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09/03/2013
THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. TUESDAY, SEPTEMBER 3, 2013 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Tuesday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. September 3, 2013 Page 2 Roll Call. Moment of Silence. Pledge of Allegiance: Quentin Hart, Ward 4 Council Member. Agenda, as proposed or amended. Minutes of August 26, 2013, Regular Session, as proposed. Presentation of Certificates of Heroism to William McNealy, KaRon Bennett, and Tanner Lee Cornwell. Presentation of check to Friends of the Arts Center from proceeds of Hy -Vee sponsored Stem and Stein event. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request of East High School to hold East High Homecoming Parade event to be held on September 27, 2013 at 1:00 p.m., with the route to start at the intersection of N. Barclay and MLK and end at East High School. Submitted by Joe Leibold, Police Captain 3. Request of Lori Meyer for a variance to the Noise Ordinance on September 21, 2013 from 6:00 p.m. to 10:00 p.m. in conjunction with 4th Annual Gary Stanhope Chili Party event to be held at 3092 Rocky Road including a DJ and the use of a PA system, together with recommendation of approval of Director of Safety Services. Submitted by Joe Leibotd, Police Captain 4. Request of Mattie Cole for a concrete driveway to be located at 1630 Ackermant Street, together with recommendation of approval of City Engineer. Submitted by Eric Thorson, P.E., City Engineer 1. 2. 3. 4. 5. September 3, 2013 Page 3 5. Request to certify the following assessments to properties for work performed by the Water Works, together with recommendation of approval of Board of Water Works Trustees: Address Amount to certify 138 Smith Street $1,600.00 Submitted by Dennis Clark, General Manager of Waterloo Water Works b. Motion to approve the following: Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Sgt. McClelland, Inv. Girsch, and Officer Rulapaugh Firearms Instructor Recertification Johnston, Iowa October 16, 2013 $625.00 Sgt. Greenlee & Sgt. Ludwig Precision Driving Instructor Recertification Newton, Iowa October 23, 2013 $280.00 Lt. Frana & Sgt. McClelland Open Site Rifle Instructor Recertification Johnston, Iowa October 17, 2013 $380.00 Abraham L. Funchess, Jr. Executive Director National Fair Housing Training Academy Week Five Investigations Training Washington, D.C. September 22-28, 2013 $2,950.00 Sgt. Hoelscher Open Site Rifle Instructor Recertification Johnston, Iowa November 14, 2013 $190.00 6. Recommendation of appointment of Kurt Welsh to the position of Park Maintenance H — Construction, effective September 4, 2013, subject to pre- employment physical and drug screen. Submitted by Paul Huting, Leisure Services Director 7. 8. 9. 10. 11. Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Ali's Liquor 1117 E. 4th Street E Liquor, B Wine, C Beer New X Noodles & Company 2833 Crossroads Blvd. Special Class C (Beer/Wine) Liquor Renewal 6/30/14 X Park Road Inn 306 Park Road C Liquor Renewal 6/30/14 X Target Store — T1792 1501 E. San Marnan E Liquor, B Wine, C Beer Renewal 6/27/14 X Packers Inn 201 Rath Street C Liquor, Outdoor Service Renewal 2/27/14 X September 3, 2013 Page 4 Fireworks Display Application 12. National Cattle Congress, 257 Ansborough Avenue on September 12, 2013 from 9:15 p.m. to 11:15 p.m. (McElroy Event - Hairball Concert) PUBLIC HEARINGS 2. Request by the Black Hawk County Conservation Board to lease property in the Sherwood Park area. Motion -to receive and file proof of publication of notice of public hearing. HOLD HEARING -No objections on file. Motion to close the hearing and receive and file oral and written comments. Resolution approving said Lease Agreement with Black Hawk County Conservation Board in the amount of $1.00 for a term ending December 31, 2038; and authorize Mayor and City Clerk to execute said document. Submitted by Aric Schroeder, City Planner 3. Creation of the Crossroads Waterloo Urban Renewal and Redevelopment Plan and Tax Increment Financing (TIF) District Motion -to receive and file proof of publication of notice of public hearing. HOLD HEARING -No objections on file. Motion to close the hearing and receive and file oral and written comments. Ordinance Adopting the Creation of the Crossroads Waterloo Urban Renewal and Redevelopment Plan and Tax Increment Financing (TIF) District. Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance. Resolution rescinding Resolution No. 2013-455 approving the Creation of the Crossroads Waterloo Urban Renewal and Redevelopment Plan and Tax Increment Financing (TIF) District. Submitted by Noel Anderson, Community Planning & Development Director RESOLUTIONS 4. Resolution re -setting date of public hearing and taking of bids as September 9, 2013 for the F.Y. 2014 2672 & 2736 Logan Avenue Sanitary Services, Contract No. 861. Submitted by Noel Anderson, Community Planning & Development Director 5. Resolution approving recommendation of award of contract to Rod Frickson Trucking and Backhoe of Evansdale, Iowa, for the waterline reconnect at 334 Bates Street, in the amount of $1,275.00. Submitted by Noel Anderson, Community Planning & Development Director September 3, 2013 Page 5 6. Resolution approving recommendation of award of bid to Marsden Building Maintenance of Waterloo, Iowa for Janitorial Service at the Public Works Building through June 30, 2014, in the amount of $802.00 per month. Submitted by Mark Rice, Public Works Director 7. Resolution approving recommendation of award of bid to Larson Construction Company of Independence, Iowa for the construction of Alternate #3 to the Public Works Building, in the amount of $510,000. Submitted by Mark Rice, Public Works Director 8. Resolution approving recommendation of award of bid to Frank J. Zamboni Company of Paramount, California for the purchase of one (1) 552 Electric Zamboni and related accessories, in the amount of $131,266.05. Submitted by JB Bolger, Golf & Downtown Area Maintenance Manager 9. Resolution approving 28E Agreement with Iowa Alcoholic Beverages Division for Tobacco Enforcement. Submitted by Daniel J. Trelka, Director of Safety Services 10. Resolution accepting the Highway Safety Contracts with Governor's Traffic Safety Bureau/National Highway Traffic Safety Administration in the total amount of $37,820.00 for the FY14 Governor's Traffic Safety Bureau grant projects. Submitted by Joe Leibold, Police Captain 11. Resolution approving award of hotel/motel discretionary funding to the following entities: Jeff Speck & Associates for the Walkable Communities Presentation in the amount of $2,666.00. Submitted by Michelle Weidner, Chief Financial Officer September 3, 2013 Page 6 ORDINANCES 12. Ordinance Change - Animal Control 5-1-5: Trapping Restrictions Motion to receive, file, consider and pass for the first time an Ordinance amending the following: Section (A) Updating the Animal Control Trapping Restrictions Ordinance - adding a $25.00 non-refundable charge for Animal Control Services to set a trap for cats and/or dogs. Traps may be set only between the hours of 7:00 AM and 4:00 PM and be checked every two (2) hours. Section (D) Also adding that a private property owner (on their property) may set a wire cage trap to remove nuisance pests, but are responsible for checking traps every two (2) hours and the trapping, removing and releasing of the nuisance pest. Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Sandie Greco, Traffic Operations Superintendent OTHER COUNCIL BUSINESS 13. Motion approving a change order to the previous Gates Park Golf Course - Virden Creek Erosion Project to reflect an increase of $4,550.00 to Matthias Landscaping for increased quantity of geogrid and rip rap; and authorize the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by JB Bolger, Golf & Downtown Area Maintenance Manager 14. Motion approving arbitrage test results reflecting that no payment is due to the Internal Revenue Service for the General Obligation Bonds, Series 2008A, issued in June 2008. Submitted by Michelle Weidner, Chief Financial Officer ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk September 3, 2013 Page 7 MEETINGS Tuesday, September 3, 2013 4:45 p.m. - Council Work Session, Council Chambers 5:05 p.m. - Human Resources Committee, Council Chambers 5:10 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Civil Service List for the position of Park Maintenance II - Construction, as certified by the Civil Service Commission on August 23, 2013. 2. Board of Waterloo Water Works Trustees meeting minutes of August 21, 2013 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. E. Donald Street Reconstruction, Contract No. 797 Pay estimate No. 12 to Stickfort Construction in the total amount due of $54,934.55. 2. Fourth Street Bridge and Wall Repairs, Contract No. 855 Pay estimate No. 4 to AECOM in the total amount due of $5,077.61. 3. Drainage Way for Virden Creek Tributary Pay to Ament, Inc. in the total amount due of $2,257.50. 4. Orange School Sanitary Sewer Extension, Contract No. 816 Pay to Wayne Claassen Engineering in the total amount due of $21,600.00. 5. Waterloo Stormwater Lift Stations - Hollywood, Contract No. 836 Pay estimate No. 22 to Snyder & Associates in the total amount due of $914.30. Amended Council Agenda Items Council Meeting Tuesday, September 3, 2013 DELETm; Delete because this item should be on an Expenditure Pre -Authorization form rather than an agenda item. 3. Approve City Engineer to seek bids and produce and distribute the Fall 2013 Storm Water Education Brochure—Engineering. August 26, 2013 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, August 26, 2013. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Harold Getty, Ward 3 Council Member. 141431 - Hart/Schmitt that the Agenda, as amended deleting item #14 setting a date of hearing for sidewalk repair as it was passed on August 19, 2013, for the Regular Session on Monday, August 26, 2013, at 5:30 p.m., be accepted and approved. Voice vote - Ayes: Seven. Motion carried. 141432 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, August 19, 2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Clark read a Proclamation declaring August 26, 2013 as "Jim Miller Day". Presentation of Certificate of Achievement to 10 U Junior Wahawks 2013 Class A State Baseball Champions. CONSENT AGENDA 141433 - Hart/Schmitt 1. that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated August 26, 2013, in the amount of $4,019,118.48, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2013-698. 2. Request of Main Street Waterloo & Waterloo Schools for a variance to the Noise Ordinance on September 19, 2013 from 9:30 a.m. to 12:00 p.m. in conjunction with Mayor's Fun Run event to be held at Expo Grounds including a band and the use of a PA system, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2013-699. 3. Request of Splash of Color Breast Cancer Support Group to hold Splash of Color 3K Fundraiser Walk event to be held on October 12, 2013 at 6:30 a.m., with the route to start and end at Sullivan Park. Resolution adopted and upon approval by Mayor assigned No. 2013-700. 4. Request of Splash of Color Breast Cancer Support Group for a variance to the Noise Ordinance on October 12, 2013 from 6:30 a.m. to 12:00 p.m. in conjunction with Splash of Color 3K Fundraiser Walk event to be held at Sullivan Park including a DJ and the use of a bullhorn, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2013-701. b. Motion to approve the following: Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Kent Shankle, Director Eric Guttelewitz Exhibit New York City, New York; Plainfield, Massachusetts; Barrington, Rhode Island September 22-30, 2013 $2,715.00 August 26, 2013 Page 3 Bidder Bid Security Bid Amount Boland Recreation Marshalltown, Iowa 5% Option 1 $54,925.00 Option 2 $54,850.00 Cunningham Associates Charlotte, North Carolina 5% Option 1 $54,997.84 Option 2 $54,998.69 Fry & Associates North Kansas City, Missouri 5% $54,875.00 Play and Park Structures Ankeny, Iowa 5% $47,395.57 All Inclusive Rec 5% Option 1 $54,948.00 Option 2 $53,948.00 Option 3 $54,696.00 Option 4 $55,000.00 Outdoor Recreation Products 5% $54,700.00 141439 - Schmitt/Hart that proof of publication of notice of public hearing on Sullivan Park Basketball Court Upgrade, as published in the Waterloo Courier on August 14, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141440 - This being the time and place of public hearing, the Mayor called for written and oral objections. Lawrence Wheeler suggested adding a clause that does not allow change orders. Schmitt/Hart that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141441 - Schmitt/Hart that "Resolution confirming approval of specifications, bid document, form of contract, etc. in conjunction with Sullivan Park Basketball Court Upgrade", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-704. 141442 - Schmitt/Hart that "Resolution ordering construction in conjunction with Sullivan Park Basketball Court Upgrade", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-705. 141443 - Schmitt/Hart to receive and file and instruct City Clerk to open and read bids and refer to Facilities/Project Manager for review, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. Bidder Bid Security Bid Amount ASPRO 5% $36,373.00 Lucas Asphalt Paving Evansdale, Iowa 5% $41,500.00 141444 - Getty/Welper that proof of publication of notice of public hearing on Request of the City of Waterloo for the vacation of streets in the Sherwood Park area including portions of N. Hackett Road, Greenwood Avenue, Woodside Drive, Castlewood Lane, Sandalwood Street, Greenview Drive, Dellwood Court, Blackwood Avenue, and Forester Avenue, subject to the retention of utility easements and access easements over portions of the streets to be vacated, as published in the Waterloo Courier on August 16, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141445 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Mr. Schmitt questioned if this would prevent development in that area. August 26, 2013 Page 5 141452 - Greenwood/Schmitt that "Resolution authorizing to proceed in conjunction with the Purchase of 2013 John Deere Skid Loaders", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-707. 141453 - Greenwood/Schmitt to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. Bidder Bid Amount Bid Amount Murphy Tractor & $77,830.00 Paramount, CA 90723 Equipment Co. Waterloo, Iowa $5,500.00 Trade-in 141454 - Schmitt/Hart that proof of publication of notice of public hearing on Purchase of Young Arena Zamboni Ice Resurfacer, as published in the Waterloo Courier on August 16, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141455 - This being the time and place of public hearing, the Mayor called for written and oral objections. Lawrence Wheeler requested change orders not be allowed. Schmitt/Hart that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141456 - Schmitt/Hart that "Resolution confirming approval of specifications, bid document, form of contract, etc. in conjunction with Purchase of Young Arena Zamboni Ice Resurfacer", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-708. 141457 - Schmitt/Hart that "Resolution authorizing to proceed in conjunction with Purchase of Young Arena Zamboni Ice Resurfacer", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-709. 141458 - Schmitt/Hart to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. Bidder Bid Amount Frank J. Zamboni & $131,266.05 Co., Inc. Paramount, CA 90723 $7,500.00 Trade-in RESOLUTIONS 141459 - Cole/Hart that "Resolution approving Convention and Visitors Bureau Board recommendations for hotel/motel mini -grants for the following requests: USS Robinson in the amount of $1,867.67, Electric Minds in the amount of $2,070.00, Grout Museum District, et. al. in the amount of $2,310.00", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-710. 141460 - Cole/Hart that "Resolution approving Professional Services Agreement with Shive-Hattery Consultants in the amount of $11,500.00 for Shive-Hattery to conduct the required studies and analysis and preparing three (3) Iowa Clean Air Attainment August 26, 2013 Page 7 141469 - Greenwood/Hart that "Resolution to adopt preliminary plat and schedule of assessments and estimate of costs in conjunction with F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-715. 141470 - Greenwood/Hart that "Resolution of Necessity and setting date of hearing as September 9, 2013 in conjunction with F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-716. 141471 - Hart/Welper to instruct Young Arena Manager to prepare plans, specifications, form of contract, etc. in conjunction with 2013 Young Arena Dehumidification Project, be approved. Voice vote -Ayes: Seven. Motion carried. 141472 - Hart/Welper that plans, specifications, form of contract, etc. in conjunction with 2013 Young Arena Dehumidification Project, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141473 - Hart/Welper that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with 2013 Young Arena Dehumidification Project", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-717. 141474 - Hart/Welper that "Resolution setting date of hearing and bid opening as September 16, 2013; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. in conjunction with 2013 Young Arena Dehumidification Project", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-718. 141475 - Hart/Welper to instruct Fire Services to prepare specifications, bid document, etc. in conjunction with the Purchase of a 2014 Triple Combination Pumper (Fire Truck), be approved. Voice vote -Ayes: Seven. Motion carried. 141476 - Hart/Welper that specifications, bid document, etc. in conjunction with the Purchase of a 2014 Triple Combination Pumper (Fire Truck), be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141477 - Hart/Welper that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with the Purchase of a 2014 Triple Combination Pumper (Fire Truck)", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-719. 141478 - Hart/Welper that "Resolution setting date of hearing and instruct City Clerk to publish notice in conjunction with the Purchase of a Truck)", be adopted. Roll call vote -Ayes: and bid opening as October 14, 2013; of specifications, bid document, etc. 2014 Triple Combination Pumper (Fire Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-719A. ORAL PRESENTATIONS Lawrence Wheeler, 430 Bratnober, expressed concerns about change orders. He expressed concern with the Police Department and Waste Management due to the trash near Crossroads. He requested enforcement of individuals parking in the fire lanes and handicap spots. August 26, 2013 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, August 26, 2013. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Harold Getty, Ward 3 Council Member. 141431 - Hart/Schmitt that the Agenda, as amended deleting item #14 setting a date of hearing for sidewalk repair as it was passed on August 19, 2013, for the Regular Session on Monday, August 26, 2013, at 5:30 p.m., be accepted and approved. Voice vote - Ayes: Seven. Motion carried. 141432 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, August 19, 2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Clark read a Proclamation declaring August 26, 2013 as "Jim Miller Day". Presentation of Certificate of Achievement to 10 U Junior Wahawks 2013 Class A State Baseball Champions. CONSENT AGENDA 141433 - Hart/Schmitt 1. that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated August 26, 2013, in the amount of $4,019,118.48, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2013-698. 2. Request of Main Street Waterloo & Waterloo Schools for a variance to the Noise Ordinance on September 19, 2013 from 9:30 a.m. to 12:00 p.m. in conjunction with Mayor's Fun Run event to be held at Expo Grounds including a band and the use of a PA system, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2013-699. 3. Request of Splash of Color Breast Cancer Support Group to hold Splash of Color 3K Fundraiser Walk event to be held on October 12, 2013 at 6:30 a.m., with the route to start and end at Sullivan Park. Resolution adopted and upon approval by Mayor assigned No. 2013-700. 4. Request of Splash of Color Breast Cancer Support Group for a variance to the Noise Ordinance on October 12, 2013 from 6:30 a.m. to 12:00 p.m. in conjunction with Splash of Color 3K Fundraiser Walk event to be held at Sullivan Park including a DJ and the use of a bullhorn, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2013-701. b. Motion to approve the following: Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Kent Shankle, Director Eric Guttelewitz Exhibit New York City, New York; Plainfield, Massachusetts; Barrington, Rhode Island September 22-30, 2013 $2,715.00 •paTzzeo uoT;oW •uanaS :saAW-a;on aoTon •panozdds pue aTT3 uo paoeTd 'panTaoaz aq 'MaTnas zo3 zabeueN ;oaCozd/sap;TTToe3 a; za;az pue spTq peal pue uado o; 3fzaT3 A;To ;onz;suT pue aTT3 pue eATeoel 03 zadTaM/;zPH - 8E'T'T 4£0L-£TOZ 'oN paubTsse zoAeW Aq Tenozdde uodn pus pa;dope uoT;nTosag •uanaS :saAy-940A TTeo TTog •pa;dope aq '„;oeCosd punozbAeTd xZP3 sages u;TM uoT;ounCuoo uT uoTgonzgsuoo buTzapzo uoT;nTosag„ ;Pug 'ZOL-ETOZ 'oN peubTsse zadTaM/gzeH - LEtItT zoAeW Aq Tenozdde uodn pup pa;dope uoT;nTosag •uanaS :saAf-a;on TTeo TTog •pa;dope aq '„;oaCozd punozbAeTd xsed sa;PO q;TM uoT;ounCuoo uT •o;e 'gong= 3o uzo3 ';uaunoop pTq 'suoT;P0T3T0ads 3o Tenozddp buTunT3uoo uoT;nTosag„ ;pug ue;;TlM zo; zadTaM/;IeH - 9EbT6T •paTzzeo uoTgoW •uanaS :s9AV-03on aoTon •pasoTo aq buTzeaq eq; ;eq; zadTaM/gzeH •euou azaM asagg pup suoT;oaCgo Tezo pue 'buTzeaq oTTgnd 3o aoeTd pup euT; eq; buTaq sTgy - peTTeo IOAPW agg •paTzzeo uoTgoW •uanaS :sally-agon aoTon •eTT3 uo paoeTd pus panTaoaz eq 'ETOZ 'rT ;snbny uo IaTzno3 ooTae;eM aug uT pausTTgnd se 'goaCozd punozbAeTd Napa sages uo buTzeaq oTTgnd 3o aoTgou 3o uoTgeoTTgnd 3o 3oozd ;egg •paTzzeo uoTgoW SEPTrT zadTaM/;IPH - bE6TbT SDNRiy3H 3I7gfd •uanaS :SaAy-840A TTPO TTog 00'068'ES £T/Z/6 o; £T/T/6 aOTAzas loop;no 3o uoTsue;x3 aoTnzas zoopgn0 'zonbT7 0 enuany A;TS.9ATUn SSSS s,TTooTds 00'EO£'TS BT/9T/L TeMauag seles loop;n0 'zonbT7 0 peog e;zoa Prl 9011 abuno7 s,oTA X bT/L/9 TeMauag ebetTATzd buTae4P0 'seles loop;n0 'zonbT7 0 ;aaz;s ddog 9Z0Z abuno7 uMo;q;nos 00'bZh'ES ti/L/9 TeMauag zaag 0 ;aaz;S ,p8T 'M OTZ eOT0U3 s,zaxo:uS X bT/9T/t TeMauag zaag 0 'zonbTZ a enuany gbnozogsuu 62 1 E ie;s MaN X bT/S/b TeMauag zonbT7 0 enueny let -1049U OSE oosTTer e4SeT3 X bT/£3/9 TeMauag zonbT7 0 •pnTg speozssoz0 08LZ zPH 5' TTT1O poogzogqbTaN s,aagepddy sales AepunS sapnToul a uoT;esTdx3 TPMauag zo MaN sseT3 aeN ssauTsng 3o sseippy 9 m suoT;PcTTddy eUTM pue 'aonbT2 'zaag panozddy 00'068'ES ETOZ '6-9 zago;o0 PuozTzy 'efeps;;oo5 eouaza;uo0 zeuio;sno sma;sAS PTzoM MaN ; SATeUy TPT0UPUT1 'sapeozgos eoAor pup NaeT3 A;To 'sezmuos Azns 00'EO£'TS ETOZ '8T -9T zegme;das e;osauuTW ';TnPgTIP3 aszno0 zogonzgsuI aozo3 uo aozo3 zagosTeoH •;bS 00'£98S ETOZ 'Z Iagogoo - 0£ zaque;das e;osauuTW 'sTTodeeuuTW ;uauabeueN uoog A;zadozd ueToTuuoay eouepTn3 A;zadozd 'Tosog qea 00'bZh'ES ETOZ 'LZ -ZZ iegma;de TznossTW 'AVM sesuex eouaza;uo0 uOTgPTOOSsy saebT330 TeOT;oey TPuoT;eN zapueuzaH OTpamPaPd TeOT;Oey Li3M PuP 'Xe;uoTg •;.6S 'euez3 ';'I 3 abed 'ZT •TT •OT '6 .8 'L '9 'S • .Z ETOZ '9Z ;snbny August 26, 2013 Page 3 Bidder Bid Security Bid Amount Boland Recreation Marshalltown, Iowa 5% Option 1 $54,925.00 Option 2 $54,850.00 Cunningham Associates Charlotte, North Carolina 5% Option 1 $54,997.84 Option 2 $54,998.69 Fry & Associates North Kansas City, Missouri 5% $54,875.00 Play and Park Structures Ankeny, Iowa 5% $47,395.57 All Inclusive Rec 5% Option 1 $54,948.00 Option 2 $53,948.00 Option 3 $54,696.00 Option 4 $55,000.00 Outdoor Recreation Products 5% $54,700.00 141439 - Schmitt/Hart that proof of publication of notice of public hearing on Sullivan Park Basketball Court Upgrade, as published in the Waterloo Courier on August 14, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141440 - This being the time and place of public hearing, the Mayor called for written and oral objections. Lawrence Wheeler suggested adding a clause that does not allow change orders. Schmitt/Hart that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141441 - Schmitt/Hart that "Resolution confirming approval of specifications, bid document, form of contract, etc. in conjunction with Sullivan Park Basketball Court Upgrade", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-704. 141442 - Schmitt/Hart that "Resolution ordering construction in conjunction with Sullivan Park Basketball Court Upgrade", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-705. 141443 - Schmitt/Hart to receive and file and instruct City Clerk to open and read bids and refer to Facilities/Project Manager for review, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. Bidder Bid Security Bid Amount ASPRO 5% $36,373.00 Lucas Asphalt Paving Evansdale, Iowa So $41,500.00 141444 - Getty/Welper that proof of publication of notice of public hearing on Request of the City of Waterloo for the vacation of streets in the Sherwood Park area including portions of N. Hackett Road, Greenwood Avenue, Woodside Drive, Castlewood Lane, Sandalwood Street, Greenview Drive, Dellwood Court, Blackwood Avenue, and Forester Avenue, subject to the retention of utility easements and access easements over portions of the streets to be vacated, as published in the Waterloo Courier on August 16, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141445 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Mr. Schmitt questioned if this would prevent development in that area. August 26, 2013 Page 4 Paul Huting, Leisure Services Director, noted that there will be deed restrictions. It will be used for a boat ramp location. Vern Fish, Black Hawk County Conservation, noted that this is to give the flood plain back to the river and will be an open space. The FEMA deed restrictions limit what can be done. Aric Schroeder, City Planner, noted that most of the property in this area was acquired using FEMA hazard mitigation flood buyout program therefore can only be used as green space. Floyd Junker questioned if there will be bike trails. Aric Schroeder, City Planner, noted that there is a bike trail currently, a road that can be used, and soft trails may be added. Vern Fish, Black Hawk County Conservation, noted that the Cedar Valley Partnership will maintain the trails. Lawrence Wheeler asked if this area will be used for snowmobile trails. Paul Huting, Leisure Service Director, noted that this area will be non - motorized use only. Getty/Welper that the hearing be closed and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Voice vote -Ayes: Seven. Motion carried. 141446 - Getty/Hart that "an Ordinance vacating streets in the Sherwood Park area including portions of N. Hackett Road, Greenwood Avenue, Woodside Drive, Castlewood Lane, Sandalwood Street, Greenview Drive, Dellwood Court, Blackwood Avenue, and Forester Avenue", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 141447 - Getty/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 141448 - Getty/Hart that "an Ordinance vacating streets in the Sherwood Park area including portions of N. Hackett Road, Greenwood Avenue, Woodside Drive, Castlewood Lane, Sandalwood Street, Greenview Drive, Dellwood Court, Blackwood Avenue, and Forester Avenue", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5170. 141449 - Greenwood/Schmitt that proof of publication of notice of public hearing on Purchase of 2013 John Deere Skid Loaders, as published in the Waterloo Courier on August 16, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141450 - This being the time and place of public hearing, the Mayor called for written and oral objections. Lawrence Wheeler asked that no change orders be allowed. Greenwood/Schmitt that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141451 - Greenwood/Schmitt that "Resolution confirming approval of specifications, bid document, form of contract, etc. in conjunction with the Purchase of 2013 John Deere Skid Loaders", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-706. August 26, 2013 141452 - Greenwood/Schmitt Page 5 that "Resolution authorizing to proceed in conjunction with the Purchase of 2013 John Deere Skid Loaders", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-707. 141453 - Greenwood/Schmitt to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. Bidder Bid Amount Bid Amount Murphy Tractor & $77,830.00 Paramount, CA 90723 Equipment Co. Waterloo, Iowa $5,500.00 Trade-in 141454 - Schmitt/Hart that proof of publication of notice of public hearing on Purchase of Young Arena Zamboni Ice Resurfacer, as published in the Waterloo Courier on August 16, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141455 - This being the time and place of public hearing, the Mayor called for written and oral objections. Lawrence Wheeler requested change orders not be allowed. Schmitt/Hart that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141456 - Schmitt/Hart that "Resolution confirming approval of specifications, bid document, form of contract, etc. in conjunction with Purchase of Young Arena Zamboni Ice Resurfacer", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-708. 141457 - Schmitt/Hart that "Resolution authorizing to proceed in conjunction with Purchase of Young Arena Zamboni Ice Resurfacer", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-709. 141458 - Schmitt/Hart to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. Bidder Bid Amount Frank J. Zamboni & $131,266.05 Co., Inc. Paramount, CA 90723 $7,500.00 Trade-in RESOLUTIONS 141459 - Cole/Hart that "Resolution approving Convention and Visitors Bureau for hotel/motel mini -grants for the following requests: amount of $1,867.67, Electric Minds in the amount of $2 District, et. al. in the amount of $2,310.00", be adopted. Seven. Board recommendations USS Robinson in the ,070.00, Grout Museum Roll call vote -Ayes: Resolution adopted and upon approval by Mayor assigned No. 2013-710. 141460 - Cole/Hart that "Resolution approving Professional Services Agreement with Shive-Hattery Consultants in the amount of $11,500.00 for Shive-Hattery to conduct the required studies and analysis and preparing three (3) Iowa Clean Air Attainment August 26, 2013 Page 6 Program grant applications; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Mr. Jones questioned if it would include all of downtown. Sandie Greco reported that it would include the entire grid system. Resolution adopted and upon approval by Mayor assigned No. 2013-711. 141461 - Cole/Hart that "Resolution approving Temporary Encroachment Agreement with JSA Development, LLC for the placement of a 105 square foot triangular bulletin board within the West 4th Street Right-of-way in front of 223-229 West 4th Street", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-712. 141462 - Welper/Hart that "Change Order No. 3 for a decrease of $3,732.25 with K. Cunningham Construction Company, Inc. of Cedar Falls, Iowa, due to adjustments from original to final quantities that were determined necessary during the construction in conjunction with E.Y. 2012 Byrnes Park Drainage Improvements - Phases I & II, Contract No. 822", be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. 141463 - Welper/Hart that "Resolution approving Certificate of Completion and Final Acceptance of Work Agreement performed by K. Cunningham Construction Company of Cedar Falls, Iowa at a total cost of $411,664.35 for the F.Y. 2012 Byrnes Park Drainage Improvements - Phases I & II, Contract No. 822", be adopted. Roll call vote - Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-713. ORDINANCES 141464 - Cole/Greenwood that "an Ordinance rescinding "Parking Prohibited At All Times On Certain Streets for the Northwest Side of West Second Street from Commercial Street to Cedar Street", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 141465 - Cole/Greenwood that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 141466 - Cole/Greenwood that "an Ordinance rescinding "Parking Prohibited At All Times On Certain Streets for the Northwest Side of West Second Street from Commercial Street to Cedar Street", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5171. OTHER COUNCIL BUSINESS 141467 - Greenwood/Hart that "Resolution preliminarily approving construction of sidewalk improvements in conjunction with F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-714. 141468 - Greenwood/Hart that "Resolution to fix value of lots in conjunction with F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-714A. August 26, 2013 Page 7 141469 - Greenwood/Hart that "Resolution to adopt preliminary plat and schedule of assessments and estimate of costs in conjunction with F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-715. 141470 - Greenwood/Hart that "Resolution of Necessity and setting date of hearing as September 9, 2013 in conjunction with F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-716. 141471 - Hart/Welper to instruct Young Arena Manager to prepare plans, specifications, form of contract, etc. in conjunction with 2013 Young Arena Dehumidification Project, be approved. Voice vote -Ayes: Seven. Motion carried. 141472 - Hart/Welper that plans, specifications, form of contract, etc. in conjunction with 2013 Young Arena Dehumidification Project, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141473 - Hart/Welper that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with 2013 Young Arena Dehumidification Project", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-717. 141474 - Hart/Welper that "Resolution setting date of hearing and bid opening as September 16, 2013; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. in conjunction with 2013 Young Arena Dehumidification Project", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-718. 141475 - Hart/Welper to instruct Fire Services to prepare specifications, bid document, etc. in conjunction with the Purchase of a 2014 Triple Combination Pumper (Fire Truck), be approved. Voice vote -Ayes: Seven. Motion carried. 141476 - Hart/Welper that specifications, bid document, etc. in conjunction with the Purchase of a 2014 Triple Combination Pumper (Fire Truck), be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141477 - Hart/Welper that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with the Purchase of a 2014 Triple Combination Pumper (Fire Truck)", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-719. 141478 - Hart/Welper that "Resolution setting date of hearing and bid opening as October 14, 2013; and instruct City Clerk to publish notice of specifications, bid document, etc. in conjunction with the Purchase of a 2014 Triple Combination Pumper (Fire Truck)", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-719A. ORAL PRESENTATIONS Lawrence Wheeler, 430 Bratnober, expressed concerns about change orders. He expressed concern with the Police Department and Waste Management due to the trash near Crossroads. He requested enforcement of individuals parking in the fire lanes and handicap spots. August 26, 2013 Page 8 141479 - Hart/Welper that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. ADJOURNMENT 141480 - Hart/Welper that the Council adjourn at 6:25 p.m. Voice vote -Ayes: Seven. Motion carried. Suzy Schares City Clerk August 26, 2013 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, August 26, 2013. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Harold Getty, Ward 3 Council Member. 141431 - Hart/Schmitt that the Agenda, as amended deleting item #14 setting a date of hearing for sidewalk repair as it was passed on August 19, 2013, for the Regular Session on Monday, August 26, 2013, at 5:30 p.m., be accepted and approved. Voice vote - Ayes: Seven. Motion carried. 141432 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, August 19, 2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Clark read a Proclamation declaring August 26, 2013 as "Jim Miller Day". Presentation of Certificate of Achievement to 10 U Junior Wahawks 2013 Class A State Baseball Champions. CONSENT AGENDA 141433 - Hart/Schmitt 1. that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated August 26, 2013, in the amount of $4,019,118.48, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2013-698. 2. Request of Main Street Waterloo & Waterloo Schools for a variance to the Noise Ordinance on September 19, 2013 from 9:30 a.m. to 12:00 p.m. in conjunction with Mayor's Fun Run event to be held at Expo Grounds including a band and the use of a PA system, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2013-699. 3. Request of Splash of Color Breast Cancer Support Group to hold Splash of Color 3K Fundraiser Walk event to be held on October 12, 2013 at 6:30 a.m., with the route to start and end at Sullivan Park. Resolution adopted and upon approval by Mayor assigned No. 2013-700. 4. Request of Splash of Color Breast Cancer Support Group for a variance to the Noise Ordinance on October 12, 2013 from 6:30 a.m. to 12:00 p.m. in conjunction with Splash of Color 3K Fundraiser Walk event to be held at Sullivan Park including a DJ and the use of a bullhorn, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2013-701. b. Motion to approve the following: Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Kent Shankle, Director Eric Guttelewitz Exhibit New York City, New York; Plainfield, Massachusetts; Barrington, Rhode Island September 22-30, 2013 $2,715.00 August 26, 2013 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Page 2 Lt. Frana, Sgt. Richter, and WFR Tactical Paramedic Hernandez National Tactical Officers Association Conference Kansas City, Missouri September 22-27, 2013 $3,424.00 Deb Rosol, Property Evidence Technician Property Room Management Minneapolis, Minnesota September 30 - October 2, 2013 $863.00 Sgt. Hoelscher Force on Force Instructor Course Faribault, Minnesota September 16-18, 2013 $1,303.00 Suzy Schares, City Clerk and Joyce Schroeder, Financial Analyst New World Systems Customer Conference Scottsdale, Arizona October 6-9, 2013 $3,890.00 Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Sales Applebee's Neighborhood Grill & Bar 2780 Crossroads Blvd. C Liquor Renewal 6/23/14 X Fiesta Jalisco 350 Fletcher Avenue C Liquor Renewal 4/5/14 X New Star 3 1459 Ansborough Avenue E Liquor, C Beer Renewal 4/16/14 X Smoker's Choice 210 W. 18th Street C Beer Renewal 6/7/14 Southtown Lounge 2026 Bopp Street C Liquor, Outdoor Sales, Catering Privilege Renewal 6/7/14 X Vic's Lounge 1106 La Porte Road C Liquor, Outdoor Sales Renewal 7/16/14 Spicoli's 3555 University Avenue C Liquor, Outdoor Service Extension of Outdoor Service 9/1/13 to 9/2/13 Roll call vote -Ayes: Seven. Motion carried. PUBLIC HEARINGS 141434 - Hart/Welper that proof of publication of notice of public hearing on Gates Park Playground Project, as published in the Waterloo Courier on August 14, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141435 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Hart/Welper that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 141436 - Hart/Welper that "Resolution confirming approval of specifications, bid document, form of contract, etc. in conjunction with Gates Park Playground Project", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-702. 141437 - Hart/Welper that "Resolution ordering construction in conjunction with Gates Park Playground Project", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-703. 141438 - Hart/Welper to receive and file and instruct City Clerk to open and read bids and refer to Facilities/Project Manager for review, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. August 26, 2013 Page 3 Bidder Bid Security Bid Amount Boland Recreation Marshalltown, Iowa 5% Option 1 $54,925.00 Option 2 $54,850.00 Cunningham Associates Charlotte, North Carolina 5% Option 1 $54,997.84 Option 2 $54,998.69 Fry & Associates North Kansas City, Missouri 5% $54,875.00 Play and Park Structures Ankeny, Iowa 5% $47,395.57 All Inclusive Rec 5% Option 1 $54,948.00 Option 2 $53,948.00 Option 3 $54,696.00 Option 4 $55,000.00 Outdoor Recreation Products 5% $54,700.00 141439 - Schmitt/Hart that proof of publication of notice of public hearing on Sullivan Park Basketball Court Upgrade, as published in the Waterloo Courier on August 14, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141440 - This being the time and place of public hearing, the Mayor called for written and oral objections. Lawrence Wheeler suggested adding a clause that does not allow change orders. Schmitt/Hart that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141441 - Schmitt/Hart that "Resolution confirming approval of specifications, bid document, form of contract, etc. in conjunction with Sullivan Park Basketball Court Upgrade", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-704. 141442 - Schmitt/Hart that "Resolution ordering construction in conjunction with Sullivan Park Basketball Court Upgrade", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-705. 141443 - Schmitt/Hart to receive and file and instruct City Clerk to open and read bids and refer to Facilities/Project Manager for review, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. Bidder Bid Security Bid Amount ASPRO 5% $36,373.00 Lucas Asphalt Paving Evansdale, Iowa So $41,500.00 141444 - Getty/Welper that proof of publication of notice of public hearing on Request of the City of Waterloo for the vacation of streets in the Sherwood Park area including portions of N. Hackett Road, Greenwood Avenue, Woodside Drive, Castlewood Lane, Sandalwood Street, Greenview Drive, Dellwood Court, Blackwood Avenue, and Forester Avenue, subject to the retention of utility easements and access easements over portions of the streets to be vacated, as published in the Waterloo Courier on August 16, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141445 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Mr. Schmitt questioned if this would prevent development in that area. August 26, 2013 Page 4 Paul Huting, Leisure Services Director, noted that there will be deed restrictions. It will be used for a boat ramp location. Vern Fish, Black Hawk County Conservation, noted that this is to give the flood plain back to the river and will be an open space. The FEMA deed restrictions limit what can be done. Aric Schroeder, City Planner, noted that most of the property in this area was acquired using FEMA hazard mitigation flood buyout program therefore can only be used as green space. Floyd Junker questioned if there will be bike trails. Aric Schroeder, City Planner, noted that there is a bike trail currently, a road that can be used, and soft trails may be added. Vern Fish, Black Hawk County Conservation, noted that the Cedar Valley Partnership will maintain the trails. Lawrence Wheeler asked if this area will be used for snowmobile trails. Paul Huting, Leisure Service Director, noted that this area will be non - motorized use only. Getty/Welper that the hearing be closed and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Voice vote -Ayes: Seven. Motion carried. 141446 - Getty/Hart that "an Ordinance vacating streets in the Sherwood Park area including portions of N. Hackett Road, Greenwood Avenue, Woodside Drive, Castlewood Lane, Sandalwood Street, Greenview Drive, Dellwood Court, Blackwood Avenue, and Forester Avenue", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 141447 - Getty/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 141448 - Getty/Hart that "an Ordinance vacating streets in the Sherwood Park area including portions of N. Hackett Road, Greenwood Avenue, Woodside Drive, Castlewood Lane, Sandalwood Street, Greenview Drive, Dellwood Court, Blackwood Avenue, and Forester Avenue", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5170. 141449 - Greenwood/Schmitt that proof of publication of notice of public hearing on Purchase of 2013 John Deere Skid Loaders, as published in the Waterloo Courier on August 16, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141450 - This being the time and place of public hearing, the Mayor called for written and oral objections. Lawrence Wheeler asked that no change orders be allowed. Greenwood/Schmitt that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141451 - Greenwood/Schmitt that "Resolution confirming approval of specifications, bid document, form of contract, etc. in conjunction with the Purchase of 2013 John Deere Skid Loaders", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-706. August 26, 2013 141452 - Greenwood/Schmitt Page 5 that "Resolution authorizing to proceed in conjunction with the Purchase of 2013 John Deere Skid Loaders", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-707. 141453 - Greenwood/Schmitt to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. Bidder Bid Amount Bid Amount Murphy Tractor & $77,830.00 Paramount, CA 90723 Equipment Co. Waterloo, Iowa $5,500.00 Trade-in 141454 - Schmitt/Hart that proof of publication of notice of public hearing on Purchase of Young Arena Zamboni Ice Resurfacer, as published in the Waterloo Courier on August 16, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141455 - This being the time and place of public hearing, the Mayor called for written and oral objections. Lawrence Wheeler requested change orders not be allowed. Schmitt/Hart that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141456 - Schmitt/Hart that "Resolution confirming approval of specifications, bid document, form of contract, etc. in conjunction with Purchase of Young Arena Zamboni Ice Resurfacer", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-708. 141457 - Schmitt/Hart that "Resolution authorizing to proceed in conjunction with Purchase of Young Arena Zamboni Ice Resurfacer", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-709. 141458 - Schmitt/Hart to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. Bidder Bid Amount Frank J. Zamboni & $131,266.05 Co., Inc. Paramount, CA 90723 $7,500.00 Trade-in RESOLUTIONS 141459 - Cole/Hart that "Resolution approving Convention and Visitors Bureau for hotel/motel mini -grants for the following requests: amount of $1,867.67, Electric Minds in the amount of $2 District, et. al. in the amount of $2,310.00", be adopted. Seven. Board recommendations USS Robinson in the ,070.00, Grout Museum Roll call vote -Ayes: Resolution adopted and upon approval by Mayor assigned No. 2013-710. 141460 - Cole/Hart that "Resolution approving Professional Services Agreement with Shive-Hattery Consultants in the amount of $11,500.00 for Shive-Hattery to conduct the required studies and analysis and preparing three (3) Iowa Clean Air Attainment August 26, 2013 Page 6 Program grant applications; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Mr. Jones questioned if it would include all of downtown. Sandie Greco reported that it would include the entire grid system. Resolution adopted and upon approval by Mayor assigned No. 2013-711. 141461 - Cole/Hart that "Resolution approving Temporary Encroachment Agreement with JSA Development, LLC for the placement of a 105 square foot triangular bulletin board within the West 4th Street Right-of-way in front of 223-229 West 4th Street", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-712. 141462 - Welper/Hart that "Change Order No. 3 for a decrease of $3,732.25 with K. Cunningham Construction Company, Inc. of Cedar Falls, Iowa, due to adjustments from original to final quantities that were determined necessary during the construction in conjunction with E.Y. 2012 Byrnes Park Drainage Improvements - Phases I & II, Contract No. 822", be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. 141463 - Welper/Hart that "Resolution approving Certificate of Completion and Final Acceptance of Work Agreement performed by K. Cunningham Construction Company of Cedar Falls, Iowa at a total cost of $411,664.35 for the F.Y. 2012 Byrnes Park Drainage Improvements - Phases I & II, Contract No. 822", be adopted. Roll call vote - Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-713. ORDINANCES 141464 - Cole/Greenwood that "an Ordinance rescinding "Parking Prohibited At All Times On Certain Streets for the Northwest Side of West Second Street from Commercial Street to Cedar Street", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 141465 - Cole/Greenwood that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 141466 - Cole/Greenwood that "an Ordinance rescinding "Parking Prohibited At All Times On Certain Streets for the Northwest Side of West Second Street from Commercial Street to Cedar Street", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5171. OTHER COUNCIL BUSINESS 141467 - Greenwood/Hart that "Resolution preliminarily approving construction of sidewalk improvements in conjunction with F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-714. 141468 - Greenwood/Hart that "Resolution to fix value of lots in conjunction with F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-714A. August 26, 2013 Page 7 141469 - Greenwood/Hart that "Resolution to adopt preliminary plat and schedule of assessments and estimate of costs in conjunction with F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-715. 141470 - Greenwood/Hart that "Resolution of Necessity and setting date of hearing as September 9, 2013 in conjunction with F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-716. 141471 - Hart/Welper to instruct Young Arena Manager to prepare plans, specifications, form of contract, etc. in conjunction with 2013 Young Arena Dehumidification Project, be approved. Voice vote -Ayes: Seven. Motion carried. 141472 - Hart/Welper that plans, specifications, form of contract, etc. in conjunction with 2013 Young Arena Dehumidification Project, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141473 - Hart/Welper that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with 2013 Young Arena Dehumidification Project", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-717. 141474 - Hart/Welper that "Resolution setting date of hearing and bid opening as September 16, 2013; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. in conjunction with 2013 Young Arena Dehumidification Project", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-718. 141475 - Hart/Welper to instruct Fire Services to prepare specifications, bid document, etc. in conjunction with the Purchase of a 2014 Triple Combination Pumper (Fire Truck), be approved. Voice vote -Ayes: Seven. Motion carried. 141476 - Hart/Welper that specifications, bid document, etc. in conjunction with the Purchase of a 2014 Triple Combination Pumper (Fire Truck), be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141477 - Hart/Welper that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with the Purchase of a 2014 Triple Combination Pumper (Fire Truck)", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-719. 141478 - Hart/Welper that "Resolution setting date of hearing and bid opening as October 14, 2013; and instruct City Clerk to publish notice of specifications, bid document, etc. in conjunction with the Purchase of a 2014 Triple Combination Pumper (Fire Truck)", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-719A. ORAL PRESENTATIONS Lawrence Wheeler, 430 Bratnober, expressed concerns about change orders. He expressed concern with the Police Department and Waste Management due to the trash near Crossroads. He requested enforcement of individuals parking in the fire lanes and handicap spots. August 26, 2013 Page 8 141479 - Hart/Welper that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. ADJOURNMENT 141480 - Hart/Welper that the Council adjourn at 6:25 p.m. Voice vote -Ayes: Seven. Motion carried. Suzy Schares City Clerk August 26, 2013 The Council of the Chambers, Waterloo, Clark in the Chair. City of Waterloo, Iowa, met in Regular Session at City Hall Council Iowa, at 5:30 p.m., on Monday, August 26, 2013. Mayor Ernest G. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Harold Getty, Ward 3 Council Member. 141431 - Hart/Schmitt that the Agenda, as amended deleting item #14 setting a date of hearing for sidewalk repair as it was passed on August 19, 2013, for the Regular Session on Monday, August 26, 2013, at 5:30 p.m., be accepted and approved. Voice vote - Ayes: Seven. Motion carried. 141432 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, August 19, 2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Clark read a Proclamation declaring August 26, 2013 as "Jim Miller Day". Presentation of Certificate of Achievement to 10 U Junior Wahawks 2013 Class A State Baseball Champions. CONSENT AGENDA 141433 - Hart/Schmitt 1. that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated August 26, 2013, in the amount of $4,019,118.48, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2013-698. 2. Request of Main Street Waterloo & Waterloo Schools for a variance to the Noise Ordinance on September 19, 2013 from 9:30 a.m. to 12:00 p.m. in conjunction with Mayor's Fun Run event to be held at Expo Grounds including a band and the use of a PA system, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2013-699. 3. Request of Splash of Color Breast Cancer Support Group to hold Splash of Color 3K Fundraiser Walk event to be held on October 12, 2013 at 6:30 a.m., with the route to start and end at Sullivan Park. Resolution adopted and upon approval by Mayor assigned No. 2013-700. 4. Request of Splash of Color Breast Cancer Support Group the Noise Ordinance on October 12, 2013 from 6:30 a.m. to conjunction with Splash of Color 3K Fundraiser Walk event Sullivan Park including a DJ and the use of a bullhorn, recommendation of approval of Director of Safety Services. for a variance 12:00 p.m. to held be together Resolution adopted and upon approval by Mayor assigned No. 2013-701. b. Motion to approve the following: to in at with Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Kent Shankle, Director Eric Guttelewitz Exhibit New York City, New York; Plainfield, Massachusetts; Barrington, Rhode Island September 22-30, 2013 $2,715.00 August 26, 2013 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Page 2 Lt. Frana, Sgt. Richter, and WFR Tactical Paramedic Hernandez National Tactical Officers Association Conference Kansas City, Missouri September 22-27, 2013 $3,424.00 Deb Rosol, Property Evidence Technician Property Room Management Minneapolis, Minnesota September 30 - October 2, 2013 $863.00 Sgt. Hoelscher Force on Force Instructor Course Faribault, Minnesota September 16-18, 2013 $1,303.00 Suzy Schares, City Clerk and Joyce Schroeder, Financial Analyst New World Systems Customer Conference Scottsdale, Arizona October 6-9, 2013 $3,890.00 Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Sales Applebee's Neighborhood Grill & Bar 2780 Crossroads Blvd. C Liquor Renewal 6/23/14 X Fiesta Jalisco 350 Fletcher Avenue C Liquor Renewal 4/5/14 X New Star 3 1459 Ansborough Avenue E Liquor, C Beer Renewal 4/16/14 X Smoker's Choice 210 W. 18th Street C Beer Renewal 6/7/14 Southtown Lounge 2026 Bopp Street C Liquor, Outdoor Sales, Catering Privilege Renewal 6/7/14 X Vic's Lounge 1106 La Porte Road C Liquor, Outdoor Sales Renewal 7/16/14 Spicoli's 3555 University Avenue C Liquor, Outdoor Service Extension of Outdoor Service 9/1/13 to 9/2/13 Roll call vote -Ayes: Seven. Motion carried. PUBLIC HEARINGS 141434 - Hart/Welper that proof of publication of notice of public hearing on Gates Park Playground Project, as published in the Waterloo Courier on August 14, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141435 This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Hart/Welper that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 141436 - Hart/Welper that "Resolution confirming approval of specifications, bid document, form of contract, etc. in conjunction with Gates Park Playground Project", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-702. 141437 - Hart/Welper that "Resolution ordering construction in conjunction with Gates Park Playground Project", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-703. 141438 - Hart/Welper to receive and file and instruct City Clerk to open and read bids and refer to Facilities/Project Manager for review, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. August 26, 2013 Bidder Bid Security Bid Amount Boland Recreation Marshalltown, Iowa 5% Option 1 $54,925.00 Option 2 $54,850.00 Cunningham Associates Charlotte, North Carolina 5% Option 1 $54,997.84 Option 2 $54,998.69 Fry & Associates North Kansas City, Missouri 5% $54,875.00 Play and Park Structures Ankeny, Iowa 5% $47,395.57 All Inclusive Rec 5% Option 1 $54,948.00 Option 2 $53,948.00 Option 3 $54,696.00 Option 4 $55,000.00 Outdoor Recreation Products 5% $54,700.00 141439 - Schmitt/Hart Page 3 that proof of publication of notice of public hearing on Sullivan Park Basketball Court Upgrade, as published in the Waterloo Courier on August 14, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141440 - This being the time and place of public hearing, the Mayor called for written and oral objections. Lawrence Wheeler suggested adding a clause that does not allow change orders. Schmitt/Hart that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141441 - Schmitt/Hart that "Resolution confirming approval of specifications, bid document, form of contract, etc. in conjunction with Sullivan Park Basketball Court Upgrade", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-704. 141442 - Schmitt/Hart that "Resolution ordering construction in conjunction with Sullivan Park Basketball Court Upgrade", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-705. 141443 - Schmitt/Hart to receive and file and instruct City Clerk to open and read bids and refer to Facilities/Project Manager for review, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. Bidder Bid Security Bid Amount ASPRO 5% $36,373.00 Lucas Asphalt Paving Evansdale, Iowa 5% $41,500.00 141444 - Getty/Welper that proof of publication of notice of public hearing on Request of the City of Waterloo for the vacation of streets in the Sherwood Park area including portions of N. Hackett Road, Greenwood Avenue, Woodside Drive, Castlewood Lane, Sandalwood Street, Greenview Drive, Dellwood Court, Blackwood Avenue, and Forester Avenue, subject to the retention of utility easements and access easements over portions of the streets to be vacated, as published in the Waterloo Courier on August 16, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141445 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Mr. Schmitt questioned if this would prevent development in that area. August 26, 2013 Page 4 Paul Huting, Leisure Services Director, noted that there will be deed restrictions. It will be used for a boat ramp location. Vern Fish, Black Hawk County Conservation, noted that this is to give the flood plain back to the river and will be an open space. The FEMA deed restrictions limit what can be done. Arlo Schroeder, City Planner, noted that most of the property in this area was acquired using FEMA hazard mitigation flood buyout program therefore can only be used as green space. Floyd Junker questioned if there will be bike trails. Aric Schroeder, City Planner, noted that there is a bike trail currently, a road that can be used, and soft trails may be added. Vern Fish, Black Hawk County Conservation, noted that the Cedar Valley Partnership will maintain the trails. Lawrence Wheeler asked if this area will be used for snowmobile trails. Paul Huting, Leisure Service Director, noted that this area will be non - motorized use only. Getty/Welper that the hearing be closed and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Voice vote -Ayes: Seven. Motion carried. 141446 - Getty/Hart that "an Ordinance vacating streets in the Sherwood Park area including portions of N. Hackett Road, Greenwood Avenue, Woodside Drive, Castlewood Lane, Sandalwood Street, Greenview Drive, Dellwood Court, Blackwood Avenue, and Forester Avenue", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 141447 - Getty/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 141448 - Getty/Hart that "an Ordinance vacating streets in the Sherwood Park area including portions of N. Hackett Road, Greenwood Avenue, Woodside Drive, Castlewood Lane, Sandalwood Street, Greenview Drive, Dellwood Court, Blackwood Avenue, and Forester Avenue", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5170. 141449 - Greenwood/Schmitt that proof of publication of notice of public hearing on Purchase of 2013 John Deere Skid Loaders, as published in the Waterloo Courier on August 16, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141450 This being the time and place of public hearing, the Mayor called for written and oral objections. Lawrence Wheeler' asked that no change orders be allowed. Greenwood/Schmitt that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141451 - Greenwood/Schmitt that "Resolution confirming approval of specifications, bid document, form of contract, etc. in conjunction with the Purchase of 2013 John Deere Skid Loaders", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-706. August 26, 2013 141452 - Greenwood/Schmit Page 5 that "Resolution authorizing to proceed in conjunction with the Purchase of 2013 John Deere Skid Loaders", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-707. 141453 - Greenwood/Schmitt to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. Bidder Bid Amount Bid Amount Murphy Tractor & $77,830.00 Paramount, CA 90723 Equipment Co. Waterloo, Iowa $5,500.00 Trade-in 141454 - Schmitt/Hart that proof of publication of notice of public hearing on Purchase of Young Arena Zamboni Ice Resurfacer, as published in the Waterloo Courier on August 16, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141455 This being the time and place of public hearing, the Mayor called for written and oral objections. Lawrence Wheeler requested change orders not be allowed. Schmitt/Hart that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141456 - Schmitt/Hart that "Resolution confirming approval of specifications, bid document, form of contract, etc. in conjunction with Purchase of Young Arena Zamboni Ice Resurfacer", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-708. 141457 - Schmitt/Hart that "Resolution authorizing to proceed in conjunction with Purchase of Young Arena Zamboni Ice Resurfacer", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-709. 141458 - Schmitt/Hart to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. Bidder Bid Amount Frank J. Zamboni & $131,266.05 Co., Inc. Paramount, CA 90723 $7,500.00 Trade-in RESOLUTIONS 141459 - Cole/Hart that "Resolution approving Convention and Visitors Bureau Board recommendations for hotel/motel mini -grants for the following requests: USS Robinson in the amount of $1,867.67, Electric Minds in the amount of $2,070.00, Grout Museum District, et. al. in the amount of $2,310.00", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-710. 141460 - Cole/Hart that "Resolution approving Professional Services Agreement with Shive-Hattery Consultants in the amount of $11,500.00 for Shive-Hattery to conduct the required studies and analysis and preparing three (3) Iowa Clean Air Attainment August 26, 2013 Page 6 Program grant applications; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Mr. Jones questioned if it would include all of downtown. Sandie Greco reported that it would include the entire grid system. Resolution adopted and upon approval by Mayor assigned No. 2013-711. 141461 - Cole/Hart that "Resolution approving Temporary Encroachment Agreement with JSA Development, LLC for the placement of a 105 square foot triangular bulletin board within the West 4th Street Right-of-way in front of 223-229 West 4th Street", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-712. 141462 - Welper/Hart that "Change Order No. 3 for a decrease of $3,732.25 with K. Cunningham Construction Company, Inc. of Cedar Falls, Iowa, due to adjustments from original to final quantities that were determined necessary during the construction in conjunction with F.Y. 2012 Byrnes Park Drainage Improvements - Phases I & II, Contract No. 822", be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. 141463 - Welper/Hart that "Resolution approving Certificate of Completion and Final Acceptance of Work Agreement performed by K. Cunningham Construction Company of Cedar Falls, Iowa at a total cost of $411,664.35 for the F.Y. 2012 Byrnes Park Drainage Improvements - Phases I & II, Contract No. 822", be adopted. Roll call vote - Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-713. ORDINANCES 141464 - Cole/Greenwood that "an Ordinance rescinding "Parking Prohibited At All Times On Certain Streets for the Northwest Side of West Second Street from Commercial Street to Cedar Street", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 141465 - Cole/Greenwood that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 141466 - Cole/Greenwood that "an Ordinance rescinding "Parking Prohibited At All Times On Certain Streets for the Northwest Side of West Second Street from Commercial Street to Cedar Street", ,be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5171. OTHER COUNCIL BUSINESS 141467 - Greenwood/Hart that "Resolution preliminarily approving construction of sidewalk improvements in conjunction with F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-714. 141468 - Greenwood/Hart that "Resolution to fix value of lots in conjunction with F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-714A. August 26, 2013 141469 - Greenwood/Hart Page 7 that "Resolution to adopt preliminary plat and schedule of assessments and estimate of costs in conjunction with F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-715. 141470 - Greenwood/Hart that "Resolution of Necessity and setting date of hearing as September 9, 2013 in conjunction with F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-716. 141471 - Hart/Welper to instruct Young Arena Manager to prepare plans, specifications, form of contract, etc. in conjunction with 2013 Young Arena Dehumidification Project, be approved. Voice vote -Ayes: Seven. Motion carried. 141472 - Hart/Welper that plans, specifications, form of contract, etc. in conjunction with 2013 Young Arena Dehumidification Project, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141473 - Hart/Welper that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with 2013 Young Arena Dehumidification Project", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-717. 141474 - Hart/Welper that "Resolution setting date of hearing and bid opening as September 16, 2013; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. in conjunction with 2013 Young Arena Dehumidification Project", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-718. 141475 - Hart/Welper to instruct Fire Services to prepare specifications, bid document, etc. in conjunction with the Purchase of a 2014 Triple Combination Pumper (Fire Truck), be approved. Voice vote -Ayes: Seven. Motion carried. 141476 - Hart/Welper that specifications, bid document, etc. in conjunction with the Purchase of a 2014 Triple Combination Pumper (Fire Truck), be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141477 - Hart/Welper that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with the Purchase of a 2014 Triple Combination Pumper (Fire Truck)", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-719. 141478 - Hart/Welper that "Resolution setting date of hearing and bid opening as October 14, 2013; and instruct City Clerk to publish notice of specifications, bid document, etc. in conjunction with the Purchase of a 2014 Triple Combination Pumper (Fire Truck)", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-719A. ORAL PRESENTATIONS Lawrence Wheeler, 430 Bratnober, expressed concerns about change orders. He expressed concern with the Police Department and Waste Management due to the trash near Crossroads. He requested enforcement of individuals parking in the fire lanes and handicap spots. August 26, 2013 Page 8 141479 - Hart/Welper that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. ADJOURNMENT 141480 - Hart/Welper that the Council adjourn at 6:25 p.m. Voice vote -Ayes: Seven. Motion carried. Suzy Schares City Clerk STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1418861 NOTICE OF PUBLIC HEARING TO WHOM IT notice was published in the WATERLOO/CEDAR FALLS a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 08/27/2013, in the issues of 08/27/2013 of said newspaper, 'and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $13.26 Signed Subscribed and sworn t before me his Ota Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: COURIER NOTICE OF PUBLIC HEARING... TO WHOM IT MAY CONCERN: Notice Is hereby given that on the 9th day of September, 2013, at 5:30p m., in the Council Chambers in the City Hall In the City of Waterloo, Iowa, a publichear- Ing will be held by the Council of the City of Waterloo, Iowa, on he creation of the Crossroads Waterloo Urban Renewal and Redevelopment Plan and Tax Incre- ment Financing (TIP) Olstrict, Said plan Is on file In the City Cle ksoftice and is S. available to the'publ)4,by„rgguest The generally beddledlotwndsjuclude land bounded by lands just north of San Martian Drive to the north Highway 210 and Dysart Road to the east `/amile south of Sheulls Road to the south, and r Hess Road, Highway 20 and I ,ammond " Avenue to thewes4 Anyone who is interested may appear at said time ando and ormay file writtenobjection with the City Clerk, City Hell, Waterloo Iowa before the: date set forsaid hearing. By ordder of day nc l of the City ofWa Wa- terloo this 19th daof , 2013. Suzyuzy Sc Sehaies City Clerk STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1418859 NOTICE OF PUBLIC HEARING TO WHOM IT notice was published in the WATERLOO/CEDAR FALLS a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 08/27/2013, in the issues of 08/27/2013 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $51.66 Subscribed and sworn t Received of the sum of in full for publication of the above invoice. Dollars Notary Seal: COURIER -, NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: '. Notice Is hereby given that on the 9th'. dayof September, 2013, at 6:30 p.m., In the Council Chambers in the City Hall in the Cityeheldtloo, lowa,a ofear 1ngwiltbe held by1He ConnsCof the City of Waterloo, fowar on the Crossroads Waterloo LI Renewal and Redevel apment Plan ajidTle Incrementbeda- fog (TIP) District. Legally desadhed as.i foeows, line of Beginning atthe � Median the center-': line of East San Maman Drive intersects the centerline Of La Pplje Road; thence Northeasterly along the centerline of E astSan Marnaperyejoiteintersection With theecenterline of Highway 218 es presently established;thence South- ` asferly,along the oeertme of U.S. asti Highwlne ay 218 ofSe' to its intersof Teclolonwnwitshiph thee:: Ection't3 8 North, Range 13 West thence South along lila East lilt of said Section Into is Intersection with the South linear the,: North Half.,of said Section 13q thence I ?Nest atone the South line inthe North Walfofsaid Cation IS toils intersection r ho the Westllne of said Section 13; thenee North atgti the St lei orsaid S eohon 13 and the Westtl a of -Section 2 of Towfi hip .S>e Nor/t Range131 Vest to Ugtntersectloe:yiith the North.' wmerofsaid §epllo�i�t 121, tence' Westest acolongthe *11k one bf Sectiohn 11 ofTownship 8S oIf its Internaction wtlNins cep' exandra Brice; fpenw Syer irutherly;alongllneofAI- the centerline ofAlexenerane of S o Its Intersection ive with the centerline of South. town Drive; thence Easterly along fheP centerline of Southtown Drlveto geinter- section with the'.Westerly Ione of Cross- roads Estates Replat No. 1; thence'.. Southerly alongthe Westerly line of Crossroads Estates Replat No, I to Its ..intersection with the Southeast cornerofl Lot 9 of Soulhlown; thence 260,99 '22"E: 148,99 feet;thence 889'28'31'W 260 991! feet to a point (halls 149.00 feet South of the Southwest corner of said L'ot 9;i thence Southefly Along en extension of:: the West line of said Lot 9 to its Intersec lion with the centerline of U.S. Highway; 20 as preseng the entered; of U,S.l Westerly along the centerline of''U,S. Highway 20 to . intersection with the, West line of Sectiousn 11 of Township 88 North, Range 13 West: thence Worth: along the West line of said.Section 11;: and the West Ilne of Section 2 of Town ship 88 North, Range 13 West toils in tersectton with the centerline of.Ham.1 mane Drive; thence Easterly and South easterly along the centarllne of Ftem Mang Drive to tts inion of the No rt a : Southwesterly extension of the North- westerly line of Schuket Commercial Park; thence Northeasterly along a Southwesterly extension of the North- rets terly line of Schukei Commercial k and the Northwesterly line of Sihukelcommeralal Park toils intersec :petit ooe 111 e rcewnteesrtleinrey oafloSncghukei Road,' the enter - line of Schukei Road to its Intersection with ora Southwestethwesteflylinerly'of Lot extension2ofPhoeof thenix N otilon; thence NDrthoasteriy along a Southwesterly Souuthwesterly extension of the North- westerly tine of said Lot 2 to the South- westerly corner of said Lot 2; thence Northeasterly, Northerly, Easterly, Northerly and Easterly along the West- oily and ylottines of said Lot2 the Northeasttheast2; corner of said Lot 2;7: thence Easterly along an Easterlyexten sion of the Northerly most tot Una et entad. Lot 2 to Its Intersection with the center. INs ofCamelot Drive; thence Northerly along the centerline of Camelot Dnve:: and a Northerly extension of the center- line of Camelot Dtive, said extensioni'. also being the Easterly tine of the Pre serve at Crossroads and the Easterly,. Zine of Orange Park, to its Intersedlicn:: with the centerlineofEast Ridgewaycenter. enue, thence Easterlywalong the canter-' line of East Ridgeway Avenue to the centerline of La Porte Road; thence! Southeasterly along the centerline of La Parte Road to its intersection with the centerline of East San Mamnn Orlvc:anR: CAROL FAILOR From: CAROL FAILOR Sent: Thursday, December 26, 2013 4:36 PM To: woo legals (woo.legals@wcfcourier.com) Subject: Summary -Ordinance Approving Creation of Crossroads Area TIF District Attachments: Summary -Ordinance Approving Creation of Crossroads Area TIF District.doc Please publish the Summary of Ordinance No. 5172 as soon as possible. Also please email verification as to when it will be published. Thank you, CaroCNemmers Deputy City Clerk City of "WaterCoo 715IKufherry Street Waterloo, LCL 50703 Phone: (319) 291-4323 Fax: (319) 291-4571 carol fai(orcitivaterCoo-ia.ory SUMMARY OF ORDINANCE NO. 5172 ADOPTED ON SEPTEMBER 3, 2013 BY THE WATERLOO CITY COUNCIL AS AN ORDINANCE APPROVING THE CREATION OF THE CROSSROADS AREA TAX INCREMENT FINANCING DISTRICT IN THE CITY OF WATERLOO This is a summary of the ordinance approving the creation of the Crossroads Area Tax Increment Financing District ("TIF District") in the City of Waterloo, Iowa (referred to below as the "Ordinance"): The general purpose of this Ordinance is to adopt the TIF District Plan and to designate the Crossroads area of the city as a TIF District to provide financial incentive for development within the TIF District boundaries. The TIF District Plan is on file in the office of the City Clerk of the City of Waterloo, 715 Mulberry Street, Waterloo, Iowa 50703. The Ordinance designates the following land as the TIF District area: Beginning at the point where the centerline of East San Marnan Drive intersects the centerline of La Porte Road; thence Northeasterly along the centerline of East San Marnan Drive to its intersection with the centerline of U.S. Highway 218 as presently established; thence Southeasterly along the centerline of U.S. Highway 218 to its intersection with the East line of Section 13 of Township 88 North, Range 13 West; thence South along the East line of said Section 13 to its intersection with the South line of the North Half of said Section 13; thence West along the South line of the North Half of said Section 13 to its intersection with the West line of said Section 13; thence North along the West line of said Section 13 and the West line of Section 12 of Township 88 North, Range 13 West to its intersection with the Northwest corner of said Section 12; thence West along the North line of Section 11 of Township 88 North, Range 13 West to a point that would intersect a Southerly extension of the West line of Lot 1 of Crossroads Plat No. 3; thence Northerly along a Southerly extension of the West line of said Lot 1 to the Southwest corner of said Lot 1; thence Westerly along an extension of the South line of said Lot 1 to its intersection with the centerline of Alexandra Drive; thence Southerly along the centerline of Alexandra Drive to its intersection with the centerline of Southtown Drive; thence Easterly along the centerline of Southtown Drive to its intersection with the Westerly line of Crossroads Estates Replat No. 1; thence Southerly along the Westerly line of Crossroads Estates Replat No. Ito its intersection with the Southeast corner of Lot 9 of Southtown; thence S00°39'22"E 148.99 feet; thence S89°28'31"W 260.99 feet to a point that is 149.00 feet South of the Southwest corner of said Lot 9; thence Southerly along an extension of the West line of said Lot 9 to its intersection with the centerline of U.S. Highway 20 as presently established; thence Westerly along the centerline of U.S. Highway 20 to its intersection with the West line of Section 11 of Township 88 North, Range 13 West; thence North along the West line of said Section 11 and the West line of Section 2 of Township 88 North, Range 13 West to its intersection with the centerline of Flammang Drive; thence Easterly and Southeasterly along the centerline of Flammang Drive to its intersection with a Southwesterly extension of the Northwesterly line of Schukei Commercial Park; thence Northeasterly along a Southwesterly extension of the Northwesterly line of Schukie Commercial Park and the Northwesterly line of Schukei Commercial Park to its intersection of the centerline of Schukei Road; thence Northwesterly along the centerline of Schukei Road to its intersection with a Southwesterly extension of the 1 STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1427010 SUMMARY OF ORDINANCE NO. 5172 ADOPT notice was published in the WATERLOO/CEDAR FALLS COURIER a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 01/02/2014, in the issues of 01/02/2014 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $46.85 Subscribed and sworn to before me this day ofw,V[ TANYA I Trtn. � COMMISSION MO.i810*C$ COMMISSION E,lMHE Notar Public Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: SUMMARY OF ORDINANCE NO 5172'. ADOPTED ON SEPTEMBER 3; 2013 BY THE WATERLOO CITY COUNCIL''. AS AN ORD NANCE APPROVING THE CREATION OF THE CROSSROADS AREA TAX INCREMENT FINANCING DISTRICT IN THE CITY OF WATERLOO This Is a summary of the ordinance ap-). proving the creation of the Crossroads Area Tax Increment Financing District ('iTIF Distdc') in `Ihe City of Waterloo,;' Iowa(re fe rl ed to below as the` Ordinance") The general purpose of this Ordinance is to adopt the TIF Dlatrlict Plan and tel designate the Crossroads area of the city as a TIF District to provide financial incentive for development within the TIF District boundaries, The TIF District Plan is on file in the office of My:.. Clerk of the City of Waterloo, 71516 : Mul- berry Street, Waterloo, Iowa 50701 The Ordinance designates the following land as the TIE Dix rlcl area Beginning at the polar where the center 4qe of EastnterlinSeanof MaLaPrnaon rte DriveRead, t,mlarseeetsncei. the ceh Northeasterly along the centerline of East San Mwnan Drive to its intersectio``. with the tante tine of U,S. Hlghwayl218 as presently established; thence South easterly along the centerline ion with the EastHline of Sect218 to is on 13 of Township 88:. North, Range 13 West; thence South along the East tae of said Section 13 to Its Intersection with the South line of the North Half of said Section 13; thence West alo3 to its Intersection ng the South line of the North'. Half of ?aid Section 1: with the West me of said Sections13;: thence North along the West line of said Section 13 and the West line of Section 12 of Township 88 North, Range 13•.: West to its Into section with the North- west corner of said. Section 12; thence West along the North line of Seciioi 11 of Township 88 North, Range 13 West to a point that would Intersect a Southerly extension of the West line of Lot I of Crossroads Plat No. 3; thence Northerly,'. along a Southerly estenelon of the West line of said Lot 1 o the Southwest corner of said Lot 1; thence Westerly along: an extension of the South line of said Lot 1 to Its intersection With the centerline of`_. Alexandra Drive; thence Southerly along the centerline of Alexandra Drive to its intersection with the centerline of South' town Drive; thence Easterly along the centerline of Southlown Drive to its inter- section with the Westerly line of Cross'; roads Estates Replat No, 1; thence'. Southerly along the Westerly line of Crossroads Estates oeplat N0, 1to nlsn=: tersection with the Southeast corner, of Lot 9 of Soufhtowni thence S00139122"E 148 89 feet, thence S89 2831 "W 2609g teet to a point that o 149,00 feat the Southwest corner of saidd Lot Lon 9; 9,' I thence Southerly along an extension of a I the Wietst the coenterliLeotot; Uo.S, Intehsecy-.-'. 20 as presently established; thence Wnaterle lnnnlhn centerline of ILS Aagounu Ali papow sem U gee6A'. passed App 'peidope pus I p E9nuff eoueuipl0 paueioap; uagl aoAegi eel pepreo uogoyt 'euoN :AeN '41ee°H'pueiemM 'gaueaa Iglext3S.. uespeyy %agounu s.in e P :env y'Almon macituatuipeno0 peo,11 0 nsegwawlounoO pus 6umg apw'antgap 0odnpue uo4oeo q sop iuoends oyaopunoow :peuoai pup jg puts lpuodnpassed eq -ssO;0aAtteaAn ueuipios6m`0t'c'ulseay ape°°uredegp 6ups0e am essauliado 1591 ueslAq pos% pus 'Wimpsq pentowsemMsnopwe spAt eem queun to 6ryuspalue6aideadd4qeros:'euugweoeD toggae lnBe 0 1 Jpp W4cSstPayuuqpapna game/ egos -qv :Ape5eH tpuellA'Liege'tupelos ',lagoons Ygngap qua old wegWaW mpg enogpauo H is'eM+o1ja peeAAgo sOOL'Josaqwaw tpea ssoots tonsl'oun000lain,041metof pens and to n6au uie em Pus ti .:. mca punoo A110 eqj uepa0.: to MIO 045 lo IN'SMD 0 .1 aOA: -noNn o d Allo'dyWasItH01osu 7t9NRDDAt10'DNI1a3W EIV -1110311 STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1427010 SUMMARY OF ORDINANCE NO. 5172 ADOPT notice was published in the WATERLOO/CEDAR FALLS COURIER a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 01/02/2014, in the issues of 01/02/2014 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $46.85 Subscribed and sworn to before me this // h day of �pu. `Zeit!" TANYA Li CCflOMMISSION Np 1 l MY MMISSICil!! r i MpYF.MRLF17 "C �., a Notary Nublic Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: SOUSUMMARY OF ORDINANCE NO.5172:: ADOPTED ON SEPTEMBER 3,2013 Y THE WATERLOO CITY COUNCIL AS AN ORDINANCE APPROVING THE: CREATION OFA THE CROSSROADS '. AREA TAX INCREMENT FINANC NO 1' DISTRICT IN THa, CRY OF WATERLOO This is a summary of the ordinance ap-'2. proving the creation of the Crossroads'. Area Tax IncrenleneFinancing District ITIF District') inThe City of Wate loo, owa(referrad to below as the: +Ordinance )• The general purpose of this Ordinance is to adopt the TIP District Plan and to,; designate the Crossroads area o the '.. city as a TIF District to provide financial incentive for development within ihp TIF Distrlbt boundaries. The TIP District'. irrinrrnlitirlic-gr111711111111ti!elt; isonfilerntheofficeofOreCityCityofWaterlpp71 MulWaterlooIowa5070$Thesigntesthefollowinglandtrict aaBegheipowherethecentertinof nMarnan Drive intersects the centerline of 7La Porte Road; thence:: Northeasterly along the centerline East San Maman Drive to its intersection I' with the centerline of U.S ighway 218 as presently established; tht./motto South easterly along the centerline U.S. Highway 21j7 to its Intersection, with the East line of Section 13 of Townshp 88 North. Range 13 West thence South along the East toe of said Section 13 to its intersection with the South line of the North Hai of said Section 13; Bence West abngg The South Zine of theiNorth Halt of saidSection iS to its Intersection With Ne Wast line of said Section l3' thence North along the West fineip .said' Section 13 and. the West tine of Section' 12 ofTownship 88 North, Range 13. West to its intersection with the North west corner of said Seottor 12; thence West along the North line of Section 11 of Township 88 North, Range 1S Wpstlo a point that would intersect a Bay herly extension of the West line otLo 1of Crossroads Plat No.3 thence Northerly along a Soulheriy extension of the West tine of said Lot 1 to the Southwesloorner of said Lot 1 thence Wesledy along an extension of the South ine Cl said Lot 1 to its interne tion with the centerline ot'. Alexandra Drive ;thence Southerly along the centerline of Alexandra Dove to tis: intersection withlthe centerline of South - town Drive, thence Easterly along the;: centerline of Sopthtown Drive -to its inter 3. section with the: Westerly line of Cross roads Estates'Replat No. j, thence Southerly along the Westerly line of Crossroads Estates Replal No.lto item tersecion with the Southeast corner o1 Lot g of soumrowrh thence S00. 9'22 E 148.ggfeel thence S692881 W260.gg': feet to a petMhatls n eren feetSoulh of the Southwest corner` of said_Lot se thence Southerly along an extans on of the West line of.said Lot g to its intersec tion with the centerline Loaf U.S Highway 20 ae presently established, thence Westerly along'. the centerline o IiS Highway 20 to its Intersection WI h the v 6syountl Sq PennA ni °''i'SNn N pafdope due: a passed 51,1 lI). p wed ulWO pwellepi. s •5°N +o6syt a41 'Pawed uogayy reuo1'. a ues s! eta tpuelegeeep .ad fPlueNoS r ues act 'il non peweap :o otio1 a ns r 01114,4 Iwo duan due uoifou all Lo Sq uotlb eta fnd,np o fMofo u. °eyf 6q uogelaplsyeo and 6ulooiog wed e eej es lode JJ w)Nf sp a lxe p essui eq 'seat 01eafiejlA se6uuipjoappeo5e I sew of anifelar a ou Jeide Jo apo0 alit 3c'eg#eouetegel'S tpiwij:Busspe55( Epp?# eouepue e»e Sgpeg uaepepy. Aqpa isnoespuele M5 .' panneJoo Jeplo pus pe uepMd a peat pre eq Jo parapet weOsa JO6Utl se p eroded ag JO nein Jagwade0 iotlounu Sq pep oeyf )osa piwgo fel)dayoontleAouj e,as pus fP1w4oS uespeW Aq panow serval: H'puse uaglelquas' wase We6LetlounylNJNnB p 'l ulasg,la! saagwef `step eAoge eyf uo tWB OSL fs 'eMPI 'ailed 4 pa° )e IIeH Ano ONt u JooJegi iegwau lose ueii6 eagou Jopr{. pus iounoo pleelo 5a1ru ell M5f01 turns md'solsses elnfsu UNaw'ewof'sied ,iepe Jo /qlo 1e41 Jo iIounoo SI0 egli DNI0163Ud, UOAtlW `SM38a 1NOpi. City of Waterloo Finance Committee Open Invoice Report For September 03 2013 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, August 3o, 2013 EFT Transactions: 1, 024, 058.37 1,828.51 Subtotal - as of Tuesday, September o3 2013 1,025,886.88 Workers Compensation Issued by TPA Gross Payroll Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's 14, 565.74 3,284.48 Bill Payment Total - Tuesday, September o3, 2013 1,043,737.10 Payment to Council members or related entities: $o.00 City o Waterloo B77Payments ill Date 9/3/2013 Banking Date 9/4/2013 Prepared by: RH Journal Number 253 Fund Amount Fund Amount for formula 010 397,802.24 010 1 $ 397,802.24 100 6,148.58 100 1 6,148.58 205 151,865.62 205 1 151,865.62 224 46,332.87 224 2 46,332.87 266 4,173.95 266 1 4,173.95 283 3,740.85 283 3 3,740.85 290 45,155.69 290 1 45,155.69 409 2,257.50 409 4 2,257.50 411 5,786.61 411 4 5,786.61 412 17,657.61 412 4 17,657.61 413 34,099.39 413 4 34,099.39 426 3,617.80 426 1 3,617.80 520 122,745.54 520 5 122,745.54 521 1,142.00 521 5 1,142.00 525 143,852.18 525 1 143,852.18 609 21,600.00 609 4 21,600.00 613 16,079.94 613 4 16,079.94 WAR 1,024,058.37 1,024,058.37 juomal total 2,048,116.74 $ 2,048,116.74 1 $ 752,616.06 WAR formula (1,024,058.37) 2 46,332.87 3 3,740.85 Approved check total 1,024,058.37 4 97,431.05 5 123, 887.5 4 6 0.00 W/d amount To: (RB) ACCTS PYBL $ 1,024,058.37 Bank Acct (RB) OVRNT $ 752,616.06 (RB) CDBG 46,332.87 No bnking (USB)HOUSE 3,740.85 1 (RB)GOB 97,481.05 �f (RB)SEW 123,887.54 /216 (Rp $ 1,024,058.37 ✓ 9/4/2013 forms bill banking net.xlsx Linnea Martinez From: SUZY SCHARES Sent: Wednesday, August 28, 2013 12:30 PM To: Linnea Martinez Subject: FW: Recognition for 3 young men Suzy Schares, CMC City Clerk/ FIR Director City of Waterloo 715 Mulberry Street Waterloo IA 50703 319-291-4522 #3008 From: Trelka, Daniel fmailto:trelkadewaterloopolice.coml Sent: Wednesday, August 28, 2013 12:19 PM To: SUZY SCHARES Subject: Fwd: Recognition for 3 young men Sent from my iPhone Begin forwarded message: From: MAYOR CLARK <BUCK.CLARK@WATERLOO-IA.ORG> Date: August 28, 2013, 12:16:23 PM CDT To: Daniel Trelka <trelkad@waterloopolice.com> Subject: Re: Recognition for 3 young men Absolutely, let's get it on for the next meeting. Sent from my Verizon Wireless 4G LTE DROID "Trelka, Daniel" <trelkad waterloouolice.com> wrote: Mayor, Would it be possible to present these three incredible young men with Certificates of Heroism at a council meeting? I will get Michelle their telephone numbers and addresses. They are 13 -year-old William McNealy, 14 -year-old KaRon Bennett, and 11 -year-old Tanner Lee Cornwell. McNealy was the initial victim of the dogs. He received significant injuries to his lower extremities, but did escape from the dogs after he was bitten by running into KaRon's home. While McNealy and KaRon were in KaRon's home, they heard the second victim screaming for help as she was being savagely 1 attacked by the dogs. McNealy and KaRon both left the safety of the home to give aid to the second victim. They both actively fought the dogs with sticks and a piece of aluminum downspout to help the victim, even though these were the same dogs that had just attacked McNealy. Both young men would have been justified to stay in the safety of KaRon's home, but neither chose to do so. Cornwell saw the second victim lying on the ground being attacked by the three dogs. The victim was bleeding and screaming for help. Cornwell's mother, Sara Cornwell, tried distracting the dogs by getting in her car, driving back and forth, honking her horn. It didn't work. Young Cornwell saw this, got his BB gun, and ran to the attack. He started shooting the dogs with his BB gun. Although this didn't stop the attack, it distracted the dogs enough to slow the viciousness of the attack. Cornwell also chose to put himself in harm's way to help another in need. Waterloo Police Department Sergeant Keith Rogers wrote the following of these young warriors actions, "It is at times like this, when young men like these step up to help completely random strangers in their time of need, and place themselves in extreme physical danger, that renew faith in society." Sincerely, Dan Daniel J. Tre/ka Director of Safety Services Waterloo, IA 2 CITY OF WATERLOO Council Communication City Council Meeting; Prepared: Dept. Head Signature: # of Attachments: SUBJECT: Submitted by: September 3, 2013 August 26, 2013 0 Presentation of check to Friends of the Arts Center from proceeds Of Hy -Vee sponsored Stem and Stein event. Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: Approval CITY OF WATERLOO Council Communication City Council Meeting: September 3, 2013 Prepared: August 27, 2013 Dept. Dead Signature: Joe Leibold, Police Captain # of Attachments: Two SUBJECT: East High Homecoming Parade Submitted by: Joe Leibold Captain (Waterloo Police) Recommended City Council Action: Approve closing of Parade Route for the East High Homecoming Parade on September 27, 2013 from 1 PM to 4 PM. Summary Statement: East High is requesting close the streets along the attached route for their homecoming parade from 1 PM to 4 PM on September 27`'', 2013. They request the use of city barricades at the intersections. Expenditure Required: Labor costs associated with providing barricades along with fuel costs associated with the listed operations. Officer Harrington is the SRO at East High and will be on grounds for the event. Source of Funds: Policy Issue: N/A Alternative: Background Information: WATERLOO POLICE DEPARTMENT MEMORANDUM DATE: August 26th 2013 FROM: Officer J. Harrington SUBJECT: East High Homecoming Parade CHIEF 0 PATROL DIVISION CAPTAIN ❑ INVESTIGATION CAPTAIN ❑ PUBLIC RESOURCE OFFICE 0 WATCH I 0 WATCH I 0 ADMIN. DIVISION CAPTAIN 0 WATCH II 0 WATCH 11 0 FINANCE 0 WATCH III 0 DARE/SRO Q RECORDS/COMPUTER 0 STREET UNIT (DCU) 0 DART 0 TRAINING 0 CRIME LAB 0 INTERNAL AFFAIRS/PERSONNEL..f PROPERTY/EVIDENCE 0 ALL 0 TRI -COUNTY TASK FORCE 0 ATTENTION: Capt. J. Leibold Dear Sir, East High School is requesting permission to have a Homecoming Parade on Friday, September 27th. The Parade will begin around 1300 hours and conclude at approximately 1400 hours. The parade will consist of four floats, the East High School Marching Band, Cheerleaders, Football and Volleyball Teams, with no more then ten convertible style vehicles. The parade route will be changed from last year. The parade will begin at the intersection of N.Barclay and MLK and go South on MLK to Walnut. The parade will turn right and proceed on Walnut to East 4Lh and again turn right. The parade will continue on 4th Street until reaching Lime Street and return back to East High School using Lime Street. Thanking you in advance for your assistance. ficer Harrington School R- .urce Officer East High School c.c. Sgt. Fangman Tie St Walnut St flea hilee United Ihodiet Ch C;- 9r Maledou c Mundy& Piobelion iii Children', i l) Parole Council Dept o1(Q., Correction, Public Empluyeee Credit Union p Tuesday, Aug 27, 2013 09:46 AM Vine SI ii) MI Modell Unplist Church Barclay St '✓,J East High School x to Ia Vine St Barclay St Vine Si N 400 o uX 0 N Fleet Lutheran iiti Church 11' High Si Maple St High SI Linnea Martinez From: Leibold, Joe <leiboldj@waterloopolice.com> Sent: Tuesday, August 27, 2013 2:27 PM To: Linnea Martinez; SUZY SCHARES Subject: Council Attachments: 9-27-2013 East High Parade Packet.pdf Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-721 RESOLUTION GRANTING PERMISSION TO EAST HIGH SCHOOL TO HOLD ANNUAL HOMECOMING PARADE ON SEPTEMBER 27, 2013. WHEREAS, East High School has made written application to the City Council asking that they be authorized and permitted to hold their annual Homecoming Parade on September 27, 2013, and WHEREAS, said parade will begin at approximately 1:00 p.m. and end at approximately 4:00 p.m., with route starting at the intersection of North Barclay Street and Martin Luther King Jr. Drive, proceeding south on Martin Luther King Jr. Drive to Walnut Street, right on Walnut Street to East 4th Street, right on East 4th Street to Lime Street, and right on Lime Street returning to East High School. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of East High School to hold their annual Homecoming Parade on September 27, 2013, beginning at approximately 1:00 p.m. and ending at approximately 4:00 p.m., with route starting at the intersection of North Barclay Street and Martin Luther King Jr. Drive, proceeding south on Martin Luther King Jr. Drive to Walnut Street, right on Walnut Street to East 4th Street, right on East 4th Street to Lime Street, and right on Lime Street returning to East High School, be and the same is hereby approved. PASSED AND ADOPTED this 3rd day of September, 2013. ATTEST: ti& uzy Schar s, CMC City Clerk Ernest G. Clark, Mayor APPLICANT'S NAME: APPLICATION FOR VARIANCE TO NOISE ORDINANCE [._Oral m.�., APPLICANT'S ADDRESS: 33GI 2 P-cC.kb pi APPLICANT'S PHONE #: 2-cl - (i Z 1,31 3-0-2e.) ANTICIPATED DATE OF VARIANCE: Sfr' NAME OF EVENT: `I SC -C i -SJan 1,9 p_e_ cuntx«Q., on: 1: (cc(' TIMES OF DAY OF VARIANCE: Cz lc) GEOGRAPHICAL LOCATION OF VARIANCE: ScAvnTh-e., cko I4Ov e c�ccfn �� DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: CO F c -e } ? PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. cJuv1 `ea. Ck 1t U ls-x 0--"r 'C._ \na o(n1 C) S ! Fc&r)c..�,1 F °V-Th(n ^ i o \ �— 49055:d -es to•c c r I VU cc. -�u.� 1 +,_.50,-0- \t r l3 isu,.;so-zSS CITY COUNCIL ACTION: APPROVAL: Applicant's Signature Date - Police Dept. Recommend APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-722 RESOLUTION GRANTING REQUEST OF LORI MEYER FOR A VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, Lori Meyer is requesting a variance to the Noise Ordinance on September 21, 2013, from 6:00 p.m. to 10:00 p.m., in conjunction with a 4th Annual Gary Stanhope Chili Party event to be held at 3092 Rocky Road, including a DJ and the use of a PA system, and WHEREAS, said event will exceed the limits of the Ordinance No. 3094, Noise Ordinance, and WHEREAS, said Lori Meyer has made formal application for a variance effective September 21, 2013, from 6:00 p.m. to 10:00 p.m., together with recommendation and approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Lori Meyer for a variance to Ordinance No. 3094, Noise Ordinance, on September 21, 2013, from 6:00 p.m. to 10:00 p.m., in conjunction with a 4th Annual Gary Stanhope Chili Party event to be held at 3092 Rocky Road, including a DJ and the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 3rd day of September, 2013. ATTEST: Suzy Schar City Clerk est G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: September 3, 2013 Prepared: August 28, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: REQUEST BY MA1 HE COLE FOR AN ASPHALT DRIVEWAY TO BE LOCATED AT 1630 ACKERMANT S 1REET Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: 1 have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from MA1'l'IE COLE for construction of an asphalt driveway with the elimination of the sidewalk section, to be located at 1630 ACKERMANT S 1'REET. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: BRUGOEMANS ADDITION LOT 11 CITY OF WA I'ERLOO Council Communication City Council Meeting: September 3, 2013 Prepared: August 28, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: REQUEST BY MATTIE COLE FOR AN ASPHALT DRIVEWAY TO BE LOCATED AT 1630 ACKERMANT STREET Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from MATTIE COLE for construction of an asphalt driveway with the elimination of the sidewalk section, to be located at 1630 ACKERMANT STREET. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: BRUGGEMANS ADDITION LOT 11 WAIVER Date: Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: I hereby request a waiver to the driveway and sidewalk specifications for the construction of a driveway or sidewalk located at (concrete or/asphalt) )\C'.r ii'f t (Address) This waiver is needed because of: special surface texture (i.e., exposed aggregate, brick stamped pattern, paving brick) to be used on the concrete approach. elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1. asphalt driveway with the elimination of the sidewalk section. placing a driveway or sidewalk on City right of way on an unimproved street. Other: I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, Printed Name of Property Owner Siggnture of Property Owner Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-723 RESOLUTION GRANTING PERMISSION TO MATTIE COLE FOR A WAIVER FOR AN ASPHALT DRIVEWAY TO BE LOCATED AT 1630 ACKERMANT STREET, AND AUTHORIZING CONSTRUCTION OF AN ASPHALT DRIVEWAY WITH THE ELIMINATION OF THE SIDEWALK SECTION. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: WHEREAS, the City Engineer has made written application to the City Council asking that Mattie Cole be authorized and permitted to construct an asphalt driveway with the elimination of the sidewalk section, to be located at 1630 Ackermant Street, and legally described as follows: Bruggemans Addition Lot 11; and WHEREAS, it is the sense of the Council of the City of Waterloo, Iowa, that said request should be granted. NOW, THEREFORE, BE IT FURTHER RESOLVED that permission is hereby granted to Mattie Cole to construct an asphalt driveway with elimination of the sidewalk section, to be located at 1630 Ackermant Street, subject to the following conditions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. BE IT FURTHER RESOLVED that the City Clerk is authorized and directed to forward a certified copy of this resolution to the Black Hawk County Recorder for recording and the Black Hawk County Auditor for filing in order that this said action may become a matter of official County Record. PASSED AND ADOPTED this 3rd day of September, 2013. ATTEST: chas, CMCe lerk Ernest G. Clark, Mayor Resolution No. 2013-723 Page 2 CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Resolution No. 2013-723, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 3rd day of September, 2013. Witness my hand and seal of office this September, 2013. SEAL Suzy Sciares, CMC City Clerk 3rd day of CITY OF WAIERLOO Council Communication City Council Meeting: September 3, 2013 Prepared: August 23, 2013 Dept. Head Signature: Dennis Clark # of Attachments- 1 SUBJECT: Request to certify assessment of work performed by the Waterloo Water Works at 1 location (Consent agenda item) Submitted by: Dennis Clark, General Manaaer of Waterloo Water Works Recommended City Council Action: Adopt a resolution approving communication from the General Manager of the Waterloo Water Works transmitting request to certify repair amounts for work performed by the Waterloo Water Works. Address Amount to certify 138 Smith Street $1,600.00 Summary Statement: The Board of Trustees of the Waterloo Water Works adopted a resolution at their Board meeting, instructing the General Manager to forward the request to certify to the City Council of Waterloo, Iowa. The repairs were made to the private service lines of customers of the Waterloo Water Works. Expenditure Required: No City funds are required for this action. The Water Works pays for the repairs to the private service lines, and recovers the cost of the repairs through this assessment process. Source of Funds: Waterloo Water Works operating funds, generated from water sales. Policy Issue: Alternative: Background Information: WATERLOO WATER WORKS DENNIS D. CLARK, P.E. 325 SYCAMORE STREET • P.O. BOX 27 General Manager WATERLOO, IOWA 50704 August 22, 2013 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 319-232-6280 PAX: 319-232-1962 TRUSTEES: TERRY M. KUNTZ, Chair RODGER L. BURRIS, Vice -chair MARY H. POTTER Dear Honorable Mayor & Council: The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, August 21, 2013. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $1,600.00, which is supported by invoice from All Star Plumbing & Heating, Inc., showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 138 Smith Street, which is located on the South Six (6) feet of the West Fifty (50) feet of the East One Hundred Five (105) feet of Lot No. Ten (10); and the West Fifty (50) feet of the East One Hundred Five (105) feet of Lot No. Eleven (11) in "Smith's Subdivision" in the City of Waterloo, Iowa, Black Hawk County, and owned by Frank Ceaser, deceased, signed by Elizabeth Ceaser, acting for Frank Ceaser. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 2 It was moved by Burris, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Burris, Potter. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-724 RESOLUTION MAKING ASSESSMENT FOR WORK PERFORMED BY THE WATER WORKS. WHEREAS, the Board of Water Works Trustees of the City of Waterloo, Iowa, did, as provided by law, notify by written notice the property owner of the premises described below to have the repairs completed and further damage prevented, and WHEREAS, the property owner failed to comply with the order of the Board of Water Works Trustees, as by law provided, and WHEREAS, the Board of Water Works Trustees proceeded to have the work done on the premises described below, in the City of Waterloo, Iowa, to comply with Ordinance No. 1118 of the City of Waterloo, Iowa, and WHEREAS, the Board of Water Works Trustees filed with the City Clerk on the 22nd day of August, 2013, a report filing claim for the repairs and preventing further damage at the below described premises and same met all the requirements of the City ordinance and have been fully completed. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the said report of the Board of Water Works Trustees be, and the same is hereby, approved; that the work was done under and by virtue hereby, accepted, and that the cost of said work is hereby determined to be as follows, which amount can be assessed over a ten-year period against the property: Frank Ceaser, deceased owner, signed by Elizabeth Ceaser, acting for Frank Ceaser 138 Smith Street, Waterloo, Iowa Legal Description: South Six (6) feet of the West Fifty (50) feet of the East One Hundred Five (105) feet of Lot No. Ten (10) ; and the West Fifty (50) feet of the East One Hundred Five (105) feet of Lot No. Eleven (11) in "Smith's Subdivision" in the City of Waterloo, Iowa, Black Hawk County. Unpaid Assessment: $1,600.00 BE IT FURTHER RESOLVED that there be, and are hereby assessed and levied a special tax and assessment against the property improved in the City of Waterloo, Iowa, said assessment shall bear interest from the date of levy of the assessment, viz: September 3, 2013, at the rate of nine (9) percent per annum until paid on all the unpaid amount of this assessment certified to the County Treasurer of Black Hawk County, Iowa, and BE IT FURTHER RESOLVED that the City Clerk be, and she is hereby instructed to notify the above described property owners of said property, accordingly and also instructed to certify said assessment to the County Treasurer of Black Hawk County, Iowa, to be entered upon the tax list to be collected as other taxes, as provided by law, and when collected to be credited to the Water Works Fund of said City, and assessment to be made over a ten- year period. Resolution No. 2013-724 Page 2 PASSED AND ADOPTED this 3rd da of September, 2013. ATTEST: Ernest G. Clark, Mayor Suzy Sc ares, CMC City C rk CITY OF WATERLOO Council Communication City Council Meeting: 9/03/13 Prepared: 8/26/13 Dept. Head Signature: PH # of Attachments: 0 SUBJECT: Appointment of Kurt Welsh to the position of Park Maintenance II - Construction Submitted by: Paul Huting, Leisure Services Director Recommended City Council Action: Approve appointment of Kurt Welsh to the position of Park Maintenance II Construction from the current Civil Service List. This appointment would be effective September 4, 2013, subject to pre-employment physical and drug screen. Summary Statement: This position is vacant due to a promotion. Expenditure Required: Ongoing salary and benefits. Source of Funds: Position is funded in the current operating budget. Policy Issue: NA Alternative: NA Background Information: This position was approved by Human Resources Committee 4/1/13 and Civil Service on 4/3/13. The current Civil Service list was certified 8/23/13. Linnea Martinez From: PAUL HUTING Sent: Monday, August 26, 2013 12:56 PM To: Linnea Martinez Cc: CHERYL HUDDLESTON; NICOLE FISCHELS; NANCY CULPEPPER; SUZY SCHARES; TRAVIS NICHOLS Subject: RE: Kurt Welsh Attachments: Council CommunicationAppointmentPMllConst..docx Linnea, Attached please find Council Communication for an appointment (9/3/13 meeting). Thanks, Paid Jecfistif Leisure Services Director City of Waterloo, Iowa 1101 Campbell Avenue 50701 (319) 291-4370 From: NICOLE FISCHELS Sent: Monday, August 26, 2013 12:18 PM To: NANCY CULPEPPER; SUZY SCHARES; PAUL HUTING Cc: CHERYL HUDDLESTON Subject: Kurt Welsh Paul Huting offered a job to Kurt Welsh, he is on the Park Maintenance II - Construction civil service list. Nancy, can you please call Allen and set up his pre-employment physical and drug screen? I know they need his social security number to set it up. Please call Kurt to confirm the time/date at Allen, his cell is 415-9046. Paul would like Kurt to start on next Wednesday, 9-4-13. Council is meeting Tuesday, 9-3, due to the Labor Day holiday. Paul will be submitting communication to Linnea to get his appointment on council agenda. Thanks, Extension #3373 Ph. 319.291.4303 City of Waterloo Human Resources 1 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2014 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 tfo yf/4,) e 16- .20/3 Co .y - Department NAME(S) AND POSITION(S): Sgt. Robert Greenlee & Sgt. Melissa Ludwig DATE: August 16, 2013 NAME OF CLASS / MEETING: Precision Driving instructor Recertification DESTINATION: Newton, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 23, 2013 Return Date: October 23, 2013 DATE(S) OF MEETING: October 23, 2013 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Sgt. Robert Greenlee and Sgt. Melissa Ludwig to the Precision Driving Instructor Recertification course at the Iowa Speedway in Newton, Iowa on October 23,2013., This 1 -day recertification course presents skill sets designed to enhance the proficiency of Officers who are Precision Driving Instructors. These Officers are already certified as instructors and are required to attend this one -day training put on by the Iowa Law Enforcement Academy to recertify every 3 years. The Officers will then instruct Drivers Training to the rest of the Officers on the Waterloo Police Department and other members of the city. The cost of this training is registration and lunch. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $30.00 MEALS $250.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 280.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 140.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD Miff- ce DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2014_ BUDGETED 116; p�V '- EXPENDED YTD /,yd THIS REQUEST LEFT AFTER THIS �y REQUEST //?, /9,2 DATE /l�._ - :4)43Original - Clerk/Finance G1opy - Department NAME(S) AND POSITION(S): Sgt. Aaron McClelland, inv. Mike Girsch, and Officer Darin Rulapaugh DATE: August 16, 2013 NAME OF CLASS / MEETING: Firearms instructor Recertification DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 16, 2013 Return Date: October 16, 2013 DATE(S) OF MEETING: October 16, 2013 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Sgt. Aaron McClelland, Inv. Mike Girsch, and Officer Darin Rulapaugh to the Firearms Instructor Recertification course at the Iowa Law Enforcement Academy on October 16,2013, at Camp Dodge. This 1 -day recertification course presents skill sets designed to enhance the proficiency of Officers who are Firearms instructors. These Officers are already certified as Instructors and are required to attend this one -day training to recertify every 3 years. The Officers will then instruct the rest of the Officers on the Waterloo Police Department in the proper use, handling, and care of the firearms. The cost of this training is registration and lunch for Officer Girsch and Rulapaugh. Sgt. McClelland will require lodging and meals due to another class the next day. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 100.00 LODGING TAXI $75.00 MEALS PARKING $450.00 REGISTRATION AIRFARE $0.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 625.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 208.33 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2014_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 .3 b; /,632 aj- Copy - Department NAME(S) AND POSITION(S): Lt. Monty Frana & Sgt. Aaron McClelland DATE: August 16, 2013 NAME OF CLASS I MEETING: Open Site Rifle Instructor Recertification DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 17, 2013 Return Date: October 17, 2013 DATE(S) OF MEETING: October 17, 2013 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Lt. Monty Frana & Sgt. Aaron McClelland to the Open Site Rifle Instructor Recertification course at the Iowa Law Enforcement Academy on October 17,2013, at Camp Dodge. This 1 -day recertification course presents skill sets designed to enhance the proficiency of Officers who are instructors in the Patrol Rifles that the Waterloo Police Department uses. Both Officers are already certified as Instructors and are required to attend this one -day training to recertify every 3 years. The Officers will then instruct the rest of the Officers on the Waterloo Police Department in the proper use, handling, and care of the rifles. The cost of this training is registration and lunch. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $30.00 MEALS $350.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 380.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 190.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2014_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 /5,elvd P 7 `'/S Copy - Department NAME(S) AND POSITION(S): Sgt. Brian Hoelscher DATE: August 20,2013 NAME OF CLASS I MEETING: Open Site Rifle Instructor Recertification DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 14,2013 Return Date: November 14, 2013 DATE(S) OF MEETING: November 14, 2013 PURPOSE OF TRAVEL: Lt. Krogh is requesting authorization to send Sergeant Brian Hoelscher to the Open Site Rifle instructor Recertification seminar at the Iowa Law Enforcement Academy on November 14,2013, at Camp Dodge. This 1 -day recertification course presents skill sets designed to enhance the proficiency of Officers who are instructors in the Patrol rifles that the Waterloo Police Department uses. Sgt. Hoelscher is a certified instructor and is required to recertify at this one -day training every three years. He will then instruct the rest of the Officers in the Waterloo Police Department in the proper use, handling, and care of these rifles. The cost of registration is $ 175.00. This training will only require lunch and a city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $15.00 MEALS $175.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 190.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 190.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF RLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR 3-/3 DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED at' ,.2.7 ) •5!U /3 ¢(o FY .a bi y BUDGETED /v?5OO EXPENDED YTD THIS REQUEST J 4%50 LEFT AFTER THIS cw REQUEST /t 595 DATE th& 0'010 I-4 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Abraham L. Funchess, Jr., Executive Director DATE: Monday, September 23, 2013 — September 27, 2013 NAME OF CLASS / MEETING: National Fair Housing Training Academy Week Five Investigations Training DESTINATION: Washington, D. DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Sunday, September 22, 2013 RETURN DATE: Saturday., September 28, 2013 DATE(S) OF MEETING: September 23 — September 27 PURPOSE OF TRAVEL: To attend the National Fair Housing Training Academy, Week Five investigations Training WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $1650.00 LODGING $150.00 TAXI $350 MEALS N/A PARKING N/A REGISTRATION $800.00 AIRFARE N/A MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 2950.00 BUDGET LINE ITEM: 010-27-2510-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 2950.00 PER PERSON I BELT VE ZHIS)TRIP SERVES A PUBLIC PURPOSE AND J N'CE,SSARY AND.$ENEFICIAL TO THE CITX T'ERLOO RTMENT HEAD — 2,0 — 2-0 r: I APPROVE THIS TRAVEL REQUEST AYOR 9 -g--/3 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 SHELLY KRUGER From: Diana Gebel <diana@shortstravel.com> Sent: Tuesday, August 20, 2013 12:12 PM To: SHELLY KRUGER Subject: Waterloo to Washington /Reagan Airport Hi - American Airlines via Chicago: AA2829V 22SEP ALOORD 445P 555P * SU OPERATED BY AMERICAN EAGLE AIRLINES AA2284V 22SEP ORDDCA 750P 1035P * SU Returns: AA1575G 27SEP DCAORD 535P 650P * FR AA3005Q 27SEP ORDALO 815P 915P * FR OPERATED BY AMERICAN EAGLE AIRLINES or AA 956Q 28SEP DCAORD 955A 1100A * SA AA2829Q 28SEP ORDALO 315P 415P * SA OPERATED BY AMERICAN EAGLE AIRLINES Current fare with return on 27SEP is $541.60 nonrefundable. Current fare with return on 28SEP is $471.60 nonrefundable. Our fee is $35.00 - Fares subject to change until purchased. Diana Gebel, CTC Short's Travel Management 319-433-0849 -direct line diana(shortstravel.com Our Mission: To enhance the experience of getting there, being there, and coming home. Courses ONRun Roberta Harts NFHTA National Fair Housing Training Academy ABOUT NFHTA FIMMEDIEMI MEER Mitr EXIXEDIZELEI Page 1 of 2 fall to main pane E3 send e-mail COURSES 2013 Course Schedule Student Login For the Fair Housing Professionals NFHTA welcomes Fair Housing Assistance Program (FHAP) and private fair housing organization Directors and managers, Investigators, intake staff, conciliators and mediators, attorneys, educators and trainers, Commission and Board Members, and other fair housing professionals. *Agencies funded under the Fair Housing Assistance Program (FHAP) are not required to pay tuition but are responsible for all expenses associated with travel and lodging. NFHTA'S FAIR HOUSING CERTIFICATION PROGRAM - NFHTA'S five week fair housing enforcement program for investigators provides certification to successful participants as fair housing professionals. The certification program offers other benefits, including: • A practical means of assessing the professionals' skills and experience • The satisfaction of measuring the professionals' knowledge to the highest industry standard • The distinction of exclusive membership in a peer group composed of a coalition of civil rights professionals • The opportunity for knowledge testing in a highly specified topic by earning a proficient certificate Recognition for specialized knowledge In a variety of civil rights area • Career advancement and compensation assistance For new professional civil rights practitioners, a starting point for building professional careers. All on-site courses begin at 8:30 a.m. on the scheduled date and end at 4:00pm each day. NFHTA is located at The Capitol Gallery Building, 600 Maryland Ave. S.W., Lower Level - Room 027, Washington DC. 20024. NEW COURSE OFFERING Fair Housing Investigations in a Nutshell This 5 -day course covers the basic framework of a fair housing Investigation, including understanding the legal theories, jurisdiction and exemptions, discriminatory statements and the First Amendment, conducting preliminary and full investigations, using TEAPOTS for track the progress of an investigation, and collecting and analyzing evidence to reach and write a determination. It is designed both as a refresher course for experienced fair housing Investigators or as a comprehensive overview for newer and less experienced investigators. Cost: $1,500 Reoister Now Week One Week Two l Week Three Week Four FHIP Special Week Flve Advanced Courses Test Out Option Online Courses Week Five (cost- $1,500) - Register Learn how to develop a case for litigation and participate In a fair housing trial. Write a comprehensive essay, take the final exam and earn NFHTA certification. Participants funded through the Fair Housing Assistance Program (FHAP) must take the courses in sequential order. Week Four must be completed prior to attending Week Five. Courses offered in Week Five: Litigating Fair Housing Cases Advanced Seminar on Emerging Issues Take -Home Essay and Final Exam Litigating Fair Housing Cases: A week long course that provides an understanding of how to develop a case for litigation, including preserving evidence, chain of custody, preparing for a deposition and preparing for effective testimony. The first 3 days of the course are focused on litigation and provides the opportunity to participate in, and observe, the trial of a fair housing case. In this course, you learn to: • Explain the purpose and importance of an accurate intake through Investigation and analysis of a fair housing complaint. • Analyze a specific mortgage lending case. • Take appropriate steps in preserving documents, other evidence and maintaining a chair of custody. • Identify tips, tools and methods in an investigation that provides the basis for giving effective testimony in a deposition or trial. http://nfhta.org/courses.htm 8/20/2013 Courses Page 2 of 2 o Hold a practical hands-on "mock -trial" that enhances factual knowledge of a case from an investigative and legal perspective. Essay and Final Exam: Complete the final week of the NFHTA Core Curriculum Training with a comprehensive essay and final exam. Advance Seminar on Emerging Issues: A Friday morning session with guest speakers focusing on special topics, significant current issues in fair housing, and on new guidance. Graduation Ceremony: Students completing the 5 week NFHTA core curriculum will participate In a graduation ceremony mid-day Friday and receive certificates reflecting this accomplishment. Terms of Use I Privacy Statement I NFHTA Policies © 2007 NFHTA.org All rights reserved http://nfhta.org/courses.htm 8/20/2013 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward s BOB GREENWOOD At -Large STEVE SCHMITT At -Large *2g,,„,7i. 3 ca0/3 CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 08/19/13 Prepared: 08/13/13 Dept. Head Signature: # of Attachments: / SUBJECT: Resolution approving setting date of hearing for a request by the Black Hawk County Conservation Board to lease property in the Sherwood Park area as described in the attached lease legal description. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval of a resolution setting a date of hearing, and approval of a resolution authorizing the Mayor and City Clerk to execute said lease. Summary Statement: Following the flood of 2008 and the subsequent buyout of properties in the Sherwood Park area, the City has developed a master plan for the future use of this area, which calls for portions of the areas owned by the City of Waterloo to be leased/sold to the Black Hawk County Conservation Board as an extension of the Hartman Reserve Nature Center and to facilitate the construction of a new boat ramp by the Conservation Board. Other portions of the area will remain owned by the City of Waterloo for the future development of the Sherwood Park Recreation Area. The majority of the streets within the area are not needed for public access, and are in the process of being vacated and will be gated off. Transmitted herewith is the request that the City approve a lease agreement with the Black Hawk County Conservation Board for property in the Sherwood Park area, as described in the attached lease legal description and as shown in the attached aerial photo. Expenditure Required: none Source of Funds: n/a Policy Issue: Property Management Alternative: Legal Description: See Attached Background Information: The majority of the property in question is deed restricted and must be owned and maintained by the City of Waterloo as green space. The City of Waterloo is allowed to lease buyout property, as long as the terms of the lease are not in conflict with the deed restrictions. The proposed lease indicates a requirement that the lessee shall not use the property in any manner that is contrary to the deed restrictions, and CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer LEASE AGREEMENT for CITY -OWNED PROPERTY Thi Lease Agreement (the "Agreement") is made and entered into this �d day of 04 ti , 2013, by and between the City of Waterloo, Iowa (hereinafter refered to as "City"), and the Black Hawk County Conservation Board (hereinafter referred to as "Lessee"). 1. In consideration of the sum of $1.00 and other consideration, the receipt and sufficiency of which is hereby acknowledged, and subject to the terms and conditions of this Agreement, the City hereby leases to Lessee, and lessee hereby leases from the City, the City property (the "Property") generally located along Greenwood Avenue in the Sherwood Park area. The Property consists of multiple separately assessed parcels scattered throughout the Sherwood Park area and is legally described in Exhibit "A" attached hereto and made a part hereof by this reference. Adjacent to the Property, the Lessee owns or leases land known as the Hartman Reserve Nature Center, and Lessee shall use the Property as an expansion/extension of the Hartman Reserve Nature Center. All uses and activities on the Property shall be those that are incidental and customarily accessory to the use of the Hartman Reserve Nature Center and as further allowed and restricted per the description in paragraph 4 and 5 below, and the Property shall not be used for any other purpose whatsoever. 2. The term of this Agreement shall commence on the 1st day of September, 2013, and continue thereafter until and including the 31st day of December , 2038. 3. The City may terminate this Agreement, as to any part or all of the Property, upon six (6) months' written notice for any reason, provided, however, that the City may not give such notice within the first twenty-four (24) months of the Agreement term. Lessee may terminate this Agreement, in whole but not in part, upon thirty (30) days' written notice to the Waterloo Community Planning and Development Department (the "Department"). Upon termination of this Agreement for any reason, any improvements made to or upon the Property shall, unless removed by Lessee before the termination date, automatically and without further action become the sole property of City, to be used, sold, destroyed or otherwise handled by City at its sole discretion. 4. Lessee agrees to take the Property in "as -is" condition and agrees to maintain the Property substantially in its condition as of commencement of the Lease term, including but not limited to any required or desired mowing, snow removal and road maintenance. This will include grass, prairie and/or forest management (e.g., development, care, upkeep and maintenance), including but not limited to seeding or reseeding, fertilizing, and trimming or tree removal for proper forest management, but shall not include tree removal for commercial sale. Lessee agrees to maintain the Property as a natural grass, prairie or forest area except as noted in paragraph 5 below. 1 5. A majority of the Property was acquired by the City through a Hazard Mitigation Grant Program (HMGP) with the Federal Emergency Management Agency (FEMA) and Iowa Homeland Security & Emergency Management Division (IHSEMD). As required by the HMGP, deed restrictions limit the use and maintenance of the Property. A copy of said deed restrictions are attached as Exhibit "B" hereto and made a part hereof by this reference. Lessee shall not use the Property at any time in any manner that is contrary to said deed restrictions. The Lessee shall not construct, place, or allow to be placed any buildings or structures on the Property except any incidental park -type structures that are individually and specifically approved in writing, in advance, by the Department. Approval is hereby given that Lessee may construct a boat ramp with gravel parking lot and related facilities on the Property in Lots 50 and 51 of Sherwood Park. Lessee may construct and maintain signs (e.g., boundary, directional, area name or regulation) as it deems necessary, provided they comply with all applicable laws and provided further that Lessee removes them upon termination of this Agreement. All costs associated with installing and maintaining improvements under this paragraph shall be the sole responsibility of Lessee. 6. Lessee shall not deny the right of the public to enter upon the Property for any lawful purpose whatsoever, but may restrict vehicular access and hours of access, except that Lessee shall not interfere with easement rights granted by City to other persons for ingress and egress across streets formerly known as Greenwood Avenue, Woodside Drive, N. Hackett Road, and other unnamed streets or roads running in or through the Property. Lessee agrees that, with respect to use of the Property, Lessee shall not exclude anyone from participation in, deny anyone the benefits of, or otherwise subject anyone to discrimination because of the person's race, color, creed, religion, sex, gender identity, sexual preference, national origin, age or disability. 7. In consideration of the rights and privileges granted to Lessee under this Agreement, Lessee hereby agrees to indemnify, defend and hold harmless the City, its officers, employees and agents, whether appointed, elected, or volunteers, from and against any and all costs, expenses, losses, claims, damages, liabilities, settlements and judgments, including but not limited to reasonable attorneys' fees, related to or arising from: any breach of this Agreement; any negligent act or omission or any misconduct of Lessee, its officers, employees and agents, and shall further indemnify the City for any damage to the Property caused by Lessee, its officers, employees and agents. The provisions of this paragraph shall survive the expiration or termination of this Agreement for any reason. City agrees to indemnify, defend and hold harmless Lessee, its officers, employees, and agents, whether appointed, elected or volunteers, from any and all costs, expenses, losses, claims, damages, liabilities, settlements and judgments, including but not limited to reasonable attorneys' fees, related to or arising from any negligent act or omission or any misconduct of Lessee, its officers, employees and agents. The provisions of this paragraph shall survive the expiration or termination of this Agreement for any reason. 8. Lessee shall, at its own expense, procure and maintain comprehensive public liability insurance in the amount of not less than $1,000,000 per occurrence. Such insurance 2 shall cover liability arising from the acts, omissions or misconduct of Lessee, its officers, employees and agents, and shall protect the City against such claims, damages, costs or expenses on account of injury to any person or persons, or to the property of same, by reason of such casualty, accident or other occurrence on or about the Property during the term of this Agreement. Certificates or copies of said policies, naming the City as an additional insured, and providing for thirty (30) days' advance notice to the City before cancellation, shall be delivered to City no later the date of commencement of the lease term. A renewal certificate shall be provided to the City prior to expiration of any policy. The City shall provide no insurance for the property or activities of the Lessee, its officers, employees or agents. 9. In the event any other person acquires a right of ingress and egress across the Property with prior written consent of the City, Lessee agrees to be responsible for any additional maintenance which may be necessary, at no cost to the City. 10. Lessee shall comply with all applicable environmental laws concerning application, storage and handling of chemicals (including, without limitation, herbicides and insecticides) and fertilizers. Lessee shall apply any chemicals used for weed or insect control at levels not to exceed the manufacturer's recommendation for the soil types involved. Chemicals may not be stored on the Property. Chemicals used on the Property shall be stored in clearly marked, tightly closed containers. No chemicals or chemical containers will be disposed of on the Property. Application of chemicals for lawn or garden purposes per manufacturer's recommendation shall not be construed to constitute disposal. Lessee shall immediately notify City of any chemical discharge, leak, or spill which occurs on the Property. Lessee shall employ all means appropriate to insure that contamination does not occur, and shall be responsible to follow all applicator's licensing requirements. Lessee shall properly post all areas (when posting is required) whenever chemicals are applied. Lessee shall not dispose of any substances, including but not limited to waste oil, tires, batteries, paint, other chemicals or containers, anywhere on the Property. Solid waste may not be disposed of on the Property. No underground storage tanks shall be placed or maintained on the Property. After termination, Lessee shall remain liable for violations which occurred during the term of this Agreement. 11. The City may enter the Property at any reasonable time for the purpose of consulting with Lessee, viewing the Property, making improvements, or for other reasonable purposes that do not interfere with Lessee's ability to use the Property as provided herein. 12. Lessee shall not lease or sublet any part of the Property nor assign this Agreement to any other person without the prior written permission of the City. This Agreement is personal to Lessee. 3 13. Lessee agrees that on termination of the Agreement, Lessee will yield possession of the Property to City without further demand or notice, in as good order and condition as at the beginning of the term of this Agreement. Loss or damage by forces beyond Lessee's control and ordinary wear and tear are excepted. 14. Nothing in this Agreement shall, or shall be deemed or construed to, create or constitute any joint venture, partnership, agency, employment, or any other relationship between City and Lessee nor to create any liability for one party with respect to the liabilities or obligations of the other party or any other person. 15. If Lessee fails to observe any term or condition of this Agreement, it shall be in default of this Agreement, and City may then exercise any and all legal remedies available under applicable law. In the event of default Lessee shall be liable for any and all damage or loss suffered or incurred by City, including but not limited to reasonable attorneys' fees and expenses incurred in connection with the exercise of any right or remedy by City. 16. Any notice under this Agreement shall be in writing and shall be delivered in person or by United States certified mail, postage prepaid, and addressed to the other party at its last known address. Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, or (ii) three (3) business days following the date of deposit if mailed by United States certified mail, postage prepaid. 17. This Agreement contains the entire Agreement between the parties. None of the covenants, provisions, terms of conditions of this Agreement will be in any manner modified, waived, or abandoned, except by written instrument duly signed by both parties. This Agreement is binding upon and shall inure to the benefit of the parties and their respective successors and assigns. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid or unenforceable, such determination shall not affect the validity or enforceability of any other part or provision of this Agreement. IN WITNESS WHEREOF, the parties have executed this Lease Agreement by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA BLACK HAWK COUNTY By: Attest: CONSERVATION BOARD By: Ernest G. Clark, May Vern Fish, Director Suzy Schares, City Clerk 4 CITY'S ACKNOWLEDGMENT: STATE OF IOWA, BLACK HAWK COUNTY, SS: On this day of , 2013, before me, the undersigned, a Notary Public in and for said County, in said State, personally appeared Ernest G. Clark and Suzy Schares to me personally known, who, before by me duly sworn, did say that they are the MAYOR and CITY CLERK, respectively, of said City executing the within and foregoing instrument to which this is attached, that the seal affixed thereto is the seal of said City; that said instrument was signed and sealed on behalf of said City by authority of its City Council; and that the said MAYOR and CITY CLERK, acknowledged the execution of said instrument to be the voluntary act and deed of said City, by it and by them voluntarily executed. Notary Public LESSEE'S ACKNOWLEDGMENT STATE OF IOWA, BLACK HAWK COUNTY, SS: This instrument was acknowledged before me on , 2013, by Vern Fish as Director of the Black Hawk County Conservation Board. Notary Public 5 EXHIBIT "A" LEGAL DESCRIPTION That part of North Hackett Road as it presently exists lying North of a Southeasterly extension of the South line of Lot 59 of Auditor Whitney Road Plat; And also; The sixty six (66) foot wide road as it presently exists lying south of Lots 15, 16, 17, 18 and 19 of Auditor Barnes Plat No. Four (4); And also; The following roads as platted in Sherwood Park and Burd's Subdivision in Sherwood Park: Castlewood Lane, Sandalwood Street, that part of Greenview Drive lying Southwesterly of a Southeasterly extension of the Southwesterly line of Lot 96 of Burd's Subdivision in Sherwood Park, that part of Woodside Drive lying Northwesterly of a Southwesterly extension of the Southeasterly line of Lot 76 of Burd's Subdivision in Sherwood Park, and that part of Greenwood Avenue lying Westerly of a Southerly extension of the Easterly line of Lot 45 of Sherwood Park; And also; Lot 53 of Auditor Whitney Road Plat except the West 25 feet and except the South 150 feet (as measured along the West Lot line) of the West 200 feet; And also; Lots 1 thru 18 of Auditor Barnes Plat No. 4; And also; Lots 1, 2, 3 and 6 of Auditor Barnes Plat No. 5; And also; Lots 18, 19, 21, 41 and 45of Sherwood Park; And also; That part of Lot 20 of Sherwood Park described as follows: commencing at the Northerly corner of said Lot 20; thence Southwesterly along the Northwesterly line of said Lot 20 Twenty Seven and Five Tenths (27.5) feet; thence Southeasterly to a point on the Southeasterly line of said Lot 20 that is Seventy One and One Tenth (71.1) feet Southwesterly from the Easterly corner of said Lot 20; thence Northeasterly Seventy One and One Tenth (71.1) feet to the Easterly corner of said Lot 20; thence Northwesterly along the Northeasterly line of said Lot 20 to the point of beginning; And also; That part of Lot 40 of Sherwood Park described as follows: Beginning at the Westerly corner of said Lot 40; thence South Sixty Degrees Three Minutes (60°3') East Two Hundred Ninety Six and Five 6 Tenths (296.5) feet along the Southwesterly line of said Lot 40; thence North Ten Degrees Thirty Six Minutes (10°36') West Three Hundred Forty One and One Tenth (341.1) feet to a point on the Northwesterly line of said Lot 40; thence South Forty Six Degrees Two Minutes (46°02') West Two Hundred Sixty Nine and Seven Tenths (269.7) feet along said line to the point of beginning; And also; A part of Lot 17 in Sherwood Park bounded and described as follows: Commencing at the most Southerly corner of said Lot 17; running thence Northeasterly along the Southeasterly line of said Lot a distance of 90 feet; thence Northwesterly along a line that is parallel with the Southwesterly line of said Lot a distance of 150 feet; thence Southwesterly along a line that is parallel with the Southeasterly line of said Lot a distance of 90 feet to the Southwesterly line of said Lot; thence Southeasterly along the Southwesterly line of said Lot a distance of 150 feet to the point of beginning; And also; Lots 76 thru 99 of Burd's Subdivision in Sherwood Park; And also; That part of Lot 1 of Burd's Subdivision in Sherwood Park described as follows: commencing at the most Southerly corner of Lot 78 of said Subdivision; thence South Fifty Three Degrees Fifty Eight and One Half Minute (53°58.5') East One Hundred Ninety Six and Five Tenths (196.5) feet; thence North Five Degrees Twenty Six Minutes (5°26') East Three Hundred Twenty Six and Two Tenths (326.2) feet; thence Northwesterly to the most Easterly corner of Lot 77 of said Subdivision; thence Southwesterly along the Southeasterly line of said Lots 77 and 78 to the point of beginning; And also; Lot 75 of Burd's Subdivision in Sherwood Park except that part lying East of a line beginning at a point on the Southeasterly line of said Lot that is Four and Six Tenths (4.6) feet Northeasterly of the most Southerly corner, thence North Five Degrees Sixteen Minutes (5°16') East to the Northeasterly line of said Lot; And also; Lot 74 of Burd's Subdivision in Sherwood Park except that part lying East of a line beginning at a point on the Southeasterly line of Lot 75 of said Subdivision that is Four and Six Tenths (4.6) feet Northeasterly of the most Southerly corner of said Lot 75, thence North Five Degrees Sixteen Minutes (5°16') East to the Northeasterly line of said Lot 74; And also; Lot 46 of Sherwood Park except beginning at the Southeast corner of said Lot; thence North along the Easterly line of said Lot Seventy Four and Five Tenths (74.5) feet; thence Southwesterly to a point on the West line of said Lot that is Three and Eight Tenths (3.8) feet North of the Southwest corner of said Lot; thence South to the Southwest corner of said Lot; thence Southeasterly along the Southerly line of said Lot to the point of beginning; And also; 7 Lot 47 of Sherwood Park except that part of Lot 47 described as follows: beginning at the Southeast corner of said Lot; thence North along the Easterly line of said Lot One Hundred Twenty Nine and Five Tenths (129.5) feet; thence Southwesterly to a point on the Westerly line of said Lot that is Seventy Four and Five Tenths (74.5) feet North of the Southwest corner of said Lot; thence South to the Southwest corner of said Lot; thence Southeasterly along the Southerly lines of said Lot to the point of beginning; And also; Part of Lots 49, 50 and 51 of Sherwood Park described as follows: beginning at the intersection of the northwesterly line of said Lot 51 and the Northeasterly right of way line of Greenwood Avenue; thence North Twenty Seven Degrees Fifty and One Half Minute (27°50.5') West One Hundred Seventy Three and Eight Tenths (173.8) feet; thence North Three Degrees Twenty Seven and One Half Minute (03°27.5') East Forty Eight and Two Tenths (48.2) feet; thence South Fifty Five Degrees Twenty Six and One Half Minute (55°26.5') East Two Hundred Ten and Seven Tenths (210.7) feet; thence South Forty Degrees Ten and One Half Minute (40°10.5') East Ten (10) feet along the Northeasterly line of said Lot 51; thence South Forty Seven Degrees Nine and One Half Minutes (47°09.5') West One Hundred Thirty and Two Tenths (130.2) feet; thence North Twenty Four Degrees Sixteen Minutes (24°16') West Fifteen and Three Tenths (15.3) feet to the point of beginning; And also; All that part of the Southeasterly 80.3 feet in even width of Lot 51 of Sherwood Park lying Southeasterly of a line beginning at a point 78.3 feet Northeasterly of the Southwest corner of said Southeasterly 80.3 feet on the Northwesterly line thereof; thence Southeasterly to a point 27.6 feet Northeasterly of the Southeast corner of said Southeasterly 80.3 feet on the Southeasterly line thereof; And also; All that part of Lot 51 of Sherwood Park except the Southeasterly 80.3 feet in even width; also except that part thereof described as follows: commencing at the Northwesterly corner of said Lot 51, running thence Southeasterly along the Northeasterly line of said Lot 51 a distance of 10 feet, thence Southwesterly in a straight line to a point on the Southwesterly line of said Lot 51 that is 20 feet Southeasterly from the Southwesterly corner of said Lot 51, thence Northwesterly along the Southwesterly line of said Lot 51 to the Southwesterly corner of said Lot 51, thence Northeasterly along the Northwesterly line of said Lot 51 to the point of beginning; and also except that part of said Lot 51 conveyed to the City of Waterloo, Iowa, in 582 CLD 839; And also; The West 1/2 of Lot 52 of Sherwood Park except that part lying Southwesterly of a line beginning at a point Twenty Seven and Six Tenths (27.6) feet Northeasterly of the most Westerly corner of said Lot 52 on the Northwesterly line thereof, thence Southeasterly to a point that is Fifty and Five Tenths (50.5) feet Southeasterly of the most Westerly corner of said Lot 52 on the Southwesterly line thereof. 8 EXHIBIT "B" Deed Restriction Addendum Hazard Mitigation Assistance (HMA) Program In reference to the property or properties ("Property") conveyed by the Deed between the property owners indicated below who are participating in the federally -assisted acquisition project ("the Grantor") and the City of Waterloo, Iowa ("the Grantee"), its successors and assigns: WHEREAS, The Robert T. Stafford Disaster Relief and Emergency Assistance Act, ("The Stafford Act"), 42 U.S.C. § 5121 et seq., identifies the use of disaster relief funds under § 5170c, Hazard Mitigation Grant Program ("HMGP"), including the acquisition and relocation of structures in the floodplain; and WHEREAS, the mitigation grant program provides a process for a local government, through the State, to apply for federal funds for mitigation assistance to acquire interests in property, including the purchase of structures in the floodplain, to demolish and/or remove the structures, and to maintain the use of the Property as open space in perpetuity; and WHEREAS, the State of Iowa has applied for and been awarded such funding from the Department of Homeland Security, Federal Emergency Management Agency ("FEMA") and has entered into a mitigation grant program Grant Agreement dated June 6, 2008, with FEMA and herein incorporated by reference; making it a mitigation grant program grantee; and WHEREAS, the Property is located in the City of Waterloo, Iowa, and the City of Waterloo, Iowa, participates in the National Flood Insurance Program ("NFIP") and is in good standing with NFIP as of the date of the Deed; and WHEREAS, the City of Waterloo, Iowa, has applied for and been awarded federal funds pursuant to an agreement with the State of Iowa dated August 11, 2009 ("State -Local Agreement"), and herein incorporated by reference, making it a mitigation grant program subgrantee; and WHEREAS, the terms of the mitigation grant program statutory authorities, Federal program requirements consistent with 44 C,F.R. Part 80, the Grant Agreement, and the State -local Agreement require that the Grantee agree to conditions that restrict the use of the land to open space in perpetuity in order to protect and preserve natural floodplain values; NOW, THEREFORE, the grant is made subject to the following terms and conditions: 1. Terms. Pursuant to the terms of the HMG program statutory authorities, Federal program requirements consistent with 44 C.F.R. Part 80, the Grant Agreement, and the State -local Agreement, the following conditions and restrictions shall apply in perpetuity to the Property described in the attached deed and acquired by the Grantee pursuant to FEMA program requirements concerning the acquisition of property for open space: a. Compatible uses. The Property shall be dedicated and maintained in perpetuity as open space for the conservation of natural floodplain functions. Such uses may include: parks for outdoor recreational activities; wetlands management; nature reserves; cultivation; grazing; camping (except where adequate warning time is not available to allow evacuation); unimproved, unpaved parking Iots; buffer zones; and other uses consistent with FEMA guidance for open space acquisition, Hazard Mitigation Assistance, Requirements for Property Acquisition and Relocation for Open Space. b. Structures. No new structures or improvements shall be erected on the Property other than: i. A public facility that is open on all sides and functionally related to a designated open space or recreational use; ii. A public rest room; or iii. A structure that is compatible with open space and conserves the natural function of the floodplain, including the uses described in Paragraph l.a., above, and approved by the FEMA Administrator in writing before construction of the structure begins. Any improvements on the Property shall be in accordance with proper floodplain management policies and practices. Structures built on the Property according to paragraph b. of this section shall be floodproofed or elevated to at least the base flood level plus 1 foot of freeboard, or greater, if required by FEMA, or if required by any State, Tribal, or local ordinance, and in accordance with criteria established by the FEMA Administrator. c. Disaster Assistance and Flood Insurance. No Federal entity or source may provide disaster assistance for any purpose with respect to the Property, nor may any application for such assistance be made to any Federalentity or source. The Property is not eligible for coverage under the NFIP for damage to structures on the property occurring after the date of the property settlement, except for pre-existing structures being relocated off the property as a result of the project. d. Transfer. The Grantee, including successors in interest, shall convey any interest in the Property only if the FEMA Regional Administrator, through the State, gives prior written approval of the transferee in accordance with this paragraph. i. The request by the Grantee, through the State, to the FEMA Regional Administrator must include a signed statement from the proposed transferee that it acknowledges and agrees to be bound by the terms of this section, and documentation of its status as a qualified conservation organization if applicable. ii. The Grantee may convey a property interest only to a public entity or to a qualified conservation organization. However, the Grantee may convey an easement or lease to a private individual or entity for purposes compatible with the uses described in paragraph (a), of this section, with the prior approval of the FEMA Regional Administrator, and so long as the conveyance does not include authority to control and enforce the terms and conditions of this section. 2 iii. If title to the Property is transferred to a public entity other than one with a conservation mission, it must be conveyed subject to a conservation easement that shall be recorded with the deed and shall incorporate all terms and conditions set forth in this section, including the easement bolder's responsibility to enforce the easement. This shall be accomplished by one of the following means: a) The Grantee shall convey, in accordance with this paragraph, a conservation easement to an entity other than the title holder, which shall be recorded with the deed, or b) At the time of title transfer, the Grantee shall retain such conservation easement, and record it with the deed. iv. Conveyance of any property interest must reference and incorporate the original deed restrictions providing notice of the conditions in this section and must incorporate a provision for the property interest to revert to the State, Tribe, or local government in the event that the transferee ceases to exist or loses its eligible status under this section. 2, Inspection, FEMA, its representatives and assigns including the State or Tribe shall have the right to enter upon the Property, at reasonable times and with reasonable notice, for the purpose of inspecting the Property to ensure compliance with the terms of this part, the Property conveyance and of the grant award. 3. Monitoring and Reporting. Every three years after the date this deed is recorded, the Grantee (mitigation grant program subgrantee), in coordination with any current successor in interest, shall submit through the State to the FEMA Regional Administrator a report certifying that the Grantee has inspected the Property within the month preceding the report, and that the Property continues to be maintained consistent with the provisions of 44 C.F.R. Part 80, the property conveyance, and the grant award. 4. Enforcement. The Grantee (mitigation grant program subgrantee), the State, FEMA, and their respective representatives, successors and assigns, are responsible for taking measures to bring the Property back into compliance if the Property is not maintained according to the terms of 44 C.F.R. Part 80, the property conveyance, and the grant award. The relative rights and responsibilities of FEMA, the State, the Grantee, and subsequent holders of the property interest at the time of enforcement, shall include the following: a. The State will notify the Grantee and any current holder of the property interest in writing and advise them that they have 60 days to correct the violation. i. If the Grantee or any current holder of the property interest fails to demonstrate a good faith effort to come into compliance with the terms of the grant within the 60 -day period, the State shall enforce the terms of the grant by taking any measures it deems appropriate, including but not limited to bringing an action at law or in equity in a court of competent jurisdiction. ii. FEMA, its representatives, and assignees may enforce the terms of the grant by taking any measures it deems appropriate, including but not limited to 1 or more of the following: 3 a) Withholding FEMA mitigation awards or assistance from the State or Tribe, and Grantee; and current holder of the property interest. b) Requiring transfer of title. The Grantee or the current holder of the property interest shall bear the costs of bringing the Property back into compliance with the terms of the grant; or c) Bringing an action at law or in in a court of competent jurisdiction against any or all of the following parties: the State, the Tribe, the local community, and their respective successors. 5. Amendment. This agreement may be amended upon signatures of FEMA, the State, and the Grantee only to the extent that such amendment does not affect the fundamental and statutory purposes underlying the agreement. 6. Severability. Should any provision of this grant or the application thereof to any person or circumstance be found to be invalid or unenforceable, the rest and remainder of the provisions of this grant and their application shall not be affected and shall remain valid and enforceable. GRANTOR GRANTEE ESTATE OF MARY A. JEBE City of Waterloo, Iowa .t, By: /';_/:- - 7 Brian G. Sdyer, Executor G=' 4 Title: "�lt�r GI Highway 218 n'0 O N O ? N e03 o Er a N CO • pcj 0 CD O n • CD !fff c CO Rbrlq ,--1Q 12 'liar • 11 c C8 Q�p - n ,o m� 0z I" -r < m um I m cOXr/. 2 0 > z/!: • nil, irt,- `-di Ia. '° N ep g ' �p:a C3ari<a P c�`� h' a r.:.-.. ry+ -;.mss 11 N 7, -I-774 ooC'n.prt DI17 / :-) rif0,, m"" ,.., i '� P 12, nc rites o/ Dl'''''c'-' g�4Jo,. (u 14:q311 av , 1 [7 v , .a ea j% Q ❑ 0 1 rJ Q a n J. it G a If GQ ID ,"3'it�d y 4 es � i yam/ may. r ,' j i / ,4,A..4`)/,' (/r r'r— N (D 'z} a fkx 11 at !Wzo-1I C { -I0 mm • m 'S z 0 mO c • Z zo �• m m so > r>' ,, Un < ;ciT 1 Wil; /-,,--iij,;R la AlVd S1I88I1 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA, 50703, (319) 291-4323. RESOLUTION NO. 2013-725 RESOLUTION APPROVING LEASE AGREEMENT WITH BLACK HAWK COUNTY CONSERVATION BOARD AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Lease Agreement dated September 3, 2013, for property in the Sherwood Park area as an extension of the Hartman Reserve Nature Center and to facilitate the construction of a new boat ramp by the Conservation Board, at a cost of $1.00, for the period September 1, 2013 through December 31, 2038, by and between the Black Hawk County Conservation Board and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 3rd day of September, 2013. ATTEST: O uSch r s, CMC City Cle$k APLett Ernest G. Clark, Mayor Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 9 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street o Waterloo, Iowa 50703-5783 0 (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 08/19/13 Prepared: 08/14/13 //Ge Dept. Head Signature: ' # of Attachments: SUBJECT: Set a date of hearing as September 3, 2013 for the creation of the Crossroads Waterloo Urban Renewal and Redevelopment Plan and Tax Increment Financing (TIF) District. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Set a date of hearing as September 3, 2013, and adopt necessary resolutions and ordinances for the adoption of the plan and district. Summary Statement: On June 3, 2013 the City Council approved the Crossroads Waterloo Urban Renewal and Redevelopment Plan and TIF District, however there was an error in the approval process, and therefore it must be approved again. Planning staff is proposing to create the Crossroads Waterloo Urban Renewal and Redevelopment Plan and TIF District as shown on the attached map and as detailed in the attached Plan. The proposed Plan and TIF District represents a proposal for the improvement and location of commercial development and provides for public improvements in order to increase the tax base and employment opportunities in the City of Waterloo. The proposed district would include land generally bounded by lands just north of San Marnan Drive to the north, Highway 218 and Dysart Road to the east, 1/z mile south of Shaulis Road to the south, and Hess Road, Highway 20 and Hammond Avenue to the west. The area includes vacant land and vacant buildings that could be, developed and redeveloped for commercial purposes. The City of Waterloo 2010 Strategic Development Plan states the need to diversity and increase the property tax base by encouraging the retention, expansion, and attraction of business and industry, and notes that the City should continually explore incentives to encourage development and increase employment that will held the City achieve these goals. The 2010 Plan also notes that the City of Waterloo should actively pursue the build -out and redevelopment of the Crossroads Shopping Center area through platting, infrastructure provisions, infrastructure improvements and upgrades, and public-private partnerships. The Crossroads Waterloo Urban Renewal and Redevelopment Plan represents a proposal for initiatives in the Crossroads area that will allow tax increment revenue to be used as incentives for the development of the Plan. The property tax assessment base in the district would he frozen, providing a guaranteed tax based to each taxing CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer jurisdiction. Increased tax revenue resulting from new development would be captured and used for projects within the district, including tax rebates for large development projects. Expenditure Required: none Source of Funds: n/a Policy Issue: Economic Development Alternative: Legal Description: see attached Plan NA:as cc: Aric Schroeder, City Planner Path: K:\USERS\ARIC-S\City of Waterloo\council letters\Mise -Appeals- Determinations - Other \0&14-13 Council Communication Crossroads Waterloo Urban Renewal and Redevelopment Plan - re-approval.docx Proposed Crossroads Waterloo Urban Renewal & Redevelopment Plan 1:1t„z97.3, a 0:, -i, „ry_. Prepared by Aric Schroeder City of Waterloo, 715 Mulberry Street, Waterloo, IA, 50703 319-291-4366 Return to preparer after recording. CROSSROADS WATERLOO URBAN RENEWAL AND REDEVELOPMENT PLAN (September 2013) INTRODUCTION The City of Waterloo 2010 Strategic Development Plan states the need to diversify and increase the property tax base by encouraging the retention and expansion and attraction of business and industry. The Land Use Plan states that the City should continually explore incentives to encourage development and increase employment that will help the City achieve these goals. Under the present circumstances, there is the need to bring about economic development; i.e., the expansion of existing industry and the attraction of new industry, which will further diversify and increase the property tax base and which will increase employment opportunities. The 2010 Plan also states that the redevelopment of the community should continue to be a major economic thrust for the City of Waterloo and actively pursue the build -out and redevelopment of the Crossroads Shopping Center area through platting, infrastructure provision, infrastructure improvements and upgrades, and public-private partnerships. The Crossroads Waterloo Urban Renewal and Redevelopment Plan presents a proposal for initiatives in the Crossroads area will also allow tax increment revenue to be used as incentives for the development of the Plan. These incentives would be negotiated and approved on a project -by -project basis at future dates. To achieve the primary objectives of this plan, the City of Waterloo shall undertake the urban renewal actions as specified in this tax increment Plan, pursuant to the powers granted to it under Chapter 403 of the 2011 Code of Iowa, as amended. 1 TABLE OF CONTENTS I. CROSSROADS WATERLOO URBAN RENEWAL AND REDEVELOPMENT PLAN. A. DESCRIPTION OF PROJECT B. LAND USE PLAN C. PROJECT PROPOSALS D. OTHER PROVISIONS NECESSARY TO MEET STATE AND LOCAL REQUIREMENTS E. PROCEDURES FOR CHANGES IN THE PLAN F. RELOCATION G. PROJECT FUNDING II. PROJECT BUDGET A. NARRATIVE B. CHAPTER 1 SA LOANS OR GRANTS C. TAX INCREMENT FINANCING D. PROPOSED TIMING SCHEDULE III. LEGAL DATA - ATTACHMENTS A. BOUNDARY MAP B. LEGAL DESCRIPTION C. STUDY OF BONDING CAPACITY D. PRELIMINARY PROJECT BUDGET E. ACQUISITION CHECKLIST F. RELOCATION CHECKLIST G. PLANNING, PROGRAMMING & ZONING RESOLUTION H. NOTIFICATION TO TAXING ENTITIES AND RECORD OF CONSULTATION 2 I. RESOLUTION ADOPTING DOWNTOWN PLAN J. ORDINANCE ADOPTING DOWNTOWN PLAN K. NOTICE OF PUBLIC HEARING (PUBLISHED) L. NOTICE OF PUBLIC HEARING (POSTED) 3 I. CROSSROADS WATERLOO URBAN RENEWAL AND REDEVELOPMENT PLAN. A. Description of Project 1. Boundary Map (See Attachment "A") 2. Boundary Description (See Attachment "B") 3. Findings and Objectives a. Findings The City of Waterloo proposes to undertake an Urban Renewal Project under the provisions of Iowa Code Chapter 403, as amended to date. It is hereby found and declared that there exists in the proposed Crossroads Waterloo Urban Renewal and Redevelopment Plan Area the continuing need for programs to alleviate and prevent conditions of unemployment; and that it is accordingly necessary to assist and retain local retail and commercial enterprises to strengthen and revitalize the economy of this City; that accordingly it is necessary to provide means and methods for the encouragement and assistance of retail and commercial enterprises in locating, purchasing, constructing, reconstructing, modernizing, improving, maintaining, repairing, furnishing, equipping, and expanding in this City; and that it is also necessary to encourage the location and expansion of commercial enterprises to more conveniently provide needed services and facilities of the commercial enterprises to Waterloo and the residents of the City. b. Objectives of the Plan This Plan is intended to strengthen the economy, promote retail and other commercial development, expansion of existing business and industry and attraction of new commercial projects. In accordance with this public purpose, the Crossroads Waterloo Tax Increment Project is intended to accomplish the following objectives: (1) To provide for the expansion of the existing uses and the establishment of new uses which are essential for 4 the economic development and redevelopment of the area. (2) Encourage investment in the residential, commercial, and industrial existing uses and in vacant land in the Crossroads Shopping area by enhancing the environment and making it more conducive to economic development. (3) Provide incentives to expand existing business and retail, destination retail, and other attractions and attract new retail, destination retail, and other attractions and commercial uses as allowed under Chapter 15A of the Code of Iowa, such as tax abatements, tax rebates, land acquisition, demolition, infrastructure provision, removal, and relocation, loans, grants and/or any other incentives that will result in redevelopment of the Crossroads area. (4) Increase employment opportunities for the citizens of Waterloo. (5) Provide the necessary infrastructure, including but not limited to: sanitary sewer, storm sewer, streets, traffic control, parking, skywalks, street amenities, etc., which may be necessary as the area is developed. B. Land Use Plan 1. This Plan is in conformance with the previously adopted Comprehensive Plan for the City of Waterloo. 2. As part of good planning and land use, the following goals are inherent to the realization of Plan objectives: a. Stimulate land uses which will strengthen and complement existing sound land use relationships within the surrounding community. b. Stabilize and increase employment in the area. c. Encourage investment in the area. d. Conserve and enhance the existing community facilities necessary to serve the surrounding area. 5 3. This Plan is consistent with the Comprehensive Plan in that both strive to: a. Maintain the City's role as a regional center of retail, destination attractions, as well as commerce and industry. b. Assure land uses which will strengthen and complement existing appropriate land use relationships within the surrounding community. c. Encourage sound growth and investment in the area. d. Increase employment in the area by encouraging economic development. e. To provide economic incentives that may increase employment opportunities within the City. C. Project Proposals I. General Renewal Activities a. The City intends to acquire land or interests in land to facilitate development that is consistent with this Plan and site improvements. b. The City intends to provide public facilities that are needed from time to time such as streets, sanitary sewers, storm sewers, parking, traffic control, streetscape amenities, skywalks, etc. c. The City may make loans or grants to private persons or businesses for economic development and/or redevelopment purposes on such terms as may be determined by the City Council. d. The City may borrow money and provide security therefor. e. The City may establish and enforce controls, standards, and restrictions on land use and buildings. f. The City may make or have made surveys and plans necessary for the implementation of the urban renewal program and specific urban renewal project activities. g. The City may use tax increment financing to achieve a more marketable and competitive land -offering price, to provide for 6 necessary physical improvements and infrastructure, and to fund other urban renewal project costs. h. The City may use any and all other powers, without limitation, granted by the Iowa Code to develop and provide for improved economic conditions in the City of Waterloo. 2. Land Acquisition and Disposition The City may finance the acquisition of one or more tracts of land in the Project Area for purposes of private development. Other areas may be identified for acquisition in the future for the following purposes: a. To provide sites for needed private and public improvements or facilities or other public purposes, in proper relationship to the projects demand for such facilities and in accordance with accepted criteria for the development of such facilities. b. To assemble land into parcels of adequate size and shape to meet contemporary development needs and standards and to allow new construction to meet the objectives of the plan. c. To acquire any and all interests in any property within the Project Area which in any way dominates or controls usage of other real property proposed to be acquired. The City may make improvements in preparation for redevelopment or transfer of land to private developers. Improvements will be accomplished in accordance with the goals and objectives of this plan and in concern with other actions to ensure timely improvement of the land. The City may advertise and solicit development proposals, may negotiate directly with prospective developers, and may dispose of all or a portion of the property acquired by it for the purpose of redevelopment in accordance with the goals and objects of this plan. The property so disposed of may include vacated right-of-way and other lands under public ownership which are not needed for public purposes. The City may subdivide, vacate, or otherwise change the recorded arrangement of property under its control to accomplish the goals and objectives of this plan. 3. Crossroads Area Projects a. Infill of Crossroads Boulevard This project includes the development of land within the Crossroads Boulevard circle, many of which infill development sites have been identified in previous "S-1" Shopping Center District site plan amendment master plan approvals. This project will work to increase the retail traffic in and around the Crossroads Mall. b. Infill of lots surrounding Crossroads Boulevard This project includes the development of land on the outer rim of the Crossroads Boulevard circle. These lots are excellent infill projects to surround the Crossroads Shopping Mall with other retail and commercial businesses to compliment the mall, including but not limited to big box development projects, grocery stores, power centers, strip malls, restaurants, hotels, convenience stores, and other similar type developments. This development will work to increase the retail traffic in and around the Crossroads Mall. c. Infill of lots on eastern side of La Porte Road This project includes the development of land along Highway 218 on the eastern side of Crossroads Mall. These lots are excellent infill projects to surround the Crossroads Shopping Mall with other retail and commercial businesses to compliment the mall. This development will work to increase the retail traffic in and around the Crossroads Mall. d. Redevelopment of the Hammond Avenue and San Marnan Drive intersection area This project includes the development of land on the southeast corner of the intersection of Hammond Avenue and San Marnan Drive. While there is some excellent retail presence here, there is also an irregular configuration to some of the building space and lot layout. This development will work to increase the retail traffic in and around the Crossroads Mall. e. Infill Development and redevelopment of lots on northern side of San Marnan Drive g. This project includes the development of land on the northern side of San Marnan Drive, including the out lot near Menards, expansions of existing businesses on the northern side of San Marnan, any new lots creation, etc. This development will work to increase the retail traffic in and around the Crossroads Mall. Redevelopment of the former Kmart Plaza site, north of San Maman Drive This project includes entering into a development agreement with Proactive Holdings IV LLC, which will redevelop the former Kmart Plaza site, which is over 100,000 sq. ft. of retail building space, and create seven new outlots. The total project cost of this project will be approximately $3,800,000.00, and the project shall have a minimum assessed value of $6,300,000.00. The project shall receive tax rebates for nine years at 50%. This development will work to increase the retail traffic in and around the Crossroads Mall. Continued expansion of retail and destination activities in and around the Lost Island Water Park, Campground, and Isle of Capri Casino This project includes the development of large tracts of land in and around the Lost Island Water Park, parts of which were shown on the original master plan for development of this area through the rezoning of the property for the Lost Island Water Park and Isle of Capri Casino. The development of this land all around the Isle of Capri Casino and Lost Island Water Park will continue the trend of destination type developments to bring people to the Waterloo community and Cedar Valley as a whole. This development will work to increase the visitor, tourist, and retail traffic in and around the Crossroads Mall. h. Infill development of lots along Highway 20, and near Southtown Drive This project includes the development of land near Highway 20, Southtown Drive, as well as Alexandria Drive. This development will work to increase the retail traffic in and around the Crossroads Mall. i. Further road expansion south of Crossroads Boulevard, to accommodate growing residential development and further neighborhood commercial lots to south J. This project includes the potential of new roads to connect the Crossroads Boulevard area with further residential development areas to the south as they are developed further and further eastward. This would work to open further entrances into and out of the Crossroads shopping area for visitors and residents alike. By spreading some of the traffic, it will help with traffic minimizing at intersections, movements, and safety into later years. This infrastructure development will work to increase the retail traffic in and around the Crossroads Mall. Reconstruction, reconfiguration, and expansion of La Porte Road heading south from San Marnan Drive This project includes the reconstruction, reconfiguration, and adding of lanes for La Porte Road as it heads southerly from San Marnan Drive, turning into Hess Road further south. With an increasing amount of traffic from the Lost Island Water Park area and Crossroads Mall, it will become vital to make accommodations to handle additional development access points, traffic numbers for safety, turning, and congestion in the area. This infrastructure development will work to increase the retail traffic in and around the Crossroads Mall. k. Continuing evaluation of all roads and traffic patterns throughout Crossroads area This project includes the potential reconstruction, reconfiguration, and adding of lanes or right -in, right -out access points, median improvements, etc. for many road portions surrounding the Crossroads Mall area. This could include Hammond Avenue, San Marnan Drive, Southtown 10 Drive, Alexandria Drive, Flammang Drive, Sears Street, Penney Street, Bopp Street, Grimm Street, Crossroads Boulevard, and portions of La Porte Road and Ridgeway Avenue north of San Marnan Drive. As more development continues in the overall area, it is vital to continue to make accommodations to handle additional development access points, traffic numbers for safety, turning, and congestion in the area. This infrastructure development will work to increase the retail traffic in and around the Crossroads Mall. 1. Reconstruction, reconfiguration, and expansion of Shaulis Road/ Dysart Road intersection with Highway 218 This project includes the reconstruction, reconfiguration, and adding of lanes for Shaulis Rod/ Dysart Road as it heads westerly from the Highway 218 intersection. Due to the irregular configuration currently in place, increasing traffic through this area may result in the need for a reconfiguration of the intersection to accommodate more stacking of vehicles, better turning radii, and street layouts more accommodating for lots development near the highway visibility. This infrastructure development will work to increase the retail traffic in and around the Crossroads Mall. m. Construction and expansion of Isle of Capri Boulevard westerly to Hess Road This project includes the construction of Isle of Capri Boulevard further to the west, as further development in and around the casino and water park commence. This will open up new routes and new points of access into and out of these larger attractions, helping to disburse traffic patterns by having several options for travel, and lessening congestion at intersection points. This infrastructure development will work to increase the retail traffic in and around the Crossroads Mall. n. Potential flood plain mapping and planning for development, as well as drainage way improvements 11 This project includes the potential need for studying, reviewing, and making potential improvements involving any lands located in the flood plain through the Project Area. Any such improvements would work to improve the capacity and conveyance of flood waters through the area, while also working to maximize further site development for construction of roads, other necessary infrastructure, bridge improvements, and future project development. This infrastructure development will work to increase the retail traffic in and around the Crossroads Mall o. Acquisition of excess right-of-way or excess property from State of Iowa near La Porte Road and Hess Road. P. As continued development, redevelopment, and potential reconfiguration of roads continue as development progresses throughout the area, it may be possible for state land identified in the areas near La Porte Road and Hess Road to become available for additional development. The City would work with private developers to review and analyze this land for potential development, and potential acquisition from the State of Iowa. By maximizing land development where possible, this will work to increase the retail traffic in and around the Crossroads Mall Fairfield Inn and Suites Project. i. This project will allow Shri Ganapati & Bajrangbali, Inc. to construct a new commercial building, located on property legally described as Lot 2 of Crossroads Pat No. 10. 4. Public Improvements a. Infrastructure such as streets, sewers, parking, streetscape, skywalks, sidewalks, bridge improvements, etc. will be constructed in association with enhancing the new development projects using the local option sales tax for street reconstruction, MPO federal road funds, potential grants, and G.O. bonds which will be paid off with the increased tax increment revenues resulting from private investment in the Waterloo Crossroads area. D. Other Provisions Necessary to Meet State and Local Requirements 12 D. Other Provisions Necessary to Meet State and Local Requirements 1. In accordance with this Urban Renewal and Redevelopment Plan, the City of Waterloo will take whatever action it deems necessary to close, vacate, plan or replan streets, roads, sidewalks, walkways or other places within the Project Area. 2. In the event it is deemed necessary for the successful implementation of the plan to acquire any properties, land acquisition procedures will be in conformance with policies and procedures used in the City's acquisition programs. (Current policy attached as Attachment "E") E. Procedures for Changes in the Plan 1. This plan may be modified at any time provided it is done in accordance with Iowa Code Chapter 403, and the proposed plan modification is approved by the Waterloo Planning, Programming and Zoning Commission and a public hearing is held. F. Relocation 1. All relocation will be carried out in accordance with Iowa Code, Section 403.5(4)(a) (2011); and in the event any properties are acquired and it is necessary to relocate families, individuals or businesses, relocation assistance will be provided by the City's Community Planning and Development Relocation staff. (Current policy attached as Attachment «F,) G. Project Funding 1. Capital for Crossroads Area Improvements In furtherance of the objectives of this Urban Renewal Plan, the City may decide to issue general obligation bonds, tax increment revenue bonds, or other such obligations, or loan agreements for the purpose of making loans or grants of public funds to private businesses located in the Project Area. Alternatively, the City may decide to use available funds for making such loans or grants. 2. Capital for Site Improvements in the Crossroads Area Capital to make site improvements may be provided by general obligation bonds and paid off with the increased tax increment revenues resulting from private investment in the Crossroads Area. 13 3. The City of Waterloo has unused bonding capacity of $95,513,435.00, or 49.02% from a total available of $187,351,502.00. (See Attachment "C") II. Project Budget A. Narrative The Crossroads Waterloo Plan includes the area as described in Attachment "B". As each project is developed, the City Council may enter into a specific project agreement, which after public hearing will identify the specific financial incentives that may be used on each project. Therefore, a total value on the financial incentives cannot be identified at this time. The following projects will be developed, but specific project budgets cannot be identified as specific locations are not available. However, preliminary budgets for known projects are listed in Attachment "D". 1. Tax rebate program. The property tax assessment base on the real estate where a new development and/or rehabilitation/renovation is completed is frozen. While the frozen amount will be guaranteed to each new taxing jurisdiction, the increased tax revenue resulting from the new development may be rebated annually to the developer for up to ten (10) years, or twenty (20) years for monumental projects. The developer may use these funds in two ways: (1) to pay off private debt incurred in financing the new construction and/or the rehabilitation/renovation of an existing commercial building, or (2) to pay off public improvements (street and/or parking improvements, extension of skywalks, etc.) associated with enhancing the new development and/or the total rehabilitation/renovation project. A specific project agreement will be required for each project. The taxable value must be increased by a minimum of 10% and increase the annual tax by a minimum of $500.00. This program is not applicable to the Self Supported Municipal Improvement District levy, other special tax assessments, the debt service levy or any other levy exempted from treatment as tax increment financing under applicable law. 2. Project loans and/or grants. 14 3. Infrastructure such as streets, sewers, parking, streetscape, bridge improvements, skywalks, sidewalks, etc. B. Loans or Grants The making of loans or grants of public funds to private businesses within the Project Area may be deemed necessary or appropriate for economic development purposes (as defined in Chapter 15A of the Code) and to aid in the planning, undertaking, and carrying out of urban renewal project activities authorized under this Urban Renewal Plan and the Code. In furtherance of the objectives under this Urban Renewal Plan, the City may determine to issue general obligation bonds, tax increment revenue bonds or other such obligations, or loan agreements for the purpose of making loans or grants funds to private businesses located in the Project Area. Alternatively, the City may determine to use available funds for making such loans or grants. C. Tax Increment Financing The City intends to utilize tax increment financing as a means to help pay for the costs associated with the development of the Project Area. General obligation bonds, tax increment revenue bonds or other such obligations or loan agreements may be issued by the City. The tax increment reimbursement may be sought for, among other things, the following costs (if and to the extent incurred by the City): 1. The construction of public improvements, such as streets, sanitary sewers, sewage treatment lagoons, storm sewers, bridge improvements, parking facilities, water mains or sidewalks; 2. The acquisition of land and preparation of same for sale to private developers or for public purposes or public improvements; 3. The making of loans or grants to private businesses under Chapter 15A or Chapter 403 of the Code, including debt service payments on any bonds or notes issued to finance such loans or grants; or 4. Providing the local matching share of CEBA, RISE, MPO, or other state, federal, or local grants and loan programs. Nothing herein shall be construed as a limitation on the power of the City to exercise any lawful power granted to the City under Chapter 15A, Chapter 260E, Chapter 384, Chapter 403, Chapter 404, Chapter 472B, or any other provision of the Code in furtherance of the objectives of this Urban Renewal Plan. 15 III. Legal Data - Attachments See Attachments A -L. 16 Attachment "A" Crossroads Waterloo Urban Renewal & Redevelopment TIF District I i wuii m�l��u lru • yang n 1 Min Attachment "B" Legal Description Crossroads Waterloo Urban Renewal & Redevelopment TIF District - 2013 Beginning at the point where the centerline of East San Marnan Drive intersects the centerline of La Porte Road; thence Northeasterly along the centerline of East San Marnan Drive to its intersection with the centerline of U.S. Highway 218 as presently established; thence Southeasterly along the centerline of U.S. Highway 218 to its intersection with the East line of Section 13 of Township 88 North, Range 13 West; thence South along the East line of said Section 13 to its intersection with the South line of the North Half of said Section 13; thence West along the South line of the North Half of said Section 13 to its intersection with the West line of said Section 13; thence North along the West line of said Section 13 and the West line of Section 12 of Township 88 North, Range 13 West to its intersection with the Northwest corner of said Section 12; thence West along the North line of Section 11 of Township 88 North, Range 13 West to its intersection with the centerline of Alexandra Drive; thence Southerly along the centerline of Alexandra Drive to its intersection with the centerline of Southtown Drive; thence Easterly along the centerline of Southtown Drive to its intersection with the Westerly line of Crossroads Estates Replat No. 1; thence Southerly along the Westerly line of Crossroads Estates Replat No. Ito its intersection with the Southeast corner of Lot 9 of Southtown; thence S00°39'22"E 148.99 feet; thence S89°28'31"W 260.99 feet to a point that is 149.00 feet South of the Southwest corner of said Lot 9; thence Southerly along an extension of the West line of said Lot 9 to its intersection with the centerline of U.S. Highway 20 as presently established; thence Westerly along the centerline of U.S. Highway 20 to its intersection with the West line of Section 11 of Township 88 North, Range 13 West; thence North along the West line of said Section 11 and the West line of Section 2 of Township 88 North, Range 13 West to its intersection with the centerline of Flammang Drive; thence Easterly and Southeasterly along the centerline of Flammang Drive to its intersection with a Southwesterly extension of the Northwesterly line of Schukei Commercial Park; thence Northeasterly along a Southwesterly extension of the Northwesterly line of Schukie Commercial Park and the Northwesterly line of Schukei Commercial Park to its intersection of the centerline of Schukei Road; thence Northwesterly along the centerline of Schukei Road to its intersection with a Southwesterly extension of the Northwesterly line of Lot 2 of Phoenix Addition; thence Northeasterly along a Southwesterly extension of the Northwesterly line of said Lot 2 to the Southwesterly corner of said Lot 2; thence Northeasterly, Northerly, Easterly, Northerly and Easterly along the Westerly and Northerly lot lines of said Lot 2 to the Northeast corner of said Lot 2; thence Easterly along an Easterly extension of the Northerly most lot line of said Lot 2 to its intersection with the centerline of Camelot Drive; thence Northerly along the centerline of Camelot Drive and a Northerly extension of the centerline of Camelot Drive, said extension also being the Easterly line of the Preserve at Crossroads and the Easterly line of Orange Park, to its intersection with the centerline of East Ridgeway Avenue; thence Easterly along the centerline of East Ridgeway Avenue to the centerline of La Porte Road; thence Southeasterly along the centerline of La Porte Road to its intersection with the centerline of East San Mannan Drive and the Point of Beginning. Attachment C City of Waterloo, Iowa Black Hawk County, Iowa Study of Bonding Capacity as of June 30, 2012 2012 Levy Year January 1, 2010 Actual Gross Assessed Valuation $3,747,030,046 Legal Bonding Rate 5% Legal Bonding Limit $187,351,502 49.02% of Bonding Capacity Less Outstanding G.O. Debt $91,838,068 Unused Gross Bonding Capacity $95,513,435 19 Attachment D Preliminary Project Budget Further road expansion south of Crossroads Boulevard EXPENSES Construction $2,500,000 Architectural & Engineering Fees $200,000 Construction Administration $100,000 TOTAL $2,800,000 FUNDING City TIF $1,800,000 Private $1,000,000 TOTAL $2,800,000 La Porte Road EXPENSES Acquisition $200,000 Construction $4,000,000 Engineering Fees $240,000 Construction Administration $80,000 TOTAL $4,520,000 FUNDING City (Local Option, G.O. Bonds) $904,000 Federal (MPO) $3,616,000 TOTAL $4,520,000 Evaluation of traffic patterns throughout area EXPENSES Construction $1,200,000 Traffic Study $400,000 Right-of-way acquisitions $100,000 TOTAL $1,700,000 20 FUNDING City (Local Option, G.O. Bonds) $340,000 Federal (MPO) $1,360,000 TOTAL $1,700,000 Reconstruction of Shaulis/ Dysart Road/ Highway 218 intersection EXPENSES Acquisition $600,000 City Property $200,000 Construction $6,000,000 Landscaping and Public Art $100,000 Engineering Fees $750,000 Construction Administration $100,000 TOTAL $7,750,000 FUNDING State (RISE) $3,875,000 City (Local option, G.O. Bonds) $775,000 Federal (MPO) $3,100,000 TOTAL $7,750,000 Construction of Isle of Capri Boulevard west to Hess Road EXPENSES Construction $1,200,000 Engineering Fees $120,000 Construction Administration $60,000 TOTAL $1,380,000 FUNDING City (Local Option, G.O. Bonds) $690,000 State (RISE) $690,000 TOTAL $1,380,000 Potential flood plain mapping EXPENSES Engineering fees $400,000 TOTAL $400,000 21. FUNDING City (G.O. Bonds) TOTAL Acquisition of right-of-way from State of Iowa EXPENSES $400,000 $400,000 Acquisition TOTAL FUNDING $3,000,000 $3,000,000 City (TIF, G.O. Bonds) TOTAL TOTAL EXPENSES $3,000,000 $3,000,000 Further road expansion south of Crossroads Boulevard $2,800,000 La Porte Road $4,520,000 Evaluation of traffic patterns throughout area $1,700,000 Reconstruction of Shaulis/ Dysart Road/ Highway 218 intersection $7,750,000 Construction of Isle of Capri Boulevard west to Hess Road $1,380,000 Potential flood plain mapping $400,000 Acquisition of right-of-way from State of Iowa $3,000,000 TOTAL $21,550,000 22 Attachment E CITY OF WATERLOO, IOWA ACQUISITION CHECK LIST 1. City of Waterloo personnel determine property owners affected by the project. 2. City of Waterloo — Appraisers then inspect each property and make a written appraisal report on each property affected by the project. The appraisal report will estimate the current market value of the land and improvements to be purchased by the City of Waterloo, plus any reduction in the value of remaining property should its value be adversely affected. The appraiser will contact the property owner for permission to inspect and study the property. The appraiser will interview the landowner to get information about he use and operation of the property to be purchased by the City of Waterloo. 3. The appraiser's report will be reviewed by qualified review appraisers for the City of Waterloo. 4. The property owner will then be contacted by an Acquisition Agent from the City of Waterloo to present the property owner with an "offer to purchase". This dollar amount is offered as just compensation for property being purchased by the City of Waterloo. 5. After agreement is reached, a contract is approved and signed by the City. Where title conditions permit; a partial payment of the purchase price can also be made available per the term of the contract. 6. Reasonable time will be allowed for the occupant to vacate property purchased. Occupant will not be required to move sooner than ninety (90) days from the date the City makes the first offer to acquire the property. 7. Written notice specifying the date the property must be vacated will be given at least thirty (30) days prior to the required vacation date. The thirty (30) day notice will not be issued until payment by the City is received as agreed, or the money has been deposited by the City as prescribed by law. 8. The City Acquisition Agent will arrange payment at the earliest possible date. 9. If the City's acquisition offer is rejected, fair market value will be determined in the course of eminent domain proceedings (commonly referred to as condemnation). 23 Attachment F CITY OF WATERLOO, IOWA RELOCATION CHECK LIST 1. City of Waterloo personnel determine property owners affected by the project. 2. City of Waterloo Relocation Agent will contact family/occupant to determine the amount of eligible relocation benefits such as: a. Actual reasonable expenses as a result of moving (based upon two (2) quotations from movers approved by City of Waterloo). 3. To be eligible for assistance, occupant must not move until negotiations have started on the acquisition of the property without jeopardizing eligibility for moving cost payments. 4. If dissatisfied with the determination of the amount of payment offered under the Relocation Assistance Program, displaces may have the application reviewed by: a. Sending a written statement requesting the review and outlining the items in dispute to the Community Planning & Development Director, Community Planning and Development Department, City of Waterloo, 715 Mulberry Street, Waterloo, Iowa 50703 b. Stating the amount or amounts being claimed, if any, and including documentation and reasons why dissatisfied with the amount offered. 5. Upon receipt of your claim application, the Community Planning & Development Director will appoint a review board and notify you when and where a hearing will be held. The review board will recommend a decision on your claim to the City of Waterloo. The Relocation Agent will notify you in writing of the City of Waterloo's decision within one (1) week. 24 Linnea Martinez From: Sent: To: Cc: ARIC SCHROEDER Wednesday, August 14, 2013 9:51 AM Linnea Martinez SUZY SCHARES; NOEL ANDERSON; SHANE GRAHAM; Chris Wendland; Emily Bartekoske (em i ly. bartekoske@ cbwh law.com) Subject: Re -approval of the Crossroads Waterloo Urban Renewal and Redevelopment Plan Attachments: 08-14-13 Council Communication Crossroads Waterloo Urban Renewal and Redevelopment Plan - re-approval.pdf Linnea, On June 3'd, the Crossroads Waterloo Urban Renewal and Redevelopment Plan was approved...however, state code requires that approval include a resolution of necessity (which was done) and an ordinance approving the plan. The plan was approved by resolution, so the approval must be redone. The first step is setting a date of hearing. Let me know if you have any questions. The original hearing was scheduled for May 20th and was continued. Thanks, AR1C A SCHROEDER City Planner City of Waterloo Community Planning and Development 715 Mulberry Street Waterloo, IA 50703 Phone: (319) 291-4366 Fax: (319) 291-4262 www. ci. w aterlo o. ia. us Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-726 RESOLUTION RESCINDING RESOLUTION NO. 2013-455 IN ITS ENTIRETY THAT WAS INADVERTENTLY ADOPTED ON JUNE 3, 2013 APPROVING THE CREATION OF THE CROSSROADS WATERLOO URBAN RENEWAL AND REDEVELOPMENT PLAN AND TAX INCREMENT FINANCING (TIF) DISTRICT. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that Resolution No. 2013-455 that was inadvertently adopted on June 3, 2013, approving the creation of the Crossroads Waterloo Urban Renewal and Redevelopment Plan and Tax Increment Financing (TIF) District, be rescinded in its entirety. PASSED AND ADOPTED this 3rd day of September, 2013. nest G. Clark, Mayor ATTEST: Suzy Scha es, CMC City Cler CITY OF WA 1'ERLOO Council Communication City Council Meeting: August 5, 2013 Prepared: July 29, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2014 2672 AND 2736 LOGAN AVENUE SANITARY SERVICES CONTRACT NO. 861 Submitted by: Jamie Knutson, PE, Associate Engineer Recommended City Council Action: It is recommended that Council approve these documents, set August 19, 2013, as the date for the public hearing and bid opening and instruct the City Clerk to publish said notices. Summary Statement Transmitted herewith are the Plans and Specifications for the F.Y. 2014 2672 AND 2736 LOGAN AVENUE SANITARY SERVICES, Contract No. 861, as prepared by the City Engineer's Office. Expenditure Required To Be Determined Source of Funds G. O. Bond Funds Policy Issue N/A Alternative None Background Information: Cc: Rudy Jones, Community Development Director NOTICE OF PUBLIC HEARING On Proposed Plans, Specifications, Form of Contract, And Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Construction Bids For the F.Y. 2014 2672 & 2736 LOGAN AVE. SANITARY SERVICES In the City of Waterloo, Iowa CONTRACT NO. 861 RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 19th day of August, 2013, until 5:00 p.m. for the construction of the F.Y. 2014 2672 & 2736 LOGAN AVE. SANITARY SERVICES, Contract No. 861,, as described in detail in the plans and specifications now on file in the Office of the City Clerk. OPENING OF BIDS All proposals received will be opened in open Council meeting to be held in the Council Chambers in the City Hall in the City of Waterloo, Iowa, on the 19th day of August, 2013, at 5:00 p.m., and the proposals will be acted upon at such later time and place as may then be fixed. PUBLIC HEARING Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above-described improvement project at 5:30 p.m. on August 19, 2013. Said hearing to be held in the Council Chambers in the City Hall in said. City. The proposed plans, specifications, form of contract, and estimate of cost for said improvements heretofore prepared by the City Engineer of the City of Waterloo are now on file in the office of the City Clerk for public examination, and any person interested therein may file written objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the meeting above set forth. NOTICE OF HEARING CONTRACT NO. 861 Page 1 of 5 SCOPE OF WORK The extent of the work involved is the construction of 2672 & 2736 Logan Ave. Sanitary Services. The improvements consist of: o Silt Fence ® 6 -inch RCP Sanitary Sewer Pipe — Open Trench ® 6 -inch RCP Sanitary Sewer Pipe with 12 -inch Steel Casing — Trenchless Installation o Connect to Existing Main ® Cap & Plug Existing Service o Restoration — Fine Grading and Seeding BEGINNING AND COMPLETION DATES The work under the proposed contract shall be commenced within ten (10) working days after receipt of "Notice to Proceed" and all items shall be completed on or before October 18, 2013. METHOD OF PAYMENT TO CONTRACTOR The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety- five percent (95%) of the work as it is completed and materials delivered and work approved. Final payment will be made thirty-one (31) days after completion of the work and acceptance by the Council. Before final payment is made, vouchers showing that all subcontractors and workmen and all persons furnishing materials have been fully paid for such materials and labor will be required unless the City is satisfied that material, men and laborers have been paid. The Contractor is hereby notified that if the City does not have cash on hand to pay monthly pay estimates, according to Chapter 384.57 of the Code of Iowa, payment may be made by anticipatory warrants issued bearing a rate of interest not exceeding that permitted by Chapter 74A, Code of Iowa. PLANS AND SPECIFICATIONS Plans and Specifications governing the construction of the proposed improvements have been prepared by Ament Design and approved by the City Engineer, which plans and specifications and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice, and the proposed contract by reference shall be executed in compliance therewith. Plans and Specifications are available from the City Engineer upon the City's receipt of a $25.00 refundable deposit. Deposits will be refunded if the plans are returned in usable condition (i.e. free of highlights, ink markings, tears, stickers, water stains and soiling) to the Engineer's Office by the end of the 14th consecutive day after the project has been awarded. No deposits will be refunded for any plans received after the 14th NOTICE OF HEARING CONTRACT NO. 861 Page 2 of 5 consecutive day, which includes plans returned via mail service. Plan holders are responsible for ascertaining when the project has been awarded. This deposit policy shall also apply to the prime contractor awarded the project for all plans and specifications obtained and distributed by the prime contractor to their subcontractors and suppliers in determining the prime contractor's bid, if the prime contractor wishes for their deposit to be returned. Upon award of project, the prime contractor shall be supplied with the needed number of plans and specifications at no additional cost. CONTRACT AWARD A contract will be awarded for each division of the contract to the qualified bidder submitting the lowest bid. The City reserves the right to reject any or all bids, re -advertise for new bids, and to waive informalities in the bids submitted that might be in the best interest of the City. Bids may be held by the City of Waterloo, Iowa, for a period not to exceed thirty (30) days from the day of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding the contract. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced with the State of Iowa and preference will be given to local domestic labor in the construction of the improvement. PROPOSALS SUBMITTED The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or type the unit bid price and the bid item extension (Unit Price x Estimated Qty) in numerals on the blanks provided. Should there be any discrepancy between the unit bid price and extension, the City of Waterloo shall consider the unit bid price as being the valid unit bid price. The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of the Form of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price and Total Bid. The computer-generated spreadsheet shall include all of the information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer-generated spreadsheet, the TOTAL BID (with alternates, if applicable) shall also be indicated in the space(s) provided on the Form of Bid or Proposal. BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder NOTICE OF HEARING CONTRACT NO. 861 Page 3 of 5 will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the Bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. PERFORMANCE & PAYMENT BONDS The successful bidder will be required to furnish a "Performance Bond" and a "Payment Bond" within ten (10) days after forms are presented to him in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operations of the contractor. MAINTENANCE BOND Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which bond is in addition to the bond given by the Contractor to guarantee the completion of the work. CONTRACT COMPLIANCE PROGRAM / SUBCONTRACTING The program proposes numerical projections regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) as Subcontractors, vendors and suppliers in the performance of Contracts awarded by the City of Waterloo, Iowa. A goal of at least ten percent (10%) for MBE participation on all City funded construction projects that are estimated at $50,000.00 or more. A goal of at least two percent (2%) for WBE participation on all City funded construction projects that are estimated at $50,000.00 or more. Any project funded in part or in total with federal funds shall follow the respective agencies contract compliance program and goals. The Prime Contractor shall make "good -faith efforts" to meet the Contract Compliance MBE/VVBE goals. The MBE/VVBE subcontractors, suppliers or vendors must provide the Prime Contractor a reasonably competitive price for the service being rendered or the Contractor is not required to accept their bid. LIQUIDATED DAMAGES Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the contractor shall pay to the City Liquidated Damages in the amount of five hundred dollars ($500.00) per day, for each day, as further described herein, in excess of the authorized time. Days beyond the specified completion date for which Liquidated Damages will be charged will be working days that the contractor does, or could have worked, from NOTICE OF HEARING CONTRACT NO. 861 Page 4 of 5 Monday through Saturday. Sundays will be counted only if work is performed. Partial working days will be considered as a full working day. Days not chargeable for Liquidated Damages will include rain days, Sunday if no work is done, and legal holidays. Working days will cease to be charged when only punch list items remain to be completed. Punch list items do not include contract bid items or approved change/extra work orders. When the Contractor believes the project to be substantially completed, a written notice stating the same shall be submitted to the Engineer and a request made for a Punch List. If the work under the Contract extends beyond the normal construction season for such work the Contractor shall submit to the Engineer in writing a request that working days counted toward the project be suspended until work is resumed the following construction season. This amount is not construed as a penalty. These damages are for the cost to the City of providing the required additional inspection, engineering and contract administration. PRE -CONSTRUCTION CONFERENCE Before the work is commenced on this contract, a conference shall be held for the purpose of discussing the contract. The conference shall be attended by the prime contractor, subcontractors and City Officials. RESIDENT BIDDER/NON-RESIDENT BIDDER Attention of bidders is called to compliance with the provisions of the Resident Bidder/Non-Resident Bidder requirements. Each bidder submitting a bid shall execute and include with the bid, a Resident Bidder Certification or a Non -Resident Bidder Certification in the form(s) herein provided. SALES TAX EXEMPTION CERTIFICATES Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase building materials or supplies in the performance of construction contracts let by the City of Waterloo. Published pursuant to the provisions of Division VI of Chapter 384 of the City Code of Iowa and upon order to the City Council of said Waterloo, Iowa, on the day of 2013. CITY OF WATERLOO, IOWA BY: NOTICE OF HEARING Suzy Schares City Clerk CONTRACT NO. 861 Page 5 of 5 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-727 RESOLUTION RE -SETTING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE F.Y. 2014 2672 AND 2736 LOGAN AVENUE SANITARY SERVICES, CONTRACT NO. 861, IN THE CITY OF WATERLOO AS SEPTEMBER 9, 2013, AT 5:30 P.M. AT CITY HALL COUNCIL CHAMBERS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5:30 p.m. on the 9th day of September, 2013, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, etc., in conjunction with the F.Y. 2014 2672 and 2736 Logan Avenue Sanitary Services, Contract No. 861, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 3rd day of September, 2013. ATTEST: Suzy Schlres, CMC City Clerk Ernest G. Clark, Mayor Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward ! CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: Se.tember 2 201 Prepared: August 28, 2013 Dept. Head Signature: # of Attachments: SUBJECT: Approval of contract with Rod Frickson Trucking and Backhoe, for the waterline reconnect at 334 Bates Street in the amount of $1,275.00 Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Approval of contract with Rod Frickson Trucking and Backhoe, for the waterline reconnect at 334 Bates Street in the amount of $1,275.00 Summary Statement: The owner who is elderly has moved to California to live family. The siblings have cleaned out the house and are trying to either rent or sell the property but obviously cannot without water services. The property at 334 Bates Street was inadvertently disconnected during the demolition of 1017 Mobile by the City of Waterloo. The water service line was connected to the water line in Mobile specifically 1017 Mobile Street which is highly unusual and unexpected. The owners of the house are now asking that the city reconnect the water service line into the waterline in Bates Street. Expenditure Required: $1,275.00 Source of Funds: This will be paid for using G.O. funds, for nuisance abatement. Policy Issue: Dilapidated Housing Alternative: N/A Background Information: cc: NOEL C. ANDERSON, Community Planning & Development Director CITY WEBSITE: www.ci.waterloo.ia-us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-728 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT TO ROD FRICKSON TRUCKING AND BACKHOE OF EVANSDALE, IOWA, IN CONJUNCTION WITH THE WATERLINE RECONNECTION AT 334 BATES STREET, IN THE AMOUNT OF $1,275.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract with Rod Frickson Trucking and Backhoe of Evansdale, Iowa, in the amount of $1,275.00, in conjunction with the waterline reconnection at 334 Bates Street, described in the plans and specifications heretofore adopted by this Council for said project with Resolution No. 2013-679A after public hearing on August 19, 2013 on published notice required by law, be and is hereby awarded, the same being the apparent lowest bid for said project. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for the said improvements, said contract not to be binding on the City until approved by this Council. PASSED AND ADOPTED this 3rd day of September, 2013. rarest G. Clark, Mayor ATTEST: Suzy Shares, CMC City C erk CITY OF WATERLOO Council Communication City Council Meeting: September 3, 2013 Prepared: August 22, 2013y�� Dept. Head Signature:e v - # of Attachments: SUBJECT: Recommendation - Award of Bid to Marsden Building Maintenance for Janitorial Service at the Public Works Buildine thru Tune 30, 2014 Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Recommendation - Award of Bid to Marsden Building Maintenance Expenditure Required: $802.00 per month (Blended Rate) Source of Funds: 010-18-7950-1371 / 266-19-7100-1371 Policy Issue: N/A Alternative: N/A Background Information: Requests for proposals were sent to 7 firms, 3 of which made site visits, 2 of which provided bids. Recommend this contract term run from September 2013 through June 30, 2014, at which time, total construction should be complete and rebid for services should be requested. It is my recommendation that the bid from Marsden Janitorial in the amount of $802.00 per month to provide Janitorial Service in the Common to All areas be accepted. Bids received were: Vendor Address Monthly Bid Price Marsden Janitorial Waterloo, IA $802.00 Midwest Janitorial Hiawatha, IA $2044.00 Superior Cleaning Svcs Independence, IA No Bid ServiceMaster by Harris Waterloo, IA No Bid Mid -American Janitorial Waterloo, IA No Bid ABM Janitorial Waterloo, IA No Bid Inter -City Janitorial Washburn, IA No Bid Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-729 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF BID TO MARSDEN BUILDING MAINTENANCE OF WATERLOO, IOWA, IN CONJUNCTION WITH JANITORIAL SERVICES AT THE PUBLIC WORKS BUILDING FROM SEPTEMBER, 2013 THROUGH JUNE 30, 2014, IN THE AMOUNT OF $802.00 PER MONTH. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Marsden Building Maintenance of Waterloo, Iowa, in the amount of $802.00, in conjunction with Janitorial Services at the Public Works Building from September, 2013 through June 30, 2014, be and is hereby accepted. PASSED AND ADOPTED this 3rd day of September, 2013. Ern-st G. Clark, Mayor ATTEST: uzy Sc ares, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: September 3, 2013 Prepared: August 21 2013 Dept. Head Signature: —"'"e'er # of Attachments: SUBJECT: Resolution to Accept the Bid of Larson Construction Company for the Construction of Alternate #3 to the City of Waterloo Public Works Building Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Accept Bid for Alternate #3 to the City of Waterloo Public Works Building Project from Larson Construction Inc. Expenditure Required: $510,000 Source of Funds: GO Bond Proceeds (413-18-7950-2151) Policy Issue Alternative Background Information: Approval of this resolution will provide funding to complete the individual departmental shop space. The City of Waterloo Public Works Building Project has been funded utilizing a $5M grant from I Jobs, a $1M grant from BHCGA and four years of GO Bond fund proceeds totaling $2.95M. Acceptance of this alternate will complete the work -shop space to house four (4) city maintenance departments (Engineer Techs; Building Maintenance; Sign/Traffic and Street). Other departments utilizing this building for operations or parking/equipment security will be: Central Garage; Sanitation and Building Inspections. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-730 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF BID TO LARSON CONSTRUCTION COMPANY OF INDEPENDENCE, IOWA, IN CONJUNCTION WITH THE PUBLIC WORKS BUILDING CONSTRUCTION - ALTERNATE #3, IN THE AMOUNT OF $510,000.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Larson Construction Company of Independence, Iowa, in the amount of $510,000.00, in conjunction with the Public Works Building Construction - Alternate #3 to complete the individual departmental shop space, be and is hereby accepted. PASSED AND ADOPTED this 3rd day of September, 2013. ATTEST: zy S ares, CMC City Cl rk Ernest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: 9/3/13 Prepared: 8/27/13 Dept. Head Signature: # of Attachments: 0 SUBJECT: Award Bid & Approve Purchase of Equipment from Frank J. Zamboni & Co. Submitted by: JB Bolger- Golf & Downtown Area Maintenance Manager Recommended City Council Action: Award bid and approve purchase of: One (1) 552 Electric Zamboni and related accessories from Frank J. Zamboni Company, Paramount CA, in the amount totaling $131,266.05. Summary Statement This unit will be used to maintain ice surface in Young Arena. Expenditure Required $131,266.05 Source of Funds General Obligation Bond Funds for Young Arena Maintenance Equipment Policy Issue N/A Alternative N/A Background Information: Trade unit that new machine replaces will be sold outright to the highest bidder. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-731 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF BID TO FRANK J. ZAMBONI COMPANY OF PARAMOUNT, CALIFORNIA, IN CONJUNCTION WITH THE PURCHASE OF ONE (1) NEW 552 ELECTRIC ZAMBONI ICE RESURFACER AND RELATED ACCESSORIES, IN THE AMOUNT OF $131,266.05. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Frank J. Zamboni Company of Paramount, California, in the amount of $131,266.05, in conjunction with the Purchase of One (1) New 552 Electric Zamboni Ice Resurfacer and related accessories described in the specifications heretofore adopted by this Council for said purchase with Resolution No. 2013-708, after public hearing on August 26, 2013 on published notice required by law, be and is hereby accepted. PASSED AND ADOPTED this 3rd day of September, 2013. 14,1 Ernest G. Clark, Mayor ATTEST: Suzy Sch. res, CMC City Cle k CITY OF WATERLOO Council Communication City Council Meeting: September 3, 2013 Prepared: August 22, 2013 Dept. Head Signature: Daniel J. Trelka--- # of Attachments: SUBJECT: Request for the Council to give permission to Director Trelka to sign a 28E agreement with the Iowa ABD to conduct reimbursable tobacco compliance checks in Waterloo. Submitted by: Daniel J. Trelka, Director of Safety Services Recommended City Council Action: Approve request Summary Statement: This is an agreement that is signed annually. For each tobacco compliance check the Waterloo Police Department conducts in the City of Waterloo, Iowa ABD reimburses the police department $50.00. Expenditure Required: The initial costs that is then reimbursed. The $50.00 per compliance check more than adequately covers the costs associated with conducting the compliance checks. Source of Funds Policy Issue Alternative Background Information: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-732 RESOLUTION APPROVING 28E AGREEMENT WITH IOWA ALCOHOLIC BEVERAGES DIVISION AND DIRECTING EXECUTION OF SAID 28E AGREEMENT BY DIRECTOR OF SAFETY SERVICES. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the 28E Agreement dated September 3, 2013, for the purpose of providing and funding tobacco enforcement activities, by and between Iowa Alcoholic Beverages Division and the City of Waterloo, Iowa, be and the same is hereby approved, and the Director of Safety Services authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 3rd day of September, 2013. ATTEST: Suzy Sch res, CMC City Cler nest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: September 3, 2013 Prepared: August 21, 2013 Dept. Head Signature: Joe Leibold Captain of Police # of Attachments: One SUBJECT: Permission to accept and sign the Highway Safety Contracts for the FY 14 GTSB Grant Projects Submitted by: Joe Leibold (Waterloo Police) Recommended City Council Action: Grant permission to accept and sign the Highway Safety Contacts (GTSB Grant) for the period of October 1, 2013 to September 30, 2014. Summary Statement: We have received this grant for the past several years. The funds are dedicated to the enforcement of impaired driving laws. The grant includes equipment, training related travel, educational materials and overtime for impaired driving enforcement. Expenditure Required: There are no matching funds required for this grant. Source of Funds: Governors Traffic Safety Bureau/National Highway Traffic Safety Administration. Policy Issue: None Alternative: None Background Information: We have been involved with this program for several years. The funds provide for increased video recording equipment, training and enforcement of impaired driving, A reduction in impaired driving greatly increases the safety of our community. Terry E. Branstad Governor Kim Reynolds Lt. Governor June 21, 2013 Director of Safety Services Dan Trelka Waterloo Police Department 715 Mulberry Street Waterloo, IA FFY 2014 Beetle 05d Highway Safety Contract Dear r or of Safety Services Trelka: The Governor's Traffic Safety Bureau is pleased to notify you that your agency's application for Section 406d federal highway safety funding has been accepted, A contract will be written between our bureau and your department to be effective October 1 through September 30, 2014. Twelve monthly activity reports will be required. Some requests were reduced. Your agency will receive funding as follows: Department of Public Safety K. Brian London Commissioner 735 hours overtime $ 32,320.00 Travel 750.00 Educational Materials (1) in -car video camera Total Contract Amount 250,00 $ 4,500.00 $ 37, 820, 00 Information from your application will be used in your contract. Please check your agency name/address above as well as the following and notify us by July 81h If anvthlnn Is incorrect: Reimbursement checks will be made payable to: City of Waterloo Police Department Mailing address for reimbursement checks: 715 Mulberry Street, Waterloo, IA 50703 Contract responsibility (Article 5.2) is assigned to: Captain Joseph Lelbold Contract related information (Article 6.0) will go to: Director of Safety Services Dan Trelka Project Administrator email: leiboldj@waterloopolice.com Individuals listed in Articles 5.2 and 6.0 will have signatory authority for contract -related documents, Unless contacted, we will utilize the funding elements and contract information listed above to write your contract. Equipment cannot be ordered until your agency has an effective contract (anticipated to be October 1, 2013) signed by both parties. If you have any questions or concerns regarding your contract, please contact us. Sincerely, Audrey Becker, rants Administrator Governor's Traffic Safety Bureau cc: Denny Becker Beth Chipp file GOVERNOR'S TRAFFIC SAFETY BUR 'U • 215 EAST 715 STREET • DES MOINES, IOWA 50319.0248.515-725.23 Integrity, Fairness, Respect, Honesty, Courage, Compassion, Service Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-733 RESOLUTION APPROVING AND ACCEPTING FFY 2014 SECTION 405D HIGHWAY SAFETY CONTRACT WITH DEPARTMENT OF PUBLIC SAFETY, GOVERNOR'S TRAFFIC SAFETY BUREAU, IN THE AMOUNT OF $37,820.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the FFY 2014 Section 405d Highway Safety Contract dated September 3, 2013, in the amount of $37,820.00, for the period of October 1, 2013 through September 30, 2014, to be used for overtime for impaired driving enforcement and for the purchase of equipment, educational materials and training expenses, by and between the Department of Public Safety, Governor's Traffic Safety Bureau and the City of Waterloo, Iowa, be and the same is hereby approved. PASSED AND ADOPTED this 3rd day of September, 2013. Ernest G. Clark, Mayor ATTEST: Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 SUZY SCHARES • City Clerk MICHELLE WEIDNER, CPA • Chief Financial Officer Council Communication City Council Meeting: Prepared: Dept. Head Signature: Number of Attachments: September 3, 2013 August 29, 2013 Hotel/Motel Discretionary Funding Committee Applications available in CFO's office for review SUBJECT: Hotel/Motel Discretionary Grant Applications Submitted by: Michelle Weidner, CFO Recommended Action: Approve the award of hotel/motel discretionary funds to Jeff Speck & Associates for the Walkable Communities presentation in the amount of $2,666. Summary Statement — Committee Funding Recommendations: FYE2014 Funds: 1. Jeff Speck & Associates — Walkable Cities Presentation $ 2,666.00 Total $ 2,666.00 Expenditure Required: $2,666 Source of Funds: Hotel/Motel Discretionary Funds. The current available balance is $123,674.39. Policy Issue: N/A Alternative: N/A Background Information: N/A CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-734 RESOLUTION APPROVING ALLOCATION OF HOTEL/ MOTEL DISCRETIONARY FUNDS. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the following allocation of hotel/motel discretionary funds, be and the same is hereby approved: Jeff Speck & Associates - Walkable Cities Presentation $2,666.00 PASSED AND ADOPTED this 3rd day of September, 2013. Ernest G. Clark, Mayor ATTEST: y Schares, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: August 27, 2013 Prepared: September 3, 2013 Dept. Head Signatur;.J % !' # of Attachments: SUBJECT: Ordinance Change — Animal Control 5-1-5: Trapping Restrictions Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Adopt Ordinance Summary Statement (A) Updating the Animal Control Trapping Restrictions Ordinance — adding a $25.00 non- refundable charge for Animal Control Services to set a trap for cats and/or dogs. The trap may remain for a maximum of five (5) days at an additional cost of $5.00 per day. Traps may be set only between the hours of 7:00 AM and 4:00 PM and be checked every two (2) hours. (D) Also adding that a private property owner (on their property) may set a wire cage trap to remove nuisance pests, but are responsible for checking traps every two (2) hours and the trapping, removing and releasing of the nuisance pest. Expenditure Required Source of Funds Policy Issue Alternative Background Information: Animal Control ordinances are reviewed periodically and at times need to be updated. Animal Control Services has received many requests for trapping cats. This charge will cover our truck costs for delivering and picking up traps. ORDINANCE NO. AN ORDINANCE AMENDING THE 2001 CITY CODE BY REPEALING SECTION 5-1- 5: TRAPPING RESTRICTIONS, IN ITS ENTIRETY; AND INSERTING IN LIEU THEREOF A NEW SECTION 5-1-5: TRAPPING RESTRICTIONS, AS FOLLOWS: BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That Section 5-1-5: Trapping Restrictions, of the 2001 City Code is hereby repealed in its entirety; that a new Section 5-1-5: Trapping Restrictions is hereby enacted as follows: 5-1-5: TRAPPING RESTRICTIONS: No person shall set or use any steel, claw, leghold, conibear, snare or box trap outside of any structure or building for the purpose of taking, killing, maiming, wounding, ensnaring or capturing an animal of which is injurious to persons or animals, except for the following: A. Any trapping by a governmental unit to capture animals which are creating a public nuisance or for the protection of public or property. These services may be provided to private individuals in the City of Waterloo by Animal Control Services who will deliver and set a trap for the sum of $25.00, which is non-refundable. The trap may remain for a maximum of five (5) days at an additional cost of $5.00 per day over and above the initial set-up fee. May only trap between the hours of 7:00 a.m. and 4:00 p.m. Traps must be checked every two (2) hours. B. Licensed pest and rodent control persons in protection of private property. C. During the season allowed by the state conservation commission for taking of fur -bearing animals on parcels of land privately owned of forty (40) acres or more, or public land controlled by a governmental agency issuing such rights to trapping. D. A private property owner, upon his or her own private property, may set up a wire cage box trap to remove nuisance pests, such as small rodents, gophers, moles, and other similar animals. Said traps must be checked every two (2) hours. Nuisance pests shall not include dogs, and cats. The private property owner is responsible for trapping, removing, and releasing nuisance pests. (Ord. 2684, 6-17-1974) PASSED AND ADOPTED by the City Council this day of , 2013, and approved by the Mayor this day of , 2013. Ernest G. Clark, Mayor ATTEST: Suzy Schares, City Clerk CAROL FAILOR From: SANDIE GRECO Sent: Thursday, December 19, 2013 8:34 AM To: CAROL FAILOR Subject: RE: Animal Trapping Ordinance I don't believe they passed it on the first reading. Sandie qLecct Traffic Operations Superintendent City of Waterloo, Iowa 408 E. 6th St. 319-291-4440 - office 319-291-4094 — fax 319-404-8447 - cell Sandie. greco@a. waterloo-ia. orq "Be cheerful. Of all the things you wear, your expression is the most important!" From: CAROL FAILOR Sent: Wednesday, December 18, 2013 4:03 PM To: SANDIE GRECO Subject: Animal Trapping Ordinance Sandy, Can you tell me why the ordinance for Animal Control, Section 5-1-5: Trapping Restrictions was approved on September 3, 2013 AND September 9, 2013? Carol.Nemmers Deputy City Clerk City of Waterloo 715 Jvlulierry Street Waterloo, 50703 Phone: (319) 291-4323 Fax: (319) 291-4571 carol. alio r@li, er foo -la.. o rg 1 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5173 AN ORDINANCE AMENDING THE 2007 CODE OF ORDINANCES OF THE CITY OF WATERLOO, IOWA, BY REPEALING SECTION 5, TRAPPING RESTRICTIONS, OF CHAPTER 1, ANIMAL CONTROL, OF TITLE 5, POLICE REGULATIONS; AND ENACTING IN LIEU THEREOF A NEW SECTION 5, TRAPPING RESTRICTIONS, OF CHAPTER 1, ANIMAL CONTROL, OF TITLE 5, POLICE REGULATIONS. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That Section 5, Trapping Restrictions, of Chapter 1, Animal Control, of Title 5, Police Regulations, of the 2007 Code of Ordinances of the City of Waterloo, Iowa, be and the same hereby repealed in its entirety; that a new Section 5, Trapping Restrictions, of Chapter 1, Animal Control, of Title 5, Police Regulations, is hereby enacted in lieu thereof as follows: CHAPTER 1 ANIMAL CONTROL 5-1-5: TRAPPING RESTRICTIONS: No person shall set or use any steel, claw, leghold, conibear, snare or box trap outside of any structure or building for the purpose of taking, killing, maiming, wounding, ensnaring or capturing an animal of which is injurious to persons or animals, except for the following: A. Any trapping by a governmental unit to capture animals which are creating a public nuisance or for the protection of public or property. These services may be provided to private individuals in the City of Waterloo by Animal Control Services who will deliver and set a trap for the sum of $25.00, which is non- refundable. The trap may remain for a maximum of five (5) days at an additional cost of $5.00 per day over and above the initial set-up fee. B. Licensed pest and rodent control persons in protection of private property. C. During the season allowed by the state conservation commission for taking of fur -bearing animals on parcels of land privately owned of forty (40) acres or more, or public land controlled by a governmental agency issuing such rights to trapping. Ordinance No. 5173 Page 2 D. A private property owner, upon his or her own private property, may set up a wire cage box trap to remove nuisance pests, such as small rodents, gophers, moles, and other similar animals. Said traps must be checked every two (2) hours. Nuisance pests shall not include dogs and cats. (Ord. 2684, 6-17-1974) INTRODUCED: PASSED 1St CONSIDERATION: PASSED 211d CONSIDERATION: PASSED 3rd CONSIDERATION: September 3, 2013. September 3, 2013 September 3, 2013 September 3, 2013 PASSED AND ADOPTED by the City Council of the City of Waterloo, Iowa, on the 3rd day of September, 2013, and approved by the Mayor on the 3rd day of September, 2013. ATTEST: zy Sch res, CMC City Clef#k nest G. Clark, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo,. Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5173 as passed and adopted by the Council of the City of Waterloo, Iowa, on the 3rd day of September, 2013. Witness my hand and seal of office this 3rd day of September, 2013. SEAL zy Sch? - , CMC City Clerk STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1428446 ORDINANCE NO. 5173 AN ORDINANCE AME notice was published in the WATERLOO/CEDAR FALLS COURIER a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 01/23/2014, in the issues of 01/23/2014 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $27.41 Subscribed and sworn to before me th Z-% day of -)GLG� t Notar Public Received of the sum of TANYA L GEEK CoMMISsiON NO.7H106B MY COMMIS:MN OSP/RES NOVEMOER 1, 2016 s , 104 Dollars in full for publication of the above invoice. Notary Seal: AN ORDINANCE qM AMENDING THE 2007 CODE OF ORDINANCES OF THE CITY OF WATERLOO, IOWA,BY REPEALING SECTION 5, TRAPPING::' RESTRICTIONS, OF CHAPTER 1, 73 ANIMAL CONTROL, OF TITLE NS' AND 51' I. ENACTING NPOLICE LIEATIOEREOF NEW SECTIO<N'S, TRAPPING RESTRICTIONS, 6FCHAPTEq 1, ANIMAL CONfR4k,OF ITLE5, POLICE REGULATIONS. BE IH Oerrs,a 9,SYa;H COUNCIL OFTHECITYOPI4[ IOWA. ThaIRad ian Chaplecl Anlnlaltp noes, of Tice Regulation o t 71t1e n Po. Ordinances oflha p� Slade of wa, be and the will ere ipeal Io I Its e01aeN; that a new Secy S Trap `� ping RosIris Ions ,off Chp ler 1, Animal: d Control, of Titles,Pijllo¢flegNalmns Is i hereby enactedlnleuihar0RI as follows: ANIMAL CONTROL 5 i 5:TRAPPING RTESTRICTIONS: No parson shall setor dse any steel, leghold, combear, snare or box:' trap outside of any slug, killing nr building I: for the purpose of laking, keen, maim i Ing wounding eaanaring oroapluring ane anima/ o, exce h fd r the f us"Io persons or animals, except for the following: A.Any trapping bya governmental unit le publiccapture ans Which are creating e public nuisance or fol the services 'ion of public or properly, These servicemay be provided to private individuals in the City of who willoo byAnimal Conpol Ser vices will deliver and get a trap for the sum of $25.00, which Is non- refundable;: The papanmaln for: a maximum of five (5) days ye at at an additional': costlsehtioper day over and above the Initial set up fee. B.Licensed pest and rodent control Per- sons In protection of private property. C.During the season allowed by the stale conservation commission for. tak-t ing of fu privately ng animals op parcels of land owned of forly(40) acres:: or more, or public land controlled by a governppinmeg. ntaiagency issuing such rights:. to tra. D A private property owner, upon his or her own private property, may set up a wire cage box trap to remove nuisance pests, such as small rodents, gophers,:; moles, and other similar animals. Said traps must be checked every two (2) hours Nuisance pests shall not include dogs and cats. (Ord 2684 61.7-1974) INTRODUCED. September 3, 2013Stemoer1 PASSED ISICONSIDERATION. PASSED 2nd CONSIDERATIONS, 2013 PASSED 3rd CONSIDERATION 3, 2013S'. PASSED AND ADOPTED by the 0 ty 3 Council of the. City of Waterloo, Iowa, on the 3rd day of September, 2013, and ap proved by the: Mayor on the 3rd day of :l September, 2013 I Ernest G. Clark ICMayor ATTEST SScrk , hares CMC uzy C CITY OF WATERLOO Council Communication City Council Meeting: 9/3/13 Prepared: 8/27/13 Dept. Head Signature: # of Attachments: SUBJECT: Gates Park Golf Course -Virden Creek Erosion Project Submitted by: JB Bolger- Golf & Downtown Area Maintenance Manager Recommended City Council Action: Approve change order to the project with a total increase of $4,550.00 to be paid to Matthias Landscaping. Summary Statement Increased quantity of geogrid and rip rap was needed to complete the project. Expenditure Required Original Contract Change Order Seeding remaining to be paid $48,665.27 +4,550.00 - 627.27 Source of Funds Golf Course Improvements CIP Bonds Policy Issue Alternative Background Information: Original Contract approved by Council and Signed 2/25/13. Robinson Engineering Company 11 Consulting Engineers August 27, 2013 JB Bolger Waterloo Leisure Services 1101 Campbell Avenue Waterloo, IA 50701 RE: Invoice for Gates Park Retaining Wall Mr. Bolger, Enclosed please find a copy of the invoice from Matthias Landscaping Company for the Gates Park Streambank Stabilization project. In reviewing the costs invoiced, the original bid included $390.00 for geogrid. Once the wall was designed, the geogrid originally called out was not adequate and had to be increased in strength. The final cost for the geogrid was the $3,000.00 included in this invoice. Including this change and the additional rip -rap added to the project, the final cost will be $4,550.00 over the original estimate. After our field review of the work completed (on August 26, 2013), I recommend approval of the attached invoice for payment. Payment of this invoice would leave about $ 627.','in seeding remaining on the existing contract. Please let me know if you have any questions on this information. Sincerely, V2OL'VUL Monica Smith, PE President 5751 Westminster Drive, Cedar Falls, Iowa 50613 Phone: 319-859-0293 M IAS LANDSCAPING CO. Robinson Engineering %Waterloo Leisure Services Quantity Description Invoice # 8302 Date 8/16/2013 Project 2013 Revised Gates Park Stabilization Rate Terms Net 30 days Amount 0.04 Line 1 - Clearing and Grubbing per acre 10,000.00 400.00 1,080 Line 2 - Modular Retaining Wall 41.10 44,388.00 130 Line 5 - Excavate and Re -Lay Concrete Pipe 22.00 2,860.00 1 Additional charge for Standard SRW -5 grid to 3,000.00 3,000.00 Strata SG -350 required by wall engineer 4 9"-18" Rip -Rap between creek bank and retaining wall priced per load. No more than 8 loads should be needed 485.00 1,940.00 --- CHANGE ORDER --- August 10, 2013 > Added 1 Grid Change (+$3000.00) > Added 4 Loads Rip -Rap (+$1,940.00) Total change to estimate +$4,940.00 Please call if you have any questions. Subtotal $52,588.00 Sales Tax (7.0%) $0.00 Total $52,588.00 Matthias Landscaping Co. 3170 Wagner Rd. Waterloo IA 50703 Payments/Credits $0.00 P-319-226-6000 F-319-226-6003 Balance Due $52,588.00 Mayor BUCK CLARK COUNCIL MEMBERS DAVID .ZONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT Al -Large CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 SUZY SCHARES • Cit' Clerk MICHELLE WEIDNER, CPA • Chief Financial Officer Council Communication City Council Meeting: Prepared: Dept. Head Signature: Number of Attachments: September 3, 2013 August 27, 2013 , 1 SUBJECT: General Obligation Bonds Arbitrage Testing Results Submitted by: Michelle Weidner, Chief Financial Officer Recommended City Council Action: I recommend that the City Council accept and place on file the arbitrage test results reflecting that no payment is due to the Internal Revenue Service for the general obligation bonds, series 2008A, issued in June 2008. Summary Statement: The report indicates that no arbitrage rebate or penalty is due to the Internal Revenue Service for this issue at this time. Expenditure Required: None Source of Funds: N/A Policy Issue: Arbitrage testing is required in order to maintain the tax-exempt status of the City's bond issues. Alternative: None Background Information: We received positive information in that the City does not owe any arbitrage rebate or penalty to the Internal Revenue Service for this issue. The tax-exempt status of the issue is maintained, therefore protecting the City from potential liability from any bondholders. Internal Revenue Service regulations require that the City make periodic determinations that no arbitrage rebate or penalty is owed to the Internal Revenue Service when tax-exempt bonds are issued. This testing is required at each 5 -year interval that bond proceeds are unspent and when the proceeds are spent. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer BERM -TATE CONSULTING GROUP SPECIALIZING IN TAX-EXEMPT BOND SERVICES August 13, 2013 Michelle Weidner City of Waterloo 715 Mulberry Street Waterloo, IA 50703 RE: City of Waterloo Black Hawk County, Iowa $10,000,000 General Obligation Bonds, Series 2008A Dear Ms. Weidner: The City of Waterloo ("City") has requested that we prepare certain computations related to the above bonds ("Bonds") from June 19, 2008, the issue date of the Bonds, through May 31, 2013, ("Computation Period"). The scope of our engagement consisted of preparing computations to determine the rebate amount for the Bonds for the Computation Period under Section 148(f) of the Internal Revenue Code (as amended, and Final Regulations promulgated thereunder) and this report is not to be used for any other purpose. In order to prepare these computations, the City provided us with certain closing documents for the Bonds, bond proceeds and withdrawal detail, and investment information. The attached exhibits were prepared using the aforementioned information, as described in the Summary of Computational and Source Information. In our opinion, the computations contained in the attached exhibits that were prepared using the information provided, are mathematically accurate. In the attached exhibits, the computations reflect for the Computation Period that no yield reduction payment is required and there were no positive arbitrage rebate earnings. Therefore, no payment is due and no filing with the Internal Revenue Service is necessary at this time. We have no obligation to update this report because of events occurring, or information coming to our attention, subsequent to the date of this report. Very truly yours, BERENS-TATE CONSULTING GROUP Chris D. Berens 10050 REGENCY CIRCLE / SUITE 400 OMAHA, NEBRASKA 68114 • (402) 391-6188 • FAX (402) 391-9037 196 At the regular meeting of the Board of Waterloo Water Works Trustees, held Wednesday, August 21, 2013, there were present Terry M. Kuntz, Chairman; Rodger L. Burris, Vice -Chairman; and Mary H. Potter, Trustee; present. Also in attendance: Steve Schmitt, Waterloo City Council Member; Rick Wilberding, Distribution Department Manager; and Dennis Clark, General Manager and Secretary. Terry Kuntz called the meeting to order at 8:00 a.m. The Board approved to adopt the agenda. The minutes of the regular meeting of July 17, 2013, were approved as read. As a part of oral comments, the newest employee of the Waterloo Water Works, Said Samardzic, was introduced to the Board. The Board reviewed a letter from customer Kelvin Scott regarding Control No. 1 billing schedule, and the response letter from the Waterloo Water Works. Upon motion, unanimously passed, the following Bills Resolution was adopted. BE IT RESOLVED BY THE BOARD OF WATER WORKS TRUSTEES OF THE CITY OF WATERLOO, IOWA: That the bills listed below for which warrants against the funds designated, have been issued in payment, are found to be correct, and the acts of the Secretary in issuing and delivering said warrants are hereby ratified and approved. JULY 31, 2013 GENERAL FUND 49078 Postmaster 49079 Bergen Plumbing, Heating and Cooling, Inc. 49080 Black Hawk Electrical Co. 49081 Campbell Supply 49082 CenturyLink 49083 Frickson Bros. Excavating 49084 Iowa Public Employees Retirement System 49085 Jennifer Joder 49086 Wendy Knapp 49087 Menards 49088 MidAmerican Energy Co. 49089 Murphy Tractor & Equipment Co. 49090 Nutri-Ject Systems, Inc. 49091 R Company, Inc. 49092 Rochester Armored Car Co. 49093 Charles Schwab Institutional 49094 Total Backflow Resources 49095 United Rentals, Inc. Postage Repaired water service line at 2134 Independence Installed new controls for chlorine pump and wiring at well #17 Parts for small tapping machine and cloth rags (with credit for returned parts) Service Preliminary valve work at Maynard and Beverly Hills for 2013 Street Reconstruction Project IPERS for 13 employees Overpayment on final bill M. D. & U. D. refund Wing nut plug and compression inserts for pumping station Gas, power and electric Tooth and pin for backhoe 300.00 1,065.00 734.24 9.41 319.78 3,650.00 8,688.34 106.69 51.45 8.66 27, 045.23 35.52 Sensor cartridge for gas monitor 295.00 Repaired water service line at 22,986.00 1503 Newell, concrete work at W. 11th and Jefferson, water main repair at Upton and Valley and water main repair at Logan Ave. Armored car service Employer contribution to employee pension fund Backflow recertification for six employees Safety tee shirts 242.98 41,010.00 810.00 822.00 49096 Van Wert, Inc. 49097 Waterloo Water Works 49098 Cedar Valley United Way 49099 ING Life Insurance 49100 Lincoln Financial Group 49101 Public Employees Credit Union 49102 Charles Schwab Institution EFT US Department of Treasurer 49103 ABM Janitorial Services 49104 Acco Unlimited Corp. 49105 Allen Memorial Hospital 49106 Aspro, Inc. 49107 B & B Lawn Care, Inc. 49108 Black Hawk Waste Disposal 49109 BMC Aggregates, L.C. 49110 The CBE Group, Inc. 49111 Wayne Claassen Engineering & Surveying 49112 Ferguson Enterprises, Inc. 49113 Foster's, Inc. 49114 Gierke -Robinson Co. 49115 Hawkeye Alarm Signal Co. 49116 Iowa Department of Natural Resources 49117 Iowa Municipalities Workers' Compensation Assoc. 49118 Iowa Department of Natural Resources 49119 Karla F. Suazo 49120 Jheanett Bower 49121 Berlene Lokeijak 49122 Zung Bik 49123 Kathryn M. Peterson 49124 Jodee Schmit 49125 Haley O'Neil 49126 Annalea Milligan 49127 Jacob Osterhut 49128 Marissa Thompson 49129 Justin Biggs 49130 Galau T. Marip 49131 Andrew Ungs 49132 Marquita Henderson 49133 Troy A. McAllister 49134 Vera Krua 49135 Timothy M. Elliott 49136 Tasha M. Booth 49137 Dan Weber 49138 Scott Salvos 49139 Adam N. Gray Meter reading service Kimball South billing and reimbursed petty cash for postage, copies and fuel for vehicle Authorized payroll deduction for United Way Authorized payroll deduction for deferred compensation Authorized payroll deduction for deferred compensation Authorized payroll deduction for credit union Authorized payroll deduction for employee pension contribution Federal withholding tax Janitorial services Chlorine Pre-employment physical and drug test for new employee Cold mix Mowing well fields and cleaned up gravel piles in grass areas Waste disposal Fill sand and roadstone Collection fee Engineering design for Ranchero Road Water Main Extension and W. Shaulis Road @ Highway 63 Water Main Extension Flange gaskets for large meters Lawn weed killer Safety glasses, hard hats, survey flags and survey paint Moved alarm system to different phone line Water operator certification exam fee and certification renewal fee for M. Wedemeier Installment number one payment FY2014 Annual Public Water Supply Fee M. D. & U. D. refund It tt It It It It It Overpayment on account M. D. & U. D. refund U. D. refund 197 4,819.10 136.90 132.50 4,063.00 40.00 4,250.00 2,226.75 20,015.93 1,041.50 4,131.58 141.00 2,639.70 1,995.00 94.00 995.09 490.34 26,420.00 64.01 112.99 383.28 75.00 90.00 8,706.00 8,182.21 7.31 19.42 29.06 4.16 1.28 19.07 29.42 35.42 50.42 57.08 29.42 39.85 52.08 59.53 74.02 22.04 71.02 8.81 83.40 105.00 80.00 198 49140 Roman E. Houdek 49141 John Maitland 49142 Waterloo Housing Partners 49143 Brittany N. Schminke 49144 Shaunda La Logan 49145 Dan & Pat Buchanan 49146 St. Vincent DePaul 49147 Rianne & Jim Gronewold 49148 James & Brittany Schilling 49149 Alex Kier 49150 Penny L. Parks 49151 Dalina Phillips 49152 Kevin Zahnd 49153 Bethany M. Heathcott 49154 Steve Kerns 49155 Kwik Trip, Inc. 49156 Travis Larson 49157 Napa Auto Parts 49158 O'Neal Steel Corp. 49159 PPG Architectural Finishes 49160 Radio Communications 49161 Charles Schwab Institutional 49162 Storey Kenworthy 49163 Rick Wilberding EFT Treasurer, State of Iowa EFT State of Iowa Treasurer EFT State of Iowa Treasurer 49164 Aramark Uniform Services 49165 Black Hawk County Auditor 49166 Black Hawk County Treasurer, MIS 49167 BMC Aggregates, L.C. 49168 City of Raymond 49169 City of Waterloo 49170 Community National Bank 49171 Gierke -Robinson Co. 49172 Hogan & Hansen 49173 Iowa One Call 49174 Ryan Bach 49175 Candice McGee-Madlock 49176 Michael Keller 49177 John or Nannette Syharath 49178 Andrew Wold 49179 Freda L. May 49180 Thomas Mclntee 49181 Richard J. & Meredith Simon 49182 Evan Hoffmeier 49183 Kevin J. Woodward 49184 Gary R. Eliason 49185 Ashley Kepler 49186 Cody J. Coffman 49187 Brittney M. Doland 49188 Pamela Kingery 49189 Robert B. Fuller 49190 Rene Girasek 49191 Justifacts Credential 49192 Keystone Laboratories 49193 Networks, Inc. Overpayment on final bill Overpayment on final bill Overpayment on final bills M. D. & U. D. refund II It Fuel for vehicles Reimbursement for cell phone Non -slip paint, bolts and sand pads Steel material for meter stands Paint and supplies for painting hydrants Monthly access fee and pager rental Litigation refund payment to pension fund Small office supplies, copying machine paper and toner Reimbursement for cell phone State withholding tax Sales tax Sales tax Towel service Water and sewer bond fees Data processing 67.23 97.69 61.96 13.29 7.31 7.31 28.05 56.42 35.42 46.29 60.08 4.82 11.34 26.42 50.00 4,492.72 50.00 29.66 163.64 915.74 154.00 19.16 396.74 50.00 7,157.00 16,439.26 15,000.00 301.85 39,197.84 6,587.42 Fill sand and roadstone 773.25 Sewer, garbage and yard waste fees 11,323.13 Sewer, garbage, storm water and 1,074,447.06 semi-annual payment for excess of sewer and garbage deposits Bank charges for June 442.71 Blue locating flags and switch for air 94.56 compressor on unit #27 Payroll services One Call services Over payment on final bill M. D. & U. D. refund Overpayment on final bill Overpayment on account Overpayment on final bill M. D. & U. D. refund lI II Overpayment on final bill Various background checks for eight employee candidates Water sampling Switch for pumping station telephone system 714.00 755.10 30.98 105.00 112.69 187.52 35.42 23.22 21.63 21.96 12.49 35.42 25.96 46.74 44.74 53.18 71.83 8.81 57.39 374.00 1,105.00 1,175.00 49194 PDCM Insurance 49195 Postmaster 49196 R Company, Inc. 49197 Sensus Metering Systems 49198 TestAmerica Laboratories 49199 Utility Equipment Co. 49200 Courier Communications 49201 Waterloo Water Works 49202 Cedar Valley United Way 49203 ING Life Insurance 49204 Lincoln Financial Group 49205 Public Employees Credit Union 49206 Charles Schwab Institutional 49207 Teamsters Local Union #238 EFT US Department of Treasurer 49208 Advanced Systems, Inc. 49209 AECOM 49210 All Star Plumbing & Heating 49211 Benton's Sand & Gravel 49212 Black Hawk Electrical Co. 49213 BMC Aggregates, L.C. 49214 Campbell Supply 49215 Cardinal Construction, Inc. 49216 Dex Media East, Inc. 49217 Electronic Engineering 49218 Fastenal 49219 Foster's, Inc. 49220 Griffin Pipe Products 49221 Iowa Department of Natural Resources 49222 IWI Motor Parts 49223 Brian Johnson 49224 Paul Fairchild 49225 Lyndsy Hagen 49226 Patricia A. Sadler 49227 Marilyn O'Connor 49228 Barbara Ford 49229 Jerry Mayne 49230 Linda G. Bendickson 49231 Adam Roberts 49232 Abdulah Al-Sohel 49233 Jacob Lamphere 49234 Randall Terpstra 49235 Leon Letchford 49236 Melissa A. Bickett 49237 K & W Electric 49238 Keystone Laboratories Insurance Postage Repaired water main on Dysart Rd. 0 -rings and 8" meter Water sampling Hydrant nozzle swivel adapter for backflow meter Legal ad Reimbursement of city service fees and reimbursed petty cash for postage, gas labels and transfer of customers' accounts Authorized payroll deduction for United Way Authorized payroll deduction for deferred compensation Authorized payroll deduction for deferred compensation Authorized payroll deduction for credit union 199 86,035.78 4,000.00 600.00 11, 935.81 20.00 71.68 79.55 11,221.49 5.00 4,063.00 40.00 4,250.00 Authorized payroll deduction for 2,215.84 employee pension contribution Authorized payroll deduction for 919.00 union dues Federal withholding tax 19,273.63 Maintenance contract for copying 207.47 machine Engineering services for Highway 1,002.48 63 Water Main Replacement Repaired water service line at 1,600.00 138 Smith Topsoil 273.83 Repaired light in office and installed 2,692.00 Cat cables for new phone system Fill sand and roadstone 419.62 Parts for small tapping machine 269.85 Hydrant M. D. refund 80.12 Phonebook advertisement 30.00 Monthly vehicle tracking service 329.45 Nuts and bolts for large meter installations 43.70 Liquid tree killer 37.72 Pipe, rubber gaskets, poly tube wrap 8,581.83 and polyethylene adhesive tape Construction permit for Shaulis Road 100.00 at Highway 63 Water Main Extension Project Belt for fan at pumping station Reimbursement for uniform cost Overpayment on final bill Overpayment on bill Overpayment on final bill M. D. & U. D. refund It II Overpayment on final bill M. D. & U. D. refund Hydrant M. D. refund Water sampling 9.36 56.61 38.00 164.75 36.01 7.31 56.42 50.42 6.91 29.42 56.63 44.02 26.42 30.23 56.42 183.41 192.40 200 49239 Kirkwood Community College 49240 Menards 49241 Municipal Supply, Inc. 49242 Nilles Associates 49243 Postmaster 49244 PPG Architectural Finishes 49245 Radio Communications 49246 Sandee's Ltd. 49247 Schumacher Elevator Co. 49248 The Sled Shed 49249 Stetson Building Products 49250 Stuber Trucks 49251 TestAmerica Laboratories 49252 Total Backflow Resources 49253 WBC Mechanical, Inc. 49254 Wellmark Blue Cross Blue Shield Payroll Continuing education self -study 155.00 course for S. Samardzic Batteries, pipe thread stick and 106.80 screwdriver Gaskets, pave box lids and meter 207.50 bases Engineering services for Dewitt 9,197.50 Road Water Main Extension and Well #19 VFD Project Postage 2,055.00 Paint and supplies for hydrant painting 44.99 Repaired radio in meter room 95.00 Stamp ink 9.50 Elevator maintenance 466.19 Parts for weed eater 31.01 Foam insulation 106.16 Mounted valve exercising equipment 16,998.92 on unit #9 Water sampling 20.00 Backflow certification for S. Samardzic 575.00 Shut down boilers for summer months 85.25 Health insurance 39,478.04 88,600.11 $1,703,607.00 The General Manager presented the Monthly Financial Report as of July 31, 2013 as follows: July 1, 2013 Balance $5,547,120.31 Receipts 689,549.68 Disbursements 565,575.03 July 31, 2013 Balance $5,671,094.96 Debt Reserve Fund 330,000.00 Restricted Bond Fund 0.00 Bond Debt Sinking Fund 235,038.16 Repairs & Rehabilitation Fund 318,950.77 General Fund Balance 4,787,106.03 $5,671,094.96 It was moved, seconded and approved to receive and place on file the Monthly Financial Report as presented. The General Manager presented the Revenue and Expense Summary as of July 31, 2013 as follows: Operating Revenue Operating Expense Non -Operating Revenue Non -Operating Expense Capital Expense 2012 2013 $4,463,368.53 $4,348,591.38 3,123,553.97 3,119,836.98 $1,339,814.56 $1,228,754.40 88,177.22 88,548.76 35,576.25 29,211.25 1,256,161.43 329,815.51 $ 136,254.10 $ 958,276.40 It was moved, seconded and approved to receive and place on file the Revenue and Expense Summary. 201 The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 138 Smith Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $1,600.00, which is supported by invoice from All Star Plumbing & Heating, Inc., showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 138 Smith Street, which is located on the South Six (6) feet of the West Fifty (50) feet of the East One Hundred Five (105) feet of Lot No. Ten (10); and the West Fifty (50) feet of the East One Hundred Five (105) feet of Lot No. Eleven (11) in "Smith's Subdivision" in the City of Waterloo, Iowa, Black Hawk County, and owned by Frank Ceaser, deceased, signed by Elizabeth Ceaser, acting for Frank Ceaser. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Burris, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Burris, Potter. Nays: None. Absent: None. Resolution adopted. The General Manager reported that the Waterloo Water Works continues to face considerable demands on our financial and physical resources. Several initiatives are underway that will continue to place strain on our financial position as we move forward. The Master Plan alone identified 25.88 million dollars in recommended projects, after 2013. In addition to general system health, the Master Plan focuses on four areas of concern: high nitrate levels in certain wells; upgrades and retirements of aging facilities in the well field -reservoir -pumping station system; southern Waterloo pressure, volume, and reliability improvements; and improved system, volume and pressure along Martin Luther King Jr. Drive and in the Northeast Industrial area. The Water Works began an annual water main reconstruction program in 2006 in the northwest Waterloo area, which will continue well into the future. In 2013, several streets with poorly performing water mains will be reconstructed. Replacement of aging infrastructure will need to be addressed on an ever-increasing scale. At the current accelerated rate of water main replacement, existing water mains are on a replacement cycle of over 600 years. Other on-going maintenance programs designed to keep the Water Works in good working order, such as non -remote read and outdated meter change outs and hydrant inspections/painting will continue, albeit at a significant cost. Other expenses can be directly tied to repair and replacement work of aging infrastructure. System expansion to serve developments and improvements in the Northeast Industrial Park, San Marnan corridor, northeast and east Waterloo, Airport site developments, and south Waterloo growth, as well as several other possible major projects in the area, will continue in the coming years. 202 The recommended pension contribution for 2013 increased over 13.3% compared to the 2012 recommended contribution. The 2013 recommended contribution is more than 2.5 times prior to 2007. Since 2005, the Water Works has contributed $2.76 million to the Plan. Employees began contributions to the Plan in 2010. The Plan has an unfunded present value of future benefits of $2,838,995, growing from $1,654,381 in 2005. Recent market volatility will continue to place pressure on recommended funding levels. Previously committed capital projects anticipated in 2014 include the following: Highway 63 Water Main Reconstruction (2 year project): $292,950 Customer Information Billing System: $500,000 IT/GIS/Document Management: $80,000 One Well Rehab with VFD and Repower, 4 total in Phase 1: $375,000/each Highway Crossing Upgrade, $/each, 10 total: $150,000/each Dysart Road Water Main Replacement: $500,000 Engineering for Highway 63, Jefferson to Franklin: $100,000 Design Work for Office Remodel: $75,000 Routine Capital Items: $836,500 Including the annual main replacement program and vehicle replacements. Planned, but not committed capital projects for 2014 and beyond include the following: Highway 63, Jefferson to Franklin, Water Main Replacement: $1,000,000 Highway Crossing Upgrade, $/each, 10 total: $150,000/each Well Rehab with VFD and Repower, 4 total in Phase 1: $375,000/each Martin Luther King Jr. Drive Water Main Extension: $670,000 Office Renovation: $350,000 Engineering Work for Well Field to Reservoir Main Improvement: $100,000 Progress Avenue Water Main Replacement: $750,000 Several other improvement, maintenance and replacement projects, some of which are listed on the unfunded capital improvements list, are also waiting future funding. Upgrading wells VFD's and stand-by power systems; upgrading highway crossings; well field -reservoir -pump station complex updating; dead-end eliminating water main extensions; economic development related water main extensions; and other initiatives and projects are dependent on adequate financing. Routine, normal operational costs are expected to continue to increase, including staff compensation, insurance and commodities such as water main piping, fittings, chemicals, fuel and energy costs. The following additional points are offered for your consideration: 1. The Waterloo Water Works has a legal and moral obligation to provide safe drinking water. 2. Some past maintenance and system enhancements have been deferred to protect the low water rates, particularly in difficult financial periods in the 1980's and 90's. . 3. It is difficult to maintain, much less upgrade, an aging system and still retain the lowest water rates in the State of Iowa by a substantial margin. 4. Other water utilities in the State of Iowa are experiencing the same financial challenges and are raising rates at or above Waterloo's increases, on a unit priced CCF basis. 5. Further deferring of pension contributions, system maintenance, facility improvements and operational initiatives only increase the cost of those items in the future, when much larger increases will be necessary. It was moved by Burris, seconded by Potter and unanimously approved to receive and place on file the Proof of Publication of the Notice of Public Hearing for the consideration and adoption of a water rate increase, as published in the Waterloo Courier on August 5, 2013. 203 Chairman Kuntz announced that it was time for the public hearing on a water rate increase. There were no oral or written comments or objections. It was moved by Burris, seconded by Potter and unanimously approved to close the Public Hearing. The Board reviewed and discussed the following documents: • Revenue and Expense Summary as of EOM July 2013 • 2013 Capital Budget • Master Plan Phased Improvement List • Series 2007 Bond Schedule • CIP - Long Term Schedule (as of September 2012) • Summary of Revenue and Expenses, with 2013-2014 Capital Projects and Cash Flow Analysis • Ames Rate Study, 2011 • Comparison of Select Bills • Water Rate Schedules 2013; 2014 @ 0, 3, 5, 7.5 and 10% After further discussion, it was moved by Kuntz, seconded by Potter and unanimously approved to adopt the following Resolution. RESOLUTION Whereas, present water rates do not produce revenue for the proper operation of the Waterloo Water Works, a revised schedule of water rates has been duly considered. BE IT HEREBY RESOLVED that the Board of Trustees of the Waterloo Water Works adopt the following rates for water service and related charges effective on all water bills processed after January 1, 2014. Monthly Quarterly Charge Per Use Use 100 Cubic Feet CCF CCF Monthly Quarterly First 3 First 9 Minimum Minimum Next 27 Next 81 1.51 1.51 Next 170 Next 510 1.32 1.32 Next 1,800 Next 5,400 1.25 1.25 Over 2,000 Next 6,000 1.14 1.14 Customer Owns and Maintains the Meter Water Works Owns and Maintains the Meter Meter Size Monthly Quarterly Monthly Quarterly 5/8" . 16.20 21.00 3/4" 18.00 26.25 1" 19.20 30.40 1W 29.85 44.55 2" 49.00 54.00 63.00 140.00 3" 51.00 65.00 84.00 187.00 4" 83.00 93.00 128.00 322.00 6" 99.00 164.00 249.00 656.00 8" 132.00 222.00 366.00 1,089.00 10" 198.00 272.00 575.00 1,351.00 12" 248.00 324.00 909.00 1,522.00 On Vote: Ayes: Kuntz, Burris, Potter. Nays: None. Absent: None. Resolution adopted. 204 At their July 2013 regular meeting, the Board approved the taking of bids for the Ranchero Road Water Main Extension; and to set the date of Public Hearing for the Water Works portion of the project as the August 21, 2013 Board of Trustees meeting. The following items were reviewed by the Board: ■ Proof of Publication of Notice of Public Hearing • Plan Cover Sheet • Engineer's Opinion of Probable Construction Costs • Bid Tabulation It was moved by Burris, seconded by Potter and unanimously approved to receive and place on file Proof of Publication of Notice of Public Hearing for the Ranchero Road Water Main Extension Project. Chairman Kuntz announced that it was time for the public hearing for the Ranchero Road Water Main Extension Project. There being no written comments on file and no oral comments, it was moved by Burris, seconded by Potter and unanimously approved to close the public hearing. It was moved by Burris, seconded by Potter and unanimously approved to confirm approval of bid documents, plans, specifications, etc. It was moved by Burris, seconded by Potter and unanimously approved to proceed with the project. It was moved by Burris, seconded by Potter and unanimously approved to receive and place on file the bids as they were opened and read aloud August 19, 2013. The bids were as follows: Bidder Total Ellingson Drainage, Inc. $ 657,956.00 Morris & Co., Inc. $1,049,264.00 Terrell Construction, Inc. $1,126,981.98 It was moved by Potter, seconded by Burris and unanimously approved to award the Ranchero Road Water Main Extension Project to Ellingson Drainage, Inc., and to authorize the General Manager to execute the appropriate contract documents. As reported to the Board in December 2012, the Waterloo Water Works has strategically located stand-by power units at Wells 14, 19, 21 and 22. The units at Wells 14, 21 and 22 are fired by diesel fuel. The unit at Well 19 is fired by natural gas. All of the stand-by power units are inside the well houses, and must be manually operated with an operator on site. The total capacity of the stand-by power units is 18 million gallons per day. The motor at Well 19 is a Climax 12 -cylinder with a 7 -inch bore and a 7 -inch stroke and propels the well pump shaft with a right angle drive unit. One of the cylinder banks has a cracked head, allowing water to leak into the cylinders. We have used Zeigler Equipment Company and others to attempt to make repairs to the more than 50 -year old motor. The original manufacturer is no longer in business and parts are not available. The existing motor could be replaced with a 300 to 500 KW stand-by generator on site. The generator would continue to be natural gas fired and would be located outside of the well house. The generator would be connected to the SCADA system so that it could be remotely operated and monitored. 205 In addition, the major production wells, particularly those with stand-by power, could be retrofitted with variable frequency drives (VFD). VFD is an adjustable speed drive to control motor speed and torque by varying motor input frequency and voltage. With a VFD, the motor speeds up or slows down according to water demand, controlling pressure in the system and reducing energy costs. The 2013 budget includes a preliminary estimate for the Well No. 19 Variable Frequency Drive and Replacement Stand-by Power Project of $300,000 for construction and contingencies plus $50,000 for engineering services. At their December 2012 meeting, the Board adopted a resolution authorizing the request of proposals for engineering services for the Well No. 19 Variable Frequency Drive Conversion and Replacement Stand-by Power Project. At their February 2013 meeting, the Board adopted a resolution approving an Engineering Services Agreement with Nilles Associates for the Well No. 19 Variable Frequency Drive Conversion and Replacement Stand-by Power Project. The Engineer anticipates an August 28 completion of the plans and specifications for the project, with a tentative letting date of September 16 or 23, 2013. It was moved by Burris, seconded by Potter and unanimously approved to instruct the General Manager to prepare plans, specifications, form of contract, etc. It was moved by Burris, seconded by Potter and unanimously approved to receive, place on file and preliminarily approve plans, specifications, form of contract, etc. It was moved by Burris, seconded by Potter and unanimously approved to adopt a resolution to publish notice of plans, specifications, taking of bids and to set the date of Public Hearing as September 25, 2013 for the Well No. 19 Variable Frequency Drive Conversion and Replacement Stand-by Power Project. At their February 2013 meeting, the Board adopted a resolution approving an Agreement with Claassen Engineering for the project design and construction review for the West Shaulis Road at Highway 63 Water Main Extension Project. At their March 2013 regular meeting, the Board adopted a resolution to proceed with the project after review of project estimated costs and funding. At their April 2013 regular meeting, the Board adopted a resolution approving a form of agreement form between the City of Waterloo and the Waterloo Water Works. The agreement covers the terms, administration and duration of the agreement, with costs shared equally between the City of Waterloo and the Waterloo Water Works. The Waterloo City Council approved the agreement at their August 12, 2013 meeting. The estimated construction cost has since been reduced to a total of $103,713.00 plus engineering costs and contingencies. Plans have been completed and permits from the Iowa DNR and DOT have been applied for. A tentative letting date has been set as September 16 or 23, 2013. It was moved by Potter, seconded by Burris and unanimously approved to instruct the General Manager to prepare plans, specifications, form of contract, etc. It was moved by Potter, seconded by Burris and unanimously approved to receive, place on file and preliminarily approve plans, specifications, form of contract, etc. 206 It was moved by Potter, seconded by Burris and unanimously approved to adopt a resolution to publish notice of plans, specifications, taking of bids and to set the date of Public Hearing as September 25, 2013 for the West Shaulis Road at Highway 63 Water Main Extension Project. Martinson Real Estate Development, L.L.C. is developing the Geraldine Extension development in Waterloo, Iowa. The development is south of Airline Highway and west of Airport Boulevard. Plans for the project were submitted to the Water Works in July 2012 and the Board of Trustees approved the extension in August 2012. A copy of the construction plans cover was provided to the Board. The developer has submitted as -built plans; 2 -year maintenance bonds; test results; and statements of values of improvements. The value of the improvements is the sum of $78,490.00, 100 percent of which was paid for by the developer. A disagreement between the Project Engineer and the Developer has left the project without a Certification of Completion from the Engineer. Water Works staff, particularly Rick Wilberding, observed construction of the water main installation and testing, and found the work to be satisfactory. It was moved by Burris, seconded by Potter and unanimously approved to adopt a resolution approving the maintenance bonds and the completion of the project, and to accept the referenced water main infrastructure. The Iowa Department of Transportation is planning to reconstruct US Highway 63, from the intersection of Jefferson Street to Franklin Street, in 2016. The DOT is also planning to reconstruct US Highway 63, north of Franklin Street, in 2015. The Water Works has water main installed below much of the area scheduled for reconstruction. All valves in the work zone should be worked and repaired if found to need service. In addition, on East Mullan Avenue, two parallel water mains exist between Sycamore Street and Mulberry Street. There is a dead-end water main terminating at the intersection of Highway 63 and Franklin. Also in the same area, two water mains could be increased in size to match other area water mains, reducing a distribution restriction. It was moved by Potter, seconded by Burris and unanimously approved to authorize the request of proposals for engineering services for the Highway 63 Jefferson Street to Franklin Street Water Main Reconstruction Project. The Water Works is required to prepare annual Continuing Disclosure Documents as part of the $3,300,000 Water Revenue Capital Loan Notes, Series 2007. The Disclosure updates the Official Statement and financial information of the Waterloo Water Works. At the January 2007 Board meeting, it was approved to contract with Speer Financial, Inc., to act as the agent of the Water Works in preparing and distributing the Continuing Disclosure Documents. The agreement with Speer Financial cites an annual ceiling for out of pocket expenses of $300, excluding any filing fees, and the ceiling of the hourly billing was set at $1,500. The 2013 Disclosure Documents were distributed to the Board for review. While the information contained in the documents has been previously presented to the Board in a variety of formats, including the annual audit, the annual operating report, and other miscellaneous reports, the form of presentation, particularly the multiple year comparisons, is of interest. It was moved by Burris, seconded by Potter and unanimously approved to receive and place on file the Continuing Disclosure Documents, as part of the $3,300,000 Water Revenue Capital Loan Notes, Series 2007. 207 The following items were reported by management: The water pumpage information for July 2013 was 9.67% less than July 2012. Water pumpage for the first seven months of 2013 was 8.44% less than the first seven months of 2012. The current market value of the Pension Fund as of July 31, 2013 is the sum of $4,598,165.84, including one employee's personal balance of $31,714.69. The value of the fund increased $203,594.50 in the last month and increased $638,892.29 year to date. The Waterloo Water Works has made contributions of $275,149.00 to the plan in 2013. Employees have made contributions of $33,880.45 to the plan in 2013. Year to date fees are the sum of $36,472.52, year to date payments to retirees are the sum of $276,263.85, and the year to date performance of the fund is plus 17.04 percent. A list of several major projects and initiatives currently underway or planned for 2013 was presented to the Board. The next regular meeting is scheduled for Wednesday, September 25, 2013 at 8:00 a.m. Upon motion, the meeting was adjourned at 10:11 a.m. BOARD OF TRUSTEES n _ ro Secretary Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTM M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCUMI I I At -Large CITY OF WATERLOO, IOWA HUMAN RESOURCES DEPARTMENT 620 Mulbeiry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4559 August 23, 2013 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Park Maintenance II Construction for the City of Waterloo, Iowa Leisure Services Department. Appointment(s) shall be made from this list for the next year (August 23, 2013 — August 22, 2014). CERTIFIED LIST Richard DeHoet Kurt Welsh Steven Sturtz Dennis Even Cliff Berinobis Respectfully submitted, Kfr , o70i3 D CS LIST PARK MAINTENANCE H CONSTRUCTION 13 CITY WEBSIFE. www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITI' Ar -!urge CITY OF WATERLOO, IOWA HUMAN RESOURCES DEPARTMENT 620 Mulberry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4569 August 23, 2013 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Solid Waste Operator for the City of Waterloo, Iowa Waste Management Services Department. Appointment(s) shall be made from this list for the next year (August 23, 2013 — August 22, 2014). Respectfully submitted, Tim Luce CERTIFIED LIST Troy Seemann Justin Tuitjer Craig Spencer Date Bonetta Culp CS LIST SOLID WASTE OPERATOR 13 Date CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Voucher prepared by: Pauline C. CITY OF WATERLOO 9002 PAYMENT VOUCHER A090313 August 26, 2013 Vendor No. Batch No. Keyed By: Vendor Stickfort Construction Department Engineering Department Address Grant/Project Code 07STR(714) City & State Ciuty & State ************************************* G/L Distribution Invoice Date Invoice No. Qty/Unit Amount Description E Donald Street Reconstruction 8/22/13 Inv. # 12 43,347.64 City Contract 797 Est. # 12 Div. 1 290-07-7500-2165 10,836.91 STP -U-8155(714)-70-07 205-07-7500-2165 600.00 Division II Water 290-07-7500-2165 150.00 Fed Aid 205-07-7500-2165 NP Water Division III 205-07-7500-2165 Sewer NP 520-14-5200-2163 Period ending 8/16/13 Special Instructions: Total $ 54,934.55 08/26/13 Submitted By Date Approved By: Date An Equal Opportunity/Affirmative Action Employer 0, DONALD STREET RECONSTRUCTION STICKFORT CONSTRUCTION CO. PAY ESTIMATE N0.12 WATERLOO, IOWA lad Endive: A Line No. Ilam Description Units Unit Cost Revised Contract r Chang Order Corn lend % Bern Complete Division I (Fed 'AM Street) Division II (Fed.Ald Water) Division 0l (Non Pah Water) Division IV (Non Pah Sewer) Revised Total Division I (Fed. -Aid street) Division n (Fed.iltl Water) Division81 (Non Part. Water) o vision IV (Non P rt. San. Sewer) Total Quantity 0.02 708 7629.0$ 30.0 35440 Contract $ Amount $ 2000.00 $ 897.0 4195950- $ 1000 S 35476.0 Quantity Contract $Amount $ - $ - $ - $ - Quantity Contract $Amount $ - $ - 5 - $ - Quantity Contract $Amount $ - $ - $ - 5 - Contract $Amount 5 2 000.00 $ 097.60 000 $ 41550.00 S 15. S 354460 Quantity 0.04 $ Amount S 4400.00 Quantity S Amount 5 Quantity $ Amount 5 - Deathly $ Amount $ $ Amount To Date $ 4400,00 0010 CLEARING AND GRUBBING ACRE $ 100000.0 0020 CLEARING AND GRUBBING UNIT S 12.00 115.2 ]515.0 15.0 1,020.6 $ 138210 $ 7127000 5 ]5 10]660 $ - S - S - E - $ - $ - S - $ - - $ - $ - 5 - I. - $ 138240 § 41250'0 $ 850 8 18 78201) 220.0% 1540% 903% 50% 0030 EXCAVATION CLASS 10 ROADWAY AND BORROW CV $ 50 0040 EXCAVATION CLASS 12 BOULDERS OR ROCK FRAGMENTS CT E 50 0050 TOPSOISPECIAL.FURNISH SPREAD CT $ 10.00 0060 SPECIAL COMPACTION OF SURGRADE TION STA $ 150.00 21.1 $ 31]1,00 $ - $ $ - $ 3 171 W 21.1 21000 22,1 $ 3.165.0 $ 5 59050:00 S 2210.0 $ - $ - $ - 5 - S - $ $ - $ S 3165.00 $ 5985000 $ 53,0% 744% 530% 53.0% 0020 MODIFIED SUBBASE CY STA $ 2850 S 10000 2821.0 $ 80398,`0 $ - $ - 5 - S 8039050 0080 SHOULDER CONSTRUCTION EARTH 41,7 5 4120.00 S - $ - S - 5 41700 "090 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT SY 5 43.25 105219 0 455 072.18 $ - S S - $ 455072.16 5579,6 $ 241,10705 - S - - $ - $ - 5 - 2210.00 § 241 187.95 CLASS C CLASS 3 DURABILITY 9IN. 0100 PORTLAND CEMENT CONCRETE PAVEMENT SAMPLES LS $ 1350.00 1.0 $ 1350.0 $ - $ $ - $ 130.0 $ - $ 0.0% 302% 0.0% 033% 100.0% 200.0% t00pR01]0 2662% 100.0% 300.0% 100.0% 500% 600% 100.0% 1000% 1143% 400% 150% 00% 1000% 667% 00% 150.0% 200.0% 1090% 121.4% 969% 0110 GRANULAR SURFACING ON ROAD CLASS B CRUSHED STONE TON $ 18.0 10200 1.0 6,0 $ 16320.0 $ 2000 $ 300.00 S - $ - $ - $ - $ - S - $ - $ - S - $ 16,320.00 $ 200,00 5 300.00 307.9 5.0 $ 422640 S - $ 250.00 - 5 - $ - $ - 5 - S S - $ $ - $ - $ - S - $ 4,92640 $ - $ 0120 REMOVAL OF CONCRETE FOOTINGS AS PER PLAN EACH $ 200500 0130 REMOVAL OF SIGN EACH $ 5000 0140 APRONS CONCRETE 42 IN. DIA. EACH 5 2200.00 1.0 $ 22000 5 - $ - $- $ E - 1.0 $ - $ 4750.0 5 2,20000 5 4750.00 1.0 10 3.0 1.00 3.00 2.0 200 8.0 20 2.0 20 2.0 2.0 34310 34,0 690.0 $ 2,200.00 $ - $ 94 560.00 $ 9975.00 S. ]950.00 $ 3050,00 $ 0200.00 $ 6,200.00 57000 $ 2160.00 1,800.00 $ 150.00 $ - $ - $ 800.00 $ - $ 250.00 5 300,0 5 25,38940 5 340000 $ 2277000 $ - $ - S $ - $ - _ $ - $ - 8 - S - $ - $ - S - S - S - $ - $ - 5 - $ - 5 - $ - $ - - $ - 5 - $ - $ - _ S - $ - $ - $ - 8 - S - $ - E - $ - $ - S $ $ - $ - $ - $ - 20 5.0 3.0 1.0 $ - $ - $ 575000 $ 14750.0 $ - S - $ - $ - $ - $ - E - 5 - $ - $ - S - 5 7,920.0 $ - $ - $ 12500 $ - $ - $ - $ - 25000 5 2200.00 $ 575000 $ 14,75000 $ 94550.00 S 9975.00 S 2,95000 $ 30000 $ $320,00 $ 6200,0 g 6200.0 5 5,700.0 $ 2160.00 S 1400.00 $ 100.0 $ - $ 79200 5 80000 $ - $ 3750.00 5 3,0000 $ 25,38940 $ 3400.00 $ 2277000 0150 MANHOLE SANITARY SEWER, SW301 48 IN, EACH $ 284000 0160 MANHOLE SANITARY SER SW -303401N. EACH 2950 5.0 $ 14>5000 $ 14 750.00 MANHOLE STORM SEWER SW-00172IN. EACH $ 591000 60$ 1.0 10 2.0 35460.0 5 99250 3 26500 $ 53000 $ - $ - $ - $ - $ - $ - 5 - S - $ - $ - $ - $ - $ 35460016.0 $ 997500 $ 2650,00 0180 MANHOLE STORM SEWER SW'401 96 IN. EACH S 997500 0190 INTAKE 5W-507 EACH $ 2650.0 0200 INTAKE SW -508 EACH $ 2650.0 0210 INTAKE SW -508 MODIFIED EACH $ 30:0.00 2.0 50 2.0 20$ 7,0 5.0 13,0 $ 610.07 $ 13250.0 $6 200.00 $ 5]00,0 5 18000$ $ 13,5000 $ 1170000 $ - 8 - S $ - 5 - $ - $ - 5 - 5 - S - $- $ $ - E - S - $ - S - $ - $ -E 5 6100.00 8 132`0,0 8 6.20.00 $ 570000 $ 18900.0 5 1370.00 $ 1140.0 0220 INTAKE,SW-510 EACH $ 2]00.0 0230 INTAKE SW -510 MODIFIED EACH $ 3100.0 0245 INTAKE SW -511 MODIFIED EACH S 2850.00 0250 INTAKE SW -541 EACH S 2,70.00 0260 INTAKE SW -541 MODIFIED EACH $ 2700.00 0270 INTAKE EXTENSION UNIT, SW -542 EACH $ 905.0 0280 IMAKE,SWE SW -545 EACH $ 3].0 0 20 3.0 20 10 31424 28,0 2120 $ ]900.0 5 - S 130000 $ 17000 $ - $ 1,50.00 $ 23290.76 $ 280000 5 23496.0 5 - $ - $ - $ - $ - $ - 5 - $ - $ - S - 5 - $ - $ - E - $ - $ - S - S - 3.0 2.0 $ - $ 7920,00 g - S - 5 250,00 $ - $ - $ - S - g 7,400.00 $ 7920.0 $ 120000 $ 170,0 $ 2500.00 $ 1500,00 $ 23 290.76 $ 280000 $ 23496.0 0290 DROP CONNECTION, SW -307 EACH $ 7640.00 0300 MANHOLE ADJUSTMENT MINOR EACH $ 400.00 0310 MANHOLE ADJUSTMENT MAJOR EACH 5 850.00 0320 CONNECTION TO EXISTING MANHOLE EACH $ 1350.00 0330 CONNECTION TO EXISTING INTAKE EACH $ 150,00 0340 SUBORAIN LONGITUDINAL (SHOULDER) 4 IN. DIA, LF $ 7.40 0350 SUBDRAIN OUTLET IRF -19C) EACH S 10000 5360 STORM SEWER GRAVITY MAIN TRENCHED REINFORCED CONCRETE LF 5 33.00 PIPE (RCP), 20000 (CLASS 1111 15 IN. 0370 STORM SEWER GRAVITY MAIN, TRENCHED REINFORCED CONCRETE LF 5 53.00 224.0 $ 118720 $ - $ - $ - $ 1187200 202.0 5 1070,0 $ - - $ - S - 5 107060 902% PIPE (RCP) 20000 (CLASS IIIA 30 IN, 0387 STORM SEWER GRAVITY MAIN TRENCHED REINFORCED CONCRETE LF $ 760 400.0 $ 30400.00 5 - S - $ - 5 3040.00 3905 5 29 678.00 $ - $ - 5 - $ 29 07600 97,6% PIPE IRCPI, 200D (CLASS 110, 36 IN. 0390 STORM SEWER GRAVITY MAIN TRENCHED REINFORCED CONCRETE IS 5 940 30960 8880 64.0 44.00 7834.2 180 700.4 7254 238.6 691.1 151.5 912.2 9123 6621 18,0 $ 291 024.00 $ 11544.00 $ - $ - $ - $ - 5 - $ 320,00 $ 154000 5 39171.0 $ 540.00 $ 3532.00 5 2502630 $ 1193,0 $ 240790 $ 5752.0 $ 32159.44 $ 32 109,44 $ 331050 $ 1800,00 $ 5 - S - $ - $ - $ - $ - S - $ - $ - $ - $ - 5 - $ - 5 - S - 5 - $ - S - $ $ - $ - S - $ - $ - $ - $ - S - S - $ - 5 - $ - S - 5 - 5 - - $ - $ - $ - M¢ 1660 740 20.D 1600 6080 $ - $ - $ 5504.40 $ 333000 5 200.00 $ 24600.00 $ 85120 $ E - $ - S - $ - $ - $ - $ - $ - S - S. - $ - $ - $ 29102400 $ 1154400 5 5,50440 5 33300 $ 2000 5 24800.00 $ 85120 $ 320.00 S 1.540.00 $ 39,1710 $ 540,0 $ 353200 $ 2502830 $ 487600 $ 2482860 5 585],00 32.11080 $ 32101.44 3 331050 $ 16000 310.0 1186.0 64.0 30.60 7685.1 18,0 480.7 3630 5607 5120 2000 415.5 415.5 241.1 18.0 5 298,920,0 $ 15418.0 $ - $ - $ - $ $ - 5 325.50 5 107100 $ 30.3255D 5 540.00 $ 2403,50 $ 12523,50 $ 637,0$ 5 18 637,20 $ 4,400.00 $ 4625.0 § 14825.60 $ 1,20550 $ 160.00 $ - S - S - $ - $ - $ - $ - S - S - $ - $ § - 5 - - § - $ - $ - E - S - $ - S - $ - $ - $ - $ - E - $ - S - $ - 5 - 5 - $ - $ - $ - 5 - $ - $ - $ - $ - $ - 163.1 100 140.0 5100 $ - S - 5 538230 $ - $ 100.0 $ 22940,0 5 ]1400 $ - S - $ - $ - $ - 5 - $ - $ - 5 - $ - $ - $ - $ - $ 298 92000 S 154180 $ 538230 $ - $ 10000 $ 2294000 $ 71400 $ 32000 $ 1071,00 $ 38,32550 $ 5400,00 $ 240350 5 1252350 E ]370 $ 18 63720 $ 440400 5 490.0 § 14625.60 $ 1.20550 $ 100.0 1027% 133.6% 97.0% 0.0% 50.0% 925% 839% 100,0% 695% 97.8% 1000% 680% 500% 745% 74.9% 405% 405% 45.5% 364% 880% PIPE ]RCP) 20000 (CLASS 11242 IN, IF $ 130 0400 REMOVE STORM SEWER PIPE LESS THAN OR EQUAL TO 361N. 0410 SANITARY SEWER GRAVITY MAIN TRENCHED, 8 IN. LF $ 3300 0420 SANITARY SEWER GRAVITY MAIN TRENCHED 12 IN. LF S 45.00 0430 SANITARY SEWER GRAVITY MAIN TRENCHED, DUCTILE IRON PIPE (DIP), 8 IN. LF $ 100.00 0440 SANITARY SEWER SERVICE STUB WITH RISER DUCTILE IRON 6 IN. LF $ 1550 0450 REMOVE SANITARY SEWER PIPE LESS THAN OR EQUAL TO 36 IN, LF S 14,00 0460 ENGINEERING FABRIC SY $ 5,00 0470 REVETMENT, CLASS TON $ 3500 0480 REMOVAL OF PAVEMENT SY $ 5.00 040 REMOVAL OF INTAKES AND UTILITY ACCESSES EACH 5 300.00 0500 REMOVAL OF RECREATIONAL TRAIL SY $ 5.00 0510 RECREATIONAL TRAIL, PORTLAND CEMENT CONCRETE 6IN. SY $ 34.50 0520 REMOVAL OF SIDEWALK SY $ 5,0 P.C.530 SIDEWALK. P.CONCRETE 4 IN. SY $ 36.0 0540 SIDEWALK P.C. CONCRETE 6IN. SY $ 30.0 0550 DETECTABLE WARNINGSE SF S 35.0 0560 DRIVEWAY P.C. CONCRETE, 6 IN. SY S 35.20 0570 REMOVAL OF PAVED DRIVEWAY SY $ 5,00 0580 SAFETY CLOSURE EACH 5 100,00 Period EMlny; Aucust 6 201 Line No. Item Description Units Revised Contract by Chang Order Completed Division I (Fed did Street) Division II (Fad:Aid Water) Division III (Non Pad Water) Division IV (Non Part, Sewer) Revised Total Division) (Fe:Aid Sheet) Division II (Fe -Aid Water) Division III (Non Pa6Water) Division IV (Non P rt. San. Sewer) Total Unit Cost Quantity Contract $ Amount Quantity Contract S Amount Quantity Contract $Amount Quantity Contract S Amount Contract 9 Amount Quantity $ Amount Quantity S Amount Quantity $ Amount Quantity $ Amount $ Amount To Dale % Item Complete 0590 FENCE SAFETY LF 5 3.00 1500.0 $ 4500.00 $ 0600 REMOVAL AND REINSTALLATION OF FENCE CHAIN LINK LF 5 2000 70.0 S 1,40000$ - $ - S - $ 4500.00 1500.0 $ 450000 $ - $ - S - $ 450000 1000% 0610 REMOVE AND REINSTALL SIGN AS PER PLAN EACH 3 150.00 200 $ 4200.00 - 5 - $ - $ - $ S $ 1400.00 $ 4200.)0 95.0 150 S 190000 s - $ - 5 $ 1900.00 135.7% 062D WOOD POSTS FOR TYPE A ORB SIGNS 4 IN. X4IN. LF 5 9.00 1610 $ 1449.00 $ $ 2250.00 S - S - S - S 2,250.00 536% 0630 TYPE A SIGNS, SHEET ALUMINUM SF 5 19.50 56.8 S 1,07920 $ - $ _ S - S - $ - $ 144900 3 1079.20 $ - $ - $ - $ S - S S - $ $ - $ 0.0% 0640 PAINTED PAVEMENT MARKING WATERBORNE OR SOLVENT -BASED STA $ 57.50 693 E 3.987.05 5 - $ - S - 5 3987.05 170 3 977.50 $ - $ - - 0.0% 0650 PAINTED SYMBOLS AND LEGENDS, WATERBORNE OR SOLVENT -BASED EACH 5 8000 22.0 $ 1760.00 $ _ - $ - 5 977.50 24.5% 0660 TRAFFICCONTROL LS 5 7,300.50 1.0 S 7300.00 - $ - $ - $ 5 - $ $ 176000 5 7300.00 $ - $ S - $ - $ 0.0% 0670 FLAGGERS EACH $ 325.00 50 5 102500S - $ - S - $ 162500 0,75 § 547500 5 - $ - S - 5 - $ S - S S 547500 75.0% 0680 MOBILIZATION LS 5 25000.00 1.0 $ 25.00000 S - $ - $ - $ 25000.00 1.0 $ 25000.00 S - $ - S - 0.0% 0690 SPOT REPAIR BY PIPE REPLACEMENT, BY COUNT ICO.451 EACH $ 500.00 $ - $ - S 00 $ $ - - $ - 5 25000.00 100.0% 0700 SPOT REPAIR BY PIPE REPLACEMENT BY LINEAR FOOT ICO. X51 LF $ 70.00 $ - $ - $ - 00 - E - - $ S - 5 $ $ - 1.0 3 500.00 $ 50000 401V701 0710 WATER MAIN TRENCHED DUCTILE IRON PIPE (DIP) 6IN. LF 5 39.00 $ - 1080 $ 4,21200 $ _ $ - - $ 4212.00 _ $ - 200 5 $ 780.00 5 - .120 $ 840.00 5 840.00 4015001 0720 WATER MAIN TRENCHED DUCTILE IRON PIPE (DIP) BIN. LF $ 50.00 S - 360 $ 180050 $ - $ - 3 1 800 00 5 500 5 2 500 00 $ $ - 5 780.00 185% 0730 WATER MAIN TRENCHED, DUCTILE IRON PIPE IDIPI, 20 IN. (C.0.$31 LF 5 150.00 5 00 $ - E - S - $ - - $ - $ - $ S - $ 2500.00 138.9% 0740 FITTINGS BY WEIGHT DUCTILE IRON (C.0.431 LB 5 10.00 $ - 568.0 $ 5680.00 $ - $ - $ 5660.00 $ - 184.0 $ 184000 $ - 00% 0750 FIRE HYDRANT ASSEMBLY WM-201 EACH $ 5600.00 5 - 30 $ 16 800 00 5 - $ S 1225000 S 10 5 150000 $ - $ $ - $ 184000 32.4% 0760 REMOVE FIRE EACH 5 750.00 $ - 3.0 $ 2250.00 S - 5 - S 325000 - $ - 2.0 $ 1500.00 - 3 - 5 1500.00 637% 0770 REMOVE WATER VALVE MANHOLES WATER VALVE EACH 5 650.00 $ - S - 5.0 $ 3250.00 $ - $ 3250,00 $ - $ 40 $ - $ - 5 1500.00 60.7% 0780 WATER SERVICE RECONNECTION COPPER 3(4 IN. EACH $ 1500.00$ - g - 30 $ 450300 $ - S 050000 S - $ $ 2000.00 $ - $ 2650.00 800% 0790 WATER SERVICE LINE COPPER 3/4 IN. LF $ 16.00 $ - $ - 90.0 $ 1 499 60 $ - $ 1 449 60 - S - - S AO 141.8 $ 6000.00 5 $ - 5 6.000.00 133.3% 0800 MOWING ACRE S 65.00 3.14 $ 204.10 5 - $ - $ - $ 204.10 050 $ 32.50 $ 2268.80 E $ $ 226880 156.5% 0810 MULCHING WOOD CELLULOSE FIBER ACRE 5 1500.00 471 $ 706500 $ - S - $ - $ 706500 240 5 360000 - S $ - 5 32.50 15.9% 5020 SEEDING AND FERTILIZWG(URBAN) ACRE $ 150000 4.71 $ 706500 $ - $ - S - 5 7 065 00 1.40 3 2100.00 - $ $ - $ - S 3600.00 51.0% 0830 STABILIZING CROP - SEEDING AND FERTILIZING (URBAN) ACRE 5 350.00 3.14 $ 1099.00 $ - $ $ - $ 1 099 00 1.00 $ 350.00 $ $ - 5 $ - $ 2100.00 29,7% 0840 SILT FENCE LF $ 2.50 13100 3 3,27500 $ - $ - S - $ 3275.00 $ - - $ $ $ - $ $ 35000 31.8% 0850 REMOVAL OF SILT FENCE OR SILT FENCE FOR DITCH CHECKS LF $ 0.60 13100 $ 786.00 S $ _ S - $ 78600 $ - - $ - $ - S S 0.0% 0860 MAINTENANCE OF SILT FENCE OR SILT FENCE FOR DITCH CHECK LF $ 050 500.0 $ 250.00 $ - $ _ $ _ $ 25000 $ - - $ - - $ - 0.0% 0870 PERIMETER AND SLOPE SEDIMENT CONTROL DEVICE 12 IN. DIA. LF $ 295 3 058 0 5 9 021 10 $ - $ $ $ 9 021 10 1 680 0 S 495600 - $ $ - S - S - 00% 0880 REMOVAL OF PERIMETER AND SLOPE SEDIMENT CONTROL DEVICE LF $ 0.60 30560 5 183480 $ - $ s - $ 1 834 80 1500 $ 6000 - $ $ - $ $ - $ 4956.00 54.9% 0890 MOBILIZATION EROSION CONTROL EACH S 500.00 1.0 $ 50000 $ - $ - 5 - 5 59000 30 $ 1500.00 - $ _ $ $ - $ 6000 33% 0900 MOBILIZATION EMERGENCY EROSION CONTROL EACH S 1000.00 1.0 $ 1000.00 $ _ $ - $ $ 100000 $ - - $ $ - $ 1500.00 300.0% CHANGE ORDERS - $ - $ S - 00% 8001 CUT STRIP STOCKPILE AND PLACE SOD (CO.411 50 $ 98.12 600 $ 5087.20 $ - $ $ - $ 5887.20 600 S. 5887.20 $ 0 8002 SANITARY SEWER SERVICE STUB POLYVINYL CHLORIDE PIPE IPVCI (0.0 821 LF $ 60.00 $ - $ - $ - 1500 5 90000D $ 9000.00 $ - S - $ - $ 586720 1000% 8003 SANITARY SEWER CLEANOUT SW -203 ICOV2) EACH $ 835.00 $ - $ - $ - 20 $ 1670.00 S 1 670 00 - 5 - - $ $ - 1500 $ 9000.00 $ 9000.00 1000% 8004 MANHOLE,STORM SEWER SW -002 (C 0431 EACH $ 3.850.00 $ - 1.0 $ 3,850.00 $ - $ - 5 3650.00 $ - 10 - $ 3,05000 $ $ 20 $ 1670.00 $ 1670.00 1000% 8005 RESTOCKING FEE FOR 20' DUCTILE WATER MAIN AND FITTINGS (C.0.431 LS 5 2167.46 $ - $ - 1.0 $ 2167.46 $ - $ 216746 $ - $ - 1.0 - $ 2.167.46 $ - $ 3,050.50 $ 100.0% 8006 HMA COMMERCIAL MIX (INCLUDES ASPHALT BINDER) AS PER PLAN (C 0441 TON $ 165.00 5781 5 9,535.65 $ - $ - $ - $ 9 538 65 5781 5 9538.65 $ $ - 2,16746 100.0% 8007 PIPE LINING, SLIPLINING, LESS THAN OR EQUAL TO 36 IN. DIA. (C 0451 LF $ 127.19 $ - $ $ - 1600 5 203504 $ 203504 $ - - $ $ - $ $ $ 5 9,538.65 1000% 8008 ADDITIONAL DETOUR SIGNING(C.O. 451 L5 $ 5050.50 1.0 $ 505050 $ - 5 - $ - $ 5 050 50 100 $ 5050`0 E - E $ - 00% 8009 MOBILIZATION COST, 3 -WAY STOP CONTROL (C.O. 45) LS $ 30250 1.0 $ 302.50 $ - $ - $ - $ 302.50 S - - $ - $ ¢ - $ $ 505050 $ 100.0% 0010 SIGNING FOR 3 -WAY STOP CONTROL ICO. 251 DAY $ 293o 21.0 $ 62370$ - $ - $ - $ 62370 _ 00% 8011 TRAFFIC CONTROL FOR OUTSIDE LANE CLOSURE ON US 63 TC'4191C0D51 DAY $ 66.00 28.0 $ 1848.00 $ - $ - $ - $ 1848.00 S - S - S $ 0.0% 8012 WATER SERVICE RECONNECTION COPPER 1 IN. (C 045) EACH 5 1550.00 $ 1.0 $ 1550.00 $ - $ - $ 1550.00 $ - 10 $ 155000 - E - 0.0% 8013 WATER SERVICE LINE COPPER 1 IN. (C.015) LF 5 17.00 $ - 140 $ 23800 $ - $ - S 23800 $ 140 $ 23890 $ - $ - 5 155000 100.0% 8014 INTAKE SW51224IN. (CO#5) EACH $ 235000 1.0 $ 2350.00 $ - $ - $ 23`000 100 - E 2350.00 $ $ $ $ - $ 238.00 1000% - $ - $ 235000 1000% TOTAL / 7 11 _ _ 9 11I $ 1,447,154.18 $ 39,380.00 $ 11.367.06 $ 84,861.44 $ 1,579,762.61 $ 1,142,745.08 $ 17,858.00 5 13,03626 $ 78,072.30 $ 1,251,712.49 79.7% AECOM City of Waterloo SOCMon Construction Co. Has Waived the Right IO Sign Podia! Pay Estimates. Date vPullA - a- Page:012 TOTAL EARNED TO DATE LESS 3%RETAINAGE ($30,000 MAX) SUBTOTAL LESS PREVIOUS PAYMENTS DUE THIS ESTIMATE DIVISION I FED. -AID STREET DIVISION II FED: AID WATER DIVISION III NON PART. WATER DIVISION IV NON PART. SAN. SEWER TOTAL PROJECT 1,142,745.90 27,072.04 1,115,973.86 51,061,489.31 54,184.5 17.858.00 224.70 17,633.30 13.03626 391.09 12 645.17 1688330 $ 750.00' 12,645.17 76,072.30 2312.17 76,760.13 75,760.13 9 1,251,712.46 $ 30,000.00 $ 1,221,712.46 $1,166,777.91 $ / 54,934.55 5%0, 5.5 46'7'(- 6'4474S5 /a 8:31.9/ �GG)��,00- coo -,d !u .sc Vouchers Prepared by August 26, 2013 Pauline C CITY OF WATERLOO PAYMENT VOUCHER Batch No. Keyed By: Vendor AECOM Department: Engineering Address Grant/Project Code# City & State ************************************* Invoice Date INV# Qty/Unit 9002 A090313 Amount Description G/L Distribution 8/7/13 37366585 5,077.61 City Contract # 855 Fourth Street Bridge & Wall Repairs 6/29 - 8/2/13 Est # 4 412-07-7400-2161 Total $ 5,077.61 Special Instructions: 08/26/13 Q,5,1 Submitted y Date Approved By: Date An Equal Opportunity/Affirmative Action Employer 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 £COM Invoice To: Mr. Eric Thorson City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Invoice Date: August 7, 2013 , Project Number: 60287085 Invoice No: Your Authorization: Professional Service Agreement Dated January 28, 2013 Fourth Street Bridge and Wall Repairs Waterloo, Iowa Progress Billing: June 29, 2013 through August 2, 2013 Classification Hours Amount Senior Professional 23.00 Project Professional 20.00 Staff Professional 0.00 Professional 198.00 CAD/GIS Operator 133.00 Senior Technician 2.00 Technician 2.00 Project Support 7,75 Direct Expenses Total Costs to Date Less Previous Billing TOTAL AMOUNT DUE $5,519.60 2,482.40 0.00 17,800.20 10,138.22 191.40 140.65 591.98 6.96 $36,871.41 31,793.80 $5,077.61 Q (C � 0 4 a J Il 37366585 (.eu[;Q'411 • 1 Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 CITY OF WATERLOO PAYMENT VOUCHER Vouchers Prepared by Pauline C August 26, 2013 Batch No. Vendor Ament Inc., Address 625 32nd Avenue S.W. City & State Cedar Rapids, IA 52404 Invoice Date Keyed By: Department: Engineering Grant/Project Code# 9003 A090313 Invoice # Qty/Unit Amount Description G/L Distribution 6/13/13 G004.1220-0023801 2,257.50 Drainage way for Virden Creek Tribuatary 409-07-5300-2162 6/29 - 7/26/13 Total $ 2,257.50 Special Instructions: &L t 08/26/13 Submitted By Date Approved By: Date An Equal Opportunity/Affirmative Action Employer 5 Ament DESIGN INVOICE Jamie Knutson City of Waterloo 715 Mulberry Street Waterloo, IA 50703 August 16, 2013 Invoice No: 0G004.12200 - 0023801 Project 0G004.12200 City of Waterloo Virden Creek Drainage Way Drainage way for Virden Creek tributary. Design, surveying, platting, bid assistance, construction staking, construction observation and administration. Professional Services from June 29, 2013 to July 26, 2013 Fee Billing Phase Design Phase Services Platting Services Construction Phase Seryices Materials Testing Total Fee Professional Personnel Engineer 4 Haaland, Rob Engineer 6 Paisley, Jennifer Technician 3 Miller, Thomas Satterthwaite, Leanne Totals Total Labor Billing Limits Total Billings Limit Remaining Percent Fee Complete Earned 30,900.00 450.00 64,850.00 6,600.00 102,800.00 Previous Fee Billing Current Fee Billing Total Fee 95.00 100.00 0.00 0.00 Hours 15.50 .50 2.00 3.00 21.00 Current 2,257.50 Rate 115.00 150.00 80.00 80.00 Prior 29,805.00 29,355.00 450.00 0.00 0.00 29,805.00 29,805.00 0.00 Amount 1,782.50 75.00 160.00 240.00 2,257.50 To -Date 32,062.50 105,300.00 73 237 50 Total this Invoice 0.00 2,257.50 $2,257.50 Please pay invoices within 30 days to avoid a monthly finance charge of 1.5%. Remit payment to: AMENT DESIGN 625 32nd Avenue S.W. Cedar Rapids, IA 52404 Ph: (319) 378-1401 Fax: (319) 378-1975 609-14-5230-2113 CITY OF WATERLOO 9002 PAYMENT VOUCHER A090313 August 26, 2013 Vendor No. Batch No. Vendor Wayne Claassen Engineering Department: Engineering Department Address Grant/Project Code City & State Ciuty & State ************************** ********** Invoice Date Invoice No. Qty/Unit Amount Description 8/26/13 51208.008 Job # Special Instructions: 21,600.00 Total $ 21,600.00 Orange School Sanitary Sewer Extension City Contract No. 816 Services thru 8/16/12 -6/30/13 NP City Funds Keyed By: G/L Distribution 609-14-5230-2163 4/(X 0,1 /K., 8/26/13 Submitted By Date Approved By: Date An Equal Opportunity/Affirmative Action Employer Jamie Knutson, PE, City Engineer City of Waterloo WAYNE CLAASSEN ENGINEERING AND SURVEYING, INC. 2705 University Avenue P.O. Box 898 Waterloo, Iowa 50704 Fax 319/235-0028 319/235-6294 INVOICE - STATEMENT INVOICE NO. 2 715 Mulberry St. Waterloo, IA 50703 August 26 , 2013 Page 1 of 1 Job No.: 5120.008 Professional services provided from 8/16/2012 through 6/30/2013 for Construction Review Services for - Contract 816, FY 2012 Orange School Sanitary Sewer Extension. 1. Contract Amount $48,000 00 2. Amount Completed -75% $36,000 00 3. Amount paid to date ($14,400 00) 4. TOTAL AMOUNT DUE THIS INVOICE $21,600 00 04 & ILiggi1p TERMS: Net 30 days. (A service charge of 1' 'A% per month, whic i is 18% per anuny will be made on all invoices unpaid 30 days after their due date.) (City of Waterloo -Orange Sewer Ext2-13.uw) Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A090213 August 26, 2013 Department Engineering Vendor Name Snyder & Associates Grant/Project Code # 07LTF 5007 Address City & State Invoice Date ************************************* Invoice No. Qty/Unit Amount Description G.L. Distribution 8/14/13 110.0951.01A-23 $914.30 Wloo Stormwater Lift Station Hollywood C CDBG 409-07-5300-2103 $0.00 Design services Cedar Bend CDBG 409-07-5300-2103 $0.00 Design Services Fletcher Ave CDBG 409-07-5300-2103 Services thru 6/30/13 Est # 22 TOTAL 914.30 Spec al Instructions C' —7r 8/26/13 7 Submitted By Date Approved By Date An Equal Opportunity/Affirmative Action Employer ENGINEERS & PLANNERS SNYDER & ASSOCIATES INC. IOWA I MISSOURI I NEBRASKA I SOUTH DAKOTA I WISCONSIN Jamie Knutson City of Waterloo 715 Mulberry Street Waterloo, IA 50703-5783 Project INVOICE FOR PROFESSIONAL SERVICES Invoice No: 110.0951.01A Waterloo Stormwater Lift Stations - Hollywood Professional Services through July 31, 2013 August 14, 2013 110.0951.01A- 23 Basic Services Engineer VI Engineer V Engineer I Total Services Billing Limits Current Total Billings 917.00 Limit Adjustment Billings to Date Hours 4.50 1.00 4.00 9.50 Rate Amount 118.00 531.00 110.00 110.00 69.00 276.00 Prior 272,835.70 Total Prior Current 273,750.00 272,835.70 914.30 To -Date 273,752.70 273,750.00 -2.70 917.00 Phase Subtotal $914.30 Construction Services Billing Limits Current Total Billings 0.00 Limit Remaining Prior 0.00 To -Date 0.00 152,100.00 152,100.00 Phase Subtotal 0.00 Billings to Date Snyder & Associates, Inc. Amount Due this Invoice $914.30 Total Prior Current 273,750.00 272,835.70 914.30 Adam Bullerman REMIT TO: 2727 SW Snyder Blvd. P.O. Box 1159 I Ankeny, IA 50023-0974 p: (515) 964-2020 I f: 515-964-7938 email: ar@snyder-associates.com I Federal E.I.N. 42-1379015 Period EMIeo: Auuust 16, 2013 AECOM V F'� City of Waterloo Sikkim' Construction Co. Has Waived the Right to Sign Partial Pay ESOmaies, /22 3 Dale 0009 - (Uig -a - Pays 2 oft TOTAL EARNED TO DATE LESS 3% RETAINAGE ($30,000 MAX) SUBTOTAL LESS PREVIOUS PAYMENTS DUE THIS ESTIMATE DIVISION I FED --AID STREET DIVISION II FED:AID WATER DIVISION III NON PART. WATER DIVISION IV NON PART. SAN. SEWER TOTAL PROJECT 1,142,745,90 27,072.04 1 115 673.86 17,85800 22470 12633.30 13,03626 391,09 12.645,17 $ $ 78,072.30 2,312.17 75760,13 $1,061,496J1 54,184.5 16,883.30 12,645.17 750.00• $ 75,760.13 $ Ap i�6,70ss /oS/S -il OJ IS6-sc $ 1,251,712.46 $ 39,000.00 S 1,221 712.46 $1,160,777.91 Revised Contract y Change Order Revised Total Contract $ Amount 5 4,500.00 Corn Ivied Division I (Fed:Aid Street) Division 11 (Fed. -Aid Water) Division Iii (Non Pare. Water) Division IV (Non Part. Sewer) Division) (Fed -Aid Street Division 11 (Fe:Aid Water) f Division Ill (Non Part. Water) Division N (Non P rt. San. Sewer) Total % Line No. Item Description Units Unit Cost Quantity Contract $ Amount Quantity Contract $ Amount Quantity, Contract $ Amount Quantity Contras! S Amount Quantity $ Amount Quantity $Amount Quantity S Amount Quantity 5 Amount fATou^Unt To Date Item Complete 0590 FENCE SAFETY LF $ 300 1,500.0 $ 450000 S - $ 1500,0 950 150 $ 4500,00 E 1900.00 $ 2250.00 $ - 5 - $ - E - $ - $ - $ - S - 5 - $ 4,500.00 $ 190000 $ 2250.00 1000% 135.7% 53.6% 0000 REMOVAL AND REINSTALLATION OF FENCE CHAIN LINK LF 5 2000 70.0 5 140000 5 - - 5 $ - S 5 1400.00 0610 REMOVE AND REINSTALL SIGN AS PER PLAN EACH $ 15000 28.0 $ 4200.0D $ - - $ - - $ - $ 4200.00 $ 1 449.00 5 107920 $ 3987.05 0620 W000 POSTS FOR TYPE A OR B SIGNS 4 IN. X4 IN. LF $ 900 161.05 144900 $ - E - - 17.0 5 - $ - $ 977.50 $ - $ - $ - 5 - $ - - $ - $ - S - S - $ - S - $ - $ - $ - $ 977,50 S 0.0% 00% 245% 00% 0630 TYPE A SIGNS, SHEET ALUMINUM SF S 1900 56,11 5 10]920 5 - $ § $ 0640 PAINTED PAVEMENT MARKING WATERBORNE OR SOLVENT -BASED STA $ 57.50 693 $ 3987.05 $ - $ - 5 - 0650 PAINTED SYMBOLS AND LEGENDS WATERBORNE OR SOLVENT -BASED EACH 9 0000 22.0 $ 1760.00 $ - $ $ $ 1760.00 0660 TRAFFIC CONTROL LS 5 730000 1.0 $ 7300.00 $- - - 5 132500 0]5 $ 547500 - - E - 547500 750% 0670 FLAGGER$ EACH $ 325.00$ 50 $ 1625.OD 5 - 3 - 5 - $ 5 162500 $ 2500000 10 S - $ 25000.00 $ - $ $ - E - $ $ - $ - $ - 3 - $ $ 2500000 0.0% 1000% 0680 MOBILIZATION LS $ 25000.00 1.0 $ 25000.00 $ - $ - $ - 0690 SPOT REPAIR BY PIPE REPLACEMENT BY COUNT (CO.45) EACH $ 500.00 $ - $ - $ - 00 $ - $ - $ _ $ - $ - $ - 10 $ 50000 $ 500.00 #DNNI 0700 SPOT REPAIR BY PIPE REPLACEMENT, BY LINEAR FOOT (CO. X51 LF $ 70.00 $ 5 - $ 0.0 S - 3 - 200 $ - S 780.00 $ - $ .120 $ 84050 5 - $ 840.00 $ 780.00 #ONN! 18.5% 0710 WATER MAIN, TRENCHED DUCTILE IRON PIPE (DIP§ 6 IN. LF $ 39.00 $ - 108.0 $ 421200 - $ - $ - $ - 5 4212,00 5 100000 0720 WATER MAIN TRENCHED, DUCTILE IRON PIPE IDIPI, B IN. LF 5 50,00 $ - 360 $ 180000 $ $ 050 240 140 100 5 - $ - $ - $ - ; - 5 - $ - $ 3250 S 3600.00 $ 2100.00 $ 350.00 5 $ - 500 1840 10 2.0 $ 2500.00 5 184000 $ 560000 $ 150000 $ - $ - $ - $ - S - S - $ - 5 - $ - 40 4.0 141.8 5 - $ - $ - $ - 5 2,60000 S 6,000.00 $ 2268.80 $ - $ - $ - $ - $ - $ 9 - $ - $ - S - $ - $ - $ - $ - $ - $ - $ - 5 - $ 2.500.00 $ 184000 $ 5,600,00 $ 150000 $ 260000 $ 6000.00 $ 226680 $ 32.50 9 3.60000 $ 2100.00 S 350.00 $ - 130.9% 0.0% 32.4% 33.3% 667% 80.0% 133.3% 156.5% 15.9% 51.0% 297% 31.8% 00% 0730 WATER MAIN TRENCHED DUCTILE IRON PIPE IOIP),20 IN. IC.O.431 LF $ 150.00 $ - 00$ - - $ 568000 $ 1680000 0740 FITTINGS BY WEIGHT DUCTILE IRON(COX3) LB $ 1000 $ - 568,0 $ 568000 $ - $ - 0750 FIRE HYDRANT ASSEMBLY, WM-201 EACH S 5,600.00 5 - 3.0 $ 16800,00 $ - $ - 0760 REMOVE FIRE HYDRANT EACH $ 750.00 $ - 3.0 $ 2,250.00 $ - $ - $ 2250.00 $ 3,250.00 $ 4500,00 $ 1449.60 0770 REMOVE WATER VALVE MANHOLES EACH $ 650.00 $ - $ - 5.0 5 325000 $ - 0780 WATER SERVICE RECONNECTION COPPER 3/4 IN. EACH $ 1500.00 $ - $ - 3.0 $ 4500.00 $ - 0790 WATER SERVICE LINE, COPPER, 3/41N. LF $ 16.00 $ - $ - 90.6 $ 144960 5 - 0800 MOWING ACRE $ 65.00 314 $ 204.10 $ - $ - $ - $ 204.10 $ 700500 0810 MULCHING, WOOD CELLULOSE FIBER ACRE $ 1500.00 4.71 $ 708500 $ - 5 - $ - 0820 SEEDING AND FERTILIZING (URBAN) ACRE 5 1,50000 4,71 $ 706500 $ - $ - $ - $ 700500 0830 STABILIZING CROP - SEEDING AND FERTILIZING (URBAN) ACRE $ 350.00 3.14 $ 1099.00 $ - 3 - $ - $ 109900 0840 SILT FENCE LF $ 250 13100 5 3275,00 5 - $ - $ - $ 327500 $ 786.00 0850 REMOVAL OF SILT FENCE OR SILT FENCE FOR DITCH CHECKS LF $ 0.60 1310.0 $ 786.00 $ - $ - 5 - 0860 MAINTENANCE OF SILT FENCE OR SILT FENCE FOR DITCH CHECK LF $ 0.50 500.0 $ 250,00 S - $ - $ - $ 25000 3 - $ - $ - F - $ $ - $ 00% 0870 PERIMETER AND SLOPE SEDIMENT CONTROL DEVICE 12 IN. OLA. tF $ 2.95 3,0580 $ 9021.10 F - 5 - $ § 9,021.10 $ 1834.60 $ 500.00 16000 100.0 30 $ 495600 S 60.00 5 150000 $ - $ - 5 - $ - E - $ - $ - S - 5 - - $ - $ - S - E - $ 4958.00 $ 6000 $ 150000 $00% " 00% 549% 33% 300.0% 0880 REMOVAL OF PERIMETER AND SLOPE SEDIMENT CONTROL DEVICE LF $ 0.60 30580 $ 1834.80 $ - $ $ - 0690 MOBILIZATION EROSION CONTROL EACH S 500.00 10 $ 50000 $ - $ - $ - 0900 MOBILIZATION EMERGENCY EROSION CONTROL EACH $ 100000 10 $ 1000.00 $ - $ - $ - 5 1,00000 CHANGE ORDERS 8001 CUT STRIP STOCKPILE AND PLACE SOD (C,O.#11 50 S. 9612 60,0 5 585720 $ - $ - $ - $ 5887.20 $ 9000.00 $ 3870 $ 3800.000 60.0 57.81 $ 5887,20 $ - - $ S - $ - $ 9,53665 5 - 10 $ - 5 - $ - $ 3050.00 $ - $ - S - 1,0 S - $ - E - $ - $ 216746 $ - $ 1500 250 $ - $ 900000 5 16]0.00 $ - $ - $ - 5 588720 S 9000.00 $ 385000 S 385.00 $ 216746 $ 9530,65 1000% 100,0% 100.0% 100.0% 1000% 100.0% 8002 SANITARY SEWER SERVICE STUB POLYVINYL CHLORIDE PIPE (PVC] ICO#2) LE $ 6000 $ - ( - $ - 150.0 $ 900000 8003 SANITARY SEWER MAHOUT SW -203 (COMP) EACH $ 835.00 - $ - $ - - 20 $ 1,6]0.00 8004 MANHOLE. STORM SEWER, SW -402 O p2 (C #3) EACH 5 3.85300 $ - 1.0 $ 3&W.CO 5 - $ f - 8005 RESTOCKING FEE FOR 20' DUCTILE WATER MAIN ANO FITTINGS (C,O.U3) LS $ 2167.46 $ - $ - 1.0 $ 2167.46 $ - 5 2167.46 $ 9,538.65 $ 2035.04 8006 HMA COMMERCIAL MIX (INCLUDES ASPHALT BINDER) AS PER PLAN ICO,941 TON $ 165,00 5781 $ 9530.65 5 - $ - $ - 8007 PIPE LINING SLIPLINING, LESS THAN OR EQUAL TO 361N. DIA. (CORS) LF $ 127.19 $ - $ - $ 1600 $ 203504 8006 ADDITIONAL DETOUR SIGNING (C.0445) LS S 5050.50 10 $ 5050.50 $ - $ - $ - $ 5050,50 1.00 $ 5050,50 E - $ - $ - - $ - $ - $ - $ - $ - $ $ - $ 505050 $ 0,0% 100,0% 0,0% 8009 MOBILIZATION COST 3 -WAY STOP CONTROL (0,0, #51 LS $ 302.50 1.0 $ 30250$ - $ - $ $ 30850 $ 62320 8010 SIGNING FOR SWAY STOP CONTROL (C.0.1/5) DAY 5 29.70 21,0 $ 623,70 $ - S - $ - 8011 TRAFFIC CONTROL FOR OUTSIDE LANE CLOSURE ON US 63, TC -419 (C,O.#51 DAY $ 6600 28,0 S 1,84800 $ - $ - $ - 5 184800 $ 1,550.00 $ 238,00 $ - $ - 5 - 10 14,0 $ - $ 155000 $ 23800 S - $ - $ - - $ - E $ $ - $ - $ 155000 $ 00% 0,0% 100.0% 6012 WATER SERVICERECONNECTION COPPER 1IN. (C,O#5) EACH $ 1550,00 $ - 10 5 1.550.00 S - $ - 6013 WATER SERVICE LINE COPPER. I IN. (0.0.115) LF 5 17.00 $ - 14.0 $ 238.005 $ - 8014 INTAKE SW -512 24 IN. ICO451 EACH 5 2,350.00 1.0 $ 2300,00 E - $ - $ 2,300.4 1.00 $ 235000 E - 4 - - _ $ - 238,00 $ 2050.00 1000 % 1000% TOTAL /, A A /) $ 1,447,154,18 $ 36,380.00 $ 11,367.00 $ 84,86144 5 1,979,762.68 $ 1,142,745,90 $ 17,858,00 $ 13,03626 $ 79,072.30 5 1,251,712.46 79,7% AECOM V F'� City of Waterloo Sikkim' Construction Co. Has Waived the Right to Sign Partial Pay ESOmaies, /22 3 Dale 0009 - (Uig -a - Pays 2 oft TOTAL EARNED TO DATE LESS 3% RETAINAGE ($30,000 MAX) SUBTOTAL LESS PREVIOUS PAYMENTS DUE THIS ESTIMATE DIVISION I FED --AID STREET DIVISION II FED:AID WATER DIVISION III NON PART. WATER DIVISION IV NON PART. SAN. SEWER TOTAL PROJECT 1,142,745,90 27,072.04 1 115 673.86 17,85800 22470 12633.30 13,03626 391,09 12.645,17 $ $ 78,072.30 2,312.17 75760,13 $1,061,496J1 54,184.5 16,883.30 12,645.17 750.00• $ 75,760.13 $ Ap i�6,70ss /oS/S -il OJ IS6-sc $ 1,251,712.46 $ 39,000.00 S 1,221 712.46 $1,160,777.91 E. DONALD STREET RECONSTRUCTION STICKFORT CONSTRUCTION CO. PAY ESTIMATE NO.12 WATERLOO, IOWA Period Endln9: Auqusl f6, 2013 Line No. Item Description Units Unit Cost Revised Contract by Change Order Revised Total Contract $ Amount S &OW.00 $ 897.60 Corn toted Total $ Amount To Date S 4400.00 $ 138240. $ 4125000 5 75.00 $ 10 786.00 S 316500 $ 59 850,00 %Of Item Complete 220.0% 154.0%. 90.3% 5.0% 53.0% Division I (Fed-AidStreet) Division (Fe II :Aid Water) Division III (Non Part. Water) Division (Non IV art. Sewer) (Fe OMstenI :Aid Street) Division II (Fed. -Aid Water) Division 111 (Non Part. Wafer) Division N (Non Part, San. Sewer) Quantity 0.02 748 Contract $ Amount S 2000.00 $ 897.60 Quantity Contract $ Amount 5 - S - Quantity Contract 3. Amount £. - S - Quantity Contract $ Amount $ - $ - Quantity 004 115.2 7500.0 150 1,070,6 21.1 2100,0 $Amount 5 4400.00 $ 1302.40 $ 41,250.00 5 75.00 S 18 786.00 $ 3,16500 5 59050.00 Quantity $ Amount $ - S - $ - 5 - S - 5 - 5 - Quantity $ Amount $ - $ - $ - F - $ - S - I. - Quantity S Amount $ - $ - 5 - S - S - S - $ - 0010 CLEARING AND GRUBBING ACRE S 100000.00 0020 CLEARING AND GRUBBING UND $ 12.00 0030 EXCAVATION, CLASS 10, ROADWAY AND BORROW CY $ 5.50 7629.0 300.0 3,544.6 5 4495450 $ 4500.00 $ 35,446.00 $ - 5 - 5 - S - 3 - $ - S - $ - $ - S 44959.50 S 450.00 S 35 446.00 0040 EXCAVATION CLASS 12 BOULDERS OR ROCK FRAGMENTS CT $ 5.00 0050 TOPSOIL FURNISH AND SPREAD CY $ 10.00 0060 SPECIAL COMPACTION OF SUBGRADE STA 5 150.00 21.1 $ 317100 $ - S - $ - 5 3171.00 994% 74.4% 0070 MODIFIED SUBBASE CY S 2650 2821.0 $ 8039050 S - $ - $ - S 80 398.50 0080 SHOULDER CONSTRUCTION, EARTH STA $ 100,0 41.7 $ 4,170.00 $ - S - $ - 5 4170.00 22.1 5576.6 § 2,21000 5 241187.95 $ - $ - $ - S - $ - $ - S 2210.00 5 241 18295 53.0% 53.0% 0090 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT SY $ 43.25 10521.9 $ 455 072.18 8- - $ $ - S 455 072.18 CLASS C CLASS 3 DURABILITY 9IN. 0100 PORTLAND CEMENT CONCRETE PAVEMENT SAMPLES LS $ 135000 1.0 1.020,0 1.0 60 $ 1,35000 $ 1632000 $ 2,000.00 $ 300.00 $ - S - $ - $ - S - $ - S - S - 5 - $ - 5 - $ - 5 1350.00 F 16,320,00 5 2000.00 $ 300.00 307.9 5.0 S - 5 492640 S - $ 250,00 $ - $ - S - $ - $ - S - S - S - $ - $ - $ - S - $ - 3 492640 $ - $ 250,00 0.0% 30.2% 0.0% 833% 0110 GRANULAR SURFACING ON ROAD. CLASS B CRUSHED STONE TON $ 1600 0120 REMOVAL OF CONCRETE FOOTINGS, AS PER PLAN EACH 5 2000.00 0130 REMOVAL OF SIGN EACH 5 50.00 0140 APRONS CONCRETE 42 IN. DIA, EACH S. 2200.00 1.0 $ 2.200,00 $ - $ - $ - 5 220000 1,0 16.0 1.0 3.0 2.00 400 3.00 2.0 2.0 $ 2200,00 5 - $ - $ 94,56000 5 997500 $ 7,950,00 $ 5,300.00 $ 3050,00 $ 0250.00 8 6,200.00 $ 5700.00 5 - $ - $ - $ - $ S - - $ - 5 - $ - $ - - S - $ - S - $ - 5 - 5 - $ - F - S - $ - S - 2.0 50 5 - $ 560000 $ 14750.00 $ - $ - $ - $ - $ - S - $ - $ - 8 220000 $ 5680.00 $ 14,7`4.00 S 94 560.00 5 997500 $ 795000 S 5 300 00 5 3050.00 5 025000 $ 6,200.00 $ 5 700 W 100.0% 200.0% 100.0% 266.76 100.0% 300,0% 100.0% 50.0% 600% 100.0% 100.0% 0100 MANHOLE. SANITARY SEWER, SW -301, 40 IN, EACH $ 2840.00 $ - $ - $ - 5 - S - $ - 10 5.0 S 2.84000 $ 14,750.00 $ 284000 $ 1475000 0160 MANHOLE SANITARY SEWER SW -303 481N. EACH 5 2950.00 0170 MANHOLE. STORM SEWER SW -901.72 IN, EACH $ 5.91000 60 $ 35460.00 $ - § - $ - $ 35460.00 0180 MANHOLE, STORM SEWER. SW -401,961N. EACH 5 9975.00 1.0 1.0 2.0 § 9,97500 $ 2650.00 $ 5300.00 $ - § - $ - $ - $ - 5 - S - $ - $ - 5 9975.00 S 2650.00 $ 5300.00 0190 INTAKE SW -507 EACH S 2650.00 0200 INTAKE, SW -500 EACH $ 2.650.00 0210 INTAKE SW -50B MODIFIED EACH $ 305000 24 50 $ 6,100.00 $ 13750.00 $ - $ - 5 - $ - 5 - $ - S 610000 $ 13750,00 0220 INTAKE SW -510 EACH 5 2750.00 0230 INTAKE, SW -510 MODIFIED EACH $ 3100.00 20 5 6200.00 $ - $ - $ - 5 6200.00 0240 INTAKE SW -511 MODIFIED EACH $ 2850.00 2.0 $ 5700.00 $ - $ - $ - $ 5700.00 0250 INTAKE, SW -541 EACH $ 2700.00 7.0 5 1890000 $ - $ - $ - $ 18900.00 8.0 2.0 $ 21,600.00 $ 5400.00 $ - $ - $ - $ - $ - $ - § 21600,00 $ 5 400 00 1143% 40.0% 154% 00% 100,0% 667% 0.0% 150,0% 2000% 109.0% 121.4% 0260 INTAKE, SW -541 MODIFIED EACH $ 2700.00 5.0 $ 13 500,00 S - $ - $ - $ 13 500.00 0270 INTAKE EXTENSION UNIT SW -592 EACH 5 900.00 13.0 2.4 $ 11700.00 $ 7900.00 $ - 5 - $ - $ - $ - 8 - $ 11700.00 $ 740000 2.0 5 1800.00 $ -- $ - $ - $ - $ - $ - S - S 1,000.00 $ - 0280 INTAKE SW -545 EACH $ 3700.00 0290 DROP CONNECTION SW -307 EACH $ 2.640.00 § - $ - $ - 3.0 $ 7920.00 $ 7920.00 20 S - $ 800.00 $ - 5 - 5 - $ - S - $ - $ - 30 $ 792000 $ - $ - $ 7.92000 5 80000 5 - 0300 MANHOLE ADJUSTMENT MINOR EACH 5 400.00 3.0 2.0 $ 1200.00 $ 1700.00 $ - $ - 5 - $ - $ - S - $ 1200.00 $ 1700.00 0310 MANHOLE ADJUSTMENT MAJOR EACH $ 850.00 0320 CONNECTION TO EXISTING MANHOLE EACH § 125000 $ - $ - $ - 2.0 5 2500.00 $ 2 500.00 20 2.0 3431,0 $ 2.00.00 $ 3,4)000 $ 25389.40 $ - $ - $ - $ - S - $ - 10 § 1250.00 8 - $ - $ 3750.00 $ 3000.00 $ 25389,90 0330 CONNECTION TO EXISTING INTAKE EACH S 1500,00 14 3147.4 $ 1500,00 $ 23290,76 $ - $ - S - $ - $ - $ - $ 1500.00 $ 2329076 0340 SUSDRAIN, LONGITUDINAL (SHOULDER) 414. DR. LE $ 7.40 0350 SUBDRAIN OUTLET (RF -19C) EACH S 100,00 260 5 2800,00 $ - $ - 5 - $ 2800.00 34,0 $ 3400.00 S - § - § - $ 3400,00 0350 STORM SEWER GRAVITY MAIN TRENCHED REINFORCED CONCRETE IS 5 3300 7120 5 23496,00 $ - $ - $ - $ 23496.00 690.0 $ 22,710.00 $ - 5 - $ - 5 22710.00 96.9% PIPE (RCP) 20000 (CLASS IIIL '15 IN. 0370 STORM SEWER GRAVITY MAIN TRENCHED REINFORCED CONCRETE LF 5 53,00 224.05 1187200 $ - $ - $ - $ 118720 20203 1070600 S - $ - § - $ 10706.00 90.2% PIPE (RCP) 20000 (CLASS 110 30IN, 0380 STORM SEWER GRAVITY MAIN TRENCHED REINFORCED CONCRETE LF 5 76.00 400.0 $ 30,400.00 $ - S - S - $ 30400,00 390,5 $ 29678,00 $ - $ $ - $ 29678.00 97.6% PIPE IRCPL 20000 (CLASS 110 36 IN. 0390 STORM SEWER GRAVITY MAIN TRENCHED REINFORCED CONCRETE IS $ 94.00 30960 3 291,02400 $ - $ - $ - S 291 024.00 41804 $ 298 920.00 $ - $ - $ - $ 290920.00 102.7% PIPE (RCP) 2000D (CLASS 111) 42 IN. 0400 REMOVE STORM SEWER PIPE LESS THAN OR EQUAL TO 36 IN, IF $ 13,00 888,0 $ 11544,00 $ - S - $ - $ - $ - 166,8 $ - $ 550490 $ 1154400 8 5504,40 11064 $ 15.418.00 5 - $ - $ - $ - 5 - 163.1 $ - $ 538230 5 IS 418.00 $ 5382,30 133.6% 97,8% 0410 SANITARY SEWER GRAVITY MAIN, TRENCHED 8 IN. IF $ 33.00 0420 SANITARY SEWER GRAVITY MAIN, TRENCHED, 12 IN. LF $ 45,0D $ - $ - S - 74,0 $ 333000 $ 333000 $ - 5 - $ - S - S - 04% 50.0% 92,6% 0430 SANITARY SEWER GRAVITY MAIN TRENCHED DUCTILE IRON PIPE (DIP), 8 IN. IS F 100,00 $ - $ - $ - $ - $ - 5 - 20,0 160,0 $ 2000.00 $ 2460000 $ 200000 $ 24800,00 $ - 5 - $ - $ - $ - $ - 1003 1460 1000.00 $ 22,94000 S 100000 $ 22940.00 0440 SANITARY SEWER SERVICE STUB WITH RISER DUCTILE IRON B IN, IS 3 155,00 0450 REMOVE SANITARY SEWER PIPE LESS THAN OR EQUAL TO 36 IN, LF $ 14,00 640 $ - $ 320,00 $ - $ - $ - $ - 608.0 S 851200 $ - $ 8,51200 S 320,00 64.4 3080 7.665.1 10.4 480.7 $ - $ 320.00 5 1071,00 $ 3832550 $ 5,400.00 5 2403,50 S - $ - $ - S - $ - $ - $ - $ - 8 - $ - $ - $ - 510,0 S 7140.00 $ - S - $ - S - $ - S 714000 $ 320.00 $ 107100 S 38325.50 $ 5400.00 $ 2403.50 83,9% 100,0% 69,5% 97,8% 100,0% 68,0% 0460 ENGINEERING FABRIC SY $ 5,00 0470 REVETMENT, CLASS E TON 5 35,00 44,00 7839,2 $ 1,540.00 $ 39,171.00 $ - 5 - $ - S - $ - $ - $ 1540,00 $ 39171,00 0480 REMOVAL OF PAVEMENT SY $ 5,00 0490 REMOVAL OF INTAKES AND UTILITY ACCESSES EACH $ 300,00 18,0 $ 5,400,00 S - $ - 5 - 8 5.400.00 0500 REMOVAL OF RECREATIONAL TRAIL SY 5 5.00 708.4 $ 3,53200 $ - $ - $ - $ 353200 0510 RECREATIONAL TRAIL PORTLAND CEMENT CONCRETE 6 IN. SY 3 34,50 725,4 $ 25,02630 $ - $ - S - $ 2502630 363.0 158.6 517.7 $ 12,523,50 $ 793.00 5 18637,20 S - $ - $ - $ - $ - $ - $ - $ - $ - 5 12523.50 $ 793.00 $ 18637,20 50,0% 665% 74,9% 0520 REMOVAL OF SIDEWALK SY $ 5.00 238,8 691.1 $ 1.193,00 $ 24,879.60 $ - $ - $ - S - 5 - $ - $ 1.19300 $ 24879,60 0530 SIDEWALK P.C. CONCRETE, 4 IN. SY $ 36,00 0540 SIDEWALK P.C. CONCRETE 6IN, SY $ 38,00 151,5 994,0 $ 5.75100 $ 10868,00 $ - S - $ - $ - $ - S - $ 5,75700 $ 10868,00 101,7 2004 4155 2441 100 $ 3,864.60 $ 4,400.00 $ 14.625,60 $ 4205.50 5 1,600.00 $ - F - $ - $ - $ - $ - $ - S - S - $ - $ - S - $ - $ - $ - $ 3,864.60 S 4400,00 $ 1462550 $ 120550 $ 1600,00 67.1% 40.5% 45,5% 36.4% 88.9% 0550 DETECTABLE WARNINGS SF $ 22.00 0560 DRIVEWAY, P.C. CONCRETE, 6 IN. SY S 35.20 912.2 652,1 18,0 $ 32,10944 $ 331050 $ 180000 $ - 3 - $ - $ - S - $ - 5 - $ - $ - $ 32 109.44 $ 3.31050 $ 180000 0570 REMOVAL OF PAVED DRIVEWAY SY $ 5,00 0580 SAFETY CLOSURE EACH $ 100.00