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HomeMy WebLinkAbout09/02/2014THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS TUESDAY, SEPTEMBER 2, 2014 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) issue per meeting for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. September 2, 2014 Page 2 Roll Call. Moment of Silence. Pledge of Allegiance: Larry Smith, Superintendent of Waste Management Services. Agenda, as proposed or amended. Minutes of August 25, 2014, Regular Session, as proposed. Proclamation declaring September 2014 as Life Insurance Awareness Month. Recognition of Captain Joe Leibold 2014 Team Member of the Month September. Presentation of Thunder in the Valley Air Show. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request of Main Street Waterloo & Waterloo Schools for a variance to the Noise Ordinance on September 25, 2014 from 9:30 a.m. to 12:00 p.m. in conjunction with Mayor's Fun Run event to be held at Expo Grounds including a band and the use of a PA system, together with recommendation of approval of Director of Safety Services. Submitted by Joe Leibold, Police Captain 3. Request of Captain Joe Leibold to hold Mayor's Fitness Day (Mayor's Fun Run) event to be held on September 25, 2014 at the Expo Center with the route to start 9:30 a.m. and end 12:00 p.m. Submitted by Joe Leibold, Police Captain 4. Request of East High School to hold East High Homecoming Parade event to be held on September 11, 2014 from 1:00 p.m. -3:00 p.m., with the route to start at East High School on Vine Street, west to High Street, west on Lime Street to E. 4th; E. 4th to Sycamore to 6th to Barclay back to East High School. Submitted by Joe Leibold, Police Captain September 2, 2014 Page 3 5. Request of Jim Ohmstede for a concrete driveway to be located at 2236 Country Lane, together with recommendation of approval of City Engineer. Submitted by Eric Thorson, P. E., City Engineer 6. Cancellation of assessments for several properties; and authorize City Clerk to notify Black Hawk County Treasurer of said cancellations. Submitted by Suzy Schares, City Clerk Address Amount to cancel 808 Bertch Ave. 1204 Mulberry St. 118 Allen St. 1905 Commercial St. 115 E. Arlington St. $52.62 $40.22 $321.42 $99.49 $336.08 7. Cancellation of assessments for several City -owned properties; and authorize City Clerk to notify Black Hawk County Treasurer of said cancellations. Submitted by Suzy Schares, City Clerk Address Amount to cancel 1027 Lafayette St. 528 Fowler St. 100 Blackwood Ave. 433 Rath St. $125.60 $465.75 $136.48 $410.50 8. Request of Robert and Susan Funk for tax exemptions for the construction of a new twin home (condo) valued at $170,000.00 located at 4167 Mourning Dove Drive and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning & Development Director 9. Request of Kim Brustkern for tax exemptions for the construction of a new single family dwelling valued at $321,593.00 located at 4808 Yellowstone Drive and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning & Development Director 10. Request of Jared Honermann for tax exemptions for the construction of a new single family dwelling valued at $246,000.00 located at 1370 Angus Drive and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning & Development Director September 2, 2014 b. Motion to approve the following: 1. 2. Page 4 Travel Requests Name & Title of Class New or Renewal Expiration Date Amount Personnel Class/ Meeting Destination Date(s) not to exceed Eric Thorson, PE, City 2014 American Public Ames, IA 09/ 10/ 14 $448.00 Engineer Works Assoc. Fall Renewal - X Black Hawk Tennis Club 1005 Black Hawk Rd. Conference Renewal 09/ 12/ 14 X Steve Grimm, Rental IAHO Fall Conference Hawkeye 10/ 01/ 14 $300.00 Housing Inspector Certification & Community - X Neighborhood Mart 2100 Lafayette St. Recertification College 10/ 03/ 14 X 3. Recommendation of appointment of Stacy Donlea to her second term on the General Contractors Board of Licensing, Examiners and Appeals Board with term expiration of 06/30/2016. Submitted by Mayor Buck Clark 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Hy -Vee Fundraiser 2181 Logan Ave. Special Class C (BW) & Outdoor Service 5 Day License 04/29/ 14- 05/ 04/ 14 X Hy -Vee Fundraiser 2181 Logan Ave. Special Class C (BW) & Outdoor Service 5 Day License 09/18/ 14- 09/23/ 14 X BJ's Bar & Billiards 110 Ida Street Class C Liquor & Outdoor Service Renewal 07/29/ 15 X Black Hawk Tennis Club 1005 Black Hawk Rd. Class B Beer & Outdoor Service Renewal 05/31/ 15 X Fairfield Inn & Suites 2134 LaPorte Rd. Class C Beer, B Native Wine New 10/ 01/ 15 X Half Pint Saloon 1831 Independence Ave. Class C Liquor & Outdoor Service Renewal 04/ 18/ 15 X Neighborhood Mart 2100 Lafayette St. Class E Liquor, B Wine, C Beer Renewal 07/ 31 / 15 X Smokers Choice 210W18thSt. Class B Beer Renewal 06/ 17/ 15 Tokyo Japanese Steakhouse, Inc. 126 E. Ridgeway Ave. Class C Liquor Renewal 02/ 13/ 15 X West Side Liquor 919 W. 5th St. Class E Liquor, B Native Wine, C Beer New 08/01/ 15 X September 2, 2014 14. 15. 16. 17. 18. Page 5 Tobacco Outlet Plus #500 1803 LaPorte Rd. Class C Beer Renewal 10/ 14/ 15 X Prime Mart 3535 Marigold Dr. Class C Beer & Wine Renewal 06/ 14/ 15 X Narey's 19th Hole 2073 Logan Ave. Class C Liquor Renewal 08/23/ 15 A & S Petroleum, Inc. 127 Jefferson St. Class C Beer & Wine Renewal 06/29/ 15 X Blue River 728 Commercial Class C Liquor New 08/ 15/ 15 X Fireworks Displau Application 19. Columbus High School, 3231 W. 9th Street (September 19, 2014 at halftime) Theater License Permit Application 20. Crossroads 12 Theatre, 2450 Crossroads Boulevard 21. Romantix Adult Emporium, 1507 La Porte Road 22. Fantasy Island Amusement, 1850 West Airline Highway 23. Mini Cinema 16, 315 East 4th Street PUBLIC HEARINGS 2. Development Agreement with Waterloo Community School District for the sale and conveyance of city -owned property for $1.00 generally located at 1601 and 1624 Black Hawk Street for the development of a new bus barn and maintenance facility. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly. Resolution approving said development agreement; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning and Development Director 3. Request of City of Waterloo to appeal the City Code requirement prohibiting vehicles from parking on the city -owned right-of-way, located along 15th street between Black Hawk Street and the Cedar River. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close the hearing and receive and file oral and written comments. Resolution approving the appeal to allow parking on the city -owned right- of-way, located along 15th street between Black Hawk Street and the Cedar River. Submitted by Noel Anderson, Community Planning and Development Director September 2, 2014 Page 6 4. Request of Waterloo Community School District to vacate approximately 300' x 20' portion of public alley located within Block 18 of Hayes Addition, generally located between W. 14th Street and W. 15th Street, north of Black Hawk Street, to allow the development of a new bus barn and maintenance facility. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance vacating approximately 300' x 20' portion of public alley located within Block 18 of Hayes Addition, generally located between W. 14th Street and W. 15th Street, north of Black Hawk Street. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Noel Anderson, Community Planning and Development Director 5. Request of Yoahna Valencia and Sergio Rangel for the sale of a new construction home located at 1019 Lafayette Street and convey real property for $95,100.00 through the Neighborhood Stabilization Program. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly. Submitted by Noel Anderson, Community Planning and Development Director 6. Request of Gregory A. Sykes and Jessica Hoffman for the sale of a new construction home located at 919 Lafayette Street and convey real property for $121,000.00 through the Neighborhood Stabilization Program. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly. Submitted by Noel Anderson, Community Planning and Development Director RESOLUTIONS 7. Resolution approving Reconstruction and Overlay Street Improvement lists for 2015. Submitted by Eric Thorson, P.E., City Engineer September 2, 2014 Page 7 8. Resolution approving Convention & Visitors Bureau (CVB) Board recommendations for funding of hotel -motel tax mini -grant application in the amount of $1,900.00 to Toastmaster International, District 19 Fall Conference (November 13-14, 2014). Submitted by Aaron Buzza, Executive Director of Waterloo Convention & Visitors Bureau 9. Resolution setting date of hearing as September 15, 2014 to approve an Exchange Agreement and Assignment of Real Estate Contract between the City of Waterloo and L & H Farms, Ltd of Waterloo, Iowa for the acquisition of property in Black Hawk County for exchange of property in the San Marnan TIF District in the amount of $131,949.00 for 2.75 acres of land in September of 2014 plus up to $10,000.00 in closing costs; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning & Development Director 10. Resolution approving Memorandum of Agreement Regarding Prorating of Real Estate Taxes with L & H Farms, Ltd. of Waterloo, Iowa; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director 11. Resolution approving participation in the National Household Travel Survey (NHTS), in the amount of $30,456.00; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director 12. Resolution re -setting date of public hearing as September 15, 2014 for the proposed resolution of Necessity and Assessment in conjunction with the F.Y. 2015 Sidewalk Repair Assessment Program - Zone 4, Contract No. 864. Submitted by W. Wayne Castle, PLS, El, Associate Engineer ORDINANCES 13. Request by High Development of Cedar Rapids, Iowa for a site plan amendment to the "S-1" Shopping Center District, to allow for the construction of five (5) 12 -unit multi family dwellings, generally located south of 200 East Ridgeway Avenue. Motion to receive, file, consider and pass for the second time an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a site plan amendment on certain property. Motion to suspend the rules. Motion to consider and pass for the third time and adopt ordinance. Submitted by Noel Anderson, Community Planning & Development Director September 2, 2014 Page 8 14. Request by Brent Dahlstrom of Cedar Falls, Iowa for a site plan amendment to the "R -3,R -P" Planned Residence District, to allow for the construction of eleven (11) duplexes, located on Lot 76 of Summerland Park First Addition. Motion to receive, file, consider and pass for the second time an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a site plan amendment on certain property. Motion to suspend the rules. Motion to consider and pass for the third time and adopt ordinance. Submitted by Noel Anderson, Community Planning & Development Director OTHER COUNCIL BUSINESS 15. San Marnan Drive and LaPorte Road Traffic Safety Improvements. Motion to instruct Traffic Operations Superintendent to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of bid opening as September 11, 2014 and hearing as September 15, 2014 in conjunction with the San Marnan Drive and LaPorte Road Traffic Safety Improvements; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Sandi Greco, Traffic Operations Superintendent ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares, CMC City Clerk/ Human Resource Director MEETINGS Tuesday, September 2, 2014 4:35 p.m. - Council Work Session, Harold E. Getty Council Chambers 4:55 p.m. - Ordinance Committee, Harold E. Getty Council Chambers 5:00 p.m. - Human Resources Committee, Harold E. Getty Council Chambers 5:10 p.m. - Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION September 2, 2014 Page 9 1. Northeast Iowa Response Group meeting minutes of July 7, 2014, on file in the City Clerk's office. 2. Civil Service Commission meeting minutes of July 28, 2014, on file in the City Clerk's office. 3. Waterloo Cultural and Arts Commission meeting minutes of June 18, 2014, on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Kimball Ave. Transportation Improvement Project, Contract No. 843 Pay estimate to Ament, Inc. in the total amount due of $32,258.93. 2. U. W. Hwy 63 Franklin/ Newell Corridor Pay estimate to Ritland+Kuiper in the total amount due of $595.00. 3. Waterloo Stormwater Lift Station - Hollywood, Cedar Bend, and Fletcher Pay estimate to Snyder & Associates in the total amount due of $2,766.44. 4. Waterloo Stormwater Lift Stations - Westfield, Virden Creek, and Vinton Pay estimate to Stanley Consultants, Inc. in the total amount due of $15,692.04. 5. Waterloo Stormwater Lift Stations - Westfield, Virden Creek, and Vinton Pay estimate to Story Construction in the total amount due of $3, 781.00. August 25, 2014 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, August 25, 2014. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Jones, Schmitt, Lind, Morrissey, Welper, and Hart. Moment of Silence. Pledge of Allegiance: Mark Rice, Public Works Director. 143368 - Hart/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, August 25, 2014, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 143369 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, August 18, 2014, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. CONSENT AGENDA 143370 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated August 25, 2014, in the amount of $4,616,284.87, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2014-727. 2. Request of Iowa Heartland Habitat for Humanity for tax exemptions for the construction of a new single family dwelling valued at $80,000.00 located at 3920 Memory Lane and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor assigned No. 2014-728. 3. Request of Bruce & Lisa Wagner for tax exemptions for the construction of a new single family dwelling valued at $308,611.00 located at 4835 Yellowstone Drive and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor assigned No. 2014-729. 4. Request from Jim Koch for a variance to the Noise Ordinance on Sunday August 31st, 2014 from 4:00 p.m. - 9:00 p.m. in conjunction with University Cruise that will be held in the parking lot at 3555 University Avenue including music and PA system, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2014-730. 5. Request from Western Waterproofing Co. for a variance to the Noise Ordinance from August 26th thru September 26th, 2014 - 6:00 p.m. - 4:00 a.m. in conjunction with construction renovation on E. 5th parking ramp including air hammering, concrete removal, and ramp repairs, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2014-731. 6. Request to cancel assessment for 2405 E. 4th Street in the amount of $117.50; and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Resolution adopted and upon approval by Mayor assigned No. 2014-732. August 25, 2014 b. Motion to approve the following: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Page 2 Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to exceed Paul Huting, IA Park & Recreation Dubuque, IA 09/15/14- $441.00 Leisure Assoc. Conference Renewal 09/17/14 X Services Class C Liquor Renewal 08/31/15 X Director Class E Liquor, B Wine, C Beer Renewal 08/02/15 X Sergeant Law Enforcement Marion, IA 09/23/14- $730.00 Richter & Gehrke Supervision, Management & Renewal 09/25/14 X Metro Mart #4 2332 Falls Ave. Leadership Renewal 06/30/15 X Suzy Schares, New World Conference Boca Raton, 10/04/14- $3,240.00 City Clerk & Class C Liquor & Outdoor Service FL 10/07/14 X Joyce Class C Liquor & Outdoor Service Renewal 07/16/15 X Schroeder, Financial Analyst Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Kwik Star, #229 1717 E. San Marnan Drive Class C Beer, B Wine New 09/25/15 X Spicoli's 3555 University Ave. Class Liquor & Outdoor Service Renewal 12/11/14 X Longhorn Steakhouse #5374 1425 E. San Marnan Dr. Class C Liquor Renewal 08/31/15 X Logan Ave Convenience Store 735 Logan Ave. Class E Liquor, B Wine, C Beer Renewal 08/02/15 X Hy -Vee Gas #3 1512 Flammang Dr. Class C Beer Renewal 08/26/15 X WCS Building & Amphitheatre 225 Commercial St. Special Class. C (BW) Liquor & Outdoor Service Renewal 06/21/15 X Metro Mart #4 2332 Falls Ave. Class E Liquor, C Beer Renewal 06/30/15 X Kwik Stop #3 1104 Washington Class E Liquor, B Wine, C Beer Renewal 07/14/15 X Las Margaritas 2822 University Ave. Class C Liquor & Outdoor Service Renewal 06/30/15 X Vic's Lounge 1106 LaPorte Rd. Class C Liquor & Outdoor Service Renewal 07/16/15 X 14. Bonds Roll call vote -Ayes: Seven. Motion carried. Mr. Jones abstained from the bills payment to himself in the amount of 312.35. PUBLIC HEARINGS 143371 - Schmitt/Hart that proof of publication of notice of public hearing on F.Y. 2014 Flood Control Gatewell Repairs, Contract No. 867, as published in the Waterloo Courier on August 6, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for and there were none. 143372 - Schmitt/Hart that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. August 25, 2014 143373 - Schmitt/Hart Page 3 that "Resolution confirming approval of plans, specifications, form of contract, etc. in conjunction with F.Y. 2014 Flood Control Gatewell Repairs, Contract No. 867", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-733. 143374 - Schmitt/Hart that "Resolution ordering construction in conjunction with F.Y. 2014 Flood Control Gatewell Repairs, Contract No. 867", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-734. 143375 - Schmitt/Hart to receive, file and instruct City Clerk to read bids and refer to City Engineer for review. Voice vote -Ayes: Seven. Motion carried. Bidder Bid Security Bid Amount Boulder Contracting 25789 N. Ave. Grundy Center, IA 50638 5% Base - $591,500.00 Alt - $173,000.00 Total - $764,500.00 Calacci Construction Co., Inc. 207 Scott Court (52245) P.O. Box 1906 Iowa City, IA 52244 5% Base - $983,930.00 Alt - $239,648.00 Total - $1,222,978.00 Carl A. Nelson & Co. 1815 Des Moines Ave. Burlington, IA 52601 5% Base - $664,916.00 Alt - $199,001.00 Total - $863,917.00 Peterson Contractors, Inc. Box A Reinbeck, IA 50669 5% Base - $670,030.00 Alt - $167,680.00 Total - $837,710.00 Reilly Construction Co., Inc. P.O. Box 99, 100 Main St. Ossian, IA 52161 5% Base - $810,250.00 Alt - $228,750.00 Total - $1,039,000.00 WRH, Inc. P.O. Box 56 Amana, IA 52203 5% Base - $642,200.00 Alt - $212,500.00 Total - $854,700.00 143376 - Welper/Hart that proof of publication of notice of public hearing on request by High Development of Cedar Rapids, Iowa for a site plan amendment to the "S-1" Shopping Center District, to allow for the construction of five (5) 12 -unit multi -family dwellings, generally located south of 200 East Ridgeway Avenue, as published in the Waterloo Courier on August 14, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections. Mr. Schmitt questioned if the site plan amendment should be done prior to handling the grant application and the Mayor confirmed that it is appropriate. 143377 - Welper/Hart that the hearing be closed and oral and written comments be received and placed on file and recommendation of approval of Planning, Programming and Zoning Commission be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 143378 - Welper/Hart that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10- 4-4, approving a site plan amendment on certain property in conjunction with request by High Development of Cedar Rapids, Iowa for a site plan amendment to the "S-1" Shopping Center District, to allow for the construction of five (5) 12 -unit multi -family dwellings, generally located south of 200 East Ridgeway August 25, 2014 Page 4 Avenue", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 143379 - Welper/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Two. Nays: Five (Morrissey, Cole, Jones, Schmitt, Lind). Motion failed. 143380 - Hart/Welper that proof of publication of notice of public hearing on with request by Brent Dahlstrom of Cedar Falls, Iowa for a site plan amendment to the "R -3,R -P" Planned Residence District, to allow for the construction of eleven (11) duplexes, located on Lot 76 of Summerland Park First Addition, as published in the Waterloo Courier on August 14, 2014 be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections. Mr. Schmitt questioned the vote from the Planning and Zoning Commission and it was unanimous for approval. 143381 - Hart/Welper that the hearing be closed and oral and written comments be received and placed on file and recommendation of approval of Planning, Programming and Zoning Commission be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 143382 - Hart/Welper that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10- 4-4, approving a site plan amendment on certain property in conjunction with request by Brent Dahlstrom of Cedar Falls, Iowa for a site plan amendment to the "R -3,R -P" Planned Residence District, to allow for the construction of eleven (11) duplexes, located on Lot 76 of Summerland Park First Addition", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 143383 - Hart/Welper that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Five. Nays: Two (Schmitt, Lind). Motion failed. RESOLUTIONS 143384 - Cole/Schmitt that "Resolution approving request for extension of services provided by Marsden Janitorial Service for cleaning services at City of Waterloo Public Works building through September 30, 2014", be adopted. Roll call vote -Ayes: Seven. Mr. Morrissey commented that he would like wages of the employees from the contractors for these bids be reviewed in the future. Resolution adopted and upon approval by Mayor assigned No. 2014-735. 143385 - Cole/Schmitt that "Resolution approving Award of Contract to KWS, Inc. of Cedar Falls, Iowa, in the amount not to exceed $242,301.25; and approving the Contract, Bonds and Certificate of Insurance in conjunction with U.S. 218/Washington Street Systemic Traffic Safety Improvements; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-736. 143386 - Schmitt/Welper that "Resolution approving submission of application to Iowa Economic Development Authority for $5,910,000.00 ($3,000,000.00 for CommonBond Communities and $2,910,000.00 for Prairie Rapids, LLC of Cedar Rapids, Iowa) to be used on the Multi -Family (Rental) Unit Production, recommendation of approval of the Community Development Board - New Construction Program - Round August 25, 2014 Page 5 6", be adopted. Roll call vote -Ayes: Two. Nays: Five (Schmitt, Jones, Lind, Welper, and Hart. Motion failed. Jeri Thornsberry, Chairperson Community Development Board, stated that she is not attached to the outcome of the decision made tonight, however, she is attached to explaining the review process the Community Development Subcommittee followed to decide on the two projects recommended and the whole Board acted from a position of conscientiousness and integrity. She then reviewed the process for review and recommendation of the applications. The subcommittee member's recommendations were changed after further information was received. Mr. Hart questioned if the subcommittee received the information regarding the number of units and the requirements of the units. Brent Dahlstrom, 3538 Augusta Circle, explained the process for the developer and his need for the application. He explained that if the application is approved he will upgrade the amenities in the facility from the original plan. Mr. Welper questioned the reason for the one bedroom apartments in the development. Mr. Dahlstrom explained that there is a need or desire for one bedroom units. Darryl Hyde, Hyde Development, explained his development proposal in Prairie Rapids. He explained the process once it is approved from the State. Mr. Schmitt asked how many units Hyde Development currently has and whether they are market rate. Mr. Hyde explained that they currently have 800 units plus a couple hundred under construction. The initial developments were market rate units but have since expanded to subsidized units. Mr. Hart questioned if there is a current submission in Cedar Rapids. Mr. Hyde explained that they have submitted in previous rounds and received the funding but they did not submit this time. Cynthia Lee, CommonBond Communities, explained that they are a mission based non-profit organization. The proposed development is 24 townhome units that are 100% income based affordable housing. Noel Anderson, Community Planning and Development Director, explained the decision making process for making a recommendation. It was recommended to approve Prairie Rapids and Grand Crossing applications as staff feels they have the best chance of approval at the State level. Mr. Schmitt questioned how many units are currently at the 80% AMI. Noel Anderson, Community Planning and Development Director, explained the AMI rating. Mr. Morrissey questioned if there is a development agreement with any of the two recommended applicants and if we had a development agreement with Grand Crossing. Noel Anderson, Community Planning and Development Director, responded that we have a development agreement with Grand Crossing only. Mr. Hart questioned if the subcommittee had the scoring matrix available. Noel Anderson, Community Planning and Development Director, responded that they did not. Mr. Schmitt explained that the Grand Development project did not appear to apply to the application process but after further information was received that the apartments would be upgraded his opinion was changed. Mr. Welper agreed with Mr. Anderson asked that the Council support the downtown development at Grand Crossing. Mr. Morrissey explained that the board gave a recommendation and Council should support their decision. Mr. Hart echoed Mr. Welper's comments and explained that 53% of the units at Grand Crossing would be at the AMI and the Commonbond project is at 100%. 143387 - Hart/Schmitt August 25, 2014 Page 6 that "Resolution approving submission of application to Iowa Economic Development Authority for $5,910,000.00 ($3,000,000.00 for CommonBond Communities and $2,910,000.00 for Grand Crossing, Cedar Falls, Iowa) to be used on the Multi -Family (Rental) Unit Production, recommendation of approval of the Community Development Board - New Construction Program - Round 6", be adopted. Ayes: Three. Nays: Four (Lind, Welper, Cole, and Jones). Motion failed. 143388 - Schmitt/Welper that "Resolution approving submission of application to Iowa Economic Development Authority for $5,910,000.00 ($3,000,000.00 for Grand Crossing of Cedar Falls, Iowa and $2,910,000.00 for Prairie Rapids, LLC of Cedar Rapids, Iowa) to be used on the Multi -Family (Rental) Unit Production, recommendation of approval of the Community Development Board - New Construction Program - Round 6", be adopted. Ayes: Four. Nays: Three (Morrissey, Hart, and Cole). Resolution adopted and upon approval by Mayor assigned No. 2014-737. 143389 - Hart/Morrissey that "Resolution approving Professional Service Agreement with AECOM Technical Services of Waterloo, Iowa, in the amount of $120,800.00 for engineering services for preliminary and final design, plats and legal descriptions, and development of plans, specifications and contract documents for the Shaulis Road Recreational Trail Extension - Phase I, Contract No. 858; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-738. 143390 - Hart/Morrissey that "Resolution approving Award of Contract to Frickson Brothers Excavating of Evansdale, Iowa, in the amount not to exceed $17,556.00; and approving the Contract, Bonds and Certificate of Insurance in conjunction with the Sherwood Bollard Installation Services; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-739. 143391 - Hart/Morrissey that "Resolution approving Economic Development Assistance Contract 15 -TC -002 with Iowa Economic Development Authority and CPM Acquisition Corp. for the CPM Acquisition Corp. test center reconstruction, with the City of Waterloo as the local sponsoring community; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-740. 143392 - Hart/Morrissey that "Resolution approving an Encroachment Agreement with Martin Nance to legalize an existing 12' x 12' deck on the required Right-of-way located at 1319 Colorado Street; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Five. Nays: Two (Welper, Cole) Mr. Welper questioned how long the deck has been there and if he went to the Board of Adjustment for a variance. Marty Nance, 1319 Colorado Street, responded that the deck was installed two years ago and he didn't know he had a problem putting it up where it is. Mr. Welper asked how far into the right-of-way the deck is. Mr. Nance responded approximately 17 feet. Mr. Hart questioned what portion the sidewalk is on. Mr. Nance explained where the sidewalk was. Mr. Jones questioned if there is a visibility issue. Mayor Clark denied any visibility problem. Noel Anderson, Community Planning and Development Director, explained that the visibility issue is due to the wording in the zoning ordinance. Mr. Jones suggested removing the lattice to help with visibility. August 25, 2014 Page 7 Mayor Clark supported the request to allow the encroachment. Mr. Lind had it clarified that if the City needed it removed in the future the City could require it to be removed. Mr. Schmitt questioned if the applicant could remove the lattice to improve visibility. Mr. Welper explained that he cannot support this because it was not granted a variance.. Noel Anderson, Community Planning and Development Director, explained that the Board of Adjustment could not approve the deck to be in the right-of-way. Mr. Morrissey explained that other encroachment agreements have been approved. Mr. Schmitt asked if we could approve the encroachment with recommendation for removal of the lattice. Mayor Clark stated that the lattice doesn't pose an obstruction. Jim Walsh explained that it isn't unusual to approve encroachment with instruction. Resolution adopted and upon approval by Mayor assigned No. 2014-741. 143393 - Hart/Morrissey that "Resolution approving Fourth Tolling Agreement with United States Environmental Protection Agency to expire September 1, 2015; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Mr. Lind asked if this is a good sign. Jim Walsh, City Attorney, explained that this allows conversations to continue. Mr. Schmitt asked when this expires and if there will be a resolution to the issue. Mr. Walsh stated that progress is being made to resolve the issue. Resolution adopted and upon approval by Mayor assigned No. 2014-742. OTHER COUNCIL BUSINESS 143394 - Schmitt/Hart to instruct Public Works Director to prepare specifications, bid document, etc. in conjunction with purchase of One (1) Automated Side -Load Garbage Truck, be approved. Voice vote -Ayes: Seven. Motion carried. 143395 - Schmitt/Hart that plans, specifications, bid document, etc. in conjunction with purchase of One (1) Automated Side -Load Garbage Truck, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 143396 - Schmitt/Hart that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with purchase of One (1) Automated Side -Load Garbage Truck", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-743. 143397 - Schmitt/Hart that "Resolution setting date of bid opening as September 11, 2014 and date of public hearing as September 15, 2014; and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids in conjunction with purchase of One (1) Automated Side -Load Garbage Truck", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-744. 143398 - Schmitt/Hart August 25, 2014 Page 8 to instruct Public Works Director to prepare specifications, bid document, form of contract, etc. in conjunction with Bid for Janitorial Services -Public Works Building, be approved. Voice vote -Ayes: Seven. Motion carried. Mr. Morrissey would like to include an in-house bid as well as a private contractor. Suzy Schares, City Clerk, staff could present cost to provide in-house service. Mr. Walsh, City Attorney, recommended including in the bid tab the City's right to withdraw the bid. 143399 - Schmitt/Hart that specifications, bifid document, form of contract, etc. in conjunction with Bid for Janitorial Services -Public Works Building, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 143400 - Schmitt/Hart that "Resolution preliminarily approving specifications, bid document, form of contract, etc. in conjunction with Bid for Janitorial Services -Public Works Building", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-745. 143401 - Schmitt/Hart that "Resolution setting date of bid opening as September 18, 2014 and date of public hearing as September 22, 2014; and instruct City Clerk to publish notice of specifications, bid document, form of contract, etc. and taking of bids in conjunction with Bid for Janitorial Services -Public Works Building", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-746. 143402 - Morrissey/Hart that Change Order No. 1 for an increase of $2,700.00 for additional material expense to Clear Span Fabric Structures of Dyersville, Iowa for the Public Works Salt Storage Building Project, due to additional change of exterior fabric to Fire Rated Fabric as required by Fire Marshal, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. 143403 - Hart/Morrissey that "Resolution preliminary approving construction of sidewalk improvements in conjunction with F.Y. 2015 Sidewalk Repair Assessment Program - Zone 4, Contract No. 864", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-747. 143404 - Hart/Cole that "Resolution to fix value of lots in conjunction with F.Y. 2015 Sidewalk Repair Assessment Program - Zone 4, Contract No. 864", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-748. 143405 - Hart/Cole that "Resolution to adopt preliminary plat and schedule of assessments and estimate of costs in conjunction with F.Y. 2015 Sidewalk Repair Assessment Program - Zone 4, Contract No. 864", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-749. 143406 - Hart/Morrissey that "Resolution of Necessity and setting date of hearing as September 8, 2014 in conjunction with F.Y. 2015 Sidewalk Repair Assessment Program - Zone 4, Contract No. 864", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-750. 143407 - Hart/Morrissey August 25, 2014 Page 9 to instruct City Engineer to prepare plans, specifications, form of contract, etc. in conjunction with F.Y. 2015 Sidewalk Repair Assessment Program - Zone 4, Contract No. 864, be approved. Voice vote -Ayes: Seven. Motion carried. 143408 - Morrissey/Hart that plans, specifications, form of contract, etc. in conjunction with F.Y. 2015 Sidewalk Repair Assessment Program - Zone 4, Contract No. 864, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 143409 - Morrissey/Hart that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with F.Y. 2015 Sidewalk Repair Assessment Program - Zone 4, Contract No. 864", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-751. 143410 - Morrissey/Hart that "Resolution setting date of bid opening as September 4, 2014 and date of public hearing as September 8, 2014; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. and taking of bids in conjunction with Bid for F.Y. 2015 Sidewalk Repair Assessment Program - Zone 4, Contract No. 864", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-752. 143411 - Morrissey/Hart to instruct Leisure Services Director to prepare plans, specifications, form of contract, etc. in conjunction with 2014 Byrnes Tennis Complex Resurfacing Project, be approved. Voice vote -Ayes: Seven. Motion carried. 143412 - Morrissey/Hart that plans, specifications, form of contract, etc. in conjunction with 2014 Byrnes Tennis Complex Resurfacing Project, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 143413 - Morrissey/Hart that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with 2014 Byrnes Tennis Complex Resurfacing Project", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-753. 143414 - Morrissey/Hart that "Resolution setting date of bid opening as September 18, 2014 and date of public hearing as September 22, 2014; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. and taking of bids in conjunction with 2014 Byrnes Tennis Complex Resurfacing Project", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayos assigned No. 2014-754. ORAL PRESENTATIONS Jim Chapman, 224 Bertch, questioned if there is a violation of a nuisance ordinance for a property with the same problem and repeated violations. Randy Herod, 111 Highland Blvd., questioned the structure of the animal control program. Mayor Clark stated that we would answer the questions on the questionnaire, but it will come to a point where we will stop answering these questions. The City has animal control and is doing a good job with it. Martin Nance, 1319 Colorado Street, questioned how to get speed humps on Colorado Street. David Dryer, 3145 W. 4tn Street, expressed concern with funding assistance on the housing development projects and with change orders on the agenda. Mr. Morrissey congratulated the City on all the successful events that have went on in the community. August 25, 2014 Page 10 Robin Means, 125 Highland Blvd., questioned if there is a development plan for the City. Mayor Clark explained that there is a Master plan for the City. 143415 - Hart/Morrissey that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. ADJOURNMENT 143416 - Hart/Morrissey that the Council adjourn at 7:01 p.m. Voice vote -Ayes: Seven. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director City of Waterloo Finance Committee Open Invoice Report For September 2 2014 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, August 29, 2014 EFT Transactions: ISubtotal - as of Monday, September 2, 2014 992,536.01 Workers Compensation Issued by TPA Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Payroll 992,536.01 I 8,120.36 2,844.30 IBill Payment Total - Monday, September 2, 2014 1,003,500.67 Payment to Council members or related ::. Atities: $0.00 City of Waterloo BM Payments 'Bill Date 9/2/2014 Banking Date 9/3/2014 Prepared by: RH Journal Number 276 Fund Amount Fund Amount for formula 010 217,528.26 010 1 $ 217,528.26 101 0.00 101 1 0.00 200 0.00 200 1 0.00 205 174,754.78 205 1 174,754.78 224 40,589.15 224 2 40,589.15 266 40,726.83 266 1 40,726.83 283 6,049.48 283 3 6,049.48 290 53,423.32 290 1 53,423.32 291 0.00 291 1 0.00 409 0.00 409 4 0.00 410 972.92 410 4 972.92 411 2,106.00 411 4 2,106.00 412 2,947.89 412 4 2,947.89 413 12,273.62 413 4 12,273.62 414 11,883.74 414 4 11,883.74 424 0.00 424 1 0.00 426 0.00 426 1 0.00 520 229,165.03 520 5 229,165.03 521 109.23 521 5 109.23 525 52,579.40 525 1 52,579.40 610 4,449.93 610 4 4,449.93 613 142,976.43 613 4 142,976.43 900 0.00 900 1 0.00 WAR 992,536.01 992,536.01 juornal total 1,985,072.02 $ 1,985,072.02 1 $ WAR formula (992,536.01) 2 3 Approved check total 992,536.01 4 5 6 w/d amountTo: (RB) ACCTS PYBL $ 992,536.01 Bank Acct/ ..-(RB) OVRNT $ 539 012.59 0" (RB) CDBG 40,589.15 No banking 'N.// 8'i33,(USB)HOUSE 6,049.4 `-' >�', (RB)GOB 177,610.53 77% (RB)SEW 229,274.26 V4.A. $ 992,536.01 9/3/2014 forms bill banking net.xlsx 090214 CITY OF WATERLOO Council Communication City Council Meeting: Prepared: Dept. Head Signature: # of Attachments: 1 September 2, 2014 August 15, 2014 J� SUBJECT: Proclamation: Life Insurance Awareness Month Submitted by: Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: c CITY OF 111ATERL00, I0111A PROCLAMATION life insurance helps safeguard families' financial security and nearly 80% of U.S. households have some form of life insurance coverage; and the life insurance industry is a primary source of financial and retirement security to more than 75 million American families; and the life insurance industry pays billions to beneficiaries each year; and WHEREAS, life insurance benefits are a tremendous source of financial relief and security to families who lose a loved one; and WHEREAS, many Americans lack adequate life insurance coverage or have no life insurance; and WHEREAS, during times like these when many families are struggling, life insurance is more important than ever in the event of a premature death; and W II S, September 2014 has been designated as "Life Insurance Awareness Month", with a goal of making consumers more aware of their life insurance needs; and Now, THEREFORE, I, Buck Clark, Mayor of the City of Waterloo, Iowa, do hereby proclaim September 2014 as LIFE INSURANCE AWARENESS MONTH and ask our citizens to learn more about life insurance and its benefits. IN'ITNESS WHEREoF, I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 2' day of September 2014. ATTEST: Suzy Sc res, City Clerk City of Waterloo, Iowa Buck Clark, Mayor City of Waterloo, Iowa CITY OF WATERLOO Council Communication City Council Meeting: September 2, 2014 Prepared: August 25, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Recognize Joe Leibold as the September 2014 Team Member of the Month Submitted by: Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: T'Ti4LM ME.fMBER Of ?3CE 34OrNT3-f SEPTEMBER CAPTAIN .10E LEIBOLD CAPTAIN JOE LEIBOLD HAS BEEN WITH THE CITY OF WATERLOO POLICE DEPART- MENT SINCE MAY 29, 1990. JOE CONTINUALLY ENGAGES IN TEAMWORKING EFFORTS AND IS CONSTANTLY MENTORING, AS WELL AS POSITIVELY INFLUENCING THE OFFICERS UNDER HIS COMMAND AND THERE ARE SEVERAL INCIDENCES WHERE THESE EFFORTS HAVE BEEN FRUITFUL. THE DISTINGUISHED DEEDS HE ENGAGES IN ARE ALSO INNUMER- OUS. JOE IS THE CAN -DO OPERATIONS GUY AND CURRENTLY ENGAGED IN FINALIZ- ING A PROCESS OF ACCOUNTABILITY IN REGARD TO THE OFFICERS' WORK EF- FORTS AND THERE IS NO DOUBT THE FINAL OUTCOME WILL BE SUCCESSFUL. His CAN -DO ATTITUDE IS UNMATCHED, AS IS EXHIBITED BY HIS EFFICIENT AND EFFEC- TIVE HANDLING OF THE EVER-INCREASING SPECIAL EVENTS REQUESTS THAT HE RE- VIEWS AND VETS. JOE'S DEDICATION TO SERVING THE PUBLIC GOES BEYOND THE NORMAL AND RECOGNIZED BOUNDARIES OF HIS DUTIES. AN EXAMPLE IS HIS RECOGNITION OF 2014 LEGACY COACH OF THE YEAR. JOE HAS A RECORD OF EX- CELLENCE IN DAY-TO-DAY PERFORMANCE AND NEVER ACCEPTS DEFEAT, CONTINU- ALLY STRIVING FOR A SOLUTION TO ABSOLUTELY ANY PROBLEM CONFRONTED WITH. CITY OF WATERLOO Council Communication City Council Meeting: Prepared: Dept. Head Signature: # of Attachments: 0 9/2/14 8/26/14 p ) SUBJECT: Thunder in the Valley Air Show -- Presentation Submitted by: Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: CITY OF WA'T'ERLOO Council Communication City Council Meeting: September 2, 2014 Prepared: August 25, 2014 Dept. Head Signature: Joe Leibold, Police Captain # of Attachments: Three SUBJECT: Mayors Fitness Day (Mayors Fun Run) Submitted by: Joe Leibold Captain (Waterloo Police) Recommended City Council Action: Approve the 1 Mile route, use of City Barricades, street closures, bagging of meters and police officers for traffic control as needed, Summary Statement: September 25`h, 2014 from 9:30 AM to Noon. The route primarily runs from the Expo Center across the Park Ave Bridge to Mulberry, On Mulberry to E. 4th then back to Jefferson and the Expo grounds. Street closures for the route should be from 10 AM to 11 AM. Expenditure Required: Labor costs associated with providing the traffic control/protection, labor to deliver and retrieve City barricades and fuel costs associated with the listed operations. Source of Funds: Policy Issue: N/A Alternative: Background Information: To: City of Waterloo Attention: Mayor Buck Clark & City Council From: Main Street Waterloo & Waterloo Community Schools Date: August 20, 2014 Re: Mayor's Fitness Day Main Street Waterloo, the Waterloo Community Schools, and the city of Waterloo will be hosting the 16th Annual kick-off event for the yearlong fitness program with a Fun Run against the Mayor on Thursday, September 25, 2014 from 9:30AM until 12:00PM. The schedule of events will take place in the Expo Grounds and will include: an official greeting from city dignitaries, a "pep talk" from a celebrity, a 1 mile fun run against the Mayor at 10:10AM, and "live healthy" demonstrations by Covenant Hospital. All public and parochial 4th graders (apx. 900) will be invited to participate. The route will begin and end at the Expo Grounds with the students running on Park Ave, to Mulberry Ave, to E. 4th St., to Jefferson St., & back to the Expo Grounds. We will need cooperation from the following city departments: Center for the Arts Use of Expo Grounds. Setup will begin Wednesday afternoon Sept. 24th and will be completed on Sept. 25th Tear down will be immediately following the event. Engineering Department For the Run, we will need to close down the following streets at approximately 10:00AM for the run route. - 4th St. and Park Ave. from Franklin St. to Jefferson St - The side streets within that area between 5th St. to 3rd St. See map enclosed. We will open the run area after the race (Apx. 11:00AM) Street Department We request street barricades to be dropped along the route by 5PM on Wednesday, Sept. 24th. The barricade placement map is included. Traffic Department We will need to bag the parking meters at 11:00PM on the 24th to help with barricading and setup on Thursday, Sept. 25th Electrical Department We request the use of electrical boxes at the Expo Grounds. We will need them in operation by 8:00AM on the 25th. Electricity is needed for the sound system on the stage. We will also need the water source unlocked. Police Department Your assistance in meter bagging along the route on Wednesday, Sept.24th after 11 PM. Your assistance in traffic control at the intersections during the fun run beginning at 10:00AM approximately. Volunteers will set the barricades on the side of the road & assist the officers in clearing the traffic from the streets. The officers can pull the barricades onto the street when the run is ready to begin. We would also like to have some officers to visit with the students & sign shirts in the park after the fun run. The map layout of the event is included. In the event that we have not furnished the proper information on this request, or if you have concerns about one or more of our requests, please feel free to contact: Cindy Wells at 319-236-8546(w) 319-404-7308(c) We appreciate all of your cooperation and help with this event. The Mayor, City Officials and Department Heads within the City of Waterloo have always been wonderful to our organizations and we appreciate all of your help in making the 2014 Mayor's Fitness Day a success. We look forward to hearing from you. Mayor's $11t1 fttlit Fitnoss Day jaatrioados 00) Water Stations • 218L- Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-756 RESOLUTION GRANTING REQUEST OF MAIN STREET WATERLOO AND WATERLOO COMMUNITY SCHOOLS FOR A VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, Main Street Waterloo and Waterloo Community Schools are requesting a variance to the Noise Ordinance on September 25, 2014 from 9:30 a.m. to 12:00 p.m., in conjunction with a Mayor's Fitness Day Fun Run event to be held at the Expo Grounds, including a band and the use of a PA system, and WHEREAS, said event will exceed the limits of the Ordinance No. 3094, Noise Ordinance, and WHEREAS, said Main Street Waterloo and Waterloo Community Schools have made formal application for a variance on September 25, 2014 from 9:30 a.m. to 12:00 p.m., in conjunction with a Mayor's Fitness Day Fun Run event to be held at the Expo Grounds, including a band and the use of a PA system, together with recommendation and approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Main Street Waterloo and Waterloo Community Schools for a variance to Ordinance No. 3094, Noise Ordinance, on September 25, 2014 from 9:30 a.m. to 12:00 p.m., in conjunction with a Mayor's Fitness Day Fun Run event to be held at the Expo Grounds, including a band and the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 2nd day of September, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Schares, CMC City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-757 RESOLUTION APPROVING REQUEST OF MAIN STREET WATERLOO, WATERLOO COMMUNITY SCHOOLS AND THE CITY OF WATERLOO TO HOLD THE MAYOR'S FITNESS DAY FUN RUN EVENT ON SEPTEMBER 25, 2014. WHEREAS, Main Street Waterloo, Waterloo Community Schools and the City of Waterloo have requested that they be allowed to hold the Mayor's Fitness Day Fun Run event on September 25, 2014, and WHEREAS, said event will be held from 9:30 a.m. to 12:00 p.m. at the Expo Center, with a 1 -mile fun run to begin and end at the Expo Center. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Main Street Waterloo, Waterloo Community Schools and the City of Waterloo to hold the Mayor's Fitness Day Fun Run event on September 25, 2014 from 9:30 a.m. to 12:00 p.m. at the Expo Center, with a 1 -mile fun run to begin and end at the Expo Center, be and the same is hereby approved. PASSED AND ADOPTED this 2nd day of September, 2014. , ,'e,,,e Ernest G. Clark, Mayor ATTEST: Suzy Sch.:res, CMC City Cle.k CITY OF WA I f:RLOO Council Communication City Council Meeting: September 2, 2014 Prepared: August 22, 2014 Dept. Head Signature: Joe Leibold, Police Captain # of Attachments: Two SUBJECT: East High Homecoming Parade Submitted by: Joe Leibold Captain (Waterloo Police) Recommended City Council Action: Approve closing of Parade Route for the East High Homecoming Parade on September 11, 2014 from 2 PM to 3 PM. Summary Statement: East High is requesting close the streets along the attached route for their homecoming parade from 1 PM to 3 PM on September 11, 2014. They request the use of city barricades at the intersections. Expenditure Required: Labor costs associated with providing barricades along with fuel costs associated with the listed operations. Officer Harrington and the SRO's will cover this event during normal working hours. Source of Funds: Policy Issue: N/A Alternative: Background Information: WATERLOO EAST HIGH SCHOOL Edurating All Students for Tomorrow Principal, Marla Padget Assistant Principal, Steve Gillen Assistant Principal/AD, Allan Pace Assistant Principal, Sharrie Phillips Assistant Principal, Jared Smith Administrative Assistant, Kevin Meyer To Mr. Captain Joe Leibold, Waterloo East High School is requesting your assistance with the 2014 Homecoming Parade. The Homecoming Parade is going to take place on Thursday, Sept. 111" starting at 2:00pm and lasting until approximately 2:30pm. We are planning on having the parade go downtown. The route is given below. In addition to the route given below, these teams/individuals are involved in the parade: Football Team (50 students) Cheerleaders (30 students) Drill Team (15 students) Band (60 students) 4 Floats 10 Convertibles Also, once the parade passes, our students like to follow the parade by foot. So, you may want to plan on a few hundred students walking at the end of the parade. We truly appreciate your help with this event. This is one of the most sacred traditions here at Waterloo East High School, with our students and staff looking forward to this event. If you need me to do anything further than this note please let me know. I can be reached at 319-464- 7328. Homecoming Route: tlk:,Ctub 4 ontokt Pale Cu ante/want The CAIN •atTh tg t nytc 3R nigal�l� ooto S*f (Continue onto next page) G If ndepen ern Cthxth 214 High Street •Waterloo, IA 50703 Phone: (319) 433-2400 • Fax: (319) 433-2498 www.waterloo.k12.ia.usischoolsites/easthigh WATERLOO EAST HIGH SCHOOL Educating All Students for Tomorrow Principal, Marla Padget Assistant Principal, Steve Gillen Assistant Principal/AD, Allan Pace Assistant Principal, Sharrie Phillips Assistant Principal, Jared Smith Administrative Assistant, Kevin Meyer Parade Route: Leave East High School from Vine St. heading West Head north on High St Turn left (west) on Lime St Turn south on East 4th Continue on Fast 4th St until Sycamore Take a left (heading southeast) on Sycamore Turn left on East 6th East 6th turns into Martin Luther King Dr Turn left (North) on Barclay Arrive at East High Sincerely, Jared Smith Assistant Principal Waterloo East High School 214 High Street *Waterloo, IA 50703 Phone: (319) 433-2400 • Fax: (319) 433-2498 www.waterloo.k12.i a. us/schoolsites/easthigh Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-758 RESOLUTION GRANTING PERMISSION TO EAST HIGH SCHOOL TO HOLD ANNUAL HOMECOMING PARADE ON SEPTEMBER 11, 2014. WHEREAS, East High School has made written application to the City Council asking that they be authorized and permitted to hold their annual Homecoming Parade on September 11, 2014, and WHEREAS, said parade will begin at approximately 1:00 p.m. and end at approximately 3:00 p.m., with route starting at East High School on Vine Street, right on High Street, left on Lime Street, left on East 4th Street, left on Sycamore Street, left on East 6th Street, left on North Barclay Street, and returning to East High School. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of East High School to hold their annual Homecoming Parade on September 11, 2014, beginning at approximately 1:00 p.m. and ending at approximately 3:00 p.m., with route starting at East High School on Vine Street, right on High Street, left on Lime Street, left on East 4th Street, left on Sycamore Street, left on East 6th Street, left on North Barclay Street, and returning to East High School, be and the same is hereby approved. PASSED AND ADOPTED this 2nd day of September, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Sch_res, CMC City Cler CITY OF WATERLOO Council Communication City Council Meeting: September 2, 2014 Prepared: August 27, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: REQUEST BY JIM OHMSTEDE FOR A CONCRETE DRIVEWAY TO BE LOCATED AT 2236 COUNTRY LANE Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from JIM OHMSTEDE for construction of a concrete driveway and placing a driveway or sidewalk on City right of way on an unimproved street, to be located at 2236 COUNTRY LANE. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: KLINGAMAN KNOLLS ALL LOT 7 EXC N 25 FT WAIVER Date: /ZU 1 ZVI `{ Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: I hereby request a waiver to the driveway and sidewalk specifications for the construction of a driveway or sidewalk located at Q-c—oncrete r asphalt) 2_2_ 3 C (�(�' i t b 1 �` �C y C.._ (Address) This waiver is needed because of: special surface texture (i.e., exposed aggregate, brick stamped pattern, paving brick) to be used on the concrete approach. elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1. asphalt driveway with the elimination of the sidewalk section. placing a driveway or sidewalk on City right of way on an unimproved street. Other: I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, ,-- tel e i , e Prin ed Name of Property Owner -gnature of Property Owner Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-759 RESOLUTION GRANTING PERMISSION TO JIM OHMSTEDE FOR A WAIVER FOR A CONCRETE DRIVEWAY TO BE LOCATED AT 2236 COUNTRY LANE, AND AUTHORIZING CONSTRUCTION OF A CONCRETE DRIVEWAY AND PLACING A DRIVEWAY OR SIDEWALK ON CITY RIGHT-OF-WAY ON AN UNIMPROVED STREET. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: WHEREAS, the City Engineer has made written application to the City Council asking that Jim Ohmstede be authorized and permitted to construct a concrete driveway and place a driveway or sidewalk on city right-of-way on an unimproved street to be located at 2236 Country Lane, and legally described as follows: Klingaman Knolls all Lot 7 except North 25 feet, all in the City of Waterloo, Black Hawk County, Iowa; and WHEREAS, it is the sense of the Council of the City of Waterloo, Iowa, that said request should be granted. NOW, THEREFORE, BE IT FURTHER RESOLVED that permission is hereby granted to Jim Ohmstede to construct a concrete driveway and place a driveway or sidewalk on city right-of-way on an unimproved street to be located at 2236 Country Lane, subject to the following conditions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. BE IT FURTHER RESOLVED that the City Clerk is authorized and directed to forward a certified copy of this resolution to the Black Hawk County Recorder for recording and the Black Hawk County Auditor for filing in order that this said action may become a matter of official County Record. PASSED AND ADOPTED this 2nd day of September, 2014. Ernest G. Clark, Mayor ATTEST: STzy Schres, CMC City Cl rk Resolution No. 2014-759 Page 2 CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Resolution No. 2014-759, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 2nd day of September, 2014. Witness my hand and seal of office this 2nd day of September, 2014. SEAL ' Suzy Scres, CMC City Clerk CITY OF WA -I ERLOO Council Communication City Council Meeting: September 2, 2014 Prepared: August 27, 2014 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Resolution cancelling assessments for several properties. Submitted by: Suzy Schares, City Clerk/HR Director Recommended City Council Action: Pass resolution approving cancellation of Sewer/Garbage/Stormwater/weed assessment in the amount as follows: Address Amount to cancel Assessment 808 Bertch Ave. $52.62 S/G/SW 1204 Mulberry Street $40.22 S/SW 118 Allen Street $321.42 S/G/SW 1905 Commercial Street $99.49 S/SW 115 E. Arlington Street $336.08 Water Meter Summary Statement: Expenditure Required: none Source of Funds Policy Issue Alternative Background Information: Property owner purchased property after violation and before it was assessed. Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-760 RESOLUTION APPROVING ABATEMENT OF ASSESSMENT FOR SEVERAL PROPERTIES IN THE CITY OF WATERLOO, IOWA. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the following assessments be and the same is hereby abated: Parcel No. 8913-35-204-002 (808 Bertch Avenue) Greenfield Addition N 80 ft Lot 6 Blk 4, all in the City of Waterloo, Black Hawk County, Iowa. Sewer/Garbage/Stormwater Assessment - $52.62 Parcel No. 8913-25-178-002 (1204 Mulberry Street) Original Plat Waterloo East NW 45 ft SE 105 ft of Lots 2 & 3 Blk 46, all in the City of Waterloo, Black Hawk County, Iowa. Sewer/Stormwater Assessment - $40.22 Parcel No. 8913-26-181-003 (118 Allen Street) Whitneys Subdivision NW 65.86 ft Lot 1 Blk 14, all in the City of Waterloo, Black Hawk County, Iowa. Sewer/Garbage/Stormwater Assessment - $321.42 Parcel No. 8913-25-456-010 (1905 Commercial Street) Hayes Addition Lot 6 Blk 13, all in the City of Waterloo, Black Hawk County, Iowa. Sewer/Stormwater Assessment - $99.49 Parcel No. 8913-13-301-009 (115 E. Arlington Street) Gates Park Place W 35 ft Lot 12 Blk 1, all in the City of Waterloo, Black Hawk County, Iowa. Water Meter Assessment - $336.08 BE IT FURTHER RESOLVED that the assessment be and the same hereby cancelled and the City Clerk be and she is hereby directed to notify the Black Hawk County Treasurer of said cancellation. PASSED AND ADOPTED this 2nd daXi/of September, ')14 Ernest G. Clark, Mayor AT EST: Suzy Sares, CMC City C erk CITY OF WATERLOO Council Communication City Council Meeting: September 2, 2014 Prepared: August 29, 2014 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Resolution cancelling assessments for City -owned properties. Submitted by: Suzy Schares, City Clerk/FIR Director Recommended City Council Action: Pass resolution approving cancellation of Sewer/Garbage/Stormwater/weed assessment in the amount as follows: Address Amount to cancel Assessment 1027 LAFAYE I I E $125.60 S/G/SW 528 FOWLER ST $465.75 WEED 100 BLACKWOOD AVE. $136.48 G/SW 433 RATH ST $410.50 WEED Summary Statement: Expenditure Required: none Source of Funds Policy Issue Alternative Background Information: City -owned properties. Lois Matt Tax Supervisor Black Hawk County Treasurer Rita M. Schmidt Monica Schmitz Beth Vanlengen Motor Vehicle Operations Manager Financial Management Supervisor August 27, 2014 City of Waterloo ATTN: Deanne RE: Special Assessments 8913-25-134-021 8913-16-451-033 8913-25-233-001 8912-30-303-007 Dear Deanne, Enclosed are copies of bills for special assessments for property that is in the name of the City of Waterloo. Please send a letter of cancellation to the Treasurer's office as soon as possible. Thank you. Sincerely, Lois Matt Property tax supervisor 316 E. 5th Street - Room140 . Waterloo, Iowa 50703 a Phone: 319-833-3013 ® Fax: 319-833-3179 Email: treasurer@co.black-hawk.ia.us www.cablack-hawkia.us Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-761 RESOLUTION APPROVING ABATEMENT OF ASSESSMENT FOR SEVERAL PROPERTIES IN THE CITY OF WATERLOO, IOWA. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the following assessments be and the same is hereby abated: Parcel No. 8913-25-134-021 (1027 Lafayette Avenue) Original Plat Waterloo East SE 37.57 ft Lot 9 Blk 24 SE 37.57 ft SW 5 ft Lot 8 Blk 24 & NE 55 ft SE 1/2 Lot 8 Blk 24, all in the City of Waterloo, Black Hawk County, Iowa. Sewer/Garbage/Stormwater Assessment - $125.60 Parcel No. 8913-25-233-001 (528 Fowler Street) Hallidays Addition Lot 2 Blk 3 W 5 ft Lot 3 Blk 3, all in the City of Waterloo, Black Hawk County, Iowa. Weed Assessment - $465.75 Parcel No. 8913-16-451-033 (100 Blackwood Avenue) Burds Subdivision in Sherwood Park Lot 30, all in the City of Waterloo, Black Hawk County, Iowa. Garbage/Stormwater Assessment - $136.48 Parcel No. 8912-30-303-007 (433 Rath Street) Lakeside Addition Lot 15 Block 3 also com at SE Corner L 14 th NW along NE line Rath St 8 ft th NE to most Ely Corner Lot 14 th SW to beg, all in the City of Waterloo, Black Hawk County, Iowa. Weed Assessment - $410.50 BE IT FURTHER RESOLVED that the assessment be and the same hereby cancelled and the City Clerk be and she is hereby directed to notify the Black Hawk County Treasurer of said cancellation. PASSED AND ADOPTED this 2nd daygf September, 2014. ATTEST: 1411 - 0 4if_ Suzy Shares, CMC Ernest G. Clark, Mayor City C erk CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication �� City Council Meeting: September 2. 2010 4 Prepared: August 20. 2014 \, Dept. Head Signature: — ''•m._ # of Attachments: SUBJECT: CLURA application for tax exemptions for new twin home construction located at 4167 Mourning Dove Dr, Waterloo, Iowa 50702. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CLURA application from Robert and Susan Funk for the construction of a new twin home (condo) located at 4167 Mourning Dove Dr., Waterloo, Iowa 50702, Valued at $170,000 and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the City Limits Urban Revitalization Area Plan. ADDRESS 4167 Mourning Dove Dr., Waterloo,. Iowa 50702 LEGAL DESCRIPTION Crossroads A Condominium Unit 4167 Expenditure Required: N/A Source of Funds: N/A Policy Issue: CLURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Miller, Associate Planner CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY LIMITS URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed one or two family dwellings (single family homes or duplex/twin homes) that meet the following criteria: 1. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the I ' working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. Projects started prior to the adoption date of July 18, 2011 do not qualify. NAME: ! 7 ADDRESS: `T1 ( 01oGL.Iasi Ie TELEPHONE: "3-1 10 3 A. What is the Address of the property being improved? SIGNATURE: (L(4(21(7 -C , LA- 3-C 7o Z. DATE: ;G/e/ L., 7 Olcrct °Liti —f } What is the Legal Description of the property? (May be available at County Recorder's Office o ,t 7 d or of the Courthouse) B. What was the nature of the improvement(s)? (must be single family homes or duple7twin ho ee, to tullify)' 1tjTh VYr) C. City of Waterloo Building and Inspections Department Information: d R1_0 Permit Number: 19 f.S' Date permit was issued: `f Total permit(s) valuation: f 00 0 D. What was the cost of the new construction? E. ("o. c o o Estimated or actual date of completion of this new construction?Li l CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DENIED DATED: T.J. Koenigsfeld Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. MARCY NABER Notarial Seal - IOWA wv+" Commission No. 773259 My Commission Expires June 04, 2 e , Prepared by: Matthew J. Adam 1100 5th Street, Suite 205 (319) 354-1019 Simmons Perrine Moyer Bergman PLC Coralville, IA 52241 FAX (319) 354-1760 Address tax statement and after recording return to: Robert F. Funk and Susan E. Funk; 9167 Mourning Dove Drive, Waterloo, IA 50702 WA I'\ ANTY DE r� In consideration of one dollar and other valuable consideration, Robson Homes, Inc., an Iowa corporation, does hereby transfer and convey to Robert E. Funk and Susan E. Funk, husband and wife, as joint tenants with full rights of survivorship and not as tenants in common, all of its right, title and interest in real estate located in Black Hawk County, Iowa, legally described as follows: Unit 4167 Mourning Dove Drive and the undivided interest in the common elements appurtenant to said unit, in Crossroads, a Condominium, recorded in Doc. #2014-02198 on July 29, 2013 as amended by First Amendment to Declaration recorded October 16, 2013 in Doc. #2014-08347, by Second Amendment to Declaration recorded December 26, 2013 in Doc. #2014-12658, by Third Amendment to Declaration recorded January 27, 2014 in Doc. #2014-14368, and by Fourth Amendment to Declaration recorded May 15, 2014 in Doc. #2014-20159 being laid out on Lots 56 through 62 and 134 through 140 in Crossroads Estates Replat No. 1, Waterloo, Black Hawk County, Iowa. The described real estate is conveyed subject to zoning, easements, covenants and restrictions of record in the office of the Recorder of Black Hawk County, Iowa. The Grantor does hereby covenant with Grantees, and successors in interest, that it has lawful authority to transfer and convey the real estate; that Grantor holds title to the real estate in fee simple; and that the real estate is free and clear of all liens and encumbrances, except as may be stated above. Grantor does farther hereby covenant with Grantees, and successors in interest, to warrant title and defend the real estate against the lawful claims of all persons or entities except as may be stated above. ROBSON HOMES, INC. Dated: , 2014 By: STATE OF IOWA, COUNTY OF 1\`‘SS: Josepj. Robson, President This instrument was acknowledged before me on this ) day of AAA , 2014 by Joseph M. Robson, as President of ROBSON HOMES, INC. otA Notary Public in for said Sta My Commission xpires: (o— i—I 5 4167 Mourning Dove Dr Hummingbird C Basmay data source ts Mack Honk Courts. This map does not represent a survey, no Walk, is assumed for its accuracy of its data delineated herein, either expressed or implied M Black Hawk Courtly, the Bleck HaMt County Assessor, or thele employees. The Gay of Waterloo crakes no warranty, express or Imkad, as to the accuracy of the information shown on ars map, and erpressly disclaims liability for the •msacy%wed. Users should refer to official plats. surveys, recorded deeds, et. bolted at Ilia Black Hawk County Assessor's Offics for complete and accurate kiormatlon. Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-762 RESOLUTION APPROVING APPLICATION WITH ROBERT & SUSAN FUNK FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW TWIN HOME VALUED AT $170,000.00 FOR PROPERTY LOCATED AT 4167 MOURNING DOVE DRIVE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Robert & Susan Funk has submitted an application dated August 18, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions for the construction of a new single family home valued at $170,000.00 for property located at 4167 Mourning Dove Drive more fully described as follows: Unit 4167 Mourning Dove Drive and the undivided interest in the common elements appurtenant to said unit, in Crossroads, A Condominium, recorded in Doc. #2014-02198 on July 29, 2013 as amended by first Amendment to Declaration recorded October 16, 2013 in Doc. #2014-08347, by Second Amendment to Declaration recorded December 26, 2013 in Doc. #2014-12658 by Third Amendment to Declaration recorded January 27, 2014 in Doc. #2014-14368, and by Fourth Amendment to Declaration recorded May 15, 2014 in Doc. #2014-20159 being laid out on Lots 56 through 62 and 134 through 140 in Crossroads Estates Replat No. 1, Waterloo, Black Hawk County, Iowa. Subject to zoning, easements, covenants, and restrictions, of record in the office of the Recorder of Black Hawk County, Iowa; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. Resolution No. 2014-762 Page 2 PASSED AND ADOPTED this 2nd day f September, 2014. 6ei�e�Lte�l/d est GCl ATTEST: Er G. ark, Mayor y Sch res, MC City Clerk CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: September 2, 1014 Prepared: August 26,2014 Dept. Head Signature: # of Attachments: SUBJECT: CLURA application for tax exemptions for the construction of a new single family dwelling located at 4808 Yellowstone Dr, Waterloo, Iowa 50701. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CLURA application from Kim Brustkern for the construction of a single family home located at 4808 Yellowstone Dr., Waterloo, Iowa 50701, Valued at $321,593.00, and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the City Limits Urban Revitalization Area Plan. ADDRESS 4808 Yellowstone Dr, Waterloo, Iowa 50701 LEGAL DESCRIPTION Klingaman Park Fourth Addition Lot #6, Waterloo, Black Hawk County, Iowa Expenditure Required: N/A Source of Funds: N/A Policy Issue: CLURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Miller, Associate Planner CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY LIMITS URB,4N nEvrrAuzAnoN APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW' „ONE ORT O FAMILY DWELLINGS UNDER TELE PROVISIONS OF THE CITY LINTS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OP TUE CITY 0 WATERLOO. The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed one or two family dwellir s (single family homes or duplex/twin homes) that meet the following criteria: 1. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo ACdrnmunity Pl.anoi & Development Department) O 1kt. 2. This application must be filed with City prior to the f working day of February, following the year when the imprrvernents are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. Projects started prior to the adoption date of July 18, 2011 do not qualify. NAME: SIGNAT J1U :�,.� ADDRESS; TELEPHONE: G DATE.: A. What is the Address ofthe property being imiproved7 5S `` ��f'- ?1 -` i'M( What is the Legal Description of the property? (May be available at County Recorder's Office on 2.'d floor of the Courthouse) B. What was the nature of the improvement(s)? (must be single family homes or duplexJA homes to qualify) C. City of Waterloo Building and Inspections Department Information: Permit Number. Date permit was issued: :D / F) i) O) r; Total permit(s) valuation; � E3 a D. What was the cost of the new construction? E. Estimated or actual date of completion of this new construction? a_ 1 6 CITY OF WATERLOO APPROVED DATED: DENIED BLACK HAWK COUNTY ASSES SOR APPROVED DATED: RESOLUTION NO: I.I. Koenigsfeid DENIED Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. .d 86,L 'ON 646t—l6Z-6 [ SIE 001flIVA 44 Zy : o l .1/1H 'ZZ '.' Page 1 of 1 Number: 201300024025 Recorded: 5/20/2013 at 1:35:09.93 PM Fee Amount: $12.00 Revenue Tax: $514.40 JUDITH A MCCARTHY, RECORDER Black Hawk County, Iowa Return Document To: Title Services Corporation, 603 Commercial St., Waterloo, IA 50704 Preparer Information: Charles P. Augustine, 531 Commercial Sc, Ste. 250, Waterloo, IA 50701, Phone: (319) 232-3304 Taxpayer Information: Benjamin A. Brustkern. and Kimberly A. Brustkern TSC# 13 1 901 WARRANTY DEED (CORPORATE GRANTOR) For the consideration of One and No/100------ ----- Dollar(s) and other valuable consideration, Midwest Development Co., a corporation organized and existing under the laws of Iowa does hereby Convey to Benjamin A. Brustkern and Kimberly A. Brustkern, husband and wife. as joint tenants with full rights of survivorship and not as tenants in common the following described real estate in Black Hawk Counts, Iowa: Lot 6 Klingaman Park Fourth Addition, Waterloo, Black Hawk County, Iowa. Subject to easements, restrictions, covenants, ordinances and limited access provisions of record. The Corporation hereby covenants with grantees, and successors in interest, that it holds the real estate by title in fee simple; that it has good and lawful authority to sell and convey the real estate; that the real estate is free and clear of all liens and encumbrances, except as may be above stated; and it covenants to Warrant and Defend the real estate against the lawful claims of all persons, except as may be above stated. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, according to the context. Dated: By By Midwest Development Co. Kyle Skogman, as President of Midwest Developmet Co, d ^IMPNIMIIPP 41111111•11 NNW Teton Dr 4808 Yellowstone Dr Basemap Jam source rs Melt Hay. Courcy. This map does not represent a survey, no liability is teed forarchery of rhe dam delineated herein, either expressedor or impked by Slack Hawk Courtly, the 91ab Hawk Courtly Assessor, or Mak employees. The Lily of Waterloo makes %sensory, express or implied, es Me mracy of 1 Me i formation shorn on this map.. and ...mealy disclaims kebiliry for the accuracy thereof. Users should refer lo 01.181 plats, surveys, romrhd deeds, emt loco. at the 84a. Hawk GoutyAssessor's Office far complete andaccratekdmoen. 100 200 400 �� Fee Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-763 RESOLUTION APPROVING APPLICATION WITH KIM BRUSTKERN FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW SINGLE FAMILY HOME VALUED AT $321,593.00 FOR PROPERTY LOCATED AT 4808 YELLOWSTONE DRIVE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Kim Brustkern has submitted an application dated August 22, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions for the construction of a new single family home valued at $321,593.00 for property located at 4808 Yellowstone Drive more fully described as follows: and, Lot 6, Klingaman Park Fourth Addition, Waterloo, Black Hawk County, Iowa Subject to easements, restrictions, covenants, ordinances and limited access provisions of record; WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. PASSED AND ADOPTED this 2nd day of September, 2014. ATTEST: uzy Sc ares, CMC City Cl rk nest G. Cl rk, Mayor CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: September 2, 2014 Prepared: August 26,2014 Dept. Head Signature: # of Attachments: SUBJECT: CLURA application for tax exemptions for the construction of a new single family dwelling located at 1370 Angus Dr, Waterloo, Iowa 50701. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CLURA application from Jared Honermann for the construction of a single family home located at 1370 Angus Dr., Waterloo, Iowa 50701, Valued at $246,000, and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the City Limits Urban Revitalization Area Plan. ADDRESS 1370 Angus Dr, Waterloo, Iowa 50701 LEGAL DESCRIPTION Lot 22 in Guernsey's Second Orange View Plat, Black Hawk County, Iowa Expenditure Required: N/A Source of Funds: N/A Policy Issue: CLURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Miller, Associate Planner CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY LIMITS URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed one or two family dwellings (single family homes or duplex/twin homes) that meet the following criteria: 1. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the 1st working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. Projects started prior t t adoption date of July 18, 2011 do not qualify. NAME: 0 i vrV►u 044 ADDRESS: % 0 S O7E Or - TELEPHONE: 3/ �% Z ,/ // C SIGNATURE: DATE: A. What is the Address of the property being improved? (370 ; int S r What is the Legal Description of the property? (May be available at County Recorder's Office on 2» d floor of the Courthouse) vti 3 11 -O/ B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes to qualify) /1)e S 11-e f,v C. City of Waterloo Building and Inspections Department Information: Permit Number: / J Date permit was issued: D. What was the cost of the new construction? ay6./00 E. Estimated or actual date of completion of this new construction? Total pei init(s) valuation: 1 / 6 0" -Ciq CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DENIED DATED: Tami McFarland Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 1 of 1 IIIf II�RYIll IIRIIMSI1IIII II IfVIINIIII INIIIS1 Doc ID: 005396040001 Type: GEN Kind WARRANTY DEED Recorded: 02/04/2014 at 03:53:21 PM Fee Amt: $107.20 Page 1 of 1 Revenue Tax: $95.20 Black Hawk County Iowa JUDITH AMCCAARTHYRECORDER /� F11e2014-00014796 �.?5tSlC Yl2t� Prepared By: Eric W. Johnson, P.O. Box 178, Waterloo, IA 50704-0178 (319)234-1766 After Recording Return To: Jared and Lori Honermann,33O Son ler/OU, I 50?6,), Address Tax Statement to: Jared and Lori Honermann, 730 Star br. Walerio, .TF 5C70a. WARRANTY DEED - JOINT TENANCY For the consideration of One ($1.00) Dollar and other valuable consideration, Paul M. Rottinghaus, a single person, does hereby Convey to Jared Honermann and Lori Honermann, husband and wife, as Joint Tenants with Full Rights of Survivorship, and not as Tenants in Common, the following described real estate in Black Hawk County, Iowa: Lot 22 in Guernsey's Second Orange View Plat in Black Hawk County, Iowa. Subject to restrictions, easements, covenants, ordinances, and limited access provisions of record. Grantors do Hereby Covenant with grantees, and successors in interest, that grantors hold the real estate by title in fee simple; that they have good and lawful authority to sell and convey the real estate; that the real estate is free and clear of all liens and encumbrances except as may be above stated; and grantors Covenant to Warrant and Defend the real estate against the lawful claims of all persons except as may be above stated. Each of the undersigned hereby relinquishes all rights of dower, homestead and distributive share in and to the real estate. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, and as masculine or feminine gender, according to the context. Dated: 1 l 01-c9 l i 9 State of Iowa ) County of Black Hawk )ss 1744d— Paul M. Rottinghaus This record was acknowledged before me on this c )day of,J C rte tc✓y , 2014, by Paul M. Rottinghaus, a single person. BARBARA J KAYSER COMMISSION NO 195095 zcw,,,,Rad E. Shaulis Rd Base map date source is Btecc Hawk Cowry. This map does M represent a skews, no labity is assumed M the accuracy of to date dekrrs. herein, after eapassed or implied by.ck Hash Cowry, to Brack Hask County As96501, or their employees. The Cts of Waterloo makes ro wmMy. express or implied, es to. accuracy of the Information shown on this map, and expressly disdains Solidity ip to accuracy tenon. Users should relay to official plats, surveys. 'exuded deeds, etc. located at the Black Ma. County Assessors Office roc complete rind accurate information. 100 200 400 Fee Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-764 RESOLUTION APPROVING APPLICATION WITH JARED HONERMANN FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW SINGLE FAMILY HOME VALUED AT $246,000.00 FOR PROPERTY LOCATED AT 1370 ANGUS DRIVE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Jared Honermann has submitted an application dated April 21, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions for the construction of a new single family home valued at $246,000.00 for property located at 1370 Angus Drive more fully described as follows: Lot 22 in Guernsey's Second Orange View Plat in Black Hawk County, Iowa. Subject to easements, restrictions, covenants, ordinances and limited access provisions of records; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. PASSED AND ADOPTED this 2nd d ATTEST: September, 2014. Ernest zy S. ares, CMC City Clerk . Cla k, Mayor TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Eric Thorson, PE City Engineer FINANCE DEPT. STAFF ONLY LINE ITEM USED 07 13e) 8,46 FY »/ ",BUDGETED 4660 EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST 48 DATE Y s� Original - Clerk/Finance Co. - De.artment NAME OF CLASS / MEETING: 2014 American Public Works Association Fall Conference DEPARTURE DATE: September 10, 2014 DATE: August 19, 2014 DESTINATION: Ames, IA DEPARTURE POINT IF NOT WATERLOO: PURPOSE OF TRAVEL/TRAINING: To attend 2014 APWA Fall Conference RETURN DATE: September 12, 2014 DATE(S) OF MEETING: September 10-12, 2014 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X COST $ YES NO CITY VEHICLE AIRFARE X PRIVATE VEHICLE DEPARTING FROM: ESTIMATE OF COST: $233.00 LODGING 40.00 MEALS 175.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 448.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 266-07-7830-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 448.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO g, DEPARTME T HEAD August 19, 2014 DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE 94-//z( 2014 APWA Fall Conference - Confirmation l Online Registration by Cvent Page 1 of 1 2014 APWA Fall Conference General Options Name: Eric Thorson Email: eric.thorson@waterloo-ia.org Title: City Engineer Address: 715 Mulberry St Waterloo, Iowa 50703-5714 Confirmation Number: JJN8YJZFVNS (needed to modify your registration) Event Title: 2014 APWA Fall Conference Location: Gateway Hotel and Conference Center 2100 Green Hills Drive Ames, Iowa 50014 USA Phone: 1-800-367-2637 Date: 09/10/2014 Time: 7:00 AM Current Registration Details Eric Thorson Agenda Items ___........... __......._...___...... Registration Item Cost APWA Fall Conference including Welcome $175.00 Reception & Awards Banquet Order Summaries Order Date 08/19/2014 8:27 AM CT Type Amt Ordered Amt Paid Amt Due offline order $175.00 $0.00 $175.00 Total: Payment Details $175.00 $0.00 $175.00 https://www.cvent.com/Events/Registrations/MyRegistration.aspx?i=57fl 53e3-3bbd-4218... 8/19/2014 2014 APWA Fall Conference - My Agenda j Online Registration by Cvent Page 1 of 1 My Agenda 2014 APWA Fall Conference Personal Agenda for Eric Thorson Thursday, September 11, 2014 (Friday, September 12, 2014) APWA Fall Conference Thursday September 11th 7:30 AM - 5:00 PM - Start the day with registration and breakfast, followed by a day of: • Educational Seminars • Annual APWA Member Business Meeting (w/ Election of Officers) • Networking 5:00 PM - 8:30 PM - Hospitality Hour and Awards Banquet Friday, September 12th 7:00 AM - Breakfast 8:00 AM - 12:00 PM - Sessions throughout the morning Conference Agenda: 2014 Fall Conference Agenda Gateway Hotel & Conference Center 2100 Green Hills Drive Ames, IA 50014 Directions to Hotel & Conference Center https://www.cvent.com/Events/Registrations/OnsiteMyAgendaPrinterFriendly.aspx 8/19/2014 2014 APWA Fall Conference - Event Summary f Online Registration by Cvent Page 1 of 2 2014 APWA Fall Conference September 10 - 12, 2014 The American Public Works Association (APWA) Iowa Chapter is pleased to host the 2014 A APWA Fall Conference has historically offered an excellent opportunity for those in the broi knowledge, network, elect officers, and recognize award wine You won't want to miss this event! September 10th - Pre -Conference Events • Golf Outing - Coldwater Golf Links • 1400 S. Grand Avenue, Ames - Map to Golf Course • Golf Outing Sign -Up Sheet - Iowa APWA Fall Golf Registration Form • Welcome Reception - Hickory's Hall • 300 S. 17th Street, Ames - Directions 2014 APWA Fall Conference in Ames, IA September 11 & 12 - Fall Conference • Gateway Hotel & Conference Center Educational Presentations to help in your day-to-day Public Works activities. http://www.cvent. com/events/2014-apwa-fall-conference/event-summary-07e4a878deb747... 8/13/2014 2014 APWA Fall Conference - Event Summary I Online Registration by Cvent Page 2 of 2 • National APWA Update • APWA Member Business Meeting w/ Election of Officers • Annual Awards Banquet . Agenda: Currently under construction Contact Information Book a hotel room httos: / /bookings. ihotelier.com/Gateway-Hotel-%26-Conference-Center/bookings.] Click the group code button and enter our group code of APWAIA. The group rat( Where Gateway Hotel and Conference Center 2100 Green Hills Drive Ames, Iowa 50014 USA 1-800-367-2637 Planner APWA Iowa Chapter (Tracy Warner, President) Websites Coldwater Golf Links, Gateway Hotel & Conference Center More Information on APWA Check out our new Iowa Chapter APWA website. Please feel free to visit APWA.net to find out more about the American Public Works Associatic To join, or to update your membership, select this link: APWA Membership http ://www. event. com/events/2014-apwa-fall-conference/event-summary-07e4a8 78 deb747... 8/13/2014 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Steve Grimm, Rental Housing Inspector FINANCE DEPT. LINE ITEM USED FY ;2i.; BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY %/t- 43. j5?u�,U/341, //V S/ q "1 2:4/1/ Copy - Department NAME OF CLASS / MEETING: IAHO Fall Conference Certification & Recertification DEPARTURE DATE: October 1, 2014 DATE: 8/20/14 DESTINATION Hawkeye Community College DEPARTURE POINT IF NOT WATERLOO: PURPOSE OF TRAVEL/TRAINING CEU RETURN DATE: October 3, 2014 DATE(S) OF MEETING: October 1-3, 2014 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X CITY VEHICLE YES X COST $ NO AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 300.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 300.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 300.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF_WATERLOO I DEPARTMENT HEAD.---- 6.au--ILA DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST a(/ MAYOR DATE CITY OF WATERLOO Committee Communication Committee Meeting: Prepared: Dept. Head Signature: # of Attachments: 0 September 2, 2014 August 26, 2014 SUBJECT: Re -appointment of Stacy Donlea to her 2nd term on the General Contractors Board of Licensing, Examiners and Appeals. Submitted by: Mayor Buck Clark Recommended City Council Action: Approval Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: • Ms. Donlea's 2nd term will expire 6/30/2016. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 PAT MORRISSEY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director City Council Communication _ City Council Meeting: August 18, 2014 Prepared: August 13, 2014 Dept. Head Signature: # of Attachments: _ SUBJECT: Resolution setting a date of public hearing on September, 2014 for the Development Agreement with the Waterloo Community School District for the development of a new bus barn and maintenance facility located at 1601 and 1624 Black Hawk Street. Submitted by: Noel C. Anderson, Community Planning & Development Director Summary Statement: The City of Waterloo's Community Planning & Development requests the approval to set a date of hearing for September 1, 2014 for the Development Agreement with the Waterloo Community School District for the development of a new bus barn and maintenance facility located at 1601 and 1624 Black Hawk Street. The City of Waterloo and the Waterloo Community School District through this agreement would agree to exchange the property in question and the current location of the bus barn, school and adjoining land owned by the Waterloo Community School District (see attached map) generally located on the corner of Kimball Avenue and West Orange Road. The Waterloo Community School District and the City of Waterloo have a history of many partnerships in the past and present including working together to provide residential infill of public spaces that were no longer necessary, for example Williston Field and Baltimore Field. They have worked together on many projects to provide land use patterns for future growth throughout the city and wish to continue this partnership. The proposed site is located adjacent to the City of Waterloo fuel station. Staff believes this location would be beneficial not only to the Waterloo Community School District but also to the City of Waterloo and the Metropolitan Transit Authority. The proposed location will bring similar entities together and improve the area by bringing in new development. The site would have the potential to bring in additional employment to the downtown area in turn assisting with support and development of businesses downtown. The Waterloo Community School's Bus Barn and maintenance facility and the Waterloo Metropolitan Transit Authority transfer station could potentially assist each other with bus parts, repairs, washes etc. The central location of the bus barn could be more economical and more favorable for tax payers through the school budget potentially saving on gas and travel time for buses. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer The Waterloo Community School District is also acquiring the property to the south of Black Hawk Street, known as 1624 Black Hawk Street, for additional parking and an office/maintenance building. At their May 6th meeting, the Planning and Zoning Commission recommended 5-0 with one member abstaining to Approve the requests of a Special Permit, vacate alley and to appeal city code to allow for 35 parking stalls along city owned right-of-way. The Board of Adjustment voted 3-0 to approve the special permit and variance with one member abstaining at their May 29th meeting on the Special Permit request and also on a variance to the ordinance that states an alley needs to be paved if direct access to a parking area is provided along said alley. Expenditure Required: None Source of Funds: N/A Policy Issue: Property Management Legal Description: See attached Background Information: The property is currently being used as a part of the City's public works department but will soon be relocating all equipment to the new public works facility at 625 Glennwood Street. The area in question is Zoned "M-1" Light Industrial District and has been since March of 1987 when it was rezoned from "C-2" Commercial District and "U-1" Unclassified District. The surrounding properties are also zoned "M-1" Light Industrial and is made up of industrial and residential uses. CC: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner File The Waterloo Community School District is also acquiring the property to the south of Black Hawk Street, known as 1624 Black Hawk Street, for additional parking and an office/maintenance building. At their May 6th meeting, the Planning and Zoning Commission recommended 5-0 with one member abstaining to Approve the requests of a Special Permit, vacate alley and to appeal city code to allow for 35 parking stalls along city owned right-of-way. The Board of Adjustment voted 3-0 to approve the special permit and variance with one member abstaining at their May 29th meeting on the Special Permit request and also on a variance to the ordinance that states an alley needs to be paved if direct access to a parking area is provided along said alley. Expenditure Required: None Source of Funds: N/A Policy Issue: Property Management Legal Description: See attached Background Information: The property is currently being used as a part of the City's public works department but will soon be relocating all equipment to the new public works facility at 625 Glennwood Street. The area in question is Zoned "M-1" Light Industrial District and has been since March of 1987 when it was rezoned from "C-2" Commercial District and "U-1" Unclassified District. The surrounding properties are also zoned "M-1" Light Industrial and is made up of industrial and residential uses. CC: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner File Exhibit "A" All of block 18 Hayes Addition, City of Waterloo, Black Hawk County Iowa Also; Hayes Addition Lots 1 thru 5 in block 10 PROPERTY EXCHANGE AND DEVELOPMENT AGREEMENT This Property Exchange and Development Agreement (the "Agreement") is made and entered into as of , 2014, by and among Waterloo Community School District (the "District"), the City of Waterloo, Iowa, (the "City"), and Metropolitan Transit Authority ("MET"). RECITALS A. City, either directly or through its agency known as the Riverfront Improvement Commission, is the owner of certain real property located within the Rath Urban Renewal Plan Area, which District and MET have targeted as suitable for expansion of their respective operations. The property owned by City is legally described on Exhibit "A" attached hereto (the "City Property") and is further segregated into parcels named as set forth on Exhibit "A". B. District is the owner of certain real property located generally within the Northeast Quarter of Section 21, Township 88 North, Range 13 West, commonly known as the old Orange School and bus barns, and City has targeted said property for development purposes. The property owned by District is legally described on Exhibit "B" attached hereto (the "District Property"). C. MET is the owner of certain real property located generally in the area bounded by Black Hawk Street, W. 14th Street, the Cedar River levee, and W. 15th Street, a portion of which the District has targeted for bus parking. The property owned by MET is legally described on Exhibit "C" attached hereto (the "MET Property"). D. Each party desires to exchange its respective property with other parties hereto, and to create other easement interests, on the terms set forth in this Agreement. AGREEMENT NOW, THEREFORE, in consideration of the mutual promises exchanged herein between the parties and for other consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Conveyance of City Property and Easement to District. Subject to the conditions set forth in this Agreement, at the First Closing (defined below) City shall convey to District fee simple title to the Primary Parcel, and shall also grant to District an easement in the Easement Parcel and the Secondary Parcel, in consideration of the promises made by District herein, in consideration of District's payment to City at the First Closing of the sum of $1.00 and in consideration of benefits expected to accrue to the community's welfare by District's operations undertaken in the bus service and storage facility contemplated by this Agreement. The Primary Parcel, Secondary Parcel, and Easement Parcel are described as set forth on Exhibit "A". A. Conveyance. On the First Closing Date (defined below), City shall deliver to District a special warranty deed for the Primary Parcel free and clear of all liens, claims, and encumbrances except: (a) easements, conditions, and restrictions of record; (b) general utility and right-of-way easements serving the City Property; and (c) restrictions imposed by local zoning ordinances and other applicable law. City will deliver to District an abstract of title for the City Property, updated within thirty (30) days of the First Closing Date. The abstract shall show marketable title in City in conformity with this Agreement, Iowa law, and title standards of the Iowa State Bar Association. City shall make every reasonable effort to promptly perfect title. The abstract shall become the property of District at the First Closing. City shall pay the costs of any additional abstracting and title work due to any act or omission of City or its predecessors in title. B. Easements. The easement over, across and upon the Easement Parcel shall give to District a right of ingress and egress and the right to park vehicles on the Easement Parcel in support of District busing operations. City will also grant District an easement over, across and upon the Northwesterly feet of the Secondary Parcel, and an easement over, across and upon that part of vacated W. 12th Street lying Northeasterly of the Northeasterly right-of-way line of Black Hawk Street, for purposes of ingress and egress, but not parking. C. On -Street Parking. City will support an appeal to the Waterloo Planning and Zoning Commission for a waiver to the restriction against parking in the right of way on that portion of the Northwesterly side of W. 15t Street which abuts the Primary Parcel. D. Demolition Restriction. After conveyance of the Primary Parcel, District agrees that it shall not demolish the "salt storage building" until City has removed all street -treatment materials and equipment from same. City agrees to act with reasonable diligence to relocate materials and equipment to a suitable alternate site. 2. Conveyance of MET Property. Subject to the conditions set forth in this Agreement, at the First Closing MET shall convey to District fee simple title to the MET Property in consideration of the promises made by City herein. On the First Closing Date, MET shall deliver to District a special warranty deed for the MET Property free and clear of all liens, claims, and encumbrances except: (a) easements, conditions, and restrictions of record; (b) general utility and right-of-way easements serving the MET Property; and (c) restrictions imposed by local zoning ordinances and other applicable law. MET will deliver to District an abstract of title for the MET Property, updated within thirty (30) days of the First Closing Date. The abstract shall show marketable title in MET in conformity with this Agreement, Iowa law, and title standards of the Iowa State Bar Association. MET shall make every reasonable effort to promptly perfect title. The abstract shall become the property of District at the First Closing. MET shall pay the costs of any additional abstracting and title work due to any act or omission of MET or its predecessors in title. 2 3. Conveyance of District Property. A. Property Preparation. Before the Second Closing Date, District shall demolish all buildings on the District Property, remove all playground equipment and parking lots, remove all rubble and debris, and level all areas affected by such activities to a mowable condition. District may salvage any materials that it chooses. District will have all of such work completed by January 1, 2017. B. Conveyance. Subject to the conditions set forth in this Agreement, at the Second Closing District shall convey to City fee simple title to the District Property in consideration of the promises made by City herein. On the Second Closing Date, District shall deliver to City a special warranty deed for the District Property free and clear of all liens, claims, and encumbrances except: (a) easements, conditions, and restrictions of record; (b) general utility and right-of-way easements serving the District Property; and (c) restrictions imposed by local zoning ordinances and other applicable law. District will deliver to City an abstract of title for the District Property, updated within thirty (30) days of the Second Closing Date. The abstract shall show marketable title in District in conformity with this Agreement, Iowa law, and title standards of the Iowa State Bar Association. District shall make every reasonable effort to promptly perfect title. The abstract shall become the property of City at the Second Closing. District shall pay the costs of any additional abstracting and title work due to any act or omission of District or its predecessors in title. C. Sharing of Proceeds. If City sells the District Property or any part thereof to a third party for a price exceeding $100.00, City agrees to share one-half of the net proceeds of sale with District. City will pay over the District's share within thirty (30) days after the date of closing from which City receives such proceeds. 4. Future Conveyance and Easement to MET. On a future date to be determined by mutual agreement of City and MET after MET secures funding for improvements, City will convey the Secondary Parcel to MET and will grant to MET an easement for ingress and egress over, across and upon that part of vacated W. 12th Street lying Northeasterly of the Northeasterly right-of-way line of Black Hawk Street. In advance of conveyance, the parties will negotiate an agreement for MET's development of the Secondary Parcel, and conveyance will be subject to all terms and conditions set forth in such agreement. 5. Project Improvements. Minimum standards for the District's improvement of the Primary Parcel will be determined through the special permit process. 6. Closings. A. First Closing. The closing on the conveyance of the Primary Parcel, Easement Parcel, and MET Property (the "First Closing") shall occur on a date (the "First Closing Date") mutually agreeable to the parties, but not until the parties have completed any surveys deemed necessary to more accurately define the Easement Parcel or the MET Property. 3 B. Second Closing. The closing on the conveyance of the District Property (the "Second Closing") shall occur on a date (the "Second Closing Date") mutually agreeable to District and City following District's completion of the demolition activities described in paragraph 3.A above. 7. Condition of Properties. Except as set forth in this Agreement, each party shall convey its respective property to the other in "AS -IS" condition. Each conveying party shall provide to the grantee at closing a properly executed groundwater hazard statement. Within 30 days after the date of this Agreement, any party may obtain, at its sole cost and expense, a report from a qualified engineer or other person qualified to analyze the existence or nature of any hazardous materials, substances, conditions or wastes located on the property to be conveyed to it by another party. The owner shall cooperate in providing reasonable access to the other party's inspectors and engineers. Each party agrees that any other party receiving conveyance of real property under this Agreement is not assuming responsibility or liability for the cleanup of any environmental conditions existing on the conveying party's property before the respective closing date. If before conveyance any substances defined as "hazardous" under applicable environmental laws are spilled, discharged or released on a property subject to this Agreement, the property owner shall promptly notify the intended grantee of such spill, discharge or release event and at its own cost and expense shall take all actions necessary to contain, remediate or otherwise clean up the substance(s) spilled, discharged or released as required by applicable law. District's handling of materials in connection with activities of demolition and removal will be conducted in compliance with applicable federal, state and local statutes, rules and regulations. 8. Representations and Warranties of District. District hereby makes the following representations and warranties with respect to the District Property. Said representations and warranties are true and correct in all material respects on the date of the Agreement and shall be true and correct in all material respects as of the Second Closing. A. There are no claims, disputes, actions, or proceedings existing against or affecting the District Property that relate to environmental laws or permits and there are no hazardous substances on the District Property. District is not subject to and is not currently operating under any compliance or consent order, schedule, decree, or agreement issued or entered into under any environmental law. B. District has provided to City a copy of all environmental reports, surveys or studies in its possession in respect of the District Property. C. Following approval of this Agreement by the District board, District shall have the right, power and authority to enter into this Agreement and to perform the terms of this Agreement, and each person who executes and delivers this Agreement and all documents to be delivered hereunder is and shall be authorized to do so on behalf of District. D. Following approval of this Agreement by the District board, the execution, delivery and performance of this Agreement and the Second Closing will not conflict with any 4 provision of law applicable to District nor result in any breach of any provision of or constitute a default under any agreement or instrument to which District is a party and which would affect the marketable title or City's use of the District Property. E. District is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. 9. Representations and Warranties of City. City hereby makes the following representations and warranties with respect to the City Property. Said representations and warranties are true and correct in all material respects on the date of the Agreement and shall be true and correct in all material respects as of the First Closing. A. There are no claims, disputes, actions, or proceedings existing against or affecting the City Property that relate to environmental laws or permits. City is not subject to and is not currently operating under any compliance or consent order, schedule, decree, or agreement issued or entered into under any environmental law. B. City has provided to District a copy of all environmental reports, surveys or studies in its possession in respect of the City Property. C. Following approval of this Agreement by the City Council, City shall have the right, power and authority to enter into this Agreement and to perform the terms of this Agreement, and each person who executes and delivers this Agreement and all documents to be delivered hereunder is and shall be authorized to do so on behalf of City. D. Following approval of this Agreement by the City Council, the execution, delivery and performance of this Agreement and the First Closing will not conflict with any provision of law applicable to City nor result in any breach of any provision of or constitute a default under the agreement or instrument to which City is a party and which would affect the marketable title or District's use of the Primary Parcel. E. City is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. 10. Representations and Warranties of MET. MET hereby makes the following representations and warranties with respect to the MET Property. Said representations and warranties are true and correct in all material respects on the date of the Agreement and shall be true and correct in all material respects as of the First Closing. A. There are no claims, disputes, actions, or proceedings existing against or affecting the MET Property that relate to environmental laws or permits. MET is not subject to and is not currently operating under any compliance or consent order, schedule, decree, or agreement issued or entered into under any environmental law. 5 B. MET has provided to District a copy of all environmental reports, surveys or studies in its possession in respect of the MET Property. C. Following approval of this Agreement by the MET board, MET shall have the right, power and authority to enter into this Agreement and to perform the terms of this Agreement, and each person who executes and delivers this Agreement and all documents to be delivered hereunder is and shall be authorized to do so on behalf of MET. D. Following approval of this Agreement by the MET board, the execution, delivery and performance of this Agreement and the First Closing will not conflict with any provision of law applicable to MET nor result in any breach of any provision of or constitute a default under the agreement or instrument to which MET is a party and which would affect the marketable title or District's use of the MET Property. E. MET is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. 11. Real Estate Taxes and Assessments. There are no property taxes or special assessments payable in respect of the City Property, the District Property or MET Property. Each party is an entity exempt from taxation of real property under Iowa law. 12. Transfer Tax. No real estate transfer tax will be payable in connection with any of the property transfers contemplated by this Agreement, pursuant to Iowa Code § 428A.2(6), (21). 13. Risk of Loss and Insurance. Each party will bear the risk of loss or damage to its own property before the closing at which such property will be transferred to another party under this Agreement. Each party shall insure its respective property in the manner and to the extent it deems fit. 14. Indemnity. To the extent permitted by applicable law, each party hereby agrees to indemnify and hold harmless any other part from and against and any all claims, demands, causes of action, liabilities, losses, damages, costs and expenses, including but not limited to reasonable attorney's fees, arising from or in connection with of the breach of any representation or warranty set forth in Sections 8 to 10 above. 15. Survival of Terms. In order to accomplish the objectives intended by the parties pursuant to this Agreement, the representations, warranties, promises, covenants, and terms hereof shall not merge into the deeds to be delivered at each Closing, but shall survive each Closing. 16. Default. If any party shall default in any of its respective obligations under this Agreement, then the non -defaulting party may delivery written notice to the defaulting party that specifies the nature of the default. If the defaulting party does not cure the default within thirty (30) days, or within such other period to which the parties may mutually agree, then the non - 6 defaulting party shall be entitled to exercise any right or remedy available under this Agreement or applicable law, including but not limited to specific performance, and the prevailing party shall also be entitled to obtain judgment for its costs and reasonable attorneys' fees. 17. Specific Performance. Because a party may be irreparably damaged if the other party fails to perform its obligations under this Agreement, the remedies of injunction and specific performance, in addition to any other remedies allowed by applicable law, shall be available to each party. The reasonable attorneys' fees and costs incurred by the prevailing party shall be borne by the other party. 18. Cooperation. Each party agrees to cooperate in good faith with the other party in connection with the performance of the other party's obligations hereunder or matters otherwise contemplated hereby. 19. Costs and Expenses. Unless specifically provided to the contrary in this Agreement, each party shall bear all cost and expense of any type or nature whatsoever resulting from or arising in connection with any action that is necessary or expedient for such party to perform its duties as provided in this Agreement, and neither party shall have any claim or right of reimbursement or setoff against the other for any such cost or expense. 20. Relationship of Parties. Nothing in this Agreement shall, or shall be deemed or construed to, create or constitute any joint venture, partnership, agency, employment, or any other relationship among any of the parties nor to create any liability for one party with respect to the liabilities or obligations of another party or any other person. 21. Amendment, Modification, and Waiver. No amendment, modification, or waiver of any condition, provision, or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound or by its duly authorized representative, and specifying with particularity the extent and nature of the amendment, modification, or waiver. Any waiver by any party of any default by another party shall not affect or impair any rights arising from any subsequent default. 22. Severability; Reformation. Each provision, section, sentence, clause, phrase, and word of this Agreement is intended to be severable. If any portion of this Agreement shall be deemed invalid or unenforceable, whether in whole or in part, the offending provision or part thereof shall be deemed severed from this Agreement and the remaining provisions of this Agreement shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any portion of this Agreement is invalid or unenforceable as written, but that by limiting such provision or portion thereof it would become valid and enforceable, then such provision or portion thereof shall be deemed to be written, and shall be construed and enforced, as so limited. 23. Captions. All captions, headings, or titles in the paragraphs or sections of this Agreement are inserted only as a matter of convenience and/or reference, and they shall in no 7 way be construed as limiting, extending, or describing either the scope or intent of this Agreement or of any provisions hereof 24. Binding Effect. This Agreement shall be binding upon and shall inure to the benefit of the parties and their respective successors and assigns. 25. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original and all of which, taken together, shall constitute one and the same instrument. 26. Entire Agreement. This Agreement, together with the exhibits hereto, constitutes the entire agreement of the parties and supersedes all prior or contemporaneous negotiations, discussions, understandings, or agreements, whether oral or written, with respect to the subject matter hereof 27. Time of Essence. Time is of the essence of this Agreement. IN WITNESS WHEREOF, the parties have executed this Property Exchange and Development Agreement by their duly authorized representatives as of the date first written above. WATERLOO COMMUNITY CITY OF WATERLOO, IOWA SCHOOL DISTRICT By: By: Michael R. Young, Board President Ernest G. Clark, Mayor METROPOLITAN TRANSIT AUTHORITY By: Title: 8 Attest: Suzy Schares, City Clerk EXHIBIT "A" Legal Description of City Property Primary Parcel Lots 1-10 and alley, Block 18, Hayes Addition, City of Waterloo, Iowa; and That part of W. l46 Street lying Northeasterly of Black Hawk Street. Secondary Parcell That part of Lots 1-5, Block 64, Anthony Baker's Addition, City of Waterloo, Iowa, lying Southwesterly of the Southwesterly toe of the Cedar River levee. Easement Parcel That part of Lots 1-5, Block 65, Anthony Baker's Addition, City of Waterloo, Iowa, lying Southwesterly of the Southwesterly toe of the Cedar River levee, except the Southwesterly 255 feet thereof. Comment [ChrisW 1]: The description here assumes that the City is keeping ownership of the fueling station property in Block 62 at the end of Black Hawk across from former central garage (and current puppy pound). EXHIBIT "B" Legal Description of District Property [to be supplied, consisting of parcel nos. 8813-21-226-010, -012, -013, -024, -025, and the "no records found" parcel] EXHIBIT "C" Legal Description of MET Property [define a Northeasterly portion of the following] The Southwesterly 255 feet of Lots 1-5, Block 65, Anthony Baker's Addition, City of Waterloo, Iowa. Areas Included for Waterloo Community Schools Bus Barn Facility Property Currently owned by Waterloo Community Sch0ol District 6028 Kimball Ave W Orange Road Note Base map de. source is Blaen Hawk County. This map does rot represent a survey. no liability is coed for the accuacy of Me data demeaned herein. either expressed or implied by Black Hack County, the Black Ha. County Assessor, ort.ir employees. The CM of Waterloo makes no wamnty, express or implied, es to Me accuracy of Me Information shown on t. map. and expressly..aims liability for IM ry Mereof. Users should refer to officialits surveys, recorded deeds, etc. muted at Me Bladr Hawk County Assessor's Of.. for wmplate end agate information. STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 2nd day of September, 2014, at 5:30 p.m., in the Harold E. Getty Council Chambers in the City Hall in the City of Waterloo, IA, a public hearing will be held by the Council of the City of Waterloo, Iowa, to enter into a Development Agreement with the Waterloo Community Schools District and authorize the sale and conveyance of City -owned property at a cost of $1.00, located at 1601 Black Hawk Street, for the purpose of construction of a new bus barn and maintenance facility, legally described as follows: All of Block 18 Hayes Addition, City of Waterloo, Black Hawk County, Iowa. Also; Hayes Addition Lots 1 thru 5 in block 10. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 18th day of August, 2014. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing: 1601 Black Hawk Street Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 21st day of August, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $13.60 Subscribed and sworn to before me this q Day of A.D., 20 (14 bdo€fl1L( Received of Notary Public the sum of Dollars. In full for publication of the above notice. o 1,1AL 0001 E MCsV �,qKiNST coPh�iaex�Ft,sT7d,tir�.{3N NO 7c—,-11*" ,_. t 4U1 Y CCM I c tx5R a R Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-765 RESOLUTION AUTHORIZING THE SALE AND CONVEYANCE OF CITY -OWNED PROPERTY, FOR $1.00, PLUS COSTS, LOCATED AT 1601 AND 1624 BLACK HAWK STREET, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND DELIVER DEED FOR SAME. WHEREAS, the City of Waterloo, Iowa is the owner of real property in the City of Waterloo, Iowa, as described below, and WHEREAS, an offer to purchase said certain parcel of real property has been made by the Waterloo Community School District in the sum of $1.00, plus costs, and WHEREAS, a public hearing was held on September 2, 2014, at 5:30 p.m. in the Harold E. Getty Council Chambers, City Hall, Waterloo, Iowa, as provided by law, by the Council of the City of Waterloo, Iowa, on the proposal to sell and convey premises owned by the City of Waterloo, Iowa, to the Waterloo Community School District, and WHEREAS, it is the opinion of this Council that sale and conveyance should be made as proposed. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: 1. The following described real property, as fully described in the published notice in the Waterloo Courier on August 21, 2014, is not presently needed and will not be needed in the foreseeable future for municipal purposes and its ownership is serving no municipal purpose, and 2. That the offer of the Waterloo Community School District to purchase real property for the sum of $1.00, and costs, be and it is hereby accepted in accordance with the Development Agreement for real property described below: All of Block 18 Hayes Addition, City of Waterloo, Black Hawk County, Iowa; Also; Hayes Addition Lots 1 thru 5 in Block 10. 3. That the City of Waterloo, Iowa convey said parcel of real property to the Waterloo Community School District by deed. 4. That the Mayor and City Clerk are hereby authorized to execute and deliver deed to the Waterloo Community School District. 5. That the original of said deed fully executed and acknowledged is hereby approved and confirmed by the Council. 6. That the City Clerk is authorized and directed to deliver said deed of conveyance to the Waterloo Community School District upon receipt in the sum of $1.00, and costs. Resolution No. 2014-765 Page 2 PASSED AND ADOPTED this 2nd days of September, 2014. rnest G. Clar ATTEST: Sch. es, CMC City Cledk , Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-766 RESOLUTION APPROVING DEVELOPMENT AGREEMENT WITH WATERLOO COMMUNITY SCHOOL DISTRICT AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Development Agreement dated September 2, 2014, for the sale and conveyance of City -owned property located at 1601 and 1624 Black Hawk Street, for $1.00 plus costs, for the development of a new bus barn and maintenance facility, by and between the Waterloo Community School District and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 2nd day of September, 2014. ATTEST: Suzy Scha City Cler -e Ernest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-767 RESOLUTION APPROVING REQUEST OF CITY OF WATERLOO TO APPEAL THE CITY CODE REQUIREMENT PROHIBITING VEHICLES FROM PARKING ON CITY - OWNED RIGHT-OF-WAY, LOCATED ALONG 15TH STREET BETWEEN BLACK HAWK STREET AND THE CEDAR RIVER. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: WHEREAS, the City of Waterloo has made written application to the City Council appealing the City Code requirement prohibiting vehicles from parking on City -owned right-of-way, located along 15th Street between Black Hawk Street and the Cedar River, and legally described as follows: City right-of-way located along the Southeast property line of Block 18 of Hayes Addition, City of Waterloo. WHEREAS, it is the sense of the Council of the City of Waterloo, Iowa, that the request of the City of Waterloo appealing City Code requirement prohibiting vehicles from parking on the City -owned right-of-way, located along 15th Street between Black Hawk Street and the Cedar River, be and the same is hereby approved. PASSED AND ADOPTED this 2nd day of September, 2014. ATTEST: uzy Sch.res, CMC �, City Cler 4,474, -C. Oa, Ernest G. Clark, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Resolution No. 2014-767, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 2nd day of September, 2014. Witness my hand and seal of office this September, 2014. SEAL zy Sch. re,CM City Cle k 2nd day of Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 PAT MORRISSEY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director City Council Communication City Council Meeting: August 18, 7,0i4 Prepared: August 13, 2014 Dept. Head Signature: # of Attachments: :4, SUBJECT: Request to set a date of hearing for September 2, 2014 to appeal the City Code requirement prohibiting vehicles from parking on the city -owned right-of-way, located along 15th street between Black Hawk Street and the Cedar River. Submitted by: Noel C. Anderson, Community Planning & Development Director Recommended City Council Action: Set a date of hearing for September 2, 2014 to appeal the City Code requirement prohibiting vehicles from parking on the city -owned right-of-way, located along 15th Street between Black Hawk Street and the Cedar River. Summary Statement: Staff recommends that the appeal to the City Code requirement prohibiting vehicles from parking on the city -owned right-of-way located between the street and property line, located along 15th Street between Black Hawk Street and the Cedar River be approved for the following reasons: 1. The street in question is a dead end street with low traffic conditions. 2. Allowing this parking would appear to encourage infill development of a small size lot that would be difficult to develop due meeting normal parking standards. 3. There are no public utilities located in the area in question. 4. This portion of West 15th Street is a 25' right-of-way, allowing sufficient room for vehicles to park in the area requested, without overhanging the street. At their May 6th meeting, the Planning and Zoning Commission recommended 5-0 with one member abstaining to Approve the request. Expenditure Required: None Source of Funds: N/A Policy Issue: Parking in City -Owned Right -Of -Way. Alternative: Do not allow parking within the right-of-way. Legal Description: See attached CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Background Information: City Ordinance 4602 notes that parking is not permitted in the City right-of-way between the curb and sidewalk or property line. The Code states that businesses wishing to park in the right-of-way must obtain approval from the City Council after recommendation from the Planning and Zoning Commission. Similar requests have been approved by the Planning and Zoning Commission in the past, for instance in June of 2012 at the northwest corner of Jefferson and W 12th Street, where parking was approved in City owned right-of-way due to the street being a low traffic street, no public utilities were located within the area in question and there is sufficient amount of room for vehicles to park in the area requested. The request in 2012 was approved with the condition that approval would not approve the blocking of the sidewalk system in the area. Right-of-way parking would be taking place along the northwest side of 15th St to allow parking for staff of the bus barn. Staff would note that there is a potential negative impact to the traffic conditions in the area. Allowing parking on the city -owned right of way would cause vehicles to back out onto the street causing low visibility and temporary blockage of the street. Staff would note that the portion of 15' street the vehicles would be backing onto is a dead end street and appears to be a low traffic street. A majority of the traffic in the area travels on Black Hawk Street. Staff would note that it appears other surrounding businesses utilize city right-of-way for parking in the area, including the property to the northwest and southeast along Black Hawk Street. Staff would note that allowing parking on city owned right of way would appear to be beneficial to the area to help create infill development. The area consists of smaller lots and new residential development would not be permitted within the "M-1" Manufacturing District. Due to the size of the lots businesses would have a difficult time constructing a new building and also meeting setback and parking requirements. Staff would note that there is approximately 25 feet of right of way between the property line and 15`h street. Site plans show 35 parking stalls along 15' street. The site plan also shows additional parking south of Black Hawk Street on a property the school district is also acquiring but that site does not allow a sufficient amount of parking stalls for the employees of the school district. CC: Noel Anderson, Community Planning 6i Development Director Aric Schroeder, City Planner File Attachment "A" City Right-of-way located along the southeast property line of Block 18 of Hayes Addition, City of Waterloo. Area Along W 15th Street To Allow On -Street Parking W 15th Street Appeal to Allow Parking Within Right -of -Way City of Waterloo STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 2nd day of September, 2014, at 5:30 p.m., in the Harold E. Getty Council Chambers in the City Hall in the City of Waterloo, IA, a public hearing will be held by the Council of the City of Waterloo, Iowa, to appeal the City Code requirement prohibiting vehicles from parking on the city -owned Right-of-way, located along 15th Street between Black Hawk Street and the Cedar River, legally described as follows: City Right-of-way located along the Southeast property line of Block 18 of Hayes Addition, City of Waterloo. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 18th day of August, 2014. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing: 15th Street Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 21st day of August, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $11.72 CCU/41-7Y) -p Signed Subscribed and sworn to before me this --1 Day of A.D., 20 l`f Received of Notary Public the sum of Dollars. In full for publication of the above notice. .tPuts 2'F A„.as9S it./i d.tli"���S3 r..� Citic , Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 PAT MORRISSEY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director City Council Communication City Council Meeting: August 1 2014 Prepared: August 13, 2014 ' Dept. Head Signature: # of Attachments: LR SUBJECT: Request to set a date of hearing for September 2, 2014 to vacate approximately 300' x 20' portion of public alley located within block 18 of Hayes Addition, generally located between W 14th Street and W 15th Street, north of Black Hawk Street. Submitted by: Noel C. Anderson, Community Planning & Development Director Recommended City Council Action: Request to set date of hearing for September 2, 2014 vacate an approximately 300' long public alley located within block 18 of Hayes Addition, generally located between W 14`h Street and W 15`h Street, north of Black Hawk Street. The purpose of the vacate is to allow development of a new bus barn for the Waterloo Community School District. Summary Statement: Transmitted herewith is a request to vacate and convey the public alley located within block 18 of Hayes Addition, generally located between W 14th Street and W 15th Street, north of Black Hawk Street. The alley is currently used along with the public works facilities and the City of Waterloo currently owns all properties adjacent to the alley. The City of Waterloo plans to exchange the property to the Waterloo Community School District, pending various zoning request, for development of a new bus barn for the school district. There are no easements that would need to be retained with the vacation of the alley as there are no utility lines within the alley in question. At their May 6th meeting, the Planning and Zoning Commission recommended 5-0 with one member abstaining to Approve the request. Expenditure Required: None Source of Funds: N/A Policy Issue: Vacate portion of public alley. Alternative: Don't vacate and leave the public alley open. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Exhibit "A" The 20' wide public alley in block 18 of Hayes Addition, City of Waterloo, Black Hawk County, Iowa Legal Description: See attached Background Information: Staff would note that the City of Waterloo owns all of the adjacent land to alley in question, pending various zoning requests the City of Waterloo plans to exchange the alley in question along with surrounding property to the Waterloo Community School District for development of a new bus barn. The proposed site is located adjacent to the City of Waterloo fuel station. Staff believes this location would be beneficial not only to the Waterloo Community School District but also to the City of Waterloo and the Metropolitan Transit Authority. The proposed location will bring similar entities together and improve the area by bringing in new development. The site would have the potential to bring in additional employment to the downtown area in turn assisting with support and development of businesses downtown. The Waterloo Community School's Bus Barn and maintenance facility and the Waterloo Metropolitan Transit Authority transfer station could potentially assist each other with bus parts, repairs, washes etc. The central location of the bus barn could be more economical and more favorable for tax payers through the school budget potentially saving on gas and travel time for buses. The City of Waterloo and the Waterloo Community School District have an agreement to exchange the property in question and the current location of the bus barn on Orange Road by the former Orange School. The Waterloo Community School District and the City of Waterloo have a history of many partnerships in the past and present including working together to provide residential infill of public spaces that were no longer necessary, for example Williston Field and Baltimore Field. They have worked together on many projects to provide land use patterns for future growth throughout the city and wish to continue this partnership. The Waterloo Community School District is also acquiring the property to the south of Black Hawk Street, known as 1624 Black Hawk Street, for additional parking and an office/maintenance building. CC: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner File Note: Base map data source is Black Ha. County. This map does rot represent a survey, no liability is assumed for the accuracy of O. data delineated herein, either expressed or implied by el.. Hark County, Me Bork Hawk County Assssor, or their employees. The City of Waterloo mak. no warranty. extends or implied, as to the acouracy of the Deformation shown on Mis map, and expressly disclaims liability for the •xuracy Mane. Users should Men toeedciel plats, surveys. recorded deeds, etc. located at Bre Black He. County Assessors OR for complete and accurate information. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5233 AN ORDINANCE VACATING AN APPROXIMATE 300' X 20' PORTION OF PUBLIC ALLEY LOCATED WITHIN BLOCK 18 OF HAYES ADDITION, GENERALLY LOCATED BETWEEN WEST 14TH STREET AND WEST 15TH STREET, NORTH OF BLACK HAWK STREET IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, as follows: The 20' wide public alley in Block 18 of Hayes Addition, City of Waterloo, Black Hawk County, Iowa; shall be, and the same is hereby vacated. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: PASSED AND ADOPTED this ATTEST: es Suzy Scha4 , C C City Clerk 2nd September September September September 2, 2, 2, 2, 2014 2014 2014 2014 day of September, 2014. Ernest G. Clark, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5233, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 2nd day of September, 2014. Witness my hand and seal of office this 2nd day of September, 2014. SEAL Suzy Sch. res, CMC City Cle Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5233 AN ORDINANCE VACATING AN APPROXIMATE 300' X 20' PORTION OF PUBLIC ALLEY LOCATED WITHIN BLOCK 18 OF HAYES ADDITION, GENERALLY LOCATED BETWEEN WEST 14TH STREET AND WEST 15TH STREET, NORTH OF BLACK HAWK STREET IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, as follows: The 20' wide public alley in Block 18 of Hayes Addition, City of Waterloo, Black Hawk County, Iowa; shall be, and the same is hereby vacated. INTRODUCED: PASSED 1St CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: PASSED AND ADOPTED this ATTEST: y Sc .res, City Cle k September 2, 2014 September 2, 2014 September 2, 2014 September 2, 2014 2nd day of September, 2014. Ernest G. Clark, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5233, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 2nd day of September, 2014. Witness my hand and seal of office this 2nd day of September, 2014. SEAL Suzy Scares, CMC City Clerk Mayor BUCK CLARK CITY OF WATERLOO, IOWA COMMUNITY 620 Mulberry Street, Carnoo, IA egie Annex • DEVELOPMENT 3 • (319) 291-4429 Fax (319) 291-4431 Council Communication City Council Meeting: August 18 2014 Prepared: August 13, 2014� COUNCIL Dept. Head Signature: >- MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 PATRICK MORRISSEY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCIiMITT At -Large SUBJECT: Resolution setting date of public hearing as September 2, 2014 to sell a new construction home at 1019 Lafayette Street and convey real property for $95,100 through the Neighborhood Stabilization Program. Submitted by: Rudy D. Jones, Community Development Director Recommended City Council Action: Approval. Summary Statement: Transmitted herewith is a request by the City of Waterloo, Community Development Department to set the date of public hearing for the sale and conveyance of property at 1019 Lafayette Street, Waterloo, Iowa 50703 to Yoahna Valencia and Sergio Rangel for the purchase price of $95,100.00. Expenditure Required: None Source of Funds: Neighborhood Stabilization Program Policy Issue: Sale of Land Background Information: The City of Waterloo, Community Development Department has utilized NSP funds to stabilize and redevelop the 900/1000 block of Lafayette Street. EQUAL HOUSING OPPORTUNITY CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer ATTACHMENT: EXHIBIT "A": LEGAL DESCRIPTIONS: A SURVEY OF TRACT 1(1013 LAFAYETTE STREET): THE SOUTHEASTERLY 49.0 FEET OF LOT 7 AND LOT 10, AND THE NORTHWESTERLY 4.00 FEET OF LOT 8 AND LOT 9, ALL IN BLOCK 24, OF THE ORIGINAL PLAT OF WATERLOO EAST OF THE CEDAR RIVER, BLACK HAWK COUNTY, STATE OF IOWA, CONTAINING 6,371.1 SQUARE FEET, OR 0.148 ACRES. QUIT CLAIM BY CITY OF PART OF TRACT 1: THE NORTHWESTERLY 4.00 FEET OF LOT 8 AND LOT 9, ALL IN BLOCK 24, OF THE ORIGINAL PLAT OF WA TERLOO EAST OF THE CEDAR RIVER, BLACK HAWK COUNTY, STATE OF IOWA, CONTAINING 480.8 SQUARE FEET, OR 0.011 ACRES. AND A SURVEY OF TRACT 2 (1019 LAFAYETTE STREET): THE SOUTHEASTERLY 71.0 FEET OF LOT 8 AND LOT 9, OF THE NORTHWESTERLY 75.00 FEET OF SAID LOT 8 AND LOT 9, ALL IN BLOCK 24, OF THE ORIGINAL PLAT OF WATERLOO EAST OF THE CEDAR RIVER, BLACK HAWK COUNTY, STATE OF IOWA, CONTAINING 8,535.1 SQUARE FEET, OR 0.196 ACRES. 13B21-1013-1019-LEGALS-01 SHEET NO. 2 OF 2 (cepta-kaka 4-C`rF-(` t,3a.1-ev lao STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 2nd day of September, 2014, at 5:30 p.m., in the Harold E. Getty Council Chambers in the City Hall in the City of Waterloo, Iowa, a public hearing will be held by the Council of the City of Waterloo, Iowa, for the sale and conveyance of a new construction dwelling on city -owned prop- erty located at 1019 Lafayette Street to Yoahna Valencia and Sergio Rangel for $95,100.00.00, legally described as fol- lows: A Survey of Tract 1 (1013 Lafayette Street): the Southeasterly 49.0 feet of Lot !i 7 and Lot 10, and the Northwesterly 4.00 feet of Lot 8 and Lot 9, all in Block 24, of the Original Plat of Waterloo, East of the Cedar River, Black Hawk County, State of Iowa, containing 6,371.1 square feet, or 0.148 acres. Quit Claim by City of part of Tract 1: The Northwesterly 4.00 feet of Lot 8 and Lot 9, all in Block 24, of the Original Plat of Waterloo, East of the Cedar River, Black Hawk County, State of Iowa, containing 480.8 square feet, or 0.011 acres. And A Survey of Tract 2 (1019 Lafayette Street): The Southeasterly 71.0 feet of Lot 8 and Lot 9, of the Northwesterly 75.00 feet of said Lot 8 and Lot 9, all in Block 24, of the Original Plat of Waterloo, East of the Cedar River, Black Hawk County, State of Iowa, containing 8,535.1 square feet, or 0.196 acres. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 18th day of August, 2014. Suzy Schares City Clerk 1111111 11111 111101111111111 110011 10101101111 Doc ID. 005567580001 Type GEN Recorded: 09/04/2014 at 03:47:36 PM Fee Amt: $7.00 Page 1 of 1 Black Hawk County Iowa JUDITH A MCCARTHY RECORDER F11e2015-00004226 I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing: 1019 Lafayette Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 21st day of August, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $21.57 Signed Subscribed and sworn to before me this 3 Day of 0 I A.D., 20 14 Co)( M1hAi re Notary Public' Received of the sum of Dollars. In full for publication of the above notice. 2.00 x ou) STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 2nd day of September, 2014, at 5:30 p.m., in the Harold E. Getty Council Chambers in the City Hall in the City of Waterloo, Iowa, a public hearing will be held by the Council of the City of Waterloo, Iowa, for the sale and conveyance of a new construction dwelling on city -owned prop- erty located at 1019 Lafayette Street to Yoahna Valencia and Sergio Rangel for $95,100.00.00, legally described as fol- lows: A Survey of Tract 1 (1013 Lafayette Street): the Southeasterly 49.0 feet of Lot 7 and Lot 10, and the Northwesterly 4.00 feet of Lot 8 and Lot 9, all in Block 24, of the Original Plat of Waterloo, East of the Cedar River, Black Hawk County, State of Iowa, containing 6,371.1 square feet, or 0.148 acres. Quit Claim by City of part of Tract 1: The Northwesterly 4.00 feet of Lot 8 and Lot 9, all in Block 24, of the Original Plat of Waterloo, East of the Cedar River, Black Hawk County, State of Iowa, containing 480.8 square feet, or 0.011 acres. And A Survey of Tract 2 (1019 Lafayette Street): The Southeasterly 71.0 feet of Lot 8 and Lot 9, of the Northwesterly 75.00 feet of said Lot 8 and Lot 9, all in Block 24, of the Original Plat of Waterloo, East of the Cedar River, Black Hawk County, State of Iowa, containing 8,535.1 square feet, or 0.196 acres. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 18th day of August, 2014. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing: 1013 Lafayette Street Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 21st day of August, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $21.57 CAA/nub-7) crtakip Signed Subscribed and sworn to before me this q Day of A.D., 20 14 (IOCLIC Ric/Lou-pi' Notary Public Received of the sum of Dollars. In full for publication of the above notice. JOD! E. @ SIR 9 COwaIr.'S { J.70 2^ 6 i Q JOY CCM ['° , .i t° 7s Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-768 RESOLUTION AUTHORIZING THE SALE AND CONVEYANCE OF CITY -OWNED PROPERTY WITH NEW CONSTRUCTION HOME LOCATED AT 1019 LAFAYETTE STREET, FOR $95,100.00, PLUS COSTS, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND DELIVER DEED FOR SAME. WHEREAS, the City of Waterloo, Iowa is the owner of real property in the City of Waterloo, Iowa, as described below, and WHEREAS, an offer to purchase said certain parcel of real property has been made by Yoahna Valencia and Sergio Rangel in the sum of $95,100.00, plus costs, and WHEREAS, a public hearing was held on September 2, 2014, at 5:30 p.m. in the Harold E. Getty Council Chambers in City Hall, Waterloo, Iowa, as provided by law, by the Council of the City of Waterloo, Iowa, on the proposal to sell and convey premises owned by the City of Waterloo, Iowa, to Yoahna Valencia and Sergio Rangel, and WHEREAS, it is the opinion of this Council that sale and conveyance should be made as proposed. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: 1. The following described real property, as fully described in the published notice in the Waterloo Courier on August 21, 2014, is not presently needed and will not be needed in the foreseeable future for municipal purposes and its ownership is serving no municipal purpose, and 2. That the offer of Yoahna Valencia and Sergio Rangel to purchase real property for the sum of $95,100.00, and costs, be and it is hereby accepted for real property described below: A Survey of Tract 1 (1013 Lafayette Street): The Southeasterly 49.0 feet of Lot 7 and Lot 10, and the Northwesterly 4.00 feet of Lot 8 and Lot 9, all in Block 24, of the Original Plat of Waterloo, East of the Cedar River, Black Hawk County, State of Iowa, containing 6,371.1 square feet, or 0.148 acres. Quit Claim by City of part of Tract 1: The Northwesterly 4.00 feet of Lot 8 and Lot 9, all in Block 24, of the Original Plat of Waterloo, East of the Cedar River, Black Hawk County, State of Iowa, containing 480.8 square feet, or 0.011 acres. And A Survey of Tract 2 (1019 Lafayette Street): The Southeasterly 71.0 feet of Lot 8 and Lot 9, of the Northwesterly 75.00 feet of said Lot 8 and Lot 9, all in Block 24, of the Original Plat of Waterloo, East of the Cedar River, Black Hawk County, State of Iowa, containing 8,535.1 square feet, or 0.196 acres. Resolution No. 2014-768 Page 2 3. That the City of Waterloo, Iowa convey said parcel of real property to Yoahna Valencia and Sergio Rangel by deed. 4. That the Mayor and City Clerk are hereby authorized to execute and deliver deed to Yoahna Valencia and Sergio Rangel. 5. That the original of said deed fully executed and acknowledged is hereby approved and confirmed by the Council. 6. That the City Clerk is authorized and directed to deliver said deed of conveyance to Yoahna Valencia and Sergio Rangel upon receipt in the sum of $95,100.00, and costs. PASSED AND ADOPTED this 2nd day of September, 2014. ATTEST: zy Sch City Cle res, CMC k Ernest G. Clark, Mayor Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 PATRICK MORRISSEY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large SIEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 Council Communication City Council Meeting: August 18, 2014 Prepared: August 13, 2014 Dept. Head Signature: ; r' SUBJECT: Resolution setting date of public hearing as September 2, 2014 to sell a new construction home at 919 Lafayette Street and convey real property for $121,000 through the Neighborhood Stabilization Program. Submitted by: Rudy D. Jones, Community Development Director Recommended City Council Action: Approval. Summary Statement: Transmitted herewith is a request by the City of Waterloo, Community Development Department to set the date of public hearing for the sale and conveyance of property at 919 Lafayette Street, Waterloo, Iowa 50703 to Gregory A. Sykes and Jessica Hoffman for the purchase price of $121,000.00. Expenditure Required: None Source of Funds: Neighborhood Stabilization Program Policy Issue: Sale of Land Background Information: The City of Waterloo, Community Development Department has utilized NSP funds to stabilize and redevelop the 900/1000 block of Lafayette Street. EQUAL HOUSING OPPORTUNITY CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer LEGAL DESCRIPTION 919 Lafayette Street, Waterloo, Iowa 50703 Parcel "Q" of Plat of Survey Doc. #2012-10079 of part of Lots 8 and 9, Block 25, in the Original Plat, on the East Side of the Cedar River, in the City of Waterloo, Black Hawk County, Iowa. LEGAL DESCRIPTION 1019 Lafayette Street Pending STATE OF IOWA, } Black Hawk County, SS 919 Lafayette and inadvertently printed as 1019 Lafayette on August 21st, 2014 NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 2nd day of September, 2014, at 5:30 p.m., in the Harold E. Getty Council Chambers in the City Hall in the City of Waterloo, Iowa, a public hearing will be held by the Council of the City of Waterloo, Iowa, for the sale and conveyance of a new construction dwelling on city -owned prop- erty located at 919 Lafayette Street to Gregory A. Sykes and Jessica Hoffman for $121,000.00, legally described as follows: Parcel "Q" of Plat of Survey Doc. #2012-10079 of part of Lots 8 and 9, Block 25, in the Original Plat, on the East Side of the Cedar River, in the City of Waterloo, Black Hawk County, Iowa. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 18th day of August, 2014. Suzy Schares Cdy Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Public hearing: 919 Lafayette Street Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 26th day of August, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $14.07 Ck5ubial. f c Signed Subscribed andsworn to before me this ' l Day of a AA.D., 20 I q grLoc nLi Notary Public Received of the sum of Dollars. In full for publication of the above notice. :001 COMMISSION M`: CC°71i[ Ow* 9ti 0'1111 oT JaJ4ob STATE OF IOWA, } Black Hawk County, SS 919 Lafayette and inadvertently printed as 1019 Lafayette on August 21st, 2014 NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 2nd day of September, 2014, at 5:30 p.m., in the Harold E. Getty Council Chambers in the City Hall in the City of Waterloo, Iowa, a public hearing will be held by the Council of the City of Waterloo, Iowa, for the sale and conveyance of a new construction dwelling on city -owned prop- erty located at 919 Lafayette Street to Gregory A. Sykes and Jessica Hoffman for $121,000.00, legally described as follows: Parcel "Q" of Plat of Survey Doc. #2012-10079 of part of Lots 8 and 9, Block 25, in the Original Plat, on the East Side of the Cedar River, in the City of Waterloo, Black Hawk County, Iowa. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 18th day of August, 2014. Suzy Schares City Clerk IIII II II III IHI 11111111111 111111111111 Doc ID: 005567590001 Type GEN Recorded: 09/04/2014 at 03:47:49 PM Fee Amt: $7.00 Page 1 of 1 Black Hawk County Iowa JUDITH A MCCARTHY RECORDER File2015-00004227 I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing: 919 Lafayette Street Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 26th day of August, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $14.07 Subscribed and sworn to before me this J Day of A.D., 20 I Lt Received of Notary Public the sum of Dollars. In full for publication of the above notice. C©MM!SS ON sNO.71724 i0 L MY COM '9E1; ()ow Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-769 RESOLUTION AUTHORIZING THE SALE AND CONVEYANCE OF CITY -OWNED PROPERTY WITH NEW CONSTRUCTION HOME LOCATED AT 919 LAFAYETTE STREET, FOR $121,000.00, PLUS COSTS, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND DELIVER DEED FOR SAME. WHEREAS, the City of Waterloo, Iowa is the owner of real property in the City of Waterloo, Iowa, as described below, and WHEREAS, an offer to purchase said certain parcel of real property has been made by Gregory A. Sykes and Jessica Hoffman in the sum of $121,000.00, plus costs, and WHEREAS, a public hearing was held on September 2, 2014, at 5:30 p.m. in the Harold E. Getty Council Chambers in City Hall, Waterloo, Iowa, as provided by law, by the Council of the City of Waterloo, Iowa, on the proposal to sell and convey premises owned by the City of Waterloo, Iowa, to Gregory A. Sykes and Jessica Hoffman, and WHEREAS, it is the opinion of this Council that sale and conveyance should be made as proposed. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: 1. The following described real property, as fully described in the published notice in the Waterloo Courier on August 26, 2014, is not presently needed and will not be needed in the foreseeable future for municipal purposes and its ownership is serving no municipal purpose, and 2. That the offer of Gregory A. Sykes and Jessica Hoffman to purchase real property for the sum of $121,000.00, and costs, be and it is hereby accepted for real property described below: Parcel "Q" of Plat of Survey Doc. #2012-10079 of part of Lots 8 and 9, Block 25, in the Original Plat, on the East Side of the Cedar River, in the City of Waterloo, Black Hawk County, Iowa. 3. That the City of Waterloo, Iowa convey said parcel of real property to Gregory A. Sykes and Jessica Hoffman by deed. 4. That the Mayor and City Clerk are hereby authorized to execute and deliver deed to Gregory A. Sykes and Jessica Hoffman. 5. That the original of said deed fully executed and acknowledged is hereby approved and confirmed by the Council. 6. That the City Clerk is authorized and directed to deliver said deed of conveyance to Gregory A. Sykes and Jessica Hoffman upon receipt in the sum of $121,000.00, and costs. Resolution No. 2014-769 Page 2 PASSED AND ADOPTED this 2nd day of September, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Sch res, CMC City Cleik CITY OF WATERLOO Council Communication City Council Meeting: September 2, 2014 Prepared: August 22, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 2 SUBJECT: RECONSTRUCTION AND OVERLAY STREET IMPROVEMENT LISTS LOCAL OPTION SALES TAX FUNDS Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: I am requesting Council approval of the 2015 lists, so that Engineering can complete the necessary survey and start design for next year's projects. Summary Statement I have updated proposed lists for Reconstruction from 2015 through 2019 and Overlay for 2015 through 2019. I used the Pavement Management System information along with staffing requests, Council requests and citizen requests from the past year to help update these lists. I have put together the following information for your approval at this time. 1. A copy of the proposed list for Reconstruction for 2015 for all Wards. 2. A copy of the proposed list for Overlay for 2015 for all Wards. Expenditure Required Source of Funds Local Option Sales Tax Funds Policy Issue N/A Alternative None Background Information: I have also included both the reconstruction and overlay improvement lists for 2015 - 2019. Once we complete our new inventory and rating of all city streets, these lists will be reviewed with the new ratings and changes will be made if appropriate. For now, the same streets as past lists are still included since this information has been public information with the knowledge that the lists were still subject to final City Council approval. The lists are based on some approximate budgeting and assuming that the City will continue to receive more than nine million dollars in Local Option Sales Tax Funds each year. I have budgeted funds for federal or state funds new roads match, railroad grade crossings improvement matches, design and inspection, and seal coating. PROPOSED FY 2015 STREET RECONSTRUCTION PROGRAM CONTRACT NO. 873 STREET Cottage St. Easton Ave. Flower St. Greenbrier Rd. Hummingbird Cir. Hummingbird Cir. Mitchell Ave. Wellington St. FROM TO Linn St. Ohio St. Sheerer Ave. Cherry Hills Dr. Southtown Dr. Mourning Dove Dr. Kimball Ave. Mullan Ave., W. Mobile St. Wisconsin St. Littlefield Rd. Candlewick Rd. Mockingbird Ln. Sarah Dr. Baltimore St. 3rd St., W. STREET PROPOSED FY 2015 ASPHALT OVERLAY PROGRAM CONTRACT NO. 874 FROM TO 8th St., W. Leavitt St. 9th St., W. E. Ridgeway Ave. 11th St., W. Washington St., SB 12th St., W. Commercial St. 17th St., W. Commercial St. Anthony St. Plainview St. Bertch Ave. Vermont St. Burton Ave. Broadway St. City View St. Newell St. Colby Rd. Park Ln., W. Faber Rd. Pleasant Valley Dr. Hummingbird Cr. Mockingbird Ln. Johnathan St. San Marnan Dr., W. Kenilworth Rd. Prospect Blvd. Lafayette St. Fairview St. Linbud Ln. Sager Ave. Mitchell Ave., E., 11th St., W. Mockingbird Ln. Hummingbird Cr. Mourning Dove Dr. Hummingbird Cr. Newell St. 80' W of Peek St. Plainview St. South View Dr. Quincy St. Manson St. Ridgeway Ave., W. 4th St., W. San Marnan Dr., E. Frnt. Hammond Ave. Teton Dr. Hoff Rd. Valley Rd. Pleasant Valley Dr. Westbourne Rd. Mayfair St. Westbourne Rd. Tilbury Rd. Grant Ave. St. Francis Dr. Washington St., NB Black Hawk St. Black Hawk Rd. Spring View St. 7th St., W. Airline Hwy. South View Dr. 150' S of Barryington Rainbow Dr. Mourning Dove Dr. Tower Park Dr. Byrnes Dr. 585' E Alabar Ave. Minnesota St. Hummingbird Cr. Pavement End Ash St. Anthony St. Barclay St., N. Sergeant Rd. 383' W Winghaven Dr. Rainbow Dr. Hackett Rd., S. Castle St. CITY OF WATERLOO FIVE YEAR RECONSTRUCTION PLAN WARD I 2015 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Flower St. Sheerer Ave. Littlefield Rd. 31 798 1.59 $289,000 2016 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Downing Ave. Wren Rd. Hackett Rd., S. 31 2385 20.58 $865,000 Starlight Blvd. Richland Dr. Crossway Dr. 31 464 36.85 $168,000 Western Ave. 3rd St., W. Elmwood St. 31 795 17.53 $288,000 $1,321,000 2017 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Kingbard Blvd. 4th St., W. Fletcher Ave. 46 1509 29.02 $812,000 Progress Ave. University Ave. Acorn Lane 31 & 40 1106 45.8 $440,000 Upland Dr. Westview Ave. Ansborough Ave. 31 285 24.77 $104,000 $1,356,000 2018 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Kingsley Ave. Moir St. Euclid Ave. 25 1004 36.03 $293,000 Moir St. 3rd St., W. Reber Ave. 25 226 54.26 $66,000 Moir St. Campbell Ave. 4th St., W. 25 493 40.60 $144,000 Sager Ave. Westland Ave. Linbud Lane 31 1710 35.60 $619,000 $1,122,000 7/31/14 STREET FROM 3rd St., W. Kimball Ave. 7/31/14 2019 ESTIMATED TO WIDTH LENGTH OCI COST Fletcher Ave. 41 2623 3739 $1,255,000 CITY OF WATERLOO FIVE YEAR RECONSTRUCTION PLAN WARD 2 2015 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Easton Ave. Ohio St. Wisconsin St. 31 669 0.00 $242,000 Hummingbird Cir. Southtown Dr. Mockingbird Ln. 28 854 0.00 $279,000 Hummingbird Cir. Mourning Dove Dr. Sarah Dr. 28 290 0.00 $95,000 $616,000 2016 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Barton Ave. Saratoga Dr. Alpine Dr. 31 636 44.33 $231,000 Easton Ave. 11th St., W. Ohio St. 31 1953 8.56 $707,000 Minnesota St. Mitchell Ave. Locke Ave. 31 1583 11.78 $573,000 $1,511,000 2017 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 9th St., W. St. Francis Dr. San Marnan Frontage 40 2642 5.77 $1,233,000 Lynkalee Dr. Ridgemont Rd. Rachael St. 31 950 30.51 $344,000 $1,577,000 7/31/14 2018 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Cornwall Ave. Ohio St. Wisconsin St. 31 515 47.61 $187,000 Hawthorne Ave. Wisconsin St. Washington St. 31 517 48.78 $187,000 Ohio St. Mitchell Ave. Lorraine Ave. 31 990 7.38 $359,000 $733,000 2019 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Bourland Ave. Ohio St. La Porte Rd. Frontage Rd. 31 1232 1.39 $446,000 7/31/14 CITY OF WATERLOO FIVE YEAR RECONSTRUCTION PLAN WARD 3 2015 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Greenbrier Rd. Cherry Hills Dr. Candlewick Rd. 31 1098 36.26 $398,000 Wellington St. Mullan Ave., W. 3rd St., W. 41 889 28.90 $426,000 $824,000 2016 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 2nd St., W. Cedar St. Commerical St. 31 196 0.00 $71,000 Cedar St. 2nd St., W. Park Ave., W. 31 710 27.50 $257,000 Greenbrier Rd. Wakonda Dr. Cherry Hills Dr. 31 1198 36.88 $434,000 $762,000 2017 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Cutler St. Conger St. Arlington St., W. 25 1839 36.73 $537,000 Wakonda Dr. Cedar Bend St. Candlewick Rd. 31 1979 38.42 $716,000 $1,253,000 7/31/14 STREET FROM Burton Ave. Cherry Hills Dr. Golden Valley Dr. Oakwood Dr. STREET Medina Rd. Oakwood Dr. Woodmayr Dr. STREET Candlewick Rd. 7/31/14 Conger St. Candlewick Rd. Candlewick Rd. Cedar Bend St. FROM Wakonda Dr. Candlewick Rd. Candlewick Rd. 2018 ESTIMATED TO WIDTH LENGTH OCI COST Park Rd. 25 770 23.63 $225,000 Greenbrier Rd. 31 995 54.19 $360,000 Greenbrier Rd. 31 959 54.05 $347,000 Greenbrier Rd. 31 945 50.05 $342,000 $1,274,000 2019 TO WIDTH LENGTH OCI Donald St., W. 31 137 14.85 Greenbrier Rd. 31 1026 60.88 Cedar Bend St. 31 1980 54.53 2020 FROM TO Greenbrier Rd. Wakonda Dr. ESTIMATED COST $50,000 $371,000 $771,000 $1,192,000 ESTIMATED WIDTH LENGTH OCI COST 31 1558 42.22 $564,000 CITY OF WATERLOO SIX YEAR RECONSTRUCTION PLAN WARD 4 2015 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Cottage St. Linn St. Mobile St. 28 2248 15.58 $735,000 2016 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 4th St., E. Franklin St. Walnut St. 41 444 6.21 $213,000 Lafayette St. 6th St., E. 10th St., E. 41, 51 1356 30.78 $687,000 $900,000 2017 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 4th St., E. Walnut St. Dane St. 41 2167 7.14 $1,037,000 Franklin St. Utica St. Mullan Ave. 49 1082 31.69 $619,000 $1,656,000 2018 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Courtland St. Lane St. Vinton St. 31 1071 35.62 $388,000 Mobile St. Douglas St. Sumner St. 25 1940 33.79 $566,000 Vinton St. Lafayette St. Sycamore St. 49 224 43.52 $128,000 $1,082,000 7/31/14 2019 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Franklin St. 1st St., E. 6th St., E. 49 2287 47.87 $1,308,000 2020 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Franklin St. 6th St., E. 11th St., E. 49 2103 41.31 $1,203,000 7/31/14 CITY OF WATERLOO FIVE YEAR RECONSTRUCTION PLAN WARD 5 2015 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Mitchell Ave. Kimball Ave. Baltimore St. 25 1958 0.00 $572,000 2016 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 6th St., W. Mitchell Ave. Eureka St. 25 954 19.74 $279,000 Grant Ave. 9th St., W. Hammond Ave. 25 969 13.52 $283,000 Mitchell Ave. 7th St., W. 9th St., W. 25 666 14.03 $195,000 Montrose Rd. Ridgeway Ave., W. Midlothian Blvd. 31 780 1.21 $283,000 $1,040,000 2017 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 7th St., W. Johnson St. Forest Ave. 25 1395 18.26 $407,000 12th St., W. Commercial St. Black Hawk St. 31 353 17.2 $128,000 Bellaire Rd. Ridgeway Ave., W. Midlothian Blvd. 31 914 0.00 $331,000 Fletcher Ave. 4th St., W. Sunset Rd. 21 321 0.00 $79,000 Wellington St. 6th St., W. 9th St., W. 31 1050 17.87 $380,000 $1,325,000 7/31/14 STREET Baltimore St. Denver St. Wellington St. Woodstock Rd. FROM Easton Ave. Hawthorne Ave. 6th St., W. Ridgeway Ave., W. 2018 ESTIMATED TO WIDTH LENGTH OCI COST Mitchell Ave. 25,31 1315 33.40 $416,000 Forest Ave. 25 298 0.00 $83,000 9th St., W. 31 1050 0.00 $380,000 Midlothian Blvd. 31 1198 14.72 $434,000 $1,313,000 2019 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 6th St., W. Mitchell Ave., E. Byron Ave. 25 1258 25.92 $367,000 7th St., W. Forest Ave. Johnson St. 25 1395 1.00 $407,000 Randolph St. 9th St., W. Grant Ave. 25 563 22.41 $165,000 Sunset Rd. Fletcher Ave. Prospect Blvd. 25, 33 1005 0.00 $346,000 $1,285,000 7/31/14 STREET CITY OF WATERLOO FIVE YEAR OVERLAY PLAN WARD 1 2015 ESTIMATED FROM TO WIDTH LENGTH OCI COST Faber Rd. Pleasant Valley Dr. Rainbow Dr. 31 832 0.00 $92,000 Linbud Ln. Sager Ave. Alabar Ave. 15.5 841 0.00 $61,000 Ridgeway Ave., W. 4th St., W. Sergeant Rd. 53 3062 60.69 $761,000 Teton Dr. Hoff Rd. Winghaven Dr. 31 603 19.53 $87,000 Valley Rd. Pleasant Valley Dr. Rainbow Dr. 31 799 0.00 $88,000 Westbourne Rd. Mayfair St. Hackett Rd., S. 31 597 0.00 $66,000 Westbourne Rd. Tilbury Rd. Castle St. 31 229 0.00 $26,000 $1,181,000 STREET Robin Rd. STREET FROM Scott Ave. TO Wren Rd. 2016 2017 ESTIMATED WIDTH LENGTH OCI COST 28 1273 44.00 $165,000 ESTIMATED FROM TO WIDTH LENGTH OCI COST Joy Dr. Auburn St. Hanna Blvd. 25 308 0.00 $28,000 West Ridge Dr. Inverness Rd. Meadow Lane 31 1291 6.34 $142,000 $170,000 7/31/14 STREET 2018 ESTIMATED FROM TO WIDTH LENGTH OCI COST Hackett Rd., S. Greenhill Rd. Downing Ave. 31 1112 71.77 $160,000 Lobdell Rd. Rainbow Dr. Castle St. 28 703 38.69 $91,000 Norris Ct. Field St. Cul-de-sac 28 334 35.18 $33,000 Wembley Rd. Oak Park Circle Tibury Rd. 31 254 3.25 $28,000 $312,000 STREET 2019 ESTIMATED FROM TO WIDTH LENGTH OCI COST Campbell Ave. Marsh St. Kimball Ave. 31 353 31.5 $51,000 4th St., W., N 1/2 Baltimore St. Kimball Ave. 41 2034 38.13 $195,000 $246,000 7/31/14 STREET 9th St., W., E 1/2 Colby Rd. (E 1/2) Hummingbird Cr. Johnathan St. Mitchell Ave., E., S 1/2 Mockingbird Ln. Mourning Dove Dr. San Marnan Dr., E. Frnt. STREET Sandpiper Ct. STREET CITY OF WATERLOO FIVE YEAR OVERLAY PLAN FROM E. Ridgeway Ave. Park Ln., W. Mockingbird Ln. San Marnan Dr., W. 11th St., W. Hummingbird Cr. Hummingbird Cr. Hammond Ave. FROM Hummingbird Cr. FROM WARD 2 2015 ESTIMATED TO WIDTH LENGTH OCI COST St. Francis Dr. 49.5 2161 42.63 $278,000 150' S of Barryington Dr. 31 807 50.66 $58,000 Mourning Dove Dr. 28 310 3.55 $40,000 Tower Park Dr. 66 500 57.48 $153,000 Minnesota St. 31 1015 35.00 $73,000 Hummingbird Cr. 28 962 37.74 $125,000 Pavement End 28 972 20.56 $126,000 383' W 31 383 49.66 $55,000 $908,000 2016 TO WIDTH LENGTH OCI Cul-de-sac 2017 28 180 58.22 TO WIDTH LENGTH OCI None proposed - Reconstruction uses all available funds 7/31/2014 ESTIMATED COST $30,000 ESTIMATED COST 2018 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Lorraine Ave. Ohio St. Wisconsin St. 31 477 52.33 $53,000 Penneys St. Crossroads Blvd. San Marnan Dr., E. 68 350 37.27 $85,000 Sears St. Crossroads Blvd. San Marnan Dr., E. 68 385 4.81 $94,000 La Porte Rd. Mitchell Ave. Plymouth Ave. 49 2324 0.00 $409,000 Olympic North Olympic Dr. Ridgemont Rd. 31 237 37.97 $26,000 Texas St. San Marnan, E. 723' S 25 723 4.72 $83,000 $750,000 2019 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Randolph St. Mitchell Ave. Bourland St. 25 290 0.00 $26,000 Shopper's Blvd. Tower Park Dr. San Marnan, E. 54 354 32.5 $68,000 $94,000 7/31/2014 CITY OF WATERLOO FIVE YEAR OVERLAY PLAN WARD 3 2015 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Burton Ave. Broadway St. Airline Hwy. 24, 25, 27 6672 11.49 $629,000 Lafayette St. Fairview St. 585' E 24 585 37.43 $52,000 $681,000 2016 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Cedar Bend Walker St. Broadway St. 25 4108 7.00 $362,000 Commercial St. 4th St., W. 6th St., W. 51 842 65.68 $202,000 Jefferson St. 4th St., W. 6th St., W. 50 767 47.57 $180,000 $744,000 2017 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 2nd St., W. Commercial St. Jefferson St. 31 382 23.88 $55,000 Lincoln St. Parker St., W. Hanover St., E. 31 1181 46.00 $170,000 $225,000 7/31/14 STREET Fletcher Ave. Wilbur Ave. 2018 ESTIMATED FROM TO WIDTH LENGTH OCI COST Flood Control Levee Flood Control Levee Janney Ave. Falls Ave. 2019 24 1615 0.00 $143,000 28 & 31 808 24.50 $109,000 $252,000 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Bratnober St. Fairview Ave. Broadway St. 31 610 52.25 $88,000 Columbia St. Dawson St. Kern St. 31 386 48.28 $43,000 $131,000 7/31/14 CITY OF WATERLOO SIX YEAR OVERLAY PLAN WARD 4 2015 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Anthony St. Plainview St. Spring View St. 28 334 14.83 $43,000 City View St. Newell St. South View Dr. 28 2008 15.74 $259,000 Newell St. 80' W of Peek St. Ash St. 40 1429 52.44 $267,000 Plainview St. South View Dr. Anthony St. 28 1687 36.88 $218,000 Quincy St. Manson St. Barclay St., N. 28 448 12.18 $58,000 $845,000 2016 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 11th St., E. Bridge Franklin St. 49, 51 1470 21.64 $315,000 11th St., E. Franklin St. Lane St. 49 200 30.42 $36,000 Bates St. Shilliam Ave. Oneida St. 28 720 0.00 $93,000 Mulberry St. 4th St., E. Park Ave. 56 446 0.00 $118,000 Ruth St. Hallowell Rd. Starr Dr. 31 400 34.55 $44000 $606,000 2017 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 7/31/2014 None proposed - Reconstruction uses all available funds 2018 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Idaho St. Dubuque Rd. Independence Ave. 31, 34 2417 27.92 $270,000 Idaho St. Independence Ave. MLK Jr. Dr. 31 1936 44.22 $213,000 $483,000 2019 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 4th St., E. Sumner St. Quincy St. 41 1439 6.94 $211,000 2020 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Sycamore St. Cul-de-sac Mullan Ave., E. 41 578 0.00 $111,000 Webster St. 4th St., E. Barclay St., N. 31 1294 29.34 $186,000 $297,000 2021 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Oneida St. Halstead St. Ash St. 31 1029 24.68 $148,000 Sherman Ave. Donald St., E. WCF&N 31 2682 28.94 $295,000 $443,000 7/31/2014 STREET 8th St., W. 9th St., W. (W 1/2) 11th St., W. 12th St., W. 17th St., W. Bertch Ave. Colby Rd. (W 1/2) Kenilworth Rd. Mitchell Ave., E. (N 1/2) STREET Bertch Ave. Derbyshire Rd. Lillian Lane Grant Ave. Pauline PI. 7/31/14 FROM Leavitt St. E. Ridgeway Ave. Washington St., SB Commercial St. Commercial St. Vermont St. Park Ln., W. Prospect Blvd. 11 St., W. FROM Vermont St. Mitchell Ave., W. Russell Rd. 5th St., W. Russell Rd. CITY OF WATERLOO FIVE YEAR OVERLAY PLAN WARD 5 2015 TO WIDTH Grant Ave. 31 St. Francis Dr. 49.5 Washington St., NB 78 Black Hawk St. 31 Black Hawk Rd. 31 7th St., W. 31 150' S of Barryington 31 Byrnes Dr. 25 Minnesota St. 31 TO 7th St., W. Prospect Blvd. Russell Rd. 4th St., W. Russell Rd. 2016 2017 WIDTH LENGTH OCI 372 24.86 1208 47.04 311 65.8 353 25.00 393 41.07 1775 15.45 807 50.66 312 0.00 1015 35.00 LENGTH OCI 31 1775 15.44 25 593 0.00 31 1380 0.00 31 375 19.72 25 1178 0.00 ESTIMATED COST $41,000 $108,000 $113,000 $51,000 $57,000 $255,000 $58,000 $28,000 $73,000 $784,000 ESTIMATED COST $255,000 $53,000 $152,000 $460,000 ESTIMATED $54,000 $104,000 $158,000 STREET 10th St., W. Byron Ave. Forest Ave. South St. 2018 ESTIMATED FROM TO WIDTH LENGTH OCI COST Commercial St. Jefferson St. 31 342 28.30 $49,000 Baltimore St. Western Ave. 31 328 31.14 $47,000 Randolph St. Hammond Ave. 28 412 22.84 $54,000 5th St., W. 6th St., W. 31 382 22.50 $55,000 $205,000 2019 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 4th St., W. (S 1/2) Baltimore St. Kimball Ave. 41 2034 38.13 $195,000 7/31/14 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-770 RESOLUTION APPROVING STREET RECONSTRUCTION AND ASPHALT OVERLAY IMPROVEMENT LISTS FOR 2015. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the attached Street Reconstruction and Asphalt Overlay Program Lists for 2015, be and the same are hereby approved. PASSED AND ADOPTED this 2nd day of September, 2014. est G. Clark, Mayor ATTEST: Suzy Scha es, MC City Cler PROPOSED FY 2015 STREET RECONSTRUCTION PROGRAM CONTRACT NO. 873 STREET Cottage St. Easton Ave. Flower St. Greenbrier Rd. Hummingbird Cir. Hummingbird Cir. Mitchell Ave. Wellington St. FROM TO Linn St. Ohio St. Sheerer Ave. Cherry Hills Dr. Southtown Dr. Mourning Dove Dr. Kimball Ave. Mullan Ave., W. Mobile St. Wisconsin St. Littlefield Rd. Candlewick Rd. Mockingbird Ln. Sarah Dr. Baltimore St. 3rd St., W. PROPOSED FY 2015 ASPHALT OVERLAY PROGRAM CONTRACT NO. 874 STREET 8th St., W. 9th St., W. 11th St., W. 12th St., W. 17th St., W. Anthony St. Bertch Ave. Burton Ave. City View St. Colby Rd. Faber Rd. Hummingbird Cr. Johnathan St. Kenilworth Rd. Lafayette St. Linbud Ln. Mitchell Ave., E., Mockingbird Ln. Mourning Dove Dr. Newell St. Plainview St. Quincy St. Ridgeway Ave., W. San Marnan Dr., E. Frnt. Teton Dr. Valley Rd. Westbourne Rd. Westbourne Rd. FROM TO Leavitt St. E. Ridgeway Ave. Washington St., SB Commercial St. Commercial St. Plainview St. Vermont St. Broadway St. Newell St. Park Ln., W. Pleasant Valley Dr. Mockingbird Ln. San Marnan Dr., W. Prospect Blvd. Fairview St. Sager Ave. 11th St., W. Hummingbird Cr. Hummingbird Cr. 80' W of Peek St. South View Dr. Manson St. 4th St., W. Hammond Ave. Hoff Rd. Pleasant Valley Dr. Mayfair St. Tilbury Rd. Grant Ave. St. Francis Dr. Washington St., NB Black Hawk St. Black Hawk Rd. Spring View St. 7th St., W. Airline Hwy. South View Dr. 150' S of Barryington Rainbow Dr. Mourning Dove Dr. Tower Park Dr. Byrnes Dr. 585' E Alabar Ave. Minnesota St. Hummingbird Cr. Pavement End Ash St. Anthony St. Barclay St., N. Sergeant Rd. 383' W Winghaven Dr. Rainbow Dr. Hackett Rd., S. Castle St. 7/31/14 CITY OF WATERLOO FIVE YEAR RECONSTRUCTION PLAN WARD I 2015 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Flower St•. Sheerer Ave. Littlefield Rd. 31 798 1.59 • $289,000 2016 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Downing Ave. Wren Rd. Hackett Rd., S. 31 2385 20.58 $865,000 Starlight Blvd. Richland Dr. Crossway Dr. 31 464 36.85 $168,000 Western Ave. 3rd St., W. Elmwood St. 31 795 17.53 $288,000 $1,321,000 2017 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Kingbard Blvd. 4th St., W. Fletcher Ave. 46 1509 29.02 $812,000 Progress Ave. University Ave. Acorn Lane 31 & 40 1106 45.8 $440,000 Upland Dr. Westview Ave. Ansborough Ave. 31 285 24.77 $104,000 $1,356,000 2018 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Kingsley Ave. Moir St. Euclid Ave. 25 1004 36.03 $293,000 Moir St. 3rd St., W. Reber Ave. 25 226 54.26 $66,000 Moir St. Campbell Ave. 4th St., W. 25 493 40.60 $144,000 Sager Ave. Westland Ave. Linbud Lane 31 1710 35.60 $619,000 $1,122,000 2019 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 3rd St., W. Kimball Ave. Fletcher Ave. 41 2623 3739 $1,255,000 7/31/14 CITY OF WATERLOO FIVE YEAR RECONSTRUCTION PLAN WARD 2 2015 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Easton Ave. Ohio St. Wisconsin St. 31 669 0.00 $242,000 Hummingbird Cir. Southtown Dr. Mockingbird Ln. 28 854 0.00 $279,000 Hummingbird Cir. Mourning Dove Dr. Sarah Dr. 28 290 0.00 $95,000 $616,000 2016 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Barton Ave. Saratoga Dr. Alpine Dr. 31 636 44.33 $231,000 Easton Ave. 11th St., W. Ohio St. 31 1953 8.56 $707,000 Minnesota St. Mitchell Ave. Locke Ave. 31 1583 11.78 $573,000 $1,511,000 2017 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 9th St., W. St. Francis Dr. San Marnan Frontage 40 2642 5.77 $1,233,000 Lynkalee Dr. Ridgemont Rd. Rachael St. 31 950 30.51 $344,000 $1,577,000 7/31/14 2018 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Cornwall Ave. Ohio St. Wisconsin St. 31 515 47.61 $187,000 Hawthorne Ave. Wisconsin St. Washington St. 31 517 48.78 $187,000 Ohio St. Mitchell Ave. Lorraine Ave. 31 990 7.38 $359,000 $733,000 2019 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Bourland Ave. Ohio St. La Porte Rd. Frontage Rd. 31 1232 1.39 $446,000 7/31/14 CITY OF WATERLOO FIVE YEAR RECONSTRUCTION PLAN WARD 3 2015 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Greenbrier Rd. Cherry Hills Dr. Candlewick Rd. 31 1098 36.26 $398,000 Wellington St. Mullan Ave., W. 3rd St., W. 41 889 28.90 $426,000 $824,000 2016 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 2nd St., \N. Cedar St. Commerical St. 31 196 0.00 $71,000 Cedar St. 2nd St., W. Park Ave., W. 31 710 27.50 $257,000 Greenbrier Rd. Wakonda Dr. Cherry Hills Dr. 31 1198 36.88 $434,000 $762,000 2017 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Cutler St. Conger St. Arlington St., W. 25 1839 36.73 $537,000 Wakonda Dr. Cedar Bend St. Candlewick Rd. 31 1979 38.42 $716,000 $1,253,000 7/31/14 STREET Burton Ave. Cherry Hills Dr. Golden Valley Dr. Oakwood Dr. STREET Medina Rd. Oakwood Dr. Woodmayr Dr. STREET Candlewick Rd. 7/31/14 2018 ESTIMATED FROM TO WIDTH LENGTH OCI COST Conger St. Park Rd. 25 770 23.63 $225,000 Candlewick Rd. Greenbrier Rd. 31 995 54.19 $360,000 Candlewick Rd. Greenbrier Rd. 31 959 54.05 $347,000 Cedar Bend St. Greenbrier Rd. 31 945 50.05 $342,000 $1,274,000 FROM Wakonda Dr. Candlewick Rd. Candlewick Rd. 2019 ESTIMATED TO WIDTH LENGTH OCI COST Donald St., W. 31 137 14.85 $50,000 Greenbrier Rd. 31 1026 60.88 $371,000 Cedar Bend St. 31 1980 54.53 $771,000 $1,192,000 2020 ESTIMATED FROM TO WIDTH LENGTH OCI COST Greenbrier Rd. Wakonda Dr. 31 1558 42.22 $564,000 7/31/14 CITY OF WATERLOO SIX YEAR RECONSTRUCTION PLAN WARD 4 2015 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Cottage St. Linn St. Mobile St. 28 2248 15.58 $735,000 2016 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 4th St., E. Franklin St. Walnut St. 41 444 6.21 $213,000 Lafayette St. 6th St., E. 10th St., E. 41, 51 1356 30.78 $687,000 $900,000 2017 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 4th St., E. Walnut St. Dane St. 41 2167 7.14 $1,037,000 Franklin St. Utica St. Mullan Ave. 49 1082 31.69 $619,000 $1,656,000 2018 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Courtland St. Lane St. Vinton St. 31 1071 35.62 $388,000 Mobile St. Douglas St. Sumner St. 25 1940 33.79 $566,000 Vinton St. Lafayette St. Sycamore St. 49 224 43.52 $128,000 $1,082,000 2019 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Franklin St. 1st St., E. 6th St., E. 49 2287 47.87 $1,308,000 2020 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Franklin St. 6th St., E. 11th St., E. 49 2103 41.31 $1,203,000 7/31/14 STREET Mitchell Ave. CITY OF WATERLOO FIVE YEAR RECONSTRUCTION PLAN WARD 5 2015 ESTIMATED FROM TO WIDTH LENGTH OCI COST Kimball Ave. Baltimore St. 25 1958 0.00 $572,000 2016 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 6th St., W. Mitchell Ave. Eureka St. 25 954 19.74 $279,000 Grant Ave. 9th St., W. Hammond Ave. 25 969 13.52 $283,000 Mitchell Ave. 7th St., W. 9th St., W. 25 666 14.03 $195,000 Montrose Rd. Ridgeway Ave., W. Midlothian Blvd. 31 780 1.21 $283,000 $1,040,000 2017 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 7th St., W. Johnson St. Forest Ave. 25 1395 18.26 $407,000 12th St., W. Commercial St. Black Hawk St. 31 353 17.2 $128,000 Bellaire Rd. Ridgeway Ave., W. Midlothian Blvd. 31 914 0.00 $331,000 Fletcher Ave. 4th St., W. Sunset Rd. 21 321 0.00 $79,000 Wellington St. 6th St., W. 9th St., W. 31 1050 17.87 $380,000 $1,325,000 7/31/14 2018 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Baltimore St. Easton Ave. Mitchell Ave. 25,31 1315 33.40 $416,000 Denver St. Hawthorne Ave. Forest Ave. 25 298 0.00 $83,000 Wellington St. 6th St., W. 9th St., W. 31 1050 0.00 $380,000 Woodstock Rd. Ridgeway Ave., W. Midlothian Blvd. 31 1198 14.72 $434,000 $1,313,000 2019 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 6th St., W. Mitchell Ave., E. Byron Ave. 25 1258 25.92 $367,000 7th St., W. Forest Ave. Johnson St. 25 1395 1.00 $407,000 Randolph St. 9th St., W. Grant Ave. 25 563 22.41 $165,000 Sunset Rd. Fletcher Ave. Prospect Blvd. 25, 33 1005 0.00 $346,000 $1,285,000 7/31/14 STREET CITY OF WATERLOO FIVE YEAR OVERLAY PLAN WARD 1 2015 ESTIMATED FROM TO WIDTH LENGTH OCI COST Faber Rd. Pleasant Valley Dr. Rainbow Dr. 31 832 0.00 $92,000 Linbud Ln. Sager Ave. Alabar Ave. 15.5 841 0.00 $61,000 Ridgeway Ave., W. 4th St., W. Sergeant Rd. 53 3062 60.69 $761,000 Teton Dr. Hoff Rd. Winghaven Dr. 31 603 19.53 $87,000 Valley Rd. Pleasant Valley Dr. Rainbow Dr. 31 799 0.00 $88,000 Westbourne Rd. Mayfair St. Hackett Rd., S. 31 597 0.00 $66,000 Westbourne Rd. Tilbury Rd. Castle St. 31 229 0.00 $26,000 $1,181,000 STREET Robin Rd. STREET 2016 ESTIMATED FROM TO WIDTH LENGTH OCI COST Scott Ave. Wren Rd. 28 1273 44.00 $165,000 2017 ESTIMATED FROM TO WIDTH LENGTH OCI COST Joy Dr. Auburn St. Hanna Blvd. 25 308 0.00 $28,000 West Ridge Dr. Inverness Rd. Meadow Lane 31 1291 6.34 $142,000 $170,000 7/31/14 STREET 2018 ESTIMATED FROM TO WIDTH LENGTH OCI COST Hackett Rd., S. Greenhill Rd. Downing Ave. 31 1112 71.77 $160,000 Lobdell Rd. Rainbow Dr. Castle St. 28 703 38.69 $91,000 Norris Ct. Field St. Cul-de-sac 28 334 35.18 $33,000 Wembley Rd. Oak Park Circle Tibury Rd. 31 254 3.25 $28,000 $312,000 STREET 2019 ESTIMATED FROM TO WIDTH LENGTH OCI COST Campbell Ave. Marsh St. Kimball Ave. 31 353 31.5 $51,000 4th St., W., N 1/2 Baltimore St. Kimball Ave. 41 2034 38.13 $195,000 $246,000 7/31/14 STREET 9th St., W., E 1/2 Colby Rd. (E 1/2) Hummingbird Cr. Johnathan St. Mitchell Ave., E., S 1/2 Mockingbird Ln. Mourning Dove Dr. San Marnan Dr., E. Frnt. STREET Sandpiper Ct. STREET CITY OF WATERLOO FIVE YEAR OVERLAY PLAN FROM E. Ridgeway Ave. Park Ln., W. Mockingbird Ln. San Marnan Dr., W. 11th St., W. Hummingbird Cr. Hummingbird Cr. Hammond Ave. FROM Hummingbird Cr. FROM WARD 2 2015 TO WIDTH LENGTH OCI St. Francis Dr. 49.5 2161 42.63 150' S of Barryington Dr. 31 807 50.66 Mourning Dove Dr. 28 310 3.55 Tower Park Dr. 66 500 57.48 Minnesota St. 31 1015 35.00 Hummingbird Cr. 28 962 37.74 Pavement End 28 972 20.56 383' W 31 383 49.66 2016 TO Cul-de-sac 2017 WIDTH LENGTH OCI 28 180 58.22 TO WIDTH LENGTH OCI None proposed - Reconstruction uses all available funds 7/31/2014 ESTIMATED COST $278,000 $58,000 $40,000 $153,000 $73,000 $125,000 $126,000 $55,000 $908,000 ESTIMATED COST $30,000 ESTIMATED COST 2018 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Lorraine Ave. Ohio St. Wisconsin St. 31 477 52.33 $53,000 Penneys St. Crossroads Blvd. San Marnan Dr., E. 68 350 37.27 $85,000 Sears St. Crossroads Blvd. San Marnan Dr., E. 68 385 4.81 $94,000 La Porte Rd. Mitchell Ave. Plymouth Ave. 49 2324 0.00 $409,000 Olympic North Olympic Dr. Ridgemont Rd. 31 237 37.97 $26,000 Texas St. San Marnan, E. 723' S 25 723 4.72 $83,000 $750,000 2019 ESTIMATED STREET FROM TO WIDTH LENGTH OCi COST Randolph St. Mitchell Ave. Bourland St. 25 290 0.00 $26,000 Shopper's Blvd. Tower Park Dr. San Marnan, E. 54 354 32.5 $68,000 $94,000 7/31/2014 CITY OF WATERLOO FIVE YEAR OVERLAY PLAN WARD 3 2015 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Burton Ave. Broadway St. Airline Hwy. 24, 25, 27 6672 11.49 $629,000 Lafayette St. Fairview St. 585' E 24 585 37.43 $52,000 $681,000 2016 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Cedar Bend Walker St. Broadway St. 25 4108 7.00 $362,000 Commercial St. 4th St., W. 6th St., W. 51 842 65.68 $202,000 Jefferson St. 4th St., W. 6th St., W. 50 767 47.57 $180,000 $744,000 2017 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 2nd St., W. Commercial St. Jefferson St. 31 382 23.88 $55,000 Lincoln St. Parker St., W. Hanover St., E. 31 1181 46.00 $170,000 $225,000 7/31/14 STREET Fletcher Ave. Wilbur Ave. 2018 ESTIMATED FROM TO WIDTH LENGTH OCI COST Flood Control Levee Flood Control Levee Janney Ave. Falls Ave. 2019 24 1615 0.00 $143,000 28 & 31 808 24.50 $109,000 $252,000 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Bratnober St. Fairview Ave. Broadway St. 31 610 52.25 $88,000 Columbia St. Dawson St. Kern St. 31 386 48.28 $43,000 $131,000 7/31/14 CITY OF WATERLOO SIX YEAR OVERLAY PLAN WARD 4 2015 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Anthony St. Plainview St. Spring View St. 28 334 14.83 $43,000 City View St. Newell St. South View Dr. 28 2008 15.74 $259,000 Newell St. 80' W of Peek St. Ash St. 40 1429 52.44 $267,000 Plainview St. South View Dr. Anthony St. 28 1687 36.88 $218,000 Quincy St. Manson St. Barclay St., N. 28 448 12.18 $58,000 $845,000 2016 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 11th St., E. Bridge Franklin St. 49, 51 1470 21.64 $315,000 11th St., E. Franklin St. Lane St. 49 200 30.42 $36,000 Bates St. Shilliam Ave. Oneida St. 28 720 0.00 $93,000 Mulberry St. 4th St., E. Park Ave. 56 446 0.00 $118,000 Ruth St. Hallowell Rd. Starr Dr. 31 400 34.55 $44,000 $606,000 2017 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST None proposed - Reconstruction uses all available funds 7/31/2014 STREET Idaho St. Idaho St. FROM Dubuque Rd. Independence Ave. 2018 ESTIMATED TO WIDTH LENGTH OCI COST Independence Ave. 31, 34 2417 27.92 $270,000 MLK Jr. Dr. 31 1936 44.22 $213,000 $483,000 2019 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST 4th St., E. Sumner St. Quincy St. 41 1439 6.94 $211,000 2020 STREET FROM TO ESTIMATED WIDTH LENGTH OCI COST Sycamore St. Cul-de-sac Mullan Ave., E. 41 578 0.00 $111,000 Webster St. 4th St., E. Barclay St., N. 31 1294 29.34 $186,000 $297,000 2021 ESTIMATED STREET FROM TO WIDTH LENGTH OCI COST Oneida St. Halstead St. Ash St. 31 1029 24.68 $148,000 Sherman Ave. Donald St., E. WCF&N 31 2682 28.94 $295,000 $443,000 7/31/2014 STREET 8th St., W. 9th St., W. (W 1/2) 11th St., W. 12th St., W. 17th St., W. Bertch Ave. Colby Rd. (W 1/2) Kenilworth Rd. Mitchell Ave., E. (N 1/2) STREET Bertch Ave. Derbyshire Rd. Lillian Lane Grant Ave. Pauline PI. 7/31/14 FROM Leavitt St. E. Ridgeway Ave. Washington St., SB Commercial St. Commercial St. Vermont St. Park Ln., W. Prospect Blvd. 11 St., W. FROM Vermont St. Mitchell Ave., W. Russell Rd. 5th St., W. Russell Rd. CITY OF WATERLOO FIVE YEAR OVERLAY PLAN WARD 5 2015 TO Grant Ave. St. Francis Dr. Washington St., NB Black Hawk St. Black Hawk Rd. 7th St., W. 150' S of Barryington Byrnes Dr. Minnesota St. TO 7th St., W. Prospect Blvd. Russell Rd. 4th St., W. Russell Rd. 2016 2017 WIDTH 31 49.5 78 31 31 31 31 25 31 WIDTH LENGTH OCI 372 24.86 1208 47.04 311 65.8 353 25.00 393 41.07 1775 15.45 807 50.66 312 0.00 1015 35.00 LENGTH OCI 31 1775 15.44 25 593 0.00 31 1380 0.00 31 375 19.72 25 1178 0.00 ESTIMATED COST $41,000 $108,000 $113,000 $51,000 $57,000 $255,000 $58,000 $28,000 $73,000 $784,000 ESTIMATED COST $255,000 $53,000 $152,000 $460,000 ESTIMATED $54,000 $104,000 $158,000 STREET FROM 10th St., W. Byron Ave. Forest Ave. South St. Commercial St. Baltimore St. Randolph St. 5th St., W. 2018 TO WIDTH ESTIMATED LENGTH OCI COST Jefferson St. 31 342 28.30 $49,000 Western Ave. 31 328 31.14 $47,000 Hammond Ave. 28 412 22.84 $54,000 6th St., W. 31 382 22.50 $55,000 $205,000 2019 STREET FROM TO ESTIMATED WIDTH LENGTH OCI COST 4th St., W. (S 1/2) Baltimore St. Kimball Ave. 41 2034 38.13 $195,000 7/31/14 Council Communication City Council Meeting: September 2, 2014 Prepared: August 21, 2014 Dept. Head Signature: Number of Attachments: SUBJECT: Mini -Grant Approval Submitted by: Aaron Buzza Recommended City Council Action: Approve CVB Board recommendations for funding of hotel -motel tax mini -grant for Toastmaster International, District 19 Fall Conference (November 13-14, 2014) in the amount of $1,900. Summary Statement: The application was reviewed and scored by the CVB Board. The score and the percentage of the total possible score that represents was used to determine the recommended funding. Expenditure Required: $1,900 Source of Funds: Hotel -motel tax grant funding Policy Issue: None Alternative: Do not fund Background Information: None GRANT REVIEW — Mini Grant Organization: Toastmaster International, District 19; District 19 Fall Conference Project(s) Overview: Toastmaster International requires each of their districts to host two conferences each year for the purposes of transacting business and hosting speech contests. District 19 includes all of Iowa (except Council Bluffs) and portions of Eastern Illinois and Western Nebraska. The two clubs here in Waterloo will be hosting the District 19 Fall Conference in November (14-15) at the Five Sullivan Brothers Convention Center. The event includes transacting of regular district business, humorous speech and speech evaluation contests, communication workshops, keynote address, awards banquet, costume contests and social gatherings. There are 1253 dues -paying members in District 19, and there has been an average of just more than 100 members and 50 guests in attendance. The local planners hope the accessibility of Waterloo and the size of the venue will allow them to grow the attendance to well above average. Summary of Use of Funds: Funds will assist in promotion of the event, venue rental and costs associated with bringing the keynote speakers to Waterloo. All three are fundable, and the promotion and speaker costs are specifically geared at bringing more people to the event. The request of $2500 is 23% of the total project cost. The income they project in their budget does not yet include the grant funds. All three of the listed income sources are still pending. They've budgeted based on history of previous events, but the total income will likely not be known until the event begins, as attendees may walk in the day of the event. The grant helps them tremendously, as it gives them a known/solid income source that can be used to promote the event and secure speakers. Summary & How Application Relates to Goals: Goal 1: Drive overnight stays in Waterloo At a very good time of year where we want/need room night generating events, the convention will bring more than 100 guests to town. The planners expect to generate at least 100 room nights, with the goal of even more attendees/room nights. Goal 2: Support & reward active partners who serve/drive visitors to Waterloo This event will bring 90% of its attendees from outside of Black Hawk County. While the District is required to host two conventions, the individual clubs have to actively pursue the hosting opportunity. The local clubs are very interested in tapping into the potential that exists in the 1150 members who don't typically attend. Goal 3: Support organizations and activities that have a positive impact on Waterloo Not only are the attendees to this convention mostly from outside of the community, they are visiting at a time of year that tends to be a little slower for conventions (because of weather concerns). There is also not a planned meal for the attendees on Friday night, so those guests will be exploring downtown Waterloo and dining in restaurants. Goal 4: Provide seed money for new ideas/projects While not a new event, it has been quite a few years since Waterloo has hosted a District 19 convention. Goal 5: Provide assistance in marketing outside Black Hawk County The promotion and marketing of the convention is throughout District 19, which includes most of Iowa, Western Nebraska and Eastern Illinois. Marketing occurs through electronic/web sources, flyers, press releases and brochures. There are more than 1250 potential guests and the local planners are very interested in targeting the 1100+ members who don't typically attend the convention. Waterloo Hotel -Motel Tax Year -Round (Mini) Grant Application Entire application MUST be typed and every question must be answered fully Total Request: $2500.00 Total Project Cost $10,924.00 Contact Information Name of organization: Toastmaster International, District 19 Check payable to (if different than above) "District 19 Toastmasters" FEIN Number: 95-1300076 (Toastmasters International) Name & Date of project/event: District 19 Fall Conference, November 14-15 2014 Contact person : James N. Brown, Jr. Address : 210 Magnolia Dr City: Cedar Falls State: Iowa Zip: 50613 Phone number: 319-292-507 (w), 309-721-7186 (M) Email: james_n_brown@hotmail.com Organization web address: http://www.districtl9.me/ 1. Organizational/Background Information a. What is the mission of your organization? Toastmasters International Mission We empower individuals to become more effective communicators and leaders. District Mission We build new clubs and support all clubs in achieving excellence. Club Mission We provide a supportive and positive learning experience in which members are empowered to develop communication and leadership skills, resulting in greater self-confidence and personal growth. District 19 includes the State of Iowa, excluding the Council Bluffs area. Moline and East Moline, Illinois and Sioux City, Nebraska are also part of District 19. b. How does your organization benefit the community? By grooming leaders and promoting communication skills. These enhanced skills are distributed throughout the community via our member's employers and civic organizations. c. How long has your organization been in existence? Toastmasters International was founded in October of 1924 and has had an active club in Waterloo Iowa since January 1938. d. How many staff members and/or volunteers are involved with the organization? District 19 has 1253 dues paying members. Average conference attendance is 104. e. Is a member of the Waterloo City Council on your Board of Directors? If yes, please list. No. f. How does your organization market outside of Black Hawk County? Toastmasters has approximately 1250 members in the state of Iowa (As of July 14, 2014) each will be aware of this event and invited to attend. The District maintains a web -page as well as Facebook & Twitter accounts. Many clubs in the District maintain a web presence as well. Each club has access to global organization's Trademarked public -relations and branding materials including press releases, flyers, and a variety of brochures. g. Has your organization/business received hotel -motel tax grants previously? If so, please provide a list of projects. No. h. Have hotel -motel tax grants been received for this project previously? If so, please provide a copy of the completed project evaluation form(s) that were turned in for reimbursement. No. i. Please attach Proof of Liability Insurance, Board/Management information, IRS Documentation. NOTE: THIS WAS ATTACHED BOTH TO THE EMAIL AND TO THE HARD COPY THAT WAS DROPPED OFF AT THE OFFICE. IF YOU WOULD LIKE TO REVIEW, PLEASE LET ME KNOW(AARON) 2. In what manner have you effectively supported or participated with the Waterloo CVB in the last 12 months? Examples include tradeshows, co-op marketing, event bids, etc. In November 2013 a delegation from Waterloo Toastmaster Club #101 travelled to Des Moines to petition the Fall 2013 Business Meeting to host the Fall 2014 Conference in Waterloo. In January 2014 the committee reviewed two bids and selected the Sullivan Center over the Cedar Falls Hilton Garden Inn. "Save the Date" postcards include photos of Waterloo landmarks. 3. Project/Event Information a. Please describe the project and specify the goals for the project. We will host the Fall 2014 Conference for District 19 (Iowa). This conference includes, by definition the Humorous Speech and Speech Evaluation contests, and a District Business Meeting. Associated events include (but are not limited to), Communication Workshops, Keynote Address, Awards Banquet, Costume Contest and Social gatherings. The events will be held at the Five Sullivan Brothers Convention Center, with the guests staying at the downtown Ramada. b. Please describe the mechanism for measuring the success of the project goals. 100+ members in attendance, 50 or more guests in attendance, announced winners for D19 Humorous Speech and Speech Evaluation Contests, Minutes reflecting a voting quorum at the Fall Business Meeting. c. For profit entities only: Please describe how this project is different from your normal business and how this ties into your normal business. How is this project tourism -related? N/A d. For capital projects only: Please describe how this ties into your organization's mission, and how the project is tourism -related. How will this project allow you to draw additional people to Waterloo? N/A 4. Is this a new project or idea? If yes, please explain how this proposal explores a new idea, new direction, is innovative or is a new project? No, this is not a new idea. By rule each Toastmasters District is required to have two conferences per year to transact business and host speech contests. District 19 rotates these conferences to various cities in Iowa. The last few events have been in Davenport, Des Moines, Dubuque, Fort Dodge and Cedar Rapids. Waterloo is the home of Iowa's first and oldest Toastmasters Club, and we brought the conference here to celebrate that fact. 5. How does this event bring people to Waterloo from outside Black Hawk County? Only 2 of District 19's 96 clubs are based in Waterloo. Each of the 96 clubs in the District (State) is expected to send their delegate to the business meeting and each of the 5 divisions in the state will send their speech contest winners. Other members attend for the educational sessions and social events that are part of the conference. The bulk of the conference attendees will be from outside the Waterloo area. 6. What are expectations for attendance? a. How many people do you expect from outside of Black Hawk County? 90+ b. Please describe the specific mechanism for tracking attendance. Online registrations will be managed via Eventbrite, Mail and Walk-ins will be managed via Excel spreadsheet. 7. What are your expectations for hotel room use in Waterloo? Our event will be hosted by the Five Sullivan Brothers Event Center, we have negotiated a rate with the Ramada and expect to book 40-45 rooms over the weekend. Most attendees will stay two nights. 8. Please describe your marketing efforts. a. What specific marketing will you be doing outside of Black Hawk County? We will have an International Director visiting, so press releases will go out in Iowa City, Dubuque, Cedar Rapids, Des Moines, The Quad Cities and Waterloo. Each of the 96 clubs in the district will be required to send voting delegates. All club Presidents will receive e-mail reminders. A post -card will be mailed to each member in the District. Registration flyers were delivered to 103 attendees at the Spring Conference in Dubuque on May 17th, another 40 at two Quad Cities area events on Junel4th and 30 more at a Cedar Rapids Officer Training Event on July 12. The District 19 web site and Facebook pages will announce the event as well. 9. How does this project have a positive and lasting impact on Waterloo? Toastmasters promotes self- improvement via communication skills. The two Waterloo clubs plan to use the event to energize and promote their clubs. This will in turn lead to more Waterloo residents gaining the benefits of improved verbal communication and leadership skills. We are also inviting a number of local employers and organizations to attend the various education workshops to be held as part of the event. 10. Please fill out the attached budget information (attached Excel file), and provide the following budget snapshot. a. Total Income: $11,100 b. Total Expense: $10,924 c. Net Profit (Loss) for the event: $176 d. Please describe how the requested grant money fits into the overall project. How will the funds be used, and does this grant have a profound impact on your ability to host this event? The Conference is budgeted for a slight loss to modest profit depending on raffle sales and sponsorship. Grant funds will offset venue rental and travel costs for guest speakers. This will allow us to promote the conference more aggressively throughout the state. We have a relatively large venue for our event and hope our location will be able to attract members and guests who would not normally attend. We will thus provide additional hotel room sales and stimulate spending in downtown Waterloo (Friday dinner is not provided in the registration cost). e. How will profit (if applicable) be used by the project/organization/business? Any profit will be earmarked for the promotion of struggling clubs in the state. For example, Toastmasters International has a great deal of printed materials (brochures, manuals, etc). These items can be purchased out of conference proceeds/District Funds to help spread word of local Toastmasters clubs. Other uses include booth rentals at public festivals such as My Waterloo Days and Sturgis Falls, County Fairs and like events to help promote the clubs in their local markets. Additional Information Are there additional details that should be known by the CVB Board of Directors or Waterloo City Council? Bringing this event to Watelroo has been a labor of love. The 2 Waterloo clubs, along with our sister club in Waverly have been struggling to maintain members for several years now. The District has shown faith in us, by embracing Waterloo as one of Iowa's population centers rather than overlooking the small clubs here. This event could have easily gone back to Cedar Rapids, Davenport or Des Moines where the clubs are numerous and have many more members. We hope you'll acknowledge the positive nature of our organization and embrace this conference with financial support. We worked to bring this conference here last year in support of Club 101,s 75th Anniversary, but simply could not get the right people together to organize it. Instead we're here celebrating the Toastmasters International's 90th Anniversary and we hope you'll help us do it. Acknowledgment and Signature I have reviewed this Application for Grant Funds from the City of Waterloo and Waterloo Convention and Visitors Bureau. To the best of my knowledge, the information contained in this application and its attachments is accurate and complete. The Hotel -Motel Tax Grant funds are reimbursement funds for project funding already spent, and are to be used for the express purpose as stated in the Grant Application. I, the undersigned, know full and well that if this program/project does not transpire, recommendation by the Waterloo Convention and Visitors Bureau Board of Directors for funding will be withdrawn. My organization will be responsible for refunding any portion of grant funds already received or for covering the costs for portions of the project that are non -fundable or not stated herein. Signature of Applicant Date NOTE: I have a signed copy in my office (Aaron) Income: List all income expected for the project. Round dollar figures to the nearest dollars. Please note if income from grants/sponsors has been secured or if funds are still pending. Income Source Income/In-Kind (please note ifcash or in- Entry Fees/Admissions/Registrations --- 10000 Registration reiiumg/3ecurea Pending In -Kind Match Advertising 5774 0 5774 Sponsorships 800 Local Business Pending Grants (please specify) 900 Pending Bartenders / Laboor 500 500 Travel Costs (Speakers) 500 500 Decorations 800 Hotel Rooms (speakers) 400450 Merchandise Sales 0 Ticket Sales 300 Bakset Raffle Pending Donations 0 Other (please specify) 0 Total Income 11100 Expenses: Provide an itemized list of all expenses, including both fundable and non -fundable items Note which fundable expenses will be met by the Hotel -Motel Tax Grant. Cash and in-kind match funds must be 50% of the total project cost or greater. Expenses should include items like the following: Travel expenses, bid/guarantee fees, registration costs, facility rental, equipment rental, design costs, capital expenses (please specify each), safety and security costs, medical services, salaries, professional services (legal, accounting, etc.), prizes (cash and other), marketing and advertising, insurance, honoariums, speaker's fees, hotel rooms, food & beverage, postage, phone, utilities, printing, other (please specify). Please note that this list includes examples that are both fundable and non fundable. Refer to the list on pages 2 & 3 for the complete list of fundable and non fundable. Expense Description Expense Total Venue 1000 •••-• --••• 's=yuca. 1000 Cash March In -Kind Match Meals 5774 0 5774 Advertising / Promotion 1000 1000 Printing / Programs 900 900 Bartenders / Laboor 500 500 Travel Costs (Speakers) 500 500 Decorations 800 Hotel Rooms (speakers) 400450 00v 0052 1Z601 SIe o Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-771 RESOLUTION APPROVING WATERLOO CONVENTION AND VISITORS BUREAU BOARD RECOMMENDATIONS FOR HOTEL/MOTEL TAX MINI -GRANT FUNDING FOR TOASTMASTER INTERNATIONAL, DISTRICT 19 FALL CONFERENCE. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the recommendations from the Waterloo Convention and Visitors Bureau Board for hotel/motel tax mini -grant funding for Toastmaster International, District 19 Fall Conference in the amount of $1,900.00, be and the same is hereby approved. PASSED AND ADOPTED this 2nd day of September, 2014. ATTEST: S zy Sch City Cle res, k CMC 2,-)" Ernest G. Clark, Mayor CITY OF WATERLOO 7 IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: September 2, 2014 Prepared: August 27, 2014 Dept. Head Signature: Noel Anderson # of Attachments: 2 SUBJECT: Set date of hearing for Exchange Agreement and Assignment of Real Estate Contract between the City of Waterloo and L and H Farms, Ltd for the acquisition of property in Black Hawk County for exchange of property in the San Marnan TIF District in the amount of $131,949 for 2.75 acres of land in September of 2014, and authorize Mayor and City Clerk to sign and fully execute all documents. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Set the date of hearing for September 15, 2014 for approval of the Exchange Agreement and Assignment of Real Estate Contract, authorizing the acquisition and sale (exchange) of land in the total amount of $131,949 plus up to $10,000 in closing costs. Summary Statement: This would be the fifth acquisition of land under the original master agreement for the long-term (8 years) purchase of land in the San Marnan area. The City would be acquiring another 2.75 acres of land in this area, southeast of the Highway 20 and Ansborough Avenue interchange for future development. The City price of land being acquired is approximately $47,981 per acre for the development land in the City limits. It should be noted other farmland outside of the city limits has been selling for as high as $14,500 per acre, whereas the basis for the exchange agreement (3.21 ratio) and amount specified above is $14,150 per acre. This acquisition is paid out of the TIF District revenue itself, not out of general city funds. The TIF District and its funds are designed and required to be spent within the TIF District itself for improvements, this will be a large step in the continued planning, development, and marketing of this area. The City will earn rent money after acquisition, beginning at $190 per acre. Expenditure Required: $131,949 in September 2014, plus up to $10,000 in closing costs. Source of Funds: TIF cash CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Policy Issue: Economic Development within the City of Waterloo. Alternative: NA Background Information: The City of Waterloo has been working for a number of years on the development of a South Waterloo Business Park concept. The continued development of this area of the City will work to provide for a major business and light industrial park setting along the Highway 20 corridor. Based on feedback from major companies, business location consultants, and the Waterloo Industrial Development Association, this growth along the Highway 20 corridor is key to drawing large companies, projects, and jobs to the City of Waterloo. This latest acquisition will now have the City owning approximately 74.44 acres, with an approximate 55 acres to be acquired under the agreement. The City continues to show this area for large development prospects. This current acquisition will further allow for areas of land needed for infrastructure improvements for full service of the area to be acquired immediately. The Waterloo City Council has previously zoned land in this area and expanded the San Marnan TIF District to include this land, down to the recently completed Shaulis Road extension, for business development of the area. The approval of these agreements would work as the next steps in this long-term process of development of this entire Highway 20 corridor area. 3 EXCHANGE AGREEMENT THIS EXCHANGE AGREEMENT is entered into this day of 2014, by and between the City of Waterloo, a municipal corporation ("City"), and L & H Farms, Ltd., an Iowa general partnership ("LHF"). WHEREAS, City has offered to purchase approximately 9.325 acres more or less of Black Hawk County agricultural land described on the attached Exhibit "A" (hereinafter "Farm Land") for the sum of $131,949.00 on or before Tuesday, September 30, 2014, if LHF will agree to accept a conveyance of the Farm Land in exchange for 2.75 acres of development land located at the intersection of U.S. Highway 20 and Ansborough Avenue; and WHEREAS, LHF is the owner of 2.75 acres of real property located at the southeast corner of the intersection of U.S. Highway 20 and Ansborough Avenue described on the attached Exhibit "B" and depicted on the aerial photograph on attached Exhibit "C" (hereinafter "Development Land"); and WHEREAS, LHF is willing to convey the Development Land to City in exchange for the Farm Land so as to qualify the transaction for the non -recognition of gain under Internal Revenue Code Sec. 1031 (such exchange being hereafter referred to as the "Exchange"). NOW, THEREFORE, in consideration of the mutual covenants herein contained and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: Section 1. Construction and Interpretation. This Agreement shall be carried out, governed by, and construed in accordance with the laws of Iowa and, to the extent necessary or appropriate, to obtain like -kind exchange treatment under Internal Revenue Code §1031. The parties agree to execute any additional documents required to allow this transaction to so qualify. LHF agrees to bear any expenses associated with document preparation necessary to qualify the Exchange for like -kind exchange treatment. Section 2. Contingencies. 2.1 City's obligations herein are subject to and conditioned upon the following: A. The City Council for the City of Waterloo, Iowa, adopting a resolution authorizing City to take assignment of the contract to purchase the Farm Land pursuant to the agreed-upon terms and conditions of the assignment set forth in Section 3 below, and further authorizing City to purchase the Farm Land for the sum of $131,949.00 pursuant to the terms and conditions of said contract; 3 B. The City Council for the City of Waterloo adopting a resolution authorizing City to convey the Farm Land to LHF in exchange for the Development Land by directing the sellers of the Farm Land to convey it directly to LHF in accordance with the terms of that certain Option Exchange Agreement between City and LHF dated March 8, 2010; C. City completing its purchase of the Farm Land prior to closing on this exchange with LHF. 2.2 LHF's obligations herein shall be subject to and conditioned upon City completing its purchase of the Farm Land. Section 3. Terms of Assignment. City will be taking assignment of an existing contract to purchase the Farm Land. A copy of said contract, as amended, is attached to this Agreement as Exhibit "D." A copy of the Assignment is attached as Exhibit "E." Section 4. Conveyance of Property. 4.1 City agrees to require the current owners of the Farm Land to convey said real property directly to LHF by warranty deed as consideration for LHF's conveyance of the Development Land to City by warranty deed; 4.2 City agrees to accept the conveyance of the Development Land in accordance with the terms and conditions of this Exchange Agreement. 4.3 In recognition of LHF's role in identifying and pre -approving the Farm Land for acquisition by City for purposes of this Agreement, LHF agrees to accept the conveyance of the Farm Land "as is," subject to all conditions, easements, restrictions and other characteristics, and hereby acknowledges that City has not made and will not make any representation or warranty with respect to the Farm Land, whether as to merchantability of said land, its fitness for any particular purpose, or otherwise. 4.4 The parties agree that both the Farm Land and the Development Land shall be deemed to have a value of $131,949.00 for purposes of this transaction. 4.5 No cash consideration will be exchanged between the parties. Section 5. Form of Conveyance 5.1 City shall cause the current owner of the Farm Land to convey said real property directly to LHF by Warranty Deed. LHF shall convey the Development Land to City by Warranty Deed. Title shall be merchantable title in accordance with the Iowa Title Standards. 5.2 All liens or clouds on title shall be removed prior the Exchange. 2 5.3 If title cannot be made merchantable within a reasonable period of time, this Exchange Agreement shall become null and void. Section 6. Closing. The closing on the Exchange contemplated herein shall occur contemporaneously with the closing on City's purchase of the Farm Land. It is expected that the closing will occur on or before Tuesday, September 30, 2014. Section 7. Property Taxes. 7.1 LHF acknowledges that City will receive a credit against the $131,949.00 purchase price for the Farm Land in an amount equal to the annual real estate taxes on the Farm Land prorated through the closing date, and that as a result of such credit, the seller of the Farm Land will expect City and its successors to pay the installments of property taxes due on and after March 31, 2015. LHF agrees to assume responsibility for making the general property tax payments for the Farm Land due March 31, 2015, and all subsequent installments. 7.2 LHF will pay the property taxes on the Development Land that are due September 30, 2014 and all prior installments. LHF will also pay a prorated share of the installment of general real estate taxes due on September 30, 2015. City shall be responsible for real estate taxes attributable to the Development Land due September 30, 2015, and all subsequent installments of general real estate taxes attributable to the Development Land, if any. Section 8. Survey. If the parties determine that a survey of the Development Land, or any part thereof, is required, then City shall reimburse LHF for the cost of procuring a plat of survey for the Development Land, The plat of survey must be completed and filed of record in the office of the Black Hawk County Recorder prior to the completion of the Exchange contemplated herein. Section 9. Abstracting. 9.1 The current owner of the Farm Land will provide City with an updated abstract of title for the Farm Land prior to City having to complete its purchase of the Farm Land. Upon receipt of the abstract of title, City shall deliver it to legal counsel for LHF. Legal counsel for LHF shall examine the title report and confirm that the current owner of the Farm Land possesses marketable title to the real estate as required by this Exchange Agreement. 9.2 LHF will provide City with an updated title report for the parcel of real estate that includes the Development Land. City acknowledges that the title report will include other real estate. City shall bear the expense of paying the abstract company to prepare a 3 3 separate title report for the Development Land. City may defer the preparation of this title report until such time as it is prepared to sell all or a portion of the Development Land. Section 10. Other Closing Costs. Each of the parties agrees to pay any closing costs not specifically addressed herein in the manner customarily paid by buyers and sellers as part of real estate transactions in the State of Iowa. Section 11. Option to Rent. City agrees that as long as City remains the titleholder to all or a portion of the Development Land, Lanehaven Farms, Inc., shall be entitled to rent any and all undeveloped portions of the Development Land on a year-to-year basis on the condition that Lanehaven Farms, Inc., enter into a written lease agreement with City requiring, among other things, that Lanehaven Farms, Inc., provide the same indemnification customarily required of tenants in a cash basis farm lease and that Lanehaven Farms, Inc., procure customary liability insurance identifying City as an additional insured. Annual rent for the first six (6) years shall be $190.00 per acre. Thereafter, annual rent shall be mutually agreed upon by the parties or in the absence of such. agreement, it shall be set at the then prevailing fair rental value as determined by a mutually agreeable farm management company such as Hertz Farm Management. Rent shall be payable in December of each calendar year. Section 12. Notices. All notices, requests, demands, directions and other communications required or permitted to be given pursuant to this Agreement shall be valid if in writing and if delivered personally, or sent by certified or registered mail, return receipt requested, postage prepaid and addressed as follows: To City: To LHF: Section 13. Amendments. The City of Waterloo, a municipal corporation Attention: Ernest G. Clark, Mayor Attention: Suzy Schares, City Clerk 315 Mulberry Street Waterloo, Iowa 50703 L & H Farms, Ltd., an Iowa general partnership Lanehaven Farms, Inc., Partner Attention: Curtis Hollis, President 7052 Hammond Avenue Waterloo, Iowa 50701. This Agreement may not be modified except in a written instrument signed by the parties. 4 Section 14. Enforceability. This Agreement shall bind and inure to the benefit of the parties hereto and their respective successors, executors, personal representatives and assigns. No party to this Agreement may assign their/its rights or interests hereunder without the prior written consent of each of the other parties. Section 15. Counterparts. This Agreement may be executed simultaneously in two or more counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same document. Section 16. Limitation of Rights. With the exception of the rights herein expressly conferred, nothing expressed in this Agreement is intended or shall be construed to give to any person or entity, other than the parties hereto, any legal or equitable right, remedy or claim under or in respect to this Agreement or any covenants, agreements, conditions and provisions herein contained, this Agreement and all of the covenants, agreements, conditions and provisions hereof being intended to be and being for the sole and exclusive benefit of the parties hereto. Section 17. Severability. If any provision of this Agreement shall be held or deemed to be or shall, in fact, be inoperative or unenforceable as applied in any particular case in any jurisdiction or jurisdictions or in all jurisdictions, or in all cases because it conflicts with any other provision or provisions hereof or any constitution or statute or rule of public policy, or for any other reason, such circumstances shall not have the effect of rendering the provision in question inoperative or unenforceable in any other case or circumstance, or of rendering any other provision or provisions herein contained invalid, inoperative, or unenforceable to any extent whatever. Section 18. Intent. It is the intent of the parties that this Exchange Agreement shall permit each party to complete a like -kind exchange pursuant to Internal Revenue Code Sec. 1031 and it is intended to comply with the requirements of the regulations thereunder, including, but not limited to, Reg. 1.1030(k)-1. To the extent that any provisions herein conflict with the requirements of the safe harbor provisions contained therein, the requirements and the conditions of the statute and the regulations shall control. 5 IN WITNESS WHEREOF, City and LHF have each caused this Agreement to be executed, sealed and delivered as of the day and year first above written. THE CITY OF WATERLOO, A MUNICIPAL CORPORATION By: Ernest G. Clark, Mayor By: Suzy Schares, City Clerk L & H FARMS, LTD. By: LANEHAVEN FARMS, INC., Partner By: Curtis G. Hollis, President STATE OF IOWA ) ) ss. COUNTY OF BLACK HAWK ) This instrument was acknowledged before me on the day of 2014, by Ernest G. Clark as Mayor and Suzy Schares as City Clerk of the City of Waterloo, Iowa, an Iowa municipal corporation. Notary Public in and for Black Hawk County, Iowa 6 STATE OF IOWA ) s COUNTY OF BLACK HAWK ) S. 3 This instrument was acknowledged before me on the day of 2014, by Curtis G. Hollis as President of Lanehaven Farms, Inc., an Iowa corporation, General Partner of L & H Farms, Ltd., an Iowa general partnership. Notary Public in and for Black Hawk County, Iowa 7 3 EXHIBIT "A" The North VI of the Southwest Quarter of the Southeast Quarter (N 1/4 SW 1/4 SE 1/4) of Section 10, Township 87 North, Range 14 West of the 5th P.M. in Black Hawk County, Iowa, except the highway and adjoining public right of way (9.325 tillable acres, more or less). 8 3 EXHIBIT 13" Development Land Brown Parcel The South 46.8 feet of the North 545.55 feet of the North Half of the Southwest Quarter (N Y2 SW 1/4) in Section No. 9, Township No. 88 North, Range No. 13 West of the Fifth Principal Meridian, Black Hawk County, Iowa, EXCEPT that part thereof conveyed to the City of Waterloo in a deed filed March 14, 2012 as Doc. No. 2012-16922 in the Office of the Black Hawk County Recorder. Subject to easements, restrictions, covenants, ordinances and limited access provisions of record and not of record. 9 EXHIBIT "C" 10 EXHIBIT "D" Sieglaff Contract #3 11 EXHIBIT "E" ASSIGNMENT OF REAL ESTATE CONTRACT 12 A. Settlement Statement (HUD -1) OMB Approval No. 2502-0265 B. Type of Loan 1.CJ FHA 2.❑ RHS 3.0 Cony. Unins 4.0 VA 5.111 Cony. Ins 6. File Number: 7. Loan Number: 8. Mortgage Insurance Case Number: C. Note: This form is furnished to give you a statement of actual settlement costs. Amounts paid to and by the settlement agent are shown. Items marked "(p.o.c.)" were paid outside the closing; they are shown here for informational purposes and are not included in the totals. D. Name & Address of Borrower: City of Waterloo 715 Mulberry Street. Waterloo, IA 50703 E. Name & Address of Seller: Betty A. Sieglaff 1326 Maxhelen Blvd. Unit 5A Waterloo, IA 50701 F. Name & Address of Lender: G. Property Location: 1'7 1/4 SW 1/4 SE 1/4 10-87-14 9.325 acres H. Settlement Agent: Mark S. Rolinger 415 Clay Street Cedar Falls, IA 50613 TIN: Phone: (31.9) 277-6830 Lot: Block: Place of Settlement: 415 Clay Street Cedar. Falls, IA 50613 I. Settlement Date: 9/30/2014 Funding Date: 9/30/2014 J. Summary of Borrower's Transaction K. Summary of Seller's Transaction 100. Gross Amount Due From Borrower 400. Gross Amount Due To Seller 101. Contract sales price 131, 949.00 401. Contract sales price 131, 949.00 102. Personal property 402. Personal property 103. Settlement charges to borrower (line 1400) 17.00 403. 104. 404. 105. 405. Adjustments for items paid by seller in advance Adjustments for items paid by seller in advance 106. City/town taxes: 406. City/town taxes: to to 107. County taxes: 407. County taxes: to to 108. Assessments: 408. Assessments: to to 109. 409. 110. 410. 111. 411. 112. 412. 120. Gross Amount Due From Borrower 131, 966.00 420. Gross Amount Due To Seller 131, 999.00 200. Amounts Paid By Or In Behalf Of Borrower 500. Reductions In Amount Due To Seller 201. Deposit or earnest money 501. Excess deposit (see instructions) 202. Principal amount of new loan(s) 502. Settlement charges to seller (line 1400) 400.40 203. Existing loan(s) taken subject to 503. Existing loan(s) taken subject to 204. 504. Payoff of first mortgage loan 205. 505. Payoff of second mortgage loan 206. 506. 207. 507. 208. 508. 209. 509. Adjustments for items unpaid by seller Adjustments for items unpaid by seller 210. City/town taxes: 510. City/town taxes: to to 211. County taxes: 7/1/2019-3/1/2019 511. County taxes: 7/1/2014-3/1/2014 to P. 0. C. to P. 0. C. 212. Assessments: 512. Assessments: to to 213. 513. 214. 514. 215. 515. 216. 516. 217. 517. 218. 518. 219. 519. 220. Total Paid By/For Borrower 520. Total Reduction Amount Due Seller 400.40 300. Cash At Settlement From/To Borrower 600. Cash At Settlement To/From Seller 301. Gross Amount due from borrower (line 120) 131, 966.00 601. Gross amount due to seller (line 420) 131, 949.00 302. Less amounts paid by/for borrower (line 220) 602. Less reductions in amount due seller (line 520) 400 .40 303. Cash © From ❑ To Borrower 131, 966.00 603. Cash ® To ❑ From Seller 1.31, 598.60 The Public Reporting Burden for this collection of information is es imeted at 35 minutes pe response for collecting, reviewing, and reporting the data. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB control number. No confidentiality is assured; this disclosure is mandatory. This is designed to provide the parties to a RESPA covered transaction with information during the settlement process. © 2009-2011 Easy Soft. Previous editions are obsolete. Page 1 of 3 HUD -1 L. Settlement Charges File Number: Loan Number: 700. Total Real Estate Broker Fees Paid From Borrower's Funds at Settlement Paid From Sellers Funds at Settlement Division of Commission (line 700) as follows: 701. $ to 702. $ to 703. Commission paid at settlement 704. 800. Items Payable In Connection With Loan 801. Our origination charge S (from GFE #1) 802. Your credit or charge (points) for the specific interest rate chosen $ (from GFE #2) 803. Your adjusted origination charges (from GEE A) 804. Appraisal fee to (from GFE #3) 805. Credit report to (from GFE #3) 806. Tax service to (from GFE #3) 807. Flood certification (from GFE #3) 808. 809. 810. 811. 900. Items Required By Lender To Be Paid In Advance 901. Daily interest charges from 9/30/2014 to 10/1/2014 @ $ /day (from GFE #10) 902. Mortgage insurance premium for 0 months to (from GFE #3) 903. Homeowner's insurance for 0 years to (from GFE #11) 904. 905. 1000. Reserves Deposited With Lender 1001. Initial deposit for your escrow account (from GFE #9) 1002. Homeowner's insurance months @ per mo $ 1003. Mortgage insurance months @ per mo $ 1004. Property taxes months @ per mo $ 1005. months @ per mo $ 1006. months @ per mo $ 1007. Aggregate Adjustment $0 .00 1100. Title Charges 1101. Title services and lender's title insurance (from GFE #4) 1102. Settlement or closing fee 1103. Owner's title insurance (from GFE #5) 1104. Lender's title insurance 1105. Lender's title policy limit $ 1106. Owner's title policy limit $ 1107. Agent's portion of the total insurance premium $ 1108. Underwriter's portion of the total insurance premium $ 1109. 1110. 1111. 1200. Government Recording and Transfer Charges 1201. Government recording charges (from GFE #7) 17.00 1202. Deed $17.00 Mortgage $ Release S 1203. Transfer taxes (from GFE #8) 1204. City/Countytax/stamps: Deed $210.40 Mortgage $ 210.40 1205. State tax/stamps: Deed $ Mortgage $ 1206. $ . 1207. $ 1300. Additional Settlement Charges 1301. Required services that you can shop for (from GFE #6) 1302. 1303. 1304. Lien Report to Black Hawk County Abstract 190.00 1305. Document Preparation to to Redfern Law Firm P.O.C. 1306. Closinq Fee to Redfern Law Firm P.O.C. 1307. 1308. 1400. Total Settlement Charges (enter on lines 103, Section J and 502, Section K) 17.00 400.40 I have carefully reviewed the HUD -1 Settlement Statement and to the best of my knowledge and belief, it is a true and accurate statement of all receipts and disbursements made on my account or by me in this transaction. I further certify that I have received a copy of the HUD -1 Settlement Statement. City of Waterloo Buyer/Borrower Betty A. Sieglaff Seller Buyer/Borrower Seller This Settlement Statement which I've prepared is a true and accurate account of this transaction. I've caused or will cause the funds to be disbursed in accordance with this statement. 9/30/2014 Mark S. Rolinger Settlement Agent Date WARNING: It is a crime to knowingly make false statements to the United States on this or any other similar form. Penalties upon conviction can include a fine or imprisonment. © 2009-2011 Easy Soft. Previous editions are obsolete. Page 2 of 3 HUD -1 Comparison of Good Faith Estimate (GFE) and HUD -1 Charges Charges That Cannot Increase HUD -1 Line Number Our origination charge #801 Your credit or charge (points) for the specific rate chosen #802 Your adjusted origination charges #803 Transfer taxes #1203 es That in Total Cannot Increase More Than 10% Government recording charges 1201 Good Faith Estimate HUD -1 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total Increase between GFE and HUD -1 Charges' Charges That Can Change Initial deposit for your escrow accoun #1001 Daily interest charges #901 Homeowner's insurance #903 Loan Terms Good Faith Estimate 0.00 0.00 17.00 17.00 Good Faith Estimate HUD -1 0.00 0.00 0.00 0.0d- 0.00 0.00 Your initial loan amount is $ Your loan term is Years Your initial interest rate is % Your initial monthly amount owed for principal, interest, and any mortgage insurance is $ includes ❑ Principal ❑ Interest ❑ Mortgage Insurance Can your interest rate rise? Ixl No. ❑ Yes, it can rise to a maximum of %. The first change will be on and can change again every after . Every change date, your interest rate can increase or decrease by %. Over the life of the loan, your interest rate is guaranteed to never be lower than % or higher than %. Even if you make payments on time, can your loan balance rise? 0 No. ❑ Yes, it can rise to a maximum of $ . Even if you make payments on time, can your monthly amount owed for principal, interest, and mortgage insurance rise? 0 No. ❑ Yes, the first increase can be on and the monthly amount owed can rise to $ . The maximum it can ever rise to is $ . Does your loan have a prepayment penalty? 0 No. 0 Yes, your maximum prepayment penalty is $ . Does your loan have a balloon payment? 0 No. ❑ Yes, you have a balloon payment of $ due in years on . Total monthly amount owed including escrow account payments 0 You do not have a monthly escrow payment for items, such as property taxes and homeowner's insurance. You must pay these items directly yourself. ❑ You have an additional monthly escrow payment of $ that results in a total initial monthly amount owed of $ . This includes principal, interest, any mortgage insurance and any items checked below: ❑ Property taxes ❑ Homeowner's insurance ❑ Flood insurance ❑ 0 ❑ Note: If you have any questions about the Settlement Charges and Loan Terms listed on this form, please contact your lender, 2009-2011 Easy Soft. Previous editions are obsolete. Page 3 of 3 HUD -1 WARRANTY DEED THE IOWA STATE BAR ASSOCIATION Official Form #101 Recorder's Cover Sheet Preparer Information: (Name, address and phone number) Mark S. Rolinger, 415 Clay Street, Cedar Falls, IA 50613, Phone: (319) 277-6830 Taxpayer Information: (Name and complete address) City of Waterloo, Community Planning & Development, 715 Mulberry Street, Waterloo, Iowa 50703 Return Document To: (Name and complete address) Mark S. Rolinger, 415 Clay Street, Cedar Falls, IA 50613, Phone: (319) 277-6830 Grantors: Grantees: L & H Farms, Ltd. City of Waterloo Legal description: See Page 2 Document or instrument number of previously recorded documents: O The Iowa State Bar Association 2005 10WADOCSO THE IOWA STATE BAR ASSOCIATION Official MarkS.Ro{�g� mn�s���� F n������nn��» YOUR LAWYER �/^e - � 8 �������� ����� ' L; � (� `^ WARRANTY ' ' ' ---- _'- Fortheounskder consideration of One Dollar(s) and other valuable consideration, L & H Farms. Ltd. do hereby Convey to City of Waterloo the following described real estate in Black Hawk County, Iowa: The South 46.8 feet of the North 545.55 feet of the North Half of the Southwest Section No. 9, Township No. 88 North, Range No. 13 West of the Fifth Principal County, Iowa, EXCEPT that part thereof conveyed to the City of Waterloo in as Doc. No. 2012-16922 in the Office of the Black Hawk County Recorder. Subject to easements, restrictions, covenants, ordinances and limited access provisions record. Grantors do Hereby Covenant with grantees, and successors in interest, that grantors title in fee simple; that they have good and lawful authority to sell and Convey the real is free and clear of all liens and encumbrances except as may be above stated; and Warrant and Defend the real estate against the lawful claims of all persons except as Each of the undersigned hereby relinquishes all rights of dower, homestead and distributive real estate. Words and phrases herein, including acknowledgment hereof, shall be construed or plural number, and as masculine or feminine gender, according to the context. Dated: Quarter (N V2 SW 'A) in Meridian, Black Hawk a deed filed March 14, 2012 of record and not of hold the real estate by estate; that the real estate grantors Covenant to may be above stated. share in and to the as in the singular L & H Farms, Ltd. (Grantor) (Grantor) (Grantor) STATE OF IOWA , COUNTY OF BLACK HAWK (Grantor) by Curtis G. This record was acknowledged Hollis, President of Lanehaven before me this day of . Farms, Inc., Partner in L & DFuznou, Ltd. . Signature of Notary Public wThe Iowa Slate Bar Association xu,o Warranty Deed 3 ASSIGNMENT OF REAL ESTATE CONTRACT THIS ASSIGNMENT is made and entered into this day of 2014, by and between Hollis Farms, Inc., an Iowa corporation, and the City of Waterloo, a municipal corporation ("City"). 1. Assignment. Hollis Farms, Inc. hereby assigns all of its right, title and interest in the Real Estate Contract (Short Form) between Cecil Sieglaff and Betty Sieglaff, married persons, as Sellers, and Hollis Farms, Inc., an Iowa corporation, as Buyer, dated October 18, 2013 (hereinafter "Contract") for the sale of the following described real estate: The North '/a of the Southwest Quarter of the Southeast Quarter (N 1/4 SW 1/4 SE 1/4) of Section 10, Township 87 North, Range 14 West of the 5th P.M. in Black Hawk County, Iowa, except the highway and adjoining public right of way (9.325 tillable acres, more or less). 2. Acceptance of Assignment. City hereby accepts assignment of the Contract. HOLLIS FARMS, INC. THE CITY OF WATERLOO, A MUNICIPAL CORPORATION By: Blake G. Hollis, President By: Ernest G. Clark, Mayor By: Suzy Schares, City Clerk The undersigned, Cecil Sieglaff and Betty Sieglaff, married persons, hereby consent to the Assignment set forth above. Cecil Sieglaff Betty Sieglaff REAL ESTATE TRANSFER - GROUNDWATER HAZARD STATEMENT TO BE COMPLETED BY TRANSFEROR TRANSFEROR: Name L & H Farms, Ltd. Address 7502 Hammond Avenue, Waterloo, Iowa 50701 Number and Street or RN City, Town or P.O. TRANSFEREE: Name City of Waterloo State Zip Address 715 Mulberry Street, Waterloo, IA 50703 Number and Street or RR City, Town or P.O. State Zip Address of Property Transferred: No Street Address Number and Street or RN City, Town or P.O. State Zip Legal Description of Property: (Attach if necessary) See I in Addendum 1. Wells (check one) There are no known wells situated on this property There is a well or wells situated on this property. The type(s), location(s) and legal status are stated below or set forth on an attached separate sheet, as necessary. 2. Solid Waste Disposal (check one) There is no known solid waste disposal site on this property. There is a solid waste disposal site on this property and information related thereto is provided in Attachment #1, attached to this document. 3. Hazardous Wastes (check one) — There is no known hazardous waste on this property. There is hazardous waste on this property and information related thereto is provided in Attachment #1, attached to this document. 4. Underground Storage Tanks (check one) There are no known underground storage tanks on this property. (Note exclusions such as small farm and residential motor fuel tanks, most heating oil tanks, cisterns and septic tanks, in instructions.) — There is an underground storage tank on this property. size(s)The type(s).\and any knovvn substance(s) contained are listed below or on an attached separate sheet, as necessary. FILE WITH RECORDER DNR form 542-0960 (July 18, 2012) 5. Private Burial Site (check one) — There are no known private burial sites on this property. — There is a private burial site on this property. The location(s) of the site(s) and known identifying information of the decedent(s) is stated below or on an attached separate sheet, as necessary. G. Private Sewage Disposal System (check one) All buildings on this property are served by a public or semi-public sewage disposal system. X This transaction does not involve the transfer of any building which has or is required by law to have a sewage disposal system. There is a building served by private sewage disposal system on this property or a building without any lawful sewage disposal system. A certified inspector's report is attached which documents the condition of the private sewage disposal system and whether any modifications are required to conform to standards adopted by the Department of Natural Resources. A certified inspection report must be accompanied by this form when recording. There is a building served by private sewage disposal system on this property. Weather or other temporary physical conditions prevent the certified inspection of the private sewage disposal system from being conducted. The buyer has executed a binding acknowledgment with the county board of health to conduct a certified inspection of the private sewage disposal system at the earliest practicable time and to be responsible for any required modifications to the private sewage disposal system as identified by the certified inspection. A copy of the binding acknowledgment is attached to this form. There is a building served by private sewage disposal system on this property. The buyer has executed a binding acknowledgment with the county board of health to install a new private sewage disposal system on this property within an agreed upon time period. A copy of the binding acknowledgment is provided with this form. There iso building served by private sewage disposal system on this property. The building to which the sewage disposal system is connected will be demolished without being occupied. The buyer has executed a binding acknowledgment with the county board of health to demolish the building within an agreed upon time period. A copy of the binding acknowledgment is provided with this form. [Exemption #9] This property is exempt from the private sewage disposal inspection requirements pursuant to the following exemption [Note: for exemption #9 use prior check box]: The private sewage disposal system has been installed within the past two years pursuant to permit number Information required by statements checked above should be provided here or on separate sheets attached hereto: I HEREBY DECLARE THAT I HAVE REVIEWED THE INSTRUCTIONS FOR THIS FORM AND THAT THE INFORMATION STATED ABOVE IS TRUE AND CORRECT. Telephone No.: (319) 296-2255 (Transferor or Agent FILE WITH RECORDER DNR form 542-0960 (July 18, 2012) GROUNDWATER HAZARD STATEMENT ATTACHMENT #1 NOTICE OF WASTE DISPOSAL SITE a. Solid Waste Disposal (check one) There is a solid waste disposal site on this prnpertv, but no notice has been received from the Department of Natural Resources that the site is deemed to be potentially hazardous. There is a solid waste disposal site on this property which has been deemed to be potentially hazardous by the Department of Natural Resources. The location(s) of the site(s) is stated below or on an attached separate sheet, as necessary. b.. Hazardous Wastes (check one) There is hazardous waste on this property and it is being managed in accordance with Department of Natural Resources rules. There is hazardous waste on this property and the appropriate response or remediation actions, or the need thernfore, have not yet been determined. Further descriptive information: 1 HEREBY DECLARE THAT I HAVE REVIEWED THE INSTRUCTIONS FOR THIS FORM AND THAT THE INFORMATION STATED ABOVE IS TRUE AND CORRECT. Signature: Telephone No.: (319) 296-2255 FILE WITH RECORDER DNR form 542-0960 — Attachment #1 (July 18, 2012) Addendum 1. The South 46.8 feet of the North 545.55 feet of the North Half of the Southwest Quarter (N '/2 SW 1/4) in Section No. 9, Township No. 88 North, Range No. 13 West of the Fifth Principal Meridian, Black Hawk County, Iowa, EXCEPT that part thereof conveyed to the City of Waterloo in a deed filed March 14, 2012 as Doc. No. 2012-16922 in the Office of the Black Hawk County Recorder. Subject to easements, restrictions, covenants, ordinances and limited access provisions of record and not of record. STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 15th ' day of September, 2014, at 5:30 p.m., in the Harold E. Getty Council Chambers in the City Hall in the City' of Waterloo, Iowa, a public hearing will be held by the Council of the City of Waterloo, Iowa, on an Exchange Agreement and Assignment of Real Estate Contract for the acquisition and sale (exchange) of land in Black Hawk County for exchange of property in the San Marnan TIF District in the amount of $131,949.00 plus up to $10,000.00 in closing costs, with the property to be sold (exchanged) by the City of Waterloo legally described as follows: The North Y4 of the Southwest Quarter of the Southeast Quarter (N /4 SW y4 SE NO of Section 10, Township 87 North, Range 14 West of the 5th P.M. in Black Hawk County, Iowa, except the highway and. adjoining public right-of-way (9.325 tillable acres, more or less). Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By of of Waterloo ateroothis h2nd e oday l off Septe the City 2014. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing: Exchange Agreement and Assignment of Real Estate Contract — San Marnan TIP District Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 5th day of Septebmer, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $16.42 Signed Subscribed and sworn to before me this 5 Day of ^lVUt. lithe,rA.D., 20 14 Received of Notary Public the sum of Dollars. In full for publication of the above notice. 4FwtA(.. JODI E MCKINSTRYw. A -a COMMISSION NO.782413 MY COM ; ': RES ,, Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-772 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE PROPOSED EXCHANGE AGREEMENT AND ASSIGNMENT OF OFFER TO BUY REAL ESTATE AND ACCEPTANCE WITH L & H FARMS, LTD. OF WATERLOO, IOWA, FOR THE ACQUISITION OF PROPERTY IN BLACK HAWK COUNTY FOR EXCHANGE OF PROPERTY IN THE SAN MARNAN TIF DISTRICT IN SEPTEMBER, 2014, IN THE AMOUNT OF $131,949.00 FOR 2.75 ACRES OF LAND, PLUS UP TO $10,000.00 IN CLOSING COSTS, AS SEPTEMBER 15, 2014, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, WATERLOO, IOWA AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa shall meet in the Harold E. Getty Council Chambers in the City of Waterloo, Iowa at 5:30 p.m. on the 15th day of September, 2014, for the purpose of considering and acting upon a proposed Exchange Agreement and Assignment of Offer to Buy Real Estate and Acceptance with L & H Farms, Ltd. of Waterloo, Iowa, for the acquisition of property in Black Hawk County for exchange of property in the San Marnan TIF District in September, 2014, in the amount of $131,949.00 for 2.75 acres of land, plus up to $10,000.00 in closing costs, and legally described as follows: The North 11 of the Southwest Quarter of the Southeast Quarter (N k SW k SE '4) of Section 10, Township 87 North, Range 14 West of the 5th P.M. in Black Hawk County, Iowa, except the highway and adjoining public right-of-way (9.325 tillable acres, more or less). Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 2nd day of September, 2014. ATTEST: LOZ) uzy Schres, CMC City Cle4k est G. Clark, Mayor CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 CITY OF WATERLOO Council Communication City Council Meeting: September 2, 2014 Prepared: August 27, 2014 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Adopt a resolution approving the Memorandum of Agreement Regarding Prorating of Real Estate Taxes between the City of Waterloo and L & H Farms, Ltd., and authorize the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Resolution approving the document Summary Statement: Due to the complexity of the transaction for the City's acquisition of land (multi-year contract, exchange agreement with other properties, etc.) the attorney feel it is in the best interest of both parties to have this agreement to better determine the proration of taxes calculations. The purpose of the Agreement is to confirm the parties' agreement regarding the manner in which real estate taxes will be prorated. The parties acknowledge that the Exchange Agreement requires that taxes for the Real Estate are to be prorated to the closing date for the sale and purchase of the Real Estate, i.e., September 2014. Expenditure Required. NA Source of Funds: NA Policy Issue: Economic development - legal paperwork Alternative: NA Background Information: The acquisition of this land, through the use of TIF funds, helps the City of Waterloo competitively go after larger projects, which will ultimately bring new jobs, new businesses, and new tax base to the community. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer 3 MEMORANDUM OF AGREEMENT REGARDING PRORATING OF REAL ESTATE TAXES This Agreement is entered into as of September , 2014, by and between L & H Farms, Ltd. ("L&H") and the City of Waterloo, Iowa ("City"). RECITALS A. L&H and City are parties to a certain Exchange Agreement by which L&H will convey to City, as part of an exchange of like -kind real estate, certain real property described as: The South 46.8 feet of the North 545.55 feet of the North Half of the Southwest Quarter (N '/2 SW '/4) in Section No. 9, Township No. 88 North, Range No. 13 West of the Fifth Principal Meridian, Black Hawk County, Iowa, EXCEPT that part thereof conveyed to the City of Waterloo in a deed filed March 14, 2012 as Doc. No. 2012-16922 in the Office of the Black Hawk County Recorder (the "Real Estate"). B. The purpose of this Agreement is to confirm the parties' agreement regarding the manner in which real estate taxes will be prorated. The parties acknowledge that the Exchange Agreement requires that taxes for the Real Estate are to be prorated to the closing date for the sale and purchase of the Real Estate, i.e., September 30, 2014. AGREEMENT NOW, THEREFORE, in consideration of the mutual promises exchanged herein, and for other consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree that L&H will pay the full tax bills for the Real Estate that are due on or before September 30, 2014 and March 31, 2015. Concurrently with said payment, L&H will also deliver a check in the amount of $21.48, payable to the Black Hawk County Treasurer, to the office of City's legal counsel, namely, Clark Butler Walsh & Hamann, 315 E. 5th Street, Waterloo, Iowa, 50703, Attn: Chris Wendland. City's legal counsel will be responsible for remittance of said check to the treasurer's office as a prepayment of L&H's prorated share of the September 2015 tax installment. The parties acknowledge that the sum of $21.48 is a good -faith estimate based on currently available information. The parties also acknowledge that, when tax bills are issued in August 2015, the Real Estate will not be taxed as a separate parcel from the larger parcels of which it is a portion, but that the treasurer's office has indicated that taxes otherwise attributable to the Real Estate will not be included in said tax bills for the larger parcels. The August 2015 tax bills for the larger parcels will be the full and sole responsibility of L&H. The parties agree to cooperate reasonably and in good faith, and to take such further steps as may be reasonably necessary or advisable, to carry out the purpose and intent of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized representatives as of the date first set forth above. L & H FARMS, LTD. CITY OF WATERLOO, IOWA By: By: Curtis G. Hollis, President Ernest G. Clark, Mayor Attest: Suzy Schares, City Clerk i I II i i u REAL ESTATE TRANSFER - DECLARATION OF VALUE Please read the instructions on the reverse side BEFORE completing and filing this form. Part I - TO BE COMPLETED BY BUYER, SELLER OR AGENT A Deed 1 ® Contract 2 0 A Phone: (319) 296-2255 Date of Instrument. 09/30/2014 SELLER: L & H Farms, Ltd. Seller Address: 7502 Hammond Avenue., Waterloo, Iowa 50701 BUYER: City of Waterloo Buyer Address. 715 Mulberry Street, Waterloo, IA 50703 Address of Property Conveyed: No Street Address A e-mail• bghollis@lanehaven.com Phone: (319) 291-4366 e-mail• noel.andersonAwaterloo-ia.org Legal Description: See 1 in Addendum Type of Sale: 0 Sale between related parties/family 0 Sale of partial interest 0 Trade 0 Quit Claim Deed 0 Auction Was this a sale of AG LAND to: 0 Corporation 0 Trust 0 Alien 0 Non -Resident Alien 0 Limited Partnership DECLARATION OF VALUE STATEMENT 1. Total Amount Paid $ 131,949.00 2. Amount Paid for Personal Property (see instructions) $ 3. Amount Paid for Real Property Only (1 minus 2) $ 131,949.00 A I HEREBY DECLARE THAT THE INFORMATION CONTAINED IN PART I OF THIS FORM IS TRUE AND CORRECT AS DETAILED ON THE BACK OF THIS FORM . Printed Name: Phone #: Signature ❑ Buyer or 0 Seller or 0 Agent or 0 Attorney PART II - TO BE COMPLETED BY THE ASSESSOR Primary Classification: ❑ Res _4_ 0 Com _5_ 0 Ind _2_ ❑ Ag _ 1_ 0 MultiRes _7_ City/Township Primary Parcel Number A YearBlt Occ NUTC A Classification Land Building Dwelling Total Residential Commercial Industrial Agricultural Multi Residential Comments: Effective On or Before 09/01/14 Iowa Department of Revenue ISBA 57006a (07/23/14) Addendum 1. The South 46.8 feet of the North 545.55 feet of the North Half of the Southwest Quarter (N V2 SW 1/4) in Section No. 9, Township No. 88 North, Range No. 13 West of the Fifth Principal Meridian, Black Hawk County, Iowa, EXCEPT that part thereof conveyed to the City of Waterloo in a deed filed March 14, 2012 as Doc. No. 2012-16922 in the Office of the Black Hawk County Recorder. Subject to easements, restrictions, covenants, ordinances and limited access provisions of record and not of record. A. Settlement Statement (HUD -1) OMB Approval No. 2502-0265 B. Type of Loan 1.❑ FHA 2.❑ RHS 3.0 Cony. Unins 4.❑ VA 5.0 Cony. Ins 6. File Number: 7. Loan Number: 8. Mortgage Insurance Case Number: C. Note: This form is furnished to give you a statement of actual settlement costs. Amounts paid to and by the settlement agent are shown. Items marked "(p.o.c.)" were paid outside the closing; they are shown here for informational purposes and are not included in the totals. D. Name & Address of Borrower: City of Waterloo 715 Mulberry Street Waterloo, IA 50703 E. Name & Address of Seller: L & H Farms, Ltd. 7502 Hammond Avenue Waterloo, IA 50701 F. Name & Address of Lender: G. Property Location: S 46.8 feet of N 545.55 feet N 1/2 SW 1/4 Sec 9-88-13 Waterloo, IA Lot: Block: H. Settlement Agent: Mark S. Rolinger 415 Clay Street Cedar Falls, IA 50613 TIN: Phone: (319) 277-6830 Place of Settlement: 415 Clay Street Cedar Falls, IA 50613 I. Settlement Date: 9/30/2014 Funding Date: 9/30/2014 J. Summary of Borrower's Transaction K. Summary of Seller's Transaction 100. Gross Amount Due From Borrower 400. Gross Amount Due To Seller 101. Contract sales price 131, 949.00 401. Contract sales price 131, 949.00 102. Personal property 402. Personal property 103. Settlement charges to borrower (line 1400) 403. 104. 404. 105. 405. Adjustments for items paid by seller in advance Adjustments for items paid by seller in advance 106. City/town taxes: 406. City/town taxes: to to 107. County taxes: 407. County taxes: to to 108. Assessments: 408. Assessments: to to 109. 409. 110. 410. 111. 411. 112. 412. 120. Gross Amount Due From Borrower 131, 949.00 420. Gross Amount Due To Seller 131, 949.00 200. Amounts Paid By Or In Behalf Of Borrower 500. Reductions In Amount Due To Seller 201. Deposit or eamest money 501. Excess deposit (see instructions) 202. Principal amount of new loan(s) 502. Settlement charges to seller (line 1400) 417 .40 203. Existing loan(s) taken subject to 503. Existing loan(s) taken subject to 204. 504. Payoff of first mortgage loan 205. 505. Payoff of second mortgage loan 206. Buyer's conveyance of 506. Buyer's conveyance of 207. replacement property 131,949.00 507. replacement property 131,949.00 208. 508. 209. 509. Adjustments for items unpaid by seller Adjustments for items unpaid by seller 210. City/town taxes: 510. City/town taxes: to to 211. County taxes: 511. County taxes: to POC to POC 212. Assessments: 512. Assessments: to to 213. 513. 214. 514. 215. 515. 216. 516. 217. 517. 218. 518. 219. 519. 220. Total Paid By/For Borrower 131, 949.00 520. Total Reduction Amount Due Seller 132, 366.40 300. Cash At Settlement From/To Borrower 600. Cash At Settlement To/From Seller 301. Gross Amount due from borrower (line 120) 131, 949.00 601. Gross amount due to seller (line 420) 131, 949.00 302. Less amounts paid by/for borrower (line 220) 131, 949.00 602. Less reductions in amount due seller (line 520) 132, 366.40 303. Cash 10 From 0 To Borrower 0.00 603. Cash ❑ To IEI From Seller 417.40 The Public Reporting Burden for this collection of information is es imated at 35 minutes pe response for collecting, reviewing, and reporting the data. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB control number. No confidentiality is assured; this disclosure is mandatory. This is designed to provide the parties to a RESPA covered transaction with information during the settlement process. © 2009-2011 Easy Soft. Previous editions are obsolete. Page 1 of 3 HUD -1 L. Settlement Charges File Number: Loan Number: 700. Total Real Estate Broker Fees Paid From Borrower's Funds at Settlement Paid From Seller's Funds at Settlement Division of Commission (line 700) as follows: 701. $ to 702. $ to 703. Commission paid at settlement 704. 800. Items Payable In Connection With Loan 801. Our origination charge $ (from GFE #1) 802. Your credit or charge (points) for the specific interest rate chosen $ (from GFE #2) 803. Your adjusted origination charges (from GFE A) 804. Appraisal fee to (from GFE #3) 805. Credit report to (from GFE #3) 806. Tax service to (from GFE #3) 807. Flood certification (from GFE #3) 808. 809. 810. 811. 900. Items Required By Lender To Be Paid In Advance 901. Daily interest charges from 9/30/2014 to 10/1/2014 @ $ /day (from GFE #10) 902. Mortgage insurance premium for 0 months to (from GFE #3) 903. Homeowner's insurance for 0 years to (from GFE #11) 904. 905. 1000. Reserves Deposited With Lender 1001. Initial deposit for your escrow account (from GFE #9) 1002. Homeowner's insurance months @ per mo $ 1003. Mortgage insurance months @ per mo $ 1004. Property taxes months @ per mo $ 1005. months @ per mo $ 1006. months @ per mo $ 1007. Aggregate Adjustment $ 0 .00 1100. Title Charges 1101. Title services and lender's title insurance (from GFE #4) 1102. Settlement or closing fee 1103. Owner's title insurance (from GFE #5) 1104. Lender's title insurance 1105. Lender's title policy limit $ 1106. Owner's title policy limit $ 1107. Agent's portion of the total insurance premium $ 1108. Underwriter's portion of the total insurance premium $ 1109. 1110. 1111. 1200. Government Recording and Transfer Charges 1201. Government recording charges (from GFE #7) 1202. Deed $17.00 Mortgage $ Release $ 17.00 1203. Transfer taxes (from GFE #8) 1204. City/County tax/stamps: Deed $210.40 Mortgage $ 210.40 1205. State tax/stamps: Deed $ Mortgage $ 1206. $ 1207. $ 1300. Additional Settlement Charges 1301. Required services that you can shop for (from GFE #6) 1302. 1303. 1304. Lien Report to Black Hawk County Abstract 190.00 1305. Document Preparation to Redfern Law Firm P.O.C. 1306. Closing Fee to Redfern Law Firm P.O.C. 1307. 1308. 1400. Total Settlement Charges (enter on lines 103, Section J and 502, Section K) 417.40 I have carefully reviewed the HUD -1 Settlement Statement and to the best of my knowledge and belief, it is a true and accurate statement of all receipts and disbursements made on my account or by me in this transaction. I further certify that I have received a copy of the HUD -1 Settlement Statement. City of Waterloo Buyer/Borrower L & H Farms, Ltd. Seller Buyer/Borrower Seller This Settlement Statement which I've prepared is a true and accurate account of this transaction. I've caused or will cause the funds to be disbursed in accordance with this statement. 9/30/2014 Mark S. Rolinger Settlement Agent Date WARNING: It is a crime to knowingly make false statements to the United States on this or any other similar form. Penalties upon conviction can include a fine or imprisonment. ® 2009-2011 Easy Soft. Previous editions are obsolete. Page 2 of 3 HUD -1 Comparison of Good Faith Estimate (GFE) and HUD -1 Charges Charges That Cannot Increase HUD -1 Line Number Our origination charge #801 Your credit or charge (points) for the specific rate chosen #802 Your adjusted origination charges #803 Transfer taxes #1203 Charges That in Total Cannot Increase More Than 10% Government recording charges #1201 Total Increase between GFE and HUD -1 Charges Charges That Can Change Initial deposit for your escrow account #1001 Daily interest charges #901 Homeowner's insurance #903 Loan Terms Good Faith Estimate HUD -1 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Good Faith Estimate HUD -1 0.00 0.00 0.00 0.00 0.00 Good Faith Estimate HUD -1 0.00 0.00 0.00 0.00 0.00 0.00 Your initial loan amount is $ Your loan term is Years Your initial interest rate is % Your initial monthly amount owed for principal, interest, and any mortgage insurance is $ includes ❑ Principal ❑ Interest ❑ Mortgage Insurance Can your interest rate rise? Il No. El Yes, it can rise to a maximum of %. The first change will be on and can change again every after . Every change date, your interest rate can increase or decrease by %. Over the life of the loan, your interest rate is guaranteed to never be lower than % or higher than %. Even if you make payments on time, can your loan balance rise? El No. ❑ Yes, it can rise to a maximum of $ . Even if you make payments on time, can your monthly amount owed for principal, interest, and mortgage insurance rise? 17 No. ❑ Yes, the first increase can be on and the monthly amount owed can rise to $ . The maximum it can ever rise to is $ . Does your loan have a prepayment penalty? O No. ❑ Yes, your maximum prepayment penalty is $ . Does your loan have a balloon payment? 1:1 No. El Yes, you have a balloon payment of $ due in years on . Total monthly amount owed including escrow account payments 5 You do not have a monthly escrow payment for items, such as property taxes and homeowner's insurance. You must pay these items directly yourself. El You have an additional monthly escrow payment of $ that results in a total initial monthly amount owed of $ . This includes principal, interest, any mortgage insurance and any items checked below: ❑ Property taxes El Homeowner's insurance ❑ Flood insurance ❑ ❑ ❑ Note: If you have any questions about the Settlement Charges and Loan Terms listed on this form, please contact your lender. © 2009-2011 Easy Soft. Previous editions are obsolete. Page 3 of 3 HUD -1 3 '_ TM1+mmwwVIM ISARlaB04AT10N Mark S. Rolin er w7iTMLLO+U.igFEctQU M UM OV 01IIdtiI /Qlf+fb iq _ .. .� . 7101 FWiN, CONSULT YOUR LAWYER y1'.t ° `"' '•'� �- SU, IT 7 ,:. REAL ESTATE CONTRACT L> (SHORT FORM) �1,t, IS AGREED between Cecil H. Sie laff and Betty A. Siep,laff,_married persons ("Sellers"); and Mollis Fns Inc., an Iowa corporation _ ("Buyers"). Sellers Iowa, The North Township and adjoining with 1. Nine agree to sell and Buyers agree to buy real estate in flack Hawk, County, described as: 1/4 of the Southwest Quarter of the Southeast Quarter (N 1/4 SW 1/4 SE 1/4) of Section 10, 97 North, Range 14 West of the 5th P.M. in Black Hawk County, Iowa, except the highway public right of way (9.325 tillable acres, more or less), any easements and appurtenant servient estates, but subject to the following: a. any zoning and other ordinances; b. any covenants of record; c. any easements of record for public utilities, roads and highways; and d. (consider: liens; mineral rights; other easements; interest of others.) (the "Real Estate'), upon the following terms: PRICE. The total purchase price for the Real Estate ispne Hundcr d y Qjie Thousand Hundred Forjy-Nine and 0/100 Dollars ($ 131,949.00 ) of which Qne anci01190 Dollars _ r ($ j.Q0 ) - - . - = ... . . _ . . - .. . - . - . - - - - - — has been purchase delivered to Seller and is being held as earnest money. Buyer shall pay the balance of the price to Sellers in cash at closing which shall occur on or before September 30, 2014. Gar Accomiint2:41 omit..im •IONIWOC6O -- 141 RlltL 7IaYATE• SHORT iORll Asriwd AoD�2013 2. INTEREST. `c - the rate cf percent per annum, payable Buyers shall else pay interest at the rate of $ percent per annum on all delinquent amounts and any sum reasonably advanced by Sellers to protect their interest in this contract, computed from the date of the delinquency or advance. 3. REAL ESTATE TAXES, Sellers shall pay: gam::= �t _ u . _ .i - . �. _� C o e hic r b. ed o Closing Date will be approximately 1/2 of the installment of general real estate taxes due September 30, 2015 any unpaid real estate taxes payable in prior years. Buyers shall pay all subsequent real estate taxes. Any proration of real estate taxes on the Real Estate shall be based upon such taxes for the year currently payable unless the parties state otherwise. 4. SPECIAL ASSESSMENTS. Sellers shall pay all special assessments which are a lien on the Real Estate as of the date of this contract . All other special assessments shall be paid by Buyers. S. POSSESSION CLOSING. Sellers shall give Buyers possession of the Real Estate on orbefore 9/30/td , provided Buyers are not in default under this contract. Closing shall be on or before 9/30/14 . Subject to G. in the Addendum. 6. INSURANCE. Sellers shall maintain existing insurance upon the Real Estate until the date of possession. Buyers shall accept insurance proceeds instead of Sellers replacing or repairing damaged improvements. After possession and until full payment of the purchase price, Buyers shall keep the improvements on the Real Estate insured against loss by fire, tornado, and extended coverage for a sum not less than 80 percent of full insurable value payable to the Sellers and Buyers as their interests may appear. Buyers shall provide Sellers with evidence of such insurance. 7. ABSTRACT AND TITLE. Sellers, at their expense, shall promptly obtain an abstract of title to the Real Estate continued through the date of this contract and deliver it to Buyers for examination, It shall show merchantable title in Sellers in or conformity with this contract, Iowa law and the Title Standards of the Iowa State Bar Association. The abstract shall become the property of the Buyers when the purchase price is paid in full, however, Buyers reserve the right to occasionally use the abstract prior to full payment of the purchase price. Sellers shall pay the costs of any additional abstracting and title work due to any act or omission of Sellers, including transfers by or the death of Sellers or their assignees. 8. FIXTURES. All property that integrally belongs to or is part of the Real Estate, whether attached or detached, such as light fixtures, shades, rods, blinds, awnings, windows, storm doors, screens, plumbing fixtures, water heaters, water softeners, automatic heating equipment, air conditioning equipment, wall to wall carpeting, built-in items and electrical service cable, outside television towers and antenna, fencing, gates and landscaping shall be considered a part of Real Estate and included in the sale except: (consider: rental items.) e •! sa - 9. CARE OF PROPERTY. Buyers shalt take good care of the property; shall keep the buildings and other improvements now or later placed on the Real Estate in good and reasonable repair and shall not injure, destroy or remove the property during the term of this contract. Buyers shall not make any material alteration to the Real Estate without the written consent of the Sellers. 10. DEED. Upon payment of purchase price, Sellers shall convey the Real Estate to Buyers or their assignees, by worn -sib' deed, free and clear of all liens, restrictions, and encumbrances except as provided herein. Any general warranties of title shall extend only to the date of this contract, with special warranties as to acts of Sellers continuing up to time of delivery of the deed. 11. REMEDIES OF THE PARTIES. a. If Buyers (a) fall to make the payments aforesaid, or any part thereof, as same become due; or (b) fail to pay the taxes or special assessments or charges, or any part thereof, levied upon said property, or assessed against it, by any taxing body before any of such items become delinquent; or (c) fail to keep the property insured; or (d) fail to keep it in reasonable repair as herein required; or (e) fail to perform any of the agreements as herein made or required; then Sellers, in addition to any and all other legal and equitable remedies which they may have, at their option, may proceed to forfeit and cancel this contract as provided by law (Chapter 656 Code of Iowa). Upon completion of such forfeiture Buyers shall have no right of reclamation or compensation for money paid, or improvements made; but such payments and/or improvements if any shall be retained and kept by Sellers as compensation for the use of said property, and/or as liquidated damages for breach of this contract ; and upon completion of such forfeiture, if the Buyers, or any other person or persons shall be in possession of said real estate or any part thereof, such party or parties in possession shall at once peacefully remove therefrom, or falling to do so may be treated as tenants holding over, unlawfully after the expiration of lease, and may accordingly be ousted and removed as such as provided by law. b. tf Buyers fail to timely perform this contract, Sellers, at their option, may elect to declare the entire balance immediately due and payable after such notice, if any, as may be required by Chapter 854, The Code. Thereafter this contract may be foreclosed in equity and the court may appoint a receiver to take immediate possession of the property and of the revenues and Income accruing therefrom and to rent or cultivate the same as the receiver may deem best for the interest of all parties concerned, and such receiver shall be liable to account to Buyers only for the net profits, after application of rents, issues and profits from the costs and expenses of the receivership and foreclosure and upon the contract obligation. It Is agreed that if this contract covers less than ten (10) acres of land, and in the event of the foreclosure of this contract and sale of the property by sheriffs sale in such foreclosure proceedings, the time of one year for redemption from said sale provided by the statutes of the State of Iowa shall be reduced to six (8) months provided the Sellers, in such action file an election to waive any deficiency Judgment against Buyers which may arise out of the foreclosure proceedings; all to be consistent with the provisions of Chapter 828 of the Iowa Code. If the redemption period is so reduced, for the first three (3) months after sale such right of redemption shall be exclusive to the Buyers, and the time periods In Sections 628.5, 628.15 and 628.16 of the Iowa Code shall be reduced to four (4) months. It is further agreed that the period of redemption after a foreclosure of this contract shall be reduced to sixty (60) days if all of the three following contingencies develop: (1) The real estate is less than ten (10) acres in size; (2) the Court finds affirmatively that the said real estate has been abandoned by the owners and those persons personally liable under this contract at the time of such foreclosure; and (3) Sellers in such action file an election to waive any deficiency judgment against Buyers or their successor in interest in such action. If the redemption period Is so reduced, Buyers or their successors in interest or the owner shall have the exclusive right to redeem for the first thirty (30) days after such sale, and the time provided for redemption by creditors as provided in Sections 628.5, 828.15 and 628.16 of the Iowa Code shall be reduced to forty (40) days. Entry of appearance by pleading or docket entry by or on behalf of Buyers shall be presumption that the property is not abandoned. Any such redemption period shall be consistent with all of the provisions of Chapter 628 of the Iowa Code. This paragraph shall not be construed to limit or otherwise affect any other redemption provisions contained in Chapter 828 of the Iowa Code. Upon completion of such forfeiture Buyers shall have no right of reclamation or compensation for money paid, or improvements made; but such payments and for improvements if any shall be retained and kept by Sellers as compensation for the use of said property, and/or as liquidated damages for breach of this contract; and upon completion of such forfeiture, If Buyers, or any other person or persons shall be in possession of said real estate or any part thereof, such party or parties in possession shall at once peacefully remove therefrom, or failing to do so may be treated as tenants holding over, unlawfully after the expiration of a lease, and may accordingly be ousted and removed as such as provided by law. c. if Sellers fail to timely perform their obligations under this contract, Buyers shall have the right to terminate this contract and have all payments made returned to them. d. Buyers and Sellers are also entitled to utilize any and all other remedies or actions at law or in equity available to them. a. In any action or proceeding relating to this contract the successful party shall be entitled to receive reasonable attorney's fees and costs as permitted by law. 12. JOINT TENANCY IN PROCEEDS AND IN REAL ESTATE. tf Sellers, immediately preceding this contract, hold title to the Real Estate in joint tenancy with full right of survivorship, and the joint tenancy is not later destroyed by operation of law or by acts of Sellers, then the proceeds of this sale, and any continuing or recaptured rights of Sellers in the Real Estate, shall belong to Sellers as joint tenants with full right of survivorship and not as tenants in common; and Buyers, in the event of the death of either Seller, agree to pay any balance of the price due Sellers under this contract to the surviving Seller and to accept a deed from the surviving Seller consistent with paragraph 10. 13. JOINDER BY SELLER'S SPOUSE. Seller's spouse, if not a titleholder immediately preceding acceptance of this offer, executes this contract only for the purpose of relinquishing all rights of dower, homestead and distributive shares or in compliance with Section 581.13 of the Iowa Code and agrees to execute the deed for this purpose, 14. TiME IS OF THE ESSENCE. Time is of the essence in this contract. 15. PERSONAL PROPERTY. if this contract includes the sale of any personal property, Buyers grant the Sellers a security interest in the personal property and Buyers shall execute the necessary financing statements and deliver them to Sellers. 18, CONSTRUCTION. Words and phrases In this contract shall be construed as in the singular or plural number, and as masculine, feminine or neuter gender, according to the context. 17. RELEASE OF RIGHTS. Each of The Seller hereby relinquishes ail rights of dower, homestead and distributive share in and to the property and waives all rights of exemption as to any of the property. 18. CERTIFICATION. Buyers and Sellers each certify that they are not acting, directly or indirectly, for or on behalf of any person, group, entity or nation named by any Executive Order or the United States Treasury Department as a terrorist, °Specially Designated National and Blocked Person° or any other banned or blocked parson, entity, nation or transaction pursuant to any law, order, rule or regulation that is enforced or administered by the Office of Foreign Assets Control; and are not engaged in this transaction, directly or indirectly on behalf of, any such person, group, entity or nation. Each party hereby agrees to defend, indemnify and hold harmless the other party from and against any and all claims, damages, losses, risks, liabilities and expenses (including attorney's fees and costs) arising from or related to my breach of the foregoing certification. • I UNDERSTAND THAT HOMESTEAD PROPERTY IS IN MANY CASES PROTECTED FROM THE CLAIMS OF CREDITORS AND EXEMPT FROM JUDICIAL SALE; AND THAT BY SIGNING THIS CONTRACT, I VOLUNTARILY GIVE UP MY RIGHT TO THIS PROTECTION FOR THIS PROPERTY WITH RESPECT TO CLAIMS BASED UPON THIS CONTRACT. Dated: /P - /r -71 Dated: Hollis Farms, Inc. BUYERS BUYERS 19. INSPECTION OF PRIVATE SEWAGE DISPOSAL SYSTEM. Delete inappropriate alternatives below. If no deletions are made, the provisions set for the in Paragraph A shall be deemed selected. (a) Seller represents and warrants to Buyer that the Property is not served by a private sewage disposal system, and there are no known private sewage disposal systems on the property. (b) (c) 20. ADDITIONAL PROVISIONS. See Addendum. Dated: (th, • ) Cecil H. Sieglafff/p a Betty A. Sie s%ff /3 Ho' Ills rarras, Inc. BUYERS STATE OF IOWA , COUNTY OF BLACK HAWK This record was acknowledged before me this / g day of, by Crmil H. Sierdafiand Baty A. Sicalaff, married persons EVA R ATWOOD Notarial Seal - Iowa Commission # 767012 My Commission Expires , ignature a otary Public STATE 0 • `y• + ti -: BLACK HAWK This record was acknowledged before me this g day of by Blake G. Hollis,_President of Hollis Farms_ Inc. JONATHAN MOSELEY Notcrt Seal - Iowa Commission >r 193051 My Commisskon Expires 10-17 -15— , .2 cav,,3 STATE OF , COUNTY OF This record was acknowledged before me this day of by STATE OF , COUNTY OF by as of F—of Notary Public This record was acknowledged before me this day of STATE OF , COUNTY OF by as of Signature of Notary Public This record was acknowledged before me this day of b`ignature of Notary Public Seller: Cecil H. Sieglaff and Betty A. Sieglaff, married persons Buyer: Hollis Farms, Inc. Property: N'/ SW'/ SE' Section 10-87-14, Black Hawk County, Iowa ADDENDUM 20. Additional Provisions. 3 A. Buyer shall have the right to assign its interest in this contract to a third party. Without limiting the foregoing, Buyer shall have the right to assign its interest in this Real Estate Contract (referred to as Real Estate Contract #3 in related contracts) to the City of Waterloo, Iowa, for the purpose of facilitating the City of Waterloo's acquisition of the Real Estate and subsequent exchange of the Real Estate with L & H Farms, Ltd., as part of a like -kind exchange under §1031 of the Internal Revenue Code. The assignment and like -kind exchange shall be accomplished at no expense to Sellers and is not a condition to this Contract. B. Buyer and Seller are entering into four (4) additional real estate contracts contemporaneously with the execution of this Real Estate Contract. Together, the five (5) contracts provide for Buyer's acquisition of all of Seller's real estate in the SE' of Section 10- 87-14. In the event Seller breaches any of the five (5) contracts, Buyer may, in addition to any other relief available at law or equity, including specific performance, declare any of the remaining contracts that have not yet been closed upon null and void. C. Intentionally Omitted. D. Intentionally Omitted. E. Intentionally Omitted. F. Seller's liability for closing costs will be limited to Seller's attorney fees, pro- rated real estate taxes and revenue stamps. Buyer shall pay all other closing costs, including but not limited to abstracting and deed preparation. G. Buyer to take title subject to rights of any tenants in possession under a one-year agricultural lease. H. Purchase price to be reduced by the amount paid to Seller, if any, by MidAmerican Energy or other power companies for easements or acquisitions of land for power lines. Buyer: Hollis Farms, Inc. By: Title: A SfIaf,/T 3 Sellers: Cecil H. Sieglaff Betty A. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-773 RESOLUTION APPROVING MEMORANDUM OF AGREEMENT REGARDING PRORATING OF REAL ESTATE TAXES WITH L & H FARMS, LTD. OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID MEMORANDUM OF AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Memorandum of Agreement Regarding Prorating of Real Estate Taxes dated September 2, 2014, to confirm the parties' agreement regarding the manner in which real estate taxes will be prorated in conjunction with the Exchange Agreement for the sale and purchase of the real estate, by and between L & H Farms, Ltd. of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 2nd day of September, 2014. ae," Ernest G. Clark, Mayor ATTEST: Suzy Sc City Clerk , CMC CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 CITY OF WATERLOO Council Communication City Council Meeting: September 2, 2014 Prepared: August 27, 2014 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Adopt a resolution approving participation in the National Household Travel Survey (NHTS), in the amount of $30,456, and authorizing the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Resolution approving the document Summary Statement: As a part of the Metropolitan Planning Organization's (MPO) responsibilities, it must develop, maintain, and operate a Travel Demand Model (TDM) as a part of its transportation planning process, in accordance with federal regulations. To effectively gain information on trip behavior and accurately replicate traffic, a travel survey is required as proposed by this NHTS project. The MPO, comprised all of the urban areas of Black Hawk County and Black Hawk County itself, have prioritized federal funds for the NHTS project in the amount of $270,000 in total costs. As a part of using those federal funds, a local match is required of $54,000 in total costs ($216,000 in federal funds and $54,000 in local match for an 80% / 20% split. The local match is being prorated, by populations (as that is how federal funds are disbursed by State to MPOs), putting the Waterloo contribution at $30,456. The other remaining city entities are shown on the attachment for their respective portions. Expenditure Required. $30,456 Source of Funds: bond funds Policy Issue: Transportation planning Alternative: NA Background Information: The City of Waterloo is a voting member of the MPO and needs to help the MPO continue to meet its federal requirements for the planning and disbursement of federal road funds. The funds were planned in the Capital Improvement Program process and are available to use for local match for Waterloo's share. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer INRCOG t,liIt �i cl onal Cou ric I is 229 E. Park Ave. Waterloo. IA 50703 Phone 319-235-0311 Fax 319-235-2891 MEMORANDUM Date: August 19, 2014 To: Black Hawk County City of Cedar Falls City of Elk Run Heights City of Evansdale City of Gilbertville City of Hudson City of Raymond City of Waterloo From: Kevin Blanshan, Executive Director Subject: FY 2015 National Household Travel Survey Add-on As discussed at numerous MPO meetings and in previous correspondence, the MPO is participating in the FY'2015 National Household Travel Survey Add-on. The add-on survey will result in a wealth of information on local trip -making behavior. In addition to improving and helping to validate our TDM, this will enable us to potentially develop more detailed and useful models in the future. The total cost associated with collection of 1,200 household surveys is $270,000, of which $216,000 in STP funds has been allocated by the MPO. The local match will be provided by each jurisdiction as broken down as follows: Attached is a resolution that we ask you put on your next regularly schedule council agenda for consideration and approval. Upon approval of the resolution, please forward INRCOG a fully executed copy and we will then invoice you for your contribution. If you would like me to attend the city council meeting, please contact me at kblanshanftinrcog.org or (319) 235-0311. Thank you for your participation in this important endeavor. 2010 Population Percent of MPO Share of $54,000 match Cedar Falls 39,260 32.4% $17,496 Elk Run Heights 1,117 0.9% $486 Evansdale 4,751 3.9% $2,106 Gilbertville 712 0.6% $324 Hudson 2,282 1.9% $1,026 Raymond 788 0.7% $378 Waterloo 68,406 56.4% $30,456 Black Hawk 3,875 3.2% $1,728 MPO Total 121,191 $54,000 Attached is a resolution that we ask you put on your next regularly schedule council agenda for consideration and approval. Upon approval of the resolution, please forward INRCOG a fully executed copy and we will then invoice you for your contribution. If you would like me to attend the city council meeting, please contact me at kblanshanftinrcog.org or (319) 235-0311. Thank you for your participation in this important endeavor. RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF WATERLOO IOWA APPROVING PARTICIPATION IN THE 2015 NATIONAL HOUSEHOLD TRAVEL SURVEY (NHTS); DESIGNATING THE MAYOR AS THE OFFICIAL REPRESENTATIVE OF THE CITY, AUTHORIZING THE MAYOR TO AFFIX HIS SIGNATURE TO SAID RESOLUTION AND PROVIDING FINANCIAL ASSURANCES IN CONJUNCTION WITH SAME. WHEREAS, the Black Hawk County Metropolitan Area Transportation Policy Board has been designated as the Metropolitan Planning Organization (MPO) for the Black Hawk County urbanized area, and WHEREAS, the City of Waterloo is a voting member in good standing of the MPO, and WHEREAS, the MPO in cooperation with the state is conducting a continuing, cooperative, and comprehensive (3-C) transportation planning process pursuant to 23 CFR 450, and WHEREAS, this planning process includes development, maintenance, and operation of the MPO's Travel Demand Model (TDM) in cooperation with the Iowa DOT, as part of the Long Range Plan development, and WHEREAS, the TDM requires information on trip making behavior to accurately replicate traffic, of which the most accurate method of gathering this data is to conduct detailed surveys for our metropolitan area by participating as an add-on in the National Household Travel Survey (NHTS), and WHEREAS, the add-on to the NHTS will provide detailed information on transportation and travel behavior for the metropolitan area, and WHEREAS, this survey is conducted every five to seven years, and a 2015 survey is planned, and 1NHEREAS, the MPO Policy Board has included participation in the NHTS Add-on as a project in the FY'15-18' Transportation Improvement Program with a total cost of $270,000, funded with $216,000 in STP funds and $54,000 from participating local jurisdictions prorated based on population, which will cover the cost of 1,200 surveys, and WHEREAS, the City of Waterloo share of the local match is $30,456.00 based on a 2010 census population of 68,406, and WHEREAS, the Iowa Northland Regional Council of Governments (INRCOG), provides staff support for the MPO, and will be responsible for administration of the 2015 NHTS Add-on, and WHEREAS, upon approval of this resolution, INRCOG will invoice the city for the full amount, to be paid within 30 days of receipt of said invoice. NOW THEREFORE BE IT RESOLVED that the City Council of Waterloo, Iowa, authorizes participation in the 2015 NHTS Add-on and commitment of funds in conjunction with same. PASSED AND ADOPTED this ATTEST: Suzy Schares, City Clerk day of , 2014. Ernest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-774 RESOLUTION OF THE CITY COUNCIL OF WATERLOO IOWA APPROVING PARTICIPATION IN THE 2015 NATIONAL HOUSEHOLD TRAVEL SURVEY (NHTS); DESIGNATING THE MAYOR AS THE OFFICIAL REPRESENTATIVE OF THE CITY, AUTHORIZING THE MAYOR TO AFFIX HIS SIGNATURE TO SAID RESOLUTION AND PROVIDING FINANCIAL ASSURANCES IN CONJUNCTION WITH SAME. WHEREAS, the Black Hawk County Metropolitan Area Transportation Policy Board has been designated as the Metropolitan Planning Organization (MPO) for the Black Hawk County urbanized area, and WHEREAS, the City of Waterloo is a voting member in good standing of the MPO, and WHEREAS, the MPO in cooperation with the state is conducting a continuing, cooperative, and comprehensive (3-C) transportation planning process pursuant to 23 CFR 450, and WHEREAS, this planning process includes development, maintenance, and operation of the MPO's Travel Demand Model (TDM) in cooperation with the Iowa DOT, as part of the Long Range Plan development, and WHEREAS, the TDM requires information on trip making behavior to accurately replicate traffic, of which the most accurate method of gathering this data is to conduct detailed surveys for our metropolitan area by participating as an add-on in the National Household Travel Survey (NHTS), and WHEREAS, the add-on to the NHTS will provide detailed information on transportation and travel behavior for the metropolitan area, and WHEREAS, this survey is conducted every five to seven years, and a 2015 survey is planned, and WHEREAS, the MPO Policy Board has included participation in the NHTS Add-on as a project in the FY15-18 Transportation Improvement Program with a total cost of $270,000, funded with $216,000 in STP funds and $54,000 from participating local jurisdictions prorated based on population, which will cover the cost of 1,200 surveys, and WHEREAS, the City of Waterloo share of the local match is $30,456.00 based on a 2010 census population of 68,406, and WHEREAS, the Iowa Northland Regional Council of Governments (INRCOG), provides staff support for the MPO, and will be responsible for administration of the 2015 NHTS Add-on, and Resolution No. 2014-774 Page 2 WHEREAS, upon approval of this resolution, INRCOG will invoice the city for the full amount, to be paid within 30 days of receipt of said invoice. NOW, THEREFORE, BE IT RESOLVED that the City Council of Waterloo, Iowa, authorizes participation in the 2015 NHTS Add-on and commitment of funds in conjunction with same. PASSED AND ADOPTED this 2nd day of September, 2014. ATTEST: Suzy S. ares, CMC City C erk nest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: August 25, 2014 Prepared: August 20, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2015 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 4 CONTRACT NO. 864 Submitted by: W. Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: It is recommended that council set the date of hearing as September 8, 2014 on this project. Summary Statement Transmitted herewith are the proposed schedule of assessments, plats, and breakdown of project costs on the F.Y. 2015 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 4, Contract No. 864. Expenditure Required N/A Source of Funds Property owner assessments Policy Issue N/A Alternative N/A Background Information: Cc: Rudy Jones, Community Development Director Mike Heerkes, Draftsperson Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-775 (CONTRACT NO. 864) RESOLUTION OF NECESSITY (PROPOSED). WHEREAS, preliminary plans and specifications and plat and schedule and estimate of cost are now on file in the office of the Clerk showing the boundaries of the District, containing the properties and lots to be assessed, locations of the improvements, each lot proposed to be assessed, together with a valuation of each lot as fixed by the council, an estimate of the cost of the entire proposed improvements, stating the cost of each type of construction and kind of materials to be used, and an estimate of the amount proposed to be assessed against each lot, for the construction of the Waterloo, Iowa, F.Y. 2015 Sidewalk Repair Assessment Program - Zone 4, Contract No. 864, as hereinafter described, in Waterloo, Iowa: NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA; That it is deemed desirable, advisable and necessary to construct as a single improvement the Waterloo, Iowa, F.Y. 2015 Sidewalk Repair Assessment Program - Zone 4, Contract No. 864, in Waterloo, Iowa. Said District containing the properties to be assessed is set out and described in the following "Notice to Property Owners", set out in this Resolution. Said improvements within said District are located and described in the following "Notice to Property Owners", set out in this Resolution. The method of construction shall be by contract. Costs of said improvements will be assessed to the properties within the boundaries of the District. No property shall be assessed more than it is benefited by the improvements nor more than 25% of its value on the date of its assessment. Said assessment may include a ten percent Default and Deficiency Fund, as authorized by Section 384.44, City Code of Iowa. A plat and schedule and estimate of costs are now on file in the office of the Clerk as required by law. Any difference between the amount which is derived from cash payments made by property owners during the thirty day collection period and the sale of Improvement Bonds issued against assessments on benefited properties and the total cost of the improvements, shall be paid for from the proceeds derived from the issuance and sale of Bonds as authorized by Section 384.25, City Code of Iowa, and/or from such other funds of said Municipality as may be legally used for such purpose. Resolution No. 2014-775 Page 2 BE IT FURTHER RESOLVED, that this Council meet at 5:30 o'clock P.M., on the 15th day of September, 2014, in Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, for the purpose of hearing property owners subject to assessment and interested properties for or against the improvement, its cost, the assessment, or the boundaries of the District. Unless a property owner files objections with the Clerk at the time of the hearing on this Resolution, he shall be deemed to have waived all objections pertaining to the regularity of the proceedings and the legality of using special assessment procedure. BE IT FURTHER RESOLVED, that the City Clerk is hereby instructed to cause Notice to be published and mailed as required by law of the pendency of this resolution and of the time and place of hearing, objections thereto, and to the said preliminary plans and specifications, estimate of costs and to the making of said improvements; said Notice to be in substantially the following form: NOTICE TO PROPERTY OWNERS Notice is hereby given that there is now on file for public inspection in the office of the Clerk of the City of Waterloo, Iowa, a proposed Resolution of Necessity, an estimate of costs and plat and schedule showing the amounts proposed to be assessed against each lot and the valuation thereof within the District as approved by the Council of Waterloo, Iowa, for a sidewalk improvement, designated the Waterloo, Iowa, F.Y. 2015 Sidewalk Repair Assessment Program - Zone 4, Contract No. 864, of the type and in the location as follows: WATERLOO, IOWA, F.Y. 2015 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 4, CONTRACT NO. 864 Construction of municipal sidewalk repair work, together with necessary related work, at various locations throughout the City. The exact locations are set out in detail in the preliminary assessment plat on file in the office of the City Clerk and said plat by this reference is made a part hereof. That the proposed District to be benefited and subject to assessment for the cost of such improvements is described as follows: All properties, any part of which is included within the areas located along the streets and avenues to be improved and generally described so as to include all privately owned and assessable property abutting the sidewalks to be repaired, as more particularly shown on the assessment plat on file in the City Clerk's Office. (Waterloo, Iowa, F.Y. 2015 Sidewalk Repair Assessment Program - Zone 4, Contract No. 864). The Council will meet at 5:30 o'clock P.M., on the 15th day of September, 2014, in Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at which time the owners of property subject to assessment for the proposed improvements, or any other person having an interest in the matter may appear and be heard for or against the making of the improvement, the boundaries of the district, the cost, the assessment against any Resolution No. 2014-775 Page 3 lot, tract or parcel of land, or the final adoption of a Resolution of Necessity. A property owner will be deemed to have waived all objections unless at the time of hearing he has filed objections with the Clerk. This Notice is given by authority of the Council of the City of Waterloo, Iowa. Suzy Schares, CMC City Clerk INTRODUCED AND PROPOSED at a meeting held on the 2nd day of September, 2014. ATTEST: t",c_11),-.! Suzy Sch4Y City Cle k s, CMC nest G. Clark, Mayor Resolution No. 2014-775 Page 4 CERTIFICATE STATE OF IOWA ss. COUNTY OF BLACK HAWK I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; and that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on the bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City Offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this 2nd day of September, 2014. SEAL Suzy Scha4es, CMC City Cler Resolution No. 2014-775 Page 5 Re: WATERLOO, IOWA, F.Y. 2015 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 4, CONTRACT NO. 864 STATE OF IOWA ss. COUNTY OF BLACK HAWK I, the undersigned, City Clerk of the City of Waterloo, Iowa, do hereby certify that on the 29th day of August, 2014, I deposited and mailed in the United States mails, by ordinary mail, at Waterloo, Iowa, properly stamped and addressed a copy of the "Notice To Property Owners" in the form attached hereto as follows: 1) to each and every property owner listed in the preliminary plat and schedule of assessments referred to in the Resolution of Necessity, at the address shown by the latest available records in the office of the County Auditor; and 2) in each case where the property owner's last address is known to differ from the County Auditor's records, an additional Notice was mailed to the last address known for certain sidewalk improvements proposed to be constructed in said City, as more particularly described in said notice attached hereto, to each and every property owner listed on the preliminary plat and schedule of assessments referred to in said Resolution of Necessity, as shown by the latest available records in the office of the County Auditor, whose property is subject to assessment for said proposed sidewalk improvements. If property to be assessed is shown to be in the name of more than one owner at the same mailing address, a single notice was mailed, addressed to all owners at that address: With respect to property owned by the State of Iowa, and to be assessed under the preliminary plat and schedule of assessments referred to above, I further certify that on the same date set forth above, I deposited and mailed in the United States mail at the same post office, properly stamped and addressed, a copy of the aforesaid Notice to each of the following: 1. Secretary of the Executive Council Iowa State Capitol Des Moines, IA 50319 (By ordinary mail) 2. Director of Transportation Highway Division State of Department of Transportation Ames, IA 50010 (By certified mail) A list of the property owners and their mailing address and certified mail receipts where applicable, are now on file in the official records of said City in my office. Witness my hand and the seal of said City at Waterloo, Iowa, this 2nd day of September, 2014. SEAL Suzy Sch res, CMC City Cle k Resolution No. 2014-775 Page 6 Re: WATERLOO, IOWA, F.Y. 2015 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 4, CONTRACT NO. 864 STATE OF IOWA ss. COUNTY OF BLACK HAWK I, the undersigned, do hereby certify that I am now and was at the time hereinafter mentioned, the duly qualified and City Clerk of the City of Waterloo, in the County of Black Hawk, State of Iowa, and that as such Clerk of said City and by full authority from said City Council, I have caused a NOTICE TO PROPERTY OWNERS of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, having general circulation in said City, and that said Notice was published in said newspaper in all of the issues thereof published and circulated on each of the following dates: September 4, 2014; and September 11, 2014 WITNESS my official signature at Waterloo, Iowa, this 2nd day of September, 2014. Suzy Sc ares, CMC City Cl rk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-778 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE F.Y. 2015 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 4, CONTRACT NO. 864, IN THE CITY OF WATERLOO AS SEPTEMBER 15, 2014, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 15th day of September, 2014, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, etc., in conjunction with the F.Y. 2015 Sidewalk Repair Assessment Program - Zone 4, Contract No. 864, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 2nd day of September, 2014. ATTEST: Suzy Schares, City Clerlt CMC AL? Ernest G. Clark, Mayor CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street - Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: August 12014 Prepared: August 6, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Set date of hearing as August 25, 2014 for a request by High Development for a site plan amendment in the "S-1" Shopping Center District to allow for the construction of five 12 -unit multi -family dwellings, generally located south of 200 East Ridgeway Avenue. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Set a date of public hearing on the site plan amendment request and publish an official notice pertinent to the requested amendment. Summary Statement: High Development is requesting to construct five 12 -unit multi -family dwellings. Expenditure Required: None Source of Funds: N/A Policy Issue: Site Plan Amendment Alternative: Legal Description: See Attached Background Information: The applicant is requesting the construction of five 12-plexes along with 60 detached garages and 72 surface parking spaces. The roads throughout the complex are shown to be 28' wide to allow for sufficient space for vehicular mobility. Primary access is shown from Edgemont Avenue but additional access is shown in the northwest corner from Ridgeway Avenue and Kimball Avenue. The site plan contains approximately the south 5.32 acres of the 6 acre parcel. The applicant is planning to divide the property once the project is approved. Drawings indicate the proposed buildings will be 3 stories tall (approximately 36' 5") and be constructed of mostly vinyl siding along with stone veneer on the main level. Stone and vinyl shake siding is shown as detailing in the center of each building. Walk out patios are shown for main level units and wood decks are shown for the 2"d and 3rd floor units for individual outdoor space. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer The site plan shows an extension of an 8" sanitary sewer line from the south west to accommodate sanitary sewer needs. The site plan indicates that an extension of a 6" water line located adjacent to the east property line will be extended west along the parking area between the proposed buildings. Existing fire hydrants are shown in the northeast corner and south east corner and the applicant has indicated that new fire hydrants will be placed in accordance with City Fire Department review. The site plan shows an existing and proposed detention pond in the southwest portion of the proposed area. The applicant has indicated that they plan to save and protect existing trees throughout the site. The Zoning ordinance states that the lot area, lot frontage and yard requirements of the "G2" Commercial District shall be considered minimum to the "S-1" Shopping District, however it is expected these minimums will be exceeded in most instances. City council may, after recommendation from the commission, alter the yard requirements for the "S-1" District. The site plan shows garages placed in the front yard of the development along Edgemont Avenue. The Zoning Ordinance states that no accessory structure shall be allowed in the front yard however staff is considering the garages as a yard requirement therefore City Council will be able to alter the yard requirements in the "S-1" Shopping District to allow for the garages to be placed in what would be considered the front yard. The Fire Marshal also expressed that he would need to verify locations of fire hydrants, confirm fire flow and check that access would be suitable for the fire department. The marshal also stated that he would need to verify aerial access due to the structures being over 30' in height. At their August 5, 2014 meeting the Planning and Zoning Commission voted 4-0 to approve the request unanimously with two commissioners abstaining City of Waterloo Planning, Programming and Zoning Commission August 5, 2014 South of 200 E Ridgeway Avenue S -i Site Plan Amendment High Development ANWVE s =� -��Cer 300 150 0 300 dteiloo \O Feet now noeoeg ._._:F.n.n — r-14 'fIIldJil�lli1611111111 •,; Ilil 1..___._ ra..... HlilH1E. MEW 1111111111111IIl1II _ _�- CORI 11 1 AA i 11 FRONT ELEVATION BUILDING CODE REVIEW: 2009 IBC TOTAL in•LCOP lob tra. 1004.1.1% moverrnct. 0001.4.1 PLO. MCKIM CACI Re. IOW. IC ACM 9G4LE. 1/4'. I-0 - - :=1:- H11111-' - 1111.1 IIIII�IIIIIIILIII 1111 11111111 ISI f 1 -._ iii i■I : - 44.1.91 II IIII IIIIII{lil enc. CR Winsmallr =1IlIIIII IIII I11111111IIII III V11.11. ALL REAR ELEVATION SCALE. 1/4". 1.-0. MANN DESIGN INC. (319) 395-7900 0 IaC6■■1111LANKMANTI RAVI 191, 041:46, ern AL 31010211 —m.1.. cOPL1.4010 30.13 .1.1.MAM 140:10. 1.1,148 1.412771 IILI1111911UIlIf 4 . _.l9!DE!4ffipV. Oftlfif 31' &TONE ELEVATION STOW VIN193.1 COLLIMN 111111I!III!11111 11. STONE vTHIER MUTED 0101.171lr RIGHT ELEVATION STONE VENOM STONE v[Het13 AIIMANN DESIGN INC. (319)395-7900 1;1,11 6 1.0 . 4 „no rw. wu»c cor24014* 2013 nunnw TOMS ruNe mc. 02 tt, EXIst Intake To Igrngall Ave ar tti I Exist. Exist Intake Intake ...,,,e.' I • Intake Inialat / Intake ) SITE PLAN 7 '7:47:p, C'kx 416'-± 0 Exist Fire Hyd J ca$ 6 Stalls / / / .8" • • 5`°99\'4 stj 1 / ,/ \ .1 Br A- , \ \ \ ,_ /"' / / PS4.— „_ / \ '4'30— _ --- --- r / t \ ( \ , // 1 \ ( "--' \ , \ , \ ,., ::;.-• a•‘'q•t-\.,,\.._-\-_,_._:_' .\ / 1\ 7- 6 , '\ / _ _ -:-c.,;.;.1.st ng _-_SntSwerManho)le -,,,, - 1:s .:. ) t. ----. •., . \ --s• ,,,, , —92,, .,, .4E Exist. Intake Building „12 Urals k. 936 !125526 12 Stals fl 12 Stalls 4 !in OePt0..'MOM • I • Building No. 2 12 Units _ ttt 12 Stalls Exist. Intake 125150. O EoZ Building , Intake , N" 12 UnIls Building No 4 12 Units 6 Stalls 5(2 10(2 SCALE: 11=100' Revision Desolation: 10 -Garages -- y,,Prolect IS Save Existing Trees ITYPtcel) I Exist Fire Hyd 920, I 926 10. \ \ U Note: Fire Hydrants shall be placed in accordance with City Fire Department revievv. Existing Zoning: S-1 Shopping Center Proposed Total Area . 231.790 Sq. Ft. (5.32 Ac.) Proposed Total Herd Surface (Buildings. Drives & Parking) a 03.000 Sq. Ft. (2.15 Ac.). 40.4% Proposed Total Green Space = 138,140 Sq. Ft. (3.17 Ac.): 59.13% Proposed Parking = 2/per unit: 2 x 00 a 120 stalls , Including 10 Handl-Cap accessible stalls plus an additional 10% Parking Stalls. Total a 132 Stalls (80 Garages and 72 surface parking) General Legal Description: Part of en Existing Unplatled parcel recorded 1/31/1070, LI) 537342 In the Black Hawk County Recorder's office, located South of Ridgeway Ave and East of Iiirnball Ave In Section 3, Township 88 North, Range 13 West of the Sth P.M., City of Waterloo, Black Hawk County, Iowa. Containing approximately 6.92 Ages, legal description, dimensions and area to be determined by survey. Owner: 011-101TZ MEMORIAL HOSPITAL 2101 KIMBALL AVE WATERLOO, LA 50702 Prepared by: Gary Camay 1355 Robins Rd. Hiawatha, LA 52233 Ph.(318) 2139532 Contours courtesy of Iowa Department of Natural Resources USSR project. Aerial photogrephy obtained front Black Hawk County GIS Deportment. Date: SITE PLAN Fie, FOProponlitHIgh-Waterleo-IDEA.FIndattayout 3Slks_Plemeleg Project No. 2014.016 PRAIRIE RAPIDS SQUARE WATERLOO, IOWA Casady Engineering. LW Drawn by: gfc Approved by: civil engineering - land surveying 1355 Robins Road - Hiawatha, IA 5 2233 - Phone: (319) 213-2532 Plot Date: July 18, 2014 SHEET 1 of 1 REQUEST: APPLICANT(S): GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD VEHICULAR & PEDESTRIAN TRAFFIC: TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS REQUIRED/ NEEDED: DRAINAGE: DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC/OPEN SPACES/SCHOOLS August 5, 2014 Request by High Development for a site plan amendment in the "S-1" Shopping Center District, to allow for the construction of five 12 -unit multi -family dwellings, generally located south of 200 East Ridgeway Avenue. High Development, 1100 Old Marion Rd NE, Cedar Rapids, IA 52402. This request would create five 12 -unit multi -family dwellings fora total of 60 units. The request would not appear to have a negative impact on the area. The requested lots would extend residential development in the area. The request would not appear to have a negative impact on traffic conditions. Vehicles would access the lot from Edgemont Avenue to the east and also from a private drive in the northwest corner to allow for additional access to and from Kimball Avenue and Ridgeway Avenue. There are no trails located within the area of the requested site plan. The site is zoned "S-1" Shopping Center District since the adoption of the ordinance. North- "R-3"- Multiple Family Residence District- Kimball Ridge Center. East- "R-3" & " R-4"- Multiple Family Residence District — Apartment complex South- "R-2"- One & two Family Residence District- Single family homes. West- "S-1"- Shopping Center District- Commercial Business' A fence would be required along the south lot line adjacent to the single family dwellings along Edgemont Avenue. The fence would need to be at least 6 feet in height. An existing & proposed detention pond is located in the south west corner of the site plan. Adjacent residential development to the south east primarily took place in the 1960's while commercial development to the north and west took place in the 1970's and 1980's. The area in question is not located within a floodplain as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 19013C0303F, dated July 18, 2011. Waterloo West High School is located approximately 0.2 miles to the east. Bontrager Park along with Dry Run Creek is 8/5/14 High Development site plan Page 1 of 4 August 5, 2014 located approximately 0.3 miles southeast of the property in question. Wheaton Franciscan Healthcare Kimball Ridge Center is located across Ridgeway Avenue to the north of the property in question. UTILITIES: WATER, A 16' easement runs along the south portion of the lot along SANITARY SEWER, with a 12" storm sewer line. A 12" private storm sewer line STORM SEWER. extends north from the south storm sewer line along a portion of the western property line. The site plan shows an extension of an 8" sanitary sewer line coming from the existing line located to the west of the south property line of the property in question. The site plan shows an extension coming northeast to a point west of the parking lot and extending through the center of the parking area to allow service for all five proposed buildings. The site plan indicates that an extension of a 6" water line located adjacent to the east property line will be extended west along the parking area between the proposed buildings. RELATIONSHIP TO The Future Land Use Map designates the area in question as COMPREHENSIVE Commercial. This request would be in compliance with such LAND USE PLAN: designation. The site is located within the Primary Growth Area as designated on the Growth Area Map within the Comprehensive Plan. STAFF ANALYSIS — The applicant is requesting the construction of five 12-plexes ZONING ORDINANCE: along with 60 detached garages and 72 surface parking spaces. The roads throughout the complex are shown to be 28' wide to allow for sufficient space for vehicular mobility. Primary access is shown from Edgemont Avenue but additional access is shown in the northwest corner from Ridgeway and Kimball. The site plan contains approximately the south 5.32 acres of the 6 acre parcel. The applicant is planning to divide the property once the project is approved. Drawings indicate the proposed buildings will be 3 stories tall (approximately 36' 5") and be constructed of mostly vinyl siding along with stone veneer on the main level. Stone and vinyl shake siding is shown as detailing in the center of each building. Walk out patios are shown for main level units and wood decks are shown for the 2nd and 3rd floor units for individual outdoor space. The site plan shows an extension of an 8" sanitary sewer line from the south west to accommodate sanitary sewer needs. The site plan indicates that an extension of a 6" water line located adjacent to the east property line will be extended west along the parking area between the proposed buildings. 8/5/14 High Development site plan Page 2 of 4 August 5, 2014 Existing fire hydrants are shown in the northeast corner and south east corner and the applicant has indicated that new fire hydrants will be placed in accordance with City Fire Department review. The site plan shows an existing and proposed detention pond in the southwest portion of the proposed area. The applicant has indicated that they plan to save and protect existing trees throughout the site. The Zoning ordinance states that the lot area, lot frontage and yard requirements of the "C-2" Commercial District shall be considered minimum to the "S-1" Shopping District, however it is expected these minimums will be exceeded in most instances. City council may, after recommendation from the commission, alter the yard requirements for the "S-1" District. The site plan shows garages placed in the front yard of the development along Edgemont Avenue. The Zoning Ordinance states that no accessory structure shall be allowed in the front yard however staff is considering the garages as a yard requirement therefore City Council will be able to alter the yard requirements in the "S-1" Shopping District to allow for the garages to be placed in what would be considered the front yard. At the City Technical Review committee meeting City Engineers did express concerns with addressing the units. Engineering staff indicated that they would not be able to be addressed off of Edgemont street therefore the streets would have to be dedicated throughout the complex to allow for accurate addressing. Engineering also expressed concerns with the proposed sanitary sewer lines and if they were going to be public or private. If the lines were to be public then an additional easement would be needed to accommodate those lines. Engineering questioned how drainage would be handled considering the existing drainage pond was to accommodate the existing lot all the way to Ridgeway Avenue. Drainage needs to be addressed for the remaining lot to the north of the proposed developed area. All concerns expressed at the City Technical Review Committee have been addressed by the applicant. The Fire Marshal also expressed that he would need to verify locations of fire hydrants, confirm fire flow and check that access would be suitable for the fire department. The marshal also stated that he would need to verify aerial access due to the structures being over 30' in height. STAFF ANALYSIS — No platting is required for the request. SUBDIVISION 8/5/14 High Development site plan Page 3 of 4 ORDINANCE: STAFF RECOMMENDATION: August 5, 2014 Therefore, staff recommends that the request for the site plan amendment in the "S-1" Shopping Center District to allow for the construction of five 12 -unit multi -family dwellings be approved for the following reasons: 1. The site plan is in accordance with the Comprehensive Plan and Future Land Use Map, which classify this area as commercial. 2. The site plan will create an additional infill development site in the Primary Growth Area. Subject to the following conditions: 1. That the final site plan meets all applicable city codes, regulations, etc. including, but not limited to, parking, landscaping, drainage, etc. 8/5/14 High Development site plan Page 4 of 4 iO:YA STATE EAG ASSOCIATIGr OOOciol Porn, Ne. 2 WARRANTY DEED (CORPORATE) .tiirr bp Tijte s,Jtt8ent5: 'Tat Kimball Shopping Center, Inc. O FOR THE LEGAL EFFECT OF THE USE OF THIS FORM, CONSULT YOUR LAWYER having its principal place of business at Waterloo Black Hawk in Co,t : n• d Stern o= Iowa -prp:•-nx'-•• wgar•z4d and a=rti c u-^I_r µz of Iona in co:Isidore,.. Of the sum of One Dollar and Other Valuable Consideration in hand pail does .,ere"v COMM unto Schnitz Memorial Hospital Grantees* Addreen• Ri doeseay and Kimball , Waterloo, Iowa the to!:owi ng desc-:bed re:` est:Ito situated r` Black Hawk county Iowa, towif: That part of the West Fractional One-half of the Northwest Fractional Quarter of Section No. Three (3), Township No. Eighty-eight (88) North, Range No: Thirteen (13) West of the Fifth (5th) Principal Meridian in the City of Waterloo, Black Hawk County, Iowa, bounded as follows: Commencing at the intersection of the South line of Ridgeway Avenue with the West line of Edgemont Avenue; thence South along the West line of Edgemodt Avenue a distance of 200 feet; thence West along the North line of Edgemont Avenue a distance of 45 feet; thence South along the West line of Edgemont Avenue a distance of 839 feet to the North line of Southaven Addition, Waterloo, Black astir County, Iowa; thence West along the North line of said Southaven Addition to a point 380 feet East of the East line of Kimball Avenue; thence North to a point on the South line of Ridgeway Avenue that is 380 feet East of the intersection of the South line of Ridgeway Avenue and the East line of Kimball Avenue; thence East along the South line of Ridgeway Avenue to the Place of beginnino. And said Corporation: hereby covenants with sold greniees. and s:ccessors In interest, that it holds seid real estets by title in Tse simple: hod ;t has good end lawful auttcriy to sal and convey the scone; that said premises ore free end door of el lions and eecumbrnnces whatsoever, E,zenft as may be above stated; and it covenants to Warrant and Doien_ the sold crannies against the lawful :aims of ail ;.e•::ns whomsoever, except as may be above stated. xvord, and yttrium b.ro,.. icdaiit, e:twv4dssnent bsreof. ,tall L. u,nn.,nd ea in t?..: rcelar e 1 th cony,;. •• .r ppn; nunIRer, a:mei:g re IN WITNESS :4 iEtECi said corporotica has caused thin instrument to be do!•: executed fl-.; c 31st day et January 10 79 - —%• R A .ESTA^r.E li:ANS6ER':%A a st�3i: 79 10 KIMBALL SHOPPING -CENTER, INC, Ey President T„ Treasurer Titie Kimball and Ridgeway Avenues Waterloo, Iowa 50702 trerr.otors• .ddro'E) STATE C-- IOW. BLACK HAWK o,'iris 31st ` Cr. January •11 A. I? 79 ,ir,r Copal; and sad 51.5.. t.riap.Mq appeared Calvin C. Peterson .o me pOrWrciy toown. sfg'5sin by a.: _. s ...•., did ser tri., t hen a: Treasurer," t. itrespecti.ely. ci ce _ oe:slice Drpe:aii:n: ^:el ,Cd i., -'a.. we. fered awl r-. t.a4a:i or , - - _ said Calvin C Peterson„d Elizabeth a«no.:a_;ed r.e a,s:::: ;.: s,:i ;,,......•t t: 'ye t: n r;,ucra ry acs and deed ci sad C?JNTY. <; as e _ e:s;yred, a Notary Public in cod !or said Elizabeth Olson Pre i ent tateweitetheizthatzebieiteteemetteaterekte Olson :. , .-. :« z,> by r�arm ,was of.red. ,ti Eta 7FiI/,. K-iF; Ir/..Ussery Public lo end for said County end sold stare. 7 F.'.SE34 2. CORPORATE DEED nu P.imiar-Seryymbo lot Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. IOWA: ORDINANCE NO. 5234 AN ORDINANCE AMENDING ORDINANCE NO. 5079, AS AMENDED, CITY OF WATERLOO ZONING ORDINANCE, BY AMENDING THE OFFICIAL ZONING MAP REFERRED TO IN SECTION 10-4-4, A SITE PLAN AMENDMENT TO THE "S-1" SHOPPING CENTER DISTRICT. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, Section 1. That the Official Zoning Map referred to in Section 10-4-4, of Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, be amended to approve a site plan amendment to the "S-1" Shopping Center District, to allow for the construction of five (5) 12 -unit multi -family dwellings, generally located south of 200 East Ridgeway Avenue, legally described as follows: That part of the West Fractional One-half of the Northwest Fractional Quarter of Section No. Three (3), Township No. Eighty-eight (88) North, Range No. Thirteen (13) West of the Fifth (5th) Principal Meridian in the City of Waterloo, Black Hawk County, Iowa, bounded as follows: Commencing at the intersection of the South line of Ridgeway Avenue with the West line of Edgemont Avenue; thence South along the West line of Edgemont Avenue a distance of 200 feet; thence West long the North line of Edgemont Avenue a distance of 45 feet; thence South along the West line of Edgemont Avenue a distance of 839 feet to the North line of Southaven Addition, Waterloo, Black Hawk County, Iowa; thence West along the North line of said Southaven Addition to a point 380 feet East of the East line of Kimball Avenue; thence North to a point on the South line of Ridgeway Avenue that is 380 feet East of the intersection of the South line of Ridgeway Avenue and the East line of Kimball Avenue; thence East along the South line of Ridgeway Avenue to the place of beginning; and subject to the following condition: 1. That the final site plan meets all applicable city codes, regulations, etc. including, but not limited to, parking, landscaping, drainage, etc. Section 2. That the City Clerk be, and she is hereby directed to file a certified copy of this Ordinance with the Recorder of Black Hawk County, Iowa. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: August 25, 2014 August 25, 2014 September 2, 2014 September 2, 2014 Ordinance No. 5234 Page 2 PASSED AND ADOPTED this 2nd day of September, 2014. Ernest G. Clark, ATTEST: Suzy Schakes, CMC City Clerk CERTIFICATE Mayor I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5234 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 2nd day of September, 2014. Witness my hand and seal of office this 2nd day of September, 2014. SEAL A.A. ' AD Suzy Sch.res, CM City Cle k Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. IOWA: ORDINANCE NO. 5234 AN ORDINANCE AMENDING ORDINANCE NO. 5079, AS AMENDED, CITY OF WATERLOO ZONING ORDINANCE, BY AMENDING THE OFFICIAL ZONING MAP REFERRED TO IN SECTION 10-4-4, A SITE PLAN AMENDMENT TO THE "S-1" SHOPPING CENTER DISTRICT. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, Section 1. That the Official Zoning Map referred to in Section 10-4-4, of Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, be amended to approve a site plan amendment to the "S-1" Shopping Center District, to allow for the construction of five (5) 12 -unit multi -family dwellings, generally located south of 200 East Ridgeway Avenue, legally described as follows: That part of the West Fractional One-half of the Northwest Fractional Quarter of Section No. Three (3), Township No. Eighty-eight (88) North, Range No. Thirteen (13) West of the Fifth (5th) Principal Meridian in the City of Waterloo, Black Hawk County, Iowa, bounded as follows: Commencing at the intersection of the South line of Ridgeway Avenue with the West line of Edgemont Avenue; thence South along the West line of Edgemont Avenue a distance of 200 feet; thence West long the North line of Edgemont Avenue a distance of 45 feet; thence South along the West line of Edgemont Avenue a distance of 839 feet to the North line of Southaven Addition, Waterloo, Black Hawk County, Iowa; thence West along the North line of said Southaven Addition to a point 380 feet East of the East line of Kimball Avenue; thence North to a point on the South line of Ridgeway Avenue that is 380 feet East of the intersection of the South line of Ridgeway Avenue and the East line of Kimball Avenue; thence East along the South line of Ridgeway Avenue to the place of beginning; and subject to the following condition: 1. That the final site plan meets all applicable city codes, regulations, etc. including, but not limited to, parking, landscaping, drainage, etc. Section 2. That the City Clerk be, and she is hereby directed to file a certified copy of this Ordinance with the Recorder of Black Hawk County, Iowa. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: August 25, 2014 August 25, 2014 September 2, 2014 September 2, 2014 Ordinance No. 5234 Page 2 PASSED AND ADOPTED this 2nd da of September, 2014. ATTEST: Suzy Sch res, CMC -9-/-) City Clerk Ernest G. Clark, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5234 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 2nd day of September, 2014. Witness my hand and seal of office this 2nd day of September, 2014. SEAL Suzy Schat es, CMC City Cler Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: Au_ust 1 Prepared: August 6, 2014 Dept. Head Signature: ----- # -�# of Attachments: SUBJECT: Set date of public hearing as August 25, 2014, 2014 for a request by Brent Dahlstrom for a site plan amendment to the "R -3,R -P" Planned Residence District, to allow for the construction of 11 duplexes, located on Lot 76 of Summerland Park First Addition. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request to set date of public hearing as August 25, 2014, 2014 for a request by Brent Dahlstrom for a site plan amendment to the "R -3,R -P" Planned Residence District, to allow for the construction of 11 duplexes, located on Lot 76 of Summerland Park First Addition. The Zoning Ordinance requires that prior to the issuance of any building permit for any building or structure in the zoning district in question, a site plan amendment must be approved by the Planning, Programming and Zoning Commission and City Council if deemed a major amendment. The general plan for the development should show the location of all buildings, internal streets, parking lots, railroad tracks, proposed sanitary and storm sewer lines, and water and power facilities. The request to construct the duplexes would not appear to have a negative impact on the surrounding area, as the duplexes would be similar to already existing one and two family development in the area. Each unit would be two stories in height and have an attached one -stall garage, as well as additional space in the driveways for more parking. The request would not appear to have a negative impact upon surrounding traffic conditions in the area. Harvey Drive, which will be 26' in width is shown accessing the eleven duplexes from Summerland Drive, and there will be a hammerhead turn -around located at the end of the private street to allow for larger vehicles, such as fire trucks and garbage trucks to turn around and exit the area properly. The site plan amendment request would not appear to have a negative impact upon drainage in the area. The applicant will be constructing a storm water detention area on Tract "A" of the site to capture and release storm water at a controlled rate. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer The proposed development would meet the density requirements for this particular zoning district. The proposed development will consist of a total of 22 units, however, based on the size of the lot, the applicant has the ability to potentially construct 41 units upon the site. All necessary utilities are within the area to serve the proposed development. Proposed water mains and sanitary sewer will be dedicated as public. At their August 5, 2014 Planning, Programming and Zoning Commission meeting, the Commission voted unanimously to recommend approval of the request for site plan amendment with the conditions that the final site plan meets all applicable city codes, regulations, etc., including but not limited to parking, landscaping, drainage, etc., and that a second access point is constructed into the subdivision as required by the Fire Code. Therefore, we would ask that the City Council set a date of public hearing as August 25, 2014, and publish the official notice pertinent to the request for site plan amendment as legally described in this letter. Expenditure Required: None Source of Funds: N/A Policy Issue: Economic Development, Land Use Alternative: Background Information: Legal Description: Summerland Park First Addition, Lot 76 ta: NA Cc: Aric Schroeder, City Planner --file-- REQUEST: APPLICANT(S): GENERAL DESCRIPTION: SURROUNDING LAND USES AND IMPACT ON NEIGHBORHOOD: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS REQUIRED/ NEEDED: DRAINAGE: August 5, 2014 Request for a Site Plan Amendment to the "R -3,R -P" Planned Multiple Residence District to allow for the construction of 11 duplexes Brent Dahlstrom, 2202 College Street, Cedar Falls, IA 50613 The applicant is requesting to construct eleven duplexes for a total of 22 dwelling units on Lot 76 in Summerland Park First Addition. The request to construct the new duplexes would not appear to have a negative impact upon the surrounding area, as the proposed duplexes would appear to fit the character of already existing one and two family development in the area. The proposed site plan amendment would not appear to have a negative impact on the surrounding traffic conditions of the public streets in the area. Dysart Road is located to the east, and East Orange Road to the south, and both are classified as Collectors. Summerland Drive, which is classified as a Private Street, would be just to the south of the proposed duplexes. It is proposed to extend a private street north of Summerland Drive to serve the plat. On the submitted site plan, that private street is shown as Summerland Circle, however, Engineering noted that this proposed street name would possibly conflict with other street names in the area. A cul-de- sac is shown on the submitted site plan, however, the applicant is revising the plan and will use a hammerhead turn- around instead. There are no recreational trails within the immediate area. Future plans call for a recreational trail to be extended eastward from Highway 21 to Isle of Capri Boulevard. The area in question was rezoned from "A-1" Agricultural District to "R -3,R -P" Planned Multiple Residence District on September 4, 2003. North — Vacant development ground, zoned "A-1" Agricultural District. South — Single-family development, zoned "R -3,R -P" Planned Multiple Residence District. East — Single-family development, zoned "R -3,R -P" Planned Multiple Residence District. West — Vacant development ground, zoned "A-1" Agricultural District. No buffers of screening are required for this site plan amendment request. It will be necessary that a storm water detention plan is submitted, as well as a SWPPP to the Engineering SPA Summerland Park Lot 76 — 11 duplexes Page 1 of 4 16 August 5, 2014 Department for review and approval. Tract "A" located east of Summerland Circle is being reserved for storm water retention purposes. DEVELOPMENT The surrounding area consists of a mix of residential HISTORY: development ranging from one and two family dwellings near the area in question, to mobile homes on the east side of Dysart Road. The mobile home park was developed in the 1970s, and many of the houses in the area in question were constructed in the 2000s and 2010s. The Summerland Park area was rezoned for development in 2003, with areas shown for single family lots and areas for mixed use, including multiple family residences. To date, the one and two family development has progressed ahead of any multiple family developments. FLOODPLAIN: On the far eastern portion of the property in question, areas are located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map Community Number 190025 and Panel Number 0316F, dated July 18, 2011. The duplexes on lots one and two are shown, with a portion of the rear of those structures encroaching into the 100 -year floodplain. It is permissible to construct structures within the 100 -year floodplain, however, the lowest floor elevation needs to be 1' above the 100 -year floodplain level. The applicant could also submit a Letter of Map Amendment or Revision that shows a portion or portions of the property being removed from the floodplain. On the submitted site plan, the applicant's engineer makes note that they conducted a hydraulic analysis, which shows that the proposed structures would not be located within a Special Flood Hazard Area. PUBLIC /OPEN There are no nearby parks within the immediate area of the SPACES/ SCHOOLS: development. The Future Land Use Map shows the possibility of a park/open space to the west of the area in question. There is an open space located in the middle of the development in question. UTILITIES: WATER, A sanitary sewer line runs parallel to the eastern property line SANITARY SEWER, of Lot 76 within a 30' sanitary sewer easement. The proposed STORM SEWER, ETC. sanitary sewer line that will serve the duplexes, which is located within Summerland Circle, will eventually connect into the sanitary sewer that is on the east side of Lot 76. There is no storm sewer located along Summerland Drive. The subdivision utilizes a ditch drainage system with drainage easements directing flow to the northwest. However, two 15" storm water sewers are shown along the east side of Summerland Circle, with water being directed towards the east. RELATIONSHIP TO The Future Land Use Map designates this area as Low SPA Summerland Park Lot 76 — 11 duplexes Page 2 of 4 17 August 5, 2014 COMPREHENSIVE Density Residential. The proposed 22 units would represent LAND USE PLAN: 8.17 units per acre. The Comprehensive Plan defines Low Density as less than, or equal to, 6 units per acre. As a master plan for the entire Summerland Park area, the entire subdivision is closer to 3 units per acre (with duplexes included). When considered as a Planned Residence District as it was approved, the proposed site plan amendment would be in conformance with the Comprehensive Plan and Future Land Use Map for this area. STAFF ANALYSIS — The applicant is requesting to construct 11 duplexes located ZONING on the northwest side of the Summerland Farms development, ORDINANCE: which is located near the intersection of Dysart Road and East Orange Road. The Planned Residence District is site plan specific, and changes to the site plan must be approved through a Site Plan Amendment process as either a Major or Minor amendment. The original site plan that was approved for this particular area of the Summerland development labeled this area for mixed use, including multi -family use, however, no site plan or any other details were provided of what type of development would be located in this particular area of the subdivision, thus this is the reason this particular request needs to go through a Major Amendment review. The Zoning Ordinance requires for a residential dwelling, two parking spaces for each dwelling unit are required, and a maximum of 50% of the parking spaces required may be represented by garage spaces. The building elevation of the proposed structures shows one single stall attached garage for each unit, along with driveway space where an additional vehicle can be parked. The lot in question is 2.69 acres (117,176 sq. ft.). Based on the density requirements for the "R-3" Multiple Residence District, there shall be a minimum of 3,600 sq. ft. per family, which in this case, 117,176 SF/3,600 sq. ft. would allow for 33 potential units. However, determining density in the "R -P" District is different, as the maximum number of dwelling units permitted in the "R -P" District shall be determined by dividing the net development area by the minimum lot area per dwelling unit required by the zoning district or districts in which the Planned Unit Development is located and then multiplying by a multiplier of 125%. Therefore, 33 units multiplied by a factor of 1.25 allows for the potential possibility of having 41 units upon this site. The applicant is only proposing 22 units, which is 19 units less than what could legally be allowed under the "R -3,R -P" zoning district regulations. As noted, the duplexes would be served by a private street. The Zoning Ordinance notes that when serving one or more two family or multiple family dwellings, a common easement of access of at least 50' shall be provided. The site plan shows a SPA Summerland Park Lot 76 — 11 duplexes Page 3 of 4 18 STAFF ANALYSIS SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: August 5, 2014 40' wide private access easement/public utility easement accessing the dwellings. The applicant is in the process of revising the site plan to reflect a 50' access easement/public utility easement to meet the guidelines of the Zoning Ordinance. In a separate request, the applicant is requesting to repiat the lot in question to 11 lots, along with one tract of land. Therefore, staff recommends that the request for site plan amendment in the "R -3,R -P" Planned Multiple Residence District be approved, as submitted, for the following reasons: 1. The request is within the density requirements for the zoning district, and the overall development is well within the density requirements for Low Density as provided in the Comprehensive Plan. 2. The request would not appear to have a negative impact on traffic conditions in the area. And subject to the following condition(s) 1. That the final site plan meets all applicable city codes, regulations, etc. including, but not limited to, parking, landscaping, drainage, etc 2. That a second access point is constructed into the subdivision as required by the Fire Code. SPA Summerland Park Lot 76 — 11 duplexes Page 4 of 4 19 City of Waterloo Planning, Programming and Zoning Commission August 5, 2014 R-2 C -1,C -Z E. SHAULIS RD. 41111 R-2 Nun ,r R=4; R -P Itt .., . -6 ,__ _.._T - ,..�II�I��■ 11111 1��■1� Sim Mini': E. ORANGE RD. Summerland Farms R-3, R -P Site Plan Amendment Brent Dahlstrom 20 City of Waterloo Planning, Programming and Zoning Commission August 5, 2014 SUMMERLAND DR Summerland Farms R-3, R -P Site Plan Amendment Brent Dahlstrom 21 `�YW�MNA'ms. mwWixb 'PNiYP W W pmu Mugiwwd sYPmAYPI Ow AYTasen'wgiLLw MUPNa'wwxtggpYNq2 .1....10.1 ewl NO/1.33.1 • AW.NnM n 31.31.111....., mamma, nnunY Imam cam waia, wWAOn 2llo0�ptllYtl e'W]PAgIMV �Ilmi-ns-+e-n-m- yy wY SAI AwwaY »sd6YJ dYdNt Nli'wnwl i)W!I •'JN01NR2V as2aM f ONVIN3NWns. NYttl 2.1. (noon°I hoz er.vlrr VM01'A114100 11 1d3JY 19'001131VM NO11100V1SUId Arid ONVIkOWWOS'9/ 101 01N1d31! V IIN011laad ISM RThON SOaNODiaNvi nvouf1S1t 1Vld AVVNIWI13Ud Nr{. ddLY —414# 1 M.dr,.(jff� T:rok,i3 tames tl� C._. -hack- _ �.,KK,lY by tr.:aem Wa. 11 /7 • km APPLICATION SITE PLAN AMENDMENT TO A "R.1", '514-P", 4C.P", "B -r, "S-3" OR "CZ" DISTRICT CITY OP WATERECTO—PLIMIWPR-MUNIMING;ANIT- ZONINO COMMISSION, WATERLOO, IOWA 319.291 A36 New or Overall Amendment Individual Building . 'hiker Change Med one),(Minor Change must be approved by staff) APPLICATION a.Applitenttsmigeblease OA* Aron t Debi ne,vots. -44:10,Pkfl,;00-10tki :0:e. Phone: '5 L5 8 6 7 7 0 0 0 —Fax!, A 6640.wttrAll ziof-st6o - b, Status oftipp1icitut**(6)0Wuer: (b) Other. (CHECK ONE): if Other eiplitiry. Contre.o.t...to 4imrchase if afiii---tived c, 'PrePiuty oWitei's.nameif diffeient thanabove (pleaso print):. -town. Dove 1 o.p: E p r i d LLC _ Addi 40p.2'9 49. ills one phoyte; Fax .. . City „Ifi WA' 1 • • • • • 2. P129PER.Xy.lciff011MATION: a. General location of site plan to behmeltded; Lo t 76 (Sumxaera.nd Condo North), b. Legal description of property Or portion to be amended - Lot 76 tntieiii&4 EsL c. iiiro.ensions ofproposed &Italia) nmendinentt e o siteVino 'EL Area PfPtoPP150034044,014aillift e: a i to plan • ' .‘ Cortont ioninz,4:4 lbeascar(s) for site Atm arrtIcinkelit &at prop4ed use(s) of property; No .eta..1.ed site plazi. 00 record for -04:por property1, t) qoatflitlinitt (1rki) agreed to Wee trOttifth'ct existing conditions unless wearied): N 4 , h, • .0A.prpli1in*IiifOrpnitinat(40 triage skis ifneeetionrY);. • • • . Please rio!tet Itijplcnnt I not 010 owner of the property, the signature of the owner must be secured, Tit is the intent to suhdlyldp (split) anyland, Vacant or improved in conjunction with this request it go through a platting pine (separate from site plan amendment reqnist). The altog fee of 0260 (for new or overall amend:herd), St00:(for individual Building), er.$1? (for 'Woos change) (payable to the City of Waterloo) is inquired. This fee to ntin4refantlable. Under no condition shell said stun or anY.rirt thereof be refunded forfeiture of said amendment to be enacted info lam Any major change in any of the inferrnetiori sweet will require that the request go bask *rough the process., with a new filing Tee, if the request is denied no ne*Ttittitiriti covering the same or portion of the same property shall be Sled with or considered by the Planning, Propitiating, and Zoning Commission until four (4) months /lava- elapsed from the date of denial by the Waterloo City Council The undersigned certify under oath and under the penalties of prajmy that all intbrination on this request and subinitted along with it is true and correct; AU inforroniden submitted Will be 'Used by the W be Manning. Programming, and Zoning COMA*8106 and the Waterloo City Cannon ill waking their decision. The Undersigned authorize City Zoning Officialsto enter the property in qUestiert in regents to the request. 3 Date 24 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. IOWA: ORDINANCE NO. 5235 AN ORDINANCE AMENDING ORDINANCE NO. 5079, AS AMENDED, CITY OF WATERLOO ZONING ORDINANCE, BY AMENDING THE OFFICIAL ZONING MAP REFERRED TO IN SECTION 10-4-4, A SITE PLAN AMENDMENT TO THE "R -3,R -P" PLANNED RESIDENCE DISTRICT. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, Section 1. That the Official Zoning Map referred to in Section 10-4-4, of Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, be amended to approve a site plan amendment to the "R -3,R -P" Planned Residence District, to allow for the construction of eleven (11) duplexes, located on Lot 76 of Summerland Park First Addition, legally described as follows: Summerland Park First Addition, Lot 76; and subject to the following condition(s): 1. That the final site plan meets all applicable city codes, regulations, etc. including, but not limited to, parking, landscaping, drainage, etc. 2. That a second access point is constructed into the subdivision as required by the Fire Code. Section 2. That the City Clerk be, and she is hereby directed to file a certified copy of this Ordinance with the Recorder of Black Hawk County, Iowa. INTRODUCED• PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: PASSED AND ADOPTED this ATTEST: Suzy Sc City Cl ares, CMC rk August 25, 2014 August 25, 2014 September 2, 2014 September 2, 2014 2nd day of September, 2014. ;"7' rnest G. Clark, Mayor Ordinance No. 5235 Page 2 CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5235 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 2nd day of September, 2014. Witness my hand and seal of office this 2nd day of September, 2014. SEAL Suzy Sch res, CMC City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5235 AN ORDINANCE AMENDING ORDINANCE NO. 5079, AS AMENDED, CITY OF WATERLOO ZONING ORDINANCE, BY AMENDING THE OFFICIAL ZONING MAP REFERRED TO IN SECTION 10-4-4, A SITE PLAN AMENDMENT TO THE "R -3,R -P" PLANNED RESIDENCE DISTRICT. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA: Section 1. That the Official Zoning Map referred to in Section 10-4-4, of Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, be amended to approve a site plan amendment to the "R -3,R -P" Planned Residence District, to allow for the construction of eleven (11) duplexes, located on Lot 76 of Summerland Park First Addition, legally described as follows: and Summerland Park First Addition, Lot 76; subject to the following condition(s): 1. That the final site plan meets all applicable city codes, regulations, etc. including, but not limited to, parking, landscaping, drainage, etc. 2. That a second access point is constructed into the subdivision as required by the Fire Code. Section 2. That the City Clerk be, and she is hereby directed to file a certified copy of this Ordinance with the Recorder of Black Hawk County, Iowa. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: PASSED AND ADOPTED this ATTEST: August 25, 2014 August 25, 2014 September 2, 2014 September 2, 2014 2nd day •f September, 2014. s/ Ernest G. Clark, M uzy Sch res, CMC City Cle k Ordinance No. 5235 Page 2 CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5235 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 2nd day of September, 2014. Witness my hand and seal of office this 2nd day of September, 2014. SEAL Suzy SA -Ares, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: September 2, 2014 Prepared: Au ust 26 2014 g f' Dept. Head Signature: G% eiade-1 # of Attachments: 3 SUBJECT: San Marnan Dr. and LaPorte Rd. Traffic Safety Improvements Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Pass a resolution to set the date of opening bids for September 11, 2014 and set date of public hearing on plans, specifications, and estimate of costs for September 15, 2014. Summary Statement Improvements involve upgrading traffic signalization. The costs are 100% reimbursable. Expenditure Required: $56,800 Source of Funds: IDOT Traffic Safety Funds Grant Policy Issue Alternative Background Information: This intersection is on Iowa DOT's list of top 200 most dangerous intersections. Based on an internal Traffic Engineering analysis there are crash patters than can be corrected by the certain improvements. Safety countermeasures are designed accordingly. CONTRACT DOCUMENTS INTERSECTION OF SAN MARNAN DRIVE AND LAPORTE ROAD TRAFFIC SAFETY IMPROVEMENTS CITY OF WATERLOO, IOWA BLACK HAWK COUNTY DOT Project Number: CS -TSF -8155(736)--85-07 City Project Number: TOF-230 TABLE OF CONTENTS I- NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS I-1 RECEIVING OF BIDS I-1 PUBLIC HEARING I-1 II- INSTRUCTION TO BIDDERS 11-1 III- FORM OF BID OR PROPOSAL III -1 IV- BID BOND IV -1 V- TARGETED SMALL BUSINESS (TSB) AFFIRMATIVE ACTION CONTRACTOR'S RESPONSIBILITIES ON NON -FEDERAL -AID PROJECTS (THIRD -PARTY STATE -ASSISTED PROJECTS) V-1 VI- SPECIFICATIONS FOR TRAFFIC WORKS VI -1 A. GENERAL VI -1 1. Scope VI -1 B. DEFINITIONS VI -1 1. Terms used in these Standard Specifications VI -1 C. RELATED SPECIFICATIONS AND STANDARDS VI -1 D. TRAFFIC SIGNALIZATION VI -2 1. General VI -2 2. Solid State Actuated Traffic Signal Controllers VI -2 3. Controller Cabinet VI -2 4. Loop Detector Amplifiers VI -4 5. Traffic Signal Battery Backup System (BBS) VI -4 6. Vehicular Signal Heads VI -5 7. Pedestrian Signal Heads VI -6 8. Backplates VI -6 9. Foundations VI -6 10. Traffic Signal Pedestals VI -7 11. Galvanized Steel Traffic Signal Supports And Light Poles VI -7 12. Electrical VI -8 13. Bonding and Grounding VI -9 14. Cables and Wires VI -9 15. Handholes VI -10 16. Conduit VI -10 17. Fiber Optics Cable VI -11 18. Mounting Hardware VI -13 19. Pedestrian Pushbutton Detectors VI -13 20. Accessible Pedestrian Signals VI -13 21. Signal Service Meter Bypass Socket VI -14 22. Power Disconnect VI -14 23. Emergency Vehicle Pre-Emption (EVP) System VI -14 24. Traffic Monitoring Camera 25. Wireless Communications VVI -15I-15 26. Inductive Detector Loops VI -15 27. Luminaires VI -15 28. Video Detection System (VDS) VI -17 29. Salvaged Materials VI -17 30. Method of Measurement and Basis of Payment VI -18 E. SIGNS VI -18 1. Signing Material VI -19 2. Street Name Signs VI -19 F. PAVEMENT MARKINGS v1 19 1. Pavement Markings VI -19 2. High Durability Pavement Markings VI -19 G. ESTIMATED QUANTITIES FOR LUMP SUM TRAFFIC SIGNALIZATION BID ITEM VII -2 -190 VII- SPECIAL PROVISIONS V I-1 VIII- GENERAL CONDITIONS OF CONTRACT VII -1 A. Scope VIII -1 B. Inclusion of Documents VIII -1 C. Contractor's Responsibility VIII -1 D. Traffic Control VIII -1 E. Coordination With Utilities VIII -3 F. Contractor Submissions VIII -3 G. Payments VIII -3 IX- SPECIAL CONDITIONS OF CONTRACT VIII -4 X- CONTRACT IX -1 X-1 ii I- NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS NOTICE OF PUBLIC HEARING On Specifications, Form of Contract, and Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Bids for INTERSECTION OF SAN MARNAN DRIVE AND LAPORTE ROAD TRAFFIC SAFETY IMPROVEMENTS RECEIVING OF BIDS City of Waterloo is accepting sealed bids for construction of the INTERSECTION OF SAN MARNAN DRIVE AND LAPORTE ROAD TRAFFIC SAFETY IMPROVEMENTS. Sealed bids will be received by the City Clerk at City Hall, 715 Mulberry St, Waterloo, IA 50703 until September 11, 2014 1:00 p.m. at which time bids will be opened. Project detail documents are now on file in the office of the City Clerk. City of Waterloo will issue tax exempt certificates to the successful bidder and any subcontractors to enable them to purchase qualifying materials for this project free of sales tax. PUBLIC HEARING The City Council will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost at 5:30 p.m. on September 15, 2014, in the Council Chambers in the City Hall. You may appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the hearing. Proposals will be opened and read aloud in the Waterloo City Clerk's Office in the City Hall, on September 11, 2014, at 1:00 p.m. The bids will be acted upon on a later date after the proposals have been reviewed and approved. The project involves traffic safety improvements by modifying traffic signalization. The prior proceedings of the City Council referring to the project, and the Contract Documents are hereby made a part of this notice and shall be an integral part of the contract to be awarded. Contract Documents means the collection of all the documents prepared for and used in the course of advertising and awarding the contract such as Plans, Standard Specifications, Special Provisions, Form of Contract, Form of Bid, General Conditions of Contract, and all other forms and documents. A performance bond will be required before a contract is awarded. A contract will be awarded to the qualified bidder submitting the most favorable bid considering price among other factors. The City reserves the right to reject any or all bids, re -advertise, waive informalities, and consider proposals along with the bid price. Bids may be held by the City for 30 days from the day of the opening of bids prior to awarding the contract. This is a local letting. No federal funds are involved. Liquidated damages will be charged in the amount of $25 per day. A 5% bid security shall accompany the bid in a separate envelope. CITY OF WATERLOO, IOWA Suzy Schares City Clerk NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS PAGE I-1 II- INSTRUCTION TO BIDDERS 1- Two separate envelopes are expected marked as "Bid Proposal" and "Bid Security". All envelopes should be inside a larger envelope marked with the name of project and the bidder's name. The TSB PRE-BID CONTACT INFORMATION FORM should be contained inside the Bid Proposal envelope. INSTRUCTION TO BIDDERS PAGE II -1 III- FORM OF BID OR PROPOSAL INTERSECTION OF SAN MARNAN DRIVE AND LAPORTE ROAD TRAFFIC SAFETY IMPROVEMENTS CITY OF WATERLOO, IOWA Honorable Mayor and City Council, Waterloo, Iowa The undersigned, being a Corporation existing under the laws of the State of a Partnership consisting of the following partners: , having familiarized (himself) (themselves) (itself) with the plans and specifications as well as all other contract documents listed in the Table of Contents and Addenda (if any), now on file in the office of the City Clerk, City Hall, Waterloo, Iowa, proposes to construct and build INTERSECTION OF SAN MARNAN DRIVE AND LAPORTE ROAD TRAFFIC SAFETY IMPROVEMENTS, all in accordance with the above -listed documents for the prices listed below: Total Bid Price in Writing: Dollars Total Bid Price: $ (numbers) 1. In submitting this bid, the bidder understands that the right is reserved by the City of Waterloo, Iowa, to reject any or all bids. If notice of the acceptance of this bid is mailed, emailed, faxed, or delivered to the undersigned within thirty (30) days after the opening thereof, or at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form within ten (10) days after the agreement is presented to him. 2. The bidder has received the following Addendum or Addenda: i. Addendum No. Date 3. The City reserves the right to reduce project size prior to the award of a contract due to budgetary limitations. 4. The City reserves the right to select a bid that is most advantageous to the City, price included. 5. The successful bidder agrees to submit a breakdown of prices for the lump sum traffic signalization item as per signal quantity items shown on the plans immediately after the bidder is awarded the contract. (Name of Bidder) (Date) BY: Title Official Address: (Including Zip Code): I.R.S. No. FORM OF BID PAGE III -1 ITEM QNTY UNITS UNIT PRICE TOTAL ITEM PRICE 1 Traffic Signalization 1 LS 2 Traffic Control 1 LS 3 Mobilization 1 LS Total Bid Price in Writing: Dollars Total Bid Price: $ (numbers) 1. In submitting this bid, the bidder understands that the right is reserved by the City of Waterloo, Iowa, to reject any or all bids. If notice of the acceptance of this bid is mailed, emailed, faxed, or delivered to the undersigned within thirty (30) days after the opening thereof, or at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form within ten (10) days after the agreement is presented to him. 2. The bidder has received the following Addendum or Addenda: i. Addendum No. Date 3. The City reserves the right to reduce project size prior to the award of a contract due to budgetary limitations. 4. The City reserves the right to select a bid that is most advantageous to the City, price included. 5. The successful bidder agrees to submit a breakdown of prices for the lump sum traffic signalization item as per signal quantity items shown on the plans immediately after the bidder is awarded the contract. (Name of Bidder) (Date) BY: Title Official Address: (Including Zip Code): I.R.S. No. FORM OF BID PAGE III -1 IV- BID BOND KNOW ALL MEN BY THESE PRESENTS, that we, , as principal, and , as surety we held and firmly bound unto the CITY OF WATERLOO, Iowa. In the penal sum Dollars ($ ), lawful money of the United States, for the payment of which sum will and truly be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. The condition of this obligation is such that whereas the principal has submitted the accompanying for bid dated the day of 201_, NOW, THEREFORE, (a) If said bid shall be rejected, or in the alternate. (b) If said bid shall be accepted and the principal shall execute and deliver a contract specified and shall furnish a bond for his/her faithful performance of said contract, payment of all persons performing labor or furnishing materials in connection therewith, all other respects perform the agreement created by the acceptance of said bid, Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the city in liquidation of damages sustained in the event that the principal fails to execute the contract and provide the bond as provided in the specifications or by law. in the form and for the and shall in The surety, for value received, hereby stipulates its bond shall be in no way impaired or affected may accept such bid or execute such contract; such extension. and agrees that the obligations of said surety and by any extension of the time within which the city and said surety does hereby waive notice of any IN WITNESS WHEREOF, the principal and the surety, have hereunto set their hands and seals, and such of them as are corporations, have caused their corporate officers this day of , A.D. 201 . Witness Witness Attorney -in -Fact Principal By Surety (Title) By BID BOND (Seal) (Seal) PAGE IV -1 V- TARGETED SMALL BUSINESS (TSB) AFFIRMATIVE ACTION CONTRACTOR'S RESPONSIBILITIES ON NON- FEDERAL -AID PROJECTS (THIRD -PARTY STATE -ASSISTED PROJECTS) 1. TSB DEFINITION A TSB is a small business, as defined by Iowa Code Section 15.102(5), which is 51% or more owned, operated and actively managed by one or more women, minority persons or persons with a disability. Generally this is a for-profit small business enterprise under single management, is located in Iowa and has an annual gross income of less than 4 million dollars computed as an average of the three preceding fiscal years. 2. TSB REQUIREMENTS In all State -assisted projects made available through the Iowa Department of Transportation, local governments have certain affirmative action requirements to encourage and increase participation of disadvantaged individuals in business enterprises. These requirements are based on Iowa Code Section 196.7 and 541 Iowa Administrative Code Chapter 4. These requirements supersede all existing TSB regulations, orders, circulars and administrative requirements. 3. TSB DIRECTORY INFORMATION Available from: Iowa Department of Inspections and Appeals Targeted Small Business Lucas Building Des Moines, IA 50319 Phone: 515-281-7102 Website: http://dia.iowa.gov/page7.html 4. THE CONTRACTOR'S TSB POLICY The contractor is expected to promote participation of disadvantaged business enterprises as suppliers, manufactures and subcontractors through a continuous, positive, result -oriented program. Therefore the contractor's TSB policy shall be: It is the policy of this firm that Targeted Small Business (TSB) concerns shall have the maximum practical opportunity to participate in contracts funded with State -assisted funds which are administered by this firm (e.g. suppliers, manufactures and subcontractors). The purpose of our policy is to encourage and increase the TSB participation in contracting opportunities made available by State -assisted programs. 5. CONTRACTOR SHALL APPOINT AN EQUAL EMPLOYMENT OPPORTUNITY (EEO) OFFICER The contractor shall designate a responsible person to serve as TSB officer to fulfill the contractor's affirmative action responsibilities. This person shall have the necessary statistics, funding, authority and responsibility to carry out and enforce the firm's EEO policy. The EEO officer shall be responsible for developing, managing and implementing the program on a day-to-day basis. The officer shall also: A. For current TSB information, contact the Iowa Department of Inspections and Appeals (515- 281-7102) to identify potential material suppliers, manufactures and contractors. B. Make every reasonable effort to involve TSBs by soliciting quotations from them and incorporating them into the firm's bid. C. Make every reasonable effort to establish systematic written and verbal contact with those TSBs having the materials or expertise to perform the work to be subcontracted, at least two weeks prior to the time quotations are to be submitted. Maintain complete records of negotiation efforts. TARGETED SMALL BUSINESS PAGE V-1 D. Provide or arrange for assistance to TSBs in seeking bonding, analyzing plans/specifications or other actions that can be viewed as technical assistance. E. Ensure the scheduled progress payments are made to TSBs as agreed in subcontract agreements. F. Require all subcontractors and material suppliers to comply with all contract equal opportunity and affirmative action provisions. 6. COUNTING TSBs PARTICIPATION ON A PROJECT TSBs are to assume actual and contractual responsibilities for provision of materials/supplies, subcontracted work or other commercially useful function. A. The bidder may count: (1) Planned expenditures for materials/supplies to be obtained from TSB suppliers and manufacturers; or (2) Work to be subcontracted to a TSB; or (3) Any other commercially useful function. B. The contractor may count: (1) 100% of an expenditure to a TSB manufacturer that produces/supplies goods manufactured from raw materials. (2) 60% of an expenditure to TSB suppliers that are not manufacturers; provided the suppliers perform a commercially useful function in the supply process. (3) Only those expenditures to TSBs that perform a commercially useful function in the work of a contract, including those as a subcontractor. (4) Work the Contracting Authority has determined that it involves a commercially useful function. The TSB must have a necessary and useful role in the transaction of a kind for which there is a market outside the context of the TSB program. For example, leasing equipment or purchasing materials from the prime contractor would not count. 7. REQUIRED DATA, DOCUMENTS AND CONTRACT AWARD PROCEDURES FROM BIDDERS/CONTRACTORS FOR PROJECTS WITH ASSIGNED GOALS A. Bidders Bidders who fail to demonstrate reasonable positive efforts may be declared ineligible to be awarded the contract. Bidders shall complete the bidding documents plus a separate form called "TSB Pre -Bid Contact Information". This form includes: (1) Name(s) of the TSB(s) contacted regarding subcontractable items. (2) Date of the contract. (3) Whether or not a TSB bid/quotation was received. (4) Whether or not the TSB's bid/quotation was used. (5) The dollar amount proposed to be subcontracted. B. Contractors Using Quotes from TSBs Use those TSBs whose quotes are listed in the "Quotation Used in Bid" column along with a "yes" indicated on the Pre-bid Contact Information form. TARGETED SMALL BUSINESS PAGE V-2 C. Contractors NOT Using Quotes from TSBs If there are no TSBs listed on the Pre-bid Contract Information form, then the contractor shall document all efforts made to include TSB participation in this project by documenting the following: (1) What pre -solicitation or pre-bid meetings scheduled by the contracting authority were attended? (2) Which general news circulation, trade associations and/or minority -focused media were advertised concerning the subcontracting opportunities? (3) Were written notices sent to TSBs that TSBs were being solicited and was sufficient time allowed for the TSBs to participate effectively? (4) Were initial solicitations of interested TSBs followed up? (5) Were TSBs provided with adequate information about the plans, specifications and requirements of the contract? (6) Were interested TSBs negotiated with in good faith? If a TSB was rejected as unqualified, was the decision based on an investigation of their capabilities? (7) Were interested TSBs assisted in obtaining bonding, lines of credit or insurance required by the contractor? (8) Were services used of minority community organization, minority contractors groups; local, State and Federal minority business assistance offices or any other organization providing such assistance. The above documentation shall remain in the contractor's files for a period of three (3) years after the completion of the project and be available for examination by the Iowa Department of Inspections and Appeals. 8. POSITIVE EFFORT DOCUMENTATION WHEN NO GOALS ARE ASSIGNED Contractors are also required to make positive efforts in utilizing TSBs on all State -assisted projects which are not assigned goals. Form "TSB Pre-bid Contact Information" is required to be submitted with bids on all projects. If there is no TSB participation, then the contractor shall comply with Section 7C. of this document prior to the contract award. 9. PRE-BID CONTACT INFORMATION Bidders must submit this form with their bid. If there are no TSB subcontractors submit the form anyway and write on it none -contacted, non -available, etc. TARGETED SMALL BUSINESS PAGE V-3 Form 730007WP 7-9 Contractor Project# County TARGETED SMALL BUSINESS (TSB) PRE-BID CONTACT INFORMATION Page# City (To In order for your bid to be considered responsive, you are required to provide nforrmat on ontthis Bi fo msBhowing your Targeted idders per the tSmalll Business Contract (contacts made with your bid submission. on) and confirmation. made good faith efforts to meet the goals. In the event it is determined that the Targeted Small Business goals are not met, then before awarding the contract, the Contracting Authority will make a determination as to whether or not the apparent successful low bidder a subcontractor. NOTE: Every effort shall be made to solicit quotes or bids on as many subcontractable items as necessary to achieve the established goals. If a TSB's quote is used in the bid, it is assumed that the firm listed will be used as TABLE OF INFORMATION SHOWING BIDDERS PRE-BID This information is subject to verification TARGETED SMALL BUSINESS (TSB) CONTACTS SUBCONTRACTOR TSB DATES CONTACTED QUOTES RECEIVED YES/ NO DATES CONTACTED Total dollar amount proposed to be subcontracted to TSB on this project $ List items by name to be subcontracted: TARGETED SMALL BUSINESS PAGE V-4 QUOTATION USED IN BID YES/ NO DOLLAR AMT. PROPOSED TO BE SUBCONTRACTED VI- SPECIFICATIONS FOR TRAFFIC WORKS A. GENERAL 1. Scope a. These Specifications cover the work described in the contract documents. It covers furnishing all labor, equipment and materials, and performing all required operations to complete the work as per contract documents and to provide a completely operational and working signal system. Where reference is made to the codes, standard specifications, supplemental specifications, the safety orders, the general orders, the standards, laws, and ordinances, it shall mean the version of the reference that is in effect on the bid advertising date. b. All work shall be performed and all material and equipment shall be provided in accordance with these Standard Specifications except where modified in the Special Provisions or elsewhere in the contract documents. B. DEFINITIONS 1. Terms used in these Standard Specifications a. Specifications means this document titled SPECIFICATIONS FOR TRAFFIC WORKS" b. Iowa DOT means the Iowa Department of Transportation. c. City means City of Waterloo, Iowa, or its representatives. d. WTOD means City of Waterloo Traffic Operations Department. e. Punch List means a list of items that need to be corrected by the Contractor on the project before the final acceptance can be made. f. Response Time means the elapsed time from when the Contractor is given a notice to take certain actions to the time the Contractor actually starts the action. g. LED means light emitting diode. h. IP means Internet Protocol. i. APS means Accessible Pedestrian Signals. C. RELATED SPECIFICATIONS AND STANDARDS a. The Contractor shall comply with all of the standards listed below: b. ANSI (American National Standards Institute) Standards. c. ASTM (American Society for Testing Materials) Standards. d. EIA (Electronics Industries Associations) Standards. e. Iowa DOT Standard Specifications for Highway and Bridge Construction, and all Current Supplemental Specifications, in Particular Sections 2402, 2403, 2404, 2405. 2408, 2423, 4187, and Division 26, except that Article 1107.06 shall not apply, which requires that all products of iron, steel, or a coating of steel which are incorporated into the work shall be of domestic origin and shall be melted and manufactured in the United States.. f. IMSA (International Municipal Signal Association) Standards. g. ITE (Institute of Transportation Engineers) Standards. h. MUTCD - Iowa Manual on Uniform Traffic Control Devices. i. National Electrical Code. j. National Electrical Safety Code. k. NEMA (National Electrical Manufacturers Association) Standards. I. Specifications of the Underwriters Laboratories, Inc. m. TIA (Telecommunications Industries Association) Standards. n. TIA/EIA (Telecommunications Industry Association/Electronic Industries Alliance) 568 SPECIFICATIONS PAGE VI -1 o. NTCIP (The National Transportation Communications for Intelligent Transportation System) Protocol. p. All pertinent local, state and federal laws and regulations covering installation, material, design, construction, and operation. q. The Contractor shall notify WTOD in writing of any discrepancy or ambiguity as to the intent or meaning of the Contract Documents before starting to work on that area. WTOD will supply the Contractor in writing with the intent. The decision of WTOD shall be final and conclusive. D. TRAFFIC SIGNALIZATION 1. General a. The contract work shall comply with the applicable requirements of the Iowa DOT's Standard Specifications for Highway and Bridge Construction and current supplements, in particular the following parts: i) Section 2402: Excavation for Structures ii) Section 2403: Structural Concrete iii) Section 2404: Reinforcement iv) Section 2405: Foundations and Substructures v) Section 2408: Steel Structures vi) Section 2423: Support Structures for Highway Signs, Luminaires, and Traffic Signals vii) Section 2525: Traffic Signalization viii) Section 4187: Materials for Support Structures ix) Division 26: Roadside Development (2601.01 to 2612) b. Materials shall be of new stock unless the plans provide for the relocation or the use of materials furnished by others. New materials shall be the products of approved suppliers and manufacturers, approved by the Engineer. Miscellaneous electrical equipment and materials shall be UL approved. 2. Solid State Actuated Traffic Signal Controllers a. Controller shall be NEMA TS -2 Type 1 fully NTCIP ready. Controllers shall be capable of providing a minimum of eight vehicle phases and eight pedestrian phases. A minimum of four independent pre- emption functions shall be provided on the controller. b. Controller shall be ready for being integrated into a central interconnect system through IP -based, fiber optics interconnection and be able to fully communicate with central control software and accept central controller commands for operation. Controllers shall have all the latest upgrade revisions made to them. c. Direct human interface shall be through menus or graphics user interface. d. Controller shall be capable of time of day, day of week, and time of day pre-programming with active NTCIP communications and shall be fully compatible with and capable of full communications with and operation of at least one, and preferably both, of City's existing controller manufacturers, Econolite and Siemens. Controllers shall be capable of free operation and shall revert to such operation in the event of an appropriate signal from the master or central controller or an interruption in the communications for about three consecutive cycles. e. Controllers shall be provided with volume -density operational features and shall be capable of generating database and status reports. f. Each local controller shall have a removable memory key or USB slot for copying controller data for either backup or for transferring to another controller. 3. Controller Cabinet a. The controller cabinet shall be a fully operational and functional NEMA TS2 Type 1 cabinet that is fiber optics ready and NTCIP ready and shall meet or exceed all the requirements of the Specifications. The controller cabinet shall include everything for TS2 operations, such as bus interface units (BIU), power supplies, MMU, necessary two -channel detector cards, and all other SPECIFICATIONS PAGE VI -2 necessary components. Cabinet shall come with mounted 110 V power strip with at least four outlets and mounted 100/10 hardened managed Ethernet switch with at least five outlets. All external communications to the cabinet's components shall be through the Ethernet switch. b. All conduit openings in the controller cabinet shall be sealed with a sealing compound. This compound shall be a readily workable soft plastic, except those provided for drains. It shall be workable at temperatures as low as 30° F, and shall not melt or run at temperatures as high as 300` F. c. Controller cabinets shall be dust proof, weatherproof and made from high-grade aluminum to furnish housing for the control equipment and terminal facilities. Anchor bolts shall be included. A gasket panel police door shall be provided with police lock, two keys, flash switch and signal shutdown switch. A 15 AMP GFCI duplex receptacle and lamp base with on-off toggle switch shall be provided. Outlet and lamp shall be fused ahead of the cabinet circuit breaker. The detector rack(s) shall be capable of eight -phase operation plus four pre-emption channels. The 12 -bay load switch shall be provided and loaded appropriately. d. Maintenance Switches. Inside the cabinet shall include properly rated and of good quality Stop Time Control, Timer Power, Flash, and Detector Test Switches. e. The stop time control switch shall be a three -position switch labeled MANUAL -OFF -NORMAL. The center off position shall allow the controller to cycle normally during flash. f. The flash switch shall let the controller continue to operate within the cabinet for field evaluation of the controller. g. The lowest field connection shall be at least 3 inches from the bottom of the cabinet. The anchor bolts shall be secured with nuts which shall not have more than three full threads exposed or interfere with field connections. The field terminals shall attach to the controller cabinet with color coded Y, R, G and B electrical spring wire connectors. Connectors shall be designed flexible and durable with an outer insulator providing a compact, fully insulated connection without cutting or abrading wires. The four spring connectors shall have a corrosion resistant steel inner shell to strengthen them while permitting spring expansion and contraction due to temperature changes. The connector shall have a deep, flared skirt to protect against shorts and shiners. The connector shall have a flexible base to allow the connector to bend with wires. h. The field terminals shall connect to the controller cabinet with standard screws. Lug terminals will not be accepted. i. No hardware or terminal facilities shall be attached to the cabinet door, excluding an intersection call/display panel and test switches as required. j. Two cabinet electrical prints shall be provided for each cabinet. k. Where the cabinet seats on the concrete base, the bottom edge of the cabinet shall be waterproofed. Appropriate silicone sealing caulk shall be applied to the mating surface of concrete at a minimum bead diameter of 1/2 inch to 3/4 inch before installing the cabinet so that when the cabinet is being installed, securing anchor bolts provide for even and uniform spreading of the sealing material. The underside of the cabinet flange shall be free from any foreign objects, washers, spacers, etc., before caulking procedure. I. All cabinet and police door locks shall use a standard key and standard skeleton key. The police panel flash switch shall be wired such that when it is switched to "flash" the controller will return to its initialization point and remain there until turned off flash. m. All load switches shall conform to the triple -circuit solid-state type load switch as specified in the NEMA standard "TS2-6.2 Three -Circuit Solid State Load Switches". Load switches shall have LED input and output indications. LED indications shall be provided to reflect the DC driver state for red, yellow and green. The closing or opening of signal circuits shall be positive without objectionable dark intervals, flickering of lights or conflicting signal indications. All internal components shall be accessible without encapsulation. n. Power supply loads shall be metered. o. Any load switch circuit supplying power to a single indication with the exception of a red light shall have a ballast resistor attached inside the cabinet. A 10 watt or greater, 3000 ohm resistor shall be adequate. p. Each circuit shall be a 10 ampere rated driver, LED lamp load at 120 VAC. SPECIFICATIONS PAGE VI -3 q. Lightning and Over -Voltage Protection. The Contractor shall furnish and install lightning protection devices within each control cabinet to protect all equipment from over voltage and over current. Cabinet AC power/lightning and overload protection devices shall consist of a solid state surge protector connected to the cabinet ground. A filtering surge protector (surrestor) shall be used. r. Loop isolation transformer to allow operation with a single point short between loop and ground. s. The MSD harness wiring shall all be terminated on a separate dedicated termination panel. t. All incoming service voltage connections (including breakers) shall have clear plastic protective shielding covers. u. Unless otherwise shown on the plans, the supplier shall install one 20 AMP breaker, 1 -pole for traffic signals, one 30 AMP, 2 -pole breaker for lighting, one 60 AMP, 2 -pole breaker for main conductors inside each cabinet. v. The controller cabinet shall have installed a disconnect panel box, which will shut power off to all circuits inside the cabinet. The disconnect panel box shall be wired as shown on the plans. The cabinet shall come with an installed disconnect breaker panel and shall be connected as per the traffic signal schematic on the project plans. Disconnect breaker panels shall be G.E. model TL412C metal 4 circuit (9 inch by 7 1/2 inch by 3 inch), Square D model 1-006-12L100S metal 6 circuit (13 inch by 9 inch by 4 inch), Cutler Hammer BR48L1258P (13 inch by 11 inch by 3.5 inch) or approved equal. 4. Loop Detector Amplifiers a. All loop detector amplifiers shall be two -channel card rack -mounted. The card rack shall include an appropriate power supply. Acceptable amplifiers can be any of IDC, Sarasota, EDI, or Reno brands. The detector card rack shall also accommodate video detection cards when necessary. b. Detectors shall have the capability of operating in "pulse" or "presence" mode, "delay" timing on each channel, adjustable in 1 second increments or less, and "extension" timing on each channel, adjustable in 0.5 -second increments or less. 5. Traffic Signal Battery Backup System (BBS) a. The BBS shall come complete with all the necessary components for a fully functional and operational system and shall include all necessary components such as inverter -charge, batteries, manual bypass, etc. The BBS shall provide uninterrupted power supply in case of mainline power outages or power supply inadequacies and shall be designed to meet NEMA temperature specifications of -40° F to +174' F. b. Battery backup system shall be housed inside a separate cabinet attached to the control cabinet, or inside a separate detached cabinet as specified on the plans except if a hybrid control cabinet is supplied where the control cabinet is designed to house the BBS. All cabinets shall meet the requirements of traffic control cabinets mentioned in the Specifications. Batteries shall be installed in position to be readily accessible for maintenance. All components shall conform to required NEMA, NEC, and UL standards. A chassis ground point shall be provided. One yellow LED indicator light visible on the outside of the control cabinet shall be installed. This LED light shall light up when the BBS is activated and is powering the intersection. c. System shall operate with full control run time for at least one hour. In addition, the system shall provide at least four hours of additional flashing operation. When active, BBS unit shall provide power to the signal system without any deficiency in signal performance and signal indication. There shall be enough power appropriate for the number of signals heads and phasing operation of the intersection. The BBS unit shall be delivered with maintenance manuals and schematic diagrams. d. BBS shall come with a bypass and isolation switch. There shall be adequate cabinet ventilation with bug screens, cleanable filters and an exhaust fan. e. Batteries shall be maintenance -free. Batteries shall be furnished and installed with appropriate fuses. Batteries shall be lightweight for personnel safety and protection plus ease of installation and maintenance. BBS operation shall not cause excessive heat to negatively affect signal operation. f. Battery charging system shall not allow for overcharging and overheating of the batteries. g. As a minimum the BBS shall have the following capabilities: SPECIFICATIONS PAGE VI -4 i) Capacity of 1600 watts ii) DC voltage of 72V iii) Charger rectifier IGBT, Three -Step with temperature compensation, 0 .3c charge, 180 watts iv) Sine wave, THD less than 3%, less than or equal to 3Hz or 1Hz ( Setting by software) v) Frequency stability ± 0.1% unless synchronized to line. vi) Transfer time 0 ms vii) Crest factor 3:1 viii) Efficiency up to 92% ix) DC start x) 6 Pole Anderson latching AC connection lx, 5-15R output receptacle xi) 4 Pole Anderson latching DC connection with reverse polarity interlock xii) Dual Function Ten -Hr delay dial timer with 3 Pole N/O and N/C isolated terminal output. xiii) Utility fail, on battery, low Battery, battery fail, UPS alarm, inverter ON, EPO -1+/- N/O or N/C selectable relay output terminal xiv) Emergency power off dry contact terminal shuts off the UPS output voltage xv) LCD display capable of displaying AC input/output voltage, input output frequency, battery voltage, UPS temperature, voltage settings, load percentage, bypass setting, alarm fault codes etc. h. BBS shall have full warranty for two years. 6. Vehicular Signal Heads a. Signal indications shall be 12 inches in diameter and sectional in construction requiring one section for each light indication. b. All traffic signal light sources shall be LED. LED and LED assemblies shall meet all pertinent NEMA, IEEE, and ITE standards. c. Signal head lenses can be made of glass or ultraviolet stabilized synthetic materials. Non - polycarbonate synthetic lenses shall meet the ITE color standards and 3 1/2 -foot drop test. Lenses shall be capable of withstanding ultraviolet exposure from direct sunlight for a minimum period of 36 months without exhibiting evidence of deterioration. Lenses may be tinted or may use transparent film or materials with similar characteristics to enhance "ON/OFF" contrasts. If a polymeric lens is used, a surface coating or chemical surface treatment shall be used to provide front surface abrasion resistance. d. The housing for the individual sections shall be made of a die-cast aluminum or UV stabilized polycarbonate. The top and bottom of each section shall have an integral locking ring with separations to permit rotation of the signal head in 5 degree or smaller increments. Openings in the top and bottom of the signal shall accommodate standard 1 1/2 -inch bracket arms. All joints between sections shall be waterproof. Locknuts or other means approved by the Engineer shall hold the section firmly together. e. Each section shall be complete with a one-piece, hinged door with watertight gaskets and two stainless steel locking devices. The hinged pins shall be designed so that the doors may be easily removed and reinstalled without use of special tools. f. The lamp socket shall be equipped with color -coded wire, red, yellow, or green, depending upon the lens color of the section. g. The socket wires shall be a minimum of 26 inches long, composed of wire with insulation designated to withstand 105' C. The wiring leads shall be terminated with spade lugs for ease of connection to terminal block. The socket shall be equipped with a gasket to insure a dust -tight fit. h. A coupling washer assembly comprised of two washers, three cadmium -plated bolts, nuts and lock washers shall lock the individual sections together. The hole in the coupling washer assembly shall be large enough to accommodate three 3/4 -inch cables. i. Certification. The City shall be furnished with a certification from the manufacturer of the signal head that the equipment furnished under the contract documents complies with all provisions of the Specifications. If there are any items which do not comply with the contract documents, a list of those SPECIFICATIONS PAGE VI -5 exceptions must be detailed on the certification. j. All screws, latching bolts and hinge pins shall be according to manufacturers' recommendations. k. One section of the three section signal shall be equipped with a six -position terminal block for termination of field wiring. Each five -section signal shall be equipped with an eight -position terminal block. I. All surfaces of metal signal housing doors and visor shall be oven -baked, black enamel, except the doors and visors shall be flat black. m. During the course of construction and until the new signals are placed in operation, signal faces shall be covered or turned away from approaching traffic. When ready for operation, they shall be securely fastened in position facing toward approaching traffic. All traffic signal displays shall be installed as indicated on the plans and aligned and leveled per MUTCD on all axes. All optically programmable signal heads shall be properly programmed to limit their field of view as directed by the Engineer. Three -section overhead displays located on mast arms should have the red indication above the mast arm and five -section displays shall have two sections above the mast arm n. Visors. Each lens shall have an aluminum or UV stabilized polycarbonate cut-off tunnel visor not less than 8 inches in length and designed to shield each lens. Visors shall have a minimum thickness of 0.05 inch and be painted flat black. 7 Pedestrian Signal Heads a. All pedestrian signal heads shall include all the necessary fittings and adjustable cable tie type brackets and shall use LED. b. The pedestrian signal shall be 16 inches, with a universal don't walk "HAND" symbol indication and a universal walk "MAN" symbol indication in one section head, and countdown timers. c. Other properties shall be the same as defined for vehicular traffic signal heads defined earlier. 8. Backplates a. Backplates shall be made of aluminum or ABS UV stabilized plastic and shall be louvered. Backplates shall be 5 -inch border in size and shall be at least 0.05 inch thick. A 1 -inch radius shall be provided on all corners. Each backplate shall be furnished with all the necessary mounting hardware for attachment according to manufacturers' instructions. b. The size of each backplate shall be suitable for mounting on three -section and five -section, 12 -inch signal heads, including space for plumbizers, when called for. All mounting hardware shall be rustproof and corrosion resistant. 9. Foundations a. A screw-in metal foundation can be used in lieu of a concrete base for pedestal installations. If used, it shall be conform to manufacturer's specification for use as traffic signal pedestal pole as per plans. b. The concrete bases shall conform to the dimensions shown on the plans. The bottom of all foundations shall rest securely on firm undisturbed ground. Forms shall be used for the above ground portion of all foundations. Whenever the excavation for a foundation is irregular in shape, forms shall be used to provide the proper dimensions of the foundations below grade. The material for the forms shall be of sufficient thickness to prevent warping or other deflections from the specified pattern. The forms shall be leveled and a means shall be provided for holding them rigidly in place while the concrete is being deposited. c. The Contractor shall be responsible for the proper elevation, offset and level of each foundation. Where the foundation cannot be constructed as shown on the plans because of an obstruction, the Contractor shall relocate the foundation or use other effective methods of supporting the pole after securing the Engineer's approval. d. Anchor bolts and reinforcement shall be held rigidly in-place before the concrete is poured. Anchor bolts shall be held in-place by means of a template constructed to space the anchor bolts uniformly in accordance with the pattern shown on the plans, and not to protrude excessively after installation of equipment. e. Two conduit inlets shall be installed as a minimum per foundation. Inlets not used shall be capped below grade. A ground rod shall be placed external to each foundation. All ground rods shall be a SPECIFICATIONS PAGE VI -6 minimum of 5/8 -inch in diameter, 8 -foot long copper clad and shall be external to the concrete foundation, driven 4 inches below ground surface. Anchor bolts, conduits and reinforcement shall be held rigidly in place before the concrete is poured. f. The center of the template and the center of the concrete base shall coincide unless otherwise directed by the Engineer. High -frequency vibrator shall consolidate concrete after it is placed in the form. The top of the base shall be rounded with an edger having a radius of 1/2 inch. The exposed surface of the base shall have a rubbed surface finish. g. Should the Contractor find that it is necessary to alter or reconfigure any portion of the installation or there would be a conflict with the design versus the site grade ditches, utilities, etc., the City shall be notified in writing of the portions that are in conflict. Immediate response will be given by the City or its representative to avoid delays. h. After the foundation or base has been poured, no modification of any sort shall be made. If any part of the foundation or base is installed in an incorrect manner, as determined by the Engineer, the entire foundation or base shall be removed and the Contractor shall install a new foundation or base at no extra cost to the City. i. Prior to installing the structures, the anchor bolts shall be covered in such a manner as to protect them against damage and to protect the public from possible injury. j. The foundation must be given seven days to cure before the structures are erected. k. New bases shall be constructed and finished to the dimensions shown on the plans. Concrete shall be as specified in paragraph 2403.03 of the Iowa DOT Standard Specifications for Class C, Mix No. C-4, air -entrained P.C. concrete, and shall be placed in accordance with Section 2403 of the Iowa DOT Standard Specifications. I. Reinforcement shall be in accordance with Section 2404 of the Iowa DOT Standard Specifications. The top of the signal base shall be at a minimum of 2 inches and a maximum of 3 inches above the finished grade. m. Whenever excavation is made across parkways, driveways or sodded areas, the sod, topsoil, crushed stone or gravel shall be replaced or restored as nearly as possible to its original grade and the grade involved shall be left in a neat and presentable condition. n. Concrete sidewalks, pavements, base courses and bituminous surfaces shall be replaced with new materials. o. The backfill shall be mechanically compacted in 6 -inch layers to a density equal to that of the surrounding material. 10. Traffic Signal Pedestals a. The length of the pedestal, from the bottom of the base to the top of the shaft, shall be 10 feet, unless otherwise specified on the plans. For galvanized poles, the pedestal shaft shall be fabricated of tubing with a wall thickness of at least 1/8 inch. It shall have a satin brush or spun finish. The top of the shaft shall have an outer diameter to receive a pole -top mounting bracket of a traffic signal or a pedestal -mounted traffic signal controller. b. All hardware shall be of hot dipped galvanized steel in accordance with the latest revision of ASTM A123. All traffic signal pedestals shall be Sch 80 galvanized steel or Sch 80 spun aluminum. Steel shall be in conformance with the Section 2525 of the Iowa DOT Standard Specification. c. The pedestal base shall be cast -aluminum, breakaway, with a handhole. The size of the handhole shall be at least 4 inches by 6 inches and equipped with a cover, which can be securely fastened to the shaft with the use of simple tools. The surface of the base shall be prepared for painting in accordance with the manufacturer's recommendations and coated to match the pedestals. d. Bases shall have a minimum weight of 20 pounds, and shall have a four -bolt pattern uniformly spaced on a 13 3/4 -inch diameter bolt circle. e. Anchor Bolts. Galvanized, hot rolled steel anchor bolts, sizes as determined by the pole manufacturer, shall be supplied, complete with all the hardware required for installation. The anchor bolts shall have a right angle bend at the bottom end and threaded at the top end. 11. Galvanized Steel Traffic Signal Supports and Light Poles a. The signal mast arms, support poles and light poles shall be continuous steel poles of the anchor base type as shown on the plans. The pole shall be fabricated from low carbon (maximum carbon SPECIFICATIONS PAGE VI -7 0.30%) steel of U.S. Standard Gauge and shall be manufactured from steel sheet with one continuous welded vertical seam. b. After manufactured, they shall have a minimum yield strength of 48,000 psi. The base shall be of heavy cast or rolled steel attached to the lower end of the shaft by a continuous weld on both the inside and outside of the shaft. The diameter of the bolt circle shall be as specified by the manufacturer. c. It is permissible to fabricate poles and mast arms by welding two sections together by vendor only. Welding and fabrication shall conform to the Structural Welding Code AWS, as modified by Section 2423 of the Iowa DOT Standard Specifications. d. The pole shall be designed to support the traffic signals, lights and/or signs with the clearance as shown on the plans. Where called for on the plans, the poles shall be designed to assume high-rise design luminaire arms for streetlights. The luminaire riser may be designed and manufactured as a separate add-on piece. e. The pole shall be equipped with a minimum 2 -foot by 1 -foot 10 -inch transformer base. f. Securing of the cover of the shaft shall be possible with the use of simple tools. g. The mast arms and poles shall be equipped with all necessary hardware, shims, and anchor bolts to provide a complete installation without additional parts. h. In addition to what is shown on the plans, all signal poles and mast arms shall be designed to carry a five -section traffic signal head and a 24 inch by 36 inch sign at the end of each mast arm. i. All hardware shall be of hot dipped galvanized steel in accordance with the latest revision of ASTM A123. All mast arms and support poles shall be galvanized steel and shall be in conformance with Iowa DOT Specification 2525 of the Standard Specifications. j. All luminaire extensions shall provide for 30 -foot mounting height and 12 -foot overhang, unless otherwise specified on the plans. k. All signal supports shall contain the anchor bolts. The anchor bolts shall be constructed from A36 steel with minimum yield strength of 50,000 psi. The anchor bolts shall be hot dipped galvanized for a minimum of 12 inches on the threaded end and shall be threaded a minimum of 6 inches at one end and have a 4 -inch long, 90 -degree bend at the other end. I. Certification. The fabricator shall certify that the mast arms are capable of withstanding winds of at least 100 mph without failure; that only certified welding operators in accordance with AWS D1.1-75 or latest revisions were used; and that only electrodes as modified by the current version of AASHTO Standard Specifications for Welding of Structural Steel for Highway Bridges were used. m. Pole Erection. All poles are to be erected vertically with the mast arm at a right angle to the centerline of the street, unless otherwise specified, and securely bolted to the cast -in-place concrete foundations at the locations indicated on the plans. n. Leveling shall be accomplished by the use of nuts on each anchor bolt. One nut shall be placed on each anchor bolt and the pole placed in position on these nuts. The top nuts shall then be placed loosely and the pole adjusted to the vertical position by adjusting both the upper and lower nuts and final tightening of top nut to expose a maximum of three full threads. o. All threaded pedestal poles shall be drilled and tapped and a 1/4 inch diameter X % inch long galvanized or stainless steel bolt shall be installed through the base and the pole to prevent turning of the pole. p. The Location of All Signal Standards. The locations of all signal standards shown on the plans are subject to adjustment depending on the actual locations of existing underground utilities and overhead utilities. Actual locations of standards will be selected at the time of construction upon location of existing utilities. 12. Electrical a. Service Installation. (Traffic Signal and Lighting): The Contractor shall supply and install a 2 -inch Sch 80 PVC conduit to the source of power either to the transformer or up the power pole with a weather head connector as required by the power company supplied by the Contractor. The size of the service conductors shall be 3/c No. 3 AWG stranded conductor. The Contractor shall be responsible for coordination of this work with the power company and for payment of connection fees, if any. The address of the source of power will be as shown on the project plans. b. Pole: There shall be one conductor for each optical unit or set of optical units operating identically SPECIFICATIONS PAGE VI -8 through the same cycle and one conductor for common return. Each overhead red, yellow, green signal head shall be wired with a separate cable from a splice in the pole base according to the conductor combination specified on the plans. c. An electrical splice in each wire servicing traffic signal heads on a pole shall be made in the handhole compartment of that pole. All wiring, except loop and magnetic detector wire, shall be one continuous length of cable from the splice in the handhole compartment of the signal pole to the terminal compartment in the controller cabinet. Splices for detectors will be permitted between the detector wire and the detector lead-in cable only at the first handhole provided adjacent to the detector and will be done by City personnel. d. All splices in the handhole compartment of a signal pole shall be made using twist wire connectors. Signal cable splices shall be made using gel -filled wire nuts. Cable connections in signal heads and controller cabinets shall be made at the terminal blocks with a mechanical attachment device attached to each wire end by terminal connectors specified elsewhere in the Specifications. e. Slack for each cable shall be provided by a 4 -foot length in each handhole and a 2 -foot length in each signal and controller base (measured from the handhole compartment to the end of the cable). In those handholes where detector splices are made, a 4 -foot length of cable slack shall be provided in both the loop wire and the shielded lead-in cable. f. Cables shall be pulled through conduit by means of a cable grip designed to provide a firm hold upon the exterior covering of the cable or cables, with a minimum of dragging on the ground or pavement. This shall be accomplished by means of reels mounted on jacks or rollers and other suitable devices. A suitable wire lubricant shall be used to reduce friction and strain on wires or cables. g. Service cable runs shall be continuous from the power line located on the service pole to the meter located on the controller cabinet or from the meter located on the service pole to the terminal compartment in the controller, whichever is applicable. The service riser shall be topped by standard weather head or otherwise replaced with "U" Guard. h. Clearances to the overhead utilities shall be specified by the serving utility. The power company will furnish the electrical meter. The Contractor shall supply the service cabinet. All work shall be in accordance with Iowa DOT Specification 2525 of the Standard Specifications and the MUTCD. i. A uniform systematic color code shall be used. j. All wiring shall comply with the National Electrical Code and City Ordinance, and shall be subject to the inspection of WTOD. k. All wire shall be plainly marked on the outside of the sheath with the manufacturer's name and identification of the type of the cable. 13. Bonding and Grounding a. Metal conduit, service equipment, anchor bolts, metal poles, pedestals, controller cabinets, and all other electrical equipment shall be made mechanically and electrically secure to form a continuous system, and shall be effectively grounded. The grounding conductor shall be a No. 6 AWG stranded green copper wire. b. Grounding bar shall be accomplished by bonding the grounding circuits to copper clad metal, driven electrodes. All electrodes shall be as a minimum, 5/8 inch in diameter and 8 -foot long copper clad. The electrodes shall be driven vertically until the top of the rod is a minimum of 4 inches below grade. Bonding to the ground rod shall be made by means of suitable screw type positive ground rod clamps. Grounding to waterlines will not be permitted. c. Bonding of standards and pedestals shall be by means of a bonding strap attached to an anchor bolt or to 1 3/16 -inch, or longer, brass or bronze bolt installed in the pole base. d. The service meter and socket shall be bonded to a ground electrode by use of a ground clamp and a No. 6 AWG copper wire and shall be by means of cadmium -plated grounding bushing and bonding jumpers. Where there is a change at a pull box or manhole for non-metallic conduit to metallic conduit, the grounding wire in the non-metallic conduit shall be bonded to the metallic conduit. e. Existing ungrounded metal poles shall be grounded by means of a driven ground rod. 14. Cables and Wires a. The number of conductors and size of all traffic signal cable shall be as specified on the plans. All wire shall be plainly marked on the outside of the sheath with the manufacturer's name and SPECIFICATIONS PAGE VI -9 identification of the type of the cable. b. Service Conductors. Power cable shall be a 600 -volt, stranded, insulated, single conductor, No. 8 AWG (black and white) unless otherwise stated in the plans. Ground wire shall be No. 6 AWG green stranded copper wire. c. Signal Pole Base to Signal Pole Base. This shall be composed of either 5 -conductor No. 16 AWG or 12 -conductor No. 16 AWG cable IMSA Spec 20-1 Signal Cable — PE insulations, PE Jacket or otherwise specified on project plans. The color code should be NEMA K-1 method 1 with 600 volts rating. The signal cable conductors shall be composed of stranded wire. d. Signal Pole Base to Signal Heads. The wire running inside all signal poles (either mast arm or pedestal mounted) and mast arms to signal heads shall be No. 16 AWG cable (the number of conductors shall be specified on plans) and composed of stranded wire. e. Luminaire Conductors. Conductors shall consist of type THWN, 600 volt, and single conductor copper stranded wires, which run continuously between poles. Conductors shall meet the requirements of Article 4185.12 of the Iowa DOT Standards Specifications and shall be of the size and number shown on the plans. f. Detector Lead -In Cable. Detector lead-in cable shall be No. 16 AWG, meeting the requirements of IMSA Specification 50-2 or latest revision thereof. g. Tracer Wire. Tracer wire shall be a #10 AWG wire single conductor, stranded copper, Type THWN, with UL approval and orange jacket. Provide in conduit runs that contain fiber optic cable. 15. Handholes a. Unless otherwise indicated on the plans, handholes shall be constructed as per these Standard Specifications. b. Except for fiber optics handholes, the Contractor may furnish a poured -in-place concrete handhole, with cast iron ring and cover, or a pre -cast concrete handhole, with cast iron ring and cover, or a fiberglass handhole. Concrete pipe, meeting AASHTO Specification designation M86 for non- reinforced or M170 Class III for reinforced, of suitable length and diameter may be used, and shall be provided with cable hooks made with a minimum 1/4 -inch diameter steel material. Cast iron ring and cover may be rated light duty for non -traffic areas (155 pound minimum). Fiber optics handholes shall be as per plans. c. Handholes on fill section shall have a drain and drain pipe. d. A crushed stone sump with a minimum depth of 18 inches shall be provided beneath all handholes. e. The cover shall have the name "TRAFFIC" in 2 -inch letters cast into the lid. The handhole shall be large enough to house loops in fiber optics cable as per manufacturer's recommendation for minimum diameter of the fiber optics cable loop. f. Frames and covers for handholes shall be cast iron and conform to the dimensions shown on the plans. The top of the handhole shall be set flush with the sidewalk or driveway surface. When constructed in an earth shoulder away from the pavement edge, the top surface of the handhole shall be approximately 1 inch above the surface of the ground or as indicated on plans. g. The ends of the conduit leading into the handhole shall extend a minimum of 1 inch and not more than 2 inches beyond the inside wall. All conduits in the handhole shall slope inward in a manner so as to provide drainage of water or condensation. Each handhole shall contain a minimum of two cable hooks. The hooks shall be permanently fastened to the inside wall near the top of the handhole. h. When precast concrete sections are used for handholes, the conduit entrances shall be neatly grouted between the conduit and the precast concrete. The handhole ring shall fit snugly inside the precast concrete section. Grouting shall be done immediately after conduits are placed into the handhole to prevent washing in of debris. i. After installation of handhole and before acceptance by the City, all foreign debris, including but not limited to dirt, leaves, grout, concrete, cans and glass, shall be removed. j. All loop detector lead-in conductors shall be placed into a handhole prior to winter shut down. 16. Conduit a. The number, type, and size of conduit shall be as specified on the plans. b. Poly Vinyl Chloride. Conduit specified on the plans, as polyvinyl chloride (PVC) shall be rigid polyvinyl SPECIFICATIONS PAGE VI -10 chloride meeting the requirements of NEMA TC -2, Type 2, and applicable UL standards. c. Conduit buried in open trenches shall be placed a minimum of 18 inches deep and shall extend a minimum of 3 feet 6 inches from the back of curb unless otherwise directed by the Engineer. Open trench methods of placing conduit will be permitted except where the conduit is to be placed under existing pavement. Conduit in pavement areas shall be placed to a minimum depth of 24 inches below the finished pavement surface or as directed by the Engineer. d. The backfill materials from the placement of conduit in open trenches shall be deposited in the trench in layers not to exceed 6 inches in depth and each layer shall be thoroughly compacted before the next layer is placed. All cinders, broken concrete, or other hard abrasive materials shall be moved and shall not be used in the backfill material. All surplus material shall be removed from the public right-of-way and properly disposed e. Whenever excavation is made across parkways, driveways or sodded areas, the sod, topsoil, crushed stone or gravel shall be replaced or restored as nearly as possible to its original grade and the grade involved shall be left in a neat and presentable condition. f. Concrete sidewalks, pavements, base courses and bituminous surfaces shall be replaced with new materials. g. Underground conduits shall be laid at a distance of at least 6 inches from any water line or other utility line. h. When the plans require the conduit be placed without disturbing the existing pavement, the term "pushed" is used. Pushed conduit shall be placed by jacking, pushing, boring or any other means necessary to place the conduit without cutting or removing pavement. The size of a bored hole shall not exceed the outside diameter of the conduit, which is to be placed. Tunneling under the pavement or water jetting will not be permitted. Pits for boring shall not be closer than 2 feet to the back of curb unless otherwise directed by the Engineer. Conduits shall be Sch 80 PVC unless otherwise shown on the plans. i. When it is impractical to push the conduit under pavement due to unanticipated obstructions, the Contractor may, with the Engineer's permission, cut the existing pavement. j. Where conduit is to be placed by trenching methods under existing asphaltic pavement, an 8 -inch wide by 18 -inch deep trench shall be opened along neat lines. The trench shall be backfilled with crushed stone, acceptable to the Engineer, filled with Class M high -early strength concrete to within 4 inches of the surface level. The concrete shall be allowed to set for a minimum of 48 hours without being exposed to traffic. The final 4 inches of backfill shall be a hot bituminous concrete plant mix acceptable to the Engineer. k. A polyethylene pull rope shall be installed in all conduits, which is identified on the plans for future use. At least 2 feet of pull rope shall be doubled back into the conduit at each termination. I. Conduit shall be laid to drain and 1 -inch drains with crushed stone sumps shall be installed as shown on the plans and at all low points. m. The backfill shall be mechanically compacted in 6 -inch layers to a density equal to that of the surrounding material. Conduit shall be connected to existing and new light bases and junction boxes. All required fittings shall be furnished and installed by the Contractor to provide a continuous, enclosed conduit system between poles. Conduit under pavement and driveways shall be rigid steel conduit or PVC Schedule 80, Type 2, in accordance with Iowa DOT Specification Article 4185.10 of the Standard Specifications. All trenches shall be backfilled with material containing no broken pieces of concrete or asphalt, stone, brick, wood or other unsuitable material including nested clods. n. All conductors and wiring shall be furnished as new material and installed by the Contractor and shall conform to Iowa DOT Specification 2525 of the Standard Specifications. o. Conduit not under pavement or driveways shall be Schedule 40 PVC. p. All unused conduits, whether for future use or for later use in the project, shall be capped. q. All conduits shall be sloped to drain toward the nearest handhole, and if this should prove to be impractical, then a conduit drain shall be provided with crushed stone drainage sumps at all low points, as detailed in the plans for traffic signal bases. A permeable membrane to keep sand from washing back into the conduit shall be installed at the conduit drain. 1 7. Fiber Optics Cable a. Fiber optics interconnect shall remain continuous. Only the 12 strands inside the green tube shall be SPECIFICATIONS PAGE VI -11 cut, fanned out, fusion spliced to the cabinet, and terminated inside the control cabinet. b. Traffic signal controller interconnection and monitoring camera interconnection to Traffic Operations Center shall be through fiber optics cable. Fiber optics size, color codes (if any), and number of terminations shall be as shown or mentioned on the plans. c. Unless otherwise mentioned on the plans, the traffic fiber optics control communications and interconnect cable shall be housed in a 3 -inch conduit and shall have the following minimum properties. d. A minimum of 72 stranded single mode loose tube cable meeting pertinent ANSI, EIA, and TIA Specifications for the usage, installation, and location type required by this project e. Typical Core Diameter 8.3 um ± 1.0 um f. Cladding Diameter: 125.0 um ± 1.0 um g. Core concentricity ± 1% h. Attenuation Uniformity: No point discontinuity greater than 0.1 um at Either 1310 nm or 1550 nm i. Max Attenuation 0.40 db/Mile j. The coating shall be a dual -layer UV -cured acrylate applied by the fiber manufacturer. The coating shall be mechanically or chemically strippable without damage to the fiber. The central member of the cable shall be a glass reinforced plastic rod designed to prevent the buckling of the cable. The cable core interstices shall be filled with water blocking tape to prevent water infiltration. Dielectric fillers may be included in the cable core where needed to lend symmetry to the cable cross-section. k. Buffer tubes shall be of dual layer construction with the inner layer made of polycarbonate and the outer layer made of polyester. Each buffer tube shall be water -blocked with a water-swellable yarn or tape. Buffer tubes shall be stranded around the central member using reverse oscillation, or "SZ", stranding process. I. The buffer tubes shall meet TIA/EIA-598A, "Color Coding of Fiber Optic Cables". The fiber cable shall include loose tubes with 12 fibers in each tube. m. The cable tensile strength shall be provided by a high tensile strength aramid yarn and/or fiber glass. n. All dielectric cables, without armoring, shall be sheathed with medium density polyethylene. The minimum nominal jacket thickness shall be 0.055 inch. Jacketing material shall be applied directly over the tensile strength members and flooding compound. The jacket or sheath shall be marked with the manufacturer's name and the words "Optical Cable," the year of manufacture, and sequential feet marks. The markings shall be repeated every 2 feet. The actual length of the cable shall be within the range plus 1% of the length marked. The marking shall be in a contrasting color to the cable jacket. Additionally, the jacket marking shall have a durable weatherproof label which shows the actual attenuation of each fiber expressed in dB/mile. o. The cable shall be fabricated to withstand a maximized pulling tension of 600 pounds during installation (short term) and 135 pounds upon installation (long term). p. The shipping, storing, installing and operating temperature range of the cable shall be -40` F to +158' F. q. The manufacturer shall test at the 100% level all fiber optic cable for the following tests: i) Each fiber proof tested at a minimum load of 350 Mpa. ii) Each fiber tested for attenuation and the reading shall be part of cable labeling. r. The cable shall meet the appropriate standard Fiber Optic Test Procedure for the following measurements: i) Fluid Penetration ii) Compound Drip iii) Compressive Loading Resistance iv) Cyclic Flexing v) Cyclic Impact vi) Tensile Loading and Bending s. The cable ends shall be available for testing. The cable ends must be sealed to prevent moisture impregnation. t. Fiber Optic Jumpers/Patch Cords. All fibers entering the traffic signal controller cabinet shall be terminated in the fiber optic termination unit within the traffic controller cabinet. Length of patch cord will vary according to distribution unit to traffic signal controller, fiber optic modem, or video modem location within controller cabinet and shall provide for 2 feet of total slack. u. A sufficient number of patch cords shall be installed to provide a fully -operational communications SPECIFICATIONS PAGE VI -12 system. v. Controller cabinet patch cords shall consist of factory -assembled patch cords, each containing two fibers. Each such fiber shall have a connector with ceramic ferrule on each end. Each patch cord shall have a dielectric strength member and a durable outer jacket designed to withstand handling. w. Fiber Optic Termination Unit. The unit shall be a rack mount, drawer type enclosure that is dust and moisture repellent. The unit shall provide easy front access with removable rear tray for easy rear access and shall have a maximum dimension of 3.5 inches H by 18.5 inches W by 11.25 inches D. The size of the unit shall be adequate for the number of fibers, proper winding area, and splices. The unit shall provide for cable entry from the side and be capable of accommodating up to 48 connections x. Connectors. Only connectors of ceramic ferrule and physical contact end finish shall be used to terminate fibers to equipment. ST connectors shall be used for multi -mode fiber. SC connectors shall be used for single -mode fiber. Maximum attenuation per connector shall be 0.75 dB. y. Splices. Fusion splices shall be used for all splices. The fiber cable shall be installed in continuous runs as designated on the plans. Splices shall be allowed only in the splice enclosures and controller cabinets as located on the plans. Maximum attenuation per splice shall be 0.3 dB. z. Fan Out Kits. Fan out kits shall be provided for separation and protection of individual fibers with buffer tubing and jacketing materials suitable for termination of the fiber and fiber optic connector as specified. aa. Splice Enclosure. Ends of continuous fiber cable runs and/or traffic signal controller branch circuit points shall be spliced in an outside plant splice enclosure located in handholes as shown on plans. Enclosure shall accept a minimum of six cables and provide enough trays to splice all fibers. All fiber cables shall enter the enclosure at one end. Enclosure shall be watertight and re -enterable using gel - compressed cable connections and a re -enterable gasket. bb. Fiber splice loss shall not exceed the limits of TIA/EIA 568. 18. Mounting Hardware a. All pedestrian and vehicular signals heads shall be provided with adjustable cable brackets for mounting, as well as all other hardware necessary to completely mount the signals. All signal heads shall connect to poles and mast arms using adjustable cable tie supported brackets. Brackets shall not be painted unless otherwise shown on the plans. Plumbizers are not acceptable. All openings not used shall be plugged with a metal octagonal signal closure cap. No plastic devices of any type will be allowed. Top and bottom brackets will be required for all pole -mounted signal heads unless otherwise shown in the plans. All mounting brackets shall be stainless steel, not painted. 19. Pedestrian Pushbutton Detectors a. Pedestrian pushbutton detectors shall be ADA compliant and shall have a pressure or piezo-electric activated solid state with no handles or toggle switches. The contacts shall be entirely insulated from the case and operating button with terminals for making connections. b. The entire assembly shall be weatherproof, watertight, and freeze -proof and shall be secure against electrical shock and be of such construction as to withstand continuous hard usage. The contact shall be normally open and no current flowing except at the moment of actuation. c. The push button shall have an LED light and shall flash each time the button is pushed. The push button shall emit an audible sound when the button is pushed and emit an audible sound of different frequency when the button is released. 20. Accessible Pedestrian Signals a. Push buttons shall meet the requirement of Section D.19 except where modified in this section. b. Pedestrian detection shall have audio capability with differing frequencies corresponding to each pedestrian signal indication and audio tactile push buttons. The push button should activate the audible signal only for the crosswalk where the push button is activated. c. Accessible Pedestrian Signals and Detectors shall be provided at all pedestrian signals where called for on the plans and shall meet the requirements of the latest version of the Manual on Uniform Traffic Control Devices. SPECIFICATIONS PAGE VI -13 d. APS shall be provided with the following features: i) Both audible and vibro-tactile walk indications ii) Vibro-tactile walk indications shall be provided by a tactile arrow on the pushbutton that vibrates during the walk interval iii) An audible walk indication during the walk interval only. The audible walk indication shall be audible from the beginning of the associated crosswalk. The audio volume and direction shall be programmed to be heard as close to the crosswalk it is controlling as possible to avoid confusion with the other nearby crossing. It shall be placed as close to the curb of the corresponding crosswalk as possible. iv) All audible walk indications shall be a speech walk message. Speech walk messages shall be patterned after the following model: "{name of street). Walk sign is on to cross {name of street)." v) Audible detection beacon audio intensity shall be auto -adjusted based on ambient noise. e. Extended pushbutton features are not required unless otherwise noted on the plans. f. Contractor shall submit shop drawings for all APS and detector equipment for approval. g. Any wiring and equipment required for a complete accessible pedestrian signal and detector installation not indicated in the plans, shall be included in the Traffic Signalization bid item. 21. Signal Service Meter Bypass Socket a. Service panel cabinets shall be furnished when indicated on the project plans and be installed onto the traffic signal controller cabinet by the Contractor. Meter socket shall be UL and ANSI approved and a stamp showing approvals must be visible on inside of the socket. Meter sockets shall be constructed of steel arid finished with light gray coating. The coating shall be electrostatically applied. b. The meter socket shall be rated for two 100 -amp or 200 -amp terminals and have a fifth terminal as a neutral. The meter socket shall also operate with a bypass device so that the traffic signal will not power down during installation or removal of the utility meter. The utility company will supply and install the meter once the Contractor notifies them of the traffic signal startup. c. All units shall be any one of the following: Anchor Electric U42552 -HO, Landis and GYR, HQ -5U- 40405-015, Millbank NU9318-XL, Durham T -H5213 -U (HCP), or approved equal. 22. Power Disconnect a. The cabinet shall come with a properly rated power disconnect. It shall disconnect the power from the utility source to the cabinet so that there are no "hot" circuits or terminals inside the cabinet when servicing it. 23. Emergency Vehicle Pre-Emption (EVP) System a. EVP system shall be fully compatible with City's existing OPTICOM system and shall conform to the plans using Model 764 detectors. b. EVP Detector and Light Installation. The detectors, indicator lights, wiring and connections shall be installed in accordance with the manufacturer's instructions. c. In the event at installation a noticeable obstruction is present in line with the detector, the Contractor shall advise the Engineer before installation. d. The detector and indicator light shall be attached to the traffic signal mast arm to the satisfaction of the Engineer. e. All hardware shall be tightened securely. f. The detector and indicator light shall be installed and mounted in such a way so as to insure the watertight integrity of the complete assembly. The detector shall be installed with the drain hole at the bottom. g. There shall be no detector cable splices from the EVP detector on the traffic signal mast arm to the traffic signal cabinet. The detector cable shall be marked in the traffic signal cabinet as to which street and direction it is associated. h. All EVP detectors and EVP indicator lights shall be operational when each traffic control signal system is initially turned on. SPECIFICATIONS PAGE VI -14 i. The Contractor shall furnish and install 3/c No. 20 AWG EVP detector cables and 3/c No. 14 cables for the confirmation lights where indicated in the plans. Emergency vehicle pre-emption cables (3/c No. 20) shall be installed continuous without splices or terminals from the EVP detector to the traffic signal cabinet. 24. Traffic Monitoring Camera a. Outdoor monitoring cameras shall be installed with full remote control and monitoring capability activated from Waterloo Traffic Operations Center at 625 Glenwood Street, Waterloo, Iowa. As a minimum, system capabilities and features shall include H.264, IP Addressable, Pan - Tilt - Zoom, Auto Focus, and surge protection, High -Resolution Integrated Camera/Optics with self-cleaning lens, built-in back box memory to store camera and location -specific dome settings, including labels, presets, patterns, and zones. These settings shall be automatically downloaded if a new dome drive is installed. 25. Wireless Communications a. Wireless technology shall be compatible with Waterloo's existing system. Signal controller and monitoring cameras shall be connected to WTOD by wireless communications. The City has a wireless communications backbone with several tower and access point devices. For more information on locations and type of existing devices, contact Mohammad Elahi, City Traffic Engineer, at (319) 291-4440. b. Mean time between failures and warranty: 100,000 hours, one year on parts and labor, and manufacturer's warranty, whichever provides for longest combination coverage. c. The Contractor shall be responsible for designing a fully -functional wireless communication system connected to Traffic Operations Center. It shall be the Contractor's responsibility to assure the delivery of a working system, including the use of proper equipment, appropriate installation, acceptable communication, and central location's remote, monitoring, and control capabilities. d. System shall include antennas, cables, jumpers, pole mounts, protectors, and all items necessary to make a complete working system which shall be in accordance with the wireless and camera manufacturer's recommendations to provide a complete working system suitable for traffic monitoring. 26. Inductive Detector Loops a. Loops in existing pavements shall be saw -cut. Loops in new pavement shall be prefabricated and buried/embedded. All loops shall be individually placed in pavement and terminated in handholes. b. Loop Wire. The loop wire shall be 600 -volt stranded copper, No. 14 AWG, Type THWN, with UL approval. The loop wire shall be protected by a flexible vinyl plastic tubing of 3/16 -inch inner diameter, a minimum of 1/32 -inch wall thickness, 1/4 -inch outer diameter. The tubing shall also be highly abrasion resistant and have a smooth bore. c. New Pavement Loop Cable. Shall be prefabricated and designed to be overlaid with hot asphalt or embedded in Portland cement concrete. The loop cable and assembly shall be capable of direct placement under asphalt overlays or concrete pavement without need for additional tubing. Each component of the prefabricated loop assembly, including the loop, the lead-in cable and the splice enclosure, shall be designed to resist moisture penetration and to continue functioning under minor pavement cracking. The cable may be around 0.36 inch O.D. and shall be made with such material as to ensure long, trouble free life. Splices are allowed only inside the handhole. All other connections shall be factory connected and sealed. d. The Contractor shall obtain Engineer's field verification of all loop locations prior to beginning of construction. e. If the prefabricated loop detector is destroyed before, during or after the paving operation, it shall be replaced with another prefabricated loop detector even if this entails the removal of several panels of concrete. Cost of replacement shall be the responsibility of the faulty party and no cost will be borne by the City. f. Existing Pavement. Inductive loops consisting of three turns (four turns for back loops) of wire shall be saw cut in the pavement, with the width of cut being 3/8 inch and with a depth of 2 1/2 inches to 2 3/4 inches deep. Sharp (120 degree or less) corners shall be provided with an additional diagonal SPECIFICATIONS PAGE VI -15 saw cut as shown in the plans. All saw cuts shall be overlapped sufficiently so that a full 2 1/2 inch to 2 3/4 inch depth of cut results around the entire perimeter of the loop. For each additional turn of wire, 1/4 inch of depth shall be added to the saw cut. Generally, all front loops have three 3 turns and all back loops have four turns of No. 14 AWG wire unless otherwise shown on plans or determined by Engineer during construction of the loop. g. For curbed streets, the saw cut shall be extended to the gutter line and a hole shall be drilled through the gutter line toward the handhole. No saw cut will be allowed into the curb face. For non -curbed streets, the saw cut shall extend to a hole drilled near the edge of the pavement as shown on the plans. A length of 3/4 -inch diameter PVC conduit shall be inserted and sealed into the drilled hole from the outside edge of the pavement. h. Prior to placement of wire, the saw cut shall be clean and free of water and all foreign materials that may cause premature failure. Loop wire, encased in plastic vinyl tubing, shall be placed in the finished cut. i. Short pieces of backer rope of 3 to 4 inches shall be used, where necessary, to assure that the loop wire will remain at the bottom of the saw cut and not float up into the sealant. Lead-in wires outside of the loop shall be twisted approximately one turn per foot. All wire installation must be made without damage to the wire or its insulation. All damaged wire shall be replaced. j. Loop testing completed in accordance with Article 2505.03.F.6 of the Iowa DOT Standard Specifications. During saw cut and prefabrication loop testing, the City of Waterloo, the Contractor, and/or Engineer shall be present during all testing procedures. Any loop that tests below the 100 mega ohms value shall be considered to be a faulty loop and shall be replaced. k. After obtaining satisfactory test results, the loop shall be sealed with Pro -Seal 6006 EX, Ruscoe Q Seal 290S, 3M Detector Loop Sealant 5000 or approved equivalent. If an approved equivalent is used, it must be approved by the City of Waterloo's Traffic Operations Department. The sealer shall be used strictly in accordance with the manufacturer's instructions. If sealant is placed below manufacturer's recommended temperature requirements, i.e., placement during late fall and winter, the loop shall not be accepted until the outside air temperature is at or above the manufacturer's recommended minimum temperature. The sealer shall be poured into the slot to half depth. When both the loop and lead-in slots are half filled, check for air bubbles or material pileup and then proceed to fill the slots to roadway level. Excess sealant shall be removed by means of a "Squeegee." I. In all cases, there shall be neither a trough nor a mound formed. The sealer, when poured into a saw cut, should completely surround the wire, displace all air therein and completely fill the area of the slot, except for that portion filled with the wire hold down material. Allow sufficient time for the sealer to harden in accordance with manufacturer's instructions before allowing traffic to move over the area. m. The saw slot filler shall be a two -component system, high -viscosity liquid or approved equal formulated for use in sealing inductive wire loops and leads embedded in asphaltic cement concrete and in Portland cement concrete. The saw slot filler shall be useable on grades of 15% or less without excessive flow of material, unless otherwise approved by the Engineer. n. The Engineer shall approve the sealer. Approval of other sealants shall be based on Specifications and/or test data about their physical properties, performance properties and chemical resistance. The cured sealer shall be unaffected by oils, gasoline, grease, acids and most alkalis. The mixing of components and the filling of the cut shall be in accordance with the directions of the manufacturer. o. After completion of the sealing, the loop shall be final tested, as described in paragraph above. Completed sealed loop must pass continuity and resistance test prior to being accepted. p. Loop Splicing. The electrical splice between the loop lead-in cable to the controller and the loop wire shall be soldered using dipped or resin core solder and provided with a watertight protective covering for the spliced wire, the shielding on the loop lead-ins and the end of the tubing containing the loop wires. No torch soldering will be allowed. Remove the insulation from each conductor of a pair of lead-in cable conductors for 1 inch and scrape both copper conductors with knife until bright. Remove the plastic tubing from the loop wires for 1 1/2 inches. Remove the insulation from the loop wires for 1 inch and scrape both copper conductors with knife until bright. Solder the loop wires together where needed for series connection and to the lead-in wires and cover with a wire nut twisted on tightly. Cover the exposed shielding, drain wire and wire nut splices with a fast -drying brush -up type sealant and bonding compound manufactured for this purpose to protect surfaces against moisture, corrosion and other contaminants. The compound shall withstand Iowa's extreme weather conditions. Any unused loop lead-in wire shall have the end of it also covered with this compound. SPECIFICATIONS PAGE VI -16 27. Luminaires a. Unless otherwise shown on the plans, the luminaires shall LED lights, provide ANSI/IES light distribution pattern Type III, and shall meet all of the following requirements: i) Color Temperature: Between 4000-4400 Kelvin ii) Lumens Per Watt: Min 67 iii) Wattage: Max 150 W iv) L70 Life: Min 90,000 Hours b. Based on light locations as shown in the plans, photometric layout shall be provided by the supplier meeting the following requirements: c. 0.6 Average Foot-candle on Pavement Surface d. Luminaire and lamp size required for a particular system shall be as needed to meet these requirements. e. Luminaire shall be finished to match color and style of pole. f. Supplier shall provide a catalog cut sheet of luminaire for review by WTOD prior to acceptance. i) Luminaires shall be installed for operation on 120 -volt AC, single phase, 60 Hz. g. Lighting conductors installed for luminaires shall be 1/C No. 10 stranded type THWN, unless otherwise indicated on the plans h. Each luminaire shall be complete with EEI-NEMA Standard through terminal polarized, twist -lock type photoelectric control receptacle. Provide shorting caps on all luminaires with photoelectric control for the intersection installed on the controller cabinet. i. Where a photocell is to be installed, the Contractor shall verify that the luminaire photocell is operational prior to installation. j. Individual luminaires shall be provided with molded in-line fuse connector within the mast arm pole base. Molded fused connector shall provide waterproof connections with breakaway feature, and be sized to fit the conductors. Fuses shall be 10 -ampere cartridge type. The neutral conductor shall not be fused. k. Street light connectors shall be used for all luminaire cable connections. Split bolts shall not be used. i) The photoelectric control turning "ON" and "OFF" roadway luminaires shall be in accordance with the following: ii) The photoelectric controls shall be of a solid-state crystal sensing type with an inverted turn -on and turn-off design and shall meet the design and quality requirements specified in the current acceptable standards to ANSI C136.10. The device shall have surge protection conforming to the requirements in the current acceptable surge protection ANSI standards. iii) The voltage rating of the control device shall be multi -voltage operating properly over the input voltage range of 105 to 285 volts, 50-60 Hz, alternating current with no change in the turn -on and turn-off foot-candle values, and a maximum total drift of not more than 1% over ten years. iv) The control device shall have a minimum 30 -second time delay to eliminate false operation due to lightning or stray passing lights, shall provide fail-safe operation (the light supply shall remain "ON" if the control circuit fails), and shall be equipped with an arrester for built-in transient surge protection. v) The "TURN ON" level of the control device shall be 3.0 foot-candles at the appropriate voltage; the "TURN OFF" level of the control device shall be 60% of the turn -on value. I. An "ON-OFF" switch shall be provided inside each controller cabinet that controls power to all lighting circuits at that intersection. 28. Video Detection System (VDS) a. The VDS, shall be a complete and working system and shall comply with the requirements stated in the following paragraphs: b. The detection system components shall be separate from the camera, shall be housed inside the cabinet, shall be IP compatible, and shall accept third party -compatible cameras. c. Camera shall be mounted according to the manufacturer's recommendations. d. Cameras shall be mounted on a 6 -foot -long riser attached to the traffic signal mast arm. Camera shall be positioned on the mast arm such that it is centered over the approach that it is detecting or on the lane line (extended) that separates approach through lane(s) from approach auxiliary left turn lane(s), if present. SPECIFICATIONS PAGE VI -17 e. NEMA compatible output to NEMA TS2 Type 1 controller with signal output for detection as NEMA loop detectors. f. Settable and definable loop detection area up to at least 300 feet measured from the camera mounting location. g. Minimum roadway surface coverage within 15 -degree cone of camera vision from camera lens axis measured from the camera mounting. h. Software and hardware to provide for defining detection area (loops) as small as 6 feet by 6 feet or smaller, and defining large detection areas, minimum of five loops per lane, and minimum of four lanes per camera. i. Detector features shall include count detection, presence and passage detection, speed detection, label displays, data gathering stations, and contrast loss detection. j. Image shall be able to be calibrated for accurate distances. k. Shall have fail-safe feature with fixed time, max time, or min time selection. I. Shall be user-friendly and provide easy programming within Windows XP or Windows 7 environment. m. The camera assembly, including mountings, shall withstand 90 mile per hour winds. n. Shall maintain acceptable performance during night hours with no ambient lighting. o. Shall have heating or features to maintain full operability in presence of snow and ice. p. Shall not fog. q. Shall provide all the software and hardware needed to program and run the video detection system from both the cabinet, and remotely from Waterloo Traffic Operations Center. Communication link will be provided as a different part of the project. VDS system shall be connected to an inside cabinet Ethernet switch to establish the VDS link to the Traffic Operations Center. r. The system shall have a two-year warranty. s. Housing shall be maintenance free. t. Shall not cause adverse electronic effect on the controllers operations. u. Shall operate at a mounting height of 20 feet or less, and up to 35 feet or more. v. Provide self -diagnostics of power -up and reporting failures. w. The system shall be capable of recognizing vehicular travel/movement directions. x. Shall have remote zooming capability. y. Shall operate satisfactorily between temperatures ranging from —30" F to 140` F. z. Camera and camera assembly shall have features or shall be designed to reduce the need for manual cleaning of the camera or enclosure lens. 29. Salvaged Materials a. All existing signal materials and equipment not listed in the Specifications and which are not being incorporated into the final project shall be salvaged by the Contractor and stockpiled at the project site for pick up by WTOD personnel. Such items will remain the property of the City. Contractor may be allowed to deliver the salvaged equipment and materials to the City, but prior authorization and coordination is required. Traffic signal equipment and materials to be salvaged include: poles and mast arms, signal heads and signs mounted on signal poles or mast arms, signal controllers and cabinets, cameras, EVP detectors and indicator lights. 30. Method of Measurement and Basis of Payment a. The "Traffic Signalization" work includes all traffic signal system components, interconnection system, luminaire pole extensions and luminaires which are mounted on the traffic signal poles, as detailed on the plans and described in the Specifications, to provide a fully operational system. No other payment will be made for work covered by the Specifications, but all work will be considered to be included in the lump sum price for `Traffic Signalization." b. Compensation to the Contractor for all work covered by the Specifications shall be made at the Contract Lump Sum price for the signal system installation, complete, in place, and operating. No measurement or payment of individual traffic signal items will be made except for purposes of progress payments. The Contract Lump Sum payment shall be full compensation for all items of work and no separate payment for any individual items will be made. SPECIFICATIONS PAGE VI -18 E. SIGNS Signing Material a. Signing material shall comply with Section 4186 of the Iowa DOT Standards Specifications. b. All signs faces shall be made of Type IV or Type V retroreflective material. c. All sign plates shall be made of 12 gauge aluminum except that signs with the longest side of more than 36 inch shall be made of 8 gauge aluminum. 2. Street Name Signs a. Length and Width. Sign length and width are determined based on the street name, letter size and type. Street name signs mounted overhead shall use 12 -inch Upper Case and 9 -inch Lower Case lettering. The substrate shall be aluminum, 6061-T6, 0.10 -inch minimum thickness or of material specified on the plans. The nameplate shall have a minimum length of 48 inches. The sign length shall be in 6 -inch increments. b. Unmounted faces shall be shipped 1/4 -inch wider and with 1/4 -inch longer than the required width and length. The face shall be registered in the lower right corner with right and bottom border correct (3/4 inch) and the extra 1/4 inch at the top and left edge. Corners of the mounted nameplate shall be rounded (radius of corner must correspond to border radius) or as specified on the plans. c. Reflective Sheeting. The sign face shall be made from Type IV prismatic type retro -reflective sheeting. d. Processing. When screen processing, transparent screen process color shall be coated with a clear finish. Screen processed opaque black color need not be clear coated. All screen processing and clear coating shall be in accordance with the recommendations of the sheeting manufacturer. Sign faces may be produced by direct application of cutout copy onto mechanically applied background in accordance with sheeting manufacturers' recommendations. e. Application. For mounted signs, reflective sheeting shall be applied to sign blades that have been properly prepared. The sign faces shall be applied using the heat -vacuum process or squeeze roller application in accordance with the recommendations of the sheeting manufacturer. f. Letter Design. Standard abbreviations for street, avenue, boulevard, etc., shall be used following the street name or number. Legend shall optically be spaced and centered, both horizontally and vertically. The charts for standard alphabets (capital or upper case) for highway signs for letter design and spacing shall be used. g. Border. The border shall be 3/4 -inch wide with 2 1/4 -inch radius corners set on a square corner. The dimension between the inside edges of the border vertically and horizontally shall be 16 1/2 inches wide by 1 1/2 inches shorter than the chosen length of the sign blade. h. Shop Drawings. Submit a sign layout shop drawing for each different mast arm -mounted street name sign for review and acceptance prior to sign fabrication. F. PAVEMENT MARKINGS 1. Pavement Markings a. Pavement markings shall comply with the requirements of Section 4183 of the Iowa DOT Standard Specifications, except where modified in these Specifications. 2. High Durability Pavement Markings a. High durability pavement markings (HDPM) shall be pre -formed pavement markings and shall be designed and manufactured to perform well under intersection repeated stop and go conditions. HDPM shall be retroreflective. b. HDPM shall either be thermo plastic heated in place or tape with adhesive. c. The contractor shall provide manufacturer's literature showing thickness, pigment type, retroreflectivity, and skid resistance levels compared to FHWA, AASHTO, and ASTM standards. d. HDPM shall be transported, stored and applied in accordance with the manufacturer's instructions. e. HDPM shall be suitable for either asphalt or concrete surfaces. f. WTOD shall have the right to ask the contractor to provide reference information for places similar to Waterloo's climate where the HDPM has been used in order to approve submittals (catalogue cuts) SPECIFICATIONS PAGE VI -19 for HDPM. G. ESTIMATED QUANTITIES FOR LUMP SUM TRAFFIC SIGNALIZATION BID ITEM No. ITEM QNTY UNIT 1 47 FT MAST ARM POLE COMPLETE WITH TRANSFORMER BASE 1 EA 2 67 FT MAST ARM POLE COMPLETE WITH DAMPING MECHANISM 1 EA 3 3 -SEC 12" LED SIGNAL HEAD RYG SOLID BALL COMPLETE 6 EA 4 3 -SEC 12" LED SIGNAL HEAD RYG LEFT ARROW COMPLETE 2 EA 5 5 -SEC 12" LED SIGNAL HEAD RYG SOLID BALL AND GY RIGHT ARROW COMPLETE 2 EA 6 3" PVC SCH 80 CONDUIT BORED 89 LF 7 3"PVC SCH 80 CONDUIT TRENCHED 45 LF 8 HANDHOLE AS PER PLANS 1 EA 9 12C#16 SIGNAL 157 LF 10 5C#16 SIGNAL 421 LF 11 1C#6 GREEN COPPER 157 LF 12 7C#16 SIGNAL 26 LF SPECIFICATIONS PAGE VI -20 VII- SPECIAL PROVISIONS SAN MARNAN / LAPORTE TRAFFIC SAFETY IMPROVEMENTS DOT Project Number: CS -TSF -8155(736)--85-07 City Project Number: TOF-230 The following sections of the Specifications are modified for this project as noted below: SECTION DESCRIPTION NOTES A. GENERAL 1. Scope B. DEFINITIONS 1. Terms used in these Standard Specifications C. RELATED SPECIFICATIONS AND STANDARDS D. TRAFFIC SIGNALIZATION 1. General 2. Solid State Actuated Traffic Signal Controllers N/A 3. Controller Cabinet N/A 4. Loop Detector Amplifiers N/A 5. Traffic Signal Battery Backup System (BBS) N/A 6. Vehicular Signal Heads 7. Pedestrian Signal Heads N/A 8. Backplates 9. Foundations 10. Traffic Signal Pedestals N/A 11. Galvanized Steel Traffic Signal Supports And Light Poles 12. Electrical 13. Bonding and Grounding 14. Cables and Wires 15. Handholes 16. Conduit 17. Fiber Optics Cable N/A 18. Mounting Hardware 19. Pedestrian Pushbutton Detectors N/A 20. Accessible Pedestrian Signals 21. Signal Service Meter Bypass Socket N/A 22. Power Disconnect N/A 23. Emergency Vehicle Pre-Emption (EVP) System N/A 24. Traffic Monitoring Camera N/A 25. Wireless Communications N/A 26. Inductive Detector Loops N/A 27. Luminaires N/A 28. Video Detection System (VDS) N/A 29. Salvaged Materials N/A 30. Method of Measurement And Basis of Payment E. SIGNS N/A SPECIAL PROVISIONS PAGE VII -1 1. Signing Material N/A 2. Street Name Signs N/A F. PAVEMENT MARKINGS N/A 1. Pavement Markings N/A 2. High Durability Pavement Markings N/A SPECIAL PROVISIONS PAGE VII -2 CITY OF WATERLOO VIII- GENERAL CONDITIONS OF CONTRACT A. Scope 1. This General Conditions of Contract, referred to here after as GCC, consist of the terms and condition under which the Contract is executed and shall govern the execution of the Contract. This GCC sets the terms of the Contract signed by the Contractor and the City of Waterloo unless otherwise modified by the Special Conditions of Contract (SCC). Under this GCC all traffic works as described in plans and other parts of the Contract Documents shall be complete, in place, ready to be used, and operative. The Contractors work covered by this GCC consists of furnishing all labor, equipment and materials and performing all required operations to complete the Contract works. B. Inclusion of Documents 2. It is understood and agreed that this GCC is part of the Contract; also the resolution adopted by the City Council approving the construction of the improvement, the Notice to Bidders as published, the Instruction to Bidders, the Form of Proposal, the Performance Bond, the Council Proceedings relating to this matter, and the Plans and Specifications and all other documents contained in the Contract Documents shall all be considered as forming a part of the Contract the same as though they were each set out in said Contract. C. Contractor's Responsibility 3. The Contractor agrees to perform the Contract work and install the improvements on the terms set out in the Contractor's bid or proposal to the City which has been accepted by the City and which is by reference made a part of this GCC. 4. The Contractor agrees to commence the work, subject of the Contract, within ten (10) working days after receipt of "Notice to Proceed" and complete it on or before ninety working days from the date of Notice to Proceed and any extension of time that is granted by the City. 5. Should the Contractor fail to complete said improvements in strict accordance with the terms and conditions of the Contact, or the plans and Specifications therefor promptly by the date herein specified, the City may pay such additional sums as it may be required to pay by reason of the failure of said Contractor and deduct any and all such sums from any amount then due the Contractor. 6. Should any part of any traffic signal system installed as part of the Contract fail within the warranty period the Contractor shall correct the failure and deliver a working system. In the event of the failure or default of the Contractor to remedy any or all system failures due to defects in said work within the warranty period and starting from the date of its acceptance by said Council, and after having been given ten (10) days notice so to do by registered letter deposited in the United States Post Office, addressed to the Contractor at the address in the Contract Documents, then the City may proceed to remedy such defects. The costs and expenses thereof shall be the Contractor responsibility. 7. The Contractor agrees to furnish at its own cost and expense, all necessary materials and labor for said work and to construct said improvements in a thorough, substantial, and workmanlike manner, and in strict accordance with the requirements of the Contract, and of the plans, and Specifications made a part hereof by reference, and to the satisfaction and approval of the City and its Traffic Engineer. 8. The Contractor agrees to comply with and obey all ordinances of the City of Waterloo, Iowa, relating to the obstruction of streets and alleys, keeping open passage ways for water, traffic, and protecting any excavations in any street or alley, and maintaining proper and sufficient barricades with lights and signals during all hours of darkness, to see that the backfilling is properly done, and agrees to keep the City whole and defend any and all suits that may be brought against the City by reason of any injuries that may be sustained by any person or property allegedly caused by the Contractor, or his/her agents, while work is done pursuant to this agreement. 9. The Contractor agrees that in the event a law suit is brought against the City for damages allegedly sustained by reason of any act, omission or negligence of the Contractor or its agents, or on account of any injuries allegedly sustained by reason of any obstruction, hole, depression or barrier placed or dug by the defendant or its agents, in the doing of the work herein contracted for, that it will defend said suit and save the City harmless therein, and in case judgment is rendered against the City, the Contractor agrees to pay the same promptly. The Contractor agrees to carry public GENERAL CONDITIONS OF CONTRACT PAGE VIII -1 liability insurance in a solvent company in a sufficient amount to protect the City and those who use the streets of the City. 10. The City shall have the right to appoint one or more construction reviewers who shall review the progress of the work in detail; also, to make any test or any material to be used in such work. Such construction reviewer shall have full authority to pass judgment upon all materials and upon the manner of doing the work, and their judgment on rejecting any materials, substance, or manner of work shall be final unless it is revoked or modified by the City representative. 11. Any material or equipment that has been rejected by the construction reviewer shall be at once removed from the line of work and shall not be again taken thereon or placed with the material proposed to be used without the written consent of the Engineer. 12. The Contractor shall maintain no cause of action against the City on account of delays and prosecution of work, but if said work is delayed by the City, the Contractor shall have such extra time for completion of the job as was lost by reason of the delay caused by the City. 13. The Contractor agrees to pay punctually all just claims of labor, material, or subcontractors who shall perform labor or furnish materials entering into this improvement. It is agreed that the City need not pay the Contractor until all such claims are paid by the Contractor. It is agreed that the City shall not be liable for said labor and material under the contract. 14. The Contractor agrees to furnish the City, simultaneously with the contract, a bond on a form to be provided by the City in the amount provided by law, which shall be for the benefit of the City, and any and all persons injured by the breach of any of the terms of the Contract. Said bond shall be filed with the City Clerk and shall be subject to the approval of the City Council, and is by reference made a part of the Contract. 15. The Contractor agrees that should it abandon work under the Contract or cease the prosecution thereof for a period of thirty (30) consecutive days without reasonable cause, and should it fail to proceed with said work within ten (10) days after a notice to continue or carry it on has been mailed to it at the address given herein by the City, or after such notice has been served on it, then the City may proceed to complete said work, using any material, tools, or machinery found along said line of work, doing the work either by contract or as it may elect, and the Contractor and the sureties on its bond shall be liable to the City for the costs and expenses so paid out. Said costs shall be retained by the City from any compensation due, or to become due the Contractor, and may be recovered by the City in an action upon Contractor's bond. 16. After the completion of said work, the Contractor agrees to remove all debris and cleanup said streets, and to save the City harmless from any damage allegedly resulting from a failure to cleanup and remove the debris or put the street back in a proper condition for travel. The Contractor shall thoroughly clean the site and restore it to a condition at least equal to that existing prior to construction. 17. The Contractor and/or his/her representative shall perform all work required and furnish all labor, materials, equipment, tools, transportation and supplies necessary to complete the work in accordance with the project plans and specifications. Should any misunderstanding arise as to the intent or meaning of the plans or specifications, the decision of the City shall be final and conclusive. 18. The Contractor is specifically assigned full responsibility for all work and equipment installed by the Contractor, either permanent or temporary, particularly traffic signals, from the time that the Contractor begins work until final acceptance. The Contractor shall thereafter have an individual on call. This individual shall have the training and equipment required to make all necessary repairs to eliminate any conditions adverse to public safety and should be able to restore any of the Contract's intersection traffic signal systems to safe operation. All costs associated with such repair and emergency control shall be borne by the Contractor except when caused by events beyond the Contractor's responsibility. 19. The Contractor shall flash signals at new signalization locations for a minimum of 72 hours before turn on. The City shall be notified in writing before the signals are put on flash. The Contractor shall notify the City Traffic Operations Department in writing after the installation is 100 percent completed. 100 percent complete shall mean all equipment, including but not limited to, controller, signals and wiring, handholes, loop and/or video detectors including sealing, functional interconnect, luminaires, any required operational pre-emption sequences, signs and complete controller GENERAL CONDITIONS OF CONTRACT PAGE VIII -2 cabinet documentation and equipment to be completely and fully operational. The thirty- (30) -day burn in period will then begin. Once this writing is received by the Traffic Operations Department, the City will then inspect the installation. A punch list will then be issued. All repairs and testing of the field equipment shall be done by the Contractor. The Contractor shall have complete records of the work performed while under construction, including as -built plans. Log -in sheets of the intersection where work is performed shall be maintained until completion and documents are turned over at 100% completion of job. Prior to the turn on, the time and date of turn on of the signal system shall be mutually agreed upon by the City and the Contractor. 20. The Contractor shall designate in writing to the City Traffic Operations Department an emergency telephone number where he/she or his/her representative may be contacted concerning response on-call service. The Contractor shall be on-call twenty-four (24) hours, seven (7) days a week, including holidays, for making repairs. When a system or installation is not in operation or not illuminated due to equipment failure or external damage, an authorized person will notify the Contractor of such failure. The Contractor shall respond to correct the failure within the specified response time. The responsive maintenance shall apply from the beginning of the Contract until signal system is operational including burn in time. All response time shall be less than 24 hours except when an emergency or dangerous situation exists, in which case the Contractor shall immediately dispatch qualified personnel to eliminate such condition. Contractor shall provide names and phone numbers to the City of people who are on 24-hour call. 21. If the Contractor's response time exceeds the time limit as outlined in the previous section by 24 hours, the City shall employ another contractor to repair the failed intersection at the expense of the original Contractor or, at the City's discretion, the work will be completed by City staff and charged back to the Contractor. D. Traffic Control 22. The Contractor and/or his/her representatives at all times shall conduct his/her operation in such a manner as to insure the safety of the motorists, the pedestrian, and his/her own employees. The Contractor shall perform his/her work in such a manner and sequence as to maintain vehicular and pedestrian traffic at all times and to maintain access to adjacent private properties. 23. Where excavations occur in the sidewalks or other pedestrian -ways or adjacent areas the Contractor shall provide a safe and orderly pedestrian passage around the excavation area. The pedestrian passage shall not subject pedestrians to walk upon unsuitable or hazardous surfaces. Special consideration shall be given to areas used by people with disabilities particularly visually impaired persons. 24. At the end of each day's work and at all other times when construction operations are suspended, all work and other obstructions shall be removed from that portion of the roadway or sidewalk normally open for traffic. 25. The Iowa Department of Transportation specification for traffic controls applies. The Contractor shall furnish, install, and maintain all devices for directing, warning and re-routing traffic flow, including warning lights, barricades, and other devices necessary to adequately inform the motorists of unusual or unsafe conditions and guide him safely through the Contract work area. E. Coordination with Utilities 26. The Contractor and/or his/her representative shall be responsible for determining the exact location and elevation of all public utilities in proximity to his/her construction work and shall conduct his/her activities such that the public utilities shall not be disturbed or damaged. 27. Liability. The Contractor shall be fully liable for all expenses incurred because of his/her failure to obtain required clearances, location of utilities, and any damage to the public utilities caused by his/her work and/or his/her representative. F. Contractor Submissions 28. Within sixty days after awarding of the Contract for the project, the Contractor shall submit a list of names of the equipment manufacturer and catalog number of each item he/she proposes to install on the project. The list shall be submitted in 1 hard copy and 1 electronic copy by email or other media to the City for approval before any equipment or materials are ordered. 29. Shop Drawings. Prior to the fabrication of any of the components listed herein but not more than sixty days after the approval of the material and equipment lists, the Contractor shall submit 1 hard copy and preferable an additional GENERAL CONDITIONS OF CONTRACT PAGE VIII -3 electronic copy of shop drawings to the City for approval. As a minimum, the following shop drawings shall be provided: Cabinet and mast arm structure fabrication drawings showing complete dimensions, material, fabrication techniques including location and type of welds. 30. Review of shop drawings by the Engineer is for checking for general conformance with the project design concept and Contract Documents. On each submittal, the Contractor shall specify in writing any deviations from the requirements of the plans or Contract Documents. Any approval .of shop drawings by the Engineer does not relieve the Contractor of responsibility for providing satisfactory materials and equipment meeting the requirements of the plans and Contract Documents. If there are errors in the drawings not detected by the Engineer, the approval shall not be construed to permit the Contractor to proceed in error. 31. Schedule of Unit Prices. Immediately after the award of the Contract the Contractor shall forward to the City for approval 1 copy of a breakdown list of unit costs for the lump sum traffic signalization bid item. 32. Warranty. In addition to the warranties on specific traffic signal equipment listed elsewhere in the Contract Documents, the Contractor shall fully guarantee the traffic signal installation for any malfunction due to faulty equipment, materials or workmanship for six (6) months after final acceptance of the project. The Contractor prior to final acceptance shall provide this guarantee in writing on company or corporation letterhead stationery. The Contractor shall transfer all required equipment warranties on the date of final acceptance to the City. Project acceptance is when the Waterloo City Council final approves the project. G. Payments 33. In consideration of the full compliance on the part of the Contractor with all the provisions, stipulations, and conditions hereof, or contained in the various instruments made a part of the Contract by reference, and upon completion and acceptance of said work, the City agrees to pay to the Contractor, in the manner set out in the Notice to Bidders, the amount of money due the Contractor for work performed and accepted, at the unit prices set out in the Contractor's proposal, which has been accepted by the City plus any approved change orders. 34. Progress payments to the Contractor will made based on pay estimates. Monthly estimates of the work performed on the project are made by the Engineer as the basis for progress payments to the Contractor. An invoice from the contractor shall not be the basis for payment. The contractor should submit an invoice based on what the contractor believes is the acceptable quality and quantity of work to be considered by the Engineer in preparing a pay estimate. 35. The City will keep 5% retainage from all payments to the contractor until the project is final accepted by Waterloo City Council at which time the Contractor shall submit a request for release of retainage to the Engineer. The Contractor may submit a request for release of retainage at the same time he/she submits a request for final acceptance of work. 36. Upon receipt of a final acceptance request from the Contractor the Engineer will process a final pay estimate. If the Contractor does not agree with the final amount, the Contractor has 60 days from the date of final acceptance of the project to contest the final pay estimate and provide the Engineer with evidence that the final pay estimate is not correct, otherwise the final pay estimate shall be considered approved and acceptable by the Contractor for full compensation for his/her work under the Contract. 37. Compensation to the Contractor for the lump sum traffic signalization work will be made at the Contract lump sum price for the signalization, complete, in place, and operating. No measurements or payment of individual traffic signal items will be made except for purposes of progress payments. Plan quantities are for estimating purposes only and no direct payment will be made for any materials or work required to complete works for the lump sum bid item signalization unless specifically provided for in the Contract Documents. 38. The bid item quantities may vary up to 20% at the Contract unit prices except for lump sum items and except when it causes the total Contract price to increase or decrease by more than 20%. Increase or decrease of more than 20% of the bid quantities or total Contract price shall require City of Waterloo Council approval. Price changes due to quantity variation of more than 20% will be mutually agreed on by the Contractor and the City. 39. Variation in lump sum item costs shall be approved by the Engineer prior to performance of that work. Variation of more than 20% of a lump sum cost shall require City of Waterloo Council Approval. GENERAL CONDITIONS OF CONTRACT PAGE VIII -4 CITY OF WATERLOO IX- SPECIAL CONDITIONS OF CONTRACT Intersection of San Marnan Drive and LaPorte Road TRAFFIC SAFETY IMPROVEMENTS DOT Project Number: CS -TSF -8155(736)--85-07 City Project Number: TOF-230 The following conditions shall modify and prevail over the appropriate and/or corresponding conditions in General Conditions of Contract. 1. The Completion date for the project is September 30, 2015. 2. This project is funded by an Iowa DOT grant. The Contractor understands that City must obtain prior Iowa DOT concurrences and approvals in order to award a contract, process change orders, and make any other major changes or deviations from the project as defined in the Contract Documents. SPECIAL CONDITIONS OF CONTRACT PAGE IX -1 X- CONTRACT FOR THE CONSTRUCTION OF Intersection of San Marnan Drive and LaPorte Road TRAFFIC SAFETY IMPROVEMENTS Iowa DOT Project Number: CS -TSF -8155(736)--85-07 City Project Number TOF-230 CITY OF WATERLOO, IOWA This contract made and entered into this day of , 2014, by and between the City of Waterloo, Iowa, a Municipal Corporation, (hereinafter referred to as City), and to as Contractor), WITNESSETH: of , (hereinafter referred Contractor agrees to build and construct the INTERSECTION OF SAN MARNAN DRIVE AND LAPORTE ROAD TRAFFIC SAFETY IMPROVEMENTS, and furnish all necessary tools, equipment, materials, and labor necessary to do all the work called for in the plans and specifications in a workmanshiplike manner and for the prices set forth in Contractor's proposal, which was accepted by the City, and which is understood and agreed to be a part of this contract. Contractor understands, agrees with, and is bound by the terms of General Conditions of Contract and Special Conditions of Contract contained in the Contract Documents. The total amount of the performance bond, based on the Contractor's total bid prices, and for which 100% surety bond is required is $ This contract is not divisible, but in the event of a conflict between this contract and the various instruments incorporated by reference, this contract shall govern. Contractor BY: Title: CITY OF WATERLOO, IOWA Mayor Approved by the City Council of the City of Waterloo, Iowa, on , 2014. ATTEST: , City Clerk, Waterloo, Iowa CONTRACT PAGE X-1 fhc w w w x v' D Z - u N a 0 L.1f=1 il Z *T i . R z OEZ-J011 LC-S8--(9£L)SST8-.JSl-S3 SIN3143nflddWI A133VS 3133d� LA103 N©V c a 001M1 A A U© TRAFFIC LEGEND RELOCATE SIGNAL HEAD TO HERE REPLACE WITH NEW SIGNAL HEAD o- NEW SIGNAL HEAD EXISTING SIGNAL HEAD EXISTING GUARDRAIL NEW STOP BAR ONEW POLE 4 EXISTING POLE I'll— EXISTING PEDESTRIAN SIGNAL HEAD 0— NEW 2 -SEC PEDESTRIAN SIGNAL HEAD o- NEW 1 -SEC PEO HEAD EXISTING SIGN NEW SIGN ® REPLACE WITH NEW POLE RELOCATED POLE U) EXISTING HANDHOLE O NEW HANDHOLE _....._ EXISTING CONDUIT ---- NEW CONDUIT r.o.w. _ _. _ RIGHT OF WAY EXISTING CONTROLLER ® NEW CONTROLLER Ay ... EXISTING LUMINAIRE EXTENSION G EXISTING LUMINAIRE • NEW LUMINAIRE o EXISTING SIGN POST a NEW SIGN POST Bl ELECTRICAL CABINET _)_ PHASE NUMBER AND MOVEMENT i 5 EXISTING BATTERY BACKUP CABINET TELEPHONE MANHOLE ELECTRIC HANDHOLE SI ELECTRIC POLE 15 EXISTING EVP DETECTOR V • WH O TP GENERAL SYMBOLS Fire Hydrant Water Hydrant (Rural) Telephone Pedestal O TVP Television Pedestal ♦- Telephone Pole -9- Telephone Pole (Second Company) M Power Pole og, Power Pole (Second Conpony) $ Power Pole (Third Company) ♦ Telephone Riser Pole « Power Riser Pole -e- Telegraph Pole o FP 0 GV O WV O SL 0 MM ❑ SIGN O WHO ❑ RT O TA ❑ EN ❑ TCB ❑ RRB ❑ TSB Guardrail (Bean or Cable) FRLer Pipe Gas Valve Water Valve Speed Llnit Sign Mile Marker Post Sign Water Hook Up Radio Tower Tower Anchor Electric Box Tr of flc Signal Control Box Rail Road Signal Control Box Telephone Switch Box Existing Voter Line — Rg-- Existing Water Line (Second Company) —Sante Existing Sanitary Sewer Line —T— Existing Telephone Line —T2— Existing Telephone Line (Second Company) - fp— Existing Fiber Optics Telephone Line - Sr-- Existing Storm Sewer Line Existing Gas Line — G -HP— Exlstlnp Mph Pressure Gas Line —G2— Existing Gas Line (Second Company) —G2-NP— Existing High Pressure Gas Llne (Second Company) —E— Exlstlnp Power Llne —E2— Ezlsting Power Line (Second Company) — TV-- Cable Television Line UTILITY COMPANIES/CITY DEPARTMENTS MAYBE CONTACTED AT THE FOLLOWING PHONE NUMBERS DURING THE CONSTRUCTION OF THIS PROJECT: ONE-CALL—FIELD LOCATES 1-800.2924989 Karen Speicher. MIRAmerk0n Energy Luka Breuer. MklAmerken Energy -Electric Mike Wage, Me llecom Jeremy Ahrens, CentutyLlnk Waterloo Water Works Clly of Waterloo Trans Operations CMy of Waterloo Engineering Department City of Waterloo'Waste Management 319-2914669 319.2814720 319.232.8800 318-399.7251 319.232.6280 319-2914440 319-2914312 319-2914553 RIGHT OF WAY LEGEND A Proposed Right of Way A Existing Right of Way Existing and Proposed Right of Way Easement and Existing Right of Way ■ Borrow p Easement (Temporary) • IX T A/C Access Control Easement Excess Property Line CONVENTIONAL SIGNS I o Survey Llne Station Reference Point ASection Corner o Proposed Profile Grade Existing Railroad Proposed Field Tile Culverts Stream Existing Proposed Symbols are Typical Only, actual size may vary CS -TSF -8155(736)--85-07 TOF-230 INTERSECTION OF LAPORTE ROAD AND E. SAN MARNAN DRIVE Traffic Legend and General Symbols A.02 BID ITEM QUANTITIES NO. DESCRIPTION QUANTITY UNIT 1 TRAFFIC SIGNALIZATION 1 LS 2 TRAFFIC CONTROL 1 LS 3 MOBILIZATION 1 LS BID ITEM QUANTITY REFERENCE NOTES ITEM NUMBER NOTES 1 All items are supply and install with all the necessary hardware and material, where applicable, unless otherwise indicated elsewhere on the plans. See sheet number N.02 for breakdown of estimated quantities. 2 Traffic control shall comply with the 2009 edition of Iowa Manual on Uniform Traffic Control Devices. CS -TSF -8155(736)--65-07 TOF-230 INTERSECTION OF LAPORTE ROAD AND E. SAN MARNAN DRIVE Estimated Quantities C.01 SIDE VIEW nv. Cover Bolt Ring Insert Diagram 11 LVI.7" COVER VIEW ANSI/SCTE Tier 15 Vertical: Test Load 22,500 lbs Lateral: Test Load 1,200 lbs/sq ft. J BODY: POLYMER CONCRETE COVER: POLYMER CONCRETE Weight 195 IRe (Minimum) Dote Nov ID 2013 Toleronee a/— 1/6' ANSI / NOTE Tler 15 TRAFFIC HANDHOLE NOT TO SCALE a NOTES: 2. R = 6 TIMES CONDUIT DIAMETER, MIN. 3. 3'-6" DIA. CIRCULAR SASE MAY BE 4. NO SUBSTITUTED MELDSY 3EXCEPTTTTaOEAND BOTTOM BARS. 5. CONTRACTOR SHALL PROWDE THE DESIGN SIGNED AND SEALED BY AN ENGINEER LICENSED N IOWA. MW18" MAX 24' NODR BOLT 2' MN. CLEARANCE 12-15 BARS, EQUALLY SPACED 3/4' GROUND IMRE DUCT CODUTS NUMBERS AS PER PLANS 1644UM 2 CONDUITS PER BASE. PVC OR SHOWN ON LAYOUT PLANS 2' MAX. FINISHED GRADE BARS 1'- 0' (SEE NOTE 4) 3/4' PVC U CROAD BOD (MN. 5/B' DIA BY 8' LONG) 12-51 BARS EQUALLY SPACED -6' PROFILE CROSS SECTION MAST POLE BASE DETAILS NOT TO SCALE ANCHOR BOT (TYPE.) AS APPROVED AND SUPPLIED BY POLE MANUFACTURER NOTE: NO WELDS EXCEPT ICE AND BOTTOM BARS CS -TSF -8155(736)--85-07 6' (TVP . _ .52 2 I 8 SEN 36' r 36' F.l NJ STREET NAME S GN 24' 6D'• 3' BY 5' NANDHOEE FRAME AND COVER LOCATED 1W DEGREES FROM MAST ARM 12 NCH SIGNALS 10TH LOUVERED ALUMINUM BACKPLATES =o_ 0 O �- r- I,_W UN' 12" SIGNAL HEAD OA(ENSIOTS ARE APPROXIMATE NO SCALE TOP OF PAVEMENT SURFACE OR SIGN 30' X 36" PEDESTRIAN SIGNAL HEAD. SIGN 9'XI2"'--, —PUSH-BUTTON' O 4" MAX 2' CONCRETE OUT OF GROUND TRANSFORMER BASE YrM NOTE 6 NOTE 6 GROUND SURFACE Al POLE LOCATION • FOR MINIMUM LOADING INFORMATION. NOT PART OF THIS PROJECT. SEE NOTE 1. TYPICAL TRANSFORMER BASES (NOTE 9) NOT TO SCALE MAST -ARM POLE DETAIL NOT D SCALE N4ffS 1- THE LOADING SHOWN IS MINIMUM REQUIRED FOR MANUFACTURIN PURPOSES. SOME FEATURES MAY NOT BE REQUIRED AS PART OF THIS PROJECT. IF PLANS REQUIRE INCREASED LOADING THEN THE POLE SHALL BE MANUFACTURED ACCORDINGLY. 2- SIGNAL HEADS ARE ALUMINUM (FOR LOADING DESIGN). 3- SIGNAL LIGHTS ARE LED. 4- SIGNS ARE MADE OF ALUMINUM. 5- BACKPLATES (SIGNAL HEAD BORDERS) ARE LOUVERED ALUMINUM. 6- MINIMUM 7' IF NO PEDESTRIAN SIGNAL HEADS OR VEHICULAR SIGNS ARE MOUNTED BELOW IT. 7- MINIMUM CLEARANCE SHALL APPLY TO EVERY ITEM INSTALLED OVER THE PAVEMENT SURFACE. B- VIBRATION DAMPER PLATE IS REQUIRED ON ALL POLES WITH SC FEET OR LONGER MAST ARMS, AS PER MANUFACTURER'S DESIGN 9- TRANSFORMER BASE IS REQUIRED FOR ALL MAST ARM POLE WITH ARM LENGTH OF UP TO 60 FT. 10- DAMPING MECHANISM IS REQUIRED FOR ALL POLES WITH ARMS LONGER THAN BO FT. A SUITABLE HANDHOLE SHALL BE PROVIDED ON POLES WITH NO TRANSFORMER BASE. NE HANDHOLE SHALL BE ON NE OPPOSITE SIDE OF THE ARM. G TOF-230 INTERSECTION OF LAPORTE ROAD AND E. SAN MARNAN DRIVE Traffic Signal Details N,O1 ESTIMATED QUANTITIES FOR LUMP SUM TRAFFIC SIGNALIZATION BID ITEM NO. ITEM QNTY UNIT 1 47 FT MAST ARM POLE COMPLETE WITH TRANSFORMER BASE 1 EA 2 67 FT MAST ARM POLE COMPLETE WITH DAMPING MECHANISM 1 EA 3 3 -SEC 12" LED SIGNAL HEAD RYG SOLID BALL COMPLETE 6 EA 4 3 -SEC 12" LED SIGNAL HEAD RYG LEFT ARROW COMPLETE 2 EA 5 5 -SEC 12" LED SIGNAL HEAD RYG SOLID BALL AND GY RIGHT ARROW, COMPLETE 2 EA 6 3" PVC SCH 80 CONDUIT BORED 89 LF 7 3"PVC SCH 80 CONDUIT TRENCHED 45 LF 8 HANDHOLE, AS PER PLANS 1 EA 9 12CN16 SIGNAL 157 LF 10 SCp16 SIGNAL 421 LF 11 1C#6 GREEN COPPER 157 LF 12 7Ck16 SIGNAL 26 LF 0 0 1 0 0 0 0 2 3 SIGNAL HEADS EXISTING PHASING DIAGRAM (REMAINS THE SAME) ER - 4 / QUANTITY NOTES: All items All items are installed complete with everything needed and all incidentals for a fully functional and working system such as concrete bases, mounting brackets, etc. 9,10,11 Connection to pole P5 to be done at transformer base of pole P3. '9Q NOTE: POLE LOCATIONS WILL BE MARKED BY THE ENGINEER. N P1 R.O.W. MORE THAN 100' THIS CORNER y�G ryG%\ CAB + %6 j L) � LEGEND GD/ / A -B ASIGNAL HEAD E W PHASE B=. SIGNAL HEAD �` C/ A — B ..;}.... EXISTING SIGNAL HEAD 0 EXISTING POLE / `ate �P P� P6 NEW MAST ARM POLE P3 - NEW CONDUIT 0}, \ C) EXISTING HANDHOLE rn AA. 0 NEW HANDHOLE Aug t'} R.O.W. MORE THAN 100' THIS CORNER P5 1X12Cp16 SIG 1C#6 GRN 50 FT CS—TSF-8155(736)--B5-07 TOF-230 INTERSECTION OF LAPORTE ROAD AND E. SAN MARNAN DRIVE Traffic Signal Improvernents N.02 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-776 RESOLUTION PRELIMINARILY APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH SAN MARNAN DRIVE AND LAPORTE ROAD TRAFFIC SAFETY IMPROVEMENTS. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Traffic Operations Superintendent of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with San Marnan Drive and LaPorte Road Traffic Safety Improvements, in the City of Waterloo, Iowa, and WHEREAS, said Traffic Operations Superintendent did file said plans, specifications, form of contract, estimate of cost, etc., in conjunction with San Marnan Drive and LaPorte Road Traffic Safety Improvements. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with San Marnan Drive and LaPorte Road Traffic Safety Improvements, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 2nd day of September, 2014. Ernest G. C ark, MayOef-, or ATTEST: uzy Scha es, CMC City Cler Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-777 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH SAN MARNAN DRIVE AND LAPORTE ROAD TRAFFIC SAFETY IMPROVEMENTS, IN THE CITY OF WATERLOO AS SEPTEMBER 15, 2014, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 15th day of September, 2014, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, etc., in conjunction with San Marnan Drive and LaPorte Road Traffic Safety Improvements, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 2nd day of September, 2014. rnest G. Clark, Mayor ATTEST: Suzy Sc ares, CMC City Cl rk Allamakee Black Hawk Bremer Butler Chickasaw Grundy Hardin Howard Poweshiek Tama Winneshiek NORTHEAST IOWA RESPONSE GROUP 425 East Third Waterloo, Iowa 50703 Phone 800-291-4682 • Fax 319-291-4285 email: hmrtc@waterloo-ia.org Northeast Iowa Response Group Meeting Minutes July 7, 2014 Tim Neil Bremer County Supervisor John Miller Black Hawk County Supervisor Barbara Smith Grundy County Supervisor Darrell Knecht Howard County EMA Lorne Glover Black Hawk County EMA Kendall Jordan Tama County Supervisor Lyle Jeske , Hardin County Josh Heller WFR/HMRTC Bruce Goetsch Winneshiek County EMA Mike Schipper WFR/HMRTC Kip Ladage Bremer County EMA Rick Hoithaus Chickasaw County Supervisor Chris Dahlstrom Allamakee EMA Ken Rasing Chickasaw County EMA Rick Hoithaus Chickasaw County Supervisor Meeting called to order at 1:02 pm. Roll call taken. Motion made by John Miller to approve the minutes of the last meeting. Seconded by Bruce Goetsch. Motion Carried. Motion made by Lyle Jeske to approve the Treasurer's Report. Seconded by Rick Hoithaus. Motion Carried. Motion made by Chris Dahlstrom to approve the agenda as written. Seconded by Darrell Knecht. Motion Carried. The next meeting of the Northeast Iowa Response Group will be held at 1 p.m. on September 4, 2014at the Hazardous Materials Regional Training Center, Waterloo, Iowa. Submission of bills for payment: Josh Heller $ 189.39 HMRTC $ 3150.00 City of Waterloo $17127.64 Lucas King $ 288.94 Northeast Iowa Response Group Page 2 — Meeting Minutes July 7, 2014 Job Boxes (already approved) Classes Reimbursement for hours Overage on Baltimore trip Motion made by Kendall Jordan to approve submitted bilis. Seconded by John Miller. Motion Carried. Unfinished Business 1. Training Update — Mike Schipper explained that we are getting ready for the new recertification class. Looking at a review of decon, chemical suicide, 4 gas meters, and ethanol. A discussion was held on the Crude Oil push for training by the state. Further discussion was held on the HMEP grant changes. The group also discussed the ethanol drill in Lawler and the cancellation of the drill in Allison. 2. Equipment Update — We have the bus back and in service 3. Credit Card Update — Motion was made by John Miller to allow Pat Brockway to apply for a credit card for the group with a credit limit of $20,000.00. Seconded by Rick Holthaus. Motion Carried. 4. 28E — The group discussed the latest version of the 28E. Motion was made by John Miller, second by Barbara Smith to approve the current version with the changes of: take the "secretary" out of the verbiage as that position no longer exists and take the word "annually or once every two years" in the section that calls for elections as the chair is elected for three years. Motion Carried. Motion made by Bruce Goetsch to approve the 28E as amended above. Seconded by Barbara Smith. Motion Carried. 5. By Laws — A meeting was held by the EMA's to discuss the by-laws, they submitted their suggestions. Discussion was held as to what changes need to be made to the by-laws. It was agreed that Allamakee County needs to be added and some of the language should be changed to make it easier to read. A new Northeast Iowa Response Group Page 3 — Meeting Minutes July 7, 2014 version, based on discussed changes will be typed up. Motion made by Chris Dahlstrom to approve the by-laws with changes. Seconded by Bruce Goetsch. The motion was withdrawn in order to wait with the by-laws until after the 28E vote. New Business 1. Haz Mat incidents — None. New Hampton had a32% liquid nitrogen spill. Kenny Rasing explained. Allamakee had a hose spreader application incident — those exposed were deconed. Chris Dahlstrom explained. Winneshiek County had a nurse tank incident. Bruce Goetsch explained. 2. Equipment — Josh Heller explained that the only thing needed would be replacement for Draeger tubes at a cost of $4148.05. He asked the EMA's to check with their local businesses to see if there is a specific type of tube we need that we don't currently have. Motion made by Chris Dahlstrom. Seconded by Darrell Knecht to approve the purchase of the Draeger Tubes. Motion Carried. Helfer revisited the discussion of getting rid of the semi. It was determined that it won't gain anything at this time. Kenny Rasing reported on the Lawler exercise. Motion made by Bruce Goetsch, seconded by Rick Holthaus to adjourn the meeting. Motion Carried. Meeting adjourned t 2:16 p.m. CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. July 28, 2014 1St Floor Conference Room — City Hall Members Present: Member Absent: Others Present: Bonetta Culp, John Blitsch, Barry Haskins Abraham Funchess (ex officio) Dan Trelka, Cheryl Huddleston Moved by Blitsch, seconded by Haskins to approve the July 28, 2014 Agenda. Motion carried. Moved by Haskins, seconded by Blitsch to approve the June 12, 2014 Minutes. Motion carried. UNFINISHED BUSINESS The Civil Service List for Code Enforcement Officer — Waste Management Services was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 3/24/14 and the Civil Service Commission approved the job description and testing criteria on 4/25/14. There is a vacancy due to a resignation. The position was advertised in the Courier, posted on the City website and cable channel and a notice sent to the agencies, organizations and individuals on the Affirmative Action list and in all City departments. We received 20 resumes and 6 candidates were invited to interview. Maria Tiller and Mark Brandes from Waste Management and Cheryl Huddleston from Human Resources conducted the interviews. One candidate cancelled their interview and 1 did not show. The Civil Service List has 4 white males. Moved by Blitsch, seconded by Haskins: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Code Enforcement Officer for the City of Waterloo, Iowa Waste Management Services Department. Appointment(s) shall be made from this list for the next year (July 28, 2014 — July 27, 2015). CERTIFIED LIST Cameron Cook Nicholas Neblung Michael O'Connor Robert Lentzkow Motion carried. Updates Equipment Operator I — Street Department Approved by Human Resources Committee on 3/24/14 and by Civil Service on 4/25/14. Vacancy due to a resignation. Advertised in the Courier, on the City website and cable channel, sent notices to the individuals and organizations on the Affirmative Action list and posted a notice in all City departments. Received 43 resumes and 18 were invited to take an equipment test. Two candidates cancelled, 2 did not show, 2 did not pass and 1 did not have his CDL. The remaining candidates will be interviewed on 7/30-31/14. Facilities Services Manager — Culture & Arts Approved by Human Resources Committee on 5/12/14 and by Civil Service on 6/12/14. New position. Advertised in the Courier, on the City website and cable channel, sent notices to the individuals and organizations on the Affirmative Action list and posted a notice in all City departments. Received 13 resumes and approximately 10 will be invited to interview. Facilities Services Specialist — Culture & Arts Approved by Human Resources Committee on 5/12/14 and by Civil Service on 6/12/14. New position. Currently being advertised in the Courier, on the City website and cable channel, sent notices to the individuals and organizations on the Affirmative Action list and posted a notice in all City departments. Police Sergeant Approved by Human Resources Committee on 5/12/14 and by Civil Service on 6/12/14. Promotional exam - posted in Waterloo Police Department. Received 13 resumes; written test 7/29/14. Fire Lieutenant Approved by Human Resources Committee on 6/9/14 and by Civil Service on 6/12/14. Promotional exam - posted at all City Fire Stations. Received 15 resumes; written test 8/7/14. NEW BUSINESS The job description and testing criteria for Police Captain was presented for approval. This is a promotional position that is vacant due to a retirement. The position was approved by the Human Resources Committee on 6/23/14. There have not been any changes in the job description and testing criteria. Moved by Blitsch, seconded by Haskins to approve the job description and testing criteria for Police Captain. Motion carried. The job description and testing criteria for Police Lieutenant was presented for approval. This is a promotional position that will be vacant due to a promotion. The position was approved by the Human Resources Committee on 6/23/14. There was a slight change in the makeup of the interview panel. Moved by Haskins, seconded by Blitsch to approve the job description and testing criteria for Police Lieutenant. Motion carried. Director of Safety Services Trelka told the Commission that he is intending on having 5 panel members for both Police Captain and Police Lieutenant and he is looking for the traits of character, competence and relationships when he makes a decision on a promotion. OTHER BUSINESS Huddleston told the Commission that there would not be a hearing regarding the Mike Guild termination. With no further business, moved by Haskins, seconded by Blitsch to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission Waterloo Cultural and Arts Commission Board Meeting Hurwich Room June 18, 2014 4:00 pm In Attendance: David Deeds, Tom Wickersham, Dianne Phelps, Robert Bembridge, Terry Rice, Chaveevah Banks Ferguson, Marisa VanDorn, Marilyn DeKoster, Matt Rolinger, Pat Morrissey and Ron Welper Staff: Kent Shankle, Paulette Hawkenson, Chawne Paige, JoLyn Lennox President, David Deeds called the Commission meeting to order at 4:03 pm. A motion to approve the May 21st minutes was entered by Dianne Phelps and seconded by Tom Wickersham. Minutes were approved as presented. Finance Report/ Hawkenson • We will be within our budget this year. Using only 68 — 70 % of our budgeted tax support. This is largely due to the time lags in replacing staff members. A motion to accept the financial report was entered by Marilyn DeKoster and seconded by Dianne Phelps. The motion was accepted. President's Report -Executive Committee/ Deeds • The 5 year Strategic Planning sessions are scheduled to begin on Wednesday, September 17 from 4:00 pm until 8:00 pm at the WCA. This may be broken down in two separate sessions. • Chawne Paige was introduced to the Commission and gave background information on his WCA and community involvements. Public Art/ Phelps met June 17, 2014 • There was considerable discussion on the structural and aesthetic condition of the 4th street bridge; however, funding such updates will be the major issue. • Discussion about combining the Public Art Committee with the Exhibitions Committee has begun. Restructuring will require an amendment to the by-laws with approval by the commission. A 10 -day email notification would be necessary before the next meeting (August 20). Visitor Services/ DeKoster met June 16, 2014 • Gift Store sales for May were $ 800.00. Sales for June 1-16 were $ 375.00. • PYP admissions for April were 1,975 (this includes 29 tours with 1,295 attending, 1 birthday party with 13 attending, and 667 regular admissions). • FunSpace attendance for May was 163. • 7 memberships were sold in May. Marketing/ Rolinger met May 28, 2014 • The committee is looking for sponsors for the RiverLoop Rhythms Concerts. The Commission members would like Laura to share her sponsorship letter information with them. • The committee would like to administer a survey for customer feedback. This will be set up with the help of Laura and Angi. And the marketing committee will approve the final survey. At this time a grand prize is being considered to encourage survey participation. • We are anticipating an invitation to participate in Irish Fest. Friends of the Art Center/ Rice met on June 11, 2014 • Friends are selling concessions at the Municipal Band Concerts. • PARTY with Friends events will roll out in fall. • Stem and Stein will be August 16 and ticket sales have begun. • Friends are also trying to recruit new members. Director's Report / Shankle • WCA will have booths at the College Hill Arts Festival and Sturgis Falls. • Tomorrow is our June $1 Day. • VGM's — Heartland Conference was a four day event and well attended last week. • On Friday, June 13th about 2,000 people were at the RiverLoop Amphitheatre before the fireworks display for My Waterloo Days. • Consideration is being given to renting and selling padded stadium seats for RiverLoop events. • The Cedar Valley Bike Collective is encouraging riders to attend the RiverLoop Rhythms events. • The new Events Coordinator will be named by June 20. • The Facilities Services Manager search is ongoing. • Light poles in the parking lot were repainted last week. • WCA has new orange umbrellas for the outdoor tables along the river. These look especially nice from across the river. • A new dishwasher has been installed. • Banners at the Expo Center are being replaced with solid color canvas banners. • In the future there will be picnic tables at the RiverLoop Rhythms concerts. • It is hoped that WCA may be invited to participate in next year's 4th Street Cruise. Their first meeting for next year will be held in February. NEXT MEETING will be held on August 20, 2014 at 4:00 pm. There will be NO July meeting. The meeting was adjourned at 4:58 pm. Respectfully submitted, JoLyn Lennox, Secretary Vouchers Prepared by August 25, 2014 Pauline C CITY OF WATERLOO PAYMENT VOUCHER Vendor Ament Inc. Address 325 32nd Avenue S.W. City & State Cedar Rapids, IA 52404 Batch No. Keyed By: Department: Engineering Grant/Project Code# Vendor 8563 9002 A090214 Invoice Date Qty/Unit Amount Description G/L Distribution 8/15/14 24466 25,807.14 Contract 843 Kimball Ave. Transportation 290-07-7500-2103 5,638.36 Imp. Project (Tower Park Dr to Acadia St) 205-07-7500-2103 813.43 7/1 -7/25/14 413-07-7500-2103 Special Instructions: Submitted y Total $ 32,258.93 925/14 Date Approved By: Date An Equal Opportunity/Affirmative Action Employer COST PLUS FIXED FEE PROGRESSIVE INVOICE August 15, 2014 Invoice No: 24466 Client Project No: STP -U-8155(731)--70-07 Invoice Period Covered 7/1/14-7/25/14 County: Black Hawk Consultant Job No. G00412.10 / Tasks Client Project Description Kimball Avenue Trans - 004 -005 portation Improvements Project - from 500' S of Tower Park Dr to Acadia St (Construction -Related Services) Client Contract No: 843 Contract Cumulative Current Estimate To Date Period Labor Dollars Overhead Overhead Adjustments Direct Expenses Reimbursed Vehicle Mileage Printing GPS/Total Station Postage Miscellaneous Lodging Meals Ground -Based LiDAR Subconsultants (including authorized contingency) Terracon Consultants (C+FF) Robinson Engineering (C+FF) EarthView Environmental (LS) Morning Star Studio (C+FF) Tallgrass Historians (SR) HDR Engineering (C+FF) Subtotal Fixed Fee Authorized Contingency Total Amount Authorized Total Billed to Date Remaining Authorized Balance Unauthorized Contingency Prime (Ament, Inc.) Labor Hours 169,059.00 317, 882.00 2,254.00 1,780.00 0.00 245.00 1,750.00 0.00 0.00 0.00 49,537.00 36,681.00 12,856.00 0.00 0.00 0.00 0.00 542,507.00 58,433.00 0.00 600, 940.00 79, 908.30 521,031.70 65,913.00 20,278.52 38,129.69 0.00 555.87 0.00 0.00 19.20 0.00 0.00 0.00 0.00 10,723.17 3,161.98 0.00 0.00 0.00 0.00 72,868.43 7,241.93 13,616.99 0.00 199.36 0.00 0.00 0.00 0.00 0.00 0.00 0.00, 7,422.07 1,349.81 ,'/ 0.00 0.00 0.00 0.00 29, 830.16 7,039.87 2,428.77 79,908.30 6,114.00 796.80 32,258.93 293.65 'fL) lrerrscon Terracon Consultants, Inc. 6612 Chancellor Dr, Ste 102 Cedar Falls, IA 50613-5644 319-277-4016 Ament Design Inc Attn: Rob Haaland, P. E. 2327 Falls Ave Ste 8 Waterloo, IA 50701 Project Manager: Rick Lockhart Invoice Date 8/4/2014 Invoice No. T546813 Invoice Period Covered 6/26/2014 to 7/26/2014 Consultant Job No. INVOICE REMIT TO: Invoice Number: T546813 Terracon Consultants, Inc. PO Box 843358 Kansas City, MO 64184-3358 Federal E.I.N.: 42-1249917 Terracon Project No. Client Project No. County Client Proj. Description 13141014 STP -U-8155(731)--70-07, S.A. #4 Blackhawk County Kimball Avenue Transportation Improvements Project Description Contract Estimate Cumulative To Date Current Period Labor Dollars $10,787 $3,107.89 $2,153.78 Overhead $21,220 $6,015.01 $4,168.43 Overhead Adj. Direct Expenses Mileage/Travel $833 $451.36 $304.64 Subconsultants Subtotal $32,840 $9,574.26 $6,626.85 Fixed Fee $3,841 $1,148.91 $795.22 Authorized Contingency Total Authorized Balance $36,681 Less Retainage Total Billed to Date $10,723 $10,723.17 $7,422.07 Remaining Authorized Balance $25,958 Total Due (Current Period Only) $7,422.07 Unauthorized Contingency $3,284 Total Labor Hours 135.25 TERMS: DUE UPON PRESENTATION OF INVOICE Robinson Engineering Company Consulting Engineers Cost Plus Fixed Free Progressive Invoice Invoice No.: 3 Invoice Period Covered: July 1- 31, 2014 Consultant Job No.: 4215 Prime Consultant: Ament, Inc. 625 32nd Avenue SW Cedar Rapids, IA 52404 REC Invoice No.: 6046 REC Job No. 4229 Date: August 4, 2014 IaDOT Project No.: STP -U-8155(731)-70-07 County: Black Hawk Client Project Description: Kimball Ave. Improve. Const. City of Waterloo Project No.: 843 322 First Street East, Independence, Iowa 50644 Phone: 319-334-7211 Contract Estimate Cumulative To Date Current Period Labor Dollars $ 3,523.50 $ 840.00 $ 360.00 Overhead $ 7,865.16 $ 1,875.04 $ 803.59 Overhead Adjustments Direct Expenses $ 100.00 $ 0.00 $ 0.00 Mileage Per Diem CADD Subconsultants: $ 0.00 $ 0.00 $ 0.00 Subtotal $11,489.00 $ 2,715.04 $ 1,163.59 Fixed Fee $ 1,367.00 $ 512.11 $ 186.22 Authorized Contingency $ 0.00 $ 0.00 Total Authorized Amount $12,856.00 $ 0.00 $ 0.00 Total Billed To Date $ 3,227.15 $ 3,227.15 $ 1,349.81 Remaining Authorized Balance $ 9,628.85 Unauthorized Contingency $ 1,148.00 322 First Street East, Independence, Iowa 50644 Phone: 319-334-7211 Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A090214 Vendor 1220 August 25,2014 Vendor Name Ritland+Kuiper Address City & State ************************************* Batch # Keyed By: Department: Engineering Grant/Project Code # Invoice Date Invoice No. Qty/Unit Amount Description G.L. Distribution 8/18/14 Inv # 5 Special Instructions (LC it Am/Li 8/25/14 U.S. Hwy 63 Franklin -Newell Corridor Est # 5 $595.00 Enhancements NHSX-063-6(75)--3H-07 Services from 7/1 - 7/31/14 TOTAL 595.00 Submitted By 100% City bond money 411-07-7500-2103 Date Approved By Date An Equal Opportunity/Affirmative Action Employer August 18, 2014 Jeff Bales, Associate Engineer Engineering Department City of Waterloo 715 Mulberry Street Waterloo, Iowa 50701 INVOICE No. 5 RITLAND+KLJIpER LANDSCAPE ARCHITECTS RE: U.S. Highway 63 Franklin -Newell Corridor Enhancements Iowa DOT Project No. NHSX-063-6(75)--3H-07 Waterloo, Iowa Summary of Fees for Invoice No. 5 RITLAND+KUIPER Landscape Architects Services performed from 07/01/14 — 07/31/14 Ritland — 0 hours @ $110.00/hr Kuiper — 7 hours @ $85/hr RKLA Subtotal Total Billing Invoiced for Project to Date Less Previous Billing Total Amount Due Total Billing Due for Invoice No. 5 Thank you, Craig Ritland, FASLA $ 0.00 $ 595.00 $ 595.00 $ 13, 542.50 - $ 12,947.50 $ 595.00 $ 595.00; RITLAND+KUIPER AP 501 SYCAMORE STREET • MEZZANINE A - WATERLOO, IOWA 50703 • PHONE 319.233.8090 • FAX 319.233.9772 • www.a dku perE orn Augusy 22, 2014 Vendor Name Address City & State Invoice Date CITY OF WATERLOO PAYMENT VOUCHER 9002 A090214 Vendor 7922 Department Engineering Snyder & Associates Grant/Project Code # 07LTF 5007 ************************************* Invoice No. Qty/Unit 7/14/14 110.0951.01A-27 7/14/14 110.0951.01B-25 7/14/14 110.0951.01C-25 Spe al Instructions Submitted E3'y Amount Description G.L. Distribution $947.44 Wloo Stormwater Lift Station Hollywood C CDBG 409-07-5300-2103 $924.00 Design services Cedar Bend CDBG 409-07-5300-2103 $895.00 Design Services Fletcher Ave CDBG 409-07-5300-2103 TOTAL 2,766.44 8/22/14 Date Approved By Date An Equal Opportunity/Affirmative Action Employer ENGINE S PL S N Y D E R & ASSOCIATES INCC ANIv�Rs IOWA j MISSOURI I NEBRASKA I SOUTH DAKOTA I WISCONSIN Jamie Knutson City of Waterloo 715 Mulberry Street Waterloo, IA 50703-5783 INVOICE FOR PROFESSIONAL SERVICES Invoice No: Project 110.0951.01A Waterloo Stormwater Lift Stations - Hollywood Professional Services through July 31, 2014 August 14, 2014 110.0951.01A- 27 Basic Services Billings to Date Phase Subtotal Total Prior Current 273,750.00 273,750.00 0.00 0.00 Construction Services Lead Engineer Engineer VI Total Services Postage/Freight Total Expenses Billings to Date Hours Rate Amount 4.00 144.00 576.00 3.00 118.00 354.00 7.00 930.00 17.44 17.44 17.44 Phase Subtotal $947.44 Total Prior Current 7,087.40 6,139.96 947.44 Billings to Date Snyder & Associates, Inc. Amount Due this Invoice $947.44 Total Prior Current 280,837.40 279,889.96 947.44 Adam Bullerman ©74,73y REMIT TO: 2727 SW Snyder Blvd. I P.O. Box 1159 I Ankeny, IA 50023-0974 p: 515-964-2020 I f: 515-964-7938 I email: ar@snyder-associates.com !Federal E.I.N. 42-1379015 S SNYDER & ASSOCIATESERINCAIVIVERs IOWA J MISSOURI I NEBRASKA I SOUTH DAKOTA I WISCONSIN Jamie Knutson City of Waterloo 715 Mulberry Street Waterloo, IA 50703-5783 Project INVOICE FOR PROFESSIONAL SERVICES Invoice No: 110.0951.01B Waterloo Stormwater Lift Stations - Cedar Bend Professional Services through July 31, 2014 August 14, 2014 110.0951.01B - 25 Basic Services Billings to Date Phase Subtotal Total Prior Current 271,845.68 271,845.68 0.00 0.00 Construction Services Engineer VI Lead Technician Total Services Billings to Date Hours Rate Amount 7.00 118.00 826.00 1.00 98.00 98.00 8.00 Total Prior Current 7,255.09 6,331.09 924.00 924.00 Phase Subtotal $924.00 Billings to Date Snyder & Associates, Inc. Amount Due this Invoice $924.00 Total Prior Current 279,100.77 278,176.77 924.00 Adam Bullerman -z14 REMIT TO: 2727 SW Snyder Blvd. I P.O. Box 1159 I Ankeny, IA 50023-0974 p: 515-964-2020 f 515-964-7938 email: ar@snyder-associates.com Federal E.I.N. 42-1379015 ENGINE SNYDER & ASSOCIATES INC. IOWA I MISSOURI J NEBRASKA SOUTH DAKOTA j WISCONSIN Jamie Knutson City of Waterloo 715 Mulberry Street Waterloo, IA 50703-5783 INVOICE FOR PROFESSIONAL SERVICES Invoice No: Project 110.0951.01C Waterloo Stormwater Lift Stations - Fletcher Avenue Professional Services through July 31, 2014 August 14, 2014 110.0951.O1C-25 Basic Services Billings to Date Total Prior Current 144,491.36 144,491.36 0.00 Phase Subtotal 0.00 Construction Services Engineer VI Administrative VI Total Services Billings to Date Hours Rate Amount 6.50 118.00 767.00 2.00 64.00 128.00 8.50 Phase Subtotal Total Prior Current 6,357.26 5,462.26 895.00 895.00 $895.00 Billings to Date Snyder & Associates, Inc. Amount Due this Invoice $895.00 Total Prior Current 150,848.62 149,953.62 895.00 Adam Bullerman k /102 REMIT TO: 2727 SW Snyder Blvd. I P.O. Box 1159 I Ankeny, IA 50023-0974 p: 515-964-2020 I f: 515-964-7938 I email: ar@snyder-associates. corn I Federal E.I.N. 42-1379015 An Equal Opportunity/Affirmative Action Employer A04 _ / 0 co O a m d 0 5 r 2 0 @ m Brain Schoon @ INRCOG is requesting Reimbursement algeasJngwia?:1 %006 7 / / / t'0 I. Z-00Eg-L0-06Z 01EG aolonul §' m Z 0 0 i C Xt. * ] \ aweN JopueA t760Z 'zz tsn6nv O O O < 0 §) k fi �f0 / o m co — 0 e \ \ uoitnqutsia 0 m (0 $ / 2.1DHOf1OA IN�VJAVd Voucher Prepared by Pauline C OO12:B1VM JO Jllla > 2 / CO 2 q CEIEBRAT INfO. tel""1*A4 Stanley Consultants INC NGINEERIN ' ORI \ 100 Court Avenue, Suite 300 August 13, 2014 Des Moines, IA 50309-2200 Project No: 23209.01.01 Invoice No: 0169466 City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Attention: Jamie Knutson, Associate Engineer For: Storm Water Lift Stations, Study & Design Phase Westfield Ave., Virden Creek and Vinton Professional Services from June 29, 2014 to July 26, 2014 Fee Billing Phase Percent Previous Current Fee Complete Earned Billing Billing Westfield Ave 317,333.00 100.00 317,333.00 317,333.00 0.00 Virden Creek 129,161.00 100.00 129,161.00 129,161.00 0.00 Vinton 150,593.00 100.00 150,593.00 150,593.00 0.00 Total Fee 597,087.00 597,087.00 597,087.00 0.00 Total Fee 0.00 Total this Project 0.00 For: Construction Phase Professional Personnel (Bidding Phase overrun) Hours Rate Amount BC -20 4.00 211.00 844.00 BC -15 13.00 156.00 2,028.00 BC -13 16.00 136.00 2,176.00 BC -11 4.00 116.00 464.00 BC -08 49.00 89.00 4,361.00 BC -06 1.00 74.00 74.00 BC -03 .50 51.00 25.50 Totals 87.50 9,972.50 Total Labor Unit Billing Bindery Color Copier - Muscatine Duplicator Total Units 5.0 Copies @ 0.30 398.92 1.50 2,231.52 2,631.94 9,972.50 2,631.94 Project 23209.01.00 WaterlooStormWaterLiftStationsPrelimWork Invoice 0169466 For: Construction Phase Professional Personnel BC -20 BC -19 Hours Rate 13.00 217.00 1.00 205.00 Totals 14.00 Total Labor Reimbursable Expenses Expense Report Mileage Total Reimbursables Amount 2,821.00 205.00 3,026.00 3,026.00 61.60 61.60 61.60 Billing Limits Current Prior To -Date Total Billings 15,692.04 310,630.17 326,322.21 Limit 353,956.00 Remaining 27,633.79 Total this Project $15,692.04 For: Subconsultant Fees Billing Limits Current Prior To -Date Total Billings 0.00 6,637.75 6,637.75 Limit 22,500.00 Remaining 15,862.25 Total this Project 0.00 For: Stormwater Lift Stations Environmental Monitoring Billing Limits Current Prior To -Date Total Billings 0.00 4,988.40 4,988.40 Limit 5,528.00 Remaining 539.60 Total this Project 0.00 TOTAL THIS INVOICE Outstanding Invoices Number Date Balance 0168929 7/18/2014 2,563.46 Total 2,563.46 If you have any questions regarding this invoice, please contact Dan Fullerton at 515-447-4408 or Teresa at 563-264-6604. $15,692.04 1.0 Page 2 Storm Water Lift Station Sudy, Design, Bidding and Constructon Services Westfield Avenue, Virden Creek and Vinton/18th Street Waterloo Iowa Summary Bidding and Construction Phase Compensation Subtotal Fee Current Prior To -Date Westfield $ 212,246.00 $ 5,230.68 $ 151,094.86 $ 156,325.54 Virden $ 57,886.00 $ 5,230.68 $ 47,123.57 $ 52,354.25 Vinton/18th $ 115,770.00 $ 5,230.68 $ 135,231.99 $ 140,462.67 Total Fee $ 385,902.00 $ 15,692.04 $ 333,450.42 $ 349,142.46 An Equal Opportunity/Affirmative Action Employer o (D D a 0 0 a Co CO N N Brain Schoon @ INRCOG is requesting reimbursemenrs algeasangwlad %001- t Z. tZ-00Cg-1.0-06Z 001 m N w lL1Z-00£9-L0-06Z a}ea aoionul oN aoionul 0 C 0 CD 0 a uognqu;sia 19 0 > • R- Q SN CD w v CD 01009 VI 'sawv }aaa}s 4;nos 00£ m 7 CD CD co aweN Jopua/\ uogonitsuoa Ajo}s 0 0 4) U 7 D) C O (D (p n m m (Q 4t m (D t4IOZ 'ZZ }sn;nn .oN.opuaA Co m Z 0 aulined /q paiedaid JayonoA D o m o Z m 0 > m 0 730 c n > 3< 0 Z )i x D .)-=1 1‘.) 7 -1 C 3 0 • t , - -a. g „ Q •••• 07 8 3 a. CO N CZ 0 0•• CO ro* 0) 2, O. -0 e-ee 0_ 7' -4 0 0 cc , - cr •< V, OD c CZ 0. a o 0 • 0 ,0 •-•• •-•C Bt Ft -9 >, 0• - CD >•,_> 0) -3 O 0 ty, 0 o n o 5 erf 0 0 0 _a. 0 0 DD. 7 ••4 > 0-C) 3 0_ 0 a z - P 30. cc, 0 th ,.. 01 0. CD I CD 0. tY2 • > 0C) = Z (72 0 0 0, r") 2 3 a-3 > "R.5-0 0 o ) 7 7 o_ zo-- DI 0. 0 W E g - 3 7 `L.' r•Z to ro C. -a 7, cs, 0.0• z .10 auan S2DNIVI-0 0 r. 0 0) T:3 0 4e. C- 0 4 6-- 0 r) CD Ct 00 4 0. 0. b 0 0 SNOLLICIati SNOLLDflaRT (9 )ir" NSOf 9. BALANCE TO FINISH, INCLUDING RETAINAGE 7'4 P OKE[VO' 0 4,-) 4:4 b4 40 -4, 00 0. ..- ----,,... > r) k. 5 5, > :--1- ,- a C H „. a' ,.„, 0 (") 0 -4 S.._.1 . '5' 0 r'' rn ,-, P - '".- -=. 8 •--r. - ,-4 . , -` - 0 t-4; ... ... ,g, .• i-4 r., xi ...., z zt .... .6. 4 T.:, n ira o -.. - ..... ..... z 00 ,..., , 0 c,.. • -A. ,., , , r„-• 2 F.:.! 0 10 - ::-. F2_ a Fs F -..C)-. 0•a . ir3 --I p.,.. J) cC U) 0. C•Z 8 00 o.'< °' o 6 4;LD -1° g 5-0 o OC er. -1 0 -1 0 nl -1 tr) -1 0 04 0 rot 0. 0 0. CONTRACT SUM TO DATE (Line I ± 2) NET CHANGE BY CHANGE ORDERS. vins .1.0n1.1.N00 1VNID1110 60 4,..4 4,4 S.4 0. V.) ts.) (1.> 00000'51 1C C)> 0 *0 00 00P 0.02 9 C) 50 r-4 > o 0. 0 2 0(0 Es 9 c-, 7-1 0 CONTRACTOR'S APPLICATION FOR PAYMENT o 0 al o 0 • • -• o C) o 0 CD1' W.....b.. 0 0- . x '....t 0, 0 0 00 90 00. PS C- -0 0 0 -0 XI 0 0 M 0 Z C- •-.1 7:1 C)>> 0 C/)> 00 70 8 C') C) 0 `0" a NOLLVOIlddV 20L0 wownooa � �� t ��~���*�n� 1992 Continuation Sheet ALA Document, 1992, Application and Certification Project Application and Project Certificate for Payment, Construction MonagermAJviser Edition, contain ng Contractor's signed certification is attached. In tabulations below, amounts are in US dollars. Use Column I on Contracts where variable retainage for line items may apply. APPLICATION NO: 013 APPLICATION DATE: 07/24/2Ol4 PERIOD TO: 868(X2Ol4 ARCHITECT'S PROJECT NO: AIA Document onmTm 1992. 1992 by The American institute of Architects. All rights mserveu MAL' ment is protected by U.S. Copyright L..aw and International Treatle::. Unewthorized reproduction or distribution of this Ale Document, or any portion of it, may result In severe civil and criminal penaltie.F.. and will he prosecuted tothe maxtrnum extent possible under the law. This document was produced by AIA software at 13:56:46 on 07/23/2014 under Order No.9495796781_1 which expires on 01/31/2015, and is not for resale.User Notes: (1213100922) � B C D E F G H I NO 'APPLICATION DESCRIPTION OF WORK SCHEDULED��8S23�T�`y VALUE WORK COMPLETED MATERIALS 8�� (NOTT�D0lED TOTAL CUD�LI3�D A�8��� I��I� (D+E±F) Y6 ��C) BALANCE FINISH �C-{}) RETAINAGEl��&� ���� RATE) FROM PREVIOUS (D+B) 1.111S PERIOD WESTFIELD AVENUE DDO 0.00 0.00 0.00 0J00 0.00 % 0.00 0.08 0.00 0.00 0.00 0,00 0.00 0.0O% 0.00 0-0 Bonds and Insurance 20,000.00 30.000.00 0.00 0.00 20,000.00 100'00 % 0.00 0.86 2 General Conditions 250\000.00 250'000.00 0.00 0.00 250,000.00 100.00 % 0.00 0.80 3 Mobilization 80'000.00 80,000.00 0.00 0.00 80`008.00 180`08% 0.00 0.00 4 De -Mobilization 20'000.00 20`000.80 0.00 0.00 20`000.88 100.00 % 0.00 0.00 5 Excavation 75,000.00 75,000.00 0\00 0.00 75,000.00 188.00% 0.08 0.08 6 Backfill 25`000.00 25,088.08 0.00 0.80 25`000.00 lOO.UO% 0.00 0`00 7 Yard Pipe, Valves, & Galvanized Pipe Fabrication 215^000.00 215,000.00 0.00 0.00 215,000.00 108.00Y6 0.00 0.00 8 RCPJtUtility Structure 30,000.00 30`000D0 0.00 0.00 30,000.00 100.00 % 0.00 0.00 9 Granular Paving 5,000.00 5,800.00 0.00 0.00 5,000.00 108.00% 0.00 0.00 10 Permanent Fence 10,000.08 10'000.00 0.00 0.00 18,000.00 100,00% 0.00 0.00 ll Seeding 5,000.00 5^000.00 0.80 0.00 5,000.00 100.00y6 0.00 0.00 12 Demolition 5`000.00 5.000.00 0.00 0.00 5,000.00 180.8OY� 0.00 _ O.08 13 Reinforcing Steel 50,000.00 50.008'00 0.00 0.00 50'000.00 180.00% 0.00 0.00 14 Concrete I30,800.00 138,000.00 0.00 0.00 130,000.00 1O0-0096 0.00 0]00 15 Masonry 20^000.00 20,000.00 0.00 0.00 20,008.80 100.00 % 0.00 0.00 16 Metals (Misc. Metals, Hatches, .& Trash Racks 30,000.00 30^000.00 0.00 0.08 30.000L00 188.00% 0.00 0,00 AIA Document onmTm 1992. 1992 by The American institute of Architects. All rights mserveu MAL' ment is protected by U.S. Copyright L..aw and International Treatle::. Unewthorized reproduction or distribution of this Ale Document, or any portion of it, may result In severe civil and criminal penaltie.F.. and will he prosecuted tothe maxtrnum extent possible under the law. This document was produced by AIA software at 13:56:46 on 07/23/2014 under Order No.9495796781_1 which expires on 01/31/2015, and is not for resale.User Notes: (1213100922) � A B C D E F C H I ITEM N0. D2QCRD,TI0N0F WORK 8C}£8DDL£D VALUE WORK COMPLETED PRESENTLY OqOTIND0lI0 TOTAL CDKPLE1ED AND 8TOR�D TO DATE. (D+E+F) % BALANCE TO FINISH S8 (C -() RETAINAGE (�VA8D�lJ] R�IT.i)APPLICATIAPPLICATION FROM------ PREVIOUS D+ID THIS PERIOD 17 Joint Sealers 1,080.00 1'000.00 0.00 0.00 1'000.00 100.00% 0.00 0.00 IS Drywall & Insulation 2,500.00 2,500.00 8.00 0.00 2'500.00 100.00 % 0.00 0.00 19 Doors & Hardwae 4,000.00 4,800\00 0.00 0.00 4'000.00 100.00Y6 8.00 0,00 20 Framing & Wood Trusses 18,000.00 I0,000.00 0.00 0.00 I0,800.00 100.00f6 0.00 0^00 21 Metal Panels, Roofing, & Sheet Metal 15,000-88 15,000.00 0^00 0.00 15,000.00 100.00f6 0.00 0.00 22 [outio_m 10^000-00 18.008.00 0.80 0.00 10,000.00 100.08% 8.00 0.80 23 Submersible Pumps 240,000,80 50,000.00 240,000.00 50`000.00 0.00 0.00 0.00 0.00 240,000.08 58,000.08 100.00% 100.00Y6 0.00 0.00 0.00 0.00 24 25 Sluice Gates & Onratu, HVAC &:Plumbing 7`500.00 7~500.00 0.00 0.08 7,500.00 lUO.OU% 0.00 0.80 26 Electrical &Ccmtrn|n 130,008.08 130,000.00 0.00 0.00 130,000.80 100.0096 0.00 0.00 0.00 0.00 8.00 0.00 0.00 % 0.00 0.00 VINTON STREET 0.00 0.00 0.00 o .00 0.00 0.00 % 0.08 8.00 0.00 8.00 0.00 0.00 8.00 O.00% 0.00 0.00 Bonds and Insurance 15,800.00 15,000.00 0.00 0.00 15,000.00 100.8096 0.00 0.00 28 General Conditions 105,000.00 105,000.00 0.00 0.00 105,000.00 100.00% 0.00 0.88 29 Mobilization 56~000.00 56,000.00 0.00 8.00 56,008.00 100.00 % 0.00 0.80 30 De -Mobilization 14,000'80 14,000.00 0.08 0.00 14'080.80 100.00 % 0.0O 0.00 31 Excavation 185'000.80 105,800.00 35,000.00 8.08 0.00 0.00 0.08 105,000.00 35,00000 100.08% l00.08Y6 0.00 0.00 0.08 0.06 32 Backfill 35,000.00 33 Yard Piping, Valves, & Underground Utilities 55,080.00 55,000.00 0.00 0.00 55,080.08 100.00Y6 0.00 0.00 34 Granular Paving 3,500.00 3,500.00 5.000.00 0.00 0.00 0.00 0.00 3.500.00 5J008.00 100.00 % 100.00 % 8.00 0.00 0.00 35 Permanent 5,000.00 36 Seeding 2,000.00 2,000.00 0.00 0.00 2,000.00 100.00 % 0.00 0.00 AIA Document G703 - 1992. Copyright 0 1963, 1965, 1966, 1967,1970, 1978, 1983 and 1992 by The American Institute of Architects, All rights reserved. WARNING: This Ale Document Is protected by U.S. Copyright Law and International Treatit,. Unauthorized reproduction or distribution of this Ale DocumenL or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximiun extent possible under the law. This document was produced by AIA software at 13:56:46 on 07123/2014 under Order No.9495796781_1 which expires on 01/3112015, and is not for resale. User Notes: (1213100922) 2 AlA Document G703im - 1992. Copyright © 1963, 1965, '1966, 1967,1970, 1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This Ale Document is protected by U,S. Copyright Law anci International 'Treaties. Unauthorized reproduction or distribution of this Ale Document, or any portion of it, may result in severe civil and criminal penalties, and will he prosecuted tothe maximum extent possible under the law. This document was produced by AIA software at 13:56.46 on 07/23/2014 under Order No.9495796781_1 which expires on 01/31/2015, and is not for resale. User Notes:(1213100922) 3 1) lB F 0 H I ITEM NO~ DESCRIPTION OF WORK SCHEDULED VALUE WORK COMPLETED TOTAL COMPLETED ��8��D� DATE � (DEA -F) � (O�C) BALANCE TO FINISH 0C-[0 � ��� (����� RATE) FROM PREVIOUS APPLJCA7TO2� (D+8) Z0S��OD MATERIALS PRESENTLY ST�� �NOT DNDDR E) 37 Demolition 10^080.00 10'000.00 0.00 0.00 10'000,00 100-00 A 0.00 ~�- --�0.00 38 Reinforcing Steel Concrete 30,000.00 75`000.00 30,000.00 75`000.00 0.00 0.00 0.00 0.00 30,000i00 75,000.00 100.00 % 180.00Y6 0.00 0.00 0.00 0.00 39 40 Masonry 18`000.00 18.008.00 0.00 0.00 18,000.00 100.08% 0.00 0.00 41 Metals (Misc. Metals, Hatches, &Traub Racks 25,000.08 25`000.00 0.00 0.00 25'000.00 100.00 % 0.00 0.00 42 Joint Sea )ers 1,000.00 I,000.00 0.00 8.00 1,008.00 100.0096 0.80 0.00 43 Drywall Insulation 2°500.00 2,500.00 0.08 0.00 2,500.80 I00.00% 0.00 0.00 44 Doors & Hardware 4,000.00 4,000.00 0.00 0'00 4°000.00 100.00 % 0,00 0.00 45 Framing & Wood Trusses 8,000'00 8,000.00 0.00 0.00 8,000.00 }OO -00% 0.00 0.00 46 Metal Panels, Roofing, & Sheet Metal 10'008.08 10,000.00 0.00 0.00 10^000.08 100.08% 0.00 0.00 47 Coatings 18.000.08 18'000.80 0.00 U`UO 10,000.00 100.00% 0.80 0.00 48 Submersible Pumps 68`000.08 60,000.00 0.00 0'00 60l00.00 100.00 % 0.00 0.00 49 Sluice Gates & Operator 05,000.00 65,000.00 0.00 0.00 65`080.00 100.00 % 0.00 0.00 50 HVAC &Plumbing 6,000.00 6,000.00 0.00 0.00 6,000.00 100.00 % 0.00 0.00 5l Electrical & Controls 130'800.00 130,000.00 0.00 8.00 138'000J00 I00.00 Y6 0.00 0.08 0.80 0.00 0.00 0.00 0.00 0.00 % 0.00 0.00 VIRDEN CREEK 0.08 0.00 0.00 0.08 0.00 0.00 % 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 52 Bonds and Insurance 10,000`00 10,000.00 0.00 0.00 10,008.00 100.00% 0.00 0.00 53 General Conditions 30,000.00 38,000.00 0.00 0.00 30,000.00 108.00% 0.08 0.00 54 Mobilization l000.00 1^000.08 0.00 0.00 1,000.00 100.00% 0.00 0.00 55 De -Mobilization 1.000.00 1,000.00 0.00 0.00 1,008.00 100.00 % 0.00 0-00 56 Seeding 1`580.00 I,500.00 0.08 0.00 1,500.00 100.00% 0.08 0.00 AlA Document G703im - 1992. Copyright © 1963, 1965, '1966, 1967,1970, 1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This Ale Document is protected by U,S. Copyright Law anci International 'Treaties. Unauthorized reproduction or distribution of this Ale Document, or any portion of it, may result in severe civil and criminal penalties, and will he prosecuted tothe maximum extent possible under the law. This document was produced by AIA software at 13:56.46 on 07/23/2014 under Order No.9495796781_1 which expires on 01/31/2015, and is not for resale. User Notes:(1213100922) 3 A B C' 0 E F G H 1 _ II'bM NO. DESCRIPTION:OF WORK SCHEDULEDPRE,SENTLY VALUE WORK COMPLETED NIATER.IAI_,S (NOT.TN 0 OR E) TOTAL COMPLE'T'ED AND STORED TO DA'Z'E (D1-E+F) ° /° (G -: C.') BALANCE TO FINISH (C - G) RETAINAGE (l VARIABLE RATE) FROM PREVIOUSS'T'ORED APPLICATION .. (D1_ F) THIS PERIOD 57 Demolition 5,000.00 5,000.00 .0.00 0.00 5,000.00 100.00% 0.00 0.00 58 Concrete & Reinforcing Steel 3,000.00 3,000.00 0.00 0.00 3,000.00 100.00 % 0.00 0.00 59 Masonry 3,000.00 3,000.00 0.00 0.00 3,000.00 100.00 % 0.00 0.00 60 Metals 3,000.00 2,400.00 600.00 0.00 3,000 00 100.00 % 0.00 0.00 61 Doors & Hardware 6,000.00 6,000.00 0.00 0.00 6,000.00 :100.00 % 0.00 0.00 62'1"russes Framing & Wood 8;000.00 8,000.00 0.00 0,00 8,000.00 100.00 % 0.00 0.00 63 Metal Panels, Roofing, & Sheet Metal 1.5,000.00 15,000.00 0.00 0.00 15,000.00 100.00% 0.000.00 _. _.. 64 Coatings 2,000.00 2,000.00 0.00 0.00 2,000.00 100.00 % 0,00 _ 0.00 _ 65 Submersible Pumps 490,000.00 1.63,583.00 326,417.00 490,000.00 1.00.00 % 0.00 0.00 66 Sluice Gates & Operator :110,000.00 110,000,00 0.00 0,00 110,000.00 100.00 % 0.00 0.00 67 FIVAC & Plumbing 5,000.00 131,500.00 5,000.00 131,500.00 0.00 0.00 0.00 0.00 5,000.00 131,500.00 100.00 % 100.00 % 0.00 0.00 0.00 0.00 68Electrical& Controls 69 _ CO #2 6,852.00 6,852.00 0.00 0.00 6,852.00 100.00 °% 0.00 0.00 70 CO #3 -8,095.00 -8,095.00 0.00 0,00 -8,095.00 100.00 % 0.00 0.00 71 CO #4 1.5,81.1.00 1.5,811..00 0.00 .0.00 15,811.00 :100.00 % 0.00 .0.00 72 CC) #5 5,006.00 5,006.00 0.00 0.00 5,006.00 100.00 % 0.00 0.00 73 CO ##6 424.00 424,00 0.00 0.00 424.00 100.00 % 0.00 0.00 74 CO #7 27,059.31 27,059.31 0.00 0.00 27,059.31 100.00 % 0.00 0.00 75 CO 1#8 1,704.19 1,704.19 0.00 0.00 1,704,19 100.00 °/, 0.00 0.00 76 CO #9 1,702.82 1,702.82 0.00 0.00 1,702.82 100.00 % 0.00 0.00 77 C01410 19,837.00 19,837.00 0.00 0.00 19,837.00 100.00 % 0.00 0.00 78 CO #11. 1,326.00 1,326,00 0.00 0.00 1,326.00 100.00 % 100.00 % 0.00 0.00 0.00 0.00 79 CR # 12 8.892.00 8,892.00 0.00 0.00 8,892.00 80 CR. #1.3 6,079.00 6,079.00 0.00 0.00 6,079.00 100.00 % 0.00 0.00 MA Document 57031, -1992. Copyright ,t) 1963, 1965, 1966, 1967,1970, 1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This Ale Document is protected by U.S, Copyright. Law and Internationai'rreetie,-.. Untiuthnrized reproduction or riistribution of this AIAe' Document, or any portion of it, may result in severe civil and .criminal penalties, and will be prosecuted to the maximum extent possible under he law. This document was produced by AIA software at 13:66:46 on 07/23/2014 under Order No. 9495796781_1 which expires on 01/31/2015, and is not for resale, User Notes: ('1213100922) 4 A B C D E F G H r ITEM NO. DESCRIPTION OF WORK SCHEDULED VALUE WORK COMPLETED MATERIALS PRESENTLY STORED (NOT IND OR E) TOTAL COMPLETED AND STORED TO DATE (D+E-1-F) % (0--. C) BALANCE TO FINTSH - G) RETAINAGE (IF VARIABLE RATE) FROM PREVIOUS APPLICATION(C (D + E) THIS PERIOD -----72777:7)0 % ---070077 82 CRCS 3,980.00 0.00 3,980.00 0.00 3,980.00 100.00 % 0.00 0.00 GRAND TOTAL $3,206,310.32 $2,875,313.32 $330,997.00 $0.00 $3,206,310.32 100.00 % $0.00 $0.00 AIA Document G703"' — 1992. Copyright 1903, 1905, 1960, 1967,1970, 1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This AleDocument is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction ordistribution of this AIA Document, or any portion of It, may result In severe civil and criminal penalties. and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software, at 13:5046 on 07/2312014 under Order No 9495796781,,1 which expires on 01/31/2015, and is not for resale. User Notes: (1213100922) 5 Questions for TIF Work Session Pre -meeting - Can we get a map showing all 8 TIF areas and the 30 TIF Taxing Districts within those areas? Then a report that list all taxing districts showing for each; District ID, #Start Date,Maturity date, TIF Designation, slum / bight / economic development, Current Annual Tax Revenue, Outstanding Debt, Years /Months to Maturity? Meeting - Can and / or should we establish a maturity date for all the Taxing Districts? The economic development TIF Districts have a maturity date set by State Code. The slum/blight Districts do not. Once we believe we have an end date in site for all infrastructure needed, improvements, services, etc. I think we could target a maturity date. What is the process for negotiating Development Agreements? Who negotiates? Who sets the limits? Do we have established incentives for each district? The City of Waterloo Economic Development Plan lays out goals and policies for what we work with. for incentives for projects. Planning staff negotiate the terms of Development Agreements, keeping the Mayor and CFO informed for larger projects. The City Council is the final decision maker in what is approved. Do we or will we consider anything other than a 100% increment going to the TIF? If not, why not? I do not understand question. Can rebates extend beyond the maturity date of the district? Can or have maturity dates be extended? Is the Deere Campus along River Road now eligible for established of incentives such as tax rebates? Yes, for continued development of the Tech Works site and. Downtown Waterloo, and the relaitionship emerging between the development of these two areas, it was beneficial to extend the TIF District to gain any new taxable value. Have we ever had a TIF pay -out and end? If so how did it work? No TIF Districts have ended. Have we ever released any Tax revenue from a TIF? How much? When? What was money used for? Yes, from the Northeast Industrial. Park area. The funds were put into general fund. The city web site lists ConAgra and Ferguson in the top 10 tax payers, is that before or after rebates? The web site notes that Ferguson and Con Agra projects as large projects within the City of Waterloo. I am not sure where a top 1.0 tax payers list is located. How many open development agreements do we have? Is there a list? How many require monitoring? Ie: maintaining a minimum assessed value, maintaining certain number of jobs, Maintaining a certain average wage, etc. Depending upon the time of year, timing of projects, and whether or not phases of projects were included, there are multiple projects and development agreements open at all times. The Planning staff tracks them for compliance, timelines, and problems moving ahead. The City's agreements do not included job numbers and average wages, except as a part of a State program — in which the State tracks the wages. The Black Hawk County Assessor's office tracks and is a co- signer for any agreements including a minimum assessed value portion. City staff further checks the minimum value for any rebates to be awarded back to company/developer. Do we know how many new jobs have been added to the area as a result of the TIF incentives? That would depend upon how far you want to go back, and if jobs would still be counted that may have come and left (Waterloo Industries). Who is going to pay the debt created by the Sportsplex and Tech Works? When do we expect that debt to be paid off? All new construction will want incentives and rebates. The Sportsplex is projected to be self-sustaining, which would indicate no debt. If the question is in regards to the acquisition of land costs; that would be paid back as bonds normally are. The Tech Works project is set to create new taxable value and pay off debt over time. Will the business's going in the Tech Works expect and get incentive such as free space, tax rebates, etc. Will they buy or lease space from the Tech Works? Businesses would be eligible for tax rebates, per the policies, if they were creating new taxable value through improvements to the building. If their occupancy was in space already finished, and they would not be creating any added taxable value, they could still ask for State incentives for job creation, but not city incentives for tax rebates. I think Tech Works is open to either leasing space or selling space if desired. As the Sportsplex is owned by the WDC and leased to the city will there be property tax due until the city takes ownership? The county web site shows taxes being billed to WDC. I think the lease calls for all taxes if any are to be paid by the city? The project is to be set up as a non-profit, which would not pay property taxes. NOEL ANDERSON To: MAYOR CLARK; COUNCIL MEMBERS Subject: Development Agreement -- former Street Department building Attachments: Change in Ownership.pdf; Orange School with acres.pdf; StDeptOrange.xlsx Importance: High Please see attached. The first attachment is a map indicating the areas to be transferred between the City of Waterloo, MET, and the Waterloo Community Schools — at the former Street Department site. The second attachment is the Orange School site to be transferred to the City of Waterloo, after demolition of the site. The third attachment is a matrix of information on values of the sites. Essentially, the City of Waterloo and MET are transferring parcels of land to allow for the relocation of the bus barn to the area of the former Street Department. The current and future use of the area by a bus barn and MET bus company could allow for future cost-sharing, and MET is also planning for a potential relocation of their transfer station to be closer to their offices and maintenance operations. And, the City of Waterloo would receive the Orange School site, similar to how we have received the former Baltimore Filed and Williston Field, to work towards new residential development within the community — in partnership[ with the Waterloo Community Schools. We are not only trying to grow the tax base through new construction and new development, but we are trying to redefine the existing development through redevelopment and new construction. Noel Anderson Community Planning & Development Director City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Phone 319.291.4366 Fax: 319.291.4262 Cell: 319.290.6357 "We are a nation that has government — not the other way around. And that makes us special among the nations of the earth. "— Ronald Reagan Waterloo Community School District 6028 Kimball Ave Approx. 24 Acres Total City land School Iand Location St. Dept MET site (BH St) former Orange School site Salt bldg Size 24 acres Assessed Value to schools $ 763,600.00 to MET (future) $ 94,700.00 to City $ - $ 16,800.00 $ 375,960.00 Totals: $ 858,300.00 $ 16,800.00 $ 375,960.00 By assessed values only, the following would be true: The City is gaining property worth $375,960 MET is gaining property worth $94,700 through a potential future project Wloo Schools is gaining land worth $763,600 By estimated values, based on recent sales, new construction costs, etc. The City is gaining property worth $360,000 (based on $15,000 per acre of land - which is what new site was purchased for...) MET is gaining property worth $1.00 through a potential future project (vacant industrial land, not great visible site, standard DA terms) Wloo Schools is gaining land/bldg worth $400,000 (40,000 sq. ft. bldg built in 1959-1961, 12' overhead doors) Partnership notes, growing the community: The Wloo Community Schools have previously given the City land for development. Land which they may have been able to sell for a profit, but have chosen to work with City staff who regularly work with residential developers for infill development of housing. New housing can lead to new students, new employees, new citiizens, new tax bases, new population- which leads to increases in federal and road funding, new commercial development with growing populations, new businesses looking for new employees, etc. It's a circle of life type thing. a 0a 0a 0 a a River Front Improvement Committee River Front Improvement Committee if // //,'f/ Metropolitan Transit Authority Property to Transfer from City Of Waterloo to MET Transit Property to Transfer from Met Transit to City of Waterloo Property to Remain MET Transit Property to Transfer from City of Waterloo Property to Remain City of Waterloo to Waterloo Community Schools AXQM OWNERSHIP CHANGE MAP WATERLOO COMMUNITY SCHOOLS BUS GARAGE PROJECT May 2014 60315595