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HomeMy WebLinkAbout07/28/2014STATE OF IOWA, } Black Hawk County, SS ORDINANCE NO. AN ORDINANCE AMENDING29 THE 2008 TRAFFIC CODE BY AMENDING SUB- SECTION 551, PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS, BY ADDING SUBSECTION 274(a) MOURNING DOVE DRIVE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATER- LOO, IOWA: That Section 551, Parking Prohibited At All Times on Certain Streets, is hereby amended as follows: STREET PORTION WHERE G 274(a) Mourning DoveKe Dr PROHIBITED East side of Mourning Dove Drive INTRODUCED: July 28, 2014 PASSED 1st CONSIDERATION: Ju PASSED 2nd CONSIDERATION 28, 2014 Ju PASSED 3rd CONSIDERATION: 28, 2014 JPASSED AND ADOPTED this u28th 28dayyl4 of July, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Schares, CMC City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Ordinance No. 5229 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 25th day of August, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $10.91 Subscribed and sworn to before me this J Day of A.D., 20 _14_ Received of the sum of Notary Public Dollars. In full for publication of the above notice. ®E C N' i ,v P.1! S ON STATE OF IOWA, } Black Hawk County, SS ORDINANCE NO. 5230 AN ORDINANCE AMENDING ORDI- NANCE NO. 5079, AS AMENDED, CITY OF WATERLOO ZONING ORDINANCE, BY AMENDING THE OFFICIAL ZONING MAP REFERRED TO IN SECTION 10-4-4, A SITE PLAN AMENDMENT TO THE "B -P" BUSINESS PARK DISTRICT. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATER- LOO, IOWA: Section 1. That the Official Zoning Map referred to in Section 10-4-4, of Ordi- nance No. 5079, as amended, City of Waterloo Zoning Ordinance, be amended to approve a site plan amendment to the "R -3,R -P" Planned Multiple Residence District, to allow for the construction of 144 new dwelling units, generally located on 20.63 acres of land located east of Mourning Dove Drive, legally described as follows: Plat of Survey, Parcel "B" being a part of the NW Y4 and the NE Y4, Section 11, Township 88 North, Range 13 West of the 5th P.M. in the City of Waterloo, Black Hawk County, Iowa filed as document number 2013-00012770 in the County Recorder's Office of Black Hawk County, Iowa; And Lots 123 and 124, and part of Lot 125 of Crossroad Estates Replat No. 1; and subject to the following condition: 1. That the final site plan meets all applicable city codes, regulations, etc., including, but not limited to, parking, landscaping, drainage, etc. Section 2. That the City Clerk be, and she is hereby directed to file a certified copy of this Ordinance with the Recorder of Black Hawk County, Iowa. INTRODUCED: June 23, 2014 PASSED 1st CONSIDERATION: June 23, 2014 PASSED 2nd CONSIDERATION: July 7, 2014 PASSED 3rd CONSIDERATION: July 28, 2014 PASSED AND ADOPTED this 28th day of July, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Schares, CMC City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Ordinance No. 5230 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 25th day of August, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $19.36 Subscribed and sworn to before me this 1O Day of SC±IOJt1JIAA.D., 20 14 Received of Notary Public the sum of Dollars. In full for publication of the above notice. CK1N5x { , STATE OF IOWA, } Black Hawk County, SS ORDINANCE NO. 5228 AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY AMENDING SUB- SECTION 551, PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS, BY ADDING SUBSECTION 182(a) HUM- MINGBIRD CIRCLE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATER- LOO, IOWA: That Section 551, Parking Prohibited At All Times on Certain Streets, is hereby amended as follows: STREET PORTION WHERE PARKING PROHIBITED 182(a) Hummingbird Circle Outer circle side INTRODUCED: July 28, 2014 PASSED 1st CONSIDERATION: July 28, 2014 PASSED 2nd CONSIDERATION: July 28, 2014 PASSED 3rd CONSIDERATION: July 28, 2014 PASSED AND ADOPTED this 28th day of July, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Schares, CMC City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Ordinance No. 5228 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 25th day of August, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $10.91 cculitytecto Signed Subscribed and sworn to before me this 1 Day of 0 C1.1A 4 JIt,O_,'A.D., 2014 Received of Notary Public the sum of Dollars. In full for publication of the above notice. THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS MONDAY, JULY 28, 2014 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. July 28, 2014 Roll Call. Moment of Silence. Pledge of Allegiance: Paul Huting, Leisure Services Director. Agenda, as proposed or amended. Page 2 Minutes of July 14, 2014, Regular Session and June 4, 2014 Special Meeting, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request to certify the following assessments to properties for work performed by the Water Works, together with recommendation of approval of Board of Water Works Trustees: Address and amount to certify: 401 Reed Street - $2,870.00 Submitted by Dennis Clark, General Manager of Waterloo Water Works 3. Request to cancel assessment for 1618 Newell Street in the amount of $177.11; and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Submitted by Suzy Schares, City Clerk 4. Request to cancel assessment for 133 St. Albans Street in the amount of $141.16; and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Submitted by Suzy Schares, City Clerk 5. Request to cancel assessment for 429 Baltimore Street in the amount of $104.50; and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Submitted by Suzy Schares, City Clerk 6. Request to cancel assessment for 318 Fowler Street in the amount of $102.92; and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Submitted by Suzy Schares, City Clerk July, 28, 2014 Page 3 7. Request to cancel assessment for 219 Oaklawn Avenue in the amount of $223.40; and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Submitted by Suzy Schares, City Clerk 8. Request to hold MDA Boot Block on August 15th, 22nd and 29th 2014 from 3:00 p.m. to 6:00 p.m. at the intersections of Franklin & East 3rd Street; Ansborough & Downing; Kimball & Ridgeway (depending on staffing); and La Porte Road & San Marnan. Submitted by Pat Treloar, Chief of Fire Services 9. Request of Mike & Lori Price to hold their daughter Casey Davidson Wedding and reception on Sans Souci Island on June 13, 2015, from 4:00 p.m. until midnight. Submitted by Paul Huting, Leisure Services Director 10. Request of Mike & Lori Price for a variance to the Noise Ordinance from 6:00 p.m. thru Midnight Saturday, June 13, 2015 for the wedding of Casey Davidson and Jeff Brooks on Sans Souci Island to include a live DJ/ band and use of PA system. Submitted by Paul Huting, Leisure Services Director 11. Request of Mandy & Adam Wittmayer for tax exemptions for the construction of a new single family home valued at $230,824.00 located at 4735 Yellowstone Drive and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning & Development Director 12. Request of Rick & Deloris Euchner for tax exemptions for the construction of a new single family home valued at $215,000.00 located at 4140 Mockingbird Lane Yellowstone Drive and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning & Development Director 13. Request of Vern F. Jackson for tax exemptions for the construction of a new single family home valued at $100,000.00 located at 111 Bishop Avenue and located in the Consolidated Urban Revitalization Area (CURA). Submitted by Noel Anderson, Community Planning & Development Director 14. Request of Adam L. Aswegan for tax exemptions for the construction of a new single family home valued at $300,000.00 located at 1241 Roosevelt Street and located in the Consolidated Urban Revitalization Area (CURA). Submitted by Noel Anderson, Community Planning & Development Director July, 28, 2014 Page 4 15. Request from North End Arts & Music Fest - Matt Boyd for a variance to the Noise Ordinance on Saturday August 23rd, 2014 from 12:00 p.m. - 9:00 p.m. and Sunday August 24th, 2014 from 1:00 p.m. - 6:00 p.m. in conjunction with North End Arts & Music Fest to be held at the African American Museum at E. 4th & Adams Streets including music and PA system, together with recommendation of approval of Director of Safety Services Submitted by Joe Leibold, Captain of Police Services b. Motion to approve the following: 1. 2. 3. 4. Travel Requests Name & Title of Personnel Class/ Meeting Destination Date(s) Amount not to exceed Officers Nissen and Frein Tactical Warrant Service Johnston, IA 09/ 08/ 14- 09/ 10/ 14 $460.00 Investigator Iowa IAI Advanced Raymond, 09/22/ 14- $300.00 Monroe Crime Scene School IA 09/26/ 14 X Buck Clark, Mayor National League of Austin, TX 11/ 19/ 14- $1,450.00 Diamond Dave's 124 Crossroads Blvd. Cities' Congress of Renewal 11/ 23/ 14 X Dollar General Store #4698 2935 Logan Ave. Cities & Exposition Renewal 02/28/ 15 X Investigator Bloodstain Pattern Ankeny, IA 07/29/ 14- $455.00 Hageman Analysis School 07/31/ 14 5. Recommendation of appointment of Rose Middleton to the Metropolitan Transit Authority Board with term expiration of June 30, 2016. Submitted by Mayor Buck Clark 6. 7. 8. 9. 10. 11. Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Casey's General Store, #2879 3260 University Ave. Class C Beer, B Native Wine Renewal 04/ 18/ 15 X Cork's Grocery 1956 Lafayette St. Class C Beer Renewal 04/30/15 X CVS/Pharmacy #8544 1825 E. San Marnan Dr. Class E Liquor, B Wine, C Beer Renewal 05/31/15 X CVS/Pharmacy #8546 205 Franklin St. Class ELiquor, B Wine, C Beer Renewal 05/31/15 X Diamond Dave's 124 Crossroads Blvd. Class C Liquor Renewal 05/ 14/ 15 X Dollar General Store #4698 2935 Logan Ave. Class C Beer & B Wine Renewal 02/28/ 15 X July 28, 2014 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. Page 5 Dollar General Store #7136 66 E. Tower Park Dr. Class C Beer & B Wine Renewal 02/28/ 15 X Dollar General Store #10073 3815 University Ave. Class C Beer & B Wine Renewal 02/28/ 15 X Edo's Sports Bar 110 E. 11th St. Class C Liquor Renewal 05/ 07/ 15 X Five Star Snacks & More 315 Fletcher Ave. Class E Liquor, B Wine, C Beer Renewal 06/ 02/ 15 X Fiesta Jalisco 350 Fletcher Ave. Class C Liquor, B Wine, B Native Wine Renewal 04/ 05/ 15 X Hwy 63 Diner 3030 Mamie Ave. Class C Liquor & B Wine Renewal 05/31/ 15 X Jim Lind Standard Service 230 E. Ridgeway Ave. Class C Beer Renewal 04/ 06/ 15 X Kum & Go #212 117 E/ San Marnan Dr. Class E Liquor, B Wine, C Beer Renewal 06/30/ 15 X Kwik Star #722 1214 Franklin St. Class C Beer Renewal 07/ 21 / 15 X Kwik Star # 723 707 Broadway St. Class C Beer Renewal 07/ 21 / 15 X Kwik Star # 724 1105 Cedar Bend Dr. Class C Beer & B Native Wine Renewal 07/21/ 15 X Kwik Star #4 515 Broadway St. Class E Liquor, B Wine, C Beer Renewal 05/31/15 X Michoacana Meat Market 1215 Franklin St. Class C Beer Renewal 04/26/ 15 X National Dairy Cattle Congress 250 Ansborough Ave. Class C Liquor Renewal 02/28/ 15 X New Star Liquor 1309 Lafayette St. Class E Liquor Ownershi p Update X Noodles & Company 2833 Crossroads Blvd. Special Class C (BW) & Outdoor Sales Renewal 06/30/ 15 X The Other Place 360 E. Ridgeway Ave. Class C Liquor Renewal 01/25/15 X Panchero's Mexican Grill 2845 Crossroads Blvd. Class B Beer & Outdoor Sales Renewal 03/31/ 15 X Plaid Peacock 316 W. 3rd St. Class B Native Wine Renewal 05/29/ 15 X Prime Mart #3 1008 LaPorte Rd. Class E Liquor, B Wine, C Beer Renewal 06/ 12/ 15 X Red Lobster #6727 941 E. San Marnan Dr. Class C Liquor New 06/29/ 15 X Red Lobster #6727 941 E. San Marnan Dr. Class C Liquor Renewal 03/ 10/ 15 X July 28, 2014 34. 35. 36. 37. 38. 39. 40. Page 6 Riverloop Expo Plaza 400 Jefferson St. Special Class C (BW) & Outdoor Sales New 06/20/ 14- 12/20/ 14 X Southtown Lounge 2026 Bopp St. Class C Liquor, Outdoor Sales & Catering Privilege Renewal 6/ 07/ 15 X Steamboat Gardens 1740 Falls Ave. Class C Liquor Renewal 06/ 13/ 15 Walgreens #03590 3910 University Ave. Class E Liquor, B Wine, C Beer Renewal 06/ 16/ 15 X Walgreens #10855 1850 Logan Ave. Class E Liquor, B Wine, C Beer Renewal 06/ 16/ 15 X Walgreens #07455 111 W. Ridgeway Ave. Class E Liquor, B Wine, C Beer Renewal 06/ 16/ 15 X Wishbone 201 W 18th St. Class C Liquor, Outdoor Sales & Catering Privilege Renewal 01/31/ 15 X Fireworks Display Application 41. Kiwanis Club of Waterloo, P.O. Box 561 Cedar Falls, IA, August 23rd & 24th 2014 Thunder in the Valley Air Show. 42. Bonds Cigarette/ Tobacco Permit Renewal Applications 43. New Star #3, 1459 Ansborough Ave. Fireworks Display Application 44. American Cancer Society/ Pink Ribbon Golf Classic, 2709 University Ave. (July 29, 2014 at 10:00 p.m.) PUBLIC HEARINGS 2. FY15 Seal Coat Program Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming, specifications, bid document, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk read bids and refer to Public Works Director for review. Resolution approving award of bid for FY2015 Seal Coat Program Emulsions as follows: Flint Hills Resources of Dubuque, Iowa in the amount of $134,112.64 for 50,000 Gal of CRS -2P and 5,000 Gal of HFE-300 and Bituminous Materials of Des Moines, Iowa in the amount of $25,350.00 for 5,000 Gal of HFMS-2S and 15,000 Gal of CSS -1. Submitted by Mark Rice, Public Works Director July 28, 2014 Page 7 3. Purchase of One - Five (5) Ton Overhead Crane and Installation. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to read bids and refer to Building Official/maintenance Administrator for review. Submitted by Mark Rice, Public Works Director 4. Purchase of Oil Distribution System. Motion to receive and file proof of publication of notice of public hearing. Motion to postpone bid opening for August 7, 2014 and hearing until August 11, 2014 Submitted by Mark Rice, Public Works Director 5. East Fifth Street Parking Ramp Garage Repairs. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to open and read bids and refer to Building Official/maintenance Administrator for review. Submitted by Craig Clark, Building Official/Maintenance Administrator 6. Request for proposal for Demolition and Site Clearance Services for 1423 Hawthorne Avenue, 928 Mulberry, 421 Almond, 717 Vinton, and 1013 Lincoln Streets. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to read bids and refer to Community Planning & Development Director for review. Submitted by Noel Anderson, Community Planning & Development Director July 28, 2014 Page 8 7. Rezone request from Brent Dahlstrom of Cedar Falls, Iowa to rezone 2.38 acres from "R-2" One and Two Family Residence District and "R -3,R -P" Planned Residence District to "R -2,R -P" Planned Residence District, located southeast of 5609 Summerland Drive. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments Motion to receive, file, consider and pass for the first time an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a Rezone on Certain Property. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Noel Anderson, Community Planning & Development Director 8. Request by Brent Dahlstrom of Cedar Falls, Iowa for a Site Plan Amendment to the "R-2, R -P" Planned Residence District, to allow for the construction of five duplexes, located southeast of 5609 Summerland Drive. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a Site Plan Amendment on Certain Property. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Noel Anderson, Community Planning & Development Director 9. Request for proposal for Well Plugging, Demolition, and Site Clearance Services for former Rath Packing Company Well House located in the 1600 block of Sycamore Street. Motion to receive and file proof of publication of notice of public hearing. Motion to cancel hearing. Submitted by Noel Anderson, Community Planning & Development Director RESOLUTIONS 10. Resolution approving bid from Ultramax Ammunition of Rapid City, SD in the amount not to exceed $36,500.00 in conjunction with FY15 Ammunition Supplies purchase. Submitted by Dan Trelka, Director of Safety Services July 28, 2014 Page 9 11. Resolution approving application for a 2015 National Crime Victims' Rights Week, Community Awareness Projects Funds in the amount of $5,000.00; and authorize Mayor and City Clerk to execute said document. Submitted by Dan Trelka, Director of Safety Services 12. Resolution approving award of contract to Midwest Janitorial of Waterloo, Iowa in the amount of $7,154.00 per month; and approving the Contract, Bonds, and Certificate of Insurance in conjunction with the City of Waterloo Janitorial Services contract; and authorize Mayor and City Clerk to execute said documents. Submitted by Craig Clark, Building Official/Maintenance Administrator 13. Resolution approving award of contract to Don Gardner Construction of Waterloo, Iowa in the amount of $126,000.00; and approving the Contract, Bonds, and Certificate of Insurance in conjunction with the Waterloo Public Library Restroom Renovation; and authorize Mayor and City Clerk to execute said documents. Submitted by Craig Clark, Building Official/Maintenance Administrator 14. Resolution approving an Agreement with Advanced Systems, Inc. of Waterloo, Iowa in the amount not to exceed $88,831.54 for the extension of the Electronic Document Management System to include Novus Agenda Management software and hardware for processing paper documents and Laserfiche software assurance program currently utilized by the Police Department and Water Works; and authorize City Clerk to execute said documents. Submitted by Suzy Schares, City Clerk/Human Resources Director 15. Resolution approving settlement agreement with Michael Guild. Submitted by Suzy Schares, City Clerk/Human Resources Director 16. Resolution to approve extending the completion date of July 29, 2014 for the FY14 Sidewalk Repair Program property locations as follows: 205 W. 4th St., 217 W. 4th St., 219 W. 4th St., 221 W. 4th St., 223 W. 4th St., 225 W. 4th St., 229 W. 4th St., 191 W. 5th St., 1515 Black Hawk St., 422 Commercial St., property adjacent to 800 block Commercial St., 928 Jefferson St., 1300 Block Jefferson, 1420 Jefferson St., and 1501-1511 Jefferson St. Submitted by Suzy Schares, City Clerk/Human Resources Director 17. Resolution approving a variance to allow temporary parking on the east side of St. Francis Drive from W. 9th Street to Wildwood Rd. Submitted by Sandie Greco, Traffic Operations Superintendent 18. Resolution approving installation of a 25 mph speed hump at the 400 block of Edwards Street. Submitted by Sandie Greco, Traffic Operations Superintendent July 28, 2014 Page 10 19. Resolution approving an Agreement with Berens -Tate Consulting Group to complete required arbitrage testing for the general obligation bonds issued in 2007, 2008, and 2009 in an amount not to exceed $7,000.00; and authorize Mayor and City Clerk to execute said documents. Submitted by Michelle Weidner, Chief Financial Officer 20. Resolution approving the Agreement for Debt Payment with the Waterloo Development Corporation for the SportsPlex Facility; and authorize Mayor and City Clerk to execute said document. Submitted by Michelle Weidner, Chief Financial Officer 21. Resolution approving Amendment #2 to the Development and Property Transfer Agreement with the Waterloo Development Corporation for the SportsPlex facility and adopt a resolution approving Amendment #1 to the Lease Purchase Agreement with the Waterloo Development Corporation for the SportsPlex facility. Submitted by Michelle Weidner, Chief Financial Officer 22. Resolution approving 28E Agreements with City of Waterloo and the following counties: Allamakee, Black Hawk, Bremer, Butler, Chickasaw, Grundy, Hardin, Howard, Poweshiek, Tama, and Winneshiek for Hazmat team response; and authorize Mayor and City Clerk to execute said documents. Submitted by Pat Treloar, Chief of Fire Services 23. Resolution approving the Vanderwalle & Associates Proposed Scope of Work for 2014-2015 Agreement for Implementation Services for the City of Waterloo in the amount not to exceed $72,000.00; and authorize Mayor and City Clerk to execute said documents. Submitted by Noel Anderson, Community Planning and Development Director 24. Resolution setting date of hearing as August 11, 2014 to authorize the sale and conveyance of City owned interest in property Parcel ID #8913- 24-312-017, for $4,000.00, plus costs, to Raymond Hayes; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning and Development Director 25. Resolution approving award of bid to P & K Midwest of Waterloo, IA in the amount of $88,820.00; and authorize purchasing the Utility Vehicle with Snow Blower and Broom for Waterloo Regional Airport. Submitted by Michael Wilson, Airport Director 26. Resolution approving award of bid to Dan Deery Motor Co. of Waterloo, IA in the amount $39,698.00; and authorize purchase of Pick-up Truck with Plow for Waterloo Regional Airport. Submitted by Michael Wilson, Airport Director July 28, 2014 Page 11 27. Resolution approving award of bid to Murphy Tractor & Equipment Co. of Waterloo, IA in the amount of $243,494.00; and authorize purchasing Front End Loader for Waterloo Regional Airport. Submitted by Michael Wilson, Airport Director 28. Resolution approving award of contract to Pella Roofing and Insulation, Inc. of Vinton, Iowa in the amount of $27,950.00 in conjunction with the Metal Roofing Restoration - Snow Removal Equipment Building Project at Waterloo Regional Airport; and authorize Mayor and City Clerk to execute said documents. Submitted by Michael Wilson, Airport Director 29. Resolution approving award of contract to Modern Builders, Inc. of Janesville, Iowa in the amount of $66,350.00 in conjunction with the Replace Bi -Fold Door, Hangar #2 Project at Waterloo Regional Airport; and authorize Mayor and City Clerk to execute said documents. Submitted by Michael Wilson, Airport Director 30. Resolution approving Stormwater Pollution Prevention Plan Development Agreement for Waste Water Treatment Plant and Public Works Campus facilities in the amount not to exceed $6,800.00; and authorize Mayor and City Clerk to execute said documents. Submitted by Phil Schuppert, Stormwater Specialist 31. Resolution approving Construction Plans for Sanitary Sewer Serving Summerland Farms Replat Lot 1, as submitted by Kess & Associates, Inc. of Waterloo, Iowa; and Sewage Treatment Agreement DNR Form 29 (Nov 00) with the Department of Natural Resources and the final acceptance of construction plans subject to the review and acceptance by the DNR; and authorize Mayor to execute said document. Submitted by Dennis Gentz, P.E., Assistant City Engineer 32. Motion approving Change Order No. 2 for a net increase of $9,655.20 for work performed by K. Cunningham Construction Co., Inc. of Cedar Falls, Iowa for the F.Y. 2013 Byrnes Park Drainage Improvements - Phase III, Contract No. 850; and authorize Mayor and City Clerk to execute said document. Submitted by Jamie Knutson, PE, Associate Engineer 33. Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by K. Cunningham Construction Co., Inc. of Cedar Falls, Iowa in the amount of $301,378.71 for the F.Y. 2013 Byrnes Park Drainage Improvements - Phase III, Contract No. 850 and receive and file two (2) year maintenance Bond. Submitted by Eric Thorson, City Engineer July 28, 2014 Page 12 ORDINANCES 34. "Parking Prohibited At All Times" Hummingbird Circle - Outer circle side. Motion to receive, file, consider and pass for the first time an Ordinance amending the 2008 Traffic Code by amending Section 551, Parking Prohibited at all times on certain streets, by adding Subsection 182(a) Hummingbird Circle - Outer Circle Side. Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Sandie Greco, Traffic Operations Superintendent 35. "Parking Prohibited At All Times" East side of Mourning Dove Drive. Motion to receive, file, consider and pass for the first time an Ordinance amending the 2008 Traffic Code by amending Section 551, Parking Prohibited at all times on certain streets, by adding Subsection 189(a East side of Mourning Dove Drive.? �i Motion suspending the rules. Motion to consider and pass for the second and third time and adop ordinance. Submitted by Sandie Greco, Traffic Operations Superintendent 36. Request from Robson Homes, Inc. of Cedar Rapids, Iowa for a Site Plan Amendment to the "R -3,R -P" Planned Multiple Residence District, for 144 new dwelling units located on 20.63 acres of land, generally located east of Mourning Dove Drive. Motion to receive, file, consider and pass for the second time an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a Site Plan Amendment on Certain Property. Motion to suspend the rules. Motion to consider and pass for the third time and adopt ordinance. Resolution approving request by Robson Homes, Inc. for the 7 -lot Preliminary Plat of Prairie Meadow Estates, for the development of a new residential subdivision on 20.63 acres, generally located east of Mourning Dove Drive. Submitted by Aric Schroeder, City Planner July 28, 2014 Page 13 OTHER COUNCIL BUSINESS 37. U.S. 218/Washington Street Systemic Traffic Safety Improvements. Motion to instruct Traffic Operations Superintendent to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of bid opening as August 7, 2014 and hearing as August 11, 2014 in conjunction with the U.S. 218/Washington Street Systemic Traffic Safety Improvements; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Sandi Greco, Traffic Operations Superintendent 38. Sheerwood Bollard Installation Services. Motion to instruct Community Planning & Development Director to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of bid opening as August 7, 2014 and hearing as August 11, 2014 in conjunction with the installation of bollards in Sherwood Park area; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Aric Schroeder, City Planner ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares, CMC City Clerk/ Human Resource Director MEETINGS Monday, July 28, 2014 4:50 p.m. - Boards & Commissions Committee, Harold E. Getty Council Chambers 4:55 p.m. - Human Resources Committee, Harold E. Getty Council Chambers 5:05 p.m. - Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Waterloo Public Library meeting minutes of June 5, 2014 on file in the City Clerk's office. July 28, 2014 Page 14 2. Board of Waterloo Water Works Trustees meeting minutes of June 25, 2014 on file in the City Clerk's office. 3. Civil Service Commission meeting minutes of June 12, 2014 on file in the City Clerk's office. 4. Community Development Board meeting minutes of June 17, 2014 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Detention Basin Mod on Dry Run Creek, Contract No. 842 Pay estimate #1 to AECOM in the total amount due of $4,427.34. 2. FY13 Street Reconstruction Program, Contract No. 832 Pay estimate #22 to Aspro in the total amount due of $140,301.94 3. FY14 Street Reconstruction Program, Contract No. 859 Pay estimate to Aspro in the total amount due of $491, 773.50 4. FY14 Asphalt Overlay Program, Contract No. 857 Pay estimate #5 to Aspro in the total amount due of $298, 793.04 5. Kimball Ave. Transportation Project, Contract No. 843 Pay estimate #3 to Cedar Valley Corp. in the total amount due of $308,307.66 6. FY14 Bridge Deck Repair & Overlatj, Contract No. 777 Pay estimate #7 to Cramer & Associates in the total amount due of $50,112.41 7. W. Airline Highway Rehabilitation, Contract No. 827 Pay estimate to Iowa Erosion Control, Inc. in the total amount due of $24,740.16 8. FY12 Geraldine Road Phase 3, Contract No. 871 Pay estimate #1 to JDE Engineering in the total amount due of $9,285.00 9. FY12 Geraldine Road Phase 3, Contract No. 871 Pay estimate #2 to JDE Engineering in the total amount due of $4,240.00 July 14, 2014 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, July 14, 2014. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Jones, Schmitt, Lind, Morrissey, Welper, and Hart. Moment of Silence and remembrance of former Councilman Jim Burton who recently passed away. Pledge of Allegiance: Abraham Funchess, Human Rights Director. 143115 - Hart/Welper that the Agenda, as amended, by adding the following items: proclamation declaring Water & Wastewater Workers of IA week, 1.b.19 Main Street liquor license transfer, 1.b.20 Iowa Irish Fest liquor license, items 5-8 Purchase of Snow Removal Equipment at Waterloo Regional Airport (later deleting item 5 as it wasn't published), 25. Motion to cancel July 21St Regular Council Meeting, 26. Re -setting Public Hearing notice for the FY15 Seal Coat Program to July 28th, 27. Resolution approving designated financial institutions, and 28. re -setting bid opening and public hearing for Purchase of Snow removal equipment - Carrier Vehicle with Rotary Plow and by deleting item 24. Motion approving change order no. 1 for FY14 Asbestos Abatement Contract with Advanced Environmental for the Regular Session on Monday, July 14, 2014, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 143116 - Hart/Welper that the Minutes, as proposed, for the Regular Session on Monday, July 7, 2014 and Special Session on Thursday July 3, 2014, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Clark recognized Anna Northey for 30 years of service. Mayor Clark read a Proclamation declaring July 20 - 26, 2014 as "Water and Wastewater workers of Iowa Week". Mayor ProTem Hart recognized the volunteers with "From the Heart" who will be assisting citizens in repairing their homes. CONSENT AGENDA 143117 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated July 14, 2014, in the amount of $6,726,273.36, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2014-559. 2. Request of John R. Wolfe for a concrete driveway to be located at 6142 Kimball Ave., together with recommendation of approval of City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2014-560A. 3. Request of Joshua Jebe for a concrete driveway to be located at 813 Fairview Ave., together with recommendation of approval of City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2014-561A. 4. Request of Nikole L. Dillard for tax exemptions for the construction of a new single family dwelling valued at $130,000.00 located at 936 Newton Street and located in the Consolidated Urban Revitalization Area (CURA). Resolution adopted and upon approval by Mayor assigned No. 2014-562A. 5. Request of Robert Anderson for tax exemptions for the construction of a new garage valued at $14,300.00 located at 1537 Forest Avenue and located in the Consolidated Urban Revitalization Area (LURA). Resolution adopted and upon approval by Mayor assigned No. 2014-563A. July 14, 2014 Page 2 6. Request of Ryan Etten for tax exemptions for the construction of a new single family dwelling valued at $538,000.00 located at 5041 South Fork Lane and located in the City Limits Urban Revitalization Area (CLURA) Resolution adopted and upon approval by Mayor assigned No. 2014-564A. 7. Request of Jeffrey D. Smith for tax exemptions for the construction of a new twinhome valued at $140,000.00 located at 4146 Mourning Dove Drive and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor assigned No. 2014-565A. 8. Request of Marty Metcalf for tax exemptions for the construction of a new single family dwelling valued at $271,000.00 located at 4847 Yellowstone Drive and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor assigned No. 2014-566A. 9. Request of Ginger A. Shirley for a variance to the Noise Ordinance on July 26, 2014 from 9:00 a.m. to 5:00 p.m. in conjunction with Keinsnia Fair Keinsnia Ministries Full Gospel Church event to be held at 2222 Falls. Avenue including music and the use of a PA system, together with recommendation of approval of Director of Safety Services.. Resolution adopted and upon approval by Mayor assigned No. 2014-567A. b. Motion to approve the following: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Travel Requests Name & Title Class/Meeting New or Renewal Expiration Date Amount not to of Personnel Class C Beer Destination Date(s) exceed Sergeant Bloodstain Pattern Ankeny, IA 7/29/14- $730.00 Devine Analysis School Renewal 7/31/14 X Investigator Latent Print Council 7/28/14- $1,603.00 Hageman Evidence Collection with Chemistry & Bluffs, IA 8/1/14 X Maple Lanes 2608 University Ave. Light Renewal 02/28/15 X Officers Firearms Instructor Johnston, 8/11/14- $3,385.00 Erie, Schaaf and Wilson Certification IA 8/22/14 X Steve Jordan CSA -Fire Alarms Des Moines, IA 7/23/14 $130.00 Officer Hazardous Device Huntsville, 8/17/14- $900.00 Rulapaugh School AL 8/23/14 Steve Sturtz, Permit IRC 2009 Residential Building Inspector Des Moines, IA 7/29/14 $168.00 Writer Exam Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Dixon Grocery & Takeout 926 Linn St. Class C Beer New 05/27/15 X Hickory House 315 Park Rd. Class C Liquor Renewal 05/23/15 X Hometown Foods 1010 E. Mitchell Ave. Class E Liquor, Class B Wine, Class C Beer Renewal 03/09/15 X Jet Lounge 451-453 W. Parker St. C Liquor Renewal 04/14/15 X Kwik Stop 4335 Texas St. Class E Liquor, Class B Wine, Class C Beer New 05/01/15 X Maple Lanes 2608 University Ave. Class C Liquor & Outdoor Service Renewal 02/28/15 X New Star 315 Fletcher Ave. Class E Liquor, Class B Wine, Class C Beer New 06/01/15 X XL Bar 312 W. 4th St. Class C Liquor Renewal 04/30/15 X July 14, 2014 15. Brighouse Bar & Grill 307 W. 5th St. Page 3 Class C Liquor & Outdoor Service Renewal 05/13/15 X Solicitation Registration Application 16. Mike Mrzlak of AMVETS Post #19, 655 Cedar St. Cigarette/Tobacco Permit Renewal Applications 17. Vidcycle, 1205 E. San Marnan Dr. 18. Bonds 1.b.19: Special Class C Beer/Wine License Permit Application Main Street Waterloo, 212 E 4th Street (Transfer Only) (7/31/8/4/14) 1.b.20: Class C Liquor & Outdoor Sales License Permit Application Iowa Irish Fest (New) (7/31/14-8/5/14) (Includes Sunday Sales) Mr. Schmitt requested Item 1.b.7 be voted on separately. Roll call vote -Ayes: Seven. Motion carried. Item 1.b.7 143118 - Schmitt/Hart Motion to approve: Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Dixon Grocery & Takeout 926 Linn St. Class C Beer New 05/27/15 X Roll call vote -Ayes: Seven. Motion carried. Aric Schroeder, City Planner, explained that the applicant went before the Board of Adjustment and submitted a petition of several of the surrounding residents in support of the license. The Board of Adjustment is recommending approval for one year and will review the application in one year. PUBLIC HEARINGS 143119 - Schmitt/Hart that proof of publication of notice of public hearing on Waterloo Public Library Restroom Renovation, as published in the Waterloo Courier on June 30, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 143120 - Schmitt/Hart that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. Mr. Jones expressed concern that the low bid was higher than the estimate. Craig Clark, Building Official/Maintenance Administrator, explained that there were two addendums added to the original estimate. 143121 - Schmitt/Hart that "Resolution confirming approval of plans, specifications, form of contract, etc. in conjunction with Waterloo Public Library Restroom Renovation", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-568A. 143122 - Schmitt/Hart that "Resolution ordering construction in conjunction with Waterloo Public Library Restroom Renovation", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-569A. July 14, 2014 143123 - Schmitt/Hart Page 4 to receive, file and instruct City Clerk to read bids and refer to Building Official/Maintenance Administrator for review: Voice vote -Ayes: Seven. Bidder Bid Security Bid Amount Don Gardner Construction 315 LaPorte Rd. Waterloo, IA 50702 5% $126,000.00 Failor Hurley Construction 3337 Marnie Ave. Waterloo, IA 50701 5% $133,275.00 Woodruff Construction, LLC 2030 Keokuk St. Iowa City, IA 52240 5% $161,000.00 143124 - Hart/Welper that proof of publication of notice of public hearing on Bid for Janitorial Services - City of Waterloo, as published in the Waterloo Courier on June 30, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 143125 - Hart/Welper that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. Mr. Morrissey had questions regarding the low bidder. Craig Clark, Building Official, reported that he will get the answers to those questions. Mr. Jones questioned who the current provider is and how this compares to the current provider. Craig Clark, Building Official, ABM Janitorial Service is the current provider and the contract has expired. They did not bid due to an error in their office. They did intend to bid. The bid received is less than the current provider. 143126 - Hart/Welper that "Resolution confirming approval of specifications, bid document, etc. in conjunction with Bid for Janitorial Services - City of Waterloo", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-570A. 143127 - Hart/Welper that "Resolution authorizing to proceed in conjunction with Bid for Janitorial Services - City of Waterloo", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-571A. 143128 - Hart/Welper to receive, file and instruct City Clerk to read bids and refer to Building Official/Maintenance Administrator for review: Voice vote -Ayes: Seven. Bidder Bid Security Bid Amount Midwest Janitorial Service, Inc. 1395 N Center Point Rd, Hiawatha, IA 52233 $4,295.00 $7,154.00 143129 - Welper/Hart that proof of publication of notice of public hearing on FY15 Ammunition Supplies, as published in the Waterloo Courier on June 30, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. July 14, 2014 Page 5 143130 - Welper/Hart that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. Mr. Jones questioned why only one bid was received. Dan Trelka, Director of Safety Services, explained that he is unsure of why only one bid was received and he is not sure how it compares to last year as he has not reviewed the bids. 143131 - Welper/Hart that "Resolution confirming approval of specifications, bid document, etc. in conjunction with FY15 Ammunition Supplies", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-572A. 143132 - Welper/Hart that "Resolution authorizing to proceed in conjunction with FY15 Ammunition Supplies", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-573A. 143133 - Welper/Hart to receive, file and instruct City Clerk to read bids and refer to Director of Safety Services for review: Voice vote -Ayes: Seven. Bidder Bid Amount Ultramax Ammunition 1. 10,000 rounds of .40 S&W, 180 grain, jacketed 2112 Elk Vale Rd. hollow point, Federal HST, (P4OHST1). Rapid City, SD 57701- $299.00 per 1000 rounds 8526 2. 90,000 rounds of Federal American Eagle .40 S&W, 180 grain, full metal jacket (AE4OR1). $262.00 per 100 rounds 3. 2,000 rounds of Federal 12 gauge 2 3/ inch shot shell, 00 Buckshot, 9 pellet, low recoil (LEF132-00). $107.00 per 250 rounds 4. 2,000 rounds of Federal 12 gauge 2 3/ inch shot shell 1 ounce low recoil slug. (LEF127-RS). $118.00 per 250 rounds 5. 20,000 rounds of Federal .223 caliber, 64 grain, Sierra boat- tail hollow point Tactical Rifle Urban. (P223L). $211.00 per 500 rounds 6. 50,000 rounds of Federal American Eagle .223 caliber, 55 grain FMJ (AE223). $161.00 per 500 rounds 7. 10,000 rounds of Federal .308 Winchester caliber, 168 grain Sierra MatchKing boat tail hollow point. (GM308M-500). $360.00 per 500 rounds 143134 - Schmitt/Hart that proof of publication of notice of public hearing on Purchase of Snow Removal Equipment at Waterloo Regional Airport - Utility Vehicle with Snow Blower and Broom, as published in the Waterloo Courier on June 30, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 143135 - Schmitt/Hart that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. July 14, 2014 143136 - Schmitt/Hart Page 6 that "Resolution confirming approval of specifications, bid document, etc. in conjunction with Purchase of Snow Removal Equipment at Waterloo Regional Airport - Utility Vehicle with Snow Blower and Broom", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-574A. 143137 - Schmitt/Hart that "Resolution authorizing to proceed in conjunction with Purchase of Snow Removal Equipment at Waterloo Regional Airport - Utility Vehicle with Snow Blower and Broom", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-575A. 143138 - Schmitt/Hart to receive, file and instruct City Clerk to read bids and refer to Airport Director for review: Voice vote -Ayes: Seven. Bidder Bid Security Bid Amount P & K Midwest 2415 Sergeant Rd. Waterloo, IA 50701 $4,441.00 $88,820.00 143139 - Hart/Welper that proof of publication of notice of public hearing on Purchase of Snow Removal Equipment at Waterloo Regional Airport - Pick-up Truck with Plow, as published in the Waterloo Courier on June 30, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 143140 - Hart/Welper that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 143141 - Hart/Welper that "Resolution confirming approval of specifications, bid document, etc. in conjunction with Purchase of Snow Removal Equipment at Waterloo Regional Airport - Pick-up Truck with Plow", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-576A. 143142 - Hart/Welper that "Resolution authorizing to proceed in conjunction with Purchase of Snow Removal Equipment at Waterloo Regional Airport - Pick-up Truck with Plow", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-577A. 143143 - Hart/Welper to receive, file and instruct City Clerk to read bids and refer to Airport Director for review: Voice vote -Ayes: Seven. Bidder Bid Security Bid Amount Dan Deery Motor co. 3900 Alexandra Dr. Waterloo, IA 50702 $1,984.90 $39,698.00 143144 - Morrissey/Hart that proof of publication of notice of public hearing on Purchase of Snow Removal Equipment at Waterloo Regional Airport - Front End Loader, as published in the Waterloo Courier on June 30, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. July 14, 2014 143145 - Morrissey/Hart that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 143146 - Morrissey/Hart Page 7 that "Resolution confirming approval of specifications, bid document, etc. in conjunction with Purchase of Snow Removal Equipment at Waterloo Regional Airport - Front End Loader", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-578A. 143147 - Morrissey/Hart that "Resolution authorizing to proceed in conjunction with Purchase of Snow Removal Equipment at Waterloo Regional Airport - Front End Loader", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-579A. 143148 - Morrissey/Hart to receive, file and instruct City Clerk to read bids and refer to Airport Director for review: Voice vote -Ayes: Seven. Bidder Bid Security Bid Amount Murphy Tractor & Equip. Co. 3469 W Airline Hwy. Waterloo, IA 50703 $13,138.00 Bid Bond $243,494.00 Titan Machinery 4250 Grain Lane Center Point, IA 52213 5% $248,206.00 RESOLUTIONS 143149 - Schmitt/Hart that "Resolution approving the installation of a 100 watt decorative street light pole at the SE corner of Ravenwood Road and Ravenwood Circle", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-580A. 143150 - Schmitt/Hart that "Resolution approving relocating a 100 watt decorative street light pole at the SW corner of Red Tail Drive and Harbin Drive", be adopted. Roll call vote - Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-581A. 143151 - Schmitt/Hart that "Resolution approving submission of Grant Application for Feral Cat Trap/Neuter/Return program", be adopted. Roll call vote -Ayes: Seven. Mr. Schmitt questioned who the grantor is and who would be utilizing the program. Sandie Greco, Traffic Superintendent, noted that the City is applying to Pet Smart Charities and there is no City match. This would be for Waterloo and Cedar Falls. Resolution adopted and upon approval by Mayor assigned No. 2014-582A. 143152 - Morrissey/Hart that "Resolution approving submission of Black Hawk County Gaming Association grant application in the amount of $400,000.00 to be used for funding to support construction and installation of a Fuel Distribution Site at the new Public Works Building; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. July 14, 2014 Page 8 Mark Rice explained that this is in addition to the current site to provide fuel on both sides of the river. Resolution adopted and upon approval by Mayor assigned No. 2014-583A. 143153 - Morrissey/Hart that "Resolution approving request by the City of Waterloo to name a new private street as Tunis Circle, generally located east of Progress Avenue and north of Greenhill Road", be adopted. Roll call vote -Ayes: Seven. Jean Leader was noticed for bringing the request forward. Resolution adopted and upon approval by Mayor assigned No. 2014-584A. 143154 - Morrissey/Hart W that "Resolution approving request by the City of Waterloo to rename public Gray Street between Acadia Street and Easton Avenue to VanSyoc Drive", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-585A. 143155 - Cole/Hart that "Resolution approving request by the City of Waterloo to name a public alley as East Hanover Street, located between Logan Avenue and E. 4th Street, and West Hanover Street, generally located between David Street and Logan Avenue", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-586A. 143156 - Cole/Hart that "Resolution setting date of hearing as July 28, 2014 to approve request of Brent Dahlstrom of Cedar Falls, Iowa to rezone 2.38 acres from "R-2" One and Two Family Residence District and "R -3,R -P" Planned Residence District to "R -2,R -P" Planned Residence District, located southeast of 5609 Summerland Drive; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-587A. 143157 - Cole/Hart that "Resolution setting date of hearing as July 28, 2014 to approve request of Brent Dahlstrom of Cedar Falls, Iowa for a Site Plan Amendment to the "R-2, R -P" Planned Residence District, to allow for the construction of five duplexes, located southeast of 5609 Summerland Drive; and instruct City Clerk to publish notice", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-588A. 143158 - Cole/Hart that "Resolution approving Professional Service Agreement with Main Street Waterloo, for one (1) year (FY15) in the amount of $40,000.00 per year, to furnish technical and professional assistance in connection with the redevelopment of downtown Waterloo", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-589A. ORDINANCES 143159 - Schmitt/Welper that "an Ordinance vacating the west 40' of David Street, located south of W. Parker Street, subject to the retention of a utility easement over, under and upon the entire area to be vacated, in conjunction with request of Dennis Hagenow to vacate the west 40' of David Street, located south of W. Parker Street, subject to the retention of a utility easement over, under and upon the entire area to be vacated", be received, placed on file, considered and passed for the second time. Mike Young, attorney representing the applicant Dennis Hagenow, explained that they have met with the Jet Lounge and would like to get an appraisal so they can offer to sell the east 40' of the property to the Jet Lounge. The applicant asked that Council table this item for 60 days. July 14, 2014 Page 9 Andy Huffman, Owner of Jet Lounge, expressed concern with the topics being discussed. He was told the topic tonight would only be on tabling the item. He asked that it was tabled to allow his attorney to be present. Mr. Young explained that the heart of the matter is the parking lot and the easement that allows access to the property. They are concerned with the traffic utilizing the parking lot and the trash being left in the parking lot. There is also a liability issue. The Jet Lounge has not completed finishing their parking lot or finished the drainage retention. Mr. Hart explained that tablingthe item will give both parties time to work this issue out together. Matt Altrogge, co-owner Jet Lounge, expressed concern with tabling it for longer than 30 days. Mr. Morrissey questioned if this is having a financial impact on the Jet Lounge. If there was an agreement to not vacate the 40' would that be acceptable. Mr. Altrogge explained that his business relies on the David Street access and has suffered due to this issue. The agreement would have to be mutual and they would like to reach an agreement. Mr. Hart asked if thirty days would be acceptable for both parties. They agreed. Mr. Morrissey questioned if the vacate was approved what the impact would be. There was a call for the question. 143160 - Hart/Lind to table W. Parker Street, upon the entire area Hagenow to vacate the west 40' Street, subject to the retention vacated for the "Ordinance vacating the west 40' of David Street, located south of subject to the retention of a utility easement over, under and to be vacated, in conjunction with request of Dennis of David Street, located south of W. Parker of a utility easement over, under and upon the 30 days. Roll call vote -Ayes: Seven. Motion entire area to be carried. OTHER COUNCIL BUSINESS 143161 - Hart/Welper to instruct Public Works Director etc. in conjunction with purchase Installation, be approved. Voice 143162 - Hart/Welper to prepare specifications, bid document, of Five (5) Ton Overhead Crane and vote -Ayes: Seven. Motion carried. that specifications, bid document, etc. in conjunction with purchase of Five (5) Ton Overhead Crane and Installation, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 143163 - Hart/Welper that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with purchase of Five (5) Ton Overhead Crane and Installation", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-590A. 143164 - Hart/Welper that "Resolution setting date of bid opening as July 24, 2014 and date of public hearing as July 28, 2014; and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids in conjunction with purchase of Five (5) Ton Overhead Crane and Installation", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-591A. 143165 - Hart/Welper to instruct Public Works Director to prepare specifications, bid document, etc. in conjunction with purchase of Oil Distribution System, be approved. Voice vote -Ayes: Seven. Motion carried. July 14, 2014 143166 - Hart/Welper Page 10 that specifications, bid document, etc. in conjunction with purchase of Oil Distribution System, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 143167 - Hart/Welper that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with purchase of Oil Distribution System", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-592A. 143168 - Hart/Welper that "Resolution setting date of bid opening as July 24, 2014 and date of public hearing as July 28, 2014; and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids in conjunction with Purchase of Oil Distribution System", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-593A. 143169 - Hart/Welper to instruct Community Planning & Development Director to prepare plans, specifications, form of contract, etc. in conjunction with the Request for Proposal for Demolition and Site Clearance Services for 1423 Hawthorne Avenue, 928 Mulberry, 421 Almond, 717 Vinton, and 1013 Lincoln Streets. Voice vote - Ayes: Seven. Motion carried. 143170 - Hart/Welper that plans, specifications, form of contract, etc. in conjunction with the Request for Proposal for Demolition and Site Clearance Services for 1423 Hawthorne Avenue, 928 Mulberry, 421 Almond, 717 Vinton, and 1013 Lincoln Streets, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. 143171 - Hart/Welper that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with Request for Proposal for Demolition and Site Clearance Services for 1423 Hawthorne Avenue, 928 Mulberry, 421 Almond, 717 Vinton, and 1013 Lincoln Streets", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-594A. 143172 - Hart/Welper that "Resolution setting date of bid opening as July 24, 2014 and date of public hearing as July 28, 2014; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. and taking of bids in conjunction with Request for Proposal for Demolition and Site Clearance Services for 1423 Hawthorne Avenue, 928 Mulberry, 421 Almond, 717 Vinton, and 1013 Lincoln Streets", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-595A. 143173 - Hart/Welper to instruct Community Planning & Development Director to prepare plans, specifications, form of contract, etc. in conjunction with the Request for proposal for Well Plugging, Demolition, and Site Clearance Services for former Rath Packing Company Well House located in the 1600 block of Sycamore Street. Voice vote -Ayes: Seven. Motion carried. 143174 - Hart/Welper that plans, specifications, form of contract, etc. in conjunction with the Request for proposal for Well Plugging, Demolition, and Site Clearance Services for former Rath Packing Company Well House located in the 1600 block of Sycamore Street, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. July 14, 2014 143175 - Hart/Welper Page 11 that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with Request for proposal for Well Plugging, Demolition, and Site Clearance Services for former Rath Packing Company Well House located in the 1600 block of Sycamore Street", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-596A. 143176 - Hart/Welper that "Resolution setting date of bid opening as July 24, 2014 and date of public hearing as July 28, 2014; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. and taking of bids in conjunction with Request for proposal for Well Plugging, Demolition, and Site Clearance Services for former Rath Packing Company Well House located in the 1600 block of Sycamore Street", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-597A. 143177 - Cole/Morrissey that motion approving Change Order No. 2 for an increase of $86,950.00 for work performed by Cramer & Associates, Inc. of Grimes, Iowa for the F.Y. 2014 Bridge Deck Repair and Overlay Program, Contract No. 777; and authorize Mayor and City Clerk to execute said document, be received and placed on file. Voice vote - Ayes: Seven. Motion carried. 143178 - Cole/Morrissey that Motion to cancel regular City Council meeting of July 21, 2014 due to the lack of a quorum, be approved. Voice vote -Ayes: Seven Motion carried. 143179 - Cole/Morrissey that "Resolution re -setting public hearing to July 28, 2014 for the FY15 Seal Coat Program", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-598A. 143180 - Cole/Morrissey that "Resolution approving designating the financial institutions that will be used as depository institutions of the City and the maximum amounts that may be maintained on deposit at each", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-599A. 143181 - Hart/Morrissey that "Resolution dismissing prior bids received and authorizing the Director to rebid the project along with re -setting bid opening as July 31, 2014 and public hearing as August 4, 2014 in conjunction with the Purchase of Snow Removal Equipment at Waterloo Regional Airport - Carrier Vehicle with Rotary Plow", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-600A. ORAL PRESENTATIONS Bruce Kaiser, 627 Sycamore Street, expressed concern with information being presented on the vacate. John Sherbon, 1715 Robin Road, his original question had been answered at an earlier meeting; he also questioned the installation of the tv's. Bryon Molinaro-Blonigan, 3232 Augusta Circle, expressed concern with the revised bidding process. 143182 - Hart/Welper that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. July 14, 2014 Page 12 ADJOURNMENT 143183 - Hart/Welper that the Council adjourn at 6:42 p.m. Voice vote -Ayes: Seven. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director June 4, 2014 The City Clerk of the City of Waterloo, Iowa, met in the Harold E. Getty Council Chambers, City Hall, 715 Mulberry Street, Waterloo, Iowa, at 10:30 a.m. on Wednesday, June 4, 2014, to receive bids and refer the sale of $10,065,000 General Obligation Bonds, Series 2014A, to the best and most favorable bidder for cash, subject to approval of the City Council at 4:30 p.m. on the above date. The following persons were present at said meeting: Michelle Weidner, Chief Financial Officer; and Larry Burger, Vice President of Speer Financial, Inc. This being the time and place for the opening of bids for the sale of $10,065,000 General Obligation Bonds, Series 2014A, the City Clerk announced the following bids were received: Name of Bidder True Interest Rate 1. Robert W. Baird & Co. of Milwaukee, Wisconsin 2.4896% 2. FTN Financial Capital Markets of Shelby, Tennessee 2.5594% 3. Hutchinson, Shockey, Erley & Co. of Chicago, Illinois 2.5781% 4. J.P. Morgan, New York, New York 2.7969% The best bid was determined to be as follows: Robert W. Baird & Co. of Milwaukee, Wisconsin at a True Interest Rate of 2.4896%. Whereupon all bids were referred to Speer Financial, Inc. and the meeting adjourned to 4:30 p.m. in the Council Chambers on June 4, 2014. June 4, 2014 The City Clerk of the City of Waterloo, Iowa, met in the Harold E. Getty Council Chambers, City Hall, 715 Mulberry Street, Waterloo, Iowa, at 11:00 a.m. on Wednesday, June 4, 2014, to receive bids and refer the sale of $4,970,000 General Obligation Bonds, Taxable Series 2014B, to the best and most favorable bidder for cash, subject to approval of the City Council at 4:30 p.m. on the above date. The following persons were present at said meeting: Michelle Weidner, Chief Financial Officer; and Larry Burger, Vice President of Speer Financial, Inc. This being the time and place for the opening of bids for the sale of $4,970,000 General Obligation Bonds, Taxable Series 2014B, the City Clerk announced the following bids were received: Name of Bidder True Interest Rate 1. BMO Capital Markets, Chicago, Illinois 3.3673% 2. Robert W. Baird & Co. of Milwaukee, Wisconsin 3.4114% 3. Hutchinson, Shockey, Erley & Co. of Chicago, Illinois 3.4840% The best bid was determined to be as follows: BMO Capital Markets, Chicago, Illinois Interest Rate of 3.3673%. Whereupon all bids were referred to Speer Financial, Inc. and the meeting adjourned to 4:30 p.m. in the Council Chambers on June 4, 2014. June 4, 2014 The City Clerk of the City of Waterloo, Iowa, met in the Harold E. Getty Council Chambers, City Hall, 715 Mulberry Street, Waterloo, Iowa, at 11:30 a.m. on Wednesday, June 4, 2014, to receive bids and refer the sale of $8,750,000 (reduced to $8,515,000) General Obligation Bonds, Taxable Series 2014C, to the best and most favorable bidder for cash, subject to approval of the City Council at 4:30 p.m. on the above date. The following persons were present at said meeting: Michelle Weidner, Chief Financial Officer; and Larry Burger, Vice President of Speer Financial, Inc. This being the time and place for the opening of bids for the sale of $8,515,000 General Obligation Bonds, Taxable Series 2014C, the City Clerk announced the following bids were received: Name of Bidder 1. BMO Capital Markets of Chicago, Illinois 2. FTN Financial Capital Markets of Shelby, Tennessee True Interest Rate 1.4748% (Original) 1.4792% (Revised) 1.4975% ',--June' 4, 2014 3. Robert W. Baird & Co. of Milwaukee, Wisconsin 4. Hutchinson, Shockey, Erley & Co. of Chicago, Illinois 5. Bank of America, Merrill Lynch, New York, New York 6. J.P. Morgan, New York, New York 1.5479% 1.5879% 1.6110% 1.8119% The best bid was determined to be as follows: BMO Capital Markets of Chicago, Illinois at a True Interest Rate of 1.4792%. Page 2 Whereupon all bids were referred to Speer Financial, Inc. and the meeting adjourned to 4:30 p.m. in the Council Chambers on June, 2014. June 4, 2014 The Council of the City of Waterloo, Iowa, met in Special Session at City Hall Harold E. Getty Council Chambers, Waterloo, Iowa, at 4:30 p.m., on Wednesday, June 4, 2014. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Jones, Lind, Morrissey, Welper, and Hart. Absent: Schmitt. 142878 - Hart/Welper that the Agenda, as proposed, for the Special Session on Wednesday, June 4, 2014, at 4:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion carried. 142879 - Hart/Welper that copies of Call for the Special Session on Wednesday, June 4, 2014, at 4:30 p.m., be received and placed on file. Voice vote -Ayes: Six. Motion carried. BOND SALE 142880 - Hart/Cole that proof of publication of Notice of Sale on consideration of the proposition of issuance of not to exceed $10,065,000 General Obligation Bonds, Series 2014A, as published in the Waterloo Courier on May 29, 2014, be received and placed on file. Voice vote -Ayes: Six. Motion carried. 142881 - Hart/Welper that "Resolution directing sale of $10,065,000 General Obligation Bonds, Series 2014A to Robert W. Baird & Co. of Milwaukee, Wisconsin at a True Interest Rate of 2.4896% percent", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-435. 142882 - Hart/Welper that proof of publication of Notice of Sale on consideration of the proposition of issuance of not to exceed $4,970,000 Taxable General Obligation Bonds, Series 2014B, as published in the Waterloo Courier on May 29, 2014, be received and placed on file. Voice vote -Ayes: Six. Motion carried. 142883 - Hart/Welper that "Resolution directing sale of $4,970,000 Taxable General Obligation Bonds, Series 2014B to BMO Capital Markets, Chicago, IL at a true interest rate of 3.3673% percent", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-436. 142884 - Hart/Cole that proof of publication of Notice of Sale on consideration of the proposition of issuance of not to exceed $8,750,000 General Obligation Bonds, Taxable Series 2014C, as published in the Waterloo Courier on May 29, 2014, be received and placed on file. Voice vote -Ayes: Six. Motion carried. 142885 - Hart/Cole that "Resolution directing sale of $8,515,000 General Obligation Bonds, Taxable Series 2014C to BMO Capital Markets, Chicago, IL at a true interest rate of 1.4792% percent", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-437. "June '4, 2014 Page 3 142886 - Cole/Hart that proof of publication of Notice of Sale on consideration of the proposition of issuance of not to exceed $8,750,000 General Obligation Bonds, Taxable Series 2014C, as published in the Waterloo Courier on May 29, 2014, be received and placed on file. Voice vote -Ayes: Six. Motion carried. 142887 - Cole/Hart that "Resolution directing sale of $8,515,000 General Obligation Bonds, Taxable Series 2014C to BMO Capital Markets, Chicago, IL at a true interest rate of 1.4792% percent", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-437. 142888 - Cole/Hart that "Resolution authorizing the redemption Of Outstanding General Obligation Bonds, Series 2006A, Of The City Of Waterloo, State of Iowa, dated June 1, 2006, and directing notice be given", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-438. 142889 - Cole/Hart that "Resolution authorizing the redemption of Outstanding General Obligation Capital Loan Notes, Series 1998, of the City of Waterloo, State of Iowa, dated April 1, 1998, and directing notice be given", be adopted. Roll call vote -Ayes: Six. Resolution adopted and upon approval by Mayor assigned No. 2014-438A. ADJOURNMENT 142890 - Hart/Morrissey that the Council adjourn at 5:01 p.m. Voice vote -Ayes: Six. Motion carried. Suzy Schares City Clerk CITY OF WATERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 11, 2014 Dept. Head Signature: # of Attachments: 0 SUBJECT: Submitted by: Present plaques to 30 -year employees Brett Bredman, Mike Junk, Jeff Ruehs Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: City of Waterloo Finance Committee Open Invoice Report For July 28 2014 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, July 25, 2014 EFT Transactions: Add: Wellmark EFT 2,375,474.23 424, 568.97 128,605.44 Subtotal - as of Monday, July 28 2014 2,928,648.64 Workers Compensation Issued by TPA Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Wellmark EFT Payroll !Bill Payment Total - Monday, July 28 2014 7,009.81 2,559.29 331,517.53 1,702,929.07 4,972,664.34 Payment to Council members or related entities: $0.043 City of'Waterloo P i Payments -Bill Date 7/28/2014 Banking Date 7/29/2014 Prepared by: RH Journal Number 110 Fund Amount Fund Amount for formula 010 486,325.77 010 1 $ 486,325.77 100 10,514.34 100 1 10,514.34 101 20,000.00 101 1 20,000.00 200 3,167.11 200 1 3,167.11 205 1, 014, 269.56 205 1 1, 014, 269.56 224 106,562.00 224 2 106,562.00 266 18,184.09 266 1 18,184.09 283 2,127.90 283 3 2,127.90 290 254,742.28 290 1 254,742.28 291 31,159.90 291 1 31,159.90 409 4,427.34 409 4 4,427.34 410 7,087.51 410 4 7,087.51 411 399.33 411 4 399.33 412 100,533.40 412 4 100,533.40 413 19,233.45 413 4 19,233.45 414 69,437.20 414 4 69,437.20 • 426 5,971.00 426 1 5,971.00 520 130,256.81 520 5 130,256.81 521 79,673.61 521 5 79,673.61 525 11,226.63 525 1 11, 226.63 609 175.00 609 4 175.00 WAR 2,375,474.23 2,375,474.23 juornal total 4,750,948.46 WAR formula (2,375,474.23) Approved check total 2,375,474.23 w/d amount s Bank Acct ,F (RB) OVRNT $ 1,855,560.68 A, (RB) CDBG (USB)HOUSE (RB)GOB (RB)SEW $ 4,750,948.46 1 $ 2 3 4 5 6 To: (RB) ACCTS PYBL $ 2,375,474.23 106,562.00 N9 banking , 2,127.90 93 L }` " 201,293.23 Vj 209,930.42 \,/ $ 2,375,474.23 7/29/2014 forms bill banking net.xlsx 072814 cf-(12--/,/ FUNDS,3`RANSFER REQUEST Prepared by/Date / FROM ACCOUNT TO ACCOUNT AMOUNT C OF 0.T.k_K-c_ �p d 2it/7- 9 JS£ //0 s 686.3 ---,,?d---//7 REASON: (/ rc--_,4'_Ak_e / <2 , 3242014FORM6 REVENUE ACCTING , ,FUNDS TRANSFER City of Waterloo Bill Payments Bill Datc, 7/28/2014 Banking Date 7/29/2014 Prepared by: RH Journal Number 105 Fund Amount Fund Amount for formula 010 282,341.34 / Wellmark portion only -no fees 010 1 $ 282,341.34 414 267,791.55 :7 Tech Works 414 4 267,791.55 all fees 3,041.52 7 Fee PV detail all fees fees 3,041.52 WAR 553,174.41 Fund Summary Report juornal total 1,106,348.82 $ 553,174.41 1 $ WAR formula (553,174.41) fees 3 Approved check total 553,174.41 4 5 6 w/d amount Bank Acct (RB) OVRNT $ 282,341.34 All Fees 3,041.52 (RB)GOB 267,791.55 $ 553,174.41 7/29/2014 forms bill banking net.xlsx EFT072814 To: (RB) ACCTS PYBL No banking No banking Information from Detail not Fund Summary $ 553,174.41 City of Waterloo Payroll Vendor Disbursements Checks Issued and EFT JE: 90 &92 Date: 07/25/14 Prepared by: RH GRAND TOTALS (cF 44) Vendor Check EFT Inv jrnl Fund Amount Amount Fund Amount 010 .... 217.,626.03 266,189.80 010 1 483,815.83 ......... ............ Deductions from Inv journal:.:::Ob:ntit:use:::;: (7,237.59) 010 1 (7,237.59) 200 174,360.07 0.00 200 1 174,360.07 204 4,543.02 5,300.58 204 1 9,843.60 205 7,641.42 9,850.81 205 1 17,492.23 ............... ............... 224 4,060.83 f}ci:not,is:;:;:; 224 2 4,060.83 .............. • 224 O® riot;ilse::::: 7,280.03 224 2a 7,280.03 266 24,817.52 34,866.18 266 1 59,683.70 283 3,580.50 5,657.52 283 3 9,238.02 290 381.32 304.19 290 1 685.51 520 15,730.85 22,192.97 520 4 37,923.82 521 6,857.94 8,583.88 521 4 15,441.82 525 8,245.54 12,648.14 525 1 20,893.68 WAR 467,845.04 365,636.51 WAR 833,481.55 WAR 935,690.08 (467,845.04) 731, 273.02 1, 666, 963.10 1,666, 963.10 (365,636 51) (833,48155) 1 $ 759,537.03 2 4,060.83 467,845.04 365,636.51 833,481.55 2a 7,280.03 3 9,238.02 4 53,365.64 w/d amount To: (RB) ACCTS PYBL JBank Acct / (RB) OVRNT $ 759,537.03 (RB) CDBG 4,060.83 No (ia ing � (RB) CDBG 7,280.03 Er /i (USB)HOUSE 9,238.02 ( t_' 2 (RB)SEW 53,365.64 ( �( Grand Total $ 833,481.55 Grand Total $ 833,481.55 7/25/2014 forms pyrll vendor disbrs banking net.xlsx 072514 CJy of Waterloo Payroll Date 07/25/14 Preparer: RH GL Date 07/25/14 Banking Date 07/25/14 JE 88 Fund Dir Dep ACH 010 204 205 224 266 283 290 423 520 521 525 Net Payroll Total Net Payroll Total Bank Acct (RB) OVRNT (RB) CDBG (USB)HOUSE (RB)SEW Net Payroll checks only Dir Dep ACH Net Payroll Total DEBIT (652,287 27) 600, 518.52 9,154.11 19,162.22 10, 040.23 63,274.17 10, 590.52 424.55 0.00 42,750.06 14, 360.69 23,626.68 793, 901.75 793,901 75 Fund Dir Dep ACH 1 010 1 204 1 205 1 224 2 266 1 283 3 290 1 423 4 520 5 521 5 525 1 Net Payroll Total Dir Dep ACH Net Payroll checks only w/d amount To: (WF) Payroll $ 63,872.98 : &4 ) 3 b' 10,040.23 _Cf- 10,590.520 57,110.75 $ 141,614.48 ACH 652,287.27 $ 793,901.75 �_. 2.. 2_, rte, 6126/ 1 2 3 5 (652,287.2.7) 600,518.52 9,154.11 19,162.22 10, 040.23 63,274.17 10, 590.52 424.55 0.00 42,750.06 14,360.69 23,626.68 793, 901.75 (652,287.27) 141,614.48 63,872 98 10,040.23 10,590 52 57,110.75 141, 614.48 7/25/2014 forms payroll banking net.xlsx 072514 CITY OF WATERLOO Council Communication City Council Meeting: July 21, 2014 Prepared: July 9, 2014 Dept. Head Signature: Dennis Clark # of Attachments: 1 SUBJECT: Request to certify assessment of work performed by the Waterloo Water Works at 1 location (Consent agenda item) Submitted by: Dennis Clark, General Manager of Waterloo Water Works Recommended City Council Action: Adopt a resolution approving communication from the General Manager of the Waterloo Water Works transmitting request to certify repair amounts for work performed by the Waterloo Water Works. Address 401 Reed Street Amount to certify $2,870.00 Summary Statement: The Board of Trustees of the Waterloo Water Works adopted a resolution at their Board meeting, instructing the General Manager to forward the request to certify to the City Council of Waterloo, Iowa. The repairs were made to the private service lines of customers of the Waterloo Water Works. Expenditure Required: No City funds are required for this action. The Water Works paid for the repairs to the above referenced private service lines, and recovers the cost of the repairs through this assessment process. Source of Funds: Waterloo Water Works operating funds, generated from water sales. Policy Issue: Alternative: Background Information: DENN€S R. CLARK, P.E. General Manager WATERLOO WATER WORKS 325 SYCAMORE STREET • P.O. BOX 27 319-232-6280 WATERLOO, IOWA 50704 FAX: 319-232-1962 July 7, 2014 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 TRUSTEES: TERRY M. KUNTZ, Chair MARY H. POTTER, Vice -Chair SCOTT WIENANDS Dear Honorable Mayor & Council: The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, June 25, 2014. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $2,870.00, which is supported by invoice from All Star Plumbing and Heating, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owners were notified by the Waterloo Water Works to make the repairs to the service line at 401 Reed Street, which is located on Lot No. 22 in Block No. 9 in "Litchfield Addition, Waterloo, Iowa, Black Hawk County, and owned by Marlon M. Nix, Sr. and Zuleika M. Nix as Contract Purchasers, and WD Investments, LLC as Deed Holder. WHEREAS, the property owners notified the Waterloo Water Works that the owners desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owners, the owners voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 2 It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-602 RESOLUTION MAKING ASSESSMENT FOR WORK PERFORMED BY THE WATER WORKS. WHEREAS, the Board of Water Works Trustees of the City of Waterloo, Iowa, did, as provided by law, notify by written notice the property owner of the premises described below to have the repairs completed and further damage prevented, and WHEREAS, the property owner failed to comply with the order of the Board of Water Works Trustees, as by law provided, and WHEREAS, the Board of Water Works Trustees proceeded to have the work done on the premises described below, in the City of Waterloo, Iowa, to comply with Ordinance No. 1118 of the City of Waterloo, Iowa, and WHEREAS, the Board of Water Works Trustees filed with the City Clerk on the 28th day of July, 2014, a report filing claim for the repairs and preventing further damage at the below described premises and same met all the requirements of the City ordinance and have been fully completed. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the said report of the Board of Water Works Trustees be, and the same is hereby, approved; that the work was done under and by virtue hereby, accepted, and that the cost of said work is hereby determined to be as follows, which amount can be assessed over a ten-year period against the property: Marlon M. Nix, Sr. and Zuleika M. Nix as Contract Purchasers and WD Investments, LLC as Deed Holder, 401 Reed Street, Waterloo, Iowa Legal Description: Lot No. 22 in Block No. 9 in "Litchfield Addition", Waterloo, Black Hawk County, Iowa; Unpaid Assessment: $2,870.00 BE IT FURTHER RESOLVED that there be, and are hereby assessed and levied a special tax and assessment against the property improved in the City of Waterloo, Iowa, said assessment shall bear interest from the date of levy of the assessment, viz: July 28, 2014, at the rate of nine (9) percent per annum until paid on all the unpaid amount of this assessment certified to the County Treasurer of Black Hawk County, Iowa, and BE IT FURTHER RESOLVED that the City Clerk be, and she is hereby instructed to notify the above described property owners of said property, accordingly and also instructed to certify said assessment to the County Treasurer of Black Hawk County, Iowa, to be entered upon the tax list to be collected as other taxes, as provided by law, and when collected to be credited to the Water Works Fund of said City, and assessment to be made over a ten- year period. Resolution No. 2014-602 Page 2 PASSED AND ADOPTED this 28th da of July, 2014. est G ' Clark, Mayor ATTEST: Suzy Scares, City Clerk iss ()Liz() ems. CITY OF WATERLOO Council Communication Council Meeting: 07/28/14 Prepared: DeAnne Kobliska Dept. Head Signature: Sc fgy Sc1w re,- # of Attachments: 2 SUBJECT: Refunds Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Tony O'Donnell, 924 Calhoun Street is requesting that the assessment for Garbage, Sewer, and Storm Water in the amount of $177.11 be cancelled for property located at 1618 Newell Street as he was not the owner of the property. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: GARBAGE REFUND 525-15-5400-1785 SEWER REFUND 520-14-5200-1785 STORM WATER 521-07-7830-1785 Policy Issue: None Alternative: Not give the reimbursements Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. UUI 8DFR DISPLAY View Payments Account 05 40 0300 37758 Billing Date 9/18/13 Payment Date Bill Status OA Due Date 10/07/13 M/Q Q Non-ctrl Bill F Red Tag 11/29/12 Red Tag Due 9/13/13 Red Tag Sent Overdue Sent • WATER SEWER GARB SERV STORM MISC FIRE TOTAL 15.73 12.50 10.50 2.75 41.48 PAYMENT WATER SEWER GARBAGE STORM TOTAL AUDIT DATE PAYMENT PAYMENT PAYMENT PAYMENT PAYMENT DATE 9/18/13 GP 10.50- 10.50- 9/18/13 9/18/13 SE 12.50- 12.50- 9/18/13 9/18/13 CF 96.62 80.64 67.74 245.00 9/18/13 6/26/14 CT 80.64- 67.74- 148.38- 6/26/14 9/18/13 CF 25.98 25.98 9/18/13 6/26/14 CT 28.73- 28.73- 6/26/14 7/10/14 16:37:37 F3=Exit ,UUAEEFR CHANGE ,Account ' 05 40 0300 Customer 377581 Type options, press Enter. 2=Wrk Orders 5=Units 6=Cust Comm _ -Account 05 40 0300 1618 Customer 37758 MOORE BERNARD Mail to 37758 MOORE BERNARD 501 E MCKINLEY ST HAYTI MO 63851 Activity Code Fl Contract Type K Consumption Type W Owner/Maint WW Copies 1 Water Tax % Sales Tax Code _ Special Rate _ Acct Type TOUCH READ Start Date 101298 Readings: Small 1 Medium 0 Large 0 SignatureWDeposit: Date 10799 Sign Flag Y Lien Exempt Date Deposit Water: Amount Flag N Garbage: Amount Flag N Units to Bill 1 Sewer: Amount Flag N Units to Bill 1 Electronic Banking: _ Bank Account Type _ Out of Town: Departure Return Final Read Date 71613 SOAP Date 12213 Winter Cons. Bill Fire _ . 9/18/13 F3=Exit F4=Prompt F9=Add mode F14=Mthly bill F15=Acct His1nF16=Acctt Info + F17=Bill F18=Bill/Pmt F20=Meter F21=Cult His F22=Bill His Last option was: DAILY OPERATIONS t Customer 7=Pmt Prom NEWELL 7/10/14 16:40:13 8=Garb Units 9=Yard Waste ST Apt. Telephone 2350185 Standing Order Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-603 RESOLUTION APPROVING ABATEMENT OF ASSESSMENT FOR 1618 NEWELL STREET IN THE CITY OF WATERLOO, IOWA. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the following assessment be and the same is hereby abated: 1618 Newell Street Sewer/Garbage/Storm Water Assessment - $177.11 BE IT FURTHER RESOLVED that the assessment be and the same hereby cancelled and the City Clerk be and she is hereby directed to notify the Black Hawk County Treasurer of said cancellation. PASSED AND ADOPTED this 28th dayf July, 2014. ATTEST: Stray Scares, CMC City Clerk r est G. Clark, Mayor CITY OF WA"1"ERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 17, 2014 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Resolution cancelling an assessment for 133 St. Albans Street Submitted by: Suzy Schares, City Clerk/HR Director Recommended City Council Action: Pass resolution approving cancellation of Sewer/Garbage/Stormwater assessment in the amount of $141.16. Summary Statement: Expenditure Required: none Source of Funds Policy Issue Alternative Background Information: Payment was received prior to the deadline for assessment. City of Waterloo City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 July 16, 2014 We are asking that you cancel a special assessment for unpaid sewer, garbage and stoma water fees for YEAR: 2013 03-70-1690 067827 Shalynn Boike Property Address . Payment in full has been accepted and posted to account in our office. Parcel Code No. Amount to be Cancelled 133 St Albans Street 8913 23 283 002 GRAND TOTAL: $141.16 (Sewer:$83,66/Garbage:$46,50/Storm:$11.00) Please take the appropriate action on this matter. If you have any questions or need additional information, please feel free to contact me. Sincerely, WATERLOO WA l ER WORKS MaryC. Ratkovich (Brenda Volker) Office Manager (319) 232-6280 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-604 RESOLUTION APPROVING ABATEMENT OF ASSESSMENT FOR 133 ST. ALBANS STREET IN THE CITY OF WATERLOO, IOWA. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the following assessment be and the same is hereby abated: 133 St. Albans Street Sewer/Garbage/Storm Water Assessment - $141.16 BE IT FURTHER RESOLVED that the assessment be and the same hereby cancelled and the City Clerk be and she is hereby directed to notify the Black Hawk County Treasurer of said cancellation. PASSED AND ADOPTED this 28th day of July, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Scha*es, CMC City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-604 RESOLUTION APPROVING ABATEMENT OF ASSESSMENT FOR 133 ST. ALBANS STREET IN THE CITY OF WATERLOO, IOWA. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the following assessment be and the same is hereby abated: 133 St. Albans Street Sewer/Garbage/Storm Water Assessment - $141.16 BE IT FURTHER RESOLVED that the assessment be and the same hereby cancelled and the City Clerk be and she is hereby directed to notify the Black Hawk County Treasurer of said cancellation. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: Suzy Schar City Clerk s, CMC Ernest G. Clark, Mayor CITY OF WATERLOO. Council Communication City Council Meeting: July 28, 2014 Prepared: July 17, 2014 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Resolution cancelling an assessment for 429 Baltimore St. Submitted by: Suzy Schares, City Clerk/HR Director Recommended City Council Action: Pass resolution approving cancellation of Sewer/Garbage/Stormwater assessment in the amount of $104.50. Summary Statement: Expenditure Required: none Source of Funds Policy Issue Alternative Background Information: Payment was received prior to the deadline for assessment. City of Waterloo City Clerk & Finance Department 715 Mulberry Street Waterloo, IA 50703 July 16, 2014 We are asking that you cancel a special assessment for unpaid sewer, garbage and stoini water fees for YEAR: 2013 . Payment in full has been accepted and posted to account 12-40-0510 065022 in our office. Adam J. Sutton Property Address 429 Baltimore Street Parcel Code No. Amount to be Cancelled 8913 26 330 016 GRAND TOTAL: $104.50 (Sewer: $50.00/Garbage: $43.50/Storm:$11) Please take the appropriate action on this matter. If you have any questions or need additional information, please feel free to contact me. Sincerely, WA I'bRLOO WA I'ER WORKS Mary C. Ratkovich (Brenda Volker) Office Manager (319) 232-6280 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-605 RESOLUTION APPROVING ABATEMENT OF ASSESSMENT FOR 429 BALTIMORE STREET IN THE CITY OF WATERLOO, IOWA. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the following assessment be and the same is hereby abated: 429 Baltimore Street Sewer/Garbage/Storm Water Assessment - $104.50 BE IT FURTHER RESOLVED that the assessment be and the same hereby cancelled and the City Clerk be and she is hereby directed to notify the Black Hawk County Treasurer of said cancellation. PASSED AND ADOPTED this 28th day of July, 2014. Ernest G. C ark, Mayor ATTEST: Suzy Scha es, CMC City Cler Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-605 RESOLUTION APPROVING ABATEMENT OF ASSESSMENT FOR 429 BALTIMORE STREET IN THE CITY OF WATERLOO, IOWA. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the following assessment be and the same is hereby abated: 429 Baltimore Street Sewer/Garbage/Storm Water Assessment - $104.50 BE IT FURTHER RESOLVED that the assessment be and the same hereby cancelled and the City Clerk be and she is hereby directed to notify the Black Hawk County Treasurer of said cancellation. PASSED AND ADOPTED this 28th day of July, 2014. ,/ )ae,Ernest G. Clark, Mayor ATTEST: Suzy Sch4res, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 22, 2014 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Resolution cancelling an assessment for 318 Fowler St. Submitted by: Suzy Schares, City Clerk/HR Director Recommended City Council Action: Pass resolution approving cancellation of Sewer/Garbage/Stormwater assessment in the amount of $102.92. Summary Statement: Expenditure Required: none Source of Funds Policy Issue Alternative Background Information: Payment was received prior to the deadline for assessment. DEANNE KOBLISKA From: Sent: To: Cc: Subject Hi Brenda, SUZY SCHARES Friday, July 18, 2014 10:05 AM Brenda Volker MARY RATKOVICH; DEANNE KOBLISKA RE: Two More Tax Assess Cancellations We will get them added to our list to cancel. No apology necessary. This is just the way it works sometimes. Have a great weekend ;) Suzy Schares, CMC City Clerk/ HR Director City of Waterloo 71 5 Mulberry Street Waterloo IA 50703 319-291-4522 43008 From: Brenda Volker Sent: Thursday, July 17, 2014 4:40 PM To: SUZY SCHARES Cc: MARY RATKOVICH Subject: Two More Tax Assess Cancellations Suzy: Let me start by apologizing for two more 2013 tax assessment releases. After talking with Mary, we thought the two we emailed to you yesterday would be it. The two payments received today (See attached file) were from an attorney's office. Both of the assessment payments belong to the same person: Kip Grimson. 318 Fowler Street: $102.92 219 Oaklawn Avenue: $223.40 I'm sure you understand the circumstances in our decision to apply these two payments & not return the check since an attorney was involved. We'll continue to monitor any payments received & try to get them returned to the customer before application. Again, I apologize for the inconvenience. Feel free to call if there are any questions. Enjoy your evening. Brenda "VoCker "Wa.terCoo "Nater "Works 325 Sycamore Street, PO Box 27 "Waterloo, Ill. 50704 (319) 232-6280 Extension `3905 Brenda:VoCker@"NATERLOO-L7.ORCZ 1 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-606 RESOLUTION APPROVING ABATEMENT OF ASSESSMENT FOR 318 FOWLER STREET IN THE CITY OF WATERLOO, IOWA. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the following assessment be and the same is hereby abated: 318 Fowler Street Sewer/Garbage/Storm Water Assessment - $102.92 BE IT FURTHER RESOLVED that the assessment be and the same hereby cancelled and the City Clerk be and she is hereby directed to notify the Black Hawk County Treasurer of said cancellation. PASSED AND ADOPTED this 28th day of July, 2014. Ernest G. Clark, Mayor ATTEST: J Suzy Sch.res, CMC City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-606 RESOLUTION APPROVING ABATEMENT OF ASSESSMENT FOR 318 FOWLER STREET IN THE CITY OF WATERLOO, IOWA. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the following assessment be and the same is hereby abated: 318 Fowler Street Sewer/Garbage/Storm Water Assessment - $102.92 BE IT FURTHER RESOLVED that the assessment be and the same hereby cancelled and the City Clerk be and she is hereby directed to notify the Black Hawk County Treasurer of said cancellation. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: Suzy Scha City Cler es, CMC �vO est G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 22, 2014 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Resolution cancelling an assessment for 219 Oaklawn Avenue. Submitted by: Suzy Schares, City Clerk/HR Director Recommended City Council Action: Pass resolution approving cancellation of Sewer/Garbage/Stormwater assessment in the amount of $223.40. Summary Statement: Expenditure Required: none Source of Funds Policy Issue Alternative Background Information: Payment was received prior to the deadline for assessment. DEANNE KOBLISKA From: SUZY SCHARES Sent: Friday, July 18, 2014 10:05 AM To: Brenda Volker Cc: MARY RATKOVICH; DEANNE KOBLISKA Subject: RE: Two More Tax Assess Cancellations Hi Brenda, We will get them added to our list to cancel. No apology necessary. This is just the way it works sometimes. Have a great weekend ;) Suzy Schares, CMC City Clerk! EIR Director City of Waterloo 715 Mulberry Street Waterloo IA 50703 319-291-4522 #3008 From: Brenda Volker Sent: Thursday, July 17, 2014 4:40 PM To: SUZY SCHARES Cc: MARY RATKOVICH Subject: Two More Tax Assess Cancellations Suzy: Let me start by apologizing for two more 2013 tax assessment releases. After talking with Mary, we thought the two we emailed to you yesterday would be it. The two payments received today (See attached file) were from an attorney's office. Both of the assessment payments belong to the same person: Kip Grimson. 318 Fowler Street: $102.92 219 Oaklawn Avenue: $223.40 I'm sure you understand the circumstances in our decision to apply these two payments & not return the check since an attorney was involved. We'll continue to monitor any payments received & try to get them returned to the customer before application. Again, I apologize for the inconvenience. Feel free to call if there are any questions. Enjoy your evening. Brenda `Volker "Waterloo "Water "Works 325 Sycamore Street, PO Box 27 "Waterloo, Ill 50704 (319) 232-628o Extension *3905 B renda. Vo lk er@"N.iT2ERC 00-L?1. ORG i Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-607 RESOLUTION APPROVING ABATEMENT OF ASSESSMENT FOR 219 OAKLAWN AVENUE IN THE CITY OF WATERLOO, IOWA. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the following assessment be and the same is hereby abated: 219 Oaklawn Avenue Sewer/Garbage/Storm Water Assessment - $223.40 BE IT FURTHER RESOLVED that the assessment be and the same hereby cancelled and the City Clerk be and she is hereby directed to notify the Black Hawk County Treasurer of said cancellation. PASSED AND ADOPTED this 28th day of July, 2014. Ernest G ATTEST: oliLD zy Sch res, CMC City Cle k Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-607 RESOLUTION APPROVING ABATEMENT OF ASSESSMENT FOR 219 OAKLAWN AVENUE IN THE CITY OF WATERLOO, IOWA. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the following assessment be and the same is hereby abated: 219 Oaklawn Avenue Sewer/Garbage/Storm Water Assessment - $223.40 BE IT FURTHER RESOLVED that the assessment be and the same hereby cancelled and the City Clerk be and she is hereby directed to notify the Black Hawk County Treasurer of said cancellation. PASSED AND ADOPTED this 28th day of July, 2014. E nest G. Clark, Mayor ATTEST: Suzy Scares, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 18, 2014 Dept. Head Signature: PH # of Attachments: SUBJECT: Casey Davidson Wedding at Sans Souci Submitted by: Paul Huting, Leisure Services Director Recommended City Council Action: Approve the following: • Utilize Sans Souci Island for a wedding and reception on June 13, 2015, from 4pm until midnight. • Begin event set-up on Thursday, June 11 with final cleanup completed by Monday, June 15. Expenditure Required: NA Source of Funds: NA Policy Issue: NA Alternative: NA Background Information: The Mayor's office was contacted by Lori Price with a request to use Sans Souci for her daughter's wedding. Estimated attendance is 175-200. $1,000,000 liability insurance is to be provided naming the City as additional insured. A separate noise ordinance variance will be submitted to Council for the event. A tent will be erected and 2 RVs will be used as dressing rooms for the wedding party. Parking will be allowed on the existing roadway pavement. Security will be provided as directed by the police department. Portable toilets, generator, trash receptacles, cleanup and traffic control measures will be provided by the applicant. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-609 RESOLUTION APPROVING REQUEST OF MIKE AND LORI PRICE TO HOLD A WEDDING AND RECEPTION FOR CASEY DAVIDSON AND JEFF BROOKS ON SANS SOUCI ISLAND ON JUNE 13, 2015. WHEREAS, Mike and Lori Price have requested that they be allowed to hold a wedding and reception for Casey Davidson and Jeff Brooks on Sans Souci Island on June 13, 2015, together with the approval of the Director of Safety Services, and WHEREAS, set-up will begin on June 11, 2015 and final clean- up completed by June 15, 2015. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Mike and Lori Price to hold a wedding and reception for Casey Davidson and Jeff Brooks on Sans Souci Island on June 13, 2015 with set-up to begin on June 11, 2015 and final clean-up completed by June 15, 2014, be and the same is hereby approved. PASSED AND ADOPTED this 28th day of July, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Sch res, CMC City Cle k Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-608 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-609 RESOLUTION APPROVING REQUEST OF MIKE AND LORI PRICE TO HOLD A WEDDING AND RECEPTION FOR CASEY DAVIDSON AND JEFF BROOKS ON SANS SOUCI ISLAND ON JUNE 13, 2015. WHEREAS, Mike and Lori Price have requested that they be allowed to hold a wedding and reception for Casey Davidson and Jeff Brooks on Sans Souci Island on June 13, 2015, together with the approval of the Director of Safety Services, and WHEREAS, set-up will begin on June 11, 2015 and final clean- up completed by June 15, 2015. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Mike and Lori Price to hold a wedding and reception for Casey Davidson and Jeff Brooks on Sans Souci Island on June 13, 2015 with set-up to begin on June 11, 2015 and final clean-up completed by June 15, 2014, be and the same is hereby approved. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: Suzy Scha\es, CMC City Clerk &gL,Z- Ernest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-610 RESOLUTION GRANTING REQUEST OF MIKE AND LORI PRICE FOR A VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, Mike and Lori Price are requesting a variance to the Noise Ordinance on June 13, 2015, from 4:00 p.m. to 12:00 midnight, in conjunction with a wedding and reception to be held on Sans Souci Island, including a DJ/band and the use of a PA system, and WHEREAS, said event will exceed the limits of the Ordinance No. 3094, Noise Ordinance, and WHEREAS, said Mike and Lori Price have made formal application for a variance effective June 13, 2015, from 4:00 p.m. to 12:00 midnight, together with recommendation and approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Mike and Lori Price for a variance to Ordinance No. 3094, Noise Ordinance, on June 13, 2015, from 4:00 p.m. to 12:00 midnight, in conjunction with a wedding and reception to be held on Sans Souci Island, including a DJ/band and the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: zy Sch.res, CMC City Cle.k Ernest G. Clark, Mayor APPLICATION FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: 1 C>�� is© (S Av1C, \1\1\\C - APPLICANT' S ADDRESS: \ 62 t `[os‘CZ11 APPLICANT'S PHONE #: )A '2-31jr ANTICIPATED DATE OF VARIANCE: BSc. .2 T " Zz4 NAME OF EVENT:c.)\-2A v -c) TIMES OF DAY OF VARIANCE: GEOGRAPHICAL LOCATION OF VARIANCE: 7-ktAtii J \ - i C(.1 Ll 4 d\1D DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. CITY COUNCIL ACTION: APPROVAL: Applicrnt's Signatu ) D/ / C Date Police Dept. Recommendation APPROVAL: DENIAL: DENIAL: DECIBEL LEVEL: C- VNV(VV7 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-615 RESOLUTION GRANTING REQUEST OF MATT BOYD FOR A VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, Matt Boyd is requesting a variance to the Noise Ordinance on August 23, 2014 from 12:00 noon to 9:00 p.m. and August 24, 2014 from 1:00 p.m. to 6:00 p.m., in conjunction with North End Arts and Music Fest to be held at the African American Museum located at East 4th and Adams Street, including music and the use of a PA system, and WHEREAS, said event will exceed the limits of Ordinance No. 3094, Noise Ordinance, and WHEREAS, said Matt Boyd has made formal application for a variance effective August 23, 2014 from 12:00 noon to 9:00 p.m. and August 24, 2014 from 1:00 p.m. to 6:00 p.m., together with recommendation and approval of Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Matt Boyd for a variance to Ordinance No. 3094, Noise Ordinance, on August 23, 2014 from 12:00 noon to 9:00 p.m. and August 24, 2014 from 1:00 p.m. to 6:00 p.m., in conjunction with North End Arts and Music Fest to be held at the African American Museum located at East 4th and Adams Street, including music and the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: LA.,.c au y Scha es, CMC City Cler est G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 14, 2014 Dept. Head Signature: # of Attachments: 1 SUBJECT: MDA BOOT BLOCK 2014 Submitted by: Pat Treloar, Chief of Fire Services Recommended City Council Action: Approve MDA Boot Block. Dates: Friday, August 15, 2014 Friday, August 22, 2014 Friday, August 29, 2014 All times 3:00 to 6:00 PM. Locations: Franklin & E 3rd Street Station 1 Ansborough & Downing Station 3 & 4 LaPorte Rd. and San Marnan Station 5 & 2 Kimball & Ridgeway Station 6 (depending on staffing) Summary Statement: This year, as always, we will place an emphasis on firefighter safety as well as the safety of commuters from the city. We will accomplish this by wearing high visibility vests and by using signage prior to our collection points. MDA will again provide an insurance policy. This year will mark the 60th anniversary of the Fill the Boot fundraising drive. Since 1954, the International Association of Firefighters has helped to raise over $500 million to help save and improve the lives of those with muscle disease. Money raised from Fill the Boot is used to fund everything from research to summer camps for children with neuromuscular diseases. We would like to thank the City of Waterloo and the patrons of our city for their continued support and generosity in our efforts to raise money to assist those with neuromuscular diseases. Waterloo has continually been one of the top fundraisers in the state. Last year the citizens of Waterloo gave over $20,000 to fight muscular dystrophy. The MDA Coordinator for Local 66 is Sam Hess. Expenditure Required: Source of Funds: Policy Issue Alternative Background Information: ACORD,. CERTIFICATE OF LIABILITY INSURANCE ID: kf DA071/03/2014Y1 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER HUB International Insurance Services Inc. 2375 E. Camelback Road, Suite 250 Phoenix, AZ 85016-3424 Phone: 602-395-9111 Fax: 602-395-0222 CONTACT Vicki Negbee PHONE o, sot - 749-4211 FAX 866-682-2029 I (Nc, No) : E-MAIL ADDRESSS: Vicki.neebeeaAhubinternational.com PRODUCER CUSTOMER ID4 INSURER(S) AFFORDING COVERAGE NAIC # INSURED Muscular Dystrophy Association, Inc. 3300 East Sunrise Drive Tucson, AZ 85718-3208 INSURER A: Philadelphia Indemnity Insurance Company 18058 INSURER B: $1,000,000 INSURER C: INSURER D: $1,000.000 INSURER E : INSURER F : HUB CA Resident Lic #0757776 MED EXP (Any one person) COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR I TYPE OF INSURANCE ADDL INSR SUER MAID POLICY NUMBER POLICY EFF MMIDDIYYYY POLICY EXP MMlDDlYYYY LIMITS A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY PHPK1154945 04/01/2014 04/01/2015 EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED PREMISES (Ea Occurrence) $1,000.000 _ I CLAIMS -MADE I X J OCCUR MED EXP (Any one person) $ 20.000 PERSONAL &ADV INJURY 51,000.000 I GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES POLICY r-1PROJECT PER X LOC PRODUCTS-COMP/OPS AGG $2,000.000 $ AUTOMOBILE _ j LIABILITY ANY AUTO ANY ALL OWNED AUTOS j SCHEDULED AUTOS i HIRED AUTOS NON -OWNED AUTOS COMBINED SINGLE LIMIT accident) $ BODILY Injury (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ _ ;UMBRELLA LIAB EXCESS LIAB —CLAI OCCUR MS- MADE EACH OCCURRENCE I $ AGGREGATE $ DEDUCTIBLE RETENTION $ $ s WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N N/A E.L. EACH we STAT.! TORY LIMIT$', ACCIDENT OTH -ER OFFICER/MEMBER EXCLUDED? (Mandatory in NH) �- E.L. DISEASE —EA EMPLOYEE If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE—POLICY LIMIT DESCRIPTION OF OPERATIONS 1 LOCATIONS ! VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Additional Insured CG 2012 05 09 State or Governmental Agency or Subdivision or Political Subdivision- Permits or Authorizations. The certificate holder is named as additional insured as respects to their interest in the Waterloo Fill the Boot® taking place August 15, 22 & 29, 2014 at various intersections in Waterloo, IA. CERTIFICATE HOLDER CANCELLATION City of Waterloo 715 Mulberry Street Waterloo, IA 50703 (319) 291-4323 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE l -tom 1- .r`- . tfr ,l art �I ► [ ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD © 1988-2010 ACORD CORPORATION. All rights reserved. ACO ADDITIONAL REMARKS SCHEDULE CUSTOMER ID: KF Page 2 of 2 AGENCY HUB International Insurance Services Inc. NAMED INSURED Muscular Dystrophy Association, Inc. ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: 2010/05 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-616 RESOLUTION APPROVING REQUEST OF CHIEF OF FIRE SERVICES TO HOLD BOOT BLOCK FOR MUSCULAR DYSTROPHY ASSOCIATION (MDA) ON AUGUST 15, 22, AND 29, 2014 FROM 3:00 P.M. TO 6:00 P.M. AT THE INTERSECTIONS OF FRANKLIN AND EAST 3RD STREETS, ANSBOROUGH AND DOWNING AVENUES, KIMBALL AND RIDGEWAY AVENUES (DEPENDING ON STAFFING), AND LAPORTE ROAD AND SAN MARNAN DRIVE. WHEREAS, it has been the tradition of Waterloo Firefighters Local #66 to help the Muscular Dystrophy Association (MDA) with a Boot Block, and WHEREAS, the Chief of Fire Services is requesting that said Boot Block for Muscular Dystrophy Association (MDA) be held on August 15, 22, and 29, 2014 from 3:00 p.m. to 6:00 p.m. at the intersections of Franklin and East 3rd Streets, Ansborough and Downing Avenues, Kimball and Ridgeway Avenues, and LaPorte Road and San Marnan Drive. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of the Chief of Fire Services to hold a Boot Block for Muscular Dystrophy Association (MDA) on August 15, 22, and 29, 2014 from 3:00 p.m. to 6:00 p.m. at the intersections of Franklin and East 3rd Streets, Ansborough and Downing Avenues, Kimball and Ridgeway Avenues, and LaPorte Road and San Marnan Drive, be and the same is hereby approved. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: Suzy Scha es, CMC City Clerk CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: July 28, 2014 Prepared: July 11,2014 Dept. Head Signature: # of Attachments: SUBJECT: CLURA application for tax exemptions for the construction of a new single family dwelling located at 4735 Yellowstone Dr, Waterloo, Iowa 50701. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CLURA application from Mandy & Adam Wittmayer for the construction of a single family home located at 4735 Yellowstone Dr., Waterloo, Iowa 50701, Valued at $230,824, and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the City Limits Urban Revitalization Area Plan. ADDRESS 4735 Yellowstone Dr, Waterloo, Iowa 50701 LEGAL DESCRIPTION Klingaman Park Fourth Addition Lot #25, Waterloo, Black Hawk County, Iowa Expenditure Required: N/A Source of Funds: N/A Policy Issue: CLURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Voelker, Associate Planner CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY LIMITS URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed one or two family dwellings (single family homes or duplex/twin homes) that meet the following criteria: 1. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the 1st working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. Projects star -i& adoption date of July 18, 2011 do not qualify. n � ,�,� n n NAME: �' l J� G� �/IO„V ` AttCt i� l t Y LA ( SIGNATURE: ADDRESS: 4i iWWStUfJ TELEPHONE: J `1 - ( v -Lot `5 A. What is the Address of the property being improved? DATE: JUL ( 2.0144 --,Nr, v0 What is the Legal Description of the property? (May be available at County Recorder's Office on 2nd floor of the Courthouse) B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes to qualify) C. City of Waterloo Building and Inspections Department Information: 2'0 IK — Permit Number: Door) I 15 Date permit was issued: S - Total permit(s) valuation: D. What was the cost of the new constriction?2 )` L't' E. Estimated or actual date of completion of this new construction? 4z -?.3,,a2`( CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DENTED DATED: Tami McFarland Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 1 of 1 OM NO 11 Doc ID 005510170001 Type: GEN Kind WARRANTY DEED Recorded: 06/30/2014 at 11:16:14 AM Fee Amt: $565.60 Pape 1 of 1 Revenue Tax: $553.60 Black Hawk County Iowa JUDITH A MCCARTHY RECORDER F11e2014 00023278 Return To: U ei,L :90 go), s fit- -h Preparer: Charles P. Augustine, 531 Commercial Street, Ste. 250, Waterloo, 1 50701, (319) 232-3304 Taxpayer: Adam .1. Wittmayer and Amanda M. Wittmayer, File #14-13735 WARRANTY DEED - JOINT TENANCY For the consideration of One and No/100 Dollar(s) and other valuable consideration, Midwest Development Co. a corporation organized and existing under the laws of Iowa, does hereby Convey to Adam J. Wittmayer and Amanda M. Wittmayer, husband and wife, as Joint Tenants with Full Rights of Survivorship, and not as Tenants in Common. the following described real estate in Black Hawk County. Iowa: Lot 25, Klingaman Park Fourth Addition, Waterloo, Black Hawk County, Iowa (a Re -plat of Tract C, Klingaman Park Third Addition). Subject to easements, restrictions, covenants, ordinances and. limited access provisions of record. Grantor does Hereby Covenant with grantees, and successors in interest, that grantor 6/1 holds the real estate by title in fee simple; that it has good and lawful authority to sell and convey the real estate; that the real estate is free and clear of all liens and encumbrances except as may be above stated; and grantor Covenants to Warrant and Defend the real estate against the lawful claims of all persons except as may be above stated. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, and as masculine or feminine gender, according to the context. -, Dated: \\--v--\ Kyle Skogman as President of Midwest Development Co. 44./ 13y: 4,7 s, txsL , , as f.t..«:)) S -•&- of Midwest Development Co. STATE OF IOWA, COUNTY OF LINN 44 This instnin nt was ar.knowiedoeri hefnre mcg on this t ciao.- of 1 -(L)'t'_.l.tttA - Heb: Baas rnep dab sauna b Bleck Hark County. This map does not represent a survey, no liability assumed lar the accuracy the data delineated Derain, sitar expressed or knotted by Bleck Hawk County, Me Stacky M County Assessor, or Mak employees M TCly el Waterloo makes no warranty, express or Implied, as b Ns accuracy M Me information sewn on this map, end expressly decYkrs FaMiy kc the curacy thereof. Users should rear b afros! plats. surveys. recoNed bads. Pc butW at the Black Hew* County Asemsods IM for complete and accureb uMmalim. Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-611 RESOLUTION APPROVING APPLICATION WITH MANDY & ADAM WITTMAYER FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW SINGLE FAMILY HOME VALUED AT $230,824.00 FOR PROPERTY LOCATED AT 4735 YELLOWSTONE DRIVE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Mandy & Adam Wittmayer has submitted an application dated June 30, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions for the construction of a new single family home valued at $230,824.00 for property located at 4735 Yellowstone Drive, more fully described as follows: and, Lot 25, Klingaman Park fourth Addition, City of Waterloo, Black Hawk County, Iowa (a Re -plat of Tract C, Klingaman Park Third Addition). Subject to easements, restrictions, covenants, ordinances and limited access provisions of records; WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 1000 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: Efrnest G. Clark, Mayor uzy S ares, CMC City Cl-rk C TY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: u1 28 Prepared: luly 17,2014 Dept. Head Signature: # of Attachments: SUBJECI: CLURA application for tax exemptions for the construction of a new single family dwelling located at 4140 Mockingbird Ln, Waterloo, Iowa 50702. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CLURA application from Rick & Deloris Euchner for the construction of a single family home located at 4140 Mockingbird Ln., Waterloo, Iowa 50702, Valued at $215,000, and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the City Limits Urban Revitalization Area Plan. ADDRESS 4140 Mockingbird Ln, Waterloo, Iowa 50702 LEGAL DESCRIPTION Crossroads Estates Replat #I Lot 30, Waterloo, Black Hawk County, Iowa Expenditure Required: N/A Source of Funds: N/A Policy Issue: CLURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Voelker, Associate Planner CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer tV al -14v (met,/ k CITY LIMITS URBAN VITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEVONEOK T FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY L ... REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCit OF THE WAIERLOO. JUL 1 7 ?P14 The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed one or two family dwellings (single family homes or duplex/twin homes) that meet the following criteria: 1. Be located within the CLURA boundaries (a map of which can be obtained from the City ofWater1ooJDunity P1amig & Development Department.) LOO2. lt. This application must be filed with City prior to the 1 st working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. Projects started prior to the adoption date of July 18, 2011 do not qualify. ELkg, NAME: DW -012.K- OX61 A CS R. SIGNATUR ADDRESS: 4140 MecKm(-)13 P.0 LM TELEPHONE: 319 - "a-61 --- 0 4 r-ri3 DATE: t'T- LA A. What is the Address of the property being improved? 1MO t What is the Legal Description of the property? (May be available at County Recorder's Office on 2nd floor of the Courthouse) L4 B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes to qualify) e , C. City of Waterloo Building and Inspections Department Information: ltc•-t:••••.= Icb i'? - Permit Number: Date permit was issued: 12-31-11 Total permit(s) valuation: v")8 zs-) D. What was the cost of the new construction? 2 E. Estimated or actual date of completion of this new construction? 2-% CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DATED: DENIED Tami McFarland Black Hawk County Assessor Note: City Council approval does not guarantee fax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 1 of 1 11111111111111111111111111111111111111111111111111111 Doc ID: 005466860001 Type: GEN Kind: WARRANTY DEED Recorded: 05/12/2014 at 02:47;35 PM Fee Amt: $392.00 Pao 1 of 1 Revenue Tax: $360.00 Black Hawk County Iowa JUDITH A MCCARTHY RECORDER F11.2014-00019947 Return To: Title Services Corporation. 603 Commercial Si., Waterloo, IA 50701 Preparer: Charles P. Augustine, 531 Commercial Street, Ste. 250, Waterloo, IA 50701, (319)232-3304 Taxpayer: Rickie J. Euchner and Deloris A. Euchner, 4140 Mockingbird Lane, Waterloo, IA TSCA 138395 WARRANTY DEED - JOINT TENANCY For the consideration of One and No/100 Dollar(s) and other valuable consideration. Midwest Development Co. a corporation organized and existing under the laws of Iowa, does hereby Convey to Rickie J. Euchncr and Deloris A. Euchner. husband and wife, as Joint Tenants with Full Rights of Survivorship, and not as Tenants in Common, the following described real estate in Black Hawk County, Iowa: Lot 30, Crossroads Estates Replat No. 1, Waterloo, Black Hawk County, Iowa. Subject to easements, restrictions, covenants, ordinances and limited access provisions of record. =7.) Grantor does Hereby Covenant with grantees. and successors in interest, that grantor cs.0 Si holds the real estate by title in fee simple; that it has good and lawful authority to sell and convey (‘') the real estate; that the real estate is free and clear of all liens and encumbrances except as may be above stated; and grantor Covenants to Warrant and Defend the real estate against the lawful claims of all persons except as may be above stated. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, and as masculine or feminine gender, according to the context. Date: By: STATE OF IOWA, COUNTY OF LINN This instrument was acknowledged before me on this day ol'January, 2014, by Kyle Skogman. as President of Midwest Development Co. Kyle Skogman as President of Midwest Development Co. lir of Midwest Develo [ ORANOYS1ARK8 o CominissMnNumber742154 4y4 * MyCommissionExpkes 'Oym August 08. 2015 STATE OF IOWA, COUNTY OF LINN t skiv , Notary Public This instrument was acknowledged before me on this day of January,. 2014. by viktk as 3y.c.A.)15tjc,. of Midwest Development Co. . — I 4,5oA4,, BRAHDY STARKS 1 '?f1,A,,,,. Commission Number 742154 4-i .... ,* My Commission Expires i ,bi...... August 08. 2015 Notary Public 1,Rzo 3q.,?.00 3r7, r7S/,C)O File Number: 2014-0001994.1` Seq: 1 Nolo; Base map data course is Black Hawk Cot., Ike map does net represent a survey, no kadtsy ▪ cuffed ler the avvixy of the data Peens* haver, either empress. or impked by Black Hoek Comp. tM B lack Hawk COW* Assessor, or Pee smpbyees_ The City of Waterbo nukes no vemrty,.pass or entered, as Bu acaracy of the intonation show, Pin map, end expressly disclakn liability for the saccuracy then seers should Wei to official plats, a pla, umys.rally MS rids, eft. boated at tha Blank County Assessor's °Pep for complete and accost, information, Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-612 RESOLUTION APPROVING APPLICATION WITH RICK & DELORIS EUCHNER FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW SINGLE FAMILY HOME VALUED AT $215,000.00 FOR PROPERTY LOCATED AT 4140 MOCKINGBIRD LANE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Rick & Deloris Euchner has submitted an application dated July 17, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions for the construction of a new single family home valued at $215,000.00 for property located at 4140 Mockingbird Lane, more fully described as follows: Lot 30, Crossroads Estates Replat No. 1, Waterloo, Black Hawk County, Iowa. Subject to easements, restrictions, covenants, ordinances and limited access provisions of records; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. PASSED AND ADOPTED this 28th day of July, 2014. ?'4"7 Ernest G. Clark, Mayor ATTEST: uzy Sc ares, CMC City Clerk CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting:ul 28 201 Prepared:ul 17 201 Dept. Head Signature: ____ # of Attachments: SUBJECT': CURA application for tax exemptions for a new single family home located at 111 Bishop Ave, Waterloo, Iowa 50707. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CURA application from Vern Jackson for the construction of � and ew single family e located at 111 Bishop Ae, Waterloo, Iowa 50707, valued at$ 00,000authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the Consolidated Urban Revitalization Area. ADDRESS 111 Bishop Ave, Waterloo, Iowa 50707 LEGAL DESCRIPTION See attached Expenditure Required: N/A Source of Funds: N/A Policy Issue: CURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Voelker, Associate Planner CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 1 of 2 A �TATF WARRANTY DEED C Y • (Joint Tenancy) 7 \ THE IOWA STATE BAR ASSOCIATION 'sf A1�o Official Form #103 Recorder's Cover Sheet Preparer Information: (Name, address and phone number) Larry L. Anfinson, 726 W. 4th Street, Waterloo, IA 50702, Phone: (319) 235-9507 111111M 11111 {N iN�II_I1111111111II�IIIII1N Doc ID: 005423260002 Type: GEN Kind WARRANTY DEED Recorded: 03/19/2014 at 02:18:00 PM Fee Amt: $17.00 Page 1 of 2 Revenue Tax: $0.00 Black Hawk County Iowa JUDITH A MCC/ARTHY RECORDER Fi1e2014- 00016749 Taxpayer Information: (Name and complete address) Vern F. Jackson, 11I Bishop Avenue, Waterloo, IA 50707 Return Document To: (Name and complete address) Larry L. Anfinson, 726 W. 4th Street, Waterloo, IA 50702, Phone: (319) 235-9507 Grantors: Vern F. Jackson Grantees: Vern F. Jackson Judy M. Wallace Legal description:See Page 2 Document or instrument number of previously recorded documents: C The Iowa State Bar Association 2005 10WADOCSO File Number: 2014-00016749 Seq: 1 Page 1 of 1 tie Number: 2014-00016749 Seq. THE IOWA STATE BAR ASSOCIATIONFOR Official Form No. 103 Larry L. Anfinson THE LEGAL EFFECT OF THE USE OF THIS FORM, CONSULT YOUR LAWYER q, `S�Uc`aak0 tiTAr4 , �� P , For the consideration Vem F. Jackson, a single WARRANTY DEED - JOINT TENANCY of One ($1.00) Dollar(s) and other valuable consideration, person do hereby Convey to Vem F. Jackson and Judy M. Wallace as Joint Tenants with Full Rights of Survivorship, and not as Tenants in Common, the following estate in Black Hawk County, Iowa: described real Nos. 10, 11, 12, 13, 14 in Black Hawk County, of record. filing of a Declaration of that grantors hold the real the real estate; that the above stated; and grantors except as may be above and distributive share in and shall be construed as in the 18, 2014 Lots Nos. 10, 11, 12, 13, 14, and 15 in Block No. 22 in Iowa, (now in the City of Subject to easements, restrictions, This transaction is without Value, Groundwater Hazard Grantors do Hereby estate by title in fee simple; real estate is free and clear Covenant to Warrant and Defend stated. Each of the undersigned to the real estate. Words and singular or plural number, and 15 and that portion of vacated alley abutting said Lots Auditor Rainbow's Plat of Maywood, Second Filing, Waterloo, Iowa). covenants, ordinances and limited access provisions any consideration, and therefore is exempt from the Statement and the imposition of Revenue Stamps. Covenant with grantees, and successors in interest, that they have good and lawful authority to sell and convey of all liens and encumbrances except as may be the real estate against the lawful claims of all persons hereby relinquishes ail rights of dower, homestead phrases herein, including acknowledgment hereof, as masculine or feminine gender, according to the context. Dated: March em F. Jackson � (Grantor) (Grantor) (Grantor) STATE OF IOWA COUNTY OF BLACK HAWK (Grantor) , 2014 , by This record was acknowledged Vein F. Jackson, a single before me this 18th day of March person '7� --L1 K3. Signature of Notary Public Rachel M. Niedert ^`..5, 0 The Iowa Stare Bar Association 2013 10WADOCS® Warranty Deed -Joint Tenancy Revised August 2613 tie Number: 2014-00016749 Seq. CONSOLIDATED URBAN REVITALIZATION AREA APPLICATION FOR PROPERTY TAX EXEMPTION FOR IMPROVEMENTS UNDER THE PROVISIONS OF THE CONSOLIDATED URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The Consolidated Urban Revitalization Area (CURA) allows property tax exemptions on improvements to property located within its boundaries that meet the following criteria: I. At least a 10% improvement to the value of the residential property. At least a 15% improvement to the value of commercial property if a building was previously on the site. If commercial property was previously vacant, all actual value added by the improvements is eligible for tax exemption. 2. Be located within the CURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 3. This application must be filed with City prior to the 1' working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following/�informationfor your application to be submitted to the City Council. NAME: Jti jt) TT Jac&' #/ SIGNATURE: ADDRESS: /1/ /F./S./fel, TELEPHONE: 3/7 r• -i/5"/ 7 ] 7 A. What is the Address of the property being improved? DATE: n /31.5AO,p /'fife, What is the Legal Description of the property? (May be)available at County Recorder's Office on 2"d floor of the Courthouse)? // /2) /3 /f/ %S 4e 'if,A pox? ry e f ytile_ - - 1% p( d r J�.f%iu/irj t co#s fl /orf / i i 2, /3. Jt/i AA1 1,5 ! 11'/c�[i fr 22 fr,' /410:41CrJOit/4�7 k{e P/ 4- .. t'� r4 461"4 . ` cifin- ..1:2414+64 (�✓�to ,rte -�l t.z C� B. Indicate desired exemption schedule: (1 or 2) 1. One Hundred Percent (100%) exemption for three years on the actual value added by improvements; 2. ) A partial exemption on the actual value added by improvements according to the following schedule: a. First Year 80% d. Fourth Year 50% g. Seventh Year -30% b. Second Year --70% e. Fifth Year 40% h. Eighth Year 30% c. Third Year ---60% f Sixth Year ----40% i. Ninth Year 20% j. Tenth Year 20% C. What was the nature of the improvement(s)? rV'4 t_ F -I c is e D. City of Waterloo Building and Inspections Department Information: 'Gvrj Permit Number: a 2 '1 3 Date permit was issued: 10-15 —1+(3Total permit(s) valuation: E. What was the cost of the improvement? ets , 000/ 00 F. Estimated or actual date of completion of these improvements? "T " 23 i y G. If this is not a singe -family dwelling unit, which you own and reside in, will these improvements create a displacement of your tenants? Yes )C No CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DENIED DATED: T.J. Koenigsfeld Black Hawk County Assessor Note: The improvements to your home or business may not change the assessed value. Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. OsageAve Hots: Bass nap data source is Black Hawk County. This map does not represents survey, no mbaity is mad for Me aouacy of the WO dameated herein O ther expressed or implied by Black .n County, the Black Hawk County Assessor, or theirrempbyeo. The City of Weterbo makes ofnwarranty, express accuracyImplied, as to the accuracy Me Information shown en this map, and expressly diatlaire lability for the accuracy thereof. Users should refer b official pla6, surveys. recorded deed :. looted at the B taM Hawk County Assessors s Office for complete era accurate information. 100 200 400 " Fee Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-613 RESOLUTION APPROVING APPLICATION WITH VERN JACKSON FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW SINGLE FAMILY DWELLING VALUED AT $100,000.00 FOR PROPERTY LOCATED AT 111 BISHOP AVENUE IN THE CONSOLIDATED URBAN REVITALIZATION AREA (CURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Vern Jackson has submitted an application dated July 10, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions on the construction of a new single family dwelling valued at $100,000.00 for property located at 111 Bishop Avenue more fully described as follows: Lot Nos. 10, 11, 12, 13, 14, 15 and that portion of vacated alley abutting said Lots Nos. 10, 11, 12, 13, 14, and 15 in Block No. 22 in Auditor Rainbow's Plat of Maywood, Second Filing, in Black Hawk County, Iowa, (now in the City of Waterloo, Iowa). Subject to covenants, restrictions, ordinances, easements, and limited access provisions of record; and, WHEREAS, said property is located within the designated Consolidated Urban Revitalization Area (CURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and, WHEREAS, the new construction project respecting said property is in conformance with the Consolidated Urban Revitalization Area (CURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the Consolidated Urban Revitalization Area (CURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year For the fourth year For the fifth year For the sixth year For the seventh year For the eighth year For the ninth year For the tenth year 80% 70% 60% 50% 40% 40% 30% 30% 20% 20% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. Resolution No. 2014-613 Page 2 PASSED AND ADOPTED this 28th day of July, 2014. i rnest G. Clark, Mayor ATTEST: Suzy cares, CMC City Cl rk CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: ul 28 Prepared: iuly 17,2014 Dept. Head Signature: # of Attachments: SUBJECT: CURA application for tax exemptions for a new single family home located at 1241 Roosevelt St, Waterloo, Iowa 50707. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CURA application from Adam L Aswegan for the construction of a new single family home located at 1241 Roosevelt St, Waterloo, Iowa 50707, valued at $300,000 and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the Consolidated Urban Revitalization Area. ADDRESS 1241 Roosevelt Street, Waterloo, Iowa 50707 LEGAL DESCRIPTION The East half of Lot 39 in Maywood 3rd Addition, Black Hawk County, Iowa. Expenditure Required: N/A Source of Funds: N/A Policy Issue: CURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Voelker, Associate Planner CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer 1 CO CONSOLIDATED URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR IMPROVEMENTS UNDER THE PROVISIONS OF THE CONSOLIDATED URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The Consolidated Urban Revitalization Area (CURA) allows property tax exemptions on improvements to property located within its boundaries that meet the following criteria: 1. At least a 10% improvement to the value of the residential property. At least a 15% improvement to the value of commercial property if a building was previously on the site. If commercial property was previously vacant, all actual value added by the improvements is eligible for tax exemption. 2. Be located within the CURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 3. This application must be filed with City prior to the V` working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has bee granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the Ci NAME: / t4m L, PrsiLtmo SIGNATURE: ADDRESS: I2- { Ron5c'.ut.l - -• TELEPHONE: uJ�� lu � r G 51\---5-070 7 3i9- Z3r -3215 A. What is the Address of the property being improved? ncil. DATE: 71/ 1224i /.L+ 64-. What is the Legal Description of the property? (May be available at County Recorder's Office on 2"d floor of the Courthouse)? MaAktAkA F4 -L '` a1 Lot }` -e6. k B. Indicate desired exemption schedule: (1 or 2) 1. One Hundred Percent (100%) exemption for three years on the actual value added by improvements; 2. '�y A partial exemption on the actual value added by improvements according to the following schedule: a. First Year 80% d. Fourth Year 50% g. Seventh Year 30% b. Second Year 70% e. Fifth Year 40% h. Eighth Year 30% c. Third Year 60% f. Sixth Year 40% i. Ninth Year 20% j. Tenth Year 20% C. What was the nature of the imorovement(s)? 6F fJeu D. City of Waterloo Building and Inspections Department Information: 01 --000102-9 Permit Num ier: ate permit was issued: 17-31-13 E. What was the cost of the improvement? 300 0 Total permit(s) valuation: 2 l C1, 11100 F. Estimated or actual date of completion of these improvements? G. If this is not a singe -family dwelling unit, which you own and reside in, will these improvements create a displacement of your tenants? Yes No CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DENIED DATED: Tami McFarland Black Hawk County Assessor Note: The improvements to your home or business may not change the assessed value. Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. BLACK HAWK COUNTY ABSTRACT & TITLE jL§ Page 1 oft. I' hill((I_I11011111111111 III11111011118 Doc ID: 004402010002 Type: GEN Kind: ED Recorded: M1 02/24Y /20111 at 03:19:11 PM Fee Amt: $33.40 Page 1 of 2 Revenue Tax: $14.40 Black Hawk County Iowa JUDITH A MCCARTHY RECORDER F11e2011-00016776 SPECIAL WARRANTY DEED THE IOWA STATE BAR ASSOCIATION Official Form No. 105 Recorder's Cover Sheet Preparer information: (name, address and phone number) TF 43, An Iowa Partnership, PO BOX 12131, Des Moines, IA 50312 Taxpayer Information: (name and complete address) Adam Aswegan and Brittanny Grant 0 Return Document To: (name and complete address) Black Hawk Co. Abstract & Title 614 Sycamore Street - Waterloo, IA 50703 T urantors: TF 43, An Iowa Parntership, PO BOX 12131, Des Moines, IA 50312 Grantees: Adam Aswegan and Brittanny Grant Legal Description: East 1/2 of Lot 39 Maywood Third Addition in the City of Waterloo, Black Hawk County, Iowa Document or instrument number of previously recorded documents: ✓19.00 q, I5D File Number: 2011-00016776 Seq: 1 Page 2 of 2 SPECIAL. WARRANTY DEED For the consideration of 1 Dollar(s) and other valuable consideration, TF 43, an Iowa Partnership, do hereby Convey to Adam Aswegan and Brittanny Grant, tenants in common, the following described real estate in Black Hawk County, Iowa: East 1/2 of Lot 39 Maywood Third Addition in the City of Waterloo, Black Hawk County, Iowa Grantors do Hereby Covenant with Grantees and successors in interest to Warrant and Defend the real estate against the lawful claims of all persons claiming by, through or under them, except as may be above stated. Each of the undersigned hereby relinquishes all rights of dower, homestead and distributive share in and to the real estate. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, and as masculine or feminine gender, according to the context. Dated: STATE OF IOWA )ss: TF 43, An Iowa Partemship By /1 ( 1 Tristan Frank, Managing Partner COUNTY OF POLK ) On this JD day of r(hi2 ftari ( , 2011, before me, a Notary Public in and for said State, personally appeared Tristan Frafik, to me personally known, who being by me duly sworn, did say that he is a Partner of said TF 43, an Iowa Partnership; that no seal has been procured by the said TF 43; that said instrument was signed on behalf of said by authority of its Partners; and that the said Tristan Frank as such Partner, acknowledged the execution of said instrument to be the voluntary act and deed of said Partnership, by it and by them voluntarily executed. //)i—fiD)/g* ,oi ,=Trrryr•r•T!S 1 r I Notary Public in and for said State. File Number: 2011-00016776 Seq: 2 Note: Bar map dela source is Back Hew* County. This map does no, represent a aurvry, sero fuGldy is assumed ford. accuracy of the dela dafmaled herein, ea., expressed or inpbad by Buck Naw* County, the Blades Hawk Couly Assessor, or the* employees. Tha City of Waterloo metres no warranty, express or implied, as to the accuracy of Ow information shown on this wrap, and expressly disclaims official for the ashould thereof. Users shourefer ft . oFn ipal puts, surveys, remrdad deeds. mc. Hco.d at lire Black Ha. County Assesrrs Olf for complete and scan. infatuation. Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-614 RESOLUTION APPROVING APPLICATION WITH ADAM L. ASWEGAN FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW SINGLE FAMILY DWELLING VALUED AT $300,000.00 FOR PROPERTY LOCATED AT 1241 ROOSEVELT STREET IN THE CONSOLIDATED URBAN REVITALIZATION AREA (CURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Adam L. Aswegan has submitted an application dated July 14, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions on the construction of a new single family dwelling valued at $300,000.00 for property located at 1241 Roosevelt Street more fully described as follows: East of Lot 39 Maywood Third Addition in the City of Waterloo, Black Hawk County, Iowa. Subject to covenants, restrictions, ordinances, easements, and limited access provisions of record; and, WHEREAS, said property is located within the designated Consolidated Urban Revitalization Area (CURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and, WHEREAS, the new construction project respecting said property is in conformance with the Consolidated Urban Revitalization Area (CURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the Consolidated Urban Revitalization Area (CURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year 80% For the second year 70% For the third year 60% For the fourth year 50% For the fifth year 40% For the sixth year 40% For the seventh year 30% For the eighth year 30% For the ninth year 20% For the tenth year 20% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. Resolution No. 2014-614 Page 2 PASSED AND ADOPTED this 28th day of July, 2014. est G. Clark, Mayor ATTEST: Suzy Schres, CMC City Cle'k TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2015 BUDGETED 3C-000"� EXPENDED YTD 96-0 THIS REQUEST 4/60 LEFT AFTER THIS REQUEST 33, S9U DATE «) —fr') , / Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Officer Mark Nissen & Officer Thomas Frein DATE: July 7,2014 NAME OF CLASS / MEETING: Tactical Warrant Service DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Sept. 8, 2014 Return Date: Sept. 10, 2014 DATE(S) OF MEETING: September 8-10,2014 PURPOSE OF TRAVEL: Lt Frana is requesting authorization to send Officer Mark Nissen & Officer Thomas Frein to the Tactical Warrant Service School at the Midwest Counterdrug Training Center on September 8-10, 2014 in Johnston, Iowa. Both Officer Nissen and Frein are currently assigned to the Waterloo Police Department Violent Crime Apprehension team. As members of VCAT the often assist with serving search and arrest warrants. This 3 -Day class provides non —tactical Officers with the necessary training on how to properly execute search and arrest warrants in a safe manner. The Officers will require a city vehicle to drive to the training location. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $200.00 LODGING Rental car $210.00 MEALS PARKING $0.00 REGISTRATION AIRFARE $50.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 460.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 230.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST � DEPARTMENT HEAD MAYOR *het DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Inv. Shawn Monroe NAME OF CLASS / MEETING: Iowa IA! Advanced Crime Scene School DEPARTURE DATE: Sept. 22, 2014 DATE: FINANCE DEPT. LINE ITEM USED FY _2015_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 3‘C.-06 o A 4/o Soo �iw 7 eFA0 /,1 Copy - Department July 7,2014 DESTINATION: Raymond, Iowa DEPARTURE POINT IF NOT WATERLOO: PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Inv. Shawn Monroe to the Iowa IA/ Advanced Crime Scene School at the Black Hawk County Sheriff's Training Facility on September 22-26, 2014 in Raymond, Iowa. Inv. Monroe is currently assigned to the Waterloo Police Department Crime Lab and processes crime scenes. Inv. Monroe has attended the Basic Crime Scene class which is a prerequisite for this advanced class. This 40 -hour hands on class will instruct crime lab personnel in evidence collection, night photography, and chemical processing. Since this class is being held in the metro area the only cost for this training will be registration for the class. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: Return Date: Sept. 26, 2014 DATE(S) OF MEETING: September 22-26,2014 METHOD OF TRAVEL: x COST $ YES NO CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $0.00 LODGING $0.00 MEALS $300.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 300.00 Rental car PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 300.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE I APPROVE THIS TRAVEL REQUEST "1/ AYOR DATE 7/70 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED NO Of 'Atm /346 FY/06BUDGETED JOZTOA- EXPENDED YTD THIS REQUEST /f/ D ''' LEFT AFTER THIS REQUEST / 5-6-0 DATE 7/yp' 712'/ y Original - Clerk/Finance Copy - De•artment NAME(S) AND POSITION(S): Buck Clark, Mayor DATE: July 8, 2014 NAME OF CLASS / MEETING: National League of Cities' Congress of Cities and Exposition DESTINATION Austin, TX DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 11/19/14 RETURN DATE: 11/23/14 DATE(S) OF MEETING: 11/20 — 11/22/14 PURPOSE OF TRAVEL: Attend the National League of Cities' Congress of Cities and Exposition. NOTE.' WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo ESTIMATE OF COST: $1100.00 LODGING TAXI 350.00 MEALS PARKING REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 1450.00 BUDGET LINE ITEM: 010-01-8100-1345 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1450.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAY 5. ared uoodies\Forms\Travel Request Form January 2010 772—RX DATE Congress of Cities and Exposition c NATIONAL LEAGUE of CITIES Page 1 of 2 NATIONAL LEAGUE �rCITIES CONGRESS OF CITIES AND POS!T!O a AUSTIN:FX 2014 DATE: November 18, 2014 - November 22, 201z7------\ 3 LOCATION: Austin Convention Center - Austin, TX CATEGORY: Annual Conference Make plans to attend the nation's largest educational event for city officials, hosted this year by the City of Austin, Texas. Join mayors, council members, and other city leaders and staff from across the U.S. for the 2014 Congress of Cities and Exposition. This year's theme, The Future of Cities; will showcase the innovative ways cities are driving change today, and will help you prepare for your community's future. The 2014 Congress of Cities and Exposition will feature: Dynamic Workshops A wide ranging selection of workshops designed to engage participants and share the most promising skills, strategies, and best practices to continue to keep the nation's cities and towns prosperous. Mobile Workshops Host city Austin will offer off-site workshops, free of charge to registered delegates, to showcase collaborative solutions to issues facing local government. Governance Activities Throughout the conference, NLC member -city officials will participate in the important work of governing the association. Most of the governance meetings listed will be open to the public and attendees are encouraged to stop in to observe and consider ways to become involved, NLC University Seminars Educational seminars are crafted so participants obtain current resources, develop strategies, build skills, and engage in small group discussions and exercises with their peers from other communities. Spouse & Guest Tours Special tours created each year by the host city offer spouses and guests the chance to explore the city for its educational value. Exhibit Hall Opportunities http://www.nlc. org/build-skills-and-networks/education-and-training/event-calendar/2014-c... 7/8/2014 Congress of Cities and Exposition Page 2 of 2 Exhibitors can increase their visibility among attendees by investing in an exhibit hall opportunity. These opportunities, exclusive to exhibitors, will give your company/organization expanded recognition during the two days of the exposition. More information about keynote speakers and sessions is coming soon! Social media users, this year's hash tag for the Congress of Cities is #NLCATX REGISTRATION NLC Direct Member $520.00 NLC First Time $435.00 Attendee NLC Non -Member $670.00 Spouse/Guest $95.00 State League $620.00 Member Student $175.00 Youth Youth Chaperone $110.00 $110.00 THANKS TO OUR SPONSORS STAFF CONTACT Member Services (877) 827-2385 memberservices@nic.org REGISTER FOUNDATION 02013 National League of Cities 1 1301 Pennsylvania Avenue NW Suite 550, Washington, DC 20004 http://www.n1c.org/build-skills-and-networks/education-and-training/event-calendar/2014-c... 7/8/2014 MICHELLE WESTPHAL From: Sent: To: Subject: Attachments: Good Morning Mayor Clark, Fijolek, Caitlin <Caitlin.Fijolek@experient-inc.com> Thursday, June 26, 2014 11:49 AM MICHELLE WESTPHAL NLC Congress of Cities & Exposition - Housing Registration/Housing Confirmation {NLC142:2020} I am contacting you from Experient, the Registration & Housing Provider for the National League of Cities Congress of Cities & Exposition in November 2014. Your record indicates that you have a hotel reservation booked for the event; however, we still require a credit card guarantee to provide to the hotel in case of no-show or late cancellation. I have attached a copy of your registration and hotel confirmation from Experient indicating that we do not have a credit card on file to secure this room for you. Please contact me at my direct line below to provide a credit card guarantee to secure your reservation. You may also contact our Customer Service department to provide this information at 866-229-2386. Please reference your Customer ID It 2020 when contacting us with your credit card information. Credit card information must be provided over the phone or via our secure fax line 847-996- 5401. Please do not send credit card details in an email due to PCI Compliance. Please do not hesitate to contact me with any questions. Thank you, Caitlin Fijolek Housing Specialist exper ent A Moritz�Ts a a fnfhrr 568 Atrium Drive Vernon Hills, II. 60061 Direct Dial: 847-996-5406 Fax: 847-996-5407 Caitlin.Fijolek@experient-inc.com www.experient-inc.com Our Clients Meet with Success CORPORATE SOCIAL RES Rrax errnrcnmem 1 A. ), J/ ///025 -- print tt Se MICHELLE WESTPHAL From: Event Customer Service <email_confirm@confmail.experient-inc.com> Sent: Thursday, June 26, 2014 11:07 AM To: Fijolek, Caitlin Subject: Registration/Housing Confirmation {NLC142:2020} *** Please do not reply to this e-mail. It was sent from an automated system. *** Confirmation I Buck Clark Waterloo 715 Mulberry St Waterloo, IA 50703 Dear Buck Clark: This confirmation includes BOTH YOUR HOUSING AND REGISTRATION information. This is your official confirmation for conference payment as well as your hotel reservation. Please print this out and retain it for your records. To Make Changes or Additions to Your Housing and Registration click the link below. Click here to access your registration Registrant x Bring this confirmation to an onsite 'Express Badge Information: - - Badge Pickup' registration location. Just scan Buck Clark the barcode at any Express registration Waterloo counter and your badge will be printed and Waterloo , IA waiting for you at badge pick-up. Valid photo ID will be required. Registration Detail Purchases for Buck Clark Registration Type: SML - SML Member, Complimentary Item Description Code Date/Time Qty. Item Price Item Total REG Registration 1 $0.00 $0.00 Total Registration Fees: Total Registration Paid: Current Balance: Housing $0.00 $0.00 $0.00 HILTON CONVENTION CENTER (HEADQUARTER HOTEL) Status CONFIRM Arrival 19 November 2014 Daily Rate $239.00 esortrt Fee $0.00 Category RUN OF HOUSE Departure 23 November 2014 Tax, 15.00% Occupancy Tax $0.00 Occupancy Adults: 1 Children: 0 Guests In Room Buck Clark Deposit Credit Card Guarantee Note: Taxes and fees are subject to change without notice Hotel Cancellation Policy All room reservations must be guaranteed with a Major Credit Card valid through November 2014. Failure to check-in to the hotel on your scheduled arrival date will result in the cancellation of all nights in your reservation and a no-show fee equal to one night's room rate plus tax charged to your credit card by the hotel. If you must cancel, please do so at least 72 hours prior to your scheduled arrival date to avoid one night's room rate plus tax penalty. Comments Bedding Request: King Bed Smoking Preference: NOSMOKING Hotel Address Phone Fax 500 East 4th Street Austin, TX 78701 Total Charges Paid Balance Due $0.00 $0.00 512-482-8000 Credit Card Not On File Total Housing Fees: Total Amount Applied to Housing: Housing Balance: Total of All Fees: Total Amount Applied to All Fees: Total Balance Due: Cancellation Policy $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Registration Change/Cancellation Information All requests must be received in writing, postmarked by October 30, 2014, and are subject to a $100 cancellation fee. No partial refunds will be made if you decide not to attend particular functions. No registrations or cancellations will be accepted by telephone. No cancellations will be accepted after October 30, 2014. Hotel Change/Cancellation Information No cancellations will be accepted over the phone. Please submit all housing cancellations in writing to NLCCOCexperient-inc.com on or before Thursday, October 30, 2014. Beginning on November 1, 2014, all changes and cancellations must be made directly with your confirmed hotel. Bedding type preferences and special requests will be submitted to your confirmed hotel as requests only and cannot be guaranteed. For Questions or Correspondence If any of the registration or housing information printed above is incorrect, please contact Customer Service at 866-229- 2386 or by email at NLCCOCexperient-inc.com. Registration and Housing Center Information NLC Registration and Housing Center do Experient 2 5202 Presidents Court, Ste G100 Frederick, MD 21703 Toll Free Phone: 866-229-2386 International: 301-694-5243 Email: NLCCOC cr experient-inc.com 3 MICHELLE WESTPHAL From: Shannon Busby <ShannonBusby@iowaleague.org> Sent: Thursday, June 26, 2014 2:22 PM To: MICHELLE WESTPHAL Subject: RE: NLC Congress of Cities & Exposition - Housing I can add a credit card. I had problems with their website earlier but will take care of it. Just so he knows the hotel is the only cost we don't pick up for NLC meetings. Thanks. Shannon Busby Office Manager Iowa League of Cities From: MICHELLE WESTPHAL [mailto:MICHELLE.WESTPHAL@WATERLOO-IA.ORG] Sent: Thursday, June 26, 2014 2:19 PM To: Shannon Busby Subject: FW: NLC Congress of Cities & Exposition - Housing Importance: High Shannon, Mayor Clark requested I forward this email to you. Is this something the League will take care of? Thank you. ivtichetle -Westphal Executive Secretary to the .Mayor City of -Waterloo, Iowa 715 ]vtutherry Street -Waterloo, I.A. 50703 (319) 291-4301 mayor@watertoo-ia.org From: Fijolek, Caitlin [mailto:Caitlin.Fijolek©experient-inc.com] Sent: Thursday, June 26, 2014 11:49 AM To: MICHELLE WESTPHAL Subject: NLC Congress of Cities & Exposition - Housing Good Morning Mayor Clark, I am contacting you from Experient, the Registration & Housing Provider for the National League of Cities Congress of Cities & Exposition in November 2014. 1 Your record indicates that you have a hotel reservation booked for the event; however, we still require a credit card guarantee to provide to the hotel in case of no-show or late cancellation. I have attached a copy of your registration and hotel confirmation from Experient indicating that we do not have a credit card on file to secure this room for you. Please contact me at my direct line below to provide a credit card guarantee to secure your reservation. You may also contact our Customer Service department to provide this information at 866-229-2386. Please reference your Customer ID # 2020 when contacting us with your credit card information. Credit card information must be provided over the phone or via our secure fax line 847-996- 5401. Please do not send credit card details in an email due to PCI Compliance. Please do not hesitate to contact me with any questions. Thank you, Caitlin Fijolek Housing Specialist xp r F J Y 568 Atrium Drive Vernon Hills, II. 60061 Direct Dial: 847-996-5406 Fax: 847-996-5407 Caitlin.Fijolek@experient-inc.com www.experient-inc.com Our Clients Meet with Success fl���IG1 Tobe CORPORATE SOCIAL RESP©k ,IBIlti iv A1C LrImmeni *tut 2 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Inv. Eryn Hageman FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2015 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 85) Copy - Department NAME OF CLASS / MEETING: Bloodstain Pattern Analysis School DEPARTURE DATE: July 29,2014 DATE: July 14,2914 DESTINATION: Ankeny, Iowa DEPARTURE POINT IF NOT WATERLOO: Return Date: July 31,2014 DATE(S) OF MEETING: July 29-31,2014 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Inv. Eryn Hageman to the Bloodstain Pattern Analysis School at the DMACC Training Facility on July 29-31, 2014 in Ankeny, Iowa. Inv. Hageman is assigned to the WPD Crime Lab Her duties include processing crime scenes and collecting evidence from some of the most serious crimes. This class is designed to give Crime Lab personnel a basic foundation in identifying and documenting bloodstain and bloodstain pattern evidence. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $0.00 LODGING Rental car $105.00 MEALS PARKING $350.00 REGISTRATION AIRFARE $0.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 455.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 455.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEA -D DATE I APPROVE THIS TRAVEL REQUEST M OR DATE -7jzSh y - CITY OF WATERLOO Council/Committee Communication Committee Meeting: July 28, 2014 Prepared: June 30, 2014 Dept. Head Signature: jte,1` 7 # of Attachments: 1 SUBJECT: New appointment of Rose Middleton to the Metropolitan Transit Authority Board. Submitted by: Mayor Buck Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: Approval /34"/ • Ms. Middleton will be fulfilling the term vacated by James Leffler effective August 1, 2014, expiring June 30, 2016. CITY OF WATERLOO, IOWA BOARDS & COMMISSIONS APPLICATION q ?P' RECEIVED JUN „ Luk Date: - a I've—;:')2, Name) , request to be appointed to (state preference): Home Phone: Cell Phone:NJ / ,rte`7 - i f y Work Phone: Home Address-, Employer Employer Address 5 ! 'Zip Code 7-7)070 Title Zip Code 12-0 : 3 5 -Ter How long have you resided in Waterloo? years List current membership in organizations and offices held: �' y ;i' A tt`i1t,�u 'r) ::` Inelti'3 9-71- CL'oE'7? yap/ I am available for meetings: lE1 A.M. ❑ P.M. ❑ Noon Cr Evenings I am available to serve on a Board/Commission the entire year: ® Yes ❑ No If no, list months not able to serve: Briefly explain your qualifications for appointment to a designated Board/Commission: rr" lA (-5C- L 04\ b0 a s fCS o a_ `�PC i'r7Y�mt�C _--17:r - Zi "9/.1S-/- ;1 Y� P rtt i,i t .--fii c t':,4t r ( C 116 i 1—it e- n l ,,,571).-Y7 ✓ 4 ry,PI w }-- � ire cv Ji c�� - ,-;esth,t)`ev e,„ ;�6.O/d 4- `=,,n P :'� � �r1 �1� C'.er\-' r^�� 7f�� tt AAdditicnal information and comments that may not be evident from information already on this form: -..L-- ` 4 � ' p E J (%tl U ti b(� E Ll r �lrl 66 'S /Y 1 i 1611J 1 vt_ ‘14 fJ ` �l i Gw C iig rv1.,e-:amif .--- (0 bi Al / ).-0 � J C (91:G lfl ; Nc ;pig,;ttc•es /14 e_ 'r.� c, `"`icl '4l10tt- �4 `tr `?dict./U in Pr '' , 4 I ( J 111/k J i Cx LAT u 1YtiU C`e nt��ti fru References inc ude phone numbers): / V; 1i1 c"fc-H - ) I understand this application does not bind me to accept an appointment should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate training sessions. This application will remain valid and on file foronecalendar year from above date. Signature RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703 FAX 291-4286; EMAIL: mayor(a,waterloo-ia.orq; PHONE 291-4301 Rev 04/14/2014 CITY OF WATERLOO, IOWA CITY ATTORNEY'S OFFICE 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4327 Fax (319) 291-4286 July 22, 2014 Mayor Buck Clark and City Council City Hall Waterloo, IA 50703 Dear Mayor Clark and Council Members: I have examined the bonds filed with the City Clerk/Auditor's Office up to the close of business on July 22, 2014. Of the 2 bonds submitted, were approved and were rejected, as shown on the attached list. Ve truly yours Da id R. Zellhoefer Assistant City Attorney DRZ:sda CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer BONDS FOR COUNCIL APPROVAL JULY 28, 2014 RIGHT OF WAY CONSTRUCTION BOND (EXPIRES 4/30/2015) SY79536 IA 599564 MICHAEL SHOWERS dba S & S SIDING CONCRETE CONTRACTING SERVICES AMOUNT $5,000.00 WATERLOO, IA PARKERSBURG, IA CITY OF WATERLOO Council Communication,31.5-1 Z b City Council Meeting: ne 4 Prepared: June 17, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Submitted by: Request the City Council adopt resolutions to preliminarily approve the request for the bid document and specifications for emulsions to support the FY15 Seal Coat Program and to instruct the City Clerk to publish notice of hearing on bid document specifications etc, as 1, 2014 with bid opening on J trl , 2014 7 Mark Rice, Public Works Director Recommended City Council Action: Approve Summary Statement: N/A Expenditure Required: Est $150,000 Source of Funds: Local Option Sales Tax Fund (205-19-7110-1513) Policy Issue: NA Alternative: NA Background Information: Request Council adopt resolutions to set date of hearing for the purpose of purchasing emulsions necessary to complete the FY15 Street Seal Coat Program. CITY OF WATERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 18, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Recommendation - Award of Bid for FY2015 Seal Coat Program Emulsions Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Recommendation — Award of Bid to Flint Hills Resources for 50,000 Gal — CRS -2P / 5000 Gal — HFE-300 Expenditure Required: $134,112.64 Source of Funds: 205-19-7110-1513 Policy Issue: N/A Alternative: N/A Background Information: Based on bids received for individual products, it is my recommendation that the bid received from Flint Hills Resources in the amounts listed below be accepted. Bids received were: VENDOR LOCATION HFMS-2S (5000 gal) CRS -2P (50,000 gal) CSS -1 (15,000 gal) HFE-300 (5000 gal) Bituminous Materials Des Moines, IA $2.13 $2.48 $0.98 $2.48 Flint Hills Resources Dubuque, IA $2.33 $2.455 No Bid $2.2875 CITY OF WATERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 18, 2014 Dept. Head Signature`�� # of Attachments: SUBJECT: Recommendation - Award of Bid for FY2015 Seal Coat Program Emulsions Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Recommendation — Award of Bid to Bituminous Materials for 5000 Gal — HFMS-2S / 15000 Gal — CSS -1 Expenditure Required: $25,350 Source of Funds: 205-19-7110-1513 Policy Issue: N/A Alternative: N/A Background Information: Based on bids received for individual products, it is my recommendation that the bid received from Bituminous Materials in the amounts listed below be accepted. Bids received were: VENDOR LOCATION HFMS-2S (5000 gal) CRS -2P (50,000 gal) CSS -1 (15,000 gal) HFE-300 (5000 gal) Bituminous Materials Des Moines, IA $2.13 $2.48 $0.98 $2.48 Flint Hills Resources Dubuque, IA $2.33 $2.45 No Bid $2.28 FY15 Seal Coat Program July 17, 2014 Bid Tab Estimate: $140,000.00 Bid Security Not Required Bidder Product Bid Quantity Unit Price Bid Amount Bituminous Materials & HFMS-2S 5,000 Gallons $2.13 $10,650.00 Supply, LP CRS -2P 50,000 Gallons $2.48 $124,000.00 900 Raccoon St. Dilute CSS -2 15,000 Gallons $.98 $14,700.00 Des Moines, IA 50309 HFE-300 5,000 Gallons $2.48 $12,400.00 Flint Hills Resources HFMS-2S 20.8 Tons $561.12 T/ $2.3380 Gal $11,671.29 1550 Koch Court CRS -2P 210.9 Tons $581.83 T/$2.4550 Gal $122,709.00 Dubuque, IA 52001 CSS -1H Dilute 80 62.7 Tons No Quote No Quote HFE-300 206 Tons $553.57 T/$2.2875 Gal $11,403.64 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-617 RESOLUTION CONFIRMING APPROVAL OF SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE PURCHASE OF EMULSIONS FOR THE FY15 SEAL COATING PROGRAM. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Public Works Director of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of Emulsions for the FY15 Seal Coating Program, in the City of Waterloo, Iowa, and WHEREAS, said Public Works Director did file said preliminary specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of Emulsions for the FY15 Seal Coating Program, which were preliminarily approved by Resolution No. 2014-585 on July 7, 2014, and WHEREAS, a public hearing, upon notice, was held on July 28, 2014. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of Emulsions for the FY15 Seal Coating Program, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 28th day of July, 2014. Ernest G. Clark May ATTEST: Suzy Scha es, CMC City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-618 RESOLUTION AUTHORIZING TO PROCEED IN CONJUNCTION WITH THE PURCHASE OF EMULSIONS FOR THE FY15 SEAL COATING PROGRAM. WHEREAS, by Resolution No. 2014-617, specifications, bid document, form of contract, etc., in conjunction with the Purchase of Emulsions for the FY15 Seal Coating Program, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on July 28, 2014 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said purchase proceed in accordance with said specifications. PASSED AND ADOPTED this 28th day of July, 2014. Ernest G. Clark, Ma r ATTEST: uzy Schres, CMC City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-619 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF BID TO FLINT HILLS RESOURCES OF DUBUQUE, IOWA IN THE AMOUNT OF $134,112.64 AND BITUMINOUS MATERIALS OF DES MOINES, IOWA IN THE AMOUNT OF $25,350.00, IN CONJUNCTION WITH THE PURCHASE OF EMULSIONS FOR THE FY15 SEAL COATING PROGRAM. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Flint Hills Resources of Dubuque, Iowa in the amount of $134,112.64 for 50,000 gallons of CRS -2P and 5,000 gallons of HFE-300 and Bituminous Materials of Des Moines, Iowa in the amount of $25,350.00 for 5,000 gallons of HFMS-2S and 15,000 gallons of CSS -1 described in the specifications heretofore adopted by this Council for said purchase with Resolution No. 2014-617, after public hearing on July 28, 2014 on published notice required by law, be and is hereby accepted. PASSED AND ADOPTED this 28th day f July, 2014. Ernest G. Clark, Mayor ATTEST: izy Sc ares, CMC City Clork CITY OF WATERLOO Council Communication City Council Meeting: July 14, 2014 Prepared: July 8, 2014 Dept. Head Signature:. # of Attachments: SUBJECT: Request the City Council adopt resolutions to preliminarily approve the request for the bid document and specifications for a 5 Ton overhead crane with installation and to instruct the City Clerk to publish notice of hearing on bid document, specifications etc, as July 28, 2014 with bid opening on July 24, 2014 Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approve Summary Statement: N/A Expenditure Required: Est $32,250 Source of Funds: 414-18-7950-2151 Policy Issue: NA Alternative: NA Background Information: Request Council adopt resolutions to set date of hearing for the purpose of purchasing one (1) 5 Ton overhead crane to support maintenance operations in the Central Garage. Purchase of One (1) Five (5) Ton Overhead Crane and Installation July 24, 2014 Bid Tab Estimate: N/A Bid Security Not Required Bidder Bid Amount Midwest Overhead Crane 13900 Sunfish Lake Blvd., NW Ramsey, MN 55303-4542 $29,475.00 Freight $2,200.00 Load Test $2,720.00 Purchase of One (1) Five (5) Ton Overhead Crane and Installation July 24, 2014 Bid Tab Estimate: $ Bid Security Not Required Bidder Bid Amount Midwest Overhead Crane Sunfish Lake Blvd., NW Ramsey, MN 55303-4542 a cA ?S , CDC) + Frere 11 3.1-00 1--o.&-c... .\- cZ '79-0 °C' 1'? STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS for the taking of bids for PURCHASE OF A FIVE (5) TON OVERHEAD CRANE WITH INSTALLTION Sealed bids must be received by the City Clerk of the City of Waterloo at her office at City Hall, 715 Mulberry Street, Waterloo, Iowa 50703 no later than Thursday, July 24, 2014 at 1:00 p.m., at which time bids will be opened in the First Floor Conference Room at City Hall, in conjunction with the purchase of a Five (5) Ton Overhead Crane with installation. Notice is hereby given that the Council of the City of Waterloo will conduct a public hearing on specifications, bid document, etc. in conjunction with purchase of a Five (5) Ton Overhead Crane with installation at 5:30 p.m. on July 28, 2014, in the Harold E. Getty Council Chambers in the City Hall in the City of Waterloo, Iowa. The proposed bid form is on file in the office of the City Clerk for public examination. A bid document may be obtained from Public Works Director, 625 Glenwood Street, Waterloo, Iowa, 50703. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 14th day of July, 2014. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing and Notice to Bidders: Purchase of a 5 ton overhead Crane with installation Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 17th day of July, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $17.35 Signed Subscribed and sworn to before me this 30 Day of A.D., 20 114 bthD. VLMUWij Notary Public Received of the sum of Dollars. In full for publication of the above notice. ODI E MCIA. ° M'' ccMQy9fi3 .782413 '' ES Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-620 RESOLUTION CONFIRMING APPROVAL OF SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE PURCHASE OF A FIVE (5) TON OVERHEAD CRANE WITH INSTALLATION. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Public Works Director of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of a Five (5) Ton Overhead Crane with Installation, in the City of Waterloo, Iowa, and WHEREAS, said Public Works Director did file said preliminary specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of a Five (5) Ton Overhead Crane with Installation, which were preliminarily approved by Resolution No. 2014-590 on July 14, 2014, and WHEREAS, a public hearing, upon notice, was held on July 28, 2014. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of a Five (5) Ton Overhead Crane with Installation, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 28th day of July, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Sch res, CMC City Cle k Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-621 RESOLUTION AUTHORIZING TO PROCEED IN CONJUNCTION WITH THE PURCHASE OF A FIVE (5) TON OVERHEAD CRANE WITH INSTALLATION. WHEREAS, by Resolution No. 2014-620, specifications, bid document, form of contract, etc., in conjunction with the Purchase of a Five (5) Ton Overhead Crane with Installation, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on July 28, 2014 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said purchase proceed in accordance with said specifications. PASSED AND ADOPTED this 28th day July, 2014. ATTEST: Suzy Sch+, CMC City Clerk L,,,,,, Ernest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: July 14, 2014 Prepared: July 8, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Request the City Council adopt resolutions to preliminarily approve the request for the bid document and specifications for piping and installation of Oil Distribution system and to instruct the City Clerk to publish notice of hearing on bid document, specifications etc, as July 28, 2014 with bid opening on July 24, 2014 Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approve Summary Statement: N/A Expenditure Required: Est $35,000 Source of Funds: 414-18-7950-2152 Policy Issue: NA Alternative: NA Background Information: Request Council adopt resolutions to set date of hearing for the purchase and installation of piping of 5 separate oil products to vehicle maintenance locations within the Central Garage. Project was supported in the FY15 CIP Program. Purchase of Oil Distribution System July 24, 2014 Bid Tab Estimate: N/A Bid Security Not Required No Bids Received. Purchase of Oil Distribution System July 24, 2014 Bid Tab Estimate: $ Bid Security Not Required Bidder Bid Amount t o'. STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS for the taking of bids for PIPING AND INSTALLATION OF AN OIL DISTRIBUTION SYSTEM Sealed bids must be received by the City Clerk of the City of Waterloo at her office at City Hall, 715 Mulberry Street, Waterloo, Iowa 50703 no later than Thursday, July 24, 2014 at 1:00 p.m., at which time bids will be opened in the First Floor Conference Room at City Hall, in conjunction with the piping and installa- tion of an Oil Distribution System. Notice is hereby given that the Council of the City of Waterloo will conduct a public hearing on specifications, bid document, etc. in conjunction with the piping and installation of an Oil Distribution System at 5:30 p.m. on July 28, 2014, in the Harold E. Getty Council Chambers in the City Hall in the City of Waterloo, Iowa. The proposed bid form is on file in the office of the City Clerk for public examination. A bid document may be obtained from Public Works Director, 625 Glenwood Street, Waterloo, Iowa, 50703. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 14th day of July, 2014. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing and Notice to Bidders: Piping and Installation of an Oil Distribution System Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 17th day of July, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $16.88 COMU'afia—Eed Signed Subscribed and sworn to before me this Day of Received of 30 A.D., 20 l't ritql/VA Notary Public the sum of Dollars. In full for publication of the above notice. i✓ _kacKINSi-i't k COMMISSION NO.7 ?4 MY COMPT i s : CITY OF WATERLOO Council Communications/Building and Grounds City Council Meeting: July 7, 2014 Prepared: June 30, 2014 Dept. Head Signature: # of Attachments f� Subject: East Fifth Street Parking Ramp Garage Repairs Submitted by: Craig Clark Building Official/ Maintenance Administrator Recommend City Council Action: to instruct Building Official/Maintenance Administrator to prepare specifications, form of contract, etc. in conjunction with bids for the East Fifth Street Parking Ramp Repairs for City of Waterloo. that specifications, form of contract, etc., in conjunction with bids for the East Fifth Street Parking Ramp Repairs for City of Waterloo be received and placed on file. that "Resolution preliminarily approving specifications, form of contract, etc. in conjunction with the above described bids be adapted. That "Resolution setting date of hearing for July 28, 2014 on specifications, form of contract, etc. and bid opening as July 24, 2014, at 1:00 p.m. in the City Clerk's Office of City Hall in the 1St floor conference room on the above described bid proposal, be adopted and Deputy Clerk instructed to publish notice of same. Summary Statement: Structural parking repairs for East Fifth Parking Ramp. Expenditure Required CIP Source of Funds: Background Information: East Fifth Street Parking Garage Repairs July 24, 2014 Bid Tab Estimate: $78,405.00 Bid Security Required Bidder Bid Security Bid Amount Western Waterproofing Co. 1829 Industrial Circle West Des Moines, IA 50265 5% $51,157.07 East Fifth Street Parking Garage Repairs July 24, 2014 Bid Tab Estimate: $78,405.00 Bid Security Required Bidder Bid Security Bid Amount Western Waterproofing Co. 1829 Industrial Circle West Des Moines, IA 50265 5% `�) ' �7: 07 1 STATE OF IOWA, } Black Hawk County, SS orm the the at pity m. iH IS, nd of in ity ie ad ay of )n m ie n- rly ie to s, id is e d 0 e k e '09Z17$ 'sollneJPAU Iled ')IoaP „179 amp lieUS `)fool ll!U `Sd `uo!i!u6! o!uotioale 'mom p!nbf 'dHZZ •JemowuMe1 gbb ejeea NHor •ogZ$'woo•l!ew6©Lg6uopi uoN 'ew l!owe Jo C899 -6E6-61.£ 'awed ou pue 6u!Ms agl ;snl Jo; 0g L$ JO (NZ$ s! 6uIMs 4053 • (lloeped 6u!Ms pus Apanls ken we s6u!Ms °seta •s6u!MS e!led 30VIN3WOH saamold-uapae0-unne1 os!w gonw pus 'owws pus sun6 flios ale 's66e gm; uus; '(tooaa gs!;) u!gdoa '.6nJ sem g•Lxg `Jonep 6u!ppeM pus (sp!loq 'sa;!unl ietjood - e gspelloo `spoo6 6u!uods 'e6usa o jpeie 'eigel Hal Pus algal 6u!uu!p sssi6 `segiop s,uewoM 's51oo8 ' L-8 'leg 'L -b 'PJ 'ell!nlJeq!O •1S qv. LLE L 'ales 3OVHV0 00:17 - 00:8 UlZ L Alnf 'isptnl5S •psoy ssxej uo dots Nom0 is algel!ene sdslnl 'sales 08 JeA0 sales 865J59 poogtogg6!eN lenuuV 30V1:1H31 HV030 .101130 'os!w gonw pue 'sdwels Jeggntj ool,M 'JO s!IneLS gbZl '17-8 'aVS I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing & Notice to Bidders: East 5th Street Parking Garage Repairs Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 11th day of July, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $156.65 Subscribed and sworn to before me this 1 Day of A.D., 20 14 • (cLi) o c , 2 (LL4L�.hhL Notary Public Received of the sum of Dollars. In full for publication of the above notice. JODI E MCK NSTi- ' COMMISSION tiO.707-^.. t MY COMMIS^k + t J s Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703 (319) 291-4323. RESOLUTION NO. 2014-622 RESOLUTION CONFIRMING APPROVAL OF SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE EAST FIFTH STREET PARKING GARAGE REPAIRS. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Building Official/Maintenance Administrator of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the East Fifth Street Parking Garage Repairs, in the City of Waterloo, Iowa, and WHEREAS, said Building Official/Maintenance Administrator did file said preliminary specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the East Fifth Street Parking Garage Repairs, which were preliminarily approved by Resolution No. 2014-587 on July 7, 2014, and 2014. WHEREAS, a public hearing, upon notice, was held on July 28, NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the East Fifth Street Parking Garage Repairs, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: Suzy Scha es, CMC City Cler Ernest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-623 RESOLUTION ORDERING CONSTRUCTION IN CONJUNCTION WITH THE EAST FIFTH STREET PARKING GARAGE REPAIRS. WHEREAS, by Resolution No. 2014-622, plans, specifications, form of contract, etc., in conjunction with the East Fifth Street Parking Garage Repairs, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on July 28, 2014 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said plans and specifications. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: Suzy Sch City Cle res, CMC k trnest G. Clark, Mayor CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: July 14, 2014 Prepared: July 9, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc. and publish an official notice pertinent to the taking of bids and request to receive and open the bid proposals for demolition services for properties located at 1423 Hawthorne Avenue, 928 Mulberry Street, 421 Almond, 717 Vinton, 1013 Lincoln Street on Thursday July 24, 2014, and to set a date of public hearing for July, 28, 2014. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Request to preliminarily approve plans, specifications, form of contract, etc. and publish an official notice pertinent to the taking of bids and request to receive and open the bid proposals for demolition services for properties located at 1423 Hawthorne Avenue, 928 Mulberry Street, 421 Almond, 717 Vinton, 1013 Lincoln Street on Thursday July 24, 2014, and to set a date of public hearing for July, 28, 2014. Summary Statement: These properties where acquired through the Iowa Code 657A and staff is now preparing to demolish them. State code requires that the asbestos must be abated prior to demolition after a survey has been completed by a certified asbestos company. Expenditure Required: To be determined Source of Funds: The asbestos abatement activities of this site will be undertaken by the City of Waterloo using G.O. funds, for nuisance abatement. Policy Issue: Nuisance abatement and infill -development Alternative: N/A cc: NOEL C. ANDERSON, Community Planning & Development Director CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Demolition and Site Clearance Services for the following properties: 1423 Hawthorne Avenue, 928 Mulberry, 421 Almnd, 717 Vinton, and 1013 Lincoln Streets July 24, 2014 Bid Tab Estimate: N/A Bid Security Required Bidder Lehman Trucking & Excavating, Inc. 1422 Ashland Ave. Waterloo, IA 50703-5611 Peterson Contractors, Inc. Box A Reinbeck, IA 50669-0155 Bid Security 5% 5% Bid Amount $48,400.00 $150,000.00 Demolition and Site Clearance Services for the following properties: 1423 Hawthorne Avenue, 928 Mulbeny, 421 Almond, 717 Vinton, and 1013 Lincoln Streets July 24, 2014 Bid Tab Estimate: $ Bid Security Required Bidder Bid Security Bid Amount Lehman Trucking & Excavating, Inc. 1422 Ashland Ave. Waterloo, IA 50703-5611 5% r9S LkUO • U o I Peterson Contractors, Inc. Box A Reinbeck, IA 50669-0155 5% I t oOO . (DO STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS for the taking of Request for Proposals for DEMOLITION AND SITE CLEARANCE SERVICES FOR 1423 HAWTHORNE AVENUE, 928 MULBERRY, 421 ALMOND, 717 VINTON, AND 1013 LINCOLN STREETS Sealed bids must be received by the City Clerk of the City of Waterloo at her office at City Hall, 715 Mulberry Street, Waterloo, Iowa 50703 no later than Thursday, July 24, 2014 at 1:00 p.m., at which time bids will be opened in the First Floor Conference Room at City Hall, in conjunction with Demolition and Site Clearance Services for 1423 Hawthorne Avenue, 928 Mulberry, 421 Almond, 717 Vinton, and 1013 Lincoln Streets. Notice is hereby given that the Council of the City of Waterloo, Iowa will conduct a public hearing on the request for proposal document, plans, specifications, form of contract, etc. for Demolition and Site Clearance Services for 1423 Hawthorne Avenue, 928 Mulberry, 421 Almond, 717 Vinton, and 1013 Lincoln Streets at 5:30 p.m. on July 28, 2014, in the Harold E. Getty Council Chambers in the City Hall in the City of Waterloo, Iowa. The proposed request for proposal document, plans, specifications, form of contract, etc. is on file in the office of the City Clerk for public examination. A request for propos- al document, plans, specifications, form of contract, etc. may be obtained from the Planning and Zoning Office, 715 Mulberry Street, Waterloo, Iowa, 50703. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 14th day of July, 2014. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing and Notice to Bidders: Demolition and Site Clearance for 1423 Hawthorne, 928 Mulberry, 421 Almond, 717 Vinton, and 1013 Lincoln Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 17th day of July, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $22.04 0,00/hui----1\raeed*-K-- Signed Subscribed and sworn to before me this :o Day of o JQ�.1 A.D., 20 \q_ (2C1z) C.1011-tutitui Notary Public Received of the sum of Dollars. In full for publication of the above notice. ,JODI E MC, Sr Y 4.,0TifeMSSION ; C ?e24i3 ��� ril,rl ti1L'If^ yj yy Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-624 RESOLUTION CONFIRMING APPROVAL OF REQUEST FOR PROPOSAL DOCUMENT, PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH DEMOLITION AND SITE CLEARANCE SERVICES FOR PROPERTY LOCATED AT 1423 HAWTHORNE AVENUE, 928 MULBERRY, 421 ALMOND, 717 VINTON AND 1013 LINCOLN STREETS. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Community Planning & Development Director of said City to prepare proposed Request for Proposal document, plans, specifications, form of contract, estimate of cost, etc., in conjunction with Demolition and Site Clearance Services for property located at 1423 Hawthorne Avenue, 928 Mulberry, 421 Almond, 717 Vinton and 1013 Lincoln Streets, in the City of Waterloo, Iowa, and WHEREAS, said Community Planning & Development Director did file said preliminary Request for Proposal document, plans, specifications, form of contract, estimate of cost, etc. in conjunction with Demolition and Site Clearance Services for property located at 1423 Hawthorne Avenue, 928 Mulberry, 421 Almond, 717 Vinton and 1013 Lincoln Streets, which were preliminarily approved by Resolution No. 2014-594 on July 14, 2014, and WHEREAS, a public hearing, upon notice, was held on July 28, 2014. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed Request for Proposal document, plans, specifications, form of contract, estimate of cost, etc. in conjunction with Demolition and Site Clearance Services for property located at 1423 Hawthorne Avenue, 928 Mulberry, 421 Almond, 717 Vinton and 1013 Lincoln Streets, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: (-10...1o41110 Suzy Sch re , CMC City Clerk Er est G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-625 RESOLUTION ORDERING CONSTRUCTION IN CONJUNCTION WITH DEMOLITION AND SITE CLEARANCE SERVICES FOR PROPERTY LOCATED AT 1423 HAWTHORNE AVENUE, 928 MULBERRY, 421 ALMOND, 717 VINTON AND 1013 LINCOLN STREETS. WHEREAS, by Resolution No. 2014-624, Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services for property located at 1423 Hawthorne Avenue, 928 Mulberry, 421 Almond, 717 Vinton and 1013 Lincoln Streets, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on July 28, 2014 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said plans and specifications. PASSED AND ADOPTED this 28th daygf July, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Schrs, CMC City Clerk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: July 14, 2014 Prepared: July 9, 2014 Dept. Head Signature: # of Attachments: SUBJECT: A request to set the date of public hearing as July 28, 2014 for a request by the Brent Dahlstrom to rezone 2.38 acres from "R-2" One and Two Family Residence District and "R -3,R -P" Planned Residence District to "R -2,R -P" Planned Residence District, located southeast of 5609 Summerland Drive. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request to set the date of public hearing as July 28, 2014 for a request by the Brent Dahlstrom to rezone 2.38 acres from "R-2" One and Two Family Residence District and "R -3,R -P" Planned Residence District to "R -2,R -P" Planned Residence District, located southeast of 5609 Summerland Drive. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. The applicant is proposing to construct five duplexes on the land after it is officially rezoned. Construction of the duplexes would appear to be in character with the surrounding area, which consists mostly of one and two family residences. The area in question was rezoned from "A-1" Agricultural District to "R-2" One and Two Family Residence District on September 4, 2003. This particular area was rezoned "R-2" One and Two Family Residence District due to residents to the south in the Westdale Addition having concerns with the "R -3,R -P" Planned Multiple Residence District encroaching to close to the "R-2" One and Two Family Residence District of that subdivision. When the land for the Summerland Farms development was rezoned, approximately the south 260' feet of that rezone area was rezoned to "R-2" One and Two Family Residence District to ensure an appropriate buffer of one and two family residences along the south side of Summerland Drive, abutting the Westdale Addition, which is comprised of single- family houses. The proposed rezoning request would not appear to have a negative impact on the surrounding traffic conditions of the public streets in the area. Dysart Road is CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer located to the east and East Orange Road to the south, and both are classified as Collectors. Summerland Drive is to the north, and is classified as a Private Street. A private drive with a hammerhead turn -around is shown accessing the proposed duplexes from Dysart Road. At the June 3, 2014 Planning, Programming and Zoning meeting, the Commission voted 5-2 in favor of the rezone request. Please find attached to this letter a staff report, aerial photo and legal description. Therefore, staff would request to set the date of public hearing as July 28, 2014 for a request by the Brent Dahlstrom to rezone 2.38 acres from "R-2" One and Two Family Residence District and "R -3,R -P" Planned Residence District to "R -2,R -P" Planned Residence District, located southeast of 5609 Summerland Drive, and publish the pertinent notice. Expenditure Required: None Source of Funds: None required Policy Issue: Zoning, Land Use, and Economic Development Alternative: Background Information: Legal Description: See attached deed with legal description NA:ta cc: Aric Schroeder, City Planner --file-- REQUEST: APPLICANT(S): GENERAL DESCRIPTION: SURROUNDING LAND USES AND IMPACT ON NEIGHBORHOOD: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: June 3, 2014 Request to rezone approximately 2.38 acres from "R-2" One and Two Family Residence District and "R -3,R -P" Planned Residence District to "R -2,R -P" Planned Residence District. Brent Dahlstrom, 2202 College Street, Cedar Falls, IA 50613 The applicant is requesting to rezone the area in question for the purpose of constructing five twin homes. The request to rezone the area as such would not appear to have a negative impact upon the surrounding neighborhood. The surrounding neighborhood is comprised of single-family and two-family dwellings, and the proposed duplexes would appear to fit the character of existing development in the area. The proposed rezoning request would not appear to have a negative impact on the surrounding traffic conditions of the public streets in the area. Dysart Road is located to the east and East Orange Road to the south, and both are classified as Collectors. Summerland Drive is to the north, and is classified as a Private Street. A private drive with a hammerhead turn- around is shown accessing the proposed duplexes from Dysart Road. There are no recreational trails within the immediate area. Future plans call for a recreational trail to be extended eastward from Highway 21 to the entrance of the casino. The area in question was rezoned from "A-1" Agricultural District to "R-2" One and Two Family Residence District on September 4, 2003. This particular area was rezoned "R-2" One and Two Family Residence District due to residents to the south in the Westdale Addition having concerns with the "R - 3,R -P" Planned Multiple Residence District encroaching to close to the "R-2" One and Two Family Residence District of that subdivision. When the land for the Summerland Farms development was rezoned, approximately the south 260' feet of that rezone area was rezoned to "R-2" One and Two Family Residence District to ensure an appropriate buffer of one and two family residences along the south side of Summerland Drive, abutting the Westdale Addition, which is comprised of single-family houses. North — One and two family residences, zoned "R -3,R -P" Planned Multiple Residence District. South — Single-family development, zoned "R-2" One and Two Family Residence District. East — Mobile home park, zoned "R-3" Multiple Residence District. West — One and two family residences, zoned "R -3,R -P" Planned Multiple Residence District. Rezone — R2 and R3RP to R2RP — Summerland Page 1 of 3 41 BUFFERS REQUIRED/ NEEDED: DRAINAGE: DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS ZONING ORDINANCE: June 3, 2014 There would not appear to be a need for an additional buffers or screening associated with this request. The rezoning request would not appear to have a negative impact on drainage in the area. As the site develops, it will be necessary for the developer to submit appropriate water and erosion prevention plans to the Engineering Department for review. The surrounding area consist of a mix of residential development ranging from one and two family dwellings near the area in question, to mobile homes on the east side of Dysart Road. The mobile home park was developed in the 1970s, and many of the houses in the area in question were constructed in the 2000s and 2010s. No areas of the site in question are located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map Community Number 190025 and Panel Number 0316F, dated July 18, 2011 There are no nearby parks within the immediate are of the development. The Future Land Use Map shows the possibility of a park/open space to the west of the Summerland Subdivision. The nearest school would be Orange Elementary School, which is located three miles to the west near the intersection of East Orange Road and Kimball Avenue. There is a sanitary sewer line that runs along the westerly line of Lot 18 of the subdivision that can be extended to serve the site. There is no storm sewer serving the site in question. The Future Land Use Map designates this area as Low Density Residential. The proposed site plan amendment would be in conformance with the Comprehensive Plan and Future Land Use Map for this area. The applicant is requesting to rezone approximately 2.38 acres of land from "R-2" One and Two Family Residence District and "R -3,R -P" Planned Residence District to "R -2,R -P" Planned Residence District. The "R-2" designation would allow for the development of one and two family dwellings. Due to previous concerns from surrounding neighbors before the land in question was rezoned in 2003, staff at that time felt rezoning some of the land abutting the existing subdivision to the south of the proposed rezone area as "R-2" One and Two Family Residence District, it would provide a buffer from the existing houses to the south, and any multi -family development that could occur in land to the north zoned "R - 3,R -P" Planned Residence District. With the applicant requesting and "R -2,R -P" Planned Residence District, due to the "R-2" designation, no multi -family (three or more units) Rezone — R2 and R3RP to R2RP — Summerland Page 2 of 3 42 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: June 3, 2014 development can occur in this zoning district. Also, the "R -P" designation allows for any proposed development, if deemed a Major Amendment, to go through the public review process, which would be through the Planning Commission and the City Council. This provides the opportunity for those with questions or concerns to a site plan amendment request to be able to see a proposed development, its layout, proposed buildings, materials used, etc. There is no platting as a part of this request. Therefore, staff recommends that the request to rezone approximately 2.38 acres from "R-2" One and Two Family Residence District and "R -3,R -P" Planned Residence District to "R -2,R -P" Planned Residence District approved for the following reasons: 1. The request is located within the Primary Growth Area according to the City of Waterloo Comprehensive Plan, and can be serviced by the extension of existing utilities in the area. 2. The requested rezoning classification would appear to be compatible with already existing zoning in the area. 3. The request to rezone the property to "R -2,R -P" Planned Residence District would not appear to have a negative impact upon the surrounding area, as it would only allow for one and two family development, which would be in character with already existing development in the area. Rezone — R2 and R3RP to R2RP — Summerland Page 3 of 3 43 City of Waterloo Planning, Programming and Zoning Commission June 3, 2014 Summerland Farms Rezone R-2 and R-3, R -P to R-2, R -P Brent Dahlstrom 44 City of Waterloo Planning, Programming and Zoning Commission June 3, 2014 SUMMERLAND DR Summerland Farms Rezone R-2 and R-3, R -P To R-2, R -P Brent Dahlstrom 45 APPLICATION FOR REZONING CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION WATERLOO, IOWA 319.291.4366 1, APPLICATION WO TION: .it, Applicant's mune (please print): Brent Dahlstrom N Address:2207 Molle 'e 5t. }?home:- 515867-7000 Fax: City: Cedar Fells State: Iowa Zip: b- Status of applicant: (a) Owner (b) Other R (CHBCil ONE): If cilia explain:, Ras contract:. to purchase c. PmPUrtY ow3&. name if tilfferent than above (please priut): tot+a 11eva1op. Entarpriaea I,I,c Address: 2909 M i 11 s Lane Phone; Flax: Chy:'aterlioo Bare: Iowa Zip: 50.701 Z PAQPERTYINFORMATION: . a. General locution of property to he mmeed: 11 n Plat C a d along Dysart Road just so b, Legal description of property to be rezoned: sic -h.. ja r•r i nbg. SE canner NE SE 13-88-13, 0 v mm t. $? c. Dimensions of Proposed ZoningBouttdary preluding Right of Way) See a t to eh ed - d. Area of Proposed Zoning Bo dasyP.xelud ing Right of Way): _a. e Current zoning_ it 2 �' K f' Itejue's'ted zoning: .�' 2, 4 • R. f Reason(s) for rezoning at propnseduse(s) of prop yl a 11 ora for • 110,11.11101111.11010.11.110.18 --1-1/>t I tv tt~t • g{- Conditions (if any) agreed tat It, Other pertinent Information (use reverse side if necessary): }Please Tote: 1i applicant is not the owner of the property, the signature of the owner must be secured. if it in the intent to subdivide (split) any land, vacant or improved in conjunction with this request It antis# go through a platting process (separate from rezone request). The filing Tee of Mile -r SIU per acre 0130 max) (payable to the City of Waterloo) is required (round amount down to nearest $10 Increment). This fee is norrrefar3tdahie. Under no condition shall said morn or any part thereof be refunded for fidlures of said nmendmeut to be enacted into law, Any Major change in any of die iafonitation given will require that the request go back through the process, with a new filing fee, If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning, Programming, and ZoahlE Comdtisslon until four (4) months have elapsed from the date of denial by the Waterloo City Commit. 'The undersigned certify trader oath and under the penalties of perjury that all information cit this request and submitted slung with it is true and correct All information submitted will he used by the Wstettoe Planning, Programming, and Zoning Commission and the 'Waterloo City Council in rualdng their decision, The undersigned rlthorize City g Officials to enter the property hi question in regards to the request. S"�Ii2t txi tzf,Appticaiit mature of Owner Date 46 Summerland Farms Rezone — "R-2" & "R-3, R -P" to "R-2, R -P" Looking southeast at property in question. Looking northwesterly between 5565 Summerland Drive and 5609 Summerland Drive. Facing northwest towards adjacent property. Facing southwest towards adjacent property. 47 Summerland Farms Rezone — "R-2" & "R-3, R -P" to "R-2, R -P" Property in question generally located southeast of 5609 Summerland Drive. Property in question generally located southeast of 5609 Summerland Drive. Property in question generally located southeast of 5609 Summerland Drive. Property in question generally located southeast of 5609 Summerland Drive. 48 EXHIBIT "A" DESCRIPTION OF REZONING R-2 TO "R -2,R -P" AREA The South 260 feet of the Northeast Quarter of the Southeast Quarter (NE 1/4 SE 1/4) in Section No. 13, Township No. 88 North, Range No. 13 West of the Fifth Principal Meridian, City of Waterloo, Black Hawk County, Iowa, except those parts thereof platted as "Summerland Farms", Waterloo, Black Hawk County, Iowa, and "Summerland Park First Addition", Waterloo, Black Hawk County, Iowa, and except that part thereof conveyed to Black Hawk County, Iowa, for road purposes in 111 LD 155 DESCRIPTION OF REZONING R -3,R -P TO "R -2,R -P" AREA The Northeast Quarter of the Southeast Quarter (NE 1/4 SE 1/4) in Section No. 13, Township No. 88 North, Range No. 13 West of the Fifth Principal Meridian, City of Waterloo, Black Hawk County, Iowa, except the South 260 feet, and except those parts thereof platted as "Summerland Farms", Waterloo, Black Hawk County, Iowa, and "Summerland Park First Addition", Waterloo, Black Hawk County, Iowa, and except that part thereof conveyed to Black Hawk County, Iowa, for road purposes in 111 LD 155 NOTICE OF PUBLIC HEARING ON REZONING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 28th day of July, 2014, at 5:30 p.m. in the Harold E. Getty Council Chambers, in the City Hall, City of Waterloo, Iowa, a public hearing will be held by the Council of the City of Waterloo, Iowa, on the request by Brent Dahlstrom of Cedar Falls, Iowa, to rezone 2.38 acres of land from "R-2" One and Two Family Residence District and "R -3,R -P" Planned Residence district to "R -2,R -P" Planned Residence District, located southeast of 5609 Summerland Drive, legally described as follows: Rezone "R-2" to "R -2,R -P" The South 260 feet of the Northeast Quarter of the Southeast Quarter (NE 'IA SE 1/4)in Section No. 13, Township No. 88 North, Range No. 13 West of the Fifth Principal Meridian, City of Waterloo, Black Hawk County, Iowa, except those parts thereof platted as "Summerland Farms", Waterloo, Black Hawk County, Iowa, and "Summerland Park First Addition", Water- loo, Black Hawk County, Iowa, and except that part thereof conveyed to Black Hawk County, Iowa, for road purposes in 111 LD 155. Rezone "R -3,R -P" to "R -2,R -P" The Northeast Quarter of the Southeast Quarter (NE 'A SE 'A) in Section No. 13, Township No. 88 North, Range No. 13 West of the Fifth Principal Meridian, City of Waterloo, Black Hawk County, Iowa, except the South 260 feet, and except those parts thereof platted as "Summer - land Farms", Waterloo, Black Hawk County, Iowa, and "Summerland Park First Addition", Waterloo, Black Hawk County, Iowa, and except that part thereof conveyed to Black Hawk County, Iowa, for road purposes in 111 LD 155. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 14th day of July, 2014. Suzy Schares City Clerk STATE OF IOWA, } Black Hawk County, SS I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing on rezoning: Brent Dahlstrom Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 16th day of July, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $24.86 Guacsock--&&--) Signed Subscribed and sworn to before me this Day of A.D., 20 1q bCLLJE f'YC lLL44i W Notary Public Received of the sum of Dollars. In full for publication of the above notice. "ra` ° `JODI E (VMCKINSTIW commSSfN Nn 782,1 f 3 aa1- ! Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward r CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street o Waterloo, Iowa 50703-5783 (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: Jul Prepared: July 9, 2014 Dept. Head Signature: 14 2014 # of Attachments: (,> SUBJECT: Set date of public hearing as July 28, 2014 for a request by Brent Dahlstrom for a site plan amendment to the "R -2,R -P" Planned Residence District, to allow for the construction of five duplexes, located southeast of 5609 Summerland Drive. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request to set date of public hearing as July 28, 2014 for a request by Brent Dahlstrom for a site plan amendment to the "R -2,R -P" Planned Residence District, to allow for the construction of five duplexes, located southeast of 5609 Summerland Drive. The Zoning Ordinance requires that prior to the issuance of any building permit for any building or structure in the zoning district in question, a site plan amendment must be approved by the Planning, Programming and Zoning Commission and City Council if deemed a major amendment. The general plan for the development should show the location of all buildings, internal streets, parking lots, railroad tracks, proposed sanitary and storm sewer lines, and water and power facilities. The request to construct the duplexes would not appear to have a negative impact on the surrounding area, as the duplexes would be similar to already existing development in the area. The request would not appear to have a negative impact upon surrounding traffic conditions in the area. A private drive is shown accessing the five duplexes from Dysart Road, and there will be a hammerhead turn-arour.i located at the end of the private drive to allow for larger vehicles, such as fire trucks and garbage trucks to turn around and exit the area properly. The applicant is proposing to construct a 20' wide drive that will connect the new development to Summerland Drive to the north, providing a second access point into the adjoining subdivision. The site plan amendment request would not appear to have a negative impact upon drainage in the area. The applicant will be constructing a storm water detention area upon the site to capture and release storm water at a controlled rate. The CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer consulting engineer for the applicant has indicated that the proposed duplexes will not increase drainage issues, and will to some degree help with drainage issues. The proposed development would meet the density requirements for this particular zoning district. The proposed development will consist of a total of 10 units, however, based on the size of the lot, the applicant has the ability to potentially construct 33 units upon the site. All necessary utilities are within the industrial park to serve the proposed development. At their July 1, 2014 Planning, Programming and Zoning Commission meeting, the Commission voted to recommend approval of the request for site plan amendment. Expenditure Required: None Source of Funds: N/A Policy Issue: Economic Development, Land Use Alternative: Background Information: Legal Description: See attached legal descripton. ta.NA Cc: Aric Schroeder, City Planner --file-- REQUEST: APPLICANT(S): GENERAL DESCRIPTION: SURROUNDING LAND USES AND IMPACT ON NEIGHBORHOOD: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: July 1, 2014 Request for a Site Plan Amendment to the "R -2,R -P" Planned Multiple Residence District to allow for the construction of five duplexes. Brent Dahlstrom, 2202 College Street, Cedar Falls, IA 50613 The applicant is requesting to construct five duplexes that would be off of a private street extension from Dysart Road, southeast of 5609 Summerland Drive. The request to construct the five duplexes would not appear to have a negative impact upon the surrounding area, and would appear to fit the character of the existing nearby development. The proposed site plan amendment would not appear to have a negative impact on the surrounding traffic conditions of the public streets in the area. Dysart Road is located to the east and East Orange Road to the south, and both are classified as Collectors. Summerland Drive is to the north, and is classified as a Private Street. A private drive with a hammerhead turn- around is shown accessing the proposed duplexes from Dysart Road. The City Fire Marshal has indicated concerns with further development in the Summerland Farms subdivision, noting that only one access point exists to over 50 houses in the subdivision. Currently, the International Fire Code requires a second access to a subdivision in situations where more than 30 houses exist. The applicant is proposing to construct a 20' wide drive that will connect to Summerland Drive through Tract "B" to the north, providing a second access point into the adjoining subdivision. The Fire Marshal has also indicated that there should be no parking on both sides of the streets serving the proposed development. There are no recreational trails within the immediate area. Future plans call for a recreational trail to be extended eastward from Highway 21 to the entrance of the casino. The area in question was rezoned from "A-1" Agricultural District to "R -3,R -P" Planned Multiple Residence District and "R-2" One and Two Family Residence District on September 4, 2003. The southern part is zoned "R-2" One and Two Family Residence District, and as a part of the rezoning for the Summerland Farms Development, residents to the south in the Westdale Addition had concerns with the "R -3,R -P" Planned Multiple Residence District encroaching too close to the "R-2" One and Two Family Residence District of that subdivision. When the land for the Summerland Farms development was rezoned, approximately the south 260' feet of that rezone area was rezoned to "R-2" One and Two Family SPA Summerland Park, R2RP — 5 duplexes Page 1 of 4 15 July 1, 2014 Residence District to ensure an appropriate buffer of one and two family residences along the south side of Summerland Drive, abutting the Westdale Addition, which is comprised of single-family houses. At the June 3, 2014 Planning, Programming and Zoning Commission meeting, the Commission voted 5-2 to recommend approval of rezoning the land in question from "R -3,R -P" and "R-2" to "R -2,R -P". The request has not yet proceeded onto the City Council. North — One and two family residences, zoned "R -3,R -P" Planned Multiple Residence District. South — Single-family development, zoned "R-2" One and Two Family Residence District. East — Mobile home park, zoned "R-3" Multiple Residence District. West — One and two family residences, zoned "R -3,R -P" Planned Multiple Residence District. BUFFERS There would not appear to be a need for an additional buffers REQUIRED/ NEEDED: or screening associated with this request, as it is for duplexes. DRAINAGE: DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. The site plan amendment request would not appear to have a negative impact on drainage in the area. It will be necessary that storm water management plans are submitted to the Engineering Department for review and approval. This request was tabled at the June Planning, Programming and Zoning meeting to allow the residents time to address drainage concerns. The applicant has indicated that the proposed development will not increase drainage issues, and will to some degree help with drainage issues. The surrounding area consist of a mix of residential development ranging from one and two family dwellings near the area in question, to mobile homes on the east side of Dysart Road. The mobile home park was developed in the 1970s, and many of the houses in the area in question were constructed in the 2000s and 2010s. No areas of the site in question are located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map Community Number 190025 and Panel Number 0316F, dated July 18, 2011. There are no nearby parks within the immediate are of the development. The Future Land Use Map shows the possibility of a park/open space to the west of the Summerland Subdivision. There is a sanitary sewer line that runs along the westerly line of Lot 18 of the subdivision that can be extended to serve the site. There is no storm sewer serving the site in question. A SPA Summerland Park, R2RP — 5 duplexes Page 2 of 4 16 RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS ZONING ORDINANCE: July 1, 2014 6" water main is shown being extended from the 16" public water main in Dysart Road to serve the development. Private sanitary sewer will serve the duplexes. The Future Land Use Map designates this area as Low Density Residential. The proposed site plan amendment would be in conformance with the Comprehensive Plan and Future Land Use Map for this area. The applicant is requesting to construct five duplexes on a parcel located on the southeast side of the Summerland Farms development, which is located near the intersection of Dysart Road and East Orange Road. The Planned Residence District is site plan specific, and changes to the site plan must be approved through a site plan amendment process as either a Major or Minor amendment. A portion of the site is currently zoned "R -3,R -P" Planned Multiple Residence District. The remaining area of the parcel is zoned "R-2" One and Two Family Residence District. In a separate request, the applicant is requesting to rezone the entire property to "R -2,R - P", which would allow for one and two family dwellings. The lot is 2.38 acres (103,672 SF). Based on the density requirements for the "R-2" One and Two Family Residence District, there shall be a minimum of 4,000 SF per family associated with a two family development, which in this case, 103,672 SF/4,000 SF, equals out to 26 potential units. However, determining density in the "R -P" District is different, as the maximum number of dwelling units permitted in the "R- P" District shall be determined by dividing the net development area by the minimum lot area per dwelling unit required by the zoning district or districts in which the Planned Unit Development is located and then multiplying by a multiplier of 125%. Therefore, 26 units multiplied by a factor of 1.25 allows for the potential possibility of having 33 units upon this site. The applicant is proposing 10 units, which is 23 units less than what could legally be established under the "R- P" regulations. On the submitted site plan, a new 26' wide private access drive is shown accessing the site from an existing access point on Dysart Road. This access point would line up directly across from the drive that accesses the mobile home park on the east side of Dysart Road. At the end of the 26' wide access road, there is a hammerhead turn -around, which would allow larger vehicles, such as a fire truck to be able to turn around and exit the property. There are dimensions listed for the hammerhead turn -around. In the near future a request to name the private drive serving the proposed development will be coming before the Planning and Zoning Commission. Each duplex will have a two stall, attached garage that is 22'x SPA Summerland Park, R2RP — 5 duplexes Page 3 of 4 17 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: July 1, 2014 22' (484 SF), and be one story. The new duplexes will be sided with vinyl siding, which is similar to other dwellings in the area. Each unit will be two bedrooms, with a dining and living room area, with an overall living space area of 1,127 SF. At the June 3, 2014 City of Waterloo Planning, Programming and Zoning meeting, the Commission voted unanimously to table the request indefinitely in order to address water drainage issues in the area. However, no plans addressing drainage control have been turned in yet, and the consulting engineer will address this at the Planning and Zoning meeting. There is no platting as a part of this request. Therefore, staff recommends that the request for site plan amendment in the "R -2,R -P" Planned Multiple Residence District be approved for the following reasons: 1. The request is located within the Primary Growth Area according to the City of Waterloo Comprehensive Plan, and can be serviced by the extension of existing utilities in the area. 2. The proposed use would not appear to have a negative impact on the area, and would appear to be compatible with already existing development in the area, which comprises of one and two family residences. 3. The proposed development is within the density requirements as set forth in the Zoning Ordinance for this particular zoning district. And subject to the following condition(s): 1. That the final site plan meets all applicable city codes, regulations, etc. including, but not limited to, parking, landscaping, drainage, etc. SPA Summerland Park, R2RP — 5 duplexes Page 4 of 4 18 City of Waterloo Planning, Programming and Zoning Commission July 1, 2014 C -P C2 1 R-2 C -1,C -Z E. SHAULIS RD A-1 T T S R-4 R-3, R -P V)41 R-3; R -P A ri • C-1 C-2 A-1 R-3 R-2 •404 11 ..- NEEBRD T j �R rakr I.IN.:iu: � idAh = -aE^'�117 1,: o WAIN 111111 ': .�.._.._.•�' E. ORANGE RD. Summerland Farms R-2, R -P Site Plan Amendment Brent Dahlstrom 19 City of Waterloo Planning, Programming and Zoning Commission July 1, 2014 Summerland Farms R-2, R -P Site Plan Amendment Brent Dahlstrom 20 , N. 44. / —DOSTINGR "R -P ZONING WATER MAIN �g "e.. PROPOSED SINGLE FAMILY TWIN HOMES (TYPICAL) / / `c / / \ / PRELIMINARY LAYOUT FOR "SUMMERLAND CONDOS SOUTH" DYSART ROAD ,PART OF NE 114 SE 114 SEC.13-TRBNR13W / WATERLOO, BLACK NAVA( COUNTY, IOWA \ MAY2014 S s P ,"RO DESCRIPTION RELOCAThe NE 1/4 SE 1/4 in Section 13, Township 88 North, Range 13 West of the Frith Principal Meridian, in Black Hawk County, co • a, except those parts thereof platted as "Summedand N v a ", Waterloo, Black Hawk County, Iowa, and "Su -dand Parks First Addition", Waterloo, Black Hawk County, • . a, except that part thereof conveyed to Black / Hawk County, Iowa, for road purposes in 111 LD 155. / Subject to easements, restrictions, covenants, ordinances and / limited access provisions of record and not of record. —PROPOSED C WATER MAIN (a 157 -mm P 25` fi0' 100' SCALE 1'=517 (5.207) t _ M` -W-W-W-W-W-W-W-W-tl-W-W-W-W-W-w-W-W-W-N-W `REMOVE AND RELOCATE FATSTING 16. WATER MAIN (144.411 W DYSART ROAD (00001 RECORDED DISTANCE THIS DOES NOT REPRESENT A PLAT OF SURVEY HELLAND ENGINEERING 8 SURVEYING, LTD. I SUNWERI AN° CONDOS SOUTH PRELIM/NARY LAYOUT DATE ORAWR: 05/190014 I SHEEP() 21— T%1 4tAt.g. in.voi -11gSLIMINAiz • ,4:051,a6151•177 ItAN 12 72. fZ . Iste ,4E }4 i$5,65 macretzta9 tam I NAitt7 tilwr F -Z z7o1 12. fAsetiq Oat, N_uf.rtl (1A). ) farfr115(5T){li (A) ,9 ;TrANN 06714 NW - U•(115" VV.Y.t...orMgNT «4I-VPA{2,f) 1Ijt.46 60' foW uf-tve1Z6Foosiv GM. Or WA114-22-,244/52-fuGT.toN 4)1)561fleA-rict-r-, • -MEP z 2.05 mrr6 NLP DIVE\i'_. 1 \t`,_s_ \ ) \( L. --i 1' — 1— --1 — .• ) W I•JAINII),ig. FIVE ' F1-1-1-1 \'?. wve„-riDAL 22 F12.1,1 F:E 1nT10 23 LEFT ELEVATION 24 RIGHT ELEVATION 25 REAR ELEVATION 26 * 2r �— R 1 176,?— pirol 13 13 11t —_�— a5'6T� -1176 17-4 147 DORM 2 2'6 107 r 13 A 4 : 12 4:12 21; 7 T I T T -7•T NI 17611' DNINO VALII. GT fjAR_'_ WING KITCHEN _ _ _ YVL.7_HQrd€N/PRN3 176 IT WALL STUD TO STUD 14.27 WALL OVERALL 517DW.2X4.(2)LAYERS 50713 W ZX1 (2TAYERS6070W$X4,S41• OW 174213 BOOM 2 C 4:12 T- DATE 40302014 DE DUPLE( FINAL EACH UNIT MIND MEA 1127 SO FT 2X6 EXT WALLS 67-14r WALL HEIGHT DIMENSIONS ARE STUD TO STUD L_ 22' _J Sa -1 12 1 J T 27 BD' 35' r 210 r1 1 I.` I I- 4 I.I- + I -I. I L i 1 I I I .T r � , , 1 , J 1- -4 w —1 0 ,. • L----- J i L 1 UNEACAVA7® GARAGE+ L J I.- .....4 b DATE: ,G0(2014 OE DUPLEX FINAL Y i L_ J .....,-- a 27 sr w 28 APPLICATION srrjr. PLAN AIVIE1'4DIVIENT TO A "RP- , "M -P", "C -P", "13-P", "S-1" OR "CZ" DISTRICT - — CITY Or WATERLOO PLANNING; PROGRIWINGA ZONING COMMISSION, WATERLOO, IOWA 319.29I4366 Tri New 070verall Arneutlwant I ndivithrnJ13uilding Minor change (cheek otte) (Minor Change must be approved by staff) 1, APPUCATIOIsl INFDRMATIC)1,1: a. Appu,s,anxt4m0. (piea$e mint): Brent Dahletront '.0011 g tit• Phone: 5 15-0 6 000 Fax: .111A :Stab: iota Zip; 5 O6 t3 b. Status of applicant: 00 OWner (b) Other X (CliECK. ONE): lf other explain: Contract to „Purchase if approved o. Property oWiier's mime if diffetent than above (please print) Iowa Be a a a a r e'CLI,LC ..Addi.64;2 909 Ni 1 / s Lana ,Phone! xPa City; 9.f.t igi:x.1.9 5 0 10 1 2. PrtaPERTY-NPOWATION: a. General location of site plan to be amended: Ilriplat bed SE corner NE SE l3 --I3 elOng,"11104rt Road,(Suramerlarid South) h. Legal description of property or portion to be amended; 11141,atped nee sir6 plan ( Suxaneri.atul Condos§atitti) r{ 0, DintaliSi011S of proposcd site pIan amendfnent: see site iP I an Area 9fPN13060eitkn alflenfflpAt. gee 8 1 t a P.. an a, Current zoninglallin11111.1111111.11111Sbuth II- 2 6 11-31 f.Reason(s) for site plan nmendthent and proposed use(s) of propoiy; Ito de an U ed .a te plan on record for 'eitS.her property. 13, Conditions (if giry) agreed t� (doe's min afferg existing conditions unless specified)-; N/A h. Other pertinent infongtation (use reverse side ifneccssary); Please Note: If applicant is not the owner of the property, the signature of the owner must be secured, If it is the intent to subdivide (split) guy land, vacant or improved in conjunction with this request it must go through a planing process (separate front site plan amendment request). The filing fee of 5200 (for new or overall amendment), SLOO (tbr individual Building), or $o (for minor change) (payable to the City of Waterloo) is required This fee is non-refundable. Under no condition shell said sun) or say part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the Information given will require that the request go back through the process, with a new filing fee. If the request is denied tnt new petition covering the sante or poi -tion of the same property shell be filed with or considered by the Planning, Prograninlingb and Zoning Commission until four (4) months have elapsed from the date of denial by the Vateiloo City Connell. The »ndereigned certify under oath and under the penalties of perjury that all information on this request sad submitted along with it is true and correct, All infomiatien submitted will be used by the W rico Nanning. Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in questiOn In regards to the request. 3-‘- guature of ApPliennt tar Date 29 EXHIBIT "A" DESCRIPTION OF SITE PLAN AMENDMENT AREA The Northeast Quarter of the Southeast Quarter (NE 1/4 SE 1/4) in Section No. 13, Township No. 88 North, Range No. 13 West of the Fifth Principal Meridian, City of Waterloo, Black Hawk County, Iowa, except those parts thereof platted as "Summerland Farms", Waterloo, Black Hawk County, Iowa, and "Summerland Park First Addition", Waterloo, Black Hawk County, Iowa, and except that part thereof conveyed to Black Hawk County, Iowa, for road purposes in 111 LD 155 STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 28th day of July, 2014, at 5:30 p.m. in the Harold E. Getty Council Chambers, in the City Hall, City of Waterloo, Iowa, a public hearing will be held by the Council of the City of Waterloo, Iowa, on the request by Brent Dahlstrom of Cedar Falls, Iowa, for a site plan amendment to the "R -2,R -P" Planned Residence District, to allow for the construction of five duplexes, located southeast of 5609 Summerland Drive, legally described as follows: The Northeast Quarter of the Southeast Quarter (NE Ya SE Ib) in Section No. 13, Township No. 88 North, Range No. 13 West of the Fifth Principal Meridian, City of Waterloo, Black Hawk County, Iowa, except those parts thereof platted a "Summerland Farms", Waterloo, Black Hawk County, Iowa, and "Summerland Park First Addition", Waterloo, Black Hawk County, Iowa, and except that part thereof conveyed to Black Hawk County, Iowa, for road purposes in 111 LD 155. Anyone interested may appear at that time and place and be heard or may file written objection with the City Clerk, City Hall, in Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 14th day of July, 2014. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing: Brent Dahlstrom Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 16th day of July, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $16.42 ..; CDSCCLV---C/L— Signed Subscribed and sworn to before me this act Day of A.D., 20 Iq Received of Notary Public the sum of Dollars. In full for publication of the above notice. •IAL tows JCDI E MCK NSTFi`�' COM 1!SSK)N nNO.782413 MY CGM'1 l 'IfiEJ Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 PAT MORRISSEY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: July 14, 2014 Prepared: July 9, 2014 Dept. Head Signature: # of Attachments: etLAA__L-et'.---16-41- SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc. and publish an official notice pertinent to the taking of bids and request to receive and open the bid proposals for well plugging and demolition services for the former Rath Packing Company Well House located in the 1600 Block of Sycamore Street, on Thursday July 24, 2014, and to set a date of public hearing for July, 28, 2014. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Request to preliminarily approve plans, specifications, form of contract, etc. and publish an official notice pertinent to the taking of bids and request to receive and open the bid proposals for well plugging and demolition services for former Rath Packing Company Well House located in the 1600 Block of Sycamore Street, on Thursday July 24, 2014, and to set a date of public hearing for July, 28, 2014. Summary Statement: This property was acquired from Crystal Ice in 2007 with the intent of marketing for future development. Staff now is sold this property to SJ Construction with a development agreement which requires them to but a building with a minimum assessed value $240,000.00. As a part of the agreement, the City of Waterloo is to plug and demolish the well house. Expenditure Required: To be determined Source of Funds: The plugging and demolition activities of this site will be undertaken by the City of Waterloo using G.O. funds, for nuisance abatement. Policy Issue: Nuisance abatement and infill -development Alternative: N/A cc: NOEL C. ANDERSON, Community Planning & Development Director CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS for the taking of Request for Proposals for WELL PLUGGING AND DEMOLITION SERVICES FOR FORMER RATH PACKING CO. WELL HOUSE LOCATED IN THE 1600 BLOCK OF SYCAMORE STREET Sealed bids must be received by the City Clerk of the City of Waterloo at her office at City Hall, 715 Mulberry Street, Waterloo, Iowa 50703 no later than Thursday, July 24, 2014 at 1:00 p.m., at which time bids will be opened in the First Floor Conference Room at City Hall, in conjunction with Well Plugging and Demolition Services for former Rath Packing Co. Well House located in the 1600 block of Sycamore Street. Notice is hereby given that the Council of the City of Waterloo, Iowa will conduct a public hearing on the Request for proposal document, plans, specifications, form of contract, etc. for Well Plugging and Demolition Services for former Rath Packing Co. Well House located in the 1600 block of Sycamore Street at 5:30 p.m. on July 28, 2014, in the Harold E. Getty Council Chambers in the City Hall in the City of Waterloo, Iowa. The proposed Request for proposal docu- ment, plans, specifications, form of contract, etc. is on file in the office of the City Clerk for public examination. A Request for proposal document, plans, specifications, form of contract, etc. may be obtained from the Planning and Zoning Office, 715 Mulberry Street, Waterloo, Iowa, 50703. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 14th day of July, 2014. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing and Notice to Bidders: Well Plugging and Demolition Services — 1600 Block of Sycamore Street Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 17th day of July, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $22.51 Ceki Signed Subscribed and sworn to before me this 3a A.D., 20 I k4 Day of Received of E Notary Public the sum of Dollars. In full for publication of the above notice. ON M31 1 co139r _O.sry. 4l,`—. CITY OF WATERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 11, 2014 Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: SUBJECT: Accept bid from Ultramax Ammuntion for the Police Department FY15 ammunition needs. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Requesting the City Council to accept the bid from Ultramax Ammunition and approve purchase of ammunition for FY15. Summary Statement The Police Department sought bids for our FY15 ammunition needs. Ultramax Ammunition submitted the only bid. Requesting the City Council to accept the bid from Ultramax Ammunition and approve purchase of ammunition in the amount not to exceed $36,500.00 that is budgeted for FY15. Expenditure Required Yes Source of Funds Budgeted General Funds Policy Issue None Alternative None Background Information: The Police Department requires that each officer maintain proficiency in a number of weapons systems that are utilized by the department. It is extremely important for officer and community safety that those officers routinely train with those weapon systems. Ammunition is a critical component to that training. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-626 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF BID TO ULTRAMAX AMMUNITION OF RAPID CITY, SOUTH DAKOTA, IN CONJUNCTION WITH PURCHASE OF FY15 AMMUNITION SUPPLIES FOR THE POLICE DEPARTMENT, IN AN AMOUNT NOT TO EXCEED $36,500.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Ultramax Ammunition of Rapid City, South Dakota, in an amount not to exceed $36,500.00, in conjunction with the purchase of FY15 Ammunition Supplies for the Police Department described in the specifications heretofore adopted by this Council for said purchase with Resolution No. 2014-572A, after public hearing on July 14, 2014 on published notice required by law, be and is hereby accepted. PASSED AND ADOPTED this 28th day of July, 2014. ttr— rnest qClark, Mayor ATTEST: Suzy Scha\es, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: July 28th, 2014 Prepared: July 22nd, 2014 Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: SUBJECT: Request permission to apply for a 2015 National Crime Victims Rights Week, Community Awareness Projects Funds. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Give approval to apply for a $5000.00 Community Awareness Project Funds to be used for community wide public awareness at public events and for media advertising, printed materials and promotional giveaway items. No match is required. Summary Statement: The department has three trainers in "Protecting our Children" and would use this funding for those training and presentation sessions. Expenditure Required: None Source of Funds: No match required Policy Issue: None Alternative: None Background Information: This funding would be used for supplies to provide instruction and information to the community as part of the "Protecting Our Children: A New Approach" initiative started by Allen Child Protection Center. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-627 RESOLUTION APPROVING SUBMISSION OF GRANT APPLICATION FOR 2015 NATIONAL CRIME VICTIMS' RIGHTS WEEK, COMMUNITY AWARENESS PROJECTS FUNDS. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the submission of grant application dated July 28, 2014, in the amount of $5,000.00, for 2015 National Crime Victims' Rights Week, Community Awareness Projects Funds to be used for community wide public awareness at public events and for media advertising, printed materials and promotional giveaway items, be and the same is hereby approved. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: Suzy Scha City Cler es, CMC Ernest G. Clak, ayor L142 ;7 CITY OF WATERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 22, 2014 Dept. Head Signature: CC # of Attachments: SUBJECT: City of Waterloo Janitorial Services Contract Submitted by: Craig Clark Building Official/Maintenance Administrator Recommended City Council Action: Approve recommendation of award of contract to Midwest Janitorial of Waterloo, Iowa in the amount of $7,154.00 per month in conjunction with the City of Waterloo Janitorial Services contract, be received, placed on file and adopted. Approve Contract, Bonds and Certificates of Insurance in the amount of $7,154.00 per month to Midwest Janitorial Service, in conjunction with the City of Waterloo Janitorial Services contract, be adopted and Mayor and City Clerk authorized to execute same. Summary Statement Expenditure Required $7,154.00 per month Source of Funds 010-22-8800-1371 & 010-22-8850-1371 Background Information Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-628 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT TO MIDWEST JANITORIAL OF WATERLOO, IOWA, IN THE AMOUNT OF $7,154.00 PER MONTH, AND APPROVING CONTRACT, BONDS AND CERTIFICATE OF INSURANCE IN CONJUNCTION WITH JANITORIAL SERVICES. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract, Bonds and Certificate of Insurance with Midwest Janitorial of Waterloo, Iowa, in the amount of $7,154.00 per month, in conjunction with Janitorial Services, described in the specifications heretofore adopted by this Council for said project in Resolution No. 2014-570A, after public hearing on July 14, 2014 on published notice required by law, be and is hereby accepted, the same being the lowest bid received for said services. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for said services, said contract not to be binding on the City until approved by this Council. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: uzy Sc City Cle res, CMC k gLe Ernest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 22, 2014 Dept. Head Signature: CC # of Attachments: SUBJECT: Waterloo Public Library Restroom Renovation Submitted by: Craig Clark Building Official/Maintenance Administrator Recommended City Council Action: Approve recommendation of award of contract to Don Gardner Construction Co., Inc., of Waterloo, Iowa in the amount of $126,000.00 in conjunction with the Waterloo Public Library Restroom Renovation project, be received, placed on file and adopted. Approve Contract, Bonds and Certificates of Insurance in the amount of $126,000.00 to Don Gardner Construction Co., Inc., in conjunction with the Waterloo Public Library Restroom Renovation project, be adopted and Mayor and City Clerk authorized to execute same. Summary Statement Expenditure Required $126,000.00 Source of Funds: CIP Funds Background Information Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-629 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT TO DON GARDNER CONSTRUCTION OF WATERLOO, IOWA, IN THE AMOUNT OF $126,000.00, AND APPROVING CONTRACT, BONDS AND CERTIFICATE OF INSURANCE IN CONJUNCTION WITH THE WATERLOO PUBLIC LIBRARY RESTROOM RENOVATION. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract, Bonds and Certificate of Insurance with Don Gardner Construction of Waterloo, Iowa, in the amount of $126,000.00, in conjunction with the Waterloo Public Library Restroom Renovation, described in the plans and specifications heretofore adopted by this Council for said project in Resolution No. 2014-568A, after public hearing on July 14, 2014 on published notice required by law, be and is hereby accepted, the same being the lowest bid received for said work. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for the construction of said improvements, said contract not to be binding on the City until approved by this Council. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: Suzy Sch res, CMC City Cle k .-fit Ernest G. lar6_,,,,e k, rk, Mayor CITY OF WATERLOO Council Communication City Council Meeting: Tuly 28, 2014 Prepared: Tuly 22, 2014 Dept. Head Signature: Suzy Schares # of Attachments: 1 SUBJECT: Document Management Software Submitted by: Suzy Schares, City Clerk/Human Resources Director Recommended City Council Action: Approval of agreement with Advanced Systems, Inc. for the extension of the Electronic Document Management System to include hardware for processing previous paper documents and Laserfiche software assurance program currently utilized by the Police Department and Water Works also includes Novus Agenda Management software. Summary Statement: Expenditure Required: $88,831.54 Source of Funds Policy Issue Alternative Background Information: This equipment and software is essential as part of our effort to go paperless, reduce storage and implementation of electronic council meetings. //A ADVANCED SYSTEMS, INC. Business Solutions and the Personal Touch Em p # Date 2945 Airport Blvd. P.O. Box 57 Waterloo, IA 50704 319-232-6621 800-274-2047 Fax 319-232-6624 Model Number Waterloo - Fort Dodge - Mason City Cedar Rapids - Dubuque - Davenport Spencer & Sioux Falls, SD rial Invoice No. Terms: Net 30 Days Customer Order # 1032 7.10.14 Bill To: Phone: Email: City of Waterloo Ship To: 715 Mulberry Street Waterloo, IA 50703 319-291-4323 Fax: 319-291-4571 Phone: Fax: suzy.schares@waterloo-ia.org Email: Qt OrdeYed Model/Description/Meter(s) Serial #/Part #/Size e o �p Unit Price Amount 43 Rio User $0.00 $51,891.54 1 Rio -Records Management $0.00 $0.00 1 LF Forms for RIO $0.00 $0.00 1 LF Forms Portal Add-on $0.00 $0.00 1 Rio Pilot Public Portal $0.00 $0.00 2 Quick Fields Core $0.00 $0.00 1 Import Agent for Rio $0.00 $0.00 1 Rio -Scan Connect 5pk $0.00 $0.00 1 24 hour time block $3,240.00 $3,240.00 1 Novus Agenda set up and training $750.00 $750.00 1 Novus Agenda Software $7,950.00 $7,950.00 1 Canon Scanner 6010C $2,500.00 $2,500.00 1 LSAP 18 Months $22,500.00 $22,500.00 1 $0.00 Salesman LL Written By LL Filled By Deliv'd By Date Ship Employee Name Lane LeBahn Total Hardware/Part/Supplies $88,831.54 Comments: Ordered By: Print Name: Miscellaneous Technical Time Zone Subtotal $88,831.54 Sales Tax Transportation & Hdlg. Total Amount Due $88,831.54 Received By: Print Name: Form date: 5/15/13 Time Block Usage Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-630 RESOLUTION APPROVING AGREEMENT WITH ADVANCED SYSTEMS, INC. OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY CITY CLERK. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the agreement dated July 28, 2014, in an amount not to exceed $88,831.54, for the extension of the Electronic Document Management System to include Novus Agenda Management software and hardware for processing paper documents and Laserfiche software assurance program currently utilized by the Police Department and Water Works, by and between Advanced Systems, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 28th day of July, 2014. 147!i Ernest G. Clark, Mayor ATTEST: Suzy S• ares, CMC City Cl-rk SETTLEMENT AGREEMENT, GENERAL RELEASE, AND COVENANT NOT TO SUE BETWEEN MICHAEL GUILD AND THE CITY OF WATERLOO The City of Waterloo (the "City") and Michael Guild, on behalf of himself, his heirs, executors, successors, and assigns ("Guild"), hereby enter into this Settlement Agreement, General Release, and Covenant Not to Sue ("Agreement"): WHEREAS, Guild was employed by the City as Facilities Manager for the Center for Performing Arts, commencing on April 23, 1980 and ending on April 21, 2014. WHEREAS, Guild appealed his termination to the Waterloo Civil Service Commission, and has threatened additional litigation, including but not limited to, litigation under the Fair Labor Standards Act ("FLSA"); WHEREAS, Defendants have denied, and continue to deny, in their entirety, Guild's allegations of wrongdoing; WHEREAS, no evidentiary hearing has been held on the merits of any of Guild's claims; and WHEREAS, all parties desire to settle all potential outstanding issues between them, whether the subject of the above Action or otherwise, on an amicable basis on the terms and conditions stated in this Agreement. NOW, THEREFORE, the City and Guild agree as follows: 1. DISMISSAL WITH PREJUDICE OF ALL CLAIMS. Before negotiating the check referred to in paragraph 6 below, Guild will dismiss his Civil Service Appeal with prej udice. 2. RELEASE. Guild fully and forever releases and discharges the City and each of its partners, subsidiaries and affiliated entities, and each of their partners, principals, stockholders, 1 directors, officers, employees, agents, trustees, pension plan trustees and administrators, contractors, consultants, and attorneys, whether past, present, or future, and all predecessors, successors, and assigns thereof, ("Released Parties") from any and all claims, demands, agreements, causes of action, injunctions, and restraints or liabilities of whatever kind, whether in law, equity, or otherwise, and whether now known or unknown or which have ever existed or now exist, including, but not limited to, claims, liabilities, or causes of action relating to or arising out of Guild's recruitment, hiring, employment, transfer or separation from employment with the City, the Age Discrimination in Employment Act, 29 U.S.0 § 621 et. seq., as amended by the Older Workers Benefit Protection Act of 1990; Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. §§ 2000e et seq., 42 U.S.C. ' 1981; the Civil Rights Act of 1991; the Americans With Disabilities Act, 42 U.S.C. §§ 12101 et. seq.; the Fair Labor Standards Act, 29 U.S.C. §§ 201 et seq.; the Family and Medical Leave Act, 29 U.S.C. 2601 et. seq.; the Employee Retirement Income Security Act of 1974, as amended, 29 U.S.C. §§ 1001 et seq.; the Iowa Civil Rights Act, as amended, Iowa Code §§ 216 et seq.; Wage Payment Collection, Iowa Code Ch. 91 A; Continuation and Conversion of Group Health Insurance, 26 U.S.C. § 4980B (COBRA); Iowa Code Chapter 509B; claims under any local rule, state or federal statute, and claims under common-law, promissory estoppel, claims for breach of contract, claims for any tort, claims for any wrongful discharge, or any other claims which could have been but have not been asserted. Guild acknowledges and agrees that this release and the covenant not to sue set forth in paragraph 4 are essential and material terms of this Agreement and that without such release and covenant not to sue, no agreement would have been reached by the parties. 2 3. ADEA RELEASE. Guild specifically releases the Released Parties from any claims arising under the Age Discrimination in Employment Act (hereinafter "ADEA"), 29 U.S.C. § 621 et seq., as part of the Agreement. Guild specifically acknowledges: a) He has been advised of his right to seek legal counsel prior to executing the Agreement. He acknowledges he has been advised of his right to consult with an attorney of his choice, and that he has, in fact, been represented by counsel of his choosing. b) He has had at least 21 days to consider the Agreement. His signature on the Agreement prior to the 21 day period expiring is a voluntary waiver of this time period. c) He has seven days from the date the Agreement is executed to revoke his release of the ADEA claim. d) The Agreement is written in a manner calculated to be understood by him. He does understand the Agreement. e) He has received consideration for this ADEA release which is in addition to anything of value to which he is already entitled. f) If Guild revokes his acceptance, he will notify the City's Director of Human Resources, Suzy Schares, in writing within the seven day revocation period. Such notice shall be effective either on the date of hand -delivery or if mailed, on the date of the postmark. 4. COVENANT NOT TO SUE. Guild covenants not to sue or to institute or cause to be instituted any kind of claim or action (except to enforce this Agreement) in any federal, state, or local agency or court against any of the Released Parties arising out of or attributable to her employment or termination of employment, or any other action or cause of action released under Paragraphs 2 or 3. If Guild violates this Agreement by suing any of the Released Parties for any reason for which suit is precluded by this Agreement, Guild agrees that he will pay all costs and expenses incurred by such Released Parties in defending such a lawsuit, including reasonable attorneys' fees. 3 5. NO REAPPLICATION/NO REHIRE. Guild agrees that in consideration of the payments and representations described below, he shall not seek employment, re-employment, or reinstatement with any of the Released Parties, in any capacity, whether full-time, part-time, or temporary, nor shall he be entitled to re-employment by any of the Released Parties. 6. NO ADMISSION OF WRONGDOING. This Agreement resolves all issues relating to the employment relationship between Guild and the City. This Agreement is not and shall not be construed as an admission by any of the Released Parties of any violation of the City's policies and procedures; or federal, state, or local law or regulations; or any provision of the common law. 7. PAYMENT. In consideration for the promises set forth herein, and subject to and conditioned upon Guild's performance of the conditions and undertakings set forth herein, the City, in full and final settlement of all of Guild's claims arising under the FLSA, will pay the total sum of $88,000.00, which shall be apportioned as follows: a) A check for $68,000.00, payable to Michael Guild, in full and final settlement of all of Guild's claims for damages, including any claims he has or may have under the FLSA; and b) A check for $20,000.00, payable to Frerichs Law Office, P.C. (Tax ID No. ), in payment of Guild's outstanding legal fees and costs. 8. OTHER CONSIDERATION. In addition to the payments stated in Paragraph 7, above, the City and Guild agrees to take the following actions: a) The City will reinstate Guild retroactively with back pay to the date of the termination of his employment with the City for a period of ninety (90) calendar days. b) Upon execution of this agreement, Guild will submit a written letter of resignation and retirement to the City, attached as Exhibit A, with his resignation and retirement to be effective on July 20, 2014. Guild shall remain on paid administrative leave through July 20, 2014, and shall not perform any work on behalf of the City. 4 c) Because Guild is voluntarily retiring from employment with the City, Guild agrees and acknowledges that he will not request or withdraw any unemployment insurance benefits. The City will correspondingly dismiss its appeal of Guild's original request for unemployment insurance benefits from Iowa Workforce Development. d) Upon Guild's retirement, Guild will be eligible for the City's Retiree Medical Benefit Policy, and shall be subject to the benefits and requirements of that policy. e) If the City is contacted by any prospective employer for a reference for Guild, it will provide a neutral reference including only that information which has been deemed to be a matter of public record under Iowa Code § 22.7(11). f) The parties will draft a mutually acceptable joint media statement stating that Guild has voluntarily resigned his employment with the City, and that neither party alleges any wrongdoing by the other. 9. TAXES. Guild expressly acknowledges that he is not relying on any information provided by the City, its employees, or its attorneys concerning the tax consequences of payment made under this Agreement. Guild acknowledges and agrees that he is solely and entirely responsible for the payment and discharge of all federal, state, and local taxes, if any, which may, at any time, be found to be due upon or as a result of any amount that is paid by the City under this Agreement. Guild agrees to indemnify, defend, and hold the City harmless from any claim or liability asserted against it for any taxes and related penalties or interest, relating to the manner in which the payments under Paragraph 7 are allocated and paid under this Agreement. 1. ENTIRE AGREEMENT/MERGER/INTEGRATION. This Agreement constitutes the entire agreement, written and oral, of Guild and the Released Parties, and it supersedes and replaces all prior negotiations, proposed agreements, understandings, representations and agreements, written or oral. No party hereto is relying on any statement or representation of any other party hereto except those, if any, set forth herein. No part of this Agreement may be amended, varied, or supplemented in any respect, except by a writing duly executed by each of the Parties hereto or their authorized representatives. 5 2. COUNTERPARTS. This Agreement may be executed in one or more counterparts, all of which, taken together, shall constitute one and the same instrument. 1. SEVERABILITY. Should any term, provision or portion of any provision of this Agreement be held unenforceable for any reason, it shall be deemed severed from this Agreement, and the remainder of this Agreement shall continue to be in force in its entirety. 2. GOVERNING LAW. The interpretation and enforcement of this Agreement shall be governed by the laws of the State of Iowa, without regard to its choice -of -law principles. 3. COUNCIL APPROVAL. This Agreement is subject to approval by the City Council. Should the Council reject or otherwise fail to accept this Agreement, this Agreement shall be deemed null and void in its entirety. 4. Guild acknowledges that he has read this Agreement, that he fully understands and appreciates the meaning of this Agreement, that it fully reflects the entirety of the agreement between the parties, that no representation, inducement, or warranty has been made to her by or on behalf of the Released Parties except as set forth herein, that he has consulted competent legal counsel of her selection with respect to this Agreement, and that he KNOWINGLY and VOLUNTARILY enters into this Agreement and agrees to comply with its terms and conditions. THIS SETTLEMENT AGREEMENT AND RELEASE i 'CI>UD S A RELEASE OF ALL CLAIMS. ae "Id The City of Waterloo By: Its: 6 7 - ( 7 - Date Executed Date Executed Exhibit A TO: Suzy Schares, City of Waterloo Director of Human Resources FROM: Michael Guild RE: Resignation of Employment I hereby immediately resign my employment with the City of Waterloo, with my resignation date to be July 20, 2014. 8 AHLERS . COONEY, P.C. 100 COURT AVENUE, SUITE 600 DES MOINES, IOWA 50309-2231 FAx: 515-243-2149 WWW.AHLERSLAW.COM Miriam D. Van Heukelem MVanHeukelem@ahlerstaw.com July 25, 2014 Ms. Suzy Schares City Clerk City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 RE: Michael Guild Dear Suzy: Direct Dial: 515.246.0342 Enclosed please find the Settlement Agreement, General Release, and Covenant Not to Sue between Michael Guild and the City of Waterloo. Please have the enclosed Settlement Agreement signed on behalf of the City and return the signed original agreement to my office. Please give me a call if you have questions. Very truly yours, Ahlers & Cooney, P.C. MDV:anf Enc. 01036658-I\11310-105 Miriam D. Van Heukelem WISHARO & BAILY - 1888; GUERNSEY & BAILY - 1893; BAILY & STIPP - 1901: STIPP, PERRY, BANNISTER & STARZINGER - 1914; BANNISTER, CARPENTER. AHLERS & COONEY - 1950; AHLERS. COONEY. DORWEILER, ALLBEE, HAYNIE & SMITH - 1974: AHLERS, COONEY, DORWEILER, HAYNIE, SMITH & ALLBEE, P.C. - 1990 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-631 RESOLUTION APPROVING SETTLEMENT AGREEMENT WITH MICHAEL GUILD AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Settlement Agreement dated July 28, 2014, by and between Michael Guild and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 28th day of July, 2014. MLe Ernest G. Clark, Mayor ATTEST: Suzy Sc ares, CMC City Cl rk CITY OF WATERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 22, 2014 Dept. Head Signature: Suzy Schares # of Attachments: 1 SUBJECT: FY14 Sidewalk Repair Program Extensions Submitted by: Suzy Schares, City Clerk/Human Resources Director Recommended City Council Action: Resolution to approve extending the completion date of July 29, 2014 for the following FY14 sidewalk Repair program property owners: CN#3 CN# 4 CN# 5 CN# 6 CN# 7 CN# 8 CN# 9 CN#14 CN#228 CN#265 CN#274 CN#47, #84, #432- 435 CN# 459 CN#469 CN#473 205 W 4th 217 W 4th 219 W 4th 221 W 4th 223 W 4th 225 W 4th 229 W 4th 191 W 5th 1515 Black Hawk 422 Commercial 801 block Commercial 928 Jefferson 1300 block Jefferson 1420 Jefferson 1501-1511 Jefferson Ramada Inn JSA Development ' JSA Development 051 LLC (Clothing Boutique) JSA Development JSA Development JSA Development Wells Fargo MET - Community National Bank Adjacent to City owned property Open Bible Church ' Kuglo LLC nt n(� E. Castro Roofing ✓ ----- f(� Plumbing Concepts ' �r 1 Summary Statement: Expenditure Required: Source of Funds Policy Issue Alternative Background Information: We have attached a personal request from each property owner. CN# 4 217 W 4th CN# 5 219 W 4th CN# 7 223 W 4th CN# 8 225 W 4th CN# 9 229 W 4th JSA Development JSA Development JSA Development JSA Development JSA Development JSA is currently renovating their buildings in this block and will be starting exterior work shortly. They would like an extension to allow them to make the sidewalk repairs after the exterior work is completed. Per David Deeds, sidewalk repairs would start in October. CN# 6 221 W 4th OSI LLC (Clothing Boutique) Extension request for this property is due to JSA's work. This property is amid the JSA properties and the owner feels that it would be a waste of time and money for her to make the repairs now when JSA's contractors will be crossing her sidewalks to do their work. She states that past JSA contractors have damaged her sidewalk while doing work in the past. She would have the repairs made once JSA is done with their exterior building work. CN#14 191 W 5th Wells Fargo Mark Russell with the Waterloo Wells Fargo contacted Engineering around July 9th stating his office just got the notice from Des Moines who had received the notice from their tax people based in Carlsbad, California (sidewalk repair notices are sent to the tax mail address — we need to address this issue for notification for future repair programs). They have a contractor on stand-by who is attempting to sub out the work, but likely would not have the work started until after the deadline. CN#228 1515 Black Hawk MET Mark Little contacted Engineering on June 29. The MET board meets at the end of the month and the motion to seek repair bids was up for discussion at that time. Approval to hire a contractor would likely not come until the July meeting, which would be after the repair deadline. Our repair notice was mailed at the end of May, thus MET received notice after their May meeting and discussed it at the next scheduled meeting. Mark informed Engineering that he has money budgeted for the repairs, but as stated above, work would not start until after the deadline. MET is technically a City venture, but the City does not have room to include these repairs in our current sidewalk repair project. CN# 265 422 Commercial Community National Bank Shawna Buckley has been our contact. They have a contractor, Wordehoff Construction, lined up to perform the repairs. However, this company is currently working on a railroad bridge replacement project in southern Iowa that needs to be completed by the end of July. This property is unique in that the repairs are all associated with vaults, which will require some serious structural concrete work. Our estimate for repairs is well over $900,000. Wayne Castle has spoken with Gary Wordehoff about the extent of the work. Per the bank's instructions, he is looking at possibly replacing the entire vault top with new precast concrete panels and rebuilding a portion of the vault wall (aka curb) along Commercial Street. The magnitude of the work is well beyond sidewalk repairs and Engineering strongly urges Council to let the Bank take care of these repairs. CN#274 800 block Commercial St Stephan & Judith Schultz/City of Waterloo This property is adjacent to the City owned 801-805 Commercial Street property currently undergoing asbestos removal prior to demolition. The City has an agreement with the Schultz's to use their property as a staging area during demolition. In addition, a development is planned to start in July 2015 over both the City's and the Schultz's properties. Preliminary plans would have all sidewalk and driveways along Commercial Street reconstructed. Planning is recommending that an extension of one year be granted for this property. Engineering agrees. CN#47, #84, #432-435 928 Jefferson Open Bible Church Representatives from the church came to the June 16 public hearing asking for an extension. Mayor directed them to work with staff on the clean walks (revising their estimate) and then reapproach Council with better information about their repair needs and proposed property sale. Wayne Castle spoke with the pastor Aaron Keller on July 9th. The walks have been cleaned and reinspected with revised estimates provided. The church is on track to sell their surplus property at the end of July. They should have the money available shortly thereafter to pay their sidewalk contractor. The church has a contractor lined up to make the repairs, but is waiting for the funds before starting work. CN# 459 1300 block Jefferson Kuglo LLC Bill Kugler is requesting a deadline extension until next spring as his company is currently in the process of redeveloping this lot. Construction is set to begin this fall. Engineering's only request is that Mr. Kugler place a temporary pavement where two sidewalk panels are currently missing due to a past utility service kill. CN#473 1501-1511 Jefferson Plumbing Concepts Stephan Michael, Plumbing Concepts owner, is requesting a deadline extension to allow him to replace all the sidewalk along West 13th Street. This property, a corner lot with 190 feet of frontage, was originally marked as a "Clean Walk" meaning our sidewalk inspectors could not fully evaluate the sidewalk during their inspections in mid-April. Mr. Michael cleaned the sidewalk requested a sidewalk reinspection on the morning of Monday, July 14. Associate Engineer Wayne Castle reinspected the property that afternoon and marked only two panels on the West 13th Street. Mr. Michael attempted to obtain a permit the following day, but was denied due to not having a current Right -of -Way bond on file. Mr. Michael could have submitted a ROW bond application for approval, but the next City Council meeting to approve his bond was July 28. Mr. Michael would have been able to obtain a permit on Tuesday, July 29, but the repair work would need to be completed that day. Furthermore, as stated in the Repair Notice letter, any permits for designated sidewalk work issued between July 16 and July 29 are subject to a $250 surcharge. Mr. Michael has met with Mayor Clark regarding the City's rules and is now wishing to replace the entire West 13th Street frontage. Engineering is in favor of this request if Mr. Michael replaces the entire West 13th Street frontage and said work is completed by August 29, 2014. CN#469 1420 Jefferson E. Castro Roofing Castro Roofing has bought this property and demolished the house in order to construct a new building for their business. They are currently in the process of having a site plan developed and per Planning staff, only Planning, Engineering and Building approvals would be needed for construction to take place. Castro is seeking an extension to make the repairs in conjunction with the driveway and parking lot work that would take place. Their expected timeframe is September -October for the concrete work. CN#3 205 West 4th Street Ramada Inn Terry Delahunt spoke with Engineering on July 24, 2014. Ramada Inn is requesting a deadline extension for sidewalk work, as they would like to replace all the sidewalks along as well as on their property. Some of the additional work would involve updating and removing the landscaping features. They have spoken with several contractors that have been reluctant to take the work for fear of not being able to meet the City's repair deadline. The expected completion date would be late October. Wayne Castle directed them to consult with Main Street Waterloo about the landscaping plans. This work would complement the proposed JSA Development/OSI LLC and Sullivan Brothers Center sidewalk work that has been done or is planned. Engineering is in favor of this request. 19 RAMADA July 24, 2014 To The City of Waterloo: Re: Sidewalk Repair Schedule I am writing to you to regarding the repairs for the front of the Ramada Hotel located at 205 West 4th Street. Upon review of the paperwork received from the city regarding what is required by the city, we have had numerous conversations in how to proceed with this project. We were very impressed with the looks of the new pavement at the Five Sullivan Brothers and want to do something similar at the hotel. We intend to do all public sidewalk areas and private patio spaces for a uniform look to our property, not just the sections that are mandated in the sidewalk repair survey. We have reached out to numerous contractors and we are reaching out to you for your approval of an extension so that we can accept a bid and know that we have the right to do so. (Since the permit time line is behind us). I realize that this is a special request but we really want to do our very best to improve not only our property but the overall look of the downtown itself. We wish that this extension will permit us to have the job completed by October 31, 2014. Please contact me if you have any further questions regarding this request. Sincerely, Terri DeLaHunt Director of Operations Ramada 205 W 4th Street Waterloo, IA 50701 319-236-9511 RAMADA HOTEL & CONVENTION CENTER j WWW.RAMADAWATERLOO.COM 205 W. FOURTH ST. 1 WATERLOO, IA 50701 319-233-7560 DEANNE KOBLISKA From: Stephen Michael <stephen@plumbingconceptsia.com> Sent: Wednesday, July 23, 2014 1:05 PM To: DEANNE KOBLISKA Subject: City of Waterloo Dear City counsel, I would like a extension on my side walk project. Because I received a letter from the city of Waterloo Informing me that I needed to remove 2 asphalt bumps from my sidewalk. I did this in the time allowed. After I called the city to let them know the work was complete. They came out to what was my understanding to make sure the work was finished. At that time they marked 2 squares and sent me a letter stating they needed replaced now. When I went to get the permit I was informed there would be a $250 late charge. The letter I received from the city was post marked after the deadline. I feel the is unfair in many ways. Also I feel it is a waist of money to just replace two squares and would like to be able to pull a permit and replace the entire 13th St sidewalk. I would have the project finished by Sept 30th Thank You Stephen Michael Sent from Windows Mail 1 DEANNE KOBUSKA Subject: FW: possible sidewalk repair variance requests From: WAYNE CASTLE Sent: Thursday, July 10, 2014 9:41 AM To: MAYOR CLARK; SUZY SCHARES; ERIC THORSON Cc: MIKE HEERKES Subject: possible sidewalk repair variance requests All, I have spoken with a number of businesses in the last month about deadline extensions for sidewalk repairs. In all cases I have told them they need to request the extension from City Council and have directed them to Suzy on how to best contact Council. In case these folks come to Council and to avoid any blind -siding, the following is a list of properties that have been in contact with a quick summary of why they are seeking the extension. CN# 4 217 W 4th JSA Development CN# 5 219 W 4th JSA Development CN# 7 223 W 4th JSA Development CN# 8 225 W 4th JSA Development CN# 9 229 W 4th JSA Development JSA is renovating their buildings in this block and will be starting exterior work shortly. They would an extension to allow them to make the sidewalk repairs after the exterior work is completed. Per David Deeds, sidewalk work would start in October. CN# 6 221 W 4th OSI LLC (Clothing Boutique) Extension request for this property is due to JSA's work. This property is amid the JSA properties and the owner feels that it would be a waste of time and money for her to make the repairs now when JSA's contractors will be crossing her sidewalks to do their work. She states that past JSA contractors have damaged her sidewalk while doing work. She would have the repairs made once JSA is done with their exterior building work. CN#14 191 W 5th Wells Fargo Mark Russell with the Waterloo Wells Fargo contacted me this week stating his office just got the notice from Des Moines who had received the notice from their tax people (notices are sent to the tax mail address — we need to address this issue for notification). They have a contractor on stand-by who is attempting to sub out the work, but likely would not have the work started until after the deadline. CN#228 1515 Black Hawk MET Mark Little contacted me near the end of June. The MET board meets at the end of the month and the motion to seek repair bids was up for discussion at that time. Approval to hire a contractor would likely not come until the July meeting, which would be after the repair deadline. Our repair notice was mailed at the end of May, thus MET received notice after their May meeting and discussed it at the next scheduled meeting. Mark informed me he has money budgeted for the repairs, but as stated above, work would not start until after the deadline. MET is technically a City venture, but I have no room in the City program for these repairs. CN# 265 422 Commercial Community National Bank 1 Shawna Buckley has been our contact. They have a contractor, Wordehoff Construction, lined up to perform the repairs. However, this company is currently working on a railroad bridge replacement project in southern Iowa that needs to be completed by the end of July. This property is unique in that the repairs are all associated with vaults, which will require some serious structural concrete work. Our estimate for repairs is well over $900,000. I have spoken with Gary Wordehoff about the extent of the work. Per the bank's instructions, he is looking at possibly replacing all of the vault top with new precast concrete panels and rebuilding a portion of the vault wall (aka curb) along Commercial Street. The magnitude of the work is well beyond sidewalk repairs and I strongly urge Council to let the Bank take care of these repairs. CN#47, #84, #432-435 928 Jefferson Open Bible Church Representatives from the church came to the June 16 public hearing asking for an extension. Mayor directed them to work with staff on the clean walks (revising their estimate) and then reapproach Council with better information about their repair needs and proposed property sale. I spoke with the pastor Aaron Keller yesterday. The walks have been cleaned and reinspected with revised estimates provided. The church is on track to sell their surplus property at the end of July. They should have the money available shortly thereafter to pay their sidewalk contractor. CN#469 1420 Jefferson E. Castro Roofing Castro Roofing has bought this property and demolished the house in order to construct a new building for their business. They are currently in the process of having a site plan developed. My understanding from discussion with Planning is that no additional action outside of Planning, Engineering and Building approvals would be needed for construction to take place. Castro is seeking an extension to make the repairs in conjunction with the driveway and parking lot work that would take place. Their expected timeframe is September -October for the concrete work. CN#253 600 block Campbell Fischels Holdings, LLC No phone calls have been received, but I would not be surprised if they called or approached Council. This is a vacant lot at the northeast corner of Campbell and Lawnhill and is in sidewalk Zone 2 (last inspected 2012). In 2012, this property was marked for repairs. A Fischels representative came to the assessment public hearing (August 14, 2012) and asked for a variance as their group planned to start construction on a new home by October 2012. Council granted a 6 -month variance (deadline of February 14, 2013) for the repairs. Since then, no construction of any kind has been done — home or sidewalk, and to staff knowledge, no plans have yet been submitted for any work. This property was included because the required repairs have not been made. Wayne Castle, PLS, El Associate Engineer City of Waterloo 715 Mulberry Street Waterloo, IA 50703 0 (319) 291-4312 F (319) 291-4262 M (319) 493-1553 2 DEANNE KOBUSKA Subject: FW: sidewalk repair extensions From: WAYNE CASTLE Sent: Thursday, July 10, 2014 5:09 PM To: MAYOR CLARK; SUZY SCHARES; ERIC THORSON Cc: MIKE HEERKES Subject: sidewalk repair extensions I had another group request a deadline extension after I sent the email this morning. CN# 459 1300 block Jefferson Kuglo LLC Vacant lot at the northwest corner of Jefferson and West 12th. Bill Kugler has plans to redevelop this lot this fall and would replace all the public sidewalk as part of the redevelopment. Timeline is late fall, early spring 2014. I believe his group may have submitted a request letter to Suzy this afternoon. Wayne Castle, PLS, El Associate Engineer City of Waterloo 715 Mulberry Street Waterloo, IA 50703 O (319) 291-4312 F (319) 291-4262 M (319) 493-1553 1 DEANNE KOBUSKA Subject: Attachments: FW: MET Transit 8913-25-401-005.pdf; 8913-25-401-008.pdf From: Mark Little [mailto:m.littlec(. mettransit.orq] Sent: Monday, July 14, 2014 2:37 PM To: SUZY SCHARES Subject: MET Transit Hi Suzy, Per the sidewalk repair program, MET is required to replace the sidewalk on the entire north side of the 1500 block of Black Hawk St. Due to the amount of the estimated cost ,and per our policy, bids were required for this job. Although MET contacted seven (7) companies that perform this type of work, only two bids were returned. Because the cost to repair the sidewalk is an "unbudgeted item", the MET Board of Trustees must approved a contract with the successful bidder. After reviewing the two bids, I am confident the board will select the low bid but this will not take place until our next board meeting on Thursday, July 315t. I understand this would require an extension, but we attempted to seek out as many bids as possible, in order to get the best price for this "unbudgeted" item. If an extension cannot be granted, MET understands that the City will include the repairs within its assessment program. I have attached the two documents with the location information. Thank you very much very your consideration, Mark Little, CCTM General Manager Metropolitan Transit Authority of Black Hawk County 1515 Black Hawk St. Waterloo, IA 50702 319-234-5714 #101 rn MET Transtc r acebook Confidentiality Notice: The information in this email and any attachments may be legally privileged and confidential and are intended solely for the addressee. If you are not the intended recipient, disclosure, copying, distribution or any action taken or omitted to be taken in reliance on it, is prohibited and may be unlawful. If you have received this email in error, please notify the sender and permanently delete the email and attachments immediately. You should not retain, copy or use this email or any attachment for any purpose, nor disclose all or any part of the contents to any person. 1 DEANNE KOBUSKA Subject: FW: Sidewalk repair notice Original Message From: David Deeds[mailto:ddeeds@ajsadevelopment.com] Sent: Monday, June 16, 2014 10:18 AM To: SUZY SCHARES; JEFF BALES; DENNIS GENTZ Subject: Sidewalk repair notice Dear Ms. Schares: I am writing regarding the sidewalk repair notices for the properties owned by JSA Development at 217, 219,223,225,227 and 229 West 4th Street. As you may know we are currently in the midst of a $2 million dollar rehabilitation project in this block. We are requesting that the sidewalk repair timing requirements be adjusted to allow us to complete, without penalty, the sidewalk repair/ replacement as part of the final phases of the project. We currently anticipate completion of the project in October this year. On a related note, I am requesting that the curbs along West 4th Street and Jefferson be properly repaired/replaced with concrete (not asphalt patches). Sincerely, David Deeds 773.255.2258 1 DEANNE KOBLISKA Subject: FW: sidewalk repair extension From: SUZY SCHARES Sent: Tuesday, July 15, 2014 11:17 AM To: DEANNE KOBLISKA Subject: FW: sidewalk repair extension From: ghart(amchsi.com [mailto:ghart©mchsi.com] Sent: Monday, June 16, 2014 2:46 PM To: SUZY SCHARES; MICHELLE WESTPHAL Subject: Fwd: sidewalk repair extension Forwarded Message From: "Aaron Keller" <zao4theosAgmail.com> To: CouncilmanHart@mediacombb.net, "david jones ward1" <david jones.wardl@gmail.com>, "Carolyn cole" <Carolyn.cole@,vgm.com>, tomlindcitycouncil a,gmail.com, 59@a mchsi.com, sschmitt@schmitthouse.com, "Aaron Keller" <zao4theosAgmail.coln> Sent: Monday, June 16, 2014 9:40:11 AM GMT -06:00 US/Canada Central Subject: sidewalk repair extension Dear Sirs, I am writing to you on behalf of Open Bible Church because after an inspection received an estimate of approximately $12,500 to make necessary repairs to our sidewalks. We do not dispute that the work needs done however we are not currently in the financial situation to provide those repairs. We are however in the process of selling a property owned by the church and are seeking an extension. We believe that if we can get an extension until possibly October that the sale will be finalized and the funds made available to make all the necessary repairs. We will have representatives at the Council meeting this evening to provide more information or answer any questions you may have for us. Thank you for your time and consideration. Sincerely Rev. Aaron Keller 1 DEANNE KOBUSKA Subject: FW: City of Waterloo Sidewalk Repairs - Wells Fargo Bank - 191 W. 5th Street - Waterloo, IA 50701 From: SUZY SCHARES Sent: Tuesday, July 15, 2014 12:57 PM To: DEANNE KOBLISKA Subject: FW: City of Waterloo Sidewalk Repairs - Wells Fargo Bank - 191 W. 5th Street - Waterloo, IA 50701 From: Rick.L.Davis@wellsfargo.com [mailto:Rick.L.Davis@wellsfargo.com] Sent: Tuesday, July 15, 2014 12:16 PM To: SUZY SCHARES Cc: Matt.Russell@cbre.com Subject: City of Waterloo Sidewalk Repairs - Wells Fargo Bank - 191 W. 5th Street - Waterloo, IA 50701 Good Morning Suzy. Per our conversation earlier, I am the Wells Fargo Bank Property Portfolio Manager for our store located at 191 W. 5th Street in Waterloo. The reason for me contacting you is that I would like to request an extension for the sidewalk repairs that were brought to my attention from the letter from City of Waterloo. As discussed, the City of Waterloo had mailed this to Thomson Property Tax Services in Carlsbad, CA and that is who handles such matters for Wells Fargo. The postmark was 6/13/14 and Thomson Property Tax Services received the notification on June 16th, unfortunately, I did not get the notification by inter -office mail until 6/26/14. As soon as I received the notification I contacted Matt Russell, our CB Richard Ellis Mobile Maintenance Manager (copied) who works out of this location and also supports the bank. I asked that he contact Lonnie Kidder with Kidder Construction since they are the GC we use in that area and have a Master Contract in place with them. I asked Matt that they meet on-site and review the work details that were outlined on your notification so we could obtain a proposal. They did meet in early July and determined that Kidder could not meet the deadline of July 29th. I am not able to get an internal Wells Fargo Bank project set up, get the necessary funding arranged and then approved in this timeframe either. But once I have that paperwork and approvals in place, it would then be working with Kidder Construction to get the proper permits in place and then get this on their schedule to complete the repairs. Realistically I would like to request an extension to at least early September if at all possible. Unfortunately with a company our size, there are a lot of steps necessary to handle a request such as this. I would need at least this much extension to get this presented through our Corporate Properties Group Management and then our Corporate Finance for funding and approval. Please let me know if you can present this request to the City of Waterloo and if my extension request is approved. Thank you for your time. Rick Davis Property Manager Corporate Properties Group Wells Fargo Bank N.A. I 1 Home Campus I Des Moines, IA 50328 MAC X2401-057 Tel 515.213.5796 I Cell 515.423.2796 I Fax 866.771.7741 Rick. L. Davis@ WeI IsFa rgo. com 1 This transmission may contain information that is confidential and/or proprietary. If you are not the individual or entity to which it is addressed, note that any review, disclosure, copying, retransmission or other use is strictly prohibited. If you received this transmission in error, please notify the sender immediately and delete the material from your system. This transmission is for informational purposes only, and is not intended as an offer of solicitation for the purchase or sale of any financial instrument or as an official confirmation of any transaction. Any information regarding specific investments or other products is not warranted as to completeness or accuracy and is subject to change without notice. 2 Bill Kugler 319-233-0011 319-230-7151 1610 Jefferson Street Waterloo, Iowa 50702 Waterloo City Council 715 Mulberry Street Waterloo, Iowa Dear Councilmembers, I am requesting you to postpone the repair of our sidewalk at 1327 Jefferson Street to April 2015. We will be building our new Kugler Construction office later this year with the completion date early next year, pending our winter weather. As part of our construction, we will be adding all new city sidewalks. Respectfully, Bill Kugler Kugler Construction 230 -115 1 121 DEANNE KOBLISKA From: SUZY SCHARES Sent: Tuesday, July 22, 2014 9:39 AM To: DEANNE KOBLISKA Subject: FW: Request for variance on Sidewalk repair Suzy Schares, CMC City Clerk/ HR Director City of Waterloo 715 Mulberry Street Waterloo IA 50703 319-291-4522 #3008 From: Shawna L. Buckley[mailto:SBuckley@communitybt.com] Sent: Wednesday, July 16, 2014 2:29 PM To: SUZY SCHARES Cc: Jerry J. Kramer; 'wcirail@aol.com' Subject: Request for variance on Sidewalk repair Hi Suzy, I am emailing you on behalf of Community Bank & Trust to ask that the City of Waterloo grant us an extension on the repair of the sidewalk located at 422 Commercial St. We have contracted with Wordehoff Contracting Inc. to repair the sidewalk. They are finishing up with a project in Southern Iowa and will not be able to start until August which is past the deadline for repair completion. Gary from Wordehoff is still trying to determine the best option for repair as this portion of the sidewalk is part of the old tunnel system that has not been filled in. The nature of the repair is similar to that of bridge repair. When I spoke to Wayne Castle in the Engineering Department he suggested that we ask for the request of variance. Thank you for your consideration in this matter. If you have further questions or feel that this needs to be addressed at a City Council meeting, please feel free to contact me at 319-433-6150. Thank you, Shawna Buckley Shawna L. Buckley VP, Retail Banking 422 Commercial St., Waterloo, IA 50701 sbuckleycommunitybt.com www.communitybt.com Direct line 319-433-6150 I Fax 319-291-6760 COMMUNITY BANK & 1 CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: July 28, 201 Prepared: July 23, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Request to grant Stephen and Judith Schultz a 1 year extension for sidewalk repairs for property located adjacent to 801-805 Commercial Street. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: To grant Stephen and Judith Schultz a 1 year extension for sidewalk repairs for property located adjacent to 801-805 Commercial Street. Summary Statement: The property in question is a gravel parking lot that has sidewalk that is need of repair. However, the city is currently preparing 801-805 Commercial Street (Flea Market Building) for demolition and as an agreement with Mr. and Mrs. Schultz to use the parking lot for staging. During the demolition it is likely that the excavator will cause some damage to those sidewalks. Also, there is a development is planned to begin in July of 2015 and will undoubtedly result in damaged sidewalk. Therefore, it would not be economically feasible to repair the sidewalks at this time. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Sidewalk assessment Program Alternative: N/A cc: NOEL C. ANDERSON, Community Planning & Development Director CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Flea Market Building 801-805 Commercial Street Note: Base map data source is Black Hawk County. This map does not represent a survey, no liability is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, the Black Hawk County Assessor, or their employees. The Cly of Waterloo makes no warranty, express or implied, as to the accuracy of the information shown on this map, and expressly disclaims liability for the accuracy thereof. Users should refer to official plats, surveys, recorded deeds, etc. located at the Black Hawk County Assessor's Office for compkte a. accurate informatun. 25 50 100 Feet iN Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-632 RESOLUTION APPROVING EXTENDING THE COMPLETION DATE OF JULY 29, 2014 FOR THE FY14 SIDEWALK REPAIR PROGRAM FOR CERTAIN PROPERTIES. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the completion date of July 29, 2014 be extended for the FY14 Sidewalk Repair Program for the following properties: 205 West 4th Street, 217 West 4th Street, 219 West 4 h Street, 221 West 4th Street, 223 West 4th Street 225 West 4th Street, 229 West 4th Street, 191 West 5th Street, 1515 Black Hawk Street, 422 Commercial Street, 800 block of Commercial Street, 928 Jefferson Street, 1300 block of Jefferson Street, 1420 Jefferson Street, and 1501-1511 Jefferson Street, be and the same is hereby approved. PASSED AND ADOPTED this 28th day s July, 2014. 14°ad Ernest G. Clark, Mayor ATTEST: Suzy Sc ares, CMC City Cl rk CITY OF WATERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 22, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Resolution — Allow Temporary Parking on the East Side of St. Francis Dr. Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Pass a resolution for a variance to allow temporary parking on the east side of St. Francis Drive from W. 9th St. to Wildwood Rd. Summary Statement: Ravenwood Nursing Home is having their back parking lot reconstructed. This would allow parking for employees during the project. Expenditure Required Source of Funds Policy Issue Alternative Background Information: With Covenant's emergency room entrance moved from St. Francis Dr., this should not cause a problem for a limited time during reconstruction of the parking lot. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-633 RESOLUTION AUTHORIZING TEMPORARY PARKING ON THE EAST SIDE OF ST. FRANCIS DRIVE FROM WEST 9TH STREET TO WILDWOOD ROAD TO ALLOW PARKING FOR RAVENWOOD NURSING HOME EMPLOYEES DURING RECONSTRUCTION OF THEIR PARKING LOT. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that temporary parking be allowed on the east side of St. Francis Drive from West 9th Street to Wildwood Road for Ravenwood Nursing Home employees during reconstruction of their parking lot, be and the same is hereby approved, and the Traffic Operations Department instructed to install temporary signs. PASSED AND ADOPTED this 28th day of July, 2014. a,r Ernest G. Clark, Mayor ATTEST: Suzy Scha es, CMC City Cler CITY OF WATERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 18, 2014 Dept. Head Signature: # of Attachments: eita4 SUBJECT: Speed Hump — 400 block of Edwards Street Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Approve installation of a 25 mph speed hump. Summary Statement A 25 mph speed hump will help calm traffic in this residential area. Expenditure Required $1,000 Source of Funds GO Bonds Policy Issue Alternative Background Information: Neighbors have signed a petition in this area expressing a great concern for the safety of pedestrians and children due to the speeding of vehicles. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-634 RESOLUTION APPROVING INSTALLATION OF A SPEED HUMP IN THE 400 BLOCK OF EDWARDS STREET IN THE CITY OF WATERLOO, IOWA. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the installation of a speed hump in the 400 block of Edwards Street in the City of Waterloo, be and the same is hereby approved, and the Traffic Operations Department authorized to install said speed hump. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: (7\ y Sch , CMC Cle k City Ernest G. Clark, Mayor CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 Council Communication City Council Meeting: July 28, 2014 Prepared: July 21, 2014 ' Dept. Head Signature: � (,d.c.4r4 Number of Attachments: None SUBJECT: Arbitrage Testing for GO Bonds Issued in 2007, 2008 and 2009 Submitted by: Michelle Weidner Recommended City Council Action: I recommend that the Council adopt a resolution approving an agreement with Berens -Tate Consulting Group to complete required arbitrage testing for the general obligation bonds issued in 2007, 2008 and 2009 in an amount not to exceed $7,000. Summary Statement: Arbitrage calculations are required when cities issue bonded debt and wish to obtain the special tax-exempt provisions that allow the debt to qualify for lower interest rates. Federal tax law contains special requirements that allow the interest that cities pay on qualifying debt to be tax- exempt for federal tax purposes to the individuals and corporations that purchase the city's bonds. There are several strings attached to obtaining this tax exemption. First of all, the City must file a tax exemption certificate for each bond issue, which states that the tax exempt status will be maintained over the life of the bond. The City is then responsible to ensure that such status is maintained. The City's bond attorney is required to issue an opinion on each issue verifying that the bonds are tax exempt. Before they do that, they typically want assurances that the tax exemption hasn't been lost on prior issues. One of the ways that the tax exemption can be lost is for the bond to be classified as an "arbitrage bond". There are numerous tests that must be completed in order to verify that the bonds are not "arbitrage bonds". Even if these tests are failed, if the issuer timely makes "rebate" payments to the US government, the bonds can avoid being classified as "arbitrage bonds". The calculations that I am requesting be completed at this time will verify that our outstanding bond issues retain their tax-exempt status. Expenditure Required: Not to exceed $7,000 Source of Funds: Bond funds Policy Issue: See above Alternative: If the testing isn't completed, the city has the potential to lose the tax-exempt status of current bonds, making it difficult to sell future bond issues. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer BERETS -TATE CONSULTING GROUP SPECIALIZING IN TAX-EXEMPT BOND SERVICES June 16, 2014 Michelle Weidner City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Dear Ms. Weidner: Thank you for the opportunity to provide arbitrage rebate services to City of Waterloo ("City"). This letter outlines my understanding of the project. SCOPE We will perform an arbitrage rebate calculation for the following bonds: • $19,620,000/$3,675,000 GO Bonds, Series 2007A&B - through when proceeds were spent • $10,000,000 General Obligation Bonds, Series 2008A - through when proceeds were spent • $7,435,000 GO Bonds (Taxable Build America Bonds), Series 2009A - through May 31, 2014, the five-year installment date PROCEDURES We will perform the following procedures: • Review of bond documentation (official statement, arbitrage certificate, investment information, IRS Form 8038, etc.). • Determine the bond yield. • Compute the rebate amount (based upon the net future value of the non -purpose investments or the "cash flow method"). • Work closely with bond counsel to resolve any questions which may arise. • Work with you to determine the appropriate investment strategy for each bond issue/account, as well as the funding of and accounting for any rebate liability which might exist. 10050 REGENCY CIRCLE / SUITE 400 OMAHA, NEBRASKA 68114 • (402) 391-6188 FAX (402) 391-9037 REPORTS We will prepare the following reports: • Summary report - describes procedures performed and the amount of any rebate owed. • Arbitrage rebate report - includes details of all transactions, sources of information, assumptions, as well as the calculation. • IRS Form 8038-T - prepare the proper IRS Form if any rebate is owed and paid at this time. CITY'S RESPONSIBILITIES The City is responsible for providing the Consulting Group with the documentation necessary to complete the calculation. This would include bond documentation (official statement, arbitrage certificate, 8038, etc.), as well as expenditure and investment information (trust statements/activity summary by fund, investment summary, disposition of bond proceeds, etc.). In determining the rebate amount for the Bonds, we will rely on the information provided by you without independent verification. We will retain copies of the records you have supplied us, along with our work papers for your engagement. However, our work papers and files are not a substitute for the original records of the client. FEES We estimate our fees for the project plus actual out-of-pocket expenses (travel, delivery charges, etc.) will be: Issue Fee 2007A&B Bonds $2,000 2008A Bonds 1,500 2009A Bonds 3,500 This fee is dependent on the availability, quality, and completeness of the records noted above and will be due within 30 days of completion of the project. If unexpected problems arise which are beyond the scope of our work and would affect our fee quote we would discuss these with you and obtain the necessary authorization from you before performing any additional procedures. We look forward to working with the City of Waterloo on this project and appreciate this opportunity to serve you. Sincerely, BERENS-TA 1h CONSULTING GROUP 014,3 6 A4,,s- Chris D. Berens If you agree with the services outlined in this letter, please sign in the space provided below and return a copy to me. Accepted by: Date: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-635 RESOLUTION APPROVING AGREEMENT WITH BERENS- TATE CONSULTING GROUP OF OMAHA, NEBRASKA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the agreement dated July 28, 2014, to complete required arbitrage testing for the general obligation bonds issued in 2007, 2008 and 2009 in an amount not to exceed $7,000.00, by and between Berens -Tate Consulting Group of Omaha, Nebraska and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 28th day of July, 2014. Erne t G. Clark, Mayor ATTEST: City Cler CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 Council Communication City Council Meeting: July 28, 2014 Prepared: July 22, 2014 Dept. Head Signature: Number of Attachments: One SUBJECT: Debt Payment Agreement with Waterloo Development Corporation Submitted by: Mayor Clark Recommended City Council Action: Adopt a resolution approving the Agreement for Debt Payment with the Waterloo Development Corporation for the SportsPlex facility. Summary Statement: As you know, the Waterloo Development Corporation and Rick Young have requested that the City amend the SportsPlex Development and Property Transfer Agreement and the Lease Purchase Agreement to remove the option that currently allows the City to not take ownership of the SportsPlex property at the end of the lease term. This agreement formalizes the commitment that the Waterloo Development Corporation has made to pay any debt balance remaining at the Lease Termination date so that the City would not need to fund any remaining mortgage balance. This agreement has been reviewed by the Ahlers law firm on behalf of the City. Expenditure Required: None. Source of Funds: N/A Policy Issue: This document relieves of the City of any potential liability remaining at the Lease Termination date. Alternative: The City could choose to repay any mortgage balance and approve the amendments, or the City could choose not to approve any of the documents. Background Information: None. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer AGREEMENT FOR DEBT PAYMENT This Agreement for Debt Payment (the "Agreement") is entered into as of 2014, by and between the City of Waterloo, Iowa ("City"), and Waterloo Development Corporation ("WDC"). WHEREAS, City and WDC are parties to a certain Development and Property Transfer Agreement dated December 19, 2011, as amended (the "Development Agreement"), providing for WDC's acquisition and development of the real property described therein (the "Property"); and WHEREAS, City and WDC are parties to a certain Lease Purchase Agreement dated April 16, 2012 (the "LPA"), by which, as originally drafted, WDC is leasing to City, and City is leasing from WDC, the Property on the terms set forth therein, which terms include City's right to purchase the Property; and WHEREAS, the City and WDC are contemplating an Amendment to the LPA wherein the City would eliminate the "Put Option" to purchase the Property, making transfer of the Property automatic upon the Lease Termination Date, as defined in the LPA; and WHEREAS, the parties desire to make certain their commitments to pay project debt and to exercise said purchase right. NOW, THEREFORE, in consideration of the mutual promises exchanged herein, and for other consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. Prior to the Lease Termination Date as defined in the LPA, WDC shall discharge and pay in full all "project -related indebtedness" as defined in the LPA, including any interest accrued thereon and fees or charges assessed by the lender in relation thereto and shall obtain from the lender(s) a release or satisfaction of each mortgage or other lien filed for project -related indebtedness against the Property. 2. Concurrently with approval and execution of this Agreement, City agrees to approve and execute amendments to the Development Agreement and the LPA that remove any election on the City's part as to whether it will exercise its right to purchase the Property as provided in the LPA. 3. As security for the payment by WDC of all project -related indebtedness as described in Section 1 above, WDC shall obtain sufficient guaranties to guaranty payment in full of the project -related indebtedness to the City by personal guarantors in the community, such guaranties being in form and substance as approved by the City. 4. The LPA, as amended, allows the City the right to retain all Surplus Revenues following transfer of the Property to the City. Surplus Revenues are described as any operating 4 income remaining after subtraction of the current annual operating expenses of the completed Improvements, including amounts budgeted for equipment replacement and other operating reserves at the levels established in the annual budget for the Improvements approved by the City Council and a debt service reserve for the payment at the Lease Termination Date of any outstanding Project -related indebtedness of Developer. Notwithstanding anything to the contrary in the LPA or amendments thereto, all operating income generated in a particular year may be used to offset operating expenses from prior years during which the Project operated at a loss. In addition, the parties anticipate no outstanding Project -related indebtedness at the Lease Termination Date given the covenants made by WDC hereunder to discharge and pay in full all project -related indebtedness prior to the Lease Termination Date. 5. This Agreement is the entire agreement of the parties concerning the subject matter hereof It may not be modified or amended without the prior written consent of the parties. This Agreement may be executed in one or more counterparts, each of which, including signed counterparts transmitted by facsimile or other electronic means, shall be deemed an original and all of which together shall constitute one instrument. IN WITNESS WHEREOF, the parties hereto have executed this Agreement for Debt Payment by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA WATERLOO DEVELOPMENT CORPORATION By: By: Ernest G. Clark, Mayor ATTEST: By: Suzy Schares, City Clerk 01035967-1\11310-093 2 Title: AGREEMENT FOR DEBT PAYMENT This Agreement for Debt Payment (the "Agreement") is entered into as of 2014, by and between the City of Waterloo, Iowa ("City"), and Waterloo Development Corporation ("WDC"). WHEREAS, City and WDC are parties to a certain Development and Property Transfer Agreement dated December 19, 2011, as amended (the "Development Agreement"), providing for WDC's acquisition and development of the real property described therein (the "Property"); and WHEREAS, City and WDC are parties to a certain Lease Purchase Agreement dated April 16, 2012 (the "LPA"), by which, as originally drafted, WDC is leasing to City, and City is leasing from WDC, the Property on the terms set forth therein, which terms include City's right to purchase the Property; and WHEREAS, the City and WDC are contemplating an Amendment to the LPA wherein the City would eliminate the "Put Option" to purchase the Property, making transfer of the Property automatic upon the Lease Termination Date, as defined in the LPA; and WHEREAS, the parties desire to make certain their commitments to pay project debt and to exercise said purchase right. NOW, THEREFORE, in consideration of the mutual promises exchanged herein, and for other consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. Prior to the Lease Termination Date as defined in the LPA, WDC shall discharge and pay in full all "project -related indebtedness" as defined in the LPA, including any interest accrued thereon and fees or charges assessed by the lender in relation thereto and shall obtain from the lender(s) a release or satisfaction of each mortgage or other lien filed for project -related indebtedness against the Property. 2. Concurrently with approval and execution of this Agreement, City agrees to approve and execute amendments to the Development Agreement and the LPA that remove any election on the City's part as to whether it will exercise its right to purchase the Property as provided in the LPA. 3. As security for the payment by WDC of all project -related indebtedness as described in Section 1 above, WDC shall obtain sufficient guaranties to guaranty payment in full of the project -related indebtedness to the City by personal guarantors in the community, such guaranties being in form and substance as approved by the City. 4. The LPA, as amended, allows the City the right to retain all Surplus Revenues following transfer of the Property to the City. Surplus Revenues are described as any operating income remaining after subtraction of the current annual operating expenses of the completed Improvements, including amounts budgeted for equipment replacement and other operating reserves at the levels established in the annual budget for the Improvements approved by the City Council and a debt service reserve for the payment at the Lease Termination Date of any outstanding Project -related indebtedness of Developer. Notwithstanding anything to the contrary in the LPA or amendments thereto, all operating income generated in a particular year may be used to offset operating expenses from prior years during which the Project operated at a loss. In addition, the parties anticipate no outstanding Project -related indebtedness at the Lease Termination Date given the covenants made by WDC hereunder to discharge and pay in full all project -related indebtedness prior to the Lease Termination Date. 5. This Agreement is the entire agreement of the parties concerning the subject matter hereof. It may not be modified or amended without the prior written consent of the parties. This Agreement may be executed in one or more counterparts, each of which, including signed counterparts transmitted by facsimile or other electronic means, shall be deemed an original and all of which together shall constitute one instrument. IN WITNESS WHEREOF, the parties hereto have executed this Agreement for Debt Payment by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA WATERLOO DEVELOPMENT CORPORATION By: By: Ernest G. Clark, Mayor ATTEST: By: Suzy Schares, City Clerk Title: 01035967-1\11310-093 2 AGREEMENT FOR DEBT PAYMENT This Agreement for Debt Payment (the "Agreement") is entered into as of 2014, by and between the City of Waterloo, Iowa ("City"), and Waterloo Development Corporation ("WDC"). WHEREAS, City and WDC are parties to a certain Development and Property Transfer Agreement dated December 19, 2011, as amended (the "Development Agreement"), providing for WDC's acquisition and development of the real property described therein (the "Property"); and WHEREAS, City and WDC are parties to a certain Lease Purchase Agreement dated April 16, 2012 (the "LPA"), by which, as originally drafted, WDC is leasing to City, and City is leasing from WDC, the Property on the terms set forth therein, which terms include City's right to purchase the Property; and WHEREAS, the City and WDC are contemplating an Amendment to the LPA wherein the City would eliminate the "Put Option" to purchase the Property; making transfer of the Property automatic upon the Lease Termination Date, as defined in the LPA; and WHEREAS, the parties desire to make certain their commitments to pay project debt and to exercise said purchase right. NOW, THEREFORE, in consideration of the mutual promises exchanged herein, and for other consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. Prior to the Lease Termination Date as defined in the LPA, WDC shall discharge and pay in full all "project -related indebtedness" as defined in the LPA, including any interest accrued thereon and fees or charges assessed by the lender in relation thereto and shall obtain from the lender(s) a release or satisfaction of each mortgage or other lien filed for project -related indebtedness against the Property. 2. Concurrently with approval and execution of this Agreement, City agrees to approve and execute amendments to the Development Agreement and the LPA that remove any election on the City's part as to whether it will exercise its right to purchase the Property as provided in the LPA. 3. As security for the payment by WDC of all project -related indebtedness as described in Section 1 above, WDC shall obtain sufficient guaranties to guaranty payment in full of the project -related indebtedness to the City by personal guarantors in the community, such guaranties being in form and substance as approved by the City. 4. The LPA, as amended, allows the City the right to retain all Surplus Revenues following transfer of the Property to the City. Surplus Revenues are described as any operating income remaining after subtraction of the current annual operating expenses of the completed Improvements, including amounts budgeted for equipment replacement and other operating reserves at the levels established in the annual budget for the Improvements approved by the City Council and a debt service reserve for the payment at the Lease Termination Date of any outstanding Project -related indebtedness of Developer. Notwithstanding anything to the contrary in the LPA or amendments thereto, all operating income generated in a particular year may be used to offset operating expenses from prior years during which the Project operated at a loss. In addition, the parties anticipate no outstanding Project -related indebtedness at the Lease Termination Date given the covenants made by WDC hereunder to discharge and pay in full all project -related indebtedness prior to the Lease Termination Date. 5. This Agreement is the entire agreement of the parties concerning the subject matter hereof. It may not be modified or amended without the prior written consent of the parties. This Agreement may be executed in one or more counterparts, each of which, including signed counterparts transmitted by facsimile or other electronic means, shall be deemed an original and all of which together shall constitute one instrument. IN WITNESS WHEREOF, the parties hereto have executed this Agreement for Debt Payment by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA WATERLOO DEVELOPMENT CORPORATION By: By: Ernest G. Clark, Mayor ATTEST: By: Suzy Schares, City Clerk 01035967-1\ 11310-093 2 Title: AGREEMENT FOR DEBT PAYMENT This Agreement for Debt Payment (the "Agreement") is entered into as of 2014, by and between the City of Waterloo, Iowa ("City"), and Waterloo Development Corporation ("WDC"). WHEREAS, City and WDC are parties to a certain Development and Property Transfer Agreement dated December 19, 2011, as amended (the "Development Agreement"), providing for WDC's acquisition and development of the real property described therein (the "Property"); and WHEREAS, City and WDC are parties to a certain Lease Purchase Agreement dated April 16, 2012 (the "LPA"), by which, as originally drafted, WDC is leasing to City, and City is leasing from WDC, the Property on the terms set forth therein, which terms include City's right to purchase the Property; and WHEREAS, the City and WDC are contemplating an Amendment to the LPA wherein the City would eliminate the "Put Option" to purchase the Property, making transfer of the Property automatic upon the Lease Termination Date, as defined in the LPA; and WHEREAS, the parties desire to make certain their commitments to pay project debt and to exercise said purchase right. NOW, THEREFORE, in consideration of the mutual promises exchanged herein, and for other consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. Prior to the Lease Termination Date as defined in the LPA, WDC shall discharge and pay in full all "project -related indebtedness" as defined in the LPA, including any interest accrued thereon and fees or charges assessed by the lender in relation thereto and shall obtain from the lender(s) a release or satisfaction of each mortgage or other lien filed for project -related indebtedness against the Property. 2. Concurrently with approval and execution of this Agreement, City agrees to approve and execute amendments to the Development Agreement and the LPA that remove any election on the City's part as to whether it will exercise its right to purchase the Property as provided in the LPA. 3. As security for the payment by WDC of all project -related indebtedness as described in Section 1 above, WDC shall obtain sufficient guaranties to guaranty payment in full of the project -related indebtedness to the City by personal guarantors in the community, such guaranties being in form and substance as approved by the City. 4. The LPA, as amended, allows the City the right to retain all Surplus Revenues following transfer of the Property to the City. Surplus Revenues are described as any operating income remaining after subtraction of the current annual operating expenses of the completed Improvements, including amounts budgeted for equipment replacement and other operating reserves at the levels established in the annual budget for the Improvements approved by the City Council and a debt service reserve for the payment at the Lease Termination Date of any outstanding Project -related indebtedness of Developer. Notwithstanding anything to the contrary in the LPA or amendments thereto, all operating income generated in a particular year may be used to offset operating expenses from prior years during which the Project operated at a loss. In addition, the parties anticipate no outstanding Project -related indebtedness at the Lease Termination Date given the covenants made by WDC hereunder to discharge and pay in full all project -related indebtedness prior to the Lease Termination Date. 5. This Agreement is the entire agreement of the parties concerning the subject matter hereof. It may not be modified or amended without the prior written consent of the parties. This Agreement may be executed in one or more counterparts, each of which, including signed counterparts transmitted by facsimile or other electronic means, shall be deemed an original and all of which together shall constitute one instrument. IN WITNESS WHEREOF, the parties hereto have executed this Agreement for Debt Payment by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA WATERLOO DEVELOPMENT CORPORATION By: By: Ernest G. Clark, Mayor ATTEST: By: Suzy Schares, City Clerk Title: 01035967-1 \11310-093 2 CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 Council Communication City Council Meeting: July 28, 2014 Prepared: July 22, 2014 Dept. Head Signature: Number of Attachments: Three SUBJECT: SportsPlex Development and Property Transfer Agreement Amendment # 2 SportsPlex Lease -Purchase Agreement Amendment # 1 Letter from the Iowa Department of Revenue Submitted by: Mayor Clark Recommended City Council Action: Adopt a resolution approving Amendment # 2 to the Development and Property Transfer Agreement with the Waterloo Development Corporation for the SportsPlex facility and adopt a resolution approving Amendment # 1 to the Lease Purchase Agreement with the Waterloo Development Corporation for the SportsPlex facility. Summary Statement: As you know, the Waterloo Development Corporation and Rick Young have requested that the City amend these documents to remove the option that currently allows the City to not take ownership of the SportsPlex property at the end of the lease term. The request is being made so that the project is eligible to receive a refund of sales tax paid on the construction materials and thereby reduce the remaining funds required to pay off the construction debt. Expenditure Required: None at this time. There is a potential requirement to pay off any debt balance remaining at the end of the lease term. Source of Funds: Undetermined at this time. Policy Issue: The City may be required to take on debt at the end of the lease term if there is a balance remaining that hasn't been pledged. Alternative: If the council chooses not to approve these amendments, sales tax paid on the SportsPlex construction costs would not be eligible to be refunded. The council would choose whether or not to take ownership of the SportsPlex at the end of the lease term. The current fundraising gap would be increased by the amount of the anticipated sales tax refund. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Background Information: The Waterloo Development Corporation and Rick Young have spent several years privately raising the funds to construct the SportsPlex facility. The current costs total approximately $24.4 million, in addition to the $2.6 million the city invested in the property acquisitions. I believe this is the largest amount ever donated to the City for a single purpose. When the development agreement was originally signed, the question of whether or not the Waterloo Development Corporation would be eligible for a sales tax refund was raised. The decision was subsequently made to request advice from the Iowa Department of Revenue. Representatives of the Ahlers law firm researched the issue and corresponded with the Department of Revenue on the City's behalf. The Department of Revenue worked with Ahlers to clarify the conditions under which they would likely be able to retund the sales tax. A copy of their opinion is attached. To summarize, they require that the city take ownership of the facility immediately upon final acceptance of the construction. As a result of that communication, the Waterloo Development Corporation has requested that the agreements be amended to satisfy the Department of Revenue requirements.(Please refer to page four, the third paragraph for this conclusion.) Kristin B. Cooper KCoo per®a h lers law.co m AHLERS COONEY, P.C. 100 COURT AVENUE, SUITE 600 DES MOINES, IOWA 50309-2231 FAX: 515-243-2149 WWW.AHLERSLAW.COM July 23, 2014 Via E -Mail — Michelle.Weidner@waterloo-ia.org Michelle C. Weidner, CPA Chief Financial Officer City of Waterloo 715 Mulberry Street Waterloo, IA 50703 RE: Amendments to Sportsplex documents Dear Michelle, Direct Dial: 515.246.0330 Enclosed are the latest Amendment drafts known to us for review by the Council. These Amendments eliminate the "Put Option" referenced in the original documents, thereby making transfer of the Sportsplex facility automatic upon termination of the Lease. As discussed, the language was drafted pursuant to extensive conversation with tax attorneys at the Department of Revenue, who expressed that only upon removal of the Put Option would the Developer be eligible for a refund. In addition, the Department of Revenue required a deed to be executed upfront and held in escrow pending the Lease Termination Date to give absolute assurance of the transfer. We recommend that no substantive changes be made to the First Amendment to Lease Purchase Agreement, since that document was reviewed by the Department of Revenue and is the basis for its policy letter on the subject. Also enclosed is a revised version of the Agreement for Debt Payment. Please review the changes and let us know if you would like additional revisions. We have reviewed the form of Guaranty Agreement to be used by WDC, as contemplated in the revised Agreement for Debt Payment, and think it is in acceptable form as is. further. We appreciate the opportunity to work for you. Please let us know if we can assist Very truly yours, Ahe s & Cooney, P.C. KBC:cf 01036023-1111310-093 stin Billingsley Cooper FOR THE FIRM WISHARD & BAILY - 1888; GUERNSEY & BAILY- 1893; BAILY & STIPP - 1901: STIPP. PERRY. BANNISTER & STARZINGER - 1914; BANNISTER. CARPENTER, AHLERS & COONEY - 1950: AHLERS, COONEY, DORWEILER, ALLBEE. HAYNIE & SMITH - 1974; AHLERS, COONEY. DORWEILER. HAYNIE, SMITH & ALLBEE, P.C. - 1990 SECOND AMENDMENT TO DEVELOPMENT AND PROPERTY TRANSFER AGREEMENT BY AND BETWEEN CITY OF WATERLOO AND WATERLOO DEVELOPMENT CORPORATION This Second Amendment ("Amendment") is made on the day of 2014, to the DEVELOPMENT AND PROPERTY TRANSFER AGREEMENT dated December 19, 2011 (the "Agreement"), between the City of Waterloo, Iowa (the "City") and Waterloo Development Corporation (the "Developer"), as first amended by an Amendment to Development Agreement dated April 16, 2012. WHEREAS, the parties previously executed the Agreement in which the Developer agreed to finance and construct a public sportsplex facility (the "Improvements") on property that was sold by the City to the Developer and leased back to the City (the "Property"); and WHEREAS, the parties also executed a Lease Purchase Agreement Between City and Developer dated April 16, 2012 (the "Lease") which further describes the terms and conditions of the lease of the Improvements, management of the Improvements by the City, and the potential purchase of the Improvements by the City from the Developer at the end of the Lease Term; and WHEREAS, the parties desire to amend both the Lease and the Agreement in order to eliminate the City's right to choose whether it acquires the Property and the Improvements in the form of an option, so as to ensure transfer of the Improvements and the Property to the City upon termination of the Lease. NOW, THEREFORE, it is agreed by the parties: 1. All capitalized words have the same definitions as in the Agreement. In addition, the following definition is amended as follows: Termination Date means June 30, 2023, or such other date as is set forth in the Lease Purchase Agreement for the City to purchase the Property. 2. Section 7.3 is revised as follows: 7.3. Lease of Facility and Operational Management; Right -to Purchase. On the Closing Date, the Developer shall enter into a Lease Purchase Agreement with the City, under which the City, after completion of the Improvements and issuance of a certificate of occupancy, will lease the Property and assume operational management of the facility and all programs and services provided in connection with the facility. Among other terms, the Lease Purchase -1- Agreement will establish or require the establishment of minimum standards of facility maintenance that are calculated to preserve the Improvements as an attractive and high-quality community recreational and wellness facility. At its own expense, City will be responsible to provide all personnel necessary for daily operation of the facility and to maintain, preserve and keep the Improvements in good repair and working order, ordinary wear and tear excepted, and from time to time will make all necessary repairs, replacements, renewals and additions. The parties contemplate that Developer will have no ongoing responsibilities or liabilities with respect to the Property or Improvements after the City takes possession of the Improvements under the Lease Purchase Agreement. At the Termination Date, City shall purchase the Property from Developer (the "Purchase Right") on the terms set forth in said Lease Purchase Agreement.; management of the Property and Improvements. 3. Section 7.4 is amended as follows: 7.4 Handling of Operating Funds; Additional Uses of Funds. During the term of the Lease Purchase Agreement, City shall annually account to the Developer for all income received and expenditures made in respect of operation of the Improvements or Property, which may nonetheless be deposited to or withdrawn from the City's general fund, as the City shall determine. The parties intend that all operating income shall be used to defray current operating expenses of the completed Improvements, to maintain equipment replacement and other operating reserves at the levels established in the annual budget for the Improvements approved by the City Council, and otherwise shall be retained for other budgeted Project purposes, including but not limited to the cost of any future phase of the Improvements, and the funding, to the maximum extent possible consistent with the expense payments and funding allocations described above, of a debt service reserve for the payment at the Termination Date of any outstanding Project -related indebtedness of the Developer (regardless of whether City exercises its Purchase Right). Following the Termination Date and exercise by the City of the Purchase Rigg City shall retain any such net income that is not necessary to satisfy Developer's Project - related indebtedness. 4. Section 8.3 is deleted and the following section is inserted: 8.3. Transfer of Title. Upon the Termination Date, the City shall accept fee title to the Property in accordance with the terms and conditions of the Lease Purchase Agreement. Each party shall execute such deeds, bills of sale, or other documents of transfer or conveyance as the other party may reasonable request to effectuate the transfer of title from the Developer to the City. 5. All other terms and conditions of the Agreement are to remain the same. 6. This Amendment may be simultaneously executed in several parts, each of which shall be an original and all of which shall constitute but one and the same instrument. -2- IN WITNESS WHEREOF, the City has caused this Amendment to be duly executed in its name and behalf by its Mayor and its seal to be hereunto duly affixed and attested by its City Clerk, and Developer has caused this Amendment to be duly executed in its name and behalf by its Authorized Representatives, all on or as of the date first written above. (SEAL) CITY OF WATERLOO, IOWA By ATTEST: By: Suzy Schares, City Clerk STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) Ernest G. Clark, Mayor On this day of , 2014, before me a Notary Public in and for said County, personally appeared Ernest G. Clark and Suzy Schares to me personally known, who being duly sworn, did say that they are the Mayor and City Clerk, respectively of the City of Waterloo, Iowa, a Municipal Corporation, created and existing under the laws of the State of Iowa, and that the seal affixed to the foregoing instrument is the seal of said Municipal Corporation, and that said instrument was signed and sealed on behalf of said Municipal Corporation by authority and resolution of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said Municipal Corporation by it voluntarily executed. Notary Public in and for the State of Iowa 3 WATERLOO DEVELOPMENT CORPORATION By: STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) Daniel B. Watters, President On this day of , 2014, before me the undersigned, a Notary Public in and for said State, personally appeared Daniel B. Watters to me personally known, who, being by me duly sworn, did say that he is the President of Waterloo Development Corporation, and that said instrument was signed on behalf of said corporation by authority of its board of directors; and that the said Daniel B. Watters acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by him voluntarily executed. 01017650-1\11310-093 Notary Public in and for the State of Iowa 4 FIRST AMENDMENT TO LEASE PURCHASE AGREEMENT BETWEEN CITY AND DEVELOPER BY AND BETWEEN CITY OF WATERLOO AND WATERLOO DEVELOPMENT CORPORATION This First Amendment ("Amendment") is made on the day of 2014, to the LEASE PURCHASE AGREEMENT BETWEEN CITY AND DEVELOPER dated April 16, 2012 (the "Lease"), between the City of Waterloo, Iowa (the "City") and Waterloo Development Corporation (the "Developer"). WHEREAS, the parties previously executed a Development and Property Transfer Agreement dated December 19, 2011 (the "Development Agreement") in which the Developer agreed to finance and construct a public sportsplex facility (the "Improvements") on property that was sold by the City to the Developer (the "Property"); and WHEREAS, the Development Agreement and the Lease provided that the Developer would lease back the Improvements and Property to the City, with a right on the part of the City to purchase the Improvements and the Property at the end of the Lease Term; and WHEREAS, the Lease further describes the terms and conditions of the lease of the Improvements, management of the Improvements by the City, and the potential purchase of the Improvements by the City from the Developer; and WHEREAS, the parties desire to enter into this Amendment in order to eliminate the City's right to choose whether it acquires the Property and the Improvements in the form of an option, so as to ensure transfer of the Improvements and the Property to the City upon termination of the Lease. NOW, THEREFORE, it is agreed by the parties: 1. All capitalized words have the same definitions as in the Lease. In addition, the following definitions are deleted from the Lease: "Notice of Purchase Right," "Notice of Termination of Lease Purchase Agreement," "Purchase Right," "Put Option," "Put Option Termination Date," and "Special Warranty Deed." 2. Section 3.01 is deleted and the following subsection is inserted: Section 3.01. Title. During the term of this Lease Purchase Agreement, and so long as City is not in default as provided in Article X (and which default has not been cured), equitable title to the Property and Improvements and any and all repairs, -1- replacements, substitutes and modifications to the Property or Improvements shall be in the City, and upon recordation of the Special Warranty Deed to the Property following the Lease Termination Date in accordance with Section 13.01, legal title to the Property shall transfer to the City. 3. Subsections 3.02(2)(b) and (c) are deleted. 4. Section 5.06 is deleted and the following section is inserted: Section 5.06. Maintenance of Property and Improvements by City. The City agrees that during the Lease Term it will keep the Property in good repair and good operating condition at its own cost. 5. Subsection 6.01(2) is amended to delete the last phrase: "(regardless of whether City exercises its Purchase Right)." 6. Article XIII is deleted in its entirety and the following Article is inserted: ARTICLE XIII TRANSFER OF PROPERTY AND IMPROVEMENTS Section 13.01. Transfer of Property and Improvements to City. In consideration of the sum of $1, and other valuable consideration, in hand paid by the Developer, receipt of which is hereby acknowledged, upon termination of this Lease under Section 3.02, the Developer shall have no further interest in the Property or the Improvements and full and unencumbered legal title to the Property and the Improvements shall pass to the City. In such event, the Developer and its officers shall take all actions necessary to authorize, execute and deliver to the City any and all documents necessary to release any and all security interests or liens created under the provisions of this Lease (except as provided below). Upon the execution of this Agreement by the City and Developer, Developer shall authorize and execute a Special Warranty Deed conveying all of Developer's right, title and interest in and to the Property and the Improvements to the City, which deed shall be held in escrow by the City's counsel, Ahlers & Cooney, P.C., until the Lease Termination Date, at which time the deed shall be delivered to the City for recordation.. Section 13.02. No Liens. During the Term of this Lease, Developer shall not directly or indirectly, create, incur, assume or suffer to exist any pledge, lien, charge, mortgage, encumbrance or claim on or with respect to the Property or the Improvements, other than the existing mortgage held by U.S. Bank, National Association dated April 1, 2013 and recorded July 3, 2013 (the "Mortgage"). Notwithstanding anything contained herein to the contrary, the City agrees to take title to the Property and the Improvements subject only to the Mortgage, on such terms and conditions and in a form of mortgage -2- acceptable to the City in its sole and absolute discretion. Developer shall not permit any amendments to or additional advances against the Mortgage without the prior written consent of the City. Section 13.03. Title. At least 15 days prior to termination of this Lease, Developer shall deliver an abstract of title to the Property, updated to a date within 30 days of the Lease Termination Date, to the City for review, which shall show marketable title in favor of Developer in conformity with Iowa law and the Title Standards of the Iowa State Bar Association. Section 13.04. Further Assurances. Developer agrees to take all actions necessary to authorize, execute and deliver to the City any and all documents necessary to release any and all security interests or liens affecting the property and such documents of transfer as reasonably requested by the City to effectuate transfer of the Property and Improvements. Section 13.05. Surplus Revenues. Upon termination of this Lease and transfer of the Property and the Improvements to the City, any operating income remaining after the subtraction of the current annual operating expenses of the completed Improvements, including amounts budgeted for equipment replacement and other operating reserves at the levels established in the annual budget for the Improvements approved by the City Council and a debt services reserve for the payment at the Lease Termination Date of any outstanding Project -related indebtedness of the Developer, shall be called Surplus Revenue. The City shall retain all Surplus Revenues following closing of the transfer of the Property and the Improvements to the City. 7. All other terms and conditions of the Lease are to remain the same. 8. This Amendment may be simultaneously executed in several parts, each of which shall be an original and all of which shall constitute but one and the same instrument. IN WITNESS WHEREOF, the City has caused this Amendment to be duly executed in its name and behalf by its Mayor and its seal to be hereunto duly affixed and attested by its City Clerk, and Developer has caused this Amendment to be duly executed in its name and behalf by its Authorized Representatives, all on or as of the date first written above. (SEAL) CITY OF WATERLOO, IOWA ATTEST: 3 By Ernest G. Clark, Mayor By: Suzy Schares, City Clerk STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) On this day of , 2014, before me a Notary Public in and for said County, personally appeared Ernest G. Clark and Suzy Schares to me personally known, who being duly sworn, did say that they are the Mayor and City Clerk, respectively of the City of Waterloo, Iowa, a Municipal Corporation, created and existing under the laws of the State of Iowa, and that the seal affixed to the foregoing instrument is the seal of said Municipal Corporation, and that said instrument was signed and sealed on behalf of said Municipal Corporation by authority and resolution of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said Municipal Corporation by it voluntarily executed. Notary Public in and for the State of Iowa WATERLOO DEVELOPMENT CORPORATION By: STATE OF IOWA ) ) SS COUNTY OF BLACK HAWK ) Daniel B. Watters, President On this day of , 2014, before me the undersigned, a Notary Public in and for said State, personally appeared Daniel B. Watters to me personally known, who, being by me duly sworn, did say that he is the President of Waterloo Development Corporation, and that said instrument was signed on behalf of said corporation by authority of its board of directors; and that the said Daniel B. Watters acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by him voluntarily executed. 01017125-1\11310-093 Notary Public in and for the State of Iowa 4 Iowa Department of Revenue Director: Courtney M. Kay -Decker Hoover State Office Building Des Moines, Iowa 50319 www.iowa.gov/tax June 20, 2014 Sent via e-mail Kristin Billingsley Cooper Ahlers & Cooney, P.C. 100 Court Avenue, Suite 600 Des Moines, IA 50309 kcooper@ahlerslaw.com Re: Cedar Valley Sportsplex Dear Ms. Cooper: This letter is in response to your inquiry to the Department regarding whether the City of Waterloo (the "City") is eligible for a sales tax refund pursuant to Iowa Code section 423.4(1) for the building materials used in the construction of the Cedar Valley Sportsplex (the "Sportsplex"). Facts as Provided by the Taxpayer On December 19, 2011, the City entered into a development and property transfer agreement with WDC. WDC is a nonprofit development organization with an emphasis on improving the downtown of the city of Waterloo. Under the agreement, WDC proposed to privately finance and construct a sportsplex facility on certain City -owned property. WDC was to be the developer of the Sportsplex and would finance the construction of the Sportsplex through private contributions. On January 19, 2012, WDC, entered into a construction contract with a contractor for the construction of the Sportsplex. The City and WDC also entered into a lease purchase agreement on April 16, 2012 under which the City would lease the facility and operate it as a public sportsplex. Under the terms of the lease purchase agreement, the City is required to make annual rent payments on the Sportsplex of $100 per year for eight years. Under the current lease terms, the City has the right to purchase the Sportsplex from WDC for $1 when the lease term is up. In the alternative, the City can terminate the lease and choose not to purchase the Sportsplex, in which case it will remain property of WDC. However, the City and WDC are considering changing the lease terms so that, rather than having an option to purchase the property, the City would be obligated to purchase the property at the end of the lease term. Under this amendment, the City Page 2 would still pay $1 to purchase the property. According to the proposed amendments, equitable title during the lease term would be held by the City. Also, during the lease term, the Special Warranty Deed conveying title and interest would be held in escrow by the City's legal counsel. The City would take legal title to the property at the end of the lease term even if the mortgage was not yet paid off by WDC. In that event, the City would take the property subject to the mortgage. It is the intent of the parties—both under the original lease purchase agreement terms and the proposed amendments—that the Sportsplex will be a public facility operated by the City and that the City will take ownership of the facility upon termination of the lease. You explained that the transaction was arranged as a lease -purchase agreement so that the City would have time to evaluate the success of the project and ensure that the debt was paid down over the eight-year period. Relevant Law and Analysis Your question is whether, assuming that the proposed amendments to the lease purchase agreement are made, the City will qualify for a sales tax refund for sales tax paid on the construction materials used in the project under Iowa Code section 423.4(1). Iowa Code section 423.4(1) provides in relevant part: 423.4 Refunds. 1. A ... tax -certifying or tax -levying body or governmental subdivision of the state ... may make application to the department for the refund of the sales or use tax upon the sales price of all sales of goods, wares, or merchandise, or from services furnished to a contractor, used in the fulfillment of a written contract with the state of Iowa, any political subdivision of the state, or a division, board, commission, agency, or instrumentality of the state or a political subdivision... if the property becomes an integral part of the project under contract and at the completion of the project becomes public property.... (Emphasis added). There are three factors that must be present to qualify for the refund. First, the entity applying for the refund must be one of the types of entities listed in the statute. Second, the materials furnished to the contractor must be "used in the fulfillment of a written contract with ... any political subdivision of the state." Third, the items must become public property at the completion of the project. Additional procedural requirements are described in the subsections of Iowa Code section 423.4(1). Page 3 Whether the Type of Entity is Eligible The first factor is satisfied because the City is a political subdivision of the State. Therefore, the City is the type of entity that can qualify for the exemption. Whether the Materials are Used in Fulfillment of a Contract with the City In a 1988 Iowa Attorney General Opinion, regarding Racing Association of Central Iowa ("RACI") the Attorney General analyzed a sales tax refund under Iowa Code section 422.45(7), which is the predecessor to section 423.4(1). Iowa Op. Att'y Gen. February 29, 1988. The Attorney General opined that, in a situation where materials are used by subcontractors who contract with a corporation that has contracted with a government entity for the development of a construction project, the corporation is considered the general contractor and the materials are considered "used in fulfillment of a written contract" with the government entity. Id. (citing 1966 Op. Att'y Gen. 441; 1954 Op. Att'y Gen. 64. for the proposition that Iowa Code section 422.45(7) authorizes a refund to a governmental entity for sales tax paid, even if the tax is actually paid by subcontractors who do not directly contract with the governmental entity.). The facts of the Sportsplex project are very similar. The WDC is in essence the general contractor for the project. WDC contracted with the City for development of the project and contracts with subcontractors for construction of the project. Therefore, the second factor is satisfied; the materials are furnished to a contractor and used in fulfillment of WDC's contract with the City to construct the Sportsplex. Whether the Property Becomes Public Property at the Completion of the Project The third factor requires that the property at issue become public property at the completion of the project. To be public property within the meaning of the statute, the property must both be owned by the government entity and used for a public purpose.1 Based on the information provided, it appears that the City will use the property for a public purpose. The ownership issue is more complex. To be considered owned by the government, the property must be owned by the government entity upon completion of construction. When the project seeking the refund under section 423.4(1) is part of a lease -purchase arrangement, the government entity must be able to demonstrate that it has equitable title to the ' See 1966 Op. Att'y Gen. 441(citing Green v. City of Mt. Pleasant, 131 N.W.2d 5, 20 (Iowa 1964) (citing Wayland v. Snapp. 334 S.W.2d 633, 641-642 (Ark. 1960) (repudiated by City of Hot Springs v. Creviston, Ark. (Ark. 1986) on other grounds))). Page 4 property during the term of the lease. See, e.g., Iowa Op. Att'y Gen. February 29, 1988. In the RACI opinion discussed above, the Attorney General opined that certain types of "leases" or "lease -purchase" agreements are actually conditional or installment sales under which equitable title passes at the time of entry into the contract. See id. In RACI, the Attorney General noted some of the important features of the lease purchase agreement including that "the lease -purchase agreement' requires, in Section 4.06, that a deed and bill of sale to the premises be placed in escrow and upon termination of the 'lease' by discharge of payment of principal and interest on the bonds, the deed and bill of sale is to be delivered to the County." Id. The Attorney General opined that it was clear "this so-called 'lease' is actually a conditional or installment sale of the land, track, and improvements to Polk County so that the County has an equitable title in the premises at this time. An equitable title in property is synonymous with ownership." Id. (citing Johnson v. Board of Supervisors of Jefferson County, 237 Iowa 1103, 24 N.W.2d 449 (1946).). In the Sportsplex project, the proposed amendments to the lease purchase agreement state that the City will have equitable title to the property during the lease term. Of course, it is not enough that the proposed amendments simply state that the City will have equitable title; the provisions of the agreement must support that statement. In this case, it appears that the City would have equitable title under the proposed amendments. The City is required to make periodic payments, and the City is required to take title to the property at the end of the lease term. Additionally, the City's counsel will hold the Special Warranty Deed in escrow during the lease term. Finally, even if the mortgage is not paid off by WDC at the end of the lease term, the City will still take legal title to the property, subject to the mortgage. Therefore, it appears that the City will have equitable title to the property under the lease purchase agreement and that it will ultimately have legal title as well. In conclusion, based on the information provided, it appears that the City would be able to satisfy the ownership requirements of the sales tax refund provided by Iowa Code section 423.4(1) if the lease -purchase agreement is amended to incorporate the proposed amendments discussed in the "Facts as Provided by the Taxpayer" section above. If the proposed amendments are not adopted, the City will not qualify for the sales tax refund. I hope this information is of assistance to you. Please be advised that this letter is an informal opinion and is only applicable to the factual situation referenced and to the statutes in existence at the time of issuance. The Department could, in the future, take a position contrary to that stated in the letter. Any written advice or opinion Page 5 rendered to members of the public by Department personnel that is not pursuant to a Petition for Declaratory Order under 701 IAC 7.24 is not binding upon the Department. If you have any additional questions regarding this matter, please do not hesitate to contact me. Sincerely, Alana Stamas Policy Section Taxpayer Services and Policy Division Iowa Department of Revenue (515) 725-2265 alana.stamas@iowa.gov Council Communication City Council Meeting: July 28, 2014 Prepared: ul 1 201 Dept. Head Signature: ,.,•Ci—�._� # of Attachments: (1) 28E SUBJECT: 28E Northeast Iowa Response Group Agreement (NIRG) Submitted by: Pat Treloar, Chief of Fire Services Recommended City Council Action: Approve and have Mayor Clark sign eleven (11) 28 E Agreements between the City of Waterloo and the following counties: Allamakee, Black Hawk, Bremer, Butler, Chickasaw, Grundy, Hardin, Howard, Poweshiek, Tama, and Winneshiek. Summary Statement: The City of Waterloo currently has 28E agreements with all counties listed above. The agreement covers all aspects that are involved with a hazardous materials response. Expenditure Required: Source of Funds: Policy Issue Alternative Background Information: Waterloo Fire Rescue, a department of City, has the support personnel and equipment to respond in the case of a hazardous substance emergency creating a hazardous condition or causing harm or threatening immediate harm within the Counties. Waterloo Fire Rescue supplies a Hazardous Materials Team for 11 counties and NIRG purchases all equipment for the team. The current 28E agreement is due to expire in September of this year. The new 28E agreement has been reviewed and revised by City attorney Chris Wendland and also reviewed by City Clerk Suzy Schares. One significant change to the agreement that was made is that the City will now invoice the Counties directly as opposed to billing the spilling agent. AGREEMENT for NORTHEAST IOWA RESPONSE GROUP This Agreement is entered into as of July 1, 2014, by and among the City of Waterloo, Iowa ("City") and each of the following Iowa counties: Allamakee, Black Hawk, Bremer, Butler, Chickasaw, Grundy, Hardin, Howard, Poweshiek, Tama, and Winneshiek (each a "County" and collectively "Counties"). This Agreement is made pursuant to Chapter 28E of the Code of Iowa for the purposes stated herein. RECITALS WHEREAS, Waterloo Fire Rescue, a department of City, has the support personnel and equipment to respond in the case of a hazardous substance emergency creating a hazardous condition or causing harm or threatening immediate harm within the Counties; and WHEREAS, from time to time the Counties may need the assistance of City in case of a hazardous substance emergency creating a hazardous condition or causing harm or threatening immediate harm within the County or Counties; and WHEREAS, the parties desire to enter into an Agreement for City to provide assistance to the Counties by supplying support personnel and equipment on the terms set forth herein. AGREEMENT NOW, THEREFORE, in consideration of the mutual promises exchange herein, and for other consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. Purpose. The purpose of this Agreement is to provide assistance to the Counties by supplying support personnel and equipment in case of a hazardous substance emergency creating a hazardous condition or causing harm or threatening immediate harm within the Counties. 2. Duration. (a) This Agreement shall be effective as of July 1, 2014. As of said date, it shall terminate and supersede the terms of the Agreement for Northeast Iowa Response Group theretofore in effect. This Agreement shall be in full force and effect until and including June 30, 2024. (b) Any party to this Agreement may unilaterally terminate its involvement herein by delivery of written notice of termination by certified mail, return receipt requested, to Waterloo Fire Rescue, Attn: Fire Chief, 425 East Third Street, Waterloo, Iowa, 50703. Delivery shall be deemed to occur within three (3) business days of mailing. If notice is delivered on or before March 31 of a given year, it shall be effective to terminate such party's involvement herein as of the June 30 immediately following, and if notice is delivered after March 31 then it shall be effective as of June 30 in the next year. The notice of termination shall not be effective if (i) the notice does not comply with this subparagraph or (ii) the terminating party fails to render payment in full for all of its obligations that are due under this Agreement before June 30. 3. Organization and Administration. (a) The Northeast Iowa Response Group (hereinafter "NIRG") is hereby organized to discharge public and essential governmental functions to provide for the public health, safety, and welfare as set forth more fully in this Agreement. NIRG is not a separate legal or administrative entity, but the parties shall work cooperatively on the basis set forth herein. (b) NIRG shall be governed by a joint Board consisting of one designated member representative and an alternate representative from each County and City. The designated member representatives (including alternates) shall serve for one (I) year or until a successor is designated. If a County fails to make a permanent designation, then the member representative from that County shall be the Chairperson of the County Board of Supervisors. Alternate representatives shall have voting rights when designated member representatives are unable to attend NIRG meetings. The Fire Chief of Waterloo Fire Rescue or his/her designee shall be the designated member representative of City. (c) The joint Board shall form an Executive Board consisting of a chairperson, a vice - chairperson, and a treasurer, each elected by a majority of the designated member representatives of each County in attendance at a meeting called for the purpose of electing the Executive Board. All parties shall be given written notice of said meeting at least ten (10) days in advance, with the time and place designated. The Executive Board shall have full power and authority to act on behalf of the joint Board. 4. Operations. The response procedures for NIRG shall be governed by the definitions attached hereto as Exhibit "A" and the standard operating procedures attached hereto as Exhibit "B." The response team shall be composed exclusively of personnel so designated by the Chief of Waterloo Fire Rescue. 5. Financing. (a) NIRG members shall bear a share of the costs and expenses on an annual per capita basis as follows: The total expense allocation for NIRG shall be divided by the number of persons in the entire membership area to yield the per capita expense. Payment by each County shall be determined by the number of residents within said County multiplied by the per capita expense. (b) City shall provide trained personnel, maintenance and housing of equipment, and dispatching and information services for NIRG. City shall not be responsible for any other contribution or payment. 2 (c) The Counties shall provide (through the per capita assessment described above) the equipment necessary for the efficient and safe operation of NIRG and their respective shares of the costs of maintenance of said equipment, joint training facility cost, training expenses, including but not limited to travel, overtime occasioned by hazardous materials response or training, tuition to hazardous material training seminars, medical surveillance costs, and food and lodging. The member Counties shall further provide for the costs of their respective share of liability insurance premiums, the required medical expenses and physicals undertaken, and any additional personnel benefits or expenses as a result of this Agreement. Any additional unforeseen personnel costs incurred as a result of a response or training pursuant to this Agreement shall be borne by the Counties. (d) City shall invoice the County that requested a response for all costs of the response. Payment is due upon receipt of the invoice and shall be paid within sixty (60) days of invoicing, or bear interest at the rate of 12% per annum until paid. Any and all costs incurred in responding to a hazardous substance emergency creating a hazardous condition or causing harm or threatening immediate harm within the County requesting said response shall be borne by the party responsible for said emergency. The County in which said response is made shall seek recovery of said costs from the legally responsible party. The County's duty to pay City under this subparagraph is not contingent on the County's collection of costs from the responsible party. Upon City's receipt of the County's payment in full, City will promptly assign to the County all of City's interest in any claim or cause of action that lies against any person or entity responsible for the emergency who may bear legal liability for response costs paid by the County. (e) The County requesting NIRG response services shall be responsible for all costs incurred by NIRG and City while responding to the request. Nothing in this Agreement shall preclude the requesting County or Counties from recovering costs of services from any person or entity who may be legally liable therefor. To assist the Counties in the recovery of costs, City agrees to comply with all state and federal reporting requirements, including but not limited to the reporting requirement of the Iowa Department of Natural Resources, the Environmental Protection Agency, including the National Response Team, and any others designated by law. (0 Only liable individually named Counties shall indemnify and hold harmless City, its officers, officials, employees, agents, and consultants, from and against any and all claims, damages, losses, and expenses, including but not limited to attorney's fees, whether incurred prior to or during litigation, administrative hearings, arbitration, or bankruptcy proceedings, including trial and appellate levels, which may in any way arise out of or result from this Agreement or a response hereunder, provided that any such claim, damage, loss, or expense is caused in whole or in part by any negligent act or omission or other fault of the liable individually named Counties, anyone directly or indirectly employed by them, or anyone for whose acts the individually named Counties may be liable, except to the extent caused by a party indemnified hereunder. Furthermore, the foregoing assumption of liability and indemnification shall apply to any liability of any type or character which may arise out of this Agreement and any response hereunder. (g) Each party to this Agreement shall have in full force and effect, within thirty (30) days of its execution of this Agreement, an ordinance placing the responsibility of the cost of 3 cleanup of any hazardous substance incident or emergency on the party who is found to be legally responsible for said incident or emergency. (h) City, its officials and employees, shall not acquire any rights or benefits from any County hereunder by way of worker's compensation, nor any benefits under any County's personnel programs covering medical and hospital care, sick pay, vacation pay, or severance pay. City will be responsible for providing worker's compensation insurance or comparable coverage for the members of the response team regardless of where the response team is working. 6. Disposition of Property. Except as otherwise provided in this paragraph, upon the partial or complete termination of this Agreement ownership of all vehicles and/or equipment purchased for NIRG shall remain with City, to be utilized by the current Hazardous Material Response Team or for other fire suppression activities which shall be at the discretion of the Chief of Waterloo Fire Rescue. Any County that chooses to terminate its participation in this Agreement will forfeit all rights to equipment. If City chooses to terminate this Agreement, all equipment will be divided among the member Counties then participating in NIRG. 7. Miscellaneous. (a) Modification. No modification of any condition, provision, or term of this Agreement shall be valid or of any effect unless made in writing and signed by all parties hereto. (b) Severability. Each provision, section, sentence, clause, phrase, and word of this Agreement is intended to be severable. If any portion of this Agreement shall be deemed invalid or unenforceable, whether in whole or in part, the offending provision or part thereof shall be deemed severed from this Agreement and the remaining provisions of this Agreement shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any portion of this Agreement is invalid or unenforceable as written, but that by limiting or removing such provision or portion thereof it would become valid and enforceable, then such provision or portion thereof shall be deemed to be stricken, and shall be construed and enforced, as so limited. (c) Counterparts. This Agreement may be signed in multiple counterparts, each of which shall be deemed an original and all of which, taken together, shall constitute one and the same instrument. (d) Binding Effect. This Agreement shall be binding upon and shall inure to the benefit of the Recipients and their respective successors and legal representatives. Time is of the essence in the performance of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement for Northeast Iowa Response Group by their duly authorized representatives as of the date set forth below the signature of each party. 4 CITY OF WATERLOO, IOWA COUNTY OF By: By: Ernest G. Clark, Mayor Chairperson, Board of Supervisors Attest: Attest: Suzy Schares, City Clerk County Auditor Dated Dated 5 EXHIBIT "A" Definitions For purposes of this Agreement, the following definitions shall apply: (a) "Hazardous condition" means any situation involving the actual, imminent or probable spillage, leakage, or release of a hazardous substance which, because of the quantity, strength, and toxicity of the hazardous substance, its mobility in the environment and its persistence, creates an immediate potential danger to the public health or safety of persons or property within the Counties at any of the following locations: (1) within the City of Waterloo; (2) within any other city in the Counties, including those which extend beyond the boundaries of the Counties; (3) within any other area within the boundaries of the Counties; or (4) onto land, into the water, or into the atmosphere within the state of Iowa, but outside of the Counties, which creates an immediate potential danger to the public health or safety of persons or property within the Counties. Hazardous condition includes any accident involving hazardous materials required to be reported under Section 321.266(4) of the Code of Iowa. (b) "Hazardous substance" means any substance or mixture of substances that presents a danger to the public health or safety or environment and includes, but is not limited to, a substance that is toxic, corrosive, or flammable, or that is an irritant, or that, in confinement, generates pressure through decomposition, heat, or other means. The following are examples of substances which, in sufficient quantity, may be hazardous: acids; alkalis; explosives; fertilizers; heavy metals such as chromium, arsenic, mercury, lead and cadmium; industrial chemicals; paint thinners; paints; pesticides; petroleum products; poisons; radioactive materials; sludge; and organic solvents. "Hazardous substance" includes any hazardous waste identified or listed by the administrator of the United States Environmental Protection Agency under the Solid Waste Disposal Act as amended by the Resource Conservation and Recovery Act of 1976, or any toxic pollutant listed under Section 307 of the Federal Water Pollution Control Act of 1976 as amended, or any hazardous substance designated under Section 311 of the Federal Water Pollution Control Act as amended, or any hazardous material designated by the Secretary of Transportation under the Hazardous Materials Transportation Act, or any hazardous substance listed under the Comprehensive Environmental Response, Compensation, and Liability Act of 1980. 1 (c) "Responsible person" means the person, whether the owner, agent, lessor or tenant, in charge or the hazardous substance being stored, processed or handled, or the owner or bailee transporting hazardous wastes or substances whether on public ways or grounds or on private property where the spill would cause danger to the public or to any person or to the environment. 2 EXHIBIT `B" Standard Operating Procedures for Response to Hazardous Material Incidents in NIRG Area Given that multiple entities are parties to the Agreement, the incidence of Haz-Mat alarms is likely to increase. With that increase in alarms, the possibility of simultaneous hazardous material spills becomes greater. In order to guide decision making by the Waterloo Fire Rescue officer in charge at a Haz-Mat incident should two or more such alarms occur at the same time, the following procedures are to be followed: If, while conducting response activities at a hazardous condition, an additional report of a hazardous condition requiring response by the Waterloo Fire Rescue Hazardous Materials Team is received, the Chief of Waterloo Fire Rescue or his/her designee shall make the determination based on predetermined criteria as to whether a disengagement of the Waterloo response personnel and/or equipment is necessary to mitigate the subsequent incident. When disengagement is deemed necessary, it shall be accomplished as rapidly as personnel and public safety allow. For the purpose of making such determination, a hazardous condition shall be categorized in accordance with the following three levels: LEVEL ONE: An incident of such a nature or scope that it can be safely mitigated by initial response apparatus and personnel from the local responding fire department or district. Each fire department or district shall have proper equipment and have proper training to mitigate a Level One incident. The responding officer in charge shall determine when assistance is needed from the Haz-Mat team. Level One incidents are those that are generally smaller in size, require no evacuation beyond initial scene isolation and require minimal, if any, assistance from additional departments or agencies. Level One emergencies would, additionally, be those resulting from the release of: 40 gallons or less of common hydrocarbon liquids (gasoline, diesel fuel, fuel oil), low pressure natural gas or LP gas from fuel lines smaller than two inches in diameter, or less than 5 gallons of other flammable or combustible liquids, pesticides or corrosives that are easily containable and not posing an immediate exposure risk to the public, response personnel, property or environment. - Establish response levels. - L1 - First units must be first responder/operations. - Must yearly update training. LEVEL TWO: An incident of such a nature or scope that a limited evacuation of areas beyond the immediate incident location is indicated, or response resources in addition to initially responding personnel and apparatus are needed. Level Two incidents would require assistance from other departments or agencies not initially responding, such as public works, health, road maintenance, Iowa Department of Transportation, or Iowa Department of Natural Resources. Level Two incidents would additionally be those releases of hazardous 1 substances not easily containable and posing an immediate exposure risk to the public, response personnel, property or environment in the immediate vicinity of the release. LEVEL THREE: An incident of such a nature or scope that evacuation of large areas is indicated and/or there exists an immediate, or potentially immediate, exposure risk to large segments of the public and response sector and property or the environment. Level Three incidents would likely result from release of large quantities of hazardous substances or moderately sized releases of exceptionally hazardous substances. - EMS and NFPA 473 (as a goal) Incident Handling and Jurisdiction If, while conducting response activities at a hazardous condition, an incident with a higher level of classification occurs, Waterloo Fire Rescue personnel shall be disengaged from the incident of lesser classification as soon as safely possible as determined by the Waterloo Fire Chief or his/her designee in order to respond to the incident of higher classification. When determining incident classification levels, those hazardous conditions occurring in densely populated areas or threatening extensive impact on water supplies, or which may have long-term effect, shall be given higher priority than those occurring in areas of lesser population. If, while conducting response activities at a hazardous condition, an incident of similar classification occurs, the Waterloo Fire Chief or his/her designee shall send an appropriate representative to the scene of the subsequent incident for the purpose of recommending mitigation and safety measures until such time as the Waterloo Fire Rescue personnel may respond. Personnel from the fire department or district having jurisdiction shall be dispatched at the receipt of a report of a hazardous condition for the purpose of establishing scene control and command. The chief or his/her designee of the fire department or district having jurisdiction shall function as incident commander. The Chief of Waterloo Fire Rescue or his/her designee shall have supervisory control over Waterloo Fire Rescue personnel and the use of equipment involved in a response. Waterloo Fire Rescue personnel dispatched, in addition to those of the fire department or district having jurisdiction, shall function in an advisory and/or assisting role to the incident commander. 2 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-636 RESOLUTION APPROVING 28E AGREEMENTS FOR NORTHEAST IOWA RESPONSE GROUP WITH THE FOLLOWING COUNTIES: ALLAMAKEE, BLACK HAWK, BREMER, BUTLER, CHICKASAW, GRUNDY, HARDIN, HOWARD, POWESHIEK, TAMA, AND WINNESHIEK AND DIRECTING EXECUTION OF SAID 28E AGREEMENTS BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the 28E Agreements dated July 28, 2014, for the Northeast Iowa Response Group to provide assistance supplying support personnel and equipment in case of a hazardous substance emergency creating a hazardous condition or causing harm or threatening immediate harm within the counties, with an expiration date of June 30, 2024, by and between Allamakee, Black Hawk, Bremer, Butler, Chickasaw, Grundy, Hardin, Howard, Poweshiek, Tama and Winneshiek counties and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 28th day of July, 2014. Ernest G. Clark, Mayor ATTEST: Suzy SchaTes, CMC City Cler CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 CITY OF WATERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 23, 2014 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Adopt a resolution to approve the Vandewalle & Associates Proposed Scope of Work for 2014-2015 Agreement for Implementation of Services for the City of Waterloo, and authorize the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Resolution approving the agreement. Summary Statement: The City of Waterloo's agreement with Vandewalle & Associates is near expiration and staff has attached an Agreement for Implementation Services for 2014-2015. Please review the attached agreement. Vandewalle & Associates has worked with the City of Waterloo to create the Downtown Master Plan and Riverfront Renaissance Project. Simultaneously, Vandewalle & Associates is working with the WDC for the implementation and planning of some of the gaming revenue projects, and is working with the Cedar Valley Tech Works and Greater Cedar Valley Alliance for the Tech Works planning and campus creation. With many public facets of the Riverfront Renaissance beginning to shape, the Wayfinding underway, the work around the Cedar Valley Sportsplex, and some other potentially large development projects on the horizon, staff believes it is important to continue to have the expertise of Vandewalle & Associates to bring forth the private investment portions of the block -by -block redevelopment of Downtown Waterloo. The scope of work allows the City of Waterloo to use Vandewalle & Associates for planning, renderings for site development when speaking with developers, as well as creating business plans and recruiting tenants and new businesses to the area. This will include work on the River Loop marketing and fundraising; Expo and Public Market planning and marketing; Downtown Waterloo block -by -block development and signage / way finding; downtown housing in the Cedar River CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Plaza and East 6th Street areas, and continued input on redevelopment design and uses. The agreement would be billed hourly, for a maximum of $72,000. The agreement is paid for out of Downtown Development TIF and bond funds. Expenditure Required. $72,000 Source of Funds: Downtown bond and TIF funds Policy Issue: Land Use and Economic Development Alternative: Not approve Background Information: The City of Waterloo has been working with Vandewalle & Associates for a number of years now to bring forth the Riverfront Renaissance, the Downtown Master Plan, and is now working to bring forth economic development to match some of these plans and objectives. • Vandewalle & Associates INCORPORATED July 8, 2014 Agreement for Implementation Services 2014-2015 THIS AGREEMENT is made and entered into by and between the "Client" City of Waterloo, Iowa, and VANDEWALLE & ASSOCIATES, Inc., Madison, Wisconsin, a professional planning and design firm. Article I Scope of Work A. VANDEWALLE &ASSOCIATES agrees to provide the following "Services": Work Element One: 5 Sullivan Brothers Convention Center Superblock Redevelopment Superblock is a four -block area around the Convention Center, including the hotel block, parking structure, Courier building block, and Cedar River Plaza building. VANDEWALLE & ASSOCIATES, with the assistance of City staff, will manage and coordinate the development of a catalytic development project, which include the following: a. Develop and track funding sources and partners, including the Iowa Reinvestment District program b. Prioritize implementation phases c. Coordinate with multiple project partners 120 East Lakeside Street • Madison, Wisconsin 53715 • 608 255-3988 • 608 255-0814 Fax 611 North Broadway • Suite 410 • Milwaukee, Wisconsin 53202 • 414 441-2001 • 414 732-2035 Fax va@vandewal le.com Shaping places, shaping change VANDEWALLE & ASSOCIATES City of Waterloo / Implementation SeriSces 2014-15 July8,2014 2 • d. Advise on use and programming for adjacent buildings and sites, including both existing and future catalytic redevelopment sites e. Coordinate DBMT/PMT process f. Advise City through terms of development agreement g. Assist in coordinating site planning and architect's design review Work Element Two: Waterloo Reinvestment District Implementation VANDEWALLE & ASSOCIATES will work with the City and in partnership with TechWorks and the Greater Cedar Valley Alliance to develop the final application for the Iowa Reinvestment District program and implement the final project: a. Assist the City in final application process, including all forms, financial projections, developer information, site plans, and graphics that are required by the program b. Assist the City in implementing the projects in the Waterloo Reinvestment District c. Assist the City in coordinating the TechWorks development to be functionally integrated into the current perception of downtown, and partnered into adjacent and related development Work Element Three: Downtown Redevelopment Implementation VANDEWALLE & ASSOCIATES will work with the City to expand and implement the detailed development plan for downtown Waterloo, to include the following: a. Assist with property owner negotiations and relocations b. Assist with financing strategies, such as tax increment financing c. Advise the City on the developer recruitment process d. Participate in design review for the DBMT e. Develop wayfmding and signage recommendations f. Assist in creating an overlay zoning district that incorporates design standards VANDEWALLE & ASSOCIATES City of Waterloo / Implementation Services 2014-15 July 8, 2014 3 g. Provide general assistance to the City as requested h. Assist the City in implementation of downtown housing, including Arts Mall Mixed -Use development i. Continue to development and implement the downtown Master Plan, including both priority projects and new redevelopment sites on the east side j. Advise the City about coordination of downtown marketing effort k. Continue to assist the City in coordination of Cedar Valley SportsPlex programming opportunities, public parking and event parking, and additional health and wellness taxable private development in downtown 1. Assist the City in coordination of Public Market project m. Coordinate with the City on East 4th Street Development n. Coordinate with the City on Eastside Neighborhood Implementation o. Coordinate with the City on the possibility of a SSMID p• Continue to assist the City in coordination of the Grand Hotel site (proposed Grand Crossing multi -family housing) development Assist the City in coordination of the Bowl Inn site development Work Element Four: Cedar River Infrastructure Projects and Programming VANDEWALLE & ASSOCIATES will assist with project development and programming along river's edge and riverfront properties including: a. Develop programming for downtown transient boat docking b. Engage in discussions with project partners and stakeholders, including the US Army Corps, to coordinate river and river -edge planning efforts and connection opportunities between Brinker Lake and the Cedar River c. Provide advice on kayak course, fishing derbies, flatwater paddling, and other recreational programming opportunities VANDEWALLE & ASSOCIATES City of Waterloo / Implementation Services 2014-15 July 8, 2014 4 d. Develop and maintain implementation strategy and operating plan e. Define project roles and responsibilities as the project is implemented f. Identify and track funding opportunities applicable to the project g. Coordinate the Cedar River programming committee as it relates to the scope of the Waterloo Downtown Master Plan area h. Continue to refine RiverLoop infrastructure plan and associated funding strategy, and assist in related marketing initiative Work Element Five: Implementation Assistance for Priority Projects As additional priorityprojects are identified during the contract period, VANDEWALLE & ASSOCIATES will assist the City with general project management to include the following: a. Project concept design and refinement b. Participate in property owner negotiations c. Participate in developer recruitment and negotiations d. Assist in financing strategy development e. Assist in design and development review Work Element Six: Project Management Team Coordination With the assistance of City staff, VANDEWALLE & ASSOCIATES will manage and coordinate the Project Management Team, which include the following: a. Identify priority focus areas and setting the related meeting agendas b. Facilitate Project Management Team meetings on a monthly basis or as needed Work Element Seven: Funding Opportunity Tracking At the direction of City staff, VANDEWALLE & ASSOCIATES will provide assistance in developing a funding strategy to include the following: VANDEWALLE &ASSOCLAI'ES City of Waterloo / Implementation Services 2014-15 July 8, 2014 5 a. Develop and track sources of federal, state, and local funding opportunities b. Track ongoing updates and deadlines for federal funding programs c. Position projects by developing white papers and communication strategies to help recruit funding sources B. Additional Services may be provided at the request of the client through a "Work Order". These services may include extra travel and meeting expenses or white papers. C. VANDEWALLE & ASSOCIA IES agrees to provide its professional Services in accordance with generally accepted standards of its profession. Article II Client's Responsibilities A. Client agrees to provide VANDEWALLE & ASSOCIATES with all base maps, blueprints, aerial photos, studies, reports, and ordinances needed to complete these Services. VANDEWALLE & ASSOCIA 1'ES may reasonably rely on the accuracy and completeness of these items. Client agrees to provide these items and to render decisions in a timely manner so as not to delay the orderly and sequential progress of VANDEWALLE & ASSOCIATES Services. B. The administrative liaison between VANDEWALLE & ASSOCIATES and the Client will be Noel Anderson, Community Planning Director. C. Client agrees that the following individuals are approved to authorize Additional Services via a Work Order: Name Title Name Title D. Client understands that any work product delivered in electronic form under this Agreement may require Client to use certain third -party hardware and/or software products. Client shall be solely responsible for obtaining licenses to use such third -party software. VANDEWALLE & ASSOCIATES makes no warranties or representations as to the quality, capabilities, operations, VANDEWALLE & ASSOCL4fhS City of Waterloo / Implementation Services 2014-15 July 8, 2014 6 performance or suitability of any third -party hardware or software including the ability to integrate with any software currently in use by the Client. Client acknowledges that the quality, capabilities, operations, performance, and suitability of any third -party hardware or software lies solely with Client and the vendor or supplier of that hardware or software. E. If Client makes any modifications to Deliverables, Client shall either 1) obtain the prior written consent of VANDEWALLE & ASSOCIATES; or 2) remove VANDEWALLE & ASSOCIA 1'ES name from the Deliverables. In the event that Client selects option #2, VANDEWALLE & ASSOCIATES shall not be liable or otherwise responsible for such modifications or their effect on the results of the implementation of the recommendations contained in such Deliverables. Article III Estimated Schedule A. Services in this Agreement shall commence July 1, 2014 and be in effect a maximum of one year, unless the parties agree otherwise. B. VANDEWALLE & ASSOCIATES shall render its Services as expeditiously as is consistent with professional skill and care. During the course of the Project, anticipated and unanticipated events may impact the Project schedule and VANDEWALLE & ASSOCIA IES shall not be responsible for any delays caused by factors beyond its reasonable control. Article IV Costs and Payment A. All work will be completed on a time and materials basis with the budget for the Project set at $72,000 (billing at an average $6,000 monthly). Client acknowledges that significant changes to the Project schedule, budget or Project's scope may require Additional Services for which the parties may (but are not required to) enter into a separate Work Order (see Article I.B.). B. VANDEWALLE & ASSOCIATES shall send Client an invoice for Professional Fees and Reimbursable Expenses once a month. Client shall pay VANDEWALLE & ASSOCIATES the amounts due under such invoice upon receipt of such invoice. A service charge of 1% per month may be charged on all amounts more than 30 days after date of invoice. VANDEWALLE & ASSOCIATES City of Waterloo / Implementation Services 2014-15 July 8, 2014 7 Article V Termination A. Either Client or VANDEWALLE & ASSOCIA TES may terminate this Agreement upon seven days written notice. B. If terminated, Client agrees to pay VANDEWALLE & ASSOCIATES the hourly rates for all Services rendered and Reimbursable Expenses incurred, up to the date of termination. C. Upon not less than seven days' written notice, VANDEWALLE & ASSOCIA I'ES may suspend the performance of its Services if Client fails to pay VANDEWALLE & ASSOCIATES in full for Services rendered or Reimbursable Expenses incurred. VANDEWALLE & ASSOCIATES shall have no liability because of such suspension of service or termination due to nonpayment. Article VI Dispute Resolution VANDEWALLE & ASSOCIATES and Client agree to mediate claims or disputes arising out of or relating to the Agreement. The mediation shall be conducted by a mediation service acceptable to the parties. A demand for mediation shall be made within a reasonable time after a claim or dispute arises. In no event shall any demand for mediation be made after such claim or dispute would be barred by the applicable law. Article VII Intellectual Property; Confidentiality A. Except as otherwise provided by law: upon payment in full by Client to VANDEWALLE & ASSOCIATES for Services rendered and Reimbursable Expenses incurred pursuant to this Agreement, VANDEWALLE & ASSOCIATES shall grant Client a non -transferable, non-exclusive, perpetual license to use any and all Work Product developed or produced by VANDEWALLE & ASSOCIATES pursuant to this Agreement. As used in this Agreement, "Work Product" means all inventions, processes, data, documents, drawings, records, and works of authorship, whether or not copyrightable or patentable, that are originated or prepared by VANDEWALLE & ASSOCIATES in the course of rendering the Services under this Agreement. Until Client pays VANDEWALLE & ASSOCIATES in full for Services rendered and expenses incurred pursuant to this Agreement, Client may not use any VANDEWALLE & ASSOCIATES City of Waterloo / Implementation Services 2014-15 July 8, 2014 8 Work Product to complete the Project with others unless VANDEWALLE & ASSOCIA IES is in material breach of this Agreement. B. Except as otherwise provided by law: Client shall not communicate, publish, or otherwise disclose to a third party or authorize or induce anyone else to use, communicate, publish, or otherwise disclose, any nonpublic information pertaining to VANDEWALLE & ASSOCIATES, including, without limitation, any information relating to pricing, products, or ideas of VANDEWALLE & ASSOCIATES. Until VANDEWALLE & ASSOCIA IES is paid in full by Client for Services rendered and expenses incurred pursuant to this Agreement, Client shall not communicate, publish, or otherwise disclose to any third party, any information pertaining to or summaries of the Work Product. Article VIII Miscellaneous Provisions A. Iowa law governs this Agreement (without regard to its conflict of law principles or rules of construction concerning the draftsman hereof). B. This Agreement is the entire and integrated agreement between the Client and VANDEWALLE & ASSOCIATES, and supersedes all prior negotiations, statements or agreements, either written or oral, with regard to its subject matter. This Agreement may be amended only by written instrument signed by both Client and VANDEWALLE & ASSOCIA TES. Neither party can assign this Agreement without the other party's prior written permission. C. Notwithstanding any other term in this Agreement, VANDEWALLE & ASSOCIATES shall not control or be responsible for another party's means, methods, techniques, schedules, sequences or procedures, or for construction safety or any other related programs. D. The parties acknowledge that society has become more and more litigious over the years. Despite having done everything right and fulfilling its obligations under this Agreement, VANDEWALLE & ASSOCIATES may be brought into a lawsuit or other action regarding the Project or other activities of the Client. To avoid VANDEWALLE & ASSOCIA 1 FS from incurring significant financial obligations when it has properly performed under this Agreement, Client agrees to indemnify, defend and hold VANDEWALLE & ASSOCIA n.S, its agents and employees harmless from and against any and all claims, liabilities, suits, demands, losses, costs and expenses (including reasonable attorneys' fees), arising out of the Project or the performance or VANDEWALLE & ASSOCIATES City of Waterloo / Implementation Services 2014-15 July 8, 2014 9 non-performance of obligations under this Agreement, except to the extent the same are directly caused by VANDEWALLE & ASSOCIA TES' negligence or willful misconduct related to this Agreement. E. In the event that any suit or action is instituted to enforce any provision in this Agreement, the prevailing party in such dispute shall be entitled to recover from the losing party all fees (including legal and accounting fees), costs and expenses of enforcing any right of such prevailing patty under or with respect to this Agreement, including without limitation, all costs of appeals. For purposes of this provision, "prevailing party" shall include a party that dismisses an action in exchange for payment of the sum allegedly due, performance of covenants allegedly breached, or consideration substantially equal to the relief sought in the action or proceeding. F. VANDEWALLE & ASSOCIATES reserves the tight to include representations of the Project in its promotional and professional materials. G. In order for VANDEWALLE & ASSOCIATES' to provide cost effective services, the parties agree that VANDEWALLE & ASSOCIA TES shall not be liable to client or any third party for any losses, lost profits, lost data, consequential, special, incidental, or punitive damages, delays, or interruptions arising out of or related to this Agreement, regardless of the basis of the claim. VANDEWALLE & ASSOCIA TES' aggregate liability (including attorneys' fees) to Client shall not exceed the amount of fees actually paid to VANDEWALLE & ASSOCIATES by Client with regard to the Services or the Work Order for which liability has been asserted. VANDEWALLE &ASSOCIATES City of Waterloo / Implementation Services 2014-15 July 8, 2014 10 IN WITNESS WHEREOF, the parties hereto entered into this Agreement as of the latest date noted, below. City of Waterloo By: Signature of Authorized Representative Date By: Printed Name Tide VANDEWALLE & ASSOCIATES, INC. �irorleAira,. 7�e, Nonna Anderson, Business Manager Date VANDEWALLE & ASSOCIA i ES City of Waterloo / Implementation Services 2014-15 July 8, 2014 11 ATTACHMENT ONE FEE SCHEDULE Hourly Rates Company President $220 to $250 Principal $120 to $220 Associate $70 to $120 Assistant $65 to $85 GIS Analyst/Cartographer $65 to $85 Communications Specialist $65 to $95 Project Assistant $40 to $65 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-637 RESOLUTION APPROVING AGREEMENT FOR IMPLEMENTATION SERVICES 2014-2015 WITH VANDEWALLE & ASSOCIATES, INC. OF MADISON, WISCONSIN AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Agreement for Implementation Services 2014-2015 dated July 28, 2014, in an amount not to exceed $72,000.00, for the projects listed below: Work Element One: Work Work Work Element Element Element Two: Three: Four: Work Element Five: Work Element Six: Work Element Seven: 5 Sullivan Brothers Convention Center Superblock Redevelopment Waterloo Reinvestment District Implementation Downtown Redevelopment Implementation Cedar River Infrastructure Projects and Programming Implementation Assistance for Priority Projects Project Management Team Coordination Funding Opportunity Tracking by and between Vandewalle & Associates, Inc. of Madison, Wisconsin and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 28th day of July, 2014. nr est G. Clark, Mayor ATTEST: Stly Sc ares, CMC City Clerk CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 CITY OF WATERLOO Council Communication City Council Meeting: January 30, 2012 Prepared: January 27, 2012 Dept. Head Signature: Noel Anderson, Community Plannl • •evelopment Director # of Attachments: 1 SUBJECT: Set a date of public hearing and publish an official notice pertinent to the sale and conveyance of City owned interest in property, parcel id 8913-24- 312-017, for $4,000, plus costs, to Raymond Hayes. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: We ask that the City Council set a date of public hearing and publish an official notice pertinent to the sale and conveyance of land as described in the attached legal description, and authorize the Mayor and City Clerk to sign and fully execute any necessary documents. Summary Statement: The City owns one-third of the interest in the parcel described above. There was some row -dwelling type setup garage units previously located upon this parcel, which have been demolished, that the City took action against to demolition as a blighted structure. The City had one of the units demolished. Through subsequent tax sales, etc. the City gained ownership of the parcel over time, having the demolition lien against the property, and working with the Black Hawk County offices to take ownership for eventual cleanup of the area. While the remaining units have now been demolished by private property owners, the ownership of the parcel is split up between three parties — two of which Mr. Hayes has acquired, and is looking to acquire the City ownership in the site as well. The City views the site as a good redevelopment area long term. Short term, a one- third interest in any parcel would not appear very useful, as nothing could be done against the site without acquiring the other two-thirds. With the inability to use condemnation for economic development purposes, it is the opinion of staff that we should sell the parcel one-third interest at this time, to allow Mr. Hayes the ability to work towards redevelopment. As with other projects in this area, hopefully the City will be able to assist in such redevelopment efforts at a later time. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer The site is assessed at $70.00. This would appear very low for property within close proximity to Downtown Waterloo and with new projects (CVS, Earth Beauty Supply strip mall, and KWWL) recently completed and/or announced). The offer of $4,000 by Mr. Hayes would appear to be a fair offer. Expenditure Required: NA Source of Funds: NA Policy Issue: Sale of Property Alternative: Not sell 1/3 interest in land Background Information: The Franklin Street corridor is a vital corridor within the Waterloo and the City of Waterloo would like to continue to work hard to see it improved. The retaining of a 1/3 ownership in a landlocked parcel would not appear to be needed in the long term redevelopment of this area, and may actually be a hindrance. The sale to Mr. Hayes, who owns the abutting parcel with frontage on Franklin Street, may allow for better redevelopment opportunities. The Building & Grounds Committee recommended approval of the sale at their June 2, 2014 meeting. City of Waterloo Planning & Zoning Department 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 U Offer to Vacate and Purchase City Right -of -Way ❑i Request to Vacate Easement, Vacate Sidewalk, or Encroachment Agreement Sale of City -Owned Property Applicant: j ��'�.L iV i MA "}Address:; / l� � ''�tj/ ' 7 , oneNo.: C General Description of Property to Vacated (i.e.- alley between A St. & B St., South of C St.): Legal description of area to be conveyed, vacated, or encroached: t ecole ,K3 1_c,rT 4 1.3 1: 43 1. A non-refundable filing fee(s) shall be made as follows (checks payable to City of Waterloo): • Right-of-way vacation — One Hundred Seventy Five Dollar ($175.00) Filing Fee • Easement or sidewalk vacation — Seventy Five Dollar ($75.00) Filing Fee • Encroachment — One Hundred Dollar ($100.00) Filling Fee • Sale of city -owned property not required to be vacated — No Fee • Any request not meeting the Sale of Property Policy — One Hundred Dollar ($100.00) Fee 2. Offer Price*[Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] • Asking price (see attached Sale of Property Policy for how calculated): • Deductions • May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CURA): • Costs (surveying & misc., demolition, remove of curbs, etc): Asking price — Deductions = Value of Property: Offer Price for Entire Area: Note: The above information is a summary of the Sale of Property Policy (see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed "Intent to Vacate" form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City Council. Any such applicant shall need to request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained: 5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves additional construction as the reason for the request. 1%nom Applicant oei) 4( F *Not required for easement vacates sidewalk vacates or Encroachment Agreements 2_12 tof- 3 3 , 3 _ - L.- (eV a>o Z1z, 1 22e ‘sk\G & Zok •t,\\'-‘ tz) Ny • Printable Map Output Parcel ID: Deed Holder: Legal: H Legend Selected Pashae hospital airport . tirade pt parks twprng Parcels ' Righty -of -Way Township City Una. railroaddini Railroads Townships SOGH0179 Water Lots rtname roaddirn waternaine parceldirn Black Hawk County Parcel Map 8913-24-312-017 CITY OF WATERLOO Page 1 of 1 COOLEY ADDITION 1/3 INTEREST SE 60 FT LOT 6 lottxt toadnaine Slack Hawk CO. Black Hawk County, Iowa 316 East 5th Street Waterloo, Iowa 50703-4774 Phone: (319) 833-3002 Fax: (319) 833-3070 E-mail: auglitor@co.black-hawkia.us.or:g flm mc / Map creal ad wri A rcilAS Coirfright 4C 1932,20t111 ESR1 Inc • S. @I Map Disclaimer: This map does not represent a survey. No liability is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, the Black Hawk County Assessor or their employees. This map is compiled from official records, including plats, surveys, recorded deeds, and contracts, and only contains information required for local government purposes. See the recorded documents for more detailed legal information. http://www2.co.black-hawk.ia.us/servlet/com.esri.esrimap.Esrimap?ServiceName—bhov&... 5/28/2014 Page 1 of 1 Printable Map Output Black Hawk County Parcel Map Parcel ID: 8913-24-312-017 Deed Holder: CITY OF WATERLOO SE 60 FT LOT 6 COOLEY ADDITION 1/3 INTEREST Legal: Loge rtd Selected Features airpo) rt firedopt parks_ parks twprnq Railroads Townships Sections Parcels L.,. MO. -C NJay Township City Lines railroad dim roe ddim watemame_ parceldlm roadname_ Aerial Photos Black Hawk Co. ap cr aged v.'eh tkcctkiS L t:opyigM �CL1 J32,2k'11 [SR11ne. Map Disclaimer: This map does not represent a survey. No liability is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, the Black Hawk County Assessor or their employees. This map is compiled from official records, including plats, surveys, recorded deeds, and contracts, and only contains information required for local government purposes. See the recorded documents for more 5 ora detailed legal information. Black Hawk County, Iowa 316 East 5th Street Waterloo, Iowa 50703-4774 Phone: (319) 833-3002 Fax: (319) 833-3070 E mail: auditor�tt co.kin r -1 -hawk is i . http://www2.co.black-hawk.ia.us/servlet/com.esri. esrimap.Esrimap?ServiceName=bhov&... 5/28/2014 LEGAL DESCRIPTION: COOLEY ADDITION, ONE-THIRD INTEREST OF SOUTHEAST 60 FEET LOT 6, BLOCK 63, CITY OF WATERLOO, BLACK HAWK COUNTY, STATE OF IOWA. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703 (319) 291-4323. RESOLUTION NO. 2014-638 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE SALE AND CONVEYANCE OF CITY OWNED INTEREST IN PROPERTY, PARCEL ID 8913-24-312-017 TO RAYMOND HAYES, FOR $4,000.00, PLUS COSTS, AS AUGUST 11, 2014, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 11th day of August, 2014, for the purpose of considering and acting upon a request to sell and convey City owned interest in property, Parcel ID 8913-24-312-017, to Raymond Hayes, and legally described as follows: Cooley Addition, one-third interest of Southeast 60 feet Lot 6, Block 63, City of Waterloo, Black Hawk County, State of Iowa; for $4,000.00, plus costs. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 28th day of July, 2014. Ernest G Clark, Mayor ATTEST: uzy Sch res, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 23, 2014 Dept. Head Signature: Michael Wilson # of Attachments: 1 SUBJECT: Approval of recommendation of award and contract to P&K Midwest, of Waterloo, Iowa in the amount of $88,820 for Utility Vehicle with Snow Blower and Broom for Waterloo Regional Airport. Submitted by: Michael Wilson, Airport Director Recommended City Council Action: Approval of recommendation of award and contract to P&K Midwest, of Waterloo, Iowa in the amount of $88,820 for Utility Vehicle with Snow Blower and Broom for Waterloo Regional Airport. Summary Statement Expenditure Required: $88,820 Source of Funds: $79,938 (90%) FAA Grant / $8,882 (10%) Passenger Facility Charge. Policy Issue Alternative Background Information: This request is to award contract to P&K Midwest for acquisition of a Utility Vehicle with Snow Blower and Broom. P&K Midwest was the only bidder for this project. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-639 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF BID TO P & K MIDWEST OF WATERLOO, IOWA, IN CONJUNCTION WITH THE PURCHASE OF SNOW REMOVAL EQUIPMENT FOR THE WATERLOO REGIONAL AIRPORT - UTILITY VEHICLE WITH SNOW BLOWER AND BROOM, IN THE AMOUNT OF $88,820.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of P & K Midwest of Waterloo, Iowa, in the amount of $88,820.00, in conjunction with the Purchase of Snow Removal Equipment for the Waterloo Regional Airport - Utility Vehicle with Snow Blower and Broom described in the specifications heretofore adopted by this Council for said purchase with Resolution No. 2014-574A, after public hearing on July 14, 2014 on published notice required by law, be and is hereby accepted. PASSED AND ADOPTED this 28th day of July, 2014. ‘e-, Ernest G. Clark, Mayor ATTEST: Suzy Sc ares, CMC City Cl rk CITY OF WA I ERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 23, 2014 Dept. Head Signature: Michael Wilson # of Attachments: 1 SUBJECT: Approval of recommendation of award and contract to Dan Deery Motor Co., of Waterloo, Iowa in the amount of $39,698 for Pick -Up Truck with Plow for Waterloo Regional Airport. Submitted by: Michael Wilson, Airport Director Recommended City Council Action: Approval of recommendation of award and contract to Dan Deery Motor Co., of Waterloo, Iowa in the amount of $39,698 for Pick -Up Truck with Plow for Waterloo Regional Airport. Summary Statement Expenditure Required: $39,698 Source of Funds: $35,728 (90%) FAA Grant / $3,970 (10%) Passenger Facility Charge, Policy Issue Alternative Background Information: This request is to award contract to Dan Deery Motor Co for acquisition of a Pick -Up Truck with Plow. Dan Deery Motor Co. was the only bidder for this project. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-640 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF BID TO DAN DEERY MOTOR CO. OF WATERLOO, IOWA, IN CONJUNCTION WITH THE PURCHASE OF SNOW REMOVAL EQUIPMENT FOR THE WATERLOO REGIONAL AIRPORT - PICK-UP TRUCK WITH PLOW, IN THE AMOUNT OF $39,698.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Dan Deery Motor Co. of Waterloo, Iowa, in the amount of $39,698.00, in conjunction with the Purchase of Snow Removal Equipment for the Waterloo Regional Airport - Pick- up Truck with Plow described in the specifications heretofore adopted by this Council for said purchase with Resolution No. 2014-576A, after public hearing on July 14, 2014 on published notice required by law, be and is hereby accepted. PASSED AND ADOPTED this 28th day. f July, 2014. ATTEST: Suzy Sch es, CMC City Cle k Ernest G. lark, Mayor CITY OF WA'I'ERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 23, 2014 Dept. Head Signature: Michael Wilson # of Attachments: 1 SUBJECT: Approval of recommendation of award and contract to Murphy Tractor & Equipment Co, Inc., of Waterloo, Iowa in the amount of $243,494 for Front End Loader for Waterloo Regional Airport. Submitted by: Michael Wilson, Airport Director Recommended City Council Action: Approval of recommendation of award and contract to Murphy Tractor & Equipment Co, Inc., of Waterloo, Iowa in the amount of $243,494 for Front End Loader for Waterloo Regional Airport. Summary Statement Expenditure Required: $243,494 Source of Funds: $219,145 (90%) FAA Grant / $24,349 (10%) Passenger Facility Charge. Policy Issue Alternative Background Information: This request is to award contract to Murphy Tractor & Equipment Co, Inc., for acquisition of a Front End Loader. Murphy Tractor & Equipment Co, Inc. was the low bidder for this project. Titan Machinery submitted the only other bid with a bid amount of $248,206 ($4,712 higher than Murphy). Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-641 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF BID TO MURPHY TRACTOR & EQUIPMENT CO., INC. OF WATERLOO, IOWA, IN CONJUNCTION WITH THE PURCHASE OF SNOW REMOVAL EQUIPMENT FOR THE WATERLOO REGIONAL AIRPORT - FRONT END LOADER, IN THE AMOUNT OF $243,494.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Murphy Tractor & Equipment Co., Inc. of Waterloo, Iowa, in the amount of $243,494.00, in conjunction with the Purchase of Snow Removal Equipment for the Waterloo Regional Airport - Front End Loader described in the specifications heretofore adopted by this Council for said purchase with Resolution No. 2014-578A, after public hearing on July 14, 2014 on published notice required by law, be and is hereby accepted. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: uzy Sch City Cle .L„r ee%L(2 Ernest G. Clark, Mayor CITY OF WA! FRLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 23, 2014 Dept. Head Signature: Michael Wilson # of Attachments: 1 SUBJECT: Approve Contract, Bonds, and Certificates of Insurance with Pella Roofing and Insulation, Inc., of Vinton, Iowa in the amount of $27,950.00 in conjunction with the Metal Roofing Restoration - Snow Removal Equipment Building project at Waterloo Regional Airport; and to authorize Mayor to execute said documents. Submitted by: Michael Wilson, Airport Director Recommended City Council Action: Approve Contract, Bonds, and Certificates of Insurance with Pella Roofing and Insulation, Inc., of Vinton, Iowa in the amount of $27,950.00 in conjunction with the Metal Roofing Restoration - Snow Removal Equipment Building project at Waterloo Regional Airport; and to authorize Mayor to execute said documents. Summary Statement: Expenditure Required: $27,950 Source of Funds: 100% from IDOT Vertical Infrastructure grant Policy Issue: Alternative: Background Information: The City Council approved an IDOT grant in fiscal year 2013 between City of Waterloo, through Waterloo Regional Airport, and IDOT in the amount of $103,234 for funding airport improvements, including this project. We advertised and held a public hearing on July 3, 2014. The sole bid was from Pella Roofing and Insulation. AECOM July 23, 2014 Mr. Mike Wilson Director of Aviation Waterloo Regional Airport 2790 Livingston Lane Waterloo, IA 50703 SUBJECT: Metal Roofing Restoration Snow Removal Equipment Building Waterloo Regional Airport City of Waterloo, Iowa Iowa DOT CSVI Project Contract No. 14132 AECOM ID No. 60275974 Dear Mr. Wilson: AECOM 515 323 7910 tel 500 SW 7th Street 515 244 4803 fax Suite 301 Des Moines, Iowa 50309 www.aecom.com We have reviewed the one (1) bid received on July 3, 2014, for the above-mentioned project for the Waterloo Regional Airport. This bid from Pella Roofing & Insulation, Inc. is attached and is 61.3 percent of the engineers estimate. We originally notified 13 contractors regarding this project but only one chose to submit a bid for this work. We recommend awarding the project to Pella Roofing & Insulation, Inc. of Vinton, Iowa in the amount of $27,950.00. The funding for this project is included in 2013 CSVI Grant No. 14132. If you have any questions or require additional information, please feel free to contact our office at your convenience. Yours sincerely, David B. Hughes, P.E. Enclosure: As noted cc: Mr. Doug Schindel, AECOM (w/enclosures) Ms. Michelle McEnany, IDOT L \work1project\60275974 WLO Airport Vert Int. FY 2012-2013\200_Correspondence\MW072314 SRE Roof recommendation Itr doc FORM OF BID OR PROPOSAL METAL ROOFING RESTORATION SNOW REMOVAL EQUIPMENT BUILDING AT THE WATERLOO REGIONAL AIRPORT IN THE CITY OF WATERLOO, IOWA IOWA DOT CSVI PROJECT Honorable Mayor and City Council Waterloo, Iowa Gentlemen: 1. The undersigned, being a Corporation existing under the laws of the State of , a Partnership consisting of the following partners: having familiarized (himself) (themselves) (itself) with the existing conditions on the project area affecting the cost of the work, and with all the contract documents listed in the Table of Contents and Addenda (if any), as prepared by AECOM now on file in the office of the City Clerk, City Hall, Waterloo, Iowa, hereby proposes to furnish all supervision, technical personnel, labor, materials, machinery, tools, appurtenances, equipment, and services, including utility and transportation services required to construct and complete this METAL ROOFING RESTORATION, SNOW REMOVAL EQUIPEMENT BUILDING, AT THE WATERLOO REGIONAL AIRPORT, all in accordance with the above -listed documents and for the unit prices for work in place for the following items and quantities: METAL ROOFING RESTORATION SNOW REMOVAL EQUIPMENT BUILDING BID ITEM DESCRIPTION UNIT EST. QTY. UNIT BID PRICE TOTAL BID PRICE 1 Remove and Replace Roof Deck SF 540.0 $ $ 1 -3 S r 2 _ Elastomeric Acrylic Roof Coating System LS 1.0 $ $_4, (7 0n TOTAL BID AMOUNT $ a7, 7 5-0'1 2. It is understood that the quantities set forth are approximate only and subject to variation and that the unit bid price for the work done shall govern in the actual payment to Contractor. 3. In submitting this bid, the bidder understands that the right is reserved by the City of Waterloo, Iowa, to reject any or all bids. If written notice of the acceptance of this bid is mailed, telegraphed, or delivered to the undersigned within thirty (30) days after the opening thereof, or at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form and furnish the required bond and certificate of the insurance within ten (10) days after the agreement is presented to him for signature, and start work within ten (10) days after "Notice to Proceed" is issued. / y 4. Secynty in them of l_ LIP I / `<.,,',t; .,,k ���'hF l !(u�(f Al Wisi` st (i9 � r, (4(4100037S($ i 7 7 - Dr o , ) in the form of ;;;( , ,�f ' , is subniitted herewith in accordance with the INSTRUCTIONS TO BIDDERS. 5. Attached hereto is a Non -Collusion Affidavit of Prime Contractor. FORM OF BID AECOM 60275974 SRE BUILDING ROOFING RESTORATION Page 1 of 2 6. Attached hereto is a Targeted Small Business Pre -Bid Contact Information. 7. The bidder is prepared to submit a financial and experience statement upon request. 8. The Prime Contractor and Subcontractor(s), which have performed an aggregate of $10,000.00 in work for the City in the current calendar year, are prepared to submit an AAP or Update and an EOC, within ten (10) days of notification that the bid submitted is lowest and acceptable. 9. The bidder has received the following Addendum or Addenda: Addendum No. C Date ':,7(.c11' j 7' r / 10. The bidder shall list the MBE/WBE subcontractor(s), amount of subcontracts and bid items on the City of Waterloo Minority and/or Women Business Pre-bid Contact Information Form submitted with this Form of Bid or Proposal. The apparent low Bidder shall submit a list of all other Subcontractor(s) to be used on this Project to the City of Waterloo by 5:00 p.m. the business day following the day Bids on this Project are due along with the Non -Collusion Affidavits of All Subcontractor(s). The Contractor shall submit information on subcontractors on "SUBCONTRACTOR REQUEST AND APPROVAL" Form to be provided by City prior to approval of contract. The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer cannot be changed except for the following reasons: 1) The City of Waterloo does not approve the subcontractors. 2) The subcontractors submit in writing that they cannot fulfill their subcontracts. 11. The bidder has filled in all blanks on this proposal. Those blanks not applicable are marked "none" or "NA". 12. The bidder has attached all applicable forms. 13. The Owner reserves the right to select alternates, delete line items, and/or to reduce quantities prior to the award of a contract due to budgetary limitations. 11-7 Q=>, I i A cx. I li-t,;' q \I ;0 4 LI --til( r 30 1 (Name of Bidder) `. late) BY: ! d Cc ..... Title 1 d e i? Official Address: (Including Zip Code): 6E7 -i �i/ v( y , () / I.R.S. No. 020 / / 2! ,3 / ! FORM OF BID AECOM 60275974 SRE BUILDING ROOFING RESTORATION Page 2 of 2 u I— N'^ Y/ 2 J i <0 I— J W J 0 0 cc m Qw • 2 ITu Bc Carryldeu By All Biddma Pc Pia Currant CpWact Prwiaronr PP T 58s qu�e us.din mc bid /Isassumed Wail lhemrmlisted will be DUO fATION USED IN BID YES) AMT PROPOSED NO TO BE SUBCONTRACTED \\ y ! GAocm w; o'--.....--,,,,,,,, ri NS' ^ \tea"t\L (�_ :7"--...., s w. y ..,,, -moi n v' �rc ' `� J \—Z �' AJ v r^ SUBCOriTRACTUR ),jckt-to t ytconic 11-1 f1r C 4-151e 49f�{T�+ caNS ru.c'�: tz.. dic'g TSB PRE-BID CONTACT INFORMATIONTION SRE BUILDING ROOFING RESTORATION' AECOM 60275974 Page 1 of 1 r °`o m U c m J L co V Y CO C C 0 Q 03 E a) U c.) ,-` L = aOfl aW UX Ui a) E 2 c Y a) cn -55 co V7 C j7 — T co y ct m U Q °w Wv a) O .. —L� ) o Lo ' n LU °' C m 0 6i y O .L. >, 7 O0 E- U N 2 .2 Q 0 w > c c U 'O L O p '3 U c -- f4 a.0 O C6 N G L0 0 0c m co 3o CO y '0 E U ca °)W F ? 4? m > > O u,-4) a. C) 2 ii V� � a) cn LL Y d 4 z� D --' 17 cn o0 o c LU O. S -0 mc _C aO Lu 4'U pJ m�- � .m _H oa ) a 20 w mi oEES Ea, Z� (� c LL o sdoc it NN o1— W z U = Z fp !1 WZ •• ° cv 0 p° cZNQa 72w_ a)nWo -y u OWL �� >p 1:10(3O p O �' ,_ ea C -tri a)E � mcfl T� o 6(4 Y . O CL ca W w0 �' o--0 O ca > > 0 a) 3.2- LLw CO c cl y E p cn cm. Z m '° 7 c -� c W 3 u_ cm2 o N a0.E m ° Ow ) e c 73 y p y 5 W m 7 c6 Q c N J 2 O- O N E 7 U Z V 5 s a) ' U ca U H 2' 2 0 vt0 (° a m u c.. )J Prime Contractor Na - 0 Eoca >S 7E °E ma o p L.. r � o '7,w ca 6 3r W a) a) CC O J M I— m w L Ua N Ca. U p .0 W > A CO 8 4 ' 10 L rt �Cao o � o HC.c Z 2 a CN -2 cn V 3 U) �°) °) o v :? 3 CO rn o O °�$ m co . o m -E m I— 0 v o a) 1' v) LLC U c UWP `) T� = ca m m 4 CO O 'j o a7 r c H> Cl) 0 L C c.° W ZO m m C E.. E T C m j E co 0 o N L `y Z 3 U ci) >p,U >- E'' v . 4) 0 (Form CCO-4) Rev. 06-20-02 pt,) V l! t og 1978 e2 Insu ation V nlimitechnc * Roofing * Waterproofing * Tuck pointing * Painting * Spray Polyurethane Foam To Whom It May Concern, I spoke with Perry Goodman about the MBE/WBE on this specific project. The Metal Roof Restoration System (MRRS) you have specified is a specialty type of work and only calls for a three man crew to do the work in a matter of a few days. I tried to contact some of the TSB contacts and most of them do not do this kind of work. Because the project is small and will only take three guys to complete in about 4 days, and I did not get any response with the TSB, I did not further try to contact the MBE/WBE. If you have any further questions, please feel free to contact me. Sincerely, 61 Lonnie Carolan President Pella Roofing & Insulation, Inc. Pella, IA 50219 P.O. Box 548 Vinton, IA 52349 Toll Free (866) 699-3967 Phone (319) 223-5148 Fax (319) - 223-7559 www. pellaroofing. corn Mayor ERNEST G. CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 PATRICK MORRISSEY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVEN SCHMITT At -Large SALES TAX EXEMPTION AECOM 60275974 CITY OF WATERLOO, IOWA WATERLOO ENGINEERING DEPARTMENT 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4312 Fax (319) 291-4262 ERIC THORSON, P.E. • City Engineer INFORMATION NEEDED FOR IOWA CONSTRUCTION SALES TAX EXEMPTION CERTIFICATE CONTRACTOR NAME: ADDRESS: u {O( a 7-1 (Check One) PRIME: FEDERAL ID#: .7( SUBCONTRACTOR: o2 -G -/(7,,Z/ 3( Mehlp 'l�rQ( e5 /4 LICA[((( PROJECT NAME: `�+1O i'omcic'Q do PROJECT CONTRACT NO.: Pf ccoi o -759 7 DESCRIPTION OF WORK: ❑ Brickwork ❑ Carpentry ❑ Concrete ❑ Drywall -Plaster -Insulation O Electrical O Excavation/Grading ❑ Flooring O Heavy Construction 0 Landscaping O Painting O Paving O Plumbing Roofing -Siding -Sheet Metal O Windows O Wrecking -Demolition O Other (Please Specify) O Heating -Ventilating -Air Cond. 0 WERE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer SRE Building Roofing Restoration STE•1 of 1 NON -COLLUSION AFFIDAVIT OF PRIME BIDDER State of Tv t-,19 County of 1 -- -1 7Cl1,1 K ; L (G (Ci )ss being first duly sworn, deposes and says that: 1. He is (Owner, Partner, Officer, Representative, or Agent) of Pit icr /a< Plat..5 , the Bidder that has submitted the attached Bid; 2. He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; 3. Such Bid is genuine and is not a collusive or sham Bid; 4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the Proposed Contract; and 5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in intere t, including this affiant. 2014. (Signe Pue Title S Subscribed and sworn to before me this I --day of My commission expires NON -COLLUSION AFFIDAVITS AECOM 60275974 JOIN //MDT NOTORIAL Commission Number 707077 My Comm'.s. • ' Ties_ //— 2 7— "7o / s! aviy SRE Building Roofing Restoration' NCA -1 of 2 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-642 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT TO PELLA ROOFING AND INSULATION, INC. OF VINTON, IOWA, IN CONJUNCTION WITH METAL ROOFING RESTORATION ON THE SNOW REMOVAL EQUIPMENT BUILDING AT THE WATERLOO REGIONAL AIRPORT, IN THE AMOUNT OF $27,950.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract with Pella Roofing and Insulation, Inc. of Vinton, Iowa, in the amount of $27,950.00, in conjunction with Metal Roofing Restoration on the Snow Removal Equipment Building at the Waterloo Regional Airport, described in the plans and specifications heretofore adopted by this Council for said project with Resolution No. 2014-562A after public hearing on July 7, 2014 on published notice required by law, be and is hereby awarded, the same being the apparent lowest bid for said project. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for the said improvements, said contract not to be binding on the City until approved by this Council. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: Suzy Sc ares, CMC City Clerk d'a,,g est G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 23, 2014 Dept. Head Signature: Michael Wilson # of Attachments: 1 SUBJECT: Approve Contract, Bonds, and Certificates of Insurance with Modern Builders, Inc., Janesville, Iowa in the amount of $66,350.00 in conjunction with the Replace Bi -Fold Door, Hangar #2 project at Waterloo Regional Airport; and to authorize Mayor to execute said documents. Submitted by: Michael Wilson, Airport Director Recommended City Council Action: Approve Contract, Bonds, and Certificates of Insurance with Modern Builders, Inc., Janesville, Iowa in the amount of $66,350.00 in conjunction with the Replace Bi -Fold Door, Hangar #2 project at Waterloo Regional Airport; and to authorize Mayor to execute said documents. Summary Statement: Expenditure Required: $66,350 Source of Funds: 100% from IDOT Vertical Infrastructure grant Policy Issue: Alternative: Background Information: The City Council approved an IDOT grant in fiscal year 2014 between City of Waterloo, through Waterloo Regional Airport, and IDOT in the amount of $102,785 for funding airport improvements, including this project. We advertised and held a public hearing on July 3, 2014. The sole bid was from Modern Builders, Inc., Janesville, Iowa. AECOM July 23, 2014 Mr. Mike Wilson Director of Aviation Waterloo Regional Airport 2790 Livingston Lane Waterloo, IA 50703 AECOM 515 323 7910 tel 500 SW 7th Street 515 244 4803 fax Suite 301 Des Moines, Iowa 50309 www.aecom.com SUBJECT: Replace Bi -Fold Door Hangar 2 Waterloo Regional Airport City of Waterloo, Iowa Iowa DOT CSVI Project No. 91140AL0200 Contract No. 15281 AECOM ID No. 60307648 Dear Mr. Wilson: We have reviewed the one (1) bid received on July 3, 2014, for the above-mentioned project for the Waterloo Regional Airport. This bid from Modern Builders, Inc. is attached and is 201.1 percent of the engineer's estimate. We contacted the door manufacturer and they informed us that the price of the door for this project went up significantly after our initial estimate was created. This is the reason for the large discrepancy in bid price versus the engineer's estimate. We originally notified 10 contractors regarding this project but only one chose to submit a bid for this work. We recommend awarding the project to Modern Builders, Inc. of Janesville, Iowa in the amount of $66,350.00. The funding for this project is included in 2014 CSVI Grant No. 15281. If you have any questions or require additional information, please feel free to contact our office at your convenience. Yours sincerely, David B. Hughes, P.E. Enclosure: As noted cc: Mr. Doug Schindel, AECOM (w/enclosures) Ms. Michelle McEnany, IDOT L 1work\project\60307648 WLO Airport 2014 Vert. Infrastructure \00000000\300-Communications\310 Client\MW072314 Hangar 2 Bifold Door recommendation Itr doc FORM OF BID OR PROPOSAL REPLACE BI -FOLD DOOR HANGAR 2 AT THE WATERLOO REGIONAL AIRPORT WATERLOO, IOWA IOWA DOT CSVI PROJECT PROJECT NO. 91140ALO200 CONTRACT NO. 15281 Honorable Mayor and City Council Waterloo, Iowa Gentlemen: 1. The undersigned, being a Corporation existing under the laws of the State of Iowa , a Partnership consisting of the following partners: , having familiarized (himself) (themselves) (itself) with the existing conditions on the project area affecting the cost of the work, and with all the contract documents listed in the Table of Contents and Addenda (if any), as prepared by AECOM now on file in the office of the City Clerk, City Hall, Waterloo, Iowa, hereby proposes to furnish all supervision, technical personnel, labor, materials, machinery, tools, appurtenances, equipment, and services, including utility and transportation services required to construct and complete this REPLACE BI -FOLD DOOR, HANGAR 2 AT THE WATERLOO REGIONAL AIRPORT, all in accordance with the above -listed documents for the lump sum price for work in place for: Sixty -Six Thousand Three Hundred Fifty and No/100 Dollars (words) ($ 66, 350.00 (figures) 2. In submitting this bid, the bidder understands that the right is reserved by the City of Waterloo, Iowa, to reject any or all bids. If written notice of the acceptance of this bid is mailed, telegraphed, or delivered to the undersigned within thirty (30) days after the opening thereof, or at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form and furnish the required bond and certificate of the insurance within ten (10) days after the agreement is presented to him for signature, and start work within ten (10) days after "Notice to Proceed" is issued. 3. Security in the sum of Five Percent of Bid Dollars ($ 5% ) in the form of bid bond , is submitted herewith in accordance with the INSTRUCTIONS TO BIDDERS. 4. Attached hereto is a Non -Collusion Affidavit of Prime Contractor. 5. Attached hereto is a Targeted Small Business Pre -Bid Contact Information. 6. The bidder is prepared to submit a financial and experience statement upon request. 7. The Prime Contractor and Subcontractor(s), which have performed an aggregate of $10,000.00 in work for the City in the current calendar year, are prepared to submit an AAP or Update and an EOC, within ten (10) days of notification that the bid submitted is lowest and acceptable. FORM OF BID REPLACE BI -FOLD DOOR Page 1 of 2 0 ƒ 2 co c 5\ 2Z <'t \\ E kk a. D ) §L �rt a 6 re jn re— E2 �§ E 20 \§ k0{ �c m<f 'w j wz 2= %S Inw w§ 2> m ■ r§ ■� CV_ co 2 a c / 1-1 k\ e ƒ. a. / : ]a` ��w {\ 2•ƒ iii re f_ §/ }/i 0. / k)% k \ gal .t/ }f2 zc (1. V2 �§ƒ 0cn <EG 2�§ M2 ( kk� -�/ c g© w� t �gk ƒ/] w & / ƒ 2 @ tkt % IflhlililL /\` 0 / co 2 E % \ t Q \ \ a) $ kk /- 2E /cn ¥k E$ }5 %2 I& To / c If ck co ) b/ §q §A /f .0 � / §} 0o § \k tf % _i Quotes Received Quotation Used in Bid Dollar Amount Proposed to be Subcontracted § >,- Dates Contacted o § o . . Dates Contacted MBE/WBE Subcontractors (Form CCO-4) Rev. 06-20-02 \ 2 REPLACE B -FOLD DOOR Mayor ERNEST G. CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 CITY OF WATERLOO, IOWA WATERLOO ENGINEERING DEPARTMENT 715 Mulberry St. • Waterloo, IA 50703 (319) 291-4312 Fax (319) 291-4262 ERIC THORSON, P.E. ' City Engineer INFORMATION NEEDED FOR IOWA CONSTRUCTION SALES TAX EXEMPTION CERTIFICATE CONTRACTOR NAME: Modern Builders, Inc. ADDRESS: 202 Main Street, PO Box 418 Janesville, IA 50647 PATRICK (Check One) PRIME: X SUBCONTRACTOR: MORRISSEY Ward 3 QUENTIN HART Ward 4 FEDERAL ID#: 42-0928952 RON PROJECT NAME: Replace Bi -Fold Door Hangar 2 WELPER Ward 5 TOM LIND At -Large STEVEN SCHMITT At -Large SAI FS TAX FXFMPTIfN PROJECT CONTRACT NO.: 15281 DESCRIPTION OF WORK: ❑ Brickwork ❑ Landscaping ❑ Carpentry ❑ Painting ❑ Concrete ❑ Paving ❑ Drywall -Plaster -Insulation ❑ Plumbing ❑ Electrical % Roofing -Siding -Sheet Metal ❑ Excavation/Grading ❑ Windows ❑ Flooring ❑ Wrecking -Demolition ❑ Heavy Construction Other (Please Specify) ❑ Heating -Ventilating -Air Cond. ❑ r(,1/. (14/I WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer RFPI ACF RI-FC)I f) f)C)OR STF-1 of 1 NON -COLLUSION AFFIDAVIT OF PRIME BIDDER State of Iowa County of Bremer Rick Stensland ) )ss ) , being first duly sworn, deposes and says that: 1 He is (Owner, Partner, Officer, Representative, or Agent) , of Modern Builders, Inc , the Bidder that has submitted the attached Bid; 2. He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; 3. Such Bid is genuine and is not a collusive or sham Bid; 4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the Proposed Contract; and 5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. (Signed) President Title Subscribed and sworn to before me this 1yr3 day of July , 2014. My commission expires NON -COLLUSION AFFIDAVITS AECOM 60307648 /all 2/ t -if itle TAMARA;. 1 ::17MMISSICN NO. 1567SE my COMMIS !O • EXPIRES REPLACE BI -FOLD DOOR NCA -1 of 2 / § 91140ALO200 TSB CONTRACT PROVISION a mum _-0 (To Be Completed By All Bidders per the Current Contract Provision) .5 o ..1= ccn u E o } ■ t . 7cr o § im £ , [ o §/ a C .0 713 .0 / 2 o -1 \ If E — o E£ ] Z. o [. 22 %- 2d `/ §2 26 " -( &'a m\ f} `% E� % .0 k k \ ! ` - P-2 k .S 2 & \) ƒ .c k\ \ \ 0 ! • / �2 ) Z7 §— %® ]0 2' /§ a$ ms w of - )� _rri _ E\ oo Q \{ of ¥ \\ {\ }k $ 22 ): {2 ® / A : 2 E ._0 -g ,: k / ... i §±E $t ® wo ft/ Li; 0/ \ zƒ =2 c0 § i k \ k 0 § 0 0 § 0 ) I - REPLACE BI -FOLD DOOR TSB -5 az 8. The bidder has received the following Addendum or Addenda: Addendum No. N/A Date 9. The bidder shall list the MBE/WBE subcontractor(s), amount of subcontracts and bid items on the City of Waterloo Minority and/or Women Business Pre-bid Contact Information Form submitted with this Form of Bid or Proposal. The apparent low Bidder shall submit a list of all other Subcontractor(s) to be used on this Project to the City of Waterloo by 5:00 p.m. the business day following the day Bids on this Project are due along with the Non -Collusion Affidavits of All Subcontractor(s). The Contractor shall submit information on subcontractors on "SUBCONTRACTOR REQUEST AND APPROVAL" Form to be provided by City prior to approval of contract. The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer cannot be changed except for the following reasons: 1) The City of Waterloo does not approve the subcontractors. 2) The subcontractors submit in writing that they cannot fulfill their subcontracts. 10. The bidder has filled in all blanks on this proposal. Those blanks not applicable are marked "none" or "NA". 11. The bidder has attached all applicable forms. 12. The Owner reserves the right to select alternates, delete line items, and/or to reduce quantities prior to the award of a contract due to budgetary limitations. Modern Builders, Inc. June 3, 2014 (Name of Bidder) (Date) BY: `2 '—f - Title President Rick Stensland Official Address: (Including Zip Code): 207 Main StrPat, Pn Pnx 41R, Janesville. TA 50647 I.R.S. No. 42-0928952 FORM OF BID AF(.nM Rn.'3n7RAA REPLACE BI -FOLD DOOR Page 2 of 2 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-643 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT TO MODERN BUILDERS, INC. OF JANESVILLE, IOWA, IN CONJUNCTION WITH REPLACEMENT OF THE BI -FOLD DOOR ON HANGAR #2 AT THE WATERLOO REGIONAL AIRPORT, IN THE AMOUNT OF $66,350.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract with Modern Builders, Inc. of Janesville, Iowa, in the amount of $66,350.00, in conjunction with Replacement of the Bi -Fold Door on Hangar #2 at the Waterloo Regional Airport, described in the plans and specifications heretofore adopted by this Council for said project with Resolution No. 2014-564A after public hearing on July 7, 2014 on published notice required by law, be and is hereby awarded, the same being the apparent lowest bid for said project. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for the said improvements, said contract not to be binding on the City until approved by this Council. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: Suzy ScIl res, CMC City Clerk Zgo, Ernest G. Clark, Mayor CITY OF WA1'hRLOO Council Communication City Council Meeting: Tuly 28, 2014 Prepared: July 14, 2014 Dept. Head Signature: # of Attachments: 1 SUBJECT: Waste Water Treatment Plant and Public Works SWPPP Approval Submitted by: Phil Schuppert Recommended City Council Action: Approve Stormwater Pollution Prevention Plan development agreement for Waste Water Treatment Plant and Public Works Campus facilities and authorize Mayor to sign owner's certification. Summary Statement: The IDNR permit the city maintains for its storm sewer system requires the implementation of a pollution prevention and good housekeeping program for city owned facilities. As part of this program, pollution prevention plans are to be developed for these facilities which detail spill response and prevention practices which will be employed to prevent stormwater contamination. Expenditure Required: $6,800 Source of Funds: Stormwater fee Policy Issue: Stormwater Alternative: N/A Background Information: The attached proposal was developed by Brad Roeth of Watersmith Engineering. These plans will be used as a reference in developing plans for other city facilities. WATERS. �I ENGINEERING 808 Wilson Ave SW Cedar Rapids, IA 52404 319.540.8031 Mr. Phil Schuppert City of Waterloo 715 Mulberry Street Waterloo, IA 50703 July 11, 2014 Subject: Proposal for Engineering Services Storm Water Pollution Prevention Plans Dear Mr. Schuppert: This letter is a proposal for engineering services between Watersmith Engineering and City of Waterloo for preparation of two site Storm Water Pollution Prevention Plans (SWPPP). The plans will cover the Easton Avenue Waste Water Treatment Plan and the Glenwood Avenue Public Works Facility. The project is required to meet the City's National Pollutant Discharge Elimination System (NPDES) permit requirements. The following describes the scope of services that will be provided under this agreement: • Review information and data provided by City of Waterloo. • Perform site assessments and staff interviews to gather information required to complete the SWPPP. • Prepare SWPPP narrative that meets the requirements of Department of Natural Resources (DNR) NPDES General Permit No. 1. • Prepare a SWPPP site map for each facility meeting the requirements of DNR NPDES General Permit No. 1 Summary Guidance Document, including stormwater intakes and tributary or "spill zone" areas. • Provide PDF, Excel, and/or Word forms to be completed by City staff to maintain compliance, such as site inspection forms, material inventory sheets, and/or spill reporting documents. Forms will be based wherever possible on existing guide documents provided by DNR or the Environmental Protection Agency (EPA). • Provide recommendations for additional best management practices or controls, which may be needed for adequate pollution prevention and control. • Provide guidance as to additional regulatory requirements from RCRA or SPCC coverage that apply to storm water discharge. This item does not include preparation of a RCRA hazardous waste plan or SPCC facility response plan. ENGINEERING • Provide up to three hard copies of the SWPPP in 3 -ring binder format to facilitiate on- going updates of the SWPPP. Provide 1 PDF file and native (Microsoft Word) files for future updates. • Provide text of public notices to be published by City in local newspapers. • Conduct review meeting at end of project to review the plan and describe on-going maintenance and monitoring requirements. The following items are the responsibility of City of Waterloo: • Provide paper, PDF, or CAD versions of WWTP and Public Works site plans, if available. Identify known storm sewer intakes, pipes, and outfall locations. • Provide list of SARA Title III chemicals that are stored on-site at each location, including storage location and areas where chemicals are handled, transferred, and applied. • Provide list of chemical spills and leaks that have occurred at either site within the past three years. • Publish public notices required for NPDES in local newspapers and provide proof -of - publication. • Pay DNR application fee, City signatures on application, and submit application to DNR. • Provide employee training and on-going site inspections required by the SWPPP. The following are additional services that can be provided by Watersmith Engineering if selected for additional compensation: • Development, design and permitting of recommended best management practices or controls. • Sampling, testing, and inspections required for NPDES permit monitoring. • Preparation of SWPPP related to City-wide operation and maintenance of streets and sewers. • Training of City staff beyond final review meeting at end of project, described above. The proposed engineering services will be provided according to the following schedule, based on receiving a signed agreement: • Conduct site visit and interviews: within 4 weeks of signed agreement and receipt of available background information from City. • Submit draft SWPPP and site maps to City for review: within 6 weeks of final site visit and interviews. • Submit final SWPPP and site maps to City: within 2 weeks of resolution of City comments. • Conduct final meetings with City staff: within 3 weeks of final submission, or as dictated by City staff availability. Page 2 of 3 ENGINEERING The proposed engineering services will be provided in consideration of the following proposed fee: Lump Sum Fee $6,800.00 Watersmith Engineering will submit monthly invoices based on percent completed during the previous month. Payment of invoices is due within 30 days. Sincerely, Bradley W. Roeth P.E. Owner/Senior Engineer Watersmith Engineering Mayor Date City Clerk Date Page 3 of 3 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-644 RESOLUTION APPROVING ENGINEERING SERVICES AGREEMENT WITH WATERSMITH ENGINEERING OF CEDAR RAPIDS, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Engineering Services Agreement dated July 28, 2014, in an amount not to exceed $6,800.00, for the preparation of Storm Water Pollution Prevention Plans (SWPPP) to cover the Easton Avenue Waste Water Treatment Plan and the Glenwood Avenue Public Works Facility to meet the City's National Pollutant Discharge Elimination System (NPDES) permit requirements, by and between Watersmith Engineering of Cedar Rapids, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: Suzy Sch res, CMC CMC City Cle k est G. Clar , Mayor aUON V/N V/N V/N :uopuuuoiui puno12)loeg ani;Euxa3W anssi Aoilod spuna jo ao znos pai nbag aznlIpuadxg •envoi `oojzalem Jo "ow `samoossy ag ssa}i Aq pauimgns se `envoi `oojzalern `i 101 IV'Ida2I SIARiv i axivrifialkikas utnzas suejd uoijonzlsuoo Jamas Xi iues auk axe qmmazaq pautuzsuei luauiaaris kreuiums 2TNQ ail aoueidaoae pue ma!Aaz am 1oafgns aq suejd uogonzlsuoo pagoeue am Jo aoueldaooe jeug auk Tem pue `saamosa21 jeznTeN jo luauiazedaa arl-0.j1im (00 AoN) 6Z uzz0J JNQ luauzaa t y luauwai j paijoene am u2Is pazuoq ne aq zoicej, alp Temp papuauzuzooaz osje •jiouno3'T0 am iq panozdde aq suejd uoponz1suoo asam papuauzuzooaz am `spzepueis ajgeidaooe paw 131 zeadde iar asneoag •spzepums uopeogioads pue uoponzusuoo 2uTpze2az aogjo st.l Aci pamainaz uaaq aneq sueid uogonz}suoo asagi :uoi y jiounop AID papuauivaooag 133u4u3 40 3ue1sissy '•3•d `zzuarr siuuar :Aq pallnugnS SaDTh 1OSIII 'IYWIf1.LVIsi 3O Ecam LUVdHQ a J3.10,1 (00 AOI) 6Z IARIOI }NG INIIAI3a2IOV IN ALLVaILL IOVM S pue 1101.LV Idf2I SIARIV3 Q 'I2I�L�IL1If1S 9NIA2IHS llamas AIIVIINVS 2IO3 SNIYId MOIIDfDIISNOD .LJdlgflS -------- :ssuauzijoezijy io # zaaul2ug `uoszo 3I1H :azmeuais peaH Ida(' bIOZ `�Z klnf :pa.rdazg ibIOZ `8Z Ainf p unoo A30 uop8oiuniumo3 pz unoo 0012I1LvA130 MID Iowa Depai liuent of Natural Resources Wastewater Section Construction Permit Application SEWAGE TREATMENT AGREEMENT INSTRUCTIONS This agreement must be executed for all projects where construction and sewage treatment will be provided by different parties; i.e., a private subdivision connecting to a municipal system. This agreement must be executed by the parties who are owners at the time the permit is issued, regardless of whether title to the proposed construction project will be transferred after completion of the project. This agreement is not necessary when a contract for sewage treatment already exists; i.e., service contracts between municipalities. However, the Department of Natural Resources must be informed in writing that the contractual agreement does exist. APPLICANT ENGINEER OWNER Iowa Development Enterprises, L.L.C. FIRM Eschliman Engineering, Inc. ADDRESS 2909 Mills Lane, Waterloo, Iowa 50702 ADDRESS 1132 Country Club Drive, Boone, Iowa 50036 REPRESENTATIVE Jason Guthrie TELEPHONE 319-961-0389 PROJECT OFFICER Dale R. Eschliman, P.E. & L.S. TELEPHONE 515-432-7323 PROJECT IDENTIFICATION Summerland Farms Replat Lot 1 OWNER AND SYSTEM RECEIVING WASTES City of Waterloo, Iowa: Waterloo W. P. C. F., Iowa No. 079001, Federal No. 0042650 CERTIFICATE I am the authorized representative of the owner identified above and state that the proposed sanitary sewerage facilities shall be constructed in accordance with the plans and specifications and all wastes contributed by this project shall be discharged to the treatment system identified above. I SIGNATURE Jason Guthrie: / _ - , R TITLE Owner: DATE 7- Z3 V AGREEMENT TO PROVIDE SEWAGE TREATMENT I am the authorized representative of the owner of the system identified above and state that the connection of the proposed sanitary sewerage facilities identified above is approved by the owner, and that the owner accepts responsibility for providing adequate treatment of all wastes contributed by this project, in accordance with the provisions of Chapter 455B, Code of Iowa, and the rules of the Department of Natural Resources. This agreement shall not be construed in any way to affect any local ordinances, sewer service agreements, or fee systems entered into between the parties. SIGNATURE TYPED OR PRINTED NAME Mayor "Buck" Clark TITLE Honorable Mayor: City of Waterloo, Iowa PHONE NUMBER 319-291-4301 DATE 7Zgt _/ Li DNR form 29 (Nov 00) 542-3219 IOWA DEPARTMENT OF NATURAL RESOURCES Wastewater Disposal System Construction Permit Application Fee Form CASHIER'S USE ONLY 0945-542-N P DE -CP -0570 32-3202 Owner Owner Name: Iowa Development Enterprises, L.L.C. Address: 2909 Mills Lane City, State, Zip: Waterloo, Iowa 50702 Project Identification: Summerland Farms Replat Lot 1 $100 Fee enclosed Please sign and return this form with a check or money order payable to "Iowa Department of Natural Resources". Place it and the check or money order on top of other Construction Permit Application documents. Effective beginning July 1, 2006, Applications for Construction Permits for wastewater disposal systems required by Iowa Code 4556.173 and rules in Iowa Administrative Code 567 IAC 64, must be accompanied by the fee required by Iowa Code 4558.197 and Iowa Administrative Code 567 IAC 64.16(3)"c". The fee is $100 for each application, regardless of project size and project type including sanitary sewers, pump stations, treatment units or a combination thereof. The fee shall be submitted with the certified engineering documents necessary to apply for a construction permit (plans, specifications and related application schedules A, F, and G as well as the appropriate schedules indentified on page 2 of Schedule A). The construction permitting process is initiated as planning for construction begins. Planning coordination and submittal of preliminary engineering reports or facility plans precedes submittal of technical documents necessary to constitute a construction permit application. The application fee is not necessary when submitting a planning document but must accompany construction permit application documents. A fee should accompany each permit application received on or after July 1, 2006. Failure to submit a fee with the application may delay the processing of a construction permit. If you have any questions regarding the application fee, please contact Donna Gomm at 515-2813502 or Donna.Gomm@dnr.iowa.gov Signature of Owner or Representative: Printed Name: Telephone or email contact: 3lc.: • 9/.0t - 0389 eliu, l i CS (0 VI" c. (-t s t4 . cvLAA A-50,-) u TiH6ZG 71 DEUELOPA-AE-vT p/L,ISc& ,fry -G Mail to: Iowa Department of Natural Resources Wastewater Engineering Section 502 East 9th Street Des Moines, IA 50319-0034 06/2011 cmz DNR Form 542-1245 DATE PREPARED July 18, 2014 DATE REVISED Iowa Department of Natural Resources Wastewater Section Construction Permit Application SCHEDULE B, Collection system PROJECT IDENTITY Summerland Farms Replat Lot 1 DNR USE PROJECT NO. PERMIT NO. 1. Identify proposed construction which is subject to flooding and explain what is proposed to prevent water from entering the system. If no portion is subject to flooding, state none. Segment Flooding Protection Not Subject to Flooding *2. Indicate hydraulic capacity of: 1) the nearest downstream main or interceptor, 2) the nearest downstream lift station, and 3) all downstream segments where flow restriction may occur. Indicate the source and accuracy of numerical data. Location Design capacity, MGD Peak Hourly Dry weather Flow MGD (actual) Peak Hourly Wet Weather Flow MGD (actual) Segment Segment Segment *3. Identify treatment facility, the design loadings and present raw waste loadings. Indicate source and accuracy of numerical data. Facility name and number Waterloo W.P.C.F. Facility Loading Design Average Wet Weather (actual) Peak Hourly Wet Weather (actual) MGD #BODS/day 34.8 88,000 24.53 31,500 avg. day 60+ 48,000 peak day Provide projected design loading increase, which will be added to this facility as a result of this project. Design Loading Initial Design Year ( Residential service area Acres Acres Population Persons Persons Flow (100 GPCD) GPD GPD BOD5 (0.17 #/d/cap) #/day #/day Industrial service area Acres Acres Rated flow GPD GPD BOD5 #/day #/day Other Acres Acres Rated Flow GPD GPD BOD5 #/day #/day Total BOD5 #/day #/day Total Flow GPD GPD Peak Hourly Flow GPD GPD Include a written explanation of items 2 and 3 if the sewer system and/or treatment facility are overloaded. DNR form 28B (Nov 00) 542-3095 DATE PREPARED July 18, 2014 DATE REVISED Iowa Department of Natural Resources Wastewater Section Construction Permit Application SCHEDULE C, Lateral Sewer Extension PROJECT IDENTITY Summerland Farms Replat Lot 1 Part of SE 1/4, Section 13, T88N, R13W City of Waterloo, Black Hawk County, State of Iowa. DNR USE PROJECT NO. PERMIT NO. 1. Design Basis Initial Design Year ( ) Residential service area Zero (00) Acres 1.690 Acres Population Zero (00) Persons 48.0 Persons Flow (100 GPCD) Zero (00) GPD GPD BOD5 (0.17 #/d/cap) #/day #/day Industrial service area Zero (00) Acres Acres Rated Flow Zero (00) GPD GPD BOD5 #/day #/day Other Zero (00) Acres Acres Rated Flow Zero (00) GPD GPD BOD5 #/day #/day Total BOD5 #/day #/day Total Flow GPD GPD Peak Hourly Flow GPD GPD 2. Pipe Diameter 8 Inch 10 Inch 12 Inch Material Joint Minimum Slope % % % Maximum Manhole Space ft. ft. ft. Total Sewer Length ft.. ft. ft. Maximum Cover ft. ft. ft. Minimum Cover ft. ft. ft. 3. Construction specifications (indicate ASTM No. or other standard included in the specifications). A brief description is required in each part. A. Bedding class B. Pipe laying C. Compaction D. Manhole E. Specified maximum Infiltration/exfiltration rate GPDPMPI F. Infiltration/exfiltration test procedures G. Alignment & grade test procedures (1) During construction: Stake & batter board Laser (2) After construction: Lamping Other H. Deflection test procedures 4. Are detailed manhole drawings included: Yes ❑ No ❑ Typical frame and cover assembly Are manhole covers nonvented: Yes ❑ No ❑ Manhole diameter in. Manhole opening diameter in. Material 5. Minimum sewer & water main separation: Horizontal Are specifications included? ft. Vertical in. 6. Stream, road, or railroad crossing protection Are specifications included? DNR form 28C (Nov 00) 542-3096 CITY OF WATERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 23, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2013 BYRNES PARK DRAINAGE IMPROVEMENTS - PHASE III CHANGE ORDER NO. 2 - $9,655.20 INCREASE K. CUNNINGHAM CONSTRUCTION COMPANY, INC. CON 1 RACT NO. 850 Submitted by: .Laurie Knutson, PE, Associate Engineer Recommended City Council Action: Staff has reviewed this Change Order and recommends that the Mayor be authorized to sign it on behalf of the City. Please execute all three (3) copies and return two (2) to our office for further processing. Summary Statement Transmitted herewith is Change Order No. 2 in the increased amount of $9,655.20. This is the accumulated amount of adjustments from field changes on plan quantity bid items that were determined necessary during the construction of the project. Expenditure Required Source of Funds Policy Issue Alternative Background Information: Black Hawk County Gaming Grant and Leisure Service GO Bonds N/A None CITY OF WA'T'ERLOO Council Communication City Council Meeting: 'July 28, 2014 Prepared: July 23, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2013 BYRNES PARK DRAINAGE IMPROVEMENTS - PHASE III CHANGE ORDER NO. 2 - $9,655.20 INCREASE K. CUNNINGHAM CONS'IRUCTION COMPANY, INC. CONTRACT NO. 850 Submitted by: -Jamie Knutson, PE, Associate Engineer Recommended City Council Action: Staff has reviewed this Change Order and recommends that the Mayor be authorized to sign it on behalf of the City. Please execute all three (3) copies and return two (2) to our office for further processing. Summary Statement Transmitted herewith is Change Order No. 2 in the increased amount of $9,655.20. This is the accumulated amount of adjustments from field changes on plan quantity bid items that were determined necessary during the construction of the project. Expenditure Required Source of Funds Policy Issue Alternative Background Information: Black Hawk County Gaming Grant and Leisure Service GO Bonds N/A None CITY OF WATERLOO, IOWA FiNAL WORK ORDER — CHANGE ORDER NO. 2 PROJECT: F.Y. 2013 BYRNES PARK DRAINAGE IMPROVEMENTS — PHASE III CONTRACT NO. 850 Date Prepared: Auqusi22, 2013 AMOUNT: $9,655.20 INCREASE TO: K. CUNNINGHAM CONSTRUCTION, COMPANY, INC. Contractor You are hereby ordered to make the following changes from the plans and specifications or perform the following extra work on your contract dated July 21, 2014. A. Description of change to be made or extra work to be done: Adjust original construction and change order quantities to actual construction quantities. B. Reason for ordering change or extra work: As -built quantities varied for some bid and change order items C. Settlement for cost of work to be made as follows: Compensation already made to contractor through bid and change order items. See attached summary. BY: Mayor ATTEST: City Clerk TOTAL INCREASE $99655.20 K. CUNNINGHAM CONSTRUCTION CO., INC. Date CONTRACTOR Change Order No. 2 Date BY:. -� TITLE: Date APPROVED: City Engineer ci/ 2/1 ; Date Contract No. 850 Sheet 1 of 1 E.Y. 2013 BYRNES PARK DRAINAGE IMPROVEMENTS - PHASE III CONTRACT NO. 850 FINAL QUANTITIES ADJUSTMENT I DRAINAGE WAY Division I INCREASE/ DIVISION BIDITEM ITEM - DESCRIPTION UNITS ORIGINAL QUANTITY FINAL QUANTITY QUANTITY DIFFERENCE CUNNINGHAM UNIT PRICE CUNNINGHAM UNIT PRICE EXT. DECREASE CHANGE ORDER #1 .^ $ 245,923.91 1.0 0.0 $ 6,000.00 $ 6,000.00 $ 9,655.20 d Pedestrian Bridge EA 1.0 1 2 Remove W, ClClass 10 S CY 2,219.4 2,755.8 536.4 $ 18.00 $ 49,604.40 $ CY 692.2 692.2 - 0.0 $ 40.00 $ 27,688.00 $ - 3 Subbase, 6" 3,553.7 0.0 $ 32.50 $ 115,495.25 $ 4 PCC Pavement, 6" w/ Integral Curb SY 3,553.7 144.0 144.0 0.0 $ 17.50 $ 2,520.00 $ "ED" LF 5 6 Joint EA 2.0 2.0 0.0 $ 2,500.00 $ 5,000.00 $ Cunette Cutoff Wall 1.19 1.2 0.0 $ 4,245.00 $ 5,051.55 $ ACRE 7 8 Seeding ACRE 1.19 1.2 0.0 $ 830.00 $ 987.70 $ - FertilizingErosion SY 4,680.1 4,680.1 0.0 $ 1.70 $ 7,956.17 $ - 9 Rolled Control Product 1,066.4 1,066.4 0.0 $ 8.60 $ 9,171.04 $ - Matting SY 10 11 Turf Reinforcement LS 1.0 1.0 0.0 $ 6,000.00 $ 6,000.00 $ SWPPP Maintenance LS 1.0 1.0 0.0 $ 3,800.00 $ 3,800.00 $ 12 Traffic Control LS 1.0 1.0 , 0.0 $ 5,855.00 $ 5,855.00 $ 13 Construction Staking 3.0 3.0 0.0 $ 2,750.00 $ 8,250.00 $ Golf Cart Bridge EA 1001 Remove/Reset Pedestrian Bridge EA 1.0 1.0 0.0 $ 2,200.00 $ 2,200.00 $ 1002 Remove/Reset DIVISION PATH II - CART UNITS ORIGINAL QUANTITY FINAL QUANTITY QUANTITY DIFFERENCE CUNNINGHAM UNIT PRICE CUNNINGHAM UNIT PRICE EXT. INCREASE/ DECREASE BIDITEM ITEM DESCRIPTION SF 110.0 110.0 0.0 $ 5.00 $ 550.00 $ 1 Remove PCC Pavement CY 174.2 174.2 0.0 $ 20.00 $ 3,484.00 $ 2 Excavation, Class 10 SF 11,288.0 11,288.0 0.0 $ 3.70 $ 41,765.60 $ s NPw PCC Pavement, 5" TOTAL INCREASE IN CONSTRUCTION ITEMS 9,655.20 Division I Division II PAY ESTIMATE #1 PAY ESTIMATE #2 PAY ESTIMATE #3 PAY ESTIMATE #4 RETAINAGE TOTAL PAYMENTS $ 32,844.83 Total $ 32,844.83 $ 61,463.96 $ 3,832.30 $ 65,296.26 $ 110,250.59 $ 38,240.79 $ 39,677.32 $ 12,778.94 $ 2,289.98 $ 110,250.59 $ 77,918.11 $ 15,068.92 $ 301,378.71 FINAL NEW CONTRACT AMOUNT FINAL QUANTITY SUMMARY - CHANGE ORDER #2 FINAL CONTRACT AMOUNT FINAL #850 Pay Estimates.xlsx $ 291,723.51 $ 9,655.20 $ 301,378.71 1 of 1 7/21/2014 Division I Division II Total $ 235,473.91 $ 45,799 60 $ 281,273.51 ORIGINAL CONTRACT AMOUNT $ 10,450.00 $ $ 10,450.00 CHANGE ORDER #1 .^ $ 245,923.91 $ 45,799.60 $ 291,723.51 FINAL NEW CONTRACT AMOUNT FINAL QUANTITY SUMMARY - CHANGE ORDER #2 FINAL CONTRACT AMOUNT FINAL #850 Pay Estimates.xlsx $ 291,723.51 $ 9,655.20 $ 301,378.71 1 of 1 7/21/2014 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-645 RESOLUTION APPROVING CONSTRUCTION PLANS FOR SANITARY SEWER SERVING SUMMERLAND FARMS REPLAT LOT 1 AS SUBMITTED BY KESS & ASSOCIATES, INC. OF WATERLOO, IOWA, AND SEWAGE TREATMENT AGREEMENT DNR FORM 29 (NOV 00) WITH IOWA DEPARTMENT OF NATURAL RESOURCES, AND THAT THE FINAL ACCEPTANCE OF CONSTRUCTION PLANS BE SUBJECT TO THE REVIEW AND ACCEPTANCE BY THE DNR, AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Construction Plans for sanitary sewer serving Summerland Farms Replat Lot 1 as submitted by Kess & Associates, Inc. of Waterloo, Iowa, and Sewage Treatment Agreement DNR Form 29 (NOV 00) with Iowa Department of Natural Resources and that the final acceptance of construction plans be subject to the review and acceptance by the DNR, be and the same are hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 28th day of July, 2014. rnest G. Clark, Mayor ATTEST: Suzy Sc Y res, qMC City Clerk CITY OF WA'T'ERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 22, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2013 BYRNES PARK DRAINAGE IMPROVEMENTS - PHASE III Contract No. 850 Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: It is recommended that this project be accepted. Summary Statement I report that K. CUNNINGHAM CONSTRUCTION COMPANY, INC., of Cedar Falls, Iowa, has completed the F.Y. 2013 BYRNES PARK DRAINAGE IMPROVEMENTS - PHASE III, CONTRACT NO. 850 in accordance with the plans and specifications. The total cost of the contract was $301,378.71. Transmitted also to the Clerk's Office is the Maintenance Bond that guarantees the maintenance of this improvement for a period of two (2) years. Expenditure Required Source of Funds Black Hawk County Gaming Grant and Leisure Service GO Bonds Policy Issue N/A Alternative None Background Information: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-646 RESOLUTION APPROVING THE RECOMMENDATION OF ACCEPTANCE AS TO WORK AND MATERIALS FURNISHED BY K. CUNNINGHAM CONSTRUCTION COMPANY, INC. INC. OF CEDAR FALLS, IOWA, IN CONJUNCTION WITH THE F.Y. 2013 BYRNES PARK DRAINAGE IMPROVEMENTS - PHASE III, CONTRACT NO. 850, AND ACCEPTING THE WORK. WHEREAS, K. Cunningham Construction Company, Inc. of Cedar Falls, Iowa, has under contract with the City of Waterloo, Iowa, furnished certain materials and performed labor at a total cost of $301,378.71 in conjunction with the F.Y. 2013 Byrnes Park Drainage Improvements - Phase III, Contract No. 850, in the City of Waterloo, Iowa. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Certificate of Completion and Recommendation of Acceptance be and the same hereby approved. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: 4----46)1 Ernst G. Clark, Mayor Suzy Scha'es, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 18, 2014 Dept. Head Signature: # of Attachments: 1 SUBJECT: Ordinance Change — "Parking Prohibited At All Times" Hummingbird Circle — outer circle side Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Adopt Ordinance Change To prohibit parking at all times on the outer circle side of Hummingbird Circle. Summary Statement As new homes are being constructed in the subdivision, parking on both sides of the street will make it difficult for emergency vehicles to enter and exit the area. Expenditure Required Source of Funds Policy Issue Alternative Background Information: All property owners were notified by mail of this pending change. This will improve the safety of drivers, pedestrians and bicyclists travelling both directions. ORDINANCE NO. AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE: BY AMENDING SUBSECTION 551, PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS, BY ADDING SUBSECTION 182(a) HUMMINGBIRD CIRCLE, AS FOLLOWS: BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That Section 551, Parking Prohibited At All Times on Certain Streets, is hereby amended as follows: STREET PORTION WHERE PARKING PROHIBITED 182(a) Hummingbird Circle Outer circle side. PASSED AND ADOPTED by the City Council this day of approved by the Mayor this day of , 2014. ATTEST: Suzy Schares, City Clerk , 2014, and Ernest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. IOWA: ORDINANCE NO. 5228 AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY AMENDING SUBSECTION 551, PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS, BY ADDING SUBSECTION 182(a) HUMMINGBIRD CIRCLE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, That Section 551, Parking Prohibited At All Times on Certain Streets, is hereby amended as follows: STREET PORTION WHERE PARKING PROHIBITED 182(a) Hummingbird Circle Outer circle side INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: July 28, 2014 July 28, 2014 July 28, 2014 July 28, 2014 PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: L41_4410 Suzy Schaes, CMC City Cler est G. Clark, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5228 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 28th day of July, 2014. Witness my hand and seal of office this 28th day of July, 2014. SEAL Suzy Schar•s, CMC City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. IOWA: ORDINANCE NO. 5228 AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY AMENDING SUBSECTION 551, PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS, BY ADDING SUBSECTION 182(a) HUMMINGBIRD CIRCLE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, That Section 551, Parking Prohibited At All Times on Certain Streets, is hereby amended as follows: STREET PORTION WHERE PARKING PROHIBITED 182(a) Hummingbird Circle Outer circle side INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: July 28, 2014 July 28, 2014 July 28, 2014 July 28, 2014 PASSED AND ADOPTED this 28th day of July, 2014. 44eA7 Ernest G. Clark, Mayor ATTEST: Suzy Scha es, CMC City Cler CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5228 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 28th day of July, 2014. Witness my hand and seal of office this 28th day of July, 2014. 104110 SEAL Suzy Schates, CMC City Cler STATE OF IOWA, } Black Hawk County, SS ORDINANCE NO. 5228 AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY AMENDING SUB- SECTION 551, PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS, BY ADDING SUBSECTION 182(a) HUM- MINGBIRD CIRCLE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATER- LOO, IOWA: That Section 551, Parking Prohibited At All Times on Certain Streets, is hereby amended as follows: STREET PORTION WHERE PARKING PROHIBITED 182(a) Hummingbird Circle Outer circle side INTRODUCED: July 28, 2014 PASSED 1st CONSIDERATION: July 28, 2014 PASSED 2nd CONSIDERATION: July 28, 2014 PASSED 3rd CONSIDERATION: July 28, 2014 PASSED AND ADOPTED this 28th day of July, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Schares, CMC City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Ordinance No. 5228 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 25th day of August, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $10.91 Signed Subscribed and sworn to before me this 10 Day of Received of 2.1iestio_oAA.D., 20 'q E ntitutaUf Notary Public the sum of Dollars. In full for publication of the above notice. 4001 1w t~Aisf3 IO °tO7 , a COM 1 'ES vw� CITY OF WATERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 18, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Ordinance Change — "Parking Prohibited At All Times" East side of Mourning Dove Drive Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Adopt Ordinance Change To prohibit parking at all times on the east side of Mourning Dove Drive. Summary Statement As new homes are being constructed in the subdivision, parking on both sides of the street will make it difficult for emergency vehicles to enter and exit the area. Expenditure Required Source of Funds Policy Issue Alternative Background Information: All property owners were notified by mail of this pending change. This will improve the safety of drivers, pedestrians and bicyclists travelling both directions. ORDINANCE NO. AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE: BY AMENDING SUBSECTION 551, PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS, BY ADDING SUBSECTION 274(a) MOURNING DOVE DRIVE, AS FOLLOWS: BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That Section 551, Parking Prohibited At All Times on Certain Streets, is hereby amended as follows: STREET PORTION WHERE PARKING PROHIBITED 274(a) Mourning Dove Drive East side of Mourning Dove Drive. PASSED AND ADOPTED by the City Council this day of approved by the Mayor this day of , 2014. ATTEST: Suzy Schares, City Clerk , 2014, and Ernest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. IOWA: ORDINANCE NO. 5229 AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY AMENDING SUBSECTION 551, PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS, BY ADDING SUBSECTION 274(a) MOURNING DOVE DRIVE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, That Section 551, Parking Prohibited At All Times on Certain Streets, is hereby amended as follows: STREET 274(a) Mourning Dove Drive INTRODUCED: PASSED 1St CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: PASSED AND ADOPTED this ATTEST: PORTION WHERE PARKING PROHIBITED East side of Mourning Dove Drive July 28, 2014 July 28, 2014 July 28, 2014 July 28, 2014 28th day of July, 2014. Suzy Sares, CMC City Clerk nest G. Clark, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5229 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 28th day of July, 2014. Witness my hand and seal of office this 28th day of July, 2014. SEAL uzy Sc ares, CMC City ;5r9 rk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5229 AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY AMENDING SUBSECTION 551, PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS, BY ADDING SUBSECTION 274(a) MOURNING DOVE DRIVE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: That Section 551, Parking Prohibited At All Times on Certain Streets, is hereby amended as follows: STREET PORTION WHERE PARKING PROHIBITED 274(a) Mourning Dove Drive INTRODUCED: PASSED 1St CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: East side of Mourning Dove Drive July 28, 2014 July 28, 2014 July 28, 2014 July 28, 2014 PASSED AND ADOPTED this 28th day of July, 2014. %LI 41,7 Ernest G. Clark, Mayor ATTEST: • .•� y Sch:71.47 CMC City Cle k CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5229 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 28th day of July, 2014. Witness my hand and seal of office this 28th day of July, 2014. SEAL Suzy Schare., CMC City Clerk STATE OF IOWA, } Black Hawk County, SS ORDINANCE NO. 5229 AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY AMENDING SUB- SECTION 551, PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS, BY ADDING SUBSECTION 274(a) MOURNING DOVE DRIVE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATER- LOO, IOWA: That Section 551, Parking Prohibited At All Times on Certain Streets, is hereby amended as follows: STREET PORTION WHERE PARKING PROHIBITED 274(a) Mourning Dove Drive East side of Mourning Dove Drive INTRODUCED: July 28, 2014 PASSED 1st CONSIDERATION: July 28, 2014 PASSED 2nd CONSIDERATION: July 28, 2014 PASSED 3rd CONSIDERATION: July 28, 2014 PASSED AND ADOPTED this 28th day of July, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Schares, CMC - City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Ordinance No. 5229 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 25th day of August, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $10.91 Subscribed and sworn to before me this C� Day of A.D., 20 N ocwc. rflCJbJlC&Uf Notary Public Received of the sum of Dollars. In full for publication of the above notice. Dl E MCKai S'I"FW NO.7C24 t UNIT'MY Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward ! CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE S CHMITT At -Large f'1-1TY AT COMMUNITY PLANi' }G AND DEVFLOP MENT 715 Mulberry Street Waterloo, Iowa 50703-5783 (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director City Council Communication City Council Meeting: June 9, 2014 Prepared: June 4, 2014 Dept. Head Signature: l # of Attachments: SUBJECT: Request to set a date of hearing for June 23, 2014 to rezone 6.47 acres from "R-3" Multiple Residence District to "R-3, R P" Planned Multiple Residence District and Site Plan Amendment to the "R-3, R -P" Planned Multiple Residence District for new dwelling units located on 20.63 acres of land, generally located east of Mourning Dove t TT Drive. Submitted by: Noel C. Anderson, Community Planning & Development Director Recommended City Council Action: Request to set date of hearing for June 23, 2014 to rezone 6.47 acres from "R-3" Multiple Residence District to "R-3, R P" Planned Multiple Residence District and for a Site Plan Amendment to allow for the construction of new multi -family dwelling units in the "R-3, R -P" Planned Multiple Residence District on 20.63 acres, generally located east of Mourning Dove Drive. Summary Statement: Transmitted herewith is a request to rezone 6.47 acres and approve the Site Plan Amendment, generally located east of Mourning Dove Drive to allow for the construction of 148 residential units. The area requested to be rezoned consists of 6.47 acres and would be an extension of the "R -3,R -P" District from the west to allow for further residential development. The property in question is designated as Mixed Commercial and High Density Residential on the Future Land Use Map. The applicant has submitted a site plan and preliminary plat that would allow for 148 residential units on 7 lots in the area in question, which includes additional area than what is included in the rezone request. The Site Plan Amendment is requesting the construction of 148 residential units on 7 lots, containing approximately 20.63 acres of land. The site plan shows a total of 35 buildings which would consist of 3 to 6 units each and are shown with an attached garage for each unit. A storm water detention area is shown in the northeast corner of the site plan and storm sewer lines are shown connected from existing lines from Mourning Dove Drive extending throughout the front of all 7 lots. Gas, water and storm sewer lines are shown within utility easements throughout the CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer southerly and westerly portions of proposed streets. An 8" Sanitary Sewer line is shown down the center of every proposed street. At their June 3rd meeting, the Planning and Zoning Commission recommended 8-0 to Approve the request Expenditure Required: None Source of Funds: N/A Policy Issue: Vacate portion of public alley. Alternative: Don't vacate and leave the public alley open. Legal Description: See attached exhibit "A" for the Rezone legal and exhibit "B" for Site Plan Amendment Legal Background Information: Staff would note that the area has seen a lot of development within the past few years by multiple developers. Midwest Development developed 23 lots and has another 30 under contract for development. The applicant, Robson Homes, have already developed over 25 homes in the area and look to expand the development with this request All of the development mentioned has taken place to the west of the current request. The existing development consists of single and twin homes. Nod Anderson, Community Planning & Development Director Aric Schroeder, City Planner File CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 July 23, 2014 Honorable Buck Clark, Mayor City Council Members City Hall, Waterloo, Iowa RE: Updated Site Plan for Robson Homes Request for Rezone and Site Plan Amendment Dear Mayor and Council: On June 23, 2014 the City Council held a hearing and approved the first reading of an Ordinance for the request by Robson Homes to rezone 6.47 acres from "R-3" Multiple Residence District to "R-3, R -P" Planned Multiple Residence District and for a Site Plan Amendment to the "R-3, R -P" Planned Multiple Residence District for 148 dwelling units located on 20.63 acres of land, generally located east of Mourning Dove Drive. On July 7, 2014 the City Council tabled action on the second reading of the Ordinance until the July 28, 2014 meeting. On July 10, 2014 representatives of Robson Homes met with residents of the Crossroads Estates Subdivision. As a result of the item being tabled and the meeting with the residents, the applicant has submitted a revised site plan, a copy of which is attached to this letter. The revised site plan is very similar to the originally submitted site plan, with the same proposed street layout, and just a slightly reconfigured layout of buildings, with a total decrease of 4 units from 148 to 144. The City Council has the ability to consider this slightly modified plan as a part of their approval process, in accordance with the regulations of the Zoning Ordinance. If you have any questions or need any additional information regarding these matters, please contact our office. Sincerely, Aric A. Schroeder City Planner Attachment cc: Noel Anderson, Community Planning and Development Director CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer REQUEST: APPLICANT(S): GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD VEHICULAR & PEDESTRIAN TRAFFIC: TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS REQUIRED/ NEEDED: DRAINAGE: June 3,2014 Request by Robson Homes, Inc for a Site Plan Amendment to the "R-3, R -P" Planned Multiple Residence District, to allow for the construction of 148 new dwelling units, generally located on 20.63 acres of land located east of Mourning Dove Drive. Robson Homes, Inc., 5901 Williams Blvd SW, Cedar Rapids, Iowa 52404. This request would create 148 new dwelling units. Lot 1 would consist of (2) 4 -unit multiplexes, (2) 6 -unit Multiplexes and (1) 5 -unit multiplex. Lot 2 would have (8) 4 -unit multiplexes. Lot 3 would consist of one 4 -unit multiplex. Lot 4 would consist of one 3 -unit multiplex and (2) 6 -unit multiplexes. Lot 5 would consist of (6) 4 -unit multiplexes. Lot 6 would consist of (6) 4 - unit multiplexes and lot 7 would consist of (6) 4 -unit multiplexes. The request would not appear to have a negative impact on the area. The requested lots would extend residential development in the area. The request would not appear to have a negative impact on traffic conditions. Vehicles would access the lots by an extension of Mourning Dove Drive and also from streets labeled Darby Drive, Grindstone Circle, and Omaha Avenue. Said streets are to be developed and later dedicated to the city for public street use. All roads are classified as local streets. There are no trails located within the area of the requested plat. The site is zoned "R-3" Multiple Family Residence District since October 6, 1980 and "R-3, RP" Planned Multiple Residence district since August 19,1991. North- "S-1"- Shopping Center District. East- "R-3"- Multiple Family Residence District. South- "A-1"- Agricultural District. West- "R -3,R -P"- Planned Multiple Residence District. The request would not require any buffering by ordinance standards. The lots would be required to meet residential standards for drainage. Tract "A" is shown in the northeast corner of plat as a storm water management area for the development. There is a 15' drainage easement in between lots 3 & 4, 5 & 6, along the rear of lot 7 and also along the rear of lot 2. There is a 20' drainage easement in the center of lot 1 6.3.14 Robson Homes, Inc site plan Page 1 Of 5 DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC/OPEN SPACES/SCHOOLS UTILITIES: WATER, SANITARY SEWER, STORM SEWER. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: June 3,2014 Single family homes and condos have been developed to the west within the last couple of years. The area in question is not located within a floodplain as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 19013C0304F, dated July 18, 2011. The lots in question are located on agricultural ground. Green space would be retained to the northeast corner known as "Tract A". The site plan shows a 10' utility easement along the front of all 7 lots and an 8" sanitary sewer connection of off Mourning Dove Drive, running through the center of each prospective street. Storm sewer and water main lines are shown within the proposed streets as well. There is a 20' drainage easement located within the center of lot 1 and 15' drainage easements located between lots 3 &4, 5 & 6, along the rear of lot 7 and also along the rear of lot 2. "Tract A" is located in the northeast corner of the plat and contains a total of .94 acres. Gas and storm sewer lines are shown within utility easements throughout the southerly and westerly portions of proposed streets. Easements shown on Prairie Meadows Estates Preliminary Plat appear to be consistent with easements in adjoining subdivisions to the west. The Future Land Use Map designates the area in question as Mixed Commercial & High Density Residential. This request would be in compliance with such designation. The site is located within the Primary Growth Area as designated on the Growth Area Map within the Comprehensive Plan. The applicant is requesting the construction of 148 residential units on 7 lots, containing approximately 20.63 acres of land, which is located north of Highway 20 and east of Alexandra Drive. The lots vary in size measuring from 0.44 acres to 3.13 Acres. The site plan shows a total of 35 buildings which would consist of 3 to 6 units each and are shown with an attached garage for each unit. For a residential dwelling, two parking spaces for each dwelling unit are required, and a maximum of 50% of the parking spaces required may be represented by garage spaces. The site plan is showing 2-4 parking spaces in front of each garage. The site plan shows a front yard setback of 30' side yard setback of 10' and rear yard setback of 30'. For 6.3.14 Robson Homes, Inc site plan Page 2 of 5 June 3,2014 corner lots the side yard setback would be 15'. All set backs would be consistent to what is required in the "R-1" Residence district and would meet all setback requirements for the "R - 3,R -P" Planned Multiple Residence District. Each building will be 2 stories or approximately 25' tall. The applicant has indicated that construction would take place in 2 phases. The first phase would consist of (17) 4 -multiplex, (1) 3 -multiplex and (1) 5 -multiplex for a total of 76 units. Construction of phase one would begin in the fall of 2014. Phase two would consist of (12) 4 -multiplex and (4) 6 -multiplex for a total of 72 units. The applicant is also requesting a rezone for a portion of the area from "R-3" Multiple Residence District to "R -3,R -P" Planned Multiple Residence District to allow for a greater flexibility of setbacks and driveway configuration. The parking regulations prohibit the proposed driveway configuration which requires vehicles to back out onto a public street. The "R -P" regulations state that the parking requirements shall apply, except that the City Council may, after recommendation from the Planning commission alter those requirements to preserve the intent and purpose of the Ordinance. Staff does have some concern that the driveway layout will leave very little room for on -street parking. Staff has been considering an amendment to the Zoning Ordinance to allow this type of driveway configuration for multi -family built in a "row development" style with individual driveways and garages to each unit. One consideration for allowing such a driveway configuration would be if the homes had at least a 40' front yard setback, allowing additional space for off-street parking consideration could also be giving to if a development only has such a driveway configuration on one side of a street, with the other side having fewer driveways providing for addition on - street parking. Because of the flexibility of the parking requirements for property zoned "R -P", the request can proceed prior to adoption of an amendment, but additional discussion may be needed regarding adequate parking being provided for the development. Staff would note that the area has seen a lot of development within the past few years by multiple developers. Midwest Development developed 23 lots and has another 30 under contract for development. The applicant, Robson Homes, have already developed over 25 homes in the area and look to expand the development with this request. All of the development mentioned has taken place to the west of the current request. The existing development consists of single and twin homes. A storm water detention area is shown in the northeast corner 6.3.14 Robson Homes, Inc site plan Page 3 of 5 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: June 3,2014 of the site plan and storm sewer lines are shown connected from existing lines from Mourning Dove Drive extending throughout the front of all 7 lots. Staff would note that the site plan does not specify how large the storm sewer lines will be but does show placement of them within the area to be developed. Gas, water and storm sewer lines are shown within utility easements throughout the southerly and westerly portions of proposed streets. An 8" Sanitary Sewer line is shown down the center of every proposed street. The applicant is also requesting a rezone and preliminary plat approval of the area in question. At the City Technical Review Committee meeting Engineering noted that the street name "California Chrome Way" would not be allowed due to existing streets throughout the community with "California" within the name. Engineering expressed that the utility easements at the corners of Darby Drive and California Chrome Way and also at Omaha Avenue would need to be utility and storm sewer easements. It was noted that parking may not be allowed on some streets due to the narrow width of the proposed streets. Engineering expressed that sidewalk ramps were missing at some intersections and would need to be added to make them handicap accessible. Easements would also need to be retained for temporary turn around at the dead end streets and additional drainage easements may need to be retained along the south end of the plat within proposed lot 1. The fire marshal expressed that they would like to see fire hydrants located on the corner of streets to allow for more sufficient access to the residence. A preliminary plat has been submitted for the area in question. Therefore, staff recommends that the request for the site plan amendment in the "R -3,R -P" Planned Multiple Residence District to allow for the construction of 148 new dwelling units be approved for the following reasons: 1. The site plan is in accordance with the Comprehensive Plan and Future Land Use Map, which classify this area as residential. 2. The site plan will create an additional infill development site 6.3.14 Robson Homes, Inc site plan Page 4 of 5 June 3,2014 in the Primary Growth Area. Subject to the following conditions: 1. That the final site plan meets all applicable city codes, regulations, etc. including, but not limited to, parking, landscaping, drainage, etc. 6.3.14 Robson Homes, Inc site plan Page 5 of 5 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5230 AN ORDINANCE AMENDING ORDINANCE NO. 5079, AS AMENDED, CITY OF WATERLOO ZONING ORDINANCE, BY AMENDING THE OFFICIAL ZONING MAP REFERRED TO IN SECTION 10-4-4, A SITE PLAN AMENDMENT TO THE "R -3,R -P" PLANNED MULTIPLE RESIDENCE DISTRICT. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: Section 1. That the Official Zoning Map referred to in Section 10-4-4, of Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, be amended to approve a site plan amendment to the "R -3,R -P" Planned Multiple Residence District, to allow for the construction of 144 new dwelling units, generally located on 20.63 acres of land located east of Mourning Dove Drive, legally described as follows: Plat of Survey, Parcel "B" being a part of the NW k and the NE k, Section 11, Township 88 North, Range 13 West of the 5th P.M. in the City of Waterloo, Black Hawk County, Iowa filed as document number 2013-00012770 in the County Recorder's Office of Black Hawk County, Iowa; And Lots 123 and 124, and part of Lot 125 of Crossroad Estates Replat No. 1; and subject to the following condition: 1. That the final site plan meets all applicable city codes, regulations, etc., including, but not limited to, parking, landscaping, drainage, etc. Section 2. That the City Clerk be, and she is hereby directed to file a certified copy of this Ordinance with the Recorder of Black Hawk County, Iowa. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: June 23, 2014 June 23, 2014 July 7, 2014 July 28, 2014 PASSED AND ADOPTED this 28th day of July, 2014. rnest G Clark, Mayor ATTEST: Suzy Sc :res, CMC City Cle k Ordinance No. 5230 Page 2 CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5230 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 28t day of July, 2014. Witness my hand and seal of office this 28th day of July, 2014. SEAL 4 Suzy Sch4res, CM City Cle k STATE OF IOWA, } Black Hawk County, SS ORDINANCE NO. 5230 AN ORDINANCE AMENDING ORDI- NANCE NO. 5079, AS AMENDED, CITY OF WATERLOO ZONING ORDINANCE, BY AMENDING THE OFFICIAL ZONING MAP REFERRED TO IN SECTION 10-4-4, A SITE PLAN AMENDMENT TO THE "B -P" BUSINESS PARK DISTRICT. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATER- LOO, IOWA: Section 1. That the Official Zoning Map referred to in Section 10-4-4, of Ordi- nance No. 5079, as amended, City of Waterloo Zoning Ordinance, be amended to approve a site plan amendment to the "R -3,R -P" Planned Multiple Residence District, to allow for the construction of 144 new dwelling units, generally located on 20.63 acres of land located east of Mourning Dove Drive, legally described as follows: Plat of Survey, Parcel "B" being a part of the NW Ya and the NE Ya, Section 11,_ Township 88 North, Range 13 West of tfie 5th P.M. in the City of Waterloo, Black Hawk County, Iowa filed as document number 2013-00012770 in the County Recorder's Office of Black Hawk County, Iowa; And Lots 123 and 124, and part of Lot 125 of Crossroad Estates Replat No. 1; and subject to the following condition: 1. That the final site plan meets all applicable city codes, regulations, etc., including, but not limited to, parking, landscaping, drainage, etc. Section 2. That the City Clerk be, and she is hereby directed to file a certified copy of this Ordinance with the Recorder of Black Hawk County, Iowa. INTRODUCED: June 23, 2014 PASSED 1st CONSIDERATION: June 23, 2014 PASSED 2nd CONSIDERATION: July 7, 2014 PASSED 3rd CONSIDERATION: July 28, 2014 PASSED AND ADOPTED this 28th day of July, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Schares, CMC City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Ordinance No. 5230 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 25th day of August, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $19.36 Subscribed and sworn to before me this 10 Day of WM, A.D., 20 1LI- qoeuL Notary Public Received of the sum of Dollars. In full for publication of the above notice. •i'4S11-1,11 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 PAT MORRISSEY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: une 23 201 Prepared: June 17, 2014 Dept. Head Signature: __ # of Attachments: LF l Ta,?`-" 1 0-14A- 4012.31(4 eou» I aeary SUBJECT: Request by Robson Homes Inc, for the 7 Lot Preliminary Plat of Prairie Meadow Estates, for the development of a new residential subdivision on 20.63 acres, generally located east of Mourning Dove Drive. Submitted by: Aric Schroeder, City Planner. Recommended City Council Action: Approval of the Preliminary Plat of Prairie Meadow Estates. Summary Statement: Transmitted herewith is the request by Robson Homes Inc. for the 7 Lot Preliminary Plat for Prairie Meadow Estates, for the development of a new residential subdivision on 20.63 acres, generally located east of Mourning Dove Drive. It is anticipated that the area will be final platted in the future. o Staff report o Aerial photograph of the area o Preliminary Plat o Report of the City Engineer The Planning and Zoning Commission voted 8-0 to approve the preliminary plat at their meeting on June 3, 2014. The Preliminary Plat consists of 7lots, which would allow for the development of a new residential subdivision on 20.63 acres of land. The lots range from .44 to 3.13 acres in size. Preliminary plat shows lots meeting all requirements for the "R-3, R P" Planned Multiple Residence District. Therefore, we would ask that the City Council adopt a resolution approving the Preliminary Plat of Prairie Meadow Estates. Expenditure Required: None Source of Funds: N/A Policy Issue: Plat Approval Alternative: Denial of plat. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Alternative: Denial of plat. Background Information: The request would allow for the development of 7residential lots. These lots are currently zoned "R- 3, R P" Planned Multiple Residence District and "R-3" Multiple Family Residence District. Access to the lots would be provided from by an extension of Mourning Dove Drive and also from streets labeled Darby Drive, Grindstone Circle and Omaha Avenue. The applicant is also requesting a rezone for 6.47 acres from "R-3" Multiple Family Residence to "R-3, R P" Planned Multiple Residence District. The applicant has also submitted a site plan for the creation of 148 residential units. The submitted plat is in accordance with the Subdivision Ordinance and can be serviced by extensions of existing utilities, and would appear to provide for the orderly development of land that is compatible to surrounding development. AS:AV cc: Noel Anderson, Community Planning and Development Director Eric Thorson, City Engineer Dennis Gentz, Assistant City Engineer --file-- 4_ Alternative: Denial of plat. Background Information: The request would allow for the development of ?residential lots. These lots are currently zoned "R - 3, R3, R P" Planned Multiple Residence District and "R-3" Multiple Family Residence District. Access to the lots would be provided from by an extension of Mourning Dove Drive and also from streets labeled Darby Drive, Grindstone Circle and Omaha Avenue. The applicant is also requesting a rezone for 6.47 acres from "R-3" Multiple Family Residence to "R-3, R P" Planned Multiple Residence District. The applicant has also submitted a site plan for the creation of 148 residential units. The submitted plat is in accordance with the Subdivision Ordinance and can be serviced by extensions of existing utilities, and would appear to provide for the orderly development of land that is compatible to surrounding development. AS:AV cc: Noel Anderson, Community Planning and Development Director Eric Thorson, City Engineer Dennis Gentz, Assistant City Engineer —file-- Yid 9s:m :W 41-91-9 6.P'1.1d.11.d ZOOble\]91IAZOOKZ\OVOV\ IRMO i; 1 1 v 1 g I $ I $ A $ I $ $ I $ a®Ia1Ll irdio... Al rra io _ . istlitcridoor 400 5, 1, "i liJ • �Pe / i sialalsalh Gl� t11 ISI 111676.,111414'',:: ®.�� ;0,0,: , a �■ ,Ii �tanti�t , �1��. i :� ���,. NII; Iste i�c ��11�;,1 ,ems■iow raI.Eva '. IW vll''� ►. \ GiI�I� tivf ,. , ��-,1 ® ��1�iICa *Vi '1 die �'� � !� a ��NEll.d1IV®R it Nigh& iMi �� Off V .11.1 q.t(pis w^tTe%I 111162114114 �jl:ai�_�� AMWMMMV All/ Cr..g�s..1111 �ywsaimmr:.®®oi ;IOW .,B.iaer r 7111121 Ulj4 inrilpA•s:A,‘, "WM Muth mss„` ■ ■ '‘''4,_'%%.._.-4°..._.-""•---.Z.._4"4%._ ` _Ivy —� tw. 2 I Vilikl-'1111171141LIVICAILIII"Fillarill,-1 412; —' shookiNir; ri n .ffef raNsles ®AimileN; Efficho Asonsir \iti Iglu bile tlEk inimillOrt,110 kfigmeA,mpipralliireripi-,moi( ® � � � kliti F. w ji• ®mo11- w 71 lid 1490:ZO 41-91-9 6.P'uoIddNOa11S ZOOOIZ\JSIYI\ZOOKACIVOv 1PGSQ/• CITY OF WATERLOO, IOWA WATERLOO ENGINEERING DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4312 Fax (319) 291-4262 City Engineer • email: city.engineer@waterloo-ia.org June 18, 2014 9131 9641 Aric Schroeder, City Planner Planning, Programming & Zoning Commission Waterloo City Hall Waterloo, IA 50703 RE: PRELIMINARY PLAT PRAIRIE MEADOW ESTATES Dear Aric: This preliminary plat has been reviewed, and it has been determined that it meets the requirements of the applicable portions of Section 3, 4 and 5 of Ordinance 2997, Subdivision Ordinance. It is recommended that this preliminary plat be approved. Sincerely, / figiArIP Dennis ( Gentz, P.E. Assistant City Engineer CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-647 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, APPROVING THE 7 -LOT PRELIMINARY PLAT AND NECESSARY DOCUMENTS OF PRAIRIE MEADOW ESTATES IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, on this 28th day of July, 2014, at a regular meeting of the City Council of the City of Waterloo, Iowa, the 7 - lot Preliminary Plat of Prairie Meadow Estates, Waterloo, Black Hawk County, Iowa, was presented for approval, and WHEREAS, said Preliminary Plat has been previously submitted to and has been approved by the Waterloo City Planning, Programming and Zoning Commission, and WHEREAS, said Preliminary Plat has been considered and should receive approval of this Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the 7 -lot Preliminary Plat of Prairie Meadow Estates, Waterloo, Black Hawk County, Iowa, be and it is hereby approved and the Mayor and City Clerk of the City of Waterloo, Iowa, are hereby authorized and directed to certify and affix their signatures to said resolution. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: Suzy Schres, CMC City Clerk est G. ark, Mayor CERTIFICATE 4,es I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Resolution No. 2014-647, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 28th day of July, 2014. Witness my hand and seal of office this 28th day of July, 2014. SEAL CITY OF WATERLOO Council Communication City Council Meeting: July 28, 2014 Prepared: July 17, 2014 Dept. Head Signature: ��(J ✓ # of Attachments: 3 SUBJECT: U.S. 218/ Washington Street Systemic Traffic Safety Improvements Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Set date of opening the bids at August 7, 2014 at 1:00 PM and set date of public hearing on plans, specifications, and estimate of the costs at August 11, 2014 Summary Statement Improvements involve upgrading traffic signalization, installing high durability pavement markings, improving pedestrian crossing signals, installing video detection, installing advance end of green warning systems, and signage, as needed Expenditure Required: $250,000 Source of Funds: Traffic Safety Funds Grant Policy Issue Alternative Background Information: Traffic Operations Department's routine evaluation of safety situation pin pointed three dangerous intersections along U.S. 218 / Washington Street. Safety countermeasures are designed for these 3 intersections. As a proactive measure and to lower the probability of crashes from happening at other intersections, safety improvements are designed for all the signalized intersections from Ansborough Avenue to San Marnan Drive. CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) U.S. 218/ Washington Street Systemic Traffic Safety Improvements Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: (Each column should only include amounts by fund) Fund: 290 Fund: Fund: Fund: Total 250,000.00 $250,000.00 TOTALS $ 250,000.00 $ $ $ $ 250,000.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 250,000.00 TOTALS $ 250,000.00 $ - $ (Signature Dept. H ate 250,000.00 $ $ 250,000.00 (Signature Finance Dept. Review) Date K:\shared goodies\forms\2014-July-Copy of Project Budget Worksheet -218 -Washington Systemic safety improvements.xls\Page 2 (Constr Proj) (Mar 2010) Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-648 RESOLUTION PRELIMINARILY APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH U.S. 218/WASHINGTON STREET SYSTEMIC TRAFFIC SAFETY IMPROVEMENTS. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Traffic Operations Superintendent of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with U.S. 218/Washington Street Systemic Traffic Safety Improvements, in the City of Waterloo, Iowa, and WHEREAS, said Traffic Operations Superintendent did file said plans, specifications, form of contract, estimate of cost, etc., in conjunction with U.S. 218/Washington Street Systemic Traffic Safety Improvements. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with U.S. 218/Washington Street Systemic Traffic Safety Improvements, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: E4Li4/ &L" rn st G. Clar , Mayor Suzy Schres, CMC City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-649 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH U.S. 218/WASHINGTON STREET SYSTEMIC TRAFFIC SAFETY IMPROVEMENTS, IN THE CITY OF WATERLOO AS AUGUST 11, 2014, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 11th day of August, 2014, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, etc., in conjunction with U.S. 218/Washington Street Systemic Traffic Safety Improvements, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: y Sc ares, CMC City Clerk e4Ce_l_ Ernest G. Clark, Mayor Mayor BUCK CLARK COUNCIL MEMBERS :DAVID JONES Ward I CAROLYN COLE Ward 2 PAT :MORRISSEY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 07 28 1 Prepared: 07/22/14 Dept. Head Signature: # of Attachments: R SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc., set a date of public hearing, and publish an official notice pertinent to the taking of bids and request to receive and open the proposals for the Request for Proposal for Sherwood Bollard Installation Services, and set the date of bid opening as August 7, 2017 and hearing as August 11, 2014. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Preliminary approval of the plans, specifications, form of contract, etc., authorize the taking of bids and publication of notice, and set a date of hearing and bid opening. Summary Statement: This is a Request for Proposal (RFP) under our approved REAP Grant to install approximately 364 barricades (bollards) in the Sherwood Park area around the three gates across the roads in the area, and along Greenwood Avenue. TOM LIND Expenditure Required: to be determined At -Large STEVE Source of Funds: REAP Grant (08GRT SHERWD) SCHMITT At -Large Policy Issue: Alternative: N/A Background Information: On 8/8/11 the City Council authorized the submittal of an application for a Resource Enhancement and Protection (REAP) Grant for Sherwood Park Recreation Area and Hartman Reserve Expansion. On 10/31/11 the City of Waterloo received official notice that the City was awarded funding under the program in accordance with the scope of work and budget that was included in our application that was submitted and approved by the IDNR. On 1/23/12 the City Council authorized the agreement between IDNR and the City of Waterloo, which has subsequently been executed. The total REAP grant budget is $193,400.00 and does not require a local match. In November of 2013 RFP's were requested for this project but none were received. That bid also included acquisition and installation of gates and an alternate for a gravel parking area. The work for the parking lot was completed in house between City staff and Black Hawk County Conservation staff, as was the installation of temporary gates. The permanent gates are now being rebid, but as part of a separate RFP from the bollards covered with this project. The City of Waterloo recently completed the Hazard Mitigation Grant Program (HMGP) flood buyout project, which involved the acquisition and demolition of multiple properties in the Sherwood Park area. The City of Waterloo and the Black Hawk County Conservation Department are jointly working on a Sherwood Park Recreation Area and Hartman Reserve Expansion Master Plan detailing the proposed land use for the area. The City of Waterloo has recently taken action to vacate the streets in the Sherwood Park area, and to lease portions of the area to the Black Hawk County Conservation Board as an extension of the Hartman Reserve Nature Center. As part of the plan for the area, three locations were identified to place gates across the road to prevent public vehicular access. There are still some properties that are privately owned, and as part of the vacate of the streets, these owners were provided access easements and it was indicated that they would be provided keys to the gate. The streets will remain open to the public for pedestrian and bicycle access. The gates are being designed so that there are pedestrian openings along either side of the gates. Installation of the gates and bollards will help to eliminate some of the illegal activity that occurs in the area. The City of Waterloo is seeking proposals for bollard installation in connection with the REAP grant project and have prepared a Request for Proposal (RFP) and Contract for Sherwood Bollard Installation Services to install approximately 364 bollards to prevent public vehicular access to the area. Leisure Services staff will acquire the bollards and provide them to the selected contractor. The RFP provides all the proposal (bid) specifications, terms and conditions, as well as the scope of work and details on the method of evaluation. The RFP calls for a per bollard lump sum cost. Please find attached a copy of the Request for Proposal and Contract for Sherwood Bollard Installation Services. The document will be available to interested bidders at the office of the Planning and Zoning Department after the City Council preliminarily approves the specifications, bid document, etc., and a date of hearing is set. The proposals would be due to the Clerk's office for bid opening on August 7, 2014, and City Council hearing on August 11, 2014. cc: Noel Anderson, Community Planning & Development Director Path: K:\USERS\ARIC-S\City of Waterloo\council letters\RFPs Bids Contracts and Agreements for Goods or Services \11.06-13 Council Communication for RFP and Contract for Sherwood Gate Acquisition and Installation Project.doc CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 PAT MORRISSEY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL ANDERSON, Community Planning & Development Director Request for Proposal Statement to Proposers July 28, 2014 Attached, please find the Request for Proposal (RFP) for Sherwood Bollard Installation Services as part of the REAP Program Sherwood Park Rec Area and Hartman Reserve Nature Center Additions Project. The City of Waterloo is seeking proposals for the installation of barricades (bollards) to be installed in various locations in the Sherwood Park area in connection with the project. If you intend to submit a proposal, please review the attached RFP thoroughly, and provide all documentation requested in the RFP. Failure of a Proposer to submit all information requested may result in a proposal being rejected by the City of Waterloo, regardless of the dollar amount of the bid. The following is an overview of several key requirements of the RFP. This overview is not all-inclusive, and Proposer is still required to thoroughly review the RFP and provide all documentation requested. Important information includes, but is not limited to: Deadline for questions is 8/1/14 at 5:00 p.m. Deadline for proposal submittal is 8/7/14 at 1:00 p.m. - The initial term of the contract shall be for two (2) months, anticipated to be September 1, 2014 to October 31, 2014 - Proposals must include the Exhibit "C" signature page and Exhibit "D" bid tabulation page, properly completed. A 5% bid guarantee must be provided. Proposals must include the Exhibit "G" bidder suspension and debarment certification. Any exceptions or deviations to the RFP and Contract Documents must be stated in the proposal. Proposers are cautioned that any exceptions may cause the proposal to be rejected. No additional exceptions will be allowed after proposal submittal. - Proposals must include a "Non -Financial Proposal", which may be organized in a format determined by the Proposer, but may include details on all materials of the proposal relating to the goods and services proposed, specifications, requirements, warranty, detailed construction plan/timeline, experience, qualifications of key proposed personnel and other information of a non-financial nature. This should include the Proposer's principal or project manger. - Proposer should carefully review the Exhibit "E" and Exhibit "F" overview maps for issues that could affect a proposal. If you have any questions or need any additional information, please contact me at (319) 291-4366, or e-mail: aric.schroeder ! waterloo-ia.org. Respectfully, Aric A. Schroeder, City Planner/Project Manager CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA Request for Proposal August 2014 SHERWOOD BOLLARD INSTALLATION SERVICES REAP PROGRAM SHERWOOD PARK REC AREA & HARTMAN RESERVE NATURE CENTER ADDITIONS PROJECT City of Waterloo, Iowa Prepared by City of Waterloo Planning and Zoning Department SECTION I NOTICE OF REQUEST FOR PROPOSALS 1.0 Receipt and Opening of Proposals The City of Waterloo is seeking sealed proposals for the installation of barricades (bollards) to be installed in various locations in the Sherwood Park neighborhood. All proposals must be received in a sealed envelope in City Hall (date and time stamped) by Thursday, August 7, 2014 at 1:00 p.m. (our clock), Central Time, in order to be considered. City Hall is located at 715 Mulberry St, Waterloo, Iowa. Proposals sent electronically or via facsimile will not be accepted. The mailing container or envelope shall be plainly marked on the outside with the notation `SEALED RFP FOR SHERWOOD BOLLARD INSTALLATION SERVICES', and the name of the company submitting the proposal. 1.1 RFP Timeline Name of the Proposal: Date of Issuance: Deadline for Questions: Deadline for Proposal Submittal: Submit Sealed Proposal to: Address exactly as stated-* -* -> Method of Submittal: Contact Person, Title: E-mail Address: Phone/ Fax Numbers: SHERWOOD BOLLARD INSTALLATION SERVICES Monday, July 28, 2014 Friday, August 1, 2014 at 5:00 p.m., Central Time Thursday, August 7, 2014 at 1:00 p.m., Central Time SEALED RFP FOR SHERWOOD BOLLARD INSTALLATION SERVICES City Hall City Clerk's Office 715 Mulberry Street Waterloo, IA 50703 Mail or Overnight Delivery, In Person (No Electronic or Fax Submittals) Aric Schroeder, City Planner/Project Manager aric.schroeder(a,waterioo-ia.orq Phone: 319-291-4366 Fax: 319-291-4262 1.2 The City reserves the right to accept or reject any or all proposals and to waive any informalities or irregularities in proposals if such waiver does not substantially change the offer or provide a competitive advantage to any Proposer. The City reserves the right to defer acceptance of any proposal for a period not to exceed sixty (60) calendar days from the date of the deadline for receiving proposals. 1.3 The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other means of delivery employed by the Proposer. Similarly, the City is not responsible for, and will not open, any proposal responses that are received later than the date and time stated above. Late proposals will be retained in the RFP file, unopened. No responsibility will be attached to any person for premature opening of a proposal not properly identified. 1.4 Proposals will be opened on Thursday, August 7, 2014, at 1:00 pm (our clock) Central Time in City Hall, 715 Mulberry Street, Waterloo. The main purpose of this opening is to reveal the name(s) of the Proposer(s), not to serve as a forum for determining the awarded proposal(s). RFP FOR SHERWOOD BOLLARD INSTALATION SERVICES — 2014 Page 2 of 8 1.5 Proposals will be evaluated promptly after opening. After an award is made, a proposal summary will be made available. Proposal results will not be given over the telephone. Proposals may be withdrawn anytime prior to the scheduled closing time for receipt of proposals; no proposal may be modified or withdrawn for a period of sixty (60) calendar days thereafter. 1.6 This project is totally or partially funded by the Department of Natural Resources Resource Enhancement and Protection (REAP) Fund. Site monitor(s) may be present to observe and monitor procedures at the worksite(s). SECTION II INSTRUCTIONS TO PROPOSERS 2.0 The Proposal shall include the attached Exhibit "C" signature page, Exhibit "D" bid tabulation pages, properly completed, Exhibit "G" bidder suspension and debarment certification, and a bid guarantee as provided in 2.2.1 below. A company representative who is authorized to bind the company shall sign on behalf of the company to indicate to the City that you have read all provisions of the RFP and agree to all terms and conditions, except as provided in paragraph 2.4 below. By making a Proposal, the Proposer represents that they have examined the subject properties. Any questions about the meaning or intent of the specifications must be submitted by the Deadline for Questions listed above. The City of Waterloo reserves the right to reject any or all proposals, and to accept in whole or in part, the proposal, which, in the judgment of the proposal evaluators, is the most responsive and responsible proposal. 2.1 With respect to all insurance coverages specified in Exhibit "F" attached hereto, the successful Proposer must provide one or more certificates of coverage in the minimum amounts required and maintain such coverage in force at all times during the term of the contract. 2.2 Bonds 2.2.1 A bid guarantee from each Proposer equivalent to five percent (5%) of the bid price is required. The bid guarantee shall consist of a firm commitment, such as a bid bond, certified check, or other negotiable instrument acceptable to the City, as assurance that the Proposer will, upon acceptance of its bid, execute such contractual documents as may be required within the time specified. 2.2.2 Successful Proposer will be required to furnish bond in an amount equal to one hundred percent (100%) of the contract price and shall be issued by a responsible surety acceptable to the City. The bond shall guarantee the faithful performance of the contract and the terms and conditions therein contained, shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims and damages of any kind arising out of the performance of this contract. 2.3 This Request for Proposal does not commit the City to make an award, nor will the City pay any costs incurred in the preparation and submission of proposals, or costs incurred in making necessary studies for the preparation of proposals. 2.4 Important Exceptions to Contract Documents - The Proposer shall clearly state in the submitted proposal any exceptions to, or deviations from, the minimum proposal requirements, and any exceptions to the terms and conditions of this RFP. Such exceptions or deviations will be considered in evaluating the proposals. Any exceptions should be noted on the Signature Page. Proposers are cautioned that exceptions taken to this RFP may cause their proposal to be rejected. No additional exceptions shall be allowed after submittal of a proposal. RFP FOR SHERWOOD BOLLARD INSTALATION SERVICES — 2014 Page 3 of 8 2.5 Incomplete Information - Failure to complete or provide any of the information requested in this RFP, including references, and/or additional information as indicated, may result in disqualification by reason of "non responsiveness". SECTION III SPECIAL TERMS AND CONDITIONS 3.0 Term of Contract 3.0.1 The initial term of the contract shall be for two (2) months, anticipated to be (September 1, 2014) to (October 31, 2014). 3.0.2 The City and the Contractor may renew the original contract for one (1) month time periods by mutual agreement. 3.0.3 A contract shall be approved by the City Council and signed by the Mayor. Each section contained herein, any addenda and the response (Proposal) from the successful bidder shall also be incorporated by reference into the resulting contract. 3.0.4 No price escalation will be allowed during the initial term of the contract. If it is mutually decided to renew beyond the initial period and the Contractor requests a price increase, the Contractor shall provide documentation on the requested increase. The City reserves the right to accept or reject price increases, to negotiate more favorable terms, or to terminate (or allow to expire) without cost, the future performance of the contract. 3.0.5 The total actual expenses shall not exceed the amount allowed by the project contract, including any renewal extensions thereof, unless amended by written agreement. 3.1 Agreement Forms 3.1.1 After award, the Proposer will be required to enter into a written contract with the City that is substantially in the form attached hereto as Exhibit "B". 3.1.2 Contract Provisions 3.1.2.1 Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in the contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 7 -day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14 -day period), then City may declare that Contractor is in default under the contract. 3.1.2.2 Termination for Convenience. The contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate the contract at any time by delivering to Contractor 10 -days' advance written notice of intent to terminate. 3.1.2.3 Remedies. If Contractor is in default of the contract and has not cured said default as set forth in Section 3.1.2.1 above, the City may take any one or more of the following steps, at its option: 3.1.2.3.1 by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants under the contract, or enjoin any acts or things which may be unlawful or in violation of the rights of the City under the contract, or obtain damages caused to the City by any such default; 3.1.2.3.2 have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; RFP FOR SHERWOOD BOLLARD INSTALATION SERVICES — 2014 Page 4 of 8 3.1.2.3.3 declare a default of the contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under the contract; 3.1.2.3.4 terminate the contract by delivering to Contractor a written notice of termination; and/or 3.1.2.3.5 take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor under the contract, including but not limited to the recovery of funds. 3.1.2.3.6 No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action under the contract, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 3.2 Terms of Payment 3.2.1 Services authorized under this contract shall be submitted as "lump sum" after services are delivered and accepted and will be paid upon receipt of an original invoice within sixty (60) days. The City, at its sole discretion and without waiving any claims or rights, may allow for partial payment for the work included on an invoice for which all services have not been delivered and/or accepted. 3.2.2 For accounting purposes, all invoices shall contain a sufficient level of detail regarding all services provided and allowable expenses incurred. 3.2.3 All invoices and supporting documentation shall be submitted via US mail to: City of Waterloo Planning and Zoning Department, attn: REAP Gate Project, 715 Mulberry Street, Waterloo, IA 50703. 3.2.4 City has the right, at its discretion, to deny payment for any work by any Contractor if the total actual expenses exceed the amount allowed by the project contract, including any renewal extensions thereof. The Contractor is not obligated to continue performance of services under this Agreement or otherwise incur costs in excess of the total actual expense allowed unless an amendment to the contract is approved, and the City notifies the Contractor, in a written amendment, of the City's acceptance of the revised total actual expense allowed. 3.2.5 All work is to be done in strict compliance with this RFP and Bollard Specifications attached as Exhibit "A". The City may withhold payment for reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the contract, third party claims filed or reasonable evidence that a claim will be filed or other reasonable cause. SECTION IV SERVICE REQUIREMENTS 4.0 Background The City of Waterloo, Iowa, is seeking proposals for the installation of barricades (bollards) at various locations in the Sherwood Park neighborhood, including: (1) near the gate across North Hackett Road just north of the Trolley Trail Bridge, just north of Grand Boulevard, (2) near the gate across Greenwood Avenue easterly of the Highway 218 bridge over Greenwood Avenue and the Cedar River, (3) near the gate across Greenwood Avenue southeasterly of Greenhill Road, and (4) along Greenwood Avenue between the two gates, and around the RFP FOR SHERWOOD BOLLARD INSTALATION SERVICES — 2014 Page 5 of 8 existing boat ramp parking area. The Contract is part of the REAP Sherwood Park Rec Area & Hartman Reserve Nature Center Additions Project. 4.1 Scope of Work The City of Waterloo is seeking a qualified contractor to install barricades (bollards) in accordance with these specifications, including the Bollard Specifications attached as Exhibit "A". The City of Waterloo will acquire and deliver to the site the bollards to be installed. The Proposer understands and agrees that installation of the bollards in the most expeditious manner possible is of the utmost importance and it will make every effort to complete all requirements of the contract in the shortest time possible, consistent with a high quality of workmanship. The services to be performed under the contract shall consist of the work described in the separate "Bollard Specifications" document (attached Exhibit "A") and shall be performed according to the standards set forth therein and herein. Any reference in this RFP to "this specification" shall include such Bollard Specifications. Proposer shall be responsible to familiarize itself with the specifications and to make a personal examination of the job site(s) and the physical conditions that may affect its bidding and performance under the contract. Any work that is performed that is not in compliance with this specification will be at the sole expense of the Contractor and will not be reimbursed by the City. The Proposer understands that it will be solely responsible for any liability, fees, fines, claims, etc., which may arise from its handling of materials or activities not covered by the scope of work or not in compliance with this specification. 4.2 Silence of Specifications — Commercially accepted practices shall apply to any detail not covered in this specification and to any omission of this specification. Any omission or question of interpretation of this specification that affects the performance or integrity of the service being offered shall be addressed in writing and submitted with the Proposal. SECTION V METHOD OF AWARD OF CONTRACT 5.0 Contract Award - Any contract award(s) made by the City of Waterloo is subject to prior approval by the City of Waterloo City Council. Award of contract shall be made to the most responsible and responsive proposal from a Company whose proposal offers the greatest value to the City with regard to the criteria detailed and the specifications set forth herein. The City may select a Proposer based on an "all or none" proposal, on individual responses, or as is otherwise deemed to be in the best interest of the City. 5.1 The award process is as follows: 5.1.1 The Proposer that has submitted the best proposal will be recommended to the City Council for award of contract. 5.1.2 The City Council considers a resolution awarding the contract and authorizing the Mayor to execute the contract on behalf of the City. Note, no contract shall be deemed to be created and exist unless and until the City Council adopts a resolution awarding the contract and authorizes the Mayor to sign the contract. 5.1.3 The Mayor executes the contract. RFP FOR SHERWOOD BOLLARD INSTALATION SERVICES — 2014 Page 6 of 8 SECTION VI FINANCIAL AND NON-FINANCIAL PROPOSAL 6.0 Financial Proposal: This portion of the proposal shall include ONLY the proposed cost of the goods and services to be provided (including all expenses). 6.1 Pricing shall be submitted in the bid tabulation format required by the City (Exhibit "D") and shall be inclusive of all expenses of any type or nature, including but not limited to costs of supplies, materials, subcontractors or other third parties, permit fees, landfill fees, transportation and delivery charges, and out-of-pocket expenses of any type or nature. 6.2 Non -Financial Proposal: This portion of the proposal may be organized in a format determined by the Proposer, but may include details on all materials of the proposal relating to the goods and services proposed, specifications, requirements, warranty, detailed construction plan/timeline, experience, qualifications of key proposed personnel and other information of a non-financial nature. 6.3 The Proposer shall list by name the principal or project manager in its company who will have direct and continued responsibility for the goods and services provided to the City. This person will serve as the Contractor's first point -of -contact on all matters dealing with services and the handling of day-to-day activities through the planning and implementation process. 6.4 Proposer shall not make use of any subcontractors for the project unless such subcontractor has been approved in advance by the City, in the exercise of the City's sole discretion. Proposer shall submit such information about any proposed subcontractor as the City may reasonably request. SECTION VII GENERAL TERMS AND CONDITIONS 1. LANGUAGE, WORDS USED INTERCHANGEABLY - The word CITY refers to the CITY OF WATERLOO, IOWA throughout these Instructions and Terms and Conditions. Similarly, PROPOSER refers to the person or company submitting an offer to sell its goods or services to the CITY, and CONTRACTOR refers to the successful bidder. 2. PROPOSER QUALIFICATIONS - No Proposal shall be accepted from, and no contract will be awarded to, any person, firm or corporation that is in arrears to the City upon debt or contract, that is a defaulter, as surety or otherwise, upon any obligation to the City, or that is deemed irresponsible or unreliable by the City. If requested, Proposers shall be required to submit satisfactory evidence that they have a practical knowledge of the particular supply/service proposal and that they have the necessary financial resources to provide the proposed supply/service as described in this Request for Proposal. 3. SPECIFICATION DEVIATIONS BY THE PROPOSER/ OFFEROR - Any deviation from this specification MUST be noted in detail, and submitted in writing in the Proposal. Completed specifications should be attached for any substitutions offered, or when amplifications are desirable or necessary. The absence of the specification deviation statement and accompanying specifications will hold the Proposer strictly accountable to the specifications as written herein. Failure to submit this document of specification deviation, if applicable, shall be grounds for rejection of the item when offered for delivery. If specifications or descriptive papers are submitted with Proposals, the Proposer's name should be clearly shown on each document. 4. COLLUSIVE PROPOSAL - The Proposer certifies that the proposal submitted by said Proposer is made without any previous understanding, agreement or connection with any person, firm, or corporation making a proposal for the same contract, without prior knowledge of competitive prices, and it is, in all respects, fair, without outside control, collusion, fraud or otherwise illegal action. 5. SPECIFICATION CHANGES, ADDITIONS AND DELETIONS - All changes in Proposal documents shall be through written addendum. Verbal information obtained otherwise will NOT be considered in awarding of Proposals. 6. PROPOSAL CHANGES - Proposals, amendments thereto, or withdrawal requests received after the time advertised for Proposal opening, will be void regardless of when they were mailed. RFP FOR SHERWOOD BOLLARD INSTALATION SERVICES — 2014 Page 7 of 8 7. HOLD HARMLESS AGREEMENT - The Contractor agrees to protect, defend, indemnify and hold harmless the City of Waterloo, its officials, officers, employees and agents, the US Government, FEMA, State of Iowa, their agencies and agents, from any and all claims and damages of every kind and nature made, rendered or incurred by or in behalf of every person or company whatsoever, including the parties hereto and their employees that may arise, occur, or grow out of any acts, actions, work or other activity done by the Contractor, its employees, subcontractors or any independent contractors working under the direction of either the Contractor or subcontractor in the performance of the contract. 8. PROPOSAL REJECTION OR PARTIAL ACCEP- TANCE - The City reserves the right to reject any or all Proposals. The City further reserves the right to waive technicalities and formalities in Proposals, as well as to accept in whole or in part such Proposals where it is deemed advisable in protection of the best interests of the City. 9. PROPOSAL CURRENCY/LANGUAGE - All proposal prices shall be shown in US Dollars ($). All prices must remain firm for the duration of the contract regardless of the exchange rate. All proposal responses must be submitted in English. 10. PAYMENTS - Payments will be made for all goods/services delivered, inspected and accepted within 60 days after acceptance and on receipt of an original invoice. 11. MODIFICATION, ADDENDA & INTERPRETATIONS - Any apparent inconsistencies, or any matter requiring explanation or interpretation, must be inquired into by the Proposer in writing at least 7 days prior to the time set for the Proposal opening. Any and all such interpretations or modifications will be in the form of written addenda. All addenda shall become part of the contract documents and shall be acknowledged and dated on the signature page. 12. LAWS AND REGULATIONS - All applicable State of Iowa and federal laws, ordinances, licenses and regulations of a governmental body having jurisdiction shall apply to the award throughout as the case may be, and are incorporated herein by reference. 13. SUBCONTRACTING - No portion of this Proposal may be subcontracted without the prior written approval by the City. 14. ELECTRONIC SUBMITTAL - Telegraphic and/or proposal offers sent by electronic devices (e.g. facsimile machines) are not acceptable and will be rejected upon receipt. Proposers will be expected to allow adequate time for delivery of their proposal either by airfreight, postal service, or other means. 15. CANCELLATION - Either party may cancel the contract in the event that a petition, either voluntary or involuntary, is filed to declare the other party bankrupt or insolvent or in the event that such party makes an assignment for the benefit of creditors. 16. ASSIGNMENT - Proposer shall not assign the contract or any monies to become due thereunder without the prior written consent of the City. Any assignment or attempt at assignment made without such consent of the City shall be void. 17. EQUAL OPPORTUNITY - The successful Proposer agrees not to refuse to hire, discharge, promote, demote, or otherwise discriminate in matters of compensation against any person otherwise qualified solely because of age, race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, citizenship status, disability, or veteran status. 18. TAXES - The City of Waterloo is exempt from sales tax and certain other use taxes. Any charges for taxes from which the City is exempt will be deducted from invoices before payment is made. 19. PROPOSAL INFORMATION IS PUBLIC — All documents submitted with any proposal and the proposal shall become public documents and subject to Iowa Code Chapter 22, which is otherwise known as the "Iowa Open Records Law". By submitting any document to the City of Waterloo in connection with a proposal, the submitting party recognizes this and waives any claim against the City of Waterloo and any of its officials, officers and employees relating to the release of any document or information submitted. Each submitting party shall hold the City of Waterloo and its officials, officers and employees harmless from any claims arising from the release of any document or information made available to the City of Waterloo arising from any proposal opportunity. RFP FOR SHERWOOD BOLLARD INSTALATION SERVICES — 2014 Page 8 of 8 EXHIBIT "A" CITY OF WATERLOO SPECIFICATIONS FOR BOLLARD INSTALLATION REAP GRANT SHERWOOD PARK REC AREA & HARTMAN RESERVE NATURE CENTER ADDITIONS PROJECT PART 1 - GENERAL 1.01 CITY REPRESENTATIVES The City's Representatives for this project is: Aric Schroeder, City Planner/Project Manager. 1.02 DESCRIPTION OF WORK Unless directed otherwise in the Contract Documents or by the Project Manager, the Contractor shall: A. Install the barricades (bollards) to be provided by the City of Waterloo as specified in section 2.03 below. B. Perform any site clearance and grading needed for barricade (bollard) installation. C. Perform any site cleanup and restoration upon project completion. 1.03 PROTECTION OF THE PUBLIC AND PROPERTIES A. Littering Streets 1. The Contractor shall be responsible for removing any debris or mud from any street, alley or right-of-way resulting from the execution of the project work. Any cost incurred by the City in cleaning up any litter or mud shall be charged to the Contractor and be deducted from funds due for the work. 2. Littering, whether at the work sites or elsewhere, shall not be permitted. 3. All waste materials shall be promptly removed from the site. B. Street Closure 1. If it should become necessary to close any roads during installation of bollards, it shall be the Contractor's responsibility to place adequate barricades and warning signs as required by the City. C. Protection of the Public by the Contractor. The Contractor shall ensure that all work sites are secure and prevent access to the public, including but not limited to cuts or excavations in the roadway or any other excavation or post holes. D. Noise Pollution: All construction equipment used in conjunction with this project shall be in good repair and adequately muffled. The Contractor shall comply with any noise pollution requirements of the City. E. Reserved F. Requirements for the Reduction of Fire Hazards 1. Fire Extinguishing Equipment: The Contractor shall be responsible for having and maintaining the correct type and class of fire extinguisher on site. When a cutting torch or other equipment that might cause a fire is being used, a fire extinguisher shall be placed close at hand for instant use. 2. Fires: No fires of any kinds will be permitted in the work area. 3. Hydrants: No material obstructions or debris shall be placed or allowed to accumulate within fifteen feet of any fire hydrant. All fire hydrants shall be accessible at all times. G. Protection of Public Utilities: The Contractor shall not damage existing fire hydrants, street lights, traffic signals, power poles, telephone poles, fire alarm boxes, wire cables, pole guys, underground utilities, or other appurtenances in the vicinity of the work sites. The Contractor shall pay to repair or replace any damaged utilities. The Contractor shall pay for temporary relocation of utilities, which are relocated at the Contractor's request for its convenience. H. Protection of Adjacent Property 1. The Contractor shall not damage or cause to be damaged any structures, parking lots, drives, streets, sidewalks, utilities, lawns or any other property adjacent to the work site(s). The Contractor shall pay to repair or replace any such damage. 2. The Contractor shall restore existing agricultural drain tiles or roadway subdrains that are cut or removed, including drainable backfill, to original condition. Repairs shall be subject to approval by the property owner where applicable, and by the City's Representative. 1.04 RISK OF LOSS A. The Contractor shall accept the site in its present condition and shall inspect the site for conditions that will affect the ability to perform the required scope of work. The City assumes no responsibility for the condition of the property within the work area, or the condition of the property before or after the solicitation for proposals. No adjustment of proposal price or allowance for any change in conditions that occur after the acceptance of the lowest responsible, responsive proposal will be allowed. B. The Contractor acknowledges and understands that any disposal, removal, transportation or pick-up of any materials not covered under the scope of work shall be at the sole risk of the Contractor. The Contractor understands that it will be solely responsible for any 2 liability, fees, fines, claims, etc. which may arise from its handling of materials not covered by the scope of the work. 1.05 RESERVED 1.06 PAYMENT A. Bollard Installation Work: The Contractor shall be paid the lump sum price for bollard installation, including any incidental or related materials, equipment, or tools necessary as indicated as indicated in the Contract Documents and as approved by the City, and this payment will be full compensation. B. Incidental Items: At its sole expense, the Contractor shall provide and pay for all incidental materials, labor, tools, equipment, transportation, temporary construction, charges, levies, fees, permits and other expenses necessary to complete this work according to the plans and specifications. PART 2 -EXECUTION 2.01 SCHEDULE The Contractor shall complete the Project in an expeditious manner after being notified by the City with a Notice to Proceed. The Contractor shall be responsible for providing the City's Representative with a minimum of one business day advance notification prior to commencing any Contract work. This will include initial commencement and commencement after more than a two business day stoppage of work. The Contractor does hereby expressly acknowledge and agree that time is of the essence of the Contract, and, thus, failure by the Contractor to timely render and perform services hereunder shall constitute a material breach of the Contract. 2.02 BOLLARD ACQUISITION The City of Waterloo shall secure and provide the following materials to the Contractor: A. An estimate of 364 bollards are required, including approximately 7 bollards for the Hackett Road gate, 4 bollards for the Greenwood Avenue east of Highway 218 gate, 13 bollards for the Greenwood Avenue southeast of Greenhill Rd gate, and 340 bollards for along Greenwood Avenue between the gates and around the existing boat ramp parking area. Bollards provided will be rough sawn 8" x 8" x 7' .60 PCF pressure treated southern yellow pine. 2.03 BOLLARD INSTALLATION The Contractor shall install the bollards as follows: A. Bollards shall be spaced at 4 foot on center maximum intervals at locations as generally shown on the attached Exhibits "E-1", "E-2", "E-3", "F-1" and "F-2". The exact location 3 of the bollards shall be discussed with the Project Manager prior to issuance of a Notice to Proceed. Bollards shall be set in 16 inch diameter by approximately 48 inch depth holes filled with existing soil and tamped in place with a mechanical tamp. One of the bollards required for the Greenwood Avenue southeasterly of Greenhill Road gate will be located within a paved (P.C.C) shoulder of the roadway. The roadway shall be cut or augured and the bollard set in an approximately 48 inch depth hole filled with existing soil and tamped in place with a mechanical tamp. A minimum of 6 inches of cement shall be poured level with the roadway surface. It is anticipated that all other bollards will be located outside of the roadway; however the City does not have knowledge of sub -surface materials that may affect the auguring of post holes. B. In addition to a lump sum bid total, a per bollard installation cost shall be provided. In the event that Project funding is insufficient for the total lump sum bid, the City shall have the option to reduce the quantity of bollards to be included in the awarded contract, and adjust the total contract amount accordingly. A minimum of 250 bollards will be included in the contract. In the event that Project funding is more than sufficient for the total lump sum bid, the City shall have the option to increase the quantity of bollards to be included in the awarded contract, and adjust the total contract amount accordingly. A maximum of 450 bollards will be included in the contract. 2.04 SAFETY AND FENCING A. Safety: The Contractor shall comply with all applicable current federal, state and local safety and health regulations. B. Safety Fencing: The Contractor shall have available for placement safety fencing to secure any unsafe areas around the work site, including any debris or excavations not immediately removed, and shall prevent pedestrian access to the work site. Any fencing used, including all related materials, shall be considered incidental to the project work. The safety fence shall remain in place until the safety hazard is removed from the site and all holes or excavated areas are backfilled. The fencing material shall remain the property of the Contractor. C. Safety Techniques: The Contractor shall employ good safety techniques, which include, but are not limited to keeping personnel at a safe distance from construction activities and equipment. Contractor shall be responsible for providing protective gear and equipment to its agents and employees and for ensuring their proper utilization. 2.05 AUTHORIZED WORKERS Only the Contractor and its employees are allowed to perform any work required under the Contract. 2.06 DAILY CLEAN UP OF RIGHT-OF-WAY AND PRIVATE PROPERTY At the end of each workday, the Contractor shall clean sidewalks, streets, and private property of any debris caused by the demolition operation. 2.07 EQUIPMENT 4 A. The Contractor shall be equipped with the normal tools of the trade and shall furnish all labor, tools, and other items necessary for and incidental to executing and completing all required work. B. All equipment and vehicles utilized by the Contractor shall meet all the requirements of federal, state and local regulations, including, without limitation, all US DOT, Iowa DOT and safety regulations, and are subject to approval of the City. All loads must be secured and tailgates must be used on all loads. Trucks shall carry a supply of absorbent to be used to pickup any oil spilled from loading or hauling vehicles. 2.08 PRICING This is a unit price, lump sum contract; all bids, bid components and bid tabulations are on a "not to exceed" basis. Change orders, additions, deletions and any other changes in the scope of work, will take the form of written amendments mutually agreed to by Contractor and City except as noted in Section 2.03 (B) above. In the case of mathematical errors, transposition of figures and the like, actual bid tabulation totals will take precedence over summary bid figures. 2.09 ESTIMATED QUANTITIES The City does not guarantee any materials quantities under this Contract. Actual quantities, whether lesser or greater than estimated by the Contractor, will not affect the process or price bid by Contractor and accepted by City. Payment will be made based on bid quantities or an adjusted quantity as provided in Section 2.03 (B) above regardless of the actual amounts involved. Should any misunderstanding arise as to the intent or meaning of the plans or specifications, the decision of the City is final and conclusive. 2.10 PROPERTY DAMAGE The Contractor shall be responsible for all damages to public and private property. The Contractor shall be responsible for having at least one person of authority and responsibility at the job site, and shall keep a report of all damage. If public or private property is damaged by the Contractor and is not repaired in a timely manner as determined by the City, the City has the option of having the damage repaired at the Contractor's expense to be reimbursed to the City, withheld from future payments of the Contractor, or paid from the performance bond. 5 as of EXHIBIT "B" CONTRACT FOR SHERWOOD BOLLARD INSTALLATION SERVICES This Contract for Sherwood Bollard Installation Services (the "Contract") is entered into , 2014, by and between the City of Waterloo, Iowa ("City") and ("Contractor"). In consideration of the mutual promises exchanged herein, the parties agree as follows: 1. Services. For a period of two (2) months after the date of this Contract, subject to extension upon the mutual written agreement of the parties, the Contractor agrees to furnish all supervision, technical personnel, labor, materials, tools, machinery, services, and perform and substantially complete all work within the time period stated in the specifications after receipt of Notice to Proceed with respect to a given property or set of properties. Work to be performed includes all work described in the Contract Documents (defined below). Contractor shall provide the above goods and services at the cost set forth in Contractor's RFP response. Contractor will be paid lump sum for all goods provided and services performed and accepted. Contractor's request for payment for services authorized under this Contract will be paid within sixty (60) days after receipt of an original invoice and after such goods and services are delivered and accepted. Contractor will be paid for all items satisfactorily completed. Such payment will be full compensation for all work performed, for all permits, licenses, inspections, for complying with all laws, rules, regulations and ordinances, including safety, and for furnishing all materials, equipment and labor to complete the work, in accordance with the specifications. 2. Contract Documents. The following documents (collectively, the "Contract Documents") are hereby incorporated by reference as though set forth herein in full: a. Request for Proposal and all attachments therein b. Addenda c. Response (Proposal) from the Contractor, including Bid Tabulation d. Specifications for Gates and Gate Installation e. Signature Page f. Insurance Requirements In the event of conflict between the provisions of the Contract Documents and this Contract, the provisions of this Contract shall prevail. 2.1 Contract Limits. Total actual expenses allowed by the project Contract, including any renewal extensions of the Contract, shall not exceed $ per bollard for the one bollard within the paved (P.C.C.) shoulder of the roadway and $ per bollard for all other bollards, for a total lump sum of $ , except by written amendment as provided herein. The Contract shall include installation of bollards in total. 3. Approval; Timing of Work. Contractor shall not begin work until after the Contract has been approved by the city council and the Contractor has been issued a Notice to Proceed. 4. Performance Bond. Contractor will be required to furnish bond in an amount equal to one hundred percent (100%) of the contract price and shall be issued by a responsible surety acceptable to the City. The bond shall guarantee the faithful performance of the contract and the terms and conditions therein contained, shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims and damages of any kind arising out of the performance of this contract. 5. Reserved. 6. Indemnity. Except as to any negligence of City, its officials, officers, employees or agents, in the performance of any duty under this Contract, and to the extent not covered by insurance maintained by Contractor, Contractor agrees to defend and indemnify US Government, FEMA, State of Iowa, and City, the officials, officers, employees, agencies and agents of each, and to hold same harmless, from and against any and all claims, demands, causes of action, losses, costs, or liabilities whatsoever, including but limited to reasonable attorneys' fees and expenses, arising from or in connection with the acts or omissions of Contractor in providing the goods and services contemplated by this Contract. This will include but is not limited to actions or suits based upon or alleging bodily injury, including death, or property damage rising out of or resulting from the Contractor's operation under this Contract, whether by itself or by any subcontractor or anyone directly or indirectly employed by any of them. Contractor is not and shall not be deemed an agent or employee of the City. 7. Property Damage. Contractor shall be responsible for all damage to public or private property. Contractor shall have one responsible person at the job site at all times when project activities are undertaken. Contractor shall keep a report of all damage. If public or private property is damaged by Contractor and is not repaired in a timely manner as determined by City, City has the option of having the damage repaired at the Contractor's expense, to be reimbursed to the City or withheld from future payments to Contractor hereunder. 8. Default; Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in this Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 7 -day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14 -day period), then City may declare that Contractor is in default hereunder and may take any one or more of the following steps, at its option: a. by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants hereunder, or enjoin any acts or things which may be unlawful or in violation of the rights of the City hereunder, or obtain damages caused to the City by any such default; 2 b. have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; c. declare a default of this Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under this Contract; d. terminate this Contract by delivery to Contractor of written notice of termination; and/or e. take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor hereunder, including but not limited to the recovery of funds. No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 9. Termination for Convenience. This Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate this Contract at any time by delivering to Contractor 10 -days' advance written notice of intent to terminate. 10. Non -Assignable Duties. Contractor may not assign its duties hereunder without the prior written consent of City. 11. Independent Contractor. Contractor is an independent contractor and is not an employee, servant, agent, partner, or joint venturer of City. Contractor has no power or authority to enter into contracts or agreements on behalf of City. City shall determine the work to be done by Contractor, but Contractor shall determine the legal means by which it performs the work specified by City. City is not responsible for withholding, and shall not withhold, FICA or taxes of any kind from any payments which it owes Contractor. Neither Contractor nor its employees, if any, shall be entitled to receive any benefits which employees of City are entitled to receive and shall not be entitled to workers' compensation, unemployment compensation, medical insurance, life insurance, pension, or any benefits of any type or nature whatsoever on account of their work for City. Contractor shall be solely responsible for compensating its employees, if any. 12. Anti -Discrimination. During the performance of this Contract, Contractor, for itself, its assignees and successors in interest, agrees to comply with the anti -discrimination laws of the State of Iowa, as contained in Chapters 19B and 551 of the Code of Iowa, which are herein incorporated by reference and made a part of this Contract. 13. Severability. In the event any provision of this Contract, together with the Contract Documents, is held invalid, illegal, or unenforceable, whether in whole or in part, the remaining provisions of this Contract shall not be affected thereby and shall continue in full 3 force and effect. If, for any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written, but that by limiting such provision it would become valid, legal, and enforceable, then such provision shall be deemed to be written and shall be construed and enforced as so limited. 14. General Terms. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining to the subject matter hereof This Contract may not be modified or amended except pursuant to the mutual written agreement of the parties. This Contract is binding on the parties and the heirs, personal representatives, successor and assigns of each. Time is of the essence in the performance of the terms hereof IN WITNESS WHEREOF, the parties have executed this Contract for Sherwood Gate Acquisition and Installation Services as of the date first set forth above. CITY OF WATERLOO, IOWA By: Ernest G. Clark, Mayor [Contractor] Attest: Suzy Schares, City Clerk 4 EXHIBIT "C" SIGNATURE PAGE The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish all required services and pay all incidental costs in strict conformity with these documents for the stated process as payment in full. Our bid, consisting of the total of the tabulated amounts submitted is, not to exceed: The correct summation of actual bid tabulation figures will supersede any amounts shown on this page. Submitting Firm: Address: City: State: Zip: Authorized Representative (print) Authorized Representative Signature Date : Email: Phone: Fax: EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible. Please check one: Our company has no exceptions/deviations. Our company does have exceptions/deviations which are listed on an attached document. FIRM PRICING. Offered prices shall remain firm for a minimum of sixty (60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract. ADDENDA (It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number Date Addenda Number Date Addenda Number Date Addenda Number Date We choose not to bid at this time but would like to be considered for future requests for bid. EXHIBIT "D" BID TABULATION o 0 -0 0 ƒ0\)0• E °> 760, o E- 0®°2G±p E[�Q° ata±–,= o 0. .0/ \\z 0= =Zm o -- >, = E0 g• u) -C —0 0o,C00 0_[0-c- 0 cXCD e •- u9 / #8«/asl \> Eo\ -c 4==ac i°oQ=Q- ±#QES/§ �• 0c\- k9cfmmc o . » ,. \/\\}/) C6§Ek\) }00222) 5ea�=0XI 0)}\/0 o 27/\±� \�%k2/4- (0/(0 eoo 3023)). )03 E 0{ k 00 �CO0c 0- .C.- $ 2 - 2ao0 • o 0/x.2 }3\22)3 • EfE0°® )� o -0 E § D /�§2Ef ¥E_�, \_&es\0u �C«-a ae.<a/2 oTO -ci C . & fi \2%20 COa.0 > � �2 . . ' CO 0 -D - - 0 E 0. Q \¥E CO 22%�e'£ V- o =°gt 03 o 0 ° — 2- / -c _a • .c E . 7)m£ -2o 33§oo - 0®–E \))\)\2 ci)0 .= »e#2o#a 2&3o0£) §_c 2_, \7)2=£0 –tea)0E � G==222 c• a_ .0 50 =al a)E _c 7 Contractor agrees to complete the project as described in accordance with the specifications and other information included in the contract documents for the following prices: PRICING SHALL INCLUDE ALL APPLICABLE TIPPING FEES OR DISPOSAL FEES. PRICE EXTENSION 1 (Numeric) _ _ UNIT PRICE (Numeric) Per Bollard Per Bollard UNIT PRICE (Written) Dollars Per Bollard Dollars Per Bollard ESTIMATED QUANTITY e- § ITEM DESCRIPTION Bollard Installation (labor) total. Total cost to install one bollard within the paved (P.C.C.) shoulder of the roadway (requires road cut and 6 inches of cement poured level with the roadway surface). Proposers are encouraged to provide additional detail to break out the per bollard amount. Bollard Installation (labor) total. Total cost to install 363 bollards. Proposers are encouraged to provide additional detail to break out the per bollard amount. S • 1—z 9 – g esi z I- E En - 2 2 2 TOTAL BID PRICE NOT TO EXCEED: $ m CONTRACTOR: Company Name 1 Exhibit "E-2" Greenwood Ave East of Hwy 218 Gate Location of Gate Exhibit "E-3" Greenwood Ave Southeast of Greenhill Rd Gate AiAbb. Gatekeeper Post (by others) Bollard Requiring Street Cut Gate (by others) Latch Post (by others) Pedestrian Post (by others) 13 Bollards Existing Chain Link Fence N A g EXHIBIT "G" INSURANCE REQUIREMENTS Contractor, at its own expense, shall procure and maintain the following insurance so as to cover all risk which shall arise directly or indirectly from the contractor's obligations and activities. 1. Workers Compensation and Employers Liability Insurance meeting the requirements of the Iowa Workers Compensation Law covering all of the contractor's employees carrying out their work. 2. General Liability Insurance with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. At a minimum, coverage for Premises, Operations, Products and Completed Operations shall be included. This coverage shall protect the public or any person from injury or property damages sustained by reason of the contractor or its employees carrying out their work. 3. Automobile Liability Insurance with either a combined limit of at least $1,000,000 per occurrence for bodily injury and property damage without sub -limits or split limits of at least $1,000,000 for bodily injury per person per occurrence and $1,000,000 for property damage per occurrence. Coverage shall include all owned, hired, and non -owned motor vehicles used in the performance of work by the contractor or its employees. Subcontractors. In the case of any work sublet, the contractor shall require subcontractors and independent contractors working under the direction of either the contractor or a subcontractor to carry and maintain the same workers compensation and liability insurance required of the contractor. Qualifying insurance. Policies shall be issued by insurers who are authorized to do business in the State of Iowa. All policies shall be occurrence form and not claims made form. The contractor shall be responsible for deductibles and self-insured retentions in the contractor's insurance policies. Additional Insured. The City of Waterloo, Iowa, its officers and employees, shall be named as additional insured on the contractor's, subcontractor's, and independent contractor's liability insurance policies and certificates of insurance. This provision does not apply to workers compensation insurance. Certificate of Insurance Requirements 1. "The City of Waterloo, Iowa, its officers and employees" shall be designated as additional insureds. 2. The minimum liability limits required by the City are $1,000,000. This must be occurrence form liability coverage. 3. The following address must appear in the Certificate Holder section: City of Waterloo, Iowa, 715 Mulberry Street, Waterloo, IA 50703. 4. Certificate of Insurance must be provided to the City prior to starting the project and before a permit will be issued. Certificates may be sent by email, fax, mail, or delivery. 5. Contractor shall provide the City with a renewal certificate of insurance 30 days prior to policy expiration dates. EXHIBIT "H" BIDDER SUSPENSION AND DEBARMENT REQUIREMENTS In response to federal law concerning suspension and debarment and in accordance with OMB Guidance in 2 CFR Part 180 and Executive Orders 12549 and 12689, all federally funded projects shall be performed by a qualified bidder. The qualified bidder has been further defined as follows: To be a qualified bidder, the person, corporation, partnership, or firm shall not have been suspended and disbarred from procurement for the Federal Government. The contractor shall provide the City with a certification that he is a qualified bidder according to the above definition. The Certification shall be submitted with the contractor's bid. A copy of the form of "Bidder Suspension and Debarment Certification" is included below. If it is determined that the contractor does not meet this qualification after he begins work, a shutdown notice shall be issued and the voiding of the contract shall begin unless the contractor becomes qualified. BIDDER SUSPENSION AND DEBARMENT CERTIFICATION Project Name: Sherwood Bollard Installation Services Date of Bid Opening: August 7, 2014 To be a "qualified bidder", from the time the bid or proposal is submitted until award of the contract, and thereafter during the term of the contract if the bidder is awarded the contract, the person, corporation, partnership or firm shall not have been, nor shall it be, debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency. The undersigned hereby certifies that the bidder (proposer) identified in this certification is a "qualified bidder" as defined above, and the bidder hereby agrees to notify the City of Waterloo immediately if the bidder's status as a "qualified bidder" changes after the date hereof. Company Name: DUNS Number: (Data Universal Numbering System Number assigned by Dun & Bradstreet) Corporate Officer: Title: Date: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-650 RESOLUTION PRELIMINARILY APPROVING THE REQUEST FOR PROPOSAL DOCUMENT, PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH SHERWOOD BOLLARD INSTALLATION SERVICES. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Community Planning & Development Director of said City to prepare proposed Request for Proposal document, plans, specifications, form of contract, estimate of cost, etc., in conjunction with Sherwood Bollard Installation Services, in the City of Waterloo, Iowa, and WHEREAS, said Community Planning & Development Director did file said Request for Proposal document, plans, specifications, form of contract, estimate of cost, etc., in conjunction with Sherwood Bollard Installation Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed Request for Proposal document, plans, specifications, form of contract, estimate of cost, etc., in conjunction with Sherwood Bollard Installation Services, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 28th day of July, 2014. ATTEST: Suzy Sc ares, CMC City Cl rk t G. lark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-651 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED REQUEST FOR PROPOSAL DOCUMENT, PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH SHERWOOD BOLLARD INSTALLATION SERVICES, IN THE CITY OF WATERLOO AS AUGUST 11, 2014, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 11th day of August, 2014, for the purpose of holding a public hearing on proposed Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Sherwood Bollard Installation Services, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 28th day of July, 2014. „6h4w4, nest G. Clark, Mayor ATTEST: Suzy Sc ares, CMC City Cl rk WATERLOO PUBLIC LIBRARY—Board of Trustees—June 5, 2014 Submitted by Kim Chapman Members present: Ivy Hagedorn, Warren Wortham, Karol Erdmann Members absent: Jan Hahn, Kathleen Wernimont Others present: Sheryl McGovern, Lori Petersen, Nick Rossman, Carolyn Sallis, Kelly Stern, Kim Chapman, Waterloo Councilperson Patrick Morrissey, Public Richard Pint The regular meeting of the Waterloo Public Library Board of Trustees was called to order by Vice - President Karol Erdmann at 12:00 p.m. Moved by Hagedorn, seconded by Wortham, to amend the agenda by moving Oral Comments of Board Members, Staff and the Public after Minutes of the April 3, 2014 Meeting. Motion carried. Moved by Wortham, seconded by Hagedorn, to approve the April 3, 2014, regular meeting minutes as presented. Motion carried. Oral Comments of Board Members, Staff and the Public • Richard Pint would like to see the Learning Center opened again. He could really use the help that was given by the staff in the Learning Center. Sheryl McGovern asked if the staff was willing to help him when he asks for it. Carolyn Sallis told him an available option is to make an appointment with staff for help. The financial reports and bills were reviewed. The end of the fiscal year is winding down. Sheryl pointed out the payment to CDW includes a printer for her office and a laptop for the library. The printers purchased from Computype for spine labels will allow the catalogers to print the labels rather than have the labels manually entered and printed by processing staff. The new printers will save time and mistakes. Moved by Hagedorn, seconded by Wortham, to pay all bills as presented. Motion carried. The usage report shows the door count is up significantly from April of last year. Circulation has increased by 4% from last April. Director's Report • Report on accreditation status and materials funds—for accreditation standards funds spent for materials need to be 10% of the entire library budget over a three year period. However, Sheryl discovered that if 10% is spent in the third year, the three year average does not need to be used. In fiscal years 2013 and 2014, about 9% of the library's budget was spent on materials. The goal is to spend 10% in FY15. We do expect to receive the Lawson funds in FY15, which will help to meet that goal. • Fundraising, donations at events, "selling" wall and/or screen space—the library could work with the Community Foundation on fundraising. Some libraries ask for donations at events, some sell wall space and screen space. WPL worked with ME&V several years ago and found there was community support for the library. There is office space on the third floor that can be rented for $10,000 to $15,000 per year. Sheryl is unsure how to proceed with fundraising, but feels having a specific goal and/or identifying what the library needs is a good start. Studies do show that even though people may not use the library, most are generally supportive of the library. What about Friends' members? Do they have connections? The consensus is to keep the fundraising idea alive. • Meeting room tables and chairs—there are currently 150 meeting room chairs. It's believed there were 300 chairs at one time. There are nine rectangular tables and five round tables. New chairs are needed, especially for youth programming when there can be up to 300 people in the meeting rooms. Tables and chairs were submitted to the City as a capital improvement item, but they were not included on the final budget. An estimate is $10,000-$12,000 for tables and chairs, and adding painting of the meeting rooms could be as much as $20,000. Several ideas were mentioned including "selling" sponsorships of a chair and attaching a plaque, thus giving public recognition, or asking the Friends of the Library. Sheryl will continue adding tables and chairs to the capital improvement request. • City of Waterloo Goal Setting Report—was included in the packets. Sheryl feels it is helpful for the Board to know the City's goals. • Miscellaneous—Jan Hahn's term ends June 30; he is willing to serve again. Officer terms expire this month. New officers will need to be elected at next month's meeting. Informational Reports from Staff • Kelly Stern, Youth Librarian—registration for the Summer Library Program (SLP) began Monday; 200 kids have registered so far. The SLP theme is Fizz, Boom, Read. Next Friday, June 13, will be Mess Fest in the parking lot with kids creating different messy experiments. Other programs include Snakes Alive, Mad Science, musician Dino O'Dell, the Grout Museum, Dan Wardell and Chamber Music. The SLP encourages kids to be readers throughout the summer. • Nick Rossman, Circulation Department Head—the teen summer program will take place in July. Staff members Carolyn Sallis and Becky Miller have created the programs: Food Art, Painting on Canvas, a Skype session with author Ellen Hopkins, and Book Art (repurposing books). • Carolyn Sallis, Union President—nothing to report. • Lori Petersen, Tech Services Department Head—the department is using the new spine label printers; wrapping up the fiscal year to move into the new fiscal year; Lori will be attending the Iowa OCLC User Group conference in Ames tomorrow. • Kim Chapman, Business Office—nothing to report. Referred for Board Action • Closing for Veterans Day and Day Following Thanksgiving—moved by Wortham, seconded by Hagedorn to close Veterans Day and the day after Thanksgiving. Motion carried. • County Contract—moved by Hagedorn, seconded by Wortham to accept the contract as written. Motion carried. • Iowa Library Services Contract—moved by Hagedorn, seconded by Wortham to accept the Memorandum of Understaning for rental of office space for the library service area. The annual rent is $4,000 and is library income. Motion carried. • Confidentiality Policy: No recommended changes—reviewed and accepted as written. • Electronic Intellectual Feedom Policy: No recommended changes—reviewed and accepted as written. • Gift Policy: Remove "at the book sales sponsored" from Paragraph 4—moved by Hagedorn, seconded by Wortham to accept the suggested change. Motion carried. • ICN Use Policy: Remove "meeting" from Paragraph 12—moved by Wortham, seconded by Hagedorn to accept the suggested change. Motion carried. • Study/Typing Room Policy: No recommmended changes—reviewed and accepted as written. • Public Bulletin Board Policy: No recommended changes—reviewed and accepted as written. • Request for Reconsideration of a Policy: Add email address, change "Complainant" to "Patron", and change "Complainant Represents" to "Representing"—moved by Hagedorn, seconded by Wortham to accept the suggested changes. Motion carried. • Smoking Policy: Add "Ecigarettes are not allowed in the Library, or on library grounds." Moved by Hagedorn, seconded by Wortham to reword the policy to say: "Smoking, including the use of e - cigarettes and the use of related smoking technolgy, is prohibited, as stated in the Iowa Code." Motion carried. Unfinished Business • L/M Communication—April and May minutes were included in the packets. FOL Liaison • Karol Erdmann reported the FOL will hold a $4 -a -bag sale on June 14. The next meeting will be held July 3 at noon. Moved by Hagedorn, seconded by Wortham to adjourn. Motion carried. The meeting adjourned at 1:04 p.m. 301 At the regular meeting of the Board of Waterloo Water Works Trustees, held Wednesday, June 25, 2014, there were present Terry M. Kuntz, Chairman; Mary H. Potter, Vice Chair; and Scott Wienands, Trustee. Also in attendance: Rick Wilberding, Distribution Department Manager; and Dennis Clark, General Manager and Secretary. Terry Kuntz called the meeting to order at 8:00 a.m. The Board approved to adopt the agenda. The minutes of the regular meeting of May 28, 2014, were approved as read. Upon motion, unanimously passed, the following Bills Resolution was adopted. BE IT RESOLVED BY THE BOARD OF WATER WORKS TRUSTEES OF THE CITY OF WATERLOO, IOWA: That the bills listed below for which warrants against the funds designated, have been issued in payment, are found to be correct, and the acts of the Secretary in issuing and delivering said warrants are hereby ratified and approved. MAY 31, 2014 GENERAL FUND EFT US Department of Treasurer Federal withholding tax 50934 Assurant Employee Benefits Dental and disability insurance 50935 Black Hawk County Annual map updates Treasurer, MIS 50936 BMC Aggregates, L.C. 50937 CDW Government, Inc. 50938 Crescent Electric Supply 50939 Cedar Valley Sportsplex 50940 Electronic Engineering 50941 Ferguson Enterprises, Inc. 50942 Iowa Department of Natural Resources 50943 Iowa Public Employees Retirement System 50944 Kelly Services, Inc. 50945 First Assembly of God 50946 Marks Property 50947 Brett Noonan 50948 Ai Ti 50949 Dale Bright 50950 Quilynda N. Campbell 50951 Becky Rumsey 50952 Latanya Gafeney 50953 Thu She 50954 Catherine Masters 50955 Trisha Overvaag 50956 Brian Price 50957 MidAmerican Energy Co 50958 Joe Moody 50959 Nilles Associates 50960 Northland Products Co. 50961 Postmaster 50962 R Company, Inc. • 50963 Rochester Armored Car Co. 50964 Utility Equipment Co. Fill sand and roadstone Port switch for CIS project room Fluorescent light bulbs Authorized payroll deduction for Sportsplex Monthly vehicle tracking service Flange gaskets \Nater operator certification exam fee (PERS for 15 employees Temporary office clerical services Overpayment on final bill Overpayment on final bill Overpayment on final bill Overpayment on final bill M. D. & U. D. refund II LC CL IL II it It 6 B {I II II II II Gas, power and electric Reimbursement for uniform cost Well #19 and Well #21 Engineering Oil Postage Repaired water main breaks on Colorado & Cottage Grove, Walnut & E. 2"d, and ML King Jr. & Walnut Armored car service Fittings 20,466.42 6,883.86 45.75 1,354.91 28.42 69.15 358.90 329.45 49.67 30.00 10,241.02 842.40 25.80 84.41 65.36 84.92 16.45 5.56 36.78 53.32 26.41 24.60 29.99 24.60 31,701.26 15.00 7,182.50 547.72 4,000.00 9,742.00 242.98 17,189.50 302 50965 Waterloo Water Works EFT Treasurer, State of Iowa EFT State of Iowa Treasurer 50966 ABM Janitorial Services 50967 Acco Unlimited Corp. 50968 Advanced Systems, Inc. 50969 Allen Memorial Hospital 50970 Aspro, Inc. 50971 Black Hawk Waste Disposal 50972 BMC Aggregates, L.C. 50973 Bowers Masonry Concrete 50974 Dell Marketing, L.P. 50975 Iowa Department of Natural Resources 50976 IWI Motor Parts 50977 Keystone Laboratories, Inc. 50978 Gerardo Rivera 50979 Shelli Ackles 50980 Jessica Grosvenor 50981 Salvation Army 50982 George Long 50983 Justin M. Henry 50984 Robert Mullenberg 50985 Rachel L. Schwartz 50986 Tailin Phillips 50987 Erin Lockard 50988 Chad & Heather Rickert 50989 Katherine M. Soy 50990 Jennifer Thilges 50991 St. Vincent DePaul 50992 Meagan Bailey 50993 Traci Harms 50994 Rachel Bassell 50995 Demarius Wallican 50996 Deanna Hofstadter 50997 Troy & Deon Field 50998 Darwin Morris 50999 Marcus L. Kuhl 51000 Brian & Anne Zeets 51001 Megan R. Manders 51002 Mary Wiitala 51003 Abby Drebes 51004 Andrea K. Sasse 51005 Robert E. Damme 51006 Ronald K. Redig 51007 C. Doyle Properties 51008 Postmaster 51009 R Company, Inc. 51010 Schimberg Co. 51011 Sensus Metering Systems 51012 Office of Auditor of State 51013 USABlueBook 51014 U.S. Cellular 51015 Utility Equipment Co. 51016 Van Wert, Inc. Reimbursed petty cash for water main repair costs State withholding tax Sales tax Janitorial services Chlorine and HFS Maintenance contract for copying machine Hearing tests for 23 employees and CDL drug test for one employee Cold mix Waste disposal Fill sand and roadstone Paving patch on University Avenue Computer monitor display adapters for CIS project Permit fee for Ansborough Avenue and Highway 20 repair Brakes and rotors for unit #2 and automotive supplies for garage Water sampling M. D. & U. D. refund It it II if tt B 11 tl CI CL It It If It It It CI It tt tt It II It CI CI 11 CC t1 II It II It CI II If It It tf tl t1 It CI It it It It tI II Overpayment on final bill Postage Water service line repair at 124 Alta Vista Spool for Well #17 project Meters 2013 Audit filing fee Rotary pipe cutter for large diameter meter sets Monthly fee for GPS hot spot Supplies for 2" bypass on Remington Road Meter reading service 37.80 7,226.00 10,899.06 1,041.50 8,380.05 284.73 486.00 746.55 94.00 735.87 6,170.00 66.27 143.20 553.97 57.20 105.00 105.00 19.81 34.48 48.82 1.69 36.78 7.87 22.07 5.28 1.69 87.31 3.82 8.42 12.02 19.22 33.60 23.60 33.60 17.32 54.60 48.60 33.60 24.60 24.60 24.60 42.42 42.42 42.42 29.50 300.00 3,200.00 1,620.33 2,193.90 625.00 1,791.91 39.07 1,260.84 5,108.60 51017 Marshall Wedemeier 51018 Westrum Leak Detection 51019 Waterloo Water Works 51020 ING Life Insurance 51021 Public Employees Credit Reimbursement for uniform costs Assisted with leak detection on N. Elk Run Road Reimbursed petty cash for customer payment error Authorized payroll deduction for deferred compensation Authorized payroll deduction for Union credit union 51022 Charles Schwab Institutional Authorized payroll deduction for employee pension contribution 51023 Teamsters Local Union Authorized payroll deduction for #238 union dues EFT US Department of Treasurer Federal withholding tax 51024 Accu Jet, LLC Hydrant M. D. refund 51025 AECOM Engineering for Highway 63 Water Main Replacement Project 51026 Aramark Uniform Services Towel service 51027 Aspro, Inc. Cold mix 51028 Black Hawk County Auditor \Nater and sewer bond fees 51029 BMC Aggregates, L.C. Fill sand and roadstone 51030 Community Bank & Trust Bank charges for February, March and April Sewer, garbage and yard waste fees 19,057.11 Sewer, garbage and storm water 1,085,617.79 Computer monitor and sound bar, 3,038.76 three desktop computers and one laptop computer for CIS project Fitting for Washburn pressure reducing valve Gauges for pressure reducing valves Logging slings, safety glasses, locating flags and paint Permit fee for NPDES General Permit No. 2 for Dewitt Road Water Main Extension Project Temporary office clerical services Reimbursement for cell phone Fuel for vehicles Reimbursement for cellphone Overpayment on final bill Overpayment on final bill Overpayment on final bill M. D. & U. D. refund 51031 City of Raymond 51032 City of Waterloo 51033 Dell Marketing, L.P. 51034 Engineered Systems, Inc. 51035 Ferguson Enterprises, Inc. 51036 Gierke -Robinson Co. 51037 Iowa Department of Natural Resources 51038 Kelly Services, Inc. 51039 Steve Kerns 51040 Kwik Trip, Inc. 51041 Travis Larson 51042 Kathleen Swope 51043 Michael Stambaugh 51044 LNA Enterprises 51045 Joseph Sailor 51046 Jacob Meron 51047 Jordan L. Johnson 51048 First Presbyterian Church 51049 Curtis L. Ross 51050 Rose M. Caballero 51051 Megan Curran 51052 Amadeo Hernandez, Jr. 51053 Arthur A. Crowthers 51054 Menards Batteries and small fittings 51055 Ray Mount Wrecker Service Towed unit #2 51056 Northern Lake Service, Inc. EPA water analysis 51057 Radio Communications Monthly access fee and pager rental 51058 Schimberg Co. Pipe and polywrap 51059 Charles Schwab Institutional Employer contribution to employee pension fund Quick couplers for hydraulic attachments 529.76 on unit #21 Water sampling 180.00 CDL drug testing 37.00 303 29.96 537.50 111.72 3,588.00 3,822.50 2,187.26 967.00 19,365.84 739.01 3,541.05 217.22 1,161.00 7,103.24 746.80 1,263.44 11 {I 11 6 11 It {1 B di If 61 {I {1 11 1{ 51060 Scot's Supply 51061 TestAmerica Laboratories 51062 UnityPoint Clinic - Occupational Medicine 163.63 84.71 850.67 175.00 1,516.32 50.00 4,853.76 50.00 48.22 38.94 50.40 12.99 56.92 5.28 42.42 54.60 24.60 24.60 41.52 105.00 87.82 45.00 7,752.00 154.00 7,687.31 42,475.00 304 51063 United Parcel Service 51064 Utility Equipment Co. 51065 Watco Construction, Inc. 51066 WBC Mechanical, Inc. 51067 Rick Wilberding 51068 Waterloo Water Works EFT State of Iowa Treasurer 51069 Benton's Sand & Gravel 51070 Black Hawk County Treasurer, MIS 51071 Campbell Supply 51072 Dex Media East, Inc. 51073 DLT Solutions, Inc. 51074 Flowerama 51075 Gierke -Robinson Co. 51076 Hogan & Hansen 51077 Kelly Services, Inc. 51078 Keystone Laboratories, Inc. 51079 James Jackson 51080 Kevin S. Roberts 51081 Kathy A. Monson 51082 Tessa Lange 51083 Tammy Good 51084 Harold Wilcox 51085 Christopher S. Laube 51086 Tim Black 51087 Tammy Moyer 51088 Melissa Data Corp. 51089 Menards 51090 Municipal Supply, Inc. 51091 Postmaster 51092 Storey Kenworthy 51093 Utility Equipment Co. 51094 Courier Communications 51095 Wellmark Blue Cross Blue Shield 51096 Witham Auto Center 51097 INC Life Insurance 51098 Public Employees Credit Charges to ship Pumping Station 57.19 computer to load SCADA software and returned pressure reducer valve part Fittings, diamond blade and 2" meter 6,440.74 gaskets Installed new valve and lowered 2,100.00 water main at Lafayette and Division Repaired boiler 1,216.83 Reimbursement for cell phone 50.00 Reimbursement of city service fees 11,085.18 Sales tax 16,000.00 Topsoil 598.07 Data processing for April 7,438.25 Safety vests, slings and shackles, cloth rags, impact wrench, batteries and sockets Phonebook advertisement AutoCAD software annual renewal Sympathy flowers Hard hats and safety glasses Payroll and consulting services Temporary office clerical services Water sampling M. D. & U. D. refund It it tt 41 tt 44 it 14 It ❑ if 44 t 44 14 Li it tt Annual subscription renewal for mailing software Kitchen and restroom supplies, grease gun and hitch pin clip Gaskets, flanges, pave box lids and batteries for handheld devices Postage Uniform embroidery Fittings and ratchet wrenches Legal ads Medical insurance Window guide for unit #18 Authorized payroll deduction for deferred compensation Authorized payroll deduction for Union Credit Union 51099 Charles Schwab Institutional Authorized payroll deduction or employee pension contribution EFT US Department of Treasurer Federal withholding tax 51100 Aercor Wireless, Inc. Wireless access point for guest internet for CSI project 51101 Automatic Door Group Repaired entrance door at Customer Service Center Fill sand and roadstone Service Monthly vehicle tracking service Business consulting for CIS project Switch for Stihl saw One Call service M. D. & U. D. refund 51102 BMC Aggregates, L.C. 51103 CenturyLink 51104 Electronic Engineering 51105 EMA, Inc. 51106 Gierke -Robinson Co. 51107 Iowa One Call 51108 Lani Vallente 462.95 30.00 997.54 49.09 23.36 775.20 3,005.60 1,062.00 26.41 5.28 37.48 33.90 6.02 6.46 20.99 24.60 13.80 994.00 268.26 379.50 850.00 8.50 6,485.00 528.82 35,462.12 122.38 3,588.00 4,122.50 2,268.71 19,774.93 451.00 143.00 355.79 204.29 329.45 12, 063.00 18.81 916.20 32.99 51109 Win Tun 51110 Lucas Steele 51111 Devann Durnin 51112 Jeremy Cue 51113 Leroy J. Graveman 51114 Abel Ledezman 51115 Freddie Lee 51116 Fusion Realtors 51117 Robson Homes, Inc. 51118 Robson Homes, Inc. 51119 Nathan Northey 51120 Dunnwald Properties 51121 Postmaster 51122 Storey Kenworthy 51123 Swisher & Cohrt, P.L.C. 51124 Utility Equipment Co. 51125 Courier Communications 51126 WBC Mechanical, Inc. Payroll M. D. & U. D. refund {( IL IL Overpayment on final bill Overpayment on final bill Overpayment on final bill Overpayment on final bill Overpayment on final bill Postage Copying machine paper, small office supplies and colored paper Legal services Fittings, curb stops, pave boxes, stainless steel rods and bushings Legal ad Repaired boiler 305 15.61 43.13 61.92 5.28 10.86 6.78 17.36 43.08 108.93 108.93 30.44 86.75 4,000.00 190.42 481.00 2,277.14 49.96 86.25 133,423.31 $1,668,129.73 The General Manager presented the Monthly Financial Report as of May 31, 2014 as follows: May 1, 2014 Balance $5,520,021.63 Receipts 571,935.48 Disbursements 543,390.78 May 31, 2014 Balance $5,548,566.33 Debt Reserve Fund 330,000.00 Restricted Bond Fund 0.00 Bond Debt Sinking Fund 168,600.00 Repairs & Rehabilitation Fund 337,593.10 General Fund Balance 4,712,373.23 $5,548,566.33 It was moved, seconded and approved to receive and place on file the Monthly Financial Report as presented. The General Manager presented the Revenue and Expense Summary as of May 31, 2014 as follows: Operating Revenue Operating Expense Non -Operating Revenue Non -Operating Expense Capital Expense 2013 2014 $3,173,440.83 $3,324,498.43 2,126,940.30 2,294,069.97 $1,046,500.53 $1,030,428.46 63,620.52 0.00 209,235.72 $ 900,885.33 68,877.21 0.00 272,875.91 $ 826,429.76 It was moved, seconded and approved to receive and place on file the Revenue and Expense Summary. 306 In 2007, the Waterloo Water Works sold $3.3 million of water revenue bonds to fund capital projects. All of the bond proceeds have been spent on previously completed capital projects. The bonds are being paid off over a 10 -year period and have an effective interest rate of 3.9 percent. A requirement of the bond issue is that the Water Works hold back 10 percent of the total proceeds, or $330,000, in reserve for the duration of the 10 year payback period. The current outstanding principal balance is the sum of $1,125,000. Larry Burger of Speer Financial, Inc., facilitated the issuance of the revenue bonds in 2007 and has assisted the Water Works in providing necessary ongoing reports to the various entities, as required. In discussion with Mr. Burger, the possibility of calling and prepayment of the revenue bonds was reviewed. Due to the heavy commitment of ongoing and future capital projects, prepayment of the bonds was not pursued. Mr. Burger recently communicated an opportunity to refund the Capital Loan Notes and pursue private placement of the remaining debt. Private placement would not require a 10 percent debt service reserve, allowing the current $330,000 reserve to be used to partially pay down the outstanding balance. At their May 2014 meeting, the Board adopted a resolution fixing the date of the June 2014 Board of Trustees meeting as the date for authorization of a loan agreement and the issuance of not to exceed $1,000,000 water revenue refunding capital loan notes of Waterloo, Iowa, and providing for publication of notice thereof. It was moved by Potter, seconded by Wienands and unanimously approved to receive and place on file the proof of publication of notice of public hearing. Chairman Kuntz announced that it was time for the public hearing for the Water Revenue Refunding Capital Notes, Series 2014. There being no written comments on file and no oral comments, it was moved by Wienands, seconded by Potter and unanimously approved to close the public hearing. Maggie Burger and Larry Burger attended the Board meeting and reported that Cedar Rapids Bank and Trust Company has submitted a proposal for the purchase of $809,000 Water Revenue Refunding Capital Loan Notes, Series 2014 at a true interest rate of 0.9501 percent. Applying the $330,000 proceeds of the debt reserve fund provides for a bond debt service with annual debt service of $396,244.99 in 2015 and $419,952.00 in 2016. This action provides for a net present value savings of $38,462.82. Cost of issuance fees are expected to total $14,000.00. It was moved by Wienands, seconded by Potter and unanimously approved to adopt a resolution instituting proceedings to take additional action for the authorization of a loan agreement and the issuance of not to exceed $1,000,000 Water Revenue Refunding Capital Loan Notes. It was moved by Potter, seconded by Wienands and unanimously approved to adopt a resolution directing the acceptance of a proposal to purchase $809,000 Water Revenue Capital Loan Notes, Series 2014. It was moved by Wienands, seconded by Potter and unanimously approved to adopt a resolution authorizing the redemption of outstanding Water Revenue Capital Loan Notes, Series 2007, dated February 1, 2007. It was moved by Wienands, seconded by Potter and unanimously approved to adopt a resolution to approve the Tax Exemption Certificate. It was moved by Wienands, seconded by Potter and unanimously approved to adopt a resolution approving and authorizing a form of Loan Agreement and authorizing and providing for the issuance of Capital Loan Notes and providing for a method of payment of the Notes. 307 It was moved by Wienands, seconded by Potter and unanimously approved to adopt a resolution approving and authorizing execution of Loan Agreement; Water Revenue Refunding Capital Loan Note, Series No. 1; Delivery Certificate; Transcript Certificate; Form 8038-G; Board of Trustees Certificate; and Board of Trustees Organization Certificate. Steve Clabby of PDCM Insurance Agency presented the annual report on the coming year's insurance policies and premiums. The policy period is from July 1, 2014 to June 30, 2015. After earlier meetings with PDCM, corrections and updates were made to the equipment and vehicle schedules, workers' compensation premium base, and the property statement of values. For the current policy period, workers' compensation insurance coverage is provided by the Iowa Municipalities Workers' Compensation Association (IMWCA). IMWCA is a self-funded risk -sharing pool created in 1981 as an alternative to the standard insurance market for local governments in Iowa. The Association is administered by the Iowa League of Cities and has grown to over 470 members. Other lines of insurance coverage are provided by EMC Insurance Companies of Des Moines, Iowa. Mr. Clabby reviewed the coverage on each policy. On the Property Coverage, the total insured value for buildings and personal property is the sum of $11,114,940. The General Liability insurance is based on the annual Water Works' payroll. The Inland Marine policy includes coverage for scheduled contractors' equipment totaling $159,601, radio equipment totaling $14,670, hired/leased equipment totaling $50,000, and owned computer equipment totaling $70,000. The Crime Coverage policy includes $50,000 for employee dishonestly and additional coverage for theft, disappearance and destruction of funds. Commercial Auto covers 20 vehicles. Only one vehicle, the valve exercising truck, is covered with collision damage. On the Workers' Compensation policy, the Water Works has an Experience Modification Ratio of 1.24, down from 1.29 last year. It is anticipated that the Ratio will fall significantly next year due to improved loss ratios. The Commercial Umbrella Liability policy provides an additional $10,000,000 of coverage, over the EMC policies. Other coverage includes Boiler & Machinery and Fiduciary Liability. The limits for the Director's & Officer's Liability policy and Employment Practices Liability policy is $3,000,000. The quoted amounts are for 12 months of coverage, from July 1, 2014 through June 30, 2015. The insurance package renewal rates for the period are listed in the table below. Coverage General Liability Property Commercial Umbrella Liability Business Automobile Liability Inland Marine Crime Data Compromise Workers' Compensation Boiler and Machinery Director's & Officer's Liability, Employment Practices Liability and Fiduciary Liability Total 2013-2014 Premium $ 33,722.00 17,217.00 11,517.00 7,987.00 2,034.00 1,499.00 111.00 81,259.00 5,204.00 6,433.00 2014-2015 Premium $ 35,357.00 19,229.00 11,623.00 8,236.00 2,034.00 1,499.00 111.00 64,453.00 5,204.00 7,260.33 $166,983.00 $155,006.33 It was moved by Wienands, seconded by Potter and unanimously approved to adopt a resolution to award purchase of the insurance policies as proposed for the coming year as quoted, and to authorize payment of the premium. 308 The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 401 Reed Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $2,870.00, which is supported by invoice from All Star Plumbing and Heating, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owners were notified by the Waterloo Water Works to make the repairs to the service line at 401 Reed Street, which is located on Lot No. 22 in Block No. 9 in "Litchfield Addition, Waterloo, Iowa, Black Hawk County, and owned by Marlon M. Nix, Sr. and Zuleika M. Nix as Contract Purchasers, and WD Investments, LLC as Deed Holder. WHEREAS, the property owners notified the Waterloo Water Works that the owners desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owners, the owners voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. The City of Waterloo has sold the vacant lot at East 3rd and Lafayette Streets, behind the Queen of Peace Church, to John Rooff for a proposed a townhouse development. The Water Works has hired Struxture Architects for work associated with an office remodel and other work. As part of that project, the architect will perform preliminary long term master planning for the Water Works downtown campus. Much of the City block occupied by the Water Works is covered with a 6 -million gallon water reservoir, which is nearing the end of its useful life. The Water Works office, meter room, and field offices sit on top of the reservoir. Retirement and demolition of part, or all, of the reservoir may put the office, meter room, and field offices in structural jeopardy. It is possible that the most efficient plan would be to demolish and rebuild the Water Works office. The upcoming master planning will address these, and other issues. Two small vacant lots at East 2nd and Lafayette Streets, covering an area in total of approximately 100 feet by 102 feet, are for sale through Iowa Realty. The listed purchase price of the lots is $36,500, with at least one other interested buyer. Availability of the lots for employee parking would greatly increase the master planning possibilities and options. An aerial map showing the lots in question was reviewed. It was moved by Potter, seconded by Wienands and unanimously approved to adopt a resolution authorizing the purchase of the vacant lots at East 2nd and Lafayette Streets at the listed purchase price plus closing costs, and to authorize the General Manager to execute the necessary documents. 309 Acquisition of the lots at East 2nd and Lafayette Streets provides an extended footprint for eventual redevelopment of the Water Works campus. The remaining critical parcel which is not owned by the Water Works is the rental property at 312 Lafayette Street. Acquisition of 312 Lafayette Street would provide the Water Works with control of the entire block, which is bounded by East 2nd, East 3rd Sycamore, and Lafayette Streets. The property in question was also displayed on an aerial map for review. The assessed property valuation is $33,680.00. The Board reviewed the Black Hawk County Real Estate Assessment and Tax Information form and picture of the property. It was moved by Potter, seconded by Wienands and unanimously approved to authorize the General Manager to take such steps as necessary to determine any selling interest from the owner of 312 Lafayette Street and to engage appropriate sales and legal assistance, as needed. In June 2012, the 24 -inch water main below U.S. Highway 20 at Ansborough Avenue suffered a main break. A passing motorist noticed water surfacing at the inside edge of the east bound lanes and notified Cedar Falls Utilities. CFU contacted the Waterloo Water Works. The Water Works isolated the break by closing water valves on each side of the highway. Traffic control was put in place by Service Signing Company and repairs were made to the median and the rock shoulder. The road was reopened to traffic and the water main has remained out of service. At their April 2013 meeting, the Board approved a Professional Services Agreement between VVayne Claassen Engineering & Surveying, Inc., and the Waterloo Water Works. Due to the uncertain nature of the project, the agreement did not have a fixed contract amount. Billings from and payments to Claassen are on a per hour basis. Several options to make repairs were considered. The final option selected was to replace the existing water main below the IDOT right of way by installing an oversize HDPE casing and an HDPE carrier pipe completely across the interchange by use of directional drilling. A bidding option will allow the use of fusible PVC pipe in lieu of the HDPE pipe. A similar installation of HDPE casing and carrier pipe was used successfully in the Dewitt Road Project. A cover sheet for the finished plans was provided to the Board. Permit applications were submitted to the IDOT and to the Iowa DNR for construction of the new water main. All permits have been approved and returned to the Waterloo Water Works. The 2014 capital improvement budget includes the sum of $300,000.00 to construct the new water main at the U.S. Highway 20 at Ansborough Avenue interchange and $30,000.00 for Professional Services for design and construction review. It was moved by Potter, seconded by Wienands and unanimously approved to instruct the General Manager to prepare plans, specifications, form of contract, etc. It was moved by Potter, seconded by Wienands and unanimously approved to adopt a resolution to preliminarily approve plans, specifications, form of contract, etc. It was moved by Potter, seconded by Wienands and unanimously approved to adopt a resolution to instruct the General Manager to publish notice of plans, specifications, form of contract, etc., taking of bids and set date of public hearing as July 23, 2014 for the Ansborough Avenue at Highway 20 Water Main Repair Project. 310 The following items were reported by management: Dennis Clark presented water pumpage information for May 2014, which was 13.01% more than May 2013. Water pumpage for the first five months of 2014 was 16.85% more than the first five months of 2013. At least some of the pumpage increase is due to flushing hydrants to maintain higher water temperatures in the distribution system. The current market value of the Pension Fund as of May 31, 2014 is the sum of $5,020,760.05, including one employee's personal balance of $39,205.70. The value of the fund increased $26,248.99 in the last month and $66,594.23 year to date. The Waterloo Water Works has made contributions of $212,375.00 to the plan in 2014. Employees have made contributions of $25,416.97 to the plan in 2014. Year to date fees are the sum of $32,648.04, year to date payments to retirees are the sum of $203,864.40, and the year to date performance of the fund is plus 1.32 percent. Copies of the Waterloo Water Works 2013 Annual Drinking Water Quality Report were presented to the Board. A list of several major projects and initiatives currently underway or planned for 2014 was presented to the Board. Rick Wilberding distributed a letter highlighting the benefits of attending the 2014 AWWA ACE Conference in Boston, MA., and thanked the Board for their support in giving him the opportunity to attend the conference. 8:00 a.m. The next regular meeting is scheduled for Wednesday, July 23, 2014 at Upon motion, the meeting was adjourned at 10:02 a.m. BOARD OF TRUSTEES Secretary CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. June 12, 2014 1st Floor Conference Room — City Hall Members Present: Member Absent: Others Present: Bonetta Culp, John Blitsch, Barry Haskins Abraham Funchess (ex officio) Mark Rice, Kent Shankle, Bill Bachman, Dan Trelka, Cheryl Huddleston Moved by Blitsch, seconded by Haskins to approve the June 12, 2014 Agenda. Motion carried. Moved by Blitsch, seconded by Culp to approve the April 15, 2014 Minutes. Motion carried. UNFINISHED BUSINESS The Civil Service List for Events Coordinator — Culture & Arts was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 2/17/14 and the Civil Service Commission approved the job description and testing criteria on 3/7/14. This is a new position that is a combination of some of the duties of the Building Manager and the previously contracted and part time events position. The position was advertised in the Courier, posted on the City website and cable channel and a notice sent to the agencies, organizations and individuals on the Affirmative Action list and in all City departments. We received 23 resumes and 11 candidates were invited to interview. Aaron Buzza from the Convention & Visitors Bureau, Laura Stammler from Culture & Arts and Cheryl Huddleston from Human Resources conducted the interviews. One candidate cancelled their interview and 1 did not show. The Civil Service List has 1 white male, 7 white females and 1 black female. Moved by Blitsch, seconded by Haskins: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Events Coordinator for the City of Waterloo, Iowa Center for the Arts. Appointment(s) shall be made from this list for the next year (June 12, 2014 — June 11, 2015). CERTIFIED LIST Camille Burkle Carrie Gleason Joy Briscoe Sherryl Newton Tracey Podhajsky Janelle Bolts Katie Hinders Tonya Frost John Hilber Motion carried. The Civil Service List for Forestry Specialist — Leisure Services was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 4/14/14 and the Civil Service Commission approved the job description and testing criteria on 4/15/14. This is a new position that is partially a result of the Emerald Ash Borer problems, but will perform many other duties. The position was advertised in the Courier, posted on the City website and cable channel and a notice sent to the agencies, organizations and individuals on the Affirmative Action list, the International Arboriculture website and in all City departments. We received 5 resumes and 4 candidates were invited to interview. Todd Derifield and Bill Bachman from Leisure Services and Cheryl Huddleston from Human Resources conducted the interviews. Two candidates cancelled their interview and 1 did not pass his interview. The Civil Service List has 1 white male. Moved by Haskins, seconded by Blitsch: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Forestry Specialist for the City of Waterloo, Iowa Leisure Services Department. List shall exhaust upon appointment. CERTIFIED LIST Bryan Foster Motion carried. The Civil Service List for Park Maintenance II Forestry — Leisure Services was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 7/1/13 and the Civil Service Commission approved the job description and testing criteria on 12/20/13 and approved a revised job description on 4/25/14. The position was advertised in the Courier, posted on the City website and cable channel and a notice sent to the agencies, organizations and individuals on the Affirmative Action list, the International Arboriculture website and in all City departments. We received 24 resumes and 7 candidates were invited to interview. Todd Derifield and Luke Even from Leisure Services and Cheryl Huddleston from Human Resources conducted the interviews. One candidate cancelled their interview and 3 did not pass the interview. The Civil Service List has 3 white males. The City was disappointed in the quality of the applicants and will need to have a serious discussion about a better method to fill this classification. Moved by Blitsch, seconded by Haskins: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Park Maintenance II Forestry for the City of Waterloo, Iowa Leisure Services Department. Appointment(s) shall be made from this list for the next year (June 12, 2014 — June 11, 2015). CERTIFIED LIST Justin Edwards Rick Noble Jonathan Schmidt Motion carried. Updates Equipment Operator I — Street Department Approved by Human Resources Committee on 3/24/14 and by Civil Service on 4/25/14. Vacancy due to a resignation. Advertised in the Courier, on the City website and cable channel, sent notices to the individuals and organizations on the Affirmative Action list and posted a notice in all City departments. Received 43 resumes and preliminary review shows that approximately 20 candidates will be invited to take the equipment test. Code Enforcement Officer — Waste Management Services Approved by Human Resources Committee on 3/24/14 and by Civil Service on 4/25/14. Vacancy due to a resignation. Advertised in the Courier, on the City website and cable channel, sent notices to the individuals • and organizations on the Affirmative Action list and posted a notice in all City departments. Received 20 resumes and 5 candidates will be invited to interview on June 25t. NEW BUSINESS The job description and testing criteria for Facilities Services Specialist — Culture & Arts was presented for approval. This is a new position that is part of the reorganization of Culture & Arts and replaces the position of Assistant to the Building Manager, which is currently vacant due to a resignation. This classification has more responsibilities than the previous classification. Moved by Blitsch, seconded by Haskins to approve the job description and testing criteria for Facilities Services Specialist — Culture & Arts. Motion carried. The job description and testing criteria for Facilities Services Manager — Culture & Arts was presented for approval. This is a new position that is part of the reorganization of Culture & Arts and replaces the position of Building Manager, which is currently vacant due to a termination. This classification has fewer responsibilities than the previous classification because events duties have been assigned to the Events Coordinator classification. Moved by Haskins, seconded by Culp to approve the job description and testing criteria for Facilities Services Manager — Culture & Arts. Motion carried. The job description and testing criteria for Police Sergeant was presented for approval. This is a promotional position that was approved by the Human Resources Committee on 5/12/14. There are not any changes in the job description and testing criteria. Moved by Blitsch, seconded by Haskins to approve the job description and testing criteria for Police Sergeant. Motion carried. The job description and testing criteria for Fire Lieutenant was presented for approval. This is a promotional position that was approved by the Human Resources Committee on 6/9/14. There are not any changes in the job description and testing criteria except we are using a different written test and the passing score for this test has been increase from 60% to 65%. Moved by Blitsch, seconded by Haskins to approve the job description and testing criteria for Fire Lieutenant. Motion carried. OTHER BUSINESS The City has agreed to try mediation to settle issues involving the employee terminated due to performance and misconduct issues so, if the mediation is successful, there may not be a hearing before the Civil Service Commission. With no further business, moved by Blitsch, seconded by Haskins to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission Board Approval Council Approval IA? Of/ 7i5/V MINUTES COMMUNITY DEVELOPMENT BOARD MEETING June 17, 2014 The regular meeting of the Community Development Board was held in the Carnegie Annex Lower Level Conference Area, 620 Mulberry Street, Waterloo, Iowa and called to order by Chairman Eric Johnson at 4:00 p.m. on Tuesday, June 17, 2014. Members present: Gary Rankin, Maxine Tisdale, Sajra Vunic and Eric Johnson. Members absent: Jeri Thornsberry, Robert Tyson and Jason Verbraken. Also present: Rudy Jones, Community Development Director, Nancy Gulick, Community Development Coordinator; and Brooke Trent, new Board appointee. APPROVAL OF THE AGENDA. Chairman Johnson indicated Board packets were mailed prior to the meeting, and asked for any changes or additions. It was moved by Maxine Tisdale and seconded by Sajra Vunic to approve the agenda as mailed. Motion carried. B. APPROVAL OF THE MINUTES FOR THE REGULAR MEETING ON MAY 20, 2014. The Chairman asked for changes or corrections to the minutes of the last regular meeting on May 20, 2014. It was moved by Maxine Tisdale and seconded by Gary Rankin to approve the minutes of the regular meeting on May 20, 2014 as presented. Motion carried. C. OLD BUSINESS 1. Single Family Unit Production — Round 3 Update (Dec. 31, 2012 extended Dec. 31, 2014). Rudy Jones explained the Single Family Unit Production projects that have been underway at the Summerland site and the Van Eaton site. He noted the road at the Summerland site is under construction and marketing is progressing for the Van Eaton site. We do have a December 31, 2014 deadline, however we may be able to obtain extensions if required. Gary Rankin commented on the infrastructure dollars for the projects at the Summerland site, and difficulties that have come up with the storm water system. Nancy Gulick explained the infrastructure funds we provided in this development were for sanitary sewer, water and street for each house in the new development. The only assistance we provided was for down payment assistance per house and the house must be sold through our program before we can pay them. Maxine Tisdale asked about infrastructure at the Van Eaton site, and it was noted the developer did not Minutes June 17, 2014 Page 4 apply for additional infrastructure funds to provide a cul de sac drive to the five units. 2. Single Family Unit Production — Round 4 Update (March 15, 2013 Extended April 30, 2014). Nancy Gulick indicated all the Skogman Homes have been sold and Black Hawk Development has a sale pending on their final unit. Chairman Johnson indicated we are only waiting for ICS to finish their projects. 4. Neighborhood Stabilization Program — Round 3 Update (February 28, 2014). Rudy Jones stated 927 Lafayette has had a few call back items we are addressing. The unit at 1019 Lafayette has been completed and received some attention the last couple of weeks. We've had three open houses and have an offer pending. Considerable discussion occurred on comparing the design of the new homes by the different developers, as well as the selling prices and appraised values of these properties. Board members expressed varied reviews on the construction of the NSP homes. Rudy Jones indicated we will be working to rehabilitate the unit at 1027 Lafayette and begin potential construction. Once the remaining units are sold we can then proceed with the rehabilitation of 1027 Lafayette and the construction of new units at 1003 and 1005 Lafayette. D. NEW BUSINESS: 1. Endorse Rehabilitation Contracts for May 2014. (Copy attached) Chairman Johnson indicated the report was in the Board packet. It was moved by Gary Rankin and seconded by Sajra Vunic to endorse the Rehabilitation Contracts for May 2014. Motion carried. 2. Select subcommittee for Round 6 Multi -Family Rental Housing. Rudy Jones briefly reviewed the time line for the Round 6 Multi -Family Rental Housing Application process. He noted we may receive a number of applications to review. Chairman Johnson indicated three Board members are needed to comprise a subcommittee for reviewing applications. He noted Jeri Thornsberry served in this capacity before and would provide continuity for the process. Board member Sajra Vunic and newly appointed member Brooke Trent volunteered to participate and these three will comprise the subcommittee. 3. Lead Grant Letter of Support. Nancy Gulick explained a letter of support is needed from the Board to commit matching funds for the lead grant. CDBG funding will be allocated as match for lead remediation of $4,000 per unit for owner - occupied housing or $200,000 and personnel match of $143,733 for the grant funding cycle of three years. It was moved by Maxine Tisdale and seconded by Gary Rankin to authorize the letter of support as drafted be signed by Eric Johnson, as Board Chair. Motion carried. E. DISCUSSION ITEMS. 1. Board Member Transitions. Chairman Johnson indicated that he and Gary Rankin would be exiting the Board with their terms expiring Minutes June 17, 2014 Page 4 as of June 30, 2014. A new Board Chair will be appointed and at the next meeting you will need to elect a Board member to act as a representative on the Planning and Zoning Commission. Discussion continued that Gary Rankin would attend the July Planning and Zoning meeting until a new representative is appointed. Rudy Jones indicated he would be in contact with Aric Schroeder and the Mayor to discuss these appointments. Maxine Tisdale inquired about the clean-up work on some of the rehabilitation projects. Rudy Jones expressed concerns with the homeowner, contractor and staff communications on the rehabilitation projects and we are working to improve these efforts. Rudy Jones acknowledged the personal commitment over the years that Eric Johnson and Gary Rankin have both made to the Community Development Board. Rudy thanked them for their direction and expertise and noted they would be missed. Chairman Johnson and Gary Rankin both reminisced about their years working with staff and other members of the Board. F. ADJOURN MEETING. With no further business to come before the Board, Chairman Johnson adjourned the meeting. Respectfully submitted, Rudy D. Jones, Secretary Pro -tem Minutes June 17, 2014 Pate 4 y 2 a.:,n,?acts s n tp. p 9i L IIY 4 a4044 4$4111.4614&. mg tr car}i"! . C 9 3e a Pr gwn :grr_N;: ' 1.1.. n..7as1e.a: *mot .';F: .; T : t LATS' a -4 t.'" S.*. a Met 1.4 scar -7 tri lta's'av'' c:z. 1C41►-s3sxta 'J l]A'gg-1 g71�-e`.4^ Aoisarai '3- E-:7)14 C..'S-. x34, s._fs>,va .maykrflw a 7D 9 721°1-+ep-,e.Avt, rc' 7[ `3 j1 `-_3' S. sy14 e.. _,' Ran' Pr ra T y.s'' : rz.4. ._,,,,'s; >:_,a-.., rzr417.: 7..0.a e, LAT: -. oto - Eln+ernernc ' i palPr tram s'Jh't: C' moor FL 0..i..: T. iC 447...'"..:T.7. t:/%40 Kr" "1 T_i -r ..a. ?.- s nz ":„ " ±+.s ti3/.. , 112. 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't.J? 1 75.00 An Equal Opportunity/Affirmative Action Employer Ag palliwgns 2 CD \ \ + / q M a \ a 5 0 / e £062 -00£5 -L0 -60t7 alep aoionul 'ON aoionul uoilnqulsia q 0 ewe JopuaA > m 0 0 > CO/ \q 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 /ICOM Invoice To: Mr. Eric Thorson City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Invoice Date: June 19, 2014 Project Number: 60322218 Invoice No: 37450695 Your Authorization: Professional Service Agreement Dated May 12, 2014 CLOMR/LOMR Development for Highway 20 Detention Basin Modifications on Dry Run Creek Progress Billing: Project Start through June 13, 2014 Classification Hours Amount Senior Professional 0.00 $0.00 Project Professional 0.00 0.00 Staff Professional 38.00 4,408.00 Professional 0.00 0.00 CAD/GIS Operator 0.00 0.00 Senior Technician 0.00 0.00 Technician 0.00 0.00 Project Support i 0.25 19.34 Direct Expenses 0.00 Total Costs to Date $4,427.34 Less Previous Billing 0.00 TOTAL AMOUNT DUE $4,427.34 44� g 5 Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 :suoi}on4sul leioadg N N Z£8 paquoa 96£ L -OS L 5-80-£ L v 3 A CT CP N -� N N O - O -� CT O O O CT Cyt O v W N) W 01 O O O O O OO O N NK.) N N rn • rn 0) rn N CO N Cr area ao!OAUI * * * c * bi.OZ ' LZ fInf a aullned :i(q paledaid -Do > -� m0 Z D OH o mac Tm l J N = r mO 0 m CC) cn a -- O -o0 n uognqu}sla 1/EJ om N 2 'O cD o' �37 - (D nD O -a Qv (D � Izt3 CD CD CD CD 0 CO CO N D O N CO 00 O O A N W W W D to fn(n(n4, co N -4 O AA co co A V O AA N OA co A AA N C W O c0 W W 00 V W W 01 (n W W A W W W N-, W NNNNNNNNNN O (0 CO V T N A co N-, O co OJ V 0) (n A W N+ O O O J m (ll 4 W N-‘ Co M K F.Y. 2013 STREET RECONSTRUCTION PROGRAM - CONTRACT NO. 832 PAY ESTIMATE NO. 22- PAY PERIOD: JULY 2 - JULY 15, 2014 TOTAL BASE BID - DIVISION I SECTION I CLEARING AND GRUBBING ROLLED EROSION CONTROL PRODUCT MODIFIED SUBBASE RECYLED ASPHALT PAVING ROADSTONE, 3/4" DRAIN TILE, 6" DRAIN TILE, 4" DRAIN TILE STUB, 4" DRAIN TILE TAP AND COLLAR RF -19C, INLET OUTLET DETAIL (RODENT GUARD) CONVERT WATER VALVE MANHOLE TO ROADBOX 'WATER SERVICE CORPORATION, 3/4" WATER SERVICE CURB STOP, 3/4" WATER SERVICE PAVE BOX, 3/4" COPPER WATER SERVICE, 3/4" WATER SERVICE CORPORATION, 1" WATER SERVICE CURB STOP, 1" WATER SERVICE PAVE BOX, 1" !COPPER WATER SERVICE, 1" WATER SERVICE KILL WATER SERVICE TAP, 3/4" OR 1" LOWER WATER SERVICE, 3/4" OR 1" UNDERGROUND INVESTIGATION -WATER RENEW WATER SERVICE - 627 BALTIMORE ST. TOPSOIL, 4" HYDROSEED TOPSOIL REMOVAL FROM PARKING, EARTHWORK CONSTRUCTION SURVEY TRAFFIC CONTROL DETOUR ROUTE - W. 11th ST. DETOUR ROUTE - LAFAYETTE ST. DETOUR ROUTE - PARK LANE PAINTED PAVEMENT MARKING, WATER BASED PAVEMENT MARKING, SYMBOL OR LEGEND SIDEWALK REMOVAL SAW CUT GEOGRID WOVEN GEOTEXTILE CONSTRUCT, MAINTAIN, REMOVE TEMPORARY ACCESS AND RE MISC. HMA, 3", 1M 5 1/2", 60% CR REMOVE AND REPLACE MISC. 7.5" HMA REMOVE AND REPLACE MISC. 6" PCC, C-4 REMOVE AND REPLACE MISC. 4" HMA OVER 6" PCC, M-4 REMOVE AND REPLACE MISC. 4.5" HMA OVER 6" PCC, C-4 REMOVE AND REPLACE MISC. 4.5" HMA OVER 7" PCC, M-4 REMOVE/REPLACE MISC. SEALCOAT W/ 2" HMA ACC DRIVEWAY APPROACH DRIVEWAY APPROACH AND SAN, 6" PCC, C-4 DRIVEWAY APPROACH AND S/W, 5" PCC, C-4 SIDEWALK, 4" PCC, C-4 PEDESTRIAN RAMP, PCC SIDEWALK, 6" PCC, C-4 PEDESTRIAN RAMP DETECTABLE WARNING SURFACE MISCELLANEOUS CONCRETE CONCRETE PAVEMENT REMOVAL ASPHALT PAVEMENT REMOVAL SIDEWALK AND DRIVEWAY REMOVAL DIVISION I BASE BID - SECTION I DESCRIPTION Zi co c0 0crncoccc)co<«ocloclom000T000cloEn o-rn-n-n°zz°z x S x s s x x x =mix co --<-< --C«-CT<-f-C-<z-‹-<-C« Z SA OS $22.00 $48.00 $48.00 $9.90 $8.45 $19.40 $200.00 $105.00 $510.00 $49.00 $150.00 $150.00 $21.95 $52.00 $200.00 $200.00 $23.50 $375.00 $110.00 $750.00 $325.00 $4,950.00 $16.75 $3.00 $10.40 $58,000.00 $55,000.00 $3,000.00 $3,000.00 $1,500.00 $50.00 $260.00 $6.00 $4.25 $4.50 $4.50 $34.00 $275.00 $4.25 $4.25 $4.25 $59.40 $48.50 $101.25 $80.00 $130.85 $135.75 $135.75 $42.25 $165.00 $44.00 $43.25 $42.00 $45.40 UNIT $ ASPRO 0 0 O O 0 o 0 g 0 o 0 D S(7 0 0 0 0 0 0 0 0 0 O O O O O O O G O O O O G p9 O 9 O O O O O O O o O O O O O o o O O O o C O O O O o '0 o O O S 0 S 0 0 0 O 0 0 0 O O O C 9 0 O O O 8 0 0 0 0 0 0 0-.- 0 O C 0 O 0 0 O 0 O•.. O 0 O O O CO 0.0 0.0 0.00 2446.0 0.0 175.0 1.0 14.0 4.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0900 0.0500 0.0 0.00 0.0 0.000 0.0 0 .(00 0.0 202.5 0.0 0.0', t'69Z 6'SZ64 0'0 00'0 0'0 0.0 0.0 0.0 0.0 31.6 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 QTY CHARLES 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 1.0 0.0 256.9 353.4 0.0 0.0770 0.1000 1.0 0.00 0.0 3.200 0.0 0.0 0.0 2.57 1180.0 306.0 110.0 0.0 4.0 2.0 3434.78 0.0 71.3 325.0 1227.0 3252.8 0.0 0.0 0.0 0.0 0.0 597.3 68.2 128.8 188.0 0.00 4627.7 0.0 665.6 0 0 0 0 0 0 0 0 0 0 O {ELEVENTH, W. 0.0 2.0 2.0 30.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 143.5 0.0 0.0 0.0410 0.0400 0.0 0.00 0.0 0.000 0.0 0.0 0.0 14.47 1204.0, 0.01 95.0 0.0 4.0 1.0 m o`($ 14.0 50.0 0.0 0.0 0.0 0.0 0.0 0.0 51.4 266.7 26.1 0.0 0.0 0.00 1658.0 0.0 302.1 QTY 0 A m co 0.0 1.0 1.0 20.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 12.0 1.0 744.5 0.0 0.0 0.0950 0.0500 0.0 0.00 0.0 0.000 0.0 0.0 0.0 3448.21 0.0 10.87 1918.0 25.0 160.0 7.0 0.0 3.0 55.9 95.0 0.0 0.01 0.0 348.5 0.0 0.0 0.0 0.0 9.9 282.6 87.3 46.9 88.0 0.00 5149.7 0.0 0.0 0.0 0.0 0.0 AID 1 HAWTHORNE 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 310.6 0.0 0.0 0.0500 0.0250 0.0 0.00 0.0 0.000 0.0 0.0 0.0 54.0 75.0 0.0 8.0 4.0 1385.72 0.0 0.00 1172.0 16.9 255.5 0.0 0.0 0.0 0.0 14.3 100.8 41.1 0.0 0.0 1.59 1546.6 0.0 122.7 0 0 0 0 0.0 0.0 0.0 0.0 0.0 0 HILLSIDE 890.0 140.0 1.0 36.0 4.0 3.0 7.0 7.0 115.0 0.0 0.0 0.0 0.0 23.0 1.0 4.0 6.0 0.0 949.5 0.0 1917.1 0.2030 0.2100 0.0 1.00 0.0 75.625 17.0 0.0 0.0 7257.39 0.0 9.42, 3946.01 0.0 39.0 806.0 68.5 152.1 251.5 262.0 0.00 11487.3 0.0 932.3 159.8 402.0 0.0 0.0 0 0 0 0 ".. 0 o W (n o 0 0 -+ CO 0 "n m O QO 0 0 0 0 0 0 0 O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0CDbS0S011oo00oo0oO0o0o000000000000S00000oOoo00o0000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Z 0 119.0 3.0 17.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 1576.4 6030.2 0.0 0.1670 0.2000 0.0 0.00 1.0 0.000 0.0 146.5 67.0 c'' W 010 0 01 0.0 0.0 0.0 28.8 347.5 332.0 35.9 58.0 0.00 4.4 6528.2 731.0 18.6 165.0 3901.4 0.0 2905.931 0.0 0.00 125.0 0.0 0.0 0.0 0.0 0.0 QTY PARK LANE 0.0 135.0 2.0 10.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 553.8 0.0 0.0 0.0680 0.0500 0.0 0.00 0.0 0.000 0.0 0.0 0.0 0.0 0.0 0,0 0.0 188.2 49.4 0.0 0.0 1.84 2474.1 0.0 214.8 0.0 27.0 0.0 2616.6 1908.49 0.0 0.00 1764.0 0 0 0 0 0 0 D ROSEBUD 5217.0 0.0 6.0 9.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 820.0 2871.9 0.0 0.0900 0.1500 0.0 0.00 0.0 3.230 1.0 0.0 0.0 0.0 0.0 0.0 606.5 0.0 0.0 0.0 0.0 0.00 9508.5 0.0 604.9 2.8 903.5 12399.3 0.0 7336.36 0.0 8.74 0.01: 20.0 363.8 95.4 0.0 0.0 0.0 UNIV. AVE. FR 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0230 0.0000 0.0 0.00 0.0 0.000 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 10.0 0.0 0.0 0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.00 0.0 0.00 0.0, 0.0 0.0 0.0 0.0 0.0 0.0 0 CAMPBELL ALLEY 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0180 0.0000 0.0 0.00 0.0 0.000 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.00 0.0 0,0 0.0 0.0 0.0 0.0' 0.0 0.00 0.0 0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 QTY FAIRVIEW ALLEY 6,635.0 1,009.0 20.0 102.0 19.0 3.0 10.0 10.0 165.0 0.0 0.0 0.0 0.0 25.0 1.0 4.0 20.0 1.0 5,355.2 9,255.5 1,917.1 0.9220 0.8750 1.0 1.00 1.0 82.055 18.0 146.5 67.0 0.0 0.0 39.0 1,516.9 1,851.6 766.2 463.1 596.0 3.43 36,456.3 11,454.1 4,211.0 339.3 2,425.5 17,527.7 5,869.4 28671.96 0.0, 46.07 16,965.0 145.0 379.7 213.5 0.0 31.6 0.0 0 TOTAL $1,814,172.72 $56,065.75 $19,574.60 $4,000.00 $10,710.00 $9,690.00 $147.00 $1,500.00 $1,500.00 $3,621.75 $0.00 $0.00 $0.00 $0.00 $9,375.00 $110.00 $3,000.00 $6,500.00 $4,950.00 $89,699.60 $27,766.50 $19,937.84 $53,476.00 $48,125.00 $3,000.00 $3,000.00 $1,500.00 $4,102.75 $4,680.00 $7,325.00 $268.00 $0.00 $0.00 $6,435.00 $66,743.60 $80,081.70 $32,180.40 $21,024.74 $20,264.00 $943.25 $154,939.28 $48,679.93 $17,896.75 $2,035.80 $10,308.38 $78,874.65 $26,412.30 $630,783.12 $0.00 $2,211.36 $167,953.50 $8,613.00 $18,415.45 $21,616.88 $0.00 $4,134.86 $0.00 fp TOTAL I, W 0 0 JO 0 g W N g 0 2 W 0 0 N -+ p 0 O D CO D O O o V T. W (J) 0 O W W O N -+ o O CO v M pN co O c0 0 Co OJ V Co O N N o Co A W co o N-• co V O 10 V V Co V V V o 0 V V A W V V N -+ V m O t0 T O CO V O) rn 0 0 0 0) A W 0) m N -4 TOTAL BASE BID - DIVISION I SECTION III RECONSTRUCT SANITARY SEWER, 36" RECONSTRUCT SANITARY SEWER, 30" RECONSTRUCT SANITARY SEWER, 15" RECONSTRUCT SANITARY SEWER, 12" • RECONSTRUCT SANITARY SEWER, 10" RECONSTRUCT SANITARY SEWER, 8" REMOVE AND REPLACE SANITARY SEWER, 8" SANITARY SEWER SERVICE, 6" STANDARD SANITARY MANHOLE, 48" STANDARD SANITARY DROP MANHOLE, 48" STANDARD SANITARY DROP MANHOLE, 60" STANDARD SANITARY MANHOLE, 60" REMOVE EXISTING STRUCTURE, SANITARY MANHOLE TRACE SANITARY SEWER SERVICE DYE TEST INVESTIGATION UNDERGROUND INVESTIGATION -SANITARY SANITARY SEWER SERVICE, 8", C-900, W/ COLLAR REMOVAL SANITARY SEWER SERVICE, 8", C-900 SLEEVE SANITARY SEWER SERVICE, 4", SDR 23.5, RELOCATE TEMPORARY SANITARY STORM CONNECTION LOWER EXISTING 8" SANITARY SEWER MAIN DESCRIPTION DIVISION I BASE BID - SECTION III (TOTAL BASE BID - DIVISION I SECTION II WING WALL CUT OUT FOR 7'X4' RCB STORM MANHOLE ACCESS INTO RCB REMOVE EXISTING STRUCTURE REMOVE STORM SEWER PIPE LESS THAN 36" REMOVE STORM SEWER PIPE, 42" TYPE E -1-C INLET TYPE E -2-C INLET TYPE E -1-C INLET, USE EXISTING CASTING TYPE E -2-C INLET, USE EXISTING CASTING REM/REPL INLET BOXOUT, E -1-C REM/REPL INLET BOXOUT & TOP, MODIFIED E -1-C REM/REPL INSERT AND TOP, RA -3 REM/REPL INSERT AND TOP, K-1 REM/REPL INSERT AND TOP, K-2 REM/REPL INSERT AND TOP, K-3 TAP AND COLLAR STRUCTURE OR PIPE INSULATE EXISTING COPPER WATER SERVICE SLOPE PROTECTION, PCC, 6" 'STORM WATER PROTECTION FOR STRUCTURES LOWER 6" WATER MAIN STORM SEWER, TRUSS, 8" STORM MANHOLE, TYPE A, 48" STORM MANHOLE, TYPE A, 72" SW -402 RECTANGULAR STORM MANHOLE SW -402 RECTANGULAR STORM MANHOLE, MODIFIED SW -507 SINGLE OPEN -THROAT CURB INTAKE, SMALL BOX SW -509 DOUBLE OPEN -THROAT CURB INTAKE, SMALL BOX SW -512 CIRCULAR AREA INTAKE CASE 1, WITH SW -604 TYPE 9 RCB, PRECAST, 7' X 3' RCB, PRECAST, 7' X 4' DIVISION I BASE BID - SECTION II STORM SEWER, 2000D, 30" D D D D D D D D D D D D D r r r r r r r r nnnnnnnxIIIIITTl'dTTTTIT 2 2 2 2 2 2 2 2 2 2 2 22 Z rn >>0)>>>>>>>>>>>> rrl r r mmrn D D r nn-<nnnnnn000000TTIIVITTnnnnnn1TT-n-n-nTTT 22 222222222222 2 2 r r D D D D Drnm D D r 2222=22 r r r r r r r C - -1 $16500 $150.00 $78.00 $69.00 $65.00 $55.00 $65.00 $44.50 $4,350.00 $4,550.00 $6,300.00 $5,825.00 $650.00 $400.00 $175.00 $410.00 $2,871.00 $176.00 $1,328.63 $701.80 $2,589.87 ASPRO UNIT $ $5,000.00 $1,675.00 $525.00 $9.00 $20.00 $2,200.00 $3,095.00 $1,800.00 $2,895.00 $1,006.00 $2,950.00 $2,450.00 $2,875.00 $3,225.00 $3,600.00 I $1,275.00 $200.00 $59.00 $332.88 $4,838.35 $36.05 $3,595.00 $6,500.00 $4,500.00 $4,500.00 $3,575.00 $4,500.00 $1,900.00 $439.00 $492.00 $35.15 $86.75 $40.70 $36.65 $54.55 $49.70 ASPRO UNIT $ $67.05 0 0 0 0 0 0 0 0 0 0 C7 0 0 0 0 0 0 0 0 0 0 0 D 0 0 0 O D O D O D D O O O O D D 0 D D D D O o p p 0 0 0 0 p O p p p O O o 0 0 p 0 D 0 0 0 0 D 0 D 0 D D O D O D D O D D 0 0 0 0 o o O 0 0 0 0 D D D O D D D D D D 0 0 D O 0 0 D O 0 0 D 0 D O� 0 D> D 87.0 0.0 0.0 816.0 0.0 369.5 0.0 670.0 0.0 2.0 1.0 0.0 3.0 1.0 1.0 1.0 0.0 0.0 0.0 0.0 0.0 CHARLES QTY 0.0 0.0 10.0 456.0 0.0 6.0, 4.0', 0.01 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 6.0 0.0 0.0 0.0 0.0 0.0 544.0 0.0 29.0 150.0 0.0 30.0 CHARLES QTY 0.0 0.0 0.0 0.0 0.0 0.0 1396.5 0.0 660.5 4.0 1.0 0.0 0.0 5.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 ELEVENTH, W. QTY l 0.0 0.0 2.0 0.0 0.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 24.0 0.0 0 0 0'0'006 o p ELEVENTH, W QTY 0.0 0.0 0.0 0.0 0.0 0.0 459.0 0.0 269.0 2.0 0.0 0.0 0.0 2.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 I 0.0 0.0 3.0 0.0 0.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 4.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 118.0 18.0 000 O O . FOREST QTY 0.0 0.0 0.0 0.0 710.0 647.0 0.0 0.0 929.0 3.0 0.0 0.0 0.0 3.0 4.0 5.0 1.0 0.0 0.0 0.0 0.0 0.0 > O 40 Z mo 0.0 0.0 0.0 0.0 0.0 2.0 0.0 0.0 0.0 1.0 0.01 0.0 2.0 1.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 4.0 0.0 4.0 0.0 0.0 0.0 0.0 0.0 0.0 142.0 0.0 5.0 47.0 O O D o IHAWTHORNE 11 QTY 0.0 0.0 0.0 0.0 0.0 23.0 487.0 0.0 224.0 2.0 1.0 0.0 0.0 1.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 1 0.0 0.0 9.0 410.0 0.0 3.0 0.0. 0.0'. 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 11.0 0.0 0.0 0.0 0.0 0.0 4.0 3.0 0.0 0.0 0.0 0.0 78.0 0.0 429.0 0.0 0 0 c o HILLSIDE QTY 0.0 0.0 78.0 729.0 474.0 763.5 580.5 0.0 967.0 7.0 0.0 0.0 1.0 10.0 2.0 5.0 0.0 0.0 0.0 0.0 1.0 0.0 LAFAYETTE QTY 0.0 0.0 10.0 0.0 0.0 19.0 1.0 0.0 1.0' 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 26.0 0.0 23.0 4.0 1.0 5.0 3.0 0.0 0.0 0.0 0.0 0.0 655.0 621.0 515.0 473.0 242.0 0.0 LAFAYETTE QTY 343.0 O O O O 0 0 0 0 0 0 O O O O O O O o 0 0 0 O O O O O 0 O 0 D 0 0 0 0 0 0 D O 0 0 0 0 ZO A p O O O O O O O O O O O O p O O O p p O O O O o 0 0 D 0 0 0 0 D O O D O o 0 0 0 0 p 0 0 p O 0 0 0 O 0 0 0 0 0 0 0 D 0 0 0 0 o 0 0 o o 0 0 o 0 0 0 C OZ o 73 0 0 0.0 0.0 0.0 0.0 0.0 0.0 29.0 137.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 0.0 1.0 7.0 1.0 0.0 2.0 PARK LANE QTY -- 1 1.0 7.0 6.0 0.0 80.0 0.0 3.0 0.0 4.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 0.0 24.5 7.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 ' 0.0 3.0 1567.0 661.0 115.5 0.0 0.0 35.0 O O D O PARK LANE QTY 0.0 0.0 0.0 0.0 0.0 39.0 784.0 0.0 466.5 3.0 0.0 0.0 0.0 3.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 ROSEBUD QTY 0.0 0.0 7.0 0.0 0.0 1.0 3.0 0.0 0.0'1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 0.0 0'0 0'0 0'0 0'0 0'E 0'Z 00 0'0 0'6 0'0 N O N D O W 0 O O 0.0 0.0 ROSEBUD QTY 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 UNIV. AVE. FR QTY 0.0 0.0 3.0 0.0 0.0 2.0 3.0 0.0 0.0 3.0 0.0'. 2.01 0.0 0.0 0.0 0.0 0.0 0.0 6.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 O A O O co O fl) O O O D D UNIV. AVE. FR QTY 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 ALLEY QTY CAMPBELL 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0. 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 O O D D 0.0 0.0 O O o o ALLEY QTY 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 ALLEY QTY FAIRVIEW 0.0 0.0 0.0 0.0 0.0 0.01 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 000000 000000 ALLEY QTY 0.0 87.0 78.0 729.0 2,000.0 1,472.5 4,076.5 29.0 4,323.0 21.0 4.0 1.0 1.0 27.0 7.0 19.0 2.0 1.0 7.0 1.0 1.0 2.0 TOTAL QTY 1.0 7.0 50.0 866.0 80.0 33.0 18.0 0.0'1 5.0 4.0 0.0 2.0 2.0 1.0 1.0 4.0 0.0 24.5 59.0 1.0 (J, 0) 01 _ _ V W OON cO-4o W o o 0 0 0 D o D O D _ o 'co NJ - 4.4.N D ()f ((V4� -• (n O 242.0 30.0 TOTAL QTY 343.0 $892,578.67 $14,355.00 $11,700.00 $56,862.00 $138,000.00 $95,712.50 $224,207.50 $1,885.00 $192,373.50 $91,350.00 $18,200.00 $6,300.00 $5,825.00 $17,550.00 $2,800.00 $3,325.00 $820.00 $2,871.00 $1,232.00 $1,328.63 $701.80 $5,179.74 TOTAL $ $1,668,648.92 $5,000.00 $11,725.00 $26,250.00 $7,794.00 $1,600.00 $72,600.00 $55,710.00 $0.00 $14,475.00 $4,024.00 $0.00 $4,900.00 $5,750.00 $3,225.00 $3,600.00 $5,100.00 $0.00 $1,445.50 $19,639.92 $4,838.35 $829.15 $35,950.00 $6,500.00 $40,500.00 $67,500.00 $21,450.00 $0.00 $5,700.00 $687,913.00 $325,212.00 $64,131.18 $53,871.75 $46,072.40 $27,652.43 $13,201.10 $1,491.00 TOTAL $ $22,998.15 WIw -• O N N W m N N .I 0 N NININ N A W N-4 N N 000th A W N 0 W m ,I m Cn A W N -5 -i M D A D W D N DD p nW TOTAL DIVISION II 1" Short side water service 1" Long side water service 1 1/2" Short side water service Traffic control-Ansborough at Univ Av. Fr. Rd. Pavement Rem. And Repl.-Ansborough at Univ. Av. Fr. Rd. Traffic control -Wisner and W. 6th Pavement Rem. And Repl -Wisner and W. 6th -lydroseed- Wisner, W. 6th, Loretta and Easley lag»ectAsphalt Paving 3/4" Short side water service 314" Long side water service Hydrant assembly Temporary PVC water main Removal of temporary PVC surface water main connections to ductile iron water main Install and remove plug with 2 inch corp. for flushing Concrete blocking Hydrant removal Megalugs, 6 -inch dia. Cap or Plug, 6 -inch dia. Gate valve and box, 6 -inch dia. Gate valve and box, 4 -inch dia. Cross, 6 inch x 6 inch dia. Tee, 6 -inch X 6 -inch dia. Bend, 6 -inch dia., any degree Sleeve, 6 -inch dia. Reducer, 8 inch x 4 inch dia AWWA Standard C909 PVC, 6 inch dia Ductile iron water main, 6 -inch dia., Class 52 'Ductile iron water main removal Tapping sleeve, valve and box, 6 on 6 inch dia. Tapping sleeve, valve and box, 12 on 6 inch dia. DIVISION II- WATER MAIN DESCRIPTION TOTAL ALTERNATE A CURB AND GUTTER, PCC, C-4, 24" WIDE, 9" THICK CURB AND GUTTER, PCC, C-4, 24" WIDE, 10.5" THICK COLD WEATHER CONCRETE PROTECTION LINSEED OIL TREATMENT PAVEMENT SAMPLES AND TESTING EXCAVATION TRAFFIC CONTROL TOTAL BASE BID - DIVISION I SECTION IV pCnNrNrCDD z --5W-<022200 DD 2 2 D!-DOO 0 7 0 2 2 0 0 0 2 2 2 0 0 2 2 OQC)OOO 0 0 0 0 0 0 2 2 2 2 2 2 2 DrrrZ 0 0 7 'n -n - 2 2 (�r(ntnrrr(n(pCnCncACnCn <0-<.<777<<-- << -< C Z - tril l -f Z T==< -G -G �'t C $1500.00 $2,250.00 $2,000.00 $2,500.00 $100.00 $1,000.00 $100.00 $3.00 $48.00 b O $700.00 $4,795.00 $20.65 $1545.00 $575.00 $355.00 $130.00 $180.00 UNIT $ $42.50 $52.50 $11.00 $3,695.00 $3,895.00 $1,555.00 $1,370.00 $500.00 $360.00 $230.00 $250.00 $300.00 $14.25 $15.50 $3.60 $4.00 $3,500.00 $10.50 aA En N W u o $18.95 $25.85 v+ v+ O CO t0t�n $10.70 $11.50 UNIT $ ASPRO , SSS 0 $2,500.00 $35.95 $6.00 $125.00 $90.00 $3,595.00 UNIT $ $4.25 ASPRO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O o 0 o 0 o 0 0 0 0 0 o 0 0 2 0 O o 0 0 0 0 0 0 0 0 0 0 0, 0 0 0 0 0 0 0 0 0 0 0 0 —1 0 0 0 o O 0 0 o c o 0 o 0 0 0 0 0 0 0 o O 0 0 o o o 0 p { D D o 0 0 0 0 0 0 0 0 0 o O O 0 0 0 0 0 I0 10 p 0 D A 0.0 0.0 0.0 1.0 79.0 0.5 0.0 0.0 0.0 O N 0 0 2.0 3.0 163.0 0.0 0.0 10.0 16.0 0.0 PREVIOUS 427.0 794.0 433.0 2.0 1.0 2.0 0.0 0.0 1.0 12.0 4.0 0.0 0.0 0.0 0.0 0.0 0.00', 1170.7 0.0 0.0 0.0 0.0 0000 0 0 0 0 CHARLES 0.0 0 0 O o 0. 0.0 0000 o o 0 0 QTY 0.0 CHARLES 0.0 0.0 0.0 1.0 79.0 0.5 0.0 0.0 0.0 N O 2.0 3.0 163.0 0.0 0.0 10.0 _ OO ob 1 QTY TO DATE 427.0 794.0 433.0 2.0 1.0 2.0 0.0 0.0 1.0 12.0 4.0 0.0 0.0 2813.0 484.7 273.8 0.10 1034.0', tttWtp.3 op O o 0.0 3906.0 tt((tttppp.3 m000 O o 0 o (ELEVENTH, W OOo O O 0 00'0 0.0 Oo OOo O O O o O ELEVENTH, $121,091.45 1 $0.00 $0.00 $0.00 $2,500.00 $7,900.00 $500.00 $0.00 $0.00 $0.00 $2,300.00 $0.00 $1,400.00 $14,385.00 $3,365.95 $0.00 $0.00 $3,550.00 $2,080.00 $0.00 TOTAL COST $18,147.50 $41,685.00 $4,763.00 $7,390.00 $3,895.00 $3,110.00 $0.00 $0.00 $360.00 $2,760.00 $1,000.00 $0.00 0.0 0.0 605.8, 261.6 0.04 855.5 0.0 1177.0 0.0 0.0 S 07.4 ON) • 1392.7 1 1392.7 11 FOREST opo 000 00 0'0 0.0 0.0 0.0 0.0 QTY 0.0 W. FOREST _ N O CO 7.4P 0 .-..om o O 0.0 2721.0 PP oo 4532.0 0.0 4532.0 4532.0 QTY HAWTHORNE 0000I000000 OOOC o0000o O 2 D = Z m _ 0.0 0.0 0.0 0.0 0.00 532.3, 0.0 1109.0 00 CD o 1305.4 0.0 CO is 01(011 46 4, HILLSIDE o 0 000000000 0 o O o 0 o O o 0 [ HILLSIDE LESS AMOUNT PREVIOUSLY PAID AMOUNT DUE THIS ESTIMATE LESS 5% RETAINAGE SUBTOTAL 1 TOTAL DIVISIOI 0.0 5076.0 496.0 70.2 0.16 3689.1 10420.5 0.0 0.0 10420.5 N 0900 N o 0 0 LAFAYETTE 0.0 0.0 0.0 poop O O A.0 0.0 0.0 0.0 O O LAFAYETTE 0000000000900 oSo00000000000 pZ -M O 0000000000 ob0000000o pZ -A n 2732.0 0.0 401.2 475.3 0.20 2788.5 5760.7 0.0', 5760.7 0.0 0.0 5760.7 PP op QTY PARK LANE 0.0 0.0 0.0 000000 o 0 0 0 o o_ QTY 0.0 I PARK LANE $1;654 $115,036.88 $115,036.88 $0.00 W w O 74 0 0 0 0 0 -• to o 0 0 0 0.0 1778.0 0.0 0.0 2065.3 0.0 2065.3 2065.3 ROSEBUD 0.0 0.0 0.0 0 0 0000000 0 0 0 0 0 ROSEBUD 4480.5 0.0 0.0 0.0 0.15 3149.8 8348.2 0.0 8348.2 0.0 0.0 8348.2 0.0 0.0 QTY UNIV. AVE. FR 0 0000000 0 0 0 0 0 0 0 0 Ooo 0 0 UNIV. AVE. FR 0.0 0.0 66.3 0.0 0.00, 0.01 00000000 o 0 0 0 G o o o A CAMPBELL ALLEY 0 to 137.6 39.66 1.0 183.0 -4 N -s S . i• QTY 38.6 CAMPBELL ALLEY 000O000 opo 0 0 0 0 0 0.0 0.0 0.0 0.0 0 0 0 o FAIRVIEW ALLEY O' in J O OND .+ O O O o o 0 0 0 0 0 0 0 0 FAIRVIEW ALLEY 28,435.4 6,785.0 7,212.5 7,889.0 2,371.2 1,266.7 0.75 I 15,417.1 A A OD min 9,299.9 28,435.4 9,295.4 9,295.4 0 TOTAL 0 owin0000i.>mm 4I m conic.) w m 0 N 7.o (n c0 0 t� 1 TOTAL $386,721.44 $86,508.75 $102,778.13 $122,279.50 $8,536.32 $5,066.80 $2,625.00 $161,879.55 $2,152,151.24 $267,363.66 $370,340.03 $126,013.65 $305,680.55 $99,460.78 $106,897.10 TOTAL O OD (n 0 gi 0(nW 0 lb O N 0 A 0 $238.80 $2,662.50 $3,150.00 $3,595.00 $5,000.00 $11,180.45 $2,140.80 $2,276.64 0) p 0) l APPRONIEQ • (.I PI IA. ` ! �SFIr // C i 1 TOTAL CHANGE ORDER NO.5 I IAMnt INT 1711E TNiC GCTueATc cons. oo.to ,..00 5003 SAW CUT 5004 REMOVE EXISTING STRUCTURE 5001 'CONCRETE PAVING REMOVAL 5002 ISIDEWALK REMOVAL 7) i n 2 0 11 p j ) A 7 1 :-< j • mo cn w > - t n r n b ` i n x C U C V. R M Z m Z 0 1 c z 0 SUBTOTAL - I =CC A nA(U urr nom nest ,,', .e UIVISIUN I SECTION IV LESS 5% RETAINAGE p - < - c[ n U 3 S rr -r 0 01 01 Cm G 0 0 O SUBTOTAL LESS AMOUNT PREVIOUSLY PAID DIVISION I SECTION III LESS 5% RETAINAGE _ •- AGE ON BID ITEMS 69-72 (UP I U $25,000.00) (SUBTOTAL (UP TO $475,000.00) • DIVISION 1 SECTION 11 BID ITEMS 69-72 (STORM WATER FEE UP LESS 5% RETAIN — 1 jLESS 5% RETAINAGE ON BASE BID SECTIONS I AND II + ALTERN SUBTOTALAWNII FSS AN INoo\H T onl ICI V onto I LESS BID ITEMS 69-72 (STORM WATER FEE UP TO $500,000.00) SUBTOTAL 'DIVISION I TOTAL BASE BID SECTIONS I AND 11 + ALTERNATE A I DIVISION II (WATER MAIN) } DIVISION I TOTAL BASE BID SECTIONS I AND II + ALTERNATE A + DIVISIO I 3 STREET RECONSTRUCTION PROGRAM -- CONTRACT NO. 832 TIMATE NO. 22- PAY PERIOD: JULY 2 - JULY 15, 2014 ccrtt s I f I I TO $500,000) 01 W o1iel . p 40 A 01 ASPRO UNIT $ $4.25 o `8mm 0 0 0 4949 -+ O -'91NN O O W N O O COST $5,390.70 11 I I 011 01 b9 O O O .PJV,J IG.00 $30,312.83 01 N ....4 N1 W m 4).. $847,949.74 $0.00 $44,628.93 $847,949.74 $892.578.67 4,4/D,000.UU S475.non .(10 9 £A M U 1 U1 O 7 0 03 g0 ) O $5,256,064.33 $262,803.22 $4,993,261.11 $4,852,959.17 $140,301.94 $5,634,972.88 $121,091.45 $5,756,064.33 $500,000.00 An Equal Opportunity/Affirmative Action Employer 0 m )nJ}sul lepads 05'£LL' 1,617 $ rn morn O 7 O N O W co coCD CD 7J O O 0 C 0 O "D O CQ a) 3 b l•/9 6/L - ZIL £91 -Z -0029-P 6-0Z9 991, Z -009L -LO -90Z a}ea aolonul O * CD z o c D 3 0 c uogdiJosea uoi}nqu}sia 1/O -a O CO N CO 0 Z 0 213H0(1OA 1N31A1A`dd 0 aullned :,(q paiedaad aayonon OO12MVM dO X1110 V O O ONO V 0 Con (n A 0 N N W NOON C n A A A A V (ANA A I� at A A W it CWO COW V Oo6la ((�� W N W -> O W NNNNNNN p CO V O co A CO NN N -> N O (0 CO V (P N A CO N-, 0 0 0 V O Cn A W N -+ = _ UR ROUTE - EAS I UN AVE. 'ERMANENT URBAN ROAD CLOSURE BARRICADE 'AINTED PAVEMENT MARKING, WATER BASED 'AVEMENT MARKING, SYMBOL OR LEGEND IELOCATE STREET LIGHT TOLLED EROSION CONTROL PRODUCT OTAL BASE BID - DIVISION I SECTION I )ETO O UR ROUTE - HAMMONU AVE. )ETOUR ROUTE - MITCHELL AVE. lrrl J 1. )ETOUR ROUTE - DOWNING AVE. )ETOUR ROUTE - LAFAYETTE ST. >ET OSEED YDR FOPSOIL REMOVAL FROM PARKING, EARTHWORK IONSTRUCTION SURVEY 3/4 t UNDERGROUND INVESTIGATION -WATER _OWER WATER SERVICE, 3/4", DOWNING AVENUE FOPSOIL, 4" MODIFIED SUBBASE RECYLED ASPHALT PAVING ROADSTONE, 3/4" DRAIN TILE, 6" DRAIN TILE, 4" DRAIN TILE STUB, 4" DRAIN TILE TAP AND COLLAR RF -19C, INLET OUTLET DETAIL (RODENT GUARD) CONVERT WATER VALVE MANHOLE TO ROADBOX WATER SERVICE CORPORATION, 3/4" WATER SERVICE CURB STOP, 3/4" WATER SERVICE PAVE BOX, 3/4" COPPER WATER SERVICE, 3/4" WATER SERVICE CORPORATION, 1" WATER SERVICE CURB STOP, 1" WATER SERVICE PAVE BOX, 1" COPPER WATER SERVICE, 1" WATER SERVICE KILL WATER SERVICE TAP, 3/4" OR 1" LOWER WATER SERVICE OR VIISCELLANEOUS CONIKtIt CONCRETE PAVEMENT REMOVAL ASPHALT PAVEMENT REMOVAL SIDEWALK AND DRIVEWAY REMOVAL SIDEWALK REMOVAL SAW CUT GEOGRID WOVEN GEOTEXTILE P EDESTRIAN RAMP, PCC SIDEWALK, 6" PCC, C-4 PEDESTRIAN RAMP DETECTABLE WARNING SURFACE SIDEWALK CURB SECTION RIVEWAY APPROACH 6.5 ALL DRIVEWAY APPROACH AND S/W, 6" PCC, C-4 DRIVEWAY APPROACH AND S/W, 5" PCC, C-4 SIDEWALK, 4" PCC, C-4 IREMOVE/REPLACE MISC. SEALCOA I W/ 2" HMA ACC DRIVEWAY APPROACH D UUNJ I KUI. I , MAIN I AIN, REMOVE TEMPORARY ACCESS AND RI MISC. PCC, 9", C-4 REMOVE AND REPLACE MISC. 7.5" HMA REMOVE AND REPLACE MISC. 9.0" HMA REMOVE AND REPLACE MISC. 7" PCC, C-4 7 > i ) i ) ) w DESCRIPTION 4 STREET RECONSTRUCTION PROGRAM - CONTRACT NO. 859 CIMATE NO. 6 PAY PERIOD: JULY 2- JULY 15, 2019 f�n1 !n ADr ;f 2 X�777 2 D N r- r- N (n r- r- r 01 N V) r r cn V) r(ocoa)rDDDDrDDDr N -G -G -G T ��11 ��ff11 ��TTtt Xm77I RR11 ��rr11 �1 DDDDDDrrr—1—HCA 0 0 n 0 -n 0 c) c)-nc) mix' 2 2 2 222222 fn STI c) c) fn �1 cnr(nln 1p fn 0 n 0 T T T Si0 Si -<c° T{{{{{ Z Z Z C7 rtq fn Nfn V� O 'T On{{{{ Z O(p Z { u i (n (n fn p)fn -G {{{{ C to Obi O VOS $1,500.00 $50.00 $260.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $64,175.00 $52,000.00 $3,000.00 $24.15 $16.75 $3.10 $10.40 $155.00 $22.60 $54.00 $205.00 $205.00 $24.20 $385.00 $115.00 $775.00 $335.00 69 N 6 SO $4.25 $4.25 $4.25 $6.50 $4.40 $4.50 $4.50 $22.00 $48.00 $48.00 $8.95, $7.40 $17.40 $650.00 $285.00 $525.00 $800.00 $42.25 $190.00 $0.00 $44.75 $43.75 $42.50 $46.00 $37.00 $35.00 $59.40 $69.00 $140.00 $97.80 $75.00 ASPRO UNIT $ O O O o 0 O S O 0 0 0 co O 0 0 o 0 0 0 0 O 00 0 0 0 O o o O D O O O O O O 0 O O A O O O O O O O O O O O O O p D O O o O p -+ pp77 V D O o o o o O O o O O N O A O CNO G O o O o O O o p O O O O 6 co -+ O Co O O O O O D O o 0 O O Co O O O D o O 0 0 0 0 o o O p O O OrD'- r Z OO 0 0 0.0 0.000 0.0 0.0 0.0 OO 006 O O 0 S 0O 0 0 V O 16.0 785.0 0.0 0.0 0.0 0.0 1.0 7.0 0.0 0.0 5142.4 0.0 439.9 0.0 252.5 0.0 0.0 639.64 0.0 8.04 593.0 0.0, 55.0 0.0 4.0 0.0 0.0 O Cn ACA?000 0000 000 0 0 CO N N O o 0 0 0 A o 0 0 { 0.0 0.0 0 g 0 0 0 0 0 0 0 0 0 o D— 0 0 D 0 O N o 0 310.0 0.0 0.0 0.0 2.0 0.0 0.0 3.0 1.0 0.0 0.0 0.0 0.0 0.0 N O 0 0 2730.7 0.0 412.6 0.0 93.0 0.0 1100.0 0.00 0.0 0.00 604.0 0.0 55.01 0.0 4.0 00 0.0 ((�n 0 Cl 0 0 0 0 0 O O O o 0 0 0) 0 0 0 0 0 0 o o o 0 0 0 0 0 0 I - 0 0 o 0 p 0 p 0 0 ZS 0 o 0 0 0 0 o O 0 0 0 0.000 0.000 nn 0 0 0 0 0 0 0.01, 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.00 0.0 0.00 0.0, 0.0 0.0 0.0 0.0 n0 o 0 0 0 0 D O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O ] 0.0 0.0 O 000 0000 0.5 0.0 0.0 0.0 0.0 o O N 0 0 0.0 0.0 0.0 0.0 0.0 5.0 4.0 63.0 0.0 1.0 1.0 50.0 0.0 2.0 2.0 30 4898.0 0.0 0.0 0.0 137.0 0.0 5221.3 1,210.87 0.0 0.00 3017.0 0.0 220.0 1.0 10.0 1n 0.0 0 0 0 O O O O o O p O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D O 00 0.0 0.000 0.0 0.0 0.0 0.0 0.0 0.0 0.040 0.040 no 0.0 367.5 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 n0 0.0 1,900.59 0.0 0.00 1824.0 0.0 125.0 10.0 14.0 n0 0.0 3708.9 302.9 0.0 155.0 0.0 0.0 0.0 0. 0.0 0.0 0.0 0.0 0.0 0.0 320.3 0.0 0.0 0.0 0.0 0.0 HYPERION QTY 0.0 0.0 _ C0 o oOO 0 0 0 oO->OoO, 0 o O O O O D 0 0.0 418.9 0.0 1076.4 0.0 3.0 8.0 281.0 0.0 0.0 0.0 0.0 1.0 1.0 +OCn 0 0.0 2,121.40 0.0 13.34, 1315.0 0.0 80.0 0.0 5.0 nn 9358.8 0.0 262.3 11.0 320.0 355.3 0.0 0.0 0 0.0 0.0 0.0 0.0 0.0 0.0 22.2 21.8 10.5 56.0 86.0 0.0 0.0 LAFAYETTE QTY PP O O 0.0 0.000 0.0 0 0 0 0 0 co 0 0 0 0 0 p O o$ 0 o o D o 0 o o o 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 D o 0.0, 0.00 0.0 0.00 0.0 0.0 0.0 0.0 0.0 nn, 0 0 0 0 0 0 o o o o 0 0 o p o 0 o D o 0 0 0 0 0 0 0 0 0 o o o o o o o 0 o O o O o o OREGON QTY 0 0 o o O 0 0 PPPPPP O S o o o o o o 0.000 0.000 nn 0 0 0 0 o C o o -> O o 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0 0 0.0 0.00 0.0 0.00 0.0, 0.0 0.0 0.0 0.0 nn 0 0 0 0 0 0 O o 0 0 0 0 0. 0. 0. 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 MITCHELL QTY 0 0 O O P 0 § D o O 0.0 0.0 0.0 0.0 0.0 0.000 0.000 00 0.0 0.0 0.0 0.0 D 0 o 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.00 0.0 0.00 0.0' 0.0 0.0 0.0 0.0 nn 0 0.0 0 0.0 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 ALLEY QTY > O Z O D o O 0 0 co oo 0 0 0 0.0 0.0 0.0 0.0 0.0 o o O 0 o S 0 0 0! o 0 0 100 0'0 O D O O O D 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.00 0.0 0.00 0.0 0.0 0.0 0.0 0.0 O o O o O o 0 0 0 O O o 0 o O 0 0 0 o b o 0 0 0 0 o p o 0 o -- ----------- AT SOVIA DR QTY m 0) a 2 M D A D Z PP, 0 0 i 0.0 19.080 00 I.0 1.0 1.0 0.5 0.0 00 000 A W V O O 0 V CO W OCnOO+Oi A O -+ o _ O D 14.0 30.0 1,129.0 0.0 4.0 3.0 50.0 6.0 10.0 -4 o D 5,872.50 0.0 21.38 7,353.0 0.0 535.0 11.0 37.0 23,859.0 3,708.9 1,582.3 11.0 1,022.5 355.3 6 321 3 0p)� CCnn DOAo V coN0000Om)OOCO o 0 o CO 0 W N o 0 0 0 1. o o 0 TOTAL QTY t0 W OOD �SSSoo$S$SoSo�oSWOSS$$ooSSooSOo$oS< (nom(n ((pp A p W W W iipp co co C)0SAA 69 O W AA -C_pp 69 69 7. (A -•4444 OO,QO) W 14 O(V, 44(� N N A "4,44,1P-4.0 (lOAW"J_nom . 0) (fl O OOCnp O(n OOCtn NC6n $129,195.00 $0.00 $1,026.24 $65,809.35 $0.00 $9,309.00 $7,150.00 $10,545.00 4 69 W A Cn -• V ANpop, $3,445.20 $0.00 $0.00 $5,515.92 $0.00 $0.00 $0.00 $0.00 $993.45 $16,025.63 $1,147.50 $2,796.80 $3,478.00 $0.00 $0.00 TOTAL $ b. s i 01 A W N (.( p cppp — V — 00) CON A W N-• CO O ((1) CO CO 03 .-I C 0) pppp A CO N-• O (VD - OVo V 0) ((» A W N-• O CD 00 CO CO A W N-• C G n C C U_ C U C. rr C DYE TEST INVESTIGATION JNDERGROUND INVESTIGATION -SANITARY 'nTAI OA cc onn rs,v,n,�., ....- ........ -URNISH AND INSTALL MANHOLE RING AND COVER (RACE SANITARY SEWER SERVICE REMOVE SANITARY SEWER, b" rAP AND COLLAR DRY RUN ARCH rAP AND COLLAR STRUCTURE OR PIPE SANITARY SEWER SERVICE, 6" STANDARD SANITARY MANHOLE, 48" STANDARD SANITARY DROP MANHOLE, 48" REMOVE EXISTING STRUCTURE, SANITARY MANHOLE RECONSTRUCT SANITARY SEWER, 15" RECONSTRUCT SANITARY SEWER, 12" RECONSTRUCT SANITARY SEWER, 10" RECONSTRUCT SANITARY SEWER, 8" REMOVE AND REPLACE SANITARY SEWER, 8" CT SANITANY SEWER, 21 RECONSTRUCT SANITARY SEWER, 18" VI V IJIUnI I b,vst b W - StG I ION III RECONSTRUCT SANITARY SEWER, 24" RECONSTRU n 0 1 ) O D r- D m CD 0 0 O Z m 0 Z = T BOXOU I , E- I REM/REPL INLET BOXOUT, E -2-C TAP AND COLLAR STRUCTURE OR PIPE TAP AND COLLAR DRY RUN ARCH INSULATE EXISTING COPPER WATER SERVICE FURNISH AND INSTALL MANHOLE RING AND COVER STORM WATER PROTECTION FOR STRUCTURES IN LINE CHECK VALVE FOR 42" RCP, FURNISH AND INSTALL TYPE E -2-C INLET, MODIFIED REM/REPL inn-, (TRENCH DRAIN TYPE E -1-C INLET MODIFIED TYPE E -2-C INLET TYPE E -3-C INLET REMOVE STORM SEWER PIPE LESS THAN 36" TYPE E -1-C INLET SW -403 RECTANGULAR STORM MANHOLE REMOVE EXISTING STRUCTURE SEWER, cvwU, 12 STORM MANHOLE, TYPE A, 48" 0.1,10•11.eA I, 1/11 r r. i..- . UM ....... I RJCVVK C, LUUUU, 42" STORM SEWER, 2000D, 36" STORM SEWER, 2000D, 24" STORM SEWER, 20000, 18" STORM SEWER, 20000, 15" CTORM STREET RECONSTRUCTION PROGRAM - CONTRACT NO. 859 [MATE NO. 6 PAY PERIOD: JULY 2- JULY 15, 2019 DD 2 2 D D 2 2 r 2 2-n D D 2 2 D r 2 m r r -rI -n r r T -n r -n r r -n "(7 r T C - D D D D D D o m o m o c 222222=222 D.T o D m o-n r D D o m 2 2 D r m -n 2 D D D D D m o m m 22222 r r r r r r -n -n -n-n -n T $875.00 $410.00 $180.00 $425.00 $650.00 $35.00 $0.00 $1,900.00 rn V O O $45.85 $65.00 63 $190.00 1. $82.00 UNIT $ $95.00 ASPRO $1,315.00 $7,000.00 $765.00 $875.00 $460.00 $16,000.00 $3,805.00 $4,835.00 $1,035.00 $1,140.00 $205.00 $3,295.00 $4,295.00 $9.30 $2,400.00 $3,705.00 $4,520.00 $4,500.00 $4,750.00 $525.00 W 69 y9 4/1 N 41 A V CD 0) V + W N 9188 N V <O N<ltO 0 01 O O N N ASPRO UNIT $ N O O O b 0 0 0 O o 0-. 0 b O 0 O-,-. 0 0 N 0 O O 0 0 A O f07 0 0 7 0 0 0 0 o O p 0 O in z O N O b O O O O O b O b O 0 0 0 C) 0 0 0 0 0 0 0 0 0 0 0 b C - 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O 0 0 0 0 0 0 O frr- m Z O O O O 0000 2.0 308.0 0.0 1.0 O - 0 0 194.2 0 0 0 0 0 0 0 0 0 0 0 0 QTY 308.0 BERTCH 0.0 1.0 O O-. O O b 0 0 0 0 0 0 o b 0 0 0 0 0.0 2.0 4.0 2.0 3.0 34.0 2.0 0.0 0.0 W A 0 0 0 0 000 0 o 0 o O b CO m p 73 n 0.0 0.0 0.0 0.0 4.0 0.0 0.0 0.0 > O b 433.0 CWO b N 0 0.01 0.0 0.0 O O O DOWNING O O b 0 1.0 0.0, 0.0 0.0 0 0 0 0 C7 O b C7 O 0 0.0 0.0 1.0 1.0 4.0 25.0 5.0 0.0 0.0 A ... N W O O D co 5n N O b C7 0 0 C) p z � Z G) 0.0 0.0 0.0 0.0 0.0 O O O O O O O O 0000 O O O O O C000 QTY 0.0 EASTON O O C7 b 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0 0 0 0 0 0 C) O0 C) O b EASTON QTY 0.0 5.0 0.0 0.0 2.0 0.0 0.0 10.0 0.0 863.0 5.0 185.01 373.0 0.0 0.0 0.0 D O 0 HAMMOND 0) 0 0 0 0 O 0 0 0 0 o O 0 O 0 0 0 b O O CA N O CO 0 O O W 0 O 0 O 0 o b 0 0 0 0. 0.0 0. 0.0 0.0 204.5 0.0 0.0 0.0 0.0 O O O O 00 b o O O 000 O O O OO O o 0.0 0.0 0.0 QTY 0.0 2 < 0 O Z 0.0 0.0 0.0 0.0 12.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0 0.0 0.0 0.0 0.0 0 0.0 0.0 14.0 0.0 31.0 34.0 40.0 101.0 5.0 1.0 0.0 0.0 0.0 1.0 0.0 0.0 7.0 0.0 0.0 0.0 2.0 3.0 2 j Qm O [Z- D M C) m 0.0 0.0 6.0 0.0 00000 Cr b O b 0) 0 0 27.0 0.0 812.0 881.5 0.0 0.0 0.0 592.0 270.5 0.0 0.0 0.0 0.0 5.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0 0 0 0 o000b0b00obo0b0o 0 0 0 0 0 0 0 0 0 0 0 0.0 0.0 0.0 0.0 fJ 0.0 0.0 0.0 0.0 0.0 00 0. 0. 0. 0. 0. 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0 AM M Z 0000000000 o00oob0000 0.0 0.0 0.0 0.0 0.0 0.0 0.01 0.0 0.0 0.0 00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 000 00'0 00'0 00'0 00'0 0'0 00 D'O C)I 2 m r r 0.0 0.0 0.0 0.0 0 0 0 0 0 0 0 0 0 0 0 QTY 0.0 0.0 0.0 0.0 MAGNOLIA E SAN MARNAN ALLEY AT SOVIA OP I 0 0 0 0 0 0000000 CO O o 0 0 0 b O O b 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0 0 0 o O o 0 0 0 0 0 o O o 0 0 0 0 0 0 0 0 O 0 b 0 0 I I ! ' MAGNOLIA IE SAN MARNAt, 0.0 0.0 0.0 00 0 0 0 0, o O o o 10'0 0'0 D O O 0 'o 0 o 0 0 0 0 0 0 0 ' 0 0 0 0 N 0) O 0 0 0 0 0 1.0 18.0 308.0 0.0 an Na UD U1 W 0 W 0 N) 0 0 CO 1 ,(0n I CD 9OLZ 0'869 0'0 0'90€ �% i -� N O O -. - O O O C 0 O 6.0 3.0 23.0 59.0 14.0 5.0 0.0 0.0 0.0 0.0 0.0 nn N 5D W .U0) ;A O coln r oA 0 0 0 0 0 O b b ( 49 N 0)0)) 59 V N c) o N CO O O o 00 0000000 0 0 0 EA 49 oN O - 0 0 co 8 0 0 0 49 000) Cm11 0 0 0 0 - 44 V ((01)1 N OO -400000088 N 0.0000 Efl -• OO Npo 69 EA 49 -N+,(0)(�1 (NO d1 (00 A OO 0 r $400,302.95 I fl )) Vppp - -43 D O0 O N ' D 8 8 0 0 3888888 50.1)0 $586.60 $2,453.75 $15,312.60 $33,345.00 $9,040.00 $27,000.00 $14,250.00 $12,075.00 $548.70 $33,600.00 $16,475.00 $0.00 $0.00 $0.00 $0.00 $0.00 to no 'I J yg-4 31 P -I c 0, co 31) (;4 00 N O 0 v m N A W DDDD O O DO V DO 5g 5',!N 5 -.) M K N N -+0 N W 00 V O N A W N-n O (0D 000 OV 00) IF.Y, 2014 STREET RECONSTRUCTION PROGRAM - CONTRACT NO. 859 vl /iL AL I CKIVA I t A EXCAVATION ;PEED HUMP, PER DETAIL AI/LINEN I SCARIFICATION 'AVEMENT SAMPLES AND TESTING 2 1/2", HMA 1M 13/4", 60% CR 3", HMA 1M B 3/4", 60% CR 2", HMA 3M S 1/2", 75% CR 4", HMA 3M I 3/4", 75% CR 5 1/2", HMA 3M 13/4", 75% CR 3", HMA 3M B 3/4", 75% CR CURB AND GUTTER, PCC, C-4, 24" WIDE, 7 1/2" THICK CURB AND GUTTER, PCC, C-4, 24" WIDE, 9" THICK CURB AND GUTTER, PCC, C-4, 24" WIDE, 10.5" THICK COLD WEATHER CONCRETE PROTECTION _INSEED OIL TREATMENT ALTERNATE A 2", HMA 1M S 1/2", 60% CR 7 I) r N) m W SIDEWALK, 4 PCC, L-4 SIDEWALK, 5" PCC, C-4 EXCAVATION FOR NEW SIDEWALK TOTAL BASE BID - DIVISION I SECTION V DIVISION I BASE BID - SECTION V - SIDEWALK INFILL TOTAL BASE BID - DIVISION I SECTION IV JAVVINIU SIDEWALK AND DRIVEWAY REMOVAL REMOVE AND REPLACE MISC. 4.5" HMA OVER 6" PCC, M-4 ALLEY OR DRIVEWAY APPROACH AND SlW, 6" PCC, C-4 DRIVEWAY APPROACH 5" PCC, C-4 TAP AND COLLAR STORM MANHOLE SW -511 RECTANGULAR AREA INTAKE TYPE E -2-G INLET STORM SEWER, 2000D, 12" FLARED END SECTION, 2000D, 12" CONSTRUCTION SURVEY EXCAVATION/GRADING RECYLED ASPHALT PAVING TRAFFIC CONTROL ) ) 1 ) ) -C V){ j{T-rrl"r(1{{{{-({{ Z_ 1 -NG{{ c Z �O(nrDm000-. Z{�2 m ))Q)O)r m222{{{{'n Z $10.50 $2,500.00 $10.00 $5,000.00 $15.50 $3.75 44m494449 A N W ,(N11 m O W -. (n(11Oth(0(V)1NOO UNIT $ $10.70 $42.50 $43.75 $15.00 ASPRO UNIT $ $48.00 $2,000.00 $5.00 $6.50 $143.00 $44.75 $43.75 $1,315.00 $2,915.00 $3,295.00 $37.05 $1,315.00 $2,500.00 $8.00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D Z 020 000 Z o 0 0 0 0 0 o o o 0 0 o o 0 0 0 0 0 0 0 0 0 0 0 0 0 o c m Z 0.0 0.0 333.3 n.n 0 0 0 0 0 0 945.3 945.3 0.0 0.0 0.0 0.0 591.0 0.0 ° a. N W m A -A 0 2 0.0 0.0 0.0', m O 2 0 0 000000000 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1108.3 n n 00 0 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 (1fl DOWNING QTY 0.0 0.0'. 0.0 0.0 DOWNING QTY 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 EASTON QTY n n 000 boo EASTON QTY 0 0 6606006 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 00 •• N O 0000000000000000 0000000000000000 HAMMOND QTY n n 0.0 0.0 0.0 HAMMOND QTY O o 00000 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 nn O N 0 0 0 0 0 0 0 0 0 0 0 0 3280.1 3280.1 0.0 0.0 0.0 0.0 1976.0 n HYPERION QTY 3280 1 c o o boo 2 011 O Z 0'0 0'0 b O O o O O O O o O O O S { OT1 O Z 0.0 0.0 0.0 715.2 0 0 ,- m O W 0 0 0.0 0.0 3367.0 0.0 3367.0 3367.0 0.0 n n LAFAYETTE QTY n 0 0 0 bo LAFAYETTE QTY 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0n 0.0 0.0 0.0 0.0 n 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OREGON QTY n n Op bo OREGON QTY 0.0 0.0 0 0 0 0 0 0 0 0 0 0 0 00000000000 0 0.0 0.0 0.0 0.0 0 0 0000 0 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 n n MITCHELL OTY 0 0 op bo MITCHELL OTY O O 00000000000 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 nn 0 0 0 0 0 0 0 0 0 0 0 0 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 ALLEY QTY 0 7, D G) O D 0.0 0.0, 0.0' ALLEY QTY 0.0 0.0 MAGNOLIA 00000000000 00000000000 MAGNOLIA U.OI V.V 0.0 0.0 0.0 0.0 0 0 0'0 0'0 0'0 0'0 0'0 0'0 0"0 AT SOVIA DR QTY m (n D Z D A Z D Z 000 000 - AT SOVIA DR OTT 00000opoopt 00000 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 nn E SAN MARNAtI V.VI 0.0 0.0 0.0 0.0 5,449.6 0.0 1,468.0 2 .4 4,225.4 4,225.4 3,367.0 0.0 3,367.0 3,367.0 2,567.0 TOTAL QTY 42 5 O O P 000 /01 I 0 0 0 0 0 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 11 ft Of � I oO 69 V OOOOAN00O0N- 44 V N 69 6942.9 FA 44-I 4A N (A11 OW) V 00 N TOTAL $ $1,506,568.44 I b9 EA 49 44 Oo00 00 -0 I > 44 fA 10 64 Oo0000000000( 000000000000.00.00.00.00.00.00m0000-400, 00.0$ 00.0$ 00'0$ 00'0$ 00'0$ 00'0$ 000$ 00.0$ 00.0$ 00'0$ 00'0$ 0 > LESS VAMOUNT PREVIOUSLY PAID TOTAL BASE BID SECTION IV ,TORN SEWER BOND FUNDS) ..14102NNANIIIIIIIPAINIEW .4 IAPPROVEllor Na S if (DIARIES DATE j (APP •ri' BY: C TERLa IOWA 7 DA / I I I Iyulam ICH uval 10 IlReconnect Hydrant Assembly to 6" X 6" Tee 11 lTemporary PVC water main 12 Removal of temporary PVC surface water main connections to ductile iron water main 13 3/4" short side water services 14 3/4" long side water services 15 2" Ion side wafer services 16 !Drive over protection for temporary PVC water main 17 !Remove inactive pave box and abandon water service line stub in place i 00 00 00 000000000 ro a 9 m K 0 C N 1 $0.00 1 ' 00000 in O O O 01 $0.00 01 $0.00 OI $0.00 0l $0.00 000000000000 in 0 0 0 L N 0 0 0 0 0 0 to 0 0 0 N in 0 0 0 0 0 0 II 01 so.oc ) 01 $0.00 I 0 50.00 I 0 $0.00 1 0 $0.00 T to 0 0 0 TOTAL QTY I TOTAL COST I IIIO 1I I TOTAL DIV II $0.00 LESS 5% RETAINAGE I $0.001 I SUBTOTAL I I $0.001 I LESS AMOUNT PREV PAID I $0.00 I AMOUNT DUE THIS ESTIMA1 s0.001 _ 1 111 III I I 1111 ill I 1 O O 08888 O O O CJ, . Int W �+ 1 11 I $0.00 51,382,855.22 $69,142.76 $1,313,712.46 $881,330.44 $432,382.02 $556,498.72 $27,824.94 $528,673.78 anra 9R2 Rn N N N An Equal Opportunity/Affirmative Action Employer 0 H m uopniTsul leioads 0 v PO £6L'86Z $ (n 9480 aolonuI 'ON aolonuI 0 c N 0 CO C 0) N 0 C) (T CO (wl 0 D < Q°m v (D D (n D 0 (O O (O 01 o 7 m 0 • v . ((/)iii ) nes Noo - • • -D — co v 5 v cDO = 0 m N (a 3 ill up Z� -CD 0 fD O E. 4. (J1 CD 0(.Q n 0 O "O O CD ((DD v * CD 3 OD CO H 7) 08 l -086L -L0 -80t' 99 l•Z-009L-L0-90Z uoilnquIsip -I/O b60Z '8Z AInr CO N.) w 0 z O 2:IDHOf1OA 1N31/NIRtVd O awed :/q paiedaid Jagonon OOTalVM dO A1IO MY Or i 8 1 O z /` �m 1 1 gg s8 xa 8 8 8 8 1 sr 88 gi 8° 8 18 8 o4 gK 1 1 8 8 .7 8 8 8 0 0 gPoo P. vigg Po iggg Ogg Wg 99= 1698 8 s. 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N 0 0 y E 0 C) 0 0 0 3 m .O O d ry 49 vs luaWAed Jo; •eddy CD A 0 CJ 0 N O N 0 0 0 0 0 0 0A 0 0 00 0 O a) O O 0 O 0 0 0 O O 0 CD CD CO CD o O CD 03 O CD O co O 111 IiiIIiIiIE Z1 :p m T Cn T D00000 m m m Z 0 D D O m0 m00OT ozcn ?_'z m_zm DD Z- { m m D y z Cn� Hr0 r O_m cn0 cZirm-z`-m0 m1 OO D D W r m xa cn m T C) D H C) 0 Z C) ni m m W 0 x C) C m H m c C) co T H z H m Z D Z C) m 0 m Z a) m m 0 H m C) 0 z 0) CO CO CDCD CD O O z D a) m m 0 H m h H O z U) C -n O N A O O > M m mcn m Z < m 0 H C W C) 0 v v m z m 0) C co W D m D C) x 0 W D O 2 T C r 0 m m 2 T Z x w { C) 0 C Z H v H O x T C r O m v I x m Z x co { D 0 G) m DT m H W 0 z mco 00 X r- 0) O DZ r 0 mr HC) COM z CD„ 0 0 o-0 � D 0 z 0 ; m 0 z i< co m m z Z C) D H m co w 0 Z m rn rn D 0) C) z cn 0) x m m D r- 2 Z C rn 0 OCD O O CD O 0 0 0 0 z C) a) m a) m 73 m D Z z 0 D r CO 0 CD 0 0 O O ID 3 z O CD 0 0 A 0 O W 0 N 0 CD O O 0 O a) 0 CO COO 0 0 0( O) O CO cnO CD 3 C) 0 a CD 0009299-9692 N 01 N O v 01 CA O N Cn N A r 0 O N 0) Cn N -4 Cn O CA N 0) cn Ni v Cr) O Cn N N J N Cn N CA N Cn N v N Cn CD N cn cn coN O N Cr) Vi N CA p CA N Cn v Cn N W O Cn v_ Cn 0 z 0 D 0 'O D 1 0 CD C) 0 0 2 m0 D co w z 2- 2 m zm 00 0 O D Z �O m H m 0 C7 C 7o W D z 0 0 C H H m v 0 C) 0 Z 0 a) m m 0 a) 0 m H m C) D a) r- 0 0 C 7 N C) { { Cn { Cn { T T T { 0 { { m N A 0 A CA O CO m 0 CA CO 0 CA J 0 A co0 W co 0 O CO O 0 N N Co (v 0 O A 0 C) O 3 0 -a CD • CD EA EA EA EA EA EA EA EA EA EA EA 69 EA 69 EA 69 EA Efl N CT Ni O Co A CO CD O) N 0 CT 0) A 0 CA O 0 o O O O O EA EA EA EA EA EA EA EA EA EA 69 EA CD O EA C 3 V C) CD a;aidwoo anIeA C CD O O O O EA EA CO 0 J (93 O co O EA N A O EA O CD O O O O A O O 69 EA O CD O O CO co O O EA EA O CD 0 O O O Ca Cn O EA w N 0 O 69 O O (..) N O O Efl Co CD O EA CO CO CA O 0 O EA O O O O O EA CA O EA N N co0 O O 0 0 EA N N co O O O O 61 CTO O EA 0 0 EA CD O O CD C 61 4l O O EA 0 0 EA O O O O H) O O EA 0 CD 0 EA O O O EA luawled Jol 'IddV CO U, 0 O 8001 A C c0 0 CO O W CO 0 CO J O W O) CP O CO O DIVISION 1 (PARTICIPATORY) Item No. ',.) A 0 W W 0 W N 0 W0) —. 0 O CO O N O N O O N t J O Item Code V 3) C -' V 0) :.) CO :.) s N.3 N O) O —� N C) (.) O) O— A A N O) CT) O (0 N Cr) CO A O U) N CO (O O O O O CD N O) CO co CO O O CO O O O CO N O) (6 O c0 O O CO 0 O N O O CO CO O CO O O CO• N t O O CO ( O) C O) O) O) O) U) i DIVISION 1 PROJECT TOTALS N.) CO O W O NO A— 0) A N N N 0) O N O O O N O N O) O N O 00 — 0 O— > O N O) O NN O O O O --� N O) O C O 0 O 0 � N 0) O N O 00 O O O W 0 N O) O N O O O O N) 0 Description SLOPE PROTECTION. WOOD EXCELSIOR MAT SEEDING AND FERTILIZING (URBAN) MULCHING BONDED FIBER MATRIX STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS M, CLASS 3 DURABILITY 8 IN.. STAMPED STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS C, CLASS 3 DURABILITY 8IN STAMPED RECTANGULAR RAPID FLASHING BEACON INSTALLATION SUBDRAIN CLEANOUT PRECAST CONCRETE BOX CULVERT, 7 FT. X 3 FT SCHOOL SPEED LIMIT ASSEMBLY WITH FLASHING BEACONS ASPHALT BINDER, PG 64-22 MOBILIZATIONS, EMERGENCY EROSION CONTROL MAINTENANCE OF SILT FENCE OR SILT FENCE FOR DITCH CHECK MOBILIZATIONS. EROSION CONTROL 'REMOVAL OF SILT FENCE OR SILT FENCE FOR DITCH CHECKS SILT FENCE FOR DITCH CHECKS I F Hi m m ZZi m N p ACRE ACRE -< co LS EACH LF EACH TON o m 2 m LF � Est. Qty. 266.70 3.70 03 J O A' O 244.00 O O 19.00 107.00 O O 3.00 215.70 3,285.00 6.00 3,285 00 65.00 w N NO b O Qty. Complete O O O 0.00 00'0 1 O O O O O O 0.00 0 O 0 O p O O O O AO boO J O O O O O O O O O O O O 2,141.00 Qty. Complete Last Period 0.00 0.00 0.00 O O O O O O O O O 0 O OO p O O O O O O O O O O O O O O O 0.00 O O O' O b O Qty. Complete this Period O O P 0 0 0 0 0 0 O O O O O O 0.00 0.00 0.00 0.00 0.00 41.87 O O O O O O 0.00 150.00 0.00 Unit Price ea EA N N (n EA 0 0 O) O 0 O O ooC j$105.0_ Eft J U) O _o $8,750.0 $1,400.0 1 $510.0 $25, 000.0 EA (n O G) O N O CO O 0o EA (T) O 69 O O O N 00) EA O N 0) EA EA A -� CPO ov Value Complete EA EA EA r r r EA r EA r EA r $ 45,900.00 69 r r r EA EA N N O A EA 69 O o r O EA r EA EA U A r? O Value Complete this Pay Period 69 69 EA r r r EA r EA r EA r EA EA r EA 1 ) EA fA N N G) O CON A 69 69 r r EA r EA E! n a C 0 0 O O O O O 0 Co Co J CP CO N 0 1 (0 CO O O O O 0 O 0 0 N NJ A CO NJ O O N N (fl v O N) -o m cn D G) z Cn m m H D c z c 0609LZ6-4ZSZ v m 0 D cn H m C 0 C cn D m H m m r H c W m m 0 Cn 00900L9 -069Z 9£004Z0-b09Z 0 m c > 0 r -im (3 (f) 0> z D m C) m m m m H D z 0 90006L0 -409Z N Cn O O O 0 O C) 0 z z m C) O z H 0 m X C)) H z O D z S 0 r- i ntity has been changed by change order CD 0 0 z O C) H O r r z m 0 m 0 0 X co mm mo zN DOC D D m (n O-4 - m z r H C > rm H O cn O -i z m 0 r 0 m z D m D z 0 c H H D C) O m m Cn w z 7 D N m -4 rn m O H D z m z C) m 0 CO 0 0 r- .74 D 70m m 0 CP z CP O 0 O CO 0 O CD O O 0 0 O 0 0 0 O O O CO O O 0 O 0 O 3 z O 'CO; 3 O CD co O z z 0 z D H C) D 0 Z1 C J N m N 0 C) O 3 0 V CD 0 O 0 0 0 0 O 0 O 0 O 0 O E9 69 n N) w N NJ O 69J- 6▪ ) O O CP O O (n A O O Cn O O O U O O O O O 0 0 0 O O O E9 H) f9 49 69 69 A 49 E9 a;aidwoo anieA )uawAed a0, •Iddy 0 co 3 C v m 0 3 �CD -0m C � co 0 0 -4 o - D v a m' o TOTAL STORED MATERIALS: STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS C OR M, CLASS 3 DURABILITY, 8 IN SUBDRAIN OUTLET (RF -19C) MATERIALS SUBDRAIN, LONGITUDINAL, (SHOULDER) 6 IN. DIA. MATERIALS DESCRIPTION Stored Materials lI $46,708.59 $5,920.00 $13,533.95 VALUE OF INVOICED MAT'LS ELSEWHERE AT PROJECT AT PROJECT STORAGE LOCATION (AT PROJECT/ ELSEWHERE) o o 0 0 0 o 0 O 0 PERCENT OF INVOICE COST TO BE PAID $46,708.59 EA C0 N 0 o co W 0( CO CO o ALLOWABLE PAYMENT AMOUNT 0 O O o (fl 0 O O co J 0 N co INSTALLED TO DATE co co co co OC m $46,708.59 $5,920.00 II $13,363.07 CURRENT VALUE TOTAL CHANGE ORDERS: IlChange Order 1 - Asphalt Binder Change DESCRIPTION Change Orders 6/29/2014 DATE 0 O 0 0-- PERCENT COMPLETE a o 0 0 TOTAL VALUE O O 000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O VALUE COMPLETE • 1uaWAed Jo; iiddv -o CD co a O O 0 z z O 5 0 J 0 3 m m a (AHo±Vd1O112iVd) L NOISIA K EA cA N v O W CD a A a O O m c C C) 3 0 (D CD 0 0 H W m 0 O z T 0 0 H 0 m m I- r 0 O T C z 0 r r- 0 C) H O z EA N a O O O O O a EA J -4 N N O !v C C) 0 3 om'm a( 5- (7, N -o N O O 0 J a 0 m 0 O O O EA N a CD a A W Z7m < O. C 0 m O (D EA 4A N W 0 EA N a EA (A (A 31VWI1S3 SIH13na 13N CD W cocp O 0) 0 ✓ 17 m co O C H m z -i 3na 1Vlolans AO 3OVNIV132i SS31 w 0 O J0 3na 1NnOWV SSo21J do (A S rc) mm 01 < M fA V CO 3na 1NnOWV SS02iO 90'806'ZLS $ SiVIZ131VW a3101S EA 3131d1/11O0 1N3O7:13d 1NnOWV IOV2i1NOO 1V101 ZL'90£1766'S $ a3131d01O0 )121OM 1V101 017'91.6`905 $ 0 0 N Pay Estimate Two (2) / 6/6/2014 - 6/27/2014 July 2, 2014 Pay Estimate One (1) / 5/19/2014 - 6/6/2014 June 6, 2014 LC00 r rc v r,- I t�n...1. Iv PAYMENT NUMBER / TIME PERIOD DATE .„„EA_., V J O J wa V w co A V ? cn AMOUNT 3na 1Vlolans AO 3OVNIV132i SS31 w 0 O J0 3na 1NnOWV SSo21J do (A S rc) mm 01 < M fA V CO 3na 1NnOWV SS02iO 90'806'ZLS $ SiVIZ131VW a3101S EA 3131d1/11O0 1N3O7:13d 1NnOWV IOV2i1NOO 1V101 ZL'90£1766'S $ a3131d01O0 )121OM 1V101 017'91.6`905 $ 0 0 N luaw/ed ao} iddy 0 H m 1OO1 I31VM AO A110 3H1 0 D D C) 0 z 0 m m 0 z 0 m 31 m co D m m 31 O m CD D O r_ 0 O Z T 0 T D m z m • H O I C mm z0 m D O 0 m -< m mm T Z � D X X O 0 O • D m m m0 ZW O -< O H T m O 0 > 0 D z m-1 0 <0 D ✓ 0 C co 0 D z H D r- 0 0 0 T m 0) H z m m m z m 3D 0 O z CD 0 T m 0 0 z H D 0 H S31IdX3 NOISSIWWOO AIN :01-18fld ALIV1ON OOmg • v m D m Z DW 0 O 00 =m m� X m M ZH m• z 7o • O C O o mz z n33 O > Xi X D m 0 0 0 D T O -• Dj 0 0 = Omz -13 0X0 m0 mCm m= O ▪ 0 • W m m_ H o > 0 m o CD O 23 Z Z co 0 I 0 D 0 m T 00 N D_ m D 0 O CD O D z,{ 0= 7?m D 0) zH O I im = D �C D rr0 = N m m O 0 D 0 RI -0 RI • D Z z 01 0 m T 0 D r SIH! 31N 32fOd38 0 D 0 T l.ITdNOSb3d VLOZ VMOI :AO 3lV1S WPM NOV18 :AO AiN(lOO cl O D —1 m co 0 0 r 0 m CG70 C D C z H5-40 z°mCn m- m0mZ 0 � 'U 00 m0 >073-1 P1X00 00m0 C -i 033 >CI W ZZm X00m 31 Z N 31 co M D • H CD •;m� DZ• D ZJ mHcn - - D C m • m D m� z O m m m O 37 D Cmri � 0 � • H0 mO ZWm ▪ 31 0 m c 0 3• D 7 • m D m• M m O Z— Z -0 r- 0 O- rm - +mm mW< 0 O �CD Xmm D z mom 073H mcn m033 D z m p O m O H < m00 X 0 T 0=0 D 33H ✓ - O I ✓ mm O Z T Cr) C Z 0 r m 31 D 0 r- z 0 An Equal Opportunity/Affirmative Action Employer C Fri O CD C2 ✓ ri :suoilonAsul lepadS H 0 Q) O m N m U) at V m NJ 4s. Q (Q CD ci CD C) Z7 CD -o C)) 0 CD 1 Q) L96Z-0E8L-LO-90Z °lea eolonu I 0 C 3 O C uogduosea uopnquisia l0 saleioossy Jeweaa 0c' N CD : v O CDD (D 7 C) • - n m O co • 5' 1# lCD 7 (0 CD a 0 233H0f1OA INDWAVd uossola awed i(q paiedaid OO-12j31VM JO Alla O v N CO CO O O -A xsix LO±S3LLL 1 2003 N O O N N 0 0 1' I' O 0 W 1 1002 I' 0 0 N 1 24 N w NJ N N F' NJ 0 I' O 1 18 1-, V N 61 I-' to 1' .P. 1 . 13 N NJ F-' N F-' O O 00 V Ol in +j IN N Fa 1 -ITEM NO.1 TOTAL BASE BID [5TH ST. BRIDGE-REM/REPL 3" RAIL, 2 POSTS AND MISC. HARDWARE CONGER ST. BRIDGES -CLEAN AND PAINT BEARING PADS & ROCKERS 4TH ST. BRIDGE-REM/REPL BEARING PADS, CLEAN & PAINT ROCKERS PAVEMENT MARKINGS REMOVED TRAFFIC CONTROL - MEDIAN CROSSOVER REMOVE AND REPLACE MEDIAN, 8"PCC, M-4 TRAFFIC CONTROL MOBILIZATION PAVEMENT MARKINGS RESET RAIL POST AND STRAIGHTEN RAIL BRIDGE RAIL REPAIR - CONGER STREET BRIDGES DETECTABLE WARNING SURFACE SIDEWALK, PCC, 6 INCH SIDEWALK REMOVAL BARRIER RAIL, RE -46 REMOVAL OF PAVEMENT LONGITUDINAL GROOVING IN CONCRETE STANDARD NON REINFORCED PAVING, PCC, 7 INCH, C-4 BRIDGE APPROACH, RK -25 TEMPORARY CRASH CUSHION, FURNISH AND INSTALL INSTALL TEMPORARY BARRIER RAIL FURNISH TEMPORARY BARRIER RAIL CONCRETE REPAIR NEOPRENE GLAND INSTALLATION AND TESTING STEEL EXTRUSION JOINT WITH NEOPRENE DECK REPAIR, CLASS B DECK REPAIR, CLASS A REINFORCING STEEL, EPDXY COATED STRUCTURAL CONCRETE, MISCELLANEOUS REMOVALS DESCRIPTION PAY ESTIMATE NO. 7 F.Y 2014 BRIDGE DECK REPAIR AND OVERLAY LS EACH EACH STA LS AS 1 LS LS STA LS LS T AS 1 -< T -< AS -< AS EACH T LF T LF LF AS AS LB AD LS UNIT PAY PERIOD: JULY 2 -JULY 15, 2014 CONTRACT NO. 777 1-. 28 I•--' 0 12.5 I--' 75 N h' W CJI I - N 24 77 77 50 1333.4 7747.7 LU 0 1303.4 CO 4900 2450 309 W I' NJ UJ F-. NJ 90.5. 905 450 25.5 I--' PLAN QTY TOTAL in t0 V to 0 O O 1 $1,900.00 in N .P 0 0 O O in t0 t0 O O in N O 0 V In O in N -P 0 O O 1 $25,000.00 ih Imo - co 0 0 0 b O 1 $110.00 $5,000.00 $11,000.00 $70.00 in- in 0 b O $2.00 in. F, Ol 0 b O $15.00 in 1-' In O $100.00 in- F-' t0 0 O O in. l0 0 0 O O $2.50'. $4.50 1 $115.00 VI- w Ui O O in. I-'. -4. O O O $300.00 in 1' V O O O i/)- N O O $1,900.00 $72,000.00 C Z --1 n 0 VI -.{ CRAMER 0 0 0 co t0 2 o 0 0 0 0 CD 0 0 0 0 CD 0 CD 0 0 0 0 0 0 0 0 0 F-' F-' 0 O CD EST QTY THIS 0 . O O . O CD .b O 1 12.5 I' 75.0 0.6 1- w . Ib I--' . O I' Cr,b 20.0 55.2 55.2 0 758.0 2950.5 92.5 665.5 rn b 4512.0 2256.0 156.58 O . O I' W to . N 0 . W tO -P LID . lD O . O 0.0 0.43 Sn0IA32ld QTY 0.0 0 0 o 0 3.6 O'T V t/, b 0.6 1' 3.8 I--' 0 i' in 20.0 to in N 55.2 0.0 758.0 NJ LID to o in 92.5 CO CO to in 6.0 4512.0 2256.0, 1 156.58 CD o 135.2 0.3 LID I' 0 o 0 0.0 0.43 TOTAL p 1 $579,926.451 V). O O o $0.00 VI- 0 O O 1 $356.401 VI NJ 0 0 V in O $10,500.001 Vl I' to 0 CD O O O ill I-' l-. O 0 0 0 O O $414.701 IA- (n o 0 0 O O $17,600.001 $1,400.00 $2,760.00 F' I' 0 A CD VT 0 O 0 $11,370.001 i/1 .A NJ to V to $9,250.00 $126,445.001 ill to -P 0 O O 0 V) 1' i-' NJ Co CD O 0 Vl 1' O I-' to NJ O 0 VI I' CO CO O O m V 0 $0.001 ill 1--' CO l0 NJ CO O 0 VI t0 0 O 0 in F' Ol Co '-- V 0 O 0 i/1 0 O 0 VI 0 O 0 $30,960.001 H 0 0 r_ COST 1 xslx1.01S3LLL 1 26.2 N U, N 1OPTION 2 ALTERNATE A ITEM NO.' 1/ / CITY'OF W,E(L00 1 C,AMER(&&_iSSOCIATES NOTE: CONTRACTOR HAS WAIVED 5.EVIEW OF PARTIAL PAYMENTS UNTIL FINAL ESTI APPROVED BY: AMOUNT DUE THIS ESTIMATE, LESS AMOUNT PREVIOUSLY PAID SUBTOTAL LESS 5% RETAINAGE TOTAL BASE + ALTERNATE A OPTION 2 TOTAL ALTERNATE A BRIDGE APPROACH OVERLAY (CLASS HPC -O PCC) DECK OVERLAY (CLASS HPC -0 PCC) DESCRIPTION PAY ESTIMATE NO. 7 F.Y 2014 BRIDGE DECK REPAIR AND OVERLAY AS AS UNIT PAY PERIOD: JULY 2 -JULY 15, 2014 CONTRACT NO. 777 MATE LDO O O 0 l0 O PLAN QTY TOTAL DATE DATE $40.00 $40.00 C Li- n 0 Ln CRAMER IORIGINAL CONTRACT AMT O rn rn i-> EST QTY THIS o o 2560.5 -a x 0 c N p -< 0.0 3726.6 TOTAL QTY $1,163,182.551 tn O �, N r•-.) :1==. N $642,428.52 $692,540.93 $36,449.521 $728,990.45 $149,064.001 in- O O co $149,064.001 TOTAL 1 n 0 cn An Equal Opportunity/Affirmative Action Employer :suogonJ2sul lepadg H O Ni D D 0 (U 0 0o 0 ()) CD Ot 996Z -009L -L0 -90Z oleo aolonul 'ON aoionul C D 3 0 c 0 CD (n C') 0. o' 7 uognqu;sia l%D C- n (D K f1 a w0 O () N v (D ' oul l0.111/00 uolsoJD enrol 0 m Q) (O � (D "O Q 1 (D (7 0 0 0. 0) 4t 3 (D Ni O CA O IW n W Z O 13 • 0 m• O z m O • H cm O 70r O D O J N co co O O ..Ni 01 01NJ O 1-, O O NJ 0 -n N xslx•S01S3LZ8 I--, O O LCD 1-, O O CO I" O O V F-' O O 01 I-, O O Ul ( 1004 N 0 O W I-' 0 O N I" 0 O N 1 15 I-, -F. 1 13 I--` N N N 1 10 LO CO V CT U1 W N I-' m p TOTAL BASE BID 1 FABRIC UNDER FULL WIDTH AREA -DEDUCT SAND IN SPALLED AREAS JACKHAMMER EDGE AT LEVERSEE TRIMMING ROCK BASE MISC. PCC REPLACEMENT AT LEVERSEE DRIVEWAY APPROACH, 6" PCC REMOVE EXISTING DRIVEWAY MODIFIED SUBBASE REMOVE EXISTING PAVING - WIDENING AND PATCH TRAFFIC CONTROL PILOT CAR FLAGGER MOBILIZATION PAINTED SYMBOLS AND LEGENDS PAINTED PAVEMENT MARKINGS PAVEMENT SURFACE REPAIR (GRINDING LIMESTONE) SEALER MATERIAL (PCC PAVEMENT) ,CRACK AND JOINT CLEANING AND FILLING (PCC PAVEMEI PAVEMENT REMOVAL, FULL WIDTH PAVEMENT, 9" PCC, SLIP FORM W/ CD JTS FULL DEPTH PATCH, BY COUNT SLAB REPLACEMENT, BY COUNT SLAB REPLACEMENT, 10" PCC FULL DEPTH PATCH, 10" PCC DESCRIPTION BASE BID PAY ESTIMATE NO. 5 F.Y. 2014 WEST AIRLINE HIGHWAY REHABILITATION CONTRACT NO. 827 PERIOD: JU --1 LY 2 -JULY 15, 2014 1 LS LS LS LS AS f AS TON LS LS r DAY p LS EA STA AS w SY MILE AS EACH EACH AS AS UNIT F-, O N O I--' O 1� O NJ 01 l0 Ul 1J1 J J in O WUlI" CO Ol A N O 1--' O 10.0 1-, O O O F-. O 8.0 769.80 Ul N W W O 16, 700.0 1,184.4 3.84 1,184.4 89.0 82.0 2,489.01 534.81 QTY PLAN V O tn. O 1-, Ut O 1 $302.50 t/> Ol U7 O O in.(n 0 U' in O $70.40 $9.00 1 $26.40 i/l O O O O $4,000.00 1 $500.00 '(/T W U1 0 O in NJ O O O 0 0 {f1 N UI 0 O $10.50'. {ft O O in N O O $7.75 $21,770.00 $47.251 t/} i/? A.A-IN I--. /, J J UI U1 $95.551 tn.V I- O N In UNIT $ 1 IEC 1 0.0 0.0 O O 0.0 O O O O 0.0 O • O O O O O 0 O 0 O 0.00 O O O O O O O 0.0 O O O O 0.0 0.0 0.0 (40.3) 0.0 ESTIMATE QTY THIS IOWA EROSION CONTROL, INC. I" O I-, O N O N O N IT l0 UI UI J 319.64 75.0 h, O O N U1 12.0 I -n N F-' 0 N O 0 O 0 I-,Ol 0 O 0 O 0 1,611.4 0.0 93.0 91.0 1,191.7 2,695.0 783.4 ESTIMATE QTY PREY F O F, O I" O I-. O N al O Ut In J W J CO Ln O. N O 1--> O Ni-, U1 N N O 1-, F-, O N O O h-, O O O O O i--‘ 1" O N O. �--� LO 1.0 CO 1-+ I-, W J O O 2,654.7] 783.4 TO DATE QTY ts► tri N 01 O N O O CO t/1 v U1 O O 111 .A O N Ui 0 $302.501 in- I--+ NJ 01 In © 0 $2,840.641 1/1- W l0 NJ 1-, N CO $8,438.50 $675.00 1./1- U-1 O O O O 0 VI. 1N N U1 O O 0 in. O1 O O O O 0 $37,185.001 t/I• NJ O Ol O O O O in- O O 0 tit N I--� 01 01 -tit O O 0 in- O O 0 $12,488.35 $0.00 t/t to in- U1 I" I-, 01 N W W Co F- O l0 Co C0 JCO N CO N J W U1 U1 $253,656.591 ill- CO O1 W 01 l CO U1 0 -1 D r- IA EROSION CONTROL 1 XSIX'SOIS3LZ8 I 2.5 N -P N W N N N F-' 1APPR`6VED BY:,&ITY OF WATtRLC"O Or 10 lir 41, 1APPROVEDpY: IOWA ER/6010N CONTROL, INC CONTRACTOR HAS WAIVED REVIEW OF PAY ESTIMATES UNTIL FINAL ESTIMATE (AMOUNT DUE THIS ESTIMATE LESS AMOUNT PREVIOUSLY PAID SUBTOTAL LESS 5% RETAINAGE TOTAL BASE + ALT 2 TOTAL ALTERNATE 2 TRAFFIC CONTROL PILOT CAR FLAGGER MOBILIZATION DOWEL BAR RETROFIT (1-1/4" X 18") ALTERNATE 2 - DOWEL BAR RETROFIT DATE 1›.,.\., 1 DATE N DAY DAY LS EA F--) vi vi O F-) l0 N V N $1,000.00', $500.00 $335.00 s10,000.00 tR N LO 00 00 O N 1.0 7.0 O -P 783.0 COMPLETE CONTRACT AMOUNT 0.0 0.0 9.0 O N 0.01 O N F-' O Cr) O O in 783.0 Ui F' I-‘ $1,094,138.38 $24,740.161 $506,242.031 U7 U' W O ID CO N N t0 $27,946.43 $558,928.62 $33,907.941 $200.001 Ul O O O 0 tit U9 W 01 O O 0 t/. Ui O O O O 0 $22,847.941 An Equal Opportunity/Affirmative Action Employer 0 cD :suoi;on4su l leioads ZZ00-ti60Z alea aolonul •oN aolonul 0 C * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 0 Qo m Q) CD > 3 A .A 0 a) C A -P N N 6 6 O O O -O a) Q)-0 -I as 0 0 P.: c" N o -a 0 3 cn 0 . a) W N p 0 ,• « V Oi Q) v \ n -' Q 0 -Pv'm m 0 z m 0 3 CO 1Z -009L -LO -90Z CO I. Z -009L -L0 -06Z uoitnqutsi4 1/C co. CD cD 5 cn cD 0 0 N CO Voucher Prepared by Pauline C 2 n m -z-i 0 < rn 0 z -I m 30 r- 0 O 0 D O N JDE UNGINEFRING Bill To: 402 E. 4th Street, Suite 101 Waterloo, Iowa 50703 Phone: 319-464-7913 City of Waterloo Engineering Department Attn: Jeff Bales 715 Mulberry Street Waterloo, Iowa 50703 Phone: 319-291-4312 Date 7/8/2014 Invoice Invoice # 2014-0022 Pay Request No. 1 Terms Project # 14-007 F.Y. 2015 Geraldine Road - Phase 3, Contract No. 871 JDE Professional Services Provided from: Date Professional Personnel Week of 6/16 Project Manager Engineering Technician Week of 6/23 Project Manager Engineering Technician Totals June 16, 2014 Hours 23.00 4.00 40.00 40.00 107.00 to: Rate $95.00 $75.00 $95.00 $75.00 June 30, 2014 Amount $2,185.00 $300.00 $3,800.00 $3,000.00 $9,285.00 Invoice Summary Pay Request No. 1 Cor Date Invoice Number Amount 7/8/2014 2014-0022 $9,285.00 Total $9,285.00 Total Contract Limit $52,750.00 Total Amount Earned to Date $9,285.00 Less Previously Paid $0.00 'Total Amount Due this Estimate /;;;;;4// An Equal Opportunity/Affirmative Action Employer 0 CD :A9 panojddy 0 D :suopna}sul'Bloods EZOO-t l•OZ CO I•Z-00SL-L0-90Z COI -Z -0092. -L0 -06Z a,ea eO!OAUI o CD * z o * D 3 O C 0 CD Cn C) O 7 uognguTsla -/O 0 D< n. G 7 Qo co cng z W CD 3 CD 6uuaaul6u3 Sar G)0 N -0 7 ea OCCD D ' 7 C) 0 0 O CD m (n 5 CD CD (n C— C N O 2j3H0fIOA 1N19lAI Wd 0 aullned i(q paledaid Jayonon OO12:I2IVM AO A110 Bill To: JmolibiDT rNG,\i.1 R[NG 402 E. 4th Street, Suite 101 Waterloo, Iowa 50703 Phone: 319-464-7913 City of Waterloo Engineering Department Attn: Jeff Bales 715 Mulberry Street Waterloo, Iowa 50703 Phone: 319-291-4312 Date 7/8/2014 Invoice Invoice # 2014-0023 Pay Request No. 2 Terms Project # 14-007 F.Y. 2015 Geraldine Road - Phase 3, Contract No. 871 JDE Professional Services Provided from: Date Professional Personnel Week of 7/1 Project Manager Engineering Technician Totals July 1, 2014 Hours 32.00 16.00 48.00 to: Rate $95.00 $75.00 July 4, 2014 Amount $3,040.00 $1,200.00 $4,240.00 Invoice Summary Pay Request No. 1 No. 2 Date Invoice Number Amount 7/8/2014 2014-0022 $9,285.00 7/8/2014 2014-0023 $4,240.00 9C a,,, , 670 Total $13,525.00 Total Contract Limit $52,750.00 Total Amount Earned to Date $13,525.00 Less Previously Paid $9,285.00 'Total Amount Due this Estimate 240.00) 4 Ckl g COUNCIL MEETING July 28, 2014 Topic Ron Bockenstedt, 1234 Hummingbird Lane item #36 Robson Homes, Inc. Don Miller Item #20 & #21 SportsPlex Steve Murphy Item #20 & #21 SportsPlex Steve Murphy Oral Presentation