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HomeMy WebLinkAbout02/03/2014THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, FEBRUARY 3, 2014 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. February 3, 2014 Roll Call. Moment of Silence. Pledge of Allegiance: Mark Rice, Public Works Director. Agenda, as proposed or amended. Minutes of January 27, 2014, Regular Session, as proposed. Recognition of Dick Olson for 30 years of service. Recognition of Kelly Stern 2014 Team Member of the Month - February. Page 2 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request of Dr. Walter Cunningham School of Excellence to hold Cunningham 5K Walk/ Run event to be held at Dr. Walter Cunningham School of Excellence on Saturday, May 3rd, 2014 from 9:00 a.m. to 10:00 a.m., together with approval of Director of Safety Services. Submitted by Joe Leibold, Captain of Police 3. Request of Janelle Darst on behalf of My Waterloo Days Committee to hold My Waterloo Days event on June 11-15, 2014, with activities to be held at the Expo Plaza, Lincoln Park, and Byrnes Park including People In The Park on June 12- 13, Parade, June 13th, 5K Run on June 14th, and Hot Air Balloons on June 14th; including street closures and barricade needs. Submitted by Joe Leibold, Captain of Police 4. Acceptance of Acknowledgment/ Settlement Agreement in the amount of $300.00 with Kum & Go #211, 1976 Franklin Street, Waterloo, Iowa for sale of tobacco, tobacco products or cigarettes to persons under 18 years of age. Submitted by David R. Zelihoefer, Assistant City Attorney 5. Request of Gerald Fries for tax exemptions for the construction of a new garage valued at $15,224.00 at 118 Leland Street located in the Consolidated Urban Revitalization Area (CURA). Submitted by Noel Anderson, Community Planning & Development Director February 3, 2014 Page 3 6. Request of Danielle R. Rohret for tax exemptions for the rehabilitation of a single family dwelling valued at $118,121.00 located at 1013 Lafayette Street and located in the Consolidated Urban Revitalization Area (CURA). Submitted by Noel Anderson, Community Planning & Development Director 7. Request of Ben J. Caughron for tax exemptions for the construction of a new single family home valued at $250,000.00 located at 4834 Yellowstone Drive and located in the City Limits Urban Revitalization Area (CLURA). Submitted by /Noel Anderson, Community Planning & Development Director 8. Request of Neal & Anna Caughron for tax exemptions for the construction of a new single family home valued at $247,877.00 located at 1753 Caras Road and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning & Development Director 9. Request of Main Street Waterloo's approving the Summer 2014 Lincoln Park Schedule of Events. Submitted by JB Bolger, Golf & Downtown Area Maintenance Manger b. Motion to approve the following: 1. 2. 3. 4. Travel Requests Name & Title of Personnel Class/ Meeting Destination Date(s) Amount not to exceed Greg Ahlhelm, Plans Fire Plans Des 05/ 04/ 14- $1,770.00 Examiner Examiner Moines, IA 05/ 09/ 14 Jeff Siebel, Property Fire Plans Des 05/ 04/ 14- $1,770. 00 Safety Inspector Examiner Moines, IA 05/ 09/ 14 Lieutenant, Campbell Supervision & St. Paul, 04/ 15/ 14- $703.00 Management- MN 04/ 17/ 14 Mentoring & Coaching Greg Ahlhelm, Plans F3-2012 Fire Des 05/ 13/ 14 $360.00 Examiner; Jeff Siebel, Property Safety Plans Examination Moines, IA Inspector February 3, 2014 5. Mayor Clark's recommendation of the following appointments: 6. 7. 8. 9. 10. Page 4 Appointee Board/ Commission Expiration Date New or Re Appointment Scott Wienands Water Works Board 01/ 12/2020 New Appointment Ed Otteson Historic Preservation Commission 02/04/2017 New Appointment Allaire George g Historic Preservation Commission 02/ 04/ 17 New Appointment Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Crossroads BP 2035 E. Mitchell Ave. Class C Beer Renewal 09/30/ 14 X Independence Ave Liquor & food 1761 Independence Ave. E Liquor, Class B Wine, Class C Beer Renewal 11/ 14/ 14 X The Winning Edge 341 Fletcher Ave. C Liquor New 01/28/15 X Liquor and Tobacco Outlet 2844 University Ave. E Liquor, Class B Wine, Class C Beer Renewal 01/31/15 X City Liquor & Tobacco 200 Broadway St. E Liquor, Class B Wine, Class C Beer Renewal 02/28/ 14 X PUBLIC HEARINGS 2. Request of City of Waterloo to rezone 12 acres of land from "R -4,R -P" Planned Residence District and 110 acres of land from "A-1" Agricultural District to "B -P" Business Park District, located at the southeast corner of Highway 20 and Ansborough Avenue. Motion -to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, Approving a Rezone on Certain Property. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Noel Anderson, Community Planning & Development Director February 3, 2014 Page 5 RESOLUTIONS 3. Resoluti£•,n. approving submission of a grant application to Iowa Governor's Traffic Safety Bureau (GTS:) for an Alcohol -Impaired hiving Incentive Grant (405C pr gr am) f r veri=.>t, of October 1, 2014 to September 30, 2015. Submitted by Joe Leibold, Captain of Police 4. Resolution approving AECOM as Designated Airp..rt Consultt•Ent to fulfill FAA requirements for a term of five (5) years. Submitted by Steve Wareham, Interim Airport Director 5. Resolution approving Convention nd Visitors ureau Board recommendations for funding the following Hotel/Motel Partner Grant requests: National Wrestling Hall of Fame Dan Gable Museum in the amount of $5,904.00; Waterloo Community Playhouse/Black Hawk Children's Theater in the amount of $11,168.40; Waterloo Center for the Arts in the amount of $41,328.00; Grout Museum District in the amount of $34,882.00; Cedar Valley Arboretum & Botanic Gardens in the amount of $5,116.80. Submitted by Aaron Buzza, Executive Director of Waterloo Convention & Visitors Bureau 6. Resolution approving recommendation of award of contract to Failor Hurley Construction of Waterloo, Iowa, in the amount of $189,000.00 with an Alternate 1 in the amount of $5,500.00, in conjunction with the city of Waterloo Council Chambers Renovation; and authorize Mayor and City Clerk to execute said document. Submitted by Craig Clark, Building Oficial/Maintenance Administrator 7. Resolution approving an amendment t.• Economic Development Assistance Contract 13 -TC -026 with Iowa Economic Development Authority and Hydrite Chemical Co. for the Hydrite Chemical Company expansion project, with the City of Waterloo as the local sponsoring community; and authorize Mayor to execute said document. Submitted by Noel Anderson, Community Planning & Development Director 8. Resolution approving Development Agreement between Senad Dizdarevic and the City of Waterloo for the construction of a 6,000 square foot industrial building on Marnie Avenue, adding $328,000.00 of taxable value to site, and offering property tax rebates of 6 years at 80% and 3 years at 70%; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director February 3, 2014 Page 6 OTHER COUNCIL BUSINESS 9. FY 2014 Cedar Vista Shelter Project Motion to instruct Leisure Services Director to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as February 24, 2014; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Paul Huting, Leisure Services Director ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares, CMC City Clerk/ Human Resource Director MEETINGS Monday, February 3, 2014 3:35 p.m. - Council Work Session, Council Chambers 5:05 p.m. - Boards & Commissions Committee, Council Chambers 5:10 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Communication from Police Department on the retirement of John Dekoster, effective January 24, 2014 with recommendation of approval of payout of $13,286.00 for unused benefits. 2. Board of Waterloo Water Works Board meeting minutes of January 22, 2014, on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Dry Run Creek Arch Storm Sewer-Manhole/Valve Replacemnts, Contract No. 814 Final pay estimate to AECOM in the total amount due of $2,410.69 2. Rehab of 4th St Walkway Canopy Bridge -Cedar River Design Report Pay estimate to AECOM in the total amount due of $1,624.87 February 3, 2014 Page 7 3. 2013 SW Repair Assessment Program, Zone 3, Contract No. 852 Pay estimate No. 4, Final Retainage to B & B Builders in the total amount due of $5, 748.74 4. W. Shaulis Rd./Ansborough Ave., Contract No. 784 Pay estimate Supplemental No. 2 to Crowell & Subsidiaries, Inc. in the total amount due of $33,178.79 5. EDA/CDBG Commercial Lift Stations-CDBG Residential Lift Station Pay estimate to INRCOG in the total amount due of $4,474.43 6. W Shaulis Citz,', Contract No. 784 Pay estimate Supplemental No. 3 to Kirkham Michael & Associates in the total amount due of $22,724.43 January 27, 2014 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, January 27, 2014. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Jones, Schmitt, Morrissey, Welper, and Hart. Absent: Lind. Moment of Silence. Pledge of Allegiance: Matt O'Brien, Director of Technology. 142202 - Hart/Schmitt that the Agenda, as amended by removing items 11 and 12, for the Regular Session on Monday, January 27, 2014, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion carried. Mayor Clark explained that the rental ordinance was removed from the agenda to allow the domestic violence ordinance to be reviewed. He hopes it will be brought back to Council in a couple of weeks. 142203 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Tuesday, January 21, 2014, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion carried. Mayor Clark read a Proclamation declaring January 31, 2014 as "P.K. O'Handley Day". CONSENT AGENDA 142204 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated January 27, 2014, in the amount of $2,978,716.42, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2014-049. 2. Request of John Dunn for tax exemptions for the interior finish valued at $55,000.00 at 843 East Donald Street located in the Consolidated Urban Revitalization Area (CURA). Resolution adopted and upon approval by Mayor assigned No. 2014-050. 3. Request of Clark Lind for a variance to the Noise Ordinance on July 12, 2014 from 8:00 a.m. to 12:00 p.m. in conjunction with Run or Dye "World's Most Colorful 5K" to start and finish at Cattle Congress Grounds, including music and the use of a PA system, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2014-051. 4. Request of Joe Leibold Police Captain, for the 1st annual Run or Dye "World's Most Colorful 5K" event to be held July 12, 2014 from 7:00 a.m. to 1:00 p.m. with route to start and finish at Cattle Congress Grounds and travels along River Road, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2014-052. 5. Request of City Clerk to rescind Resolution No. 2013-1016 that was inadvertently adopted on December 9, 2013 approving CUBA application from Huntley Witmer Development, LLC for the rehabilitation of an 84 unit apartment building located at 500 Sycamore Street in the amount of $11,687,059.00. Resolution adopted and upon approval by Mayor assigned No. 2014-053. January 27, 2014 6. Request of Hotel President Partners, LLC for tax exemptions for the rehabilitation of an 84 unit apartment building with estimated costs of $5,250,000.00 at 500 Sycamore Street located in the Consolidated Urban Revitalization Area (CURA). Resolution adopted and upon approval by Mayor assigned No. 2014-054. b. Motion to approve the following: Page 2 1. 2. 3. 4. 5. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed John Hyman -ICT 2014 17th Annual DMACC Campus, 01/28/14- $630.00 Tech; Kevin Maintenance Ankeny, IA 01/29/14 Correct expiration date of term Kuenstling-ICT Conference Renewal 09/30/14 X Tech Chris Pett- Basic Wastewater Cedar Rapids, 02/12, $870.00 Maintenance Training IA 02/13, Mechanic; Mike 02/18, McDonald- 02/20/14 Maintenance Mechanic Nancy Gulick, Community E -Con Planning Suites Training Ames, IA 02/14/14 $310.00 Development Coordinator Luke Even - MW Chapter of Dubuque, IA 01/29/14- $270.00 Forestry The Int'l 01/31/14 Foreman Society of Arboriculture's Annual Conf & Trade Show Sgt. Aaron Interdiction for Johnston, IA 02/05/14- $157.00 McClelland the Protection of Children 02/06/14 6. Mayor Clark's recommendation of the following appointments: 7. 8. 9. Appointee Board/Commission Expiration Date New or Re -Appointment Michelle Weber Design Review Board 05/07/17 New Appointment Steve Trost Design Review Board 05/07/15 Re -appointment Megan Hannam Design Review Board 05/07/15 Correct expiration date of term Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Aldi, Inc. #33 1918 Schukei, Rd. Class C Beer, Class B Wine Renewal 11/03/14 X Hunnycomb 929 W 5th St. C Liquor New 12/31/14 X Wal-Mart #1496 1334 Flammang Dr. E Liquor, Class B Wine, Class C Beer Renewal 09/30/14 X Vehicle For Hire Business License Application 10. Grand Taxi/Shuttle Service, LLC, 732 Hope Ave. Roll call vote -Ayes: Six. Motion carried. PUBLIC HEARINGS 142205 - Schmitt/Welper that proof of publication of notice of public hearing on Waterloo City Council Chambers Renovation, as published in the Waterloo Courier on January 17, 2014, be received and placed on file. Voice vote -Ayes: Six. Motion carried. 142206 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. January 27, 2014 142207 - Schmitt/Welper that the hearing be closed. Voice vote -Ayes: Six. Motion carried. 142208 - Schmitt/Welper Page 3 that "Resolution confirming approval of plans, specifications, form of contract, etc. in conjunction with Waterloo City Council Chambers Renovation", be adopted. Roll call vote -Ayes: Five. Nays: One (Schmitt). Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2014-055. 142209 - Schmitt/Welper that "Resolution authorizing to proceed in conjunction with Waterloo City Council Chambers Renovation", be adopted. Roll call vote -Ayes: Five. Nays: One (Schmitt). Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2014-056. 142210 - Schmitt/Welper to receive and file and instruct City Clerk to open and read bids and refer to Building Official/Maintenance Administrator, for review: Bidder Bid Security Bid Amount Cardinal Construction, Inc. 5% $230,000.00 531 Commercial St., Ste. 700 Waterloo, IA 50701 Alt. $5,730.00 Don Gardner Construction 5% $213,800.00 315 La Porte Rd. Waterloo, IA 50702 Alt. $6,140.00 Failor Hurley Construction 5% $189,000.00 3337 Marnie Avenue Waterloo, IA 50701 Alt. $5,500.00 Larson Construction Co., Inc. 5% $232,700.00 Po Box 112 600 17th Street SE Alt. $5,600.00 Independence, IA Paul G. Christensen 5% $220,1125.00 General Contractor & Builder P.O. Box 543 Alt. $5,200.00 Cedar Falls, IA 50613 Peters Construction Corp. 5% $204,888.00 901 Black Hawk Rd. P.O. Box 2940 Alt. $5,555.00 Waterloo, IA 50704 Voice vote -Ayes: Five. Nays: One (Schmitt). Motion carried. 142211 - Hart/Welper that proof of publication of notice of public hearing on Request by Bosnian Islamic Association of Waterloo, Iowa for a site plan amendment to the "R -4,R -P" Planned Multiple Family Residence District, to allow for the development of a new mosque, cemetery, and sports and recreational complex, generally located on 15.26 acres south of Marigold Drive and north of Memory Lane, as published in the Waterloo Courier on January 17, 2014, be received and placed on file. Voice vote -Ayes: Six. Motion carried. 142212 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Amel Dizdarevic, 1231 Lois Lane, and Senad Kapic, 1020 Oregon Street, explained the plan for the mosque, soccer field, and the cemetery. The association is willing to meet the State requirements for the cemetery. A privacy fence will be constructed around the cemetery. Mr. Welper questioned the dollar amount agreed upon for the trust for the cemetery. This requirement is the same regardless of the size of the lot and is $25,000. Mr. Jones questioned whether the stones are raised and whether the fence is part of the agreement. January 27, 2014 Page 4 The applicant explained that the headstones are raised. Mr. Schmitt questioned where the current Bosnian population is buried. They explained that they are currently being buried in the Garden of Memories cemetery but the spots are filling up. Noel Anderson, Community Planning and Development Director, explained that the conditions are part of the site plan amendment. 142213 - Hart/Welper that the hearing be closed and oral comments and recommendation of Planning, Programming and Zoning Commission be received and placed on file. Voice vote - Ayes: Six. Motion carried. 142214 - Hart/Welper that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10- 4-4, approving a Site Plan Amendment on Certain Property in conjunction with request of Bosnian Islamic Association of Waterloo, Iowa for a site plan amendment to the "R -4,R -P" Planned Multiple Family Residence District, to allow for the development of a new mosque, cemetery, and sports and recreational complex, generally located on 15.26 acres south of Marigold Drive and north of Memory Lane", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Six. 142215 - Hart/Welper that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Six. 142216 - Hart/Welper that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10- 4-4, Approving a Site Plan Amendment on Certain Property in conjunction with request of Bosnian Islamic Association of Waterloo, Iowa for a site plan amendment to the "R -4,R -P" Planned Multiple Family Residence District, to allow for the development of a new mosque, cemetery, and sports and recreational complex, generally located on 15.26 acres south of Marigold Drive and north of Memory Lane", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Six. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5197. RESOLUTIONS 142217 - Hart/Schmitt that "Resolution approving recommendation of award of bid to Brownwood Sales of Columbus, OH, in the amount of $51,990.00, for the Purchase of one (1) New 2014 Timberwolf TW10 Log Splitter", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-057. 142218 - Hart/Schmitt that "Resolution approving a farm lease agreement with BarLee Farms, Ltd. to farm approximately 3.35 acres of land generally located at the northwest corner of Ansborough Avenue and West Shaulis Road at $200.00 per acre for a total yearly payment of $670.00; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Six. Mr. Welper questioned what would happen if someone wanted to develop on this property. Noel Anderson, Community Planning and Development Director, explained that there are clauses in the agreement to allow for development. He also noted the amount of increase from last year. Resolution adopted and upon approval by Mayor assigned No. 2014-058. January 27, 2014 142219 - Hart/Schmitt Page 5 that "Resolution approving a farm lease agreement with Rousselow Bros. Farms, Inc. to farm approximately 31 acres of land generally located at the northwest corner of Martin Road and West Ridgeway Avenue at $161.29 per acre for a total yearly payment of $5,000.00; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-059. 142220 - Schmitt/Hart that "Resolution approving a farm lease agreement with Lee Rottinghaus to farm approximately 65.17 acres of land generally located along the east side of Northeast Drive and north of Independence Avenue for a total yearly payment of $21,610.00; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-060. 142221 - Schmitt/Hart that "Resolution approving a farm lease agreement with Wendell Lupkes to farm approximately 19 acres of land generally located near the northwest corner of West 4th Street and West Shaulis Road for a total yearly payment of $250.00; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-061. 142222 - Schmitt/Hart that "Resolution approving a farm lease agreement with Michael S. Cook to farm approximately 19 acres of land generally located to the east of WCF&N Drive south of Airline Hwy. at $90.00 per acre for a total yearly payment of $1,800.00; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-062. 142223 - Schmitt/Hart that "Resolution authorizing City Clerk to certify approximately $26,485.60 against certain parcels for weed mowing, property junk cleanups and sidewalk snow removals for the period March - June 2013", be adopted. Roll call vote - Ayes: Six. Final list received by Waste Management Services with a final total amount to be assessed at $24,866.82. Resolution adopted and upon approval by Mayor assigned No. 2014-063. OTHER COUNCIL BUSINESS 142224 - Hart/Welper to instruct City Engineer to prepare plans, specifications, form of contract, etc. in conjunction with F.Y. 2014 Asphalt Overlay Program, Contract No. 857, be approved. Voice vote -Ayes: Six. Motion carried. 142225 - Hart/Welper that plans, specifications, form of contract, etc. in conjunction with F.Y. 2014 Asphalt Overlay Program, Contract No. 857, be received and placed on file. Voice vote -Ayes: Six. Motion carried. 142226 - Hart/Welper That "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with F.Y. 2014 Asphalt Overlay Program, Contract No. 857", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-064. January 27, 2014 142227 - Hart/Welper Page 6 that "Resolution setting date of hearing and bid opening as February 10, 2014; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. in conjunction with F.Y. 2014 Asphalt Overlay Program, Contract No. 857", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-065. 142228 - Hart/Welper to instruct Community Development Director to prepare plans, specifications, form of contract, etc. Voice vote -Ayes: Six. Motion carried. 142229 - Hart/Welper to receive and file plans, specifications, form of contract, etc. in conjunction with Demolition and Site Clearance Services for 210 Clay Street, 211 Courtland Street, 223 Independence Avenue, and 120 Smith Street, be received and placed on file. Voice vote -Ayes: Six. Motion carried. 142230 - Hart/Welper that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with Demolition and Site Clearance Services for 210 Clay Street, 211 Courtland Street, 223 Independence Avenue, and 120 Smith Street", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-066. 142231 - Hart/Welper that "Resolution setting date of hearing and bid opening as February 10, 2014; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. and taking of bids", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-067. ORAL PRESENTATIONS Bill Kammeyer, 526 Home Park Blvd., questioned what the plan for the cemetery was. Mayor Clark explained the plan for the earlier request for a cemetery. 142232 - Hart/Welper that the above oral comments be received and placed on file. Voice vote -Ayes: Six. Motion carried. ADJOURNMENT 142233 - Hart/Welper that the Council adjourn at 6:06 p.m. Voice vote -Ayes: Six. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director CITY OF WATERLOO Council Communication City Council Meeting: February 3, 2014 Prepared: January 6, 2014 Dept. Head Signature: (4(Z A-4.-&— # of Attachments: 0 SUBJECT: Present plaque to 30 -year employee Dick Olson Submitted by: Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: CITY OF WATERLOO Council Communication City Council Meeting: Prepared: Dept. Head Signature: # of Attachments: SUBJECT: February 3, 2014 January 27, 2014 ,1616' VA Recognize Kelly Stern as February's Team Member of the Month Submitted by: Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: 525,711.36 I City of Waterloo Finance Committee Open Invoice Report Finance Committee Accounts Payable Open Invoice Report Total As of Friday, January 31, 2014 Remove MidAmerican Engery-Airport EFT Transactions: !Subtotal - as of Monday, February o3 2014 523, 535.34 (1,491.56) Workers Compensation Issued by TPA Gross Payroll Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's 522,043.78 1, 704.58 1,963.00 'Bill Payment Total - Monday, February o3, 2014 Pa). Alt to Council members or related .. titie Schmitt Telecom Partners $403.00 City of Waterloo Bill Payments Bill Date 2/3/2014 Banking Date 2/4/2014 Prepared by: RH Journal Number 936 Fund Amount Fund Amount for formula 010 290,399.55 010 1 $ 290,399.55 205 23,080.53 205 1 23,080.53 224 22,530.08 224 2 22,530.08 266 8,700.38 266 1 8,700.38 283 12,067.00 283 3 12,067.00 290 39,026.43 290 1 39,026.43 407 1,337.50 407 4 1,337.50 409 1,136.51 409 4 1,136.51 410 2,255.82 410 4 2,255.82 411 4,644.99 411 4 4,644.99 412 9,179.73 412 4 9,179.73 413 32,195.96 413 4 32,195.96 426 50,543.11 426 1 50,543.11 520 13,553.59 520 5 13,553.59 521 3,971.71 521 5 3,971.71 525 7,420.89 525 1 7,420.89 WAR 522,043.78 522,043.78 juornal total 1,044,087.56 $ 1,044,087.56 1 $ 1 1,17U11 WAR formula (522,043.78) 2 22,530.08 3 12,067.00 Approved check total 522,043.78 4 50,750.51 w/d amount Bank Acct (RB) OVRNT $ 419,170.89 t/ To: (RB) ACCTS PYBL (RB) CDBG 22,530.08 No banking (USB)HOUSE 12,067.00 C L/2(10 16,4 (RB)GOB 50,750.51 (RB)SEW 17,525.30 \ , $ 522,043.78 2/4/2014 forms bill banking net.xlsx 020314 5 17, 525, 30 6 0.00 $ 522,043.78 CITY OF WATERLOO Council Communication City Council Meeting: February 3, 2014 Prepared: January 23, 2014 Dept. Head Signature: Joe Leibold Captain of Police # of Attachments: Two SUBJECT: Dr. Walter Cunningham School for Excellence 5K Walk/Run Submitted by: Joe Leibold (Waterloo Police) Recommended City Council Action: Approve the 5K route, use of City Barricades and police officers for traffic control as needed. Summary Statement: This is the 4th running of the Dr. Walter Cunningham School for Excellence 5K and they anticipate up to 300 runners. The route is through residential streets that can be controlled with barricades. They will need marked squad cars to provide assistance at Linden and MLK as they get on the bike trail and to provide protection on Idaho and Newell Street. The race starts at 9 AM on May 3' 2014 and should last approximately 1 hour. Expenditure Required: Labor costs associated with providing the traffic control/protection, labor to deliver and retrieve City barricades and fuel costs associated with the listed operations. Source of Funds: Policy Issue: N/A Alternative: Background Information: Mary Peterson Dr, Walter Cunningham School for Excellence 1224 Mobile Street Waterloo, Iowa 50703 Chief Dan Trelka City of Waterloo 715 Mulberry Street Waterloo, Iowa 50702 Dear Chief Trelka: I am a Title I teacher at Cunningham Elementary. We are organizing a 5K Run/Walk in the community around Cunningham. We would like permission and help blocking roads and directing traffic. The Cunningham 5K Run/Walk is scheduled for May 3, 2014. (We will not reschedule if it is cancelled) The race starts at 9:00 am and is expected to run for an hour, ending at 10:00 am. We are anticipating around 300 people. Enclosed is the race course. We -plan to start beside the -school at the corner of Adams and Ash then traveling west on Adams and turning left onto Mobile St. Continue going south on Mobile St turning left onto Sumner St. Continue running on Sumner St until turning right onto Linden Ave. Runners will travel south until intersecting with MLK Jr. Dr. We would need police assistance at the intersection of Linden and MLK Dr. watching for cars turning from MLK to Linden. Participants will run on the wide sidewalk along MLK JR. Dr. turning left onto Idaho St. We would need police assistance barricading one lane of Idaho to use for the runners and one lane of Newell as they turn left onto Newellfrom Idaho. We would also need assistance at those intersections helping to direct traffic. Runners will continue on Newell St. traveling west until turning left onto Beech St. Then turning left onto Webster St. Runners will go one block then turn right onto Linden Ave. Runners will continue traveling south until turning right onto Cottage. Our 5K Run/Walk ends back at Cunningham at the intersection of Ash and Cottage. I am unsure if you require signs posted for no parking on the street the morning of the race. If this race course is not accepted, please -include reasons why .We have already designed an alternative tace-cbur-se. Thank -you fof-ybirdine and -consideration. ' Mary Peterson Brad. Cross Tiffany Folkerts Clunf l ll tJ I< f2uut 6 3 nlcwi 31 2u�+y Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-069 RESOLUTION APPROVING REQUEST OF DR. WALTER CUNNINGHAM SCHOOL FOR EXCELLENCE TO HOLD CUNNINGHAM 5K RUN/WALK EVENT ON MAY 3, 2014. WHEREAS, the Dr. Walter Cunningham School for Excellence has requested that they be allowed to hold a Cunningham 5K Run/Walk event on May 3, 2014, together with the approval of the Director of Safety Services, and WHEREAS, said event will begin at 9:00 a.m., with the route to start and end at Cunningham School. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of the Dr. Walter Cunningham School for Excellence to hold a Cunningham 5K Run/Walk event on May 3, 2014 beginning at 9:00 a.m., with the route to start and end at Cunningham School, be and the same is hereby approved. PASSED AND ADOPTED this 3rd day of February, 2014. Ernest G. Clark, Mayor ATTEST: zy Scha es, CMC City Cler CITY OF WATERLOO Council Communication City Council Meeting: February 3, 2014 Prepared: January 24, 2014 Dept. Head Signature: # of Attachments: 7 Joe Leibold, Police Captain SUBJECT: My Waterloo Days Event 2014 (MWD) Submitted by: Joe Leibold (Waterloo Police) Recommended City Council Action: Approve street closings, for the MWD events from June 11`x', through June 15, 2014. People in the Park June 12/13 Lincoln Park: Close: E4th from Mulberry to Franklin, Mulberry from E. 4th to Park Ave and Park Ave from Mulberry to Franklin. Access will remain open to the convenience store at Park and Franklin. Fencing is requested along the south side of Franklin to protect festival goers from traffic. Fence posts and fencing requested for People in the Park. Parade: Friday, June 13, 2014. Approve street closings, meter bags and use of police officers to ensure security of the parade route. Affected Meters bagged at 1 PM, staging area secured by 3PM and route secured by 6:15 PM. Parade starts at 6:30 and should last approximately 2 hours. Street sweepers requested upon conclusion of the parade. Street closings include Park Ave from Bluff to Mulberry, Mulberry to E. 5`1, Street and E. 5`' Street to Bluff. MWD 5K: June 14, 2014. Routes starts and ends at Kingsley School and travels Prospect Blvd to Olympic, Olympic to South Hill, South Hill to Rachel, Rachel to Prospect and then Prospect to Kingsley. Route closes at 7:30 with race running from 8 to 10. Hot Air Balloons: June 14, Saturday. Use Byrnes Park as target location for balloons from 6 to 8 AM and 6 to 8 PM. All balloons will launch from random locations and heading to targets downtown on Friday Night, Byrnes Park on Saturday and Boathouse on Sunday. Dragon Boat Races Water Hawks Ski Show, Sunday June 2', 2013. Race will start at 8 AM and run until 5 PM. Close road and control entry into the Boathouse area. Clean area surrounding boat house. Summary Statement: Most events will conclude at approximately 10PM with the exception of events in the Byrnes and Lincoln Park which will close at Midnight. Alcohol sales stop 30 minutes prior to closing. Expenditure Required: Costs associated with providing security, placing barricades, closing streets, including associated fuel costs for operations. Security costs are shared between the City of Waterloo and the MWD Event. Source of Funds: N/A Policy Issue: N/A TO: FROM: RE: Mayor Clark, Director Trelka and City Council My Waterloo Days Janelle Darst, Director Requests for My Waterloo Days June 12-15, 2014 The festival requests the following for My Waterloo Days 2014. Wed. June 11 Request to close 4th Street from Mulberry to Franklin and Park from Mulberry to Franklin. Also requesting to close the parking lane on Mulberry. Please bag meters around Lincoln Park on Wednesday after 5 p.m. Thurs. June 12 PEOPLE IN THE PARK is a two-day event. Thursday 10:30 a.m. — 9 p.m. and Friday 10:30 a.m. — midnight. On Friday will stop selling beer at 11:30 p.m. Fri, June 13 Street Closing — same as Thursday for People in the Park. PARADE — Parade will start at 6:30 p.m. in the evening. Route is the same as last year. Parade will start on Bluff & Park Ave. Bag meters at 1 p.m. Block the internal staging area at 3 p.m. Officers dispatched at 6 p.m. Parade route officially closed at 6:15 p.m. Barricades can be dropped on corners of parade route (see map). Viaduct parking lot: request that these will be reserved for the parade staging and de -staging. The volunteers and/or the parade staff will be responsible for closing off the staging area, assist with the start of the parade, and also the de -staging. Clean street after parade. Street Closing: Park Avenue from Bluff to Mulberry; Mulberry to E. 5th Street; E. 5th Street to Bluff Street, Bluff Street from 5th to Park. Sat. June 14 HOT AIR BALLOONS — Request approval to use Byrnes Park as target location for hot air balloons; 6-8 a.m. and 6-8 p.m. All balloon flights will be random launch locations; targets will be downtown (Friday), Byrnes (Saturday) and Boat House (Sunday). 5K RUN/WALK — Race will begin and end at Kingsley School. 10 barricades & 57 cones delivered. Prospect Blvd should be closed at 7 a.m. Race start time is 8 a.m. Event will use the median near parking lot for staging on race day. Intersections will be manned by volunteers but police officers will be responsible for traffic control at Prospect and Ridgeway due to high traffic volume. Race will conclude before noon. DRAGON BOAT RACES - practice on the Cedar River. BYRNES PARK— Music and beer will be available beginning at noon. Event will end at Midnight and will stop selling beer at 11:30 p.m. Sun. June 15 DRAGON BOAT RACES & WATERHAWKS SKI SHOW — Race will start at 8 a.m. and run until 5 p.m. Dragon Boat Races on Cedar River at Boat House. 8 barricades to be used at top of road to control entry into park as dragon boat teams, Waterhawk Ski team participants, volunteers, food vendors, and minimal handicapped parking will be allowed into that area. Thank you for your contribution to this annual community celebration. The cooperation between the City, the business community, the volunteers and the public make it all happen. Thank you! Maps 5K Saturday, June 14th from 0730 AM to 10 AM. 4�iE_ti�0'"�Ipt �r.�114Yi "z Parade Friday, June 13, 2014 6 PM to 8 PM Be People in the Park Lincoln Park Thursday June 12 and Friday June 13, 2014 Bag meters on Wednesday the 11`s after 5 PM Close E. 4th and Mulberry Wednesday the 11th after 5 PM Close remaining streets Thursday by 8 AM Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-070 RESOLUTION APPROVING REQUEST OF JANELLE DARST ON BEHALF OF MY WATERLOO DAYS COMMITTEE TO HOLD MY WATERLOO DAYS FESTIVAL FROM JUNE 11- 15, 2014. WHEREAS, Janelle Darst on behalf of the My Waterloo Days Committee has requested that they be allowed to hold the My Waterloo Days festival from June 11-15, 2014, together with the approval of the Director of Safety Services, and WHEREAS, said festival will be held at the Expo Plaza, Lincoln Park, Byrnes Park and on the Cedar River at the Boathouse, including street closures and barricades. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Janelle Darst on behalf of the My Waterloo Days Committee to hold the My Waterloo Days festival from June 11-15, 2014 at the Expo Plaza, Lincoln Park, Byrnes Park and on the Cedar River at the Boathouse, including street closures and barricades, be and the same is hereby approved. PASSED AND ADOPTED this 3rd day of February, 2014. Ernest G. Clark, Mayor ATTEST: zy Sc ares, CMC City Clark CITY OF WATERLOO Council Communication City Council Meeting: February 3, 2014 Prepared: January 28, 2014 Dept. Head Signature: James E. Walsh, Jr., City Attorney # of Attachments: 3 SUBJECT: penalty. Submitted by: KUM & GO 211, 1976 Franklin Street, First Violation, $300.00 civil David R. Zellhoefer, Asst. City Attorney Recommended City Council Action: Accept Acknowledgment/Settlement Agreement and payment of $300.00 civil penalty. Summary Statement: An employee sold tobacco to a minor; this was a first violation within two years. Under Iowa law, when it is a first violation, the City is allowed to collect a civil penalty of $300.00 and/or 30 day suspension. Kum & Go #211 has agreed to pay the $300.00 civil penalty. A copy of the check and Acknowledgment/Settlement Agreement is attached. Expenditure Required: None Source of Funds Policy Issue Alternative Background Information: Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 1 HAROLD GETTY Ward.3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA CITY ATTORNEY'B OFFICE 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4327 Fax (319) 291-4571 JAMES E. WALSH, JR., City Attorney • DAVID R. ZELLHO1 FEIK, Assistant City Attorney January 28, 2014 Mayor Buck Clark and City Council City Hall Waterloo, IA 50703 Re: Kum & Go 211, 1976 Franklin, Waterloo, Iowa, 50703 Dear Mayor Clark and Council Members: I have received a signed Acknowledgment/Settlement Agreement regarding the violation of tobacco laws by the above -captioned permittee. A copy is enclosed for your records. We have also received a check in payment of the civil penalty in the sum of $300.00, a copy of which is attached. I have also enclosed an Order form accepting this Agreement in lieu of a public hearing and concluding this matter. Please approve and sign this Order at your next regularly scheduled meeting. The Original signed Order should then be sent to the permit holder. A copy should be returned to the City Attorney's Office. Thank you for your assistance. Please call me if you have any questions. Sincerely, Lvf (c 1180 Assistant City Attorney DRZ Enclosures: Signed Acknowledgment/Settlement Agreement and Order C: City Clerk CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer IN RE: KUM & GO 211 ACKNOWLEDGMENT/ 1976 FRANKLIN SETTLEMENT AGREEMENT WATERLOO, IOWA, 50703 FIRST VIOLATION I (we) hereby knowingly and voluntarily acknowledge that we have received the Notice of Hearing and the Complaint in the above case. I (we) hereby knowingly and voluntarily acknowledge the facts and allegations contained in the Complaint, attached hereto and incorporated herein by reference, and knowingly and voluntarily admit that the same are true and correct. I (we) hereby knowingly and voluntarily waive hearing, and submit to the statutory penalties prescribed by Iowa law. I (we) understand that this penalty will count as an official "First Violation" of Iowa Code §453A.2 pursuant to Iowa Code §453A.22. I (we) have enclosed a check for the amount of $300.00 made payable to the City of Waterloo to settle the above - referenced complaint. The above -captioned permit holder hereby waives all jurisdictional claims. Date: (213 el I3 41111111449/111, • 64 -WC /1ffamey-- NOTE: This must be signed by an individual cigarette permittee, or in the case of another business entity, by individual(s) who have authority to bind the entity. If you decide to sign this ACKNOWLEDGMENT/SETTLEMENT AGREEMENT and waive your appearance at a hearing, this document, properly signed and dated, along with your $300.00 check made payable to the City of Waterloo, should be returned to: David R. Zelihoefer, Assistant City Attorney, 715 Mulberry Street, Waterloo, Iowa, 50703. Kum & Go I 0422940 DATE LOC REF GROSS DISC NET DATE LOC REF GROSS DISC NET 1223131 300.00 0.00 300.00 12/23/1311 211 5/15/00 01/22/14 8164 - CITY OF WATERLOO 300.00 0.00 300.00 THIS CHECK IS VOID WITHOUT A GREEN BACKGROUND AND AN ARTIFICIAL WATERMARK PATTERN ON THE BACK HOLD AT ANGLE TO VIEW Kum & Go 6400 Westown Pkwy West Des Moines, IA 50266-6270 (515) 226-0128 TO THE ORDER OF CITY OF WATERLOO 715 MULBERRY ST WATERLOO, IA 50703 JPMorgan Chase Bank Milwaukee, WI PAY EXACTLY THIS AMOUNT Three Hundred Dollars 01/22/14 DATE 0422940 CHECK NUMBER — AMOUNT ****300.00 004 2 29,011' 1:0750000 L91: L 2893333011' s,G.yar.u, :AR a3;ourRE2 BACMGROUNP BEFORE THE WATERLOO CITY COUNCIL IN RE: KUM & GO 211 ORDER ACCEPTING 1976 FRANKLIN ACKNOWLEDGMENT/SETTLEMENT WATERLOO, IOWA 50703 AGREEMENT—FIRST VIOLATION On this 3rd day of February, 2014, in lieu of a public hearing on the matter, the Waterloo City Council approves the attached Acknowledgment/Settlement Agreement between the above - captioned permittee and the City of Waterloo. Therefore, the Waterloo City Council FINDS that the above -captioned permittee has remitted to the City of Waterloo a civil penalty in the amount of Three Hundred Dollars ($300.00). Be advised that this sanction will count as a First Violation of Iowa Code §453A.2(1), pursuant to Iowa Code §453A.22(2)(a). IT IS, THEREFORE, ORDERED that the judgment in this matter is hereby satisfied. ATTEST: Suzy Sch. res, City Clerk a,/ `rnest G. Clark, Mayor Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA CITY ATTORNEY'S OFFICE 715 Mulberry St, • Waterloo, IA 50703 • (319) 291-4327 Fax (319) 291-4571 JAMES E. WALSH, JR., City Attorney • DAVID R. ZELLHOIii. R, Assistant City Attorney February 4, 2014 Mr. Joel Huston Staff Attorney Kum &Go 6400 Westown Parkway West Des Moines, Iowa 50266-9857 Re: Kum & Go #211, 1976 Franklin Street, Waterloo, Iowa 50703 - 8300.00 Civil Penalty Dear Mr. Huston: Enclosed you will find a copy of the documents involved in the November, 2012 tobacco violation with Kum & Go #211. Thank you for your payment. I have forwarded copies of all documents to the Alcohol and Tobacco people for their records. Consider this matter now closed. Sincerely, Sharae Akin Legal Department Enclosures C: Suzy Schares, City Clerl/ File CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS CITY OF WATERLOO, IOWA CITY ATTORNEY'S OFFICE 715 Mulberry St. • Waterloo, IA b0703 • (319) 291-4327 Fax (319) 291-4571 JAMES E. WALSH, JR., City Attorney • DAVID R. ZELLHOEFER, Assistant City Attorney February 3, 2014 Ms. Connie Larson Attorney General's Office H oover State Office Building, 2" Floor Des Moines, IA 50319 DAVID Re: Civil Tobacco Penalties JONES Ward 1 Dear Ms. Larson: CAROLYN COLE Enclosed are copies of the following: Ward 2 HAROLD • Kum & Go #211, 1976 Franklin Street, Waterloo, Iowa 50703— GETTY Acknowledgment/Settlement Agreement for First Violation and Order Ward Accepting same dated February 3, 2014. QUENTIN M. HART Very truly yous, Ward 4 RON WELPER Wards Sharae Akin BOBLegal Assistant for GREENWOOD City of Waterloo Legal Department At -Large STEVE sda SCHMITT Enclosures /� At -Large C: Suzy Schares, City Clerlc� File CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Aftlmiative Action Employer IN RE: KUM & GO 211 ACKNOWLEDGMENT/ 1976 FRANKLIN SETTLEMENT AGREEMENT WATERLOO, IOWA, 50703 FIRST VIOLATION I (we) hereby knowingly and voluntarily acknowledge that we have received the Notice of Hearing and the Complaint in the above case. I (we) hereby knowingly and voluntarily acknowledge the facts and allegations contained in the Complaint, attached hereto and incorporated herein by reference, and knowingly and voluntarily admit that the same are true and correct. I (we) hereby knowingly and voluntarily waive hearing, and submit to the statutory penalties prescribed by Iowa law. I (we) understand that this penalty will count as an official "First Violation" of Iowa Code §453A.2 pursuant to Iowa Code §453A.22. I (we) have enclosed a check for the amount of $300.00 made payable to the City of Waterloo to settle the above - referenced complaint. The above -captioned permit holder hereby waives all jurisdictional claims. Date: 013 o/ 13 NOTE: Thislmust be signed by an individual cigarette permittee, or in the case of another business entity, by individual(s) who have authority to bind the entity. If you decide to sign this ACKNOWLEDGMENT/SETTLEMENT AGREEMENT and waive your appearance at a hearing, this document, properly signed and dated, along with your $300.00 check made payable to the City of Waterloo, should be returned to: David R. Zellhoefer, Assistant City Attorney, 715 Mulberry Street, Waterloo, Iowa, 50703. Kum & Go 0422940 DATE LOC REF GROSS DISC NET DATE LOC REF GROSS DISC i NET 12/23/13 5/15/00 122313 300.00 0.00 300.00 01/22/14 8164 - CITY OF WATERLOO 300.00 0.00 300.00 THIS CHECK IS VOID WITHOUT A GREENBACKGROUND AND ANARTIFICIAL WATERMARK PATTERN ON THE BACK -HOLD AT. ANGLE TO VIEW_. Kum & Go JP11i7organ Chase Bank 6400 Westown Pkwy Milwaukee, WI West Des Moines, IA 50266-6270 (515) 226-0128 TO THE ORDER OF CITY OF WATERLOO 715 MULBERRY ST WATERLOO, IA 50703 PAY EXACTLY THIS AMOUNT Three Hundred:; Dollars 01/22/14 DATE 0422940 CHECK NUMBER AMOUNT ""`300.00 o 0 t, 2 2 91,00 1:0750000 L 91: L 28 9 3 3 3 30o SIG'uAty1RF Y?,$ P cpwr EA e;?CAfst!1VVl Dispositions, Sentences Title: STATE vs. JOYCE, RICARDO DION Case: 01071 STA0091123 (BLACK HAWK) Citation Number: 80198 Defenda nt: JOYCE, RICARDO DION Count 01 Charge Charge: 453A.2(1) -C Offense Date: DPS Number: Adjudication e: 11/07/2012 Charge: 453A.2(1) -C GUILTY - Adj.: NEGOTIATED/VOLU N PLEA Descripti 1ST OFFENSE - EMPLOYEE on: PROVIDING TOBACCO TO MINOR Arrest Date: Descripti on: Adj.Date Adj.Judg LANGLAS, KATHERINE J Commen ts: Sentence Charge: 453A.2(1) -C Sentence Date: Appeal: Facility Type: on: Restituti 11/28/2012 N Descripti on: Against Type: 1ST OFFENSE - EMPLOYEE PROVIDING TOBACCO TO MINOR 11/28/2012 1ST OFFENSE - EMPLOYEE PROVIDING TOBACCO TO MINOR Sentence FINE Sen.Judg LANGLAS, KATHERINE J e: Attorney N Drug: N Extradition: N Lic.Revo 1JS: N Batterer: ked: Fine Amount: Commen t: 100 Duration Register CN=John Q Public,O=JUDICIAL Certain details of case data are only shown to subscribers. You may logon at this time if you are a subscriber, or you may be become a subscriber by registering at this time. There is a $25.00 per month subscription fee. For exclusive use by the Iowa Courts © State of Iowa, All Rights Reserved BEFORE THE WATERLOO CITY COUNCIL IN RE: KUM & GO 211 ORDER ACCEPTING 1976 FRANKLIN ACKNOWLEDGMENT/SETTLEMENT WATERLOO, IOWA 50703 AGREEMENT—FIRST VIOLATION On this 3rd day of February, 2014, in lieu of a public hearing on the matter, the Waterloo City Council approves the attached Acknowledgment/Settlement Agreement between the above - captioned permittee and the City of Waterloo. Therefore, the Waterloo City Council FINDS that the above -captioned permittee has remitted to the City of Waterloo a civil penalty in the amount of Three Hundred Dollars ($300.00). Be advised that this sanction will count as a First Violation of Iowa Code §453A.2(1), pursuant to Iowa Code §453A.22(2)(a). IT IS, THEREFORE, ORDERED that the judgment in this matter is hereby satisfied. ATTEST: uzy Scha es, City Clerk Ernest G. Cla l�Ta Ern yor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-071 RESOLUTION APPROVING ORDER ASSESSING PENALTY OF FIRST VIOLATION AND ORDER ACCEPTING ACKNOWLEDGMENT/SETTLEMENT AGREEMENT - FIRST VIOLATION FOR KUM & GO #211, 1976 FRANKLIN STREET, AND DIRECTING EXECUTION OF SAID ORDER BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Order Assessing Penalty of First Violation and Order Accepting Acknowledgment/Settlement Agreement - First Violation dated February 3, 2014, in the amount of $300.00, in conjunction with First Violation of Iowa Code 453A.2(1) selling, giving, or otherwise supplying any tobacco, tobacco products or cigarettes to any person under eighteen years of age for Kum & Go #211, 1976 Franklin Street, Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 3rd day of February, 2014. Ernest G. lark, Mayor ATTEST: uzy Scha es, CMC City Cler Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward d HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large f„,,ANNMIG, AND DEVELOPMENT 715 Mulberry Street Waterloo, Iowa 50703-5783 s (31 9) 291-4.366 Fax (319) 291-4262 . NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: €t' Prepared: Tanuary,,2014 Dept. Head Signature: # of Attachments: SUBJECT: CURA application for tax exemptions for the construction of a new garage located at 118 Leland Street, Waterloo, Iowa 50701. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CURA application from Gerald Fries for the construction of a new garage located at 118 Leland,,f,',g, Waterloo, Iowa 50701, Valued at $15,224 and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the Consolidated Urban Revitalization Area. ADDRESS 118 Leland Street, Waterloo, Iowa 50701 LEGAL DESCRIPTION See Attached Expenditure Required: N/A Source of Funds: N/A Policy Issue: CURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Voelker, Associate Planner CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer . Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-072 RESOLUTION APPROVING APPLICATION WITH GERALD FRIES FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW GARAGE VALUED AT $15,224.00 FOR PROPERTY LOCATED AT 118 LELAND AVENUE IN THE CONSOLIDATED URBAN REVITALIZATION AREA (CURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Gerald Fries has submitted an application dated January 10, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions on the construction of a new garage valued at $15,224.00 for property located at 118 Leland Avenue, more fully described as follows: Lot No. 5 except the Northerly 97 feet thereof; the Westerly 20 feet of Lot 15 and the Easterly 45 feet of Lot No. 16, all in Block No. 2 in "Leland Park" in Waterloo, Iowa. Subject to easements, restrictions, covenants, ordinances and limited access provisions of records; and, WHEREAS, said property is located within the designated Consolidated Urban Revitalization Area (CURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the Consolidated Urban Revitalization Area (CURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the Consolidated Urban Revitalization Area (CUBA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. Resolution No. 2014-072 Page 2 PASSED AND ADOPTED this 3rd da of February, 2014. rnest G. Clark, Mayor ATTEST: C.....c.m..k s uzy Sch.�r , C City Clerk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CA ROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Larne STEVE SCHMITT At -Large a IA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street Waterloo, Iowa 50703-5783 a (319) 291-4366 Fax (3 19) 291-4262 , NOEL C. ANDERSON, Community Planning & D e. e opment Director Council Communication City Council Meeting: February 3,2014 Prepared: January 23,2014 Dept. Head Signature: # of Attachments: SUBJECT: CURA application for tax exemptions for the rehabilitation of a single family dwelling located at 1013 Lafayette St, Waterloo, Iowa 50703. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CURA application from Danielle R. Rohret for the rehabilitation of a single family dwelling located at 1013 Lafayette St., Waterloo, Iowa 50703, Valued at $118,121 and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Commercial property under the Consolidated Urban Revitalization Area. ADDRESS 1013 Lafayette Street, Waterloo, Iowa 50703 LEGAL DESCRIPTION Original Plat Waterloo East the Southeast 49 Feet Lot 7 Block 24 and the Southeast 49 Feet Lot 10 Block 24 Expenditure Required: N/A Source of Funds: N/A Policy Issue: CURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Voelker, Associate Planner CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-073 RESOLUTION APPROVING APPLICATION WITH DANIELLE R. ROHRET FOR TAX EXEMPTIONS ON THE REHABILITATION OF A SINGLE FAMILY HOME TOTALING $118,121.00 FOR PROPERTY LOCATED AT 1013 LAFAYETTE STREET IN THE CONSOLIDATED URBAN REVITALIZATION AREA (CURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Danielle R. Rohret has submitted an application dated January 23, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions on the rehabilitation of a single family home totaling $118,121.00 for property located at 1013 Lafayette Street, more fully described as follows: The Southeasterly 49 feet of Lots Nos. 7 and 10, in Block No. 24 in the Original Plat on the East Side of the Cedar River, in the City of Waterloo, Black Hawk County, Iowa. Subject to restrictive covenants, ordinances and limited access provisions of record, if any, and to existing easements; and, WHEREAS, said property is located within the designated Consolidated Urban Revitalization Area (CURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and, WHEREAS, the rehabilitation project respecting said property is in conformance with the Consolidated Urban Revitalization Area (CURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the rehabilitation on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the Consolidated Urban Revitalization Area (CUBA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following 10 -year partial exemption schedule: For the first year 80% For the second year 70% For the third year 60% For the fourth year 50% For the fifth year 40% For the sixth year 40% For the seventh year 30% For the eighth year 30% For the ninth year 20% For the tenth year 20% Resolution No. 2014-073 Page 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. PASSED AND ADOPTED this 3rd d of February, 2014. ATTEST: Si,,, Suzy Schaies, CMC City Cler -:z Ernest G. Clark, Mayor Mayor BUCK CLARK COUNCIL MEMBERS OOOOOO 96.60 DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large COMMUNITY UN€TY PLANNING AND DEVELOPMENT 715 Muft err'y Street Waterloo; Iowa 50703-5783 (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & DeveZozment Director Council Communication City Council Meeting: February 3, 201( Prepared: January 22, 2014 Dept. Head Signature: —� # of Attachments: a SUBJECT: CLURA application for tax exemptions for new single family home construction located at 4834 Yellowstone Dr, Waterloo, Iowa 50701. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CLURA application from Ben J. Caughron for the construction of a new single family home located at 4834 Yellowstone Dr., Waterloo, Iowa 50701, Valued at $250,000, and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the City Limits Urban Revitalization Area Plan. ADDRESS 4834 Yellowstone Dr, Waterloo, Iowa 50701 LEGAL DESCRIPTION Klingaman Park Fourth Addition Lot 9, Waterloo, Black Hawk County, Iowa Expenditure Required: N/A Source of Funds: N/A Policy Issue: CLURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Voelker, Associate Planner CITY WEBSITE: www.ci.waterloo-ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action'Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-074 RESOLUTION APPROVING APPLICATION WITH BEN J. CAUGHRON FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW SINGLE FAMILY HOME VALUED AT $250,000.00 FOR PROPERTY LOCATED AT 4834 YELLOWSTONE DRIVE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Ben J. Caughron has submitted an application dated January 22, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions on the construction of a new single family home valued at $250,000.00 for property located at 4834 Yellowstone Drive, more fully described as follows: Lot 29, Klingaman Park Fourth Addition, Waterloo, Black Hawk County, Iowa. Subject to easements, restrictions, covenants, ordinances and limited access provisions of record; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and, WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such construction is eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year 100% For the second year 100% For the third year 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. Resolution No. 2014-074 Page 2 PASSED AND ADOPTED this 3rd day of February, 2014. i rnest G. Clark, Mayor ATTEST: Suzy Scha es, CMC City Clerk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward HAROLD GETTY Vard3 OUEN TIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large COMMUNITY MUNIT PLANNING AND DEVELOPMENT 715 Mulberry Street - Waterloo, Iowa 50703-5783 a (319) 291-4366 Fax (319) 291-4262 . NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: February 3,2014 Prepared: January 24, 2014 Dept. Head Signature: # of Attachments: 2 SUBJECT: CLURA application for tax exemptions for new single family home construction located at 1753 Caras Rd, Waterloo, Iowa 50701. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CLUE -A application from Neal & Anna Caughron for the construction of a new single family home located at 1753 Caras Rd., Waterloo, Iowa 50701, Valued at $247,877 and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the City Limits Urban Revitalization Area Plan. ADDRESS 1753 Caras Rd, Waterloo, Iowa 50701 LEGAL DESCRIPTION Audubon Park Fourth Addition Lot 6 Expenditure Required: N/A Source of Funds: N/A Policy Issue: CLURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Voelker, Associate Planner CITY WEBSITE: www.ci.waterloo.ia-us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-075 RESOLUTION APPROVING APPLICATION WITH NEAL AND ANNA CAUGHRON FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW SINGLE FAMILY HOME VALUED AT $247,877.00 FOR PROPERTY LOCATED AT 1753 CARAS ROAD IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Neal and Anna Caughron have submitted an application dated January 9, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions on the construction of a new single family home valued at $247,877.00 for property located at 1753 Caras Road, more fully described as follows: Lot No. Six (6) in Audubon Park Fourth Addition, Waterloo, Black Hawk County, Iowa. Subject to easements, restrictions, covenants, ordinances and limited access provisions of record; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and, WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such construction is eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year 100% For the second year 100% For the third year 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. Resolution No. 2014-075 Page 2 PASSED AND ADOPTED this 3rd day of February, 2014. 4 ATTEST: Suzy c ares,_- MC City Cl •rk nest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: 2/3/14 Prepared: 1/23/14 Dept. Head Signature # of Attachments: SUBJECT: Submitted by: Approval of Main Street Waterloo's Summer 2014 Lincoln Park Schedule of Events JB Bolger- Golf & Downtown Area Maintenance Manager Recommended City Council Action: Approve schedule and staging assistance as requested. Summary Statement See attached request letter. Expenditure Required N/A Source of Funds N/A Policy Issue N/A Alternative N/A Background Information: The schedule as proposed does not interfere with any events already scheduled. If approved Leisure Services Staff will issue a Park Use Permit. !MAIN 61Q 1 �..... VV 1 11 EQLOQ DOWNTOWN CULTURAL & ENTERTAINMENT DISTRICT January 23, 2014 Mr. Paul Huting City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Dear Paul: a la East 4th Street Waterloo, Iowa 50703 Phone: 319-291-2038 Fax: 319-291-4298 info@mainstreetwaterloo.org www.mainstreetwaterloo.org On behalf of Main Street Waterloo I would like to thank you for your continued support of our events. We sincerely appreciate being able to use our downtown parks, and to call upon you to help us with our staging needs time and again. It seems hard to believe that we are already looking at 2014, but we have several events we would like to get on your calendar. Please consider this a request for use of Lincoln Park, including tables and garbage containers for Friday'loo and BBQ'Loo for the following: Friday, May 16 Friday, May 23 Friday, May 30 Friday, June 27 Friday, July 11 Friday, July 18 Saturday, July19 Friday, Aug 8 Friday, Aug 22 Friday, Sept 5 Friday, Sept 19 Friday 'loo Friday 'loo Friday'loo Friday 'loo Friday 'loo Lincoln Park Lincoln Park Lincoln Park Lincoln Park Lincoln Park BBQ'Loo Lincoln Park BBQ'Loo Lincoln Park Friday 'loo Lincoln Park Friday'loo Lincoln Park Friday 'loo Lincoln Park Friday 'loo Lincoln Park 5:30 pm — 9:30 pm 5:30 pm — 9:30 pm 5:30 pm — 9:30 pm 5:30 pm— 9:30 pm 5:30 pm — 9:30 pm 5:30 — 9:30 pm (set noon — 9:30 pm (all 5:30 pm— 9:30 pm 5:30 pm — 9:30 pm 5:30 pm — 9:30 pm 5:30 pm — 9:30 pm (set up by 2pm) (set up by 2:00 pm) (set up by 2:00 pm) (set up by 2:00 pm) (set up by 2:00 pm) up Thursday p.m.) day/overnight from Fri) (set up by 2:00 pm) (set up by 2:00 pm) (set up by 2:00 pm) (set up by 2:00 pm) As always, please feel free to call if there are any other questions or comments. Sincerely, Jcf /r Ex cu ve ire tcr Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-076 RESOLUTION APPROVING REQUEST OF MAIN STREET WATERLOO TO HOLD FRIDAY'LOO AND BBQ'LOO EVENTS AT LINCOLN PARK DURING THE SUMMER OF 2014. WHEREAS, Main Street Waterloo has requested to hold Friday'loo and BBQ'Loo events at Lincoln Park during the summer of 2014. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Main Street Waterloo to hold Friday'loo and BBQ'Loo events at Lincoln Park during the summer of 2014, be and the same is hereby approved. PASSED AND ADOPTED this 3rd day of February, 2014. %Le Ernest G. Clark, Mayor ATTEST: A.t zy Schares, CMC City Cler CITY OF WATERLOO Council/Committee Communication Committee Meeting: February 3, 2014 Prepared: January 23, 2014 Dept. Head Signature: # of Attachments: 1 SUBJECT: New appointment of Scott Wienands to the Water Works Board. Submitted by: Mayor Buck Clark Recommended City Council Action: Approval Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: • Mr. Wienands replaces Roger Burris whose term expired January 12, 2014. Mr. Wienands first term of six -years will expire 1/12/2020. Date: , 1, r I- 74 Vv , /'14,n 4 S , request to be appointed to (state preference): 1 (Name) 1. WATE,r' lir k5 2. A3// CITY OF WATERLOO, IOWA BOARDS & COMMISSIONS APPLICATION RECEIVED JAM 2 3 2014 Home Phone:.31e]-252-25 79 Cell Phone. .239_ qea / 7 Work Phone: 9 Or- 542 ®5 Home Address AO 4' e<>/da- Zipcode 0 74 / Employer /,vim //'t 7C c / Sys/6o.. ✓a c . Title/9./`E S/ ,6 h Employer Address -6-JS. .5-74A 511the sari How long have you resided in Waterloo? 6i years List current membership in organizations and offices held: c ,/ . c/AR / "z " , �»a9itD ;eOA f'i/ 71' ''c/ Vii1 en / A.5 -5a Zipcode .SD6 4,c 3 Gid Fn 1-74 e I am available for meetings: A.M. P.M. Noon I am available to serve on a Board/Commission the entire year: below) Spring Summer Evenin. s No (check Fall Winter All Seasons Briefly explain your qualifications for appointment to a designated Board/Commission: %//tom t./ALS .tt4 i�SrAr �r r n .5-1,74-L--14Itxe5 . /41 /%s) Vit, r E. /.a -{icrAl S Additional information and comments that may not be evident from information already on this form: References (include phone numbers): ...g7 5.di 6 5it%,iJ ...5749-02 3'47- 9D /7 a Etin F 4.Vee /` - 9- 79,.% A..44 y4 3rd 1ir/ . 5% I understand this application does not bind me to accept an appointment should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate training sessions. This application will remain valid and on file for one calendar year from date above. [IC mann1R gnature RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703 FAX 291-4286: PHONE 291-4301. CITY OF WATERLOO Council/Committee Communication Committee Meeting: February 3, 2014 Prepared: January 28, 2014 Dept. Head Signature: ce u"� ` # of Attachments: 1 //� SUBJECT: Appointment of Ed Otteson his first term on the Historic Preservation Commission. Submitted by: Mayor Buck Clark Recommended City Council Action: Approval Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: • Mr. Otteson fills a vacancy. His first term will expire 2/4/2017. RECEIVED JAN 2 7 2014 CITY OF WATERLOO, IOWA BOARDS & COMMISSIONS APPLICATION Date: January 27, 2014 1, Edward A. Ottesen, AIA, LEED AP BD&C , request to be appointed to (state preference): (Name) 1. Historic Preservation Commission 2. Design Review Board Home Phone: 319-234-1863 Cell Phone: 319-429-5569 Work Phone: 319-277-5636 Home Address 1941 West 6th Street Zipcode 50702 Employer Levi Architecture Title Architect Employer Address 1009 Technology Parkway, Cedar Falls, IA Zipcode 50613 How long have you resided in Waterloo? 54 years List current membership in organizations and offices held: Waterloo Lions Club - Club Secretary, District Cabinet Secretary Main Street Waterloo Design Council - member I am available for meetings: A.M. (',M) 1 oon I am available to serve on a Board/Commission the entire year: below) No (check Spring Summer Fall Winter All Seasons Briefly explain your qualifications for appointment to a designated Board/Commission: Over 28 years in the architectural field, 14 years as a registered architect. Past member of the Historic Preservation Commission. Over 10 years on the Main Street Waterloo Design Council. Additional information and comments that may not be evident from information already on this form: References (include phone numbers): Jeff Kurtz 319-291-2038 Geof Grimes 319-233-3346 Dan Levi 319-277-5636 I understand this application does not bind me to accept an appointment should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate training sessions. This application will remain valid and on file for o .; ndar ye. fro 08/03/2010 RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703 FAX 291-42RR! PHONE 291-4101_ CITY OF WATERLOO Council/Committee Communication Committee Meeting: February 3, 2014 Prepared: January 29, 2014 Dept. Head Signature: # of Attachments: 1 SUBJECT: Appointment of Allaire George to the Historic Preservation Commission. Submitted by: Mayor Buck Clark Recommended City Council Action: Approval Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: • Ms. George fills a vacancy. Her first term will expire 2/4/2017. • Date ( e-1_ / 9,-0,3(,)/.3 (fame) CITY OF WATERLOO, IOWA BOARDS & COMMISSIONS APPLICATION REC WED AUG 2 0 2013 , request to be appointed to (state preference): 1. 2. Home Phone: 3/ _ 5 3-532i, Cell Phone: /F_n23o _ 73 Y Work Phone: Home Address Z/,:f Zipcode Employer e j t) Title Employer Address How long have you resided in Waterloo? 70 years List current membership in organizations and offices held: Zipcode I am available for meetings: in A.M. t P.M. ,E1 Noon 8 Evenings I am available to serve on a Board/Commission the entire year: A Yes ❑ No (check below) ❑ Spring ❑ Summer ❑ Fall ❑ Winter ❑ All Seasons Briefly explain your qualifications for appointment to a designated Board/Commission: Additional information and comments that may not be evident from information already on this form: .% `'� ' 9 6 References (include phone numbers): (4--4 / 7a f� � -� 3� - o 7°r eke,z:iz Vs) a7i-663 2— I understand this application does not bind me to accept an appointment should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate training sessions. This application will remain valid and on file for one calendar year from date above. 08/03/2010 Signature RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703 FAX 291-4286; PHONE 291-4301. TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2014 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 4CCo °"� 4;3- a fr / 6`-7,3 /-AC'46)(I1 Copy - Department NAME(S) AND POSITION(S): Lieutenant Lisa Campbell DATE: January 21,2014 NAME OF CLASS / MEETING: Supervision & Management -Mentoring & Coaching DESTINATION: St. Paul, Minnesota DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: pr; I 1 S2.014- Atfe Lt CR e CAD_ PURPOSE OF TRAVEL: Capt.Leibold is requesting authorization to send Lieutenant Lisa Campbell to a Supervision and Management —Mentoring & Coaching Training Seminar on Feb 12-13,2014, in St. Paul, Minnesota. This 2- Day Training that is put on by the Minnesota Bureau of Criminal Apprehension will teach students how to better coach and mentor employees to becoming successful employees who reach their highest level of potential. Successful Coaches and mentors create higher productivity in their employees creating a better work environment. This travel will require lodging the night before and meals. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: Return Date: t-7, ZQdnAl DATE(S) OF MEETING: f/7, 2L/V x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $300.00 LODGING $113.00 MEALS $190.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 703.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 703.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WAT. RLOO I APPROVE THIS TRAVEL REQUEST DEPARTME I' HEAD MAYOR DATE ("131/4.1 DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Lieutenant Lisa Campbell FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2014_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance Copy - Department NAME OF CLASS / MEETING: Supervision & Management -Mentoring & Coaching DEPARTURE DATE: April 15,2014 DATE: January 21,2014 DESTINATION: St. Paul, Minnesota DEPARTURE POINT IF NOT WATERLOO: PURPOSE OF TRAVEL: Capt.Leibold is requesting authorization to send Lieutenant Lisa Campbell to a Supervision and Management —Mentoring & Coaching Training Seminar on Feb 12-13,2014, in St. Paul, Minnesota. This 2- Day Training that is put on by the Minnesota Bureau of Criminal Apprehension will teach students how to better coach and mentor employees to becoming successful employees who reach their highest level of potential. Successful Coaches and mentors create higher productivity in their employees creating a better work environment. This travel will require lodging the night before and meals. A city vehic WILL TRAVEL RE Return Date: DATE(S) OF MEETING: April 17,2014 April 16-17,2014 METHOD OF TR1 XX ESTIMATE OF C( $300.00 LC $113.00 MI $190.00 RE $100.00 MI \i J\11h!lt') 4 )s nag. Mk Cha11l�Ctf fr i ,b ►1 C (CO clam way dud) cavi LS' fl b ( cout ►1((1 Im-c'ctln 2.13/N 7 N -e1ST C howl Erii) I ur HICLE REIMBURSABLE ZED CERTIFICATION TOTAL FOR ALL: $ 703.00 TOTAL: $ 703.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF AT RLOO DEPARTME )' HEAD DATE I APPROVE THIS TRAVEL REQUEST TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY _i/0f57616 13410 / rro� 770 j�,7 ' Co. - De.artment NAME(S) AND POSITION(S): Greg Ahlhelm, Plans Examiner Jeff Siebel, Property Safety Inspector DATE: 1/16/14 NAME OF CLASS / MEETING: F3-2012 Fire Plans Examination DESTINATION Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 5/13/14 RETURN DATE: 5/13/14 DATE(S) OF MEETING: 5/13/14 PURPOSE OF TRAVEL/TRAINING Required exam WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 180.00 (ea) REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 360.00 BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 180.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR 3//cf DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY f' `` BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY /,2,GcU (/G) !r: 770 -77:17,-; % 757- 201.1 Cosy - Department NAME(S) AND POSITION(S): Greg Ahlhelm, Plans Examiner NAME OF CLASS / MEETING: Fire Plans Examiner DATE: 1/15/14 DESTINATION Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 5/4/14 RETURN DATE: 5/9/14 DATE(S) OF MEETING: 5/5/14 thru 5/9/14 PURPOSE OF TRAVEL/TRAINING Required CEU WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES X COST $ NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: 625.00 LODGING 225.00 MEALS 895.00 REGISTRATION 25.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1,770.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO TOTAL: $ REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO PA1 TN(ENf HEAD /-/ DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR 4q - DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY:21/iii' BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY /VO 67.0) /3fllo 42,a640 , 7.676) 77v 2796,) / -76"--.244 Copy - Department NAME(S) AND POSITION(S): Jeff Siebel, Property Safety Inspector DATE: 1/15/14 NAME OF CLASS / MEETING: Fire Plans Examiner DESTINATION Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 5/4/14 RETURN DATE: 5/9/14 DATE(S) OF MEETING: 5/5/14 thru 5/9/14 PURPOSE OF TRAVEL/TRAINING Required CEU WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES X COST $ NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: 625.00 LODGING 225.00 MEALS 895.00 REGISTRATION 25.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1,770.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO TOTAL: $ REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD / - 7v DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR ,913frf DATE Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: January 21, 2014 Prepared: January 13, 2014 K Dept. Head Signature: --- # of Attachments: 6 SUBJECT: A request to set the date of public hearing as February 3, 2014 for a request by the City of Waterloo to rezone 12 acres from "R -4,R -P" Planned Residence District and 110 acres from "A-1" Agricultural District to "B -P" Business Park District, located at the southeast corner of Highway 20 and Ansborough Avenue. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request to set the date of public hearing as February 3, 2014 for a request by the City of Waterloo to rezone 12 acres from "R -4,R -P" Planned Residence District and 110 acres from "A-1" Agricultural District to "B -P" Business Park District, located at the southeast corner of Highway 20 and Ansborough Avenue. The proposed rezone request will increase traffic on the surrounding streets when fully developed. A negative impact is not expected to be significant and can be minimized through access control, traffic control devices, and geometric design improvements when needed. Roads adjacent to the rezone area are Ansborough Avenue, which is classified as a Minor Arterial, and Highway 20, which is classified as a Principle Arterial. The surrounding area is mostly comprised of vacant development ground, with the exception of professional office development along the north side of Highway 20, north of the rezone area. Much of the professional office north of Highway 20 was developed in the late 1990s, up to the present. The Future Land Use Map designates the majority of this area as Business Park, Professional Offices, Commercial, and Compatible Light Industrial. Land just on the east side of Ansborough Avenue is Mixed Commercial, Medium to High Density Residential, Professional Office and Compatible Commercial. The rezone request is in conformance with the Future Land Use Map and Comprehensive Plan for this area. The site is located within the Primary Growth Area. The proposed rezone area covers areas that are zoned "A-1" Agricultural District and "R -4,R -P" Planned Residence District. A total of 12 acres will be rezoned from "R -4,R -P" Planned Residence District and 110 acres will be rezoned from "A-1" Agricultural District. Overall, a total of 122 acres is requested to be rezoned. Land to the north CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer of the rezone area was rezoned in 2004 to open up the potential for new commercial and compatible light industrial development in the area. Rezoning of the land in question would be a proactive step, as it would appropriately zone the land for new development to occur. The City has been actively purchasing property in this area for the potential of new development to occur. The plans for this area entail a business park with commercial and compatible light industrial development. At the December 3, 2013 Planning, Programming and Zoning meeting, the Commission voted unanimously in favor of the rezone request. Please find attached to this letter a staff report, aerial photo and legal description. Therefore, staff would request to set the date of public hearing as February 3, 2014 for a request by the City of Waterloo to rezone 12 acres from "R -4,R -P" Planned Residence District and 110 acres from "A-1" Agricultural District to "B -P" Business Park District, located at the southeast corner of Highway 20 and Ansborough Avenue, and publish the pertinent notice. Expenditure Required: None Source of Funds: None required Policy Issue: Zoning, Land Use, and Economic Development Alternative: Background Information: The City has been actively been purchasing farm ground in this area for future commercial and light industrial development. Currently, the City has an option on over 100 acres of land in this area. Legal Description: See attached NA:ta cc: Aric Schroeder, City Planner --file-- REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING December 3, 2013 Request to rezone approximately 12 acres of land from "R -4,R -P" Planned Residence District to "B -P" Business Park and rezone approximately 110 acres from "A-1" Agricultural District to "B -P" Business Park City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703 The proposed rezone area is located near the southeast corner of Ansborough Avenue and Highway 20. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. Rezoning the property would appear to be beneficial to the City, as this would be a proactive step in having available development land already zoned appropriately for new development to occur. The proposed rezone request will increase traffic on the surrounding streets when fully developed. A negative impact is not expected to be significant and can be minimized through access control, traffic control devices, and geometric design improvements when needed. Roads adjacent to the rezone area are Ansborough Avenue, which is classified as a Minor Arterial, and Highway 20, which is classified as a Principle Arterial. The West Shaulis Road recreational trail is located approximately 3/4 of a mile to the south along the north side of the road. The rezone area in question is zoned "R -4,R -P" Planned Residence District, and has been zoned as such since February 25, 2004. The land that is currently zoned "A-1" Agricultural District has been zoned as such since the adoption of the Zoning Ordinance. Surrounding land uses and their zoning are as follows: North — Highway 20 and existing professional office development, zoned "B -P" Business Park. South — Vacant agricultural ground zoned "A-1" Agricultural District. East — Vacant agricultural ground zoned "A-1" Agricultural District. West — Vacant agricultural ground zoned "A-1" Agricultural District, and four houses along Ansborough Avenue. The surrounding area is mostly comprised of vacant development ground, with the exception of professional office development along the north side of Highway 20, north of the rezone area. Much of the professional office north of Highway 20 was developed in the late 1 990s, up to the present. There are two single-family residences on the east side of Ansborough Avenue, and four on the west side near the rezone area. These residences were developed in the 1910s and 1950s. Rezoning of the land would not require and additional buffering or screening. 12.3.13 — S Wloo Business Park — R4RP and Al to BP Page 1 of 3 7 REQUIRED: DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: December 3, 2013 Rezoning of the land would not appear to have a negative impact upon drainage in the surrounding area. No portion of the rezone area is located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0303F, dated July 18, 2011. There are no parks or schools within the immediate vicinity of the site in question. There are no sanitary or storm sewers that are adjacent to the site. When the land is developed, sanitary sewer will be extended under Highway 20 to serve the property. The nearest water line is within West Shaulis Road to the south, which is 20" in size. The Future Land Use Map designates the majority of this area as Business Park, Professional Offices, Commercial, and Compatible Light Industrial. Land just on the east side of Ansborough Avenue is Mixed Commercial, Medium to High Density Residential, Professional Office and Compatible Commercial. The rezone request is in conformance with the Future Land Use Map and Comprehensive Plan for this area. The site is located within the Primary Growth Area. The proposed rezone area covers areas that are zoned "A-1" Agricultural District and "R -4,R -P" Planned Residence District. A total of 12 acres will be rezoned from "R -4,R -P" Planned Residence District and 110 acres will be rezoned from "A-1" Agricultural District. Overall, a total of 122 acres is requested to be rezoned. Land to the north of the rezone area was rezoned in 2004 to open up the potential for new commercial and compatible light industrial development in the area. Rezoning of the land in question would be a proactive step, as it would appropriately zone the land for new development to occur. The City has been actively purchasing property in this area for the potential of new development to occur. The plans for this area entail a business park with commercial and compatible light industrial development. There is no platting required as a part of this request. Therefore, staff recommends that the request to rezone from "A-1" Agricultural District and `R -4,R -P" Planned Residence District to "B- P' Business Park be approved for the following reasons: 1. The site in question would appear to provide sufficient space to meet all required regulations including setbacks, drainage, landscaping, screening, etc. 2. It would not appear that rezoning the land to "B -P" Business 12.3.13 — S Woo Business Park — R4RP and Al to BP Page 2 of 3 8 December 3, 2013 Park would have a negative impact upon the surrounding area, as rezoning of the land as such would fit the future plans for this area. 3. The rezone area is in compliance with the Comprehensive Plan and Future Land Use Map for this area, which designated it as Business Park, Professional Offices, Commercial, and Compatible Light Industrial, and Mixed Commercial, Medium to High Density Residential, Professional Office and Compatible Commercial, and is located within the primary growth area. 12.3.13 — S Wloo Business Park — R4RP and Al to BP Page 3 of 3 9 City of Waterloo Planning, Programming and Zoning Commission December 3, 2013 11111111. In III MA Elm WON IMMIS am. mmEOM I- Cmw-ow mom N..grZOOILIM go Is ai i•=i�c� GM NMI Com.=Alum MN NM Mr II UM :: W Is:. ME _i ••,. -VIA: f� ''imc l Area to be rezoned from R -4,R -P to B -P Southeast Corner of US Highway 20 and Ansborough Avenue Rezone R -4,R -P and A -i to B -P City of Waterloo 10 City of Waterloo Planning, Programming and Zoning Commission December 3, 2013 Tower Park Dr Area to be rezoned from R -4,R -P to B -P Southeast Corner of US Highway 20 and Ansborough Avenue Rezone R -4,R -P and A -i to B -P City of Waterloo 11 Southeast Corner of US Highway 20 and Ansborough Avenue — Rezone R-4,R-P and A-1 to B-P Looking easterly at the area to be rezoned. Looking southeasterly at the area to be rezoned. Looking north at the intersection of Ansborough Ave and US Highway 20. Looking west at existing homes along the west side of Ansborough Ave. 12 Legal Description- Rezone R -4,R -P to B -P The West 433 feet of the Southwest 1/4 of the Northwest 1/4 of Section 9, T88N, R13W, City of Waterloo, Black Hawk County, Iowa. Legal Description- Rezone A-1 to B -P The North 1/2 of the Southwest 1/4 of Section 9, T88N, R13W, City of Waterloo, Black Hawk County, Iowa, except the West 385 feet of the South 471.43 feet, and also the North 1/2 of the South 1/2 of the Southwest 1/4 of Section 9, T88N, R13W, City of Waterloo, Black Hawk County, Iowa, except the West 385 feet. APPLICATION FOR REZONING CITY OF WA IERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION WATERLOO, IOWA 319.291.4366 1. APPLICATION INFORMATION: a. Applicant's name (please print): b v10 J Address: SIS ./X,i1,katol.0 ,ncs phone: C3I 9,a(—M3C6 Fax: City: lk.kx.VJ1v L) l State: 1---4—G'p: 5-0 —)e...) .-.- b. Status of applicant: (a) Owner 6,113) Other , -]CHECK ONE): If other explain: to pc) k,S a W d- sesvtel cey\St. i oakttae,-- v 041/4, 04lv.v i e s. ch c. Property owner's name if different than above (please print): ife;-t., Address: Phone: Fax: City: State: Zip: 2. PROPERTY INFORMATION: qq a. Gen ral location of property to be re ned: C.Q �hQL`F,' CA r .S i t\A't) a a.c7 c". 4 s fv t e. b. Legal descriptioh of property to be rezoned: c. Dimensions of Proposed Zoning Boundary (Excluding Right of Way): d. Area of Proposed Zoning Boundary (Excluding Right of Way): e. Current zoning: R - Ml A-0 d- -'. Requested zoning: 13 -P f. Rea on(s) for rezoningand p oposed uses of property: ikez0,4. v I✓-� ct. vl.e.- g. Conditions (if any) agreed to: h. Other pertinent information (use reverse side if necessary): Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process (separate from rezone request). The filing fee of $300 + $10 per acre ($750 max) (payable to the City of Waterloo) is required (round amount down to nearest $10 increment). This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process, with a new filing fee. If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning, Programming, and Zoning Commission until four (4) months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the propery'n question in regards to the request. Signature of Applicai 3j/Lf ate Signature of Owner Date 13 STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1428574 NOTICE OF PUBLIC HEARING ON REZONI notice was published in the WATERLOO/CEDAR FALLS a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 01/27/2014, in the issues of 01/27/2014 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $19.43 Signe 6-L Subscribed and sworn to before me this 11 day of Notar Public Received of TAN'A L GEEK COMMISSION NO.781068 MY CCM11,11SMON EXPIRES MDVERAt3k'"R 1, ?Q16 the sum of Dollars in full for publication of the above invoice. Notary Seal: COURIER NOTICE OF PUBLIC HEARING ON REZONING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 3rd day of February, 2014, at 5:30 p.m. in the Council Chambers in the City Hall in the City of Waterloo, Iowa, a public hearing will be held by the Council of the City of Waterloo, Iowa, to approve the request by the City of Waterloo to rezone 12 acres from "R -4,R -P" Planned Resi- dence District and 110 acres from "A-1" Agricultural District to "B -P" Business Park District, generally located at the southeast corner of Highway 20 and Ansborough Avenue for the purpose of future commercial and light industrial de- velopmgnt, legally described as follows: Rezone "R -4,R -P" to "B -P" The West 433 feet of the Southwest %4 of the Northwest Y4 of Section 9, T88N, R13W, City of Waterloo, Black Hawk County, Iowa. And; Rezone "A-1" to "B -P" The North Yz of the Southwest 14 of Sec- tion 9, T88N, R13W, City of Waterloo, Black Hawk County, Iowa, except the West 385 feet of the South 471.43 feet, and also the North 1/2 of the South 1/2 of the Southwest Y4 of Section 9, T88N, R13W, City of Waterloo, Black Hawk County, Iowa, except the West 385 feet. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Wa- terloo this 21st day of January, 2014. Suzy Scharer City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5198 AN ORDINANCE AMENDING ORDINANCE NO. 5079, AS AMENDED, CITY OF WATERLOO ZONING ORDINANCE, BY AMENDING THE OFFICIAL ZONING MAP REFERRED TO IN SECTION 10-4-4, REZONING CERTAIN PROPERTY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: Section 1. That the Official Zoning Map referred to in Section 10-4-4, Rezoning Certain Property, of Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, be amended to rezone the property legally described as follows: Rezone "R -4,R -P" to "B -P" The West 433 feet of the Southwest 1,1 of the Northwest k of Section 9, T88N, R13W, City of Waterloo, Black Hawk County, Iowa; And; Rezone "A-1" to "B -P" The North of the Southwest k of Section 9, T88N, R13W, City of Waterloo, Black Hawk County, Iowa, except the West 385 feet of the South 471.43 feet, and also the North of the South of the Southwest k of Section 9, T88N, R13W, City of Waterloo, Black Hawk County, Iowa, except the West 385 feet; now zoned on the Official Zoning Map of Waterloo, Iowa, approximately 12 acres of land located at the southeast corner of Highway 20 and Ansborough Avenue, as "R -4,R -P" Planned Residence District and 110 acres from "A-1" Agricultural District, be and the same is hereby zoned as "B -P" Business Park District as above described. Section 2. That the City Clerk be, and she is hereby directed to file a certified copy of this Ordinance with the Recorder of Black Hawk County, Iowa. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: PASSED AND ADOPTED this ATTEST: February February February February 3, 2014 3, 2014 3, 2014 3, 2014 3rd day of February, 2014. ,:le -/4// eV( Ernest G. Clark, Mayor Suzy Sch:r-s, CMC City Clerk STATE OF IOWA, } Black Hawk County, SS ORDINANCE NO. 5198 I AN ORDINANCE AMENDING ORDI- NANCE NO. 5079, AS AMENDED, CITY OF WATERLOO ZONING ORDINANCE, BY AMENDING THE OFFICIAL ZONING MAP REFERRED TO IN SECTION 10-4-4, REZONING CERTAIN PROPER- TY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATER- LOO, IOWA: Section 1. That the Official Zoning Map referred to in Section 10-4-4, Rezoning Certain Property, of Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, be amended to rezone the property legally described as follows: Rezone "R -4,R -P" to "B -P" The West 433 feet of the Southwest Ya of the Northwest Ya of Section 9, T88N, R13W, City of Waterloo, Black Hawk County, Iowa; • And; Rezone "A-1" to "B -P" The North 1/2 of the Southwest 'A of Section 9, T88N. R13W, City of Waterloo, Black Hawk County, Iowa, except the West 385 feet of the South 471.43 feet, and also the North V of the South '/2 of the Southwest IA of Section 9, T88N, R13W, City of Waterloo, Black Hawk County, Iowa, except the West 385 feet; now zoned on the Official Zoning Map of Waterloo, Iowa, approximately 12 acres of land located at the southeast Corner of Highway 20 and Ansborough Avenue; as "R -4,R -P" Planned Residence District and 110 acres from "A-1" Agricultural District, be and the same is hereby zoned as "B -P" Business Park District as above described. Section 2. That the City Clerk be, and she is hereby directed to file a certified copy of this Ordinance with the Recorder of Black Hawk County, Iowa. INTRODUCED: February 3, 2014 PASSED 1st CONSIDERATION: FebruaPASSED 2nd CONSIDERATION 3, 2014 PASSED 3rd CONSIDERATION: February 3, 2014 FbruaPASSED AND ADOPTED this 3rd3dayl4 of February, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Schares, CMC City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Ordinance No. 5198 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 4th day of March, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $20.13 Subscribed and sworn to before me this i Day of raid A.D., 20 iq qcwc, Notary Public Received of the sum of Dollars. In full for publication of the above notice. JOD[ E MCKtNSTFy- COMMISSION NO.78241 MYccp s., 4.S CITY OF WA'LRLOO Council Communication City Council Meeting: February 3, 2014 Prepared: January 23, 2014 Dept. Head Signature: Joe Leibold Captain of Police # of Attachments: None SUBJECT: Permission to apply for the Governors Traffic Safety Bureau (GTSB) 405D Grant. Submitted by: Joe Leibold (Waterloo Police) Recommended City Council Action: Grant permission to apply for the GTSB Grant for the period of October 1, 2014 to September 30, 2015. Summary Statement: We have received this grant for the past several years. The funds are dedicated to the enforcement of impaired driving laws. The grant includes equipment, training related travel, educational materials and overtime for impaired driving enforcement. Expenditure Required: There are no matching funds required for this grant. The award amount is determined by September 2014. Source of Funds: Governors Traffic Safety Bureau/National Highway Traffic Safety Administration. Policy Issue: None Alternative: None Background Information: We have been involved with this program for several years. The funds provide for increased video recording equipment, training and enforcement of impaired driving. A reduction in impaired driving greatly increases the safety of our community. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-077 RESOLUTION APPROVING APPLICATION WITH IOWA GOVERNOR'S TRAFFIC SAFETY BUREAU (GTSB) FOR ALCOHOL -IMPAIRED DRIVING INCENTIVE GRANT AND DIRECTING EXECUTION OF SAID APPLICATION BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the application dated February 3, 2014, for an Alcohol - Impaired Driving Incentive Grant to be used for the purchase of equipment, educational materials and overtime for impaired driving enforcement, for the period of October 1, 2014 to September 30, 2015, by and between the Iowa Governor's Traffic Safety Bureau (GTSB) and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 3rd day of February, 2014. ATTEST: Suzy Schar s, CMC City Clerk Ernest G. Clark, Mayor �' CITY OF WATERLOO Council Communication City Council Meeting: February 3, 2014 Prepared: January 15, 2014 Dept. Head Signature: Steve Wareham # of Attachments: SUBJECT: Approval of AECOM as Designated Airport Consultant Submitted by: Steve Wareham, Interim Airport Director Recommended City Council Action: Approval of AECOM as Designated Airport Consultant. Summary Statement: On December 2, 2013 Council authorized Waterloo Regional Airport to advertise for proposals for a 5 -year Consultant Agreement. The FAA requires Part 139 Certified Airports to go through a review and selection process every five years, and the original agreement with AECOM was initiated in December of 2008. Expenditure Required: Dependent upon AIP Grants Received Source of Funds: FAA/PFC Policy Issue Alternative Background Information: AECOM has been in business in the Cedar Valley for over 58 years. They are the incumbent firm at ALO and have done an excellent job. AECOM was the only company to submit a proposal and is undeniably qualified to do this work. They have successfully completed over 200 projects at ALO over the past 50 years. This recommendation has the full support of the Airport Advisory Board and ALO staff. A:COM AECOM 319-232-6531 tel 501 Sycamore Street 319-232-0271 fax Suite 222 Waterloo, Iowa 50703 www.aecom.com CITY OF WATERLOO, IOWA WATERLOO REGIONAL AIRPORT PROFESSIONAL SERVICES AGREEMENT (2014-2018) This Agreement is made and entered by and between AECOM Technical Services, Inc., 501 Sycamore Street, Suite 222, Waterloo, Iowa, hereinafter referred to as "ATS" and City of Waterloo, Waterloo Regional Airport, 2970 Livingston Lane, Waterloo, Iowa, hereinafter referred to as "CLIENT." IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto mutually agree as follows: I. SCOPE OF SERVICES ATS shall perform professional Services (the "Services") in connection with CLIENT's facilities in accordance with the Scope of Services set forth in Exhibit A attached hereto. II. ATS'S RESPONSIBILITIES ATS shall, subject to the terms and provisions of this Agreement: (a) Appoint one or more individuals who shall be authorized to act on behalf of ATS and with whom CLIENT may consult at all reasonable times, and whose instructions, requests, and decisions will be binding upon ATS as to all matters pertaining to this Agreement and the performance of the parties hereunder. (b) Use all reasonable efforts to complete the Services within the time period mutually agreed upon, except for reasons beyond its control. (c) Perform the Services in accordance with generally accepted professional engineering standards in existence at the time of performance of the Services. If during the two year period following the completion of Services, it is shown that there is an error in the Services solely as a result of ATS's failure to meet these standards, ATS shall re- perform such substandard Services as may be necessary to remedy such error at no cost to CLIENT. Since ATS has no control over local conditions, the cost of labor and materials, or over competitive bidding and market conditions, ATS does not guarantee the accuracy of any construction cost estimates as compared to contractor's bids or the actual cost to the CLIENT. ATS makes no other warranties either express or implied and the parties' rights, liabilities, responsibilities and remedies with respect to the quality of Services, including claims alleging negligence, breach of warranty and breach of contract, shall be exclusively those set forth herein. (d) ATS shall, if requested in writing by CLIENT, for the protection of CLIENT, require from all vendors and subcontractors from which ATS procures equipment, materials or services for the project, guarantees with respect to such equipment, materials and services. All such guarantees shall be made available to CLIENT to the full extent of the terms thereof. ATS's liability with respect to such equipment, and materials obtained from vendors or services from subcontractors, shall be limited to procuring guarantees from such vendors or subcontractors and rendering all reasonable assistance to CLIENT for the purpose of enforcing the same. A:COM Page 2 (e) ATS will be providing estimates of costs to the CLIENT covering an extended period of time. ATS does not have control over any such costs, including, but not limited to, costs of labor, material, equipment or services furnished by others or over competitive bidding, marketing or negotiating conditions, or construction contractors' methods of determining their prices. Accordingly, it is acknowledged and understood that any estimates, projections or opinions of probable project costs provided herein by ATS are estimates only, made on the basis of ATS's experience and represent ATS's reasonable judgment as a qualified professional. ATS does not guaranty that proposals, bids or actual project costs will not vary from the opinions of probable costs prepared by ATS, and the CLIENT waives any and all claims that it may have against ATS as a result of any such variance. III. CLIENT'S RESPONSIBILITIES CLIENT shall at such times as may be required for the successful and expeditious completion of the Services; (a) Provide all criteria and information as to CLIENT's requirements; obtain all necessary approvals and permits required from all governmental authorities having jurisdiction over the project; and designate a person with authority to act on CLIENT's behalf on all matters concerning the Services. (b) Furnish to ATS all existing studies, reports and other available data pertinent to the Services, and obtain additional reports, data and services as may be required for the project. ATS shall be entitled to rely upon all such information, data and the results of such other services in performing its Services hereunder. IV. INDEMNIFICATION ATS agrees to indemnify and hold harmless CLIENT from and against any and all suits, actions, damages, loss, liability or costs (including, without limitation, reasonable attorneys' fees directly related thereto) for bodily injury or death of any person or damage to third party property if and to the extent arising from the negligent errors or omissions or willful misconduct of ATS during the performance of the Services hereunder. V. INSURANCE Commencing with the performance of the Services, and continuing until the earlier of acceptance of the Services or termination of this Agreement, ATS shall maintain standard insurance policies as follows: (a) Workers' Compensation and/or all other Social Insurance in accordance with the statutory requirements of the state having jurisdiction over ATS's employees who are engaged in the Services, with Employer's Liability not less than One Hundred Thousand Dollars ($100,000) each accident; (b) Commercial General Bodily Injury and Property Damage Liability and Automobile liability insurance including (owned, non -owned, or hired), each in a combined single limit of One Million Dollars ($1,000,000) each occurrence for bodily injury and property damage liability. This policy includes Contractual Liability coverage. ATS agrees to name CLIENT as Additional Insured on this policy, but only to the extent of ATS's negligence under this Agreement and only to the extent of the insurance limits specified herein. AZCOM Page 3 (c) Professional Liability Insurance with limits of $1,000,000 per claim and in the aggregate covering ATS against all sums which ATS may become legally obligated to pay on account of any professional liability arising out of the performance of this Agreement. ATS agrees to provide CLIENT with certificates of insurance evidencing the above described coverage prior to the start of Services hereunder and annually thereafter if required. ATS shall provide prompt notice to the CLIENT in the event of cancellation, material change, or non- renewal per standard ISO Acord Form wording and the policy provisions. VI. COMPENSATION AND TERMS OF PAYMENT Compensation for the Services shall be in accordance with the following: A. Compensation for the Services may be on an hourly basis in accordance with the hourly fees and other direct expenses in effect at the time the services are performed. B. In some cases, compensation may be on some other agreed to basis such as a lump sum fee. The alternate method of compensation will be agreed to by both parties as part of the Project definition and estimate. C. Compensation for AIP-eligible projects may be as a lump sum fee or on an hourly basis using cost plus fixed fee method. A not -to -exceed amount shall be provided at time of execution. If a substantial change in scope occurs, an amendment may be processed to account for the additional effort. D. ATS may bill the Client monthly for services completed at the time of billing. CLIENT agrees to pay ATS the full amount of such invoice within thirty (30) days after receipt thereof. In the event CLIENT disputes any invoice item, CLIENT shall give ATS written notice of such disputed item within ten (10) days after receipt of invoice and shall pay to ATS the undisputed portion of the invoice according to the provisions hereof. CLIENT agrees to abide by any applicable statutory prompt pay provisions currently in effect. VII. TERMINATION CLIENT may, with or without cause, terminate the Services at any time upon fourteen (14) days written notice to ATS. The obligation to provide further Services under this Agreement may be terminated by either party upon fourteen (14) days' written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party, providing such defaulting party has not cured such failure, or, in the event of a non -monetary default, commenced reasonable actions to cure such failure. In either case, ATS will be paid for all expenses incurred and Services rendered to the date of the termination in accordance with compensation terms of Article VI. ACOM Page 4 VIII. OWNERSHIP OF DOCUMENTS (a) Sealed original drawings, specifications, final project specific calculations and other instruments of service which ATS prepares and delivers to CLIENT pursuant to this Agreement shall become the property of CLIENT when ATS has been compensated for Services rendered. CLIENT shall have the right to use such instruments of service solely for the purpose of the construction, operation and maintenance of the Facilities. Any other use or reuse of original or altered files shall be at CLIENT's sole risk without liability or legal exposure to ATS and CLIENT agrees to release, defend and hold ATS harmless from and against all claims or suits asserted against ATS in the event such documents are used for a purpose different than originally prepared even though such claims or suits may be based on allegations of negligence by ATS. Nothing contained in this paragraph shall be construed as limiting or depriving ATS of its rights to use its basic knowledge and skills to design or carry out other projects or work for itself or others, whether or not such other projects or work are similar to the work to be performed pursuant to this Agreement. (b) Any files delivered in electronic medium may not work on systems and software different than those with which they were originally produced and ATS makes no warranty as to the compatibility of these files with any other system or software. Because of the potential degradation of electronic medium over time, in the event of a conflict between the sealed original drawings and the electronic files, the sealed drawings will govern. IX. MEANS AND METHODS (a) ATS shall not have control or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety measures and programs including enforcement of Federal and State safety requirements, in connection with construction work performed by CLIENT's construction contractors. Nor shall ATS be responsible for the supervision of CLIENT's construction contractors, subcontractors or of any of their employees, agents and representatives of such contractors; or for inspecting machinery, construction equipment and tools used and employed by contractors and subcontractors on CLIENT's construction projects and shall not have the right to stop or reject work without the thorough evaluation and approval of the CLIENT. In no event shall ATS be liable for the acts or omissions of CLIENT's construction contractors, subcontractors or any persons or entities performing any of the construction work, or for the failure of any of them to carry out construction work under contracts with CLIENT. (b) In order that ATS may be fully protected against such third party claims, CLIENT agrees to obtain and maintain for the benefit of ATS the same indemnities and insurance benefits obtained for the protection of the CLIENT from any contractor or subcontractor working on the project and shall obtain from that contractor/subcontractor insurance certificates evidencing ATS as an additional named insured. X. INDEPENDENT CONTRACTOR ATS shall be an independent contractor with respect to the Services to be performed hereunder. Neither ATS nor its subcontractors, nor the employees of either, shall be deemed to be the servants, employees, or agents of CLIENT. A:COM Page 5 XL PRE-EXISTING CONDITIONS Anything herein to the contrary notwithstanding, title to, ownership of, legal responsibility and liability for any and all pre-existing contamination shall at all times remain with CLIENT. "Pre- existing contamination" is any hazardous or toxic substance present at the site or sites concerned which was not brought onto such site or sites by ATS. CLIENT agrees to release, defend, indemnify and hold ATS harmless from and against any and all liability which may in any manner arise in any way directly or indirectly caused by such pre-existing contamination except if such liability arises from ATS's sole negligence or willful misconduct. CLIENT shall, at CLIENT's sole expense and risk, arrange for handling, storage, transportation, treatment and delivery for disposal of pre-existing contamination. CLIENT shall be solely responsible for obtaining a disposal site for such material. CLIENT shall look to the disposal facility and/or transporter for any responsibility or liability arising from improper disposal or transportation of such waste. ATS shall not have or exert any control over CLIENT in CLIENT's obligations or responsibilities as a generator in the storage, transportation, treatment or disposal of any pre-existing contamination. CLIENT shall complete and execute any governmentally required forms relating to regulated activities including, but not limited to generation, storage, handling, treatment, transportation, or disposal of pre-existing contamination. In the event that ATS executes or completes any governmentally required forms relating to regulated activities including but not limited to storage, generation, treatment, transportation, handling or disposal of hazardous or toxic materials, ATS shall be and be deemed to have acted as CLIENT's agent. For ATS's Services requiring drilling, boring, excavation or soils sampling, CLIENT shall approve selection of the contractors to perform such services, all site locations, and provide ATS with all necessary information regarding the presence of underground hazards, utilities, structures and conditions at the site. XII. LIMITATION OF LIABILITY CLIENT agrees that ATS's liability for the act, error or omission in its performance of services under this Agreement shall in no event exceed the amount of the total compensation received by ATS. It is intended by the parties to this Agreement that ATS's services in connection with the project anticipated herein shall not subject ATS's individual employees, officers, or directors to any personal legal exposure for the risks associated with this project. XIII. DISPUTE RESOLUTION If a dispute arises out of, or relates to, the breach of this Agreement and if the dispute cannot be settled through negotiation, then ATS and the CLIENT agree to submit the dispute to mediation. In the event ATS or the CLIENT desires to mediate any dispute, that party shall notify the other party in writing of the dispute desired to be mediated. If the parties are unable to resolve their differences within 10 days of the receipt of such notice, such dispute shall be submitted for mediation in accordance with the procedures and rules of the American Arbitration Association (or any successor organization) then in effect. The deadline for submitting the dispute to mediation can be changed if the parties mutually agree in writing to extend the time between receipt of notice and submission to mediation. The expenses of the mediator shall be shared 50 percent by ATS and 50 percent by the CLIENT. This requirement to seek mediation shall be a condition required before filing an action at law or in equity. However, prior to or during the negotiations or the mediation either party may initiate litigation that would otherwise be barred by a statute of limitations, and ATS may pursue any property liens or other rights it may have to obtain security for the payment of its invoices. A=COM Page 6 XIV. MISCELLANEOUS (a) This Agreement constitutes the entire agreement between the parties hereto and supersedes any oral or written representations, understandings, proposals, or communications heretofore entered into by or on account of the parties and may not be changed, modified, or amended except in writing signed by the parties hereto. In the event of any conflict between this contract document and any of the exhibits hereto, the terms and provisions of this contract document shall control. In the event of any conflict among the exhibits, the exhibit of the latest date shall control. (b) This Agreement shall be governed by the laws of the State of Iowa. (c) ATS may subcontract any portion of the Services to a subcontractor approved by CLIENT. In no case shall CLIENT's approval of any subcontract relieve ATS of any of its obligations under this Agreement. (d) In no event shall either party be liable to the other for indirect or consequential damages, including, but not limited to, loss of use, loss of profit or interruption of business, whether arising in contract, tort (including negligence), statute, or strict liability. (e) In the event CLIENT uses a purchase order form to administer this Agreement, the use of such form shall be for convenience purposes only, and any typed provision in conflict with the terms of this Agreement and all preprinted terms and conditions contained in or on such forms shall be deemed stricken and null and void. (f) This Agreement gives no rights or benefits to anyone other than CLIENT and ATS and does not create any third party beneficiaries to the Agreement. (g) This Agreement shall include those conditions in Exhibit B. (h) This Agreement shall include Exhibit C, Sample Individual Project Agreement. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year written below. APPROVED FOR CLIENT APPROVED FOR AECOM By: By: AK/1 Printed Name: Ernest G. Clark Title: Mayor Title: Printed Name: Douglas W. Schindel, P.E Associate Vice President Date: Date: April 9, 2014 EXHIBIT A A. Project Description This Agreement between the Client and ATS is the Professional Services Agreement to allow ATS to assist the Client with engineering and architectural services for future projects. Projects at the Waterloo Regional Airport may include the following: 1. Runway 12-30 Rehabilitation 2. Terminal Apron Rehabilitation 3. General Aviation Apron Rehabilitation 4. Rehabilitate Taxiways A and C 5. Assistance with Snow Removal Equipment Acquisition 6. Hangar Development 7. Develop FIS 8. Coordination of PFC Program 9. Additional On -Call Services, As Needed, Over the Next Five Years B. Scope of Services Services to be provided under this Agreement are as follows: 1. Services include, but are not limited to, engineering services for preliminary design, final design, bidding and construction phases including incidental special services for projects funded under the FAA Airport Improvement Program or other funding sources. 2. Professional technical services on an "on call" basis without a separate agreement for each request. 3. Services will be provided when requested by the Client and at the level of service the Client desires. 4. Proposed scope of services, estimate of the cost and estimate of start and completion dates would be provided by ATS for each project, if requested by the Client. C. Time of Completion ATS shall complete the Services for each project as defined in the applicable Individual Project Agreements. The parties anticipate that any Individual Project Agreements shall be issued between the time of the execution of this Professional Services Agreement and December 31, 2018. Exhibit B — Federal Provisions (Revised January 10, 2014) By entering into this Agreement, ATS, agrees to abide by the Federal Provisions included herein. All references made to "Contract" shall pertain to this Professional Services Agreement. All references made herein to "Contractor" shall pertain to ATS. All references made herein to "Subcontractor" shall pertain to any and all subconsultants under contract with ATS under the Professional Services Agreement. All references made herein to "Sponsor" shall pertain to the City of Waterloo. FEDERAL PROVISIONS REQUIRED FOR ALL NE CONTRACTS 1 — ACCESS TO RECORDS AND REPORTS The Contractor must maintain an acceptable cost accounting system. The Contractor agrees to provide the Sponsor, the Federal Aviation Administration (FAA), and the Comptroller General of the United States or any of their duly authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this Contract for the purpose of making audit, examination, excerpts, and transcriptions. The Contractor agrees to maintain all books, records, and reports required under this Contract for a period of not less than three years after final payment is made and all pending matters are closed. 2 — BUY AMERICAN PREFERENCE This provision is omitted as none of the identified deliverables constitute a manufactured product. 3 — CIVIL RIGHTS: GENERAL PROVISIONS The Contractor agrees that it will comply with pertinent statutes, Executive Orders and such rules as are promulgated to ensure that no person shall, on the grounds of race, creed, color, national origin, sex, age, or handicap be excluded from participating in any activity conducted with or benefiting from Federal assistance. This provision binds the Contractor through the completion of the contract. This provision is in addition to that required of Title VI of the Civil Rights Act of 1964. 4 — CIVIL RIGHTS: TITLE VI ASSURANCES Title VI Solicitation Notice: The Sponsor, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies the Contractor that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Title VI Compliance with Nondiscrimination Requirements During the performance of this Contract, the Contractor, for itself, its assignees, and successors in interest, agrees as follows: 1. Compliance with Regulations: The Contractor will comply with the Title VI List of Pertinent Nondiscrimination Statutes and Authorities, as they may be amended from time to time, which are herein incorporated by reference and made a part of this Contract. 2. Non-discrimination: The Contractor, with regard to the work performed by it during this Contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR part 21. 3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the Contractor of the Contractor's obligations under this Contract and the Acts and the Regulations relative to Non-discrimination on the grounds of race, color, or national origin. 4. Information and Reports: The Contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Sponsor or the FAA to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a contractor/subcontractor is in the exclusive possession of another who fails or refuses to furnish the information, the Contractor will so certify to the Sponsor or the FAA, as appropriate, and will set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of a Contractor's noncompliance with the nondiscrimination provisions of this Contract, the Sponsor will impose such contract sanctions as it or the FAA may determine to be appropriate, including, but not limited to: a) Withholding payments to the Contractor under the Contract until the Contractor complies; and/or b) Cancelling, terminating, or suspending the Contract, in whole or in part. 6. Incorporation of Provisions: The Contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The Contractor will take action with respect to any subcontract or procurement, as the Sponsor or the FAA may direct, as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the Contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the Contractor may request the Sponsor to enter into any litigation to protect the interests of the Sponsor. In addition, the Contractor may request the United States to enter into the litigation to protect the interests of the United States. Title VI List of Pertinent Nondiscrimination Statutes and Authorities During the performance of this Contract, the Contractor, for itself, its assignees, and successors in interest, agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); • 49 CFR part 21 (Non-discrimination In Federally -Assisted Programs of The Department of Transportation—Effectuation of Title VI of The Civil Rights Act of 1964); • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act of 1990, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation regulations at 49 CFR parts 37 and 38; • The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, the Contractor must take reasonable steps to ensure that LEP persons have meaningful access to the Contractor's programs (70 FR 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits the Contractor from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). 5 — DISADVANTAGED BUSINESS ENTERPRISES Contract Assurance (§26.13) — The Contractor and its subcontractors shall not discriminate on the basis of race, color, national origin, or sex in the performance of their contracts. The Contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this Contract, which may result in the termination of this Contract or such other remedy, as the Sponsor deems appropriate. Prompt Payment (§26.29) — The Contractor agrees to pay each subcontractor under this Contract for satisfactory performance of its contract no later than thirty (30) calendar days from the receipt of each payment the Contractor receives from the Sponsor. The Contractor agrees further to return retainage payments (if any) to each subcontractor within thirty (30) calendar days after the subcontractor's work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the Sponsor. This clause applies to both DBE and non -DBE subcontractors. 6 — FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM WAGE) This provision is incorporated by reference to 29 U.S.C. § 201, et seq. 7 — LOBBYING AND INFLUENCING FEDERAL EMPLOYEES The Contractor certifies that by executing the Contract, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been or will be paid, by or on behalf of the Contractor, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this Contract was made or entered into. Submission of this certification is a prerequisite for making or entering into this Contract imposed by Title 31, U.S.C., Section 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 8 — OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970 This provision is incorporated by reference to 29 CFR Part 1910. 9 — RIGHTS TO INVENTIONS All rights to inventions and materials generated under this Contract are subject to requirements and regulations issued by the FAA and the Sponsor of the Federal grant under which this Contract is executed. 10 — TRADE RESTRICTION CLAUSE The Contractor or subcontractor, by submission of an offer and/or execution of a contract, certifies that it: a) is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms published by the Office of the United States Trade Representative (USTR); b) has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or national of a foreign country on said list, or is owned or controlled directly or indirectly by one or more citizens or nationals of a foreign country on said list; c) has not procured any product nor subcontracted for the supply of any product for use on the project that is produced in a foreign country on said list. Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR 30.17, no contract shall be awarded to a contractor or subcontractor who is unable to certify to the above. If the Contractor knowingly procures or subcontracts for the supply of any product or service of a foreign country on said list for use on the project, the FAA may direct through the Sponsor cancellation of the contract at no cost to the Government. Further, the Contractor agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification without modification in each contract and in all lower tier subcontracts. The Contractor may rely on the certification of a prospective subcontractor unless it has knowledge that the certification is erroneous. The Contractor shall provide immediate written notice to the Sponsor if the Contractor learns that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The subcontractor agrees to provide written notice to the Contractor if at any time it learns that its certification was erroneous by reason of changed circumstances. This certification is a material representation of fact upon which reliance was placed when making the award. If it is later determined that the Contractor or subcontractor knowingly rendered an erroneous certification, the FAA may direct through the Sponsor cancellation of the contract or subcontract for default at no cost to the Government. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18, U.S.C., Section 1001. FEDERAL PROVISIONS REQUIRED FOR ALL A/E CONTRACTS EXCEEDING $10,000 11 — TERMINATION OF CONTRACT 1. The Sponsor may, by written notice, terminate this Contract in whole or in part at any time, either for the Sponsor's convenience or because of failure to fulfill the contract obligations. Upon receipt of such notice, services must be immediately discontinued (unless the notice directs otherwise) and all materials as may have been accumulated in performing this Contract, whether completed or in progress, shall be delivered to the Sponsor. 2. If the termination is for the convenience of the Sponsor, an equitable adjustment in the contract price will be made, but no amount will be allowed for anticipated profit on unperformed services. 3. If the termination is due to failure to fulfill the Contractor's obligations, the Sponsor may take over the work and prosecute the same to completion by contract or otherwise. In such case, the Contractor is to be liable to the Sponsor for any additional cost occasioned to the Sponsor thereby. 4. If, after notice of termination for failure to fulfill contract obligations, it is determined that the Contractor had not so failed, the termination will be deemed to have been effected for the convenience of the Sponsor. In such event, adjustment in the contract price will be made as provided in paragraph 2 of this clause. 5. The rights and remedies of the Sponsor provided in this clause are in addition to any other rights and remedies provided by law or under this Contract. FEDERAL PROVISIONS REQUIRED FOR ALL NE CONTRACTS EXCEEDING $25,000 12 — CERTIFICATE REGARDING DEBARMENT AND SUSPENSION By submitting a Contract for execution by the Sponsor, the Contractor certifies that at the time the Contractor submits said Contract that neither it nor its principals are presently debarred or suspended by any Federal department or agency from participation in this transaction. Certification Regarding Debarment and Suspension (Contractor Regarding Lower Tier Participants) The Contractor, by administering each lower tier subcontract that exceeds $25,000 as a "covered transaction", must verify each lower tier participant of a "covered transaction" under the project is not presently debarred or otherwise disqualified from participation in this federally assisted project. The Contractor will accomplish this by: 1. Checking the System for Award Management at website: http://www.sam.gov. 2. Collecting a certification statement similar to the Certificate Regarding Debarment and Suspension, above. 3. Inserting a clause or condition in the covered transaction with the lower tier contract. If the FAA later determines that a lower tier participant failed to tell a higher tier that it was excluded or disqualified at the time it entered the covered transaction, the FAA may pursue any available remedy, including suspension and debarment. FEDERAL PROVISIONS REQUIRED FOR ALL AIE CONTRACTS EXCEEDING $100,000 13 — BREACH OF CONTRACT TERMS Any violation or breach of terms of this Contract on the part of the Contractor or its subcontractors may result in the suspension or termination of this Contract or such other action that may be necessary to enforce the rights of the parties of this agreement. The duties and obligations imposed by the Contract Documents and the rights and remedies available thereunder are in addition to, and not a limitation of, any duties, obligations, rights and remedies otherwise imposed or available by law. 14 — CLEAN AIR AND WATER POLLUTION CONTROL Contractors and subcontractors agree: 1. That any facility to be used in the performance of the contract or subcontract or to benefit from the contract is not listed on the Environmental Protection Agency (EPA) List of Violating Facilities; 2. To comply with all the requirements of Section 114 of the Clean Air Act, as amended, 42 U.S.C. 1857 et seq. and Section 308 of the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. relating to inspection, monitoring, entry, reports, and information, as well as all other requirements specified in Section 114 and Section 308 of the Acts, respectively, and all other regulations and guidelines issued thereunder; 3. That, as a condition for the award of this Contract, the Contractor or subcontractor will notify the awarding official of the receipt of any communication from the EPA indicating that a facility to be used for the performance of or benefit from the contract is under consideration to be listed on the EPA List of Violating Facilities; 4. To include or cause to be included in any construction contract or subcontract which exceeds $100,000 the aforementioned criteria and requirements. 15 — CONTRACT WORKHOURS AND SAFETY STANDARDS ACT REQUIREMENTS 1. Overtime Requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic, including watchmen and guards, in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. 2. Violation; Liability for Unpaid Wages; Liquidated Damages. In the event of any violation of the clause set forth in paragraph (1) above, the Contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such Contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph 1 above, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph 1 above. 3. Withholding for Unpaid Wages and Liquidated Damages. The FAA or the Sponsor shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any monies payable on account of work performed by the Contractor or subcontractor under any such contract or any other Federal contract with the same Contractor, or any other Federally -assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same Contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph 2 above. 4. Subcontractors. The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs 1 through 4 and also a clause requiring the subcontractor to include these clauses in any lower tier subcontracts. The Contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs 1 through 4 of this section. EXHIBIT C (Sample Individual Project Agreement) Project Name: WATERLOO REGIONAL AIRPORT WATERLOO, IOWA FAA NO. xxxxxxx Project Description - See Attachment _ Scope of Services - See Attachment Compensation A. Compensation for Services for the Construction Phase shall be a cost plus fixed fee not -to - exceed ($xx,xx.xx). See Attachment _. General Conditions Except as specifically amended by this Individual Project Agreement, Services shall be provided in accordance with the Consultant Services Agreement for the Waterloo Regional Airport, entered between AECOM Technical Services, Inc. ("ATS"), and the City of Waterloo ("Client"), dated xxx, 20xx. APPROVED: APPROVED: CITY OF WATERLOO, IOWA AECOM TECHNICAL SERVICES, INC. By By Ernest G. Clark Douglas W. Schindel, P.E. Mayor Associate Vice President Date Date xx, 20xx L:\work\ADMIN\AGREE\PROF\WatAir AIP 2014.doc Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-078 RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT WITH AECOM TECHNICAL SERVICES, INC. OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Professional Services Agreement dated February 3, 2014, for engineering and architectural services at the Waterloo Regional Airport for a term of five (5) years, to fulfill the Federal Aviation Administration (FAA) requirements, by and between AECOM Technical Services, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 3rd day of February, 2014. Ernest G. Clark, Mayor ATTEST: uzy Schares, CMC City Clerk Council Communication City Council Meeting: February 3, 2014 Prepared: January 27, 2013 Dept. Head Signature: Number of Attachments: 6 SUBJECT: Hotel/Motel Partner Grant funding Submitted by: Aaron Buzza Recommended City Council Action: Approve Waterloo CVB Board of Directors recommendation to fund CVB Partner Grants in the following amounts: Dan Gable Wrestling Museum: $5,904 Waterloo Community Playhouse/Black Hawk Children's Theater: $11,168.40 Waterloo Center for the Arts: $41,328 Grout Museum District: $34,882 Cedar Valley Arboretum & Botanic Gardens: $5,116.80 Summary Statement: The Board of Directors of the Waterloo CVB is recommending funding for these five site-based attractions in the amounts listed. The total for the Partner Grants is 40% of the total hotel -motel tax fund for FY15 ($246,000 is the total for the entire hotel -motel tax fund for FY15). Recommended funding is based on a formula that includes out -of -county visitation and expenditures each of the attractions, and grant funds are to be used for marketing. A spreadsheet highlighting the visitation and budget of all five is being included, with FY14 figures and FY15 figures included. Expenditure Required: $98,400 Source of Funds: FY15 hotel -motel tax grant fund Policy Issue: None Alternative: Do not fund. Background Information: The application paperwork from all five is also attached. FY14 Partner Out of County Attendance of Total Expenditures of Total Average % = % of Total received** Amount DG Museum WCP/BHCT 523' 9077 5.7 14.6' 212,569.22' 647,246' 17.9 5.77 16.24 0.057 0.162 5405 15228 WCA GMD''. Total 21,051 27,471 62,173 33.9 44.2; 1,284,045 ,261,288 3,620,398.83 35.5 34.66 9,' 0.3484 0*939 32749.6 7026.6 93990.6 FY15 Partner Out of County Attendance of Total Expenditures of Total Average % = % of Total received Award Amount DG Museum 5.898' 5.7 214,757.50 6.3 6 06 WCP/BHCT 8,237 7.9 506,186 14.8 11.35 0.1135 5904 11168.4 WCA GMD Total 51,363 33,748 104,118 49.3 1,189,354.95 1,318,287.64 3,422,834.09 34.7 8.5 • 42 35.45 0.42 0.3545 41328 34882.8 98400 Waterloo Hotel -Motel Tax Partner Funding Program, FY 2015 Waterloo Hotel -Motel Tax Grant FY2015 CVB Partner Funding Program Eligibility Form Entire form MUST be typed Contact Information Name of organization: National Wrestling Hall of Fame Dan Gable Museum FEIN: 23-7233488 Check payable to (If different than above) Contact person: Kyle Klingman Address: 303 Jefferson 5t. City: Waterloo State: IA Zip: 50701 Phone number: 319-233-0745 Email: kkli a n hotorg Organization web address: nwhof.org 1. Does your organization meet all of the eligibility requirements listed below? YES • The organization must be legally organized as o An Iowa organization, incorporated under the Iowa Nonprofit Corporation Act, holding a federal 501(c)(3) tax-exempt status OR o An arts or cultural department or division of a municipal government that is incorporated in Iowa under the Iowa Nonprofit Corporation Act • The organization must be a cultural tourism attraction. It must operate as a botanical center, museum. theater, historical site, etc. • The organization must be located in Waterloo, Iowa. • The organization must own, operate, rent or lease a facility or office space that has a published street address and has regularly schedule hours of operation in which to interact with the general public. • The organization must maintain an operating budget of at least 5100,000 per year. • The organization must have their financial statements audited or reviewed annually by a third party CPA, and the most recent report will be provided to NB upon request. • The organization's facilities, programs or services must be available to visitors at least 1,040 hours per year. While an organization's major program(s) or service(s) may occur primarily during a specific time of year, other services and programming should occur and benefit visitors throughout the remainder of the year. • The organization must have at least one full-time paid professional employee who is employed year- round, works at least 1,560 hours, and is responsible for managing the organization. • The organization must have a comprehensive, multi-year strategic plan. • The organization has met these criteria for three consecutive years. if YES, please continue. If NO, we invite you to pursue funding through the EVENT/CAPITAL Grant Application. 4 Waterloo Hotel -Motel Tax Partner Funding Program, FY 2015 Please answer the following questions/provide the following infor ation: 1. Please provide information showing out -of -county visitors to your attraction month -by -month from the most recently completed fiscal year. a. What is your measurement tool for attendance? Our organization keeps a daily log of visitors. This includes signing in and obtaining zip codes. We have a different measure for events since each person registers. We have direct contact information for those people who participate in events or happenings. Our organization gets more out of county visitors due to the nature of our organization and the wrestling events that the Cedar Valley draws. 2. How does your organization market to those outside of Black Hawk County now? Our organization markets primarily to those outside Black Hawk County since the scope of our work is national. We utilize USA Wrestling and its website (themat.com) and other national wrestling websites as our primary ways to target those outside of Black Hawk County. This includes marketing during two of its major events at the UNI Dome (one in April and one in November). We also market our professional wrestling hall of fame weekend on national websites. Our Facebook site provides a large national audience. We are also featured on USA Wrestling's weekly television show and on our monthly show called "Hall of Fame Headlines'. Our weekly radio show podcast called "On the Mat" is featured on a national wrestling website. We also send direct mail pieces to those outside the area for our event. 3. Please provide a brief explanation of how you would use funds received through the CVB Partner Funding Program. Funded Partners will be required to provide a specific plan for use of granted funds at the time the contract is signed. This explanation may be more general, and helps the CVB Board and City Council get an idea of some of the ideas that may be implemented. a. Please share what ideas might be new or innovative, different than what the organization has done previously. Our organization currently has three major events that attract visitors from across the nation: The Glen Brand Wrestling Hall of Fame of Iowa, The Dan Gable Celebrity Golf Tournament, and the George Tragos/Lou Thesz Professional Wrestling Hall of Fame weekend. Specifically, our goals include expanding the celebrity golf tournament to attract new participants and high profile celebrities. We have already taken steps to get take this golf tournament to the next level. We are also exploring a national convention for vendors at the George Tragos/Lou Thesz Professional Wrestling Hall of Fame weekend. We market to our out-of-state visitors during USA Wrestling events. These weekends provide our most out-of- state visitors. 4. What is the mechanism for measuring success of the project(s). Success Is measured financially, but it is also measured by participation in our projects and our events. Numbers for our events continue to grow, which a consistent sign of improvement. Out of state visitors is a crucial factor in how we judge success. S. Please provide a detailed financial picture of your most recently completed fiscal year, including all actual revenue and expenditures. a. Please outline how funds received through this program would affect the organization's annual budget, understanding that these funds are to be used solely for marketing. 5 Waterloo Hotel -Motel Tax Partner Funding Program, FY 2015 Funds would be used to market and promote our major events, which usually include direct mail pieces and advertising. This would include bringing in high profile names to our celebrity golf tournament and to our professional wrestling weekend. It would also include promotion for our Dan Gable Gala event that would surround Dan Gable Day each year. This affects our total budget because these events are part of our sustainability and our budget includes line items for each of these events. Acknowledgment and Signature I have reviewed this Questionnaire from the City of Waterloo and Waterloo Convention and Visitors Bureau. To the best of my knowledge, the information contained in this form and any attachments is accurate and complete. The Hotel -Motel Tax Grant funds are reimbursement funds for project funding already spent, and are to be used for the express purpose as stated in the form. I, the undersigned, know full and well that if this program/project does not transpire, recommendation by the Waterloo Convention and Visitors Bureau Board of Directors for funding will be withdrawn. My organization will be responsible for refunding any portion of grant funds already received or for covering the costs for portions of the project that are non -fundable or not stated herein. 12-- 11-- 10 /3 Signature or App icant Date 6 National Wrestling Hall of Fame Waterloo, IA Financial Statements January 1, 2012 through December 31, 2012 Jan - Dec 2012 2012 Budget % of Budget Dan Gable Museum Income 485-000 • DGM Income 485-010 • Interest Earned 7.43 485-100 - Admissions 6,256.00 7,000.00 89% 485-200 - Merchandise Sales 27,331.58 20,000.00 137% 485-300 - Annual Fund 22,253.00 60,000.00 37% 485-400 • Grants 20,700.00 50,000.00 41% 485-500 • Glen Brand HOF 6,629.08 7,500.00 88% 485-510 • GBHOF-Sponsorships 3,200.00 5,000.00 64% 485-520 • GBHOF-Donations 2,920.00 1,000.00 292% 485-530 • GBHOF-Raffle/Silent Auction 170.00 485-600 • Golf Tournament 27,095.00 20,000.00 135% 485-700 • Pro Hall of Fame 9,991.50 4,000.00 250% 485-710 • Pro HOF -Sponsorships 565.00 1,000.00 57% 485-720 • Pro HOF -Donations 4,465.00 1,000.00 447% 485-800 • GR Hall of Champions 2,050.00 5,000.00 41% 485-810 • GRHOC-Sponsorships 0.00 1,000.00 0% 485-820 • GRHOC-Donations 1,350.00 500.00 270% 485-825 • DGM Special Events 15,141.95 25,000.00 485-900 • Quarterly Breakfast 0.00 485-950 • Miscellaneous Income 1,659.17 Total 485-000 • DGM Income 151,784.71 208,000.00 73% Dan Gable Musuem Income Total 151,784.71 208,000.00 73% Dan Gable Museum Expense 565-000 - DGM Payroll 565-010 • Dan Gable Museum -Director 50,250.00 51,757.50 97% 565-015 • Dan Gable Museum -Asst. Director 0.00 #DN/0! 565-020 • Dan Gable Museum -Support Pers. 22,000.08 24,000.00 92% 565-025 • Dan Gable Museum -Payroll Taxes 5,526.96 9,500.00 58% Total 565-000 - DGM Payroll 77,777.04 85,257.50 91% 565-100 • DGM Administrative Expenses 565-101 • Advertising 565-102 • Bank Charges 565-103 • Copying/Printing 565-104 • Credit Card Fees 565-105 • Dues & Subscriptions 565-106 • Internet & Website Support 565-107 - Accounting 565-108 • Software & Support 565-109 • Computer Replacement/Repair 565-110 • Casual Labor 565-111 • Conference Calls 565-112 • Postage/UPS/FedEx 565-113 • Office Supplies 565-114 - Director -Cell Phone 565-115 • Consulting Services 565-116 • Reimbursements 565-117 • FEMA 565-118 • PayPal/Ebay Fees 565-190 - DGM Utilities 565-191 • Electric 565-192 • Gas 565-193 • Water and Sewer 565-194 • Taxes & Miscellaneous 565-195 • Phone & Fax Total 565-190. DGM Utilities 565-198 • Workers Compensation Insurance 3/14/2013 9:34 AM 0.00 500.00 0% 0.00 500.00 0% 17.54 500.00 4% 780.11 2,000.00 39% 335.00 500.00 67% 567.50 #DIV/0! 0.00 #DIV/0! 0.00 1,000.00 0% 0.00 2,000.00 0% 43.50 500.00 9% 268.03 1,000.00 27% 2,225.84 3,000.00 74% 2,497.81 3,000.00 83% 296.99 850.00 35% 8,400.00 15,000.00 56% 50.00 0.00 424.10 0.00 7,693.92 3,113.59 571.72 0.00 3,076.83 14,456.06 25,000.00 58% 1,273.00 1,750.00 2013 Budget 7,000.00 25,000.00 60,000.00 50,000.00 7,500.00 5,000.00 1,000.00 25,000.00 4,000.00 1,000.00 1,000.00 5,000.00 1,000.00 500.00 25,000.00 218,000.00 218,000.00 51,757.50 24,000.00 9,500.00 85,257.50 500.00 500.00 500.00 2,000.00 500.00 2,000.00 500.00 1,000.00 3,000.00 3,000.00 850.00 15,000.00 25,000.00 1,750.00 565-199 • Auto Insurance Total 565-100 • DGM Administrative Expenses 565-200 • DGM Building Expenses 565-201- Building Liability Insurance 565-202 - Commercial Umbrella Insurance 565-203 • Flood Insurance 565-204 • Repairs & Maintenance 565-205 • Parking Lot Repair & Maint. 565-206 • Maintenance Supplies 565-208 • Termite & Pest Control 565-209 • Plaques & Displays - Museum 565-210 • Equipment 565-211 • Building Alarm Monitoring Total 565-200 • DGM Building Expenses National Wrestling Hall of Fame Waterloo, IA Financial Statements January 1, 2012 through December 31, 2012 Jan - Dec 2012 2012 Budget % of Budget -155.56 600.00 31,479.92 57,700.00 1,715.00 2,500.00 69% 294.00 500.00 59% 2,387.00 2,500.00 95% 627.92 5,000.00 13% 555.00 500.00 111% 141.81 500.00 28% 0.00 500.00 0% 91.16 1,500.00 6% 0.00 500.00 0% 371.00 500.00 74% 6,182.89 14,500.00 43% 565-300 - DGM Travel Expenses 565-301- Director -Air Travel 0.00 2,000.00 0% 565-302 • Car Rental 250.28 1,000.00 25% 565-303 • Director -Lodging 425.92 2,000.00 21% 565-304 • Director -Meals & Enter. 79.87 500.00 16% 565-305 • Director-Misc. Travel Expenses 0.00 500.00 0% 565-306 • Support Personnel -Travel 0.00 1,000.00 0% Total 565-000 • DGM Travel Expenses 756.07 7,000.00 11% 565-400 • DGM Merchandise Expenses 565-401- Shipping 70.71 565-402 • Merchandise Purchases 6,533.61 565-400 • Merchandise Purchases -Other 0.00 Total 565-400 • DGM Merchandise Expenses 6,604.32 5,000.00 132% 565-450 • DGM Quarterly Breakfast 0.00 565-500 • DGM Glen Brand HOF 565-501 • Advertising 0.00 150.00 0% 565-502 • Copying/Printing 851.17 750.00 113% 565-503 • Awards 939.81 500.00 188% 565-504 • Food 0.00 5,000.00 0% 565-505 • Travel 0.00 500.00 0% 565-506 • Lodging 3,156.81 500.00 631% Total 565-500 • DGM Glen Brand HOF 4,947.79 7,400.00 67% 565-600 • DGM Golf Tournament 15,303.30 10,000.00 153% 565-650 • Gable Donor Event 565-501 • Advertising 0.00 150.00 0% 565-502 - Copying/Printing 172.83 750.00 23% 565-503 • Awards 0.00 500.00 0% 565-504 • Food 0.00 5,000.00 0% 565-505 • Travel 0.00 500.00 0% 565-506 • Lodging 0.00 500.00 0% Total 565-650 - Gable Donor Event 172.83 7,400.00 2% 565-700 • DGM Pro Hall of Fame 565-701 • Advertising 565-702 • Copying/Printing 565-703 • Awards 565-704 • Food 565-705 - Travel 565-706 • Lodging 3/14/2013 9:34 AM 400.00 300.00 133% 228.68 1,000.00 23% 1,277.13 1,500.00 85% 24.27 4,000.00 1% 228.61 1,000.00 23% 3,448.08 1,500.00 230% 2013 Budget 56,100.00 2,250.00 500.00 2,500.00 5,000.00 750.00 500.00 500.00 1,500.00 500.00 500.00 14,500.00 2,000.00 1,000.00 2,000.00 500.00 500.00 1,000.00 7,000.00 7,000.00 150.00 750.00 500.00 5,000.00 500.00 500.00 7,400.00 10,000.00 150.00 750.00 500.00 5,000.00 500.00 500.00 7,400.00 400.00 900.00 1,500.00 3,000.00 1,000.00 2,500.00 Total 565-700 • DGM Pro Hall of Fame National Wrestling Hall of Fame Waterloo, IA Financial Statements January 1, 2012 through December 31, 2012 Jan - Dec 2012 2012 Budget % of Budget 5,606.77 9,300.00 60% 565-800 • DGM GR Hall of Champions 565-801 • Advertising 0.00 300.00 0% 565-802 • Copying/Printing 337.36 750.00 45% 565-803 • Awards 326.35 750.00 44% 565-804 • Food 2,778.87 5,000.00 56% 565-805 • Travel 350.60 1,000.00 35% 565-806 • Lodging 833.49 1,000.00 83% 565-807 . Outside Services 0.00 Total 565-800 • DGM GR Hall of Champions 4,626.67 8,800.00 53% 565-850 • DGM Special Events 565-900 • DGM Auto Maintenance and Repair Total Expense 4,626.67 2,000.00 0.00 500.00 158,084.27 207,457.50 76% 2013 Budget 9,300.00 300.00 750.00 750.00 5,000.00 1,000.00 1,000.00 8,800.00 2,000.00 214,757.50 2011 2011 Jan - Dec 2012 2013 Summary Actual Budget 2012 Budget % of Budget Budget Total Income 146,113.28 269,070.10 151,784.71 208,000.00 73% 218,000.00 Total Expense 212,611.83 269,070.10 158,084.27 207,457.50 76% 214,757.50 Net Income -66,498.55 0.00 -6,299.56 542.50 3,242.50 3/14/2013 9:34 AM 2013 Jan. Feb. March April May June July August Sept Oct. Nov. Dec. Total Adults 8 34 101 164 20 87 74 19 36 15 83 11 652 Students 12 55 112 340 2 157 42 8 2 2 145 2 879 Wrestling event 178 195 262 444 959 278 397 177 212 389 292 1705 5488 Museum event 528 1000 127 1655 # of Tour Groups 3 0 1 3 0 0 1 0 1 0 0 0 Total from Groups 25 0 18 134 0 0 25 0 15 0 0 0 TOTAL: 8674 January July Future East High used the Boys and 2 -Jan Trojans gym 25 0% Girls Club tour 9 -Jul 25 90% 7/12 George Impact Tragos/Lou Pro Show Harmony Thesz at Five 9 -Jan House tour 5 7/12-713 Professional Sullivan 1000 Wrestling Brothers, Hall of Fame 7/13 Pro HOF 0% Banget 75% Ryan Sallis used the 15 -Jan Northstar tour 10 0% 18 -Jul and group gym 5 0% Ryan Sallis used the 16 -Jan Northstar tour 10 0% 19 -Jul and group gym 5 0% February Bunger Wolves 2 -Feb Club used the gym IA Conf. Football used the Coaches library 26 -Jul Meeting 11 100% 30 0% August at Dan Gable tour Wrestling Waterloo Experienc Night Bucks e Group 5 e baseball 0% 8 -Aug game Chuck Yagla/Jim used East High used the Miller library 5 -Feb School gym 18 0% 16 -Aug meeting Golf Tourname used nt library Riley Banach used the 6 -Feb meeting 6 0% 20-Augym g Strategic Mercy used the Planning used 20 -Feb Hurst gym 13100% 21 -Aug Meeting library Golf hosted by Tourname Jim Miller Joe's nt used Day Knight meeting library 2 0% 26 -Aug Hawk opened 67 Jr. Nat'Is on (paid/unp in DM Saturday aid for 2/21-2/23 2/23 Saturday) Minot used the 22 -Feb State gym 13 100% September Book Tour 4 -Sep Group 100% 3/1-3/2 March opened 24 NAIA in on (paid/unp DM, IA Saturday aid for 3/2 Saturday) 100% October tour 3 0% 1 0% 8 50% 127 50% 15 100% Russian Film Crew for NCAA III in Maurice hosted by CR, IA Tillet (The Tom 3/15-3/16 World's Greatest Spring 3/18-3/22 Break IA Coaches Conf. 26 -Mar Meeting Boys and Girls Club April 4 -Apr EPI opened on Sunday 3/17 paid/ unpaid used library tour tour Group? tour 10 100% 213 10% 15 100 18 0 French LaTour Angel) Death Mask 3 -Oct Trick or open on Treat Saturday Downtown from 9am- 26 Oct is Neat noon held Crystal interviews Buzza for Battle of 29 -Oct Waterloo 11/1-11/3 November Pre -Season Nat'Is Husdon High 14 0% 11/4-11/8 School Waterloo Leisure used Services library 20 0% 19 -Nov meeting 3 100% 142 0% 4 0% Gable Autograph 11/1 open 9-5, 11/2 signing at open 9-5, museum 11/3 open 11/1- 12-5 134, 11/2 - 111, 11/3 - 17 used gym 95% 35 0% 20 0% 4/5-4/7 4/5 open 9-7, 4/6 FolkStyle open 9-5, 4/5 - 126, Nat'ls at 4/7 Gable 4/6 238 Crystal UNI -Dome signing 12- did/unpa Buzza 2 at UNI - Dome 95% 26 -Nov held interviews for Battle of Waterloo 5 0% Boys and Girls Club tour 8 -Apr 100 0% UNI Art hanging 24 -Apr Dept art 9 0% December Wrestling Columbus team 4 -Dec taking UNI Art High School 27 -Apr Exhibit 89 50% pictures in ring 25 0% Youth hosted by Battle of Wrestling Riley Waterloo used Clinic Banach 26 50%5 -Dec meeting library 10 0% Future East High Trojans used gym 13 -Dec 27 0% May Northern weigh -ins Plains at the 5/9-5/11 Regional museum June Kids Clinic hosted by Wartburg 5/9 - 187, 5/10 - 392, 5/11 - 178 Battle of Waterloo at the 19 -Dec reception museum 100 0% 12/20- 90% 12/21 Battle of museum Waterloo at hosted Young Arena weigh -ins Sailor Mat 26 Dec Club used gym 15 0% 1288 85% Future East 30 -Dec High Trojans 8 -Jun 30 50% 31 -Dec CV Electric cable used gym installed 21 0% 2 0% Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-079 RESOLUTION APPROVING WATERLOO CONVENTION AND VISITORS BUREAU BOARD RECOMMENDATIONS TO FUND CVB PARTNER GRANTS FOR DAN GABLE WRESTLING MUSEUM, WATERLOO COMMUNITY PLAYHOUSE/BLACK HAWK CHILDREN'S THEATER, WATERLOO CENTER FOR THE ARTS, GROUT MUSEUM DISTRICT AND CEDAR VALLEY ARBORETUM & BOTANIC GARDENS. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the recommendations from the Waterloo Convention and Visitors Bureau Board to fund CVB Partner Grants for the following, be and the same are hereby approved: Dan Gable Wrestling Museum $ 5,904.00 Waterloo Community Playhouse/Black Hawk Children's Theater $11,168.40 Waterloo Center for the Arts $41,328.00 Grout Museum District $34,882.00 Cedar Valley Arboretum & Botanic Gardens $ 5,116.80 PASSED AND ADOPTED this 3rd day of February, 2014. Ernest ATTEST: uzy Sc ares, CMC City Clerk ;A:" . Clark, Mayor The first item will be a continuation of current work. The second will be a new program. The GMD's marketing committee is currently working on strategies to develop the community days project. 4. What is the mechanism for measuring success of the project(s)? The collection of zip codes will continue to be the primary mechanism for measuring success. The amount of media coverage is also an objective measure. 5. Please provide a detailed financial picture of your most recently completed fiscal year, including all actual revenue and expenditures. Please see attached budget from FY 12-13. a. Please outline how funds received through this program would affect the organization's annual budget, understanding that these funds are to be used solely for marketing. The Museum District would not be able to engage in marketing campaigns of this magnitude without these hotel/motels dollars. The advertising efforts of the District would be much more limited in scope. Acknowledgment and Signature I have reviewed this Questionnaire from the City of Waterloo and Waterloo Convention and Visitors Bureau. To the best of my knowledge, the information contained in this form and any attachments is accurate and complete. The Hotel -Motel Tax Grant funds are reimbursement funds for project funding already spent, and are to be used for the express purpose as stated in the form. I, the undersigned, know full and well that if this program/project does not transpire, recommendation by the Waterloo Convention and Visitors Bureau Board of Directors for funding will be withdrawn. My organization will be responsible for refunding any portion of grant funds already received or for covering the costs for portions of the project that are non -fundable or not stated herein. ��• iS • f?? Signature of Applicant Date H.W. Grout Trust Fiscal Year 2012 Budget Approved Revenues: 6/2012 Budget Grant Revenue $ 301,956.29 Donations 347,750.00 Sullivan Pledges 30,000.00 City and County funds 35,000.00 Interest Income 12.00 Rental income - Grout 36,900.00 Museum store - Sales 37,500.00 Memberships 67,000.00 Admissions 101,750.00 Library/Archive services 1,040.00 Vet Registrations & Interview purchases 3,000.00 Miscellaneous Income 200.00 IT funds 33,000.00 Programs 43,855.00 Total Revenue from Operations $ 1,038,963.29 Projected endowment income Operating Revenue from Sullivan funds Operating transfers Investments Capital Account transfers Total from transfers Total Operating Revenue 75,000.00 204,324.35 279,324.35 1,318,287.64 Expenses: Wages & employee benefits $ 818,413.69 Charge card fees 2,520.00 Exhibit rental and maintenance costs 29,571.60 Rental expenses 3,000.00 Group Tour costs 575.00 Museum store restock 16,000.00 Marketing 80,654.05 Development/ Special events 15,925.00 Publications/Dues 2,665.00 Travel 6,650.00 Oral interview costs Office Supplies 9,000.00 Legal/Accounting 12,960.00 Property Insurance 45,665.00 Lobbying Utilities - Gas, Electric, Water, Phone 80,394.00 Postage - mailings and meter 8,500.00 Building & Equipment Maintenance 15,300.00 Janitorial and Kitchen supplies 6,800.00 Grounds 5,500.00 Miscellaneous expenses 1,000.00 Library 750.00 Service Contracts - Building and IT 57,632.00 Archive Services 1,125.00 Preservation 2,765.30 Program Operation Costs 37,622.00 Volunteer expenses 300.00 Total budget expenses $ 1,261,287.64 Capital Costs fy12- Van and 2 mobile exhibits $ 57,000.00 Total $ 1,318,287.64 12/23/2013 Waterloo Hotel -Motel Tax Partner Funding Program, FY 2015 Waterloo Hotel -Motel Tax Grant FY2015 CVB Partner Funding Program Eligibility Form Entire form MUST be typed Contact Information Name of organization: Cedar Valley Arboretum and Botanic Gardens FEIN: 42-1447541 Check payable to (if different than above): same Contact person: Robert Pruitt. Executive Director Address: 1927 East Orange Rd. City: Waterloo State: IA Zip: 50701 Phone number: 319.226.4966 Email: director©cedarvalleyarboretum.org Organization web address: www.cedarvallevarboretum.org 1. Does your organization meet all of the eligibility requirements listed below? / NO • The organization must be legally organized as o An Iowa organization, incorporated under the Iowa Nonprofit Corporation Act, holding a federal 501(c)(3) tax-exempt status OR o An arts or cultural department or division of a municipal government that is incorporated in Iowa under the Iowa Nonprofit Corporation Act • The organization must be a cultural tourism attraction. It must operate as a botanical center, museum, theater, historical site, etc. • The organization must be located in Waterloo, Iowa. • The organization must own, operate, rent or lease a facility or office space that has a published street address and has regularly schedule hours of operation in which to interact with the general public. • The organization must maintain an operating budget of at least $100,000 per year. • The organization must have their financial statements audited or reviewed annually by a third party CPA, and the most recent report will be provided to CVB upon request. • The organization's facilities, programs or services must be available to visitors at least 1,040 hours per year. While an organization's major program(s) or service(s) may occur primarily during a specific time of year, other services and programming should occur and benefit visitors throughout the remainder of the year. • The organization must have at least one full-time paid professional employee who is employed year- round, works at least 1,560 hours, and is responsible for managing the organization. • The organization must have a comprehensive, multi-year strategic plan. • The organization has met these criteria for three consecutive years. If YES, please continue. If NO, we invite you to pursue funding through the EVENT/CAPITAL Grant Application. 4 Waterloo Hotel -Motel Tax Partner Funding Program, FY 2015 Please answer the following questions/provide the following information: 1. Please provide information showing out -of -county visitors to your attraction month -by -month from the most recently completed fiscal year. 2013 May- 26 registered out -of -county visitors June- 41 registered out -of -county visitors July- 44 registered out -of -county visitors August- 65 registered out -of -county visitors September- 545 registered out -of -county visitors October- 13 registered out -of -county visitors November -1 registered out -of -county visitors Total registered visitors for the 2013 season - 2719 Percentage of visitors from outside Black Hawk County - 27% Total estimated 2013 visitors - 18,046 Total estimated 2013 out of town visitors (27% of total) - 4872 What is your measurement tool for attendance? This was the first year that the Cedar Valley Arboretum & Botanic Gardens had the exciting opportunity to track valuable information from our out -of -county visitors on a day to day basis. With the opening of our new Welcome Center, we are able to greet visitors that come into the Welcome Center and ask them to sign out Guest Book, which asks them where they are traveling from. However, since many of our visitors do not stop in the Welcome Center or simply visit the Arboretum after hours, the data provided above should only be considered a representative sample and not a complete totaL As part of our Strategic Plan for 2014-2015, we are beginning a 2 stage process of creating a single entrance to the Arboretum. Starting in the spring of 2014, after the completion of our new Hillside Welcome Garden, we will require that all guests enter through the Welcome Center Monday through Saturday, 9am-5pm (the Arboretum will still be open dawn to dusk). Stage 2 of the plan starts in 2015, which will include the Arboretum holding distinct hours that will be the same as our Welcome Center. With the Welcome Center being the only entrance into the Gardens, we will have the opportunity to greet and track all of our visitors. 2. How does your organization market to those outside of Black Hawk County now? The Cedar Valley Arboretum & Botanic Gardens currently markets to people living outside of Black Hawk through many different venues, including print media, radio, press releases, our website and Facebook Historically, the majority of our marketing efforts have been focused on promoting the Fall Harvest Festival, our main event of the year. For this year's Fall Harvest Festival, we ran an extensive one-month marketing campaign with Iowa Public Radio sponsorship ads that aired across the entire state of Iowa, and also a newspaper campaign that reached over 17,000 people outside of Black Hawk County weekly. 5 Waterloo Hotel -Motel Tax Partner Funding Program, FY 2015 3. Please provide a brief explanation of how you would use funds received through the CVB Partner Funding Program. Funded Partners will be required to provide a specific plan for use of granted funds at the time the contract is signed. This explanation may be more general, and helps the CVB Board and City Council get an idea of some of the ideas that may be implemented. Funds received through the CVB Partner Funding Program would be used for two purposes. The first is to help bring awareness to the Arboretum as a premier destination in the Cedar Valley by highlighting our 35 acres of beautiful gardens, which will soon be seeing many improvements. The second is to attract visitors to our Fall Harvest Festival, which has been a signature, family oriented event in the Cedar Valley for 15 years. a. Please share what ideas might be new or innovative, different than what the organization has done previously. With many of our visitors from our of town indicating that they found us through the internet, we would like to be able to explore the benefits internet advertising, especially search engine optimization. In addition, we would like to explore collaboration with other organizations in order to effectively market the Cedar Valley as an exciting place to live and visit. 4. What is the mechanism for measuring success of the project(s)? Thanks to the generous support of the Cedar Valley conununity through sponsorships, grant funding and our committed volunteers, our ability to continue to provide the beautiful grounds of the Arboretum, and our signature, family -friendly event, the Fall Harvest Festival, is success in itself. Our rubric for determining whether we are achieving our goals is measured in two ways. The first is attendance to both Arboretum as a whole and attendance to our events. The second is our levels of sponsorships and donations. 5. Please provide a detailed financial picture of your most recently completed fiscal year, including all actual revenue and expenditures. 2012 Financials- Income/Expenses Revenues Donations $12,293 Grants $94,000 Annual Appeal $85,032 Membership Dues $9,015 Special Events $20,108 Investments $359 Education $572 Sales and Rentals $3,705 Total Revenues $225,084 6 Waterloo Hotel -Motel Tax Partner Funding Program, FY 2015 Expenses by Department Administration $62,173 Education $5,443 Garden Operations $110,000 Finance $630 Marketing $2,249 Special Events $11,608 Development $2,145 Total Expenses $194,248 Net Profit (loss) $30,836 Please outline how funds received through this program would affect the organization's annual budget, understanding that these funds are to be used solely for marketing. The funds we receive from this program would greatly impact our expenses! Since we are attempting to spread awareness throughout the entire state, marketing can get very expensive. This grant truly allows us to spread our message and hopefully garner attention statewide as a premier tourist attraction. Acknowledgment and Signature I have reviewed this Questionnaire from the City of Waterloo and Waterloo Convention and Visitors Bureau. To the best of my knowledge, the information contained in this form and any attachments is accurate and complete. The Hotel -Motel Tax Grant funds are reimbursement funds for project funding already spent, and are to be used for the express purpose as stated in the form. 1, the undersigned, know full and well that if this program/project does not transpire, recommendation by the Waterloo Convention and Visitors Bureau Board of Directors for funding will zithdrawn. My organization wi I be responsible for refunding any portion of grant funds already received or for n theFofts fqr po)'tions roje-ci h t are non -fundable or not stated herein. /2-23-13 Signature of Applicant Date 7 Waterloo Hotel -Motel Tax Partner Funding Program, FY 2015 CVB Partner Funding Program Fiscal Year 2015 part of the City of Waterloo Hotel -Motel Tax Grant process The Waterloo Convention & Visitors Bureau (CVB), on behalf of the City of Waterloo is accepting funding requests from tourism -related, non-profit organizations (as qualified under IRS section 501c). The program is intended to: • Recognized that site-based attractions provide a different level of service to visitors than events. This funding provides a base -level of support that aids in planning and budgeting. • Provide regular and reliable support for tourism attractions to use in marketing outside Black Hawk County. Funding will be allocated based on a formula that factors budget and out -of -county visitors served. • Provide financial support for site-based organizations that both drive visitors and offer reasons for visitors to extend their stay in Waterloo. • Provide financial support for site-based organizations that have a positive impact on Waterloo. • Provide financial assistance for marketing outside of Black Hawk County. The program expects that CVB Partners funded through this program will: • Assume a leadership and advocacy role in the community to advance tourism in Waterloo and the mission of the Waterloo Convention & Visitors Bureau. • Provide support to the CVB staff when needed at tourism marketing shows. • Participate in cooperative advertising efforts with the Waterloo CVB, where applicable. • Provide support for the CVB in bidding events, tournaments, conventions, etc. To be eligible for this program, an organization must meet the following minimum criteria: • The organization must be legally organized as o An Iowa organization, incorporated under the Iowa Nonprofit Corporation Act, holding a federal 501(c)(3) tax-exempt status OR An arts or cultural department or division of a municipal government that is incorporated in Iowa under the Iowa Nonprofit Corporation Act • The organization must be a cultural tourism attraction. It must operate as a botanical center, museum, theater, historical site, etc. • The organization must be located in Waterloo, Iowa. • The organization must own, operate, rent or lease a facility or office space that has a published street address and has regularly schedule hours of operation in which to interact with the general public. • The organization must maintain an operating budget of at least $100,000 per year. • The organization must be able to match (dollar for dollar) the funding award received. • The organization must have their financial statements audited or reviewed annually by a third party CPA, and the most recent year's report will be provided to CVB upon request. • The organization's facilities, programs or services must be available to visitors at least 1,040 hours per year. While an organization's major program(s) or service(s) may occur primarily during a specific time of year, other services and programming should occur and benefit visitors throughout the remainder of the year. 1 Waterloo Hotel -Motel Tax:Partner Funding Program, FY 2015 • The organization must have at least one full-time paid professional employee who is employed year- round, works at least 1,560 hours, and is responsible for managing the organization. • The organization must have a comprehensive, multi-year strategic plan. • The organization must have met all of the above eligibility requirements for a minimum of three years. Until that time, the organization is invited to apply using the Events/Capital Grant application. • Should an organization that has been previously funded as a CVB Partner not meet eligibility requirements, that organization is invited to apply using the Events/Capital Grant application until the next funding cycle during which all eligibility requirements are met. If the applicant does not meet all of the above eligibility requirements, the Event/Capital Grant Application should be used. It is the responsibility of the applicant to show proof of eligibility. Applications should show how the organization brings visitors to Waterloo throughout the year. Grants awarded are intended to support marketing projects that help draw visitors to Waterloo. Organizations must be able to show results of grant dollars spent (e.g. Increased visitation, increased website traffic, etc.) Additional information: • Applicants may not also apply using the Event/Capital grant application during the same fiscal year. • Funding through this project must be matched, dollar for dollar, by the Partner Organization. Those funds must be directly related to marketing. Staff costs may be included as matching funds, but only where specifically related to the marketing project(s) funded through this program. o Only the funds a Partner can match (and show the match) will be provided, should the . o Applicants must show matching funds of 50% or more of the total project cost. The grant will fund no more than 50% of the actual total project cost. Partners funded through this program will be required to sign a contract with the CVB that will outline specifically how funds will be spent. • Partners will be required to submit a detailed final report, including specific information about marketing projects, results, additional dollars spent, copies of invoices and proof of payment. • Grant funds are available only after all grant dollars have been spent and final report has been received and reviewed. No grant dollars will be paid in advance. No exceptions will be made. • Funding will be allocated to applicants based on a formula that factors overall budget and out -of -county visitors. o Applicants must show out -of -county visitation in a month -by -month format from the organization's most recently completed fiscal year. ■ If this data is not specifically available or currently collected, an estimate that must be mutually agreed upon by the organization and the CVB Director shall be used for one year. A more specific mechanism for measurement must be developed to provide the correct data for any subsequent year's grant cycle. o Applicants will be required to provide actual revenues and expenses from the organization's most recently completed fiscal year. • Funds may be used solely for marketing projects, or projects that are intended specifically to bring visitors from out -of -county (see fundable items listed below). Any use of grant money for items not listed will result in total funding being reduced by the amount spent on non -fundable items. • Funding is for projects that occur between July 1, 2013 and June 30, 2014 only. • Funding must be used for the project designated on the signed contract or funding may be forfeited. 2 Waterloo Hotel -Motel Tax Partner Funding Program, FY 2015 • All project printed materials, signage or advertising must contain the words, "Sponsored in part by a City of Waterloo Hotel -Motel Tax Grant" and a logo, which will be provided at the request of the grantee. • In order to be considered for funding through the CVB Partner Program, applicants must meet with Aaron Buzza prior to submitting application. No applications will be considered without attendance. Fundable items: • Advertising and Marketing (Print/Electronic/Billboard) • Direct mail campaign expenses, including design, printing and postage • Entertainment and honorariums for events • Printed materials that promote visits to the event/project prior to the event occurring • Travel Shows o Funding for booth space, registration fees, and travel related to the show • Marketing and design services General instructions: Partners must include one hard copy of the application, including all additional information requested as well as one electronic copy of the grant, sent to aaron(atravelwaterloo.com. Grants will not be accepted until both versions of the application are received by the CVB. Send or deliver completed applications and copies to: Timeline: November 22, 2013 December 23, 2013 January/February 2014 February, 2014 May, 2014 June 1, 2014 July 1, 2014 30 days after event/project due to CVB Waterloo CVB Attn: Grants 500 Jefferson St. Waterloo, IA 50701 CVB Partner Funding Program Eligibility Questionnaire available Eligibility Questionnaire due to CVB CVB Board meets and makes recommendations to Waterloo City Council Partners will be notified of funding results Partners will meet together with CVB to discuss marketing plans Contract/Marketing Plan due to CVB Funds available after completion of project One copy and one electronic copy of project evaluation form and final report Note: Awarded grant money will be distributed in full from the City of Waterloo approximately one month following the recipient's submission of two copies of the completed project evaluation form for the funded project. Evaluations are to be returned within 30 days of the completion of the event or project. Failure to provide this final report will result in the delay or loss of grant funds. Failure to utilize grant funds for the use(s) provided in this grant application may result in funding being disallowed, reduced or delayed. Use of approved funds for non fundable items may result in funding being disallowed or reduced. 3 Glen Brand Wrestling Hall of Fame of 9 -Jun Iowa families visited museum before banquet 278 80% 5871 total Dan Gable held at Celebrity Sunnyside Golf Country Tourname Club 10 -Jun nt 250 60% 4011 out of county 6/13 - 77, Kids 6/14 - Northern at Young 132, 6/15 - Plains Arena 10 Regional paid/unpa 6/13-6/15 id 80% 68% Coaches used 13 -Jun Clinic library 25 100% Greco- Roman hosted by Clinic Chas Betts o 26 90% Freestyle hosted by Clinic Doug 14 -Jun Schwab 21 90% WATERLOO soUMUHITY PLAYHOUSE MOW Walker Building • 224 Commercial Street • P.O. Box 433 • Waterloo, IA 50704 Business Office: 319.235.0367 • Costume Shop: 319.232.4932 • Box Office: 319.291.4494 December 23, 2013 Waterloo CVB Attn: Grants 500 Jefferson Street Waterloo, IA 50701 Dear Grants Review Panel: Enclosed is one hard copy of the Waterloo Hotel -Motel Tax Partner Funding Program, FY 2015 application on behalf of the Waterloo Community Playhouse/Black Hawk Children's Theatre. An electronic copy has also been sent to Aaron Buzza, per the application instructions. We are glad to be part of the Downtown Waterloo Cultural District and hope to expand the marketing strategies we utilize to support the entire district. WCP/BHCT is already working to bring up the curtain for an outstanding season in 2014-2015 while also celebrating 50 years of Black Hawk Children's Theatre programming, saying goodbye to an icon in our history as Chuck Stiwill retires at the beginning to the season, and welcoming a new artistic director to our community. Please let me invite you to personally be a part of your community theatre. If you haven't made a visit recently as a volunteer or an audience member, please come! You're always welcome to join us onstage, backstage or in the audience. I hope to see each of you soon in the Hope Martin Theatre. Thank you for your consideration of our application and the opportunity to promote the rich cultural attractions available in our city. On with the show! Constance Grimm Executive Director Waterloo Hotel -Motel Tax Partner Funding Program, FY 2015 Waterloo Hotel -Motel Tax Grant FY2015 CVB Partner Funding Program Eligibility Form Entire form MUST be typed Contact Information Name of organization Waterloo Community Playhouse/Black Hawk Children's Theatre FEIN 42-6018117 Check payable to (if different than above) Contact person Constance Grimm, Executive Director Address 224 Commercial Street City Waterloo State Iowa Zip 50701 Phone number 319.235.0367 Email constance@wcpbhct.org Organization web address www.wcpbhct.org 1. Does your organization meet all of the eligibility requirements listed below? • The organization must be legally organized as o An Iowa organization, incorporated under the Iowa Nonprofit Corporation Act, holding a federal 501(c)(3) tax-exempt status OR o An arts or cultural department or division of a municipal government that is incorporated in Iowa under the Iowa Nonprofit Corporation Act • The organization must be a cultural tourism attraction. It must operate as a botanical center, museum, theater, historical site, etc. • The organization must be located in Waterloo, Iowa. • The organization must own, operate, rent or lease a facility or office space that has a published street address and has regularly schedule hours of operation in which to interact with the general public. • The organization must maintain an operating budget of at least $100,000 per year. • The organization must have their financial statements audited or reviewed annually by a third party CPA, and the most recent report will be provided to CVB upon request. • The organization's facilities, programs or services must be available to visitors at least 1,040 hours per year. While an organization's major program(s) or service(s) may occur primarily during a specific time of year, other services and programming should occur and benefit visitors throughout the remainder of the year. • The organization must have at least one full-time paid professional employee who is employed year- round, works at least 1,560 hours, and is responsible for managing the organization. • The organization must have a comprehensive, multi-year strategic plan. • The organization has met these criteria for three consecutive years. If YES, please continue. If NO, we invite you to pursue funding through the EVENT/CAPITAL Grant Application. 1 Waterloo Hotel -Motel Tax Partner Funding Program, FY 2015 Please answer the following questions/provide the following information: 1. Please provide information showing out -of -county visitors to your attraction month -by -month from the most recently completed fiscal year. Below is a chart listing the out -of -county audience members of WCP/BHCT in fiscal year 2013. Month # Out -of -county Visitors July 2012 1624 August 2012 39 September 2012 986 October 2012 524 November 2012 526 December 2012 710 January 2013 373 February 2013 721 March 2013 609 April 2013 430 May 2013 1557 June 2013 138 TOTAL 8,237 Note: There is no performance on stage in August or June. Visitors in those months came to the Costume Rental Shop and/or attended the Spotlight Run 5K fundraiser in June. a. What is your measurement tool for attendance? Attendance is measured using our ticketing reservation software and a sign in sheet in our costume rental shop. 2. How does your organization market to those outside of Black Hawk County now? WCP/BHCT uses three basic categories of marketing to reach potential customers outside of Black Hawk County. These include: • Advertising/Marketing — print ads in newspapers, tourism guides, and programs of other theatres; radio ads; TV interviews and ads; ticket giveaways; electronic event calendars, social media channels (Facebook, Twitter, YouTube, ConstantContact) • Direct Mail — bimonthly Callboard newsletter • Printed Materials — season brochures, show posters, playbills 3. Please provide a brief explanation of how you would use funds received through the CVB Partner Funding Program. Funded Partners will be required to provide a specific plan for use of granted funds at the time the contract is signed. This explanation may be more general, and helps the CVB Board and City Council get an idea of some of the ideas that may be implemented. The overall goal will be to expand the marketing efforts to target out -of -county visitors, building upon a mix of strategies. These efforts will include: • Advertising/Marketing — print ads in newspapers, tourism guide, and programs of other cultural events; radio ads; electronic event calendars, social media channels (Facebook, Twitter, YouTube, ConstantContact) ➢ Advertising will include ads in newspapers outside of Black Hawk County on a more consistent basis; inclusion in additional tourism guides and participation in promotional events that seek to bring more visitors to Northeast Iowa from other areas of Iowa; 2 Waterloo Hotel -Motel Tax Partner Funding Program, FY 2015 reviewing current radio ad placements and giving consideration to ads in radio markets outside of Black Hawk County; placement on event calendars of organizations marketing to other geographic locations; utilizing volunteer cast and crew connections to target marketing to their hometowns outside of the county; growing social media channels to increase traffic to our sites/channels and increase the number of subscribers • Direct Mail — bimonthly Callboard newsletter; postcards ➢ Create special ads and campaigns that can be included in direct mail pieces that promote the Downtown Waterloo Cultural District; design and distribute postcards to highlight special packages and promotions • Printed Materials — season brochures, show posters, playbills, tickets ➢ Include more out -of -county locations for distribution of season brochures and show posters; highlight area attractions in playbills and print coupons to encourage visitors to continue discovering attractions in Waterloo • Travel Shows — event booth registration, marketing materials and travel ➢ Participate in travel shows to promote the Downtown Waterloo Cultural District ➢ Participate in traveling performances to promote the work of WCP/BHCT to new audiences, with funding being used to print marketing materials spotlighting the WCP/BHCT shows that take place in Waterloo. a. Please share what ideas might be new or innovative, different than what the organization has done previously. One new concept will be the use of e -marketing to expand the knowledge of our out-of-town guests about what else there is to see and do in the area. WCP/BHCT will be switching to a new ticketing system that has integrated e -marketing tools that will allow us to better share such messages. We will also be leveraging the 50`h anniversary of the Black Hawk Children's Theatre in a media campaign intended to highlight the importance of providing year-round dramatic arts programming for children and the benefit to children onstage, backstage and in the audience from participating in live, peer-to-peer theatrical productions. We also plan to build on new strategies that we began implementing in FY2014. We continue to be interested in pursuing more partnership based marketing concepts that motivate people outside of Black Hawk County to not just come and enjoy a show, but to stay and discover more of the great spaces and places in Waterloo. One such success in the partnership based model is the "Stay and Play" coupon we began offering to our BHCT audience members which offered a discount to stay and utilize the Phelps Youth Pavilion after a show. We also hope to expand our partnership with the RiverLoop to offer more pre -show dinners, which encourages patrons to spend a little more time in Waterloo and also provides a positive message about what is happening downtown. We would also like to work more toward shared advertising for the Downtown Waterloo Cultural District as a whole or combined advertising with some or all of the partners funded through the Waterloo Hotel -Motel Tax Partner Funding Program. In addition, we would like to finalize and implement reduced admission to any of the venues within the Downtown Waterloo Cultural District in a mutually beneficial way. We also believe there is potential to create specialty group packages for bus tours or class/family reunions in partnership 3 Waterloo Hotel -Motel Tax Partner Funding Program, FY 2015 with other Waterloo venues and we have begun to work on a new theatre troupe that can provide mystery dinner theatre events for this purpose. We can also offer additional meeting space and kitchen facilities in the WCP/BHCT Walker Building when needed. Finally, we are currently in negotiation with Gallagher Bluedorn Performing Arts Center to provide one of our BHCT shows as a traveling show in their Kaleidoscope series which provides an opportunity to expand our marketing exposure and gain more interest in the BHCT shows as a whole. The short term of that agreement means taking performances outside of Black Hawk County to new audiences with the long-term goal of drawing interest in our performances and bringing new audience members and volunteers to our main stage performances in Waterloo. In the coming year, we intend to continue to build new partnerships and expand existing partner opportunities, which we believe are vital to the success of our organization. These partnerships will also allow us to expand our reach and bring more visitors to our community. 4. What is the mechanism for measuring success of the project(s)? Success of the project will be measured primarily in attendance, with the goal of increasing the number of out -of -county visitors joining our audiences. As we pursue new and innovative marketing strategies, we will also view success in the number of partnership based marketing concepts we are able to accomplish. In addition, we will measure the impact of electronic marketing, seeking increases in the number of e - newsletter subscribers and total traffic to our website, online ticketing system, and social media channels. 5. Please provide a detailed financial picture of your most recently completed fiscal year, including all actual revenue and expenditures. WCP/BHCT 2012-2013 Finance Report as of June 30, 2013 INCOME Ticket Sales 186,924 Other Sales 33,771 Fundraising 270,424 Miscellaneous 1,169 TOTAL INCOME 492,288 EXPENSE Direct Production Cost 30,099 Indirect Production Cost 12,577 Box Office Expense 5,673 Marketing Expense 31,675 Other Cost of Sales 2,508 Fundraising 1,789 Personnel 295,200 Business Operations 123,701 Miscellaneous Expense 2,964 TOTAL EXPENSE 506,186 SURPLUS (DEFICIT) (13,898) 4 Waterloo Hotel -Motel Tax Partner Funding Program, FY 2015 a. Please outline how funds received through this program would affect the organization's annual budget, understanding that these funds are to be used solely for marketing. It is anticipated that funds will be used to supplement and expand the marketing budget, allowing additional expenditures on marketing to potential out -of -county visitors. It is also anticipated that the increased marketing efforts will have a positive impact on projected income as more people attend performances in response to new marketing strategies. Acknowledgment and Signature I have reviewed this Questionnaire from the City of Waterloo and Waterloo Convention and Visitors Bureau. To the best of my knowledge, the information contained in this form and any attachments is accurate and complete. The Hotel -Motel Tax Grant funds are reimbursement funds for project funding already spent, and are to be used for the express purpose as stated in the form. I, the undersigned, know full and well that if this program/project does not transpire, recommendation by the Waterloo Convention and Visitors Bureau Board of Directors for funding will be withdrawn. My organization will be responsible for refunding any portion of grant funds already received or for covering the costs for portions of the project that are non -fundable or not stated herein. 12/23/2013 Signature of Applicant Date 5 Waterloo Hotel -Motel Tax Partner Funding Program, FY 2015 Waterloo Hotel -Motel Tax Grant FY2O15 CVB Partner Funding Program Eligibility Form Entire form MUST be typed Contact Information Name of organization Waterloo Center for the Arts FEIN 42-6005327 Check payable to (if different than above) Contact person Laura Stammler Address 225 Commercial Street City Waterloo State Iowa Zip 50701 Phone number 319-291-4490 Email laura.stammler@waterloo-ia.org Organization web address www.waterloocenterforthearts.org 1. Does your organization meet all of the eligibility requirements listed below? X YES / NO • The organization must be legally organized as o An Iowa organization, incorporated under the Iowa Nonprofit Corporation Act, holding a federal 501(c)(3) tax-exempt status OR o An arts or cultural department or division of a municipal government that is incorporated in Iowa under the Iowa Nonprofit Corporation Act • The organization must be a cultural tourism attraction. It must operate as a botanical center, museum, theater, historical site, etc. • The organization must be located in Waterloo, Iowa. • The organization must own, operate, rent or lease a facility or office space that has a published street address and has regularly schedule hours of operation in which to interact with the general public. • The organization must maintain an operating budget of at least $100,000 per year. • The organization must have their financial statements audited or reviewed annually by a third party CPA, and the most recent report will be provided to CVB upon request. • The organization's facilities, programs or services must be available to visitors at least 1,040 hours per year. While an organization's major programs) or service(s) may occur primarily during a specific time of year, other services and programming should occur and benefit visitors throughout the remainder of the year. • The organization must have at least one full-time paid professional employee who is employed year- round, works at least 1,560 hours, and is responsible for managing the organization. • The organization must have a comprehensive, multi-year strategic plan. • The organization has met these criteria for three consecutive years. If YES, please continue. If NO, we invite you to pursue funding through the EVENT/CAPITAL Grant Application. 4 Waterloo Hotel -Motel Tax Partner Funding Program, FY 2015 Please answer the following questions/provide the following information: 1. Please provide information showing out -of -county visitors to your attraction month -by -month from the most recently completed fiscal year. Month Visitors Out -of -County Visitors % Out -of -County Visitors July August September October November December January February March April May June Total 11,147 10,030 11,479 14,963 11,838 13,577 14,886 5,938 13,459 9,295 12,405 10,477 139,494 3,422 4,727 5,512 3,735 2,428 2,121 1,340 1,737 2,958 7,827 7,075 8,481 51,363 31% 47% 48% 25% 21% 16% 9% 29% 22% 84% 57% 81% 37% The above chart showing out -of -county visitors from this past fiscal year is based on a sample of data collected by the Waterloo Center for the Arts. This data represents zip codes collected from admissions to the Phelps Youth Pavilion, tours, birthday parties, weddings, room rentals (excluding local groups who meet on a regular basis), and a sample of ticketed outdoor events. A percentage of out -of -county zip codes collected at the Phelps Youth Pavilion, tours, birthday parties, room rentals, and ticketed events during certain months of which outdoor events were held (July -September and April -June) was used to determine the percentage of out -of -county zip codes during similar months for free outdoor events held at the RiverLoop Amphitheatre and Expo Plaza. The above data does not reflect numbers from our many programs, classes, exhibitions and events throughout the year. In addition to this data, listed below are a few highlighted statistics from this past fiscal year. • During the World's Greatest Spring Break (March 18-22, 2013), the Phelps Youth Pavilion and College Square FunSpace welcomed 3,930 visitors from 66 zip codes. • The Phelps Youth Pavilion daily admission (July 2012 -June 2013), attracted visitors from 159 zip codes, representing 33 states and 7 countries. • The Waterloo Center for the Arts' room rentals (July 2012 -June 2013), attracted visitors from more than 30 states and 2 countries, resulting in well over 708 hotel rooms. a. What is your measurement tool for attendance? There is an admission charge to the Phelps Youth Pavilion and College Square FunSpace so the Center's Point of Sale system tracks the number of visitors to the Pavilion and visitor zip code data is collected with admission. We also have a pre -registration system in place for most of our programs/classes/workshops which allows us to track attendance in that way. In regards to the demographics of our attendees, we have implemented zip code tracking where we collect zip codes of our visitors to the Phelps Youth Pavilion and from tours and birthday parties. In addition, we gather demographic information and zip codes from our guest book entries. Demographics and number of hotels utilized from room rentals are requested and collected from 5 Waterloo Hotel -Motel Tax Partner Funding Program, FY 2015 rental groups. Attendance from room rentals is recorded as part of the rental contract. As for many of our outdoor events or programs/exhibitions with free admission, the number of participants is tracked and recorded in the weekly staff minutes throughout the year. Attendance from ticketed events and concerts is collected from online ticketing sites that track the number of tickets sold and zip codes. 2. How does your organization market to those outside of Black Hawk County now? We utilize a variety of media outlets to reach potential visitors from outside Black Hawk County. Our online presence through our own websites, email blasts, community and media calendars, social media outlets such as Facebook and Twitter, in addition to association/tourism websites have all assisted in increasingly and efficiently expanding our reach outside the county. For example, within this past fiscal year, 16,187 visits to our webpage (www.waterloocenterforthearts.org) were from 66 countries/territories and 9,881 webpage visits were from 224 cities in Iowa. In addition to social media and online marketing (KWWL.com, KGAN.com, desmoinesregister.com, etc.), we have utilized television (KWWL and Mediacom), radio (Iowa Public Radio), billboards, and print advertising (Waterloo/Cedar Falls Visitors Guide, Eastern Iowa Tourism Visitors Guide, The Iowan and Telegraph Herald) to reach people outside Black Hawk County. 3. Please provide a brief explanation of how you would use funds received through the CVB Partner Funding Program. Funded Partners will be required to provide a specific plan for use of granted funds at the time the contract is signed. This explanation may be more general, and helps the CVB Board and City Council get an idea of some of the ideas that may be implemented. The Waterloo Center for the Arts (WCA) attracts many visitors from both within and outside of Black Hawk County. We offer a diverse collection of permanent artwork, including the world's largest public collection of Haitian Art in addition to an impressive collection of Midwest Art, American Decorative Arts, International Folk Art and Mexican Folk Art. The Center also features changing exhibitions in five galleries throughout the building as well as public artwork on display in the community. We offer programs, classes and workshops for adults, kids and families in addition to community events, concerts and festivals both at the Center and at the RiverLoop Amphitheatre and Expo Plaza. We attract many out -of -county and out- of-state visitors with our outstanding rental facilities for weddings, meetings and events and have welcomed more than 100,000 visitors to the Phelps Youth Pavilion, a hands-on children's museum, since it opened in 2008. We also feature a unique Gift Store and house the Hope Martin Theatre which is home to the Waterloo Community Playhouse and Black Hawk Children's Theatre. The WCA welcomed the addition of the RiverLoop Amphitheatre, Arts Mall and Mark's Park in June 2012. These state-of-the-art outdoor venues in addition to the Expo Plaza, have expanded the attraction of downtown Waterloo as a destination, as they sit adjacent to the Center and within blocks of many local attractions. The WCA manages the rentals, programming, and promotion of these spaces and welcomes the opportunity to utilize these venues to expand our offerings and programming reach to attract different groups and events to Waterloo because of the unique attractions we have. This past season, we partnered with several community organizations and businesses to offer a variety of concerts, festivals and events in these new spaces that attracted visitors from all over (RiverLoop Arts Festival, Chalk the Block, RiverLoop Rhythms concert series, Stem & Stein: Food, Beer and Wine Fest, Easton Corbin concert, Fiesta de Mayo Celebration, Municipal Band concerts, local high school music concerts, WCF Symphony concert, Zombie Ball, in addition to hosting/renting the spaces for many outside events, fundraisers and conferences. 6 Waterloo Hotel -Motel Tax Partner Funding Program, FY 2015 Marketing funds from this grant will be used to promote the Waterloo Center for the Arts' exhibitions, rental facilities, special events and programs, in addition to promoting the Phelps Youth Pavilion and RiverLoop Facilities which include the Amphitheatre, Mark's Park and Expo Plaza. Our changing exhibitions, celebrated collections, award winning children's museum and state-of-the-art outdoor entertainment venues have become destinations for travelers from across the nation and our room rentals have attracted international visitors to both our building and Waterloo. Our umbrella of services and venues provide a unique opportunity to appeal to a variety of visitors of all ages. We offer meaningful experiences that encourage visitors to come back and visit Waterloo again. Overall, our marketing efforts will be diverse, yet tailored to the demographics we are seeking to attract for each of our programs, events and facilities. We will market the RiverLoop Facilities in a couple ways — first, targeting people who would potentially use the space as a 'renter', and secondly, targeting visitors from all over to promote our concerts, events and festivals. The programming in the Amphitheatre and Expo Plaza is very diverse and runs seasonally. We will utilize a variety of marketing media to successfully target specific demographics based on the type of event being promoted. To encourage out -of -county visitors, the WCA will use marketing funds to focus our FY15 advertising efforts beyond Waterloo through online advertising mixed with the traditional media outlets. The media outlets may include: Facebook, Twitter, desmoinesregister.com; easterniowatourism.org, Lamar Advertising, The Iowan magazine, Customized Newspaper Advertising, Iowa Travel Guide, myvacationland.corn magazine, Iowa Public Radio, Mediacom, kcrg.com, kgan.com, and KWWL. a. Please share what ideas might be new or innovative, different than what the organization has done previously. With the addition of expanding our programming and managing the RiverLoop Facilities, we have established new and innovative partnerships with other community organizations. For our summer concert series, RiverLoop Rhythms, we are partnering with Main Street Waterloo's Fridayloos on scheduling and marketing. We also partner with the Public Market to plan and promote concerts and events at the Expo Plaza. These partnerships allow us to broaden our audience and impact while offering free, family -friendly entertainment and music all season long. In addition to partnering with other organizations for concerts, we also partnered on several events and festivals last fiscal year. We organized our RiverLoop Arts and Chalk the Block Festival in conjunction with My Waterloo Days and collaborated on marketing and venues. The WCA and Friends of the Art Center partnered with local Hy -Vee Food Stores to bring over 60 wine, beer and food exhibitors to the Cedar Valley for our annual Stem and Stein: Food, Beer and Wine Fest. We continue to partner with the community and the Waterloo Schools to organize CultureFest and this past year, we added additional cultural events, such as Fiesta de Mayo at the Expo Plaza. We are continuing to develop new programs and events to attract audiences from outside the county. This coming season, we are adding more outdoor performances, an Iowa Sweet Corn Festival and a Renaissance Faire. We also are partnering with the community for our Phelps Youth Pavilion's Junior Art Gallery III's upcoming exhibition, the Great BiCycle ReCycle. We are working collaboratively with local artists, the Cedar Valley Bicycle Collective, the Blue Zone Project and the Solid Waste Commission to 7 Waterloo Hotel -Motel Tax Partner Funding Program, FY 2015 curate and promote this exciting hands-on exhibition. This past fiscal year, we welcomed the Phelps FunSpace in College Square Mall, a satellite location to the Phelps Youth Pavilion. This new space has allowed us to extend our reach and impact. Our programs and facilities are consistently evolving and so is our marketing. The impact of our programs and venues is far-reaching and long lasting. The WCA works in partnership with the community to build a strong appreciation for the arts and provides cultural experiences for people of all ages, ethnicities and income levels. 4. What is the mechanism for measuring success of the project(s)? Increased annual attendance at Waterloo Center for the Arts' events, programs and exhibitions both inside the building and outside at the RiverLoop Facilities, as well as an increase in memberships and the number of visitors to the Phelps Youth Pavilion will be factors in determining the success of this project and our marketing efforts. Awareness of and attendance at RiverLoop events has been steadily building and we expect this growth to continue and the success of these events to only increase. Promoting the Waterloo Center for the Arts' mission and creating awareness of what we offer is critical in communicating to the public how we contribute to the landscape of Waterloo and its many attractions and resources. We have been a part of this thriving community since 1947 and will continue to enhance and expand our programs and offerings for residents and visitors alike with the support of partners like the Waterloo CVB. Our success will be measured through the success of our partnership with the CVB and we look forward to the opportunity to continue assisting the CVB in securing bids, partnering on co-op ads, coupons, travel packages and more. 5. Please provide a detailed financial picture of your most recently completed fiscal year, including all actual revenue and expenditures. Please see the attached/enclosed budget performance report which details revenue and expenses for fiscal year 2013. a. Please outline how funds received through this program would affect the organization's annual budget, understanding that these funds are to be used solely for marketing. The CVB has generously supported the Waterloo Center for the Arts' marketing efforts for many years and your support is essential. It allows the WCA to continue to market our incredible programs, events, exhibitions and facilities to an increasingly growing diverse audience (we increased our annual attendance by 7,304 from the previous year) and continue to market to outside of Black Hawk County (about 20% of our mailing list is made up of out -of -county zip codes). The CVB's marketing funds significantly affect the annual budget and allow the WCA to increase our marketing efforts to target a larger demographic. Without the CVB's support, our marketing budget in comparison to other related organizations would be relatively small and we would not have the funds necessary to reach as large of an audience as we do. This partner funding is critical and we strategically utilize every dollar to attract visitors from all over to visit and experience all the great things Waterloo has to offer. Acknowledgment and Signature I have reviewed this Questionnaire from the City of Waterloo and Waterloo Convention and Visitors Bureau. To the best of my knowledge, the information contained in this form and any attachments is accurate and complete. The Hotel -Motel Tax Grant funds are reimbursement funds for project funding already spent, and are to be used for the express purpose as stated in the form. I, the undersigned, know full and well that if this program/project does 8 Waterloo Hotel -Motel Tax Partner Funding Program, FY 2015 not transpire, recommendation by the Waterloo Convention and Visitors Bureau Board of Directors for funding will be withdrawn. My organization will be responsible for refunding any portion of grant funds already received or for covering the costs for portions of the project that are non -fundable or not stated herein. Kent Shankle, Executive Director December 23, 2013 Signature of Applicant Date 9 Account Account Description Fund 010 - General Fund REVENUE Department 26 - Cultural/Arts Commission Activity 4208 - Youth Pavilion 3487 Gift Shop Revenue 15,000.00 .00 15,000.00 645.90 3620 Rent & Property Leases .00 13,874.29 1,125.71 92 15,678.99 3,600.00 3830 Unrestricted Gifts .00 .00 3,600.00 .00 .00 800.00 2,800.00 22 4,800.00 3832 Admissions .00 .00 .00 .00 400.00 (400.00) +++ 150.00 61,633.00 .00 61,633.00 6,366.50 .00 67,178.72 3833 Special Event Fee 7,500.00 .00 750000 300.00(5,545.72) 109 62,712.88 ,. 15,000.00 3873 Reimbursement for Service .00 7,112.50 387.50 95 6,815.00 .00 15,000.00 .00 .00 10,906.00 4,094.00 73 Activity 4208 - Youth Pavilion totals $102,733.00 $0.00 9,628.00 Activity 4250 - Center for the Arts $102,733.00 $7,312.40 $0.00 $100,271.51 $2,461.49 98% $99,784.87 3486 Sale of Crafts 8,000.00 .00 8,000.00 730.00 .00 15,906.38 3496 Telephone Reimbursements 100.00 .00 100.00(7,906.38) 199 9,039.28 3623 Facility Rental Fee.00 .00 33.08 66.92 33 .00 62,146.00 .00 62,146.00 12,285.00 .00 71,739.10 3722 Refunds .00 .00(9,593.10) 115 72,620.30 500.00 3800 Miscellaneous Revenue .00 .00 •00 .00 .00 +++ 22.00 3830 Unrestricted Gifts .00 500.00 .00 .00 279.28 220.72 56 465.64 3831 Registration Fee .00 .00 .00.00 .00 1,025.00 (1,025.00) +++ 600.69 3873 Reimbursement for Service 15,000.00 400.00 .00 15,000.00 1,107.00 .00 11,886.75 3,113.25 79 16,104.83 Salary Reimbursement 3875 .00 400.00 .00 .00 90.00 310.00 22 1,500.00 25,834.00 27,334.00 10,470.92183.12 Activity 4250 - Center for the Arts Totals .00 32,363.41 (5,029.41) 118 4,274.52 $87,646.00 $25,834.00 $113,480.00 $24,592.92 $0.00 $133,323.00 ($19,843.00) 117% Activity 4265 -Cultural/Arts Grants & Projects $103,310.38 3000 Cash on Hand 10,000.00 10,155.00 20,155.00 3111 Hotel/Motel Tax •00 .00 .00 20,155.00 0 .00 .00 37,323.00 37,323.00 37,323.00 .00 37,323.00 3361 State Grant 13,540.00 (13,540.00) .00 .00 100 28,500.00 .00 3373 Federal Pass-Thru From Iowa.00 .00 6,057.47 (6,057.47) +++ 13,540.00 3720 Restricted Donations 13,540.00 13,540.00 2,460.00 .00 16,000.00 5,000.00 13,415.00 18,415.00 10.00 .00 18,879.77 (2,460.00) 118 .00 Activity 4265 - Cultural/Arts Grants & Projects Totals $28,540.00 $60,893.00 $89,433.00 (464.77) 103 23,784.14 Department 26 - Cultural/Arts Commission Totals $39,793.00 $0.00 $78,260.24 $11,172.76 88% $65,824.14 $218,919.00 $86,727.00 $305,646.00 $71,698.32 $0.00 $311,854.75 ($6,208.75) 102% REVENUE TOTALS $218,919.00 $86,727.00 $305,646.00 $71,698.32 $0.00 $268,919.39 EXPENSE $311,854.75 ($6,208.75) 102% $268,919.39 Department 26 - Cultural/Arts Commission Activity 4208 - Youth Pavilion 1111 Salaries - Regular 164,494.00 1112 Salaries Part-time 36,311.00 (3,182.00) 161,312.00 12,412.78 .00 159,892.49 1,419.51 99 154,067.71 1113 Longevity Pay 2,100.00 2,000.00 38,311.00 4,259.14 .00 40,584.10 (2,273.10) 106 37,456.43 .00 2,100.00 161.54 .00 2,106.74 1121 FICA - City Contribution 15,752.00 .00 15,752.00 1,191.87 .00 15,274.10 477.90 1977 15,105.422 1122 IPERS - City Contribution 17,592.00 1123 Life & Disability Insurance 790.00 .00 17,592.00 1,234.50 .00 15,650.54 1,941.46 89 14,680.63 1128 Retirement Pay .00 790.00 65.11 .00 781.32 8.68 99 714.34 .00 .00 .00 .00 .00 .00 .00 +++ 1,342.80 Budget Performance Report Fiscal Year to Date 06/30/13• Include Rollup Account and Rollup to Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Budget Amendments Budget Transactions Encumbrances Transactions Transactions Recd Prior Year Total Run by Paulette Hawkenson on 12/19/2013 03:58:59 PM Page 1 of 4 Budget Performance Report Fiscal Year to Date 06/30/13. Include Rollup Account and Rollup to Account Adopted Budget Amended Current Month YTD YTD Budget- YTD % used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Recd Prior Year Total Fund 010 - General Fund EXPENSE Department 26 - Cultural/Arts Commission Activity 4208 - Youth Pavilion 1130 Employee Benefit Reimbursement 3,000.00 (1,338.00) 1,662.00 .00 1131 Health Insurance .00 1,662.11 (.11) 100 2,051.78 36,175.00 .00 36,175.00 4,685.50 .00 39,514.70 (3,339.70) 109 31,011.96 1319 Other Professional Services 3,000.00 (1,000.00) 2,000.00 627.50 .00 1,475.50 524.50 74 2,975.00 1343 Postage & Mailing Expense 2,500.00 (700.00) 1,800.00 .00 .00 1,800.00 .00 100 2,485.22 1344 Telephone & Fax Expense 1,300.00 220.00 1,520.00 176.95 .00 1,475.41 44.59 97 1,325.04 1350 Exhibition Expenses 9,000.00 .00 9,000.00 266.27 .00 8,903.75 96.25 99 7,842.40 1351 Advertising Expense 3,500.00 (1,600.00) 1,900.00 1,070.13 .00 1,699.08 200.92 89 3,356.89 1353 Printing Services 2,000.00 .00 2,000.00 1,182.94 .00 1,746.19253.81 87 2,048.35 1371 Building & Grounds Maintenance 2,000.00 .00 2,000.00 1,019.06 .00 1,822.59 177.41 91 1,904.87 1376 Office Equipment Repair & Maintenance 1,000.00 (1,000.00) .00 .00 .00 1378 Other Equipment Repair .00 .00 +++ 1,064.50 1,500.00 .00 1,500.00 250.00 .00 955.00 545.00 64 1,500.00 1390 Other Contractual Services 1,000.00 .00 1,000.00 .00 .00 363.38 636.62 36 942.35 1391 Dues & Memberships 1,500.00 (700.00) 800.00 90.00 .00 880.00 (80.00) 110 945.00 1400 Utility Service 25,000.00 .00 25,000.00 1,736.62 .00 24,721.76 278.24 99 21,203.97 1504 Credit Card Fees 2,250.00 1,200.00 3,450.00 253.64 .00 3,238.39 211.61 94 3,015.59 1521 Electrical Supplies 3,000.00 3,500.00 6,500.00 937.88 .00 6,180.12 319.88 95 2,996.02 1524 Workshop & Class Supplies 2,000.00 500.00 2,500.00 283.95 .00 2,492.54 7.46 100 1,981.13 1539 Institutional Supplies 2,000.00 750.00 2,750.00 424.98 .00 2,726.17 23.83 99 1,966.56 1541 Janitorial Supplies 2,000.00 750.00 2,750.00 520.95 .00 2,703.91 46.09 98 1,990.98 1549 Lumber/Wood & Insulation 1,000.00 .00 1,000.00 409.82 .00 943.39 56.61 94 1,015.87 1553 Merchandise for Resale 9,000.00 500.00 9,500.00 728.70 .00 9,159.71 340.29 96 1561 Office Supplies & Minor Equipment 2,000.00 .00 2,000.00 827.06 .00 1,964.49 35.51 98 8,572.762,189.37 1563 Photo & Video Equipment & Supplies 1,000.00 .00 1,000.00 .00 .00 999.97 .03 100 1579 Uniforms 769.98 500.00 100.00 600.00 32.80 .00 493.24 106.76 82 509.40 1581 Paint & Paint Supplies 1,000.00 .00 1,000.00 .00 .00 996.82 3.18 100 Activity 4208 - Youth Pavilion Totals $355,264.00 $0.00 $355,264.00 $34,849.69 $0.00 $353,207.51 99% 996.87 Activity 4250 - center for the Arts $2,056.49 $332,129.19 1111 Salaries -Regular 403,249.00 (11,036.00) 392,213.00 28,517.11 .00 371,628.23 20,584.77 95 403,008.48 1112 Salaries - Part-time 59,961.00 28,234.00 88,195.00 7,085.77 .00 80,947.88 7,247.12 92 59,790.96 1113 Longevity Pay 8,660.00 .00 8,660.00 581.52 .00 7,990.81 669.19 92 8,235.00 1114 Time & Half Pay .00 .00 0000 .00 85 78 1121 FICA - City Contribution(85.78) +++ 00 36,595.00 .00 36,595.00 2,778.55 .00 36,037.73 557.27 98 36,007.25 1122 IPERS - City Contribution 40,911.00 .00 40,911.002,989.24 .00 38,015.40 2,895.60 93 36,700.05 1123 Life & Disability Insurance 1,936.00 .00 1,936.00 138.39 .00 1,765.39 170.61 91 1,862.75 1128 Retirement Pay .00 9,226.00 9,226.00 .00 .00 9,225.54 .46 100 .00 1130 Employee Benefit Reimbursement 6,500.00 (590.00) 5,910.00 .00 .00 5,909.88 .12 100 5,136.47 1131 Health Insurance 128,308.00 .00 128,308.00 9,007.35 .00 119,848.99 8,459.01 93 110,041.20 Run by Paulette Hawkenson on 12/19/2013 03:58:59 PM Page 2 of 4 Account Account Description Budget Performance Report Fiscal Year to Date 06/30/1 Include Rollup Account and Rollup to Account Adopted Budget Amended Current Month Budget AmendmentsYTD YTD Budget YTD % used/ Fund 010 -General Fund Budget Transactions Encumbrances Transactions Transactions Recd Prior Year total EXPENSE Department 26 - Cultural/Arts Commission Activity 4250 - Center for the Arts 1319 Other Professional Services 13376,700.00 .00 6,700.00 Collection Conservation 00 .00 6,419.00 281.00 96 6,475.50 1342 Local Transportation DO .00 1,100.00 .00 .00 .00 300.00 (300.00) .00 .00 +++ 525.69 1343 Postage & Mailing Expense •00 •00 .00 .00 +++ 1344 Telephone & Fax Expense 3,000.00 (481.00) 2,519.00 60.65 .00 3,000.00 .00 2,462.08 56.92 98 2,990.82 1346 Travel - Professional Training (1,920.00) 1,080.00 130.91 .00 1,086.54 .00 .00 .00 (15.49) .00 (6.54) 101 1,557.75 1350 Exhibition Expenses.00 .00 +++ 1353 Printing Services .00 191.00 191.00 .00 .00 .00 2,000.00 .00190.80 .20 100 (164.38) 1371 Building & Grounds Maintenance 2,000.00 .00 .00 1,978.00 3,000.00 .00 3,000.00 22.00 99 1,999.50 1376 Office Equipment Repair & Maintenance 4,100.00•00 .00 2,982.48 17.52 99 1378 Other Equipment .00 4,100.00 3,436.59 Repair 1,500.00.00 3,442.33 657.67 84 3,683.48 1385 Office Equipment .00 1,500.00 220.50 .00 .00 955.00 1,000.00 (860.00) 140.00545.00 64 1,510.00 1390 Other Contractual Services .00 .00 135.79 4.21 97 1391 Dues &Me5,000.00 720.00 5,720.00 1,000.00 1,010.00 962.74 Memberships 1,000.00 00 5,712.97 7.03 100 5,356.04 1392 Subscriptions 00 .00 .00 1,010.00 250.00 .00 250.00 (10.00) 101 630.00 1400 Utility Service .00 00 246.87 3.13 99 1504 Credit Card F 51,500.00 .00 51,500.00 3,255.31 234.00 ees 750.00 .00 47,979.12 3,520.88 93 45,968.88 1521 Electrical Supplies 650.00 1,400.00 83.59 .00 1,167.55 1,500.00 3,000.00 4,500.00232.45 83 1,199.66 1524 Workshop & Class Supplies .00 .00 4,473.30 26.70 99 1533 Fuel Expense 600.00 3,750.00 .00 3,750.00 350.02 2,765.47 1,050.00 .00 3,610.95 139.05 96 4,610.81 1535 Hardware Items 1,650.00 .00 .00 1,478.41 600.00 .00 600.00 171.59 90 1,387.96 1537 Horticultural & Landscaping Supplies 410.35 .00 536.47 63.53 89 1539 Institutional Supplies 500.00 .00 500.00 494.85 530.47 4,750.00.00 494.85 5.15 99 494.69 1541 Janitorial Supplies .00 4,750.00 254.83 .00 4,228.99 4,500.00 .00 4,500.00 521.01 89 4,916.81 1549 Lumber/Wood & Insulation 852.50 .00 4,375.46 124.54 97 1551 300.00 .00 300.00 .00 4,421.98 Drugs/Medicines & Medical/Lab Supplies 100.00.00 281.11 18.89 94 318.01 1561 Office Supplies & Minor Equipment .00 100.00 .00 .00 95.00 3,537.00 (500.00) 3,037.00 327.185.00 95 .00 1563 Photo & Video Equipment & Supplies.00 2,540.47 496.53 84 1564 3,250.00 (1,000.00) 2,250.00 .003,069.74 Equipment Rental 500.00.00 2,032.09 217.91 90 2,795.02 1579 Uniforms .00 500.00 .00 .00 465.95 500.00 .00 500.00 34.05 93 532.97 1581 Paint & Paint Supplies 248.00 .00 500.00 .00 100 1785 Refund Payments (100.00) 400.00 600.00 .00 600.00 429.69 567.10 500.00 .00 557.72 42.28 93 536.22 .00 .00 Activity 4250 - Center for the Arts Totals $795,157.00 $25,834.00 185.00 215.00 46 .00 Activity 4265 - Cultural/Arts Grants & Projects $820,991.00 $60,310.82 $0.00 $773,079.93 $47,911.07 94% 1112 $764,095.68 Salaries -Part-time .00 1319 Other Professional Services .00 .00 .00 .00 .00 750.00 (750.00) .00. +++ 1,794.00 5,000.00 1,310.75 1337 Collection Conservation. .00 .00 .00 0000 +++ 5,000.00 .00 60.00 .00 4,998.00 2.00 100 9,236.50 Run by Paulette Hawkenson on 12/19/2013 03:58:59 PM Page 3 of 4 Account Account Description Budget Performance Report Fiscal Year to Date 06/30/13 - include Rollup Account and Rollup to Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Fund 010 - General Fund Budget Amendments Budget Transactions Encumbrances Transactions Transactions Recd Prior Year Total EXPENSE Department 26 - Cultural/Arts Commission Activity 4265 - Cultural/Arts Grants & Projects 1343 Postage & Mailing Expense .00 633.00 633.00 .00 1346 Travel - Professional Trainin .00 632.50 .50 100 .00 1349 Visiting Artist Expense g 7,040.00 915.00 7,955.00 47.01 .00 7,029.10 925.90 88 15,227.18 .00 750.00 .00 750.00 1350 Exhibition Expenses.00 615.00 135.00 82 297.50 5,000.00 2,750.00 7,750.00 750.00 .00 6,960.51 789.49 90 3,344.04 1351 Advertising Expense .00 37,473.00 37,473.00 10,340.35 .00 32,536.45 4,936.55 87 36,621.89 1353 Printing Services .00 5,285.00 5,285.00 998.00 .00 5,528.55 1390 Other Contractual Services 5 1,254.76 10,000.00 14,587.00 24,587.00 576.23 .00 17,387.20 7,199 80 (243.55) 1771 25,294.21 Activity 4265 - Cultural/Arts Grants & Projects Totals $28,540.00 $60,893.00 $89,433.00 $14,022.34 $0.00 $75,687.31 $13,745.69 85% $93,130.08 Department 26 - Cultural/Arts Commission Totals $1,178,961.00 $86,727.00 $1,265,688.00 $109,182.85 $0.00 $1,201,974.75$63,713.25 95% EXPENSE TOTALS $1,178,961.00 $86,727.00 $1,265,688.00 $109,182.85 $1,189,354.95 $0.00 $1,201,974.75 $63,713.25 95% $1,189,354.95 Fund 010 - General Fund Totals REVENUE TOTALS 218,919.00 86,727.00 305,646.00 71,698.32 .00 311,854.75 02 268,919.39 EXPENSE TOTALS 1,178,961.00 86,727.00 1,265,688.00 109,182.85 .00 1,201,974.75 6370 3 25 8.75) 195 1,189,354.95 Fund 010 - General Fund Totals ($960,042.00) $0.00 ($960,042.00) ($37,484.53) $0.00 ($890,120.00) ($69,922.00) ($920,435.56) Grand Totals REVENUE TOTALS 218,919.00 86,727.00 305,646.00 EXPENSE TOTALS 1,178,961.00 86,727.00 1,265,688.00 Grand Totals ($960,042.00) 71,698.32 109,182.85 $0.00 ($960,042.00) ($37,484.53) .00 311,854.75 (6,208.75) 102 268,919.39 .00 1,201,974.75 63,713.25 95 1,189,354.95 $0.00 ($890,120.00) ($69,922.00) ($920,435.56) Run by Paulette Hawkenson on 12/19/2013 03:58:59 PM Page 4 of 4 Contact Information Waterloo Hotel -Motel Tax Grant FY2015 CVB Partner Funding Program Eligibility Form Entire form MUST be typed Name of organization Grout Museum District FEIN 23-7416881 Check payable to (if different than above) Contact person Cyd McHone Address 503 South St. City Waterloo Phone number 319.234.6357 State Iowa Zip 50701 Email cyd.mchonePgmdstriet,or Organization web address www,grout museumdistrict.org 1. Does your organization meet all of the eligibility requirements listed below? YES / NO • The organization must be legally organized as o An Iowa organization, incorporated under the Iowa Nonprofit Corporation Act, holding a federal 501(c)(3) tax- exempt status OR o An arts or cultural department or division of a municipal government that is incorporated in Iowa under the Iowa Nonprofit Corporation Act • The organization must be a cultural tourism attraction. It must operate as a botanical center, museum, theater, historical site, etc. • The organization must be located in Waterloo, Iowa. • The organization must own, operate, rent or lease a facility or office space that has a published street address and has regularly schedule hours of operation in which to interact with the general public. • The organization must maintain an operating budget of at least $100,000 per year. • The organization must have their financial statements audited or reviewed annually by a third party CPA, and the most recent report will be provided to CVB upon request. • The organization's facilities, programs or services must be available to visitors at least 1,040 hours per year. While an organization's major programs) or service(s) may occur primarily during a specific time of year, other services and programming should occur and benefit visitors throughout the remainder of the year. • The organization must have at least one full-time paid professional employee who is employed year-round, works at least 1,560 hours, and is responsible for managing the organization. • The organization must have a comprehensive, multi-year strategic plan. • The organization has met these criteria for three consecutive years. If YES, please continue. If NO, we invite you to pursue funding through the EVENT/CAPITAL Grant Application. Please answer the following questions/provide the following information: 1. Please provide information showing out -of -county visitors to your attraction month -by -month from the most recently completed fiscal year. July 2012: Admissions: Tours: Programming: Rentals : July Total: August 2012: Admissions: Tours: Programming: Rentals: August Total: 2,077 514 476 247 3,314 2,056 546 589 107 3,298 September 2012: Admissions: 2,464 Tours: 249 Programming: 174 Rentals: 241 September Total: 3,128 October 2012: Admissions: Tours: Programming: Rentals: October Total: November 2012: Admissions: Tours: Programming: Rentals: November Total: December 2012: Admissions: Tours: Programming: Rentals: December Total: 1,432 475 331 289 2,527 1,751 850 642 341 3,584 463 48 321 472 1,304 January 2013: Admissions: Tours: Programming: Rentals: January Total: February 2013: Admissions: Tours: Programming: Rentals: February Total: March 2013: Admissions: Tours: Programming: Rentals: March Total: April 2013: Admissions: Tours: Programming: Rentals: April Total: May 2013: Admissions: Tours: Programming: Rentals: May Total: June 2013: Admissions: Tours: Programming: Rentals: June Total: 740 617 357 92 1,806 898 99 397 198 1,592 2321 489 385 144 3,339 1,098 406 141 556 2,201 4,896 1,457 357 605 7,315 1,673 468 749 578 3,468 Total Out -of -County FY12-13: 33,748 = 56% of Total Admission (60,697) What is your measurement tool for attendance? The GMD's measurement tool for attendance is a Point of Sale System — Counterpoint. It was purchased from LPA Retail in 2010. Through the door admissions are tracked by zip code and all of the tour groups and rental are entered with a contact name and address, which is used to determine visitor location. 2. How does your organization market to those outside of Black Hawk County now? ABC 5 Des Moines Area Commercials Heart of Iowa Tourism Ad Des Moines Register Dubuque Herald Travel Insert EITA Visitors Guide Cresco Shopper Group Tour Magazine Leisure Group Travel Rentals Page on ntvweddin.corzi Reunion Friendly Magazine Group Travel Leader Ad Midwest Today Magazine Staff attends Trade Shows Vacationland 2012 Ad Ads on Mix 93.5 www.groutmuseumdistrict.org Facebook Twitter Travellowa.com Please provide a brief explanation of how you would use funds received through the CVB Partner Funding Program. Funded Partners will be required to provide a specific plan for use of granted funds at the time the contract is signed. This explanation may be more general, and helps the CVB Board and City Council get an idea of some of the ideas that may be implemented. Please share what ideas might be new or innovative, different than what the organization has done previously. In FY 15, the GMD will focus its efforts on implementing the following two action steps in its Strategic Plan. Increase group tour/military reunion/tournament and conference attendees' admission by partnering with the CVB, i.e. sales events and co-op advertising. Increase out -of -county admission by creating special "Community or County Days", whereby entire communities are invited to spend a day in the Museum District and Waterloo. CITY OF WATERLOO Council Communication City Council Meeting: February 3, 2014 Prepared: January 28, 2014 Dept. Head Signature: # of Attachments: SUBJECT: City of Waterloo Council Chambers Renovation Submitted by: Craig Clark Building Official/Maintenance Administrator Recommended City Council Action: Approve recommendation of award of contract to Failor Hurley Construction of Waterloo, IA, in the amount $189,000.00 with an Alternate 1 in the amount of $5,500.00 in conjunction with the City of Waterloo Council Chambers Renovation, be received, placed on file and adopted. Approve Contract, Bonds and Certificates of Insurance in the amount of $189,000.00 with an Alternate 1 in the amount of $ 5,500.00 to Failor Hurley Construction in conjunction with the City of Waterloo Council Chambers Renovation, be adopted and Mayor authorized to execute same. Summary Statement Expenditure Required $ 189,000.00 with an Alternate 1 of $5,500.00 Source of Funds 408-02-8100-2127 & 412-22-8100-2127 Background Information: City Council Chambers are in need of renovation which include necessary technological upgrades. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-080 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT TO FAILOR HURLEY CONSTRUCTION OF WATERLOO, IOWA, IN CONJUNCTION WITH THE WATERLOO CITY COUNCIL CHAMBERS RENOVATION, IN THE AMOUNT OF $189,000.00, WITH ALTERNATE NO. 1 IN THE AMOUNT OF $5,500.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract with Failor Hurley Construction of Waterloo, Iowa, in the amount of $189,000.00, with Alternate No. 1 in the amount of $5,500.00, in conjunction with the Waterloo City Council Chambers Renovation, described in the plans and specifications heretofore adopted by this Council for said project with Resolution No. 2014-055 after public hearing on January 27, 2014 on published notice required by law, be and is hereby awarded, the same being the apparent lowest bid for said project. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for the said improvements, said contract not to be binding on the City until approved by this Council. PASSED AND ADOPTED this 3rd day of February, 2014. a„, Ernest G. Clark, Mayor ATTEST: Suzy Schar City Clerk s, CMC CITY OF WATERt IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5763 • (319) 291-4366 Fax (319) 291-4262 . NOEL C. ANDERSON ,ConununityPlanning &TAelovmentDirector Mayor BUCK CLARK COUNCIL MEMBERS DAVID TONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO Council Communication City Council Meeting: February 3, 2014 Prepared: January 28, 2014 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Resolution approving Contract Amendment to Economic Development Assistance Contract 13 -TC -026 with Iowa Economic Development Authority and Hydrite Chemical Co. for the Hydrite Chemical Company expansion project, with the City of Waterloo as the local sponsoring community, and authorize Mayor to sign and fully execute the document. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Approval of resolution as noted above Summary Statement: As you may recall, back in May 2013, the City of Waterloo approved the above agreement with the State of Iowa and Hydrite Chemical Company for Hydrite's expansion project, a 9,400 sq. ft. expansion onto their building. Hydrite Chemical Company has been approved for approximately $300,000 in State incentives for their project — an $8.835 million investment, with about $1.08 million in site preparation, $1.06 million in building construction, and over $6.6 million in new machinery and equipment investment costs. Hydrite was also working to hire 10 new employees, above their current 75 employees, at an average wage of $21.69 for those new employees to be hired. The State incentives would primarily be in the form of Enterprise Zone incentives, as well as tax credits over a 5 -year period with about $46,938 per year. The item before you now is an amendment to that contract, as Hydrite is working to do more for their expansion investment at their site. This additional investment by Hydrite changes their numbers from $300,000 in tax incentives to $412,956 — as their capital investment will increase from $8.835 million to $15.318 million. This is a great project for the City of Waterloo in an existing industrial corridor area. The Hydrite site is located within the MidPort TIF District, the Primary Growth area for the City of Waterloo, and is designated for Industrial Development on the Future Land Use Map. Expenditure Required: NA CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Source of Funds: NA Policy Issue: Economic Development Alternative: NA Background Information: The Hydrite Chemical Company has been steadily working to grow at their current operation in Waterloo. The City of Waterloo has previously approved a Development Agreement for this project to commence, and the local Enterprise Zone Commission had recommended to the State of Iowa for its approval as well. DESCRIPTION OF THE PROJECT AND AWARD BUDGET (EXHIBIT C) Revised December 2013 Name of Recipient: Hydrite Chemical Corporation Name of Community: City of Waterloo Contract Number: 13 -TC -026 USE OF FUNDS PROJECT DESCRIPTION Hydrite Chemical Corporation will expand their Waterloo facility with the additional production capacity to be operating in 2013. AWARD BUDGET SOURCE OF FUNDS AMOUNT FORM USE OF FUNDS COST IEDA Programs *Land Acquisition $180,000 EZ Tax Credit Yes I See Below *Site Preparation $1,712,670 In -Kind Contributions *Building Acquisition $1,815,391 Hydrite Chemical $15,368,221 Cash/Equity *Building Construction RED *Building Remodeling $524,000 Cash/Equity No Lease Payments *Mfg Machinery and Equipment $11,610,160 Other Machinery and Equipment Racking, Shelving, etc. *Computer Hardware Computer Software *Furniture and Fixtures Working Capital Research and Development $50,000 Job Training *included as capital investment if awarded tax credit program Total e/ $15,368,221 Total $15,368,221 03,CA0 $412,956 esttmated benefit value OTHER FUNDING. SOURCE OF FUNDS TOTAL AMOUNT FORM/TERM USED AS MATCH TIF Rebate City of Waterloo/Property Tax Rebate $28,500 50%, 5 years Yes 260E Job Training In -Kind Contributions RISE RED Hydrite ChemicaUWorking Capital _ $524,000 Cash/Equity No CONfRAC-T-AMEND MEN T. RECIPIENT: Hydrite Chemical Co. CONTRACT NUMBER: 13 -TC -026 AMENDMENT NUMBER: One EFFECTIVE DATE: December 20, 2013 THIS CONTRACT AMENDMENT is made by and between the IOWA ECONOMIC DEVELOPMENT AUTHORITY (hereafter "IEDA"), 200 East Grand Avenue, Des Moines, Iowa 50309, an agency of the State of Iowa, Hydrite Chemical Co. ("Recipient"), 300 North Patrick Blvd, Brookfield, WI 53045 and City of Waterloo ("Community"), 715 Mulberry Street, Waterloo, IA 50703, WHEREAS, the Recipient requested an amendment of the budget and contract benefits, and WHEREAS, the IEDA BOARD approved the request, effective as of the Effective Date stated above, and NOW, THEREFORE, the Contract referenced above is amended as follows: 1. REVISION OF CONTRACT PAGE 3. Award Amt. —Tax Incentives $300,000 $412,956 2. REVISION OF ARTICLE 3.1, "Total Award Amount." The IEDA Board has approved an Award to the Community and Recipient from the funding sources and in the maximum amounts shown below: TAX INCENTIVES Enterprise Zone Program Tax Incentives $ 300,000 $412,956 TOTAL STATE TAX INCENTIVES: S 300,000 $412,956 3. REVISION OF EXHIBIT B-1 Enterprise Zone Program. Exhibit B-1 Special Conditions to Contract #13 -TC -026 is amended as follows: SECTION 2: TERMS AND CONDITIONS OF THE AWARD. 2.1 Award. The Recipient is awarded the following Tax Benefits through the Enterprise Zone Program, based on the minimal investment requirements described herein: $300,000 $412,956. 2.2 Minimum Investment Requirements. As a condition of receiving Tax Benefits, the Recipient shall meet the following minimum investment requirements: (a) Capital Investment. $ 8,835,563 $15,318,221 (b) Qualifying Investment for Tax Credit Program. $ 8,835,563 $15,318,221 (c) Investment Qualifying for Tax Credits. $ 8,835,563 $15,318,221 1 of 3 2.3 Additional Tax Benefits. The Recipient is eligible for additional incentives pursuant to Iowa Code sections 15.326, et. seq. pursuant to its participation in the High Quality Jobs Program and its obi ations and -nigh ., . - . r e'fet l.. rr u i m. n a fits tt. , ._ _ _ . for each authorized benefit, are so available to the Recipient:ivt�� c } i sl}9�yn Authorized Benefits Supplemental New Jobs Credit. Additional funds for training new employees (1.5% withholding for 10 years) Refund of Sales, Service, and Use Taxes. Refund of sales, service, and use taxes paid to contractors or subcontractors during construction. Refund of Sales Taxes Attributable to Racks, Shelving, and Conveyor Equipment. Investment Tax Credit (negotiated) Research Activities Credit. Local Property Tax Exemption Provided by Community Included in Award ® Yes ❑ No ® Yes ❑ No ❑ Yes IZ No Yes ❑ No • Yes ❑ No Maximum Amt. $TBD 0 $105,842 $0 $-2.-347690 $ 306,364 $750 ❑ Yes ® No $0 2.4 Conditions for Authorized Benefits. The Recipient is responsible to seek these additional benefits through processes described in the applicable statues and corresponding administrative rules, ordinances and procedures. The following conditions shall apply to the benefits described in section 2.3 of this Exhibit. (d) Investment Tax Credit. 2. The tax credit shall be amortized equally July 1, 2012 — June 30, 2013 over a five-year period as specified below: $4-35 $61,273 July 1, 2013 — June 30, 2014 July 1, 2014 —June 30, 2015 $16,938 $61,273 8 $61.273 July 1, 2015 — June 30, 2016 July 1, 2016 — June 30, 2017 2 of 3 $96,938 $61,273 $96,938 $61,273 4. REVISION OF DESCRIPTION OF THE PROJECT AND AWARD BUDGET (EXHIBIT C). Exhibit C is hcrcby amended to reflect the-revised-estimated-benefit–valtke. Details-of-the— change are reflected in the attached Revised Exhibit C which is hereby incorporated by this reference and made part of this Contract Amendment Except as otherwise exh bits shall remain he terms, provisions, unchanged and are ind fullforcelions of and effect: Number 13 -TC - 026 and related FOR RECIPIENT: FOR IEDA: SIGNATURE [/ M A -- i41/NS1 G PRINT/TYPE NAME, TITLE Date FOR THE COMMUNITY: SIGNATURE PRINT/TYPE NAME, TITLE Date Deborah V, Durham, Director Date Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-081 RESOLUTION APPROVING AMENDMENT NUMBER ONE TO ECONOMIC DEVELOPMENT ASSISTANCE CONTRACT NUMBER 13 -TC -026 WITH IOWA ECONOMIC DEVELOPMENT AUTHORITY (IEDA) AND HYDRITE CHEMICAL COMPANY AND DIRECTING EXECUTION OF SAID CONTRACT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that Amendment Number One to Economic Development Assistance Contract Number 13 -TC -026, dated February 3, 2014, for the Hydrite Chemical Company expansion project, with the City of Waterloo as the local sponsoring community, by and between the Iowa Economic Development Authority (IEDA), Hydrite Chemical Company and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 3rd day of February, 2014. rnest G. Clark, Mayor ATTEST: Suzy Sch res, CMC City Cle k CITY F WATERLOO; IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 tilulberry Street Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & De;eLt'nent Director Mayor BUCK CLARK CITY OF WATERLOO Council Communication COUNCIL City Council Meeting: February 3, 2014 MEMBERS Prepared: January 28, 2014 ------ Dept. /Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER TVizrd 5 BOB GREENWOOD At -Large STEVE SCHMITT .4t -Large SUBJECT: Resolution approving Development Agreement with Senad Dizdarevic for the construction of a 6,000 sq. ft. industrial building on Marnie Avenue, adding $328,000 of taxable value to the site, and offering property tax rebates of 6 years at 80% and 3 years at 70%, and authorize Mayor to sign and fully execute the document. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Approval of resolution as noted above Summary Statement: As you may recall, the City of Waterloo has worked with various companies in the past to develop land along Highway 63 to the south, in the Ridgeway Avenue area. The private development of Marnie Avenue has helped to spawn several business developments: Wilbert Burial Vault, Rainsoft, Riley's Floors and More, the post office substation, Failor Hurley Construction, and Country Estates Fencing. The City of Waterloo works to offer "free land" to compete with other communities for businesses in this area. As the City did not fund any of the improvements to this area, the City offers tax rebates equal to the purchase price of the land to offer this free land setup. Dizdarevic Construction is a growing business in the Waterloo community, and this site will offer them easy access to all areas of the community. They are building a 6,000 sq. ft. building with office and warehouse space on the site. It is a great addition to this growing area of the community. This new building would be the seventh project along Marnie Avenue, and will bring forth new industrial development and jobs to the area. Expenditure Required: Rebates Source of Funds: Martin TIF cash Policy Issue: Economic Development Alternative: NA CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Background Information: The public-private partnerships that the City of Waterloo has utilized in its TIF Districts have allowed private development of land to compete with land publicly developed in and out of Waterloo. This helps to expand the amount of available land, lots, roads, and other infrastructure for development purposes. The project at hand will receive rebates to help them choose this location, but will still pay over $2,600 in taxes their first year, and over $27,000 in taxes over the lifespan of the rebate period of 9 years. Preparer Information: Noel Anderson 715 Mulberry Street Waterloo, IA 50703 319.291.4366 Individual's Name Street Address City Phone DEVELOPMENT AGREEMENT This Development Agreement (the "Agreement") is entered into as of , 2014, by and between Senad Dizdarevic ("Company"), and the City of Waterloo, Iowa ("City"). RECITALS A. City considers economic development within the City a benefit to the community and is willing for the overall good and welfare of the community to provide financial incentives so as to encourage that goal. B. Company is willing and able to finance and construct a building and related improvements (the "Improvements") on property located in the Martin Road Area urban renewal area. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree as follows: 1. Purchase of Property. Company has purchased the real property described on Exhibit "A" attached hereto (the "Property"), located as a part of Lot 16 in Kingswood Second Addition on Marnie Avenue. 2. Improvements by Company. Company shall construct a new 6,000 sq. ft. industrial building, and related parking and landscaping (the "Improvements"), all of which shall be located on the Property. The Improvements shall be constructed in accordance with all applicable City, state, and federal building codes and shall comply with all applicable City ordinances and other applicable law. It is contemplated that the Improvements will have a total project cost of approximately $268,000.00. The Property, the Improvements, and all site preparation and development -related work to make the Property usable for Company's purposes as contemplated by this Agreement are collectively referred to as the "Project". 3. Timeliness of Construction. The parties agree that Developer's commitment to undertake the Project and to construct the Improvements in a timely manner constitutes a material inducement for the City to enter this Agreement, and that without said commitment City would not have done so. Developer must substantially complete construction of the Improvements by December 31, 2014. If construction has commenced within 4 months of the approval of this Agreement, and is stopped and/or delayed as a result of an act of God, war, civil disturbance, court order, labor dispute, fire, or other cause beyond the reasonable control of Developer, the requirement that construction is to be substantially completed by December 31, 2014 shall be tolled for a period of time equal to the period of such stoppage or delay, and thereafter if construction is not completed within the allowed period of extension this Agreement shall be cancelled at the sole option of City. If construction is not substantially completed by December 31, 2014, then the parties agree to execute an amendment to this Agreement and to the Minimum Assessment Agreement to extend the date specified in Section 4 below and the dates specified in corresponding provisions of the Minimum Assessment Agreement. 4. Minimum Assessment Agreement. Company acknowledges and agrees that it will pay when due all taxes and assessments, general or special, and all other lawful charges whatsoever levied upon or assessed or placed against the Property. Company further agrees that, prior to the date set forth in Section 2 of Exhibit "B," it will not seek or cause a reduction in the taxable valuation for the Property, which shall be fixed for assessment purposes, below the amount of $328,000.00 ("Minimum Taxable Value"), through: (i) willful destruction of the Property, Improvements, or any part of either; (ii) a request to the assessor of Black Hawk County; or (iii) any proceedings, whether administrative, legal, or equitable, with any administrative body or court within the City, Black Hawk County, the State of Iowa, or the federal government. Company agrees to sign and deliver to City the agreement attached as Exhibit "B" concurrently with execution and delivery of this Agreement. 5. Property Tax Rebates. Provided that Developer has completed the Improvements as set forth in Sections 1 and 2 and has executed the Minimum Assessment Agreement as set forth in Section 4, the City agrees to rebate property taxes (with the exceptions noted below) as follows: a. Year One - 80% rebate b. Year Two - 80% rebate c. Year Three - 80% rebate d. Year Four - 80% rebate e. Year Five - 80% rebate f. Year Six - 80% rebate g. Year Seven 70% rebate h. Year Eight 70% rebate i. Year Nine 70% rebate for any taxable value over the January 1, 2013 taxable value of $1,630.00. Rebates are payable in respect of a given year only to the extent that Developer has actually paid general property taxes due and owing for such year. Rebates are to be paid to Developer within 30 days of any tax payment made by Developer. The taxable value of the Property as a result of the Improvements must be increased by a minimum of 10% and must increase the annual tax by a minimum of $500.00. This rebate program is not applicable to any special assessment levy, debt service levy, or any other levy that is exempted from treatment as tax increment financing under the provisions of applicable law. The first year in which a rebate may be given ("Year One") shall be the first full year for which the assessment is based upon the completed value of the Improvements and not a prior year for which the assessment is based solely upon the value of the land or upon the value of the land and a partial value of the Improvements, due to partial completion of the Improvements or a partial tax year. 6. Representations and Warranties of City. City hereby represents and warrants as follows: A. City is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. B. Each person who executes and delivers this Agreement and all documents to be delivered hereunder is and shall be authorized to do so on behalf of City. 7. Representations and Warranties of Company. Company hereby represents and warrants as follows: A. Company is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. B. Company is duly organized, validly existing, and in good standing under the laws of the state of its organization and is duly qualified and in good standing under the laws of the State of Iowa. C. Company has full right, title, and authority to execute and perform this Agreement and to consummate all of the transactions contemplated herein, and each person who executes and delivers this Agreement and all documents to be delivered to City hereunder is and shall be authorized to do so on behalf of Company. 8. Notices. Any notice under this Agreement shall be in writing and shall be delivered in person, by overnight air courier service, by United States registered or certified mail, postage prepaid, or by facsimile (with an additional copy delivered by one of the foregoing means), and addressed: (a) if to City, at 715 Mulberry Street, Waterloo, Iowa 50703, facsimile number 319-291-4571, Attention: Mayor, with copies to the City Attorney and the Community Planning and Development Director. (b) if to Company, to Senad Dizdarevic, 151 Belleview, Waterloo, Iowa 50701, facsimile number Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, (ii) one (1) business day following deposit for overnight delivery to an overnight air courier service which guarantees next day delivery, (iii) three (3) business days following the date of deposit if mailed by United States registered or certified mail, postage prepaid, or (iv) when transmitted by facsimile so long as the sender obtains written electronic confirmation from the sending facsimile machine that such transmission was successful. 9. Amendment, Modification, and Waiver. No amendment, modification, or waiver of any condition, provision, or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound or by the duly authorized representative of same, and specifying with particularity the extent and nature of the amendment, modification, or waiver. Any waiver by any party of any default by another party shall not affect or impair any rights arising from any subsequent default. 10. Severability. Each provision, section, sentence, clause, phrase, and word of this Agreement is intended to be severable. If any portion of this Agreement shall be deemed invalid or unenforceable, whether in whole or in part, the offending provision or part thereof shall be deemed severed from this Agreement and the remaining provisions of this Agreement shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any portion of this Agreement is invalid or unenforceable as written, but that by limiting such provision or portion thereof it would become valid and enforceable, then such provision or portion thereof shall be deemed to be written, and shall be construed and enforced, as so limited. 11. Captions. All captions, headings, or titles in the paragraphs or sections of this Agreement are inserted only as a matter of convenience and/or reference, and they shall in no way be construed as limiting, extending, or describing either the scope or intent of this Agreement or of any provisions hereof. 12. Binding Effect. This Agreement shall be binding and shall inure to the benefit of the parties and their respective successors, assigns, legal representatives, and future owners of the Property. 13. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which, taken together, shall constitute one and the same instrument. 14. Entire Agreement. This Agreement, together with the Minimum Assessment Agreement attached hereto as Exhibit "B", constitutes the entire agreement of the parties and supersedes all prior or contemporaneous negotiations, discussions, understandings, or agreements, whether oral or written, with respect to the subject matter hereof. 15. Time of Essence. Time is of the essence of this Agreement. IN WITNESS WHEREOF, the parties have executed this Development Agreement by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA By: Ernest G. Clark, Mayor Attest: Suzy Schares, City Clerk Senad Dizdarevic EXHIBIT "A" LEGAL DESCRIPTION OF PROPERTY: 3135 MARNI,E AVENUE KINGSWUOD SECOND ADDITION WATERLOO LOT 16 EXCEPT THE SOUTH 250 FEET THEREOF AKA PARCEL F IN SURVEY 2013 23688, ALL IN THE CITY OF WATERLOO, IOWA. EXHIBIT "B" MINIMUM ASSESSMENT AGREEMENT This Minimum Assessment Agreement (the "Agreement") is entered into as of , 2014, by and among the CITY OF WATERLOO, IOWA ("City"), Senad Dizdarevic ("Company"), and the COUNTY ASSESSOR of the City of Waterloo, Iowa ("Assessor"). WITNESSETH: WHEREAS, on or before the date hereof the City and Company have entered into a development agreement (the "Development Agreement") regarding certain real property, described in Exhibit "A" thereto, located in the City; and WHEREAS, it is contemplated that pursuant to the Development Agreement, the Company will undertake the development of an area ("Project") within the City and within the Logan Avenue urban renewal area; and WHEREAS, pursuant to Iowa Code § 403.6, as amended, the City and the Company desire to establish a minimum actual value for the land and the building(s) pursuant to this Agreement and applicable only to the Project, which shall be effective upon substantial completion of the Project and from then until this Agreement is terminated pursuant to the terms herein and which is intended to reflect the minimum actual value of the land and buildings as to the Project only; and WHEREAS, the City and the Assessor have reviewed the preliminary plans and specifications for the improvements (the "Improvements") which the parties contemplate will be erected as a part of the Project. NOW, THEREFORE, the parties hereto, in consideration of the promises, covenants, and agreements made by each other, do hereby agree as follows: 1. Upon substantial completion of construction of the Improvements by the Company, the minimum taxable value which shall be fixed for assessment purposes for the land and Improvements to be constructed thereon by the Company as a part of the Project shall not be less than $328,000.00 ("Minimum Actual Value") until termination of this Agreement. The parties hereto agree that construction of the Improvements will be substantially completed on or before December 31, 2014. If it is not, then the parties agree to execute an amendment to this Agreement that will extend the dates specified in Section 2 below. 1 2. The Minimum Taxable Value herein established shall be of no further force and effect, and this Minimum Assessment Agreement shall terminate, on December 31, 2029. Nothing herein shall be deemed to waive the Company's rights under Iowa Code § 403.6, as amended, to contest that portion of any taxable value assignment made by the Assessor in excess of the Minimum Taxable Value established herein. In no event, however, shall the Company seek or cause the reduction of the taxable value assigned below the Minimum Taxable Value established herein during the term of this Agreement. The City shall not unreasonably withhold its consent to permit the Company to contest its taxable valuations in full, commencing with the assessment of January 1, 2030. 3. This Agreement shall be promptly recorded by the City with the Recorder of Black Hawk County, Iowa. The City shall pay all costs of recording. 4. Neither the preambles nor provisions of this Agreement are intended to, or shall be construed as, modifying the terms of the Development Agreement. 5. This Agreement shall inure to the benefit of and be binding upon the successors and assigns of the parties, including but not limited to future owners of the Project property. IN WITNESS WHEREOF, the parties have executed this Minimum Assessment Agreement by their duly authorized representatives as of the date first set forth above CITY OF WATERLOO, IOWA Senad Dizdarevic By: By: Ernest G. Clark, Mayor Attest: Suzy Schares, City Clerk 2 STATE OF IOWA ) ) ss. COUNTY OF BLACK HAWK ) On this day of , 2014, before me, a Notary Public in and for the State of Iowa, personally appeared Ernest G. Clark and Suzy Schares, to me personally known, who being duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa, a municipal corporation, created and existing under the laws of the State of Iowa, and that the seal affixed to the foregoing instrument is the seal of said municipal corporation, and that said instrument was signed and sealed on behalf of said municipal corporation by authority and resolution of its City Council, and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipal corporation by it and by them voluntarily executed. Notary Public STATE OF IOWA ) ) ss. COUNTY OF BLACK HAWK ) Acknowledged before me on y , 2014 by Senad Dizdarevic. atattc (I M 11,t, Notary Public C/ 3 CERTIFICATION OF ASSESSOR The undersigned, having reviewed the plans and specifications for the improvements to be constructed and the market value assigned to the land upon which the improvements are to be constructed for the development, and being of the opinion that the minimum market value contained in the foregoing Minimum Assessment Agreement appears reasonable, hereby certifies as follows: The undersigned Assessor, being legally responsible for the assessment of the property subject to the development, upon completion of improvements to be made on it and in accordance with the Minimum Assessment Agreement, certifies that the taxable value assigned to such land, building and equipment upon completion of the development shall not be less than Three Hundred Twenty Eight Thousand Dollars ($328,000.00) in the aggregate, until termination of this Minimum Assessment Agreement pursuant to the terms hereof. Assessor for Black Hawk County, Iowa Date STATE OF IOWA ) ) ss. COUNTY OF BLACK HAWK ) Subscribed and sworn to before me on , 2014 by Tami McFarland, Assessor for Black Hawk County, Iowa. Notary Public 4 Black Hawk County Detailed Parcel Report Page 1 of 1 SALES Date 6/3/2013 Amount 60,000 NUTC / Type SPLIT OR DIVISION -12 / Deed BUILDING PERMIT Date 11/7/2013 Number \WA 05816 Amount 200,000 Reason New Bldg LEGAL KINGSWOOD SECOND ADDITION WATERLOO LOT 16 EXC THE S 250 FT THEREOF AKA PARCEL F IN SURVEY 2013 23688 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address 8813-05-101-111 DIZDAREVIC,SENAD DIZDAREVIC,SENAD 151 BELLEVIEW RD WATERLOO, IA 50701-0000 PDF Map Area Contract Bu er 13 •• Property Address Current Recorded Transfer 1 Date Drawn Date Filed Recorded Document Type 6/3/2013 6/7/2013 2013 025463 D Totals: SALES Date 6/3/2013 Amount 60,000 NUTC / Type SPLIT OR DIVISION -12 / Deed BUILDING PERMIT Date 11/7/2013 Number \WA 05816 Amount 200,000 Reason New Bldg LEGAL KINGSWOOD SECOND ADDITION WATERLOO LOT 16 EXC THE S 250 FT THEREOF AKA PARCEL F IN SURVEY 2013 23688 )Entry Status: Vacant http : //www2. co. black -hawk. ia.us/website/bhmap/bhRepDet.asp?apn=881305101111 12/31/2013 - Basis Front Rear Side 1 Side 2 Lot Area Acres Acres x Rate 43560 1 Acres x Rate 27181.44 0.624 Totals: 70741.44 1.624 )Entry Status: Vacant http : //www2. co. black -hawk. ia.us/website/bhmap/bhRepDet.asp?apn=881305101111 12/31/2013 Black Hawk County Property Photos There is 1 photo of parcel 8 81 30 5101 111. Page 1 of 1 http://www2.co.black-hawk.ia.us/website/bhmap/bhParImages.asp?apn=881305101111 &... 12/31/2013 Black Hawk County Property Photos There is 1 photo of parcel 881305101111. Page 1 of 1 http ://www2. co.black-hawk. ia.us/website/bhmap/bhParImages. asp?apn=8 813 05101111 &... 12/31/2013 Black Hawk County Detailed Parcel Report Page 1 of 1 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Tax Mail to Address Parcel ID 8813-05-101-111 PDF 'N o. Map Area 13 W WATERLOO -C Deed Holder DIZDAREVIC,SENAD Contract Buyer Property Address DIZDAREVIC,SENAD 151 BELLEVIEW RD WATERLOO, IA 50701-0000 Current Recorded Transfer Date Drawn Date Filed Recorded Document rype 6/3/2013 16/7/2013 2013 025463 SALES Date 6/3/2013 Amount INUTC I Type 60,000 SPLIT OR DIVISION -12 / Deed pD ate 11 /7/2013 BUILDING PERMIT Number WA 05816 Amount Reason 200,000 'Reason Bldg LEGAL KINGSWOOD SECOND ADDITION WATERLOO LOT 16 EXC THE S 250 FT THEREOF AKA PARCEL F IN SURVEY 2013 23688 Basis Front Acres x Rate Acres x Rate Totals: Rear Side 1 LAND Side 2 Lot Area 43560 27181.44 70741.44 Acres 1 0.624 1.624 Entry Status: Vacant http://www2. co .black -hawk. ia.us/web site/bhmap/bhRepDet. asp? apn=881305101111 12/31/2013 CERTIFICATION OF ASSESSOR The undersigned, having reviewed the plans and specifications for the improvements to be constructed and the market value assigned to the land upon which the improvements are to be constructed for the development, and being of the opinion that the minimum market value contained in the foregoing Minimum Assessment Agreement appears reasonable, hereby certifies as follows: The undersigned Assessor, being legally responsible for the assessment of the property subject to the development, upon completion of improvements to be made on it and in accordance with the Minimum Assessment Agreement, certifies that the taxable value assigned to such land, building and equipment upon completion of the development shall not be less than Three Hundred Twenty Eight Thousand Dollars ($328,000.00) in the aggregate, until termination of this Minimum Assessment Agreement pursuant to the terms hereof. Assessor for Black Hawk County, Iowa Date STATE OF IOWA ) ) ss. COUNTY OF BLACK HAWK ) Subscribed and sworn to before me on , 2014 by Tami McFarland, Assessor for Black Hawk County, Iowa. Notary Public 4 STATE OF IOWA COUNTY OF BLACK HAWK ) ss. On this day of , 2014, before me, a Notary Public in and for the State of Iowa, personally appeared Ernest G. Clark and Suzy Schares, to me personally known, who being duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa, a municipal corporation, created and existing under the laws of the State of Iowa, and that the seal affixed to the foregoing instrument is the seal of said municipal corporation, and that said instrument was signed and sealed on behalf of said municipal corporation by authority and resolution of its City Council, and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipal corporation by it and by them voluntarily executed. Notary Public STATE OF IOWA ) ) ss. COUNTY OF BLACK HAWK ) Acknowledged before me on ( %'A , , 2014 by Senad Dizdarevic. ata ei ( 7\71 Off Notary Public 3 2. The Minimum Taxable Value herein established shall be of no further force and effect, and this Minimum Assessment Agreement shall terminate, on December 31, 2029. Nothing herein shall be deemed to waive the Company's rights under Iowa Code § 403.6, as amended, to contest that portion of any taxable value assignment made by the Assessor in excess of the Minimum Taxable Value established herein. In no event, however, shall the Company seek or cause the reduction of the taxable value assigned below the Minimum Taxable Value established herein during the term of this Agreement. The City shall not unreasonably withhold its consent to permit the Company to contest its taxable valuations in full, commencing with the assessment of January 1, 2030. 3. This Agreement shall be promptly recorded by the City with the Recorder of Black Hawk County, Iowa. The City shall pay all costs of recording. 4. Neither the preambles nor provisions of this Agreement are intended to, or shall be construed as, modifying the terms of the Development Agreement. 5. This Agreement shall inure to the benefit of and be binding upon the successors and assigns of the parties, including but not limited to future owners of the Project property. IN WITNESS WHEREOF, the parties have executed this Minimum Assessment Agreement by their duly authorized representatives as of the date first set forth above CITY OF WATERLOO, IOWA Senad Dizdarevic By: By: Ernest G. Clark, Mayor Attest: Suzy Schares, City Clerk 2 EXHIBIT "B" MINIMUM ASSESSMENT AGREEMENT This Minimum Assessment Agreement (the "Agreement") is entered into as of , 2014, by and among the CITY OF WATERLOO, IOWA ("City"), Senad Dizdarevic ("Company"), and the COUNTY ASSESSOR of the City of Waterloo, Iowa ("Assessor"). WITNESSETH: WHEREAS, on or before the date hereof the City and Company have entered into a development agreement (the "Development Agreement") regarding certain real property, described in Exhibit "A" thereto, located in the City; and WHEREAS, it is contemplated that pursuant to the Development Agreement, the Company will undertake the development of an area ("Project") within the City and within the Logan Avenue urban renewal area; and WHEREAS, pursuant to Iowa Code § 403.6, as amended, the City and the Company desire to establish a minimum actual value for the land and the building(s) pursuant to this Agreement and applicable only to the Project, which shall be effective upon substantial completion of the Project and from then until this Agreement is terminated pursuant to the terms herein and which is intended to reflect the minimum actual value of the land and buildings as to the Project only; and WHEREAS, the City and the Assessor have reviewed the preliminary plans and specifications for the improvements (the "Improvements") which the parties contemplate will be erected as a part of the Project. NOW, THEREFORE, the parties hereto, in consideration of the promises, covenants, and agreements made by each other, do hereby agree as follows: 1. Upon substantial completion of construction of the Improvements by the Company, the minimum taxable value which shall be fixed for assessment purposes for the land and Improvements to be constructed thereon by the Company as a part of the Project shall not be less than $328,000.00 ("Minimum Actual Value") until termination of this Agreement. The parties hereto agree that construction of the Improvements will be substantially completed on or before December 31, 2014. If it is not, then the parties agree to execute an amendment to this Agreement that will extend the dates specified in Section 2 below. 1 EXHIBIT "A" LEGAL DESCRIPTION OF PROPERTY: 3135 MARNIE AVENUE n•11111 •1p •ii •1,T• = i• • AKA PARCEL F IN SURVEY 2013 23688, ALL IN THE CITY OF WATERLOO, IOWA. 11. Captions. All captions, headings, or titles in the paragraphs or sections of this Agreement are inserted only as a matter of convenience and/or reference, and they shall in no way be construed as limiting, extending, or describing either the scope or intent of this Agreement or of any provisions hereof. 12. Binding Effect. This Agreement shall rsbe abs gnsindinglegal reprshall ese tat ese benefit of the parties and their respective successo and future owners of the Property. 13. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which, taken together, shall constitute one and the same instrument. 14. Entire Agreement. This Agreement, together with the Minimum Assessment Agreement attached hereto as Exhibit "B", constitutes the entire agreement of the parties and supersedes all prior or contemporaneous negotiations, discussions, understandings, or agreements, whether oral or written, with respect to the subject matter hereof. 15. Time of Essence. Time is of the essence of this Agreement. IN WITNESS WHEREOF, the parties have executed this Development Agreement by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA By: Ernest G. Clark, Mayor Attest: Suzy Schares, City Clerk Senad Dizdarevic By: C. Company has full right, title, and authority to execute and perform this Agreement and to consummate all of the transactions contemplated herein, and each person who executes and delivers this Agreement and all documents to be delivered to City hereunder is and shall be authorized to do so on behalf of Company. 8. Notices. Any notice under this Agreement shall be in writing and shall be delivered in person, by overnight air courier service, by United States registered or certified mail, postage prepaid, or by facsimile (with an additional copy delivered by one of the foregoing means), and addressed: (a) if to City, at 715 Mulberry Street, Waterloo, Iowa 50703, facsimile number 319-291-4571, Attention: Mayor, with copies to the City Attorney and the Community Planning and Development Director. (b) if to Company, to Senad Dizdarevic, 151 Belleview, Waterloo, Iowa 50701, facsimile number Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, (ii) one (1) business day following deposit for overnight delivery to an overnight air courier service which guarantees next day delivery, (iii) three (3) business days following the date of deposit if mailed by United States registered or certified mail, postage prepaid, or (iv) when transmitted by facsimile so long as the sender obtains written electronic confirmation from the sending facsimile machine that such transmission was successful. 9. Amendment, Modification, and Waiver. No amendment, modification, or waiver of any condition, provision, or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound or by the duly authorized representative of same, and specifying with particularity the extent and nature of the amendment, modification, or waiver. Any waiver by any party of any default by another party shall not affect or impair any rights arising from any subsequent default. 10. Severability. Each provision, section, sentence, clause, phrase, and word of this Agreement is intended to be severable. If any portion of this Agreement shall be deemed invalid or unenforceable, whether in whole or in part, the offending provision or part thereof shall be deemed severed from this Agreement and the remaining provisions of this Agreement shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any portion of this Agreement is invalid or unenforceable as written, but that by limiting such provision or portion thereof it would become valid and enforceable, then such provision or portion thereof shall be deemed to be written, and shall be construed and enforced, as so limited. a. Year One - 80% rebate b. Year Two - 80% rebate c. Year Three - 80% rebate d. Year Four - 80% rebate e. Year Five - 80% rebate f. Year Six - 80% rebate g. Year Seven 70% rebate h. Year Eight 70% rebate i. Year Nine 70% rebate for any taxable value over the January 1, 2013 taxable value of $1,630.00. Rebates are payable in respect of a given year only to the extent that Developer has actually paid general property taxes due and owing for such year. Rebates are to be paid to Developer within 30 days of any tax payment made by Developer. The taxable value of the Property as a result of the Improvements must be increased by a minimum of 10% and must increase the annual tax by a minimum of $500.00. This rebate program is not applicable to any special assessment levy, debt service levy, or any other levy that is exempted from treatment as tax increment financing under the provisions of applicable law. The first year in which a rebate may be given ("Year One") shall be the first full year for which the assessment is based upon the completed value of the Improvements and not a prior year for which the assessment is based solely upon the value of the land or upon the value of the land and a partial value of the Improvements, due to partial completion of the Improvements or a partial tax year. 6. Representations and Warranties of City. City hereby represents and warrants as follows: A. City is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. B. Each person who executes and delivers this Agreement and all documents to be delivered hereunder is and shall be authorized to do so on behalf of City. 7. Representations and Warranties of Company. Company hereby represents and warrants as follows: A. Company is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. B. Company is duly organized, validly existing, and in good standing under the laws of the state of its organization and is duly qualified and in good standing under the laws of the State of Iowa. Property, the Improvements, and all site preparation and development -related work to make the Property usable for Company's purposes as contemplated by this Agreement are collectively referred to as the "Project". 3. Timeliness of Construction. The parties agree that Developer's commitment to undertake the Project and to construct the Improvements in a timely manner constitutes a material inducement for the City to enter this Agreement, and that without said commitment City would not have done so. Developer must substantially complete construction of the Improvements by December 31, 2014. If construction has commenced within 4 months of the approval of this Agreement, and is stopped and/or delayed as a result of an act of God, war, civil disturbance, court order, labor dispute, fire, or other cause beyond the reasonable control of Developer, the requirement that construction is to be substantially completed by December 31, 2014 shall be tolled for a period of time equal to the period of such stoppage or delay, and thereafter if construction is not completed within the allowed period of extension this Agreement shall be cancelled at the sole option of City. If construction is not substantially completed by December 31, 2014, then the parties agree to execute an amendment to this Agreement and to the Minimum Assessment Agreement to extend the date specified in Section 4 below and the dates specified in corresponding provisions of the Minimum Assessment Agreement. 4. Minimum Assessment Agreement. Company acknowledges and agrees that it will pay when due all taxes and assessments, general or special, and all other lawful charges whatsoever levied upon or assessed or placed against the Property. Company further agrees'that, prior to the date set forth in Section 2 of Exhibit "B," it will not seek or cause a reduction in the taxable valuation for the Property, which shall be fixed for assessment purposes, below the amount of $328,000.00 ("Minimum Taxable Value"), through: (i) willful destruction of the Property, Improvements, or any part of either; (ii) a request to the assessor of Black Hawk County; or (iii) any proceedings, whether administrative, legal, or equitable, with any administrative body or court within the City, Black Hawk County, the State of Iowa, or the federal government. Company agrees to sign and deliver to City the agreement attached as Exhibit "B" concurrently with execution and delivery of this Agreement. 5. Property Tax Rebates. Provided that Developer has completed the Improvements as set forth in Sections 1 and 2 and has executed the Minimum Assessment Agreement as set forth in Section 4, the City agrees to rebate property taxes (with the exceptions noted below) as follows: Preparer Information: Noel Anderson 715 Mulberry Street Waterloo, IA 50703 319.291.4366 Individual's Name Street Address City Phone DEVELOPMENT AGREEMENT This Development Agreement (the "Agreement") is entered into as of , 2014, by and between Senad Dizdarevic ("Company"), and the City of Waterloo, Iowa ("City"). RECITALS A. City considers economic development within the City a benefit to the community and is willing for the overall good and welfare of the community to provide financial incentives so as to encourage that goal. B. Company is willing and able to finance and construct a building and related improvements (the "Improvements") on property located in the Martin Road Area urban renewal area. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree as follows: 1. Purchase of Property. Company has purchased the real property described on Exhibit "A" attached hereto (the "Property"), located as a part of Lot 16 in Kingswood Second Addition on Marnie Avenue. 2. Improvements by Company. Company shall construct a new 6,000 sq. ft. industrial building, and related parking and landscaping (the "Improvements"), all of which shall be located on the Property. The Improvements shall be constructed in accordance with all applicable City, state, and federal building codes and shall comply with all applicable City ordinances and other applicable law. It is contemplated that the Improvements will have a total project cost of approximately $268,000.00. The Background Information: The public-private partnerships that the City of Waterloo has utilized in its TIF Districts have allowed private development of land to compete with land publicly developed in and out of Waterloo. This helps to expand the amount of available land, lots, roads, and other infrastructure for development purposes. I he project at hand will receive rebates to help them choose this location, but will still pay over $2,600 in taxes their first year, and over $27,000 in taxes over the lifespan of the rebate period of 9 years. CITY OF WATERLr IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 2E1-4366 Fax (319) 291-4262 . NOEL C. ANDERSON, Community Planning & DoeTcpnent Director Mayor BUCK CLARK CITY OF WATERLOO Council Communication COUNCIL City Council Meeting: February 3, 2014 MEMBERS Prepared: January 28, 2014 ../ Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Resolution approving Development Agreement with Senad Dizdarevic for the construction of a 6,000 sq. ft. industrial building on Marnie Avenue, adding $328,000 of taxable value to the site, and offering property tax rebates of 6 years at 80% and 3 years at 70%, and authorize Mayor to sign and fully execute the document. Submitted by: Noel Anderson, Community Planninci and Development Director Recommended City Council Action: Approval of resolution as noted above Summary Statement: As you may recall, the City of Waterloo has worked with various companies in the past to develop land along Highway 63 to the south, in the Ridgeway Avenue area. The private development of Marnie Avenue has helped to spawn several business developments: Wilbert Burial Vault, Rainsoft, Riley's Floors and More, the post office substation, Failor Hurley Construction, and Country Estates Fencing. The City of Waterloo works to offer "free land" to compete with other communities for businesses in this area. As the City did not fund any of the improvements to this area, the City offers tax rebates equal to the purchase price of the land to offer this free land setup. Dizdarevic Construction is a growing business in the Waterloo community, and this site will offer them easy access to all areas of the community. They are building a 6,000 sq. ft. building with office and warehouse space on the site. It is a great addition to this growing area of the community. This new building would be the seventh project along Marnie Avenue, and will bring forth new industrial development and jobs to the area. Expenditure Required: Rebates Source of Funds: Martin TIF cash Policy Issue: Economic Development Alternative: NA DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-082 RESOLUTION APPROVING DEVELOPMENT AGREEMENT WITH SENAD DIZDAREVIC OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Development Agreement dated February 3, 2014, for the construction of a 6,000 square foot industrial building on Marnie Avenue, adding $328,000.00 of taxable value to the site, and offering property tax rebates for 6 years at 80 percent and 3 years at 70 percent, by and between Senad Dizdarevic of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 3rd day of February, 2014. ATTEST: Suzy Sch res, CMC City Cle k Er,„t4e4/ 64e," nest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: February 3, 2014 Prepared: January 28, 2014 Dept. Head Signature: PH # of Attachments: Q � 212 ,AVA SUBJECT: FY2014 CEDAR VISTA SHELTER PROJECT Submitted by: Travis Nichols, Facilities/Project Manager Recommended City Council Action: Request Council adopt resolutions to preliminarily approve the request for the proposal document and specifications for FY2014 Cedar Vista Shelter Project, Park Road and Burton Avenue, Waterloo, and to instruct the City Clerk to publish notice of hearing on proposal document, specifications, etc. and taking of bids, and to set date of hearing and bid opening as February 24, 2014. Summary Statement: This project provides for the replacement of the Cedar Vista Shelter in Exchange Park, Park Road and Burton Avenue, Waterloo Iowa. A copy of the proposal document and specifications is in the City Clerk's Office for your review. Expenditure Required: $70,000 (estimate based on Sullivan Shelter replacement) Source of Funds: Funding is available from hail damage insurance claim. Leisure Services crews will do site preparations. Policy Issue Alternative Background Information: The Cedar Vista shelter was damaged during hail storm in April 2012. The shelter is one of the oldest in our park system and is deteriorating to a point replacement is a better option than repairing. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-083 RESOLUTION PRELIMINARILY APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE F.Y. 2014 CEDAR VISTA SHELTER PROJECT. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Leisure Services Director of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the F.Y. 2014 Cedar Vista Shelter Project, in the City of Waterloo, Iowa, and WHEREAS, said Leisure Services Director did file said plans, specifications, form of contract, estimate of cost, etc., in conjunction with the F.Y. 2014 Cedar Vista Shelter Project. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the F.Y. 2014 Cedar Vista Shelter Project, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 3rd day of February, 2014. ATTEST: Suz�S a City Clerk s, CMC Ernest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-084 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE F.Y. 2014 CEDAR VISTA SHELTER PROJECT, IN THE CITY OF WATERLOO AS FEBRUARY 24, 2014, AT 5:30 P.M. AT CITY HALL COUNCIL CHAMBERS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5:30 p.m. on the 24th day of February, 2014, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, etc., in conjunction with the F.Y. 2014 Cedar Vista Shelter Project, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 3rd day of February, 2014. ATTEST: uzy Schaes, CMC City Cler 4'46, rnest G. Clark, Mayor CITY OF WATERLOO, IOWA CITY HALL 715 MULBERRY STREET 50703 To: City Council Members Re: Notice of Severance Department POLICE Today's Date: 1/24/2014 Effective Date: 1/24/2014 Employment Date: 9/13/2004 Job Title/Classification Police Officer This is to report that the employment of John Dekoster with the City of Waterloo has been severed by reason of: 0 Retired Disability Related ❑ No 0 Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 16.13 $29.60 $ 477.49 Vacation -Current 208.00 $29.60 $ 6,156.80 Usable Sick Leave 0.00 $29.60 (x) 25% $ - Frozen Sick Leave 0.00 $29.60 (x) —% $ - Personal Hours 0.00 $29.60 $ - Sick Time Pay 0.00 $29.60 $ - Unscheduled Leave 96.00 $29.60 $ 2,841.60 Other Pay 128.72 $29.60 $ 3,810.11 Total Payment Comments: Duty related disability $ 13,286.00 Approved by \ Human Resources/ Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward approved form to Department 0 1 z_( Council Agenda Date: / �/� / ❑ AS/400 Status/Accruals ❑ 1-9 Date /-±-(y Date 250 At the regular meeting of the Board of Waterloo Water Works Trustees, held Wednesday, January 22, 2014, there were present Terry M. Kuntz, Chairman; Rodger L. Burris, Vice -Chairman; and Mary H. Potter, Trustee. Also in attendance: Ron Welper, Waterloo City Council Member; Rick Wilberding, Distribution Department Manager; and Dennis Clark, General Manager and Secretary. Terry Kuntz called the meeting to order at 8:00 a.m. The Board approved to adopt the agenda. Ron Welper was welcomed back to the Water Works, as the Waterloo City Council liaison to the Waterloo Water Works. The minutes of the regular meeting of December 18, 2013, were approved as read. Upon motion, unanimously passed, the following Bills Resolution was adopted. BE IT RESOLVED BY THE BOARD OF WATER WORKS TRUSTEES OF THE CITY OF WATERLOO, IOWA: That the bills listed below for which warrants against the funds designated, have been issued in payment, are found to be correct, and the acts of the Secretary in issuing and delivering said warrants are hereby ratified and approved. DECEMBER 31, 2013 GENERAL FUND EFT Treasurer, State of Iowa State withholding tax 7,099.00 EFT State of Iowa Treasurer Sales tax 19,168.75 50122 ABM Janitorial Services Janitorial services 1,041.50 50123 Advanced Systems, Inc. Maintenance contract for copying 276.71 machine 50124 Assurant Employee Benefits Dental and disability insurance 6,446.04 50125 B & B Builders and Supply 2013 Pavement Repairs Project 6,725.58 final retainage 50126 Black Hawk Waste Disposal Waste disposal 94.00 50127 BMC Aggregates, L.C. Fill sand and roadstone 270.19 50128 City Tractor Co. New salt spreader for John Deere 811.00 garden tractor 50129 Brandi Velasquez M. D. & U. D. refund 28.46 50130 St. Vincent DePaul It " " ti 18.18 50131 Robert L. Decker, Ill " " " 17.75 50132 Phoenix Saffold " it " " 53.18 50133 Rishawn Echols " " " ti 56.42 50134 Thea E. Gunn " " " 18.18 50135 Claudia L. Burton " it it ti 7.31 50136 Rebecca Dooley " " " " 60.08 50137 Mary K. Ferrell " " " 8.81 50138 Beverly Wason Garbage refund 31.50 50139 Lee Reh Overpayment on final bill 99.45 50140 Electronic Engineering Monthly vehicle tracking services 329.45 50141 Ferguson Enterprises, Inc. Bushings for meter installations 16.08 50142 Iowa Groundwater Assoc. Annual dues 30.00 50143 Iowa Municipalities Workers' Workers' compensation insurance 8,706.00 Compensation Association 50144 Iowa Public Employees IPERS for 15 employees 9,476.10 Retirement System 50145 Mutual Wheel Co. Taillight bulb and connection for 30.76 units #12 and #18 50146 Napa Auto Parts Oil filter for Briggs motor on unit #9 16.44 50147 Postmaster Postage 1,150.00 50148 Rochester Armored Car Co. Armored car service 242.98 251 50149 Charles Schwab Institutional Employer contribution to employee 41,010.00 pension fund 50150 Scot's Supply Nuts and bolts 6.53 50151 Steffen Filter element for standby power unit 52.28 50152 Storey Kenworthy Small office supplies, toner, calendars, 412.74 appointment books, copying machine paper, envelopes and calculator rolls 50153 Utility Equipment Co. Freight charges to deliver fittings 134.16 50154 Van Wert, Inc. Meter reading service 4,789.20 50155 Courier Communications Legal ad 87.89 50156 Cedar Valley United Way Authorized payroll deduction for 117.50 United Way 50157 ING Life Insurance Authorized payroll deduction for 3,563.00 deferred compensation 50158 Lincoln Financial Group Authorized payroll deduction for 40.00 deferred compensation 50159 Public Employees Credit Authorized payroll deduction for 4,547.50 Union credit union 50160 Charles Schwab Institutional Authorized payroll deduction for 2,161.67 employee pension contribution EFT US Department of Treasurer Federal withholding tax 21,785.29 50161 Aramark Uniform Services Towel service 237.40 50162 Aspro, Inc. Cold mix 1,533.44 50163 BMC Aggregates, L.C. Fill sand and roadstone 886.13 50164 Campbell Supply Hand pump for diesel exhaust fluid 46.12 50165 Wesley M. Seedorff M. D. & U. D. refund 105.00 50166 Treshun McCoy " it It `° 18.56 50167 Misael Lopez " " " tt 3.91 50168 Jose Galinda " " `I 9.31 50169 Jennifer Whitesall " " " 35.42 50170 Shiron D. Morman " " 14.74 50171 Deundre Crawley " " " `° 4.39 50172 Salvation Army " " " " 8.18 50173 Lori A. Jones `° 56.42 50174 Eddie E. Young, Jr. " " ,, `° 28.46 50175 Marsha Sproles " " " " 6.98 50176 Brenda Jungen " " " " 7.42 50177 Mark Kennedy " " " 8.81 50178 Gierke -Robinson Co. Parts for jackhammer 72.44 50179 Iowa Engineering Society Annual dues, D. Clark 200.00 50180 Steve Kerns Reimbursement for cell phone 50.00 50181 Keystone Laboratories, Inc. Water sampling 1,114.00 50182 Kwik Trip, Inc. Fuel for vehicles 3,572.06 50183 Travis Larson Reimbursement for cell phone 50.00 50184 National Society of Annual dues, D. Clark 148.00 Professional Engineers 50185 Matt Parrott/Storey Uniform embroidery 8.50 Kenworthy 50186 Postmaster Postage fees 1,035.00 50187 Radio Communications Monthly access fee, pager rental 244.26 and new pager 50188 Schimberg Co. Fittings 942.40 50189 Secretary of State Notary application fee for C. Manahl 30.00 50190 Sensus Metering Systems Repaired touchreader 146.00 50191 Swisher & Cohrt, P.L.C. Legal services 370.00 50192 UnityPoint Clinic- Drug testing for CDL driver 37.00 Occupational Medicine 50193 Utility Equipment Co. Fittings 5,241.04 50194 Rick Wilberding Reimbursement for cell phone 50.00 EFT State of Iowa Treasurer Sales tax 15,000.00 50195 Advanced Systems, Inc. Maintenance contract for copying 248.38 machine 50196 Airgas USA, LLC Oxygen, acetylene and ice melt 804.82 252 50197 Allen Memorial Hospital 50198 Aspro, Inc. 50199 Assured Flow Sales, Inc. 50200 Bankers Trust 50201 Black Hawk County Auditor 50202 Black Hawk County Treasurer, MIS 50203 BMC Aggregates, L.C. 50204 Campbell Supply 50205 The CBE Group, Inc. 50206 C & C Welding & Sandblasting, Inc. 50207 CenturyLink 50208 City of Waterloo 50209 City of Raymond 50210 City of Waterloo 50211 Cedar Valley Lawn Care 50212 St. Vincent DePaul 50213 Ronald B. Jones 50214 Derrick Hock 50215 Denver Construction, Inc. 50216 E. H. Wachs Co. 50217 Ellingson Drainage, Inc. 50218 Greater Cedar Valley Alliance 50219 Gierke -Robinson Co. 50220 HD Supply Waterworks, Ltd. 50221 Hogan & Hansen 50222 Iowa Custom Machine 50223 Iowa Department of Natural Resources 50224 Iowa One Call 50225 Menards 50226 MidAmerican Energy Co. 50227 Murphy Tractor & Equipment 50228 Mutual Wheel Co. 50229 Napa Auto Parts 50230 Nilles Associates 50231 P & K Midwest 50232 Matt Parrott/Storey Kenworthy 50233 R Company, Inc. 50234 Rydell Chevrolet, Inc. 50235 Schimberg Co. 50236 Sensus Metering Systems 50237 Service Signing, L.C. Registration fee for OSHA 10 -Hour Training Program, R. Wilberding Cold mix Bags for not -in-service hydrants Principal and interest payment, and annual fee for 2007 Capital Loan Notes Water and sewer bond fees Data processing for November Fill sand and roadstone Deep well sockets Collection fee Cutting edge for push blade on John Deere garden tractor and welding socket extensions Service 2013 Street Reconstruction Water Main Replacement Program Sewer, garbage and yard waste fees Sewer, garbage and storm water Hydrant M. D. refund M. D. & U. D. refund {f ti {1 {1 Cleanup dumpster for Independence Avenue main break Extension on street key Ranchero Road Water Main Extension Project Annual dues Rubber gaskets and thermal winter hard hat liners Hydrant repair parts and hydrant stem removal wrench with extension kit Payroll services Constructed deep well sockets for water main repair Water operator certification exam fees, R. Manahl One Call service Kitchen and restroom supplies, batteries, garbage bags, pliers, pipe wrench, hammer, windshield wash and pipe thread stick Gas, power and electric New bucket tooth and repaired stabilizer cylinder on unit #20 Fender reflector and fuses for unit #34 Lamp bulbs for utility trailer Well #19 engineering Parts for walk behind salt spreader Board minute book and pages Repaired water main at Byron and Parkview and patched hole at University and Progress Repaired fuel system on unit #1 Spool and gaskets for Kimball Throttling Valve Project Meters and meter parts Traffic control on University and Progress 50.00 189.60 75.93 374,211.25 3,856.57 6,605.20 316.71 45.13 53.20 61.00 203.12 11,670.75 17, 855.47 773,444.26 828.56 55.55 74.02 56.63 284.83 156.90 455,538.91 350.00 29.90 5,558.40 387.60 110.00 60.00 452.90 380.44 28, 232.24 817.84 19.90 19.80 2,122.50 55.45 130.03 5,600.00 315.68 1,736.33 11,192.34 550.00 50238 Summers Enterprises 50239 TestAmerica Laboratories 50240 Tiedt Nursery 50241 U. S. Cellular 50242 Utility Equipment Co. 50243 Waterloo Water Works 50244 Voided 50245 ING Life Insurance 50246 Lincoln Financial Group 50247 Public Employees Credit Union 50248 Charles Schwab Institutional 50249 Teamsters Local Union #238 EFT US Department of Treasurer 50250 Acco Unlimited Corp. 50251 AWWA 50252 AWWA 50253 BMC Aggregates, L.C. 50254 Campbell Supply 50255 C & C Welding & Sandblasting, Inc. 50256 Arnold Anfinson 50257 Mariela Morales 50258 Megan E. Wright 50259 Katie Sires 50260 Courtney Fuller 50261 Dex Media East, Inc. 50262 Gierke -Robinson Co. 50263 Goodyear Commercial Tire & Service 50264 Iowa Workforce Development Elevator permit and inspection fee 50265 Keystone Laboratories Water testing at well #22 50266 Menards Windshield washer, small fittings, hose clamps and kitchen supplies Taillight for utility trailer New 16" propeller meter insert for well #20 Postage Sign for payment center Meter touchpads Traffic control on University and Progress Legal ad New 20" actuator valve for Kimball Throttling Valve Project Pension contribution projection calculations Certificate of deposit Video security equipment Shaulis Road and Highway 63 Water Main Extension Project Water sampling Hydrant M. D. refund Monthly fee for GPS hotspot Fittings, permanent markers for water main in rural areas and head assembly for small tapping machine Reimbursement for city services fees and reimbursed petty cash for postage and lamination Authorized payroll deduction for deferred compensation Authorized payroll deduction for deferred compensation Authorized payroll deduction for credit union Authorized payroll deduction for employee pension contribution Authorized payroll deduction for union dues Federal withholding tax Chlorine and HFS Membership renewal, M. Ratkovich Membership renewal, T. Larson Fill sand and roadstone Power inverter for hotspot, ski masks for hard hats, rags, locating flags and batteries Cutting edge for push blade on John Deere garden tractor M. D. & U. D. refund IL 11 It I it it tt ti Phonebook advertisement Locating flags Repaired front tire on unit #21 50267 Napa Auto Parts MPEC 50268 Newton Valve Service Division 50269 Postmaster 50270 Sandee's Ltd. 50271 Sensus Metering Systems 50272 Service Signing, L.C. 50273 Courier Communications 50274 Willco, Inc. 50275 Alliance Benefit Group 50276 Farmers State Bank 50277 Hawkeye Alarm Signal Co. Payroll 253 98,806.43 20.00 334.00 44.22 837.75 7,998.78 0.00 3,563.00 40.00 4,547.50 2,139.57 919.00 20,855.13 24,964.32 209.00 86.00 162.62 181.47 20.49 7.31 7.31 56.42 7.31 12.62 30.00 90.00 188.95 175.00 62.40 141.90 10.89 2,926.48 4,000.00 22.85 2,044.00 550.00 85.58 11, 855.76 750.00 130,000.00 12,740.00 92,819.23 $2,301,480.48 254 The General Manager presented the Monthly Financial Report as of December 31, 2013 as follows: December 1, 2013 Balance $5,365,802.24 Receipts 862,392.92 Disbursements 1,497,504.40 December 31, 2013 Balance $4,730,690.76 Debt Reserve Fund 330,000.00 Restricted Bond Fund 0.00 Bond Debt Sinking Fund 0.00 Repairs & Rehabilitation Fund 318,950.77 General Fund Balance 4,081,739.99 $4,730,690.76 It was moved, seconded and approved to receive and place on file the Monthly Financial Report as presented. The General Manager presented the Revenue and Expense Summary as of December 31, 2013 as follows: Operating Revenue Operating Expense Non -Operating Revenue Non -Operating Expense Capital Expense 2012 2013 $7,966,037.23 $7,921,271.57 5,445,535.79 5,559,484.01 $2,520,501.44 $2,361,787.56 144, 843.91 140, 585.57 406,478.89 403,721.56 2,456,826.23 2,076,158.12 ($ -197,959.77) $ 22,493.45 It was moved, seconded and approved to receive and place on file the Revenue and Expense Summary. The Board adjourned for the Pension Committee Meeting at 8:35 a.m., and reconvened at 9:06 a.m. It was moved by Kuntz and seconded by Burris to adopt the following resolution naming depositories. RESOLVED, that the Board of Water Works Trustees of Waterloo Water Works in Black Hawk County, Iowa, approves the following list of financial institutions to be depositories of the Waterloo Water Works funds in conformance with all applicable provisions of Iowa Code Chapter 13. The Waterloo Water Works Treasurer is hereby authorized to deposit the Waterloo Water Works funds in amounts not to exceed the maximum approved for each respective financial institution as set out in the resolution; Regions Bank, $2,000,000; U.S. Bank, $2,000,000; Wells Fargo Bank N.A., $2,000,000; Veridian Credit Union, $5,000,000; Public Employees Credit Union, $1,000,000; Community Bank & Trust, $10,000,000; First Security State Bank, $5,000,000; Farmers State Bank, $10,000,000; Citizens Bank & Trust, $2,000,000; Lincoln Savings Bank, $2,000,000; Iowa Public Agency Investment Trust (IPAIT), $5,000,000; Bank Iowa, $2,000,000; MidwestOne Bank & Trust, $2,000,000; and Liberty Bank, $2,000,000. CERTIFICATION. I hereby certify that the foregoing is a true and correct copy of a resolution of the Waterloo Water Works Board of Trustees adopted at a meeting of said public body, duly called and held on the 22nd day of January, 2014, a quorum being present, as said resolution remains of record in the minutes of said meeting, and it is now in full force and effect. Dated this 22nd day of January 2014. Dennis D. Clark Dennis D. Clark, Secretary & Treasurer On Vote: Ayes: Kuntz, Burris, Potter. Nays: None. Absent: None. Resolution adopted. 255 The General Manager presented the list of 2013 salaries that are required to be published in the local newspaper each year. It was moved by Potter, seconded by Burris and unanimously approved to adopt a resolution to publish the 2013 salaries as required by Iowa Code Chapter 388.4 as follows: Averill, Merle $58,975.82; Blough, Barry $55,899.22; Christensen, Cory $3,224.81; Clark, Dennis $110,141.73; Conkling, Jason $60,355.11; Cunningham, David $63,666.27; Ernst, Angela $37,305.54; Fisher, Shawn $57,075.43; Gustafson, Michael $53,028.66; Hartmann, Peggy $7,497.68; Holtzman, Jamie $39,119.25; Hoskins, Chavonne $41,166.82; Howe, Kyle $2,055.00; Johnson, Brian $64,750.78; Kerns, Steven $69,401.69; Kloster, Douglas $63,999.70; Larson, Travis $62,296.03; Manahl, Carla $41,444.02; Manahl, Ryan $67,675.27; Manning, Jason $57,661.57; McMahon, James $65,864.02; Moody, Joe $54,877.51; Moore, Stephanie $38,079.84; Morgan, Mark $67,240.66; O'Connor, Pam $41,470.57; Ratkovich, Mary $74,919.36; Robeson, Randy $60,529.08; Robbins, Timothy $83,045.42; Samardzic, Said $19,289.27; Shepherd, Annette $39,183.15; Shumaker, Kenneth $60,916.68; Sperry, Susan $33,861.39; Vogel, Wes $59,654.42; Volker, Brenda $33,152.77; Wedemeier, Marshall $54,336.83; Welter, Brandon $4,105.13; Wilberding, Richard $83,011.76; Wise, Toriel $63,639.72; Young, Mark $24,492.98. Rick Wilberding requested authorization to seek informal bids and to purchase fire hydrants for the 2014 construction season. Rick is also requesting authorization to purchase hydrant flags, and hydrant repair and maintenance parts, as needed. The estimated cost of the hydrants is $1,800 each and the estimated cost of the hydrant flags is $19.00 each. The 2014 repair -inventory -meter budget included $50,000 for hydrants and $15,000 for hydrant flags and parts. Material will be purchased throughout the year on an as -needed basis. It was moved by Potter, seconded by Burris and unanimously approved to authorize to seek informal bids and to purchase fire hydrants at an estimated cost of $1,800 each to be used in the 2014 construction season, and to authorize the purchase of hydrant flags and parts, as needed. Rick Wilberding requested authorization for advertisement and taking of bids to purchase valves, fittings and pipe to resupply inventory for the 2014 construction season. Valves, fittings and pipe will be purchased on an as -needed basis at the bid price per item or per foot of pipe. The 2014 inventory budget has $45,000 for valves, $35,000 for fittings and $20,000 for pipe. The 2014 capital budget also includes $100,000 for main extensions, $85,000 for work related to City projects and $415,000 for main replacement projects, some of which will require valves, fittings and pipe supplied by the Water Works. Among other projects, material purchased in 2014 will be used to add valves to the system and make other miscellaneous improvements to improve reliability and fire service to customers. It was moved by Potter, seconded by Burris and unanimously approved to authorize the advertisement and taking of bids for valves, fittings and pipe for the 2014 construction season. Rick Wilberding requested to seek informal bids and to purchase several smaller items listed on the 2014 Capital Improvement & Extraordinary Items schedule, including the following: Item Leak correlator Miscellaneous small equipment for distribution and meter service Safety equipment as needed Backflow prevention equipment as needed It was moved by Potter, seconded by Burris and unanimously approved to authorize to seek informal bids and to purchase the above items. Budgeted Amount $30,000 $ 6,000 $ 3,000 $10,000 256 Travis Larson requested to seek informal bids and to purchase maintenance and improvement items at the Pumping Station, well houses and chemical rooms. These items are listed on the 2013 Capital Improvement & Extraordinary Items schedule, including the following: Budgeted Item Amount Replacement doors, windows and roofs on well houses, and other $52,300 building maintenance It was moved by Potter, seconded by Burris and unanimously approved to authorize to seek informal bids and to purchase the above items. The 2014 Capital Improvements & Extraordinary Items schedule includes $10,000 for computer and printer upgrades and replacements. The Water Works uses 28 computers for various functions, 1 computer for the SCADA system, 17 printers, a scanner, a plotter, switches, extensive cabling and a server. In 2008, many dot-matrix printers were replaced with monochrome laser printers. Since that time, the Water Works continued to replace computers, printers and other equipment on an as -needed basis. It was moved by Potter, seconded by Burris and unanimously approved to authorize the purchase of computers, printers and other equipment as needed in 2014. Mary Ratkovich requested authorization to seek informal bids and to purchase miscellaneous office equipment, security and building improvements. These items are listed on the 2014 Capital Improvement & Extraordinary Items schedule, as follows: Budgeted Item Amount Miscellaneous office equipment, security and building $20,000 improvements It was moved by Potter, seconded by Burris and unanimously approved to authorize to seek informal bids and to purchase the above items. The 2014 Capital Budget includes $80,000 for continued development of our computer technology platforms including GIS, CMMS, mapping and document management. The purpose of these platforms is to establish technology and process improvements that will add efficiencies in operations and information sharing. Improving the functionality of the platforms and the data associated with each asset and document will provide better customer service and increase operational efficiency. A Laserfiche document management system was purchased in late 2012 and is currently in use. A significant amount of information has been, and will continue to be, scanned and organized for record retention and organization. Applicable documents and information will be geo-referenced and tied to the master water map of the utility. Projects for 2014 include implementation and use of the document management system; capturing X, Y and Z coordinate information for system assets, particularly valves and hydrants; and determination of the next steps for GIS and CMMS, particularly as they relate to the ongoing CIS project. It was moved by Potter, seconded by Burris and unanimously approved to authorize continued development of GIS, CMMS, mapping and document management, and to authorize expenditures for those platforms within the approved annual capital budget line item. 257 The 2014 Water Works budget includes the sum of $514,700 for contributions to the Pension Plan fund and for fees associated with the Pension Plan. The budgeted amount includes a projected employer contribution to the Plan fund of $509,700 and $5,000 for miscellaneous fees. Various contribution schedules have been used in the past to make the Water Works contribution to the Plan fund. In the last two years, the Water Works has used a dollar cost averaging contribution method, making 12 equal monthly installment contributions to the plan. Additional small contributions are made to the Pension Plan fund throughout the year with proceeds from various class action settlements. It was moved by Burris, seconded by Potter and unanimously approved to adopt a resolution authorizing a 2014 contribution schedule to the Waterloo Water Works Pension Plan of 12 equal monthly installment contributions, with a total contribution of $509,700. At their December 2013 meeting, the Board of Trustees adopted a resolution authorizing the request of proposals for engineering services for the Well No. 21 Variable Frequency Drive Conversion and Replacement Stand-by Power Project. Wells No. 19 and 21 are very similar in production and operation. Both wells are very high production wells and are not operated simultaneously under normal operations. It would beneficial to have both wells similarly designed and operated, so that resultant pressures and operations could remain as seamless as possible. For the Well 19 Project, Nilles Associates was selected as the Project Engineer after review of proposals based on general company qualifications, resumes of key individuals, similar project experience, the Water Works past experiences with the firm, references and estimated fees. Their estimated cost of services is the sum of $32,000. Due to satisfactory results with Nilles on the Well 19 Project, and the desire to have Well 21 similarly designed and operated, a proposal for Well 21 was only requested from Nilles Associates. A copy of the proposed Engineering Services Agreement for Well 21 between Nilles Associates and the Waterloo Water Works was provided to the Board. It was moved by Potter, seconded by Burris and unanimously approved to adopt a resolution approving the Engineering Services Agreement with Nilles Associates for the Well No. 21 Variable Frequency Drive Conversion and Replacement Stand-by Power Project, and authorizing the execution of the document by the General Manager. The recently released biannual water rate survey, conducted by the City of Ames, shows Waterloo continuing to have the lowest residential drinking water rates in the state of Iowa. Waterloo's average residential customer, using approximately 800 cubic feet, or 5,984 gallons, of water per month pays $13.22 per month. Other cities in the survey have rates that range from $17.26 per month to $42.60 per month. A Waterloo customer with 100,000 cubic feet of usage per month pays $1,140.00 per month. Other cities in the survey he Board reviewed spead heet usage comparing g O0 3 1.86 pero monh to $5,405.00 per month. 2011 rates and 2011 to 2009 rates, for different rates of usage. The agreement between the City of Hudson and the Waterloo Water Works requires that rates at the 100,000 cf/month usage level increase no more than the State of Iowa average, on a dollars per cf basis, using the 2009 survey as a base. From 2009 to 2013, the average increase r month, a lita tle mos re thap one-half the 3.87 er month, where the Water Works increase was $234.00 p allowable increase. A press release will be issued to the news media. 258 Going forward, the City of Ames intends to conduct the survey annually, rather than biannually. Annual surveys also allows for error corrections, some of which may be included in the 2013 survey. It was moved by Potter, seconded by Kuntz and unanimously approved to receive and place on file the 2013 Water Rate and Sewer Service Charge Survey for Iowa Cities with 10,000 and Over Population. John Rooff has proposed a townhouse development at the unused city parking lot at the intersection of East 3rd and Lafayette Streets. At a recent City Council meeting, there was substantial opposition to the development at that site, from members of the adjacent Queen of Peace Church. If the Rooff development does not proceed, the Waterloo Water Works may have an interest in the lot. The Water Works has hired an architect for work associated with an office remodel and other work. As part of that project, the architect and AECOM will perform some preliminary long term master planning for the Water Works downtown campus. Much of the city block occupied by the Water Works is covered with a 6 -million gallon water reservoir, which is nearing the end of its useful life. The Water Works office, meter room and field offices sit on top of the reservoir. Retirement and demolition of part, or all, of the reservoir may put the office, meter room and field offices in structural jeopardy. It is possible that the most efficient plan would be to demolish and rebuild the Water Works office. The upcoming master planning will address these and other issues. Assuming the Rooff development does not proceed at the East 3rd and Lafayette Streets lot site, one solution that might make sense is for the Water Works to purchase the lot from the City. Having the lot available for employee parking would greatly increase the master planning possibilities and options. The Water Works would use and maintain the lot as a parking lot, which could provide Queen of Peace with a well maintained lot for their functions, at no cost to the church. Funds for the purchase would be transferred from the Water Works to the City, no doubt making a small help with upcoming City budget issues. Casual discussions have occurred with City officials in the past, but no action was taken to avoid interfering with the proposed Rooff development, plus the uncertainty if the master plan would call for additional space afforded by using the parking lot. If the lot becomes available, it would be beneficial to authorize potential lot purchase discussions with City leaders, Queen of Peace representatives and others for the best outcome for all. It was moved by Burris, seconded by Potter and approved to authorize additional discussions regarding the disposition of the parking lot with the City leaders, Queen of Peace representatives and others as appropriate. The City of Waterloo is planning to expand the Northeast Industrial Park. The expansion will be west of the existing Northeast Industrial Park, with a new road running from Newell Street to MLK Jr. Drive. The addition will serve nine additional lots, some of which may be combined if needed for a larger facility. The Water Works currently has a 16 -inch water main in Newell Street and has 16 -inch water main throughout the Northeast Industrial Park. All of the water main in the Industrial Park is fed off of Newell Street and is part of a dead end system, terminating just south of MLK Jr. Drive. The new water main to serve the project should connect to the Newell Street water main, run south to just north of MLK Jr. Drive, and then east to the existing water main in Northeast Drive serving the Industrial Park. 259 Discussions are underway to determine funding for the proposed water main. In a normal development, the developer is responsible for design and installation of the new water main. In this case, the City of Waterloo is the developer. If the Water Works is responsible for design and installation of the water main, front footage will be charged to new facilities in the area, at a rate to recover the cost of the water main. If design and installation costs are paid for by the developer, front footage costs would not be charged in the development. A preliminary estimate for the water main extension to serve the Northeast Industrial Park 2014 Addition is the sum of $550,000. The 2014 Budget includes $100,000 for miscellaneous water main extensions. Further action on this project may cause other projects scheduled in 2014 to be delayed. One possible project that may be delayed is the 2014 Dysart Road Water Main Replacement Project. The City of Waterloo is applying for a RISE grant to pay for their infrastructure costs. If the grant is awarded, the project may develop very quickly. Due to the size of the project and the potential schedule, it would be beneficial to have authority to request proposals for engineering services for the Northeast Industrial Park 2014 Addition. It was moved by Burris, seconded by Potter and unanimously approved to authorize the request of proposals for professional engineering services for the Northeast Industrial Park 2014 Addition Water Main Extension Project, if needed. At their June 2013 meeting, the Board of Trustees adopted a resolution authorizing the request of proposals from consultants to assist the Water Works in the analysis, purchase and implementation of a CIS system. A professional service proposal for the project was requested from EMA, Inc., of St. Paul, MN. A proposal was received late on October 17, 2013. Copies of the proposals were distributed to Water Works Department Heads and key managers, and a conference call was held with EMA on October 18, 2013. At their October 2013 meeting, the Board of Trustees adopted a resolution approving the Consulting Services Agreement with EMA, Inc., to assist the Water Works in the analysis, purchase and implementation of a CIS system. The project has commenced and will require substantial staff time in the near future as it progresses. EMA has recommended that the Water Works select a lead individual who understands the various workings of the current billing system and will be able to dedicate adequate time to the project to successfully move the project forward. Customer Service Representative Annette Shepherd has agreed to fill that role. In order to fill the vacancy that will be caused by Annette's attention to the project, it would be beneficial to have an additional temporary staff member to assist with customer service. Kelly Services of Waterloo has provided a quotation to the Water Works for temporary help during the project. If approved, the Water Works will be billed $21.06 per hour for the services. The fees for the additional temporary staff will be billed to the Customer Information System Project line item, which has a budget of $945,000.00 for budget year 2014. It was moved by Burris, seconded by Potter and unanimously approved to adopt a resolution authorizing the use of additional staff from a temporary help service agency, such as Kelly Services, as needed for the duration of the Customer Information System Project. The following items were reported by management: The water pumpage information for December 2013 was 6.89% more than December 2012. Water pumpage for 2013 was 4.09% less than 2012. 260 An updated Salary and Benefit Summary schedule was distributed to the Board. A list of several major projects and initiatives currently underway or planned for 2014 was presented to the Board. Waterloo Water Works Board of Trustees Vice -Chairman Rodger Burris indicated that he was stepping down from his position on the Board, effective the end of his term in January 2014. Rodger agreed to continue serving on the Board, until a replacement is named. Rodger has been an outstanding Board member for nearly 10 years. His business and financial acumen, and his attentiveness to the affairs of the Waterloo Water Works, have been invaluable. The next regular meeting is scheduled for Wednesday, February 19, 2014 at 8:00 a.m. Upon motion, the meeting was adjourned at 10:16 a.m. BOARD OF TRUSTEES Secretary Payment voucher prepared by: Pauline Cli osson CITY OF WATERLOO PAYMENT VOUCHER January 27, 2014 Vendor No. Vendor Name AECOM Department: Engineering Address Grant/Project Code # 07VIPPUMP City & State ************************************* Invoice Date Invoice No. Qty/Unit 1/21/14 37410335 FINAL BILLING Spec I Instructions •r, it ed By Amount Description $2,410.69 Dry Run Creek Arch Storm Sewer Manhole & Valve Replacements Contract 814 CRS 12/14 thru 1/17/14 Final NP TOTAL $2,410.69 1/27/14 Date Approved evev By An Equal Opportunity/Affirmative Action Employer 9002 A020314 G.L. Distribution 412-07-5600-2103 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 A=COM Invoice To: Mr. Eric Thorson, P.E. City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Date: January 21, 2014 Project Number: 60217467 Invoice No: 37410335 Your Authorization: Supplemental Agreement No. 1 Dated October 22, 2012 Supplemental Agreement No. 2 Dated January 28, 2013 Dry Run Creek Arch Storm Sewer Manhole and Valve Replacements Waterloo, Iowa Contruction-Related Services Final Billing: December 14, 2013 through January 17, 2014 Classification Hours Amount Senior Professional 9.00 $2,226.25 Project Professional 83.00 11,926.99 Staff Professional 15.50 1,789.24 Professional 2.50 177.63 CAD/GIS Operator 130.75 8,686.70 Senior Technician 360.00 35,946.37 Technician 16.00 1,060.54 Project Support 17.00 1,312.44 Direct Expenses 339.01 Total Costs to Date $63,465.17 Less Previous Billing 61,054.48 TOTAL AMOUNT DUE $2,410.69 y Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 Invoice F.Y. 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 3 CONTRACT NO. 852 DIVISION I - SIDEWALK REPAIRS RETAINAGE December 2, 3013 BID ITEM ITEM DESCRIPTION UNIT CONTRACTO R UNIT PRICE ORIGINAL BID QUANTITY ORIGINAL BID PRICE PREVIOUS QUANTITY QUANTITY THIS PERIOD QUANTITY TO DATE TOTAL DUE THIS PERIOD ITEM TOTAL TO DATE 1 REM/REP SIDEWALK, 4", PCC SF $ 5.95 14,318.1 $ 85,192.70 14,122.5 0.0 14,122.5 $0.00 $84,028.88 2 REM/REP SIDEWALK, 5", PCC SF $ 6.60 3,171.1 $ 20,929.26 2,729.5 0.0 2,729.5 $0.00 $18,014.70 3 REM/REP SIDEWALK, 6", PCC SF $ 7.35 1,607.7 $ 11,816.60 1,102.9 0.0 1,102.9 $0.00 $8,106.32 4 WATER VALVE ADJUSTMENT EA $ 200.00 22.0 $ 4,400.00 15.0 0.0 15.0 $0.00 $3,000.00 5 CLEAN SIDEWALK EA $ 250.00 10.0 $ 2,500.00 7.0 0.0 7.0 $0.00, $1,750.00 6 SIDEWALK PATCH EA $ 75.00 30.0 $ 2,250.00 1.0 0.0 1.0 $0.00' $75.00 $ 127,088.55 B & B BUILDERS & SUPPLY r CITY OFNVATERLOO /iiwr I— 27— zo,' DATE 1-1 %-!dl, DATE $0.00 Sidewalk Repairs $114,974.89 TOTAL TO DATE $114,974.89 LESS 5% RETAINAGE $5,748.74 SUBTOTAL_ $109,226.15 LESS AMOUNT PREVIOUSLY PAID $109,226.15 AMOUNT DUE THIS ESTIMATE $5,748.74 ICOM Invoice To: 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 Invoice Date: January 16, 2014 Mr. Eric Thorson Project Number: 60306846 City of Waterloo 715 Mulberry Street Invoice No: 37409491 Waterloo, Iowa 50703 Your Authorization: Supplemental Agreement No. 1 Dated August 13, 2013 Rehabilitation of the 4th Street Walkway Canopy Bridge over the Cedar River and Conceptual Design Report Waterloo, Iowa Progress Billing: October 26, 2013 through January 10, 2014 Classification Hours Amount Senior Professional 20.50 Project Professional 0.00 Staff Professional 2.00 Professional 0.00 CAD/GIS Operator 2.00 Senior Technician 0.00 Technician 0.00 Project Support 1.00 Direct Expenses Total Costs to Date Less Previous Billing TOTAL AMOUNT DUE $4,320.54 0.00 188.15 0.00 131.95 0.00 0.00 75.40 0.00 $4,716.04 3,091.17 $1,624.87 Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 Prepared by Pauline Closson CITY OF WATERLOO PAYMENT VOUCHER January 27, 2013 Vendor Address City & State Invoice Date 1/16/14 Special Instructions: AECom ************************************* Invoice # 37409491 Qty/Unit Vendor: Batch No. Department: Engineering Grant/Project Code# Keyed By: 9002 A020314 Amount Description G/L Distribution $ 1,624.87 Rehab of 4th St Walkway Canopy Bridge over Cedar River Design report 10/26/113 thru 1/10/14 Total $ 1,624.87 413-07-7400-2103 01/27/14 Date Approved By: Date An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO Council Communication City Council Meeting: December 16, 2013 Prepared: December 9, 2013 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 3 CONTRACT 852 Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: It is recommended that this project be accepted. Summary Statement I report that B & B BUILDERS AND SUPPLY, of Waterloo, Iowa, has completed the F.Y. 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 3, CONTRACT NO. 852 in accordance with the plans and specifications. The total cost of the contract was $114,974.89. Transmitted also to the Clerk's Office is the Maintenance Bond that guarantees the maintenance of this improvement for a period of two (2) years. Expenditure Required Source of Funds Property Owner Assessments Policy Issue N/A Alternative None Background Information: F.Y. 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 3 CONTRACT NO. 852 FINAL QUANTITIES ADJUSTMENT BID ITEM ITEM DESCRIPTION UNITS ORIGINAL FINAL QUANTITY B & B B & B INCREASE/ QUANTITY QUANTITY DIFFERENCE UNIT PRICE UNIT PRICE EXT. DECREASE DIVISION I - SIDEWALK REPAIRS 1 REMOVE/REPLACE PCC SIDEWALK, 4" SF 14,318.1 14,122.5 (195:6) $ 5.95 $ 84,028.88 $ (1,163.82) 2 REMOVE/REPLACE PCC SIDEWALK, 5" SF 3,171.1 2,729.5 (441.6) $ 6.60 $ 18,014.70 $ (2,914.56) 3 REMOVE/REPLACE PCC SIDEWALK, 6" SF 1,607.7 1,102.9 (504.8) $ 7.35 $ 8,106.32 $ (3,710.28) 4 WATER VALVE ADJUSTMENT EA 22.0 15.0 (7.0) $ 200.00 $ 3,000.00 $ (1,400.00) 5 CLEAN SIDEWALK EA 10.0 7.0 (3;0) $ 250.00 $ 1,750.00 $ (750.00) 6 SIDEWALK PATCH EA 30.0 1.0 (29,0) $ 75.00 $ 75.00 $ (2,175.00) $ 114,974.89 $ (12,113.66) TOTAL INCREASE IN CONSTRUCTION ITEMS $ (12,113.66) TOTAL PAY ESTIMATE #1 $ 127,088.55 FINAL QUANTITY SUMMARY - CHANGE ORDER #1 $ 40,740.92 PAY ESTIMATE #2 $ 114,974.89 $ 21,820.48 PAY ESTIMATE #3 $ 33,568.85 PAY ESTIMATE #4 $ 13,095.90 RETAINAGE $ 5,748.74 TOTAL PAYMENTS $ 114,974.89 FINAL NEW CONTRACT AMOUNT $ 127,088.55 FINAL QUANTITY SUMMARY - CHANGE ORDER #1 TOTAL ORIGINAL CONTRACT AMOUNT $ 114,974.89 $ 127,088.55 NO CHANGE ORDERS FOR THIS PROJECT $ NEW CONTRACT AMOUNT $ 127,088.55 FINAL NEW CONTRACT AMOUNT $ 127,088.55 FINAL QUANTITY SUMMARY - CHANGE ORDER #1 $ (12,113.66) FINAL CONTRACT AMOUNT $ 114,974.89 January 27, 2014 CITY OF WATERLOO PAYMENT VOUCHER Vendor No. Vendor Name Croell & Subsidiaries, Inc. Address 2010 Kenwood Ave City & State PO Box 363 New Hampton, IA 50639 Invoice Date ************************************* Department: Engineering Grant/Project Code # 07STR(711) Invoice No. Qty/Unit Amount Description G/L Distribution 9/1/72 18 26,543.03 W Shaulis Rd/Ans Ave Est No. 18 290-07-7500-2165 6,635.76Supplemental # 2 205-07-7500-2165 STP -U-81545(711)--70-07 Contract 784 Special Instructions: Ay ,C X Submitted By Total $ 33,178.79 1/29/14 Date Approved By: Date An Equal Opportunity/Affirmative Action Employer 9002 A020314 IvJM KIRKHAM MICHAEL Arizona • Colorado Iowa • Kansas • Nebraska CONTRACTOR'S PROGRESS ESTIMATE NUMBER 18 PROJECT: West Shaulis Road / Ansborugh Avenue DATE: January 7, 2014 STP -U-8155(711)--70-07 OWNER: City of Waterloo, Iowa CONTRACT FOR: PCC Paving CONTRACTOR: Croell & Subsidiaries, Inc. 2010 Kenwood Ave. PO Box 363 New Hampton, IA 50659 www.kirkham.com ENG: Kirkham Michael Greg Cabalka, P.E. 11021 Aurora Avenue Urbandale, Iowa 50322 DOT CONTRACT DATE: February 16, 2012 DOT CONTRACT ID: 07-8155-711 *See attached schedule for quantities done to date. I have reviewed this estimate and it appears to be correct. KIRKHAM, MICHAEL & ASSOCIATES By: Approved: nst -uction aineer Date: l 7— /y Date: 11021 Aurora Avenue • Des Moines, IA 50322 • (515) 270-0848 • FAX (515) 270-1067 Division 1: City of Waterloo Division 2: Waterloo Water Works Project Total: Total Completed and Stored to Date: $2,676,838.49 $811,239.67 $3,488,078.15 Retained: (Maximum $30,000) $9,963.05 $20,036.95 $30,000.00 Previous Estimates: $2,648,397.64 $776,501.72 / $3,458,078.15 Due Contractor This Estimate: $18,477.80 '` / $14,701.00 " $33,178.79 V I have reviewed this estimate and it appears to be correct. KIRKHAM, MICHAEL & ASSOCIATES By: Approved: nst -uction aineer Date: l 7— /y Date: 11021 Aurora Avenue • Des Moines, IA 50322 • (515) 270-0848 • FAX (515) 270-1067 Payment voucher prepared by: Pauline CIS osson CITY OF WATERLOO PAYMENT VOUCHER January 27, 2014 Vendor Name AECOM Address City & State Vendor No. Department: Engineering Grant/Project Code # 07VIPPUMP 9002 A020314 Invoice Date Invoice No. Qty/Unit Amount Description G.L. Distribution 1/21/14 37410335 FINAL BILLING SI Instructions dr S ed j 1/27/14 By Date Approved By $2,410.69 Dry Run Creek Arch Storm Sewer Manhole & Valve Replacements Contract 814 CRS 12/14 thru 1/17/14 Final NP TOTAL $2,410.69 An Equal Opportunity/Affirmative Action Employer 412-07-5600-2103 AXON Invoice To: Mr. Eric Thorson, P.E. City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 Invoice Date: January 21, 2014 Project Number: 60217467 Invoice No: 37410335 Your Authorization: Supplemental Agreement No. 1 Dated October 22, 2012 Supplemental Agreement No. 2 Dated January 28, 2013 Dry Run Creek Arch Storm Sewer Manhole and Valve Replacements Waterloo, Iowa Contruction-Related Services Final Billing: December 14, 2013 through January 17, 2014 Classification Hours Amount Senior Professional 9.00 Project Professional 83.00 Staff Professional 15.50 Professional 2.50 CAD/GIS Operator 130.75 Senior Technician 360.00 Technician 16.00 Project Support 17.00 Direct Expenses Total Costs to Date Less Previous Billing TOTAL AMOUNT DUE $2,226.25 11,926.99 1,789.24 177.63 8,686.70 35,946.37 1,060.54 1,312.44 339.01 $63,465.17 61,054.48 $2,410.69 ot, to Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 A COM Invoice To: 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 Invoice Date: January 16, 2014 Mr. Eric Thorson Project Number: 60306846 City of Waterloo 715 Mulberry Street Invoice No: 37409491 Waterloo, Iowa 50703 Your Authorization: Supplemental Agreement No. 1 Dated August 13, 2013 Rehabilitation of the 4th Street Walkway Canopy Bridge over the Cedar River and Conceptual Design Report Waterloo, Iowa Progress Billing: October 26, 2013 through January 10, 2014 Classification Hours Amount Senior Professional 20.50 Project Professional 0.00 Staff Professional 2.00 Professional 0.00 CAD/GIS Operator 2.00 Senior Technician 0.00 Technician 0.00 Project Support 1.00 Direct Expenses Total Costs to Date Less Previous Billing TOTAL AMOUNT DUE $4,320.54 0.00 188.15 0.00 131.95 0.00 0.00 75.40 0.00 $4,716.04 3,091.17 $1,624.87 Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 Voucher Prepared by Pauline C CITY OF WATERLOO PAYMENT VOUCHER January 27, 2014 Vendor Name AECOM Department Address Grant/Project Code # City & State Invoice Date ************************************* Invoice No. Qty/Unit 9002 A020314 Amount Description G.L. Distribution 1/21/14 $10,538.34 University Ave, US 63 to W'loo City Limits 37410339 Evaluation of Proposed Tranfer of Jurisdiction 12/14/13 - 1/17/14 Special Instructions Su�Fmitted By Date Approved By TOTAL $ 10,538.34 'r(A.(Y_, 1/27/14 An Equal Opportunity/Affirmative Action Employer 413-07-7500-2103 ACOM Invoice To: Mr. Eric Thorson City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 Invoice Date: January 21, 2014 Project Number: 60305458 Invoice No: 37410339 Your Authorization: Professional Service Agreement Dated July 22, 2013 University Avenue, U.S. 63 to Waterloo City Limits Evaluation of Proposed Transfer of Jurisdiction Waterloo, Iowa Progress Billing: December 14, 2013 through January 17, 2014 Classification Hours Amount Senior Professional Project Professional Staff Professional Professional CAD/GIS Operator Senior Technician Technician Project Support Direct Expenses Total Costs to Date Less Previous Billing TOTAL AMOUNT DUE 4147, 60.00 80.00 7.00 0.00 17.00 0.00 0.00 4.75 $14,245.00 $13,020.12 $658.53 $0.00 •$1,470.86 $0.00 $0.00 $358.15 0.31 $29,752.97 19,214.63/ ?a7 ./14/((i 1B Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 Vouchers Prepared by Pauline Closson CITY OF WATERLOO PAYMENT VOUCHER January 27, 2014 Vendor Address City & State Ciuty & State B & B Builders ************************************* Invoice Date Invoice No. 1/27/14 Special Instructions: Submitted FINAL RETAINAGE Amount Vendor No. Departmen Engineering Department Grant/Project Code # Batch No. Keyed By: 9002 A020314 Description G/L Distribution Contract No. 852 Est No 5 FINAL RETAINAGE 5,748.74 2013 SW Repair Assessment Program Zone 3 010-07-7650-2164 Total $ 5,748.74 1/27/14 Approved By: An Equal Opportunity/Affirmative Action Employer F.Y. 2014 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 3 CONTRACT NO. 852 DIVISION I - SIDEWALK REPAIRS RETAINAGE December 2, 3013 BID ITEM ITEM DESCRIPTION UNIT CONTRACTO R UNIT PRICE ORIGINAL BID QUANTITY ORIGINAL BID PRICE PREVIOUS QUANTITY QUANTITY THIS PERIOD QUANTITY TO DATE TOTAL DUE THIS PERIOD ITEM TOTAL TO DATE 1 REM/REP SIDEWALK, 4", PCC SF $ 5.95 14,318.1 $ 85,192.70 14,122.5 0.0 14,122.5 $0.00 $84,028.88 2 REM/REP SIDEWALK, 5", PCC SF $ 6.60 3,171.1 $ 20,929.26 2,729.5 0.0 2,729.5 $0.00 $18,014.70 3 REM/REP SIDEWALK, 6", PCC SF $ 7.35 1,607.7 $ 11,816.60 1,102.9 0.0 1,102.9 $0.00 $8,106.32 4 WATER VALVE ADJUSTMENT EA $ 200.00 22.0 $ 4,400.00 15.0 0.0 15.0 $0.00 $3,000.00 5 CLEAN SIDEWALK EA $ 250.00 10.0 $ 2,500.00 7.0 0.0 7.0 $0.00 $1,750.00 6 SIDEWALK PATCH EA $ 75.00 30.0 $ 2,250.00 1.0 0.0 1 0 $0.00 $75.00 $ 127,088.55 4.(774 rgualr.fivt.lrrwc� I- Z7-Zo; y B & B BUILDERS & SUPPLY DATE CITY OFJjWATERLOO DATE $0.00 Sidewalk Repairs $114,974.89 TOTAL TO DATE $114,974.89 LESS 5% RETAINAGE $5,748.74 SUBTOTAL $109,226.15 LESS AMOUNT PREVIOUSLY PAID $109,226.15 AMOUNT DUE THIS ESTIMATE $5,748.74 Voucher Prepared by Pauline C CITY OF WATERLOO PAYMENT VOUCHER January 27, 2014 Vendor Name INRCOG Department Engineering Grant/Project Code # 07LTF 5007 Address 229 Park Avenue City & State Waterloo, IA 50703 Invoice Date ************************************* Invoice No. Qty/Unit Amount Description 1/14/14 16869 1/14/14 • 16871 1/14/14 16870 Spec al Instructions Su milled By G.L. Distribution Administrative Services Com $1,136.51 EDA Commericail Lift Station EDA 290-07-5300-2103 $1,788.43 CDBG Commercial Lift Station CDBG 290-07-5300-2103 $1,549.49 CDBG Residential Lift Station CDBG 290-07-5300-2103 November expenses TOTAL 4,474.43 1/27/14 Date Approved By Date An Equal Opportunity/Affirmative Action Employer INRCOG Iowa Northland Regional Council Of Governments Sold To: Waterloo City Hall 715 Mulberry Street Waterloo, IA 50703 Iowa Northland Regional Council of Govts 229 E Park Ave Waterloo, IA 50703 Phone: 319 235-0311 Fax: 319 235-2891 Page: 1 Invoice Number: 16869 Invoice Date: 01/14/14 Due Date: 02/28/14 Customer ID: WATERLOO Item Code Description Quantity Unit Price Extended Amount December '13 Expenses - EDA Commerical Lift Station 34300SALARY Salary & Fringe Benefits 1.00 796.73 796.73 34300POSTAGE Postage 1.00 54.97 54.97 3430000PY Copy Expense 1.00 1.15 1.15 34300ADMIN Allocated Administrative Services too 283.66 283.66 Please remit to: INRCOG 229 E Park Ave Waterloo, IA 50703 Item Total: 1,136.51 PLEASE PAY THIS AMOUNT: $ 1,136.51 4( 74* Ar ivtao INRCOG Iowa Northland Regional Council Of Governments Sold To: Waterloo City Hall 715 Mulberry Street Waterloo, IA 50703 Iowa Northland Regional Council of Govts 229 E Park Ave Waterloo, IA50703 Phone: 319 235-0311 Fax: 319 235-2891 Page: 1 Invoice Number: 16871 Invoice Date: 01/14/14 Due Date: 02/28/14 Customer ID: WATERLOO Item Code IDescription Quantity I Unit Price Extended Amount December '13 Expenses - CDBG Residential Lift Station 37300SALARY Salary & Fringe Benefits 3730000PY Copy Expense 37300ADMIN Allocated Administrative Services Please remit to: INRCOG 229 E Park Ave Waterloo, IA 50703 1.00 1.00 1.00 1,291.41 0.10 496.92 1,291.41 0.10 496.92 Item Total: 1,788.43 PLEASE PAY THIS AMOUNT: 1,788.43 rty INRCOG Iowa Northland Regional Council Of Governments Sold To: Waterloo City Hall 715 Mulberry Street Waterloo, IA 50703 Iowa Northland Regional Council of Govts 229 E Park Ave Waterloo, IA 50703 Phone: 319 235-0311 Fax: 319 235-2891 Page: 1 Invoice Number: 16870 Invoice Date: 01/14/14 Due Date: 02/28/14 Customer ID: WATERLOO Item Code IDescription Quantity I Unit Price Extended Amount December'13 Expenses - CDBG Commerical Lift Station 36300SALARY Salary & Fringe Benefits 1.00 1,125.25 36300POSTAGE 1,125.25 Postage 1.00 6.25 6.25 3630000PY Copy Expense 1.00 0.10 36300ADMIN 0.108 Allocated Administrative Services 1.00 417.89 417.89 Item Total: 1,549.49 PLEASE PAY THIS AMOUNT: $ Please remit to: INRCOG 229 E Park Ave Waterloo, IA 50703 1,549.49 Prepared by: Pauline C CITY OF WATERLOO PAYMENT VOUCHER January 27, 2014 Vendor Name Kirkham Michael & Associates Address 11021 Aurora Avenue City & State Urbandale, la 50322-7902 Invoice Date ************************************* Finance Dept Only Vendor No. Batch No. Keyed By Department: Engineering Grant/Project Code # 07STR Invoice No. Qty/Unit Amount Description 1/22/14 10 Special Instructions: 9002 A020314 G/L Distribution 18,179.54 W Shaulis City Contract 784 Est. 10 290-07-7500-2103 4,544.89 Supplemental # 3 DOT STP -U-8155(696)--70-07 205-07-7500-2103 9/1/13 - 1/17/14 Total $ 22,724.43 • )6( 1/27/14 Submitted y Date Date Approved By: An Equal Opportunity/Affirmative Action Employer Kirkham Michael & Associates 11021 Aurora Avenue Urbandale, Iowa 50322-7902 PROJECT: West Shaulis Road Extension, Waterloo Iowa - Supplemental #3 INVOICE No.: 81879 PERIOD COVERED: 9/1/13 through 1/17/14 CONSULTANT JOB No.: 0611638 DATE: January 22, 2014 CITY INVOICE: 10 CITY CONTRACT No: 784 IOWA DOT JOB No.: STP -U-8155(696)--70-07 Contract Estimate Cumulative To Date Current Period Labor Dollars Overhead (195.62%) Salary Cost $76,358.68 $149,372.85 $225,731.53 $85,195.68 $166,659.79 $251,855.47 $0.00 $0.00 $0.00 Direct Expenses: Printing, Postage Mileage Misc Materials Subtotal Direct Expenses $31,851.00 $32.89 $20,813.22 $9,175.06 $30,021.17 $0.00 $0.00 $0.00 $0.00 Subconsultants: (include contingency only if authorized) Terracon $29,200.00 Authorized Contingency $0.00 Subtotal Subconsultants $29,200.00 $22,730.92 $0.00 Subtotal (rounded) $286,782.53 KM Amount Over Contract Max KM Fixed Fee (12%) $27,087.78 KM Authorized Contigency $25,758.25 Total Authorized Amount (rounded) $339,628.56 Total Billed to Date Remaining Balance $2,542.07 $22,730.92 $304,607.56 -$15,397.22 $27,087.78 $23,216.18 $0.00 $0.00 $339,514.30 $339,514.30 $0.00 $0.00 $0.00 $0.00 $22,724.43 $22,724.43 Unauthorized Contingency: Kirkham Michael Robinson Engineering Company Terracon $0.00 $0.00 $2,610.00 Maximum Amount Payable $342,238.57 Payment Status Total Earned to Date: Less Previous Invoices: $337,376.49 $314,652.06 Total Amount Due: $22,724.43 rt 4 0 J 0 1J VH.LN03 c S VI 'OO111l1VA100 ALE) Inlet Protection Red Flag Assemblies, Aluminum a" PVC Conduit (Schedule 00) Extra Grading for Ditches/Entrances CULVERT, CONCRETE ENTRANCE PIPE, 10 IN. DIA. APRONS, CONCRETE, le IN. DIA Additional 20" Gate Valves - Install Only Erosion Control Intake Inserts SEEDING & FERTILIZING (URBAN) MULCHING, WOOD CELLULOSE FIBER MOW DRIVEWAY INSTALLATION- ANSBOROUGH TRAFFIC SIGNALIZATION PERMANENT ROAD CLOSURE, URBAN, 51-102 °AINTED PAVEMENT MARKING, WATERBORNE OR SOLVENT -BASED DRSCEm'ION CLEARING & GRUBBING EXCAVATION, CLASS 10, ROWY & BORROW LOCATING TILE LINES TOPSOIL STRIP SALVAGE & SPREAD COMPACTION W/MOISTURE & DENSITY CONTROL MODIFIED SUBBASE GRANULAR SHOULDERS, TYPE B SHOULDER CONSTRUCTION, EARTH STANDARD OR SLIPFORM PORTLAND CEMENT PAVEMENT, CLASS C CLASS 2 DURABILITY, BIN PORTLAND CEMENT CONCRETE SAMPLES HOT MIX ASPHALT MIXTURE, COMMERCIAL MIX (INCLUDES ASPHALT BINDER), AS PER PLAN SURFACING DRIVEWAY, CLASS A CRUSHED STONE RMVL OF SIGN REMOVALS AS PER PLAN GRANULAR BACKFILL EXCAVATION CL20 PRECAST CONCRETE BO% CULVERT, 10 FT. X 5 FT. PRECAST CONCRETE BO% CULVERT STRAIGHT END SECTION, 10 FT. X 5 FT. APRONS, CONCRETE, 15 IN. DIA APRONS, CONCRETE, 15 IN. DIA APRONS, CONCRETE, 36 IN. DIA CULVERT, CONCRETE ENTRANCE PIPE, 18 IN. DIA, CULVERT, CONCRETE ENTRANCE PIPE, 28 IN. DIA. INTAKE, SW -505 MODIFIED SUBDRAIN PLASTIC PIPE 5 IN SUBORAIN CONC PIPE 12 IN SUBORAIN OUTLET (RF -19C) SUBDRAIN OUTLET, RF -19E STORM SEWER GRAVITY MAIN, TRENCHED, RCP, 20000 (CLASS 111),15 IN. STORM SEWER GRAVITY MAIN, TRENCHED, RCP, 20000 (CLASS 1111, 10 IN. FLOWABLE MORTAR ENGINEERING FABRIC REVETMENT, CLASS REMOVAL OF PAVEMENT RECREATIONAL TRAIL, PORTLAND CEMENT CONCRETE, 5 IN. SPECIAL COMPACTION OF SUBGRADE FOR RECREATIONAL TRAIL SIDEWALK, P.C. CONCRETE, 6 IN. DETECTABLE WARNINGS DRIVES FCC TIN SAFETY CLOSURE REMOVAL AND REINSTALLATION OF FENCE, FIELD POSTS WOOD - TYPE NB SIGNS 4 INX9 IN TYPE A SIGNS ALUM SURVEY CONSTRUCTION PAINTED PAVEMENT MARKING, WATERBORNE OR SOLVENT -BASED TRAFFIC CONTROL MOBILIZATION WATER MAIN, TRENCHED, DUCTILE IRON PIPE (DIP), 20 IN. WATER MAIN WITH CASING PIPE, TRENCHLESS, DUCTILE IRON PIPE (DIP), 20 IN. FITTINGS BY WEIGHT, DUCTILE IRON PIPE WATER SERVICE SNB, COPPER, 1 IN. VALVE, GATE, DIP, FIRE HYDRANT ASSEMBLY, WM-201 MULCHING SEEDING & FERTILIZING (RURAL) SILT FENCE SILT FENCE FOR DITCH CHECKS REMOVALS AS PER PLAN CULVERT, CONCRETE PIPE, 2000D, TRENCHLESS, 361N. DIA. MOBILIZATIONS, EROSION CONTROL MOBILIZATIONS, EMERGENCY EROSION CONTROL Remove Field Tile Subdrain Plastic Pipe, BIN Sanitary Sewer Service Stub With Riser, PVC, 5IN. Slablllxing Crop- Seed & Fertilize Mulching Base, Macadam Stone Relocation of Mall Box Traffic Control Flag0ere Intake, 5W-512,18 IN. IIRUETTB'm DATE DIVISION2 PROJECT 2.00 ra S 210.001100 O 32.001100 30.001100 5.0 211440 AO:i96.70 S VI 'OO111l1VA100 ALE)