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HomeMy WebLinkAbout04/14/2014Amended Council Agenda Items Council Meeting Monday, April 14, 2014 END Amend No. 3 by adding regulation of pawnshop businesses to said ordinance 3. Amendment to the City of Waterloo Zoning Ordinance No. 5079 by adding additional restrictions for "payday" loan (delayed deposit service) businesses and pawnshop businesses. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—Objections on file -in the City Clerk's office. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance amending the City of Waterloo Zoning Ordinance No. 5079 by adding additional restrictions for "payday" loan (delayed deposit service) businesses and -pawnshop -businesses. Motion to receive, file, consider and pass for the first time an Ordinance amending the City of Waterloo Zoning Ordinance No. 5079 by adding regulation of .. pawnshop businesses to said Ordinance. Submitted by Aric Schroeder, City Planner Amend No. 5 by opening and continuing the hearing until April 21, 2014. 5. 2014 Lift Stations & Complaint Mowings with Complaint Snow Removals Motion to receive and file proof of publication of notice of public hearing. Motion to continue hearing until April 21, 2014. Submitted by Larry N. Smith, Waste Management Services Superintendent Amend No. 13 to by deleting the approval of Contract, Insurance, and Bonds 13. Resolution approving award of contract to Iowa Erosion Control, Inc., Inc. of Victor, Iowa in the amount of $1,094,138.38, - • - - - - - - - - in conjunction with the F.Y. 2014 W. Airline Highway Rehabilitation (BASE BID _ ALTERNATE 2) Project, Contract No. 827; and authorize Mayor and City Clerk to execute said document. Submitted by Dennis Gentz, P.E., Assistant City Engineer THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE WATERLOO CENTER OF THE ARTS, LAW COURT THEATER, 5:30 P.M. MONDAY, APRIL 14, 2014 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. April 14, 2014 Page 2 Roll Call. Moment of Silence. Pledge of Allegiance: Steve Schmitt, Council Member at Large. Agenda, as proposed or amended. Minutes of April 7, 2014, Regular Session, as proposed. Proclamation declaring April 27- May 4, 2014 as "Days of Remembrance." Proclamation declaring April 21-26, 2014 as "National Community Development Week." 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request of the Cedar Valley Irish Cultural Association to hold 8th Annual Iowa Irish Fest event for August 1 through August 3, 2014 and would like the City's permission to use the Lincoln Park area from Thursday, July 31st through Monday, August 4th. They have also requested the assistance with the following street closures: Park Avenue closed from Mulberry Street to Franklin from 7:00 a.m. on July 30th through 12:00 Noon, August 4th; 4th Street from Mulberry to Franklin (Franklin not closed) from 7:00 a.m. on July 31st through August 3, 2014; 4th Street from Mulberry to Lafayette from 7:00 a.m. on July 31st through August 3, 2014; Mulberry Street from Park Avenue to 5th Street from 7:00 a.m. on July 31st through August 3, 2014; together with recommendation of approval of Director of Safety Services. Submitted by Joe Leibold, Captain of Police Services 3. Request of Cedar Valley Irish Cultural Association Inc. for Iowa Irish Fest for a variance to the Noise Ordinance on Friday, August 1, 2014 through Sunday, August 3, 2014 in conjunction with Iowa Irish Fest events that will be held at Lincoln Park and 4th Street from Mulberry to Lafayette Streets, including live bands and PA system, together with recommendation of approval of Director of Safety Services. Submitted by Joe L eibold, Captain of Police Services Apri114, 2014 Page 3 4. Request of Iowa Irish Fest Committee to hold 5K Walk/ Run event to start and finish at 4th and Mulberry Street on Saturday, August 2, 2014 from 7:30 a.m., together with recommendation of approval of Director of Safety Services. Submitted by Joe Leibold, Captain of Police Services 5. Request of Sherman Wise for a variance to the Noise Ordinance on Saturday, June 7, 2014 from 12:00 p.m. through 5:00 p.m. in conjunction with Community Resources & Kids Fun Day event that will be held at Sullivan Park, including a sound system provided by KBOL Radio, together with recommendation of approval of Director of Safety Services. Submitted by Joe Leibold, Captain of Police Services 6. Request of Chelsea Garbes for tax exemptions for the construction of a new single family dwelling valued at $150,000.00 located at 4138 Mockingbird Lane and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning & Development Director 7. Request of LuAnn Jackson for tax exemptions for the construction of a new twin home valued at $80,000.00 located at 4166 Mourning Dove Drive and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning & Development Director 8. Request of Erin Broten for tax exemptions for the construction of a new single family home valued at $150,000.00 located at 4144 Mockingbird Lane and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning & Development Director 9. Request of Mary & Cliff Kinsel for a concrete driveway to be located at 559 Helmet Avenue, together with recommendation of approval of City Engineer. Submitted by Eric Thorson, P.E., City Engineer b. Motion to approve the following: 1. Travel Requests Name & Title of Amount Personnel Class/ Meeting Destination Date(s) not to exceed Rebecca National Fair Washington, 05/ 04/ 14- $2, 900.00 Johnson, Human Housing Training D.C. 05/ 10/ 14 Rights Specialist Academy Week Two Investigation Training April 14, 2014 2. 3. 4. 5. 6. 7. 8. Page 4 Sergeant Hoelscher & Inv. Girsch Tactical Firearms Instructor (3 Gun) Course Defiance, MO 05/ 18/ 14- 05/23/ 14 $2,911.00 Michelle Gov't Finance Minneapolis, 05/ 18/ 14- $1,360.00 Weidner, Chief Officers Assn MN 05/ 21 / 14 03/31/ 15 Financial Officer Annual Conference Class E Liquor, Class B Wine, Class C Beer Renewal 03/23/ 15 Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday El Patron Family Mexican Restaurant 301 E. 4th St. Class C Liquor & Outdoor Sales Renewal 02/28/ 15 X Prime Mart 508 Broadway St. Class E Liquor, Class B Wine, Class C Beer Renewal 03/31/ 15 X Hy -Vee Food Store #1 2834 Ansborough Ave. Class E Liquor, Class B Wine, Class C Beer Renewal 03/23/ 15 X Casey's General Store #2879 3260 University Ave. Class B Native Wine & Class C Beer Renewal 04/ 18/ 15 X Sycamore Convenience 617-619 Sycamore St. Class E Liquor, Class B Wine, Class C Beer Renewal 03/ 11/ 15 X Cigarette Permit Application 9. Dixon Grocery and Take Out, 926 Linn Street Fireworks Display Application 10. The VGM Group, 1111 West San Marnan Drive on June 7, 2014 at 9:30 p.m. 11. Bonds PUBLIC HEARINGS 2. F.Y. 2014 Street Reconstruction Program, Contract No. 859 Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to open and read bids and refer to City Engineer for review. Submitted by Dennis Gentz, PE, Assistant City Engineer April 14, 2014 Page 5 3. Amendment to the City of Waterloo Zoning Ordinance No. 5079 by adding additional restrictions for "payday" loan (delayed deposit service) businesses and pawnshop businesses. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—Objections on file -in the City Clerk's office. Open Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance amending the City of Waterloo Zoning Ordinance No. 5079 by adding additional restrictions for "payday" loan (delayed deposit service) businesses and pawnshop businesses. Submitted by Aric Schroeder, City Planner 4. Request of Jared and Lori Honermann to vacate the 50' platted building line located on Lot 22 of Guernsey's 2nd Orangeview Plat, located east of 1360 Angus Drive, for the purpose of constructing one new single- family home. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance vacating the 50' platted building line located on Lot 22 of Guernsey's 2nd Orangeview Plat, located east of 1360 Angus Drive, for the purpose of constructing one new single-family home. Motion to suspend the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Noel Anderson, Community Planning & Development Director 5. 2014 Lift Stations & Complaint Mowings with Complaint Snow Removals Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close the hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to open and read bids and refer to Waste Management Services Superintendent for review. Submitted by Larry N. Smith, Waste Management Services Superintendent April 14, 2014 Page 6 RESOLUTIONS 6. Resolution approving Contract for Asbestos Abatement Services with AAA Budget Environmental, Inc. of Cedar Falls, Iowa, in the amount of $23,090.00, in conjunction with asbestos abatement services for 134 Dearborn Avenue, 928 Mulberry Street, 717 Vinton Street, 927 Mullan Avenue, 67 Franklin Street, 820 Fowler Street, 409 State Street, 520 Cottage Street, 1013 Lincoln Street, and 420 Dawson Street; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director 7. Resolution approving Contract for Asbestos Abatement Services with AAA Budget Environmental, Inc. of Cedar Falls, Iowa, in the amount of $46,887.00, in conjunction with asbestos abatement services for 801-805 Commercial Street; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director 8. Resolution approving award of contract to D & G Metal Works, Inc. of Waterloo, Iowa in the amount of $78,120.00; and approving the Contract, Bonds and Certificate of Insurance for the FY2014 Boat House Roof Replacement Project, Waterloo Boat House, 707 Park Road; and authorize Mayor and City Clerk to execute said document. Submitted by Travis Nichols, Leisure Services Facilities/Project Manager 9. Resolution approving award of contract to B & B Lawn Care, Inc. of Waterloo, Iowa; and approving the Contract, Bonds and Certificate of Insurance for the FY2014 Right -of -Way Mowing Contract. Submitted by JB Bolger, Golf & Downtown Area Maintenance Manager 10. Resolution approving Notice of Intent for NPDES Coverage Under General Permit to the Iowa Department of Natural Resources in conjunction with F.Y. 2014 Treatment Plant Levee Tree Removal, Contract No. 868; and authorize Mayor to execute said document. Submitted by Jamie Knutson, P.E., Associate Engineer 11. Resolution approving award of contract to Hawkeye Alarm & Signal Company of Waterloo, Iowa, in the amount of $80,360.00 plus alternate 1 and 2 in the amount of $2,484.00, in conjunction with the City of Waterloo Public Library Security Camera Upgrade; and authorize Mayor and City Clerk to execute said document. Submitted by Craig Clark, Building Official/Maintenance Administrator April 14, 2014 Page 7 12. Resolution approving the Professional Service Agreement with AECOM Technical Services of Waterloo, Iowa, in an amount not to exceed $6,500.00 for design work, contract documents, bidding assistance, submittal reviews and on-site meetings with construction personnel, in conjunction with the East 5th Street Parking & Garage Repairs Project; and authorize Mayor and City Clerk to execute said document. Submitted by Craig Clark, Building Official/Maintenance Administrator 13. Resolution approving award of contract to Iowa Erosion Control, Inc., Inc. of Victor, Iowa in the amount of $1,094,138.38; and approving the Contract, Bonds and Certificate of Insurance for the F. Y. w. Airline Highway Rehabilitation Project, Contract No. 827; and authorize Mayor and City Clerk to execute said document. Submitted by Dennis Gentz, P.E., Assistant City Engineer 14. Resolution approving Closing Agreement for 2009A BAGS Bonds, in the amount of $5,106.72 (previous approval 12/16/13 for $5,000.00); and authorize Mayor and City Clerk to execute said document. Submitted by Michelle Weidner, Chief Financial Officer ORDINANCES 15. An Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by adding a new Chapter 14, Housing Cooperative Conversion, of Title 9, Building Regulations. Motion to receive, file, consider, and pass for the second time an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by adding a new Chapter 14, Housing Cooperative Conversion, of Title 9, Building Regulations Motion suspending the rules. Motion to consider and pass for the third time and adopt ordinance. Submitted by Craig Clark, Building Official/Maintenance Administrator 16. An Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by adding a new Section 302-8-1 (3) b 5, 6 Front Yard Parking Citation to the International Property Maintenance Code Article B. Motion to receive, file, consider, and pass for the first time an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by adding a new Section 302-8-1 (3) b 5, 6 Front Yard Parking Citation to the International Property Maintenance Code Article B. Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Larry Smith, Waste Management Superintendent April 14, 2014 Page 8 17. An Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by amending Section 9 -IB -1 thru 9 -IB -5 "Parking" to the International Property Maintenance Code Article B. Motion to receive, file, consider, and pass for the first time an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by amending Section 9 -IB -1 thru 9-1B-5 "Parking" to the International Property Maintenance Code Article B. Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Larry Smith, Waste Management Superintendent 18. An Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by amending Chapter 3, General Penalty, 1-3-2 (E) Administrative Fees. Motion to receive, file, consider, and pass for the first time an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by amending Chapter 3, General Penalty, 1-3-2 (E) Administrative Fees. Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Larry Smith, Waste Management Superintendent 19. An Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by amending Title 7, Public Ways & Property, Chapter 7-1-2 Prohibited Acts & Conditions Section B (3) Snow and Ice Removal. Motion to receive, file, consider, and pass for the first time an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by amending Title 7, Public Ways & Property, Chapter 7-1-2 Prohibited Acts & Conditions Section B (3) Snow and Ice Removal. Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Larry Smith, Waste Management Superintendent OTHER COUNCIL BUSINESS 20. Resolution setting date of hearing as April 28, 2014 to approve Plans and Specifications in conjunction with the F.Y. 2014 Kimball Avenue Transportation Improvements Project, Contract No. 843; and instruct City Clerk to publish notice. Submitted by Jeff bales, Associate Engineer ORAL PRESENTATIONS Motion to receive and file oral comments. Motion to adjourn to Executive Session. April 14, 2014 Page 9 1. Discussion of pursuant to Iowa Code Section 21.5(1)(c)(2014). Motion to adjourn Executive Session. ADJOURNMENT Motion to adjourn. Suzy Schares, CMC City Clerk/ Human Resource Director MEETINGS Monday, April 14, 2014 4:00 p.m. - Council Work Session, Law Court Theater 5:00 p.m. - Human Resources Committee, Law Court Theater 5:05 p.m. - Finance Committee, Law Court Theater PUBLIC INFORMATION 1. Communication from Public Works - Street on the retirement of Steve Rice, Equipment Operator I effective April 4, 2014 with recommendation of approval of payout of $1,246.20 for unused benefits. 2. Waterloo Housing Authority Board meeting minutes of March 27, 2014 on file in the Clerk's office. 3. Waterloo Public Library Board of Trustees meeting minutes of March 6, 2014 on file in the Clerk's office. CONTRACT PAYMENT SCHEDULE 1. University Ave., US63 to W'loo City Limits Evaluation of proposed Transfer Pay estimate No. to AECOM in the total amount due of $7,572.63. 2. 5th Street Bridge Railing Repairs Final Pay estimate to AECOM in the total amount due of $1,900.00. 3. Rehab of 4th Street Walkway Bridge & Conceptual Design Report Pay estimate No. to AECOM in the total amount due of $2, 756.31. 4. US Hwy 63 (Newell to Donald), Contract No. 790 Pay estimate No. 13 to AECOM in the total amount due of $2,079.31. 5. Hwy 63 Storm Sewer Outfall Review/ Outlets to Cedar River Pay estimate No. 12 to AECOM in the total amount due of $13,429.41. April 14, 2014 Page 10 6. Kimball Ave. Transportation Project, Contract No. 843 Pay estimate No. 12 to Ament in the total amount due of $2,564.89. 7. EDA Commercial Lift Station & CDBG commercial & Residential Lift Stations Pay estimate to INRCOG in the total amount due of $5,864.14. 8. Waterloo Stormwater Lift Stations - Westfield Ave., Virden Creek & Vinton Pay estimate to Stanley Consultants in the total amount due of $26, 787.83 April 7, 2014 The Council of the City of Waterloo, Iowa, met in Regular Session at Waterloo Center for the Arts, Law Court Theater, Waterloo, Iowa, at 5:30 p.m., on Monday, April 7, 2014. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Jones (arrived after roll call), Schmitt, Lind, Morrissey, Welper. Absent: Hart. Moment of Silence. Pledge of Allegiance: Tom Lind, Council Member at Large. 142490 - Welper/Schmitt that the Agenda, as amended, by changing the total on item no. 11, adding the request to set the date of public hearing to no. 18, and motion to table City Infraction Ticket no. 20, for the Regular Session on Monday, April 7, 2014, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion carried. 142491 - Welper/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, March 24, 2014, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion carried. Ms. Cole read a Proclamation declaring April 8, 2014 as "Equal Pay Day". Mayor Clark read a Proclamation April 2014 as "Sexual Assault Awareness Month". Mayor Clark read a Proclamation April 6-12, 2014 as "National Crime Victims' Rights Week". Recognition of Tim Kuhlmann 2014 Team Member of the Month - April. Tammy Turner, Waste Trac Recycling Educator with Black Hawk County Solid Waste Management Commission, gave an update on the Electronics & Household Hazardous Materials Drop-off Event to be held on Saturday, April 12, 2014. CONSENT AGENDA 142492 - Welper/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated April 7, 2014, in the amount of $2,566,110.19, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2014-204. 2. Request of Waterloo Warriors Hockey to hold 5K Walk/Run event to be held on Saturday, April 12, 2014 at 9:00 a.m. with the route to start at Young Arena (approved by Leisure Services) using River Road from West Mullan to Conger/Westfield, together with approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2014-205. 3. Request of George Marshall (Harvest Vineyard Church) for a variance to the Noise Ordinance on June 1st & 15th, July 6th & 20th, August 17th, September 7th & 21st, and October 5th, 2014 from 9:00 a.m. to 1:00 p.m. in conjunction with Sunday Picnic event to be held at Lincoln Park including the use of a PA system, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2014-206. 4. Request of Dale Hixson of the Waterloo Memorial Day Board, to hold Memorial Day Parade and Services on May 26, 2014 starting 9:30 a.m., with the route to start at Commercial Street and 5th Street, west along Commercial Street, turn north on Park Avenue, turn east on Mulberry Street, turn south on 5th Street and end at Veterans Memorial Hall located on the corner of West 5th Street and Cedar Street. Resolution adopted and upon approval by Mayor assigned No. 2014-207. April 7, 2014 Page 2 5. Request of Kittrell Elementary School to hold 5K Walk/Run event to be held at Kittrell Elementary school on Saturday, May 3, 2014 from 9:00 a.m. to 11:00 a.m. with the route to start and end at Kittrell Elementary School, together with approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2014-208. 6. Request of Gazim Rekic for tax exemptions for the construction of a new single family dwelling valued at $222,800.00 located at 639 E. San Marnan Drive and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor assigned No. 2014-209. b. Motion to approve the following: 1. 2. Travel Requests Name & Title Class/Meeting Destination Expiration Date Amount not of Personnel Class A Liquor & Outdoor Sales Renewal Date(s) to exceed Officer Bram Hazardous Device Huntsville, 05/11/14- $200.00 Cedar Valley Fish Market, Inc. 218 Division St. School AL 05/17/14 Officer Midwest Cycle Urbana, IL 05/20/14- $413.00 Saunders Intelligence Renewal 05/22/14 X Five Sullivan Bros. Convention Center 200 W. 4th St. Conference Renewal 04/30/14 X 3. Recommendation of appointment of Travis Ross to the position of Waste Services Technician, from the current Civil Service List, effective April 8, 2014 pending completion of pre-employment physical. 4. Recommendation of appointment of Julie Koch-Hoth to the Leisure Services Commission with term expiration of March 1, 2017. 5. 6. 7. 8. 9. 10. 11. Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Veterans of Foreign Wars Club Post #1623 1406 Commercial St. Class A Liquor & Outdoor Sales Renewal 01/14/15 X S.A.C.'s Neighborhood Pub 2000 Hawthorne Ave. Class C Liquor Renewal 01/31/15 X Cedar Valley Fish Market, Inc. 218 Division St. Class B Beer Renewal 01/25/15 Amalgamated Local 838 UAW 2615 Washington St. Class C Liquor Renewal 02/28/15 Babes Tap 210 Division St. Class C Liquor Renewal 03/14/15 X Five Sullivan Bros. Convention Center 200 W. 4th St. Class C Liquor, Class B Wine Renewal 04/30/14 X The Cocktail Lounge 521 Dane St. Class C Liquor New 6 Month 04/06/14- 10/06/14 X 12. Bonds Roll call vote -Ayes: Six. Item lb.1 Nays: One (Schmitt). Item lb.2,3 Nays: Two (Schmitt, Lind). Motion carried. PUBLIC HEARINGS 142493 - Schmitt/Welper that proof of publication of notice of public hearing on Master Development Agreement and Supplemental Development Agreement with Grand Investments, LLC for the sale and conveyance of City owned property at a cost of $1.00 commonly known as the former Grand Hotel site, at West Mullan Avenue and Jefferson Street for the purpose of construction of an approximate 70 -unit condominium development, as published in the Waterloo Courier on April 28, 2014, be received and placed on file. Voice vote -Ayes: Six. Motion carried. 142494 - This being the time and place of public hearing, the Mayor called for written and oral objections and there are written concerns on file in the City Clerk's office. Noel Anderson, Community Planning and Development Director, gave an overview of the development and an explanation of the most recent development agreements. April 7, 2014 Page 3 Mr. Schmitt pointed out that there were a variety of issues with the property including crime before the City purchased and demolished the hotel. 142495 - Schmitt/Welper that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Six. Motion carried. 142496 - Schmitt/Welper that "Resolution authorizing said sale and conveyance", be adopted; and authorize City Attorney to prepare and deliver deed accordingly. Roll call vote - Ayes: Five. Nays: One (Lind). Resolution adopted and upon approval by Mayor assigned No. 2014-210. 142497 - Schmitt/Welper that "Resolution approving said Master Development Agreement and Supplemental Development Agreement", be adopted; and authorize Mayor and City Clerk to execute said document. Roll call vote -Ayes: Five. Nays: One (Lind). Resolution adopted and upon approval by Mayor assigned No. 2014-211. 142498 - Welper/Schmitt that proof of publication of notice of public hearing on FY2014 Boat House Roof Replacement Project, as published in the Waterloo Courier on March 28, 2014, be received and placed on file. Voice vote -Ayes: Six. Motion carried. 142499 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Welper/Schmitt that the hearing be closed. Voice vote -Ayes: Six. Motion carried. 142500 - Welper/Schmitt that "Resolution confirming approval of plans, specifications, bid documents, etc. in conjunction with FY2014 Boat House Roof Replacement Project", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-212. 142501 - Welper/Schmitt that "Resolution ordering construction in conjunction with FY2014 Boat House Roof Replacement Project", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-213. 142502 - Welper/Schmitt to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review: Bidder Bid Security Bid Amount D & G Metal Works, 2524 Inc. $76,000.00 Option I Wagner Road Waterloo, IA 50703 $3,906.00 $78,120.00 Option II Voice vote -Ayes: Six. Motion carried. 142503 - Cole/Schmitt that proof of publication of notice of public hearing on 2014 Right -of -Way Mowing, as published in the Waterloo Courier on March 28, 2014, be received and placed on file. Voice vote -Ayes: Six. Motion carried. 142504 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Mr. Jones clarified that the specifications include the contractor cleaning up garbage prior to mowing. April 7, 2014 Cole/Schmitt that the hearing be closed. Voice vote -Ayes: Six. Motion carried. 142505 - Cole/Schmitt Page 4 that "Resolution confirming approval of specifications, bid documents, etc. in conjunction with 2014 Right -of -Way Mowing", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-214. 142506 - Cole/Schmitt that "Resolution ordering to proceed with contract in conjunction with 2014 Right -of -Way Mowing", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-215. 142507 - Cole/Schmitt to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review: NAME & ADDRESS BID OPTION A BID OPTION B BID OPTION C BID OPTION F BID OPTION G B&B Lawn Care, Inc. $43.95 $44.45 $30.00 $640.00 $750.00 Professional Lawn Care, LLC $49.85 $49.85 $39.85 N/B N/B Voice vote -Ayes: Six. Motion carried. 142508 - Schmitt/Morrissey that proof of publication of notice of public hearing on Waterloo Public Library New Security Camera System, as published in the Waterloo Courier on March 19, 2014, be received and placed on file. Voice vote -Ayes: Six. Motion carried. 142509 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Schmitt/Morrissey that the hearing be closed. Voice vote -Ayes: Six. Motion carried. 142510 - Schmitt/Welper that "Resolution confirming approval of plans, specifications, bid documents, etc. in conjunction with Waterloo Public Library New Security Camera System", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-216. 142511 - Schmitt/Welper that "Resolution ordering construction in conjunction with Waterloo Public Library New Security Camera System", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-217. 142512 - Schmitt/Welper to receive and file and instruct City Clerk to open and read bids and refer to Building Official/Maintenance Administrator for review: Bidder Bid Security Bid Amount Communications Engineering Company P.O. Box 488 Hiawatha, IA 52233 N/A $117,221.00 Hawkeye Alarm & Signal 16 Commercial St. Waterloo, IA 50701 N/A $80,360.00 April 7, 2014 Page 5 RC Systems 1657 Falls Ave. Waterloo, IA 50701 N/A $83,533.49 Voice vote -Ayes: Six. Motion carried. 142513 - Welper/Schmitt that proof of publication of notice of public hearing on F.Y. 2014 W. Airline Highway Rehabilitation, Contract No. 827, as published in the Waterloo Courier on March 21, 2014, be received and placed on file. Voice vote -Ayes: Six. Motion carried. 142514 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Welper/Schmitt that the hearing be closed. Voice vote -Ayes: Six. Motion carried. 142515 - Welper/Schmitt that "Resolution confirming approval of plans, specifications, bid documents, etc. in conjunction with F.Y. 2014 W. Airline Highway Rehabilitation, Contract No. 827", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-218. 142516 - Welper/Schmitt that "Resolution ordering construction in conjunction with F.Y. 2014 W. Airline Highway Rehabilitation, Contract No. 827", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-219. 142517 - Welper/Schmitt to receive and file and instruct City Clerk to open and read bids and refer to City engineer for review: Bidder Bid Security Bid Amount Chester Bross Construction Co. P.O. Box 430 Hannibal, MO 63401 5% $894,965.28 Iowa Erosion Control, Inc. 1106 3rd Street P.O. Box Q Victor, IA 52347-0916 5% $796,278.60 Voice vote -Ayes: Six. Motion carried. 142518 - Morrissey/Welper Re -open the public hearing on request for Proposals for Asbestos Abatement Services for the following properties: 134 Dearborn Avenue, 928 Mulberry Street, 717 Vinton Street, 927 Mullan Avenue, 67 Franklin Street, 820 Fowler Street, 409 State Street, 520 Cottage Street, 1013 Lincoln Street, and 420 Dawson Street (continued from March 3, 2014). Voice vote -Ayes: Six. Motion carried. 142519 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Morrissey/Welper that the hearing be closed. Voice vote -Ayes: Six. Motion carried. 142520 - Morrissey/Welper that "Resolution confirming approval of plans, specifications, bid documents, etc. in conjunction with request for Proposals for Asbestos Abatement Services for the following properties: 134 Dearborn Avenue, 928 Mulberry Street, 717 Vinton Street, 927 Mullan Avenue, 67 Franklin Street, 820 Fowler Street, 409 State Street, 520 Cottage Street, 1013 Lincoln Street, and 420 Dawson Street, be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-220. April 7, 2014 142521 - Morrissey/Welper Page 6 that "Resolution ordering construction in conjunction with request for Proposals for Asbestos Abatement Services for the following properties: 134 Dearborn Avenue, 928 Mulberry Street, 717 Vinton Street, 927 Mullan Avenue, 67 Franklin Street, 820 Fowler Street, 409 State Street, 520 Cottage Street, 1013 Lincoln Street, and 420 Dawson Street", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-221. 142522 - Morrissey/Cole to receive and file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review: Bidder Bid Security Bid Amount AAA Budget Environmental, Inc. 1900 Walnut St. Cedar Falls, IA 50613 $1,454.50 $23,090.00 Abatement Specialties, LLC 1814 E Avenue NE Cedar Rapids, IA 52402 5% $38,437.00 Active thermal Concepts 2805 Stonegate Ct. Hiawatha, IA 52233 5% $67,945.00 Advanced Environmental 803 Ricker Street Waterloo, IA 50703 5% $37,444.00 ECCO Midwest, Inc. 10255 Inver Grove Trail Inver Grove Heights, MN 55076 5% $32,000.00 New Horizons Enterprises, LLC P.O. Box 681183 Kansas City, MO 64168-1183 5% $28,341.00 Voice vote -Ayes: Six. Motion carried. 142523 - Morrissey/Welper that proof of publication of notice of public hearing on request for Proposals for Asbestos Abatement Services for 801-805 Commercial Street, as published in the Waterloo Courier on March 28, 2014, be received and placed on file. Voice vote -Ayes: Six. Motion carried. 142524 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Morrissey/Welper that the hearing be closed. Voice vote -Ayes: Six. Motion carried. 142525 - Morrissey/Welper that "Resolution confirming approval of plans, specifications, bid documents, etc. in conjunction with request for Proposals for Asbestos Abatement Services for 801-805 Commercial Street, be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-222. 142526 - Morrissey/Welper that "Resolution ordering construction in conjunction with request for Proposals for Asbestos Abatement Services for 801-805 Commercial Street", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-223. 142527 - Morrissey/Welper to receive and file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review: April 7, 2014 Page 7 Bidder Bid Security Bid Amount AAA Budget Environmental, Inc. 1900 Walnut St. Cedar Falls, IA 50613 $2,344.35 $46,887.00 Abatement Specialties, LLC 1814 E Avenue NE Cedar Rapids, IA 52402 5% $61,876.00 Active thermal Concepts 2805 Stonegate Ct. Hiawatha, IA 52233 5% $119,615.00 New Horizons Enterprises, LLC P.O. Box 681183 Kansas City, MO 64168-1183 5% $120,075.00 Site Services, Inc. 1621 East Commercial St. Algona, IA 50511 5% $58,956.00 Voice vote -Ayes: Six. Motion carried. RESOLUTIONS 142528 - Cole/Schmitt that "Resolution setting date of hearing as April 21, 2014 to review the proposed funding recommendations set forth by the Community Development Board for CDBG and HOME Program funds for the FY2015 Waterloo/Cedar Falls HOME Consortium Consolidated Plan application; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-224. 142529 - Cole/Schmitt that "Resolution approving Convention and Visitors Bureau (CVB) Board recommendation for funding in the Event/Capital Hotel -Motel Tax Grant funds for FY2015 totaling $147,325.70", be adopted. Roll call vote -Ayes: Five. Abstain: One (Cole). Resolution adopted and upon approval by Mayor assigned No. 2014-225. 142530 - Cole/Schmitt that "Resolution approving Supplemental Agreement No. 4 with Ament, Inc. of Waterloo, Iowa, in the amount of $671,285.00, in conjunction with additional plan development services for the F.Y. 2014 Kimball Avenue Transportation Improvements, Contract No. 843; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Six. Eric Thorson, City Engineer, explained that the amount was amended to show the total amount of the agreement rather than just the City's portion. Resolution adopted and upon approval by Mayor assigned No. 2014-226. 142531 - Schmitt/Welper that "Resolution approving submission of Federal Aid Agreement for Transportation Alternative Program Project TAP -U -8155(741)-8I-07 the funding agreement covers 80% of the total cost of eligible items up to a maximum amount of $412,000.00, to be used for the F.Y. 2014 Shaulis Road Recreational Trail Extension - Phase I, Contract No. 858; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-227. 142532 - Schmitt/Welper that "Resolution approving construction plans for Paving, Sanitary Sewer, Water, and Storm Sewer serving Hammond Hills Sixth Addition, as submitted by VJ Engineering of Cedar Falls, Iowa", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-228. April 7, 2014 Page 8 142533 - Schmitt/Welper that "Resolution approving agreement with Waterloo Water Works for Water Main Replacements in conjunction with F.Y. 2014 Street Reconstruction Program, Contract No. 859; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-229. 142534 - Welper/Schmitt that "Resolution supporting the continuation of the Main Street Waterloo Program and authorize Mayor to execute a Program Agreement with the Iowa Department of Economic Development, Updowntowners of Waterloo, Inc./dba/Main Street Waterloo Partnership and Main Street Waterloo for the purpose of continuing the Main Street program in Waterloo from July 1, 2014 through June 30, 2016", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-230. 142535 - Welper/Schmitt that "Resolution setting date of hearing as April 21, 2014 to approve request of Harris Cleaning of Waterloo, Iowa for a site plan amendment to the "M -2,P" Planned Industrial District, to allow for the construction of a 80' X 125' (10,000 SF) industrial building, located east of 2366 Newell Street; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-231. 142536 - Welper/Schmitt that "Resolution setting date of hearing as April 14, 2014 for the request by Jared and Lori Honermann to vacate the 50' platted building line of Lot 22 of Guernsey's Second Orangeview Plat located at 1360 Angus Drive.; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-232. 142537 - Cole/Schmitt that "Resolution approving request to set the date of public hearing as May 12, 2014 approving certain actions with respect to the Virden Creek Drainage Improvement Project, to establish the amount of just compensation for certain property interests to be acquired for project purposes, and to authorize the use of condemnation procedures for acquisition of said property interests in furtherance of the project objectives", be adopted. Roll call vote -Ayes: Six. Mr. Schmitt requested an overview of the project. Noel Anderson, Community Planning and Development Director, explained that this is the condemnation process in case it is needed but the City will be working with the property owners. Eric Thorson, City Engineers, this is a project to improve a contributory channel to the Virden Creek. This project has been in the works for five years. Resolution adopted and upon approval by Mayor assigned No. 2014-233. 142538 - Cole/Schmitt that "Resolution approving application for SFY 2015 Byrne -JAG Grant funds to be used for funding the Tri -County Drug Enforcement Task Force; and authorize Director of Safety Services to execute said document", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-234. ORDINANCES 142539 - Morrissey/Welper that "an Ordinance amending the City Code of Ordinance in conjunction with Title 6 Motor Vehicles and Traffic, Chapter 1 Traffic Code, by adding Section 6-1-4 City Infractions Ticket", be received, placed on file, considered and passed for the third time and adopt. April 7, 2014 Page 9 Motion to table indefinitely to allow for further discussion. Roll call vote - Ayes: Six. 142540 - Schmitt/Welper that "an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by adding a new Chapter 14, Housing Cooperative Conversion, of Title 9, Building Regulations", be received, placed on file, considered and passed for the first time and adopt. Roll call vote -Ayes: Six. Motion carried. Craig Clark, Building Official, explained the ordinance. 142541 - Schmitt/Welper that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Three. Nays: Three (Lind, Jones, Schmitt). Motion failed. OTHER COUNCIL BUSINESS 142542 - Cole/Schmitt that Change Order No. 1 for a net increase not to exceed negotiated price of $18,270.00 to add 1005 Lafayette Street and 533 Cottage Street for work performed by Lehman Trucking & Excavating Inc. of Waterloo, Iowa in conjunction with Demolition and Site Clearance Services (no regulated asbestos -containing materials); and authorize Mayor and City Clerk to execute said document, be received, placed on file and approved. Voice vote -Ayes: Six. Motion carried. 142543 - Morrissey/Welper to instruct City Engineer to prepare plans, specifications, form of contract, etc. in conjunction with F.Y. 2014 Sidewalk Repair Program - Zone 4 and Trail Repairs, Contract No. 863, be approved. Voice vote -Ayes: Six. Motion carried. 142544 - Morrissey/Welper that plans, specifications, form of contract, etc. in conjunction with F. F.Y. 2014 Sidewalk Repair Program - Zone 4 and Trail Repairs, Contract No. 863, be received and placed on file. Voice vote -Ayes: Six. Motion carried. 142545 - Morrissey/Welper that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with F.Y. 2014 Sidewalk Repair Program - Zone 4 and Trail Repairs, Contract No. 863", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-235. 142546 - Morrissey/Welper that "Resolution setting date of hearing and bid opening as April 21, 2014; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc., be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-236. 142547 - Schmitt/Welper that Change Order No. 2 for a net increase of $60,000.00 for work performed by J & K Contracting of Ames, Iowa for the No Name Creek Interceptor Sewer Project, Contract No. 849; and authorize Mayor and City Clerk to execute said document, be received, placed on file and approved. Voice vote -Ayes: Six. Motion carried. ORAL PRESENTATIONS Mr. Morrissey made the public aware of property tax credits available for elderly, disabled, and low income. Randy Herod, 111 Highland Blvd., questioned if the move to the Central Garage building for animal control was in the original budget. Mayor Clark explained that in the beginning several buildings were looked at. David Dryer, 3145 W. 4th Street, expressed concern with change orders. Mr. Schmitt asked for a work session on the business plan for animal control. Mayor Clark spoke in support of animal control. April 7, 2014 Page 10 Forest Dillavou, 1725 Huntington Road, expressed concern with animal control losing money. 142548 - Cole/Schmitt that the above oral comments be received and placed on file. Voice vote -Ayes: Six. Motion carried. ADJOURNMENT 142549 - Cole/Schmitt that the Council adjourn at 6:52 p.m. Voice vote -Ayes: Six. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director CITY OF WATERLOO Council Communication City Council Meeting: April 14, 2014 Prepared: March 20, 2014 Dept. Head Signature: 116U 4-,4,(44,Q) # of Attachments: 1 SUBJECT: Proclamation April 27 - May 4, 2014 as "Days of Remembrance" Submitted by: Mayor Clark Recommended City Council Action: Summary Statement: Expenditure Required Source of Funds Policy Issue Alternative Background Information: CITY OF WATERLOO, IOWA PROCLAMATION `CONFRFONTINC TH HOLOCAUST: AMERICAN RESPONSES" WHEREAS, the Holocaust was the state-sponsored, systematic persecution and annihilation of European Jewry by Nazi Germany and its collaborators between 1933 and 1945; and WHEREAS, Jews were the primary victims—six million were murdered; Roma (Gypsies), people with disabilities, and Poles were also targeted for destruction or decimation for racial, ethnic, or national reasons; and millions more, including homosexuals, Jehovah's Witnesses, Soviet prisoners of war and political dissidents also suffered grievous oppression and death under Nazi tyranny; and WHEREAS, the history of the Holocaust offers an opportunity to reflect on the moral responsibilities of individuals, societies, and governments; and WHEREAS, we the people of the City of Waterloo should always remember the terrible events of the Holocaust and remain vigilant against hatred, persecution, and tyranny; and WHEREAS, we the people of the City of Waterloo should actively rededicate ourselves to the principles of individual freedom in a just society; and WHEREAS, the Days of Remembrance have been set aside for the people of the City of Waterloo to remember the victims of the Holocaust as well as to reflect on the need for respect of all peoples; and WHEREAS, pursuant to an Act of Congress (Public Law 96-388, October 7, 1980), the United States Holocaust Memorial Council designates the Days of Remembrance of the victims of the Holocaust to be Sunday, April 27 through Sunday, May 4, 2014, including the Day of Remembrance known as Yom Hashoah, April 27, 2014. NOW, THEREFORE, I, Buck Clark, Mayor of the City of Waterloo, Iowa do hereby proclaim the week of Sunday, April 27 through Sunday May 4, 2014, as DAYS OF REMEMBRANCE in memory of the victims of the Holocaust, and in honor of the survivors, as well as the rescuers and liberators, and further proclaim that we, as citizens of the City of Waterloo, should strive to promote human dignity and confront hate whenever and wherever it occurs. IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 14th day of April 2014. ATTEST: Suzy Schares City Clerk Buck Clark Mayor Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 PATRICK MORRISSEY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 CITY OF WATERLOO Council Communication City Council Meeting: APRIL 14, 2014 Prepared: April 8, 2014 Dept. Head Signature: Rudy D. J nes Ru y , Co unity Development Director # of Attachments: 2 SUBJECT: National Community Development Week Submitted by: Rudy D. Jones, Community Development Director Recommended City Council Action: Proclaim April 21-26, 2014 as National Community Development Week. Summary Statement: The City of Waterloo is an entitlement city receiving U.S. Department of Housing and Urban Development funding through their Community Development Block Grant (CDBG) annual allocation. The Community Development Board and staff respectfully request the Council to proclaim the week of April 21-26, 2014 as National Community Development Week in Waterloo, Iowa. Communities around the nation will join together and commemorate 40 years of funding through the Community Development Block Grant programs. The CDBG programs have helped to develop strong networks and relationships between local government, residents and many nonprofit agencies throughout the years. Please authorize Mayor Clark to sign the enclosed Resolution and Proclamation, which will acknowledge and support National Community Development Week in Waterloo. EQUAL HOUSING OPPORTUNITY CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer RESOLUTION NO. 2014 — RESOLUTION DESIGNATING NATIONAL COMMUNITY DEVELOPMENT WEEK FOR THE CITY OF WATERLOO, IOWA: "CDBG: 40 YEARS OF BUILDING STRONG COMMUNITIES" WHEREAS, the Community Development Block Grant (CDBG) Program was enacted, and signed into law by President Gerald Ford, as the centerpiece of the Housing and Community Development Act of 1974; and WHEREAS, the week of April 21-26, 2014 has been designated as National Community Development Week by the National Community Development Association to celebrate the Community Development Block Grant (CDBG) Program and the HOME Investment Partnerships (HOME) Program; and WHEREAS, the CDBG Program provides annual funding to the City of Waterloo as an entitlement city, with flexibility to provide decent, safe and sanitary housing, a suitable living environment and economic opportunities to low- and moderate -income people. Throughout its 40 -year history, the CDBG program has been a partnership among the federal, state and local governments, business, and the nonprofit sector which carry out activities that improve the lives and neighborhoods of low- and moderate -income families; and WHEREAS, the HOME Investment Partnerships (HOME) Program provides funding to local communities to create decent, safe, affordable housing opportunities for low-income persons. Nationally, over one million units of affordable housing have been completed using HOME funds; and WHEREAS, over the past five years, our community has received a total of $6,406,187.00 in CDBG funds and $2,881,202.00 in HOME funds. NOW, THEREFORE, BE IT RESOLVED, that the City of Waterloo, Iowa designates the week of April 21-26, 2014 as National Community Development Week with the theme: "CDBG: 40 YEARS OF BUILDING STRONG COMMUNITIES" in support of these two valuable programs that have made tremendous contributions to the viability of the housing stock, infrastructure, public services and economic vitality of our community. BE IT FURTHER RESOLVED, that this community urges Congress and the Administration to recognize the outstanding work being done locally and nationally by the Community Development Block Grant Program and the HOME Investment Partnerships Program by supporting increased funding for both programs in Fiscal Year 2015. BE IT FURTHER RESOLVED, that the Mayor and City Council encourage all citizens to join together in expressing support for the Community Development Block Grant Program. PASSED AND ADOPTED this 14th day of April, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Schares, City Clerk CITY OF WATERLOO, IOWA POCLAMATION WHEREAS, the week of April 21-26, 2014, has been designated as National Community Development Week by the National Community Development Association to celebrate the Community Development Block Grant (CDBG) Program and the HOME Investment Partnerships (HOME) Program; and WHEREAS, the Community Development Block Grant Program provides annual funding and flexibility to local communities to provide decent, safe and sanitary housing, a suitable living environment and economic opportunities to low -and moderate -income people; and WHEREAS, the HOME Investment Partnerships (HOME) Program provides funding to local communities to create decent, safe, affordable housing opportunities for low-income persons. Nationally, over one million units of affordable housing have been completed using HOME funds; and Y EREIkS, over the past five years, our community has received a total of $6,406,187 in CDBG funds and $2,881,202 in HOME Funds; and WHEREAS, the following activities have been funded: Sidewalk Repair, Clearance and Demolition, Public Services, Boys and Girls Club, Salvation Army and Homeless Shelters, Eastside Ministerial Alliance; Habitat for Humanity, House of Hope, Pathways Behavioral Services, Operation Threshold, Rental Housing, Emergency Repairs, Housing Rehabilitation, Neighborhood Services, Fair Housing Outreach, Wheel Chair Ramps, Northeast Iowa Food Bank, Homebuyer Down Payment Assistance, New Construction, Tenant -Based Rental Assistance, Foreclosure and Credit Counseling Programs, Weatherization Programs, Basic Needs and Transportation Programs. NOW, THEREFORE BE IT RESOLVED, that the City of Waterloo, Iowa, designates the week of April 21-26, 2014, as NATIONAL COMMUNITY DEVELOPMENT WEEK in support of these two valuable programs that have made tremendous contributions to the viability of the housing stock, infrastructure, public services, and economic vitality of our community. BE IT FURTHER RESOLVED that this community urges Congress and the Administration to recognize the outstanding work being done locally and nationally by the Community Development Block Grant Program and the HOME Investment Partnerships Program by supporting increased funding for both programs in FY 2015. IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 14th day of April 2014. ATTEST: Suzy Sch. es City Cler Buck Clark Mayor City of Waterloo Finance Committee Open Invoice Report For April 14 2014 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, April 11, 2014 EFT Transactions: 2,213,470.84 5,106.72 'Subtotal - as of Monday, April 14 2014 2,218,577.56 Workers Compensation Issued by TPA Gross Payroll Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Add Manual Payment-Kiwanis Club 7,762.27 429.00 15,000.00 Bill Payment Total - Monday, April 07 2014 2,241,768.83 Payment to Council members or related entities: $o.00 City of Waterloo Bill Payments Bill Date 4/14/2014 Banking Date 4/15/2014 Prepared by: RI -I Journal Number 1280 Fund Amount Fund Amount for formula 010 419,810.37 010 1 $ 419,810.37 100 685.00 100 1 685.00 101 253,346.00 101 1 253,346.00 205 9,449.75 205 1 9,449.75 224 231,134.59 224 2 231,134.59 266 44,900.37 266 1 44,900.37 283 8,159.66 283 3 8,159.66 290 84,821.01 290 1 84,821.01 291 4,160.00 291 1 4,160.00 407 189.50 407 4 189.50 it -0 J_ /Z(_, 408 9,090.22 408 4 9,090.22 409 5,631.64 409 4 5,631.64 410 982.80 410 4 982.80 411 4,645.86 411 4 4,645.86 412 72,634.97 412 4 72,634.97 413 397,663.60 413 4 397,663.60 426 27,965.35 426 1 27,965.35 520 131,007.24 520 5 131,007.24 521 7,562.48 521 5 7,562.48 525 45,000.09 525 1 45,000.09 609 1,392.22 609 4 1,392.22 610 449,809.12 610 4 449,809.12 900 3,429.00 900 1 3,429.00 WAR 2,213,470.84 2,213,470.84 juornal total 4,426,941.68 $ 4,426,941.68 1 $ WAR formula (2,213,470.84) 2 :31,134.5) 3 8,159.66 Approved check total 2,213,470.84 4 04; ,039.93 5 I 38,569.72 6 000 w/d amount f To: (RB) ACCTS PYBL $ 2,213,470.84 / Bank Acct � � S/ (RB) OVRNT $ 893,566.94 4 J (RB) CDBG 231,134.59 No banking (USB)HOUSE 8,159.66 u•jj L -l21, 1 J (RB)GOB 942,039.93 v/-, � J(RB)SEW 138,569.72 4 $ 2,213,470.84 4/15/2014 forms bill banking net.xlsx blank (2) CITY OF WATERLOO Council Communication City Council Meeting: 4/14/2014 Prepared: 3/31/2014 Dept. Head Signature: Joe Leibold, Police Captain # of Attachments: Three SUBJECT: 2014 Irish Fest Submitted by: Joe Leibold Captain (Waterloo Police) Recommended City Council Action: Approve requested street closures, the use of Lincoln Park, East Side Parking Ramp, bagging of requested meters and allow requested city ordinance variances including Noise and signage variances. From July 31St, 2014 through August 4th as needed. Summary Statement: This is the Sth annual Irish Fest event being held at Lincoln Park and all previous events have been a tremendous success. Due to the size of this event they require additional time to set up and clean the park after the event, Expenditure Required: Labor costs to deliver and retrieve City barricades, prepare the areas for the event, increased patrol and fire presence as needed, and the fuel costs associated with the listed operations. Source of Funds: Policy Issue: Alternative: Background Information: Eke Mb ■ {V OftlInghor 3 The Geller Gaalloghor `�' Nantes OrirenIel W Groom Store UVateiloa Human iii Jam ctrc�n'2 I�eooMrne Dept PtbBo House pfruNt Fer4ler Mole T AHT Aroh 4 'Pe KWAt, TV kt) Employees $ Credit Union 8arearning Eagle Amerfoan y Har & Cri1i mtorn+rnorl Canyon Coffee Tuesday, Apr 02, 2013 10:42 AM to' Pr, Sleek hawk Cotmty Bkig inepeotion Da i Wateu too Police Ow J March 1, 2014 City Clerk City Hall 715 Mulberry Street Waterloo, Iowa 50703 Fax: 319-291-4571 Please forward this letter on To Whom It May Concern. Since the time of the ancient Celts, the inhabitants and descendants of Ireland have gathered together in "great assemblies", today called fests, to celebrate their culture and show their pride in their Irish heritage. The Irish Culture has taken thousands of years to develop, so we need to cherish every moment of it. Being Irish goes well beyond shamrocks, leprechauns, St. Patrick, and blarney. The roots of Irish pride rests in the talented, hearty, compassionate, and deeply spiritual people. The fests provide the opportunity for those who share in that Irish pride to join in celebration. The Cedar Valley Irish Cultural Association is planning the Eighth Annual Iowa Irish Fest for August 1, August 2, and August 3, 2014. We would like the City's permission to use the following area for this event. Lincoln Park Area from Thursday, July 31st through Monday, August 4th. Some items (tables,bleachers, and garbage cans) will be delivered on Monday, Tuesday, and Wednesday July 28th, 29th, and 30th. This will not cause any interruption of the parks normal use on these days. We will close Lincoln Park Friday morning August 1st at 8:00am. We would also appreciate the City's assistance and cooperation with the following: -Assistance from leisure services to bring more picnic tables and bleachers to Lincoln Park. -Waterloo Police Department's assistance with a parade on Friday August 1st starting at 4:00 pm at 4th Street and Cedar Street and continuing down 4th Street to Lafayette. - Use of east side parking ramp and lots (On Friday, Saturday, and Sunday) - Noise ordinance wavier to allow music until 12 midnight on. both August 1st and August 2nd - Sign ordinance waiver to allow signage to be posted in and around the Lincoln Park area - Bag parking meters on Tuesday and Wednesday night so that street closures (described below) can begin at those times. Close the following streets: Park Avenue closed from Mulberry Street to Franklin starting Wednesday July 30th at 7am thru Monday August 4th at 12:00 noon. -4th Street from Mulberry to Franklin (Franklin not closed) starting on Thursday, July 31st at 7am thru Sunday August 3rd. -4th Street from Mulberry to Lafayette starting on Thursday, July 31st at 7am thru Sunday August 3rd. -Mulberry Street from Park Avenue to 5th Street starting Thursday July 31st at 7am tient Sunday August 3rd. As the festival continues to grow it is taking more time to set up and tear down the festival grounds. This is why we are asking for the street closings on Wednesday and Thursday. And keeping one block of Park Ave. closed until Monday 12:00 noon. We will communicate with those that do business on the streets we are asking to close and inform them of the closings one month prior to the event. Iowa Irish Fest now in its eighth year continues to grow. Our top of the line entertainers from all over the world are bringing more and more visitors to downtown Waterloo and the Cedar Valley. With the plans we have for this year and future years we would appreciate the City Council's endorsement and support of this event. Thank you in advance for your assistance with this matter. Sincerely, Rory T. Dolan Sr. Festival Director Iowa Irish Fest Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-238 RESOLUTION APPROVING REQUEST OF CEDAR VALLEY IRISH CULTURAL ASSOCIATION TO HOLD THE 8TH ANNUAL IOWA IRISH FEST ON AUGUST 1-3, 2014. WHEREAS, the Cedar Valley Irish Cultural Association has made written application to the City Council asking that they be authorized and permitted to hold the 8th Annual Iowa Irish Fest event on August 1-3, 2014, together with the approval of the Director of Safety Services, and WHEREAS, said event will be held at Lincoln Park to include the set up and tear down on July 31st through August 4th, including closing the following streets: Park Avenue closed from Mulberry Street to Franklin Street on July 30th at 7:00 a.m. through August 4th at 12:00 noon; 4th Street from Mulberry Street to Franklin Street (Franklin not closed) on July 31st from 7:00 a.m. through August 3rd; 4th Street from Mulberry Street to Lafayette Street on July 31st at 7:00 a.m. through August 3rd; and Mulberry Street from Park Avenue to 5th Street on July 31st at 7:00 a.m. through August 3rd. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of the Cedar Valley Irish Cultural Association to hold the 8th Annual Iowa Irish Fest on August 1-3, 2014 at Lincoln Park, to include the set up and tear down on July 31st through August 4th, including closing the following streets: Park Avenue closed from Mulberry Street to Franklin Street on July 30th at 7:00 a.m. through August 4th at 12:00 noon; 4th Street from Mulberry Street to Franklin Street (Franklin not closed) on July 31st from 7:00 a.m. through August 3rd; 4th Street from Mulberry Street to Lafayette Street on July 31st at 7:00 a.m. through August 3rd; and Mulberry Street from Park Avenue to 5th Street on July 31st at 7:00 a.m. through August 3rd, be and the same is hereby approved. PASSED AND ADOPTED this 14th day of April, 2014. nest G. Clark, Mayor ATTEST: Suzy Sch:res, CMC City Cle k APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: Cedar Valley Irish Cultural Association APPLICANT'S ADDRESS: 315 E. 5th Street Waterloo, Iowa 50703 APPLICANT'S PHONE #: 319-234-9029 ANTICIPATED DATE OF VARIANCE: Friday August 1St, Saturday August 2°d, Sunday August 3rd NAME OF EVENT: Iowa Irish Fest TIMES OF DAY OF VARIANCE: Friday 4PM-12Midnight, Saturday 10AM-12Midnight, Sunday 10AM-5PM GEOGRAPHICAL LOCATION OF VARIANCE: Lincoln Park Area and the 300 block of E.4th street DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: One Block PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC. INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. This is a festival with three stages. There will be bands playing using sound systems on all three days_ The stages on Park Ave in front of the Elks Club and the 300 block of E.4th Street will have music playing until 12 midnight on Friday August 1st and Saturday August 2nd. Applicant's Signature: Date: 3_ i_,20/4/ CITY COUNCIL ACTION: Police Dept, Recommendat• APPROVAL: APPROVAL: DENIAL: L DENIAL: DECIBEL LEVEL: �7 J Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-239 RESOLUTION GRANTING REQUEST OF CEDAR VALLEY IRISH CULTURAL ASSOCIATION FOR A VARIANCE TO NOISE ORDINANCE, ORDINANCE NO. 3094. WHEREAS, Cedar Valley Irish Cultural Association is requesting a variance to the Noise Ordinance on August 1, 2014 from 4:00 p.m. to 12:00 midnight, August 2, 2014 from 10:00 a.m. to 12:00 midnight, and August 3, 2014 from 10:00 a.m. to 5:00 p.m. in conjunction with Iowa Irish Fest events that will be held at Lincoln Park and the 300 block of East 4th Street, including live bands and the use of a PA system, with recommendation and approval of the Director of Safety Services, and WHEREAS, said event will exceed the limits of the Noise Ordinance, Ordinance No. 3094, and WHEREAS, said Cedar Valley Irish Cultural Association has made formal application for a variance effective August 1, 2014 from 4:00 p.m. to 12:00 midnight, August 2, 2014 from 10:00 a.m. to 12:00 midnight, and August 3, 2014 from 10:00 a.m. to 5:00 p.m. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Cedar Valley Irish Cultural Association for a variance to Ordinance No. 3094, Noise Ordinance, on August 1, 2014 from 4:00 p.m. to 12:00 midnight, August 2, 2014 from 10:00 a.m. to 12:00 midnight, and August 3, 2014 from 10:00 a.m. to 5:00 p.m. in conjunction with Iowa Irish Fest events that will be held at Lincoln Park and the 300 block of East 4th Street, including live bands and the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 14th day of April, 2014. ATTEST: Suzy Sch4res, CMC City Cle k rnest G. C ark, yor CITY OF WATERLOO Council Communication City Council Meeting: April 14, 2014 Prepared: April 3, 2014 Dept. Head Signature: # of Attachments: Joe Leibold One SUBJECT: Irish Fest 5K Run/Walk Submitted by: Joe Leibold (Waterloo Police) Recommended City Council Action: Approve the 5K route, use of City Barricades and police officers for traffic control as needed, for the Irish Fest 5K Run/Walk on August 2nd, 2014 at 7:30 AM. Summary Statement: This is the 46 running of Irish Fest 5k. The organizers will supply 20 volunteers and fund 8 officers to provide traffic control and direction. Streets will be controlled with barricades. They will need marked squad cars to provide assistance as needed at busy intersections. Expenditure Required: Labor costs associated with providing the traffic control/protection, labor to deliver and retrieve City barricades and fuel costs associated with the listed operations. Source of Funds: Policy Issue: N/A Alternative: Background Information: 4-+ CD 06 LL a-+ (13 4-J V) a. w. 1.1 z C C G, j 1 C o IP C t, f'3� • f la 4.1 ce fl O \. '` OC I Y Ln -i 4-0 d 0° LL I. .. c3 <9 I— h "r` L . Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-240 RESOLUTION APPROVING REQUEST OF CEDAR VALLEY IRISH CULTURAL ASSOCIATION TO HOLD 5K RUN/WALK EVENT ON AUGUST 2, 2014. WHEREAS, the Cedar Valley Irish Cultural Association has requested that they be allowed to hold a 5K Run/Walk event on August 2, 2014, together with the approval of the Director of Safety Services, and WHEREAS, said event will begin at 7:30 a.m., with the route to start and finish at 4th Street and Mulberry Street. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of the Cedar Valley Irish Cultural Association to hold a 5K Run/Walk event on August 2, 2014 beginning at 7:30 a.m., with the route to start and finish at 4th Street and Mulberry Street, be and the same is hereby approved. PASSED AND ADOPTED this 14th day of April, 2014. ATTEST: Suzy Sch res, CMC City Cle k nest G. Clark, Mayor OPY WATERLOO LEISURE SERVICES COMMISSION PERMIT FOR USE OF PARK Name of User SH77 Pi /t% Lf -1 L9C_C Torn O /YZU ,)-36k1/1-09-Al �L Address (-RS?() City/State W Ta Lc'O1- t �f Y I Phone 3) (3 x3o- 9069 Park .Sti LL/ /1/771 16/9-0<Activity 1OYYJ'Mt 11lh cnie errnen-1r e f Date ,���� - C� 1� 1= 626 / U1 Time /0 1 to Est. Attendance CO —3 (i 0 P1< rjerS' care res »+sl hie tiencict --vr C I The user will be responsible for maintaining said premises in same condition as received. The Leisure Services Commission is not responsible for undesirable conditions left by previous users. It is advisable to have a member of the user's group check the area for litter, etc., prior to the event. The use of amplifying equipment is subject to obtaining a permit from the Mayor's office and to City Ordinance specifying levels of sound. Permit issued by 641_ Date q �Z Leisure Services Director PCn OIlfj �, DD/.i-2 APPLICANT'S NAME: APPLICANT'S ADDRESS: APPLICANT'S PHONE #: APPLICATION FOR VARIANCE TO NOISE ORDINANCE SernnWI se Parker Wit. (31(i) Z30 - -1 O(oci ANTICIPATED DATE OF VARIANCE: OCA-urda\i , June 1 , 2)(4 NAME OF EVENT: Cmmuvi esourc.e.s TIMES OF DAY OF VARIANCE: !2'0bpm - & Kiri Fun Doy 5 00 ern. GEOGRAPHICAL LOCATION OF VARIANCE: Siti,vcIn PGr-k. i \jl. Gker 106 , DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: 15 -104 ft PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. 1. 1-c l e r e W I I be a sounci sy skim �cof till Mu st c (4- r a 0,61E (evc.` h'tckinned k &L Racl�o 2. CITY COUNCIL ACTION: APPROVAL: aovau-- Ukt4,z. Applicant's Signature 4 (3114 Date Police Dept. Recommendation APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: /64 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-241 RESOLUTION GRANTING REQUEST OF SHERMAN WISE FOR VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, Sherman Wise is requesting a variance to the Noise Ordinance on June 7, 2014 from 12:00 noon to 5:00 p.m. in conjunction with a Community Resources & Kids Fun Day event that will be held at Sullivan Park, including a sound system provided by KBOL Radio, and WHEREAS, said event will exceed the limits of Ordinance No. 3094, Noise Ordinance, and WHEREAS, said Sherman Wise has made formal application for a variance to the Noise Ordinance on June 7, 2014 from 12:00 noon to 5:00 p.m., together with recommendation of approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Sherman Wise for a variance to the Noise Ordinance on June 7, 2014 from 12:00 noon to 5:00 p.m. in conjunction with a Community Resources & Kids Fun Day event that will be held at Sullivan Park, including a sound system provided by KBOL Radio, be and the same hereby granted. PASSED AND ADOPTED this 14th day of April, 2014. ATTEST: `SL— Suzy Sc res, CMC City Cl rk a4,7 nest G. Clark, Mayor Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUEN 1101 HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT Ar -Large a COM(U€NiTY PLAN WrNG AND DEVELOPMENT 715 Mulberry Street d Waterloo, Iowa 50703-5783 Y (319) 291-4366 Fax (319) 291-4262 . NOEL C. ANDERSON, Community Planning & Develz7pmeni Director Council Communication City Council Meeting: April l . 2014 Prepared: April 2, 2014 Dept. Head Signature: # of Attachments: 2 SUBJECT: CLURA application for tax exemptions for a new single family dwelling construction located at 4138 Mockingbird Lane, Waterloo, Iowa 50702. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CLURA application from Chelsea Garbes for the construction of a single family home located at 4138 Mockingbird Lane, Waterloo, Iowa 50702, Valued at $150,000 and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the City Limits Urban Revitalization Area Plan. ADDRESS 4138 Mockingbird Lane, Waterloo, Iowa 50702 LEGAL DESCRIPTION Crossroads Estates Replat 1 Lot 29 Expenditure Required: N/A Source of Funds: N/A Policy Issue: CLURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Voelker, Associate Planner CITY WEBSITE: wwwci.waterioo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action'Employer MY UNITS URBAN REVITALIZATION APPLICA `TONT` FOR PROPERTY TAX EXEMPTION FOR CONS !'RUCTION OF NEW ONE OR TWO p FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS UTAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THEINITY OF/ 2.: WATERLOO. The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed one or twos =1%s dwellings (single family homes or duplex/twin homes) that meet the following criteria: 1. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the 1st working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. Projects started prior to the adoption date of July 18, 2011 do not qualify. NAME: JI Sea OJ' SIGNATURE: ADDRESS: V O Ifrd [r D tL TELEPHONE: 3 \ci P DATE: uvituca Atirfri A. What is the Address of the property being improved? k i g What is the Legal Description of the property? (May be available at County Recorder's Office on 2nd floor of the Courthouse) Lys Zai �r��� lZ���� -,�,. I�. ?(.4 I B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes to qualify) C. City of Waterloo Building and Inspections Department Information: Permit Number: E" g - 10 t . -009 llate permit was issued: (Z - S - 1'3 Total permit(s) valuation:. ` H 5 � D. What was the cost of the new construction? ITo��� E. Estimated or actual date of completion of this new construction? 3 1- 19 CITY OF WATERLOO APPROVEDt. DATED: Ll- 141111 - DENIED LJ-J1Lf- DENIED RESOLUTION NO: a-47Qa BLACK HAWK COUNTY ASSESSOR APPROVED DA!'hD: DENTED Tami McFarland Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewedand approved by the Black Hawk County Assessor's Office for criteria eligibility. Pge i of 1111111111111111111 O1OIIIi II I I Doc ID. 005432980001 Type. GEN Kind WARRANTY DEED Recorded: 04/01/2014 at 09:59:49 AM Fee Amt: $251.20 Pape 1 of 1 Revenue Tax: $239.20 Black Hawk County Iowa JUDITH A MCCARTHY RECORDER Fi1e2O14 000 7435 en" ollins Cl rr,n,. C uk:0- t1SC,o Cc.t%Q 00-Pici.3, 0—% f0 Return To: Title Services Corporation, 603 Commercial St., Waterloo, IA 50701 Preparers Charles P. Augustine, 531 Commercial Street, Ste. 250, Waterloo, IA 50701, (319) 232-3304 Taxpayer: Chelsea R. Garbes, 4138 Mockingbird Ln., Waterloo, IA TSC# 140353 WARRANTY DEED - ,DO lr. T TENANCY For the consideration of +mane and No/100 Dollar(s) and other valuable consideration, Midwest Development Co. a corporation organized and existing under the laws of Iowa, does hereby Convey to Chelsea It Garbes, the following described real estate in Black Hawk County, Iowa: Lot 29, Crossroads Estates Rep/at No. 1, Waterloo, I:.lack Hawk Con Iowa. Subject to easements, restrictions, covena+,ts, ordinances and limits access provisions of record. Grantor does Hereby Covenant with grantees, and successors in interest, that grantor q holds the real estate by title in fee simple; that it has good and lawful authority to sell and convey '?t the real estate; that the real estate is free and clear of all liens and encumbrances except as may M be above stated; and grantor Covenants to -Warrant and Defend the real estate against the Iawful. r6 claims of all persons except as may be above stated. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, and as masculine or feminine gender, according to the context. Dated: I 11--- I L Kyle Skogman as President of Midwest Development Co. STATE OF IOWA, COUNTY OF !.;LACK HAWK , as I of Midwest Devel This instrument was acknowledged before me on this slay of January, 2014, by Kyle CL..n..,.,., .,e T3,,._.,.:•4a + .,+'\R,di.;m + ii.,c.e t ,.,.:,n„t .., r„i 1,:, lr .s f((• �l.'7� ( / Et./� ac Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-242 RESOLUTION APPROVING APPLICATION WITH CHELSEA GARBES FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW SINGLE FAMILY HOME VALUED AT $150,000.00 FOR PROPERTY LOCATED AT 4138 MOCKINGBIRD LANE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Chelsea Garbes has submitted an application dated March 28, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions for the construction of a new single family home valued at $150,000.00 for property located at 4138 Mockingbird Lane, more fully described as follows: Lot No. 29, Crossroads Estates Replat No. 1, Waterloo, Black Hawk County, Iowa. Subject to easements, restrictions, covenants, ordinances and limited access provisions of records; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. PASSED AND ADOPTED this 14th of April, 2014. 4---A--e-e--13/# • C"rfAZZ_ Ernest G. Clark, Mayor ATTEST: - Suzy Sc cares, CMC City Clerk Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-242 RESOLUTION APPROVING APPLICATION WITH CHELSEA GARBES FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW SINGLE FAMILY HOME VALUED AT $150,000.00 FOR PROPERTY LOCATED AT 4138 MOCKINGBIRD LANE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Chelsea Garbes has submitted an application dated March 28, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions for the construction of a new single family home valued at $150,000.00 for property located at 4138 Mockingbird Lane, more fully described as follows: Lot No. 29, Crossroads Estates Replat No. 1, Waterloo, Black Hawk County, Iowa. Subject to easements, restrictions, covenants, ordinances and limited access provisions of records; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. PASSED AND ADOPTED this 14th d of April, 2014. rnest G. Clark, Mayor ATTEST: Suzy Soares, MC City Clerk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF L ,_ a A COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street Waterloo, Iowa 50703-5783 a (319) 291-4266 Fax (319) 291-4262. NOEL C. ANDERSON, Community Planning & Dee'et=meet Director Council Communication City Council Meeting: April 14, 2014 Prepared: April 3, 2014 Dept. Head Signature: # of Attachments:a SUBJECT: CLURA application for tax exemptions for a new twin home located at 4166 Mourning Dove Dr, Waterloo, Iowa 50702. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CLURA application from LuAnn Jackson for the construction of a new twin home located at 4166 Mourning Dove Dr., Waterloo, Iowa 50702, Valued at $80,000 and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the City Limits Urban Revitalization Area Plan. ADDRESS 4166 Mourning Dove Dr., Waterloo, Iowa 50702 LEGAL DESCRIPTION Crossroads A Condominium Unit 4166 Expenditure Required: N/A Source of Funds: N/A Policy Issue: CLURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Voelker, Associate Planner CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY LIMITS URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOP IED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed one orvi dwellings (single family homes or duplex/twin homes) that meet the following criteria: 1. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department) 2. This application must be filed with City prior to the 1u working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. I Please fill out the following information for your application to be submitted to the City Council. NAME: ADDRESS: TELEPHONE: LvA ' yi J ; ck 5(-r) SIGNATURE: LA UtP Dove, Dr 1 31 - DATE: A. What is the Address of the property being improved? L ( (i) ( i' C' Li V K7 tING What is the Legal Description of the property? (May be available at County Recorr's OfTic Courthouse) 704 B. What was the nature of the improvement(s)? (must be single family homes or duplex/tthomes to i 1 6 /6 v u c — WIN C. City of Waterloo Building and Inspections Department Information: Permit Number: V- - g53)ate permit was issued: -- --\ 3 Total permit(s) valuation: 10O' 0 D. What was the cost of the new construction? E. Estimated or actual date of completion of this new construction? 8 CITY OF WATERLOO APPROVED DATED: Li-Pf--/f- DENIED RESOLUTION NO: a '5.? BLACK HAWK COUNTY ASSESSOR APPROVED DATED: DENIED Tami McFarland Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. age .... ----Grantor _o 1 E. Number: 201400006482 Recorded: 9/20/2013 at 8:01:46.3 AM Fee Amount: $12.00 Revenue Tax: $303.20 JUDITH A MCCARTHY, RECORDER Black Hawk County, Iowa Prepared by and after recording return to: Matthew J. Adam 1100 5th Street, Suite 205 (319) 35.E-1019 Simmons Perrine Moyer Bergman PLC CoraMlle, IA 52241 FAX (319) 354-1760 Address tax statement and after recording return. to: LuAnn L. Jackson; 4166 Morning Dove Drive, Waterloo, rA 50702 WARRAN'i1Y DEED d.,, In consideration of one dollar and other valuable consideration, Robson Homes, Inc., an Iowa corporation, does hereby transfer and convey to LuAnn L. Jackson, all of its right, title and interest in real estate located in Black Hawk County, Iowa, legally described as follows: Unit 4166 Morning Dove Drive and the undivided percentage interest in the common elements appurtenant to said Unit, in Crossroads, A Condominium, recorded in- Doc. #201.4-02198 on- July .29, 2013, being laid out on Lots 61, 62 138, 139 and 140 in Crossroads Estates Rpplat No. 1, Waterloo, Black Hawk County Iowa. . The described real estate is conveyed subject to zoning, easements, covenants and restrictions of record in the office of the Recorder of Black Hawk County, Iowa. The Grantor does hereby covenant with Grantee, and successors in interest, that it has lawful authority totransfer and convey the real estate; that Grantor holds title to the real estate in fee simple; and that the real estate is free and clear of all liens and encumbrances, except as may be stated above. does further hereby covenant with Grantee, and successors in interest, to warrant title and defend the real estate against the lawful claims of all persons or entities except as may be stated above. ROBSON ..MMES, INC. Dated --)._14.14______, 2013 By: ae-74 l"''' ----''----. o• -ph M. Robson, President STA I'b, OF IOWA, COUNTY OF -Y0445 QV1) SS. j ,, This instrument was acknowledged before me on this .: day of , ;. It- 2013 by Joseph M. , Robson, as President of ROBSON HOMES, INC. 7' Notary Public in and for said State My Commission Expires: (C1 `7-.20// Filamim r 2fliM nnnfa82�Spsty Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-243 RESOLUTION APPROVING APPLICATION WITH LUANN JACKSON FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW TWIN HOME VALUED AT $80,000.00 FOR PROPERTY LOCATED AT 4166 MOURNING DOVE DRIVE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, LuAnn Jackson has submitted an application dated April 3, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions for the construction of a new twin home valued at $80,000.00 for property located at 4166 Mourning Dove Drive, more fully described as follows: Unit 4166 Mourning Dove Drive and the undivided percentage interest in the common elements appurtenant to said Unit, in Crossroads, A Condominium, recorded in Doc. #2014-02198 on July 29, 2013, being laid out on Lots 61, 62, 138, 139 and 140 in Crossroads Estates Replat No. 1, Waterloo, Black Hawk County, Iowa. Subject to easements, restrictions, covenants, ordinances and limited access provisions of records; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. PASSED AND ADOPTED this 14th da�f April, 2014. Ernest G. Clark, Mayor ATTEST: uzy Sc ares, CMC City Cle k Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-243 RESOLUTION APPROVING APPLICATION WITH LUANN JACKSON FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW TWIN HOME VALUED AT $80,000.00 FOR PROPERTY LOCATED AT 4166 MOURNING DOVE DRIVE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, LuAnn Jackson has submitted an application dated April 3, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions for the construction of a new twin home valued at $80,000.00 for property located at 4166 Mourning Dove Drive, more fully described as follows: Unit 4166 Mourning Dove Drive and the undivided percentage interest in the common elements appurtenant to said Unit, in Crossroads, A Condominium, recorded in Doc. #2014-02198 on July 29, 2013, being laid out on Lots 61, 62, 138, 139 and 140 in Crossroads Estates Replat No. 1, Waterloo, Black Hawk County, Iowa. Subject to easements, restrictions, covenants, ordinances and limited access provisions of records; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. PASSED AND ADOPTED this 14th day of April, 2014. ATTEST: Ernest G. Clark, Mayor Suzy Sch res, CMC City Cle k Mayor BUCK CLARK COUNCIL MEMBERS CITY . OF IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street - Waterloo; Iowa 50703-5783 (319)291-4366 Fax (319) 291-4262 . NOEL C. ANDERSON, Community Planning & Dee/ovment Director Council Communication City Council Meeting: Aril 1 201 Prepared: April 7, 2014 Dept. Head Signature: # of Attachments: 2 SUBJECT: CLURA application for tax exemptions for a new single family home located at 4144 Mockingbird Lane, Waterloo, Iowa 50702. DAVID Submitted by: Noel Anderson- Community Planning & Development Director JONES Ward 1 Recommended City Council Action: Resolution approving CLURA application CAROLYN from Erin Broten for the construction of a new single family home located at 4144 COLE Mockingbird Lane, Waterloo, Iowa 50702, Valued at $150,000 and authorize Mayor Ward 2 and City Clerk to execute said documents. HAROLD GETTY Summary Statement: The Planning, Programming, and Zoning Commission staff has Ward 3 reviewed this application and feels that the project qualifies for exemptions from taxes QUENTIN on the actual value added to Residential property under the City Limits Urban HART Revitalization Area Plan. Ward 4 RON ADDRESS WELPER 4144 Mockingbird Lane, Waterloo, Iowa 50702 Wards BOB LEGAL DESCRIPTION GREENWOOD Crossroads Estates Replat No 1 Lot 31 At -Large Expenditure Required: N/A STEVE S CHMITT At -Large Source of Funds: N/A Policy Issue: CLURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Voelker, Associate Planner CITY WEBSITE: ww ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer . _tA-tviitok x.eittf\ w t--. is CITY LIMITS URBAN i&VITALIZATION APPLICAT N C s 1 FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE 0 FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS AI1;, REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WA1ERLOO. The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed one or two family dwellings (single family homes or duplex/twin homes) that meet the following criteria: 1. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the 1st working day of February following the year when the inipr'onezne are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. HoWeVet, single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. Projects started prior to the adoption date of July 18, 2011 do not qualify. NAME: e'vi btLi/1 ADDRESS: U\ \C 4ii 9)i'wa LAI) TELEPHONE: b\ck--00A-2,t/titfiL SIGNATURE: V Porgy DATE: LW/ LA A. What is the Address of the property being improved? 4 • e A Z �� What is the Legal Description of the property? (May be available at County Recorder's Office on 2na floor of the Courthouse) L®A- t (./.1 /J/ -- 1 B. What was the nature of the improvement(s)? (must be single�tfamily homes or duplex/twin homes to qualify) F C. City of Waterloo Building and Inspections Department Information: Z�12 a d�oi-1 Permit Number: Da2te permit was issued: 12. Z " 1 Total permit(s) valuation: (T C 53? D. What was the cost of the new construction? t.Co3 o� E. Estimated or actual date of completion of this new construction? 3 - 1 - 1 CITY9F WATERLOO DATED: RESOLUTION NO: db'��� t.-°"' APPROVED DENIED BLACK HAWK COUNTY ASSESSOR APPROVED DENIED DATED: Tauri McFarland Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. V - Return Document To: UICCU, 3409 Cedar Heights Dr., Cedar Falls, IA 50613 Preparer Information: Charles P. Augustine, 531 Commercial St., Ste. 250, Waterloo, IA 50701, Phone: (319) 232-3304 Taxpayer Information: Erin K. Broten, 4144 Mockingbird Lane, Waterloo, IA TSC#140253 WARRANTY DEED (CORPORATE GRANTOR) For the consideration of One and No/100 Dollar(s) and other valuable consideration, Midwest Development Co., a corporation organized and existing under the laws of Iowa does hereby Convey to Erin K. Broten, a single person, the following described real estate in Black Hawk County, Iowa: Lot 31, Crossroads Estates Replat No. 1, Waterloo, Black Hawk County, Iowa. Subject to easements, restrictions, covenants, ordinances and limited access provisions of record. The Corporation hereby covenants with grantees, and successors in interest, that it holds the real estate by title in fee simple; that it has good and lawful authority to sell and convey the real estate; that the real estate is free and clear of all liens and encumbrances, except as may be above stated; and it covenants to Warrant and Defend the real estate against the lawful claims of all persons, except as may be above stated. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, according to the context. Dated: i- By By STATE OF IOWA, COUNTY OF LINN This instrument was acknowledged. before me on the clay of • 2014, by Kyle Skogman as President and ;'' (I of Midwest Development Co. • Midwest Development Co. Kyle Skogman, as President of Mid est Development Co. `.,.111i- as 'cY' La.y i of Midwest Development Co. as `iVe.,- '.i !'' \-4 C'c' Notary Public 3RANDY STARKS Commission Number742154 n"r, Zr7i1.-= My Commission Expires 6 Aats.sst 03. 2015 Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-244 RESOLUTION APPROVING APPLICATION WITH ERIN BROTEN FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW SINGLE FAMILY HOME VALUED AT $150,000.00 FOR PROPERTY LOCATED AT 4144 MOCKINGBIRD LANE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Erin Broten has submitted an application dated April 4, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions for the construction of a new single family home valued at $150,000.00 for property located at 4144 Mockingbird Lane, more fully described as follows: Lot 31, Crossroads Estates Replat No. 1, Waterloo, Black Hawk County, Iowa. Subject to easements, restrictions, covenants, ordinances and limited access provisions of records; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. PASSED AND ADOPTED this 14th da of April, 2014. Ernest G. Clark, Mayor ATTEST: cc 2 Suzy Sdhares, CMC City Clerk Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-244 RESOLUTION APPROVING APPLICATION WITH ERIN BROTEN FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW SINGLE FAMILY HOME VALUED AT $150,000.00 FOR PROPERTY LOCATED AT 4144 MOCKINGBIRD LANE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Erin Broten has submitted an application dated April 4, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions for the construction of a new single family home valued at $150,000.00 for property located at 4144 Mockingbird Lane, more fully described as follows: Lot 31, Crossroads Estates Replat No. 1, Waterloo, Black Hawk County, Iowa. Subject to easements, restrictions, covenants, ordinances and limited access provisions of records; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. PASSED AND ADOPTED this 14th day of April, 2014. ATTEST: Suzy Shares, CMC City Clerk ?GL_g :est G. Clark, M yor TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2014 BUDGETED 7D00 EXPENDED YTD a/ 4 /$' -1 THIS REQUEST '11/ LEFT AFTER THIS REQUEST /, Olt) DATE ,y.,, A-1 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Sergeant Brian Hoelscher & Inv. Michael Girsch DATE: March 28, 2014 NAME OF CLASS / MEETING: Tactical Firearms Instructor (3 Gun) Course DESTINATION: Defiance , Missouri DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 18,2014 Return Date: May 23, 2014 DATE(S) OF MEETING: May 19-23,2014 PURPOSE OF TRAVEL: Lt. Frana is requesting authorization to send Sergeant Brian Hoelscher & Inv. Michael Girsch to the Tactical Firearms 3 Gun Instructor School at the St. Charles County Sheriff's Office on May 19-23, 2014 in Defiance, Missouri. Sergeant Hoelscher and Inv. Girsch are leaders in the Firearms Instruction for the Waterloo Police Department. This 5 -Day Strategos International school is a certification Instructor school to develop teaching, coaching, and training skills in the handling and deployment of the three weapons systems, (Shotgun, Rifle, and Handgun), used by the members of the Waterloo Police Department . A city vehicle will be needed to travel to the training location. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $625.00 LODGING Rental car $496.00 MEALS PARKING $1590.00 REGISTRATION AIRFARE $200.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 2911.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1455.50 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPART ENT HEAD C' 2 DATE I APPROVE THIS TRAVEL REQUEST 1‘11/ MAYOR ,oftf TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE rITEM USED FY ,L/ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010 03 8400 1346 Ooo Co 31e/ 5z% /3670.00 ON. `-'2/) #'3-i/ Copy - Department NAME(S) AND POSITION(S): Michelle Weidner, Chief Financial Officer DATE: 4/3/2014 NAME OF CLASS / MEETING: Gov't Finance Officers Assn Annual Conference DESTINATION: Minneapolis, MN DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 5/18/2014 RETURN DATE: 5/21/2014 DATE(S) OF MEETING: 5/18/2014 — 5/21/2014 PURPOSE OF TRAVEL/TRAINING: Attend annual training in governmental accounting and finance issues. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 600.00 175.00 425.00 120.00 LODGING MEALS REGISTRATION MILEAGE/FUEL 40.00 TOTAL FOR ALL: $ 1,360.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010 03 8400 1346 YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 1,360.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO v DEPARTMENT HEAD DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST mAy.l‘/ DrYAZ JO /It TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 4-4, iV BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST STAFF ONLY ala 1, 57 6) /at/lo /Z5V 1 3, 830 ��- .4.9U0 A-76 9' -t - DATE 7/17,,J— - q Ori.inal - Clerk/Finance Co. - De••rtment NAME(S) AND POSITION(S): Rebecca Johnson, Human Rights Specialist DATE: March 25th, 2014 NAME OF CLASS / MEETING: National Fair Housing Training Academy Week Two Investigation Training DESTINATION: Washington, D.C. DEPARTURE POINT IF NOT WATERLOO: Waterloo unless booked, then C.R. DEPARTURE DATE: Sunday, May 4, 2014 RETURN DATE: Saturday, May 10, 2014 DATE(S) OF MEETING: Monday, May 5, 2014 — Friday, May 9, 2014 PURPOSE OF TRAVEL: To attend Week Two Investigation Training at the National Fair Housing Training Academy WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo unless booked then Cedar Rapids ESTIMATE OF COST: $1750.00 LODGING $100.00 $350.00 MEALS N/A REGISTRATION $700.00 N/A MILEAGE/FUEL TOTAL FOR ALL: $ 2900.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-27-2510-1346 X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ 2900.00 PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY A D -BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD r I DATE K:\Shred Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MA OR TE SHELLY KRUGER From: Diana Gebel <diana@shortstravel.com> Sent: Wednesday, March 19, 2014 10:35 AM To: SHELLY KRUGER Subject: RE: Airfare from Waterloo, IA to Washington, D.C. Hi, From Waterloo to Washington, DC, American via Chicago: AA3016N 04MAY ALOORD 605A 710A * SU OPERATED BY AMERICAN EAGLE AIRLINES AA3731N 04MAY ORDDCA 835A 1125A SU OPERATED BY AMERICAN EAGLE AIRLINES Return: AA1154S 10MAY DCAORD 1145A 1245P SA AA2829S 10MAY ORDALO 230P 330P * SA OPERATED BY AMERICAN EAGLE AIRLINES Current fare is $303.00 roundtrip, nonrefundable. Plus our fee of $35.00 - I'll send you Cedar Rapids options in separate email. All fares subject to change until purchased. Diana Gebel, CTC Short's Travel Management 319-433-0849 -direct line diana(ashortstravel.com Our Mission: To enhance the experience of getting there, being there, and coming home. From: SHELLY KRUGER [mailto:SHELLY.KRUGER@WATERLOO-IA.ORG] Sent: Wednesday, March 19, 2014 8:41 AM To: Diana Gebel Subject: Airfare from Waterloo, IA to Washington, D.C. SHELLY KRUGER From: Sent: To: Subject: Diana Gebel <diana@shortstravel.com> Wednesday, March 19, 2014 10:40 AM SHELLY KRUGER Flight Options Cedar Rapids to Washington DC *** This is a courtesy email only. No reservation has been made. Rates and availability are subject to change until tickets are purchased. Approval is required in order to secure a reservation.*** Booking Fee: $35.00 in addition to the airfares below. PRICING OPTION 1 TOTAL AMOUNT $327.00 DELTA AIR LINES DELTA AIR LINES DELTA AIR LINES DELTA AIR LINES 5175 T 04MAY 1638 T 04MAY 2063 V 10MAY 4086 V 10MAY PRICING OPTION 2 DELTA AIR LINES DELTA AIR LINES DELTA AIR LINES DELTA AIR LINES Cedar Rapids, IA (CID) Atlanta, GA (ATL) Washington, DC (DCA) - Atlanta, GA (ATL) - Washington, DC (DCA) - Bloomington, MN (MSP) Bloomington, MN (MSP) - TOTAL AMOUNT $307.00 4098 X 04MAY Cedar Rapids, IA (CID) Romulus (near Detroit), MI (DTW) 2063 V 10MAY Washington, DC (DCA) 1365 X 04MAY 4086 V 10MAY Bloomington, MN (MSP) PRICING OPTION 3 DELTA AIR LINES DELTA AIR LINES DELTA AIR LINES DELTA AIR LINES 4098 X 04MAY 1365 X 04MAY 1743 V 10MAY 5175 V 10MAY TOTAL AMOUNT $307.00 Cedar Rapids, IA (CID) Romulus (near Detroit), MI (DTW) Washington, DC (DCA) Atlanta, GA (ATL) PRICING OPTION 4 TOTAL AMOUNT $323.00 USAIRWAYS USAIRWAYS USAIRWAYS USAIRWAYS 2521 G 04MAY Cedar Rapids, IA (CID) 2299 G 04MAY Chicago, IL (ORD) 1219 U 10MAY Washington, DC (DCA) 2550 U 10MAY Chicago, IL (ORD) 1 Cedar Rapids, IA (CID) - Romulus (near Detroit), MI (DTW) - Washington, DC (DCA) - Bloomington, MN (MSP) - Cedar Rapids, IA (CID) _ Romulus (near Detroit), MI (DTW) - Washington, DC (DCA) - Atlanta, GA (ATL) - Cedar Rapids, IA (CID) - Chicago, IL (ORD) - Washington, DC (DCA) - Chicago, IL (ORD) - Cedar Rapids, IA (CID) 1220P 315P SU 620P 811P SU 830A 1023A SA 1120A 1225P SA 620P 856P SU 940P 1106P SU 830A 1023A SA 1120A 1225P SA 620P 856P SU 940P 1106P SU 800A 955A SA 1040A 1130A SA 335P 440P SU 515P 800P SU 605A 705A SA 830A 925A SA PRICING OPTION 5 DELTA AIR LINES DELTA AIR LINES DELTA AIR LINES DELTA AIR LINES 4098 X 04MAY 1365 X 04MAY 4973 X 10MAY 3978 X 10MAY PRICING OPTION 6 DELTA AIR LINES DELTA AIR LINES DELTA AIR LINES DELTA AIR LINES 5175 T 04MAY 1638 T 04MAY 2063 V 10MAY 4086 V 10MAY PRICING OPTION 7 DELTA AIR LINES DELTA AIR LINES DELTA AIR LINES DELTA AIR LINES 5175 T 04MAY 1638 T 04MAY 1743 V 10MAY 5175 V 10MAY PRICING OPTION 8 DELTA AIR LINES DELTA AIR LINES DELTA AIR LINES DELTA AIR LINES 5175 T 04MAY 1638 T 04MAY 4973 X 10MAY 3978 X 10MAY diana I Travel Consultant Shorts Travel Management 1205 West Ridgeway Waterloo IA 50701 TOTAL AMOUNT $327.00 Cedar Rapids, IA (CID) Romulus (near Detroit), MI (DTW) Washington, DC (DCA) Romulus (near Detroit), MI (DTW) TOTAL AMOUNT $327.00 Cedar Rapids, IA (CID) Atlanta, GA (ATL) Washington, DC (DCA) Bloomington, MN (MSP) TOTAL AMOUNT $327.00 Cedar Rapids, IA (CID) Atlanta, GA (ATL) Washington, DC (DCA) Atlanta, GA (ATL) TOTAL AMOUNT $347.00 Cedar Rapids, IA (CID) Atlanta, GA (ATL) Washington, DC (DCA) Romulus (near Detroit), MI (DTW) 2 Romulus (near Detroit), - 620P 856P SU MI (DTW) - Washington, DC (DCA) 940P 1106P SU Romulus (near Detroit), _ MI (DTW) - Cedar Rapids, IA (CID) 1210P 1249P SA 945A 1119A SA - Atlanta, GA (ATL) 1220P 315P SU - Washington, DC (DCA) 620P 811P SU - Bloomington, MN (MSP) 830A 1023A SA - Cedar Rapids, IA (CID) 1120A 1225P SA - Atlanta, GA (ATL) 1220P 315P SU - Washington, DC (DCA) 620P 811P SU - Atlanta, GA (ATL) 800A 955A SA - Cedar Rapids, IA (CID) 1040A 1130A SA - Atlanta, GA (ATL) 1220P 315P SU - Washington, DC (DCA) 620P 811P SU Romulus (near Detroit), - MI (DTW) - Cedar Rapids, IA (CID) 945A 1119A SA 1210P 1249P SA Absorb User Page 1 of 1 Invoice #41506 Order Receipt National Fair Housing Training Academy (NFHTA) 600 Maryland Ave SW, Lower Level, Room 027 , Washington, D.C. United States 20024-2520 Date: Mar 19, 2014 9:18 AM Payment Method: Purchase By / Billing Info: Rebecca Johnson 620 Mulberry Waterloo, Iowa United States 50702 Course Details NFHTA002_Week Two Investigation Training Ilt MAY2014_Week Two Investigation Training May 05 2014 8:30AM EST (UTC -05:00) 1_Patricia Roberts Harris National Fair Housing Academy Seats 1 Order Subtotal Total Discount Total Price $0.00 $0.00 - $0.00 $0.00 https://www.nfhtalearn.org/user/print receipt. aspx?token=085ae6dfaa83 3 f8275 87d 1 adb3 d... 3/19/2014 CITY OF WATERLOO Council Communication City Council Meeting: April 14, 2014 Prepared: April 9, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: REQUEST BY MARY & CLIFF KINSEL FOR A CONCRETE DRIVEWAY TO BE LOCATED AT 559 HELMET AVENUE Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from MARY & CLIFF KINSEL for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1, to be located at 559 HELMET AVENUE. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: CLOVERDALE ACRES N 60 FT E 1/2 LOT 8 WAIVER Date: zo ti Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: I hereby request a waiver to the driveway and sidewalk specifications for the construction of a driveway or sidewalk located at concrete y asphalt) 551 Nei 0-7e 72 - This waiver is needed because of: (Address) special surface texture (i.e., exposed aggregate, brick stamped pattern, paving brick) to be used on the concrete approach. elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1. asphalt driveway with the elimination of the sidewalk section. placing a driveway or sidewalk on City right of way on an unimproved street. Other: I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, 7y,"0a p y /r;v 5 n / 9- /l//-1, Ki/VZ/ Printed Name of Property Owner Signa re of Property Owner „.17?-,, PAYMENT DATE 04/09/2014 COLLECTION STATION COUNTER 1 RECEIVED FROM MARY & CLIFF KINSEL DESCRIPTION DRIVEWAY @ 559 HELMET AVE. PAYMENT CODE City of Waterloo 715 Mulberry St Waterloo, IA 50703 (319) 291-4323 RECEIPT DESCRIPTION CLERK RECORDING&PUBLICATN 3492 DRIVEWAY @ 559 HELMET AVE. _010-03-8400 3492 Recording & Publication Fees $7.00 Total Cash Total Check Total Charge Total Other Total Remitted Change Total Received $7.00 $0.00 $0.00 $0.00 $7.00 $0.00 $7.00 BATCH NO. 2014-10001820 RECEIPT NO. 2014-00012556 CASHIER Ella Ellis TRANSACTION AMOUNT $7.00 Printed by: Ella Ellis Total Amount: $7.00 Page 1 of 1 04/09/2014 11:10:12 AM Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-245 RESOLUTION GRANTING PERMISSION TO MARY AND CLIFF KINSEL FOR A WAIVER FOR A CONCRETE DRIVEWAY TO BE LOCATED AT 559 HELMET AVENUE, AND AUTHORIZING CONSTRUCTION OF A CONCRETE DRIVEWAY WITH ELIMINATION OF THE SIDEWALK SECTION DUE TO THE INABILITY TO MEET REQUIREMENTS OF THE DRIVEWAY AND SIDEWALK POLICY, PARAGRAPH 1. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: WHEREAS, the City Engineer has made written application to the City Council asking that Mary and Cliff Kinsel be authorized and permitted to construct a concrete driveway with elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1, to be located at 559 Helmet Avenue, and legally described as follows: Cloverdale acres North 60 feet East Lot 8, all in the City of Waterloo, Black Hawk County, Iowa; and WHEREAS, it is the sense of the Council of the City of Waterloo, Iowa, that said request should be granted. NOW, THEREFORE, BE IT FURTHER RESOLVED that permission is hereby granted to Mary and Cliff Kinsel to construct a concrete driveway with elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1, to be located at 559 Helmet Avenue, subject to the following conditions: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. BE IT FURTHER RESOLVED that the City Clerk is authorized and directed to forward a certified copy of this resolution to the Black Hawk County Recorder for recording and the Black Hawk County Auditor for filing in order that this said action may become a matter of official County Record. Resolution No. 2014-245 Page 2 PASSED AND ADOPTED this 14th d. of April, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Sch. CMC City Cle k CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Resolution No. 2014-245, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 14th day of April, 2014. Witness my hand and seal of office this 14th day of April, 2014. SEAL Suzy Scha City Cler es, CMC CITY OF WA'I'FRLOO Council Communication City Council Meeting: March 24, 2014 Prepared: March 19, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 street list) SUBJECT: F.Y. 2014 STREET RECONSTRUCTION PROGRAM CONTRACT NO. 859 Submitted by: Dennis Gentz, P.E., Assistant City Engineer Recommended City Council Action: It is recommended that Council approve these documents, set April 14, 2014, as the date for the public hearing and bid opening and instruct the City Clerk to publish said notices. Summary Statement Transmitted herewith are the Plans and Specifications for the F.Y. 2014 STREET RECONSTRUCTION PROGRAM, Contract No. 859, as prepared by the City Engineer's Office. Expenditure Required To Be Determined Source of Funds Local Option Sales Tax Funds Policy Issue N/A Alternative None Background Information: These are the plans and specifications for reconstruction of streets (see attached list) that were approved by Council for 2014. F.Y. 2014 Street Reconstruction Program, Contract No. 859 April 14, 2014 Bid Tab Base Bid + Alternate A Estimate: $8,352,093.64 Base Bid + Alternate B Estimate: $8,354,141.80 Division II Estimate: $103,929.00 Base Bid + Alt A + Div II Estimate: $8,4 .1 ..4 aOcf act ,e`7 Base Bid + Alt B + Div II Estimate: $8,458,070.80 Bid Security Required: 5% Bid Bond Bidder Bid Security Bid Amount Aspro, Inc. P.O. Box 2620 Waterloo, IA 50704 5% F.Y. 2014 Street Reconstruction Program, Contract No. 859 April 14, 2014 Bid Tab Base Bid + Alternate A Estimate: $8,352,093.64 Base Bid + Alternate B Estimate: $8,354,141.80 Division II Estimate: $103,929.00 Base Bid + Alt A + Div II Estimate: $8,456,022.64 Base Bid + Alt B + Div II Estimate: $8,458,070.80 Bid Security Required: 5% Bid Bond Bidder Bid Security Bid Amount Aspro, Inc. P.O. Box 2620 Waterloo, IA 50704 5% $8,209,211.04 STATE OF IOWA, } Black Hawk County, SS ,AMea-111611!Mh, ,umo0 asnoH a1!4M ,+ OZ) eldoed„ ;) „an aas noAMoN„ .. (33) (9),Ao11us„ ss (9861) (9) „uo0leld„ 'nil eq1 pus KM MOUS„ swim awoH Isa!uun I 7 6 (9) „Pemex 100 noA„ MS:4ep10' Mel ue611110I 4191!WO „la6ae43„ peddo43 poodpood'ueJ (SAO) (33) epsa3 AeuoHI AsuoH „Mom woad 1469d„ l Ileglmlsea YV3N t' OZ „spIJoM-salend„ 97 77 90 7E LC EE 97 9E 09 £7 E9 LE OE 17 97 El Z9 99 „seigepuedx3 all„ .. „o4oLsd!„Aped! waz MoleS (AlaH) ) uolglelil 'o!P!HI •o!P!H smaqueyy IlegPaeH (96:9) „won 6uipeal„ uun0 aql iepun uMed gege (33) suoiGM 041 9100 mol YOdi sMe!Aeld UOSBOS gun uamsns um slam wag 41!M spua!Jd„ ¥,. uMed quail 09 79 87 7Z Z9' 09 LL Le £L 69 8E L9, 89 77 9E L7 99 9L 99' 67 ZL lL OP 90 anlj senlgI laved all 9661) (9) „Jels!Ml„ s., N 'ued° Auos sluualdlV Moods JeluoosliodS PC Z7 90 60 60 7E 'LZ CC (Al0H) (N) SMBN 13 09 L9 spJeoH Je3 l9 0 alssapI boa 97 09 e g o6eoi43 Ae IooH 1HN lE 60 Allem lia llo3 luoadln0 uawng u113 (N) laodej molpn)! all 01113 eel 619 1.5 99 OL lE 69 SE 40 CL 07 9E 1a)lewlolen '661) „AUAl s,uosep„ +s 99< mini)/ PeoJ11eU (06:4) „Z sMep„ .+'Z7' punosI a6eae0 7L# (33) Si' lsi!d all 6E l9 CO 7L 67 8Z „snag sMN peg„ -' 13 :Jep10 Mel Z. U „pua>leem oiluewou„ moils sOL,1e41 dlgswalui s,euuo0 MOOS E sOL.le41 0Z 00 juapiOul a4L Allwed wagon lesisniN a4L Al!wed 9 uwepon 9 80 aooa 3ianoa `n tixi? OOVI iS31V838: VI NV(1F1') AIINfi INJAJ SLaAo(dwa A9!urr sex!, dia}u3 as j pue (tilos fauna; €up )uawLoidwa-aid ouumbai ,t4 ale •i(eppd L(6noa!n fepuojAj •w`d Uo(SS(Iu1a3 pue a6e)(3ed l!I cry t)sntti I do solemnly swear that the annexed copy of legal City of Waterloo Notice to Bidders — F.Y. 2014 Street Reconstruction Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 27th day of March, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $179.03 C'4 e/ 71'7(. 1141-& l -J Signed Subscribed and sworn to before me this CI Day of Rail A.D., 20 lit Ceti C' nit° itiA/Aty Notary Public Received of the sum of Dollars. In full for publication of the above notice. JODI E NMCKINSTRV COMMISSION c`NO.7822113 My CCM"ES Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-246 RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE F.Y. 2014 STREET RECONSTRUCTION PROGRAM, CONTRACT NO. 859. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the City Engineer of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the F.Y. 2014 Street Reconstruction Program, Contract No. 859, in the City of Waterloo, Iowa, and WHEREAS, said City Engineer did file said preliminary plans, specifications, form of contract, estimate of cost, etc. in conjunction with F.Y. 2014 Street Reconstruction Program, Contract No. 859, which were preliminarily approved by Resolution No. 2014-199 on March 24, 2014, and WHEREAS, a public hearing, upon notice, was held on April 14, 2014. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc. in conjunction with the F.Y. 2014 Street Reconstruction Program, Contract No. 859, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 14th day of April, 2014. ATTEST: Suzy Schares, CMC City Clerk est Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-247 RESOLUTION ORDERING CONSTRUCTION IN CONJUNCTION WITH THE F.Y. 2014 STREET RECONSTRUCTION PROGRAM, CONTRACT NO. 859. WHEREAS, by Resolution No. 2014-246, plans, specifications, form of contract, etc., in conjunction with the F.Y. 2014 Street Reconstruction Program, Contract No. 859, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on April 14, 2014 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said plans and specifications. PASSED AND ADOPTED this 14th day of April, 2014. Ernest . ark, Mayor ATTEST: Suzy Scha es, CMC City Cler Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 PAT MORRISSEY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: March 24, 2014 Prepared: March 11, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Resolution setting a date of hearing as April 14, 2014 to amend the City of Waterloo Zoning Ordinance No. 5079 by adding additional restrictions for "payday" loan businesses (delayed deposit service use) and pawnshop businesses. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval. Summary Statement: Staff is proposing an amendment to the Zoning Ordinance that will add additional restrictions for "payday" loan businesses (referred to as a "delayed deposit service use") and pawnshop businesses, restricting where new such uses can locate. Existing uses not meeting the requirements would become a legal non- conforming use (grandfathered), but would be subject to loss of non -conforming status if the use is abandoned or discontinued for more than three months. Attached is a memorandum that includes a summary of the proposed amendment, as well as a copy of the pages of the Zoning Ordinance where changes are proposed. At the March 4, 2014 Planning, Programming and Zoning Commission meeting, the Commission unanimously recommended approval of the amendment. Multiple representatives of neighborhood organizations and a community action organization spoke in support of the proposed amendment, noting the negative effects that such uses can have, particularly in existing distressed neighborhoods. Therefore, we request the City Council set a date of public hearing on the Zoning Ordinance amendment request as April 14, 2014, and publish an official notice pertinent to the requested amendment. If you have any questions, please do not hesitate to contact our office. Expenditure Required: None Source of Funds: N/A Policy Issue: Land Use/Zoning Alternative: N/A Legal Description: N/A cc: Noel Anderson, Community Planning & Development Director --file-- CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 14th day of April, 20147, at 5:30 p.m., in the Council Chambers in the Law Court Theater at Waterloo Center for the Arts, 225 Commercial Street, Waterloo, IA 50701, a public hearing will be held by the Council of the City of Waterloo, Iowa, on an Amendment to the City of Waterloo Zoning Ordinance No. 5079, as amended, upon the recommendation of approval of the City Planning, Programming and Zoning Commission, adding restrictions for "payday" loan (delayed deposit service) businesses and pawnshop busi- nesses, restricting the zoning districts in which said uses are permitted and requiring certain setback requirements from other uses. A copy of the specific recommendation is on file in the City Clerk's office for public inspection. Anyone who is interested may appear at said time and place on April 14, 2014 for the public hearing and be heard or may file written comments in person or mail to the City Clerk, City Hall, Waterloo, Iowa, before 4:00 p.m. on the date set for said hearing. By order of the Council of the City of Waterloo 24th day of March, 2014. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing — Ordinance No. 5079 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 31st day of March, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $15.27 r+ ( ; a -/L-1 `----n ) &t,c Signed Subscribed and sworn to before me this IC) Day of Pfpr A.D., 20 Received of Notary Public the sum of Dollars. In full for publication of the above notice. i JODI.MCKtNSl 1 comwsSLIES . a MY GC,tA • STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 14th day of April, 20147, at 5:30 p.m., in the Council Chambers in the Law Court Theater at Waterloo Center for the Arts, 225 Commercial Street, Waterloo, IA 50701, a public hearing will be held by the Council of the City of Waterloo, Iowa, on an Amendment to the City of Waterloo Zoning Ordinance No. 5079, as amended, upon the recommendation of approval of the City Planning, Programming and Zoning Commission, adding restrictions for "payday" loan (delayed deposit service) businesses and pawnshop busi- nesses, restricting the zoning districts in which said uses are permitted and requiring certain setback requirements from other uses. A copy of the specific recommendation is on file in the City Clerk's office for public inspection. Anyone who is interested may appear at said time and place on April 14, 2014 for the public hearing and be heard or may file written comments in person or mail to the City Clerk, City Hall, Waterloo, Iowa, before 4:00 p.m. on the date set for said hearing. By order of the Council of the City of Waterloo 24th day of March, 2014. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing — Ordinance No. 5079 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 31st day of March, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $15.27 Subscribed and sworn to before me this Day of jAp- � A.D., 20 14 6cLG nirt(,'1 Received of N Notary Public the sum of Dollars. In full for publication of the above notice. 'IF fACKit►1'ST u>,. c ,s_ 11s OF \NATE UNITY PLANNING AND DEVELOPMENT COMM 2914262 . Street • Waterloo, Iowa 50703-5783 • +1`.-;; x'31 --`35b Fax (319) ANDERSON, Community Planning & Development *n�:ent Director 715 P; �ugar. y NOEL C. AND �.�.. Council Communication j 1 City Council Meeting: Aril 201 Mayor Prepared: A ril 2 201 BUCK Dept. Head Signature: CLARK # of Attachments: MEMBERS on Lot 22 of Guernsey's __--- located Tatted building lineu ose of �3 ECT: Request by Jared and Lori Ho Plamd ann to tlocat d eastof 1360e the ' Angus Drive, for the p � COUNCIL S 1 2nd Orangevtew ......••••••••••••• constructing one new single-family home. DAVID Submitted by: Noel Anderson, Community Planning and Development Director JONES Ward I Recommended City Council Action: That the City Council set a date of public hearing and or and City Clerk Cpublish an official notice pertinent to the request to vacate, and have the May COOLELE Ward 2 execute the same. ear to be request to vacate the 50' Building would not appear view Plat HAROLD Summary Statement: Staff feels that the ,s 2°d Orang Ward3 a negative impact on the area as just about all of the homes in the Guernsey 3 at 30' setbacks. The applicant intends to build a new home on the site and would like to are all QUENTU match the other homes in the area which are set at 30'setbacks. HART Commission meeting, the request to vacate was Ward 4 At the February 4, 2013, planning and Zoning RON unanimously approved by the commission with staff recommendations. WELPER Ward 5 Expenditure Required: N/A BOB GREENWOOESource of Funds: N/A Ar -Large STEVE SCHMITT At -Large Policy Issue: Platted Building line Vacate Alternative: N/A Background Information: N/A cc: Noel Anderson, Community Planning & Development Director CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer i City of Waterloo Planning 715 Mulberry &honing Department ry Street, Waterloo, Iowa 50703 (319) 291-4366 ❑ Offer to Vacate and Purchase City Right -o f Wa Request to Vacate Easement, Vacate SidewalkY or Encroachment Agreement CI Sale of Ci t3' -Owned Property Applicant: N"nPrm Address:3D General Description l R of Property ngaus to (owner/seller)acet y1360 Angus Dr, Phone No.: WTLOO ( alley between A St. & B St., South of C St.): SEE ATTACHMENT Legal description of area to be conveyed, vacated, or encroached: SEE ATTACHMENT 1. A non-refundable filing fee(s) shall be made as follows (checks payable • Right -of --way vacation — P Y e to City One Hundred Seventy Five Dollar g Fee Waterloo): • Easement or sidewalk vacation —Seven ($175.00) Filing • Encroachment — One Hundred Dollar ($100.00) Filling Fee 00) Filing Fee • Sale of city -owned property not required to be vacated — No Fee • Any request not meeting the Sale of Pro e 2. Offer Prce*p rty Policy — One Hundred Dollar required ibe *Note: ed the the Building & Grounds offfer price meets the Sale Pro e ($100.00) Fee P rty Policy (see attached) the request will not be • Asking price (see attached Sale of Pro e Committee.] p rty Policy for how calculated): • Deductions • May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CURA : • Costs (surveying& ) misc., demolition, remove of curbs, etc): Asking price — Deductions = Value of Property: Offer Price for Entire e Area: Note: The above information is a summary of the Sale of Property Cy Theright-of-waybovP rty Policy (see attached). All requests to vacate and purchase must be accompanied by a signed "Intent to Vacate" form for each abuttingproperty Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or Ci Council. Any such applicant shall need to request review to Buildingand Grounds through a City P rh' toi the area to be vacated. PP q City g ty Council member. 3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained: 5. Other: Please prov addi't� e a site plan and/or aerial photo of the area to be vacated if the request involves on e'reason for the request. *Not required for easement vacates Owner/Applicant/ sidewalk vacates or Encroachment Agreements Putif Date eller Plat Map of Proposed Building Line Vacate 42 A\ \ SEC ND 9 22 ' ll Building line to be vacated. —7,1.56,2* City of Waterloo Planning, Pro °a nin R an February 4, 2 x 14 g Commission E orf 1360 Angus ?1>riv Building Line Vac to Jared & Lori Ho rrnann Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5207 AN ORDINANCE VACATING THE 50 FOOT PLATTED BUILDING LINE LOCATED ON LOT 22 OF GUERNSEY'S 2ND ORANGEVIEW PLAT, LOCATED EAST OF 1360 ANGUS DRIVE IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, as follows: The 50 foot building line as platted in Lot 22 of Guernsey's Second Orangeview Plat, City of Waterloo, Black Hawk County, Iowa.; shall be, and the same is hereby vacated. INTRODUCED: PASSED 1St CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: PASSED AND ADOPTED this ATTEST: April 14, 2014 April 14, 2014 April 14, 2014 April 14, 2014 14th day of April, 2014. Suzy Sch res, CMC City Clerk rnest G. Clark, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5207, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 14th day of April, 2014. Witness my hand and seal of office this 14th day of April, 2014. SEAL f Suzy Sc ares, CMC City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5207 AN ORDINANCE VACATING THE 50 FOOT PLATTED BUILDING LINE LOCATED ON LOT 22 OF GUERNSEY'S 2ND ORANGEVIEW PLAT, LOCATED EAST OF 1360 ANGUS DRIVE IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, as follows: The 50 foot building line as platted in Lot 22 of Guernsey's Second Orangeview Plat, City of Waterloo, Black Hawk County, Iowa.; shall be, and the same is hereby vacated. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: PASSED AND ADOPTED this ATTEST: April 14, 2014 April 14, 2014 April 14, 2014 April 14, 2014 14th day of April, 2014. Ernest G. Clark, Mayor Suzy Scha es, CMC City Cler CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5207, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 14th day of April, 2014. Witness my hand and seal of office this 14th day of April, 2014. SEAL Suzy Scha'e City Cler Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 PATRICK MORRISSEY Ward 3 QUENTIN HART Ward 4 CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO, IA 50702 (319) 291-4553 FAX (319) 291-4523 LARRY N. SMITH SUPERINTENDENT Council Communication City Council Meeting: March 24, 2014 Prepared: March 18, 2014 Dept. Head Signature-- - # of Attachments: SUBJECT: 2014 Lift Stations & Complaint Mowings With Complaint Snow Removals Submitted by: Larry N. Smith Recommended City Council Action: Approval of request to prepare plans, specification, form of contract and to set date of hearing and bid opening as April 14, 2014 for the 2014 Lift Stations & Complaint Mowings With Complaint Snow Removals Summary Statement Expenditure Required RON Source of Funds 525-15-5125-1390 WELPER Ward 5 Policy Issue TOM LIND Alternative Hiretem or time art At -Large p p ary employees through an agency STEVE Background Information: SCHMITT At -Large WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer STATE OF IOWA, } Black Hawk County, SS 17 51 (S JO) S .; neo; •l!oun00 A1!0 0 9141 1.q pecwdde 19eJw09 0141 u! pewoeds 3, se pe18ldwoo pue peeowd of 89gou a 10 I- s>laeM 146!9 u!gl!M peouewwoo eq pegs d luewanwdwi opgnd s!43 uo >poM •>poM 10 g uopeidwo0 pue wew99uawwo0.1o1 ow!! 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'sw!elo U!ew 8wgns o3 sw!elo 8954 o4M suosJed pe se.1!nbei osis .10p1O ..,j,,,,cxv-pennwae m ;mud Niv,..h wepl!M le 1 pue pnoP peweu 090140 941 I do solemnly swear that the annexed copy of legal City of Waterloo Notice to Bidders — 2013 Lift Station Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 28th day of March, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $80.49 Signed Subscribed and sworn to before me this �1 Day of No l A.D., 20 CLI Qoctor rtcie tikAuf Notary Public Received of the sum of Dollars. In full for publication of the above notice. `` r #'� i6n` • . JO©l E MCKihlSTR7f OMM!3VON N 78P11 f 3 MY CCM l:Lila; ES STATE OF IOWA, } Black Hawk County, SS CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES NOTICE OF PUBLIC HEARING On Proposed Specifications and the NOTICE TO BIDDERS For 2013 LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVAL RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in City Hall, Waterloo, Iowa, on Monday, April 15, 2013, until 12:00 NOON., for the 2013 LIFT STATIONS & COMPLAINT MOWINGS WITH COM- PLAINT SNOW REMOVAL as described in the plans and specifications now on file 17 S (SJo) S neo Hounoo A!D 0141 Aq penwdds loeJluoo 0141 u! pa!;pads se palandwoo pus paaowd of ao!4ou a 10 s)faaM l46!a u!yl!M peouawwoo aq Heys ivawenwdwi oignd slug uo voM '1loM;o uo!laldwo0 pus luawaouewwo0.1o4 awlu sp!q heuoh;!puoo JO 'peoue -lequn 'en!suodseiuou '6ww10;1o000u 'uo!lel!w!I 4noyl!M 6uipnpui sesodwd ie pue Rue loefaJ of 146u out saniasai shied ispe0 to Aro aiu 'pax!) aq Asw sE amid pue 041 lam 4ons 1s .10 1,l03 '9Z I!JdV uo 'w'd OO:L le 6u!188w 51! le I!ouno0 A!O sped ispa0 to A!O 0141 Aq uo!lelep!suoo J01 EMOl `sued Iepa0 'leWiS As10 OZZ'IIEH A!0 'siegweg0 I!ouno0 A!0 Sill u! 4102 '£Z I!JdV uo 'w'd o0:Z is pelsl0gel pue pauado eq II!M slssodoid paIseS 'paiapisuo0 pus pauado eq II!M s!ssodwd patens aosld pus awl! 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'he10 1(1!0 0111 10 001110 0141 u! 01!1 uo MOU a1s 10eJ1u00 10 w1O3 pue suo!leOu!0ads 'sue!d pies 'eMoI 'spe3 Jepa0 'iaaalS A510 OZZ 'IIEH A!O u! siagwe49 pouno0 0141 u! play eq 01 6u!4aaw pies '1740Z IudV to Asp 4144 041 uo 'W'd 00:L le SAO Pies ui l0afwd uoile4!I!geyeij James Ael!1eS 1740Z 041 .104 1so0 10 alew!1s3 pus loeJiuo0 ;o 1.11103 'suo!ge01110EdS 'sueld 0141 uo 6upeau opgnd a lonpuoo u!M 'eMoI 'sped iepe0 40 A!0 0141 10 Houn00 A!O 041 1e41 ueni5 Agway Si ao!4oN :Nd30NO0 AVIA! 11 WOHM 01 VMOI 'S11Vd 9V030 30.1110 3H1 NI 103FOkid NOIIV11119VH3H H3M3S AIdVIINVS 0105 3H1 HOd 1000 30 31V1/41103 ONV.OVH1NOO 30 W1j03 ' SNOI1VOIJI03dS 'SNVId 3H1 NO ONIliV3H 011Bfld JO 30110N I do solemnly swear that the annexed copy of legal City of Waterloo Notice to Bidders — 2013 Lift Station Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 28th day of March, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $80.49 CA/01--e- Signed Subscribed and sworn to before me this CI Day of A.D., 20 N Received of Notary Public the sum of Dollars. In full for publication of the above notice. JO©! E MCKIWSTRY COMM3SfON NO.7c 413 CITY OF WATERLOO WASTE MANAGEMENT SERVICES 2014 LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVALS The Waterloo Waste Management Services is seeking bids for 2014 LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVALS BID REQUEST Sealed bids are due 12:00 NOON, Monday, April 14, 2014, to the City Clerk at her office at City Hall, 715 Mulberry Street, Waterloo, IA 50703. Bids must be submitted on the Waterloo Waste Management Services Bid Form_ Bids will be opened in open Council meeting to be held in the Council Chambers in City Half, Waterloo, Iowa on Monday, April 14, 2014, at 5:30 PM. The City of Waterloo reserves the right to reject any and/or all bids. When submitting bid, please note on the lower, left-hand corner of envelope: Waterloo Waste Management Services 2014 LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVALS All work to meet City of Waterloo codes. Questions, please contact Larry Smith, at Waterloo Waste Management Services, 291-4553 Monday through Friday 7:00 a.m. to 4:00 p.m. BID REQUEST CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES NOTICE OF PUBLIC HEARING On Proposed Specifications and the NOTICE TO BIDDERS for 2014 LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVAL RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in City Hall, Waterloo, Iowa, on Monday, April 14, 2014, until 12:00 NOON., for the 2014 LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVAL as described in the plans and specifications now on file in the City Clerk's office and the Waste Management Services. OPENING OF BIDS All proposals received for the 2014 LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVAL will be opened in open Council meeting to be held in the Council Chambers in City Hall, Waterloo, Iowa, on Monday, April 14, 2014, at 5:30 p.m., and the proposals will be referred to the Waste Management Services for recommendation of award. PUBLIC HEARING Notice is hereby given that the Waterloo City Council will conduct a public hearing on the proposed specifications and form of contract for the 2014 LIFT STATIONS & COMPLAINT MOWING WITH COMPLAINT SNOW REMOVAL at 5:30 p.m. on Monday, April 14, 2014. The hearing will be held in the Council Chambers in Waterloo City Hall. The contract documents are on file in the City Clerk's office, 715 Mulberry St. and the Waste Management Services , 3505 Easton Ave., Waterloo, Iowa, for public examination. Any person interested may file written objection with the City Clerk before the date set for the hearing or appear and make objection at the meeting. SCOPE OF WORK The Contractor shall provide all labor, equipment and materials necessary to mow and/or snow removal the designated areas in accordance with these specifications. CONTRACT PERIOD The period of time covered under this proposed contract shall be approximately May 1, 2014, through April 30, 2015. PROPOSALS SUBMITTED All bids must be submitted on forms supplied by the Waste Management Services. The bidder shall bid on a per unit price (WITH EACH "Option" treated as a separate unit) as shown on the Bid Form. Each NOTICE TO BIDDERS Page 1 of 3 unit should be bid as a stand-alone item and not merely as a component of a total bid package that includes all options together. BID SECURITY REQUIRED All bids must be accompanied, in a separate envelope, by a certified or cashier's check drawn on an Iowa bank chartered under the laws of the United States, or a certified share draft drawn on a Credit Union in Iowa chartered under the laws of the United States, or a bid bond payable to the City of Waterloo, Iowa, in the sum of Fifteen Hundred Dollars ($1,500.00), which certified check, certified share draft, or bid bond will be held as security that the Bidder will enter into a Contract for the mowing work and will furnish the required bonds, and in case the successful bidder shall fail or refuse to enter into the Contract and furnish the required bonds, the bid security may be retained by said City as agreed liquidated damages. If Bid Bond is used, it must be signed by both the bidder and the surety or the surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. CONTRACT AWARD The Waste Management Services has divided the mowing contract into five (5) areas as indicated on the Bid Form. Each is severable from the others and may be the subject of a separate contract. The City shall award one or more Contracts to the responsible Bidder(s) whose bid, conforming to the Specifications and without regard to whether the bid is made on a per -Option or a total basis, is most advantageous to the City and the Waste Management Services, price and other factors considered. The City reserves the right to award a contract for any single Option, any combination of Options, or all Options together. The intention is not to award the contract at the time of bid opening, but to award the contract after review of bids and bidder information by the City and Waste Management Services such that the award is made within thirty (30) days after bid opening. The City reserves the right to waive any and all parts of a specific bid. BOND The successful Bidder shall furnish a Performance Bond, within ten (10) days after notification of acceptance of the bid, in the amount of Twenty Thousand Dollars ($20,000.00). The Bond is to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operation of the Contractor. AFFIRMATIVE ACTION PROGRAM The successful Bidder and any subcontractors will be required to execute and have approved an Affirmative Actions Program or Update before beginning work on the project, if they have been awarded an aggregate of $10,000 in city projects during the current calendar year. NOTICE TO BIDDERS Page 2 of 3 METHOD OF PAYMENT TO CONTRACTOR Payment to the contractor for services performed shall be paid on a monthly basis. Payments shall he based on the actual number of acres mowed the previous period. A detailed bill of completed work must be received and approved by the Waste Management Services before payment can be made. Actual number of acres mowed must agree with numbers recorded by the Waste Management Services. The billing shall include: • Address of properties • Pictures of properties prior to mowing/snow removal • Pictures of properties when mowing/snow removal completed • Pictures to be dated & time stamped • Area or time billed for (depending on bid proposals) • Extra material used (salt) Published pursuant to the provision of Division VI of Chapter 384 the City Code of Iowa and upon order of the City Council of said Waterloo, Iowa, on the day of , 2014 City of Waterloo, Iowa, Suzy Schares, City Clerk NOTICE TO KIDDERS Page 3 of 3 CITY OF WATERLOO, IOWA Waterloo Waste Management INSTRUCTION TO BIDDERS I. EXPLANATIONS TO BIDDERS Any explanation desired by a bidder regarding the meaning or interpretation of the Notice to Bidders, Plans, Specifications, etc., must be requested iwriting interpretation with smadeewilnt hbe inme lthe formlowed r a reply to reach bidders before submission of their bids. Any of an amendment of the Notice to Bidders, Plans, Specifications, etc., and will be furnished to all prospective bidders. Its receipt by the bidder must be acknowledged in the space provided on the Proposal Form or by letter or telegram received before the time set for opening of bids. Oral explanations or instructions given before the award of the contract will not be binding. II. PROPOSALS SUBMITTED All bids must be submitted on forms supplied by the Waterloo Waste Management Services. Before submitting a bid, each bidder shall carefully examine the drawings and/or pictures (if any), read the specifications and all other contract documents and visit the site of the work. Each bidder shall be fully informed, prior to the bidding, as to all existing conditions and limitations under which the work is to be performed and shall include in this bid a sum to cover the cost of all items necessary to perform the work as set forth in the contract documents. No allowance will be made to any bidder because of lack of such examination or knowledge. The submission of a bid shall be construed as conclusive evidence that the bidder has made such examination. The bidder's attention is directed to the fact that all applicable state laws, municipal ordinances and the rules and regulations of all authorities having jurisdiction over the project shall apply to the Contract throughout and they shall be deemed to be included in the Contract the same as though herein written out in full. III. LATE BIDS AND MODIFICATIONS OR WITHDRAWALS Bids and modifications or withdrawals thereof received at the office designated in the Notice to Bidders after the exact time set for closing of bids will not be considered. However, a modification which is received from an otherwise successful bidder, and which makes the terms of the bid more favorable to the City, will be considered at any time it is received and may thereafter be accepted. Bids may be withdrawn by written or telegraphic request received from bidders prior to the time set for closing of bids. IV. PUBLIC OPENING OF BIDS Bids will be publicly opened at the specified time and place for opening in the Notice to Bidders. Their content will be made public for the information of bidders and others interested who may be present either in person or by representative. V. COLLUSIVE AGREEMENTS A. Each bidder submitting a bid shall execute and include with the bid, a Non -Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. INSTRUCTION TO BIDDERS Page 1 of 3 B. Each bidder submitting a bid shall have each proposed subcontractor, Wally, execute and include with the bid, a Non -Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. Betbre executing any subcontract, the successful bidder shalt submit the name of any proposed subcontractor for approval by the City. VI. MBE/WBE CONTRACT COMPLIANCE PROGRAM All Bidders have the responsibility to comply with the City of Waterloo MBE/WBE Contract Compliance Program. City of Waterloo Contract Compliance: Rudy D. Jones, Director Community Development Board 620 Mulberry Street Suite 202 Waterloo, Iowa 50703 (319) 291-4429 VII. EMPLOYMENT AND BUSINESS OPPORTUNITY To the greatest extent feasible, suppliers, subcontractors, and low income workers owning businesses or living in the Waterloo area must be given priority in supplying materials, bidding for subcontract work, or applying for employment by the contractor on this project. Opportunities for training and for employment arising in connection with this project, shall to the greatest extent feasible be made available to lower income persons residing in the project area. The Contract area is the City of Waterloo. The City of Waterloo will require the contractor to document his efforts in securing lower income workers living in the project area and in purchasing supplies from, and awarding subcontracts to, businesses owned by persons residing in the project area. VIII. STATEMENT OF BIDDER'S QUALIFICATIONS Each Bidder shall, upon request of the Waste Management Services, submit on the form furnished a statement of the Bidder's qualifications, his/her experience record in completing the type of project proposed, and equipment available for the work contemplated; and when requested, a detailed financial statement. The Waste Management Services shall have the right to take such steps as it deems necessary to determine the ability of the Bidder to perform obligations under the Contract; and the Bidder shall furnish the Waste Management Services all such information and data for this purpose as it may request. The right is reserved to reject any bid where an investigation of the available evidence or information does not satisfy the Waste Management Services that the Bidder is qualified to carry out properly the terms of the Contract. IX. EXECUTION OF AGREEMENT, BOND, AND CERTIFICATE OF INSURANCE A. Subsequent to the award and within ten (10) days after the prescribed forms are presented for signature, the successful bidder shall execute and deliver to the City, an agreement in the form INSTRUCTION TO BIDDERS Page 2 of 3 included in the contract documents in such number of copies as the City, may require. B. Having satisfied all conditions of award as set forth elsewhere in these documents, the successful bidder shall, within the period specified in paragraph "A" above, furnish a surety bond in a penal sum not less than the amount of the contract as awarded, as security for the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all persons, firms, or corporations to whom the contractor may become legally indebted for labor, materials, tools, equipment, or services of any nature including utility and transportation services, employed or used by him/her in performing the work. The bond shall protect and save harmless the City and Waste Management Services from claims and damages of any kind caused by the operations of the contractor and shall also guarantee the maintenance of the contract improvements for the period stated in the Notice of Hearing from and after completion of said improvements and their acceptance by the City and the Waste Management Services. Such bond shall be in the same form as that included in the contract documents and shall bear the same date as, or a date subsequent to that of the agreement. The current Power of Attorney for the person who signs for any surety company shall be attached to such bond. C. The successful bidder shall, within the period specified in paragraph "A" above, furnish a certificate of insurance for approval in amounts of not less than the amounts specified in the General Conditions. The certificate of insurance shall be furnished in such number of copies as the City of Waterloo may require. The City of Waterloo shall be named as an "Additional Named Insured." The contractor shall similarly submit his subcontractor's certificates of insurance in the amounts for approval before each commences work. The contractor shall carry or require that there be Worker's Compensation insurance for all his employees and those of his subcontractors engaged in work at the site, in accordance with State Worker's Compensation Laws. D. The failure of the successful bidder to execute such agreement and to supply the required bond or bonds within ten (10) days after the prescribed forms are presented for signature, or within such extended period as the City, may grant, based upon reasons determined sufficient by the City, may either award the contract to the next lowest responsible bidder or re -advertise for bids, and may charge against the bidder the difference between the amount of the bid and the amount for which a contract for the work is subsequently executed, irrespective of whether the amount thus due exceeds the amount of the bid guaranty. If a more favorable bid is received by re -advertising, the defaulting bidder shall have no claim against the City or Waste Management Services for a refund. INSTRUCTION TO BIDDERS Page 3 of 3 CITY OF WATERLOO, IOWA Waste Management Services GENERAL CONDITIONS Definitions Whenever used in any of the Contract Documents, these terms shall be defined as follows: Contract - means the Contract or Agreement executed by and between the City of Waterloo and the Contractor. Owner or Local Public Agency (LPA) - means the Waste Management Services. Contractor - means the person, firm or corporation entering into the Contract with the City of Waterloo, to maintain City of Waterloo lift stations and/or properties as described in the Specifications provided. Contract Documents - means and shall include the following: Executed Contract or Agreement, Addenda (if any), Invitation for Bids, Instructions to Bidders, Signed copy of Bid, General Conditions, Special Conditions, Specifications, and (Plans or Drawings when required). Superintendence by Contractor Except where the Contractor is an individual and gives personal superintendence to the work, the Contractor shall provide a competent superintendent, satisfactory to the Waste Management Services/City of Waterloo, on the work site at all times during working hours with full authority of the Contractor. The Contractor shall also provide an adequate staff to properly coordinate and expedite the work. The Contractor shall lay out and be responsible for all work executed under this Contract. The Contractor shall verify all figures and elevations before proceeding with the work and will be held responsible for any error resulting from failure to do so. Other Contracts The City of Waterloo may award or may have awarded other Contracts for additional work, and the Contractor shall cooperate fully with other Contractors, by scheduling work under this Contract with that to be performed under other Contracts as may be directed by the Waste Management Services/City of Waterloo. The Contractor shall not commit or permit any act which will interfere with the performance of work by any other Contractor as scheduled. Fitting and Coordination of the Work GENERAL CONDITIONS 1 of 3 The Contractor shall be responsible for the proper fitting of all work and for the coordination of the operations of all Subcontractors engaged upon this Contract. The Contractor shall be prepared to guarantee to each Subcontractor the locations and measurements which they may require for the fitting of their work to all surrounding work. Care of Work The Contractor shall be responsible for all damages to person or property that occur as a result of negligence in connection with the execution of work and shall be reasonable for the proper care and protection of all materials delivered and work performed until completion and final acceptance by the Waste Management Services. The Contractor shall provide sufficient security, both day and night, including weekends and holidays, from the time the work is commenced until final completion and acceptance, except when work being performed does not require protection. The Contractor shall be responsible for any loss of work, materials, equipment or time due to acts of any person on the project site. Therefore it is the responsibility of the Contractor to determine when security is needed. The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structures, and utilities except those which are to be replaced or removed. Any damage caused by the Contractor's operation shall be completely repaired at no expense to the Owner. General Requirements The Contractor shall be responsible for being informed as to all existing conditions and limitations under which the work is to be performed. No extra allowance will be made because of lack of such examination or knowledge. The Contractor shall not disturb existing walks, drives, parking areas, trees, shrubs, or turf areas outside the limits of the project. If disturbed, these items shall be replaced by the Contractor at no cost to the Owner. Trees and shrubs located in or near the project area shall be protected by the Contractor from damage by workers and construction equipment during time of construction. The City Forester will determine the extent of protection necessary for the trees. Permits and Codes The Contractor shall give all notices required by, and comply with all applicable municipal and state laws, ordinances and codes. Liability Insurance GDPSERPL CONDITIONS 2 of 3 The Contractor shall carry liability insurance which shall save the City harmless and protect the public and any person from injury sustained by the reason of the prosecution of the work or the handling or storing of materials therefore, and said Contractor shall also carry insurance which shall meet the requirements of the Iowa Worker's Compensation Law. Before the work shall be started on this contract, the Contractor shall furnish the City Clerk/Finance Manager with proper affidavit or affidavits executed by representatives of duly qualified insurance companies, evidencing that said insurance company or companies have issued liability insurance policies, effective during the life of the contract, or for a period of at least ten (10) days following the filing of written notice of cancellation, protecting the public and any person from injuries or damages sustained by reason of carrying on the work involved in the contract. The affidavit shall specifically evidence the following forms of insurance protection: a. Public liability insurance covering all operations performed by persons directly employed by the Contractor. b. Public liability insurance covering all operations performed by any subcontractor to whom a portion of the work may have been assigned. c. Public liability insurance covering all work upon the project performed by any independent contractor working under the direction of either the principal contractor or a subcontractor. d. Motor vehicle bodily injury liability insurance and property damage liability insurance on all motor vehicles employed on the work, whether owned by the contractor or by other persons, firms, or corporations. e. The minimum protection shall be as follows: Comprehensive General Liability Insurance Bodily Injury(including wrongful death) Aggregate, Products and Completed Operations Property Damage Comp. Auto Bodily Injury Property Damage $5,000,000.00 per person $5,000,000.00 $5,000,000.00 per accident $5,000,000.00 per person $5,000,000.00 per occurrence The Contractor shall have the City of Waterloo, Iowa, named as an "Additional Named Insured" in the amount of $5,000,000.00 liability for bodily injury (including wrongful death) and property damage. A certificate or a policy, if requested, shall be filed with the Owner. All certificates and/or policies of insurance furnished by the Contractor to be filed with the City Clerk/Finance Manager shall include the name and address of the agency issuing the same. It shall be required that the City Clerk/Finance Manager be notified by registered mail of the cancellation or expiration of the above insurance. Removal of Debris, Cleaning, Etc. The Contractor shall periodically, or as directed during the progress of the work, remove and legally dispose of all surplus excavated material and debris, and keep the project area reasonably clean. Upon completion of the work the Contractor shall remove all temporary construction facilities, debris and unused materials provided for the work and put the whole site of the work in a neat and clean condition. GENERAL CONDITIONS 3 of 3 CITY OF WATERLOO, IOWA Waste Management Services SPECIFICATIONS for 2014 LIFT STATIONS & COMPLAINT MOWINGS WITH SNOW REMOVALS SCOPE OF WORK The Contractor shall provide all labor, equipment and material necessary to mow and/or snow removal areas in accordance with these specifications. LIFT STATIONS The following lift station areas to be mowed. The acreages listed are approximate only and shall be verified by bidder. The following lift stations shall be mowed on a bi-weekly basis from approximately May 1 to October 15, 2014 for a maximum of 14 mowings. To be trimmed one foot on each side of fence line to match the height and appearance of surrounding vegetation. The actual number of mowings will be based on growing conditions and budget restraints determined by Waterloo Waste Management. Ref. No. Address/Location LS -420 739 Black Hawk Rd Approx. .1 acre mowing Approx. 94 linear feet of fence line LS -309 1220 Black Hawk Rd Approx. .1 acre mowing. No fencing LS -420 1528 Black Hawk Rd Approx. 1.25 acre mowing No fencing LS -304 4001 Kimball Ave Approx. .25 acre mowing Approx. 210 linear feet of fence line Approx. 200 linear feet of guardrail LS -302 889 Belle St Approx. .4 acre mowing Approx. 100 linear feet of fence line Name Black Hawk Storm Garden Black Hawk Holding Pond Tower Park Cedar Terrace SPECIFICATIONS Page 1 of 5 Ret. No. Address/Location Name LS -314 1055 Virginia St Virginia Approx. .06 acre mowing Approx. 100 linear feet of fence line The following lift stations shall be mowed monthly from approximately May 15 to October 15, 2013 for a maximum of 5 mowings. To be trimmed one foot on each side of fence line to match the height and appearance of surrounding vegetation. Ref. No. Address/Location Name LS -301 3931 Texas St Hawkeye Approx. .4 acre mowing Approx. 265 linear feet of fence line LS -303 3572 Cedar Terrace Dr Approx. .11 acre mowing Fence line in concrete Triangle LS -324 2534 W. Airline Ave Con -Agra Approx. 1.2 acre mowing Approx. 1,000 linear feet of fence line LS -317 2295 WCF&N Dr Approx. .13 acre mowing No Fencing IS -311 242 N. Hackett Rd Approx. .11 acre mowing No Fencing Titus Hackett LS -305 3750 Sergeant Rd 63 South Approx. .1 acre mowing Approx. 80 linear feet of fence line LS -312 220 Ansborough Ave Cattle Congress Approx. .1 mowing No fencing LS -3 16 2212 W. Airline Ave. Airline Approx .4 acre mowing Approx. 270 linear feet of fence line SPECIFICATIONS Page 2 of 5 Wb 60:66 86oz'ZZJew `iCePP.d WV 99:06 £60Z 'ZZ »W ''eP!a: 05--))- ci° 0 N E WV Z0: 4 4 £ 40Z 'ZZ Jeal `iiep!J� a g N T F tAld 8t1.1,0 EI,OZ `ZZ Jen 'AEP!-Id WV 90:1. E l•OZ 'ZZJeLJ AEPPJ \zi 1 -31 Wb 6906 E60Z `ZZ JEW 'Aepuzl 6C)i f 0 L £ 60Z `ZZ Jew `heppd WV 0£:06 171.0Z '61. Jen `,ePsaupaM 3, �,i ' .7(w -wit/ 1s.9; Aid Ob Z6 E60Z `ZZ Jen `'eP!ad 90 -1 E WH VO: LL ClOZ'ZZ JeW'ABID WV L9:01, £1.0Z 'ZZ »W `"eP : 03 -1 _Lcwac) -213 V RESIDENTIAL PROPERTY COMPLAINT MOWING Assigned areas will be mowed on a one time only basis. The Department of Waste Management Services will give out work orders for any work done in this area, which shall be completed with 48 hours from receiving work order. The City will be in charge of any large item & tire removal clean up that will be done on any of these properties. Contact Waste Management Services or Code Enforcement (319-291-4553) for pickup. Mowing height will be between 2"- 4". Contractor shall be able to abate hedge/volunteer trees where necessary for clearance of sidewalks and other rights-of-way. Also after mowing property it shall meet city codes and excess grass removed from the property and sidewalk. If for any reason WMS/Code Enforcement finds that a property is still in violation, after the contractor has done the abatement, the contractor shall return to the property and make the necessary corrections without additional costs to the City. If the contractor arrives at the property, and the property has been mowed, the contractor shall obtain a photo and contact WMS/Code Enforcement to verify the property is in compliance. In the event WMS/Code Enforcement is unable to meet the contractor at the time, the contractor shall continue on to the next referral and WMS/Code Enforcement will inspect the property when time permits and notify the contractor whether they have to return to abate a weed violation. RESIDENTIAL PROPERTY COMPLAINT SNOW REMOVAL Assigned shall have snow removed on a one-time basis. The department of Waste Management services will give out work orders for any work done in these areas, which shall be completed within 24 hours from receiving work order. Sidewalks will need to be cleared the width and length of the property down to the pavement. An attempt will need to be made to clear down to the pavement. In the event that it is impossible, because of ice or other hazard, sand or other abrasive material, (Ice Melt), may be used so that pedestrian traffic safe. Only use sand/ice melt in amouts to make pedestrian traffic safe. Do not coat sidewalk with a large amount of sand -only amounts to make sidewalks safe. All work must comply with the City of Waterloo Codes &. Ordinances or contractor shall return to the property and make the necessary correction without additional costs to the City SITE CLEAN-UP Prior to each mowing the Contractor shall remove all trash and debris including paper, branches, rocks, and other portable objects. All trash and debris shall be legally disposed of, off site, at no additional expense to the Waterloo Waste Management Services. Additionally, the contractor shall be responsible for cleaning up and repairing all damage SPECIFICATIONS Page 3 of 5 created by snow plow & snow removal operations. This includes adding soil and seeding damaged areas as needed. SCHEDULING OF WORK Areas to be mowed shall be divided into categories for type and frequency of mowing. The listed schedules are for bid purposes only. The Waterloo Waste Management Services may add or delete mowing of areas based on growing conditions and budget restraints. GRASS CUTTING Grass shall be cut to an even height of four inches (4"). Grass cutting shall be accomplished in a manner so as not to result in scalping, bunching, rutting, uneven or rough cutting. All scalping, bunching, rutting or uneven cutting shall be promptly remedied by the Contractor to the satisfaction of the Waterloo Waste Management Services with no additional cost to the Waterloo Waste Management Services. Grass clippings shall not be blown onto road surfaces in accordance with applicable laws and City ordinances. In areas such as narrow medians clippings shall be bagged or mulched straight down. Ultimately clippings may not land on any road surfaces. TRIMMING Along with each mowing, the Contractor shall trim around trees, shrubs, poles, fences, and other objects to match the height and appearance of the surrounding vegetation. Vegetation growing over curb and sidewalk edges shall be trimmed. This shall include trimming around any additional plant materials that may be installed as new landscaping. Use of herbicides to reduce trimming requirements shall be allowed with prior authorization from the Waterloo Waste Management Services and applied by qualified state approved person with commercial applicator license. DAMAGE PROTECTION The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structures, signs, mailboxes, fences, benches, utilities, and other fixtures. Any damage caused by the Contractor shall be completely repaired at no additional cost to the Waterloo Waste Management Services All work shall be done in a manner so as not to result in damage to trees or shrubs. At no time shall any mowing or trimming equipment come in contact with any tree or shrub. Any tree or shrub damaged by the Contractor shall be replaced at the direction of the Waterloo Waste Management Services with no additional cost to the Waterloo Waste Management Services. The Contractor shall avoid damage to turfgrass and underlying soil and grade. Any rutting and related turf loss and erosion damage shall be promptly remedied by the Contractor to the satisfaction of the Waterloo Waste Management Services with no additional cost to the Waterloo Waste Management Services. The Contractor shall take all necessary precautions to protect pedestrians and motorists from personal injury and property damage. All equipment safety guards shall remain intact and serviceable. The Contractor shall carry liability insurance as detailed in the GENERAL CONDITIONS to cover any damage claims. SPECIFICATIONS Page 4 of 5 REQUIRED EQUIPMENT The Contractor shall have sufficient and proper equipment to perform all work in a safe and timely manner. Types of mowing equipment required for this contract: Line trimmers Walk -behind mowers Commercial rotary front mowers (60"-72" deck) Bagging/ mulching mowers Utility tractors with heavy-duty mowers Four wheel drive mower Hedge trimmers For larger parcels that are overgrown contractor shall have access to a brush hog type of mower so that contractor can meet the city's timeframe requirements. Excess amounts of grass will need to be removed and not left on parcels. Types of snow removal equipment required for this contract: Walk -behind snow blowers Riding snow blowers Pick-up and/or tractor with snow blade Salt & sand applicator Shovels Equipment listed on the Bid Form will be reviewed by Waterloo Waste Management Services to determine whether it is adequate for this mowing contract. CONTRACTOR OR THEIR DESIGNEE MUST BE ABLE TO BE REACHED BY PHONE MONDAY THROUGH FRIDAY 8:00 A.M. TO 5:00 P.M. SPECIFICATIONS Page 5 of 5 CITY OF WATERLOO, IOWA WATERLOO WASTE MANAGEMENT SERVICES DID FORM for 2014 LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVAL BIDDER: COMPANY IN AMI., ADDRESS: PHONE: ( ) 1. The undersigned, being a Corporation existing under the laws of the State of a Partnership consisting of the following partners: having been familiarized with the existing conditions on the project area affecting the cost of the work, and with all the Contract Documents now on file in the offices of the City Clerk, City Hall, Waterloo, Iowa, and the Waterloo Waste Management Services, 3505 Easton Ave., Waterloo, Iowa, hereby proposes to furnish all supervision, technical personnel, labor, materials, machinery, tools, equipment, and services, including utility and transportation services required to complete the proposed LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVAL, in accordance with the contract documents and for the unit price in place for the following amount: OPTION A: provide all specified mowing & trimming services for bi-weekly lift stations: LS -420 LS -309 LS -420 LS -304 LS -302 LS -314 739 Black Hawk Rd 1220 Black Hawk Rd 1528 Black Hawk Rd 4001 Kimball Ave 889 Belle St 1055 Virginia St Price Per Occurrence: Black Hawk Storm Garden Black Hawk Holding Pond Tower Park Cedar Terrace Virginia dollars ($ ) BID FORM Page 1 of 4 OPTION B: provide all specified mowing & trimming services for mostly lift stations: LS -301 3931 Texas St Hawkeye LS -303 3572 Cedar Terrace Dr Triangle LS -324 2534 W. Airline Ave Con -Agra LS -317 2295 WCF&N Dr Titus LS -311 242 N. Hackett Rd Hackett LS -305 3750 Sergeant Rd 63 South LS -312 220 Ansborough Ave Cattle Congress LS -316 2212 W. Airline Ave Airline Price Per Occurrence: dollars ($ ) OPTION C: provide all specified morning services for Residential Property Complaint Mowing for normal residential lots. (under 5 acres) Price Per Man Hour: dollars ($ ) OPTION D: provide all specified mowing services for Residential Property Complaint Mowing for lots and open areas 5 acres or larger. Price Per Acre: dollars($ ) OPTION E: provide all specified snow removal services for residential complaint properties. Price Per Man Hour: dollars($ ) 2. It is understood that the quantities set forth are approximate only and subject to variation and that the unit price for the work done shall govern the actual payment to the Contractor. 3. In submitting this bid, the Bidder understands that the City reserves the right to reject any or all bids and to award one or more contracts for a single Option, all Options together, or any combination of Options. If written notice of acceptance of this Bid is mailed or delivered to the undersigned within thirty (30) days after Bid Opening, of at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and BID FORM Page 2 of 4 deliver an agreement in the prescribed form and furnish the required bond and certificate of insurance within ten (10) days after the agreement is presented for signature, and start work within ten (10) days after "Notice to Proceed" is issued. 4. Security in the sum of dollars ($ ) in the form of , is submitted herewith in accordance with NOTICE TO BIDDERS. 5. Attached is a Non -Collusion Affidavit of Prime Contractor. 6. The Bidder is prepared to submit a financial and experience statement upon request. 7. The Prime Contractor and Subcontractor(s), which have performed an aggregate of $10,000.00 in work for the City in the current calendar year, are prepared to submit an AAP or Update and an EOC, within ten (10) days of notification that the bid submitted is lowest and acceptable. 8. The Bidder has received the following Addendum or Addenda: Addendum No. Date: / / / / / / 9. The Bidder shall list the MBE/WBE subcontractors, amount of subcontracts and bid items listed on the City of Waterloo Minority and /or Women Business Pre-bid Contract Information Form submitted with this Bid Form. The apparent low bidder shall submit a list of all other subcontractor(s) to be used on this project to the City of Waterloo by 5:00 p.m. the business day following the day bids on this project are due along with the Non- collusion Affidavits of ALL Subcontractor(s). The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer cannot be changed except for the following reasons. 1. The City of Waterloo does not approve the subcontractors. 2. The subcontractors submit in writing that they cannot fulfill their subcontracts 10. The Bidder shall list all equipment available for this project: BID FORM Page 3 of 4 11. The Bidder has filled in all blanks on this proposal. Those blanks not applicable are marked "none" or "NA". 12. The bidder has attached all applicable forms. 13. The owner reserves the right to select alternatives, delete line items, and/or to reduce quantities prior to the Award of Contract due to budgetary limitations. SIGNED: DATE: / Name and 'Iitle BID FORM Page 4 of 4 STATEMENT OF BIDDER'S QUALIFICATIONS (To be submitted by the Bidder only upon request of the City of Waterloo, Iowa.) All questions shall be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information desired. 1. Name of Bidder. 2. Permanent main office address. 3. When organized. 4. If a corporation, where incorporated. 5. How many years have you been engaged in the contracting business under your present firm or trade name? 6. Contracts on hand: (Schedule these showing amount of each contract and the appropriate anticipated dates of completion.) 7. General character of work performed by your company. 8. Have you ever failed to complete any work awarded to you? if so, where and why? 9. Have you ever defaulted on a contract? If so, where and why? 10. List the more important projects recently completed by your company, stating the approximate cost for each, and the month and year completed. 11. List your major equipment available for the contract. 12. Experience in landscape work similar in importance to the project. 13. Background and experience of the principal members of your organization, including the officers. 14. Credit available: $ 15. Give Bank reference: 16. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the City of Waterloo, Iowa? 17. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the City of Waterloo, Iowa, in verification of the recitals comprising this Statement of Bidder's Qualifications. STATEMENT OF BIDDERS QUALIFICATIONS PAGE 1 OF 2 Dated this day of , 20 Name of Bidder By: Title: State of ) ) ss County of ) , being duly sworn deposes and says that she/he is of Name of Organization and that the answers to the foregoing questions and all statements therein contained are true and correct. Subscribed and sworn to before me this day of , 20 Notary Public My commission expires , 20 STATEMENT OF BIDDER'S QUALIFICATIONS PAGE 2 OF 2 BID BOND KNOW ALL MEN BY THESE PRESENTS, that we, as Principal, and as Surety are held and firmly bound unto the City of Waterloo, Iowa, hereinafter called "OWNER". In the penal sum dollars ($ ) lawful money of the United States, for the payment of which sum will and truly be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. The condition of this obligation is such that whereas the Principal has submitted the accompanying bid dated the day of 20 for NOW, THEREFORE, a) If said Bid shall be rejected, or in the alternate, b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the form specified and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the Owner in liquidation of damages sustained in the event that the Principal fails to execute the contract and provide the bond as provided in the specifications or by law. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid or execute such contract; and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety, have hereunto set their hands and seals, and such of them as are corporations, have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers this day of A.D. 20 Witness Witness Attorney -In -Fact (Seal) Principal By (Title) (Seal) Surety By BID BOND PAGE I OF 1 State of NON -COLLUSION AFFIDAVIT OF PRIME BIDDER County of , being first duly sworn, deposes and says that: 1. He is (Owner), (Partner), (Officer), (Representative), or (Agent) of the Bidder that has submitted the attached Bid; 2. He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; 3. Such Bid is genuine and is not a collusive or sham Bid; 4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the Proposed Contract; and 5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Signature Title Swinorthed,and,sworn,to-lee ore. vne,thi,s, clayof ,2014. SC -nc iu-e' r My e ices, NON -COLLUSION AFFIDAVIT OF SUBCONTRACTOR State of ) County of ) , being first duly sworn, deposes and says that: 1. He is (Owner), (Partner), (Officer), (Representative), or (Agent) of hereinafter referred to as the "Subcontractor"; 2. He is fully informed respecting the preparation and contents of the subcontractor's proposal submitted by the subcontractor to , contract pertaining to the 2014 LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVALS in Waterloo, Black Hawk County, Iowa; 3. Such subcontractor's proposal is genuine and is not a collusive or sham proposal; 4. Neither the subcontractor nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other bidder, firm or person to submit a collusive or sham proposal in connection with such contract or to refrain from submitting a proposal in connection with such contract, or has in any manner, directly or indirectly, sought by unlawful agreement or connivance with any other bidder, firm or person to fix the price or prices in said subcontractor's proposal, or to fix any overhead, profit or cost element of the price of prices in said subcontractor's proposal, or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the proposed Contract; 5. The price or prices quoted in the subcontractor's proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Signature Title 5 ubscvibed. avid. worn/to-before, vvre'th ' •yof ,2014. My e4q)e/s- EQUAL OPPORTUNITY CLAUSE (As provided in Executive Order No. 11246) All contractors, subcontractors, vendors and suppliers of goods and services doing business with the City and value of said business equals or exceeds ten thousand dollars ($10,000.00) annually agree as follows: 1. The contractor, subcontractor, vendor and supplier of goods and services will not discriminate against any employee or applicant for employment because of race, color, creed, sex, national origin, economic status, age, mental or physical handicap, political opinions or affiliations. The contractor, subcontractor, vendor and supplier will develop an Affirmative Action program to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, sex, national origin, religion, economic status, age, mental or physical disability, political opinions or affiliations. Such actions shall include but not be limited to the following: a. Employment b. Upgrading c. Demotion or Transfer d. Recruitment and Advertising e. Layoff or Termination f Rates of Pay or Other Forms of Compensation g. Selection for Training Including Apprenticeship. 2. The contractor, subcontractor, vendor and supplier of goods and services will, in all solicitations or advertisements for employees, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, national origin, religion, economic status, age, mental or physical disabilities, political opinion or affiliations. 3. The contractor, subcontractor, vendor and supplier or his/her collective bargaining representative will send to each labor union or representative of workers which he/she has a collective bargaining agreement or other contract or understanding, a notice advising said labor union or workers' representative of the contractor's commitment under this section. 4. The contractor, subcontractor, vendor and supplier of goods and services will comply with all published rules, regulations, directives, and order of the City of Waterloo Affirmative Action Program Contract Compliance Provisions. 5. The contractor, subcontractor vendor and supplier of goods and services will furnish and file compliance reports within such time and upon such forms as provided by the Affirmative Action Officer. Said forms will elicit information as to the policies, procedures, patterns, and practices of each subcontractor as well as the contractor himself/herself and said subcontractor, vendor and supplier will permit access to his/her employment books, records and accounts to the City's Affirmative Action Officer, for the purpose of investigation to ascertain compliance with this contract and with rules and regulations of the City's Affirmative Action Program — Contract Compliance Provisions relative to Resolution No. 24664. EQUAL OPPORTUNITY CLAUSE PAGE 1 OF 2 6. In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of such rules, regulations and orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further contracts in accordance with procedures authorized by the City Council. 7. The contractor, subcontractor, vendor and supplier of goods and services will include, or incorporate by reference, the provisions of the non-discrimination clause in every contract, subcontract or purchase order unless exempted by the rules, regulations or orders of the City's Affirmative Action Program, and will provide in every subcontract, or purchase order that said provisions will be binding upon each contractor, subcontractor, or supplier. 8. We, the undersigned, recognize that we are morally and legally committed to non- discrimination in employment. Any person who applies for employment with our company will not be discriminated against because of race, creed, color, sex, national origin, economic status, age, mental or physical disabilities. Signed: Appropriate Official Title Date EQUAL OPPORTUNITY CLAUSE PAGE 2 OF 2 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 , NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: Aril 1' 201' Prepared: April 9, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Approval of FY 2014 asbestos abatement contract with AAA Budget, Environmental, Inc. for the asbestos abatement of, 927 Mullan Avenue, 928 Mulberry Street, 420 Dawson Street, 134 DearbornAvenue, 717 Vinton, 67 Franklin Street, 520 Cottage Street, 820 Fowler Street, 1013 Lincoln Street, 409 State Street, in the amount of $23,090.00 Submitted by: Noel: Anderson- Community Planning & Development Director Recommended City Council Action: Approval of FY 2014 asbestos abatement contract with AAA Budget Environmental, Inc. for the asbestos abatement of, 927 Mullan Avenue, 928 Mulberry Street, 420 Dawson Street, 134 Dearborn Avenue, 717 Vinton, 67 Franklin Street, 520 Cottage Street, 820 Fowler Street, 1013 Lincoln Street, 409 State Street, in the amount of $23,090.00 Summary Statement: The properties at 927 Mullan Avenue, 928 Mulberry Street, 420 Dawson Street, 134 Dearborn Avenue, 717 Vinton, 67 Franklin Street, 520 Cottage Street, 820 Fowler Street, 1013 Lincoln Street, 409 State Street where acquired through Iowa Code 657A. It is the cities intention to demolish all of the structures. Per State Code the city must conduct an asbestos survey and abatement prior to demolition. Expenditure Required: $23,090.00 Source of Funds: The asbestos abatement and demolition activities of these sites will be undertaken by the City of Waterloo using G.O. funds, for nuisance abatement. Policy Issue: Residential Development and Nuisance Abatement Alternative: N/A cc: NOEL C. ANDERSON, Community Planning & Development Director CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer EXHIBIT "A" SIGNATURE PAGE 134 Dearborn Avenue, 928 Mulberry Street, 717 Vinton Street, 927 Mullan Avenue, 67 Franklin Street, 820 Fowler Street, 409 State Street, 520 Cottage Street, 1013 Lincoln, and 420 Dawson Street. The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish all required services and pay all incidental costs in strict conformity with these documents for the stated process as payment in full. Our bid, for asbestos abatement of the sites are, not to exceed: $ 3 0g Amount in written form, not to exceed: Submitting Firm: A A (-- 6 £ t/(yer)z ( Address: l7(IL GtJQ d2� ""�� City: 6,,/f-0-3.- -G °� State: - Zip: , 57 (o / Authorized Representative (print) 4• Authorized Representative Signature• y�, Kr Date : zit- 7-- /c/' Email: /C% ,rb.?J7413 6, ( Phone: (j— cf(765-----k :S' ��Z lZ- Fax: �� lC'— �G.� = 2(6 y EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible. Please check one: x/ Our company has no exceptions/deviations. Our company does have exceptions/deviations which are listed on an attached document. GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price. FIRM PRICING. Offered prices shall remain firm for a minimum of sixty (60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract. ADDENDA (It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number Date Addenda Number Date Addenda Number Date Addenda Number Date We choose not to bid at this time but would like to be considered for future requests for bid RFP FOR ASBESTOS ABATEMENT SERVICES: 134 Dearborn Avenue, 928 Mulberry Street, 717 Vinton Street, 927 Mullan Avenue, 67 Franklin Street, 820 Fowler Street, 409 State Street, 520 Cottage Street. 1013 Lincoln. and 420 nawsnn straat lD (1 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-248 RESOLUTION APPROVING CONTRACT WITH AAA BUDGET ENVIRONMENTAL, INC. OF CEDAR FALLS, IOWA, IN THE AMOUNT OF $23,090.00, IN CONJUNCTION WITH ASBESTOS ABATEMENT SERVICES FOR THE FOLLOWING PROPERTIES: 134 DEARBORN AVENUE, 928 MULBERRY STREET, 717 VINTON STREET, 927 MULLAN AVENUE, 67 FRANKLIN STREET, 820 FOWLER STREET, 409 STATE STREET, 520 COTTAGE STREET, 1013 LINCOLN STREET, AND 420 DAWSON STREET. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract with AAA Budget Environmental, Inc. of Cedar Falls, Iowa, in the amount of $23,090.00, in conjunction with Asbestos Abatement Services for the following properties: 134 Dearborn Avenue, 928 Mulberry Street, 717 Vinton Street, 927 Mullan Avenue, 67 Franklin Street, 820 Fowler Street, 409 State Street, 520 Cottage Street, 1013 Lincoln Street, and 420 Dawson Street, described in the plans and specifications heretofore adopted by this Council for said project in Resolution No. 2014- 220, after public hearing on April 7, 2014 on published notice required by law, be and is hereby accepted, the same being the lowest bid received for said work. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for the construction of said improvements, said contract not to be binding on the City until approved by this Council. PASSED AND ADOPTED this 14th day of April, 2014. ATTEST: Suzy Schar; s, CMC City Clerk CSU eeg," nest G. Clark, Mayor Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELDER Ward 5 BOB GREENWOOD Ar -Large STEVE SCHMITT At -Large CITY OF WATERL IOWA COMMUNITY` PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 . NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: April 14 20 4 Prepared: A ril 9 201 Dept. Head Signature: _ # of Attachments: SUBJECT: Approval of FY 2014 asbestos abatement contract with AAA Budget Environmental, Inc. for the asbestos abatement of, 801-805 Commercial Street, in the amount of 6 88 .00 Submitted by: Noel: Anderson- Community Planning & Development Director Recommended City Council Action: Approval of FY 2014 asbestos abatement contract with AAA Budget Environmental, Inc. for the asbestos abatement of, 801-805 Commercial Street, in the amount of $46,887.00 Summary Statement: The property at 801-805 Commercial Street was purchased by the City of Waterloo in an effort to remove blight and to prepare a developable lot at the site. It is the cities intention to demolish the structure and staff is working with local developers on a redevelopment plan for repurposing the sight. Per State Code the city must conduct an asbestos survey and abatement prior to demolition. Expenditure Required: $46,887.00 Source of Funds: The asbestos abatement and demolition activities of these sites will be undertaken by the City of Waterloo using G.O. funds, for nuisance abatement. Policy Issue: Residential Development and Nuisance Abatement Alternative: N/A cc: NOEL C. ANDERSON, Community Planning & Development Director CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer EXHIBIT "A" SIGNATURE PAGE 801-805 Commercial Street The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish all required services and pay all incidental costs in strict conformity with these documents for the stated process as payment in full. Our bid, for asbestos abatement of the sites are, not to exceed: $ . 9B 0 Amount in written form, not to exceed: + 5 41-10uS arid t.,c + Submitting Firm: Address: City: Authorized Representative (print) Authorized Representative Signature Date . A p i t 7 r [)' i Phone: 3 (9 4105- 705.5 State: ..®W ek; Zip: EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible. Please check one: )1 Our company has no exceptions/deviations. Our company does have exceptions/deviations which are listed on an attached document. GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price. FIRM PRICING. Offered prices shall remain firm for a minimum of sixty (60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract. ADDENDA (It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number Date Addenda Number Date Addenda Number Date Addenda Number Date We choose not to bid at this time but would like to be considered for future requests for bid RFP FOR ASBESTOS ABATEMENT SERVICES: 801-805 Commercial Street Page 9 of 9 RELEASE, WAIVER AND AGREEMENT TO HOLD HARMLESS COME NOW the undersigned and hereby agrees and stipulates to the following: 1. That the City of Waterloo is the owner of certain real estate located at 801-805 Commercial Street, Waterloo, Black Hawk County, Iowa. This is legally described as: FRL Blocks Waterloo West Lot 70, Block 14. 2. That there is a vacant lot abutting this property to the south and east which is owned by Stephen B. Schultz and Judith S. Schultz, husband and wife. Their real estate is a 60 foot by 140 foot vacant lot legally described as: FRL Blocks Waterloo West Lot 69, Block 14. 3. That the City of Waterloo is intending to tear down the building located at 801- 805 Commercial Street. In order to do so, heavy equipment must enter the property owned by Mr. and Mrs. Schultz and use it as an ingress and egress to and from the building being torn down that belongs to the City. 4. That the City further agrees to indemnify, defend and hold harmless Stephen B. Schultz and Judith S. Schultz, husband and wife, their heirs and assigns, from and against any claim, demand, cause, loss, liability or damage whatsoever, including but not limited to reasonable attorney's fees and expenses, that arise from the above-described activity. Without limitation, this Release is specifically intended to indemnify Stephen B. Schultz and Judith S. Schultz, husband and wife, from any act of negligence of the undersigned, among others, and from claims asserted by any potentially interested party who does not sign this Agreement. The City agrees to indemnify Stephen B. Schultz and Judith S. Schultz, husband and wife, their heirs and assigns, for any damage caused to their vacant lot or the sidewalk abutting the vacant lot by the City or its employees. Dated this (t day of June, 2014. CITY OF WATERLOO By: ,e,,,,,Lt-ezZ'z (7' Ernest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-249 RESOLUTION APPROVING CONTRACT WITH AAA BUDGET ENVIRONMENTAL, INC. OF CEDAR FALLS, IOWA, IN THE AMOUNT OF $46,887.00, IN CONJUNCTION WITH ASBESTOS ABATEMENT SERVICES FOR 801-805 COMMERCIAL STREET. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract with AAA Budget Environmental, Inc. of Cedar Falls, Iowa, in the amount of $46,887.00, in conjunction with Asbestos Abatement Services for 801-805 Commercial Street, described in the plans and specifications heretofore adopted by this Council for said project in Resolution No. 2014-222, after public hearing on April 7, 2014 on published notice required by law, be and is hereby accepted, the same being the lowest bid received for said work. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for the construction of said improvements, said contract not to be binding on the City until approved by this Council. PASSED AND ADOPTED this 14th day of April, 2014. nest G. Clark, Mayor ATTEST: Suzy Schas, CMC City Clerkl CITY OF WATERLOO Council Communication City Council Meeting: April 14, 2014 Prepared: April 8, 2014 -.5-5Dept. Head Signature: # Of Attachments: 2 SUBJECT: FY 2014 Boat House Roof Replacement Project Submitted by: Travis Nichols, Facilities Manager Recommended City Council Action: Request Council award and adopt resolution transmitting Contracts, Bonds and Certificates of Insurance for D&G Metal Works Inc. of Waterloo, Iowa for FY 2014 Boat House Roof Replacement Project, Waterloo Boat House, 707 Park Road, Waterloo, and approve and authorize the Mayor to sign Contract between City of Waterloo and D&G Metal Works Inc. Summary Statement: This project provides for replacement of metal roof system and other related building details damaged by hail at the Boat house, 707 Park Road, Waterloo Iowa. A copy of the proposal document and specifications is in the City Clerk's Office for your review. Expenditure Required: $78,120.00 Source of Funds: Entire funding is available from hail damage insurance claim. Policy Issue: Alternative: Background Information: The Boat House received extensive damage during hail storm in April 2012. Leisure Services sent out four bid requests to local roofing contractors. D&G Metal Works Inc. was only contractor to submit a bid. Leisure Services contacted the remaining three contractors after the bid opening to request information about none bid. One company was too busy, one company could not bid competitively and one did not do standing seam roofing. CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION CONTRACT for FY 2014 BOAT HOUSE ROOF REPLACEMENT PROJECT This Contract made and entered into this 14 day of April 2014, by and between the City of Waterloo, Iowa, a Municipal Corporation, hereinafter referred to as City, and D&G Metal Works Inc. of Waterloo, Iowa, hereinafter referred to as Contractor, WITNESSETH: Par. 1 The Contractor shall furnish all supervision, technical personnel, labor, materials, and equipment to perform all work required for the FY2014 BOAT HOUSE ROOF REPLACEMENT described in the specifications and shown on the plans. Par. 2 The Contract Documents shall consist of the following: a. This Agreement b. Notice of Hearing c. Signed Copy of Bid d. Specifications e. Performance Bond d. Payment Bond f. Certificates of Insurance These documents form the Contract and are all fully a part of the Contract as if attached to this Contract or repeated herein. Par. 3 The Contractor agrees to commence the work within forty-five (45) days after the issuance of "Notice to Proceed" and complete the work within the given time frame. Par. 4 The Contractor agrees to comply with and obey all ordinances of the City of Waterloo, Iowa, relating to the obstruction of streets and alleys, keeping open passageways for water, traffic and protecting any excavation in any street or alley and maintaining proper and sufficient barricades with lights and signals during all hours of darkness and agrees to see that the backfilling is properly done and agrees to keep the City whole and defend any suits that may be brought against it by reason of any injuries that may be sustained by any person on account of doing this work by the Contractor and any agents of the Contractor. Par. 5 The Contractor agrees that in case a suit is brought against the City for damages sustained by reason of any act, omission or negligence of the Contractor or its agents or on account of any injuries sustained by reason of any obstruction, hole, depression or barrier placed or dug by the defendant or its agents in the doing of the work herein contracted for, that it will defend said suit and save the City harmless therein and CONTRACT page 1 Of 2 in case judgment is rendered against the City, the Contractor agrees to pay the same promptly and agrees to carry public liability insurance in a solvent company in a sufficient amount to protect the City and any and all persons who may use the project. Par. 6 The Contractor shall have no cause of action against the City on account of delays and prosecution of work, but if the work is delayed by the City, the Contractor may have extra time for the completion of the job as was lost by reason of the delay caused by the City. Par. 7 The Contractor agrees to pay punctually all just claims of labor, material, men or Subcontractors, who perform labor or furnish materials entering into this improvement. It is agreed that the City need not pay the Contractor until all such claims are paid by the Contractor and lien waivers are received. It is agreed that the City shall bear no liability for payments due for labor or materials under this contract. Par. 8 In consideration of the full compliance on the part of the Contractor with all the provisions, stipulations and conditions hereof, or contained in the various instruments made a part of this Contract by reference, and upon completion and acceptance of the work, the City agrees to pay the Contractor: Sum of Seventy -Eight Thousand, One Hundred Twenty and .00 dollars ($78,120.00) City of Waterloo, Iowa Ernest G. Clark, Mayor Suzy Schares, City Clerk Contractor: D&G Metal Works Inc. Approved by the City Council of the City of Waterloo, Iowa, this 14th day of April, 2014. ATTEST: City Clerk CONTRACT page 2 of 2 AWRL CERTIFICATE OF LIABILITY INSURANCE DGMET-2 OP ID: JH DATE (MM/DD/YYYY) 04/09/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER PDCM Insurance P.O. Box 2597 Waterloo, IA 50704 Stephen A. Clabby, CIC CONTANAME: CT Stephen A. Clabby, CIC PHONE 319 234-8888FAX (A/C, No, Ext): (A/C, No): 319-234-7702 E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Employers Mutual Companies 21415 INSURED D&G Metal Works Inc 2524 Wagner Rd. Waterloo, IA 50703 INSURER B : X INSURER c: 4D46926 INSURER D : 01/24/2015 INSURER E : $ 1,000,000 INSURER F : $ 100,000 REVISION NUMBER: v ----- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR OF INSURANCE ADDLSTYPE INSR VD/DD//YYYY) MND E POLICY NUMBER EFF IY (MM/DDYYY) LICY EXP (MY M INSR LIMITS A GENERAL X LIABILITY COMMERCIAL GENERAL LIABILITY X 4D46926 01/24/2014 01/24/2015 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED PREMISES (Ea occurrence) $ 100,000 MED EXP (Any one person) $ 10,000 CLAIMS -MADE X OCCUR PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 GEN'L AGGREGATE POLICY X LIMIT APPLIES PEe_F PER: LOC $ A AUTOMOBILE X LIABILITY ANY AUTO ALL OWNED AUTOS HIRED AUTOS _ SCHEDULED AUTOS NON -OWNED AUTOS 4E46926 01/24/2014 01/24/2015 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (PER ACCIDENT) $ $ A X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE 4J46926 01/24/2014 01/24/2015 EACH OCCURRENCE $ 5,000,000 AGGREGATE $ 5,000,000 $ DED RETENTION $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N / A 4H46926 01/24/2014 01/24/2015 X WC STATU- TORY LIMITS OTH- ER EL. EACH ACCIDENT $ 500,000 E.L DISEASE - EA EMPLOYEE $ 500,000 E.L. DISEASE - POLICY LIMIT 500 000' $ , DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule if more space is required) Project: 2014 Waterloo Boat House Roof Replacement. If required in written contract, City of Waterloo is named additional insured under general liability. CERTIFICATE HOLDER CANCELLATION CITY021 City of Waterloo 715 Mulberry Waterloo, IA 50703 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2010/05) © 1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Init. AIADocument A3I2TM - 2010 Performance Bond CONTRACTOR: (Name, legal status and address) D&G Metal Works, Inc. 2524 Wagner Rd. Cedar Falls, IA 50613 OWNER: (Name, legal status and address) City of Waterloo 715 Mulberry St Waterloo, IA 50703-5714 CONSTRUCTION CONTRACT Date: 04/14/2014 Amount: $ 78,120.00 Description: (Name and location) 2146775 SURETY: (Name, legal status and principal place of business) West Bend Mutual Insurance Company 8401 Greenway Blvd, Ste 1100 Middleton, WI 53562 2014 Waterloo Boat House Roof Replacement BOND Date: 04/14/2014 (Not earlier than Construction Contract Date) Amount: $ 78,120.00 Modifications to this Bond: )000 00( CONTRACTOR AS PRINCIPAL Company: (C.rporate Seal) D&G Metal Wo Signature: Name and Title: Duncan President None See Section 16 SURETY Company: (Corporate Seal) West Bend Mutual Insurance Company Signature: _S o,A,Nx. Name and JANET WILLARD, Attorney -In -Fact Title: (Any additional signatures appear on the last page of this Performance Bond.) (FOR 1NFORfi.IA TION ONLY— Name, address and telephone) AGENT or BROKER: OWNER'S REPRESENTATIVE: (Architect, Engineer or other party:) PDCM INSURANCE 3927 UNIVERSITY PO BOX 2597 WATERLOO, IA 50704 ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable. AIA Document A3127," —2010 Performance Bond. The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA° Document, or any portion of it. may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 12:14:59 on 03/23/2012 under Order No.8304745206_1 which expires on 02/16/2013, and is not for resale. User Notes: (1800237360) Init. § 1 The Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to the Owner for the performance of the Construction Contract, which is incorporated herein by reference. § 2 If the Contractor performs the Construction Contract, the Surety and the Contractor shall have no obligation under this Bond, except when applicable to participate in a conference as provided in Section 3. § 3 If there is no Owner Default under the Construction Contract, the Surety's obligation under this Bond shall arise after .1 the Owner first provides notice to the Contractor and the Surety that the Owner is considering declaring a Contractor Default. Such notice shall indicate whether the Owner is requesting a conference among the Owner, Contractor and Surety to discuss the Contractor's performance. If the Owner does not request a conference, the Surety may, within five (5) business days after receipt of the Owner's notice, request such a conference. If the Surety timely requests a conference, the Owner shall attend. Unless the Owner agrees otherwise, any conference requested under this Section 3.1 shall be held within ten (10) business days of the Surety's receipt of the Owner's notice. If the Owner, the Contractor and the Surety agree, the Contractor shall be allowed a reasonable time to perform the Construction Contract, but such an agreement shall not waive the Owner's right, if any, subsequently to declare a Contractor Default; .2 the Owner declares a Contractor Default, terminates the Construction Contract and notifies the Surety; and .3 the Owner has agreed to pay the Balance of the Contract Price in accordance with the terms of the Construction Contract to the Surety or to a contractor selected to perform the Construction Contract. § 4 Failure on the part of the Owner to comply with the notice requirement in Section 3.1 shall not constitute a failure to comply with a condition precedent to the Surety's obligations, or release the Surety from its obligations, except to the extent the Surety demonstrates actual prejudice. § 5 When the Owner has satisfied the conditions of Section 3, the Surety shall promptly and at the Surety's expense take one of the following actions: § 5.1 Arrange for the Contractor, with the consent of the Owner, to perform and complete the Construction Contract; § 5.2 Undertake to perform and complete the Construction Contract itself, through its agents or independent contractors; § 5.3 Obtain bids or negotiated proposals from qualified contractors acceptable to the Owner for a contract for performance and completion of the Construction Contract, arrange for a contract to be prepared for execution by the Owner and a contractor selected with the Owner's concurrence, to be secured with performance and payment bonds executed by a qualified surety equivalent to the bonds issued on the Construction Contract, and pay to the Owner the amount of damages as described in Section 7 in excess of the Balance of the Contract Price incurred by the Owner as a result of the Contractor Default; or § 5.4 Waive its right to perform and complete, arrange for completion, or obtain a new contractor and with reasonable promptness under the circumstances: .1 After investigation, determine the amount for which it may be liable to the Owner and, as soon as practicable after the amount is determined, make payment to the Owner; or .2 Deny liability in whole or in part and notify the Owner, citing the reasons for denial. § 6 If the Surety does not proceed as provided in Section 5 with reasonable promptness, the Surety shall be deemed to be in default on this Bond seven days after receipt of an additional written notice from the Owner to the Surety demanding that the Surety perform its obligations under this Bond, and the Owner shall be entitled to enforce any remedy available to the Owner. If the Surety proceeds as provided in Section 5.4, and the Owner refuses the payment or the Surety has denied liability, in whole or in part, without further notice the Owner shall be entitled to enforce any remedy available to the Owner. AIA Document A312" — 2010 Performance Bond. The American Institute of Architects. All rights reserved. WARNING: This AlA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA° Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 12:14:59 on 03/23/2012 under Order No.8304745206_1 which expires on 02/16/2013, and is not for resale. User Notes: (1800237360) Init. § 7 If the Surety elects to act under Section 5.1, 5.2 or 5.3, then the responsibilities of the Surety to the Owner shall not be greater than those of the Contractor under the Construction Contract, and the responsibilities of the Owner to the Surety shall not be greater than those of the Owner under the Construction Contract. Subject to the commitment by the Owner to pay the Balance of the Contract Price, the Surety is obligated, without duplication, for .1 the responsibilities of the Contractor for correction of defective work and completion of the Construction Contract; .2 additional legal, design professional and delay costs resulting from the Contractor's Default, and resulting from the actions or failure to act of the Surety under Section 5; and .3 liquidated damages, or if no liquidated damages are specified in the Construction Contract, actual damages caused by delayed performance or non-performance of the Contractor. § 8 If the Surety elects to act under Section 5.1, 5.3 or 5.4, the Surety's liability is limited to the amount of this Bond. § 9 The Surety shall not be liable to the Owner or others for obligations of the Contractor that are unrelated to the Construction Contract, and the Balance of the Contract Price shall not be reduced or set off on account of any such unrelated obligations. No right of action shall accrue on this Bond to any person or entity other than the Owner or its heirs, executors, administrators, successors and assigns. § 10 The Surety hereby waives notice of any change, including changes of time, to the Construction Contract or to related subcontracts, purchase orders and other obligations. § 11 Any proceeding, legal or equitable, under this Bond may be instituted in any court of competent jurisdiction in the location in which the work or part of the work is located and shall be instituted within two years after a declaration of Contractor Default or within two years after the Contractor ceased working or within two years after the Surety refuses or fails to perform its obligations under this Bond, whichever occurs first. If the provisions of this Paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. § 12 Notice to the Surety, the Owner or the Contractor shall be mailed or delivered to the address shown on the page on which their signature appears. § 13 When this Bond has been furnished to comply with a statutory or other legal requirement in the location where the construction was to be performed, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond. § 14 Definitions § 14.1 Balance of the Contract Price. The total amount payable by the Owner to the Contractor under the Construction Contract after all proper adjustments have been made, including allowance to the Contractor of any amounts received or to be received by the Owner in settlement of insurance or other claims for damages to which the Contractor is entitled, reduced by all valid and proper payments made to or on behalf of the Contractor under the Construction Contract. § 14.2 Construction Contract. The agreement between the Owner and Contractor identified on the cover page, including all Contract Documents and changes made to the agreement and the Contract Documents. § 14.3 Contractor Default. Failure of the Contractor, which has not been remedied or waived, to perform or otherwise to comply with a material term of the Construction Contract. § 14.4 Owner Default. Failure of the Owner, which has not been remedied or waived, to pay the Contractor as required under the Construction Contract or to perform and complete or comply with the other material terms of the Construction Contract. § 14.5 Contract Documents. All the documents that comprise the agreement between the Owner and Contractor. AIA Document A312". — 2010 Performance Bond. The American Institute of Architects. All rights reserved. WARNING: This Ale Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA'' Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 12:14:59 on 03/23/2012 under Order No.8304745206 1 which expires on 02/16/2013, and is not for resale. User Notes: (1800237360) 17 (09£L£Z0081.) aa;oN Jasn -alesaJ 10J lou sl PUB'£lOZ/9L/Z0 uo saildxa 40i4M L 90Z9tL40E8'°N JapJO Japun ZLOZ/£Z/EO uo 6S:41.Z6 3e aaemuos yiy Qq paonpowd sem auawnoop si41 :mel a4; iepun alglssod;ua;xa wnwlxew a4; o; pa;noasoJd aq pIM pue 'sal;leuad leulwuo pue Ilnl3 alanas w Rasa, Amu 11 jo uogiod Aue Jo ';uawnaoo off sIq;;o uopnqu;slp io uoi;onpoidai pezuo4;neun •sal;eau leuopeuwa;ui pue Mel g6u6do3 •s -n 6q pa;oa;oid si ;uewnooa mvIv s141 :ONINdVM •peMeseJ s;46u IN s3oa;igoJy;o a;nupsul ueouawy ayl •puog aaueuuoped oLOZ - ruZu£y;uawnaoa vIv TOLOS VI `ooTaalsM nauany iilTsoaATuf LZ6£ aou-consul NOQd :ssazppy losj-uT-Sauaogly `p1sTTTM auuf :aI1Ipue QUIEN CusdmoO aousznsul Tcnonw puag (leas aJndodlo3) :amreu2Ts lsaly :iiutduiop 1 L dflS MT9OS VI sTTsj zspaO •pg zauSsM luapisaad usaung •Jul sx (Inas a;v odaoj) gay, lddI3N121d SZ :awl, put auitN :amueu2is 0'4Q :,Sutduiop SV 21O13 211.N0O :ssaippy (a&vd danod age uo Buuvaddv as -ow uogi dapo 'sayyrvd poppy fo sadninu&ts puomppn dof-n+oJaq papgnodd st aands) :smollol se alt puoq sun of suoutogipoysl 91, § •zo;oe.uuop aq of pauiaap aq imp mum° uuai arp put zoiotipuoogng aq pauiaap aq Ilegs puog sup ui iopoe.nuoj uua; aqp `JolotI uoagns put Jo1ot.nuop t uaamlaq 1.uatuaa.12t 112 10j panssi si puog sign JI St, § Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-250 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT TO D&G METAL WORKS, INC. OF WATERLOO, IOWA, IN THE AMOUNT OF $78,120.00, AND APPROVING CONTRACT, BONDS AND CERTIFICATE OF INSURANCE IN CONJUNCTION WITH THE FY 2014 BOAT HOUSE ROOF REPLACEMENT PROJECT. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract, Bonds and Certificate of Insurance with D&G Metal Works, Inc. of Waterloo, Iowa, in the amount of $78,120.00, in conjunction with the FY 2014 Boat House Roof Replacement Project, described in the plans and specifications heretofore adopted by this Council for said project in Resolution No. 2014-212, after public hearing on April 7, 2014 on published notice required by law, be and is hereby accepted, the same being the lowest bid received for said work. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for the construction of said improvements, said contract not to be binding on the City until approved by this Council. PASSED AND ADOPTED this 14th day of April, 2014. 7 est G�lrk, Mayor ATTEST: Suzy Schaes, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: 4/14/14 Prepared: 4/8/14 Dept. Head Signature: # of Attachments: 1 SUBJECT: Award 2014 Right -Of Mowing Contract to B&B Lawn Care Inc. and Approval of Bonds Etc. Submitted by: 1B Bolger- Golf & Downtown Area Maintenance Manager Recommended City Council Action: Approve Contract with B&B Lawn Care Inc. Summary Statement The following areas would be awarded to B&B Lawn Care Inc: • San Marnan Dr. • US 218 Corridor • Highway 20 Overpasses • Police Training Center • Martin Luther King Jr. Dr. • Broadway St. • Dubuque Rd. • Virden Creek Waterway • Fairview Cemetery • Green Hill Rd. • University Ave. Expenditure Required Option A: Option B: Option C: Option F: Forty Three and 95/100 dollars per acre Forty Four and 45/100 dollars per acre Thirty and 00/100 dollars per acre Six Hundred Forty and 00/100 dollars per acre Source of Funds 4100-1390 Policy Issue N/A Alternative Hire more full time employees and purchase more mowing equipment and mow areas "in-house." Background Information: Leisure Services has been using private contractors to mow right-of-way areas for 20+ years. CITY OF WATERLOO, IOWA WATERLOO LEISURE SERVICES COMMISSION CONTRACT for RIGHT-OF-WAY MOWING This Contract for Right -of -Way Mowing (the "Contract") is made and entered into on April 14, 2014, by and between the City of Waterloo, Iowa (the "City"), and B&B Lawn Care Inc. (the "Contractor"). WITNESSETH: 1. The Contractor shall furnish all supervision, technical personnel, labor, materials, supplies and equipment to perform all work required for the Contract work as described in the Specifications and shown on the Plans. 2. The Contract Documents shall consist of the following: a. This Contract b. Notice of Hearing c. Instruction to Bidders d. Signed copy of Bid e. General Conditions f. Specifications g. Plans These documents form the Contract Documents and are all fully incorporated as a part of this Contract as if attached to this Contract or set forth in full herein. 3. The Contractor agrees to commence the work within ten (10) days after the City issues a "Notice to Proceed" and to complete the work within the given time frame. Time is of the essence in the performance of duties under this Contract. 4. The Contractor agrees to comply with and obey all ordinances of the City of Waterloo, Iowa, relating to the obstruction of streets and alleys, keeping open passageways for water and traffic, and maintaining proper and sufficient barricades with lights and signals during all hours of darkness. 5. Except as to any negligence of City, its officials, officers, employees or agents, in the performance of any duty under this Contract, and to the extent not covered by insurance maintained by Contractor, Contractor agrees to defend and indemnify City, its officials, officers, employees and agents, and to hold same harmless, from and against any and all claims, demands, causes of action, losses, costs, or liabilities whatsoever, including but limited to reasonable attorneys' fees and expenses, arising from or in connection with the acts or omissions of Contractor in performing the work contemplated by this Contract. 6. Contractor shall be responsible for all damage to public or private property. If public or private property is damaged by Contractor and is not repaired in a timely manner as determined by City, Mowing Contract - Page 1 of 4 City has the option of having the damage repaired at the Contractor's expense, to be reimbursed to the City or withheld from future payments to Contractor hereunder. 7. The Contractor shall have no cause of action against the City on account of delays and prosecution of work, but if the work is delayed by the City, the Contractor may have extra time for the completion of the job as was lost by reason of the delay caused by the City. 8. The City, at its sole discretion and without waiving any claims or rights, may allow for partial payment for the work included on an invoice for which all services have not been delivered or accepted. The City may withhold payment for reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third -party claims filed or reasonable evidence that a claim will be filed, or other reasonable cause. 9. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in this Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor, then City may declare that Contractor is in default hereunder and may terminate this Contract by delivery to Contractor of written notice of termination, and/or take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor hereunder. Contractor shall be entitled to only one such notice, and in connection with any subsequent breach then City may terminate this Contract upon seven (7) days' advance written notice. In the event of termination, the Contractor shall be compensated for all services performed through termination date. No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 10. In addition to paragraph 7 above, this Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate this Contract at any time by delivering to Contractor twenty-one (21) days' advance written notice of termination. 11. Contractor may not assign, delegate or subcontract any of its duties hereunder without the prior written consent of City. 12. Any notice under this Contract shall be in writing and shall be delivered in person or by United States registered or certified mail, postage prepaid and addressed: City Contractor City of Waterloo, Iowa 715 Mulberry St. Waterloo, Iowa 50703 Attn: City Clerk B&B Lawn Care Inc. 444 Edison Street Waterloo, Iowa 50703 Attn: Robert Adams Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, or (ii) three (3) business days following the date of deposit if mailed as stated above. 13. Nothing in this Contract shall, or shall be deemed or construed to, create or constitute any joint venture, partnership, agency, employment, or any other relationship between the parties nor, Mowing Contract - Page 2 of 4 except as expressly set forth herein, to create any liability for one party with respect to the liabilities or obligations of the other party or any other person. Contractor is an independent contractor. 14. This Contract shall be binding upon and inure to the benefit of the parties and the respective successors and assigns of each. 15. In the event any provision of this Contract is held invalid, illegal, or unenforceable, whether in whole or in part, the remaining provisions of this Contract shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written, but that by limiting such provision it would become valid, legal, and enforceable, then such provision shall be deemed to be written and shall be construed and enforced as so limited. 16. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining to the subject matter hereof. This Contract may not be modified or amended except by the mutual written agreement of the parties. 17. In consideration of the full compliance on the part of the Contractor with all the provisions, stipulations and conditions hereof; or contained in the various instruments made a part of this Contract by reference, and upon completion and acceptance of the work, the City agrees to pay the Contractor as set forth on Exhibit "A" attached hereto. IN WITNESS WHEREOF, the parties have executed this Contract for Right -of -Way Mowing by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA CONTRACTOR City Clerk B&B Lawn Care Inc. By: Title: Mowing Contract - Page 3 of 4 Exhibit A- Rates Option A: Price per acre: Forty Three & 95/100 dollars ($43.95) Option B: Price per acre: Forty Four & 45/100 dollars ($44.45) Option C: Price per acre: Thirty & 00/100 dollars ($ 30.00) Option F: Price per acre: Six- Hundred- Forty & 00/100 dollars ($640.00) Mowing Contract - Page 4 of 4 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-251 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT TO B & B LAWN CARE INC. OF WATERLOO, IOWA, AND APPROVING CONTRACT, BONDS AND CERTIFICATE OF INSURANCE IN CONJUNCTION WITH THE 2014 RIGHT-OF-WAY MOWING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract, Bonds, and Certificate of Insurance with B & B Lawn Care Inc., of Waterloo, Iowa, in the following amounts: Option A - $43.95 per acre; Option B - $44.45 per acre; Option C - $30.00 per acre; and Option F - $640.00 per acre, in conjunction with the 2014 Right -of -Way Mowing, described in the specifications heretofore adopted by this Council for said project with Resolution No. 2014-214, after public hearing on April 7, 2014 on published notice required by law, be and is hereby awarded, the same being the lowest bid received for said work. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for the said improvements, said contract not to be binding on the City until approved by this Council. PASSED AND ADOPTED this 14th day of April, 2014. ATTEST: Suzy Schar City Clerk =s, CMC Ernest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: April 14, 2014 Prepared: April 9, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: r-61? SUBJECT: F:Y. 2014 TREATMENT PLANT LEVEE TREE REMOVAL CONTRACT NO. 868 NOTICE OF INTENT FOR NPDES COVERAGE UNDER GENERAL PERMIT TO THE IOWA DEPARTMENT OF NATURAL RESOURCES Submitted by: Jamie Knutson, P.E., Associate Engineer Recommended City Council Action: It is recommended that the Mayor be authorized to sign this Notice of Intent for NPDES Coverage Under General Permit to the Department of Natural Resources. Summary Statement Attached is the "NOTICE OF INTENT FOR NPDES COVERAGE UNDER GENERAL PERMIT" for storm water discharges associated with the above referenced project. This document has been reviewed by this office and is recommended for approval by the City Council. Expenditure Required $175.00 Source of Funds G.O. Bond Funds Policy Issue N/A Alternative None Background Information: IOWA DEPARTMENT OF NATURAL RESOURCES ENVIRONMENTAL PROTECTION DIVISION NOTICE OF INTENT FOR NPDES COVERAGE UNDER GENERAL PERMIT CASHIER'S USE ONLY 0253-542-SW08-0581 Name No. 1 FOR "STORM WATER DISCHARGES ASSOCIATED WITH INDUSTRIAL ACTIVITY" or No. 2 FOR "STORM WATER DISCHARGES ASSOCIATED WITH INDUSTRIAL ACTIVITY FOR CONSTRUCTION ACTIVITIES" or No. 3 FOR "STORM WATER DISCHARGE ASSOCIATED WITH INDUSTRIAL ACTIVITY FOR ASPHALT PLANTS, CONCRETE BATCH PLANTS, ROCK CRUSHING PLANTS, AND CONSTRUCTION SAND AND GRAVEL FACILITIES." PERMIT INFORMATION Has this storm water discharge been previously permitted? ❑ Yes ® No If yes, please list authorization number Under what General Permit are you applying for coverage? General Permit No. 1 ❑ General Permit No. 2 General Permit No. 3 ❑ PERMIT FEE OPTIONS For coverage under the NPDES General Permit the following fees apply: ® Annual Permit Fee $175 (per year) Maximum coverage is one year. ❑ 3 -year Permit Fee $350 Maximum coverage is three years. ❑ 4 -year Permit Fee $525 Maximum coverage is four years. ❑ 5 -year Permit Fee $700 Maximum coverage is five years. Checks should be made payable to: Iowa Department of Natural Resources. FACILITY OR PROJECT INFORMATION Enter the name and full address/location (not mailing address) of the facility or project for which permit coverage is requested. NAME: Waterloo Treatment Plant Levee STREET ADDRESS OF SITE: 3505 Easton Avenue CITY: Waterloo COUNTY: Black Hawk STATE: IA ZIP CODE: 50702 CONTACT INFORMATION Give name, mailing address and telephone number of a contact person (Attach additional information on separate pages as needed). This will be the address to which all correspondence will be sent and to which all questions regarding your application and compliance with the permit will be directed. NAME: Jamie Knutson, P.E. CITY: Waterloo ADDRESS: 715 Mulberry Street STATE: IA ZIP CODE: 50703 TELEPHONE (319)291-4312 Check the appropriate box to indicate the legal status of the operator of the facility. ❑ Federal ❑ State ® Public ❑ Private ❑ Other (specify) SIC CODE (General Permit No. 1 & 3 Applicants Only) SIC code refers to Standard Industrial Classification code number used to classify establishments by type of economic activity. 03/2014 jg Be sure to complete both sides of this form DNR Form 542-1415 FACILITY LOCATION OR LOCATION OF CONSTRUCTION SITE Give the location by % section, section, township, range, (e.g., NW, 7, T78N, R3W). 1/4 SECTION SECTION TOWNSHIP RANGE SE 1/4 & NE 1/4 31 89N 12W SW 1/4 & NW 1/4 32 89N 12W OWNER INFORMATION Enter the name and full address of the owner of the facility. MAIL TO: STORM WATER COORDINATOR IOWA DEPARTMENT OF NATURAL RESOURCES 502 E 9TH ST DES MOINES IA 50319-0034 NAME: ADDRESS: City of Waterloo 715 Mulberry Street CITY: STATE: ZIP CODE: TELEPHONE: Waterloo IA 50703 (319) 291-4312 OUTFALL INFORMATION Discharge start date, i.e., when did/will the site begin operation or 10/1/92, whichever is later: July 2014 Is any storm water monitoring information available describing the concentration of pollutants in storm water discharges? ❑Yes®No NOTE: Do not attach any storm water monitoring information with the application. Receiving water(s) to the first uniquely named waterway in Iowa (e.g., road ditch to unnamed tributary to Mud Creek to South Skunk River): Discharge from an area source to the Cedar River. Compliance With The Following Conditions: Has the Storm Water Pollution Prevention Plan been developed prior to the submittal of this Notice of Intent and does the plan meet the requirements of the applicable General Permit? (do not submit the SWPPP with the application) Will the Storm Water Pollution Prevention Plan comply with approved State (Section 161A.64, Code of Iowa) or local sediment and erosion plans? (for General Permit 2 only) Has a public notice been published for at least one day, in the newspaper with the largest circulation in the area where the discharge is located, and is the proof of notice attached? (new applications only) Yes No • ❑ • ❑ ® ❑ GENERAL PERMIT NO. 2 AND GENERAL PERMIT NO. 3 APPLICANTS COMPLETE THIS SECTION. Description of Project (describe in one sentence what is being constructed): Clearing and grubbing of trees along the toe of the treatment plant levee and seeding area. For General Permit No. 3 - Is this facility to be moved this year? El Yes ❑ No Number of Acres of Disturbed Soil: 1.3 (Construction Activities Only) Estimated Timetable For Activities / Projects, i.e., approximately when did/will the project begin and end: July 2014 trhough October 2014 CERTIFICATION — ALL APPLICATIONS MUST BE SIGNED Only the following individuals may sign the certification: owner of site, principal executive officer of at least the level of vice- president of the company owning the site, a general partner of the company owning the site, principal executive officer or ranking elected official of the public entity owning the site, any of the above of the general contracting company for construction sites. I certify under penalty of law that this document was prepared under my direction or supervision in accordance with a system designed to assure that qualified people properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, this information is to the best of my knowledge and belief, true, accurate, and complete. I further certify that the terms and conditions of the general permit will be met. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations. NAME: (print or type) TITLE AND COMPANY NAME OF SIGNATORY: SIGNATURE: DATE: 03/2014 jg Be sure to complete both sides of this form DNR Form 542-1415 Instructions - To complete the public notice, fill in the blanks with the required information or select the appropriate response and send to the newspaper. The public notice must be published at least one day at your own expense. PUBLIC NOTICE OF STORM WATER DISCHARGE The City of Waterloo, IA plans to submit a Notice of Intent to the (applicant name) Iowa Department of Natural Resources to be covered under the NPDES General Permit No. 2 (select the appropriate general permit - No. 1 "Storm Water Discharge Associated with Industrial Activity", General Permit No. 2 "Storm Water Discharge Associated with Industrial Activity for Construction Activities, or General Permit No. 3 "Storm Water Discharge Associated With Industrial Activity From Asphalt Plants, Concrete Batch Plants, Rock Crushing Plants, And Construction Sand And Gravel Facilities") The storm water discharge will be from the clearing of trees located in (description of industrial activity) SE and NE 1/4 of 31 -89N -12W SW and NW 1/4 of 32 -89N -12W in Black Hawk County (1/4 section, section, township, range, county) Storm water will be discharged from one point source(s) and will be discharged to (number) the following streams: Cedar River (stream name(s)) Comments may be submitted to the Storm Water Discharge Coordinator, Iowa Department of Natural Resources, Environmental Protection Division, 502 E. 9th Street, Des Moines, IA 50319-0034. The public may review the Notice of Intent from 8:00am to 4:30pm, Monday through Friday, at the above address after it has been received by the department. 03/2014 cmc DNR Form 542-1415 STATE OF IOWA, } Black Hawk County, SS PUBLIC NOTICE OF STORM WATER DISCHARGE City of Waterloo, Iowa plans to submit a Notice of Intent to the Iowa Department of Natural Resources to be covered under the NPDES General Permit - General Permit No. 2 "Storm Water Discharge Associated with Industrial Activity for Construction Activities." The storm water discharge will be from the clearing of trees located in SE and NE Y4 of 31 -89N -12W, SW and NW 14 of 32 -89N -12W in Black Hawk County. Storm water will be discharged from one point source(s) and will be discharged to the following streams: Cedar River. Comments may be submitted to the Storm Water Discharge Coordinator, Iowa Department of Natural Resources, Envi- ronmental Protection Division, 502 E. 9th Street, Des Moines, IA 50319-0034. The public may review the Notice of Intent from 8 a.m. to 4:30 p.m., Monday through Friday, at the above address after it has been received by the department. I do solemnly swear that the annexed copy of legal City of Waterloo Storm Water Discharge Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 21st day of April, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $11.56 (/' Signed Subscribed and sworn to before me this 30 Day of 1 1 A.D., 20 14 Received of Notary Public the sum of Dollars. In full for publication of the above notice. JODI E MCK1NST"RY t;ONINU&S!ON NO.7Z 41 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-252 RESOLUTION APPROVING NOTICE OF INTENT FOR NPDES COVERAGE UNDER GENERAL PERMIT WITH IOWA DEPARTMENT OF NATURAL RESOURCES AND DIRECTING EXECUTION OF SAID NOTICE OF INTENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Notice of Intent for NPDES Coverage Under General Permit dated April 14, 2014, for storm water discharges in conjunction with the F.Y. 2014 Treatment Plant Levee Tree Removal, Contract No. 868, by and between the Iowa Department of Natural Resources and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 14th day of April, 2014. / V Ernest G. Clark, Mayor ATTEST: Suzy Scharos, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: April 14, 2014 Prepared: April 9, 2014 Dept. Head Signature: # of Attachments: 1 SUBJECT: Submitted by: Craig Clark Building Official/Maintenances tmrninistrator Recommended City Council Action: Approve recommendation of award of contract to Hawkeye Alarm & Signal Company of Waterloo, Iowa in the amount $ 82,844.00 in conjunction with the Waterloo Public Library Security Camera Upgrade, be received, placed on file and adopted. Approve Contract, Bonds and Certificates of Insurance in the amount of $ 82,844.00 to Hawkeye Alarm & Signal Company, in conjunction with the Waterloo Public Library Security Camera Upgrade, be adopted and Mayor authorized to execute same. Summary Statement Expenditure Required $82,844.00 Source of Funds 410-22-3100-2152 Background Information: This upgrade will improve security at the Waterloo Public Library. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-253 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT TO HAWKEYE ALARM & SIGNAL COMPANY OF WATERLOO, IOWA, IN THE AMOUNT OF $80,360.00 PLUS ALTERNATE 1 AND 2 IN THE AMOUNT OF $2,484.00, FOR A TOTAL COST OF $82,844.00, IN CONJUNCTION WITH THE WATERLOO PUBLIC LIBRARY SECURITY CAMERA SYSTEM UPGRADE. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract with Hawkeye Alarm & Signal Company of Waterloo, Iowa, in the amount of $80,360.00 plus Alternate 1 and 2 in the amount of $2,484.00, for a total cost of $82,844.00, in conjunction with the Waterloo Public Library Security Camera System Upgrade, described in the plans and specifications heretofore adopted by this Council for said project in Resolution No. 2014-216, after public hearing on April 7, 2014 on published notice required by law, be and is hereby accepted, the same being the lowest bid received for said work. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for the construction of said improvements, said contract not to be binding on the City until approved by this Council. PASSED AND ADOPTED this 14th day f April, 2014. 4.771/Zed e a 1 E est G. Clark, Mayor ATTEST: Suzy Schares, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: April 14,2 014 Prepared: April 9, 2014 Dept. Head Signature: 7-, # of Attachments: 1 SUBJECT: Submitted by: Professional Agreement — E. 5th Parking Ramp Structural Repairs Craig Clark Building Official & Maintenance Administrator Recommended City Council Action: Resolution approving the professional service agreement with AECOM Technical Services of Waterloo, IA, in an amount not to exceed $6,500.00 for design work, contract documents, bidding assistance, submittal reviews and on-site meetings with construction personnel related to the structural repairs for the East 5th Parking Ramp project. Summary Statement Expenditure Required $ 6,500.00 Source of Funds 411-22-7960-2180 Background Information: These structural repairs are needed due to a large portion of concrete broke loose at the East 5t" parking ramp this winter, and repairs were scheduled for this Spring. A.XOM AECOM 319-232-6531 tel 501 Sycamore Street 319-232-0271 fax Suite 222 Waterloo, Iowa 50703 www.aecom.com CITY OF WATERLOO EAST FIFTH STREET PARKING GARAGE REPAIRS PROFESSIONAL SERVICE AGREEMENT This Agreement is made and entered by and between AECOM Technical Services, Inc., 501 Sycamore Street, Suite 222, Waterloo, Iowa, hereinafter referred to as "ATS" and City of Waterloo, 715 Mulberry Street, Waterloo, Iowa, hereinafter referred to as "CLIENT." IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto mutually agree as follows: I. SCOPE OF SERVICES ATS shall perform professional Services (the "Services") in connection with CLIENT's facilities in accordance with the Scope of Services set forth in Exhibit A attached hereto. II. ATS'S RESPONSIBILITIES ATS shall, subject to the terms and provisions of this Agreement: (a) Appoint one or more individuals who shall be authorized to act on behalf of ATS and with whom CLIENT may consult at all reasonable times, and whose instructions, requests, and decisions will be binding upon ATS as to all matters pertaining to this Agreement and the performance of the parties hereunder. (b) Use all reasonable efforts to complete the Services within the time period mutually agreed upon, except for reasons beyond its control. (c) Perform the Services in accordance with generally accepted professional engineering standards in existence at the time of performance of the Services. If during the two year period following the completion of Services, it is shown that there is an error in the Services solely as a result of ATS's failure to meet these standards, ATS shall re- perform such substandard Services as may be necessary to remedy such error at no cost to CLIENT. Since ATS has no control over local conditions, the cost of labor and materials, or over competitive bidding and market conditions, ATS does not guarantee the accuracy of any construction cost estimates as compared to contractor's bids or the actual cost to the CLIENT. ATS makes no other warranties either express or implied and the parties' rights, liabilities, responsibilities and remedies with respect to the quality of Services, including claims alleging negligence, breach of warranty and breach of contract, shall be exclusively those set forth herein. (d) ATS shall, if requested in writing by CLIENT, for the protection of CLIENT, require from all vendors and subcontractors from which ATS procures equipment, materials or services for the project, guarantees with respect to such equipment, materials and services. All such guarantees shall be made available to CLIENT to the full extent of the terms thereof. ATS's liability with respect to such equipment, and materials obtained from vendors or services from subcontractors, shall be limited to procuring guarantees from such vendors or subcontractors and rendering all reasonable assistance to CLIENT for the purpose of enforcing the same. A:1COM Page 2 (e) ATS will be providing estimates of costs to the CLIENT covering an extended period of time. ATS does not have control over any such costs, including, but not limited to, costs of labor, material, equipment or services furnished by others or over competitive bidding, marketing or negotiating conditions, or construction contractors' methods of determining their prices. Accordingly, it is acknowledged and understood that any estimates, projections or opinions of probable project costs provided herein by ATS are estimates only, made on the basis of ATS's experience and represent ATS's reasonable judgment as a qualified professional. ATS does not guaranty that proposals, bids or actual project costs will not vary from the opinions of probable costs prepared by ATS, and the CLIENT waives any and all claims that it may have against ATS as a result of any such variance. III. CLIENT'S RESPONSIBILITIES CLIENT shall at such times as may be required for the successful and expeditious completion of the Services; (a) Provide all criteria and information as to CLIENT's requirements; obtain all necessary approvals and permits required from all governmental authorities having jurisdiction over the project; and designate a person with authority to act on CLIENT's behalf on all matters concerning the Services. (b) Furnish to ATS all existing studies, reports and other available data pertinent to the Services, and obtain additional reports, data and services as may be required for the project. ATS shall be entitled to rely upon all such information, data and the results of such other services in performing its Services hereunder. IV. INDEMNIFICATION ATS agrees to indemnify and hold harmless CLIENT from and against any and all suits, actions, damages, loss, liability or costs (including, without limitation, reasonable attorneys' fees directly related thereto) for bodily injury or death of any person or damage to third party property if and to the extent arising from the negligent errors or omissions or willful misconduct of ATS during the performance of the Services hereunder. V. INSURANCE Commencing with the performance of the Services, and continuing until the earlier of acceptance of the Services or termination of this Agreement, ATS shall maintain standard insurance policies as follows: (a) Workers' Compensation and/or all other Social Insurance in accordance with the statutory requirements of the state having jurisdiction over ATS's employees who are engaged in the Services, with Employer's Liability not less than One Hundred Thousand Dollars ($100,000) each accident; (b) Commercial General Bodily Injury and Property Damage Liability and Automobile liability insurance including (owned, non -owned, or hired), each in a combined single limit of One Million Dollars ($1,000,000) each occurrence for bodily injury and property damage liability. This policy includes Contractual Liability coverage. ATS agrees to name CLIENT as Additional Insured on this policy, but only to the extent of ATS's negligence under this Agreement and only to the extent of the insurance limits specified herein. (c) Professional Liability Insurance with limits of $1,000,000 per claim and in the aggregate covering ATS against all sums which ATS may become legally obligated to pay on account of any professional liability arising out of the performance of this Agreement. ATS agrees to provide CLIENT with certificates of insurance evidencing the above described coverage prior to the start of Services hereunder and annually thereafter if required. ATS shall provide prompt notice to the CLIENT in the event of cancellation, material change, or non- renewal per standard ISO Acord Form wording and the policy provisions. VI. COMPENSATION AND TERMS OF PAYMENT Compensation for the services shall be on an hourly basis in accordance with the hourly fees and other direct expenses in effect at the time the services are performed. Total compensation is a not -to -exceed fee of Six Thousand Five Hundred Dollars ($6,500.00). ATS may bill the Client monthly for services completed at the time of billing. CLIENT agrees to pay ATS the full amount of such invoice within thirty (30) days after receipt thereof. In the event CLIENT disputes any invoice item, CLIENT shall give ATS written notice of such disputed item within ten (10) days after receipt of invoice and shall pay to ATS the undisputed portion of the invoice according to the provisions hereof. CLIENT agrees to abide by any applicable statutory prompt pay provisions currently in effect. VII. TERMINATION CLIENT may, with or without cause, terminate the Services at any time upon fourteen (14) days written notice to ATS. The obligation to provide further Services under this Agreement may be terminated by either party upon fourteen (14) days' written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party, providing such defaulting party has not cured such failure, or, in the event of a non -monetary default, commenced reasonable actions to cure such failure. In either case, ATS will be paid for all expenses incurred and Services rendered to the date of the termination in accordance with compensation terms of Article VI. VIII. OWNERSHIP OF DOCUMENTS (a) Sealed original drawings, specifications, final project specific calculations and other instruments of service which ATS prepares and delivers to CLIENT pursuant to this Agreement shall become the property of CLIENT when ATS has been compensated for Services rendered. CLIENT shall have the right to use such instruments of service solely for the purpose of the construction, operation and maintenance of the Facilities. Any other use or reuse of original or altered files shall be at CLIENT's sole risk without liability or legal exposure to ATS and CLIENT agrees to release, defend and hold ATS harmless from and against all claims or suits asserted against ATS in the event such documents are used for a purpose different than originally prepared even though such claims or suits may be based on allegations of negligence by ATS. Nothing contained in this paragraph shall be construed as limiting or depriving ATS of its rights to use its basic knowledge and skills to design or carry out other projects or work for itself or others, whether or not such other projects or work are similar to the work to be performed pursuant to this Agreement. (b) Any files delivered in electronic medium may not work on systems and software different than those with which they were originally produced and ATS makes no warranty as to the compatibility of these files with any other system or software. Because of the potential degradation of electronic medium over time, in the event of a conflict between the sealed original drawings and the electronic files, the sealed drawings will govern. IX. MEANS AND METHODS (a) ATS shall not have control or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety measures and programs including enforcement of Federal and State safety requirements, in connection with construction work performed by CLIENT's construction contractors. Nor shall ATS be responsible for the supervision of CLIENT's construction contractors, subcontractors or of any of their employees, agents and representatives of such contractors; or for inspecting machinery, construction equipment and tools used and employed by contractors and subcontractors on CLIENT's construction projects and shall not have the right to stop or reject work without the thorough evaluation and approval of the CLIENT. In no event shall ATS be liable for the acts or omissions of CLIENT's construction contractors, subcontractors or any persons or entities performing any of the construction work, or for the failure of any of them to carry out construction work under contracts with CLIENT. (b) In order that ATS may be fully protected against such third party claims, CLIENT agrees to obtain and maintain for the benefit of ATS the same indemnities and insurance benefits obtained for the protection of the CLIENT from any contractor or subcontractor working on the project and shall obtain from that contractor/subcontractor insurance certificates evidencing ATS as an additional named insured. X. INDEPENDENT CONTRACTOR ATS shall be an independent contractor with respect to the Services to be performed hereunder. Neither ATS nor its subcontractors, nor the employees of either, shall be deemed to be the servants, employees, or agents of CLIENT. XI. PRE-EXISTING CONDITIONS Anything herein to the contrary notwithstanding, title to, ownership of, legal responsibility and liability for any and all pre-existing contamination shall at all times remain with CLIENT. "Pre- existing contamination" is any hazardous or toxic substance present at the site or sites concerned which was not brought onto such site or sites by ATS. CLIENT agrees to release, defend, indemnify and hold ATS harmless from and against any and all liability which may in any manner arise in any way directly or indirectly caused by such pre-existing contamination except if such liability arises from ATS's sole negligence or willful misconduct. CLIENT shall, at CLIENT's sole expense and risk, arrange for handling, storage, transportation, treatment and delivery for disposal of pre-existing contamination. CLIENT shall be solely responsible for obtaining a disposal site for such material. CLIENT shall look to the disposal facility and/or transporter for any responsibility or liability arising from improper disposal or transportation of such waste. ATS shall not have or exert any control over CLIENT in CLIENT's obligations or responsibilities as a generator in the storage, transportation, treatment or disposal of any pre-existing contamination. CLIENT shall complete and execute any governmentally required forms relating to regulated activities including, but not limited to generation, storage, handling, treatment, transportation, or disposal of pre-existing contamination. In the event that ATS executes or completes any governmentally required forms relating to regulated activities including but not limited to storage, generation, treatment, transportation, handling or disposal of hazardous or toxic materials, ATS shall be and be deemed to have acted as CLIENT's agent. For ATS's Services requiring drilling, boring, excavation or soils sampling, CLIENT shall approve selection of the contractors to perform such services, all site locations, and provide ATS with all necessary information regarding the presence of underground hazards, utilities, structures and conditions at the site. XII. LIMITATION OF LIABILITY CLIENT agrees that ATS's liability for the act, error or omission in its performance of services under this Agreement shall in no event exceed the amount of the total compensation received by ATS. It is intended by the parties to this Agreement that ATS's services in connection with the project anticipated herein shall not subject ATS's individual employees, officers, or directors to any personal legal exposure for the risks associated with this project. XIII. DISPUTE RESOLUTION If a dispute arises out of, or relates to, the breach of this Agreement and if the dispute cannot be settled through negotiation, then ATS and the CLIENT agree to submit the dispute to mediation. In the event ATS or the CLIENT desires to mediate any dispute, that party shall notify the other party in writing of the dispute desired to be mediated. If the parties are unable to resolve their differences within 10 days of the receipt of such notice, such dispute shall be submitted for mediation in accordance with the procedures and rules of the American Arbitration Association (or any successor organization) then in effect. The deadline for submitting the dispute to mediation can be changed if the parties mutually agree in writing to extend the time between receipt of notice and submission to mediation. The expenses of the mediator shall be shared 50 percent by ATS and 50 percent by the CLIENT. This requirement to seek mediation shall be a condition required before filing an action at law or in equity. However, prior to or during the negotiations or the mediation either party may initiate litigation that would otherwise be barred by a statute of limitations, and ATS may pursue any property liens or other rights it may have to obtain security for the payment of its invoices. XIV. MISCELLANEOUS (a) This Agreement constitutes the entire agreement between the parties hereto and supersedes any oral or written representations, understandings, proposals, or communications heretofore entered into by or on account of the parties and may not be changed, modified, or amended except in writing signed by the parties hereto. In A COM Page 6 the event of any conflict between this contract document and any of the exhibits hereto, the terms and provisions of this contract document shall control. In the event of any conflict among the exhibits, the exhibit of the latest date shall control. (b) This Agreement shall be governed by the laws of the State of Iowa. (c) ATS may subcontract any portion of the Services to a subcontractor approved by CLIENT. In no case shall CLIENT's approval of any subcontract relieve ATS of any of its obligations under this Agreement. (d) In no event shall either party be liable to the other for indirect or consequential damages, including, but not limited to, loss of use, loss of profit or interruption of business, whether arising in contract, tort (including negligence), statute, or strict liability. (e) In the event CLIENT uses a purchase order form to administer this Agreement, the use of such form shall be for convenience purposes only, and any typed provision in conflict with the terms of this Agreement and all preprinted terms and conditions contained in or on such forms shall be deemed stricken and null and void. (f) This Agreement gives no rights or benefits to anyone other than CLIENT and ATS and does not create any third party beneficiaries to the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year written below. APPROVED FOR CLIENT APPROVED FOR AECOM By: By: Printed Name: Ernest G. Clark Printed Name: Douglas W. Schindel, P.E Title: Mayor Title: Associate Vice President Date: Date: April 8, 2014 CITY OF WATERLOO EAST FIFTH STREET PARKING GARAGE REPAIRS EXHIBIT A A. Project Description The project is described as investigation and repairs to the northwest (back) wall at the vertical expansion joint on the East Fifth Street Parking Garage in the City of Waterloo, Iowa. B. Scope of Services The Scope of Services will encompass and include all detailed work, services, materials, equipment, personnel and supplies necessary to provide design investigation, evaluation, preliminary and final design and construction plan preparation for the project. Construction -phase services will be determined after the bids are received and can be included by supplemental agreement. The plans and specifications will be prepared in a format suitable for a City of Waterloo letting. The Scope of Services for the project is further defined as follows: Design Services 1. Conduct an on-site investigation of the integrity of the column adjacent to the vertical expansion joint at the back (northwest) wall of the parking garage. This investigation will attempt to determine the extent of the concrete deterioration and the condition of the existing reinforcing steel within the wall. 2. Evaluate the on-site findings and prepare calculations and design notes as needed to complete the repairs. 3. Project meeting to review findings and discuss options. 4. Prepare construction bidding documents for receiving competitive bids based on Client standards. 5. Prepare an estimate of probable construction costs for the proposed project. 6. Submit the bidding documents to the Client for review and approval. 7. Prepare up to ten (10) sets of contract documents for distribution to potential bidders. 8. Answer questions from potential bidders during the bidding phase. 9. Analyze the bids received and prepare a recommendation to the Client for award of contract. Phase II — Construction -Related Services The scope of construction -related services will be determined at the time the services are needed and defined under a future amendment to this agreement. Construction -related services include construction staking, on-site field review, material testing and contract administration during construction. L:\work\ADMIN\AGREE\PROF\Wat E 5th Str Parking Garage Repairs.doc Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-254 RESOLUTION APPROVING PROFESSIONAL SERVICE AGREEMENT WITH AECOM TECHNICAL SERVICES, INC. OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Professional Service Agreement dated April 14, 2014, in an amount not to exceed $6,500.00, for design work, contract documents, bidding assistance, submittal reviews and on-site meetings with construction personnel in conjunction with the East 5th Street Parking Garage Repairs, by and between AECOM Technical Services, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 14th day of April, 2014. nest G. Clark, Mayor ATTEST: Suzy Sc :res, CMC City Cle k CITY OF WAI'FRLOO Council Communication City Council Meeting: April 14, 2014 Prepared: April 9, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: F.Y. 2014 W. AIRLINE HIGHWAY REHABILITATION AWARDING OF CONTRACT IOWA EROSION CONTROL, INC. Contract No. 827 Submitted by: Dennis Gentz, P.E., Assistant City Engineer Recommended City Council Action: After review of the bids, it is being recommended that the award of the contract be made to IOWA EROSION CONTROL, INC., of Victor, Iowa, in the amount of $1,094,138.38. Summary Statement At the City Council meeting on April 7, 2014, bids were opened for the F.Y. 2014 W. AIRLINE HIGHWAY REHABILITATION (BASE BID + ALTERNATE 2), Contract No. 827, with IOWA EROSION CONTROL, INC., of Victor, Iowa, as the apparent low bidder. The Contracts and Grants Coordinator has reviewed the items relating to the 2002 Contract Compliance Program requirements and has transmitted his recommendation in the attached letter. Expenditure Required $1,094,138.38 Source of Funds Local Option Sales Tax Funds Policy Issue N/A Alternative N one Background Information: Cc: Rudy Jones, Community Development Director Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-255 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT TO IOWA EROSION CONTROL, INC. OF VICTOR, IOWA, IN THE AMOUNT OF $1,094,138.38, IN CONJUNCTION WITH THE F.Y. 2014 WEST AIRLINE HIGHWAY REHABILITATION (BASE BID + ALTERNATE 2), CONTRACT NO. 827. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract with Iowa Erosion Control, Inc. of Victor, Iowa, in the amount of $1,094,138.38, in conjunction with the F.Y. 2014 West Airline Highway Rehabilitation (Base bid + Alternate 2), described in the plans and specifications heretofore adopted by this Council for said project in Resolution No. 2014-218, after public hearing on April 7, 2014 on published notice required by law, be and is hereby accepted, the same being the lowest bid received for said work. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for the construction of said improvements, said contract not to be binding on the City until approved by this Council. PASSED AND ADOPTED this 14th day of April, 2014. est G. lark, Mayor ATTEST: Suzy Scha es, CMC City Cler CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 Council Communication City Council Meeting: Prepared: Dept. Head Signature: April 14, 2014 April 9, 2014 , Number of Attachments: None SUBJECT: Closing Agreement for 2009A BABS Bonds Submitted by: Michelle Weidner, Chief Financial Officer Recommended City Council Action: Our legal counsel and financial advisor recommend that the City approve the closing agreement for the 2009A BABS bond issue. Summary Statement: N/A Expenditure Required: $5,106.72 (previous approval 12/16/2013 for $5,000) Source of Funds: General Fund Policy Issue: None Alternative: N/A Background Information: The IRS corrected the calculation of the payment due from the amount that they previously provided to us (an increase of $106.72). Therefore, I am requesting approval for the revised payment amount. 2009 was the first year that Build America Bonds were available to cities. As a part of the American Reinvestment and Recovery Act, the federal government created a rebate program that reimburses local governments for a portion of the interest expense paid for local bond issues. The City of Waterloo sold $7,435,000 in bonds at that time. Subsequently, regulations were issued by the federal government including technical requirements that specified the calculation method for bonds sold at a premium. The IRS is now examining issues sold to determine compliance with the regulations. Our bonds were sold at a premium. The underwriter did not comply with the regulations (that hadn't been issued at that time) and therefore, had a small pricing exception due to not being outstanding for a full twelve months the first year. In order to preserve future interest rebates for the bond issue, the IRS is requiring that the city repay the excess premium received at the time the bonds were issued in the amount of $5,106.72. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Internal Revenue Service Department of the Treasury Tax Exempt and Government Entities Division City of Waterloo, Iowa Attn: Michelle Weidner, CFO 715 Mulberry Street Waterloo, IA 50703 Contact Name: Tom Hupf Employee ID: 10000277863 Contact Telephone Number: 425-235-4345 Contact Address: Internal Revenue Service TE/GE: 7222: TH 915 Second Avenue, M/S 540 Seattle, WA 98174 EIN: 42-6005327 Date: 5/51/4x RE: $7,435,000 General Obligation Bonds, Taxable Series 2009A Qualified Build America Bonds Dear Ms. Weidner: We have recently completed our examination of the bond issue(s) named above (the "Bonds"). We entered into a closing agreement that resolved the issues raised during the examination. The closing agreement, containing the agreed terms and conditions of the settlement, is enclosed with this letter. Please note, if the need arises to open another examination on the Bonds, any change resulting from the future examination may affect all open years of the beneficial owners of the Bonds. Thank you for your cooperation in this matter. Sincerely, Allyson D. Belsome Field Operations Manager, Tax Exempt Bonds Enclosure: Closing Agreement CLOSING AGREEMENT ON FINAL DETERMINATION COVERING SPECIFIC MATTERS Under section 7121 of the Internal Revenue Code of 1986, as amended (the "Code"), the City of Waterloo, Iowa, EIN 42-6005327 (the "Issuer") and the Commissioner of Internal Revenue (the "IRS") make this closing agreement (the "Agreement"). WHEREAS, this Agreement is based on the following facts and representations: A. This Agreement is in settlement of issues raised in an examination of the $7,435,000 General Obligation Bonds, Taxable Series 2009A (Qualified Build America Bonds) (the "Bonds"), dated and issued on June 24, 2009. B. The IRS conducted an examination of the Bonds and concluded that the. Bonds fail to meet the requirements of section 6431 of the Code for the allowance of credit with respect to interest payments under certain bonds of the issue because the June 1, 2010-2015 maturities of the Bonds were issued with an amount of premium in excess of the de minimis amount of premium permitted by section 54AA(d)(2)(C) of the Code. C. The IRS has not formally asserted any claims against the Issuer. D. The Issuer and the IRS desire to resolve the issue(s) raised during the examination of the Bonds and identified in paragraph B of this Agreement. E. The terms of this Agreement were arrived at pursuant to negotiation between the Issuer and the IRS, and may differ from the settlement terms of other bond issues examined or to be examined by the IRS. NOW, IT IS HEREBY DETERMINED AND AGREED PURSUANT TO THIS CLOSING AGREEMENT EXECUTED BY THE PARTIES HERETO UNDER CODE SECTION 7121 THAT FOR FEDERAL INCOME TAX PURPOSES: 1. Prior to the execution of this Agreement by the IRS, the Issuer shall cause to be electronically paid the sum of $5,106.72 (Five Thousand One Hundred Six and 72/100 dollars) (the "Settlement Amount") to the U.S. Treasury via the Electronic Federal Tax Payment System and in accordance with the directions contained in Exhibit A of this Agreement. 2. The Settlement Amount is not refundable or subject to credit or offset under any circumstance. 3. The Settlement Amount or any portion thereof paid by or on behalf of the Issuer shall not be deductible or amortizable for federal income tax purposes by any person. 4. The Settlement Amount shall not be treated as income to any person benefiting from this Agreement. 5. The Bonds' compliance with the requirements under section 6431 of the Code shall be determined by disregarding any effect resulting from the violation(s) CLOSING AGREEMENT between City of Waterloo, Iowa EIN (42-6005327) and the Commissioner of Internal Revenue identified in paragraph B of this Agreement and the IRS may take any appropriate action with respect to the allowance of credit on the Bonds for any other violation. 6. The IRS may take any appropriate action with respect to the allowance of credit with respect to interest payments on the Bonds for any violation occurring after the date of this Agreement, with the exception of any violation resulting from the issues identified in paragraph B of this Agreement. 7. This Agreement may not be cited or relied upon by any person or entity whatsoever as precedent in the disposition of any other case. 8. This Agreement is final and conclusive, except that: a) The matter it relates to may be reopened in the event of fraud, malfeasance, or misrepresentation of a material fact; b) It is subject to sections of the Code that expressly provide that effect be given to their provisions notwithstanding any other law or rule of law; and c) If it relates to a tax period ending after the effective date of this agreement, it is subject to any law enacted after the Agreement date that applies to that tax period. This space intentionally left blank. Page 2 of 3 CLOSING AGREEMENT between City of Waterloo, Iowa EIN (42-6005327) and the Commissioner of Internal Revenue By signing, the above parties certify that they have read and agreed to the terms of this Agreement. ISSUER: City of Waterloo, Iowa EIN: 42-6005327 BY: By signing, I certify that I have the authority to execute this Agreement on behalf of Issuer SIGNATURE Yu esC/ Y (_--/-,54,8K- NAME (PLEASE PRINT) TITLE f /� S / G/ DATE COMMISSIONER OF INTERNAL REVENUE: BY: SIGNATURE Rebecca Harrigal Director, Tax Exempt Bonds NAME AND TITLE • DATE Page 3 of 3 CLOSING AGREEMENT between City of Waterloo, Iowa EIN (42-6005327) and the Commissioner of Internal Revenue Exhibit A Taxpayer Information Worksheet for Electronic Federal Tax Payment System Deposit This Agreement requires the electronic deposit of an amount to the U.S. Treasury through the Electronic Federal Tax Payment System (EFTPS) as a term for resolution of certain identified matters related to the tax -advantaged treatment of interest paid on a municipal obligation. This payment must be deposited in accordance with the directions contained herein. Please carefully review the taxpayer information listed below and immediately report any errors to the IRS Tax Exempt Bonds employee assigned to your case. If, to the best of your knowledge, the information is correct, then please deposit all required payments through the EFTPS (either EFTPS — Direct or EFTPS — Through a Financial Institution) accurately and in accordance with this information and the terms of this Agreement. 1. Total Amount of Tax Deposit: $5,106,72 2. Taxpayer's Employee Identification Number (EIN): 42-6005327 3. Taxpayer Name Control (4 characters): CITY 4. Taxpayer Name (up to 35 characters): City of Waterloo 5. Tax Type (5 characters): 80384 6. Tax Year (2 digits): 09 7. Tax Month (2 digits): 06 ' Your financial institution may call the EFTPS Financial Institution Helpline for questions or assistance at 1-800-605-9876 (Monday — Friday, 8:00 a.m. — 8:00 p.m., Eastern Standard Time). NOTE: If you are not enrolled in EFTPS — Direct or EFTPS — Through a Financial Institution, or otherwise wish to use the Same Day Payment option, then please provide your financial institution with the information listed above and direct them to accurately deposit your payments utilizing the following routing and account numbers: Note that the Receiving ABA/Routing Number, Receiving Fl Name, Tax Type (under Beneficiary) and Beneficiary Fl indicated below do not change. Receiving ABA/Routing Number: 091036164 FRB MPLS ETA Receiving Fl Name: US TREAS SINGLE TX ,Beneficiary: 426004675: C ITY:C ITYOFWATERLOO:80384:09:06 Beneficiary FI: 20092900IRS If the financial institution has difficulty transmitting the EFTPS same-day payment, please call 1-800-382-0045 (Monday — Friday, 7:45 a.m. — 4:30 p.m. Central Standard Time) to receive assistance from a Customer Service Representative at the Minneapolis Federal Reserve Bank. Page 1 of I CLOSING AGREEMENT between City of Waterloo, Iowa EIN (42-6005327) and the Commissioner of Internal Revenue CONSENT TO DISCLOSE TAX INFORMATION I hereby consent, pursuant to section 6103(c) of the Internal Revenue Code of 1986 (as amended), to the disclosure of return information (as defined in section 6103(b)(2)) relating to the Closing Agreement (the "Agreement") between the City of Waterloo, Iowa, EIN 42-6005327 (the "Taxpayer") and the Commissioner of Internal Revenue pertaining to the $7,435,000 General Obligation Bonds, Taxable Series 2009A (Qualified Build America Bonds), executed by the Taxpayer on tr' , as follows: The Internal Revenue Service may disclose the existence and subject matter of the Agreement to the extent that the Internal Revenue Service deems necessary to correct any material misstatement with respect to the Agreement in response to a public statement by the Taxpayer or an agent of the Taxpayer. Such disclosure may be made to Members of Congress, the press, and the general public, and may be made by any means, including press releases and notices in Internal Revenue Service publications. I am aware that in the absence of this authorization, the returns and return information of the City of Waterloo, Iowa are confidential and may not be disclosed except as authorized by the Internal Revenue Code. I certify that I have the authority to execute this consent on behalf of the Taxpayer. Taxpayer Name: f` ', or` L,, t'r"-%! G,'L Taxpayer TIN: %;;� ,(,;3 -27 Taxpayer Address: ?' ihi 1L f'% 57— 2-114- 67 3 By: Title: Aq E/�,G Signature: Date: NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of the City of Waterloo, State of Iowa. Date of Meeting: April 14, 2014. Time of Meeting: 5:30 P.M. Place of Meeting: Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for the meeting is as follows: $7,435,000 General Obligation Bonds, Taxable Series 2009A (Build America Bonds) • Resolution Approving Closing Agreement Such additional matters as are set forth on the additional 9 page(s) attached hereto. This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of the governmental body. Suzy Schar:., CMC City Clerk 1 April 14, 2014 The City Council of the City of Waterloo, State of Iowa, met in regular session, in the Law Court Theater at the Waterloo Center for the Arts, Waterloo, Iowa, at 5:30 P.M., on the above date. There were present Mayor Ernest G. Clark, in the chair, and the following named Council Members: Cole, Jones, Schmitt, Lind, Morrissey, Welper, Hart Absent: none 2 Council Member Morrissey introduced the following Resolution entitled "RESOLUTION APPROVING CLOSING AGREEMENT", and moved that the same be adopted. Council Member Welper seconded the motion to adopt. The roll was called and the vote was, AYES: Cole, Jones, Schmitt, Lind, Morrissey, Welper, Hart NAYS: none Whereupon, the Mayor declared the Resolution duly adopted as follows: RESOLUTION NO. 2014-255A RESOLUTION APPROVING CLOSING AGREMEENT WHEREAS, on June 24, 2009 the City issued its $7,435,000 General Obligation Bonds, Taxable Series 2009A (Build America Bonds); and WHEREAS, pursuant to this then -new financing program, certain limitations were imposed on the interest rates at which certain bonds could be re -offered to the public ("de minimis premium limitations"), however, qualified bonds are entitled to a rebate of 35% of the interest paid by the Issuer on the bonds (which amount was subsequently changed to 28% due to the federal budget sequester); and WHEREAS, the offering documents for the Bonds included the de minimis premium limitations as such were outlined in applicable regulations; and WHEREAS, on July 29, 2013, the Bonds were selected for routine review by the Internal Revenue Service; and WHEREAS, the Service has not formally asserted any claims against the City related to the Bonds, but now interprets the regulations to requires a different application of the de minimis premium limitations; and WHEREAS, while arguments exist to refute the Service's interpretation of the regulations, there is no cost-effective venue or process to change and clarify contested claims; and WHEREAS, City staff has negotiated a settlement with the Service to resolve further inquiry on the point of the re -offered pricing for the Bonds; and 3 WHEREAS, the Service has presented the City with a "Closing Agreement" to resolve the inquiry to preserve the status of the Bonds as `Build America Bonds" under the Code thereby securing the right to retain past, and continue to receive future, tax credit rebates on the Bonds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, STATE OF IOWA: Section 1. That the Closing Agreement and Consent attached hereto as Exhibit A is hereby approved, and the Mayor and Clerk are directed to execute the same on behalf of the City. Section 2. That executed copies of the Closing Agreement and Consent, along with payment in the amount of $5,106.72 in satisfaction thereof, shall be provided in accordance with the Agreement. PASSED AND ADOPTED this 14th day of April, 2014. ATTEST: Suzy Schares, City Clerk 4 Ernest G. Clark, Mayor CLOSING AGREEMENT ON FINAL DETERMINATION COVERING SPECIFIC MATTERS Under section 7121 of the internal Revenue Code of 1986, as amended (the "Code"), the City of Waterloo, Iowa, EiN 42-6005327 (the "Issuer") and the Commissioner of Internal Revenue (the "IRS") make this closing agreement (the "Agreement"). WHEREAS, this Agreement is based on the following facts and representations: A. This Agreement is in settlement of issues raised in an examination of the $7,435,000 General Obligation Bonds, Taxable Series 2009A (Qualified Build America Bonds) (the "Bonds"), dated and issued on June 24, 2009. B. The IRS conducted an examination of the Bonds and concluded that the. Bonds fail to meet the requirements of section 6431 of the Code for the allowance of credit with respect to interest payments under certain bonds of the issue because the June 1, 2010-2015 maturities of the Bonds were issued with an amount of premium in excess of the de minimis amount of premium permitted by section 54AA(d)(2)(C) of the Code. C. The IRS has not formally asserted any claims against the Issuer. D. The Issuer and the IRS desire to resolve the issue(s) raised during the examination of the Bonds and identified in paragraph B of this Agreement. E. The terms of this Agreement were arrived at pursuant to negotiation between the Issuer and the IRS, and may differ from the settlement terms of other bond issues examined or to be examined by the IRS. NOW, IT IS HEREBY DETERMINED AND AGREED PURSUANT TO THIS CLOSING AGREEMENT EXECUTED BY THE PARTIES HERETO UNDER CODE SECTION 7121 THAT FOR FEDERAL INCOME TAX PURPOSES: 1. Prior to the execution of this Agreement by the IRS, the Issuer shall cause to be electronically paid the sum of $5,106.72 (Five Thousand One Hundred Six and 72/100 dollars) (the "Settlement Amount") to the U.S. Treasury via the Electronic Federal Tax Payment System and in accordance with the directions contained in Exhibit A of this Agreement. 2. The Settlement Amount is not refundable or subject to credit or offset under any circumstance. 3. The Settlement Amount or any portion thereof paid by or on behalf of the Issuer shall not be deductible or amortizable for federal income tax purposes by any person. 4. The Settlement Amount shall not be treated as income to any person benefiting from this Agreement. 5. The Bonds' compliance with the requirements under section 6431 of the Code shall be determined by disregarding any effect resulting from the violation(s) CLOSING AGREEMENT between City of Waterloo, Iowa EIN (42-6005327) and the Commissioner of intetrnai Revenue identified in paragraph B of this Agreement and the IRS may take any appropriate action with respect to the allowance of credit on the Bonds for any other violation. 6. The IRS may take any appropriate action with respect to the allowance of credit with respect to interest payments on the Bonds for any violation occurring after the date of this Agreement, with the exception of any violation resulting from the issues identified in paragraph B of this Agreement. 7. This Agreement may not be cited or relied upon by any person or entity whatsoever as precedent in the disposition of any other case. 8. This Agreement is final and conclusive, except that: a) The matter it relates to may be reopened in the event of fraud, malfeasance, or misrepresentation of a material fact; b) It is subject to sections of the Code that expressly provide that effect be given to their provisions notwithstanding any other laworrule of law; and c) If it relates to a tax period ending after the effective date of this agreement, it is subject to any law enacted after the Agreement date that applies to that tax period. This space intentionally left blank. Page 2 of 3 CLOSING AGREEMENT between City of Waterloo, Iowa EIN (42-6005327) and the Commissioner of Internal Revenue By signing, the above parties certify that they have read and agreed to the terms of this Agreement. ISSUER: City of Waterloo, Iowa EIN: 42-6005327 BY: By signing, I certify that I have the authority to execute this Agreement on behalf of Issuer SIGNATURE g� kJ est" �t NAME (PLEASE PRINT) a12J )/(> �l TITLE DATE ' COMMISSIONER OF INTERNAL REVENUE: BY: SIGNATURE Rebecca Harrigal Director, Tax Exempt Bonds NAME AND TITLE DATE Page 3 of 3 CLOSING AGREEMENT between City of Waterloo, Iowa EIN (42-6005327) and the Commissioner of Internal Revenue Exhibit A Taxpayer Infornatioe Worksheet for Electronic Federal Tax Payment System Deposit This Agreement requires the electronic deposit of an amount to the U.S. Treasury through the Electronic Federal Tax Payment System (EFTPS) as a term for resolution of certain identified matters related to the tax -advantaged treatment of interest paid on a municipal obligation. This payment must be deposited in accordance with the directions contained herein. Please carefully review the taxpayer information listed below and immediately report any errors to the IRS Tax Exempt Bonds employee assigned to your case. If, to the best of your knowledge, the information is correct, then please deposit all required payments through the EFTPS (either EFTPS — Direct or EFTPS — Through a Financial Institution) accurately and in accordance with this information and the terms of this Agreement. 1. Total Amount of Tax Deposit: $5,106.72 2. Taxpayer's Employee Identification Number (EIN): 42-6005327 3. Taxpayer Name Control (4 characters): CITY 4. Taxpayer Name (up to 35 characters): City of Waterloo 5. Tax Type (5 characters): 80384 6. Tax Year (2 digits): 09 7. Tax Month (2 digits): 06 Your financial institution may call the EFTPS Financial Institution Helpline for questions or assistance at 1-800-605-9876 (Monday — Friday, 8:00 a.m. — 8:00 p.m., Eastern Standard Time). NOTE: If you are not enrolled in EFTPS — Direct or EFTPS — Through a Financial Institution, or otherwise wish to use the Same Day Payment option, then please provide your financial institution with the information listed above and direct them to accurately deposit your payments utilizing the following routing and account numbers: Note that the Receiving ABA/Routing Number, Receiving F! Name, Tax Type (under Beneficiary) and Beneficiary Fl indicated below do not change. Receiving ABA/Routing Number: 091036164 FR PLS ETA Receiving Fl Name: US TREAS SINGLE TX Beneficiary: 426004675:CITY:CITYOFWI TE>>,L 0:80384:09:06 Beneficiary FI: 20092900IRS If the financial institution has difficulty transmitting the EFTPS same-day payment, please call 1-800-382-0045 (Monday — Friday, 7:45 a.m. — 4:30 p.m. Central Standard Time) to receive assistance from a Customer Service Representative at the Minneapolis Federal Reserve Bank. Page 1 of I CLOSING AGREEMENT between City of Waterloo, Iowa EI I (422-6005327) and the Commissioner of Internal Revenue CONSENT TO DISCL SE TAX iNFOR ATlOn 9 I hereby consent, pursuant to section 6103(c) of the Internal Revenue Code of 1986 (as amended), to the disclosure of return information (as defined in section 6103(b)(2)) relating to the Closing Agreement (the "Agreement") between the City of Waterloo, Iowa, EIN 42-6005327 (the "Taxpayer") and the Commissioner of Internal Revenue pertaining to the $7,435,000 General Obligation Bonds, Taxable Series 2009A (Qualified Build America Bonds), executed by the Taxpayer on , as follows: The Internal Revenue Service may disclose the existence and subject matter of the Agreement to the extent that the Internal Revenue Service deems necessary to correct any material misstatement with respect to the Agreement in response to a public statement by the Taxpayer or an agent of the Taxpayer. Such disclosure may be made to Members of Congress, the press, and the general public, and may be made by any means, including press releases and notices in Internal Revenue Service publications. I am aware that in the absence of this authorization, the returns and return information of the City of Waterloo, Iowa are confidential and may not be disclosed except as authorized by the Internal Revenue Code. I certify that I have the authority to execute this consent on behalf of the Taxpayer. Taxpayer Name: , :try ; 'b/ez 7 Taxpayer TIN: 142- 6.0 5 3..27 Taxpayer Address: /1hrut4e-w-f i 7 14)- L te..v. 274 5-v -7673 By: Title: 4 /a, Sign Date: CERTIFICATE STATE OF IOWA ) SS COUNTY OF BLACK HAWK I, the undersigned City Clerk of the City of Waterloo, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the City Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. (SEAL) WITNESS my hand and the seal of the City hereto affixed this 14th day of April, 2014. Suzy Schares, MC City Clerk 6 NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of the City of Waterloo, State of Iowa. Date of Meeting: April 14, 2014. Time of Meeting: 5:30 P.M. Place of Meeting: Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for the meeting is as follows: $7,435,000 General Obligation Bonds, Taxable Series 2009A (Build America Bonds) • Resolution Approving Closing Agreement Such additional matters as are set forth on the additional 9 page(s) attached hereto. This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of the governmental body. Suzy Schar • s, CMC City Clerk 1 April 14, 2014 The City Council of the City of Waterloo, State of Iowa, met in regular session, in the Law Court Theater at the Waterloo Center for the Arts, Waterloo, Iowa, at 5:30 P.M., on the above date. There were present Mayor Ernest G. Clark, in the chair, and the following named Council Members: Cole, Jones, Schmitt, Lind, Morrissey, Welper, Hart Absent: none 2 Council Member Morrissey introduced the following Resolution entitled "RESOLUTION APPROVING CLOSING AGREEMENT", and moved that the same be adopted. Council Member Welper seconded the motion to adopt. The roll was called and the vote was, AYES: Cole, Jones, Schmitt, Lind, Morrissey, Welper, Hart NAYS: none Whereupon, the Mayor declared the Resolution duly adopted as follows: RESOLUTION NO. 2014-255A RESOLUTION APPROVING CLOSING AGREMEENT WHEREAS, on June 24, 2009 the City issued its $7,435,000 General Obligation Bonds, Taxable Series 2009A (Build America Bonds); and WHEREAS, pursuant to this then -new financing program, certain limitations were imposed on the interest rates at which certain bonds could be re -offered to the public ("de minimis premium limitations"), however, qualified bonds are entitled to a rebate of 35% of the interest paid by the Issuer on the bonds (which amount was subsequently changed to 28% due to the federal budget sequester); and WHEREAS, the offering documents for the Bonds included the de minimis premium limitations as such were outlined in applicable regulations; and WHEREAS, on July 29, 2013, the Bonds were selected for routine review by the Internal Revenue Service; and WHEREAS, the Service has not formally asserted any claims against the City related to the Bonds, but now interprets the regulations to requires a different application of the de minimis premium limitations; and WHEREAS, while arguments exist to refute the Service's interpretation of the regulations, there is no cost-effective venue or process to change and clarify contested claims; and WHEREAS, City staff has negotiated a settlement with the Service to resolve further inquiry on the point of the re -offered pricing for the Bonds; and 3 WHEREAS, the Service has presented the City with a "Closing Agreement" to resolve the inquiry to preserve the status of the Bonds as "Build America Bonds" under the Code thereby securing the right to retain past, and continue to receive future, tax credit rebates on the Bonds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, STATE OF IOWA: Section 1. That the Closing Agreement and Consent attached hereto as Exhibit A is hereby approved, and the Mayor and Clerk are directed to execute the same on behalf of the City. Section 2. That executed copies of the Closing Agreement and Consent, along with payment in the amount of $5,106.72 in satisfaction thereof, shall be provided in accordance with the Agreement. PASSED AND ADOPTED this 14th day of April, 2014. ATTEST: L—. S .)ksLZ. Suzy Schares7CMC City Clerk 4 Ernest G. Clark, Mayor EJ CLOSING AGREEMENT ON FINAL DETERMINATION. COVERT G S PECIFiC 'dlATTERS Under section 7121 of the Internal Revenue Code of 1986, as amended (the "Code"), the City of Waterloo, Iowa, Elk 42-6005327 (the "Issuer") and the Commissioner of Internal Revenue (the "IRS") make this closing agreement (the 'Agreement"). WHEREAS, this Agreement is based on the following facts and representations: A. This Agreement is in settlement of issues raised in an examination of the $7,435,000 General Obligation Bonds, Taxable Series 2009A (Qualified Build America Bonds) (the "Bonds"), dated and issued on June 24, 2009. B. The IRS conducted an examination of the Bonds and concluded that the. Bonds fail to meet the requirements of section 6431 of the Code for the allowance of credit with respect to interest payments under certain bonds of the issue because the June 1, 2010-2015 maturities of the Bonds were issued with an amount of premium in excess of the de minimis amount of premium permitted by section 54AA(d)(2)(C) Of t1ie Code. C. The IRS has not formally asserted any claims against the Issuer. D. The Issuer and the IRS desire to resolve the issue(s) raised during the examination of the Bonds and identified in paragraph B of this Agreement. E. The terms of this Agreement were arrived at pursuant to negotiation between the Issuer and the IRS, and may differ from the settlement terms of other bond issues examined or to be examined by the IRS. NOW, IT IS HEREBY DETERMINED AND AGREED PURSUANT TO THIS CLOSING AGREEMENT EXECUTED BY THE PARTIES HERETO UNDER CODE SECTION 7121 THAT FOR FEDERAL INCOME TAX PURPOSES: 1. Prior to the execution of this Agreement by the IRS, the Issuer shall cause to be electronically paid the sum of $5,106.72 (Five Thousand One Hundred Six and 72/100 dollars) (the "Settlement Amount") to the U.S. Treasury via the Electronic Federal Tax Payment System and in accordance with the directions contained in Exhibit A of this Agreement. 2. The Settlement Amount is not refundable or subject to credit, or offset under any circumstance. 3. The Settlement Amount or any portion thereof paid by or on behalf of the Issuer shall not be deductible or amortizable for federal income tax purposes by any person. 4. The Settlement Amount shall not be treated as income to any person benefiting from this Agreement. 5. The Bonds' compliance with the requirements under section 6431 of the Code shall be determined by disregarding any effect resulting from the violation(s) CLOSING AGREEMENT between City of WaterCoc, Coca Eft4 (42-SOO5327) and the Commissioner of internal Revenue identified in paragraph B of this Agreement and the +RS may take any appropriate action with respect to the allowance of credit on the Bonds for any other violation. 6. The IRS may take any appropriate action with respect to the allowance of credit with respect to interest payments on the Bonds for any violation occurring after the date of this Agreement, with the exception of any violation resulting from the issues identified in paragraph B of this Agreement. 7. This Agreement may not be cited or relied upon by any person or entity whatsoever as precedent in the disposition of any other case. 8. This Agreement is final and conclusive, except that: a) The matter it relates to may be reopened in the event of fraud, malfeasance, or misrepresentation of a material fact; b) It is subject to sections of the Code that expressly provide that effect be given to their provisions notwithstanding any other law or rule of law; and c) If it relates to a tax period ending after the effective date of this agreement, it is subject to any law enacted after the Agreement date that applies to that tax period. This space intentionally left blank. Page 2 of 3 CLOSING AGREEMENT between City of Waterloo, Iowa EIN (42-6005327) and the Commissioner of Internal Revenue By signing, the above parties certify that they have read and agreed to the terms of this Agreement. ISSUER: City of Waterloo, Iowa EIN: 42-6005327 BY: By signing, I certify that I have the authority to execute this Ag,_7reeniLmnt on behalffhof Issuer SIGNATURE NAME (PLEASE PRINT) TITLE $//s'/.20/ -- DATE COMMISSIONER OF INTERNAL REVENUE: BY: SIGNATURE Rebecca Harrigal Director, Tax Exempt Bonds NAME AND TITLE DATE Page 3 of 3 CLOSING AGREEMENT between City of Waterlo Commissioner of internal Revenue Exi ihl,t A owa ElN (42-6005321) and the Taxpayer Laforratiorr Worksheet for Electronic F eder a€ Tax Pay ent System Deposit This Agreement requires the electronic deposit of an amount to the U.S. Treasury through the Electronic Federal Tax Payment System (EFTPS) as a term for resolution of certain identified matters related to the tax -advantaged treatment cf interest paid on a municipal obligation. This payment must be deposited in accordance with the directions contained herein. Please carefully review the taxpayer information listed below and immediately report any errors to the IRS Tax Exempt Bonds employee assigned to your case. If, to the best of your knowledge, the information is correct, then please deposit all required payments through the EFTPS (either EFTPS — Direct or EFTPS — Through a Financial Institution) accurately and in accordance with this information and the terms of this Agreement. 1. Total Amount of Tax Deposit: $5,108.72 2. Taxpayer's Employee Identification Number (EIN): 42-6005327 3. Taxpayer Name Control (4 characters): CITY 4. Taxpayer Name (up to 35 characters): City of Waterloo 5. Tax Type (5 characters): 80384 6. Tax Year (2 digits): 09 7. Tax Month (2 digits): 06 ' Your financial institution may call the EFTPS Financial Institution Helpline for questions or assistance at 1-800-005.9878 (Monday — Friday, 8:00 a.m. — 8:00 p.m., Eastern Standard Time). NOTE: If you are not enrolled in EFTPS - Direct or EFTPS - Through a Financial Institution, or otherwise wish to use the Same Day Payment option, then please provide your financial institution with the information listed above and direct them to accurately deposit your payments utilizing the following routing and account numbers: Note that the Receiving ABA/Routing Number, Receiving Fl Name, Tax Type (under Beneficiary) and Benefici.•.ry Fl indicated bellow dnot change. Receiving ABA/Routing Number: 091036164 FRB ltliPLS ETA Receiving Fl Name: US TREAS SINGLE TX ..Beneficiary: 426004875:ClITY:CI`XOFW. TEP LOO: 0384:09:06 Beneficiary FI: 20092000IRS If the financial institution has difficulty transmitting the EFTPS same-day payment, please call 1-800-382..0045 (Monday — Friday, 7:45 a.m. — 4:30 p.m. Central Standard Time) to receive assistance from a Customer Service Representative at the Minneapolis Federal Reserve Bank. Page 1 of 1 CLOSIWG AGREEMENT between City of Waterloo, Iowa E1N (42-6005327) end the Commissioner of Internal Revenue CONSENT TO DISCLOSE TAX 1 9FORMA T iON i hereby consent, pursuant to section 6103(c) of the Internal Revenue Code of 1986 (as amended), to the disclosure of return information (as defined in section 6103(b)(2) ) relating to the Closing Agreement (the "Agreement") between the City of Waterloo, Iowa, EIN 42-6005327 (the "Taxpayer") and the Commissioner of Internal Revenue pertaining to the $7,435,000 General Obligation Bonds, Taxable Series 2009A (Qualified Build America Bonds), executed by the Taxpayer on , as follows: The Internal Revenue Service may disclose the existence and subject matter of the Agreement to the extent that the Internal Revenue Service deems necessary to correct any material misstatement with respect to the Agreement in response to a public statement by the Taxpayer or an agent of the Taxpayer. Such disclosure may be made to Members of Congress, the press, and the general public, and may be made by any means, including press releases and notices in Internal Revenue Service publications. I am aware that in the absence of this authorization, the returns and return information of the City of Waterloo, Iowa are confidential and may not be disclosed except as authorized by the Internal Revenue Code. I certify that I have the authority to execute this consent on behalf of the Taxpayer. Taxpayer Name: Taxpayer TIN: /,2-6 2() 5-3;17 ?7 Taxpayer Address: `71u:,6 -t € ye '7 6f , i _7 3 By: Title: f2),' Signature: Date: '5" ,1f STATE OF IOWA COUNTY OF BLACK HAWK CERTIFICATE ) ) SS ) I, the undersigned City Clerk of the City of Waterloo, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the City Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the City hereto affixed this 14th day of April, 2014. (SEAL) Suzy Scharer, CMC City Clerk 6 CITY OF WA I'ERLOO Council Communication City Council Meeting: April 7, 2014 Prepared: December April 3, 2014 Dept. Head Signature:„ # of Attachments: SUBJECT: Title 9 Chapter 14 Housing Cooperative Conversion Submitted by: Craig Clark - Building Official/Administrator Recommended City Council Action: Recommendation of Approval Background Information: This ordinance will help align condos and cooperatives to be constructed using the same building code when they are converted. Apartments, condos and cooperatives will be required under the same building code and level of safety. 9-14-5: Issuance of Certificate of Compliance or Non -Compliance: Within sixty (60) days of the date of filing of such statement with the city building official, the city building official shall either: A. Issue to the housing cooperative a certificate of compliance of the existing structure, if the existing structure meets all city building code requirements described in this chapter; or B. Issue to the housing cooperative a certificate of non-compliance of the existing structure, stating with specificity wherein the existing structure does not meet the city building code requirements described in this chapter. 9-14-6: Failure to Comply with Conversion Requirements: Upon determining that a housing cooperative has filed, or has caused to be filed, a deed with the county recorder with respect to real property on which an existing building or structure is located, for purposes of converting such building or structure to a housing cooperative, without first having received from the building official a certificate of compliance as provided in this chapter, the building official shall issue a notice of non-compliance to the housing cooperative. The housing cooperative will have sixty (60) days from the date of issuance of said notice in which to comply with the requirements of this chapter. If a certificate of compliance is not secured within the 60 -day period, the building official shall record a notice of non-compliance in the office of the Black Hawk County Recorder. 9-14-7: Violation; Penalty: Any person who violates the requirements of this chapter shall be guilty of a municipal infraction, subject to prosecution and penalty in accordance with section 1-3-2 of this code. PASSED AND ADOPTED by the City Council this day of , 2014, and approved by the Mayor this day of , 2014. ATTEST: Suzy Schares, City Clerk 2 Ernest G. Clark, Mayor mayor BUCK CLARK COUNCIL MEMBERS ................... OF •ERLOO, 10 WASTE MANAGEMENT SERVICES 3555 EASTON AVE. WATERLOO; lA 50702 (319) 29;-45.53 FAX (319) 291-4523 LARRY N. SMITH SUPERINTENDENT Council Communication City Council Meeting: 04/14/14 Prepared: 04/08/14 Dept. Head Signature: # of Attachments: Vj SUBJECT: Ordinance Amendment of 302.8.1 IPMC Parking Regulations Submitted by: Code Enforcement Division CA.ROL,iN COL €t 3rd PAT MO RRISSLY Ward 31.FI :moi l HART %'i`:Fr of RON INELPER STEVE SCR J Ii - ;.t -Lar >e Recommended City Council Action: Approve ordinance amendment by adding 302.8.1 (3) b 5, 6 Summary Statement Expenditure Required None Source of Funds Policy Issue Currently in: IPMC Addendum pertaining to parking regulations Alternative Background Information: The Code Enforcement Division currently issues 10 day notices to properties/individuals for parking in the front yards. While this has been somewhat productive it does not resolve the parking issue. Individuals will remove the vehicle within the time frame and then somewhere down the road, after our department closes case, they will park in the yard again. This process requires our department to issue another notice of violation and gives another time frame of 10 days to abate. Our department is proposing the city add a parking citation to our ordinance to allow officers to issue a "Front Yard Parking Citation", in the amount of 840 dollars. We feel this will get immediate response and lower the time frame of 10 days to 1 day for violation abatement. While this is not 100% guaranteed to abate all violations it will reduce the number of violations and decrease the number of notices that Code Enforcement issues. Other jurisdictions, (Des Moines), have implemented this type of enforcement and they have advised they have seen a significant reduction in the number of violations pertaining to Front Yard Parking. WE'RE WORKING FOR YOU! An Equal OppoMJnityiAjr matFe Acton Employer 302.8.1 Motor Vehicles 3. Standards Governing the Off -Street Parking or Storage of Vehicles as an Accessory Use. a. Restrictions Addressing Parking of Vehicles on Residential Property: 1) No more than four (4) motor vehicles including cars, trucks, trailers, recreational -shall be parked outside an approved garage on residential property. 2) Any vehicles parked outside an approved garage shall be parked on concrete, asphalt, gravel or similar surface approved by the city of Waterloo. Grass is not an approved parking surface. b. Parking In Front Yards: For one- and two-family dwellings, no parking shall be allowed in the front yard, as defined in no. 3 of this section, unless the following is true: 1) The area is a permitted driveway as defined in this ordinance. 2) In any "R" district, no one- or two-family dwelling or lot shall have more than thirty-three percent (33%) of the front yard used for driveway and off-street parking purposes. However, this restriction shall not prohibit the construction of a twenty -foot (20') driveway or driveway expansion immediately in front of and the minimum width reasonably necessary to provide access to a 3 or 4 -stall garage. Nor shall it prohibit the construction of a circular drive if otherwise approved by the city engineer and meeting the requirements of the city code of ordinances. 3) Front yard parking shall be limited to the driveway for vehicles as defined in this ordinance. Recreational vehicles as defined in this ordinance shall be strictly prohibited from parking in the front yard. 4) Parking is permitted in the rear and side yards, behind the front yard as herein defined. In the case of corner lots, the front yard shall include that portion of the lot between the principal structure and the street right-of-way on both street sides of the lot. All parking shall comply with paragraph 3.a.2. Adding This Section to Ordinance. 302.8.1 (3) b 5 Front Yard Parking Citation No parking allowed in the front yards as defined in the ordinance (a) No person shall drive, stop, stand, or park a vehicle onto or upon the front yards of a property. A violation of this section shall place such vehicle in the status of an illegally parked vehicle and, upon complaint of a violation the vehicle may be dealt with pursuant to section 302.8.1 (3) b 5 (b) No person shall park a vehicle in violation of the front yard parking provisions in Subsection 302.8.1 (3) b Parking in Front Yards (c) No person shall park a vehicle in violation of the site plan parking provisions in the City of Waterloo Zoning Code (d) A person who violates any provisions of this section shall be issued a front yard parking citation in the amount of $40.00. 302.8.1 (3) b 6 Removal and impoundment of illegally parked vehicles The Code Enforcement Division and/or the Police Department may remove and impound vehicles or cause vehicles to be removed and impounded when the vehicles are stopped or parked in violation of this chapter or other city ordinances and, in so doing, may employ such means as are reasonably necessary. Impounded vehicles shall be stored at a location designated by the city. mayor BUCK tt CLARK COUNCIL MEMBERS Cr" -.1 cOLE Ward 2 PAT k MORR)SSy Y WO $ `[! E N RON WEEPER ER Ware TOM IiNI) SlEVE )) SOTIM€i 1 t -..t. c4 OF 1,7i FEREDO IOWA WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO: ERLOO: IA 50702 02 (319) 291-4553 FAX (319) 291-4523 LARRY N. SMITH SUPERINTENDENT Council Communication City Council Meeting: 04 1 Prepared: 04/08/14 Dept. Head Signatur # of Attachments: SUBJECT: Ordinance Amendment of IPMC Article B 9-1B1- 9-1B5 Submitted by: Code Enforcement Division Recommended City Council Action: Approve ordinance amendment of IPMC Article B Summary Statement Expenditure Required Source of Funds Policy Issue Currently in: Waterloo International Property Maintenance Code Article B 9.1B-1 - 9-1B-5 Alternative Background Information: The Code Enforcement Division would like to clarify and add some verbiage to the above ordinance amendment. The ordinance amendment deletes the R-1 & R-2 and replaces it with Residential Use since the City of Waterloo has residential use in all Zoning Districts. We would also recommend deleting Carport from the amendment since "Carports" are not allowed per Zoning. We would like to add a subsection 302.8.1.3(a)(2) ( to the standards governing off-street parking by adding a width, length, and depth to the ordinance. We would also like to increase the number of recreational vehicles to 3 instead of 2. Also we would like to remove the 48" height requirement and vision triangle language so citizens can better understand requirements. Currently the number of vehicles stored at a property is 4 and we would like to add a sentence stating or equal to the number of licensed drivers residing at the residential use property. The ordinance amendment is attached with the proposed changes which our department feels will make it easier to enforcement. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer ARTICLE B. INTERNATIONAL P toPERTy MAINTENANCE CODE'16 9-1B-1: CODE ADOPTED: 9-16-2: AMENDMENTS TO CODE: 9-1B-3: CONFLICTING PROVISIONS: 9-1B-4: SEVERABILITY: 9-1B-5: PENDING ACTIONS: 9-1B-1: CODE ADOPTED: A certain document, three (3) copies of which are on file in the office of the city clerk of the city of Waterloo, Iowa, being marked and designated as the international property maintenance code, 2009 edition, as published by the International Code Council, be and is hereby adopted as the property maintenance code of the city of Waterloo, in the state of Iowa for regulating and governing the conditions and maintenance of all property, buildings and structures; by providing the standards for supplied utilities and facilities and other physical things and conditions essential to ensure that structures are safe, sanitary and fit for occupation and use; and the condemnation of buildings and structures unfit for human occupancy and use, and the demolition of such existing structures as herein provided; providing for issuance of permits and collection of fees therefor; and each and all of the regulations, provisions, penalties, conditions and terms of said property maintenance code on file in the office of the city clerk of the city of Waterloo are hereby referred to, adopted, and made a part hereof, as if fully set out in this article, with the additions, insertions, deletions and changes, if any, prescribed in section 9-1B-2 of this article. (Ord. 4994, 6-21-2010) 9-1B-2: AMENDMENTS TO CO®E: { -i A. General Amendments To The International Property Maintenance Code: Any reference to the international plumbing code shall be replaced with the "adopted plumbing code". Section 101.1 Insert: city of Waterloo. Section 103.5 Fees. Shall be deleted in its entirety, and a new section 103.5 shall read as follows: The fees for activities and services performed by the department in carrying out its responsibilities under this code shall be set by resolution of the city council. Section 106 shall be amended by adding the following sections: Section 106.6 Hardship Due To Code Application. Section 106.6.1 Definition. Hardship - The literal application of this code causes hardship to the owner of the affected property. Section 106.6.2 Referral. The code official shall refer ail hardship cases to the community development office. Section 112.4 is deleted in its entirety and replaced with the following: 112.4 Failure To Comply. Any person who shall continue any work after having been served with a stop work order, except such work as that person is directed to perform to remove a violation or unsafe condition, shall be in violation of this ordinance. Any violation of this ordinance shall constitute a municipal infraction and be punishable consistent with title 1, chapter 3 of the city code. Section 302.8 Motor Vehicles shall be amended by adding: Section 302.8.1 is deleted in its entirety and a new section 302.8.1 shall read as follows: Section 302.8.1. Parking In R 1 And R 2 Zoned Districts: Replace with All Residential Use Areas 1. Purpose: The special provisions of this ordinance are intended to regulate the location of vehicles parked in the front yard. It is the desire of the city of Waterloo to encourage an aesthetically pleasing local environment. It is also the intent of the city of Waterloo to avoid the obstruction of public streets and sidewalks, improve traffic visibility and maintain the visual harmony and character appropriate in residential neighborhoods within the city. a. Goals: 1) To preserve and improve the peace, safety, health, welfare, comfort and convenience of the citizens of the city of Waterloo. 2) To minimize the adverse visualeffects of front yard parking. 3) To allow for the reasonable use of driveways in the front yard for parking. 2. Definitions: As used in this chapter. a. "Driveway" - That portion of private property, paved or unpaved, that provides vehicular access to a property from the public right-of-way or between private properties, and where said driveway is specifically designated for or commonly utilized as an access way by vehicles to parking lots, parking areas, garages, storage facilities, etc. Driveways serving residential uses may extend along the side or rear of the dwelling and in some cases, may terminate in a designated parking lot, parking area, garage, or storage facility in the side or rear yard area. A private driveway begins at the property line and extends into or across the site. A driveway may extend into or across the front yard area in a residential dist-Fief Replace with Residential Use. The driveway may terminate in the front yard area of a dwelling provided that the termination area is a garage, carport Delete Carport or parking area. The parking area shall be included in the hard surface area, conforming to section 3.a.2 of this ordinance regulating the area of a hard -surface driveway and parking area permitted in the front yard. No portion of a driveway situated in the front yard to a residential district Replace with Residential Use may be extended beyond the width of the curb cut unless said driveway extension provides direct access to a parking lot, garage, parking area, adjacent approved curb -cut entrance, or adjacent street right-of-way located outside of the front yard area. In all cases, the driveway must be at least the minimum width dimension as the outside width dimension of a vehicle for which it serves. b. "Parked, Parking" - The placement of a vehicle for any substantially uninterrupted period of time not exceeding forty-eight (48) hours. c. "Recreational Vehicle" - Any vehicle whose primary purpose is recreation/entertainment and not a primary means of transportation. These include, but are not limited to, boats, trailers, campers, and motor -homes. d. "Vehicle" - Any motorized implement of conveyance designed or used for the transportation of people or materials on land, water, or air, including but not limited to, motorcycles, automobiles, trucks, snowmobiles, boats, airplanes, helicopters, trailers, campers, RVs, motor -homes, wagons, or any part or accessory portion thereof. e. "Yard, Front" - A yard extending across the full width of the lot and measured between the front lot line and the building or any projection thereof, other than the projection of the usual steps or unenclosed porches, or the required front yard set back as required by the zoning ordinance for R 1 and R 2 zonco. Replace with Any Residential Use f. "Yard, Rear" - A yard extending across the full width of lot and measured between the rear lot line and the building or any projections other than steps, unenclosed balconies or unenclosed porches. On both corner lots and interior lots the opposite end of lot from the front yard. g. "Yard, Side" - A yard extending from the front yard to the rear yard and measured between the side lot lines and nearest structure. h. "Junked Vehicles" - Inoperative (mechanically or legally), wrecked, dismantled or partially dismantled motor vehicles are not to be in public or private view, and must be completely enclosed in a building. Junked vehicles may not be placed behind fences, unless in connection with a licensed salvage yard, or as an antique (over 35 years old) or special interest vehicle. Current registration and inspection stickers are required to leave a vehicle in public view. 3. Standards Governing The Off -Street Parking Or Storage Of Vehicles As An Accessory Use. a. Restrictions Addressing Parking Of Vehicles On Residential Property Replace with Any Residential Use Property. 1) No more than four (4) Add or equal to the number of licensed drivers residing at the residential use property motor vehicles_including cars, trucks, trailers, recreational shall be parked outside an approved garage on residential property. Remove trailers and recreational 2) Any vehicles parked outside an approved garage shall be parked on concrete, asphalt, gravel or similar surface approved by the city of Waterloo. Grass is not an approved parking surface. Delete/ADD Subsection a. Parking area for vehicles shall be at least the minimum width and length of vehicle(s) for which it serves and have a depth/base of four (4) inches to park on. b. Parking In Front Yards: For one- and two-family dwellings, no parking shall be allowed in the front yard, as defined in no. 3 of this section, unless the following is true: 1) The area is a permitted driveway as defined in this ordinance. 2) In any "R" district Replace with Residential Use no one or two family Delete dwelling or lot shall have more than thirty-three percent (33%) of the front yard used for driveway and off-street parking purposes. However, this restriction shall not prohibit the construction of a twenty -foot (20') driveway or driveway expansion immediately in front of and the minimum width reasonably necessary to provide access to a 3 or 4 -stall garage. Nor shall it prohibit the construction of a circular drive if otherwise approved by the city engineer and meeting the requirements of the city code of ordinances. 3) Front yard parking shall be limited to the driveway for vehicles as defined in this ordinance. Recreational vehicles as defined in this ordinance shall be strictly prohibited from parking in the front yard. 4) Parking is permitted in the rear and side yards, behind the front yard as herein defined. In the case of corner lots, the front yard shall include that portion of the lot between the principal structure and the street right-of-way on both street sides of the lot. All parking shall comply with paragraph 3.a.2. c. Parking (Recreational Vehicles): 1) Not more than twe-(2) Replace with Three (3) recreational vehicles shall be parked on any single family residential Replace with Residential Use lot having an area of one acre or less. No recreational vehicle owned by persons not residing on the property shall be parked on any residential property at any time, except for visitors. Note: Visitor parking shall be limited to not more than thirty (30) days per calendar year. 2) Recreational vehicles shall not occupy or obstruct access to any required parking space at any time, except that required for another recreational vehicle. 3) Recreational vehicles may be parked in a front yard if such vehicle is parked on a driveway or on a hard surface having a depth of 4 inches located adjacent to and parallel with the driveway if -the required by zoning. Replace with Recreational vehicles may be parked in the front yard if such vehicle is parked on a driveway or on a hard surface having a depth of4 inches located adjacent to and parallel with the driveway and is not parked on driveway approach or city right-of-way 4) Recreational vehicles may park in the required side yard: a. If a minimum separation of 10 feet, including the side yard setback of the adjoining property, is maintained between the closest point of the vehicle and any other like vehicle or principal building (including attached accessory structures) on an adjoining premises; b. Or if after written application the department of community development technical review committee finds that there will not be an adverse impact upon the passage of air or availability of light to adjoining properties, or drainage; c. Or if the adjoining property owner does not file a written objection to such parking in the required side yard, in which case such proposal shall be referred to the board of adjustment for a determination. The adjoining property owner shall be notified of such proposal and permitted not less than ten (10) days nor more than twenty (20) days to appeal any approval by staff for hearing by the board of adjustment. in determining whether the vehicle may adversely affect the passage of wind and air, the department or board shall give consideration to whether increased snow drifting or wind velocity may result to the detriment of adjoining properties to an extent greater than would occur from other activities permitted in the side yard. In determining whether the availability of light will be adversely affected, the presence of doors or windows on adjoining side walls for living or family rooms, kitchen, or bedrooms; and porches or organized outdoor living space such as that provided by a deck or patio, shall be considered together with building orientation, topography, and similar factors. 4. Use As Residence. No recreational vehicle shall be used as a temporary or permanent residence, except in a conforming recreational vehicle park, campground or beyond the time permitted for "visitor parking" (as noted in section 3.c.1). 5. Effective Date. (Recreational Vehicle Parking) This section shall become effective upon adoption. Current residents owning recreational vehicles on the effective date shall be given 180 days to conform to the parking provisions of this section for their current place of residency for the duration that the current resident owns a recreational vehicle. 6. Authorized Enforcement Agencies. The Waterloo police department, code enforcement officers, or any other persons authorized by resolution of the city council are authorized to enforce the ordinance. 7. Penalty. Any violation of this ordinance shall constitute a municipal infraction and be punishable consistent with title 1, chapter 3 of the city code. Section 304.14 is deleted in its entirety. Section 308.2.1 Rubbish Storage Facilities shall be amended by adding: Section 308.2.1.1 Container Size is deleted in its entirety and replaced with the following: Multi -unit residential buildings containing five or more units shall provide adequate storage for waste so as to store all waste inside containers with the lids closed. Multi -unit residential buildings containing four or less units may utilize city garbage collection services provided that each unit has city garbage cart capable of containing all garbage with the lid closed. Minimum requirements for waste containers are as follows: 1 - 4 units 12 cubic yard minimum 5 - 8 units I 4 cubic yards minimum 9 - 12 units 6 yards minimum Multi -unit developments shall provide the appropriate number of waste containers based upon the number of buildings and units within the development. (Ord. 4994, 6-21-2010) CO FUCTING PROVO S If existing ordinances of the city of Waterloo are in conflict herewith, the most restrictive shall prevail. (Ord. 4994, 6-21-2010) 9-1B-4: SEVERA=ILI : I=°I If any section, subsection, sentence, clause or phrase of this article is, for any reason, held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this article. The city council hereby declares that it would have passed this article, and each section, subsection, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases be declared unconstitutional. (Ord. 4994, 6-21-2010) 9-1B-5: PENDING AC I IONS: Nothing in this article or in the property maintenance code hereby adopted shall be construed to affect any suit or proceeding impending in any court, or any rights acquired, or liability incurred, or any cause or causes of action acquired or existing, under any act or ordinance hereby repealed as cited in section 9-1 B-2 of this article; nor shall any just or legal right or remedy of any character be lost, impaired or affected by this article. (Ord. 4994, 6-21-2010) BUCK CLARK COUNCIL, 11 r tiIBER:S ................... DAVID JONES and CAROLYN Ci )I,E_ fiord 2 Recommended City Council Action: Approve addition of verbiage to ordinance C` _OF ` . 10 A WASTE MANAGEMENT SERVI ES 3535 EASTON AVE. WATERLOO: (4 50702 (319) 291-4553 FAX (319) 291-4523 LARRY N. SMITH SUPERINTENDENT Council Communication City Council Meeting: 04 Prepared: 04/08/14 Dept. Head Signature: # of Attachments: 14 SUBJECT: Snow ordinance amendment 7-1-2 B Submitted by: Code Enforcement Division ` Summary Statement 'MOR ISSI. Y Expenditure Required None QUENTIN TART war; 4 Source of Funds Roo Policy Issue Currently in City of Waterloo Prohibited Acts & Conditions WRYER t:ucF5 Alternative TOM At -Large SIEVE SC3I``rtII_[_[- Background Information: Currently the City has a time frame for snow removal from business and residential sidewalks. Our department continues to issue abatement notices to properties for the removal of snow from sidewalks and we would like to add some verbiage that defines the issuance of a nuisance and the issuance of an abatement order. By adding this it would allow Code Enforcement Officers to issue one (1) notice and then for future sidewalk violations the city will just have the contractor abate the violation(s) and assess costs to the property/owner. WERE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Chapter 3 GENERAL PENALTYZ 1-3-1: GENERAL PENALTY: 1-3-2: MUNICIPAL INFRACTIONS: 1-3.1: GENERAL PENALTY:'* The doing of any act prohibited or declared to be unlawful or a misdemeanor by this code, or the omission or failure to perform any act or duty required by this code is, unless another penalty is specified, punishable by a fine in a sum not exceeding five hundred dollars ($500.00) or imprisonment not to exceed thirty (30) days. (Ord. 4441, 10-16-2000) The section below has been affected by a recently passed ordinance, 5131 - MUNICIPAL INFRACTIONS. Go to new ordinance. The section below has been affected by a recently passed ordinance, 5133 - MUNICIPAL INFRACTIONS. Go to new ordinance. 1-3-2: MUNICIPAL INFRACTIONS:`' A. Definitions: As used in this section, or with reference hereto, the following words and terms shall have the meaning ascribed thereto: MUNICIPAL INFRACTION: The doing of any act prohibited or declared to be unlawful, an offense or a misdemeanor, by this code or any ordinance or code hereby adopted by reference, or omission or failure to perform any act or duty requested by this code or any ordinance or code herein adopted by reference. A violation shall not be a municipal infraction if it is a felony, an aggravated misdemeanor or a serious misdemeanor under state law or if the violation is a simple misdemeanor under Iowa Code chapters 687 through 747. A municipal infraction is punishable by civil penalty as provided herein. OFFICER: Any employee or official authorized to enforce this code of the city of Waterloo. REPEAT OFFENSE: A recurring violation of the same section of this code. B. Adoption Of Iowa Code On Municipal Infractions: Iowa Code section 364.22, municipal infractions, is hereby adopted by reference, in its entirety. All amendments to Iowa Code section 364.22 shall automatically modify this section. C. Penalties: The civil penalty for a municipal infraction, other than environmental violations, shall be scheduled as follows: First offense $200.00 Second offense Third and subsequent offenses D. Notice Of Violation: Any act constituting a municipal infraction under this code may be initially charged upon simple notice of violation. The city may serve a notice of violation upon a party charged with an act constituting a municipal infraction either by delivering said notice personally or by certified mail to the party's last known address. A person who admits the reported violation may remit payment of the penalty to the city and perform any other act required to be performed, and in such event the person charged shall not be further prosecuted by issuance of a municipal infraction citation and will not be assessed any costs or other expenses for such violation. The city shall retain all penalties thus collected. If the person charged denies the reported violation or fails to timely perform any act required to be performed by the notice of violation, a civil municipal infraction citation shall be served in the manner prescribed by the applicable provision(s) of this code. Nothing in this section imposes a duty on the city or any officer to initially charge any act or all acts constituting a municipal infraction upon simple notice of violation, and the officer charged with enforcement may initially issue a civil municipal infraction citation seeking a civil penalty with or without additional relief. E. Administrative Fees: If an officer of the code enforcement division is required in the same calendar year to issue a second notice of violation, municipal infraction citation, and/or a notice of abatement for any reason Add For IRIC Violations to a property owner for an offense at the same property, an administrative fee of one hundred dollars ($100.00) will be charged to the property owner in addition to any other fines, fees, penalties or costs imposed, and for additional notices or citations in the same calendar year the administrative fee shall be three hundred dollars ($300.00). The city clerk shall mail a statement of the administrative fee to the last known address of the owner and/or person in possession of the property as shown by the records of the county. Notice shall be by ordinary mail. Said statement shall be due and payable upon mailing and shall become delinquent if not paid within ten (10) days of the mailing date of the notice as evidenced by the date of said mailing. Any delinquent fees may be assessed against the property for collection in the same manner as a property tax, as provided in state law. A party who wishes to contest the administrative fee may file an appeal in the manner prescribed by subsection 7 -5B -6C of this code. This provision is not limited to repeat offenses, but is intended to apply to any subsequent notice Of citation,Add Or Abatement Order as set forth above, - - - - - - - - - - -, that is issued by a code enforcement officer in the same calendar year in respect of the same property. (Ord. 4920, 7-14-2008; amd. Ord. 4948, 6- 22-2009) 1cj or BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE i`i.,rd 2 Recommended City Council Action: Approve ordinance amendment of 1-3-2 E Administrative Fees CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES 3505 EAS T ON AVE. WATERLOO, IA 50702 (319) 291-4553 FAX (319) 291-4523 LARRY N. SMITH SUPERINTENDENT Council Communication City Council Meeting: 04/14/14 Prepared: 04/08/14 Dept. Head Signature 4 n # of Attachments: SUBJECT: Ordinance amendment 1-3-2 E Administrative Fees Submitted by: Code Enforcement Division PAT MORRISSEY f 1:. cu.. _ Summary Statement QUENTIN Expenditure Required: None HARI. Ward 4 Source of Funds RON WELPER Policy Issue: Currently in City of Waterloo General Penalty 1-3-1 & 1-3-2 Ward 5 IOM Alternative LINT? STEVE SCHMITT At -Large Background Information: Current ordinance allows for the city to assess administrative fees for "Any" ordinance violation. The weed ordinance, the snow & ice ordinance, and the waste container ordinance already have fees in their respective verbiage of the ordinance so we would like to clarify that the $ 100.00 dollar and the $300.00 dollar administrative fees will only be assessed for 10 Day- Notices of Violation issued to properties/owners for a reoccurring violation of the same code section at the same property. Since the other ordinances have their fees built in changing this section will assist us so our department does not double up on the administrative fees assessed. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer -1-2: PR MBIT D ACTS M4iD COND T NSE A. Coasting: 1. Toy Vehicles: No person shall coast down, in or upon the streets in the city upon or in any wagon, tricycle, roller skates or any other non -motor propelled devices, other than bicycles, except in the manner and under and upon the conditions set out in subsection A3 of this section. 2. Motor Vehicles on Sidewalks: No person shall coast down, in or upon the public sidewalks in the city upon or in a motor propelled vehicle of any kind. 3. Play Streets; Exceptions: No person shall coast down, in or upon the streets or public sidewalks in the city upon or in any sled, coaster wagon or scooter, except that coasting with sleds, coaster wagons or scooters shall be permitted on certain streets so designated and closed by the police department, and the police department shall specify and designate such street or streets following a conference and agreement with the leisure services department, and all such coasting so permitted shall be under the supervision of the leisure services department. All coasting may be thereafter prohibited and the streets closed to coasting by the police department, if, in the opinion of the police department or the captain of traffic thereof, that the coasting constitutes a nuisance or hazard. B. Snow and Ice Removal: 1. Transfer Of Snow And Ice From Private Property: No person shall transfer or cause to be transferred any snow or ice from private property onto public property in the city. 2. Nuisance Declared: Abatement Required: Removal from sidewalks: It shall be the responsibility of the abutting property owner(s) to remove accumulations of two inches (2") or more of snow and ice from the sidewalks. a. Within twenty four (24) hours in downtown, business districts, or a three (3) block radius of schools and hospital areas. b. Within forty eight (48) hours in residential neighborhoods. c Notice to Property Owners and/or vacant parcels: Upon receipt of a complaint or observation by the Superintendent of Waste Management Services, his/her designee, or Code Enforcement, a 24 hour abatement notice shall be posted at the listed address/vacant parcel, describing the snow & ice hazard and requesting abatement on said property. Failure to abate snow & ice the City will abate the snow & ice and assess the costs for abatement to the property and/or owner. Properties will only be given one (1) abatement notice in a calendar year. All properties that have subsequent violations in a calendar year for snow & ice removal will be abated by the City of Waterloo without issuing further abatement notices. The costs for subsequent snow & ice abatement will be assessed to the property and/or owner. 3. Removal Not Reasonable: In the event that snow or ice cannot be reasonably removed, the owner will put on the sidewalk, sand or other abrasive material in such an amount and manner to make foot traffic reasonably safe. The owner will maintain that condition until the weather permits the removal of the snow or ice. Front Yard Parking Violation No: 000000 Waterloo, lora Date Time AM I PM License No. State Make & Color Location Officer ❑ Front Yard Parking Violation $40.00 302.8.1(3) b 5 No parking allowed in front yard as defined in the ordinance Name Address City State Zip The owner of the above listed vehicle has been charged with a violation of The IPMC Front Yard Parking Ordinance of the City of Waterloo as marked Above. If you wish to plead Guilty, deposit the scheduled amount in this Envelope and drop off or mail to City Clerk 715 Mulberry St Waterloo, IA. You may plead Not Guilty by appearing in Court at the Black County Court House, 9:00 AM on or before: I I DISPOSITION OF CASE CITY OF WATERLOO Council Communication City Council Meeting: April 14, 2014 Prepared: April 9, 2014 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: SUBJECT: F.Y. 2014 KIMBALL AVENUE TRANSPORTATION IMPROVEMENTS STP -U-8155 (731)-70-07 City Contract No. 843 Notice of Public Hearing Submitted by: Jeff Bales, Associate Engineer Recommended City Council Action: Receive and approve Plans and Specifications as prepared by Ament, Inc. and set April 28, 2014 as date for Public Hearing and instruct City Clerk to publish said Notice of Public Hearing. Summary Statement This project will be let by the Iowa DOT on April 16, 2014. Expenditure Required To be determined Source of Funds N/A Policy Issue N/A Alternative N/A Background Information: The federal -aid project includes various improvements along the Kimball Avenue Corridor from Tower Park Drive to Acadia Street. CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance CITY HALL 715 MULBERRY STREET 50703 Department PUBLIC WORKS - STREET Today's Date: 4/7/2014 Effective Date: 4/4/2014 Employment Date: 2/12/1990 Job Title/Classification EQUIPMENT OPERATOR I This is to report that the employment of STEVE RICE with the City of Waterloo has been severed by reason of: O Retired Disability Related 0 No ❑ Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 51.51 $ 22.45 $ 1,156.40 Vacation -Current $ - Usable Sick Leave 16 $ 22.45 (x) 25% $ 89.80 Frozen Sick Leave (x) 60% $ - Personal Hours $ - Comp Time Pay $ - Unscheduled Leave $ - Other Pay $ - Total Payment \o ‘ GSac Y'nl-0ar' \)V $ 1,246.20 1Z1 t. Approved by Human ResouryeS ` 1 Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources (//fCouncil. Agenda Date: Y/! ❑ Accruals ❑Status ❑-9 Date I H" Date L \ t `'k Updated 6/28/11 WATERLOO HOUSING AUTHORITY, Governing Board Minutes March 27th' 2014 at 8:00 AM Waterloo Center for the Arts — Law Court Theater Members Present: Welper, Schmitt, Lind, Morrissey, Dillon, Waterman, Washington, Mayer Motioned by Schmitt, seconded by Lind, that the Agenda be approved. Ayes: All Motion Carried Motioned by Schmitt, seconded by Lind, that the minutes from the January 16, 2014 meeting be approved. Ayes: All Motion Carried. Motioned by Schmitt, seconded by Morrissey to approve following Agenda items: 1. Approval of travel request to Iowa Association of Housing Official at Hawkeye Community College for the Waterloo Housing inspector. Ayes: All. Motion carried. Motioned by Dillon, seconded by Morrissey to approve the following agenda item: 1. Approval and Resolution of Waterloo Housing / HUD Public Housing Annual Agency (PHA) Plan. Ayes: All. Motion carried. Motioned by Morrissey, seconded by Lind to approve the following agenda item: 1. Approval and Resolution to accept a 2014 HUD Capital fund grant of $47,009.00 Ayes: All Motion carried. Motioned by Morrissey, seconded by Schmitt to approve the following agenda item: 1. Approval to accept a bid for lawn care services at 225 W. Ridgeway Ave. from Cedar Valley Lawn Care Services at Ridgeway Towers. Ayes: All. Motion carried. Motioned by Schmitt, seconded by Lind to approve the following agenda item: 1. Approval and Resolution to set date of Public Hearing for May 15, 2014 for the purpose of receiving public comments on a HUD proposed flat rents regulation. Ayes: All. Motion carried. Motioned by Lind, seconded by Schmitt to approve the following agenda item: 1. Approval to place on file the Housing Authority report including the leasing, HAP report. Ayes: All. Motion carried. Motioned by Morrissey, seconded by Schmitt to adjourn the meeting. Ayes: All Motion Carried. SAM WATERLOO PUBLIC LIBRARY—Board of Trustees—March 6, 2014 Submitted by Kim Chapman Members present: Members absent: Others present: Ivy Hagedorn, Jan Hahn, Kathleen Wernimont, Warren Wortham Karol Erdmann Amy Rousselow, Sheryl McGovern, Mike Dargan, Kelly Stern, Cheryl Scholl, Lori Petersen, Nick Rossman, Kim Chapman, Waterloo Councilperson Patrick Morrissey The regular meeting of the Waterloo Public Library Board of Trustees was called to order by President Jan Hahn at 12:01 p.m. Moved by Wernimont, seconded by Hagedorn, to approve the agenda as presented. Motion carried. Moved by Wernimont, seconded by Hagedorn, to approve the February 11, 2014, regular meeting minutes as presented. Motion carried. The financial reports and bills were reviewed. Kim's spreadsheets and the City's financial software reports were included in the packet; after review, the consensus is to use whichever report is the easiest. The bills were reviewed. Moved by Wernimont, seconded by Hagedorn, to pay the bills as presented. Motion carried. Because of the change in meeting times shortening the time needed to gather monthly statistics, there is no statistical report this month. The report will most generally be a month behind. Director's Report • FY15 Budget Update—the FY15 budget hearing was Monday, March 3. The council was split between two different options, with Councilman Hart undecided, but preferring a combination of the two options. However, the FY15 City budget was voted upon, and library funding was left intact, with the $28,000 shortage expected in the tax levy being absorbed by the general fund. The library will continue to look at streamlining. • Genealogy Room New Additions—the second floor "old" reference workroom will now be known as the "Genealogy Room." The Northeast Iowa Genealogical Society's collection will be moved from the Grout Museum, where it is currently housed, to WPL into this room. A new microfilm reader will be added with funding from NEIGS ($2,500), Friends of the Library ($2,700) and other donated funds. • Building Updates—the security camera process is underway, as is the restroom project on first floor; the NEW area will be expanded; the third floor office suite is still available for rent. • Miscellaneous—Sheryl gave a short presentation at the Black Hawk County Connect Iowa broadband certification celebration last week, where the Governor was sitting front and center. Black Hawk County is the first Iowa county to receive certification. Informational Reports from Staff • Mike Dargan, Technical Systems—a purchase order for the microfilm reader/scanner will be issued within the next few days; a computer from the City's Engineering Department will be utilized to run the reader/scanner; working on a two-step verification for gmail in the reference department, and then will work into the rest of the staff e-mail; most all Windows XP computers have been updated to Windows 7; servers will be upgraded; a new firewall was installed, but not without headaches, it went down every day for the first three days, but seems to be working fine now. • Nick Rossman, Circulation—teen Spring Break programs are planned, including duct tape creations, jewelry making and rubber band bracelets; the patron door counter is on order. • Amy Rousselow, Volunteer/Marketing Coordinator—working on pushing our on-line databases, including LearningExpress. [Warren Wortham arrived – 12:19 pm] • Kelly Stern, Youth Librarian—Read Across America is held during this week; WPL will be part of downtown Waterloo's World's Greatest Spring Break event, there will be a dance party for students and their families on March 20 from 10:00 a.m. to noon, kids will make rhythm sticks before the dance. • Lori Petersen, Technical Services—hard cover book processing is being done by some of the vendors; the selectors who attended Roy Kenagy's collection design workshops will share that information with the rest of the staff at an all -staff meeting. • Cheryl Scholl, CWA Representative—Councilman Steve Schmitt contacted all unions with the intent to talk about the FY15 budget, but all, including CWA Local President Carolyn Sallis refused the meeting; some patrons have inquired about faxing, which is no longer offered at WPL. • Kim Chapman, Business Office—March 20 is the date for angel reader Maria Peth's presentation, "An Evening with Angels," she will do a gallery reading; WPL will host paranormal investigator Chad Lewis on March 27, he will present "The Most Gruesome Hauntings of the Midwest—Not for the Faint of Heart"; Genealogy Week at WPL is April 14-18 in combination with CFPL's month-long genealogy event. • Sheryl McGovern also mentioned Lynn Blair Broeker, who is part of the shared director evaluation committee, is encouraging everyone to complete and return the director evaluation document. Referred for Board Action • No action requested Unfinished Business • L/M Communication—has not met this month FOL Liaison • Amy reported the six -hour $3 per bag sale held on February 15 brought in $2,800 in bag sales, $655 in memberships and $500 from the Kohl's grant; there are 300 FOL members. Oral Comments of Board Members, Staff and the Public • Councilman Pat Morrissey is involved with the Cedar Valley Bike Collective. The Collective is creating bike racks from old bicycles. Mr. Morrissey is aware of bikes being stolen at the library, and also mentioned that Park Avenue is Blue Zone's certified as part of a bikeable/walkable street. Foot and bike traffic should increase on Park Avenue. Councilman Morrissey suggested bike racks for the library. Sheryl said this is something WPL has worked on and would appreciate any input. Mr. Morrissey, with the Board's support, will take this back to the Collective. The next meeting will be held April 3 at noon. Moved by Hagedorn, seconded by Wortham to adjourn. Motion carried. The meeting adjourned at 12:47 p.m. m v 0 0 7 3.3 3 m 0 v 0 N D 0 0 m 0 W 0 ✓ -01 J N 0) w w 1 Co CA) 6) C.) 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Cp 1.9 6 Z-OObL-LO-E l b 3 0 c rt 0 CD 03 0 a 0 7 uoltnq!Jtsla UJ 91760Z 'L Iud`d uossola aulined /q paJedaJd D 0 m • O Z O -I c m CD m O a O 0 cn CO A (D CD a_ CO .7c 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 ACOM Invoice Invoice To: Date: March 27, 2014 c\\k • Mr. Eric Thorson Project Number: 60306135 `AV ,41,0, City of Waterloo ��� 715 Mulberry Street Invoice No: 37428158 Waterloo, Iowa 50703 Your Authorization: Professional Service Agreement Dated August 5, 2013 Notice to Proceed Effective August 13, 2013 5th Street Bridge Railing Repairs Waterloo, Iowa First and Final Billing: Project Start through March 21, 2014 Classification Hours Amount Senior Professional 3.00 Project Professional 3.00 Staff Professional 0.00 Professional 0.00 CAD/GIS Operator 10.50 Senior Technician 0.00 Technician 0.00 Project Support 0.00 Direct Expenses Total Costs to Date Maximum Per Agreement Less Previous Billing TOTAL AMOUNT DUE $709.41 $382.80 $0.00 $0.00 $820.85 $0.00 $0.00 $0.00 $0.00 $1,913.06 $1,900.00 0.00 $1,900.00 Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 An Equal Opportunity/Affirmative Action Employer O CD / CD % 0 / / / :suogonAsul lepadg 5 0 m % U k -4 % Q elea aolonul 0 2 7 3 0 g>< > 2 Q. CD -1. a aa/ - 2 (c r\.) g / - 0 > m 0 (D ] 0 / 9 2 O G O = f n 0 /k0- :•\2 a G (Al f / / J ƒ J \3 \9s 0 »� c o- kCD IV m 2SJ / A-� c E. O? 2 7 m / 0 £01 Z-OOtiL-LO-£ 6P uo4nqu;s14 •1/O 2 k f 2i0H0f1OA 1N21/VAVd q OO1 JJ1VM dO A1.1O 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 A=COM Invoice To: Mr. Eric Thorson City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Invoice Date: March 31, 2014 Project Number: 60306846 Invoice No: 37428655 Your Authorization: Supplemental Agreement No. 1 Dated August 13, 2013 Rehabilitation of the 4th Street Walkway Canopy Bridge over the Cedar River and Conceptual Design Report Waterloo, Iowa Progress Billing: January 11, 2014 through March 21, 2014 Classification Hours Amount Senior Professional Project Professional Staff Professional Professional CAD/GIS Operator Senior Technician Technician Project Support Direct Expenses Total Costs to Date Less Previous Billing TOTAL AMOUNT DUE 27.00 2.00 2.00 12.00 2.00 0.00 0.00 2.50 $5,730.52 331.99 188.15 882.88 131.95 0.00 0.00 206.86 0.00 $7,472.35 4,716.04 (j $2,756.31 ? V Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 An Equal Opportunity/Affirmative Action Employer 0 v CD 0 O CD Q W 0 D ✓ O A O) C(0 U1 W rn ▪ cn N1\3 O N ' - n) • -.4 CD 5 p • O 0 C cn 0 N. - OCA 7 W CD z • CD CD C• D U) — CD r* cn 0 0) O v Q U1 N O N 0 W CO I.Z-OZ9L-LO-06Z oleo aolonul * < * O CD Z O 0 C D 3 O 0 CD Cn O uoiInqupa .�.0 m 0 0 00 n)D � N TJ 3 O (D 0 O C2 CD O co 0 aulined i(q paJedaid Jayonon 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 AXOM Date: April 1, 2014 Invoice No. 13 (37429049) Invoice Period Covered: 02/22/14 through 03/28/14 Consultant Job No. 60288257 Labor Dollars Overhead Direct Expenses Mileage Copier Miscellaneous Ritland+Kuiper Landscape Architects Robinson Engineering Co. Subtotal Subtotal Rounded Fixed Fee Authorized Contingency Total Authorized Amount Total Billed to Date Remaining Authorized Balance Unauthorized Contingency AECOM Contract Estimate $30,962.40 49,539.84 0.00 114.00 260.00 9,800.00 10,400.00 $101,076.24 $101,075.00 10,850.00 0.00 $ 111,925.00 79,670.25 $32,254.75 $8,800.00 City of Waterloo US Highway 63 Improvements Newell Street to Donald Street On -Call Post Design Services Client Contact Eric A. Thorson, P.E. Federal Project No. NHSX-63-6(69) -3H-07 Invoice Cumulative to Date $23,340.66 35,944.66 25.99 205.87 12.50 6,542.50 5,891.00 Current Period $544.40 838.38 0.00 0.77 0.00 0.00 516.00 $71,963.18 $1,899.55 7,707.07 $79,670.25 179.76 $2,079.31 Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 An Equal Opportunity/Affirmative Action Employer :suogonJtsul lepedg 0 CO 3 aaea eoionui rt C D m c) 0 3 0 0) Fri 0 CD Q W E -P CO W 0 N W CO (O O -� N -� CO N 0 O 7J a - W - 0 Q%) n 3 — o) CD < CD CD 7O Z O �„ P.fa) go CD < 0 C C. � • G a. CD til/til/£ nett 5t/Z £0 6 Z-00£9-L0-60ti £06Z-00£5-LO-80ti D 3 0 C rt m 0 rt_ 0 uognqui.sla 1/0 ti60Zl•£ 4OJeW v m 0. 0' uossola aullned D n < K a. Z O o --i C O • ---1- c m a 0 X CO m O X O X CO ( CD ° Q Z. Z co p 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 ACOM Invoice To: Date: Mr. Eric Thorson Project Number: City of Waterloo 715 Mulberry Street Invoice No: Waterloo, Iowa 50703 Your Authorization: Professional Service Agreement Dated January 13, 2014 Highway 63 Storm Sewer Outfall Review Outlets to Cedar River - North and South Side of River Waterloo, Iowa Progress Billing: February 15, 2014 through March 14, 2014 Invoice I March 19, 2014 (.`�'Trr�.,��� 60314839 37426393 Classification Hours Amount Senior Professional 12.50 $2,711.50 Project Professional 1.00 $160.98 Staff Professional 119.00 $13,804.00 Professional 156.50 $12,941.25 CAD/GIS Operator 0.00 $0.00 Senior Technician 0.00 $0.00 Technician 0.00 $0.00 Project Support 1.50 $115.95 Direct Expenses $0.00 Total Costs to Date $29,733.68 Less Previous Billing 16,304.27 TOTAL AMOUNT DUE Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle S Chicago, IL 60674 An Equal Opportunity/Affirmative Action Employer 13 0 CD a CO 0 CD :suogonatsul lepadg w 03 H 0 Q) N o A N j Cb o C0 CD CO 3 0 N 1 N O CO w M o 3 cr o m v m D X CD 0 O n) D 0 0 v o ate. v' v � O 030 O O 1.4 � v 0101 0 0 0 0 N 00 C..3 w atea aolonul 0 3 O C uoouosea uognqutsla -we * 0 CD 0. v -o N U) N O rA 0 z 0 CD 0 0 Aq paiedaid sJiaLlonoA Dn m• 0 Z "n O -1 C0 7Jm r m0 Ament DESIGN COST PLUS FIXED FEE PROGRESSIVE INVOICE March 18, 2014 Invoice No: 24206 Client Project No: STP -U-8155(731)-70-07 Invoice Period Covered 2/01/14 - 02/28/14 County: Black Hawk Consultant Job No. G00412.10 / Tasks Client Project Description Kimball Avenue Trans - 001 -002 portation Improvements Project - from 500' S of Tower Park Dr to Acadia St Client Contract No: Contract Cumulative Current Estimate To Date Period Labor Dollars 92,241.00 Overhead 173,442.00 Overhead Adjustments Direct Expenses Reimbursed Vehicle Mileage 661.00 Printing 2,250.00 GPS/Total Station 0.00 Postage 454.00 Miscellaneous 0.00 Lodging 0.00 Meals 0.00 Ground -Based LiDAR 12,000.00 Subconsultants (including authorized contingency) 128,273.00 Terracon Consultants (C+FF) 16,077.00 Robinson Engineering (C+FF) 31,567.00 EarthView Environmental (LS) 7,144.00 Morning Star Studio (C+FF) 1,711.00 Tallgrass Historians (SR) 6,132.00 HDR Engineering (C+FF) 65,642.00 Subtotal 409,321.00 Fixed Fee 31,882.00 Authorized Contingency 42,774.00 Total Amount Authorized 483,977.00 Total Billed to Date 455,470.16 Remaining Authorized Balance 28,506.84 Unauthorized Contingency Prime (Ament, Inc.) 0.00 Labor Hours 3,400.00 111,655.36 209,555.25 0.00 731.27 1,614.40 0.00 264.21 0.00 0.00 0.00 0.00 0.00 31,567.00 6,714.60 1,711.00 5,315.50 54,459.57 423,588.16 326.87 614.62 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,304.581fj 0.00 0.00 0.00 0.00 2,246.07 31,882.00 318.82 455,470.16 2,564.89 4,124.70 8.25 Robinson Engineering Company Consulting Engineers Cost Plus Fixed Free Progressive Invoice Invoice No.: 8 — FINAL Invoice Period Covered: Dec. 1, 2013 — Feb. 28, 2014 Consultant Job No.: 4215 Prime Consultant: Ament, Inc. 625 32°d Avenue SW Cedar Rapids, IA 52404 Date: March 3, 2014 IaDOT Project No.: STP -U-8155(731) —70-07 County: Black Hawk Client Project Description: Kimball Avenue Improvements City of Waterloo Project No.: 843 322 First Street East, Independence, Iowa 50644 Phone: 319-334-7211 Contract Estimate Cumulative To Date Current Period Labor Dollars $ 8,720.00 $ 8,720.00 $ 350.50 Overhead $19,465.00 $19,465.00 $ 782.60 Overhead Adjustments Direct Expenses $ 0.00 $ 0.00 $ 0.00 Mileage Per Diem CADD Subconsultants: $ 0.00 $ 0.00 $ 0.00 Subtotal $28,185.00 $28,185.00 $ 1,133.10 Fixed Fee $ 3,382.00 $ 3,382.00 $ 171.48 Authorized Contingency $ 0.00 $ 0.00 Total Authorized Amount $31,567.00 $ 0.00 $ 0.00 Total Billed To Date $31,567.00 $31,567.00 $ 1,304.58 L/ Remaining Authorized Balance $ 0.00 Unauthorized Contingency $ 2,820.00 322 First Street East, Independence, Iowa 50644 Phone: 319-334-7211 D 7 m C SD O 0 c D CD 3 a) m D O_-•. O m � D -3 •a CD 0 (D 0 CO 0 ✓ 0 al (D W w 01 0) w ww A 'A 0)0)0) —O)0) W N -� CD 0 0 N 0C13 0 N ((DD O o • m 3 O (D xa E mcp CD r r N � N v o uo4elS 4!1 I!eopewwoO Va3 O 0m o07WD O 0 N N O 0 0 0 O V �I O1 01 W W 0 0 O 0 N N 0 CD W W CO1 Z-00CS-LO-06Z WOO sao!n. OS an!leJTs!u!Wpy algia ao!onuI 'ON ao!onuI 17602 `6C 43JeV1 a eu!Ined /q paJedaJd iegonon -D n rnO -I '1l D 3 0—Di = m m 0 0 0 cp E3 n = v p. -o C) 0 0 uo!}nqulsia .�_0 0. CD O 0 0 CO A 0 Q A N INRCOG Iowa Northland Regional Council Of Governments Sold To: Waterloo City Hall 715 Mulberry Street Waterloo, IA 50703 Iowa Northland Regional Council of Govts 229 E Park Ave Waterloo, IA50703 Phone: 319 235-0311 Fax: 319 235-2891 Page: 1 Invoice Number: 16961 Invoice Date: 03/17/14 Due Date: 05/01/14 Customer ID: WATERLOO Item Code Description Quantity Unit Price Extended Amount February '14 Expenses - EDA Commerical Lift Station 34300SALARY Salary & Fringe Benefits 34300ADMIN Allocated Administrative Services 1.00 995.44 1.00 297.01 995.44 297.01 Item Total: 1,292.45 PLEASE PAY THIS AMOUNT: $ RECEIVED Please remit to: INRCOG 229 E Park Ave Waterloo, IA 50703 1,292.45 K y 71%) Iowa Northland Regional Council of Govts 229 E Park Ave Waterloo, IA 50703 INRCOG Iowa Northland Regional Council Of Governments Sold To: Waterloo City Hall 715 Mulberry Street Waterloo, IA 50703 Phone: 319 235-0311 Fax: 319 235-2891 Page: 1 Invoice Number: 16962 Invoice Date: 03/17/14 Due Date: 05/01/14 Customer ID: WATERLOO Item Code Description Quantity Unit Price Extended Amount February'14 expenses - CDBG Commerical Lift Station 36300SALARY Salary & Fringe Benefits 36300POSTAGE Postage 3630000PY Copy Expense 36300ADVERT Advertising & Notices 36300ADMIN Allocated Administrative Services 1.00 1.00 1.00 1.00 1.00 1,661.38 7.93 0.65 91.13 473.92 1,661.38 7.93 0.65 91.13 473.92 Item Total: 2,235.01 PLEASE PAY THIS AMOUNT: $ Please remit to: INRCOG 229 E Park Ave Waterloo, IA 50703 2,235.01 INRCOG Iowa Northland Regional Council Of Governments Sold To: Waterloo City Hall 715 Mulberry Street Waterloo, IA 50703 Iowa Northland Regional Council of Govts 229 E Park Ave Waterloo, IA50703 Phone: 319 235-0311 Fax: 319 235-2891 Page: 1 Invoice Number: 16963 Invoice Date: 03/17/14 Due Date: 05/01/14 Customer ID: WATERLOO CITY ENGINEERS WATERLOO, IA Item Code Description Quantity Unit Price Extended Amount February '14 expenses - CDBG Residential Lift Station 37300SALARY Salary & Fringe Benefits 37300POSTAGE Postage 3730000PY Copy Expense 37300ADVERT Advertising & Notices 37300ADMIN Allocated Administrative Services 1.00 1.00 1.00 1.00 1.00 1,777.28 9.86 13.40 27.76 508.38 1,777.28 9.86 13.40 27.76 508.38 Item Total: 2,336.68 PLEASE PAY THIS AMOUNT: $ Please remit to: INRCOG 229 E Park Ave Waterloo, IA 50703 2,336.68 m 0 O -� - - N O O ) cn co o O � Z m 3 0 -a m O (D C cD w N criA a}ea aoionuI C.) D < > G o 7 �. Q° O O A cn CD N Z N N Cl) O 3 A lD 1 f lG z x 0 0 0 Cl)' (-D' c c) 5' cc x (D 3 0 c a CD 3 cD eIgeasJngw!eJ %006 EH N rn OD O W ▪ (n = cD • 90 m 0 cD m u, co 90 < -0 o n • cD N a) 0) w C. 00 D 0 b0 6 Z -00£5 -L0 -06Z suoneisl.pi Ja;ennwJo}S ooIJaieM a auuned i(q peJedaJd Jeganon O 0 -I > i M 3 m O 7J r 0 o 00 < �' o -a 133 a O cD : a) o n 0 01 O N O_ m m O It uogiqu;sia .1.0 m 5' cD cD (0 D O A O Q A N Stanley Consultants iN 100 Court Avenue, Suite 300 Des Moines, IA 50309-2200 City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Attention: Jamie Knutson, Associate Engineer For: Storm Water Lift Stations, Study & Design Phase Westfield Ave., Virden Creek and Vinton Professional Services from January 26. 2014 to March 01, 2014 Fee Billing Phase Westfield Ave Virden Creek Vinton Total Fee CELEB RA���1� �1] ENGINEERIN/v♦'ORLD March 25, 2014 Project No: Invoice No: 23209.01.00 0166260 Percent Previous Current Fee Complete Earned Billing Bile 317,333.00 100.00 129,161.00 100.00 150,593.00 100.00 597,087.00 317,333.00 129,161.00 150,593.00 597,087.00 Total Fee 317,333.00 129,161.00 150,593.00 597,087.00 0.00 0.00 0.00 0.00 Total this Project 0.00 0.00 For: Bidding Phase Billing Limits Total Billings Limit Current Prior 0.00 11,194.10 To -Date 11,194.10 11,194.10 Total this Project 0.00 For: Construction Phase Project 23209.01.00 WaterlooStormWaterLiftStationsPrelimWork Invoice 0166260 Professional Personnel Hours Rate Amount BC -20 13.00 211.00 2,743.00 BC -19 10.00 200.00 2,000.00 BC -15 11.50 156.00 1,794.00 BC -13 1.00 136.00 136.00 BC -09 176.00 97.00 17,072.00 BC -08 .50 89.00 44.50 BC -02 4.00 43.00 172.00 Totals 216.00 23,961.50 Total Labor Reimbursable Expenses Meals 166.27 Telephone 69.39 Lodging 1,440.32 Expense Report Mileage 207.20 Total Reimbursables 1,883.18 Unit Billing Car Mileage - 2WD Total Units 23,961.50 1,883.18 1,451.0 Miles @ 0.65 943.15 943.15 943.15 Billing Limits Current Prior To -Date Total Billings 26,787.83 235,435.46 262,223.29 Limit 353,956.00 Remaining 91,732.71 Total this Project For: Subconsultant Fees $26,787.83 d eic) z -V, Billing Limits Current Prior To -Date Total Billings 0.00 6,441.00 6,441.00 Limit 22,500.00 Remaining 16,059.00 Total this Project 0.00 For: Stormwater Lift Stations Environmental Monitoring Billing Limits Current Prior To -Date Total Billings 0.00 4,977.51 4,977.51 Limit 5,528.00 Remaining 550.49 Total this Project 0.00 Page 2 Project 23209.01.00 WaterlooStormWaterLiftStationsPrelimWork Invoice 0166260 TOTAL THIS INVOICE $26,787.83 If you have any questions regarding this invoice, please contact Dan Fullerton at 515-447-4408 or Amy at 563-264-6419. Page 3 Storm Water Lift Station Sudy, Design, Bidding and Constructon Services Westfield Avenue, Virden Creek and Vinton/18th Street Waterloo, Iowa Summary Bidding and Construction Phase Compensation Subtotal Fee Current Prior To -Date Westfield $ 212,246.00 $ 8,929.27 $ 125,960.75 $ 134,890.02 Virden $ 57,886.00 $ 8,929.28 $ 21,989.45 $ 30,918.73 Vinton/18th $ 115,770.00 $ 8,929.28 $ 110,097.87 $ 119,027.15 Total Fee $ 385,902.00 $ 26,787.83 $ 258,048.07 $ 284,835.90 OK, 4 •6r -.k(,