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HomeMy WebLinkAbout05/27/2014THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE WATERLOO CENTER FOR THE ARTS, LAW COURT THEATER, 5:30 P.M. TUESDAY, MAY 27, 2014 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. May 27, 2014 Page 2 Roll Call. Moment of Silence. Pledge of Allegiance: Eric Thorson, City Engineer. Agenda, as proposed or amended. Minutes of May 19, 2014, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request of LaTanya Graves - Martin Luther King Ctr. of HCC for a variance to the Noise Ordinance on June 21st & June 22, 2014 from 10:00 a.m. to 10:00 p.m. in conjunction with the Annual Juneteenth Celebration event to be held at Gates Park, E. 4th & Lester, and Sullivan Park, E. 4th and Adams, including a band and the use of a PA system, together with recommendation of approval of Director of Safety Services. Submitted by Joe L eibold, Captain of Police Services 3. Request of Lori Dale for a variance to the Noise Ordinance on August 9, 2014 from 9:00 a.m. to 4:00 p.m. in conjunction with LWS Family Reunion event to be held at Exchange Park, including a DJ and the use of a PA system, together with recommendation of approval of Director of Safety Services. Submitted by Joe L eibold, Captain of Police Services 4. Request of Jose Rubio, Jr. for a variance to the Noise Ordinance on June 7, 2014 from 3:00 p.m. to 11:00 p.m. in conjunction with a Wedding Reception to be held at Hope Martin Park, including a DJ and the use of a PA system, together with recommendation of approval of Director of Safety Services. Submitted by Joe Leibold, Captain of Police Services 5. Motion to receive official notification from the Iowa Department of Transportation (DOT) proposing to let a guardrail on U.S. 20 in the city of Waterloo over Hess Road (westbound lane) on June 17, 2014. Submitted by Eric Thorson, City Engineer May 27, 2014 Page 3 6. Request to cancel sidewalk, weed and snow removal assessments for African American History and Cultural Museum located 1320 E. 4th Street in the amount of $4,014.82; and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Submitted by Suzy Schares, City Clerk b. Motion to approve the following: 1. 2. 3. 4. 5. Travel Requests Name & Title of Personnel Class/ Meeting Destination Date(s) Amount not to exceed Janet Wessels HCV Housing Quality Standards Des Moines, IA 07/07/2014- 07/ 09/2014 $1,279.74 Sonia Mayer, Bookkeeper/Admin. Asst. HCV Financial Accounting & Reporting Las Vegas, NV 07/21/2014- 07/24/2014 $2,020.27 Abraham Funchess, Executive Director; Rebecca Johnson, Human Rights Specialist; Shelly Kruger, Adm. Secretary 2014 EEOC EXCEL Conference San Diego, CA 08/ 11/2014- 08/ 15/2014 $9,430.00 Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Screaming Eagle American Bar & Grill 227 E. 4th St. Class C Liquor & Outdoor Service Renewal 04/20/ 15 X Gates Park Golf Shop 820 E Donald St. Class C Liquor & Outdoor Service Renewal 05/ 10/ 15 X Fireworks Display Application 6. Main Street Waterloo, June 12, 2014 on Park Avenue from Mulberry to the south side of the Bridge. Cigarette Permit Application 7. New Star, LLC dba New Star Mart, 315 Fletcher Avenue 8. Bonds May 27, 2014 Page 4 PUBLIC HEARINGS 2. FYE 2014 Budget Amendment. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution to approve said budget amendment. Submitted by Michelle Weidner, Chief Financial Officer 3. Rezone request from City of Waterloo, Iowa to rezone 3.24 acres from "M- 1" Light Industrial District to "C -P" Planned Commercial District, located at the intersection of West Jefferson Street and US Highway 63, formerly known as the Grand Hotel site. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Motion to receive, file, consider and pass for the first time an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, Approving a Rezone on Certain Property. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Noel Anderson, Community Planning & Development Director 4. Rezone request from Rooff Development of Waterloo, Iowa to rezone approximately 0.413 acres from "C-2" Commercial to "C-3" Commercial District to allow for the construction of eight (8) "Brownstone" Style condominiums at the corner of East 3rd Street and Lafayette Street. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Motion to receive, file, consider and pass for the first time an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, Approving a Rezone on Certain Property. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Noel Anderson, Community Planning & Development Director May 27, 2014 Page 5 5. Development Agreement between the City of Waterloo and Eagles Wings 2, LLC for the construction of a 10,000 SF industrial building east of 2366 Newell Street, and authorize the sale and conveyance of Lot 4 of the Northeast Industrial Park Plat No. 1 at a cost of $1.00. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING -Objections on file in the City Clerk's office. Motion to close hearing and receive and file oral and written comments. Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly. Resolution approving said Development Agreement; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director 6. Request by Candeo Church of Waterloo for a site plan amendment to the "B -P" Business Park District, to allow for the establishment of a new church facility and for the construction of a new parking lot for the church facility, located at 3211 Titan Trail. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING -No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a Site Plan Amendment on Certain Property. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Noel Anderson, Community Planning & Development Director 7. Request by Corstang Enterprises, LLC of Waterloo for a site plan amendment to the "B -P" Business Park District, to allow for the construction of a new 10,800 SF commercial building, located at the northeast corner of Cyclone Drive and Titan Trail. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING -No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a Site Plan Amendment on Certain Property. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Noel Anderson, Community Planning & Development Director May 27, 2014 Page 6 RESOLUTIONS 8. Resolution approving revised 28E Agreement with Metropolitan Transit Authority, City of Waterloo, Iowa, and City of Cedar Falls, Iowa to provide a public transit service; and authorize Mayor and City Clerk to execute said documents. Submitted by Mayor Buck Clark 9. Resolution approving donation of K9 "Spike" to his handler, Officer Al Bovy. Submitted by Daniel J. Trelka, Director of Safety Services 10. Resolution approving Memorandum of Understanding with Iowa Northland Regional Council of Governments (INRCOG) in an amount not to exceed $2,000.00 for the writing, preparation, and submittal for Extension of Highway 63 Recreational Trail Application for State Recreational Trail Funds; and authorize Mayor and City Clerk to execute said document. Submitted by Jeff Bales, Associate Engineer 11. Resolution setting date of hearing as June 16, 2014 to approve proposed repairs in conjunction with the Sidewalk Inspection and Repair Program - Zone 4; and approve request to send out notification to property owners of proposed sidewalk repairs and estimate of costs. Submitted by W. Wayne Castle, PLS, El, Associate Engineer 12. Resolution approving request to piggyback from current open bid for four (4) 2014 Pickup Trucks for the Sewer Department from Bill Colwell Ford, Hudson, Iowa, in the amount of $93,404.00. Submitted by Mark Rice, Public Works Director OTHER COUNCIL BUSINESS 13. Motion approving extra work Order No. 1 for a net increase of $54,440.00 for work performed by Todd Van Dorn Construction of Cedar Falls, Iowa in conjunction with the F.Y. 2014 Sidewalk Repair Program - Zone 4 and Trail Repairs, Contract No. 863; and authorize Mayor and City Clerk to execute said documents. Submitted by W. Wayne Castle, PLS, El, Associate Engineer May 27, 2014 Page 7 14. Public Works Salt Storage Facility. Motion to instruct Public Works Director to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of bid opening as June 12, 2014 and public hearing as June 16, 2014; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Mark Rice, Public Works Director ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares, CMC City Clerk/ Human Resource Director MEETINGS Tuesday, May 27, 2014 4:05 p.m. - Appeal Hearing, Law Court Theater 4:20 p.m. - Ordinance Committee, Law Court Theater 4:35 p.m. - Council Work Session, Law Court Theater 5:05 p.m. - Finance Committee, Law Court Theater PUBLIC INFORMATION 1. Waterloo Housing Authority Board minutes of May 15, 2014 on file in the City Clerk's office. 2. Community Development Board meeting minutes of April 15, 2014 on file in the Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Gatewell Repair Project - black Hawk Creek & Cedar River, Contract No. 857 Pay estimate to AECOM in the total amount due of $8,057.73. 2. FY 2014 Asphalt Overlay Program, Contract No. 857 Pay estimate No. 1 to ASPRO in the total amount due of $505,575.98. May 27, 2014 Page 8 3. FY 2014 Street Reconstruction Program, Contract No. 859 Pay estimate No. 2 to ASPRO in the total amount due of $163,654.82. 4. FY 2013 Street Reconstruction Program, Contract No. 832 Pay estimate No. 17 to ASPRO in the total amount due of $106,644.65. 5. FY 2014 Bridge Deck Repair & Overlay, Contract No. 777 Pay estimate No. 3 to Cramer & Associates in the total amount due of $196,681.35. 6. FY 2014 W. Airline Highway Rehabilitation, Contract No. 827 Pay estimate No. 1 to Iowa Erosion Control, Inc. in the total amount due of $22,370.93. 7. F. Y 2014 Stormwater Lift Stations (Hollywood, Cedar Bend, Fletcher), Contract No. 836 Pay estimate No. 22 to Snyder & Associates in the total amount due of $3, 701.01. 8. Waterloo Stormwater Lift Stations (Westfield, Vinton, Virden Creek), Contract No. 831 Pay estimate No. 10 to Story Construction in the total amount due of $154,161.78. 9. FY 2014 SW & Trail Repair Program, Contract No. 863 Pay estimate No. 1 to Todd Van Dorn Construction in the total amount due of $21,892.85. May 19, 2014 The Council of the City of Waterloo, Iowa, met in Regular Session at Waterloo Center for the Arts, Law Court Theater, Waterloo, Iowa, at 5:30 p.m., on Monday, May 19, 2014. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Jones, Schmitt, Lind, Morrissey, Welper, and Hart. Moment of Silence. Pledge of Allegiance: Craig Clark, Building Official/Maintenance Administrator. 142799 - Hart/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, May 19, 2014, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 142780 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, May 12, 2014, at 5:30 p.m. and Special Session on Tuesday May 13, 2014, at 12:00 Noon via e- mail be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Clark read a Proclamation declaring May 19-23, 2014, as "Senior Corps Week." Mayor Clark read a Proclamation declaring May 18-24, 2014, as "Emergency Medical Services Week." Mayor Clark read a Proclamation declaring May 24, 2014, as "KOKZ 105.7 Fourth Street Cruise Day." CONSENT AGENDA 142781 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated May 19, 2014, in the amount of $2,550,899.48, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2014-384. 2. Request of The Accel Group to hold 2nd Annual Accel Triathlon event to be held on June 8, 2014 from 8:00 a.m. to 11:00 a.m. at George Wyth State Park, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2014-385. 3. Request of George & Nikki Vella for tax exemptions for the construction of a new single family dwelling valued at $269,387.00 located at 4827 Yellowstone Drive and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor assigned No. 2014-386. 4. Request of John Jensen for tax exemptions for the construction of a new single family dwelling valued at $150,000.00 located at 1444 Hummingbird Circle and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor assigned No. 2014-387. 5. Request of Aaron Heying for tax exemptions for the construction of a new single family dwelling valued at $150,000.00 located at 1436 Hummingbird Circle and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor assigned No. 2014-388. May 19, 2014 Page 2 6. Request of Hector Lopez Elizalde for tax exemptions for the construction of a new single family dwelling valued at $150,000.00 located at 1438 Hummingbird Circle and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor assigned No. 2014-389. 7. Request of Kristopher D. Fix for a concrete driveway to be located at 1925 Avon Avenue, together with recommendation of approval of City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2014-390. 8. Request of Scott Van Sickle for a concrete driveway to be located at 3666 Ranchero Road, together with recommendation of approval of City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2014-391. 9. Request of Dan Trelka for a variance to the Noise Ordinance on June 7-8, 2014 from 6:30 p.m. to 7:00 p.m. in conjunction with Dillinger's Wheelman in Waterloo; A re-enactment of the 1934 shootout with Gangster Tommy Carroll event to be held on Sycamore Street between 4th and 5th Street (in front of the Brown Derby) including the use of a PA system, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2014-392. b. Motion to approve the following: Cigarette Permit Application 1. Kwik Stop, 4335 Texas Street Fireworks Display Application 2. Waterloo Bucks, 850 Park Road, July 2, 2014 Beer/Liquor License Permit Application 3. Iry Warren Golf Course, 1000 Fletcher Ave., Class B Beer (Premise Update) (Expires 6/14/14) 4. Bonds Roll call vote -Ayes: Seven. Motion carried. RESOLUTIONS 142782 - Schmitt/Hart that "Resolution approving the sale of two (2) city owned corn cribs located at 4012 Leversee Road to Brad Renner of rural New Hartford for $200.00", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-393. 142783 - Schmitt/Hart that "Resolution approving a variance to the requirements of the Subdivision Ordinance in Section 2.3 (1) Final Plat Submittal, Section 5.1 Preliminary Plat requirements, and Section 5.2 Final Plat requirements for Silas Klingaman Addition", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-394. 142784 - Schmitt/Hart that "Resolution approving request by Ekho Ridge Condos, L.C. for the Preliminary and Final Plat of Silas Klingaman Addition, located at the southwest corner of West Fourth Street and Ranchero Road", be adopted. Roll call vote - Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-395. 142785 - Hart/Welper that "Resolution approving the Professional Services Agreement with JDE Engineering of Waterloo, Iowa, in an amount not to exceed $52,750.00 for design services for the F.Y. 2015 Geraldine Road - Phase III, Contract No. 871; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-396. May 19, 2014 Page 3 142786 - Hart/Welper that "Resolution approving Construction Plans for Private Sanitary Sewer Serving Kinsale Addition, as submitted by Brain Engineering, Inc. of Cedar Rapids, Iowa; and Sewage Treatment Agreement DNR Form 29 (Nov 00) with the Department of Natural Resources and the final acceptance of construction plans subject to the review and acceptance by the DNR; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-397. 142787 - Hart/Welper that "Resolution approving Amendment No. 16 to Contract Number 08-DRH-211 with the Iowa Economic Development Authority (IEDA) for the Disaster Recovery Business Assistance Programs by decreasing the total award amount from $2,115,662.00 to $1,833,263.00 as of April 28, 2014; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-398. 142788 - Welper/Morrissey that "Resolution approving Amendment No. 17 to Contract Number 08-DRH-011 with the Iowa Economic Development Authority (IEDA) for the Disaster Recovery Business Assistance Programs by decreasing the total award amount from $3,029,809.00 to $2,942,363.00 for Round 4 Single Family New Construction; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-399. 142789 - Welper/Morrissey that "Resolution approving the Professional Service Agreement with AECOM of Waterloo, Iowa, in the amount of $63,200.00 for engineering services for the CIP Pipe Lining Project, Contract No. 866; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-400. 142790 - Welper/Morrissey that "Resolution approving the Official Statement for the spring 2014 bond sales", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-401. ORDINANCES 142791 - Morrissey/Schmitt that "an Ordinance amending 2007 Code of Ordinances of the City of Waterloo, Iowa, by striking in its entirety Article B, Construction Site Erosion and Sediment Control, of Chapter 4, Storm Water Management Program, of Title 8, Public Utilities, and by substituting therefore a new Article B", be received, placed on file, considered and passed for the third time and adopted. Roll call vote -Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5218. OTHER COUNCIL BUSINESS 142792 - Hart/Welper to instruct City Clerk to prepare specifications, bid document, etc. in conjunction with Wireless Communication Services, be approved. Voice vote -Ayes: Seven. Motion carried. 142793 - Hart/Welper that specifications, bid document, etc. in conjunction with Wireless Communication Services, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. May 19, 2014 Page 4 142794 - Hart/Welper that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with Wireless Communication Services", be adopted. Roll call vote - Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-402. 142795 - Hart/Welper that "Resolution setting date of bid opening as June 5, 2014 and date of public hearing as June 9, 2014; and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids in conjunction with Wireless Communication Services", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-403. 142796 - Hart/Welper to instruct Director of Safety Services to prepare specifications, bid document, etc. in conjunction with FYE 15 Police Vehicle Equipment Installation and Equipment, be approved. Voice vote -Ayes: Seven. Motion carried. 142797 - Hart/Welper that plans, specifications, bid document, etc. in conjunction with FYE 15 Police Vehicle Equipment Installation and Equipment, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 142798 - Hart/Welper that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with FYE 15 Police Vehicle Equipment Installation and Equipment", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-404. 142799 - Hart/Welper that "Resolution setting date of bid opening as June 19, 2014 and date of public hearing as June 23, 2014; and instruct City Clerk to publish notice of specifications, bid document, etc. in conjunction with FYE 15 Police Vehicle Equipment Installation and Equipment", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-405. ORAL PRESENTATIONS David Goodson, 226 Camel Ave., thanked Council for support of the Regina Belle concert and spoke in support of Mike Guild. Bill Shephard, 1522 W. Ridgewood, spoke in support of Mike Guild. David Dryer, 3145 W. 4th Street, expressed concern with selling property for a dollar. Carol Schumaker, 801 Walgate, spoke in support of the City staff for their assistance in their restoration of the home they purchased. 142800 - Hart/Schmitt that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. ADJOURNMENT 142801 - Hart/Schmitt that the Council adjourn at 6:00 p.m. Voice vote -Ayes: Seven. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director Amended Council Agenda Items Council Meeting Tuesday, May 27, 2014 li Objections on file in the Clerk's office was inadvertently added. 5. Development Agreement between the Citi] of Waterloo and Eagles Wings 2, LLC for the construction of a 10,000 SF industrial buildingeast stof of 2366he Newell Street, and authorize the sale and conveuan of Lot ast Industrial Park Plat No. 1 at a cost publicatif onnotice of public hearing. 0. Motion to receive and file proof of of HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly. Resolution approving said Development Agreement; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director City of Waterloo Finance Committee Open Invoice Report For May 27 2014 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, May 23, 2014 EFT Transactions: Add: Bankers Trust Subtotal - as of Tuesday, May 27 2014 Workers Compensation Issued by TPA Gross Payroll Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's 1,996,291.71 12,346,504.68 185,050.20 14,527,846.59 10,967.87 716.00 323,144.20 Bill Payment Total - Tuesday, May 27 2014 Payment to Council members or related entities: Schmitt Telcom Partners, Inc $106.52 14,862,674.66 City of Waterloo Bill Payments Bill Date 5/27/2014 Banking Date 5/28/2014 Prepared by: RH Journal Number 1479 Fund Amount Fund Amount for formula 010 557,619.38 010 1 $ 557,619.38 100 140,000.00 100 1 140,000.00 101 79,833.00 101 1 79,833.00 205 853,069.16 205 1 853,069.16 224 15,614.78 224 2 15,614.78 266 2,038.51 266 1 2,038.51 283 2,002.03 283 3 2,002.03 290 183,052.69 290 1 183,052.69 409 1,400.00 409 4 1,400.00 411 254.83 411 4 254.83 412 13,660.75 412 4 13,660.75 413 36,175.29 413 4 36,175.29 414 185,050.20 414 4 185,050.20 426 1,787.62 426 1 1,787.62 520 224,933.93 520 5 224,933.93 521 1,910.43 521 5 1,910.43 525 3,818.02 525 1 3,818.02 610 14,649.76 610 4 14,649.76 612 4,471.53 612 4 4,471.53 WAR 2,321,341.91 2,321,341.91 juornal total 4,642,683.82 WAR formula (2,321,341.91) Approved check total 2,321,341.91 $ 4,642,683.82 1 $ 1,821,216.38 2 15,614.76 3 2,002.03 4 255.662 36 5 226,844 36 6 000 w/d amount [/,.h To: (RB) ACCTS PYBL $ 2,321,341.91 / Bank Acct (RB) OVRNT $ 1,821,218.38 ((���! (RB) CDBG 15,614.78 No banking "/ y' (USB)HOUSE 2,002.03 / / 2 ' �/ '4 'I/(RB)GOB 255,662.36 (RB)SEW 226,844.36 $ 2,321,341.91 5/28/2014 forms bill banking net.xlsx 052714 APPLICANT'S NAME: APPLICATION FOR VARIANCE TO NOISE ORDINANCE LaTanya Graves -Martin Luther King Ctr. of HCC 515 Beech St., Waterloo, IA 50703 APPLICANT'S ADDRESS: APPLICANT'S PHONE #: 319 296-4440 ANTICIPATED DATE OF VARIANCE: NAME OF EVENT: June 21 & June 22, 2014 Annual Juneteenth Celebration TIMES OF DAY OF VARIANCE: 10:00 am to 10:00 pm GEOGRAPHICAL LOCATION OF VARIANCE: Gates Park E. 4th & Lester and Sullivan Park E. 4th and Adams DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: The events will take place in the parks in close proximity to residential properties. PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. The 19th annual Juneteenth Celebration will consist of a Drill Team and live music on June 21st at Gates Park hours 10 am to 4 pm and June 22nd Church Service and music in Sullivan Park 11:00 am to 4pm followed by followed by a female football game beginning at 5:00 pm. A PA system, etc. will be used during both days of activities. I aTanya Grave Applicant's Signa re May 19, 2014 Date CITY COUNCIL ACTION: Police Dept. Recommendation APPROVAL: APPROVAL: -- DENIAL: r� � DENIAL: DECIBEL LEVEL: / Lf A Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-407 RESOLUTION GRANTING REQUEST OF LATANYA GRAVES OF MARTIN LUTHER KING CENTER OF HAWKEYE COMMUNITY COLLEGE FOR A VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, LaTanya Graves of Martin Luther King Center of Hawkeye Community College is requesting a variance to the Noise Ordinance on June 21-22, 2014 from 10:00 a.m. to 10:00 p.m., in conjunction with Annual Juneteenth Celebration event to be held at Gates Park, East 4th and Lester Streets, and Sullivan Park, East 4th and Adams Streets, including a band and the use of a PA system, and WHEREAS, said event will exceed the limits of the Ordinance No. 3094, Noise Ordinance, and WHEREAS, said LaTanya Graves of Martin Luther King Center of Hawkeye Community College is requesting a variance to the Noise Ordinance on June 21-22, 2014 from 10:00 a.m. to 10:00 p.m., together with recommendation and approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of LaTanya Graves of Martin Luther King Center of Hawkeye Community College for a variance to the Noise Ordinance on June 21-22, 2014 from 10:00 a.m. to 10:00 p.m., in conjunction with Annual Juneteenth Celebration event to be held at Gates Park, East 4th and Lester Streets, and Sullivan Park, East 4th and Adams Street, including a band and the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 27th day of May, 2014. Ern st G. Clark, Mayor ATTEST: uzy Sc res, CMC City C1-rk APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: O r 1 �— APPLICANT'S ADDRESS: t Z-2- APPLICANT'SPHONE #: 31q 504 / o ANTICIPATED DATE OF VARIANCE: qp 1 _e.um, 0 NAME OF EVENT: TIMES OF DAY OF VARIANCE: 4 pry EXc_I,;r,�� qc,,,---bF GEOGRAPHICAL LOCATION OF VARIANCE: DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: Ytt ( I c PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. 1�, __ , 11 \ae zifl19 w\usi c - I Af.` i AI/ Appl cant's Signa E). iq Date / / CITY COUNCIL ACTION: Police Dept. Recommend, on APPROVAL: APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: ,11/2 SV n sp- Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-408 RESOLUTION GRANTING REQUEST OF LORI DALE FOR A VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, Lori Dale is requesting a variance to the Noise Ordinance on August 9, 2014 from 9:00 a.m. to 4:00 p.m., in conjunction with a LWS Family Reunion event to be held at Exchange Park, including a DJ and the use of a PA system, and WHEREAS, said event will exceed the limits of the Ordinance No. 3094, Noise Ordinance, and WHEREAS, said Lori Dale has made formal application for a variance effective August 9, 2014 from 9:00 a.m. to 4:00 p.m., together with recommendation and approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Lori Dale for a variance to Ordinance No. 3094, Noise Ordinance, on August 9, 2014 from 9:00 a.m. to 4:00 p.m., in conjunction with a LWS Family Reunion event to be held at Exchange Park, including a DJ and the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 27th day of May, 2014. r7?g71 Ernest G. Clark, Mayor ATTEST: Suzy S hares, MC City erk APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: `%'4.0 /-(-) APPLICANT'S ADDRESS: 1 APPLICANT'S PHONE #: (x3/9529'- //,2 ANTICIPATED DATE OF VARIANCE: 6/0 7 / 20 2 LI NAME OF EVENT: TIMES OF DAY OF VARIANCE: 3-- / GEOGRAPHICAL LOCATION OF VARIANCE: 7('7::7-6 DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. C(. - 2(A 17)-- _ 2. CITY COUNCIL ACTION: APPROVAL: 4)-70 ( APPROVAL: 0 DENIAL: plicit' Sign&ure 0:5( /1-7 / 2 0 / y Date Police Dept. Recommendation DENIAL: DECIBEL LEVEL: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-409 RESOLUTION GRANTING REQUEST OF JOSE RUBIO, JR. FOR A VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, Jose Rubio, Jr. is requesting a variance to the Noise Ordinance on June 7, 2014, from 3:00 p.m. to 11:00 p.m., in conjunction with a Wedding Reception to be held at Hope Martin Park, including a DJ and the use of a PA system, and WHEREAS, said event will exceed the limits of the Ordinance No. 3094, Noise Ordinance, and WHEREAS, said Jose Rubio, Jr. has made formal application for a variance effective June 7, 2014, from 3:00 p.m. to 11:00 p.m., together with recommendation and approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Jose Rubio, Jr. for a variance to Ordinance No. 3094, Noise Ordinance, on June 7, 2014, from 3:00 p.m. to 11:00 p.m., in conjunction with a Wedding Reception to be held at Hope Martin Park, including a DJ and the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 27th day of May, 2014. Ernest G. Clar ATTEST: Suzy Sc City Cl ares, CMC rk , Mayor TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED UiC A 7 �)6 / 4- FY/ /1,, BUDGETED i46)E •:r7yvf) EXPENDED YTD THIS REQUEST .3/0:2`;'-' $ ‘z.-- LEFT 'LEFT AFTER THIS REQUEST ,;(6-2 DATE 7/7, <<, /4 Original - Clerk/Finance Copy - bepartment NAME(S) AND POSITION(S): Abraham Funchess, Executive Director; Rebecca Johnson, Human Rights Specialist; Shelly Kruger, Adm. Secretary DATE: May 7th, 2014 NAME OF CLASS / MEETING: 2014 EEOC EXCEL Conference DESTINATION: San Diego, CA DEPARTURE POINT IF NOT WATERLOO: Waterloo unless booked then C.R. DEPARTURE DATE: Monday, August 11th, 2014 RETURN DATE: Friday, August 15th, 2014 DATE(S) OF MEETING: August 12 — 14, 2014 PURPOSE OF TRAVEL: To attend the 2014 EEOC EXCEL Conference required by our EEOC Contract. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE X AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo unless booked then Cedar Rapids ESTIMATE OF COST: $2400.00 LODGING $825.00 MEALS $30.00 $3435.00 REGISTRATION $2700.00 $40.00 MILEAGE/FUEL TOTAL FOR ALL: $ 9430.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-27-2505-1346 X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ 3143.33 PER PERSON REQUIRED CERTIFICATION I BELIEVE TRIP SERVES A PUBLIC PURPOSE AND IS CESSARY AND BENEFICIAL Te THE CITY;0W ERLOO ARTMENT HEAD DAT K:\Shared Goodies\Forrns\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE 524 t SHELLY KRUGER From: Sent: To: Subject: Diana Gebel <diana©shortstravel.com> Wednesday, May 07, 2014 3:08 PM SHELLY KRUGER Airfare to San Diego 11-15AUG Hi - American from Waterloo to San Diego via Chicago: AA3016S 11AUG ALOORD 700A 805A * MO OPERATED BY ENVOY AIR AS AMERICAN EAGLE AA2382S 11AUG ORDSAN 1035A 1235P MO Returns: AA 130S 15AUG SANORD 630A 1235P FR AA3423S 15AUG ORDALO 220P 320P * FR OPERATED BY ENVOY AIR AS AMERICAN EAGLE or AA1565S 15AUG SANORD 1145A 550P * FR AA3039S 15AUG ORDALO 805P 910P FR OPERATED BY ENVOY AIR AS AMERICAN EAGLE Current fare is $483.00 roundtrip nonrefundable. (1 seat left on 11AUG for this price right now additional From Cedar Rapids to San Diego: Frontier via Denver F9 695Q 11AUG CIDDEN 605A 705A * MO F9 551Q 11AUG DENSAN 1040A 1153A * MO Return: F9 562M 15AUG SANDEN 400P 714P * FR F9 694M 15AUG DENCID 800P 1043P * FR Current fare is $443.00 roundtrip, nonrefundable. WeJ lotte-iect S.00 per �pe rsa �P� jus+ to be- ) ei n CiLS2 LoL Cud t -C+ wiA-42 4e_/1,04/12r. rGL-I-2- I % Ope Our Lft+e wh o n r S n 0+ (30 4--ka_+ yook �-� posse ble , travelers may be higher) 4(- atSo wclidea 1th Irq pOttrL-for Vau ale on \L) i\F upe,_ Yuri -cIus Olk+ 0f e_cda-r 124 S Ihe� pxenL )s LeftFei'loo, Or United via Chicago: UA3616Q 11AUG CIDORD 500A 602A * MO OPERATED BY GOJET AIRLINES DBA UNITED EXPRESS UA 709Q 11AUG ORDSAN 814A 1028A * MO Return: UA1641S 15AUG SANDEN 1101A 225P * FR UA51535 15AUG DENCID 451P 744P * FR OPERATED BY SHUTTLE AMERICA DBA UNITED EXPRESS Current fare is $653.00 nonrefundable. All fares subject to change until purchased. Our fee is $35.00 per ticket issued. Thank you! 1 Diana Gebel, CTC Short's Travel Management 319-433-0849 -direct line dianaCcr7shortstravel.corn Our Mission: To enhance the experience of getting there, being there, and coming home. EEOC 2014 EXCEL Training Conference EEOC TRAINING INSTITUTE Home EXCEL Conference EEO Seminars Federal Programs On -Site Training Webinars Products Quick Links • EXCEL Home Page About Us THE INSTITUTE THE EEOC CONTACT US JOIN MAILING LIST EEOC W9 EEOC's 17th Annual EXCEL Training Conference Examining Conflicts in Employment Laws August 12-14, 2014—San Diego, California Page 1 of 1 EEOC Irait)ing Irjutituls Learn from she 6giens REGISTRATION I AGENDA I HOTEL INFORMATION I EXHIBITORS I PRESENTERS EEOC EXCEL CONFERENCE EXAMINING CONFLICTS IN EMPLOYMENT LAWS Join us at EXCEL 2014 as we celebrate the 50th Anniversary of Title VII. Sheraton San Diego Hotel & Marina 1380 Harbor Island Drive San Diego, California 92101 (619) 291-2900 or (800) 325-3535 Special Conference Rate of $139 Na _4Vyww.stan odm in .co�/)l.@ I�C�7TiH MNUAL, Bce+ Irele. REGISTRATION I AGENDA I HOTEL INFORMATION I EXHIBITORS I PRESENTERS Privacy Policy http://www.eeotraining.eeoc.gov/EXCEL2014/hotelinfo.htm 5/7/2014 EEOC Training Institute EEOC TRAINING INSTITUTE Home EXCEL Conference EEO Seminars Federal Programs On -Site Training Webinars Products Page 1 of 1 EEOC EXCEL Conference 2014 EEOC EXCEL CONFERENCE EXAMINING CONfLICTS IN EMPLOYMENT LAWS 2014 EEOC EXCEL Conference Registration Registration is now open for the 2014 Conference. There will be three pre -conference sessions on Monday, August 11, 2014. Register separately for these pre -conference sessions. The Counselor Refresher or the Investigator Refresher meet the federal agency Counselor Refresher or Investigator Refresher yearly requirement. You may only register for the pre -conference Litigation Before the EEOC and MSPB session if you attend the full conference. The full three-day conference starts Tuesday, August 12, 2014 and ends Thursday, August 14, 2014. Participants should register for either the Federal portion of the conference, one of the four specialty tracks, or the Private/ State & Local portion. REGISTER Online below with a credit card or electronic check. If you need to register for the EXCEL Training Conference (Private/State & Local) and pay by check or state and local purchase order click here for a Private/State & Local registration form. If you need to register for the EXCEL Training Conference (Federal) with check payment click here for a Federal registration form. Please note: We do not accept payment by federal agency purchase order for under $2,500. Registration Policies Description Conference EXCEL Conference - Federal EXCEL Conference - Private State and Local EXCEL Conference With Basic Mediation Track EXCEL Conference With Advanced Meditation Track EXCEL Conference With Hearings Preparation Track EXCEL Conference With MD 715 Track Pre Conference Pre Conference Counselor Refresher Pre Conference Investigator Refresher Pre Conference Litigation Before the EEOC and MSPB Must register for full conference Fee Quantity $1,145.00CITE, $1,145.00 10 Iv� $1,344.00 0 $1,344.00 10 Lyi $1,344.00 0 `v $1,344.00 1137:7 $199.00 $199.00 $199.00 0 bld 10 b FE] Register Now! Privacy Policy https://secure.kinsail.com/results.asp?p=eeoc&pt=store&GroupID=24608 5/7/2014 E\t;[:i, t:oNCEnt ' L EXAMINING COVE ICTS iN MIK OYMENT ,AWS The EXCEL Conference is geared toward EEO, HR and ADR professionals. There are open workshops and closed tracks that provide a wealth of information for participants. Participants should select one workshop from each of the sessions listed below. Plenary sessions occur on Tuesday and Wednesday mornings, and on Thursday afternoon. Attendees enrolled in the closed tracks are not scheduled to participate in the Wednesday and Thursday plenary sessions. The Hearings Preparation Track. MD -715 Track, the Basic Mediation Track, and Advanced Mediation Track require separate enrollment. All closed tracks are limited to 40participants. 2014 EXCEL Conference Agenda (EXamining Conflicts in Employment Law — August 2014) 3:00 pm - 7:00 pm Sunday, August 10, 2014 Conference Registration (For Pre -conference attendees ONLY) Monday, August 11, 2014 Conference Registration 7:00 am - 8:30 am 8:30 am - 4:30 pm Pre -Conference Sessions — Counselor & Investigator Refresher Training Session will meet requirements for eight hours of annual refresher training for counselors and investigators as outlined in MD -110 Conference Registration 8:30 am - 4:30 pm Pre -Conference Litigation Before the EEOC and MSPB Session will cover advanced topics of discovery, summary judgment, mixed cases, mixed appeals, settlements and sanctions 3:00 pm 7:00 pm Conference Registration 9:45 am - 10:45 am Tuesday, August 12, 2014 PLENARY SESSIONS 8:30 AM - NOON 7:00 am - 8:30 am CONTINENTAL BREAKFAST 7:00 am -8:30 am Conference Registration 8:30 am - 9:00 am CONFERENCE OPENING 9:00 am - 9:45 am Opening Plenary 9:45 am - 10:45 am Second Plenary 10:45 am - 11:00 am BREAK 11:00 am -12:00 pm Keynote Address Myrlie Evers -Williams, Author & Legendary Civil Rights Activist 12:00 Pm- 1:30 pm LUNCH Tuesday, August 12, 2014 CLOSED WORKSHOPS 1:30 PM — 3:00 PM and 3:30 PM — 5:00 PM Tuesday, August 12, 2014 OPEN WORKSHOPS I 1:30 PM - 3:00 PM A BASIC MEDIATION What are You Talking About — Considering Cross Cultural Communications when Attempting to Resolve EEO Issues Exhibits Open B Dangers Ahead: The Latest Developments in Using Social Media C Investigator Skills D 3:00 Pm - 3:30 Pm 10 years of MD 715: Lessons Learned E Effective Discovery: Do's and Don'ts of Written Discovery, Depositions and Motions F You are the Judge: Test Your Knowledge of MSPB Law G No Resources? No Problem! Small Agencies Share Their Best Practices 3:00 pm -3:30 pm BREAK Tuesday, August 12, 2014 CLOSED WORKSHOPS 1:30 PM — 3:00 PM and 3:30 PM — 5:00 PM Tuesday, August 12, 2014 OPEN WORKSHOPS II 3:30 PM - 5:00 PM A BASIC MEDIATION Transgender in the Workplace: A Paradigm for Today's Organizations Exhibits Open B Examining Unconscious Bias in Race and Gender Issues C Tips for Writing Timely Effective Final Agency Decisions (FADs) D 3:00 Pm - 3:30 Pm Tools to Become a Model Employer of Individuals with Disabilities E How to Write a Good Summary Judgment Motion or Opposition F Bridging the Dialogue Gap in the Workplace G Why We Found Discrimination CLOSED WORKSHOPS 1:30 PM — 3:00 PM and 3:30 PM — 5:00 PM Tuesday, August 12, 2014 a• ri C eD = BASIC MEDIATION ADVANCED MEDATION MD -715 BARRIER ANALYSIS HEARINGS PREP 3:00 Pm - 3:30 Pm BREAK Wednesday, August 13, 2014 Wednesday, August 13, 2014 7:00 am Conference Registration OPEN WORKSHOP III 10:30 AM — 12:00 NOON 7:00 am - 8:30 am CONTINENTAL BREAKFAST Exhibits Open 8:30 am - 10:00 am Plenary I — Federal Sector Update 10:00 am - 10:30 am BREAK Wednesday, August 13, 2014 OPEN WORKSHOP III 10:30 AM — 12:00 NOON A Best Practices: Hiring/Managing the Deaf/Hard of Hearing Exhibits Open B Religious Garb and Grooming in the Workplace C Parties to the Mediation: Who Are You Dealing with Anyone? D Bench and Bar: A Constructive Conversation E The Pit and the Pendulum: The Duties and Dangers in Confronting Psychological Disabilities F What to Accept: What to Dismiss: How to Avoid Improper Dismissals 12:00 Pm - 1:30 Pm LUNCH — SPEAKER — Lynn Povich Wednesday, August 13, 2014 OPEN WORKSHOP IV 1:30 PM — 3:00 PM A It's None of Your Business: A Guide to Issues About Employee Privacy Exhibits Open B Recruiting and Retaining Federal Employees with Disabilities C Social Media: 5 Simple Strategies to Improve Your EEO Programs D How to Draft Clear and Effective Settlement Agreements E Ask OFO F E -Discovery 3:00 Pm - 3:30 Pm BREAK Wednesday, August 13, 2014 Z. rD cm ti OPEN WORKSHOP V 3:30 PM -5:00 PM BASIC MEDIATION A Defending the Agency in a Complaint Involving a Reprimand, Suspension, PIP, or Removal Exhibits Open B MD -715 BARRIER ANALYSIS Women's Work Group Report: Obstacles Facing Women in the Federal Workplace C HEARINGS PREP Accommodations A to Z & Everything in Between: How to use JAN D 12:00 pm - 1:30 pm Crises to Catharsis: Dealing with Group Conflict E BREAK Litigating Class Cases Before the EEOC F 3:30Pm - 5:30Pm Ethics (TWO HOUR SESSION) CLOSED WORKSHOP 8:30 AM -5:00 PM Wednesday, August 12, 2014 Z. rD cm ti BASIC MEDIATION ADVANCED MEDATION MD -715 BARRIER ANALYSIS HEARINGS PREP 10:00 am - 10:30am BREAK 12:00 pm - 1:30 pm LUNCH — SPEAKER — Lynn Povich 3:00 Pm - 3:30 Pm BREAK 7:00 am- 8:30 am Thursday, August 14, 2014 CONTINENTAL BREAKFAST OPEN WORKSHOP VI 8:30 AM — 10:00 AM A OPEN WORKSHOP VII 10:30 AM — 12:00 NOON Counselor Toolkit: WWSFD (What Would Sigmund Freud Do?) Exhibits Open B Generational Differences in the Workplace Preserving the Integrity of Federal Merit Systems: Understanding and Addressing Perceptions of Favoritism C Don't Worry! It's All Confidential D Reasonable Accommodation: Problematic Issues E Effective Direct and Cross Examination in a Compensatory Damages Hearing F LGBT Discrimination in the Federal Workplace 10:00 am -10:30 am BREAK Thursday, August 14, 2014 OPEN WORKSHOP VII 10:30 AM — 12:00 NOON A Generational Differences in the Workplace Exhibits Open B The FY 2014 Form 462 for You! C CAP 101: Understanding the Computer/Electronic Accommodations Program (CAP) D Bringing an Evaluative Component to Your Agency's Dispute Resolution Efforts E Navigating the Maze — Understanding the Confusing Principles of Mixed Cases F Ask the AJ 12:00 Pm - 1:30 Pm LUNCH Thursday, August 14, 2014 PLENARY SESSION - OPEN WORKSHOP 1:30 PM — 3:00 PM Case Updates Conference Closing and Instructions Regarding Last Breakouts — 3:00 pm- 3:15 pm BREAK C FINAL OPEN SESSIONS 3:15 PM — 4:30 PM OPEN TO ALL ATTENDEES — Case Update — Questions and Answers OPEN TO ALL ATTENDEES — Case Update — Questions and Answers OPEN TO ALL ATTENDEES — Case Update — Questions and Answers CLOSED WORKSHOP 8:30 AM — 5:00 PM Thursday, August 14, 2014 BASIC MEDIATION ADVANCED MEDATION HEARINGS PREP MD -715 BARRIER ANALYSIS 10:00 am 10:30 am BREAK 12:00 pm - 1:30 pm LUNCH 3:00 pm - 3:30 pm BREAK PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) EEOC Contract City Clerk Use Only Finance Committee Approval Date Department No. project will be budgeted under 27 Activity No. project will be budgeted under 2505 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: al-kt i c 4(u s Stogy I+ L- bu( 4ec& -For4lais .ui2 ren Lchefl we rbc Ned -ln deo C Mor ie5 TOTALS $ 56,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1301 Temp Services 1315 Education & Training 1391 Dues & Memberships 1351 Advertising TOTALS 14,200.00 30,000 00 5,000.00 1,800.00 5,000.00 To be assigned by the Finance Dept. Project No. Subproject No. nounts by fund) $ 56,000.00 $ - $ (Signature Dept. Head) Fund: Date (Signature Finance Dept. Review) K:\shared goodies\forms\project Budget Worksheet EEOC 1-14.xlsx\Page 2 (Donat or NON-constr) (Mar 2010) Total 56, 000.00 $ 56, 000.00 14,200.00 30, 000.00 5,000.00 1,800.00 5,000.00 $ 56,000 00 Date TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 2j i3 5'b i3 4'!" FY BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance /.2?ri"7� Copy - Department NAME(S) AND POSITION(S): Janet Wessels DATE: 05/12/2014 NAME OF CLASS I MEETING: HCV Housing Quality Standards DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 0771/2014 RETURN DATE: 07/9/2013 DATE (S) OF MEETING: 07/7-9/2014 PURPOSE OF TRAVEL/TRAINING: HCV Housing Quality Standards WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE 550.00 AIRFARE PRIVATE VEHICLE DEPARTING FROM: Cedar Rapids or Des Moines, Iowa ESTIMATE OF COST: 366.24 LODGING 0 120.00 MEALS 0 742.50 REGISTRATION 0 51.00 MILEAGE/FUEL 0 TOTAL FOR ALL: $ 1279.74 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 283-13-5452-1346 - GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A AND IS NECESSARY AND BE CITY OF ' LO IC PURPOSE DEPARTMENT HEAD 05/12/2014 I APPROVE THIS TRAVEL REQUEST MAYOR 500z7%l `f DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 nTa Nan McKay SEMINAR REGISTRATION FORM Helping People, Changing Lives. For more information about this class including current seminar locations and dates, please call us at 800.783.3100, email sales@nanmckay.corn, or visit our online store at nanmckay.com. IOWA community Action ASSOC/A T I 0 V SEMINAR SCHEDULE DAY Ilia, DAY THREE 8:00 m Begins 8,00 A m Sen-iinar 8:00 12:00 End L 5-00 P.M Certification Exam 300-5.00 RA/. REGISTRATION OPTIONS x [:j3eminor Fee #131.027 $825 41iim-class Ceftification Exam #100027 .aDnline CertifiCatiOn Exam #100-027 Included in seminar price) SEMINAR DATE AND LOCATION included it, seminai price) ?4, july 7-9 West Des Moines, IA reek Parkway Phone: (51.5)16/ 1500 $109 arm rale, mention lower Community Action ,Association Contact: James Misner Email: jrnisner©nanmckay.com Phone: (800) 783-3100 xi 29 POLICIES Retaking Exams, '' a! f.10 , NMA reserves the right to change any policies or pricing at any time and in its sole discretion for more information regarding refund, complaint and program cancellation poli- cies, please contact our offices at 800.783.3 100 ATTENDEE INFORMATION Print names as you would like the name to appear on the certificate. Li Please check here if you are disabled and require a specific accommodation in order to participate in this seminar. A form will be sent to process your request. ATTENDEE 1 FULL NAME: \ e--/ E-MAIL ADDRESS (REQUIRED): CLI(N et- L) ATTENDEE 2 FULL NAME: E-MAIL ADDRESS (REQUIRED): ATTENDEE 3 FULL NAME: E-MAIL ADDRESS (REQUIRED) ATTENDEE 4 FULL NAME: E-MAIL ADDRESS (REQUIRED): Please include a shipping address that is not a P.O. Box. We will ship you a plaque if you purchase and pass the certification exam for this seminar. AGENCY: L,r3CA.1 PHONE— --4 5. I BILLING ADDRESS: („,_0(..) ryx,..jb CITY: STATECNI SHIPPING ADDRESS (NO P.O. BOXES): CITY: STATE: ZIP: PAYMENT OPTIONS To register using a credit card or purchase order, fax a completed registration form to 619.258.5791. Make checks payable to Nan McKay & Associates, Inc. and mail the registration form(s) with your check to 1855 Gillespie Way, El Cajon, CA 92020. Payment must be received before registration can be confirmed. Please select one of the following payment options. 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Connect With Us Twitter Feed n-ro Nan McKay '`-- r¢nanmckay PHAs across the country are realizing that NMA *Inspections is saving them $ without sacrificing quality. nanmckay.com/s-359-NMA-insp ... #housing 15h aNatasha Anderson /8 Apr i NatashaA_Knows (ctnanmckay btog-interesting read: Evolution of Los Angeles low income housing #blog *housing #losangeles #realestate blog.nanmckay.com/2014/04/18 /fri .. Retweeted by Nan McKay Expand GoSection8,com 22h ;c gesecticn8 Join @nanmckay & @gosection6 4 a free webinar to show u cost saving resources! 04/25/14 11:00am PST - Register/Info marketing©nanmckay.com Retweeted by Nan McKay Expand Description Related Products Product Revi HOW TO REGISTER: FAX ORDERS: Fill out a PDF registration form and send to 619.258.5791. ONLINE STORE ORDERS: Follow these instructions to order through our online store. 1. Fill in the quantity of seminars you'd like to purchase 2. Select one of the seminar and exam options above 3. Add the full name of each attendee as you would like it to appear on the certificate and add an email address for each attendee 4. Click "Add to Cart" Hosted by NMA and the Iowa Community Action Association 'Save 10% off this seminar if you register by: 05/23/2014 West Des Moines Marriott 1250 Jordon Creek Parkway West Des Moines, IA 50266 Phone: (515) 267.1500 $109 avg. room rate per night, mention Iowa Community Action Association Registration Contact: James Misner Email: jmisner©nanmckay.com Phone: (800) 783-3100 x129 Get Directions 'Exam is included in seminar fee. Share More Regular Price: $825.00 On Sale For: $742.50 Options: ait Seminar and In -Class Exam CSeminar and Online Exam SZt 74-1 Cic Quantity 1 IMPORTANT: Enter first name, last name, and email address for each attendee: HOME ! CONTACT US ! FAQ PRIVACY POLICY CAREERS AT NMA NanMcKay.com 2010. All Rights Reserved. 1855 Gillespie Way, El Cajon, CA 92020. Phone: 800-783.3100 Fax: 419-258.5791 Email: sale,4'pnanmCkay.com L http://www.nanmckay.com/p-1251-hev-housing-quality-standards Ju1y=7=9_west-des-moin... 4/22/2014 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FYI 5 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY /3 545-0 /34k0 /4//`;" if(X)c) a*. 5°53 = /047 -7 Ifs gay y> z 777L) /r!'.k°, Copy - Department NAME(S) AND POSITION(S): Sonia Mayer, Bookkeeper/Admin. Asst DATE: 05/12/2014 NAME OF CLASS / MEETING: HCV Financial Accounting & Reporting DESTINATION: Las Vegas, NV DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: July 21, 2014 RETURN DATE: July 24, 2014 DATE(S) OF MEETING: July 21-24, 2014 PURPOSE OF TRAVEL/TRAINING: HUD Financial Accounting training and certification WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE 600.00 AIRFARE PRIVATE VEHICLE DEPARTING FROM: Cedar Rapids or Des Moines ESTIMATE OF COST: 352.77 120.00 892.50 LODGING 28.00 MEALS 27.00 REGISTRATION 600.00 MILEAGE/FUEL TOTAL FOR ALL: $ 2020.27 TAXI - shuttle PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 283-13-5450 1346 YES NO x YES NO TOTAL: $ GRANT REIMBURSABLE REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENE • THE CITY OFIV ATE'- 00 DEPARTMENT HEAD 05/12/2014 DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST M OR 12: ► 14- DATE Sonia Mayer From: Nan McKay & Associates Store <onlinestore@nanmckay.com> Sent: Thursday, May 08, 2014 12:29 PM To: Sonia Mayer Subject: Nan McKay and Associates Receipt Nan McKay & Associates Store Your Online Order Receipt Nan McKay and Associates Receipt *** PLEASE PRINT RECEIPT OUT AND RETAIN IT FOR FUTURE REFERENCE *** Order Number 105631 Customer ID 206330 Order Date 5/8/2014 10:28:24 AM Bill To: Sonia Mayer Waterloo Housing Authority 620 Mulberry St Waterloo, IA 50703 United States 319-233-0201 son ia. maye r@waterloo-ia. o rq Order Date: 5/8/2014 10:28:24 AM Coupon Code: abnma Payment Method: PURCHASEORDER Locale/Currency: en -US / USD Coupon Details: PO Number: Please Invoice SKU: C Product 101-034- 140722 and 12034 - EXAM HCV Financial Accounting and Reporting - July 22-24 - Las Vegas, NV -Seminar and Online Exam No Shipping Required IMPORTANT: Enter first name, last name, and email address for each attendee: Sonia Mayer Sonia(a�waterloo-ia.orq Quantity , Price Discount Ext. Price 1 $975.00 $82.50 $892.50 Order Notes: None 1855 Gillespie Way El Cajon, CA 92020 Phone: 800.783.3100 Email: sales(a�nanmckay.com 1 SubTotal: Shipping: Tax: Total: $892.50 $0.00 $0.00 $892.50 Fax: 619.258.5791 Website: www.nanmckay.com Online Store: http://store.nanmckay.com 2 rnn Nan McKay AND ASSOCIATES, INC. SEMINAR SCHEDULE "ll f Financlai Account g cx Reporting SEMINAR REGISTRATION FORM For more information about this class including current seminar locations and dates, please call us at 800.783.3100, email sales@nanmckay.com, or visit our online store at nanmckay.com DAY ONE: Begins 8:00 A.M. DAY THREE: End of Seminar 12:30 F.M. End of Certification Exam 4:15 P.M. REGISTRATION OPTIONS To register online, visit nanmckay.com C] 10% off when you register 45+ day `SO Valid on regional training registrations. Exams, ithhouc ;.. atib Cannot be combined with any other offer, discount, or special. Li- Seminar Fee #101-034 $825 an -class Certification Exam #100034 $150 ©Online Certification Exam # 12034-EX.Nv1 $150 SEMINAR DATES AND LOCATIONS Please mark the session you would like to attend. ❑ May 20 - 22 — Norfolk, VA Norfolk Waterside Marriott 235 E. Main Street Norfolk, VA 23510 Phone: 1757) 6274200 Rate: $133 single - Book hotel by: 4;`28/2014 ❑ July 22 - 24 — Las Vegas, NV "Save 10% on this seminar before: 06/07720 ! Tropicana Las Vegas 3801 Las Vegas Boulevard South Las Vegas, NV 89109 Phone: 1800) 311-5192 Rate: $85 single - Book hotel by: 07/02/2014 POLICIES Mn ruing coffee and afternoon nacks will lx: p ovided. Hotel Block of Rooms: For your con' venience, Nan M::Kcry & Associates reserves a block of discounted its at tire seminar h,otel.These rcvrns are available upon request and may be availoble us, is 20 aa;r: prior to the seminar.Hotels may also offer an airport shuttle for your caiwentethon Cancellation & Substitution: Regional jem;nars. If you are unable to attend this s n"r_:.:..;., may send a substitute dr reCeive a credo toward a future .:..eminan to be aiterksIeci wthim oueyear pe- are e- i e unable Ie attend, you must notify NMA in writing al icor,60 ale :dor dons orioi to the start date or the seminar If you do not neer. NMS. t a w-itii,p,,/ou are responsible. bre for erilire registraim fee If you cancel less than 00 days prier its tric rtart irate of this sen .:r c cancellation fee of $150 will be assessed. Si bstitu,Mwriting on a rerrrly letterhead with the semina , name, location and atter , ord received by f J rr e seminar start date. '..110A reserves th,s right concel sernMar. t any or is cancelled by N .-iistrono r fees will be i . y Or Credited in full. NMA .�'> bairfare. e,rote r related e: --s. Retaking Exams: warn of ars,,,-n inononter at 800.783.3100. iofind ot.what exam re- take croons ore onoiiable ok theyr '<Cy decerrdinsl upon the sorntrar. Yoc are permitted to tori; an exam c rides betore yee ore iecthired to retake the sCrritrio, NMA reserves the right to change any policies or pricing at any time and In its sole discretion. For more infer motion regarding refund, complaint and program cancellation policies, please contact our offices at 800.783.3100. ATTENDEE INFORMATION Print names as you would like the name to appear on the certificate. ❑ Please check here if you are disabled and require a specific accommodation in order to participate in this seminar. A form will be sent to process your request. ATTENDEE 1 FULL NAME: E-MAIL ADDRESS (REQUIRED): ATTENDEE 2 FULL NAME: E-MAIL ADDRESS (REQUIRED): ATTENDEE 3 FULL NAME: E-MAIL ADDRESS (REQUIRED): ATTENDEE 4 FULL NAME: E-MAIL ADDRESS (REQUIRED): Please include a shipping address that is not a P.O. Box. We will ship you a plaque if you purchase and pass the certification exam for this seminar. AGENCY: PHONE: FAX: BILLING ADDRESS: CITY: STATE: ZIP: SHIPPING ADDRESS (NO P.O. BOXES): CITY: STATE: ZIP: PAYMENT OPTIONS To register using a credit card or purchase order, fax a completed registration form to 619.258.5791. Make checks payable to Nan McKay & Associates, Inc. and mail the registration form(s) with your check to 1855 Gillespie Way, El Cajon, CA 92020. Payment must be received before registration can be confirmed. Please select one of the following payment options. ORDER TOTAL: PURCHASE ORDER NUMBER: CHECK PAYABLE TO NMA ENCLOSED: CHECK #: CHARGE MY CREDIT CARD: ❑ VISA ❑ Master Card ❑ American Express NAME ON CREDIT CARD: CREDIT CARD #: SECURITY CODE: EXPIRATION DATE: / AUTHORIZED SIGNATURE (Please sign on the line below) 03/27/2014 nmj HCV HnancaI ..co in n Reporting Nan McKay AND ASSOCIATES, INC . A HOUSING CHOICE VOUCHER SEMINAR SEMINAR NUMBER: 101-034 SCHEDULE: Day One: 8:00 A.M. Registration Day Three: 12:30 P.M. End of seminar 4:15 P.M. End of Exam MATERIALS: HCV Financial Accounting & Reporting Course Book NMA pen, pencil, calculator, and bag CERTIFICATION EXAM: A certification exam is available online for $150 DELIVERY METHOD: A group -live seminar featuring PowerPoint, case studies, group discussion, and Q & A LENGTH: Three days AUDIENCE: Accounting and finance staff and executive director CREDITS: CPE units w/ exam = 20 in the field of Specialized Knowledge and Appli- cations. CEU units w/ exam = 1 .7 Basic Program Level. No advanced preparation required. No prerequisites required. AUTHOak !f"AEr o rci Nan McKay & Associates, Inc. has been accredited os an Authorized Provider by the International Association for Continuing Education and Training (IACET). In obtaining this accreditation, Nan McKay & Associates has demon- strated that is complies with the ANSI/IACET Standard which is recognized internationally as a standard of good practice. As a result of their Authorized Provider status, Non McKay & Associates is authorized to offer IACET CEUs for its programs that qualify under the ANSI/IACET Standard. Nan McKay & Associates, Inc. is registered with the Na- tional Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional edu- cation on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the ac- ceptance of individual courses for CPE credit. Com- plaints regarding registered sponsors may be submitted PURPOSE: As the most comprehensive class on HCV program financial accounting and reporting available, HCV Financial Accounting and Re- porting will provide you with the knowledge and tools needed to under- stand the proper use of HUD's chart of accounts for the HCV program, the application of specific GAAP requirements for various HCV account- ing transactions, revenue recognition guidelines, and HCV equity ac- counts. In addition, this two-day course will cover cost allocation plans and fee-for-service—including the difference between the two as well as when they would be used. Other topics include special rules for the ac- counting of fraud recoveries, portability, and FSS escrow accounts. You will also learn how to properly report year-end financial information to HUD in accordance with GAAP using the Financial Data Schedule (FDS), a Web -based reporting tool HUD uses to capture financial information about the program. This course will be most beneficial to housing authority accounting and fi- nancial management staff. Independent auditors desiring to understand HUD's financial accounting and reporting requirements for the HCV pro- gram will also benefit by attending. For more information about this class, please call us at 800.783.3100, email sales@nanmckay.com, or visit our online store at nanmckay.com for current seminar locations and dates. 02/28/2014 2014 AGENDA HOUSING CHOICE VOUCHER FINANCIAL ACCOUNTING & REPORTING DAY ONE 8:00 Registration 8:30 Introduction & Review of Course Agenda • Welcome of participants and review of the topics that will be covered. 9:15 Session 1 — Governmental GAAP Basics • The focus of this session is to explain why GAAP is used in HUD programs, understand the purpose of using funds and the fund types used to account for program accounting transactions, and understand how the basis of accounting determines how various accounting transactions will be recorded in the program. 10:15 Break 10:30 Session 2 — The HCV Program Chart of Accounts — Balance Sheet Accounts ■ The focus of this session is to review the HUD balance sheet chart of accounts used in the HCV program. The emphasis will be on helping the learner understand how financial transactions are to be reported using the HUD chart of accounts for the balance sheet and to review applicable GAAP related to the use of the various balance sheet accounts. Special focus will be on understanding the concepts of: • Restricted vs. unrestricted assets • Fraud recovery • Accounting for Investments • Using due to/due from accounts • Capital asset accounting • Current vs. non-current liabilities • Compensated absences and OPEB obligation accounting • HCV program equity 12:00 Lunch (on your own) Nan McKay & Associates Page 1 of 4 101-034 — 4/1/12 2014 AGENDA HOUSING CHOICE VOUCHER FINANCIAL ACCOUNTING & REPORTING 1:15 Session 2 — The HCV Program Chart of Accounts — Balance Sheet Accounts (continued) 2:30 Break 2:45 Session 3 — The HCV Program Chart of Accounts — Income Statement Accounts, Source & Uses Accounts and Memo Accounts ■ The focus of this session is to review the HUD income statement chart of accounts used in the HCV program as well as the proper use of the sources and uses accounts and the memo accounts. The emphasis will be on helping the learner understand how financial transactions are to be reported using these accounts and to review applicable GAAP related to the use of these accounts. Special focus will be on understanding the concepts of: • Revenue recognition • FSS program accounting • Portability activity accounting • Accounting for program operating expenses • Transfers • Prior period adjustments 5:00 End of Day One Nan McKay & Associates Page 2 of 4 101-034 — 4/1/12 2014 AGENDA HOUSING CHOICE VOUCHER FINANCIAL ACCOUNTING & REPORTING DAY Two 8:30 Session 4 — HCV Program Administrative Fees ■ The focus of this session is on understanding how on-going administrative fees are earned. In addition, the types of special fees that may be available in the program and how they are earned will be reviewed. The learner will understand how to apply revenue recognition principles as they relate to the proper recognition of admin fee revenue. 10:00 Session 5 — Cost Allocations & Fee for Service ■ The focus of this session is on understanding the basic concepts of indirect cost allocations vs. fee-for-service and how to properly apply either cost allocation or fee-for-service to the HCV program. 10:15 Break 10:30 Session 5 — Cost Allocations & Fee for Service (continued) 12:00 Lunch (on your own) 1:15 Session 5 — Cost Allocations & Fee for Service (continued) 2:00 Session 6 — Year -End Reporting Requirements ■ The focus of this session is on understanding what are the deadlines for year-end reporting, determining what programs and activities must be reported to HUD at year-end, the sanctions HUD can impose on PHAs for failure to submit financial information timely, what are the components of a submission and how to determine the reporting entity. 2:30 Break 2:45 Session 7 — The Year -End Closing Process & Creating an Unaudited Submission. ■ The focus of this session is on understanding the steps necessary to prepare the general ledger for closing, create a new submission and entering data into the FDS. In addition, reporting the COCC and elimination entries will also be covered. 5:00 End of Day Two Nan McKay & Associates Page 3 of 4 101-034 — 4/1/12 2014 AGENDA HOUSING CHOICE VOUCHER FINANCIAL ACCOUNTING & REPORTING DAY THREE 8:30 Session 8 — The Audited Submission ■ The focus of this session is on understanding the components of an audited submission, who is responsible for the audited submission, the requirements for the Management's Discussion & Analysis and the Data Collection Form. 10:15 Break 10:30 Session 9 — Practicing What You Have Learned About Year -End Closing — A Case Study 12:30 End of Seminar 1:45 Certification Exam 4:15 End of Exam Nan McKay & Associates Page 4 of 4 101-034 — 4/1/12 CITY OF WATERLOO Council Communication City Council Me May Prepared: May 20, 201 4 Dept. Head Signature: # of Attachments: 28, 2014 Joe Leibold, Police Captain One SUBJECT: My Waterloo Days Fireworks Submitted by: Joe Leibold Captain (Waterloo Police) lberry to Recommended City Council Action: Approve the closing of the toe Park AvePM. from m Mul Prov ti the Recom g south side of the bridge for Fireworks�pon comlplfrion of he event. security, barricades, and a street sweeper Summary Statements Main Street Waterloo - dba as My Waterloo Days has requested the above closure for a fireworks festival on Thursday evening 6/12/2014. Expenditure Required: Costs associated with securing the event, providing barricades, street closures etc. Source of Funds: General Fund Policy Issue: N/A Alternative: Background Information: Attachment to City of Waterloo, Iowa Fireworks Permit To: City of Waterloo From: Main Street Waterloo - dba My Waterloo Days Sub Committee — 10:00 PM Fireworks Shoot. Request for services: Date: Thursday, June 12, 2014 Rain Date: Friday June 13, 2014 Note: Following People in the Park Site for Fireworks Shoot: Park Ave Bridge — Cedar River Provider: J&M Displays — Mike Barrett Services Requested: **2:00 PM Request City to have barricades in place curbside. **3:00 PM Barricade (shut down) both north and south ends Park Ave Bridge. J & M Displays will set up city barricades at 3:00 PM on bridge only. J & M Displays will provide Yellow tape to block pedestrian bridge. **9:45 PM Request City to turn off lights on Park Ave Bridge 9:45 PM Note: DNR will clear traffic from Cedar River "11:00 11:00 PM Request City Street Sweeper to clear Park Ave. Bridge . 1. P Britton Gallagher One Cleveland Center, Floor 30 1375 East 9th Street Cleveland OH 44114 Cb/1//2014 15:19 31 93949751 JM DISPLAYS CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF PAGE 01/62 DATE jMmastuv YY) CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND EXTEND OR ALTER THE COVERAGE AFFORDED BY THE PO INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS BELOW_ THIS CERTIFICATE OF INS(1RANCI= DOES NOT CONSTITUTE A CONTRACT REPRESENTATIVE OR Certificate holder is an ADC ITIONAL INSURED, the poficy(ies) must be endorsed, If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain )(Myles may require an endorsement, A statement certificate holder in lieu of such PRODUCER INSURER(S), AUTHORIZED IMPORTANT;PRODUCER B , (amen( on this certificate does not confer rights to the MSURED J & M Displays, Inc. 18064 170th Avenue Yarmouth IA 52660 COVERAGES CERTIFICATI; NUMBER; 1386192511 endorsement NAME: PMONE IA/O. Nn F:216-65 - FA% (sMAIL I FAX, N° 2.1.6a15.1.7 INEURER(S) AFFORDING COVERAGE INSURER A:EYerest IDdQmni#v Ins.ur e INSURERS:Everest National InS.UJ- r e 0 INSURER C 'James River 1. s 1rence_C_o INSURER D :Ms"3XLIlTLl.nsleM n I X11'ce4flY INSURER E INSURER F : THIS IS TO CERTIFY THAT THE POLICIES OF INSUItANC$DHAVE THE INSURED NAMED REVISION NUMBER: BEEN TO ABOVE FOR THE POLICY PERIOD NAIL k 6743_ INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM ORCOND TION OF ANY CONTRACTOR OTHER DOCUMENT CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN FFORDED BY MAY AVE BEEN INSR 7{ODL SU9R liR TYPE OF INSURANCE SSR 'WD POLICY NUMBER A GENERAL. LtAerLnY SI$ML000S0-941 X COMMERCIAL GENERAL LIABILITY CLAIMS•MADE X OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY X PRO- LOG B AUTOMOBILE LIABILITY X ANY AUTO ALL OWNED AUTOS HIRED AUTOS SCHEDULED AUTOS NON -OWNED AUTOS UMBRELLA LIAR EXCESS UAB DED I RETENTION OCCUR CLAIMS -MADE WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/F,xECUTIVE OFFICERIMEMER EXCLUDED (Mandatory In NH) If yes, describe undar DESCRIPTION OF OPERATIONS below YIN N/A EXceas Liability THE POLICIES DESCRIBED HEREIN 1$WITH WHICH THIS UB ECTPECT TO ALLOT E TERMS, REDUCED BY PAID CLAIMS. POLICY EFF POLICp YYI MMIDD/Y LMM! 1!1EXP I 512014 1 /15/2015 SIBCA00033-141 1115/2014 00051579-2 1/15/2014 LIMITS EACH OCOURRENCE DAMAGE TOREN (ED -PREMISES (ER accurrencgl 51 000,000 $300,000 MED EXP (Any one Poraon) PERSONAL & ADV INJURY $1,000,000 GENERAL AGGREGATE 57„000 000 PRODUCTS . COMP/OP AGG $2,000,000 /15/2015 5 CUMt31N {Ee eccaenp $1 Oaa,D00 BODILY INJURY (Per person) $ BODILY INJURY (Par acgident) S PERTY DA GE 5 { r eccldani) $ /15/2015 L XGSO1B022 EACH OCCURRENCE $5,000,000 AGGREGATE $5,000,000 $ WC BTATU- OTN- -.. 'CQBYIIMI�3__ER EL, EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ 1/15/2014 1/15/2015 DESCRIPTION OF OPERATIONS I LOCATION9 I VEHICLES (Attest) A CORD 101, Additional Remarks Schartule, It more apses Is rnqutrod) FIREWORKS DISPLAY DATE: JUNE 12, 2014 RAIN DATE: JUNE 13, 2014 LOCATION OF EVENT: PARK AVENUE BRIDGIE, WATERLOO, IOWA ADPL INSUREDS: THE CITY OF WATERLOO, OWA, ITS EMPLOYEES, VOLUNTEERS, OFFICERS, ELECTED OFFICIALS, PARTNERS, SUBSIDIARIES, DIVISIONS & AFFILIATES, EVENT SPNOSORS & LANDOWNERS AS THEIR INTEREST MAY APPEAR IN See Attached... CERTIFICATE HOLDER E.L. DISEASE - POLICY LIMIT 5 Each OCCurrence Aggregate Total ExDesa Limits $4,000,000 54,000, 000 $9,000,000 Cedar Skyline Corporation d/b/a Main Street Waterloo 329 East 4th Street Waterloo IA 50703-4703 ACORD 25 (2010/05) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTIDE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE OD 1988-2010 RD CORPORATION. All rights reserved. The ACI)RD name and logo are registered marks of ACORD 05/27/'2014 13:19 3193949751 A AGENCY Britton Gallagher POLICY NUMBER CARRIER ADDITIONAL REMARKS JM DISPLAYS AGENCY CUSTOMER ID: LOC #: PAGE 02/02 ADDITIONAL REMARKS SCHEDULE NMP INSURED J & M Displays, Inc. 18064 170th Avenue Yarmouth IA 52660 MAIC CODE Rage 1 of EFFECTIVE DATE: THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 _ FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE RELATION TO THIS EVENT; WATERLOO DOWNTOWN ROTARY (SPONSOR); IOWA DEPARTMENT OF NATURAL RESOURCES (AHJ); CEDAR SKYLINE CORPORATION D/B/A MAIN STREET WATERLOO (SPONSOR). ACORD 101 (2008/01) 0 2008 ACORD CORPORATION. All rights reserved. The ACDF ID name and logo are registered marks of ACORD CITY OF WATERLOO, IOWA CITY ATTORNEY'S OFFICE 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4327 Fax (319) 291-4286 May 21, 2014 Mayor Buck Clark and City Council City Hall Waterloo, IA 50703 Dear Mayor Clark and Council Members: I have examined the bonds filed with the City Clerk/Auditor's Office up to the close of business on May 21, 2014. Of the 5 bonds submitted 5- were approved and '0 were rejected, as shown on the attached list. Vey truly yours, [i i/ David R. Zellhoefer Assistant City Attorney DRZ:sda CITY WEB SITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer BONDS FOR COUNCIL APPROVAL MAY 27, 2014 RIGHT OF WAY CONSTRUCTION BOND (EXPIRES 4/30/2015) AMOUNT $5,000.00 X0792187 •'-95 CS 78912 ---X51700724 -14989862 SU R6035493 J C PLUMBING & HEATING COMPANY RICHARD GRONOWSKI JIM'S CONCRETE CONSTRUCTION, LLC MICHAEL D. ALBERS EKREM DIZDAREVIC HUDSON, IOWA DIKE, IOWA STRAWBERRY PT, IOWA DIKE, IOWA WATERLOO, IOWA Tax Assessment Cancellation Request From: Pauletta Nelson [mailto:mamapoetl@gmail.com] Sent: Friday, May 23, 2014 8:20 AM To: DEANNE KOBLISKA Subject: Taxes Due Greetings Deanne, My name is Pauletta Nelson, I am the secretary for the Museum. African-American Historical And Cultural We are the new board members along with 7 others that was voted in December, 2013. Our board was not given any records from the previous director, upon many request. She kept all information hidden from us. In April, Marcia went to the post office box and discovered the notice that shows the taxes has not been paid since 2001 and the total amount due is$ 4014.82. There are no funds available as the previous director used up all the funds without our permission in 2013, before she was voted out of office as she acted on her own validation without our knowledge. We are asking that the Blackhawk County Treasurer please forgive the past due taxes on the site of the museum due to our lack of funds. All of our money is exhausted In the future we will stay updated on the yearly taxes and make sure this never happens again. Upon your decision to forgive us for the precious taxes due, please email Marcia Griffin or myself, and we will inform the board members of your decision. We appreciate all you can do. Sent from my Windows Phone DEANNE KOBUSKA From: Pauletta Nelson <mamapoetl@gmail.com> Sent: Friday, May 23, 2014 8:20 AM To: DEANNE KOBLISKA Subject: Taxes Due Greetings Deanne, My name is Pauletta Nelson, I am the secretary for the African-American Historical And Cultural Museum. We are the new board members along with 7 others that was voted in December, 2013. Our board was not given any records from the previous director, upon many request. She kept all information hidden from us. In April, Marcia went to the post office box and discovered the notice that shows the taxes has not been paid since 2001 and the total amount due is$ 4014.82. There are no funds available as the previous director used up all the funds without our permission in 2013, before she was voted out of office as she acted on her own validation without our knowledge. We are asking that the Blackhawk County Treasurer please forgive the past due taxes on the site of the museum due to our lack of funds. All of our money is exhausted In the future we will stay updated on the yearly taxes and make sure this never happens again. Upon your decision to forgive us for the precious taxes due, please email Marcia Griffin or myself, and we will inform the board members of your decision. We appreciate all you can do. Sent from my Windows Phone 1 'WENT TAX STATEMENT and TAX SALE NOTICE t, T4.e.asurer`. inty4Qoa (31-b) 833-3013 tILL FOR IMPORTANT INFORMATION BER: 5913-24.-133-4:}13 4TH ST 1.1,2„c) 0 , I A S07,03 nnT7Tn,..,1 -SLY, 7 ANNUAL TAX SALE WILL BE HELD: 316., E. FIFTH ST. WAT ER. Co I 014A COURTROOM ii4413 8: 00 A. M. --..jUNE 16, 2014 IF PAID IN APRIL. IF PAID IN MAY APR T CAN AMER HIRT AND CULT NUR PO Bag 14',744 c/n MFLVINA SCMTT WATERIDO, IA 50704 \9 IVIHNL ti,r rkk YHt5Lt I u: Black Hawk County Treasurer 316 E. Fifth St., Waterloo, IA 50703 ENCLOSE THIS STUB WITH YOUR PAYMENT Parcel Number: 8'''313.-24 33---018 Year Kind of Tax 41_ '1(2124.. TR3 -00001192S - Asz......i.,..., . / '''' Pta96 --"000(.)00(r1-2 5 IL A,7'.7,!:M.12S??1;.,271,,,' ,„...1/U4 SDS'--00000119f.:-E; IF PAID IN APRIL IF PAID IN MAY S.N\c)-Ice`J( 310, 34-115 sf\c CQ \ LS v__-» CfrvMd iY\CLr-C, 3 19 . 939. .54- g5 U0 at St_ IA,of rette.v- WH -1,‘ rv-obve_ C-1-RLO erAA" t tat -44 c>n LA-/ C(tPc--1 39:71 a :'4 CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 Council Communication City Council Meeting: Prepared: Dept. Head Signature: Number of Attachments: May 5, 2014 April 29, 2014 None SUBJECT: FYE2014 Budget Amendment Hearing Submitted by: Michelle Weidner, Chief Financial Officer Recommended City Council Action: Approve a resolution to set the date of hearing for amendments to the FYE2014 Budget as May 27, 2014. Summary Statement: The City is required under state law to amend the budget prior to exceeding expenditures in any one of the nine program areas; public safety, public works, health and social services, culture and recreation, community and economic development, general government, debt service, capital projects and the proprietary funds (sewer and sanitation). Additional information will be provided prior to the hearing date. Expenditure Required: Source of Funds: Policy Issue: expenditures. Alternative: N/A Various Comply with state law regarding budgeted None Background Information:We are required to publish the estimated budget amendment no more than twenty and no fewer than ten days (excluding holidays) prior to the hearing, which means the budget estimate must be provided to the Waterloo Courier by May 12 and it is expected to be published May 13. CITY WEB SITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer TO: CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 Mayor Clark City Council Members C: Department Heads DATE: May 22, 2014 FROM: Michelle Weidner, Chief Financial Office i RE: Proposed Amendments to Budget for the fiscal year Ending June 30, 2014 Dear Mayor Clark & City Council members, Enclosed is the proposed amendment to the budget for the fiscal year ending June 30, 2014 as published May 13, 2014. The Code of Iowa requires that an amendment be approved no later than May 31st if total expenses in any of the nine budget program areas are anticipated to exceed the amount originally appropriated. The nine program areas prescribed by Iowa Code include Public Safety, Public Works, Health and Social Services, Culture and Recreation, Community and Economic Development, General Government, Debt Service, Capital Projects and Business Type/Enterprise activities. This overall amendment includes numerous departmental amendments requested throughout the year and approved by the Finance Committee when required by the budget line item amendment policy. Highlights from amendments made for general fund activities include the following: 1. In the Public Safety program category, expenses and related revenue for a number of law enforcement and non -property -tax funded projects were increased, including adjustments to Tri -County Task Force grants, the use of forfeiture funds and the use of prior -year donations for the police K-9 program. In addition, ambulance expenses were increased using higher than anticipated ambulance service fees. 2. Expenses in the Public Works category were increased for garage vehicle parts and oil as well as airport fuel and equipment repairs. These activities are expecting higher than anticipated fuel revenue and rent/lease income to fund these additional expenses. 3. The Health and Social Services program was increased to reflect the use of EEOC funds and additional Fair Housing Enforcement funds received in FY2014. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer FYE2014 Budget Amendment Memo Page 2 4. The Culture & Recreation program was increased to reflect additional grants and donations received as well as to use prior year donations received for projects that could not be completed until this year. In addition, Young Arena expenses were increased using higher than expected concessions revenue and ice rent. 5. Hotel -motel tax revenue and related expenses were increased in the Community and Economic Development program due to higher than expected hotel -motel tax collections. Building improvement expenses for the Five Sullivans Convention Center were increased in order to use revenue received from the Ramada which exceeded the original budget. In addition, prior year hotel -motel revenue received and restricted for the Five Sullivans Center was also budgeted to be spent on additional maintenance and repairs. Fund balance was budgeted to be used for city property maintenance expenses which are exceeding original budget projections. 6. The General Government program was increased to reflect the use of an insurance refund received to repair hail damages to some city facilities. Highlights of amendments made in other funds include: 7. In the Public Works category, expenses and grant revenue were added for an air service development project at the airport as well as for two federal AIP projects that were originally budgeted to be completed in FY13 that construction has continued for into FY14. 8. Expenses and revenue budgeted in the Community & Economic Development program were increased to reflect additional federal HOME grant funds and Disaster Recovery grant funds for new construction. The budget for Section 8 housing assistance payments was also increased using Section 8 reserves. In addition, grant funds not used for a Section 108 loan as originally planned are budgeted to be returned to HUD. 9. The Debt Service category was increased to provide for an anticipated refunding bond issue in June 2014. 10. Expense and grant revenue from the Black Hawk County Gaming Association were added in the Capital Projects program for the purchase of cardiac monitors for the Fire Department. The budget was also increased for the use of donation funds received in prior years for the SportsPlex facility. 11. An increase in budgeted transfers from the sewer fund to the debt service fund is needed due to an anticipated sewer GO bond refunding issue in June 2014. The line on the budget amendment form titled Excess Revenues & Other Sources Over (Under) Expenditures/Transfers Out indicates that when the budget was certified, we anticipated spending $5,655,722 more than we expected to collect in current year revenue, primarily due to spending restricted revenue collected in prior years as well as using fund balance to balance the general fund budget in the amount of $1,000,000. Other significant uses included the use of local option tax fund cash for street construction projects, and using previously collected road use taxes, sewer fees and garbage fees to fund expenses in those budgets. FYE2014 Budget Amendment Memo Page 3 Additional budget amendments during the year increased the amount that expenses are anticipated to exceed revenues by $2,227,054 to $7,882,776. This is due primarily to: 1. The use of cash restricted for specified purposes and received in prior years to fund general fund projects of an additional $381,302. The largest of these was the use of Black Hawk County Solid Waste distributions received in prior years to complete the Vision Iowa construction projects. 2. The use of unrestricted general fund balance in the amount of $74,800 to fund mowing and snow removal for city -owned property. 3. The use of cash restricted for specified purposes and received in prior years to fund capital projects and airport construction projects in the amount of $1,111,938. 4. The use of road use tax fund cash in the amount of $33,918 for an unexpected employee retirement payout and increased health insurance costs. 5. The use of public housing reserve funds for the storm water detention pond project at Ridgeway Towers in the amount of $22,496 as well as the use of Section 8 reserves to fund additional housing assistance payments in the amount of $50,000. 6. The return of HUD grant funds received in prior years of $517,600 for a Section 108 loan program that expired and could not be utilized as anticipated. 7. The use of sewer fund cash in the amount of $35,000 for higher than anticipated interest costs on sewer GO bond debt. Since state law prohibits the City from spending more in any major program area than budgeted, we have tried to budget generously with expenses. We do not anticipate that we will spend all amounts budgeted by June 30, 2014. If you have any questions about the information presented or would like to review more detailed information about the amendment, please contact me. Nov -07 Form 653.C1 NOTICE OF PUBLIC HEARING AMENDMENT OF CURRENT CITY BUDGET The City Council of Waterloo in BLACK HAWK will meet at Law Court Theater, 225 Commercial Street at 5:30 p.m. on May 27, 2014 County, Iowa (hour) (Date) ,for the purpose of amending the current budget of the city for the fiscal year ending June 30, 2014 (vear, by changing estimates of revenue and expenditure appropriations in the following functions for the reasons given. Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity. Explanation of increases or decreases in revenue estimates, appropriations, or available cash: Record additional state & federal grants & related expenses as well as additional donation revenue & related expenses. Increase hotel -motel tax revenue, charges for services and rental income to fund increased expenditures. Record an anticipated refunding bond issue to be sold in June 2014. Record additional expenses for use of grants and restricted donations received in prior years. There will be no increase in tax levies to be paid in the current fiscal year named above. Any increase in expenditures set out above will be met from the increased non -property tax revenues and cash balances not budgeted or considered in this current budget. This will provide for a balanced budget. Michelle Weidner, CPA City Clerk/ Finance Officer Name Total Budget as certified or last amended Current Amendment Total Budget after Current Amendment Revenues & Other Financing Sources 39,993,210 0 39,993,210 Taxes Levied on Property 1 Less: Uncollected Property Taxes -Levy Year 2 0 0 0 Net Current Property Taxes 3 39,993,210 0 39,993,210 Delinquent Property Taxes 4 0 0 0 TIF Revenues 5 6,617,844 0 6,617,844 Other City Taxes 6 16,406,745 36,215 16,442,960 Licenses & Permits 7 1,137,036 0 1,137,036 Use of Money and Property 8 1,246,800 25,000 1,271,800 Intergovernmental 9 36,675,603 1,792,130 38,467,733 Charges for Services 10 23,792,466 158,281 23,950,747 Special Assessments 11 174,000 0 174,000 Miscellaneous 12 6,571,570 576,927 7,148,497 Other Financing Sources 13 27,060,876 16,147,146 43,208,022 Total Revenues and Other Sources 14 159,676,150 18,735,699 178,411,849 Expenditures & Other Financing Uses 31,270,848 151,322 31 422,170 Public Safety 15 Public Works 16 27,265,482 1,494,998 28,760,480 Health and Social Services 17 365,503 41,127 406,630 Culture and Recreation 18 10,332,384 475,051 10,807,435 Community and Economic Development 19 13,544,292 1,232,141 14,776,433 General Government 20 5,809,710 26,658 5,836,368 Debt Service 21 14,166,914 12,596,000 26,762,914 Capital Projects 22 29,111,130 1,367,935 30,479,065 Total Government Activities Expenditures 23 131,866,263 17,385,232 149,251,495 Business Type / Enterprises 24 18,492,733 14,000 18,506,733 Total Gov Activities & Business Expenditures 25 150,358.996 17,399,232 167,758,228 Transfers Out 26 14,972,876 3,563,521 18,536,397 Total Expenditures/Transfers Out 27 165,331,872 20,962,753 186,294,625 Excess Revenues & Other Sources Over (Under) Expenditures/Transfers Out Fiscal Year 28 5,655,722 2,227,054 -7,882,776 29 Beginning Fund Balance July 1 30 75,984,016 9,748,025 85,732,041 Ending Fund Balance June 30 31 70,328,294 7,520,971 77,849,265 Explanation of increases or decreases in revenue estimates, appropriations, or available cash: Record additional state & federal grants & related expenses as well as additional donation revenue & related expenses. Increase hotel -motel tax revenue, charges for services and rental income to fund increased expenditures. Record an anticipated refunding bond issue to be sold in June 2014. Record additional expenses for use of grants and restricted donations received in prior years. There will be no increase in tax levies to be paid in the current fiscal year named above. Any increase in expenditures set out above will be met from the increased non -property tax revenues and cash balances not budgeted or considered in this current budget. This will provide for a balanced budget. Michelle Weidner, CPA City Clerk/ Finance Officer Name STATE OF IOWA, } Black Hawk County, SS 1 D T TUESDAY MAY 13, 2014 ;om www.wcfcourier.com t records this week. Investors will also scrutinize data on re- tail sales tomorrow. Data last week showed services, the biggest chunk of the economy, picked up in April while fewer Americans than forecast filed applica- tions for unemployment benefits, a sign the labor market continues to gain traction. "Profits from the latest quarterly reporting sea- son have exceeded ex- pectations, while the out- look for the U.S. econ- omy looks increasing- ly positive," said Richard Hunter, head of equities at Hargreaves Lansdown Plc in London. Russia indicated it "re- spects" the results of two disputed referendums in eastern Ukraine, which separatists said backed independence, while the European Union add- ed companies to its list of sanctions for the first time. Russia praised the high turnout in Sunday's bal- lots, according to a state- ment e-mailed Monday by President Vladimir Putin's press service. The U.S. and the EU deem the votes illegal and the gov- ernment in Kiev called them a "farce." Donetsk .,hncvorl Oil 'nomani h�nir_ r I do solemnly swear that the annexed copy of legal City of Waterloo Budget Amendment Hearing Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 13th day of May, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $131.84 a6ezikr2,-) Signed Subscribed and sworn to before me this 1(.0 Day of I•() A.D., 20 ( 4 c (to £ (Y/(JAudkL Notary Public Received of the sum of Dollars. In full for publication of the above notice. a ^c E FOLL ! S RAY CCM' "c• s Q PIFtL: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-410 RESOLUTION APPROVING BUDGET AMENDMENT FOR FYE2014. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: WHEREAS, the Council of the City of Waterloo, Iowa, met in the Law Court Theater in the Waterloo Center for the Arts in the City of Waterloo, Iowa at 5:30 p.m., on the 27th day of May, 2014, for the purpose of considering and acting upon the amendment of the current budget for the City of Waterloo for the fiscal year ending June 30, 2014, by changing estimates of revenue and expenditure appropriations. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the amendment of the current budget for the City of Waterloo, be and the same is hereby approved. PASSED AND ADOPTED this 27th day of May, 2014. Ernes G. Clark, Mayor ATTEST: Suzy Scha es, CMC City Cler Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: Ma 12 014 Prepared: May 7, 2014 Dept. Head Signature: # of Attachments: SUBJECT: A request to set the date of public hearing as May 27, 2014 for a request by the City of Waterloo to rezone 3.24 acres from "M-1" Light Industrial District to "C -P" Planned Commercial District, located at the intersection of West Jefferson Street and US Highway 63. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request to set the date of public hearing as May 27, 2014 for a request by the City of Waterloo to rezone 3.24 acres from "M-1" Light Industrial District to "C -P" Planned Commercial District, located at the intersection of West Jefferson Street and US Highway 63. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. Rezoning the property to allow for residential and commercial uses would appear to better fit the existing commercial development in the area, most notably Dupaco Credit Union, US Bank and Burger King. Future phases also involve commercial space to serve the Techworks and Deere employees. The proposed rezone request would not appear to have a negative impact upon traffic conditions in the area. The site is served by West Jefferson Street and Westfield Avenue, which are classified as Collectors. The site is also served by US Highway 63, which is classified as a Principle Arterial. The proposed rezone area consists of two parcels of land containing 3.24 acres. The "C -P" Planned Commercial District is a site plan specific district, which requires new developments to go through a site plan amendment process. In this particular instance, the applicant is submitting a site plan, along with building details as a part of the rezoning request, therefore, when the site develops, it will not require that the development have to go through a site plan amendment review process, as long as the plans to not deviate greatly as what was approved as a part of the rezoning request. Currently, the City has an interested developer who wants to develop the land for both residential and commercial uses. The intent of the proposed plan is to construct a new 67 -unit, four story multi -family use building. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer 4 The building facade is a mix of stone, brick and similar materials for an urban type residential structure. A side elevation shows balconies off of the units on floors two through four having balconies, and larger doors leading to those balconies. There are also larger windows shown on the units. A large entryway to the structure is shown at the intersection of West Jefferson Street and Westfield Avenue. From reviewing the submitted site plan, it would appear that the outside parking would be 90 degree parking with two way traffic in the aisles. Underground, there will be 60 parking stalls, and to the south of the building, there will be 133 outdoor parking spaces. In all, there will be 193 parking stalls on the site to accommodate the 134 parking stalls needed for the residential use, as the Zoning Ordinance requires that there be two parking stalls per dwelling unit, and the remaining 59 parking stalls will be tied to the commercial uses as shown in Phase II of the submitted site plan. The nearby commercial development in Phase II is shown having two stories with outdoor seating areas. The approved site plan and subsequent documents for platting and construction will further contain cross easements for the use of the outside parking area to promote and allow mixed parking for the multiple phases of development. The site will contain the potential third phase as well on land owned by the Iowa Department of Transportation that the City is currently trying to acquire. At the May 6, 2014 Planning, Programming and Zoning meeting, the Commission voted unanimously in favor of the rezone request. Please find attached to this letter a staff report, aerial photo and legal description. Therefore, staff would request to set the date of public hearing as May 27, 2014 for a request by the City of Waterloo to rezone 3.24 acres from "M-1" Light Industrial District to "C -P" Planned Commercial District, located at the intersection of West Jefferson Street and US Highway 63, and publish the pertinent notice. Expenditure Required: None Source of Funds: None required Policy Issue: Zoning, Land Use, and Economic Development Alternative: Background Information: Legal Description: See attached deed with legal description NA:ta cc: Aric Schroeder, City Planner --file-- REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: May 6, 2014 Request to rezone approximately 3.24 acres of land from "M-1" Light Industrial District to "C -P" Planned Commercial District for the purpose of constructing a new multi -family residential building, along with a future phase of commercial development. City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703 The proposed rezone area is located at the southwest corner of West Mullan Avenue (US Highway 63) and Jefferson Street. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. Rezoning the property to allow for residential and commercial uses would appear to better fit the existing commercial development in the area, most notably Dupaco Credit Union, US Bank and Burger King. Future phases also involve commercial space to serve the Techworks and Deere employees. The proposed rezone request would not appear to have a negative impact upon traffic conditions in the area. The site is served by West Jefferson Street and Westfield Avenue, which are classified as Collectors. The site is also served by US Highway 63, which is classified as a Principle Arterial. The Highway 218 Trail runs along the northern boundary of the site in question. There is also a recreational trail that runs along the western border of the site in question along Westfield Avenue. The area requested for rezoning is zoned "M-1" Light Industrial District, and has been zoned as such since the adoption of the Zoning Ordinance in 1969. Surrounding land uses and their zoning are as follows: North — Existing commercial development, zoned "M-1" Light Industrial District. South — Highway 218, zoned "M-1" Light Industrial District East — Existing commercial development and vacant development ground zoned "C-3" Central Business District and "M-1" Light Industrial District. West — Existing industrial development, zoned "M -2,P" Planned Industrial District. The surrounding area is mostly comprised of commercial development, with nearby restaurants and financial institutions. There is some residential development nearby in the Winterbottom Condominiums. Rezoning of the land would not require any additional buffering or screening. However, it will be necessary as a part of the building permit process that a landscaping plan is submitted and reviewed and approved by staff. 5_6_14 — Rezone Grand Hotel Site — M1 to CP Page 1 of 4 DRAINAGE: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: May 6, 2014 Rezoning of the land would not appear to have a negative impact upon drainage in the surrounding area. The site /nquestion iOlocated within the Z0ne-X.5OO-Vear�ondp|oiD 8aindicated bythe Federal Insurance AdnliDi8t:sdV0'S'Flood Insurance Rate Map, Community Number 190025 and Panel Number 0301F, dated July 18, 2011, however, is protected by the flood control levee. There are no parks or schools within the immediate vicinity of the site in question. There iso 10" storm sewer located in Jefferson Street, and a 12" storm sewer in Highway 63. There is a 24" sanitary sewer located within Jefferson Street and a 21" sanitary sewer located within Highway 63. There is a 1U^water main in Highway 63, and 12" a water main in West Jefferson Street. The Future Land Use Map designates this area as Industrial. The rezone request would not be conformance with the Future Land Use Map and Comprehensive Plan for this area. The site is located within the Primary Growth Area. The ''C-P''Planned Commercial District is intended and designed to provide a means for the residential and compatible commercial development of tracts of land on a unit b@a/S, allowing greater flexibility and diversification of land uses and building locations that the conventional single lot method. It is the intent of the basic principles of good land use planning be maintained and that sound zoning standards as set forth in the Zoning Ordinance concerning orderly growth and deve|OprD8Dt, traffic patterns, and compatible design and use be preserved. The ideals of the Planned Commercial District stem from the Mixed Use Commercial categorization on the Future Land Use Map within the Comprehensive Plan. Mixed Use Commercial areas work to direct such developments into areas of transition from commercial to residential, based on current developments. Commercial uses will be compatibly designed to blend in with the built or planned environment, and shall incorporate the following elements into their design; building facade, landscaping, signage, screening, and site orientation and layout. The proposed rezone area consists of two parcels of land containing 3.24 acres located at the intersection of US Highway 63 and West Jefferson Street. Currently, the land is zoned for light industrial uses, and staff feels that rezoning the land tO''C-P" Planned Commercial District to allow for residential and commercial uses would better fit with the recent commercial developments that have been occurring in this area, most notably Dupaco Credit Union and US Bank. The ^C -P" Planned Commercial District is a site plan specific district, which requires new developments to go through a site plan amendment process. In this particular instance, the o_o_14—Rezone Grand Hotel Site —m1tocP Page 2 of 4 STAFF ANALYSIS — SUBDIVISION ORDINANCE: May 6, 2014 applicant is submitting a site plan, along with building details as a part of the rezoning request, therefore, when the site develops, it will not require that the development have to go through a site plan amendment review process, as long as the plans to not deviate greatly as what was approved as a part of the rezoning request. Currently, the City has an interested developer who wants to develop the land for both residential and commercial uses. The intent of the proposed plan is to construct a new 67 -unit, four story multi -family use building, which will be near the intersection of West Jefferson Street and Westfield Avenue. The building facade is a mix of stone, brick and similar materials for an urban type residential structure. A side elevation shows balconies off of the units on floors two through four having balconies, and larger doors leading to those balconies. There are also larger windows shown on the units. A large entryway to the structure is shown at the intersection of West Jefferson Street and Westfield Avenue. From reviewing the submitted site plan, it would appear that the outside parking would be 90 degree parking with two way traffic in the aisles. Underground, there will be 60 parking stalls, and to the south of the building, there will be 133 outdoor parking spaces. In all, there will be 193 parking stalls on the site to accommodate the 134 parking stalls needed for the residential use, as the Zoning Ordinance requires that there be two parking stalls per dwelling unit, and the remaining 59 parking stalls will be tied to the commercial uses as shown in Phase II of the submitted site plan. The nearby commercial development in Phase II of the development is shown having two stories with outdoor seating areas. The approved site plan and subsequent documents for platting and construction will further contain cross easements for the use of the outside parking area to promote and allow mixed parking for the multiple phases of development. The site will contain the potential third phase as well on land owned by the Iowa Department of Transportation that the City is currently trying to acquire. According to the Downtown Master Plan, this particular area is located within the New Economy District. The New Economy District is envisioned as an urban, high-tech campus aimed at attracting and incubating New Economy businesses with a focus on bioagriculture and advanced manufacturing. The Cedar Valley Techworks has already been established in this district, and rezoning the land in question will allow for further commercial and residential development to occur and contribute to this New Economy District. There is no platting required as a part of this request. 5_6_14 — Rezone Grand Hotel Site — M1 to CP Page 3 of 4 3 May 6, 2014 STAFF Therefore, staff recommends that the request to rezone from "M-1" RECOMMENDATION: Light Industrial District to "C -P' Planned Commercial District be approved for the following reasons: 1. The site in question would appear to provide sufficient space to meet all required regulations including setbacks, drainage, landscaping, screening, etc. 2. It would appear that rezoning the land to "C -P" Planned Commercial District would have a positive impact upon the surrounding area, as rezoning of the land as such would fit the future plans for this area, as well as bringing additional development and customers to nearby businesses and amenities. 3. It would appear that rezoning the land to "C -P" Planned Commercial District would not have a negative impact upon vehicular or pedestrian traffic conditions in the area. And subject to the following condition(s): 1. That the final site plan meets all applicable city codes, regulations, etc. including, but not limited to, parking, landscaping, drainage, etc. 5_6_14 — Rezone Grand Hotel Site — M1 to CP Page 4 of 4 4 aterloo Planning, ram i and Zoning May 2014 A-1 63 63 ,IN UM mai3.0 111115‘ tit- T � M-1\ 11111114111111 111M111-HHit 111111 !-', + � T1 ricT f i 1 r irim 7T1I1 Former Grd Hotel Site Rezone M-1 iso City of Waterloo. City of Waterloo Planning, Programming and Zoning Commission May 6, 2014 Former Grand Hotel Site Rezone M-1 to C -P City of Waterloo 6 Grand Hotel Site Bird's Eye Perspective Waterloo, Iowa Draft:March 22,2013 VANDEWALLE& ASSOCIATES Nc Draft March 22, 2013 VANDEWALLE & MB ASSOCIATES r c. +42 +33 +24 +15 +6 +0 -4 Upper Floor "Cap,. (panel or siding) Primary Facade (brick face) Base (stone face) Bay Balcony (pane) or siding) (Steel suspended! cantilevered) Grand Hotel Site Partial Elevation Materials and Colors Waterloo, Iowa a 9 Dra(t: Much 22, 2011 VANDEWALLE& ASSOCIATES iHc. Grand Hotel Site Lower Parking Floor Plan Waterloo, Iowa Grand Hotel Site Site and First Floor Plan Waterloo, Iowa Apart >ents B Units Fig st Floor) Apartments 7 Units/floor) Draft March 22. 2013 VANDEWALLE& ASSOCIATES frac Grand Hotel Site Second - Fourth Floor Plan Waterloo, Iowa APPLICATION FOR REZONING CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION WATERLOO, IOWA 319.291.4366 1. APPLICATION INFORMATION: a. Applicant's name (please print): (�� ` y - (ice - fi i o Address ' / IL) f)` it) I berp.- SI- l Phone: Vii!— (--436 Fax: City: .).--,..4,,,,--1.f.„0 State: -1 A. Zip: 'D"7 03 b. Status of applicant: (a) Owner (b) Other (CHECK ONE): If other explain: c. Property owner's name if different than above (please print): Address: Phone: Fax: City: State: Zip: 2. PROPERTY INFORMATION: a. General location of property to be rezoned: Corn er b. Legal description of property to be rezoned: 'ee f A6 2D1--rc$ c. Dimensions of Proposed Zoning Boundary (Excluding Right of Way): d. Area of Proposed Zoning Boundary (Excluding Right of Way): 3. es Qc rr e. Current zoning: 01— J Requested zoning: P. f. Reason(s) for rezoning and proposed use(s) of property: /fl , If; - g r pes„4,,,f,/ a g. Conditions (if any) agreed to: h. Other pertinent information (use reverse side if necessary): Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process (separate from rezone request). The filing fee of $300 + $10 per acre ($750 max) (payable to the City of Waterloo) is required (round amount down to nearest $10 increment). This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process, with a new filing fee. If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning, Programming, and Zoning Commission until four (4) months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. Signature of Applicant Date Signature of Owner Date 12 Former Grand Hotel — Rezone from"M-1" to "C -P" Site of former Grand Hotel located at the southwest corner of highway 63 and Jefferson Street facing south. Site of former Grand. Hotel facing west. Facing south along West Mullan Avenue. Adjacent property to north of property in question. 14 P ge3of3 EXHIBIT A Legal Description Parcel A in Part of Lot No, 30 in "Auditor's Falls' Avenue and Mullen Avenue Plat" in the City of Waterloo, Black Hawk County, Iowa, described as follows: Commencing at the most Southerly corner of Lot 30; thence North 48 degrees, 50 minutes 00 seconds West, along the Southwesterly line of said Lot 30, a distance of 323,07 feet to the Point of Beginning; thence continuing along said Southwesterly line, North 48 degrees 50 minutes 00 seconds West a distance of 243.81 feet; thence North 62 degrees 55 minutes 58 seconds East, a distance of 222.89 feet; thence North 83 degrees 45 minutes 11 seconds East, a distance of 78.78 feet; thence South 57 degrees 07 minutes 37 seconds East a distance of 103.99 feet; thence South 48 degrees 50 minutes 00 seconds East, a distance of 17.47 feet; thence South 43 degrees 43 minutes 43 seconds West, a distance if 280.28 feet to the point of beginning. parcel B in Part of Lot No. 30 in "Auditor's Falls Avenue and Mullen Avenue Plat" in the City of Waterloo, Blackhawk County, Iowa, described as follows: Beginning at the most Southerly comer of Lot 30; thence North 48 degrees 50 minutes 00 seconds West, along the Southwesterly line of said Lot 30, a distance of 323.07 feet; thence North 43 degrees 43 minutes 43 seconds East, a distance of 280.28 feet; thence South 48 degrees 50 minutes 00 seconds East, a distance of 311.36 feet; thence South 41 degrees 20 minutes 00 seconds West, a distance of 280.00 feet to the point of beginning. File Number: 2011-00005288 Seq: 3 STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING ON REZONING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 27th day of May, 2014, at 5:30 p.m. in the Law Court Theater, Waterloo Center for the Arts of Waterloo, Iowa, a public hearing will be held by the Council of the City of Waterloo, Iowa, on the request by the City of Waterloo, Iowa, to rezone 3.24 acres from "M-1" Light Industrial District to "C -P" Planned Commercial District, located at the intersection of West Jefferson Street and US Highway 63, formerly known as the Grand Hotel site, legally described as follows: Parcel A in Part of Lot No. 30 in "Auditor's Falls Avenue and Mullen Avenue Plat" in the City of Waterloo, Black Hawk County, Iowa, described as follows: Commencing at the most Southerly corner of Lot 30; thence North 48 degrees, 50 minutes 00 seconds West, along the Southwesterly line of said Lot 30, a distance of 323.07 feet to the Point of Beginning; thence continuing along said Southwesterly line, North 48 degrees 50 minutes 00 seconds West a distance of 243.81 feet; thence North 62 degrees 55 minutes 58 seconds East, a distance of 222.89 feet; thence North 83 degrees 45 minutes 11 seconds East, a distance of 78.78 feet; thence South 57 degrees 07 minutes 37 seconds East a distance of 103.99 feet; thence South 48 degrees 50 minutes 00 seconds East, a distance of 17.47 feet; thence South 43 degrees 43 minutes 43 seconds West, a distance of 280.28 feet to the point of beginning. Parcel B in Part of Lot No. 30 in "Auditor's Falls Avenue and Mullen Avenue Plat" in the City of Waterloo, Black Hawk County, Iowa, described as follows: Beginning at the most Southerly corner of Lot 30; thence North 48 degrees 50 minutes 00 seconds West, along the Southwesterly line of said Lot 30, a distance of 323.07 feet; thence North 43 degrees 43 minutes 43 seconds East, a distance of 280.28 feet; thence South 48 degrees 50 minutes 00 seconds East, a distance of 311.36 feet; thence South 41 degrees 20 minutes 00 seconds West, a distance of 280.00 feet to the point of beginning. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 12th day of May, 2014. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Rezoning City of Waterloo Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 16th day of May, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $29.61 COViiYAVA--TVia/Ce_,Gek—fA--, Signed Subscribed and sworn to before me this aD Day of Ma.13 A.D., 20 t y 7cwc. r/MLdZLq Notary Public Received of the sum of Dollars. In full for publication of the above notice. J©Di E MCKUU44S1 CiJMM!SSI0N NO. 7 2A t 3 MY cowl:.., P e -8 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5219 AN ORDINANCE AMENDING ORDINANCE NO. 5079, AS AMENDED, CITY OF WATERLOO ZONING ORDINANCE, BY AMENDING THE OFFICIAL ZONING MAP REFERRED TO IN SECTION 10-4-4, REZONING CERTAIN PROPERTY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: Section 1. That the Official Zoning Map referred to in Section 10-4-4, Rezoning Certain Property, of Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, be amended to rezone the property legally described as follows: Parcel A in Part of Lot No. 30 in "Auditor's Falls Avenue and Mullen Avenue Plat" in the City of Waterloo, Black Hawk County, Iowa, described as follows: Commencing at the most Southerly corner of Lot 30; thence North 48 degrees, 50 minutes 00 seconds West, along the Southwesterly line of said Lot 30, a distance of 323.07 feet to the Point of Beginning; thence continuing along said Southwesterly line, North 48 degrees 50 minutes 00 seconds West a distance of 243.81 feet; thence North 62 degrees 55 minutes 58 seconds East, a distance of 222.89 feet; thence North 83 degrees 45 minutes 11 seconds East, a distance of 78.78 feet; thence South 57 degrees 07 minutes 37 seconds East a distance of 103.99 feet; thence South 48 degrees 50 minutes 00 seconds East, a distance of 17.47 feet; thence South 43 degrees 43 minutes 43 seconds West, a distance of 280.28 feet to the point of beginning. Parcel B in Part of Lot No. 30 in "Auditor's Falls Avenue and Mullen Avenue Plat" in the City of Waterloo, Black Hawk County, Iowa, described as follows: Beginning at the most Southerly corner of Lot 30; thence North 48 degrees 50 minutes 00 seconds West, along the Southwesterly line of said Lot 30, a distance of 323.07 feet; thence North 43 degrees 43 minutes 43 seconds East, a distance of 280.28 feet; thence South 48 degrees 50 minutes 00 seconds East, a distance of 311.36 feet; thence South 41 degrees 20 minutes 00 seconds West, a distance of 280.00 feet to the point of beginning; now zoned on the Official Zoning Map of Waterloo, Iowa, approximately 3.24 acres of land located at the intersection of West Jefferson Street and US Highway 63, as "M-1" Light Industrial District, be and the same is hereby zoned as "C -P" Planned Commercial District as above described, subject to the following condition: 1. That the final site plan meets all applicable city codes, regulations, etc. including, but not limited to, parking, landscaping, drainage, etc. Ordinance No. 5219 Page 2 Section 2. That the City Clerk be, and she is hereby directed to file a certified copy of this Ordinance with the Recorder of Black Hawk County, Iowa. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: May 27, 2014 May 27, 2014 May 27, 1014 May 27, 2014 PASSED AND ADOPTED this 27th day of May, 2014. ATTEST: Suzy Schar:s, CMC City Clerk Add-- rnest G. Cl rk, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5219 as passed and ado ted by the City Council of the City of Waterloo, Iowa, on the 27t day of May, 2014. Witness my hand and seal of office this 27th day of May, 2014. SEAL "T Sch City Cle res, CMC k Mayor BUCK CLARK COUNCIL MEMBERS ••••••••••••• ••••••• DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 B013 GREENWOOD At -Large STEVE SCHMITT Ar -Large IOWA CCWMUN1TY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community planning & lioelopment Director Council CommunicatilYo City Council Meeting: Prepared:1\j_a_y_LL-°:-1 Dept. Head Signature: Submitted by: Noel Anderson, Community Planning & Development Director # of Attachments: SUBJECT: Request to rezone approximately 0.413 acres from "C-2" Commercial to "C-3" Commercial District to allow the construction of 8 "Brownstone" Style Condominiums at the corner of East 3rd Street and Lafayette Street. Recommended City Council Action: That the City Council set a date of public hearing and publish an official notice pertinent to the requested site rezone. Summary Statement: The proposed rezone would comprise of 0.413 acres owned by the applicant. The site plan shows a setback of 10' along Lafayette Street, the westerly property line and along the rear of the property. A 5' setback is being proposed along East 3rd Street. The site plan submitted by the applicant shows seven (8) two story units with a main base square footage of 720 square feet with three (3) bedrooms and two (2) bathrooms, main floor laundry, full basements, as well as two (2) stall garages. The applicant is requesting to rezone the property to "C-3" Commercial District which allows new construction to be built with a zero foot setback from all property lines. The current zoning of "C-2" would have required a 20' front yard setback, a 35 foot rear yard setback and a 5' side yard setback, which would have made the project impossible to build as designed. At the May 6, 2014 Planning and Zoning Commission meeting, the commission voted unanimously in favor of project and is recommending that the project be approved by Council. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Rezone Alternative: N/A Cc: Ark Schreoder, City Planner Noel Anderson- Community Planning and Development Director CITY WEBSITE: ww-w.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal opportunity/Affirmative Action Employer 5/7-7,41- • REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING: DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, May 6, 2014 Request to rezone approximately 0.413 acres from "C-2" Commercial to "C-3" Commercial District to allow the construction 3rd Street and Lafayette Street of eight (8) "Brownstone" Style Condominiums at the corner ©f East Rooff Development150 Commercial Street, Waterloo Iowa The applicant is requesting to rezone the site in question to allow for the construction of (8) "Brownstone" Style Condominium homes with detached garages. The proposed development would not have a negative impact on the area and will in fact be a positive impact for an area that has not seen significant development in many years. The property is located at the northwest corner of East Third Street and Lafayette Street, of which Lafayette Street is classified as a Collector and East 3rd Street is classified as a local Street. There is a sidewalk along both streets. The proposed rezone and construction of the condominiums on the site in question would not appear to have a negative impact on pedestrian or vehicular traffic in the area. The River loop bike trail is to the the south along the Cedar River. The proposed rezone area is currently zoned "C-2" Commercial District and has been zoned as such since the adoption of the Zoning Ordinance No. 2479 in 1969. The area in question has seen very little new development. The area in question has a mix of uses, which include the Waterloo Water Works to the south zoned "C-2" Commercial, St. Johns Church to the North zoned "C-2" Commercial, YWCA and Elks Club to the east zoned "C-3" Commercial and Residential uses to the west zoned "C-2". It would appear that there would not be a negative impact on the surrounding area. There are no screening requirements for residential homes. Appropriate drainage plans would have to be submitted with any site plans before a building permit is issued. The area to be rezoned is in the Zone X Protected by Levee, which is not a special flood hazard area as established by the Federal Emergency Management Association (FEMA) Flood Insurance Rate Map dated July 2011. East High School is located approximately 1/2 mile northeast of the site. Lincoln Park is one block to the northeast. There is a 12" water main in Lafayette Street that lays 25' south of Rezone "C-2" Commercial to "C-3" Commercial Page 1 of 3 SANITARY SEWER, STORM SEWER RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: May 6, 2014 the north line of Lafayette Street. There is also a 10" water main in E. 3rd Street that lays 26.5 feet east of west line of E. 3rd Street. The Waterloo Water Works also has a Fiber Optic line along E. 3rd Street on the west side of the street. The Future Land Use Map designates this area as Mixed Commercial, Medium to High Density Residential, and professional Offices. Staff feels that the rezoning and construction of eight (8) Condominium units would appear to be in conformance with the Future Land Use Plan and Comprehensive Plan. The proposed rezone would comprise of 0.413 acres owned by the applicant. The site was owned by the City of Waterloo and was being used as a parking lot. It was determined that the site is underutilized and that a development of the type being proposed would be an excellent fit for the area. The site plan shows a setback of 10' along Lafayette Street, the westerly property line and along the rear of the property. A 5' setback is being proposed along East 3rd Street. The site plan submitted by the applicant shows eight (8) two story units with a main base square footage of 720 square feet with three (3) bedrooms and two (2) bathrooms, main floor laundry, full basements, as well as two (2) stall garages. The applicant is requesting to rezone the property to "C-3" Commercial District which allows new construction to be built with a zero foot setback from all property lines. The current zoning of "C-2" would have required a 20' front yard setback, a 35 foot rear yard setback and a 5' side yard setback, which would have made the project impossible to build as designed. City code requires that a project that disturbs 5,000 sq ft or more will be required to have storm water retention plans submitted to the engineering department prior to a permit being issued. The applicant has agreed to submit such plans when and if the rezone request is approved. There is no platting required for this request. Therefore, staff recommends the request to rezone approximately 0.413 acres from "C-2" Commercial District to "C-3" Commercial District for the purpose of constructing eight (8) "Brownstone" Style Condominiums at the corner of East 3rd Street and Lafayette Street be approved for the following reasons: 1. The request is in conformance with Comprehensive Plan and the Future Land Use Map as the request meets the density requirements. Rezone "C-2" Commercial to "C-3" Commercial Page 2 of 3 May 6, 2014 2. The request is compatible to existing developments, based on the layout and density numbers as shown. 3. The area can be served by the extension of existing utilities. 4. This project would add quality residential living opportunities that are needed and desired in the downtown area. And subject to the following conditions: 1. That the final site plan meet all requirements including but not limited to drainage, landscaping, screening, hard surface vehicle use areas etc. Rezone "C-2" Commercial to "C-3" Commercial Page 3 of 3 City o Waterloo Planning, Pro -ramming and Zoning Commission May 6, 2014 East 3rd Street and Lafayette Street Rezone C-2 to C-3 Rooff Development KIRK D. ESCHUMAN, P.L.S., IA. UC. NO. 996', 819 SYCAMORE STREET, WATERLOO, A. 50703-4729 PHONE: 319-234-0500 FAX: 319-236--3597 COPNO REPRODUCTIONS, COPIES OR CHAIGHT & NGES IN TY ANY MANNER SHALLIGHTS IN THESE O BE�MADE WITOUT OBTAININGENTS ARE EXPRESSLY S PRIIOOR WRITTEN CONSENT FROD BY KESS & M KESS & ASSOCIATES, INC. DESIGN SURVEY: ST. JOSEPH'S SQUARE 1 1 HEREBY CERTIFY THAT 111S LAND SURVEYING DOCUMENT WAS PREPARED AND THE RELATED SURVEY WORK WAS PERFORMED BY ME OR UNDER MY DIRECT PERSONAL SUPER •' 'L 19.THAT I AM A DULY LICENSED LAND SURVE • NOER "+3_::,WS OF THE SI ATE OF IOWA. aa. KIRK D. ESCHLIMAN, P.L.S. IOWA UC. NO. 9961 MY LICENSE RENEWAL DATE IS DECEMBER 31, 2015 PATES OR SHEETS COVERED BY THIS SIGNATURE k SEAL SHEET I OF 1 Kirk D. erhliman 9961 IOIfA 1195 PIAT IS flat CCRPFlEO UM= MI E,DCCI3E0 SENT. h 4711CC 11E.RECC CURRENT OWNER: CITY OF WATERLOO PER BLACK HARK COUNTY RECORDER'S OFFICE: DEED 80011 309, PAGE 103 PREPARED FOR: ROOFF DEVELOPMENT 1507 COMMERCIAL STREET WATERLOO. IOWA 50703 REQUESTED BY: JOHN R. ROOFF ROOFF DEVELOPMENT 50702 KESS & ASSOCIATES, INC. 819 SYCAMORE ST.. WATERLOO, IOWA 50703-4729 PHONE: (319) 234-0509 DATE OF FIELD WORK: NOVEMBER 08. 20,3 DWG. DAIE:04/11/2014 DRAW) SO K.D.E. CADD FILE 13A82DS2dwg PROJECT NO.: 13582 GRAPHIC SCALE 30 60 1 Inch = 30 Ft. '* DENOTES ASSUMED BEAR:NG "49.° DENOTES MONUMENT FOUND b" DENOTES MONUMENT SET 0.00' DENOTES RECORD DIMENSION (0.00') DENOTES FIELD DIMENSION 0) xb z a C Legal Description East Third and Lafayette Streets ORIGINAL PLAT WATERLOO EAST LOT 8 BLOCK 31 LOT 9 BLOCK 31 STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING ON REZONING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 27th day of May, 2014, at 5:30 p.m. in the Law Court Theater, Waterloo Center for the Arts of Waterloo, Iowa, a public hearing will be held by the Council of the City of Waterloo, Iowa, on the request by the City of Waterloo, Iowa, to rezone approximate- ly 0.413 acres from "C-2" Commercial to "C-3" Commercial District, located at the corner of East 3rd Street and Lafayette Street, for the construction of eight (8) "Brownstone" Style Condominiums, legal- ly described as follows: Original Plat Waterloo East Lot 8 Block 31 . Lot 9 Block 31 Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 12th day of May, 2014. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Rezoning Roof Development Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 16th day of May, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $12.49 0'4,1)e-dge— Signed Subscribed and sworn to before me this e� Day of A.D., 20 ti (716eW'C F IALaty Notary Public Received of the sum of Dollars. In full for publication of the above notice. JODI E MCKINSTRY COMM!SS!ON NO.702413 COMS. •ia�.1` g Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 PATRICK MORRISEY Ward 3 Summary Statement: Transmitted herewith is a request to set the date of public hearing as May 27 for a Development Agreement between the City of Waterloo QUENTIN and Eagles Wings 2, LLC for the construction of a 10,000 SF industrial building, HART Ward 4 and authorize the City Council to sell and convey the lot in question through approval of the development agreement. Construction of said 10,000 SF building RON shall be completed on or before June 30, 2015. WELPER Ward 5 Within the attached Minimum Assessment Agreement, the property will need to TOM maintain a minimum assessed value of $350,000.00 to be in compliance with the LIND agreement. There are no tax rebates being offered as a part of this project, and At -Large taxes generated by the new building will begin going into the Northeast Industrial STEVE Park TIF District. SCHMITT At -Large Expenditure Required: None Source of Funds: N/A Policy Issue: Land Use, Economic Development Alternative: Background Information: Legal Description: Lot 4, Northeast Industrial Park Plat No. 1 CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: May .IL, 2014 Prepared: May 7, 2014 Dept. Head Signature: # of Attachments: 7(. SUBJECT: Request to set the date of public hearing as May 27, 2013 for a Development Agreement between the City of Waterloo and Eagles Wings 2, LLC for the construction of a 10,000 SF industrial building east of 2366 Newell Street, and authorize the sale and conveyance of Lot 4 of the Northeast Industrial Park Plat No. 1. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer NA:ta cc: Aric, Schroder, City Planner --fi le— DEVELOPMENT AGREEMENT This Development Agreement is entered into as of , 2014, by and between Eagles Wings 2, L.L.C., an Iowa Limited Liability Company (the "Company"), and the City of Waterloo, Iowa (the "City"). RECITALS A. City considers economic development within the City a benefit to the community and is willing for the overall good and welfare of the community to provide financial incentives so as to encourage that goal. B. Company is willing and able to finance and construct a building and related improvements on property located in the Northeast Industrial Park. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree as follows: 1. Sale of Property. On or before , 2014, City shall convey, or cause to be conveyed, to Company the real property described in Exhibit "A" hereto (the "Property") for the sum of $1.00 (the "Purchase Price"). Conveyance shall be by special warranty deed, free and clear of all encumbrances arising by or through City except: (a) easements, conditions and restrictions of record which do not, in Company's opinion, interfere with Company's proposed use; (b) current and future real estate real property taxes and assessments subject to the agreements made herein; (c) general utility and right-of-way easements serving the Property; and (d) restrictions imposed by the City zoning ordinances, other applicable law, and the Deed of Dedication for Northeast Industrial Park Plat. It is acknowledged that neither the City nor the Company has conducted a Phase I or other environmental study of the Property, which was formerly an acreage and cropland which are believed to caused minimal environmental impact. Therefore it is agreed that if, within twelve (12) months of conveyance, it is determined that there was a violation of environmental law or regulation at the time of conveyance which is not of the making of the Company or its successors, then the City will bear the costs of remediation or cleanup and indemnify and hold the Company harmless from such costs, within a scope of remediation consistent with hazards reasonably possible in light of the Property's former use as an acreage and cropland. If remediation is necessary for conditions outside such scope, the parties agree to negotiate in good faith regarding allocation of costs. 2. Improvements by Company. Company shall construct a building consisting of approximately 10,000 square feet, and related landscaping, sidewalks, signage and parking improvements (collectively, the "Improvements"). The Improvements shall be constructed in accordance with all applicable City, state and federal building codes and the Deed of Dedication for the Northeast Industrial Park Plat 1 and shall comply with all applicable City ordinances and other applicable law. It is contemplated that the value added by the Improvements will, upon completion, result in an assessed value of no less than $350,000.00. The Property, the Improvements, and all site preparation and development -related work to make the Property usable for Company's purposes as contemplated by this Agreement are collectively referred to as the "Project". 3. Timeliness of Construction; Possibility of Reverter. The parties agree that Company's commitment to undertake the Project and to construct the Improvements in a timely manner constitutes a material inducement for the City to extend the development incentives provided for in this Agreement, including but not limited to its commitment to convey the Property to Company, and that without said commitment City would not have done so. Company must obtain a building permit and begin construction no later than four (4) months after the date of this Agreement (the "Project Start Date"), and construction of Improvements on the Property shall be completed by June 30, 2015 (the "Project Completion Date"). If, by the Project Start Date, Company has not begun in good faith to begin construction of the Improvements upon the Property, then title to the Property shall revert to the City. If construction has not begun by the Project Start Date, but the development of the Project is still imminent, the City Council may, but shall not be required to, consent to an extension of time for the construction of the Improvements, and if an extension is granted but construction of the Improvements has not begun within such extended period, then the title to the Property shall revert to the City after the end of said extended period. If development has commenced by the Project Start Date or within any extended period and is stopped and/or delayed as a result of an act of God, war, civil disturbance, court order, labor dispute, fire, or other cause beyond the reasonable control of Company, the requirement that construction is to be completed by the Project Completion Date shall be tolled for a period of time equal to the period of such stoppage or delay, and thereafter if construction is not completed within the allowed period of extension the title to the Property shall revert to the City after the end of said period. In the event of any reverter of title, Company agrees that it shall, at its own expense, promptly execute all documents, including but not limited to a special warranty deed, or take such other actions as the City may reasonably request to effectuate said reverter of title. Company shall pay in full, so as to discharge or satisfy, all liens, claims, charges, and encumbrances on or against the Property. Company further agrees that it shall indemnify and hold harmless the City with respect to any demand, claim, cause of action, damage, or injury made, suffered, or incurred as a result of or in connection with the Project, or Company's failure to carry on or complete same, or Company's ownership of the Property. If the City files suit to enforce the terms of this Section 3 and prevails in such suit, then the Company shall be liable for all of the City's legal expenses, including but not limited to reasonable attorneys' fees. 4. Water and Sewer. City will provide water and sewer infrastructure to the Property line, and Company will be responsible for extending water and sewer service to any location on the Property that it desires and for payment of any associated connection fees. 2 Agreement. Company acknowledges and 5. Minimum Assessment general or special, and all agrees that it will pay when due all taxes and assessments, g lneed against the that, prior to the date set forth in Section 2 of e Property, Proper other lawful charges whatsoever levied uon or assessedor for Company further ca Exhibit "B", it will not seek or cause a reductisnbelothe w the aggregate taxable gatevaluation amount of purposes, which shall b0 ("Minidmum Actual Value"), through: $350,000.00 of (i) willful destruction of the Property, Improvements, or any part either; (ii) a request to the assessor of Black Hawk County; or (iii)any proceedings, whether administrative, legal, or equitable, with any administrative body or court within the City, Black Hawk County, the State of Iowa, or the federal government. Company agrees to sign the agreement attached as Exhibit "B" at closing. p 6. Representations and Warranties of City. City hereby represents and warrants as follows: A. City is not prohibited from consummating the transacti on instrument,strument, contemplated in this Agreement by any law, regulation, agreement, restriction, order or judgment. B. Each person who executes and delivers ii be authorg ereement d to do so onand all documents to be delivered hereunder is and sha behalf of City. 7. Representations and Warranties of Company. Company hereby represents and warrants as follows: A. Company is not prohibited from consummating n the transactionsti contemplated in this Agreement by any law, regulation, agreement, ment, restriction, order or judgment. B. Company is duly organize oni aly nd isi ding, and in good y qualified and standingn good under the laws of the state of its organization d standing under the laws of the State of Iowa. C. Company has full right, title, and authority to execute and perform this Agreement and to consummate all of the transactions contemplated herein, and each person who executes aiidanddelivers shallthis be authorized Agreement zed to do so o�cuments behalf of to be delivered to City hereunder s Company. 3 8. Abstractin g. anticipated date of conveyance, City shall, at its own fourteen less than 14 ant cipa abs atet f title,oor in lieu thereCompany ( ) days prior toC the updated form ofabstract title evior in it thereof If manpence, deliverwto expense, obtain ai an p y may, at its own matters not acceptable to Company,title is unmarketable or subject to matters matters in timely fashion following writtednnotice es tof remedy or remove such objectionable Company may terminate this Agreement. such objections from Company, 9. Notices. Any notice under this Agreement shall be in writing shall be delivered in person, by overnight air courier, service b s registered or certified mail, and postage prepaid, or by facsimile (with an additional copy delivered by one of the foregoing means), and addressed: (a) if to City, at 715 Mulberry Street, Waterloo, Iowa 50703, fac ' number 319-291-4571, Attention: Mayor, with copies to the Cit Attorn simile the Community Planning and Development Director. Y eY and (b) if to Company, to Eagles Wings 2, LLC, 736 Ansborough Ave. Waterloo, Iowa 50701, Attention: Timothy J. Harris. Delivery of notice shall be deemed to occur (i) on the date of deliverywhen person, (ii) one (1) business day following deposit for overnight delivery to an overnight air courier service which guarantees next day delivery, delivered in following the date of deposit if mailed by United States registered (iii) three (3) business days postage prepaid, or (iv) when transmitted by facsimile so long as the s n�derdmail, btai written electronic confirmation from the sending facsimile machine that such ns transmission was successful. 10. No Joint Venture. Nothing in this Agreement shall, or shall be deemed or construed to, create or constitute any joint venture, partnership, agency, employment, or any other relationship between the City and Company nor to create an liability for one party with respect to the liabilities or obligations of the other partyor any other person. ny 11. Amendment, Modification, and Waiver. No amendment, modification, or waiver of any condition, provision, or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound or by the duly authorized representative of same, and specifying with particularity the extent and nature of the amendment, modification, or waiver. Any waiver by any party of any default by another party shall not affect or impair any rights arising from any subsequent default. 12. Severability. Each provision, section, sentence, clause, phrase, and word of this Agreement is intended to be severable. If any portion of this Agreement shall be deemed invalid or unenforceable, whether in whole or in part, the offending provision or part thereof shall be deemed severed from this Agreement and the remaining provisions of this Agreement shall not be affected thereby and shall continue 4 a court finds that any portion of this reason, limiting suchoprovision or full force and effect. Iu, for anywritten, but that provision or portion p Agreement is invalid d unenforceable and enforceable, then such p so portion thereof it would become valid thereof shall be deemed to be written, and shall be construed and enforced, as limited. 13. Captions. All captions, headings, or titles in the paragraphs or sections of e reference, and is Agreement are inserted only as a matter of co nveoedescr bingr they thg either the scope shall in no way be construed as limiting, extending, g, or intent of this Agreement or of any provisions hereof. 14. Binding Effect. This Agreement shall b indigand land egal inure to the benefit of the parties and their respective successors,assigns, representatives. in one 15. Counterparts. This Agreement may or g nal and alexecuted l of whichr taken more counterparts, each of which shall be deemed an together, shall constitute one and the same instrument. 16. Entire Agreement. This Agreement, together with the Minimum Assessment Agreement attached hereto asl Exhibit orBontemporaneohe us netgotiationsire, agreement of the parties and supersedes prior discussions, understandings, or agreements, whether oral or written, with respect to the subject matter hereof. 17. Time of Essence. Time is of the essence of this Agreement. IN WITNESS WHEREOF, the parties as of the dateeexecuted first seDevelopment t forth above. Agreement by their duly authorized offs CITY OF WATERLOO, IOWA EAGLES WINGS 2, L.L.C. By: Ernest G. Clark, Mayor Attest: Suzy Schares, City Clerk 5 By: Timothy J. Harris, Manager EXT "A" Legal Description of Property Lot 4 in Northeast Industrial Park Plat No. 1, Waterloo, Black Hawk County, Iowa. 1 EXHIBIT "B" MINIMUM ASSESSMENT AGREEMENT This Minimum Assessment Agreement 2the greeme") is entered into and among the CITY OF of 014 this day of , , by WATERLOO, IOWA ("City"), Eagles Wings 2, L.L.C., an Iowa limited liability company ("Developer"), and the COUNTY ASSESSOR of the City of Waterloo, Iowa ("Assessor"). WITNESSETH: WHEREAS, on or before the date hereof the City and Developer have entered into a development agreement (the "Development Agreement") regarding certain real property, described in Exhibit "A" thereto, located in the City; and WHEREAS, it is contemplated that pursuant to the Development Agreement, the Developer will undertake the development of an area ("Project") within the City and within the "Northeast Industrial Park Plan"; and WHEREAS, pursuant to Iowa Code § 403.6, as amended, the City and the Developer desire to establish a minimum actual value for the land and the building(s) pursuant to this Agreement and applicable only to the Project, which shall be effective upon substantial completion of the Project and from then until this Agreement is terminated pursuant to the terms herein and which is intended to reflect the minimum actual value of the land and buildings as to the Project only; and WHEREAS, the City and the Assessor have reviewed the preliminary plans and specifications for the improvements (the "Improvements") which the parties contemplate will be erected as a part of the Project. NOW, THEREFORE, the parties hereto, in consideration of the promises, covenants, and agreements made by each other, do hereby agree as follows: 1. Upon substantial completion of construction of the Improvements by the Developer, the minimum actual taxable value which shall be fixed for assessment purposes for the land and Improvements to be constructed thereon by the Developer as a part of the Project shall not be less than $350,000.00 ("Minimum Actual Value") until termination of this Agreement. The parties hereto agree that construction of the Improvements will be substantially completed on or before June 30, 2015. 2. The Minimum Actual Value herein established shall be of no further force and effect, and this Minimum Assessment Agreement shall terminate, on December 31, 2020. Nothing herein shall be deemed to waive the Developer's rights under Iowa Code § 403.6, as amended, to contest that portion of any actual value assignment 1 made by the Assessor in excess of the Minimum Actual Value established herein. In no event, however, shall the Developer seek or cause the reduction of the actual value assigned below the Minimum Actual Value established herein during the term of this Agreement. The City shall not unreasonably withhold its consent to permit the Developer to contest its taxable valuations in full, commencing with the assessment of January 1, 2021. 3. This Agreement shall be promptly recorded by the City with the Recorder of Black Hawk County, Iowa. The City shall pay all costs of recording. 4. Neither the preambles nor provisions of this Agreement are intended to, or shall be construed as, modifying the terms of the Development Agreement. 5. This Agreement shall inure to the benefit of and be binding upon the successors and assigns of the parties. ATTEST: By: Suzy Schares, City Clerk STATE OF IOWA COUNTY OF BLACK HAWK ) ss. CITY OF WATERLOO, IOWA By: Ernest G. Clark, Mayor EAGLES WINGS 2, L.L.C. By: Timothy J. Harris, Manager On this day of , 2014, before me, a Notary Public in and for the State of Iowa, personally appeared Ernest G. Clark and Suzy Schares, to me personally known, who being duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa, a municipal corporation, created and existing under the laws of the State of Iowa, and that the seal affixed to the foregoing instrument is the seal of said municipal corporation, and that said instrument was signed and sealed on behalf of said municipal corporation by authority and resolution of its City Council, and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipal corporation by it and by them voluntarily executed. STATE OF IOWA ) ss. COUNTY OF BLACK HAWK Notary Public Acknowledged before me on , 2014 by Timothy J. Harris as Manager of Eagles Wings 2, L.L.C., an Iowa Limited Liability Company. Notary Public 3 CERTIFICATION OF ASSESSOR The undersigned, having reviewed the plans and specifications for the improvements to be constructed and the market value assigned to the land upon which the improvements are to be constructed for the development, and being of the opinion that the minimum market value contained in the foregoing Minimum Assessment Agreement appears reasonable, hereby certifies as follows: The undersigned Assessor, being legally responsible for the assessment of the property subject to the development, upon completion of improvements to be made on it and in accordance with the Minimum Assessment Agreement, certifies that the actual value assigned to such land, building and equipment upon completion of the development shall not be less than Three Hundred Fifty Thousand Dollars ($350,000.00). Assessor for Black Hawk County, Iowa Date STATE OF IOWA ) ) ss. COUNTY OF BLACK HAWK ) Subscribed and sworn to before me on , 2014, by T.J. Koenigsfeld as Assessor for Black Hawk County, Iowa. Notary Public 1 STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 27th day of May, 2014, at 5:30 p.m., in the Law Court Theater at Waterloo Center for the Arts, 225 Commercial Street, Waterloo, IA 50701, a public hearing will be held by the Council of the City of Waterloo, Iowa, to enter into a Development Agreement with Eagles Wings 2, LLC and authorize the sale and conveyance of City owned property at a cost of $1.00, located east of 2366 Newell Street, Lot 4 of the Northeast Industrial Park Plat No. 1, for the purpose of construction of a 10,000 SF industrial building, legally described as follows: Lot 4 in Northeast Industrial Park Plat No. 1, Waterloo, Black Hawk County, Iowa. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 12th day of May, 2014. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing — SC Eagles Wings 2 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 16th day of May, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $12.95 Signed Subscribed and sworn to before me this Day of A.D., 20 lit Received of Notary Public the sum of Dollars. In full for publication of the above notice. JODI E NICKINSTFfi'1 COMM:SS!ON 340.7<f32:1%3 LW cO' f m97 rti RES Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-411 RESOLUTION AUTHORIZING THE SALE AND CONVEYANCE OF CITY -OWNED PROPERTY, FOR $1.00, PLUS COSTS, LOCATED EAST OF 2366 NEWELL STREET, LOT 4 OF THE NORTHEAST INDUSTRIAL PARK PLAT NO. 1, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND DELIVER DEED FOR SAME. WHEREAS, the City of Waterloo, Iowa is the owner of real property in the City of Waterloo, Iowa, as described below, and WHEREAS, an offer to purchase said certain parcel of real property has been made by Eagles Wings 2, LLC in the sum of $1.00, plus costs, and WHEREAS, a public hearing was held on May 27, 2014, at 5:30 p.m. in the Law Court Theater in the Waterloo Center for the Arts, Waterloo, Iowa, as provided by law, by the Council of the City of Waterloo, Iowa, on the proposal to sell and convey premises owned by the City of Waterloo, Iowa, to Eagles Wings 2, LLC, and WHEREAS, it is the opinion of this Council that sale and conveyance should be made as proposed. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: 1. The following described real property, as fully described in the published notice in the Waterloo Courier on May 16, 2014, is not presently needed and will not be needed in the foreseeable future for municipal purposes and its ownership is serving no municipal purpose, and 2. That the offer of Eagles Wings 2, LLC to purchase real property for the sum of $1.00, and costs, be and it is hereby accepted in accordance with the Development Agreement for real property described below: Lot 4 in Northeast Industrial Park Plat No. 1, Waterloo, Black Hawk County, Iowa. 3. That the City of Waterloo, Iowa convey said parcel of real property to Eagles Wings 2, LLC by deed. 4. That the Mayor and City Clerk are hereby authorized to execute and deliver deed to Eagles Wings 2, LLC. 5. That the original of said deed fully executed and acknowledged is hereby approved and confirmed by the Council. 6. That the City Clerk is authorized and directed to deliver said deed of conveyance to Eagles Wings 2, LLC upon receipt in the sum of $1.00, and costs. Resolution No. 2014-411 Page 2 PASSED AND ADOPTED this 27th day of May, 2014. rnest G. Clark, Mayor ATTEST: Suzy Sch.res, CMC City Cle k Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-412 RESOLUTION APPROVING DEVELOPMENT AGREEMENT WITH EAGLES WINGS 2, LLC OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Development Agreement dated May 27, 2014, for the sale and conveyance of City -owned property, for $1.00 plus costs, located east of 2366 Newell Street, Lot 4 of the Northeast Industrial Park Plat No. 1, for the construction of a 10,000 square foot industrial building, by and between Eagles Wings 2, LLC of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 27th day of May, 2014. Ernest G. Clark, Mayor ATTEST: zy Sc City Cl ares, CMC rk CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: May 12, 2014 Mayor Prepared: May 7, 2014 BUCK CLARK Dept. Head Signature: COUNCIL # of Attachments: MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 PATRICK MORRISSEY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large SUBJECT: Request to set the date of public hearing asMay 27, 204 by Candeo Church for a site plan amendment to the "B -P" Business Park District, to allow for the establishment of a new church facility and for the construction of new parking lot for the church facility, located at 3211 Titan Trail. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval, subject to the following conditions: 1) That sidewalks are constructed along all street frontages as required by the deed of dedication for this subdivision, and 2) that the site plan meets all applicable city codes, regulations, etc., including but not limited to parking, drainage, landscaping, etc. Summary Statement: Transmitted herewith is a request by Candeo Church for a site plan amendment to the "B -P" Business Park District, to allow for the establishment of a new church facility and for the construction of new parking lot for the church facility, located at 3211 Titan Trail. The applicant is proposing to purchase the building at 3211 Titan Trail in order to establish a new church facility. They would also be purchasing 2 additional acres to the south and would construct a new parking lot for the church patrons. They are also asking for a special permit in order to establish the facility at that location. In addition to the special permit approval, a site plan amendment is required to the "B -P" Business Park District, as the district is site plan and use specific. Although no changes are being proposed to the existing building, the applicant is proposing to purchase 2 additional acres to the south of the property in order to construct a new parking lot, which would be used for the church members. Since this is a new addition and a change in use, the site plan amendment approval is required. It would appear that the parking lot expansion would fit the needs of the proposed use. The use would appear to generate a fairly large amount of traffic, as evidenced by the number of parking stalls that they will be providing. This location would appear to be able to better serve the additional traffic that the use may generate, CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer based on its location to U.S. Highway 63, which is classified as a Principal Arterial, and W Ridgeway Avenue, which is classified as a Minor Arterial. Expenditure Required: None Source of Funds: None required Policy Issue: Land Use and Economic Development Alternative: N/A Background Information: This property has an existing commercial building on it that would be utilized by the church. No building additions are proposed, but the applicant is proposing to construct an additional parking lot for the church patrons. Legal Description: See attached Exhibit "A". NA:sg cc: Noel Anderson, Community Planning & Development Director. --file-- t Attachment to Application - Candeo Church Legal description of property or portion to be amended: Greenbelt Centre Plat No 2 Lot 2 except the SW 45.67 FT in even width of Lot 2, Waterloo, IA; and The Southwesterly 45.67 feet in even width of Lot 2, Greenbelt Centre Plat No. 2, Waterloo, Iowa; and that part of the Northeast Fractional Quarter (NE FRL 1/4) and that part of the Southeast Quarter (SE 1/4) of Section No. 6, Township No. 88 North, Range No. 13 West of the Fifth P.M., City of Waterloo, Black Hawk County, Iowa described as follows: Beginning at the most Southerly corner of Lot No. 2 of Greenbelt Centre Plat No. 2; thence S 35°07'53" W 305.65 feet along the Northwesterly right of way line of the former Chicago & Northwestern Transportation Company; thence N 54°46'54" W 248.25 feet along a line parallel with the Southwesterly line of said Lot 2 to an extension of the Northwesterly line of said Lot 2; thence N 35°13'06" E 305.65 feet along said extension to the most Westerly corner of said Lot 2; thence S 54°46'54" W 247.79 feet along the Southwesterly line of said Lot 2 to the point of beginning, subject to easements and restrictions of record. City of Waterloo Planning, Programming and Zoning Commission May 6, 2014 SW of 3211 Titan Trail B P Site Plan Amendment Candeo Church • 1 111111 45 PARKING SPACES �.l IIIII III ry30 PARKING SPACES ' 50 PARKING SPACES 30 PARKING SPACES 50 PARKING SPACES 0 PARKING SPACES 1IIIIIIIIIIIIIIIII5IIIIII I J J 111111 Titan Trail (60' R.O.W.) 32 PARKING SPACES 305.65' Unplatted Tract 1.74 Acres 171 Spaces 45.67' Lot 2 .26 Acres 25 Spaces 310.00' Greenbelt Centre Plat No. 2 91 Spaces L. • T • S 287 Spaces Total U.S. NO. 63 SERGEANT ROAD OSITE PLAN SCALE: 1'.30' yik,„ JCorp. mraar.0 mom A 0 A wn. 4/25114 mucr.0 14.030 muftis NORTH OFLOOR PLAN 1 SCALE: 1/8,1,0. O NORTH JCorp.- A A A e+d 06/01114 14030 A-1 REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USES: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO REC. TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING May 6, 2013 FOR SITE PLAN AMENDMENT TO THE "B -P" BUSINESS PARK DISTRICT TO ALLOW FOR A NEW CHURCH FACILITY AND PARKING LOT EXPANSION. Candeo Church, 3253 University Avenue, Suite D, Waterloo, Iowa 50701. The applicant is proposing the site plan amendment to the "B- P" Business Park District in order to establish a new church facility and construct a new parking lot in association with the church. The request would not have a negative impact on the neighborhood, as the area is primarily commercial in nature and is zoned for a business park. North — Vacant lot, zoned "B -P" Business Park District. South — Vacant land, zoned "B -P" Business Park District. East — U.S. Hwy 63, commercial uses, zoned "M-1" Light Industrial District. West — Vacant land, zoned "B -P" Business Park District. The church would utilize the existing access to the property, which is off of Titan Trail. Titan Trail connects to W Ridgeway Avenue to the north and to U.S. Highway 63 to the east, so there would not appear to be any negative impacts on traffic, as those roads would appear to be able to handle the amount of added traffic that this request may generate. There are no sidewalks in the area, however the deed of dedication for this plat indicates that sidewalks must be installed along all street frontages. The building was constructed in 2008, and sidewalks have not been constructed along both street frontages as of yet. This would still need to be done. There is a recreational trail located adjacent to this property along U.S. Highway 63. The property in question was rezoned from "M -2,P" Planned Heavy Industrial District to "B -P" Business Park District on 03/03/2008. The properties to the east across U.S. Highway 63 are zoned "M-1" Light Industrial District. The remaining properties adjacent to this property are zoned "B -P" Business Park District. This area started developing with commercial uses within the past 10 years. There would not be any screening requirements for this 05-06-14 3211 Titan Tr Candeo Church B -P Site Plan Amendment.doc Page 1 of 4 REQUIRED: DRAINAGE: FLOODPLAIN INFORMATION: PUBLIC/OPEN SPACES/SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC: RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: May 6, 2013 development. An updated drainage plan would be required for this development. The Engineering Department would need to review and approve it prior to construction of the parking lot addition commencing. A portion of the property is located within a special flood hazard area, as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 284F, dated July 18, 2011. The development will have to meet all applicable floodplain regulations. The Katoski Greenbelt is located % mile to the west. There is sanitary sewer located within Titan Trail that would serve the site. There are two storm water inlets located along Cyclone Drive and the corner of Titan Trail. There are water lines located within both Titan Trail and Cyclone Drive. There are overhead utility lines located along the southeast property line as well that run along U.S. Highway 63. The Future Land Use Map (February 3, 2003) designates this site as Business Park. The request would appear to be in conformance with the goals and policies of the Comprehensive Plan. Also, the request would be in conformance with the policy to continue to support infill development in the community as an alternative to other types of urban expansion. The site is located within the Primary Growth Area as shown on the Growth Area Map within the Comprehensive Plan. The applicant is proposing to purchase the building at 3211 Titan Trail in order to establish a new church facility. They would also be purchasing 2 additional acres to the south and would construct a new parking lot for the church patrons. They are also asking for a special permit in order to establish the facility at that location. In addition to the special permit approval, a site plan amendment is required to the "B -P" Business Park District, as the district is site plan and use specific. Although no changes are being proposed to the existing building, the applicant is proposing to purchase 2 additional acres to the south of the property in order to construct a new parking lot, which would be used for the church members. Since this is a new addition and a change in use, the site plan amendment approval is required. The parking lot that is associated with the existing building contains 32 parking spaces, and they are proposing to 05-06-14 3211 Titan Tr Candeo Church B -P Site Plan Amendment.doc Page 2 of 4 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: May 6, 2013 construct an additional parking lot to the south that would contain 255 parking spaces, for a total of 287 spaces. The parking requirements for a church call for one parking stall for each 4 persons of maximum occupancy of the sanctuary, auditorium or main hall. The applicants have provided an interior site plan, which shows the auditorium having a maximum occupancy of 670 persons. Therefore, the parking requirement would be 168 parking stalls, which would appear to be met. In addition to the site plan amendment request for the parking lot expansion, the applicants will be asking for a 3 -year temporary variance to the hard surface provision of the zoning ordinance. The ordinance states that a vehicular use area be surfaced with either concrete or asphalt. The applicants have indicated that they would like to use another surface, such as chip -seal, as they would only be using the parking area on Sunday mornings during church services, and the church location is intended to be there for a temporary time until they can find a permanent location. It would appear that the parking lot expansion would fit the needs of the proposed use. The use would appear to generate a fairly large amount of traffic, as evidenced by the number of parking stalls that they will be providing. This location would appear to be able to better serve the additional traffic that the use may generate, based on its location to U.S. Highway 63, which is classified as a Principal Arterial, and W Ridgeway Avenue, which is classified as a Minor Arterial. The applicant is proposing to purchase the additional 2 acres to the south, which will need to be platted. Therefore, staff recommends that the request for a site plan amendment to the "B -P" Business Park District be approved for the following reasons: 1. The request would not appear to have a negative impact upon the surrounding area, and would appear to be needed based on the required amount of parking for the proposed use. 2. The use would be for a temporary timeframe, as the applicants hope to find a permanent location in the next few years. And subject to the following condition(s): 1. That the site plan meets all applicable city codes, regulations, etc., including but not limited to parking, drainage, landscaping, etc. 2. That sidewalks be constructed along all street frontages as required by the deed of dedication for this subdivision. 05-06-14 3211 Titan Tr Candeo Church B -P Site Plan Amendment.doc Page 3 of 4 STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 27th day of May, 2014, at 5:30 p.m. in the Law Court Theater at Waterloo Center for the Arts, 225 Commercial Street, Waterloo, IA, a public hearing will be held by the Council of the City of Waterloo, Iowa, on the request by Candeo Church for a site plan amendment to the "B -P" Business Park District, to allow for the establishment of a new church facility and for the construction of a new parking lot for the church facility, located at 3211 Titan Trail, legally described as follows: Attachment to Application - Candeo Church Legal description of property or portion to be amended: • Greenbelt Centre Plat No. 2 Lot 2 except the SW 45.67 FT in even width of Lot 2, Waterloo, IA; and The Southwesterly 45.67 feet in even width of Lot 2, Greenbelt Centre Plat No. 2, Waterloo, Iowa; and that part of the Northeast Fractional Quarter (NE FRL 1/4) and that part of the Southeast Quarter (SE 1/4) of Section No. 6, Township No. 88 North, Range No. 13 West of the Fifth P.M., City of Waterloo, Black Hawk County, Iowa described as follows: Beginning at the most Southerly corner of Lot No. 2 of Greenbelt Centre Plat No. 2; thence S 35°07'53" W 305.65 feet along the Northwesterly right of way line of the former Chicago & Northwestern Transpor- tation Company; thence N 54°46'54" W 248.25 feet along a line parallel with the Southwesterly line of said Lot 2 to an extension of the Northwesterly line of said Lot 2; thence N 35°13'06" E 305.65 feet along said extension to the most Westerly corner of said Lot 2; thence S 54°46'54" W 247.79 feet along the Southwesterly line of said Lot 2 to the point of beginning, subject to easements and restrictions of record. Anyone interested may appear at that time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 12th day of May, 2014. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing Candeo Church Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 16th day of May, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $27.29 rjarixy.,„--)717)e-t-coei- Signed Subscribed and sworn to before me this c c Day of A.D., 20 IL/ C7bd,. fl Notary Public Received of the sum of Dollars. In full for publication of the above notice. JODI E MCKiNS COMMISSION NO.7,cr MY COMM) O' ;;1 (: CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: May 12, 2014 Mayor Prepared: May 7, 2014 BUCK CLARK Dept. Head Signature: COUNCIL # of Attachments: 7 MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 PATRICK MORRISSEY Ward 3 QUENTIN HART Ward 4 SUBJECT: Request to set the date of public hearing as May 27, 2014 by Corstang Enterprises, LLC for a site plan amendment to the "B -P" Business Park District, to allow for the construction of a new 10,800 SF commercial building, located at the northeast corner of Cyclone Drive and Titan Trail. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval, subject to the following conditions: 1) That sidewalks are constructed along all street frontages as required by the deed of dedication for this subdivision, and 2) that the site plan meets all applicable city codes, regulations, etc., including but not limited to parking, drainage, landscaping, etc. RON Summary Statement: Transmitted herewith is a request by Corstang Enterprises, WELPER LLC for a site plan amendment to the "B -P" Business Park District, to allow for Wards the construction of a new 10,800 SF commercial building, located at the northeast TOM corner of Cyclone Drive and Titan Trail. LIND At -Large The property was platted on 04/07/2008, in which two lots were created; the 3.05 STEVE acre lot in question, as well as the 1.5 acre lot to the south where the applicant's SCHMITT existing business is located. The applicant has indicated that the existing structure At -Large that they are in currently is too large for their needs at 15,000 SF, and so is proposing to construct this new building right across the street at 10,800 SF. The applicant has submitted a new site plan for this property, which shows the 120'x90' (10,800 SF) building on the lot, as well as one access to the property from Titan Trail. The building would be situated near the southeast corner of the property, with parking being shown to the west and northwest of the building. The building would be constructed with a mix of EFIS, block, glass, and metal (with concealed screws). The applicant has indicated that the building may look similar to the Riley's Floors building, which was constructed along Mamie Avenue on the other side of U.S. Highway 63. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Expenditure Required: None Source of Funds: None required Policy Issue: Land Use and Economic Development Alternative: N/A Background Information: This is currently vacant and is zoned appropriately for the proposed use. Legal Description: Greenbelt Centre Plat No. 2 Lot 1 NA:sg cc: Noel Anderson, Community Planning & Development Director. --file-- City of Waterloo Planning, Programming and Z ening Commiesioin 300 150 0 300 Feet NE C r g er of Cycls nc� Dri�v Trail !.F -P Site n an Amens; gent Corstang Ent rprises, LLC FINAL PLAT GREENBELT CENTRE PLAT NO.2 WATERLOO, IOWAiwnFME Flo .eBF : A � Nie 9Num m 6.8.11 , ;1 _ �� LOCATION MAP CmleIIPL Or Creek FY B Fi Nor 4 cwM PAW.H-. 74 m gOrM 6 $ •® PRECTLOCA V / III 1638 , ip..LP0 ' c� .1-eeR� a1 i. - I NOTES: 1 e` 2 W ROROFGLOW IS Kr t.TN.NIWMOM. I 2 CCORC INTF SYSTEM. CODTOW* RE SEDORM 20NEINOn TE.DWp 0R)N k)WA STATE PIANE ...2.2.7I 4. 01brUe 2meC:.l2P -cep,_ vnvmrsun ME FM ' Y /f IHeave.35-MS "" .!i / I / y I // J/e W Pvit of 1�aaleM S OPNEWDEVE.OPER Mali.. OOPAFHT L LC ' EVN LEGAL DESCRIPTION: );.a A part of the NE FTmn W i. Section 6. Towne* 68 North, Range 13 West d the 5th P.M.. Waterloo. Back Hark County, Owe. 3mvge4 as blows' Commencing at the Northo.at conn d said NE Fractional i, thence 000'45253. along the Eifel line a Fractionals NEFractionalI • &Reece of 80.00 feet b the South rigmot-way f ofRidgeway Avenue (recorded a. S00.1452E 8040 feet In Deer Creek PIANo. 2): thence say-snowalonelAN d SOriprtofnway One 594.74 fee to M the Noeaemd l corner Let One Deer Creek PINI No. 2 (retarded as S611 -S611 -35-18.W18 594.81 Nett Bence 501'88'53'E along the East line d said LA One 364.73 fed (recerded s S0124TerE 364.84 feet): thence S35.1296'W along the East line of 8018 Lot One 48.84 feet to the Southeast conn d said b e d LA One wpoint (recorded s 535 88 '489)499 feetL ssi0 point No being the roomer of e bed of land described In document 92108018794 M the Akad G the BMHaab County remOR; thence t e,r.t C 1M'E abrg the SodMdy dna d said bad 3821 Net to 353.7508 bdy sloe..144 is TOMO efanner Chicago 8.Nonnweetern Trxapo8 feet Company: encs $35.078 along sad dgdocwnd 88.33 feet thence N511654W 307.79 feel; erre 915-131) 'E 714.38 let le thence 74.77 feel Noetrtyalong a 1201001MM Curve concave Westerly with along (Deandbearing/ 817-22101M 73.56 fee. Bence 1019 85PVf 67.45 feet to the SAANe t Cam.A Deer Creek WI No 2; thence Ng 6351 coo 8},90 feet along the Swum Lire d Deer Creek P.N. 210 get: print d beginning / conhinig6.3558 acres, au*. to easements end restrictions of read / / Rpm' ` / / • /ecP / I i / F.. 1...Southa,A / / / / / / /J FEATURE LEGEND CURVE TABLE +'v/ / J/ CURVE Ldm o RAMS DELTA CHORD BEARING CHORD // 0 PROPERTY R SET Cr )1.77 3.20.50 33'01'Dr 81722'Oei )3.56 / // • PROPERTY CORNER F A SECTOR =NCR FOt/O 02 C3 112.15 31.42 18000 20.00 75.41'5e 9000'OD' N1722018E SOW46'S4-E 110.30 28.20 e/ LOT `As. J JJ 100.00 WJENSION OF SLRVEY CO 31.42 20.00 900 00' 58713'05'E 28.28 / // (18.00) ISNEHr5i0N OF RECORD132TB3 se.R -SGT - EMEND GASa' / •\ 8.048 arm / // 510LW SEWER -SAN- DORM SHOWY SEWER (r'` ,fie(; •\.\ J/ /// - T - Er6nNC TELEPHONE FEnSlNG FENTE fid\f)/,�///JUINT2s ,\/J COSTING LAW NORTH/,/A0 • /J / RB LUSTING ELEClNCAL eOS O cosmic wroratE (,r'3 J / (\ ¢i J ' .. / / / \ J C.- rnm"`FIRE O vHlonwr \so FUTURE MA cls�ia�egn % J / / ...,// ExisnNc NS VALVE 0 ammo IEl�NONE PED. 0 1 1950 ac)s / i• -� / / '•yr\ / aR ® FX6TINg TREE / // ilk- 0 30 60 120 u'��J / �/ -Oath- MST. COHgOWS ® / \ PC%"L+ �\ � / / / 'Yd.e.iW .....»w....ave // a10 .w. 4? ? / , iJ eA / / / /, N F `b, JJ / J J t i% aP� ;'�w.:L'``w°� WENDELL J. RES. LS- nrt _J »»>I.aP/A ./ J ..,et J J J \N\ �8 / S /J / / /// /u/ / // ' \ / 04 4' / / i , / / /, / LOT / // 4 r�/ / 67983 11.760a ne e / / J' .10... 'reek t ,y4 // 1/ / // / < / ��. 90, .,k 3.-F a*/ J / // �� <, /// // // // by - - co FINAL PLAT W GREENBELT CENTRE PUT NO. 2 VJ EngineeringBM 1501 Technology Parkway `a p,I'Ld °y 3-11-68 =66 I=es bvolt 4'... WATERLOO. IOWA Cedar Fabs, Iowa - 319-266-5829 amo a ly _ EL melons dale 1 yu ']w�w�M4 CRAFT -CO% CHRAN, INC. schemolic west elevation xxxxx.xx 3 NN`via iioad �urw gas 0kCRAFT{00-112AN INC CRAFT-COCHRAN 2014 NEW FACILITY it 1It. CARD,1EE » 1 k 1 2 r , e ufi li..7. {' 7EI, t i , , , • Ali, I ACatS MC SLRsl WLR y I r. zi 1 (�0 1 ., ,,.. 31BtF ttq 41�t j t `s� --r -� i ' C } _ rn¢�rL45 >72 ZIm::S . ; iI '� ti ii i5 t I I 212 hs [4fl21:1iS I fOti 3riK'!5 c ' N MOO: RAMS Y KSI y v •.'-,." 51 o 1`4 x 1 42.. ��g isaal 4 l5 = P g -i _� Zi; ws le l it I_ 1 IE r NI t R r; Q, — _` c asa } 2 EES �!A '!atA t , � a03Nil Ii" as.=t Sit face 0 Cg — �•- 4 y+7��� am, l3vl ) - / all �_- -- �___--- —,,1 1 :�Y . 42 ' l , ill :1,�, 2 0kCRAFT{00-112AN INC CRAFT-COCHRAN 2014 NEW FACILITY it 1It. CARD,1EE REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USES: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO REC. TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: May 6, 2013 FOR SITE PLAN AMENDMENT IN THE "B -P" BUSINESS PARK DISTRICT FOR THE CONSTRUCTION OF A NEW 10,800 SF COMMERCIAL BUILDING. Corstang Enterprises, LLC. 3211 Titan Trail, Waterloo, Iowa 50701. The applicant is proposing the site plan amendment to the "B- P" Business Park District to allow for the construction of a new 10,800 SF commercial building. The business would relocate to this property from the adjacent property to the south. The request would not have a negative impact on the neighborhood, as the area is primarily commercial in nature and is zoned for a business park. North — ProBuild, zoned "M -2,P" Planned Heavy Industrial District. South — Existing commercial business owned by the applicant, zoned "B -P" Business Park District. East — U.S. Hwy 63, commercial uses, zoned "M-1" Light Industrial District. West — Vacant land available for development, zoned "B -P" Business Park District. The site plan provided shows a new driveway access from Titan Trail. Titan Trail connects to W Ridgeway Avenue to the north and to U.S. Highway 63 to the east, so there would not appear to be any negative impacts on traffic, as those roads would appear to be able to handle the small amount of added traffic that this request may generate. There are no sidewalks in the area, however the deed of dedication for this plat indicates that sidewalks must be installed along all street frontages. There is a recreational trail located adjacent to this property along U.S. Highway 63. The property in question was rezoned from "M -2,P" Planned Heavy Industrial District to "B -P" Business Park District on 03/03/2008. The property to the north is zoned "M -2,P" Planned Heavy Industrial District (ProBuild), and the properties to the east across U.S. Highway 63 are zoned "M- 1" Light Industrial District. The remaining properties adjacent to this property are zoned "B -P" Business Park District. This area started developing with commercial uses within the past 10 years 05-06-14 N of 3211 Titan Tr Corstang Enterprises Site Plan Amendment B-P.doc Page 1 of 3 BUFFERS/ SCREENING REQUIRED: DRAINAGE: FLOODPLAIN INFORMATION: PUBLIC/OPEN SPACES/SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC: RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: May 6, 2013 There would not be any screening requirements for this development. A drainage plan would be required for this development. The Engineering Department would need to review and approve it prior to construction commencing. The property is not located within a special flood hazard area, as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 284F, dated July 18, 2011. The Katoski Greenbelt is located approximately 1/2 mile to the west. There is sanitary sewer located within Titan Trail that would serve the site. There are two storm water inlets located along Cyclone Drive at the corner of Titan Trail. There are water lines located within both Titan Trail and Cyclone Drive. There is a 15' water main easement along the southeast property line, as well as a 15' utility easement shown along the southwest and northwest property lines. There are overhead utility lines located along the southeast property line as well that run along U.S. Highway 63. The Future Land Use Map (February 3, 2003) designates this site as Business Park. The request would appear to be in conformance with the goals and policies of the Comprehensive Plan. Also, the request would be in conformance with the policy to continue to support infill development in the community as an alternative to other types of urban expansion. The site is located within the Primary Growth Area as shown on the Growth Area Map within the Comprehensive Plan. The property was platted on 04/07/2008, in which two lots were created; the 3.05 acre lot in question, as well as the 1.5 acre lot to the south where the applicant's existing business is located. The applicant has indicated that the existing structure that they are in currently is too large for their needs at 15,000 SF, and so is proposing to construct this new building right across the street at 10,800 SF. The applicant has submitted a new site plan for this property, which shows the 120'x90' (10,800 SF) building on the lot, as well as one access to the property from Titan Trail. The building would be situated near the southeast corner of the 05-06-14 N of 3211 Titan Tr Corstang Enterprises Site Plan Amendment B-P.doc Page 2 of 3 May 6, 2013 property, with parking being shown to the west and northwest of the building. The building would be constructed with a mix of EFIS, block, glass, and metal (with concealed screws). The applicant has indicated that the building may look similar to the Riley's Floors building, which was constructed along Marnie Avenue on the other side of U.S. Highway 63 (see attached picture). The site plan amendment request would appear compatible to the area, as there have been a number of similar sized commercial buildings constructed within this area in the past 5-10 years. This request would also help to develop the area by utilizing an existing vacant piece of land that is ready to be built on and that can be served by existing utilities. STAFF ANALYSIS — SUBDIVISION The applicant may split the 3.05 acre property into two lots, as ORDINANCE: they will not need the entire parcel for their building. If they do subdivide the lot, staff will need to review the split. STAFF Therefore, staff recommends that the request for site plan RECOMMENDATION: amendment in the "B -P" Business Park District be approved for the following reasons: 1. The request would not appear to have a negative impact upon the surrounding area, and would appear to be a good infill development on an existing vacant parcel of land that is zoned appropriately for the proposed use. 2. The property is designated as Business Park on the Future Land Use Map, and this request would be a compatible use with the surrounding area. And subject to the following condition(s): 1. That the site plan meets all applicable city codes, regulations, etc., including but not limited to parking, drainage, landscaping, etc. 2. That sidewalks are constructed along all street frontages as required by the deed of dedication for this subdivision. 05-06-14 N of 3211 Titan Tr Corstang Enterprises Site Plan Amendment B-P.doc Page 3 of 3 PROJECT LOCATION LEGAL IDESCR PT ON: NOTES: 1. ALL DIMENSIONS ARE IN FEET AND DECIMALS THEREOF. 2. THE ERROR OF CLOSURE IS BETTER THAN 1 IN 10.000. 3. BEARINGS ARE BASED GRID NOfiTH, IOWA STATE PLANE COORDINATE SYSTEM. NORTH ZONE, NAD 93 4. CURRENT ZONING: M.2.P t. OWNER.'DEVELOPER. DEER CREEK DEVELOPMENT L L C A part of the NE Fractional Section 6, Township 88 North, Range 13 West of the 5th P.M.. Waterloo, Black Hawk County, Iowa, described as follows: Commencing at the Northeast corner of said NE Fractional 4, thence SOO 45'25"E along the East line or said NE Fractional . a distance of 80.00 feet to the South right-of-way line of Ridgeway Avenue (recorded as SO0' 14'52"E 80.00 foot In Door Crook Plat No. 2): Phonce S87'59'13'W along said South right-of-way line 594.74 feel to the Northeast corner of [.ot One Deer Creek Plat No. 2 (recorded as S88"35'18"VV 594.81 feet); thence 501.58'53"E along the East line of said Lot One 364.73 feet (recorded as S01"24'08"E 364.84 feet); thence S35'12'D6"W along the East line of said Lot One 489.84 foot to the Southeast corner of said Lot One and point of beginning (recorded as S35°46'37'W 489.94 feet), said point also being the Southwest corner of a tract of land described In document # 2005018794 In the office of the Black Hawk County recorder; thence S54°49'04"E along the Southerly line of said tract 30021 feet to the Northwesterly right-of-way line of the former Chicago & Northwestern Transportation Company: hence S35°1:1T53"W along said right-of-way 888.33 feet; thence N54"46'54"W 307.79 feet; thence1\135'13'06"E 714.38 feel: thence 74.77 feet Northerly along a 120 foot radius curve concave Westerly with a long chord bearing 1\117'22.08"E 73. 'i6 feet; thence NOO°28'50"W 67.45 feet to the Southwest Comer of Deer Creek Plat No. 2; thence N89'31'13"E 83.90 feet along the South Line of Deer Creek Plat No. 2 to the point of beginning containing 6.358 acres, subject to easements and restrictions of record. FEATURE LEGEND 0 PROPERTY CORNER SET ") PROPERTY CORNER FOUND SECTION CORNER FOUND 100.00 DIMENSION OF SURVEY o. n� n,e.GA,Qlrskt nC fait r1Rn CURVE TABLE CURVE LENGTH RADIUS DELTA CHORD SEARING CHORD Cl 74.77 120.00 35'41'56" NI 7.22°013"E 73,56 C2 112.15 180.00 35'41'56" 1417'22'08"E 110.35 C3 31.42 20.00 90'00'00' S09'46'54'E 28.28 C4 31.42 20.00 90'00'00- N80 -13'06"E 28.28 FUTURE PAVING STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 27th day of May, 2014, at 5:30 p.m. in the Law Court Theater at Waterloo Center for the Arts, 225 Commercial Street, Waterloo, IA, a public hearing will be held by the Council of the City of Waterloo, Iowa, on the request by Corstang Enterprises, LLC for a site plan amendment to the "B -P" Business Park District, to allow for the construction of a new 10,800 SF commercial building, located at the northeast corner of Cyclone Drive and Titan Trail, legally described as follows: A part of the NE Fractional 14, Section 6, Township 88 North, Range 13 West of the 5th P.M., Waterloo, Black Hawk County, Iowa, described as follows: Commencing at the Northeast corner of said NE Fractional %, thence S00°45'25"E along the East line of said NE Fractional '4 a distance of 80.00 feet to the South right-of-way line of Ridgeway Avenue (recorded as S00°14'52"E 80.00 feet in Deer Creek Plat No. 2): thence S87°59'13"W along said South right-of- way line 594.74 feet to the Northeast corner of Lot One Deer Creek Plat No. 2 (recorded as S88°35'18"W 594.81 feet); thence S01 °58'53"E along the East line of said Lot One 364.73 feet (recorded as S01°24'08"E 364.84 feet); thence S35°12'06"W along the East line of said Lot One 489.84 feet to the Southeast corner of said Lot One and point of beginning (recorded as S35°46'37"W 489.94 feet), said point also being the Southwest corner of a tract of land described in document #2006018794 in the office of the Black Hawk County recorder; thence S54°49'04"E along the Southerly line of said tract 300.21 feet to the Northwesterly right-of-way line of the former Chicago & Northwestern Transpor- tation Company; thence S35°07'53"W along said right-of-way 888.33 feet; thence N54°46'54"W 307.79 feet; thence N35°13'06"E 714.38 feet; thence 74.77 feet Northerly along a 120 foot radius curve concave Westerly with a long chord bearing N17°22'08"E 73.56 feet; thence N00°28'50"W 67.45 feet to the Southwest Corner of Deer Creek Plat No. 2; thence N89°31'13"E 83.90 feet along the South Line of Deer Creek Plat No. 2 to the point of beginning containing 6.358 acres, subject to easements and restrictions of record. Anyone interested may appear at that time and place and be heard or may file written objection with the City Clerk, City, Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 12th day of May, 2014. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing Corstang Enterprises, LLC. Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 16th day of May, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $31.46 CA/1/107172 Signed g ed Subscribed and sworn to before me this Day of nletij A.D., 20 I L (1cLL6. ffictuulty Notary Public Received of the sum of Dollars. In full for publication of the above notice. JODI E MCKINSTR COMM!33rON NC.7f32, ' MY COM .'I CITY OF WATERLOO Council Communication 27 2014 City Council Meeting: Prepared: Ma 16 201 Dept. Head Signature: Ma or Buck Clark # of Attachments: SUBJECT: Resolution as srovin and the Ci of Cedar Falls Iowa formin Submitted by: Recommended City Council Action: Resolution approving 28E for the Metropolitan Transit Authority to provide a public transit service. Summary Statement: This agreement is replacing the previous agreement date June 9, 1981. Expenditure Required: Source of Funds Policy Issue Alternative Background Information: The agreement was approved by the Cedar Falls City Council on May 12, 2014. Mayor Buck Clark reement between the Ci of Waterloo Iowa May 16, 2014 METROPOLITAN TRANSIT AUTHORITY OF BLACK 1515 BLACK HAWK ST.,WTER OO HAWKCOUNTY 50702 PHONE (AREA CODE 319) 234-5714 50702 FAX (319) 234-6809 Honorable Mayor Buck Clark and Waterloo City Council City of Waterloo 715 Mulberry Street Waterloo, IA 50703 RECEIV b MAY 1,r- 2014 Dear Mayor Clark and Council: Please find enclosed four copies of the 28E Agreement which outlines the serviceprovided MET Transit to the cities of Waterloo and Cedar Falls. Minorcsave bbeen made to the previous version, and for the most part, the agreement grammatical the current standards of the Authority. ndards Therefore, we are asking the city council to approve this agreement and authorize the execute the agreement. Cedar Falls approved this agreement by resolution on May 12, 21014. to Once approved and signed, please send three copies back to MET. I will then mail a co to Cedar Falls and MET's attorney. py If you have any questions or comments please feel free to contact me. Sincerely, i1i' - ocift7aA_, Mark Little, CCTM General Manager 319-234-5714 #101 METROPOLITAN TRANSIT AUTHORITY AGREEMENT This Agreement is entered into individually and cooperatively by the cities of Waterloo, Iowa, and Cedar Falls, Iowa, which cities, by previous Agreement dated the 9th day of June, 1981, formed the Metropolitan Transit Authority (hereinafter called the "MET"), consisting of participating appointed trustees from the above cities. WITNESSETH: WHEREAS, the Cities of Waterloo and Cedar Falls desire to enter into a new Agreement, hereinafter set forth, which shall supersede and replace the previous Agreement dated the 9th day of June, 1981. NOW, THEREFORE, BE IT MUTUALLY AGREED AS FOLLOWS: AUTHORITY A. The Cities of Waterloo and Cedar Falls (the "Participating Cities"), comprise the area of jurisdiction of MET, and are signatories to this Agreement by virtue of the powers granted to them by Chapter 28E, Code of Iowa. II. PURPOSES A. The purposes for establishing MET are as follows: 1. To provide public transit service to the citizens of the Waterloo/Cedar Falls urbanized area. 2. To provide for the maintenance and operation of a coordinated urban transit system pursuant to the provisions of the Federal Transit Act, as amended, and related laws. 3. To establish a municipal transit system, which may be cooperatively financed by the Participating Cities through general funds, or through a transit levy pursuant to Section 384.12 (10) of the Code of Iowa (2013), at the discretion of each Participating City. III. ORGANIZATION A. The MET shall be governed by a Board of Trustees (hereinafter the "Board"). 1. Board of Trustees a. Membership of the Board of Trustees (hereinafter the "Board") shall consist of thirteen (13) persons, who shall be appointed by the respective Mayors and approved by the respective City Councils of the Participating Cities. Members shall be appointed for staggered three (3) year fiscal year terms. Each year four (4) of the members' terms shall expire. Nine (9) members shall be appointed by the City of Waterloo, and four (4) members shall be appointed by the City of Cedar Falls. One Cedar Falls appointee shall be the duly elected President of the Northern Iowa Student Government, who shall serve for the duration of his or her term of office. Except for the Cedar Falls appointee who is President of the Northern Iowa Student Government, each member appointed by each Participating City shall be a resident of, and/or have a place of employment in, such respective Participating City. b. The Officers of the Board shall consist of a Chairman, a Vice Chairman, and Secretary. Officers shall serve annual terms and shall be elected by the Board at its first regular meeting of each calendar year. c. The powers and duties of the Board shall be those powers and duties authorized by Chapter 28E of the Code of Iowa, and shall include all rights, powers, privileges and immunities of cities related to the provision of mass transportation services, except the authority to incur bonded indebtedness. The Board shall have the power to transact business, adopt a budget, and assess transit operating and capital costs to the Participating Cities, enter into contracts, employ staff and review and make application for relevant State and Federal grant-in-aid programs on behalf of MET. In addition, the Board shall prepare and adopt by-laws, which shall govern its functioning aside from, but not superseding, the specific requirements of this agreement. d. Meetings of the Board shall be held monthly, with committee meetings to be held as needed, and shall be conducted in accordance with rules and procedures adopted in the official by-laws of the MET and the Code of Iowa. All meetings of the Board shall be public meetings, and the Board shall comply with all requirements of Chapter 21, Code of Iowa (2013), including the public notice requirements of such chapter. The affirmative vote of three-fourths (3/4) of all the members of the Board shall be required in order to adopt or amend the by-laws of the MET. A quorum of all meetings of the Board shall consist of fifty (50) percent of the members of the Board, and shall be required for each meeting of the Board. A majority vote of members present at the meeting shall be required to adopt all matters except as otherwise expressly provided for in this Agreement. Meetings of the Board shall be held in accordance with this Agreement and the provisions of the by-laws, provided, however, that the Chairman of the Board may at his or her discretion, or shall upon petition of twenty (20) percent of the members of the Board, call a special meeting of the Board. IV. FINANCING A. In the performance of its duties, the MET may cooperate with, contract with, and accept and expend funds from Federal, State, or local agencies, public or semi-public agencies, or private individuals or corporations, and may carry out cooperative undertakings and contracts. It may enter into other contracts, make expenditures for the purchase of required equipment and supplies, and exercise all other powers necessary to carry out the purposes of this Agreement. The expenditures of the MET, exclusive of gifts or grants to the MET from the State of Iowa or the United States Government, or MET's transit revenues, shall be within the amounts appropriated to the MET by the city councils of the Participating Cities, who are empowered to determine, agree upon, and appropriate funds for the payment of the expenses of the MET or their respective shares thereof. The Participating Cities shall cooperate with the MET and may aid the MET by furnishing staff, services, and property. B. Apportionment of Costs. The costs for maintaining the ongoing operation of the MET shall be assessed as follows: 1. The MET shall submit an annual request for appropriation to the Participating Cities for their respective share of the MET fiscal year budget, less that amount derived from transit revenues, and State or Federal grant-in-aid program funds, or special contract services. MET's request shall be based on the following: a. Fixed Route Costs — Shall be based upon that proportion of hours of fixed -route service annually provided within the corporate boundaries of each Participating City. In the event that either Participating City chooses to expand service, fixed route costs to each Participating City shall be recalculated based on the number of hours of fixed route service annually provided within each Participating City. b. Special Services Costs — Services funded from special sources shall be reimbursed on a basis agreed to by the Participating Cities, but shall not be included in the computations of Fixed Route Costs. c. Demand -Response Service Costs — Shall be based on a per capita share representing the population ratio of the Participating Cities, based upon the most current Federal census. d. Bus Replacement Costs — Bus replacement costs shall be reimbursed based upon the ratio of each Participating City's total participation in the total costs set forth in Section IV -B.1 (a). Bus replacement costs and other capital costs shall be defined as "any costs associated with the match funding required under capital grants or projects". Capital costs other than bus replacement costs shall be reimbursed by the individual Participating Cities on a basis agreed to by the Participating Cities. 2. The respective share of costs for each Participating City shall be determined annually by no later than March 15th, through the adoption of a MET budget for the succeeding July 1 — June 30 fiscal year and the appropriation of funds by the Participating Cities. V. MEMBERSHIP AND WITHDRAWL A. Any city located within the metropolitan area defined as the Waterloo / Cedar Falls urbanized area may become a member of the MET by adopting a resolution of its city council to so do. Said resolution shall approve and adopt the provisions of this Agreement, and shall be delivered to the Secretary of the Board for the purpose of enrollment. Such city shall thereupon become a "Participating City" for all purposes of this Agreement. B. Withdrawal. Any Participating City may withdraw its membership hereunder at any time by adopting a resolution of its city council to withdraw from this Agreement and by delivering a certified copy thereof to the Secretary of the Board. So far as active participation is concerned, such withdrawal shall be effective upon such delivery but shall not relieve the withdrawing city of its obligation to contribute its share of the costs provided for in this Agreement for the fiscal year in which the withdrawal occurs; provided, however, that if any such Participating City shall withdraw at any time within the last six months of the fiscal year, such withdrawing party shall contribute its share of the costs provided for in this Agreement for the following fiscal year. Any Participating City that does not timely contribute its share of costs provided by this Agreement may, by a vote of the Board, be deemed to have withdrawn as a Participating City. C. At the termination of this Agreement, all capital assets of MET shall be distributed to the Participating Cities on the basis of the respective contributions made by each such Participating City to the cost of each capital asset. Any remaining cash or other non -capital assets shall be distributed to the Participating Cities on the basis of the respective contributions made by each such Participating City to MET's budget for the fiscal year of MET's termination. VI. AMENDMENTS A. The terms and conditions of this Agreement may from time to time be amended by a majority vote of the members of the Board at any regular or special meeting and confirmed by resolution of each of the Participating Cities. VII. VALIDITY If any provision of this Agreement or the application thereof to any person or circumstances is held invalid by a court of competent jurisdiction, such invalidity shall not effect the other provisions of the Agreement, which may be given effect without the invalid provisions; and, to this end, the provisions of the Agreement are declared to be severable. VIII. TIME OF TAKING EFFECT — DURATION A. This Agreement shall take effect on the adoption by the respective city councils of each of the Participating Cities. B. This Agreement shall be perpetual except as provided under Article IX. IX. TERMINATION A. This Agreement may be terminated upon the adoption of a resolution of termination by the city council of each Participating City. This Agreement shall terminate at the conclusion of the applicable fiscal year, as provided for in Article V, Section B, when one or more Participating Cities have withdrawn, leaving only one Participating City as a party to this Agreement. X. FILING WITH SECRETARY OF STATE A. Before entry into force, this Agreement shall be filed, in an electronic format, with the Iowa Secretary of State in the manner specified by the Secretary of State. Any amendment, modification, or notice of termination of this Agreement shall be filed in the same electronic format with the Iowa Secretary of State within thirty (30) days of the effective date thereof, in the manner specified by the Iowa Secretary of State. B. In addition, the Board shall submit, in an electronic format, an initial report to the Iowa Secretary of State as prescribed by the Secretary of State, and shall include, as applicable, the name of the entity created, the Board members, whether the entity is exempt from publication requirements of Iowa Code Section 28E.6(3), a valid electronic mail address, and any additional information the Iowa Secretary of State deems appropriate. Following submission of the initial report, the Board shall submit, in an electronic format, a biennial report to the Iowa Secretary of State in the manner prescribed by the Secretary of State, by April 1 of every odd -numbered year. ATTEST: Susie Schares, City Clerk ATTEST: Jerhnifer Rocenbeck, CPA, CPFO Finance Manager/City Clerk CITY OF WATERLOO, IOWA By: Ernest Clark, Mayor CITY OF CEDAR FALLS, IOWA By: Or John Runchey, Mayor Pro Tern STATE OF IOWA, COUNTY OF BLACK HAWK, ss: This instrument was acknowledged before me on this day of By Ernest Clark, Mayor, and Susie Schares, City Clerk, of the City of Waterloo, Iowa. 2014, Notary Public in and for the State of Iowa STATE OF IOWA, COUNTY OF BLACK HAWK, ss: This instrument was acknowledged before me on this day of 1 2014, by John Runchey, Mayor Pro Tern, and Jennifer Rodenbeck, CPA, CPR), Finance Manager/City Clerk, of the City of Cedar Falls, Iowa. 144 blic in and for the State of Iowa JACQUELINE K. DANIELSEN r Commission Number 198449 • My Commission Expires September 16, 2016 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-413 RESOLUTION APPROVING 28E AGREEMENT WITH METROPOLITAN TRANSIT AUTHORITY (MET) AND CITY OF CEDAR FALLS, IOWA AND DIRECTING EXECUTION OF SAID 28E AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the 28E Agreement dated May 27, 2014, for public transit service provided by MET to the cities of Waterloo and Cedar Falls, by and between Metropolitan Transit Authority (MET), City of Cedar Falls, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 27th day of May, 2014. ATTEST: Suzy Sch.res, City Clea k Ernest . Clark, Mayor CITY OF WATERLOO Council Communication 27 � 2014 City Council Meeting: May Prepared: Ma 21 201 Dept. Head Signature: Daniel 1 Trelk'= # of Attachments: 1 SUBJECT: Donation of retiring K9 "Spike" to his handler, Officer Al Bovy. Submitted by: Daniel J. Trelka, Director of Safety Services Recommended City Council Action: Approve donation of K9 "Spike" to his handler, Officer Al Bovy. Summary Statement: K9 Spike injured his back and is no longer able to perform the duties tember 25, police for the department. He has been a member of WPD sinceena tremendous p required of him 2007. His service to the community has exceeded r the K91Oo be donated to the officer and his asset. When WPD K9s are retired, it is practice family. When donated, the family assumes all costs for care and maintenance of the K9. Expenditure Required: None. Source of Funds: Policy Issue: Alternative: Background Information: DATE: 05/17/14 FROM: WATERLOO POLICE DEPARTMENT MEMORANDUM Sgt. A.W. Farmer K9 Unit Trainer/Supervisor SUBJECT: K9 Spike Retirement DIRECTOR OF SAFETY SERVICES....❑ ADMINISTRATIVE CAPTAIN .❑ CAPTAIN OF POLICE SERVICES D FINANCE ❑ PATROL DIVISION RECORDS/COMPUTER 0 WATCH I 0 TRAINING 0 WATCH II 0 INTERNAL AFFAIRS/PERSONNEL...❑ WATCH III 0 PROPERTY/EVIDENCE 0 VIOLENT CRIME TEAM (VCAT) 0 ATTENTION: Director Trelka ALL 0 INVESTIGATION CAPTAIN 0 WATCH I .❑ WATCH II ❑ SRO 0 DART 0 ICAC 0 CRIME LAB 0 TRI -COUNTY TASK FORCE ❑ LEIN/FUSION CENTER 0 c)- - As you are aware, Officer Bovy's K9 Spike suffered an injury to his back that will not allow him to continue to perform his duties for the Waterloo Police Department, thus forcing us to retire him. Spike joined the Waterloo Police Department September 25th, 2007. Since that time, Spike has been responsible for the seizure of many pounds of illegal narcotics, thousands of dollars in US Currency and hundreds of arrests. Spike has been an excellent asset to the Waterloo Police Department, and it's unfortunate that we have been forced to prematurely retire him. In accordance with past practice since the inception of the K9 Unit, I am formally requesting that Spike be donated to Officer Bovy and his family. This has been the past practice with each dog that has been retired, and is the best thing for Spike, Officer Bovy and his family. This is at no cost to the City of Waterloo, and Officer Bovy will take over any further costs associated with the care and maintenance of Spike. Respectfully submitted, Sgt. A.W. Farmer K9 Unit Trainer/Supervisor Cc: Capt. Leibold Officer Al Bovy Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-414 RESOLUTION APPROVING DONATION OF K9 "SPIKE" TO HIS HANDLER, OFFICER AL BOVY. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that K9 "Spike" be donated to his handler, Officer Al Bovy, due to an injury to his back and no longer being able to perform the duties required of him for the Police Department, be and the same is hereby approved. PASSED AND ADOPTED this 27th day of May, 2014. ATTEST: 1JC...... Suzy S. ares, CMC City C rk Ernest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: May 27, 2014 Prepared: May 21, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: Extension of Highway 63 Recreational Trail Application For State Recreational Trail Funds Memorandum of Understanding With INRCOG Submitted by: Jeff Bales, Associate Engineer Recommended City Council Action: Staff has reviewed this Memorandum of Understanding (MOU) and recommends Council approve this document and authorizes Mayor to sign and enter into MOU Summary Statement Transmitted herewith is the Memorandum of Understanding with the Iowa Northland Regional Council of Governments for the preparation of a grant application for the extension of the Highway 63 recreational trail from Parker Street to Franklin Street alongside southbound Highway 63. This MOU is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required The cost of this MOU is one and one-half percent of the funds awarded not to exceed two thousand dollars ($2,000). If no funds are awarded, there will be no cost to the City. Source of Funds General Obligation Bonds Policy Issue N/A Alternative N/A Background Information The new Highway 63 recreational trail is now being constructed from Donald Street to Parker Street along the west side of roadway. There is plan to extend this trail to the south to connect with Franklin Street. GRANT APPLICATION MEMORANDUM OF UNDERSTANDING This memorandum of understanding (MOU) is between the City of Waterloo, Iowa hereinafter referred to as City, and the Iowa Northland Regional Council of Governments, hereinafter referred to as INRCOG. WHEREAS, the City wishes to engage INRCOG's grant writing services for the following project: Type of Grant: State Recreational Trails Program Project Description: U.S. 63 Bicycle and Pedestrian Accommodations INRCOG will not charge the City in advance for grant preparation services; however, in the event that State Recreational Trails funding is awarded for this project, INRCOG will submit a grant preparation invoice in the amount of one and one-half percent of the funds awarded (maximum $2,000.00), to be paid by the City from local funds. IN WITNESS WHEREOF, INRCOG and the City of Waterloo have executed this memorandum of understanding as of this day of 2014. City of Waterloo, Iowa BY: Mayor ATTEST: Iowa Northland Regional Council of Governments BY: 011 ATTEST: Executive Director Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-415 RESOLUTION APPROVING MEMORANDUM OF UNDERSTANDING WITH IOWA NORTHLAND REGIONAL COUNCIL OF GOVERNMENTS (INRCOG) AND DIRECTING EXECUTION OF SAID MEMORANDUM OF UNDERSTANDING BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Memorandum of Understanding dated May 27, 2014, at a cost of 1.5 percent of the funds if awarded, with a maximum cost of $2,000.00, for the writing, preparation, and submittal of a grant application for the extension of the Highway 63 recreational trail from Parker Street to Franklin Street alongside southbound Highway 63, by and between Iowa Northland Regional Council of Governments (INRCOG) of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 27th day of May, 2014. ATTEST: Suzy Scha es, CMC City Cler st G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: May 27, 2014 Prepared: May 20, 2014 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: SUBJECT: SIDEWALK INSPECTION AND REPAIR PROGRAM - ZONE 4 Submitted by: W. Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: I request that Council authorize the Engineering Department to notify the property owners of the necessary sidewalk repairs. I also request that Council set June 16, 2014 as the date for a public hearing on the proposed repairs, for discussion on errors and omissions but not costs, and instruct the City Clerk to publish said notice. Summary Statement City staff has completed the sidewalk inspection for Zone 4 and calculated the estimated repair costs for each affected property and are ready to notify property owners. Included in this notice will be an estimate of the repair cost, if included in an assessment program. Expenditure Required N/A Source of Funds N/A Policy Issue N/A Alternative N/A Background Information: Under Waterloo ordinance section 7-2A, property owners will be allowed 45 days from the date of notice to voluntarily repair their walk. Property owners, or their designated contractors, will be allowed to obtain sidewalk permits during that 45 -day period. The final day to obtain a permit will be Tuesday, July 15, 2014. All sidewalk repair construction will be required to be completed by Tuesday, July 29, 2014. Any unrepaired sidewalk remaining would then be included in an assessment program. The assessment program will be prepared following the 45 -day period with construction let as soon as possible thereafter. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-416 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE REQUEST TO SEND OUT NOTIFICATION TO PROPERTY OWNERS OF PROPOSED SIDEWALK REPAIRS AND ESTIMATE OF COSTS IN CONJUNCTION WITH THE SIDEWALK INSPECTION AND REPAIR PROGRAM - ZONE 4, AS JUNE 16, 2014, AT 5:30 P.M. IN THE COUNCIL CHAMBERS IN CITY HALL AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, as follows: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Council Chambers in the City Hall in the City of Waterloo, Iowa at 5:30 p.m., on the 16th day of June, 2014, for the purpose of considering and acting upon the request to send out notification to property owners of proposed sidewalk repairs and estimate of costs in conjunction with the Sidewalk Inspection and Repair Program - Zone 4. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of hearing in the Waterloo Courier. PASSED AND ADOPTED this 27th day of May, 2014. ATTEST: Suzy Sch City Cle res, CMC k Ernest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: May 27, 2014 Prepared: May 20, 2014 Dept. Head Signature: ----e-•2 # of Attachments: SUBJECT: Resolution Approving Request to Piggyback from current open bid for four (4) 2014 Pickup Trucks for the Sewer Department from Bill Colwell Ford, Hudson Iowa in the amount of $93,404. Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Request authorization to purchase from existing bid for four 4 -Wheel Drive Pickup Trucks Expenditure Required: $23,35 leach / $93,404 total Source of Funds: Sewer Operational Budget Policy Issue: Alternative: (4) 2014 Background Information: Replacement of pickup trucks was budgeted in FY2014 Operational Budget. Request authorization to piggyback from existing low bid from Bill Colwell Ford. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-417 RESOLUTION APPROVING RECOMMENDATION TO PIGGYBACK FROM THE CURRENT OPEN BID FROM BILL COLWELL FORD OF HUDSON, IOWA, TO PURCHASE FOUR (4) 2014 PICKUP TRUCKS FOR THE SEWER DEPARTMENT, IN THE AMOUNT OF $93,404.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the request to piggyback from the current open bid from Bill Colwell Ford of Hudson, Iowa, to purchase Four (4) 2014 Pickup Trucks for the Sewer Department, in the amount of $93,404.00, described in the specifications heretofore adopted by this Council for said purchase, be and is hereby accepted. PASSED AND ADOPTED this 27th day of May, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Sc -res, CMC City Clerk CITY OF WA'I'FRLOO Council Communication City Council Meeting: May 27, 2014 Prepared: May 21, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Submitted by: F.Y. 2014 Sidewalk Repair Program - Zone 4 and Trail Repairs Extra Work Order No. 1 W. Wayne Castle, PLS, EI Associate Engineer Recommended City Council Action: Staff has reviewed this Extra Work Order and recommends that the Mayor be authorized to sign it on behalf of the City. Summary Statement: Building Department wishes to make additional sidewalk repairs to the 5 Sullivan Brothers Convention Center utilizing the City's contractor, Todd Van Dorn Construction, of Cedar Falls, Iowa, for this project. Repairs are along W. 4th Street and south of the pedestrian walkway. The Building Department also wishes to remove two large planters and replace those with sidewalk, which will require less maintenance for grounds crews, provide more display areas, and loading areas on the W. 4th Street side of the convention center. Expenditure Required: $54,440.00 Source of Funds: Building will pay for the work through their designated facility maintenance funds. Policy Issue: N/A Alternative: N/A Background Information: CITY OF WATERLOO, IOWA EXTRA WORK ORDER NO. 1 PROJECT: F.Y. 2014 SIDEWALK REPAIR PROGRAM — ZONE 4 AND TRAIL REPAIRS CONTRACT NO. 863 Date Prepared: May21, 2014 AMOUNT: $54,440.00 INCREASE TO: TODD VAN DORN CONSTRUCTION , Contractor You are hereby ordered to perform the following extra work on your contract dated April 28, 2014. A. Description of extra work to be done: 1001 REMOVE & REPLACE PCC SIDEWALK, 6" — 5 SULLIVAN BROTHERS 1002 REMOVE PLANTERS C. Reason for ordering extra work: 1001 Building Department wishes to make additional sidewalk repairs to the 5 Sullivan Brothers Convention Center utilizing the City's contractor for this project. Repairs are along West 4th Street and south of the pedestrian walkway. Building will pay for the work through their designated facility maintenance funds. 1002 As part of the sidewalk repairs at 5 Sullivan Brothers Convention Center, Building Department wishes to remove two large planters. The planter areas will be replaced with sidewalk, requiring less maintenance for grounds crews, providing more display areas, and more loading areas on the West 4th Street side of the convention center. Building will pay for the work through their designated facility maintenance funds. C. Settlement for cost of extra work to be made as follows: Item # Qty. Units Unit Price Extended Price 1001 10,800 SF $4.30 $46,440.00 1002 1.0 LS $8,000.00 $8,000.00 TOTAL INCREASE $54,440.00 CITY OF WATERLOO BY: TODD VAN DORN CONSTRUCTION Mayor Date CONTRACTOR,. ATTEST: City Clerk Date Extra Work Order No. 1 BY: PRINTED NAME: / ?%/ ( TITLE: 771L) /e4/ Date APPROVED: City Engineer Contract No. 863 ,51 Date Sheet 1 of 1 CITY OF WATERLOO Council Communication City Council Meeting: May 27, 2014 Prepared: May 16, 2014 Dept. Head Signature: .--1.-- # of Attachments: SUBJECT: Request the City Council adopt resolutions to preliminarily approve the request for the bid document and specifications for General Contractor Services to construct a Public Works Salt Storage facility at 625 Glenwood Street, Waterloo, IA and to instruct the City Clerk to publish notice of hearing on bid document, specifications etc, as June 16, 2014 with bid opening on June 12, 2014. Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Expenditure Required: Est $150,000 Source of Funds: GO Bond proceeds Policy Issue Alternative Background Information: Request council approve setting date of hearing for bid opening on General Contractor services to construct City of Waterloo Public Works salt storage facility. This replaces the current salt building located at the former Street Department site on Black Hawk Street which is not economically feasible nor structurally sound enough to be moved. This action is necessary as a result of the collaborative effort between the City and Waterloo School District to re -purpose the former Street Dept building into a school bus storage facility. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-418 RESOLUTION PRELIMINARILY APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE PUBLIC WORKS SALT STORAGE FACILITY. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Public Works Director of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the Public Works Salt Storage Facility, in the City of Waterloo, Iowa, and WHEREAS, said Public Works Director did file said plans, specifications, form of contract, estimate of cost, etc., in conjunction with the Public Works Salt Storage Facility. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the Public Works Salt Storage Facility, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 27th day of May, 2014. ATTEST: CGS Ernest G. lark, Mayor Suzy Sch-res, CMC City Cl-rk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-419 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE PUBLIC WORKS SALT STORAGE FACILITY, IN THE CITY OF WATERLOO AS JUNE 16, 2014, AT 5:30 P.M. AT CITY HALL COUNCIL CHAMBERS, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet at the City Hall Council Chambers in the City of Waterloo, Iowa, at 5:30 p.m. on the 16th day of June, 2014, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, etc., in conjunction with the Public Works Salt Storage Facility, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 27th day of May, 2014. ATTEST: glares, ares, CMC City Cl rk rnest G. Clark, Mayor WATE May 1 Waterl Memb Mayer :I 00 HOUSING AUTHORITY, Governing Board Minutes 2014 at 8:15 AM o Center for the Arts — Law Court Theater s Present: Welper, Jones, Schmitt, Lind, Morrissey, Dillon, Waterman, Washington, Motion d by Lind, seconded by Schmitt, that the Agenda be approved and, that the minutes from the M. ch 27, 2014 meeting be approved. Ayes: All Motion Carried. Motion -d by Jones, seconded by Schmitt to approve the following old business: i . Approval of emergency repairs on the roof at 225 W. Ridgeway, 50 unit apartment complex. Ayes: 11. Motion carried. Motion d by Schmitt, seconded by Morrissey to approve the following agenda items: . Approval of travel request to Las Vegas, for Housing Choice Voucher/Public Housing financial reporting for Sonia Mayer. . Approval of travel request to Des Moines, for Housing Quality Standard(inspections) training for Janet Wessels. . Approval of travel request to Director's meeting in Charles City, IA for Ethel Washington. Ayes: 1. Motion carried. 'I Motion:d by Morrissey, seconded by Schmitt to approve the following agenda item: Approval and Resolution to conduct a Public Hearing for the purpose of receiving comments on flat rents contingent upon HUD's final approval. Approval to accept low bidder for blanket authorization of carpet replacement for the apartments at Ridgeway Towers, Public Housing Complex, 225 Ridgeway Avenue. Approval to place report on file from NCRC/NAHRO/IA NAHRO conference. Approval to place on file the Housing Authority report including the leasing HAP report. yes: All. Motion carried. Motione by Schmitt, seconded by Morrissey to adjourn the meeting. Ayes: 11 Motion Carried. SAM 61,141-4, Board Approval-5/A°//V Council Approval 5/•97//y MINUTES COMMUNITY DEVELOPMENT BOARD MEETING April 15, 2014 The regular meeting of the Community Development Board was held in the Carnegie Annex Conference Room, 620 Mulberry Street, Waterloo, Iowa and called to order by Chairman Eric Johnson at 4:00 p.m. on Tuesday, April 15, 2014. Members present: Gary Rankin, Maxine Tisdale, Jeri Thornsberry, Robert Tyson, Jason Verbraken and Eric Johnson. Members absent: Sajra Vunic. Also present: Rudy Jones, Community Development Director, Nancy Gulick, Community Development Coordinator; Ann Northey, Administrative Secretary; Tom Lind, Pat Morrissey and Quentin Hart, Council members. A. APPROVAL OF THE AGENDA. The Chairman indicated Board packets were mailed prior to the meeting, and asked for any changes or additions. It was moved by Maxine Tisdale and seconded by Jason Verbraken to approve the agenda as mailed. Motion carried. B. APPROVAL OF THE MINUTES FOR THE REGULAR MEETING ON MARCH 18, 2014. The Chairman asked for changes or corrections to the minutes of the last regular meeting on March 18, 2014. It was moved by Maxine Tisdale and seconded by Jason Verbraken to approve the minutes of the regular meeting on March 18, 2014 as mailed. Motion carried. C. OLD BUSINESS 1. Single Family Unit Production — Round 2 Update (Dec. 31, 2012 extended to Dec. 31, 2014). Rudy Jones stated that Iowa Contractor Services completed their 10 units at the Summerland site. Black Hawk Development has built their 10 units, and the final unit is scheduled to close in the next couple of weeks. This action will close out Round 2. 2. Single Family Unit Production — Round 3 Update (Dec. 31, 2012 extended Dec. 31, 2014). Rudy Jones explained that Iowa Contractor Services at the Summerland site has their staking done and will possibly begin actual construction work soon. The ICS owners are working on another partnership to help with their financing for the projects at Summerland and the Van Eaton sites. ICS has been notified that the State has the option to modify their commitment if these projects are not started by April 15th. An ad was placed in the paper and they are receiving some interest in these parcels. Minutes April 15, 2014 Page 2 Discussion continued on the possibilities of additional funding allocations through the State for new construction projects. Board members suggested a letter should be drafted to the State to pursue any additional funds. 3. Single Family Unit Production — Round 4 Update (March 15, 2013 Extended April 30, 2014). Rudy Jones explained there is a commitment of 20 total, eight (8) units for Iowa Contractor Services and they are set to break ground. Rudy stated the eight (8) units for Skogman Homes are progressing and one of the sites will be on the tour today. Black Hawk Development has completed their four (4) units. 4. Neighborhood Stabilization Program — Round 3 Update (February 28, 2014). Rudy Jones stated we have sold two of the new construction units, 927 Lafayette and 1013 Lafayette. We are in the process of closing out our contract with Black Hawk Development. The lien waivers will be signed and finalized next week. Connerley Construction has started construction of the new dwelling at 1019 Lafayette Street. The Realtor, Rick Bauer, has been working with clients on the sale of the two remaining units in the 900 block of Lafayette Street. Robert Tyson inquired about the process for acquiring lots. Rudy Jones explained that we have targeted improvements to this particular area and most of the lots have had houses on them. Our Rehabilitation staff inspects the home to get an idea of the rehabilitation costs involved prior to making a formal acquisition pursuit. We then obtain an appraisal so we have guidelines for negotiating. Most of the houses we have purchased in this area have been in the mid -$20,000 range. We did demolish some and we also rehabilitated a few. The house we just acquired at 1027 Lafayette will be rehabilitated. We are now entertaining conversations with the owner at 1025 Lafayette. Further discussion continued on insurance claims on burned out homes with funds used to remodel or demolish the structures. Nancy Gulick stated the homes we acquire for the NSP program must be either vacant for a period of six months or foreclosed upon. There is criteria we must follow in order to acquire property. Rudy Jones reported a number of properties are now under a current demolition contract. We anticipate the contractor will complete the demolition within the next few weeks. Rudy Jones stated the acquisition of 1005 Lafayette and 1027 Lafayette was placed on the back burner. However, we are now looking at 1027 Lafayette for rehabilitation and 1005 Lafayette has been added to the current demolition schedule by change order. Rudy noted we have been fortunate to address every house in that two block area. Rudy Jones mentioned that it is critical for us to get the other two new construction units sold as those dollars will help us continue the work in the target area. D. NEW BUSINESS: 1. Endorse Rehabilitation Contracts for March 2014. (Copy attached) Chairman Johnson indicated the report was in the Board packet. Minutes April 15, 2014 Page 3 It was moved by Jeri Thornsberry and seconded by Maxine Tisdale to endorse the Rehabilitation Contracts for March 2014. Gary Rankin inquired about the dollar amounts for the rehabilitation project at 907 Lincoln Street. It was noted two funding sources were used to complete this project. With no further questions the Chairman declared the motion carried. 2. Request for Variance of Emergency Repair Policy. Rudy Jones explained a request received from a potential client at 900 Fulton Street who is in need of a new water service, due to the failure of the well system on her property. Rudy stated the owner is elderly with limited income and the home is not insured. The assessed value of the property is under our minimum threshold of $17,500. City code will not allow the repair or replacement of the well system, and Rudy requested a variance to the Emergency Repair Policy to allow the installation of a new water service for this destitute client. Rudy Jones noted we are in transition with a program through the Waterloo Housing Trust Fund for resources to assist very low income clients, but until this program gets underway, we would like to assist this client so she can remain in her home. Funds through the Housing Trust Fund would be available to supplement the community, when clients are not eligible for our funds. Chairman Johnson inquired about the value of the home. Rudy Jones stated it was assessed at around $13,000 and the cost to hook up to city water is estimated at under $3,000. Further discussion continued on the condition of the home and Rudy explained if we do not provide assistance she will become homeless. This is an eligible activity for Emergency Repair funds. Rudy also stated that typically this type of repair is assessed to the homeowner, but because the cost was under the $4,000 threshold, we are bringing it to the Board. Chairman Johnson mentioned the reason we have our policy in place is so we are not putting funds into a property that is not worth the cost, due to assessed value. Secondly, we don't want to set a precedent for other similar requests, especially after the harsh winter we have experienced. Rudy Jones explained Operation Threshold does assist some clients with repairs like this. Once the Housing Trust Fund is up and running, they will be able to help clients that do not meet our criteria. Following considerable discussion, it was moved by Maxine Tisdale and seconded by Robert Tyson to grant a variance to the Emergency Repair Policy, based upon the facts presented for the water service repair at 900 Fulton Street. On roll call: Gary Rankin, Maxine Tisdale, Robert Tyson and Chairman Eric Johnson voted Aye. Nays: Jeri Thornsberry and Jason Verbraken. The Chairman declared the motion carried. Chairman Johnson inquired if the well would be capped and requested that staff check into this as it is a State requirement. E. DISCUSSION ITEMS. 1. Community Development Week: April 21-25, 2014. Rudy Jones explained that Mayor Clark presented a Proclamation at the City Council meeting to Minutes April 15, 2014 Page 4 acknowledge Community Development Week in Waterloo. Rudy noted we will highlight a number of our current and past projects during the one hour tour following the meeting. Chairman Johnson mentioned the post cards included in the Board packets and asked for an explanation. Ann Northey reported correspondence was sent to approximately 50 clients who received rehabilitation assistance and to all subrecipients, asking them to write a note of thanks to the congressional representatives for their continued support of the CDBG and HOME programs. Postcards addressed to Senator Grassley, Senator Harkin and Congressman Braley, at both their local and Washington, D.C. offices, were included with each letter. 2. FY2015 CDBG and HOME Public Hearing with Council April 21, 2014. Chairman Johnson reminded the Board of the public hearing set for April 21, 2014. The city council will review and approve the FY2015-FY2019 Five -Year Consolidated Plan and FY2015 One -Year Action Plan for submission to HUD. Chairman Johnson indicated no questions have developed at this point, as we had good representation from the Council during the subcommittee review process. Rudy Jones indicated the tour, immediately following the Board meeting, will be approximately one hour, depending on the length of time spent at some of the sites. F. ADJOURN MEETING. With no further business to come before the Board, the Chairman adjourned the meeting. Respectfully submitted, Geraldine "Jeri" Thornsberry, Board Secretary Minutes April 15, 2014 Page March 21]14 Contracts Signed 4an.... ..iy: +.s kin{ 1.1117 Ni+l".79tYilii >wy»: bI',Mi. CDBG Rehab Program 61aVE 0: -1.CT u?sy: Prepared by Pauline Closson CITY OF WATERLOO 9002 PAYMENT VOUCHER A052614 May 16, 20145/8/14 Batch No. Vendor: 5419 Keyed By: Vendor AECom Department: Engineering Address Grant/Project Code# City & State Invoice Date Invoice # Qty/Unit Amount Description G/L Distribution $ 8,057.73 Gatewell Repair Project - Black Hawk Creek 4/10/14 37439123 & Cedar River City Contract 857 Project start thru 2/14/14 Special Instructions: Submitted By Total $ 8,057.73 413-07-5600-2103 04/21/14 Date Approved By: Date An Equal Opportunity/Affirmative Action Employer ACOM Invoice To: Mr. Eric Thorson City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 Invoice Date: May 8, 2014 Project Number: 60313604 Invoice No: 37439123 Your Authorization: Professional Service Agreement Dated December 9, 2013 Gatewell Repair Project - Black Hawk Creek and Cedar River Waterloo, Iowa Progress Billing: April 5, 2014 through May 2, 2014 Classification Hours Amount Senior Professional 5.00 Project Professional 40.00 Staff Professional 0.00 Professional 0.00 CAD/GIS Operator 91.00 Senior Technician 14.00 Technician 14.00 Project Support 2.00 Direct Expenses Total Costs to Date Less Previous Billing TOTAL AMOUNT DUE $1,084.60 $6,284.86 $0.00 $0.00 $6,214.90 $1,372.28 $1,008.91 $154.61 $28.00 $16,148.16 8,090.43 $8,057.73 Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle 0 Chicago, IL 60674 2 Voucher prepared by: Pauline C CITY OF WATERLOO 90A0590002 PAYMENT VOUCHER 82 Batch No. May 16, 2014 Keyed By: Engineering Department Vendor Aspro Grant/Project Code # 07 STR Address City & State Y Invoice Date Invoice No. Qt /Unit Amount Description G/L Distribution 5/15/14 1 $505,575.98 F.Y. 2014 Asphalt Overlay Program 205-07-7500-2165 Contract 857 Est No 1 Special Instruction Su mitted By��l Total $ 505,575.98 5/16/14 Date Approved By: DATE An Equal Opportunity/Affirmative Action Employer F.Y. 2014 ASPHALT OVERLAY PROGRAM ESTIMATE #1 CONTRACT #857 D _-- -.- -M=5---- DIVISION I - STREETS MM. - �� � .. -B11 TrirMII r i•: U• BRYs BLVD. .'., iii LARK LN. OL rI D' MAPL �•D Y • • WOOS 4./__ !i•]gy�y_� rr .r _kiay ...J,1: ,.1B./_ . la• r� • ,;/1•Ir.•i• 1 REMOVE AND RELOCATE E-1 INLET EACH 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2 REMOVE AND REPLACE E-I-C EACH 0.0 0.0 0.0 0.0 0.0 4.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 00 0.0 0.0 $ 3 595.00 $ (USE EXISTING CASTING) 4.0 $ 3,095.00 S 17 380.00 3 REMOVE AND REPLACE INTAKE BOXOUT/E-1-C EACH 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 00 0.0 00 4 REMOVE AND REPLACE INTAKEBOXOUT/E-2-C EACH 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $ 1 595.00 5 1 595.00 FURNISH E-I-C INLET CASTING EACH 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $ 490.00 S REM/REP RA INLET TOP EACH 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 S 875.00 $ - REM/REP RA INLET TOP AND THROAT EACH 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 00 0.0 S 2 575.00 $ 8 REMOVE AND REPLACE MH BOXOUT EACH 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0'®®®' IMICEIMMIIIIMINIMIMIIIIIIIIMIIIIMIIIIIIII=IIIIMIMMIEIMIEECIEMINESECI '®"®' S 3 895.00 EMBEEMEIMIIIIIIN $ 9 STORM a• 10" TRUSS LF 0.0 0.0 0.0 0.0 0.0 33.0 0.0 0.0 0.0 0.0 0.0 10 RF-I9C (RODENT GUARD) EACH 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1 155.00 II REMOVE AND REPLACES/W OR 6" PCC SF 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 S 5.00 S 12 REMOVE SIDEWALK SF 00 0.0 320.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1111111MMILEMINIIMIIIMMIIMINIKEIIIMEMMEMBEIMEUMMEMMI 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 320.1 0.0 1 1.10 S 5.50 1 I 35211 $ 13 SIDEWALK, 4' PCC SF 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 14 SIDEWAId4 6" PCC SF 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0:0 15 SIDEWALK CURB SECTION LF 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 16 PEDESTRIAN RAMP DETECTABLE WARNING SURFACE SF 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 I 15.00 E $ 17 TOPSOIL REMOVAL FROM PARKING SY 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 30.00 S 18 TOPSOIL SY 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 00 0.0 $ 10.40 5 19 REMOVE AND REPLACE 24" C & G/6" PCC LF 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $ 16.75 $ 20 REMOVE AND REPLACE 24" CAG/8" PCC LF 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0 0 0.0 0.0 00 0.0 S 18.00 $ 21 REMOVE AND REPLACE 24" CAG/9" PCC IP 0.0 0.0 0.0 0.0 . 0.0 0.0 00 0.0 0.0 0.0 0.0 0.0 0.0 00 0.0 0.0 0.0 5 23.00 S 22 FULL DEPTH PATCHREM/REP 6" PCC SY 0.0 0.0 0.0 0.0 0.0 49.5 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 00 0.0 49.5 5 25.00 5 23 FULL DEPTH PATCH, REM/REP 9" PCC SY 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 S 62.99 5 3 118.01 24 REM/REP SANITARY SEWER, 8" TRUSS LF 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 S 89.87 5 25 REM/RFP SANITARY SEWER, 10" TRUSS LF 0.0 0.0 0.0 0.0 0.0 6.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 00 6.0 0.0 1 305.00 S 750.00 S 350.00 S $ 4 500.00 26 SANITARY SEWER SERVICE, 6" IP 0.0 0.0 0.0 0.0 00 0.0 0.0 0.0 0.0 27 3/4" ROADSTONE TON 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 00 0.0 S S 28 RECYCLED ASPHALT TON 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 00 0.0 80.00 S 65,00 0 29 PAVEMENT SCARIFICATION SY 0.0 2091.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2190.0 0.0 0.0 4281.1 S 6.45 $ 30 MIL WEDGE EACH 0.0 3.0 2.0 4.0 2.0 0.0 0.0 0.0 0.0 2.0 2.0 0.0 2.0 0.0 0.0 2.0 19.0 1 2,085.00 5 27 613.10 31 CRACK AND SEAT SY 5844.4 8475.6 70.0 1102.2 390.0 3466.7 7500.0 3173.3 3300.0 284.4 1795.6 6000.0 942.2 0.0 660.0 888.9 43893.3 $ 2.40 S 39 615.00 32 SURFACE PATCH TON 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 ���®®®®®® 0.0 0.0 0.0 0.0 0.0 0.0 I 230.00 $ 105,343.92 $ 33 HMA (1000000 ESAL) FTE 3/4"MX,60%CR TON 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 ���®®®®®S 34 SU BMA 1000,000 ESAL SURFA 1/2• 12"MD(, NO75%CNRE.D. 60% CR. TON 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 35 INA (3,000000 ESAL) INTERMEDIAIF 3/4"MIX, 75%CR TON 0.0 1692.3 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 IMCIMMINIXIMINICO=MICEIMII 11=1=11111.11.111MEIM�' IIMEMIN 110.00 $ 3109700 jr , eal 36 HMA 000 000 ESAL SURFACE, 12" .• NO FRICTION RE•D. 75% CR TON 0.0 953.1 0.0 0.0 0.0 00 0.0 0.0 00 0.0 - 0.0'®®"®' 37 PAVEMENT SAMPLES AND TESTING LS 0.0000 0.0625 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0625 S IMMEMI 38 INLETUMAR EACH 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 5 000.00 1 5 312.50 39 UNIVERSAL MH ADJ. RING OR EQUAL EACH 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 0.0 0.0 2.0 195.00 $ 595.00 $ 40 UMARED CONCRETE ADJUSTMENT EACH 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 S S 1,190.00 41 FURNISH AND INSTALL MANHOLE CASTING EACH 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 995.00 1 865.00 S 42 PAVEMENT SYMBOLS EACH 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 S E 43 PAINTED PAVEMENT MARKINGS STA 0.0 70.5 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 00 285.00 $ 44 TRAFFIC CONTROL LS 0.0000 0.0625 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0625 0.0000 0.0000 70.5 0.1250 1 47.00 $ 3,313.50 S 81 400.00 I 10 175.00 TOTAL TO DATE _ SIV. S 537 185.24 LESS 5%RETAINAGE 5 26 609.26 SUBTOTAL $ 505575.98 LESS PREVIOUS ESTIMATE S - DIVISION II - PARKING LOT TOTAL DIV. I ESTIMATE ---- $ 505,575.98 7i••-�_--- 3 .._4L.1ii!•N L!L • ..LL4 111UllASPAIRiNLAI071. 1 2 PAVEMENT REMOVAL REMOVE AND REPLACE 24" C&G/9"PCC SY LF 0.0 0.0 0.0 1 22.53 $ 3 CLASS 10 EXCAVATION CY 0.0 0.0 S 25.90 S 4 MODIFIED SUBBASE TON 0.0 0.0 0.0 S 13.20 $ 5 4" HMA, S 1/2", 60% CR SY 0.0 _�-■�-� ----- 00 0.0 0.0 S 2090 S 25.40 S 45.00 S 500.00 S 100.00 $ 5 S 0 S 6 0 D/W APPROA• 6" PCC MEM ©®--------- 0 ®®---------�---- __._lmmlli 111•111111111cwurf lIZMIXIIIIIIII 111.1•111111.21111N=����� O.o $ 2,500.00 s mmumm_aimorT Pi flimumw w • . 1,,,.11 $ _ LESS 5% RETAINAGE .'•rEIPAMII __--_---SUBTOTAL - SMOMES- $ - ,_----_ .�7 ■� �--_�_-_ -� '------® LESS EMEMELMMEMEN PREVIOUS ESTIMATE S - .• AP / _ • __-�-MIME OF WATERLOO TOTAL DIV. 1 A DIV. II $ 505,575.98 F.Y. 2014 ASPHALT OVERLAY PROGRAM ESTIMATE #1 CONTRACT #857 , DIVISION I- STES2ITS BID W.4TH 5T. ITEM • r;S�.0 • i � -,1 _r 1 ..VE. :>_ANT BLVD _-_ -. - - : • B_VD.Iu1:� A LARK '-:. T OLYMPICD MAPLEWQQO ST .RWOODA a S'�_ P_QPLAR AVE. 1a• /k AN •1 -: UGEAI�ST. WHITTIFR AVS TOTAL IMMEIMMEMMIE AND RELOCATE E-1 INLET EACH • •Alk 19ALL11L:1REMOVE AND REPLACE E -I -C (USE EX6TING CASTING)_ ��� �: �REMOVE REMOVE AND REPLACE INTAKE BOXOUT/E-1-C 0.r 5 3,095.00 12,380 00 AND REPLACE INTAKE BOXOUT/E-2-C r E-1-CINLET CASTING r REMREP RA INLET TOP 490 00 S 1,595.00 00REMOVE SFURNISH rr r r rr rr rr rr 0 00 ����� t������ME m���1�� '®o.o '® ®���'.E EMIIMIIOI 10 RF -19C (RODENT GUARD) EACH 0.0 ®��� ''®STORMSEWER_IO'TRUSS IMXIMMINIIIMMIXEMINERIMMIEMIXEMBENIME 11 REMOVE AND REPLACE S/W OR D/W, 6' PCC ����������EIIIIMIOMMEIMIIIEXECII 12 REMOVE SIDEWALK I'd' ��� 14 SIDEWALK, 6" PCC ����� 15 16 SIDEWALK CURB SECTION PEDESTRIAN RAMP DETECTABLE WARNING SURFACE Mr '® 17 TOPSOIL REMOVAL FROM PARKING 18 TOPSOIL 19 REMOVE AND REPLACE 24" C & G/6" PCC 20 REMOVE AND REPLACE 24' C&GPCC 21 22 REMOVE AND REPLACE 24" C&G/9' PCC FULL DEPTH PATCH, REM/REP 6" PCC FULL DEPTH IHIIHHHIHIH000HHHUF 24 SA PATCH REM/RE' 9' PCC 26 27 LF 28 29 ..9017PAVEMENT MEZEIIIIIKEIMIIIMEEMIMMIMIIMIIIIIMINIIMENIMICEMII=IIIIMININCEINIMIIIIMIIMIKEIMIIMIIIMIM� iIMA 1,000 000 ESAL BTERMEDIA 3/4' 1. 60%CR HMA 1000,000 ESAL STRUM. 12MIX, NO FRICTION RE '� ''® '® '�'INICEIMIIIMIMIIMMIII ''®�� '�"'® .40® 1 230.00 132301957200 1® 013. 60% CR HMA 3 000 000 ESAL INTERMEDIA 3/4" 1. 75% CR SEMIIIIMEIMI ®�" __®IMIC/11•11111111 MIMMMIII ' ' ®1MICENIIIIIINIIIKEEM1® '®�"'®'' ''® MICOMMINEXIMIN'' $ 106.600 36 ESAL) SURFACE,12" MDI, NO FRICTIONREAD. 75% CR • ®II.MIXIMMMINEEIMIMIMMIMIEXMMIMIMIMIMEXMIMlrrnll1.�� IM:EMII���� 106106000SSSSSSS 0669HMA(3,000,000 37 SAMPLES AND TESTING 0.0625 10.000.005.006.45WEDGE5.00 5T 38 39 INLET UMAR MH ADI. RING OR EQUAL EACH 0.0 0.0 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0 0000 0000 0000 4- T 108 364117335.- $ . 50 312_- 40 CONCRETE ENT SUNIVERSAL 41 AND INSTALL MANHOLE CASTING r S 1 190.00UMARID 42 SYMBOLS r 0.0 SFURNISH 43 44 INTED MARKINGS CONTROL STA 0.0 S _PAVEMENT LS 0.0000 0.0625 0.0000 0.0000 0.0000 0 yPAAVEMENT 0000 0.0000 0.0000 0.0000 0 0000 0.0000 0.0000 0 0000 0.0625 0.0000 0.0000 0.1250 S 3,313.50TRAFFIC $ 81,400.00 $ 10,175.00 TOTAL TO DATE (DN. I) $ 532 185.24 DJ LESS 5%RETAA GE T 26 609.26 SUBTOTAL $ 505,575.98 1 / 1 K1 OT LESS PREVIOUS EI__________________ BED TOTAL S 505,575.98 ll.y.yam. 4k-6'_ a 1a REM TOTAL i ' ,� ASPRO 2 REMOVE AND i r3 CLASS 10 EXCAVATION UN 0 DPW APPROA r 6° PCC ©�-- r--_-_-- ---- 0 S 500.00 ®®--- --- 11111MIIIIINIIIMILIIIMIIMIIIMINIMIllmomompunm11.1•11 O.0 MEMO s 111111•11111111111111111,1110M'IMMINIMMErallINTAIIIIIIIMIIIIII=1 MINIM _moi.IIS/ll. I ItL!•=�d.7J6�JY�������� NMI! INIIIIIIMI TOTAL TO DATE (DIV. T -ASPRO r C. DATE EMI MINNIE MM. _--_ . LESS PREVIOUS ESTIMATE s • OF WATERLOO NMI---- D. TOTAL DIV. II ESTIMATE = S TOTAL DIV. I &DIV II S 505 575.98 Voucher prepared by: Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A052614 May 19, 2014 Vendor Aspro Address City & State ************************************* Invoice Date Invoice No. 82 Batch No. Keyed By: Engineering Department Grant/Project Code # 07 STR Qty/Unit Amount Description G/L Distribution 5/2/14 2 $78,882.23 F.Y. 2014 Street Reconstruction Program 205-07-7500-2165 84,772.59 Contract #859 April 29 - May 17, 2014 520-14-5200-2163 Est No. 2 Total $ 163,654.82 Special Instruc Date Approved By: DATE An Equal Opportunity/Affirmative Action Employer F.Y. 2014 STREET RECONSTRUCTION PROGRAM - CONTRACT NO. 859 PAY ESTIMATE NO. 2 PAY PERIOD: APRIL 29- MAY BID ITEM 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 Page - 1 DESCRIPTION DIVISION I BASE BID - SECTION I CONSTRUCT, MAINTAIN, REMOVE TEMPORARY ACCESS AND MISC. PCC, 9", C-4 REMOVE AND REPLACE MISC. 7.5" HMA REMOVE AND REPLACE MISC. 9.0" HMA REMOVE AND REPLACE MISC. 7" PCC, C-4 REMOVE/REPLACE MISC. SEALCOAT W/ 2" HMA ACC DRIVEWAY APPROACH DRIVEWAY APPROACH 6.5" ACC DRIVEWAY APPROACH AND S/W, 6" PCC, C-4 DRIVEWAY APPROACH AND SAN, 5" PCC, C-4 SIDEWALK, 4" PCC, C-4 PEDESTRIAN RAMP, PCC SIDEWALK, 6" PCC, C-4 PEDESTRIAN RAMP DETECTABLE WARNING SURFACE SIDEWALK CURB SECTION MISCELLANEOUS CONCRETE CONCRETE PAVEMENT REMOVAL ASPHALT PAVEMENT REMOVAL SIDEWALK AND DRIVEWAY REMOVAL SIDEWALK REMOVAL SAW CUT GEOGRID WOVEN GEOTEXTILE MODIFIED SUBBASE RECYLED ASPHALT PAVING ROADSTONE, 3/4" DRAIN TILE, 6" DRAIN TILE, 4" DRAIN TILE STUB, 4" DRAIN TILE TAP AND COLLAR RF -19C, INLET OUTLET DETAIL (RODENT GUARD) CONVERT WATER VALVE MANHOLE TO ROADBOX WATER SERVICE CORPORATION, 3/4" WATER SERVICE CURB STOP, 3/4" WATER SERVICE PAVE BOX, 3/4" COPPER WATER SERVICE, 3/4" WATER SERVICE CORPORATION, 1" WATER SERVICE CURB STOP, 1" WATER SERVICE PAVE BOX, 1" COPPER WATER SERVICE, 1" WATER SERVICE KILL WATER SERVICE TAP, 3/4" OR 1" LOWER WATER SERVICE, 3/4" OR 1" UNDERGROUND INVESTIGATION -WATER LOWER WATER SERVICE, 3/4", DOWNING AVENUE TOPSOIL, 4" HYDROSEED TOPSOIL REMOVAL FROM PARKING, EARTHWORK CONSTRUCTION SURVEY TRAFFIC CONTROL DETOUR ROUTE - BERTCH ST. DETOUR ROUTE - DOWNING AVE. DETOUR ROUTE - LAFAYETTE ST. DETOUR ROUTE - HAMMOND AVE. DETOUR ROUTE - MITCHELL AVE. DETOUR ROUTE - EASTON AVE. PERMANENT URBAN ROAD CLOSURE BARRICADE PAINTED PAVEMENT MARKING, WATER BASED PAVEMENT MARKING, SYMBOL OR LEGEND RELOCATE STREET LIGHT ROLLED EROSION CONTROL PRODUCT TOTAL BASE BID - DIVISION I SECTION I 5/19/2014 11:38 AM L2, 2019 UNIT ASPRO UNIT $ ALLEN BERTCH DOWNING QTY EASTON HAMMOND HYPERION LAFAYETTE OREGON MITCHELL MAGNOLIA ALLEY SAN EAT SOVIA QTY QTY QTY QTY QTY QTY QTY QTY QTY DRN TOTAL TOTAL QTY QTY $ E SY $59.40 0.0 0.0 0.0 0.0 0.0 0.0 SY $69.00 0.0 0.0 0.0 SY $140.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 SY $97.80 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 SY $75.00 0.0 0.0 0.0 SY $42.25 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 TON $190.00 0.0 0.0 0.0 TON $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 SY $44.75 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 SY $43.75 0.0 0.0 0.0 SY $42.50 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 SY $46.00 0.0 0.0 0.0 SF $37.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 $0.00 LF $35.00 0.0 0.0 0.0 CY $800.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 SY $4.25 0.0 0.0 0.0 SY $4.25 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3701.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 0.0 0.0 0.0 0.0 0.0 2103.5 0.0 1.0 3,701.1 $15,729.68 SY $4.25 0.0 0.0 0.0 SY $6.50 0.0 0.0 0.0 195.6 0.0 89.9 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2,285.5 $8,233.38 0.0 0.0 LF $4.40 0.0 0000000000000000000000000000 000bobbooboboobboob000b0000b 0.0 • 0000000000000000000000000000 obb00000boobboboboobb000bobo 0.0 0.0 0.0 0.0 0.0 2 80.0 $1,2$0.00 252.50.0 0.0 SY $4.50 0.0 137.0 142.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 SY 0.0 0.0 0.0 531.5 0.0 $2,338.60 $0.00 $4.50 0.0 0.0 0.0 0.0 0.0 0.0 $22.00 0.0 0.0 0.0 OMI I I I OM0.0 0.0 $48.00 0.0 0.0 0.0 0.0 I II II II $0.00 0.0 $48.000.0 0.0 0.0 0.0 r I I I I I 0.0 $0.00TON LF $8.95 0.0 0.0 II II I/ I I $0.00TON 0.0 LF 0.0 0.0 0.0 I I 0.0 0.0 $0.00 $0.00 $7.40 0.0 0.0 0.0 / I I I I I LF $17.40 0.0 0.0 0.0 OM r I I I I r 0.0 EACH $650.00 0.0 0.0 0.0 0.0 0.0 I I o.o o.o 0.0 $0.00 0.0 EACH $285.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 EACH $525.00 0.0 0.0 . 00 0.0 r I I I / I OM 0.0 $0.00 0.0 EACH 0.0 0.0 OM r I 0.0 0.0 $0.00 $0.00 $50.50 0.0 6.0 0.0 I I OM OM EACH $155.00 0.0 0.0 0.0 OM OM OM 0.0 EACH $155.00 0.0 0.0 0.0 1.0 I I I I I I I I I I $303.00 6.0 $22.60 0.0 0.0 0.0 1.0 OM I I OMI I 1.0 1.0 $155.00 330.0 $54.00 0.0 0.0 0.0 40.0 OMII I I 7.0 $1,085.00 0.0 0.0 0.0 0.0 0.0 II II II II II 370.0 $8,362.00 0.0 EACH $205.00 0.0 0.0 0.0 I I I I 0.0 0.0 $0.00EACH$205.00 05.00 0.0 0.0 LF $24.20 0.0 0.0 0.0 0.0 I I I I / I I o.o 0.0 $385.00 0.0 0.0 0.0 OMI I I I OM 1.0 $205.00 0.0 $115.00 0.0 0.0 0.0 1.0 OMI/ II OM0.0 II $0.00 6.0 0.0 0.0 0.0 I I 1.0 6.0 $385.00 $690.00 $775.00 0.0 0.0 0.0 OM/I II $335.00 0.0 0.0 0.0 I I OMrI 0.0 0.0 0.0 2.0 OMI 1.0 $775.00 $1,005.00 $24.15 0.0 0.0 0.0 OM OM3.0 SY $16.75 0.0 0.0 0.0 0.0 OM I I 0.0 SY $3.10 0.0 0.0 0.0 0.0 I I I I o.o o.o o.o 0.0 $0.00 0.0 SY $10.40 0.0 0.0 0.0 0.0 I 0.0 $0.00 0.0 LS $64,175.00 0.0 0.0 0.0 0.0 0.0 I I OM r 00 $0.00 0.000 0.025 LS $52,000.00 0.000 0.000 0.000 0.000 0.020 0.035 IIII IIIc 0 00 III, 0.0 0.0 $4 0.025 LS $3,000.00 0.000 0.000 0.000 0.020 0.035 0.000 0.000 I III 0.080 00 $5,160.00 0.0 0.0 LS $3,000.00 0.0 0.0 0.0 0.0 0.0 I I I r I I IIII 0.080 $4,1$0.00 0.0 0.0 LS $3,000.00 0.0 0.0 0.0 0.0 0.0 I I I r I I I o.o $0.00 0.0 0.0 $3,000.00 0.0 0.0 0.0 0.0 0.0 I I ILS I I 0.0 $0.00 0.0 0.0 LS $3,000.00 0.0 0.0 0.0 0.0 0.0_a_a I I I I0.0 I I $0.00 0.0 0.0 $3,000.00 0.0 0.0 0.0 00 0.0I r I I rLS I I 0.0 $0.00 0.0 0.0 $1,500.00 0.0 0.0 0.0 0.0 0.0I I I I Ir 0.0 $0.00LS 0.0 0.0 STA0$50.00 0.0 0.0 0.0 0.0 0.0 0.0I I rIIII I 0.0 $0.00 0.0 $260.00 0.0 .0 0.0 0.0 0.0 0.0I I r I r I I I 00 $0.00 0.0 ACH $2,500.00 0.0 0.0 0.0 0.0 0.0 I I I r I I I 0.000ACH $0.00 0.0 0.0 S.Y. $6.70 0.0 0.0 0.0 0.0 0.0 I I 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 I I 0.0 0.0 $0.00 $0.00 0.0 - OM I I -- $50,480.53 5/19/2014 11:38 AM .Y. 2014 STREET ----..---•••..••....wiv-uvr- '..vwIr JkLI NU.SSU PAY ESTIMATE NO. 2 PAY PERIOD: APRIL 29- MAY 12, 2014 DIVISION I BASE BID - SECTION UNIT ASPRO ALLEN BERTCH DOWNING EASTON QTY HAMMOND - HYPERION - LAFAYETTE OREGON MITCHELL MAGNOLIA ALLEY E SAN MARNAN AT SOVIA DR TOTAL TOTAL 61 II STORM SEWER, 2000D, UNIT $ QTY QTY QTY 62 42" STORM SEWER, 2000D, 36" LF $95 85 0 0 262 0 0.0 0.0 0.0 0.0 QTY 0.0 0.0 0.0 QTY QTY QTY QTY QTY QTY QTY 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 262.0 0.0 $25,112.70 $0.00 63 64 STORM SEWER, 2000D, 24" STORM SEWER, 2000D, 18" LF LF $75.55 $56.20 0.0 0.0 0.0 0.0 0.0 0.0 65 STORM SEWER, 2000D, 15" LF LF LF EACH EACH $41.90 $37.75 $36.20 $3 705.00 $4,520.00 0 0.0 0.0 0.0 0.0 0 0.0 0.0 0.0 0.0 0.0 0 0 0 o 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 bboo0000000000000000000 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 $0.00 $000 66 STORM SEWER, 2000D, 12" 67 68 69 STORM MANHOLE, TYPE A, 48" STORM MANHOLE, TYPE A, 60" SW -402 RECTANGULAR STORM MANHOLE i 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 70 71 SW -403 RECTANGULAR STORM MANHOLE REMOVE EXISTING STRUCTURE EACH EACH EACH $4,500.00 $4,750.00 $525.00 0.0 0.0 1.0 D.p 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 $0.00 $4,500.00 0.0 0.0 0 0 0.0 72 73 74 REMOVE STORM SEWER PIPE LESS THAN 36" TYPE E -1-C INLET TYPE E -2-C INLET LF EACH $9.30 $2,400 00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0, 0.0 0.0 $0.00 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 75 76 TYPE E -3-C INLET TRENCH DRAIN EACH EACH $3,295.00 $4,295.00 0.0 0 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 77 LF $205.00 0.0 0.0 0.0 0.0 0.0 0.0 78 TYPE E -1-C INLET, MODIFIED TYPE E -2-C INLET, MODIFIED EACH EACH $3 805.00 $4,835.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 0.0 0.0 79 REM/REPL INLET BOXOUT, E -1-C EACH $1,035.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 80 81 REM/REPL INLET BOXOUT, E -2-C TAP AND COLLAR STRUCTURE OR PIPE TAP AND COLLAR DRY RUN ARCH EACH EACH EACH $1 140.00 $1,315.00 $7,000.00 0.0 0.0 0 0 0.0 0.0 0 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 82 0 0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 83 84 INSULATE EXISTING COPPER WATER SERVICE FURNISH AND INSTALL MANHOLE RING AND COVER STORM WATER PROTECTION FOR STRUCTURES EACH EACH EACH $765.00 $875.00 $460.00 0.0 0.0 0.0 0.0 0.0 0.0 0.01 0.0 1.0 $0.00 $7,000.00 85 0 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 86 IN LINE CHECK VALVE FOR 42" RCP, FURNISH AND INSTALL EACH $16,000.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.010.0 0.0 $0.00 $0.00 TOTAL BASE BID - DIVISION I SECTION 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 II DESCRIPTION BID ITEM $36,612.70 DIVISION I BASE BID - SECTION III UNIT ASPRO ALLEN QTY BERTCH QTY DOWNING QTY EASTON QTY HAMMOND QTY HYPERION QTY LAFAYETTE QTY OREGON QTY MITCHELL QTY MAGNOLIA ALLEY QTY E SAN MARNAN AT SOVIA DR QTY TOTAL TOTAL 87 RECONSTRUCT SANITARY SEWER, 24" RECONSTRUCT SANITARY SEWER, 21" RECONSTRUCT SANITARY SEWER, 18" RECONSTRUCT SANITARY SEWER 15" RECONSTRUCT SANITARY SEWER 12" RECONSTRUCT SANITARY SEWER, 10" RECONSTRUCT SANITARY SEWER, 8" REMOVE AND REPLACE SANITARY SEWER, 8" SEWER SERVICE, 6" SANITARY MANHOLE, 48" LF LF LF LF LF LF LF LF LF UNIT $ $95.00 88 89 $190 00 $82.00 $78.00 $69.00 $65.00 $55.00 $105.00 0.0 0.0 269.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 DIY 269.0 0.0 0 0 0.0 0.0 0.0 0.0 0.0 0 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 582.0 123.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 582.0 $25,555.00 $47,724.00 90 91 92 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 123.0 0.0 0.0 $9,594.00 $0.00 $0 00 93 94 95 SANITARY 96 STANDARD $45 85 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0 0 192 0 0 0 0.0 0.0 0.0 334.0 0.0 97 STANDARD 98 REMOVE SANITARY DROP MANHOLE, 48" EXISTING EACH EACH $4,350.00 $6,500 00 0.0 0 0 1.0 0 0 0.0 0 0 0.0 0.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 526.0 3.0 $24,117.110 $13,0$0.00 99 STRUCTURE, SANITARY MANHOLE SANITARY SEWER, 8" AND COLLAR DRY RUN ARCH AND COLLAR STRUCTURE OR PIPE EACH LF EACH $650.00 $35.00 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 O O O O O o O N o 0 0 0 0 0 0 0 0 0 0.0 0.0 0.0 0.0 0.0 REMOVE 100 TAP 101 TAP 0.0 0.0 0.0 0.0 4.000.00 $0 00 0.0 0 0 0.0 0 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $2,600.00 $0.00 102 FURNISH AND INSTALL MANHOLE RING AND COVER EACH EACH $1,900.00 $875.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 103 TRACE 104 DYE SANITARY SEWER SERVICE TEST INVESTIGATION EACH $41000 0.0 0 0 0.0 0.0 0.0 0 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 105 UNDERGROUND TOTAL INVESTIGATION -SANITARY BASE BID - DIVISION I SECTION III EACH EACH $180.00 $425 00 0.0 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0 0 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 50.00 $122,640.10 Page - 2 5/19/2014 11:38 AM F.Y. 2014 STREET RECONSTRUCTION PROGRAM -- CONTRACT NO. 859 PAY ESTIMATE NO. 2 PAY PERIOD• APR 2 Page - 3 HAMMOND QTY 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 HYPERION QTY 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 LAFAYETTE QTY OREGON QTY MITCHELL QTY MAGNOLIA ALLEY QTY E SAN MARNAN AT SOVIA DR QTY TOTAL QTY TOTAL 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 0.0 0.0 0.0 0.0 $0.00- 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 $0.00 0.0 0.0 HAMMOND QTY 0.0 0.0 0.0 HYPERION QTY LAFAYETTE 0.0 0.0 0.0 QTY OREGON MITCHELL 0.0 0.0 MAGNOLIA ALLEY 0.0 0.0 E SAN MARNAN AT SOVIA DR 0.0 0.0 $0.00 $0.00 $0.00 TOTAL TOTAL QTY QTY QTY QTY QTY 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 $0.00 $0.00 MAGNOLIA E SAN MARNAN $209,733.33 HAMMOND QTY HYPERION QTY LAFAYETTE QTY OREGON MITCHELL ALLEY AT SOVIA DR TOTAL TOTAL QTY QTY QTY QTY QTY $ 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 5/19/2014 11:38 AM IL 9- MAY .L , rule DIVISION I BASE BID - SECTION IV STORM UNIT ASPRO ALLEN BERTCH DOWNING EASTON - SEWER IN ALLEYS UNIT $ QTY QTY QTY QTY 106 107 108 SAWING SIDEWALK AND DRIVEWAY REMOVAL REMOVE AND REPLACE MISC. LF SY $5.00 $6.50 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 4.5" HMA OVER 6" PCC, M-4 SY $143.00 0.0 0.0 0.0 0.0 109 110 ALLEY OR DRIVEWAY APPROACH AND S/W, 6" PCC, C-4 DRIVEWAY APPROACH 5" PCC, C-4 SY $44.75 0.0 0.0 0.0 0.0 SY $43.75 0.0 0.0 0.0 111 112 113 TAP AND COLLAR STORM MANHOLE SW -511 RECTANGULAR AREA INTAKE TYPE E -2-C INLET EACH EACH EACH $1,315.00 $2,915.00 $3,295.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 114 115 STORM SEWER, 2000D, 12" FLARED END SECTION, 2000D, 12" LF EACH $37.05 $1,315.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 116 117 CONSTRUCTION SURVEY EXCAVATION/GRADING LS $2 500.00 0.0 0.0 0.0 0.0 0.0 0.0 SY $8.00 _ 0.0 0.0 0.0 118 119 RECYLED ASPHALT PAVING TRAFFIC CONTROL TON LS $48.00 $2,000.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 TOTAL BASE BID - DIVISION I SECTION IV 0.0 UNIT ASPRO ALLEN BERTCH DOWNING EASTON 120 DIVISION I BASE BID - SECTION V - SIDEWALK INFILL SIDEWALK, 4" PCC, C-4 SY UNIT $ $42.50 QTY 0.0 QTY QTY CITY 121 SIDEWALK, 5" PCC, C-4 SY $43.75 0.0 0.0 0.0 0.0 122 EXCAVATION FOR NEW SIDEWALK SY $15.00 0.0 0.0 0.0 0.0 0.0 TOTAL BASE BID - DIVISION I SECTION V TOTAL BASE BID 0.0 0.0 BID ITEM DESCRIPTION UNIT ASPRO ALLEN BERTCH ALTERNATE A UNIT $ QTY QTY DOWNING EASTON QTY QTY 1A 2A 2", HMA 1M S 1/2", 60% CR 2 1/2", HMA 1M 1 3/4", 60% CR SY SY $10.70 $11.50 0.0 0.0 0.0 0.0 0.0 3A 4A 3",HMA1MB3/4",60%CR 2", HMA 3M S 1/2", 75% CR SY SY $13.55 $10.75 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 5A 4", HMA 3M 13/4", 75% CR SY $18.95 0.0 0.0 6A 7A 5 1/2", HMA 3M I 3/4", 75% CR 3", HMA 3M B 3/4", 75% CR SY $25.85 0.0 0.0 0.0 0.0 0.0 0.0 0.0 SY $13.60 0.0 8A CURB AND GUTTER, PCC, C-4, 24" WIDE, 7 1/2" THICK LF $12.75 0.0 0.0 0.0 0.0 9A 10A CURB AND GUTTER, PCC, C-4, 24" WIDE, 9" THICK CURB AND GUTTER, PCC, C-4, 24" WIDE, 10.5" THICK LF LF $14.25 $15.50_ 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 11A COLD WEATHER CONCRETE PROTECTION SY $3.75 0.0 0.0 0.0 0.0 12A LINSEED OIL TREATMENT SY $4.10 0.0 0.0 0.0 0.0 13A PAVEMENT SCARIFICATION SY $10.00 0.0 0.0 0.0 0.0 14A PAVEMENT SAMPLES AND TESTING LS $5,000.00 0.0 0.0 0.0 0.0 15A EXCAVATION 16A SPEED TOTAL HUMP, PER DETAIL ALTERNATE A CY LS $10.50_ $2,500.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Page - 3 HAMMOND QTY 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 HYPERION QTY 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 LAFAYETTE QTY OREGON QTY MITCHELL QTY MAGNOLIA ALLEY QTY E SAN MARNAN AT SOVIA DR QTY TOTAL QTY TOTAL 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 0.0 0.0 0.0 0.0 $0.00- 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 $0.00 0.0 0.0 HAMMOND QTY 0.0 0.0 0.0 HYPERION QTY LAFAYETTE 0.0 0.0 0.0 QTY OREGON MITCHELL 0.0 0.0 MAGNOLIA ALLEY 0.0 0.0 E SAN MARNAN AT SOVIA DR 0.0 0.0 $0.00 $0.00 $0.00 TOTAL TOTAL QTY QTY QTY QTY QTY 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 $0.00 $0.00 MAGNOLIA E SAN MARNAN $209,733.33 HAMMOND QTY HYPERION QTY LAFAYETTE QTY OREGON MITCHELL ALLEY AT SOVIA DR TOTAL TOTAL QTY QTY QTY QTY QTY $ 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 5/19/2014 11:38 AM F.Y. 2014 STREET Page - 4 5/19/2014 /1,. 65 '• 11:47 AM ----..._......•• • •....,•,.,,.i --- .,vrv1rcrit,I Nu 059 I I PAY ESTIMATE NO. 2 PAY PERIOD: APRIL 29- MAY 12 20141 DIVISION II - WATER MAIN ITEM DESCRIPTION ASPRO PLAN THIS PERIOD PREVIOUS TOTAL =• 1 Ductile iron water main, 6 -Inch dia. Class UNIT I UNIT$ QTY QTY- OTY QTY TOTAL COST 52 2 Ductlle lron LF i $55 64 660 0 0 0 - water main removal 3 Gate valve and box, 6 Inch dia. LF $11.35 660.0 0 0 0 SO 00 0 - EACH $1 600.00 $0.00 4 Tee, 6 -inch x 6 Inch dia. 2.0 0 0 EACH $404.00 0 $0.00 5 Sleeve 6 -inch dia. 1.0 + + 0® 6 $273 OD 1 0 0 + 6 -inch dia. . 00 fMegaiugs, EACH 7 (Concrete blockin• J $135.00 + $0 80.00 EACH 8 Hydrant assembly I EACH $395.00 + + + 9 removal EACH $ 00 2 0 0 0 0 $0 00 -Ydrant $725 EACH $725.00 1.0 0 0 10 (Reconnect Hydrant Assembly 0 S 0.00 EACH 11 ITem•ora PVC water main LF $2125 702.0 0 + 12 Removal of temporary PVC surface water main connections to ductileEACH iron water main I $1,695.00 1.0 I 0 0 0 50.00 I II 13 3/4" short side water services EACH $1 165 00 TOTAL DIV II - $0.00 14 314" Ion• side water services 5 0 EACH 0 0 0 $ 0 00 LESS 5% RETAINAGE $0.00 15 2" Ian• side water services $1,800 00 8 0 0 0 0 90 00 SUBTOTAL EACH $3,090.00 1.0 0 0 0 16 Drive over .rotection for temporary $0.00 PVC water main so. 00 EACH $785 00 LESS AMOUNT PREV PAID $0.00 1 0 17 Remove inactive pave box and abandon water service line stub in EACH $140.00 I 6.0 0 0 0 $0 00 dace 01 $0.00 AMOUNT DUE THIS ESTIMA7 $0.00 I I 1 I I _ Total estimated amount -Division II I f i I I $0.00 TOTAL BASE BID SECTIONS I I + II + ALTERNATE A DIVISION II SDS TOTAL BASE BID SECTIONS I + II + I I I $87,093.23 ALTERNATE A + DIVISION II LESS 5% RETAINAGE 50.00 SUBTOTAL $87,093.23 LESS AMOUNT PREVIOUSLY PAID $4,354.66 TOTAL BASE BID SECTIONS I + II + ALTERNATE A + DIVISION II LOCAL OPTIONS FUNDS) $82 738.56 $3,856.34 $78,882.23 I TOTAL BASE BID SECTION III LESS 5% RETAINAGE - SDBTOTAL � $122 640.10 LESS AMOUNT PREVIOUSLY PAID $6,132.01 I TOTAL BASE BID SECTION III (SEWER FUNDS) $,506.10 I 31 $31,735.51 $ --- I-- $84,772.59 TOTAL BASE BID SECTION IV LESS 5$ RETAINAGE =- =-- SUBTOTAL --- $0.00 LESS AMOUNT PREVIOUSLY , $0.00 TOTAL BASE BID SECTION V (STORM SEWER BOND FUNDS) 1 1 $0.00 • PPRO' OR,,-; S'I • +l• �WIBIJ 1BIi ARIES DAT I I I 1 IIJ1 i 1 I ',,�-1- �j q 1 IAPPRO1. Li r•'.-" +•• •A. rAE I I I I I Page - 4 5/19/2014 /1,. 65 '• 11:47 AM Prepared by: Pauline C CITY OF WATERLOO PAYMENT VOUCHER May 19, 2014 Vendor Address City & State Invoice Date 05/16/14 Special Instructions: Submitted By Aspro ************************************* Invoice No. 18 Qty/Unit Total Amount Vendor 82 Batch No. Description Keyed By: Engineering Department Grant/Project Code # Contract 832 Est No.17 $49,558.67 F.Y. 2013 Street Reconstruction Program 0.00 Storm Water Fee Funds 57,085.98 Sewer Funds - Storm Sewer Bond Funds - Change Order # 5 Sport Plex 4/24/14 - 5/12/14 $106,644.65 5/19/14 Date Approved By: 9002 A052614 G/L Distribution 205-07-7500-2165 521-07-5300-2162 520-14-5200-2163 411-07-5300-2162 413-08-5150-1396 F.Y. 2013 STREET RE Page - 1 I IV -I. 1 IV V. 83L PAY ESTIMATE NO. 18- PAY PERIOD: APRIL 29 - MAY 12, 2014 BID ITEM DESCRIPTION UNIT ASPRO UNIT ALABAR CHARLES ELEVENTH, W. FOREST HAWTHORNE HILLSIDE LAFAYETTE MAYNARD PARK CAMPBELLALLEY FAIRVIEWALLEY DIVISION I BASE BID - SECTION I $ QTY QTY QTY QTY QTY QTY QTY QTY LANE ROSEBUD UNIV. AVE. FR TOTAL TOTAL 1 CONSTRUCT, MAINTAIN, REMOVE TEMPORARY ACCESS AND RE SY QTY QTY QTY QTY QTY QTY $ 2 MISC. HMA, 3", 1M S 1/2", 60% CR $59.40 0.0 0.0 0.0 0.0 20.0 0.0 0.0 145.0 $8,613.00 3 REMOVE AND REPLACE MISC. 7.5" HMA SY $48.50 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 125.0 0.0 4 REMOVE AND REPLACE MISC. 6" PCC, C-4 SY $101.25 0.0 0.0 0.0 0.0 0.0 0.0 15.9 0.0 0.0 0.0 363.8 0.0 0.0 379.7 $18,415.45 5 REMOVE AND REPLACE MISC. 4" HMA OVER 6" PCC, M 4 SY $80.00 0.0 0.0 0.0 0.0 0.0 0.0 118.1 0.0 0.0 0.0 0.0 95.4 0.0 0.0 213.5 $21,616.88 6 REMOVE AND REPLACE MISC. 4.5" HMA OVER 6" PCC, C-4 SY $130.85 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 7 REMOVE AND REPLACE MISC. 4.5" HMA OVER 7" PCC, M-4 SY $135.75 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 8 REMOVE/REPLACE MISC. SW/ 2" HMA0.0 REMOVE/REPLACEMISC. SEALCOAT SY $135.75 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 9 ACC TON $42.25 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0 0 0.0 0.0 0.0 0.0 $0.00 10 DRIVEWAY APPROACH AND S/W, 6" PCC, C 4 SY $165.00$42 0.00.0 0.0 0.0 0.0 0.0 0.0 30.0 0.0 0.0 0.0 0.0 0.0 0.0 11 DRIVEWAY APPROACH AND S/W, 6" PCC, C-4 SY $44.00 0.0 0.00.0 0.0 51.4 9.9 0.0 609.0 0.0 0.0 0.0$0.00 0.0 0.0 30.0 $7,446.40 12 SIDEWALK, 4" PCC, C-4 SY $43.25 0.0 0.0 597.3 266.7 282.6 0.0 68.5 0.0 28.8 0.0 606.5 0.0 0.0 1,305.6 $57,446.40 13 PEDESTRIAN RAMP, PCC SIDEWALK, 6" PCC, C 4 SY $42.00 0.0 0.0 68.2 26.1 87.3 0.0 135.9 0.0 347.5 188.2 0.0 0.0 0.0 1,750.8 $75,722.10 14 PEDESTRIAN RAMP DETECTABLE WARNING $45.40 0.0 0.0 128.8 0.0 332.0 49.4 0.0 0.0 0.0 10.0 0.0 0.0 708.9 $29,773.80 15 SURFACE MISCELLANEOUS CONCRETE SF CY $34.00 0.0 0.0 188.0 0.0 46.9 88.0 0.0 0.0 228.2 214.0 0.0 35.9 16 CONCRETE PAVEMENT REMOVAL SY $275.00 0.00- 0.00 0.00 0.00 0.00 0.00 0.00 0.0 0.00 58.0 0.0 0.0 0.0 0.0 548.0 $18,632.00 17 ASPHALT PAVEMENT REMOVAL SY $4.25 0.0 0.0 4627.7 1658.0 5149.7 1546.6 11487.3 0.0 0.00 1.84 0.00 0.00 0.00 1.84 18 SIDEWALK AND DRIVEWAY REMOVAL $4.25 0.0 4925.9 0.0 0.0 0.0 0.0 0.0 0.0SY 4.4 2474.1 9508.5 0.0 0.0 36,456.3 $154,93928 19 SIDEWALK REMOVAL SY $4.25 0.0 289.1 665.6 302.1 348.5 122.7 923.11 0.052 6731.0 14,201.8 20 SAW CUT $6.00 _ 0.0 0.0 71.3 14.0 214.8 0.0 604.9 0.0 0.0 $17,857.65 21 GEOGRID LF SY $4.25 0.0 202.5 325.0 50.0 55.9 95.0 0.0 153.0 148.6 402.0 0.0 18.6 22 WOVEN GEOTEXTILE SY $4.50 0.0 0.0 1227.0 0.0 0.0 0.0 0.0 0.0 165.0 27.0 903.5 0.0 0.0 2,323.0 $9,872.75 23 MODIFIED MODIFIED SUBBASE TON $4.50 0.0 0.0 3252.8 0.0 0.0 0.0 0.0 0.0 0.0 3901.4 0.0 12399.3 0.0 0.0 17,527.7 $78,874.65 24 RECYLD ASPHALT PAVING TON $22.00 0.00 0.00 3434.78 961.99 3448.21 11.10 5219.31 0.00 0.0 2616.6 0.0 0.0 0.0 5,869.4 $26,412.30 25 ROADSTONE, 3/4" TON $48.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2905.93 1908.49 7336.36 0.00 0.00 25226.17 $554,975.74 26 DRAIN TILE, 6" LF $48.00 0.00 0.00 2.57 14.47 10.87 0.00 9.42 0.00 0.0 0.0 0.0 0.0 0.0 $0.00 27 DRAIN TILE, 4" LF $9.90 0.0 0.0 1180.0 1204.0 1918.0 0.0 3946.0 0.0 0.00 0.00 8.74 0.00 0.00 46.0.0 07 28 DRAIN TILE STUB, 4" LF $8.45 0.0 0.0 306.0 0.0 25.6 0.0 890.0 0.0 3335.0 1764.0 0.0 0.0 0.0 13,347.0 $132,135.30 29 DRAIN TILE TAP AND COLLAR $19.40 $200.00 0.0 0.0 110.0 95.0 160.0 0.0 140.0 143.0 0.0 5217.0 0.0 0.0 6,581.0 $55,609.45 30 RF -19C, INLET OUTLET DETAIL (RODENT GUARD)EACH EACH 0.0 0.0 0.0 0.0 7.0 0.00.0 1.0 0.0 0.0 119.0 135.0 0.0 0.0 759.01 $14,724.60 31 CONVERT WATER VALVE MANHOLE TO ROADBOX EACH $105.00 o.p 0.0- 4.0 4.0 3.0 34.0 0.0 3.0 2.0 6.0 0.0 0.0 $3,800.00 32 WATER SERVICE CORPORATION, 3/4" EACH $510.00 0.0 0.0 2.0 1.0 3.0 1.0 1.0 4.0 0.0 17.0 10.0 9.0 0.0 0.0 78.0 33 WATER SERVICE CURB STOP, 3/4" EACH $49.00 0.0 0.0 0.0 0.0 0.0 0.0 3.0 0.0$8,190.00 1.0 0.0 0.0 0.0 12.02.p $6,120.00 34 WATER SERVICE PAVE BOX, 3/4" EACH $150.00 0.0 0.0 0.0 2.0 1.0 0.0 7.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 $147.00 35 COPPER WATER SERVICE, 3/4" LF $150.00 0.0 0.0 0.0 2.0 1.0 0.0 7.0 p p 0.0 0.0 0.0 0.0 0.0 10.0 $1,500.00 36 37 WATER SERVICE CORPORATION, 1" WATER SERVICE CURB STOP, 1" EACH $21.95 0.00.0 0.0 0.0 30.0 20.0 0.0 115.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 10.0 165.0 $3,621.75 EACH $52.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 38 WATER SERVICE PAVE BOX, 1" EACH $200.00 _ 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 39 COPPER WATER SERVICE, 1" $200.00 0.0 D 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0 0 40 WATER SERVICE KILL LF EACH $23.50 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 41 WATER SERVICE TAP, 3/4" OR 1"1.0 EACH $375.00 0.0 0.0 0.0 0.0 0.0 18.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 42 LOWER WATER SERVICE, 3/4" OR 1" EACH $110.00 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 1.0 0.0 0.0$0.00 0.0 20.01 $7,500.00 43 6001 UNDERGROUND INVESTIGATION -WATER RENEW WATER SERVICE - 627 BALTIMORE ST. EACH LS $750.00 $325.00 0.0 0.0 0.0 0.0 0.00.0 0.0 1.0 0.0 0.0 12.0 0.0 0.0 4.0 4.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 4.0 $11 $110.00 $3,000.00 44 TOPSOIL,OSEED 4" $4,950.00 0.0 0.0 0.0 0.0 1.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 18.0 $5,850.00 45 SY $16.75 0.0 p p 256.9 143.5 744.5 0.0 0.0 949.5 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $4,950.00 46 TO PSOIL REMOVAL FROM PARKING, EARTHWORK SY SY $3.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1576.4 553.8 820.0 0.0 0.0 5,044.6 $84,497.05 47 CONSTRUCTION SURVEY LS $10.40 $58,000.00 0.0 0.0 0.0 0.0 0.0 0.0 1426.9 0.0 0.0 6030.2 0.0 0.0 0.0 0.0 60 48 TRAFFIC 49 DETOUR CONTROL ROUTE - W. 11th ST. LS $55,000.00 0.0000 0.0300 0.0770 0.0410 0.0950 0.0300 0.1980 0.0000 0.0 0.0 0.0680 0.0 0.0900 0.0 0.0230 0.0 0.0180 1,426.9 0.8370 $14,839.76 $48,546.001 0.0000 0.0500 0.1000 0.0400 0.0500 0.0250 0.2100 0.1670 50 DETOUR ROUTE - LAFAYETTE ST. LS LS $3,000.00 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0000 0.0 0.2000 0.0500 0.1500 0.0000 0.0000 0.8750 $ 51 DETOUR 52 PAINTED 53 PAVEMENT ROUTE - PARK LANE PAVEMENT MARKING, WATER BASED MARKING, SYMBOL OR LEGEND LS STA1.0 $3,000.00 $1,500.00 $50.00 0.00 0.0 0.00 0.0 0.00 0.00 0.0 0.00 0.00 1.00 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 1.0 $3,000.00 0.000. 0.000. 0.0 0.000. 0.000. 0.0 0.000. 0.0 0.000. 0.0 66.825 0.0 0.0 0.0 0.0 0.00 0.0 1.00 1.0 $3,000.00 $3,502.75 53A CLEARING 53B ROLLED AND GRUBBING EACH UNITS EROSION CONTROL PRODUCT S.Y. $260.00 $50.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0$3,502.75 0.000. 0.00 0.000. 3.230 0.000. 0.000. 70.055 12.0 0.0 0.0 0.0 1.0 $4'0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 146.5 67.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 13.0 146.5 67.0 $3,380.00 $7,325.00 $268.00 TOTAL BASE BID - DIVISION I SECTION I $1,636,165.66 Page - 1 F.Y. 2013'STREET RECONSTRUCTION PROGRAM - CONTRACT NO. 832 PAY ESTIMATE NO. 18- PAY PERIOD: APRIL 29 - MAY 12, 2014 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 DIVISION I BASE BID - SECTION II STORM SEWER, 2000D, 30" STORM SEWER, 2000D, 24" STORM SEWER, 2000D, 21" STORM SEWER, 2000D, 18" STORM SEWER, 2000D, 15" STORM SEWER, 2000D, 12" UNIT ASPRO STORM SEWER, 2000D, 36" x 23" ARCH STORM SEWER, TRUSS, 8" STORM MANHOLE, TYPE A, 48" STORM MANHOLE, TYPE A, 72" SW -402 RECTANGULAR STORM MANHOLE SW -402 RECTANGULAR STORM MANHOLE, MODIFIED SW -507 SINGLE OPEN -THROAT CURB INTAKE, SMALL BOX SW -509 DOUBLE OPEN -THROAT CURB INTAKE, SMALL BOX SW -512 CIRCULAR AREA INTAKE CASE 1, WITH SW -604 TYPE 9 RCB, PRECAST, 7' X 3' RCB, PRECAST, 7' X 4' LF LF LF LF LF LF LF LF UNIT $ EACH EACH EACH EACH EACH EACH EACH WING WALL CUT OUT FOR 7'X4' RCB STORM MANHOLE ACCESS INTO RCB REMOVE EXISTING STRUCTURE REMOVE STORM SEWER PIPE LESS THAN 36" REMOVE STORM SEWER PIPE, 42" TYPE E -1-C INLET LF LF LS ALABAR $67.05 $54.55 $49.70 $40.70 $36.65 $35.15 $86.75 $36.05 $3,595.00 $6,500.00 $4,500.00 $4,500.00 $3,575.00 $4,500.00 $1,900.00 EACH EACH 77 TYPE E -2-C INLET 78 79 80 81 82 83 84 85 86 87 TYPE E -1-C INLET, USE EXISTING CASTING TYPE E -2-C INLET, USE EXISTING CASTING REM/REPL INLET BOXOUT, E -1-C REM/REPL INLET BOXOUT & TOP, MODIFIED E -1-C REM/REPL INSERT AND TOP, RA -3 REM/REPL INSERT AND TOP, K-1 REM/REPL INSERT AND TOP, K-2 REM/REPL INSERT AND TOP, K-3 TAP AND COLLAR STRUCTURE OR PIPE 88 89 2001 INSULATE EXISTING COPPER WATER SERVICE SLOPE PROTECTION, PCC, 6" LF LF $439.00 $492.00 $5,000.00 $1,675.00 $525.00 EACH EACH EACH EACH EACH EACH EACH EACH EACH EACH EACH EACH STORM WATER PROTECTION FOR STRUCTURES LOWER 6" WATER MAIN SY $9.00 $20.00 $2,200.00 $3,095.00 $1,800.00 $2,895.00 $1,006.00 $2,950.00 $2,450.00 $2,875.00 $3,225.00 $3,600.00 $1,275.00 $200.00 EACH EACH $59.00 $332.88 $4,838.35 On' CHARLES ELEVENTH, W. FOREST W HATHORNE 0.0 0.0 0.0 0.0 0.0 QTY QTY QTY CITY HILLSII QTY 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 118.0 5.0 0.0 0.0 18.0 47.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 24.0 0.0 142.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 4.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 4.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 3.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 0.0 2.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 4.0 0.0 0.0 0.0 0.0 0.0 0 0 0 0 0 0 0 0. 0. 0. 0. 0. 0. 0. 0. 0. TOTAL BASE BID - DIVISION I SECTION II BID ITEM DESCRIPTION 90 91 92 93 94 95 96 97 98 98A 99 99A 100 101 102 103 1001 1002 1003 1004 3001 DIVISION I BASE BID - SECTION III UNIT ASPRO RECONSTRUCT SANITARY SEWER, 36" RECONSTRUCT SANITARY SEWER, 30" RECONSTRUCT SANITARY SEWER, 15" RECONSTRUCT SANITARY SEWER, 12" RECONSTRUCT SANITARY SEWER, 10" RECONSTRUCT SANITARY SEWER, 8" REMOVE AND REPLACE SANITARY SEWER, 8" SANITARY SEWER SERVICE, 6" STANDARD SANITARY MANHOLE, 48" STANDARD SANITARY DROP MANHOLE, 48" STANDARD SANITARY DROP MANHOLE, 60" STANDARD SANITARY MANHOLE, 60" REMOVE EXISTING STRUCTURE, SANITARY MANHOLE TRACE SANITARY SEWER SERVICE DYE TEST INVESTIGATION UNDERGROUND INVESTIGATION -SANITARY SANITARY SEWER SERVICE, 8", C-900, W/ COLLAR REMOVAL SANITARY SEWER SERVICE, 8", C-900 SLEEVE SANITARY SEWER SERVICE, 4", SDR 23.5, RELOCATE TEMPORARY SANITARY STORM CONNECTION LOWER EXISTING 8" SANITARY SEWER MAIN TOTAL BASE BID - DIVISION I SECTION III LF LF LF LF LF LF LF LF UNIT $ ALABAR CHARLES ELEVENTH, W. FOREST HAWTHORNE $165.00 $150.00 EACH EACH EACH EACH EACH EACH EACH EACH EACH EACH EACH EACH $78.00 $69.00 $65.00 $55.00 $65.00 $44.50 $4,350.00 $4,550.00 $6,300.00 $5,825.00 $650.00 $400.00 $175.00 $410.00 $2,871.00 QTY 0.0 0.0 0.0 0.0 0.0 0.0 0.0 QTY QTY QTY QTY 41.0 0.0 0.0 385.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1396.5 0.0 0.0 0.0 0.0 0.0 459.0 0.0 0.0 0.0 710.0 647.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 61.0 0.0 660.5 4.0 269.0 2.0 929.0 3.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 1.0 0.0 0.0 0.0 5.0 0.0 1.0 0.0 0.0 2.0 0.0 1.0 0.0 0.0 3.0 4.0 5.0 1.0 0.0 0.0 0.0 0.0 $176.00 $701.80 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 EACH $2,589.87 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 HILLSIDE QTY 0. 0. O. 0. 23. 487. 0. 93. 2. 1. 0. 0. 1.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0 0 0 0 0 0 0 0 0 0 CAMPBELL IE LAFAYETTE MAYNARD PARK LANE ROSEBUD UNIV. AVE. FR ALLEY FAIRVIEW QTY QTY OTY OTY QTY ALLEY TOTAL TOTAL 0.0 343.0 0.0 0.0 0.0 OTY QTY f_ QTY $ 0.0 242.0 0.0 0.0 0.0 0.0 ox 0.0 343.0 $22,998.15 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 242.0 $13,201.10 D.0 515.0 0.0 0.0 36.0 0.0 0.0 0.0 0.0 $0.00 0.0 0.0 35.0 115.5 23.0 252.0 8.5 14.0 0.0 0.0 0.0 0.0 674.0 371.0 $27,431.80 $13,597.15 ).0 239.5 ).0 628.0 ).0 621.0 0.0 0.0 0.0 0.0 0.0 0.0 1,175.5 $41,318.83 ).0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 621.0 $53,871.75 ).0 3.0 0.0 0.0 1.0 0.0 0.0 0.0 $0.00 1.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 9.0 $32,355.00 1.0 4.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $6,500.00 1.0 3.0 0.0 0.0 2.0 _ 0.0 0.0 8.0 $36,000.00 1.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 3.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 5.0 3.0 $22,500.00 $10,725.00 0.0 0.0 3.0 0.0 0.0 0.0 0.0 0.0 $0.00 1.0 0.0 0.0 1567.0 0.0 0.0 0.0 0.0 0.0 3.0 $5,700.00 1.0 0.0 0.0 661.0 0.0 0.0 0.0 1,567.0 $687,913.00 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 661.0 $325,212.00 .0 0.0 0.0 7.0 0.0 0.0 0.0 1.0 $5,000.00 .0 10.0 0.0 6.0 7.0 0.0 0.0 0.0 7.0 $11,725.00 .0 0.0 0.0 0.0 0.0 3.0 0.0 0.0 31.0 $16,275.00 .0 0.0 0.0 80.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 .0 17.0 0.0 0.0 1.0 0.0 _ 0.0 80.0 $1,600.00 .0 1.0 0.0 3.0 3.0 2.0 3.0 0.0 0.0 22.0 $48,400.00 .0 0.0 0.0 0.0 0.0 0.0 0.0 14.0 $43,330.00 0 1.0 0.0 4.0 0.0 0.0 0.0 0.0 0.0 $0.00 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 5.0 $14,475.00 0 0.0 0.0 0.0 0.0 3.0 0.0 0.0 4.0 $4,024.00 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 0 0.0 0.0 0.0 0.0 2.0 0.0 0.0 0.0 2.0 $4,900.00 0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 $5,750.00 0.0 0.0 0.0 1.0 $3,225.00 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $3,600.00 0 0.0 0.0 3.0 0.0 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 $3,825.00 0 0.0 0.0 24.5 0.0 0.0 0.0 0.0 0.0 $0.00 0 26.0 0.0 7.0 3.0 0.0 0.0 0.0 24.5 $1,445.50 0 0.0 0.0 1.0 0.0 6.0 0.0 0.0 48.0 $15,978.24 0.0 0.0 0.0 1.0 $4,838.35 $1,487,714.87 LAFAYETTE MAYNARD PARK LANE ROSEBUD UNIV. AVE. CAMPBELL FAIRVIEW QTY QTY QTY QT Y FR ALLEY ALLEY TOTAL TOTAL QTY QTY QTY QTY $ 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 41.0 $6,765.00 0 78.0 0.0 0.0 0.0 0.0 0.0 0.0 78.0 $11,700.00 446.0 0.0 0.0 0.0 0.0 0.0 0.0 446.0 $34,788.00 474.0 0.0 0.0 0.0 0.0 0.0 0.0 1,569.0 $108,261.00 763.5 0.0 0.0 39.0 0.0 0.0 0.0 1,472.5 $95,712.50 580.5 0.0 0.0 784.0 0.0 0.0 29.0 0.0 0.0 0.0 0.0 3,707.0 $203,885.00 0.0 0.0 0.0 29.0 $1,885.00 943.0 0.0 137.0 466.5 0.0 0.0 0.0 3,559.0 $158,375.50 7.0 0.0 0.0 3.0 0.0 0.0 0.0 21.0 $91,350.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 $9,100.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $6,300.00 1.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $5,825.00 10.0 0.0 0.0 3.0 0.0 0.0 0.0 25.0 $16,250.00 2.0 0.0 0.0 0.0 0.0 0.0 0.0 7.0 $2,800.00 5.0 0.0 2.0 2.0 0.0 0.0 0.0 18.0 $3,150.00 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 . 0.0 0.0 0.0 0.0 0.0 1.0 1.0 $410.00 $2,871.00 0.0 0.0 7.0 0.0 0.0 0.0 0.0 7.0 $1,232.00 0.0 1.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 1.0 $1,328.63 $701.80 0.0 0.0 2.0 0.0 0.0 0.0 0.0 2.0 $5,179.79 $767,870.17 F.Y. 2013 STREET RECONSTRUCTION PROGRAM - CONTRACT NO. 832 PAY ESTIMATE NO. 18- PAY PERIOD: APRIL 29 - MAY 12, 2014 DIVISION I BASE BID - SECTION IV - STORM SEWER IN ALLEYS 104 SAWING 105 SIDEWALK AND DRIVEWAY REMOVAL 106 REMOVE AND REPLACE MISC. 3" HMA OVER 6" PCC, M-4 107 ALLEY OR DRIVEWAY APPROACH AND S/W, 6" PCC, C-4 108 STORM MANHOLE, TYPE A, 48" 109 SW -511 RECTANGULAR AREA INTAKE 110 STORM SEWER, 2000D, 12" 111 EXCAVATION/GRADING 112 RECYLED ASPHALT PAVING 113 TRAFFIC CONTROL TOTAL BASE BID - DIVISION I SECTION IV UNIT LF SY SY SY EACH EACH LF SY TON LS ASPRO UNIT $ $4.25 $6.00 $125.00 $90.00 $3,595.00 $2 500.00 $35.95 $8.00 $48.00 $1,500.00 ALABAR QTY 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 CHARLES QTY 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 ELEVENTH, W. QTY FOREST QTY W HATHORNE QTY HILLSIDETY Q LAFAYETTE QTY MAYNARD PARK 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 QTY 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 QTY TOTAL BASE BID BID ITEM DESCRIPTION ALTERNATE A 1A 2A 3A 4A 5A 6A 7A 8A 9A 10A 11A 12A 13A 14A ITEM 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 2", HMA 1M S 1/2", 60% CR 2 1/2", HMA 1M 13/4", 60% CR 3", HMA 1M B 3/4", 60% CR 2", HMA 3M S 1/2", 75% CR 4", HMA 3M I 3/4", 75% CR 5 1/2", HMA 3M 13/4", 75% CR 3", HMA 3M B 3/4", 75% CR CURB AND GUTTER, PCC, C-4, 24" WIDE, 7 1/2" THICK CURB AND GUTTER, PCC, C-4, 24" WIDE, 9" THICK CURB AND GUTTER, PCC, C-4, 24" WIDE, 10.5" THICK COLD WEATHER CONCRETE PROTECTION LINSEED OIL TREATMENT PAVEMENT SAMPLES AND TESTING EXCAVATION TOTAL ALTERNATE A DIVISION II- WATER MAIN DESCRIPTION AWWA Standard C909 PVC, 6 inch dia Ductile iron water main, 6 -inch dia., Class 52 Ductile iron water main removal Tap in sleeve, valve and box, 6 on 6 inch dia. Ta • pin • sleeve, valve and box, 12 on 6 inch dia. Gate valve and box, 6 -inch dia. Gate valve and box, 4 -inch dia. Cross, 6 inch x 6 inch dia. UNIT ASPRO UNIT $ ALABAR QTY CHARLES QTY ELEVENTH, W QTY FOREST QTY W HATHORNE QTY HILLSIDE QTY LAFAYETTETY Q MAYNARD QTY PARK LA QTY Tee, 6 -inch X 6 -inch dia. Bend, 6 -inch die., an de•ree Sleeve, 6 -inch dia. Reducer, 8 inch x 4 inch dia Me • alu • s, 6 -inch dia. Ca• or Plus, 6 -inch dia. Install and remove •lu• with 2 inch co •. for flushin Concrete blockin Hydrant removal H drant assembly Tern • .ra PVC water main Removal of tern orary PVC surface water main connections to ductile iron water main 3/4" Short side water service 3/4" Long side water service 1" Short side water service 1" Long side water service 1 1/2" Short side water service Traffic control-Ansborou • h at Univ Av. Fr. Rd. Pavement Rem. And Re•I.-Ansborou•h at Univ. Av. Fr. Rd. Traffic control -Wisner and W. 6th Pavement Rem. And Re.l -Wisner and W. 6th H droseed- Wisner, W. 6th, Loretta and Easle er1 As •halt Paving TOTAL DIVISION II SY SY SY SY SY SY SY LF LF LF SY SY LS CY UNIT L.F. L.F. L.F. EACH EACH $10.70 $11.50 $13.55 $10.75 $18.95 $25.85 $13.60 $12.75 $14.25 $15.50 $3.60 $4.00 $3,500.00 $10.50 00 00 0.0 00 00 0.0 0.0 0.0 0.0 00 00 0.0 00 0.0 0.0 0.0 0.0 00 0.0 0.0 0.0 0.00 0.0 0.0 0.0 0.0 0.00 0.0 00 0.0 0.0 3906 0 0.0 3906.0 3906.0 0.0 0.0 2813.0 484.7 273.8 0.10 1034.0 1392.7 1392.7 1397.2 0.0 0.0 0.0 0.0 1177.0 0.0 4532.0 4532.0 4532.0 0.0 0.0 0.0 0.0 2721.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 605.8 0.0 0.0 317.2 0.0 0.0 0.0 0.0 8946.4 0.0 8946.4 8946.4 0.0 0.0 4286.0 261.6 0.04 855.5 185.8 0.0 0.05 0.00 1260.1 0.0 333.3 70.2 0.16 3252.9 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.00 576 576 0.0 CAMPBELL FAIRVIEW NE ROSEBUD UNIV. AVE. FR ALLEY ALLEY TOTAL QTY 0.0 0.0 QTY 0.0 QTY 38.6 QTY 0.0 QTY 38.6 $164.05 0.0 0.0 0.0 39.8 0.0 39.8 $238.80 0.0 0.0 0.0 21.3 0.0 21.3 $2,662.50 0.0 0.0 0.0 0.0 0.0 0.0 35.0 1.0 0.0 0.0 35.0 1.0 $3,150.00 $3,595.00 0.0 0.0 0.0 0.0 0.0 1.0 183.0 137.6 1.0 128.0 130.0 2.0 311.0 267.6 $5,000.00 $11,180.45 $2,140.80 0.0 0.0 0.0 0.0 0.0 0.0 0.0 39.66 7.77 47.43 $2,276.64 0.0 0.0 0.0 0.5 0.5 1.0 $1,500.00 $31,908.24 CAMPBELL FAIRVIEW $3,923,658.93 IE ROSEBUD UNIV. AVE. FR ALLEY ALLEY TOTAL TOTAL QTY QTY QTY QTY QTY $ ).0 2065.3 0.0 0.0 0.0 7,990.0 . $85,493.00 1.0 2065.3 0.0 0.0 0.0 7,990.0 $91,885.00 2065.3 0.0 0.0 0.0 7,994.5 $108,325.48 1.7 0.0 8348.2 0.0 0.0 26,961.3 $289,833.98 1.7 0.0 8348.2 0.0 0.0 14,108.9 $267,363.66 1.0 0.0 .7 0.0 0.0 8348.2 0.0 0.0 0.0 12,852.4 $332,234.54 0 1778.0 0.0 0.0 0.0 0.0 26,961.3 5,676.0 $366,673.68 $72,369.00 .0 0.0 .0 0.0 4480.5 0.0 0.0 0.0 0.0 7,212.5 $102,778.13 0.0 66.3 0.0 0.0 7,099.0 2,208.5 $110,034.50 $7,950.60 .2 0.0 .3 0.0 0.0 0.0 !0 0.05 0.15 0.00 0.0 1,266.7 $5,066.80 .5 937.1 3149.8 0.0 0.00 0.75 $2,625.00 0.0 13,277.9 $139,417.95 $1,982,051.30 $83,805.00 $4,190.25 $79,614.75 $79,614.75 $0.00 5760 2732 0 401 475 0. 0.0 2788 ASPRO QTY QTY TOTAL UNIT $ THIS EST PREVIOUS QTY TO DATE TOTAL COST $42.50 $52.50 $11.00 $3,695.00 $3,895.00 EACH $1 555.00 EACH EACH EACH EACH EACH EACH EACH EACH EACH EACH EACH EACH L.F. EACH EACH EACH EACH EACH EACH LS SY LS SY SY TON $1,370.00 $500.00 $360.00 $230.00 $250.00 $300.00 $130.00 $180.00 $575.00 $355.00 $700.00 $4,795.00 $20.65 $1,545.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 378.0 550.0 140.0 2.0 378.0 $16,065.00 550.0 $28,875.00 140.0 $1,540.00 2.0 $7,390.00 1.0 1.0 $3,895.00 0.0 0.0 $0.00 00 0.0 $0.00 0.0 0.0 0.0 0.0 $0.00 1.0 1.0 $360.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 10.0 2.0 0.0 13.0 0.0 0.0 9.0 0.0 1.0 0.0 10.0 $2,300.00 2.0 0.0 $500.00 $0.00 13.0 $1,690.00 0.0 0.0 $0.00 $0.00 9.0 $3,195.00 0.0 $0.00 1.0 $4,795.00 0.0 $0.00 0.0 0.0 0.0 $0.00 $1,150.00 $1,750.00 $1,500.00 $2,250.00 $2,000.00 $2,500.00 $100.00 $1,000.00 $100.00 $3.00 $48.00 0.0 0.0 0.0 0.0 0.0 2.0 2.0 $2,300.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 $0.00 $0.00 $0.00 0.0 0.0 0.0 0.0 0.0 0.0 1.0 1.0 $2,500.00 79.0 0.5 0.0 0.0 0.0 79.0 $7,900.00 0.5 0.0 0.0 0.0 $500.00 $0.00 TOTAL DIVISION II LESS 5% RETAINAGE SUBTOTAL $0.00 $0.00 $83,805.00 LESS AMOUNT PREVIOUSLY PAID AMOUNT DUE THIS ESTIMATE r. r. zul a 0 i ncc 1 annum i Ruu I ION PROGRAM — CONTRACT NO. 832 PAY ESTIMATE NO. 18- PAY PERIOD: APRIL 29 - MAY 12, 2014 DIVISION I TOTAL BASE BID SECTIONS I AND II + ALTERNATE A DIVISION II (WATER MAIN) $5,105,931.82 DIVISION I TOTAL BASE BID SECTIONS I AND II + ALTERNATE A + DIVISION II $83 $83,805.00 LESS BID ITEMS 69-72 (STORM WATER FEE UP TO $500,000.00) $5,189,736.82 SUBTOTAL $500,000.00 LESS 5% RETAINAGE ON BASE BID SECTIONS I AND II + ALTERNATE A----- SUBTOTAL I ��-- $4,234,486.84 LESS AMOUNT PREVIOUSLY PAID $234,486.84 AMOUNT DUE THIS ESTIMATE FROM LOCAL OPTION FUNDS ---- $4,455,249.98 DIVISION I SECTION II BID ITEMS 69-72 (STORM WATER FEE $4,405,691.31 $49,558.67 UP TO $500,000) LESS 5% RETAINAGE ON BID ITEMS 69-72 UP TO $25 000.00 SUBTOTAL UP TO $475,000.00 $500 000.00 $25,000.00 LESS AMOUNT PREVIOUSLY PAID -- -- $475,000.00 AMOUNT DUE THIS ESTIMATE FROM STORM WATER FEE FUNDS $475,000.00 DIVISION I SECTION III $0.00 LESS 5% RETAINAGE SUBTOTAL $767,870.17 'LESS AMOUNT $38,393.51 PREVIOUSLY PAID ;AMOUNT DUE THIS ESTIMATE FROM SEWER FUNDS $729,476.66 $672,390.69 IDIVISION 1 SECTION IV $57,085.96 5% RETAINAGE ILESS SUBTOTAL $31 908.24 BLESS AMOUNT PREVIOUSLY PAID $1,595.41 'AMOUNT DUE THIS ESTIMATE FROM STORM SEWER BOND FUNDS $30,312.83 $30,312.83 CHANGE ORDER NO.5 - SPORTS PLEX ASPRO $0.00 5001 !CONCRETE PAVING REMOVAL UNIT SY UNIT $ $4.25 QTY 1268,40 COST $5,390.70 5002 i SIDEWALK REMOVAL SY $4.25 66.40 $282.20 5003 SAW CUT LF $4.25 90.00 $382.50 — 5004 REMOVE EXISTING STRUCTURE I TOTAL CHANGE ORDER NO.5 EACH $528.00 2.0 $1,056.00 !AMOUNT DUE THIS ESTIMATE FROM BOND FUNDS $7,111.40 (NO RETAINAGE $0.00 r ifF s , t f 1 '_nr�C��i/ Yiy''_.+� a : Tom. : .P- NC. ES DATE IAPPRROVED .1... ?Ir4 APPRO f Y: CITY. r• O � 0 0 Tib Page -4 Prepared by Pauline Closson CITY OF WATERLOO 9002 PAYMENT VOUCHER A052614 May 16, 2014 Vendor Address City & State Cramer & Associates Invoice Date Invoice # Qty/Unit Batch No. Vendor: 5419 Keyed By: Department: Engineering Grant/Project Code# Amount Description GL Distribution 5/13/14 Est # 3 $ 196,681.35 F.Y. 2014 Bridge Deck Repair & Overlay 205-07-7830-2161 Est # 3 4/29 - 5/12/14 Special Instructions: Submitted y Total $ 196,681.35 05/16/14 Date Approved E Date An Equal Opportunity/Affirmative Action Employer 5/12/2014 1 of 2 777EST03.xlsx F.Y 2014 BRIDGE DECK REPAIR AND OVERLAY CONTRACT NO. 777 PAY ESTIMATE NO. 3 PAY PERIOD: April 29 - May 12, 2014 TOTAL CRAMER QTY THIS QTY QTY COST ITEM NO. DESCRIPTION UNIT PLAN QTY UNIT COST EST PREVIOUS TOTAL TOTAL 1 REMOVALS LS 1 $72,000.00 0 0.0 0.0 $0.00 2 STRUCTURAL CONCRETE, MISCELLANEOUS CY 25.5 $1,900.00 0 0.0 0.0 $0.00 3 REINFORCING STEEL, EPDXY COATED LB 450 $2.00 0 0.0 0.0 $0.00 4 DECK REPAIR, CLASS A SY 905 $170.00 534.6 217.7 752.3 $127,891.00 5 DECK REPAIR, CLASS B SY 90.5 $300.00 0.3 0.0 0.3 $90.00 6 STEEL EXTRUSION JOINT WITH NEOPRENE LF 312 $140.00 0 0.0 0.0 $0.00 7 NEOPRENE GLAND INSTALLATION AND TESTING LF 312 $35.00 0 0.0 0.0 $0.00 8 CONCRETE REPAIR SF 309 $115.00 0 88.8 88.8 $10,212.00 9 FURNISH TEMPORARY BARRIER RAIL LF 2450 $4.50 0 2256.0 2256.0 $10,152.00 10 INSTALL TEMPORARY BARRIER RAIL LF 4900 $2.50 754 2256.0 3010.0 $7,525.00 11 TEMPORARY CRASH CUSHION, FURNISH AND INSTALL EACH 6 $900.00 1 3.0 4.0 $3,600.00 12 BRIDGE APPROACH, RK -25 SY 1303.4 $190.00 0 0.0 0.0 $0.00 13 STANDARD NON REINFORCED PAVING, PCC, 7 INCH, C-4 SY 30 $100.00 0 0.0 0.0 $0.00 14 LONGITUDINAL GROOVING IN CONCRETE SY 7747.7 $1.50 0 0.0 0.0 $0.00 15 REMOVAL OF PAVEMENT SY 1333.4 $15.00 0 0.0 0.0 $0.00 16 BARRIER RAIL, RE -46 LF 50 $160.00 0 0.0 0.0 $0.00 17 SIDEWALK REMOVAL SY 77 $2.00 0 0.0 0.0 $0.00 18 SIDEWALK, PCC, 6 INCH SY 77 $50.00 0 0.0 0.0 $0.00 19 DETECTABLE WARNING SURFACE SF 24 $70.00 0 0.0 0.0 $0.00 20 BRIDGE RAIL REPAIR - CONGER STREET BRIDGES LS 1 $11,000.00 0 0.0 0.0 $0.00 21 RESET RAIL POST AND STRAIGHTEN RAIL LS 1 $5,000.00 0 1.0 1.0 $5,000.00 22 PAVEMENT MARKINGS STA 35 $110.00 0 0.0 0.0 $0.00 23 MOBILIZATION LS 1 $110,000.00 0.5 0.5 1 $110,000.00 24 TRAFFIC CONTROL LS 1 $25,000.00 0.1 0.5 0.6 $15,000.00 1001 REMOVE AND REPLACE MEDIAN, 8"PCC, M-4 SY 75 $140.00 0 75.0 75.0 $10,500.00 1002 TRAFFIC CONTROL - MEDIAN CROSSOVER LS 1 $2,007.50 0 1.0 1.0 $2,007.50 1003 PAVEMENT MARKINGS REMOVED _ STA 12.5 $99.00 0 12.5 12.5 $1,237.50 TOTAL BASE BID $303,215.00 5/12/2014 1 of 2 777EST03.xlsx 5/12/2014 2 of 2 777EST03.xlsx F.Y 2014 BRIDGE DECK REPAIR AND OVERLAY CONTRACT NO. 777 PAY ESTIMATE NO. 3 PAY PERIOD: April 29 - May 12, 2014 TOTAL CRAMER QTY THIS QTY QTY COST ITEM NO. DESCRIPTION UNIT PLAN QTY UNIT COST EST PREVIOUS TOTAL TOTAL ALTERNATE A OPTION 2 25.2 DECK OVERLAY (CLASS HPC -0 PCC) SY 7090.4 $40.00 1394.4 0.0 1394.4 $55,776.00 26.2 BRIDGE APPROACH OVERLAY (CLASS HPC -0 PCC) SY 190.1 $40.00 0 0.0 0.0 $0.00 TOTAL ALTERNATE A $55,776.00 TOTAL BASE + ALTERNATE A OPTION 2 $358,991.00 LESS 5% RETAINAGE $17,949.55 SUBTOTAL $341,041.45 LESS AMOUNT PREVIOUSLY PAID $144,360.10 AMOUNT DUE THIS ESTIMATE $196,681.35 APPROVED BY: ORIGINAL CONTRACT AMT $1,163,182.55 COMPLETE 30.9 NOTE: CONTRACTOR HAS WAIVED REVIEW OF PARTIAL PAYMENTS UNTIL FINAL ESTIMATE RAM & ASSOCIATES DATE f3 47 2.0ey CTY OF ATERLOO DATE 5/12/2014 2 of 2 777EST03.xlsx May 19, 2014 CITY OF WATERLOO A062705 PAYMENT VOUCHER Vendor Iowa Erosion Control Inc., Engineering Department Address Grant/Project Code # City & State ************************************* Batch No. Keyed By: Invoice Date Invoice No. Qty/Unit Amount Description G/L Distribution 05/19/14 1 $22,370.93 Contract 827 Est # 1 W Airline Highway 205-07-7500-2165 Highway Rehabilitation 5/7 thru 5/12/14 Total $22,370.93 Special Instructions: ,(LCJ 21,11 5/19/14 Submitted By Date Approved By: Date An Equal Opportunity/Affirmative Action Employer 5/19/2014 7EST01,xlsx F.Y. 2014 WEST AIRLINE HIGHWAY REHABILITATION CONTRACT NO. 827 IOWA EROSION CONTROL, INC. PAY ESTIMATE NO. 1 PERIOD: MAY 7-12, 2014 BID BASE BID PLAN IEC QTY THIS QTY PREV QTY IA EROSION CONTROL ITEM DESCRIPTION UNIT QTY UNIT$ ESTIMATE ESTIMATE TO DATE TOTAL 1 FULL DEPTH PATCH, 10" PCC SY 534.8 $110.25 0.0 0.0 0.0 $0.00 2 SLAB REPLACEMENT, 10" PCC SY 2,489.0 $95.55 0.0 0.0 0.0 $0.00 3 FULL DEPTH PATCH, BY COUNT EACH 89.0 $141.75 0.0 0.0 0.0 $0.00 4 SLAB REPLACEMENT, BY COUNT EACH 82.0 $141.75 0.0 0.0 0.0 $0.00 5 PAVEMENT, 9" PCC, SLIP FORM W/ CD JTS SY 1,184.4 $47.25 0.0 0.0 0.0 $0.00 6 PAVEMENT REMOVAL, FULL WIDTH SY 1,184.4 $7.75 1,611.4 0.0 1,611.4 $12,488.35 7 CRACK AND JOINT CLEANING AND FILLING (PCC PAVEMENT) MILE 3.84 $21,770.00 0.0 0.0 0.0 $0.00 8 SEALER MATERIAL (PCC PAVEMENT) LB 16,700.0 $2.00 0.0 0.0 0.0 $0.00 9 PAVEMENT SURFACE REPAIR (GRINDING LIMESTONE) SY 55,233.0 $4.00 0.0 0.0 0.0 $0.00 10 PAINTED PAVEMENT MARKINGS STA 769.80 $10.50 0.0 0.0 0.0 $0.00 11 PAINTED SYMBOLS AND LEGENDS EA 8.0 $125.00 0.0 0.0 0.0 $0.00 12 MOBILIZATION LS 1.0 $20,600.00 0.1 0.0 0.1 $2,060.00 13 FLAGGER DAY 100.0 $335.00 0.0 0.0 0.0 $0.00 14 PILOT CAR DAY 10.0 $500.00 0.0 0.0 0.0 $0.00 15 TRAFFIC CONTROL LS 1.0 $4,000.00 1.0 0.0 1.0 $4,000.00 1001 REMOVE EXISTING PAVING - WIDENING AND PATCH LS 1.0 $5,000.00 1.0 0.0 1.0 $5,000.00 1002 MODIFIED SUBBASE TON 300.0 $26.40 319.64 0.00 319.64 $8,438.50 1003 REMOVE EXISTING DRIVEWAY SY $9.00 43.6 0.0 43.6 $392.40 1004 DRIVEWAY APPROACH, 6" PCC SY 0.0 0.0 0.0 $0.00 TOTAL BASE BID $23,548.35 ALTERNATE 2 - DOWEL BAR RETROFIT 2.1 DOWEL BAR RETROFIT (1-1/4" X 18") EA 9,171 $29.18 0.0 0.0 0.0 $0.00 2.2 MOBILIZATION LS 1 $10,000.00 0.0 0.0 0.0 $0.00 2.3 FLAGGER DAY 50 $335.00 0.0 0.0 0.0 $0.00 2.4 PILOT CAR DAY 5 $500.00 0.0 0.0 0.0 $0.00 2.5 TRAFFIC CONTROL LS 1 $1,000.00 0.0 0.0 0.0 $0.00 TOTAL ALTERNATE 2 $0.00 TOTAL BASE + ALT 2 $23,548.35 LESS 5% RETAINAGE $1,177.42 SUBTOTAL $22,370.93 LESS AMOUNT PREVIOUSLY PAID $0.00 AMOUNT DUE THIS ESTIMATE $22,370.93 CONTRACTOR HAS WAIVED REVIEW OF PAY ESTIMATES UNTIL FINAL ESTIMATE CONTRACT AMOUNT $1,094,138.38 APPROVED BY: IOWA ERSION CONTROL, INC DATE % COMPLETE 2.2 77/-471 9:40 AM APPR.VED BY: ITY OF WATERLOO DAIEQ 1 ` 7EST01,xlsx Form (Rev, Department Internal ■ "IJ August 2073) of the Treasurysend Revenue Service Request for Taxpayer Identification Number and Certification Give Form to the requester. Do not to the IRS. Print or type See Specific Instructions on page 2. Name (as shown on your income tax return} Iowa Erasion Control, Inc. Business name/disregarded entity name, if different from above Check appropriate box for federal tax classification: Exemptions Exempt payee Exemption code (if any) (see instructions): code (if any) 5 • Individual/sole proprietor 19 C Corporation ❑ S Corporation • Partnership • Trust/estate company. Enter the tax classification (C=C corporation, S=S corporation, P=partnership) l► ► • Limited liability Other (see instructions) from FATCA repotting Address (number, street, and apt. or suite no.) 1106 3rd Street, P.O. Box Q Requester's name and address (optional) City of Waterloo, IA City, state, and ZIP code Victor, IA 52347 List account number(s) here (optional) TM Tairrra. (rtar.tifin-.44, M....,,5,...,',J. Enter your TIN in the appropriate box. The TIN provided must match the name given on the "Name" line to avoid backup withholding. For individuals, this is your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3. Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose number to enter. Part 11 Certification ocial security number 1 I Employer identification number 4 2 -101918 9161814 Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer Identification number (or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (ORS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S. citizen or other U.S. person (defined below), and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been because you have failed to report all interest and dividends on your tax return interest paid, acquisition or abandonment of secured property, cancellation o generally, payments other than interest and dividends, you are not required to instructions on page 3. Sign Here notified by the IR$ that you are currently subject to backup withholding . For real estate transactions, item 2 does not apply. For mortgage f debt, contributions to an individual retirement arrangement (IRA), and sign the certification, but you must provide your correct TIN. See the Signature of U.S. person ► General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. The IRS has created a page on IRS.gov for information about Form. W-9, at Wwwirs.gov/w9. Information about any future developments affecting Form W-9 (such as legislation enacted after we release it) will be posted on that page. Purpose of Form A person who Is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) to report, for example, income paid to you, payments made to you in settlement of payment card and third party network transactions, reat estate transactions, mortgage interest you paid, acquisition or abandonment of secured property, cancellation of debt, or contributions you made to an IRA. Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TiN to the person requesting it (the requester) and, when applicable, to: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business Is not subject to the withholding tax on foreign partners' share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting, is correct. Note. If you are a U.S. person and a requester gives you a form other than Form W-9 to request your TIN, you must use the requester's form if It is substantially similar to this Form W-9. Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are: • An individual who is a U.S. citizen or U.S. resident alien, • A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States, • An estate (other than a foreign estate), or • A domestic trust (as defined in Regulations section 301.7701-7). Special rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax under section 1446 on any foreign partners' share of effectively connected taxable income from such business. Further, in certain cases where a Form W-9 has not been received, the rules under section 1446 require a partnership to presume that a partner is a foreign person, and pay the section 1446 withholding tax. Therefore, if you are a U.S. person that is a partner in a partnership conducting a trade or business in the United States, provide Form W-9 to the partnership to establish your U.S. status and avoid section 1446 withholding on your share of partnership Income. Cat. No. 10231X Form W-9 (Rev. 8-2013) Voucher Prepared by Pauline C CITY OF WATERLOO PAYMENT VOUCHER May 19, 2014 Vendor Name Address City & State Invoice Date Snyder & Associates ************************************* Invoice No. Qty/Unit 5/13/14 110.0951.01A-24 Spec I Instructions • 7 Submitted By i1v. Vendor 7922 Department Engineering Grant/Project Code # 07LTF 5007 9002 A052614 Amount Description G.L. Distribution $1,715.02 Wloo Stormwater Lift Station Hollywood C CDBG 409-07-5300-2103 $959.95 Design services Cedar Bend CDBG 409-07-5300-2103 $1,026.04 Design Services Fletcher Ave CDBG 409-07-5300-2103 Services thru 6/30/13 Est # 22 TOTAL 3,701.01 5/19/14 Date Approved By Date An Equal Opportunity/Affirmative Action Employer ENGINEERS & PLANNERS SNYDER & ASSOCIATES INC. IOWA j MISSOURI I NEBRASKA I SOUTH DAKOTA I WISCONSIN Jamie Knutson City of Waterloo 715 Mulberry Street Waterloo, IA 50703-5783 Project INVOICE FOR PROFESSIONAL SERVICES Invoice No: 110.0951.01A Waterloo Stormwater Lift Stations - Hollywood Professional Services through April 30, 2014 May 13, 2014 110.0951.01A- 24 Basic Services Billing Limits Current Prior To -Date Total Billings 0.00 273,750.00 273,750.00 Limit 273,750.00 Billings to Date Total Prior Current 273,750.00 273,750.00 0.00 Phase Subtotal 0.00 Construction Services Engineer VI Lead Technician Technician VIII Administrative VI Total Services Hours Rate Amount 1.00 118.00 118.00 3.00 98.00 294.00 2.00 88.00 176.00 6.00 64.00 384.00 12.00 Outside Printing 645.95 Postage/Freight 97.07 Total Expenses 743.02 972.00 743.02 REMIT TO: 2727 SW Snyder Blvd. I P.O. Box 1159 Ankeny, IA 50023-0974 p: 515-964-2020 I f: 515-964-7938 I email: ar@snyder-associates.com I Federal E.I.N. 42-1379015 Project 110.0951.01A Waterloo-StrmwtrLiftStaHllywd Invoice 24 Billing Limits Current Total Billings 1,715.02 Limit Remaining Total Billings to Date 1,715.02 Prior 0.00 Prior Current 0.00 1,715.02 To -Date 1,715.02 152,100.00 150,384.98 Phase Subtotal $1,715.02 Billings to Date Snyder & Associates, Inc. Total Prior 275,465.02 273,750.00 Adam Bullerman Amount Due this Invoice $1,715.02 Current 1,715.02 Page 2 REMIT TO: 2727 SW Snyder Blvd. I P.O. Box 1159 Ankeny, IA 50023-0974 p: 515-964-2020 I f: 515-964-7938 I email: ar@snyder-associates.com I Federal E.I.N. 42-1379015 ENGINEERS & PLANNERS SNYDER & ASSOCIATES INC. IOWA 1 MISSOURI I NEBRASKA ( SOUTH DAKOTA I WISCONSIN Jamie Knutson City of Waterloo 715 Mulberry Street Waterloo, IA 50703-5783 Project INVOICE FOR PROFESSIONAL SERVICES Invoice No: 110.0951.01B Waterloo Stormwater Lift Stations - Cedar Bend Professional Services through April 30, 2014 May 13, 2014 110.0951.O1B-22 Basic Services Billings to Date Total Prior Current 271,845.68 271,845.68 0.00 Phase Subtotal 0.00 Construction Services Engineer VI Lead Technician Total Services Outside Printing Total Expenses Billings to Date Hours Rate Amount 1.00 118.00 118.00 2.00 98.00 196.00 3.00 Total Prior Current 959.95 0.00 959.95 645.95 645.95 314.00 645.95 Phase Subtotal $959.95 Billings to Date Snyder & Associates, Inc. Amount Due this Invoice $959.95 Total Prior Current 272,805.63 271,845.68 959.95 Adam Bullerman REMIT TO: 2727 SW Snyder Blvd. I P.O. Box 1159 I Ankeny, IA 50023-0974 p: 515-964-2020 I f: 515-964-7938 I email: ar@snyder-associates.com I Federal E.I.N. 42-1379015 ENGINEERS & PLANNERS SNYDER & ASSOCIATES INC. IOWA I MISSOURI I NEBRASKA I SOUTH DAKOTA I WISCONSIN Jamie Knutson City of Waterloo 715 Mulberry Street Waterloo, IA 50703-5783 Project INVOICE FOR PROFESSIONAL SERVICES Invoice No: 110.0951.010 Waterloo Stormwater Lift Stations - Fletcher Avenue Professional Services through April 30, 2014 May 13, 2014 110.0951.O1C-22 Basic Services Billings to Date Total Prior Current 144,491.36 144,491.36 0.00 Phase Subtotal 0.00 Construction Services Engineer VI Lead Technician Administrative II Total Services Employee Mileage @ .565 Outside Printing Total Expenses Total Billings to Date 1,026.04 Hours Rate Amount 1.00 120.00 120.00 2.00 100.00 200.00 1.00 50.00 50.00 4.00 Prior Current 0.00 1,026.04 10.08 645.96 656.04 370.00 656.04 Phase Subtotal $1,026.04 Billings to Date Snyder & Associates, Inc. Amount Due this Invoice $1,026.04 Total Prior Current 145, 517.40 144,491.36 1,026.04 Adam Bullerman REMIT TO: 2727 SW Snyder Blvd. I P.O. Box 1159 I Ankeny, IA 50023-0974 p: 515-964-2020 I f: 515-964-7938 I email: ar@snyder-associates.com I Federal E.I.N. 42-1379015 Voucher Prepared by Pauline C CITY OF WATERLOO PAYMENT VOUCHER May 16, 2014 Vendor Name Story Construction Address 300 South Street City & State Ames, IA 50010 Invoice Date ************************************* Vendor No. Department: Engineering Grant/Project Code # Engineering Batch NO. Keyed by: Invoice No. Qty/Unit Amount Description GL Distribution Waterloo Stormwater Lift Stations Contract # 831 5/14/14 Est # 10 $154,161.78 Westfield, Vinton, Virden Creek Est # 10 Period to: 4/7/14 Spec. I Instructions V � , Submitted By 100% Reimburseable Brain Schoon @ INRCOG is requesting reimbursemenrs TOTAL 154,161.78 5/1614 Date An Equal Opportunity/Affirmative Action Employer 290-07-5300-2171 Approved By 9002 A052614 Document G7O2TM Application and Certificate for Payment TO OWNER; City of Waterloo 71$ Mulberry Street Waterloo, IA 50703 FROM Story Construction Co. CONTRACTOR'. 300 South Bell Avenue, P. 0. Box 1668 Ames. Iowa 50010-1668 •vs,c,/keD4 —1992 (P46/C2-4, d/'?Z V fel3G" % PROJECT: VIA ARCHITECT: Waterloo Storm Water Lift Station Waterloo, Iowa Stanley Consultants 225 Iowa Avenue Muscatine, IA 52761 APPLICATION NO: 010 PERIOD TO: CONTRACT FOR: General Construction CONTRACT DATE: PROJECT NOS: / 3617 / Distribution to: OWNER: ARCHITECT: CONTRACTOR: FIELD: OTHER: CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. Continuation Sheet. AIA Document 0703, is attached. 1. ORIGINAL CONTRACT SUM . „ .... . 2, NET CHANGE BY CHANGE ORDERS 3. CONTRACT SUM TO DATE (Line 1 2) . . .... .. .... ..... 4. TOTAL COMPLETED & STORED TO DATE (Column 0 on G703) ..... 5. RETAINAGE: a, 5 % of Completed Work (Column D Eon 0703) 141,741.36 b. 5 % of Stored Material (Column Tori (1703) 16,350.85 Total Retainage (Lines 5a 4- 5b or Total in Column I of 0703) .... . ..... $ 158,092.21 $ 3,115,000.00 80,519.32 $ 3,195,519.32 $ 3,161,844.26 6. TOTAL EARNED LESS RETAINAGE ........... (Line 4 Less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificate) 8. CURRENT PAYMENT DUE ........ .. . . ... ... . .... — .... ..... ..... 9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3. less Line 6) $ 3,003,752.05 $ 2,849,590.27 $ 154.161.78 C;) < 745 „yr 191,767.27 CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in previous months by Owner $ 88,614.32 $ 8,095.00 Total approved this Month $ 0.00.5 0.00 TOTALS $ 88,614,32 $ 8,095.00 NET CHANGES by Change Order 80,519.32 The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certifis Payment were issued and payments received from the Owner, and that current pay nt she n herein is now. -due, CON RACTO By: State of: County . Story Subscribed and sworn to before me this t1'V day of My Commissionbxpiresi Notary Public: \ Date: - --)4 KR ISTA CARTER Commission Number 774704 My apr) Expires ARCHITECT'S CERTIFICATE FOR PAYMENT In accordance with the Contract Documents, based on on-site observations and the data comprising this application, the Architect certifies to the Owner that to the best of the Architect's knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED .......... . . . . ....................... ............. ...5 154,161.78 (Attach explanation if amount certified differs from the amount applied Initial all figures on this Application and on the Continuation Sheet that are changed to confbrrnwith the amount certified) Digitally signed by Daniel Miller ARCHITECT: cnranlel Miller, oeiStanley I—, uaniel By: Miller ce.°711"-r,1;iie=leiestanieywoup.corn. Date: 5/14/14 Oct,: 201 4 05 14 17:17:22 -0500' This Certificate is not negotiable. The AMOUNT CER`fIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment ate without prejudice to any rights of the Owner or Contractor under this Contract. AIA Document 07025M — 1992. Copyright CO 1953, 1903, 1965, 19711878., 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This Ale Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this Ale Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 111749 on 05/14/2014 under Order No 9495790781_i which expires on 01/31/2015, and IS not for resale. User Notes; (1899245380) Vouchers Prepared by Pauline Closson CITY OF WATERLOO 9002 PAYMENT VOUCHER A052614 May 19, 2014 Vendor No. 8398 Batch No. Keyed By: Vendor Todd Van Dorn Construction Department Engineering Department Address Grant/Project Code # City & State City & State ************************************* Invoice Date Invoice No. Qty/Unit Amount Description F.Y. 2114 SW & Trail Repair Program 5/16/14 Est 1 Contract No. 863 Est No 1 21,892.85 SW Repair Trail Repair Special Instructions: JI���e����/� V�tii ✓V ub itted By Total $ 21,892.85 5/19/14 G/L Distribution 413-07-7650-2164 Approved By: Date An Equal Opportunity/Affirmative Action Employer F.Y. 2014 SIDEWALK AND TRAIL REPAIR PROGRAM - ZONE 4 CONTRACT NO. 863 PAY ESTIMATE NO. 1 PERIOD: April 30, 2014 to May 12, 2014 BASE BID $23,045.10 LESS 5% RETAINAGE BIDCONTRACTOR ITEM DESCRIPTION UNIT UNIT PRICE ORIGINAL BID QUANTITY CONTRACTOR PRICE PREVIOUS QUANTITY QUANTITY THIS PERIOD QUANTITY TO DATE TOTAL DUE THIS PERIOD ITEM TOTAL TO DATE ITEM REMOVE & REPLACE PCC SIDEWALK, 4" SF $ 4.00 18,418.6 $ 73,674.40 0.0 4,102.1 4,102.1 $16,408.40 $16,408.40 1 2 NEW PCC SIDEWALK, 4" SF $ 5.00 53.2 $ 266.00 0.0 0.0 0.0 $0.00 $0.00 3 REMOVE PCC SIDEWALK, 4" SF $ - 0.0 $ - 0.0 0.0 0.0 $0.00 $0.00 4 REMOVE & REPLACE 4" PAVING SF $ - 0.0 $ - 0.0 0.0 0.0 $0.00 $0.00 5 REMOVE & REPLACE 5" PAVING SF $ 6.00 175.0 $ 1,050.00 0.0 0.0 0.0 $0.00' $0.00 6 REMOVE & REPLACE PCC SIDEWALK, 6" SF $ 4.25 14,145.4 $ 60,117.95 0.0 1,132.4 1,132.4 $4,812.70 $4,812.70 7 NEW PCC SIDEWALK, 6" SF $ 5.00 294.4 $ 1,472.00 0.0 0.0 0.0 $0.00 $0.00 8 REMOVE PCC SIDEWALK, 6" SF $ 2.00 519.2 $ 1,038.40 0.0 0.0 0.0 $0.00 $0.00 DETECTABLE WARNING SURFACE SF $ 25.00 784.0 $ 19,600.00 0.0 20.0 20.0 $500.00 $500.00 9 10 REMOVE & REPLACE 24" PCC CURB & GUTTER, 6" LF $ 25.00 39.0 $ 975.00 0.0 0.0 0.0 $0.00 $0.00 11 REMOVE & REPLACE 24" PCC CURB & GUTTER, 7" LF $ - 0.0 $ - 0.0 0.0 0.0 $0.00 $0.00 12 REMOVE & REPLACE 24" PCC CURB & GUTTER, 8" LF $ 27.00 369.2 $ 9,968.40 0.0 0.0 0.0 $0.00 $0.00 13 REMOVE & REPLACE 24" PCC CURB & GUTTER, 9" LF $ 28.00 247.6 $ 6,932.80 0.0 0.0 0.0 $0.00 $0.00 14 REMOVE & REPLACE 24" PCC CURB & GUTTER, 10" LF $ 39.00 29.3 $ 1,142.70 0.0 0.0 0.0 $0.00 $0.00 15 REMOVE & REPLACE 24" PCC CURB & GUTTER, 11" LF $ 39.00 94.1 $ 3,669.90 0.0 16.0 16.0 $624.00 $624.00 16 REMOVE & REPLACE 24" PCC CURB & GUTTER, 12" LF $ 39.00 198.0 $ 7,722.00 0.0 0.0 0.0 $0.00, $0.00 17 JOINT SEAL EACH $ 10.00 5.0 $ 50.00 0.0 0.0 0.0 $0.00 $0.00 18 SIDEWALK PATCH EACH $ 50.00 3.0 $ 150.00 0.0 0.0 0.0 $0.00 $0.00 19 ASPHALT PATCH SF $ 8.00 59.0 $ 472.00 0.0 0.0 0'.0 $0.00 $0.00 20 MANHOLE ADJUSTMENT EACH $ 100.00 5.0 $ 500.00 0.0 0.0 0.0 $0.00 $0.00 21 RETAINING WALL LS $ 50.00 35.0 $ 1,750.00 0.0 0.0 0.0 $0.00 $0.00 22 3/4" ROADSTONE TON $ 30.00 20.0 $ 600.00 0.0 0.0 0.0 ;, $0.00-. $0.00 23 TRAFFIC CONTROL LS $ 7,000.00 1.0 $ 7,000.00 0.0 0.1 0.1 $700.00 $700.00 23 EXCAVATION, CLASS 10 LS $ 20.00 50.0 $ 1,000.00 0.0 0.0 0.0 $0.00 $0.00 $ 199,151.55 el.nn fAr An a,1,1 flit AIN 146dd Van Dorn Construction DATE 1/401 CITY CrF WATERLOO DATE PAY EST#1 #853 Pay Estimates.xlsx Sidewalk Repairs TOTAL TO DATE $23,045.10 LESS 5% RETAINAGE $1,152.26 SUBTOTAL $21,892.85 LESS AMOUNT PREVIOUSLY PAID $0.00 AMOUNT DUE THIS ESTIMATE $21,892.85 1 of 1 5/16/2014 Supporters of Mike Guild — 250 strong https://www.facebook.com/pages/We-Support-Mike-G uild/241183666085474 Ward Lange Best city asset ever!!!! Justin Scott We worked with Mike directly in planning and coordinating our wedding back in August of 2009. Not only was he helpful but he went above and beyond his professional responsibilities to make sure that everything went perfect for us! Katrina Sandvik I have worked in the Center for the Arts for more than 10 years as part of the WCP staff. My friend Mike has been more than just a guy who makes sure the light bulbs are changed and the TP is refilled. He has been very proactive in helping the theatre deal with foreseeing the horrific parking problems in the area and making sure we always had what we needed sometimes before we knew we needed it. He understood that many of our elderly patrons would turn around and go home if t... Teri Quillin Sikula I have known Mike for more than 30 years and know he is a hardworking and honorable man. I fully support him! Jennifer Raschke Charest During my teenage years I worked as a night/weekend receptionist at the Center for the Arts. I loved that job primarily because I got to work with Mike. On special nights he would treat us to Chinese food, relieved us if we needed a break and always walked us to our cars when if was dark outside. He worked hard to make sure all the rooms were set up on time and the Center ran smoothly during the evenings and weekends because of him. I only have the highest respect for all his hard work. Good luck to the Center of the Arts to find someone as dedicated as Mike. Joshua Figg Mike was a major part of our wedding reception being the best night of our lives. His countless hours of taking the time to talk to us on the phone, give us superb guidance on everything about planning a wedding reception, and staying onsite during our reception to make sure everything went perfect was above and beyond his job duties. Lisa March I was shocked when I heard about this! Mike Guild IS the Waterloo Center for the Arts. I have worked closely with Mike for 18 years. I have been Musical Director for 7 shows at WCP from 1996-2011. As director of the Lis March Vocal Academy I have rented rooms from Mike for dozens of recitals and concerts. I have also played in several bands that have been hired to play at various functions at the Center since 1984. I can honestly say that Mike ALWAYS delivered above and beyond, both professionally and in that he is simply a nice person. The city has made a huge mistake in letting him go. This is just not right. Sue Freet Hughes It was always comforting to know Mike was on duty when I worked in the Box Office at WCP. I knew if anyone came into the Center whose behavior was inappropriate, he would be there in a flash. He cared about his job, the people, the community and the Center. Mike was both an asset to the Center and an advocate. I hope this decision is reviewed and reversed. Pam Thorson -Pagel Our family was looking forward to working with Mike for a wedding reception we have planned at the Center for the Arts. We are VERY disappointed and concerned things may not go the way we had planned. This was very disturbing to read of this in the paper. After 30 plus years, perhaps the new management should be checked into! Hopefully, the city will reconsider this decision and come to their senses and rehire Mike! Linnea Nicol Mike in the pouring rain running back and forth from the parking lot holding umbrellas over senior citizens arriving for bridge/card club. Nobody lost their perfectly permed hair, because Mike was on duty. Jean Marshall Beaton I met mike 2 yrs. ago for the venue for preceptor beta lamda annual auction....he was excellent on phone call backs, and wonderful to us in planning the auction..that first meeting afterwards, he showed me the landscaping and beautiful plants he is so proud of, .. What a valuable employee Barbara Newton Laue I don't know whose unconscionable idea it was to terminate Mike from his job, but they should be ashamed of themselves. I've known Mike since the mid 1980's and he has always been very professional and dedicated to his job. He's a very caring and considerate person.. always trying to please everyone. The Center always looked great and tastefully decorated. My sorority holds their annual fund raiser auction at the Center and Mike has been so helpful and accommodating. Whoever made this decision should rethink it. He gave his best and everyone appreciated him. I don't think you'll ever find a more dedicated person to fill his shoes! Mandy Pitz Mortl I canceled my September wedding at center for the arts when I saw Mike was terminated. I booked the center because of him! No Mike; no business. Joan Jeys Rice Mike helped us with our wedding September 2013 and was wonderful to work with. I know he went above and beyond to make sure everything was exactly as we wanted. I can say that an event we had with another Waterloo downtown facility did not have the customer service we received from Mike. Greg Tagtow Greg and Jolene Tagtow, Waterloo, IA Sue Freet Hughes Sue Hughes, Marion, Iowa Sharon Storlie Saddoris Sharon Saddoris Waterloo, Iowa. Jon Frasher Jon & Ken Frasher of Waterloo Joni Hansen Joni Hansen waterloo Eldin Saric Eldin Saric, Milwaukee WI Julie DeVries Julie kneeskern devries Waterloo, is. Joan Jeys Rice Joan & Lamont Rice Pat Bitel Pat Bitel Evansdale, IA (Stephanie Steven's mom) Cindy Jacobson-Barrett Cindy Jacobson-Barrett wloo Barbara Newton Laue Barbara Laue Waterloo Jody Juhl Robert Juhl Waterloo la Jody Juhl Jody Barrett Juhl Waterloo Ia John West John West -Johnston, Ia Susan Diane Vognsen- Seitz Susan Seitz Waterloo Iowa Chelsea Ostrem Chelsea Ostrem, Wloo IA Tami Snyder Gail and tami Snyder Waterloo iowa Kort Guild Kortney Guild Denver Iowa Danneka Ann Love Danneka Love northwood is Jolene Stock Jolene Stock Rochester MN Monica Sue Card Sue Card Waterloo. Had hoped to go to mtg last night and was unable to. Mary Sue Dwyer Mary S. DwyerStuff Etc Waterloo Mary Sue Dwyer I don't know how Stuff got on my post. Sehida Samir Cerimovic Sehida & Samir Cerimovic... Formerly of Waterloo now Minneapolis MN Sharon Mayfield Cullimore Sherry Mayfield Cullimore, LaVerkin, Utah Lisa March Lisa March, Waterloo Greg Kerr Greg Kerr Waterloo Beverly McCusker, Waterloo„ Iowa Katrina Sandvik Katrina Sandvik, Waterloo Denise Dehl-Olson Denise Dehl-Olson Waterloo, Iowa Mumin Tehvida Pilipovic Mumin Tehvida Pilipovic, formerly of Waterloo, now Minneapolis Minnesota Kathy Kruse Taylor Kathy Taylor Cedar Falls Dianne Shoultz Dianne Shoultz and Don Shoultz, Waterloo Patrice Duggan Patrice Duggan , Council Bluffs, Iowa Jennifer Raschke Charest Jennifer Raschke Charest, I grew up in Cedar Falls and now I live in Annadale, VA Kathleen Dana Begley Kathleen Dana Begley, Waterloo Sarah Murphy Sarah Murphy, Waterloo Emsad Begic Oakridge Realtors Emsad Begic - Cedar Falls, Iowa Kyle Beermann Kyle Beermann, Laporte City. Michelle Burke Michelle Morkel Burke Readlyn Stephanie Stevens Stephanie Stevens independence, Iowa Sarah Meeks Sarah Meeks waterloo iowa Rebekah Rogers Bekah Rogers, Cedar Rapids, Iowa Geoff Ehrendreich Geoff Ehrendreich, formerly of Waterloo, now Willington CT. Michelle Rogers Visokey David and Michelle Visokey, Cedar Falls CITY OF WATERLOO Council Communication City Council Meeting: May 27, 2014 Prepared: May 20, 2014 Dept. Head Signature: Eric Thorson # of Attachments: 1 SUBJECT: IOWA DOT GUARDRAIL PROJECT Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: Receive and place on file as information for the City Council. Summary Statement The IDOT is proposing to let a guardrail project on June 17, 2014 to take place on US 20 over Hess Road in Waterloo. The project is proposed for construction in 2014. Expenditure Required NA Source of Funds NA Policy Issue NA Alternative NA Background Information: 010INADOT SMARTER I SIMPLER I CUSTOMER DRIVEN District 2 Office Phone 641-423-7584 or 1-800-477-4368 May 12, 2014 The Honorable Buck Clark Mayor of Waterloo 715 Mulberry Street Waterloo, IA 50703-5783 Dear Mayor Clark: RECEIVED MM 1 'a 2014 www.iowadot.gov 1420 4th St S.E., Mason City, IA 50401 FAX 641-423-0246 County: Black Hawk Project No.: NHSN-020-6(69)--2R-07 Notification Letter No. 2014-M-313 Re: Guardrail on U.S. 20 This is official notification to your City Council that the Iowa Department of Transportation (DOT) proposes to let a guardrail project on U.S. 20 in the city of Waterloo over Hess Road (westbound lane) on June 17, 2014. This project lies within the city. The work will be done in accord with the current Form 810034 "Agreement for Primary Road Extension Maintenance and Operation". Project costs will be paid from the Primary Road Fund and no charges will be made against the City. The project is proposed for construction during 2014. Subject to the approval of, and without expense to the DOT, the City agrees to perform (or cause private utilities to perform), all relocations, alterations, adjustments or removals of existing utility facilities including but not limited to power, telephone and telegraph lines, natural gas pipelines, water mains and hydrants, curb boxes, utility accesses, sanitary sewers, and related poles, installations and appurtenances, whether privately or publicly owned, and all other facilities or obstructions which are located within the limits of an established street or alley and which will interfere with construction of the project, all in accordance with the Utility Accommodation Policy of the DOT. No utility relocations are anticipated to be required as part of this project. Resident Engineer, Ron Loecher, of New Hampton, Iowa, telephone number 641-394- 3161, will advise you of the contractor's proposed schedule when the information is available. Honorable Buck Clark Page 2 May 12, 2014 We would appreciate this project notification being included on your next City Council meeting agenda as a matter of information for the Council members. If you have any questions concerning the work involved, please contact this office as soon as possible in order to expedite any possible changes. Sincerely, E. Jon Ranney, P.E / P.L.S. District Engineer cc: Deanne Popp, Office of Local Systems - DOT IOWA DEPARTMENT OF TRANSPORTATION WWW IOWADOT.GOV