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HomeMy WebLinkAbout01/06/2014ORGANIZATION MEETING January 6, 2014 5:30P.M. City Hall Council Chambers Mayor Clark to open meeting. Roll Call. OATH OF OFFICE 1. Motion approving Agenda, as proposed or amended. 2. Motion to receive and file Oath of Office documents of Mayor and Council Members. 3. Motion approving Mayor Clark's recommendation of appointment of Quentin Hart as Mayor Pro Tem. 4. Motion approving Mayor Clark's appointment of Daniel J. Trelka as Director of Safety Services. 5. Motion approving Mayor Clark's appointment of Pat Treloar as Chief of Fire Services. 6. Motion approving council appointment of Jim Walsh as City Attorney. 7. Motion approving council appointment of Suzy Schares as City Clerk. 8. Motion approving City Clerk's appointment of Carol Nemmers as Deputy City Clerk. 9. Motion approving Mayor Clark's re -appointment of all other current City Officers and Directors. January 6, 2014 Page 2 10. Motion to receive and file Mayor Clark's appointment of the following Council Standing Committees for 2014 - 2015: FINANCE Chairperson — Carolyn Cole Vice Chairperson — Steve Schmitt David Jones BUILDING & GROUNDS Chairperson — David Jones Vice Chairperson — Pat Morrissey Steve Schmitt PUBLIC WORKS Chairperson — Ron Welper Vice Chairperson — Tom Lind Patrick Morrissey ORDINANCES Chairperson — Mayor Pro Tem All Council Members MISCELLANEOUS HUMAN RESOURCES Chairperson — Ron Welper Vice Chairperson — Quentin Hart All Council Members PUBLIC SAFETY Chairperson — Carolyn Cole Vice Chairperson — Tom Lind Ron Welper BOARDS & COMMISSIONS Chairperson — Steve Schmitt Vice Chairperson — Quentin Hart David Jones 11. Resolution naming Bank Iowa, Community National Bank, Farmers State Bank, First Security State Bank, Iowa Public Agency Investment Trust, NXT Bank, MidwestOne Bank & Trust, Public Employees Credit Union, Regions Bank, US Bank, Veridian Credit Union and Wells Fargo, N.A. as depositories for the City of Waterloo; and Resolution No. 2012- 1 be rescinded in its entirety. ADJOURNMENT Motion to adjourn. Suzy Schares, CMC City Clerk/Human Resource Director Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-001 RESOLUTION NAMING DEPOSITORIES FOR THE CITY OF WATERLOO, IOWA. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that we do hereby designate the following to be depositories of the City of Waterloo, Iowa, funds in the amount not to exceed the aggregate amount named for the said financial institutions as follows, to wit: Name of Depository Bank Iowa Community National Bank Farmers State Bank First Security State Bank Iowa Public Agency Investment Trust NXT Bank MidwestOne Bank & Trust Public Employees Credit Union Regions Bank US Bank Veridian Credit Union Wells Fargo Bank, NA Location Waterloo, IA Waterloo, IA Waterloo, IA Evansdale, IA Des Moines, IA Waterloo, Waterloo, Waterloo, Waterloo, Waterloo, Waterloo, Waterloo, IA IA IA IA IA IA IA Maximum Deposit Under This Resolution PASSED AND ADOPTED this 6th day of January, 2014. ATTEST: Suzy Sc ares, CMC City Clerk $20,000,000 $20,000,000 $40,000,000 $ 2,000,000 $50,000,000 $ 1,000,000 $ 1,000,000 $ 250,000 $65,000,000 $10,000,000 $ 250,000 $45,000,000 Ernest G. Clark, Mayor Mayor BUCK CLARK CITY OF WATERLOO, IOWA CITY HALL • 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4301 Fax (319) 291-4286 OATH OF OFFICE STATE OF IOWA ) COUNCIL ) SS MEMBERS BLACK HAWK COUNTY ) DAVID JONES Ward 1 CAROLYN COLE Ward 2 PATRICK MORRISSEY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large I, Ernest G. Clark, do solemnly swear I will support the Constitution of the United States and the Constitution of the State of Iowa, and I will faithfully and impartially to the best of my ability, discharge all the duties of the office of Mayor in the City of Waterloo, Black Hawk County, Iowa, as now or hereafter required by law. Ernest G. Clark Subscribed and sworn to me this day of , 20 Suzy Schar, City Clerk CITY WEBSITE: www.cityofwaterlooiowa.com Wt Kh WUKKINU t'UK YUUI An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 PATRICK MORRISSEY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA CITY HALL • 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4301 Fax (319) 291-4286 OATH F FFICE STATE OF IOWA ) ) SS BLACK HAWK COUNTY ) I, Ron Welper, do solemnly swear I will support the Constitution of the United States and the Constitution of the State of Iowa, and I will faithfully and impartially to the best of my ability, discharge all the duties of the office of Council Member in the City of Waterloo, Black Hawk County, Iowa, as now or hereafter required by law. ffi- J Subscribed and sworn to me this day of r ,20'1. rnest G. Clark, Mayor CITY WEBSITE: www.cityofwaterlooiowa.com Wh'Kt. WOKK1NU tux YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK CITY OF WATERLOO, IOWA CITY HALL • 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4301 Fax (319) 291-4286 COUNCIL STATE OF IOWA ) MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 PATRICK MORRISSEY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large OATH OF OFFICE ) SS BLACK HAWK COUNTY ) I, Tom Lind, do solemnly swear I will support the Constitution of the United States and the Constitution of the State of Iowa, and I will faithfully and impartially to the best of my ability, discharge all the duties of the office of Council Member in the City of Waterloo, Black Hawk County, Iowa, as now or hereafter required by law. Subscribed and sworn to me this Tom Lind day of J , 2014. Ernest G. Clark, Mayor CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 PATRICK MORRISSEY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA CITY HALL • 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4301 Fax (319) 291-4286 OATH OF OFFICE STATE OF IOWA ) ) SS BLACK HAWK COUNTY ) I, Patrick Morrissey, do solemnly swear I will support the Constitution of the United States and the Constitution of the State of Iowa, and I will faithfully and impartially to the best of my ability, discharge all the duties of the office of Council Member in the City of Waterloo, Black Hawk County, Iowa, as no it hereafter required by law. Subscribed and sworn to me this Patrick Morrissey day of /AA -4,V , 20 1 Li. Ted rnest G. Clark, Mayor CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer 2014 CITY OF WATERLOO COUNCIL STANDING COMMITTEES BOARDS AND COMMISSIONS Chairperson — Steve Schmitt Vice Chairperson — Quentin Hart David Jones BUILDING & GROUNDS Chairperson — David Jones Vice Chairperson — Pat Morrissey Steve Schmitt FINANCE Chairperson —Carolyn Cole Vice Chairperson —Steve Schmitt David Jones HUMAN RESOURCES Chairperson — Ron Welper Vice Chairperson — Quentin Hart All Council Members ORDINANCES Chairperson — Mayor Pro Tern All Council members PUBLIC SAFETY Chairperson — Carolyn Cole Vice Chairperson —Tom Lind Ron Welper PUBLIC WORKS Chairperson — Ron Welper Vice Chairperson — Tom Lind Patrick Morrissey Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 SUZY SCHARES • City Clerk MICHELLE WEIDNER, CPA • Chief Financial Officer Council Communication City Council Meeting: Prepared: Dept. Head Signature: Number of Attachments: SUBJECT: Submitted by: January 6, 2014 December 31, 2013, One - resolution Resolution naming depositories for the City of Waterloo Michelle Weidner, Chief Financial Officer Recommended City Council Action: I recommend that the following institutions be designated as depositories for the City of Waterloo and that Resolution # 2012-1 be rescinded in its entirety: Name of Depository Bank Iowa Community National Bank Farmers State Bank First Security State Bank Iowa Public Agency Investment Trust NXT Bank MidwestOne Bank & Trust Public Employees Credit Union Regions Bank US Bank Veridian Credit Union Wells Fargo Bank, NA Location Waterloo, IA Waterloo, IA Waterloo, IA Evansdale, IA Des Moines, IA Waterloo, Waterloo, Waterloo, Waterloo, Waterloo, Waterloo, Waterloo, A A A A A A A Maximum Deposit Under This Resolution $20,000,000 20,000,000 40,000,000 2,000,000 50,000,000 1,000,000 1,000,000 250,000 65,000,000 10,000,000 250,000 45,000,000 Summary Statement: The City Council is required to approve the financial institutions used and maximum amounts that may be deposited with each institution by the Code of Iowa. Please note that the amounts maintained on deposit will likely be much lower than the amounts indicated to provide maximum flexibility in managing cash flow. Expenditure Required: Source of Funds: Policy Issue: None N/A See summary statement above. Alternative: The institutions selected and maximum amounts to be deposited can be revised, but must be set high enough to cover all liquid assets maintained by the City. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, IMMEDIATELY FOLLOWING FINANCE MEETING MONDAY, JANUARY 6, 2014 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. January 6, 2014 Roll Call. Moment of Silence. Pledge of Allegiance: Abraham Funchess, Human Rights Director Agenda, as proposed or amended. Minutes of December 16, 2013, Regular Session, as proposed. Minutes of December 30, 2013, Regular Session via e-mail, as proposed. 1. Page 2 Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. b. Motion to approve the following: 1. 2. 3. Travel Requests Name & Title of Personnel Class/ Meeting Destination Date(s) Amount not to Exceed Cheryl Huddleston, National Public Scottsdale, 04/26/ 14- 1000.00 Human Resources Employer Labor AZ 05/01/ 14 Manager Relations Assoc. Annual Conference Andrea Frana, Iowa Sex Crimes Des Moines, 02/ 03/ 14- 725.00 Investigator Conference IA 02/ 06/ 14 Jeremy Pohl, Computer and Las Vegas, 05/ 18/ 14- 2892.00 Investigator Enterprise NV 05/23/ 14 Investigations Conference PUBLIC HEARINGS 2. Request of Teanna Smart for the sale and conveyance of 927 Lafayette Street at a cost of $122,000.00. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. January 6, 2014 Page 3 Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly. Submitted by Rudy Jones, Community Development Director RESOLUTIONS 3. Resolution approving naming the Council Chambers as the "Harold E. Getty Council Chambers", be approved. Submitted by Mayor Buck Clark OTHER COUNCIL BUSINESS 4. Motion to receive and file Abstract of Votes for the November 5, 2013 Municipal Election. Submitted by Suzy Schares, City Clerk ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares, CMC City Clerk/ Human Resource Director MEETINGS Monday, January 6, 2014 5:30 p.m. - Organization Meeting, Council Chambers Immediately following Organization meeting - Finance Committee, Council Chambers Immediately following Finance meeting - Regular Meeting, Council Chambers PUBLIC INFORMATION 1. Waterloo Regional Airport Board meeting minutes of October 24, 2013 on file in the City Clerk's office. 2. Waterloo Public Library - Board of Trustees meeting minutes of November 12, 2013 on file in the City Clerk's office. 3. Community Development Board meeting minutes of November 19, 2013 on file in the City Clerk's office. January 6, 2014 Page 4 4. Northeast Iowa Response Group Board meeting minutes of January 10, March 7, May 2, June 27, September 5, and November 7, 2013 on file in the City Clerk's office. 5. Waterloo Water Works Board of Trustees December 18, 2013 on file in the City Clerk's office. December 16, 2013 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, December 16, 2013. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Kent Shankle, Director of Cultural & Arts Commission. 142054 - Hart/Schmitt that the Agenda, as amended to include 1.b.12 new liquor license for Snowden House Special Class C (BW) license, changing the wording on #9 to include awarding of contract, deleting the words on #31 "per month" for the Airport Management Agreement and changing the spelling on #35 to read Splitter for the Regular Session on Monday, December 16, 2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 142055 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, December 9, 2013, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. CONSENT AGENDA 142056 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated December 16, 2013, in the amount of $2,875,419.35, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2013-1036. 2. Request of Cynthia S. Beyer for tax exemptions on improvements totaling $292,901.00 for property located at 4844 Yellowstone Drive and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning & Development Director Resolution adopted and upon approval by Mayor assigned No. 2013-1037. b. Motion to approve the following: 1. 2. 3. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to exceed Sgt. Melissa Ludwig Traumas of Law Enforcement St. Paul, MN 2/23/14- 2/26/14 633.00 Michael Wilson, Director of Aviation Candidate Interview Aberdeen, SD 12/9/13- 12/10/13 860.00 Michael Clow, Director of Aviation Candidate Interview Morgantown, WV 12/16/13- 12/17/13 795.00 4. Mayor Clark's recommendation of the following appointments: Appointee Board/Commission Expiration Date New or Re - Appointment Cheryl (Chaveevah) Banks Ferguson Cultural and Arts Commission 12/31/2016 New RobertBembridge Cultural and Arts Commission 12/31/2016 New Tom Wickersham Cultural and Arts Commission 12/31/2016 New 5. Recommendation of appointment of Craig Denner to the position of Facilities Specialist from the current Civil Service list effective December 17, 2013. v i December 16, 2013 Page 2 6. Recommendation of appointment of Jacob Frederick to the position of Fitness Specialist from the current Civil Service list effective December 17, 2013. 7. Recommendation of appointment of Kathryn Moeller to the position of Aquatics/Member Services Specialist from the current Civil Service list effective December 17, 2013. 8. Recommendation of appointment of Brian Boesen to the position of Animal Control Services Officer from the current Civil Service list, start date to be determined, pending pre-employment physical exam. 9. 10. 11. Roll call vote -Ayes: Seven. Item 1.b.8 Ayes: Six. Nays: One (Schmitt). Motion carried. Mr. Schmitt abstained from the bills payment to Schmitt Telecom. Mayor Clark recognized the newly appointed board members and promoted employees. PUBLIC HEARINGS 142057 - Hart/Welper that proof of publication of notice of public hearing on the issuance of General Obligation Urban Renewal Bonds not to exceed $3,500,000 for essential corporate purposes of said City, the proceeds of which bonds will be used to provide funds to pay costs of aiding in the planning, undertaking and carrying out of urban renewal projects under the authority of Chapter 403 and the Downtown Urban Renewal and Redevelopment Plan, as amended, including funding a grant pursuant to the Amended and Restated Development Agreement between the City and Cedar Valley Tech Works, Inc. and FDP WTC, LLC. as published in the Waterloo Courier on December 6, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 142058 - Hart/Welper that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 142059 - Hart/Welper that "Resolution to institute proceedings to take additional action of issuance of said bonds, be adopted." Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1038. 142060 - Greenwood/Schmitt that proof of publication of notice of public hearing on Request of Proactive Holdings IV, LLC n/k/a Crossing Point, LLC for the vacation, sale and conveyance of 0.72 acres of East Ridgeway Avenue right-of-way, adjacent to 2002-2018 East Ridgeway Avenue at a cost of $1.00 as published in the Waterloo Courier on December 9, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 142061 - Greenwood/Schmitt that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expires Date Includes Sunday Benevolent & Protective 'Order of Elks #290 407 E Park Ave. C Liquor, Outdoor Service, Catering Privilege Renewal 06/30/14 X Casey's General Store #2866 51 E Tower Park Drive C Beer & Class B Native Wine Renewal 12/27/14 X LJ's Neighborhood Grill & Bar 3550 Kimball Ave. C Liquor, Outdoor Service Renewal 11/05/14 X Roll call vote -Ayes: Seven. Item 1.b.8 Ayes: Six. Nays: One (Schmitt). Motion carried. Mr. Schmitt abstained from the bills payment to Schmitt Telecom. Mayor Clark recognized the newly appointed board members and promoted employees. PUBLIC HEARINGS 142057 - Hart/Welper that proof of publication of notice of public hearing on the issuance of General Obligation Urban Renewal Bonds not to exceed $3,500,000 for essential corporate purposes of said City, the proceeds of which bonds will be used to provide funds to pay costs of aiding in the planning, undertaking and carrying out of urban renewal projects under the authority of Chapter 403 and the Downtown Urban Renewal and Redevelopment Plan, as amended, including funding a grant pursuant to the Amended and Restated Development Agreement between the City and Cedar Valley Tech Works, Inc. and FDP WTC, LLC. as published in the Waterloo Courier on December 6, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 142058 - Hart/Welper that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 142059 - Hart/Welper that "Resolution to institute proceedings to take additional action of issuance of said bonds, be adopted." Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1038. 142060 - Greenwood/Schmitt that proof of publication of notice of public hearing on Request of Proactive Holdings IV, LLC n/k/a Crossing Point, LLC for the vacation, sale and conveyance of 0.72 acres of East Ridgeway Avenue right-of-way, adjacent to 2002-2018 East Ridgeway Avenue at a cost of $1.00 as published in the Waterloo Courier on December 9, 2013, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 142061 - Greenwood/Schmitt that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. December 16, 2013 142062 - Greenwood/Schmitt Page 3 that "Resolution authorizing said sale and conveyance of 0.72 acres of East Ridgeway Avenue right-of-way, adjacent to 2002-2018 East Ridgeway Avenue for $1.00, and authorize City Attorney to prepare and deliver deed accordingly", be adopted. Roll call vote -Ayes: Seven. Motion carried Resolution adopted and upon approval by Mayor assigned No. 2013-1039. RESOLUTIONS 142063 - Schmitt/Hart that "Resolution approving request by Proactive Holdings IV, LLC n/k/a Crossing Point, LLC for the Final Plat of Crossroads Retail Center Addition generally located near the intersection of East Ridgeway Avenue and East San Marnan Drive for an 8 -lot commercial subdivision", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1040. 142064 - Schmitt/Hart that "Resolution approving renaming the north -south portion of public E. Ridgeway Avenue, between E. Ridgeway Avenue at the North end and E. San Marnan Drive at the South end, as Sovia Drive", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1041. 142065 - Schmitt/Hart that "Resolution approving amendment to the 2008 Traffic Code, Resolution 2004- 746, Section 310 (Prohibited parking during snow removal); Priority I Streets by adding the following: San Marnan Access (Kimball Avenue to Penney's Drive); West Shaulis Road (Kimball Avenue to Sergeant Road); East Shaulis Road (Washington Street to Kimball Avenue)", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1042. 142066 - Getty/Hart that "Resolution approving Easement Agreement between City of Waterloo and Hydrite Chemical Co. of Waterloo, Iowa for the specific use as a railroad spur and crossing for Parcel No. 8913-10-176-007; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1043. 142067 - Getty/Hart that "Resolution approving Professional Service Agreement with Wayne Claassen Engineering and Surveying, Inc. of Waterloo, Iowa, for construction related services for the F.Y. 2014 Orange School Sanitary Sewer Extension, Contract No. 816 in the amount of $40,000.00; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1044. 142068 - Getty/Hart that "Resolution awarding and approving Contract, Bonds and Certificate of Insurance with Ricklefs Excavating, LTD of Anamosa, Iowa, for construction related services for the F.Y. 2014 Orange School Sanitary Sewer Extension, Contract No. 816 in the amount of $273,405.00; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1045. 142069 - Cole/Getty that "Motion approving Change Order No. 1 for a net decrease of $12,113.66 for work performed by B & B Builders & Supply Corporation of Waterloo, Iowa for the F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. December 16, 2013 142070 - Cole/Getty Page 4 that "Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by B & B Builders & Supply of Waterloo, Iowa at a total cost of $114,974.89 in conjunction with F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be adopted. Roll call vote - Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1046. 142071 - Cole/Getty that "Resolution approving documents, and adopt and levy the final schedule of assessments in conjunction with F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1047. 142072 - Welper/Greenwood that "Resolution approving recommendation of award of bid to Stivers Ford of Waukee, Iowa, in the amount of $156,486.00, for the Purchase of Six (6) 2013 Police Interceptor Vehicles", be adopted. Roll call vote -Ayes: Seven. Motion carried. Mr. Getty suggested accepting the local bid. Ms. Cole noted that the local bidder has access to the State bid and could have bid that amount. Going with the local bid destroys the integrity of the bidding process. Mr. Welper confirmed that the local bidder could have bid the State bid amount. Resolution adopted and upon approval by Mayor assigned No. 2013-1048. 142073 - Greenwood/Schmitt that "Resolution approving recommendation of award of contract to Benton's Sand & Gravel of Cedar Falls, Iowa, in the amount of $57,650.00, for the demolition services of 217-219 Jefferson and 300 W. 3rd Streets; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1049. 142074 - Greenwood/Schmitt that "Resolution approving Site Access Agreement with MSA LP d/b/a Verizon Wireless for access to the Byrnes Park site for a new cell tower for environmental, geotechnical and radio testing; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1050. 142075 - Greenwood/Schmitt that "Resolution setting date of hearing as January 13, 2014 to approve request of Kess & Associates on behalf of Black Hawk Contracting and Development of Waterloo, Iowa for a site plan amendment to the "R -1,R -P" Planned One and Two Family Residence District, to allow for the construction of 14 new single-family homes located at the former Lafayette School site; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Seven. Motion carried. Mr. Welper thanked staff, Council, and John Rooff for cooperating with looking into the ability to attract commercial development for this lot. He noted that this needed more time to attract a developer. Mr. Hart noted that potential commercial developers have been taken to the area but there has not been an interest. This area has not seen new development for a long time and new housing is a good opportunity. He thanked Mr. Rooff and associates for their interest in the area. He questioned the timeframe for the residential development. Noel Anderson, Community Planning and Development Director, reported that it has to be completed by September, 2015. December 16, 2013 Page 5 Mr. Greenwood stated that there is a public hearing if residents want to voice their opinion on the type of development wanted or needed. Resolution adopted and upon approval by Mayor assigned No. 2013-1051. 142076 - Schmitt/Hart that "Resolution setting date of hearing as January 13, 2014 to approve Development Agreement with Black Hawk Contracting and Development to authorize the sale and conveyance of a portion of City owned property for $1.00 along Lafayette Street near its intersection with East 3rd Street, for the construction of 6 townhouse dwellings; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Seven. Motion carried. Mr. Schmitt questioned if this lot has the facilities for development. Noel noted that the lot used to have meters on it but it was seldom used. Staff has met with Church representatives regarding their interest in purchasing the property and they have not moved forward. The sewer stubs will have to be added. Resolution adopted and upon approval by Mayor assigned No. 2013-1052. 142077 - Schmitt/Hart that "Resolution setting date of hearing as January 6, 2014 for the sale of a new construction dwelling on City owned property located at 927 Lafayette Street to Teanna Smart with a purchase price of $122,000.00; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1053. 142078 - Schmitt/Hart that "Resolution setting date of hearing as January 13, 2014 amending Ordinance for the City Limits Urban Revitalization Area (CLURA) to extend for an additional three (3) years; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1054. 142079 - Welper/Hart that "Resolution approving Professional Service Agreement with JDE Engineering of Waterloo, Iowa for the Design of Gravity Sanitary Sewer Main Extension for the expansion of the Northeast Industrial Park, not to exceed $33,950.00; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1055. 142080 - Welper/Hart that "Resolution approving Professional Service Agreement with JDE Engineering of Waterloo, Iowa for the Preliminary and Final Platting of land for the expansion of the Northeast Industrial Park, not to exceed $31,950.00; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1056. 142081 - Welper/Hart that "Resolution approving the submission of two applications for R.I.S.E. funding and approve Memorandum of Understanding with Iowa Northland Regional Council of Governments (INRCOG) in an amount not to exceed $2,000.00 for the writing, preparation, and submittal for Local Development of the Northeast Industrial Park Roadway and Geraldine Road Extension; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1057. 142082 - Cole/Getty that "Resolution approving a Third Amendment to the original Development Agreement with Crystal Distribution Services, Inc. dated February 2006; to make changes for the new project going forward; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1058. December 16, 2013 Page 6 142083 - Cole/Getty that "Resolution approving the request from Fire Chief to increase billable ambulance Mutual Aid fees from current level of $150.00 per call for service to $300.00 per call, effective February 1, 2014", be adopted. Roll call vote -Ayes: Seven. Motion carried. Mr. Schmitt questioned the effect on the Fire Dept. budget. Pat Treloar, Chief of Fire Services, noted there are 50 average calls per year at an additional $150 per call. Resolution adopted and upon approval by Mayor assigned No. 2013-1059. 142084 - Cole/Getty that "Motion approving City of Waterloo Comprehensive Annual Financial Report for Fiscal Year Ended June 30, 2013", be adopted. Roll call vote -Ayes: Seven. Motion carried. 142085 - Hart/Greenwood that "Resolution approving Closing Agreement for 2009A BABS Bonds; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1060. 142086 - Hart/Greenwood that "Resolution approving Supplemental Agreement No. 3 with Ament, Inc. of Waterloo, Iowa, in the amount of $19,000.00, in conjunction with additional plan development services for the F.Y. 2014 Kimball Avenue Transportation Improvements, Contract No. 843", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1061. 142087 - Hart/Greenwood that "Resolution approving Agreement with Fareway Stores of Waterloo, Iowa, for compensation in the amount of $10,000.00, in conjunction with additional consultant work for the F.Y. 2014 Kimball Avenue Transportation Improvements, Contract No. 843; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1062. 142088 - Cole/Welper that "Motion approving Change Order No. 5 for a net increase of $186,752.70 for work performed by ASPRO, Inc. of Waterloo, Iowa for the F.Y. 2013 Asphalt Overlay Program, Contract No. 833", be adopted. Roll call vote -Ayes: Seven. Motion carried. 142089 - Cole/Welper that "Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by ASPRO, Inc. of Waterloo, Iowa at a total cost of $2,671,948.73 in conjunction with F.Y. 2013 Asphalt Overlay Program, Contract No. 833", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1063. 142090 - Cole/Welper that "Resolution approving extension of the Airport Management Agreement with Trillion Aviation for management consulting in an amount not to exceed $79,800.00 plus expenses for 6 months, ending June 30, 2014; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1064. December 16, 2013 Page 7 142091 - Welper/Hart that "Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by B & B Builders & Supply of Waterloo, Iowa at a total cost of $114,974.89 in conjunction with F.Y. 2014 Sidewalk Repair Assessment Program - Zone 3, Contract No. 852", be adopted. Roll call vote - Ayes: Seven. Motion carried. - VOIDED RESOLUTION AS THIS RESOLUTION WAS ON THE AGENDA TWO (2) TIMES. Resolution adopted and upon approval by Mayor assigned No. 2013-1065. - VOIDED 142092 - Welper/Hart that "Resolution approving Construction Permit Application with the Iowa Department of Natural Resources for wastewater disposal system construction in conjunction with CIP Lining for Service Area 15 & 16", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1066. 142093 - Welper/Hart that "Resolution approving amendment to the Non -bargaining Fringe Benefits & Policies", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1067. 142094 - Welper/Hart that "Resolution approving releasing the City's reversion rights on the property located at 936 Newton Street", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1068. 142095 - Getty/Greenwood to instruct Golf & Downtown Area Maintenance Manager to prepare specifications, bid document, etc. in conjunction with Purchase of Timberwolf TW10 Log Splitter, be approved. Voice vote -Ayes: Seven. Motion carried. 142096 - Getty/Greenwood that specifications, bid document, etc. in conjunction with Purchase of Timberwolf TW10 Log Splitter, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 142097 - Getty/Greenwood that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with Purchase of Timberwolf TW10 Log Splitter", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1069. 142098 - Getty/Greenwood that "Resolution setting date of hearing and bid opening as January 13, 2014; and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids in conjunction with Purchase of Timberwolf TW10 Log Splitter", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1070. ORAL PRESENTATIONS Mayor Clark presented Mr. Greenwood with a plaque for his service to the City. He then presented Mr. Getty with a plaque for his service and naming the Council Chambers as the Harold E. Getty Council Chambers. ADJOURNMENT 142099 - Getty/Greenwood that the Council adjourn at 6:23 p.m. Voice vote -Ayes: Seven. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director CAROL FAILOR From: DEANNE KOBLISKA Sent: Thursday, January 09, 2014 2:46 PM To: CAROL FAILOR Subject: FW: Resolution and public notice DeAnne Kobliska Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 Fax: 291-4571 From: ANN NORTHEY Sent: Thursday, January 09, 2014 2:36 PM To: DEANNE KOBLISKA Subject: Resolution and public notice Deanne, I'm sorry to ask at this short notice, but do you have the Resolution setting the date of hearing, I don't think we received a copy of that, at least I cannot locate one in the file. AND the publication notice for the hearing. The underwriter is asking for those two items along with the Resolution. If you could fax or email them to me that would be helpful. Ann Northey, Administrative Secretary Community Development 620 Mulberry Street, Suite 202 Waterloo, Iowa 50703 Phone: (319) 291-4429 Fax: (319) 291-4431 Email: ann.northey@ waterloo-ia.org From: DEANNE KOBLISKA Sent: Thursday, January 09, 2014 2:06 PM To: ANN NORTHEY Subject: RE: Resolution Hello Ann, Carol is working on it right now, I will let you know when it is finished. Thank you, DeAnne Kobliska 1 Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 Fax: 291-4571 From: ANN NORTHEY Sent: Thursday, January 09, 2014 12:29 PM To: DEANNE KOBLISKA Subject: FW: Resolution Importance: High Hi Deanne, I picked up the Resolution that was prepared for us on the sale of property at 927 Lafayette and sent it to the Lender this morning. Apparently, the legal description on the Resolution is not correct according to the email below from the Lender. I see it reads differently from the one on the Warranty Deed. Would you be able to respond to this or get us a corrected Resolution. The Closing is tomorrow at 4:00 p.m. Ann Northey, Administrative Secretary Community Development 62o Mulberry Street, Suite 202 Waterloo, Iowa 50703 Phone: (319) 291-4429 Fax: (319) 291-4431 Email: ann.northey@waterloo-ia.org From: Meester, Joyce f mailto:JoviceAM@VeridianCU.orgl Sent: Thursday, January 09, 2014 11:53 AM To: ANN NORTHEY Subject: FW: Resolution Importance: High Here is what our attorneys said in regards to the Resolution. Is this something that we can get corrected? Joyce Meester . Mortgage Loan Processor Mortgage Lending . Veridian Credit Union 319.833.1189 . 319.236.5600 ext.1189 joyceam@veridiancu.org . www.veridiancu.org From: Amanda Burns [mailto:burns@nlfiowa.com] Sent: Thursday, January 09, 2014 11:46 AM To: Meester, Joyce Subject: Resolution Resolution No. 2014-3 has an incorrect legal description in number 2, which actually includes property in addition to our current legal description. (The legal in the resolution states lots 8 and 9 except the northwesterly one-half of said lots... but our property is parcel 0 and the survey at 101 describes the parcel as only the southeasterly one-third of lots 8 and 9). We will also need the resolution from the City Council proposing the sale of the property and proof of publication of notice of the resolution and public hearing on the proposed sale. We will also need to insure that the proper legal description was included on these documents. 2 Let me know what you are thinking on this. Nelson Law Firm, PLLC Amanda Burns I Nelson Law Firm, PLLC 13112 Brockway Rd I P.O. Box 1020 I Waterloo I Iowa 150704 I Phone: 319.291.6161 I Fax: 319.291.6193 burns©nlfiowa.com From: Meester, Joyce [mailto:JoyceAM©VeridianCU.orq] Sent: Thursday, January 09, 2014 11:05 AM To: Amanda Burns Subject: RE: Preliminary HUD 927 Lafayette St. Waterloo I canged it to read Waterloo Community Development instead of Housing Authority. I think where the 30,500 is fine where you have it. Joyce Meester . Mortgage Loan Processor Mortgage Lending . Veridian Credit Union 319.833.1189 . 319.236.5600 ext.1189 joyceam@veridiancu.org . www.veridiancu.org From: Amanda Burns [mailto: burns@nlfiowa.com] Sent: Thursday, January 09, 2014 10:50 AM To: Meester, Joyce Subject: FW: Preliminary HUD 927 Lafayette St. Waterloo These are the changes they are asking for... as well as Chris Wendland said that there will be no transfer taxes which I am having Virginia look into... are these changes acceptable to you? And is the HUD already listing the $30,500.00 where it is or does it need to be moved for compliance reasons? Thanks Nelson :. Law Firm, PLLC Amanda Burns I Nelson Law Firm, PLLC 13112 Brockway Rd I P.O. Box 1020 I Waterloo I Iowa 150704 I Phone: 319.291.6161 I Fax: 319.291.6193 burns@nlfiowa.com From: Rick Bauer [mailto: rbauer@rickbauer.net] Sent: Thursday, January 09, 2014 10:44 AM To: Amanda Burns Subject: FW: Preliminary HUD 927 Lafayette St. Waterloo Please see the message below from the seller of changes that need to be made to the HUD. Thanks Amanda 3 Barb Adams Sales Assistant The Rick Bauer Team Rick Bauer Broker/Owner RE/MAX Home Group 3731 Pheasant Lane Waterloo, IA 50701 (319) 232-7100 (office) (319) 493-3500 (cell) (319) 232-7102 (fax) Realtor is a licensed Realtor in the State of Iowa From: NANCY GULICK [mailto:NANCY.GULICK@WATERLOO-IA.ORG] Sent: Thursday, January 09, 2014 10:35 AM To: rbauer@rickbauer.net Cc: RUDY JONES; ANN NORTHEY Subject: FW: Preliminary HUD 927 Lafayette St. Waterloo Barb, can you change to say Waterloo Community Development instead of Waterloo Housing Authority? Also, the $30,500 is a loan reduction and Teanna will not have a mortgage on her property for that, only for the $3,800 towards closing costs so not sure if you want to clarify that somehow on the HUD 1 or if it is ok the way you have it. Thanks Nancy From: Rick Bauer [mailto:rbauer@rickbauer.net] Sent: Thursday, January 09, 2014 10:28 AM To: RUDY JONES; NANCY GULICK Subject: FW: Preliminary HUD 927 Lafayette St. Waterloo Rick is out on appointments this morning, but wanted to forward this preliminary HUD. Closing is scheduled for Friday at 4pm and will be at Nelson Law Firm (3112 Brockway Rd). Rick will follow up with you later today. One more thing when we listed the 3 new constructions, Rick thinks you had kept the sellers property condition forms to complete. Do you happen to know where those might be for the 3 properties? IF not, Could I forward you a new copy. Just let me know whatever works best for you. Barb Adams Sales Assistant The Rick Bauer Team 4 Rick Bauer Broker/Owner RE/MAX Home Group 3731 Pheasant Lane Waterloo, IA 50701 (319) 232-7100 (office) (319) 493-3500 (cell) (319) 232-7102 (fax) Realtor is a licensed Realtor in the State of Iowa From: Amanda Burns jmailto:burns@nlfiowa.comj Sent: Thursday, January 09, 2014 9:43 AM To: rbauer@rickbauer.net Subject: Preliminary HUD 927 Lafayette St. Waterloo Rick, I have attached the preliminary HUD for Teanna Smart and the City of Waterloo. Please let me know if you have any questions or changes to make. We are scheduled to close at our office 3112 Brockway Rd. Waterloo at 4:00pm Friday 1/10/2014. Thank you! Nelson .G \41.- Law 4,Law Firm, PLLC Amanda Burns I Nelson Law Firm, PLLC 13112 Brockway Rd I P.O. Box 1020 I Waterloo I Iowa 150704 I Phone: 319.291.6161 I Fax: 319.291.6193 burns@nlfiowa.com Confidentiality Notice: This electronic mail transmission contains information which may be confidential or legally privileged. This transmission is intended only for the use of the individual or entity named in this transmission. If you or your organization are not the intended recipient and have received this transmission in error, you are hereby notified that reading, copying, disclosing or distributing the transmission, or taking any action based on the information contained within is strictly prohibited, and that the transmission should be returned to Veridian Credit Union immediately. If you have received this transmission in error, please immediately notify Veridian Credit Union. 5 December 30, 2013 The Council of the City of Waterloo, Iowa, met in Special Session via email on Monday, December 30, 2013. Roll Call: Cole, Getty, Greenwood, Schmitt, Hart. 142100 - Schmitt/Cole that copies of e-mails for the Special Session on Monday, December 30, 2013, be received and placed on file. Vote -Ayes: Five. Motion carried. 142101 - Schmitt/Cole that the Agenda, as proposed, for the Special Session on Monday, December 30, 2013, be accepted and approved. Vote -Ayes: Five. Motion carried. AGENDA ITEMS 142102 - Cole/Hart that "Resolution approving Finance Committee Open Invoice Report, dated December 30, 2013, in the amount of $3,568,760.70 a copy of which is on file in the City Clerk's office", be adopted. Roll Call Vote -Ayes: Five. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1071. Schmitt/Cole 142103- Request of Proactive Holdings IV, LLC for the vacation of 0.72 acres of East Ridgeway Avenue right-of-way, adjacent to 2002-2018 East Ridgeway Avenue. (Public. Hearing, sale and conveyance was conducted December 16, 2013, with no objections; however, there was an omission of ordinance to vacate). 142104 - Cole/Greenwood that "an Ordinance vacating 0.72 acres city -owned property located at East Ridgeway Avenue right-of-way, adjacent to 2002-2018 East Ridgeway Avenue in conjunction with Vacation, sale and conveyance of city -owned property to Proactive Holdings, IV, LLC for $1.00", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Five. Motion carried. 142105 - Greenwood/Schmitt that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Five. Motion failed, need's six votes. 142106 - Schmitt/Cole that "Resolution approving application for Community Development Block Grant fund in the amount of $50,000.00 with a city match of $5,000.00, to be used for the Upper Gates Playground Equipment Project; and authorize Mayor to execute said document", be adopted. Roll Call Vote -ayes: Five. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1072. 142107 - Schmitt/Cole that "Resolution approving application for Community Development Block Grant fund in the amount of $55,000.00 with a city match of $15,000.00, to be used for the Upper Gates Picnic Shelter Project; and authorize Mayor to execute said document", be adopted. Roll Call Vote -ayes: Five. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2013-1073. ADJOURNMENT 142108 - Schmitt/Getty that the Council adjourn at 10:00 a.m. Vote -Ayes: Five. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director CD b C 2. CD CD 00 0 CD CD CD CD G0 tjg rtes I CO o CO o a 1.4 O ® M op, wob N. N. n Coil co Ci a0 bo CICI CM ®o' :suopousuu.ai„L T' 1/7/2014 forms bill banking net.xlsx 010614 CA z m m W c� 0 w 3sf1OHlesn 0303 EA w 7 2 El) lelol >oayo pano.iddy Binw�o{ 2lyM 0) CO O CO O Cn A CO N O A p7 0) m V v 0 CA V 0 YD O Cis 0 .� O V CO O) Co 0. O CG 0 V 'N IV C 0 3 m O DO cn Cn Cn AAA jAANNNNNOC N N N N -+ O CO co CT N O 7 .• Z7 W O Cn o 0) W N -+ O co O W O A Cn O OQ CO Cn OA) ✓ O Cn CO Ot O) V CO -4 01 (0 0) � _ N C 0) AO V— V V 0 A N O A CO — CO ✓ O -CO -+ W (0 W a) - V A V C.) V Vt N CO CO 0) C.) CO CO (0 V O O Cb 0) V CO 0 A 0 N O V O V N N O In N A CD O A W CO -. (O CO CO O CO 0 -, N O V -+ 0) CO CO CO V CO N A V— CO 0 V CO CO In C.) V CO N V Cn D 3 0 -n W 0) (n to (n A j A A A A N N N N N O C N N O CO CO O) N O 7 W 0 Cn — O 0) CO N— O CO O C.) 0) A O O 0. A01Cn — A AA A A CO N -+j ✓ A CA CO 0) 0_ N 0) CO V-. V V 0 A N 0 A CO -. CO V O W-, 0) CO W CO V A V -CO V N N CO CO 0) CO CO CO CO V O O O 0) V CO 0 A 0 N O -.. V O V N N 0) CA N A O O A CO CO N) m 0 O CO CC O -+ N O V D) Co 'co CO V CO N A V-. W 0 V C.) CD CT W V CO N V (n einwio; Jo; lunowy -13 CO CO CO C ID — 13) m C aa -v 3 E0 3 m Q " m (C SP, °o CO O 2 2� N O A rn N O TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2014 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 Copy - Department NAME(S) AND POSITION(S): Investigator Andrea Frana DATE: December 6,2013 NAME OF CLASS / MEETING: Iowa Sex Crimes Conference DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: February 3,2014 Return Date: February 6,2014 DATE(S) OF MEETING: Feb. 3-6,2014 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Inv. Andrea Frana to the Iowa Sex Crimes Conference at the Sheraton Hotel on Feb. 3-6, 2014, in West Des Moines, Iowa. This 4 -Day conference presents skill sets designed to enhance the proficiency of Police Officers who will investigate sex crimes. There will be a variety of different topics such as electronic evidence gathering, sexual predators, cyber bullying, child exploitation crimes, and many more. The cost of registration is $150.00 and would require lodging and meals. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 375.00 LODGING $150.00 MEALS $150.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 725.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 725.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF ! TER 00 I APPROVE THIS TRAVEL REQUEST DE • - RT ENT HEAD MAY R /42/i DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2014_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 -000 /3 // I° ..289941- , )yl�' /.2 // ,0R143 Copy - Department NAME(S) AND POSITION(S): Inv. Jeremy Pohl DATE: December 6,2013 NAME OF CLASS / MEETING: Computer and Enterprise Investigations Conference DESTINATION: Las Vegas, Nevada DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 18,2014 Return Date: May 23,2014 DATE(S) OF MEETING: May 19-22,2014 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Inv. Jeremy Pohl to the Computer and Enterprise Investigations Conference at Caesar's Palace on May 19-22,2014, in Las Vegas, Nevada. This conference will provide attendees with hands on training for digital- investigations. The conference has many classes that the attendees can choose to attend such as acquiring evidence from mobile devices -discovery, cyber bullying and many more. Cellebrite, Digital Evidence, and Magnet Forensics, which are all companies that have developed software that is used by the Waterloo Police Department in the investigations of Computer forensics, are sponsoring the conference. Breakfast and lunch are provided through the conference so the only cost for meals will be dinner and travel meals. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE XX AIRFARE DEPARTING FROM: Waterloo, Cedar Rapids, or Des Moines ESTIMATE OF COST: $ 1050.00 LODGING $50.00 $197.00 MEALS $895.00 REGISTRATION $700.00 $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 2892.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 2892.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR 12 1' z -e' DATE DATE TRAVEL REQUEST CITY OF WATERLOO 111•1r'I'1 .L uLr I J I f11 I VII./ LINE ITEM USED eid L'! 8,52) /3'k1 FY : - BUDGETED .-RUGU. eo EXPENDED YTD %,7 de) THIS REQUEST /Odd. de LEFT AFTER THIS REQUEST S7.5 DATE 7 -;-? 6„' /st- /I -p0/3 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Cheryl Huddleston, Human Resources Manager DATE: 12/5/13 NAME OF CLASS / MEETING: National Public Employer Labor Relations Association Annual Conference DESTINATION: Scottsdale Arizona DEPARTURE POINT IF NOT WATERLOO: Unsure — probably Des Moines DEPARTURE DATE: 4/26/2014 RETURN DATE: 5/1/2014 DATE(S) OF MEETING 4/27-30/2014 PURPOSE OF TRAVEL/TRAINING: Attend National Public Employer Labor Relations Asso Annual Conference — Need early authorization so I can get discounted registration, book hotel before rooms are gone and watch for good airfare rate. Will be paying own travel, meals & part of lodging expenses. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE XX AIRFARE DEPARTING FROM: ESTIMATE OF COST: $441.00 LODGING TAXI MEALS PARKING $559.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 1000.00 BUDGET LINE ITEM: 010 09 8250 1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DE RTMENf HEAD q -c76/ DATE ATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR ED A Ilk ANL 2014 ANNUAL TRAINING CONFERENCE April 27-30 TT} Ni)FE XNFORMATY(1)N Last Name First Name Designation (CLRP, Ph.D., SPHR) Title Agency/Organization , Mailing Address City State Zip/Postal Code Phone Email (required) Name for badge ❑ I am a supervisor, manager or represent management in the public sector and I do not represent any union. ❑ I am a FIRST TIME attendee The conference site is accessible to people with disabilities. If you require additional accommodations in order to participate in the conference, please contact NPELRA at 877-NPELRA1 (877-673-5721). PAYMENT ❑ MasterCard ❑ Visa TOTALAMOUNT DUE $ AMEX ❑ Discover ❑ Check# Name on Card Card # Exp. Date Registrations received without payment will not be processed.lf payment is not received by date of conference, you will be asked to submit another form of payment on-site at late rate. VISIT W'rv",%L1NEL R A,ORCa FOR FASTER REGISTRATION FAX registration form with credit card information to 760-433-1687 MAIL registration form with payment payable to NPELRA NPELRA 2014 Annual Training Conference 1012 South Coast Highway, Suite M Oceanside, CA 92054 Scan for online regestration CANCELLATION & REFUND POLICY All cancellation requests must be submitted in writing and received by April 4, 2014, to qualify for a refund. Cancellation administrative fees are as follows: Conference $75 Pre and Post Workshops $25 Academy $50 Guest $25 Cancellations received after April 4, 2014 are non-refundable. No-shows are non-refundable. One registration transfer is allowed per registration.Transfer must have same membership status or fees will be adjusted accordingly. Any transfer requests received after April 4, 2014 will incur a $35 administrative fee. WHO SHOULD ATTEND Labor relations / human resources professionals who are supervisors, managers or who represent management in the public sector, inclusive of cities, counties, school districts, courts, special districts, state agencies and other public sector entities. - REGEST ATION INF (I) ±1l Scottsdale, AZ . MATY FULL CONFERENCE REGISTRATION: Full conference registration fee includesall receptions, meals, and functions including the Welcome Reception, Robin Hall Awards Luncheon,Tuesday Night Celebration, and Wednesday Foundation Luncheon. (Badge required for entry) NPELRA MEMBERS Early Bird postmarked on or before 1/17/2014 Postmarked 1/18/2014 through 3/14/2014 Postmarked on or after 3/15/2014 Al $559 ❑ $629 ❑ $709 NON-MEMBERS ❑ $899 Nota member? Join NPELRA today!Take advantage of conference membership rates and gain access to member -only resources! Membership dues vary from state to state, please visit www.npelra.org or contact NPELRA toll free at 877-673-5721 for more information. ONE DAY REGISTRATION Monday* ❑ Members $279 Tuesday** ❑ Members $279 Wednesday*** ❑ Members $279 ❑ Non -Member $449 ❑ Non -Member $449 ❑ Non -Member $449 *Includes Robin Hall Awards Lunch **Includes Tuesday Night Reception *a*Inlcudes Foundation Lunch Total One -Day Registration $ ADDITIONAL SOCIAL EVENT TICKETS FOR GUESTS - Bodges required for entry ❑ Sunday Welcome Reception $40 each. Qty = $ AfterApril 4, 2014 $59 each. Qty = $ ❑ Tuesday Reception $80 each. Qty = $ After April 4, 2014 $99 each. Qty = $ Guest(s) Name PRE -CONFERENCE — Sunday, April 27, 2014: NPELRA Labor Relations Academy II (8am - 4pm) `The Grievance Arbitration Process" Fee includes all materials for this program, continental breakfast, refreshments, and lunch. Member Non -Member Workshop - I:OOpm - 4:OOpm (two sessions for one fee) I:OOpm: "Work -Life Balance: An Oxymoron or Blurred Lines?" 2:30pm: "Saving Money Without Lowering Benefits" ❑ $279 ❑ $399 ❑ $ 49 ANNUAL GOLF TOURNAMENT ❑ $ 85 Sunday, April 27 - Silverado Golf Club POST -CONFERENCE —Thursday, May I, 2014: ❑ $ 99 Liebert Cassidy Whitmore (9am - 12pm) "Advanced Investigations of Harassment Complaints" TOTAL $ DoubleTree Paradise Valley Resort 5401 North Scottsdale Road, Scottsdale, AZ 85250 877.445.6677 The DoubleTree Resort has set aside a limited block of rooms for NPELRA conference attendees at a special rate of $149 (+ tax) per night (single/double). The special rate is in effect until April 6, 2014 or until the room block has reached capacity. Book early! NPELRA 1012 South Coast Highway, Suite M Oceanside, CA 92054 10 2014 - NPELRA ANNUAL TRAINING CONFERENCE PHONE 877-NPELRAI (877-673-5721) FAX: 760-433-1687 EMAIL janessa@npelra.org Sunday April 27, 2014 10:30am- 10:45am Break (Exhibit Area) 7:00am - 3:O0pm NPELRA Annual Golf Tournament 8:OOam - 4,00pm 1:OOpm - 4:OOpm 1:00pm - 4:30pm 4:30pm - 5:30pm Academy II The Grievance Arbitration Process Pre -Conference Workshop (2 sessions) Work -Life Balance: An Oxymoron or Blurred Lines? Saving Money Without Lowering Benefits Conference Registration First Timers' Reception 5:30pm - 7:OOpm Welcome Reception Monday April 28, 2014 7:30am - 8:30am 7:30am - 4:30pm 7:30am - 4:30pm 8:30am - 9:OOam 9:00am- 10:15am P1 9:30am-10:30am 10:15am- 10:30am 10:30am- 11:45am C1 C2 C3 12:OOpm- 1:15pm 1:30pm - 2:45pm C5 C6 C7 C8 2:45pm - 3:OOpm 3:OOpm - 4:15pm P2 Networking Continental Breakfast (Exhibit Area) Conference Registration Technology & Exhibit Area President's Welcome Plenary Session Negotiation Strategies for 2014 and Beyond Continental Breakfast for all Registered Guests Break (Exhibit Area) Concurrent Sessions: Best Practices for Winning Discharge Arbitrations Public Records Act - Enough is Enough! Can You Hear Me Now? Communications with the Unions Controlling Employee Personal Behavior in the Age of Social Media and Personal Technology Robin Hall Memorial Annual Awards Luncheon 10:45am-12:OOpm Concurrent Sessions: C 13 Special Issues in Higher Education C 14 Special Issues in Law Enforcement C 15 Labor Relations Game Show C 16 Pension Plans: DB vs. DC 12:OOpm- 1:15pm Lunch on Your Own 12:OOpm- 1:15pm State Presidents' Lunch Meeting 1:30pm - 4:OOpm Workshops: W1 Internal Investigations from Beginning to End.... Success Starts Before You Ever Begin and Can Depend on Actions Long After an Employee is Gone W2 Question and Answer Forum with Professional Arbitrators W 3 Fourth Dimension Leadership 2:30pm - 2:45pm Break - Sponsors' Drawing 6:30pm - 9:30pm Tuesday Night Celebration Wednesday April 30, 2014 7:00am - 8:OOam 7:OOam - 8:OOam 7:30am - 8:30am 7:30am- 12:OOpm 8:30am - 9:OOam 9:OOam- 10:15am Concurrent Sessions: Interest Arbitration and Effective Compensation Surveys Controlling Workers' Compensation Costs: It's All About the Model Ask the Experts Performance Management - Effective Employee Appraisals Break (Exhibit Area) Plenary Session FLSA 4:30pm - 5:30pm Reception for Sponsors 5:30pm - 7:30pm State PELRAs' Reception (Sponsored by State PELRAs) Tuesday April 29, 20114 NPELRA Walk & Run NPELRA Past Presidents' Breakfast Networking Continental Breakfast (Exhibit Area) Conference Registration NPELRA Business Meeting Plenary Session P4 Reverse Concessions: Lessons Learned from the Recession and How to Move Forward Break (Exhibit Area) Concurrent Sessions: 10:15am- 10:30am 10:30am- 11:45am C 17 Fire & Ice- What Happens When Fire Unions and Fire Management Work Together? C 18 Affordable Care Act: Negotiating the Impacts on Collective Bargaining C 19 Selection of an Arbitrator: How to Prepare and Make the Best Selection for Your Case C 2 0 Handling Grievances Effectively 11:45am- 1:15pm NPELRA Foundation Luncheon 1:15pm - 2:30pm 6:45am - 7:30am Yoga 7:OOam - 8:OOam Networking Continental Breakfast (Exhibit Area) 7:OOam - 4:OOpm Conference Registration 7:OOam - 4:OOpm Technology & Exhibit Area 8:00am- 9:10am Plenary Session P3 Affordable Care Act The Latest Updates 9:20am - 10:30am Concurrent Sessions: C9 The Latest Word from Washington Concurrent Sessions: C 21 Bootcamp for New Labor Relations Professionals C 2 2 First Amendment Rights: Investigatory Interviews and Recent NLRB Decisions C 2 3 Affordable Care Act Highlights of Future Requirements and the Impact of 4980H for Large Employers C24 2:30pm = 2:45pm 2:45pm - 4:00pm C 10 Key Contract Language Issues That Can Haunt You C 11 Negotiation Strategies: Dealing with Multiple Bargaining Units C 12 ADA Update CLRP® Process Break (Exhibit Area) Closing Plenary The 2014 Legal Update Thursday May 1, 2014 9:00am- 12:OOpm Post -Conference Workshop Advanced Investigations of Harassment Complaints Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Wand 1 CAROLYN COLE Ward HAROLD GEIIY Ward 3 QUENTIN M. HART Ward 4 RON WELDER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large COrWitiNtTY DEVELopr [, T-_ 620 Mulberry Street, Garner/le Annex Waterloo, IA 50703 = (319) 291-4429 Fax (319) 291-4431 CITY OF WATERLOO Council Communication City Council Meeting: Decemberi6, 2013 Prepared: December 11, 201 Dept. Head Signature: # of Attachments: None ( % SUBJECT: Set date of Public Hearing - Sale of Property at 927 Lafayette Street Submitted by: Rudy D. Jones, Community Development Director Recommended City Council Action: Authorize City Clerk to set the date of public hearing for January 6, 2014, for the sale of city owned property at 927 Lafayette Street. Summary Statement: Action is needed for the sale of the new construction dwelling at 927 Lafayette Street to Teanna Smart at a purchase price of $122,000. Expenditure Required: Buyer will receive $30,500 in Down Payment Assistance as provided through the NSP3 regulations. Source of Funds: NSP3 Policy Issue: Affordable Housing, Elimination of Slum and Blight and Neighborhood Redevelopment of single family housing. Background Information: As part of the NSP3 funding this is one of four new construction, affordable housing units we are providing for sale to eligible single family applicants. J:\IDED GRANT\NEIGH STABILIZ GRANT\NSP-3 - CPR Revive All Five\927 Lafayette\MC-Set Public Hearing Date.docx eoLIIal FOU5O OPPORTUNITY CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-003 RESOLUTION AUTHORIZING THE SALE AND CONVEYANCE OF CITY -OWNED PROPERTY WITH NEW CONSTRUCTION DWELLING LOCATED AT 927 LAFAYETTE STREET, FOR $122,000.00, PLUS COSTS, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND DELIVER DEED FOR SAME. WHEREAS, the City of Waterloo, Iowa is the owner of real property in the City of Waterloo, Iowa, as described below, and WHEREAS, an offer to purchase said certain parcel of real property has been made by Teanna Smart in the sum of $122,000.00, plus costs, and WHEREAS, a public hearing was held on January 6, 2014, at 5:30 p.m. in the Council Chambers in City Hall, Waterloo, Iowa, as provided by law, by the Council of the City of Waterloo, Iowa, on the proposal to sell and convey premises owned by the City of Waterloo, Iowa, to Teanna Smart, and WHEREAS, it is the opinion of this Council that sale and conveyance should be made as proposed. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: 1. The following described real property, as fully described in the published notice in the Waterloo Courier on December 30, 2013, is not presently needed and will not be needed in the foreseeable future for municipal purposes and its ownership is serving no municipal purpose, and 2. That the offer of Teanna Smart to purchase real property for the sum of $122,000.00, and costs, be and it is hereby accepted for real property described below: Parcel "0" of Plat of Survey Doc. #2012-10080 being part of Lots 8 and 9, Block 25, in the Original Plat, on the East Side of the Cedar River, in the City of Waterloo, Black Hawk County, Iowa. Subject to restrictive covenants, ordinances, and limited access provisions of record, if any, and to existing easements, if any. 3. That the City of Waterloo, Iowa convey said parcel of real property to Teanna Smart by deed. 4. That the Mayor and City Clerk are hereby authorized to execute and deliver deed to Teanna Smart. 5. That the original of said deed fully executed and acknowledged is hereby approved and confirmed by the Council. 6. That the City Clerk is authorized and directed to deliver said deed of conveyance to Teanna Smart upon receipt in the sum of $122,000.00, and costs. Resolution No. 2014-003 Page 2 PASSED AND ADOPTED this 6th day ATTEST: uzy Sc ares, CMC City Cl-rk January, 2014. Ernest G. Clark, Mayor i Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward CA-ROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMI T T At -Large r-tPt-¢tc j airu `f'(4Q me-` ft, 1 °/ Cru. LA LLL CITY- WATERL IA COMMUNITY PLANNING AND DEVELOP ;'P34T . 715 Mulberry Street 9 Waterloo, !owa 50703-5783 0 (319) 291-4366 Fax (319) 291-4262 . NOEL C. ANDERSON, Community Planning &: Development hector CITY OF WATERLOO Council Communication City Council Meeting: December 2, 2013 / Prepared: November 25, 2013 Dept. Head Signature: / # of Attachments: 5 SUBJECT: Request to set a date of public hearing as December 16, 2013 for a request by Proactive Holdings IV, LLC to vacate, sell and convey 0.72 acres of East Ridgeway Avenue right-of-way for $1.00, adjacent to 2002-2018 East Ridgeway Avenue for the purpose of incorporating the right-of-way with the former K -Mart Plaza for the redevelopment of the site. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request by Proactive Holdings IV, LLC to vacate, sell and convey 0.72 acres of East Ridgeway Avenue right-of-way for $1.00, and to set the date of the public hearing at December 16, 2013. In accordance with the development agreement, the land to be vacated would be done so with the developer raising the assessed value of the property more than 10 percent to receive the property for $1.00. The request would not appear to have a negative impact on the surrounding area or land use. Vacation of the right-of-way would allow for the applicant to incorporate the property with the overall redevelopment of the site for new commercial uses. The request would not appear to have a negative impact on vehicular or pedestrian traffic movements in the area. There will still be a typical right-of-way width of 72', allowing sufficient space for East Ridgeway Avenue. There is an 8" sanitary sewer located just to the east and outside the vacate area. Connecting into and going westward is a 12" sanitary sewer that serves the former K -Mart Plaza. At the far southern portion of a vacate area, there is a 48" storm sewer. There is a private 8" sanitary sewer just to the south of the storm sewer. Water Works has indicated there is a 12" water main in the north/south segment of East Ridgeway Avenue, as well as Private Enterprise Drive, which is just to the west of north/south segment of East Ridgeway Avenue. When the plats for the property come before the council, the necessary utility easements for the utilities within the plat will be dedicated. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE.WORKING FOR YOU? An Equal Opportunity!Affirmative Action Employer At the May 7, 2013 Planning, Programming and Zoning Commission meeting, the commission voted unanimously to vacate a portion of East Ridgeway Avenue right-of-way. Please find attached a legal description of the area to be vacated, staff report and aerial photograph. Therefore, we would ask that the City Council set a date of public hearing as December 16, 2013, and publish and official notice pertinent to the request to vacate the area described in herein. Expenditure Required. None. Source of Funds: Policy Issue: Land Use Alternative: Background Information: The applicant is currently in the process of redeveloping the former K -Mart Plaza, located at the intersection of East San Marnan Drive and Sears Street. Legal Description: See attached plat of survey ta:AS Cc: Noel Anderson, Community Planning & Development Director Eric Thorson, City Engineer Dennis Gentz, Assistant City Engineer —file— Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5194 AN ORDINANCE VACATING 0.72 ACRES OF EAST RIDGEWAY AVENUE RIGHT-OF-WAY, ADJACENT TO 2002-2018 EAST RIDGEWAY AVENUE IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, as follows: A part of the public right of way of East Ridgeway Avenue, also being a part of the Northeast Fractional Quarter (NE frl ',1) of Section Two (2), Township Eighty- eight (88) North, Range Thirteen (13) West of the 5th Principal Meridian, City of Waterloo, Black Hawk County, Iowa, all of the above more particularly described as follows: Beginning at the Northeast corner of Parcel 'D', Plat of Survey recorded as Doc. No. 2005-19147 in the office of the Black Hawk County, Iowa Recorder; Thence North 89°36'10" East, 14.37 feet; Thence South 7°08'49" East, 308.97 feet to the beginning of a 752.00 -foot radius curve concave Easterly and having a long chord of 450.70 feet bearing South 24°35'02" East; Thence Southerly on the arc of said curve, 457.76 feet; Thence South 41°56'33" East, 149.64 feet; Thence South 48°01'00" West, 82.03 feet to the Westerly right of way line of East Ridgeway Avenue and the beginning of a 1308.00 -foot radius curve concave Westerly and having a long chord of 43.95 feet bearing North 11°52'20" East; (The following seven courses are on said Westerly right of way line of East Ridgeway Avenue) Thence Northerly on the arc of said curve, 43.95 feet; Thence North 0°35'00" West, 42.30 feet; Thence North 41°59'00" West, 201.04 feet; thence North 23°59'30" West, 163.77 feet; Thence South 66°00'30" West, 40.00 feet; Thence North 23°59'30" West, 116.67 feet; Thence North 0°25'33" West, 407.70 feet to the point of beginning. Described parcel contains 0.72 acres; shall be, and the same is hereby vacated, subject to the following condition: 1. That necessary utility existing sanitary sewer, INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: easements are retained over storm sewer and water mains. December 30, 2013 December 30, 2013 January 6, 2014 January 6, 2014 Ordinance No. 5194 Page 2 PASSED AND ADOPTED by the City Council of the City of Waterloo, Iowa, on the 6th day of January, 2014, and approved by the Mayor on the 6th day of January .2014. ATTEST: Suzy S hares, CMC City C erk rnest G. Clark, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5194, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 6th day of January, 2014. Witness my hand and seal of office this 6th day of January, 2014. SEAL y Sc ares,IC City Cl rk STATE OF IOWA, Black Hawk County, SS ORDINANCE NO. 5194 AN ORDINANCE VACATING 0.72 ACRES OF EAST RIDGEWAY AVENUE RIGHT-OF-WAY, ADJACENT TO 2002-2018 EAST RIDGEWAY AVENUE IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATER- LOO, IOWA, as follows: A part of the public right of way of East Ridgeway Avenue, also being a part of the Northeast Fractional Quarter (NE frl Y) of Section Two (2), Township Eighty-eight (88) North, Range Thirteen (13) West of the 5th Principal Meridian, City of Waterloo, Black Hawk County, Iowa, all of the above more particularly described as follows: Beginning at the Northeast corner of Parcel 'D', Plat of Survey recorded as Doc. No. 2005-19147 in the office of the Black Hawk County, Iowa Recorder; Thence North 89°36'10" East, 14.37 feet; Thence South 7°08'49" East, 308.97 feet to the beginning of a 752.00 -foot radius curve concave Easterly and having a long chord of 450.70 feet bearing South 24°35'02" East; Thence Southerly on the arc of said curve, 457.76 feet; Thence South 41°56'33" East, 149.64 feet; Thence South 48°01'00" West, 82.03 feet to the Westerly right of way line of East Ridgeway Avenue and the beginning of a 1308.00 -foot radius curve concave West- erly and having a iong chord of 43.95 feet bearing North 11°52'20" East; (The following seven courses are on said Westerly right of way line of East Ridgeway Avenue) Thence Northerly on the arc of said curve, 43.95 feet; Thence North 0°35'00" West, 42.30 feet; Thence North 41°59'00" West, 201.04 feet; thence North 23°59'30" West, 163.77 feet; Thence South 66°00'30" West, 40.00 feet; Thence North 23°59'30" West, 116.67 feet; Thence North 0°25'33" West, 407.70 feet to the point of beginning. Described parcel contains 0.72 acres; shall be, and the same is hereby vacated, subject to the following condition: 1. That necessary utility easements are retained over existing sanitary sewer, storm sewer and water mains. INTRODUCED: 'December 30, 2013 PASSED -1st CONSIDERATION: December 30, 2013 PASSED 2nd CONSIDERATION: January 6, 2014 PASSED 3rd CONSIDERATION: January 6, 2014 PASSED AND ADOPTED by the City Council'of the City of Waterloo, Iowa, on the 6th day of January, 2014, and approved by the Mayor on the 6th day of January, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Schares, CMC City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Ordinance No. 5194 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 4th day of March, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $24.29 Subscribed and sworn to before me this 14 Day of XCA_.sC\ A.D., 20 c/cdoe, m Received of Notary Publ. the sum of Dollars. In full for publication of the above notice. h JODI E NICKIIISTRY COMMISSION NO.78:z1`1 lilMY GCM`Al . ` p[1 's' P1 .3 - - 1,- Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-004 RESOLUTION NAMING THE COUNCIL CHAMBERS AS THE "HAROLD E. GETTY COUNCIL CHAMBERS". BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Council Chambers, be and the same hereby named "Harold E. Getty Council Chambers". PASSED AND ADOPTED this 6th day of January, 2014. ATTEST: zy Sc ares, CMC City Clerk t G. Clark, Mayor Black Hawk County, Iowa We, the undersigned Members of do hereby certify the following to be a County City (1% LOSST) Election held several election precincts. David Jones Candidate Total SCATTERING TOTAL STATE OF IOWA ABSTRACT OF VOTES the Board of Supervisors and ex -officio County Board of Canvassers for this at the 2013 Black Hawk County, true nd cadre f h2013, as shown by hee votes cast in ts unty tally lists returned from the on the 5th day of November, WATERLOO COUNCILMEMBER WARD 1 Black Hawk Received one thousand seven hundred eighty-eight (1788) votes One thousand seven hundred eighty-eight (1788) votes Thirty-three (33) votes One thousand eight hundred twenty-one (1821) votes We therefore declare David Jones duly elected for the office of WATERLOO COUNCILMEMBER WARD 1 for the term of4 y WATERLOO COUNCILMEMBER WARD 3 Black Hawk Received eighty-one (81) votes Received two hundred forty-six (246) votes Received two hundred seventy-four (274) votes Received eight hundred ninety-seven (897) votes One thousand four hundred ninety-eight (1498) votes Three (3) votes One thousand five hundred one (1501) votes Shane Blackledge Dustin Cox William V. Frost Patrick J, Morrissey Candidate Total SCATTERING TOTAL We therefore declare: Patrick J. Morrissey duly elected for the office of WATERLOO COUNCILMEMBER WARD 3 for the term of 4 years. WATERLOO COUNCILMEMBER WARD 5 Black Hawk Received nine hundred thirty-seven (937) votes Received one thousand twenty (1020) votes One thousand nine hundred fifty-seven (1957) votes Three (3) votes One thousand nine hundred sixty (1960) votes Bob Reisinger Ron Welper Candidate Total SCATTERING TOTAL We therefore declare: Ron Welper duly elected for the office of WATERLOO COUNCILMEMBER WARD 5 for the term of 4 years. Buck Clark Steve Schmitt Candidate Total SCATTERING TOTAL WATERLOO MAYOR Black Hawk Received four thousand six hundred eight (4608) votes Received four thousand five hundred nineteen (4519) votes Nine thousand one hundred twenty-seven (9127) votes Twenty-five (25) votes Nine thousand one hundred fifty-two (9152) votes STATE OF IOWA ABSTRACT GF VOTES Black Hawk County, Iowa We therefore declare: Buck Dark duly elected for the office of WATERLOO MAYOR for the term of 2 years. WATERLOO COUNCILMEMBER AT -LARGE Black hawk Tavis Hall Received four thousand two hundred forty-four (4244) votes Tom Lind Received four thousand five hundred thirty-nine (4539) votes Candidate Total Eight thousand seven hundred eighty-three (8783) votes SCATTERING Twenty-three (23) votes TOTAL Eight thousand eight hundred six (8806) votes We therefore declare: Tom Lind duly elected for the office of WATERLOO COUNCILMEMBER AT -LARGE for the term of 4 years. IN TESTIMONY WHEREOF, we have hereunto set our hands and caused to be affixed the seal of this county by the Clerk of the Board of Supervisors. Done at Waterloo the county seat of Black Hawk County, this 15th day of November, 2013. Attest: County Auditor and Cler he Board of Supervisors Members of the Board of Supervisors and ex -officio County Board of Canvassers STATE OF IOWA ABSTRACT OF VOTES Black Hawk County, Iowa We, the undersigned Members of the Board of Supervisors and ex -officio County Board of Canvassers for this County, do hereby certify the following to be a true and correct abstract of the votes cast in this County at the 2013 Black Hawk County City (1% LOSST) Election held on the 5th day of November, 2013, as shown by the tally lists returned from the several election precincts. For the public measure Question A: 1% Local Option Sales & Services Tax To authorize imposition of a local sales and services tax in the cities of Cedar Falls, Elk Run Heights, Evansdale, Hudson, Raymond and Waterloo at the rate of one percent (1%) to be effective from January 1, 2016, until December 31, 2025. Black Hawk For the question, there were: Ten thousand four hundred (10400) votes Against the question, there were: Three thousand four hundred fifty-six (3456) votes TOTAL Thirteen thousand eight hundred fifty-six (13856) votes We therefore declare the public measure "To authorize imposition of a local sales and services tax in the cities of Cedar Falls, Elk Run Heights, Evansdale, Hudson, Raymond and Waterloo at the rate of one percent (1%) to be effective from January 1, 2016, until December 31, 2025." to be adopted. GRAND TOTAL Thirteen thousand eight hundred fifty-six (13856) votes IN TESTIMONY WHEREOF, we have hereunto set our hands and caused to be affixed the seal of this county by the Clerk of the Board of Supervisors. Done at Waterloo the county seat of Black Hawk County, this 12th day of November, 2013. Chairperson Attest: County Auditor and Clerk of Board of Supervisors Members of the Board of Supervisors and ex -officio County Board of Canvassers STATE OF IOWA ABSTRACT OF VOTES Black Hawk County, Iowa We, the undersigned Members of the Board of Supervisors and ex -officio County Board of Canvassers for this County, do hereby certify the following to be a true and correct abstract of the votes cast in this County at the 2013 Black Hawk County City (1% LOSST) Election held on the 5th day of November, 2013, as shown by the tally lists returned from the several election precincts. For the public measure Waterloo Public Measure F - Grout Museum Tax Levy To authorize the imposition of a property tax of twenty-seven cents ($.27) per $1,000.00 of assessed value in the city of Waterloo to be effective on January 1, 2014. Black Hawk For the question, there were: Four thousand one hundred seventy-three (4173) votes Against the question, there were: Four thousand eight hundred twenty-two (4822) votes TOTAL Eight thousand nine hundred ninety-five (8995) votes We therefore declare the public measure "To authorize the imposition of a property tax of twenty-seven cents ($.27) per $1,000.00 of assessed value in the city of Waterloo to be effective on January 1, 2014." not to be adopted. GRAND TOTAL Eight thousand nine hundred ninety-five (8995) votes IN TESTIMONY WHEREOF, we have hereunto set our hands and caused to be affixed the seal of this county by the Clerk of the Board of Supervisors. Done at Waterloo the county seat of Black Hawk County, this 12th day of November, 2013. (Seal) Attest: County Auditor and Clerk o Board of Supervisors Members of the Board of Supervisors and ex -officio County Board of Canvassers AUDITOR'S COPY Board Approval /3/47// Council Approval MINUTES COMMUNITY DEVELOPMENT BOARD MEETING November 19, 2013 The regular meeting of the Community Development Board was held in the City Council Chambers, 715 Mulberry Street, Waterloo, Iowa and called to order by Chairman Eric Johnson at 4:00 p.m. on Tuesday, November 19, 2013. Members present: Gary Rankin, Maxine Tisdale, Jeri Thornsberry and Eric Johnson. Members absent: John Berry and Sajra Vunic. Also present: Rudy Jones, Community Development Director, Nancy Gulick, Community Development Coordinator, Ann Northey, Administrative Secretary; William and Debra Wygle, homeowners. Rudy Jones circulated a letter of resignation from Bob Reisinger, effective immediately. A. APPROVAL OF THE AGENDA. Chairman Johnson indicated Board packets were mailed prior to the meeting, asking for changes or additions. It was moved by Maxine Tisdale and seconded by Jeri Thornsberry to approve the agenda as mailed. Motion carried. B. APPROVAL OF THE MINUTES FOR THE REGULAR MEETING OCTOBER 15, 2013. Chairman Johnson asked for changes or corrections to the minutes of the last regular meeting on October 15, 2013. It was moved by Jeri Thornsberry and seconded by Maxine Tisdale to approve the minutes of the regular meeting on October 15, 2013 as mailed. Motion carried. C. OLD BUSINESS 1. Single Family Unit Production — Round 2 Update (Dec. 31, 2012 extended to Dec. 31, 2014). Chairman Johnson noted all units have been built and we are waiting on one unit to be sold. Rudy Jones indicated there was no new information to report except that the deadline has been extended to December 31, 2014. 2. Single Family Unit Production — Round 3 Update (December 31, 2012 extended April 30, 2014). Rudy Jones stated when the Summerland site is complete, the contractor will begin work at the Van Eaton site. He noted the City Council has approved the Van Eaton site plan. 3. Single Family Unit Production — Round 4 Update (March 15, 2013 Extended April 30, 2014). Rudy Jones explained Skogman Homes has broken ground at the Hummingbird site. ICS at Summerland is proceeding with their units. Rooff Development has all units substantially complete at the former Lincoln School Site and they are still working on closings. Minutes November 19, 2013 Page 2 4. Neighborhood Stabilization Program — Round 3 Update (February 28, 2014). Rudy Jones indicated a realtor is now working with several proposed buyers for the new construction homes on Lafayette Street. Rudy Jones explained we are moving forward with the demolition process at 1019 Lafayette Street, prior to asbestos removal, just to get ahead with the service line cutoffs and DNR notices so we are not delaying the progress. We received only one bid from Connerley Construction for construction of the new unit on the combined lot at 1019-1021 Lafayette Street. Negotiations are currently underway with Connerley Construction and the demolition contractor to coordinate the demolition with service line cut-offs, compaction, etc. to expedite the new footprint on the site. Rudy Jones indicated Board approval is necessary to proceed with Connerley Construction as the developer of the combined lots of 1019-1021 Lafayette Street. Chairman Johnson inquired if there will be a garage on the structure or site? Rudy Jones explained we are not planning for a garage at this time as we are scaling back the cost of this project to make the house more affordable for a buyer at 50% of median income. Nancy Gulick indicated we will struggle to sell a $120,000 house to someone at 50% of median income. We have two of them to sell, so we have to make the house more affordable. Rudy Jones indicated the appraisal prices are now going up in the area. Gary Rankin indicated one reason we didn't go with Connerley's proposal before was because of the tax credits figured in to the other developer's proposal, which allowed for garages to be built on the first units constructed. Discussion continued concerning the driveway and garage, with a suggestion from Jeri Thornsberry to decrease the bedroom size, so a garage could be added to the property. Chairman Johnson indicated feedback has been presented and we need a motion to enter into the negotiation process with these contractors. It was moved by Gary Rankin and seconded by Jeri Thornsberry to authorize staff to move forward with the demolition and new construction work at the combined site of 1019-1021 Lafayette Street. Motion carried. Considerable discussion ensued on the construction of a garage on the site. Nancy Gulick indicated the buyer will be receiving down payment assistance and this will be building equity in the property right away. This will put the buyer in a better position to afford the installation of a garage at a later date. Gary Rankin indicated from a family standpoint, a 3rd bedroom would be more important than having a garage, and a detached garage could be added to the property a couple years down the road. Minutes November 19, 2013 Page 3 Rudy Jones explained the housing unit at 1005 Lafayette is back on the market, and we will be getting it appraised and begin the acquisition process. D. NEW BUSINESS: 1. Endorse Rehabilitation Contracts for October 2013. (Copy attached) Chairman Johnson indicated the report was in the Board packet. It was moved by Maxine Tisdale and seconded by Jeri Thornsberry to endorse the Rehabilitation Contracts for October 2013. Motion carried. Chairman Johnson indicated we would review Agenda Item D. 3 Subordination Request from Lincoln Savings Bank on forgivable loans at 1743 East Ridgeway — William and Debra Wygle, Owners, first as the Wygles were in attendance. Board members reviewed the request. Mr. Wygle indicated he was trying to refinance both their first and second mortgages on the property at 1743 East Ridgeway. Gary Rankin inquired about the rationale of the policy to only subordinate one time during the five-year period? Nancy Gulick indicated it takes a number of years to recoup those financing costs and we are looking out for our clients. Chairman Johnson indicated this is the first time this mortgage has come before us for refinancing. The first time it was the first mortgage, now it is the second and it is already in front of our position. The Chairman noted he would be in favor of the subordination as we are not jeopardizing the policy. It was moved by Gary Rankin and seconded by Jeri Thornsberry to approve the subordination request from Lincoln Savings Bank on the forgivable loans at 1743 East Ridgeway for William and Debra Wygle. Motion carried. 2. Subordination Request from Cedar Falls Community Credit Union on forgivable loan at 852 Newton Street — Leraaen, Owner. Rudy Jones indicated Ms. Leraaen's father was intending to perform the repair work on the property. Rudy stated he informed Ms. Leraaen that her father would be held to the same construction standards as any of our contractors, and they were in agreement. It was moved by Jeri Thornsberry and seconded by Maxine Tisdale to approve the subordination request from Cedar Falls Community Credit Union on the forgivable loan at 852 Newton Street — Tabatha Leraaen, Owner. Motion carried. 4. Set Board meeting dates for 2014. Chairman Johnson indicated the Board will continue to meet on the third Tuesday of each month, with the only exception being in January 2014. Minutes November 19, 2013 Page 4 It was moved by Maxine Tisdale and seconded by Jeri Thornsberry to set the dates for the 2014 Board meeting as the third Tuesday of each month, except for January 2014. Motion carried. 5. Select Subcommittee for FY2015 CDBG and HOME Funding Cycle. Chairman Johnson indicated new board members should be part of the application review process, depending upon their availability and suggested Rudy Jones contact Sajra Vunic to confirm participation. Maxine Tisdale was retained for continuity for a second year and Gary Rankin volunteered to participate. 6. Select Board Subcommittee for Down Payment Assistance Program. Rudy Jones noted the same committee could be utilized for the down payment assistance program discussions. E. DISCUSSION ITEMS. 1. Review the Subordination Policy. Rudy Jones explained the staff would like to clarify that the Board's wishes are being carried out with regard to our subordination process. Chairman Johnson inquired if the staff had concerns with the policy. Rudy Jones stated, we are trying to review these requests with the client's best interest in mind, and will continue to bring any request that is not a straight refinance to the Board for review. Chairman Johnson indicated there are black and white cases that can be immediately dealt with, and those that are not as clear are brought to the Board to review. Nancy Gulick inquired about the closing costs and wondered what was the average costs. Should the dollar amount in our policy be changed. Chairman Johnson indicated there are different options being offered from the various lending institutions, and possibly a good faith estimate should accompany the Subordination Information form when it is returned for review. Chairman Johnson indicated Bob Reisinger has turned in his letter of resignation from the Community Development Board, effective immediately. It was moved by Gary Rankin and seconded by Jeri Thornsberry to accept the letter of resignation from Bob Reisinger and thank him for his service. Motion carried. Chairman Johnson indicated Bob Reisinger was the official Board Secretary and would need to be replaced by another Board member. It was moved by Jeri Thornsberry that she would accept the title of Board Secretary. Maxine Tisdale seconded the motion. The Chairman declared the motion carried. Chairman Johnson indicated we need another Board member and suggested a person with real estate or banking experience would be an asset to the Board. Minutes November 19, 2013 Page 5 Rudy Jones expressed his appreciation to the Board for their service and expertise and extended a wish for a Happy Thanksgiving to all. F. ADJOURN MEETING. With no further business to come before the Board, the Chairman adjourned the meeting. Respectfully submitted, Geraldine "Jeri" M. Thornsberry, Secretary Minutes November 19, 2013 Page 6 1 i October 2013 Contracts signed CDBG Rehab Program ~=.'S :iE EF A._ ST hGfd3Eg. A D�=55 =E34^. _oVT _':".. N.Q.U..: Alma Ledes a Matt 1524'Linden windows. siding. egress window. electrical update, wal .'E33iT. purnbing update TcJo 1C:2, 2 5:600,C D Total 5,500.00 Down Payment Assistance ,ate::E EFEC:A_ST t1;; f -E? F. E....R _erir7 ry:tr. n DV"." Total Emergency Repairs Program CO7 '; `hldE S.E..F_:57 R:?,iriE? ti.s.s.S:: FE=14 .7N ,_'v4 n... -.E N.-C1iNT. Pamela Robin sran !',art.: 1122 218 Gable St raof Redwoo , Ciar _tr ict c. ,C:'.: ' 2 4 303.CD 22122 owner Lir ds 2hnstopher'> i!kirson '.tar. 1142 5'3O=_ne-e pumping AnCra-h:T3trig SHearts 10;21:23'2 2 042 CD Total $ 6.040.00 EDI Energy Efficiency Program -� `' ...:. VV.iE S=Ev.A=.n rsio.ereR, Aoo.sss RE=...3 >�YT..,L-- .. _,.-E AM� t:7 Alva Ledesm3 {.tact 15:4 S7.1 Linden TcJo 1C'2.'2.013 2 553.03 Steven Ambrose Mark C 143 114 Suter Ave oof Don jl'.4J.2 . 0 3 5,132 CD Tota S 8.733.00 HOME Rehabilitation Program CON -'..:::7 VV.1E SFE:.t-- RUF.EE. A.27);=.SE =EF.k-: -�`r•c-,,_'.". 7A -E .1.':,j`1' Aa Ledesma B : Mat 1524 Linden TcJo 1C,2.'2012 17 198.C3 piny' .:noes e'n Mat 1333 712 Boston Ave Windows. bathroom updating, garage siding, egress window, furnace Tc -lo 1124;2373 24 827.03 Total $ 42.025,00 Lead Grant Program .,..; -,= `iV.1E 5.ESA1.:F. Rvf:EE'! A $S AEF +. ..JYTFb=-,31 DA' € ..)".: T Arita Ledesma 1iart 1324 201 Linden TcJo 1C.,13.'2012 3.303 CD Cady :neeskern !act 1320 7.2 Buster TcJo 101242313 3.350 CD Total $14.350.00 MINUTES WATERLOO REGIONAL AIRPORT BOARD Thursday October 24, 2013 I. ROLL CALL Chairperson, Bob Justis, declared a quorum and called the meeting to order at 3:00 pm. Board members present were: Bob Justis, Dee Vandeventer, Aaron Buzza, Hugh Field, and Chris Harshbarger. Also in attendance were: Mayor Clark; Michelle Weidner, CFO; and Suzy Schares, City Clerk; Steve Eaton and Doug Schindel, AECOM; Rusty Zey and Sheila Combs, Airport Administration; Steve Wareham, John DeCoster and Mike Bown, Trillion Aviation/Interim Directors. Christa Miehe joined the meeting at 3:10. Absent: Lou Porter, Councilman Getty and Councilman Hart. II. AGENDA AS RECEIVED OR AMENDED. The agenda was reviewed. Harshbarger moved to accept, 2nd by Vandeventer, Ayes: 5 III. PUBLIC COMMENTS. None. IV. REPORTS. A. Director's Report — Wareham stated that he would defer to the Business Discussion section of the meeting. Vandeventer asked if the YTD Budget would be reviewed and questioned where the money comes from to cover the airport running in the red YTD. Weidner stated that this is due to timing of revenues/expenses and that the city covers these short-term revenue shortages. Combs pointed out the column on the YTD Budget that includes prorated Farm Lease revenue. Taking that figure into account YTD Income is $53,827. V. BOARD APPROVAL B. Approval of Minutes of September 24, 2013 Regular Meeting. Minutes of the September 24, 2013 meeting were reviewed. Motion to approve, Field; rd by Harshbarger; Ayes: 5. Motion passed. C. Motion to Receive and File September 2013 Expenses. All operating and capital expenses were reviewed. Motion to receive and file, Field; 2nd by Harshbarger; Ayes: 5. Motion passed. D. Approval of Change Order No. 1, Rehab Taxiway E Project. Schindel explained each part of Change Order No. 1 on Taxiway E Project. Motion to approve, Harshbarger; 2❑d by Field. Ayes: 5. Motion passed. VI. OLD BUSINESS None. VII. NEW BUSINESS E. Business Discussion. Wareham took over meeting to facilitate transition into the strategic planning session. 1. Strengths, Weaknesses, Opportunities, Threats Strengths identified: Runways Field conditions Facility Wendy (everyone's favorite member of the ground crew) We have an airport We have an airline Free parking (???) Media matching available for marketing dollars Competitive fares Real desire for a vibrant airport Convenience of ALO A staffed FAA Control Tower Weaknesses identified: Only 1 airline Poor airline performance Number of flights Parking system problems No (minimal) marketing dollars Reputation Competitive fares Consistent fares Schedule Amenities (or lack thereof) Threats identified: Competition (airports) 1 airline Shrinking commercial market EAS — end or cutbacks Airline performance Economy — national/local Unfunded government mandates Political turmoil Opportunities identified: Economic development Regionalization Economy Non-commercial air revenue Non -aviation development/revenue Bring in Allegiant or other point-to- point carrier Avionics school Air hub FIS Annual Air Show Other revenues 2. Financial Overview A. Comparative financial review — revenues & expenses flat, without much cushion for error B. Sources of revenue — parking, farm rent, FBO, building rent = 98% of all revenue C. Where the airport spends money — staffing = 57% D. Capital Improvement Program and funding plan — has been done wisely over the years E. Financial reporting 3. Contracts and Business Overview A. Status of current Agreements - a number are expired or past renewal dates B. Lease/ Operating Agreement versus Ordinance — Ordinance may be preferable for Allegiant or other carrier C. Rates and charges — FBO & McCandless low in comparison to other airports D. Parking — we should be making more money but have too many problems with equipment 4. Operations Overview A. FAA compliance update — October 2013 Cert Inspection went well B. Manuals and operations documents — need updating, Cert Manual should be electronic C. Staffing and training — good; should have yearly training upgrades 5. Non -Airline Revenue A. Current contract overview — must get creative! B. Development as a means of diversification — Airlines expect this & airports need strong non - aeronautical revenue streams 1) Convenience Store/gas station 2) Commercial Development 3) Other governmental entities 4) Hotel/motel 5) Other 6. General Aviation — the numbers are declining, this is problematic A. Current FBO contract and lease term — lease is up in 2014 B. Rent and fuel flowage fees C. Alternative FBO models 7. Current Commercial Service Review of the EAS program A. Current contract ends April 2, 2014 B. Current subsidy level C. Review of last bid and selection of American D. Preparation for next application E. Alternatives? — look at Sky West? United? Allegiant is under pressure at other airports for their payment methodology. 8. Air Service A. Review of current American service 1) Identification of alternatives under EAS 2) Other potential commercial alternatives 3) What will it take? B. Incentives and Marketing Program — keep an eye on Allegiant & "for vacation" charters C. The current status of the use of incentives 1) Competitive landscape among regional airports- what are airlines looking for? 2) Community and airport role in incentives D. Marketing and the message 1) Sources of funding 2) What is Waterloo (is Waterloo Manhattan, KS? — No! Different community & traveling clientele) 3) What's the message? 9. Where do we go from here? A. Mission Statement and Goals and Objectives B. Incentive and marketing policy C. Financial self-sufficiency D. Non -airline revenues 10. Development of a Mission Statement- Goals and Objectives — After discussion, "To use the resources of ALO to the maximum benefit of the region" was agreed upon. Note: A formal motion was not made to adopt Mission Statement. This will need to be done at next meeting. 11. Manager position (Trillion excluded from discussion) A. Trillion interim contract expires December 31 B. Candidate application received to date C. Process and timeframe- Contract versus full time manager — After discussion, Miehe moved that contract with Trillion Aviation should be renegotiated and extended to July 2014 and a Director should be hired to start no later than July 1, 2014; 2"d-Buzza; Ayes -5; Nays -1. Motion passed. 12. Conclusion and Next Steps — Need to focus on business services and getting documents/manuals/leases up to date. V. ADJOURNMENT Hearing no objections, Justis adjourned the meeting at 5:55 pm. WATERLOO PUBLIC LIBRARY—Board of Trustees—November 12, 2013 Submitted by Kim Chapman Members present: Warren Wortham, Ivy Hagedorn, Kathleen Wernimont, Jan Hahn, Karol Erdmann (via Skype) Members absent: Others present: Sheryl McGovern, Mike Dargan, Nick Rossman, Kelly Stern, Lori Petersen, Kim Chapman The regular meeting of the Waterloo Public Library Board of Trustees was called to order by President Jan Hahn at 7:02 a.m. Moved by Hagedorn, seconded by Wernimont, to approve the agenda as presented. Motion carried. Moved by Wernimont, seconded by Hagedorn, to approve the September 10, 2013, regular meeting minutes as presented. Motion carried. The financial reports and bills were reviewed. Moved by Wernimont, seconded by Wortham, to pay the October, September and additional bills as presented. Motion carried. The statistical/usage report was reviewed. Sheryl noted again this month that circulation is up over the same month last year and is up a total of 3% for the period July through October. Computer usage has bounced back up and is holding steady. Director's Report • Building Updates—Sheryl reported there were thefts of electronic equipment from locked offices on the third floor after the new janitorial company began cleaning the building. There was suspicious activity recorded on video cameras, and three people from the janitorial company were suspended. There was a post -suspension meeting; two employees attended, but one did not. Two retained their jobs (in another facility), and one did not attend the meeting and was let go. • Request for Information, Automated System—Sheryl explained how WPL is part of an on-line consortium headed by the UNI Rod Library. Innovative Interfaces, Inc. (III) is the company currently being used for the on-line library system. The Rod Library is looking to the future and planning to request information from III and other companies. • Staff In-service Report—there has been lots of positive feedback on the morning session with Gail Pursell Elliott, the Dignity and Respect Lady. Labor/Management will follow up. An afternoon tour of the new $46 million Cedar Rapids Public Library showcased a beautiful new library. • Schedule of Policy Review—Sheryl distributed a proposed schedule for reviewing library policies so that each may be reviewed within the next three years as required for accreditation. • Miscellaneous—The Friends of the Library Annual Meeting and Volunteer Recognition is Thursday, November 21, at 4:00 p.m. Informational Reports from Staff • Mike Dargan, Technical Systems—Mike has been attending the Cedar Valley Maker meetings. Cedar Valley Makers have a maker's space with a 3-D printer, and Mike will be watching closely. In working with a UNI computer club, Mike has introduced new computer games to the teen computers. The Roy Kenagy collection management workshops are in session at WPL. A new wifi system is being installed at CFPL; Mike will pay attention to installation and may be able to bring it to WPL and install it himself. • Nick Rossman, Circulation—Nick is working with Lori Petersen on revamping the teen space. • Kelly Stern, Youth Librarian—Two hundred people attended the Martha Speaks event. Pajama storytime is planned for November. The summer library program workshops were held last week. The kick-off for a new children's book award, the Bridge to Reading, is in February; Kelly is on the nominating committee. The books are for preschool to kindergarten age youth. • Lori Petersen, Technical Services—Lori has been applying the techniques she is learning in the Roy Kenagy workshops to management of teen books. Tech Services is working on preparing the Nooks for circulation. Burmese items have been placed on order. • Kim Chapman, Business Office—new library cards have arrived at WPL. They are a two-part card with a credit card size card and a key fob. Bar codes are printed on the cards rather than separately and then attached to the card as is now the practice. The new cards with barcodes are less expensive than the cards and separate barcodes. There is a JFK presentation tonight with presenter Bill Sherman who will talk about media coverage during the assassination. Referred for Board Action • Shared Director's Extension Agreement FY13 & FY14—moved by Wernimont, seconded by Hagedorn to approve the agreements. Motion carried. • Circulation Policy Review—e-readers/Nooks will be added to the policy with a three week checkout and limit of three per card. No other changes to the policy. Moved by Wernimont, seconded by Hagedorn. Motion carried. • Community Display Case Review—add email address to contact information. Moved by Wernimont, seconded by Hagedorn. Motion carried. • Community Foundation Annual Disbursements: Smith and General Fund—the disbursement on the Smith fund is $5,801; the disbursement on the General Fund is $13,594. Moved by Wernimont, seconded by Hagedorn to accept the disbursements for deposit into those funds for spending. Motion carried. • December Meeting Date—because there was no quorum in October, there was no meeting. By City ordinance, the Library Board must meet at least ten times per year. With no October meeting, ten meetings will not be met. After discussion, moved by Wernimont, seconded by Wortham to hold a December 10 meeting at noon. Motion carried. Unfinished Business • Labor/Management minutes for October 28, 2013, were included in the packets. New Business • Nothing FOL Liaison • Karol Erdmann reported the annual meeting is November 21. The last book sale earned over $2,000. The book sale is chaired by Maria St. John, who will be going off the Friends Board. There are two to four spots that need to be filled on the Board. Oral Comments of Board Members, Staff and the Public • Karol Erdmann recognized Sheryl McGovern, Director, for her thirty years of service to the Waterloo Public Library. Sheryl's anniversary is later this week. The next meeting is December 10, 2013, at noon. (Lunch will be offered with the understanding library money cannot pay for the meal.) Moved by Wernimont, seconded by Hagedorn to adjourn. Motion carried. The meeting adjourned at 7:47 a.m. I R Allamakee Black Hawk Bremer Butler Chickasaw Grundy Hardin Howard Poweshiek Tama Winneshiek h NORTHEAST IOWA RESPONSE GROUP 425 East Third Waterloo, Iowa 50703 Phone 800-291-4682 • Fax 319-291-4285 email: hmrtc@waterloo-ia.org Northeast Iowa Response Group Meeting Minutes January 10, 2013 Pat Treloar John Miller Lyle Jeske Rick Holthaus Tim Neil Mike Schipper Bruce Goetsch Josh Heller Dave Jensson Kendall Jordan Mark Kuhn Dennis Koenig Chris Dahlstrom Darrell Knecht Mark Kubik Barbara Smith Roxane Warnell Brian Lauterbach Chris Heerkes Meeting called to order at 1:06 pm. Roll call taken. Motion made by Tim Neil to approve by Barbara Smith. Motion Carried. Motion made by Tim Neil to approve Holthaus. Motion Carried. Waterloo Fire Rescue Black Hawk County Supervisor Hardin County Chickasaw County Bremer County Supervisor Waterloo Fire Rescue Winneshiek County EMA Waterloo Fire Rescue Waterloo Fire Rescue Tama County Supervisor Winneshiek County Supervisor Allamakee County Supervisor Allamakee County EMA Howard County EMA Howard County Supervisor Grundy County supervisor Hardin County EMA • Hardin County Supervisor Grundy County EMA the minutes of the last meeting. Seconded the Treasurer's Report. Seconded by Rick Northeast Iowa Response Group Meeting Minutes — Jan 10, 2013 Page 2 Motion made by John Miller to approve the agenda with the addition of "Credit Card" under new business. Motion seconded by Chris Dahlstrom. Motion Carried. The next meeting of the Northeast Iowa Response Group will be at 1:00 p.m. at the Hazardous Materials Regional Training Center, 1925 Newell Street, Waterloo, IA on March 7, 2013. Submission of bills for payment: Hawkeye Fire and Safety $106.00; US Cellular $52.19; and Chris Ferguson $11.53. Motion made by Chris Dahlstrom to approve bills for payment. Seconded by Rick Holthaus. Unfinished Business 1, Election of Officers — Tim Neil of Bremer County was nominated by Bruce Goetsch for the position of Vice Chair. With no other nominations Bruce Goetsch made motion to cease nominations. Seconded by Chris Dahlstrom. Motion Carried. Vote for Tim Neil as Vice Chair — Motion Carried. John Miller of Black Hawk County was nominated by Tim Neil for the position of Treasurer. With no other nominations Bruce Goetsch made motion to cease nominations. Seconded by Chris Dahlstrom. Motion Carried. Vote for John Miller — Motion Carried. Pat Treloar of Waterloo Fire Rescue was nominated by Tim Neil for the position of Chair. With no other nominations Motion made by Rick Holthaus to cease nominations. Seconded by Chris Dahlstrom. Motion Carried. Vote for Pat Treloar — Motion Carried. 2. Training Update — Classes have been moving along. There are still some counties that have classes to schedule. Chris Dahlstrom said that following their class he has heard some good comments about the class. His students would like to see a scenario next year. 3. Equipment Update — None 4. Exercise in May — The three day scenario which will start on April 29 will be at Cattle Congress. This is a state drill that will be held at on April 30. April 29 will be review and training. This will require full team participation. Northeast Iowa Response Group Meeting Minutes — Jan 10, 2013 Page 2 New Business 1. Haz Mat Incidents — There has been one incident since the last meeting. There was a mercury spill in a house in Waterloo and a small entry was made to mitigate and levels are now down to an appropriate level. 2. Equipment — Josh Heller had no new requests. Mike Schipper requested purchase of the new 2013 Farm Crop Handbooks ata cost of $219.00. Motion made by Chris Dahlstrom, seconded by Bruce Goetsch. Motion Carried. 3. Credit Cards — Public Employees credit union has chosen to discontinue their business credit cards. This means that the Training Center no longer has a credit card and the City has chosen not to continue it. Discussion was started as to whether this would be the time for the Response Group to get their own credit card. A talk with Lincoln Savings Bank gave us the options of: 1. A standard Credit Card; 2. Reloadable credit card (lots of fees); 3. 1 time use cards or 4. On line banking. The board is going to do some further research on the credit card as well as looking into 501C3 status. Motion made to adjourn at 2:02 pm. Allamakee Black Hawk Bremer Butler Chickasaw Grundy Hardin Howard Poweshiek Tama Winneshiek John Miller Tim Neil Lyle Jeske Mike Schipper Bruce Goetsch Josh Heller Dave Jensson Kendall Jordan Mark Kuhn Darrell Knecht Barbara Smith Chris Heerkes Ken Rasing Mitch Nordmeyer Ryan Currens NORTHEAST IOWA RESPONSE GROUP 425 East Third Waterloo, Iowa 50703 Phone 800-291-4682 • Fax 319-291-4285 email: hmrtc@waterloo-ia.org Northeast Iowa Response Group Meeting Minutes March 7, 2013 Meeting called to order at 1:04 pm. Roll call taken. Black Hawk County Supervisor Bremer County Supervisor Hardin County Waterloo Fire Rescue Winneshiek County EMA Waterloo Fire Rescue Waterloo Fire Rescue Tama County Supervisor Winneshiek County Supervisor Howard County EMA Grundy County Supervisor Grundy County EMA Chickasaw County EMA Butler County EMA Tama County EMA Motion made by Barbara Smith to approve the minutes of the last meeting. Seconded by Kendall Jordan. Motion Carried. Motion made by Kenny Rasing to approve the Treasurer's Report. Seconded by Lyle Jeske. Motion Carried. Motion made by John Miller to accept the agenda as written. Seconded by Mark Kuhn. Motion Carried. The next meeting of the Northeast Iowa Response Group will be held at 1:00 pm on May 2, 2013 at the Hazardous Materials Regional Training Center, Waterloo, Iowa. Northeast Iowa Response Group Meeting Minutes — March 7, 2013 Page 2 Motion made by Lyle Jeske to approve the following bills for payment: US Cellular $52.39 and Haz Mat Regional Training Center $1300.00. Seconded by Darrell Knecht. Motion Carried. Unfinished Business Training Update -- Discussion was held over minimums for class. A situation with a class held in one of the counties questioned as to why these minimums are in place and who decides them. The group chose to keep the minimums where they currently are: Operations Class requires 10 students minimum and Operations Recertification 12 students minimum. We will be doing a handout for each county that will explain what is offered to each county as well as the minimums required for each class. Equipment Update — Josh Heller talked to the group about the new equipment. He introduced them to the accountability system. Exercise In May — Dave Jensson explained that the exercise is on schedule. It will be held Monday, Tuesday and Wednesday April 29, 30 and May 1, 2013. He's starting to hear feedback from the other teams. There will be a list of objectives sent out. We are looking for 22 team members and the lunch will be catered. 71St will be here on April 2 for pretraining. There will be a meeting on April 3. All are welcome to come observe. Motion as made by John Miller, seconded by Kendall Jordan to allow for $7000.00 to be used for team members to attend the scenario. Motion Carried. 501C3 Status for NIRG — Further discussion was held in regard to moving forward with a 501C3 status for the Group. John Miller will be talking to the Black Hawk County attorney about the situation. New Business Haz Mat Incidents -- 55 gallon drums were found on the side of the road just to the south of Waterloo. They were checked to see if the material inside was hazardous so that they could be disposed of. Tripoli Nitric Acid leaking from a 330 gallon tote in the front of truck. This was a time intensive call. A white powder call turned out to be nothing. Northeast Iowa Response Group Meeting Minutes -- March 7, 2013 Page 3 Equipment — Josh Heller handed out a sheet containing the requests for this period. The following items were confirmed by the Board for purchase: New GX-2001 meter $400.00; 2� Stage Regulator parts for SCBA $226.00; Spread sheet items (Draeger tubes and Calibration Gas) $525.68; TK3101 Radio Batteries (6 each) $192.84; TK3101 Lapel Mics (2 each) $130.00; TK2312 Radios (6 each) $1770.00 and Batteries (6 each) $273.42. For a total of $3565.64. Motion made by Bruce Goetsch, seconded by Lyle Jeske to spend $3565.64. Motion Carried. Training — Request was made by Tama County to have the Trailer at the Corn Carnival in Gladbrook on June 28. Motion made by Kenny Rasing, seconded by John Miller to send the trailer to Gladbrook. Motion Carried. Mike Schipper notified the group that the Training Center is holding two technician classes in the coming weeks so he will be checking for possible new team members. Dave Jensson also talked to the group about a project that he's been working on - a Skills day. He would like to propose this as an alternative to the Operations Recertification class on a bi-annual basis. The skills day is a hands on day which directly addresses certain skills that would fall upon the departments should they be involved in a haz mat incident. A student could attend skills day one year and then a normal recert the next year. Motion made by Barbara Smith, seconded by Mark Kuhn to adjourn the meeting. Motion Carried. Meeting adjourned at 2:36 p.m. Allamakee Black Hawk Bremer Butler Chickasaw Grundy Hardin Howard Poweshiek Tama Winneshiek John Miller Tim Neil Pat Treloar Lyle Jeske Mike Schipper Bruce Goetsch Josh Heller Dave Jensson Mark Kuhn Barbara Smith Tom Heidenwirth Lamoyne Gaard Rick Holthaus NORTHEAST IOWA RESPONSE GROUP 425 Fast Third Waterloo, Iowa 50703 . Phone 800-291-4682 • Fax 319-291-4285 email: hmrtc@waterloo-ia.org Northeast Iowa Response Group Meeting Minutes May 2, 2013 Meeting called to order at 1:06 pm. Black Hawk County Supervisor Bremer County Supervisor Waterloo Fire Rescue Hardin County Waterloo Fire Rescue Winneshiek County EMA Waterloo Fire Rescue Waterloo Fire Rescue Winneshiek County Supervisor Grundy County Supervisor Butler County Supervisor Poweshiek County Supervisor Chickasaw County Supervisor Mark Kuhn Made motion to approve the minutes of the last meeting. Seconded by Rick Holthaus. Motion Carried. Tim Neil made motion to approve the Treasurer's Report. Seconded by Tom Heidenwirth. Motion Carried. Barbara Smith made motion to approve the agenda with the additions of the Budget and Figenbaum under new business. Seconded by Mark Kuhn. Motion Carried. The next meeting of the Northeast Iowa Response Group will be held at 1:00 pm on July 11, 2013 at the Hazardous Materials Regional Training Center, Waterloo, Iowa. (This date was revised to June 27, 2013 later in the meeting) Submission of bills for payment: Sandry Fire $220.28; Covenant Medical Center $9483.00; RC systems $2365.38; Midwest Safety Counselors $55.00; and US Cellular Northeast Iowa Response Group Page 2 — Meeting Minutes May 2, 2013 $52.38. Motion made by Lyle Jeske to pay submitted bills. Seconded by Tom Heidenwirth. Motion Carried. Unfinished Business 1. Training Update — Certificates for the classes were handed out to EMA's. The final training dates for this fiscal year were given out. It was asked if there were any suggestions or comments on this year's classes. 2. Equipment Update — Josh showed some of the equipment they had received including a Camera that was donated by Petersen Contractors following their 40 hour technician class. A thank you has been written and will be mailed. 3. Exercise Update — Dave Jensson handed out the incident summary. He discussed the exercise and food. Tim Neil amended the food amount voted on at the last meeting to be up to $1200.00. John Miller seconded. Motion Carried. Dave went on to say that the hours came in under the planned amount. Mike Schipper stated that he feels the exercise went well. Integration went well with the police department, etc. There were a lot of pictures taken. He thanked the board for their support with this. Chief Treloar said that he was pleased with the outcome and felt it represented the organization well. 4. 501C3 Status for NIRG — John Miller took information to the county attorney. He met with Chief's Troika and Treloar. He stated that the 28E's would need to be changed. Chief Treloar will talk to the Waterloo City Attorney. The group discussed getting the county attorney involved. A 501 C3 will not work for this organization with the 28E's as currently written. New Business 1. Haz Mat Incidents —1380 (Gilbertviile) Vehicle went into the creek. There was concern with the wrecker taking the vehicle out of the creek and a possible spill. The spills were boomed and all went well. Hawkeye Community College -- There was a suspicious white powder found in the mail. It was investigated and found to be flour. Northeast Iowa Response Group Page 3 — Meeting Minutes May 2, 2013 2. Equipment — Josh Heller handed out a list of equipment. He was requesting replacement of Calibration gas @ $165.00; Haz cat kit materials @ $153.81; a second type of calibration gas @ $264.50. PID Repair @ $520.00 and Sensor requests @ $660.00. Ladder replacement @ $180.00 for a total of $1943.31 in purchases — not including shipping. Motion made by Tom Heidenwirth, seconded by Rick Holthaus to approve purchase up to $2200.00. Motion Carried. Josh also discussed with the group a number of items that are no longer used. He is looking for suggestions as to what to do with these items. He is making up a list. John Miller suggested Josh talk to Tony Thompson about selling items over the Internet. 3. Haz Mat Trailer - A request from Hardin County for the trailer to go to Alden. Motion made by Rick Holthaus, seconded by Tim Neil to approve the trailer going to Hardin County. Motion Carried. 4. Budget — The proposed 2014 Fiscal budget was handed out. Approval will need to be made and a public meeting will need to be held. It was agreed that the meeting of the Response Group would be changed to June 27, 2013 so that the open meeting can be held then and all will be in place for July 1. Lamoyne Gaard made motion to approve the proposed budget and set the public meeting. Seconded by Mark Kuhn. Motion Carried. 5. Figenbaum — Chief Treloar discussed his conversation with Great West Insurance Company. The company has concluded that Hydrite is responsible for the spill and therefore the call. Chief explained the budget situation this creates for him. He expressed the need to look at a different billing system so that this won't happen again. John Miller discussed upcoming legislation regarding Emergency Management. Motion made by Mark Kuhn to adjourn the meeting. Seconded by Tom Heidenwirth. Motion Carried. Meeting adjourned at 2:31 pm. Allamakee Black Hawk Bremer Butler Chickasaw Grundy Hardin Howard Poweshiek Tama Winneshiek John Miller Tim Neil Lyle Jeske Mike Schipper Ryan Currens Barbara Smith Tom Heidenwirth Kendall Jordan Rick Holthaus Mike Tompkins Mitch Nordmeyer Kip Ladage Darrell Knecht NORTHEAST IOWA RESPONSE GROUP 425 East Third Waterloo, Iowa 50703 Phone 800-291-4682 • Fax 319-291-4285 email: hmrtc@waterloo-ia.org Northeast Iowa Response Group Meeting Minutes June 27, 2013 Meeting called to order at 1:04 pm. Roll Call Taken Black Hawk County Supervisor Bremer County Supervisor Hardin County Waterloo Fire Rescue Tama County EMA Grundy County Supervisor Butler County Supervisor Tama County Supervisor Chickasaw County Supervisor Black Hawk County EMA Butler County EMA Bremer County EMA Howard County EMA Motion made by Barbara Smith to accept the minutes of the last meeting. Seconded by Kendall Jordan. Motion Carried. Motion made by Rick Holthaus to accept the treasurer's report. Seconded by Kendall Jordan. Motion Carried. Motion made by Darrell Knecht to approve the agenda as written. Seconded by Rick Holthaus. Motion Carried. The next meeting of the Northeast Iowa Response Group will be held at 1:00 pm on September 5, 2013 at the Hazardous Materials Regional Training Center, Waterloo, Iowa. Submission of Bills for payment -- The following bills were submitted: Haz Tech Systems -$249.34 (Drager Tube Kits); Courier Communications -$13.26 (Public Notice); Covenant Clinic -$9551.00 (Physicals); Meister Pro -$195.00 (Crop Handbook); Waterloo Fire Rescue -$12,646.82 (Repayment of Training/Education hours); and Pat Brockway - $64.96 (Purchase of Team ID Cards). Northeast Iowa Response Group Page 2 — Meeting Minutes June 27, 2013 Motion made by Tim Neil to approve the bills for payment but not do a stop payment on the original Meister Pro check which was issued in February. Seconded by Tom Heidenwirth. Motion Carried. Unfinished Business Training Update — Classes are done for this fiscal year. We are beginning to work on the new Recert and are inviting anyone with any thoughts or suggestions to call the Center. Kip Ladage asked Mike Schipper if the agenda has been done for the WMD exercise in April. Mike said that it was his understanding that the 71st is doing it and as soon as it's available he'd get it out to our EMA's. Equipment Update — Mike Schipper told the group that the Computer and Thermal Imager are back in service. Change in Legal Status for NIRG — John Miller told the group that they are currently waiting for Chief Treloar to talk to the Waterloo City Attorney. Figenbaum Update — Check has arrived at Waterloo Fire Rescue. New Business Haz Mat Incidents — None Equipment — None Amendments to By -Laws — No movement. Budget — Public Meeting — Motion made by Rick Holthaus, seconded by Barbara Smith to open the Public Hearing. Motion Carried. Motion made by Tom Heidenwirth, seconded by John Miller to close the Public Hearing. Motion Carried. Motion made by Kendall Jordan, seconded by Rick Holthaus to approve the FY14 budget. Motion Carried. A request was made by John Miller, Treasurer to seek approval to move $25,000.00 to CD. Kendall Jordan made motion to approve this request. Seconded by Darrell Knecht. Motion Carried. Motion made by Kendall Jordan to adjourn the meeting. Seconded by Tom Heidenwirth. Motion Carried. Meeting adjourned at 1:28 pm. Allamakee Black Hawk Bremer Butler Chickasaw Grundy Hardin Howard Poweshiek Tama Winneshiek U_ John Miller Tim Neil Pat Treloar Mike Schipper Barbara Smith Tom Heidenwirth Rick Hoithaus Kip Ladage Darrell Knecht Lamoyne Gaard Eric Fibikar Ken Rasing Lorie Glover NORTHEAST IOWA RESPONSE GROUP 425 East Third Waterloo, Iowa 50703 Phone 800-291-4682 • Fax 319-291-4285 email: hmrtc@waterloo-ia.org Northeast Iowa Response Group Meeting Minutes September 5, 2013 Meeting called to order at 1:05 p.m. Roll Call Taken Black Hawk County Supervisor Bremer County Supervisor Waterloo Fire Rescue Waterloo Fire Rescue Grundy County Supervisor Butler County Supervisor Chickasaw County Supervisor Bremer County EMA Howard County EMA Poweshiek County Lawler Fire Department Chickasaw County EMA Black Hawk County EMA Motion made by Kenny Rasing to approve the Minutes of the last meeting. Seconded by Barbara Smith. Motion Carried. Motion made by Tim Neil to accept the Treasurer's Report. Seconded by Tom Heidenwirth. Motion Carried. Motion made by Kenny Rasing to approve the agenda as written. Seconded by Darrell Knecht. Motion Carried. The next meeting of the Northeast Iowa Response Group will be held at 1:00 p.m. on November 7, 2013 at the Hazardous Materials Regional Training Center, Waterloo, Iowa. Submission of bills for payment: Covenant Medical Center (Haz Mat Physicals) $784.00 and Haz Mat Regional Training Center (Classes) $900.00. Northeast Iowa Response Group Page 2 — Meeting Minutes September 5, 2013 Unfinished Business 1. Training Update -- Discussion of handouts for each department from the data base of training. How to handle those on the print outs who don't show attendance of an Operations Class. Mike Schipper discussed the new recert. Mike Schipper discussed the symposium which takes place October 24 & 25, 2013. He requests two people to attend at a cost of $332.00 which doesn't include backfill or mileage. Ken Rasing made motion to allow to members to attend the symposium at a cost not to exceed $2000.00. Darrell Knecht seconded. Motion Carried. Haz Mat ID class was held here at the Training Center on September 3, 2013. It was booked at the end of August. Mike Schipper requested $1297.75 to cover the cost of attendees for the class. Tom Heidenwirth made motion to allow $1297.75 to cover wages for class. Seconded by Lamoyne Gaard. Motion was made by Darrell Knecht to allow Hardin County (Iowa Falls) to hold an Operations Class during their Fire School. Tim Neil seconded. Motion Carried. 2. Equipment — Nothing to report 3. Change in Legal Status for NIRG — Chief Treloar stated that the City Attorney sees this as an accounting issue. They should still look at the Federal ID. New Business 1. Haz Mat Incidents - None 2. Equipment — None 3. Haz Mat Tech of the Year — Dave Jensson got the award last year. Mike Schipper talked to the group about making sure that it would continue by NIRG providing the plaque and pin. Northeast Iowa Response Group Page 3 — Meeting Minutes September 5, 2013 4. Proposed changes to WFR billing procedures for Haz Mat Calls — This stems from the Figenbaum call. Chief Treloar is proposing that WFR should begin billing the County instead of the spiller. Then the county could bill the spiller. (455B Iowa Code). He believes this would be a good change as WFR doesn't have a lot of leverage outside of the county. Discussion of how this would work and how it affects each county. Also how the current 28E is written versus how it will have to change. Chief is going to do a preliminary 28E with the change and we will send it out so that all counties can take a look at it. John Miller requested that the group take a moment to remember Dennis Duggan. Meeting adjourned at 2:15 pm. Allamakee Black Hawk Bremer Butler Chickasaw Grundy Hardin Howard Poweshiek Tama Winneshiek NORTHEAST IOWA RESPONSE GROUP 425 East Third Waterloo, Iowa 50703 Phone 800-291-4682 • Fax 319-291-4285 email: hrnrtc@waterloo-ia.org Tim Neil Pat Treloar Barbara Smith Tom Heidenwirth Rick Holthaus Kip Ladage Darrell Knecht Lode Glover Mitch Nordmeyer Kendall Jordan Lyle Jeske Dave Jensson Lucas King Northeast Iowa Response Group Meeting Minutes November 7, 2013 Meeting called to order at 1:00 p.m. Bremer County Supervisor Waterloo Fire Rescue Grundy County Supervisor Butler County Supervisor Chickasaw County Supervisor Bremer County EMA Howard County EMA Black Hawk County EMA Butler County EMA Tama County Supervisor Hardin County Waterloo Fire/HMRTC Waterloo Fire Roll call taken Barbara Smith made motion to approve the minutes of the last meeting Seconded by Tim Neil seconded. Motion Carried. Motion made by Rick Holthaus to approve the Treasurer's Report. Seconded by Tom Heidenwirth. Motion Carried. Motion made by Darrell Knecht to approve the agenda with an amendment to add "Overtime expenses for Haz Mat Physicals" under New Business. Seconded by Rick Holthaus. Motion Carried. The next meeting of the Northeast Iowa Response Group will be held at 1:00 p.m. on January 9, 2014 at the Hazardous Materials Regional Training Center, Waterloo, Iowa. Northeast Iowa Response Group Meeting Minutes — Page 2 November 7, 2013 The following bills were submitted for payment: US Cellular $51.70 (monthly internet bill); Mike Schipper $161.28 (Jensson's Hotel room at Symposium); Mike Schipper $80.64 (Schipper's Hotel room at Symposium). Motion made by Rick Hoithaus to approve payment of bills. Seconded by Barbara Smith. Motion Carried. Old Business 1. Training Update — New classes are being scheduled. We've begun to deliver the new Recertification class. The Symposium was good. 2. Equipment Update — Nothing R 3. Proposed changes to WFR billing procedures for Haz Mat Calls — Chief Treloar said that he is still working on this. Will send out revised 28E's soon. New Business 1. Haz Mat Incidents — None 2. Equipment — None. Kip Ladage mentioned a Valve that they saw at the symposium where you attach to a tanker. He will bring more information back at next meeting. Mike Schipper also has information on this. 3. Overtime expenses for Haz mat Physicals — Chief Treloar requests finances not to exceed $1500 for haz mat physicals. The current system allows team members to go for physicals on shift. Chief is asking for permission to send them off shift. He is concerned about physicals interfering with department operations. Motion made by Darrell Knecht to approve the above request. Seconded by Tom Heidenwirth. Motion Carried. Meeting adjourned at 1:25 pm. 240 At the regular meeting of the Board of Waterloo Water Works Trustees, held Wednesday, December 18, 2013, there were present Terry M. Kuntz, Chairman; Rodger L. Burris, Vice -Chairman; and Mary H. Potter, Trustee; present. Also in attendance: Rick Wilberding, Distribution Department Manager; and Dennis Clark, General Manager and Secretary. Terry Kuntz called the meeting to order at 8:00 a.m. The Board approved to adopt the agenda. The minutes of the regular meeting of November 20, 2013, were approved as read. Upon motion, unanimously passed, the following Bills Resolution was adopted. BE IT RESOLVED BY THE BOARD OF WATER WORKS TRUSTEES OF THE CITY OF WATERLOO, IOWA: That the bills listed below for which warrants against the funds designated, have been issued in payment, are found to be correct, and the acts of the Secretary in issuing and delivering said warrants are hereby ratified and approved. NOVEMBER 30, 2013 GENERAL FUND EFT US Department of Treasurer 49876 Acco Unlimited Corp. 49877 Assurant Employee Benefits 49878 BMC Aggregates, L.C. 49879 Jason Conkling 49880 Electronic Engineering 49881 Frickson Bros. Excavating 49882 Iowa Department of Public Health 49883 Iowa Public Employees' Retirement System 49884 JC Cross Co. 49885 MidAmerican Energy Co. 49886 Napa Auto Parts 49887 Nilles Associates 49888 Richard Blough 49889 Austin & Kathryn Hall 49890 Steve Hassman 49891 Jeff and Kim Hilbert 49892 Justin R. Hyde 49893 Karina Ixtas-Cervantes 49894 Mitch Konken 49895 Alan Krantz 49896 Amy & Joe Medhaug 49897 John R. Simons 49898 Linda & Joel Tackett 49899 The Locker Room 49900 Matthew J. Trunnell 49901 Vogel Irrigation 49902 Jorge Valadez 49903 Kenneth Viles 49904 Tim & Glenda Wagoner 49905 George Walton, Jr. 49906 Austin Weil 49907 Grace Wellman 49908 Crystal Wrage 49909 Mark Woodley Federal withholding tax Air masks and cartridges Dental and disability insurance Fill sand and roadstone Reimbursement for uniform cost Monthly vehicle tracking service Installed new hydrant at Easton and Laporte Backflow certification fee for one employee IPERS for 15 employees Lubricant for blower on unit #9 Gas, power and electric Antifreeze and hydraulic oil for unit #9 Well #19 Engineering M. D. refund M. D. & U. D. refund It fI II f II I{ if It I{ If It M. D. refund M. D. & U. D. refund II Ci I' M. D. refund II N U M. D. refund M. D. & U. D. refund It II If II CC M. D. refund M. D. & U. D. refund II II II fI G fI H 19,548.75 230.75 6,811.29 152.62 31.50 329.45 1,875.00 78.00 14,433.97 42.50 32,842.67 45.09 9,412.50 100.00 105.00 105.00 105.00 105.00 105.00 105.00 105.00 50.00 105.00 105.00 50.00 105.00 30.00 105.00 200.00 105.00 30.00 105.00 105.00 105.00 105.00 49910 Jason Zahner 49911 Lori & Ed Spilman 49912 Michele Starks 49913 Cedar Valley 4 Rent LLC 49914 Maria Metcalf 49915 Gateway Real Estate Holdings " 49916 Riann & Andrew Sayers M. D. & U. D. refund 49917 Travis Stueve 49918 Jeffery A. Nichols 49919 Travis L. Leuer 49920 Alex Z. Kramer 49921 Jutta Peterson 49922 Neil B. Leitz 49923 John McRoberts 49924 Sentinel Field Services 49925 Mary Ratkovich M. D. & U. D. refund II { II Overpayment on final bill It 11 {I I{ I{ I{ {I I{ II B II {I II CI I{ II {I 1{ II Overpayment on final bill Reimbursement for employee retirement event 49926 Rochester Armored Car Co. Armored car service 49927 Charles Schwab Institutional Employer contribution to employee pension fund Materials for tool box on unit #16 Laptop mount kit for unit #17 Sales tax State withholding tax Janitorial services Chlorine and HFS Maintenance contract for copying machine Fill sand and roadstone Sprayer, flashlights, safety glasses, cloth rags and steel shoe protectors 49935 Coverup, Ltd. Tool box for unit #16 49936 Ferguson Enterprises, Inc. Gaskets for meter installations 49937 Flowerama Sympathy flowers 49938 Iowa Municipalities Workers' Workers' compensation insurance Association 49939 Steve Kerns Reimbursement for cell phone 49940 Travis Larson Reimbursement for cell phone 49941 Ryan Manahl Reimbursement for uniform costs 49942 Menards Kitchen and restroom supplies, batteries, nuts and bolts, pliers, jump starter, solid blocks and treated 2 x 4 Overpayment on bill Overpayment on final bill Overpayment on final bill M. D. & U. D. refund 49928 Scot's Supply 49929 Truck Outfitters Plus EFT State of Iowa Treasurer EFT Treasurer, State of Iowa 49930 AI3M Janitorial 49931 Acco Unlimited Corp. 49932 Advanced Systems, Inc. 49933 BMC Aggregates, L.C. 49934 Campbell Supply 49943 Douglas & Anita Corwin 49944 Rising Star Properties LLC 49945 Barbara Menke 49946 Jody & Kathryn Tyler 49947 Syed Zaidi 49948 Korissa Rausch 49949 Nikole Wilkes 49950 Jeremy Bird 49951 Theodore A. Friesner 49952 Marclyn A. Paige 49953 Dan L. & Annette Wilson 49954 Kathleen Hemmen 49955 St. Vincent DePaul 49956 Shareka C. Gray 49957 Linda Reyes 49958 Dave Carson 49959 Timothy S. Hayes 49960 Sidney Ridout 49961 Dale Bright 49962 Erin Selix 49963 Russel K. Boss 49964 FDP CD LLC I{ I{ It II It {I {I II It {I {I II 44 Cl CC Cl Cl IC Overpayment on accounts 241 105.00 105.00 105.00 75.07 30.26 95.88 11.81 15.63 56.63 28.53 26.42 44.02 44.02 26.42 29.83 90.62 242.98 41,010.00 3.42 299.00 12,090.28 10,581.00 1,041.50 6,361.03 167.17 1,403.75 380.67 390.00 33.59 39.99 8,706.00 50.00 50.00 64.99 478.20 136.37 69.44 43.12 25.24 4.98 7.33 5.41 11.81 16.33 75.20 18.17 35.42 18.18 9.07 1.28 50.42 38.40 23.42 16.45 26.42 5.41 138.35 242 49965 Radio Communications 49966 Restoration Services, Inc. 49967 Randy Robeson 49968 Said Samardzic 49969 Sensus Metering Systems 49970 Storey Kenworthy 49971 Utility Equipment Co. 49972 Rick Wilberding 49973 Waterloo Water Works Speaker for unit #16 Repairs to wells #15, #17, #18 and #22 Reimbursement for uniform cost Reimbursement for uniform costs Meters Small office supplies, toner, medical supplies, cleaner, copying machine paper and board meeting supplies Material for 6" valve repair at Monroe and Colorado Reimbursement for cell phone Reimbursed petty cash for calculator battery and water main repair costs 49974 Cedar Valley United Way Authorized payroll deduction for United Way 49975 ING Life Insurance Authorized payroll deduction for deferred compensation 49976 Lincoln Financial Group Authorized payroll deduction for deferred compensation 49977 Public Employees Credit Authorized payroll deduction or Union credit union 49978 Charles Schwab Institutional Authorized payroll deduction for employee pension contribution EFT US Department of Treasurer Federal withholding tax 49979 Allen Memorial Hospital Drug & alcohol testing for three employees 49980 Aramark Uniform Services Towel service 49981 Benton's Sand & Gravel Topsoil 49982 Black Hawk County Data processing for October Treasurer, MIS 49983 Black Hawk Waste Disposal Waste disposal 49984 BMC Aggregates, L.C. Fill sand and roadstone 49985 Ellingson Drainage, Inc. Ranchero Road Water Main Extension Project Teflon tape 47:12 Grass seed 68.00 Installed new 6" valve on Aspen Dr. 1,375.00 OSHA Safety Training 312.50 Blue spray paint and survey flags 212.64 . Hydrants 14,000.00 Replaced bent gate leaf at storage yard 950.00 Fuel for vehicles 4,702.74 New motor at well #19 27,848.10 M. D. & U. D. refund 7.31 11.81 23.17 26.42 26.42 26.42 Overpayment on final bill 174.29 Water bills 2,772.01 49986 Ferguson Enterprises, Inc. 49987 Foster's, Inc. 49988 Frickson Bros. Excavating 49989 Brian Giachino 49990 Gierke -Robinson Co. 49991 HD Supply Waterworks, Ltd 49992 Iowa Fence Masters, Inc. 49993 Kwik Trip, Inc. 49994 Northway Well & Pump Co. 49995 Malcom Linnear 49996 Aida Halilovic 49997 Ester Eh Mo 49998 Raymond P. Benson 49999 Better Home Investors 50000 Jaimie Freyberger 50001 C. L Swanson 50002 Matt Parrott/Storey Kenworthy 50003 Radio Communications 50004 R Company, Inc. 50005 Swisher & Cohrt, P.L.C. 50006 UnityPoint Clinic - Occupational Medicine 50007 Utility Equipment Co. 50008 Van Wert, Inc. 50009 Vieth Construction Corp. 50010 Courier Communications EFT State of Iowa Treasurer 49.50 15,820.00 22.50 102.99 1,994.71 379.71 157.44 50.00 47.35 157.50 3,563.00 40.00 4,547.50 2,255.06 19, 935.31 114.00 217.18 1,537.73 6,991.69 94.00 773.10 160,707.82 It 44 LI It LI I{ ❑ It fi Monthly access fee and pager rental Repaired water main leak on Crossroads Blvd. Legal services Drug testing for two employees 154.00 3,400.00 111.00 74.00 Fittings 118.37 Meter reading service 5,068.05 Installed valve on Maynard Ave. 1,000.00 Legal ad 78.64 Sales tax 15,000.00 50011 Advanced Systems, Inc. 50012 B & B Lawn Care, Inc. 50013 Benton's Sand & Gravel 50014 Black Hawk County Auditor 50015 BMC Aggregates, L.C. 50016 The CBE Group, Inc. 50017 City of Waterloo 50018 City of Raymond 50019 City of Waterloo 50020 Jason Conkling 50021 Dell Marketing, L.P. 50022 Denver Construction 50023 Foster's, Inc. 50024 Gierke -Robinson Co. 50025 Michael Gustafson 50026 Hogan & Hansen 50027 Iowa One Call 50028 Keystone Laboratories, Inc. 50029 Travis Larson Annual maintenance contract for Laserfiche Mowing well fields Topsoil Water and sewer bond fees Roadstone Collection fee Highway 63 Water Main Replacement 65,785.71 Newell Street to Donald Street Sewer, garbage and yard waste fees 18,939.73 Sewer, garbage and storm water 1,181,364.63 Reimbursement for continuing 227.00 education for plumbing license Exchange server user license for email 811.50 Cleanup dumpster for Independence 199.84 Avenue main break Grass seed Blue spray paint, small fittings and utility knife Reimbursement for uniform cost Payroll and consulting services One Call service Water sampling Reimbursement for shipping cost to send Integra TR radio for repair 50030 L.J.'S Welding & Fabrication Repaired tapping machine 50031 Menards Masonry drill bits, cleaning supplies, restroom and kitchen supplies, tool box, car wash and wax and halogen flood lite 50032 Robert S. Blake, Sr. Overpayment on bill 50033 Shar Paw M. D. & U. D. refund 243 2,674.00 1,710.00 262.52 9,259.45 710.29 122.00 50034 Santos Pec Son 50035 Shawanda Madison 50036 David Palmer 50037 Craig A. McMurchy 50038 Ryan Burkle 50039 Andrew Dietz 50040 J. L. Shirley 50041 William Mott 50042 Randy Hocken 50043 Brandon Schardt 50044 Aleksandr Zaslaysky 50045 Serena S. Combs 50046 Dana Chavarria 50047 Darlene Crawford 50048 Travis W. Davison 50049 Tiffany M. Dumire 50050 Janelle Ewing 50051 Shayne Fluhr 50052 Justin Frederick 50053 Tonya L. Neipert 50054 Mary K. Nobis 50055 William Nolte 50056 Daniel K. Petersen 50057 Amanda Patterson 50058 Diane Peterson 50059 Michael & Dream Potter 50060 Lisa Pryor 50061 Office Concepts, Ltd. 50062 Matt Parrott/Storey Kenworthy 50063 Postmaster 50064 Schimberg Co. 50065 Sensus Metering Systems 1I 1t it I1 I it It tl fl t1 {l ft LC It 1t It It It ti LI It It It II It It t1 It It tI Envelopes Uniforms and embroidery Postage Repair clamps Meter plugs 68.00 148.23 43.34 1,050.60 650.70 1,030.00 31.00 45.00 392.05 193.49 9.82 35.42 32.54 3.73 7.31 56.42 7.31 31.96 12.63 26.42 28.25 16.07 13.36 105.00 105.00 105.00 105.00 105.00 105.00 105.00 105.00 105.00 105.00 105.00 105.00 105.00 105.00 105.00 640.00 560.80 566.00 7,069.98 70.00 244 50066 Steffen 50067 Stetson Building Products 50068 Storey Kenworthy 50069 TestAmerica Laboratories 50070 Thompson Truck & Trailer 50071 Turf -Pro 50072 Utility Equipment Co. 50073 Waterloo Water Works 50074 ING Life Insurance 50075 Lincoln Financial Group New aluminum casing for hydraulic pump Insulation material for insulating water mains Print cartridges, typewriter ribbon, copying machine paper, toner, envelopes, colored paper and rubber bands Water sampling Repaired fuel gauge and oil leak on unit #33 Hydrant M. D. refund Hydrant flags, wrenches and steel cutting blade Reimbursement of city service fees Authorized payroll deduction for deferred compensation Authorized payroll deduction for deferred compensation 50076 Public Employees Credit Authorized payroll deduction for Union credit union 50077 Postmaster Postage 50078 Charles Schwab Institutional Authorized payroll deduction for employee pension contribution 50079 Teamsters Local Union Authorized payroll deduction for #238 union dues EFT US Department of Treasurer Federal withholding tax 50080 Acco Unlimited Corp. Five function valve for chlorine pump at well #15 and chlorine/fluoride pump parts 50081 Air Management Check valve and brass coupling for well #7 50082 Benton's Sand & Gravel 50083 Campbell Supply 50084 Cedar Industries, Inc. 50085 CenturyLink 50086 Crescent Electric Supply 50087 Dan Deery Motor Co. 50088 Dell Marketing, L.P. 50089 Denver Underground & Grading, Inc. 50090 Dex Media East, Inc. 50091 Farnsworth Electronics 50092 Gierke -Robinson Co. 50093 Hach Company 50094 Hawkeye Alarm Signal Co. 50095 Iowa Custom Machine 50096 !WI Motor Parts 50097 McDonald Supply 50098 Menards 50099 MidAmerican Energy Co. 50100 Municipal Supply, Inc. 50101 Next Generation Wireless 50102 Gwen L. Lewis 50103 Joseph Barnett 50104 Spencer Bishop 50105 Kayla Miner 50106 Salvation Army 50107 Joel Luna Topsoil Power inverter outlet for laptop in unit #16 Drilled and tapped 2" hole in 12" plug Service Ballast and fluorescent light bulbs Front-end alignment on unit #5 Laptop and security lock for unit #17, dual monitor computer adapters and three mini tower computers Dewitt Road Water Main Extension Phonebook advertisement Fuses for light bars on trucks Sling and discharge hose Water treatment supplies Annual alarm monitor -panic button system Three new street keys and repaired end on street key Air filters, antifreeze and oil filters Brass meter couplings Kitchen and restroom supplies, electrical tape and velcro Gas, power and electric Wire and gaskets for meter installations Monthly fee for GPS hotspot M. D. & U. D. refund 1{ {I t{ It It It 6 Overpayment on final bill 701.94 159.24 577.79 120.00 976.40 900.19 5,951.95 12,052.53 3,563.00 40.00 4,547.50 4,000.00 2,149.13 919.00 20,309.36 1,447.55 30.89 547.01 29.99 90.00 203.12 55.06 59.95 2,827.66 522,496.58 30.00 6.00 394.85 474.13 178.00 275.00 174.76 998.46 234.30 29,597.90 659.25 29.99 69.43 8.81 8.81 7.39 103.28 39.40 50108 JSA Development LLC 50109 Prime Re LLC 50110 Matt Begley 50111 Carol Sims 50112 Artemio Gloria 40113 R Company, Inc. 40114 Rydell Chevrolet, Inc. 40115 Schmitt Telecom Partners 40116 Sensus Metering Systems 40117 Service Signing, L.C. 40118 Thompson Truck & Trailer 40119 Utility Equipment Co. 40120 Courier Communications 40121 Wellmark Blue Cross Blue Shield Payroll Overpayment on final bill II II M. D. & U. D. refund It II If {f Assisted with installing two new valves at Franklin and Oak Diesel exhaust fluid for unit #34 Installed new headset on telephone New 6" meter Traffic control at Franklin and Oak Repaired oil leak on unit #33 Fittings Legal ad Medical insurance 245 80.30 60.57 35.42 35.42 40.23 5,200.00 170.00 578.10 4,275.00 500.00 407.20 4,536.82 29.61 39,912.47 88,949.90 $2,529,518.86 The General Manager presented the Monthly Financial Report as of November 30, 2013 as follows: November 1, 2013 Balance Receipts 446,833.23 Disbursements 1,302,620.84 November 30, 2013 Balance Debt Reserve Fund 330,000.00 Restricted Bond Fund 0.00 Bond Debt Sinking Fund 369,345.68 Repairs & Rehabilitation Fund 318,950.77 General Fund Balance 4,347,505.79 $5,365,802.24 $6,221,589.85 $5,365,802.24 It was moved, seconded and approved to receive and place on file the Monthly Financial Report as presented. The General Manager presented the Revenue and Expense Summary as of November 30, 2013 as follows: Operating Revenue Operating Expense Non -Operating Revenue Non -Operating Expense Capital Expense 2012 2013 $7,310,530.52 $7,193,406.33 5,012,552.25 5,147,601.27 $2,297,978.27 $2,045,805.06 132,553.72 133,291.04 35,902.64 29,510.31 2,236,993.07 1,491,452.62 $ 157,636.28 $ 658,133.17 It was moved, seconded and approved to receive and place on file the Revenue and Expense Summary. At their October 2013 meeting, the Board adopted a resolution authorizing the request of proposals for architectural services for the Office Remodeling and Planning Project. The 2014 Capital Improvement Budget includes $75,000 for architectural services for the Office Remodeling and Planning Project. 246 Architectural proposals for the project were requested from three Waterloo architectural firms. The request for proposals described the project to the architectural firms, and requested that their proposals include information on general company qualifications, resumes of key individuals, similar project experience, references and estimated fees. Proposals were received on December 2, 2013 from AHTS Architects and from Struxture Architects. Copies of proposals from both firms were reviewed by the Board. Both firms submitted attractive proposals with relatively small differences in experience, qualifications and anticipated fees. AHTS has significant experience in remodeling older buildings, particularly in downtown Waterloo, while Struxture is a larger firm who designed the Water Works Customer Service Center addition and the remodel of the Meter Room. It was moved by Potter, seconded by Burris and unanimously approved to adopt a resolution awarding an Architectural Services Agreement to Struxture Architects for the Waterloo Water Works Office Remodeling and Planning Project, and to authorize execution of appropriate documents by the General Manager. At their December 2012 meeting, the Board adopted a resolution authorizing the request of proposals for engineering services for the Well No. 19 Variable Frequency Drive Conversion and Replacement Stand-by Power Project. At their February 2013 meeting, the Board adopted a resolution approving an Engineering Services Agreement with Nilles Associates for the Well No. 19 Variable Frequency Drive Conversion and Replacement Stand-by Power Project. At their August 2013 meeting, the Board adopted a resolution approving the taking of bids for the Well No. 19 VFD and Stand-by Power Improvements Project and to set September 25, 2013 as the date of Public Hearing. At the September 25, 2013 Board meeting, it was approved to reset the date of Public Hearing as the October 23, 2013 Board of Trustees meeting. At their October 2013 meeting, the Board awarded the Well No. 19 Variable Frequency Drive Conversion and Replacement Stand-by Power Project to KW Electric, Inc. Well No. 21, at 3131 West Ridgeway Avenue, near the Cedar Valley Soccer Complex, was constructed in 1975, and is the companion well to Well No. 19. Well No. 21 has a right angle drive auxiliary power unit in the well house, similar to that of Well No. 19, prior to the current project. The auxiliary power unit at \Nell No. 21 is diesel fired, where the unit at Well No. 19 is fired by natural gas. Well No. 21 is the system's most productive well, and is generally not operated at the same time as Well No. 19. Well No. 21 is the next well scheduled to receive VFD equipment and an upgrade to the auxiliary power unit. As the most productive well in the system, it is important to schedule any shutdown to the well during times of lower water demand. Ideally, a project would be let in mid to late summer, with work proceeding in mid to late fall, with completion in early spring of the following year. Engineering or construction work on Well No. 21 is not included in the 2014 Capital Improvements schedule. It would be beneficial to prepare engineering documents, plans and specifications for the project, in the event that other projects scheduled in 2014 become delayed. It was moved by Burris, seconded by Potter and unanimously approved to adopt resolution authorizing the request of proposals for engineering services for the Well No. 21 Variable Frequency Drive and Replacement Stand-by Power Project. 247 Tim Robbins requested to seek informal bids and to purchase replacement SCADA telemetry radios, as listed on the 2014 Capital Improvement & Extraordinary Items schedule, including the following: Item Budgeted Amount SCADA, radio and sensor upgrades $50,000 Tim Robbins reported that the Waterloo Water Works has 16 remote sites and one master site that we monitor and control by a Supervisory Control and Data Acquisition (SCADA) control system. These sites include our wells and water towers in which we monitor various control parameters such as pressure, well flows and tower levels. The main SCADA control center is located at the Pumping Station which is monitored around the clock by Pumping Station operators. Data from the remote sites is transmitted via FM radios to the Pumping Station at 101 East 3rd Street. If we lose telemetry with our remote sites, we are basically "flying blind" as far as operational control is concerned. Although we have not experienced a complete shutdown of the system due to the telemetry limitations, we have had several instances where we have lost control of some of our sites for short periods of time. Current radios were installed in 2001 as part of the original SCADA system installed by US Filter. These radios (Integra TR) are beginning to have a decrease in signal acquisition and reliability. We have replaced several of the Integra TR radios with newer versions, but these radios are now obsolete and will no longer be supported from CalAmp, which is the manufacturer. The current radios also have a wider bandwidth, which means less power back to the control center at the Pumping Station. The request will phase out these old Integra TR radios with the new CalAmp Viper radio. These radios have a stronger signal, narrower bandwidth and can communicate between sites. Instead of all of the information coming directly to the Pumping Station, the signal can bounce from site to site increasing reliability and communications capability. These newer radios also have improved diagnostic and trouble -shooting capabilities, which greatly increase our confidence in the systems reliability. The purchase will include radio purchase, installation and setup, programming, and training on the new radios. It was moved by Burris, seconded by Potter and unanimously approved to adopt a resolution authorizing the purchase of 17 new Viper radios for the Pumping Station from ICS Healy Ruff and to further authorize execution of the appropriate documents by the General Manager. At the November 2011 Board meeting, it was approved to award the preparation of the Water Works annual audit to Hogan -Hansen, for years 2011, 2012 and 2013. Hogan -Hansen, Certified Public Accountants and Consultants, will be entering the third year of their three-year proposal and engagement to audit and report upon the financial statements of the Waterloo Water Works at December 31, 2013. The audit fee for 2013 is the sum of $14,000.00. It was moved by Burris, seconded by Potter and unanimously approved to adopt a resolution to authorize Hogan -Hansen to conduct the annual audit for 2013 and to authorize the General Manager to sign the appropriate letters of engagement. The Board reviewed a list of proposed travel requests, dues and conferences that are anticipated to be attended in 2014, and the 2013 proposed and actual costs, year to date. Continuing education is necessary to renew Water Operator Certificates, Engineering License, and to stay current with the best practices for operation of the Waterloo Water Works. In addition, the Water Works is a member of trade and business organizations, and is required to pay an annual Water Fee and Use Permit to the Iowa Department of Natural Resources. 248 The 2014 budget includes $40,000 for the above items. Highlights and changes for 2014 include continuing employee training for certification, electrical and plumbing license requirements, continued safety training, several employees continuing to work for higher level water operator certifications, sending two employees to national conferences, (in 2014, Rick Wilberding to the 2014 AWWA Annual Conference, and Dennis Clark to the AWWA Utility Management Conference and/or the 2014 AWWA Annual Conference and Exhibition), program attendance to attain documented continuing education for Water Operator Certification renewals, and substantial training and self -study reference materials. It was moved by Burris, seconded by Potter and unanimously approved to adopt a resolution authorizing the Dues, Conference and Travel Schedule for calendar year 2014. The Board reviewed recommendations for 2014 employee pay rates wages for non -bargaining office and management employees. In general, the recommendations call for a wage increase of 3.0 percent. Bargaining unit members will receive a 5.9 percent wage increase. Effective January 1, 2014, employees covered by the Water Works Pension Plan will increase their contribution from 5.38 percent to 5.78 percent. In 2015 and 2016, employees will contribute 5.95 percent each year. It was moved by Potter, seconded by Burris and unanimously approved to adopt a resolution approving the non -bargaining pay rates for 2014, as recommended. 2014 Rate Dennis Clark $112,311.00 DEPARTMENT MANAGERS Tim Robbins $84,787.00 Mary Ratkovich $76,789.00 Rick Wilberding $84,787.00 METER DIVISION MANAGER David Cunningham $29.32 PUMPING STATION MANAGER Travis Larson $29.32 DISTRIBUTION DEPT FOREMAN Steve Kerns $29.32 ENGINEERING TECHNICIAN Brian Johnson $29.32 DISTRIBUTION CLERK Stephanie Moore $19.03 OFFICE EMPLOYEES Carla Manahl $20.41 Chavonne Hoskins $20.38 Jamie Holtzman $19.38 Pamela O'Connor $20.47 Angie Ernst $18.72 Annette Shepherd $19.38 Brenda Volker (subject to 80% first $19.38 year, 90% second year) Peggy Hartmann (subject to 80% first $18.25 year, 90% second year 249 The following items were reported by management: The water pumpage information for November 2013 was 2.14% more than November 2012. Water pumpage for the first 11 months of 2013 was 4.92% less than the first 11 months of 2012. The current market value of the Pension Fund as of November 30, 2013 is the sum of $4,891,732.75, including one employee's personal balance of $31,714.69. The value of the Fund increased $94,447.90 in the last month and increased $932,459.20 year to date. The Waterloo Water Works has made contributions of $439,227.20 to the Fund in 2013. Employees have made contributions of $51,657.55 to the Fund in 2013. Year to date fees are the sum of $59,476.17, year to date payments to retirees are the sum of $439,355.37, and the year to date performance of the Fund is plus 24.94 percent. A list of several major projects and initiatives currently underway or planned for 2013 was presented to the Board. The next regular meeting is scheduled for Wednesday, January 22, 2014 at 8:00 a.m. Upon motion, the meeting was adjourned at 9:59 a.m. BOARD OF TRUSTEES yr Secretary