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10/06/2014
AMENDED THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS MONDAY, OCTOBER 6, 2014 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) issue per meeting for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. October 6, 2014 Roll Call. Moment of Silence. Pledge of Allegiance: Carolyn Cole, Ward 2 Council Member. Agenda, as proposed or amended. Minutes of September 22, 2014, Regular Session, as proposed. Proclamation declaring October 5-11, 2014 as "Mental Illness Awareness Week." Page 2 Proclamation declaring Congratulations to Payne AME Church on co -hosting the 132nd Session of the Chicago Annual Conference of the 4th Episcopal District of the African Methodist Episcopal Church October 8-12, 2014. Proclamation declaring October 2014 as "Anti -Bullying Month." Proclamation declaring October 5-11, 2014, as "Fire Prevention Week." Presentation of Certificate of Appreciation to Alvin Wright in recognition of his community and neighborhood volunteerism. Recognition of October 2014 Team Member of the Month. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request to certify the following assessments to properties for work performed by the Water Works, together with recommendation of approval of Board of Water Works Trustees: Address and amount to 71 Franklin Street 2903 Niles Street 106 Linwood Avenue 2013 Plainview Street 520 Oakland Avenue 306 Cottage Street 824 West 3rd Street certify: $10,778.21 $3,100.00 $4,470.00 $1,250.00 $2,139.00 $2,675.00 $2,880.00 Submitted by Dennis Clark, General Manager of Waterloo Water Works October 6, 2014 Page 3 3. Request of the Waterloo Schools Foundation to hold 2nd Annual Trick or Trot 5K Run/ Walk event to be held on October 18, 2014 from 8:00 a.m. - 10:00 a.m. with the route to start and end at Lou Henry Elementary. Submitted by Joe Leibold, Police Captain 4. Request of Jessica Hoffman for tax exemptions for the construction of a new single family home valued at $121,000.00 located at 919 Lafayette Street and located in the Consolidated Urban Revitalization Area (CURA). Submitted by Noel Anderson, Community Planning & Development Director 5. Request of R & S Commercial, LLC for tax exemptions for the construction of a new commercial building valued at $300,000.00 located at 1625 Sycamore Street and located in the Consolidated Urban Revitalization Area (CURA). Submitted by Noel Anderson, Community Planning & Development Director 6. Request of Alexa Auld for tax exemptions for the construction of a new twin home valued at $144,900.00 located at 4136 Mourning Dove Drive and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning & Development Director 7. Request of Kyle Langenberg for tax exemptions for the construction of a new single family home valued at $359,981.17 located at 5104 William Drive and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning & Development Director b. Motion to approve the following: 1. 2. 3. 4. Travel Requests Name & Title of Personnel Class/ Meeting Destination Date(s) Amount not to exceed Sgt. Richter & Officer Bram Firearms Instructor Recertification School Johnston, IA 10/ 9/ 14 $330.00 Jacob Frederick, Fitness Specialist Club Industry Show Chicago, IL 10/22/ 14- 10/24/ 14 $765.00 Sgt. Richter & Officer Erie Advanced Sniper Course Des Moines, IA 11/3/ 14- 11/ 7/ 14 $2,340.00 Brian Baker, Chief HVAC Inspector; Bob Ball, Chief Bldg. Inspector; Greg Ahlhelm, Plans Examiner; Dan Youngblood, Combination Inspector 2015 IBC Significant Changes Seminar Cedar Rapids, IA 11/ 19/ 14 $480.00 October 6, 2014 5. 6. 7. Page 4 8. Recommendation of re -appointment of Leslie Reese and Brent Waskow to 2nd terms on the Heating, Ventilation and Air Conditioning Mechanical Board for Licensing and Appeals with term expiration of August 15, 2017. Submitted by Mayor Buck Clark 9. Recommendation of appointment of Lieutenant Frank Krogh to the position of Police Captain, at the Waterloo Police Department effective October 7, 2014. Submitted by Dan Trelka, Director of Safety Services 10. 11. 12. 13. 14. 15. 16. 17. 18. Approved Beer, Liquor, and Wine Applications Name & Address of Business Officer Pohl Essential Mobile Forensics: Getting Past the Android Passcode Webinar - Waterloo 08/27/ 14 $149.00 Angi Reid, Education Coordinator Art Educators of IA Conference Tama, IA 10/ 10/ 14 $190.00 Buck Clark, Mayor Cedar Valley Coalition Trip Washington, D.C. 04/28/14- 04/30/ 14 $1,460.00 8. Recommendation of re -appointment of Leslie Reese and Brent Waskow to 2nd terms on the Heating, Ventilation and Air Conditioning Mechanical Board for Licensing and Appeals with term expiration of August 15, 2017. Submitted by Mayor Buck Clark 9. Recommendation of appointment of Lieutenant Frank Krogh to the position of Police Captain, at the Waterloo Police Department effective October 7, 2014. Submitted by Dan Trelka, Director of Safety Services 10. 11. 12. 13. 14. 15. 16. 17. 18. Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Aldi, Inc. #33 1918 Schukei Rd. Class C Beer, B Wine Renewal 11/ 03/ 15 X Casey's 218 Pub 4010-4018 University Ave. Class C Liquor & Outdoor Service Renewal 09/30/ 15 X Crossroads BP 2035 E. Mitchell Ave. Class C Beer Renewal 09/30/ 15 X Holiday Inn Express 2127 LaPorte Rd. Special Class C (BW) Liquor w/ Living Qtrs. Renewal 09/30/ 15 X Hurricane Grill & Wings 2027 Crossroads Blvd. Class C Liquor & Outdoor Service Renewal 09/30/ 15 X Karma Bar 309 W 4th St. Class C Liquor & Outdoor Service Renewal 10/ 14/ 15 X Pizza Hut #4345 2825 Crossroads Blvd. Class B Beer Renewal 07/ 08/ 15 X Times Sports Bar & Grill 213 E. 5th St. Class C Liquor & Outdoor Service Renewal 06/ 12/ 15 X Wal-Mart #1496 1334 Flammang Dr. Class E Liquor, B Wine, C Beer Renewal 09/30/ 15 X 19. Bonds October 6, 2014 Page 5 PUBLIC HEARINGS 2. Request of City of Waterloo to vacate a dead end portion of West 17th Street north of Black Hawk Street and west of 18th Street. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No comments on file. Motion to close hearing and receive and file oral and written comments. Motion to receive, file, consider and pass for the first time an Ordinance vacating a dead end portion of West 17th Street north of Black Hawk Street and west of 18th Street. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Noel Anderson, Community Planning and Development Director 3. Purchase of Two (2) Pickup Trucks for the Sanitation Department. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No comments on file Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to Public Works Director for review. Resolution approving the award of bid to Witham Auto Center of Waterloo, LA in the amount of $50,982.00 ($25,491.00 each) for the purchase of two (2) pickup Trucks for the Sanitation Department. Submitted by Mark Rice, Public Works Director RESOLUTIONS 4. Resolution approving Construction Permit Application with the Iowa Department of Natural Resources for wastewater disposal system construction for CIP Lining, Phase 2, for Service Areas 15 & 16. Submitted by Larry Smith, Waste Management Services Superintendent 5. Resolution approving award of contract to Pro Track and Tennis, Inc. of Bennington, NE, in the amount not to exceed $51,620.00 and approving the Contract, Bonds and Certificate of Insurance for the 2014 Byrnes Tennis Complex Resurfacing Project; and authorize Mayor and City Clerk to execute said documents. Submitted by Travis Nichols, Facilities/Project Manager 6. Resolution approving award of bid to Cedar Rapids Truck Center of Cedar Rapids, Iowa in the amount of $226,550.00 for the purchase of one (1) Automated Side Loader Garbage Truck. Submitted by Mark Rice, Public Works Director October 6, 2014 Page 6 7. Resolution approving request by the City of Waterloo to name two new private streets as Cohen Lane and Keith Lane, generally located between Summerland Drive and Dysart Road, within Tract B of Summerland Farms and Parcel No. 8813-13-428-039. Submitted by Aric Schroeder, City Planner 8. Resolution setting date of hearing as October 20, 2014 to approve the adoption of the Fiscal Year 2015-2019 Capital Improvements Program for the City of Waterloo; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning & Development Director 9. Resolution approving amended Development Agreement, with two changes to previous Development Agreement with the Waterloo Community School District for the development of a new bus barn and maintenance facility located at 1601 and 1624 Black Hawk Street. Submitted by Noel Anderson, Community Planning & Development Director 10. Resolution approving an Agreement, with HR Green, Inc., in an amount not to exceed $6,500.00 for the preparation of two applications to the United States Environmental Protection Agency (EPA) including a community -wide brownfields hazardous substances assessment grant totaling $200,000.00 and a petroleum products brownfields program grant totaling $200,00.00; and authorize Mayor and City Clerk to execute said documents. Submitted by Noel Anderson, Community Planning & Development Director 11. Resolution setting date of hearing as October 20, 2014 to approve request by David and Beth Delegardelle at 472 Progress Avenue to vacate the 30' platted building line located parallel to the south property line of Lot 47 of Oak Park Addition; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner 12. Resolution setting date of hearing as October 20, 2014 to authorize the sale and conveyance of city -owned property located at 506 Reed Street for $10,100.00, plus costs, to Kim and Otto Maclin; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner 13. Resolution setting date of hearing as October 20, 2014 to approve request by Valentine Enterprises, LLC at 729 W. Airline Highway for a Site Plan. Amendment to the "M -2,P" Planned Industrial District to allow for the establishment of a new auto recycling salvage yard located at 729 W. Airline Highway; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner October 6, 2014 Page 7 Submitted by Aric Schroeder, City Planner 15. Resolution approving request by Iowa Development Enterprises, LLC for the Final Plat of the Replat of Summerland Farms Lot 1 into a 12 -lot residential subdivision located at the intersection of Summerland Drive and Dysart Road. Submitted by Aric Schroeder, City Planner 16. Resolution approving Sanitary Sewer Plans that will serve South Port Third Addition and the construction permit application agreement with Iowa Department of Natural Resources for the RISE funded road project - Geraldine Road Phase III as submitted by JDE Engineering of Waterloo, Iowa; and authorize Mayor and City Clerk to execute said documents. Submitted by Jeff Bales, Associate Engineer 17. Resolution approving Notice of Intent for NPDES Coverage Under General Permit to the Iowa Department of Natural Resources for F.Y. 2015 Geraldine Road, Phase III, Contract No. RM -8155(742)-9D-07; and authorize Mayor to execute said document. Submitted by Jeff Bales, Associate Engineer 18. Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Story Construction of Ames, Iowa in the amount of $3,206,310.32, for the F.Y. 2013 Storm Water Pump Stations (Virden Creek, Westfield Avenue, and Vinton Street), Contract No. 831 and receive and file two (2) year maintenance Bond. Submitted by Eric Thorson, P. E., City Engineer 19. Resolution approving request for temporary No Parking on the Northwest Side of Fitz way Drive. Submitted by Sandie Greco, Traffic Operations Superintendent 20. Resolution approving award of contract to KWS, Inc. of Cedar Falls, Iowa in the amount of $118,987.50 and approve Contract, Bonds, and Certificate of Insurance for the Safe Routes to School - Irving Elementary Traffic Signal Project at West 5th and Baltimore Streets; and authorize Mayor and City Clerk to execute said document. Submitted by Sandie Greco, Traffic Operations Superintendent October 6, 2014 Page 8 ORDINANCES 21. Request of Sue Schuman and Sara Kersenbrock to vacate the 20' platted building line located on Lot 2 of Miller Park Addition, at 419 Holm Street, for the purpose of constructing a Three Seasons addition. Motion to receive, file, consider and pass for the second time an Ordinance vacating 20' platted building line located on Lot 2 of Miller Park Addition, at 419 Holm Street, for the purpose of constructing a Three Seasons addition. Motion suspending the rules. Motion to consider and pass for the third time and adopt ordinance. Submitted by Noel Anderson, Community Planning and Development Director OTHER COUNCIL BUSINESS 22. Traffic Safety Improvements at the Intersection of Ansborough and Downing Avenues. Motion to instruct Traffic Operations Superintendent to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of bid opening as October 16, 2014 and hearing as October 20, 2014; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Sandi Greco, Traffic Operations Superintendent 23. Traffic Safety Improvements at the Intersection of Fletcher and University Avenues. Motion to instruct Traffic Operations Superintendent to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of bid opening as October 16, 2014 and hearing as October 20, 2014; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Sandi Greco, Traffic Operations Superintendent 24. Purchase of Two (2) 2015 Chevrolet Colorado Trucks. Motion to instruct Leisure Services Director to prepare specifications, bid document, etc. Motion to receive and file specifications, bid document, etc. Resolution preliminarily approving specifications, bid document, etc. Resolution setting date of bid opening as October 23, 2014 and public hearing as October 27, 2014; and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Submitted by JB Bolger, Golf & Downtown Area Maintenance Manager October 6, 2014 Page 9 25. Request for proposal for Demolition and Site Clearance Services, (no RACM) for 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, and 409 State Street. Motion to instruct Community Planning and Development Director to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of bid opening as October 16, 2014 and hearing as October 20, 2014; and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Submitted by Noel Anderson, Community Planning & Development Director 26. Motion approving Change Order No. 17 for a net increase of $44,759.00 for work performed by Croell and Subsidiaries, Inc. of New Hampton, Iowa on the F.Y. 2012 West Shaulis Road/Ansborough Avenue, Contract No. 784. Submitted by Jeff Bales, Associate Engineer ORAL PRESENTATIONS Motion to receive and file oral comments. Motion to adjourn to Executive Session. EXECUTIVE SESSION 1. Discussion of property acquisitions pursuant to Iowa Code Section 21.5(1)(j)(2014). Motion to adjourn Executive Session. ADJOURNMENT Motion to adjourn. Carol Nemmers Deputy City Clerk MEETINGS Monday, October 6, 2014 3:50 p.m. - Appeal Hearing, Harold E. Getty Council Chambers 4:00 p.m. - Building and Grounds Committee, Harold E. Getty Council Chambers 4:10 p.m. - Council Work Session, Harold E. Getty Council Chambers 4:55 p.m. - Human Resources Committee, Harold E. Getty Council Chambers 5:10 p.m. - Finance Committee, Harold E. Getty Council Chambers October 6, 2014 PUBLIC INFORMATION Page 10 1. Waterloo Housing Authority Board minutes of July 17, 2014 on file in the City Clerk's office. 2. Waterloo Housing Authority Board minutes of September 18, 2014 on file in the City Clerk's office. 3. Civil Service Commission minutes of August 29, 2014 on file in the City Clerk's office. 4. Board of Waterloo Water Works Trustees minutes of September 17, 2014 on file in the City Clerk's office. 5. Waterloo Regional Airport Board minutes of August 26, 2014 on file in the City Clerk's office. 6. Communication from the Police Department on the notice of severance of Monty Frana, Lieutenant, effective September 18, 2014 with recommendation of approval of payout of $31,938.89 for unused benefits. 7. Communication from the Fire Rescue on the notice of resignation of Christopher Ryan Shafer, 4th Year firefighter, effective September 25, 2014 with recommendation of approval of payout of $261.00 for unused benefits. 8. Certified List for the position of Fire Lieutenant for the City of Waterloo, Iowa Fire Rescue Department, as certified by the Civil Service Commission on September 26, 2014. 9. Certified List for the position of Police Lieutenant for the City of Waterloo, Iowa Police Department, as certified by the Civil Service Commission on September 26, 2014. 10. Certified List for the position of Police Sergeant for the City of Waterloo, Iowa Police Department, as certified by the Civil Service Commission on September 26, 2014. 11. Certified List for the position of Police Captain for the City of Waterloo, Iowa Police Department, as certified by the Civil Service Commission on September 26, 2014. 12. Certified List for the position of Facilities Services Specialist for the City of Waterloo, Iowa Center for the Arts Department, as certified by the Civil Service Commission on September 26, 2014. October 6, 2014 Page 11 CONTRACT PAYMENT SCHEDULE 1. Kimball Ave. Transportation Imp. Project, Contract No. 843 Pay estimate to Ament in the total amount due of $45,937.61. 2. Kimball Ave. Transportation Imp. Project, Contract No. 843 Pay estimate to Cedar Valley Corp. in the total amount due of $47,254.97. 3. Commercial/ Residential Lift Stations - Administrative Services Pay estimate to INRCOG in the total amount due of $1,277.08. 4. 4th Street Riverwalk Reconstruction, Contract No. 855 Pay estimate to Peterson Contractors in the total amount due of $36,266.25. 5. Wloo Stormwater Lift Stations (Hollywood, Cedar Bend, & Fletcher Ave.) Pay estimate to Snyder & Associates in the total amount due of $9,270.04. 6. Waterloo Stormwater Lift Stations (Westfield Ave., Virden Creek, & Vinton) Pay estimate to Stanley Consultants, Inc. in the total amount due of $1,290.00. 7. E. Donald St. Reconstruction, Contract No. 797 Pay estimate to Stickfort Construction in the total amount due of $31,062.15. 8. Project Initiation, Kickoff Meeting, and Site Visit Pay estimate to Watersmith Engineering in the total amount due of $680.00. September 22, 2014 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, September 22, 2014. Mayor Pro -Tem Quentin Hart in the Chair. Roll Call: Cole, Jones, Schmitt, Lind, Morrissey, and Welper. Moment of Silence. Pledge of Allegiance: David Jones, Ward 1 Council Member. 143541 - Welper/Schmitt that the Agenda, as amended, by amending item No. 2 to include rescind of original resolution and by adding consent agenda item No. 8 due to the date of the variance, for the Regular Session on Monday, September 22, 2014, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 143542 - Welper/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, September 15, 2014, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Pro -Tem Hart read a Proclamation declaring September 22-28, 2014 as "USS Enterprise Week". Mayor Pro -Tem Hart read a Proclamation declaring October 5-11, 2014 as "Earth Science Week". CONSENT AGENDA 143543 - Welper/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated September 22, 2014, in the amount of $3,682,442.64, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014- 828. 2. Request of Grout Museum District with the support of the Waterloo Convention & Visitors Bureau, and Trekman Racing for the Sullivan Veterans Memorial 5K and 10K run on Saturday, November 8, 2014 starting at 9:00 a.m., for the use of City barricades and police officers for traffic control as needed, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014- 829. 3. Request of Gary D. Matthias for an asphalt driveway to be located at 2161 Rainbow Drive together with recommendation of approval of City Engineer. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014- 830. 4. Request of Waterloo Water Works contractor, Summer's Enterprise, Inc., for a variance to the Noise Ordinance from September 29, 2014 until completion of project or December 7, 2014 to perform work during extended hours for the Ansborough Avenue/Hwy 20 Water Main Repair. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014- 831. 5. Request of Amela Kudic for tax exemptions for the construction of a new single family dwelling valued at $181,000.00 located at 713 Lynkaylee Drive and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014- 832. September 22, 2014 Page 2 6. Request of Joshua Meyer for tax exemptions for the construction of a new single family dwelling valued at $180,000.00 located at 5846 Summerland Drive and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014- 833. 7. Request of Michael & Sarah Fisher for tax exemptions for the construction of a new single family dwelling valued at $285,000.00 located at 1889 Red Tail Drive and located in the City Limits Urban Revitalization Area (CLURA). Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014- 834. 8. Request of Deacon Michael Edward Lien for a variance to the Noise Ordinance on Sunday September 28, 2014 from 10:00 a.m. - 2:00 p.m. for a church event/service to be held at the small park across from Newton's Paradise Cafe on the corner of 4th and Sycamore Streets including use of PA system, speakers and microphones, together with recommendation of approval of Director of Safety Services. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014- 835. b. Motion to approve the following: 1. 2. 3. 4. 5. 6. 7. 8. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to exceed Officer Lyons Advanced Criminal Patrol Cedar Rapids, IA 11/07/14 $144.00 Fraternal Order of Eagle, Waterloo Aerie #764 202 E. 1st St. Tactics Renewal 06/30/15 X Kent Shankle, Iowa Museum Cedar Rapids, 10/13/14- $845.00 Chawne Paige, Angi Reid, Laura Assoc. Annual Conference IA 10/14/14 X Stammler, Elizabeth Andrews, & Ben Rendall Sergeant Devine, Int'l Assoc. Marshalltown, 11/05/14- $470.00 Inv. Morley, Shawn Monroe, & for Identification IA 11/07/14 Eryn Hageman 2014 Annual Conference Mark Boesen, IAHO Fall Waterloo, IA 10/01/14- $900.00 Manager of Conference 10/03/14 Rehabilitation Srv., Jon Martin, Certification & recertification courses Relocation/Rehab Specialist, & Matt Chesmore, Relocation/Rehab Specialist Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Rudy's Taco - Beer Hall - Lava Lounge 2401 Falls Ave. Class C Liquor, High Proof Brew Pub Renewal 09/27/15 Fraternal Order of Eagle, Waterloo Aerie #764 202 E. 1st St. Class A Liquor & Outdoor Srv. Renewal 06/30/15 X Casey's Pub & Eatery 1125 W. Donald St. Class C Liquor & Outdoor Srv. Renewal 07/31/15 X Hy -Vee C -Store #4 3700 University Ave. Class C Beer, B Wine Renewal 10/31/15 X 9. Cigarette/Tobacco Permit Renewal Applications Dollar General Store #7162, 820 W. 5th Street September 22, 2014 10. Bonds Roll call vote -Ayes: Seven. Motion carried. PUBLIC HEARINGS 143544 - Schmitt/Welper Page 3 that proof of publication of notice of public hearing on request of Sergio Rangel for the sale and conveyance of a new construction home located at 1019 Lafayette Street for $95,100.00 through the Neighborhood Stabilization Program, as published in the Waterloo Courier on September 16, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor Pro -Tem called for written and oral comments and there were none. 143545 - Schmitt/Welper that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 143546 - Schmitt/Welper that "Resolution authorizing sale and conveyance of a new construction home located at 1019 Lafayette Street for $95,100.00 through the Neighborhood Stabilization Program, and authorize City Attorney to prepare and deliver deed accordingly and rescind previously approved Resolution No. 2014-768. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-836. 143547 - Welper/Schmitt that proof of publication of notice of public hearing for the 2014 Byrnes Tennis Complex Resurfacing Project, as published in the Waterloo Courier on September 2, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor Pro -Tem called for written and oral comments and there were none. 143548 - Welper/Schmitt that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 143549 - Welper/Schmitt that "Resolution confirming approval of plans, specifications, form of contract, etc. for the 2014 Byrnes Tennis Complex Resurfacing Project", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-837. 143550 - Welper/Schmitt that "Resolution ordering construction for the 2014 Byrnes Tennis Complex Resurfacing Project", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-838. 143551 - Welper/Schmitt to receive and file and instruct City Clerk to read bids and refer to Leisure Services Director for review. Voice vote -Ayes: Seven. Motion carried. NAME BID SECURITY BASE BID OPTION #1 OPTION #2 ILLOWA BLUEGRASS, IA 5% $27,900.00 $20,800.00 $27,900.00 PRO TRACK AND TENNIS $13,656.00 $19,984.00 BENNINGTON, Base + #1 = $32,640.00 Base + #1 & #2 = NE 5% $19,984.00 (If completed all at the same time) $51,620.00 (If completed all at the same time) September 22, 2014 143552 - Schmitt/Welper Page 4 that proof of publication of notice of public hearing on Bid for Janitorial Services - City of Waterloo Public Works Building, as published in the Waterloo Courier on September 2, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor Pro -Tem called for written and oral comments. 143553 - Schmitt/Welper that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. Mr. Morrissey questioned why in-house people aren't hired to do the work. He noted the City could pay in-house workers higher than minimum wage. Doing something in-house allows the City to hold the workers accountable, even if there were only 2 part-time employees. There would be administrative costs saved and the City could pay them $10-$12 per hour. Mr. Jones questioned whether the City already has full-time janitorial staff with the City. Craig Clark, Building Official/Maintenance Administrator, noted that the SportsPlex & Cultural & Arts have on site part-time janitorial employees, and that the majority of the City buildings have outside janitorial services. 143554 - Schmitt/Welper that "Resolution confirming approval of specifications, bid document, etc. in conjunction with Bid for Janitorial Services - City of Waterloo Public Works Building", be adopted. Roll call vote -Ayes: Five. Nays: Two (Morrissey, Hart). Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-839. 143555 - Schmitt/Welper that "Resolution authorizing to proceed for Janitorial Services - City of Waterloo Public Works Building", be adopted. Roll call vote -Ayes: Five. Nays: Two (Morrissey, Hart). Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-840. 143556 - Schmitt/Welper to receive, file and instruct City Clerk to read bids and refer to Public Works Director for review: Voice vote -Ayes: Six. Nays: One (Morrissey). Motion carried. Bidder Bid Security Bid Amount Midwest Janitorial Service, Inc. Cedar Rapids, IA $1,872.00 $3,120.00/Month Marsden Bldg. Maintenance, LLC 2801 Bell Ave. Des Moines, IA 50321 5% $1,950.00/Month 143557 - Schmitt/Welper that "Resolution to approve the award of contract to Marsden Janitorial Service of Waterloo, IA in the amount of $1,950.00 per month for the Janitorial Services at the City of Waterloo Public Works building; and authorize Mayor Pro -Tem and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Five. Nays: Two (Morrissey, Hart). Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-841. 143558 - Welper/Morrissey that proof of publication of notice of public hearing on Development Agreement with Hotel President Partners, LP for the redevelopment of 500 Sycamore Street and authorizing a tax rebate schedule at 10 years, as published in the Waterloo Courier on September 11, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. • September 22, 2014 Page 5 This being the time and place of public hearing, the Mayor Pro -Tem called for written and oral comments. 143559 - Welper/Morrissey that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 143560 - Welper/Morrissey that "Resolution approving said Development Agreement with Hotel President Partners, LP for the redevelopment of 500 Sycamore Street and authorizing a tax rebate schedule at 10 years", be adopted. Roll call vote -Ayes: Seven. Mr. Schmitt requested Noel Anderson to give an overview of what's going on with the development so everyone understands it. Noel Anderson, Community Planning & Development Director, noted they're looking at bringing about $3.75 million into the building at 500 Sycamore Street. He noted they're asking for a 10 year abatement schedule similar to what a CURA allows over the 2011 value of $239,850. The City would see over $295,000 in taxes over a 10 -year period. Mr. Lind questioned the amount of the frozen value. Noel Anderson, Community Planning & Development Director, noted the frozen value is the $239,850. That it's a TIF District development agreement. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-842. 143561 - Morrissey/Welper that proof of publication of notice of public hearing on request of Sue Schuman and Sara Kersenbrock to vacate the 20' platted building line located on Lot 2 of Miller Park Addition, at 419 Holm Street, for the purpose of constructing a Three Seasons addition, as published in the Waterloo Courier on September 11, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor Pro -Tem called for written and oral comments. 143562 - Morrissey/Welper that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. Mr. Welper questioned why the Council would agree to let them build a larger structure when they already know it's an illegal situation. The council has spent time working on the Code of Ordinances. Yet in the last 3 months the council allowed a 12' driveway larger than it was supposed to be, a deck to be built 8' onto City property, now looking to do another 10' over on the setback. Mr. Schmitt questioned the discussion that went on with Planning and Zoning Commission and if it was a unanimous vote. Aric Schroeder, City Planner, noted he doesn't recall it. He noted that this is a unique situation because there is a setback issue and a platted building line issue. The Planning Commission was just looking at the building line vacate. The Board of Adjustment approved the variance to the setback requirement. The building line vacate and variance setback have to both be approved or the project will not be able to proceed. Mr. Hart questioned if there were any visibility issues with the 3 seasons room. Aric Schroeder, City Planner, noted that he didn't see any issues. The deck can be allowed to stay as is, but the action is needed to be approved to remove the deck and add the three seasons room. Mr. Jones asked what the recommendation was of the staff. Aric Schroeder, City Planner, noted the staff recommended denial of approval. 143563 - Morrissey/Welper that "an Ordinance vacating the 20' platted building line located on Lot 2 of Miller Park Addition, at 419 Holm Street, for the purpose of constructing a Three Seasons addition", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Four. Nays: Three (Welper, Cole, Lind). Motion carried. September 22, 2014 143564 - Morrissey/Welper Page 6 that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Four. Nays: Three (Jones, Schmitt, Lind). Motion failed. 143565 - Schmitt/Welper that proof of publication of notice of public hearing on Expansion of the Martin Road Development Plan Tax Increment Financing (TIF) District, as published in the Waterloo Courier on September 16, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor Pro -Tem called for written and oral comments. Gloria Little, 822 Baltimore, spoke against expanding the Martin Road TIF District. David Dryer, 3145 West 4th Street, expressed concern with the taxes continuing to rise and that tax abatements cost the citizens money. Forest Dillavou, 1725 Huntington Road, expressed concern that each time there's a TIF, the citizens get burdened. 143566 - Schmitt/Welper that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 143567 - Schmitt/Welper that "an Ordinance adopting the Expansion of the Martin Road Development Plan Tax Increment Financing (TIF) District", be received, placed on file, considered and passed for the first time. Mr. Lind requested to table the item and have a work session regarding the TIF. Mr. Schmitt questioned if it's timely, and if they need to move forward with it. Noel Anderson, Community Planning & Development Director, noted that they're wanting to begin construction. 143568 - Lind/Schmitt to table an ordinance adopting the Expansion of the Martin Road Development Plan Tax Increment Financing (TIF) District for a work session on October 6, 2014 and to full council on October 13, 2014. Roll call vote -Ayes: Seven. Motion carried. 143569 Cole/Welper that proof of publication of notice of public hearing on Riverfront Stadium 10 - Year Lease with 5 -Year Extension Option with Waterloo Ball Club, LLC/Waterloo Bucks Baseball, as published in the Waterloo Courier on September 18, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor Pro -Tem called for written and oral comments. Paul Huting, Leisure Services Director, noted he has a recommendation to approve from the Leisure Services Commission. Gary Koepel, President of Board of Directors of Cedar Rapids Kernels, noted the Cedar Rapids Kernels and Cedar Rapids Ball Club are interested in purchasing the Waterloo Ball Club and they could share ideas and resources. He noted that putting both organizations together makes both organizations stronger. Doug Nelson, General Manager of Cedar Rapids Kernels, noted the plan is to provide additional personnel resources, be more active in the community, and increase player and mascot appearance in the community. They would borrow personnel and staffing from Cedar Rapids to work with the Waterloo team to do some things to make the stadium look better. Dan Corbin, General Manager of Waterloo Bucks, noted they're excited to have the lease. September 22, 2014 143570 - Cole/Welper Page 7 that the hearing be closed and oral and written comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 143571 - Cole/Welper that "Resolution authorizing said Lease Agreement for the Riverfront Stadium 10 - Year Lease with 5 -Year Extension Option with Waterloo Ball Club, LLC/Waterloo Bucks Baseball; and authorize Mayor Pro -Tem and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-843. RESOLUTIONS 143572 - Cole/Lind that "Resolution approving submission of Black Hawk County Gaming Association grant application in the amount of $386,393.00 for the Gates Park Renovation project; and authorize Mayor Pro -Tem to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-844. 143573 - Cole/Lind that "Resolution approving submission of Black Hawk County Gaming Association grant application in the amount of $90,000.00 for the Summit Housing/Riverfront Sports Park Lights project; and authorize Mayor Pro -Tem to execute said document", be adopted. Roll call vote -Ayes: Seven. Mr. Schmitt questioned the housing part of the project. Paul Huting, Leisure Services Director, noted there is no housing. They are looking to light some new fields to discontinue the use of Summit. The goal is to decrease maintenance. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-845. 143574 - Cole/Lind that "Resolution approving a 28E Agreement with Iowa Alcoholic Beverages Division for tobacco enforcement", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-846. 143575 - Morrissey/Welper that "Resolution approving Iowa Department of Transportation Commercial Service Vertical Infrastructure Program (CSVI) grant agreement in the amount of $101,032.00, to pay for necessary upgrades to emergency generator, replace door at bag make-up, and terminal electrical improvements for Waterloo Regional Airport; and authorize the Mayor Pro -Tem to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-847. 143576 - Morrissey/Welper that "Resolution approving award of contract to KWS, Inc. of Cedar Falls, Iowa in the amount of $39,900.00 for the San Marnan Drive and LaPorte Road Traffic Safety Improvements", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-848. 143577 - Morrissey/Welper that "Resolution approving Professional Service Agreement with Ament, Inc. of Waterloo, Iowa, in the amount of $24,700.00 for professional services for the Virden Creek Tributary Drainage Improvements, Contract No. 840; and authorize Mayor Pro -Tem to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-849. • September 22, 2014 Page 8 143578 - Schmitt/Morrissey that "Resolution approving Professional Service Agreement with AECOM Technical Services of Waterloo, Iowa, in the amount of $17,800.00 for engineering services, design, and development of plans for the repair of the 11th Street Bridge Expansion Joints; and authorize Mayor Pro -Tem to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-850. 143579 - Schmitt/Morrissey that "Resolution approving Supplemental Agreement No. 3 with AECOM Technical Services of Waterloo, Iowa, in an amount not to exceed $36,200.00 for professional services to complete final design and construction plan preparation for the painting and structural repairs of the 4th Street Bridge Walkway Canopy over the Cedar River, Contract No. 875; and authorize Mayor Pro -Tem and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Mr. Schmitt requested an overview of the project. Dennis Gentz, Assistant City Engineer, noted there are some structural repairs. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-851. 143580 - Schmitt/Morrissey that "Resolution approving Construction Plans for Sanitary Sewer serving University Avenue 12 Plexes, as submitted by Holland Engineering & Surveying, LTD. of Cedar Falls, Iowa, and Sewage Treatment Agreement DNR Form 29 (Nov 00) with the Department of Natural Resources and the final acceptance of construction plans subject to the review and acceptance by the DNR; and authorize Mayor Pro -Tem to execute said document", be adopted. Roll call vote - Ayes: Seven. Mr. Jones questioned whether the sanitary sewer serving University Avenue 12 plexes is going to impact the current infiltration issues. Mr. Gentz noted the sewage would go to the North Hackett Lift Station. Mr. Lind noted that temporary pumps have to be put there when there's heavy rain and why would you add more sewage to that. James Walsh, City Attorney, noted to go ahead and continue preparing for it and if DNR doesn't approve it, then you don't have to proceed. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-852. 143581 - Cole/Morrissey that "Resolution approving the submittal of the FY 2014 Consolidated Annual Performance and Evaluation Report (C.A.P.E.R.) for CDBG and HOME Program activities for the period of July 1, 2013 through June 30, 2014 to the U.S. Department of Housing and Urban Development", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-853. 143582 - Cole/Morrissey that "Resolution approving the FY2014 Cooperative Agreement with U.S. Department of Housing and Urban Development for the Fair Housing Assistance Program in the amount of $12,000.00; and authorize Mayor Pro -Tem and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-854. ORDINANCES 143583 - Welper/Schmitt that "an Ordinance amending the 2008 Traffic Code by adding Subsection (8a) Baltimore Street to Section 553, No Parking Here to Corner West Side of the 2400 Block of Baltimore Street 25 ft. in a Southerly Direction from E. Ridgeway Avenue", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. September 22, 2014 Page 9 143584 - Welper/Schmitt that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 143585 - Welper/Schmitt that "an Ordinance amending the 2008 Traffic Code by adding Subsection (8a) Baltimore Street to Section 553, No Parking Here to Corner West Side of the 2400 Block of Baltimore Street 25 ft. in a Southerly Direction from E. Ridgeway Avenue", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor Pro -Tem assigned No. 5240. 143586 - Welper/Schmitt that "an Ordinance vacating the west 40' of David Street, located south of W. Parker Street, subject to the retention of a utility easement over, under and upon the entire area to be vacated, in conjunction with request of Dennis Hagenow to vacate the west 40' of David Street, located south of W. Parker Street, subject to the retention of a utility easement over, under and upon the entire area to be vacated," continued from the July 28, 2014 meeting be received, placed on file, considered and passed for the second time. Noel Anderson, Community Planning & Development Director, noted he received an email from one of the attorneys for the group asking to table it. He noted they're close to coming to a resolution, but they're not quite there yet. Tabling it for two weeks would be enough. Matt Altrogge, co-owner of the Jet Lounge, the property that neighbors Mr. Hagenow's property, noted that the attorneys have contacted each owner but no one has seen any kind of an agreement. 143587 - Welper/Schmitt motion to table indefinitely an ordinance vacating the west 40' of David Street, located south of W. Parker Street, subject to the retention of a utility easement over, under and upon the entire area to be vacated, in conjunction with request of Dennis Hagenow to vacate the west 40' of David Street, located south of W. Parker Street, subject to the retention of a utility easement over, under and upon the entire area to be vacated. Roll call vote -Ayes: Seven. OTHER COUNCIL BUSINESS 143588 - Schmitt/Lind that Change Order No. 3 for an increase of approximately $50,000.00 for the FY14 Bridge Deck Repair and Overlay Program as a result of bridge inspection repairs; and authorize Mayor Pro -Tem and City Clerk to execute said document, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. Dennis Gentz, Assistant City Engineer, noted this is a separate project to the original contract because of the condition of the roadway. The bridge approach barriers are settling so they need to correct the situation. Since they already had an existing contract with Cramer, they felt it was the proper thing to do to have them start the repairs. 143589 - Morrissey/Welper to instruct Leisure Services Director to prepare plans, specifications, form of contract, etc. for 2014 Byrnes Tennis Center Restroom Project, be approved. Voice vote -Ayes: Seven. Motion carried. 143590 - Morrissey/Welper that plans, specifications, form of contract, etc. for 2014 Byrnes Tennis Center Restroom Project, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 143591 - Morrissey/Welper that "Resolution preliminarily approving plans, specifications, form of contract, etc. for 2014 Byrnes Tennis Center Restroom Project", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-855. . September 22, 2014 Page 10 143592 - Morrissey/Welper that "Resolution setting date of bid opening as October 9, 2014 and date of public hearing as October 13, 2014; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc and taking of bids for 2014 Byrnes Tennis Center Restroom Project", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-856. 143593 - Morrissey/Welper to instruct Public Works Director to prepare specifications, bid document, etc. for the Rental of Three (3) Motor Graders to Support Snow Operations, be approved. Voice vote -Ayes: Seven. Motion carried. 143594 - Morrissey/Welper that specifications, bid document, etc. for the Rental of Three (3) Motor Graders to Support Snow Operations, be received and placed on file. Voice vote - Ayes: Seven. Motion carried. 143595 - Morrissey/Welper that "Resolution preliminarily approving specifications, bid document, etc. for the Rental of Three (3) Motor Graders to Support Snow Operations", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-857. 143596 - Morrissey/Welper that "Resolution setting date of bid opening as October 23, 2014 and date of public hearing as October 27, 2014; and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids for the Rental of Three (3) Motor Graders to Support Snow Operations", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor Pro -Tem assigned No. 2014-858. ORAL PRESENTATIONS Randy Herod, 111 Highland, expressed concerned that animal control is not getting resources it deserves. 143597 - Welper/Lind that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 143598 - Welper/Schmitt that the council adjourn to Executive Session at 7:04 p.m. Roll call vote -Ayes: Seven. Motion carried. James Walsh, City Attorney, noted he can't advise on the Executive Session. He noted to get advice from outside counsel. David Zellhoefer, Assistant City Attorney, stated that discussion of pending litigation is an approved topic of Executive Session pursuant to Iowa Code Section 21.5(1)(c)(2014). EXECUTIVE SESSION 143599 - Lind/Morrissey that the council adjourn Executive Session at 8:15 p.m. Voice vote -Ayes: Seven. Motion carried. ADJOURNMENT 143600 - Welper/Schmitt that the Council adjourn at 8:17 p.m. Voice vote -Ayes: Seven. Motion carried. Carol Nemmers Deputy City Clerk Amended Council Agenda Items Council Meeting Monday, October 6, 2014 DELET D. Delete approving Final Plat as Preliminary Plat has not been approved. 14. Resolution approving request by Helland Engineering on the behalf of Iowa Development Enterprises, LLC for 5 -lot Final Plat of Van Eaton Subdivision, located at the former Van Eaton School site, which is located north of Ray Tiller Park on the east side of Burton Avenue. Submitted by Aric Schroeder, City Planner CITY OF WATERLOO Council Communication City Council Meeting: October 6, 2014 Prepared: September (�,8,,,2��014 Dept. Head Signature: 6iLt - ,` # of Attachments: 1 SUBJECT: Proclamation "Mental Illness Awareness Week" Submitted by: Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: WHEREAS, 0J2 WHEREAS, mental illness inclues m.. �. _ order, schizophrenia, anxiety disorders, post-traumatic stressdisorder, attention -deficit hyperactivity disorder; and WHEREAS, mental illness is a highly treatable medical illness affecting the brain and requiring the same concern as cancer, heart disease, diabetes and other illnesses; and 1(HEREAS, scientific research is constantly working toward breakthroughs in the understanding of mental illness, resulting in more effective treatments to allow people to reclaim full an productive lives; and WHEREAS, misunderstandings exist about mental illness creating stigma around the disease that discourages people from seeking help when they need it; and 74,7ut and of 14 WHEREAS, every citizen and community can make a difference in helping to improve the lives of individuals and families affected by mental illness. NOW, THEREFORE, I, Buck Clark, Mayor of the City of Waterloo, Iowa, do hereby proclaim October 5 -11, 2014, as MENTAL ILLNESS AWARENESS WEEK in Waterloo, Iowa, to increase public awareness of mental illness and to promote treatment and recovery. IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Waterloo, Iowa, to be affixed this 6th day of October 2014. ATTEST: Suzy Schaxes City Clerk Buck Clark Mayor CITY OF WATERLOO Council Communication City Council Meeting: Prepared: Dept. Head Signature: # of Attachments: SUBJECT: Submitted by: October 6, 2014 September 11, 2014 l'bveic yl - Proclamation Payne AME Church Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: Congratulating Payne A.M.E. Church for co -hosting the 132nd Session of the Chicago Annual Conference. CITY OF WA1IRLOO, IOWA PROCLAMATION 'WHEREAS, The African Methodist Episcopal Church grew from the Free African Society which was established in Philadelphia in 1787; and WHEREAS, In protest of slavery, the African Methodist Episcopal Church was the first denomination in the western world developed because of sociological rather than theological differences, that God is God all the time and for everybody; and WHEREAS, Led by Rev. Richard Allen in 1816, the African Methodist Episcopal (AME) Church was the first African-American denomination organized and incorporated in the United States; and WHEREAS, the African Methodist Episcopal Church has membership in twenty episcopal Districts in thirty-nine countries on five continents; and WHEREAS, Payne AME Church has been a pillar of our community and a place to worship freely since 1912; and WHEREAS, Payne AME Church is co -hosting with Cedar Rapids' Bethel AME Church the 132"d Chicago Annual Conference of the 4th Episcopal District of the African Methodist Episcopal Church October 8 — 12, 2014. NOW, THEREFORE, I, Buck Clark, Mayor of the City of Waterloo, Iowa, do hereby, congratulate Payne AME Church on co -hosting the 132"d Session of the Chicago Annual Conference of the 4th Episcopal District of the African Methodist Episcopal Church. IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 6th day of October 2014. ATTEST: Suzy SchaOs City Clerk Bi ck Clark Mayor CITY OF WATERLOO Council Communication City Council Meeting: Prepared: Dept. Head Signature: # of Attachments: SUBJECT: Submitted by: October 6, 2014 September 30, 2014 'f/4 -‘t) 1 Mayoral Proclamation -October 2014 as Anti -Bullying Month. Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: CITY OF WATERLOO Council Communication City Council Meeting: Prepared: Dept. Head Signature: # of Attachments: SUBJECT: Submitted by: October 6, 2014 September 30, 2014 1 Mayor to proclaim October 5-11, 2014, as "Fire Prevention Week" Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: CITY OF WATERLOO, IOWA PgOCLAMATION WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, the City of Waterloo, Iowa, is committed to ensuring the safety and security of all those living in and visiting Waterloo; and fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and home fires killed more than 2,700 people in the United States in 2013, according to the National Fire Protection Association and fire departments in the United States responded to 369,500 home fires; and working smoke alarms cut the risk of dying in reported home fires in half; and three out of five home fire deaths result from fires in properties without working smoke alarms and when they should have operated but did not do so, it was usually because batteries were missing, disconnected or dead; and residents should install smoke alarms in every sleeping room, outside each separate sleeping area, and on every level of the home; and residents who have planned and practiced a home fire escape plan are more prepared and will, therefore, be more likely to survive a fire; and Waterloo first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and Waterloo residents are responsive to public education measures and are able to take personal steps to increase their safety form fire, especially in their homes; and the 2013 Fire Prevention Week theme, "Working Smoke Alarms Save Lives: Test Yours Every Month" effectively serves to remind us that we need working smoke alarms to give us the time to get out safely. NOW THEREFORE, be it resolved, that I, Buck Clark, Mayor of the City of Waterloo, Iowa, do hereby proclaim the week of October 5 — 11, 2014, as FIRE PREVENTION WEEK throughout this city and I urge all to test their smoke alarms at least monthly by pushing the test button, and to support the many public safety activities and efforts of Waterloo Fire Rescue during Fire Prevention Week 2014. IN WTNESS W1IEREOf, I hereunto set my set my hand this 6th day of October 2014. ATTEST: Suzy Sc fares, City Clerk Buck Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: Prepared: Dept. Head Signature: # of Attachments: SUBJECT: Submitted by: October 6, 2014 September 30, 2014 7e/ . J Presentation of Certificate of Appreciation to Alvin Wright in recognition of his community and neighborhood volunteerism. Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required: Source of Funds Policy Issue Alternative Background Information: I J gill:: 10. P.�+lo! YPJ:ryvlf W14A 44 )l,P4uWY. l�SClitril, PRESENTED TO ALVIN WRIGHT BY THE CITY OF WATERLOO, IOWA ON THIS 6TH DAY OF OCTOBER, 2014, IN RECOGNITION OF YOUR VALUABLE AND DEDICATED SERVICE AS A NEIGHBORHOOD AND COMMUNITY VOLUNTEER. ,eee ICA) BUCK CLARK, MAYOg �krr �S;r nP�A,f7,c5s-ziv rx��.1u1A�SA,Ri�iiir�a`ran�l�iiii'�a;rtrs. rnxl,a»;kkar'riXr f {iVaSi$iV ffiM1Yiii71 pY, fte$iJ,�x n,i�ihe^%ilk541- is 4'', CITY OF WATERLOO Council Communication City Council Meeting: October 6, 2014 Prepared: September 30, 2014 Dept. Head Signature: # of Attachments: 0 SUBJECT: Submitted by: i Recognize ' Te A as the October 2014 Team Member of the Month -actor ? oss Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: City of Waterloo Finance Committee Open Invoice Report I -or October 06 2014 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, October o3, 2014 EFT Transactions: Friday Total 1,372,879.72 Add: Wellmark EFT Correction 824,162.04 548,717.68 382,177.37 (1.20) Subtotal - as of Monday, Otober o6, 2014 1,755,055.89 Workers Compensation Issued by TPA Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Payroll Bill Payment Total - Monday, October o6, 2014 52,133.98 688.67 5,553.00 1,607,464.91 Payment to Council members or related entities: $0.00 3,420,896.45 City of Waterloo Payroll Vendor Disbursements Checks Issued and EFT JE: 442 & 444 Date: 10/03/14 Prepared by: RH GRAND TOTALS Vendor Check EFT Inv jrnl Fund Amount Amount Fund Amount 010 228,517.20 241,228.38 010 1 469,745.58 Deductions from Inv journal ::.: Do: not uSe.:.:.: (7,604.04) 010 1 (7,604.04) 200 205,746.52 0.00 200 1 205,746.52 204 5,155.73 5,826.72 204 1 10,982.45 205 7,073.19 9,291.96 205 1 16,365.15 ............... ............... 224 4,174.47 ::::::1;10:00t.:::::: 224 2 4,174.47 .............. 224 .Q.80:06.e..:-. 6,590.46 224 2a 6,590.46 266 22,640.66 33,857.66 266 1 56,498.32 283 3,428.51 5,002.36 283 3 8,430.87 290 377.88 330.43 290 1 708.31 520 13,449.64 21,443.39 520 4 34,893.03 521 6,915.42 8,758.93 521 4 15,674.35 525 7,067.88 11, 500.87 525 1 18, 568.75 WAR 504,547.10 336,227.12 WAR 840,774.22 1,009,094.20 672,454.24 1,681,548.44 1,681,548.44 WAR (504,547.10) (336,227.12) (840,774.22) 1 $ 771,011 04 2 4,174.47 504,547.10 336,227.12 840,774.22 2a 6,590.46 3 8,430.87 4 50,567 38 Bank Acct (RB) OVRNT wld amount To: (RB) ACCTS PYBL \.r $ 771,011.04 jf,(RB) CDBG 4,174.47 No banking (RB) CDBG 6,590.46 J (USB)HOUSE 8,430.87 e �,, 113 .(RB)SEW 50,567.38 Grand Total $ 840,774.22 i49444. Grand Total $ 840,774.22 / d -3- i54 62 11-1-464"- •4-E FT) C 10/3/2014 forms pyrll vendor disbrs banking net.xlsx 100314+EFT City of Waterloo Payroll Date 10/03/14 Preparer: RH GL Date 10/03/14 Banking Date 10/03/14 JE 435 J Fund DEBIT Fund Dir Dep ACH (636,590.09) Dir Dep ACH 1 (636,590.09) 010 561,047.52 010 1 561,047.52 204 10, 330.20 204 1 10, 330.20 205 18,407.61 205 1 18,407.61 224 9,962.04 224 2 9,962.04 266 64, 916.29 266 1 64, 916.29 283 10,472.70 283 3 10,472.70 290 453.07 290 1 453.07 423 0.00 423 4 0.00 520 43,370.77 520 5 43,370.77 521 15,893.39 521 5 15,893.39 525 23,306.59 525 1 23,306.59 Net Payroll Total 758,160.18 Net Payroll Total 758,160.18 Dir Dep ACH (536,590.09) Net Payroll Total 758,160.18 Net Payroll checks only 121,570.09 - w/d amount To: (WF) Payroll Bank Acct (RB) OVRNT $ 41,871.19 /(RB) CDBG (USB)HOUSE (RB)SEW Net Payroll checks only $ 121,570.09 Dir Dep ACH ACH 636,590.09 Net Payroll Total $ 758,160.18 eivz4 9,962.04 -es7-4-411 5970 10,472.70 (i 4, let) L) I \ 1644 59,264.16 4 i7 1 a, 41,871.19 2 9,962.04 3 10,472.70 5 59,264.16 121,570.09 47t j� 10/2/2014 forms payroll banking net.xlsx 100314 City of Waterloo Bill Payments Bill Date 10/6/2014 Banking Date 10/7/2014 Prepared by: RH Journal Number 455 Fund Amount Fund Amount for formula 010 382,177.37 1 Wellmark portion only -no fees 010 1 $ 382,177.37 414 548,717.68 , / Tech Works 414 4 548,717.68 all fees l Fee PV detail all fees fees 0.00 WAR 930,895.05 Fund Summary Report juornal total 1,881,790.10 $ 930,895.05 1 $ WAR formula (930,895.05) fees 3 Approved check total 930,895.05 4 5 6 wit! amount Bank Acct (RB) OVRNT $ 382,177.37 All Fees (RB)GOB To: (RB) ACCTS PYBL 0.00 No banking $ 930,895.05 548,717.68 No banking (enter into Excel Bankers Trust tab) $ 930,895.05 i Information from Detail not Fund Summary 10/7/2014 forms bill banking net.xlsx EFT100614 WIlmrk TchWrks City of Waterloo /Ill Payments Bill Date 10/6/2014 Banking Date 10/7/2014 Prepared by: RH Journal Number 459 Fund Amount Fund Amount for formula 010 308,000.26 010 1 $ 308,000.26 205 24,775.13 205 1 24,775.13 224 42,596.22 224 2 42,596.22 266 8,446.35 266 1 8,446.35 283 9,811.25 283 3 9,811.25 290 110,937.64 290 1 110,937.64 410 2,873.76 410 4 2,873.76 411 926.55 411 4 926.55 412 42,660.86 412 4 42,660.86 413 2,630.69 413 4 2,630.69 414 22,118.87 414 4 22,118.87 426 149,857.06 426 1 149,857.06 520 24,206.45 520 5 24,206.45 521 379.08 521 5 379.08 525 934.34 525 1 934.34 610 72,906.33 610 4 72,906.33 613 100.00 613 4 100.00 WAR 824,160.84 juornal total 1,648,321.68 $ 824,160.84 1 $ WAR formula (824,160.84) 2 3 Approved check total 824,160.84 4 5 6 w/d amount To: (RB) ACCTS PYBL Bank Acct (RB) OVRNT $ 602,950.78 NI (RB) CDBG 42,596.22 No banking (USB)HOUSE 9,811.25 -it_ 931-13 ,,,,/ (RB)GOB 144,217.06 I/ (RB)SEW 24,585.53 $ 824,160.84 10/7/2014 forms bill banking net.xlsx 100614 OfiN $ 824,160.84 CITY OF WATERLOO Council Communication City Council Meeting: October 6, 2014 Prepared: September 19, 2014 Dept. Head Signature: Dennis Clark # of Attachments: 1 SUBJECT: Request to certify assessment of work performed by the Waterloo Water Works at 7 locations (Consent agenda item) Submitted by: Dennis Clark, General Manager of Waterloo Water Works Recommended City Council Action: Adopt a resolution approving communication from the General Manager of the Waterloo Water Works transmitting request to certify repair amounts for work performed by the Waterloo Water Works. Address Amount to certify 71 Franklin Street $10,778.21 2903 Niles Street $3,100.00 106 Linwood Avenue $4,470.00 2013 Plainview Street $1,250.00 520 Oakland Avenue $2,139.00 306 Cottage Street $2,675.00 824 West 3rd Street $2,880.00 Summary Statement: The Board of Trustees of the Waterloo Water Works adopted a resolution at their Board meeting, instructing the General Manager to forward the request to certify to the City Council of Waterloo, Iowa. The repairs were made to the private service lines of customers of the Waterloo Water Works. Expenditure Required: No City funds are required for this action. The Water Works paid for the repairs to the above referenced private service lines, and recovers the cost of the repairs through this assessment process. Source of Funds: Waterloo Water Works operating funds, generated from water sales. Policy Issue: Alternative: Background Information: DENNIS0.CLARK, RE. General Manager WATERLOO WATER WORKS 325 SYCAMORE STREET • RO. BOX 27 WATERLOO, IOWA 50704 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 319-232-6280 FAX: 319-232-1962 September 18, 2014 Dear Honorable Mayor & Council: TRUSTEES: TERRY M. KUNTZ, Chair MARY FL POTTER, Vice -Chair SCOTT WIENANDS The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, September 17, 2014. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $10,778.21, which is supported by invoices from Hudson Hardware Plumbing & Heating, R Company d/b/a Frickson Backhoe & Trucking and the Waterloo Water Works, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 71 Franklin Street, which is located on Auditor Rainbow Replat, Lot 18, Waterloo, Iowa, Black Hawk County, and owned by Linnie B. Porter. WHEREAS, the property owner did not respond to notification from the Waterloo Water Works and did not make repairs to the service line, the Waterloo Water Works caused the service line to be repaired and assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 2 it was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS �_.,..-.: to _ Dennis D. Clark, P.E. General Manager DDC/cm Enclosure DENNIS D. CLARK, RE. General Manager WATERLOO ATER WORKS 325 SYCAMORE STREET > P.O. BOX 27 WATERLOO, IOWA 50704 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 319-232-6280 FAX: 319-232-1962 September 18, 2014 Dear Honorable Mayor & Council: TRUSTEES: TERP,Y Ni. KUNTZ, Chair MARY H. POTTER, Vice -Chair SCOL T WIENANDS The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, September 17, 2014. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $3,100.00, which is supported by invoice from Al Gordon Plumbing and Heating, L.C., showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 2903 Niles Street, which is located on Lot No. Eleven (11) in Hollingsworth Addition in Waterloo, Iowa, Black Hawk County, and owned by Curtis Wright. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure DENNIS D. CLARK, P.E. WATERLOO WATER WORKS 325 SYCAMORE STREET • P.O BOX 27 General Manager WATERLOO, IOWA 50704 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 319-232-6280 FAX: 319-232-1962 September 18, 2014 Dear Honorable Mayor & Council: TRUSTEES: TERRY M. KUNTZ, Chair MARY H. POTTER, Vice -Chair SC©TT WIENANDS The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, September 17, 2014. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $4,470.00, which is supported by invoice from All Star Plumbing & Heating, Inc., showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 106 Linwood Avenue, which is located on Lot No. 10 in Auditor Francis' Hammond & Hurd Plat in the City of Waterloo, Iowa, Black Hawk County, and owned by Stacey J. VanArsdale (a/k/a Stacy VanArsdale). WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 2 it was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure DENNIS D. CLARK, P.E. WATERLOO WATER WORKS 325 SYCAMORE STREET • F.O. BOX 27 General Manager WATERLOO, IOWA 50704 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 319-232-6280 FAX: 319-232-1962 September 18, 2014 TRUSTEES: TERRY M. KUNTZ, Chair MARY H. POTTER, Vice -Chair SCOTT WIENANDS Dear Honorable Mayor & Council: The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, September 17, 2014. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $1,250.00, which is supported by invoice from Al Gordon Plumbing and Heating, L.C., showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 2013 Plainview Street, which is located on the South 60 feet, North 180 feet, West 135 feet and East 165 feet of Block 16, of the City View Heights Subdivision, in the City of Waterloo, Black Hawk County, Iowa, and owned by Doris Campbell. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 2 It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure DENNIS D. CLARK, P.E. General Manager WATERLOO WATER WORKS 325 SYCAMORE STREET - RO. BOX 27 319-232-6280 WATERLOO, IOWA 50704 FAX: 319-232-1962 September 18, 2014 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 Dear Honorable Mayor & Council: TRUSTEES: TERRY M. i(J T Z, Chair MARY H. POTTER, Vice -Chair SCOTT WIENANDS The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, September 17, 2014. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $2,139.00, which is supported by invoice from Davis Plumbing, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 520 Oakland Avenue, which is located on Lot No. Three (3) in Block No. Five (5), in Soash Park Addition in the City of Waterloo, Iowa, Black Hawk County, and owned by Latoyia P. Johnson. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 2 It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure WATERLOO WATER WORKS DENNIS O. CLARK, ?.E. 325 SYCAMORE STREET P.O. BOX 27 General Manager WATERLOO, IOWA 50704 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 319-232-6280 FAX; 319-232-1962 September 18, 2014 Dear Honorable Mayor & Council: TRUSTEES: TERRY M. KUNTZ, Chair MARY K. POTTER, Vice -Chair SCOTT WIENANDS The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, September 17, 2014. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $2,675.00, which is supported by invoice from R Company d/b/a Frickson Backhoe & Trucking, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owners were notified by the Waterloo Water Works to make the repairs to the service line at 306 Cottage Street, which is located on the West 40 feet of Lot No. 5 in Block No. 3 in Hammond and Hopkins Addition to the City of Waterloo, Iowa, Black Hawk County, and owned by Kasey Staley as Contract Purchaser, and Donna Axel-Wach and John Wach as Deed Holders. WHEREAS, the property owners notified the Waterloo Water Works that the owners desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owners, the owners voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 2 It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure DENNIS D. CLARK, RE. WATERLOO WATER WORKS 325 SYCAMORE STREET • P.O. BOX 27 General Manager WATERLOO, IOWA 50704 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 319-232-6280 FAX: 319-232-1962 September 18, 2014 Dear Honorable Mayor & Council: TRUSTEES: TERRY M. K'UNTZ, Chair MARY H. POTTER, Vice -Chair SCOTT WIENANDS The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, September 17, 2014. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $2,880.00, which is supported by invoice from All Star Plumbing & Heating, Inc., showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 824 W. 3rd Street, which is located on the Northeasterly Fifty-five (55) feet of Lot No. Two (2), in Block No. Eight (8), in Leavitt's Addition to Waterloo, Black Hawk County, Iowa, and owned by Patrick J. Morrissey. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 2 it was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-860 RESOLUTION MAKING ASSESSMENT FOR WORK PERFORMED BY THE WATER WORKS. WHEREAS, the Board of Water Works Trustees of the City of Waterloo, Iowa, did, as provided by law, notifyby written notice the property owner of the premises described below to have the repairs completed and further damage prevented, and WHEREAS, the property owner failed to comply with the order of the Board of Water Works Trustees, as by law provided, and WHEREAS, the Board of Water Works Trustees proceeded to have the work done on the premises described below, in the City of Waterloo, Iowa, to comply with Ordinance No. 1118 of the City of Waterloo, Iowa, and WHEREAS, the Board of Water Works Trustees filed with the City Clerk on the 18th day of September, 2014, a report filing claim for the repairs and preventing further damage at the below described premises and same met all the requirements of the City ordinance and have been fully completed. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the said report of the Board of Water Works Trustees be, and the same is hereby, approved; that the work was done under and by virtue hereby, accepted, and that the cost of said work is hereby determined to be as follows, which amount can be assessed over a ten-year period against the property: Linnie B. Porter, Owner 71 Franklin Street, Waterloo, Iowa Legal Description: Auditor Rainbow Replat, Lot 18, Waterloo, Black Hawk County, Iowa. Unpaid Assessment: $10,778.21 Curtis Wright, Owner 2903 Niles Street, Waterloo, Iowa Legal Description: Lot No. Eleven (11) in Hollingsworth Addition, Waterloo, Black Hawk County, Iowa. Unpaid Assessment: $3,100.00 Stacey J. VanArsdale (a/k/a Stacy VanArsdale), Owner 106 Linwood Avenue, Waterloo, Iowa Legal Description: Lot No. 10 in Auditor Francis' Hammond & Hurd Plat, Waterloo, Black Hawk County, Iowa. Unpaid Assessment: $4,470.00 Resolution No. 2014-860 Page 2 Doris Campbell, Owner 2013 Plainview Street, Waterloo, Iowa Legal Description: South 60 feet, North 180 feet, West 135 feet and East 165 feet of Block 16, of the City View Heights Subdivision, Waterloo, Black Hawk County, Iowa. Unpaid Assessment: $1,250.00 Latoyia P. Johnson, Owner 520 Oakland Avenue, Waterloo, Iowa Legal Description: Lot No. Three (3) in Block No. Five (5), in Soash Park Addition, Waterloo, Black Hawk County, Iowa. Unpaid Assessment: $2,139.00 Kasey Staley, Contract Purchaser Donna Axel-Wach and John Wach, Deed Holders 306 Cottage Street, Waterloo, Iowa Legal Description: West 40 feet of Lot No. 5 in Block No. 3 in Hammond and Hopkins Addition, Waterloo, Black Hawk County, Iowa. Unpaid Assessment: $2,675.00 Patrick J. Morrissey, Owner 824 West 3rd Street, Waterloo, Iowa Legal Description: Northeasterly Fifty-five (55) feet of Lot No. Two (2), in Block No. Eight (8), in Leavitt's Addition, Waterloo, Black Hawk County, Iowa. Unpaid Assessment: $2,880.00 BE IT FURTHER RESOLVED that there be, and are hereby assessed and levied a special tax and assessment against the property• improved in the City of Waterloo, Iowa, said assessment shall bear interest from the date of levy of the assessment, viz: October 6, 2014, at the rate of nine (9) percent per annum until paid on all the unpaid amount of this assessment certified to the County Treasurer of Black Hawk County, Iowa, and BE IT FURTHER RESOLVED that the City Clerk be, and she is hereby instructed to notify the above described property owners of said property, accordingly and also instructed to certify said assessment to the County Treasurer of Black Hawk County, Iowa, to be entered upon the tax list to be collected as other taxes, as provided by law, and when collected to be credited to the Water Works Fund of said City, and assessment to be made over a ten- year period. Resolution No. 2014-860 Page 3 PASSED AND ADOPTED this 6th day of October, 2014. ATTEST: Suzy Sc ares, CMC City Cle k rnest G. Clark, Mayor CITY OF WM. WATERLOO Council Communication City Council Meeting: October 6, 2014 Prepared: September 17, 2014 Dept. Head Signature: Joe Leibold, Police Captain # of Attachments: Two SUBJECT: Waterloo Schools Foundation 5K Run/Walk Submitted by: Joe Leibold Captain (Waterloo Police) Recommended City Council Action: Approve the route, use of barricades, and police officers for traffic control as needed at Prospect and Ridgeway. Summary Statement: Saturday, October 18, 2014 from 8AM to LOAM run starts at 8:30. They are requesting temporary street closures and police officers to assist with traffic control during the run at the intersection of Prospect and Ridgeway. Expenditure Required: Labor and fuel associated with providing traffic assistance as needed. Source of Funds: General Fund Policy Issue: N/A Alternative: Background Information: 2013 Waterloo Schools Foundation Trick or Trot 5K October 12th , 2013 8:30a.m. Begins and ends at Lou Henry Elementary ,t4 s' 1, rt$P FT. lTd cs) I ru r, = — ...E.,. r.,,.. v.I. -7 = cj*•" rg).EJet 6), nr 370.. irD ri F4Iateric Caen na Ave. St Edw. Cli ,q- e,eieleNveti ire 1:5d <-,-- --c).-• k-.9 Waierloo Tb -1., Gerneter5 72, L 1)0 Rd r.:r. -..7, -ci a7 Mali lothian Mvd ▪ 1011, Z-1, er4 tr. ...,. a: Xi a PoWe Prota — ction I ri ifequesrd .,xt 0. a I Dr ?.way Ave W Ridgeway A. TE4 r— Vid hpre Awe LiKP ..,-,: Nitta° J 1 IhIntasi Rd .-, cle, ..4.4 ireole. L n ) t'vleatirn.v I 11 IirIia eSt Itet en_ ‘10 Fa -nit -son Pa Ok. Haim! s Ave r. r— ,r7Lci • = Barricade Placed • = Course Marshall Placed Leibold, Joe From: Mimi Coenen <mimi@everfi.com> Sent: Monday, September 15, 2014 7:59 AM To: Leibold, Joe Subject: Re: 2013 Waterloo Schools Foundation Trick or Trot 5K/i-mile Fun Run Attachments: Route Map 5K.docx Follow Up Flag: Follow up Flag Status: Flagged Good morning Captian Leibold, We are having our 2nd Annual Waterloo Schools Foundation 5K walk/run on October 18th, 2014 and would like to request the same intersection protection as last year. The race begins approximately 8:30am. The intersection is Ridgeway and Prospect Boulevard, same as last year. We are also requesting 35 barricades for intersection protection. Do I need to provide how many needed at each intersection? Thanks for your help, you guys were awesome last year!!! Mimi Coenen Schools Manager - Iowa SupportingAEAs 267, Mississippi Bend, Grant Wood and Keystone Waterloo, Iowa 50701 P 319-529-9931 mimi@everfi.com www.everfi.com Check out the updates to our EverFi - Financial Literacy course! Check out EverFi's additional K-12 learning courses that are available at no cost. On Fri, Sep 13, 2013 at 9:28 AM, Mimi Coencn <mimi@everfi.com> wrote: Good morning Captain Leibold, I am the race director for the 1st Annual Waterloo Schools Foundation Trick or Trot 5K/1 -mile Fun Run. Attached are our routes for the 5K and the 1 -mile Fun Run. We are requesting traffic protection at the intersection of Prospect and Ridgeway during our 5K and permission to close the streets for the run. Our run begins at 8:30am on 10/12/2013 which begins at Lou Henry Elementary, loops at Kingsley Elementary then ends at Lou Henry. We will also have a l -mile Fun Run beginning at the same time, that route is also attached. 1 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-861 RESOLUTION APPROVING REQUEST OF WATERLOO SCHOOLS FOUNDATION TO HOLD 2ND ANNUAL TRICK OR TROT 5K RUN/WALK EVENT ON OCTOBER 18, 2014. WHEREAS, Waterloo Schools Foundation has requested that they be allowed to hold the 2nd Annual Trick or Trot 5K Run/Walk event on October 18, 2014, together with the approval of the Director of Safety Services, and WHEREAS, said event will begin at 8:30 a.m., with the route to start and end at Lou Henry Elementary School. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Waterloo Schools Foundation to hold the 2nd Annual Trick or Trot 5K Run/Walk event on October 18, 2014 beginning at 8:30 a.m., with the route to start and end at Lou Henry Elementary School, be and the same is hereby approved. PASSED AND ADOPTED this 6th day of October, 2014. d7/ Ernest G. Clark, Mayor ATTEST: Suzy Schaes, CMC City Clerk CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: October 6, 2014 Prepared: September 18,2014 Dept. Head Signature: # of Attachments: SUBJECT: CURA application for tax exemptions for the construction of a new single family dwelling located at 919 Lafayette St., Waterloo, Iowa 50703. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approval CURA application from Jessica Hoffman for the construction of a new single family dwelling at 919 Lafayette St., Waterloo, Iowa 50703, Valued at $121,000 and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project does qualify for exemptions from taxes on the actual value added to Residential property under the Consolidated Urban Revitalization Area. ADDRESS 919 LaFayette St, Waterloo, Iowa 50703 LEGAL DESCRIPTION See attached Expenditure Required: N/A Source of Funds: N/A Policy Issue: CURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Miller, Associate Planner CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer For Office Use Only Received by: Staff to date stamp and make a copy for applicant CONSOLIDATED URBAN REVITALIZATION AREA APPLICATION FOR PROPERTY TAX EXEMPTION FOR IMPROVEMENTS UNDER THE PROVISIONS OF THE CONSOLIDATED URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The Consolidated Urban Revitalization Area (CURA) allows property tax exemptions on improvements to property located within its boundaries that meet the following criteria: 1. At least a 10% improvement to the value of the residential property. At least a 15% improvement to the value of commercial property if a building was previously on the site. If commercial property was previously vacant, all actual value added by the improvements is eligible for tax exemption. 2. Be located within the CURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 3. This application must be filed with City prior to the 1 # working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. NAME: e S S f C C1 !-r C3 YYCt1'1 SIGNATURE: ADDRESS: 'fig Lu e4-1--"- Wii.{r-+'3---Pt TELEPHONE: 7,ICliOttl- i3 3 Z DATE: A. What is the Address of the property being improved? -/ 4e44OQ r 1't' 03 What is the Legal Description of the property? (May be available at County Recorder's Office on 2nd floor of the Courthouse)? S -e( a J40.'rhtrwait B. Indicate desired exemption schedule: (1 or 2) 1. _One Hundred Percent (100%) exemption for three years on the actual value added by improvements; 2. $ A partial exemption on the actual value added by improvements according to the following schedule: a. b. c. First Year 80% Second Year -70% Third Year 60% d. Fourth Year --50% e. Fifth Year ---40% f. Sixth Year ---40% C. What was the nature of the improvement(s)? Ai CAA) Siitjft ctuA(!r/lp g. Seventh Year --30% h. Eighth Year 30% i. Ninth Year 20% j. Tenth Year 20% D. City of Waterloo Building and Inspections Department Information: Permit Number: q S q el Date permit was issued: f L 3 ►- IL- Total permit(s) valuation: I ��• cc) a E. What was the cost of the improvement? Zf .O jD F. Estimated or actual date of completion of these improvements? 4 5-- l 7 G. If this is not a singe -family dwelling unit, which you own and reside in, will these improvements create a displacement of your tenants? Yes No CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR Note: Note: APPROVED DENIED DATED: T.I. Koenigsfeld Black Hawk County Assessor The improvements to your home or business may not change the assessed value. City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 1 of 1 IIIIIiI IPI 11IIINIIIIIIIjIINlllllll11IIINllf HHHHIIUIll! Doc ID: 005570660001 Type: GEN Recorded: 09/09/2014 at 01:55:14 PM Fee Amt: $12.00 Page 1 of 1 Revenue Tax: $0.00 Black Hawk County Iowa JUDITH A MCCARTHY RECORDER F1le2015-00004496 Preparer Information Christopher S. Wendland P.O. Box 596, Waterloo, IA 50704 Waterloo, IA 50704 (319) 234-5701 Individual's Name Street Address City Phone Address tax statement to: Jessica M. Hoffman, 919 Lafayette St., Waterloo, IA 50703. Return deed to Nelson Law Firm WARRANTY DEED For the consideration of One Dollar ($1.00) and other valuable consideration, City of Waterloo, Iowa do(es) hereby convey to Jessica M. Hoffman the following described real estate in Black Hawk County, Iowa: Parcel "O" of Plat of Survey Doc. #2012-10079 of part of Lots 8 and 9, Block 25, in the Original Plat, on the East Side of the Cedar River, in the City of Waterloo, Black Hawk County, Iowa. Subject to restrictive covenants, ordinances and limited access provisions of record, if any, and to existing easements. Conveyance by Iowa political subdivision. Exempt from real estate transfer tax, declaration of value and groundwater hazard statement. Grantors do hereby covenant with grantees, and successors in interest, that grantors hold the real estate by title in fee simple; that they have good and lawful authority to sell and convey the real estate; that the real estate is free and clear of all liens and encumbrances except as may be stated above; and grantors covenant to warrant and defend the real estate against the lawful claims of all persons except as may be stated above. Each of the undersigned hereby relinquishes all rights of dower, homestead, and distributive share in and to the real estate. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, and as masculine or feminine gender, according to the context. STATE OF IOWA ss: BLACK HAWK COUNTY ) Acknowledged before me on �f--/t 4 2014, by Ernest G. Clark and Suzy Schares as Mayor and City Clerk, respectively, of the City of Waterloo, Iowa. L7 J� No ary Public MICHELLE M, WESTPHAL COMMISSION NO. 1580H3 MY COMMISSION EXPIRES Dated: ,e , 2014 CITY OF W ERLOO, IOWA By 9t51 Ernest G. Clark, Mayor Atte Suzy Scha -s, City Clerk 600ie Number: 2015-00004496 Seq: 1 Nola: Base nap dab sources Blank Hawk County. TMs map... represent • surrey, m ii.M'try ..sum. nor Mcw e aracy of Me data delineated 0 .in. :itlwr asprassod or i$d *M. Hark GoutsM . e Rack HawAssessor, County Assessor, or their employees. TM City M Waterloo metes m warranty..... m implied. es to C. acsnacy of Me information shown on Mrs may, and expressly discbimk.Gfdy Id tlx accuracy Marvel. Users should refer, to official pis. aurvoys, recorded deeds...located at Me Ba. Hash County Asses., Office for ca.. and ammfe kdermoMrt Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-862 RESOLUTION APPROVING APPLICATION WITH JESSICA HOFFMAN FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW SINGLE FAMILY DWELLING VALUED AT $121,000.00 FOR PROPERTY LOCATED AT 919 LAFAYETTE STREET IN THE CONSOLIDATED URBAN REVITALIZATION AREA (CURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Jessica Hoffman has submitted an application dated September 29, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions on the construction of a new single family dwelling valued at $121,000.00 for property located at 919 Lafayette Street, more fully described as follows: Parcel "Q" of Plat of Survey Doc. #2012-10079 of part of Lots 8 and 9, Block 25, in the Original Plat, on the East Side of the Cedar River, in the City of Waterloo, Black Hawk County, Iowa; Subject to restrictive covenants, ordinances, and limited access provisions of record, if any, and to existing easements; and, WHEREAS, said property is located within the designated Consolidated Urban Revitalization Area (CURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and, WHEREAS, the new construction project respecting said property is in conformance with the Consolidated Urban Revitalization Area (CURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the Consolidated Urban Revitalization Area (CURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year 80% For the second year 70% For the third year 60% For the fourth year 50% For the fifth year 40% For the sixth year 40% For the seventh year 30% For the eighth year 30% For the ninth year 20% For the tenth year 20% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. Resolution No. 2014-862 Page 2 PASSED AND ADOPTED this 6th djof October, X014. ATTEST: Suzy Sc City Cl hares, CMC erk rnest G. Clar , Mayor CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: October 6,2014,) Prepared: September 18,2014 v Dept. Head Signature: # of Attachments: SUBJECT': CURA application for tax exemptions for the construction of a new commercial building located at 1625 Sycamore St., Waterloo, Iowa 50703. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approval CURA application from R & S Commercial, LLC for the construction of a new commercial building at 1625 Sycamore St., Waterloo, Iowa 50703, Valued at $300,000 and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project does qualify for exemptions from taxes on the actual value added to Residential property under the Consolidated Urban Revitalization Area. ADDRESS 1625 Sycamore St, Waterloo, Iowa 50703 LEGAL DESCRIPTION See attached Expenditure Required: N/A Source of Funds: N/A Policy Issue: CURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Miller, Associate Planner CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CONSOLIDATED URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR IMPROVEMENTS UNDER THE, anti PROVISIONS OF THE CONSOLIDATED URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The Consolidated Urban Revitalization Area (CURA) allows property tax exemptions on improvements tb property located ;r lt' within its boundaries that meet the following criteria: F v� 1. At least a 10% improvement to the value of the residential property. At least a 15% improvement to the value'of' commercial property if a building was previously on the site. If commercial property was previously vacant, all actual value added by the improvements is eligible for tax exemption. 2. Be located within the CURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 3. This application must be filed with City prior to the 1'1 workine, day ofFebruary following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 4(14.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has bee granted by the City Council or County Board of Supervisors. Lipiease fill out the following information for your application to be submitted to th. + i Council Ytti 1_ NAME: R & S Commercial, LLC SIGNATURE: ADDRESS: 120 Regal Ridge Drive, Raymond, IA 50667 TELEPHONE: 319-232-9178 DATE: A. What is the Address of the property being improved? 1625 Sycamore Street. Waterloo, IA 50703 What is the Legal Description of the property? (May be available at County Recorder's Office on 2nd floor of the Courthouse)? Morningside Addition Lot 22, 23, 24 and 25 Block 1. City of_Iaterloo, Black Hawk County, Iowa B. Indicate desired exemption schedule: (1 or 2) 1. X One Hundred Percent (100%) exemption for three years on the actual value added by improvements; 2. A partial exemption on the actual value added by improvements according to the following schedule: a. First Year 80% d. Fourth Year 50% g. Seventh Year 30% b. Second Year ------70% e. Fifth Year -------40% h. Eighth Year 30% c. Third Year 60% f. Sixth Year 40% i. Ninth Year 20% j. Tenth Year 20% C. What was the nature of the improvement(s)? Construction of new commercial building D. City of Waterloo Building and Inspections Department Information: Permit Number: 8327 Date permit was issued: 9/9/2014 Total permit(s) valuation: $220,00_00 E. What was the cost of the improvement? $ 250 , 000.00 to $300,000.00 F. Estimated or actual date of completion of these improvements? 12/31/15 G. If this is not a singe -family dwelling unit, which you own and reside in, will these improvements create a displacement of your tenants? Yes X No CITY OF WATERLOO APPROVED DATED: RESOLUTION NO: DENIED i BLACK HAWK COUNTY ASSESSOR APPROVED DATED: Tami McFarland DENIED Black Hawk County Assessor Note: The improvements to your home or business may not change the assessed value. Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page i of 1 Il 1111 111111 11111[11' 1111111111[ I1 i 11111111111X11 f Doc ID 005512780001 Type GEN Kind WARRANTY DEED Recorded: 07/01/2014 at 04:07:06 PM Fee Amt: $12.00 Page 1 of 1 Revenue Tax: $0.00 Black Hawk County Iowa JUDITH A MCCARTHY RECORDER 15-00000066 OOOOO cC1 Preparer Information Christopher S. Wendiand, P.O. Box 596, Waterloo, IA 50704 (319) 234-5701 Address tax statement to R & S Commercial, LLC, 120 Regal Ridge Drive, Raymond, IA 50667 Return deed to grantee. SPECIAL WARRANTY DEED For the consideration of One Dollar ($1.00) and other valuable consideration, City of Waterloo, Iowa does hereby convey to R & S Commercial, LLC the following described real estate in Black Hawk County, Iowa: Lots 22, 23, 24 and 25, in Block 1, Morningside Addition, City of Waterloo, Black Hawk County, Iowa. Subject to easements of record, general utility and right-of-way easements serving the premises, zoning restrictions, and restrictive covenants, if any. Grantor is an Iowa political subdivision. Exempt from real estate transfer tax, declaration of value, and groundwater hazard statement. The Grantor hereby covenants with grantees, and successors in interest, to warrant and defend the real estate against the lawful claims of all persons claiming by, through, or under it, except as may be stated above. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, and as masculine or feminine gender, according to the context. STATE OF IOWA ) ss: BLACK HAWK COUNTY ) Acknowledged before me on June 23 , 2014, by Ernest G. Clark and Suzy Schares, as Mayor and City Clerk, respectively, of the City of Waterloo, Iowa. DeAnne Kobliska COMMISSION NO. 763995 MY COMMISSION EXPIRES Dated: u.K.t- 2'3, 24'1 C -f . CITY ATERLOO, ICJ By:, J Notary Public Attes I Do,t4-\ uzy Schare-, City Clerk File Number: 2015-00000066 SI eq: 1 Note: B ase map data source is B.. Hark Courts. This map does old repined a survey. no liability O assumed M the soon, of the data dean* Ane.. either expressed or implied by Bbck. Hank County, de Black Hawk County Assessor. or their engbyses. The City d Webrbo males no warranty. egress or mp4ad, as to the sours, d to Information shown on this map. and expresser disclaims lability fort e accuracy thereof. Users should Mer to offal pea, surveys. reoded deeds. etc. looted of the B ad, Hawk County Assessors Office for complete and accurate information. 100 200 400 Feet Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-863 RESOLUTION APPROVING APPLICATION WITH R & S COMMERCIAL, LLC FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW COMMERCIAL BUILDING VALUED AT $300,000.00 FOR PROPERTY LOCATED AT 1625 SYCAMORE STREET IN THE CONSOLIDATED URBAN REVITALIZATION AREA (CURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, R .& S Commercial, LLC has dated September 11, 2014 to the City Waterloo, Iowa, requesting to receive construction of a new commercial for property located at described as follows: and, submitted an application Council of the City of tax exemptions on the building valued at $300,000.00 1625 Sycamore Street, more fully Lots 22, 23, 24, and 25, in Block 1, Morningside Addition, City of Waterloo, Black Hawk County, Iowa; Subject to easements of record, general utility and right-of-way easements serving the premises, zoning restrictions, and restrictive covenants, if any; WHEREAS, said property is located within the designated Consolidated Urban Revitalization Area (CURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and, WHEREAS, the new construction project respecting said property is in conformance with the Consolidated Urban Revitalization Area (CURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the Consolidated Urban Revitalization Area (CURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the For the For the first year second year third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. PASSED AND ADOPTED this 6th day f October, 2014. Er est G. Clark, Mayor ATTEST: Suzy Sch res, CMCC City Cle k CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT62 715 Mulberry Street Waterloo, Council Communication' City Council Meeting: October 6 2014 Prepared: Se tember 30 2014 Dept. Head Signature: _ _ -_ # of Attachments: ,5 SUBJECT: c= application for tax exemptions for new twin home construction located at pp 4136 Mourning Dove Dr, Waterloo, Iowa 50702. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CLURA application from Alexa Auld for the construction of a new twin home (c90 do)alocated authat e11v1ayor 36 Mourning Dove Dr., Waterloo, Iowa 50702, Valued at$ and City Clerk to execute said documents. gt' Summary Statement: The Planning, Programming, and Zoning Commission staff has or xemptions from reviewed this application and feels that the project qualifiesf Ciety Limits Urban taxes on the actual value added to Residential property under the Revitalization Area Plan. ADDRESS 4136 Mourning Dove Dr., Waterloo, Iowa 50702 LEGAL DESCRIPTION See attached Expenditure Required: N/A Source of Funds: N/A Policy Issue: CLURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Miller, Associate Planner CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY LI1427TS URBAN REVITALIZATION APPLICAT ICi F _,. FOR PROPERTY T ' ` EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY UNDER THE PROVISIONS OF THE CITY LIMIT IIR$AWO� 7 WATERLOO, AREA PLAN ADOPTED BY THE CITY COUNCIL OF �, THE CITY OF � � The City Limits Urban Revitalization Area CL k dwellings (single family homes or duplex/twin homes)athat meet the followingcriteria: s p p riy tax exemptions for newly construe`' 1 • Be located within the CLURA boundaries (a map of which can be obtained from°00t" & Development Department) 2. This application must be filed with City City of Waterloo Community Planning are completed to comply with the timeline of the Stateior to the 1 tCode of Iowaworlcin da �Sec ton 404.4 a single application to may be filed upon completion of antentire of Iowa, requiring in following.4the year when the improvements is proviingap prioroapprovalmy has beenunnumbered to paragraph ct or complete,, a granted by the City Council or County Board of Supervisors.yearan one to construct adoption date of July 18, 2011 do not qualify. Please fill out the following information for your application pP kation to be submitted to the City Projects started prior to the NAME: ADDRESS: Sig TELEPHONE: J g —CIA i.lit SIGNATURE:. DATE: A. What is the Address of the property being improved? f What is the Legal Description of theroe � p P rty. (May be available at County Recorder's Office on 2na floor of the Courthouse) i. B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes toqualify) C. City of Waterloo Building and Inspections Department Information: Permit Number: 3 gSb Date permit was issued: f E D. What was the cost of the new construction? 1*/ Total permits) valuation: E. Estimated or actual date of completion of this new construction? CITY OF WATERLOO APPROVED DATED: DENIED BLACK HAWK COUNTY ASSESSOR APPROVED DENIED DATED: - RESOLUTION NO: T.J. Koenigsfeld Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. P te—I—pf Prepared by: Matthew I Adam Simmons Perrine Moyer Bergman PLC Doc ID 005575020001 Type GEN Recorded: 09/15/2014 at 12:54:22 PM Fee Amt: $243.20 Pape 1 of 1 Revenue Tax: $231.20 Black Hawk County Iowa JUDITH A MCCARTHY RECORDER F11e2015-00004781 1100 5th Street, Suite 205 (319) 354-1019 Coralville, IA 52241 FAX (319) 354-1760 Address tax statement and after recording return to: Alexa Auld; 4136 Mourning Dove Drive, Waterloo, IA 50702 WARRANTY Ib FED In consideration of one dollar and other valuable consideration, Robson Homes, Inc., an Iowa corporation, does hereby transfer and convey to Alexa M. Auld and Jeffrey Auld, as joint tenants with full rights of survivorship and not as tenants in common, all of its right, title and interest in real estate located in Black Hawk County, Iowa, legally described as follows: Unit 4136 Mourning Dove Drive and the undivided interest in the common elements appurtenant to said unit, in Crossroads, a Condominium, recorded in Doc. #2014-02198 on July 29, 2013 as amended by First Amendment to Declaration recorded October 16, 2013 in Doc. #2014-08347, by Second Amendment to Declaration recorded December 26, 2013 in Doc. #2014-12658, by Third Amendment to Declaration recorded January 27, 2014 in Doc. #2014-14368, and by Fourth Amendment to Declaration recorded May 15, 2014 in Doc. #2014-20159 being laid out on Lots 56 through 62 and 134 through 140 in Crossroads Estates Replat No. 1, Waterloo, Black Hawk County, Iowa. The described real estate is conveyed subject to zoning, easements, covenants and restrictions of record in the office of the Recorder of Black Hawk County, Iowa. The Grantor does hereby covenant with. Grantee, and successors in interest, that it has lawful authority to transfer and convey the real estate; that Grantor holds title to the real estate in fee simple; and that the real estate is free and clear of all liens and encumbrances, except as may be stated above. Grantor does further hereby covenant with Grantee, and successors in interest, to warranttitle and defend the real estate against the lawful claims of all persons or entities except as may be stated above. Dated: , 2014 STATE OF IOWA, COUNTY OF, ROBSON HOMES, INC. By: ) SS: seph M. Robson, President This instrument was acknowledged before me on this 25 day of I , 2014 by Joseph M. Robson, as President of ROBSON HOMES, INC. 5 ,'LL3.aa'tr - If LMATHEpt J. Commission umber 716435 My Commission Expires --October-Z, 2014— Notarjf"Public in and for said State My Commission Expires: Z o-' ? -P0/1 File Number: 2015-00004781 Seq: 1 la.uo !4`tioD Hummingbird C 4136 Mourning Dove Dr Motet Hese map ala source H Block Hawk County. This map does not represent • survey, no Oak.. is assumed for the ecura of to Gh define.. herein, ever impress. or onplied by Black HesM County, the Black Haves County Assessor, or Meek employees. The City of Waled. nukes no warranty, express or implied, es to the accuracy of the information shown on this map, and expressly declaims FaNky for the accuracy thereof. Users stoup refer to official plats, surveys, refry deeds, etc. boded at the Bleck Ns. County Assessors essor's Off for complete aM aaurate information. Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-864 RESOLUTION APPROVING APPLICATION WITH ALEXA AULD FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW TWIN HOME (CONDO) VALUED AT $144,900.00 FOR PROPERTY LOCATED AT 4136 MOURNING DOVE DRIVE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Alexa Auld has submitted an application dated September 19, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions for the construction of a new twin home (condo) valued at $144,900.00 for property located at 4136 Mourning Dove Drive, more fully described as follows: Unit 4136 Mourning Dove Drive and the undivided interest in the common elements appurtenant to said unit, in Crossroads, A Condominium, recorded in Doc. #2014-02198 on July 29, 2013 as amended by first Amendment to Declaration recorded October 16, 2013 in Doc. #2014-08347, by Second Amendment to Declaration recorded December 26, 2013 in Doc. #2014-12658 by Third Amendment to Declaration recorded January 27, 2014 in Doc. #2014-14368, and by Fourth Amendment to Declaration recorded May 15, 2014 in Doc. #2014-20159 being laid out on Lots 56 through 62 and 134 through 140 in Crossroads Estates Replat No. 1, Waterloo, Black Hawk County, Iowa. Subject to zoning, easements, covenants, and restrictions, of record in the office of the Recorder of Black Hawk County, Iowa; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. Resolution No. 2014-864 Page 2 PASSED AND ADOPTED this 6th day of October, 2014. ATTEST: l y Ses, CMC -4-1':)( City C ,irk Ernest G. Clar , Mayor CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: October 6, 2014 Prepared: September 23,2014 Dept. Head Signature: # of Attachments SUBJECT: CLURA application for tax exemptions for the construction of a new single family dwelling located at 5104 William Dr, Waterloo, Iowa 50701. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CLURA application from Kyle Langenberg for the construction of a single family home located at 5104 William Dr., Waterloo, Iowa 50701, Valued at $359,981.17, and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the City Limits Urban Revitalization Area Plan. ADDRESS 5104 William Dr, Waterloo, Iowa 50701 LEGAL DESCRIPTION Klingaman Park Fourth Addition Lot #14, Waterloo, Black Hawk County, Iowa Expenditure Required: N/A Source of Funds: N/A Policy Issue: CLURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Miller, Associate Planner CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY LIMITS URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed one or two family dwellings (single family homes or duplex/twin homes) that meet the following criteria: 1. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the I" working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. yrojects start'to t►re Mr. f t::� C adoption date of July 18, 2011 do not qualify. NAME: ADDRESS: TELEPHONE: ;/9 'b /' l qr7 SIGNATURE: DATE: A. What is the Address of the property being improved? S' L` 1: [ t viA LA" Vita ,/ ,:a _57A4o, v What is the Legal Description of the property? (May be available at County Recorder's Office on 2"d floor of the Courthouse) Lai" 14( cif ky,„,k 44-4417 t uk B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes to qualify) '1, Le fit Ail C. City of Waterloo Building and Inspections Department Information:; Permit Number: 20/t f & Z'5 ' )ate permit was issued: D. What was the cost of the new construction? g35-90 L2" Total permit(s) valuation: 2'g`` E. Estimated or actual date of completion of this new construction? CITY OF WATERLOO APPROVED DENIED DArED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DENIED DATED: T.J. Koenigsfeld Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 1 of I Number: 201500005213 Recorded: 9/23/2014 at 2:03:30.20 AM Fee Amount: $12.00 Revenue Tax: $575.20 JUDITH A MCCARTHY, RECORDER Black Hawk County, Iowa Prepared By: Eric W. Johnson, P.O. Box 178, Waterloo, IA 50704-0178 (319)234-1766 After Recording Return To: UICCU, 3409 Cedar Heights Dr., Cedar Falls, IA 50613 Address Tax Statement to: Kyle A. Langenberg, 5104 William Dr., Waterloo, IA 50701 WARRANTY DEED — COMPANY GRANTOR For the consideration of One ($1.00) Dollar(s) and other valuable consideration, LG Companies, LLC, a limited liability company organized and existing under the laws of Iowa does hereby convey to Kyle A. Langenberg, the following described real estate in Black Hawk County, Iowa: Lot 14, Klingaman Park Fourth Addition, Waterloo, Black Hawk County, Iowa (a Re - Plat of Tract C, Klingaman Park Third Addition). Subject to covenants, restrictions, ordinances, easements, and limited access provisions of record. The Company hereby covenants with grantees, and successors in interest, that it holds the real estate by title in fee simple; that it has good and lawful authority to sell and convey the real estate; that the real estate is free and clear of all liens and encumbrances, except as may be above stated; and it covenants to Warrant and Defend the real estate against the lawful claims of all persons, except as may be above stated. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, according to the context. Dated: State of Iowa County of Black Hawk )ss LG Com3aniek LLC By yle ` +..: ""on This record was acknowledged before me on this day of iejg ` ` , 2014, by Kyle W. Larson, as Manager of LG Companies, LLC. iW Shad Ii§1Rd Note: Base map data sours. is Bieck Hayti County. This map dos nN represent a survey. no liability is esavned for the accuracy of the data bekneated .rem, either expressed or implied by Bleck Hawk County, the Black Havd County Assessor, or their employees The City of waterloo rakes no warranty. express of implied, as to the amrsry of the information shown on tis tap, a. sabres* disclaims liability for the mown, thereof. Users should Mar too trni piers. surveys, record. deeds. No. boated at Mc Bud Hark Courtly Aeaswr's Office for compete and accurate inlomntion. Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-865 RESOLUTION APPROVING APPLICATION WITH KYLE LANGENBERG FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW SINGLE FAMILY DWELLING VALUED AT $359,981.17 FOR PROPERTY LOCATED AT 5104 WILLIAM DRIVE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Kyle Langenberg has submitted an application dated September 23, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions for the construction of a new single family home valued at $359,981.17 for property located at 5104 William Drive more fully described as follows: Lot 14, Klingaman Park Fourth Addition, Waterloo, Black Hawk County, Iowa (a Re -Plat of Tract C, Klingaman Park Third Addition). Subject to covenants, easements, restrictions, ordinances and limited access provisions of records; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. PASSED AND ADOPTED this 6th d ATTEST: f October, 2014. y c ares, CMC City Clark est G. Clark, „ez ayor TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Sergeant Kye Richter & Officer Shawn Bram NAME OF CLASS / MEETING: Firearms Instructor Recertification School DEPARTURE DATE: October 9, 2014 FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2015 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance _e, «19 31 Copy - Department DATE: September 11,2014 DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: Return Date: October 9, 2014 DATE(S) OF MEETING: Oct. 9, 2014 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Sergeant Kye Richter & Officer Shawn Bram to the Firearms Instructor Recertification school at the Iowa Law Enforcement Academy on October 9, 2014 in Johnston, Iowa. This 1 day class is a mandatory recertification for Officers who are current firearms instructors. Both Officers currently are utilized by the Waterloo Police Department to instruct firearms training to all Waterloo Police Officers. Officers will require a vehicle to drive to the training and lunch. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $0.00 LODGING Rental car $30.00 MEALS PARKING $300.00 REGISTRATION AIRFARE $0.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 330.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 165.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO \l1� DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST DATE DATE 04// 4IL TRAVEL REQUEST CITY OF WATERLOO /NAME(S) AND POSITION(S): Jacob Frederick, Fitness Specialist NAME OF CLASS / MEETING: Club Industry Show FINANCE bEPT. STAFF ONLY LINE ITEM USED 2dd 3 7 41//(U / '•i& FY —4 7/ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance Copy - Department DATE: 9/11/2014 DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 10/22/2014 10/24/2014 October 23 & 24 DESTINATION: Chicago, IL DEPARTURE POINT IF NOT WATERLOO: PURPOSE OF TRAVEL/TRAINING: Club Industry Show is the latest and most up to date training ideas and training equipment. This show is a great way to stay up to date in the ever changing world of fitness. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X COST $ $80.00 YES NO CITY VEHICLE X AIRFARE DEPARTING FROM: Waterloo, IA ESTIMATE OF COST: LODGING 50.00 MEALS PRIVATE VEHICLE 595.00 REGISTRATION 125.00 MILEAGE/FUEL TOTAL FOR ALL: $ 765.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-37-4180-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 645.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 V—/(>2 —/ 6( I APPROVE THIS TRAVEL REQUEST MAYOR 0( 6//1 - DATE Flub Industry Show 2014: Conference Home Oct 22-24, 2014 McCormick Place Lakeside Center Chicago, IL B INDUSTRY OCT 22-24, 2014 MCCORMICK PLACE LAKESIDE CEN Eli CHICAGO, IL Club Industry Conference Page 1 of 2 where the industry is heading - The Club Industry Show provides a stellar conference program designed to help you in your business, inspire personal growth and provide insight into There are many ways you can participate in the Club Industry Show Conference- Purchase a single session ticket to attend one class, or purchase a 4 -pack or All -Access Pass. The All -Access Pass allows you to attend as many conference sessions as you would like. Select from more than 60 session! The only sessions not included in the All -Access Pass are the sessions listed as Special Events in the schedule. We have some great suggestions for sessions you may find valuable based on your facility type or your job function Sales Group Exercise Personal Trainers General Managers Marketing StudioO'ners YMCA JCC The Club Industry Show has partnered with industry leaders to bring additional educational opportunities to our event. O-------------- ---------------------------------------- fficial Club Industry Bookstore Hosted by Human Kinetics Human Kinetics: The information leader in physical activity and health, providing quality resources for fitness and health professionals, such as textbooks, e -books, DVDs, online courses, software, and journals, as well as continuing education opportunities from Desert Southwest Fitness (DSWFitness). Location: Level 3, Lakeside Bookstore Hours: Wednesday, Oct. 22 Thursday, Oct. 23 Friday, Oct- 24 9:00 a.m. - 5:30 p.m. 9:00 am_ - 5:30 p.m. 9:00 a.m. - 2:00 p.m - HUMAN KINETICS This year's educational lineup will center on the following topics: Revenue Generation: Your gym is more than meets the eye. You can hamess greater revenue growth by offering enhanced personal training programs, diet and nutrition consultations, wellness initiatives and other revenue -generating programs. The possibilities are endless. These sessions share practical programs and tools to help you discover the hidden gold mines within your facilities_ Programming: Get inspired! These sessions show you how to develop outcomes through programming for your demographic. From targeted program kits to onginal designs, Club Industry presenters teach you how to implement clever courses in your facility. Health and Wellness: The importance of wellness programming continues to grow in every type of fitness facility. Our experts share their knowledge about wellness trends, programming and issues faced by fitness facilities as you reach out to the 80 percent of the population not already inside your four walls. Sales and Marketing: Learn how to implement proven sales and marketing strategies that will help your business grow- Industry professionals and consultants share how you can serve your clients before and after they join and keep them coming back through traditional and/or social media channels_ Personaland Business Development: No matter where you are in your journey to success, these sessions aid you in your professional and business development. Learn how to grow in your personal development by improving your leadership skills and/or communications skills. Leam how to improve your business by creating more efficient operations systems that will lead to better customer service and increased retention. Active Training Sessions: Get suited up and moving to learn some new methods. Our goal is for you to have fun while participating in hands-on learning in these interactive, lively sessions. e�� r , New Hope Natural Metlia, Jv,siori ur Penton tta 01 `; Fentop RjarticPcrtiat-cad !Privacy Farcy i Terms of Service http://www. clubindustryshow.com/clb 14/public/Content.aspx?ID=10514658LsortMenu=10... 9/12/2014 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Sergeant Kye Richter & Officer Greg Erie FINANCE DEPT. LINE ITEM USED FY _2015_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 '`/&0' fib: �7� 37 Cosy- De••rtment DATE: September 15,2014 NAME OF CLASS / MEETING: Advanced Sniper Course DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 3,2014 Return Date: November 7,2014 DATE(S) OF MEETING: Nov. 3-7,2014 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Sergeant Kye Richter & Officer Greg Erie to the Advanced Sniper Course at the Des Moines, Iowa Police Department on November 3-7, 2014 in Des Moines, Iowa. Both Sergeant Richter and Officer Erie are snipers on the Waterloo Police Department Tactical Unit. This 5 day Advanced class is designed to enhance the level of proficiency and professionalism of the Police Sniper lowering the liability of the city during this high risk incident. The Officers will require a vehicle to drive to the training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $600.00 LODGING $390.00 MEALS $1250.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 2340.00 Rental car PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 1170.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTME T AD M DATE DATE I 0/ / TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Brian Baker, Chief HVAC Inspector. Bob Ball, Chief Bldg. Inspector; Greg Ahlhelm, Plans Examiner; Dan Youngblood, Combination Inspector NAME OF CLASS / MEETING: 2015 IBC Significant Changes Seminar DEPARTURE DATE: 11/19/14 FINANCE DEPT. STAFF ONLY LINE ITEM USED 646 ag2 571jf) /346 FY"os`i BUDGETED A i`C� EXPENDED YTD // 5:2-' THIS REQUEST z(gU'_ LEFT AFTER THIS REQUEST t5Ycjy '- DATE2;x/w, l--/'7`. 01/ Original - Clerk/Finance Cosy - Department DATE: 9/17/14 DESTINATION DEPARTURE POINT IF NOT WATERLOO: Cedar Rapids, Iowa PURPOSE OF TRAVEL/TRAINING CEU RETURN DATE: 11/19/14 DATE(S) OF MEETING: 11/19/14 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 120.00 ea REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 480.00 BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 480.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD 9/17/14 DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST M YOR DATE 6/611`( - TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2015 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 e3/a; CO 0 w" 7le, -.21st Copy - Department NAME(S) AND POSITION(S): Officer Jeremy Pohl DATE: Oct. 2, 2014 NAME OF CLASS / MEETING: Essential Mobile Forensics: Getting Past the Android Passcode DEPARTURE DATE: August 27, 2014 DESTINATION: a, DEPARTURE POINT IF NOT WATERLOO: Return Date: DATE(S) OF MEETING: August 27, 2014 PURPOSE OF TRAVEL: Lt Kroghl is requesting authorization for Officer Jeremy Pohl to purchase a Webinar called Essential Mobile Forensics: Getting Past the Android Passcode. This course is an online course designed for Officers who complete computer forensics on android phones. Officer Pohl is assigned as an investigator for the Waterloo Police Department assigned as the ICA C forensic Investigator. Part of his duties includes working on computer's and smart phones. The Webinar course will give him the necessary skill he requires to bypass passcodes on locked Android phones so he can complete a forensic evaluation of the information on them. There is no travel required for this course. The only cost is the registration. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $0.00 LODGING $0.00 MEALS $149.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 149.00 Rental car PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 149.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE 70/e07/ TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED jt 4(26673-q& FY 'OIC BUDGETED /70 'ft' °-= EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST 60Z) DATE ?.",4 , /µ-, Ori.inal - Clerk/Finance Co. - be.artment NAME(S) AND POSITION(S): Angi Reid, Education Coordinator DATE: October 2, 2014 NAME OF CLASS / MEETING: Art Educators of Iowa Conference DESTINATION: Tama DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 10, 2014 RETURN DATE: October 11, 2014 DATE(S) OF MEETING: October 10 & 11 PURPOSE OF TRAVEL: Annual Art Educators of Iowa Conference. This conference will be held next year at the Waterloo Center for the Arts. This means 150 art teachers will spend several days in the Cedar Valley and WCA learning about current art practices. WCA staff will help plan and implement 2015 conference. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ 0 YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 010-26-4265-1346 BUDGET LINE ITEM: 26-STG-OSG LODGING TAXI X GRANT REIMBURSABLE MEALS PARKING YES NO $130 REGISTRATION AIRFARE X REQUIRED CERTIFICATION $60 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 190.00 TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO EPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST M YOR I07//4- 0/40/Pf DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 /6e( /0/2-/// TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED , j�o d/ X' 06 �344s FY n, - l `' BUDGETED 06 EXPENDED YTD THIS REQUEST /4164 `2 LEFT AFTER THIS REQUEST 15-VD'� DATE W /0-5-26141 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Buck Clark, Mayor DATE: October 3, 2014 NAME OF CLASS / MEETING: Cedar Valley Coalition Trip DESTINATION Washington, D.C. DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April28, 2014 RETURN DATE: April 30, 2014 DATE(S) OF MEETING: April 29, 2014 PURPOSE OF TRAVEL: Cedar Valley Coalition meetings in Washington, D.C. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE x AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo ESTIMATE OF COST: $ 750.00 LODGING 210.00 MEALS REGISTRATION 450.00 MILEAGE/FUEL 50.00 TOTAL FOR ALL: $ 1460.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-01-8100-1345 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1460.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD R ared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE to/*4 CITY OF WATERLOO Committee Communication Committee Meeting: October 6, 2014 Prepared: September 29, 2014 Dept. Head Signature: —4.- # of Attachments: -0- SUBJECT: Re -appoint Leslie Reese and Brent Waskow to 2"d terms on the Heating, Ventilation and Air Conditioning Mechanical Board for Licensing and Appeals. Submitted by: Mayor Buck Clark Recommended City Council Action: Approval Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: Ms. Reese's 2"d full term expires 8/15/17; Mr. Waskow's 2"d full term expires 8/15/17. CITY OF WATERLOO Council Communication City Council Meeting: 10/6/2014 Prepared: 10/2/2014 Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: 0 SUBJECT: Appoint Lieutenant Frank Krogh to the rank of Police Captain Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Approve to promote Lieutenant Frank Krogh to the rank of Police Captain. Summary Statement: Captain Tim Pillack retired on June 30th, 2014 creating an opening at the rank of Police Captain. Expenditure Required: None Source of Funds: General Fund FY15 Policy Issue: None Alternative: None Background Information: This promotion is required to maintain the proper span of supervision, direction and leadership for the three divisions of the department. CITY OF WATERLOO, IOWA CITY ATTORNEY'S OFFICE 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4327 Fax (319) 291-4286 October 1, 2014 Mayor Buck Clark and City Council City Hall Waterloo, IA 50703 Dear Mayor Clark and Council Members: I have examined the bonds filed with the City Clerk/Auditor's Office up to the close of business on October 1, 2014. Of the 5 bonds submitted,' were approved andp were rejected, as shown on the attached list. Very truly yours, Da R. Zellhoefer Assistant City Attorney DRZ:sda CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer BONDS FOR COUNCIL APPROVAL OCTOBER 6, 2014 RIGHT OF WAY CONSTRUCTION BOND (EXPIRES 4/30/2015) AMOUNT $5,000.00 --7900418841 ALL STAR PLUMBING AND HEATING IA 596877 BUCHANAN MASONRY INC dba C & C MASONRY — IA 599682 GRONOWSKI CONSTRUCTION, LLC 7900403697 MIKE MCINROY --71589605 MUHAREM MASIC HUDSON, IA INDEPENDENCE, IA CEDAR FALLS, IA READLYN, IA WATERLOO, IA CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: September 15, 2014 Prepared: September 10, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Request by the City of Waterloo to vacate a dead end portion of West 17th Street north of Black Hawk Street and West of 18th Street. Submitted by: Noel Anderson, Director Recommended City Council Action: Approval of the request by the City of Waterloo to vacate a dead end portion of West 17th north of Black Hawk Street and West of 18th Street. Summary Statement The request to vacate the remaining southerly portion of the platted 17th street will make additional property available for future commercial development. The city is actively working to purchase 1827 Black Hawk Street to demolish to make more room available for redevelopment. The city also owns 1823 Black Hawk Street that will be demolished and made available for redevelopment. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Un -needed excess right-of-way Alternative: N/A Legal Description: See attached cc: Noel Anderson, Community Planning & Development Director CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Exhibit "A" Legal Description- West 17th Street Vacate That part of West 17th Street located lying Northeasterly of a line drawn between the Southerly most corner of Lot 10, Block 16, Hayes Addition and the Westerly most corner of Lot 6, Block 15, Hayes Addition, and lying Southwesterly of a line drawn between the Southerly corner of Lot 1, Block 16, Hayes Addition and the Westerly most corner of Lot 5, Block 15, Hayes Addition, City of Waterloo, Black Hawk County, Iowa. Subject to the retention of a utility easement over, under and upon all. REQUEST: APPLICANT(S): GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS REQUIRED/ NEEDED: DRAINAGE: DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: November 5, 2013 Request by the City of Waterloo to vacate a dead end portion of West 17th south of Black Hawk Street and West of Vinton Street. City of Waterloo, 715 Mulberry Street, Waterloo, Iowa 50703 Request to vacate the 10,000 SF portion of dead end 17th Street between 1827 and 1907 Black Hawk Streets. The request to vacate the unused dead end portion of 17th Street would not appear to have a negative impact on the surrounding neighborhood. The request to vacate the dead end portion 17th Street would not appear to have a negative impact on vehicular or pedestrian traffic. The area was platted as a public street, hut has never been utilized. There are no recreational trails in the area of the request. The site has been zoned "M-1" One and Two Family Residence District since adoption of Zoning Ordinance No. 2479 in 1969. The request would not require any buffering by ordinance standards. The proposed vacate of the Street would not have an adverse impact on drainage in the area. The area to be vacated is a portion of street that was platted that was never used and is mostly grass. This area is not located within a special flood hazard area according to the Federal Emergency Management Agency (FEMA) Flood Insurance Rate Map. Lowell Elementary is located to the north approximately 1.5 miles. There is a 36" storm sewer located within the area to be vacated. Therefore an easement will have to be retained over the entire area. There is also overhead electric in the area to be vacated. The Future Land Use Map designates the area as Industrial, and this request would be in compliance with such designation. The site is located within the Primary Growth Vacate -Alley adjacent to Baltimore Field west of Baltimore Street Page 1 of 2 STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: November 5, 2013 Area as designated on the Growth Area Map within the Comprehensive Plan. The request to vacate the remaining southerly portion of the platted 17th street will make additional property available for future commercial development. The city is actively working to purchase 1827 Black Hawk Street to demolish to make more room available for redevelopment. The city also owns 1823 Black Hawk Street that will be demolished and made available for redevelopment. There would be no platting required in relation to the request. Therefore, staff recommends the request to vacate 4,368 SF of the unused platted alley be approved for the following reasons: 1. The request to vacate would not appear to have a negative impact on the surrounding area 2. The request to vacate would not appear to have a negative impact on vehicular or pedestrian traffic in the area. 3. The request to vacate is in accordance with the Comprehensive Plan and Future Land Use Map for this area 4. The request would appear to meet the requirements of the Zoning Ordinance. 5. The request would appear to create an additional 16' buffer from future development to the west. Subject to: 1. There is a utility easement placed over the entire area to be vacated. Vacate -Alley adjacent to Baltimore Field west of Baltimore Street Page 2 of 2 City of Waterloo Planning, Programming and Zoning Commission November 5, 2013 W 17th Street and Black Hawk Street Request City of Waterloo N .y E (' -i- a.Vacate �� 100 50 0 100 ej.IOO \o • i Feet Vacate of a Portion of W 17th Street, North of Black Hawk Street Looking at right-of-way area to be vacated. Looking south at an existing mini -storage facility. Looking north at an existing residence. Looking west along the existing roadway of W 17th Street south of Black Hawk Street that will not be vacated. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5241 AN ORDINANCE VACATING A DEAD END PORTION OF WEST 17TH STREET NORTH OF BLACK HAWK STREET AND WEST OF 18TH STREET IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, as follows: That part of West 17th Street located lying Northeasterly of a line drawn between the Southerly most corner of Lot 10, Block 16, Hayes Addition and the Westerly most corner of Lot 6, Block 15, Hayes Addition, and lying Southwesterly of a line drawn between the Southerly corner of Lot 1, Block 16, Hayes Addition and the Westerly most corner of Lot 5, Block 15, Hayes Addition, City of Waterloo, Black Hawk County, Iowa. Subject to the retention of a utility easement over, under and upon all; shall be, and the same is hereby vacated, subject to the following condition: 1. That there is a utility easement placed over the area to be vacated. INTRODUCED: PASSED 1St CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: October 6, 2014 October 6, 2014 October 6, 2014 October 6, 2014 PASSED AND ADOPTED this 6th day of October, 2014. ATTEST: entire rnest G. Clark, Mayor Suzy Scha City Cler es, CMC CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5241, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 6th day of October, 2014. 2014. SEAL Witness my hand and seal of office this 6th day of October, Suzy Sch , CMC City Clerk STATE OF IOWA, } Black Hawk County, SS ORDINANCE NO. 5241 AN ORDINANCE VACATING A DEAD END PORTION OF WEST 17TH STREET NORTH OF BLACK HAWK STREET AND WEST OF 18TH STREET IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATER- LOO, IOWA, as follows: That part of West 17th Street located lying Northeasterly of a line drawn between the Southerly most corner of Lot 10, Block 16, Hayes Addition and the Westerly most corner of Lot 6, Block 15, Hayes Addition, and lying Southwesterly of a line drawn between the Southerly corner of Lot 1, Block 16, Hayes Addition and the Westerly most corner of Lot 5, Block 15, Hayes Addition, City of Waterloo, Black Hawk County, Iowa. Subject to the retention of a utility easement over, under and upon all; shall be, and the same is hereby vacated, subject to the following condition: 1.That there is a utility easement placed over the entire area to be vacated. INTRODUCED: October 6, 2014 PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION:October 6, 2014 PASSED 3rd CONSIDERATION:r 6, 2014 ctoberPASSED AND ADOPTEDthis 6th 6dayl4 of October, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Schares, CMC City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Ordinance No. 5241 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 25th day of November, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $18.76 Subscribed and sworn to before me this Day of f v-iy, r A.D., 20 14 Received of Notary Public the sum of Dollars. In full for publication of the above notice. IR . JODI E MIECKU'I yT COMMISSION NO.7624i;, • MY cCUMi s CITY OF WATERLOO Council Communication City Council Meeting: October 6, 2014 Prepared: September 25, 2014 Dept. --- Dept. Head Signature'- # of Attachments: SUBJECT: Recommendation - Award of Bid for Two (2) Pickup Trucks for the Sanitation Department to Witham Auto Center, Waterloo, IA Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Recommendation — Award of Bid to Witham Auto Center Expenditure Required: $25,491 ea / $50,982 total Source of Funds: 525-15-5400-2117 Policy Issue: N/A Alternative: N/A Background Information: It is my recommendation that the bid received from Witham Auto Center in the amount of $25,491 each be accepted. Bids received were: VENDOR LOCATION Price per Vehicle Total Bid Price Witham Auto Center Waterloo, IA $25,491 $50,982 Bill Colwell Ford Hudson, IA $25,555 $51,110 Charles Gabus Ford Des Moines, IA $26,559 $53,118 CITY OF WATERLOO Council Communication City Council Meeting: September 8, 2014 Prepared: September 4, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Request the City Council adopt resolutions to preliminarily approve the request for the bid document and specifications for two (2) Pickup Trucks for the Sanitation Department and to instruct the City Clerk to publish notice of hearing on bid document, specifications etc, as October 6, 2014 with bid opening on September 25, 2014 Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approve Summary Statement: N/A Expenditure Required: Est $77,000 Source of Funds: 525-15-5400-2117 Policy Issue: NA Alternative: NA Background Information: Request Council adopt resolutions to set date of hearing for the purpose of purchasing two (2 Full Size pickup trucks for the Sanitation Department. These are replacement vehicles, not additions to inventory and were projected and budgeted for this FY. Purchase of Two (2) Pickup Trucks for the Sanitation Department September 25, 2014 Bid Tab Estimate: $38,000 each / $76,000 total Bid Security Not Required Bidder Bill Colwell Ford Hudson, IA 50643 Charles Gabus Ford 4545 Merle Hay Rd. Des Moines, IA 50310 Bid Security Bid Amount X5,555 �. pm, " (1 2e 539 * /IR72.1X 25, `tR l Ea. 28-s/ Purchase of Two (2) Pickup Trucks for the Sanitation Department September 25, 2014 Bid Tab Estimate: $38,000 each / $76,000 total Bid Security Not Required Bidder Price per Vehicle I Total Bid Price Bill Colwell Ford Hudson, IA 50643 Charles Gabus Ford Des Moines, IA 50310 $25,555.00 I $51,110.00 $26,559.00 I $53,118.00 Witham Ford Waterloo, IA $25,491.00 I $50,982.00 STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING AND • NOTICE TO BIDDERS for the taking of bids for the PURCHASE OF TWO (2) PICKUP TRUCKS FOR THE SANITATION DEPARTMENT Sealed bids must be received by the City Clerk of the City of Waterloo at her office at City Hall, 715 Mulberry Street, War tan aterloo, September 025,3 n2010 14teat 1:00 p.m., at which time bids will be opened in the First Floor Conference Room at City Hall, for the purchase of Two (2) Pickup Trucks for the Sanitation Department. Notice is hereby given that the Council of the City of Waterloo will conduct a public hearing on the proposed specifications, bid document, etc. for the purchase of Two (2) Pickup Trucks for the Sanitation Dy partnent the at 5H:30 p.m. on October 6, Getty Cuncil Chambers in the City Hall in he City of onWafileoin, the office e ofthsC City iCle k for public examination. A bid document may be obtained from the Public Works Director, 625 Glenwood Street, Waterloo, Iowa, 50703. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City set or said hearing: Iowa, before the date By order of the Council of the City of Waterloo this 8th day of September, 2014. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing and Notice to Bidders: Purchase of 2 pickup trucks for the Sanitation Department Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 17th day of September, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $18.29 (Lod/nu-1,-7Y Signed Subscribed and sworn to before me this Day of 0C -10Q -QA A.D., 20 LI _11)C- fllC/6&Jki aLy Notary Public Received of the sum of Dollars. In full for publication of the above notice. JODI E MCKINS1'RY Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-866 RESOLUTION CONFIRMING APPROVAL OF SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE PURCHASE OF TWO (2) PICKUP TRUCKS FOR THE SANITATION DEPARTMENT. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Public Works Director of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of Two (2) Pickup Trucks for the Sanitation Department, in the City of Waterloo, Iowa, and WHEREAS, said Public Works Director did file said preliminary specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of Two (2) Pickup Trucks for the Sanitation Department, which were preliminarily approved by Resolution No. 2014-795 on September 8, 2014, and WHEREAS, a public hearing, upon notice, was held on October 6, 2014. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of Two (2) Pickup Trucks for the Sanitation Department, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 6th day of October, 2014. rnest ATTEST: y Scha =s, CMC City Clerk . Clar , Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-867 RESOLUTION AUTHORIZING TO PROCEED IN CONJUNCTION WITH THE PURCHASE OF TWO (2) PICKUP TRUCKS FOR THE SANITATION DEPARTMENT. WHEREAS, by Resolution No. 2014-866, specifications, bid document, form of contract, etc., in conjunction with the Purchase of Two (2) Pickup Trucks for the Sanitation Department, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on October 6, 2014 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said purchase proceed in accordance with said specifications. PASSED AND ADOPTED this 6th day of October, 2014. ATTEST: Suzy Schaff City Clerk s, CMC 114J nest G. Cl rk Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-868 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF BID TO WITHAM AUTO CENTER OF WATERLOO, IOWA, IN CONJUNCTION WITH THE PURCHASE OF TWO (2) PICKUP TRUCKS FOR THE SANITATION DEPARTMENT, IN THE AMOUNT OF $50,982.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Witham Auto Center of Waterloo, Iowa, in the amount of $50,982.00, in conjunction with the Purchase of Two (2) Pickup Trucks for the Sanitation Department described in the specifications heretofore adopted by this Council for said purchase with Resolution No. 2014-866, after public hearing on October 6, 2014 on published notice required by law, be and is hereby accepted. PASSED AND ADOPTED this 6th day of October, 2014. ATTEST: Suzy Sch es, CMC ���� City Cler rnest G. Clark, Mayor Council Communication City Council Meeting: 10/6/14 Prepared: 9/24/14 Dept. Head Signature: # of Attachments: 2 SUBJECT: Submitted by: IDNR Permit Fee Larry N. Smith, WMS Superintendent Recommended City Council Action: Resolution approving Construction Permit Application with the Iowa Department of Natural Resources for the Phase 2 CIP Pipelining for Service Areas 15 & 16 Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-869 RESOLUTION APPROVING WASTEWATER DISPOSAL SYSTEM CONSTRUCTION PERMIT APPLICATION WITH IOWA DEPARTMENT OF NATURAL RESOURCES AND DIRECTING EXECUTION OF SAID APPLICATION BY WASTE MANAGEMENT SERVICES SUPERINTENDENT. BE IT RESOLVED BY THE COUNCIL that the Wastewater Disposal Application dated October 6, 2014, CIP Pipe Lining Service Areas No. the Iowa Department of Natural Waterloo, Iowa, be and the same is Management Services Superintendent in behalf of the City of Waterloo, OF THE CITY OF WATERLOO, IOWA, System Construction Permit in conjunction with Phase 2 - 15 and No. 16, by and between Resources and the City of hereby approved, and the Waste authorized to execute the same Iowa. PASSED AND ADOPTED this 6th day of October, 2014. ATTEST: Suzy Scha es, CMC City Cler rnest G. Clar 6,4„, , Mayor CITY OF WATERLOO Council Communication City Council Meeting: October 6, 2014 Prepared: September 29, 2014 Dept. Head Signature: PH # of Attachments: SUBJECT: 2014 BYRNES TENNIS COMPLEX RESURFACING PROJECT Submitted by: Travis Nichols, Facilities/Project Manager Recommended City Council Action: Request Council award and adopt resolution transmitting Contracts, Bonds and Certificates of Insurance for Pro Track and Tennis Inc. of Bennington, Nebraska for 2014 Byrnes Tennis Complex Resurfacing Project, Byrnes Tennis Complex, 1101 Campbell Avenue, Waterloo, and approve and authorize the Mayor to sign Contract between City of Waterloo and Pro Track and Tennis Inc. Summary Statement: This project provides for resurfacing of the Byrnes Tennis Complex courts 1-16. A copy of the proposal document and specifications are in the City Clerk's Office for your review. Expenditure Required: $51,620.00 Source of Funds: Funding is available from Tennis G.O. Bond funds Policy Issue: Alternative: Background Information: Tennis courts are recommended to be resurfaced every 5-6 years. Courts 1-6 were resurfaced in 2006. Courts 7-10 in 2007 and courts 11-16 in 2005. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-870 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT TO PRO TRACK AND TENNIS INC. OF BENNINGTON, NEBRASKA, IN THE AMOUNT OF $51,620.00, AND APPROVING CONTRACT, BONDS AND CERTIFICATE OF INSURANCE IN CONJUNCTION WITH THE 2014 BYRNES TENNIS COMPLEX RESURFACING PROJECT. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract, Bonds and Certificate of Insurance with Pro Track and Tennis Inc. of Bennington, Nebraska, in the amount of $51,620.00, in conjunction with the 2014 Byrnes Tennis Complex Resurfacing Project, described in the plans and specifications heretofore adopted by this Council for said project in Resolution No. 2014-837, after public hearing on September 22, 2014 on published notice required by law, be and is hereby accepted, the same being the lowest bid received for said work. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for the construction of said improvements, said contract not to be binding on the City until approved by this Council. PASSED AND ADOPTED this 6th day of October, 2014. ATTEST: ti Suzy Scha\es, CMC City Cler ae,,e1 rnest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: October 6, 2014 Prepared: September 29, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Recommendation - Award of Bid for one (1) Automated Side Loader Garbage Truck to Cedar Rapids Truck Center, Cedar Rapids, IA in the amount of $226,550 Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Recommendation — Award of Bid to Cedar Rapids Truck Center Expenditure Required: $226,550 Source of Funds: 525-15-5400-2117 Policy Issue: N/A Alternative: N/A Background Information: Bids received on this truck chassis were: Cedar Rapids Truck Center, Cedar Rapids, IA $124,598 Twin Bridges Truck City, Davenport, IA $124,775 Bids received on the automated full eject packer unit to be installed on the truck chassis were: Kann Manufacturing Co, Guttenberg, IA $100,069 Wayne Engineering Corporation, Cedar Falls, IA $101,952 Elliott Equipment Co (Labrie), Davenport, IA $115,307 Elliott Equipment Co, (New Way), Davenport, IA $98,309 ** ** Did not meet specifications - Tip to Dump ** Total unit price bids received were: Cedar Rapids Truck Center, Cedar Rapids, IA Peterbilt/Wayne $226,550 Cedar Rapids Truck Center, Cedar Rapids, IA Peterbilt/Labrie $239,905 Cedar Rapids Truck Center, Cedar Rapids, IA Peterbilt/New Way $222,907 ** Twin Bridges Truck City, Davenport, IA Mack/Kann $224,844 ** Did not meet specifications: Tip to Dump ** Based on bids and other considerations, I recommend the Peterbilt 320 chassis from Cedar Rapids Truck Center with an Automated Side Loader from Wayne Engineering for a total price of $226,550. Although not the lowest bid on the packer unit, my recommendation is based on the following factors: 1) All of our existing trucks utilize the identical system from Wayne Engineering. 2) Repair parts availability and reduced freight charges due to locale. 3) Engineering tech support. 4) Maintenance Technician system familiarization. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-871 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF BID TO CEDAR RAPIDS TRUCK CENTER OF CEDAR RAPIDS, IOWA, IN CONJUNCTION WITH THE PURCHASE OF ONE (1) AUTOMATED SIDE -LOAD GARBAGE TRUCK, IN THE AMOUNT OF $226,550.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Cedar Rapids Truck Center of Cedar Rapids, Iowa, in the amount of $226,550.00, in conjunction with the Purchase of One (1) Automated Side -Load Garbage Truck described in the specifications heretofore adopted by this Council for said purchase with Resolution No. 2014-802, after public hearing on September 15, 2014 on published notice required by law, be and is hereby accepted. PASSED AND ADOPTED this 6th day of October, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Scha es, CMC City Cler Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 PAT MORRISSEY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: October 6, 2014 Prepared: September 29, 2014 Dept. Head Signature: # of Attachments: l SUBJECT: Request by the City of Waterloo to name two new private streets as Cohen Lane and Keith Lane, generally located between Summerland Drive and Dysart Road, within Tract B of Summerland Farms and Parcel No. 8813-13-428- 039. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval. Summary Statement: Transmitted herewith is a request by the City of Waterloo to name two new private streets as Cohen Lane and Keith Lane. The City of Waterloo is proposing to name two new private streets as Cohen Lane and Keith Lane. These streets will serve a new residential development consisting of 5 new twin homes. The Engineering Department has reviewed the naming of the streets, and recommends approval of the naming of the new private streets as Cohen Lane and Keith Lane. Expenditure Required: None Source of Funds: None required Policy Issue: Land Use and Economic Development Alternative: N/A Background Information: The Engineering Department has reviewed the naming of the street, and recommends approval of the naming of the new private streets Cohen Lane and Keith Lane. Legal Description: N/A AS:sg cc: Noel Anderson, Community Planning & Development Director. --file-- CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer City of Waterloo Planning, Programming and Zoning Commission September 9, 2014 Property Proposing Street Names "Cohen Lane" and Keith Lane" Development Property Proposing Street Name "Cohen Lane"and Keith Lane" N^"'� ��,, s , ,z, 200 100 0 200 dr�'t100 \O i IFeet CITY OF WATERLOO, IOWA WATERLOO ENGINEERING DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4312 Fax (319) 291-4262 City Engineer • email: city.engineerCwaterloo-ia.org August 13, 2014 Aric Schroeder City Planner City of Waterloo 715 Mulberry Street Waterloo, lA 50703 RE: NAMING PRIVATE STREET COHEN LANE Dear Aric: The Engineering Department has reviewed the naming of a certain private street, which will serve two twin homes in the Summerland Condos South development. The location of this private street is generally described as being located southwesterly off of newly named Keith Lane, which is located between Summerland Drive and Dysart Road. The location of Cohen Lane is more particularly described as being located in Parcel Number 8813-13- 428-039. The Engineering Department recommends that this private street, Cohen Lane, be approved. Sincerely, Eric Thorson, PE City Engineer Cc: Steve Walker, Draftsman CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA WATERLOO ENGINEERING DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 (319) 291-4312 Fax (319) 291-4262 City Engineer • email: city.engineer@waterloo-ia.org August 13, 2014 Aric Schroeder City Planner City of Waterloo 715 Mulberry Street Waterloo, IA 50703 RE: NAMING PRIVATE STREET KEITH LANE Dear Aric: The Engineering Department has reviewed the naming of a certain private street, which will serve three twin homes in the Summerland Condos South development. The location of this private street is generally described as being located from Summerland Drive, southeasterly to Dysart Road. The location is more particularly described as being located in Tract B, Summerland Farms and is also located in Parcel Number 8813-13-428-039. The Engineering Department recommends that this private street, Keith Lane, be approved. Sincerely, Eric Thorson, PE City Engineer Cc: Steve Walker, Draftsman CITY WEBSITE: www.cityofwateriooiowa.corn. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CAROL FAILOR From: STEVE WALKER Monday, October 13, 2014 2:01 PM Sent: ARIC SCHROEDER; CAROL FAILOR To: Correct Location Descriptions For Keith Lane & Cohen Lane: Res. 2014-872 10-6-1 Subjec4 Council Letter Res. 2014-872.pdf Attachments: Aric & Carol, Please see the attached Council Letter for Res. 2014-872. I have noted the correct location descriptions to use when drafting the Resolution. Thanks, Steve Steve Walker Draftsman City Of Waterloo Engineering Dept. 715 Mulberry Street Waterloo, IA 50703 Phone: 319-291-4312 Fax: 319-291-4262 Email: steve walker(a�watertoo ia.org CITY OF WATERLOO, IOWA 'NATE 1-00 ENGINEERING DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 (319) 291-4312 Fax (319) 291-4262 City Engineer • email. city.ongtneer@waterloo-ia.org August 13, 2014 Aric Schroeder City Planner City of Waterloo 715 Mulberry Street Waterloo, IA 50703 RE: NAMING PRIVATE STREET KEITH LANE Dear Aric: The Engineering Department has reviewed the naming of a certain private street, which will serve three twirl homes in the Surnmerland Condos outh development. Loc,444e, r, es cr 0,7 411 The location of this private street is generally described as being located from Summerland Drive, southeasterly to Dysart Road. The location is more particularly described as being located in Tract B, Summerland Farms and is also located in Parcel Number 8813-13-428-039. The Engineering Department recommends that this private street, Keith Lane, be approved. Eric Thorson, PE City Engineer Cc: Steve Walker, Draftsman CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmatlye Action Employer TY OF INATEROO1' A 9 W TERLOO ENGINEERING DEPART",!ENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4312 Fax (319) 291-4262 City Engineer • email: eity,enginter@watorloo-ia.org August 13, 2014 Pkric Schroeder City Planner City of Waterloo 715 Mulberry Street Waterloo, IA 50703 RE: NAMING PRIVATE STREET COHEN LANE Dear Aric: The Engineering Department has reviewed the naming of a certain private street, which will serve two twin homes in the Summerland Condos South development. ClOrke" Let LOCIKHOri Debt.Pt p+Ip trv-% The location of this private street is generally described as being located southwesterly off of newly named Keith Lane, which is located between Summerland Drive and Dysart Road. The location of Cohen Lane is more particularly described as being located in Parcel Number 8813-13- 428-039. The Engineering Department recommends that this private street, Cohen Lane, be approved. Sincerely, Eric Thorson, PE City Engineer Cc: Steve Walker, Draftsman CITY WEBSITE: www.cityofwaterlooiom-a.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 PAT MORRISSEY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LEND At -Large STEVE SCHMITT At -Large CITY OF WATERLO tce..5, 2.014 72 IC- 101,A1A COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: October 6, 2014 Prepared: September 29, 2014 Dept Head Signature: # of Attachments: e i4k L4 I've_ 0,0.4 dyer\ 4.)r CA retc,4- Laext -Arel SUBJECT: Request by the City of Waterloo to name two new private streets as Cohen Lane and Keith Lane, generally located between Sumtherland Drive and Dysart Road, within Tract B of Summerland Farms and Parcel No. 8813-13-428- 039. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval. cL31—‘4, i r ic tA) /i -(t11.5 Summary Statement: Transmitted herewith is a request by the City of Waterloo to name two new private streets as Cohen Lane and Keith Lane. The City of Waterloo is proposing to name two new private streets as Cohen Lane and Keith Lane. These streets will serve a new residential development consisting of 5 new twin homes. The Engineering Department has reviewed the naming of the streets, and recommends approval of the naming of the new private streets as Cohen Lane and Keith Lane. Expenditure Required: None Source of Funds: None required Policy Issue: Land Use and Economic Development Alternative: N/A Background Information: The Engineering Department has reviewed the naming of the street, and recommends approval of the naming of the new private streets Cohen Lane and Keith Lane. Legal Description: N/A AS.sg cc: Noel Anderson, Community Planning & Development Director. --file-- CITY WEBSI wwvv.ci.waterIoaia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer ,IVATiftt.601 P1 5 zw- tid / w tw- ,Q '.E GL a - Uc/a.ci$2t� czr oEre Z TiW z'U tW? ,JE .<,-2 ' e g _ t At-- L U= 14 15 N 16 .ak, 3, tid _a° _'-- 17 "SUMMERL 19 40 4st f �� & epi j - ,' C- Z ct, --- _--_ — 1 -- ----I--1Lu(4-T. OS oma' �,� ��CC 14 4. / / �/ t ii / `^. SSd Sid —Md --Md --Md —M4 -- 3 7 s ur o O u -J c o Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-872 RESOLUTION APPROVING NAMING A NEW PRIVATE STREET AS KEITH LANE GENERALLY DESCRIBED AS BEING LOCATED FROM SUMMERLAND DRIVE, SOUTHEASTERLY TO DYSART ROAD, MORE PARTICULARLY DESCRIBED AS BEING LOCATED IN TRACT B, SUMMERLAND FARMS AND IS ALSO LOCATED IN PARCEL NUMBER 8813-13-428-039; AND NAMING A NEW PRIVATE STREET AS COHEN LANE GENERALLY DESCRIBED AS BEING LOCATED SOUTHWESTERLY OFF OF NEWLY NAMED KEITH LANE, LOCATED BETWEEN SUMMERLAND DRIVE AND DYSART ROAD, MORE PARTICULARLY DESCRIBED AS BEING LOCATED IN PARCEL NUMBER 8813-13-428-039, IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that a new private street generally described as being located from Summerland Drive, southeasterly to Dysart Road, more particularly described as being located in Tract B, Summerland Farms and is also located in Parcel Number 8813-13-428-039, be and the same hereby named Keith Lane; and naming a new private street generally described as being located southwesterly off of newly named Keith Lane, located between Summerland Drive and Dysart Road, more particularly described as being located in Parcel Number 8813-13-428-039, be and the same hereby named Cohen Lane. PASSED AND ADOPTED this 6th day of October, 2014. a„, Ernest G. Clark, Mayor ATTEST: Suzy Sch res, CMC City Cle k Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 PAT MORRISSEY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large WATERLOO IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: October Prepared: September 23, 201 Dept. Head Signature: # of Attachments: SUBJECT: Request to set the date of public hearing as October 20, 2014 for the adoption of the Fiscal Year 2015-2019 Capital Improvements Program for the City of Waterloo. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Set a date of hearing for adoption of the plan. Summary Statement: Transmitted herewith is the Capital Improvements Program for Fiscal Year 2015-2019. Please see the attached document. The Capital Improvements Plan details the City of Waterloo's priority capital expenditures for a five-year period. It is updated annually to re-establish top priority projects as needs may change in the community, but while staying cognizant of the larger, multi-year planning methods for larger projects, overall infrastructure needs, and based on the growth of the community. The overall priority for the 2015-2019 centered around many city projects and needs, with an emphasis on water -related activities: flood protection, sewer improvements, drainage way improvements, etc. At their regular monthly meeting on September 9, 2014 the Planning, Programming and Zoning Commission received and placed on file the Capital Improvements Program for 2015-2019. Expenditure Required: None Source of Funds: None required Policy Issue: Long term and short term planning for improvements Alternative: N/A CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Background Information: The City of Waterloo annually updates and adopts a Capital Improvements Plan for the updating of the 5 -year plan. Legal Description: N/A NA:sg cc: Noel Anderson, Community Planning & Development Director. --file-- Approved G.O. Bonds FY 2015-2019 2015-2010 CIP F ha! Approved 5-15-44.xls Summary AM F.,orie 1 SUMMARY FY14 CIP 10115 Requested FY15 Approved FY15 TIF Taxable Bonds-t'Y kl, FY14 CIP 16 Re nested FY16 A roved,,k.>, FY16 !„ FY14 CIP FY17 Re tested FY17 Approved FY17 ',,Ql, Department Capital Fquipment and Vehicles 838,000 1,357,000 522,000 0 4, 705,000 1,379,000 707,000 810,000 1,079,000 496,000 Public Works 840,000 870,000 0 1,140,000 2,360,000 115,000 960,000 1,135,000 100,000 0 0 0 0 305,000 0 860,0001 0 0 t,\,1 N 675,000 680,000 0 1,035,000 70,000 225,000 15990000 0 1,375,000 125,000 265,000 1,340.000 0k, 1 417.500k 125,000s. Ss, ,._. 150,000 615,000 0 1, 60,000 70,000 5,000 930.000 0 230,000 640,000 0 Nk• City Facil it • Management Clerks Department 1 385 000 125,000 1,357,500 125,000 '.,.. Community P1annit at d Develo ment 1,130,000 70,000 1,676,500 227,000 1,589,000 55,000 1,255,000 0 _ Cultural and Arts Center E 1 amerm • 1,635,000 2,975,000 1,270,000 0 0 1 1,900,000 3,275,000 1,775,000 s\ 2,490,000 3.975,000 2,335,000 Finance 125,000 150,000 133,000 0 0 1 a 125,000 555,000 125,000 355,000 125.000 325,000 N. k 125,000 125,000 125,000 910,000 910,000 880,000 Fire Rescue 535,000 365,000 575,000 0 0 [ntormtron Services 140,000 194,500 169,500 0 0 N 95,000 95,000 95,000 .,. 95,000 115,000 100,000 Leisure Servius 940,000 1,735,000 905,000 0 95,000 s.` 984,000 1,423,000 920,000 t, 890,000 1,324,000 931,000 P lice 353,000 454,500 251,500 0 0.6 255,000 355,000 292.s00 sk, 268000 284,500 290000 Sin arid Traffic 208,000 880,125 335,000 0 0 sN 742,000 876,500 599,000 457,000 557,000 492,000 'o al G.O. DebtRe uested 7,684,000 13,629,625 8000 000 1,255,000 1260,000 1/4% 7,821,000 25,598,500 7,986,000 N. 8,040,000 10,814,500 8,003,500 g .., '‘ \., 6,000,000 14,040,000 4, 00,000 15,114,500 4,000,000 12,00 ,500. Waste Miinij,,ement Sewer Bonds 6,000,000 4,000,000 4 000 000 4,000,000 SI 6,000,000 0 0 GRAND TOTAL 13,684,000 17,629,625 12,000,000 1,2 5,000 5,260,000 &. 13,821,000 25,598,500 7,986,000 2015-2010 CIP F ha! Approved 5-15-44.xls Summary AM F.,orie 1 Approved G.O. Bonds FY 2015-2019 , SUMMARY , `^ � FY14 CD, FY18FY19 Requested 1,561,000 5,000 Approved , 'o,px,m*v/ nr1vo,��/c4mpmxm�mvmmm —'pohU 40,000 Works70,000 �vm 675,000 �r�w 1,165,000 5,000 Cily Facility Management755,000 0 865,00 0 0 0 0 1,30,00 0 775,00 0 Clerks De mrtment Community Planning and Development 1.410`000 1,360,000' ' 0 1,130,000 1,330,000 Cultural and Arts Center 70,000 125.000 0 125,000 125,000 Engineering 3,100,000 4,300,000 0 4,950,000 3,235,000Finance 125.000 /25,000 125,000 125,000 125'000 125`088 Fire Rescue 115,000 435,000 425,000 0 20' x`Vou Information Services 95,000 95,00095,000 0 95,000 95,000 d �,wrSumicoo 865.000 1.285.200 913.000 0 /,249.200 913,000 Police 343.000 309.500 279.500 0 3z3.1o0279,500 Sign and r,xmc 240,000 257.000 220.000 0 343,000 262,000' Total Go.oebt Requested 7.863.000 10`326.700 7.992.e00 ��/ 125,000 11,276,300 /�7i84 soo Waste nagement ' Sewer Bonds 6.000.000 2'300,000 2,300,000 0 2.300.00 2.300'000 , ' 2015-2019 CIP Final Approved 5-15-14.xls Summary 9/3012014 10:C8 AM Puo:' 2 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-873 RESOLUTION APPROVING FISCAL YEAR 2015-2019 CAPITAL IMPROVEMENTS PROGRAM FOR THE CITY OF WATERLOO, IOWA. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the attached Fiscal Year 2015-2019 Capital Improvements Program for the City of Waterloo, Iowa, be and the same is hereby approved. PASSED AND ADOPTED this 6th day of October, 2014. Ernest G. Clark, Mayor ATTEST: uzy Sch. res, CMC City Cle k SUMMARY ���° � `� nY»/'czn Requested Approved Top m°«uxm=onzwcor pproved Requestedzxpua=�v/'` Approved �-"�'����r`r ^,��J�Y1 '` �n�zs^`��,n���'/���; 'Bon .�!�rzo^ ��ix�/ r��r� nr�7* FY17 Capital Ec[uipment and Vehicles 08,000 1,357,000 522,000 0 0 705,000 /,379,000 707,000 810,000 1,079,000 *96,000 Public Works 840,000 1.140,000 960,000 0 0 675,000 225,000 265000 150,000 5.000 230,00 City Facility Management 870.000 0 2.360.000 1/5.000 1./35.000 100.000 0 0 0 680,000 0 /5.*90.000 0 1,340,000 0 615'000 0 930,000 0 640,000 O Clerks Departmen Community Planning and Development 1,130,000 /.676.500 1.589.000 /,255.000 860,000 1 1.035.000 1.375.000 /.417.500 /.160.000 1'385.000 /.357.500 Cultural and Arts Center 70,000 227,000 55,000 0 70,000 125,000 1e5.000 70,000 /25,000 125,000 Engineering 1./35'000 2.975.000 1.270.000 0 0 1,900,000 3.275.000 1.775.000 2.490.000 3.975.000 2,335.000 Finance 125,000 150,000 133.000 0 0 125,000 125,000 /25.000 125,000 125.000 125,000 Fire Rescue 535.000 365.000 575.000 0 0 555.000 355,000 325.000 910.000 910,000 880,000 Information Services 140'000 e4.500 169.500 0 0 95.000 95.000 95.00095,000 115,000 100,000 Leisure mmvium 940,000 1.735.000 905,000 0 984.000 1.*23.000 920.000 890,000 1.324.000 933.000 Police 353,000 454.500 251.500 0 0 255,000 355.000 292,500 268,000 284'500 290.000 Sign and Traffic 208,000 880.125 335.000' 0 0 742.000 8/6.500 599.000 457.000 557.000 492.000 Total G.O. Debt Requested 7,684,000 /3,629.625 8,000,000 1,255,000 1,260,000 7.821'000 25,598.500 r7,986.000 8,040,000 10,814,500 8,003,500 Waste Sewer Bonds 6,000,000 4.000.000 4,000,000 4,000,0006,000,000 0 n\ 6,00 0,000 *,300,000 4,000,0008� 2015-2019 CIP Find: Approved 5-15-14.xls Summary 9!30/2014 10:93 AM Page 1 Approved G.O. Bonds FY 2015-2019 2015-2019 CIP Final Approved 5-15-14.xls Summary 9/30/2014 10'.08 AM Page 2 SUMMARY FY14 CIP Requested Approved FY14 CIP Requested Approved Department FY18 FY18 FY18\ FY19. FY19 FY19 Capital Equipment and Vehicles 675,000 1,165,000 630,000 \ 0 1,561,000 640,000 Public Works 70,000 5,000 95,000 0 5,000 40,000 City Facility Management 755,000 865,000 600,000, 0 1,350,000 775,000 Clerks Department 0 1,410,000 0 1,360,000 0\�� 1,360,000 0 0 0 1,130,000 0 1,330,000 Community Planning and Development Cultural and Arts Center 70,000 125,000 125,000 � 0 125,000 125,000 Engineering 3,100,000 4,300,000 3,125,000 0 4,950,000 3,235,000 Finance 125,000 125,000 125,000 125,000 125,000 125,000 Fire Rescue 115,000 435,000 425,000 0 20,000 30,000 Infonnation Services 95,000 95,000 95,000\ 0 95,000 95,000 Leisure Services 865,000 1,285,200 913,000 0 1,249,200 913,000 Police 343,000 309,500 279,500 0 323,100 279,500 Sign and Traffic 240,000 257,000 220,000\ 0 343,000 262,000 Total G.O.Debt Requested ; 7,863,000 10,326,700 7,992,500 \ 125,000 11,276,300 7,849,500 Waste Management - Sewer Bonds 6,000,000 2,300,000 2,300,000 0 2,300,000 2,300,000 GRAND TOTAL 13,863,000 12,626,700 10,292,500 125,000 -`13,576,300 10,149,500 2015-2019 CIP Final Approved 5-15-14.xls Summary 9/30/2014 10'.08 AM Page 2 TY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 City Council Communication City Council Meeting: October 6, 201 Prepared: September 30, 2014 Dept. Head Signature: # of Attachments: __ SUBJECT: Resolution approving amended Development Agreement, with two changes to previous Development Agreement with the Waterloo Community School District for the development of a new bus barn and maintenance facility located at 1601 and 1624 Black Hawk Street. Submitted by: Noel C. Anderson, Community Planning & Development Director Summary Statement: As you may recall, the City of Waterloo, MET, and the Waterloo Community Schools approved a multiple party Development Agreement to redevelop the former Street Department building into the new bsu barn for the Waterloo Schools. This agreement will work long term to save tax payers money through fuel savings, employee work hours, as well as redevelop an empty building. It will also work to better share and utuilize the fuel station in this area, and potential collaboration for bus maintenance and wash facilities between MET and the Waterloo Schools. Since the original approval by the City Council, two changes have been made on th attached document: 1. There was an option of how a portion of work for additional paving was to be done in Section 5 (last sentence). In the new version it has eliminated the second option, as the Waterloo Schools and MET have now agreed upon the method to get this completed. 2. In the first document, it was noted that the Waterloo Schools and City of Waterloo would split any revenue made from the sale of land of the former Orange School site in Section 3C. This revised document notes that the Schools would first be repaid for demolition work prior to any split of revenue. The original approval required a hearing due to the sale of land being involved in the Development Agreement. These two changes do not change anything to do with the sale of land portion, so only require a resolution to alter and approve this amended document. Staff believes these changes to be minor, as the first allowed an alternate, so there is, in effect, no change to document options, and the second is about an option to sell Orange School land for a profit. The City intends to sell the land through a Development Agreement which will work to garner more in future property taxes with a set timeline for development of the land, creation of CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer property taxable value, etc. Such an agreement would most likely sell the land for $1.00, in exchange for a developer committing to infrastructure provision, platting of land, road construction, etc. Expenditure Required: None Source of Funds: N/A Policy Issue: Property Management Legal Description: See attached Background Information: The City of Waterloo and the Waterloo Community School District through this agreement would agree to exchange the property in question and the current location of the bus barn, school and adjoining land owned by the Waterloo Community School District (see attached map) generally located on the corner of Kimball Avenue and West Orange Road. The Waterloo Community School District and the City of Waterloo have a history of many partnerships in the past and present including working together to provide residential infill of public spaces that were no longer necessary, for example Williston Field and Baltimore Field. They have worked together on many projects to provide land use patterns for future growth throughout the city and wish to continue this partnership. The proposed site is located adjacent to the City of Waterloo fuel station. Staff believes this location would be beneficial not only to the Waterloo Community School District but also to the City of Waterloo and the Metropolitan Transit Authority. The proposed location will bring similar entities together and improve the area by bringing in new development. The site would have the potential to bring in additional employment to the downtown area in turn assisting with support and development of businesses downtown. The Waterloo Community School's Bus Barn and maintenance facility and the Waterloo Metropolitan Transit Authority transfer station could potentially assist each other with bus parts, repairs, washes etc. The central location of the bus barn could be more economical and more favorable for tax payers through the school budget potentially saving on gas and travel time for buses. The Waterloo Community School District is also acquiring the property to the south of Black Hawk Street, known as 1624 Black Hawk Street, for additional parking and an office/maintenance building. At their May 6th meeting, the Planning and Zoning Commission recommended 5-0 with one member abstaining to Approve the requests of a Special Permit, vacate alley and to appeal city code to allow for 35 parking stalls along city owned right-of-way. The Board of Adjustment voted 3-0 to approve the special permit and variance with one member abstaining at their May 29th meeting on the Special Permit request and also on a variance to the ordinance that states an alley needs to be paved if direct access to a parking area is provided along said alley. The property is currently being used as a part of the City's public works department but will soon be relocating all equipment to the new public works facility at 625 Glennwood Street. The area in question is Zoned "M-1" Light Industrial District and has been since March of 1987 when it was rezoned from "C-2" Commercial District and "U-1" Unclassified District. The surrounding properties are also zoned "M-1" Light Industrial and is made up of industrial and residential uses. cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner File PROPERTY EXCHANGE AND DEVELOPMENT AGREEMENT This Property Exchange and Development Agreement (the "Agreement") is made and entered into as of , 2014, by and among Waterloo Community School District (the "District"), the City of Waterloo, Iowa, (the "City"), and Metropolitan Transit Authority ("MET"). RECITALS A. City, either directly or through its agency known as the Riverfront Improvement Commission, is the owner of certain real property located within the Rath Urban Renewal Plan Area, which District and MET have targeted as suitable for expansion of their respective operations. The property owned by City is legally described on Exhibit "A" attached hereto (the "City Property") and is further segregated into parcels named as set forth on Exhibit "A". B. District is the owner of certain real property located generally within the Northeast Quarter of Section 21, Township 88 North, Range 13 West, commonly known as the old Orange School and bus barns, and City has targeted said property for development purposes. The property owned by District is legally described on Exhibit "B" attached hereto (the "District Property"). C. MET is the owner of certain real property located generally in the area bounded by Black Hawk Street, W. 14th Street, the Cedar River levee, and W. 15th Street, a portion of which the District has targeted for bus parking. The property owned by MET is legally described on Exhibit "C" attached hereto (the "MET Property"). D. Each party desires to exchange its respective property with other parties hereto, and to create other easement interests, on the terms set forth in this Agreement. AGREEMENT NOW, THEREFORE, in consideration of the mutual promises exchanged herein between the parties and for other consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Conveyance of City Property and Creation of Easements. Subject to the conditions set forth in this Agreement, at the First Closing (defined below) City shall convey to District fee simple title to the Primary Parcel, and shall also grant to District an easement in the Easement Parcel and the Secondary Parcel, in consideration of the promises made by District herein, in consideration of District's payment to City at the First Closing of the sum of $1.00 and in consideration of benefits expected to accrue to the community's welfare by District's operations undertaken in the bus service and storage facility contemplated by this Agreement. The Primary Parcel, Secondary Parcel, and Easement Parcel are described as set forth on Exhibit "A". At the First Closing, City shall also grant to MET an easement in a portion of the Secondary Parcel. A. Conveyance. On the First Closing Date (defined below), City shall deliver to District a special warranty deed for the Primary Parcel free and clear of all liens, claims, and encumbrances except: (a) easements, conditions, and restrictions of record, and except for an easement to be reserved over vacated 14th Street for purposes of ingress and egress for the benefit of MET; (b) general utility and right-of-way easements serving the City Property; and (c) restrictions imposed by local zoning ordinances and other applicable law. City will deliver to District an abstract of title for the City Property, updated within thirty (30) days of the First Closing Date. The abstract shall show marketable title in City in conformity with this Agreement, Iowa law, and title standards of the Iowa State Bar Association. City shall make every reasonable effort to promptly perfect title. The abstract shall become the property of District at the First Closing. City shall pay the costs of any additional abstracting and title work due to any act or omission of City or its predecessors in title. B. Easements. 1. Permanent and Exclusive Easements to District. The easement over, across and upon the Easement Parcel shall give to District a right of ingress and egress and the right to park vehicles on the Easement Parcel in support of District busing operations. City will also grant District an easement over, across and upon the Northwesterly feet of the Secondary Parcel, an easement over, across and upon that part of vacated W. 12th Street lying Northeasterly of the Northeasterly right-of-way line of Black Hawk Street, and an easement over, across and upon the MET Property, for purposes of ingress and egress, but not parking. 2. Easement to MET. The MET easement shall be located upon the Southeasterly portion of the Secondary Parcel over an area to be defined by the parties and shall consist of approximately 9,300 square feet. The easement shall be for purposes of ingress, egress and parking during the period before City conveys title to the Secondary Parcel to MET. C. On -Street Parking. City will support an appeal to the Waterloo Planning and Zoning Commission for a waiver to the restriction against parking in the right of way on that portion of the Northwesterly side of W. 15th Street which abuts the Primary Parcel ("Parking Waiver"). The Second Closing Date (defined below) is contingent upon approval of the Parking Waiver for District. D. Demolition Restriction. After conveyance of the Primary Parcel, District agrees that it shall not demolish the "salt storage building" until City has removed all street -treatment materials and equipment from same. City agrees to act with reasonable diligence to relocate materials and equipment to a suitable alternate site. �,y 2 2, Conveyance of MET Property. Subject to the conditions set forth in this Agreement, at the First Closing MET shall convey to City fee simple title to the MET Property in consideration of the promises made by City herein. On the First Closing Date, MET shall deliver to City a special warranty deed for the MET Property free and clear of all liens, claims, and encumbrances except: (a) easements, conditions, and restrictions of record; (b) general utility and right-of-way easements serving the MET Property; and (c) restrictions imposed by local zoning ordinances and other applicable law. MET will deliver to City an abstract of title for the MET Property, updated within thirty (30) days of the First Closing Date. The abstract shall show marketable title in MET in conformity with this Agreement, Iowa law, and title standards of the Iowa State Bar Association. MET shall make every reasonable effort to promptly perfect title. The abstract shall become the property of City at the First Closing. MET shall pay the costs of any additional abstracting and title work due to any act or omission of MET or its predecessors in title. 3. Conveyance of District Property. A. Property Preparation. Before the Second Closing Date, District shall demolish all buildings on the District Property, remove all playground equipment and parking lots, remove all rubble and debris, and level all areas affected by such activities to a mowable condition. District may salvage any materials that it chooses. District will have all of such work completed on or around an estimated target date of January 1, 2017, subject to funding from District or other sources being readily available in order to complete said demolition, removal, and preparation. B. Conveyance. Subject to the conditions set forth in this Agreement, at the Second Closing District shall convey to City fee simple title to the District Property in consideration of the promises made by City herein. On the Second Closing Date, District shall deliver to City a special warranty deed for the District Property free and clear of all liens, claims, and encumbrances except: (a) easements, conditions, and restrictions of record; (b) general utility and right-of-way easements serving the District Property; and (c) restrictions imposed by local zoning ordinances and other applicable law. District will deliver to City an abstract of title for the District Property, updated within thirty (30) days of the Second Closing Date. The abstract shall show marketable title in District in conformity with this Agreement, Iowa law, and title standards of the Iowa State Bar Association. District shall make every reasonable effort to promptly perfect title. The abstract shall become the property of City at the Second Closing. District shall pay the costs of any additional abstracting and title work due to any act or omission of District or its predecessors in title. C. Sharing of Proceeds. If City sells the District Property or any part thereof to a third party for a price exceeding $100,00, City agrees to reimburse the District for the actual, reasonable costs incurred by the District in connection with the activities described in paragraph 3(A) above, but not more than the net proceeds realized by City from sale of the District Property, and any remaining proceeds shall be shared equally between City and the District. City will pay over the District's share within sixty (60) days after the date of closing from which City receives such proceeds. 3 4. Future Conveyance and Easement to MET. On a future date to be determined by mutual agreement of City and MET after MET secures funding for improvements, City will convey the Secondary Parcel to MET subject to the easement to the District set forth in paragraph 1(B)(1) above and will grant to MET an easement for ingress and egress over, across and upon that part of vacated W. 12th Street lying Northeasterly of the Northeasterly right-of-way line of Black Hawk Street. In advance of conveyance, the parties will negotiate an agreement for MET's development of the Secondary Parcel, and conveyance will be subject to all terms and conditions set forth in such agreement. 5. Project Improvements. Minimum standards for the District's improvement of the Primary Parcel will be determined through the special permit process. In addition, in consideration of MET's conveyance of the MET Property to City, from which the District will derive substantial benefit, the District will be responsible to construct a new parking area of approximately 12,000 square feet upon land currently owned by MET in Block 65, Anthony Baker's Addition, City of Waterloo. MET and the District have already mutually agreed upon the project as bid. 6. Closings. A. First Closing. The closing on the conveyance of the Primary Parcel, Easement Parcel, and MET Property (the "First Closing") shall occur on a date (the "First Closing Date") mutually agreeable to the parties, but not until the parties have completed any surveys deemed necessary to more accurately define the Easement Parcel or the MET Property. B. Second Closing. The closing on the conveyance of the District Property (the "Second Closing") shall occur on a date (the "Second Closing Date") mutually agreeable to District and City following District's completion of the demolition activities described in paragraph 3.A above and approval of the Parking Waiver described in paragraph 1.0 above. 7. Condition of Properties. Except as set forth in this Agreement, each party shall convey its respective property to the other in "AS -IS" condition. Each conveying party shall provide to the grantee at closing a properly executed groundwater hazard statement. Within 30 days after the date of this Agreement, any party may obtain, at its sole cost and expense, a report from a qualified engineer or other person qualified to analyze the existence or nature of any hazardous materials, substances, conditions or wastes located on the property to be conveyed to it by another party. The owner shall cooperate in providing reasonable access to the other party's inspectors and engineers. Each owner shall also provide the other parties to this Agreement copies of any such reports obtained by the owner from its own experts as to the existence or nature of any hazardous materials, substances, conditions or waste located on the property to be conveyed by it to another party. Each party agrees that any other party receiving conveyance of real property under this Agreement is not assuming responsibility or liability for the cleanup of any environmental conditions existing on the conveying party's property before the respective closing date. If before conveyance any substances defined as "hazardous" under applicable environmental laws are spilled, discharged or released or have been discovered by the above testing and analysis on a property subject to this Agreement, the property owner shall promptly notify the intended grantee of such spill, discharge or release event and at its own cost and expense shall take all actions necessary to contain, remediate or otherwise clean up the substance(s) spilled, discharged or released and any hazardous conditions disclosed by such testing and analysis, all as required by applicable law. District's handling of materials in connection with activities of demolition and removal will be conducted in compliance with applicable federal, state and local statutes, rules and regulations. 8. Representations and Warranties of District. District hereby makes the following representations and warranties with respect to the District Property. Said representations and warranties are true and correct in all material respects on the date of the Agreement and shall be true and correct in all material respects as of the Second Closing. A. There are no claims, disputes, actions, or proceedings existing against or affecting the District Property that relate to environmental laws or permits and there are no hazardous substances on the District Property. District is not subject to and is not currently operating under any compliance or consent order, schedule, decree, or agreement issued or entered into under any environmental law. B. District has provided to City a copy of all environmental reports, surveys or studies in its possession in respect of the District Property. C. Following approval of this Agreement by the District board, District shall have the right, power and authority to enter into this Agreement and to perform the terms of this Agreement, and each person who executes and delivers this Agreement and all documents to be delivered hereunder is and shall be authorized to do so on behalf of District. D. Following approval of this Agreement by the District board, the execution, delivery and performance of this Agreement and the Second Closing will not conflict with any. provision of law applicable to District nor result in any breach of any provision of or constitute a default under any agreement or instrument to which District is a party and which would affect the marketable title or City's use of the District Property. E. District is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. 9. Representations and Warranties of City. City hereby makes the following representations and warranties with respect to the City Property. Said representations and warranties are true and correct in all material respects on the date of the Agreement and shall be true and correct in all material respects as of the First Closing. A. There are no claims, disputes, actions, or proceedings existing against or affecting the City Property that relate to environmental laws or permits and there are no 5 �/ hazardous substances on the City's Property.. City is not subject to and is not currently operating under any compliance or consent order, schedule, decree, or agreement issued or entered into under any environmental law. B. City has provided to District a copy of all environmental reports, surveys or studies in its possession in respect of the City Property. C. Following approval of this Agreement by the City Council, City shall have the right, power and authority to enter into this Agreement and to perform the terms of this Agreement, and each person who executes and delivers this Agreement and all documents to be delivered hereunder is and shall be authorized to do so on behalf of City. D. Following approval of this Agreement by the City Council, the execution, delivery and performance of this Agreement and the First Closing will not conflict with any provision of law applicable to City nor result in any breach of any provision of or constitute a default under the agreement or instrument to which City is a party and which would affect the marketable title or District's use of the Primary Parcel. E. City is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. 10. Representations and Warranties of MET. MET hereby makes the following representations and warranties with respect to the MET Property. Said representations and warranties are true and correct in all material respects on the date of the Agreement and shall be true and correct in all material respects as of the First Closing. A. There are no claims, disputes, actions, or proceedings existing against or affecting the MET Property that relate to environmental laws or permits and there are no hazardous substances on the MET Property. MET is not subject to and is not currently operating under any compliance or consent order, schedule, decree, or agreement issued or entered into under any environmental law. B. MET has provided to District a copy of all environmental reports, surveys or studies in its possession in respect of the MET Property. C. Following approval of this Agreement by the MET board, MET shall have the right, power and authority to enter into this Agreement and to perform the terms of this Agreement, and each person who executes and delivers this Agreement and all documents to be delivered hereunder is and shall be authorized to do so on behalf of MET. D. Following approval of this Agreement by the MET board, the execution, delivery and performance of this Agreement and the First Closing will not conflict with any provision of law applicable to MET nor result in any breach of any provision of or constitute a default under the agreement or instrument to which MET is a party and which would affect the marketable title or District's use of the MET Property. 6 E. MET is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. 11. Real Estate Taxes and Assessments. There are no property taxes or special assessments payable in respect of the City Property, the District Property or MET Property. Each party is an entity exempt from taxation of real property under Iowa law. 12. Transfer Tax. No real estate transfer tax will be payable in connection with any of the property transfers contemplated by this Agreement, pursuant to Iowa Code § 428A.2(6), (21). 13. Risk of Loss and Insurance. Each party will bear the risk of loss or damage to its own property before the closing at which such property will be transferred to another party under this Agreement. Each party shall insure its respective property in the manner and to the extent it deems fit. 14. Indemnity. To the extent permitted by applicable law, each party hereby agrees to indemnify and hold harmless any other party from and against and any all claims, demands, causes of action, liabilities, losses, damages, costs and expenses, including but not limited to reasonable attorney's fees, arising from or in connection with of the breach any representation or warranty set forth in Sections 8 to 10 above. 15. pursuant to hereof shall Closing. Survival of Terms. In order to accomplish the objectives intended by the parties this Agreement, the representations, warranties, promises, covenants, and terms not merge into the deeds to be delivered at each Closing, but shall survive each 16. Default. If any party shall default in any of its respective obligations under this Agreement, then the non -defaulting party may delivery written notice to the defaulting party that specifies the nature of the default. If the defaulting party does not cure the default within thirty (30) days, or within such other period to which the parties may mutually agree, then the non - defaulting party shall be entitled to exercise any right or remedy available under this Agreement or applicable law, including but not limited to specific performance, and the prevailing party shall also be entitled to obtain judgment for its costs and reasonable attorneys' fees. 17. Specific Performance. Because a party may be irreparably damaged if the other party fails to perform its obligations under this Agreement, the remedies of injunction and specific performance, in addition to any other remedies allowed by applicable law, shall be available to each party. The reasonable attorneys' fees and costs incurred by the prevailing party shall be borne by the other party. 18. Cooperation. Each party agrees to cooperate in good faith with the other party in connection with the performance of the other party's obligations hereunder or matters otherwise contemplated hereby. 7 19. Costs and Expenses. Unless specifically provided to the contrary in this Agreement, each party shall bear all cost and expense of any type or nature whatsoever resulting from or arising in connection with any action that is necessary or expedient for such party to perform its duties as provided in this Agreement, and neither party shall have any claim or right of reimbursement or setoff against the other for any such cost or expense. 20. Relationship of Parties. Nothing in this Agreement shall, or shall be deemed or construed to, create or constitute any joint venture, partnership, agency, employment, or any other relationship among any of the parties nor to create any liability for one party with respect to the liabilities or obligations of another party or any other person. 21. Amendment, Modification, and Waiver. No amendment, modification, or waiver of any condition, provision, or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound or by its duly authorized representative, and specifying with particularity the extent and nature of the amendment, modification, or waiver. Any waiver by any party of any default by another party shall not affect or impair any rights arising from any subsequent default. 22. Severability; Reformation. Each provision, section, sentence, clause, phrase, and word of this Agreement is intended to be severable. If any portion of this Agreement shall be deemed invalid or unenforceable; whether in whole or in part, the offending provision or part thereof shall be deemed severed from this Agreement and the remaining provisions of this Agreement shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any portion of this Agreement is invalid or unenforceable as written, but that by limiting such provision or portion thereof it would become valid and enforceable, then such provision or portion thereof shall be deemed to be written, and shall be construed and enforced, as so limited. 23. Captions. All captions, headings, or titles in the paragraphs or sections of this Agreement are inserted only as a matter of convenience and/or reference, and they shall in no way be construed as limiting, extending, or describing either the scope or intent of this Agreement or of any provisions hereof. 24. Binding Effect. This Agreement shall be binding upon and shall inure to the benefit of the parties and their respective successors and assigns. 25. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original and all of which, taken together, shall constitute one and the same instrument. 26. Entire Agreement. This Agreement, together with the exhibits hereto, constitutes the entire agreement of the parties and supersedes all prior or contemporaneous negotiations, discussions, understandings, or agreements, whether oral or written, with respect to the subject matter hereof. 8 27. Time of Essence. Time is of the essence of this Agreement. IN WITNESS WHEREOF, the parties have executed this Property Exchange and Development Agreement by their duly authorized representatives as of the date first written above. WATERLOO COMMUNITY CITY OF WATERLOO, IOWA SCHOOL DISTRICT By: By: Michael R. You . , 'oard President Ernest G. Clark, Mayor METROPOLITAN TRANSIT AUTHORITY By: Title: 9 Attest: Suzy Schares, City Clerk EXHIBIT "A" Legal Description of City Property Primary Parcel Lots 1-10 and alley, Block 18, Hayes Addition, City of Waterloo, Iowa; and That part of W. 14" Street lying Northeasterly of Black Hawk Street. Secondary Parcel That part of Lots 1-5, Block 64, Anthony Baker's Addition, City of Waterloo, Iowa, lying Southwesterly of the Southwesterly toe of the Cedar River levee. Easement Parcel That part of Lots 1-5, Block 65, Anthony Baker's Addition, City of Waterloo, Iowa, lying Southwesterly of the Southwesterly toe of the Cedar River levee, except the Southwesterly 255 feet thereof. EXHIBIT "B" Legal Description of District Property [to be supplied, consisting of parcel nos. 8813-21-226-010, -012, -013, -024, -025, and the "no records found" parcel] EXHIBIT "C" Legal Description of MET Property [define a Northeasterly portion of the following] The Southwesterly 255 feet of Lots 1-5, Block 65, Anthony Baker's Addition, City of Waterloo, Iowa. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-874 RESOLUTION APPROVING AMENDED DEVELOPMENT AGREEMENT WITH WATERLOO COMMUNITY SCHOOL DISTRICT AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the amended Development Agreement dated October 6, 2014, to include two changes to the previous Development Agreement, of how a portion of work for additional paving is to be done in Section 5, and how revenue will be split from the sale of land of the former Orange School site in Section 3C, for the development of a new bus barn and maintenance facility located at 1601 and 1624 Black Hawk Street, by and between the Waterloo Community School District and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 6th day of October, 2014. Ernest G. Clark, Mayor ATTEST: uzy Sch. res; City Cle k CITY OF WATERLOO, IOWA MUNITY PLANNING AND DEVELOPMENT COMMUNITY 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 CITY OF WATERLOO Council Communication City Council Meeting: October 6 2014 , Prepared: October 1 2014x~ =-�- Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Adopt a resolution to approveith HR Green, Inc. Protection or the preparation of two applications to the United State Environmental Agency including a community -wide brownfields hazardous substances assessment grant totaling $200,000 and a petroleum products brownfields program grant totaling $200,000, and authorize the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Resolution approving the agreement. Summary Statement: As you may be aware, the City of Waterloo is currently operating under two such grants, which will run out in both funding and time in the near future. This agreement with HR Green will w r redevelopmento replenish nish these and grants and continue the tremendous assessment and potential development of brownfield sites throughout the community. The City has utilized the funds on a number of sites in the Rath area, Downtown Waterloo, along Highway 63, and throughout the community for suspected brownfield ites projectds environmental contaminants. This resource has worked tomany moving forward, as well as opening up some sites for potential future development by showing the assessment as being a clean site. The City has many sites to continue to work with, including areas along the Broadway Corridor, Airline Highway area, as well as sites in and around Downtown Waterloo. Expenditure Required. $6,500 Source of Funds: MidPort and Downtown TIF and bond funds Policy Issue: Brownfield dteoae000eoTYWEBSTE wwciywr iwa m WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Alternative: Not approve Background Information: The City of Waterloo has been working diligently to clean up the former industrial sites, redevelop vacant sites, many of which ma have contained former gasoline stations, or other industrial users that may y otherwise keep new development from looking at these sites. These type of funds help to avoid sprawl and work towards Smart Growth development. H RG reen Simple Scope Short Form Agreement City of Waterloo FY 2015 EPA Brownfields Project: Assessment Grant Applications Client: Contact: Title: Address: City/State/Zip: Phone/Fax No. Project No: 10140089 Phase No(s).: N/A Date: 09/22/2014 City of Waterloo Mr. Noel Anderson Community Planning and Development Director 715 Mulberry Street Waterloo, Iowa 50703 319-291-4366 / 319-291-4262 The CLIENT agrees to employ HR Green, Inc. (COMPANY) to perform the following services: Assist the City of Waterloo with the preparation of two applications to the United States Environmental Protection Agency (EPA) including a community -wide brownfields hazardous substances assessment grant totaling $200,000 and a petroleum products brownfields program grant totaling $200,000. HR Green will prepare and submit the grant applications using www.grants.gov. The CLIENT agrees to pay COMPANY for the above scope of services: Time & Material, Not to Exceed in the amount of $6,500.00 to complete both applications. ® Reimbursable Expenses Included ❑ Prepayment Required for Work to Commence Copy To: ® Accounting Short Form Agreement City of Waterloo FY 2015 EPA Brownfields Assessment Grant Applications September 22, 2014 Page 2 of 3 Services provided by COMPANY under this Agreement will be performed in a manner consistent with that degree of and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality. 9 care Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the COMPANY. COMPANY's services under this Agreement are being performed solely for the CLIENT's benefit, and no other party or entity shall have any claim against COMPANY because of this Agreement or the performance or nonperformance of services hereunder. The CLIENT and COMPANY agree toequirre a similar provision in all contracts with contractors, subcontractors, subconsultants, vendors and other entities involved in this project to carry out the intent of this provision. In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the CLIENT and COMPANY agree that all disputes between them arising out of or relating to this Agreement shall be submitted to non-binding mediation unless the parties mutually agree otherwise. The CLIENT and COMPANY further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, sub -consultants, suppliers or fabricators so retained, thereby providing for mediation as the primary method for dispute resolution between the parties to those agreements. If litigation arises for purposes of collecting fees or expenses due under this Agreement, the Court in such litigation shall award reasonable costs and expenses, including attorney fees, to the party justly entitled thereto. In awarding attorney fees, the Court shall not be bound by any Court fee schedule, but shall, in the interest of justice, award the full amount of costs, expenses, and attorney fees paid or incurred in good faith. All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other documents including all documents on electronic media prepared by COMPANY as instruments of service shall remain the property of COMPANY. All project documents including, but not limited to, plans and specifications furnished by COMPANY under this project are intended for use on this project only. Any reuse, without specific written verification or adoption by COMPANY, shall be at the CLIENTS sole risk, and CLIENT shall defend, indemnify and hold harmless COMPANY from all claims, damages and expenses including attorney's fees arising out of or resulting therefrom. Under no circumstances shall delivery of electronic files for use by the CLIENT be deemed a sale by the COMPANY, and the COMPANY makes no warranties, either express or implied, of merchantability and fitness for any In no event shall the COMPANY be liable for indirect or consequential damages as a result of the CLIENT'S use orpurpose. reuse of the electronic files. Because electronic file information can be easily altered, corrupted, or modified by other parties, either intentionally or inadvertently, without notice or indication, COMPANY reserves the right to remove itself from of its ownership and/or involvement in the material from each electronic medium not held in its possession. CLIENT shall retain copies of the work performed by COMPANY in electronic form only for information and use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not be used by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other purpose for which the material was not strictly intended by COMPANY without COMPANY's expressed written permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT'S sole risk. Furthermore, the CLIENT agrees to defend, indemnify, and hold COMPANY harmless from all claims, injuries, damages, losses, expenses, and attorney's fees arising out of the modification or reuse of these materials. The CLIENT agrees that the General Contractor is solely responsible for job site safety, and warrants that this intent shall be made evident in the CLIENT's Agreement with the General Contractor. The CLIENT also agrees that the CLIENT, COMPANY and COMPANY's consultants shall be indemnified and shall be made additional insureds on the General Contractor's and all subcontractor's general liability policies on a primary and non-contributory basis. The CLIENT shall make no claim for professional negligence, either directly or in a third party claim, against COMPANY unless the CLIENT has first provided COMPANY with a written certification executed by an independent design professional currently practicing in the same discipline as COMPANY and licensed in the State in which the claim arises. The CLIENT agrees, to the fullest extent permitted by law, to limit the liability of COMPANY and COMPANY's officers, directors, partners, employees, shareholders, owners and subconsultants to the CLIENT for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, including attorneys' fees and costs and expert witness fees and costs, so that the total aggregate liability of COMPANY and its officers, directors, Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-875 RESOLUTION APPROVING AGREEMENT WITH HR GREEN, INC. OF CEDAR RAPIDS, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Agreement dated October 6, 2014, in an amount not to exceed $6,500.00, for the preparation of two applications to the United Stated Environmental Protection Agency (EPA) including a community -wide brownfields hazardous substances assessment grant totaling $200,000.00 and a petroleum products brownfields program grant totaling $200,000.00, by and between HR Green, Inc. of Cedar Rapids, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 6th day of October, 2014. ATTEST: Suzy Sc are City Clerk Za! nest G. Clark, Mayor CITY OF WATERLOOIOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Mayor BUCK Council Communication CLARK City Council Meeting: October 6, 2014 Prepared: October 1, 2014 COUNCIL Dept. Head Signature: MEMBERS # of Attachments: 7 000000* OOOO 0000000* DAVID JONES Ward I PATRICK MORRISEY Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large SUBJECT: Request to set a date of public hearing as October 20, 2014 for a request by Dave and Beth Delegardelle to vacate a 30' platted building line adjacent to the south lot line of Lot 47, Oak Park Addition, otherwise known as 472 Progress Avenue. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request by Iowa Development Enterprises to vacate a 30' platted building line that runs parallel to the south property line of 472 Progress Avenue. The request would not appear to have a negative impact upon the surrounding area or pedestrian or vehicular traffic in the area. The applicant recently received approval from the Board of Adjustment for a variance in August of this year to allow for a 10' setback from the side lot line abutting Acorn Lane to the south for the purpose of constructing a new detached garage. However, vacating the 30' building line also needs to be approved, as this building line is enforced, as the most restrictive applies in this case. Vacating the building line and allowing a detached garage to be constructed 10' from the south property line, just west of the driveway on the south side of the property would not appear to inhibit any visibility for traffic at the intersection of Progress Avenue and Acorn Lane. The building line vacate request will be heard at the October 14, 2014 Planning, Programming and Zoning Commission meeting. The recommendation of the Commission will be forwarded to the City Council at the October 20, 2014 City Council meeting. Please find attached a legal description of the area to be vacated, staff report and aerial photograph. Therefore, we would ask that the City Council set a date of public hearing as October 20, 2014, and publish and official notice pertinent to the request to vacate the area described in herein. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Expenditure Required. None. Source of Funds: Policy Issue: Land Use Alternative: Background Information: Legal Description: See attached Exhibit "A" AS: to cc: Noel Anderson, Community Planning & Development Director --file-- REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: DRAINAGE: FLOODPLAIN: October 14, 2014 Request to vacate a 30' platted building line located adjacent to the south lot line of Lot 47 of Oak Park Addition. David and Beth Delegardelle, 472 Progress Avenue, Waterloo, IA 50701 The applicant is requesting to vacate the 30' platted building line locate parallel to the south property line that abuts Acorn Lane, located at 472 Progress Avenue. The request would not appear to have a negative impact upon the surrounding neighborhood and land use. The request would not appear to have a negative impact upon traffic and pedestrian conditions within the surrounding area. There are no recreational trails within the immediate area. The area in questions is zoned "R-1" One and Two Family Residence District, and has been zoned as such since the adoption of the Zoning Ordinance. North — Existing one and two family development, zoned "R-1" One and Two Family Residence District. South — Single-family development, zoned "R -1,R -P" Planned Residence District. East — Existing one and two family development, zoned "R-1" One and Two Family Residence District. West — Existing one and two family development, zoned "R-1" One and Two Family Residence District. The surrounding area consists mostly of one and two family development. Further to the south at the intersection of University Avenue and Progress Avenue are retail commercial uses that include Hy -Vee, K -Mart and Walgreens. There appears to be no need for additional screening and buffering for this request. The request would not appear to have a negative impact on drainage in the area. The area in question is not located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map Community Number 190025 and Panel Number 0169F, dated July 18, 2011. Vacate 30bldg. line — 472 Progress Ave Page 1 of 2 PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: October 14, 2014 There are no nearby parks within the immediate are of the vacate request. There is an 8" sanitary sewer and 4" perforated PVC drain tile within in Progress Avenue to the east. The Future Land Use Map designates this area as Low Density Residential. The proposed easement vacate would be in conformance with the Comprehensive Plan and Future Land Use Map for this area. The applicant is requesting to vacate a 30' platted building line located parallel to the south lot line of 472 Progress Avenue, which is located at the intersection of Progress Avenue Acorn Lane. The applicant recently received approval of a variance in August of this year to have a setback of 10' from the side lot line abutting Acorn Lane for the purpose of constructing a new detached garage. If there were not a 30' building line along the south property line, a new structure could be built with a setback of half the required front yard setback, which in this case would be 15', as the property is zoned "R-1", which has a minimum front yard setback of 30'. Since they were proposing a 10' setback, a variance was needed to encroach past the minimum 15' setback. However, the platted 30' building line is enforced in this case, as the more restrictive would apply. Vacating the building line and allowing for the applicant to construct a new detached garage 10' from the south property line would not appear to inhibit any visibility for traffic, as this property is a corner lot. The new detached garage would be constructed to the south and west of the house and access would be gained to it by the driveway on the south side of the property. There is no platting required as a part of this request. Therefore, staff recommends that the request to vacate the 30' platted building line located parallel to the south property line of Lot 47 of Oak Park Addition be approved for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area. 2 The request would not appear to have a negative impact upon pedestrian and traffic conditions within the surrounding area. Vacate 30bldg. line — 472 Progress Ave Page 2 of 2 erloo la i, Programming and i October 14, 2014 !i'VIII Ow: C gr t I1 a:4; isilapirreissill stump Nut girairrin stiiiali MN milipla om litzsilill.:11:....1117. arm 7 u NIE _IN! iipiI r - JAE ifill 11111, 1 IL11= -'dil 'lIiiiE ruiAnnum I111;1141II- "6 MOO ii0. 472 ro ess Avenue Building ing Line Vacate David et Delagardelle City of Waterloo Planning, Programming and Zoning Commission October 14, 2014 Proposed Building Line to be Vacated 472 Progress Avenue Building Line Vacate David & Beth Delagardelle 472 Progress Avenue — Request to Vacate Platted Building Line Exhibit "A" Legal Description- Platted Building Line Vacate on Lot 47 of Oak Park Addition The building line as platted in Lot 47 of Oak Park Addition lying parallel to and 30' north of the Southerly line of said Lot 47. City of Waterloo Planning & Zoning Department 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 Li Offer to Vacate and Purchase City Right -of -Way • Request to Vacate Easement, Vacate Sidewalk, or Encroachment Agreement U Sale of City -Owned Property Applicant: David & Beth Delagardelle Address: 472 Progress Ave Phone No.: General Description of Property to Vacated (i.e.- alley between A St. & B St., South of C St.): 30' platted building line along Acorn Lane and the southern property boundary of Oak Park Addition Lot 47 Legal description of area to be conveyed, vacated, or encroached: 30' platted building line along Acorn Lane along the southern property boundary of Oak Park Addition Lot 47 1. A non-refundable filing fce(s) shall be made as follows (checks payable to City of Waterloo): • Right-of-way vacation—One Hundred Seventy Five Dollar ($175.00) Filing Fee • Easement or sidewalk vacation — Seventy Five Dollar ($75.00) Filing Fee • Encroachment — One Hundred Dollar ($100.00) Filling Fee • Sale of city -owned property not required to be vacated — No Fee • Any request not meeting the Sale of Property Policy — One Hundred Dollar ($100.00) Fee 2, Offer Price*[Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] • Asking price (see attached Sale of Property Policy for how calculated): • Deductions • May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CURA): • Costs (surveying & misc., demolition, remove of curbs, etc): Asking price — Deductions = Value of Property: Offer Price for Entire Area: N/A Note: The above information is a summary of the Sale of Property Policy (see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed "Intent to Vacate" form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City Council. Any such applicant shall need to request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. - Easement*: The following easement shall be retained: 'de a site plan and/or aerial photo of the area to be vacated if the request involves as the reason for the request. D *Not required for easement vacates sidewalk vacates or Encroachment Agreements Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-876 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE VACATION OF A 30 FOOT PLATTED BUILDING LINE LOCATED PARALLEL TO THE SOUTH PROPERTY LINE THAT ABUTS ACORN LANE, LOCATED AT 472 PROGRESS AVENUE, AS OCTOBER 20, 2014, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 20th day of October, 2014, for the purpose of considering and acting upon a proposal to vacate a 30 foot platted building line located parallel to the south property line that abuts Acorn Lane, located at 472 Progress Avenue, for the purpose of constructing a new detached garage, and legally described as follows: The building line as platted in Lot 47 of Oak Park Addition lying parallel to and 30' north of the Southerly line of said Lot 47, City of Waterloo, Black Hawk County, Iowa. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 6th day of October, 2014. ATTEST: Suzy Scha City Cler e (1,474!" Ernest G. Clark, Mayor CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 CITY OF WATERLOO City Council Communication City Council Meeting: October 6, 2014 Prepared: October 1, 2014 Dept. Head Signature: # of Attachments: SUBJECT: To set a date of hearing for the sale and conveyance of city owned property located at 506 Reed Street to Kim and Otto Maclin, for $10,100 plus costs and authorize Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by: Noel Anderson Recommended Action: To make recommendation to City Council to set a date of public hearing on the sale of 506 Reed Street to Otto and Kim Maclin for October 20, 2014, and publish an official notice pertinent to the requested sale. Summary Statement: As you may be aware 506 Reed Street was acquired through Iowa Code 657A and has been deemed sound enough for rehabilitation. Staff received one bid from Otto and Kim Maclin in the amount of $10,100. Staff has reviewed the bid and feels that the bid received was more than acceptable and met all the requirements of the "Sale of 657A Properties Policy". Mr. and Mrs. Maclin have excellent backgrounds in construction; specifically rehabilitation of dilapidated homes. The estimated cost for demolition was estimated at $10,000. Staff feels that this is an excellent opportunity to save tax payer dollars, keep this home on the tax rolls and to become available as an affordable home in our community once again. Expenditure Required N/A Source of Funds N/A Policy Issue Sale of 657A Dilapidated Housing Alternative: Demolish Legal Description: Litchfield Addition Lot 2 Block 5 in the City of Waterloo, Black Hawk County, Iowa Background Information: cc Dave Zellhoefer, Assistant City AttorcrjyTY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Request for Proposals on the Sale of 506 Reed Street December 9, 2013 Bid Tab Assessed Value: $30,650.00 Minimum bid price: $5,000.00 Bidder Earnest Fee Bid Amount Kim & Otto Maclin $1,000.00 OP , 1(Co Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-877 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE SALE AND CONVEYANCE OF CITY -OWNED 657A PROPERTY LOCATED AT 506 REED STREET AS OCTOBER 20, 2014, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 20th day of October, 2014, for the purpose of considering and acting upon a proposal to sell and convey City -owned 657A property located at 506 Reed Street, and legally described as follows: Litchfield Addition Lot 2 Block 5 in the City of Waterloo, Black Hawk County, Iowa. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 6th day of October, 2014. ATTEST: JL r 1 uzy Schar_s, MC City Clerk a xi ES -nest G. Clark, Mayor CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 CITY OF WATERLOO Council Communication City Council Meeting: October 6 201 Prepared: October 1, 2014 Dept. Head Signature: # of Attachments: _ ,3 9- od,,„„ r SUBJECT: Request by Valentine Enterprises, LLC / Leonard Hogelucht at 729 W. Airline Highway for a Site Plan Amendment to the "M -2,P" Planned Industrial District to allow for the establishment of a new auto recycling salvage yard located at 729 W. Airline Highway. Submitted by: Noel Anderson Community Planning and Development Director Recommended City Council Action: That the City Council set a date of public hearing on the site plan amendment request and publish an official notice pertinent to the requested site plan amendment. Summary Statement: The applicant is requesting to establish an approximately 29 acre salvage yard at 729 Airline Highway in an "M-2, P" Planned Industrial District. Planned districts such as the "M-2, P" require that any changes to the use or proposed site plan of the site go through a Site Plan Amendment approval process, including approval of the City Council after a recommendation from the Planning & Zoning Commission. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Site Plan Amendment in "M-2, P" Planned Heavy Industrial District Alternative: N/A Background Information: This request was tabled at the December 13, 2013 Planning & Zoning Commission meeting due to concerns from the neighbors to the south and a lack of information. The original site plan did not fully explain whether the house was included in the request; as staff had concerns that there would be outside storage surrounding the dwelling at 729 Airline Highway and that there would need to be additional hard surfacing for the use. Also, the site plan did nfli,oc�ate fencitna -and ca lear understanding of its location, did www.ct ybwa er ooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer not show adequate fire protection and access to fire hydrants, and insufficient detail was provided regarding how a salvage yard would be operated from the site. The applicant has since met with staff on several occasions as well as with concerned property owners to the south of the site and has since submitted a revised site plan to better explain the proposed use. The revised site plan shows the site being developed in phases. The first phase includes the northern section of the site with the dimensions of approximately 770' x 500' plus the approximately 166' x 300' area behind the house around the existing office/shop building. The plan shows an 8' solid metal fence running completely around the proposed yards, with notes that the southern limit of operation fence may move as the operation expands. From the initial phase, there would be approximately a distance of 1,300 feet to the most southerly boundary line. To address concerns by the homeowners to the south the applicant has revised sight the plan that shows a 300' buffer from the most southerly properly line that will not be utilized as a salvage yard at any time. The site plan shows new fencing to be built in phases as land develops to the south as well as landscaping between the fence and the property line to help screen the use. The plan shows the house with proper separation from the salvage yard, and new hard surfaced vehicular use areas. The plan shows a fire hydrant located in the northwest corner of the property in front of the house, however the Fire Marshall has indicated that fire hydrants must be located so that all areas of the yard can be serviced within 400'. Staff is aware that there is significant neighborhood opposition to the request, however the site is zoned industrially and is shown on the future land use map for industrial uses, and with adequate conditions to safeguard the surrounding properties, staff does not believe that the proposed use would have a significant impact on surrounding properties, including limiting the approval to exclude the south 1,300 feet at this time. At the September 9, 2014 Planning and Zoning Commission Meeting, the commission voted unanimously to recommend denial of the request. The request has yet to go before the Board of Adjustment for final vote on the Special Permit as the applicant was scheduled to be on the September 23rd schedule but asked to table until October 28th so that the applicant's attorney could be in attendance. Staff is recommending approval of the request, but subject to a lengthy list of conditions (see attached staff report). State Code requires that any conditions to such a request must be agreed to in writing by the property owner prior to close of the hearing. The applicant has not yet agreed to the conditions in writing. Legal: See attached Exhibit "A" Cc: Aric Schroeder, City Planner L.44 1C7) &r� E IBIT "A": LEGAL DESRIPTIONS: ito6,4 . _ . Y.- ti IP -S9 NORTH (T89N), RANGE 13 WEST (R13W), OF THE FIFTH PRINCIPAL MERIDIAN (5TH P.M.) MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID NORTHWEST QUARTER (NW 1/4) OF SECTION 11, TOWNSHIP 89 NORTH (T89N), RANGE 13 WEST (R13W); THENCE N90°00'00"E FOR 2,055.36 FEET ALONG THE NORTH LINE OF SAID NORTHWEST QUARTER (NW 1/4), TO A POINT; THENCE S00°40'23"W FOR 70.00 FEET TO THE NORTHERLY RIGHT OF WAY LINE OF WEST AIRLINE HIGHWAY; THENCE CONTINUING S00°4023"W FOR 452.45 FEET TO THE POINT OF BEGINNING OF THIS DESCRIPTION; THENCE CONTINUING S00°40'23"W FOR 2,122.12 FEET TO A POINT ON THE SOUTH LINE OF SAID NORTHWEST QUARTER (NW 1/4); THENCE S89°59'51"W FOR 484.88 FEET ALONG SAID SOUTH LINE OF THE NORTHWEST QUARTER (NW 1/4), TO A POINT; THENCE CONTINUING S89°59'51"W FOR 539.29 FEET ALONG SAID SOUTH LINE OF THE NORTHWEST QUARTER (NW 1/4), TO A POINT; THENCE N00°21'39"E FOR 915.72 FEET, TO A POINT; THENCE N89°5 9'01"E FOR 539.30 FEET, TO A POINT; THENCE N00°2 1'40"E FOR 1,206.05 FEET, TO A POINT ON THE SOUTHERLY LINE OF GRONBERG ADDITION, AT THE COMMON CORNER OF LOT 7 & LOT 8 OF SAID ADDITION; THENCE N89°5 8'07"E FOR 496.44 FEET, TO THE POINT OF BEGINNING, CONTAINING 1,534,932.9 SQUARE FEET, OR 35.237 ACRES, SUBJECT TO EASEMENTS. 13B 10-L G2 SHEET NO. 2 OF 2 54 REQUEST: APPLICANT(S): GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USES: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS REQUIRED/ NEEDED: September 9, 2014 Request by Valentine Enterprises, LLC at 729 W. Airline Highway for a Site Plan Amendment to the "M -2,P" Planned Industrial District to allow for the establishment of a salvage yard. Valentine Enterprises, LLC, 729 W. Airline Highway, Waterloo, IA 50703. The applicant is requesting to establish an approximately 29 acre salvage yard at 729 W. Airline Highway. If properly conditioned and operated, the request would not appear to have a negative impact on the neighborhood, as the proposed use is surrounded by Agriculturally zoned land to the north and east and Industrially zoned land to the south and west. Although there are several residences to the northwest along Airline Highway and to the south along Avon and Ashland Avenue, and a petition of opposition has been submitted signed by approximately 31 area residents. The request would not appear to have a negative impact on traffic conditions in the area. There are no recreational trails within the nearby vicinity, and currently there are no plans to extend recreational trails to this area. The property in question in currently zoned "M -2,P" Planned Industrial District, except for a small portion near the southwest corner of the property that is zoned "M-1" Light Industrial District. The property was rezoned to its current zoning in 1981. North— "A-1" Agricultural with residential homes and agricultural land. East- "A-1" Agricultural land that is actively farmed. South- There will be a 300' buffer area within the property in question zoned "M -2,P" Planned Heavy Industrial District. Land further to the south is zoned "R-2" One and Two Family Residence District and "A-1" Agricultural District. West- "A-1" Agricultural with residential uses along Airline Highway, and "M-1" Light Industrial District, including an industrial park located along Daniel Drive. The surrounding residential uses were built predominately in the 1950's and 60's but go as far back as 1938. The commercial and industrial uses were primarily built in the 1980's and 1990's. An 8' solid fence must be constructed around the salvage yard with appropriate plantings. September 9, 2014 site plan amendment - 729 Airline Hwy -Salvage yard.doc Page 1 of 4 DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: September 9, 2014 The proposed use would be required to meet all city drainage regulations associated with a salvage yard. The property is not located within a special flood hazard area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map dated July 11, 2011. There are no open spaces or schools in the vicinity of the site in question. There is an 8" sanitary sewer line along Airline Highway. Storm water is drained using a ditch that runs along Airline Highway. A 12" water line runs along the south side of Airline Highway which should be adequate to serve the proposed use. The Future Land Use Map designates a portion of the site as Industrial and the request would appear to be compatible with the Comprehensive Plan and Future Land Use Map. The site is located within the Primary Growth Area as designated on the Growth Area Map within the Comprehensive Plan. Planned districts such as the "M -2,P" Planned Industrial District require that any changes to the use or proposed site plan of the site go through a Site Plan Amendment approval process, including approval of the City Council after a recommendation from the Planning & Zoning Commission. This request was tabled at the December 13, 2013 Planning & Zoning Commission meeting due to concerns from the neighbors to the south and a lack of information. The original site plan did not fully explain whether the house was included in the request; as staff had concerns that there would be outside storage surrounding the dwelling at 729 Airline Highway and that there would need to be additional hard surfacing for the use. Also, the site plan did not show adequate fencing and a clear understanding of its location, did not show adequate fire protection and access to fire hydrants, and insufficient detail was provided regarding how a salvage yard would be operated from the site. The applicant has since met with staff on several occasions as well as with concerned property owners to the south of the site and has since submitted a revised site plan to better explain the proposed use. The revised site plan shows the site being developed in phases. The first phase includes the northern section of the site with the dimensions of approximately 770' x 500' plus the approximately 166' x 300' area behind the house around the existing office/shop building. The plan shows an 8' solid metal fence running completely around the proposed yards, with notes that the southern limit of operation fence may move as the operation expands. From the initial phase, there would be September 9, 2014 site plan amendment - 729 Airline Hwy -Salvage yard.doc Page 2 of 4 September 9, 2014 approximately a distance of 1,300 feet to the most southerly boundary line. To address concerns by the homeowners to the south the applicant has revised sight the plan that shows a 300' buffer from the most southerly properly line that will not be utilized as a salvage yard at any time. The site plan shows new fencing to be built in phases as land develops to the south as well as landscaping between the fence and the property line to help screen the use. The plan shows the house with proper separation from the salvage yard, and new hard surfaced vehicular use areas. The plan shows a fire hydrant located in the northwest corner of the property in front of the house, however the Fire Marshall has indicated that fire hydrants must be located so that all areas of the yard can be serviced within 400'. Staff is aware that there is significant neighborhood opposition to the request, however the site is zoned industrially and is shown on the future land use map for industrial uses, and with adequate conditions to safeguard the surrounding properties, staff does not believe that the proposed use would have a significant impact on surrounding properties, including limiting the approval to exclude the south 1,300 feet at this time. STAFF ANALYSIS — No subdividing of the property is being proposed, although the SUBDIVISION ORD.: applicant has indicated the potential for the house to be split off in the future. STAFF Therefore, staff recommends that the request for a site plan RECOMMENDATION amendment in the "M -2,P" Planned Industrial District to allow a portion of the property to be used for the establishment of a salvage yard, generally located at 729 W. Airline Highway be approved for the following reasons: 1. The use would appear to fit in with other industrial uses found in the area. 2. The request is in accordance with the Comprehensive Plan and Future Land Use Map, which classify the area as industrial. 3. The request would appear to meet the requirements of the Zoning Ordinance. And subject to the following conditions: 1. The Site Plan amendment approval shall not include the area around the existing dwelling at 729 W. Airline Highway and no junk or salvage material shall be kept in or around said dwelling to a point extending 20 feet behind the dwelling, and the approval shall not include the south 1,300 feet of the property in question, and that any future phases proposed to expand into the south 1,300 feet shall be required to go back through a Site Plan Amendment process at that time. September 9, 2014 site plan amendment - 729 Airline Hwy -Salvage yard.doc Page 3 of 4 September 9, 2014 2. That all fencing around the salvage/recycling area be an 8' solid material with an earth tone color (brown or dark green), with the fencing along the property Zoned "A-1" Agricultural District being setback a minimum of 8' and within this 8' setback a minimum of 2" caliper under story trees shall be planted and maintained with a maximum separation between trees of 50'. 3. That a private fire hydrant(s) be located on the property and connected to the water main in W. Airline Highway per the requirements of the Fire Marshal. 4. That any crushing of vehicles or salvage material shall only be done by a hydraulic crusher. 5. That no stacking of vehicles or materials shall be permitted above the height of the fence. 6. No vehicles, parts equipment, or salvage material shall be stored outside of the fence portion at any time (overnight, early morning, etc.). If owner feels necessary for costumer transactions, they shall provide a space within the fenced area, potentially through the design of a double fence system, to have customers pull salvage vehicles or material directly behind a fenced area for discussion, sale, or drop off purposes. 7. All areas for vehicular uses outside of the fenced area shall be hard surfaced, and an area within the fenced area also shall be hard surfaced to eliminate mud and dust from being tracked outside of the fenced area. 8. That the final site plan meets all applicable city codes, regulations, etc., including but not limited to parking, drainage, landscaping, etc. September 9, 2014 site plan amendment - 729 Airline Hwy -Salvage yard.doc Page 4 of 4 City of Waterloo Planning, Programming and Zoning Commission September 9, 2014 L z 0 n C-2 M-2 2 R-2 A-1 R-3 R4 R-1 ‘L W. AIRLINE NM. 11 C-2 II A-1 IN! C A-' I � � i C-1 Area of Site Plan Amendment/Special Permit for Proposed Salvage Yard ,is:==..m,moi, anism. 1 1, R -1,R -P 1 C-2 R-3 C-1 arm _siiim dir Ci= Mtn „.... II 111111111 R-3 WIC R-4 =2- ®Rr4 R-3 729 W Airline Highway M -2,P Site Plan Amendment/Special Permit - Salvage Yard Valentine Enterprises, LLC 41 City of Waterloo Planning, Programming and Zoning Commission September 9, 2014 Area of Site Plan Amendment/Special Permit for Proposed Salvage Yard 729 W Airline Highway M -2,P Site Plan Amendment/Special Permit - Salvage Yard Valentine Enterprises, LLC 42 City of Waterloo Planning, Programming and Zoning Commission September 9, 2014 Area of Site Plan Amendment/Special Permit for Proposed Salvage Yard 729 W Airline Highway Future Land Use Map - Salvage Yard Valentine Enterprises, LLC 43 44 46 i. et 47 SYMBOL AITED ABBREVIATION LEERED: AP, Eli wi" TAT RD. LEGAL DESCRIPTION: 4041 04 RR 009019.01 MOWER (wo 1/4)SEC. TOBERP 09 9011To (T1194. 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VO (45245) NE: A - 4 REBAR W/ IONA-996 PARCEL RANT BECIN1ING: NPLA SEC. ED PART N 1, T89N, R PD. NO. W/ YELLOW IOWA -9961" SYMBOL AND ABBREVIATION LEGEND: 12.404 '04.0 igAD'Is= C) OE , , . Aro atAriargrAgilitligir (N' 0021'40 E) (331821 E GRAPHIC SCALE - F 00 Le) < Cra 00 M I2 0 e, 0 "'"' 0 6 Et, \ cen . 3 (ultO 1:1•-• 1 w Z (Z4 Z Li 4 CAP] w RI C=4 > 6i O%DAL 04100 .0 a., 001. 2011 AtaaAT %am. KESS 8c ASSOCIATES INC. sycmicac 51.. WA110,130, ,CWa 5070,3—.11000.: 31 144-44os Ni6,6 .64 flea 040111. I 010a01. LIC 729 Kat al.{ 1040.0 afiartli,013. 50701 PECOISR 110. 1011101c0, 0411 PRISM 6, Mawr we*, arral.. 4, Salvage Yard Site Plan Amendment and Special Permit Request — 729 W Airline Highway Looking south at the property at 729 W Airline Hwy proposed to be operated as a salvage yard. Looking at the house at 729 W Airline Hwy, in front of the proposed salvage yard. Looking east of the proposed salvage yard at vacant agricultural land. ;•••••!:.4.!. Looking north of the proposed salvage yard at a residential acreage andvacant agricultural land. 50 Salvage Yard Site Plan Amendment and Special Permit Request — 729 W Airline Highway .„, • ',€.0 •; • Looking west of the proposed salvage yard at adjoining residences. Looking at existing junk accumulations located on the property. 51 CITY OF WATERLOO, IOWA: PLANNING 1 ZONING COMMISSION APPLICATION SITE PLAN AMEND 1 NT TO A "R -P" 729 West Airline Highway, Waterloo, Iowa 50703 Zoned: M-2, P City of Waterloo, Iowa 50703 Phone: 319-291-4366 New or Overall Amendment: X Individual Building: Mirror (check one) (Minor Change must be approved by staff) 1. APPLICATION INFORMATION: a. Applicant's Name (please print): Valentine Enterprises, LLC / Leonard Hogelucht Address: 729 West Airline Highway Phone: 5i61 - 415 85 Of City: Waterloo State: Iowa Zip: 50703 b. Status of Applicant: (a) Owner: X (b) Other: (CHECK ONE): If other explain: c. Property Owner's Name if different than above (please print): (Same) Address: Phone: City: State: Zip: 2. PROPERTY INFORMATION: a. Name of Plat: 729 West Airline Highway, b. Legal Description of Area to be Platted (print below or attach separately): Lot 10, Gronberg Addition to Waterloo, Iowa, and that part of the Northwest Quarter of Section 11, T89N, R13W of the Fifth P.M., all in Black Hawk County, State of Iowa, as shown on the attached Plat of Survey. c. General Location of Property: South of Airline Highway and East of Burton Avenue c. Dimensions of Proposed Site Plan Amendment: approx. 1,024 feet x 2,500 feet e. Area of Proposed Plat Excluding Right of Way: 1,610,708 sq. ft. &/or 37.0 acres. d. Current Zoning District: M-2, P; Planned Light Industrial District e. Other pertinent information (Use reverse side if necessary): 13A37 -RP -SITE -AMENDMENT -01 Sheet No. 1 of 2 52 Please Note: If the Applicant is not the owner of the Property, the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request, it must go through a platting process (separate from site plan amendment request). The Filing Fee of $200 (for New or Overall Amendment), $100 (for Individual), $0 (for minor changes) (payable to the City Clerk, City of Waterloo, Iowa) is required. This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said request to be approved. Any major change_in any of the information given will require that the request go back through the process, with a New Request Fee. It the request is denied, no new petthon covering the same portion of the same property shall be filed with or considered by the Planning, Programming, and Zoning Commission until four (04) months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. Total Amount due: $200 13A37 -RP -SITE -AMENDMENT -01 Sheet No. 2 of 2 53 Joshua 24:15 August 12, 2014 'our Professional Land Surveyors "Experience & Integrity You Can Trust!" City of Waterloo, Planning & Zoning City Hall, 715 Mulberry Street Waterloo, Iowa 50703 RE: Application for Salvage Yard, Operations Statement 729 West Airline Hwy., Waterloo, Iowa 50703 Aric A. Schroeder, City Planner: Isaiah 40:31 Phone: 319-291-4366 Fax: 319-291-4262 This letter is to bring this project into compliance with directives from the City Staff, and to answer some issues which do not appear on the attached two sheets of the Site Plan, and were presented in the Staff Report. Repeating, it should be understood from the beginning, as we have previously stated in an open meetings, the owner is making this application for several proposed buyers, which do not desire to purchase the property and then have to go through an elongated process of acquiring the "Salvage Yard" status after their purchase. This process will provide answers to their questions regarding City Standards prior to any purchase to be completed. Concerns by home owners South of this site are in error of their concern over ground water contamination running downhill towards them. The natural ground terrain slopes uphill from West Airline Highway and Burton Avenue, to just South of the Subject Property, then the surface breaks and flows South, towards those concerned neighbors. Please note Iowa Department of Natural Resources has repeatedly stated their preference for this site over another, due to the testing history they already have of this site. Contamination of ground water in the Avon Avenue & Ashland Avenue from this site would be extremely unlikely, even for Iowa D.N.R. due to the Natural Slope of the ground. Operation of this site as a Salvage Yard by any future owner will also have to be in compliance with State and Federal Regulations. The scope of assessment for the future operator by these agencies will include review of documentation provided on the handling & storage of materials at the subject facility. Field visits of the site to observe field practices of handling materials and storage performed by the personnel at the subject facility. A review of the adequacy of the documentation, and field practices with documentation of those procedures, and the potential impact to nearby areas will be performed. 819 Sycamore Street, Waterloo, IA 50703-4729 1132 Country Club Drive, Boone, Iowa 50036 Office: 319-234-0509 FAX: 319-236-3597 Office: 515-432-7323 FAX: 515-432-7323 13B 10-OPERATI ONS -LETTER -02 E-mail: kirk@kess-survey.com Sheet No. 1 of 3 57 This review will cover, though not limited to, the following items: Site Improvement Plan, Contingency Plan, Materials Inventory, Scrap Metal acceptance Policy, End of Life Vehicle De - pollution Procedures, Universal Waste Management for radiation Materials, Standard Operating Procedure for Vehicular & Appliance Mercury Switch Recovery, P.C.B. & Freon Recovery, Microwave, Air conditioner, Refrigerator & Freezer Processing, Oven/Stove De -pollution and Waste Cylinders. This site was Re -Zoned "M2, P" at the request of Lockard Development (the current owner at that time) in the 1990's. Now addressing the conditions as set out by the staff, to be implemented by the future operator prior to the commencement of operations: 1. The current house is intended to stay as a Residence, either rental or sale (a sale would require platting, etc.) by the future owner/operator. The Actual Operations & Fencing are shown to start approximately 30.0 feet behind the residence, and offset from the Property Line by 8.0 ft. where most pracfical. The requested Buffer Zone & Exclusion of the Southern 300 feet has been delineated on the plat. This area is extremely uneven and would be open to redressing to eliminate dumping by others which are not part of the operation. 2. An 8 ft. Privacy Fencing has been shown around the Proposed Initial Development Area, the requirement for plantings is shown as requested. The Privacy Fence shall be in Earth Tones as requested to diminish the visual impact of the fencing, with the Plantings placed between the fence and the Property Line. 3. The private fire hydrant can be addressed by the Pumper Fire Hydrant located approximately 20+ feet from the Northwest Corner of the Subject Property, which would seem adequate. This plan has not to date been submitted to the Fire Department for review (per phone call with Deputy Chief, Steve Jordan), if a Private Fire Hydrant is required by the Fire Department, the Hydrant will be installed at the Fire Department's instruction following Waterloo Water Works Specifications. 4. The Proposed use of Hydraulic Crushing Equipment reportedly generates much less than the 85 db.s previously questioned. The Privacy Fence at an 8 ft. height around the perimeter of the site will be sufficient to block the view of any operations with the equipment. 5. Stacking is Standard operating procedure, and keeping the stack below the fence top is 819 Sycamore Street, Waterloo, IA 50703-4729 Office (319) 234-0509 FAX (319) 236-3597 Web Site www.kess-survey.com E -Mail kirk@kess-survey.com 13B10 -OPERATIONS -LETTER -02 Sheet No. 2 of 3 58 common practice, especially with crushed vehicles. 6. Operations shall all be kept within the Privacy Fencing, this includes all delivery to and shipments out of the facility, as well as storage of recycling materials. 7. All traffic areas outside the Privacy Fence shall be hard surfaced (H.M.A.) pavement, including the employee parking and the initial staging area around the office and shop as shown. This would also accommodate any A.D.A. requirements for the facility. The area interior to the Privacy Fence surface by Recycled Asphalt Product, providing a dust free drive surface, which will also reduce tracking issues. I believe this covers all the issues previously presented. If you or any of the staff members have any other questions or comments, please, contact our office. Sincerely, Kess nc. Kirk D. Eschliman P.L.S., & C.F.M. President & C.E.O. 819 Sycamore Street, Waterloo, IA 50703-4729 Office (319) 234-0509 FAX (319) 236-3597 Web Site www.kess-survey.com E -Mail kir' k@kess-survey:com 13B10 -OPERATIONS -LETTER -02 Sheet No. 3 of 3 59 Fields of Opportunities STATE OF IOWA CHESTER J. CULVER, GOVERNOR PAM JUDGE, LT. GOVERNOR October 2, 2008 DEPARTMENT OF NATURAL RESOURCES RICHARD A. LEOPOLD. DIRECTOR Duane Harms ...-.. Security State Bank 104 North Cherry Street Shell Rock, Iowa 50670 Re: Former Freese Ag Service, 729 West Airline Highway, Waterloo, Iowa - Black Hawk County Parcel ID 8913-11-151-005 Dear Mr. Harms: The Iowa Department of Natural Resources, Contaminated Sites Section, (Department) has completed the final inspection of the above referee*- location and agrees aH required IAC -587-133 environmental actions have been completed. The Department considers all environmental assessment and remedial activities complete and no further environmental actions are required at this time. While contaminants have been found the Department has not identified evidence suggesting the likely existence of a hazardous condition. This determination should not be construed to be an endorsement by the Department that a hazardous condition does not exist on the property. Instead, it is a conclusion by the Department that available information (without regard to the quality or quantity of that Information) does not suggest the likely existence of hazardous condition on the property. Furthermore, this determination does not constitute an endorsement by the Department as to the appropriatenlbas of any proposed use of the property. If such an endorsement is sought, the property may be enrolled in the Iowa Land Recycling Program, which would involve a thorough investigation and assessment of risks associated with possible uses of the property. If you have any questions or need further information please feel free to call or e-mail at (515) 281-4171 or dan.cookC++ nr.iowa.gov. niel Cook Environmental Specialist Senior Contaminated Sites c: Iowa DNR Field Office 01 WALLACE STATE OFFICE BUILDING / 502 EAST 9th STREET / DES MOINES, IOWA 50319-0034 515-281-5918 TDD 515-242-5967 FAX 515-281-8895 www.lowadnr.goV 60 f t -I 700:-1 *.J sof0pportwtics THOMAS J. VILSACK, GOVERNOR SALLYJ. PEDEASON, LT. GOVERNOR August 9, 2006 Duane Harms Security State Bank 104 North Cherry Street Shell Rook, Iowa 50670 HAUL. 1:12 CON: 12-15 Doc # 8172 STATE OF IOWA DEPARTMENT or NATURAL. RESOURCES JEFFREY R VONK, DIRECTOR Re: IDNR Groundwater Sampling, Freese Ag Service, 729 West Airline Highway, Waterloo, Iowa Dear Mr. Harms: In July 2006 the, Iowa Department of Natural R roes, Contaminated Sites Section, (Department) attempted to co t groundwater directly west of the Fr :a Ag Service site in Waterloo, Iowa to further delineate the westward edge of the ag chemical plume found on site. The Department bored to 52 feet at two locations but was unable to locate the first unconfined aquifer. Due to the tight soil conditions found below the site the Department feels the contamination is being con # in the upper soil levels and will not impact the deep well located a quarter mile to the The Department considers the groundwater issues at the Freese Ag Servi.; site to be properly defined and no further groundwater assessment will be required. The next step will be to add - the solid waste issues at the site. Within the next 30 days please send a s 'Lite to the Department outlining the steps that will be taken to remove the solid waste including a timetable for such. Once the solid waste issues have n addresses and a final r, • 'rt has been sent to the Department a 'no further action' statement will be Lz tied for the site for the Contaminated Sites Section Issues. • If you have any questions or need further Information please ft : free to call or e-mail at (515) 281-4171 ordart. dnr.state.ia.us. iel Coo Environmental Specialist Senior Contaminated Sites Section Dave Cieery, Terracon Consultants inc., 6612 chancellor Drive, Suite 102, Ceder Fells, Iowa 50613 lows DNR Field Office 01 WALLACE STATE OFFICE BUILDING I 502 EAST 9th STREET / DES MOINES, IOWA 5031 515-281-5918 • TOO 515-242- = ;7 FAX 515-261.6794 WyMiowadnr.com 61 --4 u.ticl.,:6_tz` • 0 af g r jaofis ,..V. th ‘,61 9'43 W. ilt1/41-11' n g't v 761 iiLL 7 75__LiL 1:4 -TA: pvi () 41 AubvELy ( (-38 (t/, 7a/ --) -L/ 92-1 v,1 A (9q L&JijQ L525(40 I 1/4( 01\) gic„4...6c-2/22, .7) -)41 ?2 • 014_0' A5'I(//4 93S ilsh1Qtid Q135- As A /a. frq. 2_14d A 2,2_0,46 Of Hetpsz 22-4 01/444p -e A2-1 62 Arnrfa-i!'" C, go14(1 .6.., fro 0 , i I 1 '..4 ‘,.• c ta-03 /11 1411 gL0 1,(51- 14/0-e-loc, ,etko mac,v4 \Qco-,ty-(06 AO At 41111.60. ern, eliztity atc, ct rtd r Ct5tA5AIq( L431 I 63 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 PATRICK MORRISEY Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: October 6, 20 4 Prepared: September 30 201 Dept. Head Signature: # of Attachments: SUBJECT: Request by Helland Engineering on the behalf of Iowa Development Enterprises, LLC for the 5 -lot final plat of Van Eaton Subdivision, located at the former Van Eaton School site, which is located north of Ray Tiller Park on the east side of Burton Avenue Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval Summary Statement: Transmitted herewith is the request by Helland Engineering on the behalf of Iowa Development Enterprises, LLC for the final plat of Van Eaton Subdivision, which is a 5 -lot residential subdivision. Please find attached the following documents: o Staff report o Aerial photograph of the area o Final Plat The area to be platted shows five residential lots, each 8,630 SF in area fronting up to the east side of Burton Avenue, located north of Ray Tiller Park near the intersection of Burton Avenue and West Donald street. The site in question is zoned "R -1,R -P" Planned Residence District, and was rezoned from "R-2" One and Two Family Residence District on April 4, 2011. The "R -1,R -P" Planned Residence District allows for discrepancy in the standard lot size requirements, as well as compatible with surrounding development in terms of lot area, orientation, design, height, etc. The City Council may alter these requirements after receiving a recommendation from the Planning, Programming and Zoning Commission. Residential lots across from the proposed subdivision are approximately 8,340 SF in area, and 60'x 139', which is similar and compatible to the proposed lots. All lots within the subdivision are 63.5'x 136' (8,630 SF). The final plat shows side yard setback lines of 5' and front and rear yard setback lines of 20'. Since the property is zoned as "R -1,R -P", the underlying setbacks for the "R-1" District apply, which is a 30' front and rear yard setback, and 10% of the lot width at the CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer building line for the required side yard setback, which in this case would be 6.3'. However, the Planning, Programming and Zoning Commission recommended approval of the site plan amendment with reduced setbacks. It would appear that the plat meets the intent of the Subdivision Ordinance. It should be noted that an accompanying Report of the City Engineer letter is not included with this letter, however, one will be obtained and forwarded to the City Council prior to the scheduled meeting. Therefore, we would ask that the City Council adopt a resolution approving the Final Plat of Van Eaton Subdivision, a 5 -lot residential subdivision located along the east side of Burton Avenue, just north of West Donald Street. Should you have any questions, please do not hesitate to contact our office. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Land Use and Housing. Alternative: Background Information: Within the past few years, the City of Waterloo obtained multiple former school sites, and in some occasions, demolishing the former schools to open the land up for potential new residential development. In 2011, multiple school sites were rezoned to a "R -P" Planned Residence District for the purposes of reviewing new development upon these sites to ensure that it is compatible, harmonious and overall positive impact to the existing neighborhood. Legal Description: The West 136 feet of the West one-half of Lot 2, Block 2, a Replat of the West V2 of Cushman Heights, City of Waterloo, Iowa Subject to easements, restrictions, covenants, ordinances and limited access provisions of record and not of record. AS: to Cc: Noel Anderson, Community Planning & Development Director Eric Thorson, City Engineer Dennis Gent:, Assistant City Engineer --file-- REQUEST: OWNER/DEVELOPER: LOCATION: CURRENT ZONING: LAND EVALUATION SITE ASSESSMENT: MAJOR STREET PLAN: SURROUNDING LAND USES: FLOOD INFORMATION: UTILITIES: RELATIONSHIP TO PLAN: STAFF ANALYSIS August 7, 2012 REQUEST BY CITY OF WATERLOO FOR PRELIMINARY AND FINAL PLAT OF VAN EATON SUBDIVISION. City of Waterloo, Community Development, 620 Mulberry Street, Waterloo, Iowa, 50702. The site is located on the east side of Burton Avenue north of West Donald Street and South of Midland Street. It is the site of the former Van Eaton School. The property is currently zoned "R-2" One and Two Family Residence District. According to the Comprehensive Plan the area in question is located in the Primary Growth Area. The area is served by Burton Avenue, which is a minor Arterial Street. Access is proposed to be from Burton Avenue. North East South "R-2" Residence District - Residential "R-2" Residential District — Residential and undeveloped land "R-2" Residence District — Residential and undeveloped land West "R-2" Residence District - Residential The entire plat is not affected by a flood hazard area, as indicated by the Federal Insurance Administration's Flood Insurance Rate Map No. 1903CO188F. There is an existing 8" sanitary sewer line that runs from the north to south along Burton Avenue that will service lots 1,2,3. However, that line then heads straight west away from the development. There is however a second 8" sewer line that runs from south to north along Burton Avenue that ends at Fairchild Street. The developer is proposing to tap two separate sewer lines from this line to run to lots 4 and 5. There is an 8" water main that runs along the east side of Burton Avenue that will service the development. The proposed Preliminary and Final plat would appear to be in conformance with the Comprehensive Plan and Future Land Use Map for this area which designates it as low density one and two family residential. The preliminary and Final plat consists of 5 lots totaling 2.2 acres to be developed. The lot layout consists of 5 lots at 63'x 301'. 54". However, staff is asking that the lots be reduce to 63' x 136' to allow for future residential development to the east. Reducing the lot lengths from 301' to 136' would allow for the construction of a street along the easterly property line that runs north and south. This would allow for potentially allow for 10 to 15 more homes in this area. There is a 15' utility easement along the fronts of the lots as well as a 20' setback. Access to the proposed new homes will be from Burton Avenue, which is a classified as a Minor Arterial. All utilizes are present to serve the Page 69 area however, there may be some concern from the Engineering department of the proposed sewer line taps for lots 4 & 5. The engineering department has asked that the sewer line connections for lots 4 & 5 be placed within a private easement within the development as opposed to in the street right- of-way. The developers have agreed to do so. STAFF Staff recommends the proposed Preliminary and Final plat be approved for RECOMMENDATION: the following reasons: 1. The plat is in accordance with the Subdivision Ordinance and can be serviced by extensions of existing utilities. 2. The plat is in accordance with the Future Land Use Map and Comprehensive Plan for this area. 3. The plat would appear to provide for the orderly development of land and is compatible to surrounding developments And Subject to: 1. That the lot sizes be reduced to 63' x 136' to allow for future residential development to the east. Page 70 City of Waterloo Planning, Programming and Zoning Commission August 7, 2012 Tr=jI C-2 2 M-2- M-1 _J R-1 A-1 M -2,P A-1 R -2,C -Z I R-3 tilimmowiliamom mimosimmormi i R'''monstSumwort•EN m''' momptiummaim 11=E"1- misogimmo.pma . mums7mommemi minivamommen Im. mim'ammisrum am. moan -- am =mop mom MINIM MI . WM. 1 rpm, 11111111119111111101 :uuiu 111111 Boob LJ MID AN) ST A-1 • R -2/C -Z JOSEPHINE S III R-4 n R -2,C -Z INsT R-3 R-4 WAI KFR s fl 3 5 .11 C-2 micNAEL yE VOI Li Preliminary and Final Plat Van Eaton Subdivision 0 0 AD O,„ 13381S OII4.J81VJ BURTON AVENUE Off BOW.) 'CLE M 49.99 N • 8,6300 Sq.. Ft I L J S89°14%'W 138.0 FOUND 1'o.E. IRON PIPE s FOUND POA. IRON PIPE I I 4TW 1 I I - r----136.0----� k • � 8,66300 Sq. t 3 � t L---N89°16'WE---J r----136.0-----1 t I 8,630 Sq. t I 8 ---N89°16WE---J I-----136.0'---s..y."----., • 6,63• 00 Sq. t I 8 L ---N 89°1T/°'E---J I I I AVE9 S6 E9 N SZLIE 349.905 (/ ^ I �C+2Prn Pt tiF v Js, x ----- `D\ id (J01.5/'J 2 �q E:! tg RI y ,§"g^4 0s 0 6004' f ek do, loy fWOANOUB1M CAP 18505 5r Zo z C) „NOISIAIGUf1S NO±V3 NVn„ 3/YM 313 AVON AVENUE (BOB RO.W.) g�g as s• NOISWOREO NOIE3 NEA JO N 1! 2 a i OWNER'S STATEMENT AND RESTRICTIONS FOR "VAN EATON ADDITION" OF WEST 136 FEET OF LOT 2, BLOCK 2, REPLAT OF W 1/2 OF CUSHMAN HEIGHTS IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA The undersigned, Iowa Development Enterprises, LLC, an Iowa Limited Liability Company, with its principal office in Cedar Falls, Iowa, as owners of the West 136 feet of the West one-half of Lot 2, Block 2, Replat of the West 1/2 of Cushman Heights, City of Waterloo, Iowa, per File #2014-00019582, are desirous of replatting said parcel in five lots. RESTRICTIONS 1. The property is zoned R-1, R -P and is planned for single family housing. EASEMENTS 1. See Final Plat for proposed public easements. This property is subject to easements of record and not of record. IMPROVEMENTS 1. All public improvements are in place at this time. Iowa Development Enterprises, LLC State of Iowa ) ) ss: Black Hawk County ) On this241 day of , 2014, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared a Representative of Iowa Development Enterprises, LLC, to me known to be the person(s) named in and who executed the foregoing instrument, and acknowledged that he/she executed the same as his/her voluntary act and deed on behalf of Iowa Development Enterprises, LLC . CALI LYNN SORBE Commission Number 777870 My Commi 8 20Exxpires April Notary Public in and for the State of Iowa STATE OF IOWA COUNTY OF BLACK HAWK CERTIFICATE OF SURVEY SS. ) I, Jeffrey P. Helland, a Professional Land Surveyor in the State of Iowa, do hereby certify that I have made a survey of what is to be known as: VAN EATON SUBDIVISION, City of Waterloo Black Hawk County, Iowa Which is located on and embraces the real estate described as: The West 136 feet of the West one-half of Lot 2, Block 2, Replat of West'/2 of Cushman Heights, City of Waterloo, Iowa. Containing 43,150 sq. ft. Subject to restrictions, easements, covenants, ordinances, and limited access provisions of record and not of record. I further certify that the accompanying Plat is a true representation thereof in accordance with my field notes of said Survey, has been prepared in accordance with the laws of the State of Iowa relating thereto, and the figures in said Plat representing distances are in feet and decimals of feet, and that said Survey and Plat contain and show any and all surplus and any and all deficiencies from former surveys of record. In witness whereof, I have set hand and seal as a Professional Land Surveyor at Waterloo, Iowa this 9th day of September, 2014 Iowa Reg. No. 16264 CITY OF WATERLOO PLANNING AND ZONING COMMISSION REQUEST FOR PLATTING �R���UU�� (MINOR _____/ 1. APPLICATION INFORMATION: Jones,a.Applicant's Name (please phnt):City oJWaterloo Community Development' Rudy D.�keo�r Address: 020rWu/her/yStreet __- Phone: 319-291-4429 City: Waterloo State Iowa Zip: 50705 b. Status of Applicant: (a) Owner X (b) Other (CHECK ONE): If other explain: c. Name if different than above (please print) : City of Waterloo, Iowa Address: City Hall, 715 Mulberry Street Phone: City Cler� �319'2S1-4311 City: Waterloo State: Iowa Zip: 50703 2. PROPERTY INFORMATION: a. Name of Plat: Van Eaton SubdivisionA ReplatnfLot2,Bhok2nf—W, 1/2 Cushman Heights b.GonendLocedonofPnupe�y:Former Van �atnnElementary School �onBurton Avenue o.Area ofproposed Plat: 85.6U6.8Square Feet, or 2,192 Acres d. 3. OTHER DOCUMENTATION: a. Preliminary Deed of Dedicati b. Overall Street Plan (if applicable)Applicable)c. B�KUcop�snfthopro|kninary Plat which are in conformance with section 1 13-2 of the Subdivision Ord d. Four (4) copies of Preliminary Deed of Dedication 4. PUBLIC IMPROVEMENTS: a. Are you requesting participation by the City in any improvements? No None were required b. If yes specify why and for what for? � c. Costs (estimated): Total CosEstimate Requested City Share Storm Sewer $ $ Sanitary Sewer $ $ Paving $ $ Land Dedicated $ $ Total $ $ The Request Fee of *100 + $10 per lot (payable to the City ofVyohadon) is required.This fee is non- refundable. Undernocond�k)nshaUea|doumoronypa�th for of said roqu�tLVbe approved. Any major change in any of the information given will require that the request o back through the process wKhanew Request Fee. The undersigned omf�yunder oath and under the penalties Vfperjurythotall informobunonihiorequeatandoubmitteda{ongwdhitinhueandoorrect.A||infonmotionm~bmitted will be us bythe VVater1oo P|anning. Programming, and Zoning Commission and the Waterloo City Council in making their decision. Any major change in any of the information given will require that the request go back through the process, with a new Request Fee. The undersigned authorize City Zoning Officials to enterthe property in question in regards to the request. Signature of Applicant Date Signature of OwneDate Sheet No. 1 of 1 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 PATRICK MORRISEY Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: October 6, 2014 Prepared: September 30, 2014 Dept. Head Signature: # of Attachments: er? SUBJECT: Request by Iowa Development Enterprises, LLC for the final plat of the Replat of Summerland Farms Lot 1 into a 12 -lot residential subdivision located at the intersection of Summerland Drive and Dysart Road Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval Summary Statement: Transmitted herewith is the request by Iowa Development Enterprises, LLC for the preliminary plat of the Replat of Summerland Farms Lot 1 into a 12 -lot residential subdivision located at the intersection of Summerland Drive and Dysart Road. Please find attached the following documents: o Staff report o Aerial photograph of the area o Final Plat The area to be platted shows an existing sanitary sewer line and water line in the existing Summerland Drive and Mills Lane, and a proposed sanitary sewer and water line in the proposed Summerland Drive extension. The lots in question are 45' in width, and 110' to 127' deep. The Planned Residence District allows for discrepancy in the standard lot size requirements, as well as compatible with surrounding development in terms of lot, area, orientation, design, etc. the houses would be located with 5' setbacks from Mills Lane, which was approved as a part of the Planned residence District. It would appear that the plat meets the intent of the Subdivision Ordinance. It should be noted that an accompanying Report of the City Engineer letter is not included with this letter, however, one will be obtained and forwarded to the City Council prior to the scheduled meeting. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Therefore, we would ask that the City Council adopt a resolution approving the Final Plat of Replat of Summerland Farms, Lot 1. Should you have any questions, please do not hesitate to contact our office. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Land Use and Housing. Alternative: Background Information: AS: to cc: Noel Anderson, Community Planning & Development Director Eric Thorson, City Engineer Dennis Gent:, Assistant City Engineer --file-- REQUEST: APPLICANT(S): GENERAL DESCRIPTION: SURROUNDING LAND USES AND IMPACT ON NEIGHBORHOOD: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS REQUIRED/ NEEDED: DRAINAGE: DEVELOPMENT HISTORY: July 1,2014 Request for the 12 -lot final plat of the replat of Summerland Farms Lot 1 near the intersection of Mills Lane and Dysart Road. Iowa Development Enterprises, 2909 Mills Lane, Waterloo, IA 50702 The applicant is requesting to construct six new twin homes on the area in question when the lot is subdivided. The request to plat the land into 12 -lots would not appear to have a negative impact upon the surrounding area, as the lot sizes would be similar and consistent with other lot sizes in the area. The proposed final plat would not appear to have a negative impact upon vehicular traffic or pedestrian traffic conditions in the area. Two of the duplexes would have frontage on Summerland Drive, which is located west of the plat. Four of the duplexes would have frontage along an extension of Summerland Drive, which is located between Lots 5 through 12. Summerland Drive is classified as a Private Street. Dysart Road is located to the east of the plat, and it is classified as a Collector. There are no recreational trails within the immediate area. Future plans call for a recreational trail to be extended eastward from Highway 21 to the entrance of the casino along East Shaulis Road. The area in question was rezoned from "A-1" Agricultural District to "R -3,R -P" Planned Multiple Residence District on September 4, 2003. A site plan amendment for the proposed twin homes was approved on August 6, 2013. North — Vacant development ground, zoned "A-1" Agricultural District. South — Single-family development, zoned "R -3,R -P" Planned Multiple Residence District. East — Mobile Home park, zoned "R-3" Multiple Residence District. West — Single-family development, zoned "R -3,R -P" Planned Multiple Residence District. There appears to be no need for additional screening and buffering for this request. The final plat request would not appear to have a negative impact on drainage in the area. The surrounding area consist of a mix of residential development ranging from one and two family dwellings near the area in question, to mobile homes on the east side of Replat of Lot 1 — Summerland Farms Add Page 1 of 3 FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE L.AND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: July 1, 2014 Dysart Road. The mobile home park was developed in the 1970s, and many of the houses in the area in question were constructed in the 2000s and 2010s. The area in question is not located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map Community Number 190025 and Panel Number 0316F, dated July 18, 2011. There are no nearby parks within the immediate are of the development. There is an open space located in the middle of the development in question. There is an 8" sanitary sewer located next to Mills Lane that runs within an easement to the south of the area in question. The proposed subdivision, according to the deed of dedication will be served by public sanitary sewer and public water mains. The Future Land Use Map designates this area as Low Density Residential. The proposed plat would be in conformance with the Comprehensive Plan and Future Land Use Map for this area. The applicant is requesting to replat Lot 1 of Summerland Farms into 12 lots, which will be located north of Mills Lane. The purpose of subdividing the lot is to allow for the construction of six duplexes, for a total of 12 dwelling units on the area in question. Along the frontage of all lots in the subdivision there are 20' building lines, along with 20' rear yard setbacks. On the edges of each proposed duplex, there will be five foot side yard setbacks. Each duplex will share a common wall down the middle of the proposed buildings. Along the southern edges of Lots 4, 8 and 12, there is a five foot utility easement to allow for any necessary utilities to serve the subdivision. In an e-mail from MidAmerican Energy Company, they have requested that a 10' utility easement be maintained between lots 2 and 3, lots 6 and 7 and lots 10 and 11. At the southeast corner of Lot 12, MidAmerican Energy has also requested that a 10'x 10' utility easement be established for the purpose of allowing for an electrical enclosure. Also, MidAmerican Energy has requested that a 15' utility easement be maintained on the frontages of Lots 1 through 4, which is shown on the plat. Staff has received a revised plat that shows a turn -around for large vehicles at the end of the dead-end streets. Lot sizes range from 5,063 SF to 5,737 SF, which would be sufficiently sized for each dwelling unit. Replat of Lot 1 — Summerland Farms Add Page 2 of 3 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: July 1,2014 The submitted final plat appears to meet the guidelines as put forth by the Subdivision Ordinance. Therefore, staff recommends that the request for the Final Plat of Replat of Lot 1 Summerland Farms be approved due to the following reasons: 1. The plat can be serviced by the extension of existing utilities. 2. The plat is in accordance with the Subdivision Ordinance, and would appear to meet the requirements of the Zoning Ordinance. 3. The plat will create an infill development site within the Primary Growth Area, as well as additional housing development options within the City. Replat of Lot 1 — Summerland Farms Add Page 3 of 3 City of Waterloo Planning, Programming and Zoning Commission July 1, 2014 C -P E. SHAULIS RD. A-1 ,,000 50C r—� 1,000 Feet Final Plat of the Replat of Summerland Farms Lot No. 1 KESS & Associates, Inc. City of Waterloo Planning, Programming and Zoning Commission July 1, 2014 Final Plat of the Replat of Summerland Farms Lot No. i KESS & Associates, Inc. N W 4�:!i. E -=' IL i,°, , £�( ,m 250 12E 0 250 drerloo `o I Feet NXN D. Eas.an, P.l.s w.. 1t No. 9991 919 4x«.40. sues, 2X.11.« I..9 5072-4729 - mans 319-2004-030e (Dm.. Nan. 12334 -FAA -x87-04,2.9) cop 1 z 8 Q) _ 240 � M a 470 It Q aaaa� IP IS.BPS reft‘ Fa SF DEC A LOT 85 SUMMERLAND PARK SHALL OUT COEN PRIOR LOT 88 SUMMERLAND PARK CITY OF WATERLOO BLACK BAWL COUNTY STATE OF IOWA rt. 0XXOSS/i0A15 M¢54 37418X1, & a ALL 110tt EA4YF8i! WABAY f.19FIMlI SUMMERLAND DRIVE 0400'34'44"W) - (45.82') SS ASSO is (ASAP) I• («2a.'� (w as 211211. J. Y1 r All ROE nova. iE ® wswa „40.2,« — 2 anwn amen 1 (wce2') _ i4s di (4511) (a� ' N _ of (0597) 1 (4881) («9242,'42,) j I9nwn,TO. r 7-- P. ? oin I 1440') f5 1. a 11 11 (40474') ii (X2'48"&O) 1. a! 1 28 anu sxw 14570') 142'24'20) 6 141 f_N 5_ co �g z •n now rA 11240 9i! le (93O'4E0'4) $6 1U ' a 11 ' (000.01ov 'as ��V (4o22)'Oo'D y . f - i I�o88 55 L 1140 1 n4 (42'251041 ''-=5 1170 r. (2000'5'4) 0 4,i A 9 ^ ;a (Naruto'W) 6 aa40Aa baa II au 5 12, �e ,, s J (70009'0 4) 4 a TA - 4 S GE= 2i1E55EZ1[M l wuwuSI5048049497 SUMMERLAND DRIVE xAF04D QX1fAY8 w E. 150.174 MN a M7 090042 .E 1/4. SEI/.. 4049 7841 04)4 Nw 1/A S1' 1/A 24011 5`1881NO. 1 OF 1_ FINAL PLAT: SUMMERLAND FARMS REPLAT LOT 1 PREPARED FOR: IOWA DEVELPOMENT ENTERPRISES. L.L.C. 2909 MILLS LANE, WATERLOO. IOWA 50702 IHREI SE 1/4, NE 1/4, SECTION 13, T88N, R13W OWNER'S STATEMENT AND RESTRICTIONS FOR "SUMMERLAND FARMS REPLAT OF LOT 1" SUMMERLAND FARMS IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA The undersigned, Iowa Development Enterprises, LLC, an Iowa Limited Liability Company, with its principal office in Waterloo, Iowa, as owners of Lot 1, in Summerland Farms as shown on said Summerland Farms Replat of Lot 1, in the City of Waterloo, Black Hawk County, Iowa, per File #2014-00020828, are desirous of replatting said Lot 1. RESTRICTIONS 1 The property is zoned R-3, R -P and is planned for multi -family housing. 2. The Deed of Dedication for "Summerland Farms" would apply regarding the restrictions and minimum standards for the construction of any structures on Lot 1, except for: EASEMENTS 1. Easements are shown on the Replat of Lot 1 IMPROVEMENTS Summerland Drive will be extended northerly between lots 5 thru 6 and Lots 9 thru 12 per replat, with public sewer and water extended to service said lots. State of Iowa ) ) ss: Black Hawk County ) owa Development Enterprises, LC, Representative On this Z(Q day of TURe, , 2014, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared a Representative of Iowa Development Enterprises, LLC, to me known to be the person(s) named in and who executed the foregoing instrument, and acknowledged that he/she executed the same as his/her voluntary act and deed on behalf of Iowa Development Enterprises, LLC. CALI LYNN SORBS Conmistion Number 777870 My COMMISSIOn Expirex ril 8 2016 art°,♦ Notary Public in and ort a State of Iowa SUMMERLAND FARMS REPLAT LOT 1 CERTIFICATE OF SURVEY I, KIRK D. ESCHLIMAN, A LICENSED PROFESSIONAL LAND SURVEYOR IN THE STATE OF IOWA, DO HEREBY CERTIFY THAT I HAVE MADE A SURVEY OF WHAT IS TO BE KNOWN AS "SUMMERLAND FARMS REPLAT LOT 1", IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, STATE OF IOWA, WHICH IS LOCATED ON AND EMBRACES THE FOLLOWING DESCRIBED PREMISES, TO -WIT: LOT 1 OF SUMMERLAND FARMS ADDITION TO THE CITY OF WATERLOO, BLACK HAWK COUNTY, STATE OF IOWA, AS RECORDED IN WARRANTY DEED, AS DOCUMENT NO. 2010- 00004962. I FURTHER CERTIFY THAT THE ACCOMPANYING PLAT IS A TRUE REPRESENTATION OF SUCH SURVEY AND IS MADE IN ACCORDANCE WITH MY FIELD NOTES THEREOF; THAT THE LOCATION OF STREETS, AVENUES AND LOTS AND THEIR REPRESENTATIVE NAMES, NUMBERS, WIDTHS, COURSES AND DIMENSIONS ARE TO BE AS SHOWN ON THE ACCOMPANYING PLAT; THAT SAID SURVEY AND PLAT CONTAIN AND SHOW ANY SURPLUSES AND/OR DEFICIENCIES FROM FORMER SURVEYS, AND THAT IRON STAKES SHALL BE SET AT ALL LOT CORNERS PRIOR TO ONE YEAR FROM THIS DATE. WITNESS MY HAND AND SEAL AT WATERLOO, IOWA, THIS i G�`1 DAY OF .,��y6 ,2014. KIRK D. ESCHLIMAN, PLS & CFM IOWA LICENSE N RENEWAL DATE: DECEMBER 31, 2015 SHEETS COVERED BY THIS SIGNATURE & SEAL: SHEET 1 OF 1 12A35 -CERT -SURVEY -01 SHEET NO. 1 OF 1 CITY OF WATERLOO, IOWA PLANNING AND ZONING COMMISSION REQUEST FOR FINAL PLATTING 1. APPLICATION INFORMATION: a. Applicant's Name (please print): Jason Guthrie Address: 2909 Mills Lane Phone: 319-961-0389 City: Waterloo State: Iowa Zip: 50702 b. Status of Applicant: (a) Owner: "X" _ (b) Other: (CHECK ONE): If other explain: c. Property Owner's Name if different than above (please print): Iowa Development Enterprises, L.L.C. _ Address: 2909 Mills Lane Phone: 319-961-0389 City: Waterloo 2. PROPERTY INFORMATION: a. Name of Plat: Summerland Farms Replat Lot 1 State: Iowa Zip: 50702 b. Legal Description of Area to be Platted (print below or attach separately): Lot 1 of Summerland Farms Addition to the City of Waterloo, Black Hawk County, State of Iowa, as recorded in Warranty Deed, Document No. 2010-00004962. c. General Location of Property: NE Corner of Summerland Farms Addition, West of Dysart Road c. Area of Proposed Plat: 77,515.0 Square Feet &/or 1.780 Acres d. Area of Proposed Plat to be dedicated/conveyed to the City: None / Zero e. Value of Area to be Dedicated/Conveyed to the City: Not Applicable f. Zoning District: R-3, R -P 3. OTHER DOCUMENTATION: a. Date of Preliminary Plat Approval: P & Z: City Council: b. Six (06) copies of the Final Plat, which are in conformance with Section 11-3-2 of the Subdivision Ordinance. c. Four (04) copies of the Deed of Dedication. (2 must be Original Signatures) d. Four (04) copies of all Petition and Waiver Forms (2 must be Original Signatures) e. Four (04) copies of the Certificate of Survey. (2 must be Original Signatures) 4. PUBLIC IMPROVEMENTS: a. Costs for any Public Improvements: Estimated: Actual: b. Costs (estimated): Storm Sewer: Water Main: Sanitary Sewer: Pavement, None Public: Land Dedication: TOTAL COST: Total Cost estimate: $ Not Applicable $ 15,240.00 $ 18,040.00 $ Not Applicable $ Not Applicable $ 33,280.00 The Request Fee of $215 + $10 per lot (payable to the City Clerk, city of Waterloo, Iowa) is required. This fee is non- refundable. Under no condition shall said sum or any part thereof be refunded for failure of said request to be approved. Any major change in any of the information given will require that the request go back through the process, with a New Request Fee. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. Signature of Applicant Date 12A35 -CITY OF WATERLOO -FINAL -PLAT Sheet No. 1 of 1 Signature of Owner Date Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-878 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, APPROVING THE FINAL PLAT AND NECESSARY DOCUMENTS OF THE REPLAT OF SUMMERLAND FARMS LOT 1 INTO A 12 -LOT RESIDENTIAL SUBDIVISION LOCATED AT THE INTERSECTION OF SUMMERLAND DRIVE AND DYSART ROAD IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, on this 6th day of October, 2014, at a regular meeting of the City Council of the City of Waterloo, Iowa, the Final Plat of the Replat of Summerland Farms Lot 1 into a 12 -lot residential subdivision located at the intersection of Summerland Drive and Dysart Road, Waterloo, Black Hawk County, Iowa, was presented for approval, and WHEREAS, said Final Plat has been previously submitted to and has been approved by the Waterloo City Planning, Programming and Zoning Commission, and WHEREAS, said Final Plat has been considered and should receive approval of this Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Final Plat of the Replat of Summerland Farms Lot 1 into a 12 -lot residential subdivision located at the intersection of Summerland Drive and Dysart Road, Waterloo, Black Hawk County, Iowa, be and it is hereby approved and the Mayor Pro -Tem and City Clerk of the City of Waterloo, Iowa, are hereby authorized and directed to certify and affix their signatures to said resolution. PASSED AND ADOPTED this 6th day of October, 2014. Quentin Hart, Mayor Pro -Tem ATTEST: Suzy Scihares, CMC City Clerk Resolution No. 2014-878 Page 2 CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Resolution No. 2014-878, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 6th day of October, 2014. 2014. SEAL Witness my hand and seal of office this 6th day of October, Suzy Schates, CMC City Cler CITY OF WATERLOO Council Communication City Council Meeting: October 6, 2014 Prepared: October 1, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2015 GERALDINE ROAD - PHASE III CITY CONTRACT NO. 871 South Port Third Addition - Sanitary Sewer Plans Sewage Treatment Agreement For The Iowa Department of Natural Resources Submitted by: Jeff Bales, Associate Engineer Recommended City Council Action: Staff has reviewed these plans and construction permit application agreement with Iowa DNR and recommends Council approve these documents and authorizes Mayor to sign and enter into said agreement. Summary Statement Transmitted herewith is the sanitary sewer plans that will serve South Port Third Addition and the construction permit application agreement with Iowa DNR in conjunction with the RISE -funded road project — Geraldine Road (Phase III) as prepared by JDE Engineering. The plans and agreement are available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required N/A Source of Funds N/A Policy Issue N/A Alternative N/A Background Information The roadway project has been awarded RISE Funding by the DOT Commission and includes a 1394 -ft. extension of Geraldine Road to tie into Airline Highway. Iowa Department of Natural Resources Wastewater Section Construction Permit Application SEWAGE TREATMENT AGREEMENT INSTRUCTIONS This agreement must be executed for all projects where construction and sewage treatment will be provided by different parties; i.e., a private subdivision connecting to a municipal system. This agreement must be executed by the parties who are owners at the time the permit is issued, regardless of whether title to the proposed construction project will be transferred after completion of the project. This agreement is not necessary when a contract for sewage treatment already exists; i.e., service contracts between municipalities. However, the Department of Natural Resources must be informed in writing that the contractual agreement does exist. APPLICANT ENGINEER OWNER Glenn Behrends FIRM JDE Engineering, PLC ADDRESS 3261 W. Airline HWY., Waterloo, IA 50703 ADDRESS 402 E. 4th Street, Suite 101, Waterloo, IA 50703 REPRESENTATIVE Glenn Behrends TELEPHONE 319-233-5616 PROJECT OFFICER Jim D. Ellis, PE TELEPHONE 319-464-7913 PROJECT IDENTIFICATION Geraldine Road Phase III Contract No. 871 OWNER AND SYSTEM RECEIVING WASTES City of Waterloo waste water treatment facility CERTIFICATE I am the authorized representative of the owner identified above and state that the proposed sanitary sewerage facilities shall be constructed in accordance with the plans and specifications and all wastes contributed by this project shall be discharged to the treatment system identified above. SIGNATURE cfritA.Z44.4.0 TITLE 0 c,,,,,, 1,...e.4--- DATE ct 12(181 AGREEMENT TO PROVIDE SEWAGE TREATMENT I am the authorized representative of the owner of the system identified above and state that the connection of the proposed sanitary sewerage facilities identified above is approved by the owner, and that the owner accepts responsibility for providing adequate treatment of all wastes contributed by this project, in accordance with the provisions of Chapter 455B, Code of Iowa, and the rules of the Department of Natural Resources. This agreement shall not be construed in any way to affect any local ordinances, sewer service agreements, or fee systems entered into between the parties. SIGNATURE TYPED OR PRINTED NAME Ernest G. Clark TITLE Mayor PHONE NUMBER 319-291-4301 DATE DNR form 29 (Nov 00) 542-3219 IOWA DEPARTMENT OF NATURAL RESOURCES Wastewater Disposal System Construction Permit Application Fee Form Owner Name: Glenn Behrends CASHIER'S USE ONLY 0945-542-NPDE-Cp-0570 32-3202 Owner Address: 3261 W. Airline Hwy. City, State, Zip: Waterloo, IA 50703 Project Identification: Geraldine Road Phase III Contract No. 871 x $100 Fee enclosed Please sign and return this form with a check or money order payable to "Iowa Department of Natural Resources". Place it and the check or money order on top of other Construction Permit Application documents. Effective beginning July 1, 2006, Applications for Construction Permits for wastewater disposal systems required by Iowa Code 4558.173 and rules in Iowa Administrative Code 567 IAC 64, must be accompanied by the fee required by Iowa Code 4558.197 and Iowa Administrative Code 567 IAC 64.16(3)"c". The fee its $100 for each application, regardless of project size and project type including sanitary sewers, pump stations, 1.reatment units or a combination thereof. The fee shall be submitted with the certified engineering documents necessary to apply for a construction permit (plans, specifications and related application schedules A, F, and G as well as the appropriate schedules indentified on page 2 of Schedule A). The construction permitting process is initiated as planning for construction begins. Planning coordination and submittal of preliminary engineering reports or facility plans precedes submittal of technical documents necessary to constitute a construction permit application. The application fee is not necessary when submitting a planning document but must accompany construction permit application documents. A fee should accompany each permit application received on or after July 1, 2006. Failure to submit a fee with the application may delay the processing of a construction permit. If you have any questions regarding the application fee, please contact Donna Gomm at 515-281-8502 or Donna.Gomm@dnr.iowa.gov Signature of Owner or Representative:X j3-5212A1A-4:7-41---t-i4LJ Printed Name: t+Lh.A rwa-444. S Telephone or email contact: 51/ - z - 6'474° Mail to: Iowa Department of Natural Resources Wastewater Engineering Section 502 East Stn Street Des Moines, IA 50319-0034 06/2011 cmz C,c ettu S@ PT l X . DNR Form 542-1245 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-879 RESOLUTION APPROVING WASTEWATER DISPOSAL SYSTEM CONSTRUCTION PERMIT APPLICATION AND SEWAGE TREATMENT AGREEMENT WITH IOWA DEPARTMENT OF NATURAL RESOURCES AND DIRECTING EXECUTION OF SAID APPLICATION BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Wastewater Disposal System Construction Permit Application and Sewage Treatment Agreement dated October 6, 2014, in conjunction with F.Y. 2015 Geraldine Road - Phase III, Contract No. 871, by and between the Iowa Department of Natural Resources and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 6th day of October, 2014. Ernest G. Clark, Mayor ATTEST: y S a -s, CMC City Clerk CITY OF SVA I'ERLOO Council Communication City Council Meeting: October 6, 2014 Prepared: September 30, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2015 GERALDINE ROAD - PHASE III RM -8155(742)-9D-07 NOTICE OF IN IENT FOR NPDES COVERAGE UNDER GENERAL PERMIT TO THE IOWA DEPARTMENT OF NATURAL RESOURCES Submitted by: leff Bales, Associate Engineer Recommended City Council Action: It is recommended that the Mayor be authorized to sign this Notice of Intents for NPDES Coverage Under General Permit to the Department of Natural Resources. Summary Statement Attached are four "NOTICE OF INTENT FOR NPDES COVERAGE UNDER GENERAL PERMIT" for storm water discharges associated with the above referenced project. These documents have been reviewed by this office they are recommended for approval by the City Council. Expenditure Required $350.00 (3 -year permit) Source of Funds Local Option Sales Tax Funds Policy Issue N/A Alternative None Background Information: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-880 RESOLUTION APPROVING NOTICE OF INTENT FOR NPDES COVERAGE UNDER GENERAL PERMIT WITH IOWA DEPARTMENT OF NATURAL RESOURCES AND DIRECTING EXECUTION OF SAID NOTICE OF INTENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Notice of Intent for NPDES Coverage Under General Permit dated October 6, 2014, for storm water discharges in conjunction with the F.Y. 2015 Geraldine Road - Phase III, Contract No. 871, by and between the Iowa Department of Natural Resources and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 6th day of October, 2014. Ernest G. Clark, Mayor ATTEST: zy Sc ares, CMC City Cle k CITY OF WATERLOO Council Communication City Council Meeting: October 6, 2014 Prepared: September 30, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2013 STORM WATER PUMP STATIONS (VIRDEN CREEK, WESTFIELD AVENUE, AND VINTON S'T'REET) Contract No. 831 Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: It is recommended that this project be accepted. Summary Statement I report that STORY CONS'T'RUCTION CO., of Ames, Iowa, has completed the F.Y. 2013 STORM WA l'ER PUMP STATIONS (VIRDEN CREEK, WESTFIELD AVENUE, AND VINTON S IREET), CONTRACT NO. 831, in accordance with the plans and specifications. The total cost of the contract was $3,206,310.32. Transmitted also to the Clerk's Office is the Maintenance Bond that guarantees the maintenance of this improvement for a period of two (2) years. Expenditure Required Source of Funds EDA and CDBG funding Policy Issue N/A Alternative None Background Information: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-881 RESOLUTION APPROVING THE RECOMMENDATION OF ACCEPTANCE AS TO WORK AND MATERIALS FURNISHED BY STORY CONSTRUCTION OF AMES, IOWA, FOR THE F.Y. 2013 STORM WATER PUMP STATIONS (VIRDEN CREEK, WESTFIELD AVENUE, AND VINTON STREET), IN THE CITY OF WATERLOO, IOWA, BEING CONTRACT NO. 831, ACCEPTING THE WORK, AND RECEIVING AND FILING TWO-YEAR MAINTENANCE BOND. WHEREAS, Story Construction of Ames, Iowa, has under contract with the City of Waterloo, Iowa, furnished certain materials and performed labor at a total cost of $3,206,310.32, in connection with the F.Y. 2013 Storm Water Pump Stations (Virden Creek, Westfield Avenue, and Vinton Street), Contract No. 831, in the City of Waterloo, Iowa. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Certificate of Completion and Recommendation of Acceptance be and the same hereby approved. BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the two-year maintenance bond be received and filed. PASSED AND ADOPTED this 6th day of October, 2014. ;7/ nest G. Clar , Mayor ATTEST: y Sche es, CMC City Cle k CITY OF WATERLOO Council Communication City Council Meeting: October 6, 2014 Prepared: September 25, Dept. Head Signature: # of Attachments: SUBJECT: Temporary "No Parking" on the Northwest Side of Fitzway Drive Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Adopt a resolution approving the request for parking to be temporarily prohibited on the northwest side of Fitzway Drive. Summary Statement Prohibit parking during construction. Expenditure Required Source of Funds Policy Issue Alternative Background Information: Claassen Engineering requested the temporary no parking on the northwest side of Fitzway Drive during construction as the contractor will be staging the construction equipment on the southeast side of Fitzway Drive. This will allow emergency vehicles and daily commuters to enter and exit the parking lots safely. VGM was contacted by mail of this proposed change. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-882 RESOLUTION AUTHORIZING TRAFFIC OPERATIONS DEPARTMENT TO INSTALL TEMPORARY NO PARKING SIGNS ON THE NORTHWEST SIDE OF FITZWAY DRIVE. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of the Traffic Operations Department to install temporary no parking signs on the northwest side of Fitzway Drive due to the contractor staging construction equipment on the southeast side of Fitzway Drive, be and the same is hereby approved, and the Traffic Operations Department authorized to install same. PASSED AND ADOPTED this 6th day of October, 2014. ATTEST: Suzy Sch res, CMC! O l l City Cleitk Ernest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: October 6, 2014 Prepared: September 30 2014 ,.... Dept. Head Signature: d ✓ 1 ,J # of Attachments: 3 C pies of the Co act SUBJECT: Safe Routes To School Irving Elementary Traffic Signal Project W 5th Street and Baltimore Street Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Resolution approving the award of contract to the low bidder KWS of Cedar Falls, Iowa in the amount of $118,987.50 and authorize the mayor to sign it. Summary Statement: The project was let by Iowa DOT for installation of traffic signals. There will be pedestrian signal heads with push buttons as part of this project. Expenditure Required: $118,987.50 Source of Funds: Safe Routes To School Federal Grant and GO Bond Policy Issue: Alternative: Background Information: Letting date was September 16, 2014. There are 35 working days in the contract and the late start date is 9-21-2015. There were 2 bids. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-883 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT TO KWS, INC. OF CEDAR FALLS, IOWA, IN CONJUNCTION WITH SAFE ROUTES TO SCHOOL - IRVING ELEMENTARY TRAFFIC SIGNAL PROJECT AT WEST 5TH STREET AND BALTIMORE STREET, IN THE AMOUNT OF $118,987.50. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the contract with KWS, Inc. of Cedar Falls, Iowa, in the amount of $118,987.50, in conjunction with Safe Routes to School - Irving Elementary Traffic Signal Project at West 5th Street and Baltimore Street, described in the plans and specifications heretofore adopted by this Council for said project with Resolution No. 2014-810 after public hearing on September 15, 2014 on published notice required by law, be and is hereby awarded, the same being the apparent lowest bid for said project. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for the said improvements, said contract not to be binding on the City until approved by this Council. PASSED AND ADOPTED this 6th day of October, 2014. r finest G. C ark, Mayor ATTEST: Suzy Scha es, CMC City Cler CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: September 8, 2012 - Prepared: September 3, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Request by Sue Schuman and Sara Kersenbrock to vacate the 20' platted building line located on Lot 2 of Miller Park Addition, at 419 Holm Street, for the purpose of constructing a Three Seasons addition. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: That the City Council set a date of public hearing and publish an official notice pertinent to the request to vacate, and have the Mayor and City Clerk execute the same. Summary Statement: There is an existing deck that was built that is encroaching approximately 10' past the 20' required building line and into the required front yard setback of 20'. The ordinance only allows a deck or unclosed porch to extend 8' in to the required front yard. The applicant now wants to remove the deck and build similar size (3) seasons room in the approximately the same foot print. The proposed (3) seasons room would extend 10' over the platted building line and into the required front yard setback of 20'. At the August 26, 2014, Board of Adjustment meeting, the request for a variance to the front yard setback to allow the proposed 3 seasons room to have a 10' front yard setback was unanimously approved by the commission. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Platted Building line Vacate Alternative: N/A Background Information: N/A cc: Noel Anderson, Community Planning & Development Director CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer REQUEST: APPLICANT(S): GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS REQUIRED/ NEEDED: DRAINAGE: DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE February 4, 2013 Request by City Builders to vacate the 20' platted building line located at 419 Holm Street, for the purpose of constructing a (3) seasons room addition. City Builders, 2009 Cedar Falls, Iowa 50613 Request to vacate the 20' platted building line located at 419 Holm Street for the purpose of building a (3) seasons room addition at the northeast corner of the property. The request to vacate the 20' Building Line could have a negative impact on the surrounding neighborhood as the proposed addition is in the "Required Front Yard" and would not be uniform with the rest of the neighborhood as the rest of the neighborhood meets the 20' building line. The request to vacate the 20' Building Line would not appear to have a negative impact on vehicular or pedestrian traffic. There are no recreational trails in the area of the request. The site has been zoned "R-2" One and Two Family Residence District since adoption of Zoning Ordinance No. 2479 in 1969. The request would not require any buffering by ordinance standards. The proposed vacate would not have an adverse impact on drainage in the area. The building line to be vacated was established by the original developer of Miller Park Addition who originally required the 20' Building Line when the area was platted. This area is not located within a special flood hazard area according to the Federal Emergency Management Agency (FEMA) Flood Insurance Rate Map. There are no schools within the immediate area. All utilize serve the area in question. The Future Land Use Map designates the area as Low Density Residential, and this request would be in compliance Building Line Vacate -1372 Angus Drive Page 1 of 2 LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: February 4, 2013 with such designation. The site is located within the Primary Growth Area as designated on the Growth Area Map within the Comprehensive Plan. In 2012 staff reviewed a request by the applicant to build a 12' x 20' deck that was supposed to be built on the west end of the home in the rear yard. During the review the current request to build the (3) seasons room it was discovered that the deck was not built according to the original site plan indicating the deck would be constructed at the west end of the home but was instead built on the east end of the home. The deck that was built is encroaching approximately 10' past the 20' required building line. And even if the building line was vacated, the ordinance only allows a deck or unclosed porch to extend 8' in to the required front yard. The applicant now wants to remove the deck and build similar size (3) seasons room in the about the same foot print. The proposed (3) seasons room would extend over the platted building line and into the required front yard setback, which would also require that a variance to the front yard setback be approved by the Board of Adjustment. The proposed addition would appear to be out of character with the setback of the other homes along Denver Street. There would be no platting required in relation to the request. Therefore, staff recommends that the request to vacate a 20' Building Line be denied for the following reasons: 1. The request to vacate would appear to have a negative impact on the orderly appearance in the surrounding area. 2. The request would appear to meet the requirements of the Zoning Ordinance. Building Line Vacate -1372 Angus Drive Page 2 of 2 City of Waterloo Board of Adjustment August 26, 2014 Proposed Location of Three Seasons Room 419 Holm Street Front Yard Setback Variance City Builders 48 N NW - ,, i T1m 50 25 0 50 erloo `O1 Feet 419 Holm Street — Setback Variance Looking at deck built over that encroaches into the required 20' front yard setback located at 419 Holm Street. Looking north along Denver Street at existing deck and proposed location of 3 seasons room. Looking at deck built over that encroaches into the required 20' front yard setback located at 419 Holm Street. Looking west at existing deck and proposed location of 3 seasons room. 50 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5242 AN ORDINANCE VACATING THE 20 FOOT PLATTED BUILDING LINE LOCATED ON LOT 2 OF MILLER PARK ADDITION, AT 419 HOLM STREET, IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, as follows: Lot 2 of Miller Park Addition, Hawk County, Iowa; City of Waterloo, shall be, and the same is hereby vacated. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: September 22, 2014 September 22, 2014 October 6, 2014 October 6, 2014 PASSED AND ADOPTED this 6th day of October, 2014. ATTEST: Suzy Scha City Cler es, CMC _L1 Black nest G. Clark, MJ.L1 ayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5242, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 6th day of October, 2014. Witness my hand and seal of office this 6th day of October, 2014. SEAL Su SC -ha es, CMC City ClerIk STATE OF IOWA, } Black Hawk County, SS ORDINANCE NO. 5242 AN ORDINANCE VACATING THE 20 FOOT PLATTED BUILDING LINE LOCA- TED ON LOT 2PARK ADDITIION, AT 419OF HOLMILLER STREET, IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. BE IT BY THE CITY COUNCILOOFATHEDCITY OF WATER- LOO, IOWA, as follows: Lot 2 of Miller Park Addition, City of Waterloo, Black Hawk County, Iowa; shall be, and the same is hereby vacated. INTRODUCED: September 22, 2014 PASSED 1st CONSIDE RATION: 22, 2014 PASSED 2nd CONSIDERATION:ON: October6, 2014 PASSED 3rd CONSIDERATION: October 6, 2014 PASSED AND ADOPTED this 6th day of October, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Schares, CMC City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Ordinance No. 5242 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 25th day of November, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $12.19 Subscribed and sworn to before me this 0 Day of 1 L A.D., 20 l `C Received of Notary Public the sum of Dollars. In full for publication of the above notice. JODI E MCKJNSTRY COMMISSION NO.782413 CITY OF WA'I'FRLOO Council Communication City Council Meeting: October 6, 2014 Prepared: September 16 2014 Dept. Head Signature: /j,2/Gtrr # of Attachments: SUBJECT: INTERSECTION OF ANSBOROUGH AVENUE AND DOWNING AVENUE TRAFFIC SAFETY IMPROVEMENTS DOT Project Number: CS -TSF -8155(737)--85-07 City Project Number: TOF-239 Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Set date of opening the bids as October 16, 2014, 1:00 p.m. and Set Date of public hearing on plans, specifications, and estimate of costs as October 20, 2014 Summary Statement This project is funded by a Traffic Safety Grant. The project involves traffic safety improvements by modifying traffic signalization. (This is a short term solution for existing safety problems. Left turn lanes are needed as a long term solution for capacity purposes.) Expenditure Required: $40,000 Source of Funds: Traffic Safety Funds Grant 100% Policy Issue Alternative Background Information: Traffic Operations Department's routine evaluation of the safety situation pin pointed safety issues with this intersection that can be improved by changes in signal phasing. Due to the high volume of vehicles and proximity to University Avenue, a long-term solution is eventually needed. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-884 RESOLUTION PRELIMINARILY APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH TRAFFIC SAFETY IMPROVEMENTS AT THE INTERSECTION OF ANSBOROUGH AVENUE AND DOWNING AVENUE. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Traffic Operations Superintendent of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with Traffic Safety Improvements at the Intersection of Ansborough Avenue and Downing Avenue, in the City of Waterloo, Iowa, and WHEREAS, said Traffic Operations Superintendent did file said plans, specifications, form of contract, estimate of cost, etc., in conjunction with Traffic Safety Improvements at the Intersection of Ansborough Avenue and Downing Avenue. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with Traffic Safety Improvements at the Intersection of Ansborough Avenue and Downing Avenue, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 6th day of October, 2014. ATTEST: Suzy Sc a es,CMC City Clerk Ernest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-885 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH TRAFFIC SAFETY IMPROVEMENTS AT THE INTERSECTION OF ANSBOROUGH AVENUE AND DOWNING AVENUE, IN THE CITY OF WATERLOO AS OCTOBER 20, 2014, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 20th day of October, 2014, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, etc., in conjunction with Traffic Safety Improvements at the Intersection of Ansborough Avenue and Downing Avenue, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 6th day of October, 2014. /242 Ernest G. Clark, Mayor ATTEST: City Clerk CITY OF WA'T'ERLOO Council Communication City Council Meeting: October 6, 2014 Prepared: September 25, 2014 Dept. Head Signature: _ (ri-et C./ l b V-) # of Attachments: 2 SUBJECT: Submitted by: Traffic Safety Improvements for the Intersection of Fletcher Avenue and University Avenue Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Set date of as October 20th for Public Hearing on Plans, Specs, and Cost Estimate. Set Date of Opening Bids for October 16tH Summary Statement The proposed improvements will consist of improving traffic signal and sign installation and signal phasing adjustment. Expenditure Required Total of $41,000. Source of Funds Under the grant agreement number 2015 -TS -007, Iowa DOT will pay for 100% of the construction costs. Policy Issue Alternative Background Information: The intersection experiences a high number of crashes. It is on IOWA DOT's top 200 most dangerous intersections in Iowa. There have been many injury crashes and even a fatality. The City's Traffic Engineering study revealed problems that could be countered by improving signal and sign installation. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-886 RESOLUTION PRELIMINARILY APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH TRAFFIC SAFETY IMPROVEMENTS AT THE INTERSECTION OF FLETCHER AVENUE AND UNIVERSITY AVENUE. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Traffic Operations Superintendent of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with Traffic Safety Improvements at the Intersection of Fletcher Avenue and University Avenue, in the City of Waterloo, Iowa, and WHEREAS, said Traffic Operations Superintendent did file said plans, specifications, form of contract, estimate of cost, etc., in conjunction with Traffic Safety Improvements at the Intersection of Fletcher Avenue and University Avenue. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with Traffic Safety Improvements at the Intersection of Fletcher Avenue and University Avenue, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 6th day of October, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Scha es, CMC City Cler Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-887 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH TRAFFIC SAFETY IMPROVEMENTS AT THE INTERSECTION OF FLETCHER AVENUE AND UNIVERSITY AVENUE, IN THE CITY OF WATERLOO AS OCTOBER 20, 2014, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 20th day of October, 2014, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, etc., in conjunction with Traffic Safety Improvements at the Intersection of Fletcher Avenue and University Avenue, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 6th day of October, 2014. ATTEST: y Sch City Cle res, CMC k Ernest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: 10/6/14 Prepared: 9/30/14 Dept. Head Signature: :--4. ; # of Attachments: SUBJECT: 2015 Colorado Truck Purchase Submitted by: TB Bolger- Golf & Downtown Area Maintenance Manager Recommended City Council Action Preliminarily approve the plans, specifications, etc. and taking of bids, and set the date of hearing for Monday October 27, 2014 at the regularly scheduled City Council Meeting. Bid opening Thursday October 23, 2014 1:00pm at City Hall. Summary Statement Two compact pickups to be used for administrative staff vehicles are specified in this transaction. Expenditure Required Estimate of $59,000 total for both trucks. Source of Funds Dupont Imprelis Chemical Settlement Funds Policy Issue N/A Alternative N/A Background Information: The addition of a Forestry Specialist position and replacement of aging existing vehicles has created the need for two new staff vehicles. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-888 RESOLUTION PRELIMINARILY APPROVING SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE PURCHASE OF TWO (2) 2015 CHEVROLET COLORADO TRUCKS. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Leisure Services Director of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of Two (2) 2015 Chevrolet Colorado Trucks, in the City of Waterloo, Iowa, and WHEREAS, said Public Works Director did file said specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of Two (2) 2015 Chevrolet Colorado Trucks. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of Two (2) 2015 Chevrolet Colorado Trucks, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 6th day of October, 2014. ATTEST: Suzy Scha City Cler es, CMC 4,7GL/ Ernest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-889 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE PURCHASE OF TWO (2) 2015 CHEVROLET COLORADO TRUCKS, IN THE CITY OF WATERLOO AS OCTOBER 27, 2014, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 27th day of October, 2014, for the purpose of holding a public hearing on proposed specifications, bid document, form of contract, etc., in conjunction with the Purchase of Two (2) 2015 Chevrolet Colorado Trucks, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 6th day of October, 2014. ATTEST: Suzy Sc City Cl ares, CMC rk Ernest G. Clark, Mayor CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: October 6, 2014 Prepared: October 1, 2014 Dept. Head Signature: # of Attachments: C SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc. and publish an official notice pertinent to the taking of bids and request to receive and open the bid proposals for demolition services for 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street on Thursday October 16, 2014, and to set a date of public hearing for October 20, 2014. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Request to preliminarily approve plans, specifications, form of contract, etc. and publish an official notice pertinent to the taking of bids and request to receive and open the bid proposals for demolition services for 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street on Thursday October 16, 2014, and to set a date of public hearing for October 20, 2014. Summary Statement: These properties were all acquired through Iowa Code 657A and are deemed too dilapidated to attract potential contractors for rehabilitation. These houses are not likely to be repaired and as they are very large and very dilapidated homes with large holes in the roofs where water has been entering for many years. Once the homes are demolished staff will attempt to sell the lots to developers and adjacent property owners. All of the properties have been properly abated per state code and are ready for demolition. Expenditure Required: to be determined Source of Funds: O.O. Policy Issue: Slum and Blight Alternative: N/A Background Information: CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA Request for Bid October 2014 DEMOLITION AND SITE CLEARANCE SERVICES [no regulated asbestos -containing materials (no RACM)] 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street City of Waterloo, Iowa Prepared by City of Waterloo Planning and Zoning Department SECTION I NOTICE OF REQUEST FOR BID 1.0 Receipt and Opening of Bid The City of Waterloo is seeking sealed bids for the demolition, removal and disposal of 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street. AU bids must be received in a sealed envelope in City Hall (date and time stamped) by Thursday October 16, 2014 at 1:00 p.m. (our clock), Central Time, in order to be considered. City Hall is located at 715 Mulberry St, Waterloo, Iowa. Bids sent electronically or via facsimile will not be accepted. The mailing container or envelope shall be plainly marked on the outside with the notation 'SEALED RFP FOR DEMOLITION AND SITE CLEARANCE SERVICES -67 Franklin Street, 134 Dearborn Street, 520 Cotbagm, 820 Fowler, 420 Dawson, 409 State Street and the name of the company submitting the bid. 1.1 RFPTlme|ine Name of the Bid: Notice of RFP Date: Deadline for Bid Submittal: Submit Sealed Bid to: Method of Submittal: Contact Person, Title: E-mail Address: DEMOLITION AND SITE CLEARANCE SERVICES -67 Franklin Street, 134 Dearborn Street520 Cottage, 820 Fowler, 420 Dawson, 409 State Street Friday September 19, 2014 Thursday October 16, 2014 at 1:00 p.m., Central Time SEALED RFP FOR DEMOLITION AND SITE CLEARANCE SERVICES (no RACM) 67 Franklin Stnaet, 134 Dearborn Street, 52OCottage, 82OFowler, 420Dawson, 4QgState Street Address exactly as stated-+ -+ -* City Hall City Clerk's Office 715 Mulberry Street Waterloo, IA 50703 Mail or Overnight Delivery, In Person (No Electronic or Fax Submittals) Chris Western, Planner/Pject Manager oh[iS.vvesterDvV@ter|0O-ia.Orq Phone! Fax Numbers: Phone: 319-291-4366 Fax: 319-291-4262 1.2 The City reserves the right to accept or rejectanyoraUbidoandtovvoiveany|nfonno/b|eoor irregularities in bids if such waiver does not substantially change the offer or provide a competitive advantage to any Bidder. The City reserves the right todefer eccectano8ofany bid for operiod not toexceed sixty (OO) calendar days frunothe date ofthe deadline for receiving bids. 1.3 The City is not responsible for delays occasioned by the U.G. Postal 8ervioe, the internal mail delivery system of the City, or any other means of delivery employed by the Bidder. Sirnilar|y. REP FOR DEMOLITION SERVICES (no RACM) 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson409 State the City is not responsible for, and will not open, any bid responses that are received later than the date and time stated above. Late bids will be retained in the RFP file, unopened. No responsibility will be attached to any person for premature opening of a bid not properly identified. 1.4 Bids will be opened on Thursday October 16, 2014, at 1:00 pm (our clock) Central Time in City Hall, 715 Mulberry Street, Waterloo. The main purpose of this opening is to reveal the name(s) of the Bidder(s), not to serve as a forum for determining the awarded bid(s). 1.5 Bids will be evaluated promptly after opening. After an award is made, a bid summary will be sent to all companies who submitted a bid. Bids may be withdrawn anytime prior to the scheduled closing time for receipt of bids; no bid may be modified or withdrawn for a period of sixty (60) calendar days thereafter. SECTION II INSTRUCTIONS TO BIDDERS 2.0 The Bid shall include the attached Exhibit "A" signature page, properly completed. A company representative who is authorized to bind the company will sign on behalf of the company to indicate to the City that you have read all provisions of the RFP and agree to all terms and conditions, except as provided in paragraph 2.4 below. By making a Bid, the Bidder represents that they have examined the subject property. Any questions about the meaning or intent of the specifications must be submitted by the Deadline for Questions listed above. The City of Waterloo reserves the right to reject any or all bids, and to accept in whole or in part, the bid, which, in the judgment of the bid evaluators, is the most responsive and responsible bid. 2.1 General Liability Insurance with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. At a minimum, coverage for Premises, Operations, Products and Completed Operations shall be included. This coverage shall protect the public or any person from injury or property damages sustained by reason of the contractor or its employees carrying out their work. 2.1.1 The City reserves the right to require increased liability limits, not to exceed Fifteen Million Dollars ($15,000,000) from bidders, should the project represent an elevated hazard level to the City as determined by the Insurance Committee. 2.1.2 Commercial General Liability Insurance Policy, including but not limited to, insurance for premises construction operations (when applicable), contractual liability, completed operations with respect to liability arising out of the ownership, use, occupancy or maintenance of the premises and all areas appurtenant thereto, to afford protection with respect to bodily injury, personal injury, death or property damage of not less than One Million Dollars ($1,000,000) per occurrence combined single limitawo Million Dollars ($2,000,000) general aggregate. 2.1.3 Comprehensive Automobile Liability Insurance Policy with limits for each occurrence of not less than One Million Dollars ($1,000,000) Combined Single Limit with respect to bodily injury, property damage or death. 2.1.4 Workers Compensation Insurance Policy or similar insurance in form and amounts required by law. RFP FOR DEMOLITION SERVICES (no RACM) 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street Page 3 of 11 2.1.5 Coverage must be maintained by a financially stable carrier with a minimum AM Best rating of A- or above. It will be the outside party's responsibility to provide proof of their carriers rating. 2.1.6 The City of Waterloo, Iowa will be named as an additional insured with respect to all casualty insurance policies. 2.1.7 Certificate of insurance will be submitted to the City Clerk prior to commencement of the contract/agreement and shall include a thirty -day notice of cancellation provision. 2.1.8 If the outside party fails to perform any of its obligations under the City's Insurance and Policy Requirements, Waterloo reserves the right to either purchase the required insurance coverage and assess the cost directly to the outside party, or to declare the outside party's bid invalid. 2.2 Bonds 2.2.1 A guarantee from each Bidder equivalent to five percent (5%) of the price is required. The guarantee shall consist of a firm commitment, such as a bond, certified check, or other negotiable instrument acceptable to the City, as assurance that the Bidder will, upon acceptance of its, execute such contractual documents as may be required within the time specified. 2.2.2 Successful Bidder will be required to furnish bond in an amount equal to one hundred percent (100%) of the contract price and shall be issued by a responsible surety acceptable to the City. The bond shall guarantee the faithful performance of the contract and the terms and conditions therein contained, shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims and damages of any kind arising out of the performance of this contract. 2.3 This Request for Bid does not commit the City to make an award, nor will the City pay any costs incurred in the preparation and submission of bids, or costs incurred in making necessary studies for the preparation of bids. 2.4 Important Exceptions to Contract Documents - The Bidder shall clearly state in the submitted bid any exceptions to, or deviations from, the minimum bid requirements, and any exceptions to the terms and conditions of this RFP. Such exceptions or deviations will be considered in evaluating the bids. Any exceptions should be noted on the Signature Page. Companies are cautioned that exceptions taken to this RFP may cause their bid to be rejected. No additional exceptions shall be allowed after submittal of a bid. 2.5 Incomplete Information - Failure to complete or provide any of the information requested in this RFP, including references, and/or additional information as indicated, may result in disqualification by reason of "non responsiveness". SECTION III SPECIAL TERMS AND CONDITIONS 3.0 Term of Contract 3.0.1 The initial term of the Contract shall be for six (6) weeks, anticipated to be from the end of the IDNR 10 Day Notice period starting (November 5, 2014) to (December 5, 2014). RFP FOR DEMOLITION SERVICES (no RACM) 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street Page 4 of 11 3.0.2 A Contraot, approved by the City Council and signed by the Mayor, shall become the document that authorizes the Contract to beoin, assuming the insurance requirements have been met. Each section contained herein, any addenda and the response (Bid) from the successful bidder shall also be incorporated by reference into the resulting Contract. 3.0.3 No price escalation will be allowed during the initial term of the Contract. If it is mutually decided to renew beyond the initial period and the Contractor requests a price increase, the Contractor shall provide documentation on the requested increase. The City reserves the right to accept or reject price increaaes, to negotiate more favorable terms, or to terminate (or allow to expire) without cost, the future performance of the Contract. 3.0.4 The total actual expenses shall not exceed the amount allowed by the prject Contract, including any renewal extensions thereof, unless amended by written agreement. 3.1 Agreement Forms 3.1.1 After award, the Bidder will be required to enter into a written contract with the City. 3.1.2. Termination for Cause. In the event that Contractor defaults in the performanceor observance of any covenant, agreement or obliation set forth in the Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14 -day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14 -day period), then City may declare that Contractor is in default under the Contract. 3.1.3 Termination for Convenience. The Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate the Contract at any time by delivering to Contractor 10 -days' advance written notice of intent to terminate. 3.1.4 Remedies. If Contractor is in default of the Contract and has not cured said default as set forth in Section 3.1.2 above, the City may take any one or more of the following mteps, at its option: 3.1.4.1 by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants under the Contract, or ejoin any acts or things which may be unlawful or in violation of the rights of the City under the Contract, or obtain damages caused to the City by any such default; 3.1.4.2 have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; 3.1.4.3 declare a default of the Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under the Contract; 3.1.4.4 terminate the Contract by delivering to Contractor a written notice of termination; and/or 3.1.4.5 take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor under the Contract, including but not limited to the recovery of funds. 3.1.4.6 No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action under the RFP FOR DEMOLITION SERVICES (no RACM) 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Contract, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 3.2 Terms of Payment 3.2.1 Services authorized under this Contract shall be submitted as 'lump sum" after services are delivered and accepted. 3.2.2 City has the right, at its discrebon, to deny payment for any work by any Contractor if the total actual expenses exceed the amount allowed by the prject Contract, including any renewal extensions thereof. The Contractor is not obligated to continue performance of services under this Agreement or otherwise incur costs in excess of the total actual expense allowed unless an amendment to the Contract is approved, and the City notifies the ContraCtor, in a written amendment, of the City's acceptance of the revised total actual expense allowed. 3.2.3 All work is to be done in strict compliance with this RFP and Demolition Specifications attached as Exhibit "B"The City may withhold payment for reasons iOdud/ng, but not limited to, the following: unsatisfactory job performance or progreao, defective work disputed work, failure to comply with material provisions of the Contract, third party claims filed or reasonable evidence that a claim will be filed or other reasonable cause. SECTION IV SERVICE REQUIREMENTS 4.0 Background The City of Waterloo, |ovx8, is seeking bids for demolition and site clearance services for: 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street 4.1 Scope of Work The City of Waterloo is seeking a qualified demolition contractor to demolish the structures and clear the site. The Bidder understands and agrees that demolition and debris removal in the most expeditious manner possible is of the utmost importance and it will make every effort to complete all requirements of the Contract in the shortest time possible. The services to be performed under this Contract shall consist of the work described in the separate "Demolition Specifications" document (attached Exhibit ''B''\and shall bepe�ornled according to the standards set forth therein and herein. Any reference' in this RFP to "this specification" shall include such Demolition Specifications. Bidder shall be responsible to familiarize itself with the specifications and to make a personal examination of the j^obnbe/�) and the physical condjdonsthat nnayaffect its ding and pe�urnlanceunder the ootro��. ` ' Important note: The structures are currently being abated of asbestos, and upon notice to proceed the property will be deemed to be clear of, or have been abated for, asbestos containing materials (ACM) and may be handled as such. 4.2 Silence of Specifications — Commercially accepted practices shall apply to any detail not covered in this specification and to any omission of this specification. Any omission or question of interpretation of the specification that affects the performance or integrity of the service being offered shall be addressed in writing and submitted with the Bid. RFP FOR DEMOLITION SERVICES (no RACM) 67 Franklin Street, 134 Dearborn Street, 520 Cottage820pow���uo409 State StreetPage Ovf11 Dawson, SECTION V METHOD OF EVALUATION 5.0 Contract Award - Any Contract award(s) made by the City of Waterloo is subject to prior approval by the City of Waterloo City Council. 5.0.1 Award of Contract shall be made to the most responsible and responsive bid from a Company whose bid offers the greatest value to the City with regard to the criteria detailed and the specifications set forth herein. The City may select a Bidder based on an "all or none" bid, on individual responses, or as is otherwise deemed to be in the best interest of the City. 5.1 Financial Terms will not be the sole determining factor in the award. To determine the award, the City will award a contract to the Bidder offering services and experience that best represents the overall value to the City. 5.2 Bid Evaluation Procedures 5.3.1 Each bid will be evaluated based on experience and the evaluators judgment of how well the bid addresses the City's requirements. Each prospective company is assured that any bid submitted will be evaluated using the best available information and without any forgone conclusions. 5.3.2 Consideration will also be given to solicited written clarification provided during the evaluation process and input from staff or other persons judged to have useful expertise that should be considered in a responsible, fair assessment of the relative merits of each bid. 5.3 A Bidder's submission of a bid constitutes its acceptance of this evaluation technique and its recognition and acceptance that subjective judgments will be used by the evaluators in the evaluation. 5.4 Following the evaluation process, the award process is as follows: 5.5.1 The evaluators shall determine which bidder has submitted the best bid using the criteria set forth above, and make its recommendation to the City Council. 5.5.2 The City Council considers a resolution awarding the Contract and authorizing the Mayor to execute the Contract on behalf of the City. Note, no Contract shall be deemed to be created and exist unless and until the City Council adopts a resolution awarding the Contract and authorizes the Mayor to sign the Contract. 5.5.3 The Mayor executes the Contract. RFP FOR DEMOLITION SERVICES (no RACM) 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street Page 7 of 11 EXHIBIT "A" SIGNATURE PAGE 67 Franklin Street, 134 Dearborn Street, 520 Cottage Street, 820 Fowler 420 Dawson Street, 409 State Street The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish all required services and pay all incidental costs in strict conformity with these documents for the stated process as payment in full. Our bid, for demolition and site clearance of the site is, not to exceed: � Amount in written form, not to exceed: � Submitting Firm: Address: City: State: Zip: Authorized Representative (print) Authorized Representative Signature Date : Email: Phone: Fax: EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible. Please check one: Our company has no exceptions/deviations. Our company does have exceptions/deviations which are listed on an attached document. GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price. FIRM PRICING. Offered prices shall remain firm for a minimum of sixty (60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract. ADDENDA (It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number Date Addenda Number Date Addenda Number Date Addenda Number Date We choose not to bid at this time but would like to be considered for future requests for bid EXHIBIT "B" CITY OF WATERLOO SPECIFICATIONS FOR DEMOLITION AND SITE CLEARANCE OF 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street [No Regulated asbestos containing materials (Non-RACM)] PART 1 - GENERAL 1.01 CITY REPRESENTATIVES The City's Representative for this project is: Chris Western, Planner II/Project Manager. 1.02 DESCRIPTION OF WORK Unless directed otherwise in the Contract Documents or by the Project Manager, the Contractor shall: A. Remove and properly dispose of all structures, cement slabs, and driveways, trash, rubbish, basement walls, floors, foundations, steps, planters, retaining walls, fences, wells, cisterns, landscape features such as pools and waterers and concrete or asphalt flatwork such as sidewalks, driveways, and the like from the specified property. B. Remove any fuel tanks, outdoor toilets and septic tanks, cisterns, meter pits, and plug or abandon wells. As to cisterns, section 2.14 also applies. C. Remove the materials from the demolition site in accordance with federal, state and local regulations. D. Remove and dispose of appliances and other items that may contain refrigerants in accordance with 40 CFR, Part 82. Appliances and other items that may contain refrigerants include, but are not limited to, refrigerators, freezers, dehumidifiers and portable or central air conditioners. E. Remove and legally dispose of mercury -containing materials including fluorescent, high- pressure sodium, mercury vapor, metal halide light bulbs, and thermostats containing a liquid filled capsule. PCB -containing materials include capacitors, ballasts, and transformers where the component is contained within a metal jacket and does not have a specific, legible label stating no PCBs are present. F. Disconnect all utility services before demolition per Section 2.07. G. Perform site clearance. H. Complete the demolition work in accordance with the plans and these technical specifications. 1.03 PROTECTION OF THE PUBLIC AND PROPERTIES A. Littering Streets 1. The Contractor shall be responsible for removing any demolition debris or mud from any street, alley or right-of-way resulting from the execution of the demolition work. Any cost incurred by the City in cleaning up any litter or mud shall be charged to the Contractor and be deducted from funds due for the work. 2. Littering of the site shall not be permitted. 3. All waste materials shall be promptly removed from the site. B. Street Closure 1. If it should become necessary to close any traffic lanes, it shall be the Contractor's responsibility to acquire the necessary obstruction permits and to place adequate barricades and warning signs as required by the City. 2. Street or lane closures shall be coordinated with the appropriate City authority. C. Protection of the Public by the Contractor. A temporary fence shall be erected around all excavation, dangerous building(s) or structure(s) to prevent access to the public unless the City's Project Manager determines that the site is sufficiently secure without fencing. Such fence shall be at least four feet high, consistently restrictive from top to grade, and without horizontal openings wider than two inches. The fence shall be erected before demolition and shall not be removed until the hazard is removed. D. Noise Pollution: All construction equipment used in conjunction with this project shall be in good repair and adequately muffled. The Contractor shall comply with any noise pollution requirements of the City. E. Dust Control: The Contractor shall comply with applicable air pollution control requirements of the City's Representative. The Contractor shall take appropriate actions to minimize atmospheric pollution, and toward that objective the City's Representative shall have the authority to require that reasonable precautions be taken to prevent particulate matter from becoming airborne. Such reasonable precautions shall include, but not be limited to: 1. The use of water or chemicals for control of dusts in the demolition of existing buildings or structures, construction operations, the grading of roads, or the clearing of land. 2. Covering, at all times when in motion, open -bodied trucks transporting materials likely to give rise to airborne dusts. 2 F. Requirements for the Reduction of Fire Hazards 1. Removal of Material: Before demolition of any part of any building, the Contractor shall remove all volatile or flammable materials, such as gasoline, kerosene, benzene, cleaning fluids, paints or thinners in containers, and similar substances. 2. Fire Extinguishing Equipment: The Contractor shall be responsible for having and maintaining the correct type and class of fire extinguisher on site. When a cutting torch or other equipment that might cause a fire is being used, a fire extinguisher shall be placed close at hand for instant use. 3. Fires: No fires of any kinds will be permitted in the demolition work area. 4. Hydrants: No material obstructions or debris shall be placed or allowed to accumulate within fifteen feet of any fire hydrant. All fire hydrants shall be accessible at all times. 5. Debris: Debris shall not be allowed to accumulate on roofs, floors, or in areas outside of and around any structure being demolished. Excess debris and materials shall be removed from the site as the work progresses. G. Protection of Public Utilities: The Contractor shall not damage existing fire hydrants, streetlights, traffic signals, power poles, telephone poles, fire alarm boxes, wire cables, pole guys, underground utilities, or other appurtenances in the vicinity of the demolition sites. The Contractor shall pay to repair or replace any damaged utilities. The Contractor shall pay for temporary relocation of utilities, which are relocated at the Contractor's request for his convenience. All below -ground utilities that are abandoned as a result of demolition shall be terminated at least two (2) feet below the finish grade of the site. H. Protection of Adjacent Property 1. The Contractor shall not damage or cause to be damaged any public right-of-way, structures, parking lots, drives, streets, sidewalks, utilities, lawns or any other property adjacent to parcels released for demolition whether or not the property is scheduled for future demolition. The Contractor shall pay to repair or replace any such damage. The Contractor shall provide such sheeting and shoring as required to protect adjacent property during demolition. Care must also be taken to prevent the spread of dust and flying particles. 2. The Contractor shall restore existing agricultural drain tiles or roadway sub drains that are cut or removed, including drainable backfill, to original condition. Repairs shall be subject to approval by the property owner where applicable, and by the City's Representative. 1.04 RISK OF LOSS A. The Contractor shall accept the site in its present condition and shall inspect the site for its character and type of structures to be demolished. The City assumes no responsibility for the condition of existing buildings, structures, and other property within the demolition area, or the condition of the property before or after the solicitation for proposals. No adjustment of proposal price or allowance for any change in conditions that occur after the acceptance of the lowest responsible, responsive proposal will be allowed. B. The Contractor acknowledges and understands that any disposal, removal, transportation or pick-up of any materials not covered under the scope of work shall be at the sole risk of the Contractor. The Contractor understands that it will be solely responsible for any liability, fees, fines, claims, etc. which may arise from its handling of materials not covered by the scope of the work. 1.05 PROPERTY OWNERSHIP A. Title: The property address will be included in the Contract Documents. Following execution of the contract, and upon issuance of Notice to Proceed with respect to a given property, for the work of demolition and site clearance on all or any part of the demolition area referenced in the Notice to Proceed, all rights, title, and interest of the City in and to buildings, structures, fixtures and other personal property to be demolished and/or removed by the Contractor on part or all of said project area as described in the Contract Documents and contract addenda thereto, shall be deemed to be vested in the Contractor. All materials are to be removed and disposed of or salvaged in conformance with these specifications. B. Land: No property rights, title, or interest of any kind whatsoever, in or to the land or premises upon which such buildings or structures stand, is created, assigned, conveyed, granted, or transferred to the Contractor, or any other person or persons, except only the license and right of entry to remove such buildings and structures in strict accordance with the Contract Documents. Contractor shall not use the land or premises, or allow any other party to use the land or premises, for any purpose other than activities in direct support of the demolition. 1.06 VACATING OF BUILDINGS The structures identified in the Contract Documents shall be vacated before a Notice to Proceed is issued and the Contractor begins work. In case the Contractor finds that any structure is not vacated, the Contractor shall immediately notify the City's Representative and shall not begin demolition or site clearance operations on such property until further directed by the City's Representative. The Contractor's responsibility for such buildings will not begin until the City's Representative issues a subsequent Notice to Proceed with Demolition Order. No claim for extension of time or increase in price will be considered because of occupancy of any buildings. In case such occupancy is prolonged, the City reserves the right to delete the structure from the work. 1.07 PERMITS AND FEES The Contractor shall obtain all the necessary permits and pay all permit fees that are required by the City or any other governmental authority in conjunction with the demolition work. 4 1.08 MEASUREMENT AND PAYMENT A. Demolition Work: The Contractor shall be paid the lump sum price for demolition as indicated in the proposal and as approved by the City, and this payment will be full compensation for removal of buildings, building materials, contents of buildings, appliances, trash, rubbish, basements, foundations, and steps from the site; disconnection of utilities; grading of disturbed areas; placing and removing safety fencing; removal of septic tanks and cisterns; removal or capping of wells; and other work as necessary to complete the project. B. Incidental Items: The Contractor shall provide and pay for all materials, labor, tools, equipment, transportation, temporary construction, charges, levies, fees, permits and other expenses necessary to complete this work according to the plans and specifications. PART 2 -EXECUTION 2.01 DEMOLITION SCHEDULE The Contractor shall complete the Project in an expeditious manner and shall commence work within ten (10) days after being notified by the City with a Notice to Proceed on the project (excluding any Limited Notice to Proceed). It is anticipated that the City will issue a Notice to Proceed immediately for purposes of completing required utility disconnect work The site shall be completely fenced and secured when left unattended. If Contractor is prevented from timely completing the work because of circumstances beyond the Contractor's reasonable control as determined by the City, the time for completion of the work will be tolled for a period of time equivalent to the stoppage resulting from such circumstances. The Contractor does hereby expressly acknowledge and agree that time is of the essence of this Contract, and, thus, failure by the Contractor to timely render and perform services hereunder shall constitute a material break of the Contract. 2.02 SALVAGE OF DEMOLITION MATERIALS The Contractor shall be allowed to salvage materials from any property on this project. No salvaging shall occur on the property until after the City of Waterloo has issued a Notice to Proceed for the property. The Contractor shall assume all expense, risk, and liability for salvaging. It is preferred that the Contractor remove items to be salvaged from the premises to the Contractor's premises or other private lands for pick up by other individuals or entities. If the Contractor intends to allow any other individuals or entities to enter the property on this project to perform salvaging, the Contractor shall only do so after obtaining from the third -party salvager a certificate of insurance for general liability with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. For entities with employees, it shall include Workers Compensation and Employers Liability Insurance meeting the requirements of the Iowa Workers Compensation Law covering all of the entity's employees carrying out their work. The Contractor and the City of Waterloo, Iowa, its officers and employees, shall be named as additional insured on the third -party salvager's general liability insurance policies and certificates of insurance 2.03 DEMOLITION AND REMOVALS A. Structural Parts of Buildings 1. No wall or part thereof shall be permitted to fall outwardly from any building except through chutes or by other controlled means or methods, which will ensure safety and minimize dust, noise and other nuisance. 2. Any part of a building, whether structural, collateral, or accessory, which has become unstable through removal of other parts, shall be removed as soon as practicable and no such unstable part shall be left free-standing or inadequately braced against all reasonably possible causes of collapse at the end of any day's work. B. Basements and Foundation Walls: Cement slabs and footings or foundations of structures without basements are to be completely removed. If basements or crawl spaces are present they must be completely removed and backfilled. C. Concrete Slabs: The Contractor shall remove all concrete slabs, asphalt, surface obstructions, masonry slabs and appurtenances, unless otherwise directed. D. Signs and Landscape Structures: Landscape structures or signs must be removed with the project. The Contractor shall employ hand labor or other suitable tools and equipment necessary to complete the work without damage to adjacent public or private property or the items noted above. Where such Landscape structures or signs are removed, the area shall be graded to match adjacent natural grade levels or as directed by the City's Representative. The cost of any tree or brush removal due to the removal and grading out of any landscape structures or signs will be considered incidental and shall be included in the lump -sum bid for demolition. E. Fences: Fences, guardrails, and similar facilities shall be completely removed from the site. All posts for support shall be pulled out or dug up so as to be entirely removed. F. Partially Buried Objects: All piping, posts, reinforcing bars, anchor bolts, railings and all other partly buried objects protruding from the ground shall be removed. The remaining void shall be filled with soil and compacted in accordance with these specifications. G. Vegetation: The Contractor shall remove all trees, and such other trees, stumps, bushes, vegetation, brush and weeds, whether standing or fallen. H. Fuel Tanks: If applicable, Fuel tanks, above or below ground, shall be carefully removed and disposed of in a safe manner in accordance with the State Fire Marshal's regulations and those of the Iowa Department of Natural Resources. 1. Fuel tanks, above or below the ground, or tanks which have been used for storage of gasoline, kerosene, benzene, oils or similar volatile materials shall be carefully removed and disposed of in a safe manner. 2. All other tanks or receptacles shall be pumped out or emptied in a safe manner, and then shall be flushed out immediately with water, carbon dioxide or nitrogen gas until they are 6 gas -free when checked with a "Explosimeter" or another equally efficient instrument, before the work of removal is begun. Checking with the "Explosimeter" shall be done in the presence of the City's Representative by competent personnel. 2.04 WELL PLUGGING AND ABANDONMENT If applicable, all drilled wells shall be plugged and abandoned in accordance with Iowa Code § 455B.190 and Iowa Administrative Code title 567, chapter 39. An Iowa Department of Natural Resources, Abandoned Water Well Plugging Record shall be filed upon completion of the well abandonment. All sand point wells shall be pulled out of the ground, or if unable to be pulled, shall be plugged in accordance with Iowa Code. 2.05 DISPOSAL OF DEMOLITION DEBRIS AND SOLID WASTE A. Acknowledgement: The Contractor acknowledges, represents and warrants to the City that it is familiar with all laws relating to disposal of the materials as stated herein and is familiar with and will comply with all applicable guidelines, requirements, laws, regulations, of any federal, state or local agencies or authorities. The Contractor acknowledges and understands that any disposal, removal, transportation or pick-up of any materials not covered under the scope of work or not in compliance with these specifications shall be at the sole risk of the Contractor. The Contractor understands that it will be solely responsible for any liability, fees, fines, claims, etc., which may arise from its handling of materials not covered by the scope of work or not in compliance with these specifications. B. Debris: All materials, rubbish, and trash shall be removed from the demolition area leaving the demolition area free of debris. Any cost incurred by the City in cleaning up such materials and debris left behind shall be deducted from funds due the Contractor under this contract. C. Tires, Household Hazardous Waste, White Goods and Electronics: Tires, household hazardous waste (HHW) (which includes propane tanks, paint, pesticides and other materials that are restricted items for disposal in municipal landfills), white goods (which include household appliances such as washers, dryers, refrigerators, stoves, dishwashers, heaters, hot water heaters, etc.) and electronics (e -waste) will be first segregated from the structures and transported to an appropriate disposal site. The Black Hawk County Landfill will not accept HHW, so an alternative disposal site must be proposed. These wastes may be segregated in the field and hauled in concentrated loads. The Contractor shall visit the site to determine the number of tires that have been abandoned on site. If any additional tires are deposited on site prior to commencing demolition activity, the Contractor shall immediately notify the City's Representative of the quantity of additional tires so a change order can be prepared for additional removal. A change order will only be considered if the Contractor identified the number of abandoned tires on the site in the bid tabulation. D. Disposal of Demolition Debris and Solid Waste: 1. All debris and solid waste shall be delivered by the Contractor to the Black Hawk County Landfill. The Contractor shall be responsible to pay all fees for waste disposal. The Contractor shall submit to the City's Representative copies of all disposal tickets for 7 entire project. The cost of all disposal fees shall be considered incidental to the demolition. 2. All loads shall be secured while in transit, and all trucks used for disposal shall have a solid metal tailgate. Tarps and netting shall be used to prevent loss or dispersal of debris during transit and to minimize the threat of harm to the general public, private property and public infrastructure. E. Reserved F. Freon Removal and Disposal: The handling of Freon -containing appliances is subject to all applicable state and federal mandates and regulations. The Contractor shall be responsible for the identification and removal and disposal of the material in accordance with applicable regulations. All costs associated with said removal and disposal shall be considered incidental and shall be included in the lump sum bid for demolition. G. PCB and Mercury Removal and Disposal: The handling of any fluorescent lighting fixtures and ballasts containing PCB or mercury is subject to all applicable state and federal mandates and regulations. The Contractor shall be responsible for the removal and disposal of the material in accordance with applicable regulations. All costs associated with said removal and disposal shall be considered incidental and shall be included in the lump sum bid for demolition. 2.06 Final Cleaning Up: a. Before acceptance of the demolition work, the Contractor shall remove all unused material and rubbish from the site of the work, remedy any objectionable conditions the Contractor may have created on private property, and leave the right-of-way in a neat and presentable condition. The Contractor shall not make agreements that allow salvaged or unused material to remain on public or private property at or adjacent to the project area. All ground occupied by the Contractor in connection with the work shall be restored. Restoration shall include grading and erosion control that meets applicable standards and regulations. b. Final cleaning up shall be subject to approval of the City's Representative and in accordance with applicable regulations. All pieces, parts, scraps, debris, rubbish, wood or organic materials from demolition activities shall be cleaned up and removed from the premises on a weekly basis. Final cleanup after a structure is demolished shall include complete and thorough removal from the premises of all parts or pieces of the building, its contents and its furnishings, including all debris, organic materials, rubbish, wood, concrete and masonry rubble. All hazardous open pits and recesses shall be securely fenced. 8 2.07 UTILITY DISCONNECTIONS The Contractor shall be responsible for coordinating with private utility companies for disconnection of services, including, but not limited to, electricity, natural gas, cable television, phone and internet. A. Sanitary Sewer Service Disconnection: All sanitary sewer services shall be disconnected before demolition work begins and plugged in conformance with requirements of the City. The Contractor shall not backfill the area prior to inspection by the Waterloo Building Inspections Department. Contractor may contact the Waterloo Building Inspections Department for requirements to comply with this specification. B. Water Service Disconnection: All water services and stubs for the buildings or properties within the demolition work shall be disconnected before demolition work begins in conformance with the requirements of the City. The Contractor shall not backfill the area prior to inspection by Waterloo Water Works. Contractor may contact the Waterloo Water Works for requirements to comply with this specification. C. Backfill and Compaction within City Right -of -Way: I. Streets: The Contractor shall backfill, compact as specified and patch the surface of all excavations made in streets. The Contractor shall pay the cost. 2. Public Right -of -Way: All areas within the public right-of-way (including parking and sidewalk areas) shall be compacted. 3. Basements: Shall be backfilled with clean fill according to SUDAS specs. 2.08 EROSION CONTROL All sites: 1. Control off-site vehicle track out (stabilized entrance) 2. Controls at downslope perimeter: a. Prevent sediment from reaching neighboring properties or drainage infrastructure; this can be done through vegetative buffers, silt fence or wattles depending on setting b. Protect on-site or adjacent storm water intakes as needed, typically done with filter sock or inlet bag c. Stabilize after completion For any Sites over one acre of disturbance: 1. Meet all requirements stipulated above 2. Develop a storm water pollution prevention plan and submit to city engineer's office for approval 3. Attain GP2 authorization from the Iowa DNR 4. Comply with all requirements of GP2 and City of Waterloo municipal code of ordinances 8- 4B: Construction Site Erosion and Sediment Control, including completion of weekly site inspections 5. Contact city engineers office for pre -construction inspection prior to land disturbance 9 6. Contact city engineers office for post -construction inspection prior to permit closure 2.09 SAFETY AND FENCING A. Safety: The Contractor shall comply with all applicable current federal, state and local safety and health regulations. B. Safety Fencing: The Contractor shall furnish and place a safety fence around the site adequate enough to secure the demolition site, including any resulting debris or excavation, and to prevent pedestrian access. C. Demolition Techniques: The Contractor shall employ good demolition techniques, which includes, but is not limited to: 1. Using demolition techniques that minimize ground disturbance. All trees and shrubs shall be removed from entire site. 2. Maintaining the practice of keeping personnel at a safe distance from demolition activities. 3. Loading the materials with techniques to maintain a sufficient distance from personnel to reduce excessive exposure to airborne material. 4. Tarping loads and otherwise preventing material from becoming airborne during hauling. 5. Manual cleaning of the demolition site to remove all materials from the site. Contractor shall be responsible for providing protective gear and equipment to its agents and employees and for ensuring its proper utilization. 2.10 AUTHORIZED WORKERS Only the Contractor and its employees are allowed to demolish, dismantle, detach or dispose of any part of the demolition structure or its contents. Other individuals or entities that the Contractor intends to allow to salvage materials shall only be allowed on the premises after fully satisfying the insurance requirements specified in Section 2.02 above. 2.11 DAILY CLEAN UP OF RIGHT-OF-WAY AND PRIVATE PROPERTY At the end of each workday, the Contractor shall clean sidewalks, streets, and private property of any debris caused by the demolition operation. 2.12 RESERVED 2.13 EQUIPMENT 10 1. The Contractor shall be equipped with the normal tools of the trade and shall furnish all labor, tools, and other items necessary for and incidental to executing and completing all required work. 2. All equipment and vehicles utilized by the Contractor shall meet all the requirements of federal, state and local regulations, including, without limitation, all US DOT, Iowa DOT and safety regulations, and are subject to approval of the City. All loads must be secured and tailgates must be used on all loads. Sideboards must be sturdy and may not extend more than two feet above the metal sides of the truck or trailer. Trucks shall carry a supply of absorbent to be used to pickup any oil spilled from loading or hauling vehicles. 3. Contractor shall submit copies of the landfill tickets generated during project to the Project Manager that identifies the disposal site (Black Hawk County Landfill — refer to 2.05 (D) Disposal of Demolition Debris and Solid Waste) to which the materials were delivered. Such tickets shall be required to process billing statements by the Contractor. 2.14 ARCHAEOLOGY In the event that archaeological deposits (soils, artifacts and features, including cisterns, privies and the like), or other remnants of human activity are uncovered, or if archaeological deposits are found during demolition, the project will be halted immediately in the vicinity of the discovery, and the Contractor will take reasonable measures to avoid or minimize harm to finds. The Contractor will inform the Project Planner who will in turn notify the City. The City will then inform the State Historical Society of Iowa (SHSI) immediately. Work in the sensitive area cannot resume until a qualified archaeologist determines the extent of the discovery, consultations between SHSI are complete, and the City has been notified by SHSI. 2.15 PRICING This is a lump sum contract; all bids bid components are on a "not to exceed" basis. Change orders, additions, deletions and any other changes in the scope of work, will take the form of written amendments mutually agreed to by Contractor and City. In the case of mathematical errors, transposition of figures and the like, actual bid tabulation totals will take precedence over summary bid figures. 2.16 PROPERTY DAMAGE The Contractor shall be responsible for all damages to public and private property. The Contractor shall be responsible for having at least one person of authority and responsibility at the job site, and shall keep a report of all damage. If public or private property is damaged by the Contractor and is not repaired in a timely manner as determined by the City, the City has the option of having the damage repaired at the Contractor's expense to be reimbursed to the City, withheld from future payments of the Contractor, or paid from the performance bond. 11 Printable Map Output Page 1 of 1 Parcel ID: Black Hawk County Parcel Map 913-23-429-023 Deed Holder: Parcel Address: ITY OF WATERLOO 7 FRANKLIN ST, WATERLOO, IA 50703 a<tod Fo.h,rss parks_ parks twpnq Railroads Townships Sections nater Parcels Rights -4R** Township City UM. wihoad tlim wstrmame parcewim rwAneme_ Mrisl Photos Bieck Hawk Co. Black Hawk County, Iowa 16 East 5th Street aterloo, Iowa 50703-4774 hone: (319) 833-3002 Fax: (319) 833-3070 E-mail: auditor ;c black-hawk.ia us.olc Map cranial • h AscbMS • Capyuyd h2dd1 CSRI Inc. ,,ta; lAap Disclaimer: This map does not represent a survey. No liability is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, he Black Hawk County Assessor or their employees. This map is compiled from official ecords, including plats, surveys, recorded deeds, and contracts, and only contains nformation required for local government purposes. See the recorded documents for more ietailed legal information. http://www2.co.black-hawk.ia.us/servlet/com.esri.esrimap.Esrimap?ServiceName=bhov&... 9/18/2014 Black Hawk County Property Photos There is 1 photo of parcel 891323429023. Page 1 of I • http://www2.co.black-hawk.ia.us/website/bhmap/bhParImages.asp?apn=891323429023&a... 9/18/2014 Black Hawk County Building Sketches There is 1 building sketch of parcel 891323429023. Page 1 of 1 19 B FR [24] 15 FR [96] 8 12 30 2S B A FR (MAIN) [720] 24 12 J2 11 11 7 22 19 FR [24] IS FR OP [176] http://www2.co.black-hawkia.us/website/bhmap/bhParlmages.asp?apn=891323429023&a... 9/18/2014 Black Hawk County Detailed Parcel Report Page 1 of 2 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address 8913-23-429-023 CITY OF WATERLOO CITY OF WATERLOO 715 MULBERRY ST CITY OWNED WATERLOO, IA 50703-0000 PDF No. Map Area Contract Buyer 6 NMLO-01 21820 Property Address urrent Recorded Transfer 67 FRANKLIN ST WATERLOO, IA 50703-0000 late Drawn Date Filed Recorded Document Type /31/2013 7/31/2013 2014 002345 D SALES None BUILDING PERMIT p4/5/1996 ate Number Amount Reason WA #300 150 Misc ASSESSED VALUES/CREDITS Year Class 2014 E 100% Value Land Dwelling Building M/E Total Acres 3,780 21820 0 0 25,600 $576.00 0 Taxable Value Land welling Building M/E Total 3,780 1,820 0 0 25,600 Year Class 2013 100% Value Taxable Value Land Dwelling R Building M/E Total Acres 3,780 Land 21,820 Dwelling 0 Building 0 25,600 M/E 0 Total 2,056 11,870 0 0 13,926 Year Class 2012 100% Value Taxable Value Land 3,780 Land Dwelling 21,820 1,996 R Building M/E Total Acres Dwelling 11,525 0 Building 0 25,600 M/E 0 Total 0 0 13,521 TAX INFORMATION ASSESSMENT YEAR 2013 PAYABLE 2014/2015 Tax District 940001 - WATERLOO Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax Corp 25,600 13,926 0 41.40455 $576.60 $576.00 Nocorp 0 0 0 0 $0.00 Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Ag Credit Business Property Tax Credit Corp $0.00 $0.00 $0.00 $0.00 $0.00 Nocorp $0.00 ll LEGAL !AUDITOR RAINBOWS REPLAT ALL LOT 14 EXC N 126 1/2 FT LOT 24 http://www2.co.black-hawk.ia.us/website/blunap/bhRepDet.asp?apn=891323429023 9/18/2014 Black Hawk County Detailed Parcel Report LAND Page 2 of 2 Basis Front Rear Side 1 Side 2 Lot Area Acres Front Foot 24 24 66 66 88 6754 0.155 Front Foot 54 40 110 110 0 9 0 Totals: 0 Basement Basement Finished Area No Basement Floor 6754 0.155 DWELLING CHARACTERISTICS Type Style dotal Living Area Two -Family Conversion 2 Story Frame 1584 Year Built Area Heat AC Attic , 1904 720 Yes No Floor & Stairs Total Rooms Above Total Rooms Below Bedrooms Above Bedrooms Below 9 0 6 0 Basement Basement Finished Area No Basement Floor Full 0 0 Foundation Flooring Exterior Walls Wd Lap Roof arp / Vinyl Interior Finish Plas Asph / Hip Non -Base Heating Addtions Plumbing Floor/Wall Pipeless Handfired 0 Space Heaters Year Built Style 1904 1 Story Frame Area Basement (SF) No Basement (SF) 96 0 0 Heat AC Attic Yes No 0 1904 1 Story Frame 24 0 0 Yes No 0 1904 2 Full Bath 1 Sink 1 Story Frame 24 24 0 Yes No 0 orch Style 1S Frame Open Area 176 Description Year Built Quantity Plot No. C BLK GAR 12X20 Entry Status: 1904 1 Extended Description Quantity=1.00, Units=Each, Height=0 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDetasp?apn=891323429023 9/18/2014 Printable Map Output Page 1 of 1 Black Hawk County Parcel Map Parcel ID: Deed Holder: Parcel Address: I912-30-305-006 ITY OF WATERLOO 134 DEARBORN AV, WATERLOO, IA 50703 —4 Lagend Meats* Footwas 41 hospital airport Predsrpt parks_ parks towns Poitroo-0* Townships Pastors. Water LPatssts Rishlwat.littry 0 Township City Linos raltroad_dint wow._ roaddists wartamotrie_ porcottlirn madriame_ Aortal Photos Stack Pork Co. Black Hawk County, Iowa 16 East 5th Street aterloo, Iowa 50703-4774 Phone: (319) 833-3002 ax: (319) 833-3070 E-mail: auditor co.black-hawk 13,U5 or° 444' ..'t.fr LT. - IIINIONVM•10 .".1* .• DEARBORN AVE , - Map crantod with Aydin Copyright ICI 19;24101 URI inc. ap Disclaimer: This map does not represent a survey. No liability is assumed for the Iccuracy of the data delineated herein, either expressed or implied by Black Hawk County, he Black Hawk County Assessor or their employees. This map is compiled from official ecords, including plats, surveys, recorded deeds, and contracts, and only contains nformation required for local government purposes. See the recorded documents for more setailed le.al information. http://www2.co.black-hawk.ia.us/servlet/com.esri.esrimap.Esrimap?ServiceName=bhov&... 9/18/2014 Black Hawk County Property Photos There is 1 photo of parcel 891230305006. Page 1 of 1 http ://www2. co.b lack -hawk. ia.us/website/bhmap/bhParImages.asp?apn=891230305006&a... 9/18/2014 Black Hawk County Building Sketches There is 1 building sketch of parcel 891230305006. Page 1 of 1 10 15 FR [2201 IS FR [114] 19 32 6 22 1S B A FR (MAIN) [608] 10 8 24 12 WD DK [96] http://www2.co.black-hawk.ia.us/website/bhmap/bhParImages.asp?apn=891230305006&a... 9/18/2014 Black Hawk County Detailed Parcel Report Page 1 of 2 SALES BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address 8912-30-305-006 CITY OF WATERLOO CITY OF WATERLOO 715 MULBERRY ST CITY OWNED WATERLOO, IA 50703-0000 PDF No. Map Area Contract Buyer 7 EWTLO-07 0 Property Address Current Recorded Transfer 134 DEARBORN AV WATERLOO, IA 50703-5816 ate Drawn Date Filed Recorded Document Type /30/2013 5/2/2013 2013 022678 D SALES BUILDING PERMIT Date AmountNUTC / Type None 2/13/199512,300 Military Exemption NORMAL ARMS -LENGTH TRANSACTION - PRIOR 09 / Contract 3/26/198511,500 Net Tax FULFILLMENT OF PRIOR YEAR CONTRACT - PRIOR 09 / Deed ASSESSED VALUES/CREDITS Year Class 2014 100% Value Taxable Value Land Dwelling E Building M/E Total 7,500 Land 7,500 13,120 Dwelling 13,120 0 Building 0 20,620 M/E Acres 0 Total 0 0 20,620 Year 2013 100% Value Taxable Value Land Dwelling Class E Building M/E Total Acres 7,500 Land 13,120 Dwelling 0 Building 0 20,620 M/E 0 Total 7,500 13,120 0 0 20,620 Year 100% Value Taxable Value Land Dwelling Class 2012R Building M/E Total 7,500 Land 22,350 Dwelling 0 Building 0 29,850 M/E Acres 0 Total 3,961 11,805 0 0 15,766 http://www2.co.black-hawkia.us/website/bhmap/bhRepDet.asp?apn=891230305006 9/18/2014 TAX INFORMATION ASSESSMENT YEAR 2013 PAYABLE 2014/2015 Tax District 940001 - WATERLOO Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax Corp 0 0 0 41.40455 $0.00 $0.00 Nocorp 0 0 0 0 $0.00 Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Ag Credit Business Property Credit Tax Corp $0.00 $0.00 $0.00 $0.00 $0.00 http://www2.co.black-hawkia.us/website/bhmap/bhRepDet.asp?apn=891230305006 9/18/2014 Black Hawk County Detailed Parcel Report tNocorp I Page 2 of 2 LEGAL LINDEN PLACE LOT 4 BLK 17 LAND Basis Front pear Side 1 Side 2 Lot Area Acres Front Foot 60 60 142 142 0 8520 0.196 Totals: Total Rooms Below Bedrooms Above Bedrooms Below 7 0 8520 0.196 DWELLING CHARACTERISTICS Type Style Total Living Area Two -Family Conversion 1 Story Frame 1154.8 Year Built Area Heat AC Attic 1907 608 Yes No 1/2 Finished Total Rooms Above Total Rooms Below Bedrooms Above Bedrooms Below 7 0 3 0 Basement Basement Finished Area No Basement Floor Full 0 0 Foundation Flooring Stn Vinyl / Hdwd Exterior Walls Interior Finish Wd Lap Plas Roof Asph / Hip Non-Base-Floor/Wall Pipeless Handfired Space Heaters Heating 0 Year Built _ Style Area Basement (SF) No Basement (SF) Heat AC Attic Addtions 1907 1 Story Frame 114 0 0 Yes No 0 1907 1 Story Frame 220 0 0 Yes No 0 Plumbing 1 Full Bath esc Quantity 1 Shower Stall Bath Extrar D DK 96 1 Sink I Entry Status: http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891230305006 9/18/2014 Printable Map Output Page 1 of 1 Parcel ID: Black Hawk County Parcel Map 913-24-251-005 Deed Holder: Parcel Address: L ITY OF WATERLOO +20 COTTAGE ST, WATERLOO, IA 50703 Selected Features hospital airport firedept pante_- parks twarw Rsdroads Townships SacGdn Winer Parcels Rfphbah-Way 0 Township City Clow railroW_dim rrnama_ roadfini watername Legend percektim rownwew Mn.i Photos Black Hawk Co. Black Hawk County, Iowa 16 East 5th Street aterloo, Iowa 50703-4774 Phone: (319) 833-3002 Fax: (319) 833-3070 -mail: auditor .rco.black-hawk.ia.us.oro ap ciealad With ArdMS • Copyriph1 {C1 19324351 GSRI1nc. ap Disclaimer: This map does not represent a survey. No liability is assumed for the ccuracy of the data delineated herein, either expressed or implied by Black Hawk County, he Black Hawk County Assessor or their employees. This map is compiled from official ecords, including plats, surveys, recorded deeds, and contracts, and only contains nformation required for local government purposes. See the recorded documents for more eetailed le. al information. http://www2.co.biack-hawk. ia.us/servlet/com.esri. esrimap.Esrimap?ServiceName=bhov&... 9/19/2014 Black Hawk County Property Photos There is 1 photo of parcel 891324251005. Page 1 of 1 http : //www2. co. black -hawk. ia. us/website/bhmap/bhParImages.asp?apn=8 913 242 51005 &a... 9/19/2014 Black Hawk County Building Sketches There is 1 building sketch of parcel 891324251005. Page 1 of 1 1S FR EP [70] 7 26 2S BA FR (MAIN) [572] 22 15 FR OP 8 [1441 18 http://www2.co.black-hawk.ia.us/website/bhmap/bliParImages.asp?apn=891324251005&a... 9/19/2014 Black Hawk County Detailed Parcel Report Page 1 of 2 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Tax Mail to Address Parcel ID peed Holder 8913-24-251-005 CITY OF WATERLOO CITY OF WATERLOO 715 MULBERRY ST CITY OWNED WATERLOO, IA 50703-0000 PDF No. Map Area Contract Buyer 7 EWTLO-13 41.40455 Property Address urrent Recorded Transfer 520 COTTAGE ST WATERLOO, IA 50703-3817 'ate Drawn Date Filed Recorded Document Type .14/2012 5/8/2012 2012 020637 D SALES None BUILDING PERMIT 1rate /3/2010 /27/2004 Number Amount Reason WA 09068 2,000 Windows WA 1209 100 Misc ASSESSED VALUES/CREDITS Year Class 2014 100% Value Taxable Value Land Dwelling E Building M/E Total Acres 3,530 Land 6,600 3,530 Dwelling 6,600 0 Building 0 10,130 M/E 0 Total 0 0 10,130 Year Class 2013 100% Value Taxable Value Land 3,530 Land Dwelling 6,600 3,530 E Building M/E Total Acres Dwelling 6,600 0 Building 0 10,130 M/E 0 Total 0 0 10,130 Year Class 2012 100% Value Taxable Value Land 3,530 Land Dwelling 8,250 3,530 E Building M/E Total Acres Dwelling 8,250 0 Building 0 11,780 M/E 0 Total 0 0 11,780 TAX INFORMATION ASSESSMENT YEAR 2013 PAYABLE 2014/2015 t ax District 940001 - WATERLOO Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax Corp 0 0 0 41.40455 $0.00 $0.00 Nocorp 0 0 0 0 $0.00 Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Ag Credit Business Property Tax Credit Corp $0.00 $0.00 $0.00 $0.00 $0.00 Nocorp $0.00 LEGAL http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891324251005 9/19/2014 Black Hawk County Detailed Parcel Report IHOWREY & MCWILLIAMS ADDITION LOT 2 BLK 1 Page 2 of 2 LA Basis Front Rear Side 1 Side 2 Lot Area Acres Front Foot 47 47 142 142 0 6674 0.153 Totals: ,Attic Floor & Stairs Total Rooms Above Total Rooms Below Bedrooms Above Bedrooms 6674 0.153 DWELLING CHARACTERISTICS iype Style Total Living Area Single -Family / Owner Occupied 2 Story Frame 1144 Year Built Area Heat AC 1909 572 Yes No ,Attic Floor & Stairs Total Rooms Above Total Rooms Below Bedrooms Above Bedrooms Below 6 0 3 0 Basement Basement Finished Area No Basement Floor Full 0 0 Foundation Flooring Stn Carp / Vinyl Exterior Walls I A /A I .-,... Interior Finish Lc2.J Roof Asph / Hip Non -Base Floor/Wall Heating 1:3 as Pipeless Handfired Plumbing 1 Full Bath Porch Style Area Space Heaters 1S Frame Open 144 15 Frame Enclosed 70 lEntry Status: hap ://www2. co. black -hawk. ia.us/website/blunap/bhRepDet. asp?apn=891324251005 9/19/2014 Printable Map Output Page 1 of 1 Black Hawk County Parcel Map Parcel ID: Deed Holder: Parcel Address: :912-30-106-005 ITY OF WATERLOO :20 FOWLER ST, WATERLOO, IA 50703 Lend Sehotrd FaaWres hospital airport parks_ parks ndPr^Y Railroads Townships Sesions Water Parsets RiYhbad,Way 0 Township Chy Lines raltroad din roedd:m waterrwme psrca Wier roadnain Mrid Photos 01xk Hawk Co. lack Hawk County, Iowa 16 East 5th Street aterloo, Iowa 50703-4774 hone: (319) 833-3002 ax: (319) 833-3070 -mail: auditor aco.black-hawk.ia.us.o •ap Disclaimer: This map does not represent a survey. No liability is assumed for the ccuracy of the data delineated herein, either expressed or implied by Black Hawk County, e Black Hawk County Assessor or their employees. This map is compiled from official ecords, including plats, surveys, recorded deeds, and contracts, and only contains reformation required for local government purposes. See the recorded documents for more •etailed le•al information. http://www2.co.black-hawk.ia.us/servlet/com.esri.esrimap.Esrimap?ServiceName=bhov&... 9/18/2014 Black Hawk County Property Photos There is 1 photo of parcel 891230106005. Page 1 of 1 http://www2.co.black-hawk.ia.us/websitetbhmap/bhParImages.asp?apn=891230106005&a... 9/18/2014 Black Hawk County Building Sketches There is 1 building sketch of parcel 891230106005. Page 1 of 1 18 FR EP [24] 6 4 14 1930 IS FR [196] 14 8 4 18 FR EP [32] 288 FR (MAIN) [572] 26 IS FR OP [108] 6 http://www2.co.black-hawk.ia.us/website/bhmap/bhParImages.asp?apn=891230106005&a... 9/18/2014 Black Hawk County Detailed Parcel Report Page 1 of 2 I BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION I arcel ID peed Holder 8912-30-106-005 PDF No. Map Area CITY OF WATERLOO EWTLO-07 Property Address 20 FOWLER ST ATERLOO, IA 50703-5018 Contract Buyer Tax Mail to Address CITY OF WATERLOO 715 MULBERRY ST CITY OWNED WATERLOO, IA 50703-0000 urrent Recorded Transfer ate Drawn ':'ate Filed Recorded Document /29/2012 G/30/2012 2012 017812 D SALES Date Amoun tNUTC / Type 5/3/1999 29,500 NORMAL ARMS -LENGTH TRANSACTION - PRIOR 09 / Deed 6/13/1994 24,950 NORMAL ARMS -LENGTH TRANSACTION - PRIOR 09 / Contract 3/15/1994 10,000 SALE BY LENDING INSTITUTION OF PROPERTY ACQUIRED AS RESULT OF ... - PRIOR 09 / Deed 8/16/1993 10,000 NORMAL ARMS -LENGTH TRANSACTION - PRIOR 09 / Deed BUILDING PERMIT None Year 2014 ASSESSED VALUES/CREDITS Class 100% Value Taxable Value Land 4,500 Land 4,500 E Dwelling Building 22,270 b welling 2,270 (Building M/E 0 Total 26,770 M/E 0 Year 2013 Acres otal V6,770 ,Class 100% Value Taxable Value Land Dwelling 4,500 2,270 Land 4,500 E uilding M/E Total Dwelling 22,270 Building 0 0 26,770 M/E 0 Year 2012 Total cres 26,770 Class 100% Value Taxable Value Land E 4,500 Land 4,500 Dwelling 30,390 uilding M/E Total Dwelling 30,390 0 (Building 34,890 M/E Total cres 0 34,890 Tax j941131District - WATERLOO RATH AREA TIF AMD1 TAX INFORMATION ASSESSMENT YEAR 2013 PAYABLE 2014/2015 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=89123 0106005 9/18/2014 Black Hawk County Detailed Parcel Report Gross Value T axable Value ilitary Exemption Levy Rate G Corp Nocorp 0 0 Corp Homestead Credit Nocorp $0.00 0 0 41 40455 Page 2 of 2 ross Tax Net Tax $0.00 0 0 Disabled Veteran Credit Property Tax Relief Credit Ag Credit $0.00 $0.00 $0.00 $0.00 $0.00 Business Property Tax Credit $0.00 $0.00 LEGAL ICOWINS SECOND ADDITION LOT 5 BLK 3 TERISTICS Type Basis Front Rear Side 1 Side 2 Lot Area cres Front Foot 60 60 140 140 0 8400 0.193 Totals: None Total Rooms Above Total Rooms Below 8400 0.193 7 0 TERISTICS GARAGES Type Style Total Living Area Single -Family / Owner Occupied 2 Story Frame 1340 Area Year Built Area 20 122 Heat AC Attic 1909 572 Yes No None Total Rooms Above Total Rooms Below Bedrooms Above Bedrooms Below 7 0 3 0 Basement Basement Finished Area No Basement Floor Full 0 0 Foundation Flooring Stn Carp I Vinyl Exterior Walls Interior Finish Wd Lap Plas Roof Asph / Hip Non Floor/Wall Pipeless Handfired Space Heaters -Base Heating 0 Year Built Style Area Basement (SF) No Basement (SF) Heat AC Attic Addtions 1930 Bath 1 Sto Frame < 196 0 0 Desc es 0 uantity No 0 Plumbing 1 Full Extras Style Area IlSFRoP6x18 108 Porch 1S Frame Enclosed 32 1S Frame Enclosed 24 IIIIMENNIMINIIIMINk GARAGES BASEMENT STALLS None (Entry Status: r http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891230106005 9/18/2014 ear Built 1Style Width 'Length Area 'Basement Qtrs Over Area AC 1 11930 IDet Frame 20 122 440 10 None 0 BASEMENT STALLS None (Entry Status: r http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891230106005 9/18/2014 Printable Map Output Page 1 of 1 Parcel ID: Black Hawk County Parcel Map Deed Holder: Parcel Address: LI :913-14-458-011 ITY OF WATERLOO 20 DAWSON ST, WATERLOO, IA 50703 Features hospital airport dr.dept parks_ park• tromp awnsaPc Sections Seater Parse's giiiistsweetay Township Clty Lina. raliroad_Mm meddle wekernaa. Legend parcetdinr roadnnnt. Aerial Photos Sleek Hawk Co. Black Hawk County, Iowa 16 East 5th Street aterloo, Iowa 50703-4774 Phone: (319) 833-3002 Fax: (319) 833-3070 E-mail: auditorco.black-hawk. us.ot Map Disclaimer: This map does not represent a survey. No liability is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, he Black Hawk County Assessor or their employees. This map is compiled from official ecords, including plats, surveys, recorded deeds, and contracts, and only contains nformation required for local government purposes. See the recorded documents for more retailed le•al information. http://www2.co.black-hawk. ia.us/servlet/com.esri. esrimap.Esrimap?ServiceName=bhov&... 9/19/2014 Black Hawk County Property Photos There is 1 photo of parcel 8913 4458011. Page 1 of 1 http://www2.c,o.black-hawk.ia.us/website/bhmap/bhParImages.asp?apn=891314458011&a... 9/19/2014 Black Hawk County Building Sketches There is 1 building sketch of parcel 891314458011. Page 1 of 1 1S FR EP [60] 16 10 I 28 2S B FR (MAIN) [616] 22 18 FR EP [176] 14 2 1S B FR [281 http://www2.co.black-hawk.ia.us/website/bhmap/bhparImages.asp?apn=891314458011&a... 9/19/2014 Black Hawk County Detailed Parcel Report Page 1 of 2 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION I Tax Mail to Address Parcel ID 8913-14-458-011 peed Holder CITY OF WATERLOO CITY OF WATERLOO 715 MULBERRY ST CITY OWNED WATERLOO, IA 50703-0000 PDF No. 6 Map Area NWTLO-03 Property Address Contract Buyer 420 DAWSON ST WATERLOO, IA 50703-3668 urrent Recorded Transfer ate Drawn Date Filed Recorded Document Type 12/20/2012 12/26/2012 2013 013034 SALES r2/31200 ate Amoun 7,500 tNUTC / Type BUILDING PERMIT Date Number Amount Reason NORMAL ARMS -LENGTH TRANSACTION - PRIOR 09 / Deed 4/14/2005 WA 0388 500 Misc 11/27/2002 WA HA 1501 1,819 Misc 6/14/2002 WA 0825 1,200 Misc 9/23/1999 WA 2398 275 Misc ASSESSED VALUES/CREDITS Year Class 2014 100% Value Taxable Value Land 4,040 Land Dwelling 22,960 4, 040 E Building M/E Total Acres Dwelling 22,960 0 Building 0 27,000 M/E 0 Total 0 0 27,000 Year Class 2013 100% Value Taxable Value Land 4,040 Land Dwelling 22,960 4,040 E uilding M/E Total Acres welling 2,960 0 (Building 27,000 M/E Total 0 27,000 Year Class 2012 100% Value Taxable Value Land 4,040 Land Dwelling 24,720 2,134 R Building M/E Total Acres Dwelling 13,056 0 Building 0 28,760 M/E 0 Total 0 0 15,190 Tax District TAX INFORMATION ASSESSMENT YEAR 2013 PAYABLE 2014/2015 940001 - WATERLOO Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Corp Nocorp 0 0 0 41.40455 0 Corp Homestead Credit Nocorp $0.00 0 0 Disabled Veteran Credit Property Tax Relief Credit 0 Ag Credit $0.00 '$0.00 Net Tax $0.00 Business Property Tax Credit $0.00 $0.00 $0.00 $0.00 $0.00 http://www2. ca.black-hawk. ia.us/website/bhmap/bhRepDet. asp?apn=89131445 8011 9/19/2014 Black Hawk County Detailed Parcel Report :BURNSIDE E 33 FT LOT 14 BLK 4 Basis Front Foot Totals: Type Front 33 Rear 33 Page 2 of 2 LEGAL LAND Single -Family / Owner Occupied Year Built 1914 Total Rooms Above 6 tkrea 16 Basement Full Foundation C Blk Side 1 130 Side 2 130 Lot 0 DWELLING CHARACTERISTICS Style 2 Story Frame Heat Yes 'Total Rooms Below 0 IANC 0 Bedrooms Above Area 4290 4290 Acres 0.099 0.099 Total Living Area 1260 3 IBasement Finished Area 0 Attic None edrooms Below No Basement Floor 0 Exterior Walls Asb Flooring Carp / Tile Interior Finish Roof As.h / Gable Non -Base Floor/Wall Heating 0 Addtions Year Builttyle 1914 Plumbing11 Full Bath JPipeless Plas / Panel randfired AreaBasement (SF) 1 Story Frame 28 128 1< Porch Style pace Heaters ,No Basement (SF) 0 1S Frame Enclosed 1S Frame Enclosed Area 176 60 Heat ,AC Attic 'Yes 0 No 'Entry Status: http://www2.co.black-hawkia.us/website/bhmap/bhRepDet.asp?apn=891314458011 9/19/2014 Printable Map Output Page 1 of 1 Black Hawk County Parcel Map Parcel ID: Deed Holder: Parcel Address: 912-30-151-008 ITY OF WATERLOO 09 STATE ST, WATERLOO, IA 50703 Legend SNecMd Features hoopital airport ir.».. RrsAopt parks_ parka tarp*. Railroads .• Township: Sash.. Nater PamirIs Righladilay Township City Lhms ra.road_dm mem.._. roaddim watamama_ parceldtm madams_ Nadal Photos Black Hawk Co. Black Hawk County, Iowa 16 East 5th Street aterloo, Iowa 50703-4774 Phone: (319) 833-3002 Fax: (319) 833-3070 -mail: auditorco.btack-hawk.ia.ua.or. «C(C11992. ap Disclaimer: This map does not represent a survey. No liability is assumed for the ccuracy of the data delineated herein, either expressed or implied by Black Hawk County, he Black Hawk County Assessor or their employees. This map is compiled from official ecords, including plats, surveys, recorded deeds, and contracts, and only contains nformation required for local government purposes. See the recorded documents for more aetailed le. al information. http : //www2.co .black -hawk. ia. us/servlet/com. esri. esrimap. Esrimap? S erviceN ame=bhov&... 9/19/2014 Black Hawk County Property Photos There is 1 photo of parcel 891230151008. Page 1 of 1 u*sto— '' http://www2.co.black-hawk.ia.us/website/bhmap/bhParImages.asp?apn=891230151008&a... 9/19/2014 Black Hawk County Building Sketches There is 1 building sketch of parcel 891230151008. Page 1 of 1 18 FR EP [102] 17 1S B FR [270] 15 28 8 14 288 FR (MAIN) 14 6 [588] 18 FR EP 7 7 [48] 20 14 20 14 1s FR OP 26 [324] http://www2.co.black-hawk.ia.us/website/bhmap/bhParImages.asp?apn=891230151008&a... 9/19/2014 Black Hawk County Detailed Parcel Report I BLACK HA Parcel ID Page 1 of 2 K COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION 8912-30-151-008 PDF No. 7 Map Area EWTLO-07 Property Address 409 STATE ST Deed Holder CITY OF WATERLOO Contract Buyer WATERLOO, IA 50703-5117 Year 2014 100% Value Taxable Value Year Land 6,370 Land 6,370 Dwelling 21,150 welling 1,150 Tax Mail to Address CITY OF WATERLOO 715 MULBERRY ST CITY OWNED WATERLOO, IA 50703-0000 urrent Recorded Transfer ate Drawn Date Filed Recorded Document /27/2013 6/27/2013 2013 027225 ASSESSED VALUES/CREDITS 'Class E uilding (Building �VA/E 0 Total cres 27,520 M/E 'Total 0 27,520 Type 2013 100% Value 'Class Taxable Value Year 2012 100% Value Credits Taxable Land 6,370 Land 6,370 Land 6,370 Dwelling 1,150 Military Exemption Y rwelling 1,150 Dwelling 24) 990 E pudding M/E otal (Building 0 7,520 M/E Homestead Credit Class R 'Building Disabled Veteran Credit M/E 0 roperty Tax elief Credit Acres Total 27,520 Total roicres 31,360 Land Value 3,364 Dwelling 13,199 (Building Agricultural Credit M/E 0 Total Tax District Corp Nocorp Corp Nocorp Family Farm Credit 16,563 TAX INFORMATION ASSESSMENT YEAR 2013 PAYABLE 2014/2015 941131 - WATERLOO RATH AREA TIF AMD1 Gross Value 0 0 Homestead Credit $0.00 Taxable Value 0 0 Disabled Veteran Credit $0.00 Military Exemption 0 0 Property Tax Relief Credit $0.00 $0.00 LEGAL Levy Rate 41.40455 0 Ag Credit $0.00 Gross Tax $0.00 $0.00 Net Tax $0.00 Business Property Tax Credit $0.00 LINDEN PLACE LOT 4 BLK 6 N 5 FT LOT 5 BLK 6 http : //www2. co .black -hawk. ia. us/web s i te/bhmap/bhRepDet. asp?apn=8 912 3 015100 8 9/19/2014 Black Hawk County Detailed Parcel Report LAND ITBasis Front Foot . -__. Front 65 Rear Side Side 2 Lot Area 65 129 129 0 8385 8385 Page 2 of 2 Acres 0.193 0.193 DWELLING CHARACTERISTICS Type Two -Family Conversion le 2 Story Frame Year Built Area 1914 588 Heat AC Total Living Area 1446 Attic Total Rooms Above Ye Total Rooms low 7 Basement Full Foundation Stn Exterior Walls Alum 0 Yes Bedrooms Abov 3 Base ent Finished Area 0 Flooring None Bedrooms Below 0 No Basement Floor O Carp / Vinyl Interior Finish Roof Asph / Gable Non -Base Floor/Wall Heating 0 Addtions Year Built Style 1914 2 Full Bath P\unmbing 1 Sink Plas Foe ss ea 270 Hand Basement (SF) 2 70 irmd No Baseme Space Heaters 0 Yes Yes 0 Year Built 1980 Style Width Porch 1S Frame Open Area 324 15 Frame Enclosed 48 15 Frame Enclosed GARAGES Length Area Basement Qtrs Over Det Frame 24 24 576 0 None 102 Area O AC 0 BASEMENT STALLS None Entry Status: l23�l5}N}8 4/lg/2Ol4 i no/v�cbsdc/bhn�un/bhKepL)nlosp/upzr-o9 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-889A RESOLUTION PRELIMINARILY APPROVING THE REQUEST FOR PROPOSAL DOCUMENT, PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH DEMOLITION AND SITE CLEARANCE SERVICES (NO RACM) FOR PROPERTY LOCATED AT 67 FRANKLIN STREET, 134 DEARBORN STREET, 520 COTTAGE STREET, 820 FOWLER STREET, 420 DAWSON STREET, AND 409 STATE STREET. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Community Planning & Development Director of said City to prepare proposed Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services (no RACM) for property located at 67 Franklin Street, 134 Dearborn Street, 520 Cottage Street, 820 Fowler Street, 420 Dawson Street, and 409 State Street, in the City of Waterloo, Iowa, and WHEREAS, said Community Planning & Development Director did file said Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services (no RACM) for property located at 67 Franklin Street, 134 Dearborn Street, 520 Cottage Street, 820 Fowler Street, 420 Dawson Street, and 409 State Street. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services (no RACM) for property located at 67 Franklin Street, 134 Dearborn Street, 520 Cottage Street, 820 Fowler Street, 420 Dawson Street, and 409 State Street, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 6th day of October, 2014. ATTEST: uzy Sch r- , CMC City Cle k rnest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-890 RESOLUTION PRELIMINARILY APPROVING THE REQUEST FOR PROPOSAL DOCUMENT, PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH DEMOLITION AND SITE CLEARANCE SERVICES (NO RACM) FOR PROPERTY LOCATED AT 67 FRANKLIN STREET, 134 DEARBORN STREET, 520 COTTAGE STREET, 820 FOWLER STREET, 420 DAWSON STREET, AND 409 STATE STREET. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Community Planning & Development Director of said City to prepare proposed Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services (no RACM) for property located at 67 Franklin Street, 134 Dearborn Street, 520 Cottage Street, 820 Fowler Street, 420 Dawson Street, and 409 State Street, in the City of Waterloo, Iowa, and WHEREAS, said Community Planning & Development Director did file said Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services (no RACM) for property located at 67 Franklin Street, 134 Dearborn Street, 520 Cottage Street, 820 Fowler Street, 420 Dawson Street, and 409 State Street. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services (no RACM) for property located at 67 Franklin Street, 134 Dearborn Street, 520 Cottage Street, 820 Fowler Street, 420 Dawson Street, and 409 State Street, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 6th day of October, 2014. Ernest G. C ark, ayor ATTEST: Suzy Sch.res, MC City Cle Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-890A RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED REQUEST FOR PROPOSAL DOCUMENT, PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH DEMOLITION AND SITE CLEARANCE SERVICES (NO RACM) FOR PROPERTY LOCATED AT 67 FRANKLIN STREET, 134 DEARBORN STREET, 520 COTTAGE STREET, 820 FOWLER STREET, 420 DAWSON STREET, AND 409 STATE STREET, IN THE CITY OF WATERLOO AS OCTOBER 20, 2014, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 20th day of October, 2014, for the purpose of holding a public hearing on proposed Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services (no RACM) for property located at 67 Franklin Street, 134 Dearborn Street, 520 Cottage Street, 820 Fowler Street, 420 Dawson Street, and 409 State Street, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 6th day of October, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Scha,es, L.MC City Cler Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-891 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED REQUEST FOR PROPOSAL DOCUMENT, PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH DEMOLITION AND SITE CLEARANCE SERVICES (NO RACM) FOR PROPERTY LOCATED AT 67 FRANKLIN STREET, 134 DEARBORN STREET, 520 COTTAGE STREET, 820 FOWLER STREET, 420 DAWSON STREET, AND 409 STATE STREET, IN THE CITY OF WATERLOO AS OCTOBER 20, 2014, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 20th day of October, 2014, for the purpose of holding a public hearing on proposed Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services (no RACM) for property located at 67 Franklin Street, 134 Dearborn Street, 520 Cottage Street, 820 Fowler Street, 420 Dawson Street, and 409 State Street, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 6th day of October, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Schaff es, MC City Cler CITY OF WATERLOO Council Communication City Council Meeting: October 6, 2014 Prepared: October 1, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2012 West Shaulis Road/Ansborough Avenue STP -U-8155(711)-70-07 City Contract No. 784 Change Order No. 17 Submitted by: Teff Bales, Associate Engineer Recommended City Council Action: Staff has reviewed Change Order No. 17 and recommends Council approve this document and authorizes Mayor to sign and enter into said agreement. Summary Statement Transmitted herewith is Change Order No. 17 for the installation of overhead flashing beacons and stop signs mounted on mast arms at the intersection of Kimball Avenue and West Shaulis Road. This document is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required $44,759 Source of Funds STP Funds - $35807.20 and Local Option Sales Tax Revenue - $8,951.80 Policy Issue N/A Alternative N/A Background Information This project is the phase II extension of West Shaulis Road from Ansborough Avenue to Highway 21 (Hawkeye Road) and includes Ansborough Avenue from Shaulis Road to the Highway 20 interchange. WATERLOO HOUSING AUTHORITY, Governing Board Minutes July 17, 2014 at 8:15 AM Harold E. Getty Council Chambers — Waterloo City Hall Members Present: Welper, Jones, Lind, Morrissey, Dillon, Waterman, Washington, Mayer Motioned by Jones, seconded by Morrissey, that the Agenda be approved. Ayes: All Motion Carried. Motioned by Lind, seconded by Morrissey that the minutes from the May 15, 2014 meeting be approved. Ayes: All Motion Carried. Motioned by Morrissey, seconded by Waterman to approve the following agenda item: 1. Approval of all travel requests for Waterloo Housing Authority staff. Ayes: All. Motion carried. Motioned by Morrissey, seconded by Jones to approve the following agenda items: 2. Approval to accept the update to the Section 8 Administrative Plan policy Ayes: All. Motion carried. Motioned by Morrissey, seconded by Jones to approve the following agenda items: 3. Approval and resolution of 2014 Section 8 Management Assessment Program Annual Evaluation or (SEMAP) Ayes: All. Motion carried. Motioned by Morrissey, seconded by Jones to approve the following agenda items: 4. Approval and resolution to accept the HUD Statement of Operating Budget and Expenditures. Ayes: All. Motion carried. Motioned by Jones, seconded by Morrissey to approve the following agenda items: 5. Approval to place on file the Housing Authority report including the leasing, HAP and Admin. Fee, utilization report. Ayes: All. Motion carried. Motioned by Morrissey, seconded by Jones to adjourn the meeting. Ayes: All Motion Carried. SAM WATERLOO HOUSING AUTHORITY, Governing Board Minutes September 18, 2014 at 8:20 AM Harold E. Getty Council Chambers — Waterloo City Hall Members Present: Welper, Jones, Lind, Morrissey, Schmitt, Dillon, Waterman, Washington, Mayer. Motioned by Schmitt, seconded by Jones, that the Agenda be approved and the minutes from the July 17, 2014 meeting be approved. Ayes: All Motion Carried. Motioned by Schmitt, seconded by Morrissey to approve the following agenda items: 1. Approval to dispose of Public Housing and Section 8 files that are withdrawn or terminated from the program 2. Approval to seek quotes to replace the window coverings in the community room at Ridgeway Towers. Ayes: All. Motion carried. Motioned by Morrissey, seconded by Schmitt to approve the following agenda items: 3. Approval to accept the quote on the conversion of the HAPPY Software to HAPPY Housing Pro software for the Waterloo Housing Authority Public housing programs. 4. Approval and Resolution to accept the 2015 HUD FMR/ payment standards. Ayes: All. Motion carried. Motioned by Schmitt, seconded by Morrissey to approve the following agenda items: 5. Approval to accept the bids for the winter snow removal from the parking lot at 225 W. Ridgeway Avenue. 6. Approval to place on file the Housing Authority report including the leasing, HAP report. Ayes: All. Motion carried. Motioned by Schmitt, seconded by Lind to adjourn the meeting. Ayes: All Motion Carried. SAM CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. August 29, 2014 1st Floor Conference Room — City Hall Members Present: Bonetta Culp, John Blitsch, Barry Haskins, Abraham Funchess Others Present: Kent Shankle, Mark Rice, Cheryl Huddleston Moved by Haskins, seconded by Blitsch to approve the August 29, 2014 Agenda. Motion carried. Moved by Haskins, seconded by Blitsch to approve the July 28, 2014 Minutes. Motion carried. UNFINISHED BUSINESS The Civil Service List for Equipment Operator I -Street Department was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 3/24/14 and the Civil Service Commission approved the job description and testing criteria on 4/25/14. There is a vacancy due to a resignation. The position was advertised in the Courier, posted on the City website and cable channel and a notice sent to the agencies, organizations and individuals on the Affirmative Action list and in all City departments. We received 43 resumes and 18 candidates were invited to take an equipment test. Two cancelled, 2 did not pass the test, 2 did not show for the interview and 1 did not have his CDL. The remaining candidates were interviewed by Matt Vlasak-Traffic Operations, Tony Pauley-Street Dept and Cheryl Huddleston -Human Resources. One did not have his high school diploma. The Civil Service List has 7 white males and 1 black male. Moved by Blitsch, seconded by Haskins: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Equipment Operator I for the City of Waterloo, Iowa Street Department. Appointment(s) shall be made from this list for the next year (August 29, 2014 — August 28, 2015). CERTIFIED LIST Bryan Owens Dustin Kreger Frank Frost Ruben Lomas Regis Baskerville Dirk Wolff Kevin Morrison Louis Taylor Terry Snell Adam Carley Motion carried. The Civil Service List for Facilities Services Manager -Culture & Arts was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 5/12/14 and the Civil Service Commission approved the job description and testing criteria on 6/12/14. This is a new classification as part of the reorganization of Culture & Arts. The position was advertised in the Courier, posted on the City website and cable channel and a notice sent to the agencies, organizations and individuals on the Affirmative Action list and in all City departments. We received 13 resumes and 8 candidates were invited to interview. Panel members were Marilyn DeKoster-Center for the Arts Board, Carrie Gleason -Culture & Arts and Cheryl Huddleston -Human Resources. Two cancelled, 2 did not show for the interview and one had a suspended driver's license. The Civil Service List has 3 white males. Moved by Blitsch, seconded by Haskins: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Facilities Services Manager for the City of Waterloo, Iowa Center for the Arts. Appointment(s) shall be made from this list for the next year (August 29, 2014 — August 28, 2015). CERTIFIED LIST Brandon Cannon Bradley Kofron Timothy Devine Motion carried. Updates Facilities Services Specialist — Culture & Arts Approved by Human Resources Committee on 5/12/14 and by Civil Service on 6/12/14. Advertised in the Courier, on the City website and cable channel, sent notices to the individuals and organizations on the Affirmative Action list and posted a notice in all City departments. Received 16 resumes; currently reviewing. Police Sergeant Approved by Human Resources Committee on 5/12/14 and by Civil Service on 6/12/14. Promotional exam - posted in Waterloo Police Department. Received 15 resumes; written test 8/7/14; interviews 9/15-16/14. Fire Lieutenant Approved by Human Resources Committee on 6/9/14 and by Civil Service on 6/12/14. Promotional exam - posted at all City Fire Stations. Received 13 resumes; written test 7/29/14 that all passed; interviews 9/2-3/14. Police Captain Approved by Human Resources Committee on 6/23/14 and by Civil Service on 7/28/14. Promotional exam - posted in Waterloo Police Department. Received 2 resumes; interviews 9/8/14. Police Lieutenant Approved by Human Resources Committee on 6/23/14 and by Civil Service on 7/28/14. Promotional exam - posted in Waterloo Police Department. Received 12 resumes; interviews 9/8-9/14. NEW BUSINESS The job description and testing criteria for Plant Maintenance Mechanic -Waste Management Services was presented for approval. There is a vacancy due to a retirement. The position was approved by the Human Resources Committee on 8/18/14. There have not been any changes in the job description and testing criteria. Moved by Haskins, seconded by Blitsch to approve the job description and testing criteria for Plant Maintenance Mechanic -Waste Management Services. Motion carried. The job description and testing criteria for Garage Mechanic Foreman -Central Garage was presented for approval. This is a new promotional position that was advertised a few years ago and not filled. The position was approved by the Human Resources Committee on 8/18/14. There were changes made to the minimum qualifications — deleted requirement to obtain ASE (Master Automotive Service Excellence) and EVT (Emergency Vehicle Technician) certifications and now must have Associates Degree with five years experience (before could have AA with 3 years experience or technical school with four years experience or high school diploma with 5 years experience). Moved by Blitsch, seconded by Haskins to approve the job description and testing criteria for Garage Mechanic Foreman. Motion carried. OTHER BUSINESS None With no further business, moved by Blitsch, seconded by Haskins to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission 332 At the regular meeting of the Board of Waterloo Water Works Trustees, held Wednesday, September 17, 2014, there were present Terry M. Kuntz, Chairman; Mary H. Potter, Vice Chair; and Scott Wienands, Trustee. Also in attendance: Ron Welper, Waterloo City Council Member; Rick Wilberding, Distribution Department Manager, and Dennis Clark, General Manager and Secretary. Terry Kuntz called the meeting to order at 8:00 a.m. The Board approved to adopt the agenda. The minutes of the regular meeting of August 20, 2014, were approved as read. Upon motion, unanimously passed, the following Bills Resolution was adopted. BE IT RESOLVED BY THE BOARD OF WATER WORKS TRUSTEES OF THE CITY OF WATERLOO, IOWA: That the bills listed below for which warrants against the funds designated, have been issued in payment, are found to be correct, and the acts of the Secretary in issuing and delivering said warrants are hereby ratified and approved. AUGUST 31, 2014 GENERAL FUND 51532 All Star Plumbing & Heating Repaired water service line at 619 & 627 W. 7th 51533 Assurant Employee Benefits Dental and disability insurance 51534 Jodee Chavarria M. D. & U. D. refund 51535 Brock Kiple 51536 Amanda Phippen 51537 Claudine Lebert-Kuehl 51538 Julie Williams 51539 Alexandria Marchese 51540 Rosemary K. Peacher 51541 Richard Brimmer 51542 Michael Faulk 51543 E. H. Wachs Company Circuit Board for Wachs unit 51544 Electronic Engineering Monthly vehicle tracking service 51545 Esri, Inc. Annual GIS software maintenance 51546 Ferguson Enterprises, Inc. Pressure gauges and flange gaskets 51547 Iowa Municipalities Workers' Workers' compensation insurance Compensation Insurance 51548 Iowa Public Employees Retirement System 51549 IWI Motor Parts 51550 Kelly Services, Inc. 51551 MidAmerican Energy Co. 51552 Postmaster 51553 Rochester Armored Car Co. 51554 Charles Schwab Institutional {l 11 I{ {I tl ❑ 11 I{ {I U 4( 51555 Speer Financial, Inc. 51556 Voided 51557 Veenstra & Kimm, Inc. 51558 Cedar Valley Sportsplex 51559 Cedar Valley United Way 51560 INC Life Insurance 543.63 6,787.77 72.42 46.39 5.28 23.60 16.41 8.42 24.60 35.22 24.60 252.98 329.45 1,400.00 162.06 6,906.00 IPERS for 15 employees 10,308.75 Oil filters 61.54 Temporary office clerical services 1,474.50 Gas, power and electric 31,464.87 Postage 640.00 Armored car service 242.98 Employer contribution to employee 42,475.00 pension fund Financial services for Series 2014 5,126.35 Water Revenue Capital Loan Notes Engineering services to evaluate cell antenna load on water towers Authorized payroll deduction for Sportsplex Authorized payroll deduction for United Way Authorized payroll deduction for deferred compensation 0.00 300.00 208.92 116.50 3,873.00 51561 Public Employees Credit Union 51562 Charles Schwab Institutional EFT Treasurer, State of Iowa EFT US Department of Treasurer EFT State of Iowa Treasurer 51563 Advanced Systems, Inc. 51564 AECOM 51565 Allen Memorial Hospital 51566 CV Property 51567 Emmitt Johnson 51568 Ralph Jones 51569 Bearing Distributors, Inc. 51570 Black Hawk County Treasurer, MIS 51571 Black Hawk Waste Disposal 51572 BMC Aggregates, L.C. 51573 Campbell Supply 51574 D. A. Davidson & Co. 51575 Dell Marketing, L.P. 51576 Denver Underground & Grading, Inc. 51577 Fleming's Landscaping & More, LLC 51578 Grosse Steel Co., Inc. 51579 Iowa Department of Natural Resources 51580 Kelly Services, Inc. 51581 Steve Kerns 51582 Travis Larson 51583 Menards 51584 PDCM Insurance 51585 PPG Architectural Finishes 51586 Radio Communications 51587 The Sled Shed 51588 Thompson Truck & Trailer 51589 U.S. Cellular 51590 Utility Equipment Co. 51591 Van Wert, Inc. 51592 Weber Paper Co. 51593 Rick Wilberding 51594 Wilson Restaurant Supply 51595 Witham Auto Center 51596 Acco Unlimited Corp. 51597 Aramark Uniform Services 51598 Aspro, Inc. 51599 Hugo Lopez 51600 Beh Meh 51601 Salvation Army 51602 Chris Schubert 51603 Hannah Gammack 51604 Andrew J. Maiers 51605 Ashley Syhlman 51606 Jenny K. Fischer 51607 Amber M. Ernzen 51608 Brenda Jungen Authorized payroll deduction for credit union Authorized payroll deduction for employee pension contribution State withholding tax Federal withholding tax Sales tax Maintenance contract for copying machine Engineering and construction review services for Highway 63 Parker to Donald Water Main Replacement CDL drug testing Overpayment on final bill Overpayment on final bill Overpayment on bill Oil seals for hydraulic wrenches Data processing for July Waste disposal Fill sand and roadstone Chain binder Private placement agent services for Series 2014 Water Revenue Capital Loan Notes Computers and monitor Dewitt Road Water Main Extension final payment Mowing well fields Office key blanks Water operator certificate, T. Larson Temporary office clerical services Reimbursement for cell phone Reimbursement for cell phone Supplies Insurance Hydrant paint Pager rental Blades for edger Replaced brakes, muffler and alternator on unit #33 Monthly fee for GPS hotspot Fittings Meter reading service All purpose cleaner Reimbursement for cell phone Coffee maker Replaced vapor management valve on unit #17 Chlorine and HFS Towel service Cold mix M. D. & U. D. refund It 11 It B CI Li if !f Il t( CI if it if it i, 333 4,547.50 2,393.71 7,549.00 22,119.26 13, 335.54 462.05 2,066.33 26.00 85.41 68.11 25.98 62.69 7,210.19 94.00 424.60 18.66 4,000.00 1,779.72 17,638.75 3,635.00 18.00 40.00 3,336.10 50.00 50.00 160.66 85,423.60 226.80 28.00 5.49 2,120.37 83.28 398.58 6,801.20 61.35 50.00 119.95 270.76 4,869.88 212.42 1,320.30 53.32 27.03 29.68 61.92 2.04 5.28 5.28 5.28 19.22 3.67 334 51609 Blair Hudson 51610 Danielle Ficken 51611 Kathryn & Kyle Anglum 51612 Brian Becthold 51613 Kara S. Park 51614 Jacline M. Paul 51615 Hso Kae Doh 51616 Pho Reh 51617 Jeremy Barcomb 51618 Dennis Letterman 51619 Judith Dummermuth 51620 Megan Rindels 51621 Amber Schatz 51622 Stephanie Anderson 51623 Natasha Minnaert 51624 Jason R. Hassman 51625 Olympus Hair Salon 51626 Patrick & Pamela Reed 51627 Gina Galindo 51628 Jessica Husmann 51629 Brittany Armstrong 51630 Joshua Ferguson 51631 Taylor Theisen 51632 Logan Lyon 51633 Hannah Elledge 51634 William T. Marble 51635 Grant M. Cosselman 51636 Amanda J. Krapfl 51637 Ellen Feldman 51638 Joshua A. Stringer 51639 Christopher M. Mason 51640 Logan J. Bohr 51641 Justin Mather 51642 Kelly Heckstein 51643 Jessica L. King 51644 Makayla Soma 51645 Jennifer & Thomas Hess 51646 Tanner J. Bonorden 51647 Anne L. Davis 51648 Taylor G. Thomsen 51649 Tina Waniorek 51650 Tracy Cunningham 51651 Lucas Jacobs 51652 Kyle Moline 51653 William Cox 51654 Jeremy Kerr 51655 Allison Zimmer 51656 James Leffler 51657 Christopher Baker 51658 Katelyn Urbain 51659 Thomas Hart 51660 Emily Howington 51661 Taylor A. Gordon 51662 Breanna E. Vanderkolk 51663 Chris Jones 51664 Terrie L. Esquivel 51665 Benton's Sand & Gravel 51666 BMC Aggregates, L.C. 51667 Instrument Control System 51668 K & W Electric 51669 Kelly Services, Inc. 51670 Menards 51671 Joe Moody M. D & U. D. refund N It II it II H II II It it Il (I It II M. D. refund M. D. & U. D. refund II II if LI II If R ❑ II H II tt It II tl It tt It 6 tl II IL II It If II it II H U II If II It IL II if II II if tt It tt If It U. D. refund and overpayment on account M. D. & U. D. refund Topsoil Fill sand and roadstone SCADA system service plan Well 19 Electrical Improvements Temporary office clerical services Supplies Reimbursement for uniform cost 19.22 29.99 22.80 48.96 32.99 37.86 12.80 1.23 19.22 22.80 54.60 16.41 24.60 54.42 58.92 27.78 16.58 21.26 27.94 24.60 24.60 6.61 24.60 24.60 24.60 24.60 24.60 24.60 24.60 20.99 24.17 6.61 24.60 24.60 24.60 24.60 5.28 24.60 22.42 24.60 43.94 43.13 43.94 53.92 5.28 36.78 19.22 24.60 54.60 24.60 1.28 24.60 27.94 24.60 81.81 6.61 285.94 2,256.28 625.00 203,727.50 632.10 13.96 39.95 51672 51673 51674 51675 51676 51677 51678 51679 51680 Municipal Supply, Inc. Nutri-Ject Systems, Inc. PPG Architectural Finishes Radio Communications Sensus Metering Systems UnityPoint Clinic - Occupational Medicine Wes Vogel Courier Communications ING Life Insurance 51681 Public Employees Credit Union 51682 Charles Schwab Institutional 51683 Teamsters Local Union #238 EFT US Department of Treasurer 51684 Aable Pest Control, Inc. 51685 ABM Janitorial Services 51686 Al Gordon Plumbing & Heating 51687 Black Hawk County Auditor 51688 Campbell Supply 51689 Community Bank & Trust 51690 The CBE Group, Inc. 51691 CenturyLink 51692 City of Raymond 51693 City of Waterloo 51694 Dex Media East, Inc. 51695 DW, LLC 51696 Waterloo Elks Club 51697 Fifth Street Tire, Inc. 51698 Michael Gustafson 51699 Iowa Custom Machine 51700 Iowa Association of Water Agencies 51701 Iowa One Call 51702 Kelly Services, Inc. 51703 Keystone Laboratories, Inc. 51704 Kwik Trip, Inc. 51705 Menards 51706 Sensus Metering Systems 51707 Swisher & Cohrt, P.L.C. 51708 TestAmerica Laboratories 51709 United Parcel Service 51710 Wellmark Blue Cross Blue Shield 51711 Waterloo Water Works EFT State of Iowa Treasurer 51712 Elias Avina 51713 Tina O'Neal 51714 Andrew Gruis 51715 Nicole Barker 51716 Henry Ridder 51717 Jasna & Meirs Rekic 51718 Randy Butts 51719 Melissa Avis 51720 Andrea Hileman Pave box lids and meter gaskets Calibrated gas monitor Hydrant paint Monthly access fee and pager rental Meters CDL drug testing Reimbursement for uniform costs Legal ad Authorized payroll deduction for deferred compensation Authorized payroll deduction for credit union Authorized payroll deduction for employee pension contribution Authorized payroll deduction for union dues Federal withholding tax Monthly insect control Janitorial services Repaired water service lines at 2013 Plainview and 2903 Niles Water and sewer bond fees Blades for cutoff saw and batteries for barricades Bank charges for July Collection fee Service Sewer, garbage and yard waste fees Sewer, garbage and storm water 1 Advertisement in phonebook Overpayment on account CIS Team vendor WebEx presentations costs Tire rotation, balance and removed rims frozen to hubs Reimbursement for uniform cost Tapping machine modifications Fee for annual conference, D. Clark One Call service Temporary office clerical services Water sampling Fuel for vehicles Supplies Meters Legal services Water sampling Cost to return correlator body for repair 166.15 Medical insurance 39,225.80 335 189.50 300.00 11.51 126.00 3,947.80 37.00 37.50 22.51 3,873.00 4,547.50 2,395.30 1,032.00 22,563.84 24.25 1,041.50 4,350.00 7,461.07 243.79 437.83 20.97 206.15 18,248.25 145,570.06 31.00 52.86 299.88 108.60 60.00 60.00 100.00 910.90 637.37 1,295.50 5,305.03 470.47 14,582.79 577.00 120.00 Reimbursement of city service fees and reimbursed petty cash for parking fees and supplies Sales tax M. D. & U. D. refund it 11 it it 11 ❑ N 11,755.48 16,000.00 19.99 10.17 5.28 5.28 5.28 22.80 61.39 15.61 54.60 336 51721 Samtrese Harris 51722 Kellen Pacheco 51723 Blake W. O'Connell 51724 Jonah K. Davey 51725 Santiago Matamorus 51726 Kristen Lynn 51727 Ashley Reiners 51728 Joel Winstead 51729 Cheryl Schubert 51730 Jax, LLC 51731 Chris Lehs 51732 WD Investments 51733 Century 21 LSB 51734 Buzz Anderson 51735 BMC Aggregates, L.C. 51736 Campbell Supply 51737 David Cunningham 51738 Davis Plumbing 51739 EMA, Inc. 51740 Gierke -Robinson Co. 51741 IA-AWWA 51742 Kelly Services, Inc. 51743 Locksperts, Inc. 51744 MSA 51745 Nilles Associates 51746 51747 51748 51749 51750 Postmaster Sensus Metering Systems Storey Kenworthy Utility Equipment Co. Courier Communications Payroll Title Services Corporation (Cashier Check) M. D. & U. D. refund 10.22 24.60 24.60 24.60 35.22 34.32 4.83 6.78 6.78 Overpayment on final bill 41.58 104.64 150.07 99.72 77.22 Roadstone 65.62 Power inverter for unit #8 40.37 Reimbursement for uniform cost 56.66 Repaired water service line at 2,1 39.00 520 Oakland Business consulting for CIS Project 29,812.51 Parts for air compression and Stihl saw '18.71 Registration for Customer Service 45.00 Seminar, M. Ratkovich Temporary office clerical services 790.13 Locks for gates at well #18 71.00 Hydrant M. D. refund 168.27 Dewitt Road Water Main Extension 20,062.50 II II II II II II l6 II II II II Il II II II II II II II II II II II II I/ II Engineering Postage Meters Four ring legal binder Valve box and PVC pipe Legal ad Lot purchase at E. 2nd and Lafayette Streets 4,000.00 5,130.00 73.11 91.15 14.54 98,759.96 $1,986,066.51 35,102.57 $2,021,169.08 The General Manager presented the Monthly Financial Report as of August 31, 2014 as follows: August 1, 2014 Balance $5,582,352.41 Receipts 575,357.81 Disbursements 800,803.44 August 31, 2014 Balance $5,356,906.78 Debt Reserve Fund 0.00 Restricted Bond Fund 0.00 Bond Debt Sinking Fund 266,961.66 Repairs & Rehabilitation Fund 337,593.10 General Fund Balance 4,752,352.02 $5,356,906.78 It was moved, seconded and approved to receive and place on file the Monthly Financial Report as presented. 337 The General Manager presented the Revenue and Expense Summary as of August 31, 2014 as follows: Operating Revenue Operating Expense Non -Operating Revenue Non -Operating Expense Capital Expense 2013 2014 $5,033,248.79 $5,587,163.12 3,576,980.17 3,768,236.28 $1,456,268.62 $1,818,926.84 100,080.84 107,838.98 29,510.31 351,187.22 527,062.70 955,779.88 $ 999,776.45 $ 619,798.72 It was moved, seconded and approved to receive and place on file the Revenue and Expense Summary. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 71 Franklin Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $10,778.21, which is supported by invoices from Hudson Hardware Plumbing & Heating, R Company d/b/a Frickson Backhoe & Trucking and the Waterloo Water Works, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 71 Franklin Street, which is located on Auditor Rainbow Replat, Lot 18, Waterloo, Iowa, Black Hawk County, and owned by Linnie B. Porter. WHEREAS, the property owner did not respond to notification from the Waterloo Water Works and did not make repairs to the service line, the Waterloo Water Works caused the service line to be repaired and assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 2903 Niles Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $3,100.00, which is supported by invoice from Al Gordon Plumbing and Heating, L.C., showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 2903 Niles Street, which is located on Lot No. Eleven (11) in Hollingsworth Addition in Waterloo, Iowa, Black Hawk County, and owned by Curtis Wright. 338 WHEREAS, the property owner notified the Waterloo VVater Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. 9t was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 106 Linwood Avenue. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $4,470.00, which is supported by invoice from All Star Plumbing & Heating, Inc., showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 106 Linwood Avenue, which is located on Lot No. 10 in Auditor Francis' Hammond & Hurd Plat in the City of Waterloo, Iowa, Black Hawk County, and owned by Stacey J. VanArsdale (a/k/a Stacy VanArsdale). WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 2013 Plainview Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented G statement of $1,250.00, which is supported by invoice from Al Gordon Plumbing and Heating, L.C., showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 2013 Plainview Street, which is located on the South 60 feet, North 180 feet, West 135 feet and East 165 feet of Block 16, of the City View Heights Subdivision, in the City of Waterloo, Black Hawk County, Iowa, and owned by Doris Campbell. 339 WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 520 Oakland Avenue. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $2,139.00, which is supported by invoice from Davis Plumbing, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 520 Oakland Avenue, which is located on Lot No. Three (3) in Block No. Five (5), in Soash Park Addition in the City of Waterloo, Iowa, Black Hawk County, and owned by Latoyia P. Johnson. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 306 Cottage Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $2,675.00, which is supported by invoice from R Company d/b/a Frickson Backhoe & Trucking, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owners were notified by the Waterloo Water Works to make the repairs to the service line at 306 Cottage Street, which is located on the West 40 feet of Lot No. 5 in Block No. 3 in Hammond and Hopkins Addition to the City of Waterloo, Iowa, Black Hawk County, and owned by Kasey Staley as Contract Purchaser, and Donna Axel-Wach and John Wach as Deed Holders. 340 WHEREAS, the property owners notified the Waterloo Water Works that the owners desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owners, the owners voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerkin turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 824 W. 3rd Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $2,880.00, which is supported by invoice from All Star Plumbing & Heating, Inc., showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 824 W. 3rd Street, which is located on the Northeasterly Fifty-five (55) feet of Lot No. Two (2), in Block No. Eight (8), in Leavitt's Addition to Waterloo, Black Hawk County, Iowa, and owned by Patrick J. Morrissey. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Kuntz, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. The Board adjourned for the Pension Committee Meeting at 8:30 a.m., and reconvened at 8:55 a.m. At their May 2014 meeting, the Board of Trustees authorized the Water Works to obtain bids for a ground thawing machine. In extreme winters, the ground thawing machine will be used to thaw the ground above and around frozen water mains, and will also be used to thaw frozen fire hydrants. Bids were received, opened and read aloud on August 12, 2014. There was a wide range in specifications and bid prices for the quoted machines, requiring further examination. After reviewing the bids, it was determined that the Thor Frost Buster LD6050 provided the desired level of performance at the lowest bid price. The Thor Frost Buster is manufactured in Charles City, Iowa, with local sales and service provided by Gierke Robinson Company of Waterloo, Iowa. The total bid for the Thor Frost Buster LD6050 ground thawing machine, with options, is the sum of $57,806.00. 341 Distribution Manager Rick Wilberding requested approval to purchase the Thor Frost Buster LD6050 ground thawing machine, with options, so that the Water Works can continue to supply quality water to the residents of Waterloo, even in the worst possible conditions. It was moved by Wienands, seconded by Potter and unanimously approved to authorize the purchase of a Thor Frost Buster LD6050 ground thawing machine, with options. On March 30, 2001, the Waterloo Water Works entered into lease agreements with the predecessor of Cingular / AT&T (AT & T) for placement of cellular service equipment on all three water towers. Payment terms of the leases were $750 per tower per month, or $27,000 per year, with a 15% increase every 5 years. The original lease provided for up to 6 antennas, 6 radio units, and 6 cables mounted on each tower with an 8 x 10 space for equipment located on the ground. The current lease payment is $991.88 per month per site, or $35,707.68 per year for all three sites. In February of 2014, AT&T, through their agents, requested to add additional equipment to the three water towers they currently occupy to provide 4G service to their customers. AT&T currently has cell phone ground equipment at all three water tower sites, and cell phone antennas attached to each water tower. FMHC, the Project Manager for AT&T, has submitted plans to the Water Works for revisions at each tower. The project, among other work items, includes doubling the number of AT&T antennas attached to each tower. The current and proposed equipment is attached to the catwalk handrails, which were not specifically designed to handle the current load, or the increased future load. The additional antennas will increase ice, snow and wind load, in addition to the dead load of the equipment. In April of 2014, the Board of Trustees adopted a resolution authorizing a Water Tower Engineering Services Contract with Veenstra & Kimm, Inc., (V&K), to review the structural aspects of the proposed additional equipment. Veenstra & Kimm were the consulting engineers for the most recent rehabilitation projects for all three water towers. Veenstra & Kimm determined that the additional loading on the structural elements of the water towers would not exceed the allowable limits. After a structural deflection analysis, V&K recommended that the lease agreement contain language limiting maximum horizontal and vertical deflection of the handrail and catwalk. AT&T provided a proposed amendment to the existing lease agreements, for the additional equipment added to the towers. Water Works staff and Steve Weidner reviewed and revised the amendment agreements, with copies of the latest versions provided to the Board. The lease amendments permit AT&T to have a total of 12 antennas, 12 remote radios, and 12 coax cables to be mounted on each of the towers. Terms of the proposed lease call for a $2,200 payment per tower per month, or $79,200 per year, with a 15% increase every 5 years, after the date of the amendment. It was moved by Wienands, seconded by Potter and unanimously approved 'to adopt a resolution authorizing the amendments to the Water Tower leases, and to further authorize execution of the appropriate documents by the General Manager. In numerous meetings and workshops, in conjunction with EMA, our CIS consultant, the Water Works prepared a detailed Request for Proposal (RFP). The RFP was submitted to five software vendors, in addition to publishing a legal notice in the Waterloo Courier, requesting proposals. Pre-bid WebEx conferences were held prior to submission of proposals with vendor participation. Three firms submitted responses to the RFP, Advanced Utility Systems, Cogsdale Corporation, and NorthStar Utilities Solutions. 342 Proposals were scored by the Water Works CIS team, based on the vendors' written proposals, the vendors' onsite and WebEx demonstrations, and the software's' abilities to meet the functional and technical requirements developed and articulated in the RFP. The scores for the various elements of the proposals, as well as further descriptions of the processes, is more fully described in a provided document titled "Waterloo Water Works Customer information & Utility Billing System Vendor Recommendation". The overall scoring between the top two vendors was very close, with Cogsdale Corporation scoring the highest overall score. The five year cost of ownership for the top two firms was $987,848 for Cogsdale and $1,360,855 for Advanced. The Water Works CIS Project Team was unanimous in voting Cogsdale as the recommended CIS software vendor. It was moved by Potter, seconded by Wienands and unanimously approved to adopt a resolution authorizing the Waterloo Water VVorks to enter into contract negotiations with Cogsdale Corporation for the implementation and ongoing support of their CSM CIS software. Also reviewed was a memo from EMA titled "CIS Implementation: Waterloo Water Works Roles and Organization". The memo points out the current and upcoming heavy obligation of staff and resources required for a successful CIS implementation. The memo suggests consideration of a slower implementation pace, which will required additional time commitments from Cogsdale. In addition to the slower pace, additional resources can be provided by EMA, if desired. Costs estimates range as high as $425,666 for more support to existing VVater Works resources at a less intense pace. The Board reviewed an updated Capital Improvements Plan (CIP) Schedule through 2025. The Schedule lists Routine Capital Improvements, other known improvements, ongoing improvements not listed in the Master Plan, and Master Plan improvements. The Schedule runs through the year 2025, and anticipates completing most Phase 1 Master Plan improvements by the mid 2020's. Capital expenses budgeted for 2014 projects, which are not completed in 2014, will be moved into the 2015 column when the 2015 budget is prepared. Other items of interest in the schedule include: • Routine capital improvements remain fixed. This item includes routine vehicle replacements, the annual water main replacement program, and numerous smaller ongoing programs and projects. • A new line item was added for Major Vehicle Replacement, separating those expenses from the routine capital improvements. The Water Works has five vehicles with replacement costs of approximately $100,000 each. Replacing one vehicle every three years anticipates ownership of each unit for 15 years. • Repair, inventory and meters also remains fixed. This item includes an annual meter investment of at least $250,000, which will continue to upgrade meters and initiate installation of radio reading equipment. • Other ongoing projects that are at least partially committed and approved are shown in blue in the top section. Significant updates include revising estimate costs and spacing of highway crossing upgrades; revising estimates and adding annual maintenance costs to the new CIS project; and updating estimates and adding construction costs for the Highway 63 Jefferson to Franklin water main replacement project. 343 o Planned, but not approved projects are shown in green in the second section. Significant updates include revising estimates and extending the investment period for SCADA and sensor upgrades; adding AMR/AMI and fixed network metering costs; and adding University Avenue water main replacement engineering and construction costs. • Phase 1 Master Plan projects are shown in red in the third section, with Phase 2 and 3 projects listed in the last section. The schedule for these Master Plan projects has been pushed back to accommodate other projects. • Other unknown major or minor projects will likely be required to be added from time to time to the long-term schedule. Current water rates and expenses appear capable of supporting capital project totals of approximately $2.8 million per year. Years with projects in excess of that amount can be funded by delaying projects, with water rate increases, by spending down cash reserves, by bonding or borrowing, or by other expense decreases. It was moved by Potter, seconded by Wienands and unanimously adopted to approve the multi-year Capital Improvement Plan Schedule, as submitted. The following items were reported by management: Dennis Clark presented water pumpage information for August 2014, which was 7.10% less than August 2013. Water pumpage for the first eight months of 2014 was 9.22% more than the first eight months of 2013. A list of several major projects and initiatives currently underway or planned for 2014 was presented to the Board. 8:00 a.m. The next regular meeting is scheduled for Tuesday, October 21, 2014 at Upon motion, the meeting was adjourned at 10:09 a.m. BOARD OF TRUSTEES Secretary MINUTES WATERLOO REGIONAL AIRPORT BOARD Tuesday August 26, 2014 I. ROLL CALL Chairperson, Bob Justis, declared a quorum and called the meeting to order at 12:20 pm. Board members present were: Bob Justis, Aaron Buzza, Hugh Field and Christa Miehe. Chris Harshbarger joined the meeting at 12:40. Also in attendance were: Councilman Steve Schmitt; Joe Reilly and Wendy Wilson, Delta Global Services; Sheila Combs, Airport Administration; and Mike Wilson, Airport Director. Absent: Dee Vandeventer and Lou Porter. II. AGENDA AS RECEIVED OR AMENDED. Moved by Buzza, seconded by Miehe to approve the agenda as proposed; Ayes: 4. Motion carried. III. PUBLIC COMMENTS. None. IV. REPORTS. A. Wilson reviewed events at the Airport since the last Board meeting: the triennial emergency exercise went well on the airfield. After some initial kinks the emergency responders did very well and the National Guard integrated well with them. Some things were learned on the airline side, especially that the family assistance center should be moved off-site, as Livingston is too close to the crash site. Some of the players were very good actors and did an excellent job as distraught family members, even trying to run out on the field in an attempt to get to the crash site. Evaluators agreed that the exercise was well done. Only a tabletop exercise will be required the next two years. The Air Show was a success in that there were no accidents. Unfortunately, attendance was down, due to less than ideal weather, and it looks like Kiwanis lost money. It was a great show for those that were here and the performers were very happy. Wilson stated that he had tried to push through a Small Community Air Service Development Grant from the DOT but they want local money pledged as match. This is something that could be lined up this year and the grant applied for next year. These funds could be used toward bringing in another air carrier and getting us out of the Essential Air Service program. Wilson reported that the IDOT Air Service Development Grant application has been sent in. Harshbarger has agreed to prepare a marketing plan with pledges for matching dollars, helping us make the most of the funds we receive. Wilson reviewed the July operating budget. Year-to-date numbers don't mean much since this is the first month of the new fiscal year. Wilson noted that enplanements continue to trend upward. Fares are higher on American Airline's site than on travel sites but have been looking pretty good. V. BOARD APPROVAL B. Appointment of Board Chairperson. Harshbarger moved nomination of Field, Buzza seconded nomination. Ayes: 5. Motion carried. C. Appointment of Vice Chairperson. Miehe moved nomination of Buzza, Harshbarger seconded nomination. Ayes: 5. Motion carried. D. Approval of Minutes of July 22, 2014 Regular Meeting. Minutes of the July 22, 2014 meeting were reviewed. Moved by Harshbarger, seconded by Buzza, that the minutes be approved. Ayes: 5. Motion carried. E. Motion to Receive and File July 2014 Expenses. All operating and capital expenses were reviewed. Moved by Harshbarger, seconded by Field, that expenses be received and filed. Ayes: 5. Motion carried. F. Approval of Award of Bid for Carrier Vehicle with Rotary Plow. Bids were reviewed, funding is 90% federal grant. Moved by Harshbarger, seconded by Miehe, to approve award of bid to M -B Companies. Ayes: 5. Motion carried. G. Approval of FAA Grant for Snow Removal Equipment. Wilson reviewed Grant Agreement for $872,643, to pay for 90% of cost of new Snow Removal Equipment. Moved by Harshbarger, seconded by Miehe, to approve receipt of grant. Ayes: 5. Motion carried. H. Approval of Award of Bid for Replacement of Bi -fold Door. Duplication of item approved during July 22, 2014 meeting. I. Approval of Award of Bid for Metal Roofing Restoration. Duplication of item approved during July 22, 2014 meeting. VI. OLD BUSINESS None VII. NEW BUSINESS Wilson reported that Larry Ticknor is retiring from the Maintenance Foreman position. His final work day was August 25, 2014. He is using up vacation time through October. We will be hiring a new maintenance employee and filling the Foreman position, hopefully in November. VIII. ADJOURNMENT Hearing no objections, Justis adjourned the meeting at 1:10 p.m. Respectfully submitted, Bob J , Chairperson (x) Hourly Rate' Total Payout I CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance Department CITY HALL 715 MULBERRY STREET 50703 Today's Date: 9/22/2014 Effective Date: 9/18/2014 Employment Date: 7/8/1996 POLICE Job Title/Classification Lieutenant This is to report that the employment of Monty Frana with the City of Waterloo has been severed by reason of: ❑ Retired Disability Related ❑ No ❑ Yes ❑ Resigned ❑ Termination 0 Other Non -Duty Death In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Vacation -Accrued Vacation -Current 'Usable Sick Leave 'Frozen Sick Leave Total Hours 168.00 $38.38 160.18 $38.38 'Personal Hours 'Sick Time Pay Unscheduled Leave Other Pay -Comp Approved by `� r Human Resources 0.00 0.00 $38.38 $38.38 $ 6,447.84 $ 6,147.53 (x) 25% $ (x) % 24.00 0.00 0.00 480.00 $38.38 $38.38 $38.38 $38.38 $ 921.12 Total Payment Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward approved form to Department Council Agenda Date: f C)/ CPI/ ! ❑ AS/400 Status/Accruals ❑ 1-9 I $ 31, 938.891 j Date�7�� � 2 2 `f�1 Date CITY OF WATERLOO, IOWA To: City Council Members Re: '' ;tice of Severance Da ment CITY HALL 715 MULBERRY STREET 50703 Today's Date: 9/29/2014 Effective Date: 9/25/2014 Employment Date: 5/3/2010 Waterloo Fire Rescue Jc e/Classif:a,_ion 4th Year Firefighter This is to report (iat the employment of Christopher Ryan Shafer with the City of 4 'aterloo has been severed by reason of: ❑ Retired Disability Related ❑ No ❑ Yes O Resigned ❑ Termination ❑ Other rdance City Policy, it is requested to allow payment which consists of the following: Benefits Total Hours (x) Hourly Rate I Total Payout 17s cation -Accrued 88.11 $ 20.64 $ 1,818.59 [ ycation-Current 48 -120 $ 20.64 $ 20.64 _ $ 990.72 $ (2,476.80) Us 5le Sick Leave Frozen Sick Leave (x) 60% $ Personal Hours ,14- -12.76 $ 20.64 $ (263.37) -- $ (138.38) Comp Time Pay Clothing Allowance Holiday 16 $ 20.64 $ 330.24 Total Payment $ 261.00 Comments: App. ..ed by * ON: \A`a i e Lecrt r k c iuh1, 1 �.4-.v ; rt \ Vv.) ?b--M.1-t R '‘rl Hua.;an Resour Routirg: ()rig' .1 to Huma.; Resources by Department Hurr:r i Resources will forward original to City Clerk (Copy in Personnel File) Clcr- a Office wi'si forward copy of approved form to Department and Human Resources t ;9 Agenda `Date: /b �rs/ 1 ❑ Accruals EStatus 0-9 Date /&" /101ti Date Updated 628/11 CITY OF WATERLOO, IOWA HUMAN RESOURCES DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4569 September 26, 2014 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Fire Lieutenant for the City of Waterloo, Iowa Fire Rescue Department. Appointment(s) shall be made from this list for the next two years (September 26, 2014 — September 25, 2016). Respectfully submitted, 3477 ilaw4 CERTIFIED LIST Joshua Powers Christopher Ferguson Michael King Sean Schott Michael Schipper Jason Phillips Jason Hernandez Jon Kieler Garrett Gingrich Christopher Charley Michael Spence Justin Junk Robert Hennessy John Blitsch l ate 'ns CS LIST FIRE LIEUTENANT 14 7 Bonetta Culp Date Date CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA HUMAN RESOURCES DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4569 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Police Lieutenant for the City of Waterloo, Iowa Police Department. Appointment(s) shall be made from this list for the next two years (September 26, 2014 — September 25, 2016). CERTIFIED LIST Matthew McGeough Aaron McClelland Keith Rogers Gregory Fangman Jason Feaker Kye Richter Robert Greenlee III Rob Camarata Hector Camarin Augustin Farmer The reserve list shall be held in reserve and must be certified within the first year in order to be utilized. Respectfully submitted, f`;4ohn Blitsch^ %/ �! 2, °"Bonetta Culp Barry H. ns 4/7 CS LIST POLICE LIEUTENANT 14 RESERVE LIST Michael Rasmussen Melissa Ludwig D to / — --/ Date 9_� Date CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA HUMAN RESOURCES DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4569 September 26, 2014 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Police Sergeant for the City of Waterloo, Iowa Police Department. Appointment(s) shall be made from this list for the next two years (September 26, 2014 — September 25, 2016). CERTIFIED LIST Shawn Monroe Robert Duncan Matthew Miller Steven Bose Edward Savage Spencer Gann Thomas Sullivan Michael Girsch Christopher Morley Joseph Zubak The reserve list shall be held in reserve and must be certified within the first year in order to be utilized. RESERVE LIST Ryan Muhlenbruch Nicholas Sadd Bradley Walter Matthew Wertz Kyle Law Respectfully submitted, (/2/o /g - — hn Blitsch Date ' Bonetta Culp 114-44. Barryhiskins CS LIST POLICE SERGEANT 14 DY2054 ate CITY WEBSITE: www.cityofwaterlooiowa.com Date WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA HUMAN RESOURCES DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4569 ptember 26, 2014 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Police Captain for the City of Waterloo, Iowa Police Department. List shall exhaust upon appointment. Respectfully submitted, ! John Blitsch CERTIFIED LIST Frank Krogh 71,); L9c Pate Jj a Bonetta Culp Date C Barry Ha( ns Date CS LIST POLICE CAPTAIN 14 CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA HUMAN RESOURCES DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4569 September 26, 2014 The City of Waterloo Civil Service Laws adopted October 20, 1983, and approved by the Waterloo City Council on November 14, 1983, allow under Chapter IV, Section 2c for the Mayor and the department head to recommend the approval of a promotional eligibility list of less than three individuals. We are recommending the Civil Service Commission certify a promotional list of one for Police Captain — Waterloo Police Department. Buck Clark, Mayor Dan Trelka, Director of Safety Services CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA HUMAN RESOURCES DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4569 September 26, 2014 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following eligible based upon the examination process as set forth by the Civil appointment to the position of Facilities Services Specialist for the City for the Arts. List will exhaust upon appointment CERTIFIED LIST Jason Welsh Respectfully submitted, I John Blitsch list of applicants, who are Service Commission for of Waterloo, Iowa Center CS LIST FACILITIES SERVICES SPECIALIST 14 Date CITY WEBSITE: www.cityofwaterlooiowa.corn WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Vouchers Prepared by September 22, 2014 Pauline C CITY OF WATERLOO PAYMENT VOUCHER Vendor Ament Inc. Address 325 32nd Avenue S.W. City & State Cedar Rapids, IA 52404 ************************************* Batch No. Keyed By: Department: Engineering Grant/Project Code# Vendor 8563 9002 A100614 Invoice Date Qty/Unit Amount Description G/L Distribution 9/11/14 24515 36,750.09 Contract 843 Kimball Ave. Transportation 290-07-7500-2103 9,187.52 Imp. Project (Tower Park Dr to Acadia St) 205-07-7500-2103 7/26/ - 8/29/14 413-07-7500-2103 Total $ 45,937.61 Special Instructions: r[�,Ptl-riV 09/22/14 Submitted By Date Approved By: Date An Equal Opportunity/Affirmative Action Employer COST PLUS FIXED FEE PROGRESSIVE INVOICE September 11, 2014 Invoice No: 24515 Client Project No: STP -U-8155(731)--70-07 Invoice Period Covered 7/26/14-8/29/14 County: Black Hawk Consultant Job No. G00412.10 / Tasks Client Project Description Kimball Avenue Trans - 004 -005 portation Improvements Project - from 500' S of Tower Park Dr to Acadia St (Construction -Related Services) Client Contract No: 843 Contract Cumulative Current Estimate To Date Period Labor Dollars Overhead Overhead Adjustments Direct Expenses Reimbursed Vehicle Mileage Printing GPS/Total Station Postage Miscellaneous Lodging Meals Ground -Based LiDAR Subconsultants (including authorized contingency) Terracon Consultants (C+FF) Robinson Engineering (C+FF) EarthView Environmental (LS) Morning Star Studio (C+FF) Tallgrass Historians (SR) HDR Engineering (C+FF) Subtotal Fixed Fee Authorized Contingency Total Amount Authorized Total Billed to Date Remaining Authorized Balance Unauthorized Contingency Prime (Ament, Inc.) Labor Hours X77. 5-2- 169,059.00 317,882.00 2,254.00 1,780.00 0.00 245.00 1,750.00 0.00 0.00 0.00 49,537.00 36, 681.00 12,856.00 0.00 0.00 0.00 0.00 542,507.00 32,881.58 61,827.23 0.00 757.47 0.00 0.00 19.20 0.00 0.00 0.00 0.00 15,001.01 4,130.07 0.00 0.00 0.00 0.00 114,616.56 58,433.00 11,229.35 0.00 600, 940.00 125,845.91 475,094.09 65,913.00 6,114.00 12, 603.06 23,697.54 0.00 201.60 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,277.84 � 968.09 jV 0.00 0.00 0.00 0.00 41, 748.13 4,189.48 125,845.91 45,937.61 1,284.35 487.55 lrorrocon Terracon Consultants, Inc. 6612 Chancellor Dr, Ste 102 Cedar Falls, IA 50613-5644 319-277-4016 Ament Design Inc Attn: Rob Haaland, P. E. 2327 Falls Ave Ste 8 Waterloo, IA 50701 Project Manager: Rick Lockhart Invoice Date 8/26/2014 Invoice No. T555703 Invoice Period Covered 7/27/2014 to 8/16/2014 Consultant Job No. INVOICE REMIT TO: Invoice Number: T555703 Terracon Consultants, Inc. PO Box 843358 Kansas City, MO 64184-3358 Federal E.I.N.: 42-1249917 Terracon Project No. Client Project No. County Client Proj. Description 13141014 STP -U-8155(731)--70-07, S.A. #4 Blackhawk County Kimball Avenue Transportation Improvements Project Description Contract Estimate Cumulative To Date Current Period Labor Dollars Overhead Overhead Adj. Direct Expenses Mileage/Travel Subconsultants Subtotal Fixed Fee Authorized Contingency Total Authorized Balance Less Retainage Total Billed to Date Remaining Authorized Balance Total Due (Current Period Only) Unauthorized Contingency Total Labor Hours _ $10,787 $21,220 $833 $32,840 $3,841 $36,681 $15,001 $21,680 $3,284 $4,348.98 $8,417.02 $627.76 $13,393.76 $1,607.25 $15,001.01 192.00 $1,241.09 $2,402.01 $176.40 $3,819.50 $458.34 $4,277.84 a 071'74-K. TERMS: DUE UPON PRESENTATION OF INVOICE Robinson Fingineering Company Consulting Engineers Cost Plus Fixed Free Progressive Invoice Invoice No.: 4 Invoice Period Covered: August 1- 31, 2014 Consultant Job No.: 4215 Prime Consultant: Ament, Inc. 625 32'd Avenue SW Cedar Rapids, IA 52404 REC Invoice No.: 6053 REC Job No. 4229 Date: September 2, 2014 IaDOT Project No.: STP -U-8155(731)-70-07 County: Black Hawk Client Project Description: Kimball Ave. Improve. Const. City of Waterloo Project No.: 843 322 First Street East, Independence, Iowa 50644 Phone: 319-334-7211 Contract Estimate Cumulative To Date Current Period Labor Dollars $ 3,523.50 $ 1,128.00 $ 288.00 Overhead $ 7,865.16 $ 2,517.92 $ 642.87 Overhead Adjustments Direct Expenses $ 100.00 $ 0.00 $ 0.00 Mileage Per Diem CADD Subconsultants: $ 0.00 $ 0.00 $ 0.00 Subtotal $11,489.00 $ 3,645.92 $ 930.87 Fixed Fee $ 1,367.00 $ 484.17 $ 111.73 Authorized Contingency $ 0.00 $ 0.00 Total Authorized Amount $12,856.00 $ 0.00 $ 0.00 Total Billed To Date $ 4,130.09 $ 4,130.09 $ 968.09 V Remaining Authorized Balance $ 9,628.85 Unauthorized Contingency $ 1,148.00 322 First Street East, Independence, Iowa 50644 Phone: 319-334-7211 Vouchers Prepared by September 12, 2014 Pauline C CITY OF WATERLOO PAYMENT VOUCHER Vendor 248 Batch # Keyed By Vendor Cedar Valley Corp. Department: Engineering Address Grant/Project Code# City & State ************************************* 9002 A092214 Invoice Date Qty/Unit Amount Description G/L Distribution 9/11/14 30004.12100/100T00 37,500.71 Contract 843 Kimball Ave. Transportation 290-07-7500-2165 Est # 7 9,375.18 Imp. Project (Tower Park Dr to Acadia St) 205-07-7500-2165 379.08 9/6 - 9/19/14 521-07-5300-2162 Total $ 47,254.97 Special Instructions: ctaittLi 09/29/14 Submitted By Date Approved By: Date An Equal Opportunity/Affirmative Action Employer Ament Design Waterloo, IA CONTRACTOR'S APPLICATION FOR PAYMENT ESTIMATE NO: EIGHT (8) Date: 9/25/2014 Project No: 00004.12100 / T004 Project: Owner: Contractor: FOR PERIOD 9/6/2014 PCC Pavement Grade and Replace -- Kimball Avenue from Tower Park Drive to Acadia Street -- Project No. STP -U-8155(731)--70-07 City of Waterloo, Iowa Cedar Valley Corp., LLC TO: 09/19/14 Original Contract Amount: $5,914,306.72 Current Contract Amount: Item No. Item Code Description Units Est. Qty. Qty" Complete CoQty. mplete Last Period Qty. Complete this Period Unit Price Value Complete Value Complete this Pay Period DIVISION 1 (PARTICIPATORY) 0010 2101-0850002 CLEARING AND GRUBBING UNIT 194.00 77.50 77.50 0.00 $35.00 $ 2,712.50 $ 0020 2102-2710070 EXCAVATION, CLASS 10, ROADWAY AND BORROW CY 12,840.00 2,824.80 2,568.00 256.80 $8.75 $ 24,717.00 $ 2,247.00 0030 2105-8425015 TOPSOIL, STRIP, SALVAGE AND SPREAD CY 2,740.00 602.80 547.18 55.62 $8.25 $ 4,973.10 $ 458.87 0040 2109-8225100 SPECIAL COMPACTION OF SUBGRADE STA 83.67 0.00 0.00 0.00 $100.00 $ - $ 0050 2113-0001100 SUBGRADE STABILIZATION MAT'L, POLYMER GRID SY 473.00 0.00 0.00 0.00 $4.00 $ $ 0060 2115-0100000 MODIFIED SUBBASE CY 8,171.90 1,395.51 1,395.51 0.00 $39.50 $ 55,122.65 $ 0070 2121-7425020 GRANULAR SHOULDERS, TYPE B TON 332.60 216.71 216.71 0.00 $23.00 $ 4,984.33 $ 0080 2123-7450000 SHOULDER CONSTRUCTION, EARTH STA 19.52 0.00 0.00 0.00 $185.00 $ $ 0090 2123-7450020 SHOULDER FINISHING, EARTH STA 129.24 0.00 0.00 0.00 $110.00 $ $ 0100 2213-6745500 REMOVAL OF CURB STA 24.91 4.06 4.06 0.00 $1,015.00 $ 4,120.90 $ 0110 2301-1033070 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS C, CLASS 3 DURABILITY, 7 IN. SY 1,406.00 733.50 733.50 0.00 $47.27 $ 34,672.55 $ 0120 2301-1033080 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS C, CLASS 3 DURABILITY, 8 IN. SY 32,906.90 471.05 471.05 0.00 $34.92 $ 16,449.07 $ 0130 2301-1083070 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS M, CLASS 3 DURABILITY, 7 IN. SY 689.50 330.56 330.56 0.00 $61.79 $ 20,425.36 $ 0140 2301-1083080 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS M, CLASS 3 DURABILITY, 8 IN. SY 1,298.20 0.00 0.00 0.00 $45.74 $ - $ 0150 2301-4874006 MEDIAN, DOWELLED P.C. CONCRETE, AS PER PLAN SY 230.90 0.00 0.00 0.00 $36.00 $ $ 0160 2301-4874106 MEDIAN, DOWELLED P.C. CONCRETE, 6 INCH SY 145.20 70.90 0.00 70.90 $36.00 $ 2,552.40 $ 2,552.40 0170 2301-4875006 MEDIAN, P.C. CONCRETE, 6 IN. SY 246.70 24.50 24.50 0.00 $36.00 $ 882.00 $ 0180 2301-6911722 PORTLAND CEMENT CONCRETE PAVEMENT SAMPLESLS 1.00 0.00 0.00 0.00 $1,200.00 $ - $ 0190 2301-7000110 PAYMENT ADJUSTMENT INCENTIVE/DISINCENTIVE FOR PCC PAVEMENT THICKNESS (BY SCHEDULE) EACH 33,000.00 0.00 0.00 0.00 $1.00 $ $ 0200 2303-0000100 HOT MIX ASPHALT MIXTURE, COMMERCIAL MIX (INCLUDES ASPHALT BINDER), AS PER PLAN TON 70.20 0.00 0.00 0.00 $175.00 $ $ 0210 2303-0041750 HOT MIX ASPHALT MIXTURE (3,000,000 ESAL), BASE COURSE, 3/4 IN. MIX TON 2,109.50 1,190.56 1,190.56 0.00 $58.65 $ 69,826.34 $ 0220 2303-0042750 HOT MIX ASPHALT MIXTURE (3,000,000 ESAL), INTERMEDIATE COURSE, 3/4 IN. MIX TON 914.20 451.76 451.76 0.00 $59.25 $ 26,766.78 $ 0230 2303-0043500 HOT MIX ASPHALT MIXTURE (3,000,000 ESAL), SURFACE COURSE, 1/2 IN. MIX, NO SPECIAL FRICTION REQUIREMENT TON 609.70 335.87 335.87 0.00 $59.45 $ 19,967.47 $ 0240 2303-0245828 ASPHALT BINDER, PG 58-28 * TON 0.00 0.00 0.00 0.00 $532.80 $ $ 0250 2303-6911000 HOT MIX ASPHALT PAVEMENT SAMPLES LS 1.00 0.00 0.00 0.00 $2,500.00 $ $ Appl. for Payment Page 1 of 10 Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 Item No. Item Code Description Units Est. Qty. Qty. Complete Qty. Complete Last Period Qty. Complete this Period Unit Price Value Complete Value Complete this Pay Period DIVISION 1 (PARTICIPATORY) 0260 2303-7000610 PAYMENT ADJUSTMENT INCENTIVE/DISINCENTIVE FOR HMA MIXTURE LABORATORY VOIDS (FORMULA - BY PAY FACTOR) EACH 1,100.00 0.00 0.00 0.00 $1.00 $ $ 0270 2303-7000620 PAYMENT ADJUSTMENT INCENTIVE/DISINCENTIVE FOR HMA MIXTURE FIELD VOIDS (FORMULA - BY PAY FACTOR) EACH 1,100.00 0.00 0.00 0.00 $1.00 $ _ $ 0280 2304-0101000 TEMPORARY PAVEMENT SY 279.90 14.00 14.00 0.00 $120.00 $ 1,680.00 $ 0290 2312-8260051 GRANULAR SURFACING ON ROAD, CLASS A CRUSHED STONE TON 14.00 32.73 32.73 0.00 $29.00 $ 949 . 17 $ - 0300 2314-0775010 CALCIUM CHLORIDE APPLIED TON 24.90 0.00 0.00 0.00 $511.00 $ - $ 0310 2315-8275025 SURFACING, DRIVEWAY, CLASS A CRUSHED STONE TON 159.20 0.00 0.00 0.00 $28.00 $ $ - 0320 2401-6745650 REMOVAL OF EXISTING STRUCTURES LS 1.00 0.00 0.00 0.00 $6,500.00 $ - $ 0330 2401-6745910 REMOVAL OF SIGN EACH 4.00 0.00 0.00 0.00 $60.00 $ - $ 0340 2414-6444100 STEEL PIPE PEDESTRIAN HAND RAILING LF 76.00 0.00 0.00 0.00 $99.50 $ - $ - 0350 2415-2110805 PRECAST CONCRETE BOX CULVERT, 8 FT. X 5 FT. LF 496.00 496.00 496.00 0.00 $635.00 $ 314,960.00 $ 0360 2416-0100015 APRON CONC 15 IN EACH 1.00 0.00 0.00 0.00 $1,000.00 $ $ 0370 2416-0101036 REMOVE AND REINSTALL CONCRETE PIPE APRONS LESS THAN OR EQUAL TO 36 IN. EACH 3.00 0.00 0.00 0.00 $450.00 $ $ - 0380 2416-0101136 REMOVE AND REINSTALL CONCRETE PIPE APRONS GREATER THAN 36 IN.EACH 2.00 0.00 0.00 0.00 $1,100.00 $ $ 0390 2416-0102230 APRON, LOW CLEARANCE CONCRETE, EQUIVALENT DIAMETER 30 IN. EACH 1.00 1.00 1.00 0.00 $2,225.00 $ 2,225.00 $ 0400 2430-0000100 MODULAR BLOCK RETAINING WALL SF 2,773.00 0.00 0.00 0.00 $20.50 $ $ 0420 2435-0140148 MANHOLE, STORM SEWER, SW -401, 48 IN. EACH 2.00 0.00 0.00 0.00 $3,200.00 $ $ 0430 2435-0140160 MANHOLE, STORM SEWER, SW -401, 60 IN. EACH 1.00 0.00 0.00 0.00 $4,750.00 $ $ 0440 2435-0140172 MANHOLE, STORM SEWER, SW -401, 72 IN. EACH 2.00 0.00 0.00 0.00 $5,450.00 $ - $ 0450 2435-0140200 MANHOLE, STORM SEWER, SW -402 EACH 10.00 2.00 2.00 0.00 $4,550.00 $ 9,100.00 $ 0460 2435-0140300 MANHOLE, STORM SEWER, SW -403 EACH 1.00 1.00 1.00 0.00 $4,400.00 $ 4,400.00 $ 0470 2435-0140410 MANHOLE, STORM SEWER, SW -404 MODIFIED EACH 1.00 1.00 1.00 0.00 $6,500.00 $ 6,500.00 $ 0480 2435-0250100 INTAKE, SW -501 EACH 9.00 0.00 0.00 0.00 $2,950.00 $ - $ 0490 2435-0250400 INTAKE, SW -504 EACH 1.00 0.00 0.00 0.00 $4,500.00 $ $ 0500 2435-0250700 INTAKE, SW -507 EACH 26.00 2.00 2.00 0.00 $3,360.00 $ 6,720.00 $ 0510 2435-0250800 INTAKE, SW -508 EACH 5.00 0.00 0.00 0.00 $3,440.00 $ - $ 0520 2435-0250900 INTAKE, SW -509 EACH 17.00 0.00 0.00 0.00 $3,850.00 $ $ 0530 2435-0250910 INTAKE, SW -509 MODIFIED EACH 2.00 0.00 0.00 0.00 $4,600.00 $ $ 0540 2435-0251000 INTAKE, SW -510 EACH 1.00 0.00 0.00 0.00 $4,700.00 $ $ 0550 2435-0251010 INTAKE, SW -510 MODIFIED EACH 3.00 0.00 0.00 0.00 $4,800.00 $ $ 0560 2435-0251224 INTAKE, SW -512, 24 IN. EACH 2.00 0.00 0.00 0.00 $2,400.00 $ $ 0570 2435-0600010 MANHOLE ADJUSTMENT, MINOR EACH 4.00 0.00 0.00 0.00 $600.00 $ $ 0580 2435-0600020 MANHOLE ADJUSTMENT, MAJOR EACH 1.00 0.00 0.00 0.00 $2,250.00 $ $ 0590 2435-0700010 CONNECTION TO EXISTING MANHOLE EACH 2.00 1.00 1.00 0.00 $1,200.00 $ 1,200.00 $ 0600 2435-0700020 CONNECTION TO EXISTING INTAKE EACH 5.00 0.00 0.00 0.00 $1,200.00 $ - $ _ 0610 2502-8212036 SUBDRAIN, LONGITUDINAL, (SHOULDER) 6 IN. DIA. LF 11,630.00 1,484.00 1,484.00 0.00 $11.00 $ 16,324.00 $ 0620 2502-8220193 SUBDRAIN OUTLET (RF -19C) EACH 148.00 11.00 11.00 0.00 $150.00 $ 1,650.00 $ 0630 2503-0114212 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 12 IN. LF 14.00 10.50 10.50 0.00 $88.00 $ 924.00 $ 0640 2503-0114215 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 15 IN. LF 1,462.00 234.00 226.00 8.00 $38.00 $ 8,892.00 $ 304.00 Appl. for Payment Page 2 of 10 Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 Item No. Item Code Description Units Est. Qty. Qty. Com lete p Qty. Complete Last Period Qty. Complete this Period Unit Price Value Complete Value Complete this Pay Period DIVISION 1 (PARTICIPATORY) 0650 2503-0114218 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 18 IN. LF 1,685.00 701.00 701.00 0.00 $35.00 $ 24,535.00 $ 0660 2503-0114224 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 24 IN. LF 668.00 42.00 32.00 10.00 $62.50 $ 2,625.00 $ 625.00 0670 2503-0114230 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 30 IN. LF 180.00 32.00 0.00 32.00 $78.00 $ 2,496.00 $ 2,496.00 0680 2503-0114236 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 36 IN. LF 902.00 200.00 0.00 200.00 $104.00 $ 20,800.00 $ 20,800.00 0690 2503-0114242 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 42 IN. LF 124.00 0.00 0.00 0.00 $129.00 $ - $ 0700 2503-0114248 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 48 IN. LF 83.00 24.00 0.00 24.00 $145.00 $ 3,480.00 $ 3,480.00 0710 2503-0114254 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 54 IN. LF 78.00 0.00 0.00 0.00 $179.00 $ - $ 0720 2503-0114260 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 60 IN. LF 157.00 157.00 157.00 0.00 $211.00 $ 33,127.00 $ - 0730 2503-0116237 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE ARCH PIPE (RCAP), 2000D (CLASS A -III), 37 IN. X 23 IN. LF 190.00 190.00 190.00 0.00 $87.00 $ 16,530.00 $ - 0740 2503-0116259 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE ARCH PIPE (RCAP), 2000D (CLASS A -III), 59 IN. X 36 IN. LF 57.00 0.00 0.00 0.00 $188.00 $ - $ 0750 2503-0200036 REMOVE STORM SEWER PIPE LESS THAN OR EQUAL TO 36 IN. LF 4,005.00 96.00 96.00 0.00 $11.00 $ 1,056.00 $ 0760 2503-0200136 REMOVE STORM SEWER PIPE GREATER THAN 36 IN. LF 565.00 0.00 0.00 0.00 $17.00 $ $ 0770 2503-0200236 REMOVE AND REINSTALL STORM SEWER PIPE LESS THAN OR EQUAL TO 36 IN. LF 68.00 0.00 0.00 0.00 $65.00 $ $ - 0780 2503-0200341 STORM SEWER ABANDONMENT, FILL AND PLUG, LESS THAN OR EQUAL TO 36 IN. DIA. LF 50.00 0.00 0.00 0.00 $65.00 $ $ - 0800 2504-0220000 SANITARY SEWER SERVICE RELOCATION EACH 4.00 4.00 4.00 0.00 $1,825.00 $ 7,300.00 $ 0820 2510-6745850 REMOVAL OF PAVEMENT SY 34,286.80 11,815.13 11,815.13 0.00 $7.70 $ 90,976.50 $ 0830 2510-6750600 REMOVAL OF INTAKES AND UTILITY ACCESSES EACH 57.00 3.00 3.00 0.00 $275.00 $ 825.00 $ 0840 2511-6745900 REMOVAL OF SIDEWALK SY 991.60 161.78 161.78 0.00 $9.00 $ 1,456.02 $ 0850 2511-7526004 SIDEWALK, P.C. CONCRETE, 4 IN. SY 424.70 0.00 0.00 0.00 $29.50 $ $ 0860 2511-7526005 SIDEWALK, P.C. CONCRETE, 5 IN. SY 851.70 0.00 0.00 0.00 $30.00 $ $ 0870 2511-7526006 SIDEWALK, P.C. CONCRETE, 6 IN. SY 255.50 0.00 0.00 0.00 $36.00 $ $ 0880 2511-7528101 DETECTABLE WARNINGS SF 490.00 0.00 0.00 0.00 $35.00 $ - $ 0890 2512-1725206 CURB AND GUTTER, P.C. CONCRETE, 2.0 FT. LF 1,869.00 864.00 864.00 0.00 $16.00 $ 13,824.00 $ 0900 2512-1725256 CURB AND GUTTER, P.C. CONCRETE, 2.5 FT. LF 1,848.00 327.00 327.00 0.00 $18.00 $ 5,886.00 $ 0910 2515-2475005 DRIVEWAY, P.C. CONCRETE, 5 IN. SY 187.80 60.49 0.00 60.49 $32.50 $ 1,965.93 $ 1,965.93 0920 2515-2475006 DRIVEWAY, P.C. CONCRETE, 6 IN. SY 691.90 0.00 0.00 0.00 $38.00 $ - $ 0930 2515-2475007 DRIVEWAY, P.C. CONCRETE, 7 IN. SY 78.60 0.00 0.00 0.00 $40.00 $ - $ 0940 2515-6745600 REMOVAL OF PAVED DRIVEWAY SY 1,452.80 173.80 173.80 0.00 $9.00 $ 1,564.20 $ 0950 2516-8625000 COMBINED CONCRETE SIDEWALK AND RETAINING WALLCY 44.50 0.00 0.00 0.00 $495.00 $ $ Appl. for Payment Page 3 of 10 Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 Item No. Item Code Description Units Est. Qty. Qty. Complete Qty. Complete Last Period Qty. Complete this Period Unit Price Value Complete Value Complete this Pay Period DIVISION 1 (PARTICIPATORY) 0960 2516-8725000 P.C. CONCRETE RETAINING WALL CY 63.00 0.00 0.00 0.00 $650.00 $ - $ 0970 2518-6910000 SAFETY CLOSURE EACH 39.00 11.00 11.00 0.00 $225.00 $ 2,475.00 $ - 0980 2519-1001000 FENCE, CHAIN LINK, VINYL COATED LF 170.00 0.00 0.00 0.00 $40.00 $ - $ - 0990 2519-4200090 REMOVAL AND REINSTALLATION OF FENCE, WOOD LF 20.00 0.00 0.00 0.00 $50.00 $ $ 1000 2519-4200190 REMOVAL OF FENCE, WOOD LF 7.00 0.00 0.00 0.00 $25.00 $ $ - 1010 2524-6765010 REMOVE AND REINSTALL SIGN AS PER PLAN EACH 62.00 0.00 0.00 0.00 $150.00 $ - $ - 1020 2524-9276010 PERFORATED SQUARE STEEL TUBE POSTS LF 245.00 0.00 0.00 0.00 $10.00 $ - $ - 1030 2524-9276021 PERFORATED SQUARE STEEL TUBE POST ANCHOR, BREAK -AWAY SOIL INSTALLATION EACH 13.00 0.00 0.00 0.00 $200.00 $ $ 1040 2524-9276024 PERFORATED SQUARE STEEL TUBE POST ANCHOR, BREAK -AWAY CONCRETE INSTALLATION EACH 12.00 0.00 0.00 0.00 $350.00 $ - $ - 1050 2524-9325001 TYPE A SIGNS, SHEET ALUMINUM SF 501.00 0.00 0.00 0.00 $15.50 $ - $ - 1060 2525-0000100 TRAFFIC SIGNALIZATION LS 1.00 0.011897 0.006384 0.005514 $925,000.00 $ 11,005.00 $ 5,100.00 1070 2525-0000120 REMOVAL OF TRAFFIC SIGNALIZATION LS 1.00 0.20 0.20 0.00 $12,500.00 $ 2,500.00 $ - 1080 2527-9263109 PAINTED PAVEMENT MARKING, WATERBORNE OR SOLVENT -BASED STA 459.97 105.25 105.25 0.00 $36.75 $ 3,867.94 $ 1090 2527-9263137 PAINTED SYMBOLS AND LEGENDS, WATERBORNE OR SOLVENT -BASED EACH 59.00 2.00 2.00 0.00 $110.00 $ 220.00 $ 1100 2527-9263180 PAVEMENT MARKINGS REMOVED STA 74.18 21.95 21.95 0.00 $70.00 $ 1,536.50 $ - 1110 2527-9263190 SYMBOLS AND LEGENDS REMOVED EACH 6.00 0.00 0.00 0.00 $90.00 $ - $ - 1120 2528-8400048 TEMPORARY BARRIER RAIL, CONCRETE LF 5,320.00 2,957.00 2,933.00 24.00 $7.25 $ 21,438.25 $ 174.00 1130 2528-8400256 TEMPORARY TRAFFIC SIGNALS EACH 5.00 2.00 2.00 0.00 $7,000.00 $ 14,000.00 $ - 1140 2528-8445110 TRAFFIC CONTROL LS 1.00 0.25 0.23 0.02 $61,300.00 $ 15,325.00 $ 1,226.00 1150 2528-8445113 FLAGGERS EACH 100.00 0.00 0.00 0.00 $335.00 $ - $ - 1160 2529-5070110 PATCH FULL -DEPTH FINISH BY AREA SY 47.20 0.00 0.00 0.00 $250.00 $ - $ - 1170 2529-5070120 PATCH FULL -DEPTH FINISH BY COUNT EACH 4.00 0.00 0.00 0.00 $350.00 $ - $ - 1180 2529-8174010 SUBBASE (PATCH) SY 47.20 0.00 0.00 0.00 $26.00 $ - $ - 1190 2533-4980005 MOBILIZATION LS 1.00 0.50 0.50 0.00 $309,550.00 $ 154,775.00 $ - 1200 2551-0000110 TEMP CRASH CUSHION EACH 8.00 4.00 4.00 0.00 $825.00 $ 3,300.00 $ - 1210 2554-0204000 WATER SERVICE STUB, COPPER LINE REPLACEMENT EACH 4.00 4.00 4.00 0.00 $2,000.00 $ 8,000.00 $ 1220 2599-9999005 INTAKE PROTECTION EACH 66.00 20.00 17.00 3.00 $100.00 $ 2,000.00 $ 300.00 1230 2599-9999005 MAINTENANCE OF INTAKE PROTECTION EACH 132.00 0.00 0.00 0.00 $5.00 $ - $ - 1240 2599-9999005 PRECAST CONCRETE BOX CULVERT PLUG, 8 FT. X 5 FT. EACH 1.00 0.00 0.00 0.00 $3,300.00 $ $ - 1250 2599-9999005 REMOVAL OF INTAKE PROTECTION EACH 66.00 12.00 12.00 0.00 $25.00 $ 300.00 $ - 1260 2599-9999005 SCHOOL SPEED LIMIT ASSEMBLY WITH FLASHING BEACONS EACH 1.00 0.00 0.00 0.00 $25,000.00 $ $ 1270 2599-9999005 SUBDRAIN CLEANOUT EACH 19.00 0.00 0.00 0.00 $1,400.00 $ - $ - 1280 2599-9999009 PRECAST CONCRETE BOX CULVERT, 7 FT. X 3 FT. LF 107.00 107.00 107.00 0.00 $510.00 $ 54,570.00 $ 1290 2599-9999010 RECTANGULAR RAPID FLASHING BEACON INSTALLATION LS 1.00 0.00 0.00 0.00 $8,750.00 $ $- 1300 2599-9999018 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS C, CLASS 3 DURABILITY, 8 IN., STAMPED SY 244.00 244.00 244.00 0.00 $75.00 $ 18,300.00 $ 1310 2599-9999018 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS M, CLASS 3 DURABILITY, 8 IN., STAMPED SY 114.60 0.00 0.00 0.00 $105.00 $ - $ - 1320 2601-2634105 MULCHING, BONDED FIBER MATRIX ACRE 3.70 0.00 0.00 0.00 $2,500.00 $ - $ 1330 2601-2636044 SEEDING AND FERTILIZING (URBAN) ACRE 3.70 0.00 0.00 0.00 $1,200.00 $ - $ - 1340 2601-2638352 SLOPE PROTECTION, WOOD EXCELSIOR MAT SQ 266.70 0.00 0.00 0.00 $6.00 $ - $ - Appl. for Payment Page 4 of 10 Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 Item No. Item Code Description Units Est. Qty. Qty' Complete Qty. Complete Last Period Qty. Complete this Period Unit Price Value Complete Value Complete this Pay Period DIVISION 1 (PARTICIPATORY) 1350 2602-0000020 SILT FENCE LF 3,220.00 2,441.00 2,181.00 260.00 $1.75 $ 4,271.75 $ 455.00 1360 2602-0000030 SILT FENCE FOR DITCH CHECKS LF 65.00 0.00 0.00 0.00 $4.50 $ - $ - 1370 2602-0000071 REMOVAL OF SILT FENCE OR SILT FENCE FOR DITCH CHECKS LF 3,285.00 0.00 0.00 0.00 $0.25 $ $ 1380 2602-0000101 MAINTENANCE OF SILT FENCE OR SILT FENCE FOR DITCH CHECK LF 3,285.00 0.00 0.00 0.00 $0.25 $ $ 1390 2602-0010010 MOBILIZATIONS, EROSION CONTROL EACH 6.00 2.00 1.00 1.00 $500.00 $ 1,000.00 $ 500.00 1400 2602-0010020 MOBILIZATIONS, EMERGENCY EROSION CONTROL EACH 3.00 0.00 0.00 0.00 $1,000.00 $ $ 8001 2303-0246422 ASPHALT BINDER, PG 64-22 TON 215.70 108.91 97.24 11.67 $532.80 $ 58,027.25 $ 6,217.78 $ 48,901.981 DIVISION 1 PROJECT TOTALS 0$ 1,269,054.96 Appl. for Payment Kimball Ave from Tower Park Dr to Acadia St Page 5 of 10 STP -U-8155(731)--70-07 Item No. Item Code Description Units Est. Qty. Qty' Complete Qty. Complete _Last Period Qty. Complete this Period Unit Price Value Complete Value Complete this Pay Period DIVISION 2 (NON -PARTICIPATORY) 0410 2435-0130148 MANHOLE, SANITARY SEWER, SW -301, 48 IN. EACH 4.00 0.00 0.00 0.00 $3,300.00 $ - $ - 0590 2435-0700010 CONNECTION TO EXISTING MANHOLE EACH 3.00 0.00 0.00 0.00 $1,200.00 $ - $ - 0790 2504-0110008 SANITARY SEWER GRAVITY MAIN, TRENCHED, 8 IN. LF 797.00 0.00 0.00 0.00 $61.00 $ $ 0810 2504-0240036 REMOVE SANITARY SEWER PIPE LESS THAN OR EQUAL TO 36 IN. LF 800.00 0.00 0.00 0.00 $14.50 $ $ 0830 2510-6750600 REMOVAL OF INTAKES AND UTILITY ACCESSES EACH 5.00 0.00 0.00 0.00 $275.00 $ - $ - 1020 2524-9276010 PERFORATED SQUARE STEEL TUBE POSTS LF 80.00 0.00 0.00 0.00 $10.00 $ - $ - 1030 2524-9276021 PERFORATED SQUARE STEEL TUBE POST ANCHOR, BREAK -AWAY SOIL INSTALLATION EACH 8.00 0.00 0.00 0.00 $200.00 $ $ 1050 2524-9325001 TYPE A SIGNS, SHEET ALUMINUM SF 50.00 0.00 0.00 0.00 $15.50 $ DIVISION 2 PROJECT TOTALS 0 $ - $ - uantily has been changed by change order Appl. for Payment Kimball Ave from Tower Park Dr to Acadia St Page 6 of 10 STP -U-8155(731)--70-07 Appl. for Payment Change Orders DESCRIPTION DATE PERCENT COMPLETE TOTAL VALUE VALUE COMPLETE Change Order 1 - Asphalt Binder Change 6/29/2014 100.0 % $0.00 $0.00 100% $12,100.40 $12,100.40 $0.00 $0.00 $5,920.00 AT PROJECT 100% $5,920.00 $0.00 $4,270.00 SUBDRAIN CLEANOUT MATERIALS $1,433.55 AT PROJECT $0.00 $1,433.55 $0.00 $1,433.55 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS C OR M, CLASS 3 DURABILITY, 8 IN, PLAIN OR STAMPED MATERIALS $0.00 ELSEWHERE 90% $40,390.73 $34,749.07 $0.00 MEDIAN, DOWELLED P.C. CONCRETE, 6 INCH OR AS PER PLAN MATERIALS $1,830.00 ELSEWHERE 90% $0.00 $1,647.00 $0.00 DETECTABLE WARNING MATERIALS$10,951.40 $0.00 90% $9,856.26 $0.00 $9,856.26 $0.00 TOTAL CHANGE ORDERS: $0.00 $0.00 Stored Materials DESCRIPTION VALUE OF INVOICED MAT'LS STORAGE LOCATION (AT PROJECT I ELSEWHERE) PERCENT OF INVOICE COST TO BE PAID ALLOWABLE PAYMENT AMOUNT VALUE OF CONTRACT ITEMS) INSTALLED TO DATE CURRENT VALUE SUBDRAIN, LONGITUDINAL, (SHOULDER) 6 IN. DIA. MATERIALS $12,100.40 AT PROJECT 100% $12,100.40 $12,100.40 $0.00 SUBDRAIN OUTLET (RF -19C) MATERIALS $5,920.00 AT PROJECT 100% $5,920.00 $1,650.00 $4,270.00 SUBDRAIN CLEANOUT MATERIALS $1,433.55 AT PROJECT 100% $1,433.55 $0.00 $1,433.55 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS C OR M, CLASS 3 DURABILITY, 8 IN, PLAIN OR STAMPED MATERIALS $44,878.59 ELSEWHERE 90% $40,390.73 $34,749.07 $5,641.66 MEDIAN, DOWELLED P.C. CONCRETE, 6 INCH OR AS PER PLAN MATERIALS $1,830.00 ELSEWHERE 90% $1,647.00 $1,647.00 $0.00 DETECTABLE WARNING MATERIALS$10,951.40 ELSEWHERE 90% $9,856.26 $0.00 $9,856.26 TOTAL STORED MATERIALS: $21,201.47 Page 7 of 10 Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 Appl. for Payment Total TOTAL WORK COMPLETED TOTAL CONTRACT AMOUNT PERCENT COMPLETE STORED MATERIALS GROSS AMOUNT DUE LESS RETAINAGE OF SUBTOTAL DUE LESS PREVIOUS PAYMENTS $ 1,269,054.96 $ 5,914,306.72 21.46% $ 21,201.47 $ 1,290,256.43 3.00% of GROSS AMOUNT DUE or $30,000.00 (WHICHEVER $30,000.00 IS LESS) PAYMENT NUMBER I TIME PERIOD DATE AMOUNT Pay Estimate One (1) / 5/19/2014 - 6/6/2014 6/6/2014 $77,034.41 Pay Estimate Two (2) / 6/6/2014 - 6/27/2014 7/2/2014 $170,378.75 Pay Estimate Three (3) / 6/27/2014 - 7/11/2014 7/17/2014 $308,307.66 Pay Estimate Four (4) / 7/12/2014 - 7/25/2014 7/29/2014 $142,198.24 Pay Estimate Five (5) / 7/26/2014 - 8/8/2014 8/12/2014 $332,050.29 Pay Estimate Six (6) / 8/9/2014 - 8/22/2014 8/28/2014 $134,821.46 Pay Estimate Seven (7) / 8/23/2014 - 9/5/2014 9/11/2014 $48,210.65 $ 1,260,256.43 $ 1,213,001.46 NET DUE THIS ESTIMATE Page 8 of 10 $ 47,254.97 Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 COST BREAKDOWN FOR CITY OF WATERLOO FUND ALLOCATION Storm Sewer Fund (large sewer pipe) work completed $ 428,857.00 Retainage 3% or share of $30,000.00 $ 9,971.44 Subtotal due $ 418,885.56 Less previous payments $ 418,506.48 Fund allocation this pay application $ 379.08 PARTICIPATORY (80-20) work completed $ 861,399.43 Retainage 3% or share of $30,000.00 $ 20,028.56 Subtotal due $ 841,370.87 Less previous payments $ 794,494.98 Fund allocation this pay application $ 46,875.89 ( NON -PARTICIPATORY (Sanitary Sewer Fund) work completed $ - Retainage 3% or share of $30,000.00 $0.00 Subtotal due $0.00 Less previous payments $0.00 Fund allocation this pay application ,_.. -.- $ ,,--- - Total Total Due this Pay Application $ ( 47,254.97 (07 1; 2-L° V15. /s?.' Appl. for Payment (u' ?ime ?{t Kimball Ave from Tower Park Dr to Acadia St Page 9 of 10 STP -U-8155(731)--70-07 THE UNDERSIGNED CONTRACTOR HEREBY SWEARS UNDER PENALTY OF PERJURY THAT (1) ALL PREVIOUS PAYMENTS RECEIVED FROM THE OWNER ON ACCOUNT OF WORK PERFORMED UNDER THE CONTRACT REFERRED TO ABOVE HAVE BEEN APPLIED BY THE UNDERSIGNED TO DISCHARGE IN FULL ALL OBLIGATIONS OF SAID CONTRACT, AND (2) ALL MATERIALS AND EQUIPMENT INCORPORATED INTO THE WORK ARE FREE AND CLEAR OF ALL LIENS, CLAIMS, SECURITY, INTERESTS, AND ENCUMBRANCES. CONTRACTOR: CER VALLEY CORP., LLC BY: TITLE: �/ r9s. '141.777 51/ ✓ DATE: COUNTY OF: BLACK HAWK STATE OF: IOWA BEFORE ME THIS DAY OF , 2014 PERSONALLY APPEARED , KNOWN TO ME WHO BEING DULY SWORN, DID DEPOSE AND SAY THAT HE IS THE AUTHORIZED COMPANY OFFICIAL OF THE ABOVE-MENTIONED CONTRACTOR; THAT HE EXECUTED THE STATEMENTS ON BEHALF OF SAID CONTRACTOR; AND THAT ALL THE STATEMENTS CONTAINED THEREIN ARE TRUE, CORRECT, AND COMPLETE. MY COMMISSION EXPIRES NOTARY PUBLIC: THIS REQUEST FOR PAYMENT, AS PREPARED BY THE CONTRACTOR, SUBSTANTIALLY COMPLIES WITH THE PAYMENT PROVISIONS OF THE CONTRACT DOCUMENTS, AND IS THEREFORE RECOMMENDED FOR APPROVAL. AMENT DESIGN WATERLOO, IA BY: DATE: THE CITY BY: F WATERLOO, IOWA HAS CONSIDERED AND HEREBY APPROVES THIS APPLICATION FOR PAYMENT. DATE: f Appl. for Payment Page 10 of 10 Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A100614 September 29, 2014 Vendor Name INRCOG Address 229 Park Avenue City & State Waterloo, IA 50703 Invoice Date ************************************ Department Engineering Grant/Project Code # 07LTF 5007 Invoice No. Qty/Unit Amount Description G.L. Distribution 9/17/14 17313 9/17/14 17314 Special Instructions Administrative Services Com $0.00 EDA Commericail Lift Station EDA 290-07-5300-2103 $699.77 CDBG Commercial Lift Station CDBG 290-07-5300-2103 $577.31 CDBG Residential Lift Station CDBG 290-07-5300-2103 May Expenses TOTAL 1,277.08 9/29/14 Date Approved By Date An Equal Opportunity/Affirmative Action Employer INRCOG Iowa Northland Regional Council Of Governments Sold To: Waterloo City Hall 715 Mulberry Street Waterloo, IA 50703 Iowa Northland Regional Council of Govts 229 E Park Ave Waterloo, IA 50703 Phone: 319 235-0311 Fax: 319 235-2891 Page: 1 Invoice Number: 17313 Invoice Date: 09/17/14 Due Date: 11/01/14 Customer ID: WATERLOO Item Code Description Quantity Unit Price Extended Amount August expenses - CDBG Commerical Lift Station 36300SALARY Salary & Fringe Benefits 3630000PY Copy Expense 36300ADMIN Allocated Administrative Services Please remit to: INRCOG 229 E Park Ave Waterloo, IA 50703 1.00 1.00 1.00 508.06 4.00 187.71 508.06 4.00 187.71 Item Total: 699.77 PLEASE PAY THIS AMOUNT: $ 699.77 var INRCOG Iowa Northland Regional Council Of Governments Sold To: Waterloo City Hall 715 Mulberry Street Waterloo, IA 50703 Iowa Northland Regional Council of Govts 229 E Park Ave Waterloo, IA 50703 Phone: 319 235-0311 Fax: 319 235-2891 Page: 1 Invoice Number: 17314 Invoice Date: 09/17/14 Due Date: 11/01/14 Customer ID: WATERLOO Item Code Description Quantity Unit Price Extended Amount August expenses - CDBG Residential Lift Station 37300SALARY Salary & Fringe Benefits 37300POSTAGE Postage 3730000PY Copy Expense 37300ADMIN Allocated Administrative Services Please remit to: INRCOG 229 E Park Ave Waterloo, IA 50703 1.00 1.00 1.00 1.00 422.66 1.17 0.05 153.43 422.66 1.17 0.05 153.43 Item Total: 577.31 PLEASE PAY THIS AMOUNT: $ 577.31 Prepared by Pauline Closson CITY OF WATERLOO 9002 PAYMENT VOUCHER A10/06/14 September 29, 2014 Vendor: Keyed By: 1132 Vendor Peterson Contractors Department: Engineering Address Grant/Project Code# City & State Invoice Date ************************************* Invoice # Qty/Unit Amount Description G/L Distribution 9/29/14 Est. # 3 $ 36,266.25 4th St Riverwalk Reconstruction City Contract 855 Period ending 9/22/14 Special Instructions: C724/Lt �'� ,�'�P irn Submitted By Total $ 36,266.25 09/29/14 412-07-7400-2161 Date Approved By: Date An Equal Opportunity/Affirmative Action Employer PAY ESTIMATE FOR Peruid Ending: 22 -Sep -14 4TH STREET RIVERWALL RECONSTRUCTION Estimate No.: 3 CITY OF WATERLOO Contractor: Peterson Contractors CITY CONTRACT NO. 855 AECOM NO. 60287085 ITEM NO. DESCRIPTION UNITS UNIT COST CONTRACT AUTHORIZED % COMPLETE ESTIMATED QUANTITY AMOUNT ESTIMATED QUANTITY AMOUNT 1 MOBILIZATION LS $ 22,000.00 1.0 $ 22,000.00 1.00 $ 22,000.00 100% 2 PAVEMENT REMOVAL SY $ 11.50 271.0 $ 3,116.50 271.00 $ 3,116.50 100% 3 RIVERWALL REMOVAL AND REPLACEMENT LS $ 58,500.00 1.0 $ 58,500.00 0.95 $ 55,575.00 95% 4 RIVERWALL REPAIRS SF $ 140.00 140.0 $ 19,600.00 169.00 $ 23,660.00 121% 5 CONCRETE SLOPE PROTECTION SY $ 115.00 271.0 $ 31,165.00 $ - 0% 6 GRANULAR SUBBASE SY $ 32.50 271.0 $ 8,807.50 $ - 0% 7 SUBDRAIN, LONGITUDINAL, 4 -IN DIAMETER LF $ 15.50 110.0 $ 1,705.00 $ - 0% 8 SUBDRAIN, LONGITUDINAL, 6 -IN DIAMETER LF $ 20.00 25.0 $ 500.00 $ - 0% 9 FLAP -GATE, 4 -IN DIAMETER EA $ 1,000.00 1.0 $ 1,000.00 0.50 $ 500.00 50% 10 STEEL HANDRAIL LF $ 172.00 110.0 $ 18,920.00 $ - 0% 11 CONCRETE SEALER SF $ 1.00 3,450.0 $ 3,450.00 $ - 0% 12 HANDRAIL REMOVAL LF $ 8.25 110.0 $ 907.50 50.00 $ 412.50 45% 13 REMOVAL OF SIDEWALK SY $ 7.00 135.0 $ 945.00 33.40 $ 233.80 25% 14 SIDEWALK, PC CONCRETE, 5 IN. SY $ 52.00 135.0 $ 7,020.00 $ - 0% ORIGINAL CONTRACT $ 177,636.50 $ 105,497.80 59% CHANGE ORDERS 1-1 ADDITIONAL MOBILIZATION (GROUTING SUBCONTRACTOR) LS $ 4,195.00 1.0 $ 4,195.00 1.00 $ 4,195.00 100% 1-2 CELLULAR GROUT CY $ 94.16 250.0 $ 23,540.50 352.00 $ 33,145.02 141% 1-3 ADDITIONAL EXCAVATION HRS $ 200.00 32.0 $ 6,400.00 17.50 $ 3,500.00 55% 1-4 DISPOSAL OF UNSUITABLE FILL LOADS $ 125.00 12.0 $ 1,500.00 24.00 $ 3,000.00 200% 1-5 BACKFILL MATERIAL CY $ 20.00 100.0 $ 2,000.00 $ - 0% TOTAL CONTRACT $ 215,272.00 $ 149,337.82 69% PAY ESTIMATE FOR 4TH STREET RIVERWALL RECONSTRUCTION CITY OF WATERLOO CITY CONTRACT NO. 855 AECOM NO. 60287085 Peruid Ending: 22 -Sep -14 Estimate No.: 3 Contractor: Peterson Contractors TOTAL EARNED TO DATE LESS RETAINAGE (5%) SUBTOTAL LESS PREVIOUS PAYMENTS DUE THIS ESTIMATE $149,337.82 $7,466.89 $141,870.93 $105,604.68 $36,266.25 \ AECOM Theresa Lu AECOM, Construction Services ECM La Wiel= P.E. ECOM, Prpject Engineer City of Waterloo Jeff Bales, City of Wa drio Peterson Contractors Has Waived The Right To Review Partial Pay Estimates. DATE DATE DTE Peterson Contractor's Inc. DATE CITY OF WATERLOO PAYMENT VOUCHER September 25, 2014 9002 A100614 Vendor 7922 Department Engineering Vendor Name Snyder & Associates Grant/Project Code # 07LTF 5007 Address City & State Invoice Date ************************************* Invoice No. Qty/Unit 9/17/14 110.0951.01A-28 9/17/14 110.0951.01B-26 9/17/14 110.0951.01C-26 Special Instructions • Submitted By Amount Description G.L. Distribution $5,029.54 Wloo Stormwater Lift Station Hollywood C CDBG 409-07-5300-2103 $2,675.00 Design services Cedar Bend CDBG 409-07-5300-2103 $1,565.50 Design Services Fletcher Ave CDBG 409-07-5300-2103 TOTAL 9,270.04 8/22/14 Date Approved By Date An Equal Opportunity/Affirmative Action Employer ENGINEERS & PLANNERS SNYDER & ASSOCIATES INC. IOWA I MISSOURI I NEBRASKA I SOUTH DAKOTA I WISCONSIN Jamie Knutson City of Waterloo 715 Mulberry Street Waterloo, IA 50703-5783 Project 110.0951.01A INVOICE FOR PROFESSIONAL SERVICES Invoice No: Waterloo Stormwater Lift Stations - Hollywood Professional Services through August 31, 2014 September 17, 2014 110.0951.01A - 28 Basic Services Billings to Date Total Prior 273,750.00 273,750.00 Current 0.00 Phase Subtotal 0.00 Construction Services Principal Engineer Lead Engineer Engineer VI Engineer II Engineer I Technician VII Technician V Mileage @ .56 Fleet Mileage Total Services Total Expenses Total Units Hours Rate 2.00 154.00 2.00 144.00 15.75 118.00 1.75 82.00 16.00 69.00 6.50 79.00 9.50 66.00 53.50 50.0 mi. © 0.56 Amount 308.00 288.00 1,858.50 143.50 1,104.00 513.50 627.00 159.04 159.04 28.00 28.00 4,842.50 159.04 28.00 REMIT TO: 2727 SW Snyder Blvd. I P.O. Box 1159 I Ankeny, IA 50023-0974 p: 515-964-2020 I f: 515-964-7938 I email: ar@snyder-associates.com I Federal E.LN. 42-1379015 Project 110.0951.01A Waterloo-StrmwtrLiftStaHllywd Invoice 28 Billings to Date Phase Subtotal Total Prior Current 12,116.94 7,087.40 5,029.54 $5,029.54 Billings to Date Snyder & Associates, Inc. Total Prior 285,866.94 280,837.40 �2au ;,riG Amount Due this Invoice $5,029.54 Current 5,029.54 Adam Bullerman oK 710 ?Iv Page 2 REMIT TO: 2727 SW Snyder Blvd. I P.O. Box 1159 I Ankeny, IA 50023-0974 p: 515-964-2020 f: 515-964-7938 I email: ar@snyder-associates.com Federal E.I.N. 42-1379015 ENGINEERS & PLANNERS SNYDER & ASSOCIATES INC. IOWA I MISSOURI I NEBRASKA I SOUTH DAKOTA I WISCONSIN Jamie Knutson City of Waterloo 715 Mulberry Street Waterloo, IA 50703-5783 Project INVOICE FOR PROFESSIONAL SERVICES Invoice No: 110.0951.01B Waterloo Stormwater Lift Stations - Cedar Bend Professional Services through August 31, 2014 September 17, 2014 110.0951.01B-26 Basic Services Billings to Date Total Prior Current 271,845.68 271,845.68 0.00 Phase Subtotal 0.00 Construction Services Lead Engineer Engineer VI Engineer II Total Services Billings to Date Hours Rate Amount 2.50 144.00 360.00 18.75 118.00 2,212.50 1.25 82.00 102.50 22.50 2,675.00 Phase Subtotal $2,675.00 Total Prior Current 9,930.09 7,255.09 2,675.00 Billings to Date Snyder & Associates, Inc. Amount Due this Invoice $2,675.00 Total Prior Current 281,775.77 279,100.77 2,675.00 ,44,-(2_,„„ege„ Adam Bullerman b{ e2 ZV REMIT TO: 2727 SW Snyder Blvd. P.O. Box 1159 Ankeny, IA 50023-0974 p: 515-964-2020 f: 515-964-7938 email: ar@snyder-associates.com 1 Federal E.I.N. 42-1379015 ENGINEERS & PLANNERS . SNYDER & ASSOCIATES INC. IOWA j MISSOURI I NEBRASKA I SOUTH DAKOTA I WISCONSIN Jamie Knutson City of Waterloo 715 Mulberry Street Waterloo, IA 50703-5783 Project INVOICE FOR PROFESSIONAL SERVICES Invoice No: 110.0951.01C Waterloo Stormwater Lift Stations - Fletcher Avenue Professional Services through August 31, 2014 September 17, 2014 110.0951.01C- 26 Basic Services Billings to Date Total Prior Current 144,491.36 144,491.36 0.00 Phase Subtotal 0.00 Construction Services Lead Engineer Engineer VI Engineer II Total Services Total Billings to Date 7,922.76 Hours Rate Amount 2.50 144.00 360.00 9.00 118.00 1,062.00 1.75 82.00 143.50 13.25 Prior Current 6,357.26 1,565.50 Phase Subtotal 1,565.50 $1,565.50 Billings to Date Snyder & Associates, Inc. Total Prior 152, 414.12 150, 848.62 Amount Due this Invoice $1,565.50 Current 1,565.50 Adam Bullerman REMIT TO: 2727 SW Snyder Blvd. I P.O. Box 1159 I Ankeny, IA 50023-0974 p: 515-964-2020 I f: 515-964-7938 I email: ar@snyder-associates.com I Federal E.I.N. 42-1379015 Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A100614 September 25, 2014 Vendor Name Stanley Consultants Inc. Address 100 Court Avenue Suite 300 City & State Des Moines, IA 50309-2200 Invoice Date ***.********************************** Invoice No. Qty/Unit Vendor# 5290 Department Engineering Grant/Project Code # Amount Description G.L. Distribution Waterloo Stormwater Lift Stations 9/16/14 170187 $1,290.00 Study & Design Phase Westfield Ave, Virden Creek & Vinton 7/27- 730/14 Special Instructions 5 omitted By OA - 100% Reimburseable 290-07-5300-2104 NOTE: Brain Schoon @ INRCOG is requesting Reimbursement TOTAL 1,290.00 9/25/14 Date Approved By Date An Equal Opportunity/Affirmative Action Employer A04 Stanley Consultants INC CELEB RATIN�l� ENGINEERINI ORLD 100 Court Avenue, Suite 300 September 16, 2014 Des Moines, IA 50309-2200 Project No: 23209.01.00 Invoice No: 0170187 City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Attention: Jamie Knutson, Associate Engineer For: Storm Water Lift Stations, Study & Design Phase Westfield Ave., Virden Creek and Vinton Professional Services from July 27, 2014 to August 30. 2014 Fee Billing Phase Percent Previous Current Fee Complete Earned Billing Billing Westfield Ave 317,333.00 100.00 317,333.00 317,333.00 0.00 Virden Creek 129,161.00 100.00 129,161.00 129,161.00 0.00 Vinton 150,593.00 100.00 150,593.00 150,593.00 0.00 Total Fee 597,087.00 597,087.00 597,087.00 0.00 Total Fee 0.00 Total this Project 0.00 For: Bidding Phase Billing Limits Current Prior To -Date Total Billings 0.00 11,194.10 11,194.10 Limit 11,194.10 Total this Project 0.00 For: Construction Phase Project 23209.01.00 WaterlooStormWaterLiftStationsPrelimWork invoice 0170187 Professional Personnel Hours Rate Amount BC -20 5.00 217.00 1,085.00 BC -19 1.00 205.00 205.00 Totals 6.00 1,290.00 Total Labor 1,290.00 Billing Limits Current Prior To -Date Total Billings 1,290.00 326,322.21 327,612.21 Limit 353,956.00 Remaining 26,343.79 Total this Project $1,290.00 For: Subconsultant Fees Billing Limits Current Prior To -Date Total Billings 0.00 6,637.75 6,637.75 Limit 22,500.00 Remaining 15,862.25 Total this Project 0.00 For: Stormwater Lift Stations Environmental Monitoring Billing Limits Current Prior To -Date Total Billings 0.00 4,988.40 4,988.40 Limit 5,528.00 Remaining 539.60 Total this Project 0.00 TOTAL THIS INVOICE If you have any questions regarding this invoice, please contact Dan Fullerton at 515-447-4408 or Teresa at 563-264-6604. $1,290.00 oK qlkt Page 2 Storm Water Lift Station Sudy, Design, Bidding and Constructon Services Westfield Avenue, Virden Creek and Vinton/18th Street Waterloo, Iowa Summary Bidding and Construction Phase Compensation Subtotal Fee Current Prior To -Date Westfield $ 212,246.00 $ 430.00 $ 156,325.54 $ 156,755.54 Virden $ 57,886.00 $ 430.00 $ 52,354.25 $ 52,784.25 Vinton/18th $ 115,770.00 $ 430.00 $ 140,462.67 $ 140,892.67 Total Fee $ 385,902.00 $ 1,290.00 $ 349,142.46 $ 350,432.46 ©4 7/ " Voucher prepared by: Pauline C. September 22, 20145 Vendor Stickfort Construction Address City & State Ciuty & State ************************************* Invoice Date Invoice No. Qty/Unit CITY OF WATERLOO PAYMENT VOUCHER Vendor No. Batch No. Keyed By: Department Engineering Department Grant/Project Code 07STR(714) Amount Description 9002 A100614 G/L Distribution E Donald Street Reconstruction 9/15/14 Inv. # 18 24,849.72 City Contract 797 Est. # 18 Div. 1 290-07-7500-2165 6,212.43 STP -U-8155(714)-70-07 205-07-7500-2165 - Division II Water 290-07-7500-2165 - Fed Aid 205-07-7500-2165 - NP Water Division III 205-07-7500-2165 Sewer NP 520-14-5200-2163 9/12/14 Special Instructions: Li:() Submitted By Total $ 31,062.15 09/22/14 Date Approved By: Date An Equal Opportunity/Affirmative Action Employer Letter of Transmittal TO: City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 WE ARE SENDING YOU: El Attached ❑ Prints ❑ Under separate cover via the fol, ❑ Shop Drawings ❑ Change Order ❑ Plans ❑ Samples ❑ Specifications ❑ Copy of Letter ❑ AECOM DATE: September 15, 2014 JOB ID NO.: 60269847 ATTENTION: Mr. Jeff Bales RE: E. Donald Street Reconstruction s s j COPIES DATE NO. DESCRIPTION 1 Pay Estimate No. 18 THESE ARE TRANSMITTED AS CHECKED BELOW: ❑ For approval ❑ Approved as submitted ❑ Resubmit copies for approval ❑ For your use ❑ Approved as noted ❑ Submit copies for distribution ❑ As requested ❑ Returned for corrections ❑ Return corrected prints ❑ For review and comment ❑ ❑ For Bids due 20 REMARKS: ❑ Prints returned after loan to us COPY TO: SIGNED: If enclosures are not as noted, kindly notify us at once. Mark D. Durbahn, P.E. 501 Sycamore Street, Suite 222 • P.O. Box 1497 • Waterloo, Iowa 50704-1497 • (319) 232-6531 • Fax: (319) 232-0271 Period Ending: September 12, 2014 Line No. Item Description Units Unit Cost 0010 0020 0030 CLEARING AND GRUBBING ACRE $ 100,000.00 CLEARING AND GRUBBING EXCAVATION, CLASS 10, ROADWAY AND BORROW UNIT CY $ 12.00 $ 5.50 0040 EXCAVATION. CLASS 12, BOULDERS OR ROCK FRAGMENTS CV $ 5.00 0050 TOPSOIL FURNISH AND SPREAD CY $ 0060 0070 0080 SPECIAL COMPACTION OF SUBGRADE MODIFIED SUBBASE SHOULDER CONSTRUCTION EARTH STA CY 0090 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT. STA SY 10.00 150 00 28.50 100.00 $ 43.25 CLASS C, CLASS 3 DURABILITY, 9 IN. (C.O.#7) 0100 PORTLAND CEMENT CONCRETE PAVEMENT SAMPLES LS $ 1,350.0 0110 GRANULAR SURFACING ON ROAD CLASS B CRUSHED STONE TON $ 16.00 0120 REMOVAL OF CONCRETE FOOTINGS AS PER PLAN EACH $ 2,00.00 0130 REMOVAL OF SIGN EACH 50.00 0140 APRONS, CONCRETE. 42 IN. DIA. EACH $ 2,200.00 0150 MANHOLE, SANITARY SEWER, SW -301. 48 IN. EACH $ 2,840.0 0160 MANHOLE, SANITARY SEWER, SW -303, 48 IN. EACH $ 2,950.00 0170 MANHOLE. STORM SEWER SW -401 72 IN. EACH $ 5,910.0 0180 MANHOLE, STORM SEWER, SW -401 96 IN. EACH $ 9.975.0 0190 INTAKE, SW -507 EACH 5 2,650.0 020 INTAKE, SW -50B EACH $ 2,650.0 0210 INTAKE. SW -508 MODIFIED EACH $ 3,050.00 0220 INTAKE, SW -510 EACH $ 2,750.00 0230 INTAKE, SW -510 MODIFIED EACH $ 3100 0240 INTAKE, SW -511 MODIFIED EACH $ 2,850.0 0250 INTAKE. SW -541 EACH $ 2700 0260 INTAKE, SW -541 MODIFIED EACH $ 2,70.0 0270 INTAKE EXTENSION UNIT. SW -542 EACH $ 900.00 0280 INTAKE. SW -545 EACH $ 37000 0250 DROP CONNECTION SW -307 EACH $ 2,640.0 0300 MANHOLE ADJUSTMENT, MINOR EACH $ 40 00 0310 MANHOLE ADJUSTMENT, MAJOR EACH S 850.0 0320 CONNECTION TO EXISTING MANHOLE EACH $ 1 250 0 E. DONALD STREET RECONSTRUCTION STICKFORT CONSTRUCTION CO. PAY ESTIMATE NO. 18 WATERLOO, IOWA Revised Contract by Change Order Division I (Fed. -Aid Street) Division II (Fed. -Aid Water) Division III (Non Part. Water) Division IV (Non Part. Sewer) Quantity Contract $ Amount Quantity Contract $Amount Quantity Contract $ Amount Quantity Contract $ Amount Revised Total Contract $ Amount 0.02 $ 2,000.00 $ $ $ 2,000.00 74.8 $ 897.60 $ $ $ 897.60 7,629.0 $ 41,959.50 $ 41,959.50 300.0 $ 1,500.00 $ 1,500.00 3,544.6 $ 35,446.00 $ $ 35,446.00 21.1 2,821.0 $ 3 171 00 $ 80,398.50 $ $ 3,171.00 $ 80 398.50 41.7 $ 4,170.00 $ 4,170.00 10,237.1 $ 442,754.58 $ 442,754.58 10 $ 1,350.0 $ $ 1,350.00 1 020.0 1.0 5 16,320.00 $ 2,000.00 $ $ 16.320.00 $ 2,000.00 6.0 $ 300.00 S $ 30.00 1.0, $ 2,200.00 $ $ 2.200.00 1.0 $ 2,840.00 $ 2,840.00 5.0 $ 14.750.00 $ 14.750.00 6.0 $ 35,460.00 E $ 35,460.00 1.0 $ 9,975.00 $ $ 9.975.0 1.0 $ 2,650.00 S $ $ 2,650.00 2.0 $ 5.30.00 $ E 5.30.0 2.0 $ 6,100.00 S 6,100.00 5.0 $ 13,750.00 $ 13,750.00 2.0 2.0 $ 620000 $ 5,700.0 $ $ 6,200.00 $ 5,700.00 7.0 5.0 $ 18000 $ 13.50.00 $ $ S $ 18.90.00 $ 13,500.00 13.0 $ 11,700.00 $ 5 1170.0 2.0 $ 7400 3.0 $ $ 7,920.0 $ 7,400.00 5 7,920.00 3.0 2.0 $ 1 20 0 $ 1,700.00 $ $ $ 1 200.0 $ 1,700.0 $ 20 $ 2 500 00 $ 25000 0330 CONNECTION TO EXISTING INTAKE EACH 5 1 500 00 1.0 0340 SUBDRAIN, LONGITUDINAL (SHOULDER) 4 IN. DIA. LF 7.40 0350 SUBDRAIN OUTLET (RF -19C) EACH S 100 00 0360 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE LF $ 33.00 0370 STORM SEWER GRAVITY MAIN TRENCHED, REINFORCED CONCRETE LF 53 00 3,147.4 $ 23,290.76 $ 23,290.76 28.0 712.0 $ 23,496.00 $ 1800.00 $ 23,496.00 224 0 PIPE (RCP), 20000 (CLASS III) 30 IN. 0380 STORM SEWER GRAVITY MAIN TRENCHED REINFORCED CONCRETE LF 76 00 400.0 PIPE (RCP) 2DOOD (CLASS III) 36 IN. 0390 STORM SEWER GRAVITY MAIN TRENCHED, REINFORCED CONCRETE LF 94.00 0400 REMOVE STORM SEWER PIPE LESS THAN OR EQUAL TO 36 IN. LF 13.00 0410 SANITARY SEWER GRAVITY MAIN TRENCHED 8 IN LF 33 00 $ 291 024.00 $ $ 291,024.00 888.0 $ 11,544.00 166 8 5o4 40 0420 SANITARY SEWER GRAVITY MAIN TRENCHED, 12 IN. LF 5 45.00 0430 0440 SANITARY SEWER GRAVITY MAIN. TRENCHED, DUCTILE IRON PIPE (DIP), 8 IN. SANITARY SEWER SERVICE STUB WITH RISER DUCTILE IRON 6 IN LF LF 155 00 74.0 20.0 $ 2,000.00 $ 2,000.00 160 0 0450 REMOVE SANITARY SEWER PIPE LESS THAN OR EQUAL TO 36 IN. LF 14.00 0460 ENGINEERING FABRIC SY $ 5.00 0470 REVETMENT, CLASS E TON 35.00 0480 REMOVAL OF PAVEMENT 0490 REMOVAL OF INTAKES AND UTILITY ACCESSES SY 5 00 EACH 0500 REMOVAL OF RECREATIONAL TRAIL SY 5 00 608.0 64.0 320.00 320.00 Completed Division I (Fed. -Aid Street) Division II (Fed. -Aid Water) Division Id (Non Part. Water) Division IV (Non Part. San. Sewer) Quantity $ Amount Quantity $ Amount Quantity $ Amount Quantity $ Amount Total $ Amount To Date 0.04 $ 4,400.00 115.2 $ 1,382.40 $ 4,400.00 $ 1 382.40 7,665.0 $ 41157.50 5 S 42,157.50 25.0 125.00 $ 125.00 % nem Complete 220.0% 154.0% 100.5% 8.3% 3,544.6 $ 35,446.00 $ 35,446.00 21.1 $ 3,165.00 $ 3.165.00 100.0% 99.8% 2,657.0 $ 81,424.50 S 8 81,424.50 101.3% 40.0 $ 4,000.00 S $ 4,000.00 10,237.1 $ 442,754.58 $ 442,754.58 1.0 $ 1,350.00 $ $ 1,350.00 307.9 $ 4,926.40 $ 4,92640 0.75 $ 1,500.00 $ 1,500.00 8.0 $ 400.00 S 40.0 1.0 $ 2,200.00 $ $ $ 2 200.00 2.0 $ 5,680.0 $ 5,680.0 $ 5.0 $ 14,750.00 $ 14,750.0 95.9% 100.0% 100.0% 30.2% 75.0% 133.3% 100.0% 200.0% 100.0% 16.0 1.0 3.0 $ 94,560.00 $ 9,975.00 $ 7 950.00 f $ $ $ $ 94,560.00 S 9 975.00 $ 7,950.00 2.00 $ 5,300.00 5,30.00 1.00 $ 3,050.00 $ $ 3,050.00 3.00 $ 8.250.0 5 8,250.00 2.0 $ 6,200.00 $ $ 6 20.00 2.0 $ 5,700.00 $ $ $ 5,700.00 9.0 $ 24,300.00 $ 24,300.00 2.0 $ 5.40.00 5.400.00 10.0 $ 9,000.00 9.000 DO 3.0 7,920.00 3.0 $ 1,200.00 1,200.00 2.0 2.0 1.0 1,250.00 3.750.00 3.000.00 3.431.0 25,389 40 266.7% 100.0% 300.0% 100 0% 100.0% 100.0% 40.0% 76.9% 0.0% 100.0% 100.0% 0.0% 150.0% 200.0% 109.0% 40.0 $ 4,000.00 4,000.00 846.0 27,918.00 202.0 10,706 00 390.5 $ 29,678.00 29,678.00 90.2% 3,180.0 $ 298,920.00 $ 298,920.00 102.7% 1,246.0 $ 16,198.00 16,198.00 233.1 7,692.30 20.0 2,000.00 2,000.00 148.0 $ 22,940.00 $ 8,512.00 22,940.00 8,512.00 64.0 320.00 320.00 140.3% 139.7% 0.0% 100.0% 92.5% 100.0% 100.0% 44.00 $ 1,540.00 $ 1,540.00 30.60 $ 1,071.00 1,071 00 7,834.2 $ 39,171.00 18.0 5 400.00 706 4 $ 3,532.00 0510 RECREATIONAL TRAIL PORTLAND CEMENT CONCRETE. 6 IN. SY 34 50 0520 REMOVAL OF SIDEWALK SY 5 00 725.4 $ 25,026.30 238 6 0530 SIDEWALK, P.C. CONCRETE, 4 IN. (CD. 46) SY 36.00 0540 SIDEWALK, P.C. CONCRETE 6 IN. SY 38 00 644.0 $ 23,184.00 1 193 00, $ 23,184.00 151 5 5 757 00 0550 DETECTABLE WARNINGS SF 22 00 494 0 $ 10,86800 0560 DRIVEWAY P C. CONCRETE 6 IN. SY 35 20 912 2 0570 REMOVAL OF PAVED DRIVEWAY SY 5 00 0580 SAFETY CLOSURE EACH 662.1 $ 3,310.50 18 0 rueu 7 834.2 25.0 706.4 725.4 $ 39,171.00 $ 7,500.00 $ 25026.30 39,171 00 7,500 00 3.532.00 25,026.30 100.0% 100.0% 100.0% 238.6 651.1 151.5 494.0 912.2 $ 23,439.60 $ 5,757.00 1.193 00 23,439.60 5,757.00 10,868.00 32,109.44 100.0% 101.1% 100.0% 100.0% 662.1 22.0 $ 3,310.50 3,310.50 2.200.00 100.0% Period Ending:..eptember 12, 2014 Line No. • Item Description Units Unit Cost 0590 FENCE. SAFETY LF $ 3.00 0600 REMOVAL AND REINSTALLATION OF FENCE. CHAIN LINK LF $ 20.00 0610 REMOVE AND REINSTALL SIGN AS PER PLAN EACH $ 150.00 0620 WOOD POSTS FOR TYPE A OR B SIGNS. 4 IN. X 4 IN. LF $ 9.00 0630 TYPE A SIGNS, SHEET ALUMINUM SF $ 19.00 0640 PAINTED PAVEMENT MARKING, WATERBORNE OR SOLVENT -BASED STA $ 57.50 0650 PAINTED SYMBOLS AND LEGENDS. WATERBORNE OR SOLVENT -BASED EACH $ 80.00 0660 TRAFFIC CONTROL LS $ 7,300.00 0670 FLAGGERS EACH $ 325.00 0680 MOBILIZATION LS $ 25.000.00 0690 SPOT REPAIR BY PIPE REPLACEMENT, BY COUNT (C.O. #5) EACH $ 500.00 0700 SPOT REPAIR BY PIPE REPLACEMENT. BY LINEAR FOOT (C.O. #5) LF $ 70.00 0710 WATER MAIN, TRENCHED, DUCTILE IRON PIPE (DIP), 6 IN. LF $ 39.00 0720 WATER MAIN, TRENCHED. DUCTILE IRON PIPE (DIP), 8 IN. LF $ 50.00 0730 WATER MAIN, TRENCHED, DUCTILE IRON PIPE (DIP). 20 IN. (C.O.#3) LF $ 150.00 0740 FITTINGS BY WEIGHT, DUCTILE IRON (CC/.#3) LB 5 10.00 0750 FIRE HYDRANT ASSEMBLY, WM-201 EACH $ 5,600.00 0760 REMOVE FIRE HYDRANT EACH $ 750.00 0770 REMOVE WATER VALVE MANHOLES EACH $ 650.00 0780 WATER SERVICE RECONNECTION, COPPER. 3/4 IN. EACH $ 1,500.00 0790 WATER SERVICE LINE, COPPER, 3/4 IN. LF $ 16.00 0800 MOWING ACRE $ 65.00 0810 MULCHING, WOOD CELLULOSE FIBER ACRE $ 1,500.00 0820 SEEDING AND FERTILIZING (URBAN) ACRE $ 1,500.00 0830 STABILIZING CROP - SEEDING AND FERTILIZING (URBAN) ACRE $ 350.00 0840 SILT FENCE LF $ 2.50 0850 REMOVAL OF SILT FENCE OR SILT FENCE FOR DITCH CHECKS LF $ 0.60 0860 MAINTENANCE OF SILT FENCE OR SILT FENCE FOR DITCH CHECK LF $ 0.50 0870 PERIMETER AND SLOPE SEDIMENT CONTROL DEVICE, 121N. DIA. LF $ 2.95 0880 REMOVAL OF PERIMETER AND SLOPE SEDIMENT CONTROL DEVICE LF $ 0.60 0890 MOBILIZATION, EROSION CONTROL EACH $ 500.00 0900 MOBILIZATION, EMERGENCY EROSION CONTROL EACH $ 1,000.00 CHANGE ORDERS 36.0 $ 1,800.00 8001 CUT, STRIP, STOCKPILE AND PLACE SOD (CO. #1) SQ $ 98.12 8002 SANITARY SEWER SERVICE STUB, POLYVINYL CHLORIDE PIPE (PVC) (C.O.#2) LF $ 60.00 8003 SANITARY SEWER CLEANOUT, SW -203 (C.O.#2) EACH $ 835.00 8004 MANHOLE, STORM SEWER, SW -402 (C.O.#3) EACH $ 3,850.00 8005 RESTOCKING FEE FOR 20- DUCTILE WATER MAIN AND FITTINGS (C.O.#3) LS $ 2,167.46 8006 HMA COMMERCIAL MIX (INCLUDES ASPHALT BINDER) AS PER PLAN (C.O.#4) TON $ 165.00 8007 PIPE LINING, SLIPLINING, LESS THAN OR EQUAL TO 36 IN. DIA. (C.O.#51 LF $ 127.19 8008 ADDITIONAL DETOUR SIGNING (C.O. #5) LS $ 5,050.50 8009 MOBILIZATION COST, 3 -WAY STOP CONTROL (CO. #5) LS $ 302.50 8010 SIGNING FOR 3 -WAY STOP CONTROL (C.O. #5) DAY $ 29.70 8011 TRAFFIC CONTROL FOR OUTSIDE LANE CLOSURE ON US 63, TC -419 (C.O.#5) DAY $ 66.00 8012 WATER SERVICE RECONNECTION, COPPER. 1 IN. (C.O.#51 EACH $ 1,550.00 8013 WATER SERVICE LINE. COPPER, 1 IN. (C.O.#5) LF $ 17.00 8014 INTAKE, SW -512, 24 IN. (C.O.#5) EACH $ 2,350.00 8015 42 PRECAST RCP ELBOW (C.O.#6) EACH $ 1.909.20 8016 COMBINED CONCRETE SIDEWALK AND RETAINING (C.O.#6) CY $ 770.00 8017' MODULAR BLOCK RETAINING WALL (C.O.#6) SF $ 55.00 8018 PAYMENT ADJUSTMENT INCENTIVE/DISINCENTIVE FOR PCC PAVEMENT EACH $ 1.00 $ - THICKNESS (BY SCHEDULE) (C.O.#7) 4.50 $ - 8019 PERMANENT ROAD CLOSURE, URBAN, SI -182 (C.O.#7) EACH $ 935.00 $ - $ - $ - 1.00 TOTAL M a City of Stickfort Construction Co. Nas Waived the Right to Sign Partial Pay Estimates. Revised Contract by Change Order Revised Total Contract $ Amount Division I (Fed. -Aid Street) Division II (Fed. -Aid Water) Division III (Non Part. Water) Division IV (Non Part. Sewer) Quantity Contract $ Amount Quantity Contract $ Amount Quantity Contract $ Amount quantity Contract $ Amount 1,500.0 $ 4,500.00 $ - $ - $ - $ 4,500.00 70.0 $ 1,400.00 $ - $ - $ - $ 1,400.00 28.0 $ 4,200.00 $ - $ - 212.0 $ - $ 4,200.00 161.0 $ 1,449.00 $ - $ - $ - $ - 56.8 $ - $ 1,449.00 56.8 $ 1,079.20 $ - $ - $ - $ - 73.5 $ - $ 1,079.20 69.3 $ 3,987.05 $ - $ - $ - $ - 16.0 1.00 $ - $ 3,987.05 22.0 $ 1,760.00 $ - $ - $ - $ - $ - $ - 4.0 $ - $ 1,760.00 1.0 $ 7,300.00 $ - $ - $ - $ - 1.0 $ - $ 7,300.00 5.0 $ 1,625.00 $ - $ - $ - $ - $ - - $ 1,625.00 1.0 $ 25,000.00 $ - $ - $ 500.00 $ - $ - $ 25.000.00 $ - $ - $ - $ - $ 840.00 $ - 0.0 $ - $ - $ 4,095.00 $ - $ - $ - $ - $ - 0.0 $ - $ - $ 3,400.00 $ - 108.0 $ 4,212.00 $ - $ - $ - $ 4,212.00 $ - $ - 36.0 $ 1,800.00 $ - $ - $ - $ 1,800.00 $ 6,744.00 $ - 0.0 $ - $ - $ - $ - $ - $ 11,200.00 $ - 568.0 $ 5,680.00 $ - $ - . $ - - $ 5,680.00 $ 2,250.00 $ - 3.0 $ 16,800.00 $ - $ - $ - $ 16.800.00 $ - $ - 3.0 $ 2,250.00 $ - $ - $ - $ 2 250.00 $ - $ - $ 6,000.00 $ - 5.0 $ 3 250.00 $ - $ 3 250.00 $ - S - $ 2,268.80 $ - 3.0 $ 4,500.00 1.00 $ - $ 4,500.00 $ - $ - $ - $ - 90.6 $ 1449.60 5.50 $ - $ 1,449.60 3.14 $ 204.10 $ - $ - $ - $ - 4.50 $ - $ 204.10 4.71 $ 7,065.00 $ - $ - $ - $ - 1.00 $ - $ 7.065.00 4.71 $ 7,065.00 $ - $ - $ - $ - $ - $ 7,065.00 3.14 $ 1,099.00 $ - $ - $ - $ - $ - $ 1,099.00 1,310.0 $ 3,275.00 $ - $ - 9 - $ - $ - $ 3,275.00 1,310.0 $ 786.00 $ - $ - $ - S - 2,374.0 $ - $ 786.00 500.0 $ 250.00 $ - $ - $ - $ - 1,780.0 $ - $ 250.00 3,058.0 $ 9,021.10 $ - $ - $ - $ - 9.0 $ - $ 9,021.10 3,058.0 $ 1,834.80 $ - $ - $ - $ - 2.0 $ - $ 1,834.80 1.0 $ 500.00 $ - $ - $ - $ - $ - $ 500.00 1.0 $ 1,000.00 $ - $ - 60.0 $ - $ 1,000.00 $ - $ - $ - $ 5,887.20 $ - 60.0 $ 5,887.20 $ - $ - $ 9,000.00 $ - $ - $ 5,887.20 $ - $ - $ - $ - $ 1,670.00 $ - 150.0 $ 9,000.00 $ 9,000.00 $ 3.850.00 $ - $ - $ - $ - $ - 2.0 $ 1,670.00 $ 1,670.00 $ - $ - 1.0 $ 3,850.00 $ - $ - 216.69 $ - $ 3,850.00 $ - $ - $ - $ - 1.0 $ 2,167.46 $ - $ 2,167.46 57.81 $ 9,538.65 $- $ - $ 2,035.04 $ - 1.00 $ - $ 9,538.65 $- $ - $ - $ - $ - $ - 16.00 $ 2.035.04 $ 2,035.04 1.0 $ 5,050.50 $ - $ - $ - $ - 3.00 $ - $ 5,050.50 1.0 $ 302.50 $ - $ - $ - $ - 3.00 $ - $ 302.50 21.0 $ 623.70 $ - $ - $ - $ - $ - $ 623.70 28.D $ 1,848.00 $ - $ - $ - 9 - $ - $ 1,848.00 $ 238.00 $ - 1.0 $ 1.550.00 $ - $ - 2.00 $ - $ 1.550.00 $ - $ - 14.0 $ 238.00 $ - $ - 1.00 $ - $ 238.00 1.0 $ 2,350.00 $ - 5 - $ - $ - 10.98 $ - $ 2,350.00 1.0 $ 1,909.20 $ - $ - $ - $ - 86.00 $ - $ 1,909.20 10.98 $ 8,454.31 $ - $ - $ - $ - 13.282.60 $ - $ 8,454.31 86.0 $ 4,730.00 $ - $ - $ - $ - $ - $ 4,730.00 13,282.6 $ 13.282.64 $ - $ - 1.00 $ - $ 13,282.64 $ - $ - $ - $ 935.00 1.0 $ 935.00 $ - $ - $ 1,546,270.92 $ 33,327.00 8 15,63626 $ 84,789.34 $ - $ 935.00 DIVISION II FED. -AID WATER DIVISION Ill NON PART. WATER DIVISION IV NON PART. SAN. SEWER TOTAL PROJECT $ 1,548,270.92 $ 27,072.04 $ 1,519,198.88 9 33,327.00 $ 224.70 $ 33,102.30 $ 15,636.26 5 391.09 S 15,245.17 $ 84,789.34 $ 2,312.17 8 82,477.17 $ 1,680,023.52 $ 30,000.00 $ 1,650,023.52 $ 1,462,452.13 $ 36,380.00 $ 11,367.06 $ 84,861.44 S 1,595,060.63 Page 2 ot2 TOTAL EARNED TO DATE LESS 3% RETAINAGE ($30,500 MAX) SUBTOTAL LESS PREVIOUS PAYMENTS DUE THIS ESTIMATE Completed Total $ Amount To Date Division I (Fed. -Aid Street) Division II (Fed. -Aid Water) Division III (Non Part. Water) Division IV (Non Part. San. Sewer) Quantity $ Amount Quantity $ Amount Quantity S Amount Quantity $ Amount 2,500.0 $ 7.500.00 $ - $ - $ - $ 7,500.00 120.0 $ 2.400.00 $ - $ - $ - $ - $ 2,400.00 $ 3.075.00 20.5 $ 3,075.00 $ - $ - 212.0 $ 1,908.00 $ - $ - $ - $ 1,908.00 56.8 $ 1,079.20 $ - $ - $ - $ 1,079.20 73.5 $ 4,226.25 $ - $ - $ - $ 4,226.25 16.0 1.00 $ 1,280.00 $ 7,300.00 $ - $ - $ - $ - $ - $ - $ 1,280.00 $ 7.300.00 4.0 $ 1.300.00 $ - $ - $ - $ 1 300.00 1.0 $ 25,000.00 $- $ - $ - $ 25.000.00 $ - $ - $ - 1.0 $ 500.00 $ 500.00 $ - $ - $ - 12.0 $ 840.00 $ 840.00 $ - 105.0 $ 4,095.00 $ - $ - $ 4095.00 $ - 68.0 $ 3,400.00 $ - $ - $ 3,400.00 $ - $ - $ - $ - $ .0- 674.4 $ 6,744.00 $ . - $ - $ 6,744.00 $ - 2.0 $ 11,200.00 $ - $ - $ 11,200.00 $ - 3.0 $ 2,250.00 $ - $ - $ 2.250.00 $ - $ - 8.0 $ 5,200.00 $ - $ 5,200.00 $ - $ - 4.0 $ 6,000.00 $ - $ 6,000.00 $ - $ - 141.8 $ 2,268.80 $ - $ 2,268.80 1.00 $ 65.00 $ - $ - $ - $ 65.00 5.50 $ 8,250.00 $- $ - $ - $ 8,250.00 4.50 $ 6,750.00 $- $ - $ - $ 6,750.00 1.00 $ 350.00 $- $ - $ - $ 350.00 $ - $ - $ - $ - $ $- $ - $ - 9 - $ - $ - $- $ - $ - $ 2,374.0 $ 7,003.30 $ - $ - $ - $ 7,003.30 1,780.0 $ 1,068.00 $ - $ - $ - $ 1,068.00 9.0 $ 4,500.00 $ - $ - $ - $ 4,500.00 2.0 $ 2,000.00 $ - $ - $ - $ 2,000.00 60.0 $ 5,887.20 $ - $ - $ - $ 5,887.20 $ - $ - $ - 150.0 $ 9,000.00 $ 9.000.00 $- $ - $ - 2.0 $ 1,670.00 $ 1,670.00 $ - 1.0 $ 3.850.00 $ - $ - $ 3,850.00 $- $ - 1.0 $ 2,167.46 $ - $ 2,167.46 216.69 $ 35,753.85 $ - $ - $ - $ 35,753.85 $ - $ - $- 16.0 $ 2,035.04 $ 2,035.04 1.00 $ 5,050.50 $- $ - $ - $ 5,050.50 1.00 $ 302.50 $ - $ - $ - $ 302.50 3.00 $ 89.10 $ - $ - $ - $ 89.10 3.00 $ 198.00 $ - $ - $ - $ 198.00 $ - 1.0 $ 1,550.00 $ - $ - $ 1,550.00 $ - 14.0 $ 238.00 $ - $ - $ 238.00 2.00 $ 4,700.00 $ - $ - $ - $ 4,700.00 1.00 $ 1,909.20$ - $ - $ - $ 1,909.20 10.98 $ 8,454.60 $ - $ - $ - $ 8,454.60 86.00 $ 4,730.00 $- $ - $ - $ 4 730.00 13.282.60 $ 13.282.60 $ - $ - $ - $ 13,282.60 1.00 $ 935.00 $ - $ - $ - $ 935.00 $ 1,546,270.92 $ 33,327.00 8 15,63626 $ 84,789.34 $ 1,680,023.52 DIVISION I FED. -AID STREET DIVISION II FED. -AID WATER DIVISION Ill NON PART. WATER DIVISION IV NON PART. SAN. SEWER TOTAL PROJECT $ 1,548,270.92 $ 27,072.04 $ 1,519,198.88 9 33,327.00 $ 224.70 $ 33,102.30 $ 15,636.26 5 391.09 S 15,245.17 $ 84,789.34 $ 2,312.17 8 82,477.17 $ 1,680,023.52 $ 30,000.00 $ 1,650,023.52 $1,488,136.73 S 31,062.15 $ 33,102.30 $ - $ 15,245.17 $ - $ 82,477.17 $ - 51,618,961.37 $ (..,,,-------.....0 1,062. 5 , 656''G / •41,; % Item Complete 166.7% 171.4% 73.2% 131.7% 100.0% 106.0% 72.7% 100.0% 80.0% 100.0% 0.0°A 0.0% 97.2% 188.9% 0.0% 118.7% 66.7% 100.0% 160.0% 133.3% 156.5% 31.8% 116.8% 95.5% 31.8% 0.0% 0.0% 0.0% 77.6% 58.2% 900.0% 200.0% 100.0% 100.0% 100.0% 100.0% 100.0% 374.8% 100.0% 100.0% 100.0% 14.3% 10.7% 100.0% 100.0% 200.0% 100.0% 100.0% 100.0% 100.0% 100.0% 105.4% ,r„ Vouchers Prepared by Pauline C . ' OF WATERLOO PAYMENT VOUCHER September 29, 2014 Vendor Watersmith Engineering Address 300 E 2nd Street City & State Muscation, IA 52761 City & State ************************************. Engineering Department Grant/Project Code # Invoice Date Invoice # Qty/Unit Amount Description 9/13/14 2014.01.01 $ 680.00 Project Initiation, Kickoff Mtg, Site Vist 2014-01 F.Y. 2015 City Facility;SWPPP 8/1 - 8/23/14 Special Instructions: P( �, n Submitted y TOTAL $ 680.00 9/30/14 Date G/L Distribution 521-07-7830-1312 Approved By: Date An Equal Opportunity/Affirmative Action Employer WAIER4JIjjHS ENGINE 300 E. 2nd Street Suite 303 Muscatine, IA 52761 City of Waterloo 715 Mulberry St Waterloo, IA 50703 Invoice Description Date j Invoice # I 9/13/2014 2014.01.01 Project 2014-01 FY2015 City FacilitySWPPP Billing Period 8/1/2014 to 8/31/2014 Description Amount 10% Project Completion - Project Initiation, Kickoff Meeting, Site Visit 680.00 Total $680.00 - Mr. Richard Hastings, Memorial Hall Commission, to discuss during Oral Presentations Memorial Hall - 2015 - 100th Anniversary Items to be repaired as follows: 1. Paint trim around windows. 2. Paint steps at entrance. 3. Paint overhang. 4. Paint down spouts. 5. Remove screen (elevator window). 6. Fix latch on handicap door - river side. 7. Fix leak in roof - causing celing paint to peel. 8. Replace door seal on main entrance. 9. Repair outside seal in the mens restroom and paint. 10. Replace all rope on double hung windows. 11. Clean all double hung windows. 12. Replace clay tile on roof and patch inside ceiling (4th Street end of building). 13. Repair tile in back stairwell. 14. Repair floor tile upstairs. 15. Repair wood trim where it was cut out for drop in celing. 16. Clean Eave troughs. Qkx-quv\-1 akih ,,,• , ..+��..� X61 ( ``�—""' -'��'� 3 eS v -L,2 ' &tt. r fvL s , cwt CPn 4 4 a • b 191b4 )(/v - 4- tre 1 , iL ,eizz .� COUNCIL MEETING October 6, 2014 Richard Hastings Memorial Hall Repairs Address 1256 Black Hawk Rd. Mr. Richard Hastings, Memorial Hall Commission, to discuss during Oral Presentations Memorial Hall - 2015 - 100th Anniversary Items to be repaired as follows: 1. Paint trim around windows. 2. Paint steps at entrance. 3. Paint overhang. 4. Paint down spouts. 5. Remove screen (elevator window) . 6. Fix latch on handicap door - river side. 7. Fix leak in roof - causing celing paint to peel. 8. Replace door seal on main entrance. 9. Repair outside seal in the mens restroom and paint. 10. Replace all rope on double hung windows. 11. Clean all double hung windows. 12. Replace clay tile on roof and patch inside ceiling (4th Street end of building). 13. Repair tile in back stairwell. 14. Repair floor tile upstairs. 15. Repair wood trim where it was cut out for drop in celing. 16. Clean Eave troughs. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5242 AN ORDINANCE VACATING THE 20 FOOT PLATTED BUILDING LINE LOCATED ON LOT 2 OF MILLER PARK ADDITION, AT 419 HOLM STREET, IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, as follows: Lot 2 of Miller Park Addition, City of Waterloo, Hawk County, Iowa; shall be, and the same is hereby vacated. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: September 22, 2014 September 22, 2014 October 6, 2014 October 6, 2014 PASSED AND ADOPTED this 6th day of October, 2014. ATTEST: Black egLe Ernest G. Clark, Mayor Suzy Sches, CMC City Cler CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5242, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 6th day of October, 2014. Witness my hand and seal of office this 6th day of October, 2014. SEAL Suzy S• ares, CMC City C erk