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04/28/2014
THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE WATERLOO CENTER OF THE ARTS, LAW COURT THEATER, 5:30 P.M. MONDAY, APRIL 28, 2014 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of' the day of' the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. April 28, 2014 Roll Call. Moment of Silence. Pledge of Allegiance: Jim Walsh, City Attorney. Agenda, as proposed or amended. Minutes of April 21, 2013, Regular Session, as proposed. Proclamation declaring May 2-3, 2014 as "Poppy Days". Page 2 Proclamation declaring May, 2014 as "Bike Month", May 7, 2014 as "Bike to School Day", May 12-16, 2014 as "Bike to Work Week", and May 16, 2014 as "Bike to Work Day". 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request of Mary E. Drey (Ansborough Ave. Hy -Vee) for a variance to the Noise Ordinance on Thursday May 1, 2014 from 4:30 p.m. to 7:30 p.m. in conjunction with Springtime Party Fundraiser for Autism to be held at the Ansborough Ave. Hy -Vee including band/ DJ and the use of a PA system, together with recommendation of approval of Director of Safety Services. Submitted by Joe Leibold, Captain of Police Services 3. Request of Janet Phillis for a variance to the Noise Ordinance on May 31, 2014 from 8:00 p.m. to 12:00 p.m. midnight in conjunction with "55 years old and finally earned a college degree" event to be held at the corner of Farrington and Harrow Streets (312 Farrington Road) including band/ DJ and the use of a PA system, together with recommendation of approval of Director of Safety Services. Submitted by Joe Leibold, Captain of Police Services 4. Request of George & Loretta Ryan for a variance to the Noise Ordinance on July 5, 2014 from 12:00 noon to 10:00 p.m. in conjunction with Family 50th Anniversary event to be held at 715 Riverside Drive including the use of a PA system, together with recommendation of approval of Director of Safety Services. Submitted by Joe Leibold, Captain of Police Services April 28, 2014 Page 3 5. Request of American Cancer Society for a variance to the Noise Ordinance on June 20, 2014 from 12:00 noon to Midnight in conjunction with Relay For Life of Black Hawk County event to be held at Hawkeye Community College Campus including a band and the use of a PA system, together with recommendation of approval of Director of Safety Services. Submitted by Joe Leibold, Captain of Police Services 6. Request of RiverLoop Association Inc. for a variance to the Noise Ordinance from May 3, 2014 through October 31, 2014 from 10:00 a.m. to Midnight in conjunction with Musical Concerts, Wedding Receptions and Private Parties to be held at Riverloop Amphitheatre including a band/ DJ and the use of a PA system, together with recommendation of approval of Director of Safety Services. Submitted by Joe Leibold, Captain of Police Services 7. Request of MB Rentals II, LLC for tax exemptions for the construction of a new single family dwelling valued at $154,000.00 located at 2018 Ansborough Avenue and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning & Development Director b. Motion to approve the following: 1. 2. 3. 4. Travel Requests Name & Title of Personnel Class/ Meeting Destination Date(s) Amount not to exceed Paul Huting, Leisure Services Director Iowa Park & Recreation Assoc. Conf. Cedar Rapids, IA 04/07/14- 04/ 09/ 14 $561.00 Wendy Drinovsky, Records Manager 2014 Shieldware Conf. Des Moines, IA 05/07/14- 05/ 08/ 14 $185.00 Inv. Monroe & Inv. Hageman Marijuana Testing School Ankeny, IA 06/ 02/ 14- 06/ 05/ 14 $1,150.00 Michelle Weidner, Chief Financial Officer Iowa Governmental Roundtable Des Moines, IA 05/ 13/ 14 $300.00 5. Mayor Clark's recommendation of the following appointment: Appointee Board/ Commission Expiration Date New or Re - Appointment Dan Bigler ADA Compliance Commission 03/ 14/ 17 Re Appointment Kathryn Payne General Contractors Board of Licensing, Examiners & Appeals 11/01/16 Re Appointment April 28, 2014 6. 7. 8. 9. 10. 11. Page 4 Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Demi's Blue Martini Lounge 728 Commercial St. Class C Liquor & Outdoor Service Renewal 01/ 18/ 15 X J's R & B Lounge 501 Independence Ave. Class C Liquor Renewal 04/ 06/ 15 X New Star Liquor 1309 Lafayette Class E Liquor, Class B Wine & Class C Beer Renewal 04/ 15/ 15 X Sky 501 Sycamore St. Class C Liquor Renewal 12/ 14/ 14 X South Hills Golf Course 1830 E Shaulis Rd. Class B Beer & Outdoor Service Renewal 03/31/ 15 X Main Street Waterloo Lincoln Park Special Class C (Beer/ Wine) Outdoor Service Renewal 05/ 14/ 14 - 11/ 14/ 14 12. Bonds Vehicle For Hire Business License Application 13. The Loop Taxi & Transportation, 121 Webster Street 14. Dolly's Taxi, 2202 College Street, Cedar Falls, Iowa PUBLIC HEARINGS 2. Purchase of Seven (7) 12 -Lead Cardiac Monitors. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Chief of Fire Services for review. Submitted by Pat Treloar, Chief of Fire Services RESOLUTIONS 3. Resolution approving Convention and Visitors Bureau Board recommendations for hotel/motel mini -grants for the following requests: Iowa Foster & Adoptive Parents Association (IFAPA) in the amount of $2,400.00, Waterloo Softball Association in the amount of $2,220.00, and Youth Sports Foundation in the amount of $2,100.00. Submitted by Aaron Buzza, Executive Director of Waterloo Convention & Visitors Bureau April28, 2014 Page 5 4. Resolution approving City of Waterloo City Council priorities through fiscal year 2016. Submitted by Suzy Schares, City Clerk/Human Resources Director 5. Resolution approving amendment to the Purchasing Procedures Bidding. Submitted by Suzy Schares, City Clerk/Human Resources Director 6. Resolution approving Wastewater Disposal System Construction Permit Application with the Iowa Department of Natural Resources in conjunction with WPCF Belt Press Addition, Contract No. 869. Submitted by Larry Smith, Waste Management Services Superintendent 7. Resolution approving extension of Contract with Nutri-Ject Systems, Inc. of Hudson, Iowa for Biosolids Management, Storage, and Land Application, with a new rate of $4,900.00 per month ($200.00 monthly increase) for the biosolids storage building for a five year term commencing August 1, 2014 through July 31, 2019; and authorize Mayor to execute said document. Submitted by Larry Smith, Waste Management Services Superintendent 8. Resolution approving award of contract to Robert C. Hauptly Construction Co. of Waterloo, Iowa; and approving the Contract, Bonds and Certificate of Insurance for the 2014 Lift Stations and Complaint Mowings with Complaint Snow Removal; and authorize Mayor and City Clerk to execute said document. Submitted by Larry Smith, Waste Management Services Superintendent 9. Resolution approving award of contract to Todd Van Dorn Construction, Inc. of Cedar Falls, Iowa in the amount of $334,447.91; and approving the Contract, Bonds and Certificate of Insurance for the F.Y. 2014 Sidewalk Repair Program - Zone 4 and Trail Repairs, Contract No. 863; and authorize Mayor and City Clerk to execute said document. Submitted by Wayne Castle, PLS, El, Associate Engineer 10. Resolution approving award of hotel/motel discretionary funding to the following entities: Waterloo Municipal Band in the amount of $20,000.00; Aspire Therapeutic Riding Program Event in the amount of $7,000.00; Leisure Services for Golf Marketing Campaign in the amount of $9,000.00; and Grout Museum District - Tour of My Town in the amount of $560.00. Submitted by Michelle Weidner, Chief Financial Officer 11. Resolution Electing Classifications and Procedures for proposed Bond Projects as listed in the requested Waterloo Project Allocations 2014 Bond Issue Summary. Submitted by Michelle Weidner, Chief Financial Officer April 28, 2014 Page 6 12. Resolutions fixing date of hearing as May 12, 2014 on the proposed issuance of the following bonds for project classifications just approved; and instruct City Clerk to publish notice. (Details on projects covered by each hearing are on file for review). (a) ECP -1 - Not to exceed $8,000,000 General Obligation Bonds for essential corporate purposes; (b) ECP -2 - Not to exceed $1,700,000 General Obligation Bonds (Urban Renewal) for essential urban renewal purposes; (c) ECP -3 - Not to exceed $12,900,000 General Obligation Bonds (Refunding) for essential corporate purposes; (d) GCP-1 - Not to exceed $700,000 General Obligation Bonds for general corporate purposes; (e) GCP-2 - Not to exceed $700,000 General Obligation Bonds for general corporate purposes; (f) GCP-3 - Not to exceed $700,000 General Obligation Bonds for general corporate purposes. GCP-4 - Not to exceed $700,000 General Obligation Bonds for general corporate purposes. (g) Submitted by Michelle Weidner, Chief Financial Officer ORDINANCES 13. Amendment to the City of Waterloo Zoning Ordinance No. 5079 by adding additional restrictions for "payday" loan (delayed deposit service) businesses. Motion to receive, file, consider and pass for the third time and adopt an Ordinance amending the City of Waterloo Zoning Ordinance No. 5079 by adding additional restrictions for "payday" loan (delayed deposit service) businesses. Submitted by Aric Schroeder, City Planner 14. An Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by adding a new Section 302-8-1 (3) b 5, 6 Front Yard Parking Citation to the International Property Maintenance Code Article B. (Front yard parking citation). Motion to receive, file, consider, and pass for the third time and adopt an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by adding a new Section 302-8-1 (3) b 5, 6 Front Yard Parking Citation to the International Property Maintenance Code Article B. Submitted by Larry Smith, Waste Management Services Superintendent April 28, 2014 Page 7 15. An Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by amending Chapter 3, General Penalty, 1-3-2 (E) Administrative Fees. (Clarification for 10 days notices of violation only). Motion to receive, file, consider, and pass for the third time and adopt an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by amending Chapter 3, General Penalty, 1-3-2 (E) Administrative Fees. Submitted by Larry Smith, Waste Management Services Superintendent 16. An Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by amending Title 7, Public Ways & Property, Chapter 7-1-2 Prohibited Acts & Conditions Section B (3) Snow and Ice Removal. (Elimination of notice after first violation for snow removal). Motion to receive, file, consider, and pass for the second time an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by amending Title 7, Public Ways & Property, Chapter 7-1-2 Prohibited Acts & Conditions Section B (3) Snow and Ice Removal. Motion suspending the rules. Motion to consider and pass for the third time and adopt ordinance. Submitted by Larry Smith, Waste Management Services Superintendent 17. "Parking Prohibited At All Times" East side of Aladdin Street from Stratford Avenue to Upton Avenue; Rescind "Parking Prohibited At All Times" West Side of Aladdin Street from Stratford Avenue to Upton Avenue. Motion to receive, file, consider and pass for the first time an Ordinance amending the 2008 Traffic Code by amending subsection (7), Aladdin Street, parking prohibited at all times on certain streets, Section 551 by deleting subsection (7) Aladdin Street in its entirety and inserting in lieu thereof a new Subsection (7), Aladdin Street, Section 551. Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Sandie Greco, Traffic Operations Superintendent 18. "No Parking 8:00 AM to 4:00 PM During School" East side of the 2400 Block of Baltimore Street. Motion to receive, file, consider and pass for the first time an Ordinance amending the 2008 Traffic Code by repealing Section 571A, No Parking 8:00 a.m. to 4:00 p.m. during school; and inserting in lieu thereof a new Section 571A, No Parking 8:00 a.m. to 4:00 p.m. During School. Motion suspending the rules. Motion to consider and pass for the second and third time and adopt Ordinance. Submitted by Sandie Greco, Traffic Operations Superintendent April 28, 2014 Page 8 19. "No Parking Here To Corner" East Side of the 700 Block of Vinton Street in a Southerly Direction. Motion to receive, file, consider and pass for the first time an Ordinance amending the 2008 Traffic Code by adding Subsection (123) Vinton Street to Section 553, No Parking Here To Corner; and inserting in lieu thereof a new Subsection (123) Vinton Street to Section 553, No Parking Here to Corner. Motion suspending the rules. Motion to consider and pass for the second and third time and adopt Ordinance. Submitted by Sandie Greco, Traffic Operations Superintendent OTHER COUNCIL BUSINESS 20. Motion approving Change Order No. 1 for a net increase of $26,229.86 for work performed by Ricklefs Excavating of Anamosa, Iowa in conjunction with the LaPorte Road Pumping Station and Force Main Project, Contract No. 847. Submitted by Larry Smith, Waste Management Services Superintendent 21. F.Y. 2014 Stormwater Lift Stations (Hollywood, Cedar Bend, and Fletcher), Contract No. 836. Motion to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as June 5, 2014 and public hearing as June 9, 2014; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Jamie Knutson, PE, Associate Engineer ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares, CMC City Clerk/ Human Resource Director April 28, 2014 Page 9 MEETINGS Monday, April 28, 2014 4:40 p.m. - Council Work Session, Law Court Theater 5:00 p.m. - Boards & Commissions Committee, Law Court Theater 5:05 p.m. - Finance Committee, Law Court Theater PUBLIC INFORMATION 1. Civil Service Commission meeting minutes of March 7, 2014 on file in the City Clerk's office. 2. Waterloo Leisure Services Commission meeting minutes of March 4, 2014 on file in the Clerk's office. 3. Communication from Waterloo Cultural & Arts Department on the conclusion of employment of Mike Guild, effective April 21, 2014 with recommendation of approval of payout of $15,660.71 for unused benefits. CONTRACT PAYMENT SCHEDULE 1. Lou Henrq Hoover Memorial Sculpture Garden, Contract No. 803 Pay estimate No. 4 to Peterson Contractors in the total amount due of $1,615.44. 2. Gatewell Repair Project -Black Hawk Creek & Cedar River, Contract No. 857 Pay estimate to AECOM in the total amount due of $2,397.72. 3. F. Y. 2013 Street Reconstruction Program, Contract No. 832 Pay estimate No. 13 to Aspro in the total amount due of $155,031.76. 4. F. Y. 2014 Bridge Deck Repair & Overlaq Pay estimate No. 1 to Cramer & Associates in the total amount due of $100,925.15. 5. Administrative Services Commercial/ Residential Lift Stations Pay estimate No. 2 to Ritland-Kuiper in the total amount due of $8,350.00. 6. U.S. Hwy 63 Franklin -Newell Corridor, Enhancements NHSX-063-6 Pay estimate to INRCOG in the total amount due of $4,110.03. April 21, 2014 The Council of the City of Waterloo, Iowa, met in Regular Session at Waterloo Center for the Arts, Law Court Theater, Waterloo, Iowa, at 5:30 p.m., on Monday, April 21, 2014. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Jones, Schmitt, Lind, Morrissey, Welper, and Hart. Moment of Silence. Pledge of Allegiance: Suzy Schares, City Clerk. 142594 - Hart/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, April 21, 2014, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 142595 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, April 14, 2014, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Clark read a Proclamation declaring April 20-26, 2014 as "Arbor Week". CONSENT AGENDA 142596 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated April 21, 2014, in the amount of $4,028,153.11, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2014-257. 2. Request of Ivan Wieland of Screaming Eagle American Bar & Grill, 228 East 4th Street, for a variance to the Noise Ordinance and permission to close a portion of Lafayette Street (between 4th & 5th Streets) starting Thursday, May 1, 2014 and each Thursday through October 31, 2014 from 5:00 p.m. to 11:00 p.m. in conjunction with Bike Night event, including a band and the use of a PA system, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2014-258. 3. Request of Alternatives Pregnancy Center for a variance to the Noise Ordinance on July 5, 2014 from 7:00 a.m. to 10:30 a.m. in conjunction with "First Steps 5K Run/Walk" event at 1006 Decathlon Drive including a band/DJ and the use of a PA system, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2014-259. 4. Request to designate April 21-26, 2014 as National Community Development Week to commemorate the Community Development Block Grant program in the City of Waterloo, Iowa; and authorize Mayor and City Clerk to execute said document. Resolution adopted and upon approval by Mayor assigned No. 2014-260. 5. Request of Herbert & Julie Smith for tax exemptions for the construction of a new single family dwelling valued at $320,000.00 located at 1967 Red Tail Drive and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor assigned No. 2014-261. 6. Request of Brooke Schlee for tax exemptions for the construction of a new single family dwelling valued at $150,000.00 located at 4134 Mockingbird Lane and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor assigned No. 2014-262. April 21, 2014 Page 2 7. Request of Melinda Castro -Aguirre for a concrete driveway to be located at 401 Hope Avenue, together with recommendation of approval of City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2014-263. 8. Request from Hawkeye Community College for an Exception to Burning Yard Waste to burn approximately 1.5 acres of HCC Prairie grass (east of Hawkeye Center and Campus View Drive) and six (6) acres of CVABG Prairie grass (north of Arboretum Drive, west of Hess Road) both areas within Hawkeye Community College property in Waterloo, Iowa during the period of March to May 2014, together with recommendation of approval of the Chief of Fire Services. Resolution adopted and upon approval by Mayor assigned No. 2014-264. b. Motion to approve the following: Appointee Board/Commission Expiration Date New or Re -Appointment Bonetta Culp MET Transit Board 06/30/2015 New Lyn Tackett Planning, Programming and Zoning Commission 03/21/2017 Re -Appointment Marcia Courbat Memorial Hall Commission 12/31/2015 Re -Appointment Richard Hastings Memorial Hall Commission 12/31/2015 Re -Appointment Ron McMahon Memorial Hall Commission 12/31/2015 Re -Appointment Sherman Lundy Memorial Hall Commission 12/31/2015 Re -Appointment Donald Ticknor Memorial Hall Commission 12/31/2015 Re -Appointment Kathy Linda Historic Preservation Commission 04/18/2017 Re -Appointment Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday BH Club 910 W 5th St. Class C Liquor Renewal 01/12/15 X Packers Inn 201 Rath St. Class C Liquor & Outdoor Service Renewal 02/27/15 X Waterloo Softball Association 1139 Josephine St. Class B Beer & Outdoor Service New 04/17/15 X Iry Warren Memorial Golf Course 1000 Fletcher Ave. Class B Beer & Outdoor Service Renewal 03/31/15 X Roll call vote -Ayes: Seven. Item 1.a.8 Ayes: Six. Abstain: Hart. Motion carried. PUBLIC HEARINGS 142597 - Schmitt/Morrissey Re -open the public hearing on 2014 Lift Stations & Complaint Mowings with Complaint Snow Removals, (continued from April 14, 2014). Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 142598 - Schmitt/Welper that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. April 21, 2014 142599 - Schmitt/Welper Page 3 that "Resolution confirming approval of specifications, bid documents, etc. in conjunction with 2014 Lift Stations & Complaint Mowings with Complaint Snow Removals", be adopted. Roll call vote -Ayes: Six. Nays: One (Hart) Resolution adopted and upon approval by Mayor assigned No. 2014-265. 142600 - Schmitt/Welper that "Resolution ordering to proceed with contract in conjunction with 2014 Lift Stations & Complaint Mowings with Complaint Snow Removals", be adopted. Roll call vote -Ayes: Six. Nays: One (Hart). Resolution adopted and upon approval by Mayor assigned No. 2014-266. 142601 - Schmitt/Morrissey to receive and file and instruct City Clerk to open and read bids and refer to Waste Management Services Superintendent for review in conjunction with 2013 Lift Stations & Complaint Mowings with Complaint Snow Removals: NAME & ADDRESS BID OPTION A Price Per Occurrence BID OPTION B Price Per Occurrence BID OPTION C Price Per Man Hour BID OPTION D Price Per Acre BID OPTION E Price Per Man Hour B & B Lawn Care, Inc. Waterloo, IA $700.00 $800.00 $48.00 $200.00 $75.00 Cedar Valley Lawn Care, Inc. Waterloo, IA $340.00 $720.00 $85.00 $120.00 $85.00 Fleming's Landscaping & More Waterloo, IA $290.00 $340.00 $34.00 $120.00 $48.00 Robert C. Hauptly Construction Waterloo, IA $295.00 $345.00 $33.00 $50.00 $33.00 Voice vote -Ayes: Six. Nays: One (Hart). Motion carried. 142602 - Welper/Hart that proof of publication of notice of public hearing on Request of Harris Cleaning of Waterloo, Iowa for a site plan amendment to the "M -2,P" Planned Industrial District, to allow for the construction of a 80' X 125' (10,000 SF) industrial building, located east of 2366 Newell Street, as published in the Waterloo Courier on April 11, 2014, be received and placed on file. Voice vote - Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 142603 - Welper/Hart that the hearing be closed and recommendation of Planning, Programming and Zoning Commission be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 142604 - Welper/Hart that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a Site Plan Amendment on Certain Property in conjunction with request of Harris Cleaning of Waterloo, Iowa for a site plan amendment to the "M -2,P" Planned Industrial District, to allow for the construction of a 80' X 125' (10,000 SF) industrial building, located east of 2366 Newell Street", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. 142605 - Welper/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. April 21, 2014 Page 4 142606 - Welper/Hart that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10- 4-4, Approving a Site Plan Amendment on Certain Property in conjunction with request of Harris Cleaning of Waterloo, Iowa for a site plan amendment to the "M -2,P" Planned Industrial District, to allow for the construction of a 80' X 125' (10,000 SF) industrial building, located east of 2366 Newell Street", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5208. 142607 - Hart/Welper that proof,of publication of notice of public hearing on Waterloo/Cedar Falls HOME Consortium FY2015 One -Year Action Plan for CDBG and HOME Program Funds and also to adopt the FY2015-FY2019 Five -Year Consolidated Plan for the Waterloo/Cedar Falls HOME Consortium, as published in the Waterloo Courier on April 11, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 142608 - Hart/Welper that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. Patricia King, 522 Mulberry Street, Founder of Eye of the Needle asked if there was any questions regarding her proposal and there were none. 142609 - Hart/Welper that "Resolution authorizing said plan and authorize submission to U.S. Department of Housing and Urban Development in conjunction with Waterloo/Cedar Falls HOME Consortium FY2015 One -Year Action Plan for CDBG and HOME Program Funds and also to adopt the FY2015-FY2019 Five -Year Consolidated Plan for the Waterloo/Cedar Falls HOME Consortium", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-267. 142610 - Schmitt/Lind that proof of publication of notice of public hearing on F.Y. 2014 Sidewalk Repair Program - Zone 4 and Trail Repairs, Contract No. 863, as published in the Waterloo Courier on April 14, 2014, be received and placed on file. Voice vote - Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 142611 - Schmitt/Welper that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 142612 - Schmitt/Welper that "Resolution confirming approval of specifications, bid documents, etc. in conjunction with F.Y. 2014 Sidewalk Repair Program - Zone 4 and Trail Repairs, Contract No. 863", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-268. 142613 - Schmitt/Welper that "Resolution ordering to proceed with contract in conjunction with F.Y. 2014 Sidewalk Repair Program - Zone 4 and Trail Repairs, Contract No. 863", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-269. 142614 - Schmitt/Welper to receive and file and instruct City Clerk to open and read bids and refer to City Engineer for review in conjunction with F.Y. 2014 Sidewalk Repair Program - Zone 4 and Trail Repairs, Contract No. 863: April 21, 2014 Page 5 Bidder Bid Security Bid Amount B & B Builders & Supply 5728 Sierra Drive BASE $210,995.30 Waterloo, IA 50701 5% B & A $360,399.23 Boulder Contracting, LLC 25789 N Avenue o BASE $249,200.25 Grundy Center, IA 50638 5° B & A $436,372.73 Mike Dolan Concrete & Masonry Inc. 1140 Fairchild Street BASE $231,781.67 Waterloo, IA 50703 5% B & A $386,417.77 Todd Van Dorn Construction 5212 N Union Rd. 5% BASE $199,151.55 Cedar Falls, IA 50613 B & A $334,447.91 Voice vote -Ayes: Seven. Motion carried. RESOLUTIONS 142615 - Cole/Morrissey that "Resolution approving Memorandum of Agreement with Waterloo Community School District in the amount of $186,000.00 to provide technology leadership, network services and supplemental technology support services to the City; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-270. 142616 - Cole/Morrissey that "Resolution approving Cloverdale Park Lease with Black Hawk County Board of Supervisors for the use of Cloverdale Park located at Longfellow Street and Midland Street, for a term of three (3) years, in the amount of $3.00; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Mr. Jones questions if this is County property. Paul Huting, Leisure Services Director, explained that it is County property but has been leased to the City since the mid -70's for a park. Resolution adopted and upon approval by Mayor assigned No. 2014-271. 142617 - Cole/Morrissey that "Resolution approving submission of Cedar Trails Partnership grant fund request for a snow compacting roller to assist and enhance cross country ski grooming on City owned golf courses, in an amount not to exceed $2,000.00", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-272. 142618 - Morrissey/Welper that "Resolution approving Surveying & Engineering Agreement with Ament, Inc. of Waterloo, Iowa, in conjunction with the Traffic Safety Improvements for three (3) high hazard intersections to include San Marnan Drive at LaPorte Road, Ansborough Avenue at Downing Avenue, and Fletcher Avenue at University Avenue; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-273. 142619 - Morrissey/Welper that "Resolution approving request by Kess and Associates on the behalf of Iowa Development Enterprises, LLC for the preliminary plat of the Replat of Summerland Farms Lot 1 into a 12 -lot residential subdivision located at the intersection of Summerland Drive and Dysart Road", be adopted. Roll call vote - Ayes: Seven. Ms. Cole asked for an explanation of the project. Noel Anderson, Community Planning and Development Director, explained that most of the documents have been received and it is for twin homes. Mr. Schmitt clarified that these are not for 12 or 6 plex's. April 21, 2014 Page 6 Mayor Clark spoke in support of this project explaining that they are single story homes. Resolution adopted and upon approval by Mayor assigned No. 2014-274. 142620 - Hart/Welper that "Resolution setting the date of public hearing as May 5, 2014 approving Lease Agreement with Janet Kendall -Post for a period of ten (10) years for property located on Riverside Drive just west of 903 Riverside Drive for $1.00 until December 31, 2024; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-275. 142621 - Hart/Welper that "Resolution setting the date of public hearing as May 5, 2014 approving Lease Agreement with George A. Ryan and Loretta R. Ryan for a period of ten (10) years for property located on Riverside Drive just east of 727 Riverside Drive for $1.00 until December 31, 2024; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-276. 142622 - Hart/Welper that "Resolution setting the date of public hearing as May 5, 2014 approving Lease Agreement with Darlyne Yagla for a period of ten (10) years for property located on Riverside Drive just south of 509 Riverside. Drive for $1.00 until December 31, 2024; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-277. 142623 - Morrissey/Cole that "Resolution approving award of contract to Larson Construction Company, Inc. of Independence, Iowa in the amount of $3,570,000.00; and approving the Contract, Bonds and Certificate of Insurance for the F.Y. 2014 Blowers Creek Storm Water Lift Station and Dry Run Creek Improvements, Contract No. 842; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-278. 142624 - Morrissey/Cole that "Resolution approving award of contract to Aspro, Inc. of Waterloo, Iowa in the amount of $8,209,211.04; and approving the Contract, Bonds and Certificate of Insurance for the F.Y. 2014 Street Reconstruction Program (Base Bid + Alternate A + Division II), Contract No. 859 and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Five. Nays: Two (Hart, Jones). Resolution adopted and upon approval by Mayor assigned No. 2014-279. 142625 - Morrissey/Cole that "Resolution approving the Contract, Bonds and Certificate of Insurance with Iowa Erosion Control, Inc. of Victor, Iowa in the amount of $1,094,138.38 in conjunction with the F.Y. 2014 W. Airline Highway Rehabilitation (Base Bid + Alternate 2), Contract No. 827; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Mr. Jones questioned how many bids were received for this project. Eric Thorson, City Engineer, explained that he believes three bids were received. Resolution adopted and upon approval by Mayor assigned No. 2014-280. April 21, 2014 Page 7 ORDINANCES 142626 - Schmitt/Hart that "an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by adding a new Chapter 14, Housing Cooperative Conversion, of Title 9, Building Regulations", be received, placed on file, considered and passed for the third time and adopted. Roll call vote -Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5209. 142627 - Morrissey/Hart that "an Ordinance amendment to the City of Waterloo by adding additional restrictions for "payday" loan businesses", be received, placed on file, considered time. Roll call vote -Ayes: Five. Nays: Two (Schmitt, Zoning Ordinance (delayed deposit No. 5079 service) and passed for the second Lind). Motion carried. Mr. Schmitt asked for an explanation of the intent of this ordinance. Mr. Morrissey explained that the intent of this ordinance is to limit payday loan businesses in neighborhoods if that is the wish of the neighborhood. It does not eliminate the current businesses. Mr. Schmitt expressed concern with the correlation between payday lenders and the section of the code it is being added to. Mr. Morrissey explained that businesses can request a zoning variance if they wish to locate in said areas. Forest Dillavou, 1725 Huntington Road, explained how the credit unions are giving low dollar loans and expressed concern with said loans. Mr. Morrissey explained that there are several banks or credit unions that have low interest, low amount loans. Joe Gorton, 510 Wilshire Ave., Criminology Professor at UNI explained how payday lenders are correlated to the crime rate in an area. Josh Wilson, 2831 Saratoga Dr., spoke in opposition to the ordinance. Renata Sack, 414 Sunset Road, spoke in support of the ordinance. James Hart spoke in support of the ordinance. 142628 - Cole/Morrissey that "an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by adding a new Section 302-8-1 (3) b 5, 6 Front Yard Parking Citation to the International Property Maintenance Code Article B", be received, placed on file, considered and passed for the second time. Roll call vote -Ayes: Seven. Motion carried. Maria Tiller, Code Enforcement Foreman, explained that this would eliminate the 10 -day notice and would allow code enforcement to issue a parking citation for parking in the front yard in the amount of $40.00. This would also add R-3 and R-4 zoning to this restriction. James Hart, clarified that this will only affect parking in the front yard. 142629 - Cole/Morrissey that rules requiring ordinances prior meetings be suspended. Schmitt). Motion failed. 142630 - Cole/Schmitt to be considered and voted for passage at two Roll call vote -Ayes: Five. Nays: Two (Lind, that "an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by amending Chapter 3, General Penalty, 1-3-2 (E) Administrative Fees", be received, placed on file, considered and passed for the second time. Roll call vote -Ayes: Seven. Motion carried. Maria Tiller, Code Enforcement Foreman, explained that this clarifies that administrative fees in this section only pertain to 10 -day notices. Waste can administrative fees start at $100 and end at $500. April 21, 2014 Page 8 142631 - Schmitt/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Five. Nays: Two (Lind, Schmitt). Motion failed. 142632 - Cole/Welper that "an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by amending Title 7, Public Ways & Property, Chapter 7-1-2 Prohibited Acts & Conditions Section B (3) Snow and Ice Removal", be received, placed on file, considered and passed for the second time. Roll call vote -Ayes: Five. Nays: Two (Lind, Hart). Motion carried. Maria Tiller, Code Enforcement Foreman, explained that this eliminates the notice after the first violation. Mr. Hart questioned if this is the same notice as the 24-hour snow warning. Mr. Morrissey asked for clarification on who would receive the notice and will the property owner's be aware of notice. Mr. Lind questioned the procedure. Maria Tiller explained that they have 48 -hours from the time that the snow stops and then an additional 24-hour warning would still be posted. Forest Dillavou, 1725 Huntington Road, spoke in opposition to this ordinance. Jim Chapman, 224 Bertch, spoke in opposition to the ordinance including ice. Patricia King, expressed concern to the snowplows pushing snow on the sidewalks after they have been shoveled. Maxine Tisdale, 438 Cottage St., clarified that the properties need cleaned up. Jack Black, 227 Downing Ave., questioned if the City gets notice if the snow is not removed. Mr. Morrissey asked how the owner gets notified. Maria Tiller, Code Enforcement Foreman, explained that the ordinance states that the property owner has to make a reasonable effort to clean the sidewalk. Jim Walsh, City Attorney, explained that the ordinance is an attempt to balance the safety of the public with the rights of the property owners. 142633 - Lind/Schmitt To table the ordinance. Ayes: Two. Nays: Five (Jones, Morrissey, Welper, Hart, and Cole). Motion failed. 142634 - Cole/Welper that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Two. Nays: Five (Jones, Schmitt, Lind, Hart, Cole). Motion failed. OTHER COUNCIL BUSINESS 142635 - Hart/Welper to instruct Superintendent of Traffic Operations to prepare plans, specifications, form of contract, etc. in conjunction with purchase of Video Detection Cameras for I-380 Ramps at San Marnan Drive and I-380 at Mitchell Avenue, be approved. Voice vote -Ayes: Seven. Motion carried. Sandie Greco, Traffic Operations Superintendent, explained that these cameras replace the loops to control the traffic flow. 142636 - Hart/Welper that plans, specifications, form of contract, etc. in conjunction with purchase of Video Detection Cameras for I-380 Ramps at San Marnan Drive and I-380 at Mitchell Avenue, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. April 21, 2014 142637 - Hart/Welper Page 9 that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with purchase of Video Detection Cameras for I-380 Ramps at San Marnan Drive and I-380 at Mitchell Avenue", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-281. 142638 - Hart/Welper that "Resolution setting date of hearing and bid opening as May 5, 2014; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. in conjunction with purchase of Video Detection Cameras for I-380 Ramps at San Marnan Drive and I-380 at Mitchell Avenue", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-282. 142639 - Cole/Schmitt to instruct Community Planning & Development Director to prepare plans, specifications, form of contract, etc. in conjunction with Asbestos Abatement for the following properties: 3137 Independence Avenue, 2375 Independence Avenue, 4012 Leversee Road, and 425 Almond Street, be approved. Voice vote - Ayes: Seven. Motion carried. 142640 - Cole/Schmitt that plans, specifications, form of contract, etc. in conjunction with Asbestos Abatement Services for the following properties: 3137 Independence Avenue, 2375 Independence Avenue, 4012 Leversee Road, and 425 Almond Street, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 142641 - Cole/Schmitt that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with Asbestos Abatement Services for the following properties: 3137 Independence Avenue, 2375 Independence Avenue, 4012 Leversee Road, and 425 Almond Street", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-283. 142642 - Cole/Schmitt that "Resolution setting date of hearing and bid opening as May 5, 2014; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. in conjunction with Asbestos Abatement Services for the following properties: 3137 Independence Avenue, 2375 Independence Avenue, 4012 Leversee Road, and 425 Almond Street", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-284. ORAL PRESENTATIONS Randy Herod, 111 Highland Blvd., expressed concern with the animal control site and budget. James Hart, Waterloo, expressed concern with noise and sound ordinances. Jack Black, 227 Downing Ave., asked that the parking meters on the north and east side of the church be removed. David Dryer, 3145 W. 4th Street, questioned the amount of properties that the City owns that asbestos has to be removed, the need for performance bonds, and memorials on the road. Jim Walsh, City Attorney, explained that the performance bond is intended to make sure that the financial responsibility of the contractor during the contract period is upheld. 142643 - Hart/Welper that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. April 21, 2014 Page 10 ADJOURNMENT 142644 - Hart/Welper that the Council adjourn at 6:59 p.m. Voice vote -Ayes: Seven. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director CITY OF WATERLOO Council Communication City Council Meeting: Prepared: Dept. Head Signature: # of Attachments: 1 SUBJECT: Submitted by: April 28, 2014 April 21, 2014 Proclamation: Designating May 2 and 3, 2014 as Poppy Days. Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: CITY OF WATERLOO, IOWA PROCLAMATION WHEREAS, the annual sale of buddy poppies by the Veterans of Foreign Wars of the United States has been officially recognized and endorsed by governmental leaders since 1922; and WHEREAS, V.F.W. buddy poppies are assembled by disabled veterans and the proceeds of this worthy fund-raising campaign are used exclusively for the benefit of disabled and needy veterans; and WHEREAS, the basic purpose of the annual sale of buddy poppies by the Veterans of Foreign Wars is eloquently reflected in the desire to "honor the dead by helping the living". NOW, THEREFORE, I, Buck Clark, Mayor of the City of Waterloo, Iowa, do hereby urge the citizens of this community to recognize the merits of the cause by contributing generously to its support through the purchase of buddy poppies on Friday and Saturday, May 2 and 3rd, 2014, the days set aside for the distribution of these symbols of appreciation for the sacrifices of our honored dead. I urge all citizens to wear a buddy poppy as mute evidence of our gratitude to the men and women of this country who have risked their lives in defense of the freedoms, which we continue to enjoy as American citizens. IN WITNESS WHEREOF I have hereunto set my hand and caused the Seal of the City of Waterloo, Iowa to be affixed this 28th day of April 2014. ATTEST: Buck Clark Mayor CITY OF WATERLOO Council Communication City Council Meeting: April 28, 2014 Prepared: April 22, 2014 Dept. Head Signature: el/L(1_ # of Attachments: 1 SUBJECT: Proclamation stating (in one proclamation): • May 2014 as Bike Month; • May 7, 2014, as Bike to School Day; • May 12 - 16, 2014, as Bike to Work Week; • May 16, 2014 as Bike to Work Day. Submitted by: Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: CITY Of WATERLOO, IOWA WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, PROCLAMATION The Cedar Valley Bicycle Collective is part of our growing community of bicycle enthusiasts; and In 1956 the League of American Wheelmen designated the month of May as National Bicycle Month. The League of American Bicyclists is now the sponsor; and Bicycling is not only a recreational activity, but also an aerobic and toning exercise suitable for one's fitness and health regimen, as well as an energy-saving, cost-cutting and environmentally friendly method of transportation; and the City of Waterloo and the surrounding Cedar Valley is home to a beautiful trail system; and Waterloo has been designated a bike -friendly community, a Complete Streets community, and has adopted the City of Waterloo Bicycle Master Plan. Now', THEREFORE, I, Buck Clark, Mayor of the City of Waterloo, do hereby proclaim MAY 2014 AS BIKE MONTH MAY 7Th AS BIKE TO SCHOOL DAY MAY 12 THROUGH 16, 8014, AS BIKE TO WORK WEEK MAY 16, 2014, AS BIKE TO WORK DAY in Waterloo and encourage our citizens to recognize the importance of bicycle safety and to participate in bicycling activities during the month of May as well as throughout the year. iN WITNESS 1EE Es I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 28th day of April2014. ATTEST: City of Waterloo Finance Committee Open Invoice Report For April 28 2014 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, April 25, 2014 EFT Transactions: 1,262,150.56 Subtotal - as of Monday, April 28 2014 1,262,150.56 Workers Compensation Issued by TPA Gross Payroll Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's 27,243.50 323,209.44 'Bill Payment Total - Monday, April 28 2014 1,612,603.50 Payment to Council members or reg.., ktities: $o.00 Gity of Waterloo Bill Payments Bill Date 4/28/2014 Banking Date 4/29/2014 Prepared by: RH Journal Number 1341 Fund Amount Fund Amount for formula 010 327,833.45 010 1 $ 327,833.45 101 0.00 101 1 0.00 200 12,871.95 200 1 12,871.95 205 212,485.64 205 1 212,485.64 224 107,613.00 224 2 107,613.00 266 8,909.22 266 1 8,909.22 283 2,367.97 283 3 2,367.97 290 3,138.46 290 1 3,138.46 291 291 1 0.00 407 1,418.56 407 4 1,418.56 409 1,496.57 409 4 1,496.57 410 612.25 410 4 612.25 411 19,214.62 411 4 19,214.62 412 20,565.40 412 4 20,565.40 413 116,795.45 413 4 116,795.45 423 0.00 423 6 0.00 424 0.00 424 1 0.00 426 1,027.58 426 1 1,027.58 520 110,929.76 520 5 110,929.76 521 252.00 521 5 252.00 525 255,247.43 525 1 255,247.43 610 25,747.21 610 4 25,747.21 612 33,624.04 612 4 33,624.04 900 0.00 900 1 0.00 WAR 1,262,150.56 1,262,150.56 juornal total 2,524,301.12 $ 2,524,301.12 1 $ 821,513.73 WAR formula (1,262,150.56) 2 107,613.00 3 2,367.97 Approved check total 1,262,150.56 4 219,474.10 5 111,181-76 6 0.00 wld amount Bank Acct (RB)OVRNT $ 821,513.73 To: (RB) ACCTS PYBL I (RB) CDBG 107,613.00 No bank)ng i(USB)HOUSE 2,367.97 (RB)GOB 219,474.10 i., J (RB)SEW 111,181.76 (h/YW $ 1,262,150.56 4/29/2014 forms bill banking net.xlsx 042814 2 005'11 , $ 1,262,150.56 APPLICANT'S NAME: APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S ADDRESS: mayy e nrey (Pon,5100vough 11v -e Hy -Net.) 2K?4 fl Sborcuc h r\ve APPLICANT'S PHONE #: 9 - L 3 3 32_ LQ ANTICIPATED DATE OF VARIANCE: NAME OF EVENT: Spy- Spy � i 1 Fu nd raos -�t5� flIJ ' I syn TIMES OF DAY OF VARIANCE: - 1 9-0 GEOGRAPHICAL LOCATION OF VARIANCE: 2S 2)/-1- xray -FC N -e T hitrsdcy 5/ 1 /14 L. DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: 1 OCA t4, . PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. n ci Icy jh� uv 1-k h SOW -1d (S1S}e h'1 in -the \\I -\J pr 1tno ke Ricis96raci9 14y=Ntee 1 hvee\ is vYlarne -Fpr Cnap(orss a� RU --1S • CITY COUNCIL ACTION: APPROVAL: /r-7lwi4 Date Police Dept. Recomm APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: o 9,A- Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-286 RESOLUTION GRANTING REQUEST OF MARY E. DREY FOR A VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, Mary E. Drey is requesting a variance to the Noise Ordinance on May 1, 2014, from 4:30 to 7:30 p.m., in conjunction with a Springtime Party Fundraiser for Autism event to be held at the Hy -Vee parking lot located on Anborough Avenue, including a band/DJ and the use of a PA system, and WHEREAS, said event will exceed the limits of the Ordinance No. 3094, Noise Ordinance, and WHEREAS, said Mary E. Drey has made formal application for a variance effective May 1, 2014, from 4:30 to 7:30 p.m., together with recommendation and approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Mary E. Drey for a variance to Ordinance No. 3094, Noise Ordinance, on May 1, 2014, from 4:30 to 7:30 p.m., in conjunction with a Springtime Party Fundraiser for Autism event to be held at the Hy -Vee parking lot located on Ansborough Avenue, including a band/DJ and the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 28th day of April, 2014. nest . Clark, Mayor ATTEST: Suzy Schar- , CMC City Clerk APPLICANT'S NAME: APPLICATION FOR VARIANCE TO NOISE ORDINANCE et Pk; )) tS APPLICANT'S ADDRESS: 3 1 r r-; -to, CI14)0V+-40A APPLICANTS PHONE #: 3(9---V3-- 403(0 ANTICIPATED DAI"L OF VARIANCE: ! r l (� L ) 9Q / `T 1 NAME OF EVENT: JOjC; 0 -S12 -U/1 k—Kk/ /%(' r UCS_+� (�'1 � J N � TIMES OF DAY OF VARIANCE: Cf01,_ Vt i ;:J0,14- (( GEOGRAPHICAL LOCATION OF VARIANCE: CO VTh4p i ( &KV) cL(kci shiTurrosa) 50e)±,14 f--6 6 v-12- ktki b/idao DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: SO -Pee_ 1r- a.c rczcs PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYS I"EM, ETC. k a mcg c t cx-L 11 r� I aktcl ck>u.)1L/ ry\k, a c f Ls),cia 'is 3/9 � ios a�1� y- c/oil__-n I*ers , EI 910,0 er'f I vt Vi ycti"hbO CITY COUNCIL ACTION: APPROVAL: is Signature —/ 7 mo Date Police Dept. Reconinae c APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-287 RESOLUTION GRANTING REQUEST OF JANET PHILLIS FOR A VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, Janet Phillis is requesting a variance to the Noise Ordinance on May 31, 2014, from 8:00 p.m. to 12:00 midnight, in conjunction with a "55 Years Old and Finally Earned a College Degree" event to be held at 312 Farrington Road, including a band/DJ and the use of a PA system, and WHEREAS, said event will exceed the limits of the Ordinance No. 3094, Noise Ordinance, and WHEREAS, said Janet Phillis has made formal application for a variance effective May 31, 2014, from 8:00 p.m. to 12:00 midnight, together with recommendation and approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Janet Phillis for a variance to Ordinance No. 3094, Noise Ordinance, on May 31, 2014, from 8:00 p.m. to 12:00 midnight, in conjunction with a "55 Years Old and Finally Earned a College Degree" event to be held at 312 Farrington Road, including a band/DJ and the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 28th day of April, 2014. Er(iLy nest G. Clark, Mayor ATTEST: Suzy Schares, CMC City Clerk APPLICANT'S NAME: APPLICANT'S ADDRESS: APPLICANT'S PHONE #: APPLICATION FOR VARIANCE TO NOISE ORDINANCE ANTICIPATED DATE OF VARIANCE: NAME OF EVENT: 7— TIMES OF DAY OF VARIANCE: GEOGRAPHICAL LOCATION OF VARIANCE: 7/5 „,�,e.��,�12 7 /674-1e_% A) DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: i/tetele PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. CITY COUNCIL ACTION: APPROVAL: DENIAL: Appli Ys Signa e Applic is Signa e —7,51;c7?o7 Date Police Dept. Reco APPROVAL: DENIAL: dation DECIBEL LEVEL: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-288 RESOLUTION GRANTING REQUEST OF GEORGE AND LORETTA RYAN FOR A VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, George and Loretta Ryan are requesting a variance to the Noise Ordinance on July 5, 2014, from 12:00 noon to 10:00 p.m., in conjunction with a Family 50th Anniversary event to be held at 715 Riverside Drive, including the use of a PA system, and WHEREAS, said event will exceed the limits of the Ordinance No. 3094, Noise Ordinance, and WHEREAS, said George and Loretta Ryan have made formal application for a variance effective July 5, 2014, from 12:00 noon to 10:00 p.m., together with recommendation and approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of George and Loretta Ryan for a variance to Ordinance No. 3094, Noise Ordinance, on July 5, 2014, from 12:00 noon to 10:00 p.m., in conjunction with a Family 50th Anniversary event to be held at 715 Riverside Drive, including the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 28th day of April, 2014. ATTEST: Suzy Scha City Cler es, CMC Erne-st G. C ark, Mayor APPLICANT'S NAME: APPLICANT'S ADDRESS: APPLICANT'S PHONE #: APPLICATION FOR VARIANCE TO NOISE ORDINANCE ciNQI-\ceRs, Cancevr Sa at -70 1 Linivt rsj Ave_ 3/-). 07f ANTICIPATED DATE OF VARIANCE: /20)01z,/ NAME OF EVENT: e Icuv r I TIMES OF DAY OF VARIANCE: f 0 On — r M) i n l 1,1 GEOGRAPHICAL LOCATION OF VARIANCE: GLcu k Cot UiTh (o(1ec DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: LES s PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. ) (11/1 n wt, n iitLiv,75 Gve r ft(' c P/- sr 5ouyva 51--c rv) 1 i ve irld1 Lt,S) 0 6 (A-iv)p , F) r -e L-(.2 0 r C. al-- /Dprvi CITY COUNCIL ACTION: APPROVAL: DENIAL: Police Dept. Recommend. 'on APPROVAL: DENIAL: DECIBEL LEVEL: / ) Q P-- Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-289 RESOLUTION GRANTING REQUEST OF AMERICAN CANCER SOCIETY FOR A VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, the American Cancer Society is requesting a variance to the Noise Ordinance on June 20, 2014 from 12:00 noon to midnight, in conjunction with the Relay For Life of Black Hawk County event to be held at Hawkeye Community College Campus, including a band/DJ and the use of a PA system, and WHEREAS, said event will exceed the limits of the Ordinance No. 3094, Noise Ordinance, and WHEREAS, said American Cancer Society has made formal application for a variance effective June 20, 2014 from 12:00 noon to midnight, together with recommendation and approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of the American Cancer Society for a variance to Ordinance No. 3094, Noise Ordinance, on June 20, 2014 from 12:00 noon to midnight, in conjunction with the Relay For Life of Black Hawk County event to be held at Hawkeye Community College Campus, including a band/DJ and the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 28th day of April, 2014. r / f ErnesG. Clark, Mayor ATTEST: Suzy Scres, CMC City Clerk APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: P i Y2v 1, no p Pts o c f at -ti o tft I v c APPLICANT'S ADDRESS: 22 7) C o m wie APPLICANT'S PHONE #: 2' /C21 - 2-,c1 t - L f L -t 10 ANTICIPATED DATE OF VARIANCE: M otk-- t 972 D 11-1 - ©r,±+- 2 1 � 2 01 c._( NAME OF EVENT: ")5 t c i C (DO c ev-t-S W -metol , inq c.Pe # s 0 vi pctvt kes. TIMES OF DAY OF VARIANCE: GEOGRAPHICAL LOCATION OF VARIANCE: iz i tL v L bo Aro (21,11 -t- h A -l -k-{, °kn t Gy-pPt otzci. . WPsf y 1 dim & C -ed o v- eve r DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: 2G�CJ X22 i - PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. R ivE' -L-cc f�vn(�V� � �lrt E -��e r-- 22 Covyim-e ri Cil s+v-& F"cA cA5 p1GL1,vQ) I PA- 5'.4S i-rn r Conc-ev+S yy.ecirl,,nor., Oeolol, o ✓1 s et) p- p o r cn-t-.e S -F- i y --e vv 0 ,- s S CITY COUNCIL ACTION: APPROVAL: Ca/m/26 (f4-4.PeJQ Applicant's Signature Date Police Dept. Recom nda ion APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: I_./';) Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-290 RESOLUTION GRANTING REQUEST OF RIVERLOOP ASSOCIATION INC. FOR A VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, the RiverLoop Association Inc. is requesting a variance to the Noise Ordinance from May 3, 2014 through October 31, 2014 from 10:00 a.m. to 12:00 midnight, in conjunction with musical concerts, wedding receptions and private parties held at the RiverLoop Amphitheatre, including a band/DJ and the use of a PA system, and WHEREAS, said event will exceed the limits of the Ordinance No. 3094, Noise Ordinance, and WHEREAS, said RiverLoop Association Inc. has made formal application for a variance effective May 3, 2014 through October 31, 2014 from 10:00 a.m. to 12:00 midnight, together with recommendation and approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of the RiverLoop Association Inc. for a variance to Ordinance No. 3094, Noise Ordinance, from May 3, 2014 through October 31, 2014 from 10:00 a.m. to 12:00 midnight, in conjunction with musical concerts, wedding receptions and private parties held at the RiverLoop Amphitheatre, including a band/DJ and the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 28th day of April, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Sch. CMC City Cler Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERL IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 . TEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: April 28, 2014 Prepared: April 18, 2014 Dept. Head Signature: # of Attachments: 3 SUBJECT: CLURA application for tax exemptions for new single family home construction located at 2018 Ansborough Ave., Waterloo, Iowa 50701. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CLURA application from MB Rentals II LLC for the construction of a new single family home located at 2018 Ansborough Ave., Waterloo, Iowa 50701, Valued at $154,000 and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the City Limits Urban Revitalization Area Plan. ADDRESS 2018 Ansborough Ave., Waterloo, Iowa 50701 LEGAL DESCRIPTION The East 140 feet of Lot no 1, except the north 142 feet thereof in Park View Gardens, Waterloo, Black Hawk County, Iowa Expenditure Required: N/A Source of Funds: N/A Policy Issue: CLURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Voelker, Associate Planner CITY WEBSITE: www.ci.waterloo.ia,us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer • CITY LIMITS URBAN REVITALIZATION APPLICATION 1/ FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR,TWO FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY Off WATERLOO. 0 The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed e two family dwellings (single family homes or duplex/twin homes) that meet the following criteria: -:i - 1. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community aiming & Development Department.) 2. This application must be filed with City prior to the 1st working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the Cty Council. Projects started prior to the adoption date of July 18, 2011 do not qualify. A NAME: ADDRESS: TELEPHONE:si9-;3/--/-191(e fpia 3 P/r jit LN DATE: /-17 A. What is the Address of the property being improved? 2_0 /}/) z1 6)4Ju Vse 142* What is the Legal Description of the property? (May be available at County Recorder's Offi on 2"d floor of the Courthouse) }1 /)Ov/J/ievv c - dehS /-J n(A/ /L/ = 7 L)j B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes to qualify) C. City of Waterloo Building and Inspections Department Information: 4° t Permit Number:Wn � C 3 Li Li Date permit was issued: 1 D. What was the cost of the new construction? E. Estimated or actual date of completion of this new construction? Total permit(s) valuation: /Y O0 0 Mai( zoi4 CITY OF WATERLOO APPROVED DENIED DATED: 4Z4's —14 - RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DENIED DATED: Tami McFarland Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 1 of 1 WI MN 11 1 if Doc ID: 004711460001 Type: GEN Kind: WARRANTY DEED Recorded: 02/15/2012 at 03:36:41 PM Fee Mit: $33.60 Pape 1 of 1 Revenue Tax: $21.60 Black Hawk County Iowa JUDITH A MCCARTHY RECORDER File2012-00015133 *GES Prepared By: Eric W. Johnson, P.O. Box 178, Waterloo, IA 50704-0178 (319)234-1766 After Recording Return To: Eric W. Johnson, P.O. Box 178, Waterloo, IA 50704-0178 MB Rentals II 4833 Winghaven Address Tax Statement to:) /UPAXI KAX, LLC,X)60434augtstaceaitalae, Waterloo, IA 50701 WARRANTY DEED For the consideration of One ($1.00) Dollar and other valuable consideration, William R. Kauten and Marlys C. Kauten, husband and wife, do hereby Convey to kkodi x:l utai6, LLC, the following described real estate in Black Hawk County, Iowa: MB Rentals I I , The East One Hundred Forty (140) feet of Lot No. One (1), except the North One Hundred Forty-two (142) feet thereof, in "Park View Gardens", in Black Hawk County, Iowa. Grantors do Hereby Covenant with grantees, and successors in interest, that grantors hold the real estate by title in fee simple; that they have good and lawful authority to sell and convey the real estate; that the real estate is free and clear of all liens and encumbrances except as may be above stated; and grantors Covenant to Warrant and Defend the real estate against the lawful claims of all persons except as may be above stated. Each of the undersigned hereby relinquishes all rights of dower, homestead and distributive share in and to the real estate. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, and as masculine or feminine gender, according to th context. Dated: 2- State of Florida County of )ss Note: Base map data source is Black ...way. This map does not represent a survey, no lability is woad Nr the accuracy of the data delineated herein either expressed or Implied by Black Hawk County. Me Blade Hawk County Assessor, or thele employees. The City of Waterloo makes no warranty, express or impkee as to Me accuracy of the information shown M's on map, and expressly disclaims kadTdy Nr Or. accuracy thereof. Users should refer to official pats,m, recorded deeds, etc. located at the Black Hayswk County Assessor's Office for compete end accurate information Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-291 RESOLUTION APPROVING APPLICATION WITH MB RENTALS, II, LLC FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW SINGLE FAMILY HOME VALUED AT $154,000.00 FOR PROPERTY LOCATED AT 2018 ANSBOROUGH AVENUE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, MB Rentals, II, LLC has submitted an application dated April 17, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions on the construction of a new single Family home valued at $154,000.00 for property located at 2018 Ansborough Avenue, more fully described as follows: The East One Hundred Forty (140) feet of Lot No. One (1), except the North One Hundred Forty-two (142) feet thereof, in "Park View Gardens", in Waterloo, Black Hawk County, Iowa; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and, WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such construction is eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. PASSED AND ADOPTED this 28th da f April, 2014. ATTEST: 1vCPO-0 Suzy Sc ares, CMC City Cl rk Ernest G. Clark, Mayor TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _± BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010 03 8400 1346 6200-L 19603- opy - Department NAME(S) AND POSITION(S): Michelle Weidner, CFO DATE: 4/23/2014 NAME OF CLASS / MEETING: Iowa Governmental Roundtable DESTINATION: Des Moines, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 5/13/2014 RETURN DATE: 5/13/2014 DATE(S) OF MEETING: 5/13/2014 PURPOSE OF TRAVEL: Continuing education for CPA license. Includes updates from Iowa Auditor of State, GASB Chair, new pension standards, public bidding and bond post -issuance compliance. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 250.00 REGISTRATION 50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 300.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010 03 8400 1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 300.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Ji cr,/2 DEPARTMENT HEAD -2rfy DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST d , MAYOR DAT I TRAVEL REQUEST CITY OF WATERLOO c, (IA6tA.A-D tv. C o t,0,l i'.l t, 4{46'400', ;a:.. 00', 171, 1,1,1 it 51. `Z?") 1 FINANCE DEPT. LINE ITEM USED FY /`1 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010 03 8400 1346 )CQ -LZ (i)3 Copy - Department NAME(S) AND POSITION(S): Michelle Weidner, CFO DATE: 4/23/2014 NAME OF CLASS / MEETING: Iowa Governmental Roundtable DESTINATION: Des Moines, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 5/13/2014 RETURN DATE: 5/13/2014 DATE(S) OF MEETING: 5/13/2014 PURPOSE OF TRAVEL: Continuing education for CPA license. Includes updates from Iowa Auditor of State, GASB Chair, new pension standards, public bidding and bond post -issuance compliance. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 250.00 REGISTRATION 50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 300.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010 03 8400 1346 x GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ 300.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO i,�.�''ul DEPARTMENT HEAD DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR e 0,10/4f DAT TRAVEL REQUEST CITY OF WATERLOO 411 tr.(O�/) FINANCE DEPT. STAFF ONLY LINE ITEM USED die) 3 ,/ Lit,O 5 i3Y-67 7 FY :, BUDGETED SS EU(j, ✓' EXPENDED YTD i& Lt THIS REQUEST LEFT AFTER THIS REQUEST z(7714-1 DATE Ori 'nal - Clerk/Finance 7/71.,J Copy - Department NAME(S) AND POSITION(S): Paul Huting, Leisure Services Director DATE: April 7-9, 2014 NAME OF CLASS / MEETING: Iowa Park and Recreation Association Conference DESTINATION: Cedar Rapids, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 4/7/2014 RETURN DATE: 4/9/2014 DATE(S) OF MEETING: 4/7-9/2014 PURPOSE OF TRAVEL: To attend the Iowa Park and Recreation Association Spring Conference. We host this conference in Waterloo on a rotating basis so we need to be represented. I serve on statewide committees that will meet during the conference. C AMENDED REQUEST DUE TO ADDITION ERROR WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ NA YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo PRIVATE VEHICLE ESTIMATE OF COST: 250.00 LODGING 50.00 MEALS 225.00 REGISTRATION MILEAGE/FUEL 36.00 TOTAL FOR ALL: $ 561.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-4100-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 0 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST 4?"4" DEPARTMENT H A MAYOR /' DATE DAT K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2014 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1105-1346 40,7 /76/ Copy - Department NAME(S) AND POSITION(S): Records Manager Wendy Drinovsky DATE: April 14, 2014 NAME OF CLASS / MEETING: 2014 Shieldware Conference DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 7,2014 Return Date: May 8,2014 DATE(S) OF MEETING: May 7-8,2014 PURPOSE OF TRAVEL: Captain Mohlis is requesting authorization to send Records Manager Wendy Drinovsky to the 2014 Shieldware Conference at the Ramada Tropic Resort Convention Center on May 7-8, 2014 in Des Moines, Iowa. The Waterloo Police Department uses Shield technology products for CAD, RMS, Mapping, NCIC, Mobile, Paging, Faxing, E911 Interface, and Pictometry Interface. This 2- Day conference is an update into the newest technology for users of Sheildware. A city vehicle will be required to drive to the training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $75.00 LODGING $60.00 MEALS $0.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 185.00 Rental car PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 185.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE NAAL gg, DATE s� TRAVEL REQUEST CITY OF WATERLOO v"diCvl 0 6-> b/kiZ 647%46 6 FINANCE DEPT. LINE ITEM USED FY _2014_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 7.i;Coc /4 s45 64 Copy - Department NAME(S) AND POSITION(S): Inv. Shawn Monroe and Inv. Erin Hageman DATE: April 15, 2014 NAME OF CLASS / MEETING: Marijuana Testing School DESTINATION: Ankeny, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 2, 2014 Return Date: June 5, 2014 DATE(S) OF MEETING: June 2-5,2014 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Inv.'s Monroe and Hageman to the Marijuana Testing School on June 2- 5, 2014 in Ankeny, Iowa. This school is put on the by the Division of Criminal Investigation Crime Lab will certify Crime Lab personnel in the testing process of Marijuana. Inv.'s Monroe and Hageman are both assigned to the Waterloo Police Crime Lab and this class is a necessary job function for the Crime Lab Investigators. This class was approved by Council on 3/24/15 and was to be held March 31 -April 3, 2014 but was cancelled due to a family death of one of the instructors. It has now been re -scheduled for the above listed dates. A city vehicle will be used to travel to the state lab for this school. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $750.00 LODGING $300.00 MEALS $0.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1150.00 Rental car PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 575.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEFRTMt EAD MAYOR DATE Jof/ TRAVEL REQUEST pea, CITY F WATERLOO li -014s k.-, ' -dtv k& (0-56L- t +V :6-n. %'? 1(?, 0,131,i (' FINANCE DEPT. LINE ITEM USED FY _2014_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 46,64(2 ;.O. 0/ 6/6-a '.- »7t) Copy - Department NAME(S) AND POSITION(S): Inv. Shawn Monroe & (1) Unknown Officer DATE: March 12, 2014 NAME OF CLASS / MEETING: Marijuana Testing School DESTINATION: Ankeny, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 31, 2014 Return Date: April 3, 2014 DATE(S) OF MEETING: March 31 -April 3, 2014 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Inv. Shawn Monroe and an Unknown Officer DCI Marijuana Testing School on March 31-April3, 2014, in Ankeny, Iowa. This conference, which is put on by the State of Iowa Division of Criminal Investigation Lab will certify Crime Lab personnel in the testing process of marijuana. Inv. Monroe is currently assigned to the Crime Lab and the other Officer who has yet to be named will fill a vacancy in the crime lab. This class is necessary for Crime Lab Officers to perform their necessary job functions and has not been offered for several years. There is no registration cost. The only cost to the city of Waterloo will be lodging, meals, and fuel. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 750.00 LODGING $300.00 MEALS $0.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1150.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 575.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL-- TO THE CITY OF W TERLOO DEPA1R-TMENT HEAD DATE 3 --2_44 -1 L DATE CITY OF WATERLOO Council/Committee Communication Committee Meeting: April 28, 2014 Prepared: April 21, 2014 Dept. Head Signature:d:. # of Attachments: 0 SUBJECT: Re -appointment of Dan Bigler to the ADA Compliance Commission. Submitted by: Mayor Buck Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: Mr. Bigler's 2"d term will expire 3/14/17. Approval CITY OF WATERLOO Committee Communication f' Committee Meeting: April, 2014 Prepared: April 15, 2014 Dept. Head Signature: a ,,,,,,k.. (7_,,,_) # of Attachments: 0 SUBJECT: Re -appointment of Kathryn Payne to 2nd term on the General Contractors Board of Licensing, Examiners and Appeals. Submitted by: Mayor Buck Clark Recommended City Council Action: Approval Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: • Ms. Payne's 2nd term will expire 11/1/2016. RIGHT OF WAY BONDS FOR COUNCIL APPROVAL APRIL 28, 2014 CONSTRUCTION BOND (EXPIRES 4/30/15) AMOUNT: $5,000.00 IA 568783 IA 596008 61719969 IA 5944558 DENNY'S CONCRETE, INC. & IOWA WALL VOGEL IRRIGATION D.C. CORPORATION BLACK HAWK CONTRACTNG & DEVELOPMENT 95 BA K037 4 NINO F. 58435266 IA 599391 55-193385 RL10461917 SAWING DBA ROOF COSTARELLA DBA CHRISTENSEN BUILDING DENNIS C. CHRISTENSEN SEEHASE MASONRY, INC. DONNA L. NELSON & VERNER D. NELSON JUSTIN QUINT DBA JQ CONSTRUCTION , LLC RICK KITE INDEPENDENCE, WATERLOO, WATERLOO, DEVELOPMENT, LLC WATERLOO, IA & REMODELING & REPAIR CEDAR FALLS, IA CEDAR FALLS, IA SUMNER, IA WATERLOO, IA WATERLOO, IA JESUP, IA IA IA IA CITY OF WATERLOO Council Communication Council Meeting: March 10, 2014 Prepared: February 27, 2014 Dept. Head Signature. 6).57vutiGK--®. # of Attachments: SUBJECT: Purchase of a seven (7) 12 -Lead Cardiac Monitors Submitted by: Pat Treloar, Chief of Fire Services Recommended City Council Action: Preliminarily approve the plan, specification, etc. and taking of bids and set the date of hearing and bid opening as April 28, 2014. Summary Statement: Waterloo Fire Rescue has received a $150,000.00 grant from the Black Hawk Gaming Association to assist with the purchase of these cardiac monitors. Our current monitors are 10 years old and are in need of replacement. Expenditure Required: 'IBD Source of Funds: Grant/412.12.1410.2117 Policy Issue Alternative Background Information: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-292 RESOLUTION CONFIRMING APPROVAL OF SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE PURCHASE OF SEVEN (7) 12 -LEAD CARDIAC MONITORS. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Chief of Fire Services of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of Seven (7) 12 -Lead Cardiac Monitors, in the City of Waterloo, Iowa, and WHEREAS, said Chief of Fire Services did file said preliminary specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of Seven (7) 12 -Lead Cardiac Monitors, which were preliminarily approved by Resolution No. 2014-178 on March 10, 2014, and WHEREAS, a public hearing, upon notice, was held on April 28, 2014. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of Seven (7) 12 -Lead Cardiac Monitors, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 28th day of April, 2014. Kt4e Agi7 rnest G. Clark Mayor ATTEST: y Scha es, CMC City Cler Purchase of Seven (7) 12 -Lead Cardiac Monitors April 28, 2014 Bid Tab Estimate $210,000.00 Bid Security Not Required Bidder Bid Security Bid Amount Phillips Medical Systems 3000 Minuteman Rd. Bldg. 3, 1 tFloor Andover, MA 01810 N/A $172,313.27 Physio -Control, Inc. 11811 Willow Road, NE Redmond, WA 98052 N/A $219,829.80 Zoll Medical 269 Mill Rd. Chelmsford, MA 01824 N/A $185,382.12 Purchase of Seven (7) 12 -Lead Cardiac Monitors April 28, 2014 Bid Tab Estimate $210,000.00 Bid Security Not Required Bidder Bid Security Bid Amount Phillips Medical Systems 3 000 Minuteman Rd. Bldg. 3, 1st Floor Andover, MA 01810 N/A ; i ( r Physio -Control, Inc.Cs-011811 Willow Road, NE Redmond, WA 98052 N/A �, [� �, Zoll Medicali 269 Mill Rd. Chelmsford, MA 01824 N/A t Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-293 RESOLUTION AUTHORIZING TO PROCEED IN CONJUNCTION WITH THE PURCHASE OF SEVEN (7) 12 - LEAD CARDIAC MONITORS. WHEREAS, by Resolution No. 2014-292, specifications, bid document, form of contract, etc., in conjunction with the Purchase of Seven (7) 12 -Lead Cardiac Monitors, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on April 28, 2014 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said purchase proceed in accordance with said specifications. PASSED AND ADOPTED this 28th day of April, 2014. 764, E est G. Clark, Mayor ATTEST: \,(),C6A41) C/ Suzy Sch res, CMC City Cle k Council Communication City Council Meeting: April 28, 2014 Prepared: April 21, 2014 Dept. Head Signature: Number of Attachments: SUBJECT: Mini -Grant Approval Submitted by: Aaron Buzza Recommended City Council Action: Approve CVB Board recommendations for funding of hotel -motel tax mini -grant applications in the following amounts: Iowa Foster & Adoptive Parents Association: $2,400 Waterloo Softball Association: $2,220 Youth Sports Foundation: $2,100 Summary Statement: The applications were reviewed and scored by the CVB Board. The score and the percentage of the total possible score that represents was used to determine the recommended funding. Expenditure Required: $6,720 Source of Funds: Hotel -motel tax grant funding Policy Issue: None Alternative: Do not fund Background Information: None GRANT REVIEW — Mini Grant Organization: Iowa Foster & Adoptive Parents Association Project(s) Overview: Iowa Foster & Adoptive Parents Association (IFAPA) is a statewide organization that supports foster and adoptive families and provides training, support and resources to benefit foster and adopted children. IFAPA hosts an annual conference for foster, adoptive and kinship parents. The statewide conference used to move around the state, but established itself in Des Moines in the mid-1990s. A second training conference was added, and Waterloo is set to be a host for the fall conference this coming October. This is the first time the organization will be hosting a second conference, so there is no history to draw from, but they expect to draw between 250-300 people for the two-day event. This is an event that was pursued by Paige and potential for grant funding was something that was very interesting and unusual for IFAPA staff. They were originally thinking of Cedar Rapids, but the timing of Paige's contact and the opportunity for grant funding pointed them in our direction. Summary of Use of Funds: Grant funds will be used to assist with renting meeting space for the conference. Reducing the cost for the meeting space will allow for IFAPA to both reduce costs for participants to attend and pursue more national -level speakers for the event. Summary & How Application Relates to Goals: Goal 1: Drive overnight stays in Waterloo The event probably will lead to one to two night stays for most of those participants from out of town. Some may stay as many as three nights. Based on their experience with their conference in Des Moines, they have a good track record of hotel use. There are 7,000 potential attendees (adoptive/foster families in Iowa) and only 143 are in Black Hawk County, so the vast majority of those coming to the event will be staying at least one night. The timing is excellent, too, as October is a good month for bringing in events like this. Goal 2: Support & reward active partners who serve/drive visitors to Waterloo This is a first-time event, and the first time we've had the opportunity to work with IFAPA. They will be serving/driving visitors to Waterloo this year. Going forward, we would expect that this fall conference could return to Waterloo on a regular basis. Goal 3: Support organizations and activities that have a positive impact on Waterloo Bringing families from across Iowa will have a very positive impact. On a bigger scale, the training and education allows for support of adoptive/foster families locally and across the state, so young people of our community will see a long-term benefit from the training and opportunities presented by this conference. Goal 4: Provide seed money for new ideas/projects This is the first year of the IFAPA fall conference. Goal 5: Provide assistance in marketing outside Black Hawk County As noted above, just a very small percentage (2%) of foster and adoptive families in Iowa reside here in Black Hawk County. They've done a nice job outlining how they get the word out, and all of their marketing is statewide. Waterloo Hotel -Motel Tax Year -Round (Mini) Grant Application Entire application MUST be typed and every question must be answered fully Total Request: $3,000 Total Project Cost $48,250 Contact Information Name of organization: Iowa Foster and Adoptive Parents Association (IFAPA) Check payable to (if different than above): Same as above FEIN Number: 51-0194749 Name & Date of project/event: IFAPA Fall Conference for Foster, Adoptive and Kinship Parents; October 17-18, 2014 Contact person: Hiliary Burns, Training Coordinator Address: 6864 NE 14th Street; Suite 5 City: Ankeny State: Iowa Zip: 50023 Phone number: 515-289-4224 Email: hburns@ifapa.org Organization web address: www.ifapa.org Organizational/Background Information What is the mission of your organization? The Iowa Foster and Adoptive Parents Association empowers, supports and advocates for foster, adoptive and kinship families in Iowa. IFAPA provides training, peer support and resources to promote safety, permanency and well-being for Iowa's children. How does your organization benefit the community? Children living in foster care have many challenges (behavioral, emotional, psychological, educational, and physical) that can place strain on a community. IFAPA provides quality educational supports and resources to foster, adoptive and kinship parents living in Waterloo, Black Hawk County and across Iowa. When foster, adoptive and kinship parents are well educated they feel more empowered and better able to take on the challenges of the children in their care. IFAPA ensures these parents are able to care for some of Black Hawk County's most vulnerable children and assists foster parents in working with birth parents, schools, human service organizations, the court system, etc. to ensure the children are receiving quality care. IFAPA currently employs a long-time foster parent (30+ years) as one of our Peer Liaisons. Dianna lives in Black Hawk County and provides Peer Support for foster and adoptive parents living in Black Hawk and surrounding counties. She also hosts a monthly support group that provides training and support to 30-40 individuals living in Black Hawk County. How long has your organization been in existence? IFAPA has been serving Iowa's foster, adoptive and kinship families for 41 years. How many staff members and/or volunteers are involved with the organization? IFAPA employs five full time staff members who work in Ankeny and two full time employees who work from their homes in Waverly and Pleasant Hill. IFAPA also employs eleven part time staff members who serve as Peer Liaisons. These individuals work from their homes in the communities of: Cherokee, Lake View, Council Bluffs, Mason City, Elk Run Heights, Quasqueton, Cedar Rapids, Ottumwa, Sperry and Des Moines (two Peer Liaisons live here). Is a member of the Waterloo City Council on your Board of Directors? If yes, please list. No. How does your organization market outside of Black Hawk County? As a statewide organization IFAPA is responsible for providing training and support to foster, adoptive and kinship families in all 99 counties. We have a number of publications that are mailed and/or emailed to the 7,000 foster, adoptive and kinship parents in IFAPA's database which provide information about IFAPA, the training courses and the supports we offer including: three training brochures (Winter/Spring, Summer and Fall), a conference brochure, our weekly e -newsletter called The Weekly Word and our quarterly News and Views newsletter. IFAPA also shares information via our Facebook page and our comprehensive website. Has your organization/business received hotel -motel tax grants previously? If so, please provide a list of projects. No. Have hotel -motel tax grants been received for this project previously? If so, please provide a copy of the completed project evaluation form(s) that were turned in for reimbursement. No. Please attach Proof of Liability Insurance, Board/Management information, IRS Documentation. IFAPA's Proof of Liability Insurance will be sent directly from our insurance provider to the Waterloo Convention and Visitor's Bureau. You will find IFAPA's Board information and IRS Documentation attached. In what manner have you effectively supported or participated with the Waterloo CVB in the last 12 months? Examples include tradeshows, co-op marketing, event bids, etc. While IFAPA has held small trainings (20-25 people) at Waterloo hotels for many years, a change in our contract with the Department of Human Services has provided IFAPA the opportunity to host a second conference outside of Des Moines. Hosting our fall conference in Waterloo will be the first opportunity for IFAPA to work closely with the Waterloo Convention and Visitors Bureau. Project/Event Information Please describe the project and specify the goals for the project. For 41 years, IFAPA has been hosting an annual conference for Iowa's foster, adoptive and kinship parents. In the early years, this conference moved around the state; however with the establishment of permanent office space in Ankeny in the mid-1990s, the conference location was set in Des Moines. With a change in our contract with the Department of Human Services, IFAPA will now be hosting two conferences. We will continue to host in Des Moines during the spring and are looking to host our second conference in October in Waterloo. It is our intention to continue to host our second conference in Waterloo as long as the facilities are able to meet our space and budget needs. As 2014 will be the first year IFAPA has hosted two conferences we are estimating that the conference will draw between 250-300 people to Waterloo. In addition, IFAPA will have between 15-20 speakers (all will be coming from outside of Black Hawk County) at the conference and expects to continue to draw 15-20 exhibitors each day to the conference. Examples of sessions hosted at previous conferences include: • What to Expect When You Didn't Expect to Raise a Child With Special Needs • Aging out the System: Foster Child in Peril • Trauma Doesn't Tell Time • Relevant Skills/Real Stuff: Helping Kids Manage their Decisions, Communication and Anger • Autism Spectrum Disorder: Facts for Families • The Power of High Expectations and Planning for Adult Living, Learning and Working IFAPA's four goals for the project include: • Hosting a conference for 250-300 people that provides participants with high quality trainings that assist them in better parenting the children in their care and provides the opportunity to network with peers and other organizations that can assist them in their role as a foster, adoptive and/or kinship parent. • Working with the Waterloo Convention and Visitors Bureau to provide information to conference participants as to area attractions, restaurants, etc. they can use during their time in Waterloo. • Providing timely feedback to the Waterloo Convention and Visitors Bureau about the impact the conference had on the Waterloo community. • Soliciting feedback from conference participates about the conference and the conference location and using that information to inform our 2015 conference planning. Please describe the mechanism for measuring the success of the project goals. Our biggest success will be demonstrating to the Waterloo Convention and Visitors Bureau that we were able to draw between 250-300 people to our conference. Additionally, IFAPA will measure success of the project goals by: • Keeping records of conference registrations to demonstrate number of attendees as well as provide a breakdown of the number of participants who live or do business outside of Black Hawk County. • Keeping records of numbers of individuals staying at the conference hotel during the conference period. • Providing conference participants with an evaluation (both in their conference packet as well as an opportunity to follow up via email at a later date) measuring their satisfaction with the conference amenities, conference agenda, speakers, etc. • Completing the final report provided by the Waterloo Convention and Visitors Bureau. For profit entities only: Please describe how this project is different from your normal business and how this ties into your normal business. How is this project tourism -related? N/A For capital projects only: Please describe how this ties into your organization's mission, and how the project is tourism -related. How will this project allow you to draw additional people to Waterloo? N/A Is this a new project or idea? If yes, please explain how this proposal explores a new idea, new direction, is innovative or is a new project? In a world of budget cuts, a conference of this nature is truly innovative! IFAPA is pleased that the Iowa Department of Human Services recognizes the importance of an event such as this and that they are willing to extend IFAPA the opportunity to bring it to another location in the state, hopefully reaching individuals who have wanted to attend, but were unable to do so due to travel issues. IFAPA prides itself as an organization that continues to explore new research and bring new techniques to the foster, adoptive and kinship parents we serve in an effort to ensure children in Iowa's foster care system or children who have been adopted and have special needs can benefit from educated and informed parents. How does this event bring people to Waterloo from outside Black Hawk County? There are currently 7,000 foster and adoptive families across the state of Iowa and only 143 of those live in Black Hawk County. IFAPA provides information on all of our trainings to all individuals on our database so a majority of individuals who would be attending this conference would be from other counties in Iowa. At the conference in Des Moines, IFAPA has participants who attend from all over the state as many of our foster and adoptive parents use the IFAPA conference as a much needed weekend get -away to recharge as a couple as well as take advantage of the opportunity to hear from speakers they might not otherwise get the opportunity to interact with. IFAPA would expect that to continue with the addition of a conference in Waterloo. What are expectations for attendance? • How many people do you expect from outside of Black Hawk County? IFAPA would expect that 250-275 of conference participants would be from outside Black Hawk County. • Please describe the specific mechanism for tracking attendance. IFAPA' s Project Director keeps a detailed database of conference attendees and is able to track the specific counties where they live. This information will be included in IFAPA's final report to the Waterloo Convention and Visitors Bureau. What are your expectations for hotel room use in Waterloo? IFAPA estimates we would be using 40-50 hotel rooms on the Thursday night prior to the conference, 70-80 hotel rooms on the Friday night of the conference and 30-35 rooms on Saturday night following the end of the conference. Please describe your marketing efforts. What specific marketing will you be doing outside of Black Hawk County? IFAPA creates a specialized brochure for each conference (please see the sample conference brochure included with this application from our 2014 spring conference) which provides information on conference location, details about the hotel amenities as well as specifics about the conference agenda and speakers. This brochure is mailed to the 7,000 foster, adoptive and kinship parents in IFAPA's database who live across Iowa. In addition, IFAPA emails out PDF copies of the brochure to agencies and individuals working in the human service field across Iowa including residential treatment facilities, non-profit organizations, adoption agencies, etc. IFAPA also advertises the conferences on IFAPA' s website (which receives approximately 500,000 hits per month), includes information in our weekly and quarterly newsletters as well as posts information on our Facebook page. How does this project have a positive and lasting impact on Waterloo? IFAPA's conference is a yearly event, and it is our intention to continue to use the facilities in Waterloo to host the event. Beyond the monetary implications, IFAPA provides education and training to individuals who serve some of Waterloo's most vulnerable children. The information they receive at IFAPA's conference assists them in better managing challenging behaviors in the home and at school. Foster parents also work closely with birth parents by providing them with a parenting role model as well as assisting them in changing parenting practices that may have contributed to their children being removed from the home. These relationships and changes work to make children and parents living in Waterloo and Black Hawk County stronger individuals and citizens. Please fill out the attached budget information (attached Excel file), and provide the following budget snapshot. • Total Income: $23,250 o Total Expense: $48,250 o Net Profit (Loss) for the event: -$25,000 Please describe how the requested grant money fits into the overall project. How will the funds be used, and does this grant have a profound impact on your ability to host this event? The requested grant money will be a small, but helpful, part of our overall project. The request of $3,000 will help to offset the cost of renting room space at the Ramada in downtown Waterloo and will allow IFAPA to reduce the cost to participants as well as use the money that would have been spent on room space to bring more national level speakers. If the funding is not provided, IFAPA will still host the conference; however will raise the rate charged to participants and likely make decisions about the number of trainers used at the conference. • How will profit (if applicable) be used by the project/organization/business? IFAPA makes no money by hosting this conference, per the requirements set forth in our contract with the Iowa Department of Human services. Additional In formation Are there additional details that should be known by the CVB Board of Directors or Waterloo City Council? IFAPA is excited about hosting a conference in Waterloo and has been extremely pleased with the level of service provided in the initial stages of planning by the staff at the Waterloo Convention and Visitors Bureau. IFAPA's Des Moines conference is well known for being organized and detail oriented and we look forward to continuing our high level of service to Iowa's foster, adoptive and kinship families as we look forward to fall of 2014. Acknowledgment and Signature I have reviewed this Application for Grant Funds from the City of Waterloo and Waterloo Convention and Visitors Bureau. To the best of my knowledge, the information contained in this application and its attachments is accurate and complete. The Hotel -Motel Tax Grant funds are reimbursement funds for project funding already spent, and are to be used for the express purpose as stated in the Grant Application. I, the undersigned, know full and well that if this program/project does not transpire, recommendation by the Waterloo Convention and Visitors Bureau Board of Directors for funding will be withdrawn. My organization will be responsible for refunding any portion of grant funds already received or for covering the costs for portions of the project that are non -fundable or not stated herein. Signature of Applicant Date IOWA FOSTER AND ADOPTIVE PARENTS ASSOCIATION - CONFERENCE GRANT REQUEST Income: List all income expected for the project. Round dollar figures to the nearest dollars. Please note if income from grants/sponsors has been secured or if funds are still pending. Income Source Income/In-Kind (please note if cash or in - Entry Fees/Admissions/Registrations 21000 Registration Fees Conference Exhibitors 750 Exhibitor Fees Sponsorships 5000 3000 2000 Grants (please specify) Conference Participant Meal Expense 9640 Merchandise Sales 6059.34 Raffle Ticket Sales 1500 Raffle Ticket Sales - Proceeds go to Friends of Children in Foster Care Program Conference Postage 2297.13 Donations Other (please specify) 2817.73 Total Income 23250 Expenses: Provide an itemized list of all expenses, including both fundable and non -fundable items Note which fundable expenses will be met by the Hotel -Motel Tax Grant. Cash and in-kind match funds must be 50% of the total project cost or greater. Expenses should include items like the following: Travel expenses, bid/guarantee fees, registration costs, facility rental, equipment rental, design costs, capital expenses (please specify each), safety and security costs, medical services, salaries, professional services (legal, accounting, etc.), prizes (cash and other), marketing and advertising, insurance, honoariums, speaker's fees, hotel rooms, food & beverage, postage, phone, utilities, printing, other (please specify). Please note that this list includes examples that are both fundable and non fundable. Refer to the list on pages 2 & 3 for the complete list of fundable and non -fundable. Expense Description Expense Total In If d RA t h Conference Speakers 13,458.19 Conference Location Fees 5000 3000 2000 Conference Participant Meal Expense 9640 Conference Printing Expenses 6059.34 Conference Postage 2297.13 Conference Supplies 2817.73 Personnel 7477.61 Miscellaneous 1500 Totals 48250 3000 2000 0 GRANT REVIEW — Mini Grant Organization: Waterloo Softball Association Project(s) Overview: This request is similar to the request that was made in the Event/Capital process. The Association asked if they could apply again, and I told them they were indeed eligible. Their application did score high enough to receive funding, but available funds were exhausted before we were able to get to their request. Four scoreboards at Hoing-Rice Softball Complex are no longer usable, and because of their age, replacement parts & bulbs are not available. As it stands currently, only diamond five has a functional scoreboard, so when tournaments are held, scores are kept manually or using very primitive "scoreboards" (small scoreboards with vinyl numbers that flip over). As the WSA has gotten back to bidding for more tournaments, they're finding that in order to compete to host, they really need functional scoreboards to be considered. Not only is it nice for spectators and players to be able to see the score, inning, etc. it is part of the ASA and USSSA requirements. While the WSA has had the opportunity to secure a few tournaments for this summer, putting together more competitive bids going forward will require the scoreboards to be replaced. The Association is phasing the purchase/installation based on the funding that they have internally and the grant funding they can acquire. They'll be installing new boards on the most -used diamonds first, with a targeted completion of next summer, if not before. Summary of Use of Funds: Funds will be used to help purchase scoreboards. Capital expenses are allowed for non-profit organizations, which the WSA is. Summary & How Application Relates to Goals: Goal 1: Drive overnight stays in Waterloo Scoreboards in and of themselves will not draw visitors to Waterloo. However, in order to competitively bid a tournament, functional scoreboards are required. A state ASA tournament can bring 30-40 teams, which equals 450-500 players, plus spectators. Those teams from out of town stay at least one night, if not two, depending on the tournament. The WSA will be hosting three ASA tournaments and a USSSA tournament this summer and we expect 120-140 teams between the four events. Goal 2: Support & reward active partners who serve/drive visitors to Waterloo For quite a few years the WSA bid to host numerous state/regional events each year, often in partnership with the Bureau. As bid fees got more expensive, the Association backed away from competitively bidding. There has been some change in that process and a change in board leadership with the WSA, and that has led to an increased interest in returning to bidding. Goal 3: Support organizations and activities that have a positive impact on Waterloo Softball is a sport that has continued to see consistent travel by teams. The teams stay in hotels, frequent restaurants and bars and, depending on the age of the teams in the tournament, bring spouses/families with them. Whether it is just the team or adding spectators, there is a fair amount of money spent by travel softball teams in our area. Hoing-Rice was at one point considered one of the, if not the, top softball complexes in the state. Adding to the atmosphere provided by the host facility will have a very positive impact on our ability to bid, host, and retain tournaments. Goal 4: Provide seed money for new ideas/projects This is a project that the WSA identified and has been working to complete for a while. They've been able to save half of the cost of the scoreboards through tournament proceeds over the last year or so. It is a new project. Goal 5: Provide assistance in marketing outside Black Hawk County Just as noted in Goal 1, the scoreboards themselves aren't going to draw visitors or be marketed. But as the project is completed, more competitive bids can be made for tournaments that will be marketed to teams across the state and around our region. Waterloo Hotel -Motel Tax Grant application, FY 2014 Waterloo Hotel -Motel Tax Year -Round (Mini) Grant Application Entire application MUST be typed and every question must be answered fully Total Request: $3,000 Contact Information Name of organization Waterloo Softball Association Check payable to (if different than above) same FEIN Number 42-1198340 Name & Date of project/event Scoreboard purchase/installation Contact person Jake Schaefer Address PO Box 2134 City Waterloo State Iowa Zip 50704 Phone number 231-0659 Email schaefjake@gmail.com Organization web address www.waterloosoftball.org 1. Organizational/Background Information a. What is the mission of your organization? Total Project Cost $20,758 The Waterloo Softball Association (WSA) is dedicated to providing an attractive softball/baseball environment in order to spark an atmosphere of good sportsmanship, physical activity & team pride. The board of directors is committed to attracting visitors to Waterloo through the hosting of various adult & youth softball/baseball events. b. How does your organization benefit the community? Waterloo Softball Association (WSA) provides a 5 -diamond complex for 87 Adult recreational & competitive softball teams 5 nights a week from May through September. When hosting various local, state & regional baseball/softball tournaments, there are 10-40 teams in attendance on a given weekend throughout the season (mid-April through Labor Day). WSA has over a dozen tournaments each season bringing teams from out of county/state to impact our local restaurants and hotels. c. How long has your organization been in existence? Since 1977 1 Waterloo Hotel -Motel Tax Grant application, FY 2014 d. How many staff members and/or volunteers are involved with the organization? The WSA is operated by (11) player voted board members who volunteer their time to the inner workings of the organizations operations(monthly meetings, planning, organizing, budget, marketing, fundraising, in-kind work hours for grounds keeping & concession stand when needed, nightly Supervision during league & tournament play). WSA employs 15-25 part-time/seasonal workers during the season for grounds, concessions & umpiring. We also utilize volunteers from our membership to assist during large tournaments & special events (Annual home run derby/hall of fame inductions & Law Enforcement vs. Fire Department Games). e. Is a member of the Waterloo City Council on your Board of Directors? If yes, please list. NO f. How does your organization market outside of Black Hawk County? We market ourselves globally with the use of our website, facebook, and email blasts to other Iowa/Midwest softball complexes. Broad and specific tournament marketing across the state and surrounding Midwest states is also achieved with the help from USSSA/ASA state and national websites and fliers. g. Has your organization/business received hotel -motel tax grants previously? If so, please provide a list of projects. Yes. From FY 2002 -FY 2009 for capital improvement and sanction fees. But nothing since FY 2009. We applied for, and received funds for, our hosting of the USSSA Labor Day event for FY15. h. Have hotel -motel tax grants been received for this project previously? If so, please provide a copy of the completed project evaluation form(s) that were turned in for reimbursement. No i. Please attach Proof of Liability Insurance, Board/Management information, IRS Documentation. 2. In what manner have you effectively supported or participated with the Waterloo CVB in the last 12 months? Examples include tradeshows, co-op marketing, event bids, etc. WSA has successfully worked with the CVB in the past. Although we have not collaborated in a monetary partnership since FY 2009, we have sought CVB visitor guides and maps to hand out at our tournaments and events. Most recently WSA has worked with Jim Marlin and the CVSC to host the 2013 USSSA E National Regional Qualifier this past Labor Day weekend. During the tournament we provided CVB maps to local attractions and hotels when they paid their entry/gate fee into the tournament. The Tournament successfully attracted 38 teams to the Cedar Valley from across the Midwest. 3. Project/Event Information a. Please describe the project and specify the goals for the project. 2 Waterloo Hotel -Motel Tax Grant application, FY 2014 Installation of up to (4) LED FAIRPLAY wireless scoreboards with timing display, new steel support poles and installation. We need a total of four, but depending on funding sources, could install two in 2014 and finish the project in 2015. The project is necessary, as our current scoreboards no longer work. Replacement parts are unavailable for the current scoreboards, as well. This means we do not have the same type of facility we once marketed, and we also do not have comparable facilities to other cities/areas around Iowa and the Midwest. In order to competitively bid for state, regional and national tournaments, we must have operable scoreboards. b. Please describe the mechanism for measuring the success of the project goals. 1. Completed installation. 2. Keeping our current teams and attracting new high school, adult & youth baseball/softball tournaments into Waterloo. c. For profit entities only: Please describe how this project is different from your normal business and how this ties into your normal business. How is this project tourism -related? d. For capital projects only: Please describe how this ties into your organization's mission, and how the project is tourism -related. How will this project allow you to draw additional people to Waterloo? This project fits into our organization's mission of providing a quality facility for our users and visitors. Economically, this is a wonderful investment to improve the complex keeping it attractive to the adult & youth traveling teams for weekend tournaments. It complements the improvements done to the other city owned baseball/softball fields in Waterloo and will greatly improve the experience visiting players and fans have when they come to a tournament here in Waterloo. 4. Is this a new project or idea? If yes, please explain how this proposal explores a new idea, new direction, is innovative or is a new project? Yes. The scoreboards in question have reached the end of their useful life; lack parts for repairs & have not been functional for three years. The WSA board is committed to the continued improvement of this city facility to compliment the improvements to Riverfront Sports Park, Dane, Hellman and Tibbitts fields in recent years. This project is just one of many that the WSA board would like to complete in the coming years to keep this facility moving forward and competitive before Parkersburg and Waverly's new complexes are built. 3 Waterloo Hotel -Motel Tax Grant application, FY 2014 5. How does this event bring people to Waterloo from outside Black Hawk County? Keeping our facility up to date and attractive keeps us competitive in hosting youth and adult tournaments. Doing so makes our community a destination for these tournaments especially with so many fields so close in proximity to Hoing-Rice. (Riverfront Sports Park & Tibbitts fields) 6. What are expectations for attendance? a. How many people do you expect from outside of Black Hawk County? Going off of 2013's tournaments we could expect between 2000-2800 visitors from outside of Black Hawk County in 2014. Bidding more competitively for ASA and USSSA events will enable us to grow those numbers going forward, as well. b. Please describe the specific mechanism for tracking attendance. Gate and team surveys are done at almost all tournaments giving us a very accurate measure to the impact of these events. 7. What are your expectations for hotel room use in Waterloo? Each tournament brings a different group of players from different areas, so it is difficult to provide a great figure. However, WSA reaches out to local hotels to be "Host Hotels" for tournaments. These partnerships give visitors a good rate for their stay and keep them in Waterloo. We would expect continued traffic and overnight stays in our local Waterloo hotels for the upcoming 2014 season. Hotel use would grow as we are able to bring more and larger tournaments to the complex. 8. Please describe your marketing efforts. a. What specific marketing will you be doing outside of Black Hawk County? Marketing efforts are done locally in conjunction with the USSSA/ASA with the posting of our tournaments on their state and national websites. In addition, we use our Waterloo Softball Association website, Facebook and mass email distribution list are also used to notify teams of upcoming events. For most "marketing" there is little or no cost. 9. How does this project have a positive and lasting impact on Waterloo? This project helps keep Hoing-Rice Complex up to date and will leave a lasting impact on Waterloo's image as a place to host youth/adult baseball & softball tournaments. Facilities like this make our community a destination for these tournaments and events with so many fields within proximity of Hoing Rice. 10. Please fill out the attached budget information (attached Excel file), and provide the following budget snapshot. a. Total Income: $0 4 Waterloo Hotel -Motel Tax Grant application, FY 2014 b. Total Expense: $20,758 c. Net Profit (Loss) for the event: $20,758 The (loss) represents the fact that we are not directly recouping the expended funds. WSA has slowly set aside more than half of the cost of the project through tournament earnings. We're looking to grant sources and sponsors to assist with the other half. d. Please describe how the requested grant money fits into the overall project. How will the funds be used, and does this grant have a profound impact on your ability to host this event? Grant money received from the CVB/City of Waterloo will be used for the purchase and installation of up to (4) scoreboards. This funding allows WSA to install scoreboards at once, which is a boon for all who use the facility immediately this season and for years to come. e. How will profit (if applicable) be used by the project/organization/business? Additional Information Are there additional details that should be known by the CVB Board of Directors or Waterloo City Council? Acknowledgment and Signature I have reviewed this Application for Grant Funds from the City of Waterloo and Waterloo Convention and Visitors Bureau. To the best of my knowledge, the information contained in this application and its attachments is accurate and complete. The Hotel -Motel Tax Grant funds are reimbursement funds for project funding already spent, and are to be used for the express purpose as stated in the Grant Application. I, the undersigned, know full and well that if this program/project does not transpire, recommendation by the Waterloo Convention and Visitors Bureau Board of Directors for funding will be withdrawn. My organization will be responsible for refunding any portion of grant funds already received or for covering the costs for portions of the project that are non -fundable or not stated herein. Signature of Applicant Date 5 Income: List all income expected for the project. Round dollar figures to the nearest dollars. Please note if income from grants/sponsors has been secured or if funds are still pending. Income Source Income/In-Kind (please note if cash or in-kind) Source Pending/Secured Entry Fees/Admissions/Registrations Advertising Sponsorships Grants (please specify) 3000 CVB 7000 BH Gaming Merchandise Sales Ticket Sales Donations Other (please specify) 10758 Total Income 20758 Expenses: Provide an itemized list of all expenses, including both fundable and non -fundable items Note which fundable expenses will be met by the Hotel -Motel Tax Grant. Cash and in-kind match funds must be 50% of the total project cost or greater. Expenses should include items like the following: Travel expenses, bid/guarantee fees, registration costs, facility rental, equipment rental, design costs, capital expenses (please specify each), safety and security costs, medical services, salaries, professional services (legal, accounting, etc.), prizes (cash and other), marketing and advertising, insurance, honoariums, speaker's fees, hotel rooms, food & beverage, postage, phone, utilities, printing, other (please specify). Please note that this list includes examples that are both fundable and non -fundable. Refer to the list on pages 2 & 3 for the complete list of fundable and non -fundable. Expense Description Expense Total H -M Grant Request Cash Match In -Kind Match LED FAIRPLAY SCOREBOARDS 20758 3000 17758 Totals 20758 3000 17758 0 GRANT REVIEW — Event/Capital Grant Application Organization: Youth Sports Foundation Project(s) Overview: The Youth Sports Foundation (YSF) is the leading youth tackle football organization in the state. Each year, all of the volunteer coaches and coordinators come together prior to the start of the season so leaders can share information about the upcoming season. While not required, it is a strong recommendation for all coaches and coordinators to attend. In the past, these meetings have been somewhat regionalized to help get people to the meetings. Health and safety of players is a prime topic, especially related to the topic of concussions. This year, the event will be centralized in Waterloo and the University of Iowa Sports Medicine team will be presenting a study related to injuries. In addition, with the focus on concussions, USA Football has been approached in an attempt to secure a speaker about both football and concussions. Tony Dungy and several former NFL players are working with the USA Football Heads Up Football program and securing a high-profile speaker is a goal of the YSF. Summary of Use of Funds: Grant funds will help secure a bigger speaker(s). The planners believe that it increases opportunity to bring more attendees with a bigger name speaker. Summary & How Application Relates to Goals: Goal 1: Drive overnight stays in Waterloo The schedule is still being set, but with the event occurring on a Friday and Saturday, it is likely that many of the attendees will stay at least Friday night. If the timing works for the speaker, a more well- known individual could be scheduled for Friday evening to help drive overnight stays. Goal 2: Support & reward active partners who serve/drive visitors to Waterloo This isn't a first-time event, but it is a much more well planned event that brings people to one central location. The YSF does bring some visitors for games, but they haven't really brought visitors in this way previously. Goal 3: Support organizations and activities that have a positive impact on Waterloo This is a great showcase for Waterloo. It will bring coaches for a very positive event. It showcases downtown Waterloo - specifically the SportsPlex. Based on the timing of the event, it is also a very good possibility that a coach/coordinator would bring family with them, and those family members could get out to museums, the water park, onto the trails, etc. Goal 4: Provide seed money for new ideas/projects While not a new idea exactly, having a central location for this workshop is a new idea. Goal 5: Provide assistance in marketing outside Black Hawk County This will be marketed statewide. Coaches and coordinators will all be getting information about this event, and should a nationally -known speaker be secured, it is likely that more will attend just because of the name recognition. Waterloo Hotel -Motel Tax Grant application, FY 2013 Waterloo Hotel -Motel Tax Year -Round (Mini) Grant Application Entire application MUST be typed and every question must be answered fully Total Request: $3000 Total Project Cost $8450 Contact Information Name of organization Youth Sports Foundation Check payable to (if different than above) FEIN Number 39-1891264 Name & Date of project/event July 18-19, 2014, Youth Sports Foundation Coordinator/Coaches Clinic Contact person _Michael L. Sheeley Address 945 E. Donald St. City Waterloo State IA Zip 50703 Phone number 319-234-8561 Email msheeley@mchsi.com Organization web address www.youthsportsfoundation.org 1. Organizational/Background Information a. What is the mission of your organization? Our organization was created to help provide the opportunities and the means by which any child at the 3`d 7th grade can participate in an organized sport that values personal integrity, team and leadership skills in a healthy learning environment. b. How does your organization benefit the community? By investing in our youth we develop mature, responsible citizens that will help or communities grow and thrive. c. How long has your organization been in existence? Nineteen years. d. How many staff members and/or volunteers are involved with the organization? We have 10 full time staff members and over 500 volunteers. 1 Waterloo Hotel -Motel Tax Grant application, FY 2013 e. Is a member of the Waterloo City Council on your Board of Directors? If yes, please list. No f. How does your organization market outside of Black Hawk County? a. We market through our web site, word of mouth, and our trained staff being out and about throughout the state. In most cases communities seek us out, rather than us soliciting them. g. Has your organization/business received hotel -motel tax grants previously? If so, please provide a list of projects. No h. Have hotel -motel tax grants been received for this project previously? If so, please provide a copy of the completed project evaluation form(s) that were turned in for reimbursement. No i. Please attach Proof of Liability Insurance, Board/Management information, IRS Documentation. 2. In what manner have you effectively supported or participated with the Waterloo CVB in the last 12 months? Examples include tradeshows, co-op marketing, event bids, etc. I live and work in Waterloo. I am involved in one way or another in several CVB events every year. The most recent event was the Home Show. 3. Project/Event Information a. Please describe the project and specify the goals for the project. Every year we gather all our coordinators and coaches together before the start of our football season to pass out important information for the upcoming season. The information can range from health related topics to x's and o's of football. We try to provide excellent information to educate and inform our volunteer coaching staffs. b. Please describe the mechanism for measuring the success of the project goals. The major event this year will be a presentation by the University of Iowa Sports Medicine Team. This group is conducting a study on football related injuries. The team will have specific forms that will be discussed and then will give specific information on how coaches will report injuries during the 2014 Season. Our success will easily be judged by the responses we receive during this upcoming season. We will also ask each participant to fill out a survey before they leave. We rely on volunteers to make our mission a success. We also want to make these volunteers as comfortable as possible in meeting that goal. We believe giving them as much information 2 Waterloo Hotel -Motel Tax Grant application, FY 2013 and education as we can will further enhance that ability. A preseason meeting has worked well in the past, but a fairly large segment of our coaches has not attended for a variety of reasons. We are betting that a larger and supersized single meeting, with a wide range of attractions will get us past the limitations we have experienced in the past. Our organization covers most of the towns east of Inter -State 35. There will be a significant number of people attending that will have to travel more than two hours to attend. We think the majority of these coaches will elect to attend the Friday Night Session and then stay overnight in Waterloo. c. For profit entities only: Please describe how this project is different from your normal business and how this ties into your normal business. How is this project tourism -related? N/A d. For capital projects only: Please describe how this ties into your organization's mission, and how the project is tourism -related. How will this project allow you to draw additional people to Waterloo? N/A 4. Is this a new project or idea? If yes, please explain how this proposal explores a new idea, new direction, is innovative or is a new project? This is not new, though we are doing a more "central" event. 5. How does this event bring people to Waterloo from outside Black Hawk County? Previously explained. 6. What are expectations for attendance? a. How many people do you expect from outside of Black Hawk County? 250-300 b. Please describe the specific mechanism for tracking attendance. All participants have to sign -in. Many will also be taking a certification test and we will have the ability to track those participants. 7. What are your expectations for hotel room use in Waterloo? We are thinking about 50 rooms. 8. Please describe your marketing efforts. a. What specific marketing will you be doing outside of Black Hawk County? We will be constantly promoting this event on our web site, social media, handouts at our player registrations. 9. How does this project have a positive and lasting impact on Waterloo? People I have met in the past that are new to Waterloo and visit here almost always tell me words to this effect "I had no idea there was so many things to see and do in Waterloo. It's really a neat town." I expect a number of our participants to respond the same way. We will do everything we can to get them here. The atmosphere in Waterloo will complete the sale as far as them ever coming back. 3 Waterloo Hotel -Motel Tax Grant application, FY 2013 10. Please fill out the attached budget information (attached Excel file), and provide the following budget snapshot. a. Total Income: Maybe $4000 b. Total Expense: $8550 c. Net Profit (Loss) for the event: ($4550) d. Please describe how the requested grant money fits into the overall project. How will the funds be used, and does this grant have a profound impact on your ability to host this event? We are going to have this event for sure. This grant will help make it bigger and better while helping pay the bill. e. How will profit (if applicable) be used by the project/organization/business? No profit. Additional Information Are there additional details that should be known by the CVB Board of Directors or Waterloo City Council? Acknowledgment and Signature I have reviewed this Application for Grant Funds from the City of Waterloo and Waterloo Convention and Visitors Bureau. To the best of my knowledge, the information contained in this application and its attachments is accurate and complete. The Hotel -Motel Tax Grant funds are reimbursement funds for project funding already spent, and are to be used for the express purpose as stated in the Grant Application. I, the undersigned, know full and well that if this program/project does not transpire, recommendation by the Waterloo Convention and Visitors Bureau Board of Directors for funding will be withdrawn. My organization will be responsible for refunding any portion of grant funds already received or for covering the costs for portions of the project that are non -fundable or not stated herein. _Michael L. Sheeley Signature of Applicant 3-18-2014 Date 4 Income: List all income expected for the project. Round dollar figures to the nearest dollars. Please note if income from grants/sponsors has been secured or if funds are still pending. Income Source Income /In-Kind(please note if cash or in- Pendin /Secured Entry Fees/Admissions/Registrations $0 .11-panu MOLL" Advertising $0 Sponsorships $0 Grants (please specify) $3,000 T -Shirts $2,000 Hospitality Room Set -Up $200 Payment for One Saturday Meal $3,000 Merchandise Sales $0 Ticket Sales $0 Donations $0 Other (please specify) $0 Total Income 3000 Expenses: Provide an itemized list of all expenses, including both fundable and non -fundable items Note which fundable expenses will be met by the Hotel -Motel Tax Grant. Cash and in-kind match funds must be 50% of the total project cost or greater. Expenses should include items like the following: Travel expenses, bid/guarantee fees, registration costs, facility rental, equipment rental, design costs, capital expenses (please specify each), safety and security costs, medical services, salaries, professional services (legal, accounting, etc.), prizes (cash and other), marketing and advertising, insurance, honoariums, speaker's fees, hotel rooms, food & beverage, postage, phone, utilities, printing, other (please specify). Please note that this list includes examples that are both fundable and non -fundable. Refer to the list on pages 2 & 3 for the complete list of fundable and non -fundable. Expense Description Expense Total Cash Match Facility Rental $700 .11-panu MOLL" Guest Speaker $2,000 Awards $250 Prizes $300 T -Shirts $2,000 Hospitality Room Set -Up $200 Payment for One Saturday Meal $3,000 0 0 0 05178 sieloi IFAPA Goal 1 Goal 2 Goal 3 Goal 4 Goal 5 Goal 6 Total Percent (total/120) Waterloo Softball Goal 1 Goal 2 Goal 3 Goal 4 Goal 5 Goal 6 Total Percent (total/120) Youth Sports Foundation Goal 1 Goal 2 Goal 3 Goal 4 Goal 5 Goal 6 Total Percent (total/120) Request = $3,000 Request - $3,000 Request = $3,000 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-294 RESOLUTION APPROVING WATERLOO CONVENTION AND VISITORS BUREAU BOARD RECOMMENDATIONS FOR HOTEL/MOTEL TAX MINI -GRANT FUNDING FOR IOWA FOSTER & ADOPTIVE PARENTS ASSOCIATION (IFAPA), WATERLOO SOFTBALL ASSOCIATION AND YOUTH SPORTS FOUNDATION. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the recommendations from the Waterloo Convention and Visitors Bureau Board for hotel/motel tax mini -grant funding for the Iowa Foster & Adoptive Parents Association (IFAPA) in the amount of $2,400.00, Waterloo Softball Association in the amount of $2,220.00 and Youth Sports Foundation in the amount of $2,100.00, be and the same are hereby approved. PASSED AND ADOPTED this 28th day of April, 2014. ri Ernest G. C ark, Mayor N.,,, ATTEST: Suzy Scha es, CMC City Cler CITY OF WATERLOO Council Communication City Council Meeting: April 28 2014 Prepared: Apri122 2014 Dept. Head Signature: Suzy res # of Attachments: 1 SUBJECT: fiscal year 2016. Submitted by: Resolution a •• rovin Ci of Waterloo Ci Council •riorities through uzv Schares City Clerk/HR Director Recommended City Council Action: Pass resolution approving City of Waterloo City Council Priorities. Summary Statement: Expenditure Required: none Source of Funds Policy Issue Alternative Background Information: A goal setting session was held on January 23, 2014 and the attached document is a result of that session, setting priorities for the next 24 months. City of Waterloo, Iowa Goal Setting Report 2014 Mayor: Buck Clark City Council: Quentin Hart Ron Welper Pat Morrissey Tom Lind Steve Schmitt David Jones Carolyn Cole City Staff: Suzy Schares, City Clerk/Human resources Director Facilitated by: Jeff Schott Institute of Public Affairs University of Iowa 1 CITY OF WATERLOO, IOWA GOAL SETTING SESSION 2014 TABLE OF CONTENTS Introduction Page 3 Goal Setting Sessions Page 3 Major Accomplishments Page 4 Issues, Concerns, Trends, and Opportunities Page 8 On -Going Priorities Page 11 New Priority Projects, Programs, Policies, and Initiatives Page 12 Organizational Effectiveness Initiatives Page 12 Final Comments Page 13 Exhibit A — Significant Projects, Programs, Policies, and Initiatives Considered Page 14 Exhibit B - Agenda. Page 16 Exhibit C —Questionnaire Page 17 2 CITY OF WATERLOO, IOWA GOAL SETTING SESSION 2014 Introduction The City of Waterloo requested the Institute of Public Affairs (IPA) to assist the city with goal setting. IPA agreed to organize and facilitate a process that involved the following steps: 1. Prepare a questionnaire to identify recent accomplishments, issues/trends/concerns, potential new initiatives/programs/policies and suggestions to improve organizational effectiveness. 2. Conduct a goal -setting session with the Mayor and City Council. 3. Conduct a preliminary session with City department heads. 4. Preparation of this final report. Goal Setting Sessions City Council Members and the Mayor held a goal setting work session conducted by the IPA on January 23, 2014. In attendance and participating at this meeting were Mayor Buck Clark and Council Members Quentin Hart, Ron Welper, Pat Morrissey, Steve Schmitt, David Jones and Carolyn Cole. Also in attendance and participating in this meeting was City Clerk/Human resources director Suzy Schares. In addition, a preliminary meeting was held on January 7, 2014, with City of Waterloo department heads. In attendance and participating in this meeting were Culture and Arts Director Kent Shankle, Chief of Fire Services Pat Treloar, Public Works Director Mark Rice, City Clerk/Human Resources Director Suzy Schares, Chief Financial Officer Michelle Weidner, Library Director Sheryl McGovern, Waste Management Director Larry Smith, Traffic Superintendent Sandi Greco, Water Works General Manager Dennis Clark, Building Inspector Craig Clark, Assistant City Engineer Dennis Gertz, Community Development Director Rudy Jones, Housing Director Ethel Washington, Community Planning and Development Director Noel Anderson, Director of Safety Services Dan Trelka, IT Director Matt Obrien, Human Rights Director Abraham Funchess and Mayor Buck Clark. 3 Major Accomplishments The following were identified as major accomplishments of the City during the past two years: Budget/Finance • Passed a budget with zero increase in residential taxes and a decrease in commercial taxes in 2013 • Updated health insurance program enhancing benefits and shifting more responsibility to employees • Passage of Local Option Sales Tax for street improvements with ten year sunset • Improved bond rating to AA (Moody's) • Increased financial reserves Economic Development • Completion and development of Cedar River Renaissance projects o including Amphitheatre o river walk o docks o expo plaza o new and expanded museums o public market o spray park o bladder dam • City Limit Urban Revitalization Area • Main street Revitalization • Economic development in downtown and surrounding area • Brownfields & grayfields reuse and redevelopment • New in -fill commercial developments o CVS o Hy -Vee • Expand businesses along Hwy 63 o Include rec trails and connect to downtown • Redevelopment of Crossroads area and surrounding • New shopping development in south Waterloo • Continuing developments in industrial parks Facilities • New Public Works Building • City Hall remodel • Human Services campus 4 Major Accomplishments (continued) Housing • Continuation of affordable housing units priced between $ 124,000 and $180,000 coming on line with a total of approximately 80 to be completed by December 2014 • West San Marnan Road/Sunnyside Development • Housing starts from north to south side of city • Creation of a local housing trust fund that will assist in addressing some of the housing repair needs in Waterloo with funds being provided from the Iowa Finance Authority • Housing/Condominium development on the river front • Continued work in blighted areas and infill of new homes o Old Lincoln School site • Passed chronic nuisance property ordinance • Increased demolition of abandoned homes • Detention pond installed to resolve long-standing drainage problem at Senior Apt. complex • New windows installed in housing projects Infrastructure • Completed bidding process for new lift station • Completed lagoon lift station • Completed disinfection project • Slip lining Airport Hwy sanitary sewer • Highway 63 Improvement project • Donald St, 4th St redevelopment • Shaulis Road Extension • Ansborough Paving Project • Installation of LED street lights in two locations) • Bladder dam on Cedar River • RISE street projects for economic development • Completion of annual Street Reconstruction and Asphalt Overlay projects • Adopted Complete Streets policy 5 Major Accomplishments (continued) Information Technology • Collaboration on technology needs with Waterloo Community School District • Core and edge network infrastructure replaced • Client lifecycle replacement program restarted and prioritized, IT • Upgraded MS Office from 2000 to 2010, along with major training program • Installed new email server, migrating from exchange 2003 to Exchange 2010 • Starting a CMOM program • 18 year old phone system replaced with new VOIP phone system • Implemented helpdesk system, began tracking issues/establishing metrics • Began implementing security systems such as WSUS (pushing out security updates), a managed antivirus solution, new firewall, etc. • Fiber optics project connecting the Public Works building, Memorial Hall, West Parking Ramp, Sportsplex, and City Hall • LOGOS System o Financial software o Payroll/Human Resource software o Community Development software • Permitting • Business licensing • Inspections • Code Enforcement • Automated Timecard system • Conversion to RFID inventory system including new selfcheck machines and automated check-in/sorter • EMS service converted to paperless system Organizational/Governance • Combining of City Administrative duties • City taking over Animal Control Services • Improved diversity relations • Creation of employee health insurance committee • Human Rights procured a direct relationship with EEOC • Implementation of Code Section 657A property Acquisition process 6 Major Accomplishments (continued) Parks and Recreation • Opened a new 140,000 sq. ft. Sports and Recreation facility, Sportsplex • Built a new multi-purpose Boat House on the Cedar River • Worked with "Build our Ballpark" to completely renovate and update our youth baseball/softball facilities. • Continued expansion of recreational trail system. • Successful and growing slate of programs and rentals for Riverloop Facilities • Continued improvements at Young Ice Arena with new video/scoreboard/audio system • Continued development of new facilities at Riverview Recreation Area. • Assembled a new Downtown Area Maintenance operation including hiring and training staff, procuring equipment, and establishing a downtown shop space. (S) • Completed major Byrnes Park improvements project for drainage, new parking lot, cart paths, picnic shelter. • Made erosion control improvements at Gates Park including wall construction and streambank stabilization. • Contracted drainage improvements for South Hills Golf Course. • Constructed topdressing and bulk material containment storage facilities at all three golf courses. • Continued improvements to new dog park • Installed new play equipment at Gates Park and new picnic shelter and basketball court at Sullivan Park. • Development of Sherwood Park flood buyout properties and Sans Souci for recreational use. • Continuing to provide youth recreation and arts programming and services Public Safety • Crime rate has decreased • Increased public safety morale • Chamberlains demolition • Reduced red light running fatalities • Embarking radio -broadcast traffic safety awareness campaign • Traffic crashes are down • Police and fire public communications and accountability • Maintained current ISO rating • Liquor store ordinance adopted — reduction in police calls for service Other • Great Places/Blue Zones designations • Demolition of Lafayette School • Flood recovery — significant repairs and remediation • Competitive airfares out of Waterloo • Iowa Tourism Conference • Irish Fest • Special Lincoln Exhibit and programming at the Public Library 7 Issues, Concerns, Trends and Opportunities The following were identified as issues, concerns, trends, and opportunities that may affect future city services, policies, finances or operations: Budget/Finance • How to replace property tax revenue lost due to property tax reform • State continuing to shift tax burden from businesses to residential • TIF issues • High Tax rate • Increase of salaries and benefits • Inequitable pay scales in various departments ) • Police/Fire pension funding • Wage compression issue for City employees • Establish alternatives for retiree health care • Increase the maximum allowable purchase amount without Finance Committee approval • Potential minimum wage increase and major impacts on part-time budgets • Reduced federal funding of CDBG and HOME funds • Local Housing Trust fund not being fully funded • Balancing bold vision versus limited resources • How to pay for the increasing cost of city services in an environment where our primary revenue sources are declining, but costs continue to rise • Before approving capital projects, identify future operations & maintenance costs and how to pay them • Paying for property maintenance for properties acquired by 657A and FEMA Economic Development • Lack of good -paying jobs • Lack of skilled labor o Reconfiguration of educational delivery to match need job skills • Lack of dedicated economic development position in city • Loss of positions at major employers • CLURA (City Limits Urban Revitalization Area) success • Utility franchise fee increase effect on major employers attitudes • Potential negative impacts of metered parking on businesses, access and utilization of attractions, and associated potential reductions in rental and admission revenues • Jeff Speck's ideas • Potential opportunity created with new visitors to John Deere Museum • Blue Zones designation creates positive opportunities for well-being and city image. • Opportunity — acquisition and infrastructure for large industrial development 8 Issues, Concerns, Trends and Opportunities (continued) Facilities • Continue to update and modernize Convention Center • Outdoor swimming pools have exceeded life expectancy • Lack of recycling center Infrastructure • EPA/DNR Clean Water Act regulations • Infiltration/Inflow issue • University Avenue proposed changes — transfer of jurisdiction • Upgrading Traffic Control system to save hundreds of thousands of dollars in fuel costs each year • Technology related security • Aging infrastructure and deferred maintenance of city facilities • Overall poor condition of Park Avenue and 11 th St Bridges • ADA Sidewalk Improvements • Corps of Engineers Flood Control System Certification • Drainage area storm water improvements • Requirement for NPDES permit may require the addition of several employees • FOG (Fats -oil -grease) program initiation • Need for additional funding for curb repair/reconstruction Organizational/Governance • Do not televise oral comments • Continue and enhance automating processes • Move toward electronic council packets • "Ban the box" — Individualized assessments • Increasing number and type of downtown amenities and recreational trails without corresponding increase in maintenance staffing. • Lack of Standard Operating Procedures throughout city • Impending retirements of "baby boomers" in city work force Public Safety • Animal Control Dangerous Animal Ordinance • Gang violence • Red light camera limbo • Perception of high crime rate • Chamberlains area 9 Issues, Concerns, Trends and Opportunities (continued) Other • Loss of population • Waterloo's negative image • Waterloo Schools • Overflowing garbage cans • Minority resident perceptions • Promote/celebrate Waterloo's diversity • High poverty rate • Revised flood map • Continue to explore alternatives for more expedient and effective snow removal operations in residential areas • Steadily increase in new downtown residents is a positive trend. • The Emerald Ash Borer threatens 4368 city owned ash trees in Waterloo and countless privately owned ash trees. Issues resulting from this infestation will be o a) numerous hazardous trees on both public and private property, o b) funding the removal of many city owned hazardous trees as city crews will not be able keep up, & o c) Disposal of ash tree debris from both public and privately owned trees will be a challenge due to the volume of material. • Remodeled/renovated schools fantastic plus for Waterloo • Keep/maintain quality -of -life features to attract/retain younger families • Keep/maintain quality -of -life features to attract/retain older residents/retirees 10 On -Going Commitments/Priorities The following were identified as the City's on-going commitments/priorities for the upcoming 24 month period: • Continue to support economic development programs and activities • Continue housing initiatives and increase housing starts • Continue to promote residential and commercial development in Logan Plaza area • Continue to support downtown revitalization o Embrace walkable/bikeable cities model (Jeff Speck) • Continue efforts to implement Infiltration/Inflow (I/I) and SSO solutions (CMOM program) • Tech Works project • Acquisition of South Waterloo Business Park site • Manage, maintain and program new Cedar Valley Sports Plex • Continue 657A property acquisition program • Continue to update and upgrade technology o Complete implementation of program to accept payments by credit card o Provide adequate funding to ensure technology infrastructure and services are capable of meeting the City's growing needs and making investments where appropriate, such as Internet bandwidth, personnel, etc. o Implement routine network monitoring o Continue security initiatives such as firewall replacement and the pushing of security updates to clients o Work with departments like traffic and waste management to ensure they upgrade their infrastructure to enable them to utilize supported operating systems. 11 New Priority Projects, Programs, Policies and Initiatives The participants reviewed potential new projects, programs, policies and initiatives for consideration and selected the following as priorities for the upcoming 24 month period (listed in priority order): Evaluate city pay system and develop program to address management and non - bargaining compensation issues, including o Compression issues o Compensation study o Pay scales o Performance evaluations o Merit -based pay o Employee job audit o Revise job descriptions based upon job duties 2 (Tie) Transfer station 2 (Tie) Develop communications strategy for city o New city promotional materials/marketing/change-our-image campaign A complete list of all programs and initiatives considered by the Mayor and City Council members and number of votes received is attached as Exhibit A. Organizational Effectiveness After review and discussion, the Mayor and City Council selected the following steps to improve organizational effectiveness: • Investigate dedicating staff person for economic development • Review code enforcement activities • Review purchasing policies • Investigate opening of bids prior to City Council meetings • Look at improving process of city operations, e.g. using LEAN or similar techniques 12 Final Comments It was a pleasure to assist the City of Waterloo with this goal setting process. I was very impressed by the level of dedication and community -mindedness demonstrated by all the participants in this process. It is important to note that the prioritization of projects and initiatives is not "cast in stone." They can be modified as new circumstances may occur. It is recommended that city staff prepare an "action plan" for accomplishing the planning goals. The action plan would define the steps that would be needed to accomplish each goal, identify who is responsible for implementation, and establish a timeline for accomplishment. The action plan should then be presented to the Mayor and City Council for review and approval. It is also recommended that staff review with the Mayor and City Council the status of implementing the goals on a quarterly basis. Jeff Schott Institute of Public Affairs University of Iowa January 24, 2014 13 Exhibit A City of Waterloo Goal Setting Session — 2014. SIGNIFICANT INITIATIVES OR PROGRAMS CONSIDERED (First number in parentheses indicates votes received on first ballot; second number refers to votes received on second ballot. Initiatives receiving a majority of votes on first ballot were designated as priorities and not subject to voting on the second ballot) • Evaluate city pay system and develop program to address management and non - bargaining compensation issues, including (5) o Compression issues o Compensation study o Pay scales o Performance evaluations o Merit -based pay o Employee job audit that fixes pay inequities o Make job descriptions based upon job duties • Five-year comprehensive plan for right -sizing city. Commission a municipal consulting firm and pay attention to their suggestions (2,3) • New redevelopment plan for eliminating blight and increasing business and housing (3,2) o Incorporate use of 657A lots in strategy o Incorporate Neighborhoods Master Plan (2007) • Ordinance to restrict predatory lenders (2,2) • Develop a "Just Cause" policy regarding employment (0,0) • Ban on Domestic Violence victim evictions (1,0) • Municipal living/minimum wage (1,1) • Transfer station (4) • Develop communications strategy for city (4) o New city promotional materials/marketing/change-our-image campaign • Turn yard waste into usable energy (2,3) • Find use for top floor of library (0,0) • Find new revenue — naming rights and sponsorships (1,1) • Traffic Operations use less paint more vinyl (0,0) • Police Dept. need for traffic division (0,0) • Regionalize fire/police services (1,0) • Internet connectivity bandwidth (fiber to homes and businesses (2,1) • Emerald Ash Borer readiness program. (0,1) • Adopt electronic document management system; convert to electronic council packets (3,2) 14 • Evaluate downtown parking (2,3) o Parking study o Evaluate parking authority concept o Improve Downtown Parking Ramps — management, cleanliness, public awareness o Evaluate outsourcing • Red light cameras (1,0) • Annexation of Cedar Township (Juniper, Balsam, and Rose Lane) (0,0) • Create a special events coordinator to ensure that festivals and events have an easier time receiving direction on permits/ordinance variances etc. (0,0) 15 Exhibit B AGENDA CITY OF WATERLOO GOAL SETTING SESSION - 2014 THURSDAY, JANUARY 23, 2014 4:00 PM -8:00 PM City Hall Council Chambers 1. Introductions and Opening Comments a. Name, Tenure, and Background 2. General Overview of the Meeting and the Goal Setting Process a. The Ground Rules for this session 3. Review Recent City Accomplishments (2011-13) 4. Review Issues, Concerns, Opportunities, and Trends 5. Identify On -Going Priorities 6. Programs, Policies, Projects and Initiatives a. Review Results of Questionnaire b. Explanations, clarifications, revisions, deletions, additions of Programs, Policies, Projects, and Initiatives c. Ranking of Priorities 7. Organizational Effectiveness 1. Review Results of Questionnaire 8. IPA Report to the Mayor and City Council — 2014 Goal Setting Process a. Development of Action Plan b. Importance of Quarterly Updates 9. Questions, comments, and suggestions 10. Adjourn 16 Exhibit C CITY OF WATERLOO GOAL SETTING SESSION — 2014 QUESTIONNAIRE INTRODUCTION The City of Waterloo's Goal Setting Session will be held on Thursday, January 23, 2014, at City Hall. The purpose of the session will be to identify and prioritize the City's overall goals and objectives for the next two years. In order to prepare for this session, you are requested to identify key issues and potential objectives that will be reviewed and discussed at the session. Please complete all sections of this questionnaire. If you need additional space, please feel free to attach additional page(s). Major Accomplishments Please list the major city accomplishments over the past two years. These accomplishments could be as large as a street project or as simple as a newly adopted city policy. The items do not need to be in any particular order. Issues, Concerns, Trends, and Opportunities Please list specific issues, concerns, trends and opportunities that affect future city services, policies, finances or operations (for example, loss of population, major new economic development success, employer or resolving a policy question). You do not need to identify potential solutions to your concerns. 17 Significant Initiatives or Programs Please list any initiatives, programs or policies that you think the City should consider in the next two years (for example, downtown revitalization, updating employee job descriptions, adopting a policy on open burning, conducting an annexation study, reviewing water and sewer rates, etc.) Organizational Effectiveness Please list several things that the Mayor/City Council and/or staff could do in the future to improve organizational effectiveness, decision-making process, teamwork and the ability to accomplish the City's stated goals and objectives. RETURN OF QUESTIONNAIRE Please return this questionnaire to Suzy Schares by Friday, December 13. 18 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-295 RESOLUTION APPROVING CITY OF WATERLOO CITY COUNCIL PRIORITIES THROUGH FISCAL YEAR 2016. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the attached City of Waterloo City Council priorities through fiscal year 2016, be and the same are hereby approved. PASSED AND ADOPTED this 28th day of April, 2014. ATTEST: Suzy Schare City Clerk / a,,, Ernest G. Clark, Mayor City of Waterloo, Iowa Goal Setting Report 2014 Mayor: Buck Clark City Council: Quentin Hart Ron Welper Pat Morrissey Tom Lind Steve Schmitt David Jones Carolyn Cole City Staff: Suzy Schares, City Clerk/Human resources Director Facilitated by: Jeff Schott Institute of Public Affairs University of Iowa 1 CITY OF WATERLOO, IOWA GOAL SETTING SESSION 2014 Introduction TABLE OF CONTENTS Page 3 Goal Setting Sessions Page 3 Major Accomplishments Page 4 Issues, Concerns, Trends, and Opportunities Page 8 On -Going Priorities Page 11 New Priority Projects, Programs, Policies, and Initiatives Page 12 Organizational Effectiveness Initiatives Page 12 Final Comments Page 13 Exhibit A — Significant Projects, Programs, Policies, and Initiatives Considered Page 14 Exhibit B - Agenda Page 16 Exhibit C —Questionnaire Page 17 2 CITY OF WATERLOO, IOWA GOAL SETTING SESSION 2014 Introduction The City of Waterloo requested the Institute of Public Affairs (IPA) to assist the city with goal setting. IPA agreed to organize and facilitate a process that involved the following steps: 1. Prepare a questionnaire to identify recent accomplishments, issues/trends/concerns, potential new initiatives/programs/policies and suggestions to improve organizational effectiveness. 2. Conduct a goal -setting session with the Mayor and City Council. 3. Conduct a preliminary session with City department heads. 4. Preparation of this final report. Goal Setting Sessions City Council Members and the Mayor held a goal setting work session conducted by the IPA on January 23, 2014. In attendance and participating at this meeting were Mayor Buck Clark and Council Members Quentin Hart, Ron Welper, Pat Morrissey, Steve Schmitt, David Jones and Carolyn Cole. Also in attendance and participating in this meeting was City Clerk/Human resources director Suzy Schares. In addition, a preliminary meeting was held on January 7, 2014, with City of Waterloo department heads. In attendance and participating in this meeting were Culture and Arts Director Kent Shankle, Chief of Fire Services Pat Treloar, Public Works Director Mark Rice, City Clerk/Human Resources Director Suzy Schares, Chief Financial Officer Michelle Weidner, Library Director Sheryl McGovern, Waste Management Director Larry Smith, Traffic Superintendent Sandi Greco, Water Works General Manager Dennis Clark, Building Inspector Craig Clark, Assistant City Engineer Dennis Gertz, Community Development Director Rudy Jones, Housing Director Ethel Washington, Community Planning and Development Director Noel Anderson, Director of Safety Services Dan Trelka, IT Director Matt Obrien, Human Rights Director Abraham Funchess and Mayor Buck Clark. 3 Major Accomplishments The following were identified as major accomplishments of the City during the past two years: Budget/Finance • Passed a budget with zero increase in residential taxes and a decrease in commercial taxes in 2013 • Updated health insurance program enhancing benefits and shifting more responsibility to employees • Passage of Local Option Sales Tax for street improvements with ten year sunset • Improved bond rating to AA (Moody's) • Increased financial reserves Economic Development • Completion and development of Cedar River Renaissance projects o including Amphitheatre o river walk o docks o expo plaza o new and expanded museums o public market o spray park o bladder dam • City Limit Urban Revitalization Area • Main street Revitalization • Economic development in downtown and surrounding area • Brownfields & grayfields reuse and redevelopment • New in -fill commercial developments o CVS o Hy -Vee • Expand businesses along Hwy 63 o Include rec trails and connect to downtown • Redevelopment of Crossroads area and surrounding • New shopping development in south Waterloo • Continuing developments in industrial parks Facilities • New Public Works Building • City Hall remodel • Human Services campus 4 Major Accomplishments (continued) Housing • Continuation of affordable housing units priced between $ 124,000 and $180,000 coming on line with a total of approximately 80 to be completed by December 2014 • West San Marnan Road/Sunnyside Development • Housing starts from north to south side of city • Creation of a local housing trust fund that will assist in addressing some of the housing repair needs in Waterloo with funds being provided from the Iowa Finance Authority • Housing/Condominium development on the river front • Continued work in blighted areas and infill of new homes o Old Lincoln School site • Passed chronic nuisance property ordinance • Increased demolition of abandoned homes • Detention pond installed to resolve long-standing drainage problem at Senior Apt. complex • New windows installed in housing projects Infrastructure • Completed bidding process for new lift station • Completed lagoon lift station • Completed disinfection project • Slip lining Airport Hwy sanitary sewer • Highway 63 Improvement project • Donald St, 4th St redevelopment • Shaulis Road Extension • Ansborough Paving Project • Installation of LED street lights in two locations) • Bladder dam on Cedar River • RISE street projects for economic development • Completion of annual Street Reconstruction and Asphalt Overlay projects • Adopted Complete Streets policy 5 Major Accomplishments (continued) Information Technology • Collaboration on technology needs with Waterloo Community School District • Core and edge network infrastructure replaced • Client lifecycle replacement program restarted and prioritized, IT • Upgraded MS Office from 2000 to 2010, along with major training program • Installed new email server, migrating from exchange 2003 to Exchange 2010 • Starting a CMOM program • 18 year old phone system replaced with new VOIP phone system • Implemented helpdesk system, began tracking issues/establishing metrics • Began implementing security systems such as WSUS (pushing out security updates), a managed antivirus solution, new firewall, etc. • Fiber optics project connecting the Public Works building, Memorial Hall, West Parking Ramp, Sportsplex, and City Hall • LOGOS System o Financial software o Payroll/Human Resource software o Community Development software ■ Permitting ■ Business licensing ■ Inspections ■ Code Enforcement • Automated Timecard system • Conversion to RFID inventory system including new selfcheck machines and automated check-in/sorter • EMS service converted to paperless system Organizational/Governance • Combining of City Administrative duties • City taking over Animal Control Services • Improved diversity relations • Creation of employee health insurance committee • Human Rights procured a direct relationship with EEOC • Implementation of Code Section 657A property Acquisition process 6 Major Accomplishments (continued) Parks and Recreation • Opened a new 140,000 sq. ft. Sports and Recreation facility, Sportsplex • Built a new multi-purpose Boat House on the Cedar River • Worked with "Build our Ballpark" to completely renovate and update our youth baseball/softball facilities. • Continued expansion of recreational trail system. • Successful and growing slate of programs and rentals for Riverloop Facilities • Continued improvements at Young Ice Arena with new video/scoreboard/audio system • Continued development of new facilities at Riverview Recreation Area. • Assembled a new Downtown Area Maintenance operation including hiring and training staff, procuring equipment, and establishing a downtown shop space. (S) • Completed major Byrnes Park improvements project for drainage, new parking lot, cart paths, picnic shelter. • Made erosion control improvements at Gates Park including wall construction and streambank stabilization. • Contracted drainage improvements for South Hills Golf Course. • Constructed topdressing and bulk material containment storage facilities at all three golf courses. • Continued improvements to new dog park • Installed new play equipment at Gates Park and new picnic shelter and basketball court at Sullivan Park. • Development of Sherwood Park flood buyout properties and Sans Souci for recreational use. • Continuing to provide youth recreation and arts programming and services Public Safety • Crime rate has decreased • Increased public safety morale • Chamberlains demolition • Reduced red light running fatalities • Embarking radio -broadcast traffic safety awareness campaign • Traffic crashes are down • Police and fire public communications and accountability • Maintained current ISO rating • Liquor store ordinance adopted — reduction in police calls for service Other • Great Places/Blue Zones designations • Demolition of Lafayette School • Flood recovery — significant repairs and remediation • Competitive airfares out of Waterloo • Iowa Tourism Conference • Irish Fest • Special Lincoln Exhibit and programming at the Public Library 7 Issues, Concerns, Trends and Opportunities The following were identified as issues, concerns, trends, and opportunities that may affect future city services, policies, finances or operations: Budget/Finance • How to replace property tax revenue lost due to property tax reform • State continuing to shift tax burden from businesses to residential • TIF issues • High Tax rate • Increase of salaries and benefits • Inequitable pay scales in various departments ) • Police/Fire pension funding • Wage compression issue for City employees • Establish alternatives for retiree health care • Increase the maximum allowable purchase amount without Finance Committee approval • Potential minimum wage increase and major impacts on part-time budgets • Reduced federal funding of CDBG and HOME funds • Local Housing Trust fund not being fully funded • Balancing bold vision versus limited resources • How to pay for the increasing cost of city services in an environment where our primary revenue sources are declining, but costs continue to rise • Before approving capital projects, identify future operations & maintenance costs and how to pay them • Paying for property maintenance for properties acquired by 657A and FEMA Economic Development • Lack of good -paying jobs • Lack of skilled labor o Reconfiguration of educational delivery to match need job skills • Lack of dedicated economic development position in city • Loss of positions at major employers • CLURA (City Limits Urban Revitalization Area) success • Utility franchise fee increase effect on major employers attitudes • Potential negative impacts of metered parking on businesses, access and utilization of attractions, and associated potential reductions in rental and admission revenues • Jeff Speck's ideas • Potential opportunity created with new visitors to John Deere Museum • Blue Zones designation creates positive opportunities for well-being and city image. • Opportunity — acquisition and infrastructure for large industrial development 8 Issues, Concerns, Trends and Opportunities (continued) Facilities • Continue to update and modernize Convention Center • Outdoor swimming pools have exceeded life expectancy • Lack of recycling center Infrastructure • EPA/DNR Clean Water Act regulations • Infiltration/Inflow issue • University Avenue proposed changes — transfer of jurisdiction • Upgrading Traffic Control system to save hundreds of thousands of dollars in fuel costs each year • Technology related security • Aging infrastructure and deferred maintenance of city facilities • Overall poor condition of Park Avenue and 11th St Bridges • ADA Sidewalk Improvements • Corps of Engineers Flood Control System Certification • Drainage area storm water improvements • Requirement for NPDES permit may require the addition of several employees • FOG (Fats -oil -grease) program initiation • Need for additional funding for curb repair/reconstruction Organizational/Governance • Do not televise oral comments • Continue and enhance automating processes • Move toward electronic council packets • "Ban the box" — Individualized assessments • Increasing number and type of downtown amenities and recreational trails without corresponding increase in maintenance staffing. • Lack of Standard Operating Procedures throughout city • Impending retirements of "baby boomers" in city work force Public Safety • Animal Control Dangerous Animal Ordinance • Gang violence • Red light camera limbo • Perception of high crime rate • Chamberlains area 9 Issues, Concerns, Trends and Opportunities (continued) Other • Loss of population • Waterloo's negative image • Waterloo Schools • Overflowing garbage cans • Minority resident perceptions • Promote/celebrate Waterloo's diversity • High poverty rate • Revised flood map • Continue to explore alternatives for more expedient and effective snow removal operations in residential areas • Steadily increase in new downtown residents is a positive trend. • The Emerald Ash Borer threatens 4368 city owned ash trees in Waterloo and countless privately owned ash trees. Issues resulting from this infestation will be o a) numerous hazardous trees on both public and private property, o b) funding the removal of many city owned hazardous trees as city crews will not be able keep up, & o c) Disposal of ash tree debris from both public and privately owned trees will be a challenge due to the volume of material. • Remodeled/renovated schools fantastic plus for Waterloo • Keep/maintain quality -of -life features to attract/retain younger families • Keep/maintain quality -of -life features to attract/retain older residents/retirees 10 On -Going Commitments/Priorities The following were identified as the City's on-going commitments/priorities for the upcoming 24 month period: • Continue to support economic development programs and activities • Continue housing initiatives and increase housing starts • Continue to promote residential and commercial development in Logan Plaza area • Continue to support downtown revitalization o Embrace walkable/bikeable cities model (Jeff Speck) • Continue efforts to implement Infiltration/Inflow (I/I) and SSO solutions (CMOM program) • Tech Works project • Acquisition of South Waterloo Business Park site • Manage, maintain and program new Cedar Valley Sports Plex • Continue 657A property acquisition program • Continue to update and upgrade technology o Complete implementation of program to accept payments by credit card o Provide adequate funding to ensure technology infrastructure and services are capable of meeting the City's growing needs and making investments where appropriate, such as Internet bandwidth, personnel, etc. o Implement routine network monitoring o Continue security initiatives such as firewall replacement and the pushing of security updates to clients o Work with departments like traffic and waste management to ensure they upgrade their infrastructure to enable them to utilize supported operating systems. 11 New Priority Projects, Programs, Policies and Initiatives The participants reviewed potential new projects, programs, policies and initiatives for consideration and selected the following as priorities for the upcoming 24 month period (listed in priority order): 1 Evaluate city pay system and develop program to address management and non - bargaining compensation issues, including o Compression issues o Compensation study o Pay scales o Performance evaluations o Merit -based pay o Employee job audit o Revise job descriptions based upon job duties 2 (Tie) Transfer station 2 (Tie) Develop communications strategy for city o New city promotional materials/marketing/change-our-image campaign A complete list of all programs and initiatives considered by the Mayor and City Council members and number of votes received is attached as Exhibit A. Organizational Effectiveness After review and discussion, the Mayor and City Council selected the following steps to improve organizational effectiveness: • Investigate dedicating staff person for economic development • Review code enforcement activities • Review purchasing policies • Investigate opening of bids prior to City Council meetings • Look at improving process of city operations, e.g. using LEAN or similar techniques 12 Final Comments It was a pleasure to assist the City of Waterloo with this goal setting process. I was very impressed by the level of dedication and community -mindedness demonstrated by all the participants in this process. It is important to note that the prioritization of projects and initiatives is not "cast in stone." They can be modified as new circumstances may occur. It is recommended that city staff prepare an "action plan" for accomplishing the planning goals. The action plan would define the steps that would be needed to accomplish each goal, identify who is responsible for implementation, and establish a timeline for accomplishment. The action plan should then be presented to the Mayor and City Council for review and approval. It is also recommended that staff review with the Mayor and City Council the status of implementing the goals on a quarterly basis. Jeff Schott Institute of Public Affairs University of Iowa January 24, 2014 13 Exhibit A City of Waterloo Goal Setting Session — 2014. SIGNIFICANT INITIATIVES OR PROGRAMS CONSIDERED (First number in parentheses indicates votes received on first ballot; second number refers to votes received on second ballot. Initiatives receiving a majority of votes on first ballot were designated as priorities and not subject to voting on the second ballot) • Evaluate city pay system and develop program to address management and non - bargaining compensation issues, including (5) o Compression issues o Compensation study o Pay scales o Performance evaluations o Merit -based pay o Employee job audit that fixes pay inequities o Make job descriptions based upon job duties • Five-year comprehensive plan for right -sizing city. Commission a municipal consulting firm and pay attention to their suggestions (2,3) • New redevelopment plan for eliminating blight and increasing business and housing (3,2) o Incorporate use of 657A lots in strategy o Incorporate Neighborhoods Master Plan (2007) • Ordinance to restrict predatory lenders (2,2) • Develop a "Just Cause" policy regarding employment (0,0) • Ban on Domestic Violence victim evictions (1,0) • Municipal living/minimum wage (1,1) • Transfer station (4) • Develop communications strategy for city (4) o New city promotional materials/marketing/change-our-image campaign • Turn yard waste into usable energy (2,3) • Find use for top floor of library (0,0) • Find new revenue — naming rights and sponsorships (1,1) • Traffic Operations use less paint more vinyl (0,0) • Police Dept. need for traffic division (0,0) • Regionalize fire/police services (1,0) • Internet connectivity bandwidth (fiber to homes and businesses (2,1) • Emerald Ash Borer readiness program. (0,1) • Adopt electronic document management system; convert to electronic council packets (3,2) 14 • Evaluate downtown parking (2,3) o Parking study o Evaluate parking authority concept o Improve Downtown Parking Ramps — management, cleanliness, public awareness o Evaluate outsourcing • Red light cameras (1,0) • Annexation of Cedar Township (Juniper, Balsam, and Rose Lane) (0,0) • Create a special events coordinator to ensure that festivals and events have an easier time receiving direction on permits/ordinance variances etc. (0,0) 15 Exhibit B AGENDA CITY OF WATERLOO GOAL SETTING SESSION - 2014 THURSDAY, JANUARY 23, 2014 4:00 PM — 8:00 PM City Hall Council Chambers 1. Introductions and Opening Comments a. Name, Tenure, and Background 2. General Overview of the Meeting and the Goal Setting Process a. The Ground Rules for this session 3. Review Recent City Accomplishments (2011-13) 4. Review Issues, Concerns, Opportunities, and Trends 5. Identify On -Going Priorities 6. Programs, Policies, Projects and Initiatives a. Review Results of Questionnaire b. Explanations, clarifications, revisions, deletions, additions of Programs, Policies, Projects, and Initiatives c. Ranking of Priorities 7. Organizational Effectiveness 1. Review Results of Questionnaire 8. IPA Report to the Mayor and City Council — 2014 Goal Setting Process a. Development of Action Plan b. Importance of Quarterly Updates 9. Questions, comments, and suggestions 10. Adjourn 16 Exhibit C CITY OF WATERLOO GOAL SETTING SESSION -2014 QUESTIONNAIRE INTRODUCTION The City of Waterloo's Goal Setting Session will be held on Thursday, January 23, 2014, at City Hall. The purpose of the session will be to identify and prioritize the City's overall goals and objectives for the next two years. In order to prepare for this session, you are requested to identify key issues and potential objectives that will be reviewed and discussed at the session. Please complete all sections of this questionnaire. If you need additional space, please feel free to attach additional page(s). Major Accomplishments Please list the major city accomplishments over the past two years. These accomplishments could be as large as a street project or as simple as a newly adopted city policy. The items do not need to be in any particular order. Issues, Concerns, Trends, and Opportunities Please list specific issues, concerns, trends and opportunities that affect future city services, policies, finances or operations (for example, loss of population, major new economic development success, employer or resolving a policy question). You do not need to identify potential solutions to your concerns. 17 Significant Initiatives or Programs Please list any initiatives, programs or policies that you think the City should consider in the next two years (for example, downtown revitalization, updating employee job descriptions, adopting a policy on open burning, conducting an annexation study, reviewing water and sewer rates, etc.) Organizational Effectiveness Please list several things that the Mayor/City Council and/or staff could do in the future to improve organizational effectiveness, decision-making process, teamwork and the ability to accomplish the City's stated goals and objectives. RETURN OF QUESTIONNAIRE Please return this questionnaire to Suzy Schares by Friday, December 13. 18 CITY OF WATERLOO Council Communication City Council Meeting: April 28, 2014 Prepared: April 22, 2014 Dept. Head Signature: Suzy Schares # of Attachments: 1 SUBJECT: Policy Submitted by: Resolution approving amendment to the Purchasing Procedures Bidding Suzy Schares, City Clerk/HR Director Recommended City Council Action: Pass resolution approving amendment to the bidding policy directing bids for purchases, contracts or projects amounting to $25,000 or more to be opened before the City Clerk or designated party. Summary Statement: Expenditure Required: none Source of Funds Policy Issue Alternative Background Information: Bids will be opened on Thursday prior to the hearing at 1:00 p.m. and the bid tab will be read following the public hearing. TO: Department Heads Bookkeeping Personnel C: Mayor Clark DATE: April 29, 2014 FROM: Suzy Schares RE: Expenditure Pre -Authorization Policy The Council approved an amendment to the bidding policy at the April 28, 2014 Council meeting as requested by Mayor Clark. I think we'll all appreciate the change made in the policy. Effective today, all bids over $25,000 that require a public hearing need to be due on Thursday at 1:00 p.m. prior to the Public Hearing that will be held the following Monday. Bid Openings will occur at 1:00 p.m. on Thursday in the First Floor Conference Room at City Hall. An updated copy of the Purchasing Procedures Policy document will be provided by Finance in the future. If you have any questions about the change to the policy, please contact me. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-296 RESOLUTION APPROVING AMENDMENT TO THE PURCHASING PROCEDURES BIDDING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that bids over $25,000 that require a public hearing need to be due on Thursday at 1:00 p.m. prior to the public hearing that will be held the following Monday, with the bid openings occurring at 1:00 p.m. on Thursday in City Hall in the First Floor Conference Room, be and the same is hereby approved. PASSED AND ADOPTED this 28th day of April, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Scares, CMC City Clerk BUCK CLARK COUNCIL MEMBERS ................... DAVID JONES CA_ OI y;., COLE PATRICK MORRISSEY Qi7 T HAR', RON WELTER TOM INT) `C H M£-1 T CIT OF LOC . W- ;STE. MANAGEMENT SERVICES 3505 EASTON AVE. WATER_00, .r, 5752 (319)2S-31-4553 FAX (.31 -- LARRY N. SMITH SUPERINTENDENT Council Communication City Council Meeting: 4/28/14 Prepared: 4/22/2014 Dept. Head Signature: # of Attachments: SUBJECT: IDNR Construction Permit Application Submitted by: Larry N. Smith, WMS Superintendent Recommended City Council Action: Resolution approving Construction Permit Application with the Iowa Depat Intent of Natural resources for the wastewater disposal system construction in conjunction with WPCF Belt Press Addition City Contract 869. Summary Statement: Expenditure Required: $100.00 Source of Funds: Policy Issue: Alternative: Background Information: WERE WORK G FOR YOU! An Equal Opportunity/Affirmative Acton Employer IOWA DEPARTMENT OF NATURAL RESOURCES Wastewater Disposal System Construction Permit Application Fee Form CASHIER'S USE ONLY 0945-542-N P D E -CP -0570 32-3202 Owner Owner Name: City of Waterloo, IA Address: 715 Mulberrty St City, State, Zip: Waterloo, IA 50703 Project Identification: Construction for Water Pollution Control Facility Belt Press $100 Fee enclosed Please sign and return this form with a check or money order payable to "Iowa Department of Natural Resources". Place it and the check or money order on top of other Construction Permit Application documents. Effective beginning July 1, 2006, Applications for Construction Permits for wastewater disposal systems required by Iowa Code 4556.173 and rules in Iowa Administrative Code 567 IAC 64, must be accompanied by the fee required by Iowa Code 4556.197 and Iowa Administrative Code 567 IAC 64.16(3)"c". The fee is $100 for each application, regardless of project size and project type including sanitary sewers, pump stations, treatment units or a combination thereof. The fee shall be submitted with the certified engineering documents necessary to apply for a construction permit (plans, specifications and related application schedules A, F, and G as well as the appropriate schedules indentified on page 2 of Schedule A). The construction permitting process is initiated as planning for construction begins. Planning coordination and submittal of preliminary engineering reports or facility plans precedes submittal of technical documents necessary to constitute a construction permit application. The application fee is not necessary when submitting a planning document but must accompany construction permit application documents. A fee should accompany each permit application received on or after July 1, 2006. Failure to submit a fee with the application may delay the processing of a construction permit. If you have any questions regarding the application fee, please contact Donna Gomm at 515-281-8502 or "Donna.Gomm) i nlr.iowa.go\ Signature of Owner or Representative: Printed Name: Telephone or email contact: 3/ 1- of 9 / — c ' SJ 3 Mail to: Iowa Department of Natural Resources Wastewater Engineering Section 502 East 9th Street Des Moines, IA 50319-0034 06/2011 cmz DNR Form 542-1245 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-297 RESOLUTION APPROVING WASTEWATER DISPOSAL SYSTEM CONSTRUCTION PERMIT APPLICATION WITH IOWA DEPARTMENT OF NATURAL RESOURCES AND DIRECTING EXECUTION OF SAID APPLICATION BY WASTE MANAGEMENT SERVICES SUPERINTENDENT. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Wastewater Disposal System Construction Permit Application dated April 28, 2014, in conjunction with the WPCF Belt Press Addition, Contract No. 869, by and between the Iowa Department of Natural Resources and the City of Waterloo, Iowa, be and the same is hereby approved, and the Waste Management Services Superintendent authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 28th day of April, 2014. ATTEST: Suzy S hares, CMC City Clerk 7 est G. Clark, ‚4, CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES 3505 Easton Ave. • Waterloo, IA 50702 • (319) 291-4553 Fax (319) 291-4523 CITY OF WATERLOO Council Communication City Council Meeting: 4/28/2014 Prepared 4/22/2014 Dept. Head Signature: # of Attachments: 1 SUBJECT: Biosolids Management, Storage, and Land Application Contract Submitted by: Larry N. Smith, Superintendent WMS Recommended City Council Action: Requesting Council approval to extend the Contract with Nutri-Ject Systems, Inc., for the Biosolids Management, Storage, and Land Application, with a new rate of $4,900.00 per month ($200.00 monthly increase) for the biosolids Storage building for a five year term commencing August 1, 2014 through July 31 2019. Summary Statement: We are now entering into our 15th year contract with Nutri-Ject Systems for the management, storage and land application, we have enjoyed a great relationship and they will continue to provide the City of Waterloo with all required IDNR bi-monthly analysis and all bio -solids related correspondence and the IDNR/EPA required annual reports. Expenditure Required: Source of Funds: Sewer/520 Policy Issue Alternative Background Information: On July 1, 2004 the monthly lease rate for the bio -solids storage building was reduced from $18,000.00 per month to a rate of $4,700.00 per month for July 1, 2009 through July 31, 2014. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer April 14, 2014 Mr. Larry Smith, Superintendent Water Pollution/Flood Control Department 3505 Easton Ave. Waterloo, IA 50702 Re: Biosolids Management, Storage, and Land Application Contract 515 FIFTH STREET BOX 398 HUDSON, IOWA 50643 PHONE (319) 988-4601 FAX (319) 988-3506 Dear Larry, Per our present contract we are now entering into our 15th year and as of July 1, 2004 your monthly lease rate based upon Article IV of the master contract document for the biosolids storage building was reduced from $18,000.00 per month to a rate of $4,700.00 per month from Julyl, 2009 through July 31, 2014. The new rate for the (5) year term will be $4,900.00 per month commencing August 1, 2014 through July 31, 2019. There will be no other price increases in our management, transportation and land application of the City of Waterloo's biosolids and as always we will continue to provide the City of Waterloo with all required IDNR bi-monthly analysis and all biosolids related correspondence and the IDNR/EPA required annual reports as per CFR part (40) section 503 regulations. We have enjoyed a great relationship since 1989 and I believe the decision that was made by the City of Waterloo to partner with Nutri-Ject. Systems, Inc. was a good decision and has been mutually beneficial to both parties. We are bringing to the table a proven track record of excellence with 75,000 dry tons of wastewater residuals land applied annually by our firm in and around the Midwest and an impeccable reputation within the industry as well as with the Iowa Department of Natural Resources. Our staff has in excess of 130 years of combined experience in the land application and the management of residuals. Our mission statement is "To provide outrageous service to our customers by doing whatever it Dredging • Land Application of Biosolids • Residual Management www.nutriject.com takes to get the job done in a timely and environmentally sound manner, while providing a safe and secure, stable future for the men and women we work with !" To that end hopefully we have lived up to you and your staffs expectations. Thank you in advance Larry for your consideration in this matter, and we look forward to working with you and your staff and the City of Waterloo's continued success in the future. Sincerely Yours, R. Scott Wienands, President Nutri-Ject Systems, Inc. AGREEMENT For Turnkey Biosolids Professional Manager tent `l'rtf; With The City Of Waterloo Water Pollution/Flood Control l)cpar trayeld RECITALS THIS AGREEMENT, made and entered into this day of between: (;)70t. 41 d 1/?)1.,I1 � 1,1-1) rain __. , by and THE City of Waterloo, a municipal corporation located in the County of Black I hawk, State of Iowa (hereafter the "OWNER") acting through its City Council, and Nutri-Ject Systems, Inc., an Iowa corporation with its principal place of business at 515 5th Street, Hudson, Iowa (hereafter "NJS"). WHEREAS, the OWNER owns the by-product Biosolids, produced at the Wastewater Facility (as defined in Attachment A and more specifically listed in Exhibit One); WHEREAS, the OWNER has the authority under the laws of the State of Iowa (the "State") and desires to enter into a professional services contract for the management of the Biosolids produced by the OWNER ; WHEREAS, NJS is experienced in and capable of supplying professional management services to the OWNER ; and WHEREAS , the OWNER desires to engage NJS to act as its independent professional biosolids hauling firm in the management of all Biosolids produced and stored; NOW, THEREFORE, in consideration of the mutual agreements herein contained, and subject to the terms and conditions herein stated, the parties agree as follows: ARTICLE I - PURPOSE During the terms of this Agreement, the OWNER agrees to engage NJS as an independent professional Biosolids hauling firm to manage all Biosolids stored and produced, which are owned and controlled by the OWNER. Each party hereto agrees that it will cooperate in good faith with the other, its agents, and subcontractors to facilitate the performance of mutual obligations set forth in this Agreement. 'Ic - SE' SEFaE5 The scope of services to be provided by NJS under this Agreement will include the management, equipment, testing, recordkeeping, storage facilities, labor, and land application of the Biosolids to the extent specifically set forth in this Article 11 (hereinafter the "Scope of Service"): Attachment A -i C-1 MAINT NANCE NITS shall keep the vehicles, and assigned sect ions ref the Lu ilily in a clean, iu'at and orderly condition. TESTING AND LABORATORY ANALYSIS NJS shall perform the testing and laboratory analysis required by OWNER's NI'I)ES permit as it pertains to Biosolids, as well as that for necessary recordkecping purposes, Laboratory procedures and analysis shall conform to the then current clition of Standard Methods for the Examination of Water and Wastewater or be in accordance with testing requirements of the NPDES permit as they pertain to tiiosolids. NJS shall deliver and certify such results to the OWNER and assist the OWNER in submitting such results to all required regulatory agencies. TECIINICAI. SUPPORT NJS shall provide on-call backup expertise in Biosolids operations, maintenance, and management as deemed necessary by the owner to ensure performance of its obligations under this Agreement. STAFFING NJS shall provide an experienced manager with skills to include OSHA compliance, personnel administration, Biosolids treatment, management, land application, transportation, public relations and communications necessary for the management, operation, maintenance, and repair of equipment and manpower. NJS shall also provide personnel with CDL licenses equal to or greater than the level required by the State. NJS employees experienced in Biosolids treatment and disposal shall staff the project. The staffing plan shall be consistent with project requirements. NJS is a local firm with 95% of its employees residing in Black Hawk County. NJS shall make every effort to employ minority subcontractor(s) to supplement operations during peak project requirements. TRAINING NJS shall implement a training program with both classroom and field training for all staff associated with the operation, maintenance and disposal of the Biosolids. The training shall include equipment operation, process management, maintenance and repair, regulations, first aid, safety, emergency response, hazardous material handling, and right -to -know laws. Other representatives of the OWNER may attend training sessions upon request. C-3 f s't IER ('OSI ANI) FAl'ENSFS NJS shall pay expenses required fur the normal and routine ►►►mnag;ement, operation, and maintenance of the storage facility and equipment including the following: personnel costs, fuels, chemicals, laboratory analysis and expendable supplies. unless otherwise agreed in writing by the parties, N.1S will not be required to pay the following: • Expenses resulting from a change in Scope of Services • Expenses resulting from a change in the OWNER's NI'DES permit, law, or regulations by any federal, state, or local agency or authority. • Any damages which result from force majeure, an Act of God, the OWNER, or any third party. • Expenses arising from process leachate, septage sludge, or other sludges. • Expenditures for Capital Improvements and Repairs, as defined in Attachment A. • Expenses arising from emergency sewer repair or replacement. • Expenses related to municipal or private surveillance and alarm monitoring by an outside agency. • Fire protection. • Expenses resulting from the handling and/or disposal of Abnormal and/or Biologically Toxic Materials, as defined in Attachment A. LITIGATION SUPPORT At the request of the OWNER, NJS will provide for or arrange, at the OWNER's expense, legal, regulatory, and technical assistance in connection with the OWNER's defense or prosecution of any actions, claims, suits, administrative, or arbitration proceedings, or investigations whether pending, threatened, or newly initiated. For such services the OWNER shall pay NJS its total cost incurred in its performance of such services multiplied by 1.10. ACCOUNTING RECORDS NJS shall maintain up-to-date financial records as they apply to the terms of this Agreement. All records will be kept in accordance with generally accepted accounting principles. The city at its sole cost may audit financial records. C-5 EXPENDITURES FOR CAI'ITAI. IMPR( VFW:NTS ANI) REPAIRS The OWNER is responsible for undertaking and tfayruent of Expenclitiires Icfr Capital Improvements and Repairs, as defined in Attachment A, which becomes necessary under this Agreement, are required in an emergency situation or wlricli are listed iii Exhibit Two. NJS's obligations under this Agreement are predicated upon the OWNEk's completing necessary Expenditures for Capital Improvements and Repairs at the Facilities as well as payment of maintenance expenses. City is responsible to meet requirements for Class II Sludge Criteria Reference. Attachment "C" PAYMENT OF INVOICES The OWNER shall be responsible for promptly paying all amounts due N.IS under this Agreement. Upon presentation of invoices by RIS, all payments including base and other compensation shall be due and payable on the first clay of each month (due date) for which services have been rendered. All such payments shall be made within tlurty (60) days of invoice or a late penalty will apply. NOTICE OF LITIGATION In the event that the OWNER or NJS has or receives notice of or undertakes the prosecution of any actions, claims, suits, administrative or arbitration proceedings, or investigations in connection with the Biosolids management project, the party receiving such notice or undertaking such prosecution shall give the other party timely notice of such proceedings and will inform the other party in advance of all hearings regarding such proceedings only as it applies to NJS. C-7 ARTICLE V - COMPENSATION BASE COMPENSATION From July 1, 1999, the OWNER shall pay NJS as compensation ("Base Compensation") for labor, equipment, materials, testing, monthly storage and supplies provided and the services performed pursuant to this Agreement the slain of $18,000.01) per month or part thereof with adjustments as specified hereafter. Upon presentation of invoices by NJS, the OWNER shall pay monthly payments on the first of each month (due date) for which services have been rendered. For any payment to N.IS winch is not made within sixty (60) calendar days after the due date, NJS shall receive interest at one and one-half (1-1/2) percent per month on the unpaid balance. BIOSOLIDS TRANSPORTATION AND APPLICATION FEES In addition to the Base Compensation the OWNER shall pay N.IS as compensation to cover Biosolids transportation and application, based on scale slips from a mutually agreed upon scale site per wet ton and services performed pursuant to this agreement. Upon presentation of invoices and scale slips by NJS, the owner shall pay $15.26 per wet ton within sixty (60) calendar days after the due date. NJS shall receive interest at one aiinne-half (1-1/2) percent per month on the unpaid balance. u,z, ; , 15. 1-1 f 5 4— a -g -'a 15.8? During the course of this five (5) year Agreement the budget will be reviewed annually to cover a CPI increase/decrease based upon the national CPI, for per ton transportation/application. Once the new budget has been adopted, an appropriate adjustment will be made in the monthly compensation, retroactive to July 1. BIOSOLIDS PRODUCTION ADJUSTMENTS The Base Compensation stated above is for the operation and maintenance of the Biosolids program at the existing production levels and characteristics at the commencement of this Agreement as designated in Attachment C. If the Baseline Conditions, as designated in Attachment C, are exceeded by 5 percent or more above the current production levels, as documented and verified by NJS, during any continuous 6 -month period, the OWNER shall adjust the Base Compensation at cost plus 10 percent management fee. All cost adjustments shall be retroactive. This additional compensation shall be added to the monthly contract fee in effect at the time this change occurs and will be included as part of the new adjusted fee as stated above. EXPENDITURES FOR CAPITAL IMPROVEMENTS AND REPAIRS NJS shall not be responsible for Expenditures for Capital Improvements and Repairs, as defined in Attachment A, unless they have been mutually agreed upon and identified in Exhibit Two as amended or through written approval. C-9 NUI'RI-,II.0 I' SYS'I'IE.MS., IN('. INSUI:ANt'II Occurance/Aggregate Comprehensive General Liability (Including bodily injury and wrongful d('atli - $2,000,001) per person) $1,000,000 Vehicle/Equipment Liability (Combined Singh Limit) (Bodily injury - $1,000,000 per person, Property damage - $1 000,000 per at•cident) $1,000,000 Worker's Compensation/Employer's Liability Statutory Statutory Professional Liability $1,000,000 Within thirty (30) calendar clays of the project, RIS shall furnish the OWNER with satisfactory proof of such insurance, and each policy will require a -day notice of cancellation to be given to the OWNER while this Agreement is in effect. These policies will be in effect at the time NJS implements Turnkey Biosolids Management Program. The OWNER shall be named as an additional insured according to its interest under the general liability policy during the term of this Agreement. OWNER INSURANCE The OWNER will purchase and maintain the City property and structures liability insurance on an all risk basis including fire and including extended coverage for vandalism and malicious mischief to full insurable value of the Facilities. NJS shall be named as an additional insured according to its interest under these policies during the term of this Agreement. The OWNER and NJS agree that with respect to insurance coverage carried by either party in connection with the Biosolids Program, such insurance will provide for the waiver by the insurance carrier of any subrogation rights against the OWNER or against NJS as the case may be. C-11 l'()I{Cly. MA,II?;(I1:I'. A party's performance under this Agreement shall be excused il, and to the extent that, the party is unable to perform because of actions due to causes beyond its reasonable control such as, but not limited to, Acts of God, the Picts of civil or military authority, loss of potable water source, floods, quarantine restrictions, riots, strikes, commercial impossibility, fires, circumstances reasonably beyond Uie control of the party obligated to perform, whether such other causes are related or unrelated, similar or dissimilar, to any of the foregoing. In the event of any such force rnajeure, the party unable to perform shall promptly notify the other party of the existence of such force rnajeure and shall be required to resume (performance of its obligations under this Agreement upon the termination of the aforementioned force niajeure. AUTHORITY TO CONTRACT & SUBCONTRACT Each party warrants and represents that it has power and authority to enter into this Agreement and to perform the obligations, including payment obligations, under this Agreement. Nutri-Ject Systems, Inc. must perform at least 50% of all work under this agreement. GOVERNING LAW The Agreement shall be governed by and construed in accordance with the laws of the State of Iowa, exclusive of its choice of law rules. NOTICES All notices will be in writing and will be delivered in person or transmitted by certified mall, return receipt requested. Notices required to be given to NJS will be addressed to: Nutri -Jett Systems, Inc. ATTN: Scott Wienands, Vice President 515 5th Street, P.O. Box 398 Hudson, Iowa 50643-0398 Notices required to be given to the OWNER will be addressed to: City of Waterloo ATTN: MAYOR City Hall 715 Mulberry Street Waterloo, Iowa 50703 C -I3 ATTACHMENT A DEFINITIONS Abnormal or Biologically Toxic Material - is defined as any substance or combination of substances contained in the Biosolids in sufficiently high concentrations so as to interfere with the biological or physical/chemical processes necessary to, at the minimum, meet the requirements of Class B Mosolic's as described in Chapter 67 of the Iowa Code or other requirements of the OWNER's NI DES permit, or to create process residues, or other material classified as a hazardous waste under RCRA or cause a situation or an environmental hazard to humans limiting the ability to operate and maintain the Biosolids Program. Abnormal or Biologically Toxic Materials include but are not limited to heavy metals, phenols, cyanides, pesticides, or herbicides, priority pollutants as listed by USEPA or any substance that violates the local USEPA/II)NR Biosolids and/or land application standards or other portions of any applicable Sewer Use Ordinance only as it relates to the quality of the biosolids. C-15 ATTACHMENT B-1 ANAe I .Y'TICAI. Itl :I'OI I' WATERLOO POLLUTION CONTROL 3500 Easton Avenue Waterloo, IA 50702 Sample ID: 208X/209X 4-21-98 Date Taken: 04/21/1998 Sample No.: 446863 lob Number: 98.01362 Date Received: 04/21/1998 Analyte Results hinds Analysis Method iceguiawry Limils Ammonia Nitrogen (dist) 6,760 mg/kg dw SM 4500-N113 It NR Kjeldahl Nitrogen 57,200 mg/kg dw E-351.2 Nitrate Nitrogen <26 mg/kg dw SM 4500-NO3 l) NR Solid pH Measured in Water 7.8 units S-9045 Phosphorus, Total (as P) 17,200 mg/kg dw I:-365.2 NR Solids, Total 19.22 % SM 2540 C NR Solids, Total Volatile 54.30 % SM 2540 C NR Arsenic, GFAA <5.2 mg/kg dw S -7060A 75 Mercury, CVAA 1.21 mg/kg dw E-245.5 57 Selenium, GFAA 7.8 mg/kg dw S-7740 100 ICP Metals Prep (Solid) Complete g ICP Metals -Solid Complete mg/kg S -6010B Cadmium, ICP <5.2 mg/kg dw S-60108 85 Chromium, JCP 624 mg/kg dw S-60108 3000 Copper, ICF 520 mg/kg dw S -6010B 4300 Lead, ICP 94 mg/kg dw S -6010B 890 Molybdenum, ICP 16 mg/kg dw 5-6010B 75 Nickel, ICP 25 mg/kg dw S -6010B 420 Potassium, ICP 832 mg/kg dw S -6010B NR Zinc, ICP 884 mg/kg dw S -6010B 7500 Fecal Coliform Set -Up Complete Multiple Fecal Coliform Fecal Coliform — Aliquot 1 2,081 clg SM -9222D Fecal Coliform - Aliquot 2 520 clg SM -9222D Fecal Coliform — Aliquot 3 1,561 c/g SM -9222D Note: The final column contains the regulatory limits for Class 11 sludge. (See page C-26) dw = dry weight NR = Not Regulated To convert mg/kg to % divide mg/kg result by 10,000 Calculation to convert to dry weight: mg/'kg (wet) X 100 /total solids, Cheryl L. Wilson Operations Manager Iowa Lab Certification - 7 C-17 ATTACHMENT C EXISTING CONDITIONS The OWNER of the solids represents that the fulh wiIu. are the hiosolids characteristics, Biosolids production, Biosolids classification, laboratory analysis and Biosolids stored at the Waterloo Facilities on , 1998, and that the existing Biosolids meet all the standards or requirements. of the USEPA 503 Regulations and DNR Chapter 67, as amended, and contain no Abnormal or Biologically Toxic Material as defined in Attachment A. Biosolids Characteristics: Analysis Attached. (see appendix B-1 & B-2) Classification: IDNR Chapter 567-67.8 (1) (IDNR Code) Class II Sludge Criteria (PSRP) Process to Significantly Reduce Pathogens (PSRP) Pathogen + Vector Attraction Chapter 567-67.8 (c) (1) (INDR Code) Laboratory Analysis: Quantity of Stored Biosolids (TONS): Production: Daily - 90 Wet Tons Yearly - 23,400 Wet Tons C-19 67.3(3) Unless rules for specific progr,;nts r,ncler t!St__f'A or deparlment ;loft lolly provide otherwise, or unless other melliods art; all )roved by the depnrtnrent for pacific situation, samples taken and analyses mode to document contamination under this chapter shall be conducted in accordance with the methods described in 5G7 -67.10055l3). 567-67.4(455B) Land application program. All sewage sludge generators wishing to land apply sewage sludge shall establish and maintain in writing a long-range program for land application of sewage sludge. This program shall be developed for a minimum period of five years and shall be updated annually. A copy of this program shall be available at the facility for inspection by the department. At a minimum this program shall contain the following information in detail for the next calendar year and in general terms for the following four years. The plan shall include but not be limited to the following: 67.4(1) An outline of the sewage sludge sampling schedule and procedures which will be followed to ensure that the sewage sludge being applied to land continues to meet the requirements. 67.4(2) A determination of the amount of land required to allow land application to be conducted in accordance with the requirements. 67.4(3) Identification of the land and application methods which will be used for land application of the sewage sludge. Those areas and application methods shall be selected as necessary to ensure that land application can be conducted in accordance with the requirements. 67.4(4) The names of the owners and operators of all land to be used for land application, and identification of any legal arrangements made relative to use of these areas. The programs should also outline any restrictions or special conditions which exist regarding use of these areas for land application of sewage sludge. 67.4(5) An overall schedule for the land application of sewage sludge. This schedule should indicate the areas being used, the time of year that land application on each area will be conducted, and the proposed application rates for each area. 67.4(6) A determination of the volumes and types of storage and handling facilities required to allow land application of sewage sludge to be conducted in accordance with the land application schedule. The program shall also outline how any required additional sludge storage or handling facilities will be provided. 67.4(7) A determination of the volumes and types of storage and handling facilities required to allow land application of sewage sludge to be conducted in accordance with the land application schedule. The program shall also outline how any required additional sludge storage or handling facilities will be provided. 67.4(8) A plan to construct or obtain any additional sludge storage, handling or application facilities or equipment which are required by the land application program. 567-67.5(455B) Special definitions. "Agronomic rate" is the whole sludge application rate designed to provide the amount of nitrogen needed by the crop grown on the land and to minimize the amount of nitrogen that passes to the groundwater. "Annual whole sludge application rate" is the maximum amount of sewage sludge (dry weight basis) that can be applied to a unit area of land during a 365 -clay period. "Bulk sewage sludge" is sewage sludge that is not sold or given away in a bag or other container for application to the land. C-2 1 567-67.7(455B) Land application requirements for Class I sewage sludge. 67.7(1) Class / sludge criteria. Class I sludge is sewage sludge that has excellent quality and has been treated in a process equivalent to processes to further reduce pathogens (PFRP). a. The concentration of each pollutant in the sewage sludge shall not exceed the concentration for the pollutant in Table 1. TABLE 1 -POLLUTANT CONCENTRATIONS Monthly Average Concentration POLLUTANT (milligrams per kil gram) k Arsenic 41 Cadmium 39 Chromium 1200 Copper 1500 Lead 300 Mercury 17 Molybdenum 75 Nickel 420 Selenium 36 Zinc 2800 * Dry Weight Basis b. One of the monitoring processes in (1) below and also one of the analytical and treatment processes in (2) below shall be met for a sewage sludge to be classified as Class I sludge. (1) Monitoring processes. 1. The density of fecal coliform in the sewage sludge shall be less than 1000 Most Probable Number per gram of total solids (dry weight basis). 2. The density of Salmonella sp. bacteria in the sewage sludge shall be less than three Most Probable Number per four grams of total solids (dry weight basis). (2) Analytical and treatment processes. 1. The density of enteric viruses in the sewage sludge shall be less than one Plaque -forming Unit per four grams of total solids (dry weight basis). 2. The density of viable helminth ova in the sewage sludge shall be less than one per four grams of total solids (dry weight basis). 3. Sewage sludge shall be treated in one of the Processes to Further Reduce Pathogens (PFRP) described in 567-67.11(4555). 4. Sewage sludge shall be treated in a process that is equivalent to a Process to Further Reduce pathogens (PFRP), as determined by the department. c. One of the vector attraction reduction requirements shall be met for a sewage sludge to be classified as Class I sludge. (1) The mass of volatile solids in the sewage sludge shall be reduced by a minimum of 38 percent. C-23 TABLE 2 -FREQUENCY OF MONITORING Amount of sewage sludge metric tons per 365 -day period dry weight basis Greater than zero but less than 290 (or 325 English ton) Equal to or greater than 290 but less than 1,500 (English ton 325 to 1,680) Equal to or greater than 1,500 but less than 15,000 (English ton 1,680 to 16,800) Equal to or greater than 15,000 (or 16,800 English ton) Monitorirtq Frequency Once per year Once per quarter (4 times per year) Once per 60 days (6 times per year) Once per month (12 times per year) b. After the sewage sludge has been monitored for two years, the department may reduce the frequency of monitoring, but in no case shall the frequency of monitoring be less than once per year when sewage sludge is applied to the land. 67.7(4) Record keeping for Class I sewage sludge. a. Both the generator and bulk sludge applicator of Class I sewage sludge shall develop the following information and shall retain the information for five years: (1) The concentration of each pollutant listed in Table 1 in the sewage sludge. (2) The following certification statement: "I certify, under penalty of law, that the Class I sewage sludge requirements have been met. I am aware that there are significant penalties for false certification including the possibility of fine and imprisonment." (3) A description of how the Processes to Further Reduce Pathogens requirements (PFRP) are met. (4) A description of how one of the vector attraction reduction requirements is met. (5) A description of how the management practices are met for each site. b. Treatment works with a design flow rate of 1 million gallons per day or greater and treatment works that serve 10,000 people or more shall submit the above information to the department by February 19 of each year for the previous calendar year. 537-67.8(4555) Land appliLatiO l requirsrneff s for Class Il sewage sludge. 67.8(1) Class Il sludge criteria. Class II sludge is sewage sludge that has normal quality and has been treated in a process equivalent to Processes to Significantly Reduce Pathogens (PSRP). C-25 During that time, the temperature of the sewage sludge shall he Nutlet' ler than 40 der p res Celsius and the average temperature of the sewage sludge shall he Midi:er than 45 degrees Celsius. (6) The pH of sewage sludge shall be raised to 12 or higltor by alkali addition and, without the addition of more alkali, shall remain at 12 or higher for 2 hours and then at 1 1 .5 higher for an additional 22 hours. (7) Sewage sludge shall be injected below the surface of the land and no significant amount of the sewage sludge shall be present on the land surface within one hour after the sewage sludge is injected. (8) Sewage sludge applied to the land surface or placed on a surface disposal site shall be incorporated into the soil within six hours after application to or placement on the land. 67.8(2) Management practices for Class II sewage sludge. a. Class II sewage sludge shall not be applied to a lawn or a home garden. b. Land application sites, accepting Class II sewage sludges not meeting pollutant concentrations listed in Table 1 of 567-67.7(1), are subjected to the cumulative pollutant loading rates listed in Table 4. TABLE 4 -CUMULATIVE POLLUTANT LOADING RATES Cumulative Pollutant Loading Rate kilograms per hectare pounds per acre 41 36 39 34 3000 2670 1500 1335 300 267 17 15 75 66 420 373 100 89 2800 2490 POLLUTANT Arsenic Cadmium Chromium Copper Lead Mercury Molybdenum Nickel Seleniurn Linc c. Sewage sludge shall not be applied to the land if it is likely to adversely affect a threatened or endangered species listed under section 4 of the Endangered Species Act or its designated critical habitat. d. Sewage sludge shall be applied to the land at an annual whole sludge application rate that is equal to or less than the agronomic nitrogen uptake rate, unless otherwise specified by the department. e. The sewage sludge shall be applied only to soils classified as acceptable throughout the top five feet of soil profile. The sewage sludge shall not be applied to soils classified as sand, loamy sand and silt, The acceptability of a soil shall be determined using the U.S.D.A. soil classification. f. Land application sites shall have soil pH maintained above 6.0, unless (1) crops prefer soils with lower pH conditions, (2) the sludge meets the pollution concentration contained in Table 1, or (3) the site does not exceed calcium carbonate equivalent levels according to sound farm management practices. l the soil pH is below 6.0, it is acceptable C-27 application of sewage sludge, to the doi>;artrnenl. 'Hie notice shall include: (1) The location, by legal description, of the land application site and ftic I,_uiclowraer. (2) The name, address, telephone number, and National Pollutant Discharge Elimination System permit number (if appropriate) of the sewage sludge generator and the applicator. 67.8(3) Frequency of monitoring for Class II sewage sludge. a. The frequency of monitoring the pollutants listed in fable 3, the pathogen density requirements, and the vector attraction reduction requirements shall be at the frequency stated in Table 5. TABLE 5 -FREQUENCY OF MONITORING Amount of sewage sludge metric tons per 365 -day period dry weight basis Greater than zero but less than 290 (or 325 English ton) Equal to or greater than 290 but less than 1,500 (English ton 325 to 1,680) Equal to or greater than 1,500 but less than 15,000 (English ton 1,680 to 16,800) Equal to or greater than 15,000 (or 16,800 English ton) Monitoring Frequency Once per year Once per quarter (4 times per year) Once per 60 days (6 times per year) Once per month (12 times per year) b. After the sewage sludge has been monitored for two years, the department may reduce the frequency of monitoring, but in no case shall the frequency of monitoring be less than once per year when sewage sludge is applied to the land. 67.8(4) Record keeping for Class II sewage sludge. a. Both the generator and applicator of Class II sewage sludge shall develop the following information and shall retain the information for five years: (1) The concentration of each pollutant listed in Table 3 in the sewage sludge. (2) The following certification statement: "I certify, under penalty of law, that the Class I I sewage sludge requirements have been met. I am aware that there are significant penalties for false certification including the possibility of fine and imprisonment." (3) A description of how the Processes to Significantly Reduce Pathogens (PSRP) requirements are met. (4) A description of how the vector attraction reduction requirements are met. (5) A description of how the management practices for Class lI sewage sludge are met for each site. C-29 Washington, D.C., 1992. 6710(9) Percent volatile solids reductieu �;, alcl rl, �ti<�f � "t nviron� n�l, it f %�, �ti �l��ti<�ris anci Technology - control of Pathogens and Vectors in Sewage Sludge," F::r A -625/I 1 921013, U.S_ Environmental Protection Agency, Cincinnati, Ohio, 1992. 567-67.11(455B) Pathogen treatment processes. 67.11(1) Processes to significantly reduce pathogens (PSRP). a. Aerobic digestion. Sewage sludge is agitated with air or oxygen to maintain aerobic conditions for a specific mean cell residence time at a specific temperature. Values for the mean cell residence time and temperature shall be between 40 days at 20 degrees Celsius and 60 days at 15 degrees Celsius. b. Air drying. Sewage sludge is dried on sand beds or on paved or unpaved basins. The sewage sludge dries for a minimum of three months. During two of the three months, the ambient average daily temperature is above zero degrees Celsius. c. Anaerobic digestion. Sewage sludge is treated in the absence of air for a specific mean cell residence time at a specific temperature. Values for the mean cell residence lime and temperature shall be between 15 days at 35 to 55 degrees Celsius and 60 days at 20 degrees Celsius. d. Composting. Using either the within -vessel, static aerated pile, or windrow composting methods, the temperature of the sewage sludge is raised to 40 degrees Celsius or higher and remains at 40 degrees Celsius or higher for five days. For four hours during the five days, the temperature in the compost pile exceeds 55 degrees Celsius. e. Lime stabilization. Sufficient lime is added to the sewage sludge to raise the pH of the sewage sludge to 12 after two hours of contact. 67.11(2) Processes to further reduce pathogens (PFR,). a. Composting. Using either the within -vessel composting method or the static aerated pile composting method, the temperature of the sewage sludge is maintained at 55 degrees Celsius or higher for three days. Using the windrow composting method, the temperature of the sewage sludge is maintained at 55 degrees or higher for 15 days or longer. During the period when the compost is maintained at 55 degrees or higher, there shall be a minimum of five turnings of the windrow. b. Heat drying. Sewage sludge is dried by direct or indirect contact with hot gases to reduce the moisture content of the sewage sludge to 10 percent or lower. Either the temperature of the sewage sludge particles exceeds 80 degrees Celsius or the wet bulb temperature of the gas in contact with the sewage sludge as the sewage sludge leaves the dryer exceeds 80 degrees Celsius. c. Heat treatment. Liquid sewage sludge is heated to a temperature of 180 degrees Celsius or higher for 30 minutes. d. Thermophilic aerobic digestion. Liquid sewage sludge is agitated with air or oxygen to maintain aerobic conditions and the mean cell residence time of the sewage sludge is ten days at 55 to 60 degrees Celsius. e. Beta ray irradiation. Sewage sludge is irradiated with beta rays from an accelerator at dosages of at least 1.0 megarad at room temperature (ca. 20 degrees Celsius). f Gamma ray irradiation. Sewage sludge is irradiated with gamma rays from certain isotopes, such at Cobalt 60 and Cesium 137, at room temperature (Ca. 20 degrees Celsius). Q. Pasteurization. The temperature of the sewage sludge is maintained at 70 degrees C-31 :XI Ul;F ' UNE'. EQUIPMENT: 2 - Dump Trucks 12 cy 4 - Semi -Tractors 4 - 36' Aluminum Enddump Trailers 35cy 2 - 2 1/2 cy End Loaders 2 - 43' Live Bottom Unloading Trailers 2 - Knight 12 cy Slingers 2 - Terragators 1 - John Deere 730 Rear Discharge Applicator Note: Management + Procurement of All Farmland as well as Public Relations. EXHIBIT TWO EXPENDITURES FOR CAPITAL IMPROVEMENTS FY 96/02 Estimated Cost 1, Storage Facility + Related Engineering, Lard $1,080,000.00 C-33 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-298 RESOLUTION APPROVING EXTENSION OF AGREEMENT FOR BIOSOLIDS MANAGEMENT, STORAGE AND LAND APPLICATION WITH NUTRI-JECT SYSTEMS, INC. OF HUDSON, IOWA. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Agreement dated April 28, 2014, for the extension of a Biosolids Management, Storage and Land Application for the biosolids storage building, in the amount of $4,900.00 per month, for the period of August 1, 2014 through July 31, 2019, by and between Nutri-Ject Systems, Inc. of Hudson, Iowa, and the City of Waterloo, Iowa, be and the same is hereby approved. PASSED AND ADOPTED this 28th day of April, 2014. ATTEST: Ernest G. Clark, Suzy Schar: s, CMC City Clerk CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES 3505 Easton Ave. • Waterloo, IA 50702 • (319) 291-4553 Fax (319) 291-4523 CITY OF WATERLOO Council Communication City Council Meeting: 4/28/2014 Prepared: 4/22/2014 Dept. Head Signature # of Attachments: SUBJECT: 2014 Lift Stations, Complaint Mowing and Snow Removal Submitted by: Larry N. Smith, Superintendent Recommended City Council Action: Requesting approval of bid, award of contract and approval of contract, bonds, certificate of Insurance etc. for the 2014 lift Stations, Complaint Mowing and Snow Removal to Robert C Hauptly Construction Co. Summary Statement Expenditure Required Source of Funds 525-15-5125-1390 for complaint mowing and snow removal 520-14-5200-1390 for Lift Station mowing Policy Issue Alternative Background Information: CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO WASTE MANAGEMENT SERVICES BID TAB 2014 LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVALS The Waste Management Services Department is seeking bids for 2014 Lift Stations & Complaint Mowing with Complaint with Snow Removal NAME &ADDRESS BID OPTION A Price Per Occurrence BID OPTION B Price Per Occurrence BID OPTION C Price Per Man Hour BID OPTION D Price Per Acre BID OPTION E Price Per Man Hour B&B Lawn Care $700.00 $800.00 $48.00 $200.00 $75.00 Flemings Landscaping & More $290.00 $340.00 $34.00 $120.00 $48.00 Robert C Hauptly Construction $295.00 $345.00 $33.00 $50.00 $33.00 Cedar Valley Lawn Care $340.00 $720.00 $85.00 $120.00 $85.00 ( Try, WVINR1 ,o(). /V11;. MANA( \.0 IA1)14.ORM for 2014 LIFT STATONS & COMFLA!NT MOWINGWIT!! ,A INT SN' RLIVIOVit /. BMDER: 9 h ir 71— C COMP'AhriNAVE- L}L7CO IA c_ 9--.)-(311 CC) ADDRESS: ,20 64-711, 5--0-7 PHONE: ( ) ,s7 -3O — —7 67 1. The undersigned, being a Corporation existing under the laws of the State of a Partnership consisting of the thilowing partners: having been familiarized with the existing conditions on (he projectarea affecting the cost of the work, and with all the Contract Documents now on file in the offices of the City Clerk, City Hall, Waterloo, Iowa, and the Waterloo Waste Management Services, 3505 Easton Ave., Waterloo, Iowa, hereby proposes to furnish all supervision, technical personnel, labor, materials, machinery, tools, equipment, and services, including utility and transportation services required to complete the proposed LIFT STATIONS & COMPLAINT MOW! NGS WITH COMPLAINT SNOW REMOVAL, in accordance with the contract documents and for the unit price in place for the following amount: op-rtoN A: prode all specilied mowing & trimming serviees for hi -weekly lift stations: LS -420 LS -309 LS -420 LS -304 LS -302 LS -3 14 739 Black. I lawk 1220 Black !hawk Rd 1528 Black Hawk Rd 4001 Kiinlyatl. Ave 889 Belle St 1055 Virginia St Price Per Occurrence: cat/ trz Black Hawk Storm Carden Black Hawk Holding Pond Tower Park Cedar Terrace Virginia TIEliars($ 2 95-, BID FORM Page I of 4 OPTION 0: j-ii`,ii.ie i k' stations: LS -301 1031 1'ex A:, Si LS -303 1572 Cedar "1'ui ai.'.' 1 )c LS -324 2534 W. Airlift,' Ay, LS -317 2205 WCRSt N I )r LS -311 242 N. I I:rekctt R.I LS -305 3750 Sergeant Rel LS -312 220 Anshorouglt Ave LS -316 2212 W. Airline Ave Price Per Occurrence: n1 a 11 '- '—dollars ($ 3 OPTION C: provide all specified mowing services for Residential Pr operty Complaint Mowing for normal residential lots (tinder 5 acres) Price Per Man Uhur: dollars (ia OPTION I): provide all specified mowing services liar Residential Property Complaint Mowing for lots and open areas 5 acres or larger. Price Per A cre: up dollars($ OPTION E: provide all specified snow removal services for residential complaint properties. Price Per Man Flour: it r -dollars($ 3. 2. li is understood that the quantities set forth are approximate only and subject to variation and that the unit pries liar the work done shall govern the actual payment to the Contractor. 3. In sub i i', .; 11;i> hid, t l r._ 13i j:''„' s; �-� 1;,-, >1:4�a_I;' :-id r} - :..;t reserves e” h� right 'i f � t r _ _ . - .. t.l �.. !',-: •. ' t� i , - , I � t 17- t 0 reject any or all bidsand toaward one Or mare _ontru�els .tt�' a single Option, all Options i( .> :tits'!, or tiny C`oothif.-Ciiy'il or v)p i '.; ti ,a ..i -notice oracceptance of this Bid is mat led Or delivered to tlhe undersigned 'v`!€thin thirty (30) d ys after Bid Opening, of at t!i v; lli.;i,, itt'"! i t_,re ibis i.:4�i !'<s+_' t ' d agrees to execute and BID FORM Page 2 of deliver an agreement in the of insurance within ten (10) days allFer work within ten 00) days alley "Not.ic( 4. Security in the sum of •/`.5"--67 Cy in the form of a ,rfi' , � GL e b ) with NOTICE TO B I D D i; It S iiee rS1.-d1 11:;_' if ,�lliL: { lFi);1,1 :Illc is .:li,,. IN (�,, 'St:ld�s`tl tis! .;1',,IY a(!iit', !i!!il .",1 ,ii 0u !'i t ;c;cc:(.l N 4:0 dotlats(h ISC'r). ) stllim it .1 Il, Icwith !11 accoItt'ifit;i` 5. Attached is a Non -Collusion Affidavit of I'riiriC (..oritiactor. 6. The Bidder is prepared to submit a financial and experience slate Anent upon request, 7. The Prime Contractor and Subcontractor(s), which have performed an aggregate of $10,000.00 in work for the City in the current calendar year, are prepared to submit an AAP or Update and an EEOC, within ten (10) days ofnotiticalion that the bid submitted is lowest and acceptable. 8. The Bidder has received the following Addendum or Addenda - Addendum No. / �l?k. tate: / / Mich / / . /V4) 9. The Bidder shall list the M1.3E/WI3F subcontractors, amount of subcontracts and bid items listed on the City of Waterloo Minority and /or Women Business Pre-bid Contract Information Form submitted with this Bid Form. The apparent low bidder shall submit a list of all other subcontractor(s) to be used on this project to the City of Waterloo by 5:00 p.m. the business day following the day bids on this project are due along with the Non- collusion Affidavits of A.[.1. Subcontract oils). The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer cannot be changed except for the lbllowing reasons I . The City of Waterloo does not approve the subcontractors. 2. The subcontractors submit in writing that they cannot fulfill their subcontracts I .,( tit+"F; p(0,;F1 BID FORM Page 3 of 4 A/6 11. The Bidder has filled in all blanks or this proposal. Those blanks not applicable arc marked "none" or "NA". 12. The bidder has attached all applicable forms. 13. The owner reserves the right to select alternatives, delete line items, and/or to reduce quantities prior to the Award otTontract due to budgetary tinritations. SIGNED Name and "talc 'ie lc_ t}MTV,. V / 1 / /x BID FORM Page 4 of 4 !NEST BEND A MUTUAL INSURANCE COMPANY" Bond Number 2147964 Performance Bond KNOW ALL MEN BY THESE PRESENTS: That Robert C. Hauptly dba Robert C. Hauptly Construction Co of 203 Bishop Ave, Waterloo, IA 50707-2911 (Name and address of the Contractor) as Principal, hereinafter called Principal, and WEST BEND MUTUAL INSURANCE COMPANY as Surety, hereinafter called Surety, arc held and firmly bound unto City of Waterloo Waste Management 3505 Easton Avenue, Waterloo, IA 50701 of (Name and address of the Owner) as Obligee, hereinafter called Owner, in the amount of Twenty Thousand Dollars Dollars ($ 20,000.00 for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, Contractor has by written agreement dated April 22, 2014 entered into a contract with Owner for 2014 Lift Stations & Complaint Mowings with Complaint Snow Removal ), in accordance with drawings and specifications prepared by (Name of Architect or Engineer) which contract is by reference made a part hereof, and is hereinafter referred to as the Contract. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Contractor shall promptly and faithfully perform said contract, then this obligation shall be null and void; otherwise it shall remain in full force and effect. The Surety hereby waives notice of any alteration or extension of time made by the Owner. Whenever Contractor shall be, and declared by Owner to be in default under the Contract, the Owner having performed Owner's Obligations thereunder, the Surety may promptly remedy the default, or shall promptly 1. Complete the Contract in accordance with its terms and conditions, or 2. Obtain a bid or bids for completing the Contract in accordance with its terms and conditions, and upon determination by Surety of the lowest responsible bidder, or, if the Owner elects, upon determination by the Owner and the Surety jointly of the lowest responsible bidder, arrange for a contract between such bidder and Owner, and make available as Work progresses (even though there should be a default or a succession of defaults under the contract or contract of com- pletion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the contract -price; but -not exceeding -including other-costs-and--damages-for-which-the-surety-may be -liable -hereunder, -the -amount set forth in the first paragraph hereof. The term "balance of the contract price", as used in this paragraph, shall mean the total amount payable by Owner to Contractor under the Contract and any amendments thereto, less the amount properly paid by Owner to Contractor. PROVIDED, FURTHER, that it is expressly agreed that the BOND shall be increased automatically and immediately, with- out the need for separate amendments hereto, upon amendment to the Contract that does not increase the contract price more than ten (10) percent, so as to bind the PRINCIPAL and the SURETY to the full and faithful performance of the CON- TRACT as so amended. The term "Amendment", wherever used in this BOND, and whether referring to this BOND, the Contract or the Loan Documents shall include any alteration, addition, extension, or modification of any character whatso- ever. NB 0012 06 06 Page 1 of 2 8401 Greenway Blvd. Suite 1100 I Middleton, WI 53562 I Phone: (608) 410-3410 I Fax: (877) 674-2663 I www.thesilverlining.com Any suit under this bond must be instituted before the expiration of one (1) year from the date on which final payment under the contract falls due. No right of action shall accrue on this bond to or for the use of any person or corporation other than the Owner named herein of the heirs, executors, administrators or successors of the Owner. Signed and Sealed this 23 Witness: Witness: day of April 20 14 Principal: Robert C.)layptly dba Robert C. Hauptly Construction Co By: e Z '-' 4-1 (SEAL) Name Typed: Title Surety: West Bend Mutual Insurance Company By: Name Typed:JANET WILLARD Attorney -In -Fact Title (SEAL) MICHIGAN ONLY: This policy is exempt from the filing requirements of Section 2236 of the Insurance Code of 1956, 1956 PA 218 and MCL 500.2236. Page 2 of 2 NB 0012 06 08 8401 Greenway Blvd. Suite 1100 I Middleton, WI 53562 I Phone: (608) 410-3410 I Fax: (877) 674-2663 I www.thesilverlining.com gig— WEST BEND A MUTUAL INSURANCE COMPANY" Bond Number 2147964 Labor and Material Payment Bond KNOW ALL MEN BY THESE PRESENTS: That Robert C. Hauptly dba Robert C. Hauptly Construction Co of 203 Bishop Ave, Waterloo, IA 50707-2911 (Name and address of the Contractor) as Principal, hereinafter called Principal, and WEST BEND MUTUAL INSURANCE COMPANY as Surety, hereinafter called Surety, are held and firmly bound unto City of Waterloo Waste Management 3505 Easton Avenue, Waterloo, IA 50701 of (Name and address of the Owner) as Obligee, hereinafter called Owner, for the use and benefit of claimants as hereinbelow defined, in the amount of Twenty Thousand Dollars Dollars ($ 20,000.00 (Insert a sum equal to at least one-half of the contract price) for the payment whereof Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, Principal has by written agreement dated April 22, 2014 for entered into a contract with Owner ), in accordance with drawings and specifications prepared by (Name of Architect/Engineer) which contract is by reference made a part hereof, and is hereinafter referred to as the Contract. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that if the Principal shall promptly make payment to all claimants as hereinafter defined, for all labor and material used or reasonably required for use in the performance of the Contract, then this obligation shall be void; otherwise it shall remain in full force and effect, subject, however, to the conditions outlined on the reverse side of this bond: Signed and Sealed this 23 Witness: day of April Witness: 2Z f2 `�-- /Com U 20 14 Principal: Robert; uptly dba Robert C. Hauptly Constructior By( —� (SEAL) Name Typed: Title Surety: West Bend Mutual Insurance Company By:(SEAL) Name Typed: JANET WILLARD Attorney -In -I Title MICHIGAN ONLY: This policy is exempt from the filing requirements of Section 2236 of the Insurance Code of 1956, 1956 PA 218 and MCL 500.2236. NB 0011K 02 10 Page 1 of 2 8401 Greenway Blvd. Suite 1100 I Middleton, WI 53562 I Phone: (608) 410-3410 I Fax: (877) 674-2663 I www.thesilverlining.com CONDITIONS 1. A claimant is defined as one having a direct contract with the Principal or with a Subcontractor of the Prin- cipal for labor, material, or both, used or reasonably required for use in the performance of the Contract, labor and material being construed to include that part of water, gas, power, light, heat, oil, gasoline, telephone service or rental of equipment directly ap- plicable to the Contract. 2. The above named Principal and Surety hereby jointly and severally agree with the Owner that every claim- ant as herein defined, who has not been paid in full before the expiration of a period of ninety (90) days after the date on which the last of such claimant's work or labor was done or performed, materials were furnished by such claimant may sue on this bond for the use of such claimant, prosecute the suit to final judgement for such sum or sums as may be justly due claimant, and have execution thereon. The Owner shall not be liable for the payment of any costs or expenses of any such suit. 3. No suit or action shall be commenced hereunder by any claimant. a. Unless claimant, other than one having a direct contract with the Principal, shall have given writ- ten notice to any two of the following: The Princi- pal, the Owner, or the Surety above named, within ninety (90) days after such claimant did or performed the last of the work or labor, or fur- nished the last of the materials for which said claim is made, stating with substantial accuracy the amount claimed and the name of the party to whom the materials were furnished, or for whom the work or labor was done or performed. Such notice shall be served by mailing the same by registered mail or certified mail, postage prepaid, in an envelope addressed to the Principal, Owner or Surety, at any place where an office is regu- larly maintained for the transaction of business, or served in any manner in which legal process may be served in the state in which the aforesaid pro- ject is located, save that such service need not be made by a public officer. Page 2 of 2 b. After the expiration of five (5) years following the date on which Principal released work on said Contract, it being understood, however, that if any limitation embodied in this bond is prohibited by any law controlling the construction hereof such limitation shall be deemed to be amended so as to be equal to the minimum period of limitation permitted by such law. c. Other than in a state court of competent jurisdic- tion in and for the county or other political subdi- vision of the state in which the project, or any part thereof, is situated, or in the Untied States District Court for the district in which the project, or any part thereof, is situated, and not elsewhere. 4. The amount of this bond shall be reduced by and to the extent of any payment or payments made in good faith hereunder, inclusive of the payment by Surety of mechanics' liens which may be filed of record against said improvement, whether or not claim for the amount of such lien be presented under and against this bond. NB 0011K 02 10 8401 Greenway Blvd. Suite 1100 I Middleton, WI 53562 I Phone: (608) 410-3410 I Fax: (877) 674-2663 I www.thesilverlining.com WEST BEND A MUTUAL INSURANCE COMPANY 2147964 Power of Attorney Know all men by these Presents, That West Bend Mutual Insurance Company, a corporation having its principal office in the City of West Bend, Wisconsin does make, constitute and appoint: JANET WILLARD lawful Attorney(s)-in-fact, to make, execute, seal and deliver for and on its behalf as surety and as its act and deed any and all bonds, undertakings and contracts of suretyship, provided that no bond or undertaking or contract of suretyship executed under this authority shall exceed in amount the sum of: Four Hundred Thousand Dollars ($400,000) This Power of Attorney is granted and is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of West Bend Mutual Insurance Company at a meeting duly called and held on the 21st day of December, 1999. Appointment of Attorney -In -Fact. The president or any vice president, or any other officer of West Bend Mutual Insurance Company may appoint by written certificate Attorneys -in -Fact to act on behalf of the company in the execution of and attesting of bonds and undertakings and other written obligatory instruments of like nature. The signature of any officer authorized hereby and the corporate seal may be affixed by facsimile to any such power of attorney or to any certificate relating therefore and any such power of attorney or certificate bearing such facsimile signatures or facsimile seal shall be valid and binding upon the company, and any such power so executed and certified by facsimile signatures and facsimile seal shall be valid and binding upon the company in the future with respect to any bond or undertaking or other writing obligatory in nature to which it is attached. Any such appointment may be revoked, for cause, or without cause, by any said officer at any time. In witness whereof, the West Bend Mutual Insurance Company has caused these presents to be signed by its president undersigned and its corporate al to be hereto duly attested by its secretary th, 1st day arch, 2009. Attest State of Wisconsin County of Washington On the 1st day of March, 2009 before me personally came Kevin A. Steiner, to me known being by duly sworn, did depose and say that he resides in the County of Washington, State of Wisconsin; that he is the President of West Bend Mutual Insurance Company, the corporation described in and which executed the above instrument; that he knows the seal of the said corporation; that the seal affixed to said instrument is such corporate seal; that is was so affixed by order of the board of directors of said corporation and that he signedhis name thereto by like order. . 61, Kevin A. Steiner Chief Executive Officer/ President * NOTARY * a PUBLIC Z. r' w s0® My Commission is Permanent The undersigned, duly elected to the office stated below, now the incumbent in West Bend Mutual Insurance Company, a Wisconsin corporation authorized to make this certificate, Do Hereby Certify that the foregoing attached Power of Attorney remains in full force effect and has not been revoked and that the Resolution of the Board of Directors, set forth in the Power of Attorney is now in force. Signed and sealed at West Bend, Wisconsin this 23 day of April 2014 JgJ. . igyGoRPORATF .: g. tmi r :� SEAT. ni v John . well Executive Vice President - Chief Legal Officer Notary Public, Washington Co. WI Dale J. Kent Executive Vice President - Chief Financial Officer NOTICE: Any questions concerning this Power of Attorney may be directed to the Bond Manager at NSI, a division of West Bend Mutual Insurance Company 8401 Greenway Blvd. Suite 1100 I P.O. Box 620976 I Middleton, WI 53562 I ph (608) 410-3410 I www.thesilverlining.com HAUPT-4 OP ID: JH AcoRO #4,,..„-- CERTIFICATE OF LIABILITY IFSURANCE DATE/Y) 04/23/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER PDCM InsurancePHONE P.O. Box 2597 Waterloo, IA 50704 Stephen A. Clabby, CIC CONTNAME: ACT Stephen A. Clabby, CIC FAX (A/c, No, Ext): 319-234-8888 (A/C, No): 319-234-7702 E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : Acuity Insurance Co. 14184 INSURED Robert C Hauptly Robert C Hauptly Construction 203 Bishop St Waterloo, IA 50707 INSURER B : * Liberty Mutual Insurance 02/07/2014 INSURER C EACH OCCURRENCE INSURER D : DAMAGE TO RENTED PREMISES (Ea occurrence) INSURER E : MED EXP (Any one person) INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE INSR WL VDJ POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS A GENERAL X LIABILITY COMMERCIAL GENERAL LIABILITY L77213 02/07/2014 02/07/2015 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED PREMISES (Ea occurrence) $ 100,000 MED EXP (Any one person) $ 5,000 CLAIMS -MADE XII OCCUR PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES r 7 POLICY PROT- JEC PER: LOC $ AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS HIRED AUTOS SCHEDULED AUTOS NON -OWNED AUTOS COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE JPER ACCIDENT) $ $ A X UMBRELLA LIAB EXCESS UAB X OCCUR CLAIMS -MADE L77213 04/23/2014 02/07/2015 EACH OCCURRENCE $ 4,000,000 AGGREGATE $ $ DED RETENTION $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below YIN N/A WC534S515229043 04/24/2014 04/11/2015 WC STATU- TORY LIMITS OTH- ER E.L. EACH ACCIDENT $ 100,000 E.L. DISEASE - EA EMPLOYEE $ 100,000 E.L. DISEASE - POLICY LIMIT $ 500,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) CANCELLATION CITY021 City of Waterloo Waste Management 3505 Easton Ave. Waterloo, IA 50703 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE -4' ACORD 25 (2010/05) © 1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-299 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT TO ROBERT C. HAUPTLY CONSTRUCTION CO. OF WATERLOO, IOWA, AND APPROVING CONTRACT, BONDS AND CERTIFICATE OF INSURANCE IN CONJUNCTION WITH THE 2014 LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVALS. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract, Bonds, and Certificate of Insurance with Robert C. Hauptly Construction Co. of Waterloo, Iowa, in the following amounts: Option A - $295.00 per occurrence; Option B - $345.00 per occurrence; Option C - $33.00 per man hour; Option D - $50.00 per acre; and Option E - $33.00 per man hour, in conjunction with the 2014 Lift Stations & Complaint Mowings with Complaint Snow Removals, described in the specifications heretofore adopted by this Council for said project with Resolution No. 2014-265, after public hearing on April 25, 2014 on published notice required by law, be and is hereby awarded, the same being the lowest bid received for said work. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for the said improvements, said contract not to be binding on the City until approved by this Council. PASSED AND ADOPTED this 28th day of April, 2014. nest . C17 ark, ayor ATTEST: Suzy Scha es, CMC City Cler CITY OF WATERLOO Council Communication City Council Meeting: April 28, 2014 Prepared: April 23, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2014 SIDEWALK REPAIR PROGRAM - ZONE 4 AND TRAIL REPAIRS AWARDING OF CONTRACT AND APPROVAL OF CONTRACTS, BONDS, & CERTIFICATE OF INSURANCE TODD VAN DORN CONSTRUCTION Contract No. 863 Submitted by: Wayne Castle, Associate Engineer Recommended City Council Action: After review of the bids, it is being recommended that this contract, in the amount of $334,447.91, be awarded to TODD VAN DORN CONSTRUCTION, of Cedar Falls, Iowa, and that the Contract, Bonds, and Certificate of Insurance for this project be approved and signed. Summary Statement At the City Council meeting on April 21, 2014, bids were opened for the F.Y. 2014 SIDEWALK REPAIR PROGRAM - ZONE 4 AND 'TRAIL REPAIRS, Contract No. 863, with TODD VAN DORN CONSTRUCTION, of Cedar Falls, Iowa, as the apparent low bidder. The Contracts and Grants Coordinator has reviewed the items relating to the 2014 Contract Compliance Program requirements and determined that the requirements have been met. Transmitted herewith are four (4) copies of each of the Contract, Bonds, and Certificate of Insurance for approval and signatures of City officials. Expenditure Required Source of Funds Policy Issue Alternative Background Information: $334,447.91 G.O. Bonds Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-300 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT TO TODD VAN DORN CONSTRUCTION, INC. OF CEDAR FALLS, IOWA, IN THE AMOUNT OF $334,447.91, AND APPROVING CONTRACT, BONDS AND CERTIFICATE OF INSURANCE IN CONJUNCTION WITH THE F.Y. 2014 SIDEWALK REPAIR PROGRAM - ZONE 4 AND TRAIL REPAIRS, CONTRACT NO. 863. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract, Bonds and Certificate of Insurance with Todd Van Dorn Construction, Inc. of Cedar Falls, Iowa, in the amount of $334,447.91, in conjunction with the F.Y. 2014 Sidewalk Repair Program - Zone 4 and Trail Repairs, Contract No. 863, described in the plans and specifications heretofore adopted by this Council for said project in Resolution No. 2014-268, after public hearing on April 21, 2014 on published notice required by law, be and is hereby accepted, the same being the lowest bid received for said work. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for the construction of said improvements, said contract not to be binding on the City until approved by this Council. PASSED AND ADOPTED this 28th day of April, 2014. ATTEST: Suzy Schar City Clerk s, CMC E f est G Clark, Mayor CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 Council Communication City Council Meeting: April 28, 2014 Prepared: April 24, 2014 Dept. Head Signature: Hotel/Motel Tax Discretionary Funding Committee Number of Attachments: Applications available in CFO's office for review SUBJECT: Hotel/Motel Discretionary Grant Applications Submitted by: Michelle Weidner, CFO i\-\ Recommended Action: Approve the award of hotel/motel discretionary funds to the following entities: Summary Statement — Committee Funding Recommendations: FYE2014 Funds: 1. Waterloo Municipal Band 2. Aspire Therapeutic Riding Program — Event 3. Leisure Services — Golf Marketing Campaign 4. Grout Museum District — Tour of My Town Total $ 20,000.00 7,000.00 9,000.00 560.00 $ 36,560.00 Expenditure Required: $36,560.00 Source of Funds: Hotel/Motel Tax Discretionary Funds. The current available balance for FYE2014 is $60,008.39. Policy Issue: N/A Alternative: N/A Background Information: N/A CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-301 RESOLUTION APPROVING ALLOCATION OF HOTEL/ MOTEL DISCRETIONARY FUNDS. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the following allocation of hotel/motel discretionary funds, be and the same is hereby approved: Waterloo Municipal Band Aspire Therapeutic Riding Program - Event Leisure Services - Golf Marketing Campaign Grout Museum District - Tour of My Town TOTAL $20,000.00 7,000.00 9,000.00 560.00 $36,560.00 PASSED AND ADOPTED this 28th day of April, 2014. ATTEST: Suzy Sch City Cle res, CMC k .,„,,,,,di I rnest G. Clark, Mayor CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 Council Communication City Council Meeting: April 28, 2014 Prepared: April 23, 2014 Dept. Head Signature: Number of Attachments: Project Listing SUBJECT: FYE2014 Bond Issue Hearings Submitted by: Michelle Weidner, Chief Financial Officer - Recommended City Council Actions: 1. Adopt a Resolution Electing Classifications and Procedures for the Proposed Bond Projects as listed in the requested Waterloo Project Allocations 2014 Bond Issue Summary. 2. Adopt resolutions to fix the date of hearing as May 12, 2014 on the proposed issuance of the following bonds for the project classifications just approved; and instruct City Clerk to publish notice. (Details on projects covered by each hearing are on file for review.) (a) ECP -1 - Not to exceed $8,000,000 General Obligation Bonds for essential corporate purposes, in order to provide funds to pay costs of the acquisition, construction, reconstruction, extension, improvement, and equipping of works and facilities useful for the collection, treatment and disposal of sewage and industrial waste in a sanitary manner, including Service Area #15 improvements and third filter press and dewatering building improvements; the acquisition, improvement and installation of traffic control devices, signage, fixtures, equipment and improvements, including but not limited to traffic signal, traffic safety and street light fixtures, connections, and facility improvements; the acquisition of vehicles and equipment for the Police, Fire Rescue and Street Departments; the rehabilitation and improvement of City parks and the acquisition, repair and replacement of facilities, equipment and improvements commonly found in City parks; the construction, reconstruction and repairing of street, sidewalk, alley, public ground, marketplace, bridge, pedestrian underpass and overpass repairs and reconstruction, and intersection improvements; the acquisition, construction and improvement of real and personal property useful for the protection of property from floods or high waters, including flood control, levees, embankments, waterway, storm water and drainage improvements; the removal or replacement of dead or diseased trees; the acquisition and demolition of dangerous or dilapidated buildings, structures or properties. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Council Communication FYE2014 Bond Hearings Page 2 of 3 (b) ECP -2 - Not to exceed $1,700,000 General Obligation Bonds (Urban Renewal) for essential urban renewal purposes of the City, in order to provide funds to pay costs of the aiding in the planning, undertaking and carrying out of urban renewal project activities under Chapter 403 of the Code of Iowa, as amended, and the Urban Renewal Plans for the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Area, the Logan Avenue Urban Renewal Area and Redevelopment Plan, the NE Industrial Area Development Plan, and the Rath Area Redevelopment Plan, such as those costs associated with land acquisition, public infrastructure projects, including streets, streetscape, and utility improvements, including for the following projects: the downtown development plan, downtown acquisitions, continuation of the Rath project, demolition costs, and the NE Industrial Park project. (c) ECP -3 - Not to exceed $12,900,000 General Obligation Bonds (Refunding) for essential corporate purposes, in order to provide funds to pay costs of refunding of outstanding City indebtedness, including the General Obligation Bonds, Series 2006A and Series 2007A, and Taxable General Obligation Capital Loan Notes, Series 1998A. (d) GCP-1 - Not to exceed $700,000 of General Obligation Bonds for general corporate purposes, bearing interest at the rate of not to exceed nine (9) per centum per annum, the bonds to be issued for the purpose of providing funds to pay costs of the acquisition of vehicles for various city departments, including public works, building inspections, leisure and building maintenance; equipping various city departments, including animal control, public works, city clerk, and finance; building and infrastructure improvements for public works; and acquisition of Information Services equipment and software, including computers, productivity software and telephone system upgrades and improvements. (e) GCP-2 - Not to exceed $700,000 of General Obligation Bonds for general corporate purposes, bearing interest at the rate of not to exceed nine (9) per centum per annum, the bonds to be issued for the purpose of providing funds to pay costs of reconstruction, renovation, remodeling, improvement, equipping and repairing of the Five Sullivan Brothers Center, Downtown Parking Garages, the public market, and Entertainment Area parking lot improvements. (f) GCP-3 - Not to exceed $700,000 of General Obligation Bonds for general corporate purposes, bearing interest at the rate of not to exceed nine (9) per centum per annum, the bonds to be issued for the purpose of providing funds to pay costs of the reconstruction, renovation, remodeling, improvement, equipping and repairing of various City buildings and facilities, including projects at new city Council Communication FYE2014 Bond Hearings Page 3 of 3 facilities, various ADA compliance improvements, public library, fire station improvements; Cultural and Art projects, including at the Center for the Arts, the Youth Pavilion, and the Amphitheatre; and police department improvements, including at the training facility, evidence storage and remodeling projects. (g) GCP-4 - Not to exceed $700,000 of General Obligation Bonds for general corporate purposes, bearing interest at the rate of not to exceed nine (9) per centum per annum, the bonds to be issued for the purpose of providing funds to pay costs of the reconstruction, renovation and improvements to City golf courses, Riverfront Stadium, Sports Facility Improvement Fund, the Boating Center; acquisition of off-road maintenance equipment for the parks, golf course, and downtown departments, and for Young Arena; chemical storage building improvements and downtown maintenance infrastructure projects. And instruct City Clerk to publish notice. (Details for projects covered by each hearing are on file for review.) Summary Statement: We are planning to sell $8,000,000 in general obligation bonds for a number of general purposes, $4,000,000 for sewer improvements and $3,500,000 for Phase 1 of the TechWorks campus project. We also plan to sell bonds to refund the tax-exempt bonds issued in 2006 and 2007, in addition to the taxable capital loan notes sold in 1998. These refunding issues are being done to reduce future interest costs. The refunded bonds will be paid off using the same principal repayment schedule as the original bonds. Please note that the authorizing hearing for the $3,500,000 TechWorks campus project was approved in December 2013 and the hearing for the final phase of the initial construction of the Public Works building (in the amount of $750,000) was held in August 2013. The hearing amounts indicated are being set higher than the actual amounts to be issued to provide flexibility with the projects to be funded. Expenditure Required: $15,500,000 for new projects and approximately $12,000,000 in refunding issues. Source of Funds: Repayment will be made from various sources, including general property taxes, sewer fees and tax increment revenue. Policy Issue: repayment. The issuance of bonds commits the city to future Alternative: The City could choose not to sell bonds and not proceed with a number of projects. This would reduce future debt service costs. Background Information:Attached is a general listing of the projects included in this bond issue. WATERLOO PROJECT ALLOCATIONS 2014 BOND ISSUE Prepared by E Boehlert 4/23/2014 Proj. Priority ECP - 1 FY14 Requested Approved # Rank Project FY15 FY15 FY15 Capital Equipment and Vehicles (11) Police - Replace 8 Patrol Vehicles 165,000 220,000 167,000 (11) Police Vehicle Equipment Removal and Installation 25,000 35,000 30,000 (17) Sign & Traffic - 1995 Bucket Truck, 2002 Van, 2002 Pickup 60,000 185,000 40,000 (19) Public Works - Repl. snow control truck, motor grader, trucks 200,000 540,000 160,000 Community Planning & Development 34 High -8 Demolition Projects 200,000 200,000 200,000 Engineering 81 High - 9 Flood Control Improvements 400,000 400,000 200,000 52 High -1 Sidewalk Repair/ADA Ramp Compliance 75,000 300,000 300,000 124 High - 8 4th St Bridge Walkway Canopy Repairs & Painti 300,000 250,000 200,000 193 High - 2 Bridge Inspections 35,000 50,000 30,000 84 High - 7 US Hwy 63 (South Segment) - Enhancements 0 40,000 40,000 175 High -12 Bridge Repairs - Various Locations 100,000 450,000 160,000 224 High -5 MPO Survey 0 34,000 34,000 226 High -6 Northeast Arterial Plan 0 50,000 50,000 82 High -10 Virden Creek Dam Repairs 250,000 250,000 173 High -11 U.S. Hwy 63 (Downtown Segment) - Design 50,000 50,000 Fire Rescue 156 High Equipment and Uniforms 40,000 40,000 25,000 161 High Replacement of Engine 304 495,000 325,000 550,000 Leisure Services 14 High - 2 Park Improvement Fund 75,000 125,000 100,000 122 High -11 Riverview Park Improvements 10,000 25,000 15,000 19 High - 5 Tennis Improvements 40,000 75,000 50,000 131 High -12 Katoski Greenbelt Maintenance 5,000 5,000 5,000 29 High -10 Ash Replacement Program 0 50,000 50,000 Police 114 High LED Emergency Lightbars 50,000 76,000 56,000 116 High Body Armor Replacement 15,000 4,800 4,800 117 High Weapon Replacement Program 10,000 6,000 5,000 158 High Police Information System Program 140,000 170,000 140,000 159 Low In Car Audio/Video Cameras 10,000 3,500 3,000 149 High Tasers 4,500 2,700 2,700 Sign & Traffic 130 High -8 Street Light Improvements 30,000 55,000 20,000 162 High -9 Street Sign Upgrades 10,000 18,000 5,000 68 High -1 Traffic Communications Infrastructure 20,000 130,000 60,000 181 High -7 Traffic Safety Improvement Projects 20,000 25,000 25,000 21 Med-17 Thermoplastic Pavement Markings 25,000 30,000 10,000 K:AUSERS\MICHELLE-W\Bonds\2014 Issue\Waterloo -- Project List Spreadsheet 2014 GO ECP -1 Page 1 of 8 WATERLOO PROJECT ALLOCATIONS 2014 BOND ISSUE Prepared by E Boehlert 4/23/2014 Proj. Priority ECP -1 FY14 Requested Approved # Rank Project FY15 FY15 FY15 102 High -l0 Street Sign Fabrication Equipment & Software 10,000 15,000 10,000 206 High -2 ICAAP Grant - Adaptive Signal Control System 0 40,000 100,000 214 High -12 Shaulis Rd and Hwy 21 Signal Project 0 90,000 90,000 216 Med-16 Prospect Blvd Underground Street Light Repairs 0 25,000 10,000 Waste Management 137 High -1 Addition of 3rd Filter Press/Sludge Dewatering F 3,000,000 3,000,000 3,000,000 202 High -1 Service Area #15 1,000,000 1,000,000 1,000,000 TOTAL: $ 7,247,500.00 K:\USERS\MICHELLE-W\Bonds\2014 Issue\Waterloo -- Project List Spreadsheet 2014 GO ECP -1 Page 2 of 8 WATERLOO PROJECT ALLOCATIONS 2014 BOND ISSUE Prepared by E Boehlert 4/23/2014 Proj. Priority ECP - URBAN RENEWAL FY14 CIP Requested Approved # Rank Project FY15 FY15 FY15 Community Planning & Development 107 High -4 Downtown Development Plan 80,000 80,000 80,000 79 High -3 Downtown Acquisitions 800,000 450,000 450,000 55 High -2 Rath Tax Increment 50,000 50,000 30,000 152 High -1 Logan Tax Increment 0 430,000 430,000 34 High -8 Demolition Projects 200,000 200,000 200,000 185 High -7 Northeast Industrial Park 0 315,000 315,000 TOTAL: $ 1,505,000.00 K:\USERS\MICHELLE-W\Bonds\2014 Issue\Waterloo -- Project List Spreadsheet 2014 GO ECP - 2 UR Page 3 of 8 WATERLOO PROJECT ALLOCATIONS 2014 BOND ISSUE Prepared by E Boehlert 4/23/2014 Proj. Priority ECP - REFUNDING FY14 Requested Approved # Rank Project FY15 FY15 FY15 Current Refund 2006A 3,500,000 Advance Refund 2007A 9,000,000 Current Refund Taxable 1998A 400,000 TOTAL: $12,900,000.00 K:AUSERS\MICHELLE-W\Bonds\2014 Issue\Waterloo -- Project List Spreadsheet 2014 GO ECP - 3 - Refunding Page 4 of 8 WATERLOO PROJECT ALLOCATIONS 2014 BOND ISSUE Prepared by E Boehlert 4/23/2014 Proj. Priority GCP - 1 FY14 Requested Approved # Rank Project FY15 FY15 FY15 Capital Equipment & Vehicles (18) Public Works - Replace Forklift 65,000 25,000 25,000 (22) Building Inspections - Replace 2 Inspector Pickups 25,000 45,000 25,000 (37) Leisure - Replace Flatbed Truck, '98,'99,'03 Pickups 120,000 150,000 50,000 (98) Building Maintenance - Replace 1999 Vai 45,000 30,000 25,000 Public Works 13 High Public Works Construction 750,000 750,000 32,500 22 High Oil Distribution Piping 0 35,000 35,000 192 High Vehicle Location and Tracking Project 40,000 15,000 10,000 28 High Storage Shelving 0 35,000 25,000 High Salt Shed Hoop Building 140,000 Clerks 190 High - 1 Document/Agenda Management System (ECS 0 115,000 100,000 Finance 170 High - 2 Financial Software 0 25,000 25,000 Information Services 45 High Computer Replacement Program 75,000 75,000 50,000 138 High Productivity Software 65,000 60,000 60,000 197 High Technology Server Virtualization 0 59,500 59,500 Sign & Traffic 199 High -4 Animal Control Services Equipment 0 12,000 5,000 TOTAL $ 667,000.00 K:\USERS\MICHELLE-W\Bonds\2014 Issue\Waterloo -- Project List Spreadsheet 2014 GO GCP-1 Page 5 of 8 WATERLOO PROJECT ALLOCATIONS 2014 BOND ISSUE Prepared by E Boehlert 4/23/2014 Proj. Priority GCP - 2 FY14 Requested Approved # Rank Project FY15 FY15 FY15 Facility Management 101 High - 3 5 Sullivan Bros Convention Cntr Improvemen 100,000 750,000 300,000 127 High - 1 Downtown Parking Garages 400,000 500,000 300,000 43 Low - 2 Public Market Facility Maint. Program 10,000 10,000 5,000 Engineering 20 High -3 Entertainment Area Parking Lot (Permanent) 0 40,000 40,000 TOTAL $645,000.00 K:AUSERS\MICHELLE-W\Bonds\2014 Issue\Waterloo -- Project List Spreadsheet 2014 GO GCP-2 Page 6 of 8 WATERLOO PROJECT ALLOCATIONS 2014 BOND ISSUE Prepared by E Boehlert 4/23/2014 Proj. Priority GCP - 3 FY14 CIP Requested Approved # Rank Project FY15 FY15 FY15 Facility Management 121 High - 2 City Facility New Construction/Remodeling 80,000 175,000 100,000 106 High - 4 ADA Compliance 50,000 100,000 100,000 36 Med - 2 Library Improvements 10,000 200,000 120,000 23 Med - 3 Fire Station Improvements 20,000 20,000 10,000 47 High - 5 Center For The Arts 70,000 200,000 200,000 Cultural & Arts 40 High Center for the Arts 30,000 112,000 25,000 76 High Youth Pavillion 20,000 65,000 25,000 25 High Amphitheatre 20,000 50,000 5,000 Police 129 Medium Police Training Center Upgrades 7,500 5,500 5,000 140 High Police Department Remodeling Projects 100,000 8,500 5,000 100 High Police Dept Property & Evidence Storage Bldg 0 170,000 30,000 TOTAL $625,000.00 K:\USERS\MICHELLE-W\Bonds\2014 Issue\Waterloo -- Project List Spreadsheet 2014 GO GCP-3 Page 7 of 8 WATERLOO PROJECT ALLOCATIONS 2014 BOND ISSUE Prepared by E Boehlert 4/23/2014 Proj. Priority GCP - 4 FY14 Requested Approved # Rank Project FY15 FY15 FY15 Leisure Services 15 High - 3 Golf Course Improvement Fund 90,000 200,000 100,000 18 High -14 Riverfront Stadium Improvements 45,000 50,000 25,000 148 Med - 1 Sports Facilities Improvement Fund 100,000 110,000 50,000 157 High -13 Boating Center Improvements 40,000 60,000 20,000 184 High - 7 Off Road Maintenance Equipment - Parks 130,000 246,000 150,000 113 High - 8 Off Road Maintenance Equipment - Golf 130,000 186,000 100,000 115 High - 9 Off Road Maintenance Equipment - DT 30,000 48,000 40,000 120 High - 6 Off Road Maintenance Equip. Young Aren 0 20,000 20,000 119 High - 1 Chemical Storage Building 100,000 150,000 150,000 111 High - 4 DT Area Maint. Infrastructure Imp. & Rep. 35,000 35,000 30,000 TOTAL $685,000.00 K:\USERS\MICHELLE-W\Bonds\2014 Issue\Waterloo -- Project List Spreadsheet 2014 GO GCP-4 Page 8 of 8 CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 Council Communication City Council Meeting: April 28, 2014 Prepared: April 22, 2014 Dept. Head Signature: Number of Attachments: Project Listing SUBJECT: FYE2014 Bond Issue Hearings Submitted by: Michelle Weidner, Chief Financial Officer Recommended City Council Actions: 1. Adopt a Resolution Electing Classifications and Procedures for the Proposed Bond Projects as listed in the requested GO Bonds FY 2015 Summary. 2. Adopt resolutions to fix the date of hearing as May 12, 2014 on the proposed issuance of the following bonds for the project classifications just approved, as follows: (a) ECP -1 - Not to exceed $8,000,000 General Obligation Bonds for essential corporate purposes, (b) ECP -2 - Not to exceed $1,700,000 General Obligation Bonds (Urban Renewal) for essential corporate purposes, (c) ECP -3 - Not to exceed $12,900,000 General Obligation Bonds (Refunding) for essential corporate purposes, (d) GCP-1 - Not to exceed $700,000 of General Obligation Bonds for general corporate purposes, (d) GCP-2 - Not to exceed $700,000 of General Obligation Bonds for general corporate purposes, (e) GCP-3 - Not to exceed $700,000 of General Obligation Bonds for general corporate purposes, (f) GCP-4 - Not to exceed $700,000 of General Obligation Bonds for general corporate purposes, And instruct City Clerk to publish notice. (Details for projects covered by each hearing are on file for review.) CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Council Communication FYE2014 Bond Hearings Page 2 of 2 Summary Statement: We are planning to sell $8,000,000 in general obligation bonds for a number of general purposes, $4,000,000 for sewer improvements and $3,500,000 for Phase 1 of the TechWorks campus project. We also plan to sell bonds to refund the tax-exempt bonds issued in 2006 and 2007, in addition to the taxable capital loan notes sold in 1998. These refunding issues are being done to reduce future interest costs. The refunded bonds will be paid off using the same principal repayment schedule as the original bonds. Please note that the authorizing hearing for the $3,500,000 TechWorks campus project was approved in December 2013 and the hearing for the final phase of the initial construction of the Public Works building (in the amount of $750,000) was held in August 2013. The hearing amounts indicated are being set higher than the actual amounts to be issued to provide flexibility with the projects to be funded. Expenditure Required: $15,500,000 for new projects and approximately $12,000,000 in refunding issues. Source of Funds: Repayment will be made from various sources, including general property taxes, sewer fees and tax increment revenue. Policy Issue: repayment. The issuance of bonds commits the city to future Alternative: The City could choose not to sell bonds and not proceed with a number of projects. This would reduce future debt service costs. Background Information:Attached is a general listing of the projects included in this bond issue. (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of the City of Waterloo, State of Iowa. Date of Meeting: April 28, 2014. Time of Meeting: 5:30 P.M. Place of Meeting: Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: General Obligation Bonds. • Resolution Electing Classifications and Procedures for Proposed Bond Projects Such additional matters as are set forth on the additional 5 page(s) attached hereto. This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of said governmental body. ACt Suzy Schars, CMC City Clerk April 28, 2014 The City Council of the City of Waterloo, State of Iowa, met in regular session, in the Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa, at 5:30 P.M., on the above date. There were present Mayor Ernest G. Clark, in the chair, and the following named Council Members: Cole, Jones, Schmitt, Lind, Morrissey, Welper, Hart Absent: none 1 Council Member Hart introduced the following Resolution entitled 'RESOLUTION ELECTING CLASSIFICATIONS AND PROCEDURES FOR PROPOSED BOND PROJECTS", and moved that the same be adopted. Council Member Welper seconded the motion to adopt. The roll was called and the vote was, AYES: Cole, Jones, Schmitt, Lind, Morrissey, Welper, Hart NAYS: none Whereupon, the Mayor declared the resolution duly adopted as follows: RESOLUTION NO. 2014-302 RESOLUTION ELECTING CLASSIFICATIONS AND PROCEDURES FOR PROPOSED BOND PROJECTS WHEREAS, this Council proposes to authorize the issuance of general obligation bonds under Chapters 384 and 403 of the Code of Iowa for the purpose of providing funds to pay the costs of the fiscal year 2015 capital improvements projects; and WHEREAS, the projects consist of both essential corporate purposes and general corporate purposes, as those terms are defined in Section 384.24 of the Code of Iowa; and WHEREAS, Section 384.28 of the Code of Iowa provides generally that the definitions of essential corporate purposes and general corporate purposes are not mutually exclusive, and that if a project or activity may be reasonably construed to be included in more than one classification, the Council may elect at any time between the classifications and the procedures respectively applicable to each classification; and WHEREAS, the Chief Financial Officer has proposed that the projects to be funded with the proposed general obligation bonds be classified for purposes of the applicable hearing procedures as set forth in the Requested G.O. Bonds FY2015 summary attached hereto and made a part hereof. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the classifications and procedures proposed in the Requested G.O. Bonds FY2015 summary attached hereto be and hereby are in all respects approved, and the City Council hereby elects the classifications and procedures indicated on said summary, as 2 authorized by Section 384.28, for purposes of establishing the classifications and hearing procedures applicable to the proposed FY2015 project bonds. PASSED AND ADOPTED this 28th day of April, 2014. ATTEST: Suzy Sch City Clerk LTJ s, CMC rnest G. Clark, Mayor 3 G.O. Bond List 1. ECP -1 — Not to exceed $8,000,000 General Obligation Bonds for essential corporate purposes. 2. ECP -2 — Not to exceed $1,700,000 General Obligation Bonds (Urban Renewal) for essential urban renewal purposes. 3. ECP -3 — Not to exceed $12,900,000 General Obligation Bonds (Refunding) for essential corporate purposes. 4. GCP-1 — Not to purposes. 5. GCP-2 — Not to purposes. exceed $700,000 exceed $700,000 $700,000 $700,000 6. GCP-3 — Not to exceed purposes. 7. GCP-4 — Not to exceed purposes. General Obligation General Obligation Obligation Obligation General General Bonds for general corporate Bonds for general corporate Bonds for general corporate Bonds for general corporate STATE OF IOWA COUNTY OF BLACK HAWK CERTIFICATE ) SS I, the undersigned City Clerk of the City of Waterloo, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the City hereto affixed this 28th day of April, 2014. Suzy Schar s, CMC City Clerk SEAL 01015907-1\11310-101 WATERLOO PROJECT ALLOCATIONS 2014 BOND ISSUE Prepared by E Boehlert 4/23/2014 Proj. Priority ECP -1 FY14 Requested Approved # Rank Project FY15 FY15 FY15 Capital Equipment and Vehicles (11) Police - Replace 8 Patrol Vehicles 165,000 220,000 167,000 (11) Police Vehicle Equipment Removal and Tnstallation 25,000 35,000 30,000 (17) Sign & Traffic - 1995 Bucket Track, 2002 Van, 2002 Pickup 60,000 185,000 40,000 (19) Public Works - Repl. snow control truck, motor grader, trucks 200,000 540,000 160,000 Community Planning & Development 34 High -8 Demolition Projects 200,000 200,000 200,000 Engineering 81 High - 9 Flood Control Improvements 400,000 400,000 200,000 52 High -1 Sidewalk Repair/ADA Ramp Compliance 75,000 300,000 300,000 124 High - 8 4th St Bridge Walkway Canopy Repairs & Painti 300,000 250,000 200,000 193 High - 2 Bridge Inspections 35,000 50,000 30,000 84 High - 7 US Hwy 63 (South Segment) - Enhancements 0 40,000 40,000 175 High -12 Bridge Repairs - Various Locations 100,000 450,000 160,000 224 High -5 MPO Survey 0 34,000 34,000 226 High -6 Northeast Arterial Plan 0 50,000 50,000 82 High -10 Virden Creek Dam Repairs 250,000 250,000- 173 High -11 U.S. Hwy 63 (Downtown Segment) - Design 50,000 50,000 Fire Rescue 156 High Equipment and Uniforms 40,000 40,000 25,000 161 High Replacement of Engine 304 495,000 325,000 550,000 Leisure Services 14 High - 2 Park Improvement Fund 75,000 125,000 100,000 122 High -11 Riverview Park Improvements 10,000 25,000 15,000 19 High - 5 Tennis Improvements 40,000 75,000 50,000 131 High -12 Katoski Greenbelt Maintenance 5,000 5,000 5,000 29 High -10 Ash Replacement Program 0 50,000 50,000 Police 114 High LED Emergency Lightbars 50,000 76,000 56,000 116 High Body Armor Replacement 15,000 4,800 4,800 117 High Weapon Replacement Program 10,000 6,000 5,000 158 High Police Information System Program 140,000 170,000 140,000 159 Low In Car Audio/Video Cameras 10,000 3,500 3,000 149 High Tasers 4,500 2,700 2,700 Sign & Traffic 130 High -8 Street Light Improvements 30,000 55,000 20,000 162 High -9 Street Sign Upgrades 10,000 18,000 5,000 68 High -1 Traffic Communications Infrastructure 20,000 130,000 60,000 181 High -7 Traffic Safety Improvement Projects 20,000 25,000 25,000 21 Med-17 Thermoplastic Pavement Markings _ 25,000 30,000 10,000 K:\USERS\MICHELLE-W\Bonds\2014 Issue\Waterloo -- Project List Spreadsheet 2014 GO ECP -1 Page 1 of 8 WATERLOO PROJECT ALLOCAIiONS 2014 BOND ISSUE Prepared by E Boehlert 4/23/2014 Proj. Priority ECP -1 FY14 Requested Approved # Rank Project FY15 FY15 FY15 102 High -l0 Street Sign Fabrication Equipment & Software 10,000 15,000 10,000 206 High -2 ICAAP Grant - Adaptive Signal Control System 0 40,000 100,000 214 High -12 Shaulis Rd and Hwy 21 Signal Project 0 90,000 90,000 216 Med-16 Prospect Blvd Underground Street Light Repairs 0 25,000 10,000 Waste Management 137 High -1 Addition of 3rd Filter Press/Sludge Dewatering 13,000,000 3,000,000 3,000,000 202 High -1 Service Area #15 1,000,000 1,000,000 1,000,000 TOTAL: S 7,247,500.00 K:\USERS\MICHELLE-W1Bonds\2014 Issue\Waterloo -- Project List Spreadsheet 2014 GO ECP -1 Page 2 of 8 WATERLOO PROJECT A_LLOCA1IONS 2014 BOND ISSUE Prepared by E Boehlert 4/23/2014 Proj. Priority ECP -, IT ARENEWAL FY14 C1P Requested Approved # Rank Project FY15 FY15 FY15 Community Planning & Development 107 High -4 Downtown Development Plan 80,000 80,000 80,000 79 High -3 Downtown Acquisitions 800,000 450,000 450,000 55 High -2 Rath Tax Increment 50,000 50,000 30,000 152 High -1 Logan Tax Increment 0 430,000 430,000 34 High -8 Demolition Projects 200,000 200,000 200,000 185 High -7 Northeast Industrial Park 0 315,000 315,000 TOTAL: $1,505,000.00 K:\USERS\MICHELLE-W\Bonds\2014 Issue\Waterloo -- Project List Spreadsheet 2014 GO ECP - 2 UR Page 3 of 8 WATERLOO PROJECT ALLOCATIONS 2014 BOND ISSUE Prepared by E Boehlert 4/23/2014 Proj. Priority ECP - REFUNDING FY14 Requested Approved # Rank Project FY15 FY15 FY15 Current Refund 2006A 3,500,000 Advance Refund 2007A 9,000,000 Current Refund Taxable 1998A 400,000 TOTAL: $ 12,900,000.00 K:\ USERS\NIICHELLE-W1Bonds\2014 Issue\Waterloo -- Project List Spreadsheet 2014 GO ECP - 3 - Refunding Page 4 of 8 WATERLOO PROJECT ALLOCATIONS 2014 BOND ISSUE Prepared by E Boehlert 4/23/2014 Proj. Priority CCP -1 F 14 Requested Approved Rank Project FY15 FY15 FY15 Capital Equipment & Vehicles (18) Public Works - Replace Forklift 65,000 25,000 25,000 (22) Building Inspections - Replace 2 Inspector Pickups 25,000 45,000 25,000 (37) Leisure - Replace Flatbed Truck, '98,99,'03 Pickups 120,000 150,000 50,000 (98) Building Maintenance - Replace 1999 Vat 45,000 30,000 25,000 Public Works 13 High Public Works Construction 750,000 750,000 32,500 22 High Oil Distribution Piping 0 35,000 35,000 192 High Vehicle Location and Tracking Project 40,000 15,000 10,000 28 High Storage Shelving 0 35,000 25,000 High Salt Shed Hoop Building 140,000 Clerks 190 High - 1 Document/Agenda Management System (ECS; 0 115,000 100,000 Finance 170 High - 2 Financial Software 0 25,000 25,000 Information. Services 45 High Computer Replacement Program 75,000 75,000 50,000 138 High Productivity Software 65,000 60,000 60,000 197 High Technology Server Virtualization 0 59,500 59,500 Sign & Traffic 199 High -4 Animal Control Services Equipment 0_ 12,000 5,000 TOTAL $ 667,000.00 K:\USERS\lVIICHELLE-W\Bonds\2014 Issue\Waterloo -- Project List Spreadsheet 2014 GO GCP-1 Page 5 of 8 WATERLOO PROJ CT ALLOCATIONS 2014 BOND ISSUE Prepared by E Boehlert 4/23/2014 TOTAL $645,000.00 K:\USERS\MICHELLE-W\Bonds\2014 Issue\Waterloo -- Project List Spreadsheet 2014 GO GCP-2 Page 6 of 8 Proj. Priority OCP - 2 FY14 Requested Approved , Rank Project FY15 15 FY15 Facility Management 101 High - 3 5 Sullivan Bros Convention Cntr Improvemen 100,000 750,000 300,000 127 High - 1 Downtown Parking Garages 400,000 500,000 300,000 43 Low - 2 Public Market Facility Maint. Program 10,000 10,000 5,000 Engineering 20 High -3 Entertainment Area Parking Lot (Permanent) 0 40,000 40,000 TOTAL $645,000.00 K:\USERS\MICHELLE-W\Bonds\2014 Issue\Waterloo -- Project List Spreadsheet 2014 GO GCP-2 Page 6 of 8 WATERLOO PROJECT ALLOCATIONS 2014 BOND ISSUE Prepared by E Boehlert 4/23/2014 Proj. Priority GCP - 3CIS FY14 Requested Approved Rank ProJect FY15 FY15 15 Facility Management 121 High - 2 City Facility New Construction/Remodeling 80,000 175,000 100,000 106 High - 4 ADA Compliance 50,000 100,000 100,000 36 Med - 2 Library Improvements 10,000 200,000 120,000 23 Med - 3 Fire Station Improvements 20,000 20,000 10,000 47 High - 5 Center For The Arts 70,000 200,000 200,000 Cultural & Arts 40 High Center for the Arts 30,000 112,000 25,000 76 High Youth Pavilion 20,000 65,000 25,000 25 High Amphitheatre 20,000 50,000 5,000 Police 129 Medium Police Training Center Upgrades 7,500 5,500 5,000 140 High Police Department Remodeling Projects 100,000 8,500 5,000 100 High Police Dept Property & Evidence Storage Bldg 0 170,000 30,000 TOTAL $625,000.00 K:\USERS\MICHELLE-W\Bonds\2014 Issue\Waterloo -- Project List Spreadsheet 2014 GO GCP-3 Page 7 of 8 WATERLOO PROJECT ALLOCATIONS 2014 BOND ISSUE Prepared by E Boehlert 4/23/2014 rroj. Fr -writ -3/ GCP - 4 FY14 Requested Approved 4 Rank Project FY15 FY15 FY15 Leisure Services 15 High - 3 Golf Course Improvement Fund 90,000 200,000 100,000 18 High -14 Riverfront Stadium Improvements 45,000 50,000 25,000 148 Med - 1 Sports Facilities Improvement Fund 100,000 110,000 50,000 157 High -13 Boating Center Improvements 40,000 60,000 20,000 184 High - 7 Off Road Maintenance Equipment - Parks 130,000 246,000 150,000 113 High - 8 Off Road Maintenance Equipment - Golf 130,000 186,000 100,000 115 High - 9 Off Road Maintenance Equipment - DT 30,000 48,000 40,000 120 High - 6 Off Road Maintenance Equip. Young Aren 0 20,000 20,000 119 High - 1 Chemical Storage Building 100,000 150,000 150,000 111 High - 4 DT Area Maint. Infrastructure Tmp. & Rep. 35,000 35,000_ 30,000 TOTAL $685,000.00 K:\USERS\Mv1ICHELLE-W\Bonds12014 Issue\Waterloo -- Project List Spreadsheet 2014 GO GCP-4 Page 8 of 8 (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of the City of Waterloo, State of Iowa. Date of Meeting: April 28, 2014. Time of Meeting: 5:30 P.M. Place of Meeting: Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for the meeting is as follows: Not To Exceed $8,000,000 General Obligation Bonds (ECP) Resolution fixing date for a meeting on the proposition to issue. Such additional matters as are set forth on the additional 7 page(s) attached hereto. This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of the governmental body. Suzy Schk es, CMC City Clerk April 28, 2014 The City Council of the City of Waterloo, State of Iowa, met in regular session, in the Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa, at 5:30 P.M., on the above date. There were present Mayor Ernest G. Clark, in the chair, and the following named Council Members: Cole, Jones, Schmitt, Lind, Morrissey, Welper, Hart Absent: none Council Member Hart introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $8,000,000 GENERAL OBLIGATION BONDS (FOR ESSENTIAL CORPORATE PURPOSES) OF THE CITY OF WATERLOO, STATE OF IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Welper seconded the motion to adopt. The roll was called and the vote was, AYES: Cole, Jones, Schmitt, Lind, Morrissey, Welper, Hart NAYS: none Whereupon, the Mayor declared the resolution duly adopted as follows: RESOLUTION NO. 2014-3 03 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $8,000,000 GENERAL OBLIGATION BONDS (FOR ESSENTIAL CORPORATE PURPOSES) OF THE CITY OF WATERLOO, STATE OF IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, it is deemed necessary and advisable that the City of Waterloo, State of Iowa, should issue General Obligation Bonds to the amount of not to exceed $8,000,000, as authorized by Section 384.25, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out essential corporate purpose projects as hereinafter described; and WHEREAS, before the bonds may be issued, it is necessary to comply with the provisions of the Code, and to publish a notice of the proposal to issue such bonds and of the time and place of the meeting at which the Council proposes to take action for the issuance of the bonds and to receive oral and/or written objections from any resident or property owner of the City to such action. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, STATE OF IOWA: Section 1. That this Council meet in the Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa, at 5:30 P.M., on the 12th day of May, 2014, for the purpose of taking action on the matter of the issuance of not to exceed $8,000,000 General Obligation Bonds for essential corporate purposes of the City, the proceeds of which bonds will be used to provide funds to pay costs of the acquisition, construction, reconstruction, extension, improvement, and equipping of works and facilities useful for the collection, treatment and disposal of sewage and -2- industrial waste in a sanitary manner, including Service Area #15 improvements and third filter press and dewatering building improvements; the acquisition, improvement and installation of traffic control devices, signage, fixtures, equipment and improvements, including but not limited to traffic signal, traffic safety and street light fixtures, connections, and facility improvements; the acquisition of vehicles and equipment for the Police, Fire Rescue and Street Departments; the rehabilitation and improvement of City parks and the acquisition, repair and replacement of facilities, equipment and improvements commonly found in City parks; the construction, reconstruction and repairing of street, sidewalk, alley, public ground, marketplace, bridge, pedestrian underpass and overpass repairs and reconstruction, and intersection improvements; the acquisition, construction and improvement of real and personal property useful for the protection of property from floods or high waters, including flood control, levees, embankments, waterway, storm water and drainage improvements; the removal or replacement of dead or diseased trees; the acquisition and demolition of dangerous or dilapidated buildings, structures or properties. Section 2. To the extent any of the projects or activities described in this resolution may be reasonably construed to be included in more than one classification under Division III of the Code of Iowa, the Council hereby elects the "essential corporate purpose" classification and procedure with respect to each such project or activity, pursuant to Section 384.28 of the Code of Iowa. Section 3. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than four clear days nor more than twenty days before the date of the public meeting on the issuance of the bonds. Section 4. The notice of the proposed action to issue the bonds shall be in substantially the following form: 3 NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF WATERLOO, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $8,000,000 GENERAL OBLIGATION BONDS (FOR ESSENTIAL CORPORATE PURPOSES) OF THE CITY, AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City of Waterloo, State of Iowa, will hold a public hearing on the 12th day of May, 2014, at 5:30 P.M., in the Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $8,000,000 General Obligation Bonds for an essential corporate purpose of said City, in order to provide funds to pay costs of the acquisition, construction, reconstruction, extension, improvement, and equipping of works and facilities useful for the collection, treatment and disposal of sewage and industrial waste in a sanitary manner, including Service Area #15 improvements and third filter press and dewatering building improvements; the acquisition, improvement and installation of traffic control devices, signage, fixtures, equipment and improvements, including but not limited to traffic signal, traffic safety and street light fixtures, connections, and facility improvements; the acquisition of vehicles and equipment for the Police, Fire Rescue and Street Departments; the rehabilitation and improvement of City parks and the acquisition, repair and replacement of facilities, equipment and improvements commonly found in City parks; the construction, reconstruction and repairing of street, sidewalk, alley, public ground, marketplace, bridge, pedestrian underpass and overpass repairs and reconstruction, and intersection improvements; the acquisition, construction and improvement of real and personal property useful for the protection of property from floods or high waters, including flood control, levees, embankments, waterway, storm water and drainage improvements; the removal or replacement of dead or diseased trees; the acquisition and demolition of dangerous or dilapidated buildings, structures or properties. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City, to the above action. After all objections have been received and considered, the Council will at this meeting or at any adjournment thereof, take additional action for the issuance of bonds or will abandon the proposal to issue bonds. This notice is given by order of the City Council of the City of Waterloo, State of Iowa, as provided by Section 384.25 of the Code of Iowa. Dated this 28th day of April, 2014. 4 Suzy Schffres, CMC City Clerk PASSED AND ADOPTED this 28th day of April, 2014. (/(/ ATTEST: Suzy Sch es, CMC City Clerk 5 Ernest G. Clark, Mayor STATE OF IOWA COUNTY OF BLACK HAWK CERTIFICATE ) SS I, the undersigned City Clerk of the City of Waterloo, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the City Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of public hearing and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the City hereto affixed this 28th day of April, 2014. Suzy Scares, CMC City Clerk (SEAL) CERTIFICATE STATE OF IOWA ) SS COUNTY OF BLACK HAWK I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Waterloo, in the County of Black Hawk, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not To Exceed $8,000,000 General Obligation Bonds) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the "Waterloo Courier", a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the County, and that the Notice was published in all of the issues thereof published and circulated on the following date: April 29, 2014. WITNESS my official signature at Waterloo, Iowa, this 28th day of April, 2014. Gc.P,c.o Suzy S hares, CMC City Clerk (SEAL) 01015911-1\11310-101 spy S ATE OF IOWA, lack Hawk Comity, SS NOTICE OF MEETING OF THE CITY COUWATER- LOO,IL OF I STATE OF A IOWA, ON THE MATTER OF THE PROPOSED ISSU- ANCE OF NOT TO EXCEED 58,000.000 GENERAL OBLIGATION BONDS (FOR ESSENTIAL CORPORATEPURPOSES) OF THE CITY, AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City of Waterloo, State of Iowa, will hold a public bee. ino on the 12th day of May, 2014, at 5:30 P M., in the Law Court Theater, Waterloo Center for the Arts Waterloo, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $8,000,000 General Obligation Bonds for en essential corporate purpose of said City, in order to provide funds to pay costs of the acquisition, construction, reconstruction, extension, improvement, and equippingofworks and facilities useful for the -- collection, treatment and disposal of sewage and industrial waste in a sanitary manner, including Service Area 6,15 improvements and third filter press and dewatering building improve- ments; the acquisition,improvement and installation of traffic control devices, sionaoe, fixtures. equipment and improve- ments, including but not limited to traffic signal, traffic slaty and street light fixtures, connections, and facility improve- ments; the acquisition of vehicles and equipment for the Police, Fire Rescue and Street Departments; the rehabilitation and improvement of City parks and the acquisition, repair and replacement of facilities, equipment and improvements commonly found in City parks; the construction, reconstruction and repairing of street, sidewalk, alley, public ground, marketplace, bridge, pedestrian under- pass and overpass repairs and recon- struction, end intersection improvements; the acquisition, construction and improve- ment of real and personal property useful for the protectionof property from floods or high waters, including flood control, levees, embankments, waterway, storm water and drainage improvements; the removal . or replacement of .dead or diseased trees the acquisition and demolition of dangerous or dilapidated buildings, structures or properties. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City, to the above action: After all objections have been received . end considered, the Council will at this meeting or at any i adjournment thereof, lake additional action for the issuance of bonds or will abandon the proposal to issue bonds. This notice is given by order of the City Council of the City of Waterloo, State of Iowa, as provided by Section 384.25 of the Code of Iowa. Dated this 28th day of April, 2014. Suzy Schares, City Clerk City of Waterloo, Stale of Iowa I do solemnly swear that the annexed copy of legal City of Waterloo Proposed issuance not to exceed $8,000,000 general obligation bonds Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 29th day of April, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $33.31 COtnAao.ezr\--7 Signed Subscribed and sworn to before me this Received of the sum of Dollars. In full for publication of the above notice. OD/ E MCKINSTRY COMMISSION NO.782413 BIN COM -IONtEVIAES (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of the City of Waterloo, State of Iowa. Date of Meeting: April 28, 2014. Time of Meeting: 5:30 P.M. Place of Meeting: Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for the meeting is as follows: Not To Exceed $1,700,000 General Obligation Bonds (ECP -UR) s Resolution fixing date for a meeting on the proposition to issue. Such additional matters as are set forth on the additional 7 page(s) attached hereto. This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of the governmental body. uzy S hares, CMC City Clerk April 28, 2014 The City Council of the City of Waterloo, State of Iowa, met in regular session, in the Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa, at 5:30 P.M., on the above date. There were present Mayor Ernest G. Clark, in the chair, and the following named Council Members: Cole, Jones, Schmitt, Lind, Morrissey, Welper, Hart Absent: none 1 Council Member Hart introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $1,700,000 GENERAL OBLIGATION BONDS (FOR ESSENTIAL URBAN RENEWAL PURPOSES) OF THE CITY OF WATERLOO, STATE OF IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Welper seconded the motion to adopt. The roll was called and the vote was, AYES: Cole, Jones, Schmitt, Lind, Morrissey, Welper, Hart NAYS: none Whereupon, the Mayor declared the resolution duly adopted as follows: RESOLUTION NO. 2014-304 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $1,700,000 GENERAL OBLIGATION BONDS (FOR ESSENTIAL URBAN RENEWAL PURPOSES) OF THE CITY OF WATERLOO, STATE OF IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, by Resolution No. 1993-57, adopted February8, 1993, and Resolution No. 2004-254, adopted April 26, 2004, this Council found and determined that certain areas located within the City are eligible and should be designated as an economic development urban renewal area under Iowa law, and approved and adopted the Northeast Industrial Area Development Plan for the Northeast Industrial Area Tax Increment Plan Area described therein, which Plan is on file in the office of the Recorder of Black Hawk County; and WHEREAS, by Resolution No. 1990-644, adopted November 9, 1990, and Resolution No. 2004-372, adopted June 14, 2004, and amended by Resolution No. 2009-633, dated July 6, 2009, this Council found and determined that certain areas located within the City are eligible and should be designated as a blighted and economic development urban renewal area under Iowa law, and approved and adopted the Rath Area Redevelopment Plan for the Rath Tax Increment Redevelopment Area described therein, which Plan, as amended, is on file in the office of the Recorder of Black Hawk County; and WHEREAS, by Ordinance No. 2723, adopted on December 23, 1974, amended by Resolution No. 1996-804, adopted December 6, 1996, amended by Resolution No 2001-394, adopted August 6, 2001, amended by Resolution No. 2003-225, adopted April 7, 2003, and amended by Resolution No. 2011-1109, adopted December 5, 2011, this Council found and determined that certain areas located within the City are eligible and should be designated as a slum, blight and economic development urban renewal area under Iowa law, and approved and -2- adopted the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Area Plan for the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Area described therein, which Plan, as amended, is on file in the office of the Recorder of Black Hawk County; and WHEREAS, by Resolution No. 2004-10, adopted on January 12, 2004, amended by Resolution No. 2008-197, dated March 17, 1998, amended by Resolution No. 2013-401, dated May 20, 2013, this Council found and detei ined that certain areas located within the City are eligible and should be designated an economic development urban renewal are under Iowa law, and approved and adopted the Logan Avenue Urban Renewal and Development Plan for he Logan Avenue Urban Renewal and Development Area described therein, which Plan, as amended, is on file in the office of the Recorder of Black Hawk County; and WHEREAS, the City of Waterloo, State of Iowa, is in need of funds to carry out certain urban renewal projects as hereinafter described; and, it is deemed necessary that the City should issue General Obligation Bonds to the amount of not to exceed $1,700,000, as authorized by Sections 384.25 and 403.12, of the Code of Iowa, for the purpose of providing funds to pay costs thereof; and WHEREAS, before bonds may be issued, it is necessary to comply with the procedural requirements of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such bonds and the right to petition for an election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, STATE OF IOWA: Section 1. That this Council meet in the Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa, at 5:30 P.M., on the 12th day of May, 2014, for the purpose of taking action on the matter of the issuance of not to exceed $1,700,000 General Obligation Bonds the proceeds of which bonds will be used to provide funds to pay costs of the aiding in the planning, undertaking and carrying out of urban renewal project activities under Chapter 403 of the Code of Iowa, as amended, and the Urban Renewal Plans for the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Area, the Logan Avenue Urban Renewal Area and Redevelopment Plan, the NE Industrial Area Development Plan, and the Rath Area Redevelopment Plan, such as those costs associated with land acquisition, public infrastructure projects, including streets, streetscape, and utility improvements, including for the following projects: the downtown development plan, downtown acquisitions, continuation of the Rath project, demolition costs, and the NE Industrial Park project. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten nor more than twenty days before the date of public meeting on the issuance of the bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: 3 NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF WATERLOO, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $1,700,000 GENERAL OBLIGATION BONDS (FOR ESSENTIAL URBAN RENEWAL PURPOSES) OF THE CITY, AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Waterloo, State of Iowa, will hold a public hearing on the 12th day of May, 2014, at 5:30 P.M., in the Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $1,700,000 General Obligation Bonds for essential urban renewal purposes of the City, in order to provide funds to pay costs of the aiding in the planning, undertaking and carrying out of urban renewal project activities under Chapter 403 of the Code of Iowa, as amended, and the Urban Renewal Plans for the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Area, the Logan Avenue Urban Renewal Area and Redevelopment Plan, the NE Industrial Area Development Plan, and the Rath Area Redevelopment Plan, such as those costs associated with land acquisition, public infrastructure projects, including streets, streetscape, and utility improvements, including for the following projects: the downtown development plan, downtown acquisitions, continuation of the Rath project, demolition costs, and the NE Industrial Park project. At any time before the date of the meeting, a petition, asking that the question of issuing such bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City, in the manner provided by Section 362.4 of the Code of Iowa. Also, at the above meeting the Council shall receive oral or written objections from any resident or property owner of the City, to the above action. After all objections or petitions asking that the proposition be submitted to an election have been received and considered, the Council will at this meeting or at any adjournment thereof, take additional action for the issuance of bonds or will take such other action as it may deem appropriate. This Notice is given by order of the Council of the City of Waterloo, State of Iowa, as provided by Chapters 384 and 403 of the Code of Iowa. Dated this 28th day of April, 2014. Suzy Schares, CMC City Clerk 4 PASSED AND ADOPTED this 28th day of April, 2014. ATTEST: Suzy Schar s, CMC City Clerk 5 Ernest G. Clark, Mayor STATE OF IOWA COUNTY OF BLACK HAWK CERTIFICATE ) SS I, the undersigned City Clerk of the City of Waterloo, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the City Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of public hearing and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the City hereto affixed this 28th day of April, 2014. Saes, CMC City Clerk (SEAL) CERTIFICATE STATE OF IOWA ) SS COUNTY OF BLACK HAWK I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Waterloo, in the County of Black Hawk, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not To Exceed $1,700,000 General Obligation Bonds) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the "Waterloo Courier", a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the County, and that the Notice was published in all of the issues thereof published and circulated on the following date: April 29, 2014. WITNESS my official signature at Waterloo, Iowa, this 28th day of April, 2014. Suzy Scha.es, CMC City Clerk: (SEAL) 01015918-1\11310-101 STATE OF IOWA, Black Hawk County, SS NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF WATER- LOO, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSU- ANCE OF NOT TO EXCEED £1,700.000 GENERAL OBLIGATION BONDS (FOR ESSENTIAL URBAN RENEWAL PURPO- SES) OF THE CITY, AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council cil of theCity of Waterloo, State of Iowa, will hola public hearing on the 12th day ci May, 2014, at 5:30 P.M., in the Levi, Coun Theater, Vfaterloc Center for the Arts Waterloo. Iowa, at which meets ig the Council proposes to take additional action for the issuance of not to exceed 51,700,000 General Obligation Bonds for essential urban renewal purposes of the City, in order to provide Bunds to pay costs of the aiding in the planning, undertaking and carrying out of Iurban renewal project activities under Chapter 403 of the Code of Iowa, as amended, and the Urban Renewal Flans for the Downtown Waterloo. Rivertront Urban Renewal and Redevelopment Area. the LoganAvenue UrbanRenewalArea and Redevelopment Plan, the NE Industrial Area Development- Plan, and the Rath Area Redevelopment Plan, such as those costs associated with land acquisition, public infrastructure projects, including streets, streeiscape, and utility improvements, including for the following projects: the downtown development plan, downtown acquisitions, continuation of the Path project, demolition costs, end the NE Industrial Park project. AI any time before the date of the meeting, a petition, asking that the question of issuing such bonds be I submitted to the legal voters of the City, may be filed with the ClerK of the City, in the manner provided bSection 362.4 of the Code of Iowa. - Also, at the above meeting the Council shall receive otal or written objections from any resident or property owner of the City, to the above action. Ater all objections or petitions askingthat the proposition be submitted to en election have been received and considered, the Council will at This meeting or at any adjournmentthereof. take additional action for the issuance of bonds or will take such other action as n maydeem appropriate. This Notice is given by order of the Council of the City of Waterloo, State of Iowa, as provided by Chapters 384 and 403 of the Code of Iowa. Dated this 28th day of April, 2014. Suzy Scharer, City Clerk City of lklaterloo, Stale of Iowa I do solemnly swear that the annexed copy of legal City of Waterloo Proposed issuance not to exceed $1,700,000 general obligation bonds Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 29th day of April, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $30.07 CO/OrvueAarp:otakv--J Signed Subscribed and sworn to before me this Day of \cx-,;A.D., 20 J nftett/u-Lick_ Notary Public Received of the sum of Dollars. In full for publication of the above notice. -7 eo JOD4 E MCKiNSTW CGMMISVON NO.782413 i MY CXRA 142f IBES j T (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of the City of Waterloo, State of Iowa. Date of Meeting: April 28, 2014. Time of Meeting: 5:30 P.M. Place of Meeting: Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for the meeting is as follows: Not To Exceed $12,900,000 General Obligation Refunding Bonds (ECP -Refunding) Resolution fixing date for a meeting on the proposition to issue. Such additional matters as are set forth on the additional 7 page(s) attached hereto. This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of the governmental body. lk..CL64-0 Suzy Sch.' es, CMC City Clerk April 28, 2014 The City Council of the City of Waterloo, State of Iowa, met in regular session, in the Law Court Theater, Waterloo Center for the AT Waterloo, Iowa, at 5:30 P.M., on the above date. There were present Mayor Ernest G. Clark, in the chair, and the following named Council Members: Cole, Jones, Schmitt, Lind, Morrissey, Welper, Hart Absent: none Council Member Hart introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $12,900,000 GENERAL OBLIGATION REFUNDING BONDS (FOR ESSENTIAL CORPORATE PURPOSES) OF THE CITY OF WATERLOO, STATE OF IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Welper seconded the motion to adopt. The roll was called and the vote was, AYES: Cole, Jones, Schmitt, Lind, Morrissey, Welper, Hart NAYS: none Whereupon, the Mayor declared the resolution duly adopted as follows: RESOLUTION NO. 2014-305 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $12,900,000 GENERAL OBLIGATION REFUNDING BONDS (FOR ESSENTIAL CORPORATE PURPOSES) OF THE CITY OF WATERLOO, STATE OF IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, it is deemed necessary and advisable that the City of Waterloo, State of Iowa, should issue General Obligation Refunding Bonds to the amount of not to exceed $12,900,000, as authorized by Section 384.25, of the City Code of Iowa, for the purpose of providing funds to pay costs of carrying out essential corporate purpose projects as hereinafter described; and WHEREAS, before the bonds may be issued, it is necessary to comply with the provisions of the Code, and to publish a notice of the proposal to issue such bonds and of the time and place of the meeting at which the Council proposes to take action for the issuance of the bonds and to receive oral and/or written objections from any resident or property owner of the City to such action. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, STATE OF IOWA: Section 1. That this Council meet in the Law Court Theater, Waterloo Center for the Arts, 715 Mulberry Street, Waterloo, Iowa, at 5:30 P.M., on the 12th day of May, 2014, for the purpose of taking action on the matter of the issuance of not to exceed $12,900,000 General Obligation Refunding Bonds for essential corporate purposes of the City, the proceeds of which bonds will be used to provide funds to pay costs of refunding of outstanding City indebtedness, -2- including the General Obligation Bonds, Series 2006A and Series 2007A, and Taxable General Obligation Capital Loan Notes, Series 1998A. Section 2. To the extent any of the projects or activities described in this resolution may be reasonably construed to be included in more than one classification under Division III of the Code of Iowa, the Council hereby elects the "essential corporate purpose" classification and procedure with respect to each such project or activity, pursuant to Section 384.28 of the Code of Iowa. Section 3. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than four clear days nor more than twenty days before the date of the public meeting on the issuance of the bonds. Section 4. The notice of the proposed action to issue the bonds shall be in substantially the following form: 3 NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF WATERLOO, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $12,900,000 GENERAL OBLIGATION REFUNDING BONDS (FOR ESSENTIAL CORPORATE PURPOSES) OF THE CITY, AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City of Waterloo, State of Iowa, will hold a public hearing on the 12th day of May, 2014, at 5:30 P.M., in the Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $12,900,000 General Obligation Refunding Bonds for an essential corporate purpose of said City, in order to provide funds to pay costs of refunding of outstanding City indebtedness, including the General Obligation Bonds, Series 2006A and Series 2007A, and Taxable General Obligation Capital Loan Notes, Series 1998A. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City, to the above action. After all objections have been received and considered, the Council will at this meeting or at any adjournment thereof, take additional action for the issuance of bonds or will abandon the proposal to issue bonds. This notice is given by order of the City Council of the City of Waterloo, State of Iowa, as provided by Section 384.25 of the Code of Iowa. Dated this 28th day of April, 2014. -4 Suzy Schar- s, CMC City Clerk PASSED AND ADOPTED this 28th day of April, 2014. ATTEST: aiLLZD Suzy Scharesj CMC City Clerk 5 Ernest G. Clark, Mayor STATE OF IOWA COUNTY OF BLACK HAWK CERTIFICATE ) SS I, the undersigned City Clerk of the City of Waterloo, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the City Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of public hearing and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the City hereto affixed this 28th day of April, 2014. Suzy Schares CMC City Clerk (SEAL) STATE OF IOWA COUNTY OF BLACK HAWK CERTIFICATE ) ) SS I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Waterloo, in the County of Black Hawk, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not To Exceed $12,900,000 General Obligation Refunding Bonds) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the "Waterloo Courier", a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the County, and that the Notice was published in all of the issues thereof published and circulated on the following date: April 29, 2014. WITNESS my official signature at Waterloo, Iowa, this 28th day of April, 2014. (SEAL) 01015938-1\11310-101 uzy Sc es, CMC City Cle& STATE OF IOWA, Black Hawk County, SS NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF WATER- LOO. STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSU- ANCE OF NOT TO • EXCEED $12,900,000 GENERAL OBLIGATION REFUNDING BONDS (FOR ESSENTIAL CORPORATE PURPOSES) OF THE CITY, AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby omen that the City of Waterloo, State of Iowa, will hold a public hearing on the 12th day of May, 2014, at 5:30 P.M., in the Law Court Theater, Waterloo Center for the Ans Waterloo, Iowa, at which meetino the Council proposes to take additional action for the issuance of not to exceed 512.900,000 General Oblioation Refund- ing Bonds icr an essential corporate purpose of said City, in order to provide funds to pay costs of refundino of outstanding City indebtedness, including the General Obligation Bonds, Series 2006A and Series 2007A, and Taxable General Obligation Ca -pilaf Loan Notes, Series 1996k At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City, to the above action. Atter all objections have been received and considered, the Council will ai this meeting or at any adjournment thereof, take additional action for the issuance of bonds or will abandon the proposal to issue bonds. This notice is given by order of the City Council of the City of Waterloo, State of Iowa. as provided by Section 384.25of the Code of Iowa. Dated this 25th day ai April. 2014. Suzy Schares, City Clerk City of Waterloo, State of lot to I do solemnly swear that the annexed copy of legal City of Waterloo Proposed issuance not to exceed $12,900,000 general obligation refunding bonds Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 29th day of April, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $19.89 Ca/ W' l ' ' Y Signed Subscribed and sworn to before me this Day of A.D., 20 1 Received of Notary Public the sum of Dollars. In full for publication of the above notice. JODI E MC .0 SUR +f t k, COMMISSION NO.7ez4lz MYGOJM! WIN ES OMP (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of the City of Waterloo, State of Iowa. Date of Meeting: April 28, 2014. Time of Meeting: 5:30 P.M. Place of Meeting: Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for the meeting is as follows: Not To Exceed $700,000 General Obligation Bonds (GCP-l) • Resolution fixing date for a meeting on the proposition to issue. Such additional matters as are set forth on the additional 7 page(s) attached hereto. This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of the governmental body. k atc/..� Suzy Scha.es, CMC City Clerk April 28, 2014 The City Council of the City of Waterloo, State of Iowa, met in regular session, in the Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa, at 5:30 F.M., on the above date. There were present Mayor Ernest G. Clark, in the chair, and the following named Council Members: Cole, Jones, Schmitt, Lind, Morrissey, Welper, Hart Absent: none 1 Council Member Hart introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $700,000 OF GENERAL OBLIGATION BONDS (FOR GENERAL CORPORATE PURPOSES) AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Welper seconded the motion to adopt. The roll was called and the vote was, AYES: Cole, Jones, Schmitt, Lind, Morrissey, Welper, Hart NAYS: none Whereupon, the Mayor declared the resolution duly adopted as follows: RESOLUTION NO. 2014-3 06 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $700,000 OF GENERAL OBLIGATION BONDS (FOR GENERAL CORPORATE PURPOSES) AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, the City of Waterloo, State of Iowa, is in need of funds to carry out a general corporate purpose project as hereinafter described; and, it is deemed necessary that it should issue General Obligation Bonds, to the amount of not to exceed $700,000 as authorized by Section 384.26 of the Code of Iowa, for the purpose of providing funds to pay costs thereof; and WHEREAS, the City has a population of more than 5,000, but not more than 75,000, and the amount of bonds for these purposes is not more than $700,000; and WHEREAS, before the bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such bonds and the right to petition for an election. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, STATE OF IOWA: Section 1. That this Council meet in the Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa, at 5:30 P.M., on the 12th day of May, 2014, for the purpose of taking action on the matter of the issuance of not to exceed $700,000 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of the acquisition of vehicles for various city departments, including public works, building inspections, leisure and building -2- maintenance; equipping various city departments, including animal control, public works, city clerk, and finance; building and infrastructure improvements for public works; and acquisition of Information Services equipment and software, including computers, productivity software and telephone system upgrades and improvements and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days before the date of the public meeting on the issuance of the bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: 3 NOTICE OF MEETING OF THE COUNCIL OF THE CITY OF WATERLOO, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $700,000 PRINCIPAL AMOUNT OF GENERAL OBLIGATION BONDS (FOR GENERAL CORPORATE PURPOSES (GCP-1)), AND HEARING ON ISSUANCE OF BONDS Public Notice is hereby given that the Council of the City of Waterloo, State of Iowa, will hold a public hearing on the 12th day of May, 2014, at 5:30 P.M., in the Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa, at which meeting the Council proposes to take action for the issuance of not to exceed $700,000 of General Obligation Bonds (for general corporate purposes), bearing interest at the rate of not to exceed nine (9) per centum per annum, the bonds to be issued for the purpose of providing funds to pay costs of the acquisition of vehicles for various city departments, including public works, building inspections, leisure and building maintenance; equipping various city departments, including animal control, public works, city clerk, and finance; building and infrastructure improvements for public works; and acquisition of Information Services equipment and software, including computers, productivity software and telephone system upgrades and improvements. At any time before the date of the meeting, a petition, asking that the question of issuing such bonds be submitted to the legal voters of the City, may be filed with the City Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. This Notice is given by order of the Council of the City of Waterloo, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this 28th day of April, 2014. -4 ` Suzy Schar s, CMC City Clerk PASSED AND ADOPTED this 28th day of April, 2014. ATTEST: rnest G. Clark, Mayor -5 STATE OF IOWA COUNTY OF BLACK HAWK CERTIFICATE ) SS I, the undersigned City Clerk of the City of Waterloo, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the City Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of public hearing and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the City hereto affixed this 28th day of April, 2014. Suzy Scha City Clerk (SEAL) es, CMC CERTIFICATE STATE OF IOWA ) SS COUNTY OF BLACK HAWK I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Waterloo, in the County of Black Hawk, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not To Exceed $700,000 General Obligation Bonds (GCP-1)) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the "Waterloo Courier", a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the County, and that the Notice was published in all of the issues thereof published and circulated on the following date: April 29, 2014. WITNESS my official signature at Waterloo, Iowa, this 28th day of April, 2014. (SEAL) 01015944-1\11310-101 S ATE IOWA, Black Hawk County, SS NOTICE OF MEETING OF THE COUN- CIL OF THE CITY OF WATERLOO, STATE OF IOWA; ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED £700,000 PRINCIPAL AMOUNT OF GENERAL OBLIGATION BONDS (FOR GENERAL CORPORATE PURPOSES (GCP-1)), AND HEARING ON ISSUANCE OF BONDS Public Notice is hereby given that the Council of the City of Waterloo, State of Iowa, will hold a public hearing on the 12th day of May, 2014, at.5:30 P.M., in the Law Court Theater, Waterloo Center for the Arts Waterloo, -Iowa, at which meeting the Council proposes to take action for the issuance of not to exceed $700,000 of General Obligation Bonds (for general corporate purposes), bearing interest at the rete of not to exceed nine (9) per cenium per annum, the bonds to be issued for the purpose of providing funds to pay costs of the acquisition of vehicles for various city departments, including public works,building inspec- tions, leisure and building maintenance; equipping various city departments, in- cluding animal control, public works, city clerk, and inane; building and infrastruc- ture improvements for public works; and acquisition of Information Services equip- ment and software, including computers, productivity software and telephone sys- tem upgrades and improvements. At any time before the date of the meeting, a petition, asking that the question - of issuing such bonds be submitted to the legal voters of the City, may be filed with the City Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, - pursuant to the provisions of Section 384.26 of the Code of Iowa. This Notice is given by order of the Council of the City of Waterloo, State of Iowa, as provided by Section 38426 of the Code of Iowa. Dated this 28th day of April, 2014. Suzy Schares, City Clerk . City of Waterloo, State of Iowa I do solemnly swear that the annexed copy of legal City of Waterloo Proposed issuance not to exceed $700,000 principal amount general obligation bonds GCP-1 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 29th day of April, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $23.13 Signed Subscribed and sworn to before me this 7' Day of n\ nt( A.D., 20 7)0cLoC.11 ,C4Lt ci Received of Notary Public the sum of Dollars. In full for publication of the above notice. JODI E MCKiNSThy CO M,SSEON NO.782413 [kY CONn..4 Sf3 SES (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of the City of Waterloo, State of Iowa. Date of Meeting: April 28, 2014. Time of Meeting: 5:30 P.M. Place of Meeting: Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for the meeting is as follows: Not To Exceed $700,000 General Obligation Bonds (GCP-2) ® Resolution fixing date for a meeting on the proposition to issue. Such additional matters as are set forth on the additional 7 page(s) attached hereto. This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of the governmental body. Suzy Sch es, CMC City Clerk April 28, 2014 The City Council of the City of Waterloo, State of Iowa, met in regular session, in the Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa, at 5:30 P.M., on the above date. There were present Mayor Ernest G. Clark, in the chair, and the following named Council Members: Cole, Jones, Schmitt, Lind, Morrissey, Welper, Hart Absent: none 1 Council Member Hart introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $700,000 OF GENERAL OBLIGATION BONDS (FOR GENERAL CORPORATE PURPOSES) AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Welper seconded the motion to adopt. The roll was called and the vote was, AYES: Cole, Jones, Schmitt, Lind, Morrissey, Welper, Hart NAYS: none Whereupon, the Mayor declared the resolution duly adopted as follows: RESOLUTION NO. 2014-307 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $700,000 OF GENERAL OBLIGATION BONDS (FOR GENERAL CORPORATE PURPOSES) AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, the City of Waterloo, State of Iowa, is in need of funds to carry out a general corporate purpose project as hereinafter described; and, it is deemed necessary that it should issue General Obligation Bonds, to the amount of not to exceed $700,000 as authorized by Section 384.26 of the Code of Iowa, for the purpose of providing funds to pay costs thereof; and WHEREAS, the City has a population of more than 5,000, but not more than 75,000, and the amount of bonds for these purposes is not more than $700,000; and WHEREAS, before the bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such bonds and the right to petition for an election. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, STATE OF IOWA: Section 1. That this Council meet in the Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa, at 5:30 P.M., on the 12th day of May, 2014, for the purpose of taking action on the matter of the issuance of not to exceed $700,000 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of reconstruction, renovation, remodeling, improvement, equipping and repairing of the Five Sullivan Brothers Center, -2- Downtown Parking Garages, the public market, and Entertainment Area parking lot improvements and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days before the date of the public meeting on the issuance of the bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: 3 NOTICE OF MEETING OF THE COUNCIL OF THE CITY OF WATERLOO, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $700,000 PRINCIPAL AMOUNT OF GENERAL OBLIGATION BONDS (FOR GENERAL CORPORATE PURPOSES (GCP-2)), AND HEARING ON ISSUANCE OF BONDS Public Notice is hereby given that the Council of the City of Waterloo, State of Iowa, will hold a public hearing on the 12th day of May, 2014, at 5:30 P.M., in the Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa, at which meeting the Council proposes to take action for the issuance of not to exceed $700,000 of General Obligation Bonds (for general corporate purposes), bearing interest at the rate of not to exceed nine (9) per centum per annum, the bonds to be issued for the purpose of providing funds to pay costs of reconstruction, renovation, remodeling, improvement, equipping and repairing of the Five Sullivan Brothers Center, Downtown Parking Garages, the public market, and Entertainment Area parking lot improvements. At any time before the date of the meeting, a petition, asking that the question of issuing such bonds be submitted to the legal voters of the City, may be filed with the City Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. This Notice is given by order of the Council of the City of Waterloo, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this 28th day of April, 2014. -4 Suzy Schars, CMC City Clerk Cce PASSED AND ADOPTED this 28th day of April, 2014. 4eXi Ernest G. Clark, Mayor ATTEST: Suzy Schares, CMC City Clerk STATE OF IOWA COUNTY OF BLACK HAWK CERTIFICATE ) ) SS I, the undersigned City Clerk of the City of Waterloo, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the City Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of public hearing and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the City hereto affixed this 28th day of April, 2014. Suzy Scares, CMC City Clerk (SEAL) CERTIFICATE STATE OF IOWA ) SS COUNTY OF BLACK HAWK I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Waterloo, in the County of Black Hawk, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not To Exceed $700,000 General Obligation Bonds (GCP-2)) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the "Waterloo Courier", a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: April 29, 2014. WITNESS my official signature at Waterloo, Iowa, this 28th day of April, 2014. '2L e <=3' Suzy Sc arcs, CMC City Clerk (SEAL) 01015957-1\11310-101 STATE OF I A, } Black ilw County, SS NOTICE OF MEETING OF THE COUN- CIL OF THE CITY OF WATERLOO, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED 8700.000 PRINCIPAL AMOUNT OF GENERAL OBLIGATION BONDS (FOR GENERAL CORPORATE PURPOSES (GCP-2)), AND HEARING ON ISSUANCE OF BONDS Public Notice is hereby given that the Council of the City of Waterloo, State of Iowa, will hold a public hearing on the 12th day of May, 2014, at 5:30 P.M., in the Law Colin Theater, Waterloo Center for the Ans Waterloo, Iowa,at which meeting the Council proposes to take action for the issuance of not to exceed $700.000 of General Obligation Bonds (tor general corporate purposes), bearing interest at the rate of not to exceed nine (9) per centum per annum, the bonds to be issued for the purpose of providing funds to pay costs of reconstruction, renovation, remodeling, improvement, equipping and repairing of the Five Sullivan Brothers Center, Downtown Parking Garages. the public market, and Entertainment Area parking lot improve- ! ments. At any time before the date of the meeting, s petition, asking that the question of issuing such bonds be submitted to the legal voters of the City, may be filed with the City Clerk of the City in the manner provided by Section 362.4 of the Code of • Iowa, pursuant .to the provisions of Section 384.26of the Code of Iowa This Notice is given by order of the Council of the City of Waterloo, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this 28th day of April, 2014. Suzy Schares, City Clerk City of Waterloo, State of Iowa I do solemnly swear that the annexed copy of legal City of Waterloo Proposed issuance not to exceed $700,000 principal amount general obligation bonds GCP-2 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 29th day of April, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $20.82 C/011Arvt.eA--7116-tei Signed Subscribed and sworn to before me this Day of \rA 011:' A.D., 20 t ) flC/LL' ,): Notary Public Received of the sum of Dollars. In full for publication of the above notice. , JODI E MCKilsiS R +a COMMISSION NO.7:32413 W Y Cof 7JbZJS`fri' -• AES (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of the City of Waterloo, State of Iowa. Date of Meeting: April 28, 2014. Time of Meeting: 5:30 P.M. Place of Meeting: Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for the meeting is as follows: Not To Exceed $700,000 General Obligation Bonds (GCP-3) ® Resolution fixing date for a meeting on the proposition to issue. Such additional matters as are set forth on the additional 7 page(s) attached hereto. This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of the governmental body. Suzy Schares, CMC City Clerk April 28, 2014 The City Council of the City of Waterloo, State of Iowa, met in regular session, in the Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa, at 5:30 P.M., on the above date. There were present Mayor Ernest G. Clark, in the chair, and the following named Council Members: Cole, Jones, Schmitt, Lind, Morrissey, Welper, Hart Absent: none 1 Council Member Hart introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $700,000 OF GENERAL OBLIGATION BONDS (FOR GENERAL CORPORATE PURPOSES) AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Welper seconded the motion to adopt. The roll was called and the vote was, AYES: Cole, Jones, Schmitt, Lind, Morrissey, Welper, Hart NAYS: none Whereupon, the Mayor declared the resolution duly adopted as follows: RESOLUTION NO. 2014-3 08 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $700,000 OF GENERAL OBLIGATION BONDS (FOR GENERAL CORPORATE PURPOSES) AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, the City of Waterloo, State of Iowa, is in need of funds to carry out general corporate purpose projects as hereinafter described; and, it is deemed necessary that it should issue General Obligation Bonds, to the amount of not to exceed $700,000 as authorized by Section 384.26 of the Code of Iowa, for the purpose of providing funds to pay costs thereof; and WHEREAS, the City has a population of more than 5,000, but not more than 75,000, and the amount of bonds for these purposes is not more than $700,000; and WHEREAS, before the bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such bonds and the right to petition for an election; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, STATE OF IOWA: Section 1. That this Council meet in the Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa, at 5:30 P.M., on the 12th day of May, 2014, for the purpose of taking action on the matter of the issuance of not to exceed $700,000 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of the reconstruction, renovation, remodeling, improvement, equipping and repairing of various City buildings and facilities, including projects at new city facilities, various ADA compliance improvements, -2- public library, fire station improvements; Cultural and Art projects, including at the Center for the Arts, the Youth Pavillion, and the Amphitheatre; and police department improvements, including at the training facility, evidence storage and remodeling projects and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days before the date of the public meeting on the issuance of the bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: 3 NOTICE OF MEETING OF THE COUNCIL OF THE CITY OF WATERLOO, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $700,000 PRINCIPAL AMOUNT OF GENERAL OBLIGATION BONDS (FOR GENERAL CORPORA PURPOSES (GCP-3)), AND HEARING ON ISSUANCE OF BONDS Public Notice is hereby given that the Council of the City of Waterloo, State of Iowa, will hold a public hearing on the 12th day of May, 2014, at 5:30 P.M., in the Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa, at which meeting the Council proposes to take action for the issuance of not to exceed $700,000 of General Obligation Bonds (for general corporate purposes), bearing interest at the rate of not to exceed nine (9) per centum per annum, the bonds to be issued for the purpose of providing funds to pay costs of the reconstruction, renovation, remodeling, improvement, equipping and repairing of various City buildings and facilities, including projects at new city facilities, various ADA compliance improvements, public library, fire station improvements; Cultural and Art projects, including at the Center for the Arts, the Youth Pavillion, and the Amphitheatre; and police department improvements, including at the training facility, evidence storage and remodeling projects. At any time before the date of the meeting, a petition, asking that the question of issuing such bonds be submitted to the legal voters of the City, may be filed with the City Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. This Notice is given by order of the Council of the City of Waterloo, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this 28th day of April, 2014. s 1 Suzy Scharq , CMC City Clerk 4 PASSED AND ADOP lED this 28th day of April, 2014. ATTEST: Suzy Schars, CMC City Clerk Ernest G. Clark, Mayor 5 CERTIFICATE STATE OF IOWA ) SS COUNTY OF BLACK HAWK I, the undersigned City Clerk of the City of Waterloo, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the City Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of public hearing and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individnnls named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the City hereto affixed this 28th day of April, 2014. Suzy Sc City Clerk (SEAL) L (,7 es, CMC CERTIFICATE STATE OF IOWA ) SS COUNTY OF BLACK HAWK I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Waterloo, in the County of Black Hawk, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not To Exceed $700,000 General Obligation Bonds (GCP-3)) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the "Waterloo Courier", a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: April 29, 2014. WITNESS my official signature at Waterloo, Iowa, this 28th day of April, 2014. Suzy Scharls, CMC City Clerk (SEAL) 01015961-1111310-101 STATE OF IOWA, Black Hawk County, SS NOTICE OF MEETING OF THE COUN- CIL OF THE CITY OF WATERLOO, STATE CF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED 5700,000 PRINCIPAL AMOUNT OF GENERAL OBLIGATION BONDS (FOR GENERAL CORPORATE PURPOSES (GCP-3)), AND HEARING ON ISSUANCE OF BONDS Public Notice is hereby given that the Council of the City of Waterloo, Slate of Iowa, will hold a public hearing on the 12th day of May. 2014, at 5:30 P.M., in the Law Court Theater, Waterloo Center for the Arts Waterloo, (owe. at which meeting the Council proposesto take action tor issuance of not to exceed $700.000 of General Obligation Bonds (for general corporate purposes), bearing interest of the rate of not to exceed nine (9) per centum per annum, the bonds to be issued for the purpose of providing funds to pay costs of the reconstruction, renovation, remodeling, improvement, equipping and repairing of various City buildings and facilities, including projects at neva city facilities, various ADA compliance improvements, public library, fire station improvements; Cultural and Art projects, including al the Center for the Arts, the Youth Pavillion, and the Amphitheatre; and police department improvements, including at the training facility, evidence storage and remodeling projects. At any time before the dale of the meeting, a petition, asking that the j question of issuing such bonds be I submitted to the legal voters of the City, may be filed wiih the City Clerk of the City I in the manner provided by Section 362.4 of the Code of Iowa, pursuant io the , provisions of Section 364.26 of the Code of Iowa. This Notice is given by order of the Council of the City of Waterloo, State of Iowa, as provided by Section 384.26 of the Code of Iowa. - Dated this 28th day of April, 2014. Suzy Schares, Cit' Clerk City of Waterloo, State of iota -a I do solemnly swear that the annexed copy of legal City of Waterloo Proposed issuance not to exceed $700,000 principal amount general obligation bonds GCP-3 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 29th day of April, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $23.59 Signed Subscribed and sworn to before me this Received of the sum of Dollars. In full for publication of the above notice. s+ni •o JODI E M ,KSNSTRY m COMNIFSSON NO.782413 (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of the City of Waterloo, State of Iowa. Date of Meeting: April 28, 2014. Time of Meeting: 5:30 P.M. Place of Meeting: Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for the meeting is as follows: Not To Exceed $700,000 General Obligation Bonds (GCP-4) • Resolution fixing date for a meeting on the proposition to issue. Such additional matters as are set forth on the additional 7 page(s) attached hereto. This notice is given at the direction of the Mayor pursuant to Chapter 21, Code of Iowa, and the local rules of the governmental body. L-1 0 ,,e...A.,"" Suzy Schsres, CMC City Cler April 28, 2014 The City Council of the City of Waterloo, State of Iowa, met in regular session, in the Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa, at 5:30 P.M., on the above date. There were present Mayor Ernest G. Clark, in the chair, and the following named Council Members: Cole, Jones, Schmitt, Lind, Morrissey, Welper, Hart Absent: none 1 Council Member Hart introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $700,000 OF GENERAL OBLIGATION BONDS (FOR GENERAL CORPORATE PURPOSES) AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Welper seconded the motion to adopt. The roll was called and the vote was, AYES: Cole, Jones, Schmitt, Lind, Morrissey, Welper, Hart NAYS: none Whereupon, the Mayor declared the resolution duly adopted as follows: RESOLUTION NO. 2014-309 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $700,000 OF GENERAL OBLIGATION BONDS (FOR GENERAL CORPORATE PURPOSES) AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, the City of Waterloo, State of Iowa, is in need of funds to carry out general corporate purpose projects as hereinafter described; and, it is deemed necessary that it should issue General Obligation Bonds, to the amount of not to exceed $700,000 as authorized by Section 384.26 of the Code of Iowa, for the purpose of providing funds to pay costs thereof; and WHEREAS, the City has a population of more than 5,000, but not more than 75,000, and the amount of bonds for these purposes is not more than $700,000; and WHEREAS, before the bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such bonds and the right to petition for an election; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, STATE OF IOWA: Section 1. That this Council meet in the Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa, at 5:30 P.M., on the 12th day of May, 2014, for the purpose of taking action on the matter of the issuance of not to exceed $700,000 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of the reconstruction, renovation and improvements to City golf courses, Riverfront Stadium, Sports Facility Improvement Fund, the Boating Center; acquisition of off-road maintenance equipment for the -2- parks, golf course, and downtown departments, and for Young Arena; chemical storage building improvements and downtown maintenance infrastructure projects and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days before the date of the public meeting on the issuance of the bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: 3 NOTICE OF MEETING OF THE COUNCIL OF THE CITY OF WATERLOO, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $700,000 PRINCIPAL AMOUNT OF GENERAL OBLIGATION BONDS (FOR GENERAL CORPORATE PURPOSES (GCP-4)), AND HEARING ON ISSUANCE OF BONDS Public Notice is hereby given that the Council of the City of Waterloo, State of Iowa, will hold a public hearing on the 12th day of May, 2014, at 5:30 P.M., in the Law Court Theater, Waterloo Center for the Arts, Waterloo, Iowa, at which meeting the Council proposes to take action for the issuance of not to exceed $700,000 of General Obligation Bonds (for general corporate purposes), bearing interest at the rate of not to exceed nine (9) per centum per annum, the bonds to be issued for the purpose of providing funds to pay costs of the reconstruction, renovation and improvements to City golf courses, Riverfront Stadium, Sports Facility Improvement Fund, the Boating Center; acquisition of off-road maintenance equipment for the parks, golf course, and downtown departments, and for Young Arena; chemical storage building improvements and downtown maintenance infrastructure projects. At any time before the date of the meeting, a petition, asking that the question of issuing such bonds be submitted to the legal voters of the City, may be filed with the City Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. This Notice is given by order of the Council of the City of Waterloo, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this 28th day of April, 2014. -4 Suzy Schares, CMC City Clerk PASSED AND ADOPTED this 28th day of April, 2014. ATTEST: Suzy Schares, MC City Clerk Ernest G. Clark, Mayor 5 STATE OF IOWA COUNTY OF BLACK HAWK CERTIFICATE ) ) SS ) I, the undersigned City Clerk of the City of Waterloo, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the City Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of public hearing and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the City hereto affixed this 28th day of April, 2014. Suzy Sch. es, CMC City Clerk (SEAL) CERTIFICATE STATE OF IOWA ) SS COUNTY OF BLACK HAWK I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Waterloo, in the County of Black Hawk, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not To Exceed $700,000 General Obligation Bonds (GCP-4)) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the "Waterloo Courier", a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: April 29, 2014. WITNESS my official signature at Waterloo, Iowa, this 28th day of April, 2014. Suzy Schar s, City Clerk (SEAL) 01015969-1 \ 11310-101 STATE OF IOWA, Black Hawk County, SS NOTICE OF MEETING OF THE COUN- CIL OF THE CITY OF WATERLOO, STATE OF IOWA. ON THE' MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $700,000 PRINCIPAL AMOUNT OF GENERAL OBLIGATION BONDS (FOR GENERAL CORPORATE PURPOSES (GCP-4)), AND HEARING ON ISSUANCE OF BONDS Public Notice is hereby given that the Council of the City oi Waterloo, State of Iowa, will hold a public hearing on the 12th day of May.. 2014, at 530 P.M., in the Law Court Theater, Waterloo Center for the Arts Waterloo, Iowa, at which meeting the Council proposes to take action ior $7 o issuance 00,000 tGenealObligation of not Bods (for general corporate purposes), bearing interest at the rate of not to exceed nine (9) per centum per annum, the bonds to be issued for the purpose of providing funds to pay costs oi the reconstruction, renovation and improvements to City golf courses.. Riverfront Stadium, Sports Fa- cility Improvement Fund, the Boating Denier; acquisition of on -road mainte- nance equipment for the parks, golf course, and downtown departments, and for Young Arena; chemical storage building improvements d downtown maintenance infrastructure projects. At any time before the date of the meeting a petition, asking that the question of issuing such bonds be submitted to the legal voters of the City, may be filed with the City Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. This Notice is oiven by order of the Council of the City of Waterloo, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this 28th day of April, 2014. Suzy Schares, City Clerk City of Waterloo, Stale of Iowa I do solemnly swear that the annexed copy of legal City of Waterloo Proposed issuance not to exceed $700,000 principal amount general obligation bonds Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 29th day of April, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $22.20 6- S gned Subscribed and sworn to before me this Day of cr'‘ C,. ;r A.D., 20 77.1,") Notary Public Received of the sum of Dollars. In full for publication of the above notice. 4c JODI E MCK NSTR +l COMMISSION NO.782413 C -4Y CCM 1 O'i BORES Mayor BUCK CLARK CITY OF WATERLOO, IOWA COMPAUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street 0 Waterloo, Iowa 50703-5783 * (319) 291-4366 Fax (319) 291-4262_ NOEL C. ANDERSON, Community Planning & Development Director MEMORANDUM To: Mayor and City Council COUNCIL MEMBERS From: Aric A. Schroeder, City Planner eee®eaeeeseoet Date: 04/28/14 DAVID JONES RE: UPDATE Proposed Zoning Ordinance Amendment: Changes for Payday Ward 1 Loan (Delayed Deposit Service) and Pawnshop Businesses CAROLYN of a COLE ' On tonight Council meetingis the third and final passage Zoning Ordinance Ward 2 amendment to add additional restrictions for "payday" loan (delayed deposit service) PAT businesses. The originally proposed amendment also included restrictions for MORRISSEY pawnbroker businesses, but at the first passage of the Ordinance on the 4/14/14 Council Ward 3_ - meeting, the portions of the amendment restricting pawnbrokers was split out and failed QUEN`iTN to receive a recommendation of approval. HART Ward 4 RON YELPER Ward 5 TOM LEND At -Large Attached is an updated copy of the proposed Ordinance, removing all proposed wording that would have added restrictions for pawnbroker businesses. Please note that not all references to pawnbroker businesses were struck from the proposed Ordinance, just those that added any restrictions to the use. The proposed Ordinance still includes a definition of pawnbroker businesses and still lists them as a permitted use in the "C-2" Commercial District, but the proposed wording that would have required such uses to meet, setback requirements and would have prohibited the use in several zoning districts has been removed. STEVE SCHMITT At -Large Please let me know if you have any questions on the proposed amendment. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer "PAYDAY" LOAN AND PAWNSHOP REGULATION — changes to zoning ordinance 10-3-1 DEFINITIONS: Add in its alphabetical order: Delayed Deposit Service Use: Any individual, group of individuals, partnership, association, corporation, or any other business unit or legal entity that, for a fee, accepts a check dated subsequent to the date it was written or accepts a check dated on the date it was written and holds the check for a period of time prior to deposit or presentment pursuant to an agreement with, or any representation made to, the maker of the check, whether express or implied. The purposes of this chapter, "check" means a check, draft, share draft, or other instrument for the payment of money Such uses are also known as payday lenders. From "Adult Businesses/Adult Uses," remove the definition of "protected uses" from paragraph 10 and substitute "Protected uses as herein defined." From "Alcohol Sales Uses," remove "alcohol - protected uses" from paragraph 1 and substitute "Protected uses as herein defined." Add in its alphabetical order: Pawnbroker Use: Any person, partnership, corporation, company or other entity that is subject to licensure as a pawnbroker under Title 3 of the code of ordinances. Add in its alphabetical order: Protected Uses: Protected uses include a building in which a majority of floor space is used for residential purposes; a property located within a residentially zoned district; a day care center where such day care center is a principal use; a house of worship; a public library; a preschool; an elementary, middle or high school (public, parochial or private); public park; publicly owned or operated recreation center or athletic facility; privately operated recreational use; a museum or cultural arts center or facility; a civic/convention center; a community residential facility; a mission; a hospital; a dental, medical or mental health facility; a building or office operated by any governmental entity. However, this definition shall not apply if the protected use is a legal non -conforming use. Whether a given use is a protected use as defined herein shall be determined by the city planner in his reasonable discretion. 10-5-1 GENERAL REGULATIONS: In subsection (B)(5), strike subparagraphs (e) and (f) and substitute the following: e. Except for a non -conforming use that is an alcohol sales use; or delayed deposit service use, or pawnbroker use, when a non -conforming use of a structure or structure and premises in combination is discontinued or abandoned for twelve (12) consecutive months or for eighteen (18) months during any three (3) year period (except when government action impedes access to the premises), the structure or structure and premises in combination shall not thereafter be used except in conformity with the regulations of the district in which it is located. f. As to alcohol sales uses; and delayed deposit service uses, and pawnbroker uses (each a "specially licensed use"), when the use of a structure or structure and premises in combination is non -conforming because it is a specially licensed use, either solely for that reason or in combination with other reasons, and when specially licensed use is discontinued or abandoned for three (3) consecutive months (except when government action impedes access to the premises), the structure or structure and premises in combination shall not thereafter be used as a specially licensed use except in conformity with the regulations of the district in which it is located. This paragraph shall apply equally to (i) the cessation of a business that is a specially licensed use, (ii) a business that holds a license or permit to operate as a specially licensed use but fails to continuously and actively operate as such, and (iii) a business that continues operating as a non -specially licensed use after its license or permit to sell, dispense, or provide goods or services of a type requiring special licensure, for any cause, lapses, is suspended or revoked, or otherwise fails to be or remain in effect. 10-14-1 REGULATIONS [C-1 District]: In subsection A, add the following new paragraph 6: 6. Specifically excluded as principal permitted uses under this subsection are delayed deposit service uses and pawnbroker uses. 10-15-1 REGULATIONS [C-2 District]: In subsection (A)(2), strike subparagraph (b) and renumber current subparagraph (c) to (b). In subsection A, renumber current paragraph 27 to 29, and add the following new paragraphs 27 and 28: 27. Delayed deposit service uses, provided that such uses meet the following requirements: a. The use is licensed as a delayed deposit services business by the State of Iowa. b. No delayed deposit service use shall be located within 600 feet from any of the following, as measured in a straight line from the closest point of the property line in which a delayed deposit service use is located to the closest point of the property line of such other use or area: protected uses, pawnbroker uses, other delayed deposit service uses, adult uses, or non -limited alcohol sales uses. c. No delayed deposit service use shall offer or provide delayed deposit services via a drive-through or walk-up window or any similar drive -up or drive-in system. 28. Pawnbroker uses, provided that such uses meet the following requirements: a. The use is licensed as a pawnbroker under Title 3 of the code of ordinances. measured in a straight line from the closest point of the property line in which a pawnbroker use is located to the closest point of the property line of such other use or non limited alcohol sales uses. c. No pawnbroker use shall take, sell, offer, receive or provide pawnbroker goods or services via a drive through or walk up window or any similar drive up or drive in system. 10-16-1 REGULATIONS [C -P District]: In subsection B, strike paragraph 2 and substitute the following: 2. Any use permitted in the C-1 or C-2 Districts, other than delayed deposit service uses-a+d pawnbroker uses, that is compatibly designed and deemed an appropriate commercial use to the surrounding development. 10-17-1 REGULATIONS [B -P District] : In subsection B, strike paragraph 3 and substitute the following: 3. Any use permitted in the C-2, C-3 or M-1 Districts that is compatibly designed, but not including residential development or; delayed deposit service uses, and deemed an appropriate industrial use to the surrounding development. This includes hotel/motel commercial buildings but not residential including, but not limited to, single or multi -family, apartments, etc. 10-18-1 REGULATIONS [C-3 District]: In subsection A, strike paragraph 1 and substitute the following: 1. Any use permitted in the "C-2" District, other than delayed deposit service uses and pawnbreker-uses. 10-19-1 REGULATIONS [M-1 District]: In subsection A, add the following new paragraph 34: 34. Delayed deposit services uses and pawnbroker uses. Amendment to the City of Waterloo Zoning Ordinance Ordinance No. 5079 Changes to the Zoning Ordinance regulations for "Payday" Loan (De- layed Deposit Service) and Pawnshop, including changes to 10-3-1 Definitions, 10-5-1 General Regulations, 10-14-1 Regulations ("C-1" District), 10-15-1 Regulations ("C-2" District), 10-16-1 Regulations ("C- P" District), 10-17-1 Regulations ("B -P" District), 10-18-1 Regulations ("C-3" District), and 10-19-1 Regulations ("M-1" District). Planning and Zoning Commission Hearing: March 4, 2014 City Council Approval: CHAPTER 3 DEFINITIONS 10-3-1 DEFINITIONS. 6. Adult mini -motion picture theater. A building or portion of a building with a capacity for less than 50 persons used for presenting material if such building or portion of a building as a prevailing practice excludes minors by virtue of age, or if such material is dis- tinguished or characterized by an em- phasis on the depiction or description of "specified sexual activities" or "specified anatomical areas" for ob- servation by patrons therein. 7. Adult motion picture theater. A build- ing or portion of a building with a ca- pacity of 50 or more persons used for presenting material if such building or portion of a building as a prevailing practice excludes minors by virtue of age, or if such material is distin- guished or characterized by an em- phasis on the depiction or description of "specified sexual activities" or "specified anatomical areas" for ob- servation by patrons therein. 8. Adult steam room/bathhouse facility. A building or portion of a building used for providing a steam bath or heat bathing room used for the pur- pose of pleasure, bathing, relaxation, reducing, utilising steam or hot air as a cleaning, relaxing or reducing agent if such building or portion of a build- ing restricts minors by reason of age or if the service provided by the steam room/bathhouse facility is distin- guished or characterized by an em- phasis on "specified sexual activities" or "specified anatomical areas." 9. Adult uses. Adult uses include, but are not limited to, adult book and vid- eo stores, adult motion picture thea- ters, adult mini -motion picture thea- ters, adult massage parlors, adult steam room/bathhouse facilities, adult rap/conversation parlors, adult health/sport clubs, adult cabarets, and other premises, enterprises, busi- 3 nesses, private clubs/establishments or places open to some or all members of the public, at or in which there is an emphasis on the presentation, display, depiction or description of "specified sexual activities" or "specified ana- tomical areas" which are capable of being seen by members of the public. No adult use shall display, describe or make visible from the exterior of the premises any product, medium of communication, or activity that de- picts or describes "specified sexual ac- tivities" or "specified anatomical are- as." 10. Protected uses. Protected uses as here- in defined. include a building in which a majority of floor space is used for residential purposes; a day care center where such day care center is a principal use; a house of worship; a public library; an elementary, junior high or high school (public, parochial or private); public park; public recrea tion center or public specialized recre ation facility as identified in the parks and recreation element of the Water loo Comprehensive Plan; a civic/con vention center; a community residen tial facility; a mission. However, this definition shall not apply if the pro tected use is a legal non conforming use. 11. "Specified anatomical areas" shall in- clude the following: a. Less than completely and opaque- ly covered: (a) human genitals, (b) pubic region; (c) buttock, and (d) female breast below a point im- mediately above the top of the areola; and b. Human male genitals in a discern- ible rigid state even if completely and opaquely covered. 12. "Specified sexual activities" shall in- clude the following: CHAPTER 3 DEFINITIONS 10-3-1 DEFINITIONS. a. Human genitals in a state of sexu- al stimulation or arousal; b. Acts of human masturbation, sex- ual intercourse or sodomy; or c. Fondling or other erotic touching of human genitals, pubic region, buttock or female breast. Alcohol Sales Uses: The following defini- tions shall govern the interpretation of the regulation of alcohol sales uses: 1. Alcohol - Protected Uses: Protected uses as herein defined. include a building in which a majority of floor Space is used for residential purposes; a day care center where such day caro center is a principal use; a house of worship; a public library; an elemen tary, junior high or high school (pub lic, parochial or private); public park; public recreation center or public spc cialized recreation facility as identified in the parks and recreation element of the Waterloo Comprehensive Plan; a civic/ convention center; a communi ever, this definition shall not apply if the protected use is a legal non conforming une. 2. Alcohol Sales: The sale of alcohol and alcoholic beverages, as each such term is defined in Chapter 123 of the Iowa Code, including but not limited to (i) liquor, beer or wine in closed contain- ers intended for off -premise consump- tion, and (ii) liquor, cocktails, shots, wine, beer and any part of an alcohol- ic beverage intended for on-site con- sumption. 3. Alcohol Sales Use: Any business that derives income from alcohol sales. Alcohol sales uses shall be classified as one of the following: a. Incidental Alcohol Sales Use, which shall include (i) a club or hotel or motel as such terms are 4 defined in Section 3-2-2 of the Code of Ordinances, (ii) an open- air event of not more than five days' duration that is open to the general public, (iii) golf courses and publicly owned sports com- plexes or facilities, (iv) non-profit educational institutions or muse- ums hosting special events in support of the organization, or (v) other similar incidental alcohol sales uses as determined by the City Planner or designee. No reg- ulations under this Ordinance that are applicable to alcohol sales uses generally shall apply to an inci- dental alcohol sales use. b. Limited Alcohol Sales Use (off - premise consumption), which shall include an alcohol sales use such as a convenience store, gas station, grocery store, or pharmacy, pro- vided that more than sixty (60) percent of its gross income is de- rived from, and more than seven- ty-five (75) percent of its retail floor space is devoted to, the sale of merchandise, services for on - premises enjoyment, food, and beverages other than alcoholic beverages, in either case not in- cluding the sale of tobacco prod- ucts, lottery tickets, or pumped vehicle fuels such as gasoline, die- sel and similar products, and pro- vided further that not more than twenty-five (25) percent of its gross income as so determined is derived from the sale of alcoholic beverages other than beer or wine. c. Limited Alcohol Sales Use (on - premise consumption), which shall include (i) a restaurant that is an alcohol sales use, provided that more than fifty (50) percent of its gross income shall be derived from the sale of prepared food and CHAPTER 3 DEFINITIONS 10-3-1 DEFINITIONS. Deck: A non -enclosed platform structure without a solid floor system and without a roof. Said platform will be comprised of a permeable plank or board system for the flooring. For decks located in the front yard, if a wall is built, it will be comprised of a non - solid spindle or board design with openings between boards to provide that no more than sixty (60) percent of the wall area is enclosed. For decks not located in the front yard, if a solid wall is built, it shall not extend more than forty-two (42) inches above the floor of the deck. Structures not meeting the defini- tion of a deck shall be considered an unen- closed porch or an addition, and shall meet the requirements as such. [Ordinance 4386, 10/18/99] Delayed Deposit Service Use: Any indi- vidual, group of individuals, partnership, as- sociation, corporation, or any other business unit or legal entity that, for a fee, accepts a check dated subsequent to the date it was written or accepts a check dated on the date it was written and holds the check for a period of time prior to deposit or presentment pur- suant to an agreement with, or any represen- tation made to, the maker of the check, whether express or implied. The purposes of this chapter, "check" means a check, draft, share draft, or other instrument for the pay- ment of money Such uses are also known as payday lenders. Department of Natural Resources (DNR): Where found in the Ordinance pertaining to flood management, this shall mean the Iowa Department of Natural Resources (IDNR), the State agency that has underlying flood plain permit authority for the State of Iowa. [Ordi- nance 3487, 6/15/87] [Ordinance 5049, 6/20/11] Development: Any man-made change to improved or unimproved real estate, includ- ing but not limited to building or other struc- tures, mining, dredging, filling, grading, pav- ing, excavation, or drilling operations. Drive -In Establishment: See Restaurant. 8 Dwelling: Any building or portion there- of which is designed or used exclusively for residential purposes but not including a tent, cabin, trailer, mobile home, recreational vehi- cle, or similar motor vehicle. Dwelling, Multiple: A residence designed for or occupied by three (3) or more families, with separate bathroom or cooking facilities for each. Dwelling, Row: Any one of two or more attached dwellings in a continuous row, each such dwelling designed and erected as a unit on a separate lot and separated from one an- other by an approved wall or walls. Such dwellings shall be required to maintain a compatible exterior appearance of both sides in terms of the colors and types of siding, roofing landscaping and other additions such as shutters, doors, and windows. Any minor changes shall be similar in design to the de- sign of the adjoining dwelling unit. Further- more, any type of damage or destruction to the dwelling unit, as a part or whole, which activates an insurance policy shall be first ap- plied to the replacement, repair, and mainte- nance of the dwelling unit. All new structures or existing converted structures shall be re- quired to meet all applicable codes and ordi- nances regarding building, fire, water and utility connections, subdivision, etc. [Ordi- nance 4618, 6/16/03] For the purposes of this Ordinance such individual unit on a separate lot shall not have to meet minimum bulk re- quirements, including lot area, lot width, and side yard setback, however the overall row dwelling and total area for all lots to said row dwelling shall meet all minimum bulk re- quirements. Dwelling, Single -Family: A detached res- idence designed for or occupied by one fami- ly only. Dwelling, Two -Family: A residence de- signed for or occupied by two (2) families on- ly, with separate bathroom or cooking facili- ties for each. All residences must meet build- ing and zoning regulations for proper design, CHAPTER 3 DEFINITIONS 10-3-1 DEFINITIONS. management purposes only, those structures or development for which the start of con- struction commenced on or after July 3, 1985. [Ordinance 3393, 6/10/85] [Ordinance 5049, 6/20/11] Non -Conforming Use: Any building or land lawfully occupied by use as of the adop- tion of any zoning ordinance or amendment thereto which does not conform after the adoption of said ordinance or amendment with the regulations of the district in which it is situated. (Improvements constructed after the adoption of a zoning ordinance or amendment thereto which do not meet re- quired parking and loading regulations, height regulations, area regulations and resi- dential flood area regulations for the district in which they are located are not non- conforming uses as defined above.) The date on which a lot, structure, use of land and structure, or characteristics of use became or becomes non -conforming is referred to in this Ordinance as the "date of non -conformity." Nursing or Convalescent Home: A build- ing or structure having accommodation and where care is provided for invalid, infirm, aged, convalescent, physically disabled, or injured persons, not including insane and other mental cases, inebriate, or contagious cases. Obstruction: Any dam, wall, wharf, em- bankment, levee, dike, pile, abutment, projec- tion, excavation, channel, rectification, bridge, conduit, culvert, building, wire, fence, rock, gravel, junk, solid waste refuse, fill or other analogous structure or matter in, along, across or projecting into any floodway which may impede, retard, or change the direction of the flow of water, either in itself or by catching or collecting debris carried by such water, or that is placed where the natural flow of the water would carry the same downstream to the damage or detriment of either life or property. Official Flood Plain Zoning Map: The maps on file with City of Waterloo that indi- 16 cate those portions of land known as the Floodway, Floodway Fringe, General Flood Plain and Shallow Flooding which are subject to the regulations of this Ordinance. [Ordi- nance 3393, 6/10/85] One Hundred (100) Year Flood: A flood, the magnitude of which has a one (1) percent chance of being equaled or exceeded in any given year or which, on the average, will be equaled or exceeded at least once every one hundred (100) years. [Ordinance 5049, 6/20/11] Overlay District: A district which acts in conjunction with the underlying zoning dis- trict or districts. Parking Lot, Off -Street: A parcel of land devoted to unenclosed parking spaces for more than five (5) vehicles, plus necessary maneuvering space for the parking of a motor vehicle. Space for maneuvering, incidental to parking or unparking, shall not encroach up- on any public right-of-way. Parking Space: An area of not less than one hundred sixty-two (162) square feet plus necessary maneuvering space for the parking of a motor vehicle. Space for maneuvering, incidental to parking or unparking, shall not encroach upon any public right-of-way. Pawnbroker Use: Any person, partner- ship, corporation, company or other entity that is subject to licensure as a pawnbroker under Title 3 of the code of ordinances. Pharmacy: A retail establishment in which prescription drugs and medicines are compounded and/or sold by a licensed pharmacist. Planned Unit Development: A tract of land planned and developed as an integrated unit under single ownership or control. Con- trol in this context may, in addition to single ownership, be vested in partnerships, corpo- rations, syndicates or trusts comprised of owners of separate and contiguous tracts of land who join together in a good and suffi- cient agreement for the purposes of develop- CHAPTER 3 DEFINITIONS 10-3-1 DEFINITIONS. ing their respective properties according to one integrated plan. Porch, Unenclosed: A roofed projection which has no more than sixty (60) percent of each outside wall area enclosed by a building or siding material other than meshed screens. If said unenclosed porch extends over a re- quired front or rear setback as provided here- in then the outside wall shall be a non -solid wall utilising a spindle or board design with openings between boards to provide that no more than sixty (60) percent of the wall area is enclosed, or a solid wall when extending not more than forty-two (42) inches above the floor of the porch. Principal Permitted Use: The main use of land or structures, as distinguished from a secondary or accessory use, or Special Permit use. Protected Uses: Protected uses include a building in which a majority of floor space is used for residential purposes; a property lo- cated within a residentially zoned district; a day care center where such day care center is a principal use; a preschool; an elementary, middle or high school (public, private or pa- rochial); a house of worship; a mission; a pub- lic library; a museum or cultural arts center or facility; a public park; a publicly owned or operated recreation center or athletic facility; a privately operated recreational use; a civ- ic/convention center; a community residen- tial facility; a hospital; a dental, medical or mental health facility; a building or office op- erated by any governmental entity. However, this definition shall not apply if the protected use is a legal non -conforming use. Whether a given use is a protected use as defined herein shall be determined by the city planner in his reasonable discretion. Public Utility: Public or quasi -public dis- tributing or operating equipment for related services for telephone, cable television, elec- tricity, gas, sewer and water, and other essen- tial commodities or services such as transpor- tation or communication. This includes pri- 17 vately owned structures and equipment when used to provide an essential commodi- ty or service to the public. Rear Lot Line: Ordinarily that line of a lot which is opposite and farthest from the front lot line. In triangular or other odd -shaped lots the rear lot lines shall be determined by the City Planner or designee. Recreational Vehicle: (Ordinance 4125, 9/11/95] A vehicle which is: 1. Built on a single chassis; 2. 400 square feet or less when measured at the largest horizontal projection (this provision is for floodplain management purposes only); [Ordinance 5049, 6/20/11] 3. Designed to be self-propelled or permanently towable by a light duty truck; and 4. Designed primarily not for use as a permanent dwelling but as tem- porary living quarters for recrea- tional, camping, travel or seasonal use. Recycling, Junk or Salvage Yard: Any place where materials that would otherwise be considered waste, are collected, separated, or processed to be used as raw materials. Ma- terials would include, but not be limited to: scrap iron or other metals, motor vehicles not in running condition and not being actively restored to running condition, parts of vehi- cles, plastic bottles or containers, rags, paper cardboard, glass and tires. [Ordinance 3864, 6/3/92] This would also include any area where waste, discarded, or salvaged materi- als are bought, sold, exchanged, baled or packed, disassembled, kept, stored or han- dled, including house wrecking yards, used lumber yards and places or yards for storage of salvaged house wrecking and structural steel materials and equipment, but not in- cluding areas where such uses are conducted CHAPTER 5 GENERAL REGULATIONS 10-5-1 GENERAL REGULATIONS. which a non -conforming use is superseded by a permitted use, shall thereafter conform to the regulations for the district, and the non -conforming use may not thereafter be resumed; e. Except for a non -conforming use that is an alcohol sales use; or de- layed deposit service use, -when a non -conforming use of a structure or structure and premises in com- bination is discontinued or aban- doned for twelve (12) consecutive months or for eighteen (18) months during any three (3) year period (except when government action impedes access to the prem- ises), the structure or structure and premises in combination shall not thereafter be used except in conformity with the regulations of the district in which it is located. f. As to alcohol sales uses and de- layed deposit service uses (each a "specially licensed use"). only, when the use of a structure or structure and premises in combi- nation is non -conforming because it is an alcohol sales usea specially licensed use, either solely for that reason or in combination with other reasons, and when the alee- hol sales use specially licensed use is discontinued or abandoned for three (3) consecutive months (ex- cept when government action im- pedes access to the premises), the structure or structure and premis- es in combination shall not there- after be used as an alcohol sales use a specially licensed use except in conformity with the regulations of the district in which it is locat- ed. This paragraph shall apply equally to (i) the cessation of a business that is an alcohol sales {sea specially licensed use, (ii) a 28 g• business that holds a license or permit to operate as air--aleelael sales use a specially licensed use but fails to continuously and ac- tively operate as such, and (iii) a business that continues operating as a non alcohol sales use non - specially licensed use after its li- cense or permit to sell, or dis- pense, alcoholic beverages or pro- vide goods or services of a type requiring special licensure, for any cause, lapses, is suspended or re- voked, or otherwise fails to be or remain in effect. Where non -conforming use status applies to a structure and premis- es in combination, removal or de- struction of the structure shall eliminate the non -conforming sta- tus of the land. Destruction for the purpose of this subsection is de- fined as damage to an extent of more than fifty (50) percent of the fair market value at the time of de- struction. [Ordinance 3393, 6/10/85] h. Structural Alterations and Enlarge- ments. As to any building in any district devoted to a use made non -conforming, after the date of non -conformity the building may not be structurally altered or en- larged unless such alteration or enlargement is approved by Vari- ance as provided herein and is in conformity with the lot area, the lot frontage, yard, and height re- quirements of the District in which situated. Such structural alteration and enlargement shall be subject to the review and approval of the Board of Adjustment. In permit- ting such change, the Board of Ad- justment may require appropriate conditions and safeguards in ac- cord with the provisions of this CHAPTER 14 "C-1" NEIGHBORHOOD COMMERCIAL DISTRICT 10-14-2 BULK REGULATIONS. Planner or designee to be infeasi- ble. [Ordinance 4976, 11/23/09] c. Except as set forth below, no es- tablishment that is a limited alco- hol sales use (off -premise con- sumption) shall exhibit on the ex- terior of the premises any image or verbiage that makes use of the words "alcohol," "beer," "wine," "liquor," or any variant or syno- nym of any such word, or any type of such beverage, or that in- dicates or suggests that such bev- erages may be purchased in or upon the premises, except that banner, portable and temporary signs shall be allowed if conform- ing to the requirements of Section 10-26-1(C) and if not in violation of Iowa Code § 123.51. Notwith- standing anything in Section 10-5- 1(B) to the contrary, any existing business that does not conform to the foregoing requirements shall conform no later than March 31, 2013. Standards for banner, port- able, and temporary signs shall be effective immediately. The limita- tions of this paragraph shall not apply to a grocery store in which the retail floor space in the build- ing equals or exceeds 10,000 square feet, or to a pharmacy. 5. Business or professional office and similar uses not included in the above list supplying commodities or per- forming services primarily for resi- dents of the neighborhood subject to the administrative review and ap- proval of the Planning staff. If staff determines that the proposed use is not similar in nature, it shall be con- sidered a proposed use not covered by title, as regulated in 10-5-1(R). 6. Specifically excluded as principal permitted uses under this subsection are delayed deposit service uses and pawnbroker uses. B. Accessory Uses: 1. The following accessory uses are per- mitted in a "C-1" District. a. Accessory uses permitted in the "R-4" District b. Storage of merchandise incidental to the principal use may be stored in the principal building on the lot in question, but not to exceed forty (40) percent of the floor area for said principal building. C. Height Regulations. No building shall exceed three (3) stories or forty-five (45) feet in height at the required front, side and rear yard lines, except two (2) feet may be added to the height permitted at said yard lines for each one (1) foot that the building or portion thereof is set back from the required yard lines and except as further provided in Section 10-27-1. [Ordinance 4709, 8/9/04] 10-14-2 BULK REGULATIONS. [Ordinance 3192, 2/22/82] [Ordinance 4592, 1/6/03] The following minimum requirements shall be observed subject to the modified re- quirements contained in Section 10-27-1: "C-1" NEIGHBORHOOD COMMERCIAL DISTRICT USE MINIMUM LOT AREA MINIMUM LOT WIDTH MINIMUM LOT AREA PER FAMILY MINIMUM FRONT YARD (1) MINIMUM SIDE YARD MINIMUM REAR YARD (2) (3) MAXIMUM LOT COVERAGE Residential Uses SAME AS SPECIFIED IN THE "R-4" DISTRICT 59 CHAYI ER 15 "C-2" COMMERCIAL DISTRICT USE MINIMUM LOT AREA MINIMUM LOT MINIMUM LOT AREA MINIMUM FRONT MINIMUM SIDE YARD MINIMUM REAR YARD MAXIMUM LOT WIDTH PER YARD (1) (2) (3) COVERAGE FAMILY Other Permit- ted Uses No Minimum No Mini- mum No Mini- mum 20 ft. (4) Same as "R-4" District 35 ft. No Maximum (1) The front yard depth of any lot abutting on a "Major Street' shall be measured from the proposed right-of-way lines as shown on the Official Major Street Plan. [Ordinance 3908, 12/21/92] (2) The rear yard setback is required except where an existing principal building on an abutting lot is closer to the rear lot line. In these instances the minimum rear yard setback will be the same as the nearest rear yard depth that was legally established. This provision applies to lots abutting the side yards that are not developed as a reverse frontage lot. For every additional foot the front yard depth is increased over the required setback, the rear yard depth may be decreased in direct proportion thereto, but in no case shall the rear yard be less than ten (10) feet. (4) The front yard setback is required except any commercial use may be built to the nearest front yard depth (from the street right- of-way to the structure) of a structure that was legally established. This setback would apply to all structures on the same side of the street between two (2) intersecting streets. This includes only buildings addressed and/or having their front yard setback fac- ing the same street. It does not include corner lots whose front yard is located on an adjacent street and uses the other street frontage as a side yard setback. (3) CHAPTER 15 "C-2" COMMERCIAL DISTRICT [Ordinance 3192, 2/22/82] 10-15-1 REGULATIONS. The regulations set forth in this Chapter and contained in Chapter 5 shall apply in the "C-2" Commercial District. The "C-2" District is intended to provide for areas of the community which are developed or will be soon as moderate intensity commercial area. These areas are often associated with the major traffic arteries and highways lo- cated within the community. Any outside storage of materials or equipment shall be limited and clearly incidental and accessory to the Principal Permitted Use, and shall not include the outside storage of junk or sal- vage material or similar debris. Outside storage of materials or equipment shall not be permitted in a front yard. This provision shall not restrict the outside storage of nursery, landscaping and garden material, and licensed and operable vehicles, or unli- censed operable vehicles for sale, that are accessory and clearly incidental to the Prin- cipal Permitted Use. This provision shall not restrict other outside display areas when such display areas display items that can be legally sold by a commercial business 60 on the property and when the display area does not exceed an area equal to the area occupied by the building(s) on a property. A. Principal Permitted Uses: 1. Any use permitted in the "C-1" Commercial District, except that lim- ited alcohol sales uses shall conform to the terms set forth for such uses in the "C-1" District. 2. Adult uses as defined in the defini- tions Section, upon approval of a Special Permit by the Board of Ad- justment after review by the Com- mission and provided that such uses meet the following separation re- quirements: a. At least 600 feet from any other adult use measured in a straight line from the closest points of the property lines in which the adult uses are located. b. At least 600 feet from any resi dentially zoned property meas urcd in a straight line from the closest point of the property line in which the adult use is located to the closest residentially zoned property line. eb. At least 600 feet from any pro- tected use as defined herein CHAI'1ER 15 "C-2" COMMERCIAL DISTRICT 10-15-2 BULK REGULATIONS. such use that meets the definition of an Alcohol Sales Use shall meet the requirements for a limited alcohol sales use (on -premise consumption). 27. Delayed deposit service uses, pro- vided that such uses meet the fol- lowing requirements: a. The use is licensed as a delayed deposit services business by the State of Iowa. b. No delayed deposit service use shall be located within 600 feet from any of the following, as measured in a straight line from the closest point of the property line in which a delayed deposit service use is located to the clos- est point of the property line of such other use or area: protected uses, pawnbroker uses, other de- layed deposit service uses, adult uses, or non -limited alcohol sales uses. c. No delayed deposit service use shall offer or provide delayed deposit services via a drive- through or walk-up window or any similar drive -up or drive-in system. 28. Pawnbroker uses 279. Other similar service and retail businesses not included in the above list subject to the administrative re- view and approval of the Planning staff. If staff determines that the proposed use is not similar in na- ture, it shall be considered a pro- posed use not covered by title, as regulated in 10-5-1(R). B. Accessory Uses: 1. Accessory uses permitted in the "C-1" District. 2. Accessory uses and structures cus- tomarily incidental to any permitted principal uses. 10-15-2 BULK REGULATIONS. [Ordinance 3050, 10/1/79] [Ordinance 3192, 2/22/82] [Ordinance 4592, 1/6/03] The following minimum requirements shall be observed, subject to the modified requirements contained in Section 10-27-1: "C-2" COMMERCIAL DISTRICT USE MINIMUM LOT AREA MINIM UM LOT WIDTH MINIMUM LOT AREA PER FAMILY MINIMUM FRONT YARD (1) MINIMUM SIDE YARD MINIMUM REAR YARD (3) (4) MAXIMUM HEIGHT AND LOT COVERAGE Residential Uses SAME AS SPECIFIED IN THE "R-4" DISTRICT Motels/ Hotels No Mini- mum 150 feet 20 ft. 10 ft. 20 ft. No building shall exceed 4 stories or 48 feet in height (5) Other Per- miffed Uses No Mini- mum No Min- imum No Minimum 20 ft.(2) Same as "R-4" District 35 ft. (1) The front yard depth of any lot abutting on a "major street" shall be measured from the proposed right-of-way lines as shown on the Official Major Street Plan. (2) The front yard setback is required except any commercial use may be built to the nearest front yard depth (from the street right- of-way to the structure) of a structure that was legally established. This setback would apply to all structures on the same side of the street between two (2) intersecting streets. This includes only buildings addressed and/or having their front yard setback fac- ing the same street. It does not include corner lots whose front yard is located on an adjacent street and uses the other street frontage as a side yard setback. 63 CHAPTER 16 "C -P" PLANNED COMMERCIAL DISTRICT (3) The rear yard setback is required except where an existing principal building on an abutting lot is closer to the rear lot line. In these instances the minimum rear yard setback will be the same as the nearest rear yard depth that was legally established. This provision applies to lots abutting the side yards that are not developed as a reverse frontage lot. (4) For every additional foot the front yard depth is increased over the required setback, the rear yard may be decreased in direct proportion thereto, but in no case shall the rear yard be less than ten (10) feet. (5) For every additional foot all yard lines are increased over the required setback, the building height may be increased by two (2) feet, including allowing additional stories, except as further provided in Section 10-27-1. CHAPTER 16 "C -P" PLANNED COMMERCIAL DISTRICT [Ordinance 4635, 8/11/03] 10-16-1 GENERAL REGULATIONS. A. Intent. The "C -P" Planned Commercial District is intended and designed to provide a means for the residential and compatible commercial development of tracts of land on a unit basis, allowing greater flexibility and diversification of land uses and building locations than the conventional single lot method. It is the in- tent of this Section that the basic principles of good land use planning be maintained and that sound zoning standards as set forth in this Ordinance concerning orderly growth and development, traffic patterns, and com- patible design and use be preserved. The ideals of the Planned Commercial District stem from the Mixed Use Commercial categorization on the Future Land Use Map contained within the City of Waterloo Com- prehensive Plan. The areas designated for Mixed Use Commercial work to direct such developments into areas of transition from commercial to residential, based on current developments. The compatibly designed commercial uses allowed in C-1 or C-2 Dis- tricts may be specifically and selectively au- thorized by the City Council upon recom- mendation of the Commission, except that no commercial uses will be allowed which ap- pear detrimental to the intent of this district or the essential character of the neighbor- hood. Commercial uses will be compatibly designed to blend in with the built or planned environment and shall incorporate the fol - 64 lowing elements into their design; building facade, landscaping, signage, screening, and site orientation and layout. Special attention will be paid to outside storage and whether it is limited, screened, or nonexistent. This shall not be deemed all inclusive and specific uses may require other elements for consideration. Furthermore, the failure to produce an aes- thetically compatible site design and layout may result in a specific lot location within the district for such uses, to screen the site ap- pearance from the traveled way or residen- tial, or denial in the use. B. Uses Permitted. 1. Any uses permitted in the R-4 District. 2. Any use permitted in the C-1 or C-2 Districts, other than delayed de- posit service uses, that is compatibly designed and deemed an appropriate commercial use to the surrounding development. 3. Gaming facilities. The Commission and City Council shall evaluate the site layout, traffic, and other ordi- nance and code provisions. The im- pact upon existing infrastructure and development as well as the overall growth and development of the com- munity will also be reviewed. [Ordi- nance 4735, 10/18/04] Compatibly designed commercial uses shall include, but not be limited to, screening and buffering from residential uses, shall be oriented for and designed for efficient traffic flow to major thoroughfares, shall have lim- ited outside storage of materials, and lighting, signage, and shall have building design that complement surrounding development. Each site would be evaluated on an individual ba- sis for these criteria of compatibility. If staff CHAPTER 17 "B -P" BUSINESS PARK DISTRICT 10-17-1 GENERAL REGULATIONS. light industrial uses allowed in the C-2, C-3 or M-1 Districts may be specifically and selec- tively authorized by the City Council upon recommendation of the Commission, except that no such uses will be allowed which ap- pear detrimental to the intent of this district. Uses will be compatibly designed to blend in with the built or planned environment and shall incorporate the following elements into their design: building facade, landscaping, signage, screening, and site orientation and layout. Special attention will be paid to out- side storage and whether it is limited, screened, or nonexistent. This shall not be deemed all inclusive and specific uses may require other elements for consideration. Fur- thermore, the failure to produce an aestheti- cally compatible site design and layout may result in a specific lot location within the park for such a use, to screen the site appearance from the traveled way, or denial in the use. B. Uses Permitted. 1. Any uses permitted in the R-4 District excluding residential uses. 2. Any use permitted in the C-1 District, except residential. 3. Any use permitted in the C-2, C-3 or M-1 Districts that is compatibly de- signed, but not including residential development or delayed deposit ser- vice uses, and deemed an appropriate industrial use to the surrounding de- velopment. This includes hotel/motel commercial buildings but not residen- tial including, but not limited to, single or multi -family, apartments, etc. Compatibly designed commercial and industrial uses shall include, but not be limited to, screening and buffering from residential uses, shall be oriented for and designed for efficient traffic flow to major thoroughfares, shall have limited outside storage of materials, and lighting, signage, and shall have building designs that com- pliment surrounding development. Each 70 site shall be evaluated on an individual basis for these criteria of compatibility. If staff determines that such an industrial use is compatibly designed, it shall ap- prove the request through staff adminis- trative review. If staff determines that such a change does not meet these criteria, the request would need to go back to the Commission and City Council for a formal site plan review process. The Commission and City Council shall review the request as described in the intent of this Section. C. Procedure. Whenever any application for a "B -P" Business Park District as an amendment to the Zoning Ordinance is submitted for a particu- lar development, the following procedure shall be utilized to facilitate said amendment: 1. The owner or owners of any tract of land comprising an area of not less than two (2) acres may submit a peti- tion requesting to change to the "B -P" Business Park Zoning District classifi- cation. 2. Three (3) copies of the proposed de- velopment plan, with planned uses, shall be submitted and referred to the Commission for review and report. The Commission shall then review the proposed development for conformity with the standards of the Comprehen- sive Plan and with recognized princi- ples of civic design, land use planning and landscape architecture. 3. The Commission may require, in the absence of an appropriate physical barrier along the project boundary, that uses not be in conflict with those allowed in adjoining property or a buffer of open space and/or screening be arranged along the borders of the project. 4. After notice and a public hearing, the Commission may recommend ap- proval or disapproval of the develop- CHAPTER 18 "C-3" CENTRAL BUSINESS DISTRICT 10-18-1 REGULATIONS. CHAPTER 18 "C-3" CENTRAL BUSINESS DISTRICT [Ordinance 3192, 2/22/82] 10-18-1 REGULATIONS. The regulations set forth in this Chapter, and contained in Chapter 5 shall apply in the "C-3" Central Business District. The "C-3" Central Business District is designed and in- tended to accommodate the variety of retail stores, services and related activities which often occupy the area within the Central Business District. "C-3" zoning only shall apply to the existing Central Business District or areas contiguous to the Central Business District. Any outside storage of materials, equipment or product shall be limited and clearly incidental and accessory to the Princi- pal Permitted Use, and shall not include the outside storage of junk or salvage material or similar debris. Outside storage of materials or equipment shall not be permitted in a front yard. This provision shall not restrict the outside storage of licensed and operable ve- hicles, or unlicensed operable vehicles for sale, that are accessory and clearly incidental to the Principal Permitted Use, and shall not restrict outside display areas when such dis- play areas display items that can be legally sold by a commercial business on the proper- ty and when the display area does not exceed an area equal to the area occupied by the building(s) on a property. A. Principal Permitted Uses: 1. Any use permitted in the "C-2" Dis- trict, other than delayed deposit ser- vice uses. 2. Alcohol Sales Uses, provided that no alcohol sales use shall sell or dispense alcoholic beverages via a drive- through or walk-up window or any similar drive -up or drive-in system. 75 Notwithstanding anything in Section 10-5-1(B) to the contrary, any limited alcohol sales use that made use of such a window or system before adoption of Ordinance 4976 on 11/23/2009 shall cease and desist from use of such a window or system, and shall comply with the require- ments of this paragraph, no later than December 31, 2012. [Ordinance 4976, 11/23/09] 3. Automobile Body or Fender Repair Shop. Vehicles not in running condi- tion, not DOT operational and not li- censed, - machinery, salvage, or used parts shall be located in an enclosed building. 4. Exterminator Sales 5. Manufacturing or Treatment of Prod- ucts clearly incidental to the conduct of a retail business conducted on the premises 6. Printing and/or Publishing Houses 7. Tire Shop, including vulcanizing and retreading 8. Transportation Passenger Terminals B. Accessory Uses: 1. Accessory uses permitted in the "C-2" District. 2. Accessory uses and structures cus- tomarily incidental to any permitted principal uses. [Ordinance 4724, 9/20/04] 10-18-2 BULK REGULATIONS. [Ordinance 3192, 2/22/82] [Ordinance 4592, 1/6/03] The following minimum requirements shall be observed, subject to the modified re- quirements contained in Section 10-27-1: CHAPTER 19 "M-1" LIGHT INDUSTRIAL DISTRICT 10-19-2 REQUIRED CONDITIONS. yeast, stock feed, flour, and the ren- dering or refining of fats and oils. 27. The manufacture, compounding, as- sembling or treatment of articles or merchandise from previously pre- pared materials such as bone, cloth, cork, fiber, leather, paper, plastics, metals or stones, tobacco, wax, yarns and wood. 28. Automobile Body or Fender Repair Shop. Vehicles not in running condi- tion, not DOT operational and not be- ing actively restored to running condi- tion as well as machinery, salvage, or used parts shall be located in an en- closed building. 29. Wholesale Lumber Yards or Building Material Sales Yards or Manufactur- ing Facilities. 30. Storage Warehouse or Business in- cluding mini -storage or storage rental. 31. Wholesale Warehouse or Business 32. Recycling, Junk or Salvage Yards up- on approval of a Special Permit by the Board of Adjustment after recom- mendation of the Commission and in compliance with the requirements of 10-27-1(H)(8). Any new yard estab- lished after the effective date of adop- tion of this Ordinance shall have a minimum fenced yard area of five (5) acres. This provision shall not restrict the expansion of an existing yard that is less than five (5) acres. 33. Sales Auction including automotive, farm implement, livestock, furni- ture/ appliances, and similar uses. 34. Delayed deposit services uses. B. Accessory Uses: 1. Any accessory uses permitted in the "C-3" Commercial District. 2. Any accessory uses customarily acces- sory and incidental to a permitted principal use. 10-19-2 REQUIRED CONDITIONS. No use shall be permitted to be estab- lished or maintained which by reason of its nature or manner of operation is or may be- come hazardous, noxious or offensive owing to the emission of odor, dust, smoke, cinders, gas, fumes, noise, vibrations, refuse matter or water -carried waste. 10-19-3 BULK REGULATIONS. [Ordinance 3908, 12/21/92] [Ordinance 4592, 1/6/03] The following minimum requirements shall be observed, subject to modified re- quirements contained in Section 10-27-1: "M-1" LIGHT INDUSTRIAL DISTRICT USE MINIMUM LOT AREA MINIMUM LOT WIDTH MINIMUM LOT AREA PER FAMILY MINIMUM FRONT YARD (1) (4) MINIMUM SIDE YARD MINIMUM REAR YARD (2'34) MAXIMUM HEIGHT AND LOT COVERAGE Residential Uses SAME AS SPECIFIED IN THE "R-4" DISTRICT Motels/ Hotels No Mini- mum 150 feet No Minimum 20 feet 10 feet 20 feet No building shall exceed four (4) stories or forty - eight (48) feet in height (6) Other Per- mitted Uses No Minimum 25 feet Same as "R-4" except abut- ting to any "R" district in which case not less than 25 feet [Ord. 3908, [12/21/92] 25 feet 78 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 PAT MORRISSEY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street Waterloo, Iowa 50703-5783 . (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: March 24, 2014 Prepared: March 11, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Resolution setting a date of hearing as April 14, 2014 to amend the City of Waterloo Zoning Ordinance No. 5079 by adding additional restrictions for "payday" loan businesses (delayed deposit service use) and pawnshop businesses. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval. Summary Statement: Staff is proposing an amendment to the Zoning Ordinance that will add additional restrictions for "payday" loan businesses (referred to as a "delayed deposit service use") and pawnshop businesses, restricting where new such uses can locate. Existing uses not meeting the requirements would become a legal non- conforming use (grandfathered), but would be subject to loss of non -conforming status if the use is abandoned or discontinued for more than three months. Attached is a memorandum that includes a summary of the proposed amendment, as well as a copy of the pages of the Zoning Ordinance where changes are proposed. At the March 4, 2014 Planning, Programming and Zoning Commission meeting, the Commission unanimously recommended approval of the amendment. Multiple representatives of neighborhood organizations and a community action organization spoke in support of the proposed amendment, noting the negative effects that such uses can have, particularly in existing distressed neighborhoods. Therefore, we request the City Council set a date of public hearing on the Zoning Ordinance amendment request as April 14, 2014, and publish an official notice pertinent to the requested amendment. If you have any questions, please do not hesitate to contact our office. Expenditure Required: None Source of Funds: N/A Policy Issue: Land Use/Zoning Alternative: N/A Legal Description: N/A cc: Noel Anderson, Community Planning & Development Director —file— CITY le— CITY WEBSITE: www.ci.waterloola.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5210 AN ORDINANCE AMENDING ORDINANCE NO. 5079, AS AMENDED, THE CITY OF WATERLOO ZONING ORDINANCE ADOPTED OCTOBER 17, 2011, BY: INSERTING NEW DEFINITIONS FOR "DELAYED DEPOSIT SERVICE USE", "PAWNBROKER USE" AND "PROTECTED USES" IN SECTION 10-3-1, DEFINITIONS, OF CHAPTER 3, DEFINITIONS, AND AMENDING THE DEFINITIONS OF "ADULT BUSINESSES/ADULT USES" AND "ALCOHOL SALES USES" IN SECTION 10-3-1, DEFINITIONS, OF CHAPTER 3, DEFINITIONS, AND REPEALING PARAGRAPHS E AND F OF SUBSECTION 5, NON- CONFORMING USES OF STRUCTURES OR OF STRUCTURES AND PREMISES IN COMBINATION, OF SUBSECTION B, NON- CONFORMING USES OF LAND, NON -CONFORMING STRUCTURES, NON -CONFORMING USES OF STRUCTURES AND PREMISES, AND NON -CONFORMING LOTS, OF SECTION 10-5-1, GENERAL REGULATIONS, OF CHAPTER 5, GENERAL REGULATIONS; AND ENACTING IN LIEU THEREOF NEW PARAGRAPHS E AND F OF SAID SUBSECTION 5, AND ADDING A NEW PARAGRAPH 6 OF SUBSECTION A, PRINCIPAL PERMITTED USES, OF SECTION 10-14-1, REGULATIONS, OF CHAPTER 14, "C-1" NEIGHBORHOOD COMMERCIAL DISTRICT, AND REPEALING SUBPARAGRAPH B OF PARAGRAPH 2 OF SUBSECTION A, PRINCIPAL PERMITTED USES, OF SECTION 10-15-1, REGULATIONS, OF CHAPTER 15, "C-2" COMMERCIAL DISTRICT, AND AMENDING SUBSECTION A, PRINCIPAL PERMITTED USES, OF SECTION 10-15-1, REGULATIONS, OF CHAPTER 15, "C-2" COMMERCIAL DISTRICT, BY ADDING NEW PARAGRAPHS 27 AND 28, AND REPEALING PARAGRAPH 2 OF SUBSECTION B, USES PERMITTED, OF SECTION 10-16-1, GENERAL REGULATIONS, OF CHAPTER 16, "C -P" PLANNED COMMERCIAL DISTRICT, AND ENACTING IN LIEU THEREOF A NEW PARAGRAPH 2, AND REPEALING PARAGRAPH 3 OF SUBSECTION B, USES PERMITTED, OF SECTION 10-17-1, GENERAL REGULATIONS, OF CHAPTER 17, "B -P" BUSINESS PARK DISTRICT, AND ENACTING IN LIEU THEREOF A NEW PARAGRAPH 3, AND REPEALING PARAGRAPH 1 OF SUBSECTION A, PRINCIPAL PERMITTED USES, OF SECTION 10-18-1, REGULATIONS, OF CHAPTER 18, "C-3" CENTRAL BUSINESS DISTRICT, AND ENACTING IN LIEU THEREOF A NEW PARAGRAPH 1, AND Ordinance No. 5210 Page 2 ADDING A NEW PARAGRAPH 34 OF SUBSECTION A, PRINCIPAL PERMITTED USES, OF SECTION 10-19-1, REGULATIONS, OF CHAPTER 19, "M-1" LIGHT INDUSTRIAL DISTRICT. BE IT ORDAINED by the City Council of the City of Waterloo that the City of Waterloo Zoning Ordinance No. 5079, as previously amended, is amended as set out herein, repealing those sections that are being replaced and setting forth the amendment or replacement sections, and further amending said Ordinance by adding amendments as set out herein. Said Ordinance, as amended hereby, shall apply to all lands lying within the corporate limits of the City of Waterloo, Black Hawk County, Iowa. This Ordinance shall be in full force and effect after its final passage and publication as provided by law. BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That the definitions of "Delayed Deposit Service Use", "Pawnbroker Use" and "Protected Uses" are hereby added in Section 10-3-1, Definitions, of Chapter 3, Definitions, in their alphabetical order, as follows: Delayed Deposit Service Use: Any individual, group of individuals, partnership, association, corporation, or any other business unit or legal entity that, for a fee, accepts a check dated subsequent to the date it was written or accepts a check dated on the date it was written and holds the check for a period of time prior to deposit or presentment pursuant to an agreement with, or any representation made to, the maker of the check, whether express or implied. The purposes of this chapter, "check" means a check, draft, share draft, or other instrument for the payment of money Such uses are also known as payday lenders. Pawnbroker Use: Any person, partnership, corporation, company or other entity that is subject to licensure as a pawnbroker under Title 3 of the code of ordinances. Protected Uses: Protected uses include a building in which a majority of floor space is used for residential purposes; a property located within a residentially zoned district; a day care center where such day care center is a principal use; a house of worship; a public library; a preschool; an elementary, middle or high school (public, parochial or private); public park; publicly owned or operated recreation center or athletic facility; privately operated recreational use; a museum or cultural arts center or facility; a civic/convention center; a community residential facility; a mission; a hospital; a dental, medical or mental health facility; a building or office operated by any governmental entity. However, this definition shall not apply if the protected use is a legal non -conforming use. Whether a given use is a protected use as defined herein shall be determined by the city planner in his reasonable discretion. Ordinance No. 5210 Page 3 That the definition of "Adult Businesses/Adult Uses" in Section 10-3-1, Definitions, of Chapter 3, Definitions, is hereby amended to repeal paragraph 10 thereof and to enact in lieu thereof the following new paragraph 10 as follows: 10. Protected Uses: Protected uses as herein defined. That the definition of "Alcohol Sales Uses" in Section 10- 3-1, Definitions, of Chapter 3, Definitions, is hereby amended to repeal paragraph 1 thereof and to enact in lieu thereof a new paragraph 1 as follows: 1. Alcohol - Protected Uses: Protected uses as herein defined. That paragraphs "e" and "f" of Subsection 5, Non -Conforming Uses of Structures or of Structures and Premises in Combination, of Subsection B, Non -Conforming Uses of Land, Non -Conforming Structures, Non -Conforming Uses of Structures and Premises, and Non -Conforming Lots, of Section 10-5-1, General Regulations, of Chapter 5, General Regulations, are hereby repealed in their entirety; and new paragraphs "e" and "f" of said Subsection 5 are hereby enacted in lieu thereof as follows: e. Except for a non -conforming use that is an alcohol sales use or delayed deposit service use, when a non- conforming use of a structure or structure and premises in combination is discontinued or abandoned for twelve (12) consecutive months or for eighteen (18) months during any three (3) year period (except when government action impedes access to the premises), the structure or structure and premises in combination shall not thereafter be used except in conformity with the regulations of the district in which it is located. f. As to alcohol sales uses and delayed deposit service uses (each a "specially licensed use"), when the use of a structure or structure and premises in combination is non -conforming because it is a specially licensed use, either solely for that reason or in combination with other reasons, and when specially licensed use is discontinued or abandoned for three (3) consecutive months (except when government action impedes access to the premises), the structure or structure and premises in combination shall not thereafter be used as a specially licensed use except in conformity with the regulations of the district in which it is located. This paragraph shall apply equally to (i) the cessation of a business that is a specially licensed use, (ii) a business that holds a license or permit to operate as a specially licensed use but fails to continuously and actively operate as such, and (iii) a business that continues operating as a non -specially licensed use after its license or permit to sell, dispense, or provide goods or services of a type requiring special licensure, for any cause, lapses, is suspended or revoked, or otherwise fails to be or remain in effect. Ordinance No. 5210 Page 4 That Subsection A, Principal Permitted Uses, of Section 10- 14-1, Regulations, of Chapter 14, "C-1" Neighborhood Commercial District, is amended to add a new paragraph 6, as follows: 6. Specifically excluded as principal permitted uses under this subsection are delayed deposit service uses and pawnbroker uses. That subparagraph "b" of paragraph 2 of Subsection A, Principal Permitted Uses, of Section 10-15-1, Regulations, of Chapter 15, "C-2" Commercial District, is hereby repealed in its entirety; and subparagraph "c" is hereby redesignated as subparagraph "b". That Subsection A, Principal Permitted Uses, of Section 10- 15-1, Regulations, of Chapter 15, "C-2" Commercial District, is amended to renumber paragraph 27 as paragraph 29, and new paragraphs 27 and 28 are hereby enacted as follows: 27. Delayed deposit service uses, provided that such uses meet the following requirements: a. The use is licensed as a delayed deposit services business by the State of Iowa. b. No delayed deposit service use shall be located within 600 feet from any of the following, as measured in a straight line from the closest point of the property line in which a delayed deposit service use is located to the closest point of the property line of such other use or area: protected uses, pawnbroker uses, other delayed deposit service uses, adult uses, or non - limited alcohol sales uses. c. No delayed deposit service use shall offer or provide delayed deposit services via a drive- through or walk-up window or any similar drive -up or drive-in system. 28. Pawnbroker uses. That paragraph 2 of Subsection B, Uses Permitted, of Section 10-16-1, General Regulations, of Chapter 16, "C -P" Planned Commercial District, is hereby repealed in its entirety; and a new paragraph 2 of said Subsection B is hereby enacted in lieu thereof as follows: 2. Any use permitted in the C-1 or C-2 Districts, other than a delayed deposit service use, that is compatibly designed and deemed an appropriate commercial use to the surrounding development. That paragraph 3 of Subsection B, Uses Permitted, of Section 10-17-1, General Regulations, of Chapter 17, "B -P" Business Park District, is hereby repealed in its entirety; and a new paragraph 3 of said Subsection B is hereby enacted in lieu thereof as follows: Ordinance No. 5210 Page 5 3. Any use permitted in the C-2, C-3 or M-1 Districts that is compatibly designed, but not including residential development or delayed deposit service uses, and deemed an appropriate industrial use to the surrounding development. This includes hotel/motel commercial buildings but not residential including, but not limited to, single or multi -family, apartments, etc. That paragraph 1 of Subsection A, Principal Permitted Uses, of Section 10-18-1, Regulations, of Chapter 18, "C-3" Central Business District, is hereby repealed in its entirety; and a new paragraph 1 of said Subsection A is hereby enacted in lieu thereof as follows: 1. Any use permitted in the "C-2" District, other than delayed deposit service uses. That Subsection A, Principal Permitted Uses, of Section 10- 19-1, Regulations, of Chapter 19, "M-1" Light Industrial District, is hereby amended to add a new paragraph 34 as follows: 34. Delayed deposit service uses. INTRODUCED: PASSED 1ST CONSIDERATION: PASSED 2ND CONSIDERATION: PASSED 3RD CONSIDERATION: PASSED AND ADOPTED this ATTEST: April 14, 2014 April 14, 2014 April 21, 2014 April 28, 2014 28th day of April, 2014. /(-f-te-eY1 Ernest G. Clark, Mayor Suzy Schares, CMC City Clerk CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5210 as passed and adopted by the Council of the City of Waterloo, Iowa, on the 28th day of April, 2014. 2014. Witness my hand and seal of office this 28th day of April, SEAL Suzy Schares, CMC City Clerk SUMMARY OF ORDINANCE NO.Jr/O ADOPTED ON APRIL 28, 2014, BY THE WATERLOO CITY COUNCIL AS AMENDMENTS TO THE ZONING ORDINANCE OF THE CITY OF WATERLOO, IOWA BY AMENDING SELECTED CHAPTERS OF TITLE 10, ZONING. This is a summary of amendments to the Zoning Ordinance of the City of Waterloo, Iowa (referred to below as the "Ordinance"), which is set forth in Title 10 of the Waterloo Code of Ordinances: The Ordinance was amended to include new definitions for "delayed deposit service use" and "pawnbroker use." The definition of "protected use", which is applicable to adult businesses/adult uses, alcohol sales uses and delayed deposit service uses, was also revised. Delayed deposit service use was added to section 10-5-1(B)(5), regulating classes of uses that, if nonconforming to the zoning classification in which they are located, will lose legal nonconforming status if the use is discontinued or abandoned for a certain period. Delayed deposit service uses and pawnbroker uses are specifically excluded as principal permitted uses in C-1 Commercial Districts and more restrictive districts. Also, delayed deposit service uses are not permitted in the C-3 Central Business District, C -P Planned Commercial Districts and B -P Business Park Districts. Delayed deposit service uses are permitted in C-2 Commercial Districts, but only if they are licensed by the State of Iowa, are not within 600 feet of another delayed deposit service use, a protected use, or other specified uses, and do not conduct business through a drive-through or walk-up window. The above is only a summary of the Ordinance amendments and not the complete text of the Ordinance amendments. There are other details and specific terms, conditions, and requirements that have not been provided in this summary. Questions should be directed to the office of the City Planner. The Ordinance amendments may be inspected in their entirety at the office of the City Planner, 715 Mulberry Street, 2nd Floor, Waterloo, Iowa 50703, from Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m. The amended Ordinance will become effective upon publication of this summary. 1 CAROL FAILOR From: Chris Wendland <chris.wendland©cbwhlaw.com> Sent: Wednesday, April 30, 2014 2:56 PM To: ARIC SCHROEDER Cc: SUZY SCHARES; CAROL FAILOR Subject: RE: Ordinance Amendment and Updated Zoning Ordinance Attachments: Ordinance amendment for payday lending 4-28-14.doc; payday & pawn amendments - summary for publication.doc All — Attached are the following: • Official ordinance for signature by mayor and Suzy • Summary for publication Aric, I'll separately send to you the updated zoning ordinance. Chris Wendland Clark, Butler, Walsh & Hamann Phone: (319) 234-5701 Fax: (319) 232-9579 e-mail: chris.wendland@cbwhlaw.com Street: 315 E. 5th Street, Suite 200, Waterloo, Iowa, 50703 Mailing: P.O. Box 596, Waterloo, Iowa, 50704 From: ARIC SCHROEDER [mailto:ARIC.SCHROEDER@WATERLOO-IA.ORG] Sent: Tuesday, April 29, 2014 11:40 AM To: Chris Wendland Cc: SUZY SCHARES; CAROL FAILOR Subject: Ordinance Amendment and Updated Zoning Ordinance Chris, Payday Loan amendment was approved last night. Can you (or someone from your office) now prepare the final version of the Payday Loan Ordinance Amendment and, if you think a summary should be published instead of the full Ordinance, a summary that the Clerk's Office can use for publication? Also, can you provide an updated word document of our Zoning Ordinance so I don't have to try and re -write all the changes from the last amendment (alcohol amendment) and this one into my version. And I can't just "accept changes" to what you sent for this, because you had deleted out all the pages after the last page with changes...otherwise that might have worked fine. Thanks, ARl C A SCHROEDER City Planner City of Waterloo Community Planning and Development 715 Mulberry Street Waterloo, IA 50703 Phone: (319) 291-4366 Fax: (319) 291-4262 1 This Ordinance prepared by , 715 Mulberry Street, Waterloo, Iowa. ORDINANCE NO. /O AN ORDINANCE AMENDING ORDINANCE NO. 5079, AS AMENDED, THE CITY OF WATERLOO ZONING ORDINANCE ADOPTED OCTOBER 17, 2011, BY: INSERTING NEW DEFINITIONS FOR "DELAYED DEPOSIT SERVICE USE", "PAWNBROKER USE" AND "PROTECTED USES" IN SECTION 10- 3-1, DEFINITIONS, OF CHAPTER 3, DEFINITIONS, AND AMENDING THE DEFINITIONS OF "ADULT BUSINESSES/ADULT USES" AND "ALCOHOL SALES USES" IN SECTION 10-3-1, DEFINITIONS, OF CHAPTER 3, DEFINITIONS, AND REPEALING PARAGRAPHS E AND F OF SUBSECTION 5, NON- CONFORMING USES OF STRUCTURES OR OF STRUCTURES AND PREMISES IN COMBINATION, OF SUBSECTION B, NON -CONFORMING USES OF LAND, NON -CONFORMING STRUCTURES, NON- CONFORMING USES OF STRUCTURES AND PREMISES, AND NON- CONFORMING LOTS, OF SECTION 10-5-1, GENERAL REGULATIONS, OF CHAPTER 5, GENERAL REGULATIONS; AND ENACTING IN LIEU THEREOF NEW PARAGRAPHS E AND F OF SAID SUBSECTION 5, AND ADDING A NEW PARAGRAPH 6 OF SUBSECTION A, PRINCIPAL PERMITTED USES, OF SECTION 10-14-1, REGULATIONS, OF CHAPTER 14, "C-1" NEIGHBORHOOD COMMERCIAL DISTRICT, AND REPEALING SUBPARAGRAPH B OF PARAGRAPH 2 OF SUBSECTION A, PRINCIPAL PERMITTED USES, OF SECTION 10-15-1, REGULATIONS, OF CHAPTER 15, "C-2" COMMERCIAL DISTRICT, AND AMENDING SUBSECTION A, PRINCIPAL PERMITTED USES, OF SECTION 10-15-1, REGULATIONS, OF CHAPTER 15, "C-2" COMMERCIAL DISTRICT, BY ADDING NEW PARAGRAPHS 27 AND 28, AND REPEALING PARAGRAPH 2 OF SUBSECTION B, USES PERMITTED, OF SECTION 10-16-1, GENERAL REGULATIONS, OF CHAPTER 16, "C -P" PLANNED COMMERCIAL DISTRICT, AND ENACTING IN LIEU THEREOF A NEW PARAGRAPH 2, AND REPEALING PARAGRAPH 3 OF SUBSECTION B, USES PERMITTED, OF SECTION 10-17-1, GENERAL REGULATIONS, OF CHAPTER 17, "B -P" BUSINESS PARK DISTRICT, AND ENACTING IN LIEU THEREOF A NEW PARAGRAPH 3, AND REPEALING PARAGRAPH 1 OF SUBSECTION A, PRINCIPAL PERMITTED USES, OF SECTION 10-18-1, REGULATIONS, OF CHAPTER 18, "C-3" CENTRAL BUSINESS DISTRICT, AND ENACTING IN LIEU THEREOF A NEW PARAGRAPH 1, AND Ordinance No. Page 2 ADDING A NEW PARAGRAPH 34 OF SUBSECTION A, PRINCIPAL PERMITTED USES, OF SECTION 10-19-1, REGULATIONS, OF CHAPTER 19, "M-1" LIGHT INDUSTRIAL DISTRICT. BE IT ORDAINED by the City Council of the City of Waterloo that the City of Waterloo Zoning Ordinance No. 5079, as previously amended, is amended as set out herein, repealing those sections that are being replaced and setting forth the amendment or replacement sections, and further amending said Ordinance by adding amendments as set out herein. Said Ordinance, as amended hereby, shall apply to all lands lying within the corporate limits of the City of Waterloo, Black Hawk County, Iowa. This Ordinance shall be in full force and effect after its final passage and publication as provided by law. BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That the definitions of "Delayed Deposit Service Use", "Pawnbroker Use" and "Protected Uses" are hereby added in Section 10-3-1, Definitions, of Chapter 3, Definitions, in their alphabetical order, as follows: Delayed Deposit Service Use: Any individual, group of individuals, partnership, association, corporation, or any other business unit or legal entity that, for a fee, accepts a check dated subsequent to the date it was written or accepts a check dated on the date it was written and holds the check for a period of time prior to deposit or presentment pursuant to an agreement with, or any representation made to, the maker of the check, whether express or implied. The purposes of this chapter, "check" means a check, draft, share draft, or other instrument for the payment of money Such uses are also known as payday lenders. Pawnbroker Use: Any person, partnership, corporation, company or other entity that is subject to licensure as a pawnbroker under Title 3 of the code of ordinances. Protected Uses: Protected uses include a building in which a majority of floor space is used for residential purposes; a property located within a residentially zoned district; a day care center where such day care center is a principal use; a house of worship; a public library; a preschool; an elementary, middle or high school (public, parochial or private); public park; publicly owned or operated recreation center or athletic facility; privately operated recreational use; a museum or cultural arts center or facility; a civic/convention center; a community residential facility; a mission; a hospital; a dental, medical or mental health facility; a building or office operated by any governmental entity. However, this definition shall not apply if the protected use is a legal non -conforming use. Whether a given use is a protected use as defined herein shall be determined by the city planner in his reasonable discretion. That the definition of "Adult Businesses/Adult Uses" in Section 10-3-1, Definitions, of Chapter 3, Definitions, is hereby amended to repeal paragraph 10 thereof and to enact in lieu thereof the following new paragraph 10 as follows: 10. Protected Uses: Protected uses as herein defined. That the definition of "Alcohol Sales Uses" in Section 10-3-1, Definitions, of Chapter 3, Definitions, is hereby amended to repeal paragraph 1 thereof and to enact in lieu thereof a new paragraph 1 as follows: 1. Alcohol - Protected Uses: Protected uses as herein defined. That paragraphs "e" and "f' of Subsection 5, Non -Conforming Uses of Structures or of Structures and Premises in Combination, of Subsection B, Non -Conforming Uses of Land, Non - Conforming Structures, Non -Conforming Uses of Structures and Premises, and Non -Conforming Lots, of Section 10-5-1, General Regulations, of Chapter 5, General Regulations, are hereby repealed in their entirety; and new paragraphs "e" and "f' of said Subsection 5 are hereby enacted in lieu thereof as follows: e. Except for a non -conforming use that is an alcohol sales use or delayed deposit service use, when a non -conforming use of a structure or structure and premises in Ordinance No. Page 3 combination is discontinued or abandoned for twelve (12) consecutive months or for eighteen (18) months during any three (3) year period (except when government action impedes access to the premises), the structure or structure and premises in combination shall not thereafter be used except in conformity with the regulations of the district in which it is located. f. As to alcohol sales uses and delayed deposit service uses (each a "specially licensed use"), when the use of a structure or structure and premises in combination is non- conforming because it is a specially licensed use, either solely for that reason or in combination with other reasons, and when specially licensed use is discontinued or abandoned for three (3) consecutive months (except when government action impedes access to the premises), the structure or structure and premises in combination shall not thereafter be used as a specially licensed use except in conformity with the regulations of the district in which it is located. This paragraph shall apply equally to (i) the cessation of a business that is a specially licensed use, (ii) a business that holds a license or permit to operate as a specially licensed use but fails to continuously and actively operate as such, and (iii) a business that continues operating as a non - specially licensed use after its license or permit to sell, dispense, or provide goods or services of a type requiring special licensure, for any cause, lapses, is suspended or revoked, or otherwise fails to be or remain in effect. That Subsection A, Principal Permitted Uses, of Section 10-14-1, Regulations, of Chapter 14, "C-1" Neighborhood Commercial District, is amended to add a new paragraph 6, as follows: 6. Specifically excluded as principal permitted uses under this subsection are delayed deposit service uses and pawnbroker uses. That subparagraph "b" of paragraph 2 of Subsection A, Principal Permitted Uses, of Section 10-15-1, Regulations, of Chapter 15, "C-2" Commercial District, is hereby repealed in its entirety; and subparagraph "c" is hereby redesignated as subparagraph "b". That Subsection A, Principal Permitted Uses, of Section 10-15-1, Regulations, of Chapter 15, "C-2" Commercial District, is amended to renumber paragraph 27 as paragraph 29, and new paragraphs 27 and 28 are hereby enacted as follows: 27. Delayed deposit service uses, provided that such uses meet the following requirements: a. The use is licensed as a delayed deposit services business by the State of Iowa. b. No delayed deposit service use shall be located within 600 feet from any of the following, as measured in a straight line from the closest point of the property line in which a delayed deposit service use is located to the closest point of the property line of such other use or area: protected uses, pawnbroker uses, other delayed deposit service uses, adult uses, or non -limited alcohol sales uses. c. No delayed deposit service use shall offer or provide delayed deposit services via a drive-through or walk-up window or any similar drive -up or drive-in system. 28. Pawnbroker uses That paragraph 2 of Subsection B, Uses Permitted, of Section 10-16-1, General Regulations, of Chapter 16, '`C -P" Planned Commercial District, is hereby repealed in its entirety; and a new paragraph 2 of said Subsection B is hereby enacted in lieu thereof as follows: 2. Any use permitted in the C-1 or C-2 Districts, other than a delayed deposit service use, that is compatibly designed and deemed an appropriate commercial use to the surrounding development. That paragraph 3 of Subsection B, Uses Permitted, of Section 10-17-1, General Regulations, of Chapter 17, "B -P" Business Park District, is hereby repealed in its entirety; and a new paragraph 3 of said Subsection B is hereby enacted in lieu thereof as follows: 3. Any use permitted in the C-2, C-3 or M-1 Districts that is compatibly designed, but not including residential development or delayed deposit service uses, and deemed an appropriate industrial use to the surrounding development. This includes hotel/motel Ordinance No. Page 4 commercial buildings but not residential including, but not limited to, single or multi- family, apartments, etc. That paragraph 1 of Subsection A, Principal Permitted Uses, of Section 10-18-1, Regulations, of Chapter 18, "C-3" Central Business District, is hereby repealed in its entirety; and a new paragraph 1 of said Subsection A is hereby enacted in lieu thereof as follows: 1. Any use permitted in the "C-2" District, other than delayed deposit service uses. That Subsection A, Principal Permitted Uses, of Section 10-19-1, Regulations, of Chapter 19, "M-1" Light Industrial District, is hereby amended to add a new paragraph 34 as follows: 34. Delayed deposit service uses. INTRODUCED: April 14, 2014 PASSED 1ST CONSIDERATION: April 14, 2014 PASSED 2ND CONSIDERATION: April 21, 2014 PASSED 3RD CONSIDERATION: April 28, 2014 PASSED AND ADOPTED by the City Council of the City of Waterloo, Iowa, on the 28th day of April, 2014, and approved by the Mayor on the day of April, 2014. ATTEST: Suzy Schares, City Clerk Ernest G. Clark, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. as passed and adopted by the Council of the City of Waterloo, Iowa, on the 28th day of April, 2014. Witness my hand and seal of office this day of , 2014. SEAL Suzy Schares, City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5210 AN ORDINANCE AMENDING ORDINANCE NO. 5079, AS AMENDED, THE CITY OF WATERLOO ZONING ORDINANCE ADOPTED OCTOBER 17, 2011, BY: INSERTING NEW DEFINITIONS FOR "DELAYED DEPOSIT SERVICE USE", "PAWNBROKER USE" AND "PROTECTED USES" IN SECTION 10-3-1, DEFINITIONS, OF CHAPTER 3, DEFINITIONS, AND AMENDING THE DEFINITIONS OF "ADULT BUSINESSES/ADULT USES" AND "ALCOHOL SALES USES" IN SECTION 10-3-1, DEFINITIONS, OF CHAPTER 3, DEFINITIONS, AND REPEALING PARAGRAPHS E AND F OF SUBSECTION 5, NON- CONFORMING USES OF STRUCTURES OR OF STRUCTURES AND PREMISES IN COMBINATION, OF SUBSECTION B, NON- CONFORMING USES OF LAND, NON -CONFORMING STRUCTURES, NON -CONFORMING USES OF STRUCTURES AND PREMISES, AND NON -CONFORMING LOTS, OF SECTION 10-5-1, GENERAL REGULATIONS, OF CHAPTER 5, GENERAL REGULATIONS; AND ENACTING IN LIEU THEREOF NEW PARAGRAPHS E AND F OF SAID SUBSECTION 5, AND ADDING A NEW PARAGRAPH 6 OF SUBSECTION A, PRINCIPAL PERMITTED USES, OF SECTION 10-14-1, REGULATIONS, OF CHAPTER 14, "C-1" NEIGHBORHOOD COMMERCIAL DISTRICT, AND REPEALING SUBPARAGRAPH B OF PARAGRAPH 2 OF SUBSECTION A, PRINCIPAL PERMITTED USES, OF SECTION 10-15-1, REGULATIONS, OF CHAPTER 15, "C-2" COMMERCIAL DISTRICT, AND AMENDING SUBSECTION A, PRINCIPAL PERMITTED USES, OF SECTION 10-15-1, REGULATIONS, OF CHAPTER 15, "C-2" COMMERCIAL DISTRICT, BY ADDING NEW PARAGRAPHS 27 AND 28, AND REPEALING PARAGRAPH 2 OF SUBSECTION B, USES PERMITTED, OF SECTION 10-16-1, GENERAL REGULATIONS, OF CHAPTER 16, "C -P" PLANNED COMMERCIAL DISTRICT, AND ENACTING IN LIEU THEREOF A NEW PARAGRAPH 2, AND REPEALING PARAGRAPH 3 OF SUBSECTION B, USES PERMITTED, OF SECTION 10-17-1, GENERAL REGULATIONS, OF CHAPTER 17, "B -P" BUSINESS PARK DISTRICT, AND ENACTING IN LIEU THEREOF A NEW PARAGRAPH 3, AND REPEALING PARAGRAPH 1 OF SUBSECTION A, PRINCIPAL PERMITTED USES, OF SECTION 10-18-1, REGULATIONS, OF CHAPTER 18, "C-3" CENTRAL BUSINESS DISTRICT, AND ENACTING IN LIEU THEREOF A NEW PARAGRAPH 1, AND Ordinance No. 5210 Page 2 ADDING A NEW PARAGRAPH 34 OF SUBSECTION A, PRINCIPAL PERMITTED USES, OF SECTION 10-19-1, REGULATIONS, OF CHAPTER 19, "M-1" LIGHT INDUSTRIAL DISTRICT. BE IT ORDAINED by the City Council of the City of Waterloo that the City of Waterloo Zoning Ordinance No. 5079, as previously amended, is amended as set out herein, repealing those sections that are being replaced and setting forth the amendment or replacement sections, and further amending said Ordinance by adding amendments as set out herein. Said Ordinance, as amended hereby, shall apply to all lands lying within the corporate limits of the City of Waterloo, Black Hawk County, Iowa. This Ordinance shall be in full force and effect after its final passage and publication as provided by law. BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That the definitions of "Delayed Deposit Service Use", "Pawnbroker Use" and "Protected Uses" are hereby added in Section 10-3-1, Definitions, of Chapter 3, Definitions, in their alphabetical order, as follows: Delayed Deposit Service Use: Any individual, group of individuals, partnership, association, corporation, or any other business unit or legal entity that, for a fee, accepts a check dated subsequent to the date it was written or accepts a check dated on the date it was written and holds the check for a period of time prior to deposit or presentment pursuant to an agreement with, or any representation made to, the maker of the check, whether express or implied. The purposes of this chapter, "check" means a check, draft, share draft, or other instrument for the payment of money Such uses are also known as payday lenders. Pawnbroker Use: Any person, partnership, corporation, company or other entity that is subject to licensure as a pawnbroker under Title 3 of the code of ordinances. Protected Uses: Protected uses include a building in which a majority of floor space is used for residential purposes; a property located within a residentially zoned district; a day care center where such day care center is a principal use; a house of worship; a public library; a preschool; an elementary, middle or high school (public, parochial or private); public park; publicly owned or operated recreation center or athletic facility; privately operated recreational use; a museum or cultural arts center or facility; a civic/convention center; a community residential facility; a mission; a hospital; a dental, medical or mental health facility; a building or office operated by any governmental entity. However, this definition shall not apply if the protected use is a legal non -conforming use. Whether a given use is a protected use as defined herein shall be determined by the city planner in his reasonable discretion. Ordinance No. 5210 Page 3 That the definition of "Adult Businesses/Adult Uses" in Section 10-3-1, Definitions, of Chapter 3, Definitions, is hereby amended to repeal paragraph 10 thereof and to enact in lieu thereof the following new paragraph 10 as follows: 10. Protected Uses: Protected uses as herein defined. That the definition of "Alcohol Sales Uses" in Section 10- 3-1, Definitions, of Chapter 3, Definitions, is hereby amended to repeal paragraph 1 thereof and to enact in lieu thereof a new paragraph 1 as follows: 1. Alcohol - Protected Uses: Protected uses as herein defined. That paragraphs "e" and "f" of Subsection 5, Non -Conforming Uses of Structures or of Structures and Premises in Combination, of Subsection B, Non -Conforming Uses of Land, Non -Conforming Structures, Non -Conforming Uses of Structures and Premises, and Non -Conforming Lots, of Section 10-5-1, General Regulations, of Chapter 5, General Regulations, are hereby repealed in their entirety; and new paragraphs "e" and "f" of said Subsection 5 are hereby enacted in lieu thereof as follows: e. Except for a non -conforming use that is an alcohol sales use or delayed deposit service use, when a non- conforming use of a structure or structure and premises in combination is discontinued or abandoned for twelve (12) consecutive months or for eighteen (18) months during any three (3) year period (except when government action impedes access to the premises), the structure or structure and premises in combination shall not thereafter be used except in conformity with the regulations of the district in which it is located. f. As to alcohol sales uses and delayed deposit service uses (each a "specially licensed use"), when the use of a structure or structure and premises in combination is non -conforming because it is a specially licensed use, either solely for that reason or in combination with other reasons, and when specially licensed use is discontinued or abandoned for three (3) consecutive months (except when government action impedes access to the premises), the structure or structure and premises in combination shall not thereafter be used as a specially licensed use except in conformity with the regulations of the district in which it is located. This paragraph shall apply equally to (i) the cessation of a business that is a specially licensed use, (ii) a business that holds a license or permit to operate as a specially licensed use but fails to continuously and actively operate as such, and (iii) a business that continues operating as a non -specially licensed use after its license or permit to sell, dispense, or provide goods or services of a type requiring special licensure, for any cause, lapses, is suspended or revoked, or otherwise fails to be or remain in effect. Ordinance No. 5210 Page 4 That Subsection A, Principal Permitted Uses, of Section 10- 14-1, Regulations, of Chapter 14, "C-1" Neighborhood Commercial District, is amended to add a new paragraph 6, as follows: 6. Specifically excluded as principal permitted uses under this subsection are delayed deposit service uses and pawnbroker uses. That subparagraph "b" of paragraph 2 of Subsection A, Principal Permitted Uses, of Section 10-15-1, Regulations, of Chapter 15, "C-2" Commercial District, is hereby repealed in its entirety; and subparagraph "c" is hereby redesignated as subparagraph "b". That Subsection A, Principal Permitted Uses, of Section 10- 15-1, Regulations, of Chapter 15, "C-2" Commercial District, is amended to renumber paragraph 27 as paragraph 29, and new paragraphs 27 and 28 are hereby enacted as follows: 27. Delayed deposit service uses, provided that such uses meet the following requirements: a. The use is licensed as a delayed deposit services business by the State of Iowa. b. No delayed deposit service use shall be located within 600 feet from any of the following, as measured in a straight line from the closest point of the property line in which a delayed deposit service use is located to the closest point of the property line of such other use or area: protected uses, pawnbroker uses, other delayed deposit service uses, adult uses, or non - limited alcohol sales uses. c. No delayed deposit service use shall offer or provide delayed deposit services via a drive- through or walk-up window or any similar drive -up or drive-in system. 28. Pawnbroker uses. That paragraph 2 of Subsection B, Uses Permitted, of Section 10-16-1, General Regulations, of Chapter 16, "C -P" Planned Commercial District, is hereby repealed in its entirety; and a new paragraph 2 of said Subsection B is hereby enacted in lieu thereof as follows: 2. Any use permitted in the C-1 or C-2 Districts, other than a delayed deposit service use, that is compatibly designed and deemed an appropriate commercial use to the surrounding development. That paragraph 3 of Subsection B, Uses Permitted, of Section 10-17-1, General Regulations, of Chapter 17, "B -P" Business Park District, is hereby repealed in its entirety; and a new paragraph 3 of said Subsection B is hereby enacted in lieu thereof as follows: Ordinance No. 5210 Page 5 3. Any use permitted in the C-2, C-3 or M-1 Districts that is compatibly designed, but not including residential development or delayed deposit service uses, and deemed an appropriate industrial use to the surrounding development. This includes hotel/motel commercial buildings but not residential including, but not limited to, single or multi -family, apartments, etc. That paragraph 1 of Subsection A, Principal Permitted Uses, of Section 10-18-1, Regulations, of Chapter 18, "C-3" Central Business District, is hereby repealed in its entirety; and a new paragraph 1 of said Subsection A is hereby enacted in lieu thereof as follows: 1. Any use permitted in the "C-2" District, other than delayed deposit service uses. That Subsection A, Principal Permitted Uses, of Section 10- 19-1, Regulations, of Chapter 19, "M-1" Light Industrial District, is hereby amended to add a new paragraph 34 as follows: 34. Delayed deposit service uses. INTRODUCED: PASSED 1ST CONSIDERATION: PASSED 2ND CONSIDERATION: PASSED 3RD CONSIDERATION: April 14, 2014 April 14, 2014 April 21, 2014 April 28, 2014 PASSED AND ADOPTED this 28th day of April, 2014. ATTEST: Ernest G. Clark, Mayor Suzy Sc .res, CMC City Clerk CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5210 as passed and adopted by the Council of the City of Waterloo, Iowa, on the 28th day of April, 2014. 2014. SEAL Witness my hand and seal of office this 28th day of April, Suzy Sch:res, CMC City Cl-rk liqyor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 PAT MORRISSEY .Gard ? QUENII.N HARE' Ward 4 RON ELF3ER Ward ]OM UN;? A I-alitge STEVE SCHMr i At -Large , L WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO, IA 50702 (319) 291-4553 FAX (319) 291-4523 LARRY N. SMITH SUPERINTENDENT Council Communication City Council Meeting: 04/14/14 Prepared: 04/08/14 Dept. Head Signature: # of Attachments: SUBJECT: Ordinance Amendment of 302.8.1 IPMC Parking Regulations Submitted by: Code Enforcement Division Recommended City Council Action: Approve ordinance amendment by adding 302.8.1 (3) b 5, 6 Summary Statement Expenditure Required None Source of Funds Policy Issue Currently in: IPMC Addendum pertaining to parking regulations Alternative Background Information: The Code Enforcement Division currently issues 10 day notices to properties/individuals for parking in the front yards. While this has been somewhat productive it does not resolve the parking issue. Individuals will remove the vehicle within the time frame and then somewhere down the road, after our department closes case, they will park in the yard again. This process requires our department to issue another notice of violation and gives another time frame of 10 days to abate. Our department is proposing the city add a parking citation to our ordinance to allow officers to issue a "Front Yard Parking Citation", in the amount of $40 dollars. We feel this will get immediate response and lower the time frame of 10 days to 1 day for violation abatement. While this is not 100% guaranteed to abate all violations it will reduce the number of violations and decrease the number of notices that Code Enforcement issues. Other jurisdictions, (Des Moines), have implemented this type of enforcement and they have advised they have seen a significant reduction in the number of violations pertaining to Front Yard Parking. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Recommended City Council Action: Approve ordinance amendment by adding 302.8.1 (3) b 5, 6 Policy Issue Currently in: International Property Maintenance Code Addendum section pertaining to parking regulations. The Code Enforcement Division is requesting the addition of a $40 parking ticket. This ticket would be issued to vehicles that parked in the front yard of residential properties. 302.8.1 Motor Vehicles 3. Standards Governing the Off -Street Parking or Storage of Vehicles as an Accessory Use. a. Restrictions Addressing Parking of Vehicles on Residential Property: 1) No more than four (4) motor vehicles including cars, trucks, trailers, recreational -shall be parked outside an approved garage on residential property. 2) Any vehicles parked outside an approved garage shall be parked on concrete, asphalt, gravel or similar surface approved by the city of Waterloo. Grass is not an approved parking surface. b. Parking In Front Yards: For one- and two-family dwellings, no parking shall be allowed in the front yard, as defined in no. 3 of this section, unless the following is true: 1) The area is a permitted driveway as defined in this ordinance. 2) In any "R" district, no one- or two-family dwelling or lot shall have more than thirty-three percent (33%) of the front yard used for driveway and off-street parking purposes. However, this restriction shall not prohibit the construction of a twenty -foot (20') driveway or driveway expansion immediately in front of and the minimum width reasonably necessary to provide access to a 3 or 4 -stall garage. Nor shall it prohibit the construction of a circular drive if otherwise approved by the city engineer and meeting the requirements of the city code of ordinances. 3) Front yard parking shall be limited to the driveway for vehicles as defined in this ordinance. Recreational vehicles as defined in this ordinance shall be strictly prohibited from parking in the front yard. 4) Parking is permitted in the rear and side yards, behind the front yard as herein defined. In the case of corner lots, the front yard shall include that portion of the lot between the principal structure and the street right-of-way on both street sides of the lot. All parking shall comply with paragraph 3.a.2. Adding This Section to Ordinance. 302.8.1 (3) b 5 Front Yard Parking Citation No parking- allowed in the front yards as defined in the ordinance (a) No person shall drive, stop, stand, or park a vehicle onto or upon the front yards of a property. A violation of this section shall place such vehicle in the status of an illegally parked vehicle and, upon complaint of a violation the vehicle may be dealt with pursuant to section 302.8.1 (3) b 5 (b) No person shall park a vehicle in violation of the front yard parking provisions in Subsection 302.8.1 (3) b Parking in Front Yards (c) No person shall park a vehicle in violation of the site plan parking provisions in the City of Waterloo Zoning Code (d) A person who violates any provisions of this section shall be -issued a front yard parking citation in the amount of $40.00. 302.8.1 (3) b 6 Removal and impoundment of illegally parked vehicles The Code Enforcement Division and/or the Police Department may remove and impound vehicles or cause vehicles to be removed and impounded when the vehicles are stopped or parked in violation of this chapter or other city ordinances and, in so doing, may employ such means as are reasonably necessary. Impounded vehicles shall be stored at a location designated by the city. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5211 AN ORDINANCE AMENDING THE 2007 CODE OF ORDINANCES OF THE CITY OF WATERLOO, IOWA, BY AMENDING CHAPTER 9 -1B -2(A) AS IT REFERS TO SECTION 302.8.1 OF THE INTERNATIONAL PROPERTY MAINTENANCE CODE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: That Chapter 9 -1B -2(A) of the Code of Ordinances of the City of Waterloo, Iowa is hereby amended to add the following sub -paragraphs: Section 302.8.1 is amended to add Section 302.8.1(3)b.5. as follows: Section 302.8.1(3)b.5. Front Yard Parking Citation No parking allowed in the front yards as defined in the ordinance. a. No person shall drive, stop, stand, or park a vehicle onto or upon the front yards of a property. A violation of this section shall place such vehicle in the status of an illegally parked vehicle and, upon complaint of a violation, the vehicle may be dealt with pursuant to Section 302.8.1(3)b.5. b. No person shall park a vehicle in violation of the front yard provisions in Subsection 302.8.1(3)b. Parking in Front Yards. c. No person shall park a vehicle in violation of the site plan parking provisions in the City of Waterloo Zoning Code. d. A person who violates any provisions of this section shall be issued a front yard parking citation in the amount of $40.00. Section 302.8.1 is amended to add Section 302.8.1(3)b.6. as follows: Section 302.8.1(3)b.6. Removal and Impoundment of Illegally Parked Vehicles. The Code Enforcement Division and/or the Police Department may remove and impound vehicles or cause vehicles to be removed and impounded when the vehicles are stopped or parked in violation of this chapter or other city ordinances and, in so doing, may employ such means as are reasonably necessary. Impounded vehicles shall be stored at a location designated by the City. Ordinance No. 5211 Page 2 INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: April 14, 2014 April 14, 2014 April 21, 2014 April 28, 2014 PASSED AND ADOPTED this 28th day of April, 2014. ATTEST: Suzy Sc ares, CMC City Clerk a,/ Ernest G. Clark, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5211 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 28th day of April, 2014. 2014. SEAL Witness my hand and seal of office this 28th day of April, Suzy Sc City Cl ares, CMC rk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5211 AN ORDINANCE AMENDING THE 2007 CODE OF ORDINANCES OF THE CITY OF WATERLOO, IOWA, BY AMENDING CHAPTER 9 -1B -2(A) AS IT REFERS TO SECTION 302.8.1 OF THE INTERNATIONAL PROPERTY MAINTENANCE CODE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: That Chapter 9 -1B -2(A) of the Code of Ordinances of the City of Waterloo, Iowa is hereby amended to add the following sub -paragraphs: Section 302.8.1 is amended to add Section 302.8.1(3)b.5. as follows: Section 302.8.1(3)b.5. Front Yard Parking Citation No parking allowed in the front yards as defined in the ordinance. a. No person shall drive, stop, stand, or park a vehicle onto or upon the front yards of a property. A violation of this section shall place such vehicle in the status of an illegally parked vehicle and, upon complaint of a violation, the vehicle may be dealt with pursuant to Section 302.8.1(3)b.5. b. No person shall park a vehicle in violation of the front yard provisions in Subsection 302.8.1(3)b. Parking in Front Yards. c. No person shall park a vehicle in violation of the site plan parking provisions in the City of Waterloo Zoning Code. d. A person who violates any provisions of this section shall be issued a front yard parking citation in the amount of $40.00. Section 302.8.1 is amended to add Section 302.8.1(3)b.6. as follows: Section 302.8.1(3)b.6. Removal and Impoundment of Illegally Parked Vehicles. The Code Enforcement Division and/or the Police Department may remove and impound vehicles or cause vehicles to be removed and impounded when the vehicles are stopped or parked in violation of this chapter or other city ordinances and, in so doing, may employ such means as are reasonably necessary. Impounded vehicles shall be stored at a location designated by the City. Ordinance No. 5211 Page 2 INTRODUCED: PASSED 1St CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: April 14, 2014 April 14, 2014 April 21, 2014 April 28, 2014 PASSED AND ADOPTED this 28th day of April, 2014. ATTEST: Suzy Sc ares, CMC City Clerk rnest G. Clark, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5211 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 28th day of April, 2014. 2014. Witness my hand and seal of office this 28th day of April, SEAL Suzy Sc ares, CMC City Clerk STATE OF IOWA, } Black Hawk County, SS ORDINANCE NO. 5211 AN ORDINANCE AMENDING THE 2007 CODE OF ORDINANCES OF THE CITY OF WATERLOO, IOWA, BY AMENDING CHAPTER 9 -1B -2(A) AS IT REFERS TO SECTION 302.8.1 OF THE INTERNA- TIONAL PROPERTY MAINTENANCE CODE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATER- LOO, IOWA: That Chapter 9 -1B -2(A) of the Code of Ordinances of the City of Waterloo, Iowa is hereby amended to add the following sub -paragraphs: Section 302.8.1 is amended to add Section 302.8.1(3)b.5. as follows: Section 302.8.1(3)b.5. Front Yard Parking Citation No parking allowed in the front yards as defined in the ordinance. a. No person shall drive, stop, stand, or park a vehicle onto or upon the front yards of a property. A violation of this section shall place such vehicle in the status of an illegally parked vehicle and, upon complaint of a violation, the vehicle may be dealt with pursuant to Section 302.8.1(3)b.5. b. No person shall park a vehicle in violation of the front yard provisions in Subsection 302.8.1(3)b. Parking in Front Yards. c. No person shall park a vehicle in violation of the site plan parking provi- sions in the City of Waterloo Zoning Code. d. A person who violates any provisions of this section shall be issued a front yard parking citation in the amount of $40.00. Section 302.8.1 is amended to add Section 302.8.1(3)b.6. as follows: Section 302.8.1(3)b.6. Removal and Impoundment of Illegally Parked Vehicles. The Code Enforcement Division andr the Police Department may remove and impound vehicles or cause vehicles to be removed and impounded when the vehicles are stopped or parked in violation of this chapter or other city ordinances and, in so doing, may employ such means as are reasonably necessa- ry. Impounded vehicles shall be stored at a location designated by the City. INTRODUCED: April 14, 2014 PASSED 1st CONSIDERATION: April 14, 2014 PASSED 2nd CONSIDERATION: April 21, 2014 PASSED 3rd CONSIDERATION: April 28, 2014 PASSED AND ADOPTED this 28th day of April, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Schares, CMC City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Ordinance No. 5211 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 16th day of May, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $23.25 CA/VNA-"YrarfAid Signed Subscribed and sworn to before me this tg-,) Day of A.D., 20 Received of Notary Public the sum of Dollars. In full for publication of the above notice. V::i)Nir BUCK CLARK COUNCIL MEMBERS DAVID JONES Word CAROL YN COIL Word PAT MORRISSEY Ward QUENTPN HART Ward 4 RON WELPPR TOM LAND M -Large STEVE SCHMITT ATERLO . IOWA \VASTE MANAGEMENT SERVICES 3505 EAS T ON AVE. WATERLOO, IA 50702 (3t9) 291-4553 FAX (319) 291-+523 LARRY N. SMITH SUPERINTENDENT Council Communication City Council Meeting: 04/14/14 Prepared: 04/08/14 Dept. Head Signature. # of Attachments: SUBJECT: Ordinance amendment 1-3-2 E Administrative Fees Submitted by: Code Enforcement Division Recommended City Council Action: Approve ordinance amendment of 1-3-2 E Administrative Fees Summary Statement Expenditure Required: None Source of Funds Policy Issue: Currently in City of Waterloo General Penalty 1-3-1 & 1-3-2 Alternative Background Information: Current ordinance allows for the city to assess administrative fees for "Any" ordinance violation. The weed ordinance, the snow & ice ordinance, and the waste container ordinance already have fees in their respective verbiage of the ordinance so we would like to clarify that the $ 100.00 dollar and the $300.00 dollar administrative fees will only be assessed for 10 Day Notices of Violation issued to properties/owners for a reoccurring violation of the same code section at the same property. Since the other ordinances have their fees built in changing this section will assist us so our department does not double up on the administrative fees assessed. WE'RE WORKING FOR YOU! An Equal OpportunityfAfrmative Action Employer Recommended City Council Action: Approve ordinance amendment of 1-3-2 E: Administrative Fees Policy Issue: City of Waterloo General Penalty 1-3-2 Clarification is needed in the current ordinance regarding administrative fees. Current wording does not take into consideration that there are ordinances written with their own administrative fee, such as the snow removal, weed/tall grass, and waste container ordinances. This is a request to clarify that the $100.00 and $300.00 administrative fees are for 10 day notices of violation that are issued more than once in a calendar year. Chapter 3 GENE - AL PENALTY _I r1 1-3-1: GENERAL PENALTY: 1-3-2: MUNICIPAL INFRACTIONS: 1-3=1: GENE .L PENALTY: The doing of any act prohibited or declared to be unlawful or a misdemeanor by this code, or the omission or failure to perform any act or duty required by this code is, unless another penalty is specified, punishable by a fine in a sum not exceeding five hundred dollars ($500.00) or imprisonment not to exceed thirty (30) days. (Ord. 4441, 10-16-2000) The section below has been affected by a recently passed ordinance, 5131 - MUNICIPAL INFRACTIONS. Go to new ordinance. The section below has been affected by a recently passed ordinance, 5133 - MUNICIPAL INFRACTIONS. Go to new ordinance. 1-3=2: MUNICIPAL 9 FRAC` 6 A. Definitions: As used in this section, or with reference hereto, the following words and terms shall have the meaning ascribed thereto: MUNICIPAL INFRACTION: The doing of any act prohibited or declared to be unlawful, an offense or a misdemeanor, by this code or any ordinance or code hereby adopted by reference, or omission or failure to perform any act or duty requested by this code or any ordinance or code herein adopted by reference. A violation shall not be a municipal infraction if it is a felony, an aggravated misdemeanor or a serious misdemeanor under state law or if the violation is a simple misdemeanor under Iowa Code chapters 687 through 747. A municipal infraction is punishable by civil penalty as provided herein. OFFICER: Any employee or official authorized to enforce this code of the city of Waterloo. REPEAT OFFENSE: A recurring violation of the same section of this code. B. Adoption Of Iowa Code On Municipal Infractions: Iowa Code section 364.22, municipal infractions, is hereby adopted by reference, in its entirety. All amendments to Iowa Code section 364.22 shall automatically modify this section. C. Penalties: The civil penalty for a municipal infraction, other than environmental violations, shall be scheduled as follows: First offense $200.00 Second offense 500.00 Third and subsequent offenses 750.00 D. Notice Of Violation: Any act constituting a municipal infraction under this code may be initially charged upon simple notice of violation. The city may serve a notice of violation upon a party charged with an act constituting a municipal infraction either by delivering said notice personally or by certified mail to the party's last known address. A person who admits the reported violation may remit payment of the penalty to the city and perform any other act required to be performed, and in such event the person charged shall not be further prosecuted by issuance of a municipal infraction citation and will not be assessed any costs or other expenses for such violation. The city shall retain all penalties thus collected. If the person charged denies the reported violation or fails to timely perform any act required to be performed by the notice of violation, a civil municipal infraction citation shall be served in the manner prescribed by the applicable provision(s) of this code. Nothing in this section imposes a duty on the city or any officer to initially charge any act or all acts constituting a municipal infraction upon simple notice of violation, and the officer charged with enforcement may initially issue a civil municipal infraction citation seeking a civil penalty with or without additional relief. E. Administrative Fees: If an officer of the code enforcement division is required in the same calendar year to issue a second notice of violation, municipal infraction citation, and/or a notice of abatement for any reason Add For IPMC Violations to a property owner for an offense at the same property, an administrative fee of one hundred dollars ($100.00) will be charged to the property owner in addition to any other fines, fees, penalties or costs imposed, and for additional notices or citations in the same calendar year the administrative fee shall be three hundred dollars ($300.00). The city clerk shall mail a statement of the administrative fee to the last known address of the owner and/or person in possession of the property as shown by the records of the county. Notice shall be by ordinary mail. Said statement shall be due and payable upon mailing and shall become delinquent if not paid within ten (10) days of the mailing date of the notice as evidenced by the date of said mailing. Any delinquent fees may be assessed against the property for collection in the same manner as a property tax, as provided in state law. A party who wishes to contest the administrative fee may file an appeal in the manner prescribed by subsection 7 -5B -6C of this code. This provision is not limited to repeat offenses, but is intended to apply to any subsequent notice Of citation,Add Or Abatement Order as set forth above, {egardlecs of the type or nature of offense, that is issued by a code enforcement officer in the same calendar year in respect of the same property. (Ord. 4920, 7-14-2008; amd. Ord. 4948, 6- 22-2009) Prepared by Carol Nemmers, Deputy City Clerk, 715 Mulberry Street, Waterloo, IA 50703, (319) ORDINANCE NO. 5212 AN ORDINANCE AMENDING THE 2007 CODE OF ORDINANCES OF THE CITY OF WATERLOO, IOWA, BY REPLACING SUBSECTION E, ADMINISTRATIVE FEES, OF SECTION 2, MUNICIPAL INFRACTIONS, OF CHAPTER 3, GENERAL PENALTY, OF TITLE 1, ADMINISTRATION. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: That Subsection E, Administrative Fees, of Section 2, Municipal Infractions, of Chapter 3, General Penalty, of Title 1, Administration, is hereby replaced as follows: TITLE 1 CHAPTER 3 GENERAL PENALTY 1-3-2: MUNICIPAL INFRACTIONS: E. Administrative Fees: If an officer of the code enforcement division is required in the same calendar year to issue a second notice of violation, municipal infraction citation, and/or a notice of abatement for IPMC violations to a property owner for an offense at the same property, an administrative fee of one hundred dollars ($100.00) will be charged to the property owner in addition to any other fines, fees, penalties or costs imposed, and for additional notices or citations in the same calendar year the administrative fee shall be three hundred dollars ($300.00). The City Clerk shall mail a statement of the administrative fee to the last known address of the owner and/or person in possession of the property as shown by the records of the county. Notice shall be by ordinary mail. Said statement shall be due and payable upon mailing and shall become delinquent if not paid within ten (10) days of the mailing date of the notice as evidenced by the date of said mailing. Any delinquent fees may be assessed against the property for collection in the same manner as a property tax, as provided in state law. A party who wishes to contest the administrative fee may file an appeal in the manner prescribed by subsection 7 -5B -6C of this code. This provision is not limited to repeat offenses, but is intended to apply to any subsequent notice, citation, or Abatement Order as set forth above, that is issued by a code enforcement officer in the same calendar year in respect of the same property. (Ord. 4920, 7-14-2008; amd. Ord. 4948, 6-22-2009) INTRODUCED: PASSED 1St CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: April 14, 2014 April 14, 2014 April 21, 2014 April 28, 2014 Ordinance No. 5212 Page 2 PASSED AND ADOPTED this 28th day of April, 2014. Ernest G. Clark, Mayor ATTEST: zy Sc ares, CMC City Clerk CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5212 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 28th day of April, 2014. 2014. SEAL Witness my hand and seal of office this 28th day of April, Suzy Scares, CMC City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5212 AN ORDINANCE AMENDING THE 2007 CODE OF ORDINANCES OF THE CITY OF WATERLOO, IOWA, BY REPLACING SUBSECTION E, ADMINISTRATIVE FEES, OF SECTION 2, MUNICIPAL INFRACTIONS, OF CHAPTER 3, GENERAL PENALTY, OF TITLE 1, ADMINISTRATION. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: That Subsection E, Administrative Fees, of Section 2, Municipal Infractions, of Chapter 3, General Penalty, of Title 1, Administration, is hereby replaced as follows: TITLE 1 CHAPTER 3 GENERAL PENALTY 1-3-2: MUNICIPAL INFRACTIONS: E. Administrative Fees: If an officer of the code enforcement division is required in the same calendar year to issue a second notice of violation, municipal infraction citation, and/or a notice of abatement for IPMC violations to a property owner for an offense at the same property, an administrative fee of one hundred dollars ($100.00) will be charged to the property owner in addition to any other fines, fees, penalties or costs imposed, and for additional notices or citations in the same calendar year the administrative fee shall be three hundred dollars ($300.00). The City Clerk shall mail a statement of the administrative fee to the last known address of the owner and/or person in possession of the property as shown by the records of the county. Notice shall be by ordinary mail. Said statement shall be due and payable upon mailing and shall become delinquent if not paid within ten (10) days of the mailing date of the notice as evidenced by the date of said mailing. Any delinquent fees may be assessed against the property for collection in the same manner as a property tax, as provided in state law. A party who wishes to contest the administrative fee may file an appeal in the manner prescribed by subsection 7 -5B -6C of this code. This provision is not limited to repeat offenses, but is intended to apply to any subsequent notice, citation, or Abatement Order as set forth above, that is issued by a code enforcement officer in the same calendar year in respect of the same property. (Ord. 4920, 7-14-2008; amd. Ord. 4948, 6-22-2009) INTRODUCED: PASSED 1St CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: April 14, 2014 April 14, 2014 April 21, 2014 April 28, 2014 Ordinance No. 5212 Page 2 PASSED AND ADOPTED this 28th day of April, 2014. ATTEST: ,Z4/ Ernest G. Clark, Mayor Suzy Sc ares, CMC City Cl rk CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5212 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 28th day of April, 2014. 2014. SEAL Witness my hand and seal of office this 28th day of April, Suzy S ares, CMC City Clerk CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO, :A 50702 (319) 2311-4553 FAX (3191 291-4523 LARRY N. SMITH SUPERINTENDENT BUCK Council Communication CLARK. City Council Meeting: 04/14/14 Prepared: 04/08/14 COUNCIL, Dept. Head Signature: 3/ MEMBERS # of Attachments: )MI11) JONES CAROLYN COI_!: .Word 2 PAT MORRISSEY 4 ara tit',FENT IN =ART Ward 4 RON WEEPER. SUBJECT: Snow ordinance amendment 7-1-2 B Submitted by: Code Enforcement Division Recommended City Council Action: Approve addition of verbiage to ordinance Summary Statement Expenditure Required None Source of Funds Policy Issue Currently in City of Waterloo Prohibited Acts & Conditions Alternative Background Information: Currently the City has a time frame for snow removal from business and residential sidewalks. Our department continues to issue abatement notices to properties for the removal of snow from sidewalks and we would like to add some verbiage that defines the issuance of a nuisance and the issuance of an abatement order. By adding this it would allow Code Enforcement Officers to issue one (1) notice and then for future sidewalk violations the city will just have the contractor abate the violation(s) and assess costs to the property/owner. WE'RE WORKING FOR YOU! An Equal opportunity/Affirmative Action Employer Recommended City Council Action: Approve addition to snow removal ordinance, Policy Issue Currently in City of Waterloo Code of Ordinances Public Ways and Property, subsection Streets, Sidewalks, and Public Ways. The Code Enforcement Division is requesting a change to the ordinance to allow the City to immediately abate a snow removal violation after having been notified previously of the same violation. The change would require one notice of violation to a property per calendar year. On any subsequent violations, the City will send a crew out to perform the snow removal without further notice. This would enable us to have the sidewalks of properties that are foreclosed or abandoned or that have absentee owners cleared in a timely manner. 7-1-2: PROG= � T C AHD C<OND ` S; A. Coasting: 1. Toy Vehicles: No person shall coast down, in or upon the streets in the city upon or in any wagon, tricycle, roller skates or any other non -motor propelled devices, other than bicycles, except in the manner and under and upon the conditions set out in subsection A3 of this section. 2. Motor Vehicles on Sidewalks: No person shall coast down, in or upon the public sidewalks in the city upon or in a motor propelled vehicle of any kind. 3. Play Streets; Exceptions: No person shall coast down, in or upon the streets or public sidewalks in the city upon or in any sled, coaster wagon or scooter, except that coasting with sleds, coaster wagons or scooters shall be permitted on certain streets so designated and closed by the police department, and the police department shall specify and designate such street or streets following a conference and agreement with the leisure services department, and all such coasting so permitted shall be under the supervision of the leisure services department. All coasting may be thereafter prohibited and the streets closed to coasting by the police department, if, in the opinion of the police department or the captain of traffic thereof, that the coasting constitutes a nuisance or hazard. B. Snow and Ice Removal: 1. Transfer Of Snow And Ice From Private Property: No person shall transfer or cause to be transferred any snow or ice from private property onto public property in the city. 2. Nuisance Declared: Abatement Required: Removal from sidewalks: It shall be the responsibility of the abutting property owner(s) to remove accumulations of two inches (2") or more of snow and ice from the sidewalks. a. Within twenty four (24) hours in downtown, business districts, or a three (3) block radius of schools and hospital areas. b. Within forty eight (48) hours in residential neighborhoods. c Notice to Property Owners and/or vacant parcels: Upon receipt of a complaint or observation by the Superintendent of Waste Management Services, his/her designee, or Code Enforcement, a 24 hour abatement notice shall be posted at the listed address/vacant parcel, describing the snow & ice hazard and requesting abatement on said property. Failure to abate snow & ice the City will abate the snow & ice and assess the costs for abatement to the property and/or owner. Properties will only be given one (1) abatement notice in a calendar year. All properties that have subsequent violations in a calendar year for snow & ice removal will be abated by the City of Waterloo without issuing further abatement notices. The costs for subsequent snow & ice abatement will be assessed to the property and/or owner. 3. Removal Not Reasonable: In the event that snow or ice cannot be reasonably removed, the owner will put on the sidewalk, sand or other abrasive material in such an amount and manner to make foot traffic reasonably safe. The owner will maintain that condition until the weather permits the removal of the snow or ice. FEr Yam] Parrkal j Va®BaU©f 00 Waterloo, E©wa Date Time AM 1 PM License No. State Make & Color Location Officer ❑ Front Yard Parking Violation $40.00 302.8.1(3) b 5 No parking allowed in front yard as defined in the ordinance Name Address City State Zip The owner of the above listed vehicle has been charged with a violation of The IPMC Front Yard Parking Ordinance of the City of Waterloo as marked Above. If you wish to plead Guilty, deposit the scheduled amount in this Envelope and drop off or mail to City Clerk 715 Mulberry St Waterloo, IA. You may plead Not Guilty by appearing in Court at the Black County Court House, 9:00 AM on or before: I I ®ISP f! SI TION OF CASE CITY OF WATERLOO Council Communication City Council Meeting: April 28, 2014 Prepared: April 18, 2014 Dept. Head Signature: s 4 # of Attachments: 1 SUBJECT: Ordinance Changes — "Parking Prohibited At All Times" East Side of Aladdin Street from Stratford Avenue to Upton Avenue Rescind "Parking Prohibited At All Times" West Side of Aladdin Street from Stratford Avenue to Upton Avenue Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Adopt Ordinance Changes To prohibit parking at all times on the East side of Aladdin Street from Stratford Avenue to Upton Avenue and to allow parking on the West side of Aladdin Street from Stratford Avenue to Upton Avenue. Summary Statement Residents have requested that no parking be switched from the west side to the east side of Aladdin Street to allow for additional parking. Expenditure Required Source of Funds Policy Issue Alternative Background Information: Century Link provides parking for their employees and customers off-street on the east side. This will allow residents on Stratford Ave., Bauch St. and Upton Ave. to have additional parking. Century Link is the only property facing Aladdin Street. Century Link and residents have been notified of the pending ordinance change by mail. ORDINANCE NO. AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE: BY AMENDING SUBSECTION (7), ALADDIN STREET, PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS, SECTION 551 BY DELETING SUBSECTION (7) ALADDIN STREET IN ITS ENTIRETY AND INSERTING IN LIEU THEREOF A NEW SUBSECTION (7), ALADDIN STREET, SECTION 551; AS FOLLOWS: BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That Section 551, Parking Prohibited At All Times on Certain Streets, is hereby amended as follows: STREET PORTION WHERE PARKING PROHIBITED (7) Aladdin Street East Side from Stratford Avenue to Un Avenue PASSED AND ADOPTED by the City Council this day of , 2014, and approved by the Mayor this day of , 2014. Ernest G. Clark, Mayor ATTEST: Suzy Schares, City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5213 AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY AMENDING SUBSECTION (7), ALADDIN STREET, PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS, SECTION 551 BY DELETING SUBSECTION (7) ALADDIN STREET IN ITS ENTIRETY AND INSERTING IN LIEU THEREOF A NEW SUBSECTION (7), ALADDIN STREET, SECTION 551. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: That Section 551, Parking Prohibited At All Times on Certain Streets, is hereby amended as follows: STREET PORTION WHERE PARKING PROHIBITED (7) Aladdin Street INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: PASSED AND ADOPTED this ATTEST: East side from Stratford Avenue to Upton Avenue April April April April 28, 2014 28, 2014 28, 2014 28, 2014 28th day of April, 2014. Ernest G. Clark, Mayor Suzy Sihares, City Clerk CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5213 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 28th day of April, 2014. 2014. Witness my hand and seal of office this 28th day of April, Suzy Sc ares, CM City Cl-rk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. IOWA: ORDINANCE NO. 5213 AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY AMENDING SUBSECTION (7), ALADDIN STREET, PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS, SECTION 551 BY DELETING SUBSECTION (7) ALADDIN STREET IN ITS ENTIRETY AND INSERTING IN LIEU THEREOF A NEW SUBSECTION (7), ALADDIN STREET, SECTION 551. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, That Section 551, Parking Prohibited At All Times on Certain Streets, is hereby amended as follows: STREET PORTION WHERE PARKING PROHIBITED (7) Aladdin Street East side from Stratford Avenue to Upton Avenue INTRODUCED: PASSED 1St CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: PASSED AND ADOPTED this ATTEST: t uzy Sc ares, CMC City Cl rk April April April April 28, 2014 28, 2014 28, 2014 28, 2014 28th day of April, 2014. '17( rnest . Clark, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5213 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 28th day of April, 2014. Witness my hand and seal of office this 28th day of April, 2014. Suzy Sghares, CMC City Clerk STATE OF IOWA, } Black Hawk County, SS ORDINANCE NO. 5213 AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY AMENDING SUB- SECTION (7), ALADDIN STREET, PARK- ING PROHIBITED AT ALL TIMES ON CERTAIN STREETS, SECTION 551 BY DELETING SUBSECTION (7) ALADDIN STREET IN ITS ENTIRETY AND IN- SERTING IN LIEU THEREOF A NEW SUBSECTION (7), ALADDIN STREET, SECTION 551. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATER- LOO, IOWA: That Section 551, Parking Prohibited At All Times on Certain Streets, is hereby amended as follows: STREET PORTION WHERE PARKING PROHIBITED (7) Aladdin Street East side from Stratford Avenue to Upton Avenue INTRODUCED: April 28, 2014 PASSED 1st CONSIDERATION: April 28, 2014 PASSED 2nd CONSIDERATION: April 28, 2014 PASSED 3rd CONSIDERATION: April 28, 2014 PASSED AND ADOPTED this 28th day of April, 2014 Ernest G. Clark, Mayor. ATTEST: Suzy Schares, CMC City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Ordinance No. 5213 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 16th day of May, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $12.49 aC14/"\-12A--Th()CYZe44. Signed Subscribed and sworn to before me this Qc Day of A.D., 20 N. 7(YLe qa4Li Notary Public Received of the sum of Dollars. In full for publication of the above notice. o.� JODI E IVICKINST" 'z'< CCMM!33OCN i3.? > - MY COM.9tSf CITY OF WATERLOO Council Communication City Council Meeting: April 28, 2014 Prepared: April 18, 2014 Dept. Head Signature # of Attachments: n 1 SUBJECT: Ordinance Change No Parking 8:00 AM to 4:00 PM During School East side of the 2400 block of Baltimore Street Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Adopt Ordinance Summary Statement: Controlling congestion and parking during school hours on Baltimore Street south of the 4 -way Stop at Ridgeway Avenue and Baltimore Street. Expenditure Required: Source of Funds: Policy Issue Alternative Background Information: I received a number of calls from concerned citizens regarding the safety and congestion along the 2400 block of Baltimore St. when school is in session as students are parking on both sides of the street. Residents in the 2400 and 2500 blocks of Baltimore St. have been notified by mail of the pending ordinance change. ORDINANCE NO. AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE: BY REPEALING SECTION 571A, NO PARKING 8:00 A.M. TO 4:00 P.M. DURING SCHOOL; AND INSERTING IN LIEU THEREOF A NEW SECTION 571A, NC) PARKING 8:00 A.M. TO 4:00 P.M. DURING SCHOOL, AS FOLLOWS: BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That Section 571A, No Parking 8:00 A.M. to 4:00 P.M. During School, of the 2008 Traffic Code, is hereby added as follows: SEC. 571A. NO PARKING 8:00 A.M. TO 4:00 P.M. DURING SCHOOL. When signs are erected in each block, or portion thereof, giving notice, no person shall park a vehicle between the hours of 8:00 a.m. to 4:00 p.m. Monday through Friday during school within the district and upon any of the streets or portions thereof as named herein: STREET Baltimore Street Easley Street Fifth Street (W) Locke Avenue Touchae Street PORTION WHERE PARKING PROHIBITED East side in the 2400 block Both sides from 2301 Easley Street to 2225 Easley Street East side in the 1100 and 1200 blocks (Ord. #4642, 9/2/03) Both sides in the 600 and 700 blocks (Ord. #4732, 9/27/04) Both sides from 2210 Touchae Street to 2157 Touchae Street PASSED AND ADOPTED by the City Council this approved by the Mayor this day of April, 2014. A t t EST: Suzy Schares, City Clerk day of , 2014, and Ernest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5214 AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY REPEALING SECTION 571A, NO PARKING 8:00 A.M. TO 4:00 P.M. DURING SCHOOL; AND INSERTING IN LIEU THEREOF A NEW SECTION 571A, NO PARKING 8:00 A.M. TO 4:00 P.M. DURING SCHOOL. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: That Section 571A, No Parking 8:00 A.M. to 4:00 P.M. During School, of the 2008 Traffic Code, is hereby added as follows: SEC. 571A. NO PARKING 8:00 A.M. TO 4:00 P.M. DURING SCHOOL. When signs are erected in each block, or portion thereof, giving notice, no person shall park a vehicle between the hours of 8:00 a.m. to 4:00 p.m. Monday through Friday during school within the district and upon any of the streets or portions thereof as named herein: STREET PORTION WHERE PARKING PROHIBITED (1) Baltimore Street East side in the 2400 block (2) Easley Street Both sides from 2301 Easley Street to 2225 Easley Street (3) Fifth Street (W) (4) Locke Avenue (5) Touchae Street INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: East side in the 1100 and 1200 blocks (Ord. #4642, 9/2/03) Both sides in the 600 and 700 blocks (Ord. #4732, 9/27/04) Both sides from 2210 Touchae Street to 2157 Touchae Street April 28, 2014 April 28, 2014 April 28, 2014 April 28, 2014 PASSED AND ADOPTED this 28th day of April, 2014. 77ai Ernest G. Clark, Mayor ATTEST: Suzy S ares, CMC City Clerk Ordinance No. 5214 Page 2 CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5214 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 28th day of April, 2014. Witness my hand and seal of office this 28th day of April, 2014. SEAL Suzy Schares, CMC City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. IOWA: ORDINANCE NO. 5214 AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY REPEALING SECTION 571A, NO PARKING 8:00 A.M. TO 4:00 P.M. DURING SCHOOL; AND INSERTING IN LIEU THEREOF A NEW SECTION 571A, NO PARKING 8:00 A.M. TO 4:00 P.M. DURING SCHOOL. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, That Section 571A, No Parking 8:00 A.M. to 4:00 P.M. During School, of the 2008 Traffic Code, is hereby added as follows: SEC. 571A. NO PARKING 8:00 A.M. TO 4:00 P.M. DURING SCHOOL. When signs are erected in each block, or portion thereof, giving notice, no person shall park a vehicle between the hours of 8:00 a.m. to 4:00 p.m. Monday through Friday during school within the district and upon any of the streets or portions thereof as named herein: STREET PORTION WHERE PARKING PROHIBITED (1) Baltimore Street East side in the 2400 block (2) Easley Street Both sides from 2301 Easley Street to 2225 Easley Street (3) Fifth Street (W) (4) Locke Avenue (5) Touchae Street INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: PASSED AND ADOPTED this ATTEST: East side in the 1100 and 1200 blocks (Ord. #4642, 9/2/03) Both sides in the 600 and 700 blocks (Ord. #4732, 9/27/04) Both sides from 2210 Touchae Street to 2157 Touchae Street April 28, 2014 April 28, 2014 April 28, 2014 April 28, 2014 28th day of April, 2014. /2'-'44/ e7L/e2 Ernest G. Clark, Mayor Suzy Scares, CMC City Clerk Ordinance No. 5214 Page 2 CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5214 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 28th day of April, 2014. Witness my hand and seal of office this 28th day of April, 2014. SEAL 0 zy Scha City Cler es, CMC STATE OF IOWA, } Black Hawk County, SS ORDINANCE NO. 5214 AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY REPEALING SEC- TION 571A, NO PARKING 8:00 A.M. TO 4:00 P.M. DURING SCHOOL; AND INSERTING IN LIEU THEREOF A NEW SECTION 571A, NO PARKING 8:00 A.M. TO 4:00 P.M. DURING SCHOOL. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATER- LOO, IOWA: That Section 571A, No Parking 8:00 A.M. to 4:00 P.M. During School, of the 2008 Traffic Code, is hereby added as follows: SEC. 571A. NO PARKING 8:00 A.M. TO 4:00 P.M. DURING SCHOOL. When signs are erected in each block, or portion thereof, giving notice, no person shall park a vehicle between the hours of 8:00 a.m. to 4:00 p.m. Monday through Friday during school within the district and upon any of the streets or portions thereof as named herein: STREET PORTION WHERE PARKING PROHIBITED (1)Baltimore Street East side in the 2400 block (2)Easley Street Both sides from 2301 Easley Street to 2225 Easley Street (3)Fifth Street (W) East side in the 1100 and 1200 blocks (4)Locke Avenue (Ord. #4642, 9/2/03) Both sides in the 600 and 700 blocks (Ord. #4732, 9/27/04) (5)Touchae Street Both sides from 2210 Touchae Street to 2157 Touchae Street INTRODUCED: April 28, 2014 PASSED 1st CONSIDERATION: April 28, 2014 PASSED 2nd CONSIDERATION: April 28, 2014 PASSED 3rd CONSIDERATION: April 28, 2014 PASSED AND ADOPTED this 28th day of April, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Schares, CMC City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Ordinance No. 5214 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 16th day of May, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $18.39 COAAWA Signed Subscribed and sworn to before me this aD Day of Y^ 1 IL.�J�i A.D., 20 I q Q(doc. fl1uL&y Notary Public Received of the sum of Dollars. In full for publication of the above notice. JOD1 E MC!% TR if COMW S!ON ' `O 78 '" S MY GOMMt3 '= ;rzr- t CITY OF WATERLOO Council Communication City Council Meeting: April 28, 2014 Prepared: April 18, 2014 Dept. Head Signature: Sandie Grec # of Attachments: 1 SUBJECT: Ordinance Change — No Parking Here To Corner East Side of the 700 Block of Vinton Street In a Southerly Direction Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Adopt Ordinance Summary Statement: Congestion and visibility safety issue for vehicles turning from left Glenwood Street onto Vinton Street and turning right from Vinton Street onto Glenwood Street. Expenditure Required Source of Funds Policy Issue Alternative Background Information: Concerned citizens, school bus drivers and public works' employees contacted my office regarding the safety issue for vehicles. Parking is still allowed on the east side of Vinton Street approximately 20 ft. back from the corner. All residents that could be affected by the ordinance change have been notified by mail. ORDINANCE NO. AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY ADDING SUBSECTION (123) VINTON STREET TO SECTION 553, NO PARKING HERE TO CORNER; AND INSERTING IN LIEU THEREOF A NEW SUBSECTION (123) VINTON STREET TO SECTION 553, NO PARKING HERE TO CORNER; AND BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That Subsection (123) Vinton Street of Section 553, No Parking Here. to Corner, of the 2008 Traffic Code, is hereby added as follows: (123) Vinton Street East Side of the 700 Block of Vinton Street in a Southerly direction. PASSED AND ADOPTED by the City Council this day of April, 2014, and approved by the Mayor this day of April, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Schares, City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5215 AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY ADDING SUBSECTION (123) VINTON STREET TO SECTION 553, NO PARKING HERE TO CORNER; AND INSERTING IN LIEU THEREOF A NEW SUBSECTION (123) VINTON STREET TO SECTION 553, NO PARKING HERE TO CORNER. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: That Subsection (123) Vinton Street of Section 553, No Parking Here to Corner, of the 2008 Traffic Code, is hereby added as follows: (123) Vinton Street INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: East side in the 700 block of Vinton Street in a Southerly direction. April 28, 2014 April 28, 2014 April 28, 2014 April 28, 2014 PASSED AND ADOPTED this 28th day of April, 2014. ,,(L4/1 ;7/ ZCL%2 Ernest G. Clark, Mayor ATTEST: Suzy Sc res, CMC City Clerk CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5215 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 28th day of April, 2014. 2014. Witness my hand and seal of office this 28th day of April, Suzy Scha es MCMC City Cle k Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5215 AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY ADDING SUBSECTION (123) VINTON STREET TO SECTION 553, NO PARKING HERE TO CORNER; AND INSERTING IN LIEU THEREOF A NEW SUBSECTION (123) VINTON STREET TO SECTION 553, NO PARKING HERE TO CORNER. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: That Subsection (123) Vinton Street of Section 553, No Parking Here to Corner, of the 2008 Traffic Code, is hereby added as follows: (123) Vinton Street INTRODUCED: PASSED 1St CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: East side in the 700 block of Vinton Street in a Southerly direction. April 28, 2014 April 28, 2014 April 28, 2014 April 28, 2014 PASSED AND ADOPTED this 28th day of April, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Sch.res, MC City Clerk CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5215 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 28th day of April, 2014. 2014. Witness my hand and seal of office this 28th day of April, Suzy Sc City Cl ares, CMC rk STATE OF IOWA, } Black Hawk County, SS ORDINANCE NO. 5215 AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY ADDING SUBSEC- TION (123) VINTON STREET TO SEC- TION 553, NO PARKING HERE TO CORNER; AND INSERTING IN LIEU THEREOF A NEW SUBSECTION (123) VINTON STREET TO SECTION 553, NO PARKING HERE TO CORNER. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATER- LOO, IOWA: That Subsection (123) Vinton Street of Section 553, No Parking Here to Corner, of the 2008 Traffic Code, is hereby added as follows: (123) Vinton Street East side in the 700 block of Vinton Street in a Southerly direction. INTRODUCED: April 28, 2014 PASSED 1st CONSIDERATION: April 28, 2014 PASSED 2nd CONSIDERATION: April 28, 2014 PASSED 3rd CONSIDERATION: April 28, 2014 PASSED AND ADOPTED this 28th day of April, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Schares, CMC City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Ordinance No. 5215 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 16th day of May, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $11.10 C7zed4624,_, Signed Subscribed and sworn to before me this Day of r--- Ja;)_ A.D., 20 11/ ___QXL,I) atebitLta Notary Public Received of the sum of Dollars. In full for publication of the above notice. ,IOO! E MC!* §a- SiR- BUCK CLARK. COUNCIL MEMBERS DAiiIf JONES r>tt.c CAROL COLE Ward : PATRICK MORRISSI'.',' QUENTIN HART Ward 4 RCN \\ ELPI :R a7-(L TOIvi LINID WATER oO, IOWA wASn: M,1N.1(:K\ih: '[' i':€ZVI( I S 3505 EASTON AVE WA IERLOO IA 5070: (319) 291FAX (319) fit LARRY N. SMITH SUPERINTENDENT Council Communication City Council Meeting: 4/28/2014 Prepared: 4/23/2014 Dept. Head Signature: # of Attachments: 2 / SUBJECT: LaPorte Road Pumping Station and Force Main, City Contract No. 847 Submitted by: Larry N. Smith, Superintendent Recommended City Council Action: Attached for your consideration and approval is a copy of Change Order No. 1 for LaPorte Road Pumping Station and Force Main. Change Order No. 1 consists of 4 additional changes which include; additional jib crane base at wet well, modifications to air release manholes, temporary access to Marigold Dr., and additional cost for Marigold Dr. asphalt patch, Summary Statement: Expenditure Required: $26,229.86 Source of Funds: Policy Issue: Alternative: Background Information: This project includes the construction of a new lift station, approximately 1,880 L.F. of gravity main, approximately 2,960 L.F. of force main, one air release manhole, seven sanitary sewer manholes and incidentals located along LaPorte Road. Work also includes removal of the existing lift station, installation of a manhole once the new station is operational, and grading and surface restoration. WERE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CHANGE ORDER NO. 1 Owner City of Waterloo Project LaPorte Road Pumping Station and Force Main Owner's Contract No. Date of Contact Start 847 Date: April 16, 2014 January 28, 2014 Contractor: Rickleis Excavating Contract Amount: $ 352,134.00 You are directed to make the following changes in the Contract Documents. Description: 1-1 Additional Jib Crane Base at Wet Weil 1-2 Modifications to Air Release Manholes 1-3 Temporary Access at Marigold Drive 1-4 Additional Cost for Marigold Drive Asphalt Patch TOTAL ADDITIONS $ 466,26 $ 11,057,00 $ 10,223.10 105 SY @ $42.70/SY $ 4,483.50 $ 26,229.86 Reason for Change Order 14 Due to the orientation and size of the wet well, the portable jib crane cannot reach the pumps, the trash basket, and the trash basket pad from one location. As a result, a second jib crane base will be Installed to allow the portable crane to be operated from either base location and reach all points. 1-2 Two (2) standard air release manholes with rock floors were installed for this project. These manholes have been installed and are now filling with water from the surrounding soil. As a result, these manholes need to be removed and have new bottom sections with concrete floors and sealed pipe connections installed, 1-3 The sanitary sewer crossing of Marigold Drive cannot be completed while leaving Marigold open to one-way traffic. As a result the street will have to be closed. The surrounding streets are private drives and cannot be used for a temporary detour. In order to maintain access to the businesses at this location a temporary gravel drive will be installed north of the existing street. The gravel utilized for this temporary drive shall be the same material that is required to be installed around the pump station site. Once Marigold Drive is available for use, any rock that is salvageable will be removed and placed at the pump station site at no additional cost and will offset a portion of the cost of the rock surfacing bid Item 1-4 The plans call for a concrete patch to be placed in Marigold Drive due to the cold weather schedule of the contract. Since the work at this location is being done in the spring the City would like an asphalt patch to be installed that matches the existing roadway pavement. This item will be paid as an extra charge In addition to the concrete patching Item already included in the plan set. CONTRACT PRICE Original: Previous C.O.s (ADD/DEDUCT) This C.O. (ADD/DEDUCT) Contract Price with all approved Change Orders: $ 352,134.00 Original Completion Date: S $ 26,229.86 Revised Completion Date: $ 378,363.86 CONTRACT TIME To Substantial Completion to final Completion 4/30/2014 5/14/2.014 It Is agreed by the Contractor that this Change Order includes any and all costs associated with or resulting from the changes) ordered herein, including all impact, delays, and acceleration costs. Other than the dollar amount and time allowance listed above, there shall be no further time or dollar compensation as a result of this Change Order. THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL STIPULATIONS AND CONVENANTS OF THE CONTRACT SHALL APPLY HERETO. APPROVED: BY: Owner (Authorized Signature) ACCEPTED: 1,y7 BY: /_ Date 1/17-20 Contra (Authorized Signature) Date ACCEPTED: BY: AECOM Date AECOM 603116671 1 Project No. C.O. No. CITY OF WATERLOO Council Communication City Council Meeting: April 28, 2014 Prepared: April 23, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2014 STORMWATER LIFT STATIONS (HOLLYWOOD, CEDAR BEND, FLETCHER) CONTRACT NO. 836 Submitted by: Jamie Knutson, PE, Associate Engineer Recommended City Council Action: It is recommended that Council approve these documents, set June 5, 2014 as the date for the bid opening, set June 9, 2014 as the date of the public hearing, and instruct the City Clerk to publish said notices. Summary Statement Transmitted herewith are the Plans and Specifications for the F.Y. 2014 STORMWATER LIFT STATIONS (HOLLYWOOD, CEDAR BEND, FLETCHER, Contract No. 836, as prepared by Snyder and Associates, Inc., of Ankeny, Iowa. Expenditure Required TBD at bid opening Source of Funds CDBG funding Policy Issue N/A Alternative N/A Background Information: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-310 RESOLUTION PRELIMINARILY APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE F.Y. 2014 STORMWATER LIFT STATIONS (HOLLYWOOD, CEDAR BEND, AND FLETCHER), CONTRACT NO. 836. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the City Engineer of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the F.Y. 2014 Stormwater Lift Stations (Hollywood, Cedar Bend, and Fletcher), Contract No. 836, in the City of Waterloo, Iowa, and WHEREAS, said City Engineer did file said plans, specifications, form of contract, estimate of cost, etc., in conjunction with the F.Y. 2014 Stormwater Lift Stations (Hollywood, Cedar Bend, and Fletcher), Contract No. 836. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the F.Y. 2014 Stormwater Lift Stations (Hollywood, Cedar Bend, and Fletcher), Contract No. 836, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 28th day of April, 2014. ATTEST: JAL C.✓____� S y Scha es, CMC City Cler Ernest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-311 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE F.Y. 2014 STORMWATER LIFT STATIONS (HOLLYWOOD, CEDAR BEND, AND FLETCHER), CONTRACT NO. 836, IN THE CITY OF WATERLOO AS JUNE 9, 2014, AT 5:30 P.M. IN THE LAW COURT THEATER AT THE WATERLOO CENTER FOR THE ARTS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Law Court Theater at the Waterloo Center for the Arts in the City of Waterloo, Iowa, at 5:30 p.m. on the 9th day of June, 2014, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, etc., in conjunction with the F.Y. 2014 Stormwater Lift Stations (Hollywood, Cedar Bend, and Fletcher), Contract No. 836, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 28th ATTEST: Suzy Sch.res, City Cle k f April, 2014. rnest G. Clark, Mayor CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. March 7, 2014 1st Floor Conference Room — City Hall Members Present: Member Excused: Others Present: Bonetta Culp, Tim Luce, Abraham Funchess (ex officio) John Blitsch Mark Rice, Kent Shankle, Cheryl Huddleston Moved by Culp, seconded by Luce to approve the March 7, 2014 Agenda. Motion carried. Moved by Culp, seconded by Luce to approve the January 13, 2014 Minutes. Motion carried UNFINISHED BUSINESS The Civil Service List for Preparator/Technician — Culture & Arts was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 12/9/13 and the Civil Service Commission approved the job description and testing criteria on 1/13/14. There is a vacancy due to a termination. The position was advertised in the Courier, posted on the City website and cable channel and a notice sent to the agencies, organizations and individuals on the Affirmative Action list and in all City departments. We received 11 resumes and 5 candidates were invited to interview. Marilyn DeKoster from the Center for the Arts Board, Chawne Paige from Culture & Arts and Cheryl Huddleston from Human Resources conducted the interviews. Two candidates cancelled their interview. The Civil Service List has 3 white males. Moved by Culp, seconded by Luce: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Preparator/Technician for the City of Waterloo, Iowa Center for the Arts. Appointment(s) shall be made from this list for the next year (March 7, 2014 — March 6, 2015). CERTIFIED LIST Thomas Klenske Drew McCoy Patrick Moreland Motion carried. Updates Equipment Operator II -Street Dept Approved by Civil Service on 11/22/13 and by Human Resources Committee on 12/9/13; resumes have been reviewed and we will be scheduling 10 candidates for equipment testing as soon as the weather cooperates. Graphic Designer/Digital Arts Manager -Culture & Arts Approved by Human Resources Committee on 12/9/13 and by Civil Service on 1/13/14. Advertised in the Courier, on the City website and cable channel, sent notices to the individuals and organizations on the Affirmative Action List and posted a notice in all City departments. Ten candidates have been invited to interview on 3/24-25/14. NEW BUSINESS The job description and testing criteria for Events Coordinator - Culture & Arts was presented for approval. The position was approved by the Human Resources Committee on 2/17/14. In the past, this was a contracted position and then a part time non -Civil Service position. It initially replaced the Public Programs Coordinator position. This is a completely new job description as part of the reorganization of the Culture & Arts Department. Moved by Luce, seconded by Culp to approve the job description and testing criteria for Events Coordinator - Culture & Arts. Motion carried. A revised job description for Mechanic — Street Department was presented for approval. There was confusion about this position due to the way the description was initially written. The description was rewritten to delineate the street mechanic from the garage mechanic and it will be posted internally to allow possible transfer of another mechanic to this job assignment. Moved by Culp, seconded by Luce to approve the revised job description and testing criteria for Mechanic — Street Department. Motion carried. OTHER BUSINESS This is Tim Luce's final meeting. A new Civil Service Commissioner has been appointed — Barry Haskins, who worked in the City of Cedar Falls Human Resources Department for many years. His appointment is effective 4/1/14. The Commissioners thanked Tim for his tireless efforts on behalf of the Waterloo Civil Service Commission. With no further business, moved by Luce, seconded by Culp to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, MARCH 4, 2014 CEDAR VALLEY SPORTSPLEX BOARD ROOM 300 JEFFERSON STREET Chairman Kevin Evans called the meeting to order at 7:31 AM. Present: Kevin Evans, Nancy Bamsey, Don Huff, Julie Koch-Hoth, Sharon Samec and Marvin Spencer. Staff present: Paul Huting, Bill Bachman, Chris Dolan, Travis Nichols, Todd Derifield, Mark Gallagher and JB Bolger. Also present: Courier Reporter Tim Jamison. Evans called for approval of the agenda. Motion by Koch-Hoth, seconded by Bamsey to approve the agenda. Ayes: All. Nays: None. There was no quorum and no minutes for the 2/11/14 meeting. Evans called for approval of the 1/14/14 meeting minutes. Motion by Koch-Hoth, seconded by Samec to approve the minutes. Ayes: All. Nays: None. Marvin Spencer arrived. ELECTION OF OFFICERS Motion by Koch-Hoth to nominate Kevin Evans as Chairman. No further nominations. Motion by Koch -Hath, seconded by Samec to cease nominations. Ayes: All. Nays: None. Motion by Samec to nominate Julie Koch -Hath as Vice Chairman. No further nominations. Motion by Bamsey, seconded by Spencer to cease nominations. Ayes: All. Nays: None Motion by Koch-Hoth to nominate Nancy Bamsey as Secretary. No further nominations. Motion by Koch-Hoth, seconded by Samec that nominations cease. Ayes: All. Nays: None Don Huff arrived. Evans called for approval of the bills. Motion by Koch -Hath, seconded by Samec to approve the bills. Ayes: All. Nays: None. PICNIC SHELTER RENTAL RATES AND POLICIES —Travis Nichols requested to delete this item to be able to do more research and gather more information and bring it back to the commission at another time. SPORTSPLEX RE -ACTIVATION FEES — Motion by Spencer, seconded by Koch-Hoth to approve the proposed fees as presented with the exception of only doubling the Youth reactivation fee to $20.00. Ayes: All. Nays: None NOTE: After further discussion with staff and our board chair we have decided the matter of increased re -activation fees needs further study before being sent to Council for final action and implementation. We plan to have SportsPlex Committee review this in more detail and report back to the Commission before moving forward. Paul Huting provided a budget update after the City Council budget hearing that was held on Monday, March 3. STAFF UPDATES Arena — Chris Dolan There will be an AAU Wrestling Event held at Young Arena March 8th & 9th for K -2"d graders, 8 AM - 4 PM each day, approximately 800 participants from all over the state. The Black Hawks have 7 home games in the month of March. Biggest month for them as far as home games. They are in the playoffs starting 2nd week of April. Forestry/Turf — Todd Derifield Crews are working on snow removal, equipment maintenance and tree trimming. The tree inventory was updated in preparation for the Emerald Ash Borer removals. We are starting to notify property owners adjacent to trees about tree removal. We will start removing 200 trees next week. We received a $20,000 grant from MidAmerican Energy to plant trees back into the community. Funds will go toward planting trees at the SportsPlex building, Public Works building and to replant crabapple trees along Home Park Blvd. Sports and SportsPlex — Mark Gallagher Starting to wind up all winter sports activities. We are starting to receive baseball tournaments inquiries. We hope to have online registrations up and running soon. JB's crew has done a great job with snow removal. We're close to 800 memberships. Our goal was to get 900 by the end of March. The gym floor needs one more coat and approximately 2 weeks to cure. We're hoping the floor is complete sometime during the week of spring break. Additional netting has been installed in the field house, sky lights are being installed and WDC approved adding window tint to the windows on the south side. Will begin programs at the SportsPlex the week following spring break. The golf simulator is getting more and more use. Facilities/ Projects — Travis Nichols Crews are mainly working on snow removal and general maintenance. Small remodeling job at the Leisure Services office — updating some offices before moving/relocating some staff. Golf and Downtown Area — JB Bolger Crews are mostly moving snow and maintaining equipment. Vieth Construction, at South Hills, has been able to work on the drainage project in between snow storms. They have cleared Hole #15. The next regular Leisure Services Commission Meeting will be held on Tuesday, April 8, 2014 in the board room at the SportsPlex. Motion by Koch-Hoth, seconded by Samec to adjourn. Meeting adjourned at 8:29 AM. Signed this 8th day of April, 2014. CITY OF WATERLOO, IOWA CITY HALL 715 MULBERRY STREET 50703 Today's Date: 4/2212014 last paid date..- Effective Date: 4/21/2014 Employment Date: 4/23/1980 To: City Council Members Re: Notice of Severance Department Waterloo Cultural & Arts Department Job Title/Classification Facilities Manager This is to report that the employment of Mike Guild with the City of Waterloo has been severed by reason of: ❑ Retired Disability Related ❑ No ❑ Yes ❑ Resigned El Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 61 $ 23.27 $ 1,419.47 Vacation -Current 280 $ 23.27 $ 6,515.60 Usable Sick Leave 80 $ 23.27 (x) 25% $ 465.40 Frozen Sick Leave 480 $ 23.27 (x) 60% $ 6,701.76 Personal Hours 24 $ 23.27 $ 558.48 Comp Time Pay $ - Unscheduled Leave Other Pay $ - Total Payment $ 15,660.71 Approved by Human Resources Date LI / Z 'V/ Date Lk\2—g1t Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Council Agenda Date: ❑ Accruals ❑Status ❑-9 Updated 628/11 Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAY VOUCHER A042114 April 17, 2014 Vendor Name Address City & State Peterson Contractors ************************************* Invoice Date Invoice No. 4/17/14 Est # 4 Qty/Unit TOTAL Vendor No. Department: Engineering Grant/Project Code # G.L. Distribution Amount Description $1,292.35 Contact # 803 Est # 4 290-07-7345-2103 $323.09 Lou Henry Hoover Memorial Sculpture Garden 426-07-7345-2103 STP -E -8155-(723)--8V-07 Period Start thru April 17, 2014 Date Approved By An Equal Opportunity/Affirmative Action Employer Lou Henry Hoover Memorial Sculpture Garden Pay Estimate No. 4 STP -E -8155(723)--8V-07 April 16th, 2014 Bid Item Description Unit Contract Qty Completed Quantity PCI Unit Cost PCI Total Cost 1 Clearing and Grubbing UNIT 1.0 1.6 $ 500.00 $ 800.00 2 Excavation, Class 10, Roadway and Borrow CY 162.8 162.8 $ 30.00 $ 4,884.00 3 Topsoil, Strip, Salvage and Spread CY 61.0 61.0 $ 35.00 $ 2,135.00 4 Compaction with Moisture and Density Control CY 122.1 122.1 $ 5.00 $ 610.50 5 Modified Subbase CY 122.1 122.1 $ 35.00 $ 4,273.50 6 Removals, As Per Plan LS 1.0 1.0 $ 10,500.00 $ 10,500.00 7 Sidewalk, PCC, 4" SY 570.0 510.3 $ 32.35 $ 16,508.21 8 Traffic Control LS 1.0 0.67 $ 3,000.00 $ 2,010.00 9 Mobilization LS 1.0 1.0 $ 9,000.00 $ 9,000.00 10 Interpretive Limestone Column on Concrete Footing EACH 3.0 2.3 $ 1,500.00 $ 3,375.00 11 Limestone Benches ((1.5'Hx1.5'Wx4'L) EACH 4.0 0.0 $ 1,500.00 $ - 12 Concrete Base For Existing Sculpture LS 1.0 1.0 $ 4,200.00 $ 4,200.00 13 Concrete Base For New Sculpture LS 1.0 1.0 $ 4,000.00 $ 4,000.00 14 Relocation of Existing Sculpture & Plaques LS 1.0 0.0 $ 2,500.00 $ - 15 Brick Pavers (4"X8" Clay) SF 1462.0 1478.9 $ 10.30 $ 15,232.67 16 Seeding and Fertilizing (Urban) ACRE 0.1 0.5 $ 8,950.00 $ 4,475.00 Peterson Contractors Inc. Date g eta__ �� l( City Woo D e 8 - r /9),i, Pay Estimate Summary Pay Estimate No. Amount 1 $ 44,447.19 2 $ 32,085.16 3 $ 2,216.01 4 $ 1,615.44 Jurnoial = ZSL,uu3.00 minus 2% retainage= $ 1,640.08 Subtotal = $ 80,363.80 Less Previous Pay= $ 78,748.36 Total Amount Due= $ 1,615.44 Prepared by Pauline Closson CITY OF WATERLOO 9002 PAYMENT VOUCHER A042814 April 21, 2014 Batch No. Vendor: 5419 Keyed By: Vendor AECom Department: Engineering Address Grant/Project Code# City & State Invoice Date Invoice # Qty/Unit Amount Description G/L Distribution $ 2,397.72 Gatewell Repair Project - Black Hawk Creek 4/10/14 37431606 & Cedar River City Contract 857 Project start thru 2/14/14 Total $ 2,397.72 Special Instructions: 413-07-5600-2103 ,(fie 2 A-. 1l. '1--} 04/21/14 Submitted BAY Date Approved By: Date An Equal Opportunity/Affirmative Action Employer ACOM Invoice To: Mr. Eric Thorson City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 Invoice Date: April 10, 2014 Project Number: 60313604 Invoice No: 37431606 Your Authorization: Professional Service Agreement Dated December 9, 2013 Gatewell Repair Project - Black Hawk Creek and Cedar River Waterloo, Iowa Progress Billing: February 15, 2014 through April 04, 2014 Classification Hours Amount Senior Professional 5.00 $1,084.60 Project Professional 12.00 $1,885.45 Staff Professional 0.00 $0.00 Professional 0.00 $0.00 CAD/GIS Operator 38.00 $2,595.24 Senior Technician' • 14.00 $1,372.28 Technician 14.00 $1,008.91 Project Support 1.50 $115.95 Direct Expenses $28.00 Total Costs to Date $8,090.43 Less Previous Billing 5,692.71 TOTAL AMOUNT DUE $2,397.72 If 662/7 Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 F.Y. 2013 STREET RECONSTRUCTION PROGRAM - CONTRACT NO. 832 PAY ESTIMATE NO. 16- PAY PERIOD: FEBRUARY 1 - APRIL 14, 2014 CAMPBELL FAIRVIEW BID ITEM DESCRIPTION UNIT ASPRO ALABAR CHARLES ELEVENTH, W. FOREST HAWTHORNE HILLSIDE LAFAYETTE MAYNARD PARK LANE ROSEBUD UNIV. AVE. FR ALLEY ALLEY TOTAL TOTAL UNIT $ QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY $ DIVISION I BASE BID - SECTION I 1 CONSTRUCT, MAINTAIN, REMOVE TEMPORARY ACCESS AND RE SY $59.40 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 125.0 0.0 20.0 0.0 0.0 145.0 $8,613.00 2 MISC. HMA, 3", 1M S 1/2", 60% CR SY $48.50 0.0 0.0 0.0 0.0 0.0 0.0 15.9 0.0 0.0 0.0 363.8 0.0 0.0 379.7 $18,415.45 3 REMOVE AND REPLACE MISC. 7.5" HMA SY $101.25 0.0 0.0 0.0 0.0 0.0 0.0 118.1 0.0 0.0 0.0 95.4 0.0 0.0 213.5 $21,616.88 4 REMOVE AND REPLACE MISC. 6" PCC, C-4 SY $80.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 5 REMOVE AND REPLACE MISC. 4" HMA OVER 6" PCC, M-4 SY $130.85 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 6 REMOVE AND REPLACE MISC. 4.5" HMA OVER 6" PCC, C-4 SY $135.75 0.0 0.0 0.0 0.0 - 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 7 REMOVE AND REPLACE MISC. 4.5" HMA OVER 7" PCC, M-4 SY $135.75 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 8 REMOVE/REPLACE MISC. SEALCOAT W/ 2" HMA SY $42.25 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 9 ACC DRIVEWAY APPROACH TON $165.00 0.0 0.0 0.0 0.0 0.0 0.0 30.0 0.0 0.0 0.0 0.0 0.0 0.0 30.0 $4,950.00 10 DRIVEWAY APPROACH AND S/W, 6" PCC, C-4 SY $44.00 0.0 0.0 0.0 51.4 9.9 0.0 609.0 0.0 28.8 0.0 606.5 0.0 0.0 1,305.6 $57,446.40 11 DRIVEWAY APPROACH AND S/W, 5" PCC, C-4 SY $43.25 0.0 0.0 597.3 266.7 282.6 0.0 68.5 0.0 317.4 188.2 0.0 0.0 0.0 1,720.7 .. $74,420.28 12 SIDEWALK, 4" PCC, C-4 SY $42.00 0.0 0.0 68.2 26.1 87.3 0.0 135.9 0.0 329.9 49.4 0.0 10.0 0.0 706.8 $29 685.60 13 PEDESTRIAN RAMP, PCC SIDEWALK, 6" PCC, C-4 SY $45.40 0.0 0.0 128.8 0.0 46.9 0.0 228.2 0.0 20.0 0.0 0.0 0.0 0.0 423.9 $19,245.06 14 PEDESTRIAN RAMP DETECTABLE WARNING SURFACE SF $34.00 0.0 0.0 188.0 0.0 88.0 0.0 214.0 0.0 26.0 0.0 0.0 0.0 0.0 516.0 $17,544.00 15 MISCELLANEOUS CONCRETE CY $275.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.84 0.00 0.00 0.00 1.84 $506.00 16 CONCRETE PAVEMENT REMOVAL SY $4.25 0.0 0.0 4627.7 1658.0 5149.7 1546.6 11487.3 0.0 4.4 2474.1 9508.5 0.0 0.0 36,456.3 $154,939.28 17 ASPHALT PAVEMENT REMOVAL SY $4.25 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 6528.2 0.0 0.0 0.0 0.0 6,528.2 $27,744.85 18 SIDEWALK AND DRIVEWAY REMOVAL SY $4.25 0.0 0.0 665.6 302.1 348.5 122.7 923.1 0.0 731.0 214.8 604.9 0.0 0.0 3,912.7 $16,628.98 19 SIDEWALK REMOVAL SY $6.00 0.0 0.0 71.3 14.0 55.9 0.0 148.6 0.0 14.8 0.0 2.8 0.0 0.0 307.4 $1,844.40 20 SAW CUT LF $4.25 0.0 0.0 325.0 50.0 95.0 153.0 402.0 0.0 165.0 27.0 903.5 0.0 0.0 2,120.5 $9,012.13 21 GEOGRID SY $4.50 0.0 0.0 1227.0 0.0 0.0 0.0 0.0 0.0 3901.4 0.0 12399.3 0.0 0.0 17,527.7 $78,874.65 22 WOVEN GEOTEXTILE SY $4.50 0.0 0.0 3252.8 0.0 0.0 0.0 0.0 0.0 0.0 2616.6 0.0 0.0 0.0 5,869.4 $26,412.30 23 MODIFIED SUBBASE TON $22.00 0.00 0.00 3434.78 961.99 3448.21 0.00 5219.31 0.00 2293.70 1908.49 7336.36 0.00 0.00 24602.84 $541262.48 24 RECYLED ASPHALT PAVING TON $48.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 25 ROADSTONE, 3/4" TON $48.00 0.00 0.00 2.57 14.47 10.87 0.00 9.42 0.00 0.00 0.00 8.74 0.00 0.00 46.07 $2,211.36 26 DRAIN TILE, 6" LF $9.90 0.0 0.0 1180.0 1204.0 1918.0 0,0 3142.0 0.0 3335.0 1764.0 0.0 0.0 0.0 12,543.0 $124,175.70 27 DRAIN TILE, 4" LF $8.45 0.0 0.0 306.0 0.0 25.0 0.0 890.0 0.0 143.0 0.0 5217.0 0.0 0.0 6,581.0 $55,609.45 28 DRAIN TILE STUB, 4" LF $19.40 0.0 0.0 110.0 95.0 160.0 0.0 135.0 0.0 119.0 135.0 0.0 0.0 0.0 754.0 $14,627.60 29 DRAIN TILE TAP AND COLLAR EACH $200.00 0.0 0.0 0.0 0.0 7.0 0.0 1.0 0.0 3.0 2.0 6.0 0.0 0.0 19.0 $3,800.00 30 RF -19C, INLET OUTLET DETAIL (RODENT GUARD) EACH $105.00 0.0 0.0 4.0 4.0 0.0 0.0 30.0 0.0 17.0 10.0 9.0 0.0 0.0 74.0 $7,770.00 31 CONVERT WATER VALVE MANHOLE TO ROADBOX EACH $510.00 0.0 0.0 2.0 1.0 3.0 0.0 4.0 0.0 0.0 1.0 0.0 0.0 0.0 11.0 $5,610.00 32 WATER SERVICE CORPORATION, 3/4" EACH $49.00 0.0 0.0 0.0 0.0 0.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 $98.00 33 WATER SERVICE CURB STOP, 3/4" EACH $150.00 0.0 0.0 0.0 2.0 1.0 0.0 6.0 0.0 0.0 0.0 0.0 0.0 0.0 9.0 $1,350.00 34 WATER SERVICE PAVE BOX, 3/4" EACH $150.00 0.0 0.0 0.0 2.0 1.0 0.0 6.0 0.0 0.0 0.0 0.0 0.0 0.0 9.0 $1,350.00 35 COPPER WATER SERVICE, 3/4" LF $21.95 0.0 0.0 0.0 30.0 20.0 0.0 97.0 0.0 0.0 0.0 0.0 0.0 0.0 147.0 $3,226.65 36 WATER SERVICE CORPORATION, 1" EACH $52.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 37 WATER SERVICE CURB STOP, 1" EACH $200.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 38 WATER SERVICE PAVE BOX, 1" EACH $200.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 39 COPPER WATER SERVICE, 1" LF $23.50 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 40 WATER SERVICE KILL EACH $375.00 0.0 0.0 1.0 0.0 0.0 0.0 13.0 0.0 0.0 1.0 0.0 0.0 0.0 15.0 $5,625.00 41 WATER SERVICE TAP, 3/4" OR 1" EACH $110.00 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $110.00 42 LOWER WATER SERVICE, 3/4" OR 1" EACH $750.00 • 0.0 0.0 0.0 0.0 0.0 0.0 3.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 $2,250.00 43 UNDERGROUND INVESTIGATION -WATER EACH $325.00 0.0 0.0 1.0 0.0 12.0 0.0 3.0 0.0 1.0 0.0 0.0 0.0 0.0 17.0 $5,525.00 6001 RENEW WATER SERVICE - 627 BALTIMORE ST. LS $4,950.00 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $4,950.00 44 TOPSOIL, 4" SY $16.75 0.0 0.0 256.9 143.5 744.5 0.0 949.5 0.0 1303.2 553.8 820.0 0.0 0.0 4,771.4 $79,920.95 45 HYDROSEED SY $3.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 6030.2 0.0 0.0 0.0 0.0 6,030.2 $18,090.60 46 TOPSOIL REMOVAL FROM PARKING, EARTHWORK SY $10.40 0.0 0.0 0.0 0.0 0.0 0.0 1426.9 0.0 0.0 0.0 0.0 0.0 0.0 1,426.9 $14,839.76 47 CONSTRUCTION SURVEY LS $58,000.00 0.0000 0.0000 0.0770 0.0410 0.0950 0.0300 0.1980 0.0000 0.1670 0.0680 0.0900 0.0230 0.0180 0.8070 $46,806.00 48 TRAFFIC CONTROL LS $55,000.00 0.0000 0.0000 0.1000 0.0400 0.0500 0.0250 0.2100 0.0000 0.2000 0.0500 0.1500 0.0000 0.0000 0.8250 $45,375.00 49 DETOUR ROUTE - W. 11th ST. LS $3,000.00 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $3,000.00 50 DETOUR ROUTE - LAFAYETTE ST. LS $3,000.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 $3,000.00 51 DETOUR ROUTE - PARK LANE LS $1,500.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 1.0 $1,500.00 52 PAINTED PAVEMENT MARKING, WATER BASED STA $50.00 0.000 0.000 0.000 0.000 0.000 0.000 66.825 0.000 0.000 0.000 3.230 0.000 0.000 70.055 $3,502.75 53 PAVEMENT MARKING, SYMBOL OR LEGEND EACH $260.00 0.0 0.0 0.0 0.0 0.0 0.0 12.0 0.0 0.0 0.0 1.0 0.0 0.0 13.0 $3,380.00 53A CLEARING AND GRUBBING UNITS $50.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 146.5 0.0 0.0 0.0 0.0 146.5 $7,325.00 53B ROLLED EROSION CONTROL PRODUCT S.Y. $4.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 67.0 0.0 0.0 0.0 0.0 67.0 $268.00 TOTAL BASE BID - DIVISION I SECTION I $1,574,458.54 Page - 1 -.Y. 2013 STREET RECONSTRUCTION PROGRAM - CONTRACT NO. 832 PAY ESTIMATE NO. 16- PAY PERIOD: FEBRUARY 1 - APRIL 14, 2014 • I CAMPBELL FAIRVIEW UNIT ASPRO ALABAR CHARLES ELEVENTH, W. FOREST HAWTHORNE HILLSIDE LAFAYETTE MAYNARD PARK LANE ROSEBUD UNIV. AVE. FR ALLEY ALLEY TOTAL TOTAL DIVISION I BASE BID - SECTION II UNIT $ QTY QTY QTY QTY QTY QTY QTY Ow QTY QTY QTY QTY On' OP( $ 54 STORM SEWER, 2000D, 30" LF $67.05 0.0 0.0 0.0 0.0 0.0 0.0_ 343.0 0.0 0.0 0.0 0.0 0.0 0.0 343.0 $22,998.15 55 STORM SEWER, 2000D, 24" LF $54.55 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0_ $0.00 56 STORM SEWER, 2000D, 21" LF $49.70 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 57 STORM SEWER, 2000D, 18" LF $40.70 0.0 0.0 0.0 118.0 5.0 0.0 515.0 0.0 0.0 36.0 0.0 0.0 0.0 674.0 $27 431.80 58 STORM SEWER, 20000, 15" LF $36.65 0.0 0.0 0.0 18.0 47.0 0.0 239.5 0.0 35.0 23.0 8.5 0.0 0.0 371.0 $13,597.15 59 STORM SEWER, 2000D, 12" LF $35.15 0.0 0.0 24.0 0.0 142.0 0.0 598.0 0.0 115.5 252.0 14.0 0.0 0.0 1,145.5 $40,264.33 60 STORM SEWER, 20000, 36" x 23" ARCH LF $86.75 0.0 0.0 0.0 0.0 0.0 0.0 476.0 0.0 0.0 0.0 0.0 0.0 0.0 476.0 $41,293.00 61 STORM SEWER, TRUSS, 8" LF $36.05 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 62 STORM MANHOLE, TYPE A, 48" EACH $3,595.00 0.0 0.0 '0.0 1.0 4.0 0.0 3.0 0.0 0.0 1.0 0.0 0.0 0.0 9.0 $32,355.00 63 STORM MANHOLE, TYPE A, 72" EACH $6,500.00 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $6 500.00 64 SW -402 RECTANGULAR STORM MANHOLE EACH $4,500.00 0.0 0.0 0.0 0.0 4.0 0.0 4.0 0.0 0.0 0.0 0.0 0.0 0.0 8.0 $36,000.00 65 SW -402 RECTANGULAR STORM MANHOLE, MODIFIED EACH $4,500.00 0.0 0.0 0.0 0.0 0.0 0.0 2.0 0.0 0.0 2.0 0.0 0.0 0.0 4.0 $18,000.00 66 SW -507 SINGLE OPEN -THROAT CURB INTAKE, SMALL BOX EACH $3,575.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 0.0 0.0 0.0 3.0 $10 725.00 67 SW -509 DOUBLE OPEN -THROAT CURB INTAKE, SMALL BOX EACH $4,500.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 68 SW -512 CIRCULAR AREA INTAKE CASE 1, WITH SW -604 TYPE 9 EACH $1,900.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 0.0 0.0 0.0 0.0 3.0- $5,700.00 69 RCB, PRECAST, 7' X 3' LF $439.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1567.0 0.0 0.0 0.0 0.0 1,567.0 $687,913.00 70 RCB, PRECAST, 7' X 4' LF $492.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 661.0 0.0 0.0 0.0 0.0 661.0 $325,212.00 71 WING WALL CUT OUT FOR 7'X4' RCB LS $5,000.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 1.0 $5,000.00 72 STORM MANHOLE ACCESS INTO RCB EACH $1,675.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 7.0 0.0 0.0 0.0 0.0 7.0 $11,725.00 73 REMOVE EXISTING STRUCTURE EACH $525.00 0.0 0.0 2.0 3.0 0.0 0.0 7.0 0.0 6.0 7.0 3.0 0.0 0.0 28.0 $14 700.00 74 REMOVE STORM SEWER PIPE LESS THAN 36" LF $9.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 75 REMOVE STORM SEWER PIPE, 42" LF $20.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 80.0 0.0 0.0 0.0 0.0 80.0 $1,600.00 76 TYPE E -1-C INLET EACH $2,200.00 0.0 0.0 0.0 0.0 2.0 0.0 15.0 0.0 0.0 1.0 2.0 0.0 0.0 20.0 $44,000.00 77 TYPE E -2-C INLET EACH $3,095.00 0.0 0.0 2.0 2.0 0.0 0.0 1.0 0.0 3.0 3.0 3.0 0.0 0.0 14.0 $43,330.00 78 TYPE E -1-C INLET, USE EXISTING CASTING EACH $1,800.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 79 TYPE E -2-C INLET, USE EXISTING CASTING EACH $2,895.00 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 4.0 0.0 0.0 0.0 0.0 5.0 $14,475.00 80 REM/REPL INLET BOXOUT, E -1-C EACH $1,006.00 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 3.0 0.0 0.0 4.0 $4,024.00 81 REM/REPL INLET BOXOUT & TOP, MODIFIED E -1-C EACH $2,950.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 82 REM/REPL INSERT AND TOP, RA -3 EACH $2,450.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 0.0 0.0 2.0 $4,900.00 83 REM/REPL INSERT AND TOP, K-1 EACH $2,875.00 0.0 0.0 0.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 $5,750.00 84 REM/REPL INSERT AND TOP, K-2 EACH $3,225.00 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $3,225.00 85 REM/REPL INSERT AND TOP, K-3 EACH $3,600.00 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $3,600.00 86 TAP AND COLLAR STRUCTURE OR PIPE EACH $1,275.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 0.0 0.0 0.0 0.0 3.0 $3,825.00 87 INSULATE EXISTING COPPER WATER SERVICE EACH $200.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 88 SLOPE PROTECTION, PCC, 6" SY $59.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 24.5 0.0 0.0 0.0 0.0 24.5 $1,445.50 89 STORM WATER PROTECTION FOR STRUCTURES , EACH $332.88 0.0 0.0 2.0 4.0 0.0 0.0 24.0 0.0 6.0 3.0 6.0 0.0 0.0 45.0 $14,979.60 2001 LOWER 6" WATER MAIN EACH $4,838.35 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 1.0 $4,838.35 TOTAL BASE BID - DIVISION I SECTION II $1,449,406.88 CAMPBELL FAIRVIEW BID ITEM DESCRIPTION UNIT ASPRO ALABAR CHARLES ELEVENTH, W. FOREST HAWTHORNE HILLSIDE LAFAYETTE MAYNARD PARK LANE ROSEBUD UNIV. AVE. FR ALLEY ALLEY TOTAL TOTAL DIVISION I BASE BID - SECTION III UNIT $ QTY QTY QTY QTY QTY QTY QTY WY QTY QTY OTY QTY On' QTY $ 90 RECONSTRUCT SANITARY SEWER, 36" LF $165.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 91 RECONSTRUCT SANITARY SEWER, 30" LF $150.00 0.0 0.0 0.0 0.0 0.0 0.0 78.0 0.0 0.0 0.0 0.0 0.0 0.0 78.0 $11,700.00 92 RECONSTRUCT SANITARY SEWER, 15" LF $78.00 0.0 0.0 0.0 0.0 0.0 0.0 446.0 0.0 0.0 0.0 0.0 0.0 0.0 446.0 $34,788.00 93 RECONSTRUCT SANITARY SEWER, 12" LF $69.00 0.0 0.0 0.0 0.0 710.0 0.0 474.0 0.0 0.0 0.0 _ 0.0 0.0 0.0 1,184.0 $81,696.00 94 RECONSTRUCT SANITARY SEWER, 10" LF $65.00 0.0 0.0 0.0 0.0 647.0 0.0 763.5 0.0 0.0 39.0 0.0 0.0 0.0 1,449.5 $94,217.50 95 RECONSTRUCT SANITARY SEWER, 8" LF $55.00 0.0 0.0 1396.5 459.0 0.0 0.0 580.5 0.0 0.0 784.0 0.0 0.0 0.0 3,220.0 $177,100.00 96 REMOVE AND REPLACE SANITARY SEWER, 8" LF $65.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 29.0 0.0 0.0 0.0 0.0 29.0 $1,885.00 97 SANITARY SEWER SERVICE, 6" LF $44.50 0.0 0.0 660.5 269.0 929.0 0.0 943.0 0.0 137.0 466.5 0.0 0.0 0.0 3,405.0 $151,522.50 98 STANDARD SANITARY MANHOLE, 48" EACH $4,350.00 0.0 0.0 4.0 2.0 3.0 0.0 7.0 0.0 0.0 3.0 0.0 0.0 0.0 19.0 $82,650.00 98A STANDARD SANITARY DROP MANHOLE, 48" EACH $4,550.00 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $4,550.00 99 STANDARD SANITARY DROP MANHOLE, 60" EACH $6,300.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 99A STANDARD SANITARY MANHOLE, 60" EACH $5,825.00 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $5,825.00 100 REMOVE EXISTING STRUCTURE, SANITARY MANHOLE EACH $650.00 0.0 0.0 5.0 2.0 3.0 0.0 10.0 0.0 0.0 3.0 0.0 0.0 0.0 23.0 $14,950.00 101 TRACE SANITARY SEWER SERVICE EACH $400.00 0.0 0.0 0.0 0.0 4.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 6.0 $2,400.00 102 DYE TEST INVESTIGATION EACH_ $175.00 0.0 0.0 1.0 1.0 5.0 0.0 5.0 0.0 2.0 2.0 0.0 0.0 0.0 16.0 $2,800.00 103 UNDERGROUND INVESTIGATION -SANITARY EACH $410.00 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $410.00 1001 SANITARY SEWER SERVICE, 8", C-900, W/ COLLAR REMOVAL EACH $2,871.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 1.0 $2,871.00 1002 SANITARY SEWER SERVICE, 8", C-900 SLEEVE EACH $176.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 7.0 0.0 0.0 0.0 0.0 7.0 $1,232.00 1003 SANITARY SEWER SERVICE, 4", SDR 23.5, RELOCATE EACH $1,328.63 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 1.0 $1,328.63 1004 TEMPORARY SANITARY STORM CONNECTION EACH $701.80 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $701.80 3001 LOWER EXISTING 8" SANITARY SEWER MAIN EACH $2,589.87 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 0.0 0.0 0.0 0.0 2.0 $5,179.74 TOTAL BASE BID - DIVISION I SECTION III D..e_'f $677,807.17 F.Y. 2013 STREET RECONSTRUCTION PROGRAM - CONTRACT NO. 832 PAY ESTIMATE NO. 16- PAY PERIOD: FEBRUARY 1 - APRIL 14, 2014 CAMPBELL FAIRVIEW UNIT ASPRO ALABAR CHARLES ELEVENTH, W. FOREST HAWTHORNE HILLSIDE LAFAYETTE MAYNARD PARK LANE ROSEBUD UNIV. AVE. FR ALLEY ALLEY TOTAL DIVISION I BASE BID - SECTION IV - STORM SEWER IN ALLEYS UNIT $ QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY 104 SAWING LF $4.25 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 38.6 0.0 38.6 $164.05 105 SIDEWALK AND DRIVEWAY REMOVAL SY $6.00 0.0 0.0 0.0 0.0 0.0 0.0 _ 0 0 0.0 0.0 0.0 0.0 39.8 0.0 39.8 $238.80 106 REMOVE AND REPLACE MISC. 3" HMA OVER 6" PCC, M-4 SY $125.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 21.3 0.0 21.3 $2 662.50 107 ALLEY OR DRIVEWAY APPROACH AND S/W, 6" PCC, C-4 SY $90.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 35.0 0.0 35.0 $3,150.00 108 STORM MANHOLE, TYPE A, 48" EACH $3,595.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 _ 0.0 0.0 0.0 1.0 0.0 1.0 $3,595.00 109 SW -511 RECTANGULAR AREA INTAKE EACH $2,500.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 1.0 2.0 $5,000.00 110 STORM SEWER, 2000D, 12" LF $35.95 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 183.0 128.0 311.0 $11,180.45 111 EXCAVATION/GRADING SY $8.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 137.6 130.0 267.6 $2,140.80 112 RECYLED ASPHALT PAVING TON $48.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 39.66 7.77 47.43 $2,276.64 113 TRAFFIC CONTROL LS $1,500.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.5 0.5 1.0 $1,500.00 TOTAL BASE BID - DIVISION I SECTION IV $31,908.24 TOTAL BASE BID $3,733,580.82 CAMPBELL FAIRVIEW BID ITEM DESCRIPTION UNIT ASPRO ALABAR CHARLES ELEVENTH, W. FOREST HAWTHORNE HILLSIDE LAFAYETTE MAYNARD PARK LANE ROSEBUD UNIV. AVE. FR ALLEY ALLEY TOTAL TOTAL ALTERNATE A UNIT $ QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY $ 1A 2", HMA 1M S 1/2", 60% CR SY $10.70 0.0 0.0 0.0 1392.7 4532.0 0.0 0.0 0.0 0.0 2065.3 0.0 0.0 0.0 7,990.0 $85,493.00 2A 2 1/2", HMA 1M 13/4", 60% CR SY $11.50 0.0 0.0 0.0 1392.7 4532.0 0.0 0.0 0.0 0.0 2065.3 0.0 0.0 0.0 7,990.0 $91,885.00 3A 3", HMA 1M B 3/4", 60% CR SY $13.55 0.0 0.0 0.0 1397.2 4532.0 0.0 0.0 0.0 0.0 2065.3 0.0 0.0 0.0 7,994.5 $108,325.48 4A 2", HMA 3M S 1/2", 75% CR SY $10.75 0.0 0.0 3906.0 0.0 0.0 0.0 8946.4 _ 0.0 5011.9 0.0 8348.2 0.0 0.0 26,212.5 $281,784.38 5A 4", HMA 3M I 3/4", 75% CR SY $18.95 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 5701.9 0.0 8348.2 0.0 0.0 14,050.1 $266,249.40 6A 5 1/2", HMA 3M I 3/4", 75% CR SY $25.85 0.0 0.0 3906.0 0.0 0.0 0.0 8946.4 0.0 0.0 0.0 0.0 0.0 0.0 12,852.4 $332,234.54 7A 3", HMA 3M B 3/4", 75% CR SY $13.60 0.0 0.0 3906.0 0.0 0.0 0.0 8946.4 0.0 5701.9 0.0 8348.2 0.0 0.0 26,902.5 $365,874.00 8A CURB AND GUTTER, PCC, C-4, 24" WIDE, 7 1/2" THICK LF $12.75 0.0 0.0 0.0 1177.0 2721.0 0.0 0.0 0.0 0.0 1778.0 0.0 0.0 0.0 5,676.0 $72,369.00 9A CURB AND GUTTER, PCC, C-4, 24" WIDE, 9" THICK LF $14.25 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2351.0 0.0 4480.5 0.0 0.0 6,831.5 $97,348.88 10A CURB AND GUTTER, PCC, C-4, 24" WIDE, 10.5" THICK LF $15.50 0.0 0.0 2813.0 0.0 0.0 0.0 4286.0 0.0 0.0 0.0 0.0 0.0 0.0 7,099.0 $110,034.50 11A COLD WEATHER CONCRETE PROTECTION SY $3.60 0.0 0.0 484.7 605.8 317.2 0.0 333.3 0.0 401.2 0.0 0.0 66.3 0.0 2,208.5 $7,950.60 12A LINSEED OIL TREATMENT SY $4.00 0.0 0.0 273.8 261.6 185.8 0.0 70.2 0.0 475.3 0.0 0.0 0.0 0.0 1,266.7 $5,066.80 13A PAVEMENT SAMPLES AND TESTING LS $3,500.00 0.00 0.00 0.10 0.04 0.05 0.00 0.16 0.00 0.20 0.05 0.15 0.00 0.00 0.75 $2,625.00 14A EXCAVATION CY $10.50 0.0 0.0 1034.0 855.5 1260.1 0.0 2857.5 0.0 2788.5 937.1 3149.8 0.0 0.0 12,882.5 $135,266.25 TOTAL ALTERNATE A $1,962,506.81 DIVISION II- WATER MAIN ASPRO QTY QTY TOTAL ITEM DESCRIPTION UNIT UNIT $ THIS EST PREVIOUS QTY TO DATE TOTAL COST 1 AWWA Standard C909 PVC, 6 inch dia L.F. $42.50 0.0 0.0 0.0 $0.00 2 Ductile iron water main, 6 -inch dia., Class 52 L.F. $52.50 0.0 550.0 550.0 $28,875.00 3 Ductile iron water main removal L.F. $11.00 0.0 140.0 140.0 $1,540.00 4 Tapping sleeve, valve and box, 6 on 6 inch dia. EACH $3,695.00 0.0 1.0 1.0 $3,695.00 5 Tapping sleeve, valve and box, 12 on 6 inch dia. EACH $3,895.00 0.0 1.0 1.0 $3,895.00 6 Gate valve and box, 6 -inch dia. EACH $1,555.00 0.0 0.0 0.0 $0.00 7 Gate valve and box, 4 -inch dia. EACH $1,370.00 0.0 0.0 0.0 $0.00 8 Cross, 6 inch x 6 inch dia. EACH $500.00 0.0 0.0 0.0 $0.00 9 Tee, 6 -inch X 6 -inch dia. EACH $360.00 0.0 0.0 0.0 $0.00 10 Bend, 6 -inch dia., any degree EACH $230.00 0.0 8.0 8.0 $1,840.00 11 Sleeve, 6 -inch dia. EACH $250.00 0.0 2.0 2.0 $500.00 12 Reducer, 8 inch x 4 inch dia EACH $300.00 0.0 0.0 0.0 $0.00 13 Me•alu•s, 6 -inch dia. EACH $130.00 0.0 13.0 13.0 $1,690.00 14 Cap or Plug, 6 -inch dia. EACH $180.00 0.0 0.0 0.0 $0.00 15 Install and remove plug with 2 inch corp. for flushing EACH $575.00 0.0 0.0 0.0 $0.00 16 Concrete blocking EACH $355.00 0.0 5.0 5.0 $1,775.00 17 Hydrant removal EACH $700.00 0.0 0.0 0.0 $0.00 18 Hydrant assembly EACH $4,795.00 0.0 1.0 1.0 $4,795.00 19 Temporary PVC water main L.F. $20.65 0.0 0.0 0.0 $0.00 20 Removal of temporary PVC surface water main EACH $1,545.00 0.0 0.0 0.0 $0.00 connections to ductile iron water main 21 3/4" Short side water service EACH $1,150.00 0.0 2.0 2.0 $2,300.00 22 3/4" Long side water service EACH $1,750.00 0.0 0.0 0.0 $0.00 23 1" Short side water service EACH $1,500.00 0.0 0.0 0.0 $0.00 24 1" Long side water service EACH $2,250.00 0.0 0.0 0.0 $0.00 25 1 1/2" Short side water service EACH $2,000.00 0.0 0.0 0.0 $0.00 26 Traffic control-Ansborough at Univ Av. Fr. Rd. LS $2,500.00 0.0 1.0 1.0 $2,500.00 27 Pavement Rem. And Repl: Ansborough at Univ. Av. Fr. Rd. SY $100.00 0.0 79.0 79.0 $7,900.00 TOTAL DIVISION II $61,305.00 28 Traffic control -Wisner and W. 6th LS $1,000.00 0.0 0.0 0.0 $0.00 LESS 5% RETAINAGE $3,065.25 29 Pavement Rem. And Repl.-Wisner and W. 6th SY $100.00 0.0 0.0 0.0 $0.00 SUBTOTAL I $58,239.75 30 Hydroseed- Wisner, W. 6th, Loretta and Easley SY $3.00 0.0 0.0 0.0 $0.00 LESS AMOUNT PREVIOUSLY PAID $58,239.75 31 FtagtEcleari Asphalt Paving TON $48.00 0.0 0.0 0.0 $0.00 AMOUNT DUE THIS ESTIMATE $0.00 TOTAL DIVISION II $61,305.00 F.Y. 2013 STREET RECONSTRUCTION PROGRAM — CONTRACT NO. 832 PAY ESTIMATE NO. 16- PAY PERIOD: FEBRUARY 1 -APRIL 14, 2014 1 DIVISION I TOTAL BASE BID SECTIONS I AND H + ALTERNATE A DIVISION II (WATER MAIN) $4,986,372.22 $61,305.00 $5,047 677.22 $500,000.00 $4,547,677.22 DIVISION I TOTAL BASE BID SECTIONS I AND II + ALTERNATE A + DIVISION II LESS BID ITEMS 69-72 (STORM WATER FEE UP TO 5500.000.00) • SUBTOTAL LESS 5% RETAINAGE ON BASE BID SECTIONS I AND II + ALTERNATE A SUBTOTAL $227,363.86 LESS AMOUNT PREVIOUSLY PAID $4 320 293.36 $4,208,822.78 AMOUNT DUE THIS ESTIMATE FROM LOCAL OPTION FUNDS $111,470.58 DIVISION I SECTION II BID ITEMS 69-72 (STORM WATER FEE UP TO $500,000) LESS 5% RETAINAGE ON BID ITEMS 69-72 (UP TO $25,000.00) $500,000.00 SUBTOTAL (UP TO $475,000.00) $25,000.00 1 LESS AMOUNT PREVIOUSLY PAID $475.000.00 'AMOUNT DUE THIS ESTIMATE FROM STORM WATER FEE FUNDS $475,000.00 $0.00 DIVISION I SECTION III LESS 5% RETAINAGE $$33.807.17 SUBTOTAL $33,890.36 LESS AMOUNT PREVIOUSLY PAID $643,916.81 AMOUNT DUE THIS ESTIMATE FROM SEWER FUNDS $600,355.64 $43,561.18 DIVISION I SECTION IV 1 LESS 5% RETAINAGE $31 908.24 SUBTOTAL $1,595.41 $30,312.63 $30,312.83 LESS AMOUNT PREVIOUSLY PAID AMOUNT DUE THIS ESTIMATE FROM STORM SEWER BOND FUNDS ASPRO $0.00 CHANGE ORDER NO. 5 - SPORTS PLEX UNIT UNIT $ QTY 1 COST 5001 CONCRETE PAVING REMOVAL SY $4.25 1268.40 $5,390.70 5002 )SIDEWALK REMOVAL SY $4.25 66.40 $282.20 5003 1SAWCUT LF $4.25 90.00 $382.50 5004 REMOVE EXISTING STRUCTURE EACH $528.00 2.0 $1 056.00 TOTAL CHANGE ORDER NO. 5 1 $7,111.40 AMOUNT DUE THIS ESTIMATE FROM BOND FUNDS (NO RETAINAGE)$0.00 -1 / ,1 ' . /�/-....•,/1-' ii'! ,' / , APPR I SP' i, INC ' I 1..1_, : [DIARIES D E BI Sl CI IAPPR,� a S� ,',► •1 U-0 WA ATE Page - 4 Prepared by: Pauline C CITY OF WATERLOO PAYMENT VOUCHER April 21, 2014 Vendor Address City & State Invoice Date 04/18/14 Special Instructions: Su mitted By Aspro ************************************* Invoice No. 16 Qty/Unit Total Vendor 82 Batch No. Keyed By: Engineering Department Grant/Project Code # Amount Description Contract 832 Est No.13 $111,470.58 F.Y. 2013 Street Reconstruction Program 0.00 Storm Water Fee Funds 43,561.18 Sewer Funds - Storm Sewer Bond Funds - Change Order # 5 Sport Plex $155,031.76 4/21/14 Date Approved By: 9002 A042814 G/L Distribution 205-07-7500-2165 521-07-5300-2162 520-14-5200-2163 411-07-5300-2162 413-08-5150-1396 Prepared by Pauline Closson CITY OF WATERLOO 9002 PAYMENT VOUCHER A032414 April 21, 2014 Vendor Cramer & Associates Address City & State Batch No. Vendor: 5419 Keyed By: Department: Engineering Grant/Project Code# Invoice Date Invoice # Qty/Unit Amount Description GL Distribution 4/17/14 Est # 1 $ 100,925.15 F.Y. 2014 Bridge Deck Repair & Overlay 205-07-7830-2161 Est #1 Total $ 100,925.15 Special Instructions: .1(14-114 1 04/21/14 Submitted E3y Date Approved E Date An Equal Opportunity/Affirmative Action Employer 4/17/2014 2 of 2 777EST01.xlsx F.Y 2014 BRIDGE DECK REPAIR AND OVERLAY CONTRACT NO. 777 PAY ESTIMATE NO. 1 PAY PERIOD: March 31- April 15, 2014 ALTERNATE A OPTION 2 25.2 DECK OVERLAY (CLASS HPC -O PCC) SY 7090.4 $40.00 0.0 0.0 0.0 $0.00 26.2 BRIDGE APPROACH OVERLAY (CLASS HPC -O PCC) SY 190.1 $40.00 0.0 0.0 0.0 $0.00 TOTAL ALTERNATE A $0.00 TOTAL BASE + ALTERNATE A OPTION 2 $106,237.00 LESS 5% RETAINAGE $5,311.85 SUBTOTAL $100,925.15 LESS AMOUNT PREVIOUSLY PAID $0.00 AMOUNT DUE THIS ESTIMATE $100,925.15 APPROVED BY: ORIGINAL CONTRACT AMT $1,163,182.55 % COMPLETE 9.1 NOTE: CONTRACTOR HAS WAIVED REVIEW OF PARTIAL PAYMENTS UNTIL FINAL ESTIMATE CRAMER & ASSOCIATES DATE 7. / / `4 Ii► ¢ TY OF WATEO / ATE 4/17/2014 2 of 2 777EST01.xlsx 4/17/2014 1 of 2 777EST01.xlsx F.Y 2014 BRIDGE DECK REPAIR AND OVERLAY CONTRACT NO. 777 PAY ESTIMATE NO. 1 PAY PERIOD: March 31 - April 15, 2014 TOTAL CRAMER QTY THIS QTY QTY COST ITEM NO. DESCRIPTION UNIT PLAN QTY UNIT COST EST PREVIOUS TOTAL TOTAL 1 REMOVALS LS 1 $72,000.00 0 0.0 0.0 $0.00 2 STRUCTURAL CONCRETE, MISCELLANEOUS CY 25.5 $1,900.00 0 0.0 0.0 $0.00 3 REINFORCING STEEL, EPDXY COATED LB 450 $2.00 0 0.0 0.0 $0.00 4 DECK REPAIR, CLASS A . SY 905 $170.00 200 0.0 200.0 $34,000.00 5 DECK REPAIR, CLASS B SY 90.5 $300.00 0 0.0 0.0 $0.00 6 STEEL EXTRUSION JOINT WITH NEOPRENE LF 312 $140.00 0 0.0 0.0 $0.00 7 NEOPRENE GLAND INSTALLATION AND TESTING LF 312 $35.00 0 0.0 0.0 $0.00 8 CONCRETE REPAIR SF _ 309 $115.00 0 0.0 0.0 $0.00 9 FURNISH TEMPORARY BARRIER RAIL LF 2450 $4.50 2256 0.0 2256.0 $10,152.00 10 INSTALL TEMPORARY BARRIER RAIL LF 4900 $2.50 2256 0.0 2256.0 $5,640.00 11 TEMPORARY CRASH CUSHION, FURNISH AND INSTALL EACH 6_ $900.00 3 0.0 3.0 $2,700.00 12 BRIDGE APPROACH, RK -25 SY 1303.4 $190.00 0 0.0 0.0 $0.00 13 STANDARD NON REINFORCED PAVING, PCC, 7 INCH, C-4 SY 30 $100.00 0 0.0 0.0 $0.00 14 LONGITUDINAL GROOVING IN CONCRETE SY 7747.7 $1.50 0 0.0 0.0 $0.00 15 REMOVAL OF PAVEMENT SY 1333.4 $15.00 0 0.0 0.0 $0.00 16 BARRIER RAIL, RE -46 LF 50 $160.00 0 0.0 0.0 $0.00 17 SIDEWALK REMOVAL SY 77 $2.00 0 0.0 0.0 $0.00 18 SIDEWALK, PCC, 6 INCH SY 77 $50.00 0 0.0 0.0 $0.00 19 DETECTABLE WARNING SURFACE SF 24 $70.00 0 0.0 0.0 $0.00 20 BRIDGE RAIL REPAIR - CONGER STREET BRIDGES LS 1 $11,000.00 0 0.0 0.0 $0.00 21 RESET RAIL POST AND STRAIGHTEN RAIL LS 1 $5,000.00 0 0.0 0.0 $0.00 22 PAVEMENT MARKINGS STA 35 $110.00 0 0.0 0.0 $0.00 23 MOBILIZATION _ LS 1 $110,000.00 0.25 0.0 0.25 $27,500.00 24 TRAFFIC CONTROL LS 1 $25,000.00 0.5 0.0 0.5 $12,500.00 1001 REMOVE AND REPLACE MEDIAN, 8"PCC, M-4 SY 75 $140.00 75 0.0 75.0 $10,500.00 1002 TRAFFIC CONTROL - MEDIAN CROSSOVER LS 1 $2,007.50 1 0.0 1.0 $2,007.50 1003 PAVEMENT MARKINGS REMOVED STA 12.5 $99.00 12.5 0.0 12.5 $1,237.50 TOTAL BASE BID $106,237.00 4/17/2014 1 of 2 777EST01.xlsx Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A040714 Vendor 1220 April 21, 2014 Vendor Name Ritland+Kuiper Address City & State Batch # Keyed By: Department: Engineering Grant/Project Code # Invoice Date Invoice No. Qty/Unit Amount Description G.L. Distribution 4/3/14 Inv # 2 Special Instructions U.S. Hwy 63 Franklin -Newell Corridor Est # 2 $8,350.00 Enhancements NHSX-063-6(75)--3H-07 3/1 - 3/31/14 TOTAL 8,350.00 4/21/14 100% City bond money 411-07-7500-2103 Date Approved By Date An Equal Opportunity/Affirmative Action Employer RITLAND+KUIPER LANDSCAPE ARCHITECTS April 3, 2014 Jeff Bales, Associate Engineer Engineering Department City of Waterloo 715 Mulberry Street Waterloo, Iowa 50701 INVOICE No. 2 RE: U.S. Highway 63 Franklin -Newell Corridor Enhancements Iowa DOT Project No. NHSX-063-6(75)--3H-07 Waterloo, Iowa Summary of Fees for Invoice No. 2 RITLAND+KUIPER Landscape Architects Services performed from 03/01/14 — 03/31/14 Ritland — 2.5 hours @ $110.00/hr Kuiper — 95 hours @ $85/hr $ 275.00 $ 8,075.00 RKLA Subtotal Total Billing Invoiced for Project to Date Less Previous Billing Total Amount Due Total Billing Due for Invoice No. 2 Thank you, Craig Ritland, FASLA $ 8,350.00 $ 9,250.00 - $ 900.00 $ 8,350.00 $ 8,350.00 CITY ENGifI r WATERLOO, IA RITLAND+KUIPER LANDSCAPE ARCHITECTS 501 SYCAMORE STREET • MEZZANINE A • WATERLOO, IOWA 50703 • PHONE 319.233.8090 • FAx 319.233.9772 • www.ritlandkuiper.com Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A040714 Vendor 1220 April 21, 2014 Vendor Name Ritland+Kuiper Address City & State ************************************* Batch # Keyed By: Department: Engineering Grant/Project Code # Invoice Date Invoice No. Qty/Unit Amount Description G.L. Distribution U.S. Hwy 63 Franklin -Newell Corridor Est # 2 4/3/14 Inv # 2 $8,350.00 Enhancements NHSX-063-6(75)--3H-07 3/1 - 3/31/14 Special Instructions Submitted y (6-14-1n/Lf TOTAL 8,350.00 4/21/14 100% City bond money 411-07-7500-2103 Date Approved By Date An Equal Opportunity/Affirmative Action Employer RITLAND+KUIPER LANDSCAPE ARCHITECTS April 3, 2014 Jeff Bales, Associate Engineer Engineering Department City of Waterloo 715 Mulberry Street Waterloo, Iowa 50701 INVOICE No. 2 RE: U.S. Highway 63 Franklin -Newell Corridor Enhancements Iowa DOT Project No. NHSX-063-6(75)--3H-07 Waterloo, Iowa Summary of Fees for Invoice No. 2 RITLAND+KUIPER Landscape Architects Services performed from 03/01/14 — 03/31/14 Ritland — 2.5 hours @ $110.00/hr Kuiper — 95 hours @ $85/hr $ 275.00 $ 8,075.00 RKLA Subtotal Total Billing Invoiced for Project to Date Less Previous Billing Total Amount Due Total Billing Due for Invoice No. 2 Thank you, Craig Ritland, FASLA $ 8,350.00 $ 9,250.00 - $ 900.00 $ 8,350.00 $ 8,350.00 l CITY EN -`N ERS MERLOO, I RITLAND+KUIPER LANDSCAPE ARCHITECTS 501 SYCAMORE STREET • MEZZANINE A • WATERLOO, IOWA 50703 • PHONE 319.233.8090 • FAx 319.233.9772 • www.ritlandkuiper.com Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A042814 April 21, 2014 Vendor Name INRCOG Address 229 Park Avenue City & State Waterloo, IA 50703 Invoice Date ************************************* Department Engineering Grant/Project Code # 07LTF 5007 Invoice No. Qty/Unit Amount Description G.L. Distribution Administrative Services Com 4/9/14 17015 $971.57 EDA Commericail Lift Station EDA 290-07-5300-2103 4/9/14 17015 $1,317.60 CDBG Commercial Lift Station CDBG 290-07-5300-2103 4/9/14 17014 $1,820.86 CDBG Residential Lift Station CDBG 290-07-5300-2103 March expenses Spe ial Instruc .ons J Su mitted By TOTAL 4,110.03 4/21/14 Date Approved By Date An Equal Opportunity/Affirmative Action Employer 0544) (to INRCOG Iowa Northland Regional Council Of Governments Sold To: Waterloo City Hall 715 Mulberry Street Waterloo, IA 50703 Iowa Northland Regional Council of Govts 229 E Park Ave Waterloo, IA50703 Phone: 319 235-0311 Fax: 319 235-2891 Page: 1 Invoice Number: 17013 Invoice Date: 04/09/14 Due Date: 05/24/14 Customer ID: WATERLOO 'APR 2014 Item Code Description Quantity Unit Price Extended Amount March expenses - EDA Commerical Lift Station 34300SALARY Salary & Fringe Benefits 34300TELEPHO Telephone/Internet 3430000PY Copy Expense 34300ADMIN Allocated Administrative Services Please remit to: INRCOG 229 E Park Ave Waterloo, IA 50703 1.00 1.00 1.00 1.00 751.40 3.35 1.55 215.27 751.40 3.35 1.55 215.27 Item Total: 971.57 PLEASE PAY THIS AMOUNT: $ 971.57 ortle INRCOG Iowa Northland Regional Council Of Governments Sold To: Waterloo City Hall 715 Mulberry Street Waterloo, IA 50703 Iowa Northland Regional Council of Govts 229 E Park Ave Waterloo, IA50703 Phone: 319 235-0311 Fax: 319 235-2891 Page: 1 Invoice Number: 17015 Invoice Date: 04/09/14 Due Date: 05/24/14 Customer ID: WATERLOO Item Code Description Quantity Unit Price Extended Amount March expenses - CDBG Residential Lift Station 37300SALARY Salary & Fringe Benefits 37300TELEPHO Telephone/Internet 37300POSTAGE Postage 3730000PY Copy Expense 37300ADMIN Allocated Administrative Services Please remit to: INRCOG 229 E Park Ave Waterloo, IA 50703 1.00 1.00 1.00 1.00 1.00 1,029.18 0.20 7.56 10.40 270.26 1,029.18 0.20 7.56 10.40 270.26 Item Total: 1,317.60 PLEASE PAY THIS AMOUNT: $ 1,317.60 Ite7v INRCOG Iowa Northland Regional Council Of Governments Sold To: Waterloo City Hall 715 Mulberry Street Waterloo, IA 50703 Iowa Northland Regional Council of Govts 229 E Park Ave Waterloo, IA50703 Phone: 319 235-0311 Fax: 319 235-2891 Page: 1 Invoice Number: 17014 Invoice Date: 04/09/14 Due Date: 05/24/14 Customer ID: WATERLOO trNr ^i. Item Code Description Quantity Unit Price Extended Amount March expenses - CDBG Commercial Lift Station 36300SALARY Salary & Fringe Benefits 36300TELEPHO Telephone/Internet 36300POSTAGE Postage 3630000PY Copy Expense 36300ADMIN Allocated Administrative Services Please remit to: INRCOG 229 E Park Ave Waterloo, IA 50703 1.00 1.00 1.00 1.00 1.00 1,417.34 3.49 0.96 3.45 395.62 1,417.34 3.49 0.96 3.45 395.62 Item Total: 1,820.86 PLEASE PAY THIS AMOUNT: $ 1,820.86 DEANNE KOBLISKA From: SUZY SCHARES Sent: Monday, April 28, 2014 11:00 AM To: DEANNE KOBLISKA Subject: FW: PUBLIC COMMENTS REGARDING TONIGHT'S AGENDA Please print for the file. Suzy Schares, CMC City Clerk/ HR Director City of Waterloo 715 Mulberry Street Waterloo IA 50703 319-291-4522 #3008 From: MICHELLE WESTPHAL Sent: Monday, April 28, 2014 10:40 AM To: SUZY SCHARES; Quentin Hart (quentin.hart(hawkeyecollege.edu) Cc: MAYOR CLARK Subject: PUBLIC COMMENTS REGARDING TONIGHTS AGENDA Good morning! Fran Melsh, 845 Logan Ave., 235-1100, stated she supports ticketing people for parking on their lawns and for not shoveling their sidewalks. She wanted to make sure that you, Quentin, were informed as well. Thanks! .Michelle Westphal Executive Secretary to the J4ayor City of -Waterloo, Iowa 715 34W -berry Street Waterloo, Ill 50703 (319) 291-4301 mayor@waterloo-ia.org i