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HomeMy WebLinkAbout08/26/2013Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN • COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOOS IOWA HUMAN RESOURCES DEPARTMENT 620 Mulberry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4569 August 9, 2013 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicant(s), who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Police Recruit for the City of Waterloo, Iowa Police Department. Appointment(s) shall be made from this list for the next two years (August 9, 2013 — August 8, 2015). CERTIFIED LIST Caleb Christiansen William Herkelman Nick Weber Matthew Woodward Chad Weber Jeremy Berryman Chad Knudson Abby Oelmann Benjamin Baskerville Jonathan Osborne Lezlie Aldrich Caleb Schmit Tim Lyon Robert Roquet Ryan Carpenter Aaron Bland Philip Wendling Eric Sharar Kerri Miller Colton Opperman Jeremy Nicholls Chris Towsley Respectfully submitted, _ /3 Tim Luce V Date Cfteajetrf Jo) John Bl £sch Date Bonetta Culp Date CS LIST POLICE RECRUIT 13 CITY WEBSITE: www.cityofivaterlooiowa.corn WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN • COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON W ELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO IOWA HUMAN RESOURCES DEPARTMENT 620 Mulberry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4559 August 9, 2013 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicant(s), who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Bookkeeper for the City of Waterloo, Iowa Housing Authority. Appointment(s) shall be made from this list for the next year (August 9, 2013 — August 8, 2014). CERTIFIED LIST Michele Roberts Sonia Mayer Jeanne Wellman Melinda Wilmer Nikita Rainey Joshua Harding JulieAnn Hoffman Heather McCallum Respectfully submitted, Tin f Luce Date Blitsch Date Bonetta Culp Date CS LIST BOOKKEEPER HOUSING 13 CITY WEBSITE: www.cityofwaterlooiowa.cotu WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE xrardz HAROLD GETIY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large TY OF WATERLOO, IOWA HUMAN RESOURCES DEPARTMENT 620 Mulberry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4569 August 9, 2013 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicant(s), who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Fire Engineer for the City of Waterloo, Iowa Fire Rescue Department. Appointment(s) shall be made from this list for the next two years (August 9, 2013 — August 8, 2015). CERTIFIED LIST Scott Ernst Justin Junk Eric Schmudlach Christopher Linder Jerry Bjerke Brock Weliver Brad Purdy Lucas King Justin Williams Brian Peters Tyler Elliott Michael Spence Respectfully submitted, g 13 Tim Luce Date Bonetta Culp CS LIST FIRE ENGINEER 13 D e Date CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Payment voucher prepared, by: Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A081913 Auguist 12, 2013 Department: Engineering Vendor Name AECOM Grant/Project Code # 07Spr(714) Address City & State ************************************* Invoice Date Invoice No. Qty/Unit Amount Description G/L Distribution 8/1/13 14(37364746) $5,021.07 Donald St. Imp. Est # 14 UW Hwy 63 to 290-07-7500-2103 $1,255.27 Mildred 6/29 - 7/26/13 205-07-7520-2103 Special Instructions: Submitted By Total $ 6,276.34 8/12/13 Date Approved By: An Equal Opportunity/Affirmative Action Employer AXOM 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 *Fax: (319) 232-0271 Cost Plus Fixed Fee Progressive Invoice Date: August 1, 2013 Invoice No. 14 (37364746) Invoice Period: 6/29/13 through 7/26/13 Consultant Job No. 60269847 Labor Dollars Overhead Direct Expenses Mileage Copies Survey Equipment Misc. Subtotal Subtotal Rounded Fixed Fee Authorized Contingency Total Authorized Amount Total Billed to Date Remaining Authorized Balance Unauthorized Contingency City of Waterloo, Iowa Donald Street Improvements U.S. Highway 63 to Mildred Street, Construction Phase Project No. STP -U-8155(714)--70-07 Contract Cumulative Estimate To Date $ 62,076.00 $ 60,259.82 99,321.60 94,162.64 1,530.00 1,188.89 180.00 20.07 750.00 500.00 300.00 3,342.83 $ 164,157.60 $ 159,474.25 164,160.00 20,980.00 20,023.87 $ 185,140.00 179,498.12 $ 5,641.88 $ 7,000.00 f F f n /,2 55, 179,498.12 Remit to: AECOM Technical Services, Inc s 1178 Paysphere Circles Chicago, IL 60674 Current Period $ 2,168.251/ 3,326.09 ✓ 93.80 V 25.00 V $ 5,613.14 663.20 11/7 ATTN : ERIC THORSON CITY OF WATERLOO WATERLOO WATERLOO, IA 50703 Invoice Date: 01 -AUG -13 Invoice Number: 37364746 Agreement Number: TRN60186260 Agreement Description: STP -U-8155(714)--70-07 Please reference Invoice Number and Project Number with Remittance Project Number : 60269847 Bill Through Date : 29 -JUN -13 to 26-JUL-13 Project Name : WAT-Donald St Construction Phase Engineering Labor Multiplier Employee Name/Title Title/Expenditure Bemhardt, Mary E Project Support Coselman, Barbara L Project Support Coselman, Barbara L Project Support Coselman, Jeffery D Technician Durbahn, Mark D Project Professional Durbahn, Mark D Project Professional Lund, Theresa F Senior Technician Lund, Theresa F Senior Technician Lund, Theresa F Senior Technician Lund, Theresa F Premium Overtime Lund, Theresa F Senior Technician Lund, Theresa F Senior Technician Lund, Theresa F Premium Overtime Lund, Theresa F Senior Technician Lund, Theresa F Senior Technician Lund, Theresa F Premium Overtime Miller, Steven J Senior Technician Total Labor Multiplier Labor CPFF OverHead Markup Labor CPFF Total Reimbursable Expenditure Type Mileage Mileage Mileage Rent - Equipment EmployeeNendor Name Lund, Theresa F Lund, Theresa F US ACM ZERO AP US ACM ZERO AP Total Reimbursable Lump Sum Description Fixed Fee Labor Total Lump Sum Project Total : WAT-Donald St Construction Phase Engineering Date Hours Rate Raw Cost Multiplier Billed Amt 05-JUL-13 0.50 26.00 13.00 12-JUL-13 1.00 26.00 26.00 26-JUL-13 0.25 26.00 6.50 05-JUL-13 5.00 24.25 121.25 05-JUL-13 1.00 50.25 50.25 12-JUL-13 1.00 50.25 50.25 05-JUL-13 10.00 31.00 310.00 12-JUL-13 11.00 31.00 341.00 12-JUL-13 4.00 31.00 124.00 12-JUL-13 0.00 62.00 19-JUL-13 9.00 31.00 279.00 19-JUL-13 4.00 31.00 124.00 19-JUL-13 0.00 62.00 26-JUL-13 11.00 31.00 341.00 26-JUL-13 2.00 31.00 62.00 26-JUL-13 0.00 31.00 05-JUL-13 5.00 33.00 165.00 Date 21 -JUN -13 05-JUL-13 10-JUL-13 10-JUL-13 64.75 2,168.25 Inv Number EXP2246426 EXP2250839 GRP036MBJUL13M GRP037MBJUL13F 2,168.25 3,326.09 5,494.34 Billed Amt 31.08- 51.42 11.30 25.00 118.80 Billed Amt 663.20 663.20 6,276.34 Invoice Summaries Total Current Amount : Retention Amount: Pre -Tax Amount : Tax Amount : 6,276.34 0.00 6,276.34 0.00 Total Invoice Amount : 6,276.34 Voucher Prepared by Pauline C July Vendor Name Stanley Consultants Inc. Address 100 Court Avenue Suite 300 City & State Des Moines, IA 50309-2200 Invoice Date ************************************* Invoice No. Qty/Unit 6/26/13 160015 Special Instructions Submitted By CITY OF WATERLOO PAYMENT VOUCHER Department Engineering Grant/Project Code # 9002 A071913 Amount Description G.L. Distribution Waterloo Stormwater Lift Stations $30,401.36 Study & Design Phase Westfield Ave, Virden Creek & Vinton 6/2/13 - 6/2-13 TOTAL 30,401.36 8/6/13 100% Reimburseable 290-07-5300-2104 NOTE: Gary Iverson @ INRCOG is requesting Reimbursement Date Approved By Date An Equal Opportunity/Affirmative Action Employer e Stanley Consultants INC 100 Court Avenue, Suite 300 Des Moines, IA 50309-2200 City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Attention: Jamie Knutson, Associate Engineer For: Storm Water Lift Stations, Study & Design Phase Westfield Ave., Virden Creek and Vinton Professional Services from June 02, 2013 to June 29, 2013 Fee Billing Phase NGINEEAINIWORLD \1N ��U'1 �'�.4.,`3 �R[ER1.Oo, \J\ July 30, 2013 Project No: 23209.01,00 Invoice No: 0160864 Percent Previous Current Fee Complete Earned Billing Billing Westfield Ave 317,333.00 100.00 317,333.00 317,333.00 0.00 Virden Creek 129,161.00 100.00 129,161.00 129,161.00 0.00 Vinton 150,593.00 100.00 150,593.00 150,593.00 0.00 Total Fee 597,087.00 597,087.00 597,087.00 0.00 Total Fee 0.00 Total this Project 0.00 For: Bidding Phase Billing Limits Current Total Billings 0.00 Limit Prior 11,194.10 To -Date 11,194.10 11,194.10 Total this Project 0.00 Continued on next page Project 23209.01.00 WaterlooStormWaterLiftStationsPrelimWork Invoice 0160864 For: Construction Phase Professional Personnel Hours Rate Amount BC -20 26.00 211.00 5,486.00 BC -19 5.00 200.00 1,000.00 BC -17 2.00 178.00 356.00 BC -16 .50 167.00 83.50 BC -15 15.00 156.00 2,340.00 BC -13 2.00 136.00 272.00 BC -09 160.00 97.00 15,520.00 BC -03 9.50 51.00 484.50 BC -02 17.00 43.00 731.00 Totals 237.00 26,273.00 Total Labor Reimbursable Expenses Travel 517.44 Meals 140.01 Telephone 66.96 Total Reimbursables 724.41 Unit Billing Car Mileage - 2WD Copy Processes Total Units 2,643.0 Miles @ 0.65 1,717.95 10.00 1,727.95 26,273.00 724.41 1,727.95 Billing Limits Current Prior To -Date Total Billings 28,725.36 21,855.94 50,581.30 Limit 353,956.00 Remaining 303,374.70 Total this Project $28,725.36 For: Subconsultant Fees SubConsultants Subconsultant 6/29/2013 Terracon Consultants Inc Total SubConsultants Billing Limits Total Billings Limit Remaining 1,172.00 1,172.00 1,172.00 Current Prior To -Date 1,172.00 0.00 1,172.00 22,500.00 21,328.00 Total this Project $1,172.00 Continued on next page Page 2 Project 23209.01.00 WaterlooStormWaterLiftStationsPrelimWork Invoice 0160864 For: Stormwater Lift Stations Environmental Monitoring Professional Personnel Hours Rate Amount BC -12 4.00 126.00 504.00 Totals 4.00 504.00 Total Labor Billing Limits Current Total Billings 504.00 Limit Remaining 504.00 Prior To -Date 0.00 504.00 5,528.00 5,024.00 Total this Project $504.00 TOTAL THIS INVOICE If you have any questions regarding this invoice, please contact Dan Fullerton at 515-447-4408 or Amy at 563-264-6419. $30,401.36 D hr 7T �y Page 3 Storm Water Lift Station Sudy, Design, Bidding and Constructon Services Westfield Avenue, Virden Creek and Vinton/18th Street Waterloo, Iowa Summary Bidding and Construction Phase Compensation Subtotal Fee Current Prior To -Date Westfield $ 212,246.00 $ 16,720.75 $ 18,177.52 $ 34,898.27 Virden $ 57,886.00 $ 4,560.20 $ 4,957.51 $ 9,517.71 Vinton/18th $ 115,770.00 $ 9,120.41 $ 9,915.01 $ 19,035.42 Total Fee $ 385,902.00 $ 30,401.36 $ 33,050.04 $ 63,451.40 Voucher Prepared.by Pauline C August 6, 2013 Vendor Name Address City & State Invoice Date Snyder & Associates ************************************* Invoice No. Qty/Unit 7/16/13 110.0951.01A-22 Special Instructions Submitted By CITY OF WATERLOO PAYMENT VOUCHER Department Engineering Grant/Project Code # 07LTF 5007 9002 A081913 Amount Description G.L. Distribution $4,008.00 Wloo Stormwater Lift Station Hollywood C CDBG 409-07-5300-2103 $0.00 Design services Cedar Bend CDBG 409-07-5300-2103 $0.00 Design Services Fletcher Ave CDBG 409-07-5300-2103 Services thru 6/30/13 Est # 22 TOTAL 4,008.00 8/6/13 Y-/9—/ Date Approved By Date An Equal Opportunity/Affirmative Action Employer ENGINEERS & PLANNERS_ SNYDER & ASSOCIATES INC. IOWA I MISSOURI I NEBRASKA I SOUTH DAKOTA I WISCONSIN INVOICE FOR PROFESSIONAL SERVICES Jamie Knutson City of Waterloo 715 Mulberry Street Waterloo, IA 50703-5783 Project Invoice No: 110.0951.01A Waterloo Stormwater Lift Stations - Hollywood Professional Services through June 30, 2013 July 16, 2013 110.0951.01A-22 Basic Services Principal Engineer Principal Engineer Engineer VI Engineer IV Lead Technician Technician VIII Total Services Hours Rate Amount 4.00 164.00 656.00 5.00 154.00 770.00 13.50 118.00 1,593.00 2.00 98.00 196.00 4.50 98.00 441.00 4.00 88.00 352.00 33.00 Total Prior Current Billings to Date 272,835.70 268,827.70 4,008.00 4,008.00 Phase Subtotal $4,008.00 Construction Services Phase Subtotal 0.00 Billings to Date Snyder & Associates, Inc. Amount Due this Invoice $4,008.00 Total Prior Current 268,827.70 4,008.00 272, 835.70 Adam Bullerman REMIT TO: 2727 SW Snyder Blvd. I P.O. Box 1159 Ankeny, IA 50023-0974 p: (515) 964-2020 I f: 515-964-7938 I email: ar@snyder-associates.com Federal E.I.N. 42-1379015 Voucher Prepared by Pauline C CITY OF WATERLOO PAYMENT VOUCHER August 6, 2013 Vendor Name AECOM Address City & State ************************************* Invoice Date Invoice No. Qty/Unit 8/1/13 2/28/13 2/28/13 2/28/13 Special Instructions Submitted By 60188622 37321244 37321244 37321244 TOTAL Department Engineering Grant/Project Code # 07LTF 5007 Amount Description $0.00 $9,613.91 $0.00 $3,204.64 12,818.55 8/6/13 Date Storm Water Lift Station Blowers Creek Design Dry Run Creek Design Blowers Creek Design Dry Run Creek Design 6/29 - 7/26/13 EDA 75% EDA 75% CDBG 25% CBDG 25% Approved By An Equal Opportunity/Affirmative Action Employer 9002 A081913 G.L. Distribution 290-07-5300-2103 07 LFT 5007 409-07-5300-2103 07 LFT 5007 290-07-5300-2103 07 LFT D078 409-07-5300-2103 07 LFT D078 75%/25% Date 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 CCOM Invoice To: Mr. Eric Thorson, P.E. City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Date: Invoice August 1, 2013 Project Number: 60188622 Invoice No: 37364743 Your Authorization: Advanced Notice to Proceed Dated November 12, 2010 Professional Services Agreement Dated July 18, 2011 Progress Billing: Storm Water Lift Station Direct Labor Indirect Costs Direct Expenses Stantec Terracon Fixed Fee Total Costs to Date Less Previous Billing Amount Due TOTAL AMOUNT DUE June 29, 2013 through July 26, 2013 Blower's Creek $146,989.10 $235,182.56 $1,847.80 $2,118.00 $3,110.50 $49 682.31 $438,930.27 $438,930.27 $0.00 Dry Run Creek $56,842.51 $90,948.02 $254.61 $200.00 $0.00 $19,212.76 $167,457.90 $154 639.35 $12,818.55 /To) Enk/0,g6 LA✓JLLZ2 &AL2% 67 ea 0_,(9136, O Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 Payment voucher prepared by: Pauline Clossom CITY OF WATERLOO 9002 PAYMENT VOUCHER A081913 August 12, 2013 Vendor Name Address City & State JDE Engineering Invoice Date Invoice No. 8/6/13 2013-0027 SpeciI Instruc .ons kill Submitted By 4 rut) Qty/Unit Vendor No. Department: Engineering Grant/Project Code # Amount Description G.L. Distribution $15,270.00 TOTAL $15,270.00 8/12/13 City Contract # 853 Delene Avenue Watershed Detention Basin Est. No 7 Services from 4/19 - 5/17/13 411-07-5300-2103 8-/q-/3 Date Approved By An Equal Opportunity/Affirmative Action Employer JDE ENGINFURING Bill To: 402 E. 4th Street, Suite 101 Waterloo, Iowa 50703 Phone: 319-464-7913 City of Waterloo Engineering Department Attn: Wayne Castle 715 Mulberry Street Waterloo, Iowa 50703 Phone: 319-291-4312 Date 8/6/013 1.? RECEIVED CITY ENGINEERS WATERLOO, IA Invoice Invoice # 2013-0027 Pay Request No. 7 Terms Project # 13-004 F.Y. 2012 Delane Avenue Watershed Detention Basin, Contract No. 853 JDE Professional Services Provided from: Date Professional Personnel Week of 7/1 Project Manager Engineering Technician Week of 7/8 Project Manager Engineering Technician Week of 7/15 Project Manager Engineering Technician Week of 7/22 Project Manager Engineering Technician Week of 7/29 Project Manager Engineering Technician Totals July 1, 2013 Hours 2.00 32.00 1.00 44.00 1.00 40.00 1.00 40.00 1.00 40.00 to: August 2, 2013 Rate $95.00 $75.00 $95.00 $75.00 $95.00 $75.00 $95.00 $75.00 $95.00 $75.00 Amount $190.00 --- $2,400.00 '$2,400.00 $95.00 $3,300.00 -' $95.00 $3,000.00 $95.00 $3,000.00 i $95.00 $3,000.00 202.00 ti ,: - $15,270.00 Invoice Summary Pay Request Date Invoice Number Amount No. 1 2/13/2013 2013-0006 $7,600.00 No. 2 3/1/2013 2013-0007 $7,315.00 No. 3 3/23/2013 2013-0011 $11,400.00 No. 4 4/20/2013 2013-0013 $15,200.00 No. 5 5/20/2013 2013-0019 $22,166.25 No. 6 7/3/2013 2013-0026 $39,263.75 No. 7 8/6/2013 2013-0027 $15,270.00 Total Total Contract Limit Total Amount Earned to Date Less Previously Paid $118,215.00 y $144,000.00 $118,215.00 $102,945.007 Total Amount Due this Estimate $15,270.00 Voucher Prepared by Pauline C August 12, 2013 Vendor Address City & State AECOM ************************************* CITY OF WATERLOO PAYMENT VOUCHER Department Grant/Project Code # 07H63ENGR 9002 A081913 Invoice Date Invoice No. Qty/Unit Amount Description G.L. Distribution 8/1/13 4(37364749) Est # 5 Special Instructions A--) 8/12/13 Su5mitted By Date $6,191.67 Cont 790 US Hwy 63 (Newell to Donald $1,547.92 On -Call Post Design Services) a st # 5 6/29 - 7/26/13 TOTAL 7,739.59 290-07-7520-2103 211-07-7520-2103 Approved By An Equal Opportunity/Affirmative Action Employer ACOM 501 Sycamore Street, Suite 222 O Waterloo, Iowa 50703 S (319)232-6531® Fax: (319) 232-0271 o.. Invoice;' tYt Date: August 1, 2013 Invoice No. 5 (37364749) Invoice Period Covered: 6/29/13 through 7/26/13 Consultant Job No. 60288257 Labor Dollars Overhead Direct Expenses Mileage Copier Miscellaneous Ritland+Kuiper Landscape Architects Robinson Engineering Co. Subtotal Subtotal Rounded Fixed Fee Authorized Contingency Total Authorized Amount Total Billed to Date Remaining Authorized Balance Unauthorized Contingency AECOM Contract Estimate $30,962.40 49,539.84 0.00 114.00 260.00 9,800.00 5,200.00 $95,876.24 $95,875.00 10,850.00 0.00 $ 106,725.00 50,524.76 $56,200.24 $14,000.00 City of Waterloo US Highway 63 Improvements Newell Street to Donald Street On -Call Post Design Services Client Contact Eric A. Thorson, P.E. Federal Project No. NHSX-63-6(69) -3H-07 Cumulative to Date $14,572.85 22,442.21 Current Period $2,163.12 - 3,331.21 20.34 0.00 203.92 0.00 12.50 0.00 3,645.00 1,015.00 / 4,816.00 516.00 $45,712.82 $7,025.33 r/ 4,811.94 714.26 15 $50,524.76 $ 9377 59 90 oAci Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, II. 60674 Vouchers Prepared by Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A081913 August 12, 2013 Batch No. Keyed By: Vendor Stickfort Construction Department: Engineering Address Grant/Project Code# City & State ************************************* Invoice Date Qty/Unit Amount Description G/L Distribution 8/128/13 Est # 2 38,674.98 Blowers Creek Cunette repairs 409-07-5600-2171 City Contract No. 845 Special Instructions: Total $ 38,674.98 08/12/13 /3 Submitted y Date Approved By: Date An Equal Opportunity/Affirmative Action Employer F.Y. 2013 BLOWERS CREEK CUNETTE REPLAI2S CONTRACT #845 ESTIMATE #2 BASE BID BID TOTAL STICKFORT STICKFORT ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL EST. 1 PCC PAVEMENT REMOVAL SY - 718.30 $ 8.00 $ 5,746.40 2 CLEARING AND GRUBBING LS 1.00 $ 1,500.00 $ 1,500.00 3 SALVAGE RIPRAP, STOCKPILE AND SPREAD LS 0.50 $ 1,500.00 $ 750.00 4 EXCAVATION, CLASS 10 CY 7,718.50 $ 8.00 $ 61,748.00 5 COMPACTION WITH M&D CY 5,497.10 $ 3.00 $ 16,491.30 6 COMPACTION TESTING LS 1.00 $ 2,500.00 $ 2,500.00 7 PCC PAVEMENT, 6" SY 2,186.00 $ 44.00 $ 96,184.00 8 ED JOINT LF 72.00 $ 11.00 $ 792.00 9 RT JOINT LF 345.00 $ 11.00 $ 3,795.00 10 COLD WEATHER PROTECTION SY 1,767.60 $ 2.00 $ 3,535.20 II ENGINEERING FABRIC SY - $ 10.00 $ - 12 TOPSOIL . CY 521.20 $ 10.00 $ 5,212.00 13 INSTALL SILT FENCE - LF 225.00 $ 4.00 $ 900.00 14 CLEAN SILT FENCE ti LF - $ 1.00 $ - I5 REMOVE SILT FENCE LF - $ 1.00 $ - 16 SEEDING ACRE - $ 2,750.00 $ - 17 FERTILIZING ACRE - $ 330.00 $ - 18 MULCHING ACRE - $ 1,155.00 $ 19 ROLLED EROSION CONTROL PRODUCT SY - $ 1.35 $ - 20 SWPP MAINTENANCE, INSPECTION AND REPORTING LS 0.80 $ 2,500.00 $ 2,000.00 21 TRAFFIC CONTROL AND BARRICADING LS 0.80 $ 2,500.00 $ 2,000.00 1001 #4 BARS, 24" LONG ®3' CENTERS EACH - $ 3.30 $ - 1002 PUMPING CONRETE UNDER EXTISING SLAB CY 42.50 $ 209.00 $ 8,882,50 ALTERNATE#1 BID ITEM DESCRIPTION TOTAL BASE BID $ 212,036.40 TOTAL STICKFORT STICKFORT UNIT QUANTITY UNIT PRICE TOTAL EST. I PCC PAVEMENT REMOVAL / SY 0.0 $ - $ - 2 CLEARING AND GRUBBING LS 1.0 $ 1,500.00 $ 1,500.00 3 SALVAGE RIPRAP, STOCKPILE AND SPREAD LS 0.0 $ - $ - 4 EXCAVATION, CLASS 10 CY 2613.4 $ 8.00 $ 20,907.20 5 COMPACTION WITH M&D CY 1567.5 $ 3.00 $ 4,702.50 6 COMPACTION TESTING LS 1.0 $ 1,500.00 $ 1,50 0.00 7 PCC PAVEMENT, 6" SY 0.0 $ - $ 8 ED JOINT LF '0.0 $ - $ j - 9 RT JOINT LF 0.0 $ - ,$/ 10 COLD WEATHER PROTECTION SY 0.0 $ j $ - II ENGINEERING FABRIC SY 0.0 $ I .00 $ - 12 TOPSOILCY 359.7 $ ,10.00 $ 3,597.00 13 INSTALL SILT FENCE LF 0.0 $ - $ - 14 CLEAN SILT FENCE LF 0.0 $ - $ IS REMOVE SILT FENCE LF 0.0 $ - - $ - 16 SEEDING ACRE 0.0 $ 2,750,00 $ - 17 FERTILIZING ACRE 0.0 $ 330.00 $ - 18 MULCHING ACRE 0.0 $ 1,155,00 $ - 19 ROLLED EROSION CONTROL PRODUCT SY 0.0 $ 1.35 $ - 20 SWPP MAINTENANCE, INSPECTION AND REPORTING LS 0.80 $ 1,500.00 $ 1,200.00 21 TRAFFIC CONTROL AND BARRICADING LS 0.80 $ 2,000.00 $ 1,600.00 TOTAL ALTERNATE #1 $ 35,006.70 TOTAL CONSTRUCTION BASE BID + ALT#1 $ 247,043.10 i PSS S% RETAINAGE $ 12,352.16 SUBTOTAL - $ 234,690.95 LESS PREVIOUS ESTIMATE $ 196,015.97 TOTAL THIS ESTIMATE $ 38,674.98 Payment voucher prepared by: Pauline Clos, osson CITY OF WATERLOO PAYMENT VOUCHER August 6, 2013 Vendor No. Department: Engineering Vendor Name AECOM Grant/Project Code # 07VIPPUMP Address City & State Invoice Date 9002 A080613 Invoice No. Qty/Unit Amount Description G.L. Distribution 8/1/13 37364758 Spec l Instructions YZEI Submitted By $4,158.85 TOTAL $4,158.85 8/6/13 Dry Run Creek Arch Storm Water Manhole & Valve Replacements CRS # 814 6/29 - 7/26/13 NP f/9-/3 Date Approved By An Equal Opportunity/Affirmative Action Employer 412-07-5600-2103 501 sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 A_COM Invoice To: Mr. Eric Thorson, P.E. City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Date: August 1, 2013 Project Number: 60217467 Invoice No: 37364758 Your Authorization: Supplemental Agreement No. 1 Dated October 22, 2012 Supplemental Agreement No. 2 Dated January 28, 2013 Dry Run Creek Arch Storm Sewer Manhole and Valve Replacements Waterloo, Iowa Contruction-Related Services Progress Billing: June 29, 2013 through July 26, 2013 Classification Hours Amount Senior Professional 9.00 $2,226.25 Project Professional 77.00 11,020.45 Staff Professional 15.50 1,789.24 Professional 2.50 177.63 CAD/GIS Operator 112.75 7,457.36 Senior Technician 247.50 24,685.48 Technician 16.00 1,060.54 Project Support 10.75 822.97 Direct Expenses 326.24 Total Costs to Date $49,566.16 Less Previous Billing 45,407.31 TOTAL AMOUNT DUE $4,158.85 .6k 74 A71 4 -WV Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 Invoice Amended Council Agenda Items Council Meeting Monday, August 26, 2013 DELET Delete duplicate resolution which was done August 19, 2013. 14. FY 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852. Motion to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as September 9, 2013; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by W Wayne Castle, PLS, El, Associate Engineer THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, AUGUST 26, 2013 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. August 26, 2013 Page 2 Roll Call. Moment of Silence. Pledge of Allegiance: Harold Getty, Ward 3 Council Member. Agenda, as proposed or amended. Minutes of August 19, 2013, Regular Session, as proposed. Proclamation declaring August 26, 2013 as "Jim Miller Day". Presentation of Certificate of Achievement to 10 U Junior Wahawks 2013 Class A State Baseball Champions. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request of Main Street Waterloo & Waterloo Schools for a variance to the Noise Ordinance on September 19, 2013 from 9:30 a.m. to 12:00 p.m. in conjunction with Mayor's Fun Run event to be held at Expo Grounds including a band and the use of a PA system, together with recommendation of approval of Director of Safety Services. Submitted by Joe Leibold, Police Captain 3. Request of Splash of Color Breast Cancer Support Group to hold Splash of Color 3K Fundraiser Walk event to be held on October 12, 2013 at 6:30 a.m., with the route to start and end at Sullivan Park. Submitted by Joe Leibold, Police Captain 4. Request of Splash of Color Breast Cancer Support Group for a variance to the Noise Ordinance on October 12, 2013 from 6:30 a.m. to 12:00 p.m. in conjunction with Splash of Color 3K Fundraiser Walk event to be held at Sullivan Park including a DJ and the use of a bullhorn, together with recommendation of approval of Director of Safety Services. Submitted by Joe Leibold, Police Captain August 26, 2013 b. Motion to approve the following: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Page 3 Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Kent Shankle, Director Eric Guttelewitz Exhibit New York City, New York; Plainfield, Massachusetts; Barrington, Rhode Island September 22-30, 2013 $2,715.00 Lt. Frana, Sgt. Richter, and WFR Tactical Paramedic Hernandez National Tactical Officers Association Conference Kansas City, Missouri September 22-27, 2013 $3,424.00 Deb Rosol, Property Evidence Technician Property Room Management Minneapolis, Minnesota September 30 — October 2, 2013 $863.00 Sgt. Hoelscher Force on Force Instructor Course Faribault, Minnesota September 16-18, 2013 $1,303.00 Suzy Schares, City Clerk and Joyce Schroeder, Financial Analyst New World Systems Customer Conference Scottsdale, Arizona October 6- 9, 2013 $3,890.00 Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Sales Applebee's Neighborhood Grill & Bar 2780 Crossroads Blvd. C Liquor Renewal 6/23/14 X Fiesta Jalisco 350 Fletcher Avenue C Liquor Renewal 4/5/14 X New Star 3 1459 Ansborough Avenue E Liquor, C Beer Renewal 4/16/14 X Smoker's Choice 210 W. 18th Street C Beer Renewal 6/7/14 Southtown Lounge 2026 Bopp Street C Liquor, Outdoor Sales, Catering Privilege Renewal 6/7/14 X Vic's Lounge 1106 La Porte Road C Liquor, Outdoor Sales Renewal 7/16/14 Spicoli's 3555 University Avenue C Liquor, Outdoor Service Extension of Outdoor Service 9/1/13 to 9/2/13 August 26, 2013 Page 4 PUBLIC HEARINGS 2. Gates Park Playground Project Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close the hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to open and read bids and refer to Facilities/Project Manager for review. Submitted by Travis Nichols, Facilities/Project Manager 3. Sullivan Park Basketball Court Upgrade Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close the hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to open and read bids and refer to Facilities/Project Manager for review. Submitted by Travis Nichols, Facilities/Project Manager 4. Request of the City of Waterloo for the vacation of streets in the Sherwood Park area including portions of N. Hackett Road, Greenwood Avenue, Woodside Drive, Castlewood Lane, Sandalwood Street, Greenview Drive, Dellwood Court, Blackwood Avenue, and Forester Avenue, subject to the retention of utility easements and access easements over portions of the streets to be vacated. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance vacating streets in the Sherwood Park area including portions of N. Hackett Road, Greenwood Avenue, Woodside Drive, Castlewood Lane, Sandalwood Street, Greenview Drive, Dellwood Court, Blackwood Avenue, and Forester Avenue. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Aric Schroeder, City Planner August 26, 2013 Page 5 5. Purchase of 2013 John Deere Skid Loaders Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services for review. Submitted by JB Bolger -Golf & downtown Area Maintenance Manager 6. Young Arena Zamboni Ice Resurfacer Purchase Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services for review. Submitted by JB Bolger -Golf & downtown Area Maintenance Manager RESOLUTIONS 7. Resolution approving Convention and Visitors Bureau Board recommendations for hotel/motel mini -grants for the following requests: USS Robinson in the amount of $1,867.67, Electric Minds in the amount of $2,070.00, Grout Museum District, et. al. in the amount of $2,310.00. Submitted by Aaron Buzza, Executive Director of Waterloo Convention & Visitors Bureau 8. Resolution approving Professional Services Agreement with Shive-Hattery Consultants in the amount of $11,500.00 for Shive-Hattery to conduct the required studies and analysis and preparing three (3) Iowa Clean Air Attainment Program grant applications; and authorize Mayor and City Clerk to execute said document. Submitted by Sandie Greco, Traffic Operations Superintendent 9. Resolution approving Temporary Encroachment Agreement with JSA Development, LLC for the placement of a 105 square foot triangular bulletin board within the West 4th Street Right-of-way in front of 223-229 West 4th Street. Submitted by Aric Schroeder, City Planner August 26, 2013 Page 6 10. Motion approving Change Order No. 3 for a decrease of $3,732.25 with K. Cunningham Construction Company, Inc. of Cedar Falls, Iowa, due to adjustments from original to final quantities that were determined necessary during the construction in conjunction with F.Y. 2012 Byrnes Park Drainage Improvements - Phases I & H, Contract No. 822. Submitted by W. Wayne Castle, PLS, El, Associate Engineer 11. Resolution approving Certificate of Completion and Final Acceptance of Work Agreement performed by K. Cunningham Construction Company of Cedar Falls, Iowa at a total cost of $411,664.35 for the F.Y. 2012 Byrnes Park Drainage Improvements - Phases I & II, Contract No. 822. Submitted by Eric Thorson, P.E., City Engineer ORDINANCES 12. Ordinance Change - Rescind "Parking Prohibited At All Times On Certain Streets for the Northwest Side of West Second Street from Commercial Street to Cedar Street" Motion to receive, file, consider and pass for the first time an Ordinance amending the Parking Prohibited At All Times on Certain Streets for the Northwest Side of West Second Street from Commercial Street to Cedar Street Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Sandie Greco, Traffic Operations Superintendent OTHER COUNCIL BUSINESS 13. FY 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852. Resolution preliminary approving construction of sidewalk improvements. Resolution to fix value of lots. Resolution to adopt preliminary plat and schedule of assessments and estimate of costs. Resolution of Necessity and setting date of hearing as September 9, 2013. Submitted by W Wayne Castle, PLS, El, Associate Engineer August 26, 2013 Page 7 14. FY 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852. Motion to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as September 9, 2013; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by W. Wayne Castle, PLS, El, Associate Engineer 15. 2013 Young Arena Dehumidification Protect Motion to instruct Young Arena Manager to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as September 16, 2013; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Chris Do/an, Young Arena Manager 16. Purchase of a 2014 Triple Combination Pumper (Fire Truck) Motion to instruct Fire Services to prepare specifications, bid document, etc. Motion to receive and file specifications, bid document, etc. Resolution preliminarily approving specifications, bid document, etc. Resolution setting date of hearing and bid opening as October 14, 2013; and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Submitted by Pat Treloar, Chief of Fire Services ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk August 26, 2013 Page 8 MEETINGS Monday, August 26, 2013 5:05 p.m. - Human Resources Committee, Council Chambers 5:10 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Civil Service Commission meeting minutes of August 9, 2013 on file in the City Clerk's office. 2. Community Development Board meeting minutes of July 16, 2013 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. FY 2013 Street Reconstruction Program, Contract No. 832 Pay estimate No. 6 to Aspro in the total amount due of $648,349.27. 2. FY 2012 Street Reconstruction Program, Contract No. 819 Pay estimate No. 22 to Aspro in the total amount due of $75,894.36. 3. FY2013 Asphalt Overlay Program, Contract No. 833 Pay estimate No. 7 to Aspro in the total amount due of $128,808.90. 4. Waterloo Stormwater Lift Stations, Contract No. 831 Pay estimate No. 2 to Story Construction in the total amount due of $297,186.76. 5. FY2013 Blowers Creek Cunette Repairs, Contract No. 845 Pay estimate No. 3 to Stickfort Construction in the total amount due of $44, 797.11. August 19, 2013 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, August 19, 2013. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Carolyn Cole, Ward 2 Council Member. 141400 - Hart/Schmitt that the Agenda, as amended by adding a travel request, changing the spelling on the event name on 1.3, and changing the description for item 412, for the Regular Session on Monday, August 19, 2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 141401 Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, August 12, 2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. CONSENT AGENDA 141402 Hart/Schmitt 1. 2. that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated August 19, 2013, in the amount of $2,756,642.28, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2013-675. 2. Request of Captain Joe Leibold to hold Mayor's Fitness Day (Mayor's Fun Run) event to be held on September 19, 2013 at the Expo Center with the route to start 9:30 a.m. and end 12:00 p.m. Resolution adopted and upon approval by Mayor assigned No. 2013-676A. 3. Request of KBOL Radio Station for a variance to the Noise Ordinance on Sundays from August 11, 2013 through September 8, 2013 from 12:00 p.m. to 6:00 p.m. in conjunction with Sunday Groove Fest events to be held at Sullivan Park including the use of a PA system, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2013-677A. 4. Request of Mary J. Tempel for a concrete driveway to be located at 1207 Oregon Street, together with recommendation of approval of City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2013-678A. b. Motion to approve the following: Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Larry Ticknor, Rusty Zey, Randy Shepard, Troy Deeds Aircraft Live Fire Training Cedar Rapids, IA Sept. 25-26, 2013 $1,600.00 Larry Smith, Superintendent 2013 IAWEA Fall Short Course Ankeny, IA Sept. 10-11, 2013 $425.00 Roll call vote -Ayes: Seven. Motion carried. PUBLIC HEARINGS 141403 - Schmitt/Welper August 19, 2013 Page 2 that proof of publication of notice of public hearing on Waterline Reconnection to 334 Bates Street, as published in the Waterloo Courier on August 16, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141404 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Schmitt/Greenwood that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 141405 - Schmitt/Greenwood that "Resolution confirming approval of specifications, bid document, form of contract, etc., be adopted." Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-679A. 141406 - Schmitt/Greenwood that "Resolution authorizing to proceed, be adopted." Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-680A. 141407 - Schmitt/Greenwood that motion to receive and file and instruct City Clerk to open and read bids and refer to Community Planning and Development Director for review, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. Bidder Bid Amount Al Gordon Plumbing Heating Waterloo, Iowa & $1,686.00 All Star Plumbing Heating Hudson, Iowa & $1,820.00 Erickson Bros. Excavating Evansdale, Iowa $1,460.00 R Company Dba Erickson Backhoe & Trucking Evansdale, Iowa $1,275.00 141408 - Hart/Welper to table the hearing an bid opening in conjunction with F.Y. 2014 2672 & 2736 Logan Avenue Sanitary Services, Contract No. 861 for two weeks. Voice vote -Ayes: Seven. Motion carried. 141409 - Hart/Greenwood that proof of publication of notice of public hearing on Development Agreement with David and Mary Staudt to purchase salvage rights for city owned property located at 519 E. 3rd Street for $1.00 with a development agreement allowing the salvaging of the woodwork and the demolition of the structure when the salvaging is complete, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141410 This being the time and place of public hearing, the Mayor called for written and oral objections. Mr. Getty clarified that the lot will be clear when demolition is complete. Noel Anderson, Community Planning and Development Director, noted that the City will be removing the foundation. Hart/Greenwood that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141411 - Hart/Greenwood that "Resolution authorizing said sale and conveyance, be adopted." Roll call vote -Ayes: Seven. August 19, 2013 Resolution adopted and upon approval by Mayor assigned No. 2013-681A. 141412 - Hart/Greenwood Page 3 that "Resolution approving said development agreement; and authorizing Mayor and City Clerk to execute said document, be adopted." Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-682A. It was noted to remove the requirement for a deed. RESOLUTIONS 141413 - Welper/Schmitt that "Resolution approving a Contract for Professional Services with Iowa Northland Regional Council of Governments (INRCOG) in the amount of $8,800.00 for INRCOG to assist in the development of an Airport Zoning Ordinance", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-683A. 141414 - Welper/Schmitt that "Resolution approving Grant Agreement with Iowa Department of Transportation in the amount of $28,000, with a 20% local match, for air service consulting and marketing for Waterloo Regional Airport", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-684A. 141415 - Welper/Schmitt that "Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Peterson Contractors, Inc. (PCI) of Reinbeck, Iowa at a total cost of $124,050.57 in conjunction with 2011 Riverview Recreation Area Passive Unit Enhancement Phase II", be adopted. Roll call vote - Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-685A. 141416 - Schmitt/Greenwood that "Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Boulder Contracting of Grundy Center, Iowa at a total cost of $53,277.50 in conjunction with F.Y. 2013 Riverview Recreation Area Restroom", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-686A. 141417 - Schmitt/Greenwood that "Resolution approving demolition contract with Kelly Demolition and Excavating, LLC of Mount Vernon, Iowa in the amount of $172,900.00 for demolition services with RACM of 2265 Lafayette, Contract No. 841", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-687A. 141418 - Schmitt/Greenwood that "Resolution approving demolition contract with Lansing Brothers Construction of Luxemburg, Iowa in the amount of $39,150.00 for demolition services with RACM of 115 Smith and 710 Willow Streets", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-688A. 141419 - Cole/Getty that "Resolution approving acceptance of bid of Larson Construction Company for the Construction of Alternates 4 & 5 for the city of Waterloo Public Works Building in the amount of $745,000", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-689A. 141420 - Cole/Getty August 19, 2013 Page 4 that "Resolution approving request to name a portion of a private street Arbor Lane located west of the intersection of Maywood Avenue and Archer Street that will serve as access to two new homes to the west of Maywood Avenue. The location is more particularly described as being located in Parcel Number 8912- 29-176-016", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-690. 141421 Cole/Getty that "Resolution setting date of hearing as September 9, 2013 to receive and open bid proposals for the sale of city owned property located at 1640 Cherry Hills Drive, with a minimum bid proposal of $5,000 and a Development Agreement; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Seven. Mr. Schmitt questioned if the City could auction the properties rather than take sealed bids. Jim Walsh, City Attorney, noted that it is not a requirement but it is the way the policy reads. Noel Anderson, Community Planning and Development Director, noted that the City requires a development proposal. Resolution adopted and upon approval by Mayor assigned No. 2013-691. 141422 - Hart/ Greenwood that "Resolution setting date of hearing as September 9, 2013 to approve Development Agreement between Shri Ganapati & Bajrangbalin Inc. d/b/a Fairfield Inn & Suites and the City of Waterloo for the construction of a new 81 room, multi -story hotel development at the southeast corner of Crossroads Boulevard and Bopp Street, adding $2.64 million in taxable value to site, and tax rebates for 8 years at 50%; and instruct City Clerk to publish notice.", be adopted. Roll call vote -Ayes: Six. Mr. Greenwood was temporarily absent. Resolution adopted and upon approval by Mayor assigned No. 2013-692. 141423 - Hart/Greenwood that "Resolution setting date of hearing as September 9, 2013 to approve Development Agreement between Crossing Point, LLC, f/k/a Proactive Holdings IV, LLC and the City of Waterloo for the redevelopment of the former Kmart Plaza site, including the main building and creation of multiple out -lots, adding $3.5 million in new taxable value to site, and tax rebates for 10 years at 50%; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Six. Mr. Greenwood was temporarily absent. Resolution adopted and upon approval by Mayor assigned No. 2013-693. 141424 - Hart/Greenwood that "Resolution setting date of hearing as September 3, 2013 to approve a request by the Black Hawk County Conservation Board to lease property in the Sherwood Park area; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Six. Mr. Greenwood was temporarily absent. Mr. Jones questioned who maintains the trails. Paul Huting, Leisure Services Director, Black Hawk County Conservation with the help of Leisure Services to maintain the trails. Resolution adopted and upon approval by Mayor assigned No. 2013-694. 141425 - Hart/Greenwood that "Resolution setting date of hearing as September 3, 2013 to approve the creation of the Crossroads Waterloo Urban Renewal and Redevelopment Plan and Tax Increment Financing (TIF) District; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Six. Mr. Greenwood was temporarily absent. Resolution adopted and upon approval by Mayor assigned No. 2013-695. OTHER COUNCIL BUSINESS 141426 - Schmitt/Welper August 19, 2013 Page 5 that approving Change Order No. 1 for a net increase of $2,745.50 for work performed by Mike Dolan Concrete & Masonry of Waterloo, Iowa an accumulated amount of adjustments from original to final quantities that were determined necessary during the construction of the project for F.Y. 2012 Chautauqua Park Curb Repair, Contract No. 828, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. 141427 - Getty/Hart that "Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Mike Dolan Concrete & Masonry of Waterloo, Iowa at a total cost:of $97,068.00 in conjunction with F.Y. 2012 Chautauqua Park Curb Repair", be adopted. Roll call vote -Ayes: Seven. Mr. Schmitt questioned why there are areas with no curb and if they are necessary. Eric Thorson, City Engineer, noted that the City has been working to repair curbs to help protect the sidewalk. Mayor Clark noted that special equipment is used to remove store to help preserve the sidewalk. Resolution adopted and upon approval by Mayor assigned No. 2013-696. 141428 - Cole/Greenwood that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-697. 141428A- Cole/Greenwood that "Resolution setting date of hearing and bid opening as September 9, 2013 and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. in conjunction with F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-697A. ORAL PRESENTATIONS Jim Chapman, 224 Bertch, questioned who will have the liability on the property being torn down. Noel Anderson, Community Planning and Development Director, noted that the Staudt's will carry the coverage. Forest Dillavou, questioned if items 014 and #15 will be in a TIF District expressed concern with the taxes going to the TIF District. Marsella Groover, spoke in opposition to the Pride Fest event being held in Waterloo and the grant funds from the Convention and Visitors Bureau. Karen Freudenberg, 534 Colorado, spoke in opposition to the Pride Fest. 141429 - Hart/Welper that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. ADJOURNMENT 141430 - Hart/Welper that the Council adjourn at 5:59 p.m. Voice vote -Ayes: Seven. Motion carried. Suzy Schares City Clerk City of Waterloo Finance Committee Open Invoice Report For August 26 2013 Ap3roa Finance Committee Accounts Payable Open Invoice Report Total As of Friday, August 23, 2013 1,986,946.25 EFT Transactions: Subtotal - as of Monday, August 26 2013 1,986,946.25 Workers Compensation Issued by TPA Gross Payroll Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's I Bill Payment Total - Monday, August 26, 2013 9,162.40 1,669,226.55 832.74 352,950.54 Payment to Council members or related entities: $o.00 4,019,118.48 I City ofWaterloo l1 7j Payroll Vendor DisbursementsJE�� ✓rL�Q'� Da Date: 08/23123 /13 Prepared by: RH Fund Amount Fund Amount 010 478,987.97 010 1 478,987.97 200 182,226.91 200 1 182,226.91 204 9,575.47 204 1 9,575.47 205 16,952.98 205 1 16,952.98 224 9,780.83 224 2 9,780.83 266 58,897.07 266 1 58,897.07 283 7,867.88 283 3 7,867.88 290 1,146.56 290 1 1,146.56 520 35,178.46 520 4 35,178.46 521 16,491.93 521 4 16,491.93 525 18,236.67 525 1 18,236.67 WAR 835,342.73 WAR 835,342.73 1,670,685.46 1,670,685.46 WAR (835,342.73) 835,342.73 wid amount To: (17B) ACCTS PYBL Bank Acct �/ (RB) OVRNT $ 766,023.63 (RB) CDBG 9,780.83 JJ (USB)HOUSE 7,867.88 (RB)SEW 51,670.39 $ 835,342.73 ri Nq, banking r 1 $ 766,023.63 2 9,780.83 3 7,867.88 4 51,670.39 $ 835,342.73 8/22/2013 forms pyrll vendor disbrs banking net.xlsx 82313 City of Waterloo Payroll Date Preparer: Banking date Current date JE 08/23/13 RH 08/23/13 08/22/13 197 Fund DEBIT Fund Dir Dep ACH (587.823.22) Dir Dep ACH 1 (537,5-'_3.22) 010 532,319.06 010 1 532,319.06 204 9,376.25 204 1 9,376.25 205 18,946.61 205 1 18,946.61 224 8,882.20 224 2 8,882.20 266 58,883.75 266 1 58,883.75 283 8,717.76 283 3 8,717.76 290 712.92 290 1 712.92 423 0.00 423 4 0.00 520 39,604.09 520 5 39,604.09 521 15,495.44 521 5 15,495.44 525 18,060.19 525 1 18,060.19 Net Payroll Total 710,998.27 Net Payroll Total 710,998.27 Dir Dep ACH (587,823.22) Net Payroll Total 710,998.27 Net Payroll checks only 123,175.05 livid amount To: (WF) Payroll Bank Acct C4G ,4/3721 7m4( a/ (RB) OVRNT $ 50,475.56 n J(RB) CDBG 8,882.20 (LAI' /-5:1 (USB)HOUSE 8,717.761 Lli ra (RB)SEW 55,099.53 /:°° cC4/]7z5? 1 187,1771 Net Payroll checks only $ 123,175.05 Dir Dep ACH ACH 587,823.22 Net Payroll Total $ 710,998.27 1 $ 50,475.56 2 8,882.20 3 8,717 76 5 55,099,53 $ 123,175.05 a3-73 IVfr0 8/22/2013 forms payroll banking net.xlsx 082313 City of Waterloo Bill Payments Bill Date Banking Date Prepared by: Journal Number .1 (RB) OVRNT (RB) CDBG (USB)HOUSE �J(RB)GOB (RB)SEW (RB) CAP 8/26/2013 8/27/2013 RH 216 Fund Amount 010 308453.42 205 523,597.84 224 35,334.20 266 6,336.54 283 2,355.63 290 316,462.91 407 231.00 409 11,097.68 410 30,924.14 411 15,880.33 412 256,233.17 413 40,286.32 423 0.00 424 0.00 426 20,845.42 520 56,452.63 521 298,719.40 525 17,404.77 609 1,662.97 612 44,967.88 WAR 1,986,946.25 juomal total 3,973,892.50 WAR formula Approved check total Bank Acct (1,986,946.25) 1,986,946.25 w/d amount 1,192,800.90 35,334.20 N 2,355.63 C 401,283.49 355,172.03 0.00 1,986,946.25 8/27/2013 forms bill banking net.xlsx 082613 Fund Amount for formula 010 1 $ 308,153.42 205 1 523,597.64 224 2 35,334.20 266 1 6,336.54 283 3 2,355.63 290 1 316,462.91 407 4 231.00 409 4 11,097.68 410 4 30,924.14 411 4 15,880.33 412 4 256,233.17 413 4 40,286.32 423 6 0.00 424 1 0.00 426 1 20,845.42 520 5 56,452.63 521 5 298,719.40 525 1 17,404.77 609 4 1,662.97 612 4 44,967.88 1,986,946.25 To: (RB) ACCTS PYBL a banking L. fl « � $ 3,973,892.50 1 $ 1,192,300.90: 2 35,334 20 3 2,355.63: 4 401,283.40 5 355,172.03 6 0.00 $ 1,986,946.25 -t g CITY OF WATERLOO Council Communication City Council Meeting: Prepared: Dept. Head Signature: # of Attachments: SUBJECT: Submitted by: August 26, 2013 July 30, 2013 Proclamation declaring August 26, 2013, as "Jim Miller Day" Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: Approval PROCLAMATION CITY OF WATERLOO, IOWA WHEREAS, Jim Miller, a native of Waterloo, Iowa, and a graduate of Waterloo East High School, achieved the highest levels in the sport of wrestling; and WHEREAS, Jim Miller attended the University of Northern Iowa, winning individual NCAA Division II wrestling titles in 1974 and 1975, and was two-time Division I All-American; and WHEREAS, During Jim Miller's 22 -year tenure as the head wrestling coach at Wartburg College, he led his team to a record 10 NCAA Division III wrestling championships and 21 consecutive Iowa Intercollegiate Conference championships; and HEREAS, Jim Miller coached 33 individual NCAA champions, 145 All-Americans, and in 2007coached his son, T.J. Miller, to an individual NCAA wrestling championship; and WHEREAS, Jim Miller and the Wartburg College wrestling program were recognized for their historic accomplishments on the front page of "The New York Times" sports section on Monday, March 5, 2012; and WHEREAS, Jim Miller has the distinction of being named Dan Gable Coach of the Year twice --once in 2004 and once in 2013. NOW THEREFORE, I, Buck Clark, on behalf of the citizens of Waterloo, hereby proclaim and designate Monday, August 26, 2013, as JIM MILLER DAY IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 26th day of August 2013. ATTEST: Suzy Sch.: es City Cler Buck Clark Mayor CITY OF WATERLOO Council Communication City Council Meeting: August 26, 2013 Prepared: August 16, 2013 Dept. Head Signature: `d 612-it}c C..� # of Attachments: 1 SUBJECT: Submitted by: Mayor to read Certificate of Achievement to 10 U Junior Wahawks 2013 Class A State Baseball Champions. Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: 10 U JUNIOR WAHAWKS 2013 CLASS A STATE BASEBALL CHAMPIONS BY .THE CITY OF WATERLOO, IOWA, ON THIS 26TH DAY OF AUGUST 2013, IN RECOGNITION OF YOUR DEDICATION AND HARD WORK IN WINNING THE 2013 10 U CLASS A STATE BASEBALL CHAMPIONSHIP. OUR COMMUNITY IS PROUD OF YOUR ACHIEVEMENT. l TRAVEL REQUEST CITY OF WATERLOO 1 (.1i_ae C I FINANCE DEPT. LINE ITEM USED FY ,2011/ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY //' /15 3 y'CO /3,767 6v. ad ///J 63 2' lU 8-,23 Copy - De•artment NAME(S) AND POSITION(S): Suzy Schares, City Clerk Joyce Schroeder, Financial Analyst DATE: 8/23/2013 NAME OF CLASS / MEETING: New World Systems Customer Conference DESTINATION: Scottsdale, Arizona DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 10/6/2013 RETURN DATE: 10/09/2013 DATE(S) OF MEETING: 10/06/13-10/08/13 PURPOSE OF TRAVEL/TRAINING: Training on newly implemented payroll and financial software WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE DEPARTING FROM: ESTIMATE OF COST: $300.00 • LODGING $120.00 TAXI $200.00 MEALS 50.00 PARKING $1970.00 REGISTRATION $1000.00 AIRFARE 50.00 MILEAGE/FUEL 200.00 MISC/TOLLS TOTAL FOR ALL: $ 3890.00 BUDGET LINE ITEM: 010-03-8400-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ $1,945.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTME HEAD MAYOR \3 DATE DATE K:\Shared Goodies\Fonns\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO / 't kst t om FINANCE DEPT. LINE ITEM USED FY _2014_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 4/3 000 3c,? ?7?"-.) Copy - Department NAME(S) AND POSITION(S): Sgt, Brian Hoelscher DATE: August 21,2013 NAME OF CLASS / MEETING: Force on Force Instructor Course DEPARTURE DATE: September 15,2013 Return Date: September 18,2013 DESTINATION: Faribault, Minnesota DEPARTURE POINT IF NOT WATERLOO: _o DATE(S) OF MEETING: September 16-18,2013 PURPOSE OF TRAVEL: Lt Frana is requesting authorization to send Sgt. Brian Hoelscher to the Force on Force Instructor Course at the Rice County Sheriff's Office on September 16-18, in Faribault, Minnesota. This 3 -day course presents skill sets designed to enhance the proficiency of Officers who instruct Force on Force scenarios. This course will teach Officers how to plan force on force training scenarios. The Waterloo Police Department uses Force on Force weapons and ammunition in annual active shooter and firearms based training courses. The cost of registration is $595.00 and will require lodging and meals. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 450.00 LODGING $158.00 MEALS $595.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1303.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x _ REQUIRED CERTIFICATION YES NO TOTAL: $ 1303.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR - DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY '/ LINE TEM USED U d 267 9 5/ Y' FY P- BUDGETED f/ G ya 06 EXPENDED YTD /5 .33 THIS REQUEST a-1 / , az) LEFT AFTER THIS r�� / REQUEST DATE (f< 45? -0/-/3_ Original - Clerk/Finance Co• - De.artment NAME(S) AND POSITION(S): Kent Shankle, Director DATE: 8/13/13 NAME OF CLASS / MEETING: Eric Guttelewitz exhibit DESTINATION: New York City, Plainfield MA, Barrington RI DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 9/22/13 RETURN DATE: 9/30/13 DATE(S) OF MEETING: 9/24-28/13 PURPOSE OF TRAVEL/TRAINING: Travel to pick up exhibition of paintings by Eric Guttelewitz for exhibition at WCA. Will also make stops with collectors on the East Coast to pick up donations of art for the permanent collection. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 800 LODGING TAXI 315 MEALS PARKING REGISTRATION AIRFARE 1300 MILEAGE/FUEL 300 MISC/TOLLS TOTAL FOR ALL: $ 2,715 010-26-4265-1346 BUDGET LINE ITEM: 26-STG-OSG x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO , / / Df P RTMENT HEAD 5 13 1"- I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2014_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 s (. aU ;2 `a), igg 5:10/. vo .4I 343, 2Z Jc g-41-0- Copy- Department NAME(S) AND POSITION(S): Lt. Monty Frana, Sgt. Kye Richter, and WFR Tactical Paramedic Jason Hernandez DATE: Aug. 13, 2013 NAME OF CLASS / MEETING: National Tactical Officers Association Conference DESTINATION: Kansas City, Mo. DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 22,2013 Return Date: September 27,2013 DATE(S) OF MEETING: September 22-27,2013 PURPOSE OF TRAVEL: Lt Cirksena is requesting authorization to send Lt. Monty Frana, Sgt. Kye Richter and WRF Paramedic Jason Hernandez to the National Tactical Officers Association Conference on September 21-27,2013, in Kansas City, MO. This 6 -day course presents skill sets designed to enhance the proficiency of Officers who make tactical entries Both Sgt. Richter and It. Frana are Tactical Supervisors and firearms Instructors who would gain a great deal of knowledge on planning and training other tactical unit members in tactical operations. The Waterloo Police Department has added tactical paramedics to the unit and Jason Hernandez would gain a great deal of knowledge that would be beneficial to the paramedics on the unit in tactical rescues and medical issues. The cost of registration is for tuitions, lodging, and meals A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $750.00 LODGING $1224.00 MEALS $1200.00 REGISTRATION $250.00 MILEAGE/FUEL TOTAL FOR ALL: $ 3424.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: MOW NO -1-3(A9 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1141.33 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD � L1 I APPROVE THIS TRAVEL REQUEST MAYOR 7//3 DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2014 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 4/5/(, L 5 12O(2, 7. 3f 0op - Department NAME(S) AND POSITION(S): Deb Rosol DATE: August 12,2013 NAME OF CLASS ! MEETING: Property Room Management DESTINATION: Minneapolis, Minnesota DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 30,2013 Return Date: October 2,2013 DATE(S) OF MEETING: Oct. 1-2,2013 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Property Evidence Technician Deb Rosol to the Property Room Management seminar at the Minneapolis Police Department on October 1-2,2013, in Minneapolis ,Minnesota. This 2 -day course presents skill sets designed to enhance the proficiency of Property/ Evidence employees. This course will cover topics such as proper handling of seized property, audits, bar coding, bio -hazardous materials and auction procedures. The cost of registration is $350.00. Meals, lodging and a city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $300.00 LODGING $113.00 MEALS $350.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 863.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: ND r// &-/a47 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 863.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD -14 DATE DATE I APPROVE THIS TRAVEL REQUEST Lai MAYOR TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2014_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 G.)O tot , /, .3c'3 ce- Copy - Department NAME(S) AND POSITION(S): Sgt. Brian Hoelscher DATE: August 21,2013 NAME OF CLASS / MEETING: Force on Force instructor Course DESTINATION: Faribault, Minnesota DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 15,2013 Return Date: September 18,2013 DATE(S) OF MEETING: September 16-18,2013 PURPOSE OF TRAVEL: Lt Frana is requesting authorization to send Sgt. Brian Hoelscher to the Force on Force instructor Course at the Rice County Sheriff's Office on September 16-18, in Faribault, Minnesota. This 3 -day course presents skill sets designed to enhance the proficiency of Officers who instruct Force on Force scenarios. This course will teach Officers how to plan force on force training scenarios. The Waterloo Police Department uses Force on Force weapons and ammunition in annual active shooter and firearms based training courses. The cost of registration is $595.00 and will require lodging and meals. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 450.00 LODGING $158.00 MEALS $595.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1303.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1303.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST /4,1 DEPARTMENT HEAD MAYOR x--2.1 t3 DATE DATE 1 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY ,Xi4 BUDGETED EXPENDED YTD STAFF ONLY c/D1,)36 00 /.3,,16 , VoU oD THIS REQUEST ��/� d0 LEFT AFTER THIS REQUEST DATE I) )61 r:23-.3413 Original - Clerk/Finance Copy - Department //h.). ct) NAME(S) AND POSITION(S): Suzy Schares, City Clerk Joyce Schroeder, Financial Analyst DATE: 8/23/2013 NAME OF CLASS / MEETING: New World Systems Customer Conference DESTINATION: Scottsdale, Arizona DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 10/6/2013 RETURN DATE: 10/09/2013 DATE(S) OF MEETING: 10/06/13-10/08/13 PURPOSE OF TRAVEL/TRAINING: Training on newly implemented payroll and financial software WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $300.00 LODGING $200.00 MEALS $120.00 TAXI 50.00 PARKING $1970.00 REGISTRATION $1000.00 AIRFARE 50.00 MILEAGE/FUEL 200.00 MISC/TOLLS TOTAL FOR ALL: $ 3890.00 BUDGET LINE ITEM: 010-03-8400-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ $1,945.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO /a DEPARTME HEAD MAYOR I APPROVE THIS TRAVEL REQUEST —c 3 \3 a-7,1 3 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 CITY OF WATERLOO IOWA APPLICATION FOR VARIANCE TO NOISE ORDINANCE Applicant's Name: Main Street Waterloo Applicant's Address: 212 E. 4u' St Applicant's Phone#: 319-291-2038 Anticipated Date of Variance: September 19, 2013 Name of Event: Mayor's Fun Run Group Organizing the Event: Main Street Waterloo & Waterloo Schools Times of day of variance: 9:30 AM - Noon Geographical location of variance, physical address: Expo Grounds Distance of activity from residential properties: 1 block Please explain the event requiring the variance and be specific. Include geographical location or drawings, and what actually will exceed the noise ordinance, such as band playing, PA system, etc. I. we will be having speakers before the run 2. we will have "Iive healthy" demonstrations after the run 6,4)) I Wa 1_ Applicants Signature Date City Council Action Police Department commendation Approval: Approval: Denial: Denial: G� Decibel level: / o D f - Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-699 RESOLUTION GRANTING REQUEST OF MAIN STREET WATERLOO AND WATERLOO COMMUNITY SCHOOLS FOR A VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, Main Street Waterloo and Waterloo Community Schools are requesting a variance to the Noise Ordinance on September 19, 2013 from 9:30 a.m. to 12:00 p.m., in conjunction with a Mayor's Fitness Day Fun Run event to be held at the Expo Grounds, including a band and the use of a PA system, and WHEREAS, said event will exceed the limits of the Ordinance No. 3094, Noise Ordinance, and WHEREAS, said Main Street Waterloo and Waterloo Community Schools have made formal application for a variance on September 19, 2013 from 9:30 a.m. to 12:00 p.m., in conjunction with a Mayor's Fitness Day Fun Run event to be held at the Expo Grounds, including a band and the use of a PA system, together with recommendation and approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Main Street Waterloo and Waterloo Community Schools for a variance to Ordinance No. 3094, Noise Ordinance, on September 19, 2013 from 9:30 a.m. to 12:00 p.m., in conjunction with a Mayor's Fitness Day Fun Run event to be held at the Expo Grounds, including a band and the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 26th day of August, 2013. Ernest G. C ark, Mayor ATTEST: y Schaff es, CMC City Cler Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-699 RESOLUTION GRANTING REQUEST OF MAIN STREET WATERLOO AND WATERLOO COMMUNITY SCHOOLS FOR A VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, Main Street Waterloo and Waterloo Community Schools are requesting a variance to the Noise Ordinance on September 19, 2013 from 9:30 a.m. to 12:00 p.m., in conjunction with a Mayor's Fitness Day Fun Run event to be held at the Expo Grounds, including a band and the use of a PA system, and WHEREAS, said event will exceed the limits of the Ordinance No. 3094, Noise Ordinance, and WHEREAS, said Main Street Waterloo and Waterloo Community Schools have made formal application for a variance on September 19, 2013 from 9:30 a.m. to 12:00 p.m., in conjunction with a Mayor's Fitness Day Fun Run event to be held at the Expo Grounds, including a band and the use of a PA system, together with recommendation and approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Main Street Waterloo and Waterloo Community Schools for a variance to Ordinance No. 3094, Noise Ordinance, on September 19, 2013 from 9:30 a.m. to 12:00 p.m., in conjunction with a Mayor's Fitness Day Fun Run event to be held at the Expo Grounds, including a band and the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 26th day of August, 2013. Ernest G. Clark, Mayor ATTEST: Suzy Scha es, CMC City Cler CITY OF WATERLOO Council Communication City Council Meeting: August 26, 2013 Prepared: August 19,2013 Dept. Head Signature: Joe Leibold, Police Captain # of Attachments: Two SUBJECT: Splash of Color (SOC), Breast Cancer Support Group 3`d Annual 3K Walk Submitted by: Joe Leibold Captain (Waterloo Police) Recommended City Council Action: Approve the 31( route, use of City Barricades, street closures, and police officers for traffic control as needed. Summary Statement: Saturday, October 12, 2013 at 6:30 AM, the SOC Breast Cancer Support Group is requesting to hold the 33.4 Annual 3K Walk. This is a fundraiser to provide additional program and services for women of color who are newly diagnosed with cancer. The route is attached. Registration begins at 7:30 in Sullivan Park with the walk starting at 8:15. They are expecting 100.200 participants and request street closures for approximately 60 minutes. Expenditure Required: Labor costs associated with providing the traffic control/protection, labor to deliver and retrieve City barricades and fuel costs associated with the listed operations. Source of Funds: Policy Issue: N/A Alternative: Background Information: August 9, 2013 Director Dan Trelka 715 Mulberry Street Waterloo, IA 50703 Dear Director, On Saturday, October 12, 2013, Splash of Color (SOC), Breast Cancer Support Group, will have our 3rd Annual 3K Walk. The purpose of the walk is to fundralse to allow our group to provide additional program and services for women of color who are newly diagnosed with breast cancer as well as women living with cancer. Our group, SOC, is the 1't and only breast cancer support group, serving women of color in the state of Iowa. There is such a need for survivors to have: education/information, assistance with transportation to chemo therapy, and to provide care for them when they return home. We need to raise funds to provide such services. We are expecting approximately 150 participants but we (of course) would hope that 200 people would show up for the walk. Participants can start registering at 7:30 a.m.; the walk will start promptly at 8:30 a.m. We estimate that it will take 40 minutes or less to complete the walk. This is our route: Leave out of Sullivan Park heading towards E. 4th Street, take E. 4th St. to Sumner Street, turn left on Sumner, take Sumner up to Mobile, take a left on Mobile (no sidewalks). Take Mobile until we reach Newell, cross Newell & Mobile Streets, turn Left on Newell, Take Newell down to E. 4th Street, Cross E. 4th & Newell, Turn L on E. 4th Street, Take E. 4th to Sullivan Park, Turn R into the Park. We would like to walk in the street. Per our conversation last year, you will make sure we will have escorts this year. It is important that the walkers will be safe and not have problems with drivers like we encountered last year. My name is Cathy Ketton, Co -Founder of Splash of Color (SDC), my cell number is 319/493-8857. My address Is 541 Sherman Ave., W'loo, 50703. Your quick response to this letter is greatly appreciated. Thank you for considering our request. Sincerely, Cathy M. Ketton, Co -Founder Splash of Color (SOC) Breast Cancer Support Group well St obey SI obsler St 7n -Co Head ty n " Adoms Si r S Quincy SI Pilgrim Rest hutch DT 7r R g g' a) Quincy SI Webster St Webster S1 Cottage St Adorns Si z w y Adams st IM Baptist Collage SI Cummapham $cheer•Fxesenc• Antioch rhr Deptiet Church m Oneida St 2 Jesse Coaby Neigh erhere{ . to Coater Oltenia St Nowell St and nleh Al NM haler Adams Sumner Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-700 RESOLUTION APPROVING REQUEST OF SPLASH OF COLOR BREAST CANCER SUPPORT GROUP TO HOLD THE 3RD ANNUAL 3K WALK EVENT ON OCTOBER 12, 2013. WHEREAS, Splash of Color Breast Cancer Support Group has requested that they be allowed to hold the 3rd Annual 3K Walk event on October 12, 2013, and WHEREAS, said event will begin at 6:30 a.m., with route to start at Sullivan Park and travel along East 4th Street to Sumner Street, left on Sumner Street to Mobile Street, left on Mobile Street to Newell Street, left on Newell Street to East 4th Street, and left on East 4th Street to Sullivan Park. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Splash of Color Breast Cancer Support Group to hold the 3rd Annual 3K Walk event on October 12, 2013 beginning at 6:30 a.m., with route to start at Sullivan Park and travel along East 4th Street to Sumner Street, left on Sumner Street to Mobile Street, left on Mobile Street to Newell Street, left on Newell Street to East 4th Street, and left on East 4th Street to Sullivan Park, be and the same is hereby approved. PASSED AND ADOPTED this 26th day of August, 2013. Ernest G. Clark, Mayor ATTEST: Suzy Scha•es, CMC City Clerk APPLICATION FOR VARIANCE TO NOISE ORDNANCE a-re— APPLICANTS APPLICANT'S NAME: eit RI ` Jea Splai US ��)oI r ADDRESS: 7ae Skrpcy± &rok APPLICANT'S PHONE #: 3 I0( 4)`905'ri ANTICIPATED DATE OF VARIANCE: [ 0J E4 j Spkait. rbkr 3K FirdSet GSl << NAME OF EVENT: TIMES OF DAY OF VARIANCE: & 3 Ott "/ O0 Y\ GEOGRAPHICAL LOCATION OF VARIANCE: SLA 1 Z /�j f yL, Pe( (2)1/40 DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: Sd i (r"7/ PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYS IEM, ETC. FCA raiSee k) Sa trCt?l ? 4 `lady, se{- a it- 7 ,bab p(- -E a.1/ GL(4VYc- . CITY COUNCIL ACTION: APPROVAL: DENIAL: Police Dept. Recomme APPROVAL: DENIAL: DECIBEL LEVEL: /O f) ('yr Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-701 RESOLUTION GRANTING REQUEST OF SPLASH OF COLOR BREAST CANCER SUPPORT GROUP FOR A VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, Splash of Color Breast Cancer Support Group is requesting a variance to the Noise Ordinance on October 12, 2013 from 6:30 a.m. to 12:00 p.m., in conjunction with the 3rd Annual 3K Walk event to be held at Sullivan Park, including a DJ and the use of a bullhorn, and WHEREAS, said event will exceed the limits of the Ordinance No. 3094, Noise Ordinance, and WHEREAS, said Splash of Color Breast Cancer Support Group has made formal application for a variance on October 12, 2013 from 6:30 a.m. to 12:00 p.m., in conjunction with the 3rd Annual 3K Walk event to be held at Sullivan Park, including a DJ and the use of a bullhorn, together with recommendation and approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Splash of Color Breast Cancer Support Group for a variance to Ordinance No. 3094, Noise Ordinance, on October 12, 2013 from 6:30 a.m. to 12:00 p.m., in conjunction with the 3rd Annual 3K Walk event to be held at Sullivan Park, including a DJ and the use of a bullhorn, be and the same hereby granted. PASSED AND ADOPTED this 26th day of August, 2013. ATTEST: nest G. Clarj /Mayor Suzy Scha es, City Cler CITY OF WATERLOO Council Communication City Council Meeting: August 5, 2013 Prepared: July 23, 2013 Dept. Head Signature: PH # of Attachments: SUBJECT: GATES PARK PLAYGROUND PROJECT Submitted by: Travis Nichols, Facilities/Project Manager Recommended City Council Action: Request Council adopt resolutions to preliminarily approve the request for the proposal document, and specifications for Gates Park Playground Project, E. 4th & Lester Street, Waterloo, and to instruct the City Clerk to publish notice of hearing on proposal document, specifications, etc. and taking of bids, and to set date of hearing and bid opening as August 26, 2013. Summary Statement: This project provides for playground equipment and installation of playground equipment and safety surfacing at Gates Park, E 4th & Lester St., Waterloo Iowa. A copy of the proposal document and specifications is in the City Clerk's Office for your review. Expenditure Required: Total Project Cost is estimated at $55,000. Source of Funds: Funding is available from Leisure Services G.O. Bond funds and Community Development Block Grant. Leisure Services crews will do site preparations. Policy Issue: NA Alternative: NA Background Information: Community Development Board awarded $50,000 for this project on July 1, 2013. Gates Park Playground Project August 26, 2013 Bid Tab Estimate: $55,000 Bid Security Required Bidder Bid Security Bid Amount Boland Recreation Marshalltown, Iowa 5%1/7 of) 0/ 9,9-57, c° Cunningham Associates Charlotte, North Carolina 5% opt 17i) qy7, G y f ef) 3y,c9 -6? Fry & Associates North Kansas City, Missouri 5%1✓` S y g 7S Ura / Play and Park Structures Ankeny, Iowa 5% 1% L / 7� SJ 7 5% c//j 1,1l 53, " Cly q y4, co 6 -?a; 0-0 Outdoor Recreation Products \,...,_.6.-I 5%- �‘,o-* 5!7/ 7 On, v Gates Park Playground Project August 26, 2013 Bid Tab Estimate: $55,000 Bid Security Required Bidder Bid Security Bid Amount Boland Recreation Marshalltown Iowa 5% C/4 R 2`S-1— cC 54t S S b on Cunningham Associates Charlotte, North Carolina 5% 54/, 977 g- uP §L, `Ng (q 0pr Fry & Associates�, North Kansas City, Missouri 5% �4 0 7 S' . Play and Park Structures Ankeny, Iowa 5% `f 3‘16‘67 –7 "F7 3q ‘s nu_ INCca3i&C REC �` 5 0 SSOO`' ,•-pro-Lf cyIOq oprm3 I 1 ,:3() ut 6. I (1116:3() 63 'jot °s— opr ' Outdoor Recreation Products 5%9-1c�:� ! 7L�C>" th STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1417778 NOTICE OF PUBLIC HEARING AND NOTICE notice was published in the WATERLOO/CEDAR a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 08/14/2013, in the issues of 08/14/2013 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. FALLS COURIER Printer's Bill $17.83 Subscribed and sworn,to before me this /(-j^ day of 01/4/0 la Public Received of the sum of in full for publication of the above invoice. Dollars Notary Seal: NOTICE OF PUBLIC HEARING ',:I AND NOTICE TO BIDDERS for the taking of bids for GATES PARK PLAYGROUND PROJECT Sealed proposals will be received by the City Clerk of the City of Waterloo; ,Iowa,, at her office In the City Hall of said City l on the 26th day of August, 2013, until 4:09 Am.. for GATES PARK PLAY- GROUND PROJECT. ' All proposals received will be opened in the Council Chambers in the City Hall in the City of Waterloo, Iowa, on the 26th day of August, 2913, at 5:30 p.m. Bid e proposals willbe acted upon at that time or atsuch time as may then be fixed, Notice Is herebygiven that the Council of the City of Waterloo will conduct a public, hearing on specifications, bid document etc. In conjunction with a GATES PARK'. PLAYGROUND PROJECT at 5:30 p.m. on August 26, 2013, in the Council Chambers in the(City Hall In the City of J Water o, Iowa. The proposed bid forma is on Ile In the office of the City Clerk for public examination. A bid document' may be obtained from Waterloo Leisure Services, 1101 Campbell Avenue, Wa- terloo, aterloo, Iowa, 50701. Anyone who Is interested may appear at j said lime and piece and et heard or mays file wn ten objection with the Clty Clerk City Hall, Waterloo, Iowa before the:', date set forsald hearing -[ By order f the Council of the City of Wa I:� terloo this 5th day of August 2013, Suzy Scharer City Clerk FIE CouRiER W'LOO CITY OF CLERK'S OFFICE 715 MULBERRY WATERLOO, IA 50703 319-291.4323 AD NUMBER PAGE NO. 1417778 1 of 1 , BILL DATE SALESPERSON 08/14/13 kitta START DATE STOP DATE 08/14/13 08/14/13 AD NUMBER AD DESCRIPTION CLASS LINES 1417778 NOTICE OF PUBLIC HEARING AND NOTICE 0950 LEGAL NOTICE 39 Publication Insertions Rate Net Amount Gross Amou^t 3 WATERLOO/CEDAR FALLS COURIER - 1 LEGAL $17.83 TOTAL AD CHARGE $17.83 Purchase Order Gate Park Playground PAY THIS AMOUNT Please send only the payment slip with payments. Allow 5 business days for payment to be applied to account. For legal questions, please call 319-291-1411 or 800-798-1741 Mon -Fri 8:00-5:00 pm CST. COURIER COMMUNICATIONS c/o LEE NEWSPAPERS PO BOX 540 WATERLOO IA 50704-0540 It'd W'LOO CITY OF CLERK'S OFFICE 715 MULBERRY WATERLOO, IA 50703 Return this portion with your payment Acct Check # 'VISA Credit Card Exp. Date: Name on credit card Signature Please make checks payable to: COURIER COMMUNICATIONS $17.83 $17.,'', COURIER COMMUNICATION: c/o LEE NEWSPAPERS PO BOX 540 WATERLOO IA 50704-0540 Legal Ad Number 1417778 Billing Date Amount Due 08/14/13 $ 17.83 Amount Enclosed 000301 COURIER COMMUNICATIONS do LEE NEWSPAPERS PO BOX 742548 CINCINNATI OH 45274-2548 I1InIrItlu.!1II111J.InluI,Irl.I.,J.,IJu!uI .Ilnfr IinIi 217803000001314177780000000000000000178300000017835 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-703 RESOLUTION ORDERING CONSTRUCTION IN CONJUNCTION WITH THE GATES PARK PLAYGROUND PROJECT. WHEREAS, by Resolution No. 2013-702, plans, specifications, form of contract, estimate of cost, etc., in conjunction with the Gates Park Playground Project, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on August 26, 2013 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said plans and specifications. PASSED AND ADOPTED this 26th day of August, 2013. rnest G. lark, ayor ATTEST: Suzy Schar-s, CMC City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-702 RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE GATES PARK PLAYGROUND PROJECT. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Leisure Services Director of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the Gates Park Playground Project, in the City of Waterloo, Iowa, and WHEREAS, said Leisure Services Director did file said preliminary plans, specifications, form of contract, estimate of cost, etc. in conjunction with the Gates Park Playground Project, which were preliminarily approved by Resolution No. 2013-659 on August 5, 2013, and WHEREAS, a public' hearing, upon notice, was held on August 26, 2013. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc. in conjunction with the Gates Park Playground Project, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 26th day of August, 2013. /72 rnest G. Clark, Mayor ATTEST: Suzy Sches, CMC City Cler CITY OF WATERLOO Council Communication City Council Meeting: August 5, 2013 Prepared: July 23, 2013 Dept. Head Signature: PI -I # of Attachments: SUBJECT: SULLIVAN PARK BASKETBALL COURT UPGRADE Submitted by: Travis Nichols, Facilities/Project Manager Recommended City Council Action: Request Council adopt resolutions to preliminarily approve the request for the proposal document and specifications for Sullivan Park Basketball Court Upgrade, E. 4th & Adams Street, Waterloo, and to instruct the City Clerk to publish notice of hearing on proposal document, specifications, etc. and taking of bids, and to set date of hearing and bid opening as August 26, 2013. Summary Statement: This project provides for an asphalt overlay, new basketball standards, and regulation line painting on existing court at Sullivan Park, E 4th & Adams St., Waterloo Iowa. A copy of the proposal document and specifications is in the City Clerk's Office for your review. Expenditure Required: Total Project Cost is estimated at $21,000. Source of Funds: Funding is available from Leisure Services G.O. Bond funds and Community Development Block Grant. Leisure Services crews will do site preparations. Policy Issue: NA Alternative: NA Background Information: Community Development Board awarded $18,000 for this project on July 1, 2013. Sullivan Park Basketball Court Upgrade August 26, 2013 Bid Tab Estimate: $21,000 Bid Security Required Bidder Bid Security Bid Amount ASPRO 5%! -- /1 y %e Lucas Asphalt Paving Evansdale, Iowa 5%fr„— r_, Sullivan Park Basketball Court Upgrade August 26, 2013 Bid Tab Estimate: $21,000 Bid Security Required Bidder Bid Security Bid Amount ASPRO 5% uc7 3c,373. Lucas Asphalt Paving Evansdale, Iowa 5o �0� � STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1417782 NOTICE OF PUBLIC HEARING AND NOTICE notice was published in the WATERLOO/CEDAR FALLS a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 08/14/2013, in the issues of 08/14/2013 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $17.83 Subscribed and sworn/to before me this J I[i / I . day of a70/-1 Public Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: COURIER NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS i' ii for the taking of bids for SULLIVAN PARK BASKETBALL COURT UPGRADE Sealed proposals Will lie received by the City Clerk of the City of Waterloo, Iowa; at her office In the City Hall of said City on the 26th day of Adgusl 2013, until 4.00-p m , for SULLIVAN PARK BAS I KETBALL COURT UPGRADE. All proposals receiver' will be opened in the Council Chambers In the Clty Hallin I the CIly of Waterloo,aowa, on the 26th I W day of August 2013: at 5:30 pm Bid proposals will be actedthen be f zed. met or at such lime as may a Notice Is erebyloo wn ill conduct a publici of the CITY etc. In on conjunction with b SULLIV hl PA in Kwish eSURTUP-'I PARR BASKETBALLA COURT 01 in he p.m beAun the C,y013 in the CouncilofChambers in the 011e pot p the City is o l t. The pro- posed roof f posed ybidC form is u file In the office A the City Clerk for pubilc et inedfr 4on A birldocument maybeobtainedCam bel terloo Leisure Services 510010Campbell Avenue,Waterloo, Iowa, appear al' Anyone who Is interested may do said time and place and be heard or may ode WHall, objection with the Citbefo el the City Hall Waterloo Iowa, date salter said hearing. By order of the Council of thte Ciolty of: Waterloo this 5th daySuzy of Scham3 City ClerkV FITE COURIER W'LOO CITY OF CLERK'S OFFICE 715 MULBERRY WATERLOO, IA 50703 319-291-4323 6f6-o3-YL166,135/ AD NUMBER PAGE NO.. 1417782 BILL DATE 08/14/13 SAL kitta STOP DATE 08/14/13 START DATE 08/14/13 1 of 1 ESPERSON AD NUMBER AD DESCRIPTION CLASS LINES 1417782 NOTICE OF PUBLIC HEARING AND NOTICE 0950 LEGAL NOTICE 39 Publication Insertions Rate Net Amount Gross Amount 3 WATERLOO/CEDAR FALLS COURIER - 1 LEGAL $17.83 . TOTAL AD CHARGE $17.83 Purchase Order Sullivan Park bball PAY THIS AMOUNT Please send only the payment slip with payments. Allow 5 business days for payment to be applied to account. For legal questions, please call 319-291-1411 or 800-798-1741 Mon -Fri 8:00-5:00 pm CST. COURIER COMMUNICATIONS do LEE NEWSPAPERS PO BOX 540 WATERLOO IA 50704-0540 W'LOO CITY OF CLERK'S OFFICE 715 MULBERRY WATERLOO, IA 50703 000908 Return this portion with your payment Acct #: Check # ❑ crw) ❑ VISA Credit Card iii Exp. Date: Name on credit card Signature U1 $17.83 $17.83 COURIER COMMUNICATION: do LEE NEWSPAPERS PO BOX 540 WATERLOO IA 50704-0541; Legal Please make checks payable to: COURIER COMMUNICATIONS Ad Number Billing Date Amount Due 1417782 08/14/13 $ 17.83 Amount Enclosed COURIER COMMUNICATIONS do LEE NEWSPAPERS PO BOX 742548 CINCINNATI OH 45274-2548 111111111111111111111111111111111[1i111111111111.11111111111111 21780300000014177820000000000000000178300000017837 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-704 RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE SULLIVAN PARK BASKETBALL COURT UPGRADE. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Leisure Services Director of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the Sullivan Park Basketball Court Upgrade, in the City of Waterloo, Iowa, and WHEREAS, said Leisure Services Director did file said preliminary plans, specifications, form of contract, estimate of cost, etc. in conjunction with the Sullivan Park Basketball Court Upgrade, which were preliminarily approved by Resolution No. 2013-662 on August 5, 2013, and WHEREAS, a public hearing, upon notice, was held on August 26, 2013. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc. in conjunction with the Sullivan Park Basketball Court Upgrade, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 26th day of August, 2013. ATTEST: Ck.,e5117 Suzy Scha es, CMC CityClerk Ernest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-705 RESOLUTION ORDERING CONSTRUCTION IN CONJUNCTION WITH THE SULLIVAN PARK BASKETBALL COURT UPGRADE. WHEREAS, by Resolution No. 2013-704, plans, specifications, form of contract, estimate of cost, etc., in conjunction with the Sullivan Park Basketball Court Upgrade, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on August 26, 2013 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said plans and specifications. PASSED AND ADOPTED this 26th day of August, 2013. ATTEST: uzy Sch City Clerk es, CMC „„dL17 A///f Ernest G. Clark, May,6r STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1418030 VACATE STREETS IN SHERWOOD PARK notice was published in the WATERLOO/CEDAR a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 08/16/2013, in the issues of 08/16/2013 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. FALLS Printer's Bill $112.01 Subscribed and sworn to before me this Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: COURIER TO WHOM IT MAV CONCERN• Notice is hereby given that on the 26th day of August 2019, at 5:36 p.m., In the xt Council Chambers in the City Hell in the City9 of Waterloo, Iowa, a public hearing wlllbe held bythe Council of the City of Waterloo, Iowa, on the proposal to vacate streets in the Sherwood Park area includingportions of N. Hackett Road, Greenwood Avenue, Woodside Drive, Castlewood Line, Sandalwood Street, Greeny ew Drive, Dellwood Court, Blackwood Avenue, and Forester Avenue, subject to the retention of utility easements and access easements over leortlons of the streets to be vacated, gally described as follows Legal Descnp ion for Vacate of Streets in Sherwood Park Area Area 1 - That pert of North Hookah Road as it pre eptly exists lying North of a Southeas edy extenslan od the South line of Lot 59 of Auditor Whitney Road Fiat, subject to the retention of e permanent atil tyeasement over, under and upon the above described Area 1; And also; road as it presently ex slits lying south of Lots 15,16,17,15 and 19 of Auditor Barnes Plat No. Four(4), subject to the retention of a permanent utility ease- ment ove, underand upon the above described Ai9uf s 2; And also; Area 3 - Lot Auditorrnepo,Four (4). And also:Area 4 - Alltads losplattedInSherwodPrkand Burd's Subdivi slon in Sherwood park and that p of relocated Greenwood Avenue as ::jr presently exists within Lots 46 thru 50 °l f Sherwood Parklying Northwesterly of a line drawn parallel with and fifty (50) feet Northwesterly. of the Southeasterly Lot line of Lot 50 of Burd's Subdivision inSherwood Parkand lying Easterly of aline drawn between the Southwesterly corner of Lot 46 of:Sherwood Parkand apoint on the Southerly Lot of said Lot 46 that is one hundred thl one and six tenths(131,6) feet Soeasterly of the Southwesterly cornerof said Lot 46, except hat part of Greenwood Avenue as platted'in Sherwood Park and Burd s Subdivision In Sherwood Park tying Sou heasterly of a line drawn between a point on. the Northeasterly Lot line of Lot 69 of Burd's Subdivi-r sion in Sherwood Park that Ia located forty five and thirtyseven hundredths Pain nl a That pa 'Sv' in Sherwt k lying Pa, thw. edy of Ni, easterly extension i> the Southeasterly Lot line of Lot 7 o. Sherwood Park; And that part of Walnut Court as plat- ted (now known as Dellwood Court) In Rues Subdivision In Sherwood Park lying Northeasterly of a line drawn between the most Southerly corner of Lot of Surd's Subdivision in Sherwood Park and the most Westerly corner of Lot iS of Buros Subdivision in. Sherwood Park: Said easement being for the benefit of the following described properties: (1) Lots 19, 20, and 41 of Burd's Subdivi- sion In Sherwood Park, and (2) Lot 60 of. Sherwood Park. The above described vacate shall va- cate anyy Interest of the City of Waterloo: as a public road but shall not attect ownership or easement interests of the City of Waterloo or designation and use of any of the Above described area as a mulntuse recreational trail, and shall not vacate any ownership Interest or public road/highwayfeaaementinterest of the State of Iowa or any other political subdivision. PrivatefRoads Retained and Street Namings All streets or portions thereof herein vacated that are subject to reservation of easement for Ingress and egress shall be considered private streets and shall retain their current name. Anyone who Is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hail, Waterloo; Iowa, before the dateiset for said hearing. By order of the Council of the City of Waterloo this 12th day of August, 2013, Suzy Schiares City Clerk "S E CouRIER W'LOO CITY OF CLERK'S OFFICE 715 MULBERRY WATERLOO, IA 50703 319-2914323 AD NUMBER PAGE NO. 1418030 1 oft BILL DATE SALESPERSON 08/16/13 kitta START DATE STOP DATE 08/16/13 08/16/13 AD NUMBER AD DESCRIPTION CLASS LINES 1418030 VACATE STREETS IN SHERWOOD PARK 0950 LEGAL NOTICE 245 Publication Insertions Rate Net Amount Gross Amou t . 3 WATERLOO/CEDAR FALLS COURIER - 1 LEGAL $112.01 TOTAL AD CHARGE $112.01 Purchase Order Sherwood Park PAY THIS AMOUNT $112.01 $112.01 Emails containing credit card numbers will be blocked. Please use the coupon below to send credit card payment to our lockbox in the envelope provided. You may also send the coupon to a secure fax at 319-291-4014. Please send only the payment slip with payments. Allow 5 business days for payment to be applied to account. For legal questions, please call 319-291-1411 or 800-798-1741 Mon -Fri 8:00-5:00 pm CST. COURIER COMMUNICATIONS do LEE NEWSPAPERS PO BOX 540 WATERLOO IA 50704-0540 t W'LOO CITY OF CLERK'S OFFICE 715 MULBERRY WATERLOO, IA 50703 000376 Return this portion with your payment Acct i/: Check # n Credit Card ou�.v v® Exp Date: Name on credit card Signature COURIER COMMUNICATION, do LEE NEWSPAPERS PO BOX 540 WATERLOO IA 50704-0540 Legal Please make checks payable to: COURIER COMMUNICATIONS Ad Number 1418030 Billing Date 08/16/13 Amount Due Amount Enclosed COURIER COMMUNICATIONS do LEE NEWSPAPERS PO BOX 742548 CINCINNATI OH 45274-2548 21780300000014180300000000000000001120190000112012 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5170 AN ORDINANCE VACATING STREETS LOCATED IN THE SHERWOOD PARK AREA INCLUDING PORTIONS OF NORTH HACKETT ROAD, GREENWOOD AVENUE, WOODSIDE DRIVE, CASTLEWOOD LANE, SANDALWOOD STREET, GREENVIEW DRIVE, DELLWOOD COURT, BLACKWOOD AVENUE, AND FORESTER AVENUE, SUBJECT TO THE RETENTION OF UTILITY EASEMENTS AND ACCESS EASEMENTS OVER PORTIONS OF THE STREETS TO BE VACATED IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, as follows: Legal Description for Vacate of Streets in Sherwood Park Area Area 1 - That part of North Hackett Road as it presently exists lying North of a Southeasterly extension of the South line of Lot 59 of Auditor Whitney Road Plat, subject to the retention of a permanent utility easement over, under and upon the above described Area 1; And also; Area 2 - The sixty six (66) foot wide road as it presently exists lying south of and adjacent to Lots 15, 16, 17, 18 and 19 of Auditor Barnes Plat No. Four (4), subject to the retention of a permanent utility easement over, under and upon the above described Area 2; And also; Area 3 - Lot 19 of Auditor Barnes Plat No. Four (4) . And also; Area 4 - That part of relocated Greenwood Avenue as it presently exists within Lots 46 thru 50 of Sherwood Park lying Northwesterly of a line drawn parallel with and fifty (50) feet Northwesterly of the Southeasterly Lot line of Lot 50 of Sherwood Park and lying Easterly of a line drawn between the Southwesterly corner of Lot 46 of Sherwood Park and a point on the Southerly Lot line of said Lot 46 that is one hundred thirty one and six tenths (131.6) feet Southeasterly of the Southwesterly corner of said Lot 46, and all roads as platted in Sherwood Park and Burd's Subdivision in Sherwood Park, except that part of Greenwood Avenue as platted in Sherwood Park and Burd's Subdivision in Sherwood Park lying Southeasterly of a line drawn between a point on the Northeasterly Lot line of Lot 63 of Burd's Subdivision in Sherwood Park that is located forty five and thirty seven hundredths (45.37) feet Northwesterly from a point on the Southeasterly Lot line of said Lot 63 that is located one hundred and thirty two (132) feet Northeasterly of the most Southerly corner of said Lot Ordinance No. 5170 Page 2 63 and a point on the Southwesterly Lot line of Lot 51 of Sherwood Park that is located at the Southwest corner of the Southeasterly eighty and three tenths (80.30) feet of said Lot 51and lying Northwesterly of a Northeasterly extension of the Southeasterly Lot Line of Lot 49 of Burd's Subdivision in Sherwood Park, and except that part of Forester Avenue as platted in Sherwood Park and Burd's Subdivision in Sherwood Park lying Southerly of a line drawn between a point on the East line of Lot 6 of Sherwood Park that is seventy seven and five tenths (77.5) feet North of the Southeast corner of said Lot 6 and the Northwest corner of Lot 2 of California Subdivision, subject to the retention of a permanent utility easement over, under and upon the following areas: that part of the above described Area 4 platted as Greenwood Avenue; that part of the above described Area 4 platted as Forester Avenue; that part of the above described Area 4 platted as Woodside Drive lying Northwesterly of a Northeasterly extension of the Southeasterly Lot line of Lot 17 of Sherwood Park; that part of the above described Area 4 platted as Woodside Drive lying Northeasterly of the Southeasterly extension of the Northeasterly Lot line of Lot 2 of Burd's Subdivision in Sherwood Park; and that part of the above described Area 4 platted as Oaklawn Avenue (now known as Blackwood Avenue) in Burd's Subdivision in Sherwood Park lying Southeasterly of the Southwesterly extension of the Northwesterly Lot line of Lot 26 of Burd's Subdivision in Sherwood Park; and subject to the reservation of an easement for ingress and egress over the above described relocated Greenwood Avenue for the benefit of the Iowa Department of Transportation; And also; Area 5 - That part of relocated Greenview Drive as it presently exists within Lots 40 and 47 of Sherwood Park lying Southeasterly of relocated Greenwood Avenue as it presently exists; And also; Area 6 - That part of Greenwood Avenue as it presently exists within that part of Lot 33 of Burd's Subdivision in Sherwood Park described as: Beginning at a point on the Northeasterly Lot line of said Lot 33 that is seventy one (71) feet Southeasterly from the Northerly corner of said Lot 33; thence Southerly to a point on the Southeasterly line of said Lot 33 that is fifty (50) feet Northeasterly from the Southerly corner of said Lot 33; thence Northeasterly and Northwesterly along the Lot lines of said Lot 33 to the point of beginning. Each of the foregoing areas shall be, and the same hereby are, vacated, subject to reservation of easements for ingress and egress upon, over, across, and through each of the following described areas, for the benefit of the owners of the lots identified below. All streets or portions thereof herein vacated that are subject to reservation of easement for ingress and egress shall be considered private streets and shall retain their current name. Ordinance No. 5170 Page 3 That part of North Hackett Road as it presently exists lying North of a Southeasterly extension of the South line of Lot 59 of Auditor Whitney Road Plat, said easement being for the benefit of the following described properties: (1) Lots 1 thru 9 of Hanna's Subdivision, and (2) Unplatted Waterloo West, the Northeasterly 16 acres North of the former CRI&P RR in the Southwest a of the Northeast 9 of Section 17, Township 89 North, Range 13 West; And also; That part of North Hackett Road as it presently exists lying North of a Southeasterly extension of the South line of Lot 59 of Auditor Whitney Road Plat and lying South of a Westerly extension of the Southerly lot line of Lot 15 of Auditor Barnes Plat No. Four (4); The sixty six (66) foot wide road as it presently exists lying south of Lots 15, 16, 17, 18 and 19 of Auditor Barnes Plat No. Four (4); That part of Greenwood Avenue as platted in Sherwood Park lying Easterly of a Northerly extension of the West Lot line of Lot 19 of Sherwood Park and lying Westerly of a line drawn between the Northwesterly corner of Lot 41 of Sherwood Park and a point on the Southerly Lot line of Lot 6 of Auditor Barnes Plat No. Five (5) that is twenty nine and nine tenths (29.9) feet Southeasterly of the Southwesterly corner of said Lot 6; And that part of Woodside Drive as platted in Sherwood Park lying Northwesterly of a Northeasterly extension of the Southeasterly Lot line of Lot 17 of Sherwood Park; Said easement being for the benefit of the following described properties: (1) Lot 54 of Auditor Whitney Road Plat, (2) Lot 17 of Sherwood Park, and (3) Lots 4 and 5 of Auditor Barnes Plat No. Five (5); And also; That part of Greenwood Avenue as platted in Sherwood Park and Burd's Subdivision in Sherwood Park lying Southeasterly of a Northeasterly extension of the Southeasterly Lot Line of Lot 49 of Burd's Subdivision in Sherwood Park; That part of Forester Avenue as platted in Sherwood Park lying Northwesterly of a Northeasterly extension of the Southeasterly Lot line of Lot 7 of Sherwood Park; And that part of Walnut Court as platted (now known as Dellwood Court) in Burd's Subdivision in Sherwood Park lying Northeasterly of a line drawn between the most Southerly corner of Lot 17 of Burd's Subdivision in Sherwood Park and the most Westerly corner of Lot 19 of Burd's Subdivision in Sherwood Park; Said easement being for the benefit of the following described properties: (1) Lots 19, 20, and 41 of Burd's Subdivision in Sherwood Park, and (2) Lot 60 of Sherwood Park. The above described vacate shall vacate any interest of the City of Waterloo as a public road but shall not affect ownership or easement interests of the City of Waterloo or designation and use of any of the above described area as a multi -use recreational trail, and shall not vacate any ownership interest or public road/highway/easement interest of the State of Iowa or any other political subdivision. Ordinance No. 5170 Page 4 INTRODUCED: PASSED 15t CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: August 26, 2013 August 26, 2013 August 26, 2013 August 26, 2013 PASSED AND ADOPTED by the City Council of the City Waterloo, Iowa, on the 26th day of August, 2013, and approved the Mayor on the 26th day of August,013. ATTEST: Suzy Sch City Cle res, CMC rnest G. Clark, Mayor CERTIFICATE of by I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5170, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 26th day of August, 2013. Witness my hand and seal of office this 26th day of August, 2013. SEAL uzy Scha es, CMC City Cler STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1426258 ORDINANCE NO. 5170 notice was published in the WATERLOO/CEDAR FALLS COURIER -, a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 12/18/2013, in the issues of 12/18/2013 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $112.41 Subscribed and sworn to before me this 25 day of pat/ 4081 TANYA L GEEK COMMISSION NO.761068 MY C°ISSION MI1 7.616 ES Notar Public Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: ORDINANCE NO 5170 I Iodd do DDHI 1mm dill G13VAHVH: AN ORDINANCE VACATING STREETS LOCATED IN THE SHERWOOP PARK d1Y3L1IV AREA INCLUDING DORRIONS OF NORTH INCL. ROAD GREENWOOD AVENUE, NE, SA DE DlOO CASTLE - GREE LANE, SANDALWOOD STREET E Hi CVENURf BL DANE:" OELLWO )ESC COURT, R AOKWOOS.S)ECT TO AND CJ" FORESTEO AVENUE SU JEOT TO THE RETENTION EAS INT SASEMENIS AND ACCESS PASS EST O BER PDA 9 TIONS HOTHE STF WALE LOO,E VA Ds ED IN THE CITY OF WAE MI(, BLACK L HAWK COUNTY, IOWA. PI , Pre Se SET ORDAINED WAtERCITY GP A, a OF THE CITY OFN7AYBRL00, IOWA, as 6 9 uol1!lpdBO O wnu follows; V 6 4 uie u '. i s egwnu' Legalood PsrArea Vacate of Streets jtt , -a ; U'AUD0 a ma Sherwood Park Area xoq 8- A4 E do as pLie Area 1 That on for North Hackett Road 8 UwD Oo 'MOA oB 121 as a 00.1 Pt Py tests ly t North oft, I N oiat as Aud for (Whitney Rea Dist Z :AV -Id al MOH subject to the retention ore penhensnt utility easement over, nlderandupon the 6; above described Area 1' And also, Ares2-The sixty six 66) foot wide road I N� as it presently exists lying south of and adjacent to Lots 15,16, 17 18 and 18 of Auditor Barnes Plat No. Four (4), see' jeot to the retention of a permanent obi- Ares hl- Bjf £LOZOr ity easement ovet under and upon the above deacnbed Area 2; i7 And also, Ares a -Lot is of Auditor Barnes Plat No. Four(4). And also; Area 4 - That part of relocated Green wood Avenue as 1t presently existswithin Lots 46 thin 50 of Sherwood Park lyinpg= Northwesec: terly of a Iine drawn pBarei)el with and fIfty (50) cost eet Northwestedyaof the Southeasterly Lot tine of Lot 50'of Sherwood Park and lying Easterly o7 a toe drawn between the Southwesterly corner of Lot 46:of Sherwood Park end a point on the Southerly Lot line ofsald Lot 48 that is one hundred thirty boa and six tenths (131.6) feet Southeasterly ofthe Southwesterly Cornet of said Lot 3 p6, and all roads as platted in Sherwood Park end Burd s Subdivision in Sherwood Park, except that pail of Greenwood Av- enue as platted in Sherwood Park end '. Bur's Subdivision In Sherwood -Perk lying Southeasterly of a Ilna drawn ba' lween a point on the Northeasterly 4- Ilse of Lot 63 of Bard's Subdivision in Sherwood Park that is located fn lira and thirty seven hundredths(45.37) feet Northwesterly from a point on the $oath• easterly Lot line rof. aaid Lot 6a that is located one hundred and thMy two (132) feet Northeasterly of the nest Southerly corner of said Lot 63 and a point an the outhwesterly Lot line of Lot The of Shen. Wood Pan that Is located at theSouth west comer of the Southeasterly eighty rnl 1 y and three tenths 60.30) feet of said Lot '�� '�Q 61st Iyext Northwesthely of a North- easterly extension of the Soufhaesloon inl Line of Lot 44 of BuxPe pt thatipart in Forest r Park, end except that ppert of Forester Avenue as platted iision In wood Park ak lying So therly f a l Ie '17013 y drawn et Parn a Bp; Southerly eta Iine August y2013 (fawn between a point on the E ENE.; line Ernest G. Clark, May0. sherd and SherwpodPa76) to is seventy Suzy SP. Air sherd seven and ave teethe (of said t North oh Suzy Schare CMC the Southeast comer of seld Lot and City Clerk Z L^ L CIE CouRIER W'LOO CITY OF CLERK'S OFFICE 715 MULBERRY WATERLOO, IA 50703 319-291-4323 AD NUMBER PAGE NO. 1426258 1 of 1 BILL DATE SALESPERSON 12/18/13 kitta START DATE STOP DATE 12/18/13 12/18/13 AD NUMBER AD DESCRIPTION CLASS LINES 1426258 ORDINANCE NO. 5170 0950 LEGAL NOTICE 243 Publication Insertions Rate Net Amount Gross Amount 3 WATERLOO/CEDAR FALLS COURIER - 1 LEGAL $112.41 TOTAL AD CHARGE $112.41 Purchase Order Ord. No. 5170 PAY THIS AMOUNT Lee Enterprises no longer accepts credit card payments sent via e-mail. Emails containing credit card numbers will be blocked. Please use the coupon below to send credit card payment to our lockbox. You may also send the coupon to a secure fax at 319-291-4014. Please send only the payment slip with payments. Allow 5 business days for payment to be applied to account. For legal questions, please call 319-291-1411 or 800-798-1741 Mon -Fri 8:00-5:00 pm CST. COURIER COMMUNICATIONS do LEE NEWSPAPERS PO BOX 540 WATERLOO IA 50704-0540 F W'LOO CITY OF CLERK'S OFFICE 715 MULBERRY WATERLOO, IA 50703 Return this portion with your payment Acct //: Check /t VISAEl Credit Card Exp Date: Name on credit card Signature $112.41 $112.41 COURIER COMMUNICATION: c/o LEE NEWSPAPERS PO BOX 540 WATERLOO IA 50704-0540 Legal Please make checks payable to: COURIER COMMUNICATIONS Ad Number 1426258 Billing Date 12/18/13 Amount Due 112.41 Amount Enclosed 000272 COURIER COMMUNICATIONS c/o LEE NEWSPAPERS PO BOX 742548 CINCINNATI OH 45274-2548 111111,1111111111111111111111111111111111111111111111111111111 - 21780300000014262580000000000000001124100000112411 CITY OF WATERLOO Council Communication City Council Meeting: 8/12/13 Prepared: 8/7/13 Dept. Head Signature: __ 4,, 4 # of Attachments: 1 SUBJECT: Purchase of 2013 Iohn Deere Skid Loaders Submitted by: TB Bolger- Golf & Downtown Area Maintenance Manaper Recommended City Council Action Approve the plans, specifications, etc. and taking of bids, and set the date of hearing and bid opening as August 26`h, 2013. Summary Statement Two skid loaders are being purchased in this transaction. One will replace a 1999 John Deere unit used at the Leisure Services Shop and one will be a new unit utilized for Downtown Area Maintenance Operations. Expenditure Required Estimate of $86,000 for both units Source of Funds General Obligation Bond Funds for Off Road Equipment- Parks & Downtown Area Maintenance Policy Issue N/A Alternative N/A Background Information: N/A CITY OF WATERLOO LEISURE SERVICES 1101 CAMPBELL AVE WATERLOO IA 50701 GENERAL INSTRUCTIONS, REQUIREMENTS AND SPECIFICATIONS Two (2) NEW 2013 320D SKID STEER LOADERS BID REQUEST Bid documents for Two (2) New 2013 320D John Deere Skid Steer Loaders with Attachments ready for use by the City of Waterloo, Iowa. INSTRUCTIONS TO BIDDERS BID DEADLINE DATE: 12:00 NOON - MONDAY, August 26, 2013 The City of Waterloo, Iowa, is seeking competitive bids on the skid loaders described in the enclosed Specifications. Dealer may use Iowa DOT Grounds Care Equipment_4425-5 pricing or any governmental bid assist programs available to offer the lowest possible bid price. All bids are to be submitted to the City Clerk's Office located at 715 Mulberry Street, Waterloo, Iowa, 50703, in a sealed envelope. When submitting bid, please note on the lower, left-hand corner of envelope: ➢ 2013 SKID LOADER BID All bids must meet or exceed the Specifications provided. Bids that do not meet or exceed the Specifications will be rejected. All bid prices are recognized by the City and the Bidder to be valid irrevocably for a minimum of sixty (60) days from the calendar date of the Bid Opening. Standard procedure dictates that the City of Waterloo will accept the lowest responsive, responsible bid. However, the Bidder understands that the City reserves the right to reject any bid that is either considered not to be responsive or not most advantageous to the City. The City will normally award the purchase contract to the responsible Bidder who meets or exceeds the minimum specifications provided. The City of Waterloo, Iowa, reserves the right to accept or reject any and all bids. If applicable, the Bidder guarantees that Title conveyed for the goods shall be delivered free from security interest or other lien or encumbrance. The Bid Price given shall be the complete price for unit or units meeting specifications provided. This price shall include all discounts, freight and/or transportation costs necessary to supply the vehicles in accordance with the Specifications and to the final destination at 1101 Campbell Avenue, Waterloo, Iowa. Certain units or equipment items may be listed as trade-ins for specified purchases. The trade-in values are to be specifically listed as indicated in the proposal documents. The city reserves the right to purchase the units with or without the trade-ins. INSTRUCTIONS TO BIDDERS PAGE TWO Certain units may have special warranty provisions, maintenance provisions, or buy- back guarantees. These will be listed in the individual specifications. The Bidder is cautioned to review these carefully and complete the bid proposal accordingly. Specific questions may be addressed to: JB Bolger Golf Manager, Waterloo Leisure Services, 1101 Campbell Avenue, Waterloo, Iowa 50701, (319) 291-4370. The Bidder must have and maintain inventory of repair parts as well as have experienced service personnel for this equipment. The Bidder shall certify by the act of signing and submitting his/her bid that all items and service delivered hereunder shall comply with the Federal Occupation Safety and Health Act of 1960 as amended and applicable. BID DEADLINE: Bids will be received until 12:00 Noon, local time on Monday, August 26, 2013. Bids will be publicly opened August 26, 2013, at the 5:30 p.m. City Council meeting. THE CITY RESERVES THE RIGHT TO REJECT ANY AND/OR ALL BIDS. SPECIFICATIONS Two (2) NEW 2013 John Deere 320D Skid Steer Loaders With Attachments The undersigned hereby proposes to furnish the following equipment f.o.b. Waterloo, IA, ready for immediate use with all necessary parts and accessories needed for its operation as specified below. Dealer must list any deviation from specifications given. Loader Specs: Code 8170T 0800 0975 1050 2310 3003 4001 5001 5204 6002 6500 6800 6901 7210 8050 8075 AT431920 8300 8305 8310 8340 8350 8370 8380 320D Skid Steer 320D Standard Skid Steer E -H Joystick Controls with Attachment Control and E -H Performance Package Two -Speed 12X16.5 10 PR SKS Extra -Wall Tires High Flow Hydraulics and Hydraulic Self -Leveling 2 -Inch Seat Belt with Shoulder Harness Power Quik-Tatch Cab Enclosure with Air Conditioning, Heat and Defrost Air Suspension Seat (Cloth) Standard Fan Drive Horn Less Engine Air Precleaner Less Severe -Duty Fuel Filtration System Cold Start Package Hazard Warning Lights Beacon Warning Light Counterweight, Stackable (Single Set) Counterweight, Stackable (Second Set) Counterweight, Stackable (Third Set) Radio, AM/FM/VVB with Aux Input Rear View Mirror (Interior Cab Mount) HD Louvered Grille Foot Rest with Floormat Conversion of electrical wiring harness to be compatible with pre -owned John Deere model SB72H Snow Blower Operators, Technical, and Parts Manuals Safety/ Operational Video Attachments: 9041 72 Inch Construction Bucket 17.8 Cu. Ft. with Edge TRADE IN EQUIPMENT John Deere 240 Skid Loader 1999 Model Year Approximately 2,945 hours (current gauge only shows 397 hours) 66" Bucket Serial # KV0240E141804 CITY OF WATERLOO BID FORM Two (2) NEW 2013 JOHN DEERE 320D SKID LOADERS WITH ATTACHMENTS COMPLETE Our bid for two (2) new 2013 John Deere 320D Skid Loaders with attachments meeting the specifications as previously stated in these bid documents, delivered F.O.B. to Leisure Services, 1101 Campbell Avenue, Waterloo, Iowa, ready for use by the City of Waterloo: Trade value on used John Deere 240 Skid Loader: If awarded the contract, we agree to deliver the equipment to the City of Waterloo within 90 calendar days from the date the contract is awarded. Failure to deliver to the City of Waterloo on or before the designated date shall result in a penalty at a daily rate of $50.00 per working day until delivery is made. We understand that this quotation will be reviewed by the Leisure Services Golf Manager and the Waterloo City Council for the purpose of securing the equipment at the most favorable cost. Life Cycle Analysis will be used when appropriate. Factors such as service location and availability, warranty, maintenance records and vendor's past performance records will be considered where applicable. Bidder Company Name Address City Contact Person State Zip Code Signature Date Phone Fax Mail to: ROWLEY EQUIPMENT ATTN: JEFF DE HAVEN 1965 290TH STREET ROWLEY IA 52329 P&K MIDWEST ATTN: ROB ZEY 2415 SARGEANT RD WATERLOO IA 50701 PHELPS IMPLEMENT 1502 G AVE GRUNDY CENTER IA 50638 MURPHY TRACTOR ATTN: DOUG WEAVER 3469 W AIRLINE HWY WATERLOO IA 50704-2520 Purchase of 2013 John Deere Skid Loaders August 26, 2013 Bid Tab Estimate: $ Bid Security Not Required Bidder Bid Amount Murphy Tractor & Equipment Co. Waterloo, Iowa 7 7 8,30,0-6 Purchase of 2013 John Deere Skid Loaders August 26, 2013 Bid Tab Estimate: $ '(, COED v c \ Hca Bid Security Not Required Bidder Bid Amount Murphy Tractor & Equipment Co. Waterloo, Iowa Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-706 RESOLUTION CONFIRMING APPROVAL OF SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE PURCHASE OF TWO (2) NEW 2013 320D JOHN DEERE SKID LOADERS. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Leisure Services Director of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of two (2) new 2013 320D John Deere Skid Loaders, in the City of Waterloo, Iowa, and WHEREAS, said Leisure Services Director did file said preliminary specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of two (2) new 2013 320D John Deere Skid Loaders, which were preliminarily approved by Resolution No. 2013-671A on August 12, 2013, and WHEREAS, a public hearing, upon notice, was held on August 26, 2013. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of two (2) new 2013 320D John Deere Skid Loaders, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 26th da of August, 2013. Ernest G. Clark, Mayor ATTEST: izy Sch res, CMC City Cle k Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-707 RESOLUTION AUTHORIZING TO PROCEED IN CONJUNCTION WITH THE PURCHASE OF TWO (2) NEW 2013 320D JOHN DEERE SKID LOADERS. WHEREAS, by Resolution No. 2013-706, specifications, bid document, form of contract, etc., in conjunction with the Purchase of two (2) new 2013 320D John Deere skid loaders, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on August 26, 2013 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said purchase proceed in accordance with said specifications. PASSED AND ADOPTED this 26th day ATTEST: Ab.‘:) Suzy Sares, CMC City C erk f August, 2013. Ernest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: 8/12/13 Prepared: 8/5/13 Dept. Head Signatur # of Attachments: 1 SUBJECT: Young Arena Zamboni Ice Resurfacer Purchase Submitted by: JB Bolger- Golf & Downtown Area Maintenance Manger Recommended City Council Action: Approve Plans, Specifications, and Bid Documents for the purchase of one Zamboni 552 ice resurfacer and set the date of public hearing and bid opening for Monday August 26, 2013. Summary Statement This unit will replace a 2003 rebuilt Model 500 liquid propane engine Zamboni that has neared the end of its useful life cycle. New unit will run on batteries and will not emit exhaust fumes into the building. Expenditure Required Depends on bid prices. Source of Funds Bond funds (413) for Young Arena Maintenance Equipment Policy Issue N/A Alternative N/A Background Information: Leisure Services maintains the ice surface in Young Arena. A quality sheet of ice is critical for day-to-day operations of the arena. CITY OF WATERLOO LEISURE SERVICES 1101 CAMPBELL AVE WATERLOO IA 50701 Waterloo Leisure Services Commission is seeking Bids for ONE (1) NEW 552 ELECTRIC ZAMBONI ICE RESURFACER GENERAL INSTRUCTIONS, REQUIREMENTS AND SPECIFICATIONS Bid documents for one (1) new 552 Electric Zamboni Ice Resurfacer ready for use by the City of Waterloo, Iowa. INSTRUCTIONS TO BIDDERS BID DEADLINE DATE: 12:00 NOON - MONDAY, August 20 2013 The City of Waterloo, Iowa, is seeking competitive bids on the equipment described in the enclosed Specifications. All bids are to be submitted to the City Clerk's Office located at 715 Mulberry Street, Waterloo, Iowa, 50703, in a sealed envelope. When submitting bid, please note on the lower, left-hand corner of envelope: ➢ ZAMBONI ICE RESURFACER All bids must meet or exceed the Specifications provided. Bids that do not meet or exceed the Specifications will be rejected. All bid prices are recognized by the City and the Bidder to be valid irrevocably for a minimum of sixty (60) days from the calendar date of the Bid Opening. Standard procedure dictates that the City of Waterloo will accept the lowest responsive, responsible bid. However, the Bidder understands that the City reserves the right to reject any bid that is either considered not to be responsive or not most advantageous to the City. The City will normally award the purchase contract to the responsible Bidder who meets or exceeds the minimum specifications provided. The City of Waterloo, Iowa, reserves the right to accept or reject any and all bids. Upon acceptance of the bid, a purchase order mailed or delivered to the Bidder that is accompanied by a copy of the signed Proposal bearing the City Clerk's signature shall constitute acceptance of the Bid and, therefore, be a legal binding agreement. If applicable, the Bidder guarantees that Title conveyed for the goods shall be delivered free from security interest or other lien or encumbrance. The Bid Price given shall be the complete price for unit or units meeting specifications provided. This price shall include all discounts, freight and/or transportation costs necessary to supply the equipment in accordance with the Specifications and to the final destination to Young Arena, 125 Commercial St., Waterloo, Iowa 50701. Certain units or equipment items may be listed as trade-ins for specified purchases. The trade-in values are to be specifically listed as indicated in the proposal documents. The city reserves the right to purchase the units with or without the trade-ins. INSTRUCTIONS TO BIDDERS PAGE TWO Certain units may have special warranty provisions, maintenance provisions, or buy- back guarantees. These will be listed in the individual specifications. The Bidder is cautioned to review these carefully and complete the bid proposal accordingly. Specific questions may be addressed to: Chris Dolan, Arena Manager Waterloo Leisure Services 1101 Campbell Avenue Waterloo, Iowa 50701 (319) 291-4370 The Bidder must have and maintain inventory of repair pads as well as have experienced service personnel for this equipment. The Bidder shall certify by the act of signing and submitting his/her bid that all items and service delivered hereunder shall comply with the Federal Occupation Safety and Health Act of 1960 as amended and applicable. BID DEADLINE: Bids will be received until 12:00 Noon, local time on Monday, August 26, 2013. Bids will be publicly opened August 26, 2013 at the 5:30 p.m. City Council meeting. WARRANTY TO START ON DELIVERY DATE. THE CITY RESERVES THE RIGHT TO REJECT ANY AND/OR ALL BIDS. MINIMUM SPECIFICATIONS: • Zamboni 552 Electric Ice Resurfacer ® General It is the intent of these specifications to describe an electric ice resurfacer that will be used by the Young Ice Arena personnel. This unit will be used to plane an ice surface, pick up and store snow, wash and squeegee ice surface, distribute water for freezing sheet of ice, and dumping snow from storage tank. • Capacity- Full Size Snow Tank 100 Cubic Feet (actual volume) 120 Cubic Feet (compacted) Ice Making Water Tank Constructed of High Density Polyethylene -200 U.S. Gallons Wash Water Tank Constructed of High Density Polyethylene- 82 U.S. Gallons Total Water Capacity- 282 U.S. Gallons ® Electronic Controls Sevcon `Power Pak" Mosfet Controls The 552 utilizes state-of-the-art Sevcon Mosfet (solid state) controls for both the vehicle traction drive and the accessory functions. Controls shall include: Fully programmable features including controlled acceleration, accessory pump speeds affecting conditioner/snow tank lift and auger speeds, and compensation for different battery packages. "On Board" Diagnostic Features including operator faults such as starting in gear or parking brake on. Faults due to component failure, hydraulic filter replacement, electric motor brush -wear sensors, and motor temperature warning. Sevcon Dash Display including full diagnostics with alphanumeric display including stored fault codes and battery discharge indicator and motor hour meters. ® Electric Motors General Electric 17.5 HP traction drive motor with brush wear sensors. Baldor 8 HP accessory motor with temperature and brush wear sensors. Designed in motor "step-up" to maximize the usage and efficiency of the battery power. a Battery & Charger 510 Amp Hour heavy-duty industrial type lead acid batteries. Heavy -Duty features include a tabular solid plate design and heat bonded jar. "Intelligent" charger shall be microprocessor controlled to provide the best charging sequence in all conditions. ® Drivetrain- Shall be Dana/Spicer Axles - Front Model 60 rated at 6,400 lbs. - Rear Model 60 rated at 6,200 lbs. With rigid full float design. - 16 ft. turning radius. - Hub City Transfer Case including rugged cast iron housing, heat treated alloy steel gears that are helical cut. Traction drive motor shall be directly mounted to the housing for long shaft life. - 2"X5" structural steel tubing for high strength and long service. • Hydraulics Danfoss Pump and Motor- Gear type for high efficiency, flow and speed. Charlyn Steering Pump- For smooth power steering requiring little effort. Filtration and Tank- Unit shall have Parker 10 micron hydraulic filter and 21 gallon hydraulic fluid tank. • Snow Tank and Augers Large capacity snow tank designed to provide all areas of the snow tank to be completely filled including top and rear corners. Both augers shall be 10 inch diameter that are double -flighted to ensure good performance during heavy shaving. Both augers shall be powder coated for durability. • Paint Machine shall be painted in the color of choice by the owner, in compliance with manufacturer's colors. Items to be furnished (Standard) 1. One spare tire and wheel. 2. One hydraulic jack for raising the unit. 3. One spare shaving blade. 4. One set miscellaneous tools as may be required for servicing unit. 5. One pint touch up paint (each color). 6. One water pump impeller. 7. Operation, Technical, and Parts Manuals. 8. Chrome wheels. 9. Guide wheel. 10. Black Powder Coated Conditioner. 11. Parking Brake. 12. Conditioner Poly Side Plate. • Additional Items to be Furnished (Optional) 1. Board Brush 2. Wash Water System w/Poly Tank 3. Water Gun for Batteries 4. Electronic Water Level Sight Gauge 5. Advanced Water System 6. Sevcon Calibrator 7. Auto Snow Breaker 8. Stainless Steel Water Distribution Pipe 9. Necessary prep work to be compatible and ready for a Latec Instruments Laser Level System ® Labels and Warnings Equipment shall comply with the American National Standards (ANSI Z 35.1) and National Safety Council recommended practices for signs and warnings. ® Training Supplier shall furnish a minimum of 4 hours of training and instruction by a certified technician on safe operation of ice resurfacing unit, emphasizing resurfacing function and machine controls. ® Warranty The resurfacer shall carry a two-year or 2,000 hour warranty on all parts. The supplier shall hold the City of Waterloo, Iowa free and harmless from any patent infringements suits arising out of the purchase of this resurfacing unit. CITY OF WATERLOO BID FORM ONE (1) NEW 552 ELECTRIC ZAMBONI ICE RESURFACER OPTION 1 Our bid for one (1) new 552 Electric Zamboni Ice Resurfacer meeting the specifications as previously stated in these bid documents, delivered F.O.B. to Leisure Services (Young Arena), 125 Commercial Street, Waterloo, Iowa, ready for use by the City of Waterloo: OPTION TRADE IN Deduct the following amount toward the purchase as specified in Option 1 for the trade- in value of a 2003 Rebuilt Model 500 Zamobni LP gas. Serial # 3575 Hours: 1685. (The City of Waterloo may choose not to trade): Deduction from Option 1 $ If awarded the contract, we agree to deliver the equipment to the City of Waterloo before June1, 2014. Failure to deliver to the City of Waterloo on or before the designated date shall result in a penalty at a daily rate of $25.00 per working day until delivery is made. We understand that this quotation will be reviewed by the Leisure Services Director and the Waterloo City Council for the purpose of securing the equipment at the most favorable cost. Life Cycle Analysis will be used when appropriate. Factors such as service location and availability, warranty, maintenance records and vendor's past performance records will be considered where applicable. Bidder Company Name Address City Contact Person State Zip Code Signature Date Phone Fax CITY OF WATERLOO LEISURE SERVICES COMMISSION BID TAB 2013 ONE (1) NEW 552 ELECTRIC ZAMBONI ICE RESURFACER The City of Waterloo is seeking competitive bids on ONE (1) NEW 552 ELECTRIC ZAMBONI ICE RESURFACER Bid requests sent to: NAME & ADDRESS AMOUNT R & R SPECIALTIES INC 484 COUNTY ROAD V V SOMERSET WI 54025 FRANK J ZAMBONI & CO INC ATTN: DOUG PETERS 15714 COLORADO AVE PARAMOUNT CA 90723 Zamboni Ice Resurfacer August 26, 2013 Bid Tab Estimate: $ Bid Security Not Required Bidder Bid Amount Frank J Zamboni & Co., Inc. Paramount, CA 90723 f .3/ , “. eS Zamboni Ice Resurfacer August 26, 2013 Bid Tab Estimate: $ /55, 6Cb Bid Security Not Required Bidder Bid Amount Frank J. Zamboni & Co., Inc. Paramount, CA 90723 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-708 RESOLUTION CONFIRMING APPROVAL OF SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE PURCHASE OF ONE (1) NEW 552 ELECTRIC ZAMBONI ICE RESURFACER. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Leisure Services Director of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of One (1) New 552 Electric Zamboni Ice Resurfacer, in the City of Waterloo, Iowa, and WHEREAS, said Leisure Services Director did file said preliminary specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of One (1) New 552 Electric Zamboni Ice Resurfacer, which were preliminarily approved by Resolution No. 2013-673 on August 12, 2013, and WHEREAS, a public hearing, upon notice, was held on August 26, 2013. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of One (1) New 552 Electric Zamboni Ice Resurfacer, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 26th day of August, 2013. ATTEST: uzy Sch.res, CMC City Cle k Ernest G. Clark, Ma or Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-709 RESOLUTION AUTHORIZING TO PROCEED IN CONJUNCTION WITH THE PURCHASE OF ONE (1) NEW 552 ELECTRIC ZAMBONI ICE RESURFACER. WHEREAS, by Resolution No. 2013-708, specifications, bid document, form of contract, etc., in conjunction with the Purchase of One (1) New 552 Electric Zamboni Ice Resurfacer, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on August 26, 2013 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said purchase proceed in accordance with said specifications. PASSED AND ADOPTED this 26th day of August, 2013. ATTEST: Suzy Sch- res, CMC City Clerk Ernest G. Clark, Mayor Council Communication City Council Meeting: August 26, 2013 Prepared: August 21, 2013 Dept. Head Signature: Number of Attachments: 3 SUBJECT: Mini -Grant Approval Submitted by: Aaron Buzza Recommended City Council Action: Approve CVB Board recommendations for funding of hotel -motel tax mini -grant applications in the following amounts: USS Robinson: $1,867.67 Electric Minds:$2,070 Grout Museum District, et al: $2,310 Summary Statement: The three applications for mini -grant funding were reviewed and scored by the CVB Board. The scores, and the percentage of the total possible score each represents, were used to determine the recommended funding. Each application represents a new event to the community. Expenditure Required: $6,247.67 Source of Funds: Hotel -motel tax grant funding Policy Issue: None Alternative: Do not fund Background Information: None MINI GRANT REVIEW Organization: USS Robinson DD562, Inc. Project(s) Overview: The USS Robinson DD562 application is for their annual reunion for those who served aboard the USS Robinson DD562. The 2013 event is their 33rd annual, and this is the first time they will meet in Waterloo. The reunion brings approximately 70 people for 3 nights. Attendees will be coming from around the country, and all should be staying in hotels. Only a few are from Iowa. Lonnie has been working with the group since 2011, and a local contact put her in contact with the main contact for the reunion. Please note: the application was turned in late in June. Summary of Use of Funds: Funding will be used to assist in paying costs for transportation of attendees in Waterloo between the hotel and local attractions like John Deere; for honorarium to Kelly Sullivan Loughren; rental of Memorial Hall; entertainment for their main banquet. Summary & How Application Relates to Goals: Goal 1: Drive overnight stays in Waterloo The event brings 70 people to town, and we can expect between 150-200 room nights. That's a good total in September, and a pretty good number for a reunion group. Their numbers are pretty consistent and they're not projecting beyond what their history shows. Goal 2: Support & reward active partners who serve/drive visitors to Waterloo The group has never been to Waterloo before, but through Lonnie's work and the work of a local contact who she visited with at an event, they are excited to be here. Goal 3: Support organizations and activities that have a positive impact on Waterloo Any reunion group that we can connect with Waterloo definitely has a positive impact on the community. The information that reunion groups share in advance with their members and the positive word-of-mouth advertising we get after the event helps point other reunion groups in our direction in the future. Goal 4: Provide seed money for new ideas/projects It is difficult to say whether or not we're "seeding" the reunion for future visits. However, this is brand new to Waterloo, and they do tend to return to places that the shipmates enjoy. Having opportunity for tours, providing good speakers and entertainment definitely helps to ensure that they are having a good experience here in Waterloo. Goal 5: Provide assistance in marketing outside Black Hawk County The reunion is marketed directly to shipmates and members of the group. Other than the local contact, all of those shipmates are from outside of the county and most from outside Iowa. Marketing is done to the 300 people on their mailing list using semi-annual mailings, in their newsletter, and in other publications from time to time. Waterloo Hotel -Motel Tax Grant application, FY 2013 Waterloo Hotel -Motel Tax Year -Round (Mini) Grant Application Entire application MUST be typed and every question must be answered fully Total Request: $2425.54 Contact Information Name of organization _USS ROBINSON DD562, Inc Total Project Cost $_12388.76 Check payable to (if different than above) FEIN Number 52-2011927 Name & Date of project/event _USS ROBINSON annual Reunion September 11-14, 2013 Contact person _Charles Smith Address 1087 Briar Patch Rd. City Broussard State La. Zip 70518 Phone number 337-367-0705 Email patcha29@aol.com Organization web address USS Robinson DD562.org 1. Organizational/Background Information a. What is the mission of your organization? Annual reunion providing a time visiting and remembering of those who served aboard the USS Robinson DD562. b. How does your organization benefit the community? Bringing into Waterloo approx.. 70 people to expend funds for hotel, meals, transportation and visiting various attractions. c. How long has your organization been in existence? This will be our 33`d reunion. d. How many staff members and/or volunteers are involved with the organization? Three Board Members, Secretary and Site Coordinator/Treasurer e. Is a member of the Waterloo City Council on your Board of Directors? If yes, please list. No 4 Waterloo Hotel -Motel Tax Grant application, FY 2013 f. How does your organization market outside of Black Hawk County? Via semi-annual mailings to all 300 approx. on mailings list, Announcements of reunions in "Tin Can Sailor Newsletter" and other similar publications. g. Has your organization/business received hotel -motel tax grants previously? If so, please provide a list of projects. No h. Have hotel -motel tax grants been received for this project previously? If so, please provide a copy of the completed project evaluation form(s) that were turned in for reimbursement. No. i. Please attach Proof of Liability Insurance, Board/Management information, IRS Documentation. 2. In what manner have you effectively supported or participated with the Waterloo CVB in the last 12 months? Examples include tradeshows, co-op marketing, event bids, etc. Worked with them to set up tours and provide info as requested needed to make this reunion a success. 3. Project/Event Information a. Please describe the project and specify the goals for the project. See 1.a. b. Please describe the mechanism for measuring the success of the project goals. Based on number of attending the reunion. c. For profit entities only: Please describe how this project is different from your normal business and how this ties into your normal business. How is this project tourism -related? d. For capital projects only: Please describe how this ties into your organization's mission, and how the project is tourism -related. How will this project allow you to draw additional people to Waterloo? 4. Is this a new project or idea? If yes, please explain how this proposal explores a new idea, new direction, is innovative or is a new project? NO 5. How does this event bring people to Waterloo from outside Black Hawk County? See la 6. What are expectations for attendance? a. How many people do you expect from outside of Black Hawk County? Approx. 70 shipmates and guests b. Please describe the specific mechanism for tracking attendance. Registered participants and hotel reservations 7. What are your expectations for hotel room use in Waterloo? Between 150-200 room nights approx.. 8. Please describe your marketing efforts. a. What specific marketing will you be doing outside of Black Hawk County? See 1.f. 9. How does this project have a positive and lasting impact on Waterloo? Bringing into City guests from all over country to see what this area has to offer. 10. Please fill out the attached budget information (attached Excel file), and provide the following budget snapshot. a. Total Income: 12529.50 b Total Expense: 12388.76 c. Net Profit (Loss) for the event: 140.74 d. Please describe how the requested grant money fits into the overall project. How will the funds be used, and does this grant have a profound impact on your ability to host this event? Used to pay for transportation to tours, pay honorariums to speaker and memorial event and performance local mystery play. 5 Waterloo Hotel -Motel Tax Grant application, FY 2013 e. How will profit (if applicable) be used by the project/organization/business? Help to defray expense of future reunions. Additional Information Are there additional details that should be known by the CVB Board of Directors or Waterloo City Council? Acknowledgment and Signature I have reviewed this Application for Grant Funds from the City of Waterloo and Waterloo Convention and Visitors Bureau. To the best of my knowledge, the information contained in this application and its attachments is accurate and complete. The Hotel -Motel Tax Grant funds are reimbursement funds for project funding already spent, and are to be used for the express purpose as stated in the Grant Application. I, the undersigned, know full and well that if this program/project does not transpire, recommendation by the Waterloo Convention and Visitors Bureau Board of Directors for funding will be withdrawn. My organization will be responsible for refunding any portion of grant funds already received or for covering the costs for portions of the project that are non -fundable or not stated herein. Signature of Applicant Date 6 Waterloo Hotel -Motel Tax Grant application, FY 2013 Acknowledgment and Signature I have reviewed this Application for Grant funds from the City of Waterloo and Waterloo Convention and Visitors Bureau. To the best of my knowledge, the information contained in this application and its attachments is accurate and complete. The Hotel -Motel Tax Grant funds are reimbursement funds for project funding already spent, and are to be used for the express purpose as stated in the Grant Application. I, the undersigned, know full and well that if this program/project does not transpire, recommendation by the Waterloo Convention and Visitors Bureau Board of Directors for f ding will be withdrawn. My organization will be responsible for refunding any portion of grant funds alrea. received r for covering the costs for portions of the project that are non -fundable or not stated 3 Signature of Applicant Date 6 GRANT WORKSHEET BASED ON 70 ATTENDEES USING KNOWN AND EXPENDITURES FROM LASTS YEARS REUNION RECEIPTS REG. FEE 4550.00 TOURS WATERLOO 5775.00 DONATIONS FM NON ATTENDEES 585.00 DONATIONS FM ATTENDING SHIPMATES 857.50 RAFFLE PROCEEDS 762.00 TOTAL 12529.50 PROJECT COSTS TOURS AND BUFFET MEAL WITH PLAY 5061.00 BUSES FOR JOHN DEERE TOUR 1278.00 * FOR LOVE OF MONEY PLAY 947.54 * HONORARIUM FOR MEMORIAL AT VETERANS MEMORIAL HALL 100.00 * BANQUET 2417.01 HONORARIUM -KELLY SULLLIVAN 100.00 * NAME BADGES 64.00 INSURANCE 393.00 HOSP. RM SUPPLIES 836.50 NEWS LETTER FOR WATERLOO 512.71 RAFFLE PRIZES 381.00 HAT PINS 298.00 TOTAL 12388.76 * REFUNDABLE COSTS MINI GRANT REVIEW Organization: Electric Minds, Non -Profit Entity of SPRRC LLC Project(s) Overview: SPRRC (Stored Potential Released & Revealed in the Community) is a local organization to help young people in the community by providing opportunities to use their talents and abilities in a productive and healthy way. They provide crisis intervention, youth/family programming, spiritual life enrichment, stage productions, community garden and more. The leader of SPRRC, Carmen Johnson, knows members of the group Another Bad Creation and reconnected with them recently. The group has agreed to come to Waterloo to provide education for the community about the music industry and offer some assistance to those in the area interested in entering the music industry. The group, which toured extensively in the late 80s and early 90s with groups like Boyz II Men and Bel Biv Devoe, will offer a panel discussion for the community and then headline a concert in the evening. The panel is intended for a slightly younger audience, while the audience for the concert will likely be adults 25-45. Summary of Use of Funds: Funds will be used to pay the honorarium for one of the six entertainers. Additional local sponsors and donors are being sought for contributions for the other members of the group. Summary & How Application Relates to Goals: Goal 1: Drive overnight stays in Waterloo It is difficult to know exactly how many to expect. When I met with the planner, she indicated that the audience would be people who should have the means to stay overnight, and who might be more apt to stay overnight just because of the timing of the event. Goal 2: Support & reward active partners who serve/drive visitors to Waterloo The goals of the event are to provide education and to bring people to town for the event. The event will be marketed outside of the Cedar Valley to areas that are easily accessible to Waterloo. The name recognition of Another Bad Creation will be the major factor in bringing people to the event. Goal 3: Support organizations and activities that have a positive impact on Waterloo The event itself will provide a positive educational opportunity for those interested in learning more about the music industry and provide a safe and positive concert event, as well. It reconnects people with Waterloo roots to our community and that may offer additional positive impact down the road. SPRRC itself is an organization that is providing positive outlets and opportunities for youth in the community in all of its activities. Goal 4: Provide seed money for new ideas/projects This is a new event and something that is very different than what has been available previously. Goal 5: Provide assistance in marketing outside Black Hawk County The event will be marketed throughout Iowa — specifically in areas like Cedar Rapids, Ft. Dodge, Des Moines, the Quad Cities, and Iowa City. Waterloo Hotel -Motel Tax Grant application, FY 2013 Waterloo Hotel -Motel Tax Year -Round (Mini) Grant Application Entire application MUST be typed and every question must be answered fully Total Request: $3,000 Total Project Cost $20,000 Contact Information Name of organization Electric Minds, Non -Profit Entity of SPRRC LLC Check payable to (if different than above): Same as Above FEIN Number 46-3230309 Name & Date of project/event: 80s vs 90s House Party: Cedar Valley Style Contact person: Carmen S Johnson Address: 1113 Central Avenue City: Evansdale State: IA Zip: 50707 Phone number: 319-233-8483 Email sprrc@live.com Organization web address www.sprrc.org 1. Organizational/Background Information a. What is the mission of your organization? This Mission of SPRRC is "To expose the potential in others and empower them to take their position in their home, school, community and society." b. How does your organization benefit the community? c. How long has your organization been in existence? SPRRC was launched October 20th 2012 d. How many staff members and/or volunteers are involved with the organization? Currently we have 5 Board Members for our Non -Profit entity and 7 volunteers to help with this event. SPRRC does not have any employees as of yet. e. Is a member of the Waterloo City Council on your Board of Directors? If yes, please list. No E How does your organization market outside of Black Hawk County? For this particular event, we are announcing it with several media outlet in the cities of Des Moines, Cedar Rapids, Iowa City, Fort Dodge and Davenport. g. Has your organization/business received hotel -motel tax grants previously? If so, please provide a list of projects. No h. Have hotel -motel tax grants been received for this project previously? If so, please provide a copy of the completed project evaluation form(s) that were turned in for reimbursement. No i. Please attach Proof of Liability Insurance, Board/Management information, IRS Documentation. 2. In what manner have you effectively supported or participated with the Waterloo CVB in the last 12 months? Examples include tradeshows, co-op marketing, event bids, etc. We have not participated. 3. Project/Event Information a. Please describe the project and specify the goals for the project. The goal of this project is to 1) Engage the Community and Educate them about a specific topic. In this instance, it is the Music Industry. We have many in 1 Waterloo Hotel -Motel Tax Grant application, FY 2013 our area that have potential to do great things but many are unaware of expectations and the determination it takes to achieve success. The group that we are bringing here for this occasion are Platinum Artists that know the industry first hand. 2) Positive and FUN Entertainment for our community. We also want to provide something unique and able to be enjoyed by the masses. Safe, Family Friendly and also Clean fun for the middle aged -adults. b. Please describe the mechanism for measuring the success of the project goals. We will measure success by the response and attendance at this event. c. For profit entities only: Please describe how this project is different from your normal business and how this ties into your normal business. How is this project tourism -related? SPRRC is a Consulting and Community Outreach organization that assists youth/families in our community in various areas. We also do stage productions. This is more of an Open Panel w/ discussion and a Party which are things we do not do on a regular basis. This project is tourism related due to the fact of who these artists are and that we are marketing this event outside of the cedar Valley. d. For capital projects only: Please describe how this ties into your organization's mission, and how the project is tourism -related. How will this project allow you to draw additional people to Waterloo? 4. Is this a new project or idea? If yes, please explain how this proposal explores a new idea, new direction, is innovative or is a new project? This is a new project in that we are bringing in this group to not only perform but to speak about their personal experiences in the music industry. I believe this will help those in our community who are interested in this field to better understand how it functions. For those who enjoy *Os/90s music will get the opportunity to hear Hits from that ear performed by a Another Bad Creation (ABC, INC) and various artists from this city/surrounding areas. 5. How does this event bring people to Waterloo from outside Black Hawk County? We are marketing in Des Moines, Fort Dodge, Davenport, Iowa City and Cedar Rapids. This is a 80s vs 90s House Party so we are intuiting the "state" to our party here in the Cedar Valley. The group will be the big draw and since they will be here for 2 days, I believe that will give many the opportunity to experience them. 6. What are expectations for attendance? a. How many people do you expect from outside of Black Hawk County? 1000 b. Please describe the specific mechanism for tracking attendance. Attendance will be tracked through ticket sales and survey for the panel 7. What are your expectations for hotel room use in Waterloo? We have reserved 3 room for the group and asked that 25 more be on stand-by. We EXPECT a large showing for this and since the group will be performing at and staying at the Ramada Hotel and Convention Center, we anticipate that particular hotel to be used. 8. Please describe your marketing efforts. a. What specific marketing will you be doing outside of Black Hawk County? We are using Media in the forms of newspaper, radio and also Social Media. We will have the group Live via phone on 2 occasions just to let them introduce themselves and inform of the reason they are coming. 9. How does this project have a positive and lasting impact on Waterloo? I believe this is a positive event. It will be entertaining as well. With all that has been happening in our community with violence and discord, I believe that this will give us a chance to interact with each other on a city -friendly level and hopefully allow us a time to just have fun. The effect will be lasting because of the nature of the event; this is unique and ABC will make sure we remember their presence in the city. We also hope to draw interest in the area of Fine Arts so that we can continue to cultivate our community in this arena. 2 Waterloo Hotel -Motel Tax Grant application, FY 2013 10. Please fill out the attached budget information (attached Excel file), and provide the following budget snapshot. a. Total Income: 48,500 b. Total Expense: 21,000 c. Net Profit (Loss) for the event: a percentage of ALL Profit will go to Tri -County Head Start and The Junior Trojans. d. Please describe how the requested grant money fits into the overall project. How will the funds be used, and does this grant have a profound impact on your ability to host this event? Our request fits because are expense will be great and your contribution, added to our other efforts will help make this happen. These funds will be used to host 1 of the 6 group members. 3,000 is the amount is cost for each member. e. How will profit (if applicable) be used by the project/organization/business? The profit will be a profit for the community...not just Electric Minds. We are planning several programs, initiatives, productions with the future intentions of building a Fine Arts Center with all that one needs, in that one place, to be Successful. From a Full Theater, Dance Hall, Recording Studio, Gym and TRAINING in these areas to Counseling, Outreach/Family Services; the profit is for the Cedar Valley. Additional Information Are there additional details that should be known by the CVB Board of Directors or Waterloo City Council? Acknowledgment and Signature I have reviewed this Application for Grant Funds from the City of Waterloo and Waterloo Convention and Visitors Bureau. To the best of my knowledge, the information contained in this application and its attachments is accurate and complete. The Hotel -Motel Tax Grant funds are reimbursement funds for project funding already spent, and are to be used for the express purpose as stated in the Grant Application. I, the undersigned, know full and well that if this program/project does not transpire, recommendation by the Waterloo Convention and Visitors Bureau Board of Directors for funding will be withdrawn. My organization will be responsible for refunding any portion of grant funds already received or for covering the costs for portions of the project that are non -fundable or not stated herein. Signature of Applicant Date 3 Income: list all income expected for the project. Round dollar figures to the nearest dollars. Please note if income from grants/sponsors has been secured or if funds are still pending. Income Source Income/In-Kind (please note if cash or in- Pondin /Secured Entry Fees/Admissions/Registrations 0 Ticket Sales Pending urnnrv,aa.,.n Advertising 500 Business Ads Pending Sponsorships 10,000 Businesses Pending Grants (please specify) 5,000 Businesses Pending Marketing/Promotion 1,500 Sound 1,000 Media 1,000 Merchandise Sales 0 Ticket Sales 30,000 Community Pending Donations 3,000 Community Pending Other (please specify) 0 Total Income 48500 Expenses: Provide an itemized list of all expenses, including both fundable and non -fundable items Note which fundable expenses will be met by the Hotel -Motel Tax Grant. Ca h and in-kind match funds must be 50% of the total project cost or greater. Expenses should include items like the following: Travel expenses, bid/guarantee fees, registration costs, facility rental, equipment rental, design costs, capital expenses (please specify each), safety and security costs, medical services, salaries, professional services (legal, accounting, etc.), prizes (cash and other), marketing and advertising, insurance, honoariums, speaker's fees, hotel rooms, food & beverage, postage, phone, utilities, printing, other (please specify), Please note that this list includes examples that are both fundable and non fundable. Refer to the list on pages 2 & 3 for the complete list of fundable and non -fundable. Expense Description Expense Total Fee for 6 Member Group 12,000 ... ...... ....._y_1-.,. ..o......ia..ai urnnrv,aa.,.n Travel (Air) 3,000 Hotel 800 800 Venue 800 800 Marketing/Promotion 1,500 Sound 1,000 Media 1,000 Totals 20100 0 1600 0 MINI GRANT REVIEW Organization: Grout Museum District, et al Project(s) Overview: Cedar Valley of the Zombies is a partnership between the Grout, Waterloo Center for the Arts, Waterloo Community Playhouse/BH Children's Theater, CF Public Library and Days Inn & Suites targeted at young adults across Iowa. It is a brand new event that has been in the works since late spring. The event will feature author Susan Dennard and Steve Adelmund, a staff writer for Zombie Zone News. Dennard will discuss her two novels, and Adelmund will present a Zombie survival workshop. In addition, six alternative rock/punk bands will perform at a concert called Zombie Ball: Rock'pocalypse. The event is targeted at younger adults, a large audience for Zombie literature, movies, music, etc. The Zombie trend is extremely popular worldwide, and the entities partnering to present this event typically don't serve the audience this will bring as much as a younger or older audience. Summary of Use of Funds: Funds will assist in paying for bands, sound for the concert, speaker fees/travel costs, and advertising. All of those are fundable. The fees associated with the speakers and for the bands are very reasonable. The Days Inn & Suites has provided a donation and a Cedar Falls Civic Foundation grant has been secured, as well. Summary & How Application Relates to Goals: Goal 1: Drive overnight stays in Waterloo The event is intended to draw people to town and to the event, and by partnering with a hotel, the organizations have made overnight stays a priority. Packaging the hotel and tickets to the event makes it very easy for someone from outside of Waterloo to attend and spend the night. The hotel package is reasonably priced and should encourage attendance. Goal 2: Support & reward active partners who serve/drive visitors to Waterloo With the exception of the CF Public Library, all of the partners are good partners of ours and are in the business of bringing visitors to town. Goal 3: Support organizations and activities that have a positive impact on Waterloo Each of the partners have their own positive impact on the community, and the partnership with this event should have a very positive impact. Working together to bring a new and different audience will definitely be beneficial for the community. Goal 4: Provide seed money for new ideas/projects This is a brand new event that has been in the works for a few months. The partners looked at different dates and picked a weekend in a typically slower month that isn't as busy in Waterloo. Goal 5: Provide assistance in marketing outside Black Hawk County The marketing will be very widespread across Iowa. Using traditional media (paid and non -paid), Public Service Announcements, contacts through Iowa libraries, social media and websites, the information about the event will be very accessible to a very large audience outside of Black Hawk County. Waterloo Hotel -Motel Tax Grant application, FY 2013 Waterloo Hotel -Motel Tax Year -Round (Mini) Grant Application Entire application MUST be typed and every question must be answered fully Total Request: $3 000 Contact Information Total Project Cost 58,180 Name of organization Grout Museum Distri Ct In partnership with: Waterloo Center for the Arts. Waterloo Community Pla housey/Black Hawk Children's Theatre. Cedar Falls Public Library and Days Inn & Suites Waterloo Check payable to (if different than above) FEIN Number 42-1333059 "� 11 Name & Date of project/event Cedar Valles of the Zombies October rt $ 5, 2013 Contact person Cyd McHone Address 503 South St.. City Waterloo State Iowa Zip 50701 Phone number 319.234.6357 Email cyd.mchone@gmdistrict.org Organization web address www.groutmuseumdistrict.org 1. Organizational/Background Information a. What is the mission of your organization? The mission of the Grout Museum District is to provide a better understanding of our world by collecting, preserving and interpreting history and illustrating scientific principles. The Grout Museum collects, preserves and interprets cultural and natural history of the region; the Sullivan Brothers Iowa Veterans Museum honors all Iowans who served the nation from the Civil War to the present; the Rensselaer Russell House Museum and the Snowden House preserve and interpret elements of the Victorian age; and the Bluedorn Science Imaginarium provides exhibitions and programming that inspire study of the sciences b. How does your organization benefit the community? The Grout Museum District's collection of over 100,000 artifacts and archives reflect the cultural and natural history of the region. All program activities and exhibits throughout the Museum 1 Waterloo Hotel -Motel Tax Grant application, FY 2013 District strive to educate, enthuse, and entertain by providing experiences for a diverse population. The GMD also has an economic impact on local businesses. The museum district has tripled the number of bus tours through its doors since the opening of the Sullivan Brothers Iowa Veterans Museum. These visitors also shop, have meals in local restaurants and stay in area hotels. c. How long has your organization been in existence? Henry Grout's collection was exhibited in the YMCA during the late 1930s through the early 1950s. The Grout Museum was built beginning in 1954 and opened to the public in 1956. d. How many staff members and/or volunteers are involved with the organization? 18 Full-time staff, 17 part-time staff and over 400 volunteers. e. Is a member of the Waterloo City Council on your Board of Directors? If yes, please list. Yes. Harold Getty f. How does your organization market outside of Black Hawk County? • The Museum District advertises in trade publications such as ✓ The Group Travel Leader ✓ Northeastern Group Tour Magazine ✓ Leisure Group Travel ✓ The Reunion Network's Reunion Friendly News ✓ AAA Magazine • The museum also advertises in specialty travel inserts in news publications such as ✓ The Des Moines Register ✓ Dubuque Herald ✓ Cedar Rapids Gazette. • The Group Tour Director attends at least one military reunion marketplace, the Iowa Group Travel Association and Central Iowa Tourism Tradeshow and at least one other group tour show per year. • Commercials and/or special stories on KWWL, KCRG and KGAN • Email blast to all leads gathered at tradeshows and marketplaces • Promotions on Iowa Public Radio g. Has your organization/business received hotel -motel tax grants previously? If so, please provide a list of projects. 2 Waterloo Hotel -Motel Tax Grant application, FY 2013 2012-2013 $21,570 Exhibits, Programs & Marketing 2011-2012 $10,000 Billboards $10,000 Military Reunion Marketing 2010-2011 $5,000 Group Tour Marketing $2,500 MASH: Operation Showtime 2009-2010 $10,000 Group Tour Marketing $5,000 Billboard marketing campaign 2008-2009 $2,000 Trade Show Marketing $6,000 Grand Opening Marketing 2007-2008 $6,000 5 Sullivan Brothers Recognition for Military Commitment $8,000 Veterans Memorial Stained Glass Art Project 2006-2007 $8,000 5 Sullivan Brothers Recognition for Military Commitment $5,000 50th Anniversary Celebration — exhibits and programming 2005-2006 $8,500 5 Sullivan Brothers Recognition for Military Commitment $2,000 Television Marketing Campaign 2004-2005: $5,600 Television Marketing Campaign 2003-2004: $4,000 Television Marketing Campaign $3,000 Applique Anthology: Unique Artistry in Quilts Exhibit 2002-2003: $7,500 Television Marketing Campaign $4,200 Billboard Marketing Campaign $3,600 Old House Fair & Tour of Homes $1,100 Travel Show Booth Upgrades and Travel Show Registration 2001-2002: $7,387 Television Marketing Campaign $4,207 Group Tour Manual and Travel Show Registration $4,925 Old House Fair & Tour of Homes 2000-2001: $10,000 Tourism and Visitor Enhancements 1999-2000: $11,500 Tourism and Visitor Enhancements 1998-1999: $12,818 Tourism and Visitor Enhancements 1997-1998: $14,545 Tourism and Visitor Enhancements 1996-1997: $20,000 Tourism and Visitor Enhancements 3 Waterloo Hotel -Motel Tax Grant application, FY 2013 1995-1996: $16,000 Promotional and general operating support 1994-1995: $20,108 Tourism and Visitor Enhancements 1993-1994: $17,000 Tourism and Visitor Enhancements h. Have hotel -motel tax grants been received for this project previously? If so, please provide a copy of the completed project evaluation form(s) that were turned in for reimbursement. No. This is a new project. i. Please attach Proof of Liability Insurance, Board/Management information, IRS Documentation. On file at the CVB office. 2. In what manner have you effectively supported or participated with the Waterloo CVB in the last 12 months? Examples include tradeshows, co-op marketing, event bids, etc. The Grout has participated in several cross promotion opportunities such as Reunion Friendly Network co-op ad, a Reunion Friendly Network direct mail service that will target over 1500 reunion groups in the Midwest, promoting full-day and half-day itineraries to group tour operators, and assisting in organizing and hosting familiarization tours for group tour operators. The Grout's group tour director has attended the Travel Iowa Marketplace and other tourism association meetings with CVB staff, and serves on the planning committee for the 2013 Iowa Tourism Conference. The Grout rental facilities coordinator has worked with CVB staff to promote Waterloo to meeting planners. 3. Project/Event Information a. Please describe the project and specify the goals for the project, Cedar Valley of the Zombies is a partnership to reach young adults all across the state of Iowa and encourage them to stay overnight and attend area cultural organizations. The Cedar Falls Library, Waterloo Center for the Arts, Waterloo Community Playhouse/Black Hawk Children's Theatre and the Grout Museum District are planning activities over the first weekend of October to focus on the current young adult interest in Zombies. Author Susan Dennard will come to the Cedar Valley for meet the author events, discussions and book signings. Dennard is a writer, reader, lover of animals and eater of cookies. She used to be a marine biologist, but now writes novels. And not novels about fish either, but novels about kick - butt heroines and swoon -worthy rogues (she really likes swoon -worthy rogues). She lives in the Midwest with her French husband and Irish setter. Her debut novel, Something Strange and Deadly, and its sequel, A Darkness Strange and Lovely, are available from HarperTeen. 4 Waterloo Hotel -Motel Tax Grant application, FY 2013 Steven "Steve the Zombie" Adelmund, staff writer/reviewer for Zombie Zone News, www.zombienews.com will provide a Zombie survival workshop. Topics of discussion will include: Are Zombies Real? - the scientific plausibility of the modern Zombie (as explored by Harvard's Dr. Steve Schlozman), Haitian zombies and a brief history of zombies in popular culture. Hands-on activities will follow the discussion and include: The importance of a Zombie survival kit and how to make one, survival instincts - the power of using all senses in the wilderness, REAL Social Networking - How to assemble a "Killer Party" (no one survives alone - all skill sets are needed in your group) and basic emergency survival tips and tricks. Steve the Zombies' program is designed to be interactive and educational, He uses this fun topic to prepare participants for any type of disaster, not just the Zombie Apocalypse. He encourages follow-up reading and research. Six alternative rock/punk bands will perform Saturday night at the Zombie Ball: Rock'pocalypse: Lover's Speed, Joe Meteorite, The Space Peanuts, Growing Old, Peas + Carrots, and Desire My Difference. Schedule of Events: Friday. October 4: 6:00 p.m. Zany Zombie Zone Meet the Author - Susan Dennard Feast on Zombie Finger Foods Double Feature: I am Legend and Warm Bodies Saturday, October 5: 11:00 a.m. Author Talk and Book Signing Susan Dennard 3:00 p.m. Better Safe than Zombie Steve the Zombie Zap the Zombies Demo - Using electricity to kill zombies Imaginarium Science Educator SBVIM Lobby & Theatre Cedar Falls Public Library Bluedorn Science Imaginarium 6:30 p.m. Zowie Zombie Make-up Clinic Black Hawk Children's Theatre 7:00 p.m. Zombie Ball - Rock'pocalypse Lover's Speed Joe Meteorite Walker Building Riverloop Amphitheater 5 Waterloo Hotel -Motel Tax Grant application, FY 2013 The Space Peanuts: alternative rock punk from Waterloo Growing Cold Peas + Carrots Desire My Difference b. Please describe the mechanism for measuring the success of the project goals. The number of hotel packages sold and the attendance at each event. c. For profit entities only: Please describe how this project is different from your normal business and how this ties into your normal business. How is this project tourism -related? d. For capital projects only: Please describe how this ties into your organization's mission, and how the project is tourism - related. How will this project allow you to draw additional people to Waterloo? 4. Is this a new project or idea? If yes, please explain how this proposal explores a new idea, new direction, is innovative or is a new project? Yes. This project will bring young people to the Cedar Valley, an underserved demographic, by using a very popular trend to offer unique activities. 5. How does this event bring people to Waterloo from outside Black Hawk County? A promo package via email will be sent to 250 group tour organizers and operators. Over 330 libraries will be contacted to promote the weekend to their patrons and communities. 6. What are expectations for attendance? a. How many people do you expect from outside of Black Hawk County? The goal is to bring 200 visitors to Waterloo/Cedar Falls for these activities. b. Please describe the specific mechanism for tracking attendance. Attendance will be tracked by the number of hotel packages sold. Individual admissions will be tracked at each venue and zip codes will be collected at the Bluedorn Science Imaginarium. 7. What are your expectations for hotel room use In Waterloo? The goal is to sell 20 packages which will be 40 room nights. The Cedar Valley of the Zombies event is partnering with the Days Inn & Suites. The packages will be sold for $210 and will include: 2 nights in a room with 2 double beds and 4 Zombie Passes to all of the Zombie events over the weekend. This equals to $52.50 per person, which is a very affordable weekend get- away. 6 Waterloo Hotel -Motel Tax Grant application, FY 2013 8. Please describe your marketing efforts. a. What specific marketing will you be doing outside of Black Hawk County? The Grout Museum District has over 330 library contacts from all over Iowa and surrounding states. These contacts have been developed through the very successful Science Outreach program which has served these communities for the last several years. The goal of this project is to get those youth to visit the Cedar Valley. Email forwards and fliers will be sent to all the libraries. These library contacts will promote this event to their library patrons and communities. The event will be promoted on the Facebook pages and websites of all of the Zombie Partners: Grout Museum District, Cedar Falls Public Library, Waterloo Center for the Arts, Waterloo Community Playhouse/Black Hawk Children's Theatre and Days Inn & Suites. Fliers and rack cards will be placed in all of the hotels in eastern Iowa owned by the Days Inn & Suites. Public Service Announcements will be sent to radio stations all over Iowa. Grout staff will promote the weekend on KGAN An ad will be placed in the Cedar Rapids Gazette entertainment section. 9. How does this project have a positive and lasting impact on Waterloo? This is a niche market that is underserved. Visitors will experience several of the Cedar Valley's quality institutions. This theme is popular with this demographic. Showcasing Waterloo and Cedar Falls to youth from all over Iowa to will provide them with a positive image of this area and what it has to offer. 10. Please fill out the attached budget information (attached Excel file), and provide the following budget snapshot. a. Total Income: $8,180.00 b. Total Expense: $8,180.00 c. Net Profit (Loss) for the event: d. Please describe how the requested grant money fits into the overall project. How will the funds be used, and does this grant have a profound impact on your ability to host this event? Hotel/Motel Mini Grant funds will be used for bands and sound, speaker fees and travel expenses and advertising costs. If not funded by the mini grant, the project will be scaled back, but still be held. e. How will profit (if applicable) be used by the project/organization/business? Additional Information Are there additional details that should be known by the CVB Board of Directors or Waterloo City Council? 7 Waterloo Hotel -Motel Tax Grant application, FY 2013 Acknowledgment and Signature I have reviewed this Application for Grant Funds from the City of Waterloo and Waterloo Convention and Visitors Bureau. To the best of my knowledge, the information contained in this application and its attachments is accurate and complete. The Hotel -Motel Tax Grant funds are reimbursement funds for project funding already spent, and are to be used for the express purpose as stated in the Grant Application. I, the undersigned, know full and well that if this program/project does not transpire, recommendation by the Waterloo Convention and Visitors Bureau Board of Directors for funding will be withdrawn. My organization will be responsible for refunding any portion of grant funds already received or for covering the costs for portions of the project that are non -fundable or not stated herein. hatd 13, 2013 Signa re re of Applicant Dated 8 Income: List all income expected for the project. Round dollar figures to the nearest dollars Please note if income from grants/sponsors has been secured or if funds are still pending Income Source Income/In-Kind (please note if cash or in- • Entry Fees/Admissions/Registrations ..... ..... ............y... 220 r ctiV11151.CLUI cu m -sumo rviaten Advertising 500 500 Sponsorships 150 150 Grants (please specify) 830 Cedar Falls Civic Founda Secured - Cash Make-up and costumes 3000 Hotel/Motel Pending Per -Diem Meals 90 , 90 Air Fare 700 700 Survival Kit Supplies 240 240 Merchandise Sales 3,000.00 3,000 Ticket Sales 750 680 70 Donations 150 Days Inn & Suites Secured - In -Kind Other (please specify) Hotel Package Sales (20) 4,200 Sales Pending Total Income siBb Expenses: Provide an itemized list of all expenses, including both fundable and non -fundable items Note which fundable expense will be met by the Hotel -Motel Tax Grant. Cash and in-kind match funds must be 50% of the total project cost or greater. Expenses should include items like the following: Travel expenses, bid/guarantee fees, registration costs, facility rental, equipment renta design costs, capital expenses (please specify each), safety and security costs, medical services, salaries, professional services (legal, accounting, etc., prizes (cash and other), marketing and advertising, insurance, honoariums, speaker's fees, hotel rooms, food & beverage, postage, phone utilities, printing, other (please specify). Please note that this list includes examples that are both fundable and non fundable. Refer to the lis on pages 2 & 3 for the complete list of fundable and non fundable. Expense Description Expense Total Susan Dennard Fee 600 ..... ............y... 220 ,.a..,,.,a...., 280 m -sumo rviaten Steve The Zombie Fee 500 500 Hotel Room for Author 150 150 Bands and Sound 900 900 Make-up and costumes 250 250 Per -Diem Meals 90 , 90 Air Fare 700 700 Survival Kit Supplies 240 240 Note Rooms (20 packages) 3,000.00 3,000 Cedar Rapids Gazette 750 680 70 Printing Costs - fliers/rackcards 1000 1000 Totals 8180 3000 4930 150 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323.. RESOLUTION NO. 2013-710 RESOLUTION APPROVING WATERLOO CONVENTION AND VISITORS BUREAU BOARD RECOMMENDATIONS FOR FUNDING OF HOTEL/MOTEL TAX MINI -GRANT APPLICATIONS. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the recommendations from the Waterloo Convention and Visitors Bureau Board for funding of the following hotel/motel tax mini -grant applications, be and the same is hereby approved: USS Robinson $1,867.67 Electric Minds $2,070.00 Grout Museum District, et al $2,310.00 PASSED AND ADOPTED this 26th day of August, 2013. ATTEST: Suzy Scha$s, CMC City Clerk Ernest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-710 RESOLUTION APPROVING WATERLOO CONVENTION AND VISITORS BUREAU BOARD RECOMMENDATIONS FOR FUNDING OF HOTEL/MOTEL TAX MINI -GRANT APPLICATIONS. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the recommendations from the Waterloo Convention and Visitors Bureau Board for funding of the following hotel/motel tax mini -grant applications, be and the same is hereby approved: USS Robinson $1,867.67 Electric Minds $2,070.00 Grout Museum District, et al $2,310.00 PASSED AND ADOPTED this 26th day of August, 2013. ATTEST: Ernest G. Clark, Mayor Suzy Schar s, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: August 26, 2013 Prepared: August 21, 2013 Dept. Head Signature i l # of Attachments: 1 SUBJECT: Professional Services Agreement with Shive-Hattery Consultants Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Approve Agreement with Shive Hattery Summary Statement The agreement is for Shive-Hattery to conduct the required studies and analysis and preparing three (3) Iowa Clean Air Attainment Program grant applications. The agreement is a lump -sum fixed price enumeration type. The deadline for the grant submission is October 1, 2013. Expenditure Required $11,500 Source of Funds 413 G.O. Bonds Policy Issue Alternative Background Information: There are 3 areas that need traffic related improvements and upgrades: 1- San Marnan in the vicinity of Crossroads: The new state of the art Traffic Adaptive technologies can provide an opportunity to improve traffic operations particularly during the shopping peak hours and shopping seasons. Fiber optics connections, more detections, and new controllers will be needed. 2- Downtown Retiming: The traffic patterns, traffic generation, and street directions have changed. The coordination and synchronization timing is now very inefficient except on the one-way pairs. Re -timing is needed about every 3 years. Last time the signals were retimed was 13 years ago. Many things have changed since then. 3- Central Control System: Waterloo is the only city in Iowa that is still using the old closed loop central control system. This is a 1980's technology and has been replaced my advanced central control systems. Other jurisdictions have upgraded many years ago. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-711 RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT WITH SHIVE-HATTERY CONSULTANTS OF CEDAR RAPIDS, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Professional Services Agreement dated August 26, 2013, in the amount of $11,500.00, to conduct the required studies and analysis and prepare three (3) Iowa Clean Air Attainment Program grant applications, by and between Shive-Hattery Consultants of Cedar Rapids, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 26th daof August, 2013. ACeet rnest G. Clark, Mayor ATTEST: Suzy Schar:s, CMC City Clerk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication City Council Meeting: August 26, 2013 Prepared: August 21, 2013 Dept. Head Signature: # of Attachments: ! SUBJECT: Request to approve a temporary encroachment agreement with JSA Development, LLC for the placement of a 105 square foot triangular bulletin board within the West 4th Street Right-of-way in front of 223-229 West 4th Street. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Resolution of Approval Summary Statement: Currently JSA Development is redeveloping the historic properties at 223-229 W 4th Street and would like to temporarily place a 105 square foot bulletin board sign as a construction/jobsite style sign in front of the buildings on the sidewalk within the right-of-way of W 4th Street to advertise the renovation of the buildings. The proposed sign has been approved by the Main Street Design Council and has been approved for a variance for the size by the Board of Adjustment, as the sign is 41 square feet larger than the typical 64 square foot maximum for bulletin board type signs. The encroachment agreement was also recommended for approval by the Planning and Zoning Commission. Expenditure Required. None. Source of Funds: n/a Policy Issue: Encroachment Agreements Alternative: Legal Description: Lot 6, except the Northeast 60' thereof, and the Northwest 25 feet of Lot 7, except the Northeast 60' thereof, in Block 8 of the Original Plat of Waterloo West in the City of Waterloo, Black Hawk County, State of Iowa. Cc: Noel Anderson, Director of Community Planning and Development Eric Thorson, City Engineer --file-- CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREEN REQUIRED: DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, August 6,2013 Request for an encroachment agreement to allow for the construction of a jobsite style sign located on the sidewalk within the right-of-way of West 4t Street in front of 223-229 W 4th Street. JSA Development, LLC, 315 E 5th Street The applicant is requesting an encroachment agreement to allow placement of a 105 square foot triangular bulletin board style. The request would not appear to have a negative impact on the surrounding neighborhood, as the request is temporary and is located in a wide area of right-of-way that contains a number of other objects including trees, poles and benches. The request would not appear to have a negative impact on traffic and pedestrian conditions in the area. The proposed sign would be located over 5' from the road and in the middle of the sidewalk, with sufficient room for pedestrians to still utilize the sidewalk. The 218 Trail is located one block to the southwest. The site and all surrounding areas are zoned "C-3" Central Business District and has been since the adoption of the Zoning Ordinance in 1969. Northwest- Convention Center. Northeast- Ramada Inn, and further northeast is the Waterloo Building and a parking ramp. Southwest- The 300 block of West 4th Street with multiple bars, restaurants and other commercial uses. Southeast- The 200 block of Jefferson Street including Quality Inn and Suites and other commercial uses. The building for which the proposed sign would be located in front of and advertise the redevelopment of were built in the 1890's. Surrounding properties were developed and redeveloped from the 1890's through present day. No buffers or additional screening would be needed with this request. The request would not appear to have an impact on drainage in the area. This structure is located within the Zone -X, which is not a specified flood hazard area as indicated by the Federal Insurance Flood Insurance Rate Map certified July 18, 2011. Soldiers and Sailors Park is located one block to the northeast and Washington Park is located three blocks to the southwest. There is an 8" sanitary sewer located in the vicinity of the proposed sign, however the proposed temporary sign will not require any 08-07-13 223-229 W 4th Sign Encroachment JSA Development Page 1 of 2 STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: August 6, 2013 excavation and would not have any negative impact on the sewer. The property is shown on the Future Land Use Map as commercial. The proposed encroachment is located within the Primary Growth Area as defined by the Comprehensive Plan. Currently the applicants are redeveloping the historic properties at 223-229 W 4th Street and would like to temporary place a 105 square foot bulletin board or construction/jobsite style sign in front of the buildings on the sidewalk within the right-of-way of W 4th Street to advertise the renovation of the buildings. The proposed sign is 41 square feet larger than the typical 64 square foot maximum for bulletin board type signs, however the sign has been approved for a variance to the size by the Board of Adjustment at their July 23, 2013 meeting. There is no platting required for this request. Therefore, staff recommends that the request for the encroachment agreement be approved for the following reasons. 1. The request would not appear to have a negative impact on the surrounding area. 2. The request is temporary and will be removed after the renovation is completed, but no later than one year from the date of issuance of a sign permit. And subject to the following condition: 1. The sign shall be placed over the exiting tree grate where the tree has been removed. 08-07-13 223-229 W 4th Sign Encroachment JSA Development Page 2 of 2 ICity of Waterloo Planning, Programming and Zoning Commission August 6, 2013 Properties Proposing Encroachment Agreement 223-229 W 4th St Encroachment Agreement JSA Development W� I ti J, -.L //�\,i°; r._ } ''�i `'%/ 100 50 0 100 %;1073 \O I Feel vo. ve.aeee MATERLCO,I*ewc. PROJECT NAM WALDENS BLOCK WATERLOO, IA 1 +Yaaz TOM NAGLE JDK 6-1 8-13A 3/4I =1'0" WALOENS BLOCK/ 6-18-t3AFS AMENS BLOC 8x5TIF 7-8.13 TMS ARTWORK IS PROPER„ OF NAGLE SIGNS INC. AND MAY NOT SE REPRODUCED } THIS RENDERING IS FOR nEPRESENTAnoNAL VRPCSEE CNLY Cebe output may not be owl wiles Ne'MM Cl p,IMdno This twins. Mese oalosas Incolnct, pleas., pwslde the coma PMS math &Ne revision Mu be made. INE; aLIMOR% fig 1 ---, 11 1111 ro11[n1 1111 ^Vpli ISYO'RlcAr.11.:Y 1Ob°ERN SPACI PROJECT 4;;RETAIL/OFFICES;'. RESIDENTIAL LOFTS www.jsadevelopment.com 6' x 6' APPROVAL DATE WILFUR .VOILM -7414 TOLL EAAN, Me >a• MFASNALLTOwN. WOO. PROJECTkNANME WALDENS BLOCK WATERLOO, IA TOM NAGLE JOK 6-18-13A 3/4"=10" WALDENS BLOCIV 6-i9-13AfS COP YM 7113 TRIO ARTWORK IS PROPERTY OF NAGLE SIXC AND MAY FOC TA FEPKOOCCED TICS SENDERENS IS FOR REPXESRNYATONAL POAPOSEE ONLY Color dnp"l Indy nor De aoCINren viten or n no ng Nb em ks If Nese orlon are In W IRQ pleme np'de Me coned PMS mesh 5 No SLITS w116e nude TOP VIEW STREET EXISTING TREE GRATE WITH DEAD TREE STUMP 5-51'J SIDEWALK/BUILDINGS "INTERIOR STRUCTURE/MOUNTING TBD UPON DISCUSSION WITH CITY ENGINEERING *EXACT POSITION WILLVARY APPROVAL DATE '. /qa6&f:1 -3-! u W?,:• 1at- 223-229 West 4th Street- Variance to allow a 105 SF bulletin board style sign, 41 SF larger than allowed. (UN sours eIllssa SW. C.Stfr m.mu_..no( ..'+.rno Wally y ▪ 4un.a .tlasesta, dm.Ge.ne. ...l.tl« .aM eiu+•Howl conty. the . 1.nt.rV�iemeiryaea. 1,Cf Isiv.• makes n byL.tl.n MPw*mossy dIMHVit s FsbItnaM1the .ovary Nx.d. lkas. eMNtl d m. oM ..an�.mnma.m.. ele, Iscalsd .1 Os, Mei H4xk ens1so/a 05•wcom{leee PM MVO. Hwrepon. 25 50 100 Feel © 2013 s br.pRra�� Linnea Martinez From: ARIC SCHROEDER Sent: Wednesday, August 21, 2013 12:51 PM To: Linnea Martinez Cc: SUZY SCHARES; NOEL ANDERSON; Chris Wendland; ddeeds@jsadevelopment.com; PATTIE MAGEE Subject: RE: Council Item Attachments: Temporary Encroachment Agt - JSA Development 223-229 W 4th.pdf Linnea, There were a few errors in the Encroachment Agreement document that was attached to the Council transmittal that I sent down (the one I e-mailed and the hard copies sent down). Please use the attached document to replace the document in the previous submittal. I had forgot to change the signatory and notary portions to be for JSA. Let me know if you have any questions. Chris or David, Please print and have Jim sign an original agreement and return to me. I will then use that to route for signatures after approval. Thanks, Aric From: ARIC SCHROEDER Sent: Wednesday, August 21, 2013 9:34 AM To: Linnea Martinez Cc: SUZY SCHARES; NOEL ANDERSON Subject: Council Item Linnea, Attached is a Council transmittal, the hard copies will be down shortly. The attachment has the transmittal and the encroachment agreement form, but not the other attachments that the hard copy will have (aerial photo, pics, staff report, etc.). AR1C A SCHROEDER City Planner City of Waterloo Community Planning and Development 715 Mulbeny Street Waterloo, IA 50703 Phone: (319) 291-4366 Fax: (319) 291-4262 www.ci .waterloo.i a. us 1 CITY OF WATERLOO Council Communication City Council Meeting: Aueust 26, 2013 Prepared: August 21 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: CHANGE ORDER NO. 3 -- $3,732.25 DECREASE F.Y. 2012 BYRNES PARK DRAINAGE IMPROVEMENTS - PHASES I & II K. CUNNINGHAM CONSTRUCTION CO., INC. CONTRACT NO. 822 Submitted by: Wayne Castle, PLS EI Recommended City Council Action: Staff has reviewed this Change Order and recommends that the Mayor be authorized to sign it on behalf of the City. Please execute all three (3) copies and return two (2) to our office for further processing. Summary Statement Transmitted herewith is Change Order No. 3 in the decreased amount of $3,732.25. This is the accumulated amount of adjustments from original to final quantities that were determined necessary during the construction of the project, which results in a decrease to the total project cost. Expenditure Required Source of Funds Gaming Grants and GO Bonds Policy Issue N/A Alternative None Background Information: Cc: Rudy Jones, Community Development Director Pauline Closson, Engineering Department Prepared by Carol Nemmmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-712 RESOLUTION APPROVING TEMPORARY ENCROACHMENT AGREEMENT WITH JSA DEVELOPMENT, LLC OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Temporary Encroachment Agreement dated August 26, 2013, to allow for the placement of a 105 square foot triangular bulletin board sign as a construction/jobsite style sign within the West 4th Street right-of-way in front of 223-229 West 4th Street, legally described as follows: Lot 6, except the Northeast 60 feet thereof, and the Northwest 25 feet of Lot 7, except the Northeast 60 feet thereof, in Block 8 of the Original Plat of Waterloo West in the City of Waterloo, Black Hawk County, State of Iowa; by and between JSA Development, LLC of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 26th day of August, 2013. �o Ernest G. Clark, Mayor ATTEST: Suzy Schaes, CMC City Clerk CITY OF WA I'FRLOO Council Communication City Council Meeting: August 26, 2013 Prepared: August 13, 2013 Dept. Head Signature: Eric Thorson, P.E., City Engineer # of Attachments: SUBJECT: F.Y. 2012 BYRNES PARK DRAINAGE IMPROVEMENTS - PHASES I & II CON TRACT NO. 822 Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: It is recommended that this project be accepted and the Mayor be authorized to sign the extended warranty agreement for the Byrnes Park parking lot. Summary Statement I report that K. CUNNINGHAM CONSTRUCTION COMPANY, INC., of Cedar Falls, Iowa, has completed the F.Y. 2012 BYRNES PARK DRAINAGE IMPROVEMENTS - PHASES I & II, CON 1 RACT NO. 822 in accordance with the plans and specifications. The total cost of the contract was $411,664.35. Transmitted also are: the Maintenance Bond that guarantees the maintenance of this improvement for a period of two (2) years and an Extended Warranty Agreement between the K. Cunningham Construction Co., Inc. and the City of Waterloo. The Extended Warranty was drafted by the City Attorney and covers the additional work performed by K. Cunningham Construction Co., Inc. this spring that addressed pavement surface issues discovered during the winter/spring. This repair work was performed at no extra charge. Expenditure Required None Source of Funds Black Hawk County Gaming Association Funds Policy Issue N/A Alternative None Background Information: This work included improvements to the storm sewer and drainage system that drains #9 and #17 ponds on Iry Warren Golf Course, construction of two water detention basins, and installation of a concrete parking lot serving Byrnes Park. cc: K. Cunningham Construction Company, Inc. Rudy Jones, Community Development Director Pauline Closson, Engineering Department Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-713 RESOLUTION APPROVING THE RECOMMENDATION OF ACCEPTANCE AS TO WORK AND MATERIALS FURNISHED BY K. CUNNINGHAM CONSTRUCTION COMPANY, INC. OF CEDAR FALLS, IOWA, IN CONJUNCTION WITH THE F.Y. 2012 BYRNES PARK DRAINAGE IMPROVEMENTS - PHASES I & II, CONTRACT NO. 822, AND ACCEPTING THE WORK. WHEREAS, K. Cunningham Construction Company, Inc. of Cedar Falls, Iowa, has under contract with the City of Waterloo, Iowa, furnished certain materials and performed labor at a total cost of $411,664.35 in conjunction with the F.Y. 2012 Byrnes Park Drainage Improvements - Phases I & II, Contract No. 822, in the City of Waterloo, Iowa. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Certificate of Completion and Recommendation of Acceptance be and the same hereby approved. PASSED AND ADOPTED this 26th day of August, 2013. ATTEST: y Sch=res, CMC City Clerk nest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: August 20, 2013 Prepared: August 26, 2013_ Dept. Head Signature: # of Attachments: SUBJECT: Ordinance Change — Rescind "Parking Prohibited At All Times On Certain Streets for the Northwest Side of West Second Street from Commercial Street to Cedar Street" Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Adopt ordinance to allow parking on the northwest side of W. Second St. from Commercial St. to Cedar St. Summary Statement Additional parking is needed for the Center for the Arts, Amphitheater and the Youth Pavilion Expenditure Required Source of Funds Policy Issue Alternative Background Information: Since the Hostess Bakery has closed, semis no longer need the inlet on W. 2nd St. to back into the dock area, therefore 4 to 5 additional parallel parking stalls will be added. ORDINANCE NO. AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY: REPEALING SUBSECTION (359) SECOND ST. (W) OF SECTION 551, PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS; AND ENACTING IN LIEU THEREOF A NEW SUBSECTION (359) SECOND ST. (W) OF SECTION 551, PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS. BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That Subsection (359) Second St. (W) of Section 551, Parking Prohibited at All Times on Certain Streets, of the 2008 Traffic Code, is hereby repealed in its entirety; that a new Subsection (359) Second St. (W) of Section 551, Parking Prohibited at All Times on Certain Streets, of the 2008 Traffic Code, is hereby enacted in lieu thereof as follows: (359) Second St. (W) Southeast side from Moir Street to Sullivan Avenue; northwest side from Sullivan Avenue to Wellington Street; northwest side from Randolph Street to Commercial Streets; southeast side from Commercial Street to Cedar Street. PASSED AND ADOPTED by the City Council this day of , 2013, and approved by the Mayor this day of ATTEST: Suzy Schares, City Clerk , 2013. Ernest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5171 AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY REPEALING SUBSECTION (359) SECOND ST. (W) OF SECTION 551, PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS; AND ENACTING IN LIEU THEREOF A NEW SUBSECTION (359) SECOND ST. (W) OF SECTION 551, PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: That Subsection (359) Second St. (W) of Section 551, Parking Prohibited at All Times on Certain Streets, of the 2008 Traffic Code, is hereby repealed in its entirety; that a new Subsection (359) Second St. (W) of Section 551, Parking, Prohibited at All Times on Certain Streets, of the 2008 Traffic Code, enacted in lieu thereof as follows: (359) Second St. (W) INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: PASSED AND Waterloo, Iowa, the Mayor on the ATTEST: is hereby Southeast side from Moir Street to Sullivan Avenue; northwest side from Sullivan Avenue to Wellington Street; northwest side from Randolph Street to Commercial Street; southeast side from Commercial Street to Cedar Street. August 26, 2013 August 26, 2013 August 26, 2013 August 26, 2013 ADOPTED by the City Council of the City on the 26th day of August, 2013, and approved 26th day of August., 2013. Ernest G. Clark, Mayor Suzy Shares, CMC City C erk of by Ordinance No. 5171 Page 2 CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5171, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 26th day of August, 2013. Witness my hand and seal of office this 26th day of August, 2013. SEAL Suzy Sc .res, CMC City Cle k Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5171 AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY REPEALING SUBSECTION (359) SECOND ST. (W) OF SECTION 551, PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS; AND ENACTING IN LIEU THEREOF A NEW SUBSECTION (359) SECOND ST. (W) OF SECTION 551, PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: That Subsection (359) Second St. (W) of Section 551, Parking Prohibited at All Times on Certain Streets, of the 2008 Traffic Code, is hereby repealed in its entirety; that a new Subsection (359) Second St. (W) of Section 551, Parking Prohibited at All Times on Certain Streets, of the 2008 Traffic Code, is hereby enacted in lieu thereof as follows: (359) Second St. (W) INTRODUCED: PASSED 1St CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: Southeast side from Moir Street to Sullivan Avenue; northwest side from Sullivan Avenue to Wellington Street; northwest side from Randolph Street to Commercial Street; southeast side from Commercial Street to Cedar Street. August 26, 2013 August 26, 2013 August 26, 2013 August 26, 2013 PASSED AND ADOPTED by the City Council of the City of Waterloo, Iowa, on the 26th day of August, 2013, and approved by the Mayor on the 26th day of August, 2013. nest G. Clark, Mayor ATTEST: uzy S ares, CMC City C erk Ordinance No. 5171 Page 2 CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5171, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 26th day of August, 2013. 2013. SEAL Witness my hand and seal of office this 26th day of August, Suzy = res, CMC City lerk CITY OF WATERLOO Council Communication City Council Meeting: August 26, 2013 Prepared: August 21, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 3 CON TRACT NO. 852 Submitted by: W. Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: It is recommended that council set the date of hearing as September 9, 2013 on this project. Summary Statement Transmitted herewith are the proposed schedule of assessments, plats, and breakdown of project costs on the F.Y. 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 3, Contract No. 852. Expenditure Required N/A Source of Funds Property owner assessments Policy Issue N/A Alternative N/A Background Information: Cc: Rudy Jones, Community Development Director Mike Heerkes, Draftsperson Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-714 RESOLUTION PRELIMINARILY APPROVING THE CONSTRUCTION OF SIDEWALK IMPROVEMENTS IN THE CITY OF WATERLOO, IOWA. WHEREAS, this Council, after a study of the requirements, is of the opinion that it is necessary and desirable that municipal sidewalk repair work, together with necessary related work be constructed within Waterloo, Iowa, as hereinafter described; and WHEREAS, it is proposed that said project be constructed as a single improvement under the authority granted by Division IV of Chapter 384 of the City Code of Iowa: NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: Subdivision A. That Waterloo, Iowa, construct municipal sidewalk repair work, together with necessary related work, as hereinafter described. Subdivision B. The beginning and terminal points of said improvement shall be as follows: WATERLOO, IOWA, F.Y. 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 3, CONTRACT NO. 852 Construction of municipal sidewalk repair work, together with necessary related work, at various locations throughout the City. The exact locations are set out in detail in the preliminary assessment plat on file in the office of the City Clerk, and said plat by this reference is made a part hereof. Subdivision C. That the City Engineer of Waterloo, Iowa, having been employed as Engineer to prepare plats, schedules, estimates, plans and specifications and otherwise to act in said capacity with respect to said project is hereby ordered to prepare and file with the Clerk preliminary plans and specifications and estimates of the total cost of the work and the plat and schedule of special assessments against benefited properties. Subdivision D. That this Council hereby determines that all property within the area hereinafter described will be specially benefited by said improvements, to -wit: All properties, any part of which is included within the areas located along the streets and avenues to be improved and generally described so as to include all privately owned and assessable property abutting the sidewalks to be repaired as more particularly shown on the assessment plat on file in the City Clerk's Office. (Waterloo, Iowa, F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852). Resolution No. 2013-714 Page 2 Subdivision E. The said improvement shall be designated as the "Waterloo, Iowa, F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", and such name shall be a sufficient designation to refer to said improvement in all subsequent proceedings. PASSED AND ADOPTED this 26th day of August, 2013. Ernest G. Clark, Mayor ATTEST: y Sc ares, CMC City Cl rk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-714A RESOLUTION FIXING VALUES OF LOTS. WHEREAS, this Council, after full investigation, has arrived at a determination of the value of each lot located within the Waterloo, Iowa, F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852, said valuation being set forth in a preliminary schedule entitled "F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852, under the column therein headed "proposed assessment". NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That said schedule of values, hereinabove referred to, be and the same is adopted as the valuations of the lots, with the proposed public improvements completed, within the boundaries of said improvements and the Clerk is hereby directed to forthwith deliver the same to the City Engineer, the Engineer for said project, said Engineer to insert said values in the schedule of assessments which is to be prepared and filed with this Council. PASSED AND APPROVED this 26th day of August, 2013. Ernest G. ATTEST: Suzy Sc ares, CMC City Cl-rk fr470;',7 ark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-715 RESOLUTION ADOPTING PRELIMINARY PLAT AND SCHEDULE OF ASSESSMENT AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE WATERLOO, IOWA, F.Y. 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 3, CONTRACT NO. 852. WHEREAS, this Council has caused to be prepared preliminary plat, schedule of assessment and estimate of cost, for the construction of the Waterloo, Iowa, F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852, and this Council has fixed the valuations of the property proposed to be assessed as shown therein; and WHEREAS, the Council finds that each lot separately assessed in the schedule of assessments meets the definition of a lot as described in Iowa Code Section 384.37(5) or in the case of lots consisting of multiple parcels that the parcels have been assembled into a single unit for the purpose of use or development; and WHEREAS, said plat and schedule and estimate of cost appear to be proper for the purpose intended. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: That said plat and schedule of assessment and estimate of cost, be and the same are hereby adopted as the proposed plat, schedule of assessment and estimate of cost for said improvements and are hereby ordered placed on file with the Clerk for public inspection. BE IT FURTHER RESOLVED, that the boundaries of the District for the making of said improvements, as shown in the Engineer's plat, be and the same are hereby fixed as the boundaries for said Waterloo, Iowa, F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852. PASSED AND APPROVED this 26th day of August, 2013. ATTEST: Suzy Schaes, CMC City Cler Pry Ernest G. Clar , Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-716 (CONTRACT NO. 852) RESOLUTION OF NECESSITY (PROPOSED). WHEREAS, preliminary plans and specifications and plat and schedule and estimate of cost are now on file in the office of the Clerk showing the boundaries of the District, containing the properties and lots to be assessed, locations of the improvements, each lot proposed to be assessed, together with a valuation of each lot as fixed by the council, an estimate of the cost of the entire proposed improvements, stating the cost of each type of construction and kind of materials to be used, and an estimate of the amount proposed to be assessed against each lot, for the construction of the Waterloo, Iowa, F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852, as hereinafter described, in Waterloo, Iowa: NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA; That it is deemed desirable, advisable and necessary to construct as a single improvement the Waterloo, Iowa, F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852, in Waterloo, Iowa. Said District containing the properties to be assessed is set out and described in the following "Notice to Property Owners", set out in this Resolution. Said improvements within said District are located and described in the following "Notice to Property Owners", set out in this Resolution. The method of construction shall be by contract. Costs of said improvements will be assessed to the properties within the boundaries of the District. No property shall be assessed more than it is benefited by the improvements nor more than 25% of its value on the date of its assessment. Said assessment may include a ten percent Default and Deficiency Fund, as authorized by Section 384.44, City Code of Iowa. A plat and schedule and estimate of costs are now on file in the office of the Clerk as required by law. Any difference between the amount which is derived from cash payments made by property owners during the thirty day collection period and the sale of Improvement Bonds issued against assessments on benefited properties and the total cost of the improvements, shall be paid for from the proceeds derived from the issuance and sale of Bonds as authorized by Section 384.25, City Code of Iowa, and/or from such other funds of said Municipality as may be legally used for such purpose. Resolution No. 2013-716 Page 2 BE IT FURTHER RESOLVED, that this Council meet at 5:30 o'clock P.M., on the 9th day of September, 2013, at City Hall Council Chambers in the City of Waterloo, Iowa, for the purpose of hearing property owners subject to assessment and interested properties for or against the improvement, its cost, the assessment, or the boundaries of the District. Unless a property owner files objections with the Clerk at the time of the hearing on this Resolution, he shall be deemed to have waived all objections pertaining to the regularity of the proceedings and the legality of using special assessment procedure. BE IT FURTHER RESOLVED, that the City Clerk is hereby instructed to cause Notice to be published and mailed as required by law of the pendency of this resolution and of the time and place of hearing, objections thereto, and to the said preliminary plans and specifications, estimate of costs and to the making of said improvements; said Notice to be in substantially the following form: NOTICE TO PROPERTY OWNERS Notice is hereby given that there is now on file for public inspection in the office of the Clerk of the City of Waterloo, Iowa, a proposed Resolution of Necessity, an estimate of costs and plat and schedule showing the amounts proposed to be assessed against each lot and the valuation thereof within the District as approved by the Council of Waterloo, Iowa, for a sidewalk improvement, designated the Waterloo, Iowa, F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852, of the type and in the location as follows: WATERLOO, IOWA, F.Y. 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 3, CONTRACT NO. 852 Construction of municipal sidewalk repair work, together with necessary related work, at various locations throughout the City. The exact locations are set out in detail in the preliminary assessment plat on file in the office of the City Clerk and said plat by this reference is made a part hereof. That the proposed District to be benefited and subject to assessment for the cost of such improvements is described as follows: All properties, any part of which is included within the areas located along the streets and avenues to be improved and generally described so as to include all privately owned and assessable property abutting the sidewalks to be repaired, as more particularly shown on the assessment plat on file in the City Clerk's Office. (Waterloo, Iowa, E.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852). The Council will meet at 5:30 o'clock P.M., on the 9th day of September, 2013, at City Hall Council Chambers in the City of Waterloo, Iowa, at which time the owners of property subject to assessment for the proposed improvements, or any other person having an interest in the matter may appear and be heard for or against the making of the improvement, the boundaries of the district, the cost, the assessment against any lot, tract or Resolution No. 2013-716 Page 3 parcel of land, or the final adoption of a Resolution of Necessity. A property owner will be deemed to have waived all objections unless at the time of hearing he has filed objections with the Clerk. This Notice is given by authority of the Council of the City of Waterloo, Iowa. Suzy Schares, CMC City Clerk INTRODUCED AND PROPOSED at a meting held on the 26th day of August, 2013. ATTEST: Suzy Schar City Clerk s, CMC Ernest G. Clark, Mayor Resolution No. 2013-716 Page 4 CERTIFICATE STATE OF IOWA ss. COUNTY OF BLACK HAWK I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; and that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on the bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City Offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this 26th day of August, 2013. SEAL Suzy Sch4res, CMC City Cle k Resolution No. 2013-716 Page 5 Re: WATERLOO, IOWA, F.Y. 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 3, CONTRACT NO. 852 ) ) STATE OF IOWA COUNTY OF BLACK HAWK ss. I, the undersigned, City Clerk of the City of Waterloo, Iowa, do hereby certify that on the 26th day of August, 2013, I deposited and mailed in the United States mails, by ordinary mail, at Waterloo, Iowa, properly stamped and addressed a copy of the "Notice To Property Owners" in the form attached hereto as follows: 1) to each and every property owner listed in the preliminary plat and schedule of assessments referred to in the Resolution of Necessity, at the address shown by the latest available records in the office of the County Auditor; and 2) in each case where the property owner's last address is known to differ from the County Auditor's records, an additional Notice was mailed to the last address known for certain sidewalk improvements proposed to be constructed in said City, as more particularly described in said notice attached hereto, to each and every property owner listed on the preliminary plat and schedule of assessments referred to in said Resolution of Necessity, as shown by the latest available records in the office of the County Auditor, whose property is subject to assessment for said proposed sidewalk improvements. If property to be assessed is shown to be in the name of more than one owner at the same mailing address, a single notice was mailed, addressed to all owners at that address: With respect to property owned by the State of Iowa, and to be assessed under the preliminary plat and schedule of assessments referred to above, I further certify that on the same date set forth above, I deposited and mailed in. the United States mail at the same post office, properly stamped and addressed, a copy of the aforesaid Notice to each of the following: 1. Secretary of the Executive Council Iowa State Capitol Des Moines, IA 50319 (By ordinary mail) 2. Director of Transportation Highway Division State of Department of Transportation Ames, IA 50010 (By certified mail) A list of the property owners and their mailing address and certified mail receipts where applicable, are now on file in the official records of said City in my office. Witness my hand and the seal of said City at Waterloo, Iowa, this 26th day of August, 2013. SEAL Suzy Scher: City Cl Resolution No. 2013-716 Page 6 Re: WATERLOO, IOWA, F.Y. 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 4, CONTRACT NO. 852 STATE OF IOWA COUNTY OF BLACK HAWK } } } ss. I, the undersigned, do hereby certify that I am now and was at the time hereinafter mentioned, the duly qualified and City Clerk of the City of Waterloo, in the County of Black Hawk, State of Iowa, and that as such Clerk of said City and by full authority from said City Council, I have caused a NOTICE TO PROPERTY OWNERS of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, having general circulation in said City, and that said Notice was published in said newspaper in all of the issues thereof published and circulated on each of the following dates: August 29, 2013; and September 5, 2013 WITNESS my official signature at Waterloo, Iowa, this 26th day of August, 2013. Suzy Scha , CMC City Clerk CITY OF WA I'ERLOO Council Communication City Council Meeting: August 26, 2013 Prepared: August 20, 2013 Dept. Head Signature: PH # of Attachments: SUBJECT: 2013 YOUNG ARENA DEHUMIDIFICATION PROTECT Submitted by: Chris Dolan, Young Arena Manager Recommended City Council Action: Approve Plans, Specifications and Form of Contract for the 2013 YOUNG ARENA DEHUMIDIFICATION PROTECT, and set the date of Public Hearing and Bid Opening as September16, 2013. Summary Statement: This project is to install new equipment to improve the humidity conditions in Young Arena. Above referenced project documents will be available for review in the City Clerk's office. Expenditure Required: Project budget is estimated at $350,000. Source of Funds: Project will be funded with a combination of grant funds from the Black Hawk County Gaming Association and City of Waterloo C.I.P. bond funds. Policy Issue: NA Alternative: NA Background Information: This project is being undertaken to improve humidity conditions in Young Arena resulting in improved ice quality and user comfort. Plans and Specifications are being developed by MODUS, Inc. of Waterloo. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-717 RESOLUTION PRELIMINARILY APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE 2013 YOUNG ARENA DEHUMIDIFICATION PROJECT. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Leisure Services Director of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the 2013 Young Arena Dehumidification Project, in the City of Waterloo, Iowa, and WHEREAS, said Leisure Services Director did file said plans, specifications, form of contract, estimate of cost, etc., in conjunction with the 2013 Young Arena Dehumidification Project. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the 2013 Young Arena Dehumidification Project, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 26th dayof August, 2013. Ernest G. Clark, /711 ayor ATTEST: Suzy Sch_res, CMC City Cle k Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-718 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE 2013 YOUNG ARENA DEHUMIDIFICATION PROJECT, IN THE CITY OF WATERLOO AS SEPTEMBER 16, 2013, AT 5:30 P.M. AT CITY HALL COUNCIL CHAMBERS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5:30 p.m. on the 16th day of September, 2013, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, etc., in conjunction with the 2013 Young Arena Dehumidification Project, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 26th day of August, 2013. ATTEST: y Sc . res, CM City Cle k n G. Clar , Mayor CITY OF WATERLOO Council Communication Council Meeting: August 26, 2013 Prepared: August 19, 2013 Dept. Head Signature 0A___ — # of Attachments: SUBJECT: Purchase of a 2014 Triple Combination Pumper (Fire Truck) Submitted by: Pat Treloar, Chief of Fire Services Recommended City Council Action: Preliminarily approve the plan, specification, etc. and taking of bids and set die date of hearing and bid opening as October 14, 2013. Summary Statement: This new fire truck will replace Engine 305, which is a 1992 Pierce Arrow that is at the end of its usable lifecycle. WFR attempts to maintain a 15 year replacement cycle for front line engines. We anticipate a 300 day build for this new engine. Expenditure Required: 11iD Source of Funds: 411-12-1400-2117 Policy Issue Alternative Background Information: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-719 RESOLUTION PRELIMINARILY APPROVING SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE PURCHASE OF A 2014 TRIPLE COMBINATION PUMPER (FIRE TRUCK). WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Chief of Fire Services of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of a 2014 Triple Combination Pumper (Fire Truck), in the City of Waterloo, Iowa, and WHEREAS, said Chief of Fire Services did file said specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of a 2014 Triple Combination Pumper (Fire Truck). NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of a 2014 Triple Combination Pumper (Fire Truck), in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 26th day of August, 2013. ATTEST: A J -LOOP 1 s Suzy Scha e , CMC City Cle k nest'' G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-719A RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE PURCHASE OF A 2014 TRIPLE COMBINATION PUMPER (FIRE TRUCK), IN THE CITY OF WATERLOO AS OCTOBER 14, 2013, AT 5:30 P.M. AT CITY HALL COUNCIL CHAMBERS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5:30 p.m. on the 14th day of October, 2013, for the purpose of holding a public .hearing on proposed specifications, bid document, form of contract, etc., in conjunction with the Purchase of a 2014 Triple Combination Pumper (Fire Truck), in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 26th day of August, 2013. 44" Ernest G. Clark, Mayor ATTEST: Suzy Scha ves, CMC City Cler CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. August 9, 2013 1st Floor Conference Room Members Present: Member Excused: Member Absent: Others Present: Tim Luce, John Blitsch Bonetta Culp Abraham Funchess (ex officio) Ethel Washington, Pat Treloar, Dan Trelka, Cheryl Huddleston Moved by Blitsch, seconded by Luce to approve the August 9, 2013 Agenda. Motion carried. Minutes from July 26, 2013 not approved because both Commission members who attended meeting not present. UNFINISHED BUSINESS The Civil Service List for Police Recruit was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 3/11/13 and the Civil Service Commission approved the job description and testing criteria on 4/3/13. There are several current vacancies. The position was advertised in the Waterloo Courier, posted on the City website and cable channel and a notice sent to the agencies, organizations and individuals on the Affirmative Action list and in all City departments; also to regional technical schools with police science programs and police -related websites. We received 118 resumes, but only 49 applicants showed up for the physical ability test and only 40 passed the test. Those 40 took the written test and 13 did not pass the written exam. The remaining 27 were interviewed by Police Officer Chris Gergen, Police Lieutenant Al Carrier and Human Resources Manager Cheryl Huddleston. There was a slight problem on the final day of interviews. Officer Gergen injured himself and was unable to participate on the panel. Police Officer Rob Duncan, who had served on the Police Recruit panel in the past, participated in the last two interviews. Three candidates did not pass the interview, one candidate did not show for his interview and 1 candidate was eliminated because he admitted to drug use not within current standards The Civil Service List has 3 white females and 19 white males. Moved by Blitsch, seconded by Luce: We, the members of the Civil Service Commission, certify the following list of applicant(s), who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Police Recruit for the City of Waterloo, Iowa Police Department. Appointment(s) shall be made from this list for the next two years (August 9, 2013 — August 8, 2015). CERTIFIED LIST Caleb Christiansen William Herkelman Nick Weber Matthew Woodward Chad Weber Jeremy Berryman Chad Knudson Abby Oelmann Benjamin Baskerville Jonathan Osborne Lezlie Aldrich Caleb Schmit Tim Lyon Robert Roquet Ryan Carpenter Aaron Bland Philip Wendling Eric Sharar Kerri Miller Colton Opperman Jeremy Nicholls Chris Towsley Motion carried. The Civil Service List for Bookkeeper -Waterloo Housing Authority was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 6/10/13 and the Civil Service Commission approved the job description and testing criteria on 6/14/13. There is a vacancy due to a promotion. The position was posted on the City website and cable channel and a notice sent to the agencies, organizations and individuals on the Affirmative Action list and in all City departments. We received 49 resumes and 10 candidates were invited to interview by a panel of Housing Authority Director Ethel Washington, Community Development Coordinator Nancy Gulick and Human Resources Secretary Nancy Culpepper. One candidate did not show for his interview and 1 canceled. The Civil Service List has 1 black female, 1 white male and 6 white females. Moved by Luce, seconded by Blitsch: We, the members of the Civil Service Commission, certijr the following list of applicant(s), who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Bookkeeper for the City of Waterloo, Iowa Housing Authority. Appointment(s) shall be made from this list for the next year (August 9, 2013 —August 8, 2014). CERTIFIED LIST Michele Roberts Sonia Mayer Jeanne Wellman Melinda Wilmer Nikita Rainey Joshua Harding JulieAnn Hoffman Heather McCallum Motion carried. The Civil Service List for Fire Engineer was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 3/11/13 and the Civil Service Commission approved the job description and testing criteria on 4/3/13. The current list expired. The list will be used for out -of -rank assignments as well as vacancies. A notice was posted at all Fire Stations. Twelve fire fighters signed up to test. All passed an equipment test and took written and street identification examinations. The Civil Service List has 12 white males. Moved by Blitsch, seconded by Luce; We, the members of the Civil Service Commission, certiffi the following list of applicant(s), who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Fire Engineer for the City of Waterloo, Iowa Fire Rescue Department. Appointment(s) shall be made from this list for the next two years (August 9, 2013 —August 8, 2015). CERTIFIED LIST Scott Ernst Justin Junk Eric Schmudlach Christopher Linder Jerry Bjerke Brock Weliver Brad Purdy Lucas King Justin Williams Brian Peters Tyler Elliott Michael Spence Motion carried. Updates Solid Waste Operator — Waste Management Approved by Human Resources on 3/18/13 and by Civil Service on 4/3/13. Vacancy due to retirement. Posted on City website and cable channel and with agencies, organizations and individuals on the Affirmative Action list and all City departments. Received 13 resumes and 6 candidates have been invited to take an equipment operations test on 8/21/13. Those who pass will be interviewed on the same day. Park Maintenance II Construction — Leisure Services Approved by Human Resources on 4/1/13 and by Civil Service on 4/3/13. Vacancy due to promotion. Advertised in the Courier, listed on City website and cable channel, notice sent to agencies, organizations and individuals on the Affirmative Action list and posted in all City departments. Received 24 resumes and 9 have been invited to interview on August 15`h. Golf Maintenance II — Leisure Services Approved by Human Resources on 7/1/13 and by Civil Service on 7/26/13. Vacancy due to promotion. Advertised in the Courier, listed on City website and cable channel, notice sent to agencies, organizations and individuals on the Affirmative Action list and posted in all City departments. Received 6 resumes to date and will be advertising for 1 more week. NEW BUSINESS None OTHER BUSINESS None With no further business, moved by Blitsch, seconded by Luce to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission AUDITOR'S COPY Board Approval 061/12 Council Approval yo161i MINUTES COMMUNITY DEVELOPMENT BOARD MEETING July 16, 2013 The regular meeting of the Community Development Board was held in the City Council Chambers, 715 Mulberry Street, Waterloo, Iowa, and called to order by Chairman Eric Johnson at 4:00 p.m. on Tuesday, July 16, 2013. Members present: John Berry, Bob Reisinger, Maxine Tisdale, Jeri Thornsberry, Sajra Vunic and Eric Johnson. Members absent: Gary Rankin. Also present: Rudy Jones, Community Development Director; Nancy Gulick, Community Development Coordinator, Noel Anderson, Community Planning & Development Director; and Ann Northey, Administrative Secretary. A. APPROVAL OF THE AGENDA. The Chairman indicated Board packets were mailed prior to the meeting and requested changes or comments. It was moved by Bob Reisinger and seconded by Maxine Tisdale to approve the agenda as mailed. Motion carried. B. APPROVAL OF THE MINUTES FOR THE REGULAR MEETING ON JUNE 18, 2013. Chairman Johnson asked for changes or corrections to the minutes of the last regular meeting. It was moved by Jeri Thornsberry and seconded by Bob Reisinger to approve the minutes of the regular meeting on June 18, 2013 as mailed. Motion carried. C. OLD BUSINESS. 1. Single Family Unit Production — Round 2 Update (Dec. 31, 2012 extended June 30, 2013 — extension pending). Rudy Jones explained Rooff Development still has one remaining structure to be sold. Rudy noted we have requested an extension from the State and received verbal approval, but they are in transition with new staff, so we need to wait for written confirmation. Maxine Tisdale inquired if we have the option to ask Rick Bauer to sell this house for John Rooff? Rudy responded that Mr. Rooff has that prerogative, but currently he is working with another realtor on these new construction properties. Chairman Johnson asked if the State does not renew the extension what happens with that house and the other 10 units. Rudy indicated that only the one structure not sold would be in jeopardy. Minutes July 16, 2013 Page 2 2. Single Family Unit Production — Round 3 Update (December 31, 2012 Extended December 31, 2013). Rudy Jones indicated he does not have updated documentation from Jason Guthrie concerning the new plan for this property. Rudy explained a conflict on workmanship that the developer has been dealing with on one of their new construction properties in Summerland has taken a large amount of their time. Chairman Johnson reviewed previous discussions on the Van Eaton site and indicated we do not have a revised layout for this property. The Chairman also reported on discussions with Noel Anderson and some reservations they have discussed about the proposed site plan at Van Eaton. Noel Anderson indicated with no infrastructure money it leaves us with five driveways opening onto an arterial road. Noel stated, that ideally, this is not a good land use plan. Chairman Johnson indicated he is just trying to frame the choices available and suggested option I would be for the city to find some funds to construct the cul-de-sac, which is the preferred option. Option 2 — turn over the land and have the lots on Burton with driveways opening onto a busy street. Option 3 — reprogram the funds to Summerland for development at that location. Option 4 — walk away from the funds. Rudy Jones stated at Summerland, they were close to running out of available parcels that are not in a flood plain, and infrastructure is required in Round 4 to make these parcels eligible. Bob Reisinger inquired why lots at Monroe and Madison could not be considered? He noted, we have learned that city lots are available in our target area of Lafayette also. Noel Anderson stated that timing on the Environmental Review process is critical and we are running short and may not be able to meet the deadline. There are five lots on 7th Street and Lafayette that will be utilized by John Rooff to build twin homes. Noel indicated he would have to check on the status of the lots on Madison and Monroe. Bob Reisinger asked if unloading onto Burton Avenue is really such a huge issue. Other homes were built out there years ago and it has not been a major problem. John Berry asked if we decide on some other property what happens to those lots? Chairman Johnson indicated there are future plans to develop that area with infrastructure, etc. Should another round of funding appear, we could specify dollars for the buy -down and also indicate specific dollars for infrastructure. Rudy Jones stated the proposed builders, ICS is poised to build on these lots, due to the fact the initial builder, Skogman Homes, backed out of their agreement. ICS has not had the opportunity to complete a site assessment. Chairman Johnson commented that many developers have expressed interest in developing homes on the North side of Waterloo. John Rooff has been able to develop for us, and sometimes the process is not always smooth, but he is still building. Considerable discussion continued on other design possibilities for access to these properties at the Van Minutes July 16, 2013 Page 3 Eaton site and the effect on future resale values. Board members concurred to move forward with Iowa Contractor Services, pending final approval of the site plan. Rudy Jones indicated he would ask the developers to be present at the next meeting to review their plan. It was moved by Bob Reisinger and seconded by Sajra Vunic to proceed with Iowa Contractor Services for the five lots at the Van Eaton site, with approval of the site plan. Motion carried unanimously. 3. Single Family Unit Production — Round 4 Update (March 15, 2013 Extended April 30, 2014). Rudy Jones stated Round 4 is moving forward with ICS at the Summerland site and Rooff Development at the former Lincoln School site. Skogman Homes should begin work soon. 4. Neighborhood Stabilization Program — Round 3 Update (February 28, 2014). Rudy Jones indicated the rehabilitation for 1013 Lafayette is complete and we have a closing set with a new buyer for the end of the week. We have requested appraisal work on the new construction properties so our realtor can aggressively get the process going. John Rooff has been working on punch list items that needed to be addressed at each property before they are complete. We hope to have these units completed by the first of August. Jeri Thornsberry inquired if these punch list items were cause for concern. Rudy Jones indicated there is subcontract work that has not been completed, and a number of items that we noted to be corrected before final inspection. Since we are the owners of the property we are working to correct these items through due diligence. John Berry inquired about quality control on these projects. Rudy Jones indicated the rehabilitation staff oversees the work being done for these projects. They have the construction experience with Housing Quality Standards. The demolition contract is substantially complete, and we are still working on potential acquisition of 1021 Lafayette Street. John Berry inquired about an abandoned home at 421 Almond Street that the city owns, and wants to know the next step to get a property on the demolition list. Rudy Jones stated if this is a city -owned property, it should be addressed through the Planning & Zoning office. Noel Anderson stated this property should be on the top 10 list and Chris Western would be able to answer any questions. 5. Multi -Family — No award. Chairman Johnson indicated both requests submitted have been denied for funding. Noel Anderson also spoke about the process for the historic tax credits for these projects and further discussion occurred on streamlining the process for these applications. Minutes July 16, 2013 Page 4 D. NEW BUSINESS: 1. Endorse Rehabilitation Contracts for June 2013. (Copy attached) Chairman Johnson indicated the report was in the Board packet. It was moved by Bob Reisinger and seconded by Jeri Thornsberry to endorse the Rehabilitation Contracts for June 2013. Motion carried. 2. Confirm email poll on release of DPA Loan 505WHP for Debra Slater at 4002 Homer Street. Chairman Johnson reviewed the request received from Bank Iowa for an early release on the forgivable loan for Debra Slater at 4002 Homer Street, as she was trying to refinance her loan. The five year mortgage on this property was set to expire on July 30, 2013. Board members were asked to vote on an early release to eliminate the $300 subordination fee, which would present a hardship for the client. Favorable responses were received from Eric Johnson, Jeri Thornsberry, Sajra Vunic, Gary Rankin and John Berry by email. Chairman Johnson noted a motion is required to formally approve this action. It was moved by Jeri Thornsberry and seconded by Maxine Tisdale to confirm the email poll releasing the mortgage at 4002 Homer Street. On roll call: John Berry, Bob Reisinger, Maxine Tisdale, Jeri Thornsberry, Sajra Vunic and Chairman Eric Johnson voted Aye. Nays: None. The Chairman declared the motion carried. E. DISCUSSION ITEMS. John Berry thanked the Chairman for his actions at the City Council meeting on July 15, 2013. Rudy Jones also expressed his appreciation to those Board members who speak on behalf of our programs and support the actions of our subcommittees. F. ADJOURN MEETING. With no further business to come before the Board, the Chairman adjourned the meeting Respectfully submitted, Bob Reisinger, Secretary June 2013 Contracts signed signed by month pinancy.g/rehab files/2013 rehab report -con rads JBG Rehab Program -, CONTRACT NAME SPECIALIST NUMBER ADDRESS REPAIR CONTRACTOR DATE AMOUNT Eddie & Amanda Kies Matt 1613 3234 Hammond Windows, roof, electrical, egress window Brothers 6/6/2013 5,344.00 Total 5,344.00 Down Payment Assistance - ----CONTRACT NAME SPECIALIST NUMBER ADDRESS REPAIR Lending Inslilulmn DATE Total $ Emergency Repairs Program CONTRACT NAME SPECIALIST NUMBER ADDRESS REPAIR CONTRACTOR DATE AMOUNT James & Cyrenna Fulks Matt 1118 2407 W. 3rd St Plumbin. Niedert Construction 6/21/2013 3,825.00 LaQuetta Sayles Mark 1120 1213 Lafayette Water service Frickson Backhoe & Trucking 6/6/2013 $ 950.00 Total 4,775.00 HOME Rehabilitation Program NAME SPECIALIST NUMBER ADDRESS REPAIR CONTRACTOR DATE AMOUNT Eddie & Amanda Kies Matt 1613 3234 Hammond Brothers 6/6/2013 15,543.00 Total - $ 15,543.00 Lead Grant Program NAR--- NAME SPECIALIST NUMBER ADDRESS REPAIR CONTRACTOR CONTRACT DATE AMOUNT Eddie & Amanda Kies Matt 1613 3234 Hammond Brothers 6/6/2013 8,000.00 Total $ 8,000.00 EDI Program CONTRACT NAME SPECIALIST NUMBER ADDRESS REPAIR CONTRACTOR DATE AMOUNT Total $ - MINUTES COMMUNITY DEVELOPMENT BOARD MEETING July 16, 2013 The regular meeting of the Community Development Board was held in the City Council Chambers, 715 Mulberry Street, Waterloo, Iowa, and called to order by Chairman Eric Johnson at 4:00 p.m. on Tuesday, July 16, 2013. Members present: John Berry, Bob Reisinger, Maxine Tisdale, Jeri Thornsberry, Sajra Vunic and Eric Johnson. Members absent: Gary Rankin. Also present: Rudy Jones, Community Development Director; Nancy Gulick, Community Development Coordinator, Noel Anderson, Community Planning & Development Director; and Ann Northey, Administrative Secretary. A. APPROVAL OF THE AGENDA. The Chairman indicated Board packets were mailed prior to the meeting and requested changes or comments. It was moved by Bob Reisinger and seconded by Maxine Tisdale to approve the agenda as mailed. Motion carried. B. APPROVAL OF THE MINUTES FOR THE REGULAR MEETING ON JUNE 18, 2013. Chairman Johnson asked for changes or corrections to the minutes of the last regular meeting. It was moved by Jeri Thornsberry and seconded by Bob Reisinger to approve the minutes of the regular meeting on June 18, 2013 as mailed. Motion carried. C. OLD BUSINESS. 1. Single Family Unit Production — Round 2 Update (Dec. 31, 2012 extended June 30, 2013 — extension pending). Rudy Jones explained Rooff Development still has one remaining structure to be sold. Rudy noted we have requested an extension from the State and received verbal approval, but they are in transition with new staff, so we need to wait for written confirmation. Maxine Tisdale inquired if we have the option to ask Rick Bauer to sell this house for John Rooff? Rudy responded that Mr. Rooff has that prerogative, but currently he is working with another realtor on these new construction properties. Chairman Johnson asked if the State does not renew the extension what happens with that house and the other 10 units. Rudy indicated that only the one structure not sold would be in jeopardy. Minutes July 16, 2013 Page 3 Eaton site and the effect on future resale values. Board members concurred to move forward with Iowa Contractor Services, pending final approval of the site plan. Rudy Jones indicated he would ask the developers to be present at the next meeting to review their plan. It was moved by Bob Reisinger and seconded by Sajra Vunic to proceed with Iowa Contractor Services for the five lots at the Van Eaton site, with approval of the site plan. Motion carried unanimously. 3. Single Family Unit Production — Round 4 Update (March 15, 2013 Extended April 30, 2014). Rudy Jones stated Round 4 is moving forward with ICS at the Summerland site and Rooff Development at the former Lincoln School site. Skogman Homes should begin work soon. 4. Neighborhood Stabilization Program — Round 3 Update (February 28, 2014). Rudy Jones indicated the rehabilitation for 1013 Lafayette is complete and we have a closing set with a new buyer for the end of the week. We have requested appraisal work on the new construction properties so our realtor can aggressively get the process going. John Rooff has been working on punch list items that needed to be addressed at each property before they are complete. We hope to have these units completed by the first of August. Jeri Thornsberry inquired if these punch list items were cause for concern. Rudy Jones indicated there is subcontract work that has not been completed, and a number of items that we noted to be corrected before final inspection. Since we are the owners of the property we are working to correct these items through due diligence. John Berry inquired about quality control on these projects. Rudy Jones indicated the rehabilitation staff oversees the work being done for these projects. They have the construction experience with Housing Quality Standards. The demolition contract is substantially complete, and we are still working on potential acquisition of 1021 Lafayette Street. John Berry inquired about an abandoned home at 421 Almond Street that the city owns, and wants to know the next step to get a property on the demolition list. Rudy Jones stated if this is a city -owned property, it should be addressed through the Planning & Zoning office. Noel Anderson stated this property should be on the top 10 list and Chris Western would be able to answer any questions. 5. Multi -Family — No award. Chairman Johnson indicated both requests submitted have been denied for funding. Noel Anderson also spoke about the process for the historic tax credits for these projects and further discussion occurred on streamlining the process for these applications. June 2013 Contracts signed I:InancY'9lrehab files/2013 rehab reporbcontracts signed by month JBG Rehab Program - — — - - CONTRACT NAME SPECIALIST NUMBER ADDRESS REPAIR CONTRACTOR DATE AMOUNT Eddie & Amanda Kies Matt 1613 3234 Hammond Windows, roof, electrical, egress window Brothers 6/6/2013 5,344.00 Total 5,344.00 Down Payment Assistance - CONTRACT NAME SPECIALIST NUMBER ADDRESS REPAIR Lending Inslitulion DATE Total $ Emergency Repairs Program REPAIR CONTRACTOR CONTRACT DATE AMOUNT NAME SPECIALIST NUMBER ADDRESS James & Cyrenna Fulks Matt 1118 2407 W. 3rd St Plumbing Nieden Construction 6/21/2013 3,825.00 LaQuetta Sayles Mark 1120 1213 Lafayette Water service Frickson Backhoe & Trucking 6/6/2013 $ 950.00 Tatar 4,775.00 HOME Rehabilitation Program NAME SPECIALIST NUMBER ADDRESS REPAIR CONTRACTOR DATE AMOUNT Eddie &Amanda Kies Matt 1613 3234 Hammond Brothers 6/6/2013 15,543.00 - Total $ 15,543.00 Lead Grant Program NAME SPECIALIST NUMBER ADDRESS REPAIR CONTRACTOR CONTRACT DATE AMOUNT Eddie & Amanda Kies Matt 1613 3234 Hammond Brothers 6/6/2013 8,000,00 Total $ 8,000.00 EDI Program CONTRACT NAME SPECIALIST NUMBER ADDRESS REPAIR CONTRACTOR DATE AMOUNT Total -- - $ Prepared by: Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A082613 August 19, 2013 Vendor Address City & State Invoice Date 08/16/13 Special Instructions: Aspro ************************************* Invoice No. Submitted By Est # 6 "J Qty/Unit Total Amount Description $305,108.13 298,577.40 43, 321.43 1,342.31 $648,349.27 8/19/13 Batch No. Keyed By: Engineering Department Grant/Project Code # Contract 832 Est No F.Y. Street Reconstruction Program Storm Water Fee Funds Sewer Funds Storm Sewer Bond Funds 7/9 - 7-29-13 Date Approved By: G/L Distribution 205-07-7500-2165 521-07-5300-2162 520-14-5200-2163 409-07-5300-2162 F.Y. 2013 STREET RECONSTRUCTION PROGRAM - CONTRACT NO. 832 _--- _-_--� ® _-- SY ASPRO UNIT$ $59.40 ALABAR QTY 0.0 CHARLES QTY 0.0 ELEVENTH, W. QTY -- 0.0 FOREST QTY 0.0 - HILLSIDE QTY 0.0 LAFAYETTE QTY 0.0 0.0 118.1 0.0 -�- MAYNARD QTY --- 0.0 0.0 0.0 0.0 PARK LANE QTY 0.0 0.0 0.0 0.0 ROSEBUD QTY 0.0 0.0 0.0 0.0 UNIV. AVE. FR QTY 20.0 0.0 95.4 0.0 CAMPBELL ALLEY QTY 0.0 0.0 0.0 0.0 FAIRVIEW ALLEY OW -= TOTAL QTY TOTAL $ PAY ESTIMATE NO. 6- PAY PERIOD: JULY 30- AUGUST12, 2013 HAWTHORNE OW 0.0 BID ITEM DESCRIPTION DIVISION I BASE BID - SECTION I CONSTRUCT, MAINTAIN, REMOVE TEMPORARY ACCESS AND RE 0.0 0.0 0.0 0.0 20.0 0.0 213.5 0.0 $1 188.00 $0.00 $21 616.88 $0.00 2 MISC. HMA, 3", 1M S 1/2", 60% CR ® $48.50 $101.25 $80.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3 REMOVE AND REPLACE MISC. 7.5" HMA 4 REMOVE AND REPLACE MISC. 6" PCC, C-4 5 REMOVE AND REPLACE MISC. 4" HMA OVER 6" PCC, M-4 SY m ® $130.85 $135.75 $135.75 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 - 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 6 REMOVE AND REPLACE MISC. 4.5" NMA OVER 6" PCC, C-4 7 0.0 0.0 $0.00 8 REMOVE/REPLACE MISC. SEALCOAT WI 2" HMA SY TON SY SY $42.25 $165.00 $44.00 $43.25 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 193.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 213.8 46.7 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 489.3 0.0 0.0 0.0 0.0 0.0 5990.3 0.0 514.2 2.8 403.5 6214.9 0.0 4202.25 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.00 0.0 0.0 0.0 0.0 0.0 703.1 239.8 33.1 70.4 144.0 0.0 22,544.4 699.2 2,349.5 34.6 827.5 7441.9 2,616.6 7039.19 0.0 0.0 3,478.0 $0.00 $0.00 $30,936.40 $10 371.35 $1 390.20 $3196.16 $4,896.00 $0.00 $95 813.70 $2 971.60 $9,985.38 $207.60 $3 516.88 $33,488.55 $11 774.70 $154,862.18 $0.00 $0.00 $34 432.20 9 ACC DRIVEWAY APPROACH 10 DRIVEWAY APPROACH AND S/W, 6" PCC, C-4 11 DRIVEWAY APPROACH AND SNJ, 5" PCC, C-4 12 SIDEWALK, 4" PCC, C-4 SY SY SF ® m SY SY ® ® SY SY TON TON TON LF $42.00 $45.40 $34.00 $275.00 $4.25 $4.25 $4.25 $6.00 $4.25 $4.50 $4.50 $22.00 $48.00 $48.00 $9.90 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.00 0.0 0.0 0.0 3.6 29.7 58.0 0.0 2716.2 0.0 418.9 3.6 213.0 1227.0 0.0 1350.46 0.0 0.0 820.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3713.9 0.0 221.4 0.0 0.0 0.0 0.0 0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.00 0.0 0.0 0.0 29.5 40.7 86.0 0.0 7649.9 0.0 634.3 28.2 126.0 0.0 0.0 1102.63 0.0 0.0 811.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.00 0.0 0.0 0.0 0.0 D.0 0.0 0.0 0.0 699.2 345.9 0.0 58.0 0.0 0.0 383.85 0.0 0.0 83.0 0.0 0.0 0.0 0.0 2474.1 0.0 214.8 0.0 27.0 0.0 2616.6 0.00 0.0 0.0 1764.0 13 PEDESTRIAN RAMP, PCC SIDEWALK, 6" PCC, C-4 14 PEDESTRIAN RAMP DETECTABLE WARNING SURFACE 15 MISCELLANEOUS CONCRETE 16 CONCRETE PAVEMENT REMOVAL 17 ASPHALT PAVEMENT REMOVAL 0.0 0.0 0.0 0.0 0.0 0.0 0.00 0.0 0.0 0.0 18 SIDEWALK AND DRIVEWAY REMOVAL 19 SIDEWALK REMOVAL 20 SAW CUT 21 GEOGRID 22 WOVEN GEOTEXTILE 23 MODIFIED SUBBASE 24 RECYLED ASPHALT PAVING 25 ROADSTONE, 3/4" 26 DRAIN TILE, 6" 27 DRAIN TILE, 4" T LF EACH EACH $8.45 $19.40 $200.00 $105.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 55.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 45.0 18.0 0.0 0.0 0.0 0.0 133.0 0.0 1.0 0.0 135.0 0.0 10.0 3588.0 0.0 4.0 6.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3,721.0 235.0 5.0 35.0 5.0 1.0 $31,442.45 $4,559.00 $1,000.00 $3 675.00 $2,550.00 $49.00 28 DRAIN TILE STUB, 4" 29 DRAIN TILE TAP AND COLLAR 30 RF -19C, INLET OUTLET DETAIL RODENT GUARD 31 CONVERT WATER VALVE MANHOLE TO ROADBOX EACH $510.00 $49.00 0.0 0.0 0.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 1.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 32 WATER SERVICE CORPORATION, 3/4" 33 WATER SERVICE CURB STOP, 3/4" ECM $150.00 0.0 0.0 0.0 0.0 0.0 0.0 3.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 $450.00 34 WATER SERVICE PAVE BOX, 3/4" EACH ® ' $150.00 $21.95 $52.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 47.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 47.0 0.0 $450.00 $1,031.65 $0.00 35 COPPER WATER SERVICE, 3/4" 36 WATER SERVICE CORPORATION, 1" 37 WATER SERVICE CURB STOP, 1" $200.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 38 WATER SERVICE PAVE BOX, 1" $200.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 39 COPPER WATER SERVICE, 1" LF I2 EACH $23.50 $375.00 $110.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 9.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 11.0 0.0 $0.00 $4,125.00 $0.00 40 WATER SERVICE KILL 41 WATER SERVICE TAP, 3/4" OR 1" 42 LOWER WATER SERVICE, 3/4" OR 1" $750.00 0.0 0.0 0.0 0M. 0.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 $1 500.00 43 UNDERGROUND INVESTIGATION -WATER EACH SY ® SY $325.00 $16.75 $3.00 $10.40 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 256.9 0.0 0.0 0.0 0.0 0.0 0.0 11.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 164.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 13.0 420.9 0.0 0.0 $4,225.00 $7,050.08 $0.00 $0.00 44 TOPSOIL, 4" 45 HYDROSEED 46 TOPSOIL REMOVAL FROM PARKING, EARTHWORK 47 CONSTRUCTION SURVEY LS LS LS $58,000.00 $55,000.00 $3,000.00 0.0000 0.0000 0.0 0.0000 0.0000 0.0 0.0400 0.1000 0.8 0.0000 0.0000 0.0 0.0650 0.0350 0.0 0.0000 0.0000 0.0 0.1020 0.1100 0.0 0.0000 0.0000 0.0 0.0600 0.0500 0.0 0.0680 0.0500 0.0 0.0590 0.0800 0.0 0.0000 0.0000 0.0 0.0180 0.0000 0.0 0.4120 0.4250 0.8 $23,896.00 $23,375.00 $2,400.00 48 TRAFFIC CONTROL 49 DETOUR ROUTE - W. 111h ST. 50 DETOUR ROUTE - LAFAYETTE ST. LS LS $3,000.00 $1,500.00 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 0.50 0.0 0.00 0.0 0.00 1.0 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 0.50 1.0 $1,500.00 $1,500.00 51 DETOUR ROUTE - PARK LANE 52 PAINTED PAVEMENT MARKING, WATER BASED STA $50.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.00 $0.00 53 PAVEMENT MARKING, SYMBOL OR LEGEND EACH $260.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 53A CLEARING AND GRUBBING UNITS $50.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 146.5 0.0 0.0 0.0 0.0 146.5 $7,325.00 536 ROLLED EROSION CONTROL PRODUCT ® $4.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $542,750.94 TOTAL BASE BID - DIVISION I SECTION I Page - 1 F.Y. 2013 STREET RECONSTRUCTION PROGRAM --- CONTRACT NO. 832 PAY ESTIMATE NO. 6- PAY PERIOD: JULY 30 -AUGUST 12, 2013 CAMPBELL FAIRVIEW UNIT ASPRO UNIT $ ALABAR QTY 00 CHARLES QTY I 0. ELEVENTH, W QTY 0.0 FOREST on, 0.0 HAWTHORNE QTY 0.0 HILLSIDE QTY 0.0 LAFAYETTE QTY 0.0 MAYNARD QTY 0.0 0.0 PARK LANE QTY 0.0 0.0 ROSEBUD QTY 0.0 0.0 UNIV. AVE. FR QTY 0.0 0.0 ALLEY QTY 0.0 0.0 ALLEY QTY 0.0 0.0 TOTAL QTY 0.0 0.0 TOTAL $ $0.00 $0.00 DIVISION I BASE BID - SECTION II 54 STORM SEWER, 2000D, 30" LF 55 STORM SEWER, 2000D, 24" LF $54.55 0.0 0.0 0.0 0.0 0.0 0.0 0.0 56 STORM SEWER, 2000D, 21" LF $49.70 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0 0 0.0 0.0 0.0 496.0 271.0 737.0 0.0 0.0 $0.00 $20,187.20 $9,932.15 $25,905.55 $0.00 $0.00 57 STORM SEWER, 2000D, 18" LF $40.70 0.0 0.0 0.0 0.0 0.0 0.0 460.0 0.0 0.0 36.0 58 STORM SEWER, 2000D, 15" STORM SEWER, 2000D, 12" LF LF $36.65 $35.15 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0 0 0.0 0.0 0.0 0.0 239.5 472.0 0.0 0.0 0.0 7.0 23.0 252.0 8.5 6.0 0.0 0.0 59 60 STORM SEWER, 2000D, 36"x23"ARCH LF LF :• -MO $36.05 MO 0 0 OM 0.0 OM 0.0 0. 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0 0 0.0 00 0.0 0.0 0.0 •0 0.0 0.0 0.0 61 STORM SEWER, TRUSS, 8" 62 STORM MANHOLE, TYPE A, 48" STORM MANHOLE, TYPE A, 72" - EACH EACH $3,595.00 $6,500.00 OM MO OM MO OM MO O. 0. 0.0 0.0 0.0 0.0 3.0 1.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0 0 MO 0.0 0.0 0.0 0.0 0.0 0.0 4.0 1.0 3.0 2.0 3.0 0.0 0.0 130.0 661.0 1.0 3.0 14.0 0.0 $14,380.00 $6,500.00 $13,500.00 $9,000.00 $10,725.00 $0.00 $0.00 $57,070.00 $325,212.00 $5,000.00 $5,025.00 $7,350.00 $0.00 63 64 SW -402 RECTANGULAR STORM MANHOLE EACH $4,50M00 MO MO MO 0.0 0.0 0.0 3.0 0.0 0.0 0.0 2.0 65 SW -402 RECTANGULAR STORM MANHOLE, MODIFIED EACH $4,500.00 .. MO MO 0.0 0.0 0.0 0.0 0.0 0.0 66 SW -507 SINGLE OPEN -THROAT CURB INTAKE, SMALL BOX EACH EACH EACH LF $3,575.00 $4,500.00 $1,900.00 $439.00 0.0 0.0 0.0 0.0 0.0 0.0 0.,9 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.01 0.0 0.0 0.0 0.0 130.0 661.0 3.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 67 SW -509 DOUBLE OPEN -THROAT CURB INTAKE, SMALL BOX 68 SW -512 CIRCULAR AREA INTAKE CASE 1, WITH SW -604 TYPE 9 69 RCB, PRECAST, 7' X 3' 70 RCB, PRECAST, 7' X 4' LF $492.00 0.0 0.0 0.0 0.0 0.0 71 WING WALL CUT OUT FOR 7'X4' RCB LS $5,000.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 7.0 0.0 72 STORM MANHOLE ACCESS INTO RCB EACH EACH $1,675.00 $525.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 4.0 0.0 0.0 0.0 0.0 3.0 1.0 0.0 73 REMOVE EXISTING STRUCTURE 74 REMOVE STORM SEWER PIPE LESS THAN 36" LF $9.00 0.0 0.0 0.0 0.0 0.0 75 REMOVE STORM SEWER PIPE, 42" LF $20.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 80.0 0.0 0.0 1.0 0.0 2.0 0.0 0.0 0.0 0.0 80.0 13.0 3.0 $1,600.00 $28,600.00 $9,285.00 76 TYPE E -1-C INLET EACH $2,200.00 0.0 0.0 0.0 0.0 0.0 0.0 10.0 0.0 77 TYPE E -2-C INLET EACH $3,095.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 0.0 0.0 0.D 78 TYPE E -1-C INLET, USE EXISTING CASTING EACH EACH $1,800.00 $2,895.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Cl. 0.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0M 0.0 0.0 0.0 0.0 0.0 2.0 0.0 $0.00 $0.00 79 TYPE E -2-C INLET, USE EXISTING CASTING 80 REM/REPL INLET BOXOUT, E -1-C EACH $1,006.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0. $2,012.00 $0.00 81 REM/REPL INLET BOXOUT & TOP, MODIFIED E -1-C EACH $2,950.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 82 REM/REPL INSERT AND TOP, RA -3 EACH $2,450.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 83 REM/REPL INSERT AND TOP, K-1 EACH $2,875.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 84 REM/REPL INSERT AND TOP, K-2 EACH $3,225.00 $3,600.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 65 REM/REPL INSERT AND TOP, K-3 EACH 86 TAP AND COLLAR STRUCTURE OR PIPE EACH EACH $1,275.00 '. 200.00 0.0 0.0 0.0 011 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 87 INSULATE EXISTING COPPER WATER SERVICE 88 SLOPE PROTECTION, PCC, 6" SY $59.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 89 STORM WATER PROTECTION FOR STRUCTURES EACH $332.88 0.0 0.0 I0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 0.0 0.0 2.0 $665.76 TOTAL BASE BID - DIVISION I SECTION II $551,949.66 CAMPBELL FAIRVIEW BID ITEM DESCRIPTION UNIT ASPRO ALABAR CHARLES ELEVENTH, W. FOREST HAWTHORNE HILLSIDE LAFAYETTE MAYNARD PARK LANE ROSEBUD UNIV. AVE. FR ALLEY ALLEY TOTAL TOTAL DIVISION I BASE BID - SECTION III UNIT $ QTY QTY QTY OP( QTY QTY QTY on Ory QTY Ory QTY QTY OTY $ 90 RECONSTRUCT SANITARY SEWER, 36" LF $165.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 91 RECONSTRUCT SANITARY SEWER, 30" LF $150.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 - 0.0 0.0 0.0 $0.00 92 RECONSTRUCT SANITARY SEWER, 15" LF $78.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 93 RECONSTRUCT SANITARY SEWER, 12" - LF $69.00 0.0 0.0 0.0 0.0 353.0 0.0 43.0 0.0 0.0 0.0 0.0 0.0 0.0 396.0 $27,324.00 94 RECONSTRUCT SANITARYSEWER, 10" LF $65.00 0.0 0.0 0.0 0.0 0.0 0.0 763.5 0.0 0.0 39.0 0.0 0.0 0.0 802.5 $52,162.50 95 RECONSTRUCT SANITARY SEWER, 8" LF LF $55.00 $65.00 0.0 0.0 0.0 0.0 763.5 0.0 0.0 0.0 0.0 0.0 0.0 0.0 580.5 0.0 0.0 0.0 0.0 0.0 784.0 0.0 0.0 0.0 0.0 0.0 0.0 OA 2,128.0 0.0 $117,040.00 $0.00 96 REMOVE AND REPLACE SANITARY SEWER, 8" 97 SANITARY SEWER SERVICE, 6" LF $44.50 0.0 0.0 294.0 0.0 624.0 0.0 557.0 0.0 0.0 466.5 0.0 0.0 0.0 0.0 0.0 1,941.5 8.0 $86,396.75 $34,800.00 98 STANDARD SANITARY MANHOLE, 48" EACH $4,350.00 0.0 0.0 1.0 0.0 1.0 0.0 3.0 0.0 0.0 3.0 0.0 98A STANDARD SANITARY DROP MANHOLE, 48" EACH EACH $4,550.00 $6,300.00 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.D 1.0 0.0 $4,550.00 $0.00 99 STANDARD SANITARY DROP MANHOLE, 60" 99A STANDARD SANITARY MANHOLE, 60" EACH EACH $5,825.00 $650.00 0.0 0.0 0.0 0.0 0.0 2.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 3.0 0.0 0.0 0.0 0.0 0.0 3.0 0.0.. 0.0 0.0 0.0 0.0 0.0 0.0 9.0 $0.00 $5,850.00 100 REMOVE EXISTING STRUCTURE, SANITARY MANHOLE 101 TRACE SANITARY SEWER SERVICE EACH $400.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 102 DYE TEST INVESTIGATION EACH $175.00 0.0 0.0 1.0 0.0 0.0 0.0 4.0 0.0 1.0 2.0 0.0 0.0 0.0 8.0 $1,400.00 103 UNDERGROUND INVESTIGATION -SANITARY EACH $410.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 TOTAL BASE BID - DIVISION I SECTION III $329,523.25 Page - 2 F.Y. 2013 STREET RECONSTRUCTION PROGRAM -- CONTRACT NO. 832 PAY ESTIMATE NO.6- PAY PERIOD: JULY 30- AUGUST 12, 2013 _-- ASPRO UNIT $ $4.25 ALABAR QTY 0.0 CHARLES CITY 0.0 ELEVENTH, W QTY 0.0 FOREST OTT 0.0 HAWTHORNE On' 0.0 HILLSIDE LAFAYETTE QTY QTY 0.0 0.0 MAYNARD QTY 0.0 PARK LANE OTT 0.0 ROSEBUD QTY 0.0 CAMPBELL FAIRVIEW UNIV. AVE. FR ALLEY ALLEY QTY QTY OTT 0.0 0.0 0.0 TOTAL QTY 0.0 DIVISION I BASE BID-SECTION IV - STORM SEWER IN ALLEYS UNIT _ $0.00 $0.00 $0.00 104 SAVING LF 105 SIDEWALK AND DRIVEWAY REMOVAL SY $6.00 $125.00 $90.00 $3,595.00 $2,500.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 D.D 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 . 0.0 0.0 D.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 1.0 106 107 REMOVE AND REPLACE MISC. 3" HMA OVER 6" PCC, M-4 ALLEY OR DRIVEWAY APPROACH AND SIV, 6" PCC, C-4 SY SY EACH EACH $0.00 $0.00 $2500.00 108 STORM MANHOLE, TYPE A, 48" 709 SW-511 RECTANGULAR AREA INTAKE 110 STORM SEWER, 2000D, 12" LF $35.95 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 MAYNARD QTY 0.0 0.0 0.0 0.0 �- PARK LANE CITY 0.0 0.0 0.0 0.0 ROSEBUD QTY 0.0 0.0 128.0 0.0 0.0 130.0 0.0 BOO 7.77 0.0 0.0 0.0 --- CAMPBELL FAIRVIEW UNIV. AVE. FR ALLEY ALLEY QTY QTY QTY 128.0 130.0 7.77 0.0 TOTAL QTY $4 601.60 $1 040.00 $372.96 $0.00 $8 514.56 $1,432,738.41 171 EXCAVATION/GRADING SY TON $8.00 $48.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 112 RECYLED ASPHALT PAVING 113 TRAFFIC CONTROL LS _- _---- -_---�-�� UNIT $1,500.00 ASPRO UNIT $ 0.0 ALABAR QTY 0.0 --- CHARLES CITY 0.0 ELEVENTH, W. QTY 0.0 FOREST QTY 0.0 HAWTHORNE CITY 0.0 0.0 HILLSIDE LAFAYETTE QTY QTY TOTAL BASE BID - DIVISION I SECTION IV -TOTAL BASE BID - BID ITEM DESCRIPTION TOTAL $ ALTERNATE A • 1A 2", HMA 1M 5 1/2", 60% CR SY SY $10.70 $11.50 $13.55 0.0 0.0 0.0 0.0 0.0 0.0 OA Co 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 $0.00 2A 21/2", HMA 1M 13/4", 60% CR 3A 3", HMA 1M B 3/4", 60% CR 4A 2", HMA 3M S 1/2", 75% CR SY SY SY SY LF $10.75 $18.95 $25.85 $13.60 $12.75 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1144.6 0.0 1144.6 1144.6 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2154.4 0.0 0.0 0.0 2154.4 0.0 2154.4 0.0 0.0 0.0 OA 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1669.6 0.0 0.0 1669.6 0.0 0.0 0.0 0.0 0.0 1669.6 0.0 0.0 0.0 0.0 0.0 4,968.6 1,669.6 3,299.0 4,968.6 0.0 $53,412.45 $31,638.92 $85 279.15 $67,572.96 $0.00 5A 4", HMA 3M 13/4", 75% CR 5 1/2", HMA 3M 13/4", 75% CR 6A 7A 3", HMA 3M B 3/4", 75% CR 8A CURB AND GUTTER, PCC, C-4, 24" WIDE, 7 1/2" THICK 9A CURB AND GUTTER, PCC, C-4, 24" WIDE, 9" THICK LF LF SY $14.25 $15.50 $3.60 0.0 0.0 0.0 0.0 0.0 0.0 0.0 833.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 895.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3528.5 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3,528.5 1,728.0 0.0 $50,281.13 $26,784.00 $0.00 10A CURB AND GUTTER, PCC, C-4, 24"WIDE, 10.5" THICK 11A COLD WEATHER CONCRETE PROTECTION 12A LINSEED OIL TREATMENT m ® CY $4.00 $3,500.00 $10.50 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 482.5 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1854.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 937.1 0.0 0.0 0.0 0.0 0.0 0.0 2089.5 0.0 0.0 0.0 0.0 5,363.1 $0.00 $0.00 $56,312.55 $371,281.16 13A PAVEMENT SAMPLES AND TESTING 14A EXCAVATION TOTAL ALTERNATE DIVISION II- WATER MAIN ASPROTOTAL ITEM DESCRIPTION UNIT UNIT$ THIS EST PREVIOUS QTY TO DATE TOTAL COST 1 AWWA Standard C909 PVC, 6 inch dia ® ® ® $42.50 $52.5D $11.00 0.0 0.0 0.0 0.0 410.0 0.0 0.0 410.0 0.0 $0.00 $21,525.00 $0.00 2 Ductile Iron water main, 6-inch dia., Class 52 3 Ductile iron water main removal 4 Ta • •Ing sleeve, valve and box, 6 on 6 inch dia. EACH $3,695.00 $3,895.00 0.0 0.0 1.0 1.0 1.0 1.0 $3,695.00 $3,895.00 5 Ta• •in sleeve, valve and box, 12 on 6 inch dia. 6 Gate valve and box, 6-inch dia. $1,370.00 0.0 0.0 0.0 $0.00 -� 8 Gate n and box, 4-inchdia.dia. EACH EACH EACH EACH $ 500.00 $500.00 $230.00 $230.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 7.0 0.0 0.0 7.0 7.0 $0.00 $0.00 10.00 $1,610.00 -- 9 , 6 Cross,inch x-iichhdia. 9 10 Tee, 6-inch X 6-inch dia. Sleeve, 6-inch dia. � EACH EACH $250.00 $300.00 $130.00 0.0 0.0 0.0 11$---�- 1.0 .0 11.0111.0 7.0 0.0 $250.00 $0.00 -$1,430.00 12 13 Reducer, galug 8 -Inc x 4 inch dia Megalugs, 6-Inch dla. 14 Ca• or Plug, 6-inch dia. EACH EACH $180.00 $575.00 0.0 0.0 0.0 0.0 0.D 0.0 $0.00 $0.001 _ 16 etl remove .lug with 2 inch co •. for flushin• Concrete blockingsemb EACH EACH EACH $355.00 $700.00 $4,$20.65 0.0 0.0 0.0 4.0 0.0 1.0 4.0 0.0 1.0 $1,420.00 $0.00 $4,795.00$0 -� -� 17 H drant removal 18 19 Hydrantm 19 ry PVC Temporary PVC water main L.F. $20.65 0.0 0.0 0.0 $0.00 20 Removal onntemporary PVC surfaceowater r main iron water main--- wt si diwat EACH EACH EACH $1,545.00 $1,500.00 $1,750.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 $0.00 27 r service 3/4" Short side water service 22 3/4" Long side water service 23 EACH $2,250.00 0.0 0.0 0.0 $0.00 24 1" Long side water service EACH $2,250.00 $2,250.00 0.0 0.0 0.0 $0.00 de r service hort ® $2,500.00 0.0 11.0 11.0 26 Traffic$controllAnsborou'ft at Univ Av. Fr. Rd. 27 Pavement Rem. And Re•I.-Ansborough at Univ. Av. Fr. Rd. SY $700.00 0.0 79.0 79.0 _$2,500.00 $7,900.00 TOTAL DIVISION II $49,020.00 28 29 Traffic control-Wisner and W. 6th Pavement Rem. And Re•I:WSner and W. 6th LS SY SY TON $1,000.00 $100.00 $3.00 $48.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 $0.00 $0.00 --LESS LESS 5% RETAINAGE $2,451.00 SUBTOTAL AMOUNT PREVIOUSLY AMOUNT DUE THIS ESTIMATE PAID $46,569.00 $46,569.00 $0.00 30 31 Hytlroseetl- Wisner, W. 6th, Loretta and Easley =r <: dot As Malt Pavin• TOTAL DIVISION II $49,020.00 1 F.Y. 2013 STREET RECONSTRUCTION PROGRAM --- CONTRACT NO. 832 ------ PAY ESTIMATE NO. 6 - PAY PERIOD: JULY 30 - AUGUST i2, 2013 _-- $1 465 981.76 DIVISION I TOTAL BASE BID SECTIONS I AND II + ALTERNATE A -i DIVISION II (WATER MAIN DIVISION II _--- -- 49 020.00 $1 5150131.76 DIVISION I TOTAL BASE BID SECTIONS I AND 11 + ALTERNATE A + LESS BID ITEMS 69-72 STORM WATER FEE UP TO $500.000.00 392 307.00 SUBTOTAL ---- $1122694.76 LESS 5% RETAINAGE ON BASE BID SECTIONS I AND II + ALTERNATE A -- --- $56.134.74 SUBTOTAL MEN ---- $1.066 0,09 LESS AMOUNT PREVIOUSLY PAID _---_ - 781-4 AMOUNT DUE THIS ESTIMATE FROM LOCAL OPTION FUNDS on ` $305108,13 DIVISION I SECTION II BID ITEMS 69-72 STORM WATER FEE UP TO '•50130 - -- $392,307.00 LESS 5% RETAINAGE ON BID ITEMS 69-72 UP TO $25,000.00 =- -- 19,615.35 SUBTOTAL (UP TO $475,000.00 ----- ------ $372 691.65 114.25 LESS AMOUNT PREVIOUSLY PAID AMOUNT DUE THIS ESTIMATE FROM STORM WATER FEE FUNDSU$475 - $298577 MEI = DIVISION I SECTION III $329 523.25 LESS 5% RETAINAGE _ 13 047.9 SUBTOTAL $313 047.09 LESS AMOUNT PREVIOUSLY PAID $269 725.66 AMOUNT DUE THIS ESTIMATE FROM SEWER FUNDS ------ -- r 321.43 N---- DIVISIONI SECTION IV $8 514.56 LES5% LESS 5% RETAINAGE 1.1111 11.M.M1 $425.73 SUBTOTAL --- $8 088.83 LESS AMOUNT PREVIOUSLY PAID IMM 1111.1111111 AMOUNT DUE THIS -ESTIMATE FROM STORM SEWER BOND FUNDS --- $1 342.3 lirANIMIGNE `ice/ir'l �f r, 4 ; -. -SUB 1111=1111111=11.1111 APPROV ;l • ,, AND IDIARIES DAT r AP :1;T. r?'F:S'1[A►jiriE% i47.4. IOWA 0 E I Page -4 Prepared by: Pauline,C CITY OF WATERLOO 9002 PAYMENT VOUCHER A082613 August 19, 2013 Vendor No. Batch No. Keyed By: Vendor Aspro Department Engineering Department Address Grant/Project Code # City & State *********.**************************** Invoice Date Invoice No. Qty/Unit Amount Description G/L Distribution 08/16/13 Est # 22 $75,894.36 Contract 819 Est Nc 1n 2013 St Recon 205-07-7500-2165 0.00 Sewer 520-14-5200-2165 Bond Funds 408-07-7500-2165 7/9 - 7/29/13 Special Instructions: Submitted By Total $75,894.36 8/19/13 Date Approved By: F.Y. 2012 STREET RECONSTRUCTION PROGRAM -- CONTRACT NO. 819 PARTIAL PAY'ESTIMATE NO.22- PERIOD: JULY30- AUGUST 12, 2013 2000 BLOCK 1700 & 3000 1200 & 1400 BID ITEM DESCRIPTION UNIT ASPRO DAWSON KERN LAFAYETTE MAYNARD MITCHELL NINTH, W. RIDGEWAY, E. SHUKEI UNIV. F. RD HAMMOND RIDGEWAY, E QTY MAYNARD INT QTY UNIT OTY QTY QTY QTY QTY QTY QTY QTY OTY OTY DIVISION I BASE BID -SECTION I t CONSTRUCT, MAINTAIN, REMOVE TEMPORARY ACCESS AND REST SY $59.40 0.0 0.0 0.0 0.0 0.0 0.0 55.6 0.0 45.8 36.7 0.0 0, 2 MISC. HMA, 3", 1M S 1/2", 60% CR SY $48.50 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 155.2 0.0 0.0 0. 3 MISC. HMA, 1 1/2", 3M S 1/2", 75% CR TON $205.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0, 4 REMOVE AND REPLACE MISC. 9" HMA SY $121.50 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 28.3 60.2 0. 5 REMOVE AND REPLACE MISC. 10.5" HMA SY $143.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 14.0 0.0 0. 6 REMOVE AND REPLACE MISC. CURB AND GUTTER, 24"X9" PCC, C LF $55.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 61.6 0. 6A REMOVE AND REPLACE MISC. CURB AND GUTTER, 24" X 6" PCC, C LF $53.00 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0. 7 REMOVE AND REPLACE MISC. 6" PCC, C-4 SY $60.00 30.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0. 8 REMOVE AND REPLACE MISC. 4" HMA OVER 7" PCC, M-4 SY $126.50 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0. 9 REMOVE/REPLACE MISC. SEALCOAT W/ 2" HMA SY $42.25 0.0 0.0 93.3 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0. 10 ACC DRIVEWAY APPROACH TON $165.00 4.2 0.0 3.5 0.0 0.0 0.0 21.5 0.0 0.0 6.9 0.0 0. 11 DRIVEWAY APPROACH AND SNV, 7" PCC, C-4 SY $41.50 0.0 0.0 0.0 0.0 0.0 0.0 244.0 010 0.0 0.0 0.0 0. 12 DRIVEWAY APPROACH AND SNV, 6" PCC, C-4 SY $40.50 78.0 60.9 258.1 0.0 0.0 545.8 36.4 107.1 722.0 0,0 0.0 0. 13 DRIVEWAY APPROACH AND SNV, 5" PCC, C-4 SY $39.75 437.5 136.9 51.3 0.0 613.4 212.8 0.0 0.0 127.7 146.6 168.5 0. 14 SIDEWALK, 4" PCC, C-4 SY $38.65 324.2 22.9 203.4 0.0 9.8 292.8 0.0 0.0 30.1 0.0 0.0 0. 15 PEDESTRIAN RAMP, PCC SIDEWALK, 6" PCC, C-4 SY $41.90 112.4 72.2 255.9 0.0 0.0 275.6 0.0 0.0 0.0 0.0 0.0 0. 16 PEDESTRIAN RAMP DETECTABLE WARNING SURFACE SF $34.50 192.0 96.0 348.0 0.0 0.0 360.0 0.0 0.0 0.0 0.0 0.0 0. 17 CONCRETE PAVEMENT REMOVAL SY $4.15 0.0 2104.0 14410.6 1150.5 2388.2 9398.1 2343.7 1262.7 9963.6 1421.5 1407.7 01 18 ASPHALT PAVEMENT REMOVAL SY $4.15 8872.3 0.0 0.0 0.0 0.0 0.0 _ 0.0 0.0 0.0 0.0 0.0 0.1 19 SIDEWALK AND DRIVEWAY REMOVAL SY $4.15 1006.4 338.3 963.6 90.6 602.2 1670.8 407.4 29.5 1099.4 139.5 182.4 3, 20 SAW CUT LF $4.25 233.0 0.0 488.5 174.0 106.0 149.0 270.0 0.0 403.0 0.0 320.0 0. 21 GEOGRID SY $4.50 0.0 465.0 0.0 0.0 0.0 231.1 2665.6 0.0 5050.1 975.0 0.0 0. 22 WOVEN GEOTEXTILE SY $4.50 0.0 0.0 0.0 0.0 2565.0 1005.0 00 0.0 3428.3 0.0 0.0 0. 23 MODIFIED SUBBASE TON $21.00 4904.92 1115.85 8246.02 0.00 1904.59 8222.79 1860.77 782.92 6699.62 554.85 1137.79 0.0 24 SPECIAL BACKFILL SUBBASE TON $19.25 0.0 0.0 42.8 0.0 0.0 0.0 0.0 0.0 841.34 0.00 0.0 0. 25 RECYLED ASPHALT PAVING TON $48.00 0.00 0.00 34.03 0.00 0.00 0.00 30.62 0.00 0.00 0.00 0.00 0.01 26 ROADSTONE, 3/4" TON $48.00 20.26 0.00 27.33 0.00 0.00 27.85 0.00 0.00 25.69 0.00 3.64 0.0 27 DRAIN TILE, 6" LF $9.90 5092.0 1236.0 3697.0 0.0 1706.0 3828.0 0.0 530.0 854.0 0.0 0.0 0. 28 DRAIN TILE, 4" LF $8.45 0.0 0.0 818.0 0.0 30.0 1312.0 1698.0 263.0 4434.0 _ 104.0 8070 0. 29 DRAIN TILE STUB, 4" LF $18.40 420.0 88.0 175.0 0.0 170.0 115.0 0.0 0.0 45.0 0.0 0.0 0. 30 DRAIN TILE TAP AND COLLAR EACH $200.00 0.0 2.0 0.0 0.0 0.0 3.0 2.0 2.0 11.0 0.0 0.0 0. 31 RF -19C, INLET OUTLET DETAIL (RODENT GUARD) EACH EACH $105.00 $510.00 39.0 0.0 14.0 0.0 12.0 3.0 0.0 0.0 2.0 1.0 24.0 0.0 6.0 0.0 2.0 0.0 13,0 0.0 2.0 0.0 7.0 1.0 0. 0. 32 CONVERT WATER VALVE MANHOLE TO ROADBOX 33 WATER SERVICE CORPORATION, 3/4" EACH $42.00 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0. 34 WATER SERVICE CURB STOP, 3/4" EACH $150.00 0.0 0.0 12.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 0. 35 WATER SERVICE PAVE BOX, 3/4" EACH $150.00 0.0 0.0 14.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 0. 36 COPPER WATER SERVICE, 3/4" LF $21.95 0.0 0.0 368.0 0.0 63.0 0.0 0.0 0.0 0.0 0.0 0.0 0. 37 WATER SERVICE CORPORATION, 1" EACH $50.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0. 38 WATER SERVICE CURB STOP, 1" EACH $200.00 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0. 39 WATER SERVICE PAVE BOX, 1" EACH $200.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0. 40 COPPER WATER SERVICE, 1" LF $23.50 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0. 41 WATER SERVICE KILL EACH $375.00 1.0 0.0 3.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0. 42 WATER SERVICE TAP, 3/4" OR 1" EACH $110.00 0.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0. 43 LOWER WATER SERVICE, 3/4" OR 1" EACH $750.00 1 0 0.0 0.0 0.0 9.0 0.0 0.0 0.0 0.0 0.0 0.0 0, 44 UNDERGROUND INVESTIGATION -WATER EAC H $325.00 2.0 -0.0 5.0 0.0 9.0 0.0 0.0 0.0 2.0 0.0 1.0 0. 45 TOPSOIL, 4" SY $16.75 1300.0 288.0 1202.7 0.0 425,0 1490.0 0.0 2220 1468.0 267.0 196.0 40. 46 HYDROSEED SY $3.00 0.0 0.0 812.7 0.0 0.0 1550.1 00 0.0 1963.1 0.0 0.0 0. 47 TOPSOIL REMOVAL FROM PARKING, EARTHWORK SY $10.40 837.5 0.0 1938.7 0.0 0.0 3175.0 0.0 0.0 0.0 0.0 0.0 0. 48 2002 CONSTRUCTION SURVEY LS LS $66,900.00 $370.00 0,12 0.05 0.25 0.00 0.05 0.20 0.04 0.02 0.12 0.05 0.05 0.0 ADDITIONAL CONSTRUCTION SURVEY 1.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0,0 49 TRAFFIC CONTROL LS $57,000.00 0.12 0.05 0.25 0.03 0.05 0.20 0.04 0.02 0.12 0.05 0.05 0.0 50 DETOUR ROUTE- W. 91h ST. LS $2,000.00 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0. 51 DETOUR ROUTE - HAMMOND AVE. LS $2,000.00 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 •• 1.0 0.0 0. 52 DETOUR ROUTE - E. MITCHELL AVE. LS $2,000.00 0.0 0,0 0.0 0.0 1.0 0.0 0.0 0.0 •0 0.0 0.0 0. 53 DETOUR ROUTE - E. RIDGEWAY AVE. LS LS $2,000.00 $2,000.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 •I 0.0 1.0 0. 54 DETOUR ROUTE - SAGER AVE. 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 1.0 0.0 0.0 0. 55 PAINTED PAVEMENT MARKING, WATER BASED STA $50.00 3.42 0.00 55.08 0.00 0.00 12.10 0.00 0,00 2.54 15.34 17.20 0.0 56 PAVEMENT MARKING, SYMBOL OR LEGEND EACH $75.00 0.0 0.0 24.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 0, 57 RAILROAD PROTECTIVE INSURANCE, ETC. LS $16,100.00 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0. TOTAL BASE BID - DIVISION I SECTION I F.V. 2012 STREET RECONSTRUCTION PROGRAM - CONTRACT NO. 819 PARTIAL PAY ESTIMATE NO. 22 - PERIOD: JULY 30 - AUGUST 12, 2013 2000 BLOCK 1700 & 3000 1200 & 1400 UNIT ASPRO UNIT$ DAWSON QTY KERN QTY LAFAYETTE QTY MAYNARD QTY MITCHELL QTY NINTH, W. QTY RIDGEWAY, E. QTY SHUKEI QTY UNIV. F. RD OW HAMMOND QTY RIDGEWAY, E QTY MAYNARD IN' QTY DIVISION I BASE BID -SECTION II 58 STORM SEWER, 2000D, 48" LF $152.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 C 59 STORM SEWER, 2000D, 36" $74.00 0.0 0.0 0.0 0.0 0.0 379.0 0.0 0.0 0.0 0.0 0.0 0 60 STORM SEWER, 20000, 30" $65.00 0.0 0.0 0.0 0.0 0.0 386.5 0.0 0.0 0.0 0.0 0.0 0 60A STORM SEWER, 2000D, 27" LF $57.90 0.0 10.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0 61 STORM SEWER, 2000D, 24" m $54.55 ® $49.70 LF $40.70 38.0 0.0 0.0 0.0 0.0 16.0 0.0 0.0 18.5 0.0 0.0 0.0 508.0 128.5 0.0 0.0 0.0 0.0 0.0 0 62 STORM SEWER, 2000D, 21" 0.0 323.0 0.0 834.0 0.0 0.0 0.0 0.0 0.0 0 63 STORM SEWER, 2000D, 18" 47.0 0.0 0.0 33.0 0.0 0 64 STORM SEWER, 20000, 15" LF $36.65 0.0 0.0 26.0 0.0 0.0 144.5 0.0 0.0 0.0 0.0 0.0 0 65 66 STORM SEWER, 2000D, 12" LF $35.15 1263.0 217.0 389.5 0.0 18.0 314.0 0.0 0.0 45.0 27.0 37.5 0 FLARED END SECTION, 18" RCP W/ 3 TIED JOINTS EACH $1,395.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0 67 STORM MANHOLE, TYPE A, 48" EACH $3,395.00 6.0 6.0 3.0 0.0 20 11.0 ___... 0.0 0.0 0.0 1.0 4.0 0 68 STORM MANHOLE, TYPE A, 60" EACH $4,250.00 0.0 0.0 0.0 0.0 0.0 5.0 0.0 0.0 0.0 0.0 0.0 0 69 RA -49 STORM SEWER MANHOLE EACH $3,295.00 5.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0 70 SW -402 RECTANGULAR STORM MANHOLE EACH $4,500.00 0.0 0.0 0.0 0.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0 71 SW -513 OPEN SIDED AREA INTAKE EACH $4,275.00 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0 72 REMOVE EXISTING STRUCTURE EACH $525.00 29.0 15.0 24.0 0.0 0.0 29.0 - 0.0 0.0 1.0 3.0 10,0 0 72A REMOVE STORM SEWER PIPE LESS THAN 36" EACH $8.50 667.0 0.0 0.0 0.0 0.0 1179.0 0.0 0.0 0.0 0.0 0.0 0 73 TYPE E -1-C INLET EACH $2,000.00 19.0 11.0 4.0 0.0 2.0 6.0 0,0 0.0 1.0 0.0 0.0 0 74 TYPE E -2-C INLET EACH $2,995.00 0.0 0.0 0.0 0.0 0.0 11.0 2.0 0.0 0.0 0.0 5.0 0 75 TYPE E -3-C INLET EACH $3,995.00 0.0 0.0 0.0 0.0 0.0 7.0 0.0 0.0 0.0 0.0 0.0 0 76 TYPE E -1-C INLET, USE EXISTING CASTING EACH $1,655.00 0.0 0.0 11.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0 77 TYPE E -2-C INLET, USE EXISTING CASTING EACH $2,232.00 0.0 0.00.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0 78 MODIFIED TYPE E -1-C INLET EACH $3,695.00 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0, 79 MODIFIED TYPE E -1-C INLET, USE EXISTING CASTING EACH $3,350.00 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0. 80 REM/REPL INLET BOXOUT, E -1-C EACH $850.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 2.0 0.0 0. 81 EACH $950.00 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0, 82 EACH $2,750.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0. 83 REM/REPL INSERT, RA -3 EACH $1,750.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 7.0 0.0 0.0 0, 84 REM/REPL INSERT, RA -6, USE EXISTING CASTING EACH $2,325.00 _ _ 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0. 1001 REBUILD RA TYPE INLET TOP EACH $2,475.00 0.0 0.0 0.0 0.0 3.0 0.0 0.0 0. 85 TAP AND COLLAR STRUCTURE OR PIPE EACH $1,275.00 0.0 0.0 4.0 0.0 0.0 2.0 1.0 0.0 0.0 0.0 0.0 0. 86 INSULATE EXISTING COPPER WATER SERVICE LS $200.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0. 87 IN LINE CHECK VALVE FOR 36" RCP, 2000D; FURNISH AND INSTALL LS $10,899.00 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0. 88 STORMWATERPROTECTION FOR STRUCTURES EACH H $332.88 49.0 24.0 5.0 0.0 2.0 24.0 0.0 2.0 13.0 2.0 0.0 1. TOTAL BASE BID - DIVISION I SECTION II BID ITEM DESCRIPTION UNIT ASPRO DAWSON KERN LAFAYETTE MAYNARD MITCHELL NINTH, W. RIDGEWAY, E. SHUKEI UNIV. F. RD HAMMOND RIDGEWAY, E MAYNARD INT; DIVISION I BASE BID -SECTION III UNIT $ QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY 89 RECONSTRUCT SANITARY SEWER, 24" LE $90.00 0.0 0.0 0.0 0.0 0.0 824.5 0.0 0.0 00 0.0 0.0 0. 90 RECONSTRUCT SANITARY SEWER, 21" LF $110.00 0.0 0.0 0.0 0.0 0.0 222.5 0.0 0.0 0.0 0.0 0.0 0. 91 RECONSTRUCT SANITARY SEWER, 18" LF $78.50 0,0 0.0 572.0 0.0 0.0 1346.0 0.0 0.0 0.0 0.0 0.0 0, 92 RECONSTRUCT SANITARY SEWER, 15" m $73.00 ® $69.00 m $123.00 ® $105.00 EACH $8.50 _ 676.0 1726.0 124.0 0.0 0.0 48.0 51.0 0.0 0.0 0,0 0.0 74.0 99.3 195.0 0.0 0,0 0.0 0.0 0.0 121.0 0.0 0.0 0.0 0.0 0.0 0. 93 RECONSTRUCT SANITARY SEWER, 12" 0.0 0.0 765.5 96.5 0.0 0.0 0.0 0.0 0.0 0.i 94 RECONSTRUCT SANITARY SEWER, 10" 0.0 0.0 0.0 0.0 0.0 0.1 95 RECONSTRUCT SANITARY SEWER, B" 0.0 0.0 0.0 0.0 138.0 1050.8 0.0 0,0 0.0 0.0 0.0 0.1 2001 REMOVE SANITARY SEWER PIPE LESS THAN 36" 0.0 0.0 0.0 0.0 0.0 0.1 96 LF $125.00 0.0 0.0 403.4 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 97 LF $180.00 0.0 0.0 66.7 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.1 98 LF $90.00 0.0 0.0 1041.4 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.1 98A $86.00 0.0 0.0 827.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 99 100 CIPP SANITARY SEWER, 12" $39.00 0.0 0.0 414.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.I SANITARY SEWER SERVICE, 6" LF $43.50 1528.0 32.0 288.0 0.0 0.0 171.0 0.0 0.0 0.0 0.0 0.0 0.1 100A 100B REHABILITATE SANITARY SEWER CONNECTION AND 5' LATERAL REHABILITATE SANITARY SEWER LATERAL GREATER THAN 5' EACH $4,000.00 LF $60.00 EACH $1,895.00 0.0 0.0 0.0 0.0 0.0 0.0 27.0 653.3 28.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.0 0.0 0.0 0.0 0.0 0.1 100C INSTALL HYDRO EXCAVATION CLEANOUT 0.0 0.0 0.0 0.0 0.0 0.0 0,1 701 EACH $4,350.00 11.0 1.0 1.0 0,0 0.0 15.0 0.0 0.0 0.0 0.0 0.0 0.1 102 EACH $6,300.00 0.0 0.0 0.0 0.0 0.0 1,0 0.0 0.0 0.0 0.0 0.0 0.1 103 VF $300.00 0.0 0.0 117.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.( 104 FURNISH AND INSTALL RUBBER CHIMNEY SEAL EACH $650.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.( 105 REMOVE EXISTING STRUCTURE, SANITARY MANHOLE EACH $300.00 10.0 1.0 3.0 0.0 0,0 17.0 0.0 0.0 0,0 0.0 0.0 0.( 1002 STRUCTURE ADJUSTMENT EACH $1,650.00 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 106 TRACE SANITARY SEWER SERVICE EACH $400.00 0.0 0.0 15.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.f 107 DYE TEST INVESTIGATION EACH $175.00 3.0 0.0 4.0 0.0 0.0 9.0 0.0 0.0 0.0 0.0 0.0 0.f 108 UNDERGROUND INVESTIGATION -SANITARY $410.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.( 3001 SANITARY MANHOLE REHABILITATION - USE STRONG SEAL MS2C $45.00 0.0 0.0 80.9 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.( 4001_ SANITARY SEWER SERVICE REINSTATEMENT EACH $400.00 0.0 0.0 3.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.( F.Y. 2012 STREET RECONSTRUCTION PROGRAM -- CONTRACT NO. 819 PARTIAL PAY ESTIMATE NO, 22 -- PERIOD: JULY 30-AUGUST 12 2013 UNIT ASPRO DAWSON KERN LAFAYETTE MAYNARD MITCHELL NINTH W. RIDGEWAY E. SI IUKEI UNIV. F. RD HAMMOND RIDGEWAY E MAYNARD DIVISION I BASE BID - SECTION IV- MAYNARD INTERSECTIONS UNIT OTY OTY QTY OTY QTY OTY OTY OTT OTY OTT OTT QTY 109 SAWING LF 54.25 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0,0 0.0 0.0 110 PAVEMENT REMOVAL SY $4.60 0,0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 G. 0.0 111 MISC. PCC PAVEMENT, 700' 0-4 SY $75.00 0.0 ® $5,395.00 0.0 ® $100.00 0.0 SF $34.50 0.0 LS '2500.00 0,0 0,0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 oD 0,0 0.0 112 REMOVE RA-3 TOP, CONST TOP WITH FRAME AND GRATE 113 SIDEWALK, PCC 6" 114 DETECTABLE WARNING SURFACE 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0,0 115 EXCAVATION/GRADING 116 MODIFIED SUBBASE TON 521.00 0,0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 117 TOPSOIL, 4" SY $16.75 0.0 0.0 0.0 0.0 0.0 0.0 0,01 0.0 0,0 0.0 00 0,0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 118 HYDROSEEDING SY $3.00 0.0 0,0 0.0 119 TOTALIBLS $2 500,00 0.0� 0.0� 0.0 0.0 0.0 0.0 0.0 0.0 TOTAL CASESE BID BID - DIVISION I SECTION IV MAYNARD MITCHELL OTY QTY 2000 BLOCK NINTH, W. RIDGEWAY E. QTY OTY. SHUKEI UNIV. F. RD OTY © 1700 & 300D 1200 8 1400 BID ITEM DESCRIPTION UNIT ENGR. EST DAWSON KERN LAFAYETTE HAMMOND QTY RIDGEWAY, E OTT MAYNARD I. QTY ALTERNATEA UNIT$ QTY QTY QTY 1A 2", HMA 1M S 1/2", 60% CR SY $10.50 7700.0 1822.0 0.0 0.0 0,0 0.0 0.0 1106.8 0.0 0.0 0.0 2A 21/2" HMA 1M 13/4" 60%CR SY $11.40 7700.01 SY $11.90 7700.0 1822.0 0.0 1822.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 1106.8 0.0 1706,8 0.0 0,0 0.0 3A 3" HMA 1M B 3/4", 60% CR 0.0 0.0 4A 2", HMA 3M S 1/2"75%CR SY $10.70 0.0 0.0 13104.0 0.0 2007.9 8209.8 1968.7 0.0 8758.2 1203.3 3724.1 5A In SY $18.70 0.0 SY 525.50 0.0 0.0 0.0 0.0 13104.0 0.0 2007.9 0.0 0.0 8209.8 0.0 0.0 1968.7 0.0 8758.2 0.0 0.0 0.0 0.0 6A - la 1203.3 1241.1 7A .► 3" HMA 3M B 3/4 SY $12.05 0.0 0.0 13104.0 0.0 2007.9 8209.8 1968.7 0.0 8758.2 1203.3 1241.1 BA CURB AND GUTTER PCC C-4 24 "WIDE 71/2"THICK LF $12.35 4982.0 1280.5 0.0 0.0 0.0 0.0 0.0 700.0 0.0 0.1 0.0 9A CURB AND GUTTER PCC, 0-4 24" WIDE, 9'' THICK LF fE ' 0.0 0,0 0.0 0.0 1681.0 4920.0 0.0 0.0 5347.0 0.0 0.0 _ 10A 12A CURB AND GUTTER PCC, C-4, 24" WIDE, 10,5" THICK RAILOHUMP. DETAIL LF $15.25 0.0 0,0 5895.0r r 0.0 ® 0.0 1750.0 r r ® 0.0 820.0 770.0 LS $3$60.00 1.0 SV $65.00 380 0.01 0.0 0.0 0.0 � 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 00 0,0 0.0 0.0 0.0 0.0 0.0 12A CR SSINGER RAILROAD CROSSING APPROACH, HMA DETAIL 13A COLD WEATHER CONCRETE PROTECTION SY $3.50 0,0 ®® 0.0 SY $6.00 0.0 0.0 54.0 0.0 484.6 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 138.3 0.0 545.1 0.0 368.7 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 141.8 0.0 0.0 0.0 2483.0 14A LINSEED OIL TREATMENT 15A PAVEMENT SCARIFICATION 16A PAVEMENT SAMPLES AND TESTING LS $2,500.00 0,10 0,00 0.15 0.00 0.00 0.10 0.00 0.02 0.06 0,00 0.00 17A EXCAVATION CY $10.50 2235.0 600,0 2580.0 0.0 877.0 3191.0 1121.0 335.2 2575.6 342.01 473.7 TOTAL ALTERNATE A IM IMI DIVISION I BASE BID- SECTI NS I ANO II ALTERNATE DIVISION II- WATER MAIN MEI ASPRO EST. OTT OTY QTY ESTIMATED --DIVISION II WATER MAIN ITEM DESCRIPTION UNIT UNIT $ QTY THIS EST PREV. PAID TO DATE TOTAL COST SUBTOTAL 1 Ductile iron water ma in l 2-inch dia., Class 52 I LF. $70.50 495.0 0.0 515.0 515.0 $36,307.50 LESS 5% RETAINAGE 2 Ductile Iron water main, 8-inch dia, Class 52 L.F. $52.50 1120.0 75.0 871.5 946.5 $49,691.25-- SUBTOTAL 3 Ductile ironwaler ma in removal L.F. $11.00 902,0 18.0 492.0 510.0 $5,610.00 LESS AMOUNT PREVIOUSLY PAID 4 Gate valve and box, 12 -inch die, EACH $2,720.00 0.0 0.0 0.0 $0.00 AMOUNT DUE THIS ESTIMATE FROM LOCAL OPTION FUI 5 Gale valve and box, 10-inch dia, EACH $2 335.00 1.0 0.0 1.0 1.0 $2,335:00_---- 6 Gate valve and box 6-inch dia. EACH $1,515.00 4,0 r r 4.0 $8,060.00 7 Tee, 12-inch X 10-Inch dia. lockln• J $690.00 1.0 0,0 1.0 1.0 $690.00_-- DIVISION I - SECTION III 8 Tee, 12-inch X 6-Inch dia. Locking EACH $610.00 1.0 122111 $360.00 2.0 0.0 1.0 0.0 1,0 $610.00 1.0 $360.00 - LESS 5% RETAINAGE SUBTOTAL 9 Tee, 6-Inch X 6-Inch dia. 10 Bend 12-inch dia., an de.ree EACH $380.00 4.0 MEI $325.00 1.0 EACH $220.00 4.0 0.0 3.0 0,0 0.0 2.0 3.0 $1,140.00 0.0 50.00 8.0 51,760.00---- -- LESS AMOUNT PREVIOUSLY PAID 17 Bend, 10-inch dia., any de ree AMOUNT DUE THIS ESTIMATE FROM SEWER FUNDS 12 Bend 6-inch dia.. any de•ree 73 Sleeve, 12-Inch dia. . f $365.00 1.0 0.0 0.0 - - 0.0 $0.00. DIVISIONRETAINAGE IV 14.O $335.00 1.0 $250.00 3.0 0.0 2.0 0.0 r 1 2.0 $000.00 4.0 $1,000.00 -- ---SUBTOTAL .. LESS RETAINAGE 15 Sleeve 6-Inch dia. IEACH 16 Met obits 12-Inch dia. EACH $175.00 10.0 0.0� 70.0 $170.00 --- 17 Me•elu•s,10-inch dia. EACH $175.00 5.0 0.0 0.0 $$0,00 AMOUNT DUE THIS ESTIMATE FROM BOND FUNDS 18 Ma• alu a, 6-inch dia, EACH $130.00 26.0 0 , 0,0 art 29.0 ',3,770,00 MEMO" 19 Ca• or Plu• 12-inch dia. EACH I $220.00 2.0 0.0 2,0 2.0 $440.00 �' , 20 Concrete blockin• EACH $350.00 12,0 2.0 5.0® r $3,500.00 --ng 22 H dram removal EACH $35500 6.0 0.0 5,0 ®i 21,775.00 ���,A/Zg fD!-fr I % 22 HydrTam'ntor as embPVC I EACH $4,355$20.00 6.0 0.0 5,0 0.0 00 0.0 5.0 $21 298.0 $6153.70---�����-1. 0.0 $0.00 _ --arjic��f�ainceI�i� APPROV v%):, : AS;�ub0 . AND SUBSIDIARIES DA I211111M1.1111r. 23 Tem•ora PVC water main L.F. $20.65 432.0 24 Removal of temporary PVC surface water main I EACH $1,545,00 2.0 connections to ductile Iron water mal n ---- IAPl:'iT.•oilLW'' "00 IOWA 11" pi 25 3/4" Short i service EACH $1,150.00 ®0 0.0 r r 0.0 $0.00 -�f(� 26 3/4" ewater Lon!side wafer service EACH $1,750.00 2.0 0.0 0.0 0.0 $0.00 TOTAL DIVISION II $151067.45x-- 27 EACH $1,750.00 1,0 0.0 1.0 1 $1 750.00 - 28 2" Water service to 2046 E. Rid•ewa I EACH $3,245.00 1.0 0.0 1.0 1.0 $3 245.00 SUBTOTAL $143 514.08,== Pa 4o-3 Otis et s MJxMJ B Inch dia. EACH $815.00 1.0 0.0 . 0.0 MIIIIIII $0.00 LESS AMOUNT PREV. PD $132,656.34. TOTAL DIVISION II $151,057,45 AMOUNT DUE THIS EST 610,857.74 Prepared by: Pauline C CITY OF WATERLOO PAYMENT VOUCHER August 19.2013 Vendor # Vendor Address City & State Aspro Invoice Date Invoice # 08/14/13 7 Special Instructions: Qty/Unit Submitted By Batch No. Keyed By: Engineering Department Grant/Project Code # 9002 A082613 Amount Description G/L Distribution $128,808.90 Contract No. 833 Est No 7 205-07-7500-2165 2013 Asphalt Overlay Program Total $128,808.90 8/19/13 Date Approved By: FY. 2013 ASPHALTOVERLAYPROGRAM ESTIMATE 47 ". CONTRACT 4833 IID 4TH 11TH DONALD FLAMMANO FOULK HOWREY KAMLLE KINGS WOOD MAGNOLIA PAUL PINEHURST PINNACLE ROCK ISLAND SAN MARNAN SPRANG VIEW WESTCHESTER [EMM DESCRIPTION Mill' STREET SI3t I STREET DRNE ROAD AVENUE COURT PLACE PKWY AVENUE RIe10E VENUE TOTAL ASPRO ASPRO TOTAL EST _km DRIVE ETR£ET DRIP§ QUA4Tr'(Y UI41TPRICE I REMOVE C AND REPLACE W/ E -I -C INLET EACH 00 00 0.0 0.0 40 0.0 0.0 0.0 3.0 00 0.0 00 00 0.0 2.0 0.0 2 REMOVEREPLACE EACH 00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 0.0 2.0 3.0 S 3095.00 S 11385.00 ISTI (USE EXISTING CASTING) 0.0 4.0 S 3,095.00 S IIj80.00 3 REMOVEAND REMOVEAND REPLACE INTAKE BOXOUT/E-1-C EACH 0.0 1.0 0.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 00 0.0 0.0 - 00 4 REMOVE AND REPLACE INTAKE BOXOUI7E-2-C EACH 0.0 1.0 0.0 7.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 00 0.0 0,0 E0 0.0 0.0 3.0 5 1,475.00 S 4,425.00 5 FURNISH E-I-CINLET CASTING EACH 0.0 10 0.0 0.0 1.0 0.0 0.0 0.0 0.0 _ 00 00 0.0 00 0.0 00 8.0 5 2550.00 $ 18,000.00 6 FURNISH RIC INLET CASTING EACH 0.0 0.0 0.0 0.0 0.0 0.0 00 0.0 00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 S 775.00 S I 55E00 7 REMOVE AND REPLACE MH BOXOUT EACH 0.0 0.0 00 0.0 3.0 0.0 0.0 0.0 1.0 0.0 -00 0.0 2.0 00 0.0 0.0 0.0 S 1,395.00 S 8 STORM SEWER, 10' TRUSS LF 0,0 00 0.0 0.0 80 0.0 0.0 0.0 200 0.0 0.0 0.0 120 0.0 9.0 0.0 0.0 6.0 5 1,27500 $ 7,650.00. 9 REMOVE SIDEWALK SF 1,367.5 707.5 0.0 152.0 00 212.6 0.0 00 976.7 224.8 0.0 00 00 ED 00 49.0 S 7500 S 3675.00 10 SIDEWALK, 4' PCC SF 867.8 3565 0.0 00 0.0 179.0 0.0 0.0 404.4 900 00 0.0 0.0 0.0 0.0 0.0 3641.1 5 1.40 5 5,097.54 ❑ SIDEWALK CORE SECTION LF 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 54.0 0.0 0.0 0.0 0.0 0.0 00 0.0 1977.7 $ 3.60 5 711972 12 SIDEWALK, 6' PCC SF 622.6 166.6 0.0 176.1 00 33,6 0,0 0.0 492.3 134.8 0.0 0.0 0.0 0.0 0.0 ED 540 S 1000 S 54000 13 PEDESTRIAN RAMP DETECTABLE WARNING SURFACE SF • 1360 32,0 0.0 160 0.0 8,0 0.0 0.0 520 160 0.0 0.0 0.0 0.0 00 0.0 0.0 7626 S 5.50 S 8943.00 14 GRADING SY 0.0 0.0 0.0 0.0 60 0.0 0.0 00 _ 137.0 00 -0.0 00 0.0 00 00 _ 2600 $ 4000 $ 10,400.00 15 REMOVE AND REPLACE SAY OR DAV 6' PCC SF 0.0 700.5 0.0 0.0 00 00 0.0 0.0 655.5 0.0 0.0 00 0.0 00 0.0 E0 137.0 S 13.50 5 1,84950 16 REMOVEAND REPLACE 24' C & G/6' PLC LF 0D 00 0.0 0,0 0.0 0.0 0.0 0.0 00 0.0 0.0 O.0 0.0 00 0.0 00 1356 $ 675 $ 9,15300 37 REMOVE AND REPLACE 24' C&GA' PCC LF 20.4 194.0 0.0 00 00 00 0.0 00 0.0 21.0 0.0 0.0 0.0 OD 0.0 00 ED 0.0 5 20.00 5 18 FULL DEPTH PATCH, REM/REP 6' PCC SY 24.8 28 00 7.5 16.4 0.0 00 00 218 0.0 E0 0.0 93 0.0 00 235.4 S 21.10 $ 4966.94 19 3/4' ROADSTONE TON 0.0 00 0.0 0.0 0,0 0,0 0.0 0,0 2.8 0,0 0,0 00 0.0 00 0.0 0.0 826 $ 58.50 S 4832.10 20 RECYCLED ASPHALT TON -0.0 2.0 43.6 0.0 0.0 0.0 0.0 0.0 E0 00 0.0 00 00 223.3 0.0 00 2.8 S 8000 S 224.00 21 MILL WEDGE EACH 120 7.0 1.0 6.0 2.0 3.0 10 2.0 4.0 _ 2.0 1.0 1.0 2.0 0.0 3.0 0D 268.9 5 65.00 S 17 478.50 22 PAVEMENT SCARIFICATION SY 0.0 5,0324 4,593.3 0.0 0.0 00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 976.0 0.0 1.0 00 48.0 S 2085.00 $ 100080.00 23 CRACK AND SEAT SY 23,000.0 5,947.7 5,393.3 9,9000 2,400.0 1,377.0 531.0 552.0 6,000.0 900.0 3510 570.0 1,8540 1600.0 1,640.0 _ 585.0 IM017 5 6.05 5 64,140.29 24 SURFACE PATCH 'ION 23.1 7.4 0.0 1.4 00 0.0 E0 60 7.7 00 00 0.0 0.0 0.0 00 62601 5 230 $ 14398230 25 HMA (30OO,DOOESAL) SURFACE, I2' MIX NO FRICTION READ, 60% CR TON 0.0 0.0 0.0 0.0 284.7 164.9 79.5 90.2 638.8 1322 613 59.5 1948 0.0 00 00 75.9 39.6 $ 225.00 S 8910.00 26 RMA (10W000 ESAL)INTEAMEDIATE, 3/4' MIX, 60% CR TON 0.0 0.0 0.0 0.0 325.0 197.8 75.4 76.3 989.4 160.7 46.4 76.4 28E4 0.0 309.8 1281.8 $ 108.35 $ 193,058.03 27 HMA (3)000000 PRAT ) SURFACE, 12' MX, NO FRICTION REQD., 75% CR TON 2,487.7 8363 5068 1,106.6 0.0 00 60 00 0.0 0.0 0.0 0.0 0.0 245.6 0.0 81.2 26188 S 104.05 5 272486.14 28- BMA (300,000 ESAL) INTERMEDIATE 3/4' MDL 75% CR TON 3,736.6 1,0655 910.3 1,519.0 0.0 '0,0 0.0 0.0 0.0 0.0 00 0.0 00 376.4 0.0 0.0 5183 S 109.50 S 567,538.50 29 PAVEMENT SAMPLES AND TESTING IS 0.1 0.1 0.1 0.1 0.05 0.05 0.05 0,05 0.05 005 0.05 0.05 0.05 005 0.05 0D 0.05 76018 $ 10520 5 803 340.56 30 INLET I/MAR EACH 2.0 2.0 00 17,0 00 00 0.0 0.0 0.0 00 0.0 00 0.0 0.0 ED I 5 5,100.00 S 5,000.00 31 UNIVERSAL MH ADJ. RING OR EQUAL EACH 22.0 12.0 3,0 3.0 6.0 30 10 2.0 130 2.0 1.0 1.0 4.0 0.0 40 0.0 210 5 175.0 $ 3,67500 32 UMARED CONCRETE ADJUSTMENT EACH 0.0 00 0.0 0.0 0.0 00 00 0.0 00 0.0 00 00 00 00 0.0 1.0 78.0 S 595.00 $ 46410.00 13 CASTING ADJUSTMENT, STORM/SAN/WATER ME EACH 00 0.0 0.0 60 0,0 0.0 0.0 0.0 0.0 00 0.0 00 00 0.0 00 0.0 0.0 00 5 960.00 $ 34 FUIWISHAND INSTALL MANHOLE CASTING EACH 0.0 0.0 0.0 0.0 00 0.0 0.0 00 1.0 0.0 00 00 20 0.0 0.0 60 0o $ 705.00 5 35 PAVEMENT SYMBOLS EACH 3.0 2.0 0.0 20,0 0.0 0.0 00 00 00 0.0 00 0.0 0.0 4.0 0.0 30 S 86500 $ 2,59500 16 PAINTED PAVEMENTMARX1NOS STA 90.7 55.8 120 48.2 0.0 0.0 0.0 ED 3.65 0.0 0.0 0.0 00 288 0.0 00 0.0 29.0 S 250.00 S 7250.00 17 TRAFFIC CONTROL L$ 0,10 0.10 0.10 0.10 0.05 0.05 005 005 0.05 0.05 0.05 0.05 0.05 0.05 003 0.05 239.15 5 47.00 5 11,240.05 18 RAILROAD INSURANCE LS 0.0 10 00 ' 0.0 0.0 0.0 0.0 0.0 00 0.0 0.0 00 0.0 0.0 00 097 S 107,32000 $ 104,100.40 301 REMOVE/REPLACE E -2'C INLET USE EXISTING EACH 0.0 00 0,0 0.0 2.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 60 0,0 10 5 4,0500 S 4050.00 302 REMOVE C TOP AND REPLACE THROAT AND TOP EACH. 00 1.0 0.0 00 0.0 0.0 0.0 0.0 0.0 0.0 00 00 00 00 00 0.0 0.0 20 5 3,954.50 5 7,909.00 301 DEDUCT FORFILM THICKNESS ONE. DONALD STREET EACH 0.0 0.0 1.0 00 0.0 0.0 0.D 00 0.0 00 0.0 0.0 0.0 0.0 0.0 10 S 4,207.50 $ 4,207.50 )01 REMOVE INLET REPLACEMODIFIEDE-1-C EACH 0.0 00 00 0.0 0.0 0.0 0.0 00 2.0 0.0 0.0 0.0 00 00 0.0 00 1,0'5 (2,795.96) $ (2,795.96) 102 REMOVE AND REPLACE SANITARY MANHOLE FLATTOP ANDNEW CASTING EACH 00 0.0 0.0 00 0.0 0.0 0.0 0.0 1.0 0.0 ED 0.0 0.0 00 0.0 0.0 0.0 20 $ 5,302.00 5 10,60400 10 S 2,50250 $ 2,502.50- TOTAL CONSTRUCTION $ 2486,952.61 // /�I /L/L(\, /(.J RETAINAGE `/ V 73 ) 6 ! A I 12/ 2 s U4j4763 Aspro II SUBTOTAL ( Cl... 5 2,362,604.97 s. 9 / (//(g LESS PREVIOUS l'' err '\ /Q �/ V ESTIMATE 5 2233796.07 Ci of Waterloo / / TOTAL ESTIMATE 5 128,808.90 Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A082613 August 19, 2013 Vendor No. Batch NO. Keyed by: Department: Engineering Vendor Name Story Construction Grant/Project Code # Address 300 South Street Engineering City & State Ames, IA 50010 Invoice Date Invoice No. QtylUnit Amount Description GL Distribution Waterloo Stormwater Lift Stations Contract # 831 8/19/13 Est#2 $297,186.76 Westfield, Vinton, Virden Creek Period to: 7/31/13 Special Instructions Submitted By 100% Reimburseable Gary Iverson @ INRCOG is requesting Reimbursement TOTAL 297,186.76 V4�/ Fy 8/19/13 290-07-5300-2171 Date Approved By An Equal Opportunity/Affirmative Action Employer Document G702"M —1992 Application and Certificate for Payment tui4W;./J = '0.34 % 11,,v = so. -7/4/ "X7 • Noma ) = 42. a 7 TO OWNER: City of Waterloo PROJECT: Waterloo Stonnw 715 Mulberry Street Waterloo, Iowa Waterloo, Iowa 50703 FROM Story Construction Co. VIA CONTRACTOR: 300 South Bell Avenue Ames, Iowa ARCHITECT: 50010 or Lift Stations Stanley Consultants 225 Iowa Avenue Muscatine, Iowa 52761. APPLICATION NO: 002 PERIOD TO; July 3 I, 2013 CONTRACT FOR: General Construction CONTRACT DATE: PROJECT NOS: 1361/ / Distribution to: OWNER: ARCHITECT: CONTRACTOR: FIELD' OTHER: CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment. as shown below, in connection with the Contract. Continuation Sheet, ATA Document 0703, is attached. 1. ORIGINAL CONTRACT SUM $ 2. NET CHANGE BY CHANGE ORDERS S 3. CONTRACT SUM TO DATE (Lino Itit: 2) $ 4. TOTAL COMPLETED & STORED TO DATE (Colunm. G on G703) $ 5, RETAINAGE: a, 5 % of Completed Work (Column D + Enn 0703) $ 27,466.10 b. 5 % of Stored Material (Column A on 0703) S 2,805.31 Total Retainage (Lines 5a+51) or Total in Column] of, ( 03) S The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this Application for Paymenthas been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current 3,115,000.00 paymei5 fslsown herein is now due. 6,852.00 CO%TRACTOR: 3.121,852.00 By- '+. ,7„4:/77 6. TOTAL EARNED LESS RETAINAGE $ (Line 4 Less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT $ (Line 6 from prior Certificate) 8. CURRENT PAYMENT DUE 9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Linc 6) (505,428.17 State ofy-owa County/Of: Storti -Subscribed and sworn to before-, me this ,G(,4, clay of .LIZ , Notary Publics/'7'57 J lat ,_,.) 30..271.41 My Commission expires 7 'r�!f�ft tar/ l/L:u ARCHITECT'S CERTIFICATE FOR PAYMENT In accordance with the Contract b(ocaments, based on on-site observations and the data comprising 277,970.00 this application, the Architect certifies to the Owner that to the best"of the Architect's knowledge, information and belief the Work has progressed as indicated,'the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CER I I IED. o LISA M. CAMP r Commission Number 196631 ,h3vLomm✓tisron,FSres 575:156.76 297,186.76 -Thi;/0vy •z-414. 2546,695.24 CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in previous months by Owner $ 6,852.00 $ 0.00 'Dotal approved this Month $ 0.00$ 0,00 TOTALS $ 6,852.00 $ 0.00 NET CHANCES by Change Order $ 6,852.00 AMOUNT CERTIFIED (Attach explanation ifauto== certified differs from Application and on the ContitatioryShoet that are ARCHITECT: By: yiYzt �% $ 297,186.76 the amount applied. Initial allfigures on this changed to conform with the amount certified.) Date: 12 August 2013 This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of paymentlare without prejudice to any rightsof the Owner or Contractor under this Contract. AIA Document 079.264— 1992. Copyright 691953, 1963, 1965, 1971, 1976, 1983 and 1992 by The American Institute of Archttects. All rights reserved. WARNING: This .AIA" Document's protected by U.S_ Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA, Document. orany portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law, This document was produced by AIA software at 13:58:24 on 08/12/2013 under Order No.6130096422_I which expires on 01/30/2014, and is not for resale. User Motes: (1605746062) Vouchers Prepared by Pauline C CITY OF WATERLOO PAYMENT VOUCHER August 19, 2013 Batch No. Keyed By: Vendor Stickfort Construction Department: Engineering Address Grant/Project Code# City & State _************************************ 9002 A082613 Invoice Date Qty/Unit Amount Description G/L Distribution 8/15/13 Est # 3 44,797.11 Blowers Creek Cunette repairs 409-07-5600-2171 City Contract No. 845 Special Instructions: Submitted y Total $ 44,797.11 08/19/13 Date Approved By: Date An Equal Opportunity/Affirmative Action Employer F.Y. 2013 BLOWERS CREEK CUNETTE REPLALRS CONTRACT #845 ESTIMATE #3 BASE BID BID ITEM DESCRIPTION TOTAL STICKFORT STICKFORT UNIT QUANTITY UNIT PRICE TOTAL EST I PCC PAVEMENT REMOVAL SY 1,224.30 $ 8.00 $ 9,794.40 2 CLEARING AND GRUBBING LS 1.00 S 1,500.00 $ 1,500.00 3 SALVAGERIPRAP, STOCKPILE AND SPREAD LS 0.50 $ 1,500.00 $ 750.00 4 EXCAVATION, CLASS 10 CY 8,318.50 $ 8.00 $ 66,548.00 5 COMPACTION WITH M&D CY 6,097.10 $ 3.00 $ 18,291.30 6 COMPACTION TESTING LS 1.00 $ 2,500.00 $ 2,500.00 7 PCC PAVEMENT, 6" SY 2,868.50 $ 44.00 $ 126,214.00 8 ED JOINT LF 72.00 $ 11.00 $ 792.00 9 RT JOINT LF 381.00 $ 11.00 $ 4,191.00 10 COLD WEATHER PROTECTION SY 1,767.60 $ 2.00 $ 3,535.20 11 ENGINEERING FABRIC SY - $ 10.00 $ 12 TOPSOIL CY 521.20 $ 10.00 $ 5,212.00 13 INSTALL SILT FENCE LF 225.00 $ 4.00 $ 900.00 14 CLEAN SILT FENCE LF - $ 1.00 $ - 15 REMOVE SILT FENCE LF - S 1.00 $ - 16 SEEDING ACRE - $ 2,750.00 $ - 17 FERTILIZING ACRE - $ 330.00 $ - 18 MULCHING ACRE - $ 1,155.00 $ - 19 ROLLED EROSION CONTROL PRODUCT SY - $ 1.35 $ - 20 SWPP MAINTENANCE, INSPECTION AND REPORTING LS 0.90 $ 2,500.00 $ 2,250.00 21 TRAFFIC CONTROL AND BARRICADING LS 0.90 $ 2,500.00 $ 2,250.00 1001 #4 BARS, 24" LONG Q 3' CENTERS EACH 472.00 $ 3.30 $ 1,557.60 1002 PUMPING CONRETE UNDER EXTISING SLAB CY 61.75 $ 209.00 $ 12,905.75 ALTERNATE#1 BID ITEM DESCRIPTION 1 PCC PAVEMENT REMOVAL 2 CLEARING AND GRUBBING 3 SALVAGE RIPRAP, STOCKPILE AND SPREAD 4 EXCAVATION, CLASS 10 5 COMPACTION WITH M&D 6 COMPACTION TESTING 7 PCC PAVEMENT, 6" 8 ED JOINT 9 RT JOINT 10 COLD WEATHER PROTECTION 11 ENGINEERING FABRIC 12 TOPSOIL 13 INSTALL SILT FENCE 14 CLEAN SILT FENCE 15 REMOVE SILT FENCE 16 SEEDING 17 FERTILIZING 18 MULCHING 19 ROLLED EROSION CONTROL PRODUCT 20 SWPP MAINTENANCE, INSPECTION AND REPORTING 21 TRAFFIC CONTROL AND BARRICADING STC IICFORT CONSTRUCTION IY OF ATE FAY/ 3 TOTAL BASE BID $ 259,191.25 TOTAL STICKFORT STICKFORT UNIT QUANTITY UNIT PRICE TOTAL EST. SY 0.0 5 - $ - LS 1.0 $ 1,500.00 $ 1,500.00 LS 0.0 $ - $ - CY 2613.4 $ 8.00 $ 20,907.20 CY 1567.5 $ 3.00 $ 4,702.50 LS 1.0 $ 1,500.00 $ 1,500.00 SY 0.0 $ - $ - LF 0.0 $ - $ - LF 0.0 $ - $ - SY 0.0 $ - $ - SY 0.0 $ 10.00 $ - CY 359.7 $ 10.00 $ 3,597.00 LF 0.0 $ - $ LF 0.0 $ - $ LF 0.0 $ - $ - ACRE 0.0 $ 2,750.00 $ - ACRE 0.0 $ 330.00 $ - ACRE 0.0 $ 1,155.00 $ - SY 0.0 $ 1.35 $ - LS 0.80 $ 1,500.00 $ 1,200.00 LS 0.80 $ 2,000.00 5 1,600.00 TOTAL ALTERNATE #1 $ 35,006.70 TOTAL CONSTRUCTION BASE BID + ALT #1 $ 294,197.95 LESS 5% RETAINAGE $ 14,709.90 SUBTOTAL $ 279,488.05 LESS PREVIOUS ESTIMATE $ 234,690.95 TOTAL THIS ESTIMATE $ 44,797.11