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Home My WebLink About12/02/2013CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. October 25, 2013 1st Floor Conference Room Members Present; Member Excused: Member Absent: Others Present: Bonetta Culp, John Blitsch Tim Luce Abraham Funchess (ex officio) Sandie Greco, Paul Huting, Kent Shanlde, Mark Rice, Larry Smith, Cheryl Huddleston Moved by Blitsch, seconded by Culp to approve the October 25, 2013 Agenda. Motion carried. Moved by Blitsch, seconded by Culp to approve the September 19, 2013 Minutes. Motion carried UNFINISHED BUSINESS The Civil Service List for Recreation Services Manager -Leisure Services was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 8/19/13 and the Civil Service Commission approved the job description and testing criteria on 8/23/13. This is a new position as part of the addition of the SportsPlex to Leisure Services. The position was posted as a promotional in all City departments. We received a resume from one candidate who was interviewed by Craig Clark from Building Inspections/Maintenance, Kent Shankle from Culture & Arts and Cheryl Huddleston from Human Resources. The list has 1 white male. Moved by Blitsch, seconded by Culp: We, the members of the Civil Service Commission, cert the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Recreation Services Manager for the City of Waterloo, Iowa Leisure Services Department. List shall exhaust upon appointment. CERTIFIED LIST Mark Gallagher Motion carried. The Civil Service List for Recreation Supervisor -Leisure Services was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 8/19/13 and the Civil Service Commission approved the job description and testing criteria on 8/23/13. This is a new position as part of the addition of the SportsPlex to Leisure Services. The position was posted as a promotional in all City departments. We received a resume from one candidate who was interviewed by Craig Clark from Building Inspections/Maintenance, Kent Shankle from Culture & Arts and Cheryl Huddleston from Human Resources. The list has 1 white male. Moved by Culp, seconded by Blitsch: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Recreation Supervisor for the City of Waterloo, Iowa Leisure Services Department. List shall exhaust upon appointment. CERTIFIED LIST Robert Etringer Motion carried. The Civil Service List for Education Coordinator -Culture & Arts was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 7/22/13 and the Civil Service Commission approved the job description and testing criteria on 8/23/13. There is a vacancy due to a retirement. The position was advertised in the Courier, posted on the City website and cable channel and a notice sent to the agencies, organizations and individuals on the Affirmative Action list and in all City departments. We received 31 resumes and 10 candidates were invited to interview. Marilyn DeKoster from the Center for the Arts Board, Laura Stammler from the Culture & Arts Department and Cheryl Huddleston from Human Resources conducted the interviews. Two candidates cancelled and 1 did not pass the interview. The Civil Service List has 6 white females and 1 black female. Moved by Blitsch, seconded by Culp: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Education Coordinator for the City of Waterloo, Iowa Center for the Arts. Appointment(s) shall be made from this list for the next year (October 25, 2013 — October 24, 2014). CERTIFIED LIST Carolyn Carpenter Lisa Klenske Barbara Bolser Angi Reid Diane Schupbach Lori Ann Dale Amanda Golwitzer Motion carried. The Civil Service List for Curator -Culture & Arts was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 7/22/13 and the Civil Service Commission approved the job description and testing criteria on 8/23/13. There is a vacancy due to a promotion. The position was advertised in the Courier, posted on the City website and cable channel and a notice sent to the agencies, organizations and individuals on the Affirmative Action list and in all City departments. We received 36 resumes and 10 candidates were invited to interview. Marilyn DeKoster from the Center for the Arts Board, Laura Stammler from the Culture & Arts Department and Cheryl Huddleston from Human Resources conducted the interviews. Two candidates cancelled. The Civil Service List has 3 white males, 1 black male and 4 white females. Moved by Blitsch, seconded by Culp: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Curator for the City of Waterloo, Iowa Center for the Arts. Appointment(s) shall be made from this list for the next year (October 25, 2013 — October 24, 2014). CERTIFIED LIST Chawne Paige Elizabeth Andrews Nathan Arndt Jacqueline McGlade Madison Webb Nathan Shepard Alexis Steckel Howard Spencer Motion carried. The Civil Service List for Associate Planner -Community Planning & Development was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 8/5/13 and the Civil Service Commission approved the job description and testing criteria on 8/23/13. There is a vacancy due to a resignation. The position was advertised in the Courier, posted on the City website and cable channel and a notice sent to the agencies, organizations and individuals on the Affirmative Action list and in all City departments. We received 46 resumes and 23 candidates were invited to interview. Aric Schroeder and Shane Graham from Planning and Nancy Culpepper from Human Resources conducted the interviews. Four candidates cancelled, 1 did not show for the interview and 5 did not pass the interview. The Civil Service List has 6 white males, I black male, 1 Asian male and 2 white females. The Reserve List has 2 white males and 1 white female. Moved by Culp, seconded by Blitsch: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Associate Planner for the City of Waterloo, Iowa Community Planning & Development Department. Appointment(s) shall be made from this list for the next year (October 25, 2013 — October 24, 2014). CERTIFIED LIST Andrew Kass Casey Mai Adrienne Volker Hoa Dao Taylor King David Ripperda Brian Gedlinske Jason Ehrig Mohammed Shireh Robert Jeffries The reserve list shall be held in reserve and must be certified within the first year in order to be utilized RESERVE LIST Terry Schweitzer Kenan Aldzic Aimee Winter Motion carried. Updates Fitness Specialist — Leisure Services Approved by Human Resources on 8/19/13 and by Civil Service on 9/19/13. New position. Advertised in the Courier, listed on City website and cable channel, notice sent to agencies, organizations and individuals on the Affirmative Action list and posted in all City departments. Received 23 resumes and will be interviewing soon. Facilities Specialist — Leisure Services Approved by Human Resources on 8/19/13 and by Civil Service on 9/19/13. New position. Advertised in the Courier, listed on City website and cable channel, notice sent to agencies, organizations and individuals on the Affirmative Action list and posted in all City departments. Received 21 resumes and will be interviewing soon. Aquatics/Member Services Specialist — Leisure Services Approved by Human Resources on 8/19/13 and by Civil Service on 9/19/13. New position. Advertised in the Courier, listed on City website and cable channel, notice sent to agencies, organizations and individuals on the Affirmative Action list and posted in all City departments. Received 7 resumes and will be interviewing soon. Animal Control Services Officer — Traffic Operations Approved by Human Resources on 8/26/13 and by Civil Service on 9/19/13. New position. Advertised in the Courier, listed on City website and cable channel, notice sent to agencies, organizations and individuals on the Affirmative Action list and posted in all City departments. Received 17 resumes and will be interviewing soon. Equipment Operator II — Street Dept Approved by Human Resources on 9/9/13 and by Civil Service on 9/19/13. Promotional position posted in all City departments. Received 1 resume. Equipment test on 10/25/13 and will be interviewing soon. NEW BUSINESS The job description and testing criteria for Waste Services Technician — Waste Management Services was presented for, approval. There is a vacancy due to a transfer. There are only minor changes in the job description. The position was approved by the Human Resources Committee on 10/7/13. Moved by Blitsch, seconded by Culp to approve the job description and testing criteria for Waste Services Technician — Waste Management Services. Motion carried. The job description and testing criteria for Medical Officer — Fire Rescue was presented for approval. This is a promotional position that was approved by the Human Resources Committee on 9/23/13. There is a vacancy due to a transfer. There are only minor changes to the job description. Moved by Culp, seconded by Blitsch to approve the job description and testing criteria for Medical Officer — Fire Rescue. Motion carried. The job description and testing criteria for Mechanic — Street Department was presented for approval. There is a vacancy due to a retirement. The position is replacing a welder/mechanic. There are only minor changes in the job description. The position was approved by the Human Resources Committee on 9/23/13. Moved by Blitsch, seconded by Culp to approve the job description and testing criteria for Mechanic — Street Department. Motion carried. OTHER BUSINESS Matt Andersen has made a written request to have his name removed from the Fire Lieutenant Civil Service List due to personal reasons. Moved by Culp, seconded by Blitsch to approve removal of Matt Andersen's name from the Fire Lieutenant Civil Service List. Motion carried. With no further business, moved by Blitsch, seconded by Culp to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission Amended Council Agenda Items Council Meeting Monday, December 2, 2013 DELETE Environmental clearance has not been received to proceed with improvements 12. F.Y. 2013 Blowers Creek Storm Water Lift Station and Dry/ Run Creek Improvements, Contract No. 842 Motion to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as January 13, 2014; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Jamie Knutson, P. E., Associate Engineer THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, DECEMBER 2, 2013 CITY OF WATERLOO GOALS 1. Support economic development effortsthatattract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. December 2, 2013 Roll Call. Moment of Silence. Pledge of Allegiance: Dennis Clark, General Manager of Waterloo Water Works. Agenda, as proposed or amended. Minutes of November 25, 2013, Regular Session, as proposed. Page 2 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request to certify the following assessments to properties for work performed by the Water Works, together with recommendation of approval of Board of Water Works Trustees: Address Amount to certify 1661 Newell Street $2,280.00 914 South Street $1,252.00 Submitted by Dennis Clark, General Manager of Waterloo Water Works b. Motion to approve the following: 1. 2. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to exceed Troy Luck, Lieutenant Interviewing/ Interrogation Techniques & Courtroom Emmetsburg, Maryland 4/5/14 - 4/ 19/ 14 $300.48 Wendy Drinovsky, Records Manager & Rose Davis, Clerk Empower 2014 Laserfiche Conference Anaheim, California 1/ 14/14 - 1/ 18/ 14 $1,556.00 December 2, 2013 3. 4. 5. 6. 7. 8. 9. Page 3 Tom Lind & Patrick Iowaague of Cities Municipal Independence, Iowa 12/7/ 13 $350.00 Morrissey, Council Elects Leadership Conference C Liquor, Outdoor Service Renewal 9/30/ 14 Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Casey's 218 Pub 4010-4018 University Avenue C Liquor, Outdoor Service Renewal 9/30/ 14 X Damon's Sports Bar & Grill 2122 Kimball Avenue C Liquor Renewal 10/4/14 X Fareway Stores, Inc. #951 40 W. San Marnan B Wine, C Beer, E Liquor Renewal 11/ 15/ 14 Jameson's Public House 310 E. 4th Streert C Liquor, Outdoor Service, Catering Privilege Renewal 11/2/ 14 X Kings & Queens 304 W. 4th Street Brew Pub, C Liquor Renewal 9/ 11/ 14 X The Saloon 303 W. 4th Street C Liquor Renewal 11/ 14/ 14 PUBLIC HEARINGS 2. Request for Proposal for Sherwood Gate Acquisition and Installation Services Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review. Submitted by Noel Anderson, Community Planning & Development Director December 2, 2013 Page 4 3. F.Y. 2014 Orange School Sanitary Sewer Extension, Contract No. 816 Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to open and read bids and refer to City Engineer for review. Submitted by Jamie Knutson, P.E., Associate Engineer RESOLUTIONS 4. Resolution approving the 2014 Budget of the Waterloo Water Works; and authorize City Clerk to file said documents with the Black Hawk County Auditor. Submitted by Dennis Clark, General Manager of Waterloo Water Works 5. Motion approving Change Order No. 5 for a net increase of $11,100.40 for work performed by Reilly Construction Co. Inc. of Ossian, Iowa for the F.Y. 2013 Dry Run Creek Gate Well Replacement, Contract No. 814; and authorize Mayor and City Clerk to execute said document. Submitted by Jamie Knutson, P.E. Associate Engineer 6. Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Reilly Construction Co. Inc. of Ossian, Iowa at a total cost of $496,099.40, for the F.Y. 2013 Dry Run Creek Gate Well Replacement, Contract No. 814; and receive and file two-year maintenance bond. Submitted by Eric Thorson, P.E., City Engineer 7. Motion approving Change Order No. 2 for a net decrease of $23,748.50 for work performed by Vieth Construction Corporation of Cedar Falls, Iowa for the F.Y. 2012 Secor Railroad Spur, Contract No. 794; and authorize Mayor and City Clerk to execute said document. Submitted by Jeff Bales, Associate Engineer 8. Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Vieth Construction Corporation of Cedar Falls, Iowa at a total cost of $218,303.71, for the F.Y. 2012 Secor Railroad Spur, Contract No. 794; and receive and file two-year maintenance bond. Submitted by Eric Thorson, P.E., City Engineer December 2, 2013 Page 5 9. Resolution approving recommendation of award of contract to Frickson Bros. Excavation of Evansdale, Iowa in the amount of $7,900.00, for Demolition and Site Clearance Services for 1019 Lafayette Street; and authorize Mayor and City Clerk to execute said document. Submitted by Rudy D. Jones, Community Development Director 10. Resolution approving Memorandum of Agreement Regarding Prorating of Real Estate Taxes with L & H Farms, Ltd. of Waterloo, Iowa; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director 11. Resolution setting date of hearing as December 16, 2013 to approve request of Proactive Holdings IV, LLC to vacate, sell and convey 0.72 acres of East Ridgeway Avenue right-of-way, adjacent to 2002-2018 East Ridgeway Avenue for $1.00, for the purpose of incorporating the right -of way with the former K -Mart Plaza for the redevelopment of the site; and instruct City Clerk to publish notice. Submitted byAric Schroeder, City Planner OTHER COUNCIL BUSINESS 12. F.Y. 2013 Blowers Creek Storm Water Lift Station and Dry Run Creek Improvements, Contract No. 842 Motion to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as January 13, 2014; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Jamie Knutson, P.E., Associate Engineer ORAL PRESENTATIONS Motion to receive and file oral comments. Motion to adjourn to Executive Session. December 2, 2013 Page 6 EXECUTIVE SESSION 1. Discussion of litigation pursuant to Iowa Code Section 21.5(1)(c)(2013). Motion to adjourn Executive Session. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, December 2, 2013 3:30 p.m. - Council Work Sessions, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Waterloo Housing Authority meeting minutes of September 19, 2013 and November 21, 2013 on file in the City Clerk's office. 2. Board of Waterloo Water Works Trustees meeting minutes of November 20, 2013 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Kimball Avenue Transportation Improvements Project, Contract No. 843 Pay estimate No. 9 to Ament Inc. in the total amount due of $33,280.93. 2. Citu's expense for State Crossing at 7th Street Pay to Iowa Northern Railway Company in the total amount due of $13,147.51. November 25, 2013 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, November 25, 2013. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Daniel Trelka, Director of Safety Services 141950 - Hart/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, November 25, 2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 141951 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, November 18, 2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. CONSENT AGENDA 141952 - Hart/Schmitt 1. 2. 3. that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated November 25, 2013, in the amount of $4,001,000.08 a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2013-975. 2. Request of A -Line EDS, Inc. for tax exemptions on the construction of a new two (2) story office building and commercial Granulator building valued at $499,608.00 and $755,000.00 at 808 Dearborn Avenue and located in the Consolidated Urban Revitalization Area (CURA). Resolution adopted and upon approval by Mayor assigned No. 2013-976. b. Motion to approve the following: Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to exceed Todd Henrich, Building Maintenance State of Iowa Plumbing Code, Industry and Safety Waterloo, Iowa 2/8/14 $120.00 Officer Brandt Highway Drug Investigations for Patrol Des Moines, Iowa 12/2/13- 12/4/13 $355.00 Michelle Weidner, Chief Financial Officer 18" Annual Governmental GAAP Update Webinar - in office 12/5/13 $180.00 4. Recommendation of appointment of Chawne Paige from the Civil Service list to the position of Curator at the Waterloo Center for the Arts effective November 25, 2013. 5. Recommendation of the follo ng appointment: Appointee Board/Commission Expiration Date New or Re - Appointment Gregory Zars g y Metropolitan Transit Authority Board 6/30/14 New Appointment November 25, 2013 6. Page 2 Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Karma Bar 309 West 4th Street C Liquor, Outdoor Service Renewal 10/14/14 X 7. Bonds Roll call vote -Ayes: Seven. Motion carried. Mr. Schmitt abstained from a bills payment to Schmitt Telecom in the amount of $162.50. Mayor Clark Welcomed DeAnne Kobliska to the City of Waterloo and congratulated Chawne Paige on his promotion. PUBLIC HEARINGS 141953 - Hart/Greenwood that proof of publication of notice of public hearing on Development Agreement with Black Hawk Contracting and Development of Waterloo, Iowa to authorize the sale and conveyance of a portion of City -owned property for $1.00 located along Lafayette Street near its intersection with East 3rd Street, for the construction of'6 townhouse dwellings as published in the Waterloo Courier on November 19, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 141954 - Hart/Welper to table indefinitely. Roll call vote -Ayes: Seven. Motion carried. Noel Anderson, Community Planning and Development Director, reported that staff is working on details of the development agreement. Changes are needed. 141955 - Schmitt/Welper that proof of publication of notice of public hearing on the Real Estate Purchase Agreement with R & S Commercial LLC and R & S Rental LLC (SJ Construction) of Waterloo, Iowa for the sale of City -owned land located at East 9th and Sycamore Streets in the amount of $1.00, plus up to $2,000.00 in closing costs, in connection with Amendment to Development Agreement be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 141956 - Schmitt/Welper that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 141957 - Schmitt/Welper that "Resolution confirming approval of said Real Estate Purchase Agreement; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-977. RESOLUTIONS 141958 - Greenwood/Schmitt that "Resolution approving the City of Waterloo Annual Financial Report for the Fiscal Year Ended June 30, 2013; and authorize publication of the report and submission of the report to the State of Iowa", be adopted. Roll call vote - Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-978. November 25, 2013 Page 3 141959 - Greenwood/Schmitt that "Resolution fixing the date of hearing as December 16, 2013 on the issuance of not to exceed $3,500,000.00 of General Obligation Urban Renewal Bonds; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-979. 141960 - Greenwood/Schmitt that "Resolution approving Agreement for Interconnect and Preemption of Highway Traffic Control Signals with Automatic Crossing Signals with Chicago, Central & Pacific Railroad Company for the design and connection (on railroad part) of interconnection between the City's traffic signal controller and the railroad's preemption and detection system; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-980. 141961 - Getty/Cole that "Resolution approving Supplemental Agreement No. 2 with Ament, Inc. of Cedar Rapids, Iowa, in an amount not to exceed $20,569.00, for additional work in plan development in conjunction with the F.Y. 2014 Kimball Avenue Transportation Improvements, Contract No. 843; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Six. Abstain: One (Greenwood). Resolution adopted and upon approval by Mayor assigned No. 2013-981. 141962 - Getty/Cole that "Resolution approving Design and Professional Service Agreement with Invision Architecture of Waterloo, Iowa, in an amount not to exceed $32,000.00, for the Waterloo City Council Chambers Renovation Project; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-982. Ms. Cole gave an overview of the changes to the Council Chambers. 141963 - Schmitt/Welper that "Resolution approving Golf Course Pro Shop Agreement with Monte Meyer to provide golf pro services at South Hills Golf Course for the period January 1, 2014 to December 31, 2018; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-983. 141964 - Schmitt/Welner that "Resolution approving Golf Course Pro Shop Agreement with Andy Devine to provide golf pro services at Iry Warren Memorial Golf Course for the period January 1, 2014 to December 31, 2018; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-984. 141965 - Schmitt/Welper that "Resolution approving Golf Course Pro Shop Agreement with Nate Lubs to provide golf pro services at Gates Park Golf Course for the period January 1, 2014 to December 31, 2018; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-985. 141966 - Cole/Getty that "Resolution approving recommendation of award of bid to Truck Country of Cedar Rapids, Iowa, in the amount of $123,620.00, for the Purchase of One (1) 2014 Parks Truck with Chip Box", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-986. November 25, 2013 Page 4 141967 - Cole/Getty that "Resolution approving Third Tolling Agreement; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-987. 141968 - Cole/Getty that "Resolution approving recommendation of award of contract to Ricklefs Excavating, Ltd. of Anamosa, Iowa, in the amount of $352,134.00, for the La Porte Road Pumping Station and Force Main, Contract No. 847; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-988. 141969 - Cole/Getty that "Resolution approving completion of project, release of $8,840.05 retainage and final acceptance of work performed by Municipal Pipe Tool Company LLC of Hudson, Iowa, at a total cost of $176,801.00, in conjunction with the 2012 CIP Sewer Lining, Contract No. 834", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-989. 141970 - Welper/Greenwood that "Resolution approving Supplemental Agreement No. 1 with AECOM Technical Services, Inc. of Waterloo, Iowa, in an amount not to exceed $55,500.00, for the addition of electrical upgrades, heating, ventilating and air conditioning improvements in conjunction with the Waterloo Easton WPCF Belt Press Addition, Contract No. 697; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-990. 141971 - Welper/Greenwood that "Resolution approving Total Acquisition Contract with Prairie Construction Co., Inc., successor in interest to Jens Olesen & Sons Construction Company for Parcel No. 8913-16-301,001, Auditor Whitney Road Plat Part of Lot 54, generally located at the southeast corner of North Hackett Road and Greenwood Avenue in the amount of $40,000.00, plus up to $1,000.00 in closing expenses, in conjunction with the Sherwood Park Recreation Area and Hartman Reserve Nature Center Additions Project; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven Mr. Jones pointed out these services are being paid by a REAP Grant. Resolution adopted and upon approval by Mayor assigned No. 2013-991. 141972 - Welper/Greenwood that "Resolution approving Development Agreement with MMC Properties LLC of Waterloo, Iowa for the construction of a 10,000 square foot industrial building on Lot 2 of the South Port Addition (Geraldine Road), adding $352,000.00 of taxable value to the site, and offering a grant to purchase property for $73,868.00; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-992. 141973 - Welper/Greenwood that "Resolution setting date of hearing as December 9, 2013 to approve the sale and conveyance of City -owned property located at 1640 Cherry Hills Drive in the amount of $12,250.00 with a Development Agreement to Robert Castro; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-993. November 25, 2013 Page 5 141974 - Hart/Greenwood that "Resolution approving the Tax Increment Finance (TIF) electronic submittal reports to the State of Iowa for Fiscal Year 2013", be adopted. Roll call vote - Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-994. 141975 - Hart/Greenwood that "Resolution approving request to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the Downtown Waterloo Urban Renewal and Redevelopment Tax Increment District and place the certification on file", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-995. 141976 - Hart/Greenwood that "Resolution approving to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the Cattle Congress Tax Increment District and place the certification on file", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-996. 141977 - Hart/Greenwood that "Resolution approving to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the Logan Avenue Tax Increment District and place the certification on file", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-997. 141978 - Hart/Greenwood that "Resolution approving to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the Martin Road Tax Increment District and place the certification on file", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-998. 141979 - Hart/Greenwood that "Resolution approving to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the MidPort/Airport Tax Increment District and place the certification on file", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-999. 141980 - Hart/Greenwood that "Resolution approving to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the Northeast Industrial Area Tax Increment District and place the certification on file", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-1000. 141981 - Hart/Greenwood that "Resolution approving to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the Rath Area Tax Increment District and place the certification on file", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-1001. November 25, 2013 Page 6 141982 - Hart/Greenwood that "Resolution approving to certify to the Black Hawk County Auditor expenditures that qualify for reimbursement in the San Marnan Tax Increment District and place the certification on file", be adopted. Roll call vote -Ayes: Seven Resolution adopted and upon approval by Mayor assigned No. 2013-1002. OTHER COUNCIL BUSINESS 141983 - Cole/Hart to instruct Community Planning & Development Director to prepare plans, specifications, form of contract, etc. Voice vote -Ayes: Seven. Motion carried. 141984 - Cole/Hart to receive and file specifications, bid document, etc. in conjunction with Demolition and Site Clearance Services (no regulated asbestos -containing materials) for 217-219 Jefferson Street and 300 West 3rd Street, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 141985 - Cole/Hart that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with Demolition and Site Clearance Services (no regulated asbestos - containing materials) for 217-219 Jefferson Street and 300 West 3rd Street", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-1003. 141986 - Cole/Hart that "Resolution setting date of hearing and bid opening as December 9, 2013; and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids", be adopted. Roll call vote -Ayes: "Seven. Resolution adopted and upon approval by Mayor assigned No. 2013-1004. ORAL PRESENTATIONS John Sherbon, 1715 Robin Road, attended DOT meeting regarding Kimball Avenue reconstruction and expressed concern with purchasing property prior to adopting the plan. 141987 - Hart/Welper that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. ADJOURNMENT 141988 - Hart/Welper that the Council adjourn at 5:50 p.m. Voice vote -Ayes: Seven. Motion carried. Suzy Schares City Clerk Amended Council Agenda Items Council Meeting Monday, December 2, 2013 DELETEb Environmental clearance has not been received to proceed with improvements 12. F.Y. 2013 Blowers Creek Storm Water Lift Station and Dry Run Creek Improvements, Contract No. 842 Motion to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as January 13, 2014; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Jamie Knutson, P.E., Associate Engineer City of Waterloo Finance Committee Open Invoice Report J J Finance Committee Accounts Payable Open Invoice Report Total As of Wednesday, November 27, 2013 Remove General Traffic Control EFT Transactions: 545,566.68 (17,080.00) 'Subtotal - as of Monday, Decmeber 02 2013 528,486.68 Workers Compensation Issued by TPA Gross Payroll Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's 3,145.50 1,485,771.15 858.00 Bill Payment Total - Monday, December 02, 2013 2,018,261.33 Payment to Council members or related entities: $o.00 City of Waterloo Payroll Vendor Disbursements Checks Issued and EFT JE: 640 4636 Date: 11/27/13 Prepared by: RH GRAND TOTALS 0/A7z/7r/ '715 gaiia enta_ Vendor Check EFT Inv jrni Fund Amount Amount Fund Amount 010 97,450.75 216,754.74 010 1 314,205.49 i:•:•:•:•:•:•:•:•:•:•:•:•:•:•: Deductions from Inv journal ::::::Dninnt,titen:::::: ;1,633 93) 010 1 (1,638.93) 200 168,624.90 0.00 200 1 168,624.90 204 2,441.82 5,359.50 204 1 7,801.32 205 4,042.23 7,360.27 205 1 11,402.50 .,...,.,...........,.....,..... 224 2378.23 iiiiiiipittiriplsciiiiii 224 2 2,378.23 224 iiiiii$74:iitit1.4:iii: 5,812.37 224 2a 5,812.37 266 15,743.66 32,331.31 266 1 48,074.97 283 2,313.01 4,779.08 283 3 7,092.09 290 208.36 509.94 290 1 718.30 520 9,604.42 19,811.79 520 4 29,416.21 521 3,751.74 7,688.25 521 4 11,439.99 525 4,945.69 10,525.20 525 1 15,470.89 WAR 311,504.81 309,293.52 WAR 620,798.33 623,009.62 618,587.04 1,241,596.66 1,241,596.66 WAR (311,504 81) (309 293 52) (620,798 33) 1 $ 564,659.44 2 2376.23 311,504.81 309,293.52 620,798.33 2a 5,812.37 3 7,092.09 4 40,856 20 Bank Acct (RB) OVRNT N.7 (RB) CDBG RB) CDBG (USB)HOUSE (RB)SEW w/d amount To: (RB) ACCTS PYBL 620,798.33 564,659.44 16k 2,378.23 5,812.37 7,092.09 40,856.20 620,798.33 king 11/26/2013 forms pyril vendor disbrs banking neLxIsz 112713 cks+EFT City of Waterloo Payroll Date Preparer. GL Date Banking Date JE 11/27/13 RH 11/27/13 11/27/13 632 Fund Dir Dep ACH 010 204 205 224 266 283 290 423 520 521 525 Net Payroll Total Net Payroll Total Bank Acct (RB) OVRNT ,(RB) CDBG (USB)HOUSE (RB)SEW Net Payroll checks only Dir Dep ACH Net Payroll Total DEBIT (741,3160) 645,952.23 13,075.16 20,184.92 10,922.25 78,019.18 11,029.72 747.30 0.00 44,534.80 17,828.19 22,679.07 864,972.82 864,972.82 Fund Dir Dep ACH 010 204 205 224 266 283 290 423 520 521 525 1 1 1 1 2 1 3 1 4 5 5 1 Net Payroll Total Dir Dep ACH Net Payroll checks only 1 2 3 5 w/d amount To: (WF) Payroll $ 39,340.96 dia4 ) 3,7 Gg V dam/" �,, ��,,�� 5�� am 10,922.256,,..//jj'" .4 11,029.72 62,362.99 $ 123,655.92 ACH 741,316.90 $ 864,972.82 qv 2-- P�3761 `J', 3 315. )0) 645,952.23 13,075.16 20,184.92 10,922.25 78,019.18 11,029.72 747.30 0.00 44,534.80 17,828.19 22,679.07 864,972.82 (741,316.90) 123,655.92 39,340.96 10,922.25. 11,029.72 62,362.99 123,655.92 /1/-//�7r 11/26/2013 forms payroll banking net.xlsx 112713 CITY OF WATERLOO Council Communication City Council Meeting: December 2, 2013 Prepared: November 25, 2013 Dept. Head Signature: Dennis Clark # of Attachments: 1 SUBJECT: Request to certify assessment of work performed by the Waterloo Water Works at 2 locations (Consent agenda item) Submitted by: Dennis Clark General Mana•er of Waterloo Water Works Recommended City Council Action: Adopt a resolution approving communication from the General Manager of the Waterloo Water Works transmitting request to certify repair amounts for work performed by the Waterloo Water Works. Address Amount to certify 1661 Newell Street $2,280.00 914 South Street $1,252.00 Summary Statement: The Board of Trustees of the Waterloo Water Works adopted a resolution at their Board meeting, instructing the General Manager to forward the request to certify to the City Council of Waterloo, Iowa. The repairs were made to the private service lines of customers of the Waterloo Water Works. Expenditure Required: No City funds are required for this action. The Water Works pays for the repairs to the private service lines, and recovers the cost of the repairs through this assessment process. Source of Funds: Waterloo Water Works operating funds, generated from water sales. Policy Issue: Alternative: Background Information: Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2013-1006 RESOLUTION MAKING ASSESSMENT FOR WORK PERFORMED BY THE WATER WORKS. WHEREAS, the Board of Water Works Trustees of the City of Waterloo, Iowa, did, as provided by law, notify by written notice the property owner of the premises described below to have the repairs completed and further damage prevented, and WHEREAS, the property owner failed to comply with the order of the Board of Water Works Trustees, as by law provided, and WHEREAS, the Board of Water Works Trustees proceeded to have the work done on the premises described below, in the City of Waterloo, Iowa, to comply with Ordinance No. 1118 of the City of Waterloo, Iowa, and WHEREAS, the Board of Water Works Trustees filed with the City Clerk on the 25th day of November, 2013, a report filing claim for the repairs and preventing further damage at the below described premises and same met all the requirements of the City ordinance and have been fully completed. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the said report of the Board of Water Works Trustees be, and the same is hereby, approved; that the work was done under and by virtue hereby, accepted, and that the cost of said work is hereby determined to be as follows, which amount can be assessed over a ten-year period against the property: Anthony Young, Owner 1661 Newell Street, Waterloo, Iowa Legal Description: The East 106.7 feet in even width of the South 200 feet in even width of the Southeast Quarter of the Southwest Quarter of Section 18, Township 89 North, Range 12 West of the Fifth Principal Meridian in the City of Waterloo, Iowa, Black Hawk County. Unpaid Assessment: $2,280.00 Athena R. Speller, Owner 914 South Street, Waterloo, Iowa Legal Description: Lot No. Three (3), in Block No. Twelve (12) in Doe's Addition to the Village (now City) of Waterloo, Iowa, Black Hawk County. Unpaid Assessment: $1,252.00 BE IT FURTHER RESOLVED that there be, and are hereby assessed and levied a special tax and assessment against the property improved in the City of Waterloo, Iowa, said assessment shall bear interest from the date of levy of the assessment, viz: December 2, 2013, at the rate of nine (9) percent per annum until paid on all the unpaid amount of this assessment certified to the County Treasurer of Black Hawk County, Iowa, and Resolution No. 2013-1006 Page 2 BE IT FURTHER RESOLVED that the City Clerk be, and she is hereby instructed to notify the above described property owners of said property, accordingly and also instructed to certify said assessment to the County Treasurer of Black Hawk County, Iowa, to be entered upon the tax list to be collected as other taxes, as provided by law, and when collected to be credited to the Water Works Fund of said City, and assessment to be made over a ten- year period. PASSED AND ADOPTED this 2nd day of December, 2013. E nest G. Clark, Mayor ATTEST: Suzy Scres, CMC City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED L/C /? /'OGS %3-i/ ' FYv;'I'/ BUDGETED o�C'L'O-UJ EXPENDED YTD (2/0, y',2 THIS REQUEST LEFT AFTER THIS REQUEST -. Yg /7y/0 NAME(S) AND POSITION(S): Troy Luck, Lieutenant DATE: DATtX Ai 6," //- /, �_ November 13, 2013 NAME OF CLASS / MEETING: R0208 Interviewing/Interrogation Techniques & Courtroom Testimony DESTINATION: Emmetsburg, Maryland DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 04/05/14 RETURN DATE: 04/19/14 DATE(S) OF MEETING: 04/06/14 to 04/18/14 PURPOSE OF TRAVEL: Attend aforementioned class at the National Fire Academy. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING TAXI $300.48 MEALS PARKING REGISTRATION AIRFARE MILEAGE/FUEL MSC/TOLLS TOTAL FOR ALL: $ 300.48 All other expenses covered by stipend monies from Academy. BUDGET LINE ITEM: 010-12-1400-1346 GRANT REIMBURSABLE YES NO YES NO TOTAL: $ 0 PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AN .NECESSARY AND BENEFICIAL TO THE TYOFW TRCO DEPARTMENT WEAD DA 1E1 11-@-0 i3 I APPROVE THIS TRAVEL REQUEST MAY R!Ifj( DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2014 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 /2,// Via' 33/, 2 6V- )'J7li/ // , 0241/.3- Copy ZA/3Copy - Department NAME(S) AND POSITION(S): Records Manager Wendy Drinovsky & Records Clerk Rose Davis DATE: Nov. 8, 2013 NAME OF CLASS / MEETING: Empower 2014 Laserfiche Conference DESTINATION: Anaheim, California DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Jan 14,2014 Return Date: January 18, 2014 DATE(S) OF MEETING: January 14-17,2014 PURPOSE OF TRAVEL: Captain Mohlis is requesting authorization to send Records manager Wendy Drinovsky and Records Clerk Rose Davis to the Empower 2014 Laserfiche Conference at the Marriott Hotel on January 14-17,2014, in Anaheim, California. This conference, which is put on by Laserfiche Corporation, will provide the latest information in electronic document management. The Police Department is acquiring this electronic document management system and is purchasing it from Advanced System of Waterloo. Advanced System is offering to send Ms. Drinovsky and Ms. Davis to this conference to obtain training on how the system can better serve the Police Department. The only cost to the city of Waterloo will be for meals all other travel expenses will be either reimbursed or paid directly Advanced Systems. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE XX AIRFARE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: $ 0.00 LODGING $100.00 $606.00 MEALS $100.00 $0.00 REGISTRATION $750.00 $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1556.00 BUDGET LINE ITEM: TAXI Baggage Fees YES AIRFARE MISC/TOLLS YES NO x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION TOTAL: $ 778.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO — – L-\ DATE DATE I APPROVE THIS TRAVEL REQUEST TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 61j0 vl. 5/00 /344, FY 'BUDGETED /l, 06 0 ":—/— EXPENDED YTD (, 7;ZD THIS REQUEST LEFT AFTER THIS d�l REQUEST 66 7 �j DATE Original - Clerk/Finance "Copy - Department NAME(S) AND POSITION(S): Brian Baker, Chief HVAC Inspector Bob Osgood, Chief Plumbing Inspector DATE: 10/29/13 NAME OF CLASS / MEETING: State of Iowa Mechanical Code, Industry and Safety DESTINATION Cedar Falls, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 12/7/13 RETURN DATE: 12/7/13 DATE(S) OF MEETING: 12/7/13 PURPOSE OF TRAVEL/TRAINING IAPMO Continuing Education WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 120.00 (ea) REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 240.00 BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 120.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD 7 / MAYOR 11 -2 /) DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED STAFF ONLY /34'j FY;ZG/.{ BUDGETED EXPENDED YTD -- THIS REQUEST v74f p LEFT AFTER THIS REQUEST id -60 DATE 327cy // -o7O'ri Original - Clerk/Finance Co . - De•artment NAME(S) AND POSITION(S): Ed Abben, Bldg Maintenance Joel Shepard, Bldg Maintenance DATE: 10/29/13 NAME OF CLASS / MEETING: State of Iowa Mechanical Code, Industry and Safety DESTINATION Cedar Falls, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 12/7/13 RETURN DATE: 12/7/13 DATE(S) OF MEETING: 12/7/13 PURPOSE OF TRAVEL/TRAINING IAPMO Continuing Education WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 120.00 (ea) REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 240.00 BUDGET LINE ITEM: 010-22-8800-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 120.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD MAYOR I APPROVE THIS TRAVEL REQUEST DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY:71tI/1/ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST STAFF ONLY (illi 7;? /1706 /..22‘71/4 ji42 `/cg /7,2(2. /0 NAME(S) AND POSITION(S): Troy Luck, Lieutenant DATE: bAIL November 13, 2013 NAME OF CLASS / MEETING: R0208 Interviewing/Interrogation Techniques & Courtroom Testimony DESTINATION: Emmetsburg, Maryland DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 04/05/14 RETURN DATE: 04/19/14 DATE(S) OF MEETING: 04/06/14 to 04/18/14 PURPOSE OF TRAVEL: Attend aforementioned class at the National Fire Academy. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING TAXI $300.48 MEALS PARKING REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 300.48 All other expenses covered by stipend monies from Academy. BUDGET LINE ITEM: 010-12-1400-1346 GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 0 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AN S -NECESSARY AND BENEFICIAL TO THE <CITY T I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR 1 I - DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED FY26/q' BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance G'/6i t 4 rg tx) /; /5-64 (Li-- 2dt /7 'Pl.3 Copy - Department NAME(S) AND POSITION(S): Ed Abben, Bldg Maintenance Joel Shepard, Bldg Maintenance DATE: 10/29/13 NAME OF CLASS / MEETING: State of Iowa Mechanical Code, Industry and Safety DESTINATION Cedar Falls, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 12/7/13 RETURN DATE: 12/7/13 DATE(S) OF MEETING: 12/7/13 PURPOSE OF TRAVEL/TRAINING IAPMO Continuing Education WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 120.00 (ea) REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 240.00 BUDGET LINE ITEM: 010-22-8800-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 120.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Foam January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY4V BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original- Clerk/Finance STAFF ONLY (-1/0 :2;-2 5760 / A d /l,000 07,g6 %- J:1- 6_6 61 2/2t-, iL'JG' ,d1-3 Copy - Department NAME(S) AND POSITION(S): Brian Baker, Chief HVAC Inspector Bob Osgood, Chief Plumbing Inspector DATE: 10/29/13 NAME OF CLASS / MEETING: State of Iowa Mechanical Code, Industry and Safety DESTINATION Cedar Falls, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 12/7/13 PURPOSE OF TRAVEL/TRAINING IAPMO Continuing Education RETURN DATE: 12/7/13 DATE(S) OF MEETING: 12/7/13 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 120.00 (ea) REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 240.00 TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO TOTAL: $ 120.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO /7 l DEPARTMENT HEAD /-ireo —R DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2014 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 /12,/x//a �55G Copy - Department NAME(S) AND POSITION(S): Records Manager Wendy Drinovsky & Records Clerk Rose Davis DATE: Nov. 8, 2013 NAME OF CLASS / MEETING: Empower 2014 Laserfiche Conference DESTINATION: Anaheim, California DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Jan 14,2014 Return Date: January 18,2014 DATE(S) OF MEETING: January 14-17,2014 PURPOSE OF TRAVEL: Captain Mohlis is requesting authorization to send Records manager Wendy Drinovsky and Records Clerk Rose Davis to the Empower 2014 Laserfiche Conference at the Marriott Hotel on January 14-17,2014, in Anaheim, California. This conference, which is put on by Laserfiche Corporation, will provide the latest information in electronic document management. The Police Department is acquiring this electronic document management system and is purchasing it from Advanced System of Waterloo. Advanced System is offering to send Ms. Drinovsky and Ms. Davis to this conference to obtain training on how the system can better serve the Police Department. The only cost to the city of Waterloo will be for meals all other travel expenses will be either reimbursed or paid directly Advanced Systems. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE yy AIRFARE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: $ 0.00 LODGING $100.00 $606.00 MEALS $100.00 $0.00 REGISTRATION $750.00 $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1556.00 TAXI Baggage Fees AIRFARE MISCITOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 778.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO ,/ I APPROVE THIS TRAVEL REQUEST DEPARTMENT -HEAL- MAYOR DATE DATE City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Devel Department to expend $ up to $3,000 plus est. shipping costs of $ to pay for or purchase training for 8 -hour Lead Safe Rennovator Training City Clerk Use Only Finance Committee Approval Date This purchase or expenditure is being made because: Training for sub -contractor workers, landlords, maintenance personnel Vendor selected for this purchase: Iowa Lead Safety Training , Inc n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Vendor is available for training on the date needed Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Road Use Tax Sewer •Sanitation I I Bonds X Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: Lead Grant 224-32-5853-1390 BGLED TRVL (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted; $ 45,000.00 '! $ 12,370.18 Wi/v✓%/VVA-44/11)'I `j'49I� li/Lit.L, (I,/ba /1-1 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date / K:\shared goodies\forms\Pre-Authorization 8 -hr LSR 11-19-2013.xlsx (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint $ 27,351.63 plus est. shipping costs of $ Department to expend to pay for or purchase This purchase or expenditure is being made because: LED lights- E 5th Parking Ramp Vendor selected for this purchase: Van Meter 11( Bids or written quotes were taken on this purchase, as follows: Van Meter- 112 lights @ 244.211 ea Crescent Elec - 112 lights @ $250.00 ea Electrical Engineering - 112 lights @ 252.27 ea Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax Bonds Sewer J Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 411-22-7960-2103 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) Ci?1, $ /00,t)oo $ ,2a(9)7) Rese-ctfully s Miffed, ( 1� a, N , 1%1 � L /J—-/a-�irP-6, 2,03 gnature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 12,560.00 plus est. shipping costs of $ to pay for or purchase Amended from $11,760.00 to allow for extra site prep due to current site condition. Tree planting for the SportsPlex. This purchase or expenditure is being made because: to provide landscaping for the SportsPlex. Vendor selected for this purchase: Matthias Landscaping X Bids or written quotes were taken on this purchase, as follows: Matthias Landscaping Co. $11,760.00 Jordan's Nursery $11,850.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 9-9-13 approved at $12,560.00 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Bonds Federal/other grants X Sewer Sanitation Other (specify) MidAmerican Funds This expenditure is to be coded to the following budget line -item: 010-37-4105 1536 37RST.MIDA (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Res ectfully submitted $ 20,000.00 V $ 20,000.00 `7 //-75 7.3 11/21( „/lr l <- rl., it s, -w0,.3 (Signature Dept. I-lead/oy esignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,324.75 plus est. shipping costs of $ 35.00 to pay for or purchase five model X26E Tasers with five Blackhawk holsters. This purchase or expenditure is being made because: these Tasers will replace aging and worn out units that are carried by all uniformed patrol officers of the department. Vendor selected for this purchase: Ed Roehr Safety Products Co. n Bids or written quotes were taken on this purchase, as follows: x Bids or quotes were not taken on this purchase because: Ed Roehr Safety Products Co. is the distributor in Iowa for Taser International, which is proprietary to that company. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds n Road Use Tax n Sewer n Sanitation Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 412-11-1100-2128 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ rf ri .21:500 �� 1k -) S 1/271 J/c /iJ1i 9/u/ / ,2o/> (Signaturd Dept Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 3,980.00 plus est. shipping costs of $ 100.00 to pay for or purchase 1 - Video detection processing board This purchase or expenditure is being made because: Part of the video detection system. Camera connects to this card to operate. Vendor selected for this purchase: Brown Traffic Products n Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA Traffic Control Corporation Ankeny, IA General Traffic Controls; Inc. Spencer, IA $3,980.00 $5,500.00 $4,350.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund X n Road Use Tax ri Sewer Sanitation Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 410-17-7161-2103,2125 411-17-7161-2125 (Fund - Department - Activity - Account Number) (Project Code) Gin/ kCILOZ/tosc 7, in which the budgeted amount is $ 16,400 & 90,000 1/ and the current available balance is $ 3,135 �& 1-91-17,8_0.4 ,2/?,g— Respectfully submitted, f 11Zt e' j f�r� lr (( 6f>//.3 -niu itAilk, /i ), r.�'.,fr,� 1/ Tc,/� (Si nature Dept. H . ad `or Designee) Date (Signature Finance Dept.Review) Date K:\shared goodies \forms\2013-November-Expenditure Pre -Authorization - TO -video detection process card.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 1,689.23 plus est. shipping costs of $ 120.00 to pay for or purchase Abrasive Blasting Cabnet with Dust Collector This purchase or expenditure is being made because: for cleaning of pumps and equipment parts for rebuilding of pumps and equipment Vendor selected for this purchase: McMaster -Carr Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: The Abrasive Blasting Cabnet with Dust Collector cost is under $ 2,500.00 Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: General Fund nBonds 0 Road Use Tax X Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200-1373 (Fund - Department - Activity - Account Number) in which the budgeted amount is Sanitation (Project Code) $ 10,000.00 '% and the current available balance is $ 7,083.80 V Respectfully submitted, AV i c. 2.013- r, itA.(1/?_)_ //;/.' J x_42_ //- :. 2)/$ (Signature Dept. Head or Designee) ' Date (Signhture Finance Dept. Review) Date K:\shared goodies \forms\Abrasive Blasting Cabnet with Dust Collector for Maintenance; CM 11-25-13.xls (Mar 2010) McMASTERiCARR. 630-600-3600 630-834-9427 (fax) chi.sales@mcmaster.com City of Waterloo Water Treatment Plant 3505 Easton Ave Waterloo IA 50702-2000 Line Product Quote 34577 Quantity Available Quotation Date 11/15/13 Requested By Brian Rath Price Total 1 3463K24 Abrasive Blasting Cabinet with Dust Collector, Flip -Top with Side Door, 65" H X 46" W X 54" D Overall Notes Prices good through 12/15/13. Your order is subject only to our terms and conditions, available at www.mcmaster.com. 1 today each (ships via freight) 1,689.23 1,689.23 each Merchandise $1,689.23 Shipping Charges $ 120.00 McMaster -Carr Supply Company Page 1 of 1 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 3,059.75 plus est. shipping costs of $ 150.00 to pay for or purchase Parts for Tub Grinder TG 525 This purchase or expenditure is being made because: Cylinder and four assembly - guide rollers worn-out, need replaced Vendor selected for this purchase: Vermeer Sales & Service, Inc. n Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: Vermeer is the Rep for Tub Grinder parts. Total cost $3,209.75 Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Road Use Tax n Sewer X Sanitation Bonds n Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ 21,000.00 and the current available balance is $ 5,423.24 V Respectfully submitted, fVny fOtdela 77/IL % 1/i LA2(4.,z l/';w-Poi3 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Vermeer Tub Grinder Parts; CM 11-25-13.xls (Mar 2010) VERMEER SALES & SERVICE, INC. 661 HIGHWAY T14 PO BOX 168 PELLA, IA 50219 VOICE: 641-628-2000 FAX: 641-628-4283 Account# Work Ord Brc Sls 31135 Serial Number 01 33 Sold To: CITY OF WATERLOO CITY CLERK & FINANCE DEPT 715 MULBERRY ST 001 WATERLOO SALES ESTI IA 50703 ORDER MATE Date Time 11-14-13 10:45 Order # 243996 Page 1 Ship To: CITY OF WATERLOO WATERLOO WASTE MANAGEMENT 3505 EASTON AVE WATERLOO Ship Via DIRECT IA 50707 Entered By spence Customer Purchase Order Customer Contact Ord Date 11-14-13 Model Serial Number Equip ID Customer Job number Customer Phone # Ord Ship B/O Mfg Part Number Description Bin Unit Price UM Extended WE NOW ACCEPT MASTERCARD & VISA CARDS! 1 1 Y VER 124572001 CYLINDER 3 1/2X16 W/ 2 1/2 ROD 4 4 Y VER 160772001 N ASSEMBLY - GUIDE ROLLER 1 FRT FREIGHT EXEMPT01 Sales Tax Number - 1,039.67EA 1,039.67 505.02EA 2,020.08 150.00 150.00 0.00 ALL PARTS ARE NON -RETURNABLE UNLESS AUTHORIZED. Total Amount TERMS: NET 30 DAYS NO WARRANTY CREDIT ON PARTS RETURNED AFTER 30 DAYS RECEIVED BY: Total Weight SIGNATURE 224.8 3,209.75 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 5,415.00 plus est. shipping costs of $ 0.00 to pay for or purchase Two replacement tires on 544J Deere Enloader #144A03 This purchase or expenditure is being made because: Tire wear on two tires Vendor selected for this purchase: Wingfoot Commercial Tire Systems, LLC Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Rep for tire repair and replacement Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund n Bonds ❑ Road Use Tax X Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is Sanitation (Project Code) $ 143,000.00 V and the current available balance is $ 77,701.21 iv Respectfully submitted, GI' 2d/3 (Signature Dept. ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\JD Enloader #144A03 Tire Replacement; CM 11-25-13.xls (Mar 2010) Necheck Terqu:s After Torque Setting 50-100 Miles In Service Mileage of Unit Torqued Jr- ) ( _) ( )( C ) ( f IL J l _I )( Steer Drive Tech Signature & Svc ID# Trailer Customer/Witness Signature Printed Customer/ Witness Name 105545-0001 CITY OF WATERLOO 625 GLENWOOD ST WATERLOO, IA 50703 319-291-4445 PO #:PER COLEEN WIN. QUANTITY COdWI[IICIAI VIRE SYSTEMS, Lit 2721 LACKLAND DR WATERLOO, IA 50702 319-296-1899 Fax 319-296-1868 FEDERAL TAX ID## 34-0253240 INVOICE NO. ----119-1046049--- ****** VISIT US AT WWW.WINGFOOTCT.COM ****** PRODUCT NO. i DESCRIPTION 2 1740359 2 5046308 2 5041290 2 5046293 4 5044599 1070 5081200 1070 5081200 OTHER WHEEL SERVI VEHICLE ID: 144A03 REPLACE FRONT LOADER TIRES AND FOAM FILL SD 20.5-25 LOADER SL L2 L 16 M&D-E/M-1600-20.5CS(M OR D) GRADER VALVE STEM 2511 0 -RING M&D-FOAM FILLED TIRE WINGFILL PER POUND WINGFILL PER POUND CUSTOMER BILLING REQUIREMENTS (WINGFOOT): POSITION LF RF E TICKET NUMBER NA PAGE 01 INVOICE DATE:11/08/2013 PICKED UP AT SHOP LOCATION/SREP: 119/071 APPROVAL NUM : 2013-11-08 19.13.11 GD CLERK: GD TECH: HSE FET UNIT PRICE 0.00* e Tire Industry Association (TIA) recommends re -torque D4.sposal fees may apply in some areas. 913.00 65.00 12.00 20.00 40.00 1.50 1.50 AMOUNT 1826.00 130.00 24.00 40.00 160.00 1605.00 1605.00 at 50-100 miles. Shop supply fees cover miscellaneous materials used in s rvicing .0 vehicle that do not appear elsewhere on this invoice and for pro *** Remit payment to Wingfoot Commercial Tire Systems, LLC. TERMS: NET 30 DUE : 12/08/2013 - 5,415.00 SHOP SUPPLIES FEE 25.00 SUB -TOTAL 5,415.00 SALES TAX (0.00) TOTAL AMOUNT 5,415.00 PAYABLE IN U.S. FUNDS No ludher discounts albwod. II is agreed that title Is the above described properly shall remain in the name of the seller until paid for in full, and Thal upon default In payment, seller shall be entitled to lake possession !hereof without notice to the purchaser. If the total amount due is paid in fultnilhin terms, no FINANCE CHARSEvnll be incurred on that amount; otherwise, a FINANCE CHARGE will be computed on the previous balance alter deducting payments and credit received during the current month. The FINANCE CHARGE is computed at a periodic rate of 0.82500 which h an annual' percentage rale of 9.80000 SIGNATURE Seller magenta that the tires are the size and tread design ass aced above. SELLER MAKES NO OTHER WARRANTIES E THER EXPRESSED OR IMPLIED, SPECIFICALLY SELLER MAKES NO WARRANTY OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE. Sellers sole obligation to Buyer for defective fires shall be pmrated refund of the tire's purchase price. Seller shall not ha liable for any indirect, consequential or other damages. No person Is authorized to modify or waive the&mMatiees herein, whether orally or in writing. All dalms end returned goods must be accompanied by this bpi. PULLED BY; CHECKED OUT BY: CUSTOMER COPY City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 23,231.25 plus est. shipping costs of $ 1,750.00 to pay for or purchase Carts, Garbage 155 95 -gallon, 320 65 -gallon & 100 35 -gallon This purchase or expenditure is being made because: To replace damaged carts and new accounts for garbage carts Vendor selected for this purchase: OTTO Environmental Systems FH Bids or written quotes were taken on this purchase, as follows: Two written quotes. OTTO Environmental Systems total cost $24,981.25 and Mid -Iowa Solid Waste Co. Inc. total cost $28,231.75 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund nBonds Road Use Tax n Sewer X Sanitation Federal/other grants ( Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-1596 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) (Project Code) $ 84,000.00 V $ 32,100.50 ✓ 1/4-/I 26 _ A G'l ii�fi(� /t,i,(4?R.671 /t -,2(i';4643 ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Carts, Garbage; CM 11-25-13.xls (Mar 2010) OTTO QUOTATION DATE November 12, 2013 TO City of Waterloo, IA COMPANY Brian Rath PHONE 319-230-4204 FAX FROM Juli Applegate COMPANY Otto Environmental Systems 12700 General Drive Charlotte, NC 28273 OFFICE MOBILE 704-941-1808 CSR Heather McClimen 704-583-5214 Thank you for your interest in Otto's 2 -wheel carts. I know you will find the highest quality in our products and services as well a high quality of service after the purchase of our product. (100) 35 gallon evolution cart $31.75 - $3175 (320) 65 gallon edge carts $41 - $13,120 (155) 95 gallon edge or millennium carts - $44.75 - $6936.25 Cart Subtotal - $23,231.25 Freight - $1750 TOTAL — Carts & Freight ----i $24,981.25 Please let me know if you have any questions. Best regards, Juli Applegate Area Sales Manager 704-941-1808 Due to constant fluctuations in the raw materials and freight markets, prices are good for 30 days. WA ENT CO, INC. Helping you clean your Mid -Iowa Solid Waste Co. Inc 5105 NW Beaver Drive Johnston, IA 515-276-3352 Fax 515-276-2976 Toll Free 800-733-8731 Planet since 1975 Quote To: City of Waterloo 3505 Easton Ave Waterloo Iowa 50702 J I Ship To: City of Waterloo 3505 Easton Ave Waterloo Iowa 50702 QUOTE Quote 8 MWDQI209 Dano 11/19/13 Sales Rep Mark Quote good for 30 days We are pleased to propose the following for your consideration C Old 155 Description -IL Unit Price I L Cascade 96 Gallon Olympia Green Refuse Carts, with Hot Stamp logo, 12" Wheels, Serial Numbers. 10 year warranty, delivery 8 - 9 weeks from date of order. 320 Cascade 64 Gallon Olympia Green Refuse Carts, with Hot Stamp logo, Serial Numbers. 10 year warranty, delivery 8 - 9 weeks from date of order. 100 Cascade 35 Gallon Olympia Green refuse carts with Hot Stamp Logo, Serial Numbers, 10 year warranty, delivery 12 - 13 weeks from date of order. Above prices do not include taxes. Customer must verify serial number sequence, FOB Waterloo, IA. Delivery is 8 - 9 weeks from date of order for 96 & 64 gallon carts. Delivery is 12 - 13 weeks from date of order for 35 gallon carts. Freight is for one load, if order is split additional freight would apply to second load. "At Your Disposal", Mark Davis $53.65 $46.50 $42.35 SubTotal Sales Tax Shipping Total Ext. Pricel $8.315.75 $14,880.00 $4,235.00 $27,430.75 $0.00 $801.00 $28,231.75 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 3,736.50 plus est. shipping costs of $ 50.00 to pay for or purchase Radio Equipment, Zetron Alarm Processor and accessorys for East 6th Street Storm Lift Station This purchase or expenditure is being made because: the need for notification of storm station failer's, to reduce response time for station failer corrections and posible area street flooding Vendor selected for this purchase: RC Systems Radio Commmunications Company n Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: RC Systems Radio Commmunications Company is Rep for Lift Station Alarm system. Total Cost including freight $ 3,786.50 Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund nBonds n Road Use Tax I ^7 Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 408-07-5300-2122 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Sanitation (Project Code) $ 3i {4 s - s Respectfully submitted, '"� ►'vo6 20?Di 3 79i r,J1/ (y,114 7t 11 1 ftl3 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Ushered goodies\forms\East 6th St. Storm Lift Station, Radio Communication System; CM Not to do at this time.xls (Mar 2010) 1657 Falls Ave Phone: 319-234-3511 Waterloo, IA. 50701 Fax: 319-233-0292 Order Line; 800-728-2929 Name Waterloo Waste Management Alin Kent Quint County Address: 3505 Easton Avenue Address:2 AccountiY City: Waterloo sr: Iowa zlcc 50702 tt 1• trCLk:In cla t. Sixth 1 1.111 ti t ;.in Stati TTChCMilgD Pe' ii 1012 201; i Phone: 319-291-4553 Fas: f's .Sftes 6itir. . O D to Rev. none -'• •. • Itivoibe, _ • lb:ipiee-Uate: i L# QTY MODEL CRIPTI0N UNIT PRICE TOTAL PRICE 1 1 TK980 Kenwood Trunking Mobile Radio With KCT19 Accessory Cable 401.50 401.50 2 1 CT12012-12A 12Volt Power Supply 135.00 135.00 3 1 KenS BaseKen Cabinet 35.00 35.00 i 1 NPN Antenna System (No Ground Plane) 75.00 75.00 s 1 A-1 Program Set up and Test TK980 and Site Programming 125.00 125.00 1 T-1 One Year Radio Network Fee 60.00 60.00 1 S3K700 Sola UPS (Waterloo Waste Prefered UPS) WM to Supply 1 950-9287 Zetron Model 18+ Control Panel 1,535.00 1,535.00 1 Vista128 & 6160 Alarm Panel with Keypad Reader & Expansion Module 695.00 695.00 10 1 A-1 Installation of Alarm System 600.00 600.00 ti 13 14 IS if. 1 r 1 I l9L3 Misc Of SLr"al IRA LICA1ons. Mounting Shelf and Shop Tools 75.00 Page Total 75.00 $3,736.50 - .'. 'P&geTbthk'.' $3,736.50 LI INSTALLATION.. L ..-SIUB TOTAL.' $3,736.50 I a SALES TAX EXEMPT Lr SHIPPING 50.00 Ls TOTAL $3766.50 Delivery: 2-3 Week(s), ARO. Terms: Net -30 P.O Number: Delivery Is based on manufacturers estimates and is subject to change. Down Paym't P.O. Project: Service -Installations Disclaintec RCSystems - Radio Communications Co. Inc . & MWSN, will assume NO Liability as a result of Equipment failure and/or loss of services. BY: tr,)'=? tt;=� e j,iler Etna ictshop@waterloo-ia.otg Accepted h P Y: E Mail: Dave eresystems.com Name Date .._ -iste h.WJJ csys[ems conn Valid for ThenUTURE is with RCssysttems- Saiv,nq Iowa for over 40 years- Enoineerinq. Sales Service & Consulting 60 Days LNroposals\Black Hawh\WaledootWatedso WattellIew us stations 3-27\S W Ii Street Lift Staten 10-21 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 11/12/13 Prepared: 11/06/13 Dept. Head Signature: # of Attachments: SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc., set a date of public hearing, and publish an official notice pertinent to the taking of bids and request to receive and open the proposals for the Request for Proposal for Sherwood Gate Acquisition and Installation Services, and set the date of hearing and bid opening as December 2, 2013. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Preliminary approval of the plans, specifications, form of contract, etc., authorize the taking of bids and publication of notice, and set a date of hearing and bid opening as December 2, 2013. Summary Statement: This is a Request for Proposal (RFP) under our approved REAP Grant to acquire and install three gates in the Sherwood Park area. Expenditure Required: to be determined Source of Funds: REAP Grant (08GRT SHERWD) Policy Issue: Alternative: N/A Background Information: On 8/8/11 the City Council authorized the submittal of an application for a Resource Enhancement and Protection (REAP) Grant for Sherwood Park Recreation Area and Hartman Reserve Expansion. On 10/31/11 the City of Waterloo received official notice that the City was awarded funding under the program in accordance with the scope of work and budget that was included in our application that was submitted and approved by the IDNR. On 1/23/12 the City Council authorized the agreement between IDNR and the City of Waterloo, which has subsequently been executed. The total REAP grant budget is $193,400.00 and does not require a local match. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer oO The City of Waterloo recently completed the Hazard Mitigation Grant Program (HMGP) flood buyout project, which involved the acquisition and demolition of multiple properties in the Sherwood Park area. The City of Waterloo and the Black Hawk County Conservation Department are jointly working on a Sherwood Park Recreation Area and Hartman Reserve Expansion Master Plan detailing the proposed land use for the area. The City of Waterloo has recently taken action to vacate the streets in the Sherwood Park area, and to lease portions of the area to the Black Hawk County Conservation Board as an extension of the Hartman Reserve Nature Center. As part of the plan for the area, three locations were identified to place gates across the road to prevent public vehicular access. There are still some properties that are privately owned, and as part of the vacate of the streets, these owners were provided access easements and it was indicated that they would be provided keys to the gate The streets will remain open to the public for pedestrian and bicycle access. The gates are being designed so that there are pedestrian openings along either side of the gates. The approved REAP grant included within the proposed scope of work the installation of the three gates. Installation of the gates will help to eliminate some of the illegal activity that occurs in the area. The City of Waterloo is seeking proposals for gate acquisition and installation in connection with the REAP grant project and have prepared a Request for Proposal (REP) and Contract for Sherwood Gate Acquisition and Installation Services to install three gates with pedestrian openings an bollards to prevent public vehicular access to the area. The REP also includes an Alternate 1 bid to install a trail head near the N Hackett Rd gate just north of the Trolley Trail Bridge. The alternate consists of additional bollards and a gravel parking area. The RFP provides all the proposal (bid) specifications, terms and conditions, as well as the scope of work and details on the method of evaluation. The RFP calls for a lump sum cost for each of the three gate sites, and a lump sum cost for the trail head Alternate 1 bid. Please find attached a copy of the Request for Proposal and Contract for Sherwood Gate Acquisition and Installation Services. The document will be available to interested bidders at the office of the Planning and Zoning Department after the City Council preliminarily approves the specifications, bid document, etc., and a date of hearing is set. The proposals would be due to the City Council, opened, and referred to staff for review and recommendation at the December 2, 2013 City Council meeting. cc: Noel Anderson, Community Planning & Development Director Shane Graham, Planner II Path: K:\USERS\ARIGS\City of Waterloo \council letters \RFPs Bids Contracts and Agreements for Goods or Services \11-0613 Council Communication for RPP and Contract for Sherwood Gate Acquisition and Insmllation Projectdoc Request for Proposal for Sherwood Gate Acquisition and Installation Services December 2, 2013 Bid Tab Estimate: $22,000 for the base bid, $6,000 for Alternate 1, for a total of $28,000 Bid Security Required Bidder Bid Security Bid Amount the public hearing CITY OF WATERLOO Council Communication City Council Meeting: November 12, 2013 Prepared: November 5, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2014 ORANGE SCHOOL SANITARY SEWER EXTENSION CONTRACT NO. 816 Submitted by: Jamie Knutson, PE, Associate Engineer Recommended City Council Action: It is recommended that Council approve these documents, set December 2, 2013, as the date for and bid opening and instruct the City Clerk to publish said notices. Summary Statement Transmitted herewith are the Plans and Specifications for the F.Y. 2014 ORANGE SCHOOL SANITARY SEWER EXTENSION, Contract No. 816, as prepared by Wayne Claassen Engineering and Surveying, Inc. Expenditure Required To Be Determined Source of Funds Sewer Bonds Policy Issue N/A Alternative None Background Information: F.Y. 2014 Orange School Sanitary Sewer Extension, Contract No. 816 December 2, 2013 Bid Tab Estimate: $421,270.00 Bid Security Required Bidder Bid Security Bid Amount Hurst & Sons Contractors, Inc. 2425 West 4th Street Waterloo, IA 50701-3949 5% $433,274.00 Holland Contracting 1400 south 4th Street Forest City, IA 50436 5% $469,427.00 Denver Underground & Grading, Inc. 2046 260t1 Street Denver, IA 50622 5% $274,218.00 Reilly Construction Co., Inc. Po Box 99, 110 Main Street Ossian, IA 52161 5% $472,997.00 Dave Schmitt 250 50th Ave., SW Cedar Rapids, IA 52404 5% $308,180.40 Pirc Tobin Construction, Inc. Po Box 160 Alburnett, IA 52202 5% $406,558.00 Vieth construction Corp. 6419 Nordic Dr. Cedar Falls, IA 50613 5% $321,361.00 Peterson Contractors, Inc. Box A Reinbeck, IA 50669 5% $398,880.00 Baker Concrete & Excavating 2203 E Bremer Ave. Box 277 Waverly, IA 50677 5% $428,874.00 Tschiggfrie Excavating P.O. Box 3280 425 Julien Dubuque Drive Dubuque, IA 52003 5% $434,624.58 Summers' Enterprise, Inc. 1776 Buchanan Delaware Ave. Masonville, IA 50654 5% $344,488.52 Ricklefs Excavating, Ltd. 12536 Buffalo Rd. Anamosa, IA 52205 5% $273,405.00 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-1007 RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE F.Y. 2014 ORANGE SCHOOL SANITARY SEWER EXTENSION, CONTRACT NO. 816. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the City Engineer of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the F.Y. 2014 Orange School Sanitary Sewer Extension, Contract No. 816, in the City of Waterloo, Iowa, and WHEREAS, said City Engineer did file said preliminary plans, specifications, form of contract, estimate of cost, etc. in conjunction with the F.Y. 2014 Orange School Sanitary Sewer Extension, Contract No. 816, which were preliminarily approved by Resolution No. 2013-949 on November 12, 2013, and WHEREAS, a public hearing, upon notice, was held on December 2, 2013. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc. in conjunction with the F.Y. 2014 Orange School Sanitary Sewer Extension, Contract No. 816, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 2nd day of December, 2013. Lr1%Z Ernest G. Clark, Mayor ATTEST: zy Sch:res, CMC City Cle k Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-1008 RESOLUTION ORDERING CONSTRUCTION IN CONJUNCTION WITH THE F.Y. 2014 ORANGE SCHOOL SANITARY SEWER EXTENSION, CONTRACT NO. 816. WHEREAS, by Resolution No. 2013-1007, plans, specifications, form of contract, etc., in conjunction with the F.Y. 2014 Orange School Sanitary Sewer Extension, Contract No. 816, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on December 2, 2013 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said plans and specifications. PASSED AND ADOPTED this 2nd day of December, 2013. rnest G. Clar ATTEST: Suzy Sc res, CMC City Cl- k , Mayor CITY OF WATERLOO Council Communication City Council Meeting: December 2, 2013 Prepared: November 25, 2013 Dept. Head Signature: Dennis Clark # of Attachments: 1 SUBJECT: 2014 Budget of the Waterloo Water Works Submitted by: Dennis Clark General Manater of Waterloo Water Works Recommended City Council Action: Adopt a resolution to approve the 2014 Budget of the Waterloo Water Works and to have the City Clerk forward the appropriate documents to the Black Hawk County Auditor. Summary Statement: The Board of Trustees of the Waterloo Water Works approved the 2014 Budget at their regular Board meeting on November 20, 2013. Expenditure Required: No City funds are required for this action. Source of Funds: Waterloo Water Works revenue is primarily derived from the sale of potable drinking water. Those revenues pay for operations and capital improvements of the Waterloo Water Works. Policy Issue: Alternative: Background Information: Original copies of the support documents are provided to the City Clerk. DENNIS D. CLARK, P.E. General Manager WATERLOO WATER WORKS 325 SYCAMORE STREET • P.O. BOX 27 319-232-6280 WATERLOO, IOWA 50704 FAX: 319-232-1962 November 25, 2013 Ms. Suzy Schares Waterloo City Clerk City Hall 715 Mulberry Street Waterloo, IA. 50703 Dear Suzy: TRUSTEES: TERRY M. KUNTZ, Chair RODGER L. BURRIS, Vice -chair MARY H. POTTER Transmitted herein are three copies of the Adopted Budget Certificate, three copies of the Adopted Budget Summary, three copies of the Resources and Requirements Detail, and a copy of the Proof of Publication for the Waterloo Water Works 2014 Budget as adopted by the Board of Trustees at their regular meeting of November 20, 2013. The Notice of Public Hearing was published on November 7, 2013. Please have the 2014 budget approved by the City Council and send the necessary information to the Black Hawk County Auditor. After approval by the City Council, please provide us with a copy of your letter to the Black Hawk County Auditor and an original signed copy of the City Council resolution. Please contact me if you have any comments or questions. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosures Department of Management ADOPTED BUDGET CERTIFICATE CERTIFICATION To: Waterloo City Council At a meeting of the Waterloo Water Works Board of Trustees, held after public hearing as required by law, (Governing Board) on November 20, 2013, the proposed budget for calendar year 2014 was adopted as summarized and attached hereto. Telephone Area Code (319) 232-6280 Dennis D. Clark Board Secretary Address 325 Sycamore Street Waterloo, Iowa Zip 50703 Record of Public Hearing and Adoption of Budget: On November 20, 2013, Waterloo Water Works Board of Trustees met for the purpose of conducting a public hearing on the proposed CY 2014 budget as published. Notice of time and place of hearing had been published on November 7, 2013 in the Waterloo Courier and the affidavit of publication was available to file with the City Council. The budget estimate was considered and taxpayers and residents heard for and against said estimate were as follows: No oral or written comments were received. After giving opportunity for all desiring to be heard, the Board adopted the following budget resolution: A RESOLUTION ADOPTING THE BUDGET FOR THE CALENDAR YEAR ENDING DECEMBER 31, 2014. BE IT RESOLVED by the Waterloo Water Works Board of Trustees: The budget for calendar year ending December 31, 2014, as set forth in the Adopted Budget Summary and in the detailed budget in support thereof showing the estimated revenues and expenditures for said calendar year is adopted, and the Secretary is directed to make the filing required by law and to set up the books in accordance with the summary and detail as adopted. Passed and approved on November 20, 2013, by the following vote: (list names) Ayes: Burris Potter Nays: None Absent: Kuntz CZO A. a .,2 �( Vice -Chairperson 7 Rodger Burris Attest: �'"'c c gat... Secretary Dennis D. Clark To: Department of Management ADOPTED BUDGET CERTIFICATE CERTIFICATION Waterloo City Council At a meeting of the Waterloo Water Works Board of Trustees, held after public hearing as required by law, (Governing Board) on November 20, 2013, the proposed budget for calendar year 2014 was adopted as summarized and attached hereto. Telephone Area Code (319) 232-6280 Dennis D. Clark Board Secretary Address 325 Sycamore Street Waterloo, Iowa Zip 50703 Record of Public Hearing and Adoption of Budget: On November 20, 2013, Waterloo Water Works Board of Trustees met for the purpose of conducting a public hearing on the proposed CY 2014 budget as published. Notice of time and place of hearing had been published on November 7, 2013 in the Waterloo Courier and the affidavit of publication was available to file with the City Council. The budget estimate was considered and taxpayers and residents heard for and against said estimate were as follows: No oral or written comments were received. After giving opportunity for all desiring to be heard, the Board adopted the following budget resolution: A RESOLUTION ADOPTING THE BUDGET FOR THE CALENDAR YEAR ENDING DECEMBER 31. 2014. BE IT RESOLVED by the Waterloo Water Works Board of Trustees: The budget for calendar year ending December 31, 2014, as set forth in the Adopted Budget Summary and in the detailed budget in support thereof showing the estimated revenues and expenditures for said calendar year is adopted, and the Secretary is directed to make the filing required by law and to set up the books in accordance with the summary and detail as adopted. Passed and approved on November 20, 2013, by the following vote: (list names) Ayes: Burris Nays: None Potter Absent: Kuntz C2t?o.t_ C9 - y Vice -Chairperson /Rodger Burris Attest: --'.-e — Secretary Dennis D. Clark Department of Management ADOPTED BUDGET CERTIFICATE CERTIFICATION To: Waterloo City Council At a meeting of the Waterloo Water Works Board of Trustees, held after public hearing as required by law, (Governing Board) on November 20, 2013, the proposed budget for calendar year 2014 was adopted as summarized and attached hereto. Telephone Area Code (319) 232-6280 Dennis D. Clark Board Secretary Address 325 Sycamore Street Waterloo, Iowa Zip 50703 A Record of Public Hearing and Adoption of Budget: On November 20, 2013, Waterloo Water Works Board of Trustees met for the purpose of conducting a public hearing on the proposed CY 2014 budget as published. Notice of time and place of hearing had been published on November 7, 2013 in the Waterloo Courier and the affidavit of publication was available to file with the City Council. The budget estimate was considered and taxpayers and residents heard for and against said estimate were as follows: No oral or written comments were received. After giving opportunity for all desiring to be heard, the Board adopted the following budget resolution: A RESOLUTION ADOPTING THE BUDGET FOR THE CALENDAR YEAR ENDING DECEMBER 31, 2014. BE IT RESOLVED by the Waterloo Water Works Board of Trustees: The budget for calendar year ending December 31, 2014, as set forth in the Adopted Budget Summary and in the detailed budget in support thereof showing the estimated revenues and expenditures for said calendar year is adopted, and the Secretary is directed to make the filing required by law and to set up the books in accordance with the summary and detail as adopted. Passed and approved on November 20, 2013, by the following vote: (list names) Ayes: Burris Potter Nays: None Absent: Kuntz l1$26. �c,r� Vice -Chairperson Rodger Burr" Attest: Secretary Dennis D. Clark WATERLOO WATER WORKS NAME OF ENTERPRISE REVENUES & OTHER FINANCING SOURCES EX Exc ADOPTED BUDGET SUMMARY Budget CY 2014 Re -Estimated CY 2013 Department of Management CALENDAR YEAR 2014 Actual CY 2012 Use of Money and Property (line 398) 241 271 301 Charges for Services (line 414) 243 $ 7,880,500 273 $7,201,514 303 $7,277,964 Miscellaneous (line 416) 245 $ 639,500 275 $ 648,800 305 $ 797,205 Operating Transfers In (line 417) 247 277 307 Proceeds of Long Term Debt/FEMA (line 418) 248 278 308 Proceeds of Fixed Asset Sales (line 419) 249 279 309 Total Revenues & Other Financing Sources 250 $ 8,520,000 280 $7,850,314 310 $8,075,169 'ENDITURES & TRANSFERS OUT Expenditures (line 386) 255 $12,172,875 285 $7,398,600 315 $8,308,841 Transfers Out (line 387) 259 289 319 Total Expenditures & Transfers Out 260 $12,172,875 290 $7,398,600 320 $8,308,841 ess of Revenues & Other Sources Over (under) Expenditures & Transfers Out 261 $(3,652,875) 291 $ 451,714 321 $ (233,672) Beginning Fund Balance as originally reported (line 390) 262 $ 5,184,170 292 $4,732,456 322 $4,966,128 Adjustment to actual Beginning Fund Balance as restated January 1 Ending Fund Balance December 31 (line 388) 263 $ 1,531,295 293 $5,184,170 323 $4,732,456 (line XXX) is line reference from the detail page WATERLOO WATER WORKS NAME OF ENTERPRISE REVENUES & OTHER FINANCING SOURCES EX Exc ADOPTED BUDGET SUMMARY Budget CY 2014 Re -Estimated CY 2013 Department of Management CALENDAR YEAR 2014 Actual CY 2012 Use of Money and Property (line 398) 241 271 301 Charges for Services (line 414) 243 $ 7,880,500 273 $7,201,514 303 $7,277,964 Miscellaneous (line 416) 245 $ 639,500 275 $ 648,800 305 $ 797,205 Operating Transfers In (line 417) 247 277 307 Proceeds of Long Term Debt/FEMA (line 418) 248 278 308 Proceeds of Fixed Asset Sales (line 419) 249 279 309 Total Revenues & Other Financing Sources 250 $ 8,520,000 280 $7,850,314 310 $8,075,169 'ENDITURES & TRANSFERS OUT Expenditures (line 386) 255 $12,172,875 285 $7,398,600 315 $8,308,841 Transfers Out (line 387) 259 289 319 Total Expenditures & Transfers Out 260 $12,172,875 290 $7,398,600 320 $8,308,841 ass of Revenues & Other Sources Over (under) Expenditures & Transfers Out 261 $(3,652,875) 291 $ 451,714 321 $ (233,672) Beginning Fund Balance as originally reported (line390) 262 $ 5,184,170 292 $4,732,456 322 $4,966,128 Adjustment to actual Beginning Fund Balance as restated January 1 Ending Fund Balance December 31 (line 388) 263 $ 1,531,295 293 $5,184,170 323 $4,732,456 (line XXX) is line reference from the detail page WATERLOO WATER WORKS NAME OF ENTERPRISE REVENUES & OTHER FINANCING SOURCES EX Exc ADOPTED BUDGET SUMMARY Budget CY 2014 Re -Estimated CY 2013 Department of Management CALENDAR YEAR 2014 Actual CY 2012 Use of Money and Property (line 398) 241 271 301 Charges for Services (line 414) 243 $ 7,880,500 273 $7,201,514 303 $7,277,964 Miscellaneous (line 416) 245 $ 639,500 275 $ 648,800 305 $ 797,205 Operating Transfers In (line 417) 247 277 307 Proceeds of Long Term Debt/FEMA (line 418) 248 278 308 Proceeds of Fixed Asset Sales (line 419) 249 279 309 Total Revenues & Other Financing Sources 250 $ 8,520,000 280 $7,850,314 310 $8,075,169 'ENDITURES & TRANSFERS OUT Expenditures (line 386) 255 $12,172,875 285 $7,398,600 315 $8,308,841 Transfers Out (line 387) 259 289 319 Total Expenditures & Transfers Out 260 $12,172,875 290 $7,398,600 320 $8,308,841 ess of Revenues & Other Sources Over (under) Expenditures & Transfers Out 261 $(3,652,875) 291 $ 451,714 321 $ (233,672) Beginning Fund Balance as originally reported (line 390) 262 $ 5,184,170 292 $4,732,456 322 $4,966,128 Adjustment to actual Beginning Fund Balance as restated January 1 Ending Fund Balance December 31 (line 388) 263 $ 1,531,295 293 $5,184,170 323 $4,732,456 (line XXX) is line reference from the detail page WATERLOO WATER WORKS NAME OF ENTERPRISE RESOURCES DETAIL Beginning Fund Balance, January 1 Use of Money & Property Charges for Services: Hospital Water Sewer Electric Gas Total Charges for Services Miscellaneous Other Financing Sources: Operating Transfers In Proceeds of Long Term Debt/FEMA Proceeds of Fixed Asset Sales Total Resources Budget CY 2014 Department of Management CALENDAR YEAR 2014 Re -Estimated CY 2013 Actual CY 2012 390 $ 5,184,170 $4,732,456 $4,966,128 398 $7,398,600 $8,308,841 411 404 $ 7,880,500 $7,201,514 $7,277,964 405 406 $7,398,600 $8,308,841 407 414 $5,184,170 $4,732,456 416 $ 639,500 $ 648,800 $ 797,205 417 418 419 421 $13,704,170 $12,582,770 $13,041,297 Expenditures: Total Expenditures: REQUIREMENTS DETAIL Hospital Water Sewer Electric Gas Transfers Out Ending Fund Balance December 31 Total Requirements Budget CY 2014 Re -Estimated CY 2013 Actual CY 2012 338 360 $12,172,875 $7,398,600 $8,308,841 357 361 362 386 $12,172,875 $7,398,600 $8,308,841 387 388 $ 1,531,295 $5,184,170 $4,732,456 389 $13,704,170 $12,582,770 $13,041,297 WATERLOO WATER WORKS NAME OF ENTERPRISE RESOURCES DETAIL Beginning Fund Balance, January 1 Use of Money & Property Charges for Services: Hospital Water Sewer Electric Gas Total Charges for Services Miscellaneous Other Financing Sources: Operating Transfers In Proceeds of Long Term Debt/FEMA Proceeds of Fixed Asset Sales Total Resources Budget CY 2014 Department of Management CALENDAR YEAR 2014 Re -Estimated CY 2013 Actual CY 2012 390 $ 5,184,170 $4,732,456 $4,966,128 398 $7,398,600 $8,308,841 411 404 $ 7,880,500 $7,201,514 $7,277,964 405 406 $7,398,600 $8,308,841 407 414 $5,184,170 $4,732,456 416 $ 639,500 $ 648,800 $ 797,205 417 418 419 421 $13,704,170 $12,582,770 $13,041,297 Expenditures: Total Expenditures: REQUIREMENTS DETAIL Hospital Water Sewer Electric Gas Transfers Out Ending Fund Balance December 31 Total Requirements Budget CY 2014 Re -Estimated CY 2013 Actual CY 2012 338 360 $12,172,875 $7,398,600 $8,308,841 357 361 362 386 $12,172,875 $7,398,600 $8,308,841 387 388 $ 1,531,295 $5,184,170 $4,732,456 389 $13,704,170 $12,582,770 $13,041,297 WATERLOO WATER WORKS NAME OF ENTERPRISE Beginning Fund Balance, January 1 Use of Money & Property Charges for Services: Hospital Water RESOURCES DETAIL Sewer Electric Gas Total Charges for Services Miscellaneous Other Financing Sources: Operating Transfers In Proceeds of Long Term Debt/FEMA Proceeds of Fixed Asset Sales Total Resources Budget CY 2014 Department of Management CALENDAR YEAR 2014 Re -Estimated CY 2013 Actual CY 2012 390 $ 5,184,170 $4,732,456 $4,966,128 398 $7,398,600 $8,308,841 411 404 $ 7,880,500 $7,201,514 $7,277,964 405 406 $7,398,600 $8,308,841 407 414 $5,184,170 $4,732,456 416 $ 639,500 $ 648,800 $ 797,205 417 418 419 421 $13,704,170 $12,582,770 $13,041,297 Expenditures: Total Expenditures: REQUIREMENTS DETAIL Hospital Water Sewer Electric Gas Transfers Out Ending Fund Balance December 31 Total Requirements Budget CY 2014 Re -Estimated CY 2013 Actual CY 2012 338 360 $12,172,875 $7,398,600 $8,308,841 357 361 362 386 $12,172,875 $7,398,600 $8,308,841 387 388 $ 1,531,295 $5,184,170 $4,732,456 389 $13,704,170 $12,582,770 $13,041,297 STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1423897 BUDGE ESTIMATE notice was published in the WATERLOO/CEDAR a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 11/07/2013, in the issues of 11/07/2013 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. FALLS COURIER -, Printer's Bill $29.61 Signed y Subscribed and sworn to before me � day of /l�Ji y/,>!t.6t . this c(1).271 Notary Public D Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: NOTICE OF PUBLIC REARING' Budget Estimate '. Waterloo Water Works, Waterloo, Iowa The Waterloo .Water. Works Board of Trustees will conduct a public hearing on the proposed calendar year 2014 budget at the Waterloo Water Works Office, 325 Sycamore Street on November 20, 2013, beginning at 8:00 o'clock A M. The budget Estimate Summary of pro- posed revenues. and expenditures is shown below. t '' Copies of the detailed proposed 2014 budget may: be obtained or viewed at the office of the Waterloo. Wafer Works, 325 Sycamore Street, Waterloo, Iowa At the public hearing, any resident may present objections to, or. arguments in tavor of, any part of the proposed budget November 1,2013 7s/Dennis O. Clark Secretary BUDGET ESTIMATE SUMMARY Budget Revenue & Other Financial Sources 2014 Use of money and property Charges for services Miscellaneous Olher Financing Sources Total Revenues & Finandrg Sources Expenditures & Transfers Out Expenditures Transfers out Total Expenditures & Transfers Out: Excess of Revenues & Other Sources (+) O Expendrures & Transfers Our Beginning Fund Balance as ong nally reported Ending Fund Balance December Re -estimated Actual 2012 2013 $ 7.880,500 8 7,201514 57,277,964 $ 639.500 5 648,800 $ 797,205 S 8,520,000 I S 7,850,314 18,075,169 12.329,500 57,072.641 58,306,84 $12.329,500 $7,072,641 $8,308.841 S(3,900.500) 777,673 $1233,672) .5,5510,120 4 /32,456 4,966,128 1,709,549 5S510 129 732 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-1009 RESOLUTION APPROVING THE CALENDAR YEAR 2014 WATERLOO WATER WORKS BUDGET. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: Section 1. Following notice published November 7, 2013 of the public hearing held on December 2, 2013, the Waterloo Water Works Calendar Year 2014 Budget is approved as follows: REVENUES & OTHER FINANCING SOURCES Use of Money and Property Charges for Services Miscellaneous Operating Transfers In Proceeds of Long Term Debt/FEMA Proceeds of Fixed Asset Sales Total Revenues & Other Financing Sources EXPENDITURES AND TRANSFERS OUT Expenditures Transfers Out Total Expenditures & Transfers Out Excess of Revenues & Other Sources Over (under) Expenditures & Transfers Out Beginning Fund Balance as originally reported Adjustment to actual Beginning Fund Balance as restated January 1 Ending Fund Balance December 31 PASSED AND ADOPTED this 2nd ATTEST: Suzy S City C ares, CMC erk BUDGET CY 2014 $7,880,500 $639,500 $8,520,000 $12,172,875 $12,172,875 $(3,652,875) $5,184,170 $1,531,295 RE -ESTIMATED CY 2013 $7,201,514 $648,800 ACTUAL CY 2012 $7,277,964 $797,205 $7,850,314 $8,075,169 $7,398,600 $8,308,841 $7,398,600 $8,308,841 $ 451,714 $(233,672) $4,732,456 $4,966,128 $5,184,170 day of December, 2013. rnest G. Clark, Mayor $4,732,456 CITY OF WATERLOO Council Communication City Council Meeting: December 2, 2013 Prepared: November 22, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer 4 of Attachments: SUBJECT: CHANGE ORDER NO. 5 - $11,100.40 INCREASE F.Y. 2013 DRY RUN CREEK GATE WELL REPLACEMENT CONTRACT NO. 814 Submitted by: Jamie Knutson, PE, Associate Engineer Recommended City Council Action: Staff has reviewed this Change Order and recommends that the Mayor be authorized to sign it on behalf of the City. Please execute all three (3) copies and return two (2) to our office for further processing. Summary Statement Transmitted herewith is Change Order No. 5 in the increased amount of $11,100.40. This is the accumulated amount of adjustments from field changes on plan quantity bid items that were determined necessary during the construction of the project. Expenditure Required Source of Funds G.O. Bond Funds Policy Issue N/A Alternative None Background Information: CITY OF WATERLOO Council Communication City Council Meeting: December 2, 2013 Prepared: November 22, 2013 Dept. Head Signature: Eric Thorson, City Engineer # of Attachments: SUBJECT: F.Y. 2013 DRY RUN CREEK GATE WELL REPLACEMENT CONTRACT NO. 814 ACCEPTANCE OF PROJECT Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: It is recommended that this project be accepted. Summary Statement: I report that REILLY CONSTRUCTION CO. INC., of Ossian, Iowa, has completed the F.Y. 2013 DRY RUN CREEK GATE WELL REPLACEMENT, Contract No. 814 in accordance with the plans and specifications. The total cost of the contract was $496,099.40. Transmitted also is the Maintenance Bond that guarantees the maintenance of this improvement for a period of two (2) years. Expenditure Required Source of Funds G.O. Bond Funds Policy Issue N/A Alternative N/A Background Information: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-1010 RESOLUTION APPROVING THE RECOMMENDATION OF ACCEPTANCE AS TO WORK AND MATERIALS FURNISHED BY REILLY CONSTRUCTION CO., INC. OF OSSIAN, IOWA, IN CONJUNCTION WITH THE F.Y. 2013 DRY RUN CREEK GATE WELL REPLACEMENT, CONTRACT NO. 814, AND ACCEPTING THE WORK. WHEREAS, Reilly Construction Co., Inc. of Ossian, Iowa, has under contract with the City of Waterloo, Iowa, furnished certain materials and performed labor at a total cost of $496,099.40 in conjunction with the F.Y. 2013 Dry Run Creek Gate Well Replacement, in the City of Waterloo, Iowa. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Certificate of Completion and Recommendation of Acceptance be and the same hereby approved. PASSED AND ADOPTED this 2nd day of December, 2013. ATTEST: Suzy Scha es, CMC City Cler 1_ea0 (14V rnest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: December 2, 2013 Prepared: November 25, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: CHANGE ORDER NO. 2 - $23,748.50 DECREASE F.Y. 2012 SECOR RAILROAD SPUR CONTRACT NO. 794 RRLGST10(02)-9T-11 Submitted by: Leff Bales, Associate Engineer Recommended City Council Action: Staff has reviewed this Change Order and recommends that the Mayor be authorized to sign it on behalf of the City. Please execute all three (3) copies and return two (2) to our office for further processing. Summary Statement Transmitted herewith is Change Order No. 2 in the decreased amount of $23,748.50. This is the accumulated amount of adjustments from field changes on plan quantity bid items that were determined necessary during the construction of the project. Expenditure Required Source of Funds Railroad Revolving Loan and Grant Program (50%) Rath TIF/Rath Bond (50%) Policy Issue N/A Alternative None Background Information: CITY OF WATERLOO Council Communication City Council Meeting: December 2, 2013 Prepared: November 25, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2012 SECOR RAILROAD SPUR CONTRACT NO. 794 RRLG-ST10(02)-9T-11 Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: It is recommended that this project be accepted. Summary Statement I report that VIETH CONSTRUCTION CORPORATION, of Cedar Falls, Iowa, has completed the F.Y. 2012 SECOR RAILROAD SPUR, CONTRACT NO. 794 in accordance with the plans and specifications. The total cost of the contract was $218,303.71. Transmitted also to the Clerk's Office is the Maintenance Bond that guarantees the maintenance of this improvement for a period of two (2) years. Expenditure Required Source of Funds Railroad Revolving Loan and Grant Program (50/0) Rath TIF/Rath Bond (50%) Policy Issue N/A Alternative None Background Information: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-1011 RESOLUTION APPROVING THE RECOMMENDATION OF ACCEPTANCE AS TO WORK AND MATERIALS FURNISHED BY VIETH CONSTRUCTION CORPORATION OF CEDAR FALLS, IOWA, IN CONJUNCTION WITH THE F.Y. 2012 SECOR RAILROAD SPUR, CONTRACT NO. 794, AND ACCEPTING THE WORK. WHEREAS, Vieth Construction Corporation of Cedar Falls, Iowa, has under contract with the City of Waterloo, Iowa, furnished certain materials and performed labor at a total cost of $218,303.71 in conjunction with the F.Y. 2012 Secor Railroad Spur, Contract No. 794, in the City of Waterloo, Iowa. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Certificate of Completion and Recommendation of Acceptance be and the same hereby approved. PASSED AND ADOPTED this 2nd day of December, 2013. Ertrgst G. Clark, Mayor ATTEST: uzy Scha es, CMC City Cler Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 CITY OF WATERLOO Council Communication City Council Meeting: December 2, 2013 Prepared: November 25, 20 Dept. Head Signature: # of Attachments: 1 bid tab SUBJECT: 178 -D -NSP -11-18-13, Demolition and Site Clearance Submitted by: Rudy D. Jones, Community Development Director Recommended City Council Action: Authorize Award and Execution of the Contract to Frickson Brothers Excavation not to exceed the $7,900.00, which is the aggregate of the base bid. Summary Statement: Staff received a total of two (2) bids, the base total amounts are reflected in the attached bid tab. Frickson Brothers Excavation is the lowest bidder. The property address is: 1019 Lafayette Street Expenditure Required: Not to exceed the aggregate of the base and alternate bids: $7,900.00 Source of Funds: Neighborhood Stabilization Program Funds (HOME) Policy Issue: Elimination of Slum and Blight. Alternative: None. Background Information: Acquired using HOME funds with specific owner eligibility criteria. OPPORTUNITY CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Demolition and Site Clearance Contract No. 178-D-NSP3-11-18-13 November 18, 2013 Bid Tab Engineer's Estimate: $14,000.00 Bid Security Required Bidder Bid Security Bid Amount Frickson Brothers Excavation 737 Colleen Avenue Evansdale, Iowa 50707 Check $ 7,900.00 Lehman Trucking & Excavating 1422 Ashland Avenue Waterloo, Iowa 50703 5% Bid Bond $11,850.00 $ $ AGREEMENT FOR DEMOLITION AND SITE CLEARANCE GROUP 178-D-NSP3-11-18-13 THIS AGREEMENT made this 2"d day of December, 2013, by and between FRICKSON BROS. EXCAVATION, a corporation organized and existing under the laws of the State of Iowa, hereinafter called the "CONTRACTOR", and the CITY OF WATERLOO, IOWA, hereinafter called the "CITY". WITNES SETH, that the Contractor and the City for the consideration stated herein mutually agree as follows: ARTICLE 1. STATEMENT OF WORK. The Contractor shall furnish all supervision, technical personnel, labor, materials, machinery, services, and perform and substantially complete all work within 45 days after receipt of Notice to Proceed, all work required for the Demolition and Site Clearance in an efficient and workmanlike manner as follows: DEMOLITION OF BUILDINGS ON, AND CLEARANCE OF SITES of all parcels as enumerated in Bid Schedule attached to and forming a part of this Contract, within the City of Waterloo Demolition Project 178-D- NSP3-11-18-13 all in strict accordance with the Contract Documents for Demolition and Site Clearance including all Addenda thereto, Number No. 1 and Dated November 13, 2013. ARTICLE 2. THE CONTRACT PRICE. The Local Public Agency will pay the Contractor for the performance of the Contract in current funds, subject to additions and deductions as provided in the Section "Changes in the Work" under General Conditions, Part I, and subject to all other conditions set forth in the Contract Documents, the sum of SEVEN THOUSAND, NINE HUNDRED AND NO/100 DOLLARS ($7,900.00), in addition to and above the value of such salvaged materials specified to become the property of the Contractor, and in accordance with the contractor's bid. ARTICLE 3. CONTRACT. The executed Contract Documents shall consist of the following: a. This Agreement b. Addenda c. Invitation to Bid d. Instructions to Bidders e. Signed copy of Bid f. General Conditions Part I, II, and III g. Special Conditions h. Technical Specifications i. Drawings as listed in the Schedule of Drawings AGR -1 THIS AGREEMENT, together with the other documents enumerated in this Article 3, which said other documents are as fully a part of the Contract as if hereto attached or herein repeated, forms the Contract between the parties hereto. In the event that any provision in any component part of this Contract conflicts with any provisions of any other component part, the provision of the component part first enumerated in this Article 3 shall govern, except as otherwise specifically stated. NOTICE TO PROCEED. After execution of the Agreement, a Notice to Proceed will be issued to the contractor, whereupon the contractor shall proceed with his/her work in accordance with the Contract time established in the Pre -Construction Meeting. ARTICLE 4. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in three (3) original copies on the day and year first above written. FRICKSON BROS. EXCAVATION 737 Colleen Avenue Evansdale, Iowa 50707 ATTEST: Contractor Name (for individual or partnership) By: By: Robert Erickson, Owner CITY OF WATERLOO ATTEST: By: By: Ernest G. Clark, Mayor Suzy Schares, City Clerk AGR -2 CITY OF WATERLOO ITEMIZED UNIT PRICE SCHEDULE GROUP NO. 178-D-NSP3-11-18-13 DEMOLITION PROGRAM BASE BID STREET ADDRESS MAIN BUILDING OTHER NET STORY HGT. & TYPE BASEMENT BUILDINGS BID PRICE 1019 Lafayette Street 2 Story Frame (832 SF) Full "0" Finished Area None $7,900.00 BASE BID TOTAL $ 7,900.00 BF -4 (1) Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-1012 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT TO FRICKSON BROS. EXCAVATION OF EVANSDALE, IOWA, IN CONJUNCTION WITH DEMOLITION AND SITE CLEARANCE SERVICES FOR 1019 LAFAYETTE STREET, IN THE AMOUNT OF $7,900.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract with Frickson Bros. Excavation of Evansdale, Iowa, in the amount of $7,900.00, in conjunction with Demolition and Site Clearance Services for 1019 Lafayette Street, described in the plans and specifications heretofore adopted by this Council for said project with Resolution No. 2013-959 after public hearing on November 18, 2013 on published notice required by law, be and is hereby awarded, the same being the apparent lowest bid for said project. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for the said improvements, said contract not to be binding on the City until approved by this Council. PASSED AND ADOPTED this 2nd day of December, 2013. Ernest G. Clark, Mayor ATTEST: uzy City ares, CMC erk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication City Council Meeting: December 2, 2013 Prepared: November 26, 2013 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 2 SUBJECT: Adopt a resolution approving the Memorandum of Agreement Regarding Prorating of Real Estate Taxes between the City of Waterloo and L & H Farms, Ltd., and authorize the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Resolution approving the document Summary Statement: Due to the complexity of the transaction for the City's acquisition of land (multi-year contract, exchange agreement with other properties, etc.) the attorney feel it is in the best interest of both parties to have this agreement to better determine the proration of taxes calculations. The purpose of the Agreement is to confirm the parties' agreement regarding the manner in which real estate taxes will be prorated. The parties acknowledge that the Exchange Agreement requires that taxes for the Real Estate are to be prorated to the closing date for the sale and purchase of the Real Estate, i.e., November 26, 2013. Expenditure Required. NA Source of Funds: NA Policy Issue: Economic development - legal paperwork Alternative: NA Background Information: The acquisition of this land, through the use of TIF funds, helps the City of Waterloo competitively go after larger projects, which will ultimately bring new jobs, new businesses, and new tax base to the community. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer MEMORANDUM OF AGREEMENT REGARDING PRORATING OF REAL ESTATE TAXES This Agreement is entered into as of , 2013, by and between L & H Farms, Ltd. ("L&H") and the City of Waterloo, Iowa ("City"). RECITALS A. L&H and City are parties to a certain Exchange Agreement by which L&H will convey to City, as part of an exchange of like -kind real estate, certain real property described as: the South 172.75 feet of the North 358.25 feet of the North Half of the Southwest Quarter (N % SW 'A) in Section No. 9, Township No. 88 North, Range No. 13 West of the Fifth Principal Meridian, Black Hawk County, Iowa, EXCEPT that part thereof conveyed to the City of Waterloo in a deed filed March 14, 2012 as Doc. No. 2012-16922 in the Office of the Black Hawk County Recorder (the "Real Estate"). B. The purpose of this Agreement is to confirm the parties' agreement regarding the manner in which real estate taxes will be prorated. The parties acknowledge that the Exchange Agreement requires that taxes for the Real Estate are to be prorated to the closing date for the sale and purchase of the Real Estate, i.e., November 26, 2013. AGREEMENT NOW, THEREFORE, in consideration of the mutual promises exchanged herein, and for other consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree that L&H will pay the full tax bill for the Real Estate that is due on or before March 31, 2014. Concurrently with said payment, L&H will also deliver a check in the amount of $134.15, payable to the Black Hawk County Treasurer, to the office of City's legal counsel, namely, Clark Butler Walsh & Hamann, 315 E. 5th Street, Waterloo, Iowa, 50703, Attn: Chris Wendland. City's legal counsel will be responsible for remittance of said check to the treasurer's office as a prepayment of L&H's prorated share of the September 2014 tax installment. The parties acknowledge that the sum of $134.15 is a good -faith estimate based on currently available information. The parties also acknowledge that, when tax bills are issued in August 2014, the Real Estate will not be taxed as a separate parcel from the larger parcels of which it is a portion, but that the treasurer's office has indicated that taxes otherwise attributable to the Real Estate will not be included in said tax bills for the larger parcels. The August 2014 tax bills for the larger parcels will be the full and sole responsibility of L&H. The parties agree to cooperate reasonably and in good faith, and to take such further steps as may be reasonably necessary or advisable, to carry out the purpose and intent of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized representatives as of the date first set forth above. L & H FARMS, LTD. CITY OF WATERLOO, IOWA By: By: Curtis G. Hollis, President . Ernest G. Clark, Mayor Attest: Suzy Schares, City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-1013 RESOLUTION APPROVING MEMORANDUM OF AGREEMENT REGARDING PRORATING OF REAL ESTATE TAXES WITH L & H FARMS, LTD. AND DIRECTING EXECUTION OF SAID MEMORANDUM OF AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Memorandum of Agreement Regarding Prorating of Real Estate Taxes dated December 2, 2013, to confirm the parties' agreement regarding the manner in which real estate taxes will be prorated in conjunction with the Exchange Agreement for the sale and purchase of the real estate, by and between L & H Farms, Ltd. and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 2nd day of December, 2013. "14511117 61gr..-1/ Clark, Mayor Ernest G. ATTEST: Suzy Sc .res, CMC City Cle k Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C_ ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication City Council Meeting: December 2, 2013 Prepared: November 25, 2013 Dept. Head Signature: # of Attachments: SUBJECT: Request to set a date of public hearing as December 16, 2013 for a request by Proactive Holdings IV, LLC to vacate, sell and convey 0.72 acres of East Ridgeway Avenue right-of-way for $1.00, adjacent to 2002-2018 East Ridgeway Avenue for the purpose of incorporating the right-of-way with the former K -Mart Plaza for the redevelopment of the site. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request by Proactive Holdings IV, LLC to vacate, sell and convey 0.72 acres of East Ridgeway Avenue right-of-way for $1.00, and to set the date of the public hearing at December 16, 2013. In accordance with the development agreement, the land to be vacated would be done so with the developer raising the assessed value of the property more than 10 percent to receive the property for $1.00. The request would not appear to have a negative impact on the surrounding area or land use. Vacation of the right-of-way would allow for the applicant to incorporate the property with the overall redevelopment of the site for new commercial uses. The request would not appear to have a negative impact on vehicular or pedestrian traffic movements in the area. There will still be a typical right-of-way width of 72', allowing sufficient space for East Ridgeway Avenue. There is an 8" sanitary sewer located just to the east and outside the vacate area. Connecting into and going westward is a 12" sanitary sewer that serves the former K -Mart Plaza. At the far southern portion of a vacate area, there is a 48" storm sewer. There is a private 8" sanitary sewer just to the south of the storm sewer. Water Works has indicated there is a 12" water main in the north/south segment of East Ridgeway Avenue, as well as Private Enterprise Drive, which is just to the west of north/south segment of East Ridgeway Avenue. When the plats for the property come before the council, the necessary utility easements for the utilities within the plat will be dedicated. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer At the May 7, 2013 Planning, Programming and Zoning Commission meeting, the commission voted unanimously to vacate a portion of East Ridgeway Avenue right-of-way. Please find attached a legal description of the area to be vacated, staff report and aerial photograph. Therefore, we would ask that the City Council set a date of public hearing as December 16, 2013, and publish and official notice pertinent to the request to vacate the area described in herein. Expenditure Required. None. Source of Funds: Policy Issue: Land Use Alternative: Background Information: The applicant is currently in the process of redeveloping the former K -Mart Plaza, located at the intersection of East San Marnan Drive and Sears Street. Legal Description: See attached plat of survey ta: AS Cc: Noel Anderson, Community Planning & Development Director Eric Thorson, City Engineer Dennis Gentz, Assistant City Engineer file-- PARCEL DESCRIPTION: RIGHT-OF-WAY VACATION EXHIBIT East Ridgeway Avenue (80' R.O.W.) EXISTING R.O.W. LINE POB N 89'36'10" E 14.37' AREA I1TO BE VACATED PROPOSED R.O.W. LINE �72 0 50' 100' DELTA = 34'52'36" R = 752.00' L = 457.76' CH = S 24'35'02" E 450.70' S 6600'30" W 40.00' A pelt oftepubhc rigid of way of East Ridgeway Avenue, slue bang a part of the Northeast Frvetionol Qumta(NEfr1%)ofSectionTwo(2), Township Eighty-eight (88) North, RsngeTlwben(t3)Wal of the 5th Principal hfaidiu, City ofWmaloo, BlncLbnvk County, lona, all of Ne above more particularly described as follow.: Beginning at the Redhead corner ofPara TV, Flt ofSmveysneeeded as Doe. Na 2005.19112 in 0a office of the Blenklmwk County, Iowa Recorder, Thence Herat 89'36'10" Eah,14.37 feet, Thence South 2108'49" PM,301.92 feet to 110=0 ening of 71290 -foot HOWL awe romave Easterly mid haling a long chord of 430.70 feel bemire South 24°35'02"f l, Thence Southerly on the viceafraid curve, 457.76 Hut, Thence Smdh 41156'33" East 141.64 feel, Thence South 0201.00" Veal, 82.03 feel In the Weeterlyright ofnny lino of Eng Ridgeway Avenuenm tlebegwung of l308.00.foonNiw curve concave Wataty and having a long chord of43.95 het hanirg North 1115210" Eller, (Dm telexing Leven Waare cue on raid WuOnly right ofwny Site of Feet Ridgeway Avenue) Thenen Northerly on the ae of raid curve, 43.95 he, Thence NoM 0°35'00" West, 4130 feel; Thence North 41'59'00"Weel,101.04 feet Thence North 23159'30" Weal, 163.7/ hat Theses Cosh 6610090" Wee, 40.00 feet; Thn eeNortell°59'30" Weal, 11669 fete; Thence North 0'15'33" West, 407.70 feel to the point of beginning. Deeaihed pared contains 0.72 acres, NOTES: I. DISTANCES ARE IN DECIMALS MID FEET THEREOF. 2. BEARIINGS ARE BASED ON THE IOWA STATE PLANE COORDINATE SYSTEM (NORTH ZONE) NAD 83 (2011) AS DERIVED FROM THE IOWA REAL TIME NETWORK (IoRTN). OWNER: PROACTIVE HOLDINGS IV LLC SURVEYOR: AMEN- DESIGN 625 32ND AVENUE S.W. CEDAR RAPIDS, IA 52404- (319) 2404(319) 378-1401 F (319) 378-1975 RICHT—OF—WAY VACATION EXHIBIT PROACTIVE HOLDINGS W LLC CEDAR RAPIDS, IOWA 00. S 41'56'33" E \49.64' N 0'35'00" W 42.30' DELTA = 1'55'30" R = 1308.00' L=43.95' CH = N 11'52'20" E 43.95' / t OV\. 200' I HEREIN CERRA' THAT THIS LAND SURVEYING DOCUMENT WA5 PREPARED ONO THE RELATED SURVEY WORK WAS PERFORMED BY ME OR UNDER MY DIRECT PERSONAL SUPERVISION AND THAT I AU A DULY LICENSE° PROFESSIONAL (AND SURVEYOR UNDER THE LAWS OF THE STATE OF IOWA, GRECO E. SAMPSON, P.LS. UCENSE NUMBER: 14509 MY UCENSE RENEWAL DATE IS DECO/HER 31, 2014 ENTRE SUBMISSION Is COWRED R! THIS SEAL UNLESS SPECIFIED BELOW. DATE DRAWN Ht: WR APPROVED BY: DES ISSUE DATE: 7/19/2013 NO. REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: May 7, 2013 Request by ProActive Holdings IV, LLC to vacate 0.88 acres of East Ridgeway Avenue adjacent to 2066-2088 East Ridgeway Avenue. ProActive Holdings IV, LLC, 808 Dearborn Avenue, Waterloo, IA 50703 The applicant is requesting to vacate the excess right-of-way for the purpose of incorporating the parcel with future commercial development at the former K -Mart Plaza. The request would not appear to have a negative impact on the surrounding neighborhood or land use. Vacation of the right-of-way would allow for the applicant to incorporate the property with the overall redevelopment of the site for new commercial uses. The request would not appear to have a negative impact on vehicular or pedestrian traffic movements in the area. There will still be a typical right-of-way width of 60', allowing sufficient space for East Ridgeway Avenue. However, at the Technical Review Committee meeting, there was some discussion based on whether or not additional right-of-way should be retained to the west of the north/south segment of East Ridgeway Avenue. At this time, it has not been determined how much right-of-way should be retained, and a meeting is setup to discuss the matter. It may be needed to have additional room for additional lanes along the north/south segment of East Ridgeway Avenue. Additional details will be reported at the meeting. There are no recreational trails within the immediate area. The area of the proposed vacate is zoned "C-2" Commercial District, and has been zoned as such since the adoption of the Zoning Ordinance. North — Single-family housing and some professional offices, zoned "R-4" Multiple Residence District. South — Existing commercial development, zoned "C-2" Commercial District. East — Existing commercial development, zoned "C-2" Commercial District. West — Multiple family residences, zoned "R-4" Multiple Residence District. There are single-family residences to the north, and commercial development, to the south and east. Most of the residences were developed in the 1960s, and much of the commercial development to the south has been constructed over the last 20 years. To the west is vacant development ground. Super Target and the Crossroads Shopping Center are the most notable commercial Vacate portion of E Ridgeway Ave Page 1 of 3 54 BUFFERS! SCREENING REQUIRED: DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: May7, 2013 development directly adjacent to the site. No buffers or additional screening is needed with this request. Vacation of the right-of-way would not appear to have a negative impact on drainage in the area. No portion of the vacate area is located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0304F, dated July 18, 2011. Miller Park is located approximately a'/ mile to the west on the north side of East Ridgeway Avenue. There is an 8" sanitary sewer located just to the east and outside the vacate area. Connecting into and going westward is a 12" sanitary sewer that serves the former K -Mart Plaza. At the far southern portion of a vacate area, there is a 48" storm sewer. It should be looked at to retain any necessary easements over that area. There is a private 8" sanitary sewer just to the south of the storm sewer. Water Works has indicated there is a 12" water main in the north/south segment of East Ridgeway Avenue, as well as Private Enterprise Drive, which is just to the west of north/south segment of East Ridgeway Avenue. Water works indicated that it would be necessary to retain any necessary easements over any water mains within the vacate area. Easements will be needed over portions of the vacated area. The proposed vacation is located in the Primary Growth Area as defined by the Comprehensive Plan. The applicant is requesting to vacate 0.88 acres of City right-of-way along East Ridgeway Avenue, just north of East San Marnan Drive for the purpose of incorporating the vacated right-of-way with the former K -Mart Plaza. Recently, the applicant purchased the property and is in the process or redeveloping the vacant site. It would appear that the right-of-way is excess and not needed for current or future public purposes. At its widest point, the right-of- way in question is approximately 135' wide. There are sanitary and storm sewers that cross over the area requested to be vacated, and it will be necessary to retain any needed easements. Once the area is vacated, a consistent 60' right-of-way width will be maintained for East Ridgeway Avenue. Vacate portion of E Ridgeway Ave Page 2 of 3 55 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: May 7, 2013 There is no platting required for this request. Therefore, staff recommends that the request to vacate the approximately 0.88 acres of East Ridgeway Avenue right-of-way be approved for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area. 2. The request would not appear to have a negative impact upon pedestrian and traffic conditions within the surrounding area. 3. It would appear that the excess right-of-way is no longer needed for any current or future right-of-way purposes. Subject to the following condition(s): 1. That necessary utility easements are retained over existing sanitary sewer, storm sewer and water mains. Vacate portion of E Ridgeway Ave Page 3 of 3 56 City of Waterloo Planning, Programming and Zoning Commission May 792013 1'-I'!"IH .-13-2;Gr Z1 H H111 1111 H Inom ICS■= RL2 MEN i�� T ��71=MME -r--y MEM MEM, r- =E ._mm ME •S -- IIIM :1111111 I 1 511/11/5 :111111 :■1111 :11111111 0111111 C11111 :1111: M■ EII' IiCH.EjW 1111 C 1I_ 1I' rIII-_ -2 ■IhII. NEI 111111.1111 �11■1 ■ 111111111111111 ■ � - m:nit: II;JJjllIIIJ]!!llll ma nil PUMAS IIIIIIII■11 11111111 I _ �� E. M '-tpt wrats- =.Zi INN MIN 411111 R-3 11111111111111 11111111111 ■11111111 11111111111711111111111 1111111111111 Wino! 11111111111 1111111111, /1111111 11111111 I 11111111111 111 111111 [J_11111111 1 I R-4 11111111111 1111111 tkwom w 11111111II11•III111 1,11`\1111, viit 11111111111114M1111 11111mmow■01n 111m-�II` 111111111 1 1 1 111 11111111 IIIiiiIIIIIi, l■1■111lu1u111 mil i1■ ^ 1111 R-3 z11r� III ■■ Munn 111 11111 -4'A-1 R-4 R 4 M-1 Pao r ■► r A-1 E. RIDGEWAYAVE. eP 380 iP �rC-2, C -Z C -2,C - r -tea F FLAMMA G DR. — — r -I i T0"1 woo R-3 A_1 380 R-2 Vacate of a Portion of East Ridgeway Avenue ProActive Holdings IV, LLC. �7 City of Waterloo Planning, Programming and Zoning Commission May 7, 2013 Portion of E Ridgeway Ave to be Vacated Vacate of a Portion of East Ridgeway Avenue ProActive Holdings IV, LLC. 58 City of Waterloo Planning & Zoning Department 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 M Offer to Vacate and Purchase City Right -of -Way ❑ Request to Vacate Easement, Vacate Sidewalk, or Encroachment Agreement ❑ Sale of City -Owned Property Applicant: Pi-AA-1w-fic(di‘n!)5TLV LLcAddress: WKS Dar horn Avenue PhoneNo.:31?-232-32S`X9' General Description of Property to Vacated (i.e.- alley between A St. & B St., South of C St): tltid i"l-itn ul g01.41 a hu th!!y tIe rep 04/ .t(c.9 E•..+ 21Yi zwaJ AltAtAQ' Legal description of area to be conveyed, vacated, or encroached: Sea /7{-tocti eel g qhr - c'P-wcq ✓rtteel-,N n1 Enti?h.d- 1. A non-refundable filing fee(s) shall be made as follows (checks payable to City of Waterloo): • Right-of-way vacation - One Hundred Seventy Five Dollar ($175.00) Filing Fee • Easement or sidewalk vacation - Seventy Five Dollar ($75.00) Filing Fee • Encroachment - One Hundred Dollar ($100.00) Filling Fee • Sale of city -owned property not required to be vacated -No Fee • Any request not meeting the Sale of Property Policy - One Hundred Dollar ($100,00) Fee 2. Offer Price*[Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] • Asking price (see attached Sale of Property Policy for how calculated): 1.00 • Deductions • May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CURA): • Costs (surveying & misc., demolition, remove of curbs, etc): Asking price - Deductions = Value of Property: Offer Price for Entire Area: (,170 Note: The above information is a summary of the Sale of Property Policy (see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed "Intent to Vacate" form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City Council, Any such applicant shall need to request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained: 5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves additional construction as the reason for the request. ,2. Applicant Ao-lA94,�n r „avrCc.nt+al-CIA4 cc P•oA�riv�HdA.'k55 "1/b/ -2o)3 Date *Not required for easement vacates sidewalk vacates or Encroachment Agreements 60 Request to Vacate a Portion of E Ridgeway Avenue Looking at the portion of E Ridgeway Avenue that is proposed to be vacated. Looking at the portion of E Ridgeway Avenue that is proposed to be vacated. 61 / STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1425554 NOTICE OF PUBLIC HEARING TO WHOM IT notice was published in the WATERLOO/CEDAR FALLS a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 12/09/2013, in the issues of 12/09/2013 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $29.14 Subscribed and sworn to before me this at, day of Olatilett&A jams Le -m Notary Public Received of the sum of TANY; L commmS%ON N0 131 MY COMMISit' »t , 7nj.j Dollars in full for publication of the above invoice. Notary Seal: COURIER NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 16th I day of December, 2413, at 530 p m � Jn the Counsel Chambers In the City Hall the City of held by the Iowa' apuhllts(ear ing will be held by thGoebel] otitis City i ofaWsaterloo, Iowa, onaheprposm'o Va acrteeosfeEllaaentRdfdogonw Aa1pdrifefingh0t.7f2 way; adjacent of 2002913 East BJdge, way Avenue for $1.0A; le' a1Jy desentied as follows. A part of the public right of way of East Ridgeway Avenue, also being a (partNEfof rl the Northeast Fractional Quarter (NE eiof Section Two (2), Township Eighty- eight (68) North, Range Thirteen (IS) Westorthe 5th- Principal Meridian, City. of Waterloo, Black Hawk County, Iowa, Ulf the above more particularly de sddbed ae follows: BgN0PeShyooeras Doc, 2005-19147 M the office or the Black Hawk County�1 Iowa Recorder Thence North 69'36 10" East, 14.87- feat; Thence south 7°08149" East, 308.97 feet to the beginning of a 752.00 foot radius curye concave Easterly and having a long chord or 46070feet beer ' Ing South 24°35'02" East, Thence'. Southerly on the arc or said curve,l 45776 feel Thence South 41'5633' East, 149 64 reek Thence South 46 0100' West, 82 03 feet to the West eriy right of way line. or East Ridgeway:. Avenue and the beginning of a 130600 dius curve concave Westerly and having along chord or 43,95 feet bearing North 11'52'20" East, (The following seven courses are on said Westerly right of way line of East Ridgeway Avenue) Thence Northerly en the arc of said curve, 43,95 reef, Thence North 0'35'00 West 4230 feetThense North 41'559 00' West, 20'1.04 feet, thence£: North 23'59'30" Wesi 163 77 feel' Thence South 6600'30' West 40,00.;: reef, Thence North3°5930 West, 116,67 feet;Thence North 09251831 e West, 407 70 feet to the point of= beginning Described parcel contains 0.72:aeres, Anyone who is interested may appear at said and place and be heard or may'7 fife Wrjiten objection with the City Clerk, Cityle 1, Waterloo, lows, before the date set for said hearing. By order of the Council of the City of Wa tendo this 2nd day of December, 2013 Suzy 3chares Oily Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-1014 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE VACATION, SALE AND CONVEYANCE OF 0.72 ACRES OF EAST RIDGEWAY AVENUE RIGHT-OF-WAY, ADJACENT TO 2002-2018 EAST RIDGEWAY AVENUE TO PROACTIVE HOLDINGS IV, LLC AT A COST OF $1.00, AS DECEMBER 16, 2013, AT 5:30 P.M. IN CITY HALL COUNCIL CHAMBERS, WATERLOO, IOWA, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet at City Hall Council Chambers in the City of Waterloo, Iowa, at 5:30 p.m. on the 16th day of December, 2013, for the purpose of considering and acting upon a request to vacate, sell and convey 0.72 acres of East Ridgeway Avenue right-of-way, adjacent to 2002-2018 East Ridgeway Avenue to Proactive Holdings IV, LLC, and legally described as follows: A part of the public right of way of East Ridgeway Avenue, also being a part of the Northeast Fractional Quarter (NE frl 9) of Section Two (2), Township Eighty- eight (88) North, Range Thirteen (13) West of the 5th Principal Meridian, City of Waterloo, Black Hawk County, Iowa, all of the above more particularly described as follows: Beginning at the Northeast corner of Parcel 'D', Plat of Survey recorded as Doc. No. 2005-19147 in the office of the Black Hawk County, Iowa Recorder; Thence North 89°36'10" East, 14.37 feet; Thence South 7°08'49" East, 308.97 feet to the beginning of a 752.00 -foot radius curve concave Easterly and having a long chord of 450.70 feet bearing South 24°35'02" East; Thence Southerly on the arc of said curve, 457.76 feet; Thence South 41°56'33" East, 149.64 feet; Thence South 48°01'00" West, 82.03 feet to the Westerly right of way line of East Ridgeway Avenue and the beginning of a '1308.00 -foot radius curve concave Westerly and having a long chord of 43.95 feet bearing North 11°52'20" East; (The following seven courses are on said Westerly right of way line of East Ridgeway Avenue) Thence Northerly on the arc of said curve, 43.95 feet; Thence North 0°35'00" West, 42.30 feet; Thence North 41°59'00" West, 201.04 feet; Thence North 23°59'30" West, 163.77 feet; Thence South 66°00'30" West, 40.00 feet; Thence North 23°59'30" West, 116.67 feet; Thence North 0°25'33" West, 407.70 feet to the point of beginning. Described parcel contains 0.72 acres; for $1.00, plus costs. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. Resolution No. 2013-1014 Page 2 PASSED AND ADOPTED this 2nd day of December, 2013. rnest G. Clark, Mayor ATTEST: Suzy Schres, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: December 2, 1013 Prepared: November 25, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2013 BLOWERS CREEK STORM WATER LIFT STATION AND DRY RUN CREEK IMPROVEMENTS CONTRACT NO. 842 Submitted by: Jamie Knutson, PE, Associate Engineer Recommended City Council Action: It is recommended that Council approve these documents, set January 13, 2014, as the date for the public hearing and bid opening and instruct the City Clerk to publish said notices. Summary Statement Transmitted herewith are the Plans and Specifications for the F.Y. 2013 BLOWERS CREEK STORM WATER LIFT STATION AND DRY RUN CREEK IMPROVEMENTS, Contract No. 842, as prepared by AECOM. Expenditure Required To Be Determined Source of Funds EDA and CDBG funding Policy Issue N/A Alternative None Background Information: WATERLOO HOUSING AUTHORITY, Governing Board Minutes September 19, 2013 8:30 am Waterloo City Hall — Council Chambers Members Present: Schmitt, Welper, Getty, Jones, Hart, Waterman, Dillon, Washington, Mayer and Wessels Motioned by Welper, seconded by Getty that the Agenda and the minutes from the July 18, 2013 meeting be approved. Ayes: All Motion Carried. Motioned by Schmitt, seconded by Welper to approve following Agenda items: 1. Approval of travel for staff to attend IAHO conference and training to Hawkeye Community College 2. Approval of travel request for staff attendance to Director's Meeting in Charles City All. Motion carried. Motioned by Hart, seconded by Schmitt to approve the following agenda items: 1. Approval and Resolution to accept a 2013 Capital Fund Grant from HUD for Rehabilitation and Modernization at Ridgeway Towers 2. Approval to accept a bid from Schaefer Tree Service to trim trees at Ridgeway Towers and haul away debris. Ayes: All Motion carried. Motioned by Welper, seconded by Hart to approve the following agenda items: 1. Approval of National Association of Housing Redevelopment Officials Membership 2. Approval to dispose of Public Housing/Section 8 tenant files that are withdrawn or terminated that are five years old. Motioned by Hart, seconded by Welper to approve the following agenda items: 1. Approval and Resolution of the use of WHA's HUD Administrative Fee Reserves to cover a Housing Assistance Program (HAP) shortfall of approximately $60,000.00 due to the Sequestration 2. Approval to place on file the Housing Authority report including the leasing, HAP report Ayes: All Motion carried Motioned by Hart, seconded by Welper to adjourn the meeting. Ayes: All Motion Carried. SAM WATERLOO HOUSING AUTHORITY, Governing Board Minutes November 21, 2013 8:30 a.m. Waterloo City Hall — Council Chambers Members Present: Greenwood, Schmitt, Welper, Getty, Jones, Hart, Waterman, Dillon, Washington, Mayer and Wessels Motioned by Hart, seconded by Getty that the Agenda and the minutes from the September 19, 2013 meeting be approved. Ayes: All Motion Carried. Motioned by Schmitt, seconded by Welper to approve following Agenda items: 1. Approval of Resolution of Public Housing Operating Receipts and Expenditure for Public Housing (Ridgeway Towers) for the period ending December 31, 2013. Ayes: All. Motion carried. Motioned by Hart, seconded by Welper to approve the following agenda items: 1. Approval and Resolution of travel request to Charles City for WHA staff. 2. Approval of fitness contract with The Training Center. Ayes: All Motion carried. Motioned by Welper, seconded by Schmitt to approve the following agenda items: 1. Approval of 2014 annual HUD approved payment standards to become effective December 1, 2013. 2. Approval to place on file the Housing Authority SEMAP report from HUD. Motioned by Schmitt, seconded by Hart to approve the following agenda items: 1. Approval to place on file the Housing Authority report including the leasing HAP report. 2. Acknowledgement of Bob Greenwood and Harold Getty as their last meeting. Thanked them for their service to our committee. Ayes: All Motion carried Motioned by Welper, seconded by Schmitt to adjourn the meeting. Ayes: All Motion Carried. SAM 229 At the regular meeting of the Board of Waterloo Water Works Trustees, held Wednesday, November 20, 2013, there were present Rodger L. Burris, Vice - Chairman, and Mary H. Potter, Trustee, present. Also in attendance: Steve Schmitt, Waterloo City Council Member; Rick Wilberding, Distribution Department Manager; and Dennis Clark, General Manager and Secretary. Terry M. Kuntz, Chairman, was absent. as read. Rodger Burris called the meeting to order at 8:00 a.m. The Board approved to adopt the agenda. The minutes of the regular meeting of October 23, 2013, were approved Upon motion, passed, the following Bills Resolution was adopted. BE IT RESOLVED BY THE BOARD OF WATER WORKS TRUSTEES OF THE CITY OF WATERLOO, IOWA: That the bills listed below for which warrants against the funds designated, have been issued in payment, are found to be correct, and the acts of the Secretary in issuing and delivering said warrants are hereby ratified and approved. OCTOBER 31, 2013 GENERAL FUND 49677 Black Hawk County Sheriff Authorized payroll deduction for 159.90 garnishment of wages 49678 Cedar Valley United Way Authorized payroll deduction for 137.50 United Way 49679 ING Life Insurance Authorized payroll deduction for 4,063.00 deferred compensation 49680 Lincoln Financial Group Authorized payroll deduction for 40.00 deferred compensation 49681 Public Employees Credit Authorized payroll deduction for 4,260.00 Union credit union 49682 Charles Schwab Institutional Authorized payroll deduction for 2,216.16 employee pension contribution EFT US Department of Treasurer Federal withholding tax 19,653.63 49683 ABM Janitorial Janitorial services 1,041.50 49684 Assurant Employee Benefits Dental and disability insurance 6,620.92 49685 City of Waterloo 2012 Street Reconstruction Water 8,070.25 Main Replacement Project 49686 Ferguson Enterprises, Inc. Bushings for pressure line at 8.62 Linden tower site 49687 Firestone Store New tires for unit #5 479.68 49688 Iowa Department of Natural 2013 IDNR Annual Water Use 66.00 Resources Permit Fee 49689 Iowa Electrical Examining Electrical license renewal, 75.00 Board M. Wedemeier 49690 Iowa Public Employees IPERS for 14 employees 9,332.91 Retirement System 49691 IWI Motor Parts Batteries for generator on unit 65.01 #18 and shop towels for garage 49692 Johnstone Supply Plastic tubing for Linden tower site 58.57 49693 Northland Products Oil for stand-by power units 122.26 49694 Katelyn McDermott M. D. & U. D. refund 56.42 49695 Christopher O. Holmes " " " " 55.08 49696 Lucretia Redd " " " 7.31 49697 Jennifer Juon If " " " 7.31 49698 Deb Toben " " 32.25 49699 St. Vincent DePaul " " 7.31 49700 St. Vincent DePaul " 20.00 49701 Gerald Fulscher " " 7.31 49751 Andrew D. Dennis 49752 Candy Stevenson 49753 Patricia Fraise 49754 Kay Reh 49755 Karianne Franzmeier 49756 Joel R. Rust 49757 Kathy Houdek 49758 Joshua Dubuc 49759 Proshield Fire Protection 49760 Radio Communications 49761 The Sled Shed 49762 Titan Machinery 49763 Treasurer, State of Iowa 49764 Utility Equipment Co. 49765 Courier Communications 49766 Rick Wilberding EFT Treasurer, State of Iowa 49767 Black Hawk County Sheriff 49768 ING Life Insurance 49769 Lincoln Financial Group 49770 Public Employees Credit Union 49771 Charles Schwab Institutional 49772 Teamsters Local Union #238 EFT US Department of Treasurer 49773 Aable Pest Control, Inc. 49774 Airgas USA, Inc. 49775 Aramark Uniform Services 49776 B & B Lawn Care, Inc. 49777 Benton's Sand & Gravel, Inc. 49778 Black Hawk County Auditor 49779 Black Hawk County Treasurer, MIS 49780 Black Hawk Electrical Co. 49781 City of Raymond 49782 City of Waterloo 49783 Community National Bank 49784 E. H. Wachs Co. 49785 Instrument Control System 49786 Iowa Department of Natural Resources 49787 Iowa Municipalities Workers' Compensation Assoc. 49788 Keystone Laboratories, Inc. 49789 Larson Construction 49790 Menards 49791 49792 49793 49794 49795 49796 49797 49798 Metro Investments - H. Allen Hawkeye Towers St. Vincent DePaul Tyler Swyter Gerardo J. Garcia Mark Burt, Jr. Steve Lambrecht Jennifer J. Berhends M. D. & U. D. refund M. D. & U. D. refund and overpayment on final bill M. D. & U. D. refund O 11 tt Overpayment on final bill Overpayment on bill Recharged fire extinguisher Monthly access fee and pager rental New chain saw and extra chain for pumping station Repaired seat on unit #21 Treasure Hunt - 2013 Fittings, mega lugs and corporation stops Legal ad Reimbursement for cell phone State withholding tax Authorized payroll deduction for garnishment of wages Authorized payroll deduction for deferred compensation Authorized payroll deduction for deferred compensation Authorized payroll deduction for credit union Authorized payroll deduction for employee pension contribution Authorized payroll deduction for union dues Federal withholding tax Monthly insect control Ice melt Towel service Mowing well fields Topsoil Water and sewer bond fees Data processing Installed new sealtight and fittings to new motor at well #21 Sewer, garbage and yard waste fees 19,980.92 1,036,148.64 444.03 52.81 450.00 60.00 231 38.42 14.19 35.42 63.52 44.02 11.87 36.27 120.00 29.25 154.00 182.30 719.65 1,945.82 1,973.35 82.30 50.00 7,180.00 447.96 4,063.00 40.00 4,347.50 2,215.51 919.00 21, 057.79 72.75 807.65 202.74 1,710.00 164.21 39,519.39 6,540.53 1,177.28 Sewer, garbage and storm water Bank charges for September Replaced spray gun on unit #9 Installed pressure reducers at well #17 Operator certification exam fees, J. Conkling Workers' compensation insurance Water sampling Hydrant M. D. refund Fittings and supplies to repair water bearing line at well #22 Overpayment on final bill Overpayment on final bills M. D. & U. D. refund It tt It 11 CC CC 8,706.00 1,120.00 263.29 84.69 237.01 99.86 6.10 4.44 74.02 14.64 39.42 38.81 49844 Kay Reh 49845 St. Vincent DePaul 49846 Michael D. Wagner 49847 Keeton Wainscott 49848 Mandi Beam 49849 Kyle J. Weber 49850 Victor Salamanca 49851 Thomas Reich Estate 49852 Aaron Lewis 49853 Matt Parrott/Storey Kenworthy 49854 Postmaster 49855 Precision Midwest 49856 Radio Communications 49857 R Company, Inc. 49858 49859 49860 49861 49862 Roth Jewelers Schimberg Co. Sensus Metering Systems Service Roofing Co. Service Signing, L.C. 49863 Stuber Trucks 49864 USABlueBook 49865 Utility Equipment Co. 49866 Courier Communications 49867 Wellmark Blue Cross Blue Shield 49868 Willco, Inc. 49869 Witham Auto Center 49870 Waterloo Water Works 49871 Black Hawk County Sheriff 49872 ING Life Insurance 49873 Lincoln Financial Group 49874 Public Employees Credit Union 49875 Charles Schwab Institutional Payroll M. D. & U. D. refund Engraved on retirement plaque Postage GPS unit New pager and installed new radio and antenna on unit #16 Relocated water main on Vinton and Lafayette Watch for retiree Fittings Two 8" meters and new touchreader New roof at well #17 Traffic control on Dysart Road and Independence Avenue Cab rack for unit #16 Rebuild kits for fluoride pump, drawdown gauges for wells, air release valve for well #14 and eyewash/shower units for wells #15, #21 and #22 Material for hydrant replacement on Darlene Court, tile probes, material for sanitary sewer repair, hydrant parts and adapters Legal ad and Well #19 Electrical Project advertisement Medical insurance Butterfly valve for Throttle Valve Project at Well #17 Master cylinder for unit #18 Reimbursed petty cash for postage and balance on invoice Authorized payroll deduction for garnishment of wages Authorized payroll deduction for deferred compensation Authorized payroll deduction for deferred compensation Authorized payroll deduction for credit union Authorized payroll deduction for employee pension contribution 233 29.81 36.02 56.42 15.10 60.08 60.08 47.11 75.00 26.42 20.00 5,150.00 18,570.00 489.82 3,100.00 79.50 5,065.89 14,119.23 10,634.00 500.00 468.23 2,994.31 1,986.56 206.20 40,657.90 4,584.21 173.75 27.39 105.43 3,563.00 40.00 4,347.50 2,215.84 133,946.67 $1,827,147.24 235 The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 914 South Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $1,252.00, which is supported by invoice from Frickson Bros. Excavating, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 914 South Street, which is located on Lot No. Three (3), in Block No. Twelve (12) in Doe's Addition to the Village (now City) of Waterloo, Iowa, Black Hawk County, and owned by Athena R. Speller. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Burris, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Burris, Potter. Nays: None. Absent: Kuntz. Resolution adopted. The General Manager reported that the Notice of Public Hearing for the 2014 budget was published in the Waterloo Courier on November 7, 2013. It was moved by Burris, seconded by Potter and approved to receive and place on file the Proof of Publication of the Notice of Public Hearing for the Waterloo Water Works 2014 budget. Vice -Chairman Burris announced that it was time for the public hearing on the 2014 budget. There were no written or oral comments. It was moved by Potter, seconded by Burris and unanimously approved to close the hearing. The Budget Summary is as follows: BUDGET SUMMARY Budget Re -estimated Actual Revenue & Other Financial Sources 2014 2013 Use of money and property Charges for services Miscellaneous Other Financing Sources Total Revenues & Financing Sources Expenditures & Transfers Out Expenditures Transfers Out Total Expenditures & Transfers Out Excess of Revenues & Other Sources (+) (-) Expenditures & Transfers Out Beginning Fund Balance as originally reported Ending Fund Balance December 31 2012 $12,172,875 $7,398,600 $8,308,841 $ 7,880,500 $7,201,514 $7,277,964 $ 639,500 $ 648,800 $ 797,205 $(3,652,875) $ 451,714 $ (233,672) $ 8,520,000 $7,850,314 $8,075,169 $12,172,875 $7,398,600 $8,308,841 $12,172,875 $7,398,600 $8,308,841 $(3,652,875) $ 451,714 $ (233,672) $ 5,184,170 $4,732,456 $4,966,128 $ 1,531,295 $5,184,170 $4,732,456 Business consultant for RFP development, select CIS vendor, and implementation of CIS solution $ 335,000.00 Water Works Office Reconfiguration and Remodel Architect $ 75,000.00 Progress Avenue Water Main Replacement (preliminary estimate) $ 427,000.00 Design and Construction review (preliminary estimate) $ 50,000.00 Dysart Road Water Main Replacement (preliminary estimate) $ 450,000.00 Design and Construction review (preliminary estimate) $ 50,000.00 Highway 63 Downtown Jefferson to Franklin Water Main Project Design and Construction Review (preliminary estimate) $ 75,000.00 Subtotal New or Ongoing Capital Projects $4,843,575.00 Other Capital Items for 2014 Continue GIS-Mapping-CMMS-Document Management Property Acquisition for Future Capital Projects $ 80,000.00 $ 100,000.00 Subtotal Other Capital Items for 2014 $ 180,000.00 Total Base New or Ongoing Capital Projects, and Other Capital Items for 2014 $5,823,375.00 237 Total Capital Items & Repair -Inventory -Meter Items for 2014: $5,823,375.00 $ 415,000.00 It was moved by Burris, seconded by Potter, to adopt the following resolution approving the Waterloo Water Works budget for the calendar year ending December31, 2014. BE IT RESOLVED BY THE Waterloo Water Works Board of Trustees: The budget for calendar year ending December 31, 2014 as set forth in the Adopted Budget Summary and in the detailed budget in support thereof showing the estimated revenues and expenditures for said calendar year is adopted, and the Secretary is directed to make the filing required by law and to set up the books in accordance with the summary and detail as adopted. Passed and adopted on November 20, 2013, by the following vote: Ayes: Rodger Burris Nays: None Mary Potter Absent: Terry Kuntz /s/ Rodger Burris Vice -Chairman Rodger Burris Attest /s/ Dennis D. Clark Secretary Dennis D. Clark At their October 2013 meeting, the Board adopted a resolution authorizing the request of proposals for engineering services for the Progress Avenue Water Main Replacement Project. The 2014 Capital Improvement Budget includes $427,000 for construction costs and $50,000 for engineering design and construction review. An engineering proposal for the project was requested from Wayne Claassen Engineering and Surveying, Inc., of Waterloo, Iowa. A proposal was received November 12, 2013. 239 B & B Builders and Supply has completed the 2013 Pavement Repairs Project. The original contract amount on the project was the sum of $109,337.50. As part of the contract, the contractor provides the Water Works with unit costs for additional pavement repairs that develop throughout the life of the contract, due to main breaks, valve repairs, hydrants repairs and other causes. With the additional pavement repairs, the final contract amount is the sum of $134,511.60. B & B Builders and Supply has submitted the necessary closeout documents, including lien waivers, sales tax forms, quantity form and a 2 -year maintenance bond. It was moved by Burris, seconded by Potter and adopted to accept the completion of the project and work performed by B & B Builders and Supply for the 2013 Pavement Repairs Project. The following items were reported by management: The water pumpage information for October 2013 was 1.27% less than October 2012. Water pumpage for the first 10 months of 2013 was 5.51% less than the first 10 months of 2012. The current market value of the Pension Fund as of October 31, 2013 is the sum of $4,797,284.55, including one employee's personal balance of $31,714.69. The value of the Fund increased $141,043.98 in the last month and increased $838,011.30 year to date. The Waterloo Water Works has made contributions of $398,217.20 to the Fund in 2013. Employees have made contributions of $47,186.65 to the Fund in 2013. Year to date fees are the sum of $53,480.59, year to date payments to retirees are the sum of $398,582.49, and the year to date performance of the Fund is plus 22.40 percent. An updated employee list was presented to the Board. A list of several major projects and initiatives currently underway or planned for 2013 was presented to the Board. The next regular meeting is scheduled for Wednesday, December 18, 2013 at 8:00 a.m. Upon motion, the meeting was adjourned at 9:39 a.m. BOARD OF TRUSTEES Secretary Vouchers Prepared by Pauline C November25, 2013 Vendor Ament Inc. Address 325 32nd Avenue S.W. City & State Cedar Rapids, IA 52404 ************************************* CITY OF WATERLOO 9002 PAYMENT VOUCHER A120213 Batch No. Keyed By: Department: Engineering Grant/Project Code# Invoice Date Qty/Unit Amount Description G/L Distribution 11/19/13 23998 26,624.74 Contract 843 Kimball Ave. Transportation 290-07-7500-2103 Est # 9 6,656.19 Imp. Project (Tower Park Dr to Acadia St) 412-07-7500-2103 9/28/13 - 10/25/13 Est # 9 Contract No. 843 Special Instructions: Total $ 33,280.93 kid,. 11/25/13 Submitted By Date Approved By: Date An Equal Opportunity/Affirmative Action Employer Ament DESIGN COST PLUS FIXED FEE PROGRESSIVE INVOICE November 19, 2013 Invoice No: 23998 Client Project No: STP -U-8155(731)-70-07 Invoice Period Covered 09/28/13 - 10/25/13 County: Black Hawk Consultant Job No. G00412.10 / Tasks Client Project Description ✓Kimball Avenue Trans - 001 -002 portation Improvements Project - from 500' S of Tower Park Dr to Acadia St Client Contract No: Contract Cumulative Current Estimate To Date Period Labor Dollars Overhead Overhead Adjustments Direct Expenses Reimbursed Vehicle Mileage Printing GPS/Total Station Postage Miscellaneous Lodging Meals Ground -Based LiDAR Subconsultants (including authorized contingency) Terracon Consultants (C+FF) Robinson Engineering (C+FF) Earth View Environmental (LS) Tallgrass Historians (SR) HDR Engineering (C+FF) Subtotal Fixed Fee Authorized Contingency Total Amount Authorized Total Billed to Date Remaining Authorized Balance 91,093.00 171,283.00 661.00 2,250.00 0.00 454.00 0.00 0.00 0.00 12,000.00 126,562.00 16,077.00 31,567.00 7,144.00 6,132.00 65,642.00 404,303.00 31,485.00 27,774.00 463,562.00 360,090.38 103,471.62 Unauthorized Contingency Prime (Ament, Inc.) 0.00 Labor Hours eel c.,/4/;;, T .27 ;L 4656. /7 84,032.29 157,615.60 0.00 673.68 1,383.60 0.00 261.88 0.00 0.00 0.00 0.00 0.00 26,787.16 5,556.34 5,315.50 52,836.94 334,462.99 9,905.92 18,626.11 0.00 21.47 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,124.67 30,678.17 25,627.39 2,602.76 360,090.38 3,361.00 3,046.60 292.70 ONE CO Ni PA NI' ,llnnr .Sohit November 11, 2013 Mr. Larry Berns Ament, Inc. 625 32nd Avenue SW Cedar Rapids, IA 52404 RE: 2013 Kimball Avenue Transportation Improvements Project Dear Mr. Berns: The enclosed invoice is for the Kimball Avenue Transportation Improvements Project. The invoice is for effort from September 29, 2013 to November 2, 2013 and amounts to $2,124.67. This brings the total billed to date to $52,836.94. Our work on the project to date and percent complete are contained on the attached sheets. Thank you for this opportunity to support the Ament, Inc. on this project. Please call if you have any questions about the invoice or project (402-926-7146). Sincerely, HDR Engineering, Inc. Mike Forsberg, P.E. -744 Enclosure HOB Engineering, Inc, 8404 ninon IiUI Drive rmtane. NE 08114.4892 Pliant) : (402) 399.1000 Fax (402) 391.12j8 1w v,Iidi cic,culn KIMBALL AVENUE TRANSPORTATION IMPROVEMENTS PROJECT WATERLOO, IOWA PERCENT COMPLETE OCTOBER 2013 Task/Subtask Previous % Complete % Complete Notes I.E - Project Design Review Meetings 60% 60% II.0 - Public Information / Open House Meetings 67% 67% III.A.21 - Environmental Services 100% 100% III.A.26 - Additional Traffic Study and Analysis / Access Management 95% 95% IV.A.28 - Traffic Signal System Upgrade 50% 80% Documentation of signal timing plans. Documentation of adaptive signal system review. Project Coordination / Quality Control / Internal HDR Project Management 75% 80% Provided project coordination. Internal HDR project staffing. TOTAL 78% 82% HDR Engineering, Inc. Kimball Avenue Transportation Improvements Project Percent Complete Vouchers Prepared by: Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER Al2/0213 November 22, 2013 Batch No. Vendor Iowa Northern Railway Co. Address 305 2nd St S.E. Ste 400 City & State Cedar Rapids, IA 52401 Invoice Date 10/31/13 Special Instructions: Keyed By: Department: Engineering Grant/Project Code# INV* Qty/Unit Amount Description G/L Distribution 150.10.1 13,147.51 City's expense for State Crossing No. 607580Y 7th Street 205-07-7830-2165 Total $ 13,147.51 jr— //CC4 Q, ) 11/22/13 miffed By Date Approved By: Date An Equal Opportunity/Affirmative Action Employer Iowa Northern Railway Co. 305 2nd St. SE, Ste. 400 Cedar Rapids, IA 52401 Bill To City of Waterloo ATTN: Jamie Knutson 715 Mulberry Street Waterloo Iowa 50703 Destination Invoice Date Invoice # 10/31/2013 150.10-1 ivk Freight Bill # Commodity Route Terms Shipper Flag Car Quantity Item Code Description Rate Amount 217-B Billabi .. 217-B Bll1abl... 217-B Billabl... FRA Agreement Number: 607580Y State Crossing - Total Expense 60% State Expense 20% IANR Expense 20% City Expense $13,147.51 See Attached Details Reimbursement #1 65,737.56 -39,442.54 -13,147.51 65,737.56 -39,442.54 -13,147.51 - 7 Total$13,147 , 06,-6 �70 iii LETTERS TO ME EDITOR Apathy in Waterloo ROBERT SIEBRANDS i WATERLOO — Whys the city of Waterloo leasing its pet project, the SportsPlex? Wasn't it funded completely by private donations? What's in it for the taxpayers of Waterloo, specifically the property taxpayers? I can answer that one: nothing. Its a fee- based business the city will lease, giv- ing the city all of the income and all of the expense to operate. If it's going to be a for-profit business that is said will generate a lot of income, then why aren't those who "privately funded" it going to operate it? I think we all know the answer to that and who really will make money on this pet. Oh, it's not the non-downtownbusiness owners and property taxpayers of Waterloo. The problem I see in Waterloo is a general lack of interest by the majority of taxpayers in what goes on and where their tax dollars go. "If the city says it's necessary, then OK" is the general rule, or "Ijust don't care" or 'I just don't want to get involved!' We the people are very poor citizens. It's a sad, sad day when the wealthy few run the govern- ment. Request for Proposal for Sherwood Gate Acquisition and Installation Services December 2, 2013 Bid Tab Estimate: $22,000 for the base bid, $6,000 for Alternate 1, for a total of $28,000 Bid Security Required Bidder Bid Security Bid Amount F.Y. 2014 Orange School Sanitary Sewer Extension, Contract No. 816 December 2, 2013 Bid Tab Estimate: $421,270.00 Bid Security Required Bidder Bid Security Bid Amount Hurst & Sons Contractors, Inc. 2425 West 4th Street Waterloo, IA 50701-3949 5% $433,274.00 Holland Contracting 1400 south 4th Street Forest City, IA 50436 5% $469,427.00 Denver Underground & Grading, Inc. 2046 260t1 Street Denver, IA 50622 5% $274,218.00 Reilly Construction Co., Inc. Po Box 99, 110 Main Street Ossian, IA 52161 5% $472,997.00 Dave Schmitt 250 50th Ave., SW Cedar Rapids, IA 52404 5% $308,180.40 Pirc Tobin Construction, Inc. Po Box 160 Alburnett, IA 52202 5% $406,558.00 Vieth construction Corp. 6419 Nordic Dr. Cedar Falls, IA 50613 5% $321,361.00 Peterson Contractors, Inc. Box A Reinbeck, IA 50669 5% $398,880.00 Baker Concrete & Excavating 2203 E Bremer Ave. Box 277 Waverly, IA 50677 5% $428,874.00 Tschiggfrie Excavating P.O. Box 3280 425 Julien Dubuque Drive Dubuque, IA 52003 5% $434,624.58 Summers' Enterprise, Inc. 1776 Buchanan Delaware Ave. Masonville, IA 50654 5% $344,488.52 Ricklefs Excavating, Ltd. 12536 Buffalo Rd. Anamosa, IA 52205 5% $273,405.00