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HomeMy WebLinkAbout08/19/2013THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, AUGUST 19, 2013 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality Jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. 1. 2. August 19, 2013 Roll Call. Moment of Silence. Pledge of Allegiance: Carolyn Cole, Ward 2 Council Member. Agenda, as proposed or amended. Minutes of August 12, 2013, Regular Session, as proposed. Page 2 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request of Captain Joe Leibold to hold Mayor's Fitness Day (Mayor's Fun Run) event to be held on September 19, 2013 at the Expo Center with the route to start 9:30 a.m. and end 12:00 p.m. Submitted by Joe Leibold, Waterloo Police Captain 3. Request of KBOL Radio Station for a variance to the Noise Ordinance on Sundays from August 11, 2013 through September 8, 2013 from 12:00 p.m. to 6:00 p.m. in conjunction with Simdau Grppve Fest events to be held at Sullivan Park including the use of a PA system, together with recommendation of approval of Director of Safety Services. 4. Request of Mary J. Tempel for a concrete driveway to be located at 1207 Oregon Street, together with recommendation of approval of City Engineer. b. Motion to approve the following: Travel Requests Name & Title of Personnel Class/ Meeting Destination Date(s) Amount not to Exceed Larry Ticknor, Rusty Zey, Randy Shepard, Troy Deeds Aircraft Live Fire Training Cedar Rapids, IA Sept. 25- 26, 2013 $1,600.00 Larry Smith, Superintendent 2013 IAWEA Fall Short Course Ankeny, IA Sept. 10- 11, 2013 $425.00 August 19, 2013 Page 3 Class C Beer License Permit Application 3. Michoacana Meat Market, 1215 Franklin Street (Renewal) (expires 4/26/ 14) (Includes Sunday Sales) Class C Liquor License Permit Application 4. Golden China Restaurant, 2046 E. Ridgeway Avenue (Renewal) (expires 5/4/14) (Includes Sunday Sales) Cigarette Permit Application 5. Ali's Liquor, 1117 E. 4th Street 6. Bonds PUBLIC HEARINGS 2. Waterline Reconnection to 334 Bates Street Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close the hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to open and read bids and refer to City Planner for review. Submitted by Noel Anderson, Community Planning and Development Director 3. F.Y. 2014 2672 & 2736 Logan Avenue Sanitary Services, Contract No. 861 Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close the hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to open and read bids and refer to City Engineer for review. Submitted by Jamie Knutson, PE, Associate Engineer August 19, 2013 Page 4 4. Development Agreement with David and Mary Staudt to purchase salvage rights for city owned property located at 519 E. 3rd Street for $1.00 with a development agreement allowing the salvaging of the woodwork and the demolition of the structure when the salvaging is complete. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly. Resolution approving said development agreement; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director RESOLUTIONS 5. Resolution approving a Contract for Professional Services with Iowa Northland Regional Council of Governments (INRCOG) in the amount of $8,800 for INRCOG to assist in the development of an Airport Zoning Ordinance. Submitted byAric Schroeder, City Planner 6. Resolution approving Grant Agreement with Iowa Department of Transportation in the amount of $28,000, with a 20% local match, for air service consulting and marketing for Waterloo Regional Airport. Submitted by Steve Wareham, Airport Director 7. Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Peterson Contractors, Inc. (PCI) of Reinbeck, Iowa at a total cost of $124,050.57 in conjunction with 2011 Riverview Recreation Area Passive Unit Enhancement Phase IL Submitted by Travis Nichols, Facilities/Project Manager, Leisure Services 8. Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Boulder Contracting of Grundy Center, Iowa at a total cost of $53,277.50 in conjunction with F.Y. 2013 Riverview Recreation Area Restroom. Submitted by Travis Nichols, Facilities/Project Manager, Leisure Services 9. Resolution approving demolition contract with Kelly Demolition and Excavating, LLC of Mount Vernon, Iowa in the amount of $172,900.00 for demolition services with RACM of 2265 Lafayette, Contract No. 841. Submitted by Noel Anderson, Community Planning and Development Director August 19, 2013 Page 5 10. Resolution approving demolition contract with Lansing Brothers Construction of Luxemburg, Iowa in the amount of $39,150.00 for demolition services with RACM of 115 smith and 710 Willow Streets. Submitted by Noel Anderson, Community Planning and Development Director 11. Resolution approving acceptance of bid of Larson Construction Company for the Construction of Alternates 4 & 5 for the city of Waterloo Public Works Building in the amount of $745,000. Submitted by Mark Rice, Public Works Director 12. Resolution approving request to name a portion of a private street Arbor Lane located immediately to the east Maywood Avenue and Archer Street that will serve as access to two new homes to the west of Maywood Avenue. Submitted by Noel Anderson, Community Planning and Development Director 13. Resolution setting date of hearing as September 9, 2013 to receive and open bid proposals for the sale of city owned property located at 1640 Cherry Hills Drive, with a minimum bid proposal of $5,000 and a Development Agreement; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning and Development Director 14. Resolution setting date of hearing as September 9, 2013 to approve Development Agreement between Shri Ganapati & Bajrangbalin Inc. d/b/a Fairfield Inn & Suites and the City of Waterloo for the construction of a new 81 room, multi -story hotel development at the southeast corner of Crossroads Boulevard and Bopp Street, adding $2.64 million in taxable value to site, and tax rebates for 8 years at 50%; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning and Development Director 15. Resolution setting date of hearing as September 9, 2013 to approve Development Agreement between Crossing Point, LLC, f/k/a Proactive Holdings IV, LLC and the City of Waterloo for the redevelopment of the former Kmart Plaza site, including the main building and creation of multiple out -lots, adding $3.5 million in new taxable value to site, and tax rebates for 10 years at 50%; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning and Development Director 16. Resolution setting date of hearing as September 3, 2013 to approve a request by the Black Hawk County Conservation Board to lease property in the Sherwood Park area; and instruct City Clerk to publish notice. Submitted byAric Schroeder, City Planner August 19, 2013 Page 6 17. Resolution setting date of hearing as September 3, 2013 to approve the creation of the Crossroads Waterloo Urban Renewal and Redevelopment Plan and Tax Increment Financing (TIF) District; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning and Development Director OTHER COUNCIL BUSINESS 18. Motion approving Change Order No. 1 for a net increase of $2,745.50 for work performed by Mike Dolan Concrete & Masonry of Waterloo, Iowa an accumulated amount of adjustments from original to final quantities that were determined necessary during the construction of the project for F.Y. 2012 Chautauqua Park Curb Repair, Contract No. 828. Submitted by W. Wayne Castle, PLS, El, Associate Engineer 19. Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Mike Dolan Concrete & Masonry of Waterloo, Iowa at a total cost of $97,068.00 in conjunction with F.Y. 2012 Chautauqua Park Curb Repair. Submitted by Eric Thorson, P.E., City Engineer 20. F.Y.2014 Sidewalk Repair Assessment Program - Zone 3, Contract No.852. Motion to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as September 9, 2013; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by W. Wayne Castle, PLS, El, Associate Engineer ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, August 19, 2013 4:55 p.m. - Human Resources Committee, Council Chambers 5:10 p.m. - Finance Committee, Council Chambers August 19, 2013 Page 7 PUBLIC INFORMATION 1. Certified List for the position of Police Recruit, as certified by the Civil Service Commission on August 9, 2013. 2. Certified List for the position of Bookkeeper, as certified by the Civil Service Commission on August 9, 2013. 3. Certified List for the position of Fire Engineer, as certified by the Civil Service Commission on August 9, 2013. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2013 Blowers Creek Cunette Repairs, Contract No. 845 Pay estimate No. 2 to Stickfort Construction in the total amount due of $38,674.98. 2. Stormwater Lift Stations, Study & Design Phase Westfield Ave., Virden Creek & Vinton Pay to Stanley Consultants, Inc. in the total amount due of $30,401.36. 3. Waterloo Stormwater Lift Stations - Hollywood, Pay estimate No. 22 to Snyder & Associates in the total amount due of $4,008.00. 4. Dnj Run Creek Arch Stormwater Manhole & Valve Replacements, Contract No.814 Pay to AECOM in the total amount due of $12,818.55. 5. Donald Street Improvements, U.S. Highway 63 to Mildred Street, Construction Phase, Project No. STP -U-8155(714)-70-07 Pay estimate No. 14 to AECOM in the total amount due of $6,276.34. 6. U.S. Highway 63 Improvements, Newell Street to Donald Street, On -Call Post Design Services, Federal Project No. NHSX-63-6(69) - 3H-07, Contract No. 790 Pay estimate No. 5 to AECOM in the total amount due of $7, 739.59. 7. F.Y. 2012 Delane Avenue Watershed Detention Basin, Contract No. 853 Pay estimate No. 7 to JDE Engineering in the total amount due of $15,270.00. August 12, 2013 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, August 12, 2013. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Welper, Hart. Absent: Schmitt. Moment of Silence. Pledge of Allegiance: David Jones, Ward 1 Council Member. 141363 - Hart/Greenwood that the Agenda, as amended, for the Regular Session on Monday, August 12, 2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion carried. 141364 - Hart/Greenwood that the Minutes, as proposed, for the Regular Session on Monday, August 5, 2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion carried. Mayor Clark read a Proclamation declaring August 12 - 18, 2013, as "Waterloo Bucks Week". Mayor Clark presented Certificates of Retirement, Plaques, and Badges to reserves officers Dale Hall (1978-2012) and Joel Cizek (1999-2012). CONSENT AGENDA 141365 - Hart/Greenwood 1. that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated August 12, 2013, in the amount of $3,865,210.44, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2013-668. 2. Request of James Buehner for a concrete driveway to be located at 816 Midland Street, together with recommendation of approval of City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2013-669. 3. Request of Barbara L. Brainard for a concrete driveway to be located at 4834 William Drive, together with recommendation of approval of City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2013-670. 4. Request of Steven Droste for a concrete driveway to be located at 1445 Arbor Lane together with recommendation of approval of City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2013-671. 5. Resolution rescinding Resolution No. 2013-460 that was inadvertently adopted on June 3, 2013 authorizing the sale of City -owned property located at 532 Sumner Street to Wendell Gaines for $1.00, plus costs, for rehabilitation of the residential property. Resolution adopted and upon approval by Mayor assigned No. 2013-672. b. Motion to approve the following: Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to exceed Craig Clark, Building Official/Maintenance Administrator ICC Annual Conference & Code Hearings Atlantic City, NJ Sept. 28 - Oct. 7, 2013 $2,605.00 August 12, 2013 2. 3. 4. 5. 8. 9. 10. 11. 12. 13. 14. 15. Page 2 Chawne Paige, Digital Arts Manager & Elizabeth Andrews, Registrar Haitian Art Society Conference Atlanta, Georgia Aug. 14 -20, 2013 $1,990.00 Adam Liddle, Police Officer Highway Drug Investigations Johnston, Iowa Sept. 25 -27, 2013 $355.00 Dan Trelka, Police Chief; Tim Pillack, Captain; Todd Wilson, Greg Petersen, Clear Lake Police Dept. Mid -States Organization Crime Information Center Conference Bloomingdale, Illinois Sept. 9- 13, 2013 $3,712.48 Rebecca Johnson, Human Rights Specialist 16th Annual EXCEL Training Conference Denver, Colorado August 26 - Sept. 2, 2013 $2,967.60 6. Recommendation of appointment of Lance Even to the position of Park Maintenance II - Forestry effective pending pre-employment physical exam and drug testing. 7. Request of Joe Leibold to hold Bridge 2 Bridge Bike Ride event to be held on August 17, 2013, with the route to start at Gateway Park in Cedar Falls at 8:30 a.m. and end at McFarlane Park, south of La Porte City at 11:00 a.m. Resolution adopted and upon approval by Mayor assigned No. 2013-674. Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Black Hawk Tennis Club 1005 Black Hawk Road B Beer, Outdoor Service Renewal 5/31/14 X Gates Park Golf Shop 820 E. Donald Street C Liquor, Outdoor Service Renewal 5/10/14 X Kum & Go 117 E. San Marnan Drive E Liquor, B Wine, C Beer Renewal 6/30/14 X Light House Lounge 1307 W. 5th Street C Liquor Renewal 6/28/14 X National Dairy Cattle Congress 250 Ansborough Avenue C Liquor Renewal 2/28/14 X Plaid Peacock 316 W. 31-d Street B Native Wine (WEN) Renewal 5/29/14 Sunnyside Country Club 1600 Olympic Drive A Liquor, Outdoor Service Renewal 4/13/14 X WCA Building & Amphitheatre 225 Commercial Street C Liquor, Outdoor Service New 8/22/13 - 8/27/13 16. Bonds Roll call vote -Ayes: Six. Motion carried. PUBLIC HEARINGS 141366 - Hart/Welper that proof of publication of notice of public hearing on Request for Proposal for Demolition and Site Clearance Services RACM (regulated asbestos -containing materials) for the former Lafayette School located at 2265 Lafayette Street, as published in the Waterloo Courier on August 1, 2013, be received and placed on file. Voice vote -Ayes: Six. Motion carried. 141367 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Hart/Welper August 12, 2013 that the hearing be closed. Voice vote -Ayes: Six. Motion carried. 141368 - Hart/Welper that "Resolution confirming approval of specifications, bid document, form of contract, etc., be adopted." Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-675A. 141369 - Hart/Welper that "Resolution ordering construction, be adopted." Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-676. 141370 - Hart/Welper Page 3 that motion to receive and file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review, be received, placed on file and approved. Voice vote -Ayes: Six. Motion carried. Bidder Bid Security Bid Amount Active Thermal Concepts Hiawatha, Iowa 5% $544,343.00 Benton's Sand & Gravel, Inc. Cedar Falls, Iowa 5% $328,617.54 Kelly Demolition & Excavating, LLC Mount Vernon, Iowa 5% $172,900.00 Lansing Bros. Construction Co., Inc. Luxemburg, Iowa $14,165.00 $283,300.00 141371 - Greenwood/Welper that proof of publication of notice of public hearing on Reallocation of $100,000 of Series 2011A bond funds from the fire department projects to be used to install a water main to be used for fire suppression near businesses along Highway 63 South, as published in the Waterloo Courier on August 1, 2013, be received and placed on file. Voice vote -Ayes: Six. Motion carried. 141372 - This being the time and place of public hearing, the Mayor called for written and oral objections. Mr. Jones questioned the ability to expand in the area. Noel Anderson, Community Planning and Development Director, noted that there is good potential for light industrial growth. Greenwood/Welper that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Six. Motion carried. 141373 - Greenwood/Welper that "Resolution to institute proceedings to take additional action and approve said reallocation, be adopted." Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-677. 141374 - Cole/Getty that proof of publication of notice of public hearing on the issuance of General Obligation Bonds not to exceed $750,000 for essential corporate purposes of said City, the proceeds of which bonds will be used to provide funds to pay costs of remediation, replacement and improvement of property, buildings, equipment, and public facilities that have been damaged by a disaster as defined in Section 29C.2 and that are located in an area that the President of the United States has declared a major disaster (FEMA -DR -1763), including the relocated Public Works Building/Central Garage Facilities Centralization Project, as published in the Waterloo Courier on August 1, 2013, be received and placed on file. Voice vote -Ayes: Six. Motion carried. 141375 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. August 12, 2013 Page 4 Cole/Getty that the hearing be closed. Voice vote -Ayes: Six. Motion carried. 141376 - Cole/Getty that "Resolution to institute proceedings to take additional action of issuance of said bonds, be adopted." Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-678. RESOLUTIONS 141377 - Hart/Welper that "Resolution approving an agreement with Berens -Tate Consulting Group in an amount not to exceed $3,500 to complete required arbitrage testing for the general obligation bonds issued in 2008; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-679. 141378 - Hart/Welper that "Resolution approving Grant Application for Traffic Safety Improvements in the amount of $50,000 for the intersection of Downing Avenue and Ansborough Avenue", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-680. 141379 - Hart/Welper that "Resolution approving Grant Application for Traffic Safety Improvements in the amount of $49,000 for the intersection of Fletcher Avenue and University Avenue", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-681. 141380 Hart/Welper that "Resolution approving Grant Application for Traffic Safety Improvements in the amount of $39,000 for the intersection of W. 11th Street and Ridgeway Avenue", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-682. 141381 - Hart/Welper that "Resolution approving Traffic Safety Funds Application in the amount of $15,000.00 for a Radio Broadcast Traffic Safety Awareness Campaign", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-683. 141382 Welper/Greenwood that "Resolution approving recommendation of award of bid to Rally Appraisal Services of Cedar Rapids in the amount of $2,000 for the appraisal of vacant ground near the intersection of Midport Boulevard and West Airline Highway, west of Wagner Road", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-684. 141383 - Welper/Greenwood that "Resolution approving Agreement between City of Waterloo and Waterloo Water Works to share cost of the West Shaulis Road Water Main Extension Agreement; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-685. 141384 - Getty/Cole August 12, 2013 Page 5 that "Resolution approving a public referendum for a Cultural & Scientific Facilities Levy to be held on November 5, 2013 to authorize the imposition of a property tax of twenty-seven cents ($.27) per $1,000 of assessed value for the purpose of supporting the annual operating budget of Grout Museum, Inc. (doing business as Grout Museum District: Grout Museum of History & Science, Rensselaer Russell House Museum, Bluedorn Science Imaginarium, Snowden House and the Sullivan Brothers Iowa Veterans Museum) to be effective on July 1, 2014", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-686. 141385 - Cole/Hart that "Resolution approving Supplemental Agreement No. 1 with AECOM Technical Services, Inc. in the amount of $35,500 for Fourth Street Bridge and Wall Repairs; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-687. 141386 - Cole/Hart that "Resolution approving recommendation of award of contract to K. Cunningham Construction Co., Inc. in the amount of $281,273.51 for the F.Y. 2013 Byrnes Park Drainage Improvements - Phase III, Contract No. 850", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-688. 141387 - Cole/Hart that "Resolution approving Contract, Bonds and Certificates of Insurance for the F.Y. 2013 Byrnes Park Drainage Improvements - Phase III, Contract No. 850; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-689. OTHER COUNCIL BUSINESS 141388 - Welper/Hart that "Resolution setting date of hearing as August 26, 2013 to approve a request by the City of Waterloo to vacate streets in the Sherwood Park area including portions of N. Hackett Road, Greenwood Avenue, Woodside Drive, Castlewood Lane, Sandalwood Street, Greenview Drive, Dellwood Court, Blackwood Avenue, and Forester Avenue, subject to the retention of utility easements and access easements over portions of the streets to be vacated; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-670A. 141389 - Hart/Welper to instruct Leisure Services to prepare specifications, bid documents, etc. in conjunction with Purchase of 2013 John Deere Skid Loaders, be approved. Voice vote -Ayes: Six. Motion carried. 141390 - Hart/Welper that specifications, bid documents, etc. in conjunction with Purchase of 2013 John Deere Skid Loaders, be received and placed on file. Voice vote -Ayes: Six. Motion carried. 141391 - Hart/Welper that "Resolution preliminarily approving specifications, bid documents, etc. in conjunction with Purchase of 2013 John Deere Skid Loaders ", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-671A. 141392 Hart/Welper that "Resolution setting date of hearing and bid opening as August 26, 2013 in conjunction with Purchase of 2013 John Deere Skid Loaders", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-672A. August 12, 2013 Page 6 141393 Hart/Welper to instruct Leisure Services to prepare specifications, bid documents, etc. in conjunction with Purchase of Young Arena Zamboni Ice Resurfacer, be approved. Voice vote -Ayes: Six. Motion carried. 141394 - Hart/Welper that specifications, bid documents, etc. in conjunction with Purchase of Young Arena Zamboni Ice Resurfacer, be received and placed on file. Voice vote -Ayes: Six. Motion carried. 141395 - Hart/Welper that "Resolution preliminarily approving specifications, bid documents, etc. in conjunction with Purchase of Young Arena Zamboni Ice Resurfacer", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-673. 141396 - Hart/Welper that "Resolution setting date of hearing and bid opening as August 26, 2013 in conjunction with Young Arena Zamboni Ice Resurfacer Purchase", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2013-674A. 141397 - Greenwood/Hart to approve Change Orders No. 1, 2, and 3 with Peterson Contractors Inc. of Reinbeck, Iowa in conjunction with 2011 Riverview Recreation Area Passive Unit Enhancement Phase II, Contract No. 815 for a decrease of $5,125.95 due to modified quantities of silt fence, excavation, topsoil, and seeding; a decrease of $50,653.14 due to modified quantities of stone and mortar; and an increase of $65,429.66 due to contractor furnished rip -rap, borrow, topsoil, and seeding; for a net increase of $9,650.57, be approved. Voice vote -Ayes: Six. Motion carried. 141398 - Hart/Welper to approve request of Firefighter Dustin Mason for a variance to the City of Waterloo Residency Policy to be allowed to live in Shellsburg, Iowa. Roll Call vote -Ayes: None. Nays: Six. Motion denied. David Jones expressed concern with making an exception to the policy and suggested looking at the policy as a whole. He questioned the intent of the policy. Mayor Clark explained that the intent was to have emergency personnel live close in case of an emergency. Jim Walsh, City Attorney, noted that the ability to dictate distance is set by State Code and it is only for critical personnel. David Jones requested a work session. ORAL PRESENTATIONS None ADJOURNMENT 141399 - Hart/Cole that the Council adjourn at 6:04 p.m. Voice vote -Ayes: Six. Motion carried. Suzy Schares City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-676A RESOLUTION APPROVING REQUEST OF MAIN STREET WATERLOO, WATERLOO COMMUNITY SCHOOLS AND THE CITY OF WATERLOO TO HOLD THE MAYOR'S FITNESS DAY FUN RUN EVENT ON SEPTEMBER 19, 2013. WHEREAS, Main Street Waterloo, Waterloo Community Schools and the City of Waterloo have requested that they be allowed to hold the Mayor's Fitness Day Fun Run event on September 19, 2013, and WHEREAS, said event will be held from 9:30 a.m. to 12:00 p.m. at the Expo Center, with a 1 -mile Fun Run to begin at the Expo Center and continue to Park Avenue, to Mulberry Street, to East 4th Street to Jefferson Street and back to the Expo Center, with street closures for the route from 10:00 a.m. to 11:00 a.m. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Main Street Waterloo, Waterloo Community Schools and the City of Waterloo to hold the Mayor's Fitness Day Fun Run event on September 19, 2013 from 9:30 a.m. to 12:00 p.m. at the Expo Center, with a 1 -mile Fun Run to begin at the Expo Center and continue to Park Avenue, to Mulberry Street, to East 4th Street to Jefferson Street and back to the Expo Center, with street closures for the route from 10:00 a.m. to 11:00 a.m, be and the same is hereby approved. PASSED AND ADOPTED this 19th day of August, 2013. Ernest G. Clark, Ma or ATTEST: Suzy Sch res, CMC City Cle k APPLICATION FOR VARIANCE TO NOISE ORDINANCE CASf- APPLICANT'S NAME: c6-5 -. kakk.c7 ,11(k< e1/4SP,, y APPLICANT'S ADDRESS: ccr• C k-(tA APPLICANT'S PHONE #: � 3 3 _ 3 5 c( 04 5 CC(- 42 5- 9c) car ANTICIPATED DATE OF VARIANCE: S Ce 1 k t.\ c{ `( e , /1 t 2 \-5 NAME OF EVENT: 5 �6ch x`00 C.Q e 5- - U TIMES OF DAY OF VARIANCE: \ 2-1.0o ear/` '-(, : Cp pv/N GEOGRAPHICAL LOCATION OF VARIANCE: S L$'\j ck k0ct (�\ DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: 156 �C * PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. _-C(f\Qc W , \( cot 0 LL `s �cj yvku t e �R kiv5te_v1A lv t &IL- C'L\NcI +L( e kke_wi CITY COUNCIL ACTION: APPROVAL: f/ 1 /13 DENIAL: Applicant's Signature cA (N ( 7,°41 Date Police Dept. Recommendation �� APPROVAL: C �L Qg 1`113 DENIAL: DECIBEL LEVEL: q l) Ck\3CZ WATERLOO LEISURE SERV CES COMMLSS ON PERMIT FOR USE OF PARK Name of User KBOL RADIO 100. 1 FM - EVENT - TERRANCE BA I LEY, STATION MGR Address big0260@hotmail.com City/State Waterloo IA 319-493-0116 M. Muhammad Phone 319-529-8436 T. Bailey Park Su I I i van Park Activity Music in the Park Date Sundays Aug. 11 - Sept. 8, 2013 Est. Attendance Open Time Noon to 6:00 PM The user will be responsible for maintaining said premises in same condition as received. The Leisure Services Commission is not responsible for undesirable conditions left by previous users. It is advisable to have a member of the user's group check the area for litter, etc., prior to the event. The use of amplifying equipment is subject to obtaining a permit from the City Clerk's office and to City Ordinance specifying levels of sound. Permit issued by Leisure Services Director/id Date 8/8/13 Please submit Variance to Noise Ordinance to City Clerk's Office. Please obtain proper permits for all vendors from the City Clerk's office. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-677A RESOLUTION GRANTING REQUEST OF KBOL RADIO STATION, FOR VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, KBOL Radio Station is requesting a variance to the Noise Ordinance from August 11, 2013 through September 8, 2013 from 12:00 p.m. to 6:00 p.m. in conjunction with Sunday Groove Fest event to be held at Sullivan Park, including the use of a PA system, and WHEREAS, said event will exceed the limits of Ordinance No. 3094, Noise Ordinance, and WHEREAS, said KBOL Radio Station has made formal application for a variance to the Noise Ordinance from August 11, 2013 through September 8, 2013 from 12:00 p.m. to 6:00 p.m., together with recommendation of approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of KBOL Radio Station for a variance to the Noise Ordinance from August 11, 2013 through September 8, 2013 from 12:00 p.m. to 6:00 p.m. in conjunction with Sunday Groove Fest event to be held at Sullivan Park, including the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 19th day of August, 2013. ATTEST: Shy S chafe s, CMC City Cler Ernest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-677A RESOLUTION GRANTING REQUEST OF KBOL RADIO STATION, FOR VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, KBOL Radio Station is requesting a variance to the Noise Ordinance from August 11, 2013 through September 8, 2013 from 12:00 p.m. to 6:00 p.m. in conjunction with Sunday Groove Fest event to be held at Sullivan Park, including the use of a PA system, and WHEREAS, said event will exceed the limits of Ordinance No. 3094, Noise Ordinance, and WHEREAS, said KBOL Radio Station has made formal application for a variance to the Noise Ordinance from August 11, 2013 through September 8, 2013 from 12:00 p.m. to 6:00 p.m., together with recommendation of approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of KBOL Radio Station for a variance to the Noise Ordinance from August 11, 2013 through September 8, 2013 from 12:00 p.m. to 6:00 p.m. in conjunction with Sunday Groove Fest event to be held at Sullivan Park, including the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 19th day of August, 2013. ATTEST: Suzy Schaes) CMC City Cler t G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: August 19, 2013 Prepared: August 13, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: REQUEST BY MARY J. 1 EMPEL FOR AN ASPHALT DRIVEWAY TO BE LOCATED AT 1207 OREGON STREET Submitted by: Eric Thorson P.E. City Engineer Recommended City Council Action: I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from MARY J. 1'EMPEL for construction of an asphalt driveway with the elimination of the sidewalk section, to be located at 1207 OREGON STREET. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: PLEASANT VIEW ADDITION W 10 FT LOT 59 LOT 60 CITY OF WATERLOO Council Communication City Council Meeting: August 19, 2013 Prepared: August 13, 2013 Dept. Head Signature: Eric Thorson PE. City Engineer # of Attachments: 1 SUBJECT: REQUEST BY MARY J. TEMPEL FOR AN ASPHALT DRIVEWAY TO BE LOCATED AT 1207 OREGON STREET Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from MARY J. TEMPEL for construction of an asphalt driveway with the elimination of the sidewalk section, to be located at 1207 OREGON STREET. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: PLEASANT VIEW ADDITION W 10 FT LOT 59 LOT 60 WAIVER Date: El 7 % 7°13 Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: I hereby request a waiver to the driveway and sidewalk specifications for the construction of a driveway or sidewalk located at (concrete or asphalt) ' /02 0 7 0 6 4) (Address) This waiver is needed because of: special surface texture (i.e., exposed aggregate, brick stamped pattern, paving brick) to be used on the concrete approach. elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1. asphalt driveway with the elimination of the sidewalk section. placing a driveway or sidewalk on City right of way on an unimproved street. Other: I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, Printed' Na Property Owner Signature" -o rty Owner i Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-678A RESOLUTION GRANTING PERMISSION TO MARY J. TEMPEL FOR A WAIVER FOR AN ASPHALT DRIVEWAY TO BE LOCATED AT 1207 OREGON STREET, AND AUTHORIZING CONSTRUCTION OF AN ASPHALT DRIVEWAY WITH ELIMINATION OF THE SIDEWALK SECTION. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: WHEREAS, the City Engineer has made written application to the City Council asking that Mary J. Tempel be authorized and permitted to construct an asphalt driveway with elimination of the sidewalk section, to be located at 1207 Oregon Street, and legally described as follows: Pleasant View Addition West 10 feet Lot 59 Lot 60; and WHEREAS, it is the sense of the Council of the City of Waterloo, Iowa, that said request should be granted. NOW, THEREFORE, BE IT FURTHER RESOLVED that permission is hereby granted to Mary J. Tempel to construct an asphalt driveway with elimination of the sidewalk section, to be located at 1207 Oregon Street, subject to the following conditions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. BE IT FURTHER RESOLVED that the City Clerk is authorized and directed to forward a certified copy of this resolution to the Black Hawk County Recorder for recording and the Black Hawk County Auditor for filing in order that this said action may become a matter of official County Record. PASSED AND ADOPTED this 19th day of August, 2013. ATTEST: Suzy S'Yrares, CMC City C erk r est G. Clark, Mayor Resolution No. 2013-678A Page 2 CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Resolution No. 2013-678A, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 19th day of August, 2013. Witness my hand and seal of office this 19th day of August, 2012. SEAL Suzy Schares, CMC City C1e4k TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY��7 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY ,')2t) /4/ f;400 /4 , (th add was, o0 /9I UL) ,Y 7,u.0/3 Copy - Department NAME(S) AND POSITION(S): Larry Smith - Superintendent DATE: 8/6/2013 NAME OF CLASS / MEETING: 2013 IAWEA Fall Short Course DESTINATION: Ankeny, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 9/10/2013 RETURN DATE: 9/11/2013 DATE(S) OF MEETING: September 10 &11 PURPOSE OF TRAVEL/TRAINING: Education CEU's WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo ESTIMATE OF COST: 200.00 LODGING 35.00 MEALS 190.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 425.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: YES NO YES NO TOTAL: $ 520-14-5200-1346 GRANT REIMBURSABLE REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 41,t -Les RTMENT HEAD 1- / DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE Tuesday Schedule 9:00-4:00 Combined Track • Joint Safety Session `Confined Spaces' • IDNR Update Water Combined Track • Involving Front Line Staff in Decision Making • Preparing for Your Certification Exam • Writing SOPs So Everyone Understands Wastewater Combined Track • 'AWEA Govt. Affairs Update ! IDNR - New & Upcoming WQS • Marshalltown Peak Flow Strategy • Indianola I&I Program Update Wednesday Schedule 8:30-3:00 Water Distribution • Proactive, Not Reactive, Distribution Maintenance • Storage Tank Inspection & Maintenance • Tapping Water Mains • Disinfection Alternatives • Backflow Incidents & Prevention Water Treatment • Proactive, Not Reactive, Treatment Maintenance • Softening Process Options • Basic Electric Troubleshooting - Check the Switch First! • What's New in SCADA Applications • Chemical Feed, Dosing & Calibration Wastewater -Small Systems • Pumps • Variable Frequency Drives • Grounding & Bonding Codes • Trials & Tribulations in Treynor • Operating & Maintaining Lagoons Wastewater -Large Systems • Atlantic SBR Upgrade • Non -Contact UV Disinfection; A Comparison and Review of the Technology and Applications • Grease & Industrial Flows • Planning for Nutrient Removal • Simultaneous Nitrification Denitrification 0.1 CEU for each 1 hour session Full Conference Registration (Fees include lunch, breaks, handouts and CEUs) Register by August 22 $190.00 Member $220.00 Non -Member Register AFTER August 22 $215.00 Member $245.00 Non -Member Register by ;ugist2t orecive your early; registration discount! 1 -Day Tuesday or Wednesday Registration Reqister by August 22 $130.00 Member $160.00 Non -Member Register AFTER August 22 $155.00 Member $185.00 Non -Member Complete your. °wn registration online and re°e•VE4 an additional $10 discount! Full refunds will be given if cancelled prior to August 22. After that date a $100 full conference and $60 one -day charge will be applied. @af@4@@@@4@•4>•4. R •• • Also offered on Tuesday: • Basic Excel for Operators (1 session, 20 seats) • • Intermediate Excel for Operators (1 session, 20 seats) 4 4 Des Moines Area Community College • • @ FFA Enrichment Center 1055 SW Prairie Trail Parkway Ankeny, IA 50023 4 4 @ • The conference center has free wireless inter- p • net. While there is no hotel on site, Ankeny has @ • 4 ®4�ID@4g@94+Q X440®@®4 @4®4*444*4*4' 444*@** * For complete Registration Details and • to become a member of either organi-':@ ®, , zation, visit one of these websites: • www-iawea.org www.ia-awwa.org 4. 4 ' 4 While you are there, register for *" the Fall Short Course online! @. It is quick and convenient! 4 Register online & pay with credit card, mail a check later or pay at 40 ® the door. Renew your annual AW WA.or •. IAWEA memberships. • Online registration receives .•. priority for limited size classes. 4 @ @ • Download/,print the Short Course registration information and mail j • ", or FAX to IAWEA. FAX: 515-233- + registration questions, please "8 @ , "call the Ames. Water` Pollution' Con- .� ® trolPlant at 515-232-7429.:: @ 4 @ ®444@@*A@444@@@4@*♦@ Why should I attend? This conference provides the perfect op- portunity to obtain needed CEUs. This is also a good way to meet new people and network with other professionals in the water/wastewater field. You will receive excellent presentations, have a choice of optional sessions in your area of interest and be able to turn in your DNR form at the end of the con- ference to obtain your needed CEUs. Up to 1 CEU available for this 2 -day Conference FEATURED SESSIONS IDNR Update Get the latest water and wastewater infor- mation from IDNR. See what the future holds in store for your career. Excel for Operators, Basic & Intermediate 0 Take one or both classes the same day. The Basic class is scheduled for Tuesday morning and the Intermediate class is that afternoon. Those registering themselves online will have first priority for registration. 0 U a . 0 C- --. td N L O () c OLo Q o Q N Q - Q vUuQ E- ra a Brought to you by The Iowa Section — American Water Works Association (AWWA) Iowa Water Environment Association (IAW EA) ALL FOR AADC 522 0 0 0 a C N N N » O o O U Q O LO .c m a) O o • c N O Co 1.12 w O N o Uu7 a) E o m co co I.II.iI.Pl1Ii'''lr•'ll'ln''l''I'i .1llrli 2013 Fall Short Course Septemtie REGISTER ONLINE TODAY! It's Quick & Convenient! Multiple payment options! (credit card, mail check, pay at the door) immediate 'Confirmation! iawea,org wwv✓.ia-awwa.org" me `'101 '(\ TRA EL REQ EST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED (7/L1 ,;< 1 S 6'c' i W % FY ICi r `I BUDGETED a:300, r /5' d ,34.2 EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE t-/%' Original - Clerk/Finance Co: - be.artment g6, o C — NAME(S) AND POSITION(S): Rebecca Johnson, Human Rights Specialist DATE: August 27 - 29 NAME OF CLASS / MEETING: 16rh Annual EXCEL Training Conference DEPARTURE DATE: Monday, August 26 DESTINATION: Denver, Colorado DEPARTURE POINT IF NOT WATERLOO: Cedar Rapids, Iowa RETURN DATE: Monday, September, 2 DATE(S) OF MEETING: August 27 - 29 PURPOSE OF TRAVEL: 6---6 JC To attend the 16th Annual EXCEL Training Conference. She will be staying until Monday but will be paying all of her own costs after the conference ends. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE DEPARTING FROM: Cedar Rapids, Iowa ESTIMATE OF COST: $1700.00 LODGING TAXI $225.00 MEALS $40.00 PARKING $1145.00 REGISTRATION $750.00 AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ $3860.00 BUDGET LINE ITEM: 010-27-2500-1346 GRANT REIMBURSABLE YES NO YES NO TOTAL: $ $3860.00 PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY is F Wim,-4RLOO DEP TMENT HEAD f_ 9 2-4) / I APPROVE THIS TRAVEL REQUEST MAYOR ?-19- DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED O/d vl 7 .� 7e� /34G' FY Vit)/yBUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST „= DATE '2 / v.: 8-9-2e4 1.3 Original - Clerk/Finance ' 'Copy - Department NAME(S) AND POSITION(S): Rebecca Johnson, Human Rights Specialist DATE: August 27 - 29 NAME OF CLASS / MEETING: 16th Annual EXCEL Training Conference DESTINATION: Denver, Colorado DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Monday, August 26 RETURN DATE: Monday, September, 2 DATE(S) OF MEETING: August 27-29 PURPOSE OF TRAVEL: To attend the 1e Annual EXCEL Training Conference. She will be staying until Monday but will be paying all of her own costs after the conference ends. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE DEPARTING FROM: ESTIMATE OF COST: $750.00 LODGING $100 TAXI $225.00 MEALS PARKING $1145.00 REGISTRATION $750.00 AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ $2967.60 BUDGET LINE ITEM: (` Il _`) 1 .- SOD - 100 GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ $2967.60 PER PERSON I BELIEVE TRIP SERVES A PUBLIC PURPOSE AND IS`NEC/ESSARY AND BENEFICIAL TO THE CITY OF ATRL�OO q lap RTMENT HEAD G -- 2 - DATE K:\Shared Goodies \Forms \Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE EEOC Training Institute EEOC TRAINING INSTITUTE Home EXCEL Conference EEO SnVIahlnr'n Fedekld Pro r0irno On -Site Taining Webinarn Products Thank you for registering for the 2013 EXCEL Training Conference. Your confirmation number for your registration is 106754033260. Page 1 of 1 1001 Complete Please save this confirmation number for future reference and be sure to provide it in any communications with the event staff. Please note: Your registration confirmation is contingent upon receipt of full payment of the registration fee. You will be contacted in the event of any issues with your registration. Pre -Conference and Full Conference Check-in begins on Monday August 26th at 7:30 a.m. Pre -Conference sessions begin at 8:30 a.m on August 26th and the full Conference will begin August 27th. Each day of the conference will begin at 8:30 am. Need a receipt? Click here to view or print-out your receipt. To check-in at the Conference, you will need your Confirmation Ticket which is attached to the email sent to each EXCEL Training Conference attendee. The EXCEL Training Conference will be held at: Sheraton Downtown Denver Hotel 1550 Court Place Denver, CO 80202 Need to book a room? Please visit the Sheraton Downtown Denver Hotel website. If you have any questions or need further assistance, please contact the EEOC Training Institute via one of the following: 703-291-0880 1-866-446-0940 eeoc.traininginstitute@eeoc.gov Thanks again for registering for the 2013 EEOC EXCEL Training Conference. Privacy Policy https://secure.kinsail.com/secure/register/complete.asp?p=eeoc&pt=store&Q=95EB79EE9... 8/14/2013 EEOC Training Institute Page 1 of 1 EEOC Training Institute Receipt for Confirmation #106754033260 EEOC TRAINING INSTITUTE Receipt For: CITY OF WATERLOO 715 MULBERRY STREET WATERLOO, IA 50703 Confirmation Number: 106754033260 Complete Date: 8/14/2013 12:07:14 PM Mailing Address: SHELLY KRUGER 715 MULBERRY ST WATERLOO, IA 50703 Payment Method: Credit Card Online LIN Payment Processing Address: 6501 Red Hook Plaza St Thomas, VI 00802 P: (866) 446-0940 F: (703) 787-8090 Tax ID: 52-0812909 Description 13EFCP01 EEOC EXCEL Conference 2013 - EXCEL Conference - Private/State and Local Private Sector Workshop 1 - 1G - Bermuda Triangle of Leave: ADA, FMLA and Workers Compensation Private Sector Workshop 2 - 2E - How to Conduct an Internal Sexual Harassment Investigation Private Sector Workshop 3 - 3F - Arrest & Conviction Records Private Sector Workshop 4 - 4E - Seven Mistakes Employers Make When They Get a Charge Private Sector Workshop 5 - 5F - NLRB Update and Social Media Litigation Private Sector Workshop 6 - 6F - Wounded Warriors Returning to Work Unit Qty Cost Cost 1 $1,145.00 $1,145.00 1 N/A N/A 1 N/A N/A 1 N/A N/A 1 N/A N/A 1 N/A N/A 1 N/A N/A Total: $1,145.00 Payment Status: Paid Attendee Information: Attendee #1: Rebecca Johnson (EEOC EXCEL Conference 2013 - EXCEL Conference - Private/State and Local) I AGREE TO PAY THE ABOVE AMOUNT PER THE TERMS OF MY AGREEMENT WITH RECEIPT EEOC TRAINING INSTITUTE. SIGNATURE X City of Waterloo https://secure.kinsail.com/secure/account//invoice.asp?p=eeoc&pt=store&UniqueID=5660... 8/14/2013 SHELLY KRUGER From: eeoc.traininginstitute@eeoc.gov Sent: Wednesday, August 14, 2013 11:09 AM To: REBECCA JOHNSON Cc: SHELLY KRUGER Subject: 2013 EXCEL Registration Confirmation #106754033260 Attachments: EXCEL_2013_Ticket5660375967303850412. pdf Rebecca Johnson, Thank you for registering for the 2013 EXCEL Training Conference. Pre -conference programs will be held on August 26. The full training conference will be held August 27-29. You have been confirmed for the following: EXCEL Conference - Private/State and Local You have selected the following workshops: 1G - Bermuda Triangle of Leave: ADA, FMLA and Workers Compensation 2E - How to Conduct an Internal Sexual Harassment Investigation 3F - Arrest & Conviction Records 4E - Seven Mistakes Employers Make When They Get a Charge 5F - NLRB Update and Social Media Litigation 6F - Wounded Warriors Returning to Work Your confirmation number for your registration is 106754033260 Please save this confirmation number for future reference and be sure to provide it in any communications with the event staff. Please note: Your registration confirmation is contingent upon receipt of full payment of the registration fee. You will be contacted in the event of any issues with your registration. Pre -Conference and Full Conference Check-in begins on Monday, 7:30 a.m. Both the Pre -Conference Sessions and the full Conference sessions will begin each day at 8:30 am. Need a receipt? Click on this link to view or print out your receipt: https://secure.kinsail.com/secure/account//invoice.asp?p=eeoc&pt=store&UniqueID=56603759673 03 8504&Co nfirmationNumber=10675403 3260 To check-in at the Conference, you will need your Confirmation Ticket which is attached to this email. The EXCEL Training Conference will be held at: Sheraton Denver Downtown Hotel 1550 Court Place Denver, CO 80202 Need to book a room? Please visit the Sheraton Denver Hotel website at: https://www.starwoodmeeting.com/Book/exce12013 1 If you have any questions or need further assistance, please contact the EEOC Training Institute via one of the following: (703) 291-0880 (866) 446-0940 eeoc.traininginstitute@eeoc.gov Thanks again for registering for the 2013 EXCEL Training Conference, we look forward to seeing you there. 2 SHELLY KRUGER From: Sent: To: Subject: Sheraton Denver Downtown Hotel <GCCUSTSERVICE@CONFIRM.STARWOODHOTELS.COM> Wednesday, August 14, 2013 11:44 AM SHELLY KRUGER Sheraton Reservation #015651993. We look forward to seeing you. English , {J 4 � � k�ler•�.t �`AL.LV Ito Il:l.�t.ltl Trouble seeing this email? View it in a browser for up-to-date reservation information, or to view in Frangais , Espanol , Deutsch , Gp3Z(Mt';) , El*P, Italiano , Portuques Pvccsa i Sheraton Denver Downtown Hotel 1550 Court Place, Denver Colorado 80202, United States Phone: (303) 893-3333 Fax: (303) 626-2543 on., trIt'r, Hello Rebecca, > Contact Us > Your Room > Guest Services > Dining Options In The Neighborhood Finding Your Way > Meetings & Events We're pleased to confirm your upcoming stay at the Sheraton Denver Downtown Hotel and look forward to your arrival. We understand your need to stay connected when you travel. So we've designed The Link@Sheratons"' Experienced with Microsoft', a connectivity hub in our lobby where you can work, relax, socialize or grab a snack. If there's anything special we can do in preparation for your stay please don't hesitate to contact us. In the meantime, safe travels. Chuck Schuringa GENERAL MANAGER You Are Invited.... ...to participate in a short survey to evaluate your experience with the associate who handled your call. Thank you for sharing your opinions with Sheraton Hotels & Resorts. More 1 For Your Stay From Starwood Preferred Guest SPG' Triple 3enefits A TRIO OF TASTY SAVINGS > sp OVERNIGHT PARKING RATES Valet - $31.00 including in & out privileges Self - $24.00 Rates are subject to change. YOUR SCHEDULE: CONFIRMATION: 015651993 Check In 26 -AUG -2013 - 3:00 PM * Check Out 30 -AUG -2013 - 12:00 PM * Number of Rooms 1 Number of Guests 1 * Indicates standard hotel check-in and check-out times and does not reflect special arrangements made with the hotel. YOUR ACCOMMODATIONS: ROOM 1 OF 1 Guest Name Number of Adults Number of Children Room Description King Bed • Deluxe Corner Non Smoking, Smoke- free REBECCA JOHNSON 1 0 • 63 Sq.m/680 Sq.ft • Sweet Sleeper Bed • Comfortable Work Area Remarks • 37 Inch Flat Screen Hd Tv • High-speed Internet For A Fee YOUR RATE: ROOM 1G OF 1 Rates for the night of 26 -Aug -13, 27 -Aug -13, 28 -Aug -13, 29 -Aug -13 Rate Details Corporate Rate 0 354.00 in US DOLLARS per night Taxes rn.,ern.,,e„r- 14.75 Percent Per Room Per Night Not In The Rate Guarantee and Cancellation Policies Your room is guaranteed with a(n) VISA card. Cancel by 6:00 PM Hotel time 1 days prior to avoid 1 Night penalty. There may be additional applicable charges and taxes. Room taxes may be charged on penalties. Debit and Credit cards will be authorized at check-in for the amount of your stay, plus an amount to cover incidentals. Please visit "Announcements" on the hotel website for more information. YOUR PRIVACY Please note: For security purposes, you will be asked to provide a valid government or state -issued photo ID at check-in. This email may contain links to websites that collect personally identifiable information about you. Starwood Hotels & Resorts Worldwide, Inc. is not responsible or liable for the actions of such independent websites, and encourages you to review the privacy statements and policies of such websites to understand how they collect, use and store such information. Click here for Starwood Hotels & Resorts Worldwide, Inc.'s Privacy Statement. DISCLOSURE Modify and Cancel Information To view, change or cancel your reservation, please visit sheraton.com. Any modification to a reservation is subject to the hotel's availability at the time the modification is requested and may change the rate and/or require payment of cancellation fees. If you require further assistance, please contact Sheraton Hotels and Resorts at 800-325-3535 if you are calling from the United States or Canada. Otherwise, click here for the telephone number of the Worldwide Reservation Office nearest you. Please note that reservations cannot be changed or canceled via email. Guarantee Rules For reservations guaranteed with a form of payment at time of booking, rooms are held until hotel check-out time the day following arrival. For reservations not guaranteed with a form of payment at time of booking, rooms are held until set cancellation time per the rules of the reservation. In the event more guests arrive than can be accommodated due to hotel overbooking or an unforeseen circumstance, and hotel is unable to hold rooms consistent with this room hold policy, hotel will attempt to accommodate guests, at its expense, at a comparable hotel in the area for the oversold night(s), and will pay for transportation to that hotel. Cmn4inn Dnlira' All guest rooms and public spaces are 100% non-smoking. A 200 USD cleaning fee will be charged to any guest who violates the smoking policy. Exchange Rate For non -US hotels, rates confirmed in USD may be converted to local currency by the hotel at your time of stay, based on the exchange rate used by the hotel and are subject to exchange rate fluctuations. Credit card charges are subject to additional currency conversions by banks or credit card companies, which are not within the hotel's control and may impact the amount charged to your credit card. Please contact the hotel if you have any questions. Rate/Reservation Validity Please note that electronic reservation confirmations are provided to you solely for your convenience and that we retain official records of our reservation transactions, including details of dates of stay and room rates. In the event of discrepancies, alterations, modifications, or variations between this confirmation and our official records, our official records shall control. Tampering with this confirmation to alter the room rate, or any other reservation information is strictly prohibited and may have legal consequences. Early Departure Many Starwood hotels have an early departure fee. When you check-in, you will be asked to confirm your departure date. You may be able to change your departure date without a penalty if your rate plan permits and if you do so before the end of your arrival day. After reconfirming your departure date, if you decide to leave earlier, you may be charged the early departure fee. Please contact the hotel if you have any questions. S Starwood Hotels & Resorts Worldwide, Inc. One StarPoint, Stamford, CT 06902 USA This is a post only e-mail. Please do not reply to this message. Unsubscribe from further marketing email communications related to this stay. g. Stanvood Preferred Guest r( ,kk THE ISMlatY F%�Ctl! PMTS WEST IN COLLECTION 4 SHELLY KRUGER From: Diana Gebel <diana@shortstravel.com> Sent: Wednesday, August 14, 2013 9:14 AM To: SHELLY KRUGER Subject: RE: Waterloo to Denver flight options AA3016W 26AUG ALOORD 650A 755A * MO OPERATED BY AMERICAN EAGLE AIRLINES AA3137W 26AUG ORDDEN 1045A 1210P * MO OPERATED BY AMERICAN EAGLE AIRLINES Return: AA 490M 30AUG DENORD 950A 110P * FR AA2829M 30AUG ORDALO 315P 415P * FR $686.10 nonrefundable AA3016W 26AUG ALOORD 650A 755A * MO OPERATED BY AMERICAN EAGLE AIRLINES AA3137W 26AUG ORDDEN 1045A 1210P * MO OPERATED BY AMERICAN EAGLE AIRLINES Return: UA 244U 02SEP DENORD 1003A 128P * MO AA2829V 02SEP ORDALO 315P 415P * MO OPERATED BY AMERICAN EAGLE AIRLINES $870.60 nonrefundable. (same for return on 1SEP) From Cedar Rapids, United nonstop UA5242H 26AUG CIDDEN 900A 1008A * MO OPERATED BY SKYWEST DBA UNITED EXPRESS w/any of these return times UA4566H 30AUG DENCID 957A 1248P * FR OPERATED BY EXPRESSJET AIRLINES DBA UNITED EXP UA5997H 30AUG DENCID 1219P 310P * FR OPERATED BY EXPRESSJET AIRLINES DBA UNITED EXP UA5259H 30AUG DENCID 415P 706P * FR OPERATED BY SKYWEST DBA UNITED EXPRESS UA6120H 30AUG DENCID 900P 1151P * FR OPERATED BY EXPRESSJET AIRLINES DBA UNITED EXP Fare is $637.80 nonrefundable. Returns on 1SEP are: UA4676H 01SEP DENCID 1001A 1252P * SU OPERATED BY EXPRESSJET AIRLINES DBA UNITED EXP UA3605H O1SEP DENCID 415P 703P * SU OPERATED BY GOJET AIRLINES DBA UNITED EXPRESS Fare is $637.80 nonrefundable Returns on 2SEP are: UA5997H 02SEP DENCID 957A 1248P * MO OPERATED BY EXPRESSJET AIRLINES DBA UNITED EXP UA6078H 02SEP DENCID 1224P 315P * MO OPERATED BY EXPRESSJET AIRLINES DBA UNITED EXP UASZ59H 02SEP DENCID 415P 706P * MO 1 OPERATED BY SKYWEST DBA UNITED EXPRESS UA6120H 02SEP DENCID 900P 1151P * MO OPERATED BY EXPRESSJET AIRLINES DBA UNITED EXP Fare is $637.80 nonrefundable. Our fee is $35.00- fares subject to change until purchased. Thank you. Diana Gebel, CTC Short's Travel Management 319-433-0849 -direct line diana@shortstravel.com Our Mission: To enhance the experience of getting there, being there, and coming home. From: SHELLY KRUGER [mailto:SHELLY.KRUGER@WATERLOO-IA.ORG] Sent: Wednesday, August 14, 2013 9:00 AM To: Diana Gebel Subject: FW: Waterloo to Denver flight options Importance: High Here's the dates and times we were looking at. Thank you so much for all your help. I'll be booking one of these flights today so I will be getting back to you. Shelly Kruger Administrative Secretary Waterloo Commission on Human Rights shely. krugera waterloo-ia. org (319) 291-4441 From: Diana Gebel [mailto:diana@shortstravel.com] Sent: Tuesday, June 18, 2013 10:17 AM To: SHELLY KRUGER Subject: FW: Waterloo to Denver flight options Hi - American Airlines via Chicago to Denver: AA3016N 26AUG ALOORD 650A 755A * MO OPERATED BY AMERICAN EAGLE AIRLINES AA3137N 26AUG ORDDEN 1045A 1210P * MO OPERATED BY AMERICAN EAGLE AIRLINES Returns: (it's the same time all 3 days) AA 490L 30AUG DENORD 950A 110P * FR AA2829G 30AUG ORDALO 315P 415P * FR OPERATED BY AMERICAN EAGLE AIRLINES 2 Amend c -c\ TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED FY BUDGETED &de Cehlt/, / /c EXPENDED YTD THIS REQUEST 7U 60 LEFT AFTER THIS REQUEST DATE , aj cif /%'l3- Ori.inal - Clerk/Finance Co. - De•artment NAME(S) AND POSITION(S): Abraham Funchess, Executive Director DATE: August 27 - 29 NAME OF CLASS / MEETING: 16th Annual EXCEL Training Conference DESTINATION: Denver, Colorado DEPARTURE POINT IF NOT WATERLOO: (O r7[ u)c) DEPARTURE DATE: Monday, August 26 RETURN DATE: Friday, August 30 DATE(S) OF MEETING: August 27 - 29 PURPOSE OF TRAVEL: w�i To attend the 16th Annual EXCEL Training Conference. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $1700.00 LODGING $225.00 MEALS $1245.00 REGISTRATION $1100.00 MILEAGE/FUEL TOTAL FOR ALL: $ $4270.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: EEOC Contract X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ $4270.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NE SSARY AND BENEFICIAL TO THE CITY F t ' i ERLOO - RTMENT HEAD e- 19 ..-- Z / .? DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR P-19-13 DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED FY BUDGETED EXPENDED YTO THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance Co. be.artment NAME(S) AND POSITION(S): Abraham Funchess, Executive Director DATE: August 27 - 29 NAME OF CLASS / MEETING: 16th Annual EXCEL Training Conference DESTINATION: Denver, Colorado DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Monday, August 26 RETURN DATE: Friday, August 30 DATE(S) OF MEETING: August 27-29 PURPOSE OF TRAVEL: To attend the 16th Annual EXCEL Training Conference. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $750.00 LODGING $100 TAXI $225.00 MEALS PARKING $1145.00 REGISTRATION $946.00 AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ $3166.00 BUDGET LINE ITEM: 010-27-2500-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ $3166.00 PER PERSON I BELIEVE THI RIP SERVES A PUBLIC PURPOSE AND IS NEC. ARY.AND BENEFICIAL TO THE CIT 4OF W� RLOO ,q44 el A/t D 'TMENTHEAD c.— /9—zo/.3' I APPROVE THIS TRAVEL REQUEST MAYOR DATE W DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 SHELLY KRUGER From: Diana Gebel <diana@shortstravel.com> Sent: Wednesday, August 14, 2013 9:14 AM To: SHELLY KRUGER Subject: RE: Waterloo to Denver flight options AA3016W 26AUG ALOORD 650A 755A * MO OPERATED BY AMERICAN EAGLE AIRLINES AA3137W 26AUG ORDDEN 1045A 1210P * MO OPERATED BY AMERICAN EAGLE AIRLINES Return: AA 490M 30AUG DENORD 950A 110P * FR AA2829M 30AUG ORDALO 315P 415P * FR $686.10 nonrefundable eco . 10 fi3S = —711.10 -12_1.1D D -'- SD _ `t -)11.i0 AA3016W 26AUG ALOORD 650A 755A * MO OPERATED BY AMERICAN EAGLE AIRLINES AA3137W 26AUG ORDDEN 1045A 1210P * MO OPERATED BY AMERICAN EAGLE AIRLINES Return: UA 244U 02SEP DENORD 1003A 128P * MO AA2829V 02SEP ORDALO 315P 415P * MO OPERATED BY AMERICAN EAGLE AIRLINES $870.60 nonrefundable. (same for return on 1SEP) From Cedar Rapids, United nonstop UA5242H 26AUG CIDDEN 900A 1008A * MO OPERATED BY SKYWEST DBA UNITED EXPRESS w/any of these return times UA4566H 30AUG DENCID 957A 1248P * FR OPERATED BY EXPRESSJET AIRLINES DBA UNITED EXP UA5997H 30AUG DENCID 1219P 310P * FR OPERATED BY EXPRESSJET AIRLINES DBA UNITED EXP UA5259H 30AUG DENCID 415P 706P * FR OPERATED BY SKYWEST DBA UNITED EXPRESS UA6120H 30AUG DENCID 900P 1151P * FR OPERATED BY EXPRESSJET AIRLINES DBA UNITED EXP Fare is $637.80 nonrefundable. Returns on 1SEP are: UA4676H 01SEP DENCID 1001A 1252P * SU OPERATED BY EXPRESSJET AIRLINES DBA UNITED EXP UA3605H 01SEP DENCID 415P 703P * SU OPERATED BY GOJET AIRLINES DBA UNITED EXPRESS Fare is $637.80 nonrefundable Returns on 2SEP are: UA5997H 02SEP DENCID 957A 1248P * MO OPERATED BY EXPRESSJET AIRLINES DBA UNITED EXP UA6078H 02SEP DENCID 1224P 315P * MO OPERATED BY EXPRESSJET AIRLINES DBA UNITED EXP UA5259H 02SEP DENCID 415P 706P * MO 1 EEOC Training Institute T EEOC TRAINING INSTITUTE Home EXCEL Conference EEO Seminars Federal Programs On -Site Page 1 of 2 EEOC EXCEL Conference 2013 EEOC EXCEL CONFERENCE ININO CONFLICTS IN EMPLOYMENT LAWS 2013 EEOC EXCEL Conference Registration Registration is now open for the 2013 Conference. There will be three pre -conference sessions on Monday, August 26, 2013. Register separately for these pre-cor Refresher or the Investigator Refresher meet the federal agency Counselor Refresher or Investigator Refresher register for the pre -conference Litigation Before the MSPB and EEOC session if you attend the full conference. The full three-day conference starts Tuesday, August 27, 2013 and ends Thursday, August 29, 2013. Participan Federal portion of the conference, one of the four specialty tracks, or the Private/ State & Local portion. Early Bird Discount: If you register online by July 29th or if your registration with payment is received by mail or • for the full conference and $1,344 for specialty tracks. REGISTER Online below with a credit card or electronic check. If you need to register for the EXCEL Training Conference (Private/State & Local) and pay by check or state an( a Private/State & Local registration form. If you need to register for the EXCEL Training Conference (Federal) w Federal registration form. Please note: We do not accept payment by federal agency purchase order for under 1 Description Conference EXCEL Conference - Federal EXCEL Conference - Private/State and Local Fee $1. $111-1� EXCEL Conference With Basic Mediation Track $1. EXCEL Conference With Advanced Meditation Track $1. EXCEL Conference With Hearings Preparation Track $1. EXCEL Conference With MD 715 Track $1 Pre Conference Pre Conference Counselor Refresher $' Pre Conference Investigator Refresher $' Pre Conference Litigation Before the MSPB and EEOC $' Must register for full conference https://secure.kinsail.com/results.asp?p—eeoc&pt=store&GroupID=27409 6/18/2013 EEOC Training Institute Page 2 of 2 Privacy Policy https://secure.kinsail.com/results.asp?p—eeoc&pt=store&GroupID=27409 6/18/2013 EEOC 2013 EXCEL Training Conference EEOC TRAINING INSTITUTE Home EXCEL Conference EEO Seminars Federal Programs On -Site Training Webinars Products Quick Links • EXCEL Home Page • EXCEL Registration • EXCEL Federal Agenda • EXCEL Private, State and Local Agenda • EXCEL FAQs About Us THE INSTITUTE THE EEOC CONTACT US LOIN MAILING LIST EEOC W9 16th Annual EXCEL TRAINING CONFERENCE EXamining Conflicts in Employment Laws August 27-29, 2013—Denver, Colorado Page 1 of 1 REGISTRATION I AGENDA I HOTEL INFORMATION I EXHIBITORS I SPEAKERS EEOC EXCEL CONFERENCE EXAMINING CONFLICTS IN EMPLOYMENT LAWS Experience EXCEL-lence in EEO! The EXCEL Training Conference is sponsored by the EEOC's Training Institute. In it's 16th year, EXCEL is the premier Federal training conference for EEO managers, suervisors, practitioners, HR professionals, attorneys and ADR specialists. EXCEL provides training in topics from ADR to MD -715 and much, much more! New to EXCEL 2013 is a full conference agenda for private and state and local attendees. Topics include updates on the latest changes to EEO laws and regulations and many topics of interest to HR managers and staff. Attend EXCEL 2013 and gain invaluable knowledge to making tough HR decisions. This year EXCEL is offering three full-day pre- conference sessions: EEO Counselor Refresher, EEO Investigator Refresher and—new this year—an Advanced Litigation session. REGISTER NOW KEYNOTE LILLY LEDBETTER REGISTRATION I AGENDA I HOTEL INFORMATION I EXHIBITORS I SPEAKERS Privacy Policy http://www.eeotraining.eeoc.gov/EXCEL2013/ 6/18/2013 w 0 it 4 c u, Ui it 4:15 PM -4:30 PM 3:15 PM -4:15 PM 3:00 PM -3:15 PM 1:30 PM - 3:00 PM 12:00 AM —1:30 PM 10:30 AM — 12:00 PM 10:OOAM-10:30 AM 9:00 AM - 10:00 AM 8:30 AM — 9:00 AM 4 C Plenary Session: Everything You Always Wanted to Know About Sex*...But Were Afraid to Ask Plenary Panel Discussion - Pregnancy, Caregiver and Other Forms of Gender Discrimination (EEOC Legal Counsel Peggy Mastroianni, Vice President and General Counsel of Nat'l Women's Law Center, Emily Martin) CZ Plenary Panel Discussion —Wage Discrimination (U.S. Dept. of Labor Official, Katherine Kimpel, Attorney for Plaintiff's in largest employment discrimination verdict in US history, Management Attorney) Lunch Keynote Plenary: Lilly Ledbetter td EEOC Chair Jacqueline A. Berrien Conference Open c, to d co Ao co I:0 CD Fa0 £TOZ 'LZ;snBnv — Artisan 1, TAM 001, — Nd 00:£ Pre -Conference Registration £TOZ `9Z TsnBnV — AnpuoyAI N 0 n b RaoZ 28 aiuismeni s:au PM - 4:30 PM G What a Nice Outfit...Or Can I Say That at Work? (EEOC Program Analyst Joe Bontke) ,U > G i ;c1 ..� >c I lAid0E17—Wdnw:s 3:30 PM—4:30 PM 3:00 PM — 3:30 PM ) > C '-c w o 1:30 PM- 3:00 PM 1:30 PM- 3:00 PM I12:00PM-1:30 PM 10:30 AM - 12:00 PM 10:30 AM - 12:00 PM 10:30 AM - 12:00 PM 10:30 AM - 12:00 AM 10:00 AM - 10:30 AM 8:30 AM- 10:00 AM 7:OOAM-8:30 AM to it rn 0 tEl Arrest & Conviction Records — (EEOC Program Analyst Eddie Abdulhagq) Supervising and Working with Generational Differences (EEOC Program Analyst Mary Tiernan) Private Sector Workshops III toto K x I Got a letter from the EEOC and It's Not an Invitation to a Seminar...Now What Do I Do? (EEOC Program Analyst Krista Watson) How to Conduct an Internal Sexual Harassment Investigation (EEOC Program Analyst Rodney Klein) Private Sector Workshops II Lunch: U.S. Navy Capt. Gail Harris Bermuda Triangle of Leave: ADA, FMLA and Workers Compensation (Management Attorney Katrina Grider) Religion in the Workplace: Can You Believe It? (EEOC Program Analyst Rodney Klein) Why Getting Even May Cost You - Retaliation (EEOC Program Analyst Debra Moser -Finney) Private Sector Workshops I r Private Sector and Plenary Session: ADA Law and Amendments, Regulations, Recent Court Decisions and Their Impact on Employer Responsibilities (EEOC Assistant Legal Counsel Christopher Kuczynski) Breakfast ILK 18Z IsnBny `AMpsaupaM 15:15 -S-:30PM I Conference Closing — Executive Committee d SI'S- Ct.i7 i:15YM-4:15 PM W ---" Ut 1 7b 7 A ..—+ (M 4 la — V Lit .—+ L 3:OOPM-3:15PM 1:30 PM - 3:00 PM I1:30PM-3:OOPM 1:30 PM - 3:00 PM 1:30 PM - 3:00 PM I12:00PM-1:30 PM 10:30 AM - 12:00 PM 10:00 AM - 10:30 AM 8:30 AM- 10:00 AM 8:30 AM- 10:00 AM 8:30 AM - 10:00 AM 8:30 AM - 10:00 AM 7:OOAM-8:30 AM m m C m Ask A Director (EEOC District Directors and Denver Field Director) Wounded Warriors Returning to Work HR Mythbusters Part 1 (EEOC Program Analyst Joe Bontke and Management Attorney Katrina Grider) Private Sector Workshops VI td fD X.1 National Origin Discrimination: English Only & Documentation Issues (EEOC General Counsel David Lopez) NLRB Update and Social Media Litigation - EEOC & (NLRB official invited) Wage & Hour Update: Are Class Actions on the Horizon? (Invite Local Attorney/Local Wage & Hour, U.S. Dept. of Labor) Private Sector Workshops V Lunch Plenary Session Private Sector: Case Law Update (EEOC Legal Counsel Peggy Mastroianni) Break Immigration Related Employment Discrimination — (Attorney, Office of Special Counsel, DOJ Invited) Crossing the Line: When Bullying Becomes Harassment in the Workplace (EEOC Program Analyst Patricia McMahon) Seven Mistakes Employers Make When They Get a Charge (EEOC Program Analyst Deb Moser -Finney) Private Sector Workshops IV C £TOZ `6Z tsnfny ,Aupsinq j TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED U/6) 7.76..W (3 c-/-6, FY xi BUDGETED too, OU EXPENDED YTD THIS REQUEST /( LEFT AFTER THIS REQUEST DATE ),i 5 7--. G'i3 Original- Clerk/Finance Co. - De.artment NAME(S) AND POSITION(S): Larry Ticknor, Rusty Zey, Randy Shepard, Troy Deeds DATE: 8/2/13 NAME OF CLASS / MEETING: Aircraft Live Fire Training DESTINATION: Eastern Iowa Airport, Cedar Rapids, iA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 9/25/13 -Larry Ticknor & Rusty Zey 9/26/13 -Randy Shepard & Troy Deeds RETURN DATE: 9/25/13 & 9/26/13 DATE(S) OF MEETING: 9/25/13 & 9/26/13 PURPOSE OF TRAVEL: Annual Live Fire Training for all Airport Rescue & Fire Fighting (ARFF) personnel is required by FAA. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo Airport ESTIMATE OF COST: LODGING TAXI MEALS PARKING Up to $400/person REGISTRATION AIRFARE MILEAGEiFUEL MISC/TOLLS TOTAL FOR ALL: $ Up to $1,600 BUDGET LINE ITEM: 010 29 7700 1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ Up to $400 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST aQ-bbke.. "64v\ (4(C) DEPARTMENT HEAD MAYOR q,1( 1-2-7 /9-3 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 BONDS FOR COUNCIL APPROVAL AUGUST 19, 2013 RIGHT OF WAY CONSTRUCTION BOND (EXPIRES 4/30/14) IA 593769 STICKFORT CONSTRUCTION CORPORATION 95 -CS -7891-2 RICHARD GRONOWSKI AMOUNT: $5,000.00 CEDAR FALLS, IOWA DIKE, IOWA STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1417674 NOTICE OF PUBLIC HEARING AND NOTICE notice was published in the WATERLOO/CEDAR FALLS COURIER -, a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 08/13/2013, in the issues of 08/13/2013 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $16.46 Subscribed and sworn to before me this Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: NOTICE OF PUBLICiHEARING ANO NOTICE TO BIDDERS for the taking of Requests for Proposals' for WATER RECONNECTION AT 334 BATES STREET Sealed Requests for Proposals will be received by the City her offs of the City of of said it at office in the City Hall of said City on the 19th day of Au- gust 2013until 4:00 p.m., for WATER. RECONNECTION AT 334 BATES STREET. Notice islf iven that thecouncil of. the City of Waterloo, ll conducta'. public hearing on the Requests for Pro- posals for WATER RECONNECTIONS AT 334 BATES STREET ouncilp.m. on:. August 19,e2013 in the Council Cham- bers in the City Hall In the City of Water - 1 ater loo, Iowa. The proposed Requests for als form are on Olein the office of the City City Clerk for public examination, A Request for Proposals document may be obtained from the Planning and Zon Ing Ofwce, 715 Mulberry Street, Water loo Iowa, 50703, Anyone Who is Interested may appear al said time and place and be heard or may:: file written. objection with the City Clerk,(. City Halt,)Waterloo, Iowa, before the date setforsaid Council order of the Council of the City of Wa- terloo this 5th day of August, 2013 Suzy Schares City Clerk 'STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1417674 NOTICE OF PUBLIC HEARING AND NOTICE notice was published in the WATERLOO/CEDAR FALLS a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 08/13/2013, in the issues of 08/13/2013 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $16.46 Signe Subscribed and swor /(7 day of to before me this Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: COURIER NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS for the taking of Requests for Proposals for WATER RECONNECTION AT334 BATES STREET Sealed Requests for Proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of said City on the 19th day of Au- gust, 2013, until 4:00 p.m„ for WATER RECONNECTION AT 334 BATES STREET. Notice Is hereby given that the Council of the City of Waterloo, Iowa will conduct a public hearing on the Requestsifor Pro posals for WATER RECONNECTION AT 334 BATES:STREET at 5;30 p.m, on August 19, 2018 in the Counoil Wham Pbers In the City Hall in the City ofWater- loo, Iowa The proposed Requests for. Proposals form ore on cue in the office e! the City Clerk for publiexamination A Request for Proposals document may j. Abe obtained from the Planning and Zon ing Office, lberry Street, ':Water loo Iowa 5070070$3, Anyone who is interested may appear at'. said time and place and be heard or may Tile written objection with the Cify: Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of he Council of the City of Wa- terloo this 5th day of August, 2013. Suzy Scharer City Clerk Fy E W'LOO CITY OF CLERK'S OFFICE 715 MULBERRY WATERLOO, IA 50703 319-291-4323 AD NUMBER PAGE NO. 1417674 1 of 1 1 BILL DATE SALESPERSON j 08/13/13 kitta 1 START DATE STOP DATE 08/13/13 08/13/13 AD NUMBER AD DESCRIPTION CLASS LINES 1417674 NOTICE OF PUBLIC HEARING AND NOTICE 0950 LEGAL NOTICE 36 Publication Insertions Rate Net Amount Gross Amount 3 WATERLOO/CEDAR FALLS COURIER - 1 LEGAL $16.46 TOTAL AD CHARGE $16.46 Purchase Order 334 Bates Street PAY THIS AMOUNT Please send only the payment slip with payments. Allow 5 business days for payment to be applied to account. For legal questions, please call 319-291-1411 or 800-798-1741 Mon -Fri 8:00-5:00 pm CST. COURIER COMMUNICATIONS do LEE NEWSPAPERS PO BOX 540 WATERLOO IA 50704-0540 W'LOO CITY OF CLERK'S OFFICE 715 MULBERRY WATERLOO, IA 50703 000300 Return this portion with your payment Acct #: Check # v Credit Card Exp. Date: Name on credit card Signature $16.46 $16.46 COURIER COMMUNICATIQN,. do LEE NEWSPAPERS PO BOX 540 WATERLOO IA 50704-0540 Legal Please make checks payable to: COURIER COMMUNICATIONS Ad Number 1417674 Billing Date Amount Due 08/13/13 16.46 Amount Enclosed $ J COURIER COMMUNICATIONS c/o LEE NEWSPAPERS PO BOX 742548 CINCINNATI OH 45274-2548 1r IIIIII1111,1ll 1111'I'I IIIII,1[1,11,11111u.Iu III th ur1 i It, 11 217803000D00141767400000000D0D0U000164600000016464 OF WATERLOO, IOWA. COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEI. C. ANDERSON, Community Planning &Development Director Mayo, Council Communication BUCK CLARK City Council Meeting: August 5, 2013 Prepared: August 1, 02013 COUNCIL Dept. Head Signature:----� MEMBERS# of Attachments: DAVID JONES Ward I SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc., set a date of public hearing, and publish an official notice pertinent to the taking of bids and request to receive and open the proposals for the Request for Proposal for water reconnection at 334 Bates Street CAROLYN COLE Ward 2 Submitted by: Noel Anderson, Community Planning & Development Director HAROLD GETTY Ward 3 Recommended City Council Action: Preliminary approval of the plans, specifications, forms of contract, etc. and set a date of hearing and bid opening August 19, 2013. QUENTIN Summary Statement: The owner who is elderly has moved to California to live family. The HART Ward 4 siblings have cleaned out the house and are trying to either rent or sell the property but obviously cannot without water services. The property at 334 Bates Street was inadvertently RON disconnected during the demolition of 1017 Mobile by the City of Waterloo. The water W,Ei PER service line was connected to the water line in Mobile specifically 1017 Mobile Street which is highly unusual and unexpected. The owners of the house are now asking that the city BOB reconnect the water service line into the waterline in Bates Street. GREENWOOD Alt Large Expenditure Required: To be determined STEVE sCHMI1'T Source of Funds: G.O. funds, for nuisance abatement. At -Large Policy Issue: Alternative: N/A Background Information: cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner CITY WEBSITE: www.ci..waterloo_ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS for the taking of Requests for Proposals for WATER RECONNECTION AT 334 BATES STREET Sealed Requests for Proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of said City on the 19th day of August, 2013, until 4:00 p.m., for WATER RECONNECTION AT 334 BATES STREET. Notice is hereby given that the Council of the City of Waterloo, Iowa will conduct a public hearing on the Requests for Proposals for WATER RECONNECTION AT 334 BATES STREET at 5:30 p.m. on August 19, 2013, in the Council Chambers in the City Hall in the City of Waterloo, Iowa. The proposed Requests for Proposals form are on file in the office of the City Clerk for public examination. A Request for Proposals document may be obtained from the Planning and Zoning Office, 715 Mulberry Street, Waterloo, Iowa, 50703. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 5th day of August, 2013. Suzy Schares City Clerk Linnea Martinez From: Amy Kittrell <Amy.Kittrell@wcfcourier.com> on behalf of woo legals <woo.legals@wcfcou rier.co m> Sent: Thursday, August 08, 2013 5:05 PM To: Linnea Martinez Subject: RE: Bid Proposals - Water Reconnection at 334 Bates Street Linnea, I can't do the 12`h but I can do the 13`". Thanks Amy From: Linnea Martinez [mailto:Linnea.MartineznoWATERLOO-IA.ORG1 Sent: Thursday, August 08, 2013 4:32 PM To: woo legals Subject: Bid Proposals - Water Reconnection at 334 Bates Street Please publish the attached on August 12th. Please confirm if this date of publication is okay. Thank you. Linnea Martinez Administrative Secretary City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 (319) 291-4323 Waterline Reconnection to 334 Bates Street August 19, 2013 Bid Tab Estimate: $4,000.00 Bid Security Not Required Bidder Bid Security Bid Amount Al Gordon Plumbing & Heating Waterloo, Iowa $1,686.00 All Star Plumbing & Heating Hudson, Iowa $1,820.00 Frickson Bros. Excavating Evansdale, Iowa $1,460.00 R Company Dba Frickson Backhoe & Trucking Evansdale, Iowa $1,275.00 Waterline Reconnection to 334 Bates Street August 19, 2013 Bid Tab Estimate: $4,000.00 Bid Security Not Required Bidder Bid Security Bid Amount Al Gordon Plumbing & Heating Waterloo, Iowa /� 6 6 0-0p All Star Plumbing & Heating Hudson, Iowa 1� VC,' 0r0 Frickson Bros. Excavating Evansdale, Iowa N k), / % R Company Dba Frickson Backhoe & Trucking Evansdale, Iowa / ) 7;, co / Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-679A RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATED COST, ETC., IN CONJUNCTION WITH THE WATERLINE RECONNECTION AT 334 BATES STREET. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Community Planning and Development Director of said City to prepare proposed plans, specifications, form of contract, etc., for the Waterline Reconnection at 334 Bates Street, in the City of Waterloo, Iowa, and WHEREAS, said Community Planning and Development Director did file said preliminary plans, specifications, form of contract, etc., for the Waterline Reconnection at 334 Bates Street, which were preliminarily approved by Resolution No. 2013- 664 on August 5, 2013, and WHEREAS, a public hearing, upon notice, was held on August 19, 2013. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, 'IOWA, that said proposed plans, specifications, form of contract, etc., for the Waterline Reconnection at 334 Bates Street, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 19th day of August, 2013. nest G. Clark, Mayor ATTEST: Suzy Sch-: res, CMC City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-680A RESOLUTION AUTHORIZING TO PROCEED IN CONJUNCTION WITH THE WATERLINE RECONNECTION AT 334 BATES STREET. WHEREAS, by Resolution No. 2013-679A, plans, specifications, form of contract, etc., in conjunction with the Waterline Reconnection at 334 Bates Street, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on August 19, 2013 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said specifications. PASSED AND ADOPTED this 19th day of August, 2013. Ernest G. Clark, Mayor ATTEST: zy Sch:res, CMC City Cle k STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1417671 PH & BIDS 2672 & 2736 LOGAN AVE. notice was published in the WATERLOO/CEDAR FALLS a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 08/13/2013, in the issues of 08/13/2013 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $159.11 Subscribed and swor to before me this I ( day of No ary"Public Received of 2)abiix) abs the sum of Dollars in full for publication of the above invoice. Notary Seal: COURIER , NOTICE OF PUBLIC HEARING On Proposed Plans, Specifications, Form of Contract, And Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Construction Bids For the F.Y. 2014 2672 & 2736 LOGAN AVE. SANITARY SERVICES In the City of Waterloo, Iowa CONTRACT NO. 861 RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office In the City Hall of the said City on the 19th day of August, 2013, until 5:00 p.m, for the construction of the F.Y. 2014 2672 & 2736 LOGAN AVE. SANITARY SERVICES, Contract No. 861„ as described in detail in the plans and specifications now on file In the Of- fice of the City Clerk. OPENING OF BIDS All proposals received will be opened In open Council meeting to be held In the Council Chambers In the City Hall in the City of Waterloo, Iowa, on the 19th day of August, 2013, at 5:00 p.m., and the pro- posals will be acted upon at such later time and place as may then be fixed. PUBLIC HEARING Notice Is hereby given that the Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above-described Improvement project at 5:30 p.m, on Au- gust 5, 2013. Said hearing to be held In the Council Chambers In the City Hall In said City, Theproposed plans, specifica- tions, form of contract, and estimate of cost for said improvements heretofore prepared by the City Engineer of the City of Waterloo are now on file in the office of the City Clerk for public examination, and any person Interested therein may file written objection thereto with the City Clerk before the date set for said s9OTb • lieu of the portion of the Form of Bid or Proposal, which Includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price and Total Rid. The computer-generated spreadsheet shall Include all of the in- formation listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer-generated spread. sheet, the TOTAL BID (with alternates, if applicable) shall also be Indicated in the spaces) provided on the Form of Bid or Proposal. BID SECURITY REQUIRED All bids must be accompanied in a sepa- rate envelope by a certified or cashier's check drawn on an lows bank, ora bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered un- der the laws of the United States, or bid bond, (on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certi- fied check, certified share draft or bid bond wIll be held as security that the Bidder will enter into a Contract for the construction of the work and will furnish the required bonds, and In case the suc- cessful Bidder shall fail or refuseto enter into the Contract and furnish the required bonds, his bid security may be retained by said Cityas agreed upon liquidated damages. Ibid bond is used, It must be signed by both the Bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompa- nying Power of Attorney. PERFORMANCE & PAYMENT BONDS The successful bidder wll be required to furnish a "Pertormanc Bond" and a "Payment Bond" within en (t0) days after forms are presented to him in an amount equal to one hundred percent (100%) of the contract ori _saki bond £ 6 t • Z 4 9 6 N A I, 6 f e Isom A 01 A L B OT t1 i pea b 9 OT Pb 4. Z L B • £ 9 b A £ s £T -£T -Bo q&mN 39414 NVINHOHONV NV — ewooaq of JepodeJ Al 041 oy slglssod g spew 6uigeg Bopp uaMsuV OHVZII H3t3W11N NIOVO QOAVH :selgwnP (Mo1Jowo) a eMSUV) L Y A C i s,AspJe1 :away JeMSUO;uu 'uoopeo enoge 0414q pa1se66ns se aeMsue espdins agn wioj W 5,101101 Pel0JIo aq4 e6ueJJe MON emuN pop pus shoH'T PIneO to 31NVO (MOM 031OWVHOS 1VH1 3si Wdd eon sour v ®_es 3 44 our A 3Z PON SOU t1,151u lIV eovaes elpayg eunopl eros,, V 'spioM Aeutp)o inc) W)0 'ewenbs goes 01 J00el j' 'selgwnP Jnol esegl elgwem= STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1417671 PH & BIDS 2672 & 2736 LOGAN AVE. notice was published in the WATERLOO/CEDAR FALLS COURIER -, a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 08/13/2013, in the issues of 08/13/2013 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $159.11 11117:-.1 Signed (/ Subscribed 46, u and sworn t• before me this day of •�''+ cb/ 2 �II��..II 7 Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: NOTICE OF PUBLIC HEARING lieu of the portion of the Form of Bid or On Proposed Plans, Specifications, Proposal, which includes the Bid Item Form of Contract, Number, Description, Unit, Estimated And Estimate of Cost and the Quantity, Unit Bid Price, Total Bid Price NOTICE TO BIDDERS and Total Bid. The computer-generated For the Taking of Construction Bids spreadsheet shall Include all of the In- formation listed In that portion of the F.Y. 2014 2672 & 2736 LOGAN AVE. Form of Bid or Proposal as well as bear SANITARY SERVICES the signature of the Prime Contractor In the City of Waterloo, Iowa submitting the bid. For the bidders who CONTRACT NO. 861 submit a computer-generated spread - RECEIVING OF BIDS sheet, the TOTAL BID (with alternates, if Sealed proposals will be received by the applicable) shall also be Indicated in the City Clerk of the City of Waterloo, Iowa, space(s) provided on the Form of Bid or at her office In the City Hall of the said Proposal. City on the 19th day of August, 2013, BID SECURITY REQUIRED until 5:00 p.m. for the construction of All bids must be accompanied in a sepa- the F.Y. 2019 2672 & 2736 LOGAN AVE. rate envelope bye certified or cashier's SANITARY SERVICES. Contract No, check drawn on an Iowa bank, or a bank 861„ as described in detail in the plans chartered under the laws of the United and specifications now on file in the Of- States, a certified share draft drawn on fice of the City Clerk. a credit union In Iowa or chartered un - OPENING OF BIDS der the laws of the United States, or bid All proposals received will be opened in bond, (on the form furnished by the City) open Council meeting to be held In theayable to the City of Waterloo, Iowa, Council Chambers In the City Hail in the In the sum of not less than five percent City of Waterloo, Iowa, on the lgth day of (5%) of the bid submitted, which certi- August, 2013, at 5:00 p.m., and the pro- fled check, certified share draft or bid posals will be acted upon at such later bond will be held as security that the time and place as may then be fixed. Bidder will enter Into a Contract for the PUBLIC HEARING construction of the work and will furnish Notice is hereby given that the Council the required bonds, and In case the suc- of said City will conduct a public hearing cessful Bidder shall fail or refuse to enter on the proposed plans, specifications, Into the Contract and furnish the required form of contract, and estimate of cost 1or bonds, his bid security may be retained the construction of the above-described by said City as agreed upon liquidated improvement project at 5:30 p.m. on Au- damages. If bid bond is used, It must be gust 5, 2013. Said hearing to be held in signed by both the Bidder and the surety the Council Chambers In the City Hall In or surety's agent. Signature of surety's said City. The Rroposedplens, specifics- agent must be supported by accompa- 5 9 OT b♦_ 86t4 L OTA Z Ti 9 6 B A L 9 OT b i 5 6 r ti ;sea TsaM 9oTre r Z L 9 e9bA E 5 .T ST -£T -Bo M.TOM iou' NVINUGHONV NV — ewooaq Oh J5)Jode) Al aq1 Jot elapsed0 spew Bullsµ 6ulo0 ueMsuV I s,Aeplei OUVZII 8366611 -IN NISVO OOAVH :selgwnp (monowol saamsuy) I -y" 1/ -44 1/ 1 A J •. 'uoopeo eAoge aql Aq palseobns se 'SMsue estdans 0111 w oh o7 saalial palmlo 0q1 eCuena MON SVM 3H 'AC1015(1? IA/0214 Og4V953 eNON ONDI N3HM o; MA °iq ool sa :Way /aMsue;u 3OWW`dd ooarao 3ZA1S ,sinpue 'MAesee sN !B 11V 9 elpem eungpy CIOs® i SJnuN Nap pue iA°H 'l Nage Aq MVO OLIOM O313W V210S J.VHI 1V33A 'spaoM Aaeulp.to Joel wao 'e enbs gave o) Jape] 'selgwnp Jno) esagl elgwwos COURIER W'LOO CITY OF CLERK'S OFFICE 715 MULBERRY WATERLOO, IA 50703 319-291-4323 AD NUMBER PAGE NO. 1417671 1 of 1 " BILL DATE SALESPERSON 08/13/13 kitta START DATE STOP DATE +- 08/13/13 08/13/13 AD NUMBER AD DESCRIPTION CLASS 1417671 PH & BIDS 2672 & 2736 LOGAN AVE. 0950 LEGAL NOTICE LINES 348 Publication Insertions Rate Net Amount Gross Amount .l -1 3 WATERLOO/CEDAR FALLS COURIER - 1 LEGAL $159.11 TOTAL AD CHARGE $159.11 Purchase Order Logan Ave Sanitary PAY THIS AMOUNT $159.11 $159.11 Please send only the payment slip with payments. Allow 5 business days for payment to be applied to account. For legal questions, please call 319-291-1411 or 800-798-1741 Mon -Fri 8:00-5:00 pm CST. COURIER COMMUNICATIONS do LEE NEWSPAPERS PO BOX 540 WATERLOO IA 50704-0540 W'LOO CITY OF CLERK'S OFFICE 715 MULBERRY WATERLOO, IA 50703 000299 Return this portion with your payment Acct #: Check ft ❑ r.:ua ❑ vrsa ❑ Credit Card ❑ ❑ Exp. Date: Name on credit card Signature W ... COURIER COMMUNICATION: c/o LEE NEWSPAPERS PO BOX 540 WATERLOO IA 50704-0540 Legal Please make checks payable to: COURIER COMMUNICATIONS Ad Number 1417671 Billing Date 08/13/13 Amount Due 159.11 Amount Enclosed COURIER COMMUNICATIONS c/o LEE NEWSPAPERS PO BOX 742548 CINCINNATI OH 45274-2548 II..III,i,..I.II111'lIO'lull/I1 �11�u��u�n�u��u �i�nr�� 21780300000014176710000000000000001591100000159114 CITY OF WA I ERLOO Council. Communication City Council Meeting: August 5, 2013 Prepared: July 29, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2014 2672 AND 2736 LOGAN AVENUE SANITARY SERVICES CONTRACT NO. 861 Submitted by: Jamie Knutson, PE, Associate Engineer Recommended City Council. Action: It is recommended that Council approve these documents, set August 19, 2013, as the date for the public hearing and bid opening and instruct the City Clerk to publish said notices. Summary Statement Transmitted herewith are the Plans and Specifications for the F.Y. 2014 2672 AND 2736 LOGAN AVENUE SANITARY SERVICES, Contract No. 861, as prepared by the City Engineer's Office. Expenditure Required To Be Determined Source of Funds G. 0. Bond Funds Policy Issue N/A Alternative None Background Information: Cc: Rudy Jones, Community Development Director NOTICE OF PUBLIC HEARING On Proposed Plans, Specifications, Form of Contract, And Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Construction Bids For the F.Y. 2014 2672 & 2736 LOGAN AVE. SANITARY SERVICES In the City of Waterloo, Iowa CONTRACT NO. 861 RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 19th day of August, 2013, until 5:00 p.m. for the construction of the F.Y. 2014 2672 & 2736 LOGAN AVE. SANITARY SERVICES, Contract No. 861„ as described in detail in the plans and specifications now on file in the Office of the City Clerk. OPENING OF BIDS All proposals received will be opened in open Council meeting to be held in the Council Chambers in the City Hall in the City of Waterloo, Iowa, on the 19th day of August, 2013, at 5:00 p.m., and the proposals will be acted upon at such later time and place as may then be fixed. PUBLIC HEARING Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above-described improvement project at 5:30 p.m. on August 19, 2013. Said hearing to be held in the Council Chambers in the. City Hall in said City. The proposed plans, specifications, form of contract, and estimate of cost for said improvements heretofore prepared by the City Engineer of the City of Waterloo are now on file in the office of the City Clerk for public examination, and any person interested therein may file written objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the meeting above set forth. NOTICE OF HEARING CONTRACT NO. 861 Page 1 of 5 SCOPE OF WORK The extent of the work involved is the construction of 2672 & 2736 Logan Ave. Sanitary Services. The improvements consist of: • Silt Fence • 6 -inch RCP Sanitary Sewer Pipe — Open Trench • 6 -inch RCP Sanitary Sewer Pipe with 12 -inch Steel Casing Trenchless Installation • Connect to Existing Main • Cap & Plug Existing Service • Restoration — Fine Grading and Seeding BEGINNING AND COMPLETION DATES The work under the proposed contract shall be commenced within ten (10) working days after receipt of "Notice to Proceed" and all items shall be completed on or before October 18, 2013. METHOD OF PAYMENT TO CONTRACTOR The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety- five percent (95%) of the work as it is completed and materials delivered and work approved. Final payment will be made thirty-one (31) days after completion of the work and acceptance by the Council. Before final payment is made, vouchers showing that all subcontractors and workmen and all persons furnishing materials have been fully paid for such materials and labor will be required unless the City is satisfied that material, men and laborers have been paid. The Contractor is hereby notified that if the City does not have cash on hand to pay monthly pay estimates, according to Chapter 384.57 of the Code of Iowa, payment may be made by anticipatory warrants issued bearing a rate of interest not exceeding that permitted by Chapter 74A, Code of Iowa. PLANS AND SPECIFICATIONS Plans and Specifications governing the construction of the proposed improvements have been prepared by Ament Design and approved by the City Engineer, which plans and specifications and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice, and the proposed contract by reference shall be executed in compliance therewith. Plans and Specifications are available from the City Engineer upon the City's receipt of a $25.00 refundable deposit. Deposits will be refunded if the plans are returned in usable condition (i.e. free of highlights, ink markings, tears, stickers, water stains and soiling) to the Engineer's Office by the end of the 14th consecutive day after the project has been awarded. No deposits will be refunded for any plans received after the 14th NOTICE OF HEARING CONTRACT NO. 861 Page 2 of 5 consecutive day, which includes plans returned via mail service. Plan holders are responsible for ascertaining when the project has been awarded. This deposit policy shall also apply to the prime contractor awarded the project for all plans and specifications obtained and distributed by the prime contractor to their subcontractors and suppliers in determining the prime contractor's bid, if the prime contractor wishes for their deposit to be returned. Upon award of project, the prime contractor shall be supplied with the needed number of plans and specifications at no additional cost. CONTRACT AWARD A contract will be awarded for each division of the contract to the qualified bidder submitting the lowest bid. The City reserves the right to reject any or all bids, re -advertise for new bids, and to waive informalities in the bids submitted that might be in the best interest of the City. Bids may be held by the City of Waterloo, Iowa, for a period not to exceed thirty (30) days from the day of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding the contract. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced with the State of Iowa and preference will be given to local domestic labor in the construction of the improvement. PROPOSALS SUBMITTED The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or type the unit bid price and the bid item extension (Unit Price x Estimated Qty) in numerals on the blanks provided. Should there be any discrepancy between the unit bid price and extension, the City of Waterloo shall consider the unit bid price as being the valid unit bid price. The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of the Form of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price and Total Bid. The computer-generated spreadsheet shall include all of the information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer-generated spreadsheet, the TOTAL BID (with alternates, if applicable) shall also be indicated in the space(s) provided on the Form of Bid or Proposal. BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder NOTICE OF HEARING CONTRACT NO. 861 Page 3 of 5 will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the Bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. PERFORMANCE & PAYMENT BONDS The successful bidder will be required to furnish a "Performance Bond" and a "Payment Bond" within ten (10) days after forms are presented to him in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operations of the contractor. MAINTENANCE BOND Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which bond is in addition to the bond given by the Contractor to guarantee the completion of the work. CONTRACT COMPLIANCE PROGRAM / SUBCONTRACTING The program proposes numerical projections regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) as Subcontractors, vendors and suppliers in the performance of Contracts awarded by the City of Waterloo, Iowa. A goal of at least ten percent (10%) for MBE participation on all City funded construction projects that are estimated at $50,000.00 or more. A goal of at least two percent (2%) for WBE participation on all City funded construction projects that are estimated at $50,000.00 or more. Any project funded in part or in total with federal funds shall follow the respective agencies contract compliance program and goals. The Prime Contractor shall make "good -faith efforts" to meet the Contract Compliance MBE/WBE goals. The MBE/WBE subcontractors, suppliers or vendors must provide the Prime Contractor a reasonably competitive price for the service being rendered or the Contractor is not required to accept their bid. LIQUIDATED DAMAGES Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the contractor shall pay to the City Liquidated Damages in the amount of five hundred dollars ($500.00) per day, for each day, as further described herein, in excess of the authorized time. Days beyond the specified completion date for which Liquidated Damages will be charged will be working days that the contractor does, or could have worked, from NOTICE OF HEARING CONTRACT NO. 861 Page 4 of 5 Monday through Saturday. Sundays will be counted only if work is performed. Partial working days will be considered as a full working day. Days not chargeable for Liquidated Damages will include rain days, Sunday if no work is done, and legal holidays. Working days will cease to be charged when only punch list items remain to be completed. Punch list items do not include contract bid items or approved change/extra work orders. When the Contractor believes the project to be substantially completed, a written notice stating the same shall be submitted to the Engineer and a request made for a Punch List. If the work under the Contract extends beyond the normal construction season for such work the Contractor shall submit to the Engineer in writing a request that working days counted toward the project be suspended until work is resumed the following construction season. This amount is not construed as a penalty. These damages are for the cost to the City of providing the required additional inspection, engineering and contract administration. PRE -CONSTRUCTION CONFERENCE Before the work is commenced on this contract, a conference shall be held for the purpose of discussing the contract. The conference shall be attended by the prime contractor, subcontractors and City Officials. RESIDENT BIDDER/NON-RESIDENT BIDDER Attention of bidders is called to compliance with the provisions of the Resident Bidder/Non-Resident Bidder requirements. Each bidder submitting a bid shall execute and include with the bid, a Resident Bidder Certification or a Non -Resident Bidder Certification in the form(s) herein provided. SALES TAX EXEMPTION CERTIFICATES Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase building materials or supplies in the performance of construction contracts let by the City of Waterloo. Published pursuant to the provisions of Division VI of Chapter 384 of the City Code of Iowa and upon order to the City Council of said Waterloo, Iowa, on the day of 2013. CITY OF WATERLOO, IOWA BY: NOTICE OF HEARING Suzy Schares City Clerk CONTRACT NO. 861 Page 5 of 5 Linnea Martinez From: Amy Kittrell <Amy.Kittrell@wcfcourier.com> on behalf of woo legals <woo.legals@wcfcourier.com> Sent: Thursday, August 08, 2013 5:04 PM To: Linnea Martinez Subject RE: FY2014 - 2672 and 2736 Logan Avenue Sanitary Services, Contract No. 861 Linnea, I can't do the 12th but I can do the 13th Amy From: Linnea Martinez fmailto:Linnea.Martinez©WATERLOO-IA.ORG1 Sent: Thursday, August 08, 2013 4:06 PM To: woo legals Subject FW: FY2014 - 2672 and 2736 Logan Avenue Sanitary Services, Contract No. 861 Oops, I clicked send too soon. Here is the attachment. Thank you. Linnea Martinez Administrative Secretary City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 (319) 291-4323 From: Linnea Martinez Sent: Thursday, August 08, 2013 4:04 PM To: Amy/Lucy (woo.legals@wcfcourier.com) Subject: FY2014 - 2672 and 2736 Logan Avenue Sanitary Services, Contract No. 861 Please publish the attached on August 12th. Please confirm if this date of publication is okay. Thank you. Linnea Martinez Administrative Secretary City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 (319) 291-4323 1 Linnea Martinez From: Linnea Martinez Sent: Thursday, August 08, 2013 4:06 PM To: Amy/Lucy (woo.legals@wcfcourier.com) Subject FW: FY2014 - 2672 and 2736 Logan Avenue Sanitary Services, Contract No. 861 Attachments: Bids-Engineering.Cont 861.080513.docx Oops, I clicked send too soon. Here is the attachment. Thank you. Linnea Martinez Administrative Secretary City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 (319) 291-4323 From: Linnea Martinez Sent: Thursday, August 08, 2013 4:04 PM To: Amy/Lucy (woo.legals@wcfcourier.com) Subject: FY2014 - 2672 and 2736 Logan Avenue Sanitary Services, Contract No. 861 Please publish the attached on August 12th. Please confirm if this date of publication is okay. Thank you. Linnea Martinez Administrative Secretary City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 (319) 291-4323 1 NOTICE OF PUBLIC HEARING On Proposed Plans, Specifications, Form of Contract, And Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Construction Bids For the F.Y. 2014 2672 & 2736 LOGAN AVE. SANITARY SERVICES In the City of Waterloo, Iowa CONTRACT NO. 861 RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 19th day of August, 2013, until 5:00 p.m. for the construction of the F.Y. 2014 2672 & 2736 LOGAN AVE. SANITARY SERVICES, Contract No. 861,, as described in detail in the plans and specifications now on file in the Office of the City Clerk. OPENING OF BIDS All proposals received will be opened in open Council meeting to be held in the Council Chambers in the City Hall in the City of Waterloo, Iowa, on the 19th day of August, 2013, at 5:00 p.m., and the proposals will be acted upon at such later time and place as may then be fixed. PUBLIC HEARING Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above-described improvement project at 5:30 p.m. on August 5, 2013. Said hearing to be held in the Council Chambers in the City Hall in said City. The proposed plans, specifications, form of contract, and estimate of cost for said improvements heretofore prepared by the City Engineer of the City of Waterloo are now on file in the office of the City Clerk for public examination, and any person interested therein may file written objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the meeting above set forth. NOTICE OF HEARING CONTRACT NO. 861 Page 1 of 5 SCOPE OF WORK The extent of the work involved is the construction of 2672 & 2736 Logan Ave. Sanitary Services. The improvements consist of: • Silt Fence • 6 -inch RCP Sanitary Sewer Pipe — Open Trench • 6 -inch RCP Sanitary Sewer Pipe with 12 -inch Steel Casing — Trenchless Installation • Connect to Existing Main • Cap & Plug Existing Service • Restoration — Fine Grading and Seeding BEGINNING AND COMPLETION DATES The work under the proposed contract shall be commenced within ten (10) working days after receipt of "Notice to Proceed" and all items shall be completed on or before October 18, 2013. METHOD OF PAYMENT TO CONTRACTOR The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety- five percent (95%) of the work as it is completed and materials delivered and work approved. Final payment will be made thirty-one (31) days after completion of the work and acceptance by the Council. Before final payment is made, vouchers showing that all subcontractors and workmen and all persons furnishing materials have been fully paid for such materials and labor will be required unless the City is satisfied that material, men and laborers have been paid. The Contractor is hereby notified that if the City does not have cash on hand to pay monthly pay estimates, according to Chapter 384.57 of the Code of Iowa, payment may be made by anticipatory warrants issued bearing a rate of interest not exceeding that permitted by Chapter 74A, Code of Iowa. PLANS AND SPECIFICATIONS Plans and Specifications governing the construction of the proposed improvements have been prepared by Ament Design and approved by the City Engineer, which plans and specifications and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice, and the proposed contract by reference shall be executed in compliance therewith. Plans and Specifications are available from the City Engineer upon the City's receipt of a $25.00 refundable deposit. Deposits will be refunded if the plans are returned in usable condition (i.e. free of highlights, ink markings, tears, stickers, water stains and soiling) to the Engineer's Office by the end of the 14th consecutive day after the project has been awarded. No deposits will be refunded for any plans received after the 14th NOTICE OF HEARING CONTRACT NO. 861 Page 2 of 5 consecutive day, which includes plans returned via mail service. Plan holders are responsible for ascertaining when the project has been awarded. This deposit policy shall also apply to the prime contractor awarded the project for all plans and specifications obtained and distributed by the prime contractor to their subcontractors and suppliers in determining the prime contractor's bid, if the prime contractor wishes for their deposit to be returned. Upon award of project, the prime contractor shall be supplied with the needed number of plans and specifications at no additional cost. CONTRACT AWARD A contract will be awarded for each division of the contract to the qualified bidder submitting the lowest bid. The City reserves the right to reject any or all bids, re -advertise for new bids, and to waive informalities in the bids submitted that might be in the best interest of the City. Bids may be held by the City of Waterloo, Iowa, for a period not to exceed thirty (30) days from the day of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding the contract. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced with the State of Iowa and preference will be given to local domestic labor in the construction of the improvement. PROPOSALS SUBMITTED The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or type the unit bid price and the bid item extension (Unit Price x Estimated Qty) in numerals on the blanks provided. Should there be any discrepancy between the unit bid price and extension, the City of Waterloo shall consider the unit bid price as being the valid unit bid price. The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of the Form of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price and Total Bid. The computer-generated spreadsheet shall include all of the information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer-generated spreadsheet, the TOTAL BID (with alternates, if applicable) shall also be indicated in the space(s) provided on the Form of Bid or Proposal. BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder NOTICE OF HEARING CONTRACT NO. 861 Page 3 of 5 will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the Bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. PERFORMANCE & PAYMENT BONDS The successful bidder will be required to furnish a "Performance Bond" and a "Payment Bond" within ten (10) days after forms are presented to him in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operations of the contractor. MAINTENANCE BOND Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which bond is in addition to the bond given by the Contractor to guarantee the completion of the work. CONTRACT COMPLIANCE PROGRAM / SUBCONTRACTING The program proposes numerical projections regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) as Subcontractors, vendors and suppliers in the performance of Contracts awarded by the City of Waterloo, Iowa. A goal of at least ten percent (10%) for MBE participation on all City funded construction projects that are estimated at $50,000.00 or more. A goal of at least two percent (2%) for WBE participation on all City funded construction projects that are estimated at $50,000.00 or more. Any project funded in part or in total with federal funds shall follow the respective agencies contract compliance program and goals. The Prime Contractor shall make "good -faith efforts" to meet the Contract Compliance MBE/WBE goals. The MBE/WBE subcontractors, suppliers or vendors must provide the Prime Contractor a reasonably competitive price for the service being rendered or the Contractor is not required to accept their bid. LIQUIDATED DAMAGES Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the contractor shall pay to the City Liquidated Damages in the amount of five hundred dollars ($500.00) per day, for each day, as further described herein, in excess of the authorized time. Days beyond the specified completion date for which Liquidated Damages will be charged will be working days that the contractor does, or could have worked, from NOTICE OF HEARING CONTRACT NO. 861 Page 4 of 5 Monday through Saturday. Sundays will be counted only if work is performed. Partial working days will be considered as a full working day. Days not chargeable for Liquidated Damages will include rain days, Sunday if no work is done, and legal holidays. Working days will cease to be charged when only punch list items remain to be completed. Punch list items do not include contract bid items or approved change/extra work orders. When the Contractor believes the project to be substantially completed, a written notice stating the same shall be submitted to the Engineer and a request made for a Punch List. If the work under the Contract extends beyond the normal construction season for such work the Contractor shall submit to the Engineer in writing a request that working days counted toward the project be suspended until work is resumed the following construction season. This amount is not construed as a penalty. These damages are for the cost to the City of providing the required additional inspection, engineering and contract administration. PRE -CONSTRUCTION CONFERENCE Before the work is commenced on this contract, a conference shall be held for the purpose of discussing the contract. The conference shall be attended by the prime contractor, subcontractors and City Officials. RESIDENT BIDDER/NON-RESIDENT BIDDER Attention of bidders is called to compliance with the provisions of the Resident Bidder/Non-Resident Bidder requirements. Each bidder submitting a bid shall execute and include with the bid, a Resident Bidder Certification or a Non -Resident Bidder Certification in the form(s) herein provided. SALES TAX EXEMPTION CERTIFICATES Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase building materials or supplies in the performance of construction contracts let by the City of Waterloo. Published pursuant to the provisions of Division VI of Chapter 384 of the City Code of Iowa and upon order to the City Council of said Waterloo, Iowa, on the 5th day of August, 2013. CITY OF WATERLOO, IOWA BY: NOTICE OF HEARING Suzy Schares City Clerk CONTRACT NO. 861 Page 5 of 5 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-681A RESOLUTION AUTHORIZING THE SALE AND CONVEYANCE OF PROPERTY LOCATED AT 519 EAST 3RD STREET, FOR $1.00, PLUS COSTS, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND DELIVER DEED FOR SAME. WHEREAS, the City of Waterloo, Iowa is the owner of real property in the City of Waterloo, Iowa, as described below, and WHEREAS, an offer to purchase said certain parcel of real property has been made by David and Mary Staudt in the sum of $1.00, plus costs, and WHEREAS, a public hearing was held on August 19, 2013, at 5:30 p.m. in the Council Chambers in City Hall, Waterloo, Iowa, as provided by law, by the Council of the City of Waterloo, Iowa, on the proposal to sell and convey premises owned by the City of Waterloo, Iowa, to David and Mary Staudt, and WHEREAS, it is the opinion of this Council that sale and conveyance should be made as proposed. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: 1. The following described real property is not presently needed and will not be needed in the foreseeable future for municipal purposes and its ownership is serving no municipal purpose, and 2. That the offer of David and Mary Staudt to purchase real property for the sum of $1.00, and costs, for real property described below: The Southwesterly One-half of Lot 4; the Southeasterly 97.3 feet of the Southwesterly 5 feet of the Northeasterly One-half of Lot 4; and the Northeasterly One-fourth of Lot 5; all in Block 63, in Cooley Addition, Waterloo, Iowa, and also that certain undivided One-third interest in the Southeasterly 60 feet of Lot 6, Block 63 in the Cooley Addition to Waterloo, Iowa, which was conveyed to Herbert M. Reed by Warranty Deed filed June 29, 1910 and recorded in Book 72 of Town Lot Deeds, at page 432, in the office of the County Recorder of Black Hawk County, Iowa. 3. That the City of Waterloo, Iowa convey said parcel of real property to David and Mary Staudt by deed. 4. That the Mayor and City Clerk are hereby authorized to execute and deliver deed to David and Mary Staudt. 5. That the original of said deed fully executed and acknowledged is hereby approved and confirmed by the Council. 6. That the City Clerk is authorized and directed to deliver said deed of conveyance to David and Mary Staudt upon receipt in the sum of $1.00, and costs. Resolution No. 2013-681A Page 2 PASSED AND ADOPTED this 19th day of August, 2013. ATTEST: Su-ly/Scha es, CMC City Cler Ernest G. Clark, Mayor -7-4-Riii-wv 6-1,43 CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Mayor BUCK Council Communication CLARK City Council Meeting: August 5, 2013 Prepared: August 1, 2013 COUNCIL Dept. Head Signature: Noel Anderson Community Planning & Development Director MEMBERS # of Attachments: 3___ DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At-Latge STEVE SCHMITT At -Large SUBJECT: To set a date of public hearing on the sale of salvage rights to 519 E. 3rd Street for $1.00 with a development agreement allowing the salvaging of wood work and the demolition of the structure when the salvaging is complete. Submitted by: Noel Anderson Recommended City Council Action: To set a date of public hearing on the sale of salvage rights to 519 E. 3rd Street for $1.00 with a development agreement allowing the salvaging of wood work and the demolition of the structure when the salvaging is complete. Summary Statement Dave and Mary Staudt have submitted an application to purchase the salvage rights to the property in question for $1.00. The applicants originally wanted to move the house to a new location; however that project proved to be cost prohibitive. The applicants would now like salvage as much of the structure as possible for use in a home they wish to build in the future and demolish the remainder of the home from the'ground up at their cost. The details of the applicant's proposal are as follows: • The City of Waterloo would remove the asbestos from the property prior to salvaging • The City of Waterloo would then disconnect the sewer and water utilities. • The applicant would have 6 months to complete the salvaging and demolition of the house from the ground up. • The City of Waterloo would then complete the demolition by disconnecting the removing the foundation and back filling. The 2013 assessed value of the property is $36,830 including the house and land, and an estimated demolition cost of $12,000 to $15,000, and an approximate asbestos survey and removal cost of $6,000 to that the city would have occurred. The foundation removal, water and sewer kills is estimated at $6,000 that the city would also incur for an estimated total of $11,000. A development agreement will be signed by applicant to ensure the structure is demolished in a timely manner of 6 months. Also, staff is in discussion with two interested parties within the immediate area on the sale of the lot when the demolition is complete. Expenditure Required: Estimated to be $11,000 Source of Funds: Nuisance abatement CITY WEBSITE: wwwci.waterioo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Policy Issue: Dilapidated Housing/Infill Development Alternative: Demolish the entire structure at a cost of $12,000 to $15,000 or put property out for bid. Background Information: The City of Waterloo has been working to address the state of disrepair of the property through out the city using Iowa Legislation (657A) that allows cities to take possession of dilapidated and abandoned homes. The City acquired the property in 2009 through Iowa Code 657 A. The home has since been torn down and is now being offered for sale. PROJECT AGREEMENT This Project Agreement (the "Agreement") is entered into as of 2013, by and between David and Mary Staudt, husband and wife ("Staudts"), and the City of Waterloo, Iowa (the "City"). RECITALS A. City considers economic and community development within the City a benefit to the community and is willing for the overall good and welfare of the community to provide financial incentives so as to encourage that goal. B. City is the owner of real property located at 519 E. 3`d Street, Waterloo; Iowa (the "Property"), located in the Logan Plaza urban renewal area. City intends to demolish the existing dilapidated structure and to make the property available for development. Staudts desire to salvage components of the structure to use on a project at a different location. The City is willing to grant salvage rights to Staudts, and Staudts are willing to accept and exercise such rights, on the terms set forth in this Agreement. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree as follows: 1. Project Assistance. City will be solely responsible for all cost and expense of survey, testing, removal and disposal of asbestos (collectively, the "Asbestos Mitigation") from the Property. City will complete said work, or cause it to be completed, no later than September 30, 2013. After the completion of Staudts' work under this Agreement, the City will undertake at its own cost and expense such further work of demolition, clearance, and site preparation as it may choose to do in the exercise of its sole discretion. 2. Work by Staudts. In consideration of Staudts' payment to City of the sum of $1.00, and subject to the terms of this Agreement, City grants to Staudts the salvage rights provided for herein. Following the date that City completes the Asbestos Mitigation, Staudts, their agents and contractors, shall have complete access to the Property for purposes of salvaging therefrom so much of the components, features and elements thereof as Staudts desire. Staudts shall not enter upon the Property until they have first fulfilled the insurance requirements of Section 3. Upon completion of salvage activities, Staudts shall demolish the remaining structure and shall remove all building materials and debris of any type or nature from the Property, including from within the foundation, and properly dispose of same in accordance with applicable law. Staudts have no duty to remove the foundation, sidewalk or cement steps, if any, or to remove 1 trees or bushes. All work (the "Work") to be undertaken by Staudts under this Agreement shall be at the sole cost and expense of Staudts. During the Work, Staudts shall secure the premises against unauthorized entry and shall erect construction fencing or other suitable barriers for protection of the public. Staudts shall obtain a demolition permit and such other permits as may be required by applicable law or ordinance. 3. Insurance. Staudts shall, at their own expense, procure and maintain comprehensive public liability insurance in the amount of not less than $1,000,000 per occurrence and $2,000,000 annual aggregate. Such insurance shall cover liability arising from the acts or omissions of Staudts, their agents and contractors, and shall protect City against such claims, damages, costs or expenses on account of injury to any person or persons, or to the property of same, resulting from or arising by reason of the negligent acts or omissions or willful misconduct of Staudts, their agents or contractors, during the term of this Agreement, whether in connection with the Work or otherwise. Certificates or copies of said policies, naming City as an additional insured, and providing for thirty (30) days' advance notice to City before cancellation, shall be delivered to City within no later than the date that Staudts intend to enter upon the Property for salvage activities. A renewal certificate shall be provided to City prior to expiration of any policy. City shall provide no such insurance for the property or activities of Staudts, their agents or contractors. 4. Timeliness of Work. The parties agree that Staudts' commitment to undertake and complete the Work in timely fashion constitutes a material inducement for the City to grant the rights provided for herein and that without Staudts' commitment City would not have agreed to do so. Staudts must substantially complete the Work within 180 days (the "Completion Date") after they, their agents or contractors, first enter upon the Property to begin the Work. If the Work has not been substantially completed by the Completion Date, then the City may provide written notice to Staudts that, within 30 days after delivery of notice, Staudts must apply to City for an extension of the time for completion of the Work. Failing such application by Staudts or City's approval of same, Staudts' rights under this Agreement shall be immediately and automatically terminated, and thereafter City may demolish the structure and charge the cost of same to Staudts, with interest to accrue at the rate of 12% per annum, compounded monthly, on any amount remaining unpaid for more than 30 days after written demand for reimbursement. If the Work is diligently prosecuted but is stopped and/or delayed as a result of an act of God, war, civil disturbance, court order, labor. dispute, or other cause beyond the reasonable control of Staudts (an "Unavoidable Delay"), the requirement that the Work is to be substantially completed by the Completion Date shall be tolled for a period of time (the "Tolled Period") equal to the period of the Unavoidable Delay, and thereafter if the Work is not completed within the Tolled Period following the Completion Date, then the City may proceed as set forth above. 5. Indemnity. Staudts agree that they shall indemnify City and hold it harmless with respect to any demand, claim, cause of action, damage, cost, expense, 2 injury or liability of any type or nature, including but not limited to reasonable attorneys' fees and expenses, made, suffered, or incurred as a result of or in connection with the Work, Staudts' failure to carry on or complete same, or any lien, claim, charge, or encumbrance on or against the Property of any type or nature whatsoever that attaches to the Property in connection with the Work. If City files suit to enforce the terms of this Agreement and prevails in such suit, then Staudts shall be liable for all legal expenses of City, including but not limited to reasonable attorneys' fees. Staudts' duties of indemnity pursuant to this Section 5 shall survive the expiration, termination or cancellation of this Agreement for any reason. 6. No Encumbrances. Until completion of the Work, Staudts agree that they shall not create, incur, or suffer to exist any lien, encumbrance, mortgage, security interest, or charge on the Property. 7. Personal Benefit; No Assignment. The rights granted to Staudts hereunder are personal to Staudts, and the parties intend that Staudts shall be the sole beneficiaries of the salvage rights granted herein and that Staudts shall not sell salvaged materials to any third party. Staudts may not assign or otherwise transfer their interest under this Agreement prior to completion of the Work, whether in whole or in part, to any other person or entity. 8. Notices. Any notice under this Agreement shall be in writing and shall be delivered in person, by overnight air courier service, by United States registered or certified mail, postage prepaid, or by facsimile (with an additional copy delivered by one of the foregoing means), and addressed: (a) if to City, at 715 Mulberry Street, Waterloo, Iowa 50703, Attention: Mayor, with copies to the City Attorney and the Community Planning and Development Director. (b) if to Staudts, to David and Mary Staudt, Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in. person, (ii) one (1) business day following deposit for overnight delivery to an overnight air courier service which guarantees next day delivery, or (iii) three (3) business days following the date of deposit if mailed by United States registered or certified mail, postage prepaid. 9. Amendment, Modification, and Waiver. No amendment, modification, or waiver of any condition, provision, or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound or by the duly authorized representative of same, and specifying with particularity the extent and nature of the amendment, modification, or waiver. Any waiver by any party of any default by another party shall not affect or impair any rights arising from any subsequent default. 3 10. Severability. Each provision, section, sentence, clause, phrase, and word of this Agreement is intended to be severable. If any portion of this Agreement shall be deemed invalid or unenforceable, whether in whole or in part, the offending provision or part thereof shall be deemed severed from this Agreement and the remaining provisions of this Agreement shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any portion of this Agreement is invalid or unenforceable as written, but that by limiting such provision or portion thereof it would become valid and enforceable, then such provision or portion thereof shall be deemed to be written, and shall be construed and enforced, as so limited. 11. Captions. All captions, headings, or titles in the paragraphs or sections of this Agreement are inserted only as a matter of convenience and/or reference, and they shall in no way be construed as limiting, extending, or describing either the scope or intent of this Agreement or of any provisions hereof. 12. Binding Effect. This Agreement shall be binding and shall inure to the benefit of the parties and their respective heirs and personal representatives. 13. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which, taken together, shall constitute one and the same instrument. 14. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior or contemporaneous negotiations, discussions, understandings, or agreements, whether oral or written, with respect to the subject matter hereof. 15. Time of Essence. Time is of the essence of this Agreement. IN WITNESS WHEREOF, the parties have executed this Project Agreement by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA By: Ernest G. Clark, Mayor David Staudt Attest: Suzy Schares, City Clerk Mary Staudt 4 (Page 1 of "3) 2117 OCT 25 PM 2t 10 CLERK of cisme i num CLACH HAWK COM Y. !PWA I111111111MMIIIMP Doe ID: 004054530003 Type: GEN Kind: DEED Reoorded: 10/30/2012 at 01:41;23 Pt' Fee Amt: $22.00 Page 1 of 3 Revenue Tax: $0.00 Black Hawk County Iowa JUDITH A MCCARTHY RECORDER F11e2013-00008800 t i1<w;a 2 Bllhae‘aft C,b I4<a--€1ec° IOWA DISTRICT COURT IN AND FOR BLACK IIAWK COUNTY CI'T'Y OF WATERLOO, IOWA, ) 42.6005327, ) Petitioner, ) No. FQCVI18991 vs. ) ALAN R. BRASE, ) SUSAN F. BRASE, ) UNITED STATES OF AMERICA -IN'T'ERNAL ) ORDER REVENUE SERVICE, ) MAX KIRK, ) DISCOVER BANK, ) STATE OF IOWA, ) 131.ACK HAWK COUNTY, IOWA, ) SAMMY DANIELS, ) OHP 7 LC, and FRTL A138 I.I.0 and ) UMB BANK CO., ) Respondents. ) NOW on this 25th day of October, 2012, this matter conies before the Court as scheduled for hearing, Present is Attorney David R. Zellhoefer representing the Petitioner, City of Waterloo, Iowa. No one else appears on behalf of any of the Respondents. It should be noted that Respondents, Black Hawk County, Iowa, State of Iowa, and Mu.. Kirk, have all indicated they do not choose to contest this matter. The remaining Respondents are found to be in default for lack of appearance or answer herein. Jo>< SN 3 File Number: 2013-00008800 Seq: 1 (Page 2 ,o 3) The Court notes that proof of service on all parties has been shown. The Petition and Original Notice were posted on the property located at 519 E. East Third Street by the Black Hawk County Sheriffs Office on May 16, 2012. Proof of service by certified mail for nine of the remaining Respondents was filed with this Court on June 29, 2012. Further, the Black Hawk County Sheriff made personal service upon Respondent, Alan R. Brase, on July 3, 2012. The Court finds that all Respondents have been properly served. THE COURT MAKES THE FOLLOWING FINDINGS OF FACT: 1. That 519 E. Third Street, Waterloo, Iowa, is legally described as: The Southwesterly One-half of Lot 4; The Southeasterly 97.3 let of the Southwesterly 5 lief of'the Northeasterly One-half of Lot 4; and The Northeasterly One-fourth of Lot 5; all in Block 63, in Cooley Addition, Waterloo, Iowa, and also that certain undivided One- third interest in the Southeasterly 60 feet of Lot 6, Block 63 in the Cooley Addition to Waterloo, Iowa, which was conveyed. to Herbert M. Reed by Warranty Deed tiled June 29, 1910 and recorded in Book 72 of Town Lot Deeds, at page 432, in the office of the County Recorder of Black Hawk County, Iowa. That this is a residence and not a commercial building. There arc presently no utilities being provided to the property. The property is unoccupied and has been vacant for a number ot'years, There is a large presence and accumulation of uncut vegetation on the property. No one has cared for this property for a number of years, and the City has been forced to undertake these tasks in the absence of anyone willing to step forward. The property does not meet the City's housing code for being fit for human habitation or occupancy. The property taxes have not been paid, and are delinquent. l'he property has gone to tax sale and two of the Respondents are tax certificate holders. The property has numerous open windows where rain and snow and animals can get in. The foundation is cracked and broken in a number of places. The property is partially hoarded up. There are holes in the soffits and the roof and siding need to he repaired or replaced. 2. That because of the findings of fact made above, the Court determines that the property is an abandoned building pursuant to Iowa Code Section 657A. I OA. File Number: 2013-00008800 Seq: 2 (Page.3 of 3) I'I' IS, THEREFORE, ORDERED, ADJUDGED AND DECREED that the properly cited above is an abandoned property pursuant to Section 657A.I OA; judgment is hereby ordered in favor of the Petitioner, City of Waterloo, Iowa, and the Court hereby awards title of this property to the City of Waterloo, free and clear from any liens and encumbrances. The Clerk shall notify the Black Hawk County Auditor's Office, Assessor's Office, Recorder's Office and Treasurer's Office, so that these offices may take note of this Order and adjust their records accordingly. Court costs shall be taxed to the Petitioner. cc: David R. Zellhoefer Assistant City Attorney City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Fax No. 319-291-4286 S, Ji 'of the First Judicial D et of Iowa I,SaNo NM of the okfct Cowl herIn and r codify N:1 . ] ie 0 Inn, react tnd of the lnenumetl 01 record In the Oat, rltle Cc_. _'tract Court In end 1u Lick lio;;%__ try, lows Nb 4.3014) dcy C'- h'✓ ,20J.2_. :::ICn1NA( COUNTY CLEI, t O'r OISI' ICT COURT NV/ rr I ACE— Oeekrts File Number: 2013-00008800 Seq: 3 CAROL FAILOR From: NOEL ANDERSON Sent: Wednesday, January 08, 2014 8:13 AM To: CAROL FAILOR; ARIC SCHROEDER Cc: CHRIS WESTERN Subject: RE: Dave and Mary Staudt - 519 E. 3rd Street Just allowing them to salvage the house and wood. City will retain the lot. Noel Anderson Community Planning & Development Director City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Phone 319.291.4366 Fax: 319.291.4262 Cell: 319.290.6357 "To the world you may be one person, but to one person you may be the world." - Heather Cortez From: CAROL FAILOR Sent: Tuesday, January 07, 2014 9:49 AM To: NOEL ANDERSON; ARIC SCHROEDER Subject: Dave and Mary Staudt - 519 E. 3rd Street On August 19, 2013 the Council approved the sale of salvage rights to 519 E. 3rd Street for $1.00 to Dave and Mary Staudt with a Development Agreement for salvaging of the wood work and demolition. Are we selling and conveying the land to them or just allowing them to salvage the wood? CaroCNemmers Deputy City Clerk City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Phone: 319-291-4323 Fax: 319-291-4571 caroff aifor@waterloo-ia. org 1 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-682A RESOLUTION APPROVING PROJECT AGREEMENT WITH DAVID AND MARY STAUDT OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLO that the Project Agreement dated August 19, 2013, to salvage rights for City -owned property located at 49 1 Street for $1.00, to salvage the woodwork and demoli€` 2pn structure when the salvaging is complete, by and etwea David and Mary Staudt of Waterloo, Iowa and the City of Wa erlo7O, Iowa, be and the same is hereby approved, and the Ma an City Clerk authorized to execute the same in behalf of the%CCiitt o Waterloo, Iowa. IOWA, phase ig%,„3rd of the PASSED AND ADOPTED this 19th day of A ATTEST: Suzy Sc ares, CMC City Clerk Clark,'�May�6r Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 08/19/13 Prepared: 08/14/13 4 Dept. Head Signature: # of Attachments: 13 SUBJECT: Resolution approving a Contract for Professional Services between Iowa Northland Regional Council of Governments (INRCOG) and the City of Waterloo for INRCOG to assist in the development of an Airport Zoning Ordinance. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval Summary Statement: The City of Waterloo would engage INRCOG's services in developing an updated airport zoning ordinance addressing use and height regulations around the airport. There is an existing ordinance that was adopted in 1957, and this would look to update the wording of this ordinance based on current FAA standard model ordinance requirements. On 4/22/13 the City Council approved an application with the Iowa Department of Transportation (IDOT) for grant funding to assist in the costs of development of the ordinance and provided financial assurances for the local match. On 8/5/13 the City Council approved the grant agreement with the IDOT, which provides for a maximum of 85% of eligible project costs not to exceed $7,480. The 15% local match, or $1,320 to be paid $440 each (1/3 of the local match) by the City of Waterloo, the City of Cedar Falls, and Black Hawk County. The existing and proposed ordinance covers areas that are within all three jurisdictions, and the new ordinance will require approval of all three jurisdictions Expenditure Required: $440 (although up to $8,800 will be initially paid by the City of Waterloo and be reimbursed, excluding the $440 as the City of Waterloo's portion of the local match). Source of Funds: Midport TIF funds or Airport operating funds. Policy Issue: N/A Alternative: N/A cc: Noel Anderson, Community Planning & Development Director Path: K:\USERS\ARIC-S\City of Waterloo\council letters\RFPs Bids Contracts and Agreements for Goods or Services \08• 1413 Council Communication Contract with INRCOG for Development of Airport Zoning Ordinance.doc CITY WEBSITE: www.ci.watertoo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CONTRACT FOR SERVICES BETWEEN THE IOWA NORTHLAND REGIONAL COUNCIL OF GOVERNMENTS AND WATERLOO, IOWA The Iowa Northland Regional Council of Governments (Planning Agency) has the expertise to develop Airport Zoning Ordinances and the City of Waterloo (City) wishes to retain the Planning Agency to perform this task for the City of Waterloo. In mutual consideration of the promises set forth in this agreement, it is therefore agreed as follows: SECTION 1. Scope of Services The Planning Agency shall provide the services necessary to create an Airport Zoning Ordinance as set out in the Scope of Services, and Iowa Department of Transportation (IDOT) contract between IDOT and the City, attached to, and made a part of, this document. The Planning Agency shall be responsible for the creation of the draft and final documents, as well as the presentation to the City Council and County Board of Supervisors. The City may adopt the Ordinance by using the process outlined in the attached Scope of Services. SECTION 2. Time of Performance Work under this Contract shall begin on July 9, 2013. Completion is projected for no later than June 30, 2016. Completion date may be extended for a period of up to six (6) months on the written request of Planning Agency and upon a showing by Planning Agency of a good faith effort to complete performance in a timely manner. SECTION 3. Personnel With the exception of legal review by an attorney, the Planning Agency represents that it has, or will acquire, all personnel necessary in performing the services under this Contract. The parties intend that an independent contractor -purchaser of service relationship will be created by this Contract. The City is interested only in the results to be achieved, and the conduct and control of the work will lie solely with the Planning Agency. Neither the Planning Agency nor its employees are to be considered agents or employees of the City for any purpose. SECTION 4. Method of Payment City shall pay Planning Agency for the work under this Contract on the following schedule: a. Monthly progress payments based on time expended by Planning Agency, due on receipt of bill and supporting work progress report. Hourly rate shall range from forty dollars ($40) to eighty dollars ($80), depending on the expertise level required for the completed task. b. Total payments shall not exceed $8,800 unless mutually agreed to in writing in advance. Of this total, $7,480 (85%) will be reimbursed from IDOT and the remaining portion, or $1,320 (15%), will be paid as local match by the Cities of Cedar Falls, Waterloo, and Black Hawk County, the expense of which will be shared equally by the three (3) jurisdictions ($440 each). SECTION 5. Information to be Furnished to the Planning Agency Any and all existing reports, ordinances, base maps, public documents and information necessary for the performance of work under this Contract shall be made available to the Planning Agency by the City upon request. 1 The City shall advise the Planning Agency of the existence of relevant documents. SECTION 6. Designation of Officials 6.1 The City - The Mayor of Waterloo is the official authorized to execute any changes in the terms, conditions, or amounts specified in this Contract. 6.2 The Planning Agency - The Executive Director of the Iowa Northland Regional Council of Governments is the contractor official authorized to execute any changes in the terms, conditions, or amounts specified in this Contract. SECTION 7. Termination Clause Either party assigned hereto shall have the authority to terminate this Contract, by notifying the other party by registered mail within thirty (30) days of the effective termination date. The Planning Agency will be paid for the time provided and expenses incurred up to the termination date. SECTION 8. Saving Clause Should any provisions of this Contract be deemed unenforceable by a court of law, all of the other provisions shall remain in effect. SECTION 9. Entire Agreement Statement This Contract contains the entire agreement between the Planning Agency and the City for the purpose of developing an Airport Zoning Ordinance. There are no other written or oral agreements, understandings, or contracts that shall take precedence over the items contained herein, unless they have been made a part of this Contract per Section 6. SECTION 10. Hold Harmless The City shall hold harmless, waive, and indemnify the Planning Agency against all claims, liabilities, and costs, including reasonable attorney fees, of defending any claim or suit, including those by any third party, arising out of the services provided by the Planning Agency, except to the extent caused by the gross negligence or willful misconduct of the Planning Agency or its employees. In no event shall the Planning Agency be liable to the City for lost revenues of the City, or special or consequential damages, even if the Planning Agency has been advised of the possibility of such damages. The Planning Agency's total liability under this Agreement for damages, costs and expenses, regardless of cause, shall not exceed the total amount of fees paid to the Planning Agency by the City under this Agreement. PASSED AND APPROVED: IOWA NORTHLAND REGIONAL COUNCIL OF GOVERNMENTS WAT 00, IOWA Executive Director INRCOG 8-1-1 Mayor Waterloo, Iowa /2 2-d/5 Date Date 2 WATERLOO AIRPORT ZONING ORDINANCE SCOPE OF SERVICES A. Process: The Iowa Northland Regional Council of Governments (INRCOG) will ask the Cities of Waterloo and Cedar Falls and Black Hawk County to formulate an ad hoc Airport Zoning Ordinance Committee. The purpose of the Committee will be to review and develop a draft Airport Zoning Ordinance for both Cities and the County. This will occur in Committee meetings, and will take into account existing land use in the Cities and County. It is recommended that the Committee be representative of the community, and that the county, city, and general public are well represented. Once a draft Ordinance has been completed, the Airport Zoning Ordinance will be sent back to the Cities and County for review and comment through their Planning and Zoning Commissions and elected bodies. Thereafter, both Cities and the County will consider adoption of the Ordinance in the same fashion they would a zoning ordinance amendment utilizing their respective Planning and Zoning Commission, elected officials, and public input procedures. B. State of Iowa Requirements: The Airport Zoning Ordinance will be developed in accordance with the Code of Iowa and Federal Aviation Administration guidelines. C. Final Report: The final Ordinance, in written form, will be presented by INRCOG to the City Councils and the County Board of Supervisors. D. Legal Review and Adoption: The Airport Zoning Ordinance shall be submitted to the Waterloo and Cedar Falls City Councils and Black Hawk County Board of Supervisors after completion by INRCOG. The Councils shall hold such public hearing(s) as required by law to adopt the Ordinance. INRCOG will not secure the services of an attorney to provide legal review of this Ordinance. INRCOG will, however, assist the City Attorney(s) or County Attorney, or other attorney selected by the City Council(s), who, at City expense, may provide final review of the Airport Zoning Ordinance prior to adoption. This Scope of Services and attached Contract do not include publication, recording, or codification costs. Said costs are the responsibility of the City of Waterloo, Cedar Falls, and/or Black Hawk County. 3 IOWA DEPARTMENT F T!' ANSPORTATIION AGREEMENT FOR THE FISCAL YEAR 2014 AIR SERVICE DEVELOPMENT PROGRAM PROJECT NUMBER: 9I140AL0135 CONTRACT NUMBER: 15488 This is an agreement between the Waterloo Regional Airport (hereinafter referred to as SPONSOR) and the Iowa Department of Transportation (hereinafter referred to as the Iowa DOT) for Air Service Sustainment funding through the Iowa Air Service Development Program, under Iowa Code Section 328.12. Pursuant to the terms of this agreement, and applicable statutes and administrative rules, the Iowa DOT agrees to provide authorized funding to the SPONSOR to help in air service development activities to include: The purchase of air service consultant services to obtain market data, develop airline proposals, provide air service analysis, and assist in other air service issues related to passenger air service at the Waterloo Regional Airport. A portion of the funds will be used for the purchase of traditional printed advertising. Efforts will focus on maintaining and increasing air service from the airport. In consideration of the foregoing and the mutual promises contained in this agreement, the parties agree to: 1. The SPONSOR shall be the lead agency for carrying out the provisions of this agreement and shall be responsible for the development and completion of air service development initiatives (hereinafter referred to as the PROJECT) in accordance with the FY 2012 Air Service Development Program Description and this agreement. 2. The Iowa DOT shall reimburse the SPONSOR for 80% of eligible PROJECT costs not to exceed $28,000. 3. Funds must be obligated within six months of execution of the grant agreement. Claims for reimbursement with proof of expenditures must be submitted within one year of the date of the obligation of funds. 4. All notices required under this agreement shall be made in writing to the Iowa DOT Office of Aviation and the SPONSOR's contact person. The Office of Aviation's contact shall be Tim McClung (515/239- 1689). The SPONSOR's contact person shall be Steve Wareham. 5. A report must be filed by the sponsor at the completion of the project providing a summary of how the funds were used and describing the successes and failures of the program. 6. The SPONSOR shall solicit, or have solicited bids, for any work on this project in compliance with all applicable laws, ordinances and administrative rules. Page 1 of 3 FY 2014 Air Service Development Contract Number: 15488 Project Number: 91140AL0135 7. . The SPONSOR shall be responsible for the acceptance of the project. The Iowa DOT reserves the right to review project activities and to audit claims for reimbursement. 8. The SPONSOR shall submit Claims for Reimbursement for eligible PROJECT costs along with a copy of the billing statement and proof of payment to the Iowa DOT. Reimbursements will be made in whole dollars and will be rounded down. 9. The SPONSOR shall comply with all provisions of the equal employment opportunity requirements prohibiting discrimination and requiring affirmative action to assure equal employment opportunity as required by the Iowa Code Chapter 216. No person shall, on the grounds of age, race, creed, sex, color, national origin, religion, or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the SPONSOR receives state finds from the Iowa DOT. 10. The Iowa DOT's obligation hereunder shall cease immediately, without penalty of further payment being required, in any year for which the General Assembly of the State of Iowa fails to make an appropriation or reappropriation to pay such obligations, and the Iowa DOT's obligations hereunder shall cease immediately without penalty of further payment being required at any time where there are not sufficient authorized funds lawfully available to the Iowa DOT to meet such obligations. 11. The Iowa DOT shall give the SPONSOR notice of any termination of funding as soon as practicable after the Iowa DOT becomes aware of the failure of funding for this program. In the event the Iowa DOT provides such notice, the SPONSOR may terminate this agreement or any part thereof. 12. If any part of this agreement is found to be void and unenforceable then the remaining provisions -of this agreement shall remain in effect. 13. This agreement is not assignable without the prior written consent of the Iowa DOT. 14. It is the intent of both parties that no third party beneficiaries be created by this agreement. 15. This agreement shall be executed and delivered in two or more copies, each of which so executed and delivered shall be deemed to be an original and shall constitute but one and the same instrument. 16. This agreement constitutes the entire agreement between the Iowa DOT and the SPONSOR concerning this PROJECT. Representations made prior to the signing of this agreement are not binding, and neither party has relied upon conflicting representations in entering into this agreement. Any change or alteration to the terms of this agreement must be made in the form of an addendum to this agreement. Said addendum shall become effective only upon written approval of the Iowa DOT and the SPONSOR. Page 2 of 3 FY 2014 Air Service Development Contract Number: 15488 Project Number: 91140ALQ135 EXECUTION OF THE AGREEMENT: In witness whereof, each of the authorized parties hereto has executed this Agreement as of the date shown with its signature below. This Agreement must be executed by the SPONSOR within 60 days of the date the agreement was signed by the Iowa DOT. SPONSOR: Signed this /7 day of i a,r/1 By: ,di/t� [�Il �/_ (fl d , 2013 By: Authorized Sponsor Representative `1 Airport Manager IOWA DEPARTMENT OF TRANSPORTATION: Signed this 7th day of August, 2013 By: Michelle McEnany, Director Office of Aviation Page 3 of 3 Brian Schoon From: Brian Schoon Sent: Thursday, August 01, 2013 11:38 AM To: 'Rich Riesberg'; NOEL ANDERSON; 'ARIC SCHROEDER', citymgr@indytel.com Cc: 'Carie Sager','cbeatty@co.buchanan.ia.us'; SHANE GRAHAM; 'Marty Ryan'; Barb Rundle; doug.schindel@aecom.com; swareham@trillionay.com; scombs@flyalo.com Subject: Airport Zoning Contracts Rich, Steve, Aric, and Noel: We are mailing you each two (2) original contracts, between the City and INRCOG, for development of your airport zoning regulations. You may have already executed/approved your agreement between IDOT and the City...this agreement just connects us to each city. Please place the contract on the agenda for consideration. If approved, please execute both agreements, keep one (1) for your files and mail the other back to us. We will take care to send copies of each of these local agreements to IDOT for their files. If there are any questions, please let me know. A couple of items about the contracts we are mailing out... First, we have written the agreements in such a way (Section 1) that the IDOT contract is to be considered attached to and part of the INRCOG agreements. This is to ensure we have covered all of the required regulations that IDOT has to comply with (i.e. Title VI). Second, we used the IDOT timeframe for completion, which is three years. We do not believe this process will take three years....we just wanted to mirror the IDOT timeframe as well as ensure that we didn't need to amend any of the agreements because of a time crunch to complete the projects. Third, the IDOT contracts, we believe, are on a reimbursement basis, so invoices will be sent to you and then we will request reimbursement from IDOT for their share at the conclusion of the project. If your county or another city is contributing to the local match, we will ask them for their share at the same time we are reconciling with IDOT. Finally, please be sure to send us a copy of your fully -executed agreement with IDOT. In the meantime, if you have any questions, please let us know. Just a side note, I will be out -of -the -office from 8/2 through 8/11. Brian Schoon, AICP Director of Development and Transit INRCOG 229 East Park Avenue Waterloo, Iowa 50703 (319) 235-0311 Ext. 128 (319) 235-2891 Fax bschoon@inrcog.org www.inrcog.org (4%Iowa Department of Transportation 800 Lincoln Way, Ames, Iowa 50010 Phone: 515-239-1048 Fax: 515-233-7983 Kay.thede@dot.!owa.gov www.lowadot.gov/aviation July 9, 2013 Ernest Clark, Mayor City of Waterloo 715 Mulberry St Waterloo, IA 50703 Dear Mr. Clark: RECEIVED JUL 1 0 2013 The Iowa DOT Office of Aviation is pleased that the City of Waterloo will be taking proactive action to protect the airport from encroachment through the update of an airport zoning ordinance. Enclosed are two copies of the agreement for the coordination to update the airport zoning ordinance for the Waterloo Airport in the cities of Waterloo and Cedar Falls and Black Hawk County. Please sign both copies and return one copy to me. Please notify the Iowa Northland Regional Council of Governments (INRCOG) that you are ready to begin the process! Please note the conditions in this agreement. Because of the importance of actually enacting any ordinance developed, the ordinance must be enacted by impacted jurisdictions before requesting reimbursement. As soon as the ordinances have been enacted, please submit copies of the ordinances with the request for reimbursement. Thank you for your commitment to this effort. Please do not hesitate to call me at 515- 239-1048 if you have any questions. Sincerely, Kay Thede Aviation Programs Manager Enclosures cc: Michelle McEnany, Office of Aviation Director IOWA DEPARTMENT OF TRANSPORTATION AGREEMENT Airport Planning and Zoning This AGREEMENT is made between the Iowa Department of Transportation called the "Iowa DOT" and the city of Waterloo, hereafter the "SPONSOR." 1.00 PURPOSE: The purpose of this agreement is to set forth terms, conditions and obligations to develop and enact, as contemplated by the Airport Zoning Act, Iowa Code chapter 329 (2013), an Airport Land Use and Zoning Ordinance for the Waterloo Regional Airport, hereafter the "Airport" in the cities of Cedar Falls and Waterloo and Black Hawk County. The Zoning Ordinance shall be developed and adopted prior to reimbursement from the Iowa DOT. The coordination to update and adopt an ordinance shall be referred to as the "Project" and shall be identified by Project number: 91140ALO105 Contract number: 15321 16.0 GENERAL PROVISIONS 2.01 The SPONSOR shall begin the ordinance development no later than 12 months after the date of this agreement or the Iowa DOT shall have no obligation to make any reimbursement. 2.58 The Iowa DOT agrees to reimburse the SPONSOR 85% of the eligible project costs, not to exceed the maximum amount payable of $7,480, incurred according to the terms of this agreement. Reimbursement will be made in whole dollar amounts only, rounded down. 2.59 Payment, as provided for in 2.02, will be made when all zoning ordinances as contemplated by Iowa Code chapter 329 (2013) have been adopted and enacted by each city and county owning or controlling the Airport as well as each city and county within which an airport hazard area or any part thereof appertaining to the Airport is located. For purposes of this agreement, the term "airport hazard area" is defined as set forth in Iowa Code section 329.1(3) (2013). 2.60 The Iowa DOT shall not waive any right of authority by making payments pursuant to this agreement, and such payments shall not constitute approval or acceptance of any part of the Project. 2.61 Neither the Iowa DOT nor the Sponsor intend to create rights in, and shall not be liable to, any third parties by reason of this agreement. 2.90 If any provision of this agreement is held invalid, the remainder of this agreement shall Contract Number: Project Number: not be affected thereby if such remainder would then continue to conform to applicable law and the intent of this agreement. 2.91 The Iowa DOT shall determine what costs charged to the project account are eligible for participation under the terms of this agreement and the SPONSOR shall bear all additional costs accepted and paid. 2.92 Notwithstanding any other provisions of this agreement, the Iowa DOT shall have the right to enforce,•and may require the SPONSOR to comply with, any and all Conditions and Assurances agreed to herein. 2.93 The Iowa DOT's obligations hereunder shall cease immediately, without penalty of further payment being required, in any year for which the General Assembly of the State of Iowa fails to make an appropriation or reappropriation to pay such obligations, and the Iowa DOT's obligations hereunder shall cease immediately without penalty of further payment being required at any time where there are not sufficient authorized funds lawfully available to the Iowa DOT to meet such obligations. The Iowa DOT shall give the SPONSOR notice of such termination of funding as soon as practicable after the Iowa DOT becomes aware of the failure of funding. In the event the Iowa DOT provides such notice, the SPONSOR may terminate this agreement or any part thereof. 2.94 The SPONSOR is the contracting agent and, as such, retains sole responsibility for compliance with local, state and federal laws and regulations related to accomplishment of the Project. The sponsor shall ensure compliance with Title VI of the Civil Rights Act of 1964, 78 STAT. 252, 42 U.S.C. 2000d-42 U.S.C. 2000d-4, and all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21 — to the end that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity receiving financial assistance from the Iowa DOT. 2.95 Funding will be available for reimbursement of the project for three fiscal years after the date of this agreement, unless appropriations are withdrawn under 2.09. Assurances in this agreement remain in full force and effect for a period of 20 years from the date of the agreement. 3.00 PROJECT CONDITIONS 3.24 The SPONSOR Agrees to: eee) Contract for all professional services as needed, submitting a copy of any engineering/consultant contract to the Iowa DOT. fff) Develop a project schedule and provide quarterly updates to the Iowa DOT. Submit a Request for Reimbursement form to the Iowa DOT, with copies of invoices, and proof of payment for reimbursement at the end of the project. ggg) Submit copies of the adopted ordinances at the completion of the project. Contract Number' Project Number: hhh) Retain all records relating to project cost, including supporting documents, for a period of three (3) years following final payment by the Iowa DOT, and to make such records and documents available to Iowa DOT personnel for audit. Any consultants working on this project must also provide records for audit upon request. 4,00 SPECIAL PROVISIONS 4.01 The zoning ordinance should use the Iowa Land Use Guidebook as a reference for development and comply with the Airport Zoning Act, Iowa Code chapter 329 (2013). 5.00 SPONSOR ASSURANCES By authorizing execution of this agreement the SPONSOR hereby certifies that: 5.15 It will not enter into any transaction which would operate to deprive it of any of the rights and powers necessary to perform any or all of the assurances made herein, unless by such transaction the obligation to perform all such covenants are assumed by another public agency found by the Iowa DOT to be eligible under the laws of the State of Iowa to assume such obligations and to have the power, authority, and financial resources to carry out all such obligations. If an arrangement is made for the management or operation of the Airport by any agency or person other than the SPONSOR or an employee of the SPONSOR, the SPONSOR will reserve sufficient rights and authority to insure that the Airport will be operated and maintained in accordance with these assurances. 5.59 It will operate and maintain in a safe and serviceable condition the Airport and all facilities thereon and connected therewith which are necessary to service the aeronautical users of the Airport and will not permit any activity thereon which would interfere with its use for airport purposes. 5.60 Insofar as it is within its power and reasonable, the Sponsor will, either by the acquisition and retention of easements or other interests in or rights for the use of land or airspace and by the adoption and enforcement of zoning regulations, prevent the construction, erection, alteration, or growth of any structure, tree, or other object in the approach areas of the runways of the Airport, which would constitute an obstruction to air navigation according to the criteria or standards prescribed in Section 77.23 as applied to Section 77.25, Part 77, of the Federal Aviation Regulations. In addition, the Sponsor will not erect or permit the erection of any permanent structure or facility which would interfere materially with the use, operation, or future development of the Airport, or any portion of a runway approach area in which the Sponsor has acquired, or hereafter acquires. 5.61 It will operate and maintain the facility in accordance with the minimum standards as may be required or prescribed by the. Iowa DOT for the maintenance and operation of such facilities as identified in the Iowa Administrative Code 761 -Chapter 720.10 5.62 It will operate the Airport as such for the use and benefit of the public. In furtherance of Contract Number: Project Number: this covenant (but without limiting its general applicability and effect), the SPONSOR specifically agrees that it will keep the Airport open to all types, kinds, and classes of aeronautical use on fair and reasonable terms without unlawful discrimination among such types, kinds, and classes. The SPONSOR may establish such fair, equal, and not unjustly discriminatory conditions to be met by all users of the Airport as may be necessary for the safe and efficient operation of the airport. The SPONSOR may also prohibit or limit any given type, kind, or class of aeronautical use of the Airport ifsuch action is necessary for the safe operation of the Airport or necessary to serve the civil aviation need of the public. It will operate the Airport•on fair and reasonable ;terms, and without unjust discrimination. 6.00 EXECUTION OF THE AGREEMENT. By resolution made a part of this agreement the SPONSOR authorized the undersigned to execute this agreement. Signed this SPONSOR. day of , , on behalf of the By: Attested: Title: Title: Signed this 9th day of July 2013, on behalf of the Iowa Department of Transportation. By: Michelle McEnany, Di - or Office of Avi Prepared by Carol Failor, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-304 RESOLUTION OF THE CITY COUNCIL OF WATERLOO, IOWA GRANTING THE IOWA ASSOCIATION OF REGIONAL COUNCILS (IARC) AND THE IOWA DEPARTMENT OF TRANSPORTATION (IDOT) CERTAIN FINANCIAL ASSURANCES RELATED TO THE SUBMISSION OF AN AIRPORT ZONING FUNDING REQUEST. WHEREAS, the City of Waterloo is interested in applying for funding to develop airport zoning regulations around its airport, in conjunction with the City of Cedar Falls and Black Hawk County; and WHEREAS, the Iowa Department of Transportation (IDOT) is making funding available through a grant program for creating said regulations; and WHEREAS, the Iowa Northland Regional Council of Governments (INRCOG) and the Iowa Association of Regional Councils (IARC) are prepared to draft the corresponding IDOT grant application and assist with the regulations, if the grant is approved; and WHEREAS, the total budget for the project is a maximum not to exceed amount of $8,800, of which the City is seeking up to $7,480 (85%) from IDOT grant funds and the remaining portion of up to $1,320 (15%) will be paid as local match by the City of Waterloo with anticipated cost sharing from the City of Cedar Falls and Black Hawk County of up to $440 each (1/3 of the local match each); and NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the application be approved, submitted, and that a maximum not to exceed amount of $1,320 in local funds is herewith committed, and that the Mayor Pro Tem and City Clerk are authorized to sign all documents related to said airport zoning ordinance development project. PASSED AND ADOPTED this 22i' day of April, 2013. Quentin Hart, Mayor Pro Tem ATTEST: `Suzy Sc ares, CMC City C1 rk A RESOLUTION OF THE BLACK HAWK COUNTY, IOWA BOARD OF SUPERVISORS GRANTING THE IOWA ASSOCIATION OF REGIONAL COUNCILS (IARC) AND THE IOWA DEPARTMENT OF TRANSPORTATION (IDOT) CERTAIN FINANCIAL ASSURANCES RELATED TO THE SUBMISSION OF AN AIRPORT ZONING FUNDING REQUEST WHEREAS, the City of Waterloo is interested in applying for funding to develop airport zoning regulations around its airport, in conjunction with the City of Cedar Falls and Black Hawk County; WHEREAS, the Iowa Department of Transportation (IDOT) is making funding available through a grant program for creating said regulations; WHEREAS, the Iowa Northland Regional Council of Governments (INRCOG) and the Iowa Association of Regional Councils (IARC) are prepared to draft the corresponding 1 DOT grant application and assist with development of the regulations, if the grant is approved; WHEREAS, the City Council of Waterloo will authorize the Mayor to sign all documents related to said airport zoning ordinance development grant application; WHEREAS, Black Hawk County has unincorporated area in the Waterloo Airport's affected radius that will be regulated by the ordinance; WHEREAS, the total budget for the project is $8,800, of which the City of Waterloo is seeking $7,480 (85%) from IDOT and the remaining portion, or $1,320 (15%), will be paid as local match by the Cities of Cedar Falls, Waterloo, and Black Hawk County, the expense of which will be shared equally by the three (3) jurisdictions ($440 each); NOW THEREFORE BE IT RESOLVED by the Black Hawk County, Iowa Board of Supervisors that the application be supported and that $440 in local funds is herewith committed. Passed and adopted this 23" d day April. Frank Magsamen, Chain n i Black board of Supervisors ATTEST: ,, Grant Veeder, County Auditor RESOLUTION NO. 18,566 RESOLUTION SUPPORTING THE APPLICATION OF THE IOWA ASSOCIATION OF REGIONAL COUNCILS (IARC) FOR GRANT FUNDING, AND APPROVING AND AUTHORIZING THE LOCAL MATCH, FOR THE DEVELOPMENT OF UNIFIED AIRPORT ZONING REGULATIONS WHEREAS, the City of Waterloo is interested in applying for funding to develop airport zoning regulations around its airport, in conjunction with the City of Cedar Falls and Black Hawk County; WHEREAS, the Iowa Department of Transportation (IDOT) is making funding available through a grant program for creating said regulations; WHEREAS, the Iowa Northland Regional Council of Governments (INRCOG) and the Iowa Association of Regional Councils (IARC) are prepared to draft the corresponding IDOT grant application and assist with development of the regulations, if the grant is approved; WHEREAS, the City Council of Waterloo will authorize the Mayor to sign all documents related to said airport zoning ordinance development grant application; WHEREAS, the City of Cedar Falls has incorporated area in the Waterloo Airport's affected radius that will be regulated by the ordinance; WHEREAS, the total budget for the project is $8,800, of which the City of Waterloo is seeking $7,480 (85%) from IDOT and the remaining portion, or $1,320 (15%), will be paid as local match by the Cities of Cedar Falls, Waterloo, and Black Hawk County, the expense of which will be shared equally by the three (3) jurisdictions ($440 each); NOW THEREFORE be it resolved by the City Council of the City of Cedar Falls, Iowa that the application be supported and that $440 in local funds is herewith committed. .,AD:K PIEb this 22od day of April 2013. A iJAll nnifer Rotenbeck, CPA, CPFO ance Manager/City Clerk Jo T. Crews, Mayor Nowa Department of Transportation SF Form 291118wd (04-10) AIRPORT PLANNING AND ZONING GRANT APPLICATION This application can be used throughout the year. This application form is available at W W W.iowadoLgov/aVlatiOn. See instructions on Page 2. Airport Name Waterloo Regional Airport Date April 16, 2013 Airport Sponsor Name City of Waterloo Contact Person Nichote Warren Title IARC Executive Director Mailing Address 6339 Gold Leaf Lane City Pleasant Hill State IA ZIP Code 50327 Phone Number 515.554.3210 E-mail Address iarcdirector@live.com FAX Number N/A Project Type (check only one) ® Zoning Ordinance ❑ New ® Updated ❑ Comprehensive Plan ❑ New ❑ Updated Project Description (attach draft scope of work, associated costs, timeline, and copy of current zoning ordinance): Iowa Northland Regional Council of Governments (INRCOG) will work with the city of Waterloo, the Waterloo Regional Aiport, the city of Cedar Falls, and Black Hawk County to coordinate a process for updating the city's existing zoning airport zoning ordinance. This process will be facilitated by INRCOG and the final work product will be developed by the city's attorney and engineer, after input from the above referenced entities to update the city's airport zoning ordinance. PROJECT COST INFORMATION Total Cost of the Project $ 8,800 State Funds $ 7,480 $20,000 max. comprehensive plan.) Local Funds $ 1,320 Sponsor Signature: Typed Name: (Up to 85%, $25,000 max. zoning ordinance, Ernest Clark Please mail application with cost estimates to: Iowa Department of Transportation Office of Aviation 800 Lincoln Way Ames, IA 50010 Title: Mayor Date: 4/16/13 Attn.: Kay Thede E-mail: kay.thede@dot.iowa.gov FAX: 515-233-7983 515-239-1048 www. iowadot. q ov/aviation Linnea Martinez From: ARIC SCHROEDER Sent Wednesday, August 14, 2013 8:48 AM To: Linnea Martinez Cc: SUZY SCHARES Subject: Council Transmittal - Contract with INRCOG Attachments: 08-14-13 Council Communication Contract with INRCOG for Development of Airport Zoning Ordinance.pdf Linnea, Here is a second transmittal from me. It is a contract with INRCOG to develop an Airport Zoning Ordinance. This is pursuant to a grant that we received from the Iowa Department of Transportation, the grant agreement to which was approved by the Council on 8/5. The original and hard copies will be down shortly. Let me know if you have any questions. That should be all the transmittals from me anyway. I'll go hound the guys to get any other they have done ASAP. AR1C A. SCHROEDER City Planner City of Waterloo Community Planning and Development 715 Mulberry Street Waterloo, IA 50703 Phone: (319) 291-4366 Fax: (319) 291-4262 www.ci.waterloo.ia.us Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-683A RESOLUTION APPROVING CONTRACT FOR SERVICES WITH IOWA NORTHLAND REGIONAL COUNCIL OF GOVERNMENTS (INRCOG) AND DIRECTING EXECUTION OF SAID CONTRACT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Contract for Services dated August 19, 2013, at a cost not to exceed $8,800.00, with 85 percent reimbursed from the Iowa Department of Transportation (IDOT) and 15 percent shared between the Cities of Cedar Falls, Waterloo, and Black Hawk County, for assistance in the development of an Airport Zoning Ordinance, by and between the Iowa Northland Regional Council of Governments (INRCOG) of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 19th day of August, 2013. ATTEST: Suzy Sch City Cle , CMC Ernest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: August 19, 2013 Prepared: August 13, 2013 Dept. Head Signature: Steve Wareham # of Attachments: 1 SUBJECT: Approval of IDOT Air Service Development grant agreement in the amount of $28,000, with a 20% local match, for air service consulting and marketing for Waterloo Regional Airport. Submitted by: Steve Wareham, Airport Director Recommended City Council Action: Approval of IDOT Air Service Development grant agreement in the amount of $28,000, with a 20% local match, for air service consulting and marketing for Waterloo Regional Airport. Summary Statement Expenditure Required: $35,000 Source of Funds: 80% ($28,000) from IDOT grant / 20% ($7,000) Airport Operations Budget. Policy Issue Alternative Background Information: The Waterloo Regional Airport has been offered a grant from IDOT to fund 80% of eligible costs to acquire air service consulting and marketing for the Airport. The Airport is currently working with American Airlines and other airlines as we are trying to build service. This grant will help to provide independent professional services as well as marketing to help promote and position the airport for retaining and upgrading air service. IOWA DEPARTMENT OF TRANSPORTATION AGREEMENT FOR THE FISCAL YEAR 2014 AIR SERVICE DEVELOPMENT PROGRAM PROJECT NUMBER: 9I140AL0135 CONTRACT NUMBER: 15488 This is an agreement between the Waterloo Regional Airport (hereinafter referred to as SPONSOR) and the Iowa Department of Transportation (hereinafter referred to as the Iowa DOT) for Air Service Sustainment funding through the Iowa Air Service Development Program, under Iowa Code Section 328.12. Pursuant to the terms of this agreement, and applicable statutes and administrative rules, the Iowa DOT agrees to provide authorized funding to the SPONSOR to help in air service development activities to include. The purchase of air service consultant services to obtain market data, develop airline proposals, provide air service analysis, and assist in other air service issues related to passenger air service at the Waterloo Regional Airport. A portion of the funds will be used for the purchase of traditional printed advertising. Efforts will focus on maintaining and increasing air service from the airport. In consideration of the foregoing and the mutual promises contained in this agreement, the parties agree to: 1. The SPONSOR shall be the lead agency for carrying out the provisions of this agreement and shall be responsible for the development and completion of air service development initiatives (hereinafter referred to as the PROJECT) in accordance with the FY 2012 Air Service Development Program Description and this agreement. 2. The Iowa DOT shall reimburse the SPONSOR for 80% of eligible PROJECT costs not to exceed $28,000. 3. Funds must be obligated within six months of execution of the grant agreement. Claims for reimbursement with proof of expenditures must be submitted within one year of the date of the obligation of funds. 4. All notices required under this agreement shall be made in writing to the Iowa DOT Office of Aviation and the SPONSOR's contact person. The Office of Aviation's contact shall be Tim McClung (515/239- 1689). The SPONSOR's contact person shall be Steve Wareham 5. A report must be filed by the sponsor at the completion of the project providing a summary of how the funds were used and describing the successes and failures of the program. 6. The SPONSOR shall solicit, or have solicited bids, for any work on this project in compliance with all applicable laws, ordinances and administrative rules. Page 1 of 3 FY 2014 Air Service Development Contract Number: 15488 Project Number: 91140ALO 135 7. The SPONSOR shall be responsible for the acceptance of the project. The Iowa DOT reserves the right to review project activities and to audit claims for reimbursement. 8. The SPONSOR shall submit Claims for Reimbursement for eligible PROJECT costs along with a copy of the billing statement and proof of payment to the Iowa DOT. Reimbursements will be made in whole dollars and will be rounded down. 9. The SPONSOR shall comply with all provisions of the equal employment opportunity requirements prohibiting discrimination and requiring affirmative action to assure equal employment opportunity as required by the Iowa Code Chapter 216. No person shall, on the grounds of age, race, creed, sex, color, national origin, religion, or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the SPONSOR receives state funds from the Iowa DOT. 10. The Iowa DOT's obligation hereunder shall cease immediately, without penalty of further payment being required, in any year for which the General Assembly of the State of Iowa fails to make an appropriation or reappropriation to pay such obligations, and the Iowa DOT's obligations hereunder shall cease immediately without penalty of further payment being required at any time where there are not sufficient authorized funds lawfully available to the Iowa DOT to meet such obligations. 11. The Iowa DOT shall give the SPONSOR notice of any termination of funding as soon as practicable after the Iowa DOT becomes aware of the failure of funding for this program. In the event the Iowa DOT provides such notice, the SPONSOR may terminate this agreement or any part thereof. 12. If any part of this agreement is found to be void and unenforceable then the remaining provisions of this agreement shall remain in effect. 13. This agreement is not assignable without the prior written consent of the Iowa DOT. 14. It is the intent of both parties that no third party beneficiaries be created by this agreement. 15. This agreement shall be executed and delivered in two or more copies, each of which so executed and delivered shall be deemed to be an original and shall constitute but one and the same instrument. 16. This agreement constitutes the entire agreement between the Iowa DOT and the SPONSOR concerning this PROJECT. Representations made prior to the signing of this agreement are not binding, and neither party has relied upon conflicting representations in entering into this agreement. Any change or alteration to the terms of this agreement must be made in the form of an addendum to this agreement. Said addendum shall become effective only upon written approval of the Iowa DOT and the SPONSOR. Page 2 of 3 FY 2014 Air Service Development Contract Number: 15488 Project Number: 91140AL0135 EXECUTION OF THE AGREEMENT: In witness whereof, each of the authorized parties hereto has executed this Agreement as of the date shown with its signature below. This Agreement must be executed by the SPONSOR within 60 days of the date the agreement was signed by the Iowa DOT. SPONSOR: Signed this day of , 2013 By: By: W Authorized Sponsor Representative Airport Manager IOWA DEPARTMENT OF TRANSPORTATION: Signed this 7th day of August, 2013 By: Michelle McEnany, Director Office of Aviation Page 3 of 3 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-684A RESOLUTION APPROVING AGREEMENT WITH IOWA DEPARTMENT OF TRANSPORTATION AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Agreement dated August 19, 2013, for the Fiscal Year 2014 Air Service Development Program, Project No. 9I140AL0135, Contract No. 15488, in an amount not to exceed $28,000.00, with a 20 percent required city match, for air service consulting and marketing for the Waterloo Regional Airport, by and between the Iowa Department of Transportation and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 19th daypf August, 2013. Er st G. C ark, Mayo ATTEST: uzy c ares, CMC City C erk CITY OF WATERLOO Council Communication City Council Meeting: August 19, 2013 Prepared: August 13 2013 Dept. Head Signature: PH # of Attachments: SUBJECT: 2011 RIVERVIEW RECREATION AREA PASSIVE UNIT ENHANCEMENT PHASE II (Contract 815) Submitted by: Travis Nichols, Facilities/Project Manager, Leisure Services Recommended City Council Action: To request City Council to accept work perfomed and approve final contract amount of One Hundred Twenty -Four Thousand, Five Hundred Dollars and 57/100 ($124,500.57) for work completed by Peterson Contractors Inc. (PCI) of Reinbeck, Iowa for the 2011 RIVERVIEW RECREATION AREA PASSIVE UNIT ENHANCEMENT PHASE II (Contract No. 815). Summary Statement: Original Contract $114,500.00 Change Orders 1-3 $ 9550.57 Approved August 12, 2013 Total Contract Cost $124,050.57 Expenditure Required: NA Source of Funds: Project cost funded by a combination of City Bonds and IDNR REAP Grant. Policy Issue: NA Alternative: NA Background Information: This contract with Peterson Contractor's Inc. is for construction of fishing jetties and trail extension at Riverview Recreation Area on Mitchell Ave. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-685A RESOLUTION APPROVING THE RECOMMENDATION OF ACCEPTANCE AS TO WORK AND MATERIALS FURNISHED BY PETERSON CONTRACTORS, INC. OF REINBECK, IOWA, IN CONJUNCTION WITH THE 2011 RIVERVIEW RECREATION AREA PASSIVE UNIT ENHANCEMENT - PHASE II, CONTRACT NO. 815, AND ACCEPTING THE WORK. WHEREAS, Peterson Contractors, Inc. of Reinbeck, Iowa, has under contract with the City of Waterloo, Iowa, furnished certain materials and performed labor at a total cost of $124,050.57 in conjunction with the 2011 Riverview Recreation Area Passive Unit Enhancement - Phase II, Contract No. 815, in the City of Waterloo, Iowa. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Certificate of Completion and Recommendation of Acceptance be and the same hereby approved. PASSED AND ADOPTED this 19th day of August, 2013. ATTEST: (-/-1(„„„ ares, CMC City k Clrk Ernest G. Clark, Mayor CITY OF WA I ERLOO Council Communication City Council Meeting: August 19, 2013 Prepared: August 13, 2013 Dept. Head Signature: PH # of Attachments: SUBJECT: FY2013 RIVERVIEW RECREATION AREA RESTROOM(Contract#841) Submitted by: Travis Nichols, Leisure Services Facilities/Project Manager Recommended City Council Action: To request the City Council to accept work performed and approve the final contract amount of Fifty -Three Thousand, Two Hundred and Seventy -Seven Dollars and 50/100 ($53,277.50) for work completed by Boulder Contracting of Grundy Center, Iowa for the FY 2013 RIVERVIEW RECREATION AREA RESTROOM (Contract #841). Summary Statement: Original Contract: Change Order #1 Total Contract Cost Expenditure Required: NA 52,729.50 548.00 Approved May 15, 2013 $ 53,277.50 Source of Funds: Funds are available through a REAP grant and City CIP Bond funds. Policy Issue: NA Alternative: NA Background Information: Original Contract approved by Council and Signed March 18, 2013 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-686A RESOLUTION APPROVING THE RECOMMENDATION OF ACCEPTANCE AS TO WORK AND MATERIALS FURNISHED BY BOULDER CONTRACTING OF GRUNDY CENTER, IOWA, IN CONJUNCTION WITH THE F.Y. 2013 RIVERVIEW RECREATION AREA RESTROOM, CONTRACT NO. 841, AND ACCEPTING THE WORK. WHEREAS, Boulder Contracting of Grundy Center, Iowa, has under contract with the City of Waterloo, Iowa, furnished certain materials and performed labor at a total cost of $53,277.50 in conjunction with the F.Y. 2013 Riverview Recreation Area Restroom, Contract No. 841, in the City of Waterloo, Iowa. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Certificate of Completion and Recommendation of Acceptance be and the same hereby approved. PASSED AND ADOPTED this 19th day of August, 2013. ATTEST: Suzy Sch s, CMC re City CleIk Ernest G. Clark, Mayor Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: August 19, 2013 Prepared: August 7, 2013 Dept. Head Signature: # of Attachments: SUBJECT: Approval of demolition contract with Kelly Demolition and Excavating, LLC, for demolition services with RACM of 2265 Lafayette in the amount of $172,900.00 Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Approval of demolition contract with Kelly Demolition and Excavating, LLC, for demolition services with RACM of 2265 Lafayette in the amount of $172,900.00. Summary Statement: City council opened bids at the August 12, 2013 meeting. Staff reviewed bids and determined that the lowest qualified bidder for this project is Kelly Demolition and Excavating, LLC of Mount Vernon, Iowa. Expenditure Required: $172,900.00 Source of Funds: The demolition activities of this site will be undertaken by the City of Waterloo using G.O. funds, for nuisance abatement. Policy Issue: Dilapidated Housing Alternative: N/A Background Information: The City of Waterloo acquired the former school for the purpose of demolition and housing redevelopment. There is a development agreement in place to build 12 to 15 homes on the school site as soon as the school is demolished. The school is seriously dilapidated to the point that the asbestos cannot be safely removed prior to demolition; therefore it must be treated as RACM (Regulated Asbestos Containing Material). cc: NOEL C. ANDERSON, Community Planning & Development Director CITY WEBSITE: wwwci.water.Ioo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-687A RESOLUTION APPROVING DEMOLITION CONTRACT FOR DEMOLITION AND SITE CLEARANCE SERVICES WITH KELLY DEMOLITION AND EXCAVATING, LLC OF MOUNT VERNON, IOWA AND DIRECTING EXECUTION OF SAID CONTRACT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Demolition Contract for Demolition and Site Clearance Services dated August 19, 2013, in the amount of $172,900.00, for demolition services with Regulated Asbestos Containing Materials (RACM) of 2265 Lafayette Street, by and between Kelly Demolition and Excavating, LLC of Mount Vernon, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 19th day of August, 2013. Ernest G. Clark, Mayor ATTEST: Suzy Sch. es, CMC City Cle BUCK CILAPUC SAT E FA COMMUNITY PLANNING AND DE`dEfi . 715 Dui! ;,,p -Ire:!. St3tsdoo, Iowa So/03-5'1M 9) 201 ,C.ANDE ANDEPSON, Cma:i.u.+y lana r : 19) 291-4292 Council Communication City Council Meeting: Auuust 19, 2013 Prepared: August 7, 2013 Dept, Head Signature: # of Attachments: COUNCIL MLMBaRsSUBJECT: Approval of demolition contract with Lansing Brothers Construction, for --demolition services with RACM of 115 Smith and 710 Willow Streets in the amount of $39,150.00 DAVID JONES M7,.7I Submitted by: Noel Anderson- Community Planning & Development Director C'ARC L'`N Recommended City Council Action:: Approval of demolition contract with Lansing coir: ,;;,,,.r2 Brothers Construction, for demolition services with RACM of 115 Smith and 710 Willow Streets in the amount of $39,150.00 HAROLD GETTY Ward Summary Statement: The structures in question were acquired through 657A approximately 8 months ago. As you may recall 710 Willow caught fire in the spring and QUEN I1'T was severely damaged andtherefore could not be abated. The house at 115 Smith Street HART j lost most of its east wall and is completely letel open to the elements, children, and animals, and ��nda p Y P could not be abated as well. YON WHITER Iflan' 5 Expenditure Required: $39,1.50.00 nol3 SourceF�of Funds: The demolition activities of this site will be undertaken by the City of t" '�"E"`4W°"Waterloo using G.O. funds, for nuisance abatement. A/ -tinge STEVE Policy Issue: Dilapidated Housing SCFL,i,PLP Ar-'.arge Alternative: N/A Background Information: cc: NOEL C. ANDERSON, Community Planning &Development Director WEBSITE: Www.ci.waterToo.ia WE'RE WORKING FOR, YOU! An Equal Opo dunityiAAifim at e t.uon Emplc ar Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-688A RESOLUTION APPROVING EMERGENCY DEMOLITION CONTRACT FOR DEMOLITION AND SITE CLEARANCE SERVICES WITH LANSING BROS. CONSTRUCTION OF LUXEMBURG, IOWA AND DIRECTING EXECUTION OF SAID CONTRACT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Emergency Demolition Contract for Demolition and Site Clearance Services dated August 19, 2013, in the amount of $39,150.00, for demolition services with Regulated Asbestos Containing Materials (RACM) of 115 Smith Street and 710 Willow Street, by and between Lansing Bros. Construction of Luxemburg, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 19th day of August, 2013. 14 -ye Ernest G. Clark, Mayor ATTEST: uzy Scha s, CMC City Cle k CITY OF WATERLOO Council Communication City Council Meeting: August 19, 2013 Prepared: August 13, 2013 Dept. Head Signature: # of Attachments: SUBJECT: Resolution to Accept the Bid of Larson Construction Company for the Construction of Alternates 4 & 5 to the City of Waterloo Public Works Building Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Accept Bid for Alternates 4 & 5 to the City of Waterloo Public Works Building Project from Larson Construction Inc. Expenditure Required: $745,000 Source of Funds: GO Bond Proceeds Policy Issue Alternative Background Information: Approval of this resolution will provide funding to complete the construction of this project. The City of Waterloo Public Works Building Project has been funded utilizing a $5M grant from I Jobs, a $1M grant from BHCGA and four years of GO Bond fund proceeds totaling $2.95M. Acceptance of these alternates will complete the work -shop space to house four (4) city maintenance departments (Engineer Techs; Building Maintenance; Sign/Traffic and Street). Other departments utilizing this building for operations or parking/equipment security will be: Central Garage; Sanitation and Building Inspections. Acceptance of these alternates will also allow completion of the office alternate to support the administrative requirements associated with the centralization of these departments. Larson Construction is willing to hold their original bid price on these alternates, originally bid for this project in December 2010. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-689A RESOLUTION APPROVING RECOMMENDATION OF ACCEPTANCE OF BID TO LARSON CONSTRUCTION COMPANY OF INDEPENDENCE, IOWA, IN CONJUNCTION WITH THE PUBLIC WORKS BUILDING CONSTRUCTION - ALTERNATES 4 AND 5, IN THE AMOUNT OF $745,000.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Larson Construction Company of Independence, Iowa, in the amount of $745,000.00, in conjunction with the Public Works Building Construction - Alternates 4 and 5, be and is hereby accepted. PASSED AND ADOPTED this 19th day of August, 2013. Ernest G. Clark, Mayor ATTEST: Suzy Scha es, CMC City Cler Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: August 19, 2013 Prepared: August 7, 2013 Dept. Head Signature: # of Attachments: SUBJECT: The Cityof Waterloo isr{equest i!n to{name a portion of private street Arbor Lane located immediately-to.the-e-ast Maywood Avenue and Archer Street that will serve as access to two new homes to the west of Maywood Avenue. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request by the City of Waterloo to name the Private Street Arbor Lane located mmediatelyito-the-e-aat-}vlaywood Avenue and Archer Street thatwill serve as access to two new homes to the west of Maywood Avenue. lt� vc .0-v, .s rner"--ar'f.ic e'6'sct,bc c( locA4-eel in-11(reel Nu--vvi f• eriiZ. 7�j �l /740 —0110, The City of Waterloo Engineering Department has reviewed the proposed naming, and found there to be no conflicts with the proposed name of "Arbor Lane", and recommends that the proposed name be approved. Expenditure Required: None Source of Funds: n/a Policy Issue: Transportation Alternative: Background Information: cc: Aric Schroeder, City Planner Eric Thorson, City Engineer Steve Walker, Draftsperson --file-- CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT Ab -Large CITY OF WATERLOO, IOWA WATERLOO ENGINEERING DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4312 Fax (319) 291-4262 ERIC THORSON, P.E. • City Engineer email: city.engineer@waterloo-ia.org July 1,2013 Mr. Aric Schroeder City Planner City of Waterloo 715 Mulberry St. Waterloo, IA50703 RE: PRIVATE STREET ARBOR LANE Dear Aric: The Engineering Department has reviewed the naming of a certain private street, which will serve two single-family houses. The location of this private street is generally located as being west of the intersection of Maywood Avenue and Archer Street. The location is more particularly described as being located in Parcel Number 8912-29-176-016. The Engineering Department recommends that this private street, Arbor Lane, be approved. Sincerely, Eric Thorson, PE City Engineer CITY WEBSI I E: vww.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward l CAROLYN COLE Ward 2 HAROLD GE11Y Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: August 19, 2013 Prepared: August 7, 2013 Dept. Head Signature: # of Attachments: SUBJECT: The City of Waterloo is requesting to name a portion of private street Arbor Lane located immediately to the east Maywood Avenue and Archer Street that will serve as access to two new homes to the west of Maywood Avenue. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request by the City of Waterloo to name the Private Street Arbor Lane located immediately to the east Maywood Avenue and Archer Street that will serve as access to two new homes to the west of Maywood Avenue. The City of Waterloo Engineering Department has reviewed the proposed naming, and found there to be no conflicts with the proposed name of "Arbor Lane", and recommends that the proposed name be approved. Expenditure Required: None Source of Funds: n/a Policy Issue: Transportation Alternative: Background Information: cc: Aric Schroeder, City Planner Eric Thorson, City Engineer Steve Walker, Draftsperson CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer r --- City of Waterloo Planning, Programming and Zoning Commission August 6, 2013 At u f APO • ..,.4.1 VI Mu4berryS InehlerwA ', tkrispo 041 ��it�umuei 1 1161 114°167 Watibeitmegr ,• I lint i 4p do = 411110710v ��verantl 9 hiU7s&fis v',_ oPCff U) J2.01119 MAIV7E ;p 1 I Private Street Naming "Arbor Lane" City of Waterloo REQUEST: APPLICANT(S): GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: SURROUNDING LAND USE: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS REQUIRED/ NEEDED: DRAINAGE: DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING August 6, 2013 Request by the City of Waterloo to name and dedicate a portion of private street Arbor Lane City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703 The City of Waterloo is requesting to name a portion of private street Arbor Lane located immediately to the east Maywood Avenue and Archer Street that will serve as access to two new homes to the west of Maywood Avenue. The request would not appear to have a negative impact upon the surrounding neighborhood, as there is very little development in the area. The request would not appear to have a negative impact upon the pedestrian and traffic conditions as the private street will service two homes in a heavily wooded area that is private property. There are no trails near the area in question. The surrounding land use consists of residential uses. The land in question is zoned "R-2" One and Two Family Residence District This request would not require any additional buffers and screening. The request for street naming would not appear to have a negative impact upon drainage in the area. The majority of the surrounding area was developed in the early 1950s. The roadway is not in a special flood hazard area. Head Start has a school to the south of the site in question The area is served by a 20" water main that was connected along the new roadway. However, there is no sanitary sewer or storm sewer, at this time. The Future Land Use Map (February 3, 2003) designates the area north of the roadway as Residential. The proposed street naming would be consistent with that designation. The Engineering Department has reviewed the naming of the street, and found there to be no conflicts with the proposed name of "Arbor Lane" and recommends that the name be 12.06.11 — Name Private Elm Street between Mulberry and Sycamore Page 1 of 2 ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: August 6,2013 approved. No subdividing of land is required for this request. Therefore, it is staff's recommendation that the street naming and dedication be approved for the following reason(s): 1. The Engineering Department has reviewed the request and concurs that naming Arbor Lane, as it does not conflict with any other street names and recommends approval. 12.06.11 — Name Private Elm Street between Mulberry and Sycamore Page 2 of 2 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-690 RESOLUTION APPROVING NAMING A PORTION OF A PRIVATE STREET GENERALLY LOCATED WEST OF THE INTERSECTION OF MAYWOOD AVENUE AND ARCHER STREET AS ARBOR LANE, IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that a portion of a private street generally located west of the intersection of Maywood Avenue and Archer Street, be and the same hereby named Arbor Lane. The location is more particularly described as being located in Parcel Number 8912-29-176-016. PASSED AND ADOPTED this 19th day of August, 2013. ;(1; Ernest G. Clark, Mayor ATTEST: Suzy Sch res, CMC City Clerk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHIvMITT At -Lenge CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication City Council Meeting: August 19, 2013 Prepared: August 7, 2013 Dept. Head Signature: # of Attachments: 7 SUBJECT; Request to set a date of public hearing for September 9, 2013, and publish an official notice pertinent to the taking of bids and request to receive and open the proposals for the sale of city owned property at 1640 Cherry Hills Drive for the minimum bid of $5,000 with Development Agreement, Submitted by: Noel Anderson -Community Planning and Development Director Recommended City Council Action: To set a date of public hearing on the sale of a 657A property at 1640 Cherry Hills Drive for the minimum bid of $5,000 with Development Agreement and publish an official notice pertinent to the requested sale. Summary Statement: The property was acquired through 657A this winter 2013. The property has been inspected by staff and the building official and it was determined that the building appears to be in good shape for rehabilitation. The property has an in ground swimming pool and double garage. It would appear that the garage and pool would need to be removed as they are both in a severe dilapidated shape. There has been a great deal of interest in this property and staff expects to be able to select a qualified bidder to successfully rehabilitate the property to a standard that the city and surrounding neighborhood can be proud of. As you may remember the cities first sale of a 657A property under the new policy was at 261 Cottage Grove which occurred in 2011. The project was a success and will be generating approximately $2,000 in taxes per year once the CURA Abatement Program Is complete. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Dilapidated Housing/Infill Development Alternative Demolish and sell lot only CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Background Information: The City of Waterloo has been working to address the state of disrepair of the property through out the city using Iowa Legislation (657A) that allows cities to take possession of dilapidated and abandoned homes. The City acquired the property in 2012 through Iowa Code 657 A. Staff has sold one other property under the new Sale of 657A property policy at 261 Cottage Grove. That process proved successful and staff would like to continue selling these properties that can reasonably be rehabbed to responsible citizens with the capabilities to complete the project in a timely manner and meet all necessary Building Codes as well as be an example for quality development in the neighborhoods that they are in. August 14, 2013 Dear interested developer: The City of Waterloo's Dilapidated Housing Committee has successfully been awarded four properties by the Courts through Iowa Code 657A, which grants cities the power to take possession of dilapidated and abandoned homes. The city is now offering for sale 1640 Cherry Hills Drive, as it has been deemed sound enough for rehabilitation. The City has set an "As is" minimum bid price of $5,000 and a $1,000 earnest fee per property. Attached to this letter you will find a Request for Development Proposal packet relating to the sale of the above-mentioned properties the City of Waterloo acquired as a part of the Dilapidated Housing Committee efforts. I have also attached a detailed report from the Black Hawk County on line website with further details of the property. I would ask that you review the packet and submit the appropriate information in accordance with your development plans for the site. Please note that the reason for the Development Proposal packet is to rehabilitate the property in a way that that is permitted within the zoning district and Land Use Plan for the area, as well as promoting positive development for the City of Waterloo as a whole. Compatibility with the nearby neighborhood and other surrounding uses will also be a key component of the development. Proposals are due by September 9, 2013 4 p.m. to the City Clerk's office 1st floor City Hall. If you should have any questions or need any additional information regarding this matter, please do not hesitate to contact our office and ask for me at 319.291.4366. Thank you for your cooperation in advance and thank you for your interest in the City of Waterloo. Sincerely, Chris Western Planner II Cc: Noel Anderson, Director REQUEST FOR DEVELOPMENT PROPOSAL CITY OF WATERLOO, IOWA 1640 Cherry Hills Drive The City of Waterloo, Iowa, is inviting proposals for the sale and development of property located at 1640 Cherry Hills Drive The following information details the criteria for submitting a bid for the development of this parcel. Any questions regarding the criteria should be directed to the Community Planning & Development Department for the City of Waterloo. Community Planning & Development Department 715 Mulberry Street - City Hall Waterloo, Iowa 50703 319.291.4366 STATEMENT OF INTENT The City of Waterloo, Iowa, desires to actively assist the private sector in developing this property. The City is offering the following property for development: 1640 Cherry Hills Drive The City intends to allow prospective developers to compete for the acquisition and rehabilitation of this property on the basis of the quality of development as well as price. SUBMISSION REQUIREMENTS Proposals must be submitted in narrative form and be accompanied by legible drawings in order for additional copies to be made. Proposals must also address each of the items listed herein. An offer to bid form is also enclosed with this packet that must be filled out with purchase information. Proposals will be reviewed by the Dilapidated Housing Committee and reported as to how the proposals fit the criteria established within this RFP. The proposal will then be sent to the Building & Grounds Committee for review and recommendation, and ultimately a public hearing will be held by the City Council to consider the recommendation. The City reserves the right to reject any and all proposals and to waive informalities in any proposal. PROPOSALS MUST ADDRESS EACH OF THE FOLLOWING: 1. Proposed Use The proposed development site is zoned "R-2 "One and Two Family District. The proposed use must meet all zoning requirements for a Principal Permitted Use in the "R-2 "One and Two Family District. Intended use following rehabilitation of property must be identified as one of the following categories: • Home owner occupied • Rental • Sale to potential home owner • General sale to any and all interested purchasers 2. Site Development The City feels that the aesthetic treatment of the rehabilitation is extremely important. Therefore, a detailed landscaping plan and construction plan including siding material, accessory structures, etc. must be submitted with proposal. All properties sold shall be rehabilitated as Single-family homes regardless of Zoning District that the property is in. However, a property that was originally built as a duplex or Multi Family structure and/or was legally established at a later date may be rehabilitated as such. Materials Used in Construction Materials must be of good quality and, in visual appearance, match existing woodwork through out house. For example, crown molding or door/window trim must have the same appearance and finish as existing molding or trim, unless all molding or trim in a room is replaced. 3. Financial Capacity The proposed developer must provide evidence of financial ability to timely commence and complete the project. This information shall be kept confidential and may be by letter of intent from bank for financing or other similar documentation. As security for completion of the project, the Developer will be required to post a performance bond in the sum of $10,000 per property, in form acceptable to the City, or place $10,000 dollars per property in a non-interest bearing escrow account with the Law office of Clark, Butler, Walsh, and Hamann. If the project is not completed and either the structure(s) have to be demolished or the project has to be completed by the City, then the City may, as appropriate, enforce the bond or use the per -property escrowed sum to defray the actual costs and expenses incurred by the City. As to escrowed funds, the Developer may request, at a rate of not more than $10,000 per home, a full reimbursement of such funds as (a) each home is completed in accordance with the terms and conditions of the development agreement, (b) the home has passed the 12 month inspection, and (c) an occupancy permit has been acquired. In addition, the Developer must submit with its bid proposal a certified check or money order in the amount of $1,000 per property as earnest money for the purchase.- Earnest money will be included in the purchase price at closing. 4. Project Team The proposal must list the names, addresses, and daytime phone numbers of the persons with a financial interest in the project. The proposal shall also include any relevant experience that demonstrates the ability to complete this project. 5. Timetable The development project must commence construction within three (3) months and be completed within twelve (12) months from the date of possession. If, after transfer of the property by the City to developer, construction is not commencing in accordance with the 3. Financial Capacity The proposed developer must provide evidence of financial ability to timely commence and complete the project. This information shall be kept confidential and may be by letter of intent from bank for financing or other similar documentation. Developer will be required to place $10,000 dollars in an escrow account with the Law office of Clark, Butler, Walsh, and Hamann, in the event the project is not completed and the structure(s) have to be demolished or project completed by the city. 4. Project Team The proposal must list the names, addresses, and daytime phone numbers of the persons with a financial interest in the project. The proposal shall also include any relevant experience that demonstrates the ability to complete this project. 5. Timetable The development project must commence construction within three (3) months and be completed within twelve (12) months from the date of possession. If, after transfer of the property by the City to developer, construction is not commencing in accordance with the attached schedule as described, the title to the real estate will revert to City of Waterloo, free of any liens, encumbrances, etc. against said property. Developer agrees to sign all necessary documents for said reversion. If construction is not completed, at the end of twelve (12) months, but the development of the project is still imminent, the City Council may but shall not be required to grant an extension of time for the rehabilitation of the building. 6. Bid Price The City of Waterloo has determined, that the minimum bid value of this property is: $5,000 However, once the minimum bid price of $5,000 is met, the primary criteria shall be the quality and type of the construction rather than the purchase price. NOTES: A site plan, including landscaping and a perspective complete list of intended construction and improvements must be included with the narrative proposal. All properties sold shall be rehabilitated as Single-family homes regardless of Zoning District that the property is in. However, a property that was originally built as a duplex or Multi Family structure and/or was legally established at a later date may be rehabilitated as such. The enclosed Offer form included therein must also be submitted with the narrative proposal. An earnest fee of $1,000.00 per property is also needed with the Offer to Buy form. Review Criteria The categories to be used in evaluating the proposals include but are not limited to the following: 1.) Proposed Land Use (Proposed construction will be reviewed for their compatibility and appropriateness for site. 2.) Quality of Proposed Development (Probable assessed value of any proposed new structures (ie: garage) and improvements will be weighed with offering price to determine full impact of community benefits: offer price + taxes paid). 3.) Architectural and Aesthetic Design Considerations (Design considerations ie: windows, siding, site layout, driveway (gravel or paved), and accessory structures). 4.) Price (While the price will not be sole determining factor, it will be an important part of the equation, in conjunction with other criteria, to assure the City as whole they are serving the citizenry in a fair and beneficial manner). 5.) Homeownership is a priority to the City of Waterloo; therefore any bidders that plan to live in the property after rehabilitation is complete or sell to homeowner will be scored higher. City of Waterloo Property Bid Sheet Property to be bid upon: 1640 Cherry Hills Drive Name in which property would be transferred: Name of bidder: Address of bidder: Phone & Fax number of bidder: My offer for property being bid upon: $1,000.00 earnest fee: (Note: this amount is refundable for unsuccessful bidders. The fee will not be refunded for successful bidders who withdraw their offer. Also, it is required that the earnest fee be paid per property if bidding on multiple properties.) Brief Description of intended Improvements: Furthermore, I understand the zoning designation of the property and building code requirements that I am bound by this designation for my use of property. Note: The successful bidder will be required to sign a Development Agreement binding them to the specified completion deadline of twelve (12) Months. Signature of applicant/ bidder Date * Please Place this sheet at the beginning of your bid packet when submitting to Clerks office. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-691 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE SALE OF CITY -OWNED PROPERTY LOCATED AT 1640 CHERRY HILLS DRIVE, WITH A MINIMUM BID PROPOSAL OF $5,000.00, AND A PROPOSED DEVELOPMENT AGREEMENT, AS SEPTEMBER 9, 2013, AT 5:30 P.M. IN CITY HALL COUNCIL CHAMBERS, WATERLOO, IOWA AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa shall meet at City Hall Council Chambers in the City of Waterloo, Iowa at 5:30 p.m. on the 9th day of September, 2013, for the purpose of considering and acting upon the sale of city - owned property located at 1640 Cherry Hills Drive, with a minimum bid proposal of $5,000.00, and a proposed Development Agreement, and legally described as follows: Lot 32 in Greenbrier Fifth Addition in the City of Waterloo, Black Hawk County, Iowa. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 19th day of August, 2013. Ernest G. Clark, Mayor ATTEST: Suzy Scha es, CMC City Cler Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 CITY OF WATERLOO, OWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication City Council Meeting: August 19, 2013 Prepared: August 14, 2013 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Set a date of hearing for approval of a Development Agreement between Shri Ganapati & Bajrangbali, Inc. D/B/A Fairfield Inn & Suites and the City of Waterloo for the construction of a new 81 room, multi -story hotel development at the southeast corner of Crossroads Boulevard and Bopp Street, adding $2.64 million in taxable value to site, and tax rebates for 8 years at 50%, and authorize Mayor and City Clerk to execute said document. Submitted by: Noel Anderson, Community Planning & Development Director QUENTIN Recommended City Council Action: Resolution approving Development HART Agreement Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large Summary Statement: The City of Waterloo and the developers are partnering to help foster the development of a new hotel project along the La Porte Road corridor, and the eastern side of the Crossroads Shopping Center area. The site to be developed has some innate problems with sewer relocation needed (goes through middle of site both parallel to road and perpendicular), some overhead utility relocation, as well as some poor soils reports for construction on the site. The cost of the estimated "extras" to make the site work is estimated at $290,000. The City of Waterloo has recently adopted a TIF District over this area of the community to help bring forth new economic development, and this development agreement will aim to accomplish that objective. The standard tax rebate schedule for new development in the TIF District is set forth at 1 year of tax rebates for every new $1 million in taxable value. There are also provisions to help for Brownfield or Greyfield sites, and "extras" needed for development. With those goals and policies in place, the 8 of tax rebates is determined by the new taxable value of hotel project at $2.64 million, and helping the developer to recover the costs of the "extras" needed to make this site buildable. Note — the relocation of the sewer and relocation of the overhead lines to underground will also make other lots in this immediate vicinity to be more buildable, and more marketable to help bring forth more development — again achieving the larger purpose of the TIF District creation. CITY WEBSITE: w.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Expenditure Required: NA Source of Funds: NA Policy Issue: Economic Development within the City of Waterloo. Alternative: NA Background Information: Since adoption of the TIF District, the City of Waterloo has seen a renewed interest in sites in and around the Crossroads area. This will help to reenergize and reinvigorate and older shopping center site and surrounding sites with new retail development, new private investment, and new tax base for the City of Waterloo. The creation of new businesses also help to bring forth new local option sales tax revenue, new permit values, new jobs, new employees, new families, and a growing community and retail concentration for the attraction of additional businesses and industry. In the short term, helping this project will create an additional $56,000 in new taxes from the first year finished, as opposed to the approximate $6,000 in taxes being paid now on the site. That would be the equivalent of twenty-six new homes at $100,000 per year in taxes. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-692 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE PROPOSED DEVELOPMENT AGREEMENT WITH SHRI GANAPATI AND BAJRANGBALI, INC. D/B/A FAIRFIELD INN & SUITES FOR THE CONSTRUCTION OF A NEW 81 ROOM, MULTI -STORY HOTEL DEVELOPMENT LOCATED AT THE SOUTHEAST CORNER OF CROSSROADS BOULEVARD AND BOPP STREET, ADDING $2.64 MILLION IN TAXABLE VALUE TO THE SITE, AND TAX REBATES FOR 8 YEARS AT 50 PERCENT, AS SEPTEMBER 9, 2013, AT 5:30 P.M. IN CITY HALL COUNCIL CHAMBERS, WATERLOO, IOWA AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa shall meet at City Hall Council Chambers in the City of Waterloo, Iowa at 5:30 p.m. on the 9th day of September, 2013, for the purpose of considering and acting upon a proposed Development Agreement with Shri Ganapati and Bajrangbali, Inc. d/b/a Fairfield Inn & Suites for the construction of a new 81 room, multi -story hotel development located at the southeast corner of Crossroads Boulevard and Bopp Street, adding $2.64 million in taxable value to the site, and tax rebates for 8 years at 50 percent, and legally described as follows: Lot 2 of Crossroads Plat No. 10, in the City of Waterloo, Black Hawk County, Iowa. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 19th day of August, 2013. rYtest G. Clark, Mayor ATTEST: Suzy Scha4es, CMC City Clerk CITY OF WATERLOO, IOWA. COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Mayor BUCK CLARK Council Communication City Council Meeting: August 19, 2013 COUNCIL Prepared: August 14, 2013 MEMBERS Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Wards BOB GREENWOOD At -Large STEVE SCHMITT At -Large SUBJECT: Set a date of hearing for approval of a Development Agreement between Crossing Point LLC, f/k/a Proactive Holdings IV LLC and the City of Waterloo for the redevelopment of the former Kmart Plaza site, including the main building and creation of multiple out -lots, adding $3.5 million in new taxable value to site, and tax rebates for 10 years at 50%, and authorize Mayor and City Clerk to execute said document. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Resolution approving Development Agreement Summary Statement: The City of Waterloo and the developers are partnering to help foster the redevelopment of a site that has been vacant for a long period of time, at a major entryway to the City of Waterloo. The site qualifies as a Greyfield site with the State of Iowa requirements. The City of Waterloo has recently adopted a TIF District over this area of the community to help bring forth new economic development, and this development agreement will aim to accomplish that objective. The standard tax rebate schedule for new development in the TIF District is set forth at 1 year of tax rebates for every new $1 million in taxable value. There are also provisions to help for Brownfield or Greyfield sites, and "extras" needed for development. With those goals and policies in place, the 10 of tax rebates is determined by the new taxable value of the redevelopment, the potential for further development of outlots, and the Greyfield classification of the site. Note — the redevelopment of this site will create more out - lots along the San Marnan Corridor, and work to create a more attractive entryway to the entire Crossroads area from Highway 218, from San Marnan Drive, and from La Porte Road and the Lost Island Water Park, Isle of Capri Casino visitors, etc.— again achieving the larger purpose of the TIF District creation. Expenditure Required: NA CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Source of Funds: NA Policy Issue: Economic Development within the City of Waterloo. Alternative: NA Background Information: Since adoption of the TIF District, the City of Waterloo has seen a renewed interest in sites in and around the Crossroads area. This will help to reenergize and reinvigorate and older shopping center site and surrounding sites with new retail development, new private investment, and new tax base for the City of Waterloo. The creation of new businesses also help to bring forth new local option sales tax revenue, new permit values, new jobs, new employees, new families, and a growing community and retail concentration for the attraction of additional businesses and industry. In the short term, helping this project will create an additional $120,400 in taxes from the first year finished, as opposed to the approximate $45,000 in taxes being paid now on the site. That would be the equivalent of thirty seven new homes valued at $100,000, per year in taxes. Preparer Information: Noel Anderson 715 Mulberry Street Waterloo, IA 50703 Individual's Name Street Address Phone DEVELOPMENT AGREEMENT 319.291.4366 City This Development Agreement (the "Agreement") is entered into as of 2013, by and between Crossing Point, LI_C f/k/a Proactive Holdings IV LLC ("Company"), and the City of Waterloo, Iowa ("City"). RECITALS A. City considers economic development within the City a benefit to the community and is willing for the overall good and welfare of the community to provide financial incentives so as to encourage that goal. B. Company is willing and able to finance and construct a building and related improvements (the "Improvements") on property located in the Waterloo Crossroads Urban Renewal and Redevelopment Plan area. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree as follows: 1. Purchase of Property. Company has purchased the real property described on Exhibit "A" attached hereto (the "Property"), generally located at the northwestern corner of San Marnan Drive and East Ridgeway Avenue. Company will be requesting to vacate a portion of the north -south part of East Ridgeway Avenue that abuts the eastern edge of this site, which would be conveyed to Company for $1.00, and tied to the construction required in this agreement to obtain for the acquisition amount. 2. Improvements by Company. Company shall redevelop the existing mall area, including selective demolition, as well as related parking and landscaping (the "Improvements"), all of which shall be located on the Property. The Improvements shall be constructed in accordance with all applicable City, state, and federal building codes and shall comply with all applicable City ordinances and other applicable law. It is contemplated that the Improvements will have a total project cost of approximately $3,800,000.00, without outlot development. The Property, the Improvements, and all site preparation and development -related work to make the Property usable for Company's purposes as contemplated by this Agreement are collectively referred to as the "Project". 3. Timeliness of Construction. The parties agree that Developer's commitment to undertake the Project and to construct the Improvements in a timely manner constitutes a material inducement for the City to enter this Agreement, and that without said commitment, City would not have done so. Developer must substantially complete construction of the Improvements by December 31, 2014. If Developer has not obtained a building permit and begun in good faith the construction of the Improvements upon the Property within 4 months of the approval of this Agreement, this Agreement may be cancelled at the sole option of City. If construction has not begun within 4 months of the approval of this Agreement, but the development of the Project is still imminent, the City Council may, but shall not be required to, grant an extension of time for the construction of the Improvements. If construction has commenced within 4 months of the approval of this Agreement, and is stopped and/or delayed as a result of an act of God, war, civil disturbance, court order, labor dispute, fire, or other cause beyond the reasonable control of Developer, the requirement that construction is to be substantially completed by December 31, 2014 shall be tolled for a period of time equal to the period of such stoppage or delay, and thereafter if construction is not completed within the allowed period of extension this Agreement shall be cancelled at the sole option of City. If construction is not substantially completed by December 31, 2014, then the parties agree to execute an amendment to this Agreement and to the Minimum Assessment Agreement to extend the date specified in Section 4 below and the dates specified in corresponding provisions of the Minimum Assessment Agreement. 4. Minimum Assessment Agreement. Company acknowledges and agrees that it will pay when due all taxes and assessments, general or special, and all other lawful charges whatsoever levied upon or assessed or placed against the Property. Company further agrees that, prior to the date set forth in Section 2 of Exhibit "B," it will not seek or cause a reduction in the taxable valuation for the Property, which shall be fixed for assessment purposes, below the amount of $Ag00,000..00 ("Minimum Actual Value"), through: (i) willful destruction of the Property, Improvements, or any part of either; (ii) a request to the assessor of Black Hawk County; or (iii) any proceedings, whether administrative, legal, or equitable, with any administrative body or court within the City, Black Hawk County, the State of Iowa, or the federal government. Company agrees to sign and deliver to City the agreement attached as Exhibit "B" I concurrently with execution and delivery of this Agreement. 5. Property Tax Rebates. Provided that Developer has completed the Improvements as set forth in Sections 1 and 2 and has executed the Minimum Assessment Agreement as set forth in Section 4, the City agrees to rebate property taxes (with the exceptions noted below) as follows: a. Year One - 50% rebate b. Year Two - 50% rebate c. Year Three - 50% rebate d. Year Four - 50% rebate e. Year Five - 50% rebate f. Year Six - 50% rebate g. Year Seven 50% rebate h. Year Eight 50% rebate i. Year Nine 50% rebate j. Year Ten 50% rebate for any taxable value over the January 1 2013 taxable value of $2 100 000, Rebates are payable in respect of a given year only to the extent that Developer has actually paid general property taxes due and owing for such year. Rebates are to be paid to Developer within 30 days of any tax payment made by Developer. The taxable value of the Property as a result of the Improvements must be increased by a minimum of 10% and must increase the annual tax by a minimum of $500.00. This rebate program is not applicable to any special assessment levy, debt service levy, or any other levy that is exempted from treatment as tax increment financing under the provisions of applicable law. The first year in which a rebate may be given ("Year One") shall be the first full year for which the assessment is based upon the completed value of the Improvements and not a prior year for which the assessment is based solely upon the value of the land or upon the value of the land and a partial value of the Improvements, due to partial completion of the Improvements or a partial tax year. 6. Outlot Development. The Company is creating seven new outlots as a part of the platting process. The development on outlots is eligible for the tax rebates, but not required as a part of the minimum assessment and timeline for this agreement. Essentially any development on outlots are extra rebates the Company is able to obtain_ under the rebate schedule as set forth above. 7. Representations and Warranties of City. City hereby represents and warrants as follows: A. City is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. B. Each person who executes and delivers this Agreement and all documents to be delivered hereunder is and shall be authorized to do so on behalf of City. 8. Representations and Warranties of Company. Company hereby represents and warrants as follows: A. Company is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. B. Company is duly organized, validly existing, and in good standing under the laws of the state of its organization and is duly qualified and in good standing under the laws of the State of Iowa. C. Company has full right, title, and authority to execute and perform this Agreement and to consummate all of the transactions contemplated herein, and each person who executes and delivers this Agreement and all documents to be delivered to City hereunder is and shall be authorized to do so on behalf of Company. 9. Notices. Any notice under this Agreement shall be in writing and shall be delivered in person, by overnight air courier service, by United States registered or certified mail, postage prepaid, or by facsimile (with an additional copy delivered by one of the foregoing means), and addressed: (a) if to City, at 715 Mulberry Street, Waterloo, Iowa 50703, facsimile number 319-291-4571, Attention: Mayor, with copies to the City Attorney and the Community Planning and Development Director. (b) if to Company, to Crossing Point LLC 808 Dearborn Avenue, Waterloo, Iowa 50703, facsimile number 319-235-7032, Attn: Ben DeJonq with copies to Eric W. Johnson P.O. Box 178 Waterloo, IA 50704-017$ Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, (ii) one (1) business day following deposit for overnight delivery to an overnight air courier service which guarantees next day delivery, (Hi) three (3) business days following the date of deposit if mailed by United States registered or certified mail, postage prepaid, or (iv) when transmitted by facsimile so long as the sender obtains written electronic confirmation from the sending facsimile machine that such transmission was successful. 10. Amendment, Modification, and Waiver. No amendment, modification, or waiver of any condition, provision, or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound or by the duly authorized representative of same, and specifying with particularity the extent and nature of the amendment, modification, or waiver. Any waiver by any party of any default by another party shall not affect or impair any rights arising from any subsequent default. 11. Severability. Each provision, section, sentence, clause, phrase, and word of this Agreement is intended to be severable. If any portion of this Agreement shall be deemed invalid or unenforceable, whether in whole or in part, the offending provision or part thereof shall be deemed severed from this Agreement and the remaining provisions of this Agreement shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any portion of this Agreement is invalid or unenforceable as written, but that by limiting such provision or portion thereof it would become valid and enforceable, then such provision or portion thereof shall be deemed to be written, and shall be construed and enforced, as so limited. 12. Captions. All captions, headings, or titles in the paragraphs or sections of this Agreement are inserted only as a matter of convenience and/or reference, and they shall in no way be construed as limiting, extending, or describing either the scope or intent of this Agreement or of any provisions hereof. 13. Binding Effect. This Agreement shall be binding and shall inure to the benefit of the parties and their respective successors, assigns, legal representatives, and future owners of the Property. 14. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which, taken together, shall constitute one and the same instrument. 15. Entire Agreement. This Agreement, together with the Minimum Assessment Agreement attached hereto as Exhibit "B", constitutes the entire agreement of the parties and supersedes all prior or contemporaneous negotiations, discussions, understandings, or agreements, whether oral or written, with respect to the subject matter hereof. 16. Time of Essence. Time is of the essence of this Agreement. IN WITNESS WHEREOF, the parties have executed this Development Agreement by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA CROSSING POINT,LLC By: By: Ernest G. Clark, Mayor Attest: Suzy Schares, City Clerk EXHIBIT "A" Legal Description of Property to be Improved EXHIBIT "B" MINIMUM ASSESSMENT AGREEMENT This Minimum Assessment Agreement (the "Agreement") is entered into as of 2013, by and among the CITY OF WATERLOO, IOWA ("City"), CROSSING POINT_ LLC ("Company"), and the COUNTY ASSESSOR of the City of Waterloo, Iowa ("Assessor"). WITNESSETH: WHEREAS, on or before the date hereof the City and Company have entered into a development agreement (the "Development Agreement") regarding certain real property, described in Exhibit "A" thereto, located in the City; and WHEREAS, it is contemplated that pursuant to the Development Agreement, the Company will undertake the development of an area ("Project") within the City and within the Logan Avenue urban renewal area; and WHEREAS, pursuant to Iowa Code § 403.6, as amended, the City and the Company desire to establish a minimum actual value for the land and the building(s) pursuant to this Agreement and applicable only to the Project, which shall be effective upon substantial completion of the Project and from then until this Agreement is terminated pursuant to the terms herein and which is intendedto reflect the minimum actual value of the land and buildings as to the Project only; and WHEREAS, the City and the Assessor have reviewed the preliminary plans and specifications for the improvements (the "Improvements") which the parties contemplate will be erected as a part of the Project. NOW, THEREFORE, the parties hereto, in consideration of the promises, covenants, and agreements made by each other, do hereby agree as follows: 1. Upon substantial completion of construction of the Improvements by the Company, the minimum actual taxable value which shall be fixed for assessment purposes for the land and Improvements to be constructed thereon by the Company as a part of the Project shall not be less than $5.6,million ("Minimum Actual Value") until termination of this Agreement. The parties hereto agree that construction of the Improvements will be substantially completed on or before December 31, 2014. If it is not, then the parties agree to execute an amendment to this Agreement that will extend the dates specified in Section 2 below. 1 2. The Minimum Actual Value herein established shall be of no further force and effect, and this Minimum Assessment Agreement shall terminate, on December 31, 208,4. Nothing herein shall be deemed to waive the Company's rights under Iowa Code § 403.6, as amended, to contest that portion of any actual value assignment made by the Assessor in excess of the Minimum Actual Value established herein. In no event, however, shall the Company seek or cause the reduction of the actual value assigned below the Minimum Actual Value established herein during the term of this Agreement. The City shall not unreasonably withhold its consent to permit the Company to contest its taxable valuations in full, commencing with the assessment of January 1, 202,_,5. 3. This Agreement shall be promptly recorded by the City with the Recorder of Black Hawk County, Iowa. The City shall pay all costs of recording. 4. Neither the preambles nor provisions of this Agreement are intended to, or shall be construed as, modifying the terms of the Development Agreement. 5. This Agreement shall inure to the benefit of and be binding upon the successors and assigns of the parties, including but not limited to future owners of the Project property. IN WITNESS WHEREOF, the parties have executed this Minimum Assessment Agreement by their duly authorized representatives as of the date first set forth above CITY OF WATERLOO, IOWA CROSSING POINT ,LLC By: By: Ernest G. Clark, Mayor Benjamin B. Stroh, Manager Attest: Suzy Schares, City Clerk STATE OF IOWA ) ss. COUNTY OF BLACK HAWK On this day of 2013, before me, a Notary Public in and for the State of Iowa, personally appeared Ernest G. Clark and Suzy Schares, to me personally known, who being duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa, a municipal corporation, created and existing under the laws of the State of Iowa, and that the seal affixed to the foregoing instrument is the seal of said municipal corporation, and that said instrument was signed and sealed on behalf of said municipal corporation by authority and resolution of its City Council, and said Mayor and City Clerk acknowledged 2 said instrument to be the free act and deed of said municipal corporation by it and by them voluntarily executed. STATE OF IOWA ) ss. COUNTY OF BLACK HAWK Notary Public This instrument was acknowledged before me on 2013 by . . Benjamin B. Stroh as Manager of Crossing Point, LLC. Notary Public 3 CERTIFICATION OF ASSESSOR The undersigned, having reviewed the plans and specifications for the improvements to be constructed and the market value assigned to the land upon which the improvements are to be constructed for the development, and being of the opinion that the minimum market value contained in the foregoing Minimum Assessment Agreement appears reasonable, hereby certifies as follows: The undersigned Assessor, being legally responsible for the assessment of the property subject to the development, upon completion of improvements to be made on it and in accordance with the Minimum Assessment Agreement, certifies that the actual value assigned to such land, building and equipment upon completion of the development shall not be less thanFive Million Six Hundred Thousand Dollars ($3, 00,000.00) in the aggregate, until termination of this Minimum Assessment Agreement pursuant to the terms hereof. Assessor for Black Hawk County, Iowa Date STATE OF IOWA ) ss. COUNTY OF BLACK HAWK Subscribed and sworn to before me on 2013 by Tami McFarland, Assessor for Black Hawk County, Iowa. Notary Public 4 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-693 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE PROPOSED DEVELOPMENT AGREEMENT WITH CROSSING POINT LLC F/K/A PROACTIVE HOLDINGS IV LLC FOR THE REDEVELOPMENT OF THE FORMER KMART PLAZA SITE, INCLUDING THE MAIN BUILDING AND CREATION OF MULTIPLE OUT -LOTS, ADDING $3.5 MILLION IN NEW TAXABLE VALUE TO THE SITE, AND TAX REBATES FOR 10 YEARS AT 50 PERCENT, AS SEPTEMBER 9, 2013, AT 5:30 P.M. IN CITY HALL COUNCIL CHAMBERS, WATERLOO, IOWA AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa shall meet at City Hall Council Chambers in the City of Waterloo, Iowa at 5:30 p.m. on the 9th day of September, 2013, for the purpose of considering and acting upon a proposed Development Agreement with Crossing Point LLC f/k/a Proactive Holdings IV LLC for the redevelopment of the former Kmart Plaza site, including the main building and creation of multiple out - lots, adding $3.5 million in new taxable value to the site, and tax rebates for 10 years at 50 percent, and legally described as follows: Those parts of the Northeast Fractional Quarter of Section 2, Township 88 North, Range 13 West of the 5th P.M., in the City of Waterloo, Black Hawk County, Iowa, described as follows: Commencing at the Northwest corner of said Northeast Fractional Quarter; thence East along the North line of said Section, 319.3 feet; thence South 0°2'45" West 50 feet to the point of beginning; thence South 89°54'56" East, parallel with said North line, 705 feet to the Westerly line of former Primary Road No. 402 as relocated by Warranty Deed recorded in 120 LD 33; thence Southwesterly along said Westerly line 1146.95 feet; thence Northwesterly along a curve concave Southwesterly and having a radius of 998.575 feet and a long chord bearing North 62°54'41" West 621.65 feet; thence North 0°2'45" East 839.49 feet to the point of beginning; AND Commencing at the Northwest corner of said Northeast Fractional Quarter of Section 2; thence North 90° East 1023.7 feet; thence South 0°05' West 458.6 feet; thence South 23°244' East 150 feet to the point of beginning; thence South 23°244' East 135.8 feet; thence South 41°24' East 233.1 feet; thence Southerly 54.6 feet along a 1296 foot radius curve concave Westerly having a chord bearing South 12°58' West 54.6 feet; thence South 48°36' West 304.10 feet; thence North 41°24' West 169.40 feet; thence Northeasterly 248.30 feet along a 996 foot radius curve concave Westerly having a chord bearing North 15°584' East 247.66 feet to a point common to the circular curve and a spiral curve concave Westerly, said curves being Resolution 2013-693 Page 2 tangent at said common point; thence along the spiral a chord distance of 162.52 feet, said chord bearing North 5°04' East; thence North 66°35'1' East 67.31 feet to the point of beginning; AND Commencing at the Northwest corner of said Northeast Fractional Quarter of Section 2; thence North 90° East along the North line of said Northeast Fractional Quarter 1023.7 feet; thence South 0°05' West 458.6 feet; thence South 23°2411' East 285.8 feet to the point of beginning; thence South 41°24' East 233.1 feet; thence Southerly 54.6 feet along a 1296 foot radius curve concave Westerly having a chord bearing South 12°58' West 54.6 feet; thence North 48°36' East 21 feet; thence Northerly 43.8 feet along a 1308 foot radius curve concave Westerly having a chord bearing North 12°27'20" East 43.8 feet; thence North 41°24' West 239.3 feet; thence South 48°36' West 12 feet to the point of beginning; AND Commencing at the Northwest corner of said Northeast Fractional Quarter of Section 2; thence North 90° East 1023.7 feet; thence South 0°05' West 458.6 feet to the point of beginning; thence South 23°24' East 150 feet; thence South 66°35' West 67.31 feet to a point on a spiral curve concave Westerly, which point bears South 0°4511' West a chord distance of 164.41 feet from the point of beginning; thence Northeasterly along the curve to the point of beginning; AND Commencing at the Northwest corner of said Northeast Fractional Quarter of Section 2; thence North 90°00' East 1023.7 feet along the North line of said Northeast Fractional Quarter; thence South 0°05' West 458.6 feet; thence South 23°24'30" East 115.6 feet to the point of beginning; thence continuing South 23°24'30" East 170.0 feet; thence North 48°36' East 12.00 feet; thence South 41°24' East 239.3 feet; thence North 0°00' East 42.3 feet; thence North 41°24' West 201.04 feet; thence North 23°24'30" West 163.77 feet; thence South 66°35'30" West 40.00 feet to the point of beginning. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 19th day of August, 2013. est G. Clark, Mayor ATTEST: Suzy Sch es, CMC City Cle k Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 . BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 08/19/13 Prepared: 08/13/13 Dept. Head Signature: # of Attachments: / 'f SUBJECT: Resolution approving setting date of hearing for a request by the Black Hawk County Conservation Board to lease property in the Sherwood Park area as described in the attached lease legal description. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval of a resolution setting a date of hearing, and approval of a resolution authorizing the Mayor and City Clerk to execute said lease. Summary Statement: Following the flood of 2008 and the subsequent buyout of properties in the Sherwood Park area, the City has developed a master plan for the future use of this area, which calls for portions of the areas owned by the City of Waterloo to be leased/sold to the Black Hawk County Conservation Board as an extension of the Hartman Reserve Nature Center and to facilitate the construction of a new boat ramp by the Conservation Board. Other portions of the area will remain owned by the City of Waterloo for the future development of the Sherwood Park Recreation Area, The majority of the streets within the area are not needed for public access, and are in the process of being vacated and will be gated off. Transmitted herewith is the request that the City approve a lease agreement with the Black Hawk County Conservation Board for property in the Sherwood Park area, as described in the attached lease legal description and as shown in the attached aerial photo. Expenditure Required: none Source of Funds: n/a Policy Issue: Property Management Alternative: Legal Description: See Attached Background Information: The majority of the property in question is deed restricted and must be owned and maintained by the City of Waterloo as green space. The City of Waterloo is allowed to lease buyout property, as long as the terms of the lease are not in conflict with the deed restrictions. The proposed lease indicates a requirement that the lessee shall not use the property in any manner that is contrary to the deed restrictions, and CITY WEBSITE: wwwci.waterloo.ia,us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer a copy of the deed restrictions have been added as an exhibit to the lease. The lease is proposed at a rate of $1.00 for the term of the lease, which is proposed to be September 1, 2013 thru December 31, 2038. However, the intention is that the area will be conveyed to the Black Hawk County Conservation Board. The deed restrictions have a provision allowing for the potential to convey the land to a recognized conservation entity, which the Conservation Board is, however such a transfer requires pre -approval by FEMA, a process that can be quite lengthy. The Black Hawk County Conservation Board have received a grant for the construction of a new boat ramp to be located just east of Highway 218 on the north side of Greenwood Avenue, and moving forward with the lease agreement ahead of transfer of the property will allow them to move forward with construction of the boat ramp. cc: Noel Anderson, Community Planning & Development Director file Path: K:\USERS ARILS\City of Waterloo\council letters\Vacate-Dedicate-Encroachemnt-Street Naming -conveyance \08-07.13 Council Communication Vacate of Streets in Sherwood Park Area.doc Linnea Martinez From: ARIC SCHROEDER Sent: Wednesday, August 14, 2013 8:11 AM To: Linnea Martinez Cc: SUZY SCHARES Subject: Council Transmittal - lease Attachments: 08-13-13 Council Communication Lease of Sherwood Park Area to Black Hawk County Conservation Board.pdf Linnea, The hard copies of this transmittal should already be down, but thought I'd send you a PDF as well. Note that this transmittal is to approve a lease, but is calling for setting a date of hearing first. Just an FYI, any lease that the City executes that is for LESS than 3 years does not require a hearing, but any lease of 3 years or more DOES require a hearing. This lease is for more than 3 years. Let me know if you have any questions. Thanks, AR1C A SCHROEDER City Planner City of Waterloo Community Planning and Development 715 Mulberry Street Waterloo, TA 50703 Phone: (319) 291-4366 Fax: (319) 291-4262 www.ci.waterloo.ia.us 1 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-694 RESOLUTION FIXING THE TIME AND PLACE OF HEARING TO BE GIVEN ON THE PROPOSED LEASE AGREEMENT WITH THE BLACK HAWK COUNTY CONSERVATION BOARD TO LEASE PROPERTY IN THE SHERWOOD PARK AREA, AS SEPTEMBER 3, 2013, AT 5:30 P.M. IN THE CITY HALL COUNCIL CHAMBERS IN CITY HALL AND INSTRUCTING THE CITY CLERK TO PUBLISH NOTICE OF HEARING. WHEREAS, the Council of the City of Waterloo, Iowa shall meet in the Council Chambers in the City Hall in the City of Waterloo, Iowa, at 5:30 p.m. on the 3rd day of September, 2013, for the purpose of considering and acting upon the proposed Lease Agreement with the Black Hawk County Conservation Board to lease property in the Sherwood Park area at a cost of $1.00, for the period September 1, 2013 through December 31, 2038. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 19th day of August, 2013. ATTEST: Suzy Scha\res, CMC City Clerk est G. Clar , Mayor Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 08 19 13 Prepared: 08/14/13 Dept. Head Signature: # of Attachments: SUBJECT: Set a date of hearing as September 3, 2013 for the creation of the Crossroads Waterloo Urban Renewal and Redevelopment Plan and Tax Increment Financing (TIF) District. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Set a date of hearing as September 3, 2013, and adopt necessary resolutions and ordinances for the adoption of the plan and district. Summary Statement: On June 3, 2013 the City Council approved the Crossroads Waterloo Urban Renewal and Redevelopment Plan and TIF District, however there was an error in the approval process, and therefore it must be approved again. Planning staff is proposing to create the Crossroads Waterloo Urban Renewal and Redevelopment Plan and TIF District as shown on the attached map and as detailed in the attached Plan. The proposed Plan and TIF District represents a proposal for the improvement and location of commercial development and provides for public improvements in order to increase the tax base and employment opportunities in the City of Waterloo. The proposed district would include land generally bounded by lands just north of San Marnan Drive to the north, Highway 218 and Dysart Road to the east, 1/2 mile south of Shaulis Road to the south, and Hess Road, Highway 20 and Hammond Avenue to the west. The area includes vacant land and vacant buildings that could be developed and redeveloped for commercial purposes. The City of Waterloo 2010 Strategic Development Plan states the need to diversity and increase the property tax base by encouraging the retention, expansion, and attraction of business and industry, and notes that the City should continually explore incentives to encourage development and increase employment that will held the City achieve these goals. The 2010 Plan also notes that the City of Waterloo should actively pursue the build -out and redevelopment of the Crossroads Shopping Center area through platting, infrastructure provisions, infrastructure improvements and upgrades, and public-private partnerships. The Crossroads Waterloo Urban Renewal and Redevelopment Plan represents a proposal for initiatives in the Crossroads area that will allow tax increment revenue to be used as incentives for the development of the Plan. Thepropertytax assessment base in the district would be frozen, providing a guaranteed tax based to each taxing CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer jurisdiction. Increased tax revenue resulting from new development would be captured and used for projects within the district, including tax rebates for large development projects. Expenditure Required: none Source of Funds: n/a Policy Issue: Economic Development Alternative: Legal Description: see attached Plan NA:as cc: Aric Schroeder, City Planner Path: K:\USERS\ARIC-S\City of Waterloo\council letters\Mist -Appeals - Determinations -Other \08-14-13 Council Communication Crossroads Waterloo Urban Renewal and Redevelopment Plan - reapproral.docx 1-...+�a%.tee ��Teaew eas vis Proposed Crossroads Waterloo Urban Renewal & Redevelopment Plan 4wI_ ) 'j. js\5 \ G is - \t1\s1.\. "Alfre I 't1 At. iTIOVERES1511.1...." Legend Proposed Boundary a.rmc•.r Lm�Kscit � sPrl s .ls=i u rs3<fr 5 c� xz(ku) )'l Prepared by Aric Schroeder City of Waterloo, 715 Mulberry Street, Waterloo, IA, 50703 319-291-4366 Return to preparer after recording. CROSSROADS WATERLOO URBAN RENEWAL AND REDEVELOPMENT PLAN (September 2013) INTRODUCTION The City of Waterloo 2010 Strategic Development Plan states the need to diversify and increase the property tax base by encouraging the retention and expansion and attraction of business and industry. The Land Use Plan states that the City should continually explore incentives to encourage development and increase employment that will help the City achieve these goals. Under the present circumstances, there is the need to bring about economic development, i.e., the expansion of existing industry and the attraction of new industry, which will further diversify and increase the property tax base and which will increase employment opportunities. The 2010 Plan also states that the redevelopment of the community should continue to be a major economic thrust for the City of Waterloo and actively pursue the build -out and redevelopment of the Crossroads Shopping Center area through platting, infrastructure provision, infrastructure improvements and upgrades, and public-private partnerships. The Crossroads Waterloo Urban Renewal and Redevelopment Plan presents a proposal for initiatives in the Crossroads area will also allow tax increment revenue to be used as incentives for the development of the Plan. These incentives would be negotiated and approved on a project -by -project basis at future dates. To achieve the primary objectives of this plan, the City of Waterloo shall undertake the urban renewal actions as specified in this tax increment Plan, pursuant to the powers granted to it under Chapter 403 of the 2011 Code of Iowa, as amended. 1 TABLE OF CONTENTS I. CROSSROADS WATERLOO URBAN RENEWAL AND REDEVELOPMENT PLAN. A. DESCRIPTION OF PROJECT B. LAND USE PLAN C. PROJECT PROPOSALS D. OTHER PROVISIONS NECESSARY TO MEET STATE AND LOCAL REQUIREMENTS E. PROCEDURES FOR CHANGES IN THE PLAN F. RELOCATION G. PROJECT FUNDING II. PROJECT BUDGET A. NARRATIVE B. CHAPTER 15A LOANS OR GRANTS C. TAX INCREMENT FINANCING D. PROPOSED TIMING SCHEDULE III. LEGAL DATA - ATTACHMENTS A. BOUNDARY MAP B. LEGAL DESCRIPTION C. STUDY OF BONDING CAPACITY D. PRELIMINARY PROJECT BUDGET E. ACQUISITION CHECKLIST F. RELOCATION CHECKLIST G. PLANNING, PROGRAMMING & ZONING RESOLUTION H. NOTIFICATION TO TAXING ENTITIES AND RECORD OF CONSULTATION 2 I. RESOLUTION ADOPTING DOWNTOWN PLAN J. ORDINANCE ADOPTING DOWNTOWN PLAN K. NOTICE OF PUBLIC HEARING (PUBLISHED) L. NOTICE OF PUBLIC HEARING (POSTED) 3 I. CROSSROADS WATERLOO URBAN RENEWAL AND REDEVELOPMENT PLAN. A. Description of Project 1. Boundary Map (See Attachment "A") 2. Boundary Description (See Attachment "B") 3. Findings and Objectives a. Findings The City of Waterloo proposes to undertake an Urban Renewal Project under the provisions of Iowa Code Chapter 403, as amended to date. It is hereby found and declared that there exists in the proposed Crossroads Waterloo Urban Renewal and Redevelopment Plan Area the continuing need for programs to alleviate and prevent conditions of unemployment; and that it is accordingly necessary to assist and retain local retail and commercial enterprises to strengthen and revitalize the economy of this City; that accordingly it is necessary to provide means and methods for the encouragement and assistance of retail and commercial enterprises in locating, purchasing, constructing, reconstructing, modernizing, improving, maintaining, repairing, furnishing, equipping, and expanding in this City; and that it is also necessary to encourage the location and expansion of commercial enterprises to more conveniently provide needed services and facilities of the commercial enterprises to Waterloo and the residents of the City. b. Objectives of the Plan This Plan is intended to strengthen the economy, promote retail and other commercial development, expansion of existing business and industry and attraction of new commercial projects. In accordance with this public purpose, the Crossroads Waterloo Tax Increment Project is intended to accomplish the following objectives: (1) To provide for the expansion of the existing uses and the establishment of new uses which are essential for 4 the economic development and redevelopment of the area. (2) Encourage investment in the residential, commercial, and industrial existing uses and in vacant land in the Crossroads Shopping area by enhancing the environment and making it more conducive to economic development. (3) Provide incentives to expand existing business and retail, destination retail, and other attractions and attract new retail, destination retail, and other attractions and commercial uses as allowed under Chapter 15A of the Code of Iowa, such as tax abatements, tax rebates, land acquisition, demolition, infrastructure provision, removal, and relocation, loans, grants and/or any other incentives that will result in redevelopment of the Crossroads area. (4) Increase employment opportunities for the citizens of Waterloo. (5) Provide the necessary infrastructure, including but not limited to: sanitary sewer, storm sewer, streets, traffic control, parking, skywalks, street amenities, etc., which may be necessary as the area is developed. B. Land Use Plan 1. This Plan is in conformance with the previously adopted Comprehensive Plan for the City of Waterloo. 2. As part of good planning and land use, the following goals are inherent to the realization of Plan objectives: a. Stimulate land uses which will strengthen and complement existing sound land use relationships within the surrounding community. b. Stabilize and increase employment in the area. c. Encourage investment in the area. d. Conserve and enhance the existing community facilities necessary to serve the surrounding area. 5 3. This Plan is consistent with the Comprehensive Plan in that both strive to: a. Maintain the City's role as a regional center of retail, destination attractions, as well as commerce and industry. b. Assure land uses which will strengthen and complement existing appropriate land use relationships within the surrounding community. c. Encourage sound growth and investment in the area. d. Increase employment in the area by encouraging economic development. e. To provide economic incentives that may increase employment opportunities within the City. C. Project Proposals 1. General Renewal Activities a. The City intends to acquire land or interests in land to facilitate development that is consistent with this Plan and site improvements. b. The City intends to provide public facilities that are needed from time to time such as streets, sanitary sewers, storm sewers, parking, traffic control, streetscape amenities, skywalks, etc. c. The City may make loans or grants to private persons or businesses for economic development and/or redevelopment purposes on such terms as may be determined by the City Council. d. The City may borrow money and provide security therefor. e. The City may establish and enforce controls, standards, and restrictions on land use and buildings. f. The City may make or have made surveys and plans necessary for the implementation of the urban renewal program and specific urban renewal project activities. g• The City may use tax increment financing to achieve a more marketable and competitive land -offering price, to provide for 6 necessary physical improvements and infrastructure, and to fund other urban renewal project costs. h. The City may use any and all other powers, without limitation, granted by the Iowa Code to develop and provide for improved economic conditions in the City of Waterloo. 2. Land Acquisition and Disposition The City may finance the acquisition of one or more tracts of land in the Project Area for purposes of private development. Other areas may be identified for acquisition in the future for the following purposes: a. To provide sites for needed private and public improvements or facilities or other public purposes, in proper relationship to the projects demand for such facilities and in accordance with accepted criteria for the development of such facilities. b. To assemble land into parcels of adequate size and shape to meet contemporary development needs and standards and to allow new construction to meet the objectives of the plan. c. To acquire any and all interests in any property within the Project Area which in any way dominates or controls usage of other real property proposed to be acquired. The City may make improvements in preparation for redevelopment or transfer of land to private developers. Improvements will be accomplished in accordance with the goals and objectives of this plan and in concern with other actions to ensure timely improvement of the land. The City may advertise and solicit development proposals, may negotiate directly with prospective developers, and may dispose of all or a portion of the property acquired by it for the purpose of redevelopment in accordance with the goals and objects of this plan. The property so disposed of may include vacated right-of-way and other lands under public ownership which are not needed for public purposes. The City may subdivide, vacate, or otherwise change the recorded arrangement of property under its control to accomplish the goals and objectives of this plan. 3. Crossroads Area Projects a. Infill of Crossroads Boulevard This project includes the development of land within the Crossroads Boulevard circle, many of which infill development sites have been identified in previous "5-1" Shopping Center District site plan amendment master plan approvals. This project will work to increase the retail traffic in and around the Crossroads Mall. b. Infill of lots surrounding Crossroads Boulevard This project includes the development of land on the outer rim of the Crossroads Boulevard circle. These lots are excellent infill projects to surround the Crossroads Shopping Mall with other retail and commercial businesses to compliment the mall, including but not limited to big box development projects, grocery stores, power centers, strip malls, restaurants, hotels, convenience stores, and other similar type developments. This development will work to increase the retail traffic in and around the Crossroads Mall. c. Infill of lots on eastern side of La Porte Road This project includes the development of land along Highway 218 on the eastern side of Crossroads Mall. These lots are excellent infill projects to surround the Crossroads Shopping Mall with other retail and commercial businesses to compliment the mall. This development will work to increase the retail traffic in and around the Crossroads Mall. d. Redevelopment of the Hammond Avenue and San Marnan Drive intersection area This project includes the development of land on the southeast corner of the intersection of Hammond Avenue and San Marnan Drive. While there is some excellent retail presence here, there is also an irregular configuration to some of the building space and lot layout. This development will work to increase the retail traffic in and around the Crossroads Mall. 8 e. Infill Development and redevelopment of lots on northern side of San Marnan Drive This project includes the development of land on the northern side of San Marnan Drive, including the out lot near Menards, expansions of existing businesses on the northern side of San Marnan, any new lots creation, etc. This development will work to increase the retail traffic in and around the Crossroads Mall. f. Redevelopment of the former Kmart Plaza site, north of San Marnan Drive g. This project includes entering into a development agreement with Proactive Holdings IV LLC, which will redevelop the former Kmart Plaza site, which is over 100,000 sq. ft. of retail building space, and create seven new outlots. The total project cost of this project will be approximately $3,800,000.00, and the project shall have a minimum assessed value of $6,300,000.00. The project shall receive tax rebates for nine years at 50%. This development will work to increase the retail traffic in and around the Crossroads Mall. Continued expansion of retail and destination activities in and around the Lost Island Water Park, Campground, and Isle of Capri Casino This project includes the development of large tracts of land in and around the Lost Island Water Park, parts of which were shown on the original master plan for development of this area through the rezoning of the property for the Lost Island Water Park and Isle of Capri Casino. The development of this land all around the Isle of Capri Casino and Lost Island Water Park will continue the trend of destination type developments to bring people to the Waterloo community and Cedar Valley as a whole. This development will work to increase the visitor, tourist, and retail traffic in and around the Crossroads Mall. h. Infill development of lots along Highway 20, and near Southtown Drive This project includes the development of land near Highway 20, Southtown Drive, as well as Alexandria Drive. This development will work to increase the retail traffic in and around the Crossroads Mall. Further road expansion south of Crossroads Boulevard, to accommodate growing residential development and further neighborhood commercial lots to south This project includes the potential of new roads to connect the Crossroads Boulevard area with further residential development areas to the south as they are developed further and further eastward. This would work to open further entrances into and out of the Crossroads shopping area for visitors and residents alike. By spreading some of the traffic, it will help with traffic minimizing at intersections, movements, and safety into later years. This infrastructure development will work to increase the retail traffic in and around the Crossroads Mall. Reconstruction, reconfiguration, and expansion of La Porte Road heading south from San Marnan Drive This project includes the reconstruction, reconfiguration, and adding of lanes for La Porte Road as it heads southerly from San Marnan Drive, turning into Hess Road further south. With an increasing amount of traffic from the Lost Island Water Park area and Crossroads Mall, it will become vital to make accommodations to handle additional development access points, traffic numbers for safety, turning, and congestion in the area. This infrastructure development will work to increase the retail traffic in and around the Crossroads Mall. k. Continuing evaluation of all roads and traffic patterns throughout Crossroads area This project includes the potential reconstruction, reconfiguration, and adding of lanes or right -in, right -out access points, median improvements, etc. for many road portions surrounding the Crossroads Mall area. This could include Hammond Avenue, San Marnan Drive, Southtown 10 Drive, Alexandria Drive, Flammang Drive, Sears Street, Penney Street, Bopp Street, Grimm Street, Crossroads Boulevard, and portions of La Porte Road and Ridgeway Avenue north of San Marnan Drive. As more development continues in the overall area, it is vital to continue to make accommodations to handle additional development access points, traffic numbers for safety, turning, and congestion in the area. This infrastructure development will work to increase the retail traffic in and around the Crossroads Mall. 1. Reconstruction, reconfiguration, and expansion of Shaulis Road/ Dysart Road intersection with Highway 218 This project includes the reconstruction, reconfiguration, and adding of lanes for Shaulis Rod/ Dysart Road as it heads westerly from the Highway 218 intersection. Due to the irregular configuration currently in place, increasing traffic through this area may result in the need for a reconfiguration of the intersection to accommodate more stacking of vehicles, better turning radii, and street layouts more accommodating for lots development near the highway visibility. This infrastructure development will work to increase the retail traffic in and around the Crossroads Mall. Construction and expansion of Isle of Capri Boulevard westerly to Hess Road This project includes the construction of Isle of Capri Boulevard further to the west, as further development in and around the casino and water park commence. This will open up new routes and new points of access into and out of these larger attractions, helping to disburse traffic patterns by having several options for travel, and lessening congestion at intersection points. This infrastructure development will work to increase the retail traffic in and around the Crossroads Mall. Potential flood plain mapping and planning for development, as well as drainage way improvements 11 This project includes the potential need for studying, reviewing, and making potential improvements involving any lands located in the flood plain through the Project Area. Any such improvements would work to improve the capacity and conveyance of flood waters through the area, while also working to maximize further site development for construction of roads, other necessary infrastructure, bridge improvements, and future project development. This infrastructure development will work to increase the retail traffic in and around the Crossroads Mall o. Acquisition of excess right-of-way or excess property from State of Iowa near La Porte Road and Hess Road. P. As continued development, redevelopment, and potential reconfiguration of roads continue as development progresses throughout the area, it may be possible for state land identified in the areas near La Porte Road and Hess Road to become available for additional development. The City would work with private developers to review and analyze this land for potential development, and potential acquisition from the State of Iowa. By maximizing land development where possible, this will work to increase the retail traffic in and around the Crossroads Mall Fairfield Inn and Suites Project. i. This project will allow Shri Ganapati & Bajrangbali, Inc. to construct a new commercial building, located on property legally described as Lot 2 of Crossroads Pat No. 10. 4. Public Improvements a. Infrastructure such as streets, sewers, parking, streetscape, skywalks, sidewalks, bridge improvements, etc. will be constructed in association with enhancing the new development projects using the local option sales tax for street reconstruction, MPO federal road funds, potential grants, and G.O. bonds which will be paid off with the increased tax increment revenues resulting from private investment in the Waterloo Crossroads area. D. Other Provisions Necessary to Meet State and Local Requirements 12 D. Other Provisions Necessary to Meet State and Local Requirements 1. In accordance with this Urban Renewal and Redevelopment Plan, the City of Waterloo will take whatever action it deems necessary to close, vacate, plan or replan streets, roads, sidewalks, walkways or other places within the Project Area. 2. In the event it is deemed necessary for the successful implementation of the plan to acquire any properties, land acquisition procedures will be in conformance with policies and procedures used in the City's acquisition programs. (Current policy attached as Attachment "E") E. Procedures for Changes in the Plan 1. This plan may be modified at any time provided it is done in accordance with Iowa Code Chapter 403, and the proposed plan modification is approved by the Waterloo Planning, Programming and Zoning Commission and a public hearing is held. F. Relocation 1. All relocation will be carried out in accordance with Iowa Code, Section 403.5(4)(a) (2011); and in the event any properties are acquired and it is necessary to relocate families, individuals or businesses, relocation assistance will be provided by the City's Community Planning and Development Relocation staff. (Current policy attached as Attachment "F") G. Project Funding 1. Capital for Crossroads Area Improvements In furtherance of the objectives of this Urban Renewal Plan, the City may decide to issue general obligation bonds, tax increment revenue bonds, or other such obligations, or loan agreements for the purpose of making loans or grants of public funds to private businesses located in the Project Area. Alternatively, the City may decide to use available funds for making such loans or grants. 2. Capital for Site Improvements in the Crossroads Area Capital to make site improvements may be provided by general obligation bonds and paid off with the increased tax increment revenues resulting from private investment in the Crossroads Area. 13 3. The City of Waterloo has unused bonding capacity of $95,513,435.00, or 49.02% from a total available of $187,351,502.00. (See Attachment "C") II. Project Budget A. Narrative The Crossroads Waterloo Plan includes the area as described in Attachment "B". As each project is developed, the City Council may enter into a specific project agreement, which after public hearing will identify the specific financial incentives that may be used on each project. Therefore, a total value on the financial incentives cannot be identified at this time. The following projects will be developed, but specific project budgets cannot be identified as specific locations are not available. However, preliminary budgets for known projects are listed in Attachment "D". 1. Tax rebate program. The property tax assessment base on the real estate where a new development and/or rehabilitation/renovation is completed is frozen. While the frozen amount will be guaranteed to each new taxing jurisdiction, the increased tax revenue resulting from the new development may be rebated annually to the developer for up to ten (10) years, or twenty (20) years for monumental projects. The developer may use these funds in two ways: (1) to pay off private debt incurred in financing the new construction and/or the rehabilitation/renovation of an existing commercial building, or (2) to pay off public improvements (street and/or parking improvements, extension of skywalks, etc.) associated with enhancing the new development and/or the total rehabilitation/renovation project. A specific project agreement will be required for each project. The taxable value must be increased by a minimum of 10% and increase the annual tax by a minimum of $500.00. This program is not applicable to the Self Supported Municipal Improvement District levy, other special tax assessments, the debt service levy or any other levy exempted from treatment as tax increment financing under applicable law. 2. Project loans and/or grants. 14 3. Infrastructure such as streets, sewers, parking, streetscape, bridge improvements, skywalks, sidewalks, etc. B. Loans or Grants The making of loans or grants of public funds to private businesses within the Project Area may be deemed necessary or appropriate for economic development purposes (as defined in Chapter 15A of the Code) and to aid in the planning, undertaking, and carrying out of urban renewal project activities authorized under this Urban Renewal Plan and the Code. In furtherance of the objectives under this Urban Renewal Plan, the City may determine to issue general obligation bonds, tax increment revenue bonds or other such obligations, or loan agreements for the purpose of making loans or grants funds to private businesses located in the Project Area. Alternatively, the City may determine to use available funds for making such loans or grants. C. Tax Increment Financing The City intends to utilize tax increment financing as a means to help pay for the costs associated with the development of the Project Area. General obligation bonds, tax increment revenue bonds or other such obligations or loan agreements may be issued by the City. The tax increment reimbursement may be sought for, among other things, the following costs (if and to the extent incurred by the City): 1. The construction of public improvements, such as streets, sanitary sewers, sewage treatment lagoons, storm sewers, bridge improvements, parking facilities, water mains or sidewalks; 2. The acquisition of land and preparation of same for sale to private developers or for public purposes or public improvements; 3. The making of loans or grants to private businesses under Chapter 15A or Chapter 403 of the Code, including debt service payments on any bonds or notes issued to finance such loans or grants; or 4. Providing the local matching share of CEBA, RISE, MPO, or other state, federal, or local grants and loan programs. Nothing herein shall be construed as a limitation on the power of the City to exercise any lawful power granted to the City under Chapter 15A, Chapter 260E, Chapter 384, Chapter 403, Chapter 404, Chapter 472B, or any other provision of the Code in furtherance of the objectives of this Urban Renewal Plan. 15 III. Legal Data - Attachments See Attachments A -L. 16 —i t=t kY-1 C=F=A—F'=71-. I III t H ITl I_WJJ.121 LW- }i{a LL11 % \\ \\ l VIVI I I I Attachment "A" Crossroads Waterloo Urban Renewal & Redevelopment TIF District 1 r in. li.1011 _fJL1iLL J LJ Legend WIVE TIF Boundary Attachment "B" Legal Description Crossroads Waterloo Urban Renewal & Redevelopment TIF District - 2013 Beginning at the point where the centerline of East San Marnan Drive intersects the centerline of La Porte Road; thence Northeasterly along the centerline of East San Marnan Drive to its intersection with the centerline of U.S. Highway 218 as presently established; thence Southeasterly along the centerline of U.S. Highway 218 to its intersection with the East line of Section 13 of Township 88 North, Range 13 West; thence South along the East line of said Section 13 to its intersection with the South line of the North Half of said Section 13; thence West along the South line of the North Half of said Section 13 to its intersection with the West line of said Section 13; thence North along the West line of said Section 13 and the West line of Section 12 of Township 88 North, Range 13 West to its intersection with the Northwest corner of said Section 12; thence West along the North line of Section 11 of Township 88 North, Range 13 West to its intersection with the centerline of Alexandra Drive; thence Southerly along the centerline of Alexandra Drive to its intersection with the centerline of Southtown Drive; thence Easterly along the centerline of Southtown Drive to its intersection with the Westerly line of Crossroads Estates Replat No. 1; thence Southerly along the Westerly line of Crossroads Estates Replat No. Ito its intersection with the Southeast corner of Lot 9 of Southtown; thence S00°39'22"E 148.99 feet; thence S89°28'31"W 260.99 feet to a point that is 149.00 feet South of the Southwest corner of said Lot 9; thence Southerly along an extension of the West line of said Lot 9 to its intersection with the centerline of U.S. Highway 20 as presently established; thence Westerly along the centerline of U.S. Highway 20 to its intersection with the West line of Section 11 of Township 88 North, Range 13 West; thence North along the West line of said Section 11 and the West line of Section 2 of Township 88 North, Range 13 West to its intersection with the centerline of Flammang Drive; thence Easterly and Southeasterly along the centerline of Flammang Drive to its intersection with a Southwesterly extension of the Northwesterly line of Schukei Commercial Park; thence Northeasterly along a Southwesterly extension of the Northwesterly line of Schukie Commercial Park and the Northwesterly line of Schukei Commercial Park to its intersection of the centerline of Schukei Road; thence Northwesterly along the centerline of Schukei Road to its intersection with a Southwesterly extension of the Northwesterly line of Lot 2 of Phoenix Addition; thence Northeasterly along a Southwesterly extension of the Northwesterly line of said Lot 2 to the Southwesterly corner of said Lot 2; thence Northeasterly, Northerly, Easterly, Northerly and Easterly along the Westerly and Northerly lot lines of said Lot 2 to the Northeast corner of said Lot 2; thence Easterly along an Easterly extension of the Northerly most lot line of said Lot 2 to its intersection with the centerline of Camelot Drive; thence Northerly along the centerline of Camelot Drive and a Northerly extension of the centerline of Camelot Drive, said extension also being the Easterly line of the Preserve at Crossroads and the Easterly line of Orange Park, to its intersection with the centerline of East Ridgeway Avenue; thence Easterly along the centerline of East Ridgeway Avenue to the centerline of La Porte Road; thence Southeasterly along the centerline of La Porte Road to its intersection with the centerline of East San Marnan Drive and the Point of Beginning. Attachment C City of Waterloo, Iowa Black Hawk County, Iowa Study of Bonding Capacity as of June 30, 2012 2012 Levy Year January I, 2010 Actual Gross Assessed Valuation $3,747,030,046 Legal Bonding Rate 5% Legal Bonding Limit $187,351,502 49.02% of Bonding Capacity Less Outstanding G.O. Debt $91,838,068 Unused Gross Bonding Capacity $95,513,435 19 Attachment D Preliminary Project Budget Further road expansion south of Crossroads Boulevard EXPENSES Construction $2,500,000 Architectural & Engineering Fees $200,000 Construction Administration $100,000 TOTAL $2,800,000 FUNDING City TIF $1,800,000 Private $1,000,000 TOTAL $2,800,000 La Porte Road EXPENSES Acquisition $200,000 Construction $4,000,000 Engineering Fees $240,000 Construction Administration $80,000 TOTAL $4,520,000 FUNDING City (Local Option, G.O. Bonds) $904,000 Federal (MPO) $3,616,000 TOTAL $4,520,000 Evaluation of traffic patterns throughout area EXPENSES Construction $1,200,000 Traffic Study $400,000 Right-of-way acquisitions $100,000 TOTAL $1,700,000 20 FUNDING City (Local Option, G.O. Bonds) $340,000 Federal (MPO) $1,360,000 TOTAL $1,700,000 Reconstruction of Shaulis/ Dysart Road/ Highway 218 intersection EXPENSES Acquisition $600,000 City Property $200,000 Construction $6,000,000 Landscaping and Public Art $100,000 Engineering Fees $750,000 Construction Administration $100,000 TOTAL $7,750,000 FUNDING State (RISE) $3,875,000 City (Local option, G.O. Bonds) $775,000 Federal (MPO) $3,100,000 TOTAL $7,750,000 Construction of Isle of Capri Boulevard west to Hess Road EXPENSES Construction $1,200,000 Engineering Fees $120,000 Construction Administration $60,000 TOTAL $1,380,000 FUNDING City (Local Option, G.O. Bonds) $690,000 State (RISE) $690,000 TOTAL $1,380,000 Potential flood plain mapping EXPENSES Engineering fees $400,000 TOTAL $400,000 21 FUNDING City (G.O. Bonds) $400,000 TOTAL $400,000 Acquisition of right-of-way from State of Iowa EXPENSES Acquisition $3,000,000 TOTAL $3,000,000 FUNDING City (TIF, G.O. Bonds) $3,000,000 TOTAL $3,000,000 TOTAL EXPENSES Further road expansion south of Crossroads Boulevard $2,800,000 La Porte Road $4,520,000 Evaluation of traffic patterns throughout area $1,700,000 Reconstruction of Shaulis/ Dysart Road/ Highway 218 intersection $7,750,000 Construction of Isle of Capri Boulevard west to Hess Road $1,380,000 Potential flood plain mapping $400,000 Acquisition of right-of-way from State of Iowa $3,000,000 TOTAL $21,550,000 22 Attachment E CITY OF WATERLOO, IOWA ACQUISITION CHECK LIST 1. City of Waterloo personnel determine property owners affected by the project. 2. City of Waterloo — Appraisers then inspect each property and make a written appraisal report on each property affected by the project. The appraisal report will estimate the current market value of the land and improvements to be purchased by the City of Waterloo, plus any reduction in the value of remaining property should its value be adversely affected. The appraiser will contact the property owner for permission to inspect and study the property. The appraiser will interview the landowner to get information about he use and operation of the property to be purchased by the City of Waterloo. 3. The appraiser's report will be reviewed by qualified review appraisers for the City of Waterloo. 4. The property owner will then be contacted by an Acquisition Agent from the City of Waterloo to present the property owner with an "offer to purchase". This dollar amount is offered as just compensation for property being purchased by the City of Waterloo. 5. After agreement is reached, a contract is approved and signed by the City. Where title conditions permit; a partial payment of the purchase price can also be made available per the term of the contract. 6. Reasonable time will be allowed for the occupant to vacate property purchased. Occupant will not be required to move sooner than ninety (90) days from the date the City makes the first offer to acquire the property. 7. Written notice specifying the date the property must be vacated will be given at least thirty (30) days prior to the required vacation date. The thirty (30) day notice will not be issued until payment by the City is received as agreed, or the money has been deposited by the City as prescribed by law. 8. The City Acquisition Agent will arrange payment at the earliest possible date. 9. If the City's acquisition offer is rejected, fair market value will be determined in the course of eminent domain proceedings (commonly referred to as condemnation). 23 Attachment F CITY OF WATERLOO, IOWA RELOCATION CHECK LIST 1. City of Waterloo personnel determine property owners affected by the project. 2. City of Waterloo Relocation Agent will contact family/occupant to determine the amount of eligible relocation benefits such as: a. Actual reasonable expenses as a result of moving (based upon two (2) quotations from movers approved by City of Waterloo). 3. To be eligible for assistance, occupant must not move until negotiations have started on the acquisition of the property without jeopardizing eligibility for moving cost payments. 4. If dissatisfied with the determination of the amount of payment offered under the Relocation Assistance Program, displaces may have the application reviewed by: a. Sending a written statement requesting the review and outlining the items in dispute to the Community Planning & Development Director, Community Planning and Development Department, City of Waterloo, 715 Mulberry Street, Waterloo, Iowa 50703 b. Stating the amount or amounts being claimed, if any, and including documentation and reasons why dissatisfied with the amount offered. 5. Upon receipt of your claim application, the Community Planning & Development Director will appoint a review board and notify you when and where a hearing will be held. The review board will recommend a decision on your claim to the City of Waterloo. The Relocation Agent will notify you in writing of the City of Waterloo's decision within one (1) week. 24 Linnea Martinez From: ARIC SCHROEDER Sent: Wednesday, August 14, 2013 9:51 AM To: Linnea Martinez Cc: SUZY SCHARES; NOEL ANDERSON; SHANE GRAHAM; Chris Wendland; Emily Bartekoske (emily.bartekoske@cbwhlaw.com) Subject: Re -approval of the Crossroads Waterloo Urban Renewal and Redevelopment Plan Attachments: 08-14-13 Council Communication Crossroads Waterloo Urban Renewal and Redevelopment Plan - re-approval.pdf Linnea, On June 3rd, the Crossroads Waterloo Urban Renewal and Redevelopment Plan was approved...however, state code requires that approval include a resolution of necessity (which was done) and an ordinance approving the plan. The plan was approved by resolution, so the approval must be redone. The first step is setting a date of hearing. Let me know if you have any questions. The original hearing was scheduled for May 20th and was continued. Thanks, AR1C A. SCHROEDER City Planner City of Waterloo Community Planning and Development 715 Mulberry Street Waterloo, IA 50703 Phone: (319) 291-4366 Fax: (319)291-4262 www.ei.waterloctia.us 1 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-695 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE CREATION OF THE CROSSROADS WATERLOO URBAN RENEWAL AND REDEVELOPMENT PLAN AND TAX INCREMENT FINANCING (TIF) DISTRICT, AS SEPTEMBER 3, 2013, AT 5:30 P.M. IN CITY HALL COUNCIL CHAMBERS, WATERLOO, IOWA, AND INSTRUCTING THE CITY CLERK TO PUBLISH NOTICE OF HEARING. WHEREAS, the Council of the City of Waterloo, Iowa, shall meet in the Council Chambers in the City Hall in the City of Waterloo, Iowa, at 5:30 p.m. on the 3rd day of September, 2013, for the purpose of considering the creation of the Crossroads Waterloo Urban Renewal and Redevelopment Plan and Tax Increment Financing (TIF) District. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 19th day of August, 2013. Ernest G. Clark, Mayor ATTEST: Suzy Sc ar_s, CMC City Clerk CITY OF WAI'ERLOO Council Communication City Council Meeting: August 19, 2013 Prepared: Auaust 12, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: CHANGE ORDER NO. 1- $2,745.50 INCREASE F.Y. 2012 CHAUTAUQUA PARK CURB REPAIR MIKE DOLAN CONCRE 1'E & MASONRY CONTRACT NO. 828 Submitted by: Wayne Castle, PLS, El, Associate Engineer Recommended City Council Action: Staff has reviewed this Change Order and recommends that the Mayor be authorized to sign it on behalf of the City. Please execute all three (3) copies and return two (2) to our office for further processing. Summary Statement Transmitted herewith is Change Order No. 1 in the increased amount of $2,745.50. This is an accumulated amount of adjustments from original to final quantities that were determined necessary during the construction of the project, which results in an increase to the total project cost. Expenditure Required Source of Funds Property Owner Assessments Policy Issue N/A Alternative None Background Information: Cc: Rudy Jones, Community Development Director Pauline Closson, Engineering Department CITY OF WATERLOO Council Communication City Council Meeting: August 19 2013 Prepared: August 12, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2012 CHAUTAUQUA PARK CURB REPAIR CONTRACT NO. 828 Submitted by: Eric Thorson P.E. City Engineer Recommended City Council Action: It is recommended that this project be accepted. Summary Statement I report that MIKE DOLAN CONCRETE & MASONRY, of Waterloo, Iowa, has completed the F.Y. 2012 CHAUTAUQUA PARK CURB REPAIR, CONTRACT NO. 828 in accordance with the plans and specifications. The total cost of the contract was $97,068.00. Transmitted also is the Maintenance Bond that guarantees the maintenance of this improvement for a period of two (2) years. Expenditure Required None Source of Funds G.O. Bond Funds Policy Issue N/A Alternative None Background Information: Cc: Mike Dolan Concrete & Masonry Rudy Jones, Community Development Director Pauline Closson, Engineering Department Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-696 RESOLUTION APPROVING THE RECOMMENDATION OF ACCEPTANCE AS TO WORK AND MATERIALS FURNISHED BY MIKE DOLAN CONCRETE & MASONRY OF WATERLOO, IOWA, IN CONJUNCTION WITH THE F.Y. 2012 CHAUTAUQUA PARK CURB REPAIR, CONTRACT NO. 828, AND ACCEPTING THE WORK. WHEREAS, Mike Dolan Concrete & Masonry of Waterloo, Iowa, has under contract with the City of Waterloo, Iowa, furnished certain materials and performed labor at a total cost of $97,068.00 in conjunction with the F.Y. 2012 Chautauqua Park Curb Repair, Contract No. 828, in the City of Waterloo, Iowa. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Certificate of Completion and Recommendation of Acceptance be and the same hereby approved. PASSED AND ADOPTED this 19th day of August, 2013. Ernest G. Clark, Mayor ATTEST: uzy Sch_res, CMC City Clerk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward S BOB GREENWOOD Ar -Large STEVE SCHMITT At -Large - X: 7 -,q CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 08/19/13 Prepared: 08/14/13 Dept. Head Signature: ` / C # of Attachments: SUBJECT: Set a date of hearing as September 3, 2013 for the creation of the Crossroads Waterloo Urban Renewal and Redevelopment Plan and Tax Increment Financing (TIF) District. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Set a date of hearing as September 3, 2013, and adopt necessary resolutions and ordinances for the adoption of the plan and district. Summary Statement: On June 3, 2013 the City Council approved the Crossroads Waterloo Urban Renewal and Redevelopment Plan and TIF District, however there was an error in the approval process, and therefore it must be approved again. Planning staff is proposing to create the Crossroads Waterloo Urban Renewal and Redevelopment Plan and TIF District as shown on the attached map and as detailed in the attached Plan. The proposed Plan and TIF District represents a proposal for the improvement and location of commercial development and provides for public improvements in order to increase the tax base and employment opportunities in the City of Waterloo. The proposed district would include land generally bounded by lands just north of San Marnan Drive to the north, Highway 218 and Dysart Road to the east, 1/2 mile south of Shaulis Road to the south, and Hess Road, Highway 20 and Hammond Avenue to the west. The area includes vacant land and vacant buildings that could bedeveloped and redeveloped for commercial purposes. The City of Waterloo 2010 Strategic Development Plan states the need to diversity and increase the property tax base by encouraging the retention, expansion, and attraction of business and industry, and notes that the City should continually explore incentives to encourage development and increase employment that will held the City achieve these goals. The 2010 Plan also notes that the City of Waterloo should actively pursue the build -out and redevelopment of the Crossroads Shopping Center area through platting, infrastructure provisions, infrastructure improvements and upgrades, and public-private partnerships. The Crossroads Waterloo Urban Renewal and Redevelopment Plan represents a proposal for initiatives in the Crossroads area that will allow tax increment revenue to be used as incentives for the development of the Plan. The property tax assessment base in the district would be frozen, providing a guaranteed tax based to each taxing CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer jurisdiction. Increased tax revenue resulting from new development would be captured and used for projects within the district, including tax rebates for large development projects. Expenditure Required: none Source of Funds: n/a Policy Issue: Economic Development Alternative: Legal Description: see attached Plan NA:as cc: Aric Schroeder, City Planner Path: K:\USERS\ARIC-S\City of Waterloo\council letters \Mise- Appeals - Determinations - Other \08-14-13 Council Communication Crossroads Waterloo Urban Renewal and Redevelopment Plan - reapproval.dooc Proposed Crossroads Waterloo Urban Renewal & Redevelopment Plan Prepared by Ark Schroeder, City of Waterloo 715 Mulberry Street, Waterloo, IA, 50703 319-291-4366 Return to preparer after recording. CROSSROADS WATERLOO URBAN RENEWAL AND REDEVELOPMENT PLAN (September 2013) INTRODUCTION The City of Waterloo 2010 Strategic Development Plan states the need to diversify and increase the property tax base by encouraging the retention and expansion and attraction of business and industry. The Land Use Plan states that the City should continually explore incentives to encourage development and increase employment that will help the City achieve these goals. Under the present circumstances, there is the need to bring about economic development; i.e., the expansion of existing industry and the attraction of new industry, which will further diversify and increase the property tax base and which will increase employment opportunities. The 2010 Plan also states that the redevelopment of the community should continue to be a major economic thrust for the City of Waterloo and actively pursue the build -out and redevelopment of the Crossroads Shopping Center area through platting, infrastructure provision, infrastructure improvements and upgrades, and public-private partnerships. The Crossroads Waterloo Urban Renewal and Redevelopment Plan presents a proposal for initiatives in the Crossroads area will also allow tax increment revenue to be used as incentives for the development of the Plan. These incentives would be negotiated and approved on a project -by -project basis at future dates. To achieve the primary objectives of this plan, the City of Waterloo shall undertake the urban renewal actions as specified in this tax increment Plan, pursuant to the powers granted to it under Chapter 403 of the 2011 Code of Iowa, as amended. 1 TABLE OF CONTENTS I. CROSSROADS WATERLOO URBAN RENEWAL AND REDEVELOPMENT PLAN. A. DESCRIPTION OF PROJECT B. LAND USE PLAN C. PROJECT PROPOSALS D. OTHER PROVISIONS NECESSARY TO MEET STATE AND LOCAL REQUIREMENTS E. PROCEDURES FOR CHANGES IN THE PLAN F. RELOCATION G. PROJECT FUNDING II. PROJECT BUDGET A. NARRATIVE B. CHAPTER 15A LOANS OR GRANTS C. TAX INCREMENT FINANCING D. PROPOSED TIMING SCHEDULE III. LEGAL DATA - ATTACHMENTS A. BOUNDARY MAP B. LEGAL DESCRIPTION C. STUDY OF BONDING CAPACITY D. PRELIMINARY PROJECT BUDGET E. ACQUISITION CHECKLIST F. RELOCATION CHECKLIST G. PLANNING, PROGRAMMING & ZONING RESOLUTION H. NOTIFICATION TO TAXING ENTITIES AND RECORD OF CONSULTATION 2 I. RESOLUTION ADOPTING DOWNTOWN PLAN J. ORDINANCE ADOPTING DOWNTOWN PLAN K. NOTICE OF PUBLIC HEARING (PUBLISHED) L. NOTICE OF PUBLIC HEARING (POSTED) 3 I. CROSSROADS WATERLOO URBAN RENEWAL AND REDEVELOPMENT PLAN. A. Description of Project 1. Boundary Map (See. Attachment "A") 2. Boundary Description (See Attachment "B") 3. Findings and Objectives a. Findings The City of Waterloo proposes to undertake an Urban Renewal Project under the provisions of Iowa Code Chapter 403, as amended to date. It is hereby found and declared that there exists in the proposed Crossroads Waterloo Urban Renewal and Redevelopment Plan Area the continuing need for programs to alleviate and prevent conditions of unemployment; and that it is accordingly necessary to assist and retain local retail and commercial enterprises to strengthen and revitalize the economy of this City; that accordingly it is necessary to provide means and methods for the encouragement and assistance of retail and commercial enterprises in locating, purchasing, constructing, reconstructing, modernizing, improving, maintaining, repairing, furnishing, equipping, and expanding in this City; and that it is also necessary to encourage the location and expansion of commercial enterprises to more conveniently provide needed services and facilities of the commercial enterprises to Waterloo and the residents of the City. b. Objectives of the Plan This Plan is intended to strengthen the economy, promote retail and other commercial development, expansion of existing business and industry and attraction of new commercial projects. In accordance with this public purpose, the Crossroads Waterloo Tax Increment Project is intended to accomplish the following objectives: (1) To provide for the expansion of the existing uses and the establishment of new uses which are essential for 4 the economic development and redevelopment of the area. (2) Encourage investment in the residential, commercial, and industrial existing uses and in vacant land in the Crossroads Shopping area by enhancing the environment and making it more conducive to economic development. (3) Provide incentives to expand existing business and retail, destination retail, and other attractions and attract new retail, destination retail, and other attractions and commercial uses as allowed under Chapter 15A of the Code of Iowa, such as tax abatements, tax rebates, land acquisition, demolition, infrastructure provision, removal, and relocation, loans, grants and/or any other incentives that will result in redevelopment of the Crossroads area. (4) Increase employment opportunities for the citizens of Waterloo. (5) Provide the necessary infrastructure, including but not limited to: sanitary sewer, storm sewer, streets, traffic control, parking, skywalks, street amenities, etc., which may be necessary as the area is developed. B. Land Use Plan 1. This Plan is in conformance with the previously adopted Comprehensive Plan for the City of Waterloo. 2. As part of good planning and land use, the following goals are inherent to the realization of Plan objectives: a. Stimulate land uses which will strengthen and complement existing sound land use relationships within the surrounding community. b. Stabilize and increase employment in the area. c. Encourage investment in the area. d. Conserve and enhance the existing community facilities necessary to serve the surrounding area. 5 This Plan is consistent with the Comprehensive Plan in that both strive to: a. Maintain the City's role as a regional center of retail, destination attractions, as well as commerce and industry. b. Assure land uses which will strengthen and complement existing appropriate land use relationships within the surrounding community. c. Encourage sound growth and investment in the area. d. Increase employment in the area by encouraging economic development. e. To provide economic incentives that may increase employment opportunities within the City. C. Project Proposals 1. General Renewal Activities a. The City intends to acquire land or interests in land to facilitate development that is consistent with this Plan and site improvements. b. The City intends to provide public facilities that are needed from time to time such as streets, sanitary sewers, storm sewers, parking, traffic control, streetscape amenities, skywalks, etc. c. The City may make loans or grants to private persons or businesses for economic development and/or redevelopment purposes on such terms as may be determined by the City Council. d. The City may borrow money and provide security therefor. e. The City may establish and enforce controls, standards, and restrictions on land use and buildings. f The City may make or have made surveys and plans necessary for the implementation of the urban renewal program and specific urban renewal project activities. g. The City may use tax increment financing to achieve a more marketable and competitive land -offering price, to provide for 6 necessary physical improvements and infrastructure, and to fund other urban renewal project costs. h. The City may use any and all other powers, without limitation, granted by the Iowa Code to develop and provide for improved economic conditions in the City of Waterloo. 2. Land Acquisition and Disposition The City may finance the acquisition of one or more tracts of land in the Project Area for purposes of private development. Other areas may be identified for acquisition in the future for the following purposes: a. To provide sites for needed private and public improvements or facilities or other public purposes, in proper relationship to the projects demand for such facilities and in accordance with accepted criteria for the development of such facilities. b. To assemble land into parcels of adequate size and shape to meet contemporary development needs and standards and to allow new construction to meet the objectives of the plan. c. To acquire any and all interests in any property within the Project Area which in any way dominates or controls usage of other real property proposed to be acquired. The City may make improvements in preparation for redevelopment or transfer of land to private developers. Improvements will be accomplished in accordance with the goals and objectives of this plan and in concern with other actions to ensure timely improvement of the land. The City may advertise and solicit development proposals, may negotiate directly with prospective developers, and may dispose of all or a portion of the property acquired by it for the purpose of redevelopment in accordance with the goals and objects of this plan. The property so disposed of may include vacated right-of-way and other lands under public ownership which are not needed for public purposes. The City may subdivide, vacate, or otherwise change the recorded arrangement of property under its control to accomplish the goals and objectives of this plan. 3. Crossroads Area Projects a. Infill of Crossroads Boulevard This project includes the development of land within the Crossroads Boulevard circle, many of which infill development sites have been identified in previous "S-1" Shopping Center District site plan amendment master plan approvals. This project will work to increase the retail traffic in and around the Crossroads Mall. b. Infill of lots surrounding Crossroads Boulevard This project includes the development of land on the outer rim of the Crossroads Boulevard circle. These lots are excellent infill projects to surround the Crossroads Shopping Mall with other retail and commercial businesses to compliment the mall, including but not limited to big box development projects, grocery stores, power centers, strip malls, restaurants, hotels, convenience stores, and other similar type developments. This development will work to increase the retail traffic in and around the Crossroads Mall. c. Infill of lots on eastern side of La Porte Road This project includes the development of land along Highway 218 on the eastern side of Crossroads Mall. These lots are excellent infill projects to surround the Crossroads Shopping Mall with other retail and commercial businesses to compliment the mall. This development will work to increase the retail traffic in and around the Crossroads Mall. d. Redevelopment of the Hammond Avenue and San Marnan Drive intersection area This project includes the development of land on the southeast corner of the intersection of Hammond Avenue and San Marnan Drive. While there is some excellent retail presence here, there is also an irregular configuration to some of the building space and lot layout. This development will work to increase the retail traffic in and around the Crossroads Mall. e. Infill Development and redevelopment of lots on northern side of San Marnan Drive This project includes the development of land on the northern side of San Marnan Drive, including the out lot near Menards, expansions of existing businesses on the northern side of San Marnan, any new lots creation, etc. This development will work to increase the retail traffic in and around the Crossroads Mall. f. Redevelopment of the former Kmart Plaza site, north of San Marnan Drive g. This project includes entering into a development agreement with Proactive Holdings IV LLC, which will redevelop the former Kmart Plaza site, which is over 100,000 sq. ft. of retail building space, and create seven new outlots. The total project cost of this project will be approximately $3,800,000.00, and the project shall have a minimum assessed value of $6,300,000.00. The project shall receive tax rebates for nine years at 50%. This development will work to increase the retail traffic in and around the Crossroads Mall. Continued expansion of retail and destination activities in and around the Lost Island Water Park, Campground, and Isle of Capri Casino This project includes the development of large tracts of land in and around the Lost Island Water Park, parts of which were shown on the original master plan for development of this area through the rezoning of the property for the Lost Island Water Park and Isle of Capri Casino. The development of this land all around the Isle of Capri Casino and Lost Island Water Park will continue the trend of destination type developments to bring people to the Waterloo community and Cedar Valley as a whole. This development will work to increase the visitor, tourist, and retail traffic in and around the Crossroads Mall. h. Infill development of lots along Highway 20, and near Southtown Drive This project includes the development of land near Highway 20, Southtown Drive, as well as Alexandria Drive. This development will work to increase the retail traffic in and around the Crossroads Mall. i. Further road expansion south of Crossroads Boulevard, to accommodate growing residential development and further neighborhood commercial lots to south J. This project includes the potential of new roads to connect the Crossroads Boulevard area with further residential development areas to the south as they are developed further and further eastward. This would work to open further entrances into and out of the Crossroads shopping area for visitors and residents alike. By spreading some of the traffic, it will help with traffic minimizing at intersections, movements, and safety into later years. This infrastructure development will work to increase the retail traffic in and around the Crossroads Mall. Reconstruction, reconfiguration, and expansion of La Porte Road heading south from San Marnan Drive This project includes the reconstruction, reconfiguration, and adding of lanes for La Porte Road as it heads southerly from San Marnan Drive, turning into Hess Road further south. With an increasing amount of traffic from the Lost Island Water Park area and Crossroads Mall, it will become vital to make accommodations to handle additional development access points, traffic numbers for safety, turning, and congestion in the area. This infrastructure development will work to increase the retail traffic in and around the Crossroads Mall. k. Continuing evaluation of all roads and traffic patterns throughout Crossroads area This project includes the potential reconstruction, reconfiguration, and adding of lanes or right -in, right -out access points, median improvements, etc. for many road portions surrounding the Crossroads Mall area. This could include Hammond Avenue, San Maman Drive, Southtown 10 Drive, Alexandria Drive, Flammang Drive, Sears Street, Penney Street, Bopp Street, Grimm Street, Crossroads Boulevard, and portions of La Porte Road and Ridgeway Avenue north of San Marnan Drive. As more development continues in the overall area, it is vital to continue to make accommodations to handle additional development access points, traffic numbers for safety, turning, and congestion in the area. This infrastructure development will work to increase the retail traffic in and around the Crossroads Mall. 1. Reconstruction, reconfiguration, and expansion of Shaulis Road/ Dysart Road intersection with Highway 218 This project includes the reconstruction, reconfiguration, and adding of lanes for Shaulis Rod/ Dysart Road as it heads westerly from the Highway 218 intersection. Due to the irregular configuration currently in place, increasing traffic through this area may result in the need for a reconfiguration of the intersection to accommodate more stacking of vehicles, better turning radii, and street layouts more accommodating for lots development near the highway visibility. This infrastructure development will work to increase the retail traffic in and around the Crossroads Mall. m. Construction and expansion of Isle of Capri Boulevard westerly to Hess Road This project includes the construction of Isle of Capri Boulevard further to the west, as further development in and around the casino and water park commence. This will open up new routes and new points of access into and out of these larger attractions, helping to disburse traffic patterns by having several options for travel, and lessening congestion at intersection points. This infrastructure development will work to increase the retail traffic in and around the Crossroads Mall. n. Potential flood plain mapping and planning for development, as well as drainage way improvements 11 This project includes the potential need for studying, reviewing, and making potential improvements involving any lands located in the flood plain through the Project Area. Any such improvements would work to improve the capacity and conveyance of flood waters through the area, while also working to maximize further site development for construction of roads, other necessary infrastructure, bridge improvements, and future project development. This infrastructure development will work to increase the retail traffic in and around the Crossroads Mall o. Acquisition of excess right-of-way or excess property from State of Iowa near La Porte Road and Hess Road. P. As continued development, redevelopment, and potential reconfiguration of roads continue as development progresses throughout the area, it may be possible for state land identified in the areas near La Porte Road and Hess Road to become available for additional development. The City would work with private developers to review and analyze this land for potential development, and potential acquisition from the State of Iowa. By maximizing land development where possible, this will work to increase the retail traffic in and around the Crossroads Mall Fairfield Inn and Suites Project. i. This project will allow Shri Ganapati & Bajrangbali, Inc. to construct a new commercial building, located on property legally described as Lot 2 of Crossroads Pat No. 10. 4. Public Improvements a. Infrastructure such as streets, sewers, parking, streetscape, skywalks, sidewalks, bridge improvements, etc. will be constructed in association with enhancing the new development projects using the local option sales tax for street reconstruction, MPO federal road funds, potential grants, and G.O. bonds which will be paid off with the increased tax increment revenues resulting from private investment in the Waterloo Crossroads area. D. Other Provisions Necessary to Meet State and Local Requirements 12 D. Other Provisions Necessary to Meet State and Local Requirements 1. In accordance with this Urban Renewal and Redevelopment Plan, the City of Waterloo will take whatever action it deems necessary to close, vacate, plan or replan streets, roads, sidewalks, walkways or other places within the Project Area. 2. In the event it is deemed necessary for the successful implementation of the plan to acquire any properties, land acquisition procedures will be in conformance with policies and procedures used in the City's acquisition programs. (Current policy attached as Attachment "E") E. Procedures for Changes in the Plan 1. This plan may be modified at any time provided it is done in accordance with Iowa Code Chapter 403, and the proposed plan modification is approved by the Waterloo Planning, Programming and Zoning Commission and a public hearing is held. F. Relocation 1. All relocation will be carried out in accordance with Iowa Code, Section 403.5(4)(a) (2011); and in the event any properties are acquired and it is necessary to relocate families, individuals or businesses, relocation assistance will be provided by the City's Community Planning and Development Relocation staff. (Current policy attached as Attachment «F„) G. Project Funding 1. Capital for Crossroads Area Improvements In furtherance of the objectives of this Urban Renewal Plan, the City may decide to issue general obligation bonds, tax increment revenue bonds, or other such obligations, or loan agreements for the purpose of making loans or grants of public funds to private businesses located in the Project Area. Alternatively, the City may decide to use available funds for making such loans or grants. 2. Capital for Site Improvements in the Crossroads Area Capital to make site improvements may be provided by general obligation bonds and paid off with the increased tax increment revenues resulting from private investment in the Crossroads Area. 13 3. The City of Waterloo has unused bonding capacity of $95,513,435.00, or 49.02% from a total available of $187,351,502.00. (See Attachment "C") II. Project Budget A. Narrative The Crossroads Waterloo Plan includes the area as described in Attachment "B". As each project is developed, the City Council may enter into a specific project agreement, which after public hearing will identify the specific financial incentives that may be used on each project. Therefore, a total value on the financial incentives cannot be identified at this time The following projects will be developed, but specific project budgets cannot be identified as specific locations are not available. However, preliminary budgets for known projects are listed in Attachment "D". 1. Tax rebate program. The property tax assessment base on the real estate where a new development and/or rehabilitation/renovation is completed is frozen. While the frozen amount will be guaranteed to each new taxing jurisdiction, the increased tax revenue resulting from the new development may be rebated annually to the developer for up to ten (10) years, or twenty (20) years for monumental projects. The developer may use these funds in two ways: (1) to pay off private debt incurred in financing the new construction and/or the rehabilitation/renovation of an existing commercial building, or (2) to pay off public improvements (street and/or parking improvements, extension of skywalks, etc.) associated with enhancing the new development and/or the total rehabilitation/renovation project. A specific project agreement will be required for each project. The taxable value must be increased by a minimum of 10% and increase the annual tax by a minimum of $500.00. This program is not applicable to the Self Supported Municipal Improvement District levy, other special tax assessments, the debt service levy or any other levy exempted from treatment as tax increment financing under applicable law. 2. Project loans and/or grants. 14 3. Infrastructure such as streets, sewers, parking, streetscape, bridge improvements, skywalks, sidewalks, etc. B. Loans or Grants The making of loans or grants of public funds to private businesses within the Project Area may be deemed necessary or appropriate for economic development purposes (as defined in Chapter 15A of the Code) and to aid in the planning, undertaking, and carrying out of urban renewal project activities authorized under this Urban Renewal Plan and the Code. In furtherance of the objectives under this Urban Renewal Plan, the City may determine to issue general obligation bonds, tax increment revenue bonds or other such obligations, or loan agreements for the purpose of making loans or grants funds to private businesses located in the Project Area. Alternatively, the City may determine to use available funds for making such loans or grants. C. Tax Increment Financing The City intends to utilize tax increment financing as a means to help pay for the costs associated with the development of the Project Area. General obligation bonds, tax increment revenue bonds or other such obligations or loan agreements may be issued by the City. The tax increment reimbursement may be sought for, among other things, the following costs (if and to the extent incurred by the City): 1. The construction of public improvements, such as streets, sanitary sewers, sewage treatment lagoons, storm sewers, bridge improvements, parking facilities, water mains or sidewalks; 2. The acquisition of land and preparation of same for sale to private developers or for public purposes or public improvements; 3. The making of loans or grants to private businesses under Chapter 15A or Chapter 403 of the Code, including debt service payments on any bonds or notes issued to finance such loans or grants; or 4. Providing the local matching share of CEBA, RISE, MPO, or other state, federal, or local grants and loan programs. Nothing herein shall be construed as a limitation on the power of the City to exercise any lawful power granted to the City under Chapter 15A, Chapter 260E, Chapter 384, Chapter 403, Chapter 404, Chapter 472B, or any other provision of the Code in furtherance of the objectives of this Urban Renewal Plan. 15 III. Legal Data - Attachments See Attachments A -L. 16 Attachment "A" Crossroads Waterloo Urban Renewal & Redevelopment TIF District niimnM11 niii �Lit* u �iim n3� m U mitni mum uini ns Meti► • mum m1 �►\►1 mnullm ..ET fit\ �'. 11111110Z II srAAa ' I_\*, Legend TIF Boundary Attachment "B" Legal Description Crossroads Waterloo Urban Renewal & Redevelopment TIF District - 2013 Beginning at the point where the centerline of East San Marnan Drive intersects the centerline of La Porte Road; thence Northeasterly along the centerline of East San Marnan Drive to its intersection with the centerline of U.S. Highway 218 as presently established; thence Southeasterly along the centerline of U.S. Highway 218 to its intersection with the East line of Section 13 of Township 88 North, Range 13 West; thence South along the East line of said Section 13 to its intersection with the South line of the North Half of said Section 13; thence West along the South line of the North Half of said Section 13 to its intersection with the West line of said Section 13; thence North along the West line of said Section 13 and the West line of Section 12 of Township 88 North, Range 13 West to its intersection with the Northwest corner of said Section 12; thence West along the North line of Section 11 of Township 88 North, Range 13 West to its intersection with the centerline of Alexandra Drive; thence Southerly along the centerline of Alexandra Drive to its intersection with the centerline of Southtown Drive; thence Easterly along the centerline of Southtown Drive to its intersection with the Westerly line of Crossroads Estates Replat No. 1; thence Southerly along the Westerly line of Crossroads Estates Replat No. l to its intersection with the Southeast corner of Lot 9 of Southtown; thence S00°39'22"E 148.99 feet; thence S89°28'31 "W 260.99 feet to a point that is 149.00 feet South of the Southwest corner of said Lot 9; thence Southerly along an extension of the West line of said Lot 9 to its intersection with the centerline of U.S. Highway 20 as presently established; thence Westerly along the centerline of U.S. Highway 20 to its intersection with the West line of Section 11 of Township 88 North, Range 13 West; thence North along the West line of said Section 11 and the West line of Section 2 of Township 88 North, Range 13 West to its intersection with the centerline of Flannnang Drive; thence Easterly and Southeasterly along the centerline of Flanunang Drive to its intersection with a Southwesterly extension of the Northwesterly line of Schukei Commercial Park; thence Northeasterly along a Southwesterly extension of the Northwesterly line of Schukie Commercial Park and the Northwesterly line of Schukei Commercial Park to its intersection of the centerline of Schukei Road; thence Northwesterly along the centerline of Schukei Road to its intersection with a Southwesterly extension of the Northwesterly line of Lot 2 of Phoenix Addition; thence Northeasterly along a Southwesterly extension of the Northwesterly line of said Lot 2 to the Southwesterly corner of said Lot 2; thence Northeasterly, Northerly, Easterly, Northerly and Easterly along the Westerly and Northerly lot lines of said Lot 2 to the Northeast corner of said Lot 2; thence Easterly along an Easterly extension of the Northerly most lot line of said Lot 2 to its intersection with the centerline of Camelot Drive; thence Northerly along the centerline of Camelot Drive and a Northerly extension of the centerline of Camelot Drive, said extension also being the Easterly line of the Preserve at Crossroads and the Easterly line of Orange Park, to its intersection with the centerline of East Ridgeway Avenue; thence Easterly along the centerline of East Ridgeway Avenue to the centerline of La Porte Road; thence Southeasterly along the centerline of La Porte Road to its intersection with the centerline of East San Marnan Drive and the Point of Beginning. Attachment C City of Waterloo, Iowa Black Hawk County, Iowa Study of Bonding Capacity as of June 30, 2012 2012 Levy Year January 1, 2010 Actual Gross Assessed Valuation $3,747,030,046 Legal Bonding Rate 5% Legal Bonding Limit $187,351,502 49.02% of Bonding Capacity Less Outstanding G.O. Debt $91,838,068 Unused Gross Bonding Capacity $95,513,435 19 Attachment D Preliminary Project Budget Further road expansion south of Crossroads Boulevard EXPENSES Construction $2,500,000 Architectural & Engineering Fees $200,000 Construction Administration $100,000 TOTAL $2,800,000 FUNDING City TIF $1,800,000 Private $1,000,000 TOTAL $2,800,000 La Porte Road EXPENSES Acquisition $200,000 Construction $4,000,000 Engineering Fees $240,000 Construction Administration $80,000 TOTAL $4,520,000 FUNDING City (Local Option, G.O. Bonds) $904,000 Federal (MPO) $3,616,000 TOTAL $4,520,000 Evaluation of traffic patterns throughout area EXPENSES Construction $1,200,000 Traffic Study $400,000 Right-of-way acquisitions $100,000 TOTAL $1,700,000 20 FUNDING City (Local Option, G.O. Bonds) $340,000 Federal (MPO) $1,360,000 TOTAL $1,700,000 Reconstruction of Shaulis/ Dysart Road/ Highway 218 intersection EXPENSES Acquisition $600,000 City Property $200,000 Construction $6,000,000 Landscaping and Public Art $100,000 Engineering Fees $750,000 Construction Administration $100,000 TOTAL $7,750,000 FUNDING State (RISE) $3,875,000 City (Local option, G.O. Bonds) $775,000 Federal (MPO) $3,100,000 TOTAL $7,750,000 Construction of Isle of Capri Boulevard west to Hess Road EXPENSES Construction $1,200,000 Engineering Fees $120,000 Construction Administration $60,000 TOTAL $1,380,000 FUNDING City (Local Option, G.O. Bonds) $690,000 State (RISE) $690,000 TOTAL $1,380,000 Potential flood plain mapping EXPENSES Engineering fees TOTAL 21 $400,000 $400,000 FUNDING City (G.O. Bonds) TOTAL Acquisition of right-of-way from State of Iowa EXPENSES $400,000 $400,000 Acquisitio $3,000,000 TOTAL FUNDING $3,000,000 City (TIE, G.O. Bonds) TOTAL TOTAL EXPENSES $3,000,000 $3,000,000 Further road expansion south of Crossroads Boulevard $2,800,000 La Porte Road $4,520,000 Evaluation of traffic patterns throughout area $1,700,000 Reconstruction of Shaulis/ Dysart Road/ Highway 218 intersection $7,750,000 Construction of Isle of Capri Boulevard west to Hess Road $1,380,000 Potential flood plain mapping $400,000 Acquisition of right-of-way from State of Iowa $3,000,000 TOTAL $21,550,000 22 Attachment E CITY OF WATERLOO, IOWA ACQUISITION CHECK LIST 1. City of Waterloo personnel determine property owners affected by the project. 2. City of Waterloo — Appraisers then inspect each property and make a written appraisal report on each property affected by the project. The appraisal report will estimate the current market value of the land and improvements to be purchased by the City of Waterloo, plus any reduction in the value of remaining property should its value be adversely affected. The appraiser will contact the property owner for permission to inspect and study the property. The appraiser will interview the landowner to get information about he use and operation of the property to be purchased by the City of Waterloo. 3. The appraiser's report will be reviewed by qualified review appraisers for the City of Waterloo. 4. The property owner will then be contacted by an Acquisition Agent from the City of Waterloo to present the property owner with an "offer to purchase". This dollar amount is offered as just compensation for property being purchased by the City of Waterloo. 5. After agreement is reached, a contract is approved and signed by the City. Where title conditions permit; a partial payment of the purchase price can also be made available per the term of the contract. 6. Reasonable time will be allowed for the occupant to vacate property purchased. Occupant will not be required to move sooner than ninety (90) days from the date the City makes the first offer to acquire the property. 7. Written notice specifying the date the property must be vacated will be given at least thirty (30) days prior to the required vacation date. The thirty (30) day notice will not be issued until payment by the City is received as agreed, or the money has been deposited by the City as prescribed by law. 8. The City Acquisition Agent will arrange payment at the earliest possible date. 9. If the City's acquisition offer is rejected, fair market value will be determined in the course of eminent domain proceedings (commonly referred to as condemnation). 23 Attachment F CITY OF WATERLOO, IOWA RELOCATION CHECK LIST 1. City of Waterloo personnel determine property owners affected by the project. 2. City of Waterloo Relocation Agent will contact family/occupant to determine the amount of eligible relocation benefits such as: a. Actual reasonable expenses as a result of moving (based upon two (2) quotations from movers approved by City of Waterloo). 3. To be eligible for assistance, occupant must not move until negotiations have started on the acquisition of the property without jeopardizing eligibility for moving cost payments. 4. If dissatisfied with the determination of the amount of payment offered under the Relocation Assistance Program, displaces may have the application reviewed by: a. Sending a written statement requesting the review and outlining the items in dispute to the Community Planning & Development Director, Community Planning and Development Department, City of Waterloo, 715 Mulberry Street, Waterloo, Iowa 50703 b. Stating the amount or amounts being claimed, if any, and including documentation and reasons why dissatisfied with the amount offered. 5. Upon receipt of your claim application, the Community Planning & Development Director will appoint a review board and notify you when and where a hearing will be held. The review board will recommend a decision on your claim to the City of Waterloo. The Relocation Agent will notify you in writing of the City of Waterloo's decision within one (1) week. 24 Linnea Martinez From: ARIL SCHROEDER Sent: Wednesday, August 14, 2013 9:51 AM To: Linnea Martinez Cc: SUZY SCHARES; NOEL ANDERSON; SHANE GRAHAM; Chris Wendland; Emily Bartekoske (emily.bartekoske@cbwhlaw.com) Subject: Re -approval of the Crossroads Waterloo Urban Renewal and Redevelopment Plan Attachments: 08-14-13 Council Communication Crossroads Waterloo Urban Renewal and Redevelopment Plan - re-approval.pdf Linnea, On June 3rd, the Crossroads Waterloo Urban Renewal and Redevelopment Plan was approved...however, state code requires that approval include a resolution of necessity (which was done) and an ordinance approving the plan. The plan was approved by resolution, so the approval must be redone. The first step is setting a date of hearing. Let me know if you have any questions. The original hearing was scheduled for May 20th and was continued. Thanks, AR]C A. SCHROEDER City Planner City of Waterloo Community Planning and Development 715 Mulberry Street Waterloo, IA 50703 Phone: (319) 2914366 Fax: (319) 291-4262 www.ci.waterloo.ia.us 1 Linnea Martinez From: ARIC SCHROEDER Sent: Friday, August 23, 2013 10:15 AM To: Emily Bartekoske Cc: Linnea Martinez Subject RE: Crossroads TIF Thanks to both of you. Linnea, looks like you can proceed with what you had for publication. Emily, as you still working on the resolution of necessity from the previous "approval"? Aric From: Emily Bartekoske fmailto:emily.bartekoske@cbwhlaw.comj Sent: Friday, August 23, 2013 9:23 AM To: ARIC SCHROEDER Cc: Linnea Martinez Subject: RE: Crossroads TIF I think it looks fine. Go ahead and run with it. Thanks, Emily From: ARIC SCHROEDER fmailto:ARIC.SCHROEDER(TWATERLOO-IA.ORG) Sent: Thursday, August 22, 2013 4:44 PM To: Emily Bartekoske (emily.bartekoske©cbwhlaw.com) Cc: Linnea Martinez Subject: FW: Crossroads TIF Emily, Please review and respond with any concerns or needed changes ASAP to Linnea. Thanks, Aric From: Linnea Martinez Sent: Thursday, August 22, 2013 3:57 PM To: ARIC SCHROEDER Subject: Crossroads TIF I have attached the notice that I am ready to send to the Courier with your okay. Thank you. Linnea Martinez Administrative Secretary City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 '(319) 291-4522 ext. 3000 2 Linnea Martinez a' From: Linnea Martinez Sent: Thursday, August 22, 2013 3:57 PM To: ARIC SCHROEDER Subject: Crossroads TIF Attachments: Redevelopment PIan.Crossroads.081913.doc I have attached the notice that I am ready to send to the Courier with your okay. Thank you. Linnea Martinez Administrative Secretary City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 (319) 291-4522 ext. 3000 Linnea Martinez From: ARIC SCHROEDER Sent: Thursday, August 22, 2013 3:37 PM To: Linnea Martinez Cc: Emily Bartekoske; SHANE GRAHAM Subject: RE: Re -approval of the Crossroads Waterloo Urban Renewal and Redevelopment Plan Attachments: 20130822151405299.pdf Linnea, As you can see below, the initial thought was that it may be ok to use a general legal, but they wanted to know what has historically been done, so I pulled some old files, and it does appear that historically we have used the full legal in the notice. Attached is the notice for the last TIF amendment that was approved. It would appear to be the safest to use the full legal. Can you prepare the notice and send a draft of it to Emily for review? Also, I'm not sure what the deadline for getting that published in the paper is...but State Code requires that we send a copy of this notice to the taxing entities, and we need to do that by tomorrow. Is that feasible to have the notice done and a copy to us by tomorrow? Thanks, Aric From: Emily Bartekoske fmailto:emily.bartekoske(o'cbwhlaw.coml Sent: Thursday, August 22, 2013 3:14 PM To: ARIC SCHROEDER Subject: RE: Re -approval of the Crossroads Waterloo Urban Renewal and Redevelopment Plan Aric, My first thought is that the general description would suffice, but I wanted to look back at the previous notices that we've done (such as with the downtown TIF at the end of 2011) to see what we did there. I couldn't find a copy of the notice in my paperwork, so I'm not sure how we handled that. If the general description is what has been traditionally used, then I would think it would be fine to use for this purpose. Emily From: ARIC SCHROEDER fmailto:ARIC.SCHROEDER@WATERLOO-IA.ORGI Sent: Thursday, August 22, 2013 11:26 AM To: Emily Bartekoske (emilv.bartekoske©cbwhlaw.com) Cc: Linnea Martinez Subject: RE: Re -approval of the Crossroads Waterloo Urban Renewal and Redevelopment Plan Emily, What do you feel is legally required regarding the published notice? General description or legal description? Aric From: Linnea Martinez Sent: Thursday, August 22, 2013 10:39 AM To: ARIC SCHROEDER Subject: RE: Re -approval of the Crossroads Waterloo Urban Renewal and Redevelopment Plan Suzy noticed that the May hearing notice included only the "generally bounded by" description. Would you like me to publish the full legal or the general legal previously published? Linnea Martinez Administrative Secretary City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 (319) 291-4522 ext. 3000 2 NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 9th day of September, 2013, at 5:30 p.m., in the Council Chambers in the City Hall in the City of Waterloo, Iowa, a public hearing will be held by the Council of the City of Waterloo, Iowa, on the creation of the Crossroads Waterloo Urban Renewal and Redevelopment Plan and Tax Increment Financing (TIF) District. Said plan is on file in the City Clerk's office and _. e o e pu.-_.uest. The proposed district would include land generally bounded b lands just north of San Marnan Drive to the north, Highway 218 and Dysart Road to the east, ' mile south of Shaulis Road to th south, and H- !e_o, . ay 1 an• Hammond Avenue to the west. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 19th day of August, 2013. Suzy Schares City Clerk ,y1/crrt_4_ NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 9th day of September, 2013, at 5:30 p.m., in the Council Chambers in the City Hall in the City of Waterloo, Iowa, a public hearing will be held by the Council of the City of Waterloo, Iowa, on the Crossroads Waterloo Urban Renewal and Redevelopment Plan and Tax Increment Financing (TIF) District, legally described as follows: Beginning at the point where the centerline of East San Marnan Drive intersects the centerline of La Porte Road; thence Northeasterly along the centerline of East San Marnan Drive to its intersection with the centerline of U.S. Highway 218 as presently established; thence Southeasterly along the centerline of U.S. Highway 218 to its intersection with the East line of Section 13 of Township 88 North, Range 13 West; thence South along the East line of said Section 13 to its intersection with the South line of the North Half of said Section 13; thence West along the South line of the North Half of said Section 13 to its intersection with the West line of said Section 13; thence North along the West line of said Section 13 and the West line of Section 12 of Township 88 North, Range 13 West to its intersection with the Northwest corner of said Section 12; thence West along the North line of Section 11 of Township 88 North, Range 13 West to its intersection with the centerline of Alexandra Drive; thence Southerly along the centerline of Alexandra Drive to its intersection with the centerline of Southtown Drive; thence Easterly along the centerline of Southtown Drive to its intersection with the Westerly line of Crossroads Estates Replat No. 1; thence Southerly along the Westerly line of Crossroads Estates Replat No. 1 to its intersection with the Southeast corner of Lot 9 of Southtown; thence S00°39'22"E 148.99 feet; -thence S89°28'31"W 260.99 feet to a point that is 149.00 feet South of the Southwest corner of said Lot 9; thence Southerly along an extension of the West line of said Lot 9 to its intersection with the centerline of U.S. Highway 20 as presently established; thence Westerly along the centerline of U.S. Highway 20 to its intersection with the West line of Section 11 of Township 88 North, Range 13 West; thence North along the West line of said Section 11 and the West line of Section 2 of Township 88 North, Range 13 West to its intersection with the centerline of Flammang Drive; thence Easterly and Southeasterly along the centerline of Flammang Drive to its intersection with a Southwesterly extension of the Northwesterly line of Schukei Commercial Park; thence Page 2 Northeasterly along a Southwesterly extension of the Northwesterly line of Schukei Commercial Park and the Northwesterly line of Schukei Commercial Park to its intersection of the centerline of Schukei Road; thence Northwesterly along the centerline of Schukei Road to its intersection with a Southwesterly extension of the Northwesterly line of Lot 2 of Phoenix Addition; thence Northeasterly along a Southwesterly extension of the Northwesterly line of said Lot 2 to the Southwesterly corner of said Lot 2; thence Northeasterly, Northerly, Easterly, Northerly and Easterly along the Westerly and Northerly lot lines of said Lot 2 to the Northeast corner of said Lot 2; thence Easterly along an Easterly extension of the Northerly most lot line of said Lot 2 to its intersection with the centerline of Camelot Drive; thence Northerly along the centerline of Camelot Drive and a Northerly extension of the centerline of Camelot Drive, said extension also being the Easterly line of the Preserve at Crossroads and the Easterly line of Orange Park, to its intersection with the centerline of East Ridgeway Avenue; thence Easterly along the centerline of East Ridgeway Avenue to the centerline of La Porte Road; thence Southeasterly along the centerline of La Porte Road to its intersection with the centerline of East San Marnan Drive and the Point of Beginning. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 19th day of August, 2013. Suzy Schares City Clerk CITY OF WAI'ERLOO Council Communication City Council Meeting: August 19, 2013 Prepared: August 12, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 3 CONTRACT NO. 852 Submitted by: W. Wayne Castle PLS EI Associate Engineer Recommended City Council Action: It is recommended that Council approve these documents, set September 9, 2013, as the date for the public hearing and bid opening and instruct the City Clerk to publish said notices. Summary Statement Transmitted herewith are the Plans and Specifications for the F.Y. 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 3, Contract No. 852, as prepared by the City Engineering Department. Expenditure Required TBD at bid opening Source of Funds Property owner assessments Policy Issue N/A Alternative N/A Background Information: Cc: Rudy Jones, Community Development Director Mike Heerkes, Draftsperson Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-697 RESOLUTION PRELIMINARILY APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE F.Y. 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 3, CONTRACT NO. 852. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the City Engineer of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852, in the City of Waterloo, Iowa, and WHEREAS, said City Engineer did file said plans, specifications, form of contract, estimate of cost, etc., in conjunction with the F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 19th day of August, 2013. ATTEST: uzy Sch:res, CMC City Cle k nest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-697A RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE F.Y. 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 3, CONTRACT NO. 852, IN THE CITY OF WATERLOO AS SEPTEMBER 9, 2013, AT 5:30 P.M. AT CITY HALL COUNCIL CHAMBERS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5:30 p.m. on the 9th day of September, 2013, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, etc., in conjunction with the F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 19th day of August, 2013. ATTEST: y Scha es, CMC City Cler Lej t(-0, Ernest G. Clark, Mayor Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN • COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOOS IOWA HUMAN RESOURCES DEPARTMENT 620 Mulberry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4569 August 9, 2013 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicant(s), who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Police Recruit for the City of Waterloo, Iowa Police Department. Appointment(s) shall be made from this list for the next two years (August 9, 2013 — August 8, 2015). CERTIFIED LIST Caleb Christiansen William Herkelman Nick Weber Matthew Woodward Chad Weber Jeremy Berryman Chad Knudson Abby Oelmann Benjamin Baskerville Jonathan Osborne Lezlie Aldrich Caleb Schmit Tim Lyon Robert Roquet Ryan Carpenter Aaron Bland Philip Wendling Eric Sharar Kerri Miller Colton Opperman Jeremy Nicholls Chris Towsley Respectfully submitted, _ /3 Tim Luce V Date Cfteajetrf Jo) John Bl £sch Date Bonetta Culp Date CS LIST POLICE RECRUIT 13 CITY WEBSITE: www.cityofivaterlooiowa.corn WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN • COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON W ELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO IOWA HUMAN RESOURCES DEPARTMENT 620 Mulberry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4559 August 9, 2013 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicant(s), who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Bookkeeper for the City of Waterloo, Iowa Housing Authority. Appointment(s) shall be made from this list for the next year (August 9, 2013 — August 8, 2014). CERTIFIED LIST Michele Roberts Sonia Mayer Jeanne Wellman Melinda Wilmer Nikita Rainey Joshua Harding JulieAnn Hoffman Heather McCallum Respectfully submitted, Tin f Luce Date Blitsch Date Bonetta Culp Date CS LIST BOOKKEEPER HOUSING 13 CITY WEBSITE: www.cityofwaterlooiowa.cotu WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE xrardz HAROLD GETIY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large TY OF WATERLOO, IOWA HUMAN RESOURCES DEPARTMENT 620 Mulberry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4569 August 9, 2013 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicant(s), who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Fire Engineer for the City of Waterloo, Iowa Fire Rescue Department. Appointment(s) shall be made from this list for the next two years (August 9, 2013 — August 8, 2015). CERTIFIED LIST Scott Ernst Justin Junk Eric Schmudlach Christopher Linder Jerry Bjerke Brock Weliver Brad Purdy Lucas King Justin Williams Brian Peters Tyler Elliott Michael Spence Respectfully submitted, g 13 Tim Luce Date Bonetta Culp CS LIST FIRE ENGINEER 13 D e Date CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Payment voucher prepared, by: Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A081913 Auguist 12, 2013 Department: Engineering Vendor Name AECOM Grant/Project Code # 07Spr(714) Address City & State ************************************* Invoice Date Invoice No. Qty/Unit Amount Description G/L Distribution 8/1/13 14(37364746) $5,021.07 Donald St. Imp. Est # 14 UW Hwy 63 to 290-07-7500-2103 $1,255.27 Mildred 6/29 - 7/26/13 205-07-7520-2103 Special Instructions: Submitted By Total $ 6,276.34 8/12/13 Date Approved By: An Equal Opportunity/Affirmative Action Employer AXOM 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 *Fax: (319) 232-0271 Cost Plus Fixed Fee Progressive Invoice Date: August 1, 2013 Invoice No. 14 (37364746) Invoice Period: 6/29/13 through 7/26/13 Consultant Job No. 60269847 Labor Dollars Overhead Direct Expenses Mileage Copies Survey Equipment Misc. Subtotal Subtotal Rounded Fixed Fee Authorized Contingency Total Authorized Amount Total Billed to Date Remaining Authorized Balance Unauthorized Contingency City of Waterloo, Iowa Donald Street Improvements U.S. Highway 63 to Mildred Street, Construction Phase Project No. STP -U-8155(714)--70-07 Contract Cumulative Estimate To Date $ 62,076.00 $ 60,259.82 99,321.60 94,162.64 1,530.00 1,188.89 180.00 20.07 750.00 500.00 300.00 3,342.83 $ 164,157.60 $ 159,474.25 164,160.00 20,980.00 20,023.87 $ 185,140.00 179,498.12 $ 5,641.88 $ 7,000.00 f F f n /,2 55, 179,498.12 Remit to: AECOM Technical Services, Inc s 1178 Paysphere Circles Chicago, IL 60674 Current Period $ 2,168.251/ 3,326.09 ✓ 93.80 V 25.00 V $ 5,613.14 663.20 11/7 ATTN : ERIC THORSON CITY OF WATERLOO WATERLOO WATERLOO, IA 50703 Invoice Date: 01 -AUG -13 Invoice Number: 37364746 Agreement Number: TRN60186260 Agreement Description: STP -U-8155(714)--70-07 Please reference Invoice Number and Project Number with Remittance Project Number : 60269847 Bill Through Date : 29 -JUN -13 to 26-JUL-13 Project Name : WAT-Donald St Construction Phase Engineering Labor Multiplier Employee Name/Title Title/Expenditure Bemhardt, Mary E Project Support Coselman, Barbara L Project Support Coselman, Barbara L Project Support Coselman, Jeffery D Technician Durbahn, Mark D Project Professional Durbahn, Mark D Project Professional Lund, Theresa F Senior Technician Lund, Theresa F Senior Technician Lund, Theresa F Senior Technician Lund, Theresa F Premium Overtime Lund, Theresa F Senior Technician Lund, Theresa F Senior Technician Lund, Theresa F Premium Overtime Lund, Theresa F Senior Technician Lund, Theresa F Senior Technician Lund, Theresa F Premium Overtime Miller, Steven J Senior Technician Total Labor Multiplier Labor CPFF OverHead Markup Labor CPFF Total Reimbursable Expenditure Type Mileage Mileage Mileage Rent - Equipment EmployeeNendor Name Lund, Theresa F Lund, Theresa F US ACM ZERO AP US ACM ZERO AP Total Reimbursable Lump Sum Description Fixed Fee Labor Total Lump Sum Project Total : WAT-Donald St Construction Phase Engineering Date Hours Rate Raw Cost Multiplier Billed Amt 05-JUL-13 0.50 26.00 13.00 12-JUL-13 1.00 26.00 26.00 26-JUL-13 0.25 26.00 6.50 05-JUL-13 5.00 24.25 121.25 05-JUL-13 1.00 50.25 50.25 12-JUL-13 1.00 50.25 50.25 05-JUL-13 10.00 31.00 310.00 12-JUL-13 11.00 31.00 341.00 12-JUL-13 4.00 31.00 124.00 12-JUL-13 0.00 62.00 19-JUL-13 9.00 31.00 279.00 19-JUL-13 4.00 31.00 124.00 19-JUL-13 0.00 62.00 26-JUL-13 11.00 31.00 341.00 26-JUL-13 2.00 31.00 62.00 26-JUL-13 0.00 31.00 05-JUL-13 5.00 33.00 165.00 Date 21 -JUN -13 05-JUL-13 10-JUL-13 10-JUL-13 64.75 2,168.25 Inv Number EXP2246426 EXP2250839 GRP036MBJUL13M GRP037MBJUL13F 2,168.25 3,326.09 5,494.34 Billed Amt 31.08- 51.42 11.30 25.00 118.80 Billed Amt 663.20 663.20 6,276.34 Invoice Summaries Total Current Amount : Retention Amount: Pre -Tax Amount : Tax Amount : 6,276.34 0.00 6,276.34 0.00 Total Invoice Amount : 6,276.34 Voucher Prepared by Pauline C July Vendor Name Stanley Consultants Inc. Address 100 Court Avenue Suite 300 City & State Des Moines, IA 50309-2200 Invoice Date ************************************* Invoice No. Qty/Unit 6/26/13 160015 Special Instructions Submitted By CITY OF WATERLOO PAYMENT VOUCHER Department Engineering Grant/Project Code # 9002 A071913 Amount Description G.L. Distribution Waterloo Stormwater Lift Stations $30,401.36 Study & Design Phase Westfield Ave, Virden Creek & Vinton 6/2/13 - 6/2-13 TOTAL 30,401.36 8/6/13 100% Reimburseable 290-07-5300-2104 NOTE: Gary Iverson @ INRCOG is requesting Reimbursement Date Approved By Date An Equal Opportunity/Affirmative Action Employer e Stanley Consultants INC 100 Court Avenue, Suite 300 Des Moines, IA 50309-2200 City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Attention: Jamie Knutson, Associate Engineer For: Storm Water Lift Stations, Study & Design Phase Westfield Ave., Virden Creek and Vinton Professional Services from June 02, 2013 to June 29, 2013 Fee Billing Phase NGINEEAINIWORLD \1N ��U'1 �'�.4.,`3 �R[ER1.Oo, \J\ July 30, 2013 Project No: 23209.01,00 Invoice No: 0160864 Percent Previous Current Fee Complete Earned Billing Billing Westfield Ave 317,333.00 100.00 317,333.00 317,333.00 0.00 Virden Creek 129,161.00 100.00 129,161.00 129,161.00 0.00 Vinton 150,593.00 100.00 150,593.00 150,593.00 0.00 Total Fee 597,087.00 597,087.00 597,087.00 0.00 Total Fee 0.00 Total this Project 0.00 For: Bidding Phase Billing Limits Current Total Billings 0.00 Limit Prior 11,194.10 To -Date 11,194.10 11,194.10 Total this Project 0.00 Continued on next page Project 23209.01.00 WaterlooStormWaterLiftStationsPrelimWork Invoice 0160864 For: Construction Phase Professional Personnel Hours Rate Amount BC -20 26.00 211.00 5,486.00 BC -19 5.00 200.00 1,000.00 BC -17 2.00 178.00 356.00 BC -16 .50 167.00 83.50 BC -15 15.00 156.00 2,340.00 BC -13 2.00 136.00 272.00 BC -09 160.00 97.00 15,520.00 BC -03 9.50 51.00 484.50 BC -02 17.00 43.00 731.00 Totals 237.00 26,273.00 Total Labor Reimbursable Expenses Travel 517.44 Meals 140.01 Telephone 66.96 Total Reimbursables 724.41 Unit Billing Car Mileage - 2WD Copy Processes Total Units 2,643.0 Miles @ 0.65 1,717.95 10.00 1,727.95 26,273.00 724.41 1,727.95 Billing Limits Current Prior To -Date Total Billings 28,725.36 21,855.94 50,581.30 Limit 353,956.00 Remaining 303,374.70 Total this Project $28,725.36 For: Subconsultant Fees SubConsultants Subconsultant 6/29/2013 Terracon Consultants Inc Total SubConsultants Billing Limits Total Billings Limit Remaining 1,172.00 1,172.00 1,172.00 Current Prior To -Date 1,172.00 0.00 1,172.00 22,500.00 21,328.00 Total this Project $1,172.00 Continued on next page Page 2 Project 23209.01.00 WaterlooStormWaterLiftStationsPrelimWork Invoice 0160864 For: Stormwater Lift Stations Environmental Monitoring Professional Personnel Hours Rate Amount BC -12 4.00 126.00 504.00 Totals 4.00 504.00 Total Labor Billing Limits Current Total Billings 504.00 Limit Remaining 504.00 Prior To -Date 0.00 504.00 5,528.00 5,024.00 Total this Project $504.00 TOTAL THIS INVOICE If you have any questions regarding this invoice, please contact Dan Fullerton at 515-447-4408 or Amy at 563-264-6419. $30,401.36 D hr 7T �y Page 3 Storm Water Lift Station Sudy, Design, Bidding and Constructon Services Westfield Avenue, Virden Creek and Vinton/18th Street Waterloo, Iowa Summary Bidding and Construction Phase Compensation Subtotal Fee Current Prior To -Date Westfield $ 212,246.00 $ 16,720.75 $ 18,177.52 $ 34,898.27 Virden $ 57,886.00 $ 4,560.20 $ 4,957.51 $ 9,517.71 Vinton/18th $ 115,770.00 $ 9,120.41 $ 9,915.01 $ 19,035.42 Total Fee $ 385,902.00 $ 30,401.36 $ 33,050.04 $ 63,451.40 Voucher Prepared.by Pauline C August 6, 2013 Vendor Name Address City & State Invoice Date Snyder & Associates ************************************* Invoice No. Qty/Unit 7/16/13 110.0951.01A-22 Special Instructions Submitted By CITY OF WATERLOO PAYMENT VOUCHER Department Engineering Grant/Project Code # 07LTF 5007 9002 A081913 Amount Description G.L. Distribution $4,008.00 Wloo Stormwater Lift Station Hollywood C CDBG 409-07-5300-2103 $0.00 Design services Cedar Bend CDBG 409-07-5300-2103 $0.00 Design Services Fletcher Ave CDBG 409-07-5300-2103 Services thru 6/30/13 Est # 22 TOTAL 4,008.00 8/6/13 Y-/9—/ Date Approved By Date An Equal Opportunity/Affirmative Action Employer ENGINEERS & PLANNERS_ SNYDER & ASSOCIATES INC. IOWA I MISSOURI I NEBRASKA I SOUTH DAKOTA I WISCONSIN INVOICE FOR PROFESSIONAL SERVICES Jamie Knutson City of Waterloo 715 Mulberry Street Waterloo, IA 50703-5783 Project Invoice No: 110.0951.01A Waterloo Stormwater Lift Stations - Hollywood Professional Services through June 30, 2013 July 16, 2013 110.0951.01A-22 Basic Services Principal Engineer Principal Engineer Engineer VI Engineer IV Lead Technician Technician VIII Total Services Hours Rate Amount 4.00 164.00 656.00 5.00 154.00 770.00 13.50 118.00 1,593.00 2.00 98.00 196.00 4.50 98.00 441.00 4.00 88.00 352.00 33.00 Total Prior Current Billings to Date 272,835.70 268,827.70 4,008.00 4,008.00 Phase Subtotal $4,008.00 Construction Services Phase Subtotal 0.00 Billings to Date Snyder & Associates, Inc. Amount Due this Invoice $4,008.00 Total Prior Current 268,827.70 4,008.00 272, 835.70 Adam Bullerman REMIT TO: 2727 SW Snyder Blvd. I P.O. Box 1159 Ankeny, IA 50023-0974 p: (515) 964-2020 I f: 515-964-7938 I email: ar@snyder-associates.com Federal E.I.N. 42-1379015 Voucher Prepared by Pauline C CITY OF WATERLOO PAYMENT VOUCHER August 6, 2013 Vendor Name AECOM Address City & State ************************************* Invoice Date Invoice No. Qty/Unit 8/1/13 2/28/13 2/28/13 2/28/13 Special Instructions Submitted By 60188622 37321244 37321244 37321244 TOTAL Department Engineering Grant/Project Code # 07LTF 5007 Amount Description $0.00 $9,613.91 $0.00 $3,204.64 12,818.55 8/6/13 Date Storm Water Lift Station Blowers Creek Design Dry Run Creek Design Blowers Creek Design Dry Run Creek Design 6/29 - 7/26/13 EDA 75% EDA 75% CDBG 25% CBDG 25% Approved By An Equal Opportunity/Affirmative Action Employer 9002 A081913 G.L. Distribution 290-07-5300-2103 07 LFT 5007 409-07-5300-2103 07 LFT 5007 290-07-5300-2103 07 LFT D078 409-07-5300-2103 07 LFT D078 75%/25% Date 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 CCOM Invoice To: Mr. Eric Thorson, P.E. City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Date: Invoice August 1, 2013 Project Number: 60188622 Invoice No: 37364743 Your Authorization: Advanced Notice to Proceed Dated November 12, 2010 Professional Services Agreement Dated July 18, 2011 Progress Billing: Storm Water Lift Station Direct Labor Indirect Costs Direct Expenses Stantec Terracon Fixed Fee Total Costs to Date Less Previous Billing Amount Due TOTAL AMOUNT DUE June 29, 2013 through July 26, 2013 Blower's Creek $146,989.10 $235,182.56 $1,847.80 $2,118.00 $3,110.50 $49 682.31 $438,930.27 $438,930.27 $0.00 Dry Run Creek $56,842.51 $90,948.02 $254.61 $200.00 $0.00 $19,212.76 $167,457.90 $154 639.35 $12,818.55 /To) Enk/0,g6 LA✓JLLZ2 &AL2% 67 ea 0_,(9136, O Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 Payment voucher prepared by: Pauline Clossom CITY OF WATERLOO 9002 PAYMENT VOUCHER A081913 August 12, 2013 Vendor Name Address City & State JDE Engineering Invoice Date Invoice No. 8/6/13 2013-0027 SpeciI Instruc .ons kill Submitted By 4 rut) Qty/Unit Vendor No. Department: Engineering Grant/Project Code # Amount Description G.L. Distribution $15,270.00 TOTAL $15,270.00 8/12/13 City Contract # 853 Delene Avenue Watershed Detention Basin Est. No 7 Services from 4/19 - 5/17/13 411-07-5300-2103 8-/q-/3 Date Approved By An Equal Opportunity/Affirmative Action Employer JDE ENGINFURING Bill To: 402 E. 4th Street, Suite 101 Waterloo, Iowa 50703 Phone: 319-464-7913 City of Waterloo Engineering Department Attn: Wayne Castle 715 Mulberry Street Waterloo, Iowa 50703 Phone: 319-291-4312 Date 8/6/013 1.? RECEIVED CITY ENGINEERS WATERLOO, IA Invoice Invoice # 2013-0027 Pay Request No. 7 Terms Project # 13-004 F.Y. 2012 Delane Avenue Watershed Detention Basin, Contract No. 853 JDE Professional Services Provided from: Date Professional Personnel Week of 7/1 Project Manager Engineering Technician Week of 7/8 Project Manager Engineering Technician Week of 7/15 Project Manager Engineering Technician Week of 7/22 Project Manager Engineering Technician Week of 7/29 Project Manager Engineering Technician Totals July 1, 2013 Hours 2.00 32.00 1.00 44.00 1.00 40.00 1.00 40.00 1.00 40.00 to: August 2, 2013 Rate $95.00 $75.00 $95.00 $75.00 $95.00 $75.00 $95.00 $75.00 $95.00 $75.00 Amount $190.00 --- $2,400.00 '$2,400.00 $95.00 $3,300.00 -' $95.00 $3,000.00 $95.00 $3,000.00 i $95.00 $3,000.00 202.00 ti ,: - $15,270.00 Invoice Summary Pay Request Date Invoice Number Amount No. 1 2/13/2013 2013-0006 $7,600.00 No. 2 3/1/2013 2013-0007 $7,315.00 No. 3 3/23/2013 2013-0011 $11,400.00 No. 4 4/20/2013 2013-0013 $15,200.00 No. 5 5/20/2013 2013-0019 $22,166.25 No. 6 7/3/2013 2013-0026 $39,263.75 No. 7 8/6/2013 2013-0027 $15,270.00 Total Total Contract Limit Total Amount Earned to Date Less Previously Paid $118,215.00 y $144,000.00 $118,215.00 $102,945.007 Total Amount Due this Estimate $15,270.00 Voucher Prepared by Pauline C August 12, 2013 Vendor Address City & State AECOM ************************************* CITY OF WATERLOO PAYMENT VOUCHER Department Grant/Project Code # 07H63ENGR 9002 A081913 Invoice Date Invoice No. Qty/Unit Amount Description G.L. Distribution 8/1/13 4(37364749) Est # 5 Special Instructions A--) 8/12/13 Su5mitted By Date $6,191.67 Cont 790 US Hwy 63 (Newell to Donald $1,547.92 On -Call Post Design Services) a st # 5 6/29 - 7/26/13 TOTAL 7,739.59 290-07-7520-2103 211-07-7520-2103 Approved By An Equal Opportunity/Affirmative Action Employer ACOM 501 Sycamore Street, Suite 222 O Waterloo, Iowa 50703 S (319)232-6531® Fax: (319) 232-0271 o.. Invoice;' tYt Date: August 1, 2013 Invoice No. 5 (37364749) Invoice Period Covered: 6/29/13 through 7/26/13 Consultant Job No. 60288257 Labor Dollars Overhead Direct Expenses Mileage Copier Miscellaneous Ritland+Kuiper Landscape Architects Robinson Engineering Co. Subtotal Subtotal Rounded Fixed Fee Authorized Contingency Total Authorized Amount Total Billed to Date Remaining Authorized Balance Unauthorized Contingency AECOM Contract Estimate $30,962.40 49,539.84 0.00 114.00 260.00 9,800.00 5,200.00 $95,876.24 $95,875.00 10,850.00 0.00 $ 106,725.00 50,524.76 $56,200.24 $14,000.00 City of Waterloo US Highway 63 Improvements Newell Street to Donald Street On -Call Post Design Services Client Contact Eric A. Thorson, P.E. Federal Project No. NHSX-63-6(69) -3H-07 Cumulative to Date $14,572.85 22,442.21 Current Period $2,163.12 - 3,331.21 20.34 0.00 203.92 0.00 12.50 0.00 3,645.00 1,015.00 / 4,816.00 516.00 $45,712.82 $7,025.33 r/ 4,811.94 714.26 15 $50,524.76 $ 9377 59 90 oAci Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, II. 60674 Vouchers Prepared by Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A081913 August 12, 2013 Batch No. Keyed By: Vendor Stickfort Construction Department: Engineering Address Grant/Project Code# City & State ************************************* Invoice Date Qty/Unit Amount Description G/L Distribution 8/128/13 Est # 2 38,674.98 Blowers Creek Cunette repairs 409-07-5600-2171 City Contract No. 845 Special Instructions: Total $ 38,674.98 08/12/13 /3 Submitted y Date Approved By: Date An Equal Opportunity/Affirmative Action Employer F.Y. 2013 BLOWERS CREEK CUNETTE REPLAI2S CONTRACT #845 ESTIMATE #2 BASE BID BID TOTAL STICKFORT STICKFORT ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL EST. 1 PCC PAVEMENT REMOVAL SY - 718.30 $ 8.00 $ 5,746.40 2 CLEARING AND GRUBBING LS 1.00 $ 1,500.00 $ 1,500.00 3 SALVAGE RIPRAP, STOCKPILE AND SPREAD LS 0.50 $ 1,500.00 $ 750.00 4 EXCAVATION, CLASS 10 CY 7,718.50 $ 8.00 $ 61,748.00 5 COMPACTION WITH M&D CY 5,497.10 $ 3.00 $ 16,491.30 6 COMPACTION TESTING LS 1.00 $ 2,500.00 $ 2,500.00 7 PCC PAVEMENT, 6" SY 2,186.00 $ 44.00 $ 96,184.00 8 ED JOINT LF 72.00 $ 11.00 $ 792.00 9 RT JOINT LF 345.00 $ 11.00 $ 3,795.00 10 COLD WEATHER PROTECTION SY 1,767.60 $ 2.00 $ 3,535.20 II ENGINEERING FABRIC SY - $ 10.00 $ - 12 TOPSOIL . CY 521.20 $ 10.00 $ 5,212.00 13 INSTALL SILT FENCE - LF 225.00 $ 4.00 $ 900.00 14 CLEAN SILT FENCE ti LF - $ 1.00 $ - I5 REMOVE SILT FENCE LF - $ 1.00 $ - 16 SEEDING ACRE - $ 2,750.00 $ - 17 FERTILIZING ACRE - $ 330.00 $ - 18 MULCHING ACRE - $ 1,155.00 $ 19 ROLLED EROSION CONTROL PRODUCT SY - $ 1.35 $ - 20 SWPP MAINTENANCE, INSPECTION AND REPORTING LS 0.80 $ 2,500.00 $ 2,000.00 21 TRAFFIC CONTROL AND BARRICADING LS 0.80 $ 2,500.00 $ 2,000.00 1001 #4 BARS, 24" LONG ®3' CENTERS EACH - $ 3.30 $ - 1002 PUMPING CONRETE UNDER EXTISING SLAB CY 42.50 $ 209.00 $ 8,882,50 ALTERNATE#1 BID ITEM DESCRIPTION TOTAL BASE BID $ 212,036.40 TOTAL STICKFORT STICKFORT UNIT QUANTITY UNIT PRICE TOTAL EST. I PCC PAVEMENT REMOVAL / SY 0.0 $ - $ - 2 CLEARING AND GRUBBING LS 1.0 $ 1,500.00 $ 1,500.00 3 SALVAGE RIPRAP, STOCKPILE AND SPREAD LS 0.0 $ - $ - 4 EXCAVATION, CLASS 10 CY 2613.4 $ 8.00 $ 20,907.20 5 COMPACTION WITH M&D CY 1567.5 $ 3.00 $ 4,702.50 6 COMPACTION TESTING LS 1.0 $ 1,500.00 $ 1,50 0.00 7 PCC PAVEMENT, 6" SY 0.0 $ - $ 8 ED JOINT LF '0.0 $ - $ j - 9 RT JOINT LF 0.0 $ - ,$/ 10 COLD WEATHER PROTECTION SY 0.0 $ j $ - II ENGINEERING FABRIC SY 0.0 $ I .00 $ - 12 TOPSOILCY 359.7 $ ,10.00 $ 3,597.00 13 INSTALL SILT FENCE LF 0.0 $ - $ - 14 CLEAN SILT FENCE LF 0.0 $ - $ IS REMOVE SILT FENCE LF 0.0 $ - - $ - 16 SEEDING ACRE 0.0 $ 2,750,00 $ - 17 FERTILIZING ACRE 0.0 $ 330.00 $ - 18 MULCHING ACRE 0.0 $ 1,155,00 $ - 19 ROLLED EROSION CONTROL PRODUCT SY 0.0 $ 1.35 $ - 20 SWPP MAINTENANCE, INSPECTION AND REPORTING LS 0.80 $ 1,500.00 $ 1,200.00 21 TRAFFIC CONTROL AND BARRICADING LS 0.80 $ 2,000.00 $ 1,600.00 TOTAL ALTERNATE #1 $ 35,006.70 TOTAL CONSTRUCTION BASE BID + ALT#1 $ 247,043.10 i PSS S% RETAINAGE $ 12,352.16 SUBTOTAL - $ 234,690.95 LESS PREVIOUS ESTIMATE $ 196,015.97 TOTAL THIS ESTIMATE $ 38,674.98 Payment voucher prepared by: Pauline Clos, osson CITY OF WATERLOO PAYMENT VOUCHER August 6, 2013 Vendor No. Department: Engineering Vendor Name AECOM Grant/Project Code # 07VIPPUMP Address City & State Invoice Date 9002 A080613 Invoice No. Qty/Unit Amount Description G.L. Distribution 8/1/13 37364758 Spec l Instructions YZEI Submitted By $4,158.85 TOTAL $4,158.85 8/6/13 Dry Run Creek Arch Storm Water Manhole & Valve Replacements CRS # 814 6/29 - 7/26/13 NP f/9-/3 Date Approved By An Equal Opportunity/Affirmative Action Employer 412-07-5600-2103 501 sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 A_COM Invoice To: Mr. Eric Thorson, P.E. City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Date: August 1, 2013 Project Number: 60217467 Invoice No: 37364758 Your Authorization: Supplemental Agreement No. 1 Dated October 22, 2012 Supplemental Agreement No. 2 Dated January 28, 2013 Dry Run Creek Arch Storm Sewer Manhole and Valve Replacements Waterloo, Iowa Contruction-Related Services Progress Billing: June 29, 2013 through July 26, 2013 Classification Hours Amount Senior Professional 9.00 $2,226.25 Project Professional 77.00 11,020.45 Staff Professional 15.50 1,789.24 Professional 2.50 177.63 CAD/GIS Operator 112.75 7,457.36 Senior Technician 247.50 24,685.48 Technician 16.00 1,060.54 Project Support 10.75 822.97 Direct Expenses 326.24 Total Costs to Date $49,566.16 Less Previous Billing 45,407.31 TOTAL AMOUNT DUE $4,158.85 .6k 74 A71 4 -WV Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 Invoice