HomeMy WebLinkAboutMinutes-11/19/2007• •
November 19, 2007
The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council
Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, November 19, 2007. Mayor Pro Tem
Reggie Schmitt in the Chair. Roll Call: Kincaid, Welper, Gunderson, Greenwood, Getty,
Cole, Schmitt.
Moment of Silence.
Pledge of Allegiance: Councilperson Bob Greenwood.
126235 - Getty/Greenwood
that the Agenda, as amended, for the Regular Session on Monday, November 19,
2007, at 5:30 p.m., be accepted and approved. Ayes: Seven. Motion carried.
126236 - Welper/Greenwood
that the Minutes, as proposed, for the Regular Session on Tuesday, November 13,
2007, at 5:30 p.m., be accepted and approved. Ayes: Seven. Motion carried.
Mayor Pro Tem Schmitt read a Proclamation recognizing Jimmie Porter.
CONSENT AGENDA
126237 - Getty/Greenwood
that the following items on the consent agenda be received, placed on file and
approved:
a. Resolutions to approve the following:
1. Resolution approving Schedule AP640, pp. 1-81, dated November 19, 2007, in
the amount of $3,271,101.25, a copy of which is on file in the City
Clerk's office, together with recommendation of approval of the Finance
Committee.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-
965.
b. Motion -to approve the following:
1. Aaron McClelland, Police Officer, to attend Rifle Instructor
Recertification School in Des Moines, Iowa on December 5, 2007, with costs
not to exceed $230.50, including use of city vehicle.
2. Chuck Carpenter, Chief Electrical Inspector, to take Commercial Electrical
Inspector Test in Clive, Iowa on December 7-8, 2007, with costs not to
exceed $350.00.
c. Liquor License Permit Application
Class E
Save More Inc., 1975 Franklin Street (New) (Expires 10/17/08)
Sunday Sales)
d. Wine License Permit Application
Class B
Save More Inc., 1975 Franklin Street (New) (Expires 10/17/08)
Sunday Sales)
e. Beer License Permit Application
Class C
Save More Inc., 1975 Franklin
Sunday Sales)
f.
Street (New) (Expires 10/17/08)
Beer/Liquor License Permit Application
Class C
Galleria DePaco & Coffee Shop, 622 Commercial Street (Renewal)
12/19/08) (Includes Sunday Sales)
Mexikelly, 209 Jefferson Street (Renewal) (Expires 11/22/08)
Sales)
The Winning Edge, 341 Fletcher Avenue (Renewal) (Expires 12
Sunday Sales)
Joan's 9'er, 929 West 5th Street (Renewal) (Expires 11/30/08)
Sales)
(Includes
(Includes
(Includes
(Expires
(Includes Sunday
/2/08) (Includes
(Includes Sunday
November 19, 2007
Consent Agenda continued
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Outdoor Service Area Application
Joan's 9'er, 929 West 5th Street
h. Cigarette/Tobacco Permit Application
Elite Liquor, 1309 Lafayette Street
Page 2
i. Fireworks Display Application
Main Street Waterloo between 4th and 5th Street Bridges on December 8, 2007 for
Downtown Lights The Night Event
Ayes: Seven. Motion carried.
HEARINGS & BIDS
126238 - Greenwood/Welper
to receive, file and instruct City Clerk to open
with Replace T -Hangar Doors at Waterloo Regional
Airport Director for review:
and read bids in conjunction
Airport Project and refer to
Bidder Bid Bond Base Bid Alternate 1 Alternate 2
Schwiss Dist, Inc. 5% $187,825.92
Fairfax, MN
Logan Construction 5% $126,700.00 $48,000.00 $109,500.00
Metamoron, IL
Ayes: Seven. Motion carried.
UNFINISHED BUSINESS
126239 - Gunderson/Welper
that communication from Superintendent of
recommendation of award of contract in the
Equipment Company of Ankeny, Iowa in conjunction
Brush Chipper Unit, be received, placed on file
of said contract", be adopted. Ayes: Seven.
Central Garage transmitting
amount of $53,557.00 to Aspen
with Purchase of One Heavy Duty
and "Resolution approving award
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-966.
126240 - Gunderson/Welper
that communication from Superintendent of Central Garage transmitting
recommendation of award of contract in the amount of $49,385.00 to Bill Colwell
Ford of Hudson, Iowa in conjunction with Purchase of One 2008 4 -Wheel Drive
Truck With Service Body and Snow Plow, be received, placed on file and
"Resolution approving award of said contract", be adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-967.
126241 - Gunderson/Welper
that communication from Leisure Services Director transmitting recommendation of
award of contract in the amount of $112,800.00 to Prairie Construction Company
of Waterloo, Iowa in conjunction with 2007 Riverfront Stadium East Concession
Renovation, be received, placed on file and "Resolution approving award of said
contract", be adopted.
Prior to a vote on the above motion, the following comments were heard.
Paul Huting, Leisure Services Director, reported that the project should be
completed by early spring, some time in May, prior to the Bucks season. They
are not guaranteeing that it will be ready for the UNI season, but they feel the
one existing new concession stand will be adequate. If the contract is approved
by council tonight, the contractor is planning on starting the project tomorrow.
Following comments a vote was taken on the above motion with the following
result. Ayes: Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-968.
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November 19, 2007 Page 3
PETITIONS FROM PUBLIC
126242 - Welper/Kincaid
that communication from Senior Planner transmitting request of Bob Huff on
behalf of Landmark Commons for a minor site plan amendment to the "R -4,R -P"
Planned Residence District for the development to two detached garages on
property generally located at 1400 Maxhelen Boulevard, 14 mile east of Hammond
Avenue, just south of Highway 20, be received, placed on file and "Resolution
approving said minor site plan amendment", be adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-969.
REPORTS
126243 - Kincaid/Greenwood
that communication from City Clerk transmitting Abstract of Votes for the
November 6, 2007 Municipal Elections, be received and placed on file. Ayes:
Seven. Motion carried.
126244 - Kincaid/Greenwood
that communication from Chief Financial Officer transmitting City of Waterloo
Annual Financial Report for Fiscal Year Ended June 30, 2007 to be filed with the
Auditor of State, be received, placed on file and "Resolution approving said
financial report", be adopted.
Prior to a vote on the above motion, the following comments were heard.
Michelle Weidner, Chief Financial Officer, explained that this report is
required to be filed annually with the state. The report summarizes the monies
that were spent by the city during the year and collected, and it is sorted by
different types of funds. There is a line on the report with the description
that the expenditures are for a public zoo, marina, auditorium. The city gets
questioned that we don't have a zoo, but we do have an auditorium which is the
category Young Arena fits in, so you will see Young Arena expenses on that
expense line. Other items of interest in the report is the city's outstanding
debt is included in the last page, and we don't even use half of our actual
allowable debit limit. This is not the actual audited financial statements, but
these are internally prepared statements that are required to be filed with the
State of Iowa annually.
Following comments a vote was taken on the above motion with the following
result. Ayes: Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-970.
DOCUMENTS
126245 - Greenwood/Cole
that communication from Associate Engineer transmitting Change Order No. 1 for a
net decrease in the amount of $1,489.64 for work performed by Aspro, Inc. and
Its Subsidiary of Waterloo, Iowa in conjunction with F.Y. 2008 Commercial
Street/W. 3rd Street Parking Lot Paving, Contract No. 733, be received, placed on
file and approved and Mayor Pro Tem authorized to execute same. Ayes: Seven.
Motion carried.
126246 - Greenwood/Cole
that communication from Director of Cultural & Arts Commission transmitting
Change Order No. 10 for net increase in the amount of $46,439.00 for work to be
performed by Cardinal Construction, Inc. of Waterloo, Iowa in conjunction with
Waterloo Center For The Arts Youth Pavilion, be received, placed on file and
approved and Mayor Pro Tem authorized to execute same. Ayes: Seven. Motion
carried.
November 19, 2007 Page 4
Documents continued
126247 - Greenwood/Cole
that communication from City Engineer transmitting Completion of Project and
Recommendation of Acceptance of Work performed by Aspro, Inc. and Its Subsidiary
of Waterloo at a total cost of $42,268.81 in conjunction with F.Y. 2008
Commercial Street/W. 3rd Street Parking Lot Paving, Contract No. 733 and two-year
Maintenance Bond, be received, placed on file and "Resolution approving said
documents", be approved. Ayes: Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-971.
126248 Greenwood/Cole
that communication from Assistant City Engineer transmitting Professional
Services Agreement for Design Engineering Services with Earth Tech, Inc. of
Waterloo, Iowa at a maximum amount payable of $38,000.00 in conjunction with
F.Y. 2008 Big Rock Road Bridges Replacement With Box Culverts, Contract No. 739,
be received, placed on file and "Resolution approving said agreement", be
adopted and Mayor Pro Tem authorized to execute same.
Prior to a vote on the above motion, the following comments were heard.
Eric Thorson, City Engineer,
bridges that city has. We will
we will still be in pretty good
Following comments a vote was
result. Ayes: Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-972.
126249 - Greenwood/Cole
explained that these are the last two wooden
replace these bridges, hopefully, next year, and
shape with the rest of the bridges.
taken on the above motion with the following
that communication from Senior Planner transmitting request of Iowa Heartland
Habitat for Humanity for tax exemptions on improvements totaling $10,500.00 for
65 Mulberry Street located in the Consolidated Urban Revitalization Area,
together with recommendation of approval, be received, placed on file and
"Resolution approving said request", be adopted and City Clerk instructed to
notify Black Hawk County Assessor of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-973.
126250 - Cole/Welper
that communication from Leisure Services Director transmitting agreement with
Trail Blazers, Inc. for use and maintenance of existing ATV park at Riverview
Recreation Area, be received, placed on file and "Resolution approving said
agreement", be adopted and Mayor Pro Tem authorized to execute same. Ayes:
Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-974.
126251 - Cole/Welper
that communication from Leisure Services Director transmitting Completion of
Project and Recommendation of Acceptance of Work performed by Aspro, Inc. of
Waterloo, Iowa in the total amount of $164,480.00 in conjunction with the 2007
Byrnes Tennis Complex Renovation Project, be received, placed on file and
"Resolution approving said documents", be approved. Ayes: Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-975.
126252 - Cole/Welper
that communication from Leisure Services Director transmitting Contracts, Bonds
and Certificates of Insurance in the amount of $112,800.00 with Prairie
Construction Company of Waterloo, Iowa in conjunction with 2007 Riverfront
Stadium East Concession Renovation, be received, placed on file and "Resolution
approving said documents", be adopted and Mayor Pro Tem and City Clerk
authorized to execute same. Ayes: Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-976.
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November 19, 2007 Page 5
Documents continued
126253 - Cole/Welper
that communication from Director of Cultural & Arts Commission transmitting
application with Veridian Credit Union for an Inclusive Community grant to be
used to support the Experiencing the Phelps Youth Pavilion Student Field Trips
Program, be received, placed on file and "Resolution approving said
application", be adopted. Ayes: Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-977.
126254 - Cole/Welper
that communication from Building Official/Maintenance Administrator transmitting
Professional Services Agreement with Cardinal Construction to upgrade link
between Commercial Street parking ramp and Ramada Inn at a cost not to exceed
$18,000.00, be received, placed on file and "Resolution approving said
agreement", be adopted and Mayor Pro Tem authorized to execute same. Ayes:
Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-978.
126255 - Cole/Welper
that communication from Community Planning and Development Director transmitting
Release of Real Estate Mortgage dated March 3, 1988 executed by JNH Enterprises,
Inc. and recorded in the records of the office of the Black Hawk County Recorder
in City Lot Mortgage Book 580, Page 745, on March 10, 1988 for property
generally located at 1608-1610 Jefferson Street, be received, placed on file and
"Resolution approving said release of real estate mortgage", be adopted and
Mayor Pro Tem and City Clerk authorized to execute same. Ayes: Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-979.
RESOLUTIONS TO BE ADOPTED
126256 - Welper/Gunderson
that communication from Community Planning and Development Director transmitting
request to certify to the County Auditor expenditures that qualify for
reimbursement in the Tax Increment Fund (TIF) in conjunction with Martin Road
Tax Increment District, be received, placed on file and "Resolution approving
said request", be adopted and City Clerk instructed to notify Black Hawk County
Auditor of same.
Prior to a vote on the above motion, the following comments were heard.
Don Temeyer, Community Planning & Development Director, reported that the city
annually certifies expenditures that are eligible for reimbursement in the tax
increment districts. It includes revenue, so the schedules include a Schedule A
and B for each district. The documents are forwarded to the Black Hawk County
Auditor who sends them to the State. This helps calculate a taxable value that
is available for the budget process that will start in January.
Following comments a vote was taken on the above motion with the following
result. Ayes: Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-980.
126257 - Welper/Gunderson
that communication from Community Planning and Development Director transmitting
request to certify to the County Auditor expenditures that qualify for
reimbursement in the Tax Increment Fund (TIF) in conjunction with San Marnan Tax
Increment District, be received, placed on file and "Resolution approving said
request", be adopted and City Clerk instructed to notify Black Hawk County
Auditor of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-981.
November 19, 2007 Page 6
Resolutions to be Adopted continued
126258 - Welper/Gunderson
that communication from Community Planning and Development Director transmitting
request to certify to the County Auditor expenditures that qualify for
reimbursement in the Tax Increment Fund (TIF) in conjunction with Airport Tax
Increment District, be received, placed on file and "Resolution approving said
request", be adopted and City Clerk instructed to notify Black Hawk County
Auditor of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-982.
126259 - Welper/Gunderson
that communication from Community Planning and Development Director transmitting
request to certify to the County Auditor expenditures that qualify for
reimbursement in the Tax Increment Fund (TIF) in conjunction with Northeast
Industrial Tax Increment District, be received, placed on file and "Resolution
approving said request", be adopted and City Clerk instructed to notify Black
Hawk County Auditor of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-983.
126260 - Welper/Gunderson
that communication from Community Planning and Development Director transmitting
request to certify to the County Auditor expenditures that qualify for
reimbursement in the Tax Increment Fund (TIF) in conjunction with Downtown Tax
Increment District, be received, placed on file and "Resolution approving said
request", be adopted and City Clerk instructed to notify Black Hawk County
Auditor of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-984.
126261 - Welper/Gunderson
that communication from Community Planning and Development Director transmitting
request to certify to the County Auditor expenditures that qualify for
reimbursement in the Tax Increment Fund (TIF) in conjunction with Rath Tax
Increment District, be received, placed on file and "Resolution approving said
request", be adopted and City Clerk instructed to notify Black Hawk County
Auditor of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-985.
126262 - Welper/Gunderson
that communication from Community Planning and Development Director transmitting
request to certify to the County Auditor expenditures that qualify for
reimbursement in the Tax Increment Fund (TIF) in conjunction with Logan Avenue
Tax Increment District, be received, placed on file and "Resolution approving
said request", be adopted and City Clerk instructed to notify Black Hawk County
Auditor of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-986.
126263 - Welper/Gunderson
that communication from Community Planning and Development Director transmitting
request to certify to the County Auditor expenditures that qualify for
reimbursement in the Tax Increment Fund (TIF) in conjunction with Cattle
Congress Tax Increment District, be received, placed on file and "Resolution
approving said request", be adopted and City Clerk instructed to notify Black
Hawk County Auditor of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-987.
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November 19, 2007 Page 7
ORDINANCES TO BE ADOPTED
126264 - Gunderson/Greenwood
that "an Ordinance amending the 2003 Traffic Code By Adding a New Subsection
(48a) Heath Street to Section 553, No Parking Here To Corner (no parking here to
corner on Heath Street in a northerly direction from West Donald Street to the
driveway of Fire Station #3)", be received, placed on file, considered and
passed for the first time. Ayes: Seven. Motion carried.
126265 - Gunderson/Greenwood
that rules requiring ordinances to be considered and voted for passage at two
prior meetings be suspended. Ayes: Seven. Motion carried.
126266 Gunderson/Greenwood
that "an Ordinance amending the 2003 Traffic Code By Adding a New Subsection
(48a) Heath Street to Section 553, No Parking Here To Corner (no parking here to
corner on Heath Street in a northerly direction from West Donald Street to the
driveway of Fire Station #3)", be considered and passed for the second and third
times and adopted. Ayes: Seven.
Ordinance adopted and upon approval by Mayor Pro Tem assigned No. 4892.
NEW BUSINESS
126267 - Kincaid/Welper
to instruct Community Planning & Development Director to prepare plans,
specifications, form of contract, etc. in conjunction with Phase I Demo -Former
Chamberlain Manufacturing Property/Demolition, 550 Esther Street, Contract No.
741, be received, placed on file and approved. Ayes: Seven. Motion carried.
126268 - Kincaid/Welper
that plans, specifications, form of contract, etc. in conjunction with Phase I
Demo -Former Chamberlain Manufacturing Property/Demolition, 550 Esther Street,
Contract No. 741, be received and placed on file. Ayes: Seven. Motion
carried.
126269 - Kincaid/Welper
that "Resolution preliminarily approving plans, specifications, form of
contract, etc. in conjunction with above described project", be adopted. Ayes:
Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-988.
126270 - Kincaid/Welper
that "Resolution setting date of hearing on plans, specifications, form of
contract, etc. as December 10, 2007 at 5:30 p.m. in the City Hall Council
Chambers and taking of bids on the above described project", be adopted and City
Clerk instructed to publish notice of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-989.
126271 - Kincaid/Welper
to instruct Leisure Services Director to prepare plans, specifications, form of
contract, etc. in conjunction with 2007 Spring View Park Restroom Project, be
received, placed on file and approved. Ayes: Seven. Motion carried.
126272 - Kincaid/Welper
that plans, specifications, form of contract, etc. in conjunction with 2007
Spring View Park Restroom Project, be received and placed on file. Ayes:
Seven. Motion carried.
November 19, 2007 Page 8
New Business continued
126273 - Kincaid/Welper
that "Resolution preliminarily approving plans, specifications, form of
contract, etc. in conjunction with above described project", be adopted. Ayes:
Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-990.
126274 - Kincaid/Welper
that "Resolution setting date of hearing on plans, specifications, form of
contract, etc. as December 10, 2007 at 5:30 p.m. in the City Hall Council
Chambers and taking of bids on the above described project", be adopted and City
Clerk instructed to publish notice of same. Ayes: Seven.
Resolution adopted and upon approval by Mayor Pro Tem assigned No. 2007-991.
ADJOURNMENT
126275 - Greenwood/Gunderson
that the Council adjourn at 6:05 p.m. Ayes: Seven. Motion carried.
Nancy'Eckert, CMC
City Clerk
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