympathy flowers 53.50 Water operator certificate renewal 60.00 for one employee Brakes and rotors for unit #8 184.31 Overpayment on final bill 17.53 M. D. & U. D. refund 55.52 39.18 11.81 3.09 25.62 8.81 8.81 8.45 5.74 8.81 8.81 Reimbursement for cell phone 50.00 Fuel for vehicles 4,886.75 It it tt it It It IC It It 44 48975 Travis Larson 48976 Matthias Landscaping Co. 48977 Menards 48978 Nilles Associates 48979 Matt Parrott/Storey Kenworthy 48980 Postmaster 48981 Radio Communications 48982 Michael & Patricia Rottinghaus 48983 Sandee's Ltd. 48984 Schmitt Telecom Partners 48985 Unity Point Clinic - Occupational Medicine 48986 Courier Communications 48987 Welter Storage 48988 Rick Wilberding 48989 Waterloo Water Works EFT State of Iowa Treasurer 48990 Aramark Uniform Service 48991 AWWA 48992 Benton's Sand & Gravel 48993 Black Hawk County Auditor 48994 Black Hawk County Treasurer, MIS 48995 City of Raymond 48996 City of Waterloo 48997 Community National Bank 48998 Craft Cochran Screenprint 48999 Diebold, Inc. 49000 Foster's, Inc. 49001 Gierke -Robinson Co. 49002 Henkel Construction Co. 49003 Hogan & Hansen 49004 HyVee Accounts Receivable 49005 Iowa One Call 49006 JSA Development 49007 Michael & Dorothy Young 49008 Andrew Akin 49009 Jason Backens 49010 Brittany Barthel 49011 Allen Benson 49012 49013 49014 49015 49016 49017 49018 49019 49020 49021 49022 49023 49024 49025 49026 Douglas Blow Lashala Dalrymple Trevor Deutsch Cody L. Drinovsky Jacob Hauser La Juana Scott -Hicks Shar Reh Kevin Henderson Nicholas Schubich Dwayne & Karen Eilers Sheri Kent Tim Hinkel Sarah Shirk Keystone Laboratories Nilles Associates 189 Reimbursement for cell phone 50.00 Replaced damaged tree at 461.49 836 Tower Park Dr. Concrete mix, small fittings, plywood, 392.77 PVC pipe, PVC cement, PVC primer/cleaner and lawn fertilizer Dewitt Road Water Main Extension 596.64 Engineering and Design Uniform embroidery 8.50 Annual box renewal 128.00 Monthly access fee and pager rental 154.00 Easement agreement payment for 1,000.00 Dewitt Road Water Main Extension Rubber stamp 9.25 Assisted with locating phone line 95.00 Drug testing for two employees 74.00 Legal ads 99.22 Storage racks for garage 598.00 Reimbursement for cell phone 50.00 Reimbursed petty cash for transfer 300.00 of customer's funds Sales tax 15,000.00 Towel service 201.36 Membership renewal for D. Clark 204.00 Topsoil 256.43 Water and sewer bond fees 6,246.14 Data processing for May 6,704.33 Sewer, garbage and yard waste fees 11,058.75 Sewer, garbage and storm water 936,074.85 Bank charges for May 385.93 Decals for truck doors 208.00 Repaired night deposit drawer at 772.05 drive -up window Grass seed 145.99 Locating flags 135.00 Hydrant M. D. refund 307.70 Payroll services 581.40 Drinking cups 72.00 One Call service 801.10 Overpayment on final bill 32.50 M. D. & U. D. refund 105.00 105.00 105.00 105.00 M. D. refund 25.00 M. D. & U. D. refund 105.00 'I If It It It It tt M. D. refund M. D. & U. D. refund M. D. refund M. D. & U. D. refund Overpayment on final bill Water sampling Dewitt Road Water Main Extension Engineering and Design 105.00 105.00 200.00 7.85 9.07 46.02 8.74 20.98 8.81 9.18 8.81 71.02 1,030.00 1,887.50 190 49027 Matt Parrott/Storey Kenworthy 49028 Quality Striping, Inc. 49029 Scot's Supply 49030 Sensus Metering Systems 49031 The Driller 49032 Utility Equipment Co. 49033 Wellmark Blue Cross Blue Shield 49034 Waterloo Water Works 49035 Iowa Public Employees Retirement System 49036 ING Life Insurance 49037 Lincoln Financial Group 49038 Public Employees Credit Union 49039 Charles Schwab Institutional 49040 Teamsters Local Union #238 EFT US Department of Treasurer 49041 Al Sewer & Drain Services 49042 Advanced Systems, Inc. 49043 Assurant Employee Benefits 49044 B & B Lawn Care, Inc. 49045 Benton's Sand & Gravel 49046 BMC Aggregates, L. C. 49047 City of Waterloo 49048 Dell Marketing, L.P. 49049 Dex Media East, Inc. 49050 Diebold, Inc. 49051 Electronic Engineering 49052 Gierke -Robinson Co. 49053 Iowa Custom Machine 49054 [WI Motor Parts 49055 Harold C. Andrews 49056 Nicole & Alex Davis 49057 Eric Glass 49058 Elmer E. Jergens 49059 Laure Johnson 49060 Hi Yield, LLC 49061 TL Properties IA2010 LLC 49062 Yvonnea Weatherly 49063 Western Home Communities 49064 Abbi Tyrrell 49065 Jeff Mathews 49066 Brooke Criswell 49067 Andrea M. Arvidson 49068 Brian Gonzales 49069 Peggy Mott 49070 L A Nails 49071 Menards 49072 Motor Winding, Inc. Checks Hydrant M. D. refund Nuts and bolts for hydrant repairs Meters Hydrant M. D. refund Sewer lids for sewer cleanouts at 325 Sycamore Street building Medical insurance Reimbursement for city service fees IPERS for 13 employees Authorized payroll deduction for deferred compensation Authorized payroll deduction for deferred compensation Authorized payroll deduction or credit union Authorized payroll deduction for employee pension contribution Authorized payroll deduction for union dues Federal withholding tax Assisted with locating sewer line at pumping station Maintenance contract for copying machine Dental and disability insurance Mowing well fields Topsoil Roadstone and fill sand 2013 Street Reconstruction Water Main Replacement Program Universal power supply for telephone system Phonebook advertisement Repaired night deposit drawer at drive -up window Monthly vehicle tracking service Logging sling and grinding disc Repaired pave box auger Rotors for unit #4 Overpayment on final bill It IC „ I' 11 It „ It It 11 ,t tt ill It It IC CI AL IC It 11 11 1t M. D. & U. D. refund Lt CI g5 It CC CL CC 'C I( It CC tt CC CC M. D. & U. D. refund and overpayment on final bill M. D. & U. D. refund Overpayment on final bill Restroom and kitchen supplies, landscaping mulch, fix -a -flat and degreaser cleaner Repaired meter department pump 641.12 1,138.87 159.51 148,825.00 772.43 139.10 40, 067.97 9,550.98 12,278.15 4,063.00 40.00 4,146.50 2,215.84 919.00 19,696.13 150.00 144.15 6,620.92 4,200.00 200.10 538.95 31,278.75 488.61 30.00 84.90 329.45 66.44 60.00 261.18 39.98 119.79 8.54 127.47 106.69 1,130.42 8.26 20.00 1,477.77 3.91 51.29 8.74 60.51 117.42 8.81 59.40 264.52 87.95 49073 Networks, Inc. 49074 Matt Parrott/Storey Kenworthy 49075 Postmaster 49076 Storey Kenworthy 49077 Willco, Inc. Payroll Switch for telephone system Printed Consumer Confidence Report Postage Hand soap, hand towels, small office supplies, envelopes, legal pads, cleaner, toner, copying machine paper and print cartridges 20" Butterfly actuator valve at Linden Avenue water tower 191 2,035.00 2,365.27 566.00 542.15 11,049.08 91,100.66 $1,555,161.57 The General Manager presented the Monthly Financial Report as of June 30, 2013 as follows: June 1, 2013 Balance $5,621,345.12 Receipts 516,016.66 Disbursements 590,241.47 June 30, 2013 Balance $5,547,120.31 Debt Reserve Fund 330,000.00 Restricted Bond Fund 0.00 Bond Debt Sinking Fund 201,461.28 Repairs & Rehabilitation Fund 318,950.77 General Fund Balance 4,696,708.26 $5,547,120.31 It was moved, seconded and approved to receive and place on file the Monthly Financial Report as presented. The General Manager presented the Revenue and Expense Summary as of June 30, 2013 as follows: Operating Revenue Operating Expense Non -Operating Revenue Non -Operating Expense Capital Expense 2012 2013 $3,594,024.40 $3,677,690.79 2,589,293.55 2,631,309.71 $1,004,730.85 $1,046,381.08 72,592.05 35,576.25 639,476.64 $ 402,270.01 72,335.43 29,211.25 256,922.00 $ 832,583.26 It was moved, seconded and approved to receive and place on file the Revenue and Expense Summary. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 1503 Newell Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $3,200.00, which is supported by invoice from R Company d/b/a Frickson Backhoe & Trucking, showing the work necessary to repair the service line in regards to the following: 192 WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 1503 Newell Street, which is located on Lot 15 Country Club Acres, also unplatted Waterloo East commencing at a point 33' N of SE corner SW SW Sec. 18, Twp. 89, R 12 thence W 10 ft., thence N 280 ft., thence E 10 ft., thence S to point of beginning commonly known as 1503 Newell St., Waterloo, Iowa, Black Hawk County, and owned by Ruth B. Anderson, deceased, signed by Darwyn McKinnis, son and General Power of Attorney. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Burris, Potter. Nays: None. Absent: None. Resolution adopted. The modified cash basis financial reports, as of June 30, 2013, indicate a year to date gain of $832,583.26 versus a gain of $402,270.01 at this time last year. The increase can be attributed to the decrease in capital projects paid to date in 2013 and the 6.0 percent rate increase effective January 1, 2013, both partially offset by the lower than expected pumpage year to date. Operating expenses running below budget have also contributed to the gain year to date. Cash balances are running slightly higher than those of one year ago. Expected capital expenditures in the balance of 2013 include water main projects connected to the 2012 and 2013 Street Reconstruction Projects, Donald Street Reconstruction, completion of the Shaulis Road water main extension, the first year of the Highway 63 water main replacement, the Dewitt Road water main extension, the Ranchero Road water main extension, Well No. 19 VFD Controls and Replacement Stand-by Power, repair of the Ansborough at Highway 20 water main, extension of the Shaulis Road water main extension at Highway 63, GIS-Mapping- CMMS-Document Management, and numerous other smaller projects. A large bond payment will be due in December 2013. Other expenses can be directly tied to repair and replacement work due to aging infrastructure. A simplified summary of revenue and expenses for 2013 was reviewed and discussed by the Board. The Water Works continues to face a challenging financial environment with several capital projects in various stages of development, while the scheduling driving force on many of the projects continues to be a concern. For the projects listed above, the Highway 63 Water Main Replacement Project will be a two year project, with very little Water Works control of the schedule. Other major carry forward projects anticipated in 2014 include continuation of the water main replacement program associated with the annual Street Reconstruction Project, repair of highway crossings, and continued consultation of the Customer Information Software replacement. New projects under consideration in 2014 and beyond include projects to eliminate dead ends; retrofitting major wells with variable frequency drive systems and updated stand-by power supply equipment; projects to safeguard and improve major highway water main crossings; replacement of water mains in poor condition; automated metering upgrades; water main projects associated with large City projects such as reconstructions of Kimball Avenue, University Avenue, and Highway 63 in downtown Waterloo; projects associated with economic development, facilities improvements and numerous smaller capital expenditures. 193 There are certainly enough projects to consume the available cash resources. The timing of projects is critical to manage cash flow levels, without the use of debt financing. Project scheduling and planning will help determine if cash balances are adequate for anticipated projects, at current or future water rates. It was moved by Potter, seconded by Burris and unanimously approved to set August 21, 2013 as the date of Public Hearing to set the 2014 water rates, including consideration of a possible water rate increase, effective January 1, 2014. The General Manager reported the following regarding cash flow and appropriate cash balances for the Waterloo Water Works. The Water Works has been asked what should be an appropriate cash balance. This question is related to several factors, including future capital expenditures in the next year and beyond, water rates, operational expenses and other factors. It has been recommended by Hogan -Hansen PC that the Waterloo Water Works consider maintaining a minimum cash balance of at least twenty-five percent of the Water Works annual revenues. The budgeted 2013 revenue is $8,027,400, while twenty-five percent of the budgeted 2013 revenue is $2,006,850. Review of the preliminary Summary of Revenue and Expenses work sheet shows that the cash balance could fall to as low as $1,669,602 by the end of year 2013. To reach that amount, all of the planned capital projects for the year would be funded, which may not occur. On the other hand, unexpected expenses could also occur, which could reduce the cash balance further than shown on the worksheet. Other items to consider include the following: • The Water Works has over $58 million dollars of identified projects that are unfunded. • The Water Works has a Pension Plan current liability of $2,838,995, with the Plan seriously underfunded. • The Water Works is paying off Series 2007 revenue bonds, with an outstanding balance of $1,470,000. • Water Works infrastructure is nearing the end of its useful life. Without project funding with current assets, projects would need to be funded with debt financing. This would place a burden on future generations for today's improvements and repairs, where it is likely that those same future generations will need to fund improvements and repairs at a much higher frequency and level of cost than that of today. • Governmental cash balances committed to operations and projects are not uncommon. As of June 30, 2012, the City of Waterloo's current assets totaled $126,333,566, with total GO Bond debt of $89,070,000 and $4,889,600 in sewer revenue bonds. • The Water Works has traditionally financed projects with current cash balances, rather than by debt financing, with very little history of bonded indebtedness. • The Water Works' primary source of revenue comes from the sale of water. The Waterloo Water Works generally enjoys the lowest, or near lowest, water rates in the State of Iowa. Even with several water rate increases over the last 10 years, the spread between average water rates in the State of Iowa and those of the Waterloo Water Works rates continues to increase, indicating that Waterloo's water rates are becoming even more economical for our customers over time. • The Water Works could reduce cash flow efficiencies by switching to debt financing similar to the City, which would increase the cost of operations by greatly increasing interest expenses, and burden future rate payers. • Cash balances and water rates will need to be balanced between the demand for improvements and repairs, and the ability to complete projects in a timely fashion. 194 Martinson Real Estate Development, L.L.C. is developing the Geraldine Extension development in Waterloo, Iowa. The development is south of Airline Highway and west of Airport Boulevard. Plans for the project were submitted to the Water Works in July 2012 and the Board of Trustees approved the extension in August 2012. The developer or engineer is required to submit project closeout documents, including as -built plans, 2 -year maintenance bonds, test results, the engineer's certification of completion, and statements of values of improvements. Several documents have not been received as of today's Board meeting. It was moved by Kuntz, seconded by Burris and approved to table this agenda item until such time as all of the required submittals have been provided to the Waterloo Water Works. The Ranchero Road Water Main Extension Project will extend a 12 -inch water main along Ranchero Road, from the intersection with Dewitt Road easterly to a the existing water main stub west of Highway 63. This extension will help provide water to Hudson's northern tier, and eliminates the dead end water main serving the John Deere Engine Works, in conjunction with the Dewitt Road Water Main Extension Project. In February 2013, the Board approved a professional services agreement with Wayne Claassen Engineering and Surveying, Inc., to provide engineering design and construction review services for the extension. A key feature of the project is to install water main across the Greenbelt, Black Hawk Creek, wetlands and natural wooded areas with minimal disruption to the natural undeveloped areas. The project design includes three long direction drill bores through the area, with the longest bore over 1,600 feet in length. The Engineer's Opinion of Probable Construction Costs is $976,670 plus a ten percent contingency for a total of $1,074,337. The 2013 Capital Improvement budget includes the sum of $541,500 for the project. The Engineer has completed the plans and specifications for the project and submitted permit applications to the Corps of Engineers, the City of Waterloo, and the Iowa DNR for a Flood Plain Development permit, and for a Construction permit. All permits have been received except for the Construction permit, which we expect to receive in the near future. It was moved by Potter, seconded by Kuntz and unanimously approved to instruct the General Manager to prepare plans, specifications, form of contract, etc. It was moved by Potter, seconded by Kuntz and unanimously approved to receive, place on file and preliminarily approve plans, specifications, form of contract, etc. It was moved by Potter, seconded by Kuntz and unanimously approved to adopt a resolution to instruct the General Manager to publish notice of plans, specifications, and taking of bids; and to set August 21, 2013 as the date of Public Hearing for the Ranchero Road Water Main Extension Project. The following items were reported by management: The water pumpage information for June 2013 was 18.54% less than June 2012. Water pumpage for the first six months of 2013 was 8.14% less than the first six months of 2012. 195 The current market value of the Pension Fund as of June 30, 2013 is the sum of $4,397,571.34, including one employee's personal balance of $31,714.69. The value of the fund decreased $53,351.16 in the last month and increased $435,297.79 year to date. The Waterloo Water Works has made contributions of $234,139.00 to the plan in 2013. Employees have made contributions of $29,437.86 to the plan in 2013. Year to date fees are the sum of $31,053.46, year to date payments to retirees are the sum of $230,917.55, and the year to date performance of the fund is plus 11.50 percent. A list of several major projects and initiatives currently underway or planned for 2013 was presented to the Board. The next regular meeting is scheduled for Wednesday, August 21, 2013 at 8:00 a.m. Upon motion, the meeting was adjourned at 9:11 a.m. } BOARD OF TRUSTEES Secretary MINUTES WATERLOO REGIONAL AIRPORT BOARD Tuesday June 25, 2013 I. ROLL CALL Dee Vandeventer declared a quorum and called the meeting to order at 1:00 pm. Board members present were: Dee Vandeventer, Bob Justis, Aaron Buzza, Hugh Field, and Ed McCann. R.J. Reynolds, Air Traffic Control Tower; Joe Reilly and Wendy Wilson, Delta Global Services; Doug Schindel, AECOM; Rusty Zey and Sheila Combs, Airport Administration, were also in attendance. Vandeventer stated that this would be Ed McCann's final regular Board meeting and thanked him for his service to the Airport and the City of Waterloo. Absent: Lou Porter, Christa Miehe, Councilman Getty and Councilman Hart. II. AGENDA AS RECEIVED OR AMENDED. No amendments to the Agenda. III. PUBLIC COMMENTS. None. IV. REPORTS A. Director's report — Combs reviewed City budget reports through May 2013. Combs discussed May 2013 revenues and expenses for the airport operating budget. Also reviewed were FY '13 YTD revenues and expenses through May 2013 and projections for year-end. Discussion followed. Combs reviewed airfares provided by IDOT comparing all airlines and an American Airlines (AA) sample comparing fares out of Waterloo to Cedar Rapids and Dubuque fares. On-time performance was reviewed for May 2013. Also reviewed were load factor analysis and enplanements, which were up recently as AA appeared to lower fares out of ALO. Combs informed Board members that the Kiwanis Club is working on putting together Air Shows for 2014 and 2015. They have prepared the paperwork to try to secure the Thunderbirds for 2014 and the Blue Angels for 2015. The Board discussed a proposal by Trillion Aviation to provide interim management consultant services and assist in the search for a new permanent Director. Buzza moved to hold a special meeting via conference call on Thursday June 27, 2013 at 1:30 p.m. to vote on the proposal. Justis seconded. Ayes: 5. Motion passed. V. BOARD APPROVAL B. Approval of Minutes of May 28, 2013 Regular Meeting. Regular minutes of the May 28, 2013 meeting were reviewed. Buzza moved to approve the minutes. McCann seconded. Ayes: 5. Motion passed. C. Motion to Receive and File May 2013 Expenses. All operating and capital expenses were reviewed. Combs discussed the expenses that were non -reoccurring. Field moved to receive and file. Justis seconded. Vandeventer abstained due to a payment to ME&V. Ayes: 4. Motion passed. D. Approval of Award of Contract for Rehab Taxiway B -- Schindel provided an overview of the bids received for the Rehab Taxiway B project. Discussion followed. Field moved to approve. Justis seconded. Ayes: 5. Motion passed. VI. OLD BUSINESS None. VII. NEW BUSINESS None. V. ADJOURNMENT Field moved to adjourn the meeting at 2:15 pm. McCann seconded. Ayes: 5. Motion passed. Respectfully submitt-:; � w Jab o ja51-i 5� Fo V Dee % an - v- , Chai erson tc};vi5 chair MINUTES WATERLOO REGIONAL AIRPORT BOARD SPECIAL MEETING Thursday June 27, 2013 I. ROLL CALL Dee Vandeventer declared a quorum and called the meeting to order at 1:40 pm. Board members present or via phone were: Dee Vandeventer, Bob Justis, Hugh Field, and Ed McCann. Sheila Combs, Airport Administration, was also in attendance. Absent: Lou Porter, Christa Miehe, Aaron Buzza, Councilman Getty and Councilman Hart. II. AGENDA AS RECEIVED OR AMENDED. No amendments to the Agenda. III. PUBLIC COMMENTS. None. IV. REPORTS None. V. BOARD APPROVAL A. Approval of Amended Agreement with Trillion Aviation to Provide Interim Management Assistance. Justis moved to approve the amended agreement with Trillion Aviation. Field seconded. Ayes: 4. Motion passed. VI. OLD BUSINESS None. VII. NEW BUSINESS None. V. ADJOURNMENT Justis moved to adjourn the meeting at 1:50 pm. McCann seconded. Ayes: 4. Motion passed. 06 Su s�iy, (.,1-i vt3 CiR`6 o ('Dee Respectfully submitted, l3 andeve Chairperson Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Word 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large C TY OF WATERLOO, IOWA HUMAN RESOURCES DEPARTMENT 620 Mulberry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4569 July 26, 2013 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicant(s), who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Fire Recruit for the City of Waterloo, Iowa Fire Rescue Department. Appointment(s) shall be made from this list for the next two years (July 26, 2013 — July 25, 2015). CERTIFIED LIST Jonathan Eastman Micah Moore Joseph Whalen Sam Brown Travis lhnen Reid Boevers Levi Hubka Caleb Christiansen Kyle Bovy Randy Schilling William Herkelman Andrew Vaughn Kyle Trelka Kyle Junk Dan Oswald Mike Zimmerly Kyle Fuller Brandon Kimmich Sarah McCormick Brian Kliegl Sam Knupp CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CERTIFIED LIST CONTINUED Shane Oltman Tyler Schellhom Randall Hansen John Goeller Chris Roth Respectfully submitted, Tim Luce Date rib, 464.° / John Blitsch Date 40 7 210 Bonetta Culp Date CS LIST FIRE RECRUIT 13 CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance Department CITY HALL 715 MULBERRY STREET 50703 Today's Date: 7/19/2013 Effective Date: 10/28/2013 Employment Date: 10/28/2008 Planning & Zoning Job Title/Classification Associate Planner This is to report that the employment of Adam Poll with the City of Waterloo has been severed by reason of: ❑ Retired Disability Related ❑ No ❑ Yes O Resigned ❑ Termination ❑ Other In accordance with City Policy, it is equested to allow payment which consists of the following: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued - 44 $ 20.91 $ 920.04 Vacation -Current 53.82 $ 20.91 $ 1,125.38 Usable Sick Leave ` 8 $ 20,91 (x) 25% $ 41,82 Frozen Sick Leave 0 (x) 60% $ - Personal Hours 24 $ 20.91 $ 501.84 Comp Time Pay $ - Unscheduled Leave $ - Other Pay * 16.25 $ 19.84 $ 322.40 Total Payment Comments: Other Pay is his 25% 4113 sick leave payout $ 2,911.48 Approved -by -- f Human Resourifes Date -7-7 I7, (3 Date ` 12) Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Council Agenda Date: ,F-5--13 0 Accruals ❑Status 9-9 Updated 628/11 CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance Department CITY HALL 715 MULBERRY STREET 50703 Today's Date: 7/17/2013 Effective Date: 7/19/2013 Employment Date: 6/212013 City Engineer's Office Job Title/Classification Engineering Technician This is to report that the employment of Jeff Murphy with the City of Waterloo has been severed by reason of: I Retired Disability Related El No ❑ Yes El Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 110 $ 24.75 $ 2,722.50 Vacation -Current 120 $ 24.75 $ 2,970.00 Usable Sick Leave 8 $ 24.75 (x) 25% $ 49.50 Frozen Sick Leave 965.2 $ 24.75 (x) 60% $ 14,333.22 Personal Hours 16 $ 24.75 $ 396.00 Comp Time Pay 0 $ Unscheduled Leave 0 $ - F.Y. 13 Sick Payout 7 $ 24.24 $ 169.68 Total Payment $ 20,640.90 Approved by Human Resourc# `,) Date 7/22/2013 Date Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Council Agenda Date: 2-5-/ 3 111 Accruals ❑Status 0-9 Updated 6/28/11 CITY OF WATERLOO Council Communication City Council Meeting: August 5, 2013 Prepared: July 24, 2013 Dept. Head Signature: Dennis Clark # of Attachments: 1 ,L/1) SUBJECT: Request to certify assessment of work performed by the Waterloo Water Works at 1 location (Consent agenda item) Submitted by: Dennis Clark, General Manager of Waterloo Water Works Recommended City Council Action: Adopt a resolution approving communication from the General Manager of the Waterloo Water Works transmitting request to certify repair amounts for work performed by the Waterloo Water Works. Address Amount to certify 1503 Newell Lafayette Street $3,200.00 Summary Statement: The Board of Trustees of the Waterloo Water Works adopted a resolution at their Board meeting, instructing the General Manager to forward the request to certify to the City Council of Waterloo, Iowa. The repairs were made to the private service lines of customers of the Waterloo Water Works. Expenditure Required: No City funds are required for this action. The Water Works pays for the repairs to the private service lines, and recovers the cost of the repairs through this assessment process. Source of Funds: Waterloo Water Works operating funds, generated from water sales. Policy Issue: Alternative: Background Information: DENNIS D. CLARK, P.E. General Manager WATERLOO WATER WORKS 325 SYCAMORE STREET P.O. BOX 27 WATERLOO, 10'1NA 50704 July 24, 2013 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 Dear Honorable Mayor & Council: 319-232-6230 FAX: 319-232-1962 TRUSTEES: TERRY M. KUNTZ, Chair RODGER L. SURRIS, Vice -chair MARY H. POTTER The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, July 17, 2013. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $3,200.00, which is supported by invoice from R Company d/b/a Frickson Backhoe & Trucking, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 1503 Newell Street, which is located on Lot 15 Country Club Acres, also unplatted Waterloo East commencing at a point 33' N of SE corner SW SW Sec. 18, Twp. 89, R 12 thence W 10 ft., thence N 280 ft., thence E 10 ft., thence S to point of beginning commonly known as 1503 Newell St., Waterloo, Iowa, Black Hawk County, and owned by Ruth B. Anderson, deceased, signed by Dar wyn McKinnis, son and General Power of Attorney. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. Page 2 It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk, On Vote: Ayes: Kuntz, Burris, Potter. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure This Resolution prepared by Nancy Eckert, City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2009-769 RESOLUTION CALLING FOR A PUBLIC REFERENDUM TO AUTHORIZE THE IMPOSITION OF A LOCAL SALES AND SERVICE TAX IN THE CITY OF WATERLOO, IOWA, AT THE RATE OF ONE PERCENT (1%) TO BE EFFECTIVE ON JANUARY 1, 2011. WHEREAS, Chapter 422B of the Iowa Code authorizes the imposition of certain local option taxes after an election in which the majority of the electors vote in the affirmative, and WHEREAS, the City Council of the City of Waterloo, Iowa is requesting that a referendum be held on November 3, 2009, for the imposition of one percent (1%) sales and service tax for Black Hawk County in which one hundred percent (100%) of the revenue generated in the City of Waterloo be designated for (1) reconstruction/repair/replacement/improvement of existing streets, curbs, structures, storm sewers; and (2) the construction/improvement of streets, but only for projects for which matching funds are available, all in the corporate limits of Waterloo, Iowa, and WHEREAS, the City Council of the City of Waterloo, Iowa hereby requests to the Black Hawk County Board of Supervisors that a seven year repeal, without elections, be placed on the one percent (1%) sales and service tax whereas the tax would terminate without another public referendum on December 31, 2017, and WHEREAS, the City Council of the City of Waterloo, Iowa, declares its intent to hold a special county -wide election for the purpose of permitting the electorate to pass upon the proposition of imposing a one percent (1%) sales and service tax for Black Hawk County according to Chapter 422B.1(3)(b) of the 2008 Code of Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: Section 1. That the County Commissioner of Elections of Black Hawk County is hereby directed to give notice of submitting to the voters of Black Hawk County for November 3, 2009, the following proposition: "To authorize the imposition of a local sales and service tax in Black Hawk County at the rate of one percent (1%) to be effective on January 1, 2011." Section 2. That revenues from the sales and service tax are to be allocated in the City of Waterloo as follows: Zero percent (0%) of said local option sales and service tax is to be used for property tax relief. One hundred percent (100%) of the revenue generated in the City of Waterloo, Iowa, be designated for (1) reconstruction/repair/replacement/improvement of existing Res. No. 2009-769 Page 2 streets, curbs, structures, storm sewers; and (2) the construction/improvement of streets, but only for projects for which matching funds are available, all within the corporate limits of the City of Waterloo. BE IT FURTHER RESOLVED that the City Council of the City of Waterloo, Iowa, requests the Board of Supervisors of Black Hawk County to set the date of December 31, 2017 whereby the tax would be repealed, without election. In order for the tax to be continued another public referendum would have to be held prior to said termination date. Section 3. That the City Clerk is hereby authorized and directed to provide a certified copy of this resolution to the County Commissioner of Elections of Black Hawk County and to the Board of Supervisors of Black Hawk County. PASSED AND ADOPTED this 3rd day of August, 2009. Tim Hurley, Mayor ATTEST: Nancy Eckert, CMC City Clerk CERTIFICATE I, Nancy Eckert, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Resolution No. 2009-769, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 3rd day of August 2009. 2009. Witness my hand and seal of office this 5th day of August, SEAL Nancy Eckert, CMC City Clerk W °\i N LA PORTE ROAD 0 -- -_r FLP 838.3b 5 844 SHALLOW FLAT TOP NEW MH #1 EX. 10" = 331.4' TOP = 844.20 SLOPE = 0.33% FL = 838.60 VERIFY CONSTRUCT OYER EX. FL I -In >- BOPP STREET 60' STUB. 0 SA\ MAINTAIN EX. 10" SANITARY AS STUB INTO LOT 1. CAP AS NEEDED. FILL REMAINDER OF EX. SAN. TO SOUTH TO END OF EX. PIPE IN EX. MANHOLE WITH FLOWABLE MORTAR OR REMOVE EX. PIPE. LOT 1 FILL WITH FLOWABLE MORTAR. _-,849 !=1 _s 2 X w 848 846 844 842 840 838 8� • SA\ calk PLUG EX. TO NORTH w is EX. FL = 839.15 SCALE: HOR. 1" = 15' VER. r = 3' 848 846 844 842 840 838 EX. TOP = 847.59/ FL = 839.15 \ co TOP = 844.77 FL = 839.39 SA\ sA5 c9 0 15 30 60 ALL CONSTRCUTION SHALL BE PER CITY OF WATERLOO STANDARD SPECIFICATIONS. PROVIDE TRAFFIC CONTROL PER MUTCD. A 2' �t�\\��F��SS /ino//ii \`Q��. • •."-.9 ��%� `�X.GROUND ,tv;• Licensed •�,=74• , � 2--e';/,.7 38 •£6-/P21----'4"._ 'Z= _0. Bruce P. ;