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12/30/2013
AGENDA OF THE SPECIAL SESSION OF THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, TO BE HELD VIA E-MAIL RESPONSES DUE BY 10:00 A.M. MONDAY, DECEMBER 30, 2013 ROLL CALL: Motion to approve Agenda, as proposed or amended. Motion to receive and file copies of Calls. 1. Resolution approving Bills Payment in the amount of $1,669,375.89 (plus Payroll, Workers Compensation, Health Insurance and Housing Assistance), Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request of Proactive Holdings IV, LLC for the vacation, sale and conveyance of 0.72 acres of East Ridgeway Avenue right-of-way, adjacent to 2002-2018 East Ridgeway Avenue at a cost of $1.00. (Public Hearing, sale and conveyance was conducted December 16, 2013, with no objections; however, there was an omission of ordinance to vacate) Motion to receive, file, consider and pass for the first time an Ordinance vacating the 0.72 acres of East Ridgeway Avenue right-of-way, adjacent to 2002-2018 East Ridgeway Avenue. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. 3. Resolution approving a Community Development Block Grant request in the amount on $50,000.00 with a $5,000.00 cash match for the Upper Gates Playground Equipment Project; and authorize Mayor to execute said document -Submitted by Paul Huting, Leisure Services Director 4. Resolution approving a Community Development Block Grant request in the amount on $55,000.00 with a $15,000.00 cash match for the Upper Gates Picnic Shelter Project; and authorize Mayor to execute said document - Submitted by Paul Huting, Leisure Services Director ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk City of Waterloo Bill Payments Bill Date 12/30/2013 Banking Date 12/31/2013 Prepared by: RH Journal Number 769 Fund Amount Fund Amount for formula 010 374,985.55 010 1 $ 374,985.55 205 5,786.25 205 1 5,786.25 224 7,448.04 224 2 7,448.04 266 11,457.94 266 1 11,457.94 283 881.85 283 3 881.85 290 1,060,167.32 290 1 1,060,167.32 291 0.00 291 1 0.00 407 149.90 407 4 149.90 408 4,293.75 408 4 4,293.75 409 140.88 409 4 140.88 410 1,213.39 410 4 1,213.39 411 7,047.24 411 4 7,047.24 412 18,513.31 412 4 18,513.31 413 17,285.25 413 4 17,285.25 426 155,174.66 426 1 155,174.66 520 14,191.80 520 5 14,191.80 521 300.00 521 5 300.00 525 11,107.14 525 1 11,107.14 609 12,000.00 609 4 12,000.00 612 3,589.40 612 4 3,589.40 WAR 1,705,733.67 1,705,733.67 juornal total 3,411,467.34 $ 3,411,467.34 1 $ ,1).6-.8.S,. WAR formula (1,705,733.67) 2 7,448.04 3 881.85 Approved check total 1,705,733.67 4 64,233 12 5 14,491.80 6 0.00 w/d amount Bank Acct 4/ (RB) OVRNT $ 1,618,678.86 v (RB) CDBG 7,448.04 o banking ,J (41SB)HOUSE 881.82-i2c ' JA f (RB)GOB 64,233.12 To: (RB) ACCTS PYBL $ 1,705,733.67 (RB)SEW 14,491.80 SRW- 60-0) $ 1,705,733.67 12/31/2013 forms bill banking net.xlsx 123013 City of Waterloo Finance Committee Open Invoice Report f -or Uecember 30 2013 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, December 13, 2013 Add: First Administrators EFT Transactions: 1,667,525.79 38,236.75 1,821.23 Subtotal - as of Monday, Decmeber 3o 2013 1,707,583.77 Workers Compensation Issued by TPA Gross Payroll Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Removed Credit Electrical Engineering from 12/16 Using Credit 12/30 7,388.68 1, 508, 325.62 343,896.00 1,537.76 28.87 !Bill Payment Total - Monday, December 3o, 2013 3,568,760.70 Paymc to Council memb€ or related City of Waterloo Payroll Vendor Disbursements Checks Issued and EFT JE: 747 & 748 Date: 12/27/13 Prepared by: RH Fund Vendor Check EFT Inv jrnl Amount Amount Cks $.02 more for Soderberg correction 12/13/13 GRAND TOTALS 6).fuLte /Le, rr-,) Fund Amount 010 228,674.11 209,743.15 010 1 438,417.26 Deductions from Inv journal :::::Do:not:use :: (1,638.93) 010 1 (1,638.93) 200 168,795.66 0.00 200 1 168,795.66 204 5,686.70 4,997.53 204 1 10,684.23 205 5,121.18 5,262.97 205 1 10,384.15 224 3,836.07 D6:i.iotuSe::';: 224 2 3,836.07 224 :::::Do;not:use;:::: 5,588.00 224 2a 5,588.00 266 33,039.29 41,015.31 266 1 74,054.60 283 3,652.70 4,463.05 283 3 8,115.75 290 315.41 375.41 290 1 690.82 520 15,370.58 19,114.80 520 4 34,485.38 521 6,051.62 6,172.48 521 4 12,224.10 525 8,569.31 10,403.61 525 1 18,972.92 WAR 479,112.63 305,497.38 WAR 784,610.01 958,225.26 610,994.76 1, 569, 220.02 1, 569, 220.02 WAR (479,112.63) (305,497.38) (784,610.01) 1 $ 720,360.71 2 3,836.07 479,112.63 305,497.38 784,610.01 2a 5,588.00 3 8,115.75 4 46,709.48 w/d amount To: (RB) ACCTS PYBL Bank Acct (RB) OVRNT $ 720,360.71 (RB) CDBG 3,836.07 (RB) CDBG 5,588.00 8,115.75 46,709.48 ;(USB)HOUSE (RB)SEW $ 784,610.01 $ 784,610.01 12/27/2013 forms pyrll vendor disbrs banking net.xlsx 122713 cks + EFT City of Waterloo Payroll Date 12/27/13 Preparer: RH GL Date 12/27/13 Banking Date 12/27/13 JE 745 Fund Dir Dep ACH 010 204 205 224 266 283 290 423 520 521 525 Net Payroll Total Net Payroll Total ji Bank Acct (RB) OVRNT (RB) CDBG '1/4 (USB)HOUSE (RB)SEW Net Payroll checks only Dir Dep ACH Net Payroll Total DEBIT (606,694.67) 524,167.09 10,136.09 10,048.64 8,782.02 82,228.24 9,932.63 468.95 0.00 38,709.93 10,985.62 19,292.27 714, 751.48 714, 751.48 Fund Dir Dep ACH 010 204 205 224 266 283 290 423 520 521 525 1 1 1 1 2 1 3 1 4 5 5 1 Net Payroll Total Dir Dep ACH Net Payroll checks only w/d amount To: (WF) Payroll $ 39,646.61 e ---12---4_/37-)g I 8,782.02 ;4 Ib.2 " /? $ ACH 9,932.63' `2 49,695.55 108,056.81 606,694.67 714,751.48 V c-44i37jy 1 $ 2 3 5 (606,694.67) 524,167.09 10,136.09 10, 048.64 8,782.02 82,228.24 9,932.63 468.95 0.00 38,709.93 10,985.62 19,292.27 714,751.48 (606,694,67) 108, 056.81 39,646.61 8,782.02 9,932.63 49,695.55 108,056.81 /(71—d -7—,L3 Net- 12/27/2013 forms payroll banking net.xlsx 122713 (Subtotal - as of Monday, Decmeber 3o 2013 Workers Compensation Issued by TPA Gross Payroll Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Removed Credit Electrical Engineering from 12/16 Using Credit 12/30 (Bill Payment Total - Monday, December 3o, 2013 Payment to Council members or related entities. City of Waterloo Finance Committee Open Invoice Report For December 30 2013 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, December 13, 2013 EFT Transactions: 1,667,525.79 1,821.23 1,669,347.02 28.87 1,669,375.89 FINANCE COMMITTEE TO BE HELD VIA E-MAIL RESPONSES DUE BY 10:00 A.M. MONDAY, DECEMBER 30, 2013 Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk DEANNE KOBUSKA From: Robert Greenwood <rjgrx@aol.com> Sent: Thursday, December 26, 2013 4:36 PM To: CAROLYN COLE Cc: Q Personal; STEVE SCHMITT; DEANNE KOBLISKA; COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: Re: December 30th Agenda and packet I vote yes to approve agenda items. Bob Greenwood Sent from my iPhone > On Dec 24, 2013, at 2:49 PM, Carolyn Cole <Carolyn.Cole@vgm.com> wrote: > I move that we approve the remaining items on the agenda, including the second and third readings, and that we adjourn. > Carolyn > Sent from my iPad » On Dec 24, 2013, at 12:23 PM, "Q Personal" <ghart@mchsi.com> wrote: > Second if needed. » Sent from my iPhone »> On Dec 24, 2013, at 11:11 AM, Carolyn Cole <Carolyn.Cole@vgm.com> wrote: »> »> Move to pay the bills. »> Carolyn »> »> »> »> »> »> »> Original Message »> From: sschmitt@schmitthouse.com[mailto:sschmitt@schmitthouse.coml »> Sent: Monday, December 23, 2013 2:42 PM »> To: qhart@mchsi.com »> Cc: DEANNE KOBLISKA; COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES »> Subject: Re: December 30th Agenda and packet »> »> I vote to approve. »> Sent from my U.S. Cellular BlackBerry® smartphone »> 1 »> Original Message »> From: ghart(cr�,mchsi.com »> Date: Mon, 23 Dec 2013 14:35:53 »> To: Steve Schmitt<sschmitt@schmitthouse.corn> »> Cc: DEANNE KOBLISKA<DEANNE.KOBLISKA@WATERLOO-IA.ORG>; COUNCIL MEMBERS<COUNCILMEMBERS@WATERLOO-IA.ORG>; MAYOR CLARK<BUCK.CLARK(a,WATERLOO-IA.ORG>; SUZY SCHARES<SUZY. SCHARES(a,WATERLOO-IA.ORG> »> Subject: Re: December 30th Agenda and packet »> »> »> »> Approved »> »> Quentin »> »> »> »> »> Original Message »> From: "Steve Schmitt" <sschmitt@schmitthouse.com> »> To: "DEANNE KOBLISKA" <DEANNE.KOBLISKA@WATERLOO-IA.ORG>, "COUNCIL MEMBERS" <COUNCILMEMBERS@,WATERLOO-IA.ORG>, "MAYOR CLARK" <BUCK.CLARK@WATERLOO-IA.ORG>, "SUZY SCHARES" <SUZY.SCHARES@WATERLOO- IA.ORG> »> Sent: Monday, December 23, 2013 11:38:06 AM GMT -06:00 US/Canada Central »> Subject: RE: December 30th Agenda and packet »> »> »> »> »> Hi Deanne, >» »> You have my motion to approve all the items on this email agenda and my vote supporting all the items listed. »> »> Thanks and have a Merry Christmas! »> »> Steve »> »> »> »> »> »> »> »> »> »> »> From: DEANNE KOBLISKA lmailto:DEANNE.KOBLISKA@WATERLOO-IA.ORGl Sent: Monday, December 23, 2013 10:27 AM 2 »> »> »> »> »> »> »> »> »> To: COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: December 30th Agenda and packet Please find attached the December 30 th agenda with the packet attached separately. »> We will need a motion and second, for the approval of the e-mail agenda, resolution approving bill payments, Motion to receive, file, consider and pass for the first time an Ordinance vacating the 0.72 acres of East Ridgeway Avenue right-of-way, adjacent to 2002- 2018 East Ridgeway Avenue., Motion to suspend the rules., Motion to consider and pass for the second and third times and adopt ordinance., Resolution approving two Community Development Block Grant request's, and motion to adjourn. >» »> »> »> Please insure that you "Vote" & "Reply to All" on all items. »> »> »> »> Thank you and Merry Christmas to all of you! »> »> »> »> »> DeAnne Kobliska »> »> Administrative Secretary for City Clerk »> »> City of Waterloo, Iowa »> »> 715 Mulberry Street »> »> 319-291-4522 Ext 3000 »> »> Fax: 291-4571 »> »> »> >» 3 DEANNE KOBUSKA From: Steve Schmitt <sschmitt@schmitthouse.com> Sent: Monday, December 23, 2013 11:38 AM To: DEANNE KOBLISKA; COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: RE: December 30th Agenda and packet Hi Deanne, You have my motion to approve all the items on this email agenda and my vote supporting all the items listed. Thanks and have a Merry Christmas! Steve From: DEANNE KOBLISKA fmailto:DEANNE.KOBLISKA@WATERLOO-IA.ORG1 Sent: Monday, December 23, 2013 10:27 AM To: COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: December 30th Agenda and packet Please find attached the December 30th agenda with the packet attached separately. We will need a motion and second, for the approval of the e-mail agenda, resolution approving bill payments, Motion to receive, file, consider and pass for the first time an Ordinance vacating the 0.72 acres of East Ridgeway Avenue right-of-way, adjacent to 2002- 2018 East Ridgeway Avenue., Motion to suspend the rules., Motion to consider and pass for the second and third times and adopt ordinance., Resolution approving two Community Development Block Grant request's, and motion to adjourn. Please insure that you "Vote" & "Reply to All" on all items. Thank you and Merry Christmas to all of you! DeAnne Kobliska Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 Fax: 291-4571 1 DEANNE KOBUSKA From: Carolyn Cole <Carolyn.Cole@vgm.com> Sent: Monday, December 23, 2013 11:51 AM To: STEVE SCHMITT; DEANNE KOBLISKA; COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: RE: December 30th Agenda and packet I move that we approve the email agenda. Carolyn Cole Vice president -communications VGM Group, Inc. P.O. Box 2817 Waterloo, IA 50704 319-274-6509 From: Steve Schmitt f mailto:sschmitt@schmitthouse.coml Sent: Monday, December 23, 2013 11:38 AM To: 'DEANNE KOBLISKA'; 'COUNCIL MEMBERS'; 'MAYOR CLARK'; 'SUZY SCHARES' Subject: RE: December 30th Agenda and packet Hi Deanne, You have my motion to approve all the items on this email agenda and my vote supporting all the items listed. Thanks and have a Merry Christmas! Steve From: DEANNE KOBLISKA [mailto: DEANNE.KOBLISKA@WATERLOO-IA.ORG] Sent: Monday, December 23, 2013 10:27 AM To: COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: December 30th Agenda and packet Please find attached the December 30th agenda with the packet attached separately. We will need a motion and second, for the approval of the e-mail agenda, resolution approving bill payments, Motion to receive, file, consider and pass for the first time an Ordinance vacating the 0.72 acres of East Ridgeway Avenue right-of-way, adjacent to 2002- 2018 East Ridgeway Avenue., Motion to suspend the rules., Motion to consider and pass for the second and third times and adopt ordinance., Resolution approving two Community Development Block Grant request's, and motion to adjourn. Please insure that you "Vote" 86"Reply to All" on all items. Thank you and Merry Christmas to all of you! 1 DeAnne Kobliska Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 Fax: 291-4571 2 DEANNE KOBUSKA From: Robert Greenwood <rjgrx@aol.com> Sent: Monday, December 23, 2013 2:16 PM To: CAROLYN COLE Cc: STEVE SCHMITT; DEANNE KOBLISKA; COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: Re: December 30th Agenda and packet I motion to second, Bob Greenwood Sent from my iPhone On Dec 23, 2013, at 11:51 AM, Carolyn Cole <Carolyn.Cole(a�vgm.com> wrote: <image001.jpg> I move that we approve the email agenda. Carolyn Cole Vice president -communications VGM Group, Inc. P.O. Box 2817 Waterloo, IA 50704 319-274-6509 From: Steve Schmitt [mailto:sschmitt@schmitthouse.com] Sent: Monday, December 23, 2013 11:38 AM To: 'DEANNE KOBLISKA'; 'COUNCIL MEMBERS'; 'MAYOR CLARK'; 'SUZY SCHARES' Subject: RE: December 30th Agenda and packet Hi Deanne, You have my motion to approve all the items on this email agenda and my vote supporting all the items listed. Thanks and have a Merry Christmas! Steve From: DEANNE KOBLISKA [mailto:DEANNE.KOBLISKA©WATERLOO-IA.ORG] Sent: Monday, December 23, 2013 10:27 AM To: COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: December 30th Agenda and packet Please find attached the December 30th agenda with the packet attached separately. We will need a motion and second, for the approval of the e-mail agenda, resolution approving bill payments, Motion to receive, file, consider and pass 1 for the first time an Ordinance vacating the 0.72 acres of East Ridgeway Avenue right-of-way, adjacent to 2002-2018 East Ridgeway Avenue., Motion to suspend the rules., Motion to consider and pass for the second and third times and adopt ordinance., Resolution approving two Community Development Block Grant request's, and motion to adjourn. Please insure that you "Vote" & "Reply to All" on all items. Thank you and Merry Christmas to all of you! DeAnne Kobliska Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 Fax: 291-4571 2 DEANNE KOBUSKA From: Carolyn Cole <Carolyn.Cole@vgm.com> Sent: Monday, December 23, 2013 2:17 PM To: DEANNE KOBLISKA; COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: RE: December 30th Agenda and packet I vote yes on approving the agenda. Carolyn Cole Vice president -communications VGM Group, Inc. P.O. Box 2817 Waterloo, IA 50704 319-274-6509 From: DEANNE KOBLISKA [mailto:DEANNE.KOBLISKA@WATERLOO-IA.ORG1 Sent: Monday, December 23, 2013 10:27 AM To: COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: December 30th Agenda and packet Please find attached the December 30th agenda with the packet attached separately. We will need a motion and second, for the approval of the e-mail agenda, resolution approving bill payments, Motion to receive, file, consider and pass for the first time an Ordinance vacating the 0.72 acres of East Ridgeway Avenue right-of-way, adjacent to 2002- 2018 East Ridgeway Avenue., Motion to suspend the rules., Motion to consider and pass for the second and third times and adopt ordinance., Resolution approving two Community Development Block Grant request's, and motion to adjourn. Please insure that you "Vote" 86 "Reply to All" on all items. Thank you and Merry Christmas to all of you! DeAnne Kobliska Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 Fax: 291-4571 i DEANNE KOBUSKA From: Carolyn Cole <Carolyn.Cole@vgm.com> Sent: Monday, December 23, 2013 2:24 PM To: DEANNE KOBLISKA Subject: RE: December 30th Agenda and packet I'm the only one who's chained to a desk! Do we now have to vote on the agenda? Carolyn Cole Vice president -communications VGM Group, Inc. P.O. Box 2817 Waterloo, IA 50704 319-274-6509 From: DEANNE KOBLISKA [mailto:DEANNE.KOBLISKA(aWATERLOO-IA.ORG1 Sent: Monday, December 23, 2013 2:17 PM To: Carolyn Cole Subject: RE: December 30th Agenda and packet Thank you Carolyn, we appreciate your quick response. DeAnne Kobliska Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 Fax: 291-4571 From: Carolyn Cole [mailto:Carolvn.Cole@vgm.com] Sent: Monday, December 23, 2013 2:17 PM To: DEANNE KOBLISKA; COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: RE: December 30th Agenda and packet I vote yes on approving the agenda. Carolyn Cole Vice president -communications VGM Group, Inc. P.O. Box 2817 Waterloo, IA 50704 319-274-6509 From: DEANNE KOBLISKA(mailto:DEANNE.KOBLISKA(a�WATERLOO-IA.ORGI Sent: Monday, December 23, 2013 10:27 AM To: COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: December 30th Agenda and packet Please find attached the December 30th agenda with the packet attached separately. We will need a motion and second, for the approval of the e-mail agenda, resolution approving bill payments, Motion to receive, file, consider and pass for the first time an Ordinance vacating the 0.72 acres of East Ridgeway Avenue right-of-way, adjacent to 2002- 2018 East Ridgeway Avenue., Motion to suspend the rules., Motion to consider and pass for the second and third times and adopt ordinance., Resolution approving two Community Development Block Grant request's, and motion to adjourn. Please insure that you "Vote" & "Reply to All" on all items. Thank you and Merry Christmas to all of you! DeAnne Kobliska Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 Fax: 291-4571 2 DEANNE KOBLISKA From: qhart@mchsi.com Sent: Monday, December 23, 2013 2:36 PM To: STEVE SCHMITT Cc: DEANNE KOBLISKA; COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: Re: December 30th Agenda and packet Approved Quentin Original Message From: "Steve Schmitt" <sschmitt@schmitthouse.com> To: "DEANNE KOBLISKA" <DEANNE.KOBLISKA@WATERLOO-IA.ORG>, "COUNCIL MEMBERS" <COUNCILMEMBERS@,WATERLOO-IA.ORG>, "MAYOR CLARK" <BUCK.CLARK@WATERLOO- IA.ORG>, "SUZY SCHARES" <SUZY.SCHARES@WATERLOO-IA.ORG> Sent: Monday, December 23, 2013 11:38:06 AM GMT -06:00 US/Canada Central Subject: RE: December 30th Agenda and packet i Hi Deanne, You have my motion to approve all the items on this email agenda and my vote supporting all the items listed. Thanks and have a Merry Christmas! Steve From: DEANNE KOBLISKA fmailto:DEANNE.KOBLISKA@WATERLOO-IA.ORG1 Sent: Monday, December 23, 2013 10:27 AM To: COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: December 30th Agenda and packet Please find attached the December 30th agenda with the packet attached separately. We will need a motion and second, for the approval of the e-mail agenda, resolution approving bill payments, Motion to receive, file, consider and pass for the first time an Ordinance vacating the 0.72 acres of East Ridgeway Avenue right-of-way, adjacent to 2002- 2 2018 East Ridgeway Avenue., Motion to suspend the rules., Motion to consider and pass for the second and third times and adopt ordinance., Resolution approving two Community Development Block Grant request's, and motion to adjourn. Please insure that you "Vote" 86 "Reply to All" on all items. Thank you and Merry Christmas to all of you! DeAnne Kobliska Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 Fax: 291-4571 3 DEANNE KOBUSKA From: sschmitt@schmitthouse.com Sent: Monday, December 23, 2013 2:42 PM To: ghart@mchsi.com Cc: DEANNE KOBLISKA; COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: Re: December 30th Agenda and packet I vote to approve. Sent from my U.S. Cellular BlackBerry® smartphone Original Message From: ghart@mchsi.cozn Date: Mon, 23 Dec 2013 14:35:53 To: Steve Schmitt<sschmitt@schmitthouse.com> Cc: DEANNE KOBLISKA<DEANNE.KOBLISKA@WATERLOO-IA.ORG>; COUNCIL MEMBERS<COUNCILMEMBERS@WATERLOO-IA.ORG>; MAYOR CLARK<BUCK.CLARK@WATERLOO-IA.ORG>; SUZY SCHARES<SUZY.SCHARES@WATERLOO-IA.ORG> Subject: Re: December 30th Agenda and packet Approved Quentin Original Message From: "Steve Schmitt" <sschmitt@schmitthouse.com> To: "DEANNE KOBLISKA" <DEANNE.KOBLISKA@WATERLOO-IA.ORG>, "COUNCIL MEMBERS" <COUNCILMEMBERS@WATERLOO-IA.ORG>, "MAYOR CLARK" <BUCK.CLARK@WATERLOO-IA.ORG>, "SUZY SCHARES" <SUZY.SCHARES@WATERLOO- IA.ORG> Sent: Monday, December 23, 2013 11:38:06 AM GMT -06:00 US/Canada Central Subject: RE: December 30th Agenda and packet Hi Deanne, You have my motion to approve all the items on this email agenda and my vote supporting all the items listed. Thanks and have a Merry Christmas! i Steve From: DEANNE KOBLISKA Jmailto:DEANNE.KOBLISKA@WATERLOO-IA.ORGI Sent: Monday, December 23, 2013 10:27 AM To: COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: December 30th Agenda and packet Please find attached the December 30 th agenda with the packet attached separately. We will need a motion and second, for the approval of the e-mail agenda, resolution approving bill payments, Motion to receive, file, consider and pass for the first time an Ordinance vacating the 0.72 acres of East Ridgeway Avenue right-of-way, adjacent to 2002- 2018 East Ridgeway Avenue., Motion to suspend the rules., Motion to consider and pass for the second and third times and adopt ordinance., Resolution approving two Community Development Block Grant request's, and motion to adjourn. Please insure that you "Vote" & "Reply to All" on all items. Thank you and Merry Christmas to all of you! DeAnne Kobliska Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 2 Fax: 291-4571 3 DEANNE KOBUSKA From: Carolyn Cole <Carolyn.Cole@vgm.com> Sent: Monday, December 23, 2013 3:02 PM To: DEANNE KOBLISKA Subject: RE: December 30th Agenda and packet Hi, Deanne, I forgot to tell you ... I will be out of town with no wi-fi Dec. 26 and 27 (home that night) and at home until Jan. 2. I have my trusty iPad, so will attempt to keep up with the turtle -like progress of this e -meeting. Carolyn From: DEANNE KOBLISKA jmailto:DEANNE.KOBLISKA©WATERLOO-IA.ORG] Sent: Monday, December 23, 2013 10:27 AM To: COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: December 30th Agenda and packet Please find attached the December 30th agenda with the packet attached separately. We will need a motion and second, for the approval of the e-mail agenda, resolution approving bill payments, Motion to receive, file, consider and pass for the first time an Ordinance vacating the 0.72 acres of East Ridgeway Avenue right-of-way, adjacent to 2002- 2018 East Ridgeway Avenue., Motion to suspend the rules., Motion to consider and pass for the second and third times and adopt ordinance., Resolution approving two Community Development Block Grant request's, and motion to adjourn. Please insure that you "Vote" 86 "Reply to All" on all items. Thank you and Merry Christmas to all of you! DeAnne Kobliska Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 Fax: 291-4571 i DEANNE KOBUSKA From: Carolyn Cole <Carolyn.Cole@vgm.com> Sent: Monday, December 23, 2013 3:05 PM To: DEANNE KOBLISKA Subject: RE: December 30th Agenda and packet You are too optimistic! Merry Christmas, CC From: DEANNE KOBLISKA [mailto:DEANNE.KOBLISKA@WATERLOO-IA.ORG] Sent: Monday, December 23, 2013 3:03 PM To: Carolyn Cole Subject: RE: December 30th Agenda and packet Carolyn, LOL!! We will be out until Thursday and hopefully when people actually read their email today, the meeting can be adjourned... Have a great time out of town!! O DeAnne Kobliska Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 Fax: 291-4571 From: Carolyn Cole [mailto:Carolyn.Cole@vgm.com] Sent: Monday, December 23, 2013 3:02 PM To: DEANNE KOBLISKA Subject: RE: December 30th Agenda and packet Hi, Deanne, I forgot to tell you ... I will be out of town with no wi-fi Dec. 26 and 27 (home that night) and at home until Jan. 2. I have my trusty iPad, so will attempt to keep up with the turtle -like progress of this e -meeting. Carolyn 1 From: DEANNE KOBLISKA rmaiito:DEANNE.KOBLISKACaWATERL00-IA.ORGI Sent: Monday, December 23, 2013 10:27 AM To: COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: December 30th Agenda and packet Please find attached the December 30th agenda with the packet attached separately. We will need a motion and second, for the approval of the e-mail agenda, resolution approving bill payments, Motion to receive, file, consider and pass for the first time an Ordinance vacating the 0.72 acres of East Ridgeway Avenue right-of-way, adjacent to 2002- 2018 East Ridgeway Avenue., Motion to suspend the rules., Motion to consider and pass for the second and third times and adopt ordinance., Resolution approving two Community Development Block Grant request's, and motion to adjourn. Please insure that you "Vote" 86 "Reply to All" on all items. Thank you and Merry Christmas to all of you! DeAnne Kobliska Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 Fax: 291-4571 2 DEANNE KOBUSKA From: Carolyn Cole <Carolyn.Cole@vgm.com> Sent: Tuesday, December 24, 2013 11:12 AM To: STEVE SCHMITT; ghart@mchsi.com Cc: DEANNE KOBLISKA; COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: RE: December 30th Agenda and packet Move to pay the bills. Carolyn Original Message From: sschmitt@schmitthouse.com Jmailto:sschmittaschmitthouse.com] Sent: Monday, December 23, 2013 2:42 PM To: ghart@mchsi.com Cc: DEANNE KOBLISKA; COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: Re: December 30th Agenda and packet I vote to approve. Sent from my U.S. Cellular BlackBerry® smartphone Original Message From: ghart@mchsi.com Date: Mon, 23 Dec 2013 14:35:53 To: Steve Schmitt<sschmittaschmitthouse.com> Cc: DEANNE KOBLISKA<DEANNE.KOBLISKA@,WATERLOO-IA.ORG>; COUNCIL MEMBERS<COUNCILMEMBERS@,WATERLOO-IA.ORG>; MAYOR CLARK<BUCK.CLARKa,WATERLOO-IA.ORG>; SUZY SCHARES<SUZY. SCHARES@WATERLOO-IA.ORG> Subject: Re: December 30th Agenda and packet Approved Quentin Original Message From: "Steve Schmitt" <sschmittaschmitthouse.corn> To: "DEANNE KOBLISKA" <DEANNE.KOBLISKA@WATERLOO-IA.ORG>, "COUNCIL MEMBERS" <COUNCILMEMBERS(ZiWATERLOO-IA.ORG>, "MAYOR CLARK" <BUCK.CLARK@WATERLOO-IA.ORG>, "SUZY SCHARES" <SUZY.SCHARES@WATERLOO- IA.ORG> Sent: Monday, December 23, 2013 11:38:06 AM GMT -06:00 US/Canada Central Subject: RE: December 30th Agenda and packet Hi Deanne, You have my motion to approve all the items on this email agenda and my vote supporting all the items listed. Thanks and have a Merry Christmas! Steve From: DEANNE KOBLISKA Jmailto:DEANNE. KOBLISKA(a,WATERLOO-IA.ORGI Sent: Monday, December 23, 2013 10:27 AM To: COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: December 30th Agenda and packet Please find attached the December 30 th agenda with the packet attached separately. We will need a motion and second, for the approval of the e-mail agenda, resolution approving bill payments, Motion to receive, file, consider and pass for the first time an Ordinance vacating the 0.72 acres of East Ridgeway Avenue right-of-way, adjacent to 2002- 2018 East Ridgeway Avenue., Motion to suspend the rules., Motion to consider and pass for the second and third times and adopt ordinance., Resolution approving two Community Development Block Grant request's, and motion to adjourn. Please insure that you "Vote" & "Reply to All" on all items. 2 Thank you and Merry Christmas to all of you! DeAnne Kobliska Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 Fax: 291-4571 3 DEANNE KOBUSKA From: Q Personal <qhart@mchsi.com> Sent: Tuesday, December 24, 2013 12:23 PM To: CAROLYN COLE Cc: STEVE SCHMITT; DEANNE KOBLISKA; COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: Re: December 30th Agenda and packet Second if needed. Sent from my iPhone > On Dec 24, 2013, at 11:11 AM, Carolyn Cole <Carolyn.Cole@vgm.com> wrote: > Move to pay the bills. > Carolyn > Original Message > From: sschmitt@schmitthouse.com [mailto:sschmitt@schmitthouse.com] > Sent: Monday, December 23, 2013 2:42 PM > To: ghart@a,mchsi.com > Cc: DEANNE KOBLISKA; COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES > Subject: Re: December 30th Agenda and packet > I vote to approve. > Sent from my U.S. Cellular BlackBerry® smartphone • Original Message > From: ghart@mchsi.com > Date: Mon, 23 Dec 2013 14:35:53 > To: Steve Schmitt<sschmitt@schmitthouse.com> > Cc: DEANNE KOBLISKA<DEANNE.KOBLISKA@WATERLOO-IA.ORG>; COUNCIL MEMBERS<COUNCILMEMBERS@WATERLOO-IA.ORG>; MAYOR CLARK<BUCK.CLARK@WATERLOO-IA.ORG>; SUZY SCHARES<SUZY. SCHARES@WATERLOO-IA. ORG> > Subject: Re: December 30th Agenda and packet > > Approved > Quentin i > > > > > Original Message > From: "Steve Schmitt" <sschmitt@schmitthouse.com> > To: "DEANNE KOBLISKA" <DEANNE.KOBLISKA@WATERLOO-IA.ORG>, "COUNCIL MEMBERS" <COUNCILMEMBERS(2WATERLOO-IA.ORG>, "MAYOR CLARK" <BUCK.CLARK@WATERLOO-IA.ORG>, "SUZY SCHARES" <SUZY.SCHARES@WATERLOO- IA.ORG> > Sent: Monday, December 23, 2013 11:38:06 AM GMT -06:00 US/Canada Central > Subject: RE: December 30th Agenda and packet > > > > > Hi Deanne, > > You have my motion to approve all the items on this email agenda and my vote supporting all the items listed. > > Thanks and have a Merry Christmas! > > Steve > > > > > > > > > > From: DEANNE KOBLISKA [mailto:DEANNE.KOBLISKA@WATERLOO-IA.ORG] > Sent: Monday, December 23, 2013 10:27 AM > To: COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES > Subject: December 30th Agenda and packet > > > > Please find attached the December 30 th agenda with the packet attached separately. > > > > We will need a motion and second, for the approval of the e-mail agenda, resolution approving bill payments, Motion to receive, file, consider and pass for the first time an Ordinance vacating the 0.72 acres of East Ridgeway Avenue right-of-way, adjacent to 2002- 2018 East Ridgeway Avenue., Motion to suspend the rules., Motion to consider and pass for the second and third times and adopt ordinance., Resolution approving two Community Development Block Grant request's, and motion to adjourn. 2 > > > > Please insure that you "Vote" 86 "Reply to All" on all items. > > > > Thank you and Merry Christmas to all of you! > > > > > DeAnne Kobliska > > Administrative Secretary for City Clerk > > City of Waterloo, Iowa > > 715 Mulberry Street > > 319-291-4522 Ext 3000 > > Fax: 291-4571 > > > > DEANNE KOBUSKA From: Carolyn Cole <Carolyn.Cole@vgm.com> Sent: Tuesday, December 24, 2013 2:49 PM To: Q Personal Cc: STEVE SCHMITT; DEANNE KOBLISKA; COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: Re: December 30th Agenda and packet I move that we approve the remaining items on the agenda, including the second and third readings, and that we adjourn. Carolyn Sent from my iPad On Dec 24, 2013, at 12:23 PM, "Q Personal" <ghart@,mchsi.com> wrote: > Second if needed. > > Sent from my iPhone > » On Dec 24, 2013, at 11:11 AM, Carolyn Cole <Carolyn.Cole@vgm.com> wrote: » Move to pay the bills. » Carolyn » Original Message » From: sschmitt@schmitthouse.com[mailto:sschmittaschmitthouse.com] » Sent: Monday, December 23, 2013 2:42 PM » To: ghart@,mchsi.com » Cc: DEANNE KOBLISKA; COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES » Subject: Re: December 30th Agenda and packet » I vote to approve. » Sent from my U.S. Cellular BlackBerry® smartphone Original Message » From: ghart@mchsi.com » Date: Mon, 23 Dec 2013 14:35:53 » To: Steve Schmitt<sschmittna,schmitthouse.com> » Cc: DEANNE KOBLISKA<DEANNE.KOBLISKA@WATERLOO-IA.ORG>; COUNCIL MEMBERS<COUNCILMEMBERS@,WATERLOO-IA.ORG>; MAYOR 1 CLARK<BUCK.CLARK@WATERLOO-IA.ORG>; SUZY SCHARES<SUZY. SCHARES@WATERLOO-IA.ORG> » Subject: Re: December 30th Agenda and packet » » » » Approved » » Quentin » » » » » Original Message » From: "Steve Schmitt" <sschmitt@schmitthouse.com> » To: "DEANNE KOBLISKA" <DEANNE.KOBLISKA@WATERLOO-IA.ORG>, "COUNCIL MEMBERS" <COUNCILMEMBERS@WATERLOO-IA.ORG>, "MAYOR CLARK" <BUCK.CLARK@WATERLOO-IA.ORG>, "SUZY SCHARES" <SUZY.SCHARES@WATERLOO- IA.ORG> » Sent: Monday, December 23, 2013 11:38:06 AM GMT -06:00 US/Canada Central » Subject: RE: December 30th Agenda and packet » » » » » » » Hi Deanne, You have my motion to approve all the items on this email agenda and my vote supporting all the items listed. » Thanks and have a Merry Christmas! Steve From: DEANNE KOBLISKA[mailto:DEANNE.KOBLISKA&WATERLOO-IA.ORG1 Sent: Monday, December 23, 2013 10:27 AM To: COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: December 30th Agenda and packet Please find attached the December 30 th agenda with the packet attached separately. 2 » We will need a motion and second, for the approval of the e-mail agenda, resolution approving bill payments, Motion to receive, file, consider and pass for the first time an Ordinance vacating the 0.72 acres of East Ridgeway Avenue right-of-way, adjacent to 2002- 2018 East Ridgeway Avenue., Motion to suspend the rules., Motion to consider and pass for the second and third times and adopt ordinance., Resolution approving two Community Development Block Grant request's, and motion to adjourn. » » » » Please insure that you "Vote" 8s "Reply to All" on all items. » » » » Thank you and Merry Christmas to all of you! » » » » » DeAnne Kobliska » » Administrative Secretary for City Clerk » » City of Waterloo, Iowa » » 715 Mulberry Street » » 319-291-4522 Ext 3000 » » Fax: 291-4571 3 DEANNE KOBLISKA From: Robert Greenwood <rjgrx@aol.com> Sent: Tuesday, December 31, 2013 11:24 AM To: STEVE SCHMITT Cc: DEANNE KOBLISKA; COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES; MICHELLE WEIDNER Subject: Re: Final Finance Committee Agenda Total I vote to approve, Bob greenwood Sent from my iPhone On Dec 31, 2013, at 11:21 AM, Steve Schmitt <sschmitt@schmitthouse.com> wrote: <image001.jpg> I vote to approve. From: DEANNE KOBLISKA [mailto:DEANNE.KOBLISKA©WATERLOO-IA.ORG] Sent: Monday, December 30, 2013 9:05 AM To: COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES; MICHELLE WEIDNER Subject: Final Finance Committee Agenda Total Good Morning to All, The final bill payment amount is $3,568,760.70 as outlined on the attached schedule. We typically distribute this worksheet at the Finance Committee meeting, so we wanted you to have it. Please contact Michelle Weidner if you have any questions. Thank you & have a great day! DeAnne Kobliska Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 Fax: 291-4571 i DEANNE KOBUSKA From: Steve Schmitt <sschmitt@schmitthouse.com> Sent: Tuesday, December 31, 2013 11:21 AM To: DEANNE KOBLISKA; COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES; MICHELLE WEIDNER Subject: RE: Final Finance Committee Agenda Total I vote to approve. From: DEANNE KOBLISKA jmailto:DEANNE.KOBLISKA@WATERLOO-IA.ORG1 Sent: Monday, December 30, 2013 9:05 AM To: COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES; MICHELLE WEIDNER Subject: Final Finance Committee Agenda Total Good Morning to All, The final bill payment amount is $3,568,760.70 as outlined on the attached schedule. We typically distribute this worksheet at the Finance Committee meeting, so we wanted you to have it. Please contact Michelle Weidner if you have any questions. Thank you & have a great day! DeAnne Kobliska Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 Fax: 291-4571 1 DEANNE KOBUSKA From: Q Personal <qhart@mchsi.com> Sent: Tuesday, December 31, 2013 1:58 PM To: STEVE SCHMITT Cc: DEANNE KOBLISKA; COUNCIL MEMBERS; DEPT. HEADS; DEPT. SECRETARIES AND BOOKKEEPERS; MAYOR CLARK; EMILY GRAHAM; JOYCE SCHROEDER Subject: Re: Updated Agenda Second Sent from my iPhone On Dec 31, 2013, at 11:21 AM, Steve Schmitt <sschmitt@schmitthouse.com> wrote: <image001.jpg> I vote to approve. From: DEANNE KOBLISKA [mailto:DEANNE.KOBLISKA@WATERLOO-IA.ORG] Sent: Monday, December 30, 2013 10:39 AM To: COUNCIL MEMBERS; DEPT. HEADS; DEPT. SECRETARIES AND BOOKKEEPERS; MAYOR CLARK Cc: EMILY GRAHAM; JOYCE SCHROEDER Subject: Updated Agenda Hello again, Please find attached the updated agenda with revised accounts payable total. Thank you, DeAnne Kobliska Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 Fax: 291-4571 1 DEANNE KOBLISKA From: Carolyn Cole <Carolyn.Cole@vgm.com> Sent: Tuesday, December 31, 2013 1:14 PM To: BOB GREENWOOD Cc: STEVE SCHMITT; DEANNE KOBLISKA; COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES; MICHELLE WEIDNER Subject: Re: Final Finance Committee Agenda Total I vote to approve, unless I already have. XRX Sent from my iPad On Dec 31, 2013, at 11:24 AM, "Robert Greenwood" <rjgrx@aol.com> wrote: I vote to approve, Bob greenwood Sent from my iPhone On Dec 31, 2013, at 11:21 AM, Steve Schmitt <sschmitt@schmitthouse.com> wrote: <image001.jpg> I vote to approve. From: DEANNE KOBLISKA [mailto:DEANNE.KOBLISKA@WATERLOO-IA.ORG] Sent: Monday, December 30, 2013 9:05 AM To: COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES; MICHELLE WEIDNER Subject: Final Finance Committee Agenda Total Good Morning to All, The final bill payment amount is $3,568,760.70 as outlined on the attached schedule. We typically distribute this worksheet at the Finance Committee meeting, so we wanted you to have it. Please contact Michelle Weidner if you have any questions. Thank you & have a great day! DeAnne Kobliska Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 Fax: 291-4571 1 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE hard 2 HAROLD GETTY TYard 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large 40,6 -ted .4-0-ykt 1,,24/3 CITY OF WATE 0 WA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street - Waterloo, Iowa 50703-5783 0 (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning &.; Development Director CITY OF WATERLOO Council Communication City Council Meeting: December 2, 2013 Prepared: November 25, 2013 Dept. Head Signature: # of Attachments: C.J 177 SUBJECT: Request to set a date of public hearing as December 16, 2013 for a request by Proactive Holdings IV, LLC to vacate, sell and convey 0.72 acres of East Ridgeway Avenue right-of-way for $1.00, adjacent to 2002-2018 East Ridgeway Avenue for the purpose of incorporating the right-of-way with the former K -Mart Plaza for the redevelopment of the site. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request by Proactive Holdings IV, LLC to vacate, sell and convey 0.72 acres of East Ridgeway Avenue right-of-way for $1.00, and to set the date of the public hearing at December 16, 2013. In accordance with the development agreement, the land to be vacated would be done so with the developer raising the assessed value of the property more than 10 percent to receive the property for $1.00. The request would not appear to have a negative impact on the surrounding area or land use. Vacation of the right-of-way would allow for the applicant to incorporate the property with the overall redevelopment of the site for new commercial uses. The request would not appear to have a negative impact on vehicular or pedestrian traffic movements in the area. There will still be a typical right-of-way width of 72', allowing sufficient space for East Ridgeway Avenue. There is an 8" sanitary sewer located just to the east and outside the vacate area. Connecting into and going westward is a 12" sanitary sewer that serves the former K -Mart Plaza. At the far southern portion of a vacate area, there is a 48" storm sewer. There is a private 8" sanitary sewer just to the south of the storm sewer. Water Works has indicated there is a 12" water main in the north/south segment of East Ridgeway Avenue, as well as Private Enterprise Drive, which is just to the west of north/south segment of East Ridgeway Avenue. When the plats for the property come before the council, the necessary utility easements for the utilities within the plat will be dedicated. CITY WEBSITE: www.ci.waterloo.ia-us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer At the May 7, 2013 Planning, Programming and Zoning Commission meeting, the commission voted unanimously to vacate a portion of East Ridgeway Avenue right-of-way. Please find attached a legal description of the area to be vacated, staff report and aerial photograph. Therefore, we would ask that the City Council set a date of public hearing as December 16, 2013, and publish and official notice pertinent to the request to vacate the area described in herein. Expenditure Required. None. Source of Funds: Policy Issue: Land Use Alternative: Background Information: The applicant is currently in the process of redeveloping the former K -Mart Plaza, located at the intersection of East San Marnan Drive and Sears Street. Legal Description: See attached plat of survey la AS Cc: Noel Anderson, Community Planning & Development Director Eric Thorson, City Engineer Dennis Gentz, Assistant City Engineer --file-- RIGHT-OF-WAY VACATION E East Ridgeway Avenue (so' s.O.w.) EXISTING R.O.W. LINE 3 Mco O 2 BOB N 89'36'10" 14.37' i0 E m�e+ o I Co co c" I AREA TO BE VACATED PRIPOSED R.O.W. UNE 72' i 11 IT 0 50 100' DELTA = 34'52'38" R = 752.00' L = 457.76' CH = S 24'35'02" E 450.70' m S 66'00'30" W 40.00' PARCEL DESCRIPTION: A part of the public right of way of East Ridgeway Avenue, also being a part of the Northeast Fractional Quarter (NE Ed 5) of Setion Two (2), Township Eighty-eight (88) North, Range Thirteen (13) West of the 5th Principal Meridian, City of -Waterloo, Blackhawk County, Iowa, all of the above more particularly deaaibed as follows: Beginning at the Northeast comer ofParcel 'D', Plat of Survey recorded as Doc. No. 2005-19147 in the ofce of the Blackhawk County, Iowa Roomdeo; Thence North 89'36'I0" East, 14.37 foot; Thence South 7'08'49" East, 308.97 feet to the beginning of a 752.00 -foot radius save concave Easterly and having a long chord of 450.70 feet boning South 24.35'02" East Thence Southerly on the arc of said curve, 457.76 feet Thence South 41°5633^ East 149.64 feet Thence South 48°01'00" West 82.03 feet to the Westerly right of way line of East Ridgeway Avenue and the beginning of a 1308.00 -foot radius curve concave Westerly and having a long chord of 4395 feet hoeing North 11°52'20" Fast; (the following seven come= are on said Weekly right of way line of Eaat Ridgeway Avenue) Thence Northerly on the arc of said curve, 43.95 feet Thence North 0°35.00" West 4230 feet Thence North 41'59'00" West 201.04 feet Thence North 23°5930" West 163.77 feet, Thence South 66'0030" Wee, 40.00 feet Thence North 23.5930" Weal 116.67 feet Thence North 0'25'33^ West, 407.70 feet to the point of beginning. Described parcel contains 0.72 acres. NOTES: 1. DISTANCES ARE IN DECIMALS AND FEET THEREOF. 2. BEARIINGS ARE BASED ON THE IOWA STATE PLANE COORDINATE SYSTEM (NORTH ZONE) NAG 83 (2011) AS DERIVED FROM THE IOWA REAL TIME NETWORK (IoRTN). OWNER: PROACTIVE HOLDINGS IV LLC SURVEYOR: AMENT DESIGN 625 32ND AVENUE S.W. CEDAR RAPIDS, IA 52404 T (319) 378-1401 F (319) 378-1975 R�� RIGHT—OF—WAY VACATION EXHIBIT PROACTIVE HOLDINGS IV LLC CEDAR RAPIDS, IOWA Ament DESIGN 4 N 0'35'00" W 42.30' DELTA = 1'55'30" R = 1308.00' L = 43.95' CH = N 11'52'20" E 43.95' S 41'56'33" E \49.64' \ V 200' I HEREBY CERTIFY THAT THIS LAND SURVEYING DOCUMENT WAS PREPARED MD THE RELATED SURVEY WORK WAS PERFORMED BY ME OR UNDER MY DIRECT PERSONAL SUPERVISION AND THAT 1 Ala A DULY LICENSED PROFESSIONAL LAND SURVEYOR UNDER THE LAWS OF THE STATE OF IOWA. GREGG E SAMPSON, PLS. LICENSE NUMBER: 14809 NY UCENSE RENEWAL DATE IS DECEMBER 31. 2014 ENTIRE SUBMISSION IS COVERED 81 THIS SEAL UNLESS SPECIFIED BELOW. DATE DRAWN BY: 1JK APPROVED BY: GES ISSUE DATE: 7/19/2013 80. REVISION DATE REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: May 7, 2013 Request by ProActive Holdings IV, LLC to vacate 0.88 acres of East Ridgeway Avenue adjacent to 2066-2088 East Ridgeway Avenue. ProActive Holdings IV, LLC, 808 Dearborn Avenue, Waterloo, IA 50703 The applicant is requesting to vacate the excess right-of-way for the purpose of incorporating the parcel with future commercial development at the former K -Mart Plaza. The request would not appear to have a negative impact on the surrounding neighborhood or land use. Vacation of the right-of-way would allow for the applicant to incorporate the property with the overall redevelopment of the site for new commercial uses. The request would not appear to have a negative impact on vehicular or pedestrian traffic movements in the area. There will still be a typical right-of-way width of 60', allowing sufficient space for East Ridgeway Avenue. However, at the Technical Review Committee meeting, there was some discussion based on whether or not additional right-of-way should be retained to the west of the north/south segment of East Ridgeway Avenue. At this time, it has not been determined how much right-of-way should be retained, and a meeting is setup to discuss the matter. It may be needed to have additional room for additional lanes along the north/south segment of East Ridgeway Avenue. Additional details will be reported at the meeting. There are no recreational trails within the immediate area. The area of the proposed vacate is zoned "C-2" Commercial District, and has been zoned as such since the adoption of the Zoning Ordinance. North — Single-family housing and some professional offices, zoned "R-4" Multiple Residence District. S • uth — Existing commercial development, zoned "C-2" Commercial District. East — Existing commercial development, zoned "C-2" Commercial District. West — Multiple family residences, zoned "R-4" Multiple Residence District. There are single-family residences to the north, and commercial development, to the south and east. Most of the residences were developed in the 1960s, and much of the commercial development to the south has been constructed over the last 20 years. To the west is vacant development ground. Super Target and the Crossroads Shopping Center are the most notable commercial Vacate portion of E Ridgeway Ave Page 1 of 3 54 BUFFERS/ SCREENING REQUIRED: DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: May T 2013 development directly adjacent to the site. No buffers or additional screening is needed with this request. Vacation of the right-of-way would not appear to have a negative impact on drainage in the area. No portion of the vacate area is located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0304F, dated July 18, 2011. Miller Park is located approximately a 1/2 mile to the west on the north side of East Ridgeway Avenue. There is an 8" sanitary sewer located just to the east and outside the vacate area. Connecting into and going westward is a 12" sanitary sewer that serves the former K -Mart Plaza. At the far southern portion of a vacate area, there is a 48" storm sewer. It should be looked at to retain any necessary easements over that area. There is a private 8" sanitary sewer just to the south of the storm sewer. Water Works has indicated there is a 12" water main in the north/south segment of East Ridgeway Avenue, as well as Private Enterprise Drive, which is just to the west of north/south segment of East Ridgeway Avenue. Water works indicated that it would be necessary to retain any necessary easements over any water mains within the vacate area. Easements will be needed over portions of the vacated area. The proposed vacation is located in the Primary Growth Area as defined by the Comprehensive Plan. The applicant is requesting to vacate 0.88 acres of City right-of-way along East Ridgeway Avenue, just north of East San Marnan Drive for the purpose of incorporating the vacated right-of-way with the former K -Mart Plaza. Recently, the applicant purchased the property and is in the process or redeveloping the vacant site. It would appear that the right-of-way is excess and not needed for current or future public purposes. At its widest point, the right-of- way in question is approximately 135' wide. There are sanitary and storm sewers that cross over the area requested to be vacated, and it will be necessary to retain any needed easements. Once the area is vacated, a consistent 60' right-of-way width will be maintained for East Ridgeway Avenue. Vacate portion of E Ridgeway Ave Page 2 of 3 55 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: Vacate portion of E Ridgeway Ave May 7, 2013 There is no platting required for this request. Therefore, staff recommends that the request to vacate the approximately 0.88 acres of East Ridgeway Avenue right-of-way be approved for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area. 2. The request would not appear to have a negative impact upon pedestrian and traffic conditions within the surrounding area. 3. It would appear that the excess right-of-way is no longer needed for any current or future right-of-way purposes. Subject to the following condition(s): 1. That necessary utility easements are retained over existing sanitary sewer, storm sewer and water mains. Page 3 of 3 56 City of Waterioo Planning, Programming and Zoning Commision May 7, 2013 I I I I l U ?�C�ZI111H�� UM= *i111i IMAM Rramm ENWammum NM' _= Rr Mg IN 21111112 II IIIIIII 111111111111M -moi v-�� 111111• 111111 -- 111111 111111 - I I - �� 0.0.111 11111(: ,111111 1711.7C\97e\1 illsmot ""'11111���11111 1 si C-2 11111 77!1. _�_ ��_ � 1 X1111' 1111111, _rlllll 111111: � 111111�1111111;� =E-=ii� il�illl lillli.l1111 1111 11111. 1,�, riSIMS r EM ire En v �i 1111111111111 ycv IIIIIIIII.III ILIIMIL II IIII1111i11/1111111 11111111111 1111111 =glom" 1 111111111111111111L mniuma111N IIIIIIIIIINIIIIIII .i 1. 111111111�i1� ' `1I, R-4 IIIIII I II I I I 101111 111.,, 1 11 1 I I I I I 1 1 1 1 1 1 I11Ill11I I 11 1111M1111111-1111- 11 LINIM mom anini ENnINNMIN MINE 1 Au1 gium 1111111Rimi oili 1111'r�,. X11111{.....11.'R-3 . 11111111114.4111MUUM 111■■Iuti1mu ■` ■L R-3 _4nA-1 a it it C-1 R-2 R= M-1 M=1 216 Akei E RIDGEWAYlVE. R-4 380 218 idunnow _E C -2,C -Z C_2.C-Z-. 1■ MIPIV A_1 R-2 =P� y R '-#11-080 \ R-3 380 Vacate .cif a Porti.=n of East I' . dgeway Avenue ProActive Holdings IV, LLC. 57 City of WateriGe Planning, Pragraniming and Zoning Comniiissi May 79 20)13 Portion of E Ridgeway Ave to be Vacated V-;cate of a Portion of E st Rialg-w..y Avenue ProActive Holiinngs IV LLC. -36 City of Waterloo Planning & Zoning I epartonent 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 M Offer to Vacate and Purchase City Right -of -Way 0 Request to Vacate Ease;,,,,ent, Vacate Sidewalk, or Encroachment Agreement El Sale of Cita-Owned Property Applicant: Ptc/l V /o(c(;Mcs LU;LtiAddress: ?30S AvCj uE Phone No.:3f?-232-3 q General Description of Property to Vacated (i.e.- alley between A St. & B St., South of C St.): l+reA�tI /01,1,/ c( tfisir tike forc,^4y�2�o:i9 i:�st 2�f�/,4vetaie Legal description�/of area toe conveyed, vacated, or encroached: 4 S e,g i <C� ed fe_;q Y- = d -P -way V4 C -x' ),`4- 1. A non-refundable filing fee(s) shall be made as follows (checks payable to City of Waterloo): o Right-of-way vacation — One Hundred Seventy Five Dollar ($175.00) Filing Fee • Easement or sidewalk vacation — Seventy Five Dollar ($75.00) Filing Fee • Encroachment — One Hundred Dollar ($100.00) Filling Fee o Sale of city -owned property not required to be vacated — No Fee o Any request not meeting the Sale of Property Policy — One Hundred Dollar ($100.00) Fee 2. Offer Price* [Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] • Asking price (see attached Sale of Property Policy for how calculated): 100 ® Deductions • May decrease price by 50% for area located within an easement: o May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CURA): o Costs (surveying & misc., demolition, remove of curbs, etc): Asking price — Deductions = Value of Property: Offer Price for Entire Area: f, 0 Note: The above information is a summary of the Sale of Property Policy (see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed "Intent to Vacate" form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City Council. Any such applicant shall need to request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. E :sement*: The following easement shall be retained: 5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves additional construction as the reason for the request. a Applicant ���riVz t+dd,' s f Date *Not required for easement vacates sidewalk vacates or Encroachment Agreements SO Request to Vacate a Portion of E RidgD__vay Avenue Looking at the portion of E Ridgeway Avenue that is proposed to be vacated. Looking at the portion of E Ridgeway Avenue that is proposed to be vacated. 61 CITY OF WATERLOO Council Communication City Council Meeting: 12/23/13 Prepared: 12/16/13 Dept. Head Signature: PH # of Attachments: 0 SUBJECT: Resolution -to approve and authorize Mayor Clark to sign a Community Development Block Grant request for the Upper Gates Playground Equipment Project in the amount of $50,000 with a $5,000 cash match. A copy of the grant request is available for review in the City Clerk's Office. Submitted by: Paul Huting, Leisure Services Director Recommended City Council Action: Pass said Resolution Summary Statement: This will allow us to install new playground equipment at Upper Gates Park off Mildred Street. Expenditure Required $5,000. Source of Funds: CIP programmed General Obligation Bonds Policy Issue: NA Alternative: NA Background Information: Gates Park Master Plan meetings have identified a need for new playground equipment in Upper Gates Park. The GATES PARK Neighborhood Association and the GOOD SHEPHERD Neighborhood Association are both endorsing this project. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-1072 RESOLUTION APPROVING AGREEMENT BETWEEN THE CITY OF WATERLOO COMMUNITY DEVELOPMENT BOARD AND WATERLOO LEISURE SERVICES DEPARTMENT FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Agreement dated December 30, 2013, for the use of Community Development Block Grant funds in the amount of $50,000.00, with a city match of $5,000.00, to be used for the Upper Gates Park Playground Equipment Project, by and between the City of Waterloo Community Development Board, Waterloo Leisure Services Department and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 30th day of December, 2013. hest G. Clark, May ATTEST: S zy Schares, CMC City Cler CITY OF WATERLOO Council Communication City Council Meeting: 12/23/13 Prepared: 12/16/13 Dept. Head Signature: PH # of Attachments: 0 SUBJECT: Resolution -to approve and authorize Mayor Clark to sign a Community Development Block Grant request for the Upper Gates Picnic Shelter Project in the amount of $55,000 with a $15,000 cash match. A copy of the grant request is available for review in the City Clerk's Office. Submitted by: Paul Huting, Leisure Services Director Recommended City Council Action: Pass said Resolution Summary Statement: This will allow us to construct a picnic shelter at Upper Gates Park off Mildred Street. Expenditure Required S 15,000. Source of Funds: CIP programmed General Obligation Bonds Policy Issue: NA Alternative: NA Background Information: Gates Park Master Plan meetings have identified a need for a picnic shelter in Upper Gates Park. The GATES PARK Neighborhood Association and the GOOD SHEPHERD Neighborhood Association are both endorsing this project. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-1073 RESOLUTION APPROVING AGREEMENT BETWEEN THE CITY OF WATERLOO COMMUNITY DEVELOPMENT BOARD AND WATERLOO LEISURE SERVICES DEPARTMENT FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Agreement dated December 30, 2013, for the use of Community Development Block Grant funds in the amount of $55,000.00, with a city match of $15,000.00, to be used for the Upper Gates Picnic Shelter Project, by and between the City of Waterloo Community Development Board, Waterloo Leisure Services Department and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 30th day of December, 2013. Ernest G. Clar ATTEST: Shy Sc .res, CMC City Cl rk DEANNE KOBLISKA To: COUNCIL MEMBERS; MAYOR CLARK; SUZY SCHARES Subject: December 30th Agenda and packet Attachments: 123013.special session agenda.via e-mail.doc; 20131223091954394.pdf Please find attached the December 30th agenda with the packet attached separately. We will need a motion and second, for the approval of the e-mail agenda, resolution approving bill payments, Motion to receive, file, consider and pass for the first time an Ordinance vacating the 0.72 acres of East Ridgeway Avenue right-of-way, adjacent to 2002- 2018 East Ridgeway Avenue., Motion to suspend the rules., Motion to consider and pass for the second and third times and adopt ordinance., and Resolution approving two Community Development Block Grant request's. Please insure that you "Reply to All" Thank you and Merry Christmas to all of you! DeAnne Kobliska Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 Fax: 291-4571 1