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HomeMy WebLinkAbout03/24/2014Amended Council Agenda Items Council Meeting Monday, March 24, 2013 Add due to date of the event. Approved Beer, Liquor, and Wine Applications Name 86 Address of Business Class New or Renewal Expiration Date Includes Sunda Jr. Wahawk Softball 300 Jefferson St. Special Class C (BW) New 03/29/ 14- 04/03/14 Request to table until April 7, 2014. 1. Asbestos Abatement Services Request for Proposals for the following properties: 134 Dearborn Avenue, 928 Mulberry Street, 717 Vinton Street, 927 Mullan Avenue, 67 Franklin Street, 820 Fowler Street, 409 State Street, 520 Cottage Street, 1013 Lincoln Street, 420 .I`ar.vson Street, and 301-305 Commercial Street. Motion to receive and firproof of publication of n<.>tice of public hearing HOLD HEARING—No {,>bjections on file. Motion to postpone hearing until Al ri l 7, 2014 Submitted by Aloe' Anderson, Community Planning & Development Director THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE WATERLOO CENTER OF THE ARTS, LAW COURT THEATER, 5:30 P.M. MONDAY, MARCH 24, 2014 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. March 24, 2014 Roll Call. Moment of Silence. Pledge of Allegiance: Ron Welper, Ward 5 Council Member. Agenda, as proposed or amended. Minutes of March 17, 2014, Regular Session, as proposed. Proclamation declaring March 23-29, 2014 as Boys and Girls Club Week. Page 2 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Acceptance of Acknowledgment/ Settlement Agreement in the amount of $300.00 with Kwik Stop II, 4335 Texas Street, Waterloo, Iowa for sale of tobacco, tobacco products or cigarettes to persons under 18 years of age. If civil penalty is not paid within thirty (30) days said cigarette permit will be suspended for 14 days. Submitted by David R. Zellhoefer, Assistant City Attorney 3. Request of Josh Schmidt for tax exemptions for the construction of a new single family dwelling valued at $550,000.00 located at 4722 Luxley Drive and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning & Development Director b. Motion to approve the following: 1. 2. 3. Travel Requests Name & Title of Amount Personnel Class/ Meeting Destination Date(s) not to exceed Sgt. Camarata & Supervision & St. Paul, 04/27/ 14- $956.00 Sgt. Rogers Management MN 04/29/ 14 Officer Walter & Motorcycle Moline, IL 04/ 05/ 14- $576.00 Officer Bovy Refresher Training 04/ 07/ 14 John Lenius IAHO Spring Waterloo, 04/ 02/ 14- $200.00 Amended Conference IA 04/ 04/ 14 March 24, 2014 4. 5. Page 3 Inv. Monroe & (1) Marijuana Testing Ankeny, IA 03/31/ 14- $1,150.00 Unknown Officer School Class C Liquor 04/ 03/ 14 03/ 07/ 15 Phillip Schuppert, IDOT Erosion Ames, IA 04/ 10/ 14- $287.35 Storm Water Control Certification Class C Liquor & Outdoor Service 04/ 11/ 14 04/ 04/ 15 Specialist Course 6. Recommendation of appointment of Mark Rice to the Solid Waste Commission, replacing Larry Smith's appointment. Submitted by Mayor Buck Clark 7. 8. 9. Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Catherine Doyle's Pub 504 Sycamore St. Class C Liquor Renewal 03/ 07/ 15 X City Foods 200 Broadway St. Class E Liq, Class B Wine, Class C Beer New 03/ 01/ 15 X Red Carpet Golf 1409 Newell St. Class C Liquor & Outdoor Service Renewal 04/ 04/ 15 X 10. Bonds PUBLIC HEARINGS 2. Asbestos Abatement Services Request for Proposals for the following properties: 134 Dearborn Avenue, 928 Mulberry Street, 717 Vinton Street, 927 Mullan Avenue, 67 Franklin Street, 820 Fowler Street, 409 State Street, 520 Cottage Street, 1013 Lincoln Street, and 420 Dawson Street. Re -open and hold hearing (continued from March 3, 2014). Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of request for proposals, plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review. Submitted by Noel Anderson, Community Planning & Development Director RESOLUTIONS 3. Resolution setting date of hearing as April 14, 2014 to approve, as amended the City of Waterloo Zoning Ordinance No. 5079 by adding additional restrictions for "payday" loan businesses (delayed deposit service use) and pawnshop businesses; and instruct City Clerk to publish notice. Submitted byAric Schroeder, City Planner March 24, 2014 Page 4 4. Resolution re -setting date of public hearing as April 7, 2014 to enter into a Master Development Agreement and Supplemental Development Agreement with Grand Investments, LLC to authorize the sale and conveyance of a portion of City owned property for $1.00 commonly known as the former Grand Hotel site, at West Mullan Avenue and Jefferson Street, for the construction of an approximate 70 -unit condominium development with an estimated actual value of $6 million, with 20 years at 42% tax rebates; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning and Development Director 5. Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Peterson Contractors, Inc. of Reinbeck, IA at a total cost of $371,935.00 in conjunction with F.Y. 2011 Ridgeway Avenue and LaPorte Road Intersection Improvements, Contract No. 775. Submitted by Eric Thorson, P.E., City Engineer 6. Resolution approving City of Waterloo Driveway and Sidewalk Specifications for use by contractors and property owners starting with the 2014 construction season. Submitted by Wayne Castle, PLS, El, Associate Engineer 7. Resolution approving Traffic Safety Grant Agreement with Iowa Department of Transportation in the amount of $50,000.00 for improving traffic signal and sign installation at Fletcher Avenue and University Avenue intersection; and authorize Mayor and City Clerk to execute said document. Submitted by Sandie Greco, Traffic Operations Superintendent ORDINANCES 8. Amending the City Code of Ordinance, Title 6 Motor Vehicles and Traffic, Chapter 1 Tra fic Code, by adding Section 6-1-4 City Infractions Ticket. Motion to receive, file, consider and pass for the second time an Ordinance amending the City Code of Ordinance, Title 6 Motor Vehicles and Traffic, Chapter 1 Traffic Code, by adding Section 6-1-4 City Infractions Ticket. Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Dan Trelka, Director of Safety Services March 24, 2014 Page 5 OTHER COUNCIL BUSINESS 9. 2014 Right -of -Way Contract Mowing Motion to instruct Leisure Services Director to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, bid documents, etc. Resolution preliminarily approving plans, specifications, bid documents, etc. Resolution setting date of hearing and bid opening as April 7, 2014; and instruct City Clerk to publish notice of plans, specifications, bid documents, etc. Submitted by JB Bolger, Golf & Downtown Area Maintenance Manager 10. F.Y. 2014 Street Reconstruction Program, Contract No. 859. Motion to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as April 14, 2014; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Dennis Gentz, PE, Assistant City Engineer 11. Asbestos Abatement Services for properties located at 801-805 Commercial Street. Motion to instruct Community Planning & Development Director to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as April 7, 2014; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Noel Anderson, Community Planning & Development Director 12. 2014 Lift Stations & Complaint Mowings with Complaint Snow Removals Motion to instruct Waste Management Services Superintendent to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as April 14, 2014; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Larry N. Smith, Waste Management Services Superintendent March 24, 2014 Page 6 ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares, CMC City Clerk/ Human Resource Director MEETINGS Monday, March 24, 2014 4:30 p.m. - Council Work Session, Law Court Theater 4:50 p.m. - Boards & Commissions Committee, Law Court Theater 4:55 p.m. - Human Resources, Law Court Theater 5:05 p.m. - Finance Committee, Law Court Theater PUBLIC INFORMATION 1. Waterloo Leisure Services Commission minutes of January 14, 2014 on file in the Clerk's office. 2. Community Development Board meeting minutes of February 18, 2014 on file in the Clerk's office. 3. Community Development Board public hearing FY2015 CDBG and Home Program meeting minutes of February 18, 2014 on file in the Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Donald St. Improvements -Hwy 63 to Mildred Pay estimate No. 20 to AECOM in the total amount due of $440.30. 2. US Hwy 63 -Newell to Donald On -Call Post Design Service, Contract No. 790 Pay estimate No. 12 to AECOM in the total amount due of $3,217.44. 3. Fourth Street Bridge & Wall Repair, Contract No. 855 Pay estimate No. 1 to AECOM in the total amount due of $937.16. 4. RR Spur Line for Secor Investments, LLC - CRS Final Pay estimate to AECOM in the total amount due of $663.79. 5. W. Shaulis Rd/Ansborough Ave., Contract No. 784 Pay estimate to Croell & Subsidiaries, Inc. in the total amount due of $5, 754.60. March 24, 2014 Page 7 6. EDA/CDBG Commercial Lift Stations & CDBG Residential Lift Stations Pay estimate to INRCOG in the total amount due of $6,679.43. 7. 11th Street Bridge Repairs (Add'l materials needed for repairs) Pay estimate to Peterson Contractors in the total amount due of $4,362.89. 8. Stormwater Lift Stations -Westfield, Vinton, Virden Creek, Contract No. 831 Pay estimate No. 9 to Story Construction in the total amount due of $152,023.56. 9. Install crossing NP325.58 Walnut Street Pay estimate No. 3 to Union Pacific Railroad in the total amount due of $2,134.69. March 17, 2014 The Council of the City of Waterloo, Iowa, met in Regular Session at Waterloo Center for the Arts, Law Court Theater, Waterloo, Iowa, at 5:30 p.m., on Monday, March 17, 2014. Mayor Ernest G. Clark in the Chair. Roll Call: Jones, Schmitt, Lind, Morrissey, Welper, Hart. Absent: Cole. Moment of Silence. Pledge of Allegiance: Quentin Hart, Ward 4 Council Member. 142436 - Hart/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, March 17, 2014, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Absent: Cole. Motion carried. 142437 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, March 10, 2014, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Absent: Cole. Motion carried. CONSENT AGENDA 142438 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated March 17, 2014, in the amount of $641,225.07, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2014-182. 2. Acceptance of Acknowledgment/Settlement Agreement in the amount of $300.00 with Metro Mart #4, 2332 Falls Avenue, for sale of tobacco, tobacco products or cigarettes to persons under 18 years of age. The owner is allowed a one-time use of the class training program offered by Alcoholic Beverages Division, in lieu of payment of the $300.00 penalty that can be taken once in a four year period. Resolution adopted and upon approval by Mayor assigned No. 2014-183. b. Motion to approve the following: 1. 2. 3. 4. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to exceed Mark Boesen, Manager of Rehabilitation IAHO Spring Conference Waterloo, IA 04/02/14- 04/04/14 $900.00 Services, Matt Certification & Chesmore & Jon Martin, Recertification Rehabilitation Specialists Craig Denner, Aquatic CEU Cedar 05/05/14- $270.00 Facilities Specialist, Workshop Rapids, IA 05/05/14 Katy Moeller, Aquatic & Member Services Specialist Mike Wilson, Airport Iowa Aviation West Des 04/22/14- $259.00 Director Conference Moines, IA 04/23/14 Dr. Harold Trulear, Building Waterloo, 04/10/14- $200.00 Director of the Healthy IA 04/12/14 Healing Communities Communities Prison Ministry & Symposium Prisoner Reentry Project of the Philadelphia Leadership Foundation March 17, 2014 5. 6. 7. Page 2 Dr. Monica A. Coleman, Building Waterloo, 04/10/14- $200.00 Associate Professor of Healthy IA 04/12/14 02/28/15 Constructive Theology Communities Class C Liquor Renewal 12/31/14 & African American Symposium Special Class C (BW) & Outdoor Sales Renewal 12/14/14 Religions El Senor Tequila Nightclub 118-120 E. 11th St. Class C Liquor & Outdoor Sales Renewal 02/18/15 Hy -Vee Catering Building Waterloo, 04/11/14- $2,700.00 X Healthy IA 04/12/14 Communities Symposium Inv. Monroe & (1) Marijuana Ankeny, IA 03/31/14- $1,150.00 Unknown Officer Testing School 04/03/14 8. Recommendation of appointment of Thomas Klenske to the position of Preparator/Technician at the Waterloo Center for the Arts from the current Civil Service list effective March 18, 2014. 9. 10. 11. 12. 13. Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Sam's Club #6514 210 E Tower Park Dr. Class E Liquor, Class B Wine, Class C Beer Renewal 02/28/15 X Curt's 32 Lafayette St. Class C Liquor Renewal 12/31/14 X Grout Museum 503 South St. Special Class C (BW) & Outdoor Sales Renewal 12/14/14 X El Senor Tequila Nightclub 118-120 E. 11th St. Class C Liquor & Outdoor Sales Renewal 02/18/15 X Cedar Valley Golf Center 1850 W. Ridgeway Ave. Special Class C (BW) & Outdoor Service New 03/01/14- 11/01/14 X Cigarette Permit Application 14. Zabiha Market, LLC dba Zabiha Market, 2112 Kimball Avenue Roll call vote -Ayes: Six. Absent: Cole. PUBLIC HEARINGS 142439 - Schmitt/Hart that proof of publication of notice of public hearing on F.Y. 2014 Blowers Creek Storm Water Lift Station and Dry Run Creek Improvements, Contract No. 842, as published in the Waterloo Courier on March 3, 2014, be received and placed on file. Voice vote -Ayes: Six. Absent: Cole. Motion carried. 142440 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Schmitt/Hart that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Six. Absent: Cole. Motion carried. 142441 - Schmitt/Hart that "Resolution confirming approval of plans, specifications, form of contract, etc. in conjunction with F.Y. 2014 Blowers Creek Storm Water Lift Station and Dry Run Creek Improvements, Contract No. 842", be adopted. Roll call vote -Ayes: Six. Absent: Cole. Resolution adopted and upon approval by Mayor assigned No. 2014-184. 142442 - Schmitt/Hart that "Resolution ordering construction in conjunction with F.Y. 2014 Blowers Creek Storm Water Lift Station and Dry Run Creek Improvements, Contract No. 842", be adopted. Roll call vote -Ayes: Six. Absent: Cole. Resolution adopted and upon approval by Mayor assigned No. 2014-185. March 17, 2014 142443 - Schmitt/Hart Page 3 to receive and file and instruct City Clerk to open and read bids and refer to City Engineer for review: Voice vote -Ayes: Six. Absent: Cole. Motion carried. Bidder Bid Security Bid Amount Calacci Construction Co., Inc. P.O. Box 1906 Iowa city, IA 52244-1906 5% $3,872,000.00 Carl A. Nelson & Company 1815 Des Moines Ave. Burlington, IA 52601 5% $5,031,850.00 Larson Construction Co., Inc. P.O. Box 112 600 17th Street S.E. Independence, IA 50644 5% $3,570,000.00 Rice Lake Construction P.O. Box 517 22360 County Road 12 Deerwood, MN 56444 5% $4,893,500.00 WRH, Inc. Wendler Construction, Inc. P.O. Box 256 Amana, IA 52334 5% $4,290,000.00 RESOLUTIONS 142444 - Hart/Welper that `Resolution approving Construction Plans and Sanitary Sewer Serving Ridgeway Development Sanitary Sewer Extension, as submitted by Wayne Claassen Engineering of Waterloo, Iowa; and Sewage Treatment Agreement DNR Form 29 (Nov 00) with the Department of Natural Resources and the final acceptance of construction plans subject to the review and acceptance by the DNR", be adopted. Roll call vote -Ayes: Six. Absent: Cole. Resolution adopted and upon approval by Mayor assigned No. 2014-186. 142445 - Hart/Welper that "Resolution approving recommendation of award of contract to Municipal Pipe Tool, Inc. of Hudson, Iowa, in the amount of $641,171.36; and approving the Contract, Bonds and Certificate of Insurance, in conjunction with the Phase I CIP Pipe Lining - Services Areas No. 15 and No. 16, Contract No. 866; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Six. Absent: Cole. Resolution adopted and upon approval by Mayor assigned No. 2014-187. ORDINANCES 142446 - Welper/Hart that "an Ordinance amending the City Code of Ordinance, Title 6 Motor Vehicles and Traffic, Chapter 1 Traffic Code, by adding Section 6-1-4 City Infractions Ticket", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Six. Absent: Cole. 142447 - Welper/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Three. Nays: Three (Jones, Schmitt, Lind). Absent: Cole. Motion failed. March 17, 2014 Page 4 142448 - Schmitt/Hart that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10- 4-4, Rezoning Certain Property in conjunction with request by Stainless Investments, LLC of Waterloo, Iowa to rezone approximately 0.41 acre of land located at 811 Elliott Court from "R-2" One and Two Family Residence District to "C -1,C -Z" Conditional Zoning District, to allow for a 20'x60' (1,200 SF) addition to the existing building, as well as expand a vehicular area, located at 3533 Cedar Terrace Drive", be received, placed on file, considered and passed for the second time. Roll call vote -Ayes: Six. Absent: Cole. 142449 - Schmitt/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Six. Absent: Cole. 142450 - Schmitt/Hart that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10- 4-4, Rezoning Certain Property in conjunction with request by Stainless Investments, LLC of Waterloo, Iowa to rezone approximately 0.41 acre of land located at 811 Elliott Court from "R-2" One and Two Family Residence District to "C -1,C -Z" Conditional Zoning District, to allow for a 20'x60' (1,200 SF) addition to the existing building, as well as expand a vehicular area, located at 3533 Cedar Terrace Drive", be considered and passed for the third time. Roll call vote -Ayes: Six. Absent: Cole. Ordinance adopted and upon approval by Mayor assigned No. 5205. Mr. Jones noted that this is time sensitive. Mayor Clark noted that they are ready to build and have ordered all their equipment. 142451 - Schmitt/Hart that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10- 4-4, approving a Site Plan Amendment on Certain Property in conjunction with request of Stainless Investments, LLC of Waterloo, Iowa for a site plan amendment to the "C -1,C -Z" Conditional Zoning District, to allow for a 20'x60' (1,200 SF) addition to the existing building, as well as expand a vehicular area", be received, placed on file, considered and passed for the second time. Roll call vote -Ayes: Six. Absent: Cole. 142452 - Schmitt/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Six. Absent: Cole. 142453 - Schmitt/Hart that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10- 4-4, approving a Site Plan Amendment on Certain Property in conjunction with request of Stainless Investments, LLC of Waterloo, Iowa for a site plan amendment to the "C -1,C -Z" Conditional Zoning District, to allow for a 20'x60' (1,200 SF) addition to the existing building, as well as expand a vehicular area", be considered and passed for the third time. Roll call vote -Ayes: Six. Absent: Cole. Ordinance adopted and upon approval by Mayor assigned No. 5206. OTHER COUNCIL BUSINESS 142454 - Morrissey/Hart that approving Change Order No. 1 for a net increase in the amount of $24,777.00 for work performed by Failor Hurley Construction of Waterloo, Iowa in conjunction with the Waterloo City Council Chambers Renovation Project; and authorize Mayor to execute said document, be received, placed on file and approved. Voice vote -Ayes: Four. Nays: Two (Schmitt, Lind). Absent: Cole. Motion carried. March 17, 2014 Page 5 142455 - Schmitt/Welper that approving Change Order/Extra Work Order No. 1 for a net increase in the amount not to exceed $35,975.00 for additional asbestos abatement services in conjunction with F.Y. 2013 Asbestos Abatement Contract with Active Thermal for 300 W. 3rd Street; and authorize Mayor to execute said document, be received, placed on file and approved. Voice vote -Ayes: Six. Absent: Cole. Motion carried. Chris Western, City Planner II, noted the survey did not require a core sample of a layer of the roof. There were not any core samples of the tar paper and it was not shown in the report. Mr. Welper questioned whether other bidders included this work in their bid. Mr. Western stated that he didn't know if other companies were proposing to do core samples. Mr. Hart noted that the project was $43,000 and now an increase of $35,000 which is a large amount. He stated he would reluctantly approve it. Mayor Clark noted that they have had instances recently where a surveyor does go out and do a survey of asbestos. He felt it got missed, unfortunately. He noted that they need to do some serious changes to bidding. Schmitt questioned whether surveyors have liability insurance. Mr. Western noted that they do have liability insurance. All asbestos survey companies say that there is a chance that some things can be missed. A core sample would have found these layers of asbestos. The reason the cost is so high is because that layer of tar paper is hard to remove. They will usually take the entire roof off including sky lights. Mr. Lind questioned if the City has sent staff out to see if it's a reasonable amount. Mr. Western noted that they have, and that it's a reasonable amount. Mr. Morrissey questioned whether the Council has to approve it. Mr. Western noted that they would have to convince the contractor and bonding company that those layers should've been removed with the original contract. Mr. Hart noted that they need to make sure the survey meets the industry standards. Mr. Morrissey asked how many bids there were. Mr. Western stated that there were 3 or 4. No one bid any core samples after the survey was completed. 142456 - Hart/Welper to instruct City Engineer to prepare plans, specifications, form of contract, etc. in conjunction with F.Y. 2014 W. Airline Highway Rehabilitation, Contract No. 827, be approved. Voice vote -Ayes: Six. Absent: Cole. Motion carried. 142457 - Hart/Welper that plans, specifications, form of contract, etc. in conjunction with F.Y. 2014 W. Airline Highway Rehabilitation, Contract No. 827, be received and placed on file. Voice vote -Ayes: Six. Absent: Cole. Motion carried. 142458 - Hart/Welper that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with F.Y. 2014 W. Airline Highway Rehabilitation, Contract No. 827", be adopted. Roll call vote -Ayes: Six. Absent: Cole. Resolution adopted and upon approval by Mayor assigned No. 2014-188. 142458A - Hart/Welper Resolution setting date of hearing and bid opening as April 7, 2014; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Resolution adopted and upon approval by Mayor assigned No. 2014-188A. March 17, 2014 Page 6 ORAL PRESENTATIONS 142459 - Hart/Welper Jim Chapman, 224 Bertch, handed out a list of questions pertaining to the SportsPlex and wanted to know the operating costs of the Sportsplex. Mayor Clark noted that he will get his questions answered and forwarded to him. Jack Black, 227 Downing Avenue, stated the parking is bad at the SportsPlex and Young Arena. Forrest Dillavou, 1425 Huntington Road, stated that he has a problem with change orders, and wants to know why there is a change order for the Council Chambers remodel. Craig Clark, Building Official, noted that there were quite a few different things in the change order. One was for a new council desk. The original proposal did not have a new desk included in it. Also, the raised platform that the Council sits on was constructed of regular lumber, and now they need to use fire treated lumber for the platform. Mayor Clark noted that no desk was in the proposal which was just missed. The platform was rotted and the wiring under the platform was bad so it all had to be replaced. David Dryer, 3145 West 4th Street, noted that when he was in Germany, they threw out the low bid and the high bid and kept the middle bid because they figured they did a better job. Mr. Chapman questioned if there was a change order on the Grand Hotel. Mr. Jones stated that there was. John Sherbon, 1715 Robin Road, I would be easier for the citizens if they knew how much they were going to get back from the big million dollar projects. that the above oral comments be received and placed on file. Voice vote -Ayes: Six. Absent: Cole. Motion carried. ADJOURNMENT 142460 - Hart/Welper that the Council adjourn at 6:10 p.m. Voice vote -Ayes: Six. Absent: Cole. Motion carried. Carol Nemmers Deputy City Clerk CITY OF WATERLOO Council Communication City Council Meeting: March 24, 2014 Prepared: March 5, 2014 Dept. Head Signature: L-8 Utz-.. cikul # of Attachments: 1 SUBJECT: Mayoral proclamation: BOYS AND GIRLS CLUB WEEK March 23 - 29, 2014. Submitted by: Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: CITY OF WATERLOO, IOWA PROCLAMATION WHEREAS, the young people of Waterloo are tomorrow's leaders; and WHEREAS, many such young people need professional youth services to help them reach their full potential; and WHEREAS, Boys and Girls Clubs are places where great futures start. They are at the forefront of efforts in academic success, healthy lifestyles, and good character and citizenship; and WHEREAS, Boys and Girls Club organizations in our state help ensure that our young people keep off the streets, offering them a safe and supportive place to go and providing them with quality programs; and WHEREAS, Boys and Girls Clubs of the Cedar valley will celebrate National Boys and Girls Club Week 2014 along with 400 clubs and more than 4 million young people nation-wide. NOW, THEREFORE I, Buck Clark, Mayor of the City of Waterloo, Iowa, do hereby proclaim March 23 — 29, 2014, as BOYS AND GIRLS CLUB WEEK and call on all citizens to join with me in recognizing and commending the Boys and Girls Club organization in our community for providing comprehensive, effective services to the young people in our communities. IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 24th day of March 2014. ATTEST: i'ry 1r i c. zy Sc ares i" 1 �' Buck Clark City Clerk �.-: Mayor City of Waterloo Finance Committee Open Invoice Report r March 24 2014 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, March 17, 2014 EFT Transactions: 1,370,721.05 2,501.61 Subtotal - as of Monday, March 24 2014 1,373,222.66 Workers Compensation Issued by TPA Gross Payroll Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's 2,097.47 1, 787, 821.43 691.36 328,771.60 Bill Payment Total - Monday, March 24 2014 3,492,604.52 Pay .nt to Com fibers or re! $o.00 City of Waterloo Bill Payments Bill Date 3/24/2014 Banking Date 3/25/2014 Prepared by: RH Journal Number 1175 Fund Amount Fund Amount for formula 010 296,016.04 010 1 $ 296,016.04 101 56,399.00 101 1 56,399.00 205 5,096.63 205 1 5,096.63 224 143,918.50 224 2 143,918.50 266 56,215.92 266 1 56,215.92 283 834.72 283 3 834.72 290 172,096.16 290 1 172,096.16 408 788.00 408 4 788.00 409 1,645.73 409 4 1,645.73 410 2,712.76 410 4 2,712.76 411 10,919.80 411 4 10,919.80 412 (1,070.81) 412 4 (1,070_,_ I) 413 51,101.63 413 4 51,101.63 426 217,611.71 426 1 217,611.71 520 12,624.19 520 5 12,624.19 521 200.00 521 5 200.00 525 4,827.41 525 1 4,827.41 610 284,257.91 610 4 284,257.91 612 54,525.75 612 4 54,525.75 WAR 1,371,791.86 1,371,791.86 juornal total 2,742,512.91 $ 2,742,512.91 1 $ 808,262.87 WAR formula (1,371,791.86) 2 143,918.50 3 834.72 Approved check total 1,370,721.05 4 404,880.77 5 12,824:19 6 0.00 Bank Acct j (RB) OVRNT (RB) CDBG J (USB)HOUSE J (RB)GOB w/d amount / To: (RB) ACCTS PYBL $ 1,370,721.05 $ 808,262.87 143,918.50 N�p baking 834.72`" 4 Li 2.,1c,2- 404,880.77 2 404,880.77 (RB)SEW 12,824.19 $ 1,370,721.05 3/25/2014 forms bill banking net.xlsx 032414 AN City of Waterloo Payroll Date 03/21/14 Preparer: BB GL Date 03/21/14 Banking Date 03/21/14 JE I (� Fund DEBIT Fund Dir Dep ACH Dir Dep ACH 1 010 536,770.94 010 1 536,770.94 204 9,680.12 204 1 9,680.12 205 9,716.59 205 1 9,716.59 224 9,709.46 224 2 9,709.46 266 87,579.59 266 1 87,579.59 283 9,920.71 283 3 9,920.71 290 504.98 290 1 504.98 423 0.00 423 4 0.00 520 41,006.35 520 5 41,006.35 521 14,378.87 521 5 14,378.87 525 19,131.24 525 1 19,131.24 Net Payroll Total 738,398.85 Net Payroll Total Dir Dep ACH Net Payroll Total 738,398.85 Net Payroll checks only wld amount To: (WF) Payroll 738, 398.85 (525,024.56) 113, 374.29 1 5 38,358.90 2 9,709.46 3 9,920.71 5 55,385.22 113,374.29 Bank Acct 6 " / (RB) OVRNT $ 38,358.90 L r� j 1 3 \I °())1114' ,,d (RB) CDBG 9,709.46 s45nLt `�� J SB HOUSE 9,920.71 zA L 259 v/07)9231/4 t 55,385.22vff (,n7)5 % 32 i 9 VIAK $ 113,374.29 Net Payroll checks only Dir Dep ACH ACH 625,024.56 Net Payroll Total $ 738,398.85 ,?/ 4'/?o// 3/20/2014 forms payroll banking net.xlsx 032114 City of Waterloo ayroll Vendor Disbursements Checks Issued and EFT JE: 1157 & 1155 Date: 03/21/14 Prepared by: BB GRAND TOTALS Vendor Check EFT Inv Jrnl Fund Amount Amount Fund Amount 010 237,888.22 246,038.64 010 1 483,926.86 ............... ............... ............. Deductions from Inv journal :::: D:a:.not.:us:e:,:::: 010 1 (1,735 85) 200 200,408.44 200 1 200,408.44 204 5,567.04 4,836.88 204 1 10,403.92 205 5,259.03 5,271.95 205 1 10,530.98 ................ ............... 224 4,113.47 ::::DOnot:QS¢,:::;: 224 2 4,113.47 224 D:o:not us.e:::::: 6,076.03 224 2a 6,076.03 266 34,553.92 44,873.50 266 1 79,427.42 283 3,656.43 4,434.30 283 3 8,090.73 290 544.36 376.35 290 1 920.71 520 16,128.52 20,709.54 520 4 36,838.06 521 6,782.65 8,237.55 521 4 15,020.20 525 7,574.65 9,691.76 525 1 17,266.41 WAR 522,476.73 348,810.65 WAR 871,287.38 1,044,953.46 697,621.30 1,742,574.76 1,742,574.76 WAR (522,476 73) (348,810 65) (871,287 38) 1 $ 801,148.89 2 4,113.47 522,476.73 348,810.65 871,287.38 2a 6,076.03 3 8,090.73 4 51,858.26 Bank Acct (RB) OVRNT (RB) CDBG w/d amount VT : (RB) ACCTS PYBL $ 801,148.89 4,113.47 (RB) CDBG 6,076.03 (USB)HOUSE 8,090.73 (RB)SEW Grand Total 51,858.26 $ 871,287.38 eon banking Grand Total $ 871,287.38 3/20/2014 forms pyrll vendor disbrs banking net.xlsx 032414 cks+EFT CITY OF WATERLOO Council Communication City Council Meeting: March 24, 2014 Prepared: March 18, 2014 Dept. Head Signature: James E. Walsh, Jr., City Attorney # of Attachments: SUBJECT: Kwik Stop II, 4335 Texas Street, Waterloo, Iowa 50702, Tobacco Violation, First/ $300.00 civil penalty Submitted by: David R. Zellhoefer, Asst. City Attorney Recommended City Council Action: Accept Acknowledgment/Settlement Agreement Summary Statement: An employee sold tobacco to a minor. Under Iowa law, the City is allowed to collect a civil penalty of $300.00 for a first violation. The City is requesting the approval of an Order Assessing First Penalty giving permittee 30 days from March 24, 2014 to pay the civil penalty in the sum of $300.00. If the civil penalty is not paid to the City of Waterloo by April 23, 2014, the City may suspend their cigarette permit for 14 days in addition to the penalty due of S300.00. Expenditure Required: None Source of Funds Policy Issue Alternative Background Information: CITY OF WATERLOO, IOWA CITY ATTORNEY'S OFFICE 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4327 Fax (319) 291-4286 March 18, 2014 Mayor Buck Clark and City Council City Hall Waterloo, IA 50703 Re: Kwik Stop II, 4335 Texas Street, Waterloo, Iowa, 50702 Dear Mayor Clark and Council Members: I have not received a signed Acknowledgment/Settlement Agreement regarding the violation of tobacco laws by the above -captioned permittee. I have, therefore, enclosed an Order Assessing Penalty for First Violation. Please approve and sign this Order at your next regularly scheduled meeting. The Original signed Order should then be sent to the permit holder. A copy should be returned to the City Attorney's Office. Thank you for your assistance. Please call me if you have any questions. cerely, / 1id R. Zellhoefer Assistant City Attorney DRZ:sda Enclosures: Order Assessing Penalty First Violation C: file CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA CITY ATTORNEY'S OFFICE 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4327 Fax (319) 291-4286 February 25, 2014 Kwik Stop II 4335 Texas Street Waterloo, Iowa 50702 Re: Kwik Stop II, 4335 Texas Street, Waterloo, Iowa, 50702 The City of Waterloo has scheduled a hearing before the Waterloo City Council on the 24th day of March, 2014, at 5:30 p.m., at the Waterloo Center for the Arts, Law Court Theatre, 225 Commercial Street, Waterloo, Iowa, 50701. The hearing complaint, which has been filed against you, is attached. If you or your representative fail to appear at this hearing, a decision may be rendered against you. You have the opportunity to be heard at this hearing and to be represented by an attorney at your own expense regarding the mandatory $300.00 civil penalty prescribed by Iowa Code §453A.22(2)(a) for the violation of §453A.2(1), selling, giving, or otherwise supplying any tobacco, tobacco products, or cigarettes to any person under eighteen years of age. If you wish to settle this case in lieu of the public hearing, you may complete the attached Acknowledgment/Settlement Agreement, returning the original copy, properly signed and dated, to David R. Zellhoefer, Assistant City Attorney, 715 Mulberry Street, Waterloo, Iowa, 50703, no later than ten (10) business days prior to the hearing date. With this Acknowledgment/Settlement Agreement, you must include a check in the amount of $300.00 made payable to the City of Waterloo. This will satisfy the penalty for a First Violation under Iowa Code §453A.22(2) and will conclude the matter. If you have any questions, you may reach me at (319) 291-4327. If you have obtained representation by an attorney in this matter, the attorney should contact me. Sincere] avid R. Zellhoefer Assistant City Attorney DRZ:sda Enclosures: Hearing Complaint, Acknowledgment/Settlement Agreement C: City CI'ay WEBSITE: www.cityofwaterlooiowa.com file WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer IN RE: KWIK STOP II 4335 TEXAS STREET WATERLOO, IOWA 50702 HEARING COMPLAINT FIRST VIOLATION The City of Waterloo hereby makes the following complaint against the above-named permittee: 1. Iowa Code §453A.2(1) provides that a person shall not "sell, give, or otherwise supply any tobacco, tobacco products, or cigarettes to any person under eighteen years of age." 2. Iowa Code §453A.22(2)(a) provides that if a permit holder or employee of a permit holder has violated Iowa Code §453A.2(1), the permit holder shall be assessed a civil penalty of Three Hundred Dollars ($300.00) for a first violation of Iowa Code §453A.2(1). 3. On or about January 16, 2014, the permittee or an employee of the permittee sold cigarettes or tobacco products to a person under eighteen years of age. A copy of the Compliance Check and/or Criminal Conviction is attached and incorporated herein. 4. Therefore, in accordance with Iowa law, the City Attorney requests the Waterloo City Council find a violation of the above -referenced section of Iowa Code Chapter 453A and assess a civil penalty in the amount of Three Hundred Dollars ($300.00) against Kwik Stop II. Assistant City Attorney ipledge2id. Retailer: City: TOBACCO ENFORCEMENT PROGRAM UL Kti k u•kfe-L, fiance Check Form FY 2014 z Address: Y3 3 S 1=t(,,c 4 State: IX ZIP: 5°7° RESULTS (check one):/ Date Checked: ( 6' (6 I Time Checked: /6 `(5 h `S Clerk Information: ❑ Male First Name: Compliant Non -Compliant Unable to Complete (Not Applicable) Female Middle Initial: Last Name: � (-A-A„. Case #: —51K, If Unable to Complete the Compliance Check (check one) ❑ Establishment has a VALID PERMIT but Does Not Sell Tobacco - Permit Status Verified by City Clerk or County Auditor ❑ Establishment No Longer Holds a Valid Tobacco Permit ❑ Establishment is Out of Business 0 Establishment is designated as an "Unsatisfactory Condition" - "Unsatisfactory Condition" verified by ABD Tobacco Investigator - Officer Conducted a Walk -Through of the Premises (Explanation Required in Comments Section Below) If none of the above reasons apply, write reason and explaination on the back of the form—see page 4 for reason list. have issued a criminal citation to the clerk listed above for selling tobacco to a person under age eighteen. Iowa Code § 453A.2(1). (NOTE: If the compliance check result is Non -Compliant, a citation must be issued before your department may receive payment.) OFFICER INFORMATION: 11 First Name: Middle Initial: b(1)-1[ (— is) 0 Badge: OA 3?` Department: CONFIDENTIAL INFORMANT (CI): CI Age: J 16 ❑ 17 CI Gender: CI Ethnicity: Last Name: Male ❑ Female CI Number: (Last 4 digits of Cl's ID) White ❑ Asian ❑ African American ❑ Native American ❑ Hispanic ❑ Other RESULTS OF ATTEMPTED PURCHASE: Attempted Purchase Item: )Cigarettes Age Requested? ❑ YES KNO ID Requested? ❑ YES ,NO Officer S gnature $50 ❑ Smokeless Tobacco ❑ Other Tobacco Product Amount Due COMMENTS: Page 10 Rev. 06/2006 wrrry I WuI1LIYI mcrum 1 i ,,„m I WATERLOO POLICE DEPARTMENT Case Number W14-005196 715 MULBERRY ST Dateof Date of Report 1/16/2014 IOWA (319) 291-4340 Status 03 - CLEARED BY ARREST S County BLACK HAWK - 07 Report Type 0 - INITIAL INCIDENT Day of week Incident Occurred 5 - THURSDAY U M Dispatched Location 4335 TEXAS ST. Dispatched Time 16:45 Hrs. Arrival Time 16:45 Hrs. In Service Time 16:45 Hrs. M Is Incident Date / Time Known? YES Incident Date or Lower Date Range 01/16/2014 Upper Date Range Inciden Time or Lower Time Range 16:45 Hrs. Upper Time Range Hrs. A INCIDENT REPORTED BY R Incident Reported byVictim? NO Business Reporting Victim's Sequence No. Name - Last OLIVER First JAMES Middle Suffix Y Name (if Incident was Reported by a Business) WATERLOO POLICE DEPARTMENT Address 715 MULBERRY ST City WATERLOO State IA Zip Code 50703 Home/Cell Phone Work Phone Ou-wwzcnw o II Seq. No. 001 Code Section 453A.2(1) Charges/Offense SALE OF TOBACCO TO A MINOR UCR Offense Code ALL OTHER OFFENSES - 90Z Attempted/Completed C - COMPLETED Type of Criminal Activity (up to 3) Type of Weapon/Force Involved (up to 3) Gang Information (up to 2) Method of Entry Point of Entry No. of Premises Entered Offender Suspected of Using LOCATION OF OFFENSE Location Type 07 - CONVENIENCE STORE X Coordinate 00557023 Y Coordinate 04700352 Literal Description 4335 CEDAR TER DR 0 Type of Offender 01 - OFFENDER Sequence No. 01 Name - Last CRANE First CHRISTINE Middle RENEE Suffix F F Alias(es) Offender Sobriety 1 - HAD NOT BEEN DRINKING E N Address 1134 GRANT ST. City WATERLOO State IA Zip Code 50702 Home/Cell Phone D DOB Known? YES DOB 07/08/1984 Age or Lower Age Range 29 Upper Age Range SSN Resident Status R - RESIDENT E R Driver's License - Number 797ZZ0535 State IA Gender F Height 5'05" Weight Eye Color Hair Color 001 Skin Tone LIGHT - LGT Race 3 - CAUCASIAN Ethnicity N - NOT OF HISPANIC ORIGIN Scars/Marks/Tattoos Was offender present when officer arrived? YES Type ONEof ry NEMPLOYMENT Hospital Taken to Transported By OR SCHOOL INFO Employer or School KWIK STOP II Occupation Hours of Employment p yment Address 4335 TEXAS ST. City WATERLOO State IA Zip Code 50702 Work Phone (319) 296-2226 ARREST INFO Offender Arrested? YES Arrestee Seq. No 001 Type of Arrest S - SUMMONED/CITED Arrest Date 01/16/2014 Arrest Time 16:45 Hrs. Miranda By Miranda Date Miranda Time Hrs. Arrestee Condition O - OTHER Arrestee Armed With (up to 2) Place of Birth Additional Incidents Cleared Parent/Guard. JUVENILE INFO Contacted? Address Name - Last First Middle Suffix Home/Cell City State Zip Code Phone Work Phone Juvenile Arrestee Disposition Printed By: WATERLOO POLICE DEPARTMENT 1 of 3 Case # W14-005196 V C T M 001 Type of Victim S - SOCIETY/PUBLIC Sequence No. 1 Name - Last First Middle Suffix Business/Organization/Municipality Name Address City State Zip Code Home/Cell Phone Alias(es) Victim Sobriety DOB Known? DOB Age or Lower Age Range Uppe Age Range SSN Resident Status Driver's License - Number State Gender Height Weight Eye Color Hair Color Skin Tone Race Ethnicity Scars/Marks/Tattoos Type of Injury Hospital Taken To Transported By MENT OR SCHOOL INFO Employer or School Occupation Hours of Employment Address City State Zip Code Work Phone VICTIM CONNECTED TO UCR OFFENSE CODES UCR Offense Code 1 UCR Offense Code 2 UCR Offense Code 3 UCR Offense Code 4 ADDITIONAL OFFENSE CIRCUMSTANCE INFO Aggravated Assault/Homicide Circumstances (up to 2) Additional Justifiable Homicide Circumstances VICTIM'S RELATIONSHIP TO OFFENDER(S) First Offender Seq. No. 001 Victim's Relationship to First Offender RU - RELATIONSHIP UNKNOWN Second Offender Seq. No. Victim's Relationship to Second Offender Third Offender Seq. No. Victim's Relationship to Third Offender Fourth Offender Seq. No. Victim's Relationship to Fourth Offender SPECIAL CIRCUMSTANCES Not Applicable Bias Crime Domestic Abuse LEOKA BIAS CRIME Bias Motivation Target Code Bias Group Affiliations DOMESTIC ABUSE Children Present? Seq. No. of Domestic Abuse Offender Does the victim have a current No Contact Order? YES ❑ NO Has the subject been charged with domestic abuse assault on the victim or others in the past? Was the Abused Persons Rights given? YES ❑ NO Does the Victim request a No Contact Order? Domestic Abuse Referrals (up to 6) El YES ❑ NO ❑ YES El NO LEOKA Officer Killed Type of Assignment Body Armor Call Type NARRATIVE On Thursday 01-16-14 officers of the Waterloo Police Department conducted tobacco compliance checks in the City of Waterloo. Officers used an underage decoy to conduct compliance checks. The decoy was instructed to enter the businesses and attempt to purchase tobacco products. The decoy was told to use his Iowa ID if asked by an employee for identification. The decoy was give a twenty -dollar bill and told only to use that money when attempting to purchase tobacco. The decoy was told that if an employee asked his age, he was to give his true age. A copy of the decoy's ID and the twenty -dollar bill was made prior to compliance checks. The decoy was taken to the Kwik Stop II at 4335 Texas Street. I walked in the business behind the decoy. I watched as the decoy approached the counter and attempted to purchase a pack of Marlboro cigarettes from the offender. The offender made no attempt to ID the decoy. The offender placed a pack of Marlboro cigarettes on the counter and told the decoy the price of $6.22. The decoy gave the offender the twenty -dollar bill and completed the sale. The decoy left the change and cigarettes on the counter as he exited the business. I made contact with the offender and identified myself as a Waterloo Police Officer. The offender was issued a citation in lieu of arrest. I gave the offender the change back and recovered the twenty -dollar bill. The cigarettes were seized and later tagged at 715 Mulberry St. for evidence. This case can be considered closed. Printed By: WATERLOO POLICE DEPARTMENT 2 of 3 Case # W14-005196 Printed By: WATERLOO POLICE DEPARTMENT 3 of 3 Case # W14-005196 Complainant/Reporting 0 F F I C E R Party Signature Reporting Officer OLIVER JAMES Badge Numbe 03632 Video Taken? I Evidence Seized? I Photos Taken? Supervisor FANGMAN, GREG Badge Numbe F3617 Incident Assigned To Cleared Exceptionally Notifications Date Cleared Exceptionally Investigators ❑ Identification Unit ❑ Officer Case Investigative Photos Printed By: WATERLOO POLICE DEPARTMENT 3 of 3 Case # W14-005196 Charges, Dispositions, Sentence . Title: STATE vs. MAST, CHRISTINE RENEE Case: 01071 STA0IO9720 (BLACK HAWK) Citation Number: 92406 Defends CRANE, CHRISTINE RENEE nt: Count 01 Charge Charge: 453A.2(1) -C Descriptio 1ST OFFENSE - EMPLOYEE PROVIDING n: TOBACCO TO MINOR Date:Offense 01/16/2014 Date Against Type: DPS Number: Adjudication Descriptio 1ST OFFENSE - Charge: 453A2(1) -C EMPLOYEE PROVIDING TOBACCO TO n' MINOR Adj.: GUILTY BY CO Adj.Date: 02/13/2014 Adj.Judge TICKUP, Comments Sentence Charge: 453A.2(1) -C Descriptio 1ST OFFENSE - EMPLOYEE PROVIDING TOBACCO TO n: MINOR Sentence 02/13/2014 Sentence: FINE Date: Appeal: Facility Type: n: Restitutio Lie.Revok Sen.Judge TICKUP, Attorney: Drug: Extradition: DDS: Batterer: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-190 RESOLUTION APPROVING ORDER ASSESSING PENALTY OF FIRST VIOLATION AND ORDER ACCEPTING ACKNOWLEDGMENT/SETTLEMENT AGREEMENT - FIRST VIOLATION FOR KWIK STOP II, 4335 TEXAS STREET, AND DIRECTING EXECUTION OF SAID ORDER BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Order Assessing Penalty of First Violation and Order Accepting Acknowledgment/Settlement Agreement - First Violation dated March 24, 2014, in the amount of $300.00, in conjunction with First Violation of Iowa Code 453A.2(1) selling, giving, or otherwise supplying any tobacco, tobacco products or cigarettes to any person under eighteen years of age for Kwik Stop II, 4335 Texas Street, Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 24th day of March, 2014. ATTEST: Suzy Sc( ares, CMC City Cl-rk est G. Clar Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELDER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large IT OF WATERLL IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & De; eIopment Director Council Communication City Council Meeting: March 24, (2m 4 Prepared: March 18, 2014 Dept. Head Signature: # of Attachments: 2 SUBJECT: CLURA application for tax exemptions for new home located at 4722 Luxley Dr, Waterloo, Iowa 50701. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CLURA application from Josh Schmidt for the construction of a new home located at 4722 Luxley Dr., Waterloo, Iowa 50701, Valued at $550,000 and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the City Limits Urban Revitalization Area Plan. ADDRESS 4722 Luxley Dr., Waterloo, Iowa 50701 LEGAL DESCRIPTION Nottingham Second Addition Lot 5 Expenditure Required: N/A Source of Funds: N/A Policy Issue: CLURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Voelker, Associate Planner CITY WEBSITE: «wwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY LIMITS URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OWTWO FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. c`p >?�� The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed oneepir two family dwellings (single familyhomes or duplex/twin homes) that meet the followingcriteria: Z ` a l.J�+ I. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the 1 working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. NAME: JOSH X.E-4M1lYT SIGNATURE: ADDRESS: y9aa Luxuz_v TELEPHONE: 31 9 — 0307 0/ q A. What is the Address of the property being improved? DATE: v0020/ LuxL6_Y .D2 What is the Legal Description of the property? (May be available at County Recorder's Office on 2nd floor of the Courthouse) ,ion,- 7 GA -1- , 14o Aflo-L-rus,.i G gTEct LOO B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes to qualify) I Fi.1�1 C rocs-T6Lt,jc -rc &,) c1..4t 1 A '_LN d/Vi€ C. City of Waterloo Building and Inspections Department Information: Permit Number: 1 ( DI ori 1)1 Date permit was issued: .1 12/ (5 Total permit(s) valuation: 00 1$G p D. What was the cost of the new construction? 4°356 l596 , E. Estimated or actual date of completion of this new construction? i l JUNK, 06 1'4 CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DENIED DATED: Tami McFarland Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 2 of 2 r, THE IOWA STATE BAR ASSOCIATION ONION Form No. 531 Michael R. Young FOR THE LEGAL OFFECT OF THE USE OF THIS FORM, CONSULT YOUR LAWVER ,TATS ar 4, 0 "Loci as° For the consideration of valuable consideration, Robin Hoo Warranty Deed (Corporate/Business Entity Grantor) j_111Q) me I ises L.L.C. Dollar(s) and other a(n) limited liability company organized and existing under the laws of Iowa does hereby Convey to Joshua L. Schmidt and Am L. Schmidt, husband and wife, as Joint Tenants with Full Rights of Survivorship, and not as Tenants in Common the following described real estate in Black Hawk County, Iowa: Lot 5, Nottingham Second Addition, Waterloo, Black Hawk County, Iowa. Robin Hood Enterprises, L.L.C. is a manager managed limited liability company. This conveyance is in the ordinary course of Robin Hood Enterprises, L.L.C.'s business or affairs. Richard C. Young is authorized to act on behalf of Robin Hood Enterprises, L.L.C. The grantor hereby covenants with grantees, and successors in interest, that it holds the real estate by title in fee simple; that it has good and lawful authority to sell and convey the real estate; that the real estate is free and clear of all liens and encumbrances, except as may be above stated; and it covenants to Warrant and Defend the real estate against the lawful claims of all persons, except as may be above stated. Words and phrases herein, including acknowledgment hereof, shall be construed as in the sin- gular or plural number, according to the context. Dated: November 30 2012 Robin Hood Enterprises, L.L.C. a(n) limited liahility company By Richard C. Youn ,?Man /Member By STATE OF IOWA , COUNTY OF BLACK HAWK This instrument was acknowledged before me on this November 30, 2012 by Richard C. Young as ganagtaLMeraber of Robin Hood Ent .rises L.L.0 Q�-+b ulLs , Notary Public The fowl 5 WA Bar Aeaodatbn 2005 IOWA40(.`SO ANNETTE SHERWOOD _ MISSION i4O. 739904 O SS ENTITY DEEM Revised June 2005 File Number: 2013-00011198 Seq: 2 Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-191 RESOLUTION APPROVING APPLICATION WITH JOSH SCHMIDT FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW SINGLE FAMILY HOME VALUED AT $550,000.00 FOR PROPERTY LOCATED AT 4722 LUXLEY DRIVE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Josh Schmidt has submitted an application dated March 14, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions for the construction of a new single family home valued at $550,000.00 for property located at 4722 Luxley Drive, more fully described as follows: Lot 5, Nottingham Second Addition, Waterloo, Black Hawk County, Iowa. Subject to easements, restrictions, covenants, ordinances and limited access provisions of records; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. PASSED AND ADOPTED this 24th daof March, el;/172 ATTEST: Suzy S ar-es, CMC City Cl 'rk 2014. nest G. Clar , Mayor TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2014_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 v2e)�� �y . 3 G7 Copy - De . artment NAME(S) AND POSITION(S): Sgt. Rob Camarata & Sgt. Keith Rogers DATE: March 4, 2014 NAME OF CLASS / MEETING: Supervision & Management DESTINATION: St. Paul, Minnesota DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 27, 2014 Return Date: April 29, 2014 DATE(S) OF MEETING: April 28-29,2014 PURPOSE OF TRAVEL: Lt Campbell is requesting authorization to send Sgt. Rob Camarata & Sgt. Keith Rogers to the Supervision & Management course at the Bureau of Criminal Apprehension Training Center on April 28-29, 2014, in St. Paul, Minnesota. This course, which is put on by the Minnesota Bureau of Criminal Apprehension, focuses on supervisors positively influencing people to achieve goals and objectives. Cost will include registration, lodging, and meals. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 250.00 LODGING $226.00 MEALS $380400 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 956.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 478.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD L- ltL DATE I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2014_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 c3-4)-641/4 Copy - Department NAME(S) AND POSITION(S): Officer Brad Walter & Officer David Bovy DATE: March 4, 2014 NAME OF CLASS / MEETING: Motorcycle Refresher Training DESTINATION: Moline, Illinois DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 5, 2014 Return Date: April 7, 2014 DATE(S) OF MEETING: April 6-7,2014 PURPOSE OF TRAVEL: Captain Leibold is requesting authorization to send Officer Brad Walter and Officer David Bovy to Moline, Illinois to annual Motorcycle Refresher Training on April 6-7, 2014. This annual refresher training gathers many officers from Iowa and Illinois to give some refresher training to Officers who ride Police Motorcycles. This course is taught by a retired Moline Police Officer who will have the attendees refresh their riding skills to ensure that they are proficient in handling the Police Motorcycles. Cost will include lodging and meals as there is no registration fee. The city motorcycles will be driven to travel to the training facility unless there is in climate weather then the motorcycles will be trailered. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 200.00 LODGING $226.00 MEALS $0.00 REGISTRATION $150.00 MILEAGE/FUEL TOTAL FOR ALL: $ 576.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 288.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DETMENT HEAD MAYOR DATE 27 x211 --SLI DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED FY BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance Co• - De•artment NAME(S) AND POSITION(S): John Lenius DATE: NAME OF CLASS / MEETING: IAHO Conference Li iA ,e,kr\c cL DEPARTURE DATE: 04/2/2014 03/11/14 DESTINATION: Hawkeye Community College DEPARTURE POINT IF NOT WATERLOO: Waterloo RETURN DATE: 04/04/2014 DATE(S) OF MEETING: 04/2-4/14 PURPOSE OF TRAVEL/TRAINING: IAHO SPRING CONFERENCE AND RECERTIFICATION WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING Na MEALS Na 200.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 200.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 283-13-5452-1346 YES NO X YES NO GRANT REIMBURSABLE REQUIRED CERTIFICATION TOTAL: $ 200.00 PER PERSON I BELIEVE THIS TRIP SERVES A P = LIC PURPOSE AND IS NECESSARY AND BE I TO THE CITY OF -WATER DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST az(A/ MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED .;f' X / 3 5'`1 .2 /3 `ke FY ' I BUDGETED 4i1GV, �U EXPENDED YTDj// 343 THIS REQUEST -200.00 LEFT AFTER THIS REQUEST i''. 37 DATE 27ZG-: Original - Clerk/Finance Co. - De.artment NAME(S) AND POSITION(S): John Lenius DATE: 03/11/14 NAME OF CLASS / MEETING: NAHRO Conference DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: Waterloo DEPARTURE DATE: 04/2/2014 RETURN DATE: 04/04/2014 DATE(S) OF MEETING: 04/2-4/14 PURPOSE OF TRAVEL/TRAINING: IAHO SPRING CONFERENCE AND RECERTIFICATION WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING Na TAXI MEALS Na PARKING 200.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 200.00 BUDGET LINE ITEM: 283-13-5452-1346 YES NO X YES NO GRANT REIMBURSABLE REQUIRED CERTIFICATION TOTAL: $ 200.00 PER PERSON I BELIEVE THIS TRIP SERVES\ PU AND IS NECESSAR D BE EFICI CITY OF WATEOO URPOSE THE I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR S. )2 )L DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2014 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 �OCC el tl 797 cd /it Copy - Department NAME(S) AND POSITION(S): Inv. Shawn Monroe & (1) Unknown Officer DATE: March 12, 2014 NAME OF CLASS / MEETING: Marijuana Testing School DESTINATION: Ankeny, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 31,2014 Return Date: April 3, 2014 DATE(S) OF MEETING: March 31 -April 3, 2014 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Inv. Shawn Monroe and an Unknown Officer DCI Marijuana Testing School on March 31-April3, 2014, in Ankeny, Iowa. This conference, which is put on by the State of Iowa Division of Criminal Investigation Lab will certify Crime Lab personnel in the testing process of marijuana. Inv. Monroe is currently assigned to the Crime Lab and the other Officer who has yet to be named will fill a vacancy in the crime lab. This class is necessary for Crime Lab Officers to perform their necessary job functions and has not been offered for several years. There is no registration cost. The only cost to the city of Waterloo will be lodging, meals, and fuel. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 750.00 LODGING $300.00 MEALS $0.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1150.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 575.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO ice' DEPARTMENT HEAD DATE I APPROVE THIS TRAVEL REQUEST /W AYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED FY >% , i I BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 521 d'Z 733) /346 A000. )i) ror a6 W17 _3 S qo3. !'6 7'Ylr� 63 /av/ Copy - Department NAME(S) AND POSITION(S): Phillip Schuppert, Storm Water Specialist DATE: March 12, 2014 NAME OF CLASS I MEETING: IDOT Erosion Control Certification Course DESTINATION: Ames, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 10, 2014 RETURN DATE April 11, 2014 DATE(S) OF MEETING: April 10— 11, 2014 PURPOSE OF TRAVEL/TRAINING: Attend the IDOT Erosion Control Certification Course WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 87.35 LODGING MEALS 200.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 287.35 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 521-07-7830-1346 X GRANT REIMBURSABLE YES NO X YES NO TOTAL: $ 287.35 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO D ARTME T HEAD March 12, 2014 I APPROVE THIS TRAVEL REQUEST AYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 i Iowa Department of Transportation 519313(08-13) IOWA DEPARTMENT OF TRANSPORTATION 2013-2014 TTCP APPLICATION FOR CERTIFICATION Instructions •Send this application, including fees, to the District Materials Office in which you reside. •District Materials Office contacts and map are listed at www.iowadot.gov/training/ttcp/RegBook/Contacts.pdf •Please attach copies of out-of-state certifications, engineering degrees, diplomas, or ACI certifications as necessary. •Make checks payable to Iowa DOT and attach to your application. Please do not send cash. We cannot accept credit or debit cards. This registration is the only receipt or invoice issued! •All cancellations must be made at least five working days prior to the course. For additional details refer to www.iowadot.gov/training/ttcp/RegBook/ProgReq.pdf -The applicant will be notified of course acceptance by a confirmation letter or e-mail. Applicant Information Please Print Name: Phillip J Schuppert Address: (First, middle initial, last) 715 Mulberry Street Driver's License #: 349W5054 IDOT CERT #: Waterloo, Iowa 50703 Phone: 319-493-1551 E-mail: phillip.schuppert@waterloo-ia.org Date Submitted / / Company Information Please Print Name: City of Waterloo Address: 715 Mulberry Street Waterloo, Iowa 50703 Phone: 319-291-4312 Total of CIT Funds Being Used: Check this box if you have your employer's approval for the use of Construction Industry Training (CIT) funds to pay for the courses designated below. Consultants and government agencies are not eligible to use CIT funds. Any questions on the use of CIT funds need to be directed to the Office of Civil Rights at 515-239-1422. All other questions should be directed to the TTCP coordinators at 515- 239-1819 or 515-233-7915. Be sure all pre -requisites are met when applying for courses. These are listed in the Information & Registration Booklet. 1st Choice Course Course Date Location Level I Agg Level II Agg HMA Sampler Level I HMA Level II HMA Level I PCC Level II PCC Level III PCC Nuclear Gauge Profilometer Prestress Soils Erosion Control 4-10-14 EMCR-Ames REQUIRED 2nd Choice Course Date Location Course Fee ** *** 50 75 350 425 50 75 500 650 500 625 300* 375* 400 525 400 500 DOT only 200 250 300 375 200 250 00 250 * ** If ACI certified - $100 for government employees, $150 for non-government employees Government employees *** Non-government employees Special Needs CITY OF WATERLOO Council/Committee Communication Committee Meeting: March 24, 2014 Prepared: March 17, 2014 Dept. Head Signature: fit° -) # of Attachments: 0 SUBJECT: Submitted by: New appointment of Mark Rice to the Solid Waste Commission effective March 24, 2014. Mayor Buck Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: Approval • Mr. Rice, Public Works Director, has been appointed the head of the Sanitation Dept. which is now housed at the Public Works facility. He replaces Larry Smith on the Commission. RIGHT OF WAY BONDS FOR COUNCIL APPROVAL MARCH 24, 2014 CONSTRUCTION BOND (EXPIRES 4/30/15) IA 627709 95 BA J642 61067605 IA 537158 TE9079 IA572115 2171184 55-139158 IA 597688 IA 571754 IA 537881 7900411283 QUALITY CONSTRUCTION SERVICES 6 STEEN & SONS JOSHUA JEBE CEDAR VALLEY CORP., LLC PETERSON CONTRACTORS, INC. HURST & SONS CONTRACTORS PRICE INDUSTRIAL ELECTRIC, INC. YOUNGBLUT CONTRACTING, INC. LARSON CONSTRUCTION CO. WATCO CONSTRUCTION, INC. ALFRED SCHOTT SHIP CONSTRUCTION, LLC AMOUNT: $5,000.00 ELDRIDGE, WATERLOO, WATERLOO, WATERLOO, REINBECK, WATERLOO, HIAWATHA, WASHBUR, INDEPENDENCE, WATERLOO, LA PORTE CITY, CEDAR FALLS, IA IA IA IA IA IA IA IA IA IA IA IA Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 . NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: A. ril 7 201 Prepared: March 19, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc., and to set a date of public hearing for March 3, 2014, and publish an official notice pertinent to the taking of bids and request to receive and open the bid proposals for asbestos abatement services for properties located at 134 Dearborn Avenue, 928 Mulberry Street, 717 Vinton Street, 927 Mullan Avenue, 67 Franklin Street, 820 Fowler Street, 409 State Street, 520 Cottage Street, 1013 Lincoln, and 420 Dawson Street. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution setting date of hearing as March 3. 2014 to approve Request for Proposals for Asbestos Survey Services at 134 Dearborn Avenue, 928 Mulberry Street, 717 Vinton Street, 927 Mullan Avenue, 67 Franklin Street, 820 Fowler Street, 409 State Street, 520 Cottage Street, 1013 Lincoln, and 420 Dawson Street, and instruct City Clerk to publish notice. Summary Statement: These properties where acquired through the Iowa Code 657A and staff is now preparing to demolish them. State code requires that the asbestos must be abated prior to demolition after a survey has been completed by a certified asbestos company. Expenditure Required: To be determined Source of Funds: The asbestos abatement activities of this site will be undertaken by the City of Waterloo using G.O. funds, for nuisance abatement. Policy Issue: Nuisance abatement and infill -development Alternative: N/A cc: NOEL C. ANDERSON, Community Planning & Development Director RUDY JONES-, Community Development Director CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 PAT MORRISSEY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: March 17, 20' 4 Prepared: March 11, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Resolution setting a date of hearing as April 14, 2014 to amend the City of Waterloo Zoning Ordinance No. 5079 by adding additional restrictions for "payday" loan businesses (delayed deposit service use) and pawnshop businesses. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval. Summary Statement: Staff is proposing an amendment to the Zoning Ordinance that will add additional restrictions for "payday" loan businesses (referred to as a "delayed deposit service use") and pawnshop businesses, restricting where new such uses can locate. Existing uses not meeting the requirements would become a legal non- conforming use (grandfathered), but would be subject to loss of non -conforming status if the use is abandoned or discontinued for more than three months. Attached is a memorandum that includes a summary of the proposed amendment, as well as a copy of the pages of the Zoning Ordinance where changes are proposed. At the March 4, 2014 Planning, Programming and Zoning Commission meeting, the Commission unanimously recommended approval of the amendment. Multiple representatives of neighborhood organizations and a community action organization spoke in support of the proposed amendment, noting the negative effects that such uses can have, particularly in existing distressed neighborhoods. Therefore, we request the City Council set a date of public hearing on the Zoning Ordinance amendment request as April 7, 2014, and publish an official notice pertinent to the requested amendment. If you have any questions, please do not hesitate to contact our office. Expenditure Required: None Source of Funds: N/A Policy Issue: Land Use/Zoning Alternative: N/A Legal Description: N/A cc: Noel Anderson, Community Planning & Development Director --file-- CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-192 RESOLUTION FIXING THE TIME AND PLACE OF HEARING TO BE GIVEN ON AMENDMENT TO CITY OF WATERLOO ZONING ORDINANCE NO. 5079, AS AMENDED, BY ADDING ADDITIONAL RESTRICTIONS FOR "PAYDAY" LOAN BUSINESSES (DELAYED DEPOSIT SERVICE USE) AND PAWNSHOP BUSINESSES, AS APRIL 14, 2014, AT 5:30 P.M. IN THE LAW COURT THEATER AT THE WATERLOO CENTER FOR THE ARTS AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Law Court Theater at the Waterloo Center for the Arts in the City of Waterloo, Iowa, at 5:30 p.m. on the 14th day of April, 2014, for the purpose of considering and acting upon amendment to City of Waterloo Zoning Ordinance No. 5079, as amended, by adding additional restrictions for "payday" loan businesses (delayed deposit service use) and pawnshop businesses, a copy of which is on file in the office of the City Clerk. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 24th day of March, 2014. ATTEST: Suzy Sch res, CMC City Cle k a„o nest G. Clark, Mayor Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 . NOEL C. ANDERSON, Community Planning & Development Director Rescheduled to April 7, 2014 CITY OF WATERLOO Council Communication City Council Meeting: March 10, 2014 Prepared: March 5, 2014 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Request to set a date of public hearing as March 24, 2014 to enter into a Master Development Agreement and Supplemental Development Agreement with Grand Investments, LLC to authorize the sale and conveyance of a portion of City owned property for $1.00 commonly known as the former Grand Hotel site, at West Mullan Avenue and Jefferson Street, for the construction of an approximate 70 -unit condominium development with an estimated actual value of $6 million, with 20 years at 42% tax rebates. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval of request Summary Statement: Transmitted herewith is a request to set a date of public hearing as March 24, 2014 to enter into a development agreement with Grand Investment, LLC (Brent Dahlstrom) to authorize the sale and conveyance of City owned property for $1.00, formerly known as the Grand Hotel site. Note — there are two development agreements — one is a Master Development Agreement setting forth three phases of development for the entire grand hotel site area, including the potential acquisition of IDOT land. This agreement would allow Grand Investments, LLC the security for future design work, future planning, and future work towards securing tenants and financing for the next two phases of development, as long as they meet the timeline of phased development. The second agreement deals specifically with the Phase I development, and similar Supplemental Agreements would be accompanied with each phase of development to allow the City Council to review and approve each specific design and use of each development phase. The property in question was acquired due to the dilapidated and flood -damaged state of the former Grand Hotel for future redevelopment. This project would be in accordance with that redevelopment goal, and in accordance with the Downtown Master Plan for bringing additional residential opportunities to Downtown Waterloo. The site will need to be rezoned for development to occur. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer The phases of development are spread out to allow a first phase to be completed, and time for a second phase to be designed, and then a third. There are some State Enterprise Zone incentives (tax credits) that are a part of this project as well, that are being finalized to fully determine its start date. There are also brownfield tax credits from the State of Iowa to help this project as well. Therefore, we would ask that the City Council set a date of public hearing, and publish and official notice pertinent to the request to sell and convey the area described herein. Expenditure Required. None Source of Funds: N/A Policy Issue: Sale of City Property and Economic Development Alternative: Background Information: The City of Waterloo has been working to actively gain new multi -story residential developments in and near Downtown Waterloo to bring more residents, visitors, and attractions to Downtown Waterloo. This Development Agreement is structured similar to the Development Agreement that was offer to the Sherman project on the riverfront, in terms of multi -phases, tax incentives, and sale of property. The City acquired the site for $800,000 and demolished the building upon the site. The Phase I project, would still pay an estimated $73,080 per year in taxes, with additional phases to follow. Cc: Jim Walsh, City Atomey Aric Schroeder, City Planner --file— Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-193 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE PROPOSED MASTER DEVELOPMENT AGREEMENT AND SUPLLEMENTAL DEVELOPMENT AGREEMENT WITH GRAND INVESTMENTS, LLC TO SELL AND CONVEY FOR $1.00, PLUS COSTS, A PORTION OF CITY -OWNED PROPERTY COMMONLY KNOWN AS THE FORMER GRAND HOTEL SITE, AT WEST MULLAN AVENUE AND JEFFERSON STREET, FOR THE CONSTRUCTION OF AN APPROXIMATE 70 -UNIT CONDOMINIUM DEVELOPMENT WITH AN ESTIMATED ACTUAL VALUE OF $6 MILLION, WITH TAX REBATES FOR 20 YEARS AT 42 PERCENT, AS APRIL 7, 2014, AT 5:30 P.M. IN THE LAW COURT THEATER AT THE WATERLOO CENTER FOR THE ARTS, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa shall meet in the Law Court Theater at the Waterloo Center for the Arts in the City of Waterloo, Iowa at 5:30 p.m. on the 7th day of April, 2014, for the purpose of considering and acting upon a proposed Master Development Agreement and Supplemental Development Agreement with Grand Investments, LLC to sell and convey for $1.00, plus costs, a portion of City -owned property commonly known as the former Grand Hotel site, at West Mullan Avenue and Jefferson Street, for the construction of an approximate 70 -unit condominium development with an estimated actual value of $6 million, with tax rebates for 20 years at 42 percent, and legally described as follows: Parcel A in Part of Lot No. 30 in "Auditor's Falls Avenue and Mullen Avenue Plat" in the City of Waterloo, Black Hawk County, Iowa, described as follows: Commencing at the most Southerly corner of Lot 30, thence N 48°50'00" W, along the Southwesterly line of said Lot 30, a distance of 323.07 feet; to the Point of Beginning; thence continuing along said Southwesterly line, N 48°50'00" W, a distance of 243.81 feet; thence N 62°55'58" E, a distance of 222.89 feet; thence N 83°45'11" E, a distance of 78.78 feet; thence S 57°07'37" E, a distance of 103.99 feet; thence S 48°50'00" E, a distance of 17.47 feet; thence S 43°43'43" W, a distance of 280.28 feet; to the Point of Beginning, containing 1.2010 acres. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. Resolution 2014-193 Page 2 PASSED AND ADOPTED this 24th day f March, 2014. 4V2 Ernest G Clark, Mayor ATTEST: uzy Scha es, CMC City Cler CITY OF WA'I'FRLOO Council Communication City Council Meeting: March 24, 2014 Prepared: March 19, 2014 Dept. Head Signature: Eric Thorson, City Engineer # of Attachments: SUBJECT: F.Y. 2011 Ridgeway Avenue and La Porte Road Intersection Improvements City Contract No. 775, STP -U-8155(715)-70-07 Acceptance of Project Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: It is recommended that this project be accepted and that Council approve the "Statement of Completion and Final Acceptance of Work" and authorize the Mayor to sign said document. Summary Statement: I report that PETERSON CONTRACTORS, INC., of Reinbeck, Iowa, has completed the F.Y. 2011 Ridgeway Avenue and La Porte Road Intersection Improvements, Contract No. 775 in accordance with the plans and specifications. The total cost of the contract was $371,935.00. Expenditure Required N/A Source of Funds Federal STP and Local Option Sales Tax Funds Policy Issue N/A Alternative N/A Background Information: Cc: Rudy Jones, Community Development Director Pauline Closson, Engineering Department Form 830435wd 06-02 Iowa Department of Transportation STATEMENT OF COMPLETION AND FINAL ACCEPTANCE OF WORK Contractor Peterson Contractors, Inc. County Black Hawk Kind of Work PCC Pavement - Grade & Replace Letting Date July 20, 2010 Specified/Approximate/Late Start Date August 23, 2010 (Circle which type applies) Actual Start Date August 23, 2010 Field Completion Date May 30, 2012 Contract I.D. 07-8155-715 Project No. (s) STP -U-8155(715)-70-07 Accounting I.D. No. (s) 28195 Site No. (s) 00 01 Signature i 1 Signature Date: Working Days Specified: 65 35 Working Days Charged: 62 35 Closure Days Specified: 0 0 Closure Days Charged; 0 0 Recommended for Acceptance Iowa DOT Contract Acceptance Signature i 1 Signature Date: Project Engineer Date: I ////,� District Construction Engineer Approved and Work Accepted on Behalf of the Board of Supervisors of County this day of Year Signature County Engineer For Maintenance Use Only This work and test reports have been reviewed. A price adjustment, as provided in Article 1105.04 of the standard specifications, has been made in the amount of $ . Acceptance is recommended. Signature District Maintenance Engineer Date Signature District Materials Engineer Date Final payment will be made in accordance with Article 1109.09 following a review of the project reports and subject to the provision of Article 1105.04. For Central Office Use Only Recorded Finance Recorded Construction/Maintenance NOTE: On county administered projects, the County Engineer is required to sign "Recommended for Acceptance" and "Approved and Work Accepted on Behalf of the Board of Supervisors". Project Engineer—Send original to District District —Forward original +2 copies to offim of Construdion/Maintenance and 2 copies bark to Project Engineer. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-194 RESOLUTION APPROVING THE RECOMMENDATION OF ACCEPTANCE AS TO WORK AND MATERIALS FURNISHED BY PETERSON CONTRACTORS, INC. OF REINBECK, IOWA, IN CONJUNCTION WITH THE F.Y. 2011 RIDGEWAY AVENUE AND LAPORTE ROAD INTERSECTION IMPROVEMENTS, CONTRACT NO. 775, AND ACCEPTING THE WORK. WHEREAS, Peterson Contractors, Inc. of Reinbeck, Iowa, has under contract with the City of Waterloo, Iowa, furnished certain materials and performed labor at a total cost of $371,935.00 in conjunction with the F.Y. 2011 Ridgeway Avenue and LaPorte Road Intersection Improvements, Contact No. 775, in the City of Waterloo, Iowa. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Certificate of Completion and Recommendation of Acceptance be and the same hereby approved. PASSED AND ADOPTED this 24th dayof March, 2014. ATTEST: Suzy Scha es, MC City Cler Ernest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: March 24, 2014 Prepared: March 19, 2014 Dept. Head Signature: Eric Thorson, PE # of Attachments: SUBJECT: City of Waterloo Driveway and Sidewalk Specifications Submitted by: Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: Approve the proposed Driveway and Sidewalk Specifications for use by contractors and property owners starting with the 2014 construction season. Summary Statement: The Engineering Department has reviewed the current specifications and identified areas that need updating based on improvements in construction technology, observed deficiencies in construction methods and materials currently specified, and changes to the Americans with Disabilities Act (ADA) regulations. These specifications are available in the City Clerk's office if you wish to review them in their entirety. Expenditure Required: None Source of Funds: N/A Policy Issue: N/A Alternative: None Background Information: The City of Waterloo Code of Ordinances specify that sidewalks and driveways constructed within the public right-of-way be constructed according to plans and specifications approved by the City Engineer, which has faithfully maintained a set of plans and specifications to provide for uniform and orderly development within the City limits, with the last major updates to the Driveway and Sidewalk Specifications having been made in 2012. DRIVEWAY AND SIDEWALK SPECIFICATIONS BE IT ORDAINED BY THE CITY COUNCIL OF WATERLOO, IOWA: Sec. 1. That, from or after the passage of these specifications and the taking effect thereof, all driveways and sidewalks constructed adjacent to public streets, alleys, and highways of said City shall conform to these specifications and regulations, unless otherwise directed by the City Council of said City. Sec. 2. AUTHORIZED REPRESENTATIVES. Whenever the term "Engineer" is used in this Specification, it shall mean the City Engineer or his authorized representative. Sec. 3. Sec. 4. BONDS AND PERMITS. No person, firm or corporation shall construct or cause to be constructed, any sidewalk or driveway adjacent to any street, avenue, alley or highway within the City of Waterloo, Iowa, without filing a right-of-way bond with the City Clerk and obtaining a permit from the City Engineer. Exceptions to the right-of-way bond and/or permit requirements: • Work contracted by the City shall not require a permit; • Sidewalks that connect residences or other buildings to the City sidewalks, curbs or streets (a.k.a. approach sidewalks or private sidewalks) shall not require a right-of-way bond or permit. No step or stairway used to connect approach walks to public sidewalks, curbs or streets shall be constructed on public right-of-way. The permit shall describe the location of the work and state the time in which it is to be done. The said permit shall be valid for a time period not to exceed six (6) months from the date the permit is authorized. All permits shall expire at the end of the current year's permitted construction season, regardless of issuance date. If permitted work, is not completed within the six (6) month time period or by the close of the current year's construction season, the permit shall be considered expired and said work will require a new permit to be obtained. If an extension of time is required, the permit holder shall present said permit to the City Engineer for consideration and approval. No extension of time shall be valid unless signed by the City Engineer. Sidewalk permit: covers all public sidewalk construction and/or repair along a parcel within the public right-of-way. Driveway permit: covers all driveway construction and/or repair along a parcel and within the public right-of-way. Driveway widening is considered repair work for permit purposes. If sidewalk and driveway construction or repairs are made concurrently, separate sidewalk and driveway permits will be required. CONSTRUCTION WITHIN STATE RIGHT-OF-WAY. No person, firm or corporation shall construct or cause to be constructed any sidewalk or driveway adjacent to any highway within the City of Waterloo, Iowa that is under the jurisdiction of the State of Iowa without having the following: - 1 - Approved by the Waterloo City Council: March 24, 2014 • A Construction in Right -of -Way permit from the Iowa Department of Transportation (IDOT); • Filed a right-of-way bond with the City Clerk; • Obtained a driveway or sidewalk permit from the City Engineer. Public highways within the City of Waterloo currently under the jurisdiction of the Iowa DOT: • Interstate 380 (Washington Street) • US Highway 20 • US Highway 63 (Sergeant Road, West Mullan Avenue, East Mullan Avenue, West 15t Street, East 1st Street) • US Highway 218 (Washington Street) • Iowa Highway 935 (University Avenue) • Iowa Highway 21 (Hawkeye Road) • Iowa Highway 57 This list is not inclusive. If the contractor has any questions regarding jurisdiction, permits or construction requirements, contact the IDOT Waterloo Engineering Operations Technician at (319) 235-1832. Sec. 5. PERMITS ON JOB. Sec. 6. Sec. 7. authority to examine the same. The Engineering Department has initiated use of a permit system that allows the Department to electronically track permits. Paper copies of permits are not regularly given to those obtaining permits, though they can be made available to the permit holder upon request. This change in issuing permits does not remove the requirement to obtain permits before starting work. INDIVIDUAL CONTRACTS. Any contract made between property owners and private contractors for the construction of sidewalks or driveways within the City Limits shall be made in accordance with the provisions of these specifications. INSPECTION AND TESTING. All work subject to a City permit shall be inspected before paving materials are placed. At the time of inspections, all forms must be placed, subbase properly prepared and final grade achieved. Inspection requests must be made 24 hours in advance. The Engineer shall have the right to go upon any work site where sidewalks, driveways or alleys are being constructed and make tests or do such other acts as may be necessary to determine compliance with the current specifications. Sec. 8. DETAILED DRAWINGS. Standard Details as shown on the attached exhibits are hereby made a part of these specifications: • Exhibit A - Standard Details for Sidewalks; • Exhibit Al — Standard Details for Sidewalks — Alternate Ramp Layouts; • Exhibit B - Standard Details for Flared Driveway Approaches; • Exhibit C - Standard Details for Radius Driveway Approaches: • Exhibit D - Standard Detail for Asphalt Sidewalks at Railroad Crossings; • Exhibit E — Standard Details for Sidewalk Barricading and Traffic Control; Approved by the Waterloo City Council: March 24, 2014 - 2 - Sec. 9. Sec. 10. DRIVEWAY AND SIDEWALK SPECIFICATION WAIVER. Waivers to the driveway and sidewalk specifications contained herein may be granted by approval of the City Council for the following reasons: • Special surface texture to be used on the concrete approach (i.e. exposed aggregate, brick stamped pattern, paving brick); • Elimination of the sidewalk section due to the inability to meet the grade requirements; • Elimination of the sidewalk section for asphalt driveways; • Placement of a driveway or sidewalk on City right-of-way on an unimproved street. Waiver applications are available from the City Engineer. A payment of $7.00 for recordation fees is due at the time of submittal of the waiver application to the City Engineer as all waivers shall be recorded with the Black Hawk County Recorder's office. SIDEWALK WIDTH. The width of sidewalks constructed under this Specification shall be four (4) feet, except where a different width of sidewalk has already been constructed within the same block, in which case it shall conform to the width of the existing sidewalk, or unless otherwise permitted or ordered by the City Engineer. Sec. 11. SIDEWALK THICKNESS. The thickness of sidewalks constructed under this Specification shall be a minimum of four (4) inches, with the following exceptions: Sec. 12. • For class "A" sidewalks, sidewalks that abut street pavement or curb and gutter sections, the sidewalk shall have a thickened edge section, as detailed in Exhibit "A" contained herein. • Sidewalk accessibility ramps (a.k.a. handicap ramps) shall have a minimum thickness of six (6) inches, as detailed in Exhibit "A" contained herein. Driveway sidewalk sections shall be a minimum of five (5) inches thick for residential uses, defined as a single-family house or duplex unit. Driveway sidewalk sections shall be a minimum of six (6) inches thick or match the thickness of the adjoining facility pavement whichever is greater, for a three-plex unit or larger residential buildings, commercial and industrial properties and alleys. In any case, the walk shall be constructed in one course. Existing sidewalk sections located in a proposed driveway location and not at the minimum required thickness for the driveway, shall be removed and constructed to the specified thickness. SIDEWALKS IN NEW SUBDIVISIONS. Sidewalks shall be installed in all new subdivisions as indicated within the Deed of Dedication. New sidewalk construction, including sidewalk accessibility ramp, where applicable, shall be the responsibility of the abutting property owner. Repair of accessibility ramps, following initial installation, shall be the responsibility of the City. Accessibility ramps shall be constructed to allow pedestrian traffic to continue through an intersection in the direction of the sidewalk traversed. In a four-way intersection,,two accessibility ramps would be required at each corner. In a "T" -intersection, each corner would be required to - 3 - Approved by the Waterloo City Council: March 24, 2014 Sec. 13. have two accessibility ramps and the top bar of the "T" would be required to have one ramp on each side of the "T" stem to allow pedestrians to reach the opposite side of the cross street. An intersection with a full complement of accessibility ramps provides pedestrians multiple access points for when occasions arise that may, prevent use of the sidewalk system. DRIVEWAY REQUIREMENTS. If PC Concrete is used for a driveway approach, the following criteria shall apply: Residential — 5" thickness minimum Commercial — 6" thickness minimum or the thickness of the adjoining facility pavement, whichever is greater. If asphalt is used for a driveway approach, the following criteria shall apply: Residential — 61/2" thickness minimum Commercial — 7 %2" thickness minimum If asphalt is used for the driveway approach, the sidewalk section shall be PC Concrete. Residential — single family or duplex Commercial — three-plex unit or larger residential buildings, commercial and industrial properties, and alleyways If an existing sidewalk section is located in a proposed driveway location and is not at the minimum required thickness, the sidewalk shall be removed and constructed to the specified thickness. One (1) driveway per property, unless the property has 100 feet or more of street frontage along one street, then a second driveway may be constructed. Double frontage lots, reversed frontage lots and corner lots shall be limited to one (1) driveway on the street with the least vehicular traffic. If a property has an existing driveway and the property owner wishes to construct a second driveway, unless the property meets the requirements of the above paragraph, a new driveway may be constructed only if the existing driveway is removed and the existing curb cut replaced with full height curb. Exceptions to this requirement shall be granted by the City Council only. Existing unused driveway approaches and/or curb cuts shall be closed unless the property owner constructs a driveway on private property. No curb cuts granted within intersections unless it is a "T" intersection. Driveways that cause vehicles parked on private property to sit in or overhang into the public right-of-way shall not be allowed. Where possible, no driveway shall be nearer than three (3) feet to the owner's side property line. Where possible, driveway approaches shall be straight between the sidewalk and curb when construction of standard approach flares will infringe on the adjoining property's portion of the parking area. The rolled edge of the approach flare shall be poured to the top of the curb. - 4 - Approved by the Waterloo City Council: March 24, 2014 Sec. 14. Sec. 15. Sec. 16. Corner lots: Driveways shall be located no closer than twenty (20) feet to the point of tangency of a street corner. Driveways crossing ditches: Where driveway culverts are required to cross open drainage ditches, the size of the pipe shall be determined by the City Engineer, with an eighteen (18) inch inside diameter pipe (18" I.D.) as the minimum pipe size that shall be used. Should the depth of the drainage ditch not allow for this size pipe, the largest feasible pipe available shall be used. The pipe shall be a minimum of 2000D Reinforced Concrete Pipe. The property owner shall supply the pipe and approved fill material at their expense. The pipe shall be of sufficient length to ensure a 3:1 (horizontal to vertical) slope from the bottom of the ditch to the edge of the driveway. The Engineering Department shall be contacted for construction grades for placement of the culvert pipe. Hard surfacing of the driveway shall be at the owner's expense. Driveway flares shall commence at the centerline of the culvert. SAWING OF CONCRETE FOR REMOVAL. Where sawing is required to remove existing concrete sidewalk, it shall be sawed full depth to prevent any damage to adjacent squares of sidewalk or paving. Only full sidewalk panels shall be removed, no partial panel removal. Sawing for curb cuts shall be full depth with the SAW CUTS COMING TO A POINT WITH NO OVERLAPPING OR OVERCUTTING ALLOWED. The Contractor may elect to utilize a "corner saw" or six (6) inch diameter full depth core drill at the boxout corners to prevent said "overcutting". If the Engineer determines that overcutting may damage the surrounding slab, the saw cut shall be extended to the next transverse joint. Additional handwork, as approved by the Engineer, may be required in the corners of the removed boxouts. When the curb section is sawed for a curb cut and the pavement transverse or longitudinal joint is within six (6) feet, sawing shall continue to the pavement joint and the pavement removed. Each end of the new curb section shall be connected to the existing curb via a `BT' joint, with a minimum of two (2) #5 dowel bars, 24 -inches in length, evenly spaced, at each end of the new curb section. New curb shall be constructed as needed for proper curb cut dimensions. SUBGRADE. The subgrade upon which the sidewalk and/or driveway is to be placed shall be prepared by excavating or filling with suitable material to the finished subgrade elevation of the sidewalk and/or driveway. Said subgrade shall be tamped with an approved hand tamper or vibratory plate or rolled with an approved steel roller until smooth, firm, uniform, and unyielding (as approved by the Engineer) to the required depth below the finished grade line. All soft, spongy or yielding spots and all vegetable or other perishable matter shall be removed and the space refilled with suitable material. NO SAND will be allowed for fill, unless it is similar to the existing subgrade material found at the work site. The subgrade shall be thoroughly moistened prior to the placement of PCC. If the contractor is required to add water to the subgrade to provide uniform moisture content, the method of incorporating water into the subgrade shall not form mud or pools of water and shall be approved by the Engineer. FILLS AND CUTS. When filling is necessary to bring the walk and/or drive to grade, the fill shall be deposited and compacted in layers of not more than six (6) inches. The top of all such fills shall extend beyond the surface of the walk and/or drive on each side thereof not less than one (1) foot vertical to four (4) feet horizontal. Fill material shall be compacted to a minimum of ninety-five percent (95%) of its Standard Proctor Density or subbase density specification of - 5 - Approved by, the Waterloo City Council: March 24, 2014 Sec. 17. Sec. 18. the contract plans. For cuts, the distance from the base of the cut to the nearest edge of the walk and/or drive shall be at least one (1) foot. The cut slope shall no greater than one (1) foot vertical to three (3) feet vertical. Retaining walls: When sidewalk construction requires the installation of retaining walls to maintain or support adjacent soils or adjacent improvements, detailed retaining wall construction plans shall be submitted for approval by the City Engineer. Unless otherwise approved by the City Council, all retaining walls shall be located on private property. FORMS. Forms of wood or steel shall be used along each edge of the sidewalk and/or driveway. These forms shall be set true to line and grade and shall be held rigidly in place by stakes placed outside the forms and flush with or below the top edge of the forms. Form stakes shall be spaced no more than four (4) feet apart for wood forms and five (5) feet apart for steel forms. All steel forms shall have a height equal to the specified depth of sidewalk and/or driveway. Standard dimensional lumber for wood forms shall be acceptable, i.e., 2" x 4", 2" x 6", etc., and shall be free from warp and approved by the Engineer for use. All forms shall be clean and free from mortar and/or dirt. When the sidewalk and/or driveway is curved, a one (1) inch nominal thickness wood form or flexible steel form shall be permitted. These forms shall be staked no more than two (2) feet apart or as approved by the Engineer. SETTING FORMS. The forms shall be well staked as detailed in Section 17 to the lines and grades given by the Engineer, and their edges shall conform to the finished grade of the walk. Forms shall be so set that the sidewalk shall have a slope toward the street of no greater than one quarter (1/4) inch for each foot of width. Sidewalks shall be set at a standard elevation of one (1) foot above the gutter flowline elevation. This elevation may be adjusted 0.25 feet up or down, but only by approval of the Engineer. Sidewalks, including the sidewalk section in driveway approaches, shall follow the grade of the street. The only exception is on a waiver of grade. Corner lots: sidewalks shall be set at an elevation that allows handicap accessibility ramps to be constructed at a target running slope of 6% but no greater than 8%. The back of the sidewalk shall be one (1) foot inside the right-of-way line. The forms for a new gutter section at driveways shall be set so that a two (2) inch lip shall be constructed. The forms for the gutter section of sidewalk accessibility ramps shall be set so that a one-half (1/2) inch lip shall be constructed. Obstructions: If an obstruction is encountered while installing a sidewalk in its normal location, the obstruction shall be removed or relocated. In cases where obstructions may be impractical or cost -prohibitive to move, the sidewalk may be shifted upon approval by the City Engineer. A shifted sidewalk shall be constructed at a maximum taper of 5:1 to and away from the obstruction, with a straight section adjacent to the obstruction. In no case shall a shifted sidewalk be closer than five (5) feet to the back of curb. Public sidewalks shall not be placed on private property without - 6 - Approved by the Waterloo City council March 24, 2014 Sec. 19. Sec. 20. Sec. 21. the approval of the City Council. ADJUSTMENTS. Whenever any adjustment of the grade or slope is necessary or advisable in order to have the work conform to existing abutting walk or other abutting structures, the adjustment shall be made only with the permission, and under the direction of the Engineer. EXPANSION JOINTS. Strips dtype of flexible foam expansion joint material, one-half (1/2) inch thick and meeting the requirements of Iowa DOT Specification Section 4136, shall be placed perpendicular to the side forms, and to the full depth of the walk at least once in every sixty (60) feet of walk or as directed by the Engineer, or as shown on the plans. Similar joints shall be provided when new walks abut other concrete walks, structures, or curbs. Flexible foam expansion joint material, one-half (1/2) inch thick and meeting the requirements of Iowa DOT Specification Section 4136 may be used as joint material provided that the material is placed in such a manner that the expansion joint material in the finished joint is smooth (i.e. not wavy). Expansion joint material shall be approved by the City Engineer before installation. Fiber board is not approved for use as an expansion joint material within the public right-of- way. For lots having a frontage over sixty (60) feet in length, the expansion shall be placed on a joint approximately half way from the driveway to the farthest property line. One-half (1/2) inch expansion shall be used between the driveway approach and sidewalk; one-half (1/2) inch expansion shall be used between the approach and back of curb as detailed in Exhibit "A" contained herein. An expansion joint shall be installed at the property line between the driveway and the approach section where waivers of the sidewalk section have been approved. READY -MIXED CONCRETE: Ready -mixed concrete shall be used for all public sidewalks and PC Concrete driveways within the public right-of-way. The term, "Ready -Mixed" concrete, shall be construed to mean concrete that is either: • Proportioned in a central plant and mixed in a stationary mixer for transportation in trucks with or without agitation; • Proportioned at a central plant and only partially mixed in a stationary mixer for transportation and finish mixing in a transit mixer; • Proportioned and then mixed in a transit mixer prior to or during transit. A. Transporting Concrete. Vehicles for transporting concrete shall be so constructed as to ensure against loss of any of the ingredients of the concrete and to ensure rapid discharge of the concrete. At the time of delivery, the concrete shall be uniform in composition and at the specified consistency. Concrete in which the cement has been in contact with the water and aggregate for more than 90 minutes before the time it is placed within the forms shall not be used. Under no circumstances shall partially hardened or re -tempered concrete be used. - 7 - Approved by the Waterloo -City Council: March 24, 2014 B. Delivery. The methods of delivering and handling the concrete shall be such that facilitates placing with a minimum of re -handling and without damage to the concrete. C. Truck -Mixed Concrete. When a stationary mixer is used for partial mixing of the concrete, the mixing time in the stationary mixer shall be not less than is required to intermingle the ingredients but not less than thirty (30) seconds. When a truck mixer is used, either for complete mixing or to finish partial mixing done in a stationary mixer, each batch shall be mixed not less than 50 nor more than 100 revolutions of the drum at the rate of rotation designated by the mixer manufacturer as mixing speed. Additional mixing, if any, shall be at the speed designated by the manufacturer of the equipment as the agitating speed. When a truck mixer is used for transporting concrete that has been completely mixed in a stationary mixer, mixing during transportation shall be at the speed designated by the manufacturer of the equipment as the agitating speed. D. Mix Design. 1. Cement: The acceptable mixes for driveways and sidewalks shall be C-4 or M-4. All sidewalk accessibility ramp and alley approach repairs shall be made with M-4 mix. 2. Aggregate: Class II aggregate shall be utilized. 3. Air Content: The target entrained air content for all non -slip form driveways and sidewalks is 7.0% with a tolerance of ±1.5%. The target entrained air content for slip -form pavement is 8.0% with a tolerance of ± 2.0%. Field adjustments may be required for the finished entrained air content to be within the tolerance range. 4. Water and consistency: The amount of mixing water used shall be that which will produce workable concrete of uniform consistency. The slump of the concrete shall not exceed four (4) inches, except as approved or specified by the Engineer. 5. Fly Ash and Ground Granulated Blast Furnace Slag (GGBFS): The usage of Class C fly ash additive will be acceptable from March 16 to October 15. The fly ash substitution rate by weight shall not be more than 20 percent. The usage of GGBFS will be acceptable from March 16 to October 15. The maximum allowable GGBFS substitution rate by weight shall not be more than 35 percent. The total mineral substitution rate shall not exceed 40 percent by weight. Between October 16 and March 15, substitution of Type 1/11 cement with fly ash and GGBFS will only be allowed when maturity testing is used to determine time of opening. Approved by the Waterloo City Council: March 24, 2014 - 8 - Sec. 22. Sec. 23. Sec. 24. Sec. 25. PLACING CONCRETE. Ready -mixed concrete shall be placed immediately after delivery. Concrete shall be placed in a manner that will avoid segregation or separation of the ingredients. The concrete shall be spread evenly and tamped or vibrated, and it shall be well spaded against the forms, expansion joints or other abutting structures. Retempering of concrete by remixing with or without additional materials, shall not be permitted. CONSTRUCTION JOINTS. At the close of each day's work, or at any time when the process of depositing concrete is stopped for thirty (30) minutes or more, a construction joint shall be placed. For this joint a wood header board shall be used having a two (2) inch nominal thickness and conform to the cross section of the walk. This header board shall be set accurately and held in place perpendicular to the surface and at right angles to the centerline. Construction joints shall not be constructed within the sidewalk width of an intended or previously placed joint (no partial panels). Concrete shall be well vibrated against the header and fmished with an edging tool. The header board and all supports shall be removed before paving resumes. When delivery of concrete is resumed, the concrete shall be placed against the exposed edge of the previously placed pavement, thoroughly vibrated and fmished with an edging tool. FINISH AND SLAB MARKINGS. After working the concrete to an approximate true surface, the concrete shall be cut with a tool to the required sawing thickness to form the concrete into four (4) foot squares or as directed by the Engineer. The surface shall be finished true to grade, with a steel trowel, and afterward roughened slightly with a broom. Sawing will be permitted, provided the sawing depth is as follows: SIDEWALK THICKNESS SAW CUT DEPTH 4 INCHES 1-1/2" 5 INCHES 1-3/4" 6 INCHES 2" All approaches over fifteen (15) feet in width at the property line shall have one longitudinal saw cut, as a minimum, centered in the approach, or as directed by the Engineer. Approaches over fifteen (15) feet in length from back of curb to the front of the sidewalk shall have one transverse joint, as a minimum, centered from back of curb to sidewalk. See Exhibit "C" for details. Sawing of the concrete shall be completed within 24 hours after the finish work has been completed. No imprinting of names, logos, etc. is allowed in the public sidewalk. CURING OF CONCRETE. All exposed surfaces shall be cured with a white pigmented curing compound meeting the requirements of Iowa DOT Specification Section 4105. CLEAR CURING COMPOUNDS SHALL ONLY BE PERMITTED FOR COLORED CONCRETE. - 9 - Approved by the Waterloo City Council: March 24, 2014 Curing compound shall be applied in a fine spray to form a continuous, uniform film on the surface and vertical edges of the sidewalk and/or driveway slab as soon as the free water has appreciably disappeared, but no later than 30 minutes after fmishing. The rate of application shall be not less then 0.067 gallons per square yard, covering 15 square yards per gallon. Care shall be taken to ensure that liquid curing materials shall be well agitated in the supply drum or tank immediately before transfer to the distributor and kept thoroughly agitated during application. Application shall be by means of power spraying equipment capable of producing a fine spray that will not damage the surface of the concrete. Hand operated sprayers will be allowed, provided that the compound remains a uniform color and application produces a uniform coverage. If forms are used, coat the vertical edges of the pavement within 30 minutes of form removal, using curing material applied at the same rate as on the surface. If, due to other operations, the coating is damaged within 72 hours after being applied, immediately re -coat the affected areas. Coating of the sawed surface with curing compound will not be permitted on joints that are to be sealed. When concrete is opened to traffic prior to 72 hours after application of the curing compound, a re -coating will not be required. The Contractor shall exercise extreme care to prevent curing compound from being applied to the detectable warning surfaces. Failure to do so shall require cleaning of the detectable surface panels or removal and replacement, at the discretion of the Engineer. After August 31, all curb cuts that require removal and replacement of the existing PCC curb and gutter and/or any pavement sections shall be protected by application of a curing compound/linseed oil combination product that extends the curing time of the concrete and protects the entire surface of the pavement and curb from the de-icing agents utilized during cold weather. The combination curing product shall be W.R. Meadows LIN-SEALTM' WHITE Curing and Anti-Spalling Compound or an Engineer approved equivalent. Said product shall be applied as specified above with application rates not less than 0.067 gallons per square yard, covering 15 square yards per gallon. Cold Weather Cure. Concrete less than 36 hours old shall be protected in the following manner: Night Temperature Forecast Type of Protection 35 to 32°F 31 to 25°F Below 25°F - 10 - One (1) layer of burlap Two (2) layers of burlap or one (1) layer of plastic on one (1) layer of burlap Four (4) layers or burlap between layers of 4 mil plastic, insulation blankets meeting the requirements below, or equivalent commercial insulating material approved by the Engineer Approved by the Waterloo City Council:, March 24, 2014 SEC. 26. Sec. 27. Sec. 28. The protection shall remain until one of the following conditions is met: 1. The pavement is five (5) days old 2. Opening strength is attained. 3. Forecasted low temperatures exceed 35°F for the next 48 hours. 4. Forecasted high temperatures exceed 55°F for the next 24 hours and subgrade temperatures are above 40°F. When blankets are used, use blankets consisting of a layer of closed cell polystyrene foam protected by at least one layer of plastic film, rated by the manufacturer with a minimum R -value of 1.0. Shut down paving operations in time to comply with protection requirements outlined above. The cover may be temporarily removed to perform sawing or sealing. The Engineer may modify temperature restrictions and protection requirements. When cold weather protection has to be used to protect concrete, the impervious coating can be applied after the cold weather protection has been removed. The coating needs to be applied within four (4) hours after the removal of cold weather protection. WINTER DRIVEWAY & SIDEWALK CONSTRUCTION POLICY This section applies to Driveway and Sidewalk permits issued after the fall sidewalk and driveway permit issuance cut off has passed, typically mid-to-late November. All other City of Waterloo Driveway and Sidewalk Specifications shall be met with the following revisions: 1. All frost shall be removed from the subgrade by either: a. Constructing a tent over the construction area and heating the tent with a salamander; b. Using a radiant ground heater with "fast track" blankets; c. Or other approved method. The complete absence of frost shall be verified by the Engineer before any concrete is placed. 2. The concrete mix shall be M-4 with 2% calcium and be maintained at a temperature of 55°F or above while pouring. 3. After placement, the concrete shall be protected and a temperature of between 50°F and 90°F maintained for at least five (5) days. WEATHER. Concrete shall not be placed when stormy or inclement weather prevents good workmanship. No lumps or frozen aggregate shall be used, and concrete shall not be placed on a frozen subgrade. If weather conditions are favorable concreting operations may be started when the temperature is at least 34°F and rising. At time of placement, the temperature of the mixed concrete as discharged from the mixer shall be 55°F or above, and may proceed as long as the temperature of the fresh concrete can be maintained at or above 55°F. Mixing and placing of concrete shall stop when the air temperature is 38°F. and falling. Cold weather curing methods shall be used for protection of the slab from freezing temperatures. CARE AND PROTECTION. Workmen shall not be permitted to walk on freshly placed concrete. Any sand, dirt or vegetation on the surface of the concrete shall be carefully removed before finishing. Approved by the Waterloo City Council: March 24,2014 When completed, the concrete shall be protected from pedestrian or vehicular traffic per the table below. Forms shall not be removed before twenty-four (24) hours, and when removed, cure applied as per Section 25. Once the applied cure has dried, earth shall be banked and compacted against the edge of the driveway, alley or sidewalk. MIX USE PROTECTION TIME C-4 Sidewalk 3 days Driveway 3 days Alley approach 3 days M-4 Sidewalk 1 day Driveway 1 day Alley approach 1 day Sec. 29. ASPHALT DRIVEWAY APPROACH. If asphalt is used for a driveway approach, the following criteria shall apply: Sec. 30. Sec. 31. 1. Residential Drive -6-1/2" thickness, minimum 2. Commercial Drive -7-1/2" thickness, minimum 3. Asphalt materials shall meet the requirements of IDOT Type A Mix -3/4" or 1/2" mix for base, 1/2" or 3/8" mix for surface. The top two (2) inches shall not be constructed with base mix. The asphalt shall be placed in layers with the base material and the surface material being compacted to a minimum of ninety-four percent (94%) of its density. The sidewalk section of the driveway shall be PC Concrete only. No asphalt shall be placed after November 15, except by approval of the City Engineer. Asphalt shall not be used for overlay of any sidewalk. Asphalt shall only be used for sidewalk construction in accordance with Section 33 of these specifications. SIDEWALKS OVER AREAWAYS. Whenever sidewalks are constructed or repairs are required, over areaways, basements, or vaults, the requirements of these specifications are applicable only to the extent that they do not conflict with the requirements of the Building Code of the City of Waterloo, Iowa. The construction of sidewalks over areaways, basements, or vaults shall be under the supervision of a Building Official or the Engineer BARRICADING AND TRAFFIC CONTROL. The Contractor shall erect barricades and traffic control devices to provide for the safety of the general public traveling to, through, within, along and across or to prevent the public from entering the construction area. Barricades and traffic control devices shall conform to the Federal Highway Administration (FIRMA) Manual on Uniform Traffic Control Devices (MUTCD) (latest addition). THE USE OF CAUTION TAPE AND/OR CONSTRUCTION FENCE ALONE IS NOT ALLOWED. Sidewalk repair: Whoever makes the repairs shall erect traffic control devices at both ends of the work area. At a minimum, Type II barricades shall be used. Control devices shall be clean with good reflective properties. Flashing amber lights shall be required if the work area exists - 12 - Approved by:the Waterloo City Council: March 24, 2014 Sec. 32. overnight. See Exhibit "E" for details. Alley approach repair: The Contractor shall place Type III barricades with flashing amber lights, on both the alley and street side of the approach. Barricades shall be clean with good reflective properties. If public sidewalk abuts the alley approach, the barricades described above for sidewalk repair shall also be required and placed at each end of the sidewalk section. See Exhibit "E" for details. Curb repair: The Contractor shall place Type III barricades on each end of the work area. Flashing amber lights shall be required if the work area exists overnight. Barricades shall be clean with good reflective properties. See Exhibit "E" for details. The Engineer shall periodically review barricading and traffic control devices that have been put in place by the Contractor. If barricading and traffic control devices are found to be without proper maintenance, penalties shall be assessed. Improper maintenance shall include, but not be limited to, the following situations: A. Less than 100 percent of lights in working order. B. Any barricade or sign moved or tipped over. C. Fencing not supported in a vertical position. D. Fencing not placed around excavations when workers/equipment are not working at the location. E. Lack of proper barricades or signage. The American Traffic Safety Service Association (ATTSA) publication "Quality Standards for Work Zone Traffic Control Devices" (current addition) shall be utilized by the Engineer to determine the acceptable quality level for typical work zone barricading and traffic control devices. Each incident is treated as a separate citation on an individual basis. It is not intended that minor deficiencies be penalized if corrected the day notification is given. In addition to the following schedule of fines, the Engineer may suspend work for irresponsible and/or repeated failure to construct the project using proper barricading and traffic control procedures. Penalties: 1st Offense Written warning given by City 2nd Offense $ 100 3rd Offense $ 250 4th Offense $ 500 5th Offense $1,000 6th Offense Engineer's discretion (amount equal to or greater than $1,000) PATCHING. A sidewalk may be patched upon inspection and approval by the City Engineer. Surface depressions with an area of eighteen (18) square inches or less may qualify for repair by patching. Holes to the full depth of the sidewalk and sections of the sidewalk completely missing not exceeding eighteen (18) square inches may also be repaired by patching. No sidewalk panel shall have a patched area, including surface and full -depth patches, exceeding fifty (50) percent of the panel's total area nor a total full -depth patch area greater than one-half (1/2) square foot. - 13 - Approved by the Waterloo City Council: March 24, 2014 Sec. 33. Sec. 34. Sec. 35. Pre -approved patching materials include the following materials and vendors: ■ Home Depot: QUIKRETE Vinyl Concrete Patcher (grey) • Lowes: QUIKRETE Vinyl Concrete Patcher (grey) • Menards: AKONA Vinyl Cement Patch USAGE OF THE ABOVE REFERENCED MATERIALS SHALL BE IN ACCORDANCE WITH THE MANUFACTURERS SPECIFICATIONS. ASPHALT SIDEWALKS AT RAILROAD CROSSINGS. Asphalt may be used for sidewalks only at railroad crossings. The asphalt sidewalk shall be a minimum six (6) inches thick and shall extend no less than six (6) feet and no greater than fifteen (15) feet from the edge of the railroad ties. The length of this approach shall be dictated by field conditions and approved by the City Engineer. Asphalt shall not be allowed to overlay existing concrete sidewalk. Sidewalks at railroad crossings shall be constructed to meet current ADA requirements concerning width and slope. WATER SHUT-OFF VALVES. During the placement of concrete where water valves (pay boxes) are present, concrete shall be separated from the water valve in accordance with a method approved by the Engineer. An acceptable method consists of the following: 1. Adjust the water valve pipe so that the top of the water valve cap is flush with the sidewalk. 2. Remove the water valve cap. 3. Place an ASTM 3034 plastic PVC pipe around the water valve pipe cut to the appropriate sidewalk depth. The plastic pipe shall be coated with an anti -bonding agent. The pipe diameter shall be such that once the plastic pipe is removed, the water valve cap can be freely turned within the concrete. 4. Place and fmish the concrete. 5. Remove the plastic pipe and fill the hole with suitable fill material. 6. Replace the water valve cap, ensuring that the top of the water valve cap is flush with the sidewalk. SLIP FORM SIDEWALK. Construction of sidewalk by slip form construction methods shall only be allowed at locations that will permit a minimum of one hundred fifty (150) feet of continuous pouring length of sidewalk and as approved by the Engineer. The slip form paving machine shall be approved by the Engineer and designed for the specific purpose of placing, consolidating, and finishing concrete sidewalk slabs without use of fixed side forms. Edges of the concrete slab as built by the machine shall be approximately vertical. The machine shall be self-propelled and shall be equipped with means for spreading the concrete to a uniform depth before it enters the throat of the machine. The machine shall vibrate the concrete to the full width and depth being placed in a single passage. Such vibration shall be accomplished by vibrating tubes or arms working in the concrete of the vibrating pan operating on the surface of the concrete. The amplitude, rate of vibration, and locking device for depth shall be as specified in Iowa DOT Specifications, Article 2301.07, Paragraph A(6)(a). The slip form paving shall produce a surface reasonably free of surface voids and tears. - 14 - Approved by the Waterloo City Council: March 24, 2014 The slip form paving shall be equipped with automatic horizontal and vertical grade controls. The subgrade shall be constructed in accordance with Sections 15 and 16 of these specifications. SEC. 36. CURB SAWING FOR DRIVEWAY APPROACHES & SIDEWALK ACCESSIBILITY RAMPS. This work consists of horizontally and vertically saw cutting existing PCC curb to accommodate the construction of driveway approaches or sidewalk accessibility ramps in lieu of conventional PCC curb cut box -out removal and replacement methods. Contractors proposing to utilize this method of driveway approach or sidewalk accessibility ramp construction shall notify the Engineer at the time of permit issuance. Curb sawing shall only be performed by workers experienced in operating the required equipment. The PCC curb sawing system shall employ either a curb cutting machine or a track -mounted circular diamond blade wall saw. NO UNCONTROLLED HAND SAWING SHALL BE ALLOWED. SEC. 37 For driveway approaches, the curb sawing shall be full depth at the base of the curb section face and shall be at a maximum elevation of 1/2" above the existing gutter and sawn at an angle that will provide an elevation of 2" above the existing gutter at the back of curb. For sidewalk accessibility ramps, the curb sawing shall be full depth at the base of the curb section face (gutter line) and sawn at an angle that will provide an elevation of 1/2" above the existing gutter at the back of curb. The corners of the resulting edge lips of the sawn curb shall be ground using a diamond blade grinding wheel to a radius of 1/4" or as approved by the Engineer. If the curb sawing method causes any damage to existing curb and/or street, as determined by the Engineer, a standard 2' minimum curb cut box -out shall be installed. Upon completion of the curb sawing operations, all track mounting anchoring bolts, sleeves, lead plugs, etc. shall be immediately removed from the roadway PCC slab. The resulting holes shall be air blasted clean and filled immediately with TK Products, TK -9000, 100% EPDXY CRACK FILLER or an equal product approved by the Engineer. The exposed saw cut curb face shall be coated with a penetrating non -glossy sealer designed to protect the concrete from chloride intrusion and currently approved for use by the Iowa DOT (Materials I.M. 491.12, Appendix B), or an equal product approved by the Engineer, and placed in accordance with the manufacturer's specifications. SIDEWALK ACCESSIBILITY RAMPS. Sidewalk accessibility ramps (a.k.a. handicap ramps) allow all pedestrian facility users to easily and safely transition from sidewalks to streets. Regulations within the Federal Americans with Disabilities Act (ADA) and supplemental design guides provide rules for design and construction of these ramps. ■ Perpendicular Ramps: Perpendicular ramps have a running slope that cuts through the curb or meets the gutter grade break at a right angle. See Exhibits "A" and "Al" for details. • Parallel Curb Ramps (a.k.a. Non -perpendicular ramps): Parallel ramps have a running slope that is in-line with the direction of sidewalk travel but all or portions of the - 15 - Approved,,by the Waterloo City Council: March 24, 2014 SEC. 38. ramp does not cut through the curb or meet the gutter grade break at a right angle. See Exhibits "A" and "A l" for details. • Blended Transitions: Blended transitions have slopes that are both parallel and perpendicular to the curb and are typically achieved by depressing the entire curb radius to street level, resulting in a nearly flat platform area behind the curb radius. See Exhibit "A l" for details. ■ Diagonal Ramps: Diagonal ramps are perpendicular ramps located at the midpoint of a curb return or radius. Diagonal ramps require the pedestrian to enter the intersection at the corner (possibly outside the sidewalk) and generally direct pedestrians into the center of an intersection, potentially endangering all users. Therefore, diagonal ramps shall not be installed within the City of Waterloo DETECTABLE WARNING SURFACES. Detectable warnings shall be placed at all new or reconstructed sidewalk accessibility ramps and placed in accordance with the design plans for that particular style of ramp. All detectable warning surfaces placed shall consist of truncated domes aligned in a square grid pattern, manufactured in accordance with the current ADA detectable warning regulations, and be installed per the manufacturer's specifications. Material: The detectable warning surfaces shall be cast iron or stainless steel. Coloring: Cast iron detectable warning surfaces shall be either natural, natural with a temporary concrete protection coating, or powder coated. Stainless steel detectable warning surfaces shall be powder coated. If powder coated, the color shall be Brick Red, Federal Color #22144 or as approved by the City Engineer. If coloring options other than mentioned exist, that option may be used if approved by the City Engineer. Edge Finishing: Once the detectable warning surfaces have been set, the contractor shall finish the edges along the detectable warning surfaces. Concrete Curing: The area between the detectable warning sections and the back of curb, if an area exists, shall be cured per Section 25. Contractors shall use care so that no cure is applied to the detectable warning sections. Approved Products: The following list of detectable warning surface producers and their products is not exhaustive. Producers and/or products not listed herein may be used upon approval by the City Engineer. Company Product Type MetaDome, LLC MetaCast Cast Iron EJ Group, Inc. Detectable Warning Plates Cast Iron Neenah Foundry Co. Cast Iron MetaDome, LLC MDMetaPanel Stainless Steel ADA Solutions, Inc Replaceable Stainless Steel Wet Set Truncated Dome Detectable Warning Systems Stainless Steel - 16 - Approved by the Waterloo City Council: March 24 2014 TYPICAL CITY OF WATERLOO ACCESSIBILITY RAMP LAYOUT NON -PERPENDICULAR RAMPS DETECTABLE WARNING PLACEMENT NON -PERPENDICULAR RAMPS 2�'asx 24: SMOOTH MAR EVENLY 5000,1) Y MAX 24MIN TYPE E'.iOINT l: MIN. 0 OF PCC:_ UNDER DW LENGTH VARIES MM. 24' TYPICAL ACCESSIBILITY RAMP CROSS SECTION ACCESS% LITY RAMP LENGTH VARIES ...yo Goiter line Back of of curb -- 71F Normal -1/2" max, Form Grade Devotion Level Line - DETAIL 'A' LARDING FC SS BI F PARALLEL RAN ".'''')M° SIDE WALK d MIN LFNOTN VARIES I o � Ld"MIN ®'' `4'MIf4. Type r Joint 0 DETAIL 'BI (FLARED CURB) TYPICAL CITY OF WATERLOO ACCESSIBILITY RAMP LAYOUT PERPENDICULAR RAMPS. DETECTABLE WARNING PLACEMENT PERPENDICULAR RAMPS CLASS A SIDEWALK Sid abuts back of curb and may extend TO ROW line CLASS B SIDEWALK Sidewalk lypioally located T IRN1I the ROW Goa SIDEWALK CLASS NOTES: �Al Mindinton. crass elopef sidewalk is 2% DMPMdkig sidewalk tI/.002l Myaveya1 Cyr Panting slopes. 03efe Own 10 Teatwkly. 114 inch par fact 0110 Teel %MElrz incn nor fool Spec. grades. may De. RsrMcd In Re comma documents or by Inn Cty Engine GENERAL. CONSTRUCTION NOTES: A RIGID -OF -WAY CONSTRUE IION BOND MUST BE APPROVED AND FILED WITH THE GGTP BEFORE ANY PERMIT WALL BE ISSUED FOR WORK VNTNIN THE CITY RIGHT -OP -WAY. PERMITS MAY BE ()STAINED FROM. THE CITY ENGINEERS OFFICE WEEKDAYS BETWEEN? 30 AND BBB AM. AND 1230 AND LOG P FOR FURTHER INFORMATION, PLEASE CONTACT TIE CITY ENGINEER'5.OFFICE AT (31e) 241-4312, PERMITS ARE .VAL.ID FOR 100 DAYS le MON ENS) FROM THE DATE OF APPROVAL, SIM REGARDLESS OF WHEN THE PERMIT WAS OBTAINED, ALL PERMITS EXPIRE AT THE END OF THE CURRENT YEARS PERMIT CONSTRUCTION SEASON (TYPICAL,MIPNOVEM SFR). ALL WORK SHALL RF INSPECTED REPORT PAVING MATE RIAI.5 ARE PLACED. AT THE TIME (IF INSPECTION, ALL FORMS MUST BE PLACED AND FINAL GRADE ACHIEVED INSPECTION REQUESTS MUST BE MADE OA HOURS IN ADVANCE. SEE SIDEWALK AND DRIVEWAY SPECIFICATTOM SECTION 31 FOR BARRICADING AND TRAFFIC CONTROL REQUIREMENT'S. STANDARD ACCESSIBILITY RAMP NOTES: SLOPES COULD BF NEGATIVE DEPENDING ON FIELD CONDITIONS SEE SIDEWALK AND DRIVEWAY SPEOFICATION SECTION: 3B FOR DETECTABLE WARNING SURFACE REQSIREMENTS. ACCESSNUTY RAMPS SHALL BE MEASURED AN0 PAID roll AS 'PEDESTRIAN RAMP, S" FCC". PAY AREA SHALL BE FROM BACK OF CURS TO THE LANDING, LANDING AND PARALLEL RAMPS EF NEEDED) SHALL BE MEASURED AND PAID FOR AS 'PCC SIDEWALK 4"PCC", DETECTABLE WARNING SURFACES SHALL OF BE MEASURED AND PAID FOR SEPARATELY AS "PEDESTRIAN RAMP DETECTABLE WARNING SURFACES% ACCESSIBILITY RAMP DETAIL NOTES: a IF NORMAL LANDING ELEVATION CAN NOT BE ACHIEVED KITH THE. ACCESSIBILITY RAMP BETWEEN TIRE SACK OF CURB AND THE LANDING 11.0. THE COMMON SQUARE) DUE TO LIMITED LENGTH OR. ELEVATIONS, A PARALLEL RAMP MUST OF INSTALLED. THE LENGTH OF THE PARALLEL RAMP MAY VARY, HOWEVER IT IS NOT REQUIRED TO EXCEED 14: Q NON -PERPENDICULAR RAMPS AN AREA OE SPECIAL SHIPPING MUST SE FROVIDED AT TILE BOTTOM CF THE RAMP. THIS AREA SHALL ALLIW T IE GRADE BREAK At THE BOTTOM OF THE RAMP TO BE neeeENDICULAR TO 11-.E RAMP AND SHALL PROVITIE A SMOOTH IR/V.1500N'(0: THE GUTI ERL:NE.FLttx V/HEEL0.1AiR ACCESS. MAXIMUM CROSS SLOPE SHALL DE 2%. /V� PROVIDE Int' EXPANSION -MATERIAL ON MACK SIDES. OF THE LANDING VB/ PROVIDE DETECTABLE WARNING SURFACE ACROSS WIDTHOF THE RAMP AND A MINIMUM OF24" IN WICn'H (D'HEC ZION OF TRAVEL). SEE SECTION 3P OF THE SIDEWALK SPECIFICATIONS FOR FIIRTFER DETECTABLE WARNING INFORMAT'ON N 151,010. MN/MUM WIDTH OF THE ISLAND SHALT. RF TAT THE BACK. OF CURB iF I FSSTNAN s FII I: THE lJ 150561$ WITH FCC AS PER THE TYPICAL ACCESSIBILITY RAMP CROSS SECTION. /O�S LANDING, MA(MUM SLOPE OF 2% IN ANY DIRECTION. W BACK OF CURS. SER TACIT EIANDARD ROAD PLAN P/.101 FORDEI LS. 03 DETECTABLE WARNINGS GRASS WSidewalk width as specified in the contract documents, 47)"minimum REV. 3-19.2014 EXHI BIT Al CITY OF WATERLOO SIDEWALK AND DRIVEWAY SPECIFICATIONS STANDARD DETAILS FOR SIDEWALKS SHEET 1 OF 2 TYPICAL CITY OF WATERLOO ACCESSIBILITY RAMP LAYOUT NON -PERPENDICULAR RAMPS - CLASS A SIDEWAI.KS =tug iosr Per Flom _40�� 1 1101411410, TU.1 max NNS; TYPICAL CITY OF WATERLOO ACCESSIBILITY RAMP LAYOUT BLENDED TRANSITION - RADIAL DETECTABLE WARNING SURFACES TYPICAL CITY OF WATERLOO ACCESSIBILITY RAMP LAYOUT BLENDED TRANSITION WITH PERPENDICULAR DETECTABLE WARNING SURFACES 404:*11;1;11. Flare Decal B1 .SheetA1 .�y p. "�•Vark TYPICAL CITYOF WATERLOO ACCESSIBILITY RAMP LAYOUT PERPENDICULAR RAMPS - CLASS A SIDEWALKS Expansion motet's] B abutting -/ b Ilwor otheran p s ® Q Fbm t 0.i m�4 VtitOP �� aand 2' min. - TYPICAL CITY OF WATERLOO ACCESSIBILITY RAMP LAYOUT BLENDED TRANSITION - CLASS A SIDEWALKS RADIAL DETECTABLE WARNING SURFACES lt2° Expansion mitten!. Il abutting beie:tings mother pavements PERPENDICULAR RAMP CLASS A SIDEWALKS 48. MIN, SAME W/DTH AS N. ppl Il t )) O4EEAa.�u� DETAII.'A (SHEET MI 146 C) W pILP MINI PARALLEL RAMP RESTRICTED RIGHT-OF-WAY COMBINATION RAMP ROW DETAIL' A' CURBED SIDEWALK Grade area between sidewalk aryl ROW Lee forpoatve. drainage towards street. Ifgrading wit require: work beyond POW Ins parnksudn mut Es sought from and graded by ompeny vrr.rA WMklg Secure starling week. IN PARALLEL RAMP WLTH CURBED SIDEWALK SEE DETAIL',' (SHEET A2) Cob tIBV10" D' See cedila5 doRrnlella or Engineers dbegKwl Game, thickness' e' orb. See contract documents or 'nears Erection TYPICAL CITY OF WATERLOO ACCESSIBII..ITY RAMP LAYOUT BLENDED TRANSITION - CLASS A SIDEWALKS PERPENDICULAR DETECTABLE WARNING SURFACES EKpanalon material if blWng /.bs 111 g ahem pavemanla. GRADE PARKiN3 AS NEEDED OR DIRECTED SY ENGINEER TO ELENA EXISTING GRADE TO SIDEWALK ACCESSIBILITY RAMP DETAIL NOTES: IF NORMAL LANDING ELEVATION CAN NOT DE ACHIEVED WITH THE IE ACCESSIDILII'T RAMP BETWEEN THE BACK OF CURB AND THE LANDINGS .E THE COMMON SOIIARE WE TO LIMO ED LENGTH CR ELEVA.TIONS',A PARALLEL RAMP MUST BE INSTALLED. THE LENGTH OP THE PARALLEL RAMP MAY VARY, (HOWEVER IT IS NOT REOU RCD TO EXCEED 15'. NONSETPENOCULAP RAMAS:AN AREA OF SPECIAL SHAPING MAST BE PROVIDED AT THE BOTTOM OF THE RAMP THIS AREA SHALT. ALLOW THE GRADE BREAK AT THE BOTTOM OTHE RAM TO BE PERPE.NDICLN.AR TO THE RAMP AND SHALL PROVIDE A SMOOTH TRANSITION TO THE GUTTERLINE PER WNEEI DIWIR AC.CFSS. MAXIM] IM CROSS SLOPE SHALL BE P%. d PROVIDE Itr EXPANSION MATERIAL ON BACK SIDES OF THE LANDING ® nP IFTEE ABt F 5 IFFAf.F ACROSS F111 L MBCT!i GF THF. RA ANDA MI SECTION AB OF THE SIDEWALK IUEWALH SPECIFICATIONS PE(FICATIONS OFOR D FURTHER I SEE DETECTABLE WARNING INFORMATION `l ISLAND MINIMUM WIDTH OF 1 HE'. ISLAND SHALL BE 5' AT THE BACK OF (SAKE. IF LESS THANE. RLL THE ISLAND WITH PEEKS PER 'IHE TYPICAL ACCESSIBILITY. RAMP CROSS SECTION. (D LANDING: MAXIMUM SLOPE 0E2% IN ANY DIRECTION. Q KICK OF CURD JOINT. DEC IDOT STANDARD ROAD PLAN PV -.C1 FOR RETAILS. Ej DETECTABLE WARNINGS CRASS W / Sidewalk width as Specified intoe If Y contract documents, 48" minimum New 03-19.2014 EXHIBIT A2 CITY OF WATERLOO SIDEWALK AND DRIVEWAY SPECIFICATIONS STANDARD DETAILS FOR SIDEWALKS ALTERNATE RAMP LAYOUTS SHEET 2 OF 2 ROW DRIVEWAY APPROACH WITH BOX -OUT trz"EXPANISON MATERIAL JOINT AS REQUIRED. 7 3' Aare (tpp.) 2' min 1' nun Glowed for triple driveways DETAIL A 7 CURB LIP SIDEWALK SECTION (4' TYPICAL) USE SUITABLE MATERIALS FOR SUBGRADE NO SAND! 24 12 DRIVEWAY APPROACH PROFILE (TYPICAL) DRIVE APPROACH WIDTH TABLE TYPE WIDTH ® BACK OF DAN WIDTH 4$ BACK OF CURB SINGLE DOUBLE. TRIPLE 10' STD, 147 MAX. IN STD. / 20' MAX. 26' STD. !30' MAX 16' MAX. 24• Max, 32' MAX. REQUIRED DRIVE THICKNESS TYPE CONCRETE ASPHALT RESIDENTIAL COMMERCIAL 5' MIN. G" MIN. B-I/IT MIN, 7.112' MIN. DRIVEWAY APPROACH WITHOUT BOX.OUT JOINT BOX -OUT AS REQUIRED. —1; — PAVEMENT REMOVE EXISTING CURB & GUTTER. REPLACE CURB WITH CURB DROP WITH 2" CURB LIP. FULL DEPTH SAW CUT REQUIRED. BOX -OUT WIDTH IS VARIABLE - DEPENDS ON EXISTING PAVEMENT JOINT' PATTERN BOX -OUT JOINT SAWED PER. !DOT STD. PV.101 GENERAL CONSTRUCTION NOTES: A RIGHT-OF-WAY CONSTRUCTION BOND MUST BE APPROVED AND FILED WITH THE CITY BEFORE ANY PERMIT WILL BE ISSUED FOR WORK WITHIN THE CITY RIGHT.OF-WAY. PERMITS MAY BE OBTAINED FROM THE CITY. ENGINEERS OFFICE. WEEKDAYS BETWEEN 7'30 AND B:30.A M. AND 12:30 AND 1 3 P.M.... FOR FURTHER INFORMATION, PLEASE CONTACT THE CITY ENGINEER'S OFFICE AT (3W) 291-4312. PERMITS ARE VALID FOR 1 BO DAYS(B MONTHS) FROM THE DATE. OF APPROVAL, BUT REGARDLESS OF WHEN THE PERMIT WAS OBTAINED, ALL PERMITS EXPIRE AT THE END OF THE CURRENT YEAR'S PERMIT CONSTRUCTION SEASON (TYPICALLY MID -NOVEMBER). AIL WORK SHALL BE INSPECTED BEFORE PAVING MATERIALS ARE PLACED. AT THE TIME OF INSPECTION, ALL FORMS MUST BE PLACED AND FINAL. GRADE ACHIEVED. INSPECTION REQUESTS MUST SE MADE 24 HOURS IN ADVANCE. SEE SIDEWALK AND DRIVEWAY SPECIFICATIONS SECTION 31 FOR BARRICADING AND TRAP FIC CONTROL REQUIREMENTS. SEE SIDEWALK AND DRIVEWAY SPECIFICATIONS SECTION 24. FOR APPROACH JOINTING REQUIREMENTS.. DETAIL B Type 'E' joint DulleOise DRIVEWAY APPROACH NOTES: 0 TRANSITION THE APPROACH FLARE CURB HEIGHT TO 0' AT THE FRONT EDGE OF SIDEWALK DO NOT EXTEND THE FLARE CURB ACROSS THE SIDEWALK O DRIVEWAY SIDEWALK SECT ION SHALL MATCH. DRIVEWAY �J APPROACH THICKNESS OR AS PER SPECIFICATION SECTION 13. IFA TRANSVERSE JOINT IS LOCATED WITHIN 9' (72) OF THE EDGE. OF THE BOX -OUT, EXTEND THE BOX -OUT TO IHE JOINT LINE. ASPHALT STREETS WITH PCC CURB & GUTTER SECTION CONSTRUCT A'Br TYPE JOINT WITH A. MINIMUM OF TWO (2) 24 LONG, #5 REBARS, EVENLY SPACED AT EACH END OF THE BOXOUT. O PCC STREETS WITH PCC CURBS GUTTER SECTION. CONSTRUCT 'DT 3' OR 'BT -S' TYPE JOINTS ALONG THE STREET PAVEMENT EDGES OF THE HOE -OUT CITY OP WATERLOO SIDEWALK. AND DRIVEWAY SPECIFICATIONS STANDARD DETAILS FOR FLARED DRIVEWAY APPROACHES ars yx Referlo Dela C BNck RI Beck of caro DRIVEWAY APPROACH WITH RADIUS - CURBED STREETS DRIVEWAY APPROACH NOTES: OTRANSITION THE APPROACH FLARE CURB HEIGHT TO 0" AT THE FRONT EDGE OF SIDEWALK DO NOT EXTEND THE FLARE CURB ACROSS THE SIDEWALK ©DRIVEWAY SIDEWALK SECTION SHALL MATCH DRIVEWAY APPROACH THICKNESS OR AS PER SPECIFICATION SECTION 13. OIF TRANSVERSE JOINT IS LOCATED WITHIN Si (721 OF THE EDGE OF THE BOX -OUT, EXTEND THE BOX -OUT TO THE JOINT LINE. ®ASPHALT STREETS WITH PCC CURB & GUTTER SECTION: CONSTRUCT A' ST TYPE JOINT WITH A MINIMUM OF TWO (2) 24" LONG, e5 REBARS, EVENLY SPACED AT EACH ENO OF THE BOXOUT. OPCC STREETS WITH PCC CURB & GUTTER SECTION: CONSTRUCT 'BT -3' OR 'BT -5" TYPE JOINTS ALONG THE STREET PAVEMENT EDGES OF THE BOX -OUT DRIVE APPROACH WIDTH TABLE TYPE WIDTH ® BACK OF SMI WIDTH 6 BACK OF CURB SINGLE DOUBLE TRIPLE 10' STD 112' MAX. 18' STD. 120' MAX. 26' STD. I39 MAX. 10' MAX. 24' MAX, 32' MAX. REQUIRED DRIVE THICKNESS TYPE CONCRETE ASPHALT RESIDENTIAL COMMERCIAL 5" MIN. 61 MIN. &1S" MIN. 7-1/2" PAIN. utter Ins DETAIL C a�1 Refer to ae 0 •� Detail D 2' 12" expansion material 6' DRIVEWAY APPROACH WITH RADIUS - STREETS WITHOUT CURB Edge of pavement DETAIL D Type E joint Beginning of radius Approach thickness N40•00100....- Pavemen thickness 2 GENERAL CONSTRUCTION NOTES: A RIGHT-OF-WAY CONSTRUCTION BOND MUST BE APPROVED AND FILED WITH THE CITY BEFORE ANY PERMIT WILL BE ISSUED FOR WORK WITHIN THE CITY RIGHT-OF-WAY. PERMITS MAY BE OBTAINED FROM THE CITY ENGINEER'S OFFICE WEEKDAYS BETWEEN 7:30 AND 0:30 A.M. AND 1230 AND 1:30 P.M. FOR FURTHER INFORMATION, PLEASE CONTACT THE CITY ENGINEER'S OFFICE AT (31B) 291-4312. PERMITS ARE VALID FOR 180 DAYS (6 MONTHS) FROM THE DATE OF APPROVAL, BUT REGARDLESS OF WHEN THE PERMIT WAS OBTAINED, ALL PERMITS EXPIRE AT THE END OF THE CURRENT YEARS PERMIT CONSTRUCTION SEASON (TYPICALLY MID -NOVEMBER). ALL WORK SHALL BE INSPECTED BEFORE PAVING MATERIALS ARE PLACED. AT THE TIME OF INSPECTION, ALL FORMS MUST BE PLACED AND FINAL GRADE ACHIEVED. INSPECTION REQUESTS MUST BE MADE 24 HOURS IN ADVANCE. SEE SIDEWALK AND DRIVEWAY SPECIFICATIONS SECTION 31 FOR BARRICADING AND TRAFFIC CONTROL REQUIREMENTS. SEE SIDEWALK AND DRIVEWAY SPECIFICATIONS SECTION 24 FOR APPROACH JOINTING REQUIREMENTS. 4" CONCRETE HEADER DETAIL REV. 3-29-2012 EXHIBIT C CITY OF WATERLOO SIDEWALK AND DRIVEWAY SPECIFICATIONS STANDARD DETAILS FOR RADIUS DRIVEWAY APPROACHES 5' MIN. or by Engineers direction Suitable crossing material (to be determined by the Railroad) 12' Detectable Warning Surface Sidewalk -4" Asphalt or PCC Modified subbase 6" min. rirfagi 12' 5' MIN. or by Engineers direction Crossing material — thickness .i•m . N rA/._.l':.'►�V//Ift/L/j,zr'-' i1LLs..Sar /Y/II S ��i �it..��. �:�: ����t s� rl .z� r✓ cam. a• uru•rrr Detectable Warning Surface 6" Ballast If fill is needed for the pedestrian approach, it shell be per Railroad specifications HOT MIX ASPHALT(HMA) CONCRETE RAILROAD CROSSING MATERIAL 5' MIN. or by Engineers direction 2' Detectable Warning Surface 8" Asphalt or PCC FO 1" Expansion if PCC is used SINGLE TRACK CROSSING MODIFIED SUBBASE RAILROAD TIE DETECTABLE WARNINGS Suitable crossing material (to be determined by the RaNroad) 'q\ NiMP.110.1 1070:10:01 Neat Modified subbase 6" min. Ballast Modified subbase 6" min. DISTANCE FROM CENTERLINE OF NEAREST RAIL TO FRONT EDGE OF DETECTABLE WARNING SHALL BE 12' DISTANCE FROM CENTERLINE OF NEAREST RAIL TO FRONT EDGE OF DETECTABLE WARNING SHALL BE 12' GENERAL RAILROAD CROSSING NOTES: Railroads may have varying pedestrian crossing requirements. Prior to construction, contact the Railroad to determine if they have any pedestrian crossing approach requirements and verify if the crossing details shown are acceptable. 5' MIN. or by Engineers direction Crossing material — thickness Ballast Detectable Warning Surface 6" ` ''rY/ e' 1Ls00 chilexieg- —1" Expansion If PCC is used MULTIPLE TRACK CROSSING If fill is needed for the pedestrian approach, it shall be per Railroad specifications W W 5' PCC SIDEWALKWI DETECTABLE WARNING SURFACE 00%MAX. RUNNING SLOPE 2%MAX. CROSS SLOPE 5' MINIMUM LENGTH OR PER ENGINEER'S DIRECTION ASPHALT OR PCC THICKNESS MATCHES RAILROAD CROSSING MATERIAL THICKNESS 1" EXPANSION MATERIAL IF PCC USED RR. XING MATERIAL t" EXPANSION MATERIAL IF FCC USED ASPHALT OR PCC THICKNESS MATCHES RAILROAD CROSSING MATERIAL THICKNESS a" PCC SIDEWAU(W/ DETECTABLE WARNING SURFACE 0016 MAX. RUNNING SLOPE 2* MAX CROSS SLOPE 5' MINIMUM LENGTH OR PER ENGINEERS DIRECTION REV. 04-05.2012 EXHIBIT D CITY OF WATERLOO SIDEWALK AND DRIVEWAY SPECIFICATIONS STANDARD DETAILS FOR SIDEWALK -RAILROAD CROSSINGS 24' " 0011141114.460.111 ..41.OP.•0' flit W 5' PCC SIDEWALKWI DETECTABLE WARNING SURFACE 00%MAX. RUNNING SLOPE 2%MAX. CROSS SLOPE 5' MINIMUM LENGTH OR PER ENGINEER'S DIRECTION ASPHALT OR PCC THICKNESS MATCHES RAILROAD CROSSING MATERIAL THICKNESS 1" EXPANSION MATERIAL IF PCC USED RR. XING MATERIAL t" EXPANSION MATERIAL IF FCC USED ASPHALT OR PCC THICKNESS MATCHES RAILROAD CROSSING MATERIAL THICKNESS a" PCC SIDEWAU(W/ DETECTABLE WARNING SURFACE 0016 MAX. RUNNING SLOPE 2* MAX CROSS SLOPE 5' MINIMUM LENGTH OR PER ENGINEERS DIRECTION REV. 04-05.2012 EXHIBIT D CITY OF WATERLOO SIDEWALK AND DRIVEWAY SPECIFICATIONS STANDARD DETAILS FOR SIDEWALK -RAILROAD CROSSINGS 8" to 12" 8" to 12 6" max. 24" min. 8" to 12" 36" min. Type II Barricade ** Warning lights (as needed or directed by the Engineer) " Rail stripe widths shall be 6 inches, except that 4 -inch wide stripes may be used if rail lengths are less than 36 inches. The sides of barricades facing traffic shall have retroflective rail faces. Sand bags may be used on the lower parts of the frame or the stays of the barricades to provide the required ballast. Type III Barricade " Sidewalk Repair Traffic Control Notes For construction work lasting longer than 3 days, or for construction work in areas with Class 'A' sidewalk (i.e. downtown area), the contractor shall be required to submit a traffic control plan showing the layout of, and Information on the type of control devices to be used. This traffic control plan shall be approved by the Engineer before the permit will be issued. Devices used to channelize pedestrians shall be detectable to users of long canes and visible to persons having low vision, FHWA MUTCD 2009, Section 6F.63 Where channelizing devices are used to channelize pedestrians, there shall be continuous bottom and top surfaces detectable to users of long canes. The bottom of the bottom surface shall be no higher than 2 inches above the ground. The top of the top surface shall be no lower than 32 Inches above the ground. FHWA MUTCD 2009, Section 6F.63 Longitudinal channelizing devices shall be interlocked to delineate or channelize flow. The interlocking devices shall not have gaps that allow pedestrians to stray from the channelizing gaps. FHWA MUTCD 2009, Section 6F.71 Individual channelizing devices, tape or rope used to connect individual devices, other discontinuous barriers and devices, and pavement markings are not detectable by persons with visual disabilities and are incapable of providing detectable path guidance on temporary or realigned sktewalks or other pedestrian facilities. FHWA MUTCD 2009, Section 6F.74 Temporary Sidewalk Repair Traffic Control Device Locations a 1 Panel Removal Type II w/Light - each end Type II w/Light - each end 2 Panel Removal a = q 3 to 6 Panel Removal Type II w/Light - each end Type II w/Light - center I I 7 Panels or more Removal Type II w/Light - each end Type II w/Light - every 4th Panel or as Directed Alley Approach Repair Traffic Control Driveway Construction Traffic Control Type III Barricade Type III Barricade Construction fencing Alley/Driveway Traffic Control Notes Curb repair not in conjunction with driveway or alley approach work shall only be required to have Type Ill barricades at the ends of the work area, as shown in the Driveway Construction Traffic Control detail. Type II barricades shall be required if work is done within the sidewalk section. Flashing amber lights shall be required on barricades if the work area exists overnight. Orange construction fencing shall be placed around excavations when workers and/or equipment are not working at the location. Construction fencing shall only be allowed for work lasting no more than 3 days. If the work will last for more than 3 days, than detectable pedestrian channelizing devices as described In Sections 6D and 6F of the 2009 FHWA MUTCD shall be required (see Sidewalk Repair Traffic Control Notes). NEW 3.29-2012 EXHIBIT E CITY OF WATERLOO SIDEWALK AND DRIVEWAY SPECIFICATIONS STANDARD DETAILS FOR SIDEWALK BARRICADING AND TRAFFIC CONTROL Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-195 RESOLUTION APPROVING CITY OF WATERLOO DRIVEWAY AND SIDEWALK SPECIFICATIONS. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the attached City of Waterloo Driveway and Sidewalk Specifications for use by contractors and property owners starting with the 2014 construction season, be and the same are hereby approved. PASSED AND ADOPTED this 24th day of March, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Sch.r City Cle k DRIVEWAY AND SIDEWALK SPECIFICATIONS BE IT ORDAINED BY THE CITY COUNCIL OF WATERLOO, IOWA: Sec. 1. That, from or after the passage of these specifications and the taking effect thereof, all driveways and sidewalks constructed adjacent to public streets, alleys, and highways of said City shall conform to these specifications and regulations, unless otherwise directed by the City Council of said City. Sec. 2. AUTHORIZED REPRESENTATIVES. Whenever the term "Engineer" is used in this Specification, it shall mean the City Engineer or his authorized representative. Sec. 3. Sec. 4. BONDS AND PERMITS. No person, firm or corporation shall construct or cause to be constructed, any sidewalk or driveway adjacent to any street, avenue, alley or highway within the City of Waterloo, Iowa, without filing a right-of-way bond with the City Clerk and obtaining a permit from the City Engineer. Exceptions to the right-of-way bond and/or permit requirements: • Work contracted by the City shall not require a permit; • Sidewalks that connect residences or other buildings to the City sidewalks, curbs or streets (a.k.a. approach sidewalks or private sidewalks) shall not require a right-of-way bond or permit. No step or stairway used to connect approach walks to public sidewalks, curbs or streets shall be constructed on public right-of-way. The permit shall describe the location of the work and state the time in which it is to be done. The said permit shall be valid for a time period not to exceed six (6) months from the date the permit is authorized. All permits shall expire at the end of the current year's permitted construction season, regardless of issuance date. If permitted work, is not completed within the six (6) month time period or by the close of the current year's construction season, the permit shall be considered expired and said work will require a new permit to be obtained. If an extension of time is required, the permit holder shall present said permit to the City Engineer for consideration and approval. No extension of time shall be valid unless signed by the City Engineer. Sidewalk permit: covers all public sidewalk construction and/or repair along a parcel within the public right-of-way. Driveway permit: covers all driveway construction and/or repair along a parcel and within the public right-of-way. Driveway widening is considered repair work for permit purposes. If sidewalk and driveway construction or repairs are made concurrently, separate sidewalk and driveway permits will be required. CONSTRUCTION WITHIN STATE RIGHT-OF-WAY. No person, firm or corporation shall construct or cause to be constructed any sidewalk or driveway adjacent to any highway within the City of Waterloo, Iowa that is under the jurisdiction of the State of Iowa without having the following: - 1 - Approved by the Waterloo City Council: March 24, 2014 • A Construction in Right -of -Way permit from the Iowa Department of Transportation (IDOT); • Filed a right-of-way bond with the City Clerk; • Obtained a driveway or sidewalk permit from the City Engineer. Public highways within the City of Waterloo currently under the jurisdiction of the Iowa DOT: • Interstate 380 (Washington Street) • US Highway 20 • US Highway 63 (Sergeant Road, West Mullan Avenue, East Mullan Avenue, West 1st Street, East ls` Street) • US Highway 218 (Washington Street) • Iowa Highway 935 (University Avenue) • Iowa Highway 21 (Hawkeye Road) • Iowa Highway 57 This list is not inclusive. If the contractor has any questions regarding jurisdiction, permits or construction requirements, contact the IDOT Waterloo Engineering Operations Technician at (319) 235-1832. Sec. 5. PERMITS ON JOB. All permits shall be kept at the place of construction for which they were Sec. 6. Sec. 7. authority to examine the same. The Engineering Department has initiated use of a permit system that allows the Department to electronically track permits. Paper copies of permits are not regularly given to those obtaining permits, though they can be made available to the permit holder upon request. This change in issuing permits does not remove the requirement to obtain permits before starting work. INDIVIDUAL CONTRACTS. Any contract made between property owners and private contractors for the construction of sidewalks or driveways within the City Limits shall be made in accordance with the provisions of these specifications. INSPECTION AND TESTING. All work subject to a City permit shall be inspected before paving materials are placed. At the time of inspections, all forms must be placed, subbase properly prepared and final grade achieved. Inspection requests must be made 24 hours in advance. The Engineer shall have the right to go upon any work site where sidewalks, driveways or alleys are being constructed and make tests or do such other acts as may be necessary to determine compliance with the current specifications. Sec. 8. DETAILED DRAWINGS. Standard Details as shown on the attached exhibits are hereby made a part of these specifications: • Exhibit A - Standard Details for Sidewalks; • Exhibit A 1 — Standard Details for Sidewalks — Alternate Ramp Layouts; • Exhibit B - Standard Details for Flared Driveway Approaches; • Exhibit C - Standard Details for Radius Driveway Approaches: • Exhibit D - Standard Detail for Asphalt Sidewalks at Railroad Crossings; • Exhibit E — Standard Details for Sidewalk Barricading and Traffic Control; Approved by the Waterloo City Council: March 24, 2014 - 2 - Sec. 9. Sec. 10. DRIVEWAY AND SIDEWALK SPECIFICATION WAIVER. Waivers to the driveway and sidewalk specifications contained herein may be granted by approval of the City Council for the following reasons: • Special surface texture to be used on the concrete approach (i.e. exposed aggregate, brick stamped pattern, paving brick); • Elimination of the sidewalk section due to the inability to meet the grade requirements; • Elimination of the sidewalk section for asphalt driveways; • Placement of a driveway or sidewalk on City right-of-way on an unimproved street. Waiver applications are available from the City Engineer. A payment of $7.00 for recordation fees is due at the time of submittal of the waiver application to the City Engineer as all waivers shall be recorded with the Black Hawk County Recorder's office. SIDEWALK WIDTH. The width of sidewalks constructed under this Specification shall be four (4) feet, except where a different width of sidewalk has already been constructed within the same block, in which case it shall conform to the width of the existing sidewalk, or unless otherwise permitted or ordered by the City Engineer. Sec. 11. SIDEWALK THICKNESS. The thickness of sidewalks constructed under this Specification shall be a minimum of four (4) inches, with the following exceptions: Sec. 12. • For class "A" sidewalks, sidewalks that abut street pavement or curb and gutter sections, the sidewalk shall have a thickened edge section, as detailed in Exhibit "A" contained herein. • Sidewalk accessibility ramps (a.k.a. handicap ramps) shall have a minimum thickness of six (6) inches, as detailed in Exhibit "A" contained herein. Driveway sidewalk sections shall be a minimum of five (5) inches thick for residential uses, defined as a single-family house or duplex unit. Driveway sidewalk sections shall be a minimum of six (6) inches thick or match the thickness of the adjoining facility pavement whichever is greater, for a three-plex unit or larger residential buildings, commercial and industrial properties and alleys. In any case, the walk shall be constructed in one course. Existing sidewalk sections located in a proposed driveway location and not at the minimum required thickness for the driveway, shall be removed and constructed to the specified thickness. SIDEWALKS IN NEW SUBDIVISIONS. Sidewalks shall be installed in all new subdivisions as indicated within the Deed of Dedication. New sidewalk construction, including sidewalk accessibility ramp, where applicable, shall be the responsibility of the abutting property owner. Repair of accessibility ramps, following initial installation, shall be the responsibility of the City. Accessibility ramps shall be constructed to allow pedestrian traffic to continue through an intersection in the direction of the sidewalk traversed. In a four-way intersection, two accessibility ramps would be required at each corner. In a "T" -intersection, each corner would be required to - 3 - Approved by the Waterloo City Council: March 24, 2014 Sec. 13. have two accessibility ramps and the top bar of the "T" would be required to have one ramp on each side of the "T" stem to allow pedestrians to reach the opposite side of the cross street. An intersection with a full complement of accessibility ramps provides pedestrians multiple access points for when occasions arise that may prevent use of the sidewalk system. DRIVEWAY REQUIREMENTS. If PC Concrete is used for a driveway approach, the following criteria shall apply: Residential — 5" thickness minimum Commercial — 6" thickness minimum or the thickness of the adjoining facility pavement, whichever is greater. If asphalt is used for a driveway approach, the following criteria shall apply: Residential — 6 %" thickness minimum Commercial — 7 ''/z" thickness minimum If asphalt is used for the driveway approach, the sidewalk section shall be PC Concrete. Residential — single family or duplex Commercial — three-plex unit or larger residential buildings, commercial and industrial properties, and alleyways If an existing sidewalk section is located in a proposed driveway location and is not at the minimum required thickness, the sidewalk shall be removed and constructed to the specified thickness. One (1) driveway per property, unless the property has 100 feet or more of street frontage along one street, then a second driveway may be constructed. Double frontage lots, reversed frontage lots and corner lots shall be limited to one (1) driveway on the street with the least vehicular traffic. If a property has an existing driveway and the property owner wishes to construct a second driveway, unless the property meets the requirements of the above paragraph, a new driveway may be constructed only if the existing driveway is removed and the existing curb cut replaced with full height curb. Exceptions to this requirement shall be granted by the City Council only. Existing unused driveway approaches and/or curb cuts shall be closed unless the property owner constructs a driveway on private property. No curb cuts granted within intersections unless it is a "T" intersection. Driveways that cause vehicles parked on private property to sit in or overhang into the public right-of-way shall not be allowed. Where possible, no driveway shall be nearer than three (3) feet to the owner's side property line. Where possible, driveway approaches shall be straight between the sidewalk and curb when construction of standard approach flares will infringe on the adjoining property's portion of the parking area. The rolled edge of the approach flare shall be poured to the top of the curb. - 4 - Approved by the Waterloo City Council: March 24, 2014 Sec. 14. Sec. 15. Sec. 16. Corner lots: Driveways shall be located no closer than twenty (20) feet to the point of tangency of a street corner. Driveways crossing ditches: Where driveway culverts are required to cross open drainage ditches, the size of the pipe shall be determined by the City Engineer, with an eighteen (18) inch inside diameter pipe (18" I.D.) as the minimum pipe size that shall be used. Should the depth of the drainage ditch not allow for this size pipe, the largest feasible pipe available shall be used. The pipe shall be a minimum of 2000D Reinforced Concrete Pipe. The property owner shall supply the pipe and approved fill material at their expense. The pipe shall be of sufficient length to ensure a 3:1 (horizontal to vertical) slope from the bottom of the ditch to the edge of the driveway. The Engineering Department shall be contacted for construction grades for placement of the culvert pipe. Hard surfacing of the driveway shall be at the owner's expense. Driveway flares shall commence at the centerline of the culvert. SAWING OF CONCRETE FOR REMOVAL. Where sawing is required to remove existing concrete sidewalk, it shall be sawed full depth to prevent any damage to adjacent squares of sidewalk or paving. Only full sidewalk panels shall be removed, no partial panel removal. Sawing for curb cuts shall be full depth with the SAW CUTS COMING TO A POINT WITH NO OVERLAPPING OR OVERCUTTING ALLOWED. The Contractor may elect to utilize a "corner saw" or six (6) inch diameter full depth core drill at the boxout corners to prevent said "overcutting". If the Engineer determines that overcutting may damage the surrounding slab, the saw cut shall be extended to the next transverse joint. Additional handwork, as approved by the Engineer, may be required in the corners of the removed boxouts. When the curb section is sawed for a curb cut and the pavement transverse or longitudinal joint is within six (6) feet, sawing shall continue to the pavement joint and the pavement removed. Each end of the new curb section shall be connected to the existing curb via a `BT' joint, with a minimum of two (2) #5 dowel bars, 24 -inches in length, evenly spaced, at each end of the new curb section. New curb shall be constructed as needed for proper curb cut dimensions. SUBGRADE. The subgrade upon which the sidewalk and/or driveway is to be placed shall be prepared by excavating or filling with suitable material to the finished subgrade elevation of the sidewalk and/or driveway. Said subgrade shall be tamped with an approved hand tamper or vibratory plate or rolled with an approved steel roller until smooth, firm, uniform, and unyielding (as approved by the Engineer) to the required depth below the finished grade line. All soft, spongy or yielding spots and all vegetable or other perishable matter shall be removed and the space refilled with suitable material. NO SAND will be allowed for fill, unless it is similar to the existing subgrade material found at the work site. The subgrade shall be thoroughly moistened prior to the placement of PCC. If the contractor is required to add water to the subgrade to provide uniform moisture content, the method of incorporating water into the subgrade shall not form mud or pools of water and shall be approved by the Engineer. FILLS AND CUTS. When filling is necessary to bring the walk and/or drive to grade, the fill shall be deposited and compacted in layers of not more than six (6) inches. The top of all such fills shall extend beyond the surface of the walk and/or drive on each side thereof not less than one (1) foot vertical to four (4) feet horizontal. Fill material shall be compacted to a minimum of ninety-five percent (95%) of its Standard Proctor Density or subbase density specification of - 5 - Approved by the Waterloo City Council: March 24, 2014 Sec. 17. Sec. 18. the contract plans. For cuts, the distance from the base of the cut to the nearest edge of the walk and/or drive shall be at least one (1) foot. The cut slope shall no greater than one (1) foot vertical to three (3) feet vertical. Retaining walls: When sidewalk construction requires the installation of retaining walls to maintain or support adjacent soils or adjacent improvements, detailed retaining wall construction plans shall be submitted for approval by the City Engineer. Unless otherwise approved by the City Council, all retaining walls shall be located on private property. FORMS. Forms of wood or steel shall be used along each edge of the sidewalk and/or driveway. These forms shall be set true to line and grade and shall be held rigidly in place by stakes placed outside the forms and flush with or below the top edge of the forms. Form stakes shall be spaced no more than four (4) feet apart for wood forms and five (5) feet apart for steel forms. All steel forms shall have a height equal to the specified depth of sidewalk and/or driveway. Standard dimensional lumber for wood forms shall be acceptable, i.e., 2" x 4", 2" x 6", etc., and shall be free from warp and approved by the Engineer for use. All forms shall be clean and free from mortar and/or dirt. When the sidewalk and/or driveway is curved, a one (1) inch nominal thickness wood form or flexible steel form shall be permitted. These forms shall be staked no more than two (2) feet apart or as approved by the Engineer. SETTING FORMS. The forms shall be well staked as detailed in Section 17 to the lines and grades given by the Engineer, and their edges shall conform to the fmished grade of the walk. Forms shall be so set that the sidewalk shall have a slope toward the street of no greater than one quarter (1/4) inch for each foot of width. Sidewalks shall be set at a standard elevation of one (1) foot above the gutter flowline elevation. This elevation may be adjusted 0.25 feet up or down, but only by approval of the Engineer. Sidewalks, including the sidewalk section in driveway approaches, shall follow the grade of the street. The only exception is on a waiver of grade. Corner lots: sidewalks shall be set at an elevation that allows handicap accessibility ramps to be constructed at a target running slope of 6% but no greater than 8%. The back of the sidewalk shall be one (1) foot inside the right-of-way line. The forms for a new gutter section at driveways shall be set so that a two (2) inch lip shall be constructed. The forms for the gutter section of sidewalk accessibility ramps shall be set so that a one-half (1/2) inch lip shall be constructed. Obstructions: If an obstruction is encountered while installing a sidewalk in its normal location, the obstruction shall be removed or relocated. In cases where obstructions may be impractical or cost -prohibitive to move, the sidewalk may be shifted upon approval by the City Engineer. A shifted sidewalk shall be constructed at a maximum taper of 5:1 to and away from the obstruction, with a straight section adjacent to the obstruction. In no case shall a shifted sidewalk be closer than five (5) feet to the back of curb. Public sidewalks shall not be placed on private property without - 6 - Approved by the Waterloo City Council: March 24, 2014 Sec. 19. Sec. 20. Sec. 21. the approval of the City Council. ADJUSTMENTS. Whenever any adjustment of the grade or slope is necessary or advisable in order to have the work conform to existing abutting walk or other abutting structures, the adjustment shall be made only with the permission, and under the direction of the Engineer. EXPANSION JOINTS. Strips of an approved type of flexible foam expansion joint material, one-half (1/2) inch thick and meeting the requirements of Iowa DOT Specification Section 4136, shall be placed perpendicular to the side forms, and to the full depth of the walk at least once in every sixty (60) feet of walk or as directed by the Engineer, or as shown on the plans. Similar joints shall be provided when new walks abut other concrete walks, structures, or curbs. Flexible foam expansion joint material, one-half (1/2) inch thick and meeting the requirements of Iowa DOT Specification Section 4136, may be used as joint material provided that the material is placed in such a manner that the expansion joint material in the finished joint is smooth (i.e. not wavy). Expansion joint material shall be approved by the City Engineer before installation. Fiber board is not approved for use as an expansion joint material within the public right-of- way. For lots having a frontage over sixty (60) feet in length, the expansion shall be placed on a joint approximately half way from the driveway to the farthest property line. One-half (1/2) inch expansion shall be used between the driveway approach and sidewalk; one-half (1/2) inch expansion shall be used between the approach and back of curb as detailed in Exhibit "A" contained herein. An expansion joint shall be installed at the property line between the driveway and the approach section where waivers of the sidewalk section have been approved. READY -MIXED CONCRETE: Ready -mixed concrete shall be used for all public sidewalks and PC Concrete driveways within the public right-of-way. The term, "Ready -Mixed" concrete, shall be construed to mean concrete that is either: • Proportioned in a central plant and mixed in a stationary mixer for transportation in trucks with or without agitation; • Proportioned at a central plant and only partially mixed in a stationary mixer for transportation and finish mixing in a transit mixer; • Proportioned and then mixed in a transit mixer prior to or during transit. A. Transporting Concrete. Vehicles for transporting concrete shall be so constructed as to ensure against loss of any of the ingredients of the concrete and to ensure rapid discharge of the concrete. At the time of delivery, the concrete shall be uniform in composition and at the specified consistency. Concrete in which the cement has been in contact with the water and aggregate for more than 90 minutes before the time it is placed within the forms shall not be used. Under no circumstances shall partially hardened or re -tempered concrete be used. - 7 - Approved by the Waterloo City Council: March 24, 2014 B. Delivery. The methods of delivering and handling the concrete shall be such that facilitates placing with a minimum of re -handling and without damage to the concrete. C. Truck -Mixed Concrete. When a stationary mixer is used for partial mixing of the concrete, the mixing time in the stationary mixer shall be not less than is required to intermingle the ingredients but not less than thirty (30) seconds. When a truck mixer is used, either for complete mixing or to finish partial mixing done in a stationary mixer, each batch shall be mixed not less than 50 nor more than 100 revolutions of the drum at the rate of rotation designated by the mixer manufacturer as mixing speed. Additional mixing, if any, shall be at the speed designated by the manufacturer of the equipment as the agitating speed. When a truck mixer is used for transporting concrete that has been completely mixed in a stationary mixer, mixing during transportation shall be at the speed designated by the manufacturer of the equipment as the agitating speed. D. Mix Design. 1. Cement: The acceptable mixes for driveways and sidewalks shall be C-4 or M-4. All sidewalk accessibility ramp and alley approach repairs shall be made with M-4 mix. 2. Aggregate: Class II aggregate shall be utilized. 3. Air Content: The target entrained air content for all non -slip form driveways and sidewalks is 7.0% with a tolerance of ±1.5%. The target entrained air content for slip -form pavement is 8.0% with a tolerance of ± 2.0%. Field adjustments may be required for the finished entrained air content to be within the tolerance range. 4. Water and consistency: The amount of mixing water used shall be that which will produce workable concrete of uniform consistency. The slump of the concrete shall not exceed four (4) inches, except as approved or specified by the Engineer. 5. Fly Ash and Ground Granulated Blast Furnace Slag (GGBFS): The usage of Class C fly ash additive will be acceptable from March 16 to October 15. The fly ash substitution rate by weight shall not be more than 20 percent. The usage of GGBFS will be acceptable from March 16 to October 15. The maximum allowable GGBFS substitution rate by weight shall not be more than 35 percent. The total mineral substitution rate shall not exceed 40 percent by weight. Between October 16 and March 15, substitution of Type 1/II cement with fly ash and GGBFS will only be allowed when maturity testing is used to determine time of opening. Approved by the Waterloo City Council: March 24, 2014 - 8 - Sec. 22. Sec. 23. Sec. 24. Sec. 25. PLACING CONCRETE. Ready -mixed concrete shall be placed immediately after delivery. Concrete shall be placed in a manner that will avoid segregation or separation of the ingredients. The concrete shall be spread evenly and tamped or vibrated, and it shall be well spaded against the forms, expansion joints or other abutting structures. Retempering of concrete by remixing with or without additional materials, shall not be permitted. CONSTRUCTION JOINTS. At the close of each day's work, or at any time when the process of depositing concrete is stopped for thirty (30) minutes or more, a construction joint shall be placed. For this joint a wood header board shall be used having a two (2) inch nominal thickness and conform to the cross section of the walk. This header board shall be set accurately and held in place perpendicular to the surface and at right angles to the centerline. Construction joints shall not be constructed within the sidewalk width of an intended or previously placed joint (no partial panels). Concrete shall be well vibrated against the header and finished with an edging tool. The header board and all supports shall be removed before paving resumes. When delivery of concrete is resumed, the concrete shall be placed against the exposed edge of the previously placed pavement, thoroughly vibrated and finished with an edging tool. FINISH AND SLAB MARKINGS. After working the concrete to an approximate true surface, the concrete shall be cut with a tool to the required sawing thickness to form the concrete into four (4) foot squares or as directed by the Engineer. The surface shall be finished true to grade, with a steel trowel, and afterward roughened slightly with a broom. Sawing will be permitted, provided the sawing depth is as follows: SIDEWALK THICKNESS SAW CUT DEPTH 4 INCHES 1-1/2" 5 INCHES 1-3/4" 6 INCHES 2" All approaches over fifteen (15) feet in width at the property line shall have one longitudinal saw cut, as a minimum, centered in the approach, or as directed by the Engineer. Approaches over fifteen (15) feet in length from back of curb to the front of the sidewalk shall have one transverse joint, as a minimum, centered from back of curb to sidewalk. See Exhibit "C" for details. Sawing of the concrete shall be completed within 24 hours after the fmish work has been completed. No imprinting of names, logos, etc. is allowed in the public sidewalk. CURING OF CONCRETE. All exposed surfaces shall be cured with a white pigmented curing compound meeting the requirements of Iowa DOT Specification Section 4105. CLEAR CURING COMPOUNDS SHALL ONLY BE PERMITTED FOR COLORED CONCRETE. - 9 - Approved by the Waterloo City Council: March 24, 2014 Curing compound shall be applied in a fine spray to form a continuous, uniform film on the surface and vertical edges of the sidewalk and/or driveway slab as soon as the free water has appreciably disappeared, but no later than 30 minutes after finishing. The rate of application shall be not less then 0.067 gallons per square yard, covering 15 square yards per gallon. Care shall be taken to ensure that liquid curing materials shall be well agitated in the supply drum or tank immediately before transfer to the distributor and kept thoroughly agitated during application. Application shall be by means of power spraying equipment capable of producing a fine spray that will not damage the surface of the concrete. Hand operated sprayers will be allowed, provided that the compound remains a uniform color and application produces a uniform coverage. If forms are used, coat the vertical edges of the pavement within 30 minutes of form removal, using curing material applied at the same rate as on the surface. If, due to other operations, the coating is damaged within 72 hours after being applied, immediately re -coat the affected areas. Coating of the sawed surface with curing compound will not be permitted on joints that are to be sealed. When concrete is opened to traffic prior to 72 hours after application of the curing compound, a re -coating will not be required. The Contractor shall exercise extreme care to prevent curing compound from being applied to the detectable warning surfaces. Failure to do so shall require cleaning of the detectable surface panels or removal and replacement, at the discretion of the Engineer. After August 31, all curb cuts that require removal and replacement of the existing PCC curb and gutter and/or any pavement sections shall be protected by application of a curing compound/linseed oil combination product that extends the curing time of the concrete and protects the entire surface of the pavement and curb from the de-icing agents utilized during cold weather. The combination curing product shall be W.R. Meadows LIN-SEALTm WHITE Curing and Anti-Spalling Compound or an Engineer approved equivalent. Said product shall be applied as specified above with application rates not less than 0.067 gallons per square yard, covering 15 square yards per gallon. Cold Weather Cure. Concrete less than 36 hours old shall be protected in the following manner: Night Temperature Forecast Type of Protection 35 to 32°F 31 to 25°F Below 25°F - 10 - One (1) layer of burlap Two (2) layers of burlap or one (1) layer of plastic on one (1) layer of burlap Four (4) layers or burlap between layers of 4 mil plastic, insulation blankets meeting the requirements below, or equivalent commercial insulating material approved by the Engineer Approved by the Waterloo City Council: March 24, 2014 SEC. 26. Sec. 27. Sec. 28. The protection shall remain until one of the following conditions is met: 1. The pavement is five (5) days old 2. Opening strength is attained. 3. Forecasted low temperatures exceed 35°F for the next 48 hours. 4. Forecasted high temperatures exceed 55°F for the next 24 hours and subgrade temperatures are above 40°F. When blankets are used, use blankets consisting of a layer of closed cell polystyrene foam protected by at least one layer of plastic film, rated by the manufacturer with a minimum R -value of 1.0. Shut down paving operations in time to comply with protection requirements outlined above. The cover may be temporarily removed to perform sawing or sealing. The Engineer may modify temperature restrictions and protection requirements. When cold weather protection has to be used to protect concrete, the impervious coating can be applied after the cold weather protection has been removed. The coating needs to be applied within four (4) hours after the removal of cold weather protection. WINTER DRIVEWAY & SIDEWALK CONSTRUCTION POLICY This section applies to Driveway and Sidewalk permits issued after the fall sidewalk and driveway permit issuance cut off has passed, typically mid-to-late November. All other City of Waterloo Driveway and Sidewalk Specifications shall be met with the following revisions: 1. All frost shall be removed from the subgrade by either: a. Constructing a tent over the construction area and heating the tent with a salamander; b. Using a radiant ground heater with "fast track" blankets; c. Or other approved method. The complete absence of frost shall be verified by the Engineer before any concrete is placed. 2. The concrete mix shall be M-4 with 2% calcium and be maintained at a temperature of 55°F or above while pouring. 3. After placement, the concrete shall be protected and a temperature of between 50°F and 90°F maintained for at least five (5) days. WEATHER. Concrete shall not be placed when stormy or inclement weather prevents good workmanship. No lumps or frozen aggregate shall be used, and concrete shall not be placed on a frozen subgrade. If weather conditions are favorable concreting operations may be started when the temperature is at least 34°F and rising. At time of placement, the temperature of the mixed concrete as discharged from the mixer shall be 55°F or above, and may proceed as long as the temperature of the fresh concrete can be maintained at or above 55°F. Mixing and placing of concrete shall stop when the air temperature is 38°F. and falling. Cold weather curing methods shall be used for protection of the slab from freezing temperatures. CARE AND PROTECTION. Workmen shall not be permitted to walk on freshly placed concrete. Any sand, dirt or vegetation on the surface of the concrete shall be carefully removed before finishing. Approved by the Waterloo City Council: March 24, 2014 When completed, the concrete shall be protected from pedestrian or vehicular traffic per the table below. Forms shall not be removed before twenty-four (24) hours, and when removed, cure applied as per Section 25. Once the applied cure has dried, earth shall be banked and compacted against the edge of the driveway, alley or sidewalk. MIX USE PROTECTION TIME C-4 Sidewalk 3 days Driveway 3 days Alley approach 3 days M-4 Sidewalk 1 day Driveway 1 day Alley approach 1 day Sec. 29. ASPHALT DRIVEWAY APPROACH. If asphalt is used for a driveway approach, the following criteria shall apply: Sec. 30. Sec. 31. 1. Residential Drive -6-1/2" thickness, minimum 2. Commercial Drive -7-1/2" thickness, minimum 3. Asphalt materials shall meet the requirements of DOT Type A Mix -3/4" or 1/2" mix for base, 1/2" or 3/8" mix for surface. The top two (2) inches shall not be constructed with base mix. The asphalt shall be placed in layers with the base material and the surface material being compacted to a minimum of ninety-four percent (94%) of its density. The sidewalk section of the driveway shall be PC Concrete only. No asphalt shall be placed after November 15, except by approval of the City Engineer. Asphalt shall not be used for overlay of any sidewalk. Asphalt shall only be used for sidewalk construction in accordance with Section 33 of these specifications. SIDEWALKS OVER AREAWAYS. Whenever sidewalks are constructed or repairs are required, over areaways, basements, or vaults, the requirements of these specifications are applicable only to the extent that they do not conflict with the requirements of the Building Code of the City of Waterloo, Iowa. The construction of sidewalks over areaways, basements, or vaults shall be under the supervision of a Building Official or the Engineer BARRICADING AND TRAFFIC CONTROL. The Contractor shall erect barricades and traffic control devices to provide for the safety of the general public traveling to, through, within, along and across or to prevent the public from entering the construction area. Barricades and traffic control devices shall conform to the Federal Highway Administration (FHWA) Manual on Uniform Traffic Control Devices (MUTCD) (latest addition). THE USE OF CAUTION TAPE AND/OR CONSTRUCTION FENCE ALONE IS NOT ALLOWED. Sidewalk repair: Whoever makes the repairs shall erect traffic control devices at both ends of the work area. At a minimum, Type II barricades shall be used. Control devices shall be clean with good reflective properties. Flashing amber lights shall be required if the work area exists - 12 - Approved by the Waterloo City Council: March 24, 2014 Sec. 32. overnight. See Exhibit "E" for details. Alley approach repair: The Contractor shall place Type III barricades with flashing amber lights, on both the alley and street side of the approach. Barricades shall be clean with good reflective properties. If public sidewalk abuts the alley approach, the barricades described above for sidewalk repair shall also be required and placed at each end of the sidewalk section. See Exhibit "E" for details. Curb repair: The Contractor shall place Type III barricades on each end of the work area. Flashing amber lights shall be required if the work area exists overnight. Barricades shall be clean with good reflective properties. See Exhibit "E" for details. The Engineer shall periodically review barricading and traffic control devices that have been put in place by the Contractor. If barricading and traffic control devices are found to be without proper maintenance, penalties shall be assessed. Improper maintenance shall include, but not be limited to, the following situations: A. Less than 100 percent of lights in working order. B. Any barricade or sign moved or tipped over. C. Fencing not supported in a vertical position. D. Fencing not placed around excavations when workers/equipment are not working at the location. E. Lack of proper barricades or signage. The American Traffic Safety Service Association (ATTSA) publication "Quality Standards for Work Zone Traffic Control Devices" (current addition) shall be utilized by the Engineer to determine the acceptable quality level for typical work zone barricading and traffic control devices. Each incident is treated as a separate citation on an individual basis. It is not intended that minor deficiencies be penalized if corrected the day notification is given. In addition to the following schedule of fines, the Engineer may suspend work for irresponsible and/or repeated failure to construct the project using proper barricading and traffic control procedures. Penalties: 1st Offense Written warning given by City 2nd Offense $ 100 3rd Offense $ 250 4th Offense $ 500 5th Offense $1,000 6th Offense Engineer's discretion (amount equal to or greater than $1,000) PATCHING. A sidewalk may be patched upon inspection and approval by the City Engineer. Surface depressions with an area of eighteen (18) square inches or less may qualify for repair by patching. Holes to the full depth of the sidewalk and sections of the sidewalk completely missing not exceeding eighteen (18) square inches may also be repaired by patching. No sidewalk panel shall have a patched area, including surface and full -depth patches, exceeding fifty (50) percent of the panel's total area nor a total full -depth patch area greater than one-half (1/2) square foot. - 13 - Approved by the Waterloo City Council: March 24, 2014 Sec. 33. Sec. 34. Sec. 35. Pre -approved patching materials include the following materials and vendors: ■ Home Depot: QUIKRETE Vinyl Concrete Patcher (grey) ■ Lowes: QUIKRE l E Vinyl Concrete Patcher (grey) ® Menards: AKONA Vinyl Cement Patch USAGE OF THE ABOVE REFERENCED MATERIALS SHALL BE IN ACCORDANCE WITH TILE MANUFACTURERS SPECIFICATIONS. ASPHALT SIDEWALKS AT RAILROAD CROSSINGS. Asphalt may be used for sidewalks only at railroad crossings. The asphalt sidewalk shall be a minimum six (6) inches thick and shall extend no less than six (6) feet and no greater than fifteen (15) feet from the edge of the railroad ties. The length of this approach shall be dictated by field conditions and approved by the City Engineer. Asphalt shall not be allowed to overlay existing concrete sidewalk. Sidewalks at railroad crossings shall be constructed to meet current ADA requirements concerning width and slope. WATER SHUT-OFF VALVES. During the placement of concrete where water valves (pay boxes) are present, concrete shall be separated from the water valve in accordance with a method approved by the Engineer. An acceptable method consists of the following: 1. Adjust the water valve pipe so that the top of the water valve cap is flush with the sidewalk. 2. Remove the water valve cap. 3. Place an ASTM 3034 plastic PVC pipe around the water valve pipe cut to the appropriate sidewalk depth. The plastic pipe shall be coated with an anti -bonding agent. The pipe diameter shall be such that once the plastic pipe is removed, the water valve cap can be freely turned within the concrete. 4. Place and finish the concrete. 5. Remove the plastic pipe and fill the hole with suitable fill material. 6. Replace the water valve cap, ensuring that the top of the water valve cap is flush with the sidewalk. SLIP FORM SIDEWALK. Construction of sidewalk by slip form construction methods shall only be allowed at locations that will permit a minimum of one hundred fifty (150) feet of continuous pouring length of sidewalk and as approved by the Engineer. The slip form paving machine shall be approved by the Engineer and designed for the specific purpose of placing, consolidating, and finishing concrete sidewalk slabs without use of fixed side forms. Edges of the concrete slab as built by the machine shall be approximately vertical. The machine shall be self-propelled and shall be equipped with means for spreading the concrete to a uniform depth before it enters the throat of the machine. The machine shall vibrate the concrete to the full width and depth being placed in a single passage. Such vibration shall be accomplished by vibrating tubes or aims working in the concrete of the vibrating pan operating on the surface of the concrete. The amplitude, rate of vibration, and locking device for depth shall be as specified in Iowa DOT Specifications, Article 2301.07, Paragraph A(6)(a). The slip form paving shall produce a surface reasonably free of surface voids and tears. - 14 - Approved by. the Waterloo City Council: March 24, 2014 The slip form paving shall be equipped with automatic horizontal and vertical grade controls. The subgrade shall be constructed in accordance with Sections 15 and 16 of these specifications. SEC. 36. CURB SAWING FOR DRIVEWAY APPROACHES & SIDEWALK ACCESSIBILITY RAMPS. This work consists of horizontally and vertically saw cutting existing PCC curb to accommodate the construction of driveway approaches or sidewalk accessibility ramps in lieu of conventional PCC curb cut box -out removal and replacement methods. Contractors proposing to utilize this method of driveway approach or sidewalk accessibility ramp construction shall notify the Engineer at the time of permit issuance. Curb sawing shall only be performed by workers experienced in operating the required equipment. The PCC curb sawing system shall employ either a curb cutting machine or a track -mounted circular diamond blade wall saw. NO UNCONTROLLED HAND SAWING SHALL BE ALLOWED. SEC. 37 For driveway approaches, the curb sawing shall be full depth at the base of the curb section face and shall be at a maximum elevation of 1/2" above the existing gutter and sawn at an angle that will provide an elevation of 2" above the existing gutter at the back of curb. For sidewalk accessibility ramps, the curb sawing shall be full depth at the base of the curb section face (gutter line) and sawn at an angle that will provide an elevation of 1/2" above the existing gutter at the back of curb. The corners of the resulting edge lips of the sawn curb shall be ground using a diamond blade grinding wheel to a radius of 1/4" or as approved by the Engineer. If the curb sawing method causes any damage to existing curb and/or street, as determined by the Engineer, a standard 2' minimum curb cut box -out shall be installed. Upon completion of the curb sawing operations, all track mounting anchoring bolts, sleeves, lead plugs, etc. shall be immediately removed from the roadway PCC slab. The resulting holes shall be air blasted clean and filled immediately with TK Products, TK -9000, 100% EPDXY CRACK FILLER or an equal product approved by the Engineer. The exposed saw cut curb face shall be coated with a penetrating non -glossy sealer designed to protect the concrete from chloride intrusion and currently approved for use by the Iowa DOT (Materials I.M. 491.12, Appendix B), or an equal product approved by the Engineer, and placed in accordance with the manufacturer's specifications. SIDEWALK ACCESSIBILITY RAMPS. Sidewalk accessibility ramps (a.k.a. handicap ramps) allow all pedestrian facility users to easily and safely transition from sidewalks to streets. Regulations within the Federal Americans with Disabilities Act (ADA) and supplemental design guides provide rules for design and construction of these ramps. ■ Perpendicular Ramps: Perpendicular ramps have a running slope that cuts through the curb or meets the gutter grade break at a right angle. See Exhibits "A" and "Al" for details. ■ Parallel Curb Ramps (a.k.a. Non -perpendicular ramps): Parallel ramps have a running slope that is in-line with the direction of sidewalk travel but all or portions of the - 15 - Approved by the Waterloo -City Council: March 24, 2014 SEC. 38. ramp does not cut through the curb or meet the gutter grade break at a right angle. See Exhibits "A" and "Al" for details. ■ Blended Transitions: Blended transitions have slopes that are both parallel and perpendicular to the curb and are typically achieved by depressing the entire curb radius to street level, resulting in a nearly flat platform area behind the curb radius. See Exhibit "Al" for details. • Diagonal Ramps: Diagonal ramps are perpendicular ramps located at the midpoint of a curb return or radius. Diagonal ramps require the pedestrian to enter the intersection at the corner (possibly outside the sidewalk) and generally direct pedestrians into the center of an intersection, potentially endangering all users. Therefore, diagonal ramps shall not be installed within the City of Waterloo DETECTABLE WARNING SURFACES. Detectable warnings shall be placed at all new or reconstructed sidewalk accessibility ramps and placed in accordance with the design plans for that particular style of ramp. All detectable warning surfaces placed shall consist of truncated domes aligned in a square grid pattern, manufactured in accordance with the current ADA detectable warning regulations, and be installed per the manufacturer's specifications. Material: The detectable warning surfaces shall be cast iron or stainless steel. Coloring: Cast iron detectable warning surfaces shall be either natural, natural with a temporary concrete protection coating, or powder coated. Stainless steel detectable warning surfaces shall be powder coated. If powder coated, the color shall be Brick Red, Federal Color #22144 or as approved by the City Engineer. If coloring options other than mentioned exist, that option may be used if approved by the City Engineer. Edge Finishing: Once the detectable warning surfaces have been set, the contractor shall fmish the edges along the detectable warning surfaces. Concrete Curing: The area between the detectable warning sections and the back of curb, if an area exists, shall be cured per Section 25. Contractors shall use care so that no cure is applied to the detectable warning sections. Approved Products: The following list of detectable warning surface producers and their products is not exhaustive. Producers and/or products not listed herein may be used upon approval by the City Engineer. Company Product Type MetaDome, LLC MetaCast Cast Iron EJ Group, Inc. Detectable Warning Plates Cast Iron Neenah Foundry Co. Cast Iron MetaDome, LLC MDMetaPanel Stainless Steel ADA Solutions, Inc Replaceable Stainless Steel Wet Set Truncated Dome Detectable Warning Systems Stainless Steel - 16 - Approved by the Waterloo City Council: March 24, 2014 TYPICAL CITY OF WATERLOO ACCESSIBILITY RAMP LAYOUT NON -PERPENDICULAR. RAMPS DETECTABLE WARNING PLACEMENT NON -PERPENDICULAR RAMPS x -IS. Le SMOOTH MAR EVENLY SPACED B' 4' MIN TYPE V JOINT MIN. e'DEFCC UNDER O.W. LENGTH VARIES MIN 2i' TYPICAL ACCESSIBILITY RAMP CROSS SECTION Gutter line Normal -1/2" mak. Form Grade Devotion Level Line DETAIL' A' Type 'f.' Joint 0 DETAIL'S' (FLARED CURB) TYPICAL CITY OF WATERLOO ACCESSIBILITY RAMP LAYOUT PERPENDICULAR RAMPS DETECTABLE WARNING PLACEMENT PERPENDICULAR RAMPS ^c.R5x24'SNOOD' DAR - CLASS A SIDEWALK Sidewalk abide beck o1 Dab and ,Ray extend to ROW IIne tt element.'+ 'J 'e MNl. 1 12" II 24e CLASS B SIDEWALK Sidewalk IydlANy mgMBd i' from IAB.ROW BIB SIDL;WAI-IS CLASS NOTES; M.Hmum.elale Nese at AMMAN i. 2% BREWER aidnaalk lNenugF dnveweyel Petro% Mom. Lew Ben 10 Met wide: 114 inch per loot Over 10 feel Mile: ID inch per fad Sped. grades may easpat* int In me overact documents or bell%dry Erglneer GENERAL CONSTRUCTION NOTES: A RIGHT-OF-WAY CONSTHUCHCNBOND MUST BE APPROVED AND FILLED WITII THE OTT UEFORE ANY PERMIT WILL BE ISSUED FOR WORK %MENTHE CITY RGHT:?F.WAY. PERMITS MAY BE OBTAINED FROM THE CITY ENGINEERS OFFICE WEEKDAYS BETWEEN 7.3DAND B.20 AM. AND 1230: AND IRO F.M. FOR RATTIER INFORMATION, PLEASE. CONTACT THE CITY ENGINEER'S OFFICE AT 010)291-4312. PERMITS ARE VALID FOR 1e0 DAYS IB MONTHS) FROM THE DATE OF APPROVAL, RUT. REGARDLESS CIF WNEN THE PERMIT WAD OBTAINE5. ALL PERMITS EXPIRE AT THE END OF THE CURRENT YEARS PERMIT CONSTRUCTION SEASON (TYPICALLY MIONOV0MRE11). All. WORK SHALT. OF INSPECTED REFORE PAVING MATERIALS ARE PLACED, AT THE TIME OF INSPECTION, ALL. FORMS MUST RE PLACED AND FINAL GRADE ACHIEVED. INSPECTION REQUESTS MUST RE MADE 24 HOURS IN ADVANCE. SEE SIDEWALK AND DRIVEWAY SPECIFICATION SECTION al FOR BARRICADING AND TRAFFIC CONTROL REQUIREMENTS. STANDARD ACCESSIBILITY RAMP NOTES: SLOPES COULD RE NEGATIVE DEPENDING ON FIELD CONDITIONS. SEE SIDEWALK AND DRIVEWAY SPECIFICATION SECTION TB FOR DETECTABLE WARNING SURFACE REQUIREMENTS. ACCESSIBILITY RAMPS SHALL DE MEASURED AND PAID FOR AS TEDESTRIAN RAMP, S" PLC". PAY AREA SHALL BE FROM BACK OP CURD TO THE LANDING. LANDING AND PARALLEL RAMPS OF NEEDED) SHALL BE MEASURED AND PAID FOR AS 'PCCSIOE WAD(. 4•PLlf;:i DETECTABLE WARNING SURFACES SHALL RE. RE. MEASURED AND PAD FOR SEPARATELY AS %EPEEI'RIAN RAMP DETECTABLE WARNING SURFACES-. ACCESSIBILITY RAMP DETAIL NOTES: O IF NORMAL LANDING ELEVATION CAR NOT SE ACHIEVED WITH TILE ACCESSIBILITY RAMP BETWEEN THE BACK OF CURB AND THE LANDING II E. THE CANNON SOUAREL DUE TO UNITED LENGTH OR ELEVATIONS, A PARALLEL RAMP MUST HE METALLED. THE LENGRI OF THE PARALLEL RAMP MAY VARY, HOWEVER IT IS NOT REQUIRED T O EXCEED IS. • NOMPERFENOCUAR RAMPS: AN AREA OF SPECIAL SHAPING MUST be PROVIDED AT THE BOTTOM OF THE RAMP. THIS AREA SHALL ALLOW THE GRADE BREAK AT THE BOTTOM OF THE RAMI+TO BE PERPENDICULAR TO -131E RAMP AND SHALL PROVIDE A SMOOTH TRANSITOETO THE GUTI'ERLINE FQT WHEELCHAIR ACCESS. MAXIMUM CROSS. SLOPE SNAIL BE 215 ® PROVIDE IA' EXPANSION MATERIAL ON BACK SIDES OF THE LANDING. O PROVIDE DETECTABLE WARNING SURFACE ACROSS FULL WIDTH OF THE RAMP AND A MINIMUM OF 24' IN YADTH ((ERECTION OF TRAVEL). SEE SECTION as OF THE SIDEWALK SPECIFICATIONS FOR FARTHER DETECTABLE WARNING INFORMATION, ® ISLAND. MINIMUM WIDTH' OF THE ISLAND SHALL. RE T AT THE RACK OF CURS 'F IESS THAN s, Fell. THE ISLAND WITH FCC AS PER THE TYPICAL ACCESSIBILITY RAMP CROSS SECTION. ® LANDING; MAXIMUM SLOPE Or 2% IN ANY DIRECTION. ® RACK OF CINE JON% SEF. TOOT STANDARD ROAD PLAN PV -101 FOR OETARS. DETECTABLE WARNINGS GRASS WSidewalk width as specified in the contract documents, 48" minimum REV, 3.19.2014 EXHIBIT Al CITY OF WATERLOO SIDEWALK AND DRIVEWAY SPECIFICATIONS STANDARD DETAILS FOR SIDEWALKS SHEET I OF 2 TYPICAL CITY OF WATERLOO ACCESSIBILITY RAMP LAYOUT NON -PERPENDICULAR RAMPS - CLASS A SIDEWALKS 1)2" Expansion ntaloriel If Muting bfldWnps or other pavements 2' min TYPICAL CITY OF WATERLOO ACCESSIBILITY RAMP LAYOUT BLENDER TRANSITION - RADIAL DETECTABLE WARNING SURFACES � � J Varies. TYPICAL CITY OF WATERLOO ACCESSIBILITY RAMP LAYOUT BLENDED TRANSITION WITH PERPENDICULAR DETECTABLE WARNING SURFACES TYPICAL cm? OF WATERLOO ACCESSIBILITY RAMP LAYOUT PERPENDICULAR RAMPS- CLASS A SIDEWALKS EXpemion legal If Binding buildinnggss or. other wd pIs Flare lilliellitilli‘vies,4606.111W '%**'VrA41.1**, BW TYPICAL CITY OF WATERLOO ACCESSIBILITY RAMP LAYOUT BLENDED TRANSITION - CLASS A SIDEWALKS RADIAL DETECTABLE WARNING SURFACES 12" Expansion Wesal II abutting holdings nraIhor pm n Ole PERPENDICULAR RAMP CLASS A SIDEWALKS 4B' MIN. RAME OMOR( AS RAMP HE MIN.. �� EDETAIL (SAl) (SHEET A1) ��� W(0B'MIN ) PARALLEL RAMP RESTRICTED RIGHT-OF-WAY 4S' MIN. (SHEET AI) W MB" MINE COMBINATION RAMP AR' MN ��� °011� �i11111�I SFEOF.TAIt'A'. (SHEET AIL, �WAMINI // SEE DETAIL'S` (SHEET AI) ROW DETAIL' 'A' CURBED SIDEWALK Clods onus between slemop and ROWtn* for roseate drainer Im deet. ermineif Nil remeltsak wbeyond ROW Ins permission must be sought anm End erasion by penalty MO W bl Wetting Usher. wading Walt R a MIN. PARALLEL RAMP WITH CURBED SIDEWALK SEE 001511K ytse,(124 (SHEET 42) IP"i -Varks-�- TYPICAL CITY OF WATERLOO ACCESSIBILITY RAMP LAYOUT BLENDED TRANSITION - CLASS. A SIDEWALKS PERPENDICULAR DETECTABLE WARNING SURFACES 1/2^ EXpanaion materiel I( abiding buIAiinga. mother .w� PIDONRSlI 4 GRADE PARKING AS NEEDED OR DIRECTED BY ENGINEER TO BLEND EXISTING ORADE TO 301E WALK ACCESSIBILITY RAMP DETAIL NOTES: IF NORMAL LAMED ELEVATION CAN NOT BE ACHIEVES/ WITH TIE ACCESSIBILITY RAMP BETWEEN 171.E BACK OF OMB AND THE LANDING B. E. THE COMMON SQUARE) DUE TO Limn LENGTH OR ELEVATIONS, A PARALLEL RAMP MUST RE INSTALLED. THE LENGTH OF THE PARALLEL RAMP MAY VARY. HOWEVER IT IS NOT DEDUCTED TO EXCEED IT, NONPERPENDICICAR RAMPS: AN AREA OF SPECIAL SHAPING MUST me FROVIDED AT THE BOTTOM OF THE RAMP. THIS AREA ANULI. ALLOW THE RADE BREAK AT THE BOTTOM Or THE NAMPTO SC PE000NmCUB.Ate YO THF. RAMP AND SHALL PROVIDE A SMOOTH TRANSITION TO THE. °IITTERLINE FEB WHEEI.CHAIR ACCESS MAXIMINA CROSS SLOPE SHALL BE 2%. PROVIDE 121EXPANSION MATERIA. ON BACK SIDES OF THE LANDING. PROVIDE DFTEFTARLP WARNING SUURFACP. ACROSS F1111 %MOTH OP THE RAMP ANSAM EMOM OF20^IN WETHTIRIECTIONOFTTIAVELL SEE SECTION SO tF T1E SIDEWALK SPECIPICAIIONS FOR FURTHER DETECTABLE WARNING INFORMATION. V ISLAND. MINIMUM WIDTH OF THE ISLAND SHALL BE TAT 111E BACK OE MRS. IF LORD THAN R, FILL 1NE ISLAND 'MIH ECG AS PER TEE TYPICAL ACCESSIBILITY RAMP CROSS SECITON. 11 'LANDING MAXIMUM SLOPE OF 2% IN ANY DIRECTION 0 BACK rat CURB.JOINT: SEE CWT STANOARDRGAS PLANPV•ID I FOR DETAILS. dab IMIBM D"-0• Sw Coed exw'wnla or EngnaerssarKlbn Sloes/ekINSAness' 0' or 61. SAN Dineen eoannn.M.n« Engineers Weaken f1n1 of holm MIgtw. WO ROCK AN ensiles sidewalk DETECTABLE WARNINGS GRASS WSldawNIN width as specified in the conked dOcoments, 48^ minimum New 03-,9.1014 EXHIBIT A2 CITY OF WATERLOO SIDEWALK AND DRIVEWAY SPECIFICATIONS STANDARD DETAILS FOR SIDEWALKS ALTERNATE RAMP LAYOUTS SHEET 2 OF 2 O ROW DRIVEWAY APPROACH WITH BOX -OUT 1/2" EXPANISON MATERIAL 1/2" expansion malen6l JOINT AS REQUIRED. 2' 3' flare ((yp.) 2' min. I' men. Allowed fot91ple driveways DETAIL A 2' CURB LIP SIDEWALK SECTION (4' TYPICAL) USE SUITABLE MATERIALS FOR SUBONADE NO SANDI 24' 12" DRIVEWAY APPROACH PROFILE (TYPICAL) DRIVE APPROACH WIDTH. TABLE TYPE WIDTH ® BACK OF SAN WIDTH 99 BACK OF CURB SINGLE DOUBLE TRIPLE 1U' STD. /12' MAX. 1s' STD. I2U' MAX. 26' STD. I30' MAX. 16' MAX, 24' MAX. 32' MAX. REQUIRED DRIVE THICKNESS TYPE CONCRETE ASPHALT RESIDENTIAL COMMERCIAL 3" MIN. U" MIN. 6-1/2" MIN. 7-1/2" MIN. DRIVEWAYAPPROACH WITHOUT BOX -OUT JOINT BOX -OUT AS REQUIRED. PAVEMENT REMOVE EXISTING CURB & GUTTER. REPLACE CURB WITH CURB DROP WITH 2" CURB LIP. FULL DEPTH SAW CUT REQUIRED. BOX -OUT WIDTH IS VARIABLE, DEPENDS ON EXISTING PAVEMENT JOINT PATTERN BOX -OUT JOINT SAWED PER IDOT STD.. PV -101 GENERAL CONSTRUCTION NOTES: A RIGHT-OF-WAY CONSTRUCTION BOND MUST BE APPROVED AND FILED W1TI-I THE CITY BEFORE ANY PERMIT TILL BE ISSUED FOR WORK WITHIN THE CITY RIGHT-OF-WAY. PERMITS MAY BE OBTAINED FROM THE CITY ENGINEER'S OFFICE WEEKDAYS BETWEEN 7;30 AND 6,30 A.M. AND 12:30 AND 1.30 P.M. FOR FURTHER INFORMATION. PLEASE CONTACT THE CITY ENGINEER'S OFFICE AT (310) 291-4312. PERMITS ARE VALID FOR 160 DAYS (6 MONTHS) FROM THE DATE OF APPROVAL, BUT REGARDLESS OF WHEN THE PERMIT WAS OBTAINED, ALL PERMITS EXPIRE AT THE ENO OF THE CURRENT YEAR'S PERMIT CONSTRUCTION SEASON (TYPICALLY MID -NOVEMBER),. ALL WORK SHALT- BE INSPECTED BEFORE PAVING MATERIALS ARE PLACED. AT THE TIME OF INSPECTION, ALL FORMS MUST BE PLACED AND FINAL GRADE ACHIEVED. INSPECTION REQUESTS MUST DE MADE 24 HOURS IN ADVANCE. SEE SIDEWALK AND DRIVEWAY SPECIFICATIONS SECTION 31 FOR BARRICADING AND TRAFFIC CONTROL REQUIREMENTS. SEE SIDEWALK AND DRIVEWAY SPECIFICATIONS SECTION 24 FOR APPROACH JOINTING REQUIREMENTS. DETAIL B DRIVEWAY APPROACH NOTES: 0 TRANSITION THE APPROACH FLARE CURB HEIGHT TO 0" AT THE FRONT EDGE OF SIDEWALK DO NOT EXTEND THE FLARE CURB ACROSS THE SIDEWALK ODRIVEWAY SIDEWALK SECTION SHALL MATCH DRIVEWAY 2 APPROACH THICKNESS OR AS PER SPECIFICATION SECTION 13. 0) IF A TRANSVERSE JOINT IS LOCATEDWITHIN S' (T2') OF THE EDGE OF THE BOX -OUT, EXTEND THE BOX.OUTTOTHE JOINTURE, ASPHALT STREETS WITH PCCCURB & GUTTER SECTION: CONSTRUCT A 'BT' TYPE JOINT WITH A MINIMUM OF TWO (7) 24" LONG. RS REBARS, EVENLY SPACED AT EACH END OF THE BOXOUT. FCC STREETS WITH FCC CURB & GUTTER SECTION: CONSTRUCT 'BT -S' OR 'BT•6' TYPE JOINTS ALONG THE STREET PAVEMENT EDGES OF THE BOX -OUT REV. 1/92014 EXHIBIT B CITY OF WATERLOO SIDEWALK AND DRIVEWAY SPECIFICATIONS STANDARD DETAILS FOR FLARED DRIVEWAY APPROACHES DRIVEWAY APPROACH WITH RADIUS - CURBED STREETS DRIVEWAY APPROACH NOTES: TRANSITION THE APPROACH FLARE CURE HEIGHT TO 0 EAT THE FRONT EDGE OF SIDEWALK DO NOT EXTEND THE FLARE CIMS ACROSS THE SIDEWALK DRIVEWAY SIDEWALK SECTION SHALL MATCH DRIVEWAY APPROACH THICKNESS OR AS PER SPECIFICATION SECTION 13. IF A TRANSVERSE JOINT 16 LOCATED WITHIN 6' (1n OF THE EDGE OF THE SOX -OUT, EXTEND THE BOX -OUT TO THE JOINT LINE. ASPHALT STREETS WITH PCC CURB & GL I I UN SECTION: CONSTRUCT A 'BT TYPE JOINT WITH A MINIMUM OF TWO (2) 24" LONG, 65 REBARS, EVENLY SPACED AT EACH END OF THE BOXO(JT. PCC STREETS WITH PCC CURB 6 GUTTER SECTION: CONSTRUCT OR'ST-5"TYPE JOINTS ALONG THE STREET PAVEMENT EDGES OF THE BOX -OUT DRIVE APPROACH WIDTH TABLE TYPE WIDTH a BACK OF 01W WIDTH CO BACK OF CURB SINGLE DOUBLE TRIPLE 10' STD. (12. MAX IF STD. (20' MAX. 26' STD. I30' MAX 16' MAX, 24' MAX. 32' MAX. REQUIRED DRIVE THICKNESS TYPE CONCRETE ASPHALT RESIDENTIAL COMMERCIAL 5" MIN. 6" MIN. 6112" MIN. 7-1/2" MIN. DETAIL C aOIA .4A)44111 ROW Is "O Delsil D T ' I � • DRIVEWAY APPROACH WITH RADIUS - STREETS WITHOUT CURB Edge of pavement Type'E'joint ��Q�o_ •••- . I, Beginning of radius 8' 2r e''I0 Approachthickness2 1/2" expansion material a.. Ramus Type'E' p,nl " 6' 2' DETAIL D Paveme thickness GENERAL CONSTRUCTION NOTES: A RIGHT-OF-WAY CONSTRUCTION BOND MUST BE APPROVED AND FILED WITH THE CITY BEFORE ANY PERMIT WILL BE ISSUED FOR WORK WITHIN THE CITY RIGHT-OF-WAY. PERMITS MAY BE OBTAINED FROM THE CITY ENGINEER'S OFFICE WEEKDAYS BETWEEN 7:30 AND 8:30 A.M. AND 1230 AND 1:30 P.M. FOR FURTHER INFORMATION, PLEASE CONTACT THE CITY ENGINEER'S OFFICE AT (319) 291-4312. PERMITS ARE VALID FOR 160 DAYS (6 MONTHS) FROM THE DATE OF APPROVAL, BUT REGARDLESS OF (MIEN THE PERMIT WAS OBTAINED. ALL PERMITS EXPIRE AT THE END OF THE CURRENT YEAR'S PERMIT CONSTRUCTION SEASON (TYPICALLY MID -NOVEMBER). ALL WORK SHALL BE INSPECTED BEFORE PAVING MATERIALS ARE PLACED. AT THE TIME OF INSPECTION, ALL FORMS MUST BE PLACED AND FINAL GRADE ACHIEVED. INSPECTION REQUESTS MUST BE MADE 24 HOURS IN ADVANCE. SEE SIDEWALK AND DRIVEWAY SPECIFICATIONS SECTION 31 FOR BARRICADING AND TRAFFIC CONTROL REQUIREMENTS. SEE SIDEWALK AND DRIVEWAY SPECIFICATIONS SECTION 24 FOR APPROACH JOINTING REQUIREMENTS. 4' CONCRETE HEADER DETAIL REV. 3-29-2012 EXHIBIT C CITY OF WATERLOO SIDEWALK AND DRIVEWAY SPECIFICATIONS STANDARD DETAILS FOR RADIUS DRIVEWAY APPROACHES Sidewalk 5' MIN. or by Engineers direction Suitable crossing material (to be determined by the Railroad) 12' Detectable Warning Surface 6" Asphalt or PCC 12' 5' MIN. or by Engineers direction Crossing material — thickness Detectable Warning Surface R .•im.l tlt!,1 i;''' LWAVY/AgEri'1'L/MY/LQYMA AtAteattla in rr Wii Modified subbase 6" min. Ballast if fill is needed for the pedestrian approach, it shall be per Railroad specifications HOT MIX ASPHALT(HMA) CONCRETE RAILROAD CROSSING MATERIAL 5' MIN. or by Engineers direction Detectable Warning Surface 6" Asphalt or PCC •Aa4:a 1" Expansion if PCC is used SINGLE TRACK CROSSING MODIFIED SUBBASE RAILROAD TIE DETECTABLE WARNINGS Suitable crossing material (lo be determined by the Railroad) Modified subbase 6" min. DISTANCE FROM CENTERLINE OF NEAREST RAIL TO FROM EDGE OF DETECTABLE WARNING SHALL BE 1T DISTANCE FROM CENTERLINE OF NEAREST RAIL TO FRONT EDGE OF DETECTABLE WARNING SHALL BE IT GENERAL RAILROAD CROSSING NOTES: Railroads may have varying pedestrian crossing requirements. Prior to construction, contact the Railroad to determine if they have any pedestrian crossing approach requirements and verify If the crossing details shown are acceptable. 0' MIN. or by Engineers direction Crossing materiel — thickness Detectable Warning Surface 6" w AsW.0;Y/l.007AAM;>:.'t'.El!'rWAroYATAFrTZIE? Modified subbase 6" min. Ballast Ballast —1" Expansion If PCC Is used MULTIPLE TRACK CROSSING If fill is needed for the pedestrian approach, It shall be per Railroad specifications 1 w e' PCC SIDEWALK VA DETECTABLE WARNING SURFACE 8.0%MAK, RUNNING SLOPE 2% MAX. CROSS SLOPE S. MINIMUM LENGTH OR PER ENGINEERS DIRECTION ASPHALT OR PCC THICKNESS MATCHES RAILROAD CROSSING MATERIAL THICKNESS 1" EXPANSION MATERIAL IF PCC USED R.R. XING MATERIAL F 1'PGC EXPAUSENSIODN MATERIAL I ASPHALT OR PC.. THICKNESS MATCHES RAILROAD CROSSING MATERIAL THICKNESS e' PCC SIDEWALK W/ DETECTABLE WARNING SURFACE S.0% MAX. RUNNING SLOPE 2% MAN. CROSS SLOPE B' MINIMUM LENGTH OR PER ENGINEERS DIRECTION REV, 04-05-2012 EXHIBIT D CITY OF WATERLOO SIDEWALK AND DRIVEWAY SPECIFICATIONS STANDARD DETAILS FOR SIDEWALK -RAILROAD CROSSINGS . . ITO fff 1 AYfffi00,'MrOfly`S6l T le 400 op. rir Wi•fff7fiifr T,4s 24 AsW.0;Y/l.007AAM;>:.'t'.El!'rWAroYATAFrTZIE? Modified subbase 6" min. Ballast Ballast —1" Expansion If PCC Is used MULTIPLE TRACK CROSSING If fill is needed for the pedestrian approach, It shall be per Railroad specifications 1 w e' PCC SIDEWALK VA DETECTABLE WARNING SURFACE 8.0%MAK, RUNNING SLOPE 2% MAX. CROSS SLOPE S. MINIMUM LENGTH OR PER ENGINEERS DIRECTION ASPHALT OR PCC THICKNESS MATCHES RAILROAD CROSSING MATERIAL THICKNESS 1" EXPANSION MATERIAL IF PCC USED R.R. XING MATERIAL F 1'PGC EXPAUSENSIODN MATERIAL I ASPHALT OR PC.. THICKNESS MATCHES RAILROAD CROSSING MATERIAL THICKNESS e' PCC SIDEWALK W/ DETECTABLE WARNING SURFACE S.0% MAX. RUNNING SLOPE 2% MAN. CROSS SLOPE B' MINIMUM LENGTH OR PER ENGINEERS DIRECTION REV, 04-05-2012 EXHIBIT D CITY OF WATERLOO SIDEWALK AND DRIVEWAY SPECIFICATIONS STANDARD DETAILS FOR SIDEWALK -RAILROAD CROSSINGS 8" to 12" 8" to 12 6" max 24" min. 8" to 12" 36" min. Type II Barricade " . Warning lights (as needed or directed by the Engineer) Rall stripe widths shall be 6 Inches, except that 4 -Inch wide stripes may be used if rail lengths are less than 36 Inches. The sides of barricades facing traffic shall have retroflective rail faces. Sand bags may be used on the lower parts of the frame or the slays of the barricades to provide the required ballast. Type III Barricade .. Sidewalk Repair Traffic Control Notes For construction work lasting longer than 3 days, or for construction work In areas with Class 'A' sidewalk (i.e. downtown area), the contractor shall be required to submit a traffic control plan showing the layout of, and Information on the type of control devices to be used. This traffic control plan shall be approved by the Engineer before the permit wit be issued. Devices used to channelize pedestrians shall be detectable to users of long canes and visible to persons having low vision. FHWA MUTCD 2009, Section 6F.63 Where channelizing devices are used to channelize pedestrians, there shall be continuous bottom and top surfaces detectable to users of long canes. The bottom of the bottom surface shall be no higher than 2 Inches above the ground. The top of the top surface shall be no lower than 32 Inches above the ground. FHWA MUTCD 2009, Section 6F.63 Longitudinal channelizing devices shall be Interlocked to delineate or channelize flow. The interlocking devices shall not have gaps that allow pedestrians to stray from the channelizing gaps. FHWA MUTCD 2009, Section 6F.71 Individual channelizing devices, tape or rope used to connect individual devices, other discontinuous barriers and devices, and pavement markings are not delectable by persons with visual disabilities and are incapable of providing detectable path guidance on temporary or realigned sidewalks or other pedestrian facilities. FHWA MUTCD 2009, Section 6F.74 Temporary Sidewalk Repa'r Traffic Control Device Locations 1 Panel Removal 2 Panel Removal Type H w/Light - each end Type II w/Light - each end 3 to 6 Panel Removal Type II w/Light - each end Type II w/Light - center 7 Panels or more Removal Type H w/Light - each end Type II w/Light - every 4th Panel or as Directed Alley Approach Repair Traffic Control Type II Barricade Type II Barricade Driveway Construction Traffic Control Type III Barricade Construction 0 fencing re Type III Barricade Alley/Driveway Traffic Control Notes Curb repair not in conjunction with driveway or alley approach work shall only be required to have Type III barricades at the ends of the work area, as shown in the Driveway Construction Traffic Control detail. Type 11 barricades shall be required if work Is done within the sidewalk section. Flashing amber lights shall be required on barricades if the work area exists overnight Orange construction fencing shell be placed around excavations when workers and/or equipment are not working at the location. Construction fencing shall only be allowed for work lasting no more than 3 days. If the work will last for more than 3 days, than detectable pedestrian channellzing devices as described In Sections 6D and 6F of the 2009 FHWA MUTCD shall be required (see Sidewalk Repair Traffic Control Notes). NEW 3-29-2012 EXHIBIT E CITY OF WATERLOO SIDEWALK AND DRIVEWAY SPEC IFICATIONS STANDARD DETAILS FOR SIDEWALK BARRICADING AND TRAFFIC CONTROL CITY OF WATERLOO Council Communication City Council Meeting: March 24, 2014 Prepared: March 19 20 4 Dept. Head Signature: lieL0 ,10oJ # of Attachments: 1 `. SUBJECT: Traffic Safety Grant Agreement for the Intersection of Fletcher Avenue and University Avenue Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Approve grant agreement number 2015 -TS -007 for $50,000 with the Iowa Department of Transportation for safety improvements at Fletcher Avenue and University Avenue intersection. Summary Statement: The proposed improvements will consist of improving traffic signal and sign installation. The grant will pay for 100% of construction costs. Expenditure Required: Total of $55,000 which includes Construction $50,000 paid by the grant and Engineering $5,000 not part of the grant. Source of Funds $50,000 100% Iowa DOT Grant $5,000 G.O. Bond Policy Issue Alternative Background Information: The intersection experiences a high number of crashes. There have been many injury crashes and even a fatality. City's Traffic Engineering study revealed problems that could be countered by improving signal and sign installation. January 2012 IOWA DEPARTMENT OF TRANSPORTATION AGREEMENT FOR TRAFFIC SAFETY IMPROVEMENT PROGRAM FUNDING (Site -Specific Improvement) County Black Hawk County Recipient City of Waterloo Project No. CS -TSF -8155(738)--85-07 Iowa DOT Agreement No. 2015 -TS -007 This agreement is entered into by and between the Iowa Department of Transportation, hereinafter designated the "DOT", and City of Waterloo, Iowa, hereinafter designated the "Recipient". The Recipient submitted an application to the DOT for funding through the Traffic Safety Improvement Program under Iowa Code Section 312.2(11), and the application was approved by Transportation Commission Order No. H-2014-36 on, December 10, 2013. Pursuant to the terms of this agreement, and applicable statutes and administrative rules, the DOT agrees to provide funding to the Recipient to aid in the development of a certain traffic safety improvement project. In consideration of the foregoing and the mutual promises contained in this agreement, the parties agree as follows: 1. Project Information a. The Recipient shall be the lead local governmental agency for carrying out the provisions of this agreement. b. All notices required under this agreement shall be made in writing to the DOT's and/or the Recipient's contact person. The DOT's contact person shall be the District 2 Local Systems Engineer in Mason City, Iowa. The Recipient's contact person shall be City of Waterloo Traffic Engineer. c. The Recipient shall be responsible for the development and completion of the following described Traffic Safety improvement project located in Waterloo: Add nearside signals, nearside overhead signals, new pavement markings and change left -turn phasing to protected only at the intersection of University Avenue and Fletcher Avenue. See Exhibit A-1 for the location of the project and Exhibit A-2 for the estimated project cost. 2. Project Costs a. Eligible project costs for the project described in Section 1 of this agreement which are incurred after the effective date of Commission Approval shall be paid from Traffic Safety Funds and other funds as listed below, subject to the execution of a signed agreement: Traffic Safety Funds: $50,000 b. The portion of the total project costs paid by Traffic Safety Funds shall not exceed the amount stated above or the actual cost of the Traffic Safety Improvement Program eligible items, whichever is the smaller amount. c. The project shall be let to contract within 2 years of the date this agreement is approved by the Department. If not, the Recipient may be in default, for which the Department may revoke funding commitments. This agreement may be extended for a period of 6 months upon receipt of a written request from the Recipient at least 30 days prior to the 2 year deadline. 2015 -TS -007 Waterloo.doc 1 January 2012 ii. Combination signal/lighting pole shall be used to minimize the number of fixed objects. iii. Interconnection and coordinated traffic signal timing plans shall be developed for the traffic signals if there are two or more other signal installations within 1/2 mile of the subject access to provide for progressive traffic flow. Said plans shall be reviewed arrd approved the DOT Office of Traffic & Safety. iv. Pedestrian activated signals shall be provided for all pedestrian movements and timed in accordance with the MUTCD. v. The concrete pad for the controller shall extend no more than 4 inches above the ground line. vi. Where the distance from the stop bar to the signal indication is in excess of 180 feet, there shall also be a near side signal head. vii. Dilemma zone protection shall be provided if the 85th percentile speed is at/over 35 mph. 5. Bid Letting a. If the project must be let for bids, then project plans, specifications and engineer's cost estimate for site specific improvements and/or traffic control devices shall be prepared and certified by a professional engineer licensed to practice in the State of Iowa. The Recipient shall submit the plans, specifications and other contract documents to the DOT for review. This submittal may be in divisions and in the order of preference as determined by the Recipient. However, the plans, specifications and other contract documents for each division must be submitted at least ten weeks (traffic control devices) or fourteen weeks (site specific project) prior to the project letting of each division. The DOT shall review said submittal(s) recognizing the Recipient's development schedule and shall, after satisfactory review, authorize in writing the Recipient to proceed with implementation of the project. The work on this project shall be in accordance with the survey, plans, and specifications on file. Any substantial modification of these plans and specifications must be approved by the DOT prior to the modification being put into effect. b. If the Recipient lets the project, as described herein, the Recipient shall include in their Notice to Bidders that Sales Tax Exemption Certificates will be issued, as provided for by Iowa Code section 423.3, subsection 80. The Recipient shall be responsible for obtaining the sales tax exemption certificates through the Iowa Department of Revenue and Finance. The Recipient shall issue these certificates to the successful bidder and any subcontractors to enable them to purchase qualifying materials for the project free of sales tax. c. If the Recipient lets the project, then the Recipient shall use positive efforts to solicit bids from and to utilize Targeted Small Business (TSB) enterprises as contractors and ensure that the contractors make positive efforts to utilize these enterprises as subcontractors, suppliers or participants in the work covered by this agreement. Efforts shall be made and documented in accordance with Exhibit B which is attached hereto and by this reference incorporated into this agreement. d. For portions of the project let to bid, the Recipient shall advertise for bidders, make a good faith effort to get at least three (3) bidders, hold a public letting and award contracts for the project work. DOT concurrence in the award must be obtained prior to the award. The Recipient shall provide the DOT file copies of project letting documents within five (5) days after letting. 6. Construction and Maintenance a. The Recipient shall conduct the project development and implementation in compliance with applicable laws, ordinances and administrative rules. 2015-TS-007_Waterloo.doc 3 January 2012 than five (5) days after cure or before the end of said thirty (30) day period to cure default. Within ten (10) working days of receipt of Recipient's notice of cure, the DOT shall issue either a notice of acceptance of cure or notice of continued default. e. In the event a default is not cured the DOT may revoke funding commitments and/or seek repayment of Traffic Safety Funds granted by this agreement through charges against the Recipient's road use tax funds. 8. General Provisions a. This agreement shall be considered to be in default if the DOT determines that the Recipient's application for funding contained inaccuracies, omissions, errors or misrepresentations. b. The Recipient agrees to indemnify, defend and hold the DOT harmless from any action or liability arising out of the design, construction, maintenance, placement of traffic control devices, or inspection of this project. This agreement to indemnify, defend and hold harmless applies to all aspects of the DOT's application review and approval process, plan and construction reviews, and funding participation. c. In accordance with Iowa Code Chapter 216, the Recipient shall not discriminate against any person on the basis of race, color, creed, age, sex, sexual orientation, gender identity, national origin, religion, pregnancy, or disability. d. The Recipient shall comply with the requirements of Title II of the Americans with Disabilities Act of 1990 (ADA), Section 504 of the Rehabilitation Act of 1973 (Section 504), and the associated Federal regulations that implement these laws. e. If any part of this agreement is found to be void and unenforceable then the remaining provisions of this agreement shall remain in effect. f. This agreement is not assignable without the prior written consent of the DOT. g. It is the intent of both parties that no third party beneficiaries be created by this agreement. h. In case of dispute concerning the terms of this agreement, the parties shall submit the matter to arbitration pursuant to Iowa Code Chapter 679A. Either party has the right to submit the matter to arbitration after ten (10) days notice to the other party of their intent to seek arbitration. The written notice must include a precise statement of the disputed question. DOT and the Recipient agree to be bound by the decision of the appointed arbitrator. Neither party may seek any remedy with the state or federal courts absent exhaustion of the provisions of this paragraph for arbitration. i. This agreement shall be executed and delivered in two or more copies, each of which so executed and delivered shall be deemed to be an original and shall constitute but one and the same instrument. j. This agreement, including referenced exhibits, constitutes the entire agreement between the DOT and the Recipient concerning this project. Representations made before the signing of this agreement are not binding, and neither party has relied upon conflicting representations in entering into this agreement. Any change or alteration to the terms of this agreement must be made in the form of an addendum to this agreement. Said addendum shall become effective only upon written approval of the DOT and Recipient. 2015 -TS -007 Waterloo.doc 5 EXHIBIT A-1 [Project Location] LOCATION MAP 2015-TS-007_Waterloo.doc 7 EXHIBIT B (Site -Specific Improvements) Project activities or costs eligible for Traffic Safety Improvement funds include only the following: a. Road modernization, upgrading or reconstruction. b. Bridge and culvert modernization, replacement or removal. c. Road intersection and interchange improvement including channelization, traffic control devices or lighting. d. Right of way required for a traffic safety project. e. Drainage and erosion measures which are an integral part of the project. f. Traffic control devices required by the project. g. Guardrail. h. Tree removal. Other construction activities directly related to or required by the safety project. 2015 -TS -007 Waterloo.doc 9 EXHIBIT D UTILIZATION OF TARGETED SMALL BUSINESS (TSB) ENTERPRISES ON NON-FEDERAL AID PROJECTS (THIRD -PARTY STATE -ASSISTED PROJECTS) In accordance with Iowa Code Section 19B.7 and 541 Iowa Administrative Code (IAC) Chapter 4, it is the policy of the Iowa Department of Transportation (Iowa DOT) that Targeted Small Business (TSB) enterprises shall have the maximum practicable opportunity to participate in the performance of contracts financed in whole or part with State funds. Under this policy the Recipient shall be responsible to make a positive effort to solicit bids or proposals from TSB firms and to utilize TSB firms as contractors or consultants. The Recipient shall also ensure that the contractors or consultants make positive efforts to utilize TSB firms as subcontractors, subconsultants, suppliers, or participants in the work covered by this agreement. The Recipient's "positive efforts" shall include, but not be limited to: 1. Obtaining the names of qualified TSB firms from the Iowa Department of Inspections and Appeals (515-281-7102) or from its website at: http://dia.iowa.gov/page7.html. 2. Notifying qualified TSB firms of proposed projects involving State funding. Notification should be made in sufficient time to allow the TSB firms to participate effectively in the bidding or request for proposal (RFP) process. 3. Soliciting bids or proposals from qualified TSB firms on each project, and identifying for TSB firms the availability of subcontract work. 4. Considering establishment of a percentage goal for TSB participation in each contract that is a part of this project and for which State funds will be used. Contract goals may vary depending on the type of project, the subcontracting opportunities available, the type of service or supplies needed for the project, and the availability of qualified TSB firms in the area. 5. For construction contracts: a) Including in the bid proposals a contract provision titled "TSB Affirmative Action Responsibilities on Non -Federal Aid Projects (Third -Party State -Assisted Projects)" or a similar document developed by the Recipient. This contract provision is available on-line at: http://www. dot.state. ia.us/local_systems/publications/tsb_contract_provision. pdf b) Ensuring that the awarded contractor has and shall follow the contract provisions. 6. For consultant contracts: a) Identifying the TSB goal in the Request for Proposal (RFP), if one has been set. b) Ensuring that the selected consultant made a positive effort to meet the established TSB goal, if any. This should include obtaining documentation from the consultant that includes a list of TSB firms contacted; a list of TSB firms that responded with a subcontract proposal; and, if the consultant does not propose to use a TSB firm that submitted a subcontract proposal, an explanation why such a TSB firm will not be used. 2015 -TS -007_ Waterloo.doc 11 CHECKLIST AND CERTIFICATION For the Utilization of Targeted Small Businesses (TSB) On Non -Federal -aid Projects (Third -Party State -Assisted Projects) Recipient: Project Number: County: Agreement Number: 1 Were the names of qualified TSB firms obtained from the Iowa Department of Inspections and Appeals? ❑ YES ❑ NO If no, explain 2. Were qualified TSB firms notified of project? 0 YES ❑ NO If yes, by ❑ letter, ❑ telephone, ❑ personal contact, or E. other (specify) If no, explain 3. Were bids or proposals solicited from qualified TSB firms? ❑ YES ❑ NO If no, explain 4. Was a goal or percentage established for TSB participation? ,`, YES ❑ NO If yes, what was the goal or percentage? If no, explain why not: 5. Did the prime contractor or consultant use positive efforts to utilize TSB firms on subcontracts? ❑ YES ❑ NO If no, what action was taken by Recipient? Is documentation in files? ❑ YES ❑ NO 6. What was the dollar amount reimbursed to the Recipient from the Iowa Department of Transportation? $ What was the final project cost? $ What was the dollar amount performed by TSB firms? $ Name(s) and address(es) of the TSB firm(s) (Use additional sheets if necessary) Was the goal or percentage achieved? ❑ YES ❑ NO If no, explain As the duly authorized representative of the Recipient, I hereby certify that the Recipient used positive efforts to utilize TSB firms as participants in the State -assisted contracts associated with this project. Title Signature Date 2015 -TS -007 Waterloo.doc 13 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-196 RESOLUTION APPROVING AGREEMENT WITH IOWA DEPARTMENT OF TRANSPORTATION AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Agreement dated March 24, 2014, for Traffic Safety Improvement Program Funding, Project No. CS -TSF -8155(738)-85-07, Agreement No. 2015 -TS -007, in the amount of $50,000.00, to be used for improving traffic signal and sign installation at the Fletcher Avenue and University Avenue intersection, by and between the Iowa Department of Transportation and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 24th day of March, 2014. ATTEST: Suzy Scha City Cler es, CMC Mayor?4" CITY Of; WATERLOO Council Communication City Council Meeting: March17, 2014 Prepared: March 11, 2014 ,1 Dept. Head Signature: Daniel J. Trelka # of Attachments: SUBJECT: Addition of "6-1-4: CITY INFRACTION TICKET" to Chapter 1 of the City of Waterloo Traffic Code. Submitted by: Daniel J. Trelka, Director of Safety Services Recommended City Council Action: Approve passage of presented ordinance. Summary Statement: This process provides Waterloo police officers with an additional means to enforce specific traffic violations. Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: CMS;Aar I TRAFFIC CO E 6-1-1: TRAFFIC CODE ADOPTED: Pursuant to Iowa Code section 380.10, the city hereby adopts the 2008 traffic code for the city of Waterloo, Iowa. Such code is composed of all city traffic ordinances presently in effect, the adopting ordinance and the deputy city clerk's certification of its adoption and passage. The traffic code shall be compiled in looseleaf format, and all traffic ordinances adopted after the effective date of Ordinance 3842 shall be in the form of an amendment or an addition to the traffic code. The city clerk shall be responsible for the compilation, organization and maintenance of the traffic code. The official copy of such code shall be kept on file in the city clerk's office, and additional copies shall be available in that office for public inspection and purchase. (Ord . 3523, 2-1-1988; amd. Ord. 3842, 1-27-1992) PARMNG G METERS: The provisions of Ordinance 1720, adopted April 14, 1947, as amended, which ordinance is set out in the 1941 compilation of ordinances of the city of Waterloo at page P-4, and which ordinance governs the installation and use of parking meters on the streets of the city, is hereby expressly saved from repeal, and continued in full force and effect, as if set out at length in this code. (1970 Code, § 25-2) 5-1-3: L dUN8C PAL PAE KMG LOTS: The provisions of Ordinance 1871 , adopted May 22, 1951 , as amended, which ordinance is set out in the 1941 compilation of ordinances of the city of Waterloo at page P-29, and which ordinance governs the establishment and operation of municipal parking lots is hereby expressly saved from repeal, and continued in full force and effect, as if set out at length in this code. (1970 Code, § 25-2) 6-I-4: CITY INFRACTION TICKET A. Infraction Tickets: City police officers may issue a city infraction ticket to violators for specific, citable violations of the city traffic code referred to in section 6-1-1 , as set forth in subsection C of this section, in lieu of an Iowa Uniform Citation and Complaint, provided that none of the disqualifying criteria set forth in subsection 0 of this section are met. A city infraction will not be reported to the Iowa Department of Transportation (IOOT). B. Penalty: The penalty for a city infraction ticket is one hundred dollars ($100.00) for each citable violation. If the violator fails to pay the penalty within 15 calendar days of issuance of the ticket, or pays with a check not having sufficient funds, the city infraction ticket will be cancelled and the violator will be issued an Iowa Uniform Citation and Complaint for the same offense. C. Citable violations: 1. Red light violation, city traffic code section 105-1. 2. Speeding violations for 6-15 over, city traffic code section 150. 3. Following too closely, city traffic code section 173. 4. Stop sign violation, city traffic code section 221. 5. No seat belt, city traffic code section 491. 6. Failure to secure child, city traffic code section 492. 7. Fail to maintain control, city traffic code section 154. D. Disqualifying Criteria: A city infraction ticket shall not be issued under any of the following circumstances: 1. The violation arises in connection with a traffic accident in which a person has been injured. 2. The violator has no valid driver license. 3. The violator is operating while under the influence of alcohol or a controlled substance as defined by state law. 4. The violator has been convicted of, or pled guilty, no contest or the equivalent to, a traffic violation within the two years preceding the date of the violation being considered, as indicated by Iowa DOT or other state records. 5. The violator is unable to provide proof of insurance. 6. The violator is not a resident of Black Hawk County. CITY OF WATERLOO Council Communication City Council Meeting: 3/24/14 Prepared: 3/17/14 Dept. Head Signatu # of Attachments: 1 SUBJECT: 2014 Right of Way Contract Mowing Submitted by: JB Bolger- Golf & Downtown Area Maintenance Manger Recommended City Council Action: Approve Plans, Specifications, and Bid Documents for 2014 Right of Way Contract mowing and set the date of public hearing and bid opening for Monday April 7, 2014. Summary Statement The City of Waterloo utilizes contractors to mow many of the City's right of ways including the following corridors: • San Marnan Dr. • US 218 • Green Hill Rd. • Martin Luther King Jr. Dr. • Broadway St. • Dubuque Rd. • Virden Creek Waterway Expenditure Required Depends on bid prices. Source of Funds General fund 4100 Leisure Services Parks 1390 Contracted Services Policy Issue N/A Alternative N/A Background Information: Leisure Services has been using private contractors to mow these right- of-way areas for approximately 20 years. Reductions in mowing frequencies have been included in the specifications due to budget cuts. CITY OF WATERLOO LEISURE SERVICES COMMISSION 2014 RIGHT-OF-WAY MOWING The Waterloo Leisure Services Commission is seeking bids for 2014 RIGHT-OF-WAY MOWING. BID REQUEST Sealed bids are due 12:00 NOON, Monday, April 7, 2014, to the City Clerk at her office at City Hall, 715 Mulberry Street, Waterloo, IA 50703. Bids must be submitted on the Waterloo Leisure Services Bid Form. Bids will be opened in open Council meeting to be held in the Council Chambers in City Hall, Waterloo, Iowa on Monday, April 7, 2014, at 5:30 PM. The City of Waterloo reserves the right to reject any and/or all bids. When submitting bid, please note on the lower, left-hand corner of envelope: Waterloo Leisure Services Commission 2014 RIGHT-OF-WAY MOWING All work to meet City of Waterloo codes. Questions, please contact JB Bolger, Golf & Downtown Area Maintenance Manager, at Leisure Services, 291-4370, Monday through Friday 7:00 a.m. to 4:00 p.m. CITY OF WATERLOO, IOWA LEISURE SERVICES COMMISSION NOTICE OF PUBLIC HEARING On Proposed Specifications and the NOTICE TO BIDDERS for 2014 RIGHT-OF-WAY MOWING RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in City Hall, Waterloo, Iowa, on Monday, April 7, 2014, until 12:00 NOON., for the 2014 RIGHT-OF-WAY MOWING as described in the plans and specifications now on file in the City Clerk's office and the Waterloo Leisure Services Commission office. OPENING OF BIDS All proposals received for the RIGHT-OF-WAY MOWING will be opened in open Council meeting to be held in the Council Chambers in City Hall, Waterloo, Iowa, on Monday, April 7, 2014, at 5:30 p.m., and the proposals will be referred to the Waterloo Leisure Services Commission for recommendation of award. PUBLIC HEARING Notice is hereby given that the Waterloo City Council will conduct a public hearing on the proposed specifications and form of contract for the 2013 RIGHT-OF-WAY MOWING at 5:30 p.m. on Monday, April 7, 2014. The hearing will be held in the Council Chambers in Waterloo City Hall. The contract documents are on file in the City Clerk's office, 715 Mulberry St. and the Waterloo Leisure Services Commission office, 1101 Campbell Ave., Waterloo, Iowa, for public examination. Any person interested may file written objection with the City Clerk before the date set for the hearing or appear and make objection at the meeting. SCOPE OF WORK The Contractor shall provide all labor and materials necessary to mow the designated right-of-way areas in accordance with these plans and specifications. CONTRACT PERIOD The period of time covered under this proposed contract shall be the 2014 growing season (approximately May 5, 2014, through October 15, 2014). NOTICE TO BIDDERS Page 1 of 3 PROPOSALS SUBMITTED All bids must be submitted on forms supplied by the Waterloo Leisure Services Commission. The bidder shall bid on a per unit price (WITH EACH "Option" treated as a separate unit) as shown on the Bid Form. Each unit should be bid as a stand-alone item and not merely as a component of a total bid package that includes all options together. BID SECURITY REQUIRED All bids must be accompanied, in a separate envelope, by a certified or cashier's check drawn on an Iowa bank chartered under the laws of the United States, or a certified share draft drawn on a Credit Union in Iowa chartered under the laws of the United States, or a bid bond payable to the City of Waterloo, Iowa, in the sum of Three Thousand Dollars ($3,000.00), which certified check, certified share draft, or bid bond will be held as security that the Bidder will enter into a Contract for the mowing work and will furnish the required bonds, and in case the successful bidder shall fail or refuse to enter into the Contract and furnish the required bonds, the bid security may be retained by said City as agreed liquidated damages. If Bid Bond is used, it must be signed by both the bidder and the surety or the surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. CONTRACT AWARD The Leisure Services Commission has divided the mowing contract into five (5) areas as indicated on the Bid Form. Each is severable from the others and may be the subject of a separate contract. The City shall award one or more Contracts to the responsible Bidder(s) whose bid, conforming to the Specifications and without regard to whether the bid is made on a per -Option or a total basis, is most advantageous to the City and the Waterloo Leisure Services Commission, price and other factors considered. The City reserves the right to award a contract for any single Option, any combination of Options, or all Options together. The intention is not to award the contract at the time of bid opening, but to award the contract after review of bids and bidder information by the City and Waterloo Leisure Services Commission such that the award is made within thirty (30) days after bid opening. The City reserves the right to waive any and all parts of a specific bid. BOND The successful Bidder shall furnish a Performance Bond, within ten (10) days after notification of acceptance of the bid, in the amount of Fifty Thousand Dollars ($50,000.00). The Bond is to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operation of the Contractor. AFFIRMATIVE ACTION PROGRAM The successful Bidder and any subcontractors will be required to execute and have approved an Affirmative Actions Program or Update before beginning work on the project, if they have been awarded an aggregate of $10,000 in city projects during the current calendar year. NOTICE TO BIDDERS Page 2 of 3 METHOD OF PAYMENT TO CONTRACTOR Payment to the contractor for services performed shall be paid on a monthly basis. Payments shall be based on the actual number of acres mowed the previous period. A detailed bill of completed work must be received by the Waterloo Leisure Services Commission before payment can be made. Actual number of acres mowed must agree with numbers recorded by the Leisure Services Commission. Published pursuant to the provision of Division VI of Chapter 384 the City Code of Iowa and upon order of the City Council of said Waterloo, Iowa, on the day of , 2014 City of Waterloo, Iowa, Suzy Schares, City Clerk NOTICE TO BIDDERS Page 3 of 3 CITY OF WATERLOO, IOWA Waterloo Leisure Services INSTRUCTION TO BIDDERS I. EXPLANATIONS TO BIDDERS Any explanation desired by a bidder regarding the meaning or interpretation of the Notice to Bidders, Plans, Specifications, etc., must be requested in writing and with sufficient time allowed for a reply to reach bidders before submission of their bids. Any interpretation made will be in the form of an amendment of the Notice to Bidders, Plans, Specifications, etc., and will be furnished to all prospective bidders. Its receipt by the bidder must be acknowledged in the space provided on the Proposal Form or by letter or telegram received before the time set for opening of bids. Oral explanations or instructions given before the award of the contract will not be binding. II. PROPOSALS SUBMITTED All bids must be submitted on forms supplied by the Waterloo Leisure Services. Before submitting a bid, each bidder shall carefully examine the drawings (if any), read the specifications and all other contract documents and visit the site of the work. Each bidder shall be fully informed, prior to the bidding, as to all existing conditions and limitations under which the work is to be performed and shall include in this bid a sum to cover the cost of all items necessary to perform the work as set forth in the contract documents. No allowance will be made to any bidder because of lack of such examination or knowledge. The submission of a bid shall be construed as conclusive evidence that the bidder has made such examination. The bidder's attention is directed to the fact that all applicable state laws, municipal ordinances and the rules and regulations of all authorities having jurisdiction over the project shall apply to the Contract throughout and they shall be deemed to be included in the Contract the same as though herein written out in full. III. LATE BIDS AND MODIFICATIONS OR WITHDRAWALS Bids and modifications or withdrawals thereof received at the office designated in the Notice to Bidders after the exact time set for closing of bids will not be considered. However, a modification which is received from an otherwise successful bidder, and which makes the terms of the bid more favorable to the City, will be considered at any time it is received and may thereafter be accepted. Bids may be withdrawn by written or telegraphic request received from bidders prior to the time set for closing of bids. IV. PUBLIC OPENING OF BIDS Bids will be publicly opened at the specified time and place for opening in the Notice to Bidders. Their content will be made public for the information of bidders and others interested who may be present either in person or by representative. INSTRUCTIONS TO BIDDERS PAGE 1 OF 3 V. COLLUSIVE AGREEMENTS A. Each bidder submitting a bid shall execute and include with the bid, a Non -Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. B. Each bidder submitting a bid shall have each proposed subcontractor, if any, execute and include with the bid, a Non -Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. Before executing any subcontract, the successful bidder shall submit the name of any proposed subcontractor for approval by the City. VI. MBE/WBE CONTRACT COMPLIANCE PROGRAM All Bidders have the responsibility to comply with the City of Waterloo MBE/WBE Contract Compliance Program. City of Waterloo Contract Compliance: Rudy D. Jones, Director Community Development Board 620 Mulberry Street Suite 202 Waterloo, Iowa 50703 (319) 291-4429 VII. EMPLOYMENT AND BUSINESS OPPORTUNITY To the greatest extent feasible, suppliers, subcontractors, and low income workers owning businesses or living in the Waterloo area must be given priority in supplying materials, bidding for subcontract work, or applying for employment by the contractor on this project. Opportunities for training and for employment arising in connection with this project, shall to the greatest extent feasible be made available to lower income persons residing in the project area. The Contract area is the City of Waterloo. The City of Waterloo will require the contractor to document his efforts in securing lower income workers living in the project area and in purchasing supplies from, and awarding subcontracts to, businesses owned by persons residing in the project area. VIII. STATEMENT OF BIDDER'S QUALIFICATIONS Each Bidder shall, upon request of the Waterloo Leisure Services, submit on the form furnished a statement of the Bidder's qualifications, his/her experience record in completing the type of project proposed, and equipment available for the work contemplated; and when requested, a detailed financial statement. The Waterloo Leisure Services shall have the right to take such steps as it deems necessary to determine the ability of the Bidder to perform obligations under the Contract; and the Bidder shall furnish the Waterloo Leisure Services all such information and data for this purpose as it may request. The right is reserved to reject any bid where an investigation of the available evidence or information does not satisfy the Waterloo Leisure Services that the Bidder is qualified to carry out properly the terms of the Contract. INSTRUCTIONS TO BIDDERS PAGE 2 OF 3 IX. EXECUTION OF AGREEMENT, BOND, AND CERTIFICATE OF INSURANCE A. Subsequent to the award and within ten (10) days after the prescribed forms are presented for signature, the successful bidder shall execute and deliver to the City, an agreement in the form included in the contract documents in such number of copies as the City, may require. B. Having satisfied all conditions of award as set forth elsewhere in these documents, the successful bidder shall, within the period specified in paragraph "A" above, furnish a surety bond in a penal sum not less than the amount of the contract as awarded, as security for the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all persons, firms, or corporations to whom the contractor may become legally indebted for labor, materials, tools, equipment, or services of any nature including utility and transportation services, employed or used by him/her in performing the work. The bond shall protect and save harmless the City and Waterloo Leisure Services from claims and damages of any kind caused by the operations of the contractor and shall also guarantee the maintenance of the contract improvements for the period stated in the Notice of Hearing from and after completion of said improvements and their acceptance by the City and the Waterloo Leisure Services. Such bond shall be in the same form as that included in the contract documents and shall bear the same date as, or a date subsequent to that of the agreement. The current Power of Attorney for the person who signs for any surety company shall be attached to such bond. C. The successful bidder shall, within the period specified in paragraph "A" above, furnish a certificate of insurance for approval in amounts of not less than the amounts specified in the General Conditions. The certificate of insurance shall be furnished in such number of copies as the City of Waterloo may require. The City of Waterloo shall be named as an "Additional Named Insured." The contractor shall similarly submit his subcontractor's certificates of insurance in the amounts for approval before each commences work. The contractor shall carry or require that there be Worker's Compensation insurance for all his employees and those of his subcontractors engaged in work at the site, in accordance with State Worker's Compensation Laws. D. The failure of the successful bidder to execute such agreement and to supply the required bond or bonds within ten (10) days after the prescribed forms are presented for signature, or within such extended period as the City, may grant, based upon reasons determined sufficient by the City, may either award the contract to the next lowest responsible bidder or re -advertise for bids, and may charge against the bidder the difference between the amount of the bid and the amount for which a contract for the work is subsequently executed, irrespective of whether the amount thus due exceeds the amount of the bid guaranty. If a more favorable bid is received by re -advertising, the defaulting bidder shall have no claim against the City or Waterloo Leisure Services for a refund. INSTRUCTIONS TO BIDDERS PAGE 3 OF 3 CITY OF WATERLOO, IOWA Waterloo Leisure Services GENERAL CONDITIONS Definitions Whenever used in any of the Contract Documents, these terms shall be defined as follows: Contract - means the Contract or Agreement executed by and between the City of Waterloo and the Contractor. Owner or Local Public Agency (LPA) - means the Waterloo Leisure Services. Contractor - means the person, firm or corporation entering into the Contract with the City of Waterloo, to maintain City of Waterloo Right Of Ways and/or properties as described in the Specifications provided. Contract Documents - means and shall include the following: Executed Contract or Agreement, Addenda (if any), Invitation for Bids, Instructions to Bidders, Signed copy of Bid, General Conditions, Special Conditions, Specifications, and (Plans or Drawings when required). Superintendence by Contractor Except where the Contractor is an individual and gives personal superintendence to the work, the Contractor shall provide a competent superintendent, satisfactory to the Waterloo Leisure Services/City of Waterloo, on the work site at all times during working hours with full authority of the Contractor. The Contractor shall also provide an adequate staff to properly coordinate and expedite the work. The Contractor shall lay out and be responsible for all work executed under this Contract. The Contractor shall verify all figures and elevations before proceeding with the work and will be held responsible for any error resulting from failure to do so. Other Contracts The City of Waterloo may award or may have awarded other Contracts for additional work, and the Contractor shall cooperate fully with other Contractors, by scheduling work under this Contract with that to be performed under other Contracts as may be directed by the Waterloo Leisure Services/City of Waterloo. The Contractor shall not commit or permit any act which will interfere with the performance of work by any other Contractor as scheduled. GENERAL CONDITIONS PAGE 1 OF 3 Fitting and Coordination of the Work The Contractor shall be responsible for the proper fitting of all work and for the coordination of the operations of all Subcontractors engaged upon this Contract. The Contractor shall be prepared to guarantee to each Subcontractor the locations and measurements which they may require for the fitting of their work to all surrounding work. Care of Work The Contractor shall be responsible for all damages to person or property that occur as a result of negligence in connection with the execution of work and shall be reasonable for the proper care and protection of all materials delivered and work performed until completion and final acceptance by the Waterloo Leisure Services. The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structures, and utilities except those which are to be replaced or removed. Any damage caused by the Contractor's operation shall be completely repaired at no expense to the Owner. General Requirements The Contractor shall be responsible for being informed as to all existing conditions and limitations under which the work is to be performed. No extra allowance will be made because of lack of such examination or knowledge. The Contractor shall not disturb existing walks, drives, parking areas, trees, shrubs, or turf areas outside the limits of the project. If disturbed, these items shall be replaced by the Contractor at no cost to the Owner. Trees and shrubs located in or near the project area shall be protected by the Contractor from damage by workers and mowing equipment. The City Forester will determine the extent of protection necessary for the trees. Permits and Codes The Contractor shall give all notices required by, and comply with all applicable municipal and state laws, ordinances and codes. GENERAL CONDITIONS PAGE 2 OF 3 Liability Insurance The Contractor shall carry liability insurance which shall save the City harmless and protect the public and any person from injury sustained by the reason of the prosecution of the work or the handling or storing of materials therefore, and said Contractor shall also carry insurance which shall meet the requirements of the Iowa Worker's Compensation Law. Before the work shall be started on this contract, the Contractor shall furnish the City Clerk/Finance Manager with proper affidavit or affidavits executed by representatives of duly qualified insurance companies, evidencing that said insurance company or companies have issued liability insurance policies, effective during the life of the contract, or for a period of at least ten (10) days following the filing of written notice of cancellation, protecting the public and any person from injuries or damages sustained by reason of carrying on the work involved in the contract. The affidavit shall specifically evidence the following forms of insurance protection: a. Public liability insurance covering all operations performed by persons directly employed by the Contractor. b. Public liability insurance covering all operations performed by any subcontractor to whom a portion of the work may have been assigned. c. Public liability insurance covering all work upon the project performed by any independent contractor working under the direction of either the principal contractor or a subcontractor. d. Motor vehicle bodily injury liability insurance and property damage liability insurance on all motor vehicles employed on the work, whether owned by the contractor or by other persons, firms, or corporations. e. The minimum protection shall be as follows: Comprehensive General Liability Insurance Bodily Injury(including wrongful death) Aggregate, Products and Completed Operations Property Damage Comp. Auto Bodily Injury Property Damage $5,000,000.00 per person $5,000,000.00 $5,000,000.00 per accident $5,000,000.00 per person $5,000,000.00 per occurrence The Contractor shall have the City of Waterloo, Iowa, named as an "Additional Named Insured" in the amount of $5,000,000.00 liability for bodily injury (including wrongful death) and property damage. A certificate or a policy, if requested, shall be filed with the Owner. All certificates and/or policies of insurance furnished by the Contractor to be filed with the City Clerk/Finance Manager shall include the name and address of the agency issuing the same. It shall be required that the City Clerk/Finance Manager be notified by registered mail of the cancellation or expiration of the above insurance. Removal of Debris, Cleaning, Etc. The Contractor shall periodically, or as directed during the progress of the work, remove and legally dispose of all surplus excavated material and debris, and keep the project area reasonably clean. Upon completion of the work the Contractor shall remove all temporary construction facilities, debris and unused materials provided for the work and put the whole site of the work in a neat and clean condition. GENERAL CONDITIONS PAGE 3 OF 3 CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION SPECIFICATIONS for 2014 RIGHT-OF-WAY MOWING SCOPE OF WORK The Contractor shall provide all labor and material necessary to mow the designated right-of-way and other turf areas in accordance with these specifications. RIGHT-OF-WAY AREAS The following are the right-of-way areas to be mowed. Included in the mowing areas are medians, shoulders, ditches, and frontage areas. The acreages listed are approximate only and shall be verified by the bidder. Broadway St. (22 acres) Parker St. to Airport Blvd. Dubuque Road (22 acres) Nevada St. to Evansdale city limits San Marnan Dr. (48 Acres) West 4th to Texas St. US 218 corridor (52 acres) US 63 interchange to San Marnan Dr. Highway 20 overpasses (7 acres) Hammond Ave., Kimball Ave., Ansborough Ave., W.4th St. Martin Luther King Jr. Dr. (23 acres) Franklin St. to Idaho Police Training Center (2.6 acres) Martin Luther King & Elk Run Rd Greenhill Road (28 acres) Cedar Falls city limits to US 218 interchange University Avenue (13 acres) Midway Dr. to US 63 Virden Creek Waterway (2 acres) Corner of East 4th & Arlington St. to East Mullan Ave. (Hwy 63) Crossroads Boulevard (1.5 acres) Medians on Crossroads Blvd and the five entrance roads into Crossroads Blvd. (Flammang Dr, Pennys St, Sears St, Bopp St, Grimm St) FAIRVIEW CEMETERY The following area shall be mowed on a biweekly basis from approximately May 5 to June 15 and monthly from June 15 to October 15 for a maximum of 8 mowings, depending on holidays. The actual number of mowings will be based on growing conditions and budget restraints. Fairview Cemetery (7 acres) Corner of Fairview Ave. & Conger St. VIRDEN CREEK WATERWAY The following area shall be mowed monthly May 1 to October 15 (maximum of 6 mowings). The actual number of mowings shall be based on growing conditions and budget restraints. Virden Creek Waterway (2 acres) from corner of East 4th Street & Arlington St. to East Mullan Ave (Hwy 63). This area includes 3380 linear feet of fencing, to be trimmed one Page 1 of 4 foot on each side of fence line to match the height and appearance of surrounding vegetation. SITE CLEAN-UP Prior to each mowing the Contractor shall remove all trash and debris including paper, branches, rocks, and other portable objects. All trash and debris shall be legally disposed of, off site, at no additional expense to the Leisure Services Commission. Additionally, the contractor shall be responsible for cleaning up and repairing all damage created by snow plow & snow removal operations. This includes adding soil and seeding damaged areas as needed. To include the responsibility for legally disposing of animal carcasses by contacting the City of Waterloo Traffic Operations Department at 291-4440. SCHEDULING OF WORK Areas to be mowed shall be divided into categories for type and frequency of mowing. The listed schedules are for bid purposes only. The Leisure Services Commission may add or delete mowing of areas based on growing conditions and budget restraints. The following right-of-way areas shall be mowed on a weekly basis from approx. May 5 to June 15 (maximum 6 mowings) and biweekly basis from June 15 to October 15 (maximum of 9 mowings). 1) Greenhill Road 2) San Marnan Dr. 48 Acres (medians, north & south frontage from West 4th to Texas St.) (See aerial photos to changes along Sunnyside GC) NEW FOR 2013: DO NOT MOW along Sunnyside Country Club Golf Course from Galactic Dr. to designated point on the back side of development near Kamile Ct. This right-of-way has been sold for new residential development along Sunnyside Country Club. (See aerial photos of areas to be mowed) NEW FOR 2012: DO NOT MOW: Median at West San Marnan Dr. & Nicki St. ADDED IN 2011: Right of Way behind Dicks Sporting Goods and adjacent stores to be mowed from the road all the way down to the back of the buildings. (Full width of the right of way.) NOTE: ditch areas include all R.O.W. property from edge of pavement to private property line) 3) University Ave. Page 2 of 4 4) US 218 corridor — Mow approx. 20 foot wide path along fence line, from San Marnan Dr. going north on the east side of the on ramp to just past Scott Jordan Electric, and from San Marnan Dr. going north on the west side of the off ramp to Exit Sign 72. 5) Martin Luther King Jr. Dr. (23 acres from Franklin St. to Idaho St.) 6) Police Training Center (2.6 acres Martin Luther King & Elk Run Rd) The following right-of-way areas shall be mowed on a biweekly basis from approximately May 5 to June 15, and monthly from June 15 to October 15, for a maximum of 8 mowings based on growing conditions and budget restraints. 1) Broadway St 2) Dubuque Rd. 3) Hwy 20 overpasses The following right-of-way areas shall be mowed on a biweekly basis from approximately May 5 to June 15, and monthly from June 15 to October 15, for a maximum of 8 mowings (depending on holidays) based on growing conditions and budget restraints. 1) Fairview Cemetery (Corner of Fairview Ave. & Conger St.) The following right-of-way areas shall be mowed on a monthly basis from approximately May 5 to October 15. Mowings based on growing conditions and budget restraints. 1) Virden Creek Waterway (E 4th to E. Mullan) GRASS CUTTING Grass shall be cut to an even height of four inches (4"). Grass cutting shall be accomplished in a manner so as not to result in scalping, bunching, rutting, uneven or rough cutting. All scalping, bunching, rutting or uneven cutting shall be promptly remedied by the Contractor to the satisfaction of the Leisure Services Commission with no additional cost to the Leisure Services Commission. Grass clippings shall not be blown onto road surfaces in accordance with applicable laws and City ordinances. In areas such as narrow medians clippings shall be bagged or mulched straight down. Ultimately clippings may not land on any road surfaces. TRIMMING Along with each mowing, the Contractor shall trim around trees, shrubs, poles, fences, and other objects to match the height and appearance of the surrounding vegetation. Vegetation growing over curb and sidewalk edges shall be trimmed. This shall include trimming around any additional plant materials that may be installed as new landscaping. Use of herbicides to reduce trimming requirements shall be allowed with prior authorization from the Leisure Services Commission and applied by qualified state approved person with commercial applicator license. DAMAGE PROTECTION The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structures, signs, mailboxes, fences, benches, utilities, and other fixtures. Any damage Page 3 of 4 caused by the Contractor shall be completely repaired at no additional cost to the Leisure Services Commission. All work shall be done in a manner so as not to result in damage to trees or shrubs. At no time shall any mowing or trimming equipment come in contact with any tree or shrub. Any tree or shrub damaged by the Contractor shall be replaced at the direction of the City Forester with no additional cost to the Leisure Services Commission. The Contractor shall avoid damage to turfgrass and underlying soil and grade. Any rutting and related turf loss and erosion damage shall be promptly remedied by the Contractor to the satisfaction of the Leisure Services Commission with no additional cost to the Leisure Services Commission. The Contractor shall take all necessary precautions to protect pedestrians and motorists from personal injury and property damage. All equipment safety guards shall remain intact and serviceable. The Contractor shall carry liability insurance as detailed in the GENERAL CONDITIONS to cover any damage claims. REQUIRED EQUIPMENT The Contractor shall have sufficient and proper equipment to perform all work in a safe and timely manner. Types of equipment required for this contract: Line trimmers Walk -behind mowers Commercial rotary front mowers (60"-72" deck) Bagging/ mulching mowers Utility tractors with Landpride or comparable 14' to 22' tow -behind mowers Four wheel drive slope running tractor/mower Equipment listed on the Bid Form will be reviewed by Leisure Services Commission to determine whether it is adequate for this mowing contract. Page 4 of 4 BIDDER: ADDRESS: CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION COMPANY NAME BID FORM for 2014 RIGHT-OF-WAY MOWING PHONE: ( ) 1. The undersigned, being a Corporation existing under the laws of the State of a Partnership consisting of the following partners: having been familiarized with the existing conditions on the project area affecting the cost of the work, and with all the Contract Documents now on file in the offices of the City Clerk, City Hall, Waterloo, Iowa, and the Waterloo Leisure Services Commission, 1101 Campbell Ave., Waterloo, Iowa, hereby proposes to furnish all supervision, technical personnel, labor, materials, machinery, tools, equipment, and services, including utility and transportation services required to complete the proposed RIGHT- OF-WAY MOWING, in accordance with the contract documents and for the unit price in place for the following amount: OPTION A: provide all mowing services for: • Broadway St. (22 acres) Parker St. to Airport Blvd. • Dubuque Road (22 acres) Nevada St. to Evansdale city limits • San Marnan Dr. (48 acres) W.4th St. to Texas St. • US 218 corridor (52 acres) US 63 interchange to San Marnan Dr. • Highway 20 overpasses (7 acres) Hammond Ave., Kimball Ave., Ansborough Ave., W.4`11 St. • Martin Luther King Jr. Dr. (23 acres) Franklin St. to Idaho. • Police Training Center (2.6 acres) Martin Luther King & Elk Run Rd Total 176.6 acres Price Per Acre: dollars ($ ) OPTION B: provide all specified mowing services for • University Ave. (13 acres) and • Greenhill Road (28 acres) Total 41 acres Price Per Acre: dollars ($ ) BID FORM page 1 of 3 OPTION C: provide all specified mowing services for Fairview Cemetery (7 acres) Price Per Acre: dollars ($ ) OPTION F: provide all specified mowing services for Virden Creek Waterway (2 acres) Price Per Acre: dollars($ ) OPTION G: provide all specified mowing services for Crossroads Blvd (1.5 acres) Price Per Acre: dollars($ ) 2. It is understood that the quantities set forth are approximate only and subject to variation and that the unit price for the work done shall govern the actual payment to the Contractor. 3. In submitting this bid, the Bidder understands that the City reserves the right to reject any or all bids and to award one or more contracts for a single Option, all Options together, or any combination of Options. If written notice of acceptance of this Bid is mailed or delivered to the undersigned within thirty (30) days after Bid Opening, of at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form and furnish the required bond and certificate of insurance within ten (10) days after the agreement is presented for signature, and start work within ten (10) days after "Notice to Proceed" is issued. 4. Security in the sum of dollars ($ ) in the form of , is submitted herewith in accordance with NOTICE TO BIDDERS. 5. Attached is a Non -Collusion Affidavit of Prime Contractor. 6. The Bidder is prepared to submit a financial and experience statement upon request. 7. The Prime Contractor and Subcontractor(s), which have performed an aggregate of $10,000.00 in work for the City in the current calendar year, are prepared to submit an AAP or Update and an EOC, within ten (10) days of notification that the bid submitted is lowest and acceptable. 8. The Bidder has received the following Addendum or Addenda: Addendum No. Date: / / / / / / BID FORM page 2 of 3 9. The Bidder shall list the MBE/WBE subcontractors, amount of subcontracts and bid items listed on the City of Waterloo Minority and /or Women Business Pre-bid Contract Information Form submitted with this Bid Form. The apparent low bidder shall submit a list of all other subcontractor(s) to be used on this project to the City of Waterloo by 5:00 p.m. the business day following the day bids on this project are due along with the Non- collusion Affidavits of ALL Subcontractor(s). The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer cannot be changed except for the following reasons. 1. The City of Waterloo does not approve the subcontractors. 2. The subcontractors submit in writing that they cannot fulfill their subcontracts 10. The Bidder shall list all equipment available for this project: 11. The Bidder has filled in all blanks on this proposal. Those blanks not applicable are marked "none" or "NA". 12. The bidder has attached all applicable forms. 13. The owner reserves the right to select alternatives, delete line items, and/or to reduce quantities prior to the Award of Contract due to budgetary limitations. SIGNED: DATE: / / Name and Title BID FORM page 3 of 3 STATEMENT OF BIDDER'S QUALIFICATIONS (To be submitted by the Bidder only upon request of the City of Waterloo, Iowa.) All questions shall be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information desired. 1. Name of Bidder. 2. Permanent main office address. 3. When organized. 4. If a corporation, where incorporated. 5. How many years have you been engaged in the contracting business under your present firm or trade name? 6. Contracts on hand: (Schedule these showing amount of each contract and the appropriate anticipated dates of completion.) 7. General character of work performed by your company. 8. Have you ever failed to complete any work awarded to you? If so, where and why? 9. Have you ever defaulted on a contract? If so, where and why? 10. List the more important projects recently completed by your company, stating the approximate cost for each, and the month and year completed. 11. List your major equipment available for the contract. 12. Experience in landscape work similar in importance to the project. 13. Background and experience of the principal members of your organization, including the officers. 14. Credit available: $ 15. Give Bank reference: 16. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the City of Waterloo, Iowa? 17. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the City of Waterloo, Iowa, in verification of the recitals comprising this Statement of Bidder's Qualifications. STATEMENT OF BIDDERS QUALIFICATIONS PAGE 1 OF 2 Dated this day of 20 Name of Bidder By: Title: State of ) ) ss County of ) , being duly sworn deposes and says that she/he is of Name of Organization and that the answers to the foregoing questions and all statements therein contained are true and correct. Subscribed and sworn to before me this day of , 20 Notary Public My commission expires , 20 STATEMENT OF BIDDER'S QUALIFICATIONS PAGE 2 OF 2 BID BOND KNOW ALL MEN BY THESE PRESENTS, that we, as Principal, and as Surety are held and firmly bound unto the City of Waterloo, Iowa, hereinafter called "OWNER". In the penal sum dollars ($ ) lawful money of the United States, for the payment of which sum will and truly be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. The condition of this obligation is such that whereas the Principal has submitted the accompanying bid dated the day of , 20 , for NOW, THEREFORE, a) If said Bid shall be rejected, or in the alternate, b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the form specified and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the Owner in liquidation of damages sustained in the event that the Principal fails to execute the contract and provide the bond as provided in the specifications or by law. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid or execute such contract; and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety, have hereunto set their hands and seals, and such of them as are corporations, have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers this day of , A.D. 20 Witness (Seal) Principal By (Title) Surety (Seal) By Witness Attorney -In -Fact BID BOND PAGE 1 OF 1 NON -COLLUSION AFFIDAVIT OF PRIME BIDDER State of ) County of ) , being first duly sworn, deposes and says that: 1. He is (Owner), (Partner), (Officer), (Representative), or (Agent) of the Bidder that has submitted the attached Bid; 2. He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; 3. Such Bid is genuine and is not a collusive or sham Bid; 4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the Proposed Contract; and 5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Signature Title S th crthred. a n& worn/ to -before. me, th14( y of , 2014-. S t Hato re- Titer My e Lrek NON -COLLUSION AFFIDAVIT OF SUBCONTRACTOR State of ) County of ) , being first duly sworn, deposes and says that: 1. He is (Owner), (Partner), (Officer), (Representative), or (Agent) of hereinafter referred to as the "Subcontractor"; 2. He is fully informed respecting the preparation and contents of the subcontractor's proposal submitted by the subcontractor to , contract pertaining to the 2014 RIGHT-OF-WAY MOWING CONTRACT in Waterloo, Black Hawk County, Iowa; 3. Such subcontractor's proposal is genuine and is not a collusive or sham proposal; 4. Neither the subcontractor nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other bidder, firm or person to submit a collusive or sham proposal in connection with such contract or to refrain from submitting a proposal in connection with such contract, or has in any manner, directly or indirectly, sought by unlawful agreement or connivance with any other bidder, firm or person to fix the price or prices in said subcontractor's proposal, or to fix any overhead, profit or cost element of the price of prices in said subcontractor's proposal, or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the proposed Contract; 5. The price or prices quoted in the subcontractor's proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Signature Title Su.Ujcra)ec1cwt.&kworwto- Wore. the clay of ,2014. SCo-nature/ rale. My commii4ektoyvexpi reg EQUAL OPPORTUNITY CLAUSE (As provided in Executive Order No. 11246) All contractors, subcontractors, vendors and suppliers of goods and services doing business with the City and value of said business equals or exceeds ten thousand dollars ($10,000.00) annually agree as follows: 1. The contractor, subcontractor, vendor and supplier of goods and services will not discriminate against any employee or applicant for employment because of race, color, creed, sex, national origin, economic status, age, mental or physical handicap, political opinions or affiliations. The contractor, subcontractor, vendor and supplier will develop an Affirmative Action program to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, sex, national origin, religion, economic status, age, mental or physical disability, political opinions or affiliations. Such actions shall include but not be limited to the following: a. Employment b. Upgrading c. Demotion or Transfer d. Recruitment and Advertising e. Layoff or Termination f. Rates of Pay or Other Forms of Compensation g. Selection for Training Including Apprenticeship. 2. The contractor, subcontractor, vendor and supplier of goods and services will, in all solicitations or advertisements for employees, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, national origin, religion, economic status, age, mental or physical disabilities, political opinion or affiliations. 3. The contractor, subcontractor, vendor and supplier or his/her collective bargaining representative will send to each labor union or representative of workers which he/she has a collective bargaining agreement or other contract or understanding, a notice advising said labor union or workers' representative of the contractor's commitment under this section. 4. The contractor, subcontractor, vendor and supplier of goods and services will comply with all published rules, regulations, directives, and order of the City of Waterloo Affirmative Action Program Contract Compliance Provisions. 5. The contractor, subcontractor vendor and supplier of goods and services will furnish and file compliance reports within such time and upon such forms as provided by the Affirmative Action Officer. Said forms will elicit information as to the policies, procedures, patterns, and practices of each subcontractor as well as the contractor himself/herself and said subcontractor, vendor and supplier will permit access to his/her employment books, records and accounts to the City's Affirmative Action Officer, for the purpose of investigation to ascertain compliance with this contract and with rules and regulations of the City's Affirmative Action Program — Contract Compliance Provisions relative to Resolution No. 24664. EQUAL OPPORTUNITY CLAUSE PAGE 1 OF 2 6. In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of such rules, regulations and orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further contracts in accordance with procedures authorized by the City Council. 7. The contractor, subcontractor, vendor and supplier of goods and services will include, or incorporate by reference, the provisions of the non-discrimination clause in every contract, subcontract or purchase order unless exempted by the rules, regulations or orders of the City's Affirmative Action Program, and will provide in every subcontract, or purchase order that said provisions will be binding upon each contractor, subcontractor, or supplier. 8. We, the undersigned, recognize that we are morally and legally committed to non- discrimination in employment. Any person who applies for employment with our company will not be discriminated against because of race, creed, color, sex, national origin, economic status, age, mental or physical disabilities. Signed: Appropriate Official Title Date EQUAL OPPORTUNITY CLAUSE PAGE 2 OF 2 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-197 RESOLUTION PRELIMINARILY APPROVING SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE 2014 RIGHT-OF-WAY MOWING. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Leisure Services Director of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the 2014 Right -of -Way Mowing, in the City of Waterloo, Iowa, and WHEREAS, said Leisure Services Director did file said specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the 2014 Right -of -Way Mowing. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the 2014 Right -of -Way Mowing, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 24th day of March, 2014. Ernest G. Clark, ATTEST: uzy Sch.res, CMC City Cle k A:57 Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-198 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE 2014 RIGHT-OF-WAY MOWING, IN THE CITY OF WATERLOO AS APRIL 7, 2014, AT 5:30 P.M. IN THE LAW COURT THEATER AT THE WATERLOO CENTER FOR THE ARTS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Law Court Theater at the Waterloo Center for the Arts in the City of Waterloo, Iowa, at 5:30 p.m. on the 7th day of April, 2014, for the purpose of holding a public hearing on proposed specifications, bid document, form of contract, etc., in conjunction with the 2014 Right -of -Way Mowing, in the City of Waterloo, with the taking of bids therefore. Section 2 That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 24th day of March, 2014. ;,!g71,7 Ernest G. Cl rk, Mayor ATTEST: Suzy Scha es, CMC City Cler CITY OF WATERLOO Council Communication City Council Meeting: March 24, 2014 Prepared: March 19, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 (street list) SUBJECT: F.Y. 2014 STREET RECONSTRUCTION PROGRAM CONTRACT NO. 859 Submitted by: Dennis Gentz, P.E., Assistant City Engineer Recommended City Council Action: It is recommended that Council approve these documents, set April 14, 2014, as the date for the public hearing and bid opening and instruct the City Clerk to publish said notices. Summary Statement Transmitted herewith are the Plans and Specifications for the F.Y. 2014 STREET RECONSTRUCTION PROGRAM, Contract No. 859, as prepared by the City Engineer's Office. Expenditure Required To Be Determined Source of Funds Local Option Sales Tax Funds Policy Issue N/A Alternative None Background Information: These are the plans and specifications for reconstruction of streets (see attached list) that were approved by Council for 2014. FY 2014 STREET RECONSTRUCTION PROGRAM CONTRACT NO. 859 STREET Allen St. Bertch Ave. Downing Ave. Easton Ave. Hammond Ave. Hyperion Dr. Lafayette St. Oregon St. FROM TO Mullan Ave., W. 8th St., W. Wren Rd. Wisconsin St. Mitchell Ave. W of Candlewick Rd. Indiana St. Ridgeway Ave., E. 4th St., W. Hammond Ave. Ansborough Ave. La Porte Rd. South St. Pavement End E of Greenbrier Rd. Fay St. Mitchell Ave. 9/5/2013 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-199 RESOLUTION PRELIMINARILY APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE F.Y. 2014 STREET RECONSTRUCTION PROGRAM, CONTRACT NO. 859. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the City Engineer of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the F.Y. 2014 Street Reconstruction Program, Contract No. 859, in the City of Waterloo, Iowa, and WHEREAS, said City Engineer did file said plans, specifications, form of contract, estimate of cost, etc., in conjunction with the F.Y. 2014 Street Reconstruction Program, Contract No. 859. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the F.Y. 2014 Street Reconstruction Program, Contract No. 859, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 24th day of March, 2014. ATTEST: Suzy Scha es, CMC City Cler Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-200 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE F.Y. 2014 STREET RECONSTRUCTION PROGRAM, CONTRACT NO. 859, IN THE CITY OF WATERLOO AS APRIL 14, 2014, AT 5:30 P.M. IN THE LAW COURT THEATER AT THE WATERLOO CENTER FOR THE ARTS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Law Court Theater at the Waterloo Center for the Arts in the City of Waterloo, Iowa, at 5:30 p.m. on the 14th day of April, 2014, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, etc., in conjunction with the F.Y. 2014 Street Reconstruction Program, Contract No. 859, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 24th day of March, 2014. ATTEST: Suzy Schar City Clerk s, CMC (Si;%5"7 Ernest G. lark, Mayor Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 . NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: Aril Prepared: March 19, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc.. and to set a date of public hearing for April 7, 2014, and publish an official notice pertinent to the taking of bids and request to receive and open the bid proposals for Asbestos Abatement Services for properties located at 801.805 Commercial Street. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution setting date of hearing as April 7, 2014 to approve Request for Proposals for Asbestos Abatement Services at 801-805 Commercial Street, and instruct City Clerk to publish notice. Summary Statement: These properties where acquired through the Iowa Code 657A and staff is now preparing to demolish them. State code requires that the asbestos must be abated prior to demolition after a survey has been completed by a certified asbestos company. Expenditure Required: To be determined Source of Funds: A portion of the cost to abate will be paid for with a $15,000 Grant from the IDNR. Costs above the $15,000 grant will be paid for with G.O. Funds for Nuisance abatement. Policy Issue: Nuisance abatement and infill -development Alternative: N/A cc: NOEL C. ANDERSON, Community Planning & Development Director RUDY JONES-, Community Development Director CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-201 RESOLUTION PRELIMINARILY APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH ASBESTOS ABATEMENT SERVICES FOR PROPERTIES LOCATED AT 801-805 COMMERCIAL STREET. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Community Planning & Development Director of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with Asbestos Abatement Services for properties located at 801-805 Commercial Street, in the City of Waterloo, Iowa, and WHEREAS, said Community Planning & Development Director did file said plans, specifications, form of contract, estimate of cost, etc., in conjunction with Asbestos Abatement Services for properties located at 801-805 Commercial Street. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with Asbestos Abatement Services for properties located at 801-805 Commercial Street, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 24th day of March, 2014. ATTEST: Suzy Scha4es, CMC City Cler est G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-202 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH ASBESTOS ABATEMENT SERVICES FOR PROPERTIES LOCATED AT 801-805 COMMERCIAL STREET, IN THE CITY OF WATERLOO AS APRIL 7, 2014, AT 5:30 P.M. IN THE LAW COURT THEATER AT THE WATERLOO CENTER FOR THE ARTS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Law Court Theater at the Waterloo Center for the Arts in the City of Waterloo, Iowa, at 5:30 p.m. on the 7th day of April, 2014, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, etc., in conjunction with Asbestos Abatement Services for properties located at 801-805 Commercial Street, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 24th day of March, 2014. ATTEST: e.f-A,0 Suzy Sch res, CMC City Clerk (g7E7 Ernest G. Cla , Mayor CITY OF WATERLOO, IOWA it �:\� iti, WOO No Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 PATRICK MORRISSEY Ward 3 QUENTIN HART Ward 4 WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO, IA 50702 (319) 291-4553 FAX (319) 291-4523 LARRY N. SMITH SUPERINTENDENT Council Communication City Council Meeting: March 24, 2014 Prepared: March 18, 2014 ;� Dept. Head Signature _��Z( ii' ._ # of Attachments: SUBJECT: 2014 Lift Stations & Complaint Mowings With Complaint Snow Removals Submitted by: Larry N. Smith Recommended City Council Action: Approval of request to prepare plans, specification, form of contract and to set date of hearing and bid opening as April 14, 2014 for the 2014 Lift Stations & Complaint Mowings With Complaint Snow Removals Summary Statement Expenditure Required RON Source of Funds 525-15-5125-1390 WELPER Ward 5 Policy Issue TOM LIND Alternative Hireart time tem or At -Large p p ary employees through an agency STEVE Background Information: SCHMITT At -Large WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 PATRICK MORRISSEY Ward 3 QUENTIN HART Ward 4 CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO, IA 50702 (319) 291-4553 FAX (319) 291-4523 LARRY N. SMITH SUPERINTENDENT Council Communication City Council Meeting: March 24, 2014 Prepared: March 18, 2014 _ Dept. Head Signature (�( # of Attachments: SUBJECT: 2014 Lift Stations & Complaint Mowings With Complaint Snow Removals Submitted by: Larry N. Smith Recommended City Council Action: Approval of request to prepare plans, specification, form of contract and to set date of hearing and bid opening as April 14, 2014 for the 2014 Lift Stations & Complaint Mowings With Complaint Snow Removals Summary Statement Expenditure Required RON Source of Funds 525-15-5125-1390 WELPER Ward 5 Policy Issue TOM LIND Alternative Hireor time tem art At -Large p p ary employees through an agency STEVE Background Information: SCHMITT At -Large WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO WASTE MANAGEMENT SERVICES 2014 LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVALS The Waterloo Waste Management Services is seeking bids for 2014 LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVALS BID REQUEST Sealed bids are due 12:00 NOON, Monday, April 14, 2014, to the City Clerk at her office at City Hall, 715 Mulberry Street, Waterloo, IA 50703. Bids must be submitted on the Waterloo Waste Management Services Bid Form. Bids will be opened in open Council meeting to be held in the Council Chambers in City Hall, Waterloo, Iowa on Monday, April 14, 2014, at 5:30 PM. The City of Waterloo reserves the right to reject any and/or all bids. When submitting bid, please note on the lower, left-hand corner of envelope: Waterloo Waste Management Services 2014 LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVALS All work to meet City of Waterloo codes. Questions, please contact Larry Smith, at Waterloo Waste Management Services, 291-4553 Monday through Friday 7:00 a.m. to 4:00 p.m. BID REQUEST CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES NOTICE OF PUBLIC HEARING On Proposed Specifications and the NOTICE TO BIDDERS for 2014 LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVAL RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in City Hall, Waterloo, Iowa, on Monday, April 14, 2014, until 12:00 NOON., for the 2014 LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVAL as described in the plans and specifications now on file in the City Clerk's office and the Waste Management Services. OPENING OF BIDS All proposals received for the 2014 LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVAL will be opened in open Council meeting to be held in the Council Chambers in City Hall, Waterloo, Iowa, on Monday, April 14, 2014, at 5:30 p.m., and the proposals will be referred to the Waste Management Services for recommendation of award. PUBLIC HEARING Notice is hereby given that the Waterloo City Council will conduct a public hearing on the proposed specifications and form of contract for the 2014.LIFT STATIONS & COMPLAINT MOWING WITH COMPLAINT SNOW REMOVAL at 5:30 p.m. on Monday, April 14, 2014. The hearing will be held in the Council Chambers in Waterloo City Hall. The contract documents are on file in the City Clerk's office, 715 Mulberry St. and the Waste Management Services , 3505 Easton Ave., Waterloo, Iowa, for public examination. Any person interested may file written objection with the City Clerk before the date set for the hearing or appear and make objection at the meeting. SCOPE OF WORK The Contractor shall provide all labor, equipment and materials necessary to mow and/or snow removal the designated areas in accordance with these specifications. CONTRACT PERIOD The period of time covered under this proposed contract shall be approximately May 1, 2014, through April 30, 2015. PROPOSALS SUBMITTED All bids must be submitted on forms supplied by the Waste Management Services. The bidder shall bid on a per unit price (WITH EACH "Option" treated as a separate unit) as shown on the Bid Form. Each NOTICE TO BIDDERS Page 1 of 3 unit should be bid as a stand-alone item and not merely as a component of a total bid package that includes all options together. BID SECURITY REQUIRED All bids must be accompanied, in a separate envelope, by a certified or cashier's check drawn on an Iowa bank chartered under the laws of the United States, or a certified share draft drawn on a Credit Union in Iowa chartered under the laws of the United States, or a bid bond payable to the City of Waterloo, Iowa, in the sum of Fifteen Hundred Dollars ($1,500.00), which certified check, certified share draft, or bid bond will be held as security that the Bidder will enter into a Contract for the mowing work and will furnish the required bonds, and in case the successful bidder shall fail or refuse to enter into the Contract and furnish the required bonds, the bid security may be retained by said City as agreed liquidated damages. If Bid Bond is used, it must be signed by both the bidder and the surety or the surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. CONTRACT AWARD The Waste Management Services has divided the mowing contract into five (5) areas as indicated on the Bid Form. Each is severable from the others and may be the subject of a separate contract. The City shall award one or more Contracts to the responsible Bidder(s) whose bid, conforming to the Specifications and without regard to whether the bid is made on a per -Option or a total basis, is most advantageous to the City and the Waste Management Services, price and other factors considered. The City reserves the right to award a contract for any single Option, any combination of Options, or all Options together. The intention is not to award the contract at the time of bid opening, but to award the contract after review of bids and bidder information by the City and Waste Management Services such that the award is made within thirty (30) days after bid opening. The City reserves the right to waive any and all parts of a specific bid. BOND The successful Bidder shall furnish a Performance Bond, within ten (10) days after notification of acceptance of the bid, in the amount of Twenty Thousand Dollars ($20,000.00). The Bond is to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operation of the Contractor. AFFIRMATIVE ACTION PROGRAM The successful Bidder and any subcontractors will be required to execute and have approved an Affirmative Actions Program or Update before beginning work on the project, if they have been awarded an aggregate of $10,000 in city projects during the current calendar year. NOTICE TO BIDDERS Page 2 of 3 METHOD OF PAYMENT TO CONTRACTOR Payment to the contractor for services performed shall be paid on a monthly basis. payments shall be based on the actual number of acres mowed the previous period. A detailed bill of completed work must be received and approved by the Waste Management Services before payment can be made. Actual number of acres mowed must agree with numbers recorded by the Waste Management Services. The billing shall include: • Address of properties • Pictures of properties prior to mowing/snow removal • Pictures of properties when mowing/snow removal completed • Pictures to be dated & time stamped • Area or time billed for (depending on bid proposals) • Extra material used (salt) Published pursuant to the provision of Division VI of Chapter 3M the City Code of Iowa and upon order of the City Council of said Waterloo, Iowa, on the day of , 2014 City of Waterloo, Iowa, Suzy Schares, City Clerk NOTICE TO BIDDERS Page 3 of 3 CITY OF WATERLOO, IOWA Waterloo Waste Management INSTRUCTION TO BIDDERS I. EXPLANATIONS TO BIDDERS Any explanation desired by a bidder regarding the meaning or interpretation of the Notice to Bidders, Plans, Specifications, etc., must be requested in writing and with sufficient time allowed for a reply to reach bidders before submission of their bids. Any interpretation made will be in the form of an amendment of the Notice to Bidders, Plans, Specifications, etc., and will be furnished to all prospective bidders. Its receipt by the bidder must be acknowledged in the space provided on the Proposal Form or by letter or telegram received before the time set for opening of bids. Oral explanations or instructions given before the award of the contract will not be binding. II. PROPOSALS SUBMITTED All bids must be submitted on forms supplied by the Waterloo Waste Management Services. Before submitting a bid, each bidder shall carefully examine the drawings and/or pictures (if any), read the specifications and all other contract documents and visit the site of the work. Each bidder shall be fully informed, prior to the bidding, as to all existing conditions and limitations under which the work is to be performed and shall include in this bid a sum to cover the cost of all items necessary to perform the work as set forth in the contract documents. No allowance will be made to any bidder because of lack of such examination or knowledge. The submission of a bid shall be construed as conclusive evidence that the bidder has made such examination. The bidder's attention is directed to the fact that all applicable state laws, municipal ordinances and the rules and regulations of all authorities having jurisdiction over the project shall apply to the Contract throughout and they shall be deemed to be included in the Contract the same as though herein written out in full. III. LATE BIDS AND MODIFICATIONS OR WITHDRAWALS Bids and modifications or withdrawals thereof received at the office designated in the Notice to Bidders after the exact time set for closing of bids will not be considered. However, a modification which is received from an otherwise successful bidder, and which makes the terms of the bid more favorable to the City, will be considered at any time it is received and may thereafter be accepted. Bids may be withdrawn by written or telegraphic request received from bidders prior to the time set for closing of bids. IV. PUBLIC OPENING OF BIDS Bids will be publicly opened at the specified time and place for opening in the Notice to Bidders. Their content will be made public for the information of bidders and others interested who may be present either in person or by representative. V. COLLUSIVE AGREEMENTS A. Each bidder submitting a bid shall execute and include with the bid, a Non -Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. INSTRUCTION TO BIDDERS Page 1 of 3 B. Each bidder submitting a bid shall have each proposed subcontractor, if any, execute and include with the bid, a Non -Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. Before executing any subcontract, the successful[ bidder shall submit the name of any proposed subcontractor for approval by the City. VI. MBE/WBE CONTRACT COMPLIANCE PROGRAM All Bidders have the responsibility to comply with the City of Waterloo MBE/WBE Contract Compliance Program. City of Waterloo Contract Compliance: Rudy D. Jones, Director Community Development Board 620 Mulberry Street Suite 202 Waterloo, Iowa 50703 (319) 291-4429 VII. EMPLOYMENT AND BUSINESS OPPORTUNITY To the greatest extent feasible, suppliers, subcontractors, and low income workers owning businesses or living in the Waterloo area must be given priority in supplying materials, bidding for subcontract work, or applying for employment by the contractor on this project. Opportunities for training and for employment arising in connection with this project, shall to the greatest extent feasible be made available to lower income persons residing in the project area. The Contract area is the City of Waterloo. The City of Waterloo will require the contractor to document his efforts in securing lower income workers living in the project area and in purchasing supplies from, and awarding subcontracts to, businesses owned by persons residing in the project area. VIII. STATEMENT OF BIDDER'S QUALIFICATIONS Each Bidder shall, upon request of the Waste Management Services, submit on the form furnished a statement of the Bidder's qualifications, his/her experience record in completing the type of project proposed, and equipment available for the work contemplated; and when requested, a detailed financial statement. The Waste Management Services shall have the right to take such steps as it deems necessary to determine the ability of the Bidder to perform obligations under the Contract; and the Bidder shall furnish the Waste Management Services all such information and data for this purpose as it may request. The right is reserved to reject any bid where an investigation of the available evidence or imeormation does not satisfy' the Waste Management Services that the Bidder is qualified to carry out properly the terms of the Contract. IX. EXECIYflON OF AGREEMENT, BOND, AND CERIIBICATE OF INSURANCE A. Subsequent to the award and within ten (10) days after the prescribed forms are presented for signature, the successful bidder shall execute and deliver to the City, an agreement in the form INSTRUCTION TO BIDDERS Page 2 of 3 included in the contract documents in such number of copies as the City, may require. B. Having satisfied all conditions of award as set forth elsewhere in these documents, the successful bidder shall, within the period specified in paragraph "A" above, Furnish a surety bond in a penal sum not less than the amount of the contract as awarded, as security for the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all persons, firms, or corporations to whom the contractor may become legally indebted tbr labor, materials, tools, equipment, or services of any nature including utility and transportation services, employed or used by him/her in performing the work. The bond shall protect and save harmless the City and Waste Management Services from claims and damages of any kind caused by the operations of the contractor and shall also guarantee the maintenance of the contract improvements for the period stated in the Notice of Hearing from and after completion of said improvements and their acceptance by the City and the Waste Management Services. Such bond shall be in the same form as that included in the contract documents and shall bear the same date as, or a date subsequent to that of the agreement. The current Power of Attorney for the person who signs for any surety company shall be attached to such bond. C. The successful bidder shall, within the period specified in paragraph "A" above, furnish a certificate of insurance for approval in amounts of not less than the amounts specified in the General Conditions. The certificate of insurance shall be furnished in such number of copies as the City of Waterloo may require. The City of Waterloo shall be named as an "Additional Named Insured." The contractor shall similarly submit his subcontractor's certificates of insurance in the amounts for approval before each commences work. The contractor shall carry or require that there be Worker's Compensation insurance for all his employees and those of his subcontractors engaged in work at the site, in accordance with State Worker's Compensation Laws. D. The failure of the successful bidder to execute such agreement and to supply the required bond or bonds within ten (10) days after the prescribed foals are presented for signature, or within such extended period as the City, may grant, based upon reasons determined sufficient by the City, may either award the contract to the next lowest responsible bidder or re -advertise for bids, and may charge against the bidder the difference between the amount of the bid and the amount for which a contract for the work is subsequently executed, irrespective of whether the amount thus due exceeds the amount of the bid guaranty. If a more favorable bid is received by re -advertising, the defaulting bidder shall have no claim against the City or Waste Management Services for a refiund. INSTRUCTION TO BIDDERS Page 3 of 3 CITY OF WATERLOO, IOWA Waste Management Services GENERAL CONDITIONS Definitions Whenever used in any of the Contract Documents, these terms shall be defined as follows: Contract - means the Contract or Agreement executed by and between the City of Waterloo and the Contractor. Owner or Local Public Agency (LPA) - means the Waste Management Services. Contractor - means the person, firm or corporation entering into the Contract with the City of Waterloo, to maintain City of Waterloo lift stations and/or properties as described in the Specifications provided. Contract Documents - means and shall include the following: Executed Contract or Agreement, Addenda (if any), Invitation for Bids, Instructions to Bidders, Signed copy of Bid, General Conditions, Special Conditions, Specifications, and (Plans or Drawings when required). Superintendence by Contractor Except where the Contractor is an individual and gives personal superintendence to the work, the Contractor shall provide a competent superintendent, satisfactory to the Waste Management Services/City of Waterloo, on the work site at all times during working hours with full authority of the Contractor. The Contractor shall also provide an adequate staff to properly coordinate and expedite the work. The Contractor shall lay out and be responsible for all work executed under this Contract. The Contractor shall verify all figures and elevations before proceeding with the work and will be held responsible for any error resulting from failure to do so. Other Contracts The City of Waterloo may award or may have awarded other Contracts for additional work, and the Contractor shall cooperate fully with other Contractors, by scheduling work under this Contract with that to be performed under other Contracts as may be directed by the Waste Management Services/City of Waterloo. The Contractor shall not commit or permit any act which will interfere with the performance of work by any other Contractor as scheduled. Fitting and Coordination of the 1, GENERAL, CONDITIONS 1 of 3 The Contractor shall be responsible for the proper fitting of all work and for the coordination of the operations of all Subcontractors engaged upon this Contract. The Contractor shall be prepared to guarantee to each Subcontractor the locations and measurements which they may require for the fitting of their work to all surrounding work. Care of Work The Contractor shall be responsible for all damages to person or property that occur as a result of negligence in connection with the execution of work and shall be reasonable for the proper care and protection of all materials delivered and work performed until completion and final acceptance by the Waste Management Services. The Contractor shall provide sufficient security, both day and night, including weekends and holidays, from the time the work is commenced until final completion and acceptance, except when work being performed does not require protection. The Contractor shall be responsible for any loss of work, materials, equipment or time due to acts of any person on the project site. Therefore it is the responsibility of the Contractor to determine when security is needed. The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structures, and utilities except those which are to be replaced or removed. Any damage caused by the Contractor's operation shall be completely repaired at no expense to the Owner. General Requirements The Contractor shall be responsible for being infoimed as to all existing conditions and limitations under which the work is to be performed. No extra allowance will be made because of lack of such examination or knowledge. The Contractor shall not disturb existing walks, drives, parking areas, trees, shrubs, or turf areas outside the limits of the project. If disturbed, these items shall be replaced by the Contractor at no cost to the Owner. Trees and shrubs located in or near the project area shall be protected by the Contractor from damage by workers and construction equipment during time of construction. The City Forester will determine the extent of protection necessary for the trees. Permits and Codes The Contractor shall give all notices required by, and comply with all applicable municipal and state laws, ordinances and codes. Liability Insurance GENERAL CONDITIONS 2 of 3 The Contractor shall carry liability insurance which shall save the City harmless and protect the public and any person from injury sustained by the reason of the prosecution of the work or the handling or storing of materials therefore, and said Contractor shall also carry insurance which shall meet the requirements of the Iowa Worker's Compensation Law. Before the work shall be started on this contract, the Contractor shall furnish the City Clerk/Finance Manager with proper affidavit or affidavits executed by representatives of duty qualified insurance companies, evidencing that said insurance company or companies have issued liability insurance policies, effective during the life of the contract, or for a period of at least ten (10) days following the filing of written notice of cancellation, protecting the public and any person from injuries or damages sustained by reason of carrying on the work involved in the contract. The affidavit shall specifically evidence the following forms of insurance protection: a. Public liability insurance covering all operations performed by persons directly employed by the Contractor. b. Public liability insurance covering all operations performed by any subcontractor to whom a portion of the work may have been assigned. c. Public liability insurance covering all work upon the project performed by any independent contractor working under the direction of either the principal contractor or a subcontractor. d. Motor vehicle bodily injury liability insurance and property damage liability insurance on all motor vehicles employed on the work, whether owned by the contractor or by other persons, firms, or corporations. e. The minimum protection shall be as follows: Comprehensive General Liability Insurance Bodily Injury(including wrongful death) Aggregate, Products and Completed Operations Property Damage Comp. Auto Bodily Injury Property Damage $5,000,000.00 per person $5,000,000.00 $5,000,000.00 per accident $5,000,000.00 per person $5,000,000.00 per occurrence The Contractor shall have the City of Waterloo, Iowa, named as an "Additional Named Insured" in the amount of $5,000,000.00 liability for bodily injury (including wrongful death) and property damage. A certificate or a policy, if requested, shall be filed with the Owner. All certificates and/or policies of insurance furnished by the Contractor to be filed with the City Clerk/Finance Manager shall include the name and address of the agency issuing the same. It shall be required that the City Clerk/Finance Manager be notified by registered mail of the cancellation or expiration of the above insurance. Removal of Debris, Cleaning, Etc. The Contractor shall periodically, or as directed during the progress of the work, remove and legally dispose of all surplus excavated material and debris, and keep the project area reasonably clean. Upon completion of the work the Contractor shall remove all temporary construction facilities, debris and unused materials provided for the work and put the whole site of the work in a neat and clean condition. GENERAL CONDITIONS 3 of 3 CITY OF WATERLOO, IOWA Waste Management Services SPECIFICATIONS for 2014 LIFT STATIONS & COMPLAINT MOWINGS WITH SNOW REMOVALS SCOPE OF WORK The Contractor shall provide all labor, equipment and material necessary to mow and/or snow removal areas in accordance with these specifications. LIFT STATIONS The following lift station areas to be mowed. The acreages listed are approximate only and shall be verified by bidder. The following lift stations shall be mowed on a bi-weekly basis from approximately May 1 to October 15, 2014 for a maximum of 14 mowings. To be trimmed one foot on each side of fence line to match the height and appearance of surrounding vegetation. The actual number of mowings will be based on growing conditions and budget restraints determined by Waterloo Waste Management. Ref. No. Address/Location Name LS -420 739 Black Hawk Rd Black Hawk Storm Approx. .1 acre mowing Approx. 94 linear feet of fence line LS -309 1220 Black Hawk Rd Garden Approx. .1 acre mowing. No fencing LS -420 1528 Black Hawlc Rd Black Hawk Holding Pond Approx. 1.25 acre mowing No fencing LS -304 4001 Kimball Ave Tower Park Approx. .25 acre mowing Approx. 210 linear feet of fence line Approx. 200 linear feet of guardrail LS -302 889 Belle St Approx. .4 acre mowing Approx. 100 linear feet of fence line Cedar Terrace SPECIFICATIONS Page 1 of 5 Ref. No. Address/Location Name LS -314 1055 Virginia St Virginia Approx. .06 acre mowing Approx. 100 linear feet of fence line The following lift stations shall be mowed monthly from approximately May 15 to October 15, 2013 for a maximum of 5 mowings. To be trimmed one foot on each side of fence line to match the height and appearance of surrounding vegetation. Ref. No. Address/Location Name LS -301 3931 Texas St Hawkeye Approx. .4 acre mowing Approx. 265 linear feet of fence line LS -303 3572 Cedar Terrace Dr Approx. .11 acre mowing Fence line in concrete Triangle LS -324 2534 W. Airline Ave Con -Agra Approx. 1.2 acre mowing Approx. 1,000 linear feet of fence line LS -317 2295 WCF&N Dr Approx. .13 acre mowing No Fencing LS -311 242 N. Hackett Rd Approx. .11 acre mowing No Fencing Titus Hackett LS -305 3750 Sergeant Rd 63 South Approx. .1 acre mowing Approx. 80 linear feet of fence line LS -312 220 Ansborough Ave Cattle Congress Approx. .1 mowing No fencing LS -316 2212 W. Airline Ave. Airline Approx .4 acre mowing Approx. 270 linear feet of fence line SPECIFICATIONS Page 2 of 5 I? V 60: 4 6 £ 60Z 'ZZ JeW '"ePPI !Nd 89:01. E 60Z 'ZZ ae!Ai '��p!•�� P Wd ZO L L £ 60Z `ZZ JeW ''ePP: Q -3 Aid 917:10 £ 10Z 'ZZ aeW ''eP!ad O) INV 90:1•1: £40Z'ZZ��W'' P!•�: U (:11 LPIV Vg :0 EI,OZ 'ZZ JeR1 'APPd Wednesday, Mar 19, 2014 10:30 AM 3.5 vi c4 .-i Z m Old OV Z 6 E 60Z 'ZZ Jen 'AePP: INV to: L 6 £ 60Z 'ZZ JelAl ''ePP: IAIV L9:01, El•OZ JelAl 'AePPd 0 03 N F 6 Li zl.oz 'zz RIA! ''PH RESIDENTIAL PROPERTY COMPLAINT MOWING Assigned areas will be mowed on a one time only basis. The Department of Waste Management Services will give out work orders for any work done in this area, which shall be completed with 48 hours from receiving work order. The City will be in charge of any large item & tire removal clean up that will be done on any of these properties. Contact Waste Management Services or Code Enforcement (319-291-4553) for pickup. Mowing height will be between 2"- 4". Contractor shall be able to abate hedge/volunteer trees where necessary for clearance of sidewalks and other rights-of-way. Also after mowing property it shall meet city codes and excess grass removed from the property and sidewalk. if for any reason WMS/Code Enforcement finds that a property is still in violation, after the contractor has done the abatement, the contractor shall return to the property and make the necessary corrections without additional costs to the City. If the contractor arrives at the property, and the property has been mowed, the contractor shall obtain a photo and contact WMS/Code Enforcement to verify the property is in compliance. In the event WMS/Code Enforcement is unable to meet the contractor at the time, the contractor shall continue on to the next referral and WMS/Code Enforcement will inspect the property when time permits and notify the contractor whether they have to return to abate a weed violation. RESIDENTIAL PROPERTY COMPLAINT SNOW REMOVAL Assigned shall have snow removed on a one-time basis. The department of Waste Management services will give out work orders for any work done in these areas, which shall be completed within 24 hours from receiving work order. Sidewalks will need to be cleared the width and length of the property down to the pavement. An attempt will need to be made to clear down to the pavement. In the event that it is impossible, because of ice or other hazard, sand or other abrasive material, (Ice Melt), may be used so that pedestrian traffic safe. Only use sand/ice melt in amouts to make pedestrian traffic safe. Do not coat sidewalk with a large amount of sand -only amounts to make sidewalks safe. All work must comply with the City of Waterloo Codes & Ordinances or contractor shall return to the property and make the necessary correction without additional costs to the City SITE CLEAN-UP Prior to each mowing the Contractor shall remove all trash and debris including paper, branches, rocks, and other portable objects. All trash and debris shall be legally disposed of, off site, at no additional expense to the Waterloo Waste Management Services. Additionally, the contractor shall be responsible for cleaning up and repairing all damage SPECIFICATIONS Page 3 of 5 created by snow plow & snow removal operations. This includes adding soil and seeding damaged areas as needed. SCHEDULING OF WORK Areas to be mowed shall be divided into categories for type and frequency of mowing. The listed schedules are for bid purposes only. The Waterloo Waste Management Services may add or delete mowing of areas based on growing conditions and budget restraints. GRASS CUTTING Grass shall be cut to an even height of four inches (4"). Grass cutting shall be accomplished in a manner so as not to result in scalping, bunching, rutting, uneven or rough cutting. All scalping, bunching, rutting or uneven cutting shall be promptly remedied by the Contractor to the satisfaction of the Waterloo Waste Management Services with no additional cost to the Waterloo Waste Management Services. Grass clippings shall not be blown onto road surfaces in accordance with applicable laws and City ordinances. In areas such as narrow medians clippings shall be bagged or mulched straight down. Ultimately clippings may not land on any road surfaces. TRIMMING Along with each mowing, the Contractor shall trim around trees, shrubs, poles, fences, and other objects to match the height and appearance of the surrounding vegetation. Vegetation growing over curb and sidewalk edges shall be trimmed. This shall include trimming around any additional plant materials that may be installed as new landscaping. Use of herbicides to reduce trimming requirements shall be allowed with prior authorization from the Waterloo Waste Management Services and applied by qualified state approved person with commercial applicator license. DAMAGE PROTECTION The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structures, signs, mailboxes, fences, benches, utilities, and other fixtures. Any damage caused by the Contractor shall be completely repaired at no additional cost to the Waterloo Waste Management Services All work shall be done in a manner so as not to result in damage to trees or shrubs. At no time shall any mowing or trimming equipment come in contact with any tree or shrub. Any tree or shrub damaged by the Contractor shall be replaced at the direction of the Waterloo Waste Management Services with no additional cost to the Waterloo Waste Management Services. The Contractor shall avoid damage to turfgrass and underlying soil and grade. Any rutting and related turf loss and erosion damage shall be promptly remedied by the Contractor to the satisfaction of the Waterloo Waste Management Services with no additional cost to the Waterloo Waste Management Services. The Contractor shall take all necessary precautions to protect pedestrians and motorists from personal injury and property damage. All equipment safety guards shall remain intact and serviceable. The Contractor shall carry liability insurance as detailed in the GENERAL CONDITIONS to cover any damage claims. SPECIFICATIONS Page 4 of 5 REQUIRED EQUIPMENT The Contractor shall have sufficient and proper equipment to perform all work in a safe and timely manner. Types of mowing equipment required for this contract: Line trimmers Walk -behind mowers Commercial rotary front mowers (60"-72" deck) Bagging/ mulching mowers Utility tractors with heavy-duty mowers Four wheel drive mower Hedge trimmers For larger parcels that are overgrown contractor shall have access to a brush hog type of mower so that contractor can meet the city's timeframe requirements. Excess amounts of grass will need to be removed and not left on parcels. Types of snow removal equipment required for this contract: Walk -behind snow blowers Riding snow blowers Pick-up and/or tractor with snow blade Salt & sand applicator Shovels Equipment listed on the Bid Form will be reviewed by Waterloo Waste Management Services to determine whether it is adequate for this mowing contract. CONTRACTOR OR THEIR DESIGNEE MUST BE ABLE TO BE REACHED BY PHONE MONDAY THROUGH FRIDAY 8:00 A.M. TO 5:00 P.M. SPECIFICATIONS Page 5 of 5 CITY OF WATERLOO, IOWA WATERLOO WASTE MANAGEMENT SERVICES RID FORM for 2014 LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVAL BIDDER: ADDRESS: COMPANY NAME, PHONE: ( ) 1. The undersigned, being a Corporation existing under the laws of the State of a Partnership consisting of the following partners: having been familiarized with the existing conditions on the project area affecting the cost of the work, and with all the Contract Documents now on file in the offices of the City Clerk, City Hall, Waterloo, Iowa, and the Waterloo Waste Management Services, 3505 Easton Ave., Waterloo, Iowa, hereby proposes to furnish all supervision, technical personnel, labor, materials, machinery, tools, equipment, and services, including utility and transportation services required to complete the proposed LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVAL, in accordance with the contract documents and for the unit price in place for the following amount: OPTION A: provide all specified mowing & trimming services for bi-weekly lift stations: LS -420 LS -309 LS -420 LS -304 LS -302 LS -314 739 Black Hawk Rd 1220 Black Hawk Rd 1528 Black Hawk Rd 4001 Kimball Ave 889 Belle St 1055 Virginia St Price Per Occurrence: Black Hawk Storm Garden Black Hawk Holding Pond Tower Park Cedar Terrace Virginia dollars ($ ) BID FORM Page 1 of4 OPTION B: provide all specified mowing & trimming services For mostly lift. stations: LS -301 3931 Texas St Hawkeye LS -303 3572 Cedar Terrace Dr Triangle LS -324 2534 W. Airline Ave Con -Agra LS -317 2295 WCF&N Dr Titus LS -311 242 N. Hackett Rd Hackett LS -305 3750 Sergeant Rd 63 South LS -312 220 Ansborough Ave Cattle Congress LS -316 2212 W. Airline Ave Airline Price Per Occurrence: dollars ($ ) OPTION C: provide all specified mowing services for Residential Property Complaint Mowing for normal residential lots. (under 5 acres) Price Per Man Hour: dollars ($ ) OPTION D: provide all specified mowing services for Residential Property Complaint Mowing for lots and open areas 5 acres or larger. Price Per Acre: dollars($ ) OPTION E: provide all specified snow removal services for residential complaint properties. Price Per Man Hour: dollars($ ) 2. It is understood that the quantities set forth are approximate only and subject to variation and that the unit price for the work done shall govern the actual payment to the Contractor. 3. In submitting this bid, the Bidder understands that the City reserves the right to reject any or all bids and to award one or more contracts for a single Option, all Options together, or any combination of Options. If written notice of acceptance of this Bid is mailed or delivered to the undersigned within thirty (30) days after Bid Opening, of at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and BID FORM Page 2 of 4 deliver an agreement in the prescribed form and furnish the required bond and certificate of insurance within ten (l 0) days after the agreement is presented for signature, and start work within ten (10) days after "Notice to Proceed" is issued. 4. Security in the sum of dollars ($ ) in the form of , is submitted herewith in accordance with NOTICE TO BIDDERS. 5. Attached is a Non -Collusion Affidavit of Prime Contractor. 6. The Bidder is prepared to submit a financial and experience statement upon request. 7. The Prime Contractor and Subcontractor(s), which have performed an aggregate of $10,000.00 in work for the City in the current calendar year, are prepared to submit an AAP or Update and an EOC, within ten (10) days of notification that the bid submitted is lowest and acceptable. 8. The Bidder has received the following Addendum or Addenda: Addendum No. Date: / / / / / / 9. The Bidder shall list the MBE/WBE subcontractors, amount of subcontracts and bid items listed on the City of Waterloo Minority and /or Women Business Pre-bid Contract Information Form submitted with this Bid Form. The apparent low bidder shall submit a list of all other subcontractor(s) to be used on this project to the City of Waterloo by 5:00 p.m. the business day following the day bids on this project are due along with the Non- collusion Affidavits of ALL Subcontractor(s). The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer cannot be changed except for the following reasons. 1. The City of Waterloo does not approve the subcontractors. 2. The subcontractors submit in writing that they cannot fulfill their subcontracts 10. The Bidder shall list all equipment available for this project: BID FORM Page 3 of 4 11. The Bidder has filled in all blanks on this proposal. Those blanks not applicable are marked "none" or "NA". 12. The bidder has attached all applicable forms. 13. The owner reserves the right to select alternatives, delete line items, and/or to reduce quantities prior to the Award of Contract due to budgetary limitations. SIGNED: DATE: / / Name and '1'Ale BID FORM Page 4 of 4 STATEMENT OF BIDDER'S QUALIFICATIONS (To be submitted by the Bidder only upon request of the City of Waterloo, Iowa.) All questions shall be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information desired. 1. Name of Bidder. 2. Permanent main office address. 3. When organized. 4. If a corporation, where incorporated. 5. How many years have you been engaged in the contracting business under your present firm or trade name? 6. Contracts on hand: (Schedule these showing amount of each contract and the appropriate anticipated dates of completion.) 7. General character of work performed by your company. 8. Have you ever failed to complete any work awarded to you? If so, where and why? 9. Have you ever defaulted on a contract? If so, where and why? 10. List the more important projects recently completed by your company, stating the approximate cost for each, and the month and year completed. 11. List your major equipment available for the contract. 12. Experience in landscape work similar in importance to the project. 13. Background and experience of the principal members of your organization, including the officers. 14. Credit available: $ 15. Give Bank reference: 16. Will you, upon request, fill out a detailed financial statement and furnish any other infoiniation that may be required by the City of Waterloo, Iowa? 17. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the City of Waterloo, Iowa, in verification of the recitals comprising this Statement of Bidder's Qualifications. STATEMENT OF BIDDERS QUALIFICATIONS PAGE 1 OF 2 Dated this day of , 20 Name of Bidder By: Title: State of ) ) ss County of ) , being duly sworn deposes and says that she/he is Name of Organization and that the answers to the foregoing questions and all statements therein contained are true and correct. Subscribed and sworn to before me this day of , 20 Notary Public My commission expires , 20 STATEMENT OF BIDDER'S QUALIFICATIONS PAGE 2 OF 2 BID BOND KNOW ALL MEN BY THESE PRESENi;S, that we, as Principal, and as Surety are held and firmly bound unto the City of Waterloo, Iowa, hereinafter called "OWNER". In the pend] sum dollars ) lawful money of the United States, for the payment of which sum will and truly be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. The condition of this obligation is such that whereas the Principal has submitted the accompanying bid dated the day of , 20 , l;or NOW, THEREFORE, a) If said Bid shall be rejected, or in the alternate, b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the form specified and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the Owner in liquidation of damages sustained in the event that the Principal fails to execute the contract and provide the bond as provided in the specifications or by law. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid or execute such contract; and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety, have hereunto set their hands and seals, and such of them as are corporations, have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers this day of A.D. 20 Witness Witness (Seal) Principal By (Title) Surety By (Seal) Attorney -In -Fact BID BOND PAGE I OF I NON -COLLUSION AFFIDAVIT' OF PRIME BIDDER State of ) County of ) , being first duly sworn, deposes and says that: 1. He is (Owner), (Partner), (Officer), (Representative), or (Agent) of the Bidder that has submitted the attached Bid; 2. He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; 3. Such Bid is genuine and is not a collusive or sham Bid; 4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the Proposed Contract; and 5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Signature Title Subceyib-uLa.«eLworn/to- 'e,ww/tl% , of , 2014. Suj,vuatwv e, iii My co-cnouiza,%o-0/ e ire NON -COLLUSION AFFIDAVIT OF SUBCONTRACTOR State of ) County of ) , being first duly sworn, deposes and says that: 1. He is (Owner), (Partner), (Officer), (Representative), or (Agent) of hereinafter referred to as the "Subcontractor"; 2. He is fully informed respecting the preparation and contents of the subcontractor's proposal submitted by the subcontractor to pertaining to the 2014 LIFT STATIONS & COMPLAINT MOWINGS WITH 'contract COMPLAINT SNOW REMOVALS in Waterloo, Black Hawk County, Iowa; 3. Such subcontractor's proposal is genuine and is not a collusive or sham proposal; 4. Neither the subcontractor nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other bidder, firm or person to submit a collusive or sham proposal in connection with such contract or to refrain from submitting a proposal in connection with such contract, or has in any manner, directly or indirectly, sought by unlawful agreement or connivance with any other bidder, firm or person to fix the price or prices in said subcontractor's proposal, or to fix any overhead, profit or cost element of the price of prices in said subcontractor's proposal, or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the proposed Contract; 5. The price or prices quoted in the subcontractor's proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Signature Title swinc41)-e ,a#1.d,pworruto-b-ei-r�eivYre't of , 2o/1k Siev. ttwe, My comt,;,5v urs EQUAL OPPORTUNITY CLAUSE (As provided in Executive Order No. 11246) All contractors, subcontractors, vendors and suppliers of goods and services doing business with the City and value of said business equals or exceeds ten thousand dollars ($10,000.00) annually agree as follows: 1. The contractor, subcontractor, vendor and supplier of goods and services will not discriminate against any employee or applicant for employment because of race, color, creed, sex, national origin, economic status, age, mental or physical handicap, political opinions or affiliations. The contractor, subcontractor, vendor and supplier will develop an Affirmative Action program to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, sex, national origin, religion, economic status, age, mental or physical disability, political opinions or affiliations. Such actions shall include but not be limited to the following: a. Employment b. Upgrading c. Demotion or Transfer d. Recruitment and Advertising e. Layoff or Termination f. Rates of Pay or Other Forms of Compensation g. Selection for Training Including Apprenticeship. 2. The contractor, subcontractor, vendor and supplier of goods and services will, in all solicitations or advertisements for employees, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, national origin, religion, economic status, age, mental or physical disabilities, political opinion or affiliations. 3. The contractor, subcontractor, vendor and supplier or his/her collective bargaining representative will send to each labor union or representative of workers which he/she has a collective bargaining agreement or other contract or understanding, a notice advising said labor union or workers' representative of the contractor's commitment under this section. 4. The contractor, subcontractor, vendor and supplier of goods and services will comply with all published rules, regulations, directives, and order of the City of Waterloo Affirmative Action Program Contract Compliance Provisions. 5. The contractor, subcontractor vendor and supplier of goods and services will furnish and file compliance reports within such time and upon such forms as provided by the Affirmative Action Officer. Said forms will elicit information as to the policies, procedures, patterns, and practices of each subcontractor as well as the contractor himself/herself and said subcontractor, vendor and supplier will permit access to his/her employment books, records and accounts to the City's Affirmative Action Officer, for the purpose of investigation to ascertain compliance with this conn act and with rules and regulations of the City's Affirmative Action Program — Contract Compliance Provisions relative to Resolution No. 24664. EQUAL OPPORTUNITY CLAUSE PAGE 1 OF 2 6. In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of such rules, regulations and orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further contracts in accordance with procedures authorized by the City Council. 7. The contractor, subcontractor, vendor and supplier of goods and services will include, or incorporate by reference, the provisions of the non-discrimination clause in every contract, subcontract or purchase order unless exempted by the rules, regulations or orders of the City's Affirmative Action Program, and will provide in every subcontract, or purchase order that said provisions will be binding upon each contractor, subcontractor, or supplier. 8. We, the undersigned, recognize that we are morally and legally committed to non- discrimination in employment. Any person who applies for employment with our company will not be discriminated against because of race, creed, color, sex, national origin, economic status, age, mental or physical disabilities. Signed: Appropriate Official Title Date EQUAL OPPORTUNITY CLAUSE PAGE 2 OF 2 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-203 RESOLUTION PRELIMINARILY APPROVING SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE 2014 LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVALS. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Waste Management Services Superintendent of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the 2014 Lift Stations & Complaint Mowings with Complaint Snow Removals, in the City of Waterloo, Iowa, and WHEREAS, said Waste Management Services Superintendent did file said specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the 2014 Lift Stations & Complaint Mowings with Complaint Snow Removals. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the 2014 Lift Stations & Complaint Mowings with Complaint Snow Removals, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 24th day of March, 2014. ATTEST: Suzy Sch1ares, CMC City Clerlk Ernest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-204 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE 2014 LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVALS, IN THE CITY OF WATERLOO AS APRIL 14, 2014, AT 5:30 P.M. IN THE LAW COURT THEATER AT THE WATERLOO CENTER FOR THE ARTS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Law Court Theater at the Waterloo Center for the Arts in the City of Waterloo, Iowa, at 5:30 p.m. on the 14th day of April, 2014, for the purpose of holding a public hearing on proposed specifications, bid document, form of contract, etc., in conjunction with the 2014 Lift Stations & Complaint Mowings with Complaint Snow Removals, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 24th ATTEST: f March, 2014. Ernest y Sc .res, CMC City Cle k . Clark, Mayor MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, JANUARY 14, 2014 CEDAR VALLEY SPORTSPLEX BOARD ROOM 300 JEFFERSON STREET Chairman Kevin Evans called the meeting to order at 7:31 AM. Present: Kevin Evans, Don Huff, Julie Koch-Hoth and Sharon Samec. Staff present: Paul Huting, Bill Bachman, Chris Dolan, Travis Nichols, Todd Derifield, Bob Etringer and JB Bolger. Also present: Councilman David Jones and Courier Reporter Tim Jamison. Evans called for approval of the agenda. Motion by Koch-Hoth, seconded by Samec to approve the agenda. Ayes: All. Nays: None. Evans called for approval of the 12/10/13 meeting minutes. Motion by Koch-Hoth, seconded by Samec to approve the minutes. Ayes: All. Nays: None. Evans called for approval of the bills. Motion by Huff, seconded by Koch-Hoth to approve the bills. Ayes: All. Nays: None. POLICY FOR SNOW BIKES —Leisure Services Staff would like to institute a policy banning snow bikes from our golf courses. Motion by Koch-Hoth, seconded by Samec for a policy to not allow bicycles on public golf courses and any groomed trails. Ayes: All. Nays: None. Paul Huting and Bill Bachman provided a brief budget update. STAFF UPDATES Arena — Chris Dolan A Young Arena Activity/Attendance Report Dec. 14, 2013 through January 5, 2014 was handed out, which included Public Skate Admissions, Hockey Game Attendance, Daily Walking user numbers and Ice User Group participants. The sound system/video board has been an excellent addition, being used at many events. Forestry/Turf — Todd Derifield Reported that crews are busy with snow removal, equipment maintenance and tree trimming. We received a $20,000 grant from MidAmerican Energy for planting trees again this year. We are finalizing plans and are working with IDNR and MidAmerican Energy for our Plant Some Shade program to be held in the spring. Landscaping at the Sportsplex — trees were planted in the front last fall and will finish additional plantings in the spring. Sports and SportsPlex — Bob Etringer The SportsPlex is getting ready for opening. Cedar Valley Soccer started practicing and is scheduled 7 nights a week through March. The Sportsplex will hold an Open House on Fri, Jan. 17 and will be open for business on Sat. Jan 18. Everything is ready except the gym floor (problem with humidity). Several family memberships have been sold and the interest is good for corporate memberships. Leisure Services Sports programs currently going on include: Adult Basketball, Adult Volleyball and Youth Basketball. Facilities/ Projects — Travis Nichols Crews are busy with snow removal and equipment maintenance on snow removal equipment. Working on indoor repairs at S. Hills. Work continues on Hellman dugouts. Working -on hail damage bid packages for property damaged last April — redo some roofs in parks that were damaged. Dane Lighting started. Submitted Community Development Block Grant application to fund upper Gates Park for a shelter and playstructure. Crews have assisted with the "move in" at the Sportsplex. Golf and Downtown Area Early 2014 Golf season ticket sales information was handed out. Sales were good. Monte at S. Hills and Nate at Gates have purchased golf simulators. Downtown and Golf crews busy with snow/ice removal and golf equipment winter maintenance The next regular Leisure Services Commission Meeting will be held on Tuesday, February 11, 2014 in the SportsPlex board room. Motion by Koch-Hoth, seconded by Samec to adjourn. Meeting adjourned at 8:14 AM. Signed this 4th day of March, 2014. Sharon Samec, Secretary` Auk.. I'S COPY Board Approval 3/a/it/ Council Approval SAO/ MINUTES COMMUNITY DEVELOPMENT BOARD MEETING February 18, 2014 The regular meeting of the Community Development Board was held in the Carnegie Annex Conference Room, 620 Mulberry Street, Waterloo, Iowa and called to order by Chairman Eric Johnson at 4:00 p.m. on Tuesday, February 18, 2014. Members present: Gary Rankin, Maxine Tisdale, Jeri Thornsberry, Sajra Vunic, Jason Verbraken, Robert Tyson and Eric Johnson. Also present: Rudy Jones, Community Development Director, and Nancy Gulick, Community Development Coordinator. A. APPROVAL OF THE AGENDA. The Chairman indicated Board packets were mailed prior to the meeting, and asked for any changes or additions. It was moved by Jeri Thornsberry and seconded by Maxine Tisdale to approve the agenda as mailed. Motion carried. B. INTRODUCTION AND WELCOME TO NEW BOARD MEMBER(S) Chairman Johnson welcomed two new Board members, Robert Tyson and Jason Verbraken to the meeting. Each member of the Board and staff introduced themselves. C. APPROVAL OF THE MINUTES FOR THE REGULAR MEETING JANUARY 14, 2014. The Chairman asked for changes or corrections to the minutes of the last regular meeting on January 14, 2014. It was moved by Maxine Tisdale and seconded by Sajra Vunic to approve the minutes of the regular meeting on January 14, 2014 as mailed. Motion carried. D. OLD BUSINESS 1. Single Family Unit Production — Round 2 Update (Dec. 31, 2012 extended to Dec. 31, 2014). Rudy Jones stated that Iowa Contractor Services have completed their units at the Summerland site. Black Hawk Development has completed his commitment of units, however, one unit still remains to be sold and hopefully closing within 30 days. 2. Single Family Unit Production — Round 3 Update (December 31, 2012 extended December 31, 2014). Rudy Jones explained that Iowa Contractor Services had a commitment of 17 units. Two units remain to be completed at the Summerland site and five at the Van Eaton site. Rudy explained they are close to obtaining financial commitments for the Van Eaton site to begin work there. We have an April deadline to begin construction on the Van Eaton site. Minutes February 18, 2014 Page 2 Chairman Johnson noted if financing is not in place before the March meeting, we may need to shift our focus on the Van Eaton project. 3. Single Family Unit Production — Round 4 Update (March 15, 2013 Extended April 30, 2014). Rudy Jones explained Iowa Contractor Services is working on their financing for 8 units and we hope to get confirmation of this by weeks end. Rudy noted Skogman Homes has 7 or 8 projects presold. Nancy Gulick noted they are planning to close on these homes in April. Rudy Jones noted if ICS doesn't work out for funding, then we have the environmental approval on the area of the Skogman Homes, with a blanket approval to continue building in this area. Chairman Johnson commented that he thought it was a good idea to use this funding to jump start development in the areas of Summerland and the Crossroads area, but these areas have more market -rate potential than some other areas of town. The Chairman indicated he would rather use the funds in a more disadvantaged area of town. Rudy Jones stated he agreed, but other approved sites cannot receive environmental approval as quickly. Chairman Johnson noted there are tax rebates for homeowners in the CURA and CLURA areas of the city. The Chairman noted the funds we are discussing go directly to the developers for incentives to build new construction units in designated areas and assist with infrastructure costs. Rudy Jones explained some of the funds have been used for down payment assistance subsidies for new home owners. Rudy explained that when the projects are complete, we will have about 80 new units within the city. Jeri Thornberry inquired if we need to request an extension for Round 4 since April 30th is the deadline and closing will go into May. Rudy Jones indicated an extension would need to be requested. Gary Rankin inquired about the Van Eaton site, and timing on getting this project underway in time. Rudy Jones explained that he would be in contact with ICS early next week to get the details finalized. 4. Neighborhood Stabilization Program — Round 3 Update (February 28, 2014). Rudy Jones indicated of the three new units in the 900 block of Lafayette, we have closed on the property at 927 Lafayette Street. Two units remain to be sold. We are under contract to start new construction on 1019-1021 Lafayette. Demolition has begun at this site and we have approved the site plan. Questions arose about the design and layout of the new construction home proposed by Connerley Construction. Rudy Jones explained there were some cosmetic items that needed to be clarified. Board members expressed concern once again over one bathroom and no garage. Rudy explained the price point costs have to remain in check because the property must be sold at 50% of median income. Minutes February 18, 2014 Page 3 Jeri Thornsberry inquired about the deadline. Rudy Jones explained the February 28, 2014 date means that the project must be under contract and funds obligated by this date only. The contractor is invoicing us for a substantial portion of the cost next week. Rudy Jones noted demolition has been difficult with frost in the ground up to 5-6 feet. We plan to move forward as quickly as possible to meet the state's requirements. Rudy Jones noted that 1027 Lafayette has accepted our offer and we will be able to rehabilitate this property. Rudy noted he also had a conversation with David Deeds, who owns the unit at 1025 Lafayette. We will be able to impact those two blocks with NSP program funds. We may have the potential to build one more structure in that area. E. NEW BUSINESS: 1. Endorse Rehabilitation Contracts for January 2014. (Copy attached) Chairman Johnson indicated the report was in the Board packet. It was moved by Jeri Thornsberry and seconded by Sajra Vunic to endorse the Rehabilitation Contracts for January 2014. Motion carried. 2. Community Development Week: April 21-25, 2014. Rudy Jones indicated Community Development Week will be April 21-25, 2014. He noted he has been reviewing the information packet and more details will be forthcoming at the next meeting. F. DISCUSSION ITEMS. 1. Budget published in Courier February 2, 2014. Chairman Johnson indicated Maxine Tisdale, Gary Rankin, Sajra Vunic, David Jones and Quentin Hart were on the subcommittee this year. Discussion was held on some of the allocations, specifically the HOME Consortium amount of $75,000 to Cedar Falls. Gary Rankin inquired if we were responsible for the financial oversight of funds allocated to Cedar Falls. Nancy Gulick explained their funding has primarily gone toward the construction of Habitat for Humanity homes. They have to provide their environmental reviews of the Habitat sites and they submit bills with source documentation for each project in order to get reimbursed. Chairman Johnson indicated the Public Hearing will be held at 5:00 p.m. tonight, providing an opportunity for additional input and discussion on the proposed allocations. 2. Resignation Letter. Chairman Johnson asked for a motion to receive and place on file the resignation letter from John Berry as Board member. It was moved by Gary Rankin and seconded by Maxine Tisdale to accept the resignation of John Berry as a member of the Community Development Board. Motion carried. Minutes February 18, 2014 Page 4 Rudy Jones advised he would be traveling with the Cedar Valley Coalition to Washington, D.C. early in March to meet with legislators and congressional staff to review and discuss our local projects. F. ADJOURN MEETING. With no further business to come before the Board, the Chairman adjourned the meeting. Respectfully submitted, Geraldine "Jeri" Thornsberry, Board Secretary Minutes February 18, 2014 Page 5 January 2014 Contracts s'gned J:'lancy-r,7rarat lies1204 rsian r€paRtar;acma s±ynea Cv r rtts CDBG Rehab Program CONTRACT NAVE SPECIAL ST NUMBER ADDRESS REPAIR CONTRACTOR DATE A .MOilN7 Sharon Bauler Jon 1637 505 Harwood furnace, windows, doors, dumping Niedert Construction 1/24/2014 2,840.00 Royce Parker Jon 1644 527 Mildred .Ave windows, plumbing, doors, vinyl siding Brothers 1/912014 24,318.00 Total 27,158.00 Ramp Program CONTRACT NAME SRECIAL.$T NUMBER AGGRESS REPAIR Lending Inst ution DATE Total _ Emergency Repairs Program CONTRACT NAME SPEC.ALIST NUMBER ADDRESS REPAIR CONTRAC-CR CA -E AMC LATT Sharon Grier Mat? 1145 2201 Regal Ave Tub/shower, toilet, sink, repair mirror, grab bars SJ Construction 1117/2014 3,883.00 Total S 3,883.00 EDI Energy Efficiency Program CONTRACT NAME SP=CLAUS NUMBER ADORE SS REPAIR CONTRAC'CR DATE AMOUNT Total $ - HOME Rehabilitation Program CONTRACT NAME SPECLAUS' NUMBER AD..CRESS REPAIR CON-RACCTv DATE AMCJN' Sharon Bauler Jon 1637 605 Harwood Niedert 1;24,2014 23,820.00 Total S 23,820.00 Lead Grant Program CONTRACT NAME SPE V.A.L'S- NUMBER ADC R.EES REPAIR CONTRACTOR DATE AMOUNT Shar .n Bauler Jon - 1637 605 Harwood Niedert Construction 1/24/2014 8,000.00 Royce Parker Jan 1644 527 tdred Ave Brothers 119/2014 8,000.00 Total S 16,000.00 h/D/7,e Coi9Y Board Approval 2Ae7,9 Council Approval�Zy MINUTES COMMUNITY DEVELOPMENT BOARD PUBLIC HEARING FOR CITIZEN INPUT FY2015 CDBG and HOME PROGRAM February 18, 2014 Chairman Eric Johnson called the public hearing to order at 5:00 p.m. in the Community Development Conference Room, 620 Mulberry Street, Waterloo, Iowa. Board Members present: Maxine Tisdale, Jeri Thornsberry, Gary Rankin, Sajra Vunic, Jason Verbraken, Robert Tyson and Chairman Eric Johnson. Also present: Rudy Jones, Community Development Director; Nancy Gulick, Community Development Coordinator; Barb Grant, Executive Director, Operation Threshold; Doreen Mingo, Allen College; and Tim Jamison, Waterloo/Cedar Falls Courier. A. APPROVAL OF AGENDA The Chairman called for a motion to approve the public hearing agenda as mailed. It was moved by Gary Rankin and seconded by Maxine Tisdale to approve the agenda as mailed. Motion carried. The Chairman stated the purpose of the hearing is to receive citizen input and discuss the FY2015 CDBG and HOME Program funding annual allocations for the FY2015 Consolidated Plan One -Year Action Plan. B. RECEIVE AND PLACE ON FILE AFFIDAVIT FOR PROOF OF PUBLICATION FOR NOTICE OF PUBLIC HEARING Chairman Johnson indicated a display ad was published in the Waterloo/Cedar Falls Courier on Sunday, February 2, 2014 announcing the public hearing and circulated a copy for review. It was moved by Jeri Thornsberry and seconded by Jason Verbraken to approve and place on file the affidavit for the notice of public hearing as published in the Waterloo Courier on Sunday, February 2, 2014. Motion carried. C. OPEN PUBLIC HEARING Chairman Johnson called for a motion to open the hearing. It was moved by Maxine Tisdale and seconded by Jeri Thornsberry to open the public hearing. Motion carried. Minutes February 18, 2014 Page 2 Chairman Johnson welcomed participants to the hearing and requested that anyone wishing to comment step to the microphone and indicate their name and organization for the record. Barb Grant, Executive Director of Operation Threshold thanked the Board for their support and indicated she would entertain any questions. Chairman Johnson asked for further comments and there were none. D. CLOSE PUBLIC HEARING The Chairman called for a motion to close the hearing. It was moved by Jeri Thornsberry and seconded by Jason Verbraken to close the public hearing. Motion carried. E. MOTION TO AUTHORIZE PUBLICATION OF 30 -DAY COMMENT PERIOD (MARCH 3 -APRIL 2, 2014) AND SUBMIT RECOMMENDATION TO THE CITY COUNCIL FOR A PUBLIC HEARING — APRIL 21, 2014. Chairman Johnson indicated a motion is needed to authorize publication of the subcommittee's recommendation for a 30 -day comment period, and secondly forward the Board's recommendation to the City Council for their approval. The Chairman noted if there are questions concerning the recommendations for funding, this would be the time to discuss them. We can either proceed with the subcommittee's recommendation as published or we can vary and change the proposal. It was moved by Gary Rankin and seconded by Sajra Vunic, to approve the recommendations made by the subcommittee as published on February 2, 2014 and proceed with the 30 -day comment period — March 3 -April 2, 2014 and submit the Board's recommendation to the City Council for a public hearing on April 21, 2014 as follows: Minutes February 18, 2014 Page 3 FY2015 CDBG AND HOME PROGRAMS COMMUNITY CDBG Organization SubCommittee Recommendation 2-02-14 , ,• `r - Activity Boys & Girls Clubs of the Cedar Valley $ 65,000 New Boiler System City of Waterloo / Leisure Services Dept. - PR #1 $ 52,000 Upper Gates Park Shelter Project Clearance and Demolition $ 25,000 Demolition of Vacant Dilapidated Structures Consumer Credit Counseling Services of NE IA $ $,500 MoneyMap Financial Literacy Emphasizing Home Ownership and Education Emergency Repairs $ 100000 Emergency Repair for Single Family Rehabilitation Eye of the Needle (L.O.F.T.) $ 15,000 "Cooperation=Celebration" Project General Program Administration (20% of allocation) $ 23$'0$0 CDBG Administration Neighborhood Services $ 60,000 City Liaison with Neighborhoods Ramps $ 10,000 Ramps Rehabilitation Administration $ 160,000 Rehabilitation Project Delivery Costs The Salvation Army $ 15,000 Salvation Army Emergency Shelters Single Family Rehabilitation $ 455,319 Single Family Owner -Occupied Rehabilitation TOTAL CDBG REQUESTS $ 1,203,899 HOME Organization SubCommittee Recommendation 2-02-14 Activity City of Cedar Falls $ 50,000 Annual Allocation - HOME Consortium Iowa Heartland Habitat for Humanity (CHDO Request) 15% = $ 65,305 Affordable Single Family Homes - New Construction Operation Threshold - PR #1 $ 40,000 Tenant Based Rental Assistance Program Single Family Rehabilitation $ 274,780 Single Family Owner -Occupied Rehabilitation Administration (10% of allocation) $ 43,537 HOME Administration TOTAL HOME REQUESTS $ 473,622 Chairman Johnson thanked the subcommittee members for their time in attending the meetings and reviewing all the applications. The Chairman noted the 30 -day comment period will be published as noted and the City Council public hearing will be on April 21, 2014. The Chairman stated if the Council Chambers renovation is not complete the meeting may be at the Recreation and Arts Center for this hearing. F. ADJOURN The Chairman indicated there was no further business and adjourned the meeting. Respectfully submitted, Geraldine "Jeri" Thornsberry, Board Secretary Payment voucher prepared by: Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A031714 March 17, 2014 Department: Engineering Vendor Name AECOM Grant/Project Code # 07Spr(714) Address City & State ************************************* Invoice Date Invoice No. Qty/Unit Amount Description G/L Distribution 2/27/14 20(37421199) $352.24 Donald St. Imp. Est # 20 Hwy 63 to 290-07-7500-2103 $88.06 Mildred 1/25/14 thru 2/27/14 205-07-7520-2103 Special Instructions: Submitted By Total $ 440.30 3/17/14 Date Approved By: An Equal Opportunity/Affirmative Action Employer A COM 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 In voices n'ECEIVEa Cost Plus Fixed Fee Progressive Invoice Date: February 27, 2014 Invoice No. 20 (37421199) Invoice Period: 01/25/14 through 02/21/14 Consultant Job No. 60269847 Labor Dollars Overhead Direct Expenses Mileage Copies Survey Equipment Misc. Subtotal Subtotal Rounded Fixed Fee Authorized Contingency Total Authorized Amount Total Billed to Date Remaining Authorized Balance Unauthorized Contingency C11 �' ENGINEERS 1'44.1E00, IA City of Waterloo, Iowa Donald Street Improvements U.S. Highway 63 to Mildred Street, Construction Phase Project No. STP -U-8155(714)--70-07 Contract Cumulative Estimate To Date $ 69,454.50 $ 68,578.23 110, 640.22 106, 923.09 1,812.50 1,364.61 198.00 20.07 750.00 525.00 400.00 4,444.97 Current Period $ 153.77 235.88 $ 183,255.22 $ 181,855.97 $ 389.65 183,260.00 23,380.00 22,266.40 50.65 7,000.00 $ 213,640.00 204,122.37 204,122.37 $ 9,517.63 $ Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 ATTN : JEFF BALES CITY OF WATERLOO WATERLOO WATERLOO, IA 50703 Invoice Date: 27 -FEB -14 Invoice Number: 37421199 Agreement Number: TRN60186260 Agreement Description: STP -U-8155(714)--70-07 Payment Term: 30 DAYS Please reference Invoice Number and Project Number with Remittance Project Number : 60269847 Project Name : WAT-Donald St Construction Phase Engineering Bill Through Date : 25 -JAN -14 - 21 -FEB -14 Labor Multiplier Employee Name/Title Title/Expenditure Date Hours Rate Raw Cost Bernhardt, Mary E Project Support 31 -JAN -14 1.00 26.65 26.65 Lund, Theresa F Senior Technician 14 -FEB -14 4.00 31.78 127.12 Total Labor Multiplier 5.00 OverHead Markup Labor CPFF Total Lump Sum Description Fixed Fee Labor Billed Amt 153.77 153.77 235.88 389.65 Billed Amt 50.65 Total Lump Sum 50.65 Project Total : WAT-Donald St Construction Phase Engineering 440.30 Invoice Summaries Total Current Amount : Retention Amount : Pre -Tax Amount : Tax Amount : 440.30 0.00 440.30 0.00 Total Invoice Amount : 440.30 Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A042414 March 17, 2014 Vendor Address City & State AECOM ************************************* Department Grant/Project Code # 07H63ENGR Invoice Date Invoice No. Qty/Unit Amount Description G.L. Distribution 2/27/14 12(37421201 Est # 12 Special Instructions $2,573.95 Cont 790 US Hwy 63 (Newell to Donald $643.49 On -Call Post Design Services est 12 1/24 - 2/21/14 TOTAL 3,217.44 3/17/14 Submitted By Date Approved By An Equal Opportunity/Affirmative Action Employer 290-07-7520-2103 411-07-7520-2103 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 A :CBM Date: February 27, 2014 Invoice No. 12 (37421201) Invoice Period Covered: 01/24/14 through 02/21/14 Consultant Job No. 60288257 Labor Dollars Overhead Direct Expenses Mileage Copier Miscellaneous Ritland+Kuiper Landscape Architects Robinson Engineering Co. Subtotal Subtotal Rounded Fixed Fee Authorized Contingency Total Authorized Amount Total Billed to Date Remaining Authorized Balance Unauthorized Contingency AECOM Contract Estimate $30,962.40 49,539.84 0.00 114.00 260.00 9,800.00 10,400.00 $101,076.24 $101,075.00 10,850.00 0.00 $ 111,925.00 77,590.94 $34,334.06 $8,800.00 Invoice City of Waterloo US Highway 63 Improvements Newell Street to Donald Street On -Call Post Design Services Client Contact Eric A. Thorson, P.E. Federal Project No. NHSX-63-6(69) -3H-07 Cumulative to Date $22,796.26 35,106.28 25.99 205.10 12.50 6,542.50 5,375.00 Current Period $629.72 969.78 0.00 0.00 0.00 1,410.00 0.00 $70,063.63 $3,009.50 7,527.31 207.94 $77,590.94 $3,217.441 V" 01< Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 Vouchers Prepared by Pauline C CITY OF WATERLOO PAYMENT VOUCHER March 17, 2014 Batch No. Keyed By: Vendor AECOM Department: Engineering Address Grant/Project Code# City & State Invoice Date INv# 2/27/14 Special Instructions: 37421191 Est No. 1 Qty/Unit 9002 A032414 Amount Description G/L Distribution 937.16 City Contract # 855 Fourth Street Bridge & Wall Repair Start to 2/21/14 CRS Est # 1 412-07-7400-2161 Total $ 937.16 CEJ GLC �✓i �,�v4 �'� 04/17/14 Submitted By Date Approved By: Date An Equal Opportunity/Affirmative Action Employer A COM Invoice To: Mr. Eric Thorson City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 Invoice Date: February 27, 2014 Project Number: 60311495 Invoice No: 37421191 Your Authorization: Professional Service Agreement Dated November 5, 2013 Fourth Street Bridge and Wall Repairs CRS Waterloo, Iowa Progress Billing: Project Start Through February 21, 2014 Classification Project Professional Senior Technician Project Support Direct Expenses Total Costs to Date Less Previous Billing TOTAL AMOUNT DUE Hours Amount 4.00 3.00 0.25 628.48 289.83 18.85 $937.16 0.00 Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 piGINEE djLOO, JARS An Equal Opportunity/Affirmative Action Employer 0 CD D 0 0 W 0 Co) suOi4on4sul leloadg 0 D r 0) 0) CD 17148Z/Z - Z6/06 { 0) 0) W 0) _a —a Q, CO CD O 0 73 N N VJ (n r- 5 5 CD 0 0 0 5 m 0 3 CD ✓ ✓ C) aged aolonul 'ON aolonul 0 C D 0 0 CD C) 0 uognqu sla .-1.0 C) < ns Qo m 8 - co sli z CU N m m C) 0 G) 0 a) 0 T� V 0 CD 0 C� C) 0 0. m .171-0Z 'LI. gOJBW b2H0f1OA IN2WAVd 0 aired iq paJedaad Jegonon 0012131VM AO AlIO O 0) -Da CDO CO AXOM Invoice To: 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 Date: March 7, 2014 Mr. Eric Thorson Project Number: 60181718.2X City of Waterloo 715 Mulberry Street Invoice No: 37423205 Waterloo, Iowa 50703 Your Authorization: Supplemental Agreement No. 1 Dated August 15, 2011 Railroad Spur Line for Secor Investments, LLC Construction Review Services City of Waterloo, Iowa Final Billing: October 12, 2013 through February 28, 2014 Classification Hours Amount Senior Professional 17.50 $3,431.43 Project Professional 56.50 8,059.87 Staff Professional 0.00 0.00 CAD/GIS Operator 5.50 390.28 Senior Technician 102.00 9,230.01 Technician 37.00 2,763.86 Project Support 27.25 2,088.09 Direct Expenses 723.12 Total Costs to Date $26,686.66 Less Previous Billing 26,022.87 TOTAL AMOUNT DUE f4q �Jfs Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 Invoice CITY OF WATERLOO PAYMENT VOUCHER March 17, 2014 Vendor No. Vendor Name Croell & Subsidiaries, Inc. Address 2010 Kenwood Ave City & State PO Box 363 New Hampton, IA 50639 ************************************* Department: Engineering Grant/Project Code # 07STR(711) Invoice No. Qty/Unit Amount Description Invoice Date G/L Distribution 9002 A031714 3/4/14 19 4,603.68 W Shaulis Rd/Ans Ave Est No. 19 290-07-7500-2165 1,150.92 Supplemental # 2 205-07-7500-2165 STP -U-81545(711)--70-07 Contract 784 Special Instructions: Submitted By Total $ 5,754.60 3/17/14 Date Approved By: Date An Equal Opportunity/Affirmative Action Employer ly?` KIRKHAM �MI MICHAEL Arizona • Colorado Iowa • Kansas • Nebraska CONTRACTOR'S PROGRESS ESTIMATE NUMBER 19 PROJECT: West Shaulis Road / Ansborugh Avenue DATE: March 4, 2014 STP -U-8155(711)--70-07 OWNER: City of Waterloo, Iowa CONTRACT FOR: PCC Paving CONTRACTOR: Croell & Subsidiaries, Inc. 2010 Kenwood Ave. PO Box 363 New Hampton, IA 50659 www.kirkham.com ENG: Kirkham Michael Greg Cabalka, P.E. 11021 Aurora Avenue Urbandale, Iowa 50322 DOT CONTRACT DATE: February 16, 2012 DOT CONTRACT ID: 07-8155-711 *See attached schedule for quantities done to date. I have reviewed this estimate and it appears to be correct. KIRKHAM, I HAEL & ASSOCIATES By: Approved: C s strgptipn Engineer wner) Date: Sl s/ /el 11021 Aurora Avenue • Des Moines, IA 50322 • (515) 270-0848 • FAX (515) 270-1067 faej Division 1: City of Waterloo Division 2: Waterloo Water Works Project Total: Total Completed and Stored to Date: $2,682,593.09 $811,239.67 $3,493,832.75 Retained: (Maximum $30,000) $9,963.05 $20,036.95 $30,000.00 Previous Estimates: $2,666,875.44 $791,202.72 $3,458,078.16 Due Contractor This Estimate: $5,754.60 ------ $5,754.60 '\; I have reviewed this estimate and it appears to be correct. KIRKHAM, I HAEL & ASSOCIATES By: Approved: C s strgptipn Engineer wner) Date: Sl s/ /el 11021 Aurora Avenue • Des Moines, IA 50322 • (515) 270-0848 • FAX (515) 270-1067 faej CITY OF WATERLOO, IA PROJECT: West Shanlis Road Phase 2 CONTRACTOR: Croell and Subsidiari ESTIMATE OF CONSTRUCTION COMPLETED PARTIAL PAYMENT NO.19 PROJECT NO. CONTRACT ID STP -U-8155(711)-70-07 07-8155.711 DATE: PARTIAL PAYMENT NO. LINE NO. ITEM NUMBER DESCRIPTION UNIT UNITS 19 AMOUNT PLAN QUANTITY DIVISION 1 DIVISION 2 AUTHORIZED DIVISION 1 QUANTITY DIVISION 2 CONSTRUCTED TO DATE UNIT TOTAL DIVISION 1 DIVISION 2 PROJECT PRICE DIVISION 1 0010 2101-0850001 CLEARING 8 GRUBBING ACRE 1.500 1.500 2.000 2.000 5,000.00000 DIVISION 2 0020 2102-2710070 EXCAVATION, CLASS 10, RDWY 8 BORROW CV 81693.000 81693.000 84359.500 84359.500 S 110,000.00 0030 21024580000 LOCATING TILE LINES STA 7.500 7.5001 2,60000 1219,334.70 0041 2105-8425015 TOPSOIL STRIP SALVAGE 6 SPREAD CV 16738.000 16738.000 38.390 16738.000 38.390 16738.000 1 200.00000 5 3.00000 57,678.00 0050 2107-0875000 COMPACTION W/MOISTURE & DENSITY CONTROL CV 16745.000 16745.000 17024.600 17024.650 1 0.30000 150,214.00 0080 2115-0100000 MODIFIED SUBBASE CY 6772.000 6772.000 6804.705 6804.705 I 31,40000 15,107.40 0070 2121-7425020 GRANULAR SHOULDERS, TYPE B TON 3309.000 3309.000 4133.860 4133.860 1 15.70000 1213,667.74 0080 2123-7450000 SHOULDER CONSTRUCTION, EARTH STA 108.100 108.100 108.100 108.100 1 120.00000 164,901.60 0090 2301-1032080 STANDARD OR SLIPFORM PORTLAND CEMENT PAVEMENT, CLASS C CLASS 2 DURABILITY, BIN SY 33198.000 33198.000 33445.040 33445.040 I 25.89000 112,972.00 0100 2301.4911722 PORTLAND CEMENT CONCRETE SAMPLES LUMP 1600 1000 1000 1.000 1 2,000.00000 1865,892.09 0110 2303-000010D HOT MIX ASPHALT MIXTURE, COMMERCIAL MIX (INCLUDES ASPHALT BINDER), AS PER PLAN TON 71.700 71.700 101.630 101.630 S 250.00000 12,00400 0120 2315-8275025 SURFACING DRIVEWAY, CLASS A CRUSHED STONE TON 817.000 817.000 833.460 833.400 S 15.70000 525,407.55 0130 2401.6745810 RMVL OF SIGN EACH 5.000 5.000 5.000 5.000 1 125.00000 113,005.32 0140 2401-6750001 REMOVALS AS PER PLAN LS 1.000 1.000 1.000 1.000 1 4,000.011000 1625.00 0150 2402-0425031 GRANULAR BACKFILL TON 141.000 141.000 308.600 308.600 1 21.00000 14,00000 0180 2402.2720000 EXCAVATION CL 20 CY 475.000 475.000 735.000 735.000 5 5.00000 16,480.60 0170 2415-2111005 PRECAST CONCRETE BOX CULVERT, 10 FT. X 5 FT. LF 290.000 290.005 290.000 290.000 5 408.00000 13,675.00 0180 2415-2201005 PRECAST CONCRETE BOX CULVERT STRAIGHT END SECTION, 10 FT. X 5 FT. EACH 4.000 4.000 4.000 4.000 5 11,200.00000 1118,320.00 0190 2416-0100015 APRONS, CONCRETE, 151N. DIA EACH 23.000 23.000 23.000 23.000 S 295.00000 144,800.00 0200 2416-0100018 APRONS, CONCRETE, 18 IN. DIA EACH 10.000 10.000 10.000 10000 1 325.00000 16,785.00 0210 2416-0100036 APRONS, CONCRETE, 3B IN. DIA EACH 10.000 10.000 12.000 12.000 S 665.00000 13,25000 0220 2416-1160018 CULVERT, CONCRETE ENTRANCE PIPE, 18 IN. DIA. LF 409.000 409.000 408.000 408.000 I 27.00000 11,980.00 0230 2418-1180038 CULVERT, CONCRETE ENTRANCE PIPE, 38 IN. DIA. LF 500.000 500,000 664.000 664.000 0 111,016.00 0240 2435-0250510 INTAKE, SW -505 MODIFIED EACH 25.000 25,000 25.000 25.000 48.00000 5 3,275.00000 031,872.00 0250 2502-8212100 SUBDRAIN PLASTIC PIPE 6 IN LF 10331.000 10331.000 10631.000 10631.000 5 5.70000 581,875.00 0280 2502-0212112 SUBDRAIN CONC PIPE 12 IN LF 820.000 820.000 928.000 928.090 S 564596.70 0270 2502-0220193 SUBDRAIN OUTLET (RF -19C) EACH 51.000 51.000 51.000 51.000 23.00000 1 121,344.00 0280 25025220196 SUBDRAIN OUTLET, RF -19E EACH 1.000 1.000 1.000 1.000 100.00000 0 250.00000 15,100.00 0290 2503-0114215 STORM SEWER GRAVITY MAIN, TRENCHED, RCP, 2000D (CLASS III), 15 IN. LF 2016.000 2016.000 1992.500 1992.500 5 2175000 1250.00 0300 2503-0114218 STORM SEWER GRAVITY MAIN, TRENCHED, RCP, 2000D (CLASS III), 18 IN. LF 32.000 32.000 32.000 32.000 S 29.00000 147,321.88 0310 25084084000 PLOWABLE MORTAR CY 64.000 64.000 52.500 52.500 1 5928.110 0320 2507-3250005 ENGINEERING FABRIC SY 238.000 238.000 757.100 757.100 85.00000 S 5.00000 14,462.50 0330 25075800061 REVETMENT, CLASS E TON 130.000 130.000 343.650 343.650 I 50.00000 13,780.50 0340 25105745850 REMOVAL OF PAVEMENT SV 10148.000 10148.000 10135.100 10135.100 1 117,182.50 0350 2511-0302500 RECREATIONAL TRAIL, PORTLAND CEMENT CONCRETE, 6 IN. SY 8552.0W 8552.000 8603.500 8603.500 3,80000 S 138,513.38 0380 2511-0310100 SPECIAL COMPACTION OF SUBGRADE FOR RECREATIONAL TRAIL STA 79.300 78.300 78.300 78.300 20.45000 5 20000000 0171,94158 0370 2511-7526008 SIDEWALK, P.C. CONCRETE, 6 IN. SY 53.900 57.900 33.100 33.100 S 115,660.00 0380 2511-7528101 DETECTABLE WARNINGS SF 113.200 113.200 80.000 80.000 32.00000 1 30.00000 11,059.20 0380 2516-2475007 DRIVES PCC TIN SY 85.800 85.800 91.820 91.820 1 34.00000 12,800.00 0400 25185910000 SAFETY CLOSURE EACH 4.000 4.000 4.000 4.000 S 75.00000 13,121.88 0410 25194200040 REMOVAL AND REINSTALLATION OF FENCE, FIELD LF 2730.000 2730.000 1200.000 12011.000 I 1.00000 0300.00 0420 2524-9275100 POSTS WOOD - TYPE A/B SIGNS 4 INX4 IN LF 52.000 192.000 192.000 192.000 S 20.00000 11,200.00 0430 2524-0325001 TYPE A SIGNS ALUM SF 25.000 93.500 93.500 93.000 S 53,840.10 0440 25265285000 SURVEY CONSTRUCTION LS 0.895 0.105 0.895 0.105 0.895 0.105 1000 20.00000 1 13,300.00000 11,870.00 0450 2527.9283109 PAINTED PAVEMENT MARKING, WATERBORNE OR SOLVENT -BASED STA 57.920 57.920 65.415 65.415 1 40.00000 511,900.00 51,400.00 0460 25285445110 TRAFFIC CONTROL LUMP 1.000 1.000 1.000 1.000 1 2,550.00000 52,616.60 0470 25334980005 MOBILIZATION LUMP 0.972 0.028 0.972 0.028 0.972 0.028 1,000 1 125,000.00000 12,550.00 1121,500.00 13,500.00 0480 2554-0112020 WATER MAIN, TRENCHED, DUCTILE IRON PIPE (DIP), 20 IN, LF 09,963.05 0490 2554-0142020 WATER MAIN WITH CASINO PIPE, TRENCHLESS, DUCTILE IRON PIPE (DIP), 20 IN. LF LESS PREVIOUS PAYMENTS 0500 2554-0203000 FITTINGS BY WEIGHT, DUCTILE IRON PIPE LBS S - 0510 2554-0204110 WATER SERVICE STUB, COPPER, I IN. EACH 0520 2554-0207000 VALVE, GATE, DIP, EACH 0530 2554-0210201 FIRE HYDRANT ASSEMBLY, WM-201 EACH 0540 2601-2634100 MULCHING ACRE 20.750 0550 2601.2636043 SEEDING 8 FERTILIZING (RURAL) ACRE 20.750 0560 2502-0000020 SILT FENCE LF 7907.000 0570 2802-0000030 SILT FENCE FOR DITCH CHECKS LF 743.000 0571 2401-6750001 REMOVALS AS PER PLAN LS 1.000 0872 2418-1262036 CULVERT, CONCRETE PIPE, 2000D, TRENCHLESS, 36 IN. DIA. LF 80.000 0580 2602-0010010 MOBILIZATIONS, EROSION CONTROL EACH 1.000 0590 2602-0010020 MOBILIZATIONS, EMERGENCY EROSION CONTROL EACH 1.000 8001 2599-9999009 Remove Field Tile LF 2900.000 8002 2502.8212108 Subdraln Plastic Pipe, SIN LF 900.000 8003 2504.0200806 Sanitary Sewer Service Stub With Riser, PVC, 6 IN. LF 160.000 8004 2601-2642100 Stabilizing Crop - Seed 8 Fertilize ACRE 6.000 8005 2601.2634100 Mulching ACRE 6.000 8006 2210-0475280 Base, Macadam Stone TON 250.000 8007 2213.7100400 Relocation of Mall Box EACH 5.000 8008 2528-0445110 Traffic Control LS 1.000 8009 2528-8445113 Naggers EACH 15.000 801D 2435-0251218 Intake, SW -512, 18 IN. EACH 2.000 8011 2599-9999005 Inlet Protection EACH 25.000 6012 2599-9999005 Red Flag Assemblies, Aluminum EACH 4.000 8013 2599-9999009 3" PVC Conduit (Schedule 80) LF 90.000 8014 2599-9998010 Extra Grading for Ditches/Entrances LS 15625.500 8015 2410.1160018 CULVERT, CONCRETE ENTRANCE PIPE, 18 IN, DIA. LF 96.000 8016 2416.0100018 APRONS, CONCRETE, 18 IN. DIA EACH 6.000 8017 2554-02070013 Additional 20" Gate Valves -Install Only EACH 8018 2599.9999005 Erosion Control Intake Inserts EACH 200.000 8019 2601.2636044 SEEDING 8 FERTILIZING (URBAN) ACRE 4.400 8020 2601-2834150 MULCHING, WOOD CELLULOSE FIBER ACRE 4.400 8021 2601-2833100 MOW ACRE 43.420 8022 2599.9999010 DRIVEWAY INSTALLATION - ANSBOROUGH LS 2281.60 8023 2525.0000100 TRAFFIC SIGNALIZATION LS 16077.60 8024 2518.6891820 PERMANENT ROAD CLOSURE, URBAN, 01-182 EACH 1.000 6025 2527.9263104 PAINTED PAVEMENT MARKING, WATERBORNE OR SOLVENT -BASED STA 7.660 8026 2802-0000309 PERIMETER AND SEDIMENT CONTROL DEVICE, 9IN, DIA. LF 825.000 TOTAL CONTRACT AMOUNT PLUS CHANGE ORDERS 53,226,595.17 THIS PARTIAL PAYMENT 55,754.60 TOTAL PARTIAL PAYMENTS 53,458,079.16 BALANCE REMAINING (LESS RETAINAGE) N/A Percent Complete 108.28% PREPARED BY: Kirkham Michael CONTRACTOR: Croell and Subsidiaries, Inc. CHECKED BY (CITY): 7908.050 110.000 7870.000 1.000 7.000 4.000 7908.000 8094.830 8094.830 S 75.50000 $611,159.67 110.000 110.000 110.000 5 410.00000 045,100.00 7870.000 8375.000 8375.000 S 4.00000 1.000 1.000 1.000 S 1,800.00000 533,500.00 $1,800.00 7.000 8.000 8.000 5 11,625,00000 593,1100.00 4.000 4.000 4.000 5 3,800.00000 $15,200.00 20.750 43.810 43.810 S 700.00000 130,667.00 20.750 24.140 24.140 0 410.00000 59,897.411 142.850 7907.000 23251.143 142.807 23394.000 S 1.40000 032,551.60 0200.00 743.000 2816.000 2816.000 $ 1.85000 55,209.60 1.000 1.000 1.000 $ 4,800.00000 04,800.00 80.000 80.000 80.000 $ 385.00000 $30,800.00 1.000 14.000 14.000 $ 500.00000 $7,000.00 1.000 1.000 1,006 S 1,000.00000 51,000.00 2900.000 4580.0 4580.000 s 5.50000 $25,190.00 900.000 1669.0 1669.000 17.60000 529,374.40 160.000 160.00 160.000 24.20000 03,872.00 6.000 29.71 29.710 $ 313.50000 09,314.09 6.000 28.68 28.680 5 770.00000 512,083.60 250.000 657.55 657.550 $ 27.90000 018,082.63 5.000 5.0 0.000 S 385.00000 51,925.00 1.000 LO 1.000 $ 4,950.00000 54,950.00 15.000 7.0 7.000 5 324.50000 52,271.50 2.000 2.0 2.000 S 1,980.00000 $3,960.00 25.000 25.0 25.000 5 220.00000 05,500.00 4.000 4.0 4.000 S 82.50000 $330.00 90.000 90.0 90.000 S 5.50000 0495.00 10620.500 15625.5 15629.000 $ 1.00000 515,625.50 96.000 96.0 96.000 95.00000 55,280.00 6.000 6,0 6.000 S 550.00000 33,300.00 2.000 2.000 2.0 2.000 5 3,190.00000 00.00 $6,380.80 2110.000 200.0 200.1100 $ 27.50000 $9,500.00 4.400 5.33 5.330 5 1,100.00000 05,863.00 4.400 4.3 4.300 S 3,355.00000 $14,426.50 43.420 43.42 43.420 123.70000 50,373.23 2281.60 2281.60 2281.600 S 1.00000 $2,281.60 16077.60 16077.60 16077.600 $ 1.00000 516,077.60 1.000 1.00 1.000 S 715.00000 5715.00 7.660 7.66 7.660 S 220.00000 51,680.20 825.000 820.00 825.000 $ 2.92000 52,409.00 TOTALS: DIVISION 1 DIVISION 2 $2,682,593.09 5811,239.67 • null Change Order to Total Out TOTAL $2,682,093.09 5811,239.67 RETAINAGE 3% 09,963.05 120,036.95 TOTAL LESS RETAINAGE 52,672,630.04 5791,202.72 LESS PREVIOUS PAYMENTS 62,666,875.44 5791,202.72 AMOUNT DUE 55,704.60 S - PROJECT TOTAL: 03,493,832.75 RETAINAGE 3% 030,000.00 TOTAL LESS RETAINAGE $3,463,832.75 LESS PREVIOUS PAYMENTS 03,458,078.16 AMOUNT DUE $5,754.60 Voucher Prepared by Pauline C CITY OF. WATERLOO 9002 PAYMENT VOUCHER A032414 March 17, 2014 Vendor Name INRCOG Address 229 Park Avenue City & State Waterloo, IA 50703 Invoice Date ************************************* Department Engineering Grant/Project Code # 07LTF 5007 Invoice No. Qty/Unit Amount Description G.L. Distribution 2/20/14 16918 2/20/14 13919 2/20/14 16920 Special Instructions nr✓ Submitted By Administrative Services Corn $1,070.73 EDA Commericail Lift Station EDA 290-07-5300-2103 $4,005.57 CDBG Commercial Lift Station CDBG 290-07-5300-2103 $1,603.13 CDBG Residential Lift Station CDBG 290-07-5300-2103 November expenses TOTAL 6,679.43 3/17/14 Date Approved By Date An Equal Opportunity/Affirmative Action Employer INRCOG Iowa Northland Regional Council Of Governments Sold To: Waterloo City Hall 715 Mulberry Street Waterloo, IA 50703 Iowa Northland Regional Council of Govts 229 E Park Ave Waterloo, IA 50703 Phone: 319 235-0311 Fax: 319 235-2891 Page: 1 Invoice Number: 16918 Invoice Date: 02/20/14 Due Date: 04/06/14 Customer ID: WATERLOO Item Code Description Quantity January expenses - EDA Commerical Lift Station 34300SALARY Salary & Fringe Benefits 34300ADMIN Allocated Administrative Services Please remit to: INRCOG 229 E Park Ave Waterloo, IA 50703 Unit Price Extended Amount 1.00 817.28 817.28 1.00 253.45 253.45 Item Total: 1,070.73 PLEASE PAY THIS AMOUNT: $ 1,070/3 4/11, '4K •11.1) lirtr INRCOG Iowa Northland Regional Council Of Governments Sold To: Waterloo City Hall 715 Mulberry Street Waterloo, IA 50703 Iowa Northland Regional Council of Govts 229 E Park Ave Waterloo, IA 50703 Phone: 319 235-0311 Fax: 319 235-2891 Page: 1 Invoice Number: 16919 Invoice Date: 02/20/14 Due Date: 04/06/14 Customer ID: WATERLOO Item Code Description Quantity Unit Price Extended Amount January expenses - CDBG Commerical Lift Station 36300SALARY Salary & Fringe Benefits 1.00 3,015.58 3,015.58 36300TELEPHO Telephone/Internet 1.00 0.30 0.30 3630000PY Copy Expense 1.00 1.05 1.05 36300ADVERT Advertising & Notices 1.00 28.22 28.22 36300ADMIN Allocated Administrative Services 1.00 960.42 960.42 Item Total: 4,005.57 PLEASE PAY THIS AMOUNT: $ 4,005.57 Please remit to: INRCOG 229 E Park Ave Waterloo, IA 50703 4,44) rth. INRCOG Iowa Northland Regional Council Of Governments Sold To: Waterloo City Hall 715 Mulberry Street Waterloo, IA 50703 Iowa Northland Regional Council of Govts 229 E Park Ave Waterloo, IA 50703 Phone: 319 235-0311 Fax: 319 235-2891 34 ,: ni t tom% Page: 1 Invoice Number: 16920 Invoice Date: 02/20/14 Due Date: 04/06/14 Customer ID: WATERLOO Item Code Extended Amount Description Quantity Unit Price January expenses - CDBG Residential Lift Station 37300SALARY Salary & Fringe Benefits 37300ADMIN Allocated Administrative Services Please remit to: INRCOG 229 E Park Ave Waterloo, IA 50703 1.00 1,244.84 1.00 358.29 1,244.84 358.29 Item Total: 1,603.13 PLEASE PAY THIS AMOUNT: $ 1,603.13 Prepared by Pauline Closson CITY OF WATERLOO 9002 PAYMENT VOUCHER A032414 March 17, 2014 Vendor Peterson Contractors Address City & State Batch No. Vendor: 5419 Keyed By: Department: Engineering Grant/Project Code# Invoice Date Invoice # Qty/Unit Amount Description G/L Distribution 2/20/14 94004 $ 4,362.89 11th Street Bridge Repairs 413-07-7400-2161 (Add'I materials needed for repairs) 1/22 & 1/24/14 Special Instructions: (y )5%, Submitted By Total $ 4,362.89 03/17/14 Date Approved By: Date An Equal Opportunity/Affirmative Action Employer Peterson Contractors, Inc. INVOICE 104 Black Hawk Street . ✓ =- � 4+�d P.O. Box A Invoice # 94004 Reinbeck, Iowa 50669'' � Invoice Date 2/20/2014 Phone: 319-345-2713 ' P.O. # Fax: 319-345-2991\,' Ordered by Wayne Castle General and Grading Contractors Phone Number Bill to City of Waterloo Engineering Department Address 715 Mulberry Street City Waterloo, IA 50703 Job Name and Location 11th Street Bridge Repair 1-22 & 1-24-14 Description of Work Quantity Description of Work Price Amount Supervisor Time (Ron) $ 400.00 Weld Expansion Joint $ 291.20 Portable - shim bridge for new abuttment plate $ 2,366.69 torch holes for plug welding, weld top side of lip across 2 lanes 14.50 Hours Labor - snow removal/assist with plates and $ 90.00 $ 1,305.00 welders No Sales Tax - New Construction Subtotal $ 4,362.89 Taxable $ - Iowa State Sales Tax 6% $ - Local Option Tax 1% - District: TOTAL DUE $ 4,362.89 c.,14...--cos WwL. •4- 24-1 City Clerk Use Only Finance Committee /'Approval Date 00 ation Request Form erFinance Comrfrfttee pf e City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 3,000 NTE plus est. shipping costs of $ N?A to pay for or purchase further repairs to the expansion joint plate at the southeast end of the 11th St. bridge. This purchase or expenditure is being made because: The recent extreme cold weather broke the welds on the previous temporary repairs done in November. Joint plat needs to be rewelded to the structure. Vendor selected for this purchase: Peterson Contractors, Inc of Reinbeck, Iowa X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: PCI made the previous repairs and has worked with AECOM to determine the best temporary repair for this joint. PCI estimate 1 -day of work. Traffic control to be provided by the City. Prior Committee Actions (Dates): Temporary repairs - 11/12/2013 Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 413-07-7400-2161 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfu I sub'. itt:-e , ry n re Dept Heaor e ignee) Date (Signature Finance Dept. Review) Date nnnriiac\fnm,s\11th St Bridae Repairs 1-20-14.xlsx (Mar 2010) Sanitation (ProjectCode) $ 180,000.00 177, 980.84 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3/3M1- • The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 1,362.89 plus est. shipping costs of $ N/A to pay for or purchase additional materials needed during repairs of the 11th Street bridge expansion joint in January 2014 This purchase or expenditure is being made because: Existing joint plate was in too poor of a condition to be reused. Contractor obtained new plating for joint plate raising total cost beyond previously approved amount of $3,000. Vendor selected for this purchase: Peterson Contractors, Inc of Reinbeck, Iowa X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: additional work needed beyond limit of previously approved expenditure Prior Committee Actions (Dates): Further Bridge repairs - 1/14/2014 4.1-6 CCc) Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax Bonds Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 413-07-7400-2161 (Fund - Department - Activity - Account Number) Sanitation (Project Code) in which the budgeted amount is $ 180,000.00 and the current available balance is Respectfully submitted, 7"-- i4lari,"V L /a5 l T /li ./ / _/`j.�ijr 7 . , (Signature Dept. Head or Designee) °Date (Sigrlafure Finance Dept. Review) Date $ 176,617.95' K:\shared goodies\forms111th Street bridge_additional money.xlsx (Mar 2010) Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A032414 March 17, 2014 Vendor No. Department: Engineering Vendor Name Story Construction Grant/Project Code # Address 300 South Street Engineering City & State Ames, IA 50010 Invoice Date Batch NO. Keyed by: Invoice No. Qty/Unit Amount Description GL Distribution Waterloo Stormwater Lift Stations Contract # 831 3/7/14 Est# 9 $152,023.56 Westfield, Vinton, Virden Creek Est # 9 Period to: 2/28/14 100% Reimburseable Gary Iverson @ INRCOG is requesting Reimbursement TOTAL 152,023.56 Special Instructions /lel Y ;�/` a'14,11>1L-' 3/14/14 Submitted By Date An Equal Opportunity/Affirmative Action Employer 290-07-5300-2171 Approved By Document 0702TM Application and Certificate for Payment TO OWNER: City of Waterloo PROJECT: 715 Mulbe:rry Street Waterloo, IA 50703 FROM Story Construction Co. CONTRACTOR: 300 South Bell Avenue, P. 0. Box 1668 Ames, Iowa 50010-1668 1992 oiasd, i.4c;4,4) 27151 s VIA ARCHITECT: Waterloo Storm Water Lift Station Waterloo, Iowa Stanley Consultants 225 Iowa Avenue Muscatine, IA 52761 CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. Continuation Sheet, ATA Document G703, is attached. 1. ORIGINAL CONTRACT SUM . .... . . . .. . . . ..... ...... . $ 2. NET CHANGE BY CHANGE ORDERS ..... .... „ ... . ...... $ 3. CONTRACT SUM TO DATE (Line 1 ±2) 4. TOTAL COMPLETED & STORED TO. DATE (column Con 0703) $ 2,999,568.70 5. RETAINAGE: a. 5 % of Completed Work (Column, D +E on 0703) b. 5 % of Stored Material (Column F on 0703) APPLICATION NO: 009 PERIOD TO: February 28, 2014 CONTRACT FOR: General Construction CONTRACT DATE: PROJECT NOS: / 3617! Distribution to: OWNER: ARCHITECT: CONTRACTOR: FIELD: OTHER: 3,115,000,00 80,519.32 3,195,51.9.32 The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this Application for PElympt has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current pa hown herein i now due. CO By: State o OR: Subscribe ind sworn to biXrs,v, me this?, day of// '77 / 7/0 Notary Pub i,eiz2„/ t, My Comtnissio expires: 1 1 4, • ,,Z1// ARCHITECT'S CERTIF ATE FOR PAYMENT In accordance with the Contract Documents, based on on-site observations and the data comprising this application, the Architect certifies to the Owner that to the best of the Architect's knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CER.111'1ED. CC 7‘ 3iir AMOUNT CERTIFIED 152,023.56 345,929.06 (Attach explanation (famount certified deers fi-om the amount applied. Initial all figures on this Application and on the Continuation Sheet that are changed to conform with the amount certified.) ARCHITECT: DtpallysNnedbyONNINADIN DN NN,Dankl Miler o.Stanley By: Daniel Miller=zz.,—.-- Date: 7 March 2014 Date la 3 tos This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. Date: SA CAMP Count of: Story c• Commission Number 196631 m ' 133,377.59 16,600.85 Total Retainage (Lines 5a + 5b or Total in Column I Of 0703) $ 6, TOTAL EARNED LESS RETAINAGE . . . . .. . ...... $ (Line 4 Less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMNT. ... ..... $ (Line 6 from prior. Certificate) 8. CURRENT PAYMENT DUE .. .. 9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Line 6) 149,978.44 2,849,590.27 2,697,566.71 152,023.56 CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in previous months by Owner $ 88,614.32 $ 8,095,00 Total approved this Month $ 0.00 $ 0.00 TOTALS $ 88,614.32 $ 8,095.00 NET CHANGES by Change Order S 80,519.32 AIA Document G702TM. —1992. Copyright (C) 1953, 1963, 1965, 1971, 1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This MPDocument Is protected by U.S, Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIM' Document, or any portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extant possible under the law. This document was produced by AIA software at 07:42:21 on 03/06/2014 under Order No 9495796781I which expires on 01/31/2015, and is not for resale User Notes: . (1500213313) voo i,4,0A Continuation -����� ---~ K� Document G703m 1992 AIA Document, G702m-1992, Application and Certification for Payment, or G736Th-2009, Project Application and Project Certificate for Payment, Construction Manager as Adviser Edition, containing Contractor's signed certification is attached. In tabulations below, amounts are in US dollars. Use Column I on Contracts where variable retainage for line items ma a )I APPLICATION NO: 009 APPLICATION DATE: 03/06/2014 PERIOD TO: 02/28/2014 y e mencan ns iueo Architects. All rights reserved. WARNING: This AIN) Document is protec ed by U.S. Copyright Law and International Treaties. Unauthorized reProduCtion disirlbution of this AIA6 Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to (1228420428) the maximum axtent possible under the law. This document was produced by AIA software at 06:50:51 on 03/06/2014 under Order No,9495796781_1 which expires on 01/31/2015k and Is not for resale. User Notes: f _ _ ' xswi/mw wrwwJeCrNO: A B C D E F G II ITEM NO, DESCRIPTION OF ' ' WORK' S[HuEDULEDCOMPLETED�E8�T� VALUE � WORK COMPLETED AND STOD OID DATEOq{y�D�DODID (D+B+I) vo � A]+C) ` -' BALANCE TO FINISH (C - G) RE3ALNAGE 0P\g�K[�B�8 RQFE) MATERIALSTOTAL �TODIID WE S7F[SLD AVENUE 0.00 0.00 0.00 0.00 0.00 0.V096 0.00 0,00 8.00 0.00 0.00 0.00 0.00 % 0.00 0.00 OUl 0.00 Bonds and Iosnrmme 20,0O�OO 20,000.00 0.00 0.00 20,000.00 ^O0.8O6 0.00 General Conditions 25U,O0.O00 200,000.00 25,000.00 0.00 225"000~00 90.00 % 25,000.00 0.00 80,000.00 24DOO.0O 80,000.00 0.00 O'UO 0.00 D'OO 0.00 80,800'00 OoO lOO'809 0O0% 0'00 20,000.00 0'003Mobilization 0.004 De -Mobilization Excavation 75,000.00 75`000.00 0.00 0l0 75,000.00 }8^`8O6 0.00 0005 Backfill 25,000,00 25,000.00 0.00 0'VO ��'8vuvD 100'004 0`80 0'006 7 Pipe, Valves, & Galvanized Pipe Fabrication 215,000.00 215,800L00 0.00 0.00 215UO8O0 " '� lO0�OR� 0.00 {.00Yaxd 8 R{��/�Dt�it% Structure 30,000.00 30,000.00 2,000.000,00 D -OO O0O 0.00' 30OO000 ` ' IO0O0Y& ' V0o ' 3,000.00 UO 0 U'O8 9 Granular Paving 5i00000 10 Permanent Fence 10.O0O'08 lV,000A0 --- VOO ' 0OO ' l2'8N10O »`»«u«» ��lOOY6 «uV0�� O'oO 0.00 11 Seeding 5,000.00Q 0.00 0.00 0.00 0\00 0.00 y�5,000.000.00l3 � 0.000 12 Demolition ��OV0'O p - z � �ouoo 0.00 0.00 5,000.00 lOO�0Y� 0.00 Reinforcing Steel Concrete � 50,000.0050,000.00 130,000.00 130.888.00 0.00 0.00 0.00 0.00 50,000.00 13O,O&o~0 lOO1NY� l0UDOY6 8.00 0.00 0.00 000 14 15 Masonry 20,000.00 20,000.00 0.00 0.00 20,OO-~O lUO`Op96 0.00 O'88 16 Metals �&��o� Hatches, & Trash Racks 30,000.00 30,000.00 0.00 0.00 30,000.00 ' 100.00 % 0.00 0.00^ 0.00 y e mencan ns iueo Architects. All rights reserved. WARNING: This AIN) Document is protec ed by U.S. Copyright Law and International Treaties. Unauthorized reProduCtion disirlbution of this AIA6 Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to (1228420428) the maximum axtent possible under the law. This document was produced by AIA software at 06:50:51 on 03/06/2014 under Order No,9495796781_1 which expires on 01/31/2015k and Is not for resale. User Notes: f AIA Document G703" -1992, Copyright ©1963, 1965, 1966, 1967,1970, 1978, 1983 and 1992 by The American Institute of Architects, All rights reserved, WARNING: This AIAt Document is protected by U,S, Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIM' Document, or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 06:50:51 on 03/06/2014 under Order No 9495796701_1 which expires on 01/31(2015, and is not for resale, User Notes: (1228429428) 2 A B C D, I E F G H ITEM NO, DESCRIPTION OF WORK SCHEDULED VALUE. WORK COMPLETED TOTAL COMPLETED ANDSTORED T0 DATE (D+E+F) o (G - C). BALANCE TO iNISII (C - G) 1: RETAINAGE (IF VARIABLE RATE) MATERIALS PRESENTLY STORED (NOT IN D OR E) 17 Joint Sealers 1,000,00 500,00 0.00 0,00 500.00 50,00 18 Drywall & Insulation 2,500.00 2,500.00500.00 0.00 0.00 2,500.00 100,00 ire 0.00 0,00 19 Doors & Hardware Framing 4,000.00 3,600.00 0,00 0.00 3,600.00 90.00 % 400.00 0,00 20 & Wood Trusses 10,000,00 10,000,00 0,00 0,00 10,000,00 100.00 % 0.00 0.00 21 Metal Panels, Roofing, & Sheet Metal 15,000.00 15,000.00 0,00 0.00 15,000,00 100.00 % 0,00 0,00 22 Coatings 10,000.00 240,000.00 8,000.00 240,000.00 0.00 0.00 0,00 8,000.00 80,00 o/n 2,000.00 0.00 0.00 23 Submersible Pumps 0,00 240,000.00 100,00 % 0.00 24 25 Sluice Gates & 0.erator HVAC & Plumbing. 50,000,00 7,500.00 50 000.00 5,250,00 0.00 0.00 0.00 0..00 50,000,00 100.00 %o 70.00 % 0.00' 2,250.00 0.00 0.00 5,250,00 26 Electrical & Controls 130,000,00 98,062.97 .19,612,50 0.00 117,675.47 90,52 % 12,324.53 0,00 0.00 0.00 0.00 0.00 0.00 0.00 % 0.00 0,00 0,00 VINTON STREET 0,00 0,00 0.00 0.00 0.00 0.00 % 0.00 0.00 0.00 0.00 0,00 0.00 % 0.00 0.00 0.00 27 Bonds and Insurance 15,000,00 0.00 15,000.00 0.00 0.00 15,000,00 1.00.00 % 0.00 28 General Conditions 105,000.00 105,000.00 0.00 0.00 105,000.00 '100,00 % 0.00 0.00 29 Mobilization 56,000,00 56,000.00 0.00 0.00 56,000..00 100.00 % 0,00 0,00 30 De-Mobili7ation 14,000.00 14,000.00 0.00 0.00 14,000,00 100,00% 0>.00 0.00 31 Excavation. .105,000.00 105,000,00 0.00 0.00 105,000.00 1.00.00 % l00.0o 0 is 0.00 0.00 0.00 0.00 32 BackfillS,Ooa,ao Yard 35,000.00 0.00 0.00 35,000.00 33 Piping, Valves, & Underground Utilities 55,000.00 55,000.00 0.00 0.00 55,000,00 100.00 0.00 0.00 34 Granular Paving 3,500;00 1,400,00 .0.00 4.00 1,400.00 40.00 % 2,100.00 0,00 35 Permanent Fence 5,000,00 5,000.00 0.00 0.00 5,000.00 100.00 % 0.00 0.00 36 Seeding2,000.00 0.00 0,000.00 0.00 0.00 0.00 % 2,000..00. 0.00 AIA Document G703" -1992, Copyright ©1963, 1965, 1966, 1967,1970, 1978, 1983 and 1992 by The American Institute of Architects, All rights reserved, WARNING: This AIAt Document is protected by U,S, Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIM' Document, or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 06:50:51 on 03/06/2014 under Order No 9495796701_1 which expires on 01/31(2015, and is not for resale, User Notes: (1228429428) 2 (G _` C). H BALANCE TO FINISH (C-0) I RETAINAGE (IF VARIABLE RATE) 100.00 % 100.00 % 100.00 % 100,00 100.00 % 100,00 % 100.00 % 90.00 % 100.00 % 100,00 % 80.00 1.00.00 % 0.00 0.00 0.00 0.00 0.00 0.00 0.00 400.00 0.00 0.00' 2,000.00 0.00 100.00 % 70.00 % 86.83 % 0.00 % 0.00 % 0.00 % 100,00 % 66.67 % 100,00 % 0.00 % 0.00 % 0.00 1,800.00 17,121.29 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00. 0.00 0.00 0.00 0.00 0.00 0,00 10,000,00 0,00 1,000.00 1.,500.00 0.00 0.00 AIA Document 0703TM -1992. Copyright©© 1963, 1965, 1966, 1967,1970, 1978, 1983 and 1992 by The American Institute of Architects. Alt rights reserved. WARNING: This AIA* Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIM' Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted the maximum; extent possible under the law. This document was produced by AIA software at 06:50:51 on 03/0 612 0 1 4 under Order No.9495796781. 1 which expiresto User Notes: pn 01/31!2015, and is not for resale. (1228429428) 0,00 0.00 0.00 A B C D E F G ITEM NO. DESCRIPTION OF WORK SCHEDULED VALUE WORK COMPLETED TOTAL COMPLETED AND STORED TO DATE (D+E±F) MATERIALS PRESENTLY SPORED (.NOT IN D ORE) 37 Demolition 10,000.00 10,000.00 0.00 0.00 10,000.00 38 Reinforcing Steel 30,000,00 30,000.00 0,00 0,00 30,000.00 39 Concrete 75,000.00 75,000.00 0,00 0.00 75,000.00 40 Masonry 18,000.00 18,000.00 0.00 0.00 18,000.00 41 Metals (Misc. Metals, Hatches, & Trash Racks 25,000,00 25,000.00 0.00 0.00 25,000.00 42 Joint Sealers 1,000.00 1,000.00 0.00 0.00 1,000.00 43 Drywall & Insulation 2,500.00 2,500,00 0,00 0,00 2,500,00 44 Doors & Hardware 4,000.00 3,600,00 0.00 0.00 3,600.00 45 -Framing & Wood Trusses 8,000.00 8,000,00 .0,00 0,00 8,000.00 46 Metal Panels, Roofing, & Sheet Metal 10,000.00 7,500.00 2,500.00 0,00 10,000.00 47 Coatings 10,000,00 8,000.00 0.00 0.00 8,000.00 48 Submersible Pumps 60,000,00 60,000.00 0.00 0.00 60, 00.00 49 Sluice Gates & Operator 65,000.00 65,000.00 0.00 0.00 65,000.00 50 HVAC: & Plumbing 6,000,00 4,200.00 0.00 0.00 4,200.00 51 Electrical & Controls 130,000.00 94,065.71 18,813.00 0.00 112,878.71 0.00 0.00 0.00 0.00 0.00 VIRDE:N CREEK 0,00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0:00 0.00 52 Bonds and Insurance 10,000.00 10,000.00 0.00 0.00 10,000.00 53 General Conditions 30,000.00 15,000.00 5,000.00 0.00 20,000,00 54 Mobilization 1,000,00 1,000.00 0.00 0.00 1,000.00 55 De -Mobilization 1,000,00 0.00 0:00 0,00 0.00 56 Seeding 1,500.00 0.00 0.00 0.00 0,00 (G _` C). H BALANCE TO FINISH (C-0) I RETAINAGE (IF VARIABLE RATE) 100.00 % 100.00 % 100.00 % 100,00 100.00 % 100,00 % 100.00 % 90.00 % 100.00 % 100,00 % 80.00 1.00.00 % 0.00 0.00 0.00 0.00 0.00 0.00 0.00 400.00 0.00 0.00' 2,000.00 0.00 100.00 % 70.00 % 86.83 % 0.00 % 0.00 % 0.00 % 100,00 % 66.67 % 100,00 % 0.00 % 0.00 % 0.00 1,800.00 17,121.29 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00. 0.00 0.00 0.00 0.00 0.00 0,00 10,000,00 0,00 1,000.00 1.,500.00 0.00 0.00 AIA Document 0703TM -1992. Copyright©© 1963, 1965, 1966, 1967,1970, 1978, 1983 and 1992 by The American Institute of Architects. Alt rights reserved. WARNING: This AIA* Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIM' Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted the maximum; extent possible under the law. This document was produced by AIA software at 06:50:51 on 03/0 612 0 1 4 under Order No.9495796781. 1 which expiresto User Notes: pn 01/31!2015, and is not for resale. (1228429428) 0,00 0.00 0.00 AIA Document 1992. Copyright Law and International TreMies. Unauthorized reproduction or distribution of this AlA9 Document or any portion of it, may result in severe civil and criminal penalties, and win be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 06:50:51 on 03/06/2014 under Order No.9495796781_1 which expires on 01/31/2015, and is not for resale.User Notes: (1228429428) 4 A B C D E F G H /� I ITEM NO. �SC�P�[NOB WORK SCHEDULEDPRESENTLYCOMPLETED� \�1Z� WORK COMPLETED TOTAL ��>8%�D�DTO DFINISH (D+B+f) (�+ `- C) BALANCE TO RETAINAGE (�VAR�BlEDATE0]-G) �� ?]8' MATERIALS STORED (NOT IND(�(I) 57 Demolition 5,000.00 /000.00 3.000.00 0.00 5.000.00 100.O0Y6 0.00 58 59 60 Concrete & Reiufbrc|uSteel Masonr Metals 3,000.00 0.00 0.00 0.00 0.00 0.00f6 3p0D0O 8.00 �OOOD0 . ^0.00 3,000.00 0.00 0.00 0.00 [\UO 0.00' 600.00 V6 3 000U0 - � 0.00 0.00 'U0 600.00 2O0O8 Y6 2,400.00 0.00 61 Dnom��I��dwao � 6,000.00 0.00 0.00 5,000.00 �UO8DO 8�'33y6 1,000,00 0.00 62 Framing 8t\�oo8' Trusses 8.000.00 3^208/0 0.00 0.00 ^ ' 3,200.00 40l0»6 4,800O0 0O0 63 MetalPanels,' Roofing, &8beet Metal 15,000.00 0.00 0.00 0.00 0.08 OOU96 15,000.00 � 64 Coatings� 2,000.00 0.00 0.00 0.00 0.00 V'8O96 20.00UU 0.00 ' 65 Submersible �49V,0n0.0O 1lO,O00O0 . 0.00 Q8333UO , .0.00 163,583.00 21,667.00 326^41,�Oo 490\OODOO ' lOO'UOY6 ' ` O�O0 O'0O D.0O 66 0udceGs�o& O~cnator 110,000.00 10000Y6 � 0O0 DOO ' 67 BVAC��Iqnmbn8 5`000.00 2,434.26 000 0.00 �z Z4346 4�' 2,565.74 68 Controls' Electrical131,500.00 4327564 .0.00 64,914.30'' 108`189.94 '0996 8227% 23,310.06 0.00 69 70 CO 42 CO43 68s2OO , � -8,095.00 68�200 . .O.O0 -8,095.00 0.00 0.00 0.00 15,811.00 0.00 0.00 t�&520O lU0OOY6 0,00 000 ' 0.00 -8,095.00- 1 .81lOp ' lO0-Y6 IX UO � "u '«0.00 0.00 0.00 0.00 71 �O#4 1�"" s,X�l.0� 72 C0#5+ �o�o 5,006.00 0.00 0.00 5,006.00 l(�0D% 0.00 73 0#6 0.00 0.80 0.00 0.00�OAY6 424,00 0.00 74 CO#742400 27,059,31 27,059.31 0'00 0.00 27,059\31 l00.00g� 800 0.00 CO #8 I,704.19 1,704.19 O'00 0.00 l7041� ^ ' ^ l0000Y6 ' O'00 0\00 76 CO 49 1702.82 l 7O2 X2 ` ' O^OO 0�UO 1,702.82 1OO4o�� 0.00 0.00 77 C(J#1U 1, 9,837 '`8''O8 0 .O0 0.00 0.00 0.00 0��% & 19,837.00 0.00 0.00 78 CO #11 1,336.00 0.00 0.00 0o0 0.00 0.00Y6 1,326.00 79 {l412 8,89/00 0.80 0.00 0\00 VOU OgO% 889/00 0\00 0.00 AIA Document 1992. Copyright Law and International TreMies. Unauthorized reproduction or distribution of this AlA9 Document or any portion of it, may result in severe civil and criminal penalties, and win be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 06:50:51 on 03/06/2014 under Order No.9495796781_1 which expires on 01/31/2015, and is not for resale.User Notes: (1228429428) 4 CONSTRUCTION March 7, 2014 Stanley Consultants, Inc. Attn: Dan Miller 225 Iowa Avenue Muscatine, IA 52761 RE: F.Y. 2013 Storm Water Lift Stations Westfield Avenue, Vinton Street, and Virden Creek Waterloo, Iowa Dear Dan: Enclosed is a notarized copy of the Application and Certificate for Payment — No. 9 for the above referenced project. We are requesting payment in the amount of $152,023.56. This application represents the period from 2/1/14 through 2/28/14. Please process this request accordingly. If you have any questions, please call me at 515-817-2620 or send an email to jlong@storycon.com. Sincerely, STORY CONSTRUCTION CO. Jerry Long Project Manager JL:sh Enclosures 300 South Bell Ave Ames, IA S0010-7707 515.232A358 515.232.0599 fax wwwstorycon corn GENERAL CONSTRUCTION DESIGN÷BUILD CONSTRUCTION MANAGE ENT Prepared by Pauline Closson CITY OF WATERLOO 9002 PAYMENT VOUCHER A032414 March 17, 2014 Vendor Union Pacific Railroad Address 12567 Collectiion Center Drive City & State Chicago, IL 60693 Invoice Date ************************************* Invoice # Qty/Unit 2/21/2014 90041961 Special Instructions: Vendor: Batch No. Keyed By: Department: Engineering Grant/Project Code# Amount Description G/L Distribution $ 2,134.69 Install Xing NP325.58 Walnut Street 205-07-7830-2165 Waterloo, la Progressive Bill # 3 Total $ 2,134.69 3/17/2014 Sub d By Date Approved By: An Equal Opportunity/Affirmative Action Employer Date UNION PACIFIC UNION PACIFIC RAILROAD COMPANY WATERLOO CITY OF 715 MULBERRY ST WATERLOO, IA 50701 CORRESPONDENCE TO: MISCELLANEOUS ACCOUNTS RECEIVABLE 1400 DOUGLAS STREET STOP 1660 OMAHA, NE 68179-1660 PHONE (402)544-0211 FAX (402)501-0027 EMAIL - MARSCUSTOMERS@ UP.COM DESCRIPTION INSTALL XING MP 325.58 WALNUT STIWATERLOO, IA; PROJ RRP-SF12(018)8A-07 FRA NO. 200781L; PROGRESSIVE NO.3 (L)4 Irl: _ /`21 4 REFERENCE NO: DATE ISSUED DUE DATE BILL NUMBER CONTRACT NUMBER CUSTOMER NUMBER CUST REFERENCE BILL PREPARER 02/21/2014 03/23/2014 90041961 WO13627 22068 00304245 CLS: 14 -GOVERNMENT ENTITIES AMOUNT: PLEASE DETACH AT THIS LINE AND RETURN THIS PORTION WITH CHECK PAYABLE TO: DATE ISSUED 02/21/2014 DUE DATE 03/23/2014 BILL NUMBER 90041961 BILL AMOUNT $2,134.69 CONTRACT NUMBER W013627 CUSTOMER NUMBER 22068 CLS: 14 -GOVERNMENT ENTITIES UNION PACIFIC RAILROAD COMPANY 12567 COLLECTIONS CENTER DRIVE CHICAGO, IL 60693 COMPLETE THIS PORTION FOR CHANGE OF NAME/ADDRESS: NAME STREET CITY STATE ZIP ft 0 RECAP OF CHARGES SUMMARY OF DESCRIPTION: JOINT FACILITY OR WORK ORDER 13627 JOB NO. 801 JOB 801 RDXING UNION PACIFIC UNION PACIFIC RAILROAD COMPANY BILL NUMBER 19004190 JOB JOB JOB TOTAL AMOUNT APPORTIONMENT AMOUNT DUE $10,673.47 100.00% $10,673.45 BILL COST $10,673.45 APPORTIONMENT 20.00% AMOUNT DUE (TO COVER PAGE) $2,134.69 PAGE 2 W() 13627 VOUCHER PAYMENT (ALL) UNION PACIFIC UNION PACIFIC RAILROAD COMPANY JOB NO 801 PERIOD 01-2014 DATE VOUCHER VENDOR NAME DESCRIPTION 01114 1900341156 CITY OF WATERLOO VENDOR INVOICE PAYMENT SUB TOTAL VOUCHER PAYMENT (ALL) TOTAL BILL NUMBER 190041961 AMOUNT $10,673.47 $10,673.47 PAGE 3 1000227752 ATP # 1000227752 Preparer 00409113 - Alisa Lynn Rangel Approver 00243786 - Carroll Lee Jolly Vendor# 100027759 Vendor Name CITY OF WATERLOO Invoice Number 001 Remit to Message Print the following document and fax or email this cover page, summary sheets and invoices (in that order) to the number or email address below: Fax Number: (402) 233-3398 Email: ATP@up.com Union Pacific policies require you to keep your original documents for 3 years. A common cause of transmission errors is due to bar-coded receipts, so please be sure to conceal any bar codes on your receipts. The only visible barcode in your transmission should be the one on this sheet. ZSLLZZ000I Total ATP SAP Doc No 1900341156 10,673.47 Invoice No Year Invoice Date Total Amount Line Amount G/L Account Cost Center Order Network Act Sub - Sub 001 2014 2013-12-11 $10,673.47 $10,673.47 506990 EG219 13627 0801 0 Mayor BUCK CLARK COUNCIL MEMBERS CITY OF WATERLOOA) " IMOMMOOMOMPatiVM2M, A WATERLOO ENGINEERING DEPARTMENT 715 Mulberry Street e Waterloo, IA 50703 0 (319) 291-4312 Fax (319) 291-4262 ERIC THORSON, P.E. • City Engineer email: city December 11, 2013 Union Pacific Railroad Company Attn: Michael Blackley, Mgr Industry & Public Projects 1400 Douglas Street - STOP 0910 Omaha, NE 68179 .014S1/ 41114•141.... RE: DAVID JONES Ward 1 CAROLYN COLE Vard 2 HAROLD (JETTY Ward 3 QIJEN ON $f'cra' RON WELPER Ward 5 13013 GREENWOOD At -Large STEVE SC'HMrrr At -Large UNION PACIFIC RAILROAD - WALNUT STREET FRA NO. 200-781-1 SIDEWALK RECONSTRUCTION & ASPHALT APPROACH INVOICE NO. 1 Dear Mr. Blackley: Please find attached Pay Estimate No. 12 for City Contract No. 833 pertaining to the work performed by the contractor related to the sidewalk reconstruction and asphalt approach construction for the above -referenced surface crossing project. Also attached is the City of Waterloo's W-9. Please consider this letter Invoice No. 1 for payment of the following items: 1M Y2" Surface HMA - 58.40 TONS Sidewalk, - 438.0 SF DWS Panels 38 SF Remove Sidewalk - 93.8 SF Pavement Saw Cutting These items total $10,673,47. x $ 108.53/TON x 5,50/SF x 40.00/SF x 1.40/SF x IS $6,338.15 2,409.00 1,520.00 131.32 275.00 $10,673.47 Please make check out to the "City of Waterloo" and remit payment to Jeff Bales, Engineering Department, for the amount of $10,673.47. If you have any questions, please contact me at this office. Sincere! I..) 4' ..6Z - Jeff Bales Associate Engineer Cc: Michelle Weidner, CFO Jamie Knutson, PE, Engineering Dept. Project File Contract No. 833 Amount Cost center Cost Code Bris.count Sub-SIth Cost Acorn, No, Work Order Job Number Approved Tina Date CITY WEBSITE: www.cityo1fi9ooibwa.com WE'RE WORKING FOR YOU! An Equal OpportundAffirmative Action Employer Iowa Department of Transportation Nap Form 040016 (04-11) County FR A No.: RR Company: Location: Black Hawk EXBIBIT "A" - WORK STATEMENT Iowa Grade Crossing Surface Repair Fund and Federal -Aid Rail/Highway Crossing Surface Repair 200781L Meeting Date: 08/11/2011 Highway Authority Waterloo UP Walnut street Waterloo Street Name City Name 1. Crossing(s) Reconstructed A. COMPANY will reconstruct 1 crossings of 72 total feet that include 33 feet of Concrete surface material through the traveled roadway and 39 feet of Concrete surface material through the shoulder or sidewalk area, As a minimum, the crossing must extend beyond the edge of the traveled roadway and through the shoulder if not curbed. B. Existing rail weight through crossing(s) 115.25 2, Traffic Controls (check below) A highway runaround will be constructed to permit two-lane traffic during repair. The highway will be closed for 5 days during repair. NOTE: The HIGHWAY AUTHORITY is responsible for placement and cost of barricades, signing, detours, detour damage, and runarounds. A. The COMPANY shall advise the HIGHWAY AUTHORITY Contact Person: 1). A minimum of sixty (60) days in advance of the approximate starting date to allow the HIGHWAY AUTHORITY to implement the detour. 2). Fourteen (14) days in advance of the actual starting date to allow the HIGHWAY AUTHORITY adequate time to provide and install appropriate signs on the detour. The COMPANY shall advise the STATE PROJECT INSPECTOR fourteen (14) days in advance of the actual starting date. 3. Track Elevation Relative to Existing Road Pavements (check below) Tracks will be constructed to meet existing road grade. D Roadway will be reconstructed to meet a proposed new track grade (roadway work is not covered by this Agreement) D Tracks will be elevated inches above the adjacent roadway requiring a taper (complete item 4A and 4B) In any event, the parties agree to provide a smooth crossing. 4, Roadway Work -- Must be sufficient to provide a smooth crossing. HIGHWAY AUTHORITY will coordinate and have approaches completed, Invoices will be sent to the COMPANY to be included in project costs, A. Taper Length (estimated) A 15 foot taper on the East side of the crossing and a 15 foot taper on the West side of the crossing, requires 30 of HMA material (estimatea9. Taper length should not exceed 25 feet for each inch of track raise. This work will be completed by (mark with an 49: Ei HIGHWAY AUTHORITY forces El HIGHWAY AUTHORITY'S contractor IRA No.: 2007811 B. Track Opening in the Roadway (mark with an A7 ❑ Existing track opening will be maintained. Track opening of 20 feet will be required involving the following described roadway modifications.. Est. HMA tonnage 25 This work will be completed by (mark with an X): COMPANY forces ❑ HIGHWAY AUTHORITY forces ❑ COMPANY contractor ® HIGHWAY AUTHORITY'S contractor 5. Existing Sidewalk(s) and/or Recreational Trail replacement by HIGHWAY AUTHORITY The quadrants requiring upgrades to meet ADA requirements (mark with cm X): Sidewalk (5' width required) * Rec Trail (10' width) ® NE 16 (feet) ® SE 16 (feet) ❑NE ®NW 16 (feet) ®SW 16 (feet) (feet) ❑ SE (feet) ❑ NW (feet) ❑ SE (feet) * Recreational trail footage will be doubled because we use the sidewalk 5' width cost for reimbursement. This work will be completed by (mark with an X). ® HIGHWAY AUTHORITY forces ❑ HIGHWAY AUTHORTTY's contractor 6. Crossing(s) Permanently Retired and Removed A. COMPANY will retire and remove crossing(s). B. Voids in pavement will be filled with material requiring (units). This work will be completed by (mark with an X). ❑ COMPANY forces ❑ HIGHWAY AUTHORITY forces ❑ COMPANY'S contractor ❑ HIGHWAY AUTHORITY'S contractor 7. Drainage (mark with an X) A. ❑ Present drainage is adequate. B. ❑ Drainage work required. Specify work to include materials and outlet. _ C. ® Clean all four (4) quadrants for good surface drainage. 8, Additional Construction and Traffic Control Conditions; i.e., Road Closure Limitations - Construction at this crossing included with this project, and not described above. Only ACC or PCC will be placed one (1) foot from the railroad surface material. When cutting the required track opening a portion of the curb area will need to be removed. Once the work is completed the curb area will need to be placed back in kind if City chooses to replace. 9. Attendees The following attendees agree on all items of this work statement. This work statement will be included as part of the executed agreement. Railroad Representative: Chad Crastil Name Highway Authority Representative: Jeff Bales Name State Project Manager: Additional Attendees: Travis Tinken Jim Mart 515-239-1876 (office phone) 515-290-5055 (cell phone)