Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
10/20/2014
THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS MONDAY, OCTOBER 20, 2014 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. S. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) issue per meeting for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. October 20, 2014 Page 2 Roll Call. Moment of Silence. Pledge of Allegiance: Quentin Hart, Ward 4 Council Member. Agenda, as proposed or amended. Minutes of October 13, 2014, Regular Session, as proposed. Proclamation declaring October 19-25, 2014, as "Character Counts Week". 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request of Jayson F. Fenske for tax exemptions for the construction of a new twin home valued at $140,000.00 located at 4116 Mourning Dove Drive and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning & Development Director 3. Request of WE Peters, LTD for tax exemptions for the construction of a new twin home valued at $170,000.00 located at 4135 Mourning Dove Drive and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning & Development Director 4. Request of WE Peters, LTD for tax exemptions for the construction of a new twin home valued at $173,000.00 located at 4137 Mourning Dove Drive and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning & Development Director 5. Request of Chris Fischels for tax exemptions for the construction of a new single family home valued at $250,000.00 located at 4736 Yellowstone Drive and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning & Development Director 6. Request of Della Cafaro for tax exemptions for the construction of a new single family home valued at $220,000.00 located at 1954 Red Tail Drive and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning & Development Director October 20, 2014 Page 3 7. Request of Chris Fischels for tax exemptions for the construction of a new single family home valued at $200,000.00 located at 4755 Winghaven Drive and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning & Development Director 8. Resolution setting date of hearing as November 3, 2014 to approve request of Iowa Development Enterprises to vacate a 15' wide platted utility easement along the south property line of Lot 1, Summerland Farms; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner b. Motion to approve the following: 1. 2. 3. 4. 5. Travel Requests Name & Title of Amount Personnel Class/ Meeting Destination Date(s) not to exceed Captain Leibold, Police Liability in IA Clive, IA 11/ 6/ 14 $632.00 Captain Mohlis, & Lt. Payne Keith Kaspari, Interview Waterloo, IA 9/ 18/ 14- $801.00 Director of Aviation 9/20/ 14 Candidate Amended Libby Rowe, Performance Artist Vertigo Performance Art Series Waterloo Center for 11/ 13/14 - $125.00 the Arts 11/15/14 Jimmy James Vertigo Performance Waterloo 11/ 14/ 14 $250.00 Canales & Matt Kubo, Art Series Center for - Performance Artists the Arts 11/ 16/ 14 Officer Lyons CTK Interview & Waterloo, IA 10/27/ 14 $300.00 Interrogation School - 10/29/14 6. Recommendation of appointment of Keith Kaspari to the position of Director of Aviation, effective November 17, 2014. Submitted by Mayor Buck Clark 7. Recommendation of appointment of Dr. Cindy Hahn to the ADA Compliance commission with term expiration of October 6, 2017. Submitted by Mayor Buck Clark October 20, 2014 8. 9. 10. 11. Page 4 Approved Name & Address of Business CU Restaurant & The Cellar 320 E. 4th St. Fareway Stores, Inc. #951 40 W San Marnan Kwik Star #380 506 W. 9th St. Petersen & Tietz Florists & Greenhouse, Inc. 2275 Independence Ave. 12. Bonds PUBLIC HEARINGS Beer, Liquor, and Wine Applica Class Class C Liquor & Outdoor Service Class E Liquor, B Wine, C Beer Class C Beer Class B Native Wine New or Renewal Renewal Renewal Renewal Renewal tions Expiration Date 10/14/15 11/15/15 11/18/15 10/08/15 2. Traffic Safety Improvements at the Intersection of Ansborough and Downing Avenues. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING --No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to read bids and refer to Traffic Operations Superintendent for review. Submitted by Sandie Greco, Traffic Operations Superintendent 3. Traffic Safety Improvements at the Intersection of Fletcher and University Avenues. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No comments on file. Motion to close hearing and receive and file oral and written. comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to read bid's and refer to Traffic Operations Superintendent for review. Submitted by Sandie Greco, Traffic Operations Superintendent October 20, 2014 Page 5 4. Request for proposal for Demolition and Site Clearance Services, (no RACM) for 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, and 409 State Street. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to read bids and refer to Community Planning & Development Director for review,. Submitted by Noel Anderson, Community Planning & Development Director 5. Adoption of the 2015-2019 Capital Improvements Program for the City of Waterloo. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING --No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution approving adoption of said program. Submitted by Noel Anderson, Community Planning & Development Director 6. Request by David and Beth Deleqardelle at 472 Progress Avenue to vacate the 30' platted building line located adjacent to the south property line of Lot 47 of Oak Park Addition. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No comments on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance vacating 30' platted building line located adjacent to the south property line of Lot 47 of Oak Park Addition. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Noel Anderson, Community Planning and Development Director 7. Request of Kim and Otto Maclin for the sale and conveyance of city -owned property generally located 506 Reed Street at a cost of $10,100.00, plus costs. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly. Submitted by Noel Anderson, Community Planning and Development Director October 20, 2014 Page 6 RESOLUTIONS 8. Resolution approving Golf Rate Fees for the 2015 season, with no changes in fees. Submitted by Paul Huting, Leisure Services Director 9. Resolution approving award of contract to Failor Hurley Construction of Waterloo, Iowa, in the amount not to exceed $99,511.00; and approving the Contract, Bonds and Certificate of Insurance for the 2014 Byrnes Tennis Center Restroom Project; and authorize Mayor and City Clerk to execute said document. Submitted by Travis Nichols, Leisure Services Facilities/Project Manager 10. Resolution approving Customer Information System Hosting Agreement with the Water Works; and authorize Mayor and City Clerk to execute said document. Submitted by Matt O'Brien, Director of Technology 11. Resolution approving amendment to Development Agreement with Hotel President Partners, LP for the redevelopment of 500 Sycamore Street, revising the previous tax rebate schedule of 10 years to the following: 90, 80, 70, 60, 40, 30, 20, 20, 20, 10%; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning and Development Director 12. Resolution approving Wildlife Hazard Assessment Agreement with the Iowa Department of Transportation, in the amount of $17,000.00, for the Waterloo Regional Airport; and authorize Mayor and City Clerk to execute said document. Submitted by Sheila Combs, Airport Bookkeeper 13. Resolution rescinding Resolution No. 2013-682A that was adopted on August 19, 2013 authorizing the Development Agreement with David and Mary Staudt for city -owned property located at 519 E. 3rd Street. Submitted by Chris Western, Planner II October 20, 2014 Page 7 ORDINANCES 14. Foundation Drain Disconnection (Footing Drain Program). Motion to receive, file, consider and pass for the second time an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa by adding new Article F, Foundation Drain Disconnection, of Chapter 3, Sewer Regulations, of Title 8, Public Utilities. Motion suspending the rules. Motion to consider and pass for the third time and adopt ordinance. Submitted by Craig Clark, Building Official/Maintenance Administrator 15. Amendment of the Martin Road Development Plan and Expansion of the Plan Area and Tax Increment Financing (TIF) District. Motion to receive, file, consider and pass for the second time an Ordinance providing that general property taxes levied and collected each year on all property located within the newly expanded Martin Road Development Plan Area, in the City of Waterloo, County of Black Hawk, State of Iowa, by and for the benefit of the State of Iowa, City of Waterloo, County of Black Hawk, Waterloo Community School District and other taxing districts, be paid to a special fund for payment of principal and interest on loans, monies advanced to and indebtedness, including bonds issued or to be issued, incurred by said City in connection with said Urban Renewal Project. Motion suspending the rules. Motion to consider and pass for the third time and adopt ordinance. Submitted by Noel Anderson, Community Planning & Development Director OTHER COUNCIL BUSINESS 16. Motion approving Change Order No. 5 for a net increase in the amount of $5,250.00 for work performed by K & W Electric, Inc. of Cedar Falls, Iowa, for the Rehabilitation of Airfield Vault Project for Waterloo Regional Airport; and authorize Mayor to execute said document. Submitted by Sheila Combs, Airport Bookkeeper 17. Motion approving Change Order No. 6 for a net increase in the amount of $41,857.50 for work performed by Cedar Valley Corp. of Waterloo, Iowa, for the F. Y. 2014 Kimball Avenue Transportation Improvements, Contract No. 843; and authorize Mayor to execute said document. Submitted by Jeff Ba/es, Associate Engineer 18. Motion approving Change Order No. 2 for a net increase of $28, 984.90 for work performed by Ricklefs Excavating of Anamosa, Iowa, for the LaPorte Road Pumping Station and Force Main Project, Contract No. 847. Submitted by Larry Smith, Waste Management Services Superintendent October 20, 2014 Page 8 19. Request for proposal for Demolition and Site Clearance Services, (no RACM) for 927 Mullan, 100 Blackwood, 3175 Independence, 2375 Independence, and 4012 Leversee. Motion to instruct Community Planning and Development Director to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of bid opening as November 6, 2014 and hearing as November 10, 2014; and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Submitted by Noel Anderson, Community Planning & Development Director ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares, CMC City Clerk/ Human Resource Director MEETINGS Monday, October 20, 2014 3:50 p.m. - Council Work Session, Harold E. Getty Council Chambers 4:50 p.m. - Buildings & Grounds Committee, Harold E. Getty Council Chambers 4:55 p.m. - Boards & Commissions Committee, Harold E. Getty Council Chambers 5:00 p.m. - Human Resources Committee, Harold E. Getty Council Chambers 5:10 p.m. - Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Waterloo Leisure Services Commission meeting minutes of August 12, 2014 on file in City Clerk's office. 2. Waterloo Leisure Services Commission meeting minutes of September 9, 2014 on file in City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Kimball Ave. Transportation Improvements, Contract No. 843 Pay estimate to Cedar Valley Corp. in the total amount due of $121,834.55. 2. U.S. Hwu 63 Improvements (Franklin/Newell Corridor) Pay estimate to Ritland+Kuiper in the total amount due of $1,062.50. October 13, 2014 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, October 13, 2014. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Jones, Schmitt, Lind, Morrissey, Welper, and Hart. Moment of Silence. Pledge of Allegiance: Patrick Morrissey, Ward 3 Council Member. 143654 - Hart/Schmitt that the Agenda, as amended, by splitting item no. 8 into two separate resolutions and by correcting the street address for item no. 9, for the Regular Session on Monday, October 13, 2014, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 143655 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, October 6, 2014, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Clark read a Proclamation declaring October 15, 2014 as "White Cane Safety Day". CONSENT AGENDA 143656 - Hart/Schmitt that the following items, with the exception of items nos. 2-6 (that have been moved to the 10/20/14 consent agenda), on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated October 13, 2014, in the amount of $2,632,467.31, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2014-890. 2. Request of Jayson F. Fenske for tax exemptions for the construction of a new twin home valued at $140,000.00 located at 4116 Mourning Dove Drive and located in the City Limits Urban Revitalization Area (CLURA). 3. Request of WE Peters, LTD for tax exemptions for the construction of a new twin home valued at $170,000.00 located at 4135 Mourning Dove Drive and located in the City Limits Urban Revitalization Area (CLURA). 4. Request of WE Peters, LTD for tax exemptions for the construction of a new twin home valued at $173,000.00 located at 4137 Mourning Dove Drive and located in the City Limits Urban Revitalization Area (CLURA). 5. Request of Chris Fischels for tax exemptions for the construction of a new single family home valued at $250,000.00 located at 4736 Yellowstone Drive and located in the City Limits Urban Revitalization Area (CLURA). 6. Request of Della Cafaro for tax exemptions for the construction of a new single family home valued at $220,000.00 located at 1954 Red Tail Drive and located in the City Limits Urban Revitalization Area (CLURA). 7. Request from George Wyth State Park, for an exception to burning yard waste to burn approximately 15 acres of prairie grass between Wyth Lake and main park road, with recommendation of approval of Fire Chief. Resolution adopted and upon approval by Mayor assigned No. 2014-891. 8. Resolution setting date of hearing as October 27, 2014 to approve request by Valentine Enterprises, LLC at 729 W. Airline Highway for a Site Plan Amendment to the "M -2,P" Planned Industrial District to allow for the establishment of a new auto recycling salvage yard located at 729 W. Airline Highway; and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2014-892. October 13, 2014 Page 2 9. Resolution setting date of hearing as October 27, 2014 to approve request of Daniel Fencl for a site plan amendment to the "R-2, C -Z" One and Two Family Residence Conditional Zoning District, to allow for the construction of a new office building and parking lot, located at 1209 Dundee Avenue; and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2014-893. b. Motion to approve the following: 1. 2. 3. 4. 5. Travel Requests Name & Title of Personnel Class/Meeting Destina tion Date(s) Amount not to exceed Dan Youngblood, Chief Combination Inspector & Tim Moyer, Chief Electrical Inspector 2014 Fall IAEI Iowa Chapter Meeting Ames, IA 10/9/14- 10/10/14 $260.00 Steve Jordan, Fire Marshal 2014 Fire Prevention & Education Conference Ankeny, IA 10/21/14- 10/24/14 $672.84 Craig Denner, Facilities Specialist & Katy Moeller, Member Services/Aquatics Specialist CEU Workshop Cedar Falls, IA 1/26/15 $270.00 Inv. Wittmayer & Inv. Miller Interview Robbery Suspect Lafayet te, IN 9/16/14- 9/17/14 $267.82 Buck Clark, Mayor (Amended date) Cedar Valley Coalition Trip Washing ton, D.C. 04/28/15- 04/30/15 $1,460.00 6. Recommendation of appointment of Jason Welsh, from the Civil Service list to the position of Facilities Services Specialist at the Waterloo Center for the Arts effective October 15, 2014. 7. 8. 9. 10. 11. Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Broadway Liquor 821 Broadway Class E Liquor, B Wine, C Beer Renewal 06/10/15 X New World Lounge II 504 Riehl St. Class C Liquor Renewal 09/14/15 X Gallerija 92, LLC 1927 Jefferson St. Class C Liquor Renewal 10/31/15 X Casey's 218 Pub 4010-4018 University Ave. Class C Liquor Extended Outdoor Service Renewal 10/01/14- 09/30/15 Wine & Spirits #1 2126 Kimball Ave. Class E Liquor, B Wine, C Beer Renewal 11/14/15 X 12. Cigarette/Tobacco Permit Renewal Applications Spencer Gifts, LLC, Crossroads Center 13. Bonds Mr. Schmitt questioned if the CLURA could go to the developer or realtors. Mr. Hart noted that resolutions setting dates of hearing are now on the consent agenda. 143657 - Hart/Schmitt to amend the motion to remove items 2, 3, 4, 5, 6, for one week to do further research on the CLURA applications. Roll call vote -Ayes: Seven. Motion carried. October 13, 2014 143658 - Schmitt/Hart Page 3 to approve the Special Class C (BW) License application for Hibachi Sushi Buffet, 1535 Flammang Dr. (Renewal) (Expires 11/7/15) (Includes Sunday Sales) Voice vote -Nays: Seven. Motion Failed. PUBLIC HEARINGS 143659 - Hart/Welper that proof of publication of notice of public hearing on 2014 Byrnes Tennis Center Restroom Project, as published in the Waterloo Courier on September 26, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 143660 - Hart/Welper that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 143661 - Hart/Welper that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-894. 143662 - Hart/Welper that "Resolution ordering construction", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-895. 143663 - Hart/Welper to receive, file and instruct City Clerk to read bids and refer to Leisure Services Director for review. Bidder Bid Security Base Bid Amount Alt #1 Total Bid Amount Failor Hurley Construction 3337 Marnie Ave. Waterloo, IA 50701 5% $99,511.00 $10,294.00 $109,805.00 Voice vote -Ayes: Seven. Motion carried. RESOLUTIONS 143664 - Morrissey/Hart that "Resolution approving revised Construction Plans for Sanitary Sewer Serving Summerland Farms Replat Lot 1, as submitted by Helland Engineering & Surveying, LTD, of Cedar Falls Iowa", be adopted; and authorize Mayor to execute said document. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-896. 143665 - Morrissey/Hart that "Resolution approving Construction Plans for Sanitary Sewer serving Williston Field Addition, as submitted by JDE Engineering of Waterloo, Iowa, and Sewage Treatment Agreement DNR Form 29 (Nov 00) with the Department of Natural Resources and the final acceptance of construction plans subject to the review and acceptance by the DNR; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Five. Nays: Two (Welper, Morrissey). Mr. Welper explained that the citizens in this area are concerned with the style of homes being built in this area. He is opposed to the project. Mr. Morrissey concurred. Mr. Schmitt questioned if this request is has any effect as to the style of home being built. October 13, 2014 Page 4 Noel Anderson, Community Planning & Development Director, explained that the site plan approval states that it has to be a story and a half and they are now requesting an amendment. It was explained that this item has no impact on the style of home and only pertains to the sanitary sewer plan. Jim Ellis, JDE Engineering, explained the proposed change. He explained that the potential buyers are looking for single story homes. The item tonight does not pertain to the style of the home. The infrastructure will be built regardless of the style of the home. Mr. Hart questioned who pays for the infrastructure. Mr. Ellis responded that he is responsible to install the infrastructure. Resolution adopted and upon approval by Mayor assigned No. 2014-897. 143666 - Morrissey/Hart that "Resolution approving Agreement with Iowa Department of Transportation for use of city streets to detour Highway 63 traffic from Highway 63 to Airline Highway to Airport Blvd. from mid-October through mid-November, 2014 in conjunction with F.Y. 2012 U.S. Highway 63 Improvements, Contract No. 790; and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Mayor Clark asked that the police department monitor truck traffic on the detour. Resolution adopted and upon approval by Mayor assigned No. 2014-898. 143667 - Schmitt/Hart that "Resolution approving Real Estate Purchase Agreement between the City of Waterloo and the Estate of Ray Frank Cagley for the acquisition of the southerly 14 acres of 3730 Wagner Road in the amount of $100,000.00 with up to $10,000 in city environmental and closing costs; and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Mr. Lind questioned the assessed value on the property and how much money is in the TIF Fund. He is opposed to the purchase without a proposed development. Noel Anderson, Community Planning and Development Director, explained that this is a good buy based on other industrial land sales. There is not an independent assessed value for this property and there is not an appraisal. Resolution adopted and upon approval by Mayor assigned No. 2014-899. 143668 - Schmitt/Hart that "Resolution approving variance to the requirements of the Subdivision Ordinance in Section 2.3 (1) Final Plat Submittal, Section 5.1 Preliminary Plat requirements, and Section 5.2 Final Plat requirements, for the 5 -lot Preliminary and Final Plat of Van Eaton Subdivision located at the former Van Eaton School site, which is located north of Ray Tiller Park on the east side of Burton Avenue", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-900. 143669 - Schmitt/Hart that "Resolution approving request by Helland Engineering on behalf of Iowa Development Enterprises, LLC for the 5 -lot Preliminary and Final Plat of Van Eaton Subdivision located at the former Van Eaton School site, which is located north of Ray Tiller Park on the east side of Burton Avenue", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-901. 143670 - Schmitt/Hart that "Resolution approving authorizing MidAmerican Energy to remove a wood pole with street light in the 00 block of W. 13th Street", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-902. October 13, 2014 ORDINANCES 143671 - Hart/Morrissey Page 5 that "an Ordinance amending the 2008 Traffic Code by amending Section 543 Thru Streets by adding Subsection 171(a) Vaughn Street by adding a Stop Sign on Beck Street at Vaughn Street", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 143672 - Hart/Morrissey that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 143673 - Hart/Morrissey that "an Ordinance amending the 2008 Traffic Code by amending Section 543 Thru Streets by adding Subsection 171(a) Vaughn Street by adding a Stop Sign on Beck Street at Vaughn Street", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5243. 143674 - Hart/Morrissey that "an Ordinance amending the 2008 Traffic Code by repealing Subsection (73) Falls Avenue and Magnolia Parkway of Section 540, Obedience to Official Traffic - Control Devices by Removing School Pushbutton Signals at Falls Avenue & Magnolia Parkway", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 143675 - Hart/Morrissey that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 143676 - Hart/Morrissey that "an Ordinance amending the 2008 Traffic Code by repealing Subsection (73) Falls Avenue and Magnolia Parkway of Section 540, Obedience to Official Traffic - Control Devices by Removing School Pushbutton Signals at Falls Avenue & Magnolia Parkway", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5244. 143677 - Welper/Morrissey that "an Ordinance amending the 2007 Code of Ordinances by adding Chapter 6, Impoundment of Motor Vehicles by Departments Other Than Police to Title 6, Motor Vehicles and Traffic", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. Mr. Schmitt asked for an overview. Dan Trelka, Director of Safety Services, explained that this ordinance allows other City personnel to request vehicles to be towed during snow emergencies and abandoned vehicles. Mr. Hart clarified that this is for City lots and ramps and priority one snow emergency streets. Mr. Lind clarified that the vehicle owner is responsible for the fees to the tow company. 143678 - Welper/Morrissey that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 143679 - Welper/Morrissey that "an Ordinance amending the 2007 Code of Ordinances by adding Chapter 6, Impoundment of Motor Vehicles by Departments Other Than Police to Title 6, Motor Vehicles and Traffic", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5245. October 13, 2014 143680 - Hart/Welper Page 6 that "Resolution determining an area of the City to be an economic development area, determining that the development or redevelopment of the Martin Road TIF District is necessary in the interest of the public health, safety or welfare, designating said area as appropriate for an urban renewal project, and approving amendment to said plan", be adopted. Roll call vote -Ayes: Six. Nays: One (Lind). Gloria Little, 822 Baltimore, expressed concern with TIF Districts. Forest Dillavou, 1725 Huntington Road, expressed concern expanding the TIF. Bill Kammeyer, 526 Home Park Blvd, questioned what is being done on the East side of Waterloo. Mr. Lind questioned if the TIF can just be expanded to include just the immediate need instead of the large area. Noel Anderson, Community Planning and Development Director, explained that the projects are associated with both sides of the area. Delay in passing this ordinance will delay construction from this fall to spring. Mr. Morrissey clarified that this is an economic development TIF so it ends in 20 years. He questioned if the businesses could also get tax abatements. Noel Anderson, Community Planning and Development Director, explained that potentially they could get tax incentives. He clarified that the current land owners will pay tax on the current taxable value any increase would go to the TIF. Mr. Morrissey questioned if TIF funds can be released. Michelle Weidner, Chief Financial Officer, explained that TIF value can be released. The TIF is used to pay back the infrastructure and tax incentives. Mr. Schmitt expressed concern with not answering the questions from the citizens. Noel Anderson, Community Planning and Development, explained the current TIF Districts. Mayor Clark and Noel explained the new developments on the east side and the tax incentives used for those developments. Mr. Morrissey asked that something get done with Logan Plaza. Noel Anderson, Community Planning and Development Director, explained that the area has seen recent development. Mr. Hart called the question and then rescinded the call for the question. Mr. Jones questioned if this will cause a cut in public services. Michelle Weidner, Chief Financial Officer, explained that adding the TIF area does not necessarily increase taxes and explained the taxable value currently in place continues to go the governmental bodies. Resolution adopted and upon approval by Mayor assigned No. 2014-903. 143681 - Hart/Welper that "an Ordinance providing that general property taxes levied and collected each year on all property located within the newly expanded Martin Road Development Plan Area, in the City of Waterloo, County of Black Hawk, State of' Iowa, by and for the benefit of the State of Iowa, City of Waterloo, County of Black Hawk, Waterloo Community School District and other taxing districts, be paid to a special fund for payment of principal and interest on loans, monies advanced to and indebtedness, including bonds issued or to be issued, incurred by said City in connection with said urban renewal Project.", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 143682 - Hart/Welper that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Five. Nays: Two (Lind, Morrissey). Motion failed. October 13, 2014 143683 - Schmitt/Hart Page 7 that "an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa by adding new Article F, Foundation Drain Disconnection, of Chapter 3, Sewer Regulations, of Title 8, Public Utilities in conjunction with Foundation Drain Disconnection", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Five. Nays: Two. Motion carried. Comments on file in the City Clerk's Office. 143684 - Lind/Schmitt To table for one week Ayes: Two. Nays: Five (Morrissey, Welper, Hart, Cole, Jones). Motion failed. 143685 - Schmitt/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Five. Nays: Two (Schmitt, Lind). Motion failed. Mr. Hart left the meeting at 7:25 p.m. ORAL PRESENTATIONS Jody Kline, Prestige Dry Cleaning, thanked the City for the contractor meetings and the temporary opening on Brookridge Drive. She explained that the winter shut down needs to have four lanes opened. She asked that utilities be ready to go before next year's construction begins. She noted that the parcel numbers needs to be received to get a tax credit. She questioned the Kimball Avenue study and if the lost revenue by businesses was taken into account. Eric Thorson, City Engineer, explained that four lanes will be opened for the winter. Mayor Clark explained that staff will do the best it can to ensure a smooth construction season next year but that the City has no control over the utility companies. Steve Murphy, 124 Terrace Drive expressed concern with the answers given regarding the TIF districts. Randy Herod, 111 Highland Blvd., expressed concern with flags not being flown at half-staff for fallen fire fighters Bruce Kaesser, 627 Sycamore St., expressed concern with the size of the font for the proclamation given to white cane day. Al Little, 822 Baltimore St., expressed concern with current condition of the yard waste site and the site not being open when it is posted that it is supposed to. David Dryer, 3145 W. 4th Street, expressed concern with expanding TIF Districts. He questioned what will be done with House of Hope. 143686 - Welper/Schmitt that the above oral comments be received and placed on file. Voice vote -Ayes: Six. Motion carried. 143687 - Welper/Schmitt that the council adjourn to Executive Session at 7:44 p.m. Roll call vote -Ayes: Six. Motion carried. Jim Walsh, City Attorney, stated that discussion of property acquisitions is an approved topic of Executive Session pursuant to Iowa Code Section 21.5(1) (j) (2014). EXECUTIVE SESSION 143688 - Welper/Schmitt that the council adjourn Executive Session at 8:02 p.m. and proceed. Voice vote -Ayes: Six. Motion carried. ADJOURNMENT 143689 - Welper/Schmitt October 13, 2014 Page 8 that the Council adjourn at 8:02 p.m. Voice vote -Ayes: Six. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director CITY OF WATERLOO Council Communication City Council Meeting: Prepared: Dept. Head Signature: # of Attachments: SUBJECT: Submitted by: October 20, 2014 September 30, 2014 1 Mayor to proclaim October 19-25, 2014, as Character Counts Week. Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: WHEREAS, citizens of good character are a most valuable asset to our community, providing a safe and caring environment where all citizens value and model the principle that CHARACTER COUNTS; and WHEREAS, the six Pillars of Character include Trustworthiness, Respect, Responsibility, Fairness, Caring and Citizenship; and WHEREAS, the City of Waterloo supports the Cedar Valley Character Counts Committee in its efforts to provide leadership and coordination for the promotion and encouragement of a community -wide character education program for our youth; and with their guidance, we will teach, enforce, advocate and model the six essential pillars of character to our young citizens; and WHEREAS, this work will foster greater understanding and cooperation among individuals and organizations of our community to set good examples and address the positive issues that will shape our community's future. NOW, THEREFORE, I, Buck Clark, Mayor of the City of Waterloo, Iowa, do hereby proclaim the week of October 19-25, 2014, as CHARACTER COUNTS WEEK and urge the citizens of Waterloo to become aware of the importance of community -wide character education and show support for the positive character development of the youth in our community and for further information visit: www.charactercountsiniowa.org. IN 1t1trTNESs WHEREOF, I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 20th day of October 2014. ATTEST: Suzy Schares City Clerk Buck Clark Mayor n,.,V,..-.:++,.,.. A +� 1111.n.ns.,... n .ter �.a Total Finance GG alb i ayaivlc Vyrll 111 'V1L Rept l L oLa1 City of Waterloo Finance Committee Open Invoice Report For October 20 2014 Approva As of Friday, October 17, 2014 EFT Transactions: Friday Total 737,737.71 Add: Wellmark EFT 718,386.46 19,351.25 162,482.01 Subtotal - as of Monday, Otober 20, 2014 900,219.72 Workers Compensation Issued by TPA Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Payroll Black Hawk County Auditor Acquisition 35,001.52 676.50 1, 594, 836.50 336.00 'Bill Payment Total - Monday, October 20, 2014 2,531,070.24 Payment to Council members or related entities: $o.00 City of Waterloo Payroll Date parer: Date Banking Date JE 10/17/14 RH 10/17/14 10/17/14 497 Fund Dir Dep ACH 010 204 205 224 266 283 290 423 520 521 525 Net Payroll Total Net Payroll Total Bank Acct (RB) OVRNT $ (RB) CDBG (USB)HOUSE (RB)SEW Net Payroll checks only Dir Dep ACH Net Payroll Total DEBIT (656,562 19) 586,480.30 10,555.39 18,177.95 9,934.17 65, 625.84 10, 836.05 246.28 0.00 39, 950.18 14,730.77 22, 727.97 779,264.90 779,264.90 Fund Dir Dep ACH 010 204 205 224 266 283 290 423 520 521 525 1 1 1 1 2 1 3 1 4 5 5 1 Net Payroll Total Dir Dep ACH Net Payroll checks only w/d amount To: (WF) Payroll 47,251.54('f`r: , !.. o rat1 9,934.17 4 (� I q / '1161111P1 ��, tJ 10,836.05 % J. t13`i7 j. /vOmck 54,680.95 $ 122,702.71 ACH 656,562.19 $ 779,264.90 1 $ 2 3 5 (656,562 19) 586,480.30 10,555.39 18,177.95 9,934.17 65,625.84 10,836.05 246.28 0.00 39,950.18 14,730.77 22,727.97 779,264.90 (656, 562.19) 122,702.71 47,251.54 9,934.17 10,836 05 54,680.95 122,702.71 /14fGari-C 10/16/2014 forms payroll banking net.xlsx 101714 /'City of Waterloo V Payroll Vendor Disbursements Checks Issued and EFT JE: 499 & 501 Date: 10/17/14 Prepared by: RH GRAND TOTALS Vendor Check EFT Inv jrnl Fund Amount Amount Fund Amount 010 223,591.34 242,976.59 010 1 466,567.93 Deductions from Inv journal:::::Do:¢otuse::::: (7,606.98) 010 1 (7,606.98) 200 169,812.16 0.00 200 1 169,812.16 204 4,898.31 5,851.40 204 1 10,749.71 205 6,417.42 8,826.74 205 1 15,244.16 ............... 224 4,188.52 : Do•not•rise ::• 224 2 4,188.52 224 :::;:Do:riot;iuse::::: 6,608.86 224 2a 6,608.86 266 26,111.09 35,076.33 266 1 61,187.42 283 3,536.13 5,018.29 283 3 8,554.42 290 226.74 187.53 290 1 414.27 520 14,771.25 21,081.50 520 4 35,852.75 521 7,060.88 8,158.22 521 4 15,219.10 525 7,923.21 11, 670.75 525 1 19, 593.96 WAR 468,537.05 337,849.23 WAR 806,386.28 WAR 937,074.10 875,698.46 (468,537.05) (337,849.23) 1,612, 772.56 1,612,772.56 (806,386.28) 1 $ 735,962.63 2 4,188.52 468,537.05 337,849.23 806,386.28 2a 6,608.86 3 8,554.42 4 51,071.85 w/d amount To: (RB) ACCTS PYBL Bank Acct —/ (RB) OVRNT $ 735,962.63 (RB) CDBG 4,188.52 (RB) CDBG 6,608.86 (USB)HOUSE 8,554.42 (RB)SEW 51,071.85 Grand Total $ 806,386.28 Grand Total $ 806,386.28 /0 -/7 T C•61‘2--) 10/16/2014 forms pyrll vendor disbrs banking net.xlsx 101714+EFT City of Waterloo EFT Bill Payments Bill Date 10/20/2014 One EFT entered as a check JE515 is the EFT correction l . Banking Date 10/21/2014 Prepared by: RH Journal Number 511 & 515 Fund Amount Fund Amount for formula 010 162,482.01 Wellmark 010 1 $ 162,482.01 520 19,351.25 t 520 5 19,351.25 all fees f Fee PV detail all fees fees 0.00 WAR 181,833.26 Fund Summary Report juornal total 363,666.52 $ 181,833.26 1 $ WAR formula (181,833.26) fees 3 Approved check total 181,833.26 4 5 6 wid amount ' To: (RB) ACCTS PYBL $ 181,833.26 Bank Acct (RB) OVRNT $ 162,482.01 All Fees 0.00 No banking (RB)SEW 19,351.25 No banking; see separate tfr $ 181,833.26 Information from Detail not Fund Summary cfv%D Lt�, 10/21/2014 forms bill banking net.xlsx EFT0102014 City of Waterloo Bill Payments Bill Date 10/20/2014 Banking Date 10/21/2014 Prepared by: RN Journal Number 514 Fund Amount Fund 010 237,036.52 Amount for formula 100175.00 010 1 $ 237,036.52 101166,894.00 100 1 175.00 20524,194.84 101 1 166,894.00 22426,217.45 205 1 24,194.84 2666,336.22 224 2 26,217.45 283576.90 266 1 6,336.22 290100,444.89 283 3 576.90 410448.35 290 1 100,444.89 4113,771.23 410 4 448.35 4124,044.60 411 4 3,771.23 41350,942.47 412 4 4,044.60 414540.00 413 4 50,942.47 52041,728.59 414 4 540.00 5213,073.36 520 5 41,728.59 525 27,458.29 521 5 3,073.36 60937,180.00 525 1 27,458.29 WAR731,062.71 609 4 37,180.00 731,062.71 juornal total 1,462,125.42 WAR formula Approved check total (731,062.71) 731,062.71 $ 1,462,125.42 1 $ 2 3 4 5 6 W/d amount To: (RB) ACCTS PYBL i Bank Acct $ 731,062.71 (RB) OVRNT $ 562,539.76 (RB) CDBG 26,217.45 Nc/ banking (USB)HOUSE 576.90 (RB)GOB 96,926.65 �.�."9__ (RB)SEW 44,801.95 $ 731,062.71 10/21/2014 forms bill banking net.xlsx blank (2) CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: October 13, 2014 Prepared: October 2, 2014 Dept. Head Signature: # of Attachments: =, SUBJECT: CLURA application for tax exemptions for new twin home construction located at 4116 Mourning Dove Dr, Waterloo, Iowa 50702. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CLURA application from Jayson F. Fenske for the construction of a new twin home (condo) located at 4116 Mourning Dove Dr., Waterloo, Iowa 50702, Valued at $140,000 and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the City Limits Urban Revitalization Area Plan. ADDRESS 4116 Mourning Dove Dr., Waterloo, Iowa 50702 LEGAL DESCRIPTION See attached Expenditure Required: N/A Source of Funds: N/A Policy Issue: CLURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Miller, Associate Planner CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY LIMITS URBAN REVITALIZATION APPLICATION Zo FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OY'WG FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URAN t; REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY, OF WATERLOO. The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed one otwo family dwellings (single family homes or duplex/twin homes) that meet the following criteria: 1. Be located within the CLI RA boundaries (a map of which can be obtained from the City of Waterloo Communi nniug & Development Department.) n 2. This application must be filed with City prior to the 15t working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. Projects started prior to the adoption date of July 18, 2011 do not qualify. NAME: ADDRESS: TELEPHONE: 5-o irSO n rbtt iZ f^2riSf(� SIGNATURE:. 4(1(6 moo r r..` ►n °eve- 0 C' way �rtoo solo 2 31 a- qi5 -77 city DATE: OGf I 96(4.( A. What is the Address of the property being improved? tin n.,6curr,: rrj Des s.)G_ 0 c t c k .e icj What is the Legal Description of the property? (May be available at County Recorder's Office on 2nd floor of the Courthouse) Ste., .,t B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes to qualify) a!% 4✓` U L C. City of Waterloo Building and Inspections Department Information: Permit Number: 70 /E./ -coo l2 gte permit was issued: `/287/1( D. What was the cost of the new construction? / 90 Dao E. Estimated or actual date of completion of this new construction? ,, ti +' 2 ` 2-6 Lf Total permit(s) valuation: ,. e,/O t) CITYJF WATERLOO CV APPROVED DENIED DATED: Mt RESOLUTION NO: X If -10 BLACK HAWK COUNTY ASSESSOR APPROVED DENIED DATED: T.J. Koenigsfeld Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 1 of 1 Prepared by: Matthew 3. Adam Simmons Petr 7ne Moyer Bergman PLC Number: 201500004250 Fee Amount: $12.00 Revenue Tax: 5223.20 )UDTH A MCCARTHY, RECORDER Black Hawk County, Iowa 1100 5th Street, Suite 205 Corals lle, IA 52241 (319)354-1019 FAX (319) 354-1750 Address rax s atemcnt and after recording rerun to: Jayson 7. Penske; 4116 Mourr:iug Dove Drive, Waterloo, IA 50702 WARRAN' Y DEED In consideration of one dollar and other valuable consideration, Robson Homes, Inc., an Iowa corporation, does hereby transfer and convey to Jayson F. Penske and Jessica L. Penske, husband and wife, as joint tenants with full rights of survivorship and not as tenants in common, all of its right, title and interest in real estate located in Black Hawk County, Iowa, legally described as follows: Unit 4116 Mourning Dove Drive and the undivided interest in the common elements appurtenant to said unit, in Crossroads, a Condominium, recorded in Doc. #2014.02I98 on July 29, 2013 as amended by First Amendment to Declaration recorded October 16, 2013 in Doc. #2014-08347, by Second Amendment to Declaration recorded December 26, 2013 in Doc. #2014-12658, by Third Amendment to Declaration recorded January 27, 2014 in Doc. #2014-14368, by Fourth Amendment to Declaration recorded May 15, 2014 in Doc. #2014-20159 and by. Fifth Amendment to Declaration recorded July 29, 2014 in Doc. No. 2015-01730 being laid out on Lots 51 through 62 and 128 through 140 in Crossroads Estates Replat No. 1, Waterloo, Black Hawk County, Iowa. The described real estate is conveyed subject to zoning, easements, covenants and restrictions of record in the office of the Recorder of Black Hawk County, Iowa. The Grantor does hereby covenant with Grantees, and successors in interest, that it has lawful authority to transfer and convey the real estate; that Grantor holds title to the real estate in fee simple; and that the real estate is free and clear of all liens and encumbrances, except as may be stated above. Grantor does further hereby covenant with Grantees, and successors in interest, to warrant title and defend the real estate against the lawful claims of all persons or entities except as may be stated above. ROBSON JHOMES, INC. Dated:A4,4,4r" :4"°?, 2014 BYV C..._�,.�.��..,. ..., Mike Meaney, as Power of Attorney for obsozx Homes, Inc. STATE OF IOWA, COUNTY OF �) S: This instrument was acknowledged before the on as Powe.. ., N HOMES, INC. • • TT i1OpAN COMMtSSJON NO 74 MV CoMmiSS1,— dcp1, S se.!ember 25. 2015 4 by Mike Meaney, Notary ' Tic in and for sat c .State My Commission Expires: Base Tana map data oat source e enacts Have County.b I v mapdoes oat represent no is assumed for .e ofm. de. delineated herein, eller expressed or implied by Tleck Have Courts, the BIck Hawk County Assessor, or their empbyees. T. City of Winerbo mabeswarranty, express or implied,m as to the ainry off T. information shown on 1M map, all expressly disclaim, IUWi9y for the any thereof. Users should refer to official plats, surveys. recorded deeds, a.. located at the Blah Heeds urdy Assessor's Office for complete all accurateinformation. Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-905 RESOLUTION APPROVING APPLICATION WITH JAYSON F. FENSKE FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW TWIN HOME (CONDO) VALUED AT $140,000 FOR PROPERTY LOCATED AT 4116 MOURNING DOVE DRIVE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Jayson F. Fenske has submitted an application dated October 1, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions for the construction of a new twin home (condo) valued at $140,000 for property located at 4116 Mourning Dove Drive, more fully described as follows: Unit 4116 Mourning Dove Drive and the undivided interest in the common elements appurtenant to said unit, in Crossroads, a Condominium, recorded in Doc. #2014-02198 on July 29, 2013 as amended by first Amendment to Declaration recorded October 16, 2013 in Doc. #2014-08347, by Second Amendment to Declaration recorded December 26, 2013 in Doc. #2014-12658 by Third Amendment to Declaration recorded January 27, 2014 in Doc. #2014-14368, and by Fourth Amendment to Declaration recorded May 15, 2014 in Doc. #2014-20159 and by Fifth Amendment to Declaration recorded July 29, 2014 in Doc. No. 2015-01730 being laid out on Lots 51 through 62 and 128 through 140 in Crossroads Estates Replat No. 1, Waterloo, Black Hawk County, Iowa. Subject to zoning, easements, covenants, and restrictions of record in the office of the Recorder of Black Hawk County, Iowa; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. Resolution No. 2014-905 Page 2 PASSED AND ADOPTED this 20th ��.y of October, 2014. ATTEST: Suzy Sch.;res, CMC City Cle k rnest G. Clark, Mayor CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: October 13, 201 Prepared: October 2, 201 Dept. Head Signature: # of Attachments: SUBJECT: CLURA application for tax exemptions for new twin home construction located at 4135 Mourning Dove Dr, Waterloo, Iowa 50702. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CLURA application from WE Peters LTD for the construction of a new twin home (condo) located at 4135 Mourning Dove Dr., Waterloo, Iowa 50702, Valued at $170,000 and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the City Limits Urban Revitalization Area Plan. ADDRESS 4135 Mourning Dove Dr., Waterloo, Iowa 50702 LEGAL DESCRIPTION See attached Expenditure Required: N/A Source of Funds: N/A Policy Issue: CLURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Miller, Associate Planner CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY LIMITS URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEWOW ?OI FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMIA URBAA REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newlyconstrfamily a 2014n dwellings (single family homes or duplex/twin homes) that meet the following criteria: uctedwrfipe or two famil yJf 1. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Co y '-a Planning & Development Department.) Q` 2. This app lication must be filed with City prior to the I working day of February following the year when the ©a 14V� improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. IPlease fill out the following information for your application to be submitted to the City Council. NAME: S IG NATURE ADDRESS: .3'"8°1 �� orc (, G.\ t \\ G 3 .A 5';`-:"/ TELEPHONE: 9 4 C C ,a \e 9 DATE: 9_ — `1 A. What is the Address of the property being improved? Lt c Lit 3 r7 0 What is the Legal Description of the property? (May be available at County Recorder's Office on 2"d floor of the Courthouse) B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes to qualify) ca� e\-1UC, C. City of Waterloo Building and Inspections Department Information: Permit Number: Date permit was issued: Total permit(s) valuation: D. What was the cost of the new construction? t IC O CFS v ,. ;-� 1-11‘ . '511� I , c e Cd 1 a �} E. Estimated or actual date of completion of this new construction? S 'a J `� LI CITY 9E WATERLOO tr" APPROVED • ' DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DATED: DENIED Tami McFarland Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 1 of 1 FIEC .55D E FEE 7RAN FEE REV FEE t a -©GF .R 1111r ¢s 111111111111111111111111111 Doc ID: 005588530001 Type: GEN Recorded: 10/01/2014 at 03:42:25 PM Fee Amt: $286.00 Page 1 of 1 Revenue Tax: $271.20 Black Hawk County Iowa JUDITH A MCCAARTHY RECORDER Q QQ File2O15-00005828 Prepared by: Matthew J. Adam 1100 5th Sweet, Suite 205 Simmons Perrin Moyer Bergman PLC Coralville, IA 52241 • (319) 354-1019 FAX (319)354-1760 Address tax statement and after recording return to: W.E. Peters, Ltd; 21801 Cardinal Ct, Monticello, IA 52310 WARR NTY DEE 111" In consideration of one dollar and other valuable consideration, Robson Homes, Inc., an Iowa corporation, does hereby transfer and convey to W.E. Peters, Ltd, all of its right, title and interest in real estate located in Black Hawk County, Iowa, legally described as follows: Unit 4135 Mourning Dove Drive and the undivided interest in the common elements appurtenant to said unit, in Crossroads, a Condominium, recorded in Doc. #2014-02198 on July 29, 2013 as amended by First Amendment to Declaration recorded October 16, 2013 in Doc. #201408347, by Second Amendment to Declaration recorded December 26, 2013 in Doc, #2014-12658, by Third Amendment to Declaration recorded January 27, 2014 in Doc. #2014-14368, by Fourth Amendment to Declaration recorded May 15, 2014 in Doe. #2014-20159 and by Fifth Amendment to Declaration recorded July 29, 2014 in Doc. No. 2015-01730 being laid out on Lots 51 through 62 and 128 through 140 in Crossroads Estates Replat No. I , Waterloo, Black Hawk County, Iowa. The described real estate is conveyed subject to zoning, easements, covenants and restrictions of record in the office of the Recorder of Black Hawk County, Iowa. The Grantor does hereby covenant with Grantee, and successors in interest, that it has lawful authority to transfer and convey the real estate; that Grantor holds title to the real estate in fee simple; and that the real estate is free and clear of all liens and encumbrances, except as may be stated above. Grantor does further hereby covenant with Grantee, and successors in interest, to warrant title and defend the real estate against the lawful claims of all persons or entities except as may be stated above. ROBSON HOMES, INC. Dated: ` , 2014 By: STATE OF IOWA, COUNTY OF ) SS: !� This instrument was acknowledged before me on this Robson, as President of ROBSON HOMES, INC. iJo//Yv h Mobson, President DARLA D. COLDEI-d COMMISSION NO, 126874 MY CQMM SSION EXPIRES tt is- , 2014 by Joseph M. Notary Public in and for said Stag My Commission Expires: 11—� -/ File Number: 2015-00005828 Se Hummingbird C 4135 Mourning Dove Dr Hae: Base map data unfree d Bleck HawkCour. Cour Thio map does not npesent a survey. m irbaly is assumed for do accuracy of the data de meet. Mrein. ether espreased or implied by BWC 4 Ha. ordy, tree Blas Hank County Assessor. or their employees. The City of Waterloo metes m warranty. eap.b or hnpla d, as to the accuracy of Me infomeEon xhoxn en OMs rap, and expressry disdeims lehilly fee the cwrvry thereof. Users should refer to olfimal plata, surveys. recorded deeds, etc. looted et the Bladr Hank Cowry Uses., Office for compete old amble information. rj Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-906 RESOLUTION APPROVING APPLICATION WITH WE PETERS, LTD FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW TWIN HOME (CONDO) VALUED AT $170,000 FOR PROPERTY LOCATED AT 4135 MOURNING DOVE DRIVE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, WE Peters, LTD has submitted an application dated September 29, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions for the construction of a new twin home (condo) valued at $170,000 for property located at 4135 Mourning Dove Drive, more fully described as follows: Unit 4135 Mourning Dove Drive and the undivided interest in the common elements appurtenant to said unit, in Crossroads, a Condominium, recorded in Doc. #2014-02198 on July 29, 2013 as amended by first Amendment to Declaration recorded October 16, 2013 in Doc. #2014-08347, by Second Amendment to Declaration recorded December 26, 2013 in Doc. #2014-12658 by Third Amendment to Declaration recorded January 27, 2014 in Doc. #2014-14368, and by Fourth Amendment to Declaration recorded May 15, 2014 in Doc. #2014-20159 and by Fifth Amendment to Declaration recorded July 29, 2014 in Doc. No. 2015-01730 being laid out on Lots 51 through 62 and 128 through 140 in Crossroads Estates Replat No. 1, Waterloo, Black Hawk County, Iowa. Subject to zoning, easements, covenants, and restrictions of record in the office of the Recorder of Black Hawk County, Iowa; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. Resolution No. 2014-906 Page 2 PASSED AND ADOPTED this 20th of October, 2014. ATTEST: Ernest G. Clark, Mayor Suzy Schres, CMC City Clerk CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: October 13, 2014 Prepared: October 2, 2014 Dept. Head Signature: # of Attachments: := SUBJECT: CLURA application for tax exemptions for new twin home construction located at 4137 Mourning Dove Dr, Waterloo, Iowa 50702. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CLURA application from WE Peters LTD for the construction of a new twin home (condo) located at 4137 Mourning Dove Dr., Waterloo, Iowa 50702, Valued at $173,000 and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the City Limits Urban Revitalization Area Plan. ADDRESS 4135 Mourning Dove Dr., Waterloo, Iowa 50702 LEGAL DESCRIPTION See attached Expenditure Required: N/A Source of Funds: N/A Policy Issue: CLURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Miller, Associate Planner CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY LIMITS URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW Ov OFC 0 'Lr � -d ��� FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMIT URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE el -TY OF 1 2014 WATERLOO. The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed,e or two family %N dwellings (single family homes or duplex/twin homes) that meet the following criteria: I. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Co Planning & Development Department.) `0 2. This application must be filed with City prior to the IS` working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. NAME: -�-% 2_•T S LJ SIGNATURE. 'st,t ADDRESS: i S o l Co.x �'e�c�\ � ;Y >�7 ci '�� a c e \i,G A 5-4-'61 j TELEPHONE: '319 - 4 s 0 `_ ° .9 DATE: aCk 11 A. What is the Address of the property being improved? \ 3 ') ) n I n C7 V What is the Legal Description of the property? (May be available at County Recorder's Office on 2nd floor of the Courthouse) _... s r 41-s " S 1 0 u) c e. 'LUcA Q \ B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes to qualify) 'r e \16vN C. City of Waterloo Building and Inspections Department Information: Permit Number: Date permit was issued: Total permit(s) valuation: D. What was the cost of the new construction?O C QC:3 `; r ck 413 1 1 3,00 0 E. Estimated or actual date of completion of this new construction? ems' 5, G \ ct.:et1OC ut \3i CITY OF WATERLOO RESOLUTION NOd7 APPROVED DENIED DATED: BLACK HAWK COUNTY ASSESSOR APPROVED DENIED DATED: Tami McFarland Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 1 of 1 REC FEE... E FEE aLo0 TRAN FEE _ 5 ca REV FEE 'I 1949 �. MEAN MIUltVIM 111111111 Doc ID 005588510001 Type. GEN Recorded: 10/01/2014 at 03:40:59 PM Fee Amt: $286.00 Page 1 of 1 Revenue Tax: $271.20 Black Hawk County Iowa JUDITH A MCCARTHY RECORDER F11e2015-00005827 Prepared by: Matthew J. Adam 1100 5th Street, Suite 205 (319) 354-1019 Simmons Perrine Moyer Bergman PLC Coralville, IA 52241 FAX (319) 354-1760 Address tax statement and alter recording return to: W.E. Peters, Ltd; 21801 Cardinal Cr, Monticello, IA 52310 WARR NTY FED In consideration of one dollar and other valuable consideration, Robson Homes, Inc., an Iowa corporation, does hereby transfer and convey to W.E. Peters, Ltd, all of its right, title and interest in real estate located in Black Hawk County, Iowa, legally described as follows: Unit 4137 Mourning Dove Drive and the undivided interest in the common elements appurtenant to said unit, in Crossroads, a Condominium, recorded in Doc. #2014-02198 on July 29, 2013 as amended by First Amendment to Declaration recorded October 16, 2013 in Doc. #2014-08347, by Second Amendment to Declaration recorded December 26, 2013 in Doc. #2014-12658, by Third Amendment to Declaration recorded January 27, 2014 in Doc. #2014-14368, by Fourth Amendment to Declaration recorded May 15, 2014 in Doc. #2014-20159 and by Fifth Amendment to Declaration recorded July 29, 2014 in Doc. No. 2015-01730 being laid out on Lots 51 through 62 and 128 through 140 in Crossroads Estates Replat No. 1, Waterloo, Black Hawk County, Iowa. The described real estate is conveyed subject to zoning, easements, covenants and restrictions of record in the office of the Recorder of Black Hawk County, Iowa. The Grantor does hereby covenant with Grantee, and successors in interest, that it has lawful authority to transfer and convey the real estate; that Grantor holds title to the real estate in fee simple; and that the real estate is free and clear of all liens and encumbrances, except as may be stated above. Grantor does further hereby covenant with Grantee, and successors in interest, to warrant title and defend the real estate against the lawful claims of all persons or entities except as may be stated above. ROBSON HOMES, INC. Dated: q d3 , 2014 By: STATE OF IOWA, COUNTY OF ) SS: ph . Robson, President This instrument was acknowledged before me on this73 day Robson, as President of ROBSON HOMES, INC. �'� L DARLA D. GOLDEN COMMISSION NO. 126874 --)0Puji;„ 1 t:;Xl low, MY CMt S!QNEXPIRES r. 1'i , 2014 by Joseph M. Notary Public in and for said St My Commission Expires: (' J f 5 File Number: 2015-00005827 Seq: 1 1-1qt00.03 A IS Base map data source a Black Hawk Courtly. This map does not represent a sum. no liability is assumed for Me accuracy of the data dek sated herein, Miner expensed or bnpiad by Black Hark County, Me Black Hawk County Ass Med employees TM City M Waterloo makes no nerranty, express or Monad, as Me accuracy of Me Mbm® n shown on M. rms. a. sapressy disclaims liability for the accuracy Meraof. Users should Mer to official plats. NMurve s. recorded deeds, elooted of Me Bias Hent Courcy Assessor's era for compete ant accurate information. Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-907 RESOLUTION APPROVING APPLICATION WITH WE PETERS, LTD FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW TWIN HOME (CONDO) VALUED AT $173,000 FOR PROPERTY LOCATED AT 4137 MOURNING DOVE DRIVE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, WE Peters, LTD has submitted an application dated September 29, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions for the construction of a new twin home (condo) valued at $173,000 for property located at 4137 Mourning Dove Drive, more fully described as follows: Unit 4137 Mourning Dove Drive and the undivided interest in the common elements appurtenant to said unit, in Crossroads, a Condominium, recorded in Doc. #2014-02198 on July 29, 2013 as amended by first Amendment to Declaration recorded October 16, 2013 in Doc. #2014-08347, by Second Amendment to Declaration recorded December 26, 2013 in Doc. #2014-12658 by Third Amendment to Declaration recorded January 27, 2014 in Doc. #2014-14368, and by Fourth Amendment to Declaration recorded May 15, 2014 in Doc. #2014-20159 and by Fifth Amendment to Declaration recorded July 29, 2014 in Doc. No. 2015-01730 being laid out on Lots 51 through 62 and 128 through 140 in Crossroads Estates Replat No. 1, Waterloo, Black Hawk County, Iowa. Subject to zoning, easements, covenants, and restrictions of record in the office of the Recorder of Black Hawk County, Iowa; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. Resolution No. 2014-907 Page 2 PASSED AND ADOPTED this 20th dy of October, 2014. ATTEST: Suzy Scha es, CM City Clerk 7i&L" Ernest G. Clark, Mayor CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: October 13, 2014 Prepared: October 2, 2014 Dept. Head Signature: # of Attachments: SUBJECT': CLURA application for tax exemptions for the construction of a new single family dwelling located at 4736 Yellowstone Dr., Waterloo, Iowa 50701. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CLURA application from Chris Fischels for the construction of a single family home located at 4736 Yellowstone Dr., Waterloo, Iowa 50701, Valued at $250,000, and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the City Limits Urban Revitalization Area Plan. ADDRESS 4736 Yellowstone Dr, Waterloo, Iowa 50701 LEGAL DESCRIPTION See attached Expenditure Required: N/A Source of Funds: N/A Policy Issue: CLURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Miller, Associate Planner CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY LIMITS URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed one or two family dwellings (single family homes or duplex/twin homes) that meet the following criteria: I. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the IS' working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404,4 unnumbered paragraph 2, However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. Projects started prior to the adoption date of July 18, 2011 do not qualify. NAME: (.1VSIGNATURE: ADDRESS:t I.9.)1,01" �/�afi 'f,.QJt.(iy(156M, (I/ TELEPHONE: .)1,01 "CiN)GOOD DATE: A. What is the Address of the property being improved? 13t� `l `..t,1 a a ),s+6)A , I' y What is the Legal Description of the property? (May be available at County Recorder's Office on 211d floor of the Courthouse) (.41I nc3M)}1a Pay k Ail I Gi f► B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes to qualify) KIQw 0,c)ns C. City of Waterloo Building and Inspections Department Information: Permit Number: q )C `Q Date permit was issued: ! 114iii 17') Total permit(s) valuationf; sv, 00C) D. What was the cost of the new construction?SD, OGO E. Estimated or actual date of completion of this new construction? 1)\ aolci CITY OF WATERLOO APPROVED DATED: DENIED 0 Ato RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DATED: DENIED T.1. Koenigsfeld B lack Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Pagel off MUM i 1>1M NINNII11 X11111! Doc ID: 005546160001 Type GEN Kind WARRANTY DEED Recorded: 08/11/2014 at 04:22:59 PM Fee Amt: $12.00 Page 1 of 1 Revenue Tax: $0.00 Black Hawk County Iowa JUDITH A MCCARTHY RECORDER Flie 2015-00002659 Prepared By: Eric W. Johnson, P.O. Box 178, Waterloo, IA 50704-0178 (319)234-1766 Return To: Eric W. Johnson, P. O. Box 178, Waterloo, IA 50704-0178 Address Tax Statement to: Christopher R. Fischels and Deena Denae FischeIs, 4736 Yellowstone Dr., Waterloo, IA 50701 WARRANTY DEED — COMPANY GRANTOR For the consideration of One ($1.00) Dollar(s) and other valuable consideration, Cedar Valley 4 Rent, LLC, a company organized and existing under the laws of Iowa does hereby convey to Christopher R. Fischels and Deena Denae Fischels, husband and wife, as joint tenants with full rights of survivorship and not as tenants in common, the following described real estate in Black Hawk County, Iowa: Lot 3, Klingaman Park Fourth Addition, Waterloo, Black Hawke County, Iowa (a Re - Plat of Tract C, Klingarnan Park Third Addition) This deed is excepted from filing Declaration of Value and Groundwater Hazard Statement pursuant to Iowa Code § 428A.2(15) Subject to covenants, restrictions, ordinances, easements, and limited access provisions of record. The Company hereby covenants with grantees, and successors in interest, that it holds the real estate by title in fee simple; that it has good and lawful authority to sell and convey the real estate; that the real estate is free and clear of all liens and encumbrances, except as may be above stated; and it covenants to Warrant and Defend the real estate against the lawfultclaims of all persons, except as may be above stated. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, according to the context. Dated: �� ILA Cedar Valleyent, LLC By: Christopher R. Fischels Its: Senior Vice President NM.: Base num bias soma is Bled Hari Couty. This map does rot represent a survey, no liability is swmW ler the a¢vracy Bdata dalrearoy herein. Wiper expressed or inpfed by e Bbd Hawk CouNy, Be Bbd Hoek County Assma, or their employees. The City eweta.° makes no warranty, express or implied, es to the amnery of Bre inlome5on shown on Bis map and expressly declaims liability for the accuacy thereof. users should miler to official plats, surveys, reminded deeds. et. load at Br Bbd Herr Corey Ass... p!er for cornier. aro aeaar:dometpn. Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-908 RESOLUTION APPROVING APPLICATION WITH CHRIS FISCHELS FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW SINGLE FAMILY HOME VALUED AT $250,000 FOR PROPERTY LOCATED AT 4736 YELLOWSTONE DRIVE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Chris Fischels has submitted an application dated October 2, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions for the construction of a new single family home valued at $250,000 for property located at 4736 Yellowstone Drive, more fully described as follows: Lot 3, Klingaman Park Fourth Addition, Waterloo, Black Hawk County, Iowa (a Replat of Tract C, Klingaman Park Third Addition) This deed is excepted from filing Declaration of Value and Groundwater Hazard Statement pursuant to Iowa code 428A.2(15) Subject to covenants, restrictions, ordinances easements, and limited access provisions of records; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. Resolution No. 2014-908 Page 2 PASSED AND ADOPTED this 20th dpi of October, 2014. ATTEST: \i...EJ2 732y Sc ares, MC City Clhrk Ernest G. Clark, Mayor CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication a =" City Council Meeting: October 13, 2014 Prepared: October 2, 2014 Dept. Head Signature: # of Attachments: SUBJECT: CLURA application for tax exemptions for the construction of a new single family dwelling located at 1954 Red Tail Drive, Waterloo, Iowa 50701. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CLURA application from Della Cafaro for the construction of a single family home located at 1954 Red Tail Dr., Waterloo, Iowa 50701, Valued at $220,000, and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the City Limits Urban Revitalization Area Plan. ADDRESS 1954 Red Tail Dr, Waterloo, Iowa 50701 LEGAL DESCRIPTION See attached Expenditure Required: N/A Source of Funds: N/A Policy Issue: CLURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Miller, Associate Planner CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer & ZOjW CITY LI MTS URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW bNE b FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY CIF WATERLOO. y' The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed or two y dwellings (single family homes or duplex/twin homes) that meet the following criteria: 1. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Comm gag) & Development Department.) g 2. This application must be filed with City prior to the 1 st working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. Projects started prior to the adoption date of July 18, 2011 do not qualify. NAME: el/ Gi f r C� SIGNATURE: /, ADDRESS: 47-777 'rf`/ ' }r Z ? 3 J TELEPHONE: 3/ 1- 3 1. cl v• 4 DATE: A. What is the Address of the property being improved? /93914/ r , , l ` `,70/ What is the Legal Description of the property May be available at County Recorder's Office on 2nd floor of the Courthouse) C 9-- C' / B. What was the nature of the improvement(s)? (must be single family homes 1orduplex/twin homes to qualify) l�,`.L%v (✓f! �?sf_i"_ 1L Y)-- Si t j2y,' �:_ it-P"27e C. City of Waterloo Build%`g and Inspections Department Information: , / j / Permit Number: 0000 / y'Y Date permit was issued: 3 3l D. What was the cost of the new construction? E. Estimated or actual date of completion of this new construction? Total permit(s) valuation:: c ; (, i--) — CITY OF—WATERLOO APPROVED DENIED DATED: ( RESOLUTION NO: gtref-9161 BLACK HAWK COUNTY ASSESSOR APPROVED DATED: DENIED Tami McFarland Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. C • . *BLACK HAWK COUNTY ABSTRACT. Una i Rage 1&fI i1IIiIl I ISI liii 111111111 1111 11111111MIM Doc ID. 005191440001 Type GEN Kind: WARRANTY DEED Recorded: 06/24/2013 at 08:55:11 AM Fee Amt: $61.60 Pape 1 of 1 Revenue Tax: $48.80 Black Hawk County Iowa JUDITH A MCCARTHY RECORDER F11e2013—OOO26738 Prepared By: Eric W. Johnson, P.O. Box 178, Waterloo, IA 50704-0178 (319)234-1766 After Recording Return To: Black Hawk County Abstract Company, 614 Sycamore St., Waterloo, IA 50703 Address Tax Statement to: Cafaro Real Estate Holdings, LLC, 201 E Gresham Road Waterloo, IA 50703 WARRANTY DEED — CORPORATE GRANTOR For the consideration of One ($1.00) Dollar(s) and other valuable consideration, Winchester Farms, Inc., a corporation organized and existing under the laws of Iowa does hereby L. 1.-C convey to Cafaro Holdings, the following described real estate in Black Hawk County, Iowa: Oo Lot 10 in Audubon Park Sixth Addition, Waterloo, Black Hawk County, Iowa. Subject to covenants, restrictions, ordinances, easements, and limited access provisions of record. The Corporation hereby covenants with grantees, and successors in interest, that it holds the real estate by title in fee simple; that it has good and lawful authority to sell and convey the real estate; that the real estate is free and clear of all liens and encumbrances, except as may be above stated; and it covenants to Warrant and Defend the real estate against the lawful claims of all persons, except as may be above stated. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, according to the context. Dated: 6- --eo/-a' Winchester Farms, Inc. By: Ro ert J. Claassen Its: President Nott Base nap dab source is Black Have CO.*. The rap Goes aM represent a survey, aro liability is assumed for to &mussy of the deb delineated herein. Witter expressed or Meshed by 6hrk Hack Caurdy. Me Blade Havfr County Assessor, or heir emphases. The City of Waterl b makes Co warranty, express or b batched, es he accuracy of the kdomofion seen on OW mei,, and expressly declaim liability for to ecur ytereof. Users should refer to oho, Melsurveys, 0my sd thirds, eh. hotel at the Ella. dt Havk County Assessors Office for complete arid accurate information. Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-909 RESOLUTION APPROVING APPLICATION WITH DELLA CAFARO FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW SINGLE FAMILY HOME VALUED AT $220,000 FOR PROPERTY LOCATED AT 1954 RED TAIL DRIVE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Della Cafaro has submitted an application dated September 30, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions for the construction of a new single family home valued at $220,000 for property located at 1954 Red Tail Drive, more fully described as follows: Lot 10 in Audubon Park Sixth Addition, Waterloo, Black Hawk County, Iowa. and, Subject to covenants, restrictions, ordinances easements, and limited access provisions of records; WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. PASSED AND ADOPTED this 20th da ATTEST: )A4CEL. uzy Sch.res, CMC City Clerk Ernest G. October, 2014. Clark, Mayor CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: October 20, 2014 Prepared: October 14, 2014 Dept. Head Signature: # of Attachments: SUBJECT: CLURA application for tax exemptions for new single family home construction located at 4755 Winghaven Dr, Waterloo, Iowa 50701. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CLURA application from Chris Fischels for the construction of a new single family home located at 4755 Winghaven Dr., Waterloo, Iowa 50701, Valued at $200,000 and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the City Limits Urban Revitalization Area Plan. ADDRESS 4755 Winghaven Dr, Waterloo, Iowa 50701 LEGAL DESCRIPTION See attached Expenditure Required: N/A Source of Funds: N/A Policy Issue: CLURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Miller, Associate Planner CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY LIMITS URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed one or two family dwellings (single family homes or duplex/twin homes) that meet the following criteria: I. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the I' working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. Projects started prior to the adoption date of July 18, 2011 do not qualify. NAME: Vic 51cf,gc..l.S SIGNATURE: ADDRESS: I9D bDX n)7 WO [OD TELEPHONE: U)- Ft)- SCDO DATE: /op ,3121n/Li A. What is the Address of the property being improved? L ] S S wi vJ ha. vt'_ r2cE What is the Legal Description of the property? (May be available at County Recorder's Office on 2"d floor of the Courthouse) kil o( amaii Pa yk, 8vci Iddc i6r) B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes to qualify) P11 i2) Svllyt- (,arise-i,c G6cs C. City of Waterloo Building and Inspections Department Information: Permit Number: Wil l g(p(' Date permit was issued: Si/ q I i'/ Total permit(s) valuation:ICILY), 000 D. What was the cost of the new construction? $A co, c o E. Estimated or actual date of completion of this new construction? CITYiOf WATERLOO APPROVED DATED: RESOLUTION NO: DENIED BLACK HAWK COUNTY ASSESSOR APPROVED DATED: DENIED T.J. Koenigsfeld Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 1 of 2 1111111111111111111111111111111111 1ll! I IB1IN1IIIIII1N 1811 INTI1IIIIIIIU1I IIIlli I I11111111111II! Doc ID: 005431220002 Type: GEN Kind: WARRANTY DEED Recorded: 03/28/2014 at 03:52:57 PM Fee Amt: $75.40 Pape 1 of 2 Revenue X$58.40 Black HawkCountyIowa JUDITH A MCCARTHY RECORDER F11e2414_00017296 STA TF - I 6 Warranty Deed L THE IOWA STATE BAR ASSOCIATION (Corporate/Business Entity Grantor) mitis p� Official Form #335 °Ci^1� Recorder's Cover Sheet Preparer Information: (Name, address and phone number) Michael R. Young, 3151 Brockway Road, P.O. Box 810, Waterloo, IA 50704, (319) 234-4471 Taxpayer Information: (Name and complete address) Cedar Valley 4 Rent, L.L.C., 351(0'MMPI5Wifif6, Waterloo, IA � )S 2x PO Box 203 50704 Return Document To: (Name and complete address) Cedar Valley 4 Rent, L.L.C., 3510 Kimball Avenue, Waterloo, IA 50702 Grantors: Grantees: Young Development Co., L.C. Cedar Valley 4 Rent, L.L.C. Legal description: See Page 2 Document or instrument number of previously recorded documents: ® The owe State Bar Association 2005 f} IAWADOCS® 6-7) File Number: 2014-00017296 Seq: 1 3 7,, t a0 ,P.—aeg.9.110 THE IOWA STATE BAR ASSOCIATION Official Form No. 335 Michael R. Young FOR THE LEGAL EFFECT OF THE USE OF THIS FORM, CONSULT YOUR LAWYER .111'. P° 5, TF 4`Warranty ' I , f 0 SUCi A•- For the consideration valuable consideration, Young Deed (Corporate/Business Entity Grantor) of One ($1.00) Dollar(s) and other Development Co L.0 , a(n) limited liability company organized and existing under Valley 4 Rent, L.L.C. the laws of Iowa does hereby Convey to Cedar the following described Third Addition, Waterloo, L.C. is a manager-managed Development of Young Development covenants with that it has good clear of all liens and Defend the real herein, including to the context. real estate in Black Hawk County, Iowa: Lot 26, Klingaman Park Young Development Co., the ordinary course of Young authorized to act on behalf The grantor hereby estate by title in fee simple; the real estate is free and covenants to Warrant and may be above stated. Words and phrases gular or plural number, according Dated: March V , 2014 Black Hawk limited liability Co., L.C.'s business or Co., L.C. grantees, and successors and lawful authority to encumbrances, except estate against the lawful acknowledgment hereof, County, Iowa. company. This conveyance is in affairs. Richard C. Young is in interest, that it holds the real sell and convey the real estate; that as may be above stated; and it claims of all persons, except as shall be construed as in the sin- Co_, L.C. , STATE OF IOWA , COUNTY Young Development a(n) limited liability company By,�,�,�, Richard C. Youifg , Manag_er and Member By OF BLACK HAWK March , 2014 , This record was acknowledged before by Richard C. Young me on this y day of as Manager and Member of Young Development Co., L.C. A..A {.„ LA.11 N o_fer...e...A le "'"` °. ti' - SUSAN HAMER COMMISSION NO. 739903 Ml', MMMIISsn EXPIRES 1 1 Signature of Notary Public ° rc•0 w 1. 8 The Iowa State Bar Association 2013 t- Ii GA {JCI'MMENtarit c : 2 IOWADocse W Shaul's Rdj3 Noh: Base map data source is Black Hawk County. Thio map does not represent a suety, no liability assumed for the arson of the data delineated herein, Mawr expressed or ..s ar by Black Hawk County, the ck BlaHaoCounty Assessor. The ay off Waterloo makes no warner*, express or tercel., as to Ne accuracy of the information shown on this map and expressly dlachkm liability for Ne maacy Newest. Users should Mer to official plats, surveys. recorded deeds.... located at the Black Hawk County Assmsoh Office for complete and amnte information. 100 200 400 Fee Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-910 RESOLUTION APPROVING APPLICATION WITH CHRIS FISCHELS FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW SINGLE FAMILY HOME VALUED AT $200,000 FOR PROPERTY LOCATED AT 4755 WINGHAVEN DRIVE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Chris Fischels has submitted an application dated October 13, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions for the construction of a new single family home valued at $200,000 for property located at 4755 Winghaven Drive, more fully described as follows: Lot 26, Klingaman Park Third Addition, Waterloo, Black Hawk County, Iowa. Subject to easements, restrictions, covenants, ordinances and limited access provisions of records; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. PASSED AND ADOPTED this 20th day f October, 2014. G�G�f Ernest G. Clark, Mayor ST: Suzy Scha•es CMC City Cler Mayor BUCK CLARK Council Communication City Council Meeting: October 20,-1014 COUNCIL Prepared: October 14, 2014 MEMBERS Dept. Head Signature: # of Attachments: 7 CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO DAVID JONES SUBJECT: Request to set a date of public hearing as November 3, 2014 for a Ward I request by Iowa Development Enterprises to vacate a 15' wide platted utility easement along the south property line of Lot 1, Summerland Farms. PATRICK MORRISEY Ward 2 Submitted by: Aric Schroeder, City Planner HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request by Iowa Development Enterprises to vacate a 15' platted utility easement that runs parallel to the south property line of Lot 1 of Summerland Farms. The request would not appear to have a negative impact upon the surrounding neighborhood and land use. There is an 8" sanitary sewer located next to the site in question in Mills Lane. There is no storm sewer located adjacent to the site, and storm water is drained through a ditch drainage system. The applicant is requesting approval to vacate the 15' platted utility easement to allow for the construction of multiple twin homes on the lot in question. Also, the applicant is replating this lot, and when that plat is finalized and filed with the Black Hawk County Recorder's Office, a new 5' utility easement will be platted parallel to the south property line. MidAmerican Energy has noted that the dedication of the new 5' utility easement would be sufficient for their utility needs. There will also be other utility easements dedicated as a part of that new plat for utilities. At the July 1, 2014 Planning, Programming and Zoning Commission meeting, the commission voted unanimously to vacate the utility easement. Please find attached a legal description of the area to be vacated, staff report and aerial photograph. Therefore, we would ask that the City Council set a date of public hearing as November 3, 2014, and publish and official notice pertinent to the request to vacate the area described in herein. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Expenditure Required. None. Source of Funds: Policy Issue: Land Use Alternative: Background Information: Legal Description: See attached exhibit "A" AS: to cc: Noel Anderson, Community Planning & Development Director Eric Thorson, City Engineer Dennis Gentz, Assistant City Engineer --file— REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: DRAINAGE: FLOODPLAIN: July 1, 2014 Request to vacate a 15' platted easement, located on the south side of Lot 1, Summerland Farms Addition Iowa Development Enterprises, 2909 Mills Lane, Waterloo, IA 50702 The applicant is requesting to vacate the 15' easement, and then later dedicate a 5' utility easement through a proposed subdivision that will run parallel to the south property line for the purpose of constructing new duplexes on the site. The request would not appear to have a negative impact upon the surrounding neighborhood and land use. The request would not appear to have a negative impact upon traffic and pedestrian conditions within the surrounding area. There are no recreational trails within the immediate area. Future plans call for a recreational trail to be extended eastward from Highway 21 to the entrance of the casino along East Shaulis Road. The area in question was rezoned from "A-1" Agricultural District to "R -3,R -P" Planned Multiple Residence District on September 4, 2003. North — Vacant development ground, zoned "A-1" Agricultural District. South — Single-family development, zoned "R -3,R -P" Planned Multiple Residence District. East — Mobile Home park, zoned "R-3" Multiple Residence District. West — Single-family development, zoned "R -3,R -P" Planned Multiple Residence District. The surrounding area consist of a mix of residential development ranging from one and two family dwellings near the area in question, to mobile homes on the east side of Dysart Road. The mobile home park was developed in the 1970s, and many of the houses in the area in question were constructed in the 2000s and 2010s. There appears to be no need for additional screening and buffering for this request. The request would not appear to have a negative impact on drainage in the area. The area in question is not located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map Community Number 190025 and Panel Vacate 15' easement — Summerland Farms Page 1 of 3 56 PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: July 1, 2014 Number 0316F, dated July 18, 2011. There are no nearby parks within the immediate are of the development. There is an open space located in the middle of the development in question. There is an 8" sanitary sewer located next to the site in question in Mills Lane. There is no storm sewer located adjacent to the site, and storm water is drained through a ditch drainage system. The Future Land Use Map designates this area as Low Density Residential. The proposed easement vacate would be in conformance with the Comprehensive Plan and Future Land Use Map for this area. The applicant is requesting to vacate the 15' utility easement that runs parallel to the south lot line of Lot 1, Summerland Farms Addition. There appear to be no public utilities located within the easement as shown on the plat map for the parcel. The applicant is proposing to subdivide this land through a replat of the lot, and as a part of that subdivision, a new 5' utility easement will be platted and dedicated for utility purposes parallel to the south property line. There has been discussion with MidAmerican Energy Company regarding the easement, and they have indicated once the easement is vacated and the new 5' utility easement is dedicated, that it should be sufficient in size for any needs that they may have. Also, MidAmerican has been actively discussing with the applicant for new easements they would like to have dedicated elsewhere in the proposed plat for the land in question, therefore, it would appear that any easements needed for utilities will be appropriately addressed. The property in question is being re -platted into 12 lots for the development of six twin homes. Therefore, staff recommends that the request to vacate the 15' platted utility easement located on Lot 1 of Summerland Farms Addition be approved for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area. 2. The request would not appear to have a negative impact upon pedestrian and traffic conditions within the surrounding area. 3. It would not appear that vacating the 15' platted utility easement would negatively impact utilities in the area, and it appears that there no utilities located within the easement. And subject to the following condition(s): Vacate 15' easement — Summerland Farms Page 2 of 3 57 July 1, 2014 1. That the area in question is final platted with a new 5' utility easement being dedicated along the south line of the subdivision. Vacate 15' easement — Summerland Farms Page 3 of 3 58 City of Waterloo Planning, Programming and Zoning Commission July 1, 2014 E. SHAUUS RD. 5 alma* JIII ir EM. 10 !rr.rl $ C �R=4; R -P IVO :::::=: )matimunum ,rtlms---mom mem,....Ern OS ME ii=i ll:1E1114 &H111aannai IIII E. ORANGE RD. Vacate 15' Utility & Drainage Easement KESS & Associates, Inc. 59 City of Waterloo Planning, Programming and Zoning Commission July 1, 2014 Vacate 15' Utility & Drainage Easement KESS & Associates, Inc. 60 Vacate 15' Utility & Drainage Easement — KESS & Associates, Inc. O 5 • 223.02' 20' UTILITY EASEMENT SUMMERLAND 410.00' NE -NE -SE 13-88-13 20' BUIL0114G LINE { 15 UTJLITY:;B DR4INAGE�.EASEMENT; 61° 0 6 0' 65' • 110.55' v -,.20 UTILITY EASEMENT 0 O R /0- !EL 0- R S. 6'200— 2 15' Utility & Drainage Easement to be Vacated. 7 8-1-2005 88 W CATED RE5.2006-72 R.O.W. 40 61 Exhibit "A" The 15.0 foot utility easement as platted in Lot 1 in "Summerland Farms" Addition to the City of Waterloo, Black Hawk County, State of Iowa, located along the Southerly lot line of said Lot 1, excluding the Westerly 15' thereof Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-911 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE VACATION OF A 15 FOOT PLATTED UTILITY EASEMENT ALONG THE SOUTH PROPERTY LINE OF LOT 1, SUMMERLAND FARMS, AS NOVEMBER 3, 2014, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 3rd day of November, 2014, for the purpose of considering and acting upon a proposal to vacate a 15 foot platted utility easement along the south property line of Lot 1, Summerland Farms, for the purpose of constructing new duplexes on the site, and legally described as follows: The 15.0 foot utility easement as platted in Lot 1 in "Summerland Farms" Addition to the City of Waterloo, Black Hawk County, State of Iowa, located along the Southerly lot line of said Lot 1, excluding the Westerly 15' thereof. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 20th day of October, 2014. „4„,,/// (IV rnest G. Clark, Mayor ATTEST: CLQ Suzy Scha\ es, CMC City Clerk TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Captain Joe Leibold, Captain Dave Mohlis, & Lt. Corbin Payne NAME OF CLASS / MEETING: Police Liability in Iowa DATE: FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2015 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance ‘-,,5-01 s� 722' • Copy - Department October 1,2014 DEPARTURE DATE: I Return Date: November 6,2014 DESTINATION: Clive, Iowa DEPARTURE POINT IF NOT WATERLOO: I DATE(S) OF MEETING: November 6,2014 Nov. 6,2014 PURPOSE OF TRAVEL: Director Trelka is requesting authorization to send Captain Joe Leibold, Captain Dave Mohlis, & Lt. Corbin Payne to the Police Liability in Iowa Course at the Wildwood Lodge on November 6, 2014 in Clive, Iowa. This 1 day class is designed to teach the skills needed to handle every Police liability challenge Police Departments face every day and to provide the information on how to limit the cities liability. The Officers will require a vehicle to drive to the class and lunch. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X CITY VEHICLE x COST $ YES NO AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $0.00 LODGING $45.00 MEALS $587.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 632.00 Rental car PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 210.66 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST f‘rdi MAYOR DATE Z4 i i r 0/20//`f DATE TRAVEL REQUEST CITY OF WATERLOO 1€1146z► NAME(S) AND POSITION(S): Keith Kaspari, Director of Aviation Candidate NAME OF CLASS / MEETING: Interview DEPARTURE DATE: 9/18/14 FINANCE DEPT STAFF ONLY LINE ITEM USED FYt: j0hBUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance DATE: 10/3/14 — Amended to add return travel date of 9/20/14 /348' Copy - Department DESTINATION: Waterloo DEPARTURE POINT IF NOT WATERLOO: DeWitt, Ml RETURN DATE: DATE(S) OF MEETING: 9/20/14 9/19/14 PURPOSE OF TRAVEL: Second interview for Director of Aviation, meet with city officials and Airport Board, tour Airport. Idabel -0 err P y /44 �fe Vi G` I L Y� ,Strad6hS WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X COST $ YES NO ESTIMATE OF COST: 201 LODGING MEALS 600 CITY VEHICLE X AIRFARE DEPARTING FROM: DeWitt, MI PRIVATE VEHICLE REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 801 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010 29 7700 1348 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 801 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE /,4 K:\Shared Goodies\Forms\Travel Request Fon January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE olzobe TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY,;: BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY :40 gfo &5 /4 49 Copy - Department NAME(S) AND POSITION(S): Libby Rowe—Performance Artist DATE: October 06, 2014 NAME OF CLASS / MEETING: Vertigo Performance Art Series DEPARTURE DATE: Thursday, November 13, 2014 DESTINATION: Waterloo Center for the Arts DEPARTURE POINT IF NOT WATERLOO: Dallas, Texas RETURN DATE: Saturday, November 15, 2014 DATE(S) OF MEETING: Friday, November 14, 2014 PURPOSE OF TRAVEL/TRAINING: Libby Rowe will be participating as a guest artist in the Vertigo: TX Performance Art Series to be held at the Waterloo Center for the Arts. She will also be providing assistance in workshops at the University of Northern Iowa. Vertigo is long standing collaboration between the Waterloo Center for the Arts and the University of Northern Iowa Department of Art. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X (paid by UNI) AIRFARE DEPARTING FROM: ESTIMATE OF COST: $125.00 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 125.00 TAXI PARKING AIRFARE MISC/TOLLS i4p4 J /i??/6/ e4Z3" BUDGET LINE ITEM: &0i0 9„,e,37'41 ylQ GRANT REIMBURSABLE ,Co' 576.O56. - YES NO YES NO REQUIRED CERTIFICATION TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO ,k, L t_tiw .7 led PART HEAD AYOR int(o1/4-/ DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 DATE 1012,o/Of TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED PF//j ' i ¥,,2(, S (3V l FY ,{ . BUDGETED 75 1) ± - EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 2 5? `=- .y 5- 3 15 /o -7-;2. (/ Copy - Department NAME(S) AND POSITION(S): Jimmy James Canales and Mat Kubo—Performance Artists DATE: October 06, 2014 NAME OF CLASS / MEETING: Vertigo Performance Art Series DEPARTURE DATE: Friday, November 14, 2014 DESTINATION: Waterloo Center for the Arts DEPARTURE POINT IF NOT WATERLOO: Dallas, Texas RETURN DATE: Sunday, November 16, 2014 DATE(S) OF MEETING: Saturday, November 15, 2014 PURPOSE OF TRAVEL/TRAINING: Jimmy James Canales and Mat Kubo will be participating as guest artists in the Vertigo: TX Performance Art Series to be held at the Waterloo Center for the Arts. They will also be providing assistance in workshops at the University of Northern Iowa. Vertigo is long standing collaboration between the Waterloo Center for the Arts and the University of Northern Iowa Department of Art. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X COST $ YES NO CITY VEHICLE PRIVATE VEHICLE X (paid by UNI) AIRFARE DEPARTING FROM: ESTIMATE OF COST: $250.00 LODGING TAXI MEALS PARKING REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 250.00 BUDGET LINE ITEM: eVe./7o YES NO YES NO TOTAL: $ PER PERSON GRANT REIMBURSABLE �s'lOSTC&C71" REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BEN FICIAL TO THE CITY OF WATERLOO i I APPROVE THIS TRAVEL REQUEST DEPARTMEN EAD MAYOR ATti o l K:\Shared Goodies\Forms\Travel Request Form January 2010 (cfZo/lq DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Officer Jonikka Lyons FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2914- BUDGETED Z6.')/)04/:": - EXPENDED SJz)DEXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 7:,2,7e1± 027, Copy - Department NAME OF CLASS / MEETING: CTK Interview and Interrogation School DATE: October 7, 2014 DEPARTURE DATE: I Return Date: October 27, 2014 DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: I DATE(S) OF MEETING: October 29, 2014 October 27-29,2014 PURPOSE OF TRAVEL: Lt. Campbell is requesting authorization to send Officer Jonikka Lyons to Interview and Interrogation School at Hawkeye Community College on October 27-29,2014. This 3 -day school is taught by the CTK Group, which are investigators from the Iowa Division of Criminal Investigation. The attendees will be taught how to improve their interview and interrogation skills to better improve our ability to solve crimes. The only cost of this training is the registration fee. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: x COST $ YES NO CITY VEHICLE XX AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $0.00 MEALS $300.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 300.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 300.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD yy, DATE I APPROVE THIS TRAVEL REQUEST MAYOR DATE toffiz-t- CITY OF WATERLOO Council CommunicationPrepared: 10/14/14 City Council Meeting: 10/20/14 Dept. Head Signature: Mayor Buck Clark ''`6�`// SUBJECT: Director of Aviation Appointment Submitted by: Mayor Buck Clark Recommended City Council Action: Approve the appointment of Keith Kaspari to Director of Aviation effective November 17, 2014 Summary Statement: Expenditure Required: Source of Funds: $95,000 per year plus full benefits package Budgeted position Background Information: Mr. Kaspari currently works as Senior VP and Chief Operating Officer for Capital Region Airport Authority in Lansing, MI. Prior to that, he was Airport Manager for Sawyer International Airport in Marquette, MI and held management positions at the Abilene Regional Airport and the Sioux Gateway Airport. He holds a BA in Public Relations from the University of North Dakota and a MPA from California State University. He is an affiliate member of the American Association of Airport Executives. He has a diverse background in airport administration, air service development, operations, certification and compliance, facility maintenance, airport capital development including grant administration and construction management. He also has experience in airport marketing, promotion and public relations. CITY OF WATERLOO Council/Committee Communication Committee Meeting: October 20, 2014 Prepared: October 9, 2014 Dept. Head Signature: 3 1-_4.,,(7,W # of Attachments: 1 SUBJECT: Appointment of Dr. Cindy Hahn to the ADA Compliance Commission. Submitted by: Mayor Buck Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: Ms. Hahn's 1st term will expire 10/6/2017. Approval Date: 9/02 q//1 , request to be appointed to (state preference): REc CITY OF WATERLOO, IOWA BOARDS & COMMISSIONS APPLICATION SEP (N e) 1. 41.),-/ vi p7 (10/1 --(Al SVGA) 2. Home Phone: (.5-20) S- / Li 27 Cell Phone: (.5-219)2(15--/42-7 Work Phone: (3/9) ZZi —ZS21 Home Address S720 /�� /��,�cum « / i� � 2 Zip Code ,56.4.3 Employer A I %vi 119e- -2L ©ceLLA�+G� o,�y Title Employer Address /c ,RS L.��t—�� {,t,'T—�q Zip Code SD ---7o3 How long have you resided in Waterloo? yearsf���2 �ai�I%So�0�� List current membership in organizations and offices held: ;, � , _ _.'..c.r_c1_r..P (007 -tat retb9L .cz /4 4 Q IM , k/oz/d dutttz i ce.-, 6. -4,% —M (.fit a U=l? 7?4f --1 ? ' i so . fi f i,uu o � , � 1 �z� �..,�141, 5pur.t �-Cts� /Utz i t f a -i- DI �S rd Cp `�- %, i )lam , / 1� t I� lc�&-t1L !, cKi�, �J d-� �G Ldi� 6tCZca fZc)�� uiYl�ac S ��PirL7�a}�+il� s Guli� t . 6,,,,a 7. c,."rt,/ Z� ter` u 6✓1 1 t z 7 6 (L e si ...t tzt-0 (may ; -P-S---p-U4 Y / c ,4%A bec/ .,+ -G , 3i f! 1 , . e -r. -LU A-te-rz.c%-e t./ fee . cut -k fit" -Lel I am available for meetings: - A.M. FM. =cNfoon <Evenings xi -c- . I am available to serve on a Board/Commission the entire year: kYes = No If no, list months not able to serve: Briefly explain your qualifications for appointment to a designated Board/Commission: 69d ,-fuxa-e 12./t4faiSadeli tz6 gsti(, LSC / 34, t v 1%d Grcp? C V4,14, -ea did-clzDze - - e o% C� e91-4-& hee4t_ y--dct--(-6-f=-32- Z-7---7 1 P Additional information and comments that may not be evident from information already on this form:kr£� . tL nz a1111_ l el References (include phone numbers): (iq) z - 20/5 /419yzf jLi 4/ le, eD/a/9) 6 - D f I understand this application does not bind me to accept an appointment should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate training sessions. This application will remain valid and on file for one calendar year from above date. Signature RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703 R<,014 14 FAX 291-4286; EMAIL: mayor(a�waterloo-ia.orq; PHONE 2914301 �1 L{ `7� /10, DTZ) D �L -4, (t/. CITY OF WATERLOO, IOWA CITY ATTORNEY'S OFFICE 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4327 Fax (319) 291-4286 October 15, 2014 Mayor Buck Clark and City Council City Hall Waterloo, IA 50703 Dear Mayor Clark and Council Members: I have examined the bonds filed with the City Clerk/Auditor's Office up to the close of business on October 15, 2014. Of the 1 bond submitted, f was approved and 0 was rejected, as shown on the attached list. F Very truly yours, id R. Zellhoefer Assistant City Attorney DRZ:sda CITY WEBSITE: www.cityofwaterlooiowa.corn WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer BONDS FOR COUNCIL APPROVAL OCTOBER 22, 2014 RIGHT OF WAY CONSTRUCTION BOND (EXPIRES 4/30/2015) AMOUNT $5,000.00 7900419762 ROGERS CONCRETE CONSTRUCTION INC. ANAMOSA, IA CITY OF WATERLOO Council Communication City Council Meeting: October 6 2014 Prepared: Se.tember 16 2014 Dept. Head Signature: . _ J� - � # of Attachments: SUBJECT: INTERSECTION OF ANSBOROUGH AVENUE AND DOWNING AVENUE TRAFFIC SAFETY IMPROVEMENTS DOT Pro.ect Number. CS -TSF -8155(737) 85-07 City Project Number: TOF-239 Submitted by: Sandie Greco Traffic O erations Su erintendent 20 Recommended City Council Action: Set date of opening the bid asimto October 16, 01 Oct ber , 1:00 p.m. and Set Date of public hearing on plans, specifications, 20, 2014 Summary Statementsafety improvements This project is funded by a Traffic Safety Grant. term solution for existing l safety problems. Left by modifying traffic signalization. (This is a short turn lanes are needed as a long term solution for capacity purposes.) Expenditure Required: $40,000 Source of Funds: Traffic Safety Funds Grant 100% Policy Issue Alternative Background Information: Traffic Operations Department's routine evaluation y changes in signaf the safety ll phasing. Due Due to the high nted safety issues with this intersection that canimproved volume of vehicles and proximity to University Avenue, a long-term solution is eventually needed. CONTRACT DOCUMENTS INTERSECTION OF ANSBOROUGH AVENUE AND DOWNING AVENUE TRAFFIC SAFETY IMPROVEMENTS CITY OF WATERLOO, IOWA BLACK HAWK COUNTY DOT Project Number: CS -TSF -8155(737)--85-07 City Project Number: TOF-239 TABLE OF CONTENTS 1- NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS 1-1 RECEIVING OF BIDS I-1 PUBLIC HEARING I-1 II- INSTRUCTION TO BIDDERS II -1 III- FORM OF BID OR PROPOSAL III -1 IV- BID BOND IV -1 V- TARGETED SMALL BUSINESS (TSB) AFFIRMATIVE ACTION CONTRACTOR'S RESPONSIBILITIES ON NON -FEDERAL -AID PROJECTS (THIRD -PARTY STATE -ASSISTED PROJECTS) V-1 VI- SPECIFICATIONS FOR TRAFFIC WORKS VI -1 A. GENERAL VI -1 1. Scope VI -1 B. DEFINITIONS VI -1 1. Terms used in these Standard Specifications VI -1 C. RELATED SPECIFICATIONS AND STANDARDS VI -1 D. TRAFFIC SIGNALIZATION VI -2 1. General VI -2 2. Solid State Actuated Traffic Signal Controllers V1-2 3. Controller Cabinet VI -2 4. Loop Detector Amplifiers VI -4 5. Traffic Signal Battery Backup System (BBS) VI -4 6. Vehicular Signal Heads VI -5 7. Pedestrian Signal Heads VI -6 8. Backplates VI -6 9. Foundations VI -6 10. Traffic Signal Pedestals VI -7 11. Galvanized Steel Traffic Signal Supports And Light Poles VI -7 12. Electrical VI -8 13. Bonding and Grounding VI -9 14. Cables and Wires VI -9 15. Handholes VI -10 16. Conduit VI -10 17. Fiber Optics Cable VI -11 18. Mounting Hardware VI -13 19. Pedestrian Pushbutton Detectors VI -13 20. Accessible Pedestrian Signals VI -13 21. Signal Service Meter Bypass Socket VI -14 22. Power Disconnect VI -14 23. Emergency Vehicle Pre-Emption (EVP) System VI -14 24. Traffic Monitoring Camera VI -15 25. Wireless Communications VI -15 26. Inductive Detector Loops VI -15 27. Luminaires VI -17 28. Video Detection System (VDS) VI -17 29. Salvaged Materials VI -18 30. Method of Measurement and Basis of Payment VI -18 E. SIGNS VI -19 1. Signing Material VI -19 2. Street Name Signs VI -19 F. PAVEMENT MARKINGS VI -19 1. Pavement Markings VI -19 2. High Durability Pavement Markings VI -19 G. ESTIMATED QUANTITIES FOR LUMP SUM TRAFFIC SIGNALIZATION BID ITEM VI -20 VII- SPECIAL PROVISIONS VII -1 VIII- GENERAL CONDITIONS OF CONTRACT VIII -1 A. Scope VIII -1 B. Inclusion of Documents VIII -1 C. Contractor's Responsibility VIII -1 D. Traffic Control VIII -3 E. Coordination With Utilities VIII -3 F. Contractor Submissions VIII -3 G. Payments VIII -4 IX- SPECIAL CONDITIONS OF CONTRACT IX -1 X- CONTRACT X-1 ii I- NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS NOTICE OF PUBLIC HEARING On Specifications, Form of Contract, and Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Bids for INTERSECTION OF ANSBOROUGH AVENUE AND DOWNING AVENUE TRAFFIC SAFETY IMPROVEMENTS RECEIVING OF BIDS City of Waterloo is accepting sealed bids for construction of the INTERSECTION OF ANSBOROUGH AVENUE AND DOWNING AVENUE TRAFFIC SAFETY IMPROVEMENTS. Sealed bids will be received by the City Clerk at City Hall, 715 Mulberry St, Waterloo, IA 50703 until October 16, 2014 at 1:00 p.m. Project detail documents are now on file in the office of the City Clerk. City of Waterloo will issue tax exempt certificates to the successful bidder and any subcontractors to purchase qualifying materials for this project free of sales tax. PUBLIC HEARING The City Council will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost at 5:30 p.m. on October 20, 2014, in the Harold E. Getty Council Chambers in the City Hall. You may appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the hearing. Proposals will be opened and read aloud in the Waterloo City Clerk's Office in the City Hall, on October 16, 2014 at 1:00 p.m. The bids will be acted upon on a later date after the proposals have been reviewed and approved. The project involves traffic safety improvements by modifying traffic signalization. The prior proceedings of the City Council referring to the project, and the Contract Documents are hereby made a part of this notice and shall be an integral part of the contract to be awarded. Contract Documents means the collection of all the documents prepared for and used in the course of advertising and awarding the contract such as Plans, Specifications, Special Provisions, Form of Contract, Form of Bid, General Conditions of Contract, and all other forms and documents. A performance bond will be required before a contract is awarded. A contract will be awarded to the qualified bidder submitting the most favorable bid considering price among other factors. The City reserves the right to reject any or all bids, re -advertise, waive informalities, and consider proposals along with the bid price. Bids may be held by the City for 30 days from the day of the opening of bids prior to awarding the contract. This is a local letting. No federal funds are involved. Liquidated damages will be charged in the amount of $25 per day. A 5% bid security shall accompany the bid in a separate envelope. CITY OF WATERLOO, IOWA Suzy Schares City Clerk NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS PAGE I-1 II- INSTRUCTION TO BIDDERS 1- Two separate envelopes are expected marked as "Bid Proposal" and "Bid Security". All envelopes should be inside a larger envelope marked with the name of project and the bidder's name. The TSB PRE-BID CONTACT INFORMATION FORM should be contained inside the Bid Proposal envelope. INSTRUCTION TO BIDDERS PAGE II -1 III- FORM OF BID OR PROPOSAL INTERSECTION OF ANSBOROUGH AVENUE AND DOWNING AVENUE TRAFFIC SAFETY IMPROVEMENTS CITY OF WATERLOO, IOWA Honorable Mayor and City Council, Waterloo, Iowa The undersigned, being a Corporation existing under the laws of the State of Partnership consisting of the followin , a g partners: , having familiarized (himself) (themselves) (itself) with the plans and specifications as well as all other contract documents listed in the Table of Contents and Addenda (if any), now on file in the office of the City Clerk, City Hall, Waterloo, Iowa, proposes to construct and build INTERSECTION OF ANSBOROUGH AVENUE AND DOWNING AVENUE TRAFFIC SAFETY IMPROVEMENTS, all in accordance with the above -listed documents for the prices listed below: Total Bid Price in Writing: Dollars Total Bid Price: $ (numbers) 1. In submitting this bid, the bidder understands that the right is reserved by the City of Waterloo, Iowa, to reject any or all bids. If notice of the acceptance of this bid is mailed, emailed, faxed, or delivered to the undersigned within thirty (30) days after the opening thereof, or at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form within ten (10) days after the agreement is presented to him. 2. The bidder has received the following Addendum or Addenda: i. Addendum No. Date 3. The City reserves the right to reduce project size prior to the award of a contract due to budgetary limitations. 4. The City reserves the right to select a bid that is most advantageous to the City, price included. 5. The successful bidder agrees to submit a breakdown of prices for the lump sum traffic signalization item as per signal quantity items shown on the plans immediately after the bidder is awarded the contract. (Name of Bidder) (Date) BY: Title Official Address: (Including Zip Code): I.R.S. No. FORM OF BID PAGE III -1 ITEM QNTY UNITS UNIT PRICE TOTAL ITEM PRICE 1 Traffic Signalization 1 LS 2 Traffic Control 1 LS 3 Mobilization 1 LS Total Bid Price in Writing: Dollars Total Bid Price: $ (numbers) 1. In submitting this bid, the bidder understands that the right is reserved by the City of Waterloo, Iowa, to reject any or all bids. If notice of the acceptance of this bid is mailed, emailed, faxed, or delivered to the undersigned within thirty (30) days after the opening thereof, or at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form within ten (10) days after the agreement is presented to him. 2. The bidder has received the following Addendum or Addenda: i. Addendum No. Date 3. The City reserves the right to reduce project size prior to the award of a contract due to budgetary limitations. 4. The City reserves the right to select a bid that is most advantageous to the City, price included. 5. The successful bidder agrees to submit a breakdown of prices for the lump sum traffic signalization item as per signal quantity items shown on the plans immediately after the bidder is awarded the contract. (Name of Bidder) (Date) BY: Title Official Address: (Including Zip Code): I.R.S. No. FORM OF BID PAGE III -1 IV- BID BOND KNOW ALL MEN BY THESE PRESENTS, that we, , as principal, and , as surety we held and firmly bound unto the CITY OF WATERLOO, Iowa. In the penal sum Dollars ($ ), lawful money of the United States, for the payment of which sum will and truly be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. The condition of this obligation is such that whereas the principal has submitted the accompanying for bid dated the day of 201 , NOW, THEREFORE, (a) If said bid shall be rejected, or in the alternate. (b) If said bid shall be accepted and the principal shall execute and deliver a contract specified and shall furnish a bond for his/her faithful performance of said contract, payment of all persons performing labor or furnishing materials in connection therewith, all other respects perform the agreement created by the acceptance of said bid, Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the city in liquidation of damages sustained in the event that the principal fails to execute the contract and provide the bond as provided in the specifications or by law. in the form and for the and shall in The surety, for value received, hereby stipulates its bond shall be in no way impaired or affected may accept such bid or execute such contract; such extension. and agrees that the obligations of said surety and by any extension of the time within which the city and said surety does hereby waive notice of any IN WITNESS WHEREOF, the principal and the surety, have hereunto set their hands and seals, and such of them as are corporations, have caused their corporate officers this day of , A.D. 201 Witness Principal By Surety (Title) By Witness Attorney -in -Fact BID BOND (Seal) (Seal) PAGE IV -1 V- TARGETED SMALL BUSINESS (TSB) AFFIRMATIVE ACTION CONTRACTOR'S RESPONSIBILITIES ON NON- FEDERAL -AID PROJECTS (THIRD -PARTY STATE -ASSISTED PROJECTS) 1. TSB DEFINITION A TSB is a small business, as defined by Iowa Code Section 15.102(5), which is 51% or more owned, operated and actively managed by one or more women, minority persons or persons with a disability. Generally this is a for-profit small business enterprise under single management, is located in Iowa and has an annual gross income of less than 4 million dollars computed as an average of the three preceding fiscal years. 2. TSB REQUIREMENTS In all State -assisted projects made available through the Iowa Department of Transportation, local governments have certain affirmative action requirements to encourage and increase participation of disadvantaged individuals in business enterprises. These requirements are based on Iowa Code Section 19B.7 and 541 Iowa Administrative Code Chapter 4. These requirements supersede all existing TSB regulations, orders, circulars and administrative requirements. 3. TSB DIRECTORY INFORMATION Available from: Iowa Department of Inspections and Appeals Targeted Small Business Lucas Building Des Moines, IA 50319 Phone: 515-281-7102 Website: http://dia.iowa.qov/paqe7.html 4. THE CONTRACTOR'S TSB POLICY The contractor is expected to promote participation of disadvantaged business enterprises as suppliers, manufactures and subcontractors through a continuous, positive, result -oriented program. Therefore the contractor's TSB policy shall be: It is the policy of this firm that Targeted Small Business (TSB) concerns shall have the maximum practical opportunity to participate in contracts funded with State -assisted funds which are administered by this firm (e.g. suppliers, manufactures and subcontractors). The purpose of our policy is to encourage and increase the TSB participation in contracting opportunities made available by State -assisted programs. 5. CONTRACTOR SHALL APPOINT AN EQUAL EMPLOYMENT OPPORTUNITY (EEO) OFFICER The contractor shall designate a responsible person to serve as TSB officer to fulfill the contractor's affirmative action responsibilities. This person shall have the necessary statistics, funding, authority and responsibility to carry out and enforce the firm's EEO policy. The EEO officer shall be responsible for developing, managing and implementing the program on a day-to-day basis. The officer shall also: A. For current TSB information, contact the Iowa Department of Inspections and Appeals (515- 281-7102) to identify potential material suppliers, manufactures and contractors. B. Make every reasonable effort to involve TSBs by soliciting quotations from them and incorporating them into the firm's bid. C. Make every reasonable effort to establish systematic written and verbal contact with those TSBs having the materials or expertise to perform the work to be subcontracted, at least two weeks prior to the time quotations are to be submitted. Maintain complete records of negotiation efforts. TARGETED SMALL BUSINESS PAGE V-1 D. Provide or arrange for assistance to TSBs in seeking bonding, analyzing plans/specifications or other actions that can be viewed as technical assistance. E. Ensure the scheduled progress payments are made to TSBs as agreed in subcontract agreements. F. Require all subcontractors and material suppliers to comply with all contract equal opportunity and affirmative action provisions. 6. COUNTING TSBs PARTICIPATION ON A PROJECT TSBs are to assume actual and contractual responsibilities for provision of materials/supplies, subcontracted work or other commercially useful function. A. The bidder may count: (1) Planned expenditures for materials/supplies to be obtained from TSB suppliers and manufacturers; or (2) Work to be subcontracted to a TSB; or (3) Any other commercially useful function. B. The contractor may count: (1) 100% of an expenditure to a TSB manufacturer that produces/supplies goods manufactured from raw materials. (2) 60% of an expenditure to TSB suppliers that are not manufacturers; provided the suppliers perform a commercially useful function in the supply process. (3) Only those expenditures to TSBs that perform a commercially useful function in the work of a contract, including those as a subcontractor. (4) Work the Contracting Authority has determined that it involves a commercially useful function. The TSB must have a necessary and useful role in the transaction of a kind for which there is a market outside the context of the TSB program. For example, leasing equipment or purchasing materials from the prime contractor would not count. 7. REQUIRED DATA, DOCUMENTS AND CONTRACT AWARD PROCEDURES FROM BIDDERS/CONTRACTORS FOR PROJECTS WITH ASSIGNED GOALS A. Bidders Bidders who fail to demonstrate reasonable positive efforts may be declared ineligible to be awarded the contract. Bidders shall complete the bidding documents plus a separate form called "TSB Pre -Bid Contact Information". This form includes: (1) Name(s) of the TSB(s) contacted regarding subcontractable items. (2) Date of the contract. (3) Whether or not a TSB bid/quotation was received. (4) Whether or not the TSB's bid/quotation was used. (5) The dollar amount proposed to be subcontracted. B. Contractors Using Quotes from TSBs Use those TSBs whose quotes are listed in the "Quotation Used in Bid" column along with a "yes" indicated on the Pre-bid Contact Information form. TARGETED SMALL BUSINESS PAGE V-2 C. Contractors NOT Using Quotes from TSBs If there are no TSBs listed on the Pre-bid Contract Information form, then the contractor shall document all efforts made to include TSB participation in this project by documenting the following: (1) What pre -solicitation or pre-bid meetings scheduled by the contracting authority were attended? (2) Which general news circulation, trade associations and/or minority -focused media were advertised concerning the subcontracting opportunities? (3) Were written notices sent to TSBs that TSBs were being solicited and was sufficient time allowed for the TSBs to participate effectively? (4) Were initial solicitations of interested TSBs followed up'? (5) Were TSBs provided with adequate information about the plans, specifications and requirements of the contract? (6) Were interested TSBs negotiated with in good faith? If a TSB was rejected as unqualified, was the decision based on an investigation of their capabilities? (7) Were interested TSBs assisted in obtaining bonding, lines of credit or insurance required by the contractor? (8) Were services used of minority community organization, minority contractors groups; local, State and Federal minority business assistance offices or any other organization providing such assistance. The above documentation shall remain in the contractor's files for a period of three (3) years after the completion of the project and be available for examination by the Iowa Department of Inspections and Appeals. 8. POSITIVE EFFORT DOCUMENTATION WHEN NO GOALS ARE ASSIGNED Contractors are also required to make positive efforts in utilizing TSBs on all State -assisted projects which are not assigned goals. Form "TSB Pre-bid Contact Information" is required to be submitted with bids on all projects. If there is no TSB participation, then the contractor shall comply with Section 7C. of this document prior to the contract award. 9. PRE-BID CONTACT INFORMATION Bidders must submit this form with their bid. If there are no TSB subcontractors submit the form anyway and write on it none -contacted, non -available, etc. TARGETED SMALL BUSINESS PAGE V-3 Form 730007WP 7-9 Contractor Project# County City TARGETED SMALL BUSINESS (TSB) PRE-BID CONTACT INFORMATION Page# (To In order for your bid to be considered responsive, you are required to provide nforrm ton ontthis Bfo ml Bidders showing your hTargeted e tSmall Business Contract Provision) made with your bid submission. and confirmation. made good faith efforts to meet the goals. In the event it is determined that the Targeted Small Business goals are not met, then before awarding the contract, the Contracting Authority will make a determination as to whether or not the apparent successful low bidder NOTE: Every effort shall be made to solicit quotes or bids on as many subcontractable items as necessary to achieve the established goals. If a TSB's quote is used in the bid, it is assumed that the firm listed will be used as a subcontractor. TABLE OF INFORMATION SHOWING BIDDERS PRE-BID This information is subject to verification TARGETED SMALL BUSINESS (TSB) CONTACTS SUBCONTRACTOR TSB DATES CONTACTED QUOTES RECEIVED QUOTATION USED IN BID YES/ NO DATES CONTACTED YES/ NO DOLLAR AMT. PROPOSED TO BE SUBCONTRACTED Total dollar amount proposed to be subcontracted to TSB on this project $ List items by name to be subcontracted: TARGETED SMALL BUSINESS PAGE V-4 VI- SPECIFICATIONS FOR TRAFFIC WORKS A. GENERAL 1. Scope a. These Specifications cover the work described in the contract documents. It covers furnishing all labor, equipment and materials, and performing all required operations to complete the work as per contract documents and to provide a completely operational and working signal system. Where reference is made to the codes, standard specifications, supplemental specifications, the safety orders, the general orders, the standards, laws, and ordinances, it shall mean the version of the reference that is in effect on the bid advertising date. b. All work shall be performed and all material and equipment shall be provided in accordance with these Standard Specifications except where modified in the Special Provisions or elsewhere in the contract documents. B. DEFINITIONS 1. Terms used in these Standard Specifications a. Specifications means this document titled SPECIFICATIONS FOR TRAFFIC WORKS" b. Iowa DOT means the Iowa Department of Transportation. c. City means City of Waterloo, Iowa, or its representatives. d. WTOD means City of Waterloo Traffic Operations Department. e. Punch List means a list of items that need to be corrected by the Contractor on the project before the final acceptance can be made. f. Response Time means the elapsed time from when the Contractor is given a notice to take certain actions to the time the Contractor actually starts the action. g. LED means light emitting diode. h. IP means Internet Protocol. i. APS means Accessible Pedestrian Signals. C. RELATED SPECIFICATIONS AND STANDARDS a. The Contractor shall comply with all of the standards listed below: b. ANSI (American National Standards Institute) Standards. c. ASTM (American Society for Testing Materials) Standards. d. EIA (Electronics Industries Associations) Standards. e. Iowa DOT Standard Specifications for Highway and Bridge Construction, and all Current Supplemental Specifications, in Particular Sections 2402, 2403, 2404, 2405. 2408, 2423, 4187, and Division 26, except that Article 1107.06 shall not apply, which requires that all products of iron, steel, or a coating of steel which are incorporated into the work shall be of domestic origin and shall be melted and manufactured in the United States.. f. IMSA (International Municipal Signal Association) Standards. g. ITE (Institute of Transportation Engineers) Standards. h. MUTCD - Iowa Manual on Uniform Traffic Control Devices. i. National Electrical Code. j. National Electrical Safety Code. k. NEMA (National Electrical Manufacturers Association) Standards. I. Specifications of the Underwriters Laboratories, Inc. m. TIA (Telecommunications Industries Association) Standards. n. TIA/EIA (Telecommunications Industry Association/Electronic Industries Alliance) 568 SPECIFICATIONS PAGE VI -1 o. NTCIP (The National Transportation Communications for Intelligent Transportation System) Protocol. p. All pertinent local, state and federal laws and regulations covering installation, material, design, construction, and operation. q. The Contractor shall notify WTOD in writing of any discrepancy or ambiguity as to the intent or meaning of the Contract Documents before starting to work on that area. WTOD will supply the Contractor in writing with the intent. The decision of WTOD shall be final and conclusive. D. TRAFFIC SIGNALIZATION 1. General a. The contract work shall comply with the applicable requirements of the Iowa DOT's Standard Specifications for Highway and Bridge Construction and current supplements, in particular the following parts: i) Section 2402: Excavation for Structures ii) Section 2403: Structural Concrete iii) Section 2404: Reinforcement iv) Section 2405: Foundations and Substructures v) Section 2408: Steel Structures vi) Section 2423: Support Structures for Highway Signs, Luminaires, and Traffic Signals vii) Section 2525: Traffic Signalization viii) Section 4187: Materials for Support Structures ix) Division 26: Roadside Development (2601.01 to 2612) b. Materials shall be of new stock unless the plans provide for the relocation or the use of materials furnished by others. New materials shall be the products of approved suppliers and manufacturers, approved by the Engineer. Miscellaneous electrical equipment and materials shall be UL approved. 2. Solid State Actuated Traffic Signal Controllers a. Controller shall be NEMA TS -2 Type 1 fully NTCIP ready. Controllers shall be capable of providing a minimum of eight vehicle phases and eight pedestrian phases. A minimum of four independent pre- emption functions shall be provided on the controller. b. Controller shall be ready for being integrated into a central interconnect system through IP -based, fiber optics interconnection and be able to fully communicate with central control software and accept central controller commands for operation. Controllers shall have all the latest upgrade revisions made to them. c. Direct human interface shall be through menus or graphics user interface. d. Controller shall be capable of time of day, day of week, and time of day pre-programming with active NTCIP communications and shall be fully compatible with and capable of full communications with and operation of at least one, and preferably both, of City's existing controller manufacturers, Econolite and Siemens. Controllers shall be capable of free operation and shall revert to such operation in the event of an appropriate signal from the master or central controller or an interruption in the communications for about three consecutive cycles. e. Controllers shall be provided with volume -density operational features and shall be capable of generating database and status reports. f. Each local controller shall have a removable memory key or USB slot for copying controller data for either backup or for transferring to another controller. 3. Controller Cabinet a. The controller cabinet shall be a fully operational and functional NEMA TS2 Type 1 cabinet that is fiber optics ready and NTCIP ready and shall meet or exceed all the requirements of the Specifications. The controller cabinet shall include everything for TS2 operations, such as bus interface units (BIU), power supplies, MMU, necessary two -channel detector cards, and all other SPECIFICATIONS PAGE VI -2 necessary components. Cabinet shall come with mounted 110 V power strip with at least four outlets and mounted 100/10 hardened managed Ethernet switch with at least five outlets. All external communications to the cabinet's components shall be through the Ethernet switch. b. All conduit openings in the controller cabinet shall be seated with a sealing compound. This compound shall be a readily workable soft plastic, except those provided for drains. It shall be workable at temperatures as low as 30° F, and shall not melt or run at temperatures as high as 300` F. c. Controller cabinets shall be dust proof, weatherproof and made from high-grade aluminum to furnish housing for the control equipment and terminal facilities. Anchor bolts shall be included. A gasket panel police door shall be provided with police lock, two keys, flash switch and signal shutdown switch. A 15 AMP GFCI duplex receptacle and lamp base with on-off toggle switch shall be provided. Outlet and lamp shall be fused ahead of the cabinet circuit breaker. The detector rack(s) shall be capable of eight -phase operation plus four pre-emption channels. The 12 -bay load switch shall be provided and loaded appropriately. d. Maintenance Switches. Inside the cabinet shall include properly rated and of good quality Stop Time Control, Timer Power, Flash, and Detector Test Switches. e. The stop time control switch shall be a three -position switch labeled MANUAL -OFF -NORMAL. The center off position shall allow the controller to cycle normally during flash. f. The flash switch shall let the controller continue to operate within the cabinet for field evaluation of the controller. g. The lowest field connection shall be at least 3 inches from the bottom of the cabinet. The anchor bolts shall be secured with nuts which shall not have more than three full threads exposed or interfere with field connections. The field terminals shall attach to the controller cabinet with color coded Y, R, G and B electrical spring wire connectors. Connectors shall be designed flexible and durable with an outer insulator providing a compact, fully insulated connection without cutting or abrading wires. The four spring connectors shall have a corrosion resistant steel inner shell to strengthen them while permitting spring expansion and contraction due to temperature changes. The connector shall have a deep, flared skirt to protect against shorts and shiners. The connector shall have a flexible base to allow the connector to bend with wires. h. The field terminals shall connect to the controller cabinet with standard screws. Lug terminals will not be accepted. i. No hardware or terminal facilities shall be attached to the cabinet door, excluding an intersection call/display panel and test switches as required. j. Two cabinet electrical prints shall be provided for each cabinet. k. Where the cabinet seats on the concrete base, the bottom edge of the cabinet shall be waterproofed. Appropriate silicone sealing caulk shall be applied to the mating surface of concrete at a minimum bead diameter of 1/2 inch to 3/4 inch before installing the cabinet so that when the cabinet is being installed, securing anchor bolts provide for even and uniform spreading of the sealing material. The underside of the cabinet flange shall be free from any foreign objects, washers, spacers, etc., before caulking procedure. I. All cabinet and police door locks shall use a standard key and standard skeleton key. The police panel flash switch shall be wired such that when it is switched to "flash" the controller will return to its initialization point and remain there until turned off flash. m. All load switches shall conform to the triple -circuit solid-state type load switch as specified in the NEMA standard "TS2-6.2 Three -Circuit Solid State Load Switches". Load switches shall have LED input and output indications. LED indications shall be provided to reflect the DC driver state for red, yellow and green. The closing or opening of signal circuits shall be positive without objectionable dark intervals, flickering of lights or conflicting signal indications. All internal components shall be accessible without encapsulation. n. Power supply loads shall be metered. o. Any load switch circuit supplying power to a single indication with the exception of a red light shall have a ballast resistor attached inside the cabinet. A 10 watt or greater, 3000 ohm resistor shall be adequate. p. Each circuit shall be a 10 ampere rated driver, LED lamp load at 120 VAC. SPECIFICATIONS PAGE VI -3 q. Lightning and Over -Voltage Protection. The Contractor shall furnish and install lightning protection devices within each control cabinet to protect all equipment from over voltage and over current. Cabinet AC power/lightning and overload protection devices shall consist of a solid state surge protector connected to the cabinet ground. A filtering surge protector (surrestor) shall be used. r. Loop isolation transformer to allow operation with a single point short between loop and ground. s. The MSD harness wiring shall all be terminated on a separate dedicated termination panel. t. All incoming service voltage connections (including breakers) shall have clear plastic protective shielding covers. u. Unless otherwise shown on the plans, the supplier shall install one 20 AMP breaker, 1 -pole for traffic signals, one 30 AMP, 2 -pole breaker for lighting, one 60 AMP, 2 -pole breaker for main conductors inside each cabinet. v. The controller cabinet shall have installed a disconnect panel box, which will shut power off to all circuits inside the cabinet. The disconnect panel box shall be wired as shown on the plans. The cabinet shall come with an installed disconnect breaker panel and shall be connected as per the traffic signal schematic on the project plans. Disconnect breaker panels shall be G.E. model TL412C metal 4 circuit (9 inch by 7 1/2 inch by 3 inch), Square D model 1 -Q06 -12L1005 metal 6 circuit (13 inch by 9 inch by 4 inch), Cutler Hammer BR48L1258P (13 inch by 11 inch by 3.5 inch) or approved equal. 4. Loop Detector Amplifiers a. All loop detector amplifiers shall be two -channel card rack -mounted. The card rack shall include an appropriate power supply. Acceptable amplifiers can be any of IDC, Sarasota, EDI, or Reno brands. The detector card rack shall also accommodate video detection cards when necessary. b. Detectors shall have the capability of operating in "pulse" or "presence" mode, "delay" timing on each channel, adjustable in 1 second increments or less, and "extension" timing on each channel, adjustable in 0.5 -second increments or less. 5. Traffic Signal Battery Backup System (BBS) a. The BBS shall come complete with all the necessary components for a fully functional and operational system and shall include all necessary components such as inverter -charge, batteries, manual bypass, etc. The BBS shall provide uninterrupted power supply in case of mainline power outages or power supply inadequacies and shall be designed to meet NEMA temperature specifications of -40° F to +174 F. b. Battery backup system shall be housed inside a separate cabinet attached to the control cabinet, or inside a separate detached cabinet as specified on the plans except if a hybrid control cabinet is supplied where the control cabinet is designed to house the BBS. All cabinets shall meet the requirements of traffic control cabinets mentioned in the Specifications. Batteries shall be installed in position to be readily accessible for maintenance. All components shall conform to required NEMA, NEC, and UL standards. A chassis ground point shall be provided. One yellow LED indicator light visible on the outside of the control cabinet shall be installed. This LED light shall light up when the BBS is activated and is powering the intersection. c. System shall operate with full control run time for at least one hour. In addition, the system shall provide at least four hours of additional flashing operation. When active, BBS unit shall provide power to the signal system without any deficiency in signal performance and signal indication. There shall be enough power appropriate for the number of signals heads and phasing operation of the intersection. The BBS unit shall be delivered with maintenance manuals and schematic diagrams. d. BBS shall come with a bypass and isolation switch. There shall be adequate cabinet ventilation with bug screens, cleanable filters and an exhaust fan. e. Batteries shall be maintenance -free. Batteries shall be furnished and installed with appropriate fuses. Batteries shall be lightweight for personnel safety and protection plus ease of installation and maintenance. BBS operation shall not cause excessive heat to negatively affect signal operation. f. Battery charging system shall not allow for overcharging and overheating of the batteries. g. As a minimum the BBS shall have the following capabilities: SPECIFICATIONS PAGE VI -4 i) Capacity of 1600 watts ii) DC voltage of 72V iii) Charger rectifier IGBT, Three -Step with temperature compensation, 0 .3c charge, 180 watts iv) Sine wave, THD less than 3%, less than or equal to 3Hz or 1Hz ( Setting by software) v) Frequency stability ± 0.1% unless synchronized to line. vi) Transfer time 0 ms vii) Crest factor 3:1 viii) Efficiency up to 92% ix) DC start x) 6 Pole Anderson latching AC connection lx, 5-15R output receptacle xi) 4 Pole Anderson latching DC connection with reverse polarity interlock xii) Dual Function Ten -Hr delay dial timer with 3 Pole N/O and N/C isolated terminal output. xiii) Utility fail, on battery, low Battery, battery fail, UPS alarm, inverter ON, EPO -1+1- N/O or N/C selectable relay output terminal xiv) Emergency power off dry contact terminal shuts off the UPS output voltage xv) LCD display capable of displaying AC input/output voltage, input output frequency, battery voltage, UPS temperature, voltage settings, load percentage, bypass setting, alarm fault codes etc. h. BBS shall have full warranty for two years. 6. Vehicular Signal Heads a. Signal indications shall be 12 inches in diameter and sectional in construction requiring one section for each light indication. b. All traffic signal light sources shall be LED. LED and LED assemblies shall meet all pertinent NEMA, IEEE, and ITE standards. c. Signal head lenses can be made of glass or ultraviolet stabilized synthetic materials. Non - polycarbonate synthetic lenses shall meet the ITE color standards and 3 1/2 -foot drop test. Lenses shall be capable of withstanding ultraviolet exposure from direct sunlight for a minimum period of 36 months without exhibiting evidence of deterioration. Lenses may be tinted or may use transparent film or materials with similar characteristics to enhance "ON/OFF" contrasts. If a polymeric lens is used, a surface coating or chemical surface treatment shall be used to provide front surface abrasion resistance. d. The housing for the individual sections shall be made of a die-cast aluminum or UV stabilized polycarbonate. The top and bottom of each section shall have an integral locking ring with separations to permit rotation of the signal head in 5 degree or smaller increments. Openings in the top and bottom of the signal shall accommodate standard 1 1/2 -inch bracket arms. All joints between sections shall be waterproof. Locknuts or other means approved by the Engineer shall hold the section firmly together. e. Each section shall be complete with a one-piece, hinged door with watertight gaskets and two stainless steel locking devices. The hinged pins shall be designed so that the doors may be easily removed and reinstalled without use of special tools. f. The lamp socket shall be equipped with color -coded wire, red, yellow, or green, depending upon the lens color of the section. g. The socket wires shall be a minimum of 26 inches long, composed of wire with insulation designated to withstand 105' C. The wiring leads shall be terminated with spade lugs for ease of connection to terminal block. The socket shall be equipped with a gasket to insure a dust -tight fit. h. A coupling washer assembly comprised of two washers, three cadmium -plated bolts, nuts and lock washers shall lock the individual sections together. The hole in the coupling washer assembly shall be large enough to accommodate three 3/4 -inch cables. i. Certification. The City shall be furnished with a certification from the manufacturer of the signal head that the equipment furnished under the contract documents complies with all provisions of the Specifications. If there are any items which do not comply with the contract documents, a list of those SPECIFICATIONS PAGE VI -5 exceptions must be detailed on the certification. j. All screws, latching bolts and hinge pins shall be according to manufacturers' recommendations. k. One section of the three section signal shall be equipped with a six -position terminal block for termination of field wiring. Each five -section signal shall be equipped with an eight -position terminal block. I. All surfaces of metal signal housing doors and visor shall be oven -baked, black enamel, except the doors and visors shall be flat black. m. During the course of construction and until the new signals are placed in operation, signal faces shall be covered or turned away from approaching traffic. When ready for operation, they shall be securely fastened in position facing toward approaching traffic. All traffic signal displays shall be installed as indicated on the plans and aligned and leveled per MUTCD on all axes. All optically programmable signal heads shall be properly programmed to limit their field of view as directed by the Engineer. Three -section overhead displays located on mast arms should have the red indication above the mast arm and five -section displays shall have two sections above the mast arm n. Visors. Each lens shall have an aluminum or UV stabilized polycarbonate cut-off tunnel visor not less than 8 inches in length and designed to shield each lens. Visors shall have a minimum thickness of 0.05 inch and be painted flat black. 7 Pedestrian Signal Heads a. All pedestrian signal heads shall include all the necessary fittings and adjustable cable tie type brackets and shall use LED. b. The pedestrian signal shall be 16 inches, with a universal don't walk "HAND" symbol indication and a universal walk "MAN" symbol indication in one section head, and countdown timers. c. Other properties shall be the same as defined for vehicular traffic signal heads defined earlier. 8. Backplates a. Backplates shall be made of aluminum or ABS UV stabilized plastic and shall be louvered. Backplates shall be 5 -inch border in size and shall be at least 0.05 inch thick. A 1 -inch radius shall be provided on all corners. Each backplate shall be furnished with all the necessary mounting hardware for attachment according to manufacturers' instructions. b. The size of each backplate shall be suitable for mounting on three -section and five -section, 12 -inch signal heads, including space for plumbizers, when called for. All mounting hardware shall be rustproof and corrosion resistant. 9. Foundations a. A screw-in metal foundation can be used in lieu of a concrete base for pedestal installations. If used, it shall be conform to manufacturer's specification for use as traffic signal pedestal pole as per plans. b. The concrete bases shall conform to the dimensions shown on the plans. The bottom of all foundations shall rest securely on firm undisturbed ground. Forms shall be used for the above ground portion of all foundations. Whenever the excavation for a foundation is irregular in shape, forms shall be used to provide the proper dimensions of the foundations below grade. The material for the forms shall be of sufficient thickness to prevent warping or other deflections from the specified pattern. The forms shall be leveled and a means shall be provided for holding them rigidly in place while the concrete is being deposited. c. The Contractor shall be responsible for the proper elevation, offset and level of each foundation. Where the foundation cannot be constructed as shown on the plans because of an obstruction, the Contractor shall relocate the foundation or use other effective methods of supporting the pole after securing the Engineer's approval. d. Anchor bolts and reinforcement shall be held rigidly in-place before the concrete is poured. Anchor bolts shall be held in-place by means of a template constructed to space the anchor bolts uniformly in accordance with the pattern shown on the plans, and not to protrude excessively after installation of equipment. e. Two conduit inlets shall be installed as a minimum per foundation. Inlets not used shall be capped below grade. A ground rod shall be placed external to each foundation. All ground rods shall be a SPECIFICATIONS PAGE VI -6 minimum of 5/8 -inch in diameter, 8 -foot long copper clad and shall be external to the concrete foundation, driven 4 inches below ground surface. Anchor bolts, conduits and reinforcement shall be held rigidly in place before the concrete is poured. f. The center of the template and the center of the concrete base shall coincide unless otherwise directed by the Engineer. High -frequency vibrator shall consolidate concrete after it is placed in the form. The top of the base shall be rounded with an edger having a radius of 1/2 inch. The exposed surface of the base shall have a rubbed surface finish. g. Should the Contractor find that it is necessary to alter or reconfigure any portion of the installation or there would be a conflict with the design versus the site grade ditches, utilities, etc., the City shall be notified in writing of the portions that are in conflict. Immediate response will be given by the City or its representative to avoid delays. h. After the foundation or base has been poured, no modification of any sort shall be made. If any part of the foundation or base is installed in an incorrect manner, as determined by the Engineer, the entire foundation or base shall be removed and the Contractor shall install a new foundation or base at no extra cost to the City. i. Prior to installing the structures, the anchor bolts shall be covered in such a manner as to protect them against damage and to protect the public from possible injury. j. The foundation must be given seven days to cure before the structures are erected. k. New bases shall be constructed and finished to the dimensions shown on the plans. Concrete shall be as specified in paragraph 2403.03 of the Iowa DOT Standard Specifications for Class C, Mix No. C-4, air -entrained P.C. concrete, and shall be placed in accordance with Section 2403 of the Iowa DOT Standard Specifications. I. Reinforcement shall be in accordance with Section 2404 of the Iowa DOT Standard Specifications. The top of the signal base shall be at a minimum of 2 inches and a maximum of 3 inches above the finished grade. m. Whenever excavation is made across parkways, driveways or sodded areas, the sod, topsoil, crushed stone or gravel shall be replaced or restored as nearly as possible to its original grade and the grade involved shall be left in a neat and presentable condition. n. Concrete sidewalks, pavements, base courses and bituminous surfaces shall be replaced with new materials. o. The backfill shall be mechanically compacted in 6 -inch layers to a density equal to that of the surrounding material. 1 0. Traffic Signal Pedestals a. The length of the pedestal, from the bottom of the base to the top of the shaft, shall be 10 feet, unless otherwise specified on the plans. For galvanized poles, the pedestal shaft shall be fabricated of tubing with a wall thickness of at least 1/8 inch. It shall have a satin brush or spun finish. The top of the shaft shall have an outer diameter to receive a pole -top mounting bracket of a traffic signal or a pedestal -mounted traffic signal controller. b. All hardware shall be of hot dipped galvanized steel in accordance with the latest revision of ASTM A123. All traffic signal pedestals shall be Sch 80 galvanized steel or Sch 80 spun aluminum. Steel shall be in conformance with the Section 2525 of the Iowa DOT Standard Specification. c. The pedestal base shall be cast -aluminum, breakaway, with a handhole. The size of the handhole shall be at least 4 inches by 6 inches and equipped with a cover, which can be securely fastened to the shaft with the use of simple tools. The surface of the base shall be prepared for painting in accordance with the manufacturer's recommendations and coated to match the pedestals. d. Bases shall have a minimum weight of 20 pounds, and shall have a four -bolt pattern uniformly spaced on a 13 3/4 -inch diameter bolt circle. e. Anchor Bolts. Galvanized, hot rolled steel anchor bolts, sizes as determined by the pole manufacturer, shall be supplied, complete with all the hardware required for installation. The anchor bolts shall have a right angle bend at the bottom end and threaded at the top end. 1 1. Galvanized Steel Traffic Signal Supports and Light Poles a. The signal mast arms, support poles and light poles shall be continuous steel poles of the anchor base type as shown on the plans. The pole shall be fabricated from low carbon (maximum carbon SPECIFICATIONS PAGE VI -7 0.30%) steel of U.S. Standard Gauge and shall be manufactured from steel sheet with one continuous welded vertical seam. b. After manufactured, they shall have a minimum yield strength of 48,000 psi. The base shall be of heavy cast or rolled steel attached to the lower end of the shaft by a continuous weld on both the inside and outside of the shaft. The diameter of the bolt circle shall be as specified by the manufacturer. c. It is permissible to fabricate poles and mast arms by welding two sections together by vendor only. Welding and fabrication shall conform to the Structural Welding Code AWS, as modified by Section 2423 of the Iowa DOT Standard Specifications. d. The pole shall be designed to support the traffic signals, lights and/or signs with the clearance as shown on the plans. Where called for on the plans, the poles shall be designed to assume high-rise design luminaire arms for streetlights. The luminaire riser may be designed and manufactured as a separate add-on piece. e. The pole shall be equipped with a minimum 2 -foot by 1 -foot 10 -inch transformer base. f. Securing of the cover of the shaft shall be possible with the use of simple tools. g. The mast arms and poles shall be equipped with all necessary hardware, shims, and anchor bolts to provide a complete installation without additional parts. h. In addition to what is shown on the plans, all signal poles and mast arms shall be designed to carry a five -section traffic signal head and a 24 inch by 36 inch sign at the end of each mast arm. i. All hardware shall be of hot dipped galvanized steel in accordance with the latest revision of ASTM A123. All mast arms and support poles shall be galvanized steel and shall be in conformance with Iowa DOT Specification 2525 of the Standard Specifications. j. All luminaire extensions shall provide for 30 -foot mounting height and 12 -foot overhang, unless otherwise specified on the plans. k. All signal supports shall contain the anchor bolts. The anchor bolts shall be constructed from A36 steel with minimum yield strength of 50,000 psi. The anchor bolts shall be hot dipped galvanized for a minimum of 12 inches on the threaded end and shall be threaded a minimum of 6 inches at one end and have a 4 -inch long, 90 -degree bend at the other end. I. Certification. The fabricator shall certify that the mast arms are capable of withstanding winds of at least 100 mph without failure; that only certified welding operators in accordance with AWS D1.1-75 or latest revisions were used; and that only electrodes as modified by the current version of AASHTO Standard Specifications for Welding of Structural Steel for Highway Bridges were used. m. Pole Erection. All poles are to be erected vertically with the mast arm at a right angle to the centerline of the street, unless otherwise specified, and securely bolted to the cast -in-place concrete foundations at the locations indicated on the plans. n. Leveling shall be accomplished by the use of nuts on each anchor bolt. One nut shall be placed on each anchor bolt and the pole placed in position on these nuts. The top nuts shall then be placed loosely and the pole adjusted to the vertical position by adjusting both the upper and lower nuts and final tightening of top nut to expose a maximum of three full threads. o. All threaded pedestal poles shall be drilled and tapped and a 1/4 inch diameter X % inch long galvanized or stainless steel bolt shall be installed through the base and the pole to prevent turning of the pole. p. The Location of All Signal Standards. The locations of all signal standards shown on the plans are subject to adjustment depending on the actual locations of existing underground utilities and overhead utilities. Actual locations of standards will be selected at the time of construction upon location of existing utilities. 12. Electrical a. Service Installation. (Traffic Signal and Lighting): The Contractor shall supply and install a 2 -inch Sch 80 PVC conduit to the source of power either to the transformer or up the power pole with a weather head connector as required by the power company supplied by the Contractor. The size of the service conductors shall be 3/c No. 3 AWG stranded conductor. The Contractor shall be responsible for coordination of this work with the power company and for payment of connection fees, if any. The address of the source of power will be as shown on the project plans. b. Pole: There shall be one conductor for each optical unit or set of optical units operating identically SPECIFICATIONS PAGE VI -8 through the same cycle and one conductor for common return. Each overhead red, yellow, green signal head shall be wired with a separate cable from a splice in the pole base according to the conductor combination specified on the plans. c. An electrical splice in each wire servicing traffic signal heads on a pole shall be made in the handhole compartment of that pole. All wiring, except loop and magnetic detector wire, shall be one continuous length of cable from the splice in the handhole compartment of the signal pole to the terminal compartment in the controller cabinet. Splices for detectors will be permitted between the detector wire and the detector lead-in cable only at the first handhole provided adjacent to the detector and will be done by City personnel. d. All splices in the handhole compartment of a signal pole shall be made using twist wire connectors. Signal cable splices shall be made using gel -filled wire nuts. Cable connections in signal heads and controller cabinets shall be made at the terminal blocks with a mechanical attachment device attached to each wire end by terminal connectors specified elsewhere in the Specifications. e. Slack for each cable shall be provided by a 4 -foot length in each handhole and a 2 -foot length in each signal and controller base (measured from the handhole compartment to the end of the cable). In those handholes where detector splices are made, a 4 -foot length of cable slack shall be provided in both the loop wire and the shielded lead-in cable. f. Cables shall be pulled through conduit by means of a cable grip designed to provide a firm hold upon the exterior covering of the cable or cables, with a minimum of dragging on the ground or pavement. This shall be accomplished by means of reels mounted on jacks or rollers and other suitable devices. A suitable wire lubricant shall be used to reduce friction and strain on wires or cables. g. Service cable runs shall be continuous from the power line located on the service pole to the meter located on the controller cabinet or from the meter located on the service pole to the terminal compartment in the controller, whichever is applicable. The service riser shall be topped by standard weather head or otherwise replaced with "U" Guard. h. Clearances to the overhead utilities shall be specified by the serving utility. The power company will furnish the electrical meter. The Contractor shall supply the service cabinet. All work shall be in accordance with Iowa DOT Specification 2525 of the Standard Specifications and the MUTCD. i. A uniform systematic color code shall be used. j. All wiring shall comply with the National Electrical Code and City Ordinance, and shall be subject to the inspection of WTOD. k. All wire shall be plainly marked on the outside of the sheath with the manufacturer's name and identification of the type of the cable. 1 3. Bonding and Grounding a. Metal conduit, service equipment, anchor bolts, metal poles, pedestals, controller cabinets, and all other electrical equipment shall be made mechanically and electrically secure to form a continuous system, and shall be effectively grounded. The grounding conductor shall be a No. 6 AWG stranded green copper wire. b. Grounding bar shall be accomplished by bonding the grounding circuits to copper clad metal, driven electrodes. All electrodes shall be as a minimum, 5/8 inch in diameter and 8 -foot long copper clad. The electrodes shall be driven vertically until the top of the rod is a minimum of 4 inches below grade. Bonding to the ground rod shall be made by means of suitable screw type positive ground rod clamps. Grounding to waterlines will not be permitted. c. Bonding of standards and pedestals shall be by means of a bonding strap attached to an anchor bolt or to 1 3/16 -inch, or longer, brass or bronze bolt installed in the pole base. d. The service meter and socket shall be bonded to a ground electrode by use of a ground clamp and a No. 6 AWG copper wire and shall be by means of cadmium -plated grounding bushing and bonding jumpers. Where there is a change at a pull box or manhole for non-metallic conduit to metallic conduit, the grounding wire in the non-metallic conduit shall be bonded to the metallic conduit. e. Existing ungrounded metal poles shall be grounded by means of a driven ground rod. 1 4. Cables and Wires a. The number of conductors and size of all traffic signal cable shall be as specified on the plans. All wire shall be plainly marked on the outside of the sheath with the manufacturer's name and SPECIFICATIONS PAGE VI -9 identification of the type of the cable. b. Service Conductors. Power cable shall be a 600 -volt, stranded, insulated, single conductor, No. 8 AWG (black and white) unless otherwise stated in the plans. Ground wire shall be No. 6 AWG green stranded copper wire. c. Signal Pole Base to Signal Pole Base. This shall be composed of either 5 -conductor No. 16 AWG or 12 -conductor No. 16 AWG cable IMSA Spec 20-1 Signal Cable — PE insulations, PE Jacket or otherwise specified on project plans. The color code should be NEMA K-1 method 1 with 600 volts rating. The signal cable conductors shall be composed of stranded wire. d. Signal Pole Base to Signal Heads. The wire running inside all signal poles (either mast arm or pedestal mounted) and mast arms to signal heads shall be No. 16 AWG cable (the number of conductors shall be specified on plans) and composed of stranded wire. e. Luminaire Conductors. Conductors shall consist of type THWN, 600 volt, and single conductor copper stranded wires, which run continuously between poles. Conductors shall meet the requirements of Article 4185.12 of the Iowa DOT Standards Specifications and shall be of the size and number shown on the plans. f. Detector Lead -In Cable. Detector lead-in cable shall be No. 16 AWG, meeting the requirements of IMSA Specification 50-2 or latest revision thereof. g. Tracer Wire. Tracer wire shall be a #10 AWG wire single conductor, stranded copper, Type THWN, with UL approval and orange jacket. Provide in conduit runs that contain fiber optic cable. 15. Handholes a. Unless otherwise indicated on the plans, handholes shall be constructed as per these Standard Specifications. b. Except for fiber optics handholes, the Contractor may furnish a poured -in-place concrete handhole, with cast iron ring and cover, or a pre -cast concrete handhole, with cast iron ring and cover, or a fiberglass handhole. Concrete pipe, meeting AASHTO Specification designation M86 for non- reinforced or M170 Class III for reinforced, of suitable length and diameter may be used, and shall be provided with cable hooks made with a minimum 1/4 -inch diameter steel material. Cast iron ring and cover may be rated light duty for non -traffic areas (155 pound minimum). Fiber optics handholes shall be as per plans. c. Handholes on fill section shall have a drain and drain pipe. d. A crushed stone sump with a minimum depth of 18 inches shall be provided beneath all handholes. e. The cover shall have the name "TRAFFIC" in 2 -inch letters cast into the lid. The handhole shall be large enough to house loops in fiber optics cable as per manufacturer's recommendation for minimum diameter of the fiber optics cable loop. f. Frames and covers for handholes shall be cast iron and conform to the dimensions shown on the plans. The top of the handhole shall be set flush with the sidewalk or driveway surface. When constructed in an earth shoulder away from the pavement edge, the top surface of the handhole shall be approximately 1 inch above the surface of the ground or as indicated on plans. g. The ends of the conduit leading into the handhole shall extend a minimum of 1 inch and not more than 2 inches beyond the inside wall. All conduits in the handhole shall slope inward in a manner so as to provide drainage of water or condensation. Each handhole shall contain a minimum of two cable hooks. The hooks shall be permanently fastened to the inside wall near the top of the handhole. h. When precast concrete sections are used for handholes, the conduit entrances shall be neatly grouted between the conduit and the precast concrete. The handhole ring shall fit snugly inside the precast concrete section. Grouting shall be done immediately after conduits are placed into the handhole to prevent washing in of debris. i. After installation of handhole and before acceptance by the City, all foreign debris, including but not limited to dirt, leaves, grout, concrete, cans and glass, shall be removed. j. All loop detector lead-in conductors shall be placed into a handhole prior to winter shut down. 16. Conduit a. The number, type, and size of conduit shall be as specified on the plans. b. Poly Vinyl Chloride. Conduit specified on the plans, as polyvinyl chloride (PVC) shall be rigid polyvinyl SPECIFICATIONS PAGE VI -10 chloride meeting the requirements of NEMA TC -2, Type 2, and applicable UL standards. c. Conduit buried in open trenches shall be placed a minimum of 18 inches deep and shall extend a minimum of 3 feet 6 inches from the back of curb unless otherwise directed by the Engineer. Open trench methods of placing conduit will be permitted except where the conduit is to be placed under existing pavement. Conduit in pavement areas shall be placed to a minimum depth of 24 inches below the finished pavement surface or as directed by the Engineer. d. The backfill materials from the placement of conduit in open trenches shall be deposited in the trench in layers not to exceed 6 inches in depth and each layer shall be thoroughly compacted before the next layer is placed. All cinders, broken concrete, or other hard abrasive materials shall be moved and shall not be used in the backfill material. All surplus material shall be removed from the public right-of-way and properly disposed e. Whenever excavation is made across parkways, driveways or sodded areas, the sod, topsoil, crushed stone or gravel shall be replaced or restored as nearly as possible to its original grade and the grade involved shall be left in a neat and presentable condition. f. Concrete sidewalks, pavements, base courses and bituminous surfaces shall be replaced with new materials. g. Underground conduits shall be laid at a distance of at least 6 inches from any water line or other utility line. h. When the plans require the conduit be placed without disturbing the existing pavement, the term "pushed" is used. Pushed conduit shall be placed by jacking, pushing, boring or any other means necessary to place the conduit without cutting or removing pavement. The size of a bored hole shall not exceed the outside diameter of the conduit, which is to be placed. Tunneling under the pavement or water jetting will not be permitted. Pits for boring shall not be closer than 2 feet to the back of curb unless otherwise directed by the Engineer. Conduits shall be Sch 80 PVC unless otherwise shown on the plans. i. When it is impractical to push the conduit under pavement due to unanticipated obstructions, the Contractor may, with the Engineer's permission, cut the existing pavement. j. Where conduit is to be placed by trenching methods under existing asphaltic pavement, an 8 -inch wide by 18 -inch deep trench shall be opened along neat lines. The trench shall be backfilled with crushed stone, acceptable to the Engineer, filled with Class M high -early strength concrete to within 4 inches of the surface level. The concrete shall be allowed to set for a minimum of 48 hours without being exposed to traffic. The final 4 inches of backfill shall be a hot bituminous concrete plant mix acceptable to the Engineer. k. A polyethylene pull rope shall be installed in all conduits, which is identified on the plans for future use. At least 2 feet of pull rope shall be doubled back into the conduit at each termination. I. Conduit shall be laid to drain and 1 -inch drains with crushed stone sumps shall be installed as shown on the plans and at all low points. m. The backfill shall be mechanically compacted in 6 -inch layers to a density equal to that of the surrounding material. Conduit shall be connected to existing and new light bases and junction boxes. All required fittings shall be furnished and installed by the Contractor to provide a continuous, enclosed conduit system between poles. Conduit under pavement and driveways shall be rigid steel conduit or PVC Schedule 80, Type 2, in accordance with Iowa DOT Specification Article 4185.10 of the Standard Specifications. All trenches shall be backfilled with material containing no broken pieces of concrete or asphalt, stone, brick, wood or other unsuitable material including nested clods. n. All conductors and wiring shall be furnished as new material and installed by the Contractor and shall conform to Iowa DOT Specification 2525 of the Standard Specifications. o. Conduit not under pavement or driveways shall be Schedule 40 PVC. p. All unused conduits, whether for future use or for later use in the project, shall be capped. q. All conduits shall be sloped to drain toward the nearest handhole, and if this should prove to be impractical, then a conduit drain shall be provided with crushed stone drainage sumps at all low points, as detailed in the plans for traffic signal bases. A permeable membrane to keep sand from washing back into the conduit shall be installed at the conduit drain. 17. Fiber Optics Cable a. Fiber optics interconnect shall remain continuous. Only the 12 strands inside the green tube shall be SPECIFICATIONS PAGE VI -11 cut, fanned out, fusion spliced to the cabinet, and terminated inside the control cabinet. b. Traffic signal controller interconnection and monitoring camera interconnection to Traffic Operations Center shall be through fiber optics cable. Fiber optics size, color codes (if any), and number of terminations shall be as shown or mentioned on the plans. c. Unless otherwise mentioned on the plans, the traffic fiber optics control communications and interconnect cable shall be housed in a 3 -inch conduit and shall have the following minimum properties. d. A minimum of 72 stranded single mode loose tube cable meeting pertinent ANSI, EIA, and TIA Specifications for the usage, installation, and location type required by this project e. Typical Core Diameter 8.3 urn ± 1.0 urn f. Cladding Diameter: 125.0 urn ± 1.0 urn g. Core concentricity ± 1% h. Attenuation Uniformity: No point discontinuity greater than 0.1 urn at Either 1310 nm or 1550 nm i. Max Attenuation 0.40 db/Mile j. The coating shall be a dual -layer UV -cured acrylate applied by the fiber manufacturer. The coating shall be mechanically or chemically strippable without damage to the fiber. The central member of the cable shall be a glass reinforced plastic rod designed to prevent the buckling of the cable. The cable core interstices shall be filled with water blocking tape to prevent water infiltration. Dielectric fillers may be included in the cable core where needed to lend symmetry to the cable cross-section. k. Buffer tubes shall be of dual layer construction with the inner layer made of polycarbonate and the outer layer made of polyester. Each buffer tube shall be water -blocked with a water-swellable yarn or tape. Buffer tubes shall be stranded around the central member using reverse oscillation, or "SZ", stranding process. I. The buffer tubes shall meet TIA/EIA-598A, "Color Coding of Fiber Optic Cables". The fiber cable shall include loose tubes with 12 fibers in each tube. m. The cable tensile strength shall be provided by a high tensile strength aramid yarn and/or fiber glass. n. All dielectric cables, without armoring, shall be sheathed with medium density polyethylene. The minimum nominal jacket thickness shall be 0.055 inch. Jacketing material shall be applied directly over the tensile strength members and flooding compound. The jacket or sheath shall be marked with the manufacturer's name and the words "Optical Cable," the year of manufacture, and sequential feet marks. The markings shall be repeated every 2 feet. The actual length of the cable shall be within the range plus 1% of the length marked. The marking shall be in a contrasting color to the cable jacket. Additionally, the jacket marking shall have a durable weatherproof label which shows the actual attenuation of each fiber expressed in dB/mile. o. The cable shall be fabricated to withstand a maximized pulling tension of 600 pounds during installation (short term) and 135 pounds upon installation (long term). p. The shipping, storing, installing and operating temperature range of the cable shall be -40° F to +158' F. q. The manufacturer shall test at the 100% level all fiber optic cable for the following tests: i) Each fiber proof tested at a minimum load of 350 Mpa. ii) Each fiber tested for attenuation and the reading shall be part of cable labeling. r. The cable shall meet the appropriate standard Fiber Optic Test Procedure for the following measurements: i) Fluid Penetration ii) Compound Drip iii) Compressive Loading Resistance iv) Cyclic Flexing v) Cyclic Impact vi) Tensile Loading and Bending s. The cable ends shall be available for testing. The cable ends must be sealed to prevent moisture impregnation. t. Fiber Optic Jumpers/Patch Cords. All fibers entering the traffic signal controller cabinet shall be terminated in the fiber optic termination unit within the traffic controller cabinet. Length of patch cord will vary according to distribution unit to traffic signal controller, fiber optic modem, or video modem location within controller cabinet and shall provide for 2 feet of total slack. u. A sufficient number of patch cords shall be installed to provide a fully -operational communications SPECIFICATIONS PAGE VI -12 system. v. Controller cabinet patch cords shall consist of factory -assembled patch cords, each containing two fibers. Each such fiber shall have a connector with ceramic ferrule on each end. Each patch cord shall have a dielectric strength member and a durable outer jacket designed to withstand handling. w. Fiber Optic Termination Unit. The unit shall be a rack mount, drawer type enclosure that is dust and moisture repellent. The unit shall provide easy front access with removable rear tray for easy rear access and shall have a maximum dimension of 3.5 inches H by 18.5 inches W by 11.25 inches D. The size of the unit shall be adequate for the number of fibers, proper winding area, and splices. The unit shall provide for cable entry from the side and be capable of accommodating up to 48 connections x. Connectors. Only connectors of ceramic ferrule and physical contact end finish shall be used to terminate fibers to equipment. ST connectors shall be used for multi -mode fiber. SC connectors shall be used for single -mode fiber. Maximum attenuation per connector shall be 0.75 dB. y. Splices. Fusion splices shall be used for all splices. The fiber cable shall be installed in continuous runs as designated on the plans. Splices shall be allowed only in the splice enclosures and controller cabinets as located on the plans. Maximum attenuation per splice shall be 0.3 dB. z. Fan Out Kits. Fan out kits shall be provided for separation and protection of individual fibers with buffer tubing and jacketing materials suitable for termination of the fiber and fiber optic connector as specified. aa. Splice Enclosure. Ends of continuous fiber cable runs and/or traffic signal controller branch circuit points shall be spliced in an outside plant splice enclosure located in handholes as shown on plans. Enclosure shall accept a minimum of six cables and provide enough trays to splice all fibers. All fiber cables shall enter the enclosure at one end. Enclosure shall be watertight and re -enterable using gel - compressed cable connections and a re -enterable gasket. bb. Fiber splice loss shall not exceed the limits of TIA/EIA 568. 18. Mounting Hardware a. All pedestrian and vehicular signals heads shall be provided with adjustable cable brackets for mounting, as well as all other hardware necessary to completely mount the signals. All signal heads shall connect to poles and mast arms using adjustable cable tie supported brackets. Brackets shall not be painted unless otherwise shown on the plans. Plumbizers are not acceptable. All openings not used shall be plugged with a metal octagonal signal closure cap. No plastic devices of any type will be allowed. Top and bottom brackets will be required for all pole -mounted signal heads unless otherwise shown in the plans. All mounting brackets shall be stainless steel, not painted. 1 9. Pedestrian Pushbutton Detectors a. Pedestrian pushbutton detectors shall be ADA compliant and shall have a pressure or piezo-electric activated solid state with no handles or toggle switches. The contacts shall be entirely insulated from the case and operating button with terminals for making connections. b. The entire assembly shall be weatherproof, watertight, and freeze -proof and shall be secure against electrical shock and be of such construction as to withstand continuous hard usage. The contact shall be normally open and no current flowing except at the moment of actuation. c. The push button shall have an LED light and shall flash each time the button is pushed. The push button shall emit an audible sound when the button is pushed and emit an audible sound of different frequency when the button is released. 20. Accessible Pedestrian Signals a. Push buttons shall meet the requirement of Section D.19 except where modified in this section. b. Pedestrian detection shall have audio capability with differing frequencies corresponding to each pedestrian signal indication and audio tactile push buttons. The push button should activate the audible signal only for the crosswalk where the push button is activated. c. Accessible Pedestrian Signals and Detectors shall be provided at all pedestrian signals where called for on the plans and shall meet the requirements of the latest version of the Manual on Uniform Traffic Control Devices. SPECIFICATIONS PAGE VI -13 d. APS shall be provided with the following features: i) Both audible and vibro-tactile walk indications ii) Vibro-tactile walk indications shall be provided by a tactile arrow on the pushbutton that vibrates during the walk interval iii) An audible walk indication during the walk interval only. The audible walk indication shall be audible from the beginning of the associated crosswalk. The audio volume and direction shall be programmed to be heard as close to the crosswalk it is controlling as possible to avoid confusion with the other nearby crossing. It shall be placed as close to the curb of the corresponding crosswalk as possible. iv) All audible walk indications shall be a speech walk message. Speech walk messages shall be patterned after the following model: "{name of street]. Walk sign is on to cross {name of street]." v) Audible detection beacon audio intensity shall be auto -adjusted based on ambient noise. e. Extended pushbutton features are not required unless otherwise noted on the plans. f. Contractor shall submit shop drawings for all APS and detector equipment for approval. g. Any wiring and equipment required for a complete accessible pedestrian signal and detector installation not indicated in the plans, shall be included in the Traffic Signalization bid item. 21. Signal Service Meter Bypass Socket a. Service panel cabinets shall be furnished when indicated on the project plans and be installed onto the traffic signal controller cabinet by the Contractor. Meter socket shall be UL and ANSI approved and a stamp showing approvals must be visible on inside of the socket. Meter sockets shall be constructed of steel and finished with light gray coating. The coating shall be electrostatically applied. b. The meter socket shall be rated for two 100 -amp or 200 -amp terminals and have a fifth terminal as a neutral. The meter socket shall also operate with a bypass device so that the traffic signal will not power down during installation or removal of the utility meter. The utility company will supply and install the meter once the Contractor notifies them of the traffic signal startup. c. All units shall be any one of the following: Anchor Electric U42552 -HO, Landis and GYR, HQ -5U- 40405-015, Millbank NU9318-XL, Durham T -H5213 -U (HCP), or approved equal. 22. Power Disconnect a. The cabinet shall come with a properly rated power disconnect. It shall disconnect the power from the utility source to the cabinet so that there are no "hot" circuits or terminals inside the cabinet when servicing it. 23. Emergency Vehicle Pre-Emption (EVP) System a. EVP system shall be fully compatible with City's existing OPTICOM system and shall conform to the plans using Model 764 detectors. b. EVP Detector and Light Installation. The detectors, indicator lights, wiring and connections shall be installed in accordance with the manufacturer's instructions. c. In the event at installation a noticeable obstruction is present in line with the detector, the Contractor shall advise the Engineer before installation. d. The detector and indicator light shall be attached to the traffic signal mast arm to the satisfaction of the Engineer. e. All hardware shall be tightened securely. f. The detector and indicator light shall be installed and mounted in such a way so as to insure the watertight integrity of the complete assembly. The detector shall be installed with the drain hole at the bottom. g. There shall be no detector cable splices from the EVP detector on the traffic signal mast arm to the traffic signal cabinet. The detector cable shall be marked in the traffic signal cabinet as to which street and direction it is associated. h. All EVP detectors and EVP indicator lights shall be operational when each traffic control signal system is initially turned on. SPECIFICATIONS PAGE VI -14 The Contractor shall furnish and install 3/c No. 20 AWG EVP detector cables and 3/c No. 14 cables for the confirmation lights where indicated in the plans. Emergency vehicle pre-emption cables (3/c No. 20) shall be installed continuous without splices or terminals from the EVP detector to the traffic signal cabinet. 24. Traffic Monitoring Camera a. Outdoor monitoring cameras shall be installed with full remote control and monitoring capability activated from Waterloo Traffic Operations Center at 625 Glenwood Street, Waterloo, Iowa. As a minimum, system capabilities and features shall include H.264, IP Addressable, Pan - Tilt - Zoom, Auto Focus, and surge protection, High -Resolution Integrated Camera/Optics with self-cleaning lens, built-in back box memory to store camera and location -specific dome settings, including labels, presets, patterns, and zones. These settings shall be automatically downloaded if a new dome drive is installed. 25. Wireless Communications a. Wireless technology shall be compatible with Waterloo's existing system. Signal controller and monitoring cameras shall be connected to WTOD by wireless communications. The City has a wireless communications backbone with several tower and access point devices. For more information on locations and type of existing devices, contact Mohammad Elahi, City Traffic Engineer, at (319) 291-4440. b. Mean time between failures and warranty: 100,000 hours, one year on parts and labor, and manufacturer's warranty, whichever provides for longest combination coverage. c. The Contractor shall be responsible for designing a fully -functional wireless communication system connected to Traffic Operations Center. It shall be the Contractor's responsibility to assure the delivery of a working system, including the use of proper equipment, appropriate installation, acceptable communication, and central location's remote, monitoring, and control capabilities. d. System shall include antennas, cables, jumpers, pole mounts, protectors, and all items necessary to make a complete working system which shall be in accordance with the wireless and camera manufacturer's recommendations to provide a complete working system suitable for traffic monitoring. 26. Inductive Detector Loops a. Loops in existing pavements shall be saw -cut. Loops in new pavement shall be prefabricated and buried/embedded. All loops shall be individually placed in pavement and terminated in handholes. b. Loop Wire. The loop wire shall be 600 -volt stranded copper, No. 14 AWG, Type THWN, with UL approval. The loop wire shall be protected by a flexible vinyl plastic tubing of 3/16 -inch inner diameter, a minimum of 1/32 -inch wall thickness, 1/4 -inch outer diameter. The tubing shall also be highly abrasion resistant and have a smooth bore. c. New Pavement Loop Cable. Shall be prefabricated and designed to be overlaid with hot asphalt or embedded in Portland cement concrete. The loop cable and assembly shall be capable of direct placement under asphalt overlays or concrete pavement without need for additional tubing. Each component of the prefabricated loop assembly, including the loop, the lead-in cable and the splice enclosure, shall be designed to resist moisture penetration and to continue functioning under minor pavement cracking. The cable may be around 0.36 inch O.D. and shall be made with such material as to ensure long, trouble free life. Splices are allowed only inside the handhole. All other connections shall be factory connected and sealed. d. The Contractor shall obtain Engineer's field verification of all loop locations prior to beginning of construction. e. If the prefabricated loop detector is destroyed before, during or after the paving operation, it shall be replaced with another prefabricated loop detector even if this entails the removal of several panels of concrete. Cost of replacement shall be the responsibility of the faulty party and no cost will be borne by the City. f. Existing Pavement. Inductive loops consisting of three turns (four turns for back loops) of wire shall be saw cut in the pavement, with the width of cut being 3/8 inch and with a depth of 2 1/2 inches to 2 3/4 inches deep. Sharp (120 degree or less) corners shall be provided with an additional diagonal SPECIFICATIONS PAGE VI -15 saw cut as shown in the plans. All saw cuts shall be overlapped sufficiently so that a full 2 1/2 inch to 2 3/4 inch depth of cut results around the entire perimeter of the loop. For each additional turn of wire, 1/4 inch of depth shall be added to the saw cut. Generally, all front loops have three 3 turns and all back loops have four turns of No. 14 AWG wire unless otherwise shown on plans or determined by Engineer during construction of the loop. g. For curbed streets, the saw cut shall be extended to the gutter line and a hole shall be drilled through the gutter line toward the handhole. No saw cut will be allowed into the curb face. For non -curbed streets, the saw cut shall extend to a hole drilled near the edge of the pavement as shown on the plans. A length of 3/4 -inch diameter PVC conduit shall be inserted and sealed into the drilled hole from the outside edge of the pavement. h. Prior to placement of wire, the saw cut shall be clean and free of water and all foreign materials that may cause premature failure. Loop wire, encased in plastic vinyl tubing, shall be placed in the finished cut. i. Short pieces of backer rope of 3 to 4 inches shall be used, where necessary, to assure that the loop wire will remain at the bottom of the saw cut and not float up into the sealant. Lead-in wires outside of the loop shall be twisted approximately one turn per foot. All wire installation must be made without damage to the wire or its insulation. All damaged wire shall be replaced. j. Loop testing completed in accordance with Article 2505.03.F.6 of the Iowa DOT Standard Specifications. During saw cut and prefabrication loop testing, the City of Waterloo, the Contractor, and/or Engineer shall be present during all testing procedures. Any loop that tests below the 100 mega ohms value shall be considered to be a faulty loop and shall be replaced. k. After obtaining satisfactory test results, the loop shall be sealed with Pro -Seal 6006 EX, Ruscoe Q Seal 290S, 3M Detector Loop Sealant 5000 or approved equivalent. If an approved equivalent is used, it must be approved by the City of Waterloo's Traffic Operations Department. The sealer shall be used strictly in accordance with the manufacturer's instructions. If sealant is placed below manufacturer's recommended temperature requirements, i.e., placement during late fall and winter, the loop shall not be accepted until the outside air temperature is at or above the manufacturer's recommended minimum temperature. The sealer shall be poured into the slot to half depth. When both the loop and lead-in slots are half filled, check for air bubbles or material pileup and then proceed to fill the slots to roadway level. Excess sealant shall be removed by means of a "Squeegee." I. In all cases, there shall be neither a trough nor a mound formed. The sealer, when poured into a saw cut, should completely surround the wire, displace all air therein and completely fill the area of the slot, except for that portion filled with the wire hold down material. Allow sufficient time for the sealer to harden in accordance with manufacturer's instructions before allowing traffic to move over the area. m. The saw slot filler shall be a two -component system, high -viscosity liquid or approved equal formulated for use in sealing inductive wire loops and leads embedded in asphaltic cement concrete and in Portland cement concrete. The saw slot filler shall be useable on grades of 15% or less without excessive flow of material, unless otherwise approved by the Engineer. n. The Engineer shall approve the sealer. Approval of other sealants shall be based on Specifications and/or test data about their physical properties, performance properties and chemical resistance. The cured sealer shall be unaffected by oils, gasoline, grease, acids and most alkalis. The mixing of components and the filling of the cut shall be in accordance with the directions of the manufacturer. o. After completion of the sealing, the loop shall be final tested, as described in paragraph above. Completed sealed loop must pass continuity and resistance test prior to being accepted. p. Loop Splicing. The electrical splice between the loop lead-in cable to the controller and the loop wire shall be soldered using dipped or resin core solder and provided with a watertight protective covering for the spliced wire, the shielding on the loop lead-ins and the end of the tubing containing the loop wires. No torch soldering will be allowed. Remove the insulation from each conductor of a pair of lead-in cable conductors for 1 inch and scrape both copper conductors with knife until bright. Remove the plastic tubing from the loop wires for 1 1/2 inches. Remove the insulation from the loop wires for 1 inch and scrape both copper conductors with knife until bright. Solder the loop wires together where needed for series connection and to the lead-in wires and cover with a wire nut twisted on tightly. Cover the exposed shielding, drain wire and wire nut splices with a fast -drying brush -up type sealant and bonding compound manufactured for this purpose to protect surfaces against moisture, corrosion and other contaminants. The compound shall withstand Iowa's extreme weather conditions. Any unused loop lead-in wire shall have the end of it also covered with this compound. SPECIFICATIONS PAGE VI -16 27. Luminaires a. Unless otherwise shown on the plans, the luminaires shall LED lights, provide ANSI/IES light distribution pattern Type III, and shall meet all of the following requirements: i) Color Temperature: Between 4000-4400c Kelvin ii) Lumens Per Watt: Min 67 iii) Wattage: Max 150 W iv) L70 Life: Min 90,000 Hours b. Based on light locations as shown in the plans, photometric layout shall be provided by the supplier meeting the following requirements: c. 0.6 Average Foot-candle on Pavement Surface d. Luminaire and lamp size required for a particular system shall be as needed to meet these requirements. e. Luminaire shall be finished to match color and style of pole. f. Supplier shall provide a catalog cut sheet of luminaire for review by WTOD prior to acceptance. i) Luminaires shall be installed for operation on 120 -volt AC, single phase, 60 Hz. g. Lighting conductors installed for luminaires shall be 1/C No. 10 stranded type THWN, unless otherwise indicated on the plans h. Each luminaire shall be complete with EEI-NEMA Standard through terminal polarized, twist -lock type photoelectric control receptacle. Provide shorting caps on all luminaires with photoelectric control for the intersection installed on the controller cabinet. i. Where a photocell is to be installed, the Contractor shall verify that the luminaire photocell is operational prior to installation. j. Individual luminaires shall be provided with molded in-line fuse connector within the mast arm pole base. Molded fused connector shall provide waterproof connections with breakaway feature, and be sized to fit the conductors. Fuses shall be 10 -ampere cartridge type. The neutral conductor shall not be fused. k. Street light connectors shall be used for all luminaire cable connections. Split bolts shall not be used. i) The photoelectric control turning "ON" and "OFF" roadway luminaires shall be in accordance with the following: ii) The photoelectric controls shall be of a solid-state crystal sensing type with an inverted turn -on and turn-off design and shall meet the design and quality requirements specified in the current acceptable standards to ANSI C136.10. The device shall have surge protection conforming to the requirements in the current acceptable surge protection ANSI standards. iii) The voltage rating of the control device shall be multi -voltage operating properly over the input voltage range of 105 to 285 volts, 50-60 Hz, alternating current with no change in the turn -on and turn-off foot-candle values, and a maximum total drift of not more than 1% over ten years. iv) The control device shall have a minimum 30 -second time delay to eliminate false operation due to lightning or stray passing lights, shall provide fail-safe operation (the light supply shall remain "ON" if the control circuit fails), and shall be equipped with an arrester for built-in transient surge protection. v) The "TURN ON" level of the control device shall be 3.0 foot-candles at the appropriate voltage; the "TURN OFF" level of the control device shall be 60% of the turn -on value. I. An "ON-OFF" switch shall be provided inside each controller cabinet that controls power to all lighting circuits at that intersection. 28. Video Detection System (VDS) a. The VDS, shall be a complete and working system and shall comply with the requirements stated in the following paragraphs: b. The detection system components shall be separate from the camera, shall be housed inside the cabinet, shall be IP compatible, and shall accept third party -compatible cameras. c. Camera shall be mounted according to the manufacturer's recommendations. d. Cameras shall be mounted on a 6 -foot -long riser attached to the traffic signal mast arm. Camera shall be positioned on the mast arm such that it is centered over the approach that it is detecting or on the lane line (extended) that separates approach through lane(s) from approach auxiliary left turn lane(s), if present. SPECIFICATIONS PAGE VI -17 e. NEMA compatible output to NEMA TS2 Type 1 controller with signal output for detection as NEMA loop detectors. f. Settable and definable loop detection area up to at least 300 feet measured from the camera mounting location. g. Minimum roadway surface coverage within 15 -degree cone of camera vision from camera lens axis measured from the camera mounting. h. Software and hardware to provide for defining detection area (loops) as small as 6 feet by 6 feet or smaller, and defining large detection areas, minimum of five loops per lane, and minimum of four lanes per camera. i. Detector features shall include count detection, presence and passage detection, speed detection, label displays, data gathering stations, and contrast loss detection. j. Image shall be able to be calibrated for accurate distances. k. Shall have fail-safe feature with fixed time, max time, or min time selection. I. Shall be user-friendly and provide easy programming within Windows XP or Windows 7 environment. m. The camera assembly, including mountings, shall withstand 90 mile per hour winds. n. Shall maintain acceptable performance during night hours with no ambient lighting. o. Shall have heating or features to maintain full operability in presence of snow and ice. p. Shall not fog. q. Shall provide all the software and hardware needed to program and run the video detection system from both the cabinet, and remotely from Waterloo Traffic Operations Center. Communication link will be provided as a different part of the project. VDS system shall be connected to an inside cabinet Ethernet switch to establish the VDS link to the Traffic Operations Center. r. The system shall have a two-year warranty. s. Housing shall be maintenance free. t. Shall not cause adverse electronic effect on the controllers operations. u. Shall operate at a mounting height of 20 feet or less, and up to 35 feet or more. v. Provide self -diagnostics of power -up and reporting failures. w. The system shall be capable of recognizing vehicular travel/movement directions. x. Shall have remote zooming capability. y. Shall operate satisfactorily between temperatures ranging from —30" F to 140' F. z. Camera and camera assembly shall have features or shall be designed to reduce the need for manual cleaning of the camera or enclosure lens. 29. Salvaged Materials a. All existing signal materials and equipment not listed in the Specifications and which are not being incorporated into the final project shall be salvaged by the Contractor and stockpiled at the project site for pick up by WTOD personnel. Such items will remain the property of the City. Contractor may be allowed to deliver the salvaged equipment and materials to the City, but prior authorization and coordination is required. Traffic signal equipment and materials to be salvaged include: poles and mast arms, signal heads and signs mounted on signal poles or mast arms, signal controllers and cabinets, cameras, EVP detectors and indicator lights. 30. Method of Measurement and Basis of Payment a. The `Traffic Signalization" work includes all traffic signal system components, interconnection system, luminaire pole extensions and luminaires which are mounted on the traffic signal poles, as detailed on the plans and described in the Specifications, to provide a fully operational system. No other payment will be made for work covered by the Specifications, but all work will be considered to be included in the lump sum price for "Traffic Signalization." b. Compensation to the Contractor for all work covered by the Specifications shall be made at the Contract Lump Sum price for the signal system installation, complete, in place, and operating. No measurement or payment of individual traffic signal items will be made except for purposes of progress payments. The Contract Lump Sum payment shall be full compensation for all items of work and no separate payment for any individual items will be made. SPECIFICATIONS PAGE VI -18 E. SIGNS 1 . Signing Material a. Signing material shall comply with Section 4186 of the Iowa DOT Standards Specifications. b. All signs faces shall be made of Type IV or Type V retroreflective material. c. All sign plates shall be made of 12 gauge aluminum except that signs with the longest side of more than 36 inch shall be made of 8 gauge aluminum. 2. Street Name Signs a. Length and Width. Sign length and width are determined based on the street name, letter size and type. Street name signs mounted overhead shall use 12 -inch Upper Case and 9 -inch Lower Case lettering. The substrate shall be aluminum, 6061-T6, 0.10 -inch minimum thickness or of material specified on the plans. The nameplate shall have a minimum length of 48 inches. The sign length shall be in 6 -inch increments. b. Unmounted faces shall be shipped 1/4 -inch wider and with 1/4 -inch longer than the required width and length. The face shall be registered in the lower right corner with right and bottom border correct (3/4 inch) and the extra 1/4 inch at the top and left edge. Corners of the mounted nameplate shall be rounded (radius of corner must correspond to border radius) or as specified on the plans. c. Reflective Sheeting. The sign face shall be made from Type IV prismatic type retro -reflective sheeting. d. Processing. When screen processing, transparent screen process color shall be coated with a clear finish. Screen processed opaque black color need not be clear coated. All screen processing and clear coating shall be in accordance with the recommendations of the sheeting manufacturer. Sign faces may be produced by direct application of cutout copy onto mechanically applied background in accordance with sheeting manufacturers' recommendations. e. Application. For mounted signs, reflective sheeting shall be applied to sign blades that have been properly prepared. The sign faces shall be applied using the heat -vacuum process or squeeze roller application in accordance with the recommendations of the sheeting manufacturer. f. Letter Design. Standard abbreviations for street, avenue, boulevard, etc., shall be used following the street name or number. Legend shall optically be spaced and centered, both horizontally and vertically. The charts for standard alphabets (capital or upper case) for highway signs for letter design and spacing shall be used. g. Border. The border shall be 3/4 -inch wide with 2 1/4 -inch radius corners set on a square corner. The dimension between the inside edges of the border vertically and horizontally shall be 16 1/2 inches wide by 1 1/2 inches shorter than the chosen length of the sign blade. h. Shop Drawings. Submit a sign layout shop drawing for each different mast arm -mounted street name sign for review and acceptance prior to sign fabrication. F. PAVEMENT MARKINGS 1. Pavement Markings a. Pavement markings shall comply with the requirements of Section 4183 of the Iowa DOT Standard Specifications, except where modified in these Specifications. 2. High Durability Pavement Markings a. High durability pavement markings (HDPM) shall be pre -formed pavement markings and shall be designed and manufactured to perform well under intersection repeated stop and go conditions. HDPM shall be retroreflective. b. HDPM shall either be thermo plastic heated in place or tape with adhesive. c. The contractor shall provide manufacturer's literature showing thickness, pigment type, retroreflectivity, and skid resistance levels compared to FHWA, AASHTO, and ASTM standards. d. HDPM shall be transported, stored and applied in accordance with the manufacturer's instructions. e. HDPM shall be suitable for either asphalt or concrete surfaces. f. WTOD shall have the right to ask the contractor to provide reference information for places similar to Waterloo's climate where the HDPM has been used in order to approve submittals (catalogue cuts) SPECIFICATIONS PAGE VI -19 for HDPM. G. ESTIMATED QUANTITIES FOR LUMP SUM TRAFFIC SIGNALIZATION BID ITEM No. ITEM QNTY UNIT 1 2 -CAMERA VIDEO DETECTION SYSTEM 1 EA 2 16 -FT MAST ARM POLE 1 EA 3 3 -SECTION 12" LED SIGNAL HEAD, RYG SOLID BALL, MAST ARM MOUNT 1 EA 4 3 -SECTION 12" LED SIGNAL HEAD, RYG SOLID BALL, SIDE OF POLE MOUNT 3 EA 5 4 -SECTION 12" LED SIGNAL HEAD, RYG SOLID BALL AND LEFT GREEN ARROW, MAST ARM MOUNT 2 EA 6 1 -SECTION 16" PEDESTRIAN SIGNAL 2 EA 7 PUSH BUTTON AND SIGN 2 EA 8 12C#16 SIGNAL 488 LF 9 5C#16 PB & SIGNAL 825 LF 10 VID BUNDLE 389 LF 11 EVP BUNDLE 73 LF 12 2C#10 LUMINAIRE 197 LF 13 1C#6 GREEN GROUND WIRE 248 LF 14 3" PVC CONDUIT, SCH 80, TRENCHED 5 LF 15 TRAFFIC HANDHOLE 1 EA 16 REMOVAL, PEDESTAL POLE 1 EA SPECIFICATIONS PAGE VI -20 VII- SPECIAL PROVISIONS ANSBOROUGH / DOWNING TRAFFIC SAFETY IMPROVEMENTS DOT Project Number: CS -TSF -8155(737)--85-07 City Project Number: TOF-239 The following sections of the Specifications are modified for this project as noted below: SECTION DESCRIPTION NOTES A. GENERAL 1. Scope B. DEFINITIONS 1. Terms used in these Standard Specifications C. RELATED SPECIFICATIONS AND STANDARDS D. TRAFFIC SIGNALIZATION 1. General 2. Solid State Actuated Traffic Signal Controllers N/A 3. Controller Cabinet N/A 4. Loop Detector Amplifiers N/A 5. Traffic Signal Battery Backup System (BBS) N/A 6. Vehicular Signal Heads 7. Pedestrian Signal Heads 8. Backplates 9. Foundations 10. Traffic Signal Pedestals N/A 11. Galvanized Steel Traffic Signal Supports And Light Poles 12. Electrical 13. Bonding and Grounding 14. Cables and Wires 15. Handholes 16. Conduit 17. Fiber Optics Cable N/A 18. Mounting Hardware 19. Pedestrian Pushbutton Detectors 20. Accessible Pedestrian Signals 21. Signal Service Meter Bypass Socket N/A 22. Power Disconnect N/A 23. Emergency Vehicle Pre-Emption (EVP) System 24. Traffic Monitoring Camera N/A 25. Wireless Communications N/A 26. Inductive Detector Loops N/A 27. Luminaires 28. Video Detection System (VDS) 29. Salvaged Materials 30. Method of Measurement And Basis of Payment E. SIGNS SPECIAL PROVISIONS PAGE VII -1 SPECIAL PROVISIONS PAGE VII -2 1• Signing Material 2• Street Name Signs N/A F• PAVEMENT MARKINGS N/A 1• Pavement Markings N/A 2• High Durability Pavement Markings N/A SPECIAL PROVISIONS PAGE VII -2 CITY OF WATERLOO VIII- GENERAL CONDITIONS OF CONTRACT A. Scope 1. This General Conditions of Contract, referred to here after as GCC, consist of the terms and condition under which the Contract is executed and shall govern the execution of the Contract. This GCC sets the terms of the Contract signed by the Contractor and the City of Waterloo unless otherwise modified by the Special Conditions of Contract (5CC). Under this GCC all traffic works as described in plans and other parts of the Contract Documents shall be complete, in place, ready to be used, and operative. The Contractors work covered by this GCC consists of furnishing all labor, equipment and materials and performing all required operations to complete the Contract works. B. Inclusion of Documents 2. It is understood and agreed that this GCC is part of the Contract; also the resolution adopted by the City Council approving the construction of the improvement, the Notice to Bidders as published, the Instruction to Bidders, the Form of Proposal, the Performance Bond, the Council Proceedings relating to this matter, and the Plans and Specifications and all other documents contained in the Contract Documents shall all be considered as forming a part of the Contract the same as though they were each set out in said Contract. C. Contractor's Responsibility 3. The Contractor agrees to perform the Contract work and install the improvements on the terms set out in the Contractor's bid or proposal to the City which has been accepted by the City and which is by reference made a part of this GCC. 4. The Contractor agrees to commence the work, subject of the Contract, within ten (10) working days after receipt of "Notice to Proceed" and complete it on or before ninety working days from the date of Notice to Proceed and any extension of time that is granted by the City. 5. Should the Contractor fail to complete said improvements in strict accordance with the terms and conditions of the Contact, or the plans and Specifications therefor promptly by the date herein specified, the City may pay such additional sums as it may be required to pay by reason of the failure of said Contractor and deduct any and all such sums from any amount then due the Contractor. 6. Should any part of any traffic signal system installed as part of the Contract fail within the warranty period the Contractor shall correct the failure and deliver a working system. In the event of the failure or default of the Contractor to remedy any or all system failures due to defects in said work within the warranty period and starting from the date of its acceptance by said Council, and after having been given ten (10) days notice so to do by registered letter deposited in the United States Post Office, addressed to the Contractor at the address in the Contract Documents, then the City may proceed to remedy such defects. The costs and expenses thereof shall be the Contractor responsibility. 7. The Contractor agrees to furnish at its own cost and expense, all necessary materials and labor for said work and to construct said improvements in a thorough, substantial, and workmanlike manner, and in strict accordance with the requirements of the Contract, and of the plans, and Specifications made a part hereof by reference, and to the satisfaction and approval of the City and its Traffic Engineer. 8. The Contractor agrees to comply with and obey all ordinances of the City of Waterloo, Iowa, relating to the obstruction of streets and alleys, keeping open passage ways for water, traffic, and protecting any excavations in any street or alley, and maintaining proper and sufficient barricades with lights and signals during all hours of darkness, to see that the backfilling is properly done, and agrees to keep the City whole and defend any and all suits that may be brought against the City by reason of any injuries that may be sustained by any person or property allegedly caused by the Contractor, or his/her agents, while work is done pursuant to this agreement. 9. The Contractor agrees that in the event a law suit is brought against the City for damages allegedly sustained by reason of any act, omission or negligence of the Contractor or its agents, or on account of any injuries allegedly sustained by reason of any obstruction, hole, depression or barrier placed or dug by the defendant or its agents, in the doing of the work herein contracted for, that it will defend said suit and save the City harmless therein, and in case judgment is rendered against the City, the Contractor agrees to pay the same promptly. The Contractor agrees to carry public GENERAL CONDITIONS OF CONTRACT PAGE VIII -1 liability insurance in a solvent company in a sufficient amount to protect the City and those who use the streets of the City. 10. The City shall have the right to appoint one or more construction reviewers who shall review the progress of the work in detail; also, to make any test or any material to be used in such work. Such construction reviewer shall have full authority to pass judgment upon all materials and upon the manner of doing the work, and their judgment on rejecting any materials, substance, or manner of work shall be final unless it is revoked or modified by the City representative. 11. Any material or equipment that has been rejected by the construction reviewer shall be at once removed from the line of work and shall not be again taken thereon or placed with the material proposed to be used without the written consent of the Engineer. 12. The Contractor shall maintain no cause of action against the City on account of delays and prosecution of work, but if said work is delayed by the City, the Contractor shall have such extra time for completion of the job as was lost by reason of the delay caused by the City. 13. The Contractor agrees to pay punctually all just claims of labor, material, or subcontractors who shall perform labor or furnish materials entering into this improvement. It is agreed that the City need not pay the Contractor until all such claims are paid by the Contractor. It is agreed that the City shall not be liable for said labor and material under the contract. 14. The Contractor agrees to furnish the City, simultaneously with the contract, a bond on a form to be provided by the City in the amount provided by law, which shall be for the benefit of the City, and any and all persons injured by the breach of any of the terms of the Contract. Said bond shall be filed with the City Clerk and shall be subject to the approval of the City Council, and is by reference made a part of the Contract. 15. The Contractor agrees that should it abandon work under the Contract or cease the prosecution thereof for a period of thirty (30) consecutive days without reasonable cause, and should it fail to proceed with said work within ten (10) days after a notice to continue or carry it on has been mailed to it at the address given herein by the City, or after such notice has been served on it, then the City may proceed to complete said work, using any material, tools, or machinery found along said line of work, doing the work either by contract or as it may elect, and the Contractor and the sureties on its bond shall be liable to the City for the costs and expenses so paid out. Said costs shall be retained by the City from any compensation due, or to become due the Contractor, and may be recovered by the City in an action upon Contractor's bond. 16. After the completion of said work, the Contractor agrees to remove all debris and cleanup said streets, and to save the City harmless from any damage allegedly resulting from a failure to cleanup and remove the debris or put the street back in a proper condition for travel. The Contractor shall thoroughly clean the site and restore it to a condition at least equal to that existing prior to construction. 17. The Contractor and/or his/her representative shall perform all work required and furnish all labor, materials, equipment, tools, transportation and supplies necessary to complete the work in accordance with the project plans and specifications. Should any misunderstanding arise as to the intent or meaning of the plans or specifications, the decision of the City shall be final and conclusive. 18. The Contractor is specifically assigned full responsibility for all work and equipment installed by the Contractor, either permanent or temporary, particularly traffic signals, from the time that the Contractor begins work until final acceptance. The Contractor shall thereafter have an individual on call. This individual shall have the training and equipment required to make all necessary repairs to eliminate any conditions adverse to public safety and should be able to restore any of the Contract's intersection traffic signal systems to safe operation. All costs associated with such repair and emergency control shall be borne by the Contractor except when caused by events beyond the Contractor's responsibility. 19. The Contractor shall flash signals at new signalization locations for a minimum of 72 hours before turn on. The City shall be notified in writing before the signals are put on flash. The Contractor shall notify the City Traffic Operations Department in writing after the installation is 100 percent completed. 100 percent complete shall mean all equipment, including but not limited to, controller, signals and wiring, handholes, loop and/or video detectors including sealing, functional interconnect, luminaires, any required operational pre-emption sequences, signs and complete controller GENERAL CONDITIONS OF CONTRACT PAGE VIII -2 cabinet documentation and equipment to be completely and fully operational. The thirty- (30) -day burn in period will then begin. Once this writing is received by the Traffic Operations Department, the City will then inspect the installation. A punch list will then be issued. All repairs and testing of the field equipment shall be done by the Contractor. The Contractor shall have complete records of the work performed while under construction, including as -built plans. Log -in sheets of the intersection where work is performed shall be maintained until completion and documents are turned over at 100% completion of job. Prior to the turn on, the time and date of turn on of the signal system shall be mutually agreed upon by the City and the Contractor. 20. The Contractor shall designate in writing to the City Traffic Operations Department an emergency telephone number where he/she or his/her representative may be contacted concerning response on-call service. The Contractor shall be on-call twenty-four (24) hours, seven (7) days a week, including holidays, for making repairs. When a system or installation is not in operation or not illuminated due to equipment failure or external damage, an authorized person will notify the Contractor of such failure. The Contractor shall respond to correct the failure within the specified response time. The responsive maintenance shall apply from the beginning of the Contract until signal system is operational including burn in time. All response time shall be less than 24 hours except when an emergency or dangerous situation exists, in which case the Contractor shall immediately dispatch qualified personnel to eliminate such condition. Contractor shall provide names and phone numbers to the City of people who are on 24-hour call. 21. If the Contractor's response time exceeds the time limit as outlined in the previous section by 24 hours, the City shall employ another contractor to repair the failed intersection at the expense of the original Contractor or, at the City's discretion, the work will be completed by City staff and charged back to the Contractor. D. Traffic Control 22. The Contractor and/or his/her representatives at all times shall conduct his/her operation in such a manner as to insure the safety of the motorists, the pedestrian, and his/her own employees. The Contractor shall perform his/her work in such a manner and sequence as to maintain vehicular and pedestrian traffic at all times and to maintain access to adjacent private properties. 23. Where excavations occur in the sidewalks or other pedestrian -ways or adjacent areas the Contractor shall provide a safe and orderly pedestrian passage around the excavation area. The pedestrian passage shall not subject pedestrians to walk upon unsuitable or hazardous surfaces. Special consideration shall be given to areas used by people with disabilities particularly visually impaired persons. 24. At the end of each day's work and at all other times when construction operations are suspended, all work and other obstructions shall be removed from that portion of the roadway or sidewalk normally open for traffic. 25. The Iowa Department of Transportation specification for traffic controls applies. The Contractor shall furnish, install, and maintain all devices for directing, warning and re-routing traffic flow, including warning lights, barricades, and other devices necessary to adequately inform the motorists of unusual or unsafe conditions and guide him safely through the Contract work area. E. Coordination with Utilities 26. The Contractor and/or his/her representative shall be responsible for determining the exact location and elevation of all public utilities in proximity to his/her construction work and shall conduct his/her activities such that the public utilities shall not be disturbed or damaged. 27. Liability. The Contractor shall be fully liable for all expenses incurred because of his/her failure to obtain required clearances, location of utilities, and any damage to the public utilities caused by his/her work and/or his/her representative. F. Contractor Submissions 28. Within sixty days after awarding of the Contract for the project, the Contractor shall submit a list of names of the equipment manufacturer and catalog number of each item he/she proposes to install on the project. The list shall be submitted in 1 hard copy and 1 electronic copy by email or other media to the City for approval before any equipment or materials are ordered. 29. Shop Drawings. Prior to the fabrication of any of the components listed herein but not more than sixty days after the approval of the material and equipment lists, the Contractor shall submit 1 hard copy and preferable an additional GENERAL CONDITIONS OF CONTRACT PAGE VIII -3 electronic copy of shop drawings to the City for approval. As a minimum, the following shop drawings shall be provided: Cabinet and mast arm structure fabrication drawings showing complete dimensions, material, fabrication techniques including location and type of welds. 30. Review of shop drawings by the Engineer is for checking for general conformance with the project design concept and Contract Documents. On each submittal, the Contractor shall specify in writing any deviations from the requirements of the plans or Contract Documents. Any approval of shop drawings by the Engineer does not relieve the Contractor of responsibility for providing satisfactory materials and equipment meeting the requirements of the plans and Contract Documents. If there are errors in the drawings not detected by the Engineer, the approval shall not be construed to permit the Contractor to proceed in error. 31. Schedule of Unit Prices. Immediately after the award of the Contract the Contractor shall forward to the City for approval 1 copy of a breakdown list of unit costs for the lump sum traffic signalization bid item. 32. Warranty. In addition to the warranties on specific traffic signal equipment listed elsewhere in the Contract Documents, the Contractor shall fully guarantee the traffic signal installation for any malfunction due to faulty equipment, materials or workmanship for six (6) months after final acceptance of the project. The Contractor prior to final acceptance shall provide this guarantee in writing on company or corporation letterhead stationery. The Contractor shall transfer all required equipment warranties on the date of final acceptance to the City. Project acceptance is when the Waterloo City Council final approves the project. G. Payments 33. In consideration of the full compliance on the part of the Contractor with all the provisions, stipulations, and conditions hereof, or contained in the various instruments made a part of the Contract by reference, and upon completion and acceptance of said work, the City agrees to pay to the Contractor, in the manner set out in the Notice to Bidders, the amount of money due the Contractor for work performed and accepted, at the unit prices set out in the Contractor's proposal, which has been accepted by the City plus any approved change orders. 34. Progress payments to the Contractor will made based on pay estimates. Monthly estimates of the work performed on the project are made by the Engineer as the basis for progress payments to the Contractor. An invoice from the contractor shall not be the basis for payment. The contractor should submit an invoice based on what the contractor believes is the acceptable quality and quantity of work to be considered by the Engineer in preparing a pay estimate. 35. The City will keep 5% retainage from all payments to the contractor until the project is final accepted by Waterloo City Council at which time the Contractor shall submit a request for release of retainage to the Engineer. The Contractor may submit a request for release of retainage at the same time he/she submits a request for final acceptance of work. 36. Upon receipt of a final acceptance request from the Contractor the Engineer will process a final pay estimate. If the Contractor does not agree with the final amount, the Contractor has 60 days from the date of final acceptance of the project to contest the final pay estimate and provide the Engineer with evidence that the final pay estimate is not correct, otherwise the final pay estimate shall be considered approved and acceptable by the Contractor for full compensation for his/her work under the Contract. 37. Compensation to the Contractor for the lump sum traffic signalization work will be made at the Contract lump sum price for the signalization, complete, in place, and operating. No measurements or payment of individual traffic signal items will be made except for purposes of progress payments. Plan quantities are for estimating purposes only and no direct payment will be made for any materials or work required to complete works for the lump sum bid item signalization unless specifically provided for in the Contract Documents. 38. The bid item quantities may vary up to 20% at the Contract unit prices except for lump sum items and except when it causes the total Contract price to increase or decrease by more than 20%. Increase or decrease of more than 20% of the bid quantities or total Contract price shall require City of Waterloo Council approval. Price changes due to quantity variation of more than 20% will be mutually agreed on by the Contractor and the City. 39. Variation in lump sum item costs shall be approved by the Engineer prior to performance of that work. Variation of more than 20% of a lump sum cost shall require City of Waterloo Council Approval. GENERAL CONDITIONS OF CONTRACT PAGE VIII -4 CITY OF WATERLOO IX- SPECIAL CONDITIONS OF CONTRACT Intersection of Ansborough Avenue and Downing Avenue TRAFFIC SAFETY IMPROVEMENTS DOT Project Number: CS -TSF -8155(737)--85-07 City Project Number: TOF-239 The following conditions shall modify and prevail over the appropriate and/or corresponding conditions in General Conditions of Contract. 1. The Completion date for the project is September 30, 2015. 2. This project is funded by an Iowa DOT grant. The Contractor understands that City must obtain prior Iowa DOT concurrences and approvals in order to award a contract, process change orders, and make any other major changes or deviations from the project as defined in the Contract Documents. SPECIAL CONDITIONS OF CONTRACT PAGE IX -1 X- CONTRACT FOR THE CONSTRUCTION OF Intersection of Ansborough Avenue and Downing Avenue TRAFFIC SAFETY IMPROVEMENTS Iowa DOT Project Number: CS -TSF -8155(737)--85-07 City Project Number TOF-239 CITY OF WATERLOO, IOWA This contract made and entered into this day of , 2014, by and between the City of Waterloo, Iowa, a Municipal Corporation, (hereinafter referred to as City), and to as Contractor), WITNESSETH: of , (hereinafter referred Contractor agrees to build and construct the INTERSECTION OF ANSBOROUGH AVENUE AND DOWNING AVENUE TRAFFIC SAFETY IMPROVEMENTS, and furnish all necessary tools, equipment, materials, and labor necessary to do all the work called for in the plans and specifications in a workmanshiplike manner and for the prices set forth in Contractor's proposal, which was accepted by the City, and which is understood and agreed to be a part of this contract. Contractor understands, agrees with, and is bound by the terms of General Conditions of Contract and Special Conditions of Contract contained in the Contract Documents. The total amount of the performance bond, based on the Contractor's total bid prices, and for which 100% surety bond is required is $ This contract is not divisible, but in the event of a conflict between this contract and the various instruments incorporated by reference, this contract shall govern. Contractor BY: Title: CITY OF WATERLOO, IOWA Mayor Approved by the City Council of the City of Waterloo, Iowa, on , 2014. ATTEST: , City Clerk, Waterloo, Iowa CONTRACT PAGE X-1 Bidder KWS, Inc. Cedar Falls, IA Traffic Safety Improvements at the Intersection of Ansborough and Downing Avenues October 16, 2014 Bid Tab Estimate: $40,000.00 Bid Security Required Bid Security 5% Bid Amount $37,400.00 STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS NOTICE OF PUBLIC HEARING On Specifications, Form of Contract, and Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Bids for INTERSECTION OF ANSBOROUGH AVENUE AND DOWNING AVENUE TRAFFIC SAFETY IMPROVEMENTS RECEIVING OF BIDS City of Waterloo is accepting sealed bids for construction of the INTERSECTION OF ANSBOROUGH AVENUE AND DOWNING AVENUE TRAFFIC SAFETY IMPROVEMENTS. Sealed bids will be received by the City Clerk at City Hall, 715 Mulberry St, Waterloo, IA 50703 until October 16, 2014 at 1:00 p.m. Project detail documents are now on file in the office of the City Clerk. City of Waterloo will issue tax exempt certificates to the successful bidder and any subcontractors to purchase qualifying materials for this project free of sales tax. PUBLIC HEARING The City Council will conduct a public hearing on the proposed plans, specifica- tions, form of contract, and estimate of cost at 5:30 p.m. on October 20, 2014, in the Harold E. Getty Council Chambers in the City Hall. You may appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the hearing. Proposals will be opened and read aloud in the Waterloo City Clerk's Office in the City Hall, on October 16, 2014 at 1:00 p.m. The bids will be acted upon on a later date after the proposals have been reviewed and approved. The project involves traffic safety im- provements by modifying traffic signaliza- tion. The prior proceedings of the City Council referring to the project, and the Contract Documents are hereby made a part of this notice and shall be an integral part of the contract to be awarded. Contract Documents means the collection of all the documents prepared for and used in the course of advertising and awarding the contract such as Plans, Specifications, Special Provisions, Form of Contract, Form of Bid, .General Conditions of Contract, and all other forms and documents. A performance bond will be required before a contract is awarded. A contract will be awarded to the qualified bidder submitting the most favorable bid considering price among other factors. The City reserves the right to reject any or all bids, re -advertise, waive informalities, and consider proposals along with the bid price. Bids may be held by the City for 30 days from the day of the opening of bids prior to awarding the contract. This is a local letting. No federal funds are involved. Liquidated damages will be charged in the amount of $25 per day. A 5% bid security shall accompany the bid in a separate envelope. Approved by the City Council of the City of Waterloo, Iowa, on the 6th day of October, 2014. CITY OF WATERLOO, IOWA Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing & Notice to Bidders: Intersection of' Ansborough Ave. and Downing Ave. Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 9th day of October, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $37.99 r ec FISC �) Signed Subscribed and sworn to before me this a Day of CYA-0 A.D., 20 14 c7cikc. Notary Public Received of the sum of Dollars. In full for publication of the above notice. JODI E MCKINSTRY COMMISSION NO.782413 • MY COMMiSrN 7 ES �� ''r��ll�tll Traffic Safety Improvements at the Intersection of Ansborough and Downing Avenues October 16, 2014 Bid Tab Estimate: $40,000.00 Bid Security Required Bidder Bid Security Bid Amount KWS, Inc. Falls, IA 5ercJ ��Cedar 37 rr Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-912 RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH TRAFFIC SAFETY IMPROVEMENTS AT THE INTERSECTION OF ANSBOROUGH AVENUE AND DOWNING AVENUE. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Superintendent of Traffic Operations of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with Traffic Safety Improvements at the Intersection of Ansborough Avenue and Downing Avenue, in the City of Waterloo, Iowa, and WHEREAS, said Superintendent of Traffic Operations did file said preliminary plans, specifications, form of contract, estimate of cost, etc. in conjunction with Traffic Safety Improvements at the Intersection of Ansborough Avenue and Downing Avenue, which were preliminarily approved by Resolution No. 2014-884 on October 6, 2014, and WHEREAS, a public hearing, upon notice, was held on October 20, 2014. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc. in conjunction with Traffic Safety Improvements at the Intersection of Ansborough Avenue and Downing Avenue, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 20th day of October, 2014. ATTEST: uzy Sc City Cl ares, CMC rk Ernest . Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-913 RESOLUTION ORDERING CONSTRUCTION IN CONJUNCTION WITH TRAFFIC SAFETY IMPROVEMENTS AT THE INTERSECTION OF ANSBOROUGH AVENUE AND DOWNING AVENUE. WHEREAS, by Resolution No. 2014-912, plans, specifications, form of contract, etc., in conjunction with Traffic Safety Improvements at the Intersection of Ansborough Avenue and Downing Avenue, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on October 20, 2014 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said plans and specifications. PASSED AND ADOPTED this 20th day of October, 2014. Ernest G. Clark, Mayor ATTEST: 0 Suzy Schaes, CMC City ClerJ4 CITY OF WATERLOO Council Communication City Council Meeting: October 6, 2014 Prepared: September 25, 14 Dept. Head Signature: eut # of Attachments: 2 SUBJECT: Submitted by: Traffic Safety Improvements for the Intersection of Fletcher Avenue and University Avenue Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Set date of as October 20th for Public Hearing on Plans, Specs, and Cost Estimate. Set Date of Opening Bids for October 16tH Summary Statement The proposed improvements will consist of improving traffic signal and sign installation and signal phasing adjustment. Expenditure Required Total of $41,000. Source of Funds Under the grant agreement number 2015 -TS -007, Iowa DOT will pay for 100% of the construction costs. Policy Issue Alternative Background Information: The intersection experiences a high number of crashes. It is on IOWA DOT's top 200 most dangerous intersections in Iowa. There have been many injury crashes and even a fatality. The City's Traffic Engineering study revealed problems that could be countered by improving signal and sign installation. CONTRACT DOCUMENTS INTERSECTION OF UNIVERSITY AVENUE AND FLETCHER AVENUE TRAFFIC SAFETY IMPROVEMENTS CITY OF WATERLOO, IOWA BLACK HAWK COUNTY DOT Project Number: CS -TSF -8155(738)--85-07 City Project Number: TOF-238 TABLE OF CONTENTS I- NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS I-1 RECEIVING OF BIDS I-1 PUBLIC HEARING I-1 II- INSTRUCTION TO BIDDERS II -1 III- FORM OF BID OR PROPOSAL III -1 IV- BID BOND IV -1 V- TARGETED SMALL BUSINESS (TSB) AFFIRMATIVE ACTION CONTRACTOR'S RESPONSIBILITIES ON NON -FEDERAL -AID PROJECTS (THIRD -PARTY STATE -ASSISTED PROJECTS) V-1 VI- SPECIFICATIONS FOR TRAFFIC WORKS VI -1 A. GENERAL VI -1 1. Scope VI -1 B. DEFINITIONS VI -1 1. Terms used in these Standard Specifications VI -1 C. RELATED SPECIFICATIONS AND STANDARDS VI -1 D. TRAFFIC SIGNALIZATION VI -2 1. General VI -2 2. Solid State Actuated Traffic Signal Controllers VI -2 3. Controller Cabinet VI -2 4. Loop Detector Amplifiers VI -4 5. Traffic Signal Battery Backup System (BBS) VI -4 6. Vehicular Signal Heads VI -5 7. Pedestrian Signal Heads VI -6 8. Backplates VI -6 9. Foundations VI -6 10. Traffic Signal Pedestals VI -7 11. Galvanized Steel Traffic Signal Supports And Light Poles VI -7 12. Electrical VI -8 13. Bonding and Grounding VI -9 14. Cables and Wires VI -9 15. Handholes VI -10 16. Conduit VI -10 17. Fiber Optics Cable VI -11 18. Mounting Hardware VI -13 19. Pedestrian Pushbutton Detectors VI -13 20. Accessible Pedestrian Signals VI -13 21. Signal Service Meter Bypass Socket VI -14 22. Power Disconnect VI -14 23. Emergency Vehicle Pre-Emption (EVP) System VI -14 24. Traffic Monitoring Camera VI -15 25. Wireless Communications VI -15 26. Inductive Detector Loops VI-15 VI-15 27. Luminaires 28. Video Detection System (VDS) VI -17 29. Salvaged Materials VI -18 30. Method of Measurement and Basis of Payment VI -18 E. SIGNS VI -19 1. Signing Material VI -19 2. Street Name Signs VI -19 F. PAVEMENT MARKINGS VI -19 1. Pavement Markings VI -19 2. High Durability Pavement Markings VI -19 G. ESTIMATED QUANTITIES FOR LUMP SUM TRAFFIC SIGNALIZATION BID ITEM VI -20 VII- SPECIAL PROVISIONS VII -1 VIII- GENERAL CONDITIONS OF CONTRACT VIII -1 A. Scope VIII -1 B. Inclusion of Documents VIII -1 C. Contractor's Responsibility VIII -1 D. Traffic Control VIII -3 E. Coordination With Utilities VIII -3 F. Contractor Submissions VIII -3 G. Payments VIII -4 IX- SPECIAL CONDITIONS OF CONTRACT IX -1 X- CONTRACT X-1 ii I- NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS NOTICE OF PUBLIC HEARING On Specifications, Form of Contract, and Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Bids for INTERSECTION OF UNIVERSITY AVENUE AND FLETCHER AVENUE TRAFFIC SAFETY IMPROVEMENTS RECEIVING OF BIDS City of Waterloo is accepting sealed bids for construction of the INTERSECTION OF UNIVERSITY AVENUE AND FLETCHER AVENUE TRAFFIC SAFETY IMPROVEMENTS. Sealed bids will be received by the City Clerk at City Hall, 715 Mulberry St, Waterloo, IA 50703 until October 16, 2014 1:00 p.m. Project detail documents are now on file in the office of the City Clerk. City of Waterloo will issue tax exempt certificates to the successful bidder and any subcontractors to enable them to purchase qualifying materials for this project free of sales tax. PUBLIC HEARING The City Council will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost at 5:30 p.m. on October 20, 2014, in the Harold E. Getty Council Chambers in the City Hall. You may appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the hearing. Proposals will be opened and read aloud in the Waterloo City Clerk's Office in the City Hall, on October 20, 2014, at 1:00 p.m. The bids will be acted upon on a later date after the proposals have been reviewed and approved. The project involves traffic safety improvements by modifying traffic signalization, signing, and pavement markings. The prior proceedings of the City Council referring to the project and the Contract Documents are hereby made a part of this notice and shall be an integral part of the contract to be awarded. Contract Documents means the collection of all the documents prepared for and used in the course of advertising and awarding the contract such as Plans, Standard Specifications, Special Provisions, Form of Contract, Form of Bid, General Conditions of Contract, and all other forms and documents. A performance bond will be required before a contract is awarded. A contract will be awarded to the qualified bidder submitting the most favorable bid considering price among other factors. The City reserves the right to reject any or all bids, re -advertise, waive informalities, and consider proposals along with the bid price. Bids may be held by the City for 30 days from the day of the opening of bids prior to awarding the contract. This is a local letting. No federal funds are involved. Liquidated damages will be charged in the amount of $25 per day. A 5% bid security shall accompany the bid in a separate envelope. CITY OF WATERLOO, IOWA Suzy Schares City Clerk NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS PAGE 14 II- INSTRUCTION TO BIDDERS 1- Two separate envelopes are expected marked as "Bid Proposal" and "Bid Security". All envelopes should be inside a larger envelope marked with the name of project and the bidder's name. The TSB PRE-BID CONTACT INFORMATION FORM should be contained inside the Bid Proposal envelope. NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS PAGE II -1 III- FORM OF BID OR PROPOSAL INTERSECTION OF UNIVERSITY AVENUE AND FLETCHER AVENUE TRAFFIC SAFETY IMPROVEMENTS CITY OF WATERLOO, IOWA Honorable Mayor and City Council, Waterloo, Iowa The undersigned, being a Corporation existing under the laws of the State of , a Partnership consisting of the following partners: , having familiarized (himself) (themselves) (itself) with the plans and specifications as well as all other contract documents listed in the Table of Contents and Addenda (if any), now on file in the office of the City Clerk, City Hall, Waterloo, Iowa, proposes to construct and build INTERSECTION OF UNIVERSITY AVENUE AND FLETCHER AVENUE TRAFFIC SAFETY IMPROVEMENTS, all in accordance with the above -listed documents for the prices listed below: Total Bid Price in Writing: Dollars Total Bid Price: $ (numbers) 1. In submitting this bid, the bidder understands that the right is reserved by the City of Waterloo, Iowa, to reject any or all bids. If notice of the acceptance of this bid is mailed, emailed, faxed, or delivered to the undersigned within thirty (30) days after the opening thereof, or at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form within ten (10) days after the agreement is presented to him. 2. The bidder has received the following Addendum or Addenda: i. Addendum No. Date 3. The City reserves the right to reduce project size prior to the award of a contract due to budgetary limitations. 4. The City reserves the right to select a bid that is most advantageous to the City, price included. 5. The successful bidder agrees to submit a breakdown of prices for the lump sum traffic signalization item as per signal quantity items shown on the plans immediately after the bidder is awarded the contract. FORM OF BID PAGE III -1 ITEM QNTY UNITS UNIT PRICE TOTAL ITEM PRICE 1 Traffic Signalization 1 LS 2 24" Stop Bar, Intersection, High Durability 177 LF 3 Intersection Dotted Line, White, High Durability 131 LF 4 Sign, 30"x36" Mandatory Movement Lane Control 1 EA 5 Sign, 30"x36" Optional Movement Lane Control 1 EA 6 Traffic Control 1 LS 7 Mobilization 1 LS Total Bid Price in Writing: Dollars Total Bid Price: $ (numbers) 1. In submitting this bid, the bidder understands that the right is reserved by the City of Waterloo, Iowa, to reject any or all bids. If notice of the acceptance of this bid is mailed, emailed, faxed, or delivered to the undersigned within thirty (30) days after the opening thereof, or at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form within ten (10) days after the agreement is presented to him. 2. The bidder has received the following Addendum or Addenda: i. Addendum No. Date 3. The City reserves the right to reduce project size prior to the award of a contract due to budgetary limitations. 4. The City reserves the right to select a bid that is most advantageous to the City, price included. 5. The successful bidder agrees to submit a breakdown of prices for the lump sum traffic signalization item as per signal quantity items shown on the plans immediately after the bidder is awarded the contract. FORM OF BID PAGE III -1 (Name of Bidder) (Date) BY: Title Official Address: (Including Zip Code): I.R.S. No. FORM OF BID PAGE III -2 IV- BID BOND KNOW ALL MEN BY THESE PRESENTS, that we, , as principal, and , as surety we held and firmly bound unto the CITY OF WATERLOO, Iowa. In the penal sum Dollars ($ ), lawful money of the United States, for the payment of which sum will and truly be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. The condition of this obligation is such that whereas the principal has submitted the accompanying bid dated the day of 201_, for NOW, THEREFORE, (a) If said bid shall be rejected, or in the alternate. (b) If said bid shall be accepted and the principal shall execute and deliver a contract in the form specified and shall furnish a bond for his/her faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said bid, Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the city in liquidation of damages sustained in the event that the principal fails to execute the contract and provide the bond as provided in the specifications or by law. The surety, for value received, hereby stipulates and agrees that the obligations of said surety and its bond shall be in no way impaired or affected by any extension of the time within which the city may accept such bid or execute such contract; and said surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the principal and the surety, have hereunto set their hands and seals, and such of them as are corporations, have caused their corporate officers this day of , A.D. 201_ Witness (Seal) Principal By (Title) (Seal) Surety By Witness Attorney -in -Fact BID BOND PAGE IV -1 V- TARGETED SMALL BUSINESS (TSB) AFFIRMATIVE ACTION CONTRACTOR'S RESPONSIBILITIES ON NON- FEDERAL -AID PROJECTS (THIRD -PARTY STATE -ASSISTED PROJECTS) 1. TSB DEFINITION A TSB is a small business, as defined by Iowa Code Section 15.102(5), which is 51% or more owned, operated and actively managed by one or more women, minority persons or persons with a disability. Generally this is a for-profit small business enterprise under single management, is located in Iowa and has an annual gross income of less than 4 million dollars computed as an average of the three preceding fiscal years. 2. TSB REQUIREMENTS In all State -assisted projects made available through the Iowa Department of Transportation, local governments have certain affirmative action requirements to encourage and increase participation of disadvantaged individuals in business enterprises. These requirements are based on Iowa Code Section 196.7 and 541 Iowa Administrative Code Chapter 4. These requirements supersede all existing TSB regulations, orders, circulars and administrative requirements. 3. TSB DIRECTORY INFORMATION Available from: Iowa Department of Inspections and Appeals Targeted Small Business Lucas Building Des Moines, IA 50319 Phone: 515-281-7102 Website: http://dia.iowa.gov/page7.html 4. THE CONTRACTOR'S TSB POLICY The contractor is expected to promote participation of disadvantaged business enterprises as suppliers, manufactures and subcontractors through a continuous, positive, result -oriented program. Therefore the contractor's TSB policy shall be: It is the policy of this firm that Targeted Small Business (TSB) concerns shall have the maximum practical opportunity to participate in contracts funded with State -assisted funds which are administered by this firm (e.g. suppliers, manufactures and subcontractors). The purpose of our policy is to encourage and increase the TSB participation in contracting opportunities made available by State -assisted programs. 5. CONTRACTOR SHALL APPOINT AN EQUAL EMPLOYMENT OPPORTUNITY (EEO) OFFICER The contractor shall designate a responsible person to serve as TSB officer to fulfill the contractor's affirmative action responsibilities. This person shall have the necessary statistics, funding, authority and responsibility to carry out and enforce the firm's EEO policy. The EEO officer shall be responsible for developing, managing and implementing the program on a day-to-day basis. The officer shall also: A. For current TSB information, contact the Iowa Department of Inspections and Appeals (515- 281-7102) to identify potential material suppliers, manufactures and contractors. B. Make every reasonable effort to involve TSBs by soliciting quotations from them and incorporating them into the firm's bid. C. Make every reasonable effort to establish systematic written and verbal contact with those TSBs having the materials or expertise to perform the work to be subcontracted, at least two weeks prior to the time quotations are to be submitted. Maintain complete records of negotiation efforts. TARGETED SMALL BUSINESS PAGE V-1 D. Provide or arrange for assistance to TSBs in seeking bonding, analyzing plans/specifications or other actions that can be viewed as technical assistance. E. Ensure the scheduled progress payments are made to TSBs as agreed in subcontract agreements. F. Require all subcontractors and material suppliers to comply with all contract equal opportunity and affirmative action provisions. 6. COUNTING TSBs PARTICIPATION ON A PROJECT TSBs are to assume actual and contractual responsibilities for provision of materials/supplies, subcontracted work or other commercially useful function. A. The bidder may count: (1) Planned expenditures for materials/supplies to be obtained from TSB suppliers and manufacturers; or (2) Work to be subcontracted to a TSB; or (3) Any other commercially useful function. B. The contractor may count: (1) 100% of an expenditure to a TSB manufacturer that produces/supplies goods manufactured from raw materials. (2) 60% of an expenditure to TSB suppliers that are not manufacturers; provided the suppliers perform a commercially useful function in the supply process. (3) Only those expenditures to TSBs that perform a commercially useful function in the work of a contract, including those as a subcontractor. (4) Work the Contracting Authority has determined that it involves a commercially useful function. The TSB must have a necessary and useful role in the transaction of a kind for which there is a market outside the context of the TSB program. For example, leasing equipment or purchasing materials from the prime contractor would not count. 7. REQUIRED DATA, DOCUMENTS AND CONTRACT AWARD PROCEDURES FROM BIDDERS/CONTRACTORS FOR PROJECTS WITH ASSIGNED GOALS A. Bidders Bidders who fail to demonstrate reasonable positive efforts may be declared ineligible to be awarded the contract. Bidders shall complete the bidding documents plus a separate form called "TSB Pre -Bid Contact Information". This form includes: (1) Name(s) of the TSB(s) contacted regarding subcontractable items. (2) Date of the contract. (3) Whether or not a TSB bid/quotation was received. (4) Whether or not the TSB's bid/quotation was used. (5) The dollar amount proposed to be subcontracted. B. Contractors Using Quotes from TSBs Use those TSBs whose quotes are listed in the "Quotation Used in Bid" column along with a "yes" indicated on the Pre-bid Contact Information form. TARGETED SMALL BUSINESS PAGE V-2 C. Contractors NOT Using Quotes from TSBs If there are no TSBs listed on the Pre-bid Contract Information form, then the contractor shall document all efforts made to include TSB participation in this project by documenting the following: (1) What pre -solicitation or pre-bid meetings scheduled by the contracting authority were attended? (2) Which general news circulation, trade associations and/or minority -focused media were advertised concerning the subcontracting opportunities? (3) Were written notices sent to TSBs that TSBs were being solicited and was sufficient time allowed for the TSBs to participate effectively? (4) Were initial solicitations of interested TSBs followed up? (5) Were TSBs provided with adequate information about the plans, specifications and requirements of the contract? (6) Were interested TSBs negotiated with in good faith? If a TSB was rejected as unqualified, was the decision based on an investigation of their capabilities? (7) Were interested TSBs assisted in obtaining bonding, lines of credit or insurance required by the contractor? (8) Were services used of minority community organization, minority contractors groups; local, State and Federal minority business assistance offices or any other organization providing such assistance. The above documentation shall remain in the contractor's files for a period of three (3) years after the completion of the project and be available for examination by the Iowa Department of Inspections and Appeals. 8. POSITIVE EFFORT DOCUMENTATION WHEN NO GOALS ARE ASSIGNED Contractors are also required to make positive efforts in utilizing TSBs on all State -assisted projects which are not assigned goals. Form "TSB Pre-bid Contact Information" is required to be submitted with bids on all projects. If there is no TSB participation, then the contractor shall comply with Section 7C. of this document prior to the contract award. 9. PRE-BID CONTACT INFORMATION Bidders must submit this form with their bid. If there are no TSB subcontractors submit the form anyway and write on it none -contacted, non -available, etc. TARGETED SMALL BUSINESS PAGE V-3 Form 730007WP 7-9 Contractor Project# County City TARGETED SMALL BUSINESS (TSB) PRE-BID CONTACT INFORMATION Page# (To Be Completed By All Bidders per the Current Contract Provision) In order for your bid to be considered responsive, you are required to provide information on this form showing your Targeted Small Business contacts made with your bid submission, This information is subject to verification and confirmation. In the event it is determined that the Targeted Small Business goals are not met, then before awarding the contract, the Contracting Authority will make a determination as to whether or not the apparent successful low bidder made good faith efforts to meet the goals. NOTE: Every effort shall be made to solicit quotes or bids on as many subcontractable items as necessary to achieve the established goals. If a TSB's quote is used in the bid, it is assumed that the firm listed will be used as a subcontractor. TABLE OF INFORMATION SHOWING BIDDERS PRE-BID TARGETED SMALL BUSINESS (TSB) CONTACTS SUBCONTRACTOR TSB DATES CONTACTED QUOTES RECEIVED QUOTATION USED IN BID YES/ NO DATES CONTACTED YES/ NO DOLLAR AMT. PROPOSED TO BE SUBCONTRACTED Total dollar amount proposed to be subcontracted to TSB on this project $ List items by name to be subcontracted: TARGETED SMALL BUSINESS PAGE V-4 VI- SPECIFICATIONS FOR TRAFFIC WORKS A. GENERAL 1. Scope a. These Specifications cover the work described in the contract documents. It covers furnishing all labor, equipment and materials, and performing all required operations to complete the work as per contract documents and to provide a completely operational and working signal system. Where reference is made to the codes, standard specifications, supplemental specifications, the safety orders, the general orders, the standards, laws, and ordinances, it shall mean the version of the reference that is in effect on the bid advertising date. b. All work shall be performed and all material and equipment shall be provided in accordance with these Standard Specifications except where modified in the Special Provisions or elsewhere in the contract documents. B. DEFINITIONS 1. Terms used in these Standard Specifications a. Specifications means this document titled SPECIFICATIONS FOR TRAFFIC WORKS" b. Iowa DOT means the Iowa Department of Transportation. c. City means City of Waterloo, Iowa, or its representatives. d. WTOD means City of Waterloo Traffic Operations Department. e. Punch List means a list of items that need to be corrected by the Contractor on the project before the final acceptance can be made. f. Response Time means the elapsed time from when the Contractor is given a notice to take certain actions to the time the Contractor actually starts the action. g. LED means light emitting diode. h. IP means Internet Protocol. i. APS means Accessible Pedestrian Signals. C. RELATED SPECIFICATIONS AND STANDARDS a. The Contractor shall comply with all of the standards listed below: b. ANSI (American National Standards Institute) Standards. c. ASTM (American Society for Testing Materials) Standards. d. EIA (Electronics Industries Associations) Standards. e. Iowa DOT Standard Specifications for Highway and Bridge Construction, and all Current Supplemental Specifications, in Particular Sections 2402, 2403, 2404, 2405. 2408, 2423, 4187, and Division 26, except that Article 1107.06 shall not apply, which requires that all products of iron, steel, or a coating of steel which are incorporated into the work shall be of domestic origin and shall be melted and manufactured in the United States.. f. IMSA (International Municipal Signal Association) Standards. g. ITE (Institute of Transportation Engineers) Standards. h. MUTCD - Iowa Manual on Uniform Traffic Control Devices. i. National Electrical Code. j. National Electrical Safety Code. k. NEMA (National Electrical Manufacturers Association) Standards. I. Specifications of the Underwriters Laboratories, Inc. m. TIA (Telecommunications Industries Association) Standards. n. TIA/EIA (Telecommunications Industry Association/Electronic Industries Alliance) 568 SPECIFICATIONS PAGE VI -1 o. NTCIP (The National Transportation Communications for Intelligent Transportation System) Protocol. p. All pertinent local, state and federal laws and regulations covering installation, material, design, construction, and operation. q. The Contractor shall notify WTOD in writing of any discrepancy or ambiguity as to the intent or meaning of the Contract Documents before starting to work on that area. WTOD will supply the Contractor in writing with the intent. The decision of WTOD shall be final and conclusive. D. TRAFFIC SIGNALIZATION 1. General a. The contract work shall comply with the applicable requirements of the Iowa DOT's Standard Specifications for Highway and Bridge Construction and current supplements, in particular the following parts: i) Section 2402: Excavation for Structures ii) Section 2403: Structural Concrete iii) Section 2404: Reinforcement iv) Section 2405: Foundations and Substructures v) Section 2408: Steel Structures vi) Section 2423: Support Structures for Highway Signs, Luminaires, and Traffic Signals vii) Section 2525: Traffic Signalization viii) Section 4187: Materials for Support Structures ix) Division 26: Roadside Development (2601.01 to 2612) b. Materials shall be of new stock unless the plans provide for the relocation or the use of materials furnished by others. New materials shall be the products of approved suppliers and manufacturers, approved by the Engineer. Miscellaneous electrical equipment and materials shall be UL approved. 2. Solid State Actuated Traffic Signal Controllers a. Controller shall be NEMA TS -2 Type 1 fully NTCIP ready. Controllers shall be capable of providing a minimum of eight vehicle phases and eight pedestrian phases. A minimum of four independent pre- emption functions shall be provided on the controller. b. Controller shall be ready for being integrated into a central interconnect system through IP -based, fiber optics interconnection and be able to fully communicate with central control software and accept central controller commands for operation. Controllers shall have all the latest upgrade revisions made to them. c. Direct human interface shall be through menus or graphics user interface. d. Controller shall be capable of time of day, day of week, and time of day pre-programming with active NTCIP communications and shall be fully compatible with and capable of full communications with and operation of at least one, and preferably both, of City's existing controller manufacturers, Econolite and Siemens. Controllers shall be capable of free operation and shall revert to such operation in the event of an appropriate signal from the master or central controller or an interruption in the communications for about three consecutive cycles. e. Controllers shall be provided with volume -density operational features and shall be capable of generating database and status reports. f. Each local controller shall have a removable memory key or USB slot for copying controller data for either backup or for transferring to another controller. 3. Controller Cabinet a. The controller cabinet shall be a fully operational and functional NEMA TS2 Type 1 cabinet that is fiber optics ready and NTCIP ready and shall meet or exceed all the requirements of the Specifications. The controller cabinet shall include everything for TS2 operations, such as bus interface units (BIU), power supplies, MMU, necessary two -channel detector cards, and all other SPECIFICATIONS PAGE VI -2 necessary components. Cabinet shall come with mounted 110 V power strip with at least four outlets and mounted 100/10 hardened managed Ethernet switch with at least five outlets. All external communications to the cabinet's components shall be through the Ethernet switch. b. All conduit openings in the controller cabinet shall be sealed with a sealing compound. This compound shall be a readily workable soft plastic, except those provided for drains. It shall be workable at temperatures as low as 30° F, and shall not melt or run at temperatures as high as 300' F. c. Controller cabinets shall be dust proof, weatherproof and made from high-grade aluminum to furnish housing for the control equipment and terminal facilities. Anchor bolts shall be included. A gasket panel police door shall be provided with police lock, two keys, flash switch and signal shutdown switch. A 15 AMP GFCI duplex receptacle and lamp base with on-off toggle switch shall be provided. Outlet and lamp shall be fused ahead of the cabinet circuit breaker. The detector rack(s) shall be capable of eight -phase operation plus four pre-emption channels. The 12 -bay load switch shall be provided and loaded appropriately. d. Maintenance Switches. Inside the cabinet shall include properly rated and of good quality Stop Time Control, Timer Power, Flash, and Detector Test Switches. e. The stop time control switch shall be a three -position switch labeled MANUAL -OFF -NORMAL. The center off position shall allow the controller to cycle normally during flash. f. The flash switch shall let the controller continue to operate within the cabinet for field evaluation of the controller. g. The lowest field connection shall be at least 3 inches from the bottom of the cabinet. The anchor bolts shall be secured with nuts which shall not have more than three full threads exposed or interfere with field connections. The field terminals shall attach to the controller cabinet with color coded Y, R, G and B electrical spring wire connectors. Connectors shall be designed flexible and durable with an outer insulator providing a compact, fully insulated connection without cutting or abrading wires. The four spring connectors shall have a corrosion resistant steel inner shell to strengthen them while permitting spring expansion and contraction due to temperature changes. The connector shall have a deep, flared skirt to protect against shorts and shiners. The connector shall have a flexible base to allow the connector to bend with wires. h. The field terminals shall connect to the controller cabinet with standard screws. Lug terminals will not be accepted. i. No hardware or terminal facilities shall be attached to the cabinet door, excluding an intersection call/display panel and test switches as required. j. Two cabinet electrical prints shall be provided for each cabinet. k. Where the cabinet seats on the concrete base, the bottom edge of the cabinet shall be waterproofed. Appropriate silicone sealing caulk shall be applied to the mating surface of concrete at a minimum bead diameter of 1/2 inch to 3/4 inch before installing the cabinet so that when the cabinet is being installed, securing anchor bolts provide for even and uniform spreading of the sealing material. The underside of the cabinet flange shall be free from any foreign objects, washers, spacers, etc., before caulking procedure. I. All cabinet and police door locks shall use a standard key and standard skeleton key. The police panel flash switch shall be wired such that when it is switched to "flash" the controller will return to its initialization point and remain there until turned off flash. m. All load switches shall conform to the triple -circuit solid-state type load switch as specified in the NEMA standard "TS2-6.2 Three -Circuit Solid State Load Switches". Load switches shall have LED input and output indications. LED indications shall be provided to reflect the DC driver state for red, yellow and green. The closing or opening of signal circuits shall be positive without objectionable dark intervals, flickering of lights or conflicting signal indications. All internal components shall be accessible without encapsulation. n. Power supply loads shall be metered. o. Any load switch circuit supplying power to a single indication with the exception of a red light shall have a ballast resistor attached inside the cabinet. A 10 watt or greater, 3000 ohm resistor shall be adequate. p. Each circuit shall be a 10 ampere rated driver, LED lamp load at 120 VAC. SPECIFICATIONS PAGE VI -3 q. Lightning and Over -Voltage Protection. The Contractor shall furnish and install lightning protection devices within each control cabinet to protect all equipment from over voltage and over current. Cabinet AC power/lightning and overload protection devices shall consist of a solid state surge protector connected to the cabinet ground. A filtering surge protector (surrestor) shall be used. r. Loop isolation transformer to allow operation with a single point short between loop and ground. s. The MSD harness wiring shall all be terminated on a separate dedicated termination panel. t. All incoming service voltage connections (including breakers) shall have clear plastic protective shielding covers. u. Unless otherwise shown on the plans, the supplier shall install one 20 AMP breaker, 1 -pole for traffic signals, one 30 AMP, 2 -pole breaker for lighting, one 60 AMP, 2 -pole breaker for main conductors inside each cabinet. v. The controller cabinet shall have installed a disconnect panel box, which will shut power off to all circuits inside the cabinet. The disconnect panel box shall be wired as shown on the plans. The cabinet shall come with an installed disconnect breaker panel and shall be connected as per the traffic signal schematic on the project plans. Disconnect breaker panels shall be G.E. model TL412C metal 4 circuit (9 inch by 7 1/2 inch by 3 inch), Square D model 1-Q06-12L100S metal 6 circuit (13 inch by 9 inch by 4 inch), Cutler Hammer BR48L1258P (13 inch by 11 inch by 3.5 inch) or approved equal. 4. Loop Detector Amplifiers a. All loop detector amplifiers shall be two -channel card rack -mounted. The card rack shall include an appropriate power supply. Acceptable amplifiers can be any of IDC, Sarasota, EDI, or Reno brands. The detector card rack shall also accommodate video detection cards when necessary. b. Detectors shall have the capability of operating in "pulse" or "presence" mode, "delay" timing on each channel, adjustable in 1 second increments or less, and "extension" timing on each channel, adjustable in 0.5 -second increments or less. 5. Traffic Signal Battery Backup System (BBS) a. The BBS shall come complete with all the necessary components for a fully functional and operational system and shall include all necessary components such as inverter -charge, batteries, manual bypass, etc. The BBS shall provide uninterrupted power supply in case of mainline power outages or power supply inadequacies and shall be designed to meet NEMA temperature specifications of -40° F to +174° F. b. Battery backup system shall be housed inside a separate cabinet attached to the control cabinet, or inside a separate detached cabinet as specified on the plans except if a hybrid control cabinet is supplied where the control cabinet is designed to house the BBS. All cabinets shall meet the requirements of traffic control cabinets mentioned in the Specifications. Batteries shall be installed in position to be readily accessible for maintenance. All components shall conform to required NEMA, NEC, and UL standards. A chassis ground point shall be provided. One yellow LED indicator light visible on the outside of the control cabinet shall be installed. This LED light shall light up when the BBS is activated and is powering the intersection. c. System shall operate with full control run time for at least one hour. In addition, the system shall provide at least four hours of additional flashing operation. When active, BBS unit shall provide power to the signal system without any deficiency in signal performance and signal indication. There shall be enough power appropriate for the number of signals heads and phasing operation of the intersection. The BBS unit shall be delivered with maintenance manuals and schematic diagrams. d. BBS shall come with a bypass and isolation switch. There shall be adequate cabinet ventilation with bug screens, cleanable filters and an exhaust fan. e. Batteries shall be maintenance -free. Batteries shall be furnished and installed with appropriate fuses. Batteries shall be lightweight for personnel safety and protection plus ease of installation and maintenance. BBS operation shall not cause excessive heat to negatively affect signal operation. f. Battery charging system shall not allow for overcharging and overheating of the batteries. g. As a minimum the BBS shall have the following capabilities: SPECIFICATIONS PAGE VI -4 i) Capacity of 1600 watts ii) DC voltage of 72V iii) Charger rectifier IGBT, Three -Step with temperature compensation, 0 .3c charge, 180 watts iv) Sine wave, THD less than 3%, less than or equal to 3Hz or 1Hz ( Setting by software) v) Frequency stability ± 0.1% unless synchronized to line. vi) Transfer time 0 ms vii) Crest factor 3:1 viii) Efficiency up to 92% ix) DC start x) 6 Pole Anderson latching AC connection lx, 5-15R output receptacle xi) 4 Pole Anderson latching DC connection with reverse polarity interlock xii) Dual Function Ten -Hr delay dial timer with 3 Pole N/O and N/C isolated terminal output. xiii) Utility fail, on battery, low Battery, battery fail, UPS alarm, inverter ON, EPO -1+/- N/O or N/C selectable relay output terminal xiv) Emergency power off dry contact terminal shuts off the UPS output voltage xv) LCD display capable of displaying AC input/output voltage, input output frequency, battery voltage, UPS temperature, voltage settings, load percentage, bypass setting, alarm fault codes etc. h. BBS shall have full warranty for two years. 6. Vehicular Signal Heads a. Signal indications shall be 12 inches in diameter and sectional in construction requiring one section for each light indication. b. All traffic signal light sources shall be LED. LED and LED assemblies shall meet all pertinent NEMA, IEEE, and ITE standards. c. Signal head lenses can be made of glass or ultraviolet stabilized synthetic materials. Non - polycarbonate synthetic lenses shall meet the ITE color standards and 3 1/2 -foot drop test. Lenses shall be capable of withstanding ultraviolet exposure from direct sunlight for a minimum period of 36 months without exhibiting evidence of deterioration. Lenses may be tinted or may use transparent film or materials with similar characteristics to enhance "ON/OFF" contrasts. If a polymeric lens is used, a surface coating or chemical surface treatment shall be used to provide front surface abrasion resistance. d. The housing for the individual sections shall be made of a die-cast aluminum or UV stabilized polycarbonate. The top and bottom of each section shall have an integral locking ring with separations to permit rotation of the signal head in 5 degree or smaller increments. Openings in the top and bottom of the signal shall accommodate standard 1 1/2 -inch bracket arms. All joints between sections shall be waterproof. Locknuts or other means approved by the Engineer shall hold the section firmly together. e. Each section shall be complete with a one-piece, hinged door with watertight gaskets and two stainless steel locking devices. The hinged pins shall be designed so that the doors may be easily removed and reinstalled without use of special tools. f. The lamp socket shall be equipped with color -coded wire, red, yellow, or green, depending upon the lens color of the section. g. The socket wires shall be a minimum of 26 inches long, composed of wire with insulation designated to withstand 105' C. The wiring leads shall be terminated with spade lugs for ease of connection to terminal block. The socket shall be equipped with a gasket to insure a dust -tight fit. h. A coupling washer assembly comprised of two washers, three cadmium -plated bolts, nuts and lock washers shall lock the individual sections together. The hole in the coupling washer assembly shall be large enough to accommodate three 3/4 -inch cables. i. Certification. The City shall be furnished with a certification from the manufacturer of the signal head that the equipment furnished under the contract documents complies with all provisions of the Specifications. If there are any items which do not comply with the contract documents, a list of those SPECIFICATIONS PAGE VI -5 exceptions must be detailed on the certification. j. All screws, latching bolts and hinge pins shall be according to manufacturers' recommendations. k. One section of the three section signal shall be equipped with a six -position terminal block for termination of field wiring. Each five -section signal shall be equipped with an eight -position terminal block. I. All surfaces of metal signal housing doors and visor shall be oven -baked, black enamel, except the doors and visors shall be flat black. m. During the course of construction and until the new signals are placed in operation, signal faces shall be covered or turned away from approaching traffic. When ready for operation, they shall be securely fastened in position facing toward approaching traffic. All traffic signal displays shall be installed as indicated on the plans and aligned and leveled per MUTCD on all axes. All optically programmable signal heads shall be properly programmed to limit their field of view as directed by the Engineer. Three -section overhead displays located on mast arms should have the red indication above the mast arm and five -section displays shall have two sections above the mast arm n. Visors. Each lens shall have an aluminum or UV stabilized polycarbonate cut-off tunnel visor not less than 8 inches in length and designed to shield each lens. Visors shall have a minimum thickness of 0.05 inch and be painted flat black. 7 Pedestrian Signal Heads a. All pedestrian signal heads shall include all the necessary fittings and adjustable cable tie type brackets and shall use LED. b. The pedestrian signal shall be 16 inches, with a universal don't walk "HAND" symbol indication and a universal walk "MAN" symbol indication in one section head, and countdown timers. c. Other properties shall be the same as defined for vehicular traffic signal heads defined earlier. 8. Backplates a. Backplates shall be made of aluminum or ABS UV stabilized plastic and shall be louvered. Backplates shall be 5 -inch border in size and shall be at least 0.05 inch thick. A 1 -inch radius shall be provided on all corners. Each backplate shall be furnished with all the necessary mounting hardware for attachment according to manufacturers' instructions. b. The size of each backplate shall be suitable for mounting on three -section and five -section, 12 -inch signal heads, including space for plumbizers, when called for. All mounting hardware shall be rustproof and corrosion resistant. 9. Foundations a. A screw-in metal foundation can be used in lieu of a concrete base for pedestal installations. If used, it shall be conform to manufacturer's specification for use as traffic signal pedestal pole as per plans. b. The concrete bases shall conform to the dimensions shown on the plans. The bottom of all foundations shall rest securely on firm undisturbed ground. Forms shall be used for the above ground portion of all foundations. Whenever the excavation for a foundation is irregular in shape, forms shall be used to provide the proper dimensions of the foundations below grade. The material for the forms shall be of sufficient thickness to prevent warping or other deflections from the specified pattern. The forms shall be leveled and a means shall be provided for holding them rigidly in place while the concrete is being deposited. c. The Contractor shall be responsible for the proper elevation, offset and level of each foundation. Where the foundation cannot be constructed as shown on the plans because of an obstruction, the Contractor shall relocate the foundation or use other effective methods of supporting the pole after securing the Engineer's approval. d. Anchor bolts and reinforcement shall be held rigidly in-place before the concrete is poured. Anchor bolts shall be held in-place by means of a template constructed to space the anchor bolts uniformly in accordance with the pattern shown on the plans, and not to protrude excessively after installation of equipment. e. Two conduit inlets shall be installed as a minimum per foundation. Inlets not used shall be capped below grade. A ground rod shall be placed external to each foundation. All ground rods shall be a SPECIFICATIONS PAGE VI -6 minimum of 5/8 -inch in diameter, 8 -foot long copper clad and shall be external to the concrete foundation, driven 4 inches below ground surface. Anchor bolts, conduits and reinforcement shall be held rigidly in place before the concrete is poured. f. The center of the template and the center of the concrete base shall coincide unless otherwise directed by the Engineer. High -frequency vibrator shall consolidate concrete after it is placed in the form. The top of the base shall be rounded with an edger having a radius of 1/2 inch. The exposed surface of the base shall have a rubbed surface finish. g. Should the Contractor find that it is necessary to alter or reconfigure any portion of the installation or there would be a conflict with the design versus the site grade ditches, utilities, etc., the City shall be notified in writing of the portions that are in conflict. Immediate response will be given by the City or its representative to avoid delays. h. After the foundation or base has been poured, no modification of any sort shall be made. If any part of the foundation or base is installed in an incorrect manner, as determined by the Engineer, the entire foundation or base shall be removed and the Contractor shall install a new foundation or base at no extra cost to the City. i. Prior to installing the structures, the anchor bolts shall be covered in such a manner as to protect them against damage and to protect the public from possible injury. j. The foundation must be given seven days to cure before the structures are erected. k. New bases shall be constructed and finished to the dimensions shown on the plans. Concrete shall be as specified in paragraph 2403.03 of the Iowa DOT Standard Specifications for Class C, Mix No. C-4, air -entrained P.C. concrete, and shall be placed in accordance with Section 2403 of the Iowa DOT Standard Specifications. I. Reinforcement shall be in accordance with Section 2404 of the Iowa DOT Standard Specifications. The top of the signal base shall be at a minimum of 2 inches and a maximum of 3 inches above the finished grade. m. Whenever excavation is made across parkways, driveways or sodded areas, the sod, topsoil, crushed stone or gravel shall be replaced or restored as nearly as possible to its original grade and the grade involved shall be left in a neat and presentable condition. n. Concrete sidewalks, pavements, base courses and bituminous surfaces shall be replaced with new materials. o. The backfill shall be mechanically compacted in 6 -inch layers to a density equal to that of the surrounding material. 1 0. Traffic Signal Pedestals a. The length of the pedestal, from the bottom of the base to the top of the shaft, shall be 10 feet, unless otherwise specified on the plans. For galvanized poles, the pedestal shaft shall be fabricated of tubing with a wall thickness of at least 1/8 inch. It shall have a satin brush or spun finish. The top of the shaft shall have an outer diameter to receive a pole -top mounting bracket of a traffic signal or a pedestal -mounted traffic signal controller. b. All hardware shall be of hot dipped galvanized steel in accordance with the latest revision of ASTM A123. All traffic signal pedestals shall be Sch 80 galvanized steel or Sch 80 spun aluminum. Steel shall be in conformance with the Section 2525 of the Iowa DOT Standard Specification. c. The pedestal base shall be cast -aluminum, breakaway, with a handhole. The size of the handhole shall be at least 4 inches by 6 inches and equipped with a cover, which can be securely fastened to the shaft with the use of simple tools. The surface of the base shall be prepared for painting in accordance with the manufacturer's recommendations and coated to match the pedestals. d. Bases shall have a minimum weight of 20 pounds, and shall have a four -bolt pattern uniformly spaced on a 13 3/4 -inch diameter bolt circle. e. Anchor Bolts. Galvanized, hot rolled steel anchor bolts, sizes as determined by the pole manufacturer, shall be supplied, complete with all the hardware required for installation. The anchor bolts shall have a right angle bend at the bottom end and threaded at the top end. 1 1 . Galvanized Steel Traffic Signal Supports and Light Poles a. The signal mast arms, support poles and light poles shall be continuous steel poles of the anchor base type as shown on the plans. The pole shall be fabricated from low carbon (maximum carbon SPECIFICATIONS PAGE VI -7 0.30%) steel of U.S. Standard Gauge and shall be manufactured from steel sheet with one continuous welded vertical seam. b. After manufactured, they shall have a minimum yield strength of 48,000 psi. The base shall be of heavy cast or rolled steel attached to the lower end of the shaft by a continuous weld on both the inside and outside of the shaft. The diameter of the bolt circle shall be as specified by the manufacturer. c. It is permissible to fabricate poles and mast arms by welding two sections together by vendor only. Welding and fabrication shall conform to the Structural Welding Code AWS, as modified by Section 2423 of the Iowa DOT Standard Specifications. d. The pole shall be designed to support the traffic signals, lights and/or signs with the clearance as shown on the plans. Where called for on the plans, the poles shall be designed to assume high-rise design luminaire arms for streetlights. The luminaire riser may be designed and manufactured as a separate add-on piece. e. The pole shall be equipped with a minimum 2 -foot by 1 -foot 10 -inch transformer base. f. Securing of the cover of the shaft shall be possible with the use of simple tools. g. The mast arms and poles shall be equipped with all necessary hardware, shims, and anchor bolts to provide a complete installation without additional parts. h. In addition to what is shown on the plans, all signal poles and mast arms shall be designed to carry a five -section traffic signal head and a 24 inch by 36 inch sign at the end of each mast arm. i. All hardware shall be of hot dipped galvanized steel in accordance with the latest revision of ASTM A123. All mast arms and support poles shall be galvanized steel and shall be in conformance with Iowa DOT Specification 2525 of the Standard Specifications. j. All luminaire extensions shall provide for 30 -foot mounting height and 12 -foot overhang, unless otherwise specified on the plans. k. All signal supports shall contain the anchor bolts. The anchor bolts shall be constructed from A36 steel with minimum yield strength of 50,000 psi. The anchor bolts shall be hot dipped galvanized for a minimum of 12 inches on the threaded end and shall be threaded a minimum of 6 inches at one end and have a 4 -inch long, 90 -degree bend at the other end. I. Certification. The fabricator shall certify that the mast arms are capable of withstanding winds of at least 100 mph without failure; that only certified welding operators in accordance with AWS D1.1-75 or latest revisions were used; and that only electrodes as modified by the current version of AASHTO Standard Specifications for Welding of Structural Steel for Highway Bridges were used. m. Pole Erection. All poles are to be erected vertically with the mast arm at a right angle to the centerline of the street, unless otherwise specified, and securely bolted to the cast -in-place concrete foundations at the locations indicated on the plans. n. Leveling shall be accomplished by the use of nuts on each anchor bolt. One nut shall be placed on each anchor bolt and the pole placed in position on these nuts. The top nuts shall then be placed loosely and the pole adjusted to the vertical position by adjusting both the upper and lower nuts and final tightening of top nut to expose a maximum of three full threads. o. All threaded pedestal poles shall be drilled and tapped and a 1/4 inch diameter X 3/4 inch long galvanized or stainless steel bolt shall be installed through the base and the pole to prevent turning of the pole. p. The Location of All Signal Standards. The locations of all signal standards shown on the plans are subject to adjustment depending on the actual locations of existing underground utilities and overhead utilities. Actual locations of standards will be selected at the time of construction upon location of existing utilities. 12. Electrical a. Service Installation. (Traffic Signal and Lighting): The Contractor shall supply and install a 2 -inch Sch 80 PVC conduit to the source of power either to the transformer or up the power pole with a weather head connector as required by the power company supplied by the Contractor. The size of the service conductors shall be 3/c No. 3 AWG stranded conductor. The Contractor shall be responsible for coordination of this work with the power company and for payment of connection fees, if any. The address of the source of power will be as shown on the project plans. b. Pole: There shall be one conductor for each optical unit or set of optical units operating identically SPECIFICATIONS PAGE VI -8 through the same cycle and one conductor for common return. Each overhead red, yellow, green signal head shall be wired with a separate cable from a splice in the pole base according to the conductor combination specified on the plans. c. An electrical splice in each wire servicing traffic signal heads on a pole shall be made in the handhole compartment of that pole. All wiring, except loop and magnetic detector wire, shall be one continuous length of cable from the splice in the handhole compartment of the signal pole to the terminal compartment in the controller cabinet. Splices for detectors will be permitted between the detector wire and the detector lead-in cable only at the first handhole provided adjacent to the detector and will be done by City personnel. d. All splices in the handhole compartment of a signal pole shall be made using twist wire connectors. Signal cable splices shall be made using gel -filled wire nuts. Cable connections in signal heads and controller cabinets shall be made at the terminal blocks with a mechanical attachment device attached to each wire end by terminal connectors specified elsewhere in the Specifications. e. Slack for each cable shall be provided by a 4 -foot length in each handhole and a 2 -foot length in each signal and controller base (measured from the handhole compartment to the end of the cable). In those handholes where detector splices are made, a 4 -foot length of cable slack shall be provided in both the loop wire and the shielded lead-in cable. f. Cables shall be pulled through conduit by means of a cable grip designed to provide a firm hold upon the exterior covering of the cable or cables, with a minimum of dragging on the ground or pavement. This shall be accomplished by means of reels mounted on jacks or rollers and other suitable devices. A suitable wire lubricant shall be used to reduce friction and strain on wires or cables. g. Service cable runs shall be continuous from the power line located on the service pole to the meter located on the controller cabinet or from the meter located on the service pole to the terminal compartment in the controller, whichever is applicable. The service riser shall be topped by standard weather head or otherwise replaced with "U" Guard. h. Clearances to the overhead utilities shall be specified by the serving utility. The power company will furnish the electrical meter. The Contractor shall supply the service cabinet. All work shall be in accordance with Iowa DOT Specification 2525 of the Standard Specifications and the MUTCD. i. A uniform systematic color code shall be used. j. All wiring shall comply with the National Electrical Code and City Ordinance, and shall be subject to the inspection of WTOD. k. All wire shall be plainly marked on the outside of the sheath with the manufacturer's name and identification of the type of the cable. 13. Bonding and Grounding a. Metal conduit, service equipment, anchor bolts, metal poles, pedestals, controller cabinets, and all other electrical equipment shall be made mechanically and electrically secure to form a continuous system, and shall be effectively grounded. The grounding conductor shall be a No. 6 AWG stranded green copper wire. b. Grounding bar shall be accomplished by bonding the grounding circuits to copper clad metal, driven electrodes. All electrodes shall be as a minimum, 5/8 inch in diameter and 8 -foot long copper clad. The electrodes shall be driven vertically until the top of the rod is a minimum of 4 inches below grade. Bonding to the ground rod shall be made by means of suitable screw type positive ground rod clamps. Grounding to waterlines will not be permitted. c. Bonding of standards and pedestals shall be by means of a bonding strap attached to an anchor bolt or to 1 3/16 -inch, or longer, brass or bronze bolt installed in the pole base. d. The service meter and socket shall be bonded to a ground electrode by use of a ground clamp and a No. 6 AWG copper wire and shall be by means of cadmium -plated grounding bushing and bonding jumpers. Where there is a change at a pull box or manhole for non-metallic conduit to metallic conduit, the grounding wire in the non-metallic conduit shall be bonded to the metallic conduit. e. Existing ungrounded metal poles shall be grounded by means of a driven ground rod. 14. Cables and Wires a. The number of conductors and size of all traffic signal cable shall be as specified on the plans. All wire shall be plainly marked on the outside of the sheath with the manufacturer's name and SPECIFICATIONS PAGE VI -9 identification of the type of the cable. b. Service Conductors. Power cable shall be a 600 -volt, stranded, insulated, single conductor, No. 8 AWG (black and white) unless otherwise stated in the plans. Ground wire shall be No. 6 AWG green stranded copper wire. c. Signal Pole Base to Signal Pole Base. This shall be composed of either 5 -conductor No. 16 AWG or 12 -conductor No. 16 AWG cable IMSA Spec 20-1 Signal Cable — PE insulations, PE Jacket or otherwise specified on project plans. The color code should be NEMA K-1 method 1 with 600 volts rating. The signal cable conductors shall be composed of stranded wire. d. Signal Pole Base to Signal Heads. The wire running inside all signal poles (either mast arm or pedestal mounted) and mast arms to signal heads shall be No. 16 AWG cable (the number of conductors shall be specified on plans) and composed of stranded wire. e. Luminaire Conductors. Conductors shall consist of type THWN, 600 volt, and single conductor copper stranded wires, which run continuously between poles. Conductors shall meet the requirements of Article 4185.12 of the Iowa DOT Standards Specifications and shall be of the size and number shown on the plans. f. Detector Lead -In Cable. Detector lead-in cable shall be No. 16 AWG, meeting the requirements of IMSA Specification 50-2 or latest revision thereof. g. Tracer Wire. Tracer wire shall be a #10 AWG wire single conductor, stranded copper, Type THWN, with UL approval and orange jacket. Provide in conduit runs that contain fiber optic cable. 15. Handholes a. Unless otherwise indicated on the plans, handholes shall be constructed as per these Standard Specifications. b. Except for fiber optics haodholes, the Contractor may furnish a poured -in-place concrete handhole, with cast iron ring and cover, or a pre -cast concrete handhole, with cast iron ring and cover, or a fiberglass handhole. Concrete pipe, meeting AASHTO Specification designation M86 for non- reinforced or M170 Class III for reinforced, of suitable length and diameter may be used, and shall be provided with cable hooks made with a minimum 1/4 -inch diameter steel material. Cast iron ring and cover may be rated light duty for non -traffic areas (155 pound minimum). Fiber optics handholes shall be as per plans. c. Handholes on fill section shall have a drain and drain pipe. d. A crushed stone sump with a minimum depth of 18 inches shall be provided beneath all handholes. e. The cover shall have the name "TRAFFIC" in 2 -inch letters cast into the lid. The handhole shall be large enough to house loops in fiber optics cable as per manufacturer's recommendation for minimum diameter of the fiber optics cable loop. f. Frames and covers for handholes shall be cast iron and conform to the dimensions shown on the plans. The top of the handhole shall be set flush with the sidewalk or driveway surface. When constructed in an earth shoulder away from the pavement edge, the top surface of the handhole shall be approximately 1 inch above the surface of the ground or as indicated on plans. g. The ends of the conduit leading into the handhole shall extend a minimum of 1 inch and not more than 2 inches beyond the inside wall. All conduits in the handhole shall slope inward in a manner so as to provide drainage of water or condensation. Each handhole shall contain a minimum of two cable hooks. The hooks shall be permanently fastened to the inside wall near the top of the handhole. h. When precast concrete sections are used for handholes, the conduit entrances shall be neatly grouted between the conduit and the precast concrete. The handhole ring shall fit snugly inside the precast concrete section. Grouting shall be done immediately after conduits are placed into the handhole to prevent washing in of debris. i. After installation of handhole and before acceptance by the City, all foreign debris, including but not limited to dirt, leaves, grout, concrete, cans and glass, shall be removed. j. All loop detector lead-in conductors shall be placed into a handhole prior to winter shut down. 16. Conduit a. The number, type, and size of conduit shall be as specified on the plans. b. Poly Vinyl Chloride. Conduit specified on the plans, as polyvinyl chloride (PVC) shall be rigid polyvinyl SPECIFICATIONS PAGE VI -10 chloride meeting the requirements of NEMA TC -2, Type 2, and applicable UL standards. c. Conduit buried in open trenches shall be placed a minimum of 18 inches deep and shall extend a minimum of 3 feet 6 inches from the back of curb unless otherwise directed by the Engineer. Open trench methods of placing conduit will be permitted except where the conduit is to be placed under existing pavement. Conduit in pavement areas shall be placed to a minimum depth of 24 inches below the finished pavement surface or as directed by the Engineer. d. The backfill materials from the placement of conduit in open trenches shall be deposited in the trench in layers not to exceed 6 inches in depth and each layer shall be thoroughly compacted before the next layer is placed. All cinders, broken concrete, or other hard abrasive materials shall be moved and shall not be used in the backfill material. All surplus material shall be removed from the public right-of-way and properly disposed e. Whenever excavation is made across parkways, driveways or sodded areas, the sod, topsoil, crushed stone or gravel shall be replaced or restored as nearly as possible to its original grade and the grade involved shall be left in a neat and presentable condition. f. Concrete sidewalks, pavements, base courses and bituminous surfaces shall be replaced with new materials. g. Underground conduits shall be laid at a distance of at least 6 inches from any water line or other utility line. h. When the plans require the conduit be placed without disturbing the existing pavement, the term "pushed" is used. Pushed conduit shall be placed by jacking, pushing, boring or any other means necessary to place the conduit without cutting or removing pavement. The size of a bored hole shall not exceed the outside diameter of the conduit, which is to be placed. Tunneling under the pavement or water jetting will not be permitted. Pits for boring shall not be closer than 2 feet to the back of curb unless otherwise directed by the Engineer. Conduits shall be Sch 80 PVC unless otherwise shown on the plans. i. When it is impractical to push the conduit under pavement due to unanticipated obstructions, the Contractor may, with the Engineer's permission, cut the existing pavement. j. Where conduit is to be placed by trenching methods under existing asphaltic pavement, an 8 -inch wide by 18 -inch deep trench shall be opened along neat lines. The trench shall be backfilled with crushed stone, acceptable to the Engineer, filled with Class M high -early strength concrete to within 4 inches of the surface level. The concrete shall be allowed to set for a minimum of 48 hours without being exposed to traffic. The final 4 inches of backfill shall be a hot bituminous concrete plant mix acceptable to the Engineer. k. A polyethylene pull rope shall be installed in all conduits, which is identified on the plans for future use. At least 2 feet of pull rope shall be doubled back into the conduit at each termination. I. Conduit shall be laid to drain and 1 -inch drains with crushed stone sumps shall be installed as shown on the plans and at all low points. m. The backfill shall be mechanically compacted in 6 -inch layers to a density equal to that of the surrounding material. Conduit shall be connected to existing and new light bases and junction boxes. All required fittings shall be furnished and installed by the Contractor to provide a continuous, enclosed conduit system between poles. Conduit under pavement and driveways shall be rigid steel conduit or PVC Schedule 80, Type 2, in accordance with Iowa DOT Specification Article 4185.10 of the Standard Specifications. All trenches shall be backfilled with material containing no broken pieces of concrete or asphalt, stone, brick, wood or other unsuitable material including nested clods. n. All conductors and wiring shall be furnished as new material and installed by the Contractor and shall conform to Iowa DOT Specification 2525 of the Standard Specifications. o. Conduit not under pavement or driveways shall be Schedule 40 PVC. p. All unused conduits, whether for future use or for later use in the project, shall be capped. q. All conduits shall be sloped to drain toward the nearest handhole, and if this should prove to be impractical, then a conduit drain shall be provided with crushed stone drainage sumps at all low points, as detailed in the plans for traffic signal bases. A permeable membrane to keep sand from washing back into the conduit shall be installed at the conduit drain. 17. Fiber Optics Cable a. Fiber optics interconnect shall remain continuous. Only the 12 strands inside the green tube shall be SPECIFICATIONS PAGE VI -11 cut, fanned out, fusion spliced to the cabinet, and terminated inside the control cabinet. b. Traffic signal controller interconnection and monitoring camera interconnection to Traffic Operations Center shall be through fiber optics cable. Fiber optics size, color codes (if any), and number of terminations shall be as shown or mentioned on the plans. c. Unless otherwise mentioned on the plans, the traffic fiber optics control communications and interconnect cable shall be housed in a 3 -inch conduit and shall have the following minimum properties. d. A minimum of 72 stranded single mode loose tube cable meeting pertinent ANSI, EIA, and TIA Specifications for the usage, installation, and location type required by this project e. Typical Core Diameter 8.3 urn ± 1.0 urn f. Cladding Diameter: 125.0 urn ± 1.0 urn g. Core concentricity ± 1% h. Attenuation Uniformity: No point discontinuity greater than 0.1 um at Either 1310 nm or 1550 nm i. Max Attenuation 0.40 db/Mile j. The coating shall be a dual -layer UV -cured acrylate applied by the fiber manufacturer. The coating shall be mechanically or chemically strippable without damage to the fiber. The central member of the cable shall be a glass reinforced plastic rod designed to prevent the buckling of the cable. The cable core interstices shall be filled with water blocking tape to prevent water infiltration. Dielectric fillers may be included in the cable core where needed to lend symmetry to the cable cross-section. k. Buffer tubes shall be of dual layer construction with the inner layer made of polycarbonate and the outer layer made of polyester. Each buffer tube shall be water -blocked with a water-swellable yarn or tape. Buffer tubes shall be stranded around the central member using reverse oscillation, or "SZ", stranding process. I. The buffer tubes shall meet TIA/EIA-598A, "Color Coding of Fiber Optic Cables". The fiber cable shall include loose tubes with 12 fibers in each tube. m. The cable tensile strength shall be provided by a high tensile strength aramid yarn and/or fiber glass. n. All dielectric cables, without armoring, shall be sheathed with medium density polyethylene. The minimum nominal jacket thickness shall be 0.055 inch. Jacketing material shall be applied directly over the tensile strength members and flooding compound. The jacket or sheath shall be marked with the manufacturer's name and the words "Optical Cable," the year of manufacture, and sequential feet marks. The markings shall be repeated every 2 feet. The actual length of the cable shall be within the range plus 1% of the length marked. The marking shall be in a contrasting color to the cable jacket. Additionally, the jacket marking shall have a durable weatherproof label which shows the actual attenuation of each fiber expressed in dB/mile. o. The cable shall be fabricated to withstand a maximized pulling tension of 600 pounds during installation (short term) and 135 pounds upon installation (long term). p. The shipping, storing, installing and operating temperature range of the cable shall be -40 F to +158' F. q. The manufacturer shall test at the 100% level all fiber optic cable for the following tests: i) Each fiber proof tested at a minimum load of 350 Mpa. ii) Each fiber tested for attenuation and the reading shall be part of cable labeling. r. The cable shall meet the appropriate standard Fiber Optic Test Procedure for the following measurements: i) Fluid Penetration ii) Compound Drip iii) Compressive Loading Resistance iv) Cyclic Flexing v) Cyclic Impact vi) Tensile Loading and Bending s. The cable ends shall be available for testing. The cable ends must be sealed to prevent moisture impregnation. t. Fiber Optic Jumpers/Patch Cords. All fibers entering the traffic signal controller cabinet shall be terminated in the fiber optic termination unit within the traffic controller cabinet. Length of patch cord will vary according to distribution unit to traffic signal controller, fiber optic modem, or video modem location within controller cabinet and shall provide for 2 feet of total slack. u. A sufficient number of patch cords shall be installed to provide a fully -operational communications SPECIFICATIONS PAGE VI -12 system. v. Controller cabinet patch cords shall consist of factory -assembled patch cords, each containing two fibers. Each such fiber shall have a connector with ceramic ferrule on each end. Each patch cord shall have a dielectric strength member and a durable outer jacket designed to withstand handling. w. Fiber Optic Termination Unit. The unit shall be a rack mount, drawer type enclosure that is dust and moisture repellent. The unit shall provide easy front access with removable rear tray for easy rear access and shall have a maximum dimension of 3.5 inches H by 18.5 inches W by 11.25 inches D. The size of the unit shall be adequate for the number of fibers, proper winding area, and splices. The unit shall provide for cable entry from the side and be capable of accommodating up to 48 connections x. Connectors. Only connectors of ceramic ferrule and physical contact end finish shall be used to terminate fibers to equipment. ST connectors shall be used for multi -mode fiber. SC connectors shall be used for single -mode fiber. Maximum attenuation per connector shall be 0.75 dB. y. Splices. Fusion splices shall be used for all splices. The fiber cable shall be installed in continuous runs as designated on the plans. Splices shall be allowed only in the splice enclosures and controller cabinets as located on the plans. Maximum attenuation per splice shall be 0.3 dB. z. Fan Out Kits. Fan out kits shall be provided for separation and protection of individual fibers with buffer tubing and jacketing materials suitable for termination of the fiber and fiber optic connector as specified. aa. Splice Enclosure. Ends of continuous fiber cable runs and/or traffic signal controller branch circuit points shall be spliced in an outside plant splice enclosure located in handholes as shown on plans. Enclosure shall accept a minimum of six cables and provide enough trays to splice all fibers. All fiber cables shall enter the enclosure at one end. Enclosure shall be watertight and re -enterable using gel - compressed cable connections and a re -enterable gasket. bb. Fiber splice loss shall not exceed the limits of TIA/EIA 568. 18. Mounting Hardware a. All pedestrian and vehicular signals heads shall be provided with adjustable cable brackets for mounting, as well as all other hardware necessary to completely mount the signals. All signal heads shall connect to poles and mast arms using adjustable cable tie supported brackets. Brackets shall not be painted unless otherwise shown on the plans. Plumbizers are not acceptable. All openings not used shall be plugged with a metal octagonal signal closure cap. No plastic devices of any type will be allowed. Top and bottom brackets will be required for all pole -mounted signal heads unless otherwise shown in the plans. All mounting brackets shall be stainless steel, not painted. 19. Pedestrian Pushbutton Detectors a. Pedestrian pushbutton detectors shall be ADA compliant and shall have a pressure or piezo-electric activated solid state with no handles or toggle switches. The contacts shall be entirely insulated from the case and operating button with terminals for making connections. b. The entire assembly shall be weatherproof, watertight, and freeze -proof and shall be secure against electrical shock and be of such construction as to withstand continuous hard usage. The contact shall be normally open and no current flowing except at the moment of actuation. c. The push button shall have an LED light and shall flash each time the button is pushed. The push button shall emit an audible sound when the button is pushed and emit an audible sound of different frequency when the button is released. 20. Accessible Pedestrian Signals a. Push buttons shall meet the requirement of Section D.19 except where modified in this section. b. Pedestrian detection shall have audio capability with differing frequencies corresponding to each pedestrian signal indication and audio tactile push buttons. The push button should activate the audible signal only for the crosswalk where the push button is activated. c. Accessible Pedestrian Signals and Detectors shall be provided at all pedestrian signals where called for on the plans and shall meet the requirements of the latest version of the Manual on Uniform Traffic Control Devices. SPECIFICATIONS PAGE VI -13 d. APS shall be provided with the following features: i) Both audible and vibro-tactile walk indications ii) Vibro-tactile walk indications shall be provided by a tactile arrow on the pushbutton that vibrates during the walk interval iii) An audible walk indication during the walk interval only. The audible walk indication shall be audible from the beginning of the associated crosswalk. The audio volume and direction shall be programmed to be heard as close to the crosswalk it is controlling as possible to avoid confusion with the other nearby crossing. It shall be placed as close to the curb of the corresponding crosswalk as possible. iv) All audible walk indications shall be a speech walk message. Speech walk messages shall be patterned after the following model: "(name of street). Walk sign is on to cross {name of street)." v) Audible detection beacon audio intensity shall be auto -adjusted based on ambient noise. e. Extended pushbutton features are not required unless otherwise noted on the plans. f. Contractor shall submit shop drawings for all APS and detector equipment for approval. g. Any wiring and equipment required for a complete accessible pedestrian signal and detector installation not indicated in the plans, shall be included in the Traffic Signalization bid item. 21. Signal Service Meter Bypass Socket a. Service panel cabinets shall be furnished when indicated on the project plans and be installed onto the traffic signal controller cabinet by the Contractor. Meter socket shall be UL and ANSI approved and a stamp showing approvals must be visible on inside of the socket. Meter sockets shall be constructed of steel and finished with light gray coating. The coating shall be electrostatically applied. b. The meter socket shall be rated for two 100 -amp or 200 -amp terminals and have a fifth terminal as a neutral. The meter socket shall also operate with a bypass device so that the traffic signal will not power down during installation or removal of the utility meter. The utility company will supply and install the meter once the Contractor notifies them of the traffic signal startup. c. All units shall be any one of the following: Anchor Electric U42552 -HO, Landis and GYR, HQ -5U- 40405-015, Millbank NU9318-XL, Durham T -H5213 -U (HCP), or approved equal. 22. Power Disconnect a. The cabinet shall come with a properly rated power disconnect. It shall disconnect the power from the utility source to the cabinet so that there are no "hot" circuits or terminals inside the cabinet when servicing it. 23. Emergency Vehicle Pre-Emption (EVP) System a. EVP system shall be fully compatible with City's existing OPTICOM system and shall conform to the plans using Model 764 detectors. b. EVP Detector and Light Installation. The detectors, indicator lights, wiring and connections shall be installed in accordance with the manufacturer's instructions. c. In the event at installation a noticeable obstruction is present in line with the detector, the Contractor shall advise the Engineer before installation. d. The detector and indicator light shall be attached to the traffic signal mast arm to the satisfaction of the Engineer. e. All hardware shall be tightened securely. f. The detector and indicator light shall be installed and mounted in such a way so as to insure the watertight integrity of the complete assembly. The detector shall be installed with the drain hole at the bottom. g. There shall be no detector cable splices from the EVP detector on the traffic signal mast arm to the traffic signal cabinet. The detector cable shall be marked in the traffic signal cabinet as to which street and direction it is associated. h. All EVP detectors and EVP indicator lights shall be operational when each traffic control signal system is initially turned on. SPECIFICATIONS PAGE VI -14 i. The Contractor shall furnish and install 3/c No. 20 AWG EVP detector cables and 3/c No. 14 cables for the confirmation lights where indicated in the plans. Emergency vehicle pre-emption cables (3/c No. 20) shall be installed continuous without splices or terminals from the EVP detector to the traffic signal cabinet. 24. Traffic Monitoring Camera a. Outdoor monitoring cameras shall be installed with full remote control and monitoring capability activated from Waterloo Traffic Operations Center at 625 Glenwood Street, Waterloo, Iowa. As a minimum, system capabilities and features shall include H.264, IP Addressable, Pan - Tilt - Zoom, Auto Focus, and surge protection, High -Resolution Integrated Camera/Optics with self-cleaning lens, built-in back box memory to store camera and location -specific dome settings, including labels, presets, patterns, and zones. These settings shall be automatically downloaded if a new dome drive is installed. 25. Wireless Communications a. Wireless technology shall be compatible with Waterloo's existing system. Signal controller and monitoring cameras shall be connected to WTOD by wireless communications. The City has a wireless communications backbone with several tower and access point devices. For more information on locations and type of existing devices, contact Mohammad Elahi, City Traffic Engineer, at (319) 291-4440. b. Mean time between failures and warranty: 100,000 hours, one year on parts and labor, and manufacturer's warranty, whichever provides for longest combination coverage. c. The Contractor shall be responsible for designing a fully -functional wireless communication system connected to Traffic Operations Center. It shall be the Contractor's responsibility to assure the delivery of a working system, including the use of proper equipment, appropriate installation, acceptable communication, and central location's remote, monitoring, and control capabilities. d. System shall include antennas, cables, jumpers, pole mounts, protectors, and all items necessary to make a complete working system which shall be in accordance with the wireless and camera manufacturer's recommendations to provide a complete working system suitable for traffic monitoring. 26. Inductive Detector Loops a. Loops in existing pavements shall be saw -cut. Loops in new pavement shall be prefabricated and buried/embedded. All loops shall be individually placed in pavement and terminated in handholes. b. Loop Wire. The loop wire shall be 600 -volt stranded copper, No. 14 AWG, Type THWN, with UL approval. The loop wire shall be protected by a flexible vinyl plastic tubing of 3/16 -inch inner diameter, a minimum of 1/32 -inch wall thickness, 1/4 -inch outer diameter. The tubing shall also be highly abrasion resistant and have a smooth bore. c. New Pavement Loop Cable. Shall be prefabricated and designed to be overlaid with hot asphalt or embedded in Portland cement concrete. The loop cable and assembly shall be capable of direct placement under asphalt overlays or concrete pavement without need for additional tubing. Each component of the prefabricated loop assembly, including the loop, the lead-in cable and the splice enclosure, shall be designed to resist moisture penetration and to continue functioning under minor pavement cracking. The cable may be around 0.36 inch O.D. and shall be made with such material as to ensure long, trouble free life. Splices are allowed only inside the handhole. All other connections shall be factory connected and sealed. d. The Contractor shall obtain Engineer's field verification of all loop locations prior to beginning of construction. e. If the prefabricated loop detector is destroyed before, during or after the paving operation, it shall be replaced with another prefabricated loop detector even if this entails the removal of several panels of concrete. Cost of replacement shall be the responsibility of the faulty party and no cost will be borne by the City. f. Existing Pavement. Inductive loops consisting of three turns (four turns for back loops) of wire shall be saw cut in the pavement, with the width of cut being 3/8 inch and with a depth of 2 1/2 inches to 2 3/4 inches deep. Sharp (120 degree or less) corners shall be provided with an additional diagonal SPECIFICATIONS PAGE VI -15 saw cut as shown in the plans. All saw cuts shall be overlapped sufficiently so that a full 2 1/2 inch to 2 3/4 inch depth of cut results around the entire perimeter of the loop. For each additional turn of wire, 1/4 inch of depth shall be added to the saw cut. Generally, all front loops have three 3 turns and all back loops have four turns of No. 14 AWG wire unless otherwise shown on plans or determined by Engineer during construction of the loop. g. For curbed streets, the saw cut shall be extended to the gutter line and a hole shall be drilled through the gutter line toward the handhole. No saw cut will be allowed into the curb face. For non -curbed streets, the saw cut shall extend to a hole drilled near the edge of the pavement as shown on the plans. A length of 3/4 -inch diameter PVC conduit shall be inserted and sealed into the drilled hole from the outside edge of the pavement. h. Prior to placement of wire, the saw cut shall be clean and free of water and all foreign materials that may cause premature failure. Loop wire, encased in plastic vinyl tubing, shall be placed in the finished cut. i. Short pieces of backer rope of 3 to 4 inches shall be used, where necessary, to assure that the loop wire will remain at the bottom of the saw cut and not float up into the sealant. Lead-in wires outside of the loop shall be twisted approximately one turn per foot. All wire installation must be made without damage to the wire or its insulation. All damaged wire shall be replaced. J. Loop testing completed in accordance with Article 2505.03.F.6 of the Iowa DOT Standard Specifications. During saw cut and prefabrication loop testing, the City of Waterloo, the Contractor, and/or Engineer shall be present during all testing procedures. Any loop that tests below the 100 mega ohms value shall be considered to be a faulty loop and shall be replaced. k. After obtaining satisfactory test results, the loop shall be sealed with Pro -Seal 6006 EX, Ruscoe Q Seal 290S, 3M Detector Loop Sealant 5000 or approved equivalent. If an approved equivalent is used, it must be approved by the City of Waterloo's Traffic Operations Department. The sealer shall be used strictly in accordance with the manufacturer's instructions. If sealant is placed below manufacturer's recommended temperature requirements, i.e., placement during late fall and winter, the loop shall not be accepted until the outside air temperature is at or above the manufacturer's recommended minimum temperature. The sealer shall be poured into the slot to half depth. When both the loop and lead-in slots are half filled, check for air bubbles or material pileup and then proceed to fill the slots to roadway level. Excess sealant shall be removed by means of a "Squeegee." I. In all cases, there shall be neither a trough nor a mound formed. The sealer, when poured into a saw cut, should completely surround the wire, displace all air therein and completely fill the area of the slot, except for that portion filled with the wire hold down material. Allow sufficient time for the sealer to harden in accordance with manufacturer's instructions before allowing traffic to move over the area. m. The saw slot filler shall be a two -component system, high -viscosity liquid or approved equal formulated for use in sealing inductive wire loops and leads embedded in asphaltic cement concrete and in Portland cement concrete. The saw slot filler shall be useable on grades of 15% or less without excessive flow of material, unless otherwise approved by the Engineer. n. The Engineer shall approve the sealer. Approval of other sealants shall be based on Specifications and/or test data about their physical properties, performance properties and chemical resistance. The cured sealer shall be unaffected by oils, gasoline, grease, acids and most alkalis. The mixing of components and the filling of the cut shall be in accordance with the directions of the manufacturer. o. After completion of the sealing, the loop shall be final tested, as described in paragraph above. Completed sealed loop must pass continuity and resistance test prior to being accepted. p. Loop Splicing. The electrical splice between the loop lead-in cable to the controller and the loop wire shall be soldered using dipped or resin core solder and provided with a watertight protective covering for the spliced wire, the shielding on the loop lead-ins and the end of the tubing containing the loop wires. No torch soldering will be allowed. Remove the insulation from each conductor of a pair of lead-in cable conductors for 1 inch and scrape both copper conductors with knife until bright. Remove the plastic tubing from the loop wires for 1 1/2 inches. Remove the insulation from the loop wires for 1 inch and scrape both copper conductors with knife until bright. Solder the loop wires together where needed for series connection and to the lead-in wires and cover with a wire nut twisted on tightly. Cover the exposed shielding, drain wire and wire nut splices with a fast -drying brush -up type sealant and bonding compound manufactured for this purpose to protect surfaces against moisture, corrosion and other contaminants. The compound shall withstand Iowa's extreme weather conditions. Any unused loop lead-in wire shall have the end of it also covered with this compound. SPECIFICATIONS PAGE VI -16 27. Luminaires a. Unless otherwise shown on the plans, the luminaires shall LED lights, provide ANSI/IES light distribution pattern Type III, and shall meet all of the following requirements: i) Color Temperature: Between 4000-4400' Kelvin ii) Lumens Per Watt: Min 67 iii) Wattage: Max 150 W iv) L70 Life: Min 90,000 Hours b. Based on light locations as shown in the plans, photometric layout shall be provided by the supplier meeting the following requirements: c. 0.6 Average Foot-candle on Pavement Surface d. Luminaire and lamp size required for a particular system shall be as needed to meet these requirements. e. Luminaire shall be finished to match color and style of pole. f. Supplier shall provide a catalog cut sheet of luminaire for review by WTOD prior to acceptance. i) Luminaires shall be installed for operation on 120 -volt AC, single phase, 60 Hz. g. Lighting conductors installed for luminaires shall be 1/C No. 10 stranded type THWN, unless otherwise indicated on the plans h. Each luminaire shall be complete with EEI-NEMA Standard through terminal polarized, twist -lock type photoelectric control receptacle. Provide shorting caps on all luminaires with photoelectric control for the intersection installed on the controller cabinet. i. Where a photocell is to be installed, the Contractor shall verify that the luminaire photocell is operational prior to installation. j. Individual luminaires shall be provided with molded in-line fuse connector within the mast arm pole base. Molded fused connector shall provide waterproof connections with breakaway feature, and be sized to fit the conductors. Fuses shall be 10 -ampere cartridge type. The neutral conductor shall not be fused. k. Street light connectors shall be used for all luminaire cable connections. Split bolts shall not be used. i) The photoelectric control turning "ON and "OFF" roadway luminaires shall be in accordance with the following: ii) The photoelectric controls shall be of a solid-state crystal sensing type with an inverted turn -on and turn-off design and shall meet the design and quality requirements specified in the current acceptable standards to ANSI C136.10. The device shall have surge protection conforming to the requirements in the current acceptable surge protection ANSI standards. iii) The voltage rating of the control device shall be multi -voltage operating properly over the input voltage range of 105 to 285 volts, 50-60 Hz, alternating current with no change in the turn -on and turn-off foot-candle values, and a maximum total drift of not more than 1% over ten years. iv) The control device shall have a minimum 30 -second time delay to eliminate false operation due to lightning or stray passing lights, shall provide fail-safe operation (the light supply shall remain "ON" if the control circuit fails), and shall be equipped with an arrester for built-in transient surge protection. v) The "TURN ON" level of the control device shall be 3.0 foot-candles at the appropriate voltage; the "TURN OFF" level of the control device shall be 60% of the turn -on value. I. An "ON-OFF" switch shall be provided inside each controller cabinet that controls power to all lighting circuits at that intersection. 28. Video Detection System (VDS) a. The VDS, shall be a complete and working system and shall comply with the requirements stated in the following paragraphs: b. The detection system components shall be separate from the camera, shall be housed inside the cabinet, shall be IP compatible, and shall accept third party -compatible cameras. c. Camera shall be mounted according to the manufacturer's recommendations. d. Cameras shall be mounted on a 6 -foot -long riser attached to the traffic signal mast arm. Camera shall be positioned on the mast arm such that it is centered over the approach that it is detecting or on the lane line (extended) that separates approach through lane(s) from approach auxiliary left turn lane(s), if present. SPECIFICATIONS PAGE VI -17 e. NEMA compatible output to NEMA TS2 Type 1 controller with signal output for detection as NEMA loop detectors. f. Settable and definable loop detection area up to at least 300 feet measured from the camera mounting location. g. Minimum roadway surface coverage within 15 -degree cone of camera vision from camera lens axis measured from the camera mounting. h. Software and hardware to provide for defining detection area (loops) as small as 6 feet by 6 feet or smaller, and defining large detection areas, minimum of five loops per lane, and minimum of four lanes per camera. i. Detector features shall include count detection, presence and passage detection, speed detection, label displays, data gathering stations, and contrast loss detection. j. Image shall be able to be calibrated for accurate distances. k. Shall have fail-safe feature with fixed time, max time, or min time selection. I. Shall be user-friendly and provide easy programming within Windows XP or Windows 7 environment. m. The camera assembly, including mountings, shall withstand 90 mile per hour winds. n. Shall maintain acceptable performance during night hours with no ambient lighting. o. Shall have heating or features to maintain full operability in presence of snow and ice. p. Shall not fog. q. Shall provide all the software and hardware needed to program and run the video detection system from both the cabinet, and remotely from Waterloo Traffic Operations Center. Communication link will be provided as a different part of the project. VDS system shall be connected to an inside cabinet Ethernet switch to establish the VDS link to the Traffic Operations Center. r. The system shall have a two-year warranty. s. Housing shall be maintenance free. t. Shall not cause adverse electronic effect on the controllers operations. u. Shall operate at a mounting height of 20 feet or less, and up to 35 feet or more. v. Provide self -diagnostics of power -up and reporting failures. w. The system shall be capable of recognizing vehicular travel/movement directions. x. Shall have remote zooming capability. y. Shall operate satisfactorily between temperatures ranging from —30` F to 140' F. z. Camera and camera assembly shall have features or shall be designed to reduce the need for manual cleaning of the camera or enclosure lens. 29. Salvaged Materials a. All existing signal materials and equipment not listed in the Specifications and which are not being incorporated into the final project shall be salvaged by the Contractor and stockpiled at the project site for pick up by WTOD personnel. Such items will remain the property of the City. Contractor may be allowed to deliver the salvaged equipment and materials to the City, but prior authorization and coordination is required. Traffic signal equipment and materials to be salvaged include: poles and mast arms, signal heads and signs mounted on signal poles or mast arms, signal controllers and cabinets, cameras, EVP detectors and indicator lights. 30. Method of Measurement and Basis of Payment a. The "Traffic Signalization" work includes all traffic signal system components, interconnection system, luminaire pole extensions and luminaires which are mounted on the traffic signal poles, as detailed on the plans and described in the Specifications, to provide a fully operational system. No other payment will be made for work covered by the Specifications, but all work will be considered to be included in the lump sum price for "Traffic Signalization." b. Compensation to the Contractor for all work covered by the Specifications shall be made at the Contract Lump Sum price for the signal system installation, complete, in place, and operating. No measurement or payment of individual traffic signal items will be made except for purposes of progress payments. The Contract Lump Sum payment shall be full compensation for all items of work and no separate payment for any individual items will be made. SPECIFICATIONS PAGE VI -18 E. SIGNS 1. Signing Material a. Signing material shall comply with Section 4186 of the Iowa DOT Standards Specifications. b. All signs faces shall be made of Type IV or Type V retroreflective material. c. All sign plates shall be made of 12 gauge aluminum except that signs with the longest side of more than 36 inch shall be made of 8 gauge aluminum. 2. Street Name Signs a. Length and Width. Sign length and width are determined based on the street name, letter size and type. Street name signs mounted overhead shall use 12 -inch Upper Case and 9 -inch Lower Case lettering. The substrate shall be aluminum, 6061-T6, 0.10 -inch minimum thickness or of material specified on the plans. The nameplate shall have a minimum length of 48 inches. The sign length shall be in 6 -inch increments. b. Unmounted faces shall be shipped 1/4 -inch wider and with 1/4 -inch longer than the required width and length. The face shall be registered in the lower right corner with right and bottom border correct (3/4 inch) and the extra 1/4 inch at the top and left edge. Corners of the mounted nameplate shall be rounded (radius of corner must correspond to border radius) or as specified on the plans. c. Reflective Sheeting. The sign face shall be made from Type IV prismatic type retro -reflective sheeting. d. Processing. When screen processing, transparent screen process color shall be coated with a clear finish. Screen processed opaque black color need not be clear coated. All screen processing and clear coating shall be in accordance with the recommendations of the sheeting manufacturer. Sign faces may be produced by direct application of cutout copy onto mechanically applied background in accordance with sheeting manufacturers' recommendations. e. Application. For mounted signs, reflective sheeting shall be applied to sign blades that have been properly prepared. The sign faces shall be applied using the heat -vacuum process or squeeze roller application in accordance with the recommendations of the sheeting manufacturer. f. Letter Design. Standard abbreviations for street, avenue, boulevard, etc., shall be used following the street name or number. Legend shall optically be spaced and centered, both horizontally and vertically. The charts for standard alphabets (capital or upper case) for highway signs for letter design and spacing shall be used. g. Border. The border shall be 3/4 -inch wide with 2 1/4 -inch radius corners set on a square corner. The dimension between the inside edges of the border vertically and horizontally shall be 16 1/2 inches wide by 1 1/2 inches shorter than the chosen length of the sign blade. h. Shop Drawings. Submit a sign layout shop drawing for each different mast arm -mounted street name sign for review and acceptance prior to sign fabrication. F. PAVEMENT MARKINGS 1. Pavement Markings a. Pavement markings shall comply with the requirements of Section 4183 of the Iowa DOT Standard Specifications, except where modified in these Specifications. High Durability Pavement Markings a. High durability pavement markings (HDPM) shall be pre -formed pavement markings and shall be designed and manufactured to perform well under intersection repeated stop and go conditions. HDPM shall be retroreflective. b. HDPM shall either be thermo plastic heated in place or tape with adhesive. c. The contractor shall provide manufacturer's literature showing thickness, pigment type, retroreflectivity, and skid resistance levels compared to FHWA, AASHTO, and ASTM standards. d. HDPM shall be transported, stored and applied in accordance with the manufacturer's instructions. e. HDPM shall be suitable for either asphalt or concrete surfaces. f. WTOD shall have the right to ask the contractor to provide reference information for places similar to Waterloo's climate where the HDPM has been used in order to approve submittals (catalogue cuts) SPECIFICATIONS PAGE VI -19 for HDPM. G. ESTIMATED QUANTITIES FOR LUMP SUM TRAFFIC SIGNALIZATION BID ITEM SPECIFICATIONS PAGE VI -20 No. ITEM QNTY UNIT 1 3 -SEC SIGNAL HEAD, RYG SOLID BALL, 12" LED, SIDE OF POLE, COMPLETE WITH MOUNTING HARDWARE 6 EA 2 3 -SEC SIGNAL HEAD RYG LEFT ARROWS, 12" LED, MAST ARM MOUNT, COMPLETE WITH MOUNTING HARDWARE 4 EA 3 45 -FT MAST ARM POLE, COMPLETE WITH BASE 1 EA 4 5C#16 SIGNAL 640 LF 5 12C#16 SIGNAL 131 LF 6 3" PVC CONDUIT, SCH 80, TRENCHED 12 LF 7 1C#6 GREEN GROUND WIRE, BOND AND GROUND 17 LF 8 OPTICOM 764 EMERGENCY VEHICLE PREEMPTION UNIT 1 EA 9 EVP CABLES, AS REQUIRED BY MANUFACTURER 306 LF SPECIFICATIONS PAGE VI -20 VII- SPECIAL PROVISIONS UNIVERSITY / FLETCHER TRAFFIC SAFETY IMPROVEMENTS DOT Project Number: CS -TSF -8155(738)--85-07 City Project Number: TOF-238 The following sections of the Specifications are modified for this project as noted below: GENERAL CONDITIONS OF CONTRACT PAGE VII -1 SECTION DESCRIPTION NOTES A. GENERAL 1. Scope B. DEFINITIONS 1. Terms used in these Standard Specifications C. RELATED SPECIFICATIONS AND STANDARDS D. TRAFFIC SIGNALIZATION 1. General 2. Solid State Actuated Traffic Signal Controllers N/A 3. Controller Cabinet N/A 4. Loop Detector Amplifiers N/A 5. Traffic Signal Battery Backup System (BBS) N/A 6. Vehicular Signal Heads 7. Pedestrian Signal Heads N/A 8. Backplates 9. Foundations 10. Traffic Signal Pedestals N/A 11. Galvanized Steel Traffic Signal Supports And Light Poles 12. Electrical 13. Bonding and Grounding 14. Cables and Wires 15. Handholes 16. Conduit 17. Fiber Optics Cable N/A 18. Mounting Hardware 19. Pedestrian Pushbutton Detectors N/A 20. Accessible Pedestrian Signals N/A 21. Signal Service Meter Bypass Socket N/A 22. Power Disconnect N/A 23. Emergency Vehicle Pre-Emption (EVP) System 24. Traffic Monitoring Camera N/A 25. Wireless Communications N/A 26. Inductive Detector Loops N/A 27. Luminaires N/A 28. Video Detection System (VDS) N/A 29. Salvaged Materials N/A 30. Method of Measurement And Basis of Payment GENERAL CONDITIONS OF CONTRACT PAGE VII -1 C• E. 1. 2. F. 2. SIGNS Signing Material Street Name Signs PAVEMENT MARKINGS Pavement Markings High Durability Pavement Markings GENERAL CONDITIONS OF CONTRACT N/A PAGE VII -2 CITY OF WATERLOO VIII- GENERAL CONDITIONS OF CONTRACT A. Scope 1. This General Conditions of Contract, referred to here after as GCC, consist of the terms and condition under which the Contract is executed and shall govern the execution of the Contract. This GCC sets the terms of the Contract signed by the Contractor and the City of Waterloo unless otherwise modified by the Special Conditions of Contract (SCC). Under this GCC all traffic works as described in plans and other parts of the Contract Documents shall be complete, in place, ready to be used, and operative. The Contractors work covered by this GCC consists of furnishing all labor, equipment and materials and performing all required operations to complete the Contract works. B. Inclusion of Documents 2. It is understood and agreed that this GCC is part of the Contract; also the resolution adopted by the City Council approving the construction of the improvement, the Notice to Bidders as published, the Instruction to Bidders, the Form of Proposal, the Performance Bond, the Council Proceedings relating to this matter, and the Plans and Specifications and all other documents contained in the Contract Documents shall all be considered as forming a part of the Contract the same as though they were each set out in said Contract. C. Contractor's Responsibility 3. The Contractor agrees to perform the Contract work and install the Contractor's bid or proposal to the City which has been accepted by the this GCC. 4. The Contractor agrees to commence the work, subject of the Contract, "Notice to Proceed" and complete it on or before ninety working days extension of time that is granted by the City. 5. Should the Contractor fail to complete said improvements in strict accordance with the terms and conditions of the Contact, or the plans and Specifications therefor promptly by the date herein specified, the City may pay such additional sums as it may be required to pay by reason of the failure of said Contractor and deduct any and all such sums from any amount then due the Contractor. 6. Should any part of any traffic signal system installed as part of the Contract fail within the warranty period the Contractor shall correct the failure and deliver a working system. In the event of the failure or default of the Contractor to remedy any or all system failures due to defects in said work within the warranty period and starting from the date of its acceptance by said Council, and after having been given ten (10) days notice so to do by registered letter deposited in the United States Post Office, addressed to the Contractor at the address in the Contract Documents, then the City may proceed to remedy such defects. The costs and expenses thereof shall be the Contractor responsibility. 7. The Contractor agrees to furnish at its own cost and expense, all necessary materials and labor for said work and to construct said improvements in a thorough, substantial, and workmanlike manner, and in strict accordance with the requirements of the Contract, and of the plans, and Specifications made a part hereof by reference, and to the satisfaction and approval of the City and its Traffic Engineer. 8. The Contractor agrees to comply with and obey all ordinances of the City of Waterloo, Iowa, relating to the obstruction of streets and alleys, keeping open passage ways for water, traffic, and protecting any excavations in any street or alley, and maintaining proper and sufficient barricades with lights and signals during all hours of darkness, to see that the backfilling is properly done, and agrees to keep the City whole and defend any and all suits that may be brought against the City by reason of any injuries that may be sustained by any person or property allegedly caused by the Contractor, or his/her agents, while work is done pursuant to this agreement. 9. The Contractor agrees that in the event a law suit is brought against the City for damages allegedly sustained by reason of any act, omission or negligence of the Contractor or its agents, or on account of any injuries allegedly sustained by reason of any obstruction, hole, depression or barrier placed or dug by the defendant or its agents, in the doing of the work herein contracted for, that it will defend said suit and save the City harmless therein, and in case judgment is rendered against the City, the Contractor agrees to pay the same promptly. The Contractor agrees to carry public improvements on the terms set out in the City and which is by reference made a part of within ten (10) working days after receipt of from the date of Notice to Proceed and any SPECIAL CONDITIONS OF CONTRACT PAGE VIII -1 liability insurance in a solvent company in a sufficient amount to protect the City and those who use the streets of the City. 10. The City shall have the right to appoint one or more construction reviewers who shall review the progress of the work in detail; also, to make any test or any material to be used in such work. Such construction reviewer shall have full authority to pass judgment upon all materials and upon the manner of doing the work, and their judgment on rejecting any materials, substance, or manner of work shall be final unless it is revoked or modified by the City representative. 11. Any material or equipment that has been rejected by the construction reviewer shall be at once removed from the line of work and shall not be again taken thereon or placed with the material proposed to be used without the written consent of the Engineer. 12. The Contractor shall maintain no cause of action against the City on account of delays and prosecution of work, but if said work is delayed by the City, the Contractor shall have such extra time for completion of the job as was lost by reason of the delay caused by the City. 13. The Contractor agrees to pay punctually all just claims of labor, material, or subcontractors who shall perform labor or furnish materials entering into this improvement. It is agreed that the City need not pay the Contractor until all such claims are paid by the Contractor. It is agreed that the City shall not be liable for said labor and material under the contract. 14. The Contractor agrees to furnish the City, simultaneously with the contract, a bond on a form to be provided by the City in the amount provided by law, which shall be for the benefit of the City, and any and all persons injured by the breach of any of the terms of the Contract. Said bond shall be filed with the City Clerk and shall be subject to the approval of the City Council, and is by reference made a part of the Contract. 15. The Contractor agrees that should it abandon work under the Contract or cease the prosecution thereof for a period of thirty (30) consecutive days without reasonable cause, and should it fail to proceed with said work within ten (10) days after a notice to continue or carry it on has been mailed to it at the address given herein by the City, or after such notice has been served on it, then the City may proceed to complete said work, using any material, tools, or machinery found along said line of work, doing the work either by contract or as it may elect, and the Contractor and the sureties on its bond shall be liable to the City for the costs and expenses so paid out. Said costs shall be retained by the City from any compensation due, or to become due the Contractor, and may be recovered by the City in an action upon Contractor's bond. 16. After the completion of said work, the Contractor agrees to remove all debris and cleanup said streets, and to save the City harmless from any damage allegedly resulting from a failure to cleanup and remove the debris or put the street back in a proper condition for travel. The Contractor shall thoroughly clean the site and restore it to a condition at least equal to that existing prior to construction. 17. The Contractor and/or his/her representative shall perform all work required and furnish all labor, materials, equipment, tools, transportation and supplies necessary to complete the work in accordance with the project plans and specifications. Should any misunderstanding arise as to the intent or meaning of the plans or specifications, the decision of the City shall be final and conclusive. 18. The Contractor is specifically assigned full responsibility for all work and equipment installed by the Contractor, either permanent or temporary, particularly traffic signals, from the time that the Contractor begins work until final acceptance. The Contractor shall thereafter have an individual on call. This individual shall have the training and equipment required to make all necessary repairs to eliminate any conditions adverse to public safety and should be able to restore any of the Contract's intersection traffic signal systems to safe operation. All costs associated with such repair and emergency control shall be borne by the Contractor except when caused by events beyond the Contractor's responsibility. 19. The Contractor shall flash signals at new signalization locations for a minimum of 72 hours before turn on. The City shall be notified in writing before the signals are put on flash. The Contractor shall notify the City Traffic Operations Department in writing after the installation is 100 percent completed. 100 percent complete shall mean all equipment, including but not limited to, controller, signals and wiring, handholes, loop and/or video detectors including sealing, functional interconnect, luminaires, any required operational pre-emption sequences, signs and complete controller SPECIAL CONDITIONS OF CONTRACT PAGE VIII -2 cabinet documentation and equipment to be completely and fully operational. The thirty- (30) -day burn in period will then begin. Once this writing is received by the Traffic Operations Department, the City will then inspect the installation. A punch list will then be issued. All repairs and testing of the field equipment shall be done by the Contractor. The Contractor shall have complete records of the work performed while under construction, including as -built plans. Log -in sheets of the intersection where work is performed shall be maintained until completion and documents are turned over at 100% completion of job. Prior to the turn on, the time and date of turn on of the signal system shall be mutually agreed upon by the City and the Contractor. 20. The Contractor shall designate in writing to the City Traffic Operations Department an emergency telephone number where he/she or his/her representative may be contacted concerning response on-call service. The Contractor shall be on-call twenty-four (24) hours, seven (7) days a week, including holidays, for making repairs. When a system or installation is not in operation or not illuminated due to equipment failure or external damage, an authorized person will notify the Contractor of such failure. The Contractor shall respond to correct the failure within the specified response time. The responsive maintenance shall apply from the beginning of the Contract until signal system is operational including burn in time. All response time shall be less than 24 hours except when an emergency or dangerous situation exists, in which case the Contractor shall immediately dispatch qualified personnel to eliminate such condition. Contractor shall provide names and phone numbers to the City of people who are on 24-hour call. 21. If the Contractor's response time exceeds the time limit as outlined in the previous section by 24 hours, the City shall employ another contractor to repair the failed intersection at the expense of the original Contractor or, at the City's discretion, the work will be completed by City staff and charged back to the Contractor. D. Traffic Control 22. The Contractor and/or his/her representatives at all times shall conduct his/her operation in such a manner as to insure the safety of the motorists, the pedestrian, and his/her own employees. The Contractor shall perform his/her work in such a manner and sequence as to maintain vehicular and pedestrian traffic at all times and to maintain access to adjacent private properties. 23. Where excavations occur in the sidewalks or other pedestrian -ways or adjacent areas the Contractor shall provide a safe and orderly pedestrian passage around the excavation area. The pedestrian passage shall not subject pedestrians to walk upon unsuitable or hazardous surfaces. Special consideration shall be given to areas used by people with disabilities particularly visually impaired persons. 24. At the end of each day's work and at all other times when construction operations are suspended, all work and other obstructions shall be removed from that portion of the roadway or sidewalk normally open for traffic. 25. The Iowa Department of Transportation specification for traffic controls applies. The Contractor shall furnish, install, and maintain all devices for directing, warning and re-routing traffic flow, including warning lights, barricades, and other devices necessary to adequately inform the motorists of unusual or unsafe conditions and guide him safely through the Contract work area. E. Coordination with Utilities 26. The Contractor and/or his/her representative shall be responsible for determining the exact location and elevation of all public utilities in proximity to his/her construction work and shall conduct his/her activities such that the public utilities shall not be disturbed or damaged. 27. Liability. The Contractor shall be fully liable for all expenses incurred because of his/her failure to obtain required clearances, location of utilities, and any damage to the public utilities caused by his/her work and/or his/her representative. F. Contractor Submissions 28. Within sixty days after awarding of the Contract for the project, the Contractor shall submit a list of names of the equipment manufacturer and catalog number of each item he/she proposes to install on the project. The list shall be submitted in 1 hard copy and 1 electronic copy by email or other media to the City for approval before any equipment or materials are ordered. 29. Shop Drawings. Prior to the fabrication of any of the components listed herein but not more than sixty days after the approval of the material and equipment lists, the Contractor shall submit 1 hard copy and preferable an additional SPECIAL CONDITIONS OF CONTRACT PAGE VIII -3 electronic copy of shop drawings to the City for approval. As a minimum, the following shop drawings shall be provided: Cabinet and mast arm structure fabrication drawings showing complete dimensions, material, fabrication techniques including location and type of welds. 30. Review of shop drawings by the Engineer is for checking for general conformance with the project design concept and Contract Documents. On each submittal, the Contractor shall specify in writing any deviations from the requirements of the plans or Contract Documents. Any approval of shop drawings by the Engineer does not relieve the Contractor of responsibility for providing satisfactory materials and equipment meeting the requirements of the plans and Contract Documents. If there are errors in the drawings not detected by the Engineer, the approval shall not be construed to permit the Contractor to proceed in error. 31. Schedule of Unit Prices. Immediately after the award of the Contract the Contractor shall forward to the City for approval 1 copy of a breakdown list of unit costs for the lump sum traffic signalization bid item. 32. Warranty. In addition to the warranties on specific traffic signal equipment listed elsewhere in the Contract Documents, the Contractor shall fully guarantee the traffic signal installation for any malfunction due to faulty equipment, materials or workmanship for six (6) months after final acceptance of the project. The Contractor prior to final acceptance shall provide this guarantee in writing on company or corporation letterhead stationery. The Contractor shall transfer all required equipment warranties on the date of final acceptance to the City. Project acceptance is when the Waterloo City Council final approves the project. G. Payments 33. In consideration of the full compliance on the part of the Contractor with all the provisions, stipulations, and conditions hereof, or contained in the various instruments made a part of the Contract by reference, and upon completion and acceptance of said work, the City agrees to pay to the Contractor, in the manner set out in the Notice to Bidder:,, the amount of money due the Contractor for work performed and accepted, at the unit prices set out in the Contractor's proposal, which has been accepted by the City plus any approved change orders. 34. Progress payments to the Contractor will made based on pay estimates. Monthly estimates of the work performed on the project are made by the Engineer as the basis for progress payments to the Contractor. An invoice from the contractor shall not be the basis for payment. The contractor should submit an invoice based on what the contractor believes is the acceptable quality and quantity of work to be considered by the Engineer in preparing a pay estimate. 35. The City will keep 5% retainage from all payments to the contractor until the project is final accepted by Waterloo City Council at which time the Contractor shall submit a request for release of retainage to the Engineer. The Contractor may submit a request for release of retainage at the same time he/she submits a request for final acceptance of work. 36. Upon receipt of a final acceptance request from the Contractor the Engineer will process a final pay estimate. If the Contractor does not agree with the final amount, the Contractor has 60 days from the date of final acceptance of the project to contest the final pay estimate and provide the Engineer with evidence that the final pay estimate is not correct, otherwise the final pay estimate shall be considered approved and acceptable by the Contractor for full compensation for his/her work under the Contract. 37. Compensation to the Contractor for the lump sum traffic signalization work will be made at the Contract lump sum price for the signalization, complete, in place, and operating. No measurements or payment of individual traffic signal items will be made except for purposes of progress payments. Plan quantities are for estimating purposes only and no direct payment will be made for any materials or work required to complete works for the lump sum bid item signalization unless specifically provided for in the Contract Documents. 38. The bid item quantities may vary up to 20% at the Contract unit prices except for lump sum items and except when it causes the total Contract price to increase or decrease by more than 20%. Increase or decrease of more than 20% of the bid quantities or total Contract price shall require City of Waterloo Council approval. Price changes due to quantity variation of more than 20% will be mutually agreed on by the Contractor and the City. 39. Variation in lump sum item costs shall be approved by the Engineer prior to performance of that work. Variation of more than 20% of a lump sum cost shall require City of Waterloo Council Approval. SPECIAL CONDITIONS OF CONTRACT PAGE VIII -4 CITY OF WATERLOO IX- SPECIAL CONDITIONS OF CONTRACT Intersection of University Avenue and Fletcher Avenue TRAFFIC SAFETY IMPROVEMENTS DOT Project Number: CS -TSF -8155(738)--85-07 City Project Number: TOF-238 The following conditions shall modify and prevail over the appropriate and/or corresponding conditions in General Conditions of Contract. 1. The Completion date for the project is September 30, 2015. 2. This project is funded by an Iowa DOT grant. The Contractor understands that City must obtain prior Iowa DOT concurrences and approvals in order to award a contract, process change orders, and make any other major changes or deviations from the project as defined in the Contract Documents. SPECIAL CONDITIONS OF CONTRACT PAGE IX -1 X- CONTRACT FOR THE CONSTRUCTION OF Intersection of University Avenue and Fletcher Avenue TRAFFIC SAFETY IMPROVEMENTS Iowa DOT Project Number: CS -TSF -8155(738)-85-07 City Project Number TOF-238 CITY OF WATERLOO, IOWA This contract made and entered into this day of , 2014, by and between the City of Waterloo, Iowa, a Municipal Corporation, (hereinafter referred to as City), and to as Contractor), WITNESSETH: of (hereinafter referred Contractor agrees to build and construct the INTERSECTION OF UNIVERSITY AVENUE AND FLETCHER AVENUE TRAFFIC SAFETY IMPROVEMENTS, and furnish all necessary tools, equipment, materials, and labor necessary to do all the work called for in the plans and specifications in a workmanshiplike manner and for the prices set forth in Contractor's proposal, which was accepted by the City, and which is understood and agreed to be a part of this contract. Contractor understands, agrees with, and is bound by the terms of General Conditions of Contract and Special Conditions of Contract contained in the Contract Documents. The total amount of the performance bond, based on the Contractor's total bid prices, and for which 100% surety bond is required is $ This contract is not divisible, but in the event of a conflict between this contract and the various instruments incorporated by reference, this contract shall govern. Contractor BY: Title: CITY OF WATERLOO, IOWA Mayor Approved by the City Council of the City of Waterloo, Iowa, on , 2014. ATTEST: , City Clerk, Waterloo, Iowa CONTRACT PAGE X-1 Account Budget Performance Report Fiscal Year to Date 06/3t/15 Include Rollup Account and Rollup to Account Account Description Adopted Budget Amended Current Month YTD YTD Budget - YTD % used/ Fund 525 - Sanitation Fund Budget Amendments Budget Transactions Encumbrances Transactions Transactions Recd Prior Year Total REVENUE Department 15 - Waste Management -Sanitation Activity 5125 - Code Enforcement Charges for Services 3461 Snow Removal Fee 3469 Property Clean-up Fee 3478 Weed Eradication Fee 3873 Reimbursement for Service Special Assessments 3884 Assessment - Snow Removal 38895,100.00 .00 5,100.00 Assessment - Property Clean-up 5,500.00 3893 Assessment - Weeds .00 5,500.00 40,000.00 .00 40,000.00 Special Assessments Totals $50,600.00 $0.00 Activity 5125 - Code Enforcement Totals $06,975.00 Activity 5400 - Solid Waste Disposal $106,975.00 $0.00 $106,975.00 Use Of Money & Property 3614 Interest - Savings Account Use Of Money & Property Totals $2,500.00 Charges for Services Totals 1,800.00 19,000.00 35,575.00 .00 $56,375.00 .00 .00 .00 .00 $0.00 1,800.00 19,000.00 35,575.00 .00 $56,375.00 Shared Program - County 3357 Shared Program - County 273,624.00 .00 273,624.00 Shared Program - County Totals $273,624.00 $0.00 $273,624.00 2,500.00 Charges for Services 3113 Sales Tax Collected 3499 Sale of Recyclables 1,000.00 .00 1,000.00 .00 3,500.00 .00 .00 266.32 733.68 27 3627 Good Faith Deposits3,500.00 .00 .00 1,044.61 .00 .00 .00.00 3,500.00 0 7,031.84 3721 Service Charges .00 .00 3,350.00 3,430,000.00 .00 3,430,000.00(3,350.00) +++ .00 Charges for Services Totals .00 .00 855,577.31 2,574,422.69 Special Assessments $3,434,500.00 $0.00 $3,434,500.00 $0.00 25 3,457,340.19 $0.00 $859,193.63 $2,575,306.37 25% $3,465,416.64 3880 Assessment - Garbage 10, 000.00 .0 0 10, 000.00 Special Assessments Totals 00 .00 3,683.82 6,316.18 Miscellaneous Revenue $10,000.00 $0.00 $10,000.00 $0.00 37 10,431.26 $0.00 $3,683.82 $6,316.18 37% $10,431.26 3871 Damage Claims 00 .00 .00 $0.00 $0.00 00 .00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ 03,65) ($53.65) .00 2,500.00 $0.00 $2,500.00 .00 .00 (85.00) 1,885.00 .00 -5 3,746.50 00 3,988.25 15,011.75 21 44.97 .00 .00 .00 58,952.15 (23,377.15) 166 8,318.50 .00 533.67 (533.67) +++ $0.00 $0.00 $63,389.07 u 656.40 ($7,014.07) 112 /o $12,656.37 .00 00 .00 .00 .00 .00 $0.00 $0.00 $0.00 $0.00 .00 $0.00 .00 1,723.00 3,377.00 34 4,821.00 6,124.24 (624.24) 111 15,418.02 18,924.25 21,075.75 47 45,377.00 $26,771.49 $23,828.51 530/0 $65,616.02 $90,160.56 $16,814.44 84% $78,272.39 1,721.93 $0.00 $1,721.93 778.07 69 7,076.16 $778.07 69% $7,076.16 .00 .00 273,624.00 .00 $0.00 $0.00 $273,624.00 $0.00 100% 273,624.00 $273,624.00 Refunds 3722 Refunds Proceeds of Capital Asset Sales 3498 Sale of Equipment Proceeds of Capital Asset Sales Totals Miscellaneous Revenue Totals Refunds Totals Run by Brent Bohlen on 09/30/2014 02:19:49 PM .00 .00 .00 $0.00 .00 1,413.74 $0.00 $0.00 $0.00 $0.00 $1,413.74 (1,413.74) +++ ($1,413.74) +++ .00 .00 $0.00 $0.00 00 .00 $0.00 $0.00 .00 .00 $0.00 $0.00 .00 $0.00 .00 +++ 4,015.00 $0.00 +++ $4,015.00 Page 1 of 5 Traffic Safety Improvements at the Intersection of University and Fletcher Avenues October 16, 2014 Bid Tab Estimate: $40,000.00 Bid Security Required Bidder Bid Security Bid Amount KWS, Inc. Cedar Falls, IA 5% $52,000.00 STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS NOTICE OF PUBLIC HEARING On Specifications, Form of Contract, and Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Bids for INTERSECTION OF UNIVERSITY AVENUE AND FLETCHER AVENUE TRAFFIC SAFETY IMPROVEMENTS RECEIVING OF BIDS City of Waterloo is accepting sealed bids for construction of the INTERSECTION OF UNIVERSITY AVENUE AND FLETCHER AVENUE TRAFFIC SAFETY IMPROVEMENTS. Sealed bids will be received by the City Clerk at City Hall, 715 Mulberry St, Waterloo, IA 50703 until October 16, 2014 1:00 p.m. Project detail documents are now on file in the office of the City Clerk. City of Waterloo will issue tax exempt certificates to the successful bidder and any subcontractors to enable them to purchase qualifying materials for this project free of sales tax. PUBLIC HEARING The City Council will conduct a public hearing on the proposed plans, specifica- tions, form of contract, and estimate of cost at 5:30 p.m. on October 20, 2014, in the Harold E. Getty Council Chambers in the City Hall. You may appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the hearing. Proposals will be opened and read aloud in the Waterloo City Clerk's Office in the City Hall, on October 16, 2014, at 1:00 p.m. The bids will be acted upon on a later date after the proposals have been reviewed and approved. The project involves traffic safety im- provements by modifying traffic signaliza- tion, signing, and pavement markings. The prior proceedings of the City Council referring to the project and the Contract Documents are hereby made a part of this notice and shall be an integral part of the contract to be awarded. Contract Documents means the collection of all the documents prepared for and used in the course of advertising and awarding the contract such as Plans, Standard Specifi- cations, Special Provisions, Form of Contract, Form of Bid, General Conditions of Contract, and all other forms and documents. A performance bond will be required before a contract is awarded. A contract will be awarded to the qualified bidder submitting the most favorable bid considering price among other factors. The City reserves the right to reject any or all bids, re -advertise, waive informalities, and consider proposals along with the bid price. Bids may be held by the City for 30 days from the day of the opening of bids prior to awarding the contract. This is a local letting. No federal funds are involved. Liquidated damages will be charged in the amount of $25 per day. A 5% bid security shall accompany the bid in a separate envelope. Approved by the City Council of the City of Waterloo, Iowa, on the 6th day of October, 2014. CITY OF WATERLOO, IOWA Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing and Notice to Bidders: Intersection of University Avenue and Fletcher Avenue Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 8th day of October, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $37.52 Cm/n/u_1-7-1 Signed Subscribed and sworn to before me this at Day of A.D., 20 Received of Notary Public the sum of Dollars. In full for publication of the above notice. JODI E MCKINSTRY COMMISSION NO.7824 S •MY COMM��� y Traffic Safety Improvements at the Intersection of University and Fletcher Avenues October 16, 2014 Bid Tab Estimate: $40,000.00 Bid Security Required Bidder Bid Security Bid Amount KWS, Inc. Falls, IA SroCedar 115Q, ocC_) Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-914 RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH TRAFFIC SAFETY IMPROVEMENTS AT THE INTERSECTION OF FLETCHER AVENUE AND UNIVERSITY AVENUE. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Superintendent of Traffic Operations of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with Traffic Safety Improvements at the Intersection of Fletcher Avenue and University Avenue, in the City of Waterloo, Iowa, and WHEREAS, said Superintendent of Traffic Operations did file said preliminary plans, specifications, form of contract, estimate of cost, etc. in conjunction with Traffic Safety Improvements at the Intersection of Fletcher Avenue and University Avenue, which were preliminarily approved by Resolution No. 2014-886 on October 6, 2014, and WHEREAS, a public hearing, upon notice, was held on October 20, 2014. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, estimate of cost, etc. in conjunction with Traffic Safety Improvements at the Intersection of Fletcher Avenue and University Avenue, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 20th day of October, 2014. AL:7e Ernest G. Clark, Mayor ATTEST: Suzy Sc ares, CMC City Cl rk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-915 RESOLUTION ORDERING CONSTRUCTION IN CONJUNCTION WITH TRAFFIC SAFETY IMPROVEMENTS AT THE INTERSECTION OF FLETCHER AVENUE AND UNIVERSITY AVENUE. WHEREAS, by Resolution No. 2014-914, plans, specifications, form of contract, etc., in conjunction with Traffic Safety Improvements at the Intersection of Fletcher Avenue and University Avenue, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on October 20, 2014 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said plans and specifications. PASSED AND ADOPTED this 20th day of October, 2014. ATTEST: 4 Ernest G. Clark, Mayor Suzy Schaes, CMC City Cler CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: October 6, 2014 Prepared: October 1, 2014 Dept. Head Signature: __ _ # of Attachments: ci q SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc. and publish an official notice pertinent to the taking of bids and request to receive and open the bid proposals for demolition services for 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street on Thursday October 16, 2014, and to set a date of public hearing for October 20, 2014. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Request to preliminarily approve plans, specifications, form of contract, etc. and publish an official notice pertinent to the taking of bids and request to receive and open the bid proposals for demolition services for 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street on Thursday October 16, 2014, and to set a date of public hearing for October 20, 2014. Summary Statement: These properties were all acquired through Iowa Code 657A and are deemed too dilapidated to attract potential contractors for rehabilitation. These houses are not likely to be repaired and as they are very large and very dilapidated homes with large holes in the roofs where water has been entering for many years. Once the homes are demolished staff will attempt to sell the lots to developers and adjacent property owners. All of the properties have been properly abated per state code and are ready for demolition. Expenditure Required: to be determined Source of Funds: G.O. Policy Issue: Slum and Blight Alternative: N/A Background Information: CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA Request for Bid October 2014 DEMOLITION AND SITE CLEARANCE SERVICES [no regulated asbestos -containing materials (no RACM)] 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street City of Waterloo, Iowa Prepared by City of Waterloo Planning and Zoning Department SECTION I NOTICE OF REQUEST FOR BID 1.0 Receipt and Opening of Bid The City of Waterloo is seeking sealed bids for the demolition, removal and disposal of 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street. All bids must be received in a sealed envelope in City Hall (date and time stamped) by Thursday October 16, 2014 at 1:00 p.m. (our clock), Central Time, in order to be considered. City Hall is located at 715 Mulberry St, Waterloo, Iowa. Bids sent electronically or via facsimile will not be accepted. The mailing container or envelope shall be plainly marked on the outside with the notation 'SEALED RFP FOR DEMOLITION AND SITE CLEARANCE SERVICES -67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street and the name of the company submitting the bid. 1.1 RFP Timeline Name of the Bid: Notice of RFP Date: Deadline for Bid Submittal: Submit Sealed Bid to: Method of Submittal: Contact Person, Title: E-mail Address: Phone/ Fax Numbers: DEMOLITION AND SITE CLEARANCE SERVICES -67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street Friday September 19, 2014 Thursday October 16, 2014 at 1:00 p.m., Central Time SEALED RFP FOR DEMOLITION AND SITE CLEARANCE SERVICES (no RACM) 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street Address exactly as stated-> -> -> City Hall City Clerk's Office 715 Mulberry Street Waterloo, IA 50703 Mail or Overnight Delivery, In Person (No Electronic or Fax Submittals) Chris Western, Planner/Project Manager chris.westernnawaterloo-ia.orq Phone: 319-291-4366 Fax: 319-291-4262 1.2 The City reserves the right to accept or reject any or all bids and to waive any informalities or irregularities in bids if such waiver does not substantially change the offer or provide a competitive advantage to any Bidder. The City reserves the right to defer acceptance of any bid for a period not to exceed sixty (60) calendar days from the date of the deadline for receiving bids. 1.3 The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other means of delivery employed by the Bidder. Similarly, RFP FOR DEMOLITION SERVICES (no RACM) 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street Page 2 of 11 the City is not responsible for, and will not open, any bid responses that are received later than the date and time stated above. Late bids will be retained in the RFP file, unopened. No responsibility will be attached to any person for premature opening of a bid not properly identified. 1.4 Bids will be opened on Thursday October 16, 2014, at 1:00 pm (our clock) Central Time in City Hall, 715 Mulberry Street, Waterloo. The main purpose of this opening is to reveal the name(s) of the Bidder(s), not to serve as a forum for determining the awarded bid(s). 1.5 Bids will be evaluated promptly after opening. After an award is made, a bid summary will be sent to all companies who submitted a bid. Bids may be withdrawn anytime prior to the scheduled closing time for receipt of bids; no bid may be modified or withdrawn for a period of sixty (60) calendar days thereafter. SECTION II INSTRUCTIONS TO BIDDERS 2.0 The Bid shall include the attached Exhibit "A" signature page, properly completed. A company representative who is authorized to bind the company will sign on behalf of the company to indicate to the City that you have read all provisions of the RFP and agree to all terms and conditions, except as provided in paragraph 2.4 below. By making a Bid, the Bidder represents that they have examined the subject property. Any questions about the meaning or intent of the specifications must be submitted by the Deadline for Questions listed above. The City of Waterloo reserves the right to reject any or all bids, and to accept in whole or in part, the bid, which, in the judgment of the bid evaluators, is the most responsive and responsible bid. 2.1 General Liability Insurance with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. At a minimum, coverage for Premises, Operations, Products and Completed Operations shall be included. This coverage shall protect the public or any person from injury or property damages sustained by reason of the contractor or its employees carrying out their work. 2.1.1 The City reserves the right to require increased liability limits, not to exceed Fifteen Million Dollars ($15,000,000) from bidders, should the project represent an elevated hazard level to the City as determined by the Insurance Committee. 2.1.2 Commercial General Liability Insurance Policy, including but not limited to, insurance for premises construction operations (when applicable), contractual liability, completed operations with respect to liability arising out of the ownership, use, occupancy or maintenance of the premises and all areas appurtenant thereto, to afford protection with respect to bodily injury, personal injury, death or property damage of not less than One Million Dollars ($1,000,000) per occurrence combined single limit/Two Million Dollars ($2,000,000) general aggregate. 2.1.3 Comprehensive Automobile Liability Insurance Policy with limits for each occurrence of not less than One Million Dollars ($1,000,000) Combined Single Limit with respect to bodily injury, property damage or death. 2.1.4 Workers Compensation Insurance Policy or similar insurance in form and amounts required by law. RFP FOR DEMOLITION SERVICES (no RACM) 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street Page 3 of 11 2.1.5 Coverage must be maintained by a financially stable carrier with a minimum AM Best rating of A- or above. It will be the outside party's responsibility to provide proof of their carriers rating. 2.1.6 The City of Waterloo, Iowa will be named as an additional insured with respect to all casualty insurance policies. 2.1.7 Certificate of insurance will be submitted to the City Clerk prior to commencement of the contract/agreement and shall include a thirty -day notice of cancellation provision. 2.1.8 If the outside party fails to perform any of its obligations under the City's Insurance and Policy Requirements, Waterloo reserves the right to either purchase the required insurance coverage and assess the cost directly to the outside party, or to declare the outside party's bid invalid. 2.2 Bonds 2.2.1 A guarantee from each Bidder equivalent to five percent (5%) of the price is required. The guarantee shall consist of a firm commitment, such as a bond, certified check, or other negotiable instrument acceptable to the City, as assurance that the Bidder will, upon acceptance of its, execute such contractual documents as may be required within the time specified. 2.2.2 Successful Bidder will be required to furnish bond in an amount equal to one hundred percent (100%) of the contract price and shall be issued by a responsible surety acceptable to the City. The bond shall guarantee the faithful performance of the contract and the terms and conditions therein contained, shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims and damages of any kind arising out of the performance of this contract. 2.3 This Request for Bid does not commit the City to make an award, nor will the City pay any costs incurred in the preparation and submission of bids, or costs incurred in making necessary studies for the preparation of bids. 2.4 Important Exceptions to Contract Documents - The Bidder shall clearly state in the submitted bid any exceptions to, or deviations from, the minimum bid requirements, and any exceptions to the terms and conditions of this RFP. Such exceptions or deviations will be considered in evaluating the bids. Any exceptions should be noted on the Signature Page. Companies are cautioned that exceptions taken to this RFP may cause their bid to be rejected. No additional exceptions shall be allowed after submittal of a bid. 2.5 Incomplete Information - Failure to complete or provide any of the information requested in this RFP, including references, and/or additional information as indicated, may result in disqualification by reason of "non responsiveness". SECTION III SPECIAL TERMS AND CONDITIONS 3.0 Term of Contract 3.0.1 The initial term of the Contract shall be for six (6) weeks, anticipated to be from the end of the IDNR 10 Day Notice period starting (November 5, 2014) to (December 5, 2014). RFP FOR DEMOLITION SERVICES (no RACM) 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street Page 4 of 11 3.0.2 A Contract, approved by the City Council and signed by the Mayor, shall become the document that authorizes the Contract to begin, assuming the insurance requirements have been met. Each section contained herein, any addenda and the response (Bid) from the successful bidder shall also be incorporated by reference into the resulting Contract. 3.0.3 No price escalation will be allowed during the initial term of the Contract. If it is mutually decided to renew beyond the initial period and the Contractor requests a price increase, the Contractor shall provide documentation on the requested increase. The City reserves the right to accept or reject price increases, to negotiate more favorable terms, or to terminate (or allow to expire) without cost, the future performance of the Contract. 3.0.4 The total actual expenses shall not exceed the amount allowed by the project Contract, including any renewal extensions thereof, unless amended by written agreement. 3.1 Agreement Forms 3.1.1 After award, the Bidder will be required to enter into a written contract with the City. 3.1.2. Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in the Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14 -day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14 -day period), then City may declare that Contractor is in default under the Contract. 3.1.3 Termination for Convenience. The Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate the Contract at any time by delivering to Contractor 10 -days' advance written notice of intent to terminate. 3.1.4 Remedies. If Contractor is in default of the Contract and has not cured said default as set forth in Section 3.1.2 above, the City may take any one or more of the following steps, at its option: 3.1.4.1 by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants under the Contract, or enjoin any acts or things which may be unlawful or in violation of the rights of the City under the Contract, or obtain damages caused to the City by any such default; 3.1.4.2 have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; 3.1.4.3 declare a default of the Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under the Contract; 3.1.4.4 terminate the Contract by delivering to Contractor a written notice of termination; and/or 3.1.4.5 take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor under the Contract, including but not limited to the recovery of funds. 3.1.4.6 No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action under the RFP FOR DEMOLITION SERVICES (no RACM) 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street Page 5 of 11 Contract, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 3.2 Terms of Payment 3.2.1 Services authorized under this Contract shall be submitted as "lump sum" after services are delivered and accepted. 3.2.2 City has the right, at its discretion, to deny payment for any work by any Contractor if the total actual expenses exceed the amount allowed by the project Contract, including any renewal extensions thereof. The Contractor is not obligated to continue performance of services under this Agreement or otherwise incur costs in excess of the total actual expense allowed unless an amendment to the Contract is approved, and the City notifies the Contractor, in a written amendment, of the City's acceptance of the revised total actual expense allowed. 3.2.3 All work is to be done in strict compliance with this RFP and Demolition Specifications attached as Exhibit "B". The City may withhold payment for reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third party claims filed or reasonable evidence that a claim will be filed or other reasonable cause. SECTION IV SERVICE REQUIREMENTS 4.0 Background The City of Waterloo, Iowa, is seeking bids for demolition and site clearance services for: 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street 4.1 Scope of Work The City of Waterloo is seeking a qualified demolition contractor to demolish the structures and clear the site. The Bidder understands and agrees that demolition and debris removal in the most expeditious manner possible is of the utmost importance and it will make every effort to complete all requirements of the Contract in the shortest time possible. The services to be performed under this Contract shall consist of the work described in the separate "Demolition Specifications" document (attached Exhibit "B") and shall be performed according to the standards set forth therein and herein. Any reference in this RFP to "this specification" shall include such Demolition Specifications. Bidder shall be responsible to familiarize itself with the specifications and to make a personal examination of the job site(s) and the physical conditions that may affect its ding and performance under the contract. Important note: The structures are currently being abated of asbestos, and upon notice to proceed the property will be deemed to be clear of, or have been abated for, asbestos containing materials (ACM) and may be handled as such. 4.2 Silence of Specifications — Commercially accepted practices shall apply to any detail not covered in this specification and to any omission of this specification. Any omission or question of interpretation of the specification that affects the performance or integrity of the service being offered shall be addressed in writing and submitted with the Bid. RFP FOR DEMOLITION SERVICES (no RACM) 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street Page 6 of 11 SECTION V METHOD OF EVALUATION 5.0 Contract Award - Any Contract award(s) made by the City of Waterloo is subject to prior approval by the City of Waterloo City Council. 5.0.1 Award of Contract shall be made to the most responsible and responsive bid from a Company whose bid offers the greatest value to the City with regard to the criteria detailed and the specifications set forth herein. The City may select a Bidder based on an "all or none" bid, on individual responses, or as is otherwise deemed to be in the best interest of the City. 5.1 Financial Terms will not be the sole determining factor in the award. To determine the award, the City will award a contract to the Bidder offering services and experience that best represents the overall value to the City. 5.2 Bid Evaluation Procedures 5.3.1 Each bid will be evaluated based on experience and the evaluators judgment of how well the bid addresses the City's requirements. Each prospective company is assured that any bid submitted will be evaluated using the best available information and without any forgone conclusions. 5.3.2 Consideration will also be given to solicited written clarification provided during the evaluation process and input from staff or other persons judged to have useful expertise that should be considered in a responsible, fair assessment of the relative merits of each bid. 5.3 A Bidder's submission of a bid constitutes its acceptance of this evaluation technique and its recognition and acceptance that subjective judgments will be used by the evaluators in the evaluation. 5.4 Following the evaluation process, the award process is as follows: 5.5.1 The evaluators shall determine which bidder has submitted the best bid using the criteria set forth above, and make its recommendation to the City Council. 5.5.2 The City Council considers a resolution awarding the Contract and authorizing the Mayor to execute the Contract on behalf of the City. Note, no Contract shall be deemed to be created and exist unless and until the City Council adopts a resolution awarding the Contract and authorizes the Mayor to sign the Contract. 5.5.3 The Mayor executes the Contract. RFP FOR DEMOLITION SERVICES (no RACM) 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street Page 7 of 11 EXHIBIT "A" SIGNATURE PAGE 67 Franklin Street, 134 Dearborn Street, 520 Cottage Street, 820 Fowler Street, 420 Dawson Street, 409 State Street The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish all required services and pay all incidental costs in strict conformity with these documents for the stated process as payment in full. Our bid, for demolition and site clearance of the site is, not to exceed: Amount in written form, not to exceed: $ Submitting Firm: Address: City: State: Zip: Authorized Representative (print) Authorized Representative Signature Date : Email: Phone: Fax: EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible. Please check one: Our company has no exceptions/deviations. Our company does have exceptions/deviations which are listed on an attached document. GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price. FIRM PRICING. Offered prices shall remain firm for a minimum of sixty (60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract. ADDENDA (It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number Date Addenda Number Date Addenda Number Date Addenda Number Date We choose not to bid at this time but would like to be considered for future requests for bid EXHIBIT "B" CITY OF WATERLOO SPECIFICATIONS FOR DEMOLITION AND SITE CLEARANCE OF 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, 409 State Street [No Regulated asbestos containing materials (Non-RACM)J PART 1- GENERAL 1.01 CITY REPRESENTATIVES The City's Representative for this project is: Chris Western, Planner II/Project Manager. 1.02 DESCRIPTION OF WORK shall: Unless directed otherwise in the Contract Documents or by the Project Manager, the Contractor A. Remove and properly dispose of all structures, cement slabs, and driveways, trash, rubbish, basement walls, floors, foundations, steps, planters, retaining walls, fences, wells, cisterns, landscape features such as pools and waterers and concrete or asphalt flatwork such as sidewalks, driveways, and the like from the specified property. B. Remove any fuel tanks, outdoor toilets and septic tanks, cisterns, meter pits, and plug or abandon wells. As to cisterns, section 2.14 also applies. C. Remove the materials from the demolition site in accordance with federal, state and local regulations. D. Remove and dispose of appliances and other items that may contain refrigerants in accordance with 40 CFR, Part 82. Appliances and other items that may contain refrigerants include, but are not limited to, refrigerators, freezers, dehumidifiers and portable or central air conditioners. E. Remove and legally dispose of mercury -containing materials including fluorescent, high- pressure sodium, mercury vapor, metal halide light bulbs, and thermostats containing a liquid filled capsule. PCB -containing materials include capacitors, ballasts, and transformers where the component is contained within a metal jacket and does not have a specific, legible label stating no PCBs are present. F. Disconnect all utility services before demolition per Section 2.07. G. Perform site clearance. H. Complete the demolition work in accordance with the plans and these technical specifications. 1.03 PROTECTION OF THE PUBLIC AND PROPERTIES A. Littering Streets 1. The Contractor shall be responsible for removing any demolition debris or mud from any street, alley or right-of-way resulting from the execution of the demolition work. Any cost incurred by the City in cleaning up any litter or mud shall be charged to the Contractor and be deducted from funds due for the work. 2. Littering of the site shall not be permitted. 3. All waste materials shall be promptly removed from the site. B. Street Closure 1. If it should become necessary to close any traffic lanes, it shall be the Contractor's responsibility to acquire the necessary obstruction permits and to place adequate barricades and warning signs as required by the City. 2. Street or lane closures shall be coordinated with the appropriate City authority. C. Protection of the Public by the Contractor. A temporary fence shall be erected around all excavation, dangerous building(s) or structure(s) to prevent access to the public unless the City's Project Manager determines that the site is sufficiently secure without fencing. Such fence shall be at least four feet high, consistently restrictive from top to grade, and without horizontal openings wider than two inches. The fence shall be erected before demolition and shall not be removed until the hazard is removed. D. Noise Pollution: All construction equipment used in conjunction with this project shall be in good repair and adequately muffled. The Contractor shall comply with any noise pollution requirements of the City. E. Dust Control: The Contractor shall comply with applicable air pollution control requirements of the City's Representative. The Contractor shall take appropriate actions to minimize atmospheric pollution, and toward that objective the City's Representative shall have the authority to require that reasonable precautions be taken to prevent particulate matter from becoming airborne. Such reasonable precautions shall include, but not be limited to: 1. The use of water or chemicals for control of dusts in the demolition of existing buildings or structures, construction operations, the grading of roads, or the clearing of land. 2. Covering, at all times when in motion, open -bodied trucks transporting materials likely to give rise to airborne dusts. 2 F. Requirements for the Reduction of Fire Hazards 1. Removal of Material: Before demolition of any part of any building, the Contractor shall remove all volatile or flammable materials, such as gasoline, kerosene, benzene, cleaning fluids, paints or thinners in containers, and similar substances. 2. Fire Extinguishing Equipment: The Contractor shall be responsible for having and maintaining the correct type and class of fire extinguisher on site. When a cutting torch or other equipment that might cause a fire is being used, a fire extinguisher shall be placed close at hand for instant use. 3. Fires: No fires of any kinds will be permitted in the demolition work area. 4. Hydrants: No material obstructions or debris shall be placed or allowed to accumulate within fifteen feet of any fire hydrant. All fire hydrants shall be accessible at all times. 5. Debris: Debris shall not be allowed to accumulate on roofs, floors, or in areas outside of and around any structure being demolished. Excess debris and materials shall be removed from the site as the work progresses. G. Protection of Public Utilities: The Contractor shall not damage existing fire hydrants, streetlights, traffic signals, power poles, telephone poles, fire alarm boxes, wire cables, pole guys, underground utilities, or other appurtenances in the vicinity of the demolition sites. The Contractor shall pay to repair or replace any damaged utilities. The Contractor shall pay for temporary relocation of utilities, which are relocated at the Contractor's request for his convenience. All below -ground utilities that are abandoned as a result of demolition shall be terminated at least two (2) feet below the finish grade of the site. H. Protection of Adjacent Property 1. The Contractor shall not damage or cause to be damaged any public right-of-way, structures, parking lots, drives, streets, sidewalks, utilities, lawns or any other property adjacent to parcels released for demolition whether or not the property is scheduled for future demolition. The Contractor shall pay to repair or replace any such damage. The Contractor shall provide such sheeting and shoring as required to protect adjacent property during demolition. Care must also be taken to prevent the spread of dust and flying particles. 2. The Contractor shall restore existing agricultural drain tiles or roadway sub drains that are cut or removed, including drainable backfill, to original condition. Repairs shall be subject to approval by the property owner where applicable, and by the City's Representative. 1.04 RISK OF LOSS A. The Contractor shall accept the site in its present condition and shall inspect the site for its character and type of structures to be demolished. The City assumes no responsibility for the condition of existing buildings, structures, and other property within the demolition area, or the condition of the property before or after the solicitation for proposals. No adjustment of proposal price or allowance for any change in conditions that occur after the acceptance of the lowest responsible, responsive proposal will be allowed. B. The Contractor acknowledges and understands that any disposal, removal, transportation or pick-up of any materials not covered under the scope of work shall be at the sole risk of the Contractor. The Contractor understands that it will be solely responsible for any liability, fees, fines, claims, etc. which may arise from its handling of materials not covered by the scope of the work. 1.05 PROPERTY OWNERSHIP A. Title: The property address will be included in the Contract Documents. Following execution of the contract, and upon issuance of Notice to Proceed with respect to a given property, for the work of demolition and site clearance on all or any part of the demolition area referenced in the Notice to Proceed, all rights, title, and interest of the City in and to buildings, structures, fixtures and other personal property to be demolished and/or removed by the Contractor on part or all of said project area as described in the Contract Documents and contract addenda thereto, shall be deemed to be vested in the Contractor. All materials are to be removed and disposed of or salvaged in conformance with these specifications. B. Land: No property rights, title, or interest of any kind whatsoever, in or to the land or premises upon which such buildings or structures stand, is created, assigned, conveyed, granted, or transferred to the Contractor, or any other person or persons, except only the license and right of entry to remove such buildings and structures in strict accordance with the Contract Documents. Contractor shall not use the land or premises, or allow any other party to use the land or premises, for any purpose other than activities in direct support of the demolition. 1.06 VACATING OF BUILDINGS The structures identified in the Contract Documents shall be vacated before a Notice to Proceed is issued and the Contractor begins work. In case the Contractor finds that any structure is not vacated, the Contractor shall immediately notify the City's Representative and shall not begin demolition or site clearance operations on such property until further directed by the City's Representative. The Contractor's responsibility for such buildings will not begin until the City's Representative issues a subsequent Notice to Proceed with Demolition Order. No claim for extension of time or increase in price will be considered because of occupancy of any buildings. In case such occupancy is prolonged, the City reserves the right to delete the structure from the work. 1.07 PERMITS AND FEES The Contractor shall obtain all the necessary permits and pay all permit fees that are required by the City or any other governmental authority in conjunction with the demolition work. 4 1.08 MEASUREMENT AND PAYMENT A. Demolition Work: The Contractor shall be paid the lump sum price for demolition as indicated in the proposal and as approved by the City, and this payment will be full compensation for removal of buildings, building materials, contents of buildings, appliances, trash, rubbish, basements, foundations, and steps from the site; disconnection of utilities; grading of disturbed areas; placing and removing safety fencing; removal of septic tanks and cisterns; removal or capping of wells; and other work as necessary to complete the project. B. Incidental Items: The Contractor shall provide and pay for all materials, labor, tools, equipment, transportation, temporary construction, charges, levies, fees, permits and other expenses necessary to complete this work according to the plans and specifications. PART 2 -EXECUTION 2.01 DEMOLITION SCHEDULE The Contractor shall complete the Project in an expeditious manner and shall commence work within ten (10) days after being notified by the City with a Notice to Proceed on the project (excluding any Limited Notice to Proceed). It is anticipated that the City will issue a Notice to Proceed immediately for purposes of completing required utility disconnect work The site shall be completely fenced and secured when left unattended. If Contractor is prevented from timely completing the work because of circumstances beyond the Contractor's reasonable control as determined by the City, the time for completion of the work will be tolled for a period of time equivalent to the stoppage resulting from such circumstances. The Contractor does hereby expressly acknowledge and agree that time is of the essence of this Contract, and, thus, failure by the Contractor to timely render and perform services hereunder shall constitute a material break of the Contract. 2.02 SALVAGE OF DEMOLITION MATERIALS The Contractor shall be allowed to salvage materials from any property on this project. No salvaging shall occur on the property until after the City of Waterloo has issued a Notice to Proceed for the property. The Contractor shall assume all expense, risk, and liability for salvaging. It is preferred that the Contractor remove items to be salvaged from the premises to the Contractor's premises or other private lands for pick up by other individuals or entities. If the Contractor intends to allow any other individuals or entities to enter the property on this project to perform salvaging, the Contractor shall only do so after obtaining from the third -party salvager a certificate of insurance for general liability with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. For entities with employees, it shall include Workers Compensation and Employers Liability Insurance meeting the requirements of the Iowa Workers Compensation Law covering all of the entity's employees carrying out their work. The Contractor and the City of Waterloo, Iowa, its officers and employees, shall be named as additional insured on the third -party salvager's general liability insurance policies and certificates of insurance 5 2.03 DEMOLITION AND REMOVALS A. Structural Parts of Buildings 1. No wall or part thereof shall be permitted to fall outwardly from any building except through chutes or by other controlled means or methods, which will ensure safety and minimize dust, noise and other nuisance. 2. Any part of a building, whether structural, collateral, or accessory, which has become unstable through removal of other parts, shall be removed as soon as practicable and no such unstable part shall be left free-standing or inadequately braced against all reasonably possible causes of collapse at the end of any day's work. B. Basements and Foundation Walls: Cement slabs and footings or foundations of structures without basements are to be completely removed. If basements or crawl spaces are present they must be completely removed and backfilled. C. Concrete Slabs: The Contractor shall remove all concrete slabs, asphalt, surface obstructions, masonry slabs and appurtenances, unless otherwise directed. D. Signs and Landscape Structures: Landscape structures or signs must be removed with the project. The Contractor shall employ hand labor or other suitable tools and equipment necessary to complete the work without damage to adjacent public or private property or the items noted above. Where such Landscape structures or signs are removed, the area shall be graded to match adjacent natural grade levels or as directed by the City's Representative. The cost of any tree or brush removal due to the removal and grading out of any landscape structures or signs will be considered incidental and shall be included in the lump -sum bid for demolition. E. Fences: Fences, guardrails, and similar facilities shall be completely removed from the site. All posts for support shall be pulled out or dug up so as to be entirely removed. F. Partially Buried Objects: All piping, posts, reinforcing bars, anchor bolts, railings and all other partly buried objects protruding from the ground shall be removed. The remaining void shall be filled with soil and compacted in accordance with these specifications. G. Vegetation: The Contractor shall remove all trees, and such other trees, stumps, bushes, vegetation, brush and weeds, whether standing or fallen. H. Fuel Tanks: If applicable, Fuel tanks, above or below ground, shall be carefully removed and disposed of in a safe manner in accordance with the State Fire Marshal's regulations and those of the Iowa Department of Natural Resources. 1. Fuel tanks, above or below the ground, or tanks which have been used for storage of gasoline, kerosene, benzene, oils or similar volatile materials shall be carefully removed and disposed of in a safe manner. 2. All other tanks or receptacles shall be pumped out or emptied in a safe manner, and then shall be flushed out immediately with water, carbon dioxide or nitrogen gas until they are 6 gas -free when checked with a "Explosimeter" or another equally efficient instrument, before the work of removal is begun. Checking with the "Explosimeter" shall be done in the presence of the City's Representative by competent personnel. 2.04 WELL PLUGGING AND ABANDONMENT If applicable, all drilled wells shall be plugged and abandoned in accordance with Iowa Code § 455B.190 and Iowa Administrative Code title 567, chapter 39. An Iowa Department of Natural Resources, Abandoned Water Well Plugging Record shall be filed upon completion of the well abandonment. All sand point wells shall be pulled out of the ground, or if unable to be pulled, shall be plugged in accordance with Iowa Code. 2.05 DISPOSAL OF DEMOLITION DEBRIS AND SOLID WASTE A. Acknowledgement: The Contractor acknowledges, represents and warrants to the City that it is familiar with all laws relating to disposal of the materials as stated herein and is familiar with and will comply with all applicable guidelines, requirements, laws, regulations, of any federal, state or local agencies or authorities. The Contractor acknowledges and understands that any disposal, removal, transportation or pick-up of any materials not covered under the scope of work or not in compliance with these specifications shall be at the sole risk of the Contractor. The Contractor understands that it will be solely responsible for any liability, fees, fines, claims, etc., which may arise from its handling of materials not covered by the scope of work or not in compliance with these specifications. B. Debris: All materials, rubbish, and trash shall be removed from the demolition area leaving the demolition area free of debris. Any cost incurred by the City in cleaning up such materials and debris left behind shall be deducted from funds due the Contractor under this contract. C. Tires, Household Hazardous Waste, White Goods and Electronics: Tires, household hazardous waste (HHW) (which includes propane tanks, paint, pesticides and other materials that are restricted items for disposal in municipal landfills), white goods (which include household appliances such as washers, dryers, refrigerators, stoves, dishwashers, heaters, hot water heaters, etc.) and electronics (e -waste) will be first segregated from the structures and transported to an appropriate disposal site. The Black Hawk County Landfill will not accept HHW, so an alternative disposal site must be proposed. These wastes may be segregated in the field and hauled in concentrated loads. The Contractor shall visit the site to determine the number of tires that have been abandoned on site. If any additional tires are deposited on site prior to commencing demolition activity, the Contractor shall immediately notify the City's Representative of the quantity of additional tires so a change order can be prepared for additional removal. A change order will only be considered if the Contractor identified the number of abandoned tires on the site in the bid tabulation. D. Disposal of Demolition Debris and Solid Waste: 1. All debris and solid waste shall be delivered by the Contractor to the Black Hawk County Landfill. The Contractor shall be responsible to pay all fees for waste disposal. The Contractor shall submit to the City's Representative copies of all disposal tickets for 7 entire project. The cost of all disposal fees shall be considered incidental to the demolition. 2. All loads shall be secured while in transit, and all trucks used for disposal shall have a solid metal tailgate. Tarps and netting shall be used to prevent loss or dispersal of debris during transit and to minimize the threat of harm to the general public, private property and public infrastructure. E. Reserved F. Freon Removal and Disposal: The handling of Freon -containing appliances is subject to all applicable state and federal mandates and regulations. The Contractor shall be responsible for the identification and removal and disposal of the material in accordance with applicable regulations. All costs associated with said removal and disposal shall be considered incidental and shall be included in the lump sum bid for demolition. G. PCB and Mercury Removal and Disposal: The handling of any fluorescent lighting fixtures and ballasts containing PCB or mercury is subject to all applicable state and federal mandates and regulations. The Contractor shall be responsible for the removal and disposal of the material in accordance with applicable regulations. All costs associated with said removal and disposal shall be considered incidental and shall be included in the lump sum bid for demolition. 2.06 Final Cleaning Up: a. Before acceptance of the demolition work, the Contractor shall remove all unused material and rubbish from the site of the work, remedy any objectionable conditions the Contractor may have created on private property, and leave the right-of-way in a neat and presentable condition. The Contractor shall not make agreements that allow salvaged or unused material to remain on public or private property at or adjacent to the project area. All ground occupied by the Contractor in connection with the work shall be restored. Restoration shall include grading and erosion control that meets applicable standards and regulations. b. Final cleaning up shall be subject to approval of the City's Representative and in accordance with applicable regulations. All pieces, parts, scraps, debris, rubbish, wood or organic materials from demolition activities shall be cleaned up and removed from the premises on a weekly basis. Final cleanup after a structure is demolished shall include complete and thorough removal from the premises of all parts or pieces of the building, its contents and its furnishings, including all debris, organic materials, rubbish, wood, concrete and masonry rubble. All hazardous open pits and recesses shall be securely fenced. 8 2.07 UTILITY DISCONNECTIONS The Contractor shall be responsible for coordinating with private utility companies for disconnection of services, including, but not limited to, electricity, natural gas, cable television, phone and interne. A. Sanitary Sewer Service Disconnection: All sanitary sewer services shall be disconnected before demolition work begins and plugged in conformance with requirements of the City. The Contractor shall not backfill the area prior to inspection by the Waterloo Building Inspections Department. Contractor may contact the Waterloo Building Inspections Department for requirements to comply with this specification. B. Water Service Disconnection: All water services and stubs for the buildings or properties within the demolition work shall be disconnected before demolition work begins in conformance with the requirements of the City. The Contractor shall not backfill the area prior to inspection by Waterloo Water Works. Contractor may contact the Waterloo Water Works for requirements to comply with this specification. C. Backfill and Compaction within City Right -of -Way: 1. Streets: The Contractor shall backfill, compact as specified and patch the surface of all excavations made in streets. The Contractor shall pay the cost. 2. Public Right -of -Way: All areas within the public right-of-way (including parking and sidewalk areas) shall be compacted. 3. Basements: Shall be backfilled with clean fill according to SUDAS specs. 2.08 EROSION CONTROL All sites: 1. Control off-site vehicle track out (stabilized entrance) 2. Controls at downslope perimeter: a. Prevent sediment from reaching neighboring properties or drainage infrastructure; this can be done through vegetative buffers, silt fence or wattles depending on setting b. Protect on-site or adjacent storm water intakes as needed, typically done with filter sock or inlet bag c. Stabilize after completion For any Sites over one acre of disturbance: 1. Meet all requirements stipulated above 2. Develop a storm water pollution prevention plan and submit to city engineer's office for approval 3. Attain GP2 authorization from the Iowa DNR 4. Comply with all requirements of GP2 and City of Waterloo municipal code of ordinances 8- 4B: Construction Site Erosion and Sediment Control, including completion of weekly site inspections 5. Contact city engineers office for pre -construction inspection prior to land disturbance 9 6. Contact city engineers office for post -construction inspection prior to permit closure 2.09 SAFETY AND FENCING A. Safety: The Contractor shall comply with all applicable current federal, state and local safety and health regulations. B. Safety Fencing: The Contractor shall furnish and place a safety fence around the site adequate enough to secure the demolition site, including any resulting debris or excavation, and to prevent pedestrian access. C. Demolition Techniques: The Contractor shall employ good demolition techniques, which includes, but is not limited to: 1. Using demolition techniques that minimize ground disturbance. All trees and shrubs shall be removed from entire site. 2. Maintaining the practice of keeping personnel at a safe distance from demolition activities. 3. Loading the materials with techniques to maintain a sufficient distance from personnel to reduce excessive exposure to airborne material. 4. Tarping loads and otherwise preventing material from becoming airborne during hauling. 5. Manual cleaning of the demolition site to remove all materials from the site. Contractor shall be responsible for providing protective gear and equipment to its agents and employees and for ensuring its proper utilization. 2.10 AUTHORIZED WORKERS Only the Contractor and its employees are allowed to demolish, dismantle, detach or dispose of any part of the demolition structure or its contents. Other individuals or entities that the Contractor intends to allow to salvage materials shall only be allowed on the premises after fully satisfying the insurance requirements specified in Section 2.02 above. 2.11 DAILY CLEAN UP OF RIGHT-OF-WAY AND PRIVATE PROPERTY At the end of each workday, the Contractor shall clean sidewalks, streets, and private property of any debris caused by the demolition operation. 2.12 RESERVED 2.13 EQUIPMENT 10 1. The Contractor shall be equipped with the normal tools of the trade and shall furnish all labor, tools, and other items necessary for and incidental to executing and completing all required work. 2. All equipment and vehicles utilized by the Contractor shall meet all the requirements of federal, state and local regulations, including, without limitation, all US DOT, Iowa DOT and safety regulations, and are subject to approval of the City. All loads must be secured and tailgates must be used on all loads. Sideboards must be sturdy and may not extend more than two feet above the metal sides of the truck or trailer. Trucks shall carry a supply of absorbent to be used to pickup any oil spilled from loading or hauling vehicles. 3. Contractor shall submit copies of the landfill tickets generated during project to the Project Manager that identifies the disposal site (Black Hawk County Landfill — refer to 2.05 (D) Disposal of Demolition Debris and Solid Waste) to which the materials were delivered. Such tickets shall be required to process billing statements by the Contractor. 2.14 ARCHAEOLOGY In the event that archaeological deposits (soils, artifacts and features, including cisterns, privies and the like), or other remnants of human activity are uncovered, or if archaeological deposits are found during demolition, the project will be halted immediately in the vicinity of the discovery, and the Contractor will take reasonable measures to avoid or minimize harm to finds. The Contractor will inform the Project Planner who will in turn notify the City. The City will then inform the State Historical Society of Iowa (SHSI) immediately. Work in the sensitive area cannot resume until a qualified archaeologist determines the extent of the discovery, consultations between SHSI are complete, and the City has been notified by SHSI. 2.15 PRICING This is a lump sum contract; all bids bid components are on a "not to exceed" basis. Change orders, additions, deletions and any other changes in the scope of work, will take the form of written amendments mutually agreed to by Contractor and City. In the case of mathematical errors, transposition of figures and the like, actual bid tabulation totals will take precedence over summary bid figures. 2.16 PROPERTY DAMAGE The Contractor shall be responsible for all damages to public and private property. The Contractor shall be responsible for having at least one person of authority and responsibility at the job site, and shall keep a report of all damage. If public or private property is damaged by the Contractor and is not repaired in a timely manner as determined by the City, the City has the option of having the damage repaired at the Contractor's expense to be reimbursed to the City, withheld from future payments of the Contractor, or paid from the performance bond. 11 •uol;ewao}ul le.al pane;a. eiow Jo; s;uewnoop pepjooal ay; aag .sesodind;uewweAo6 pool Jo; pa.nnbal uol;ewio;u sule;uoo Apo pue 's;oeq;uoo pue 'spaap pepiooai 'sAanms `s;eld 6ulpnloul 'smog leloujo ww; palldwoo si dew slyl •saaAoldwa Jlay; JO Jossessy A;unoo )IMeH Noelg ay 'A;unoo )IMe- Noelg Aq pelldwl Jo pessaidxe aay;la `ulajay pa;eeullep e;ep atop Aoeinoo ay; Jo; pawnsse sl A;Illgell oN -Aeiuns e;ueseidaa;ou scop dew slyl :Jewleloslo dew 1I OZ/8 1 /6 •••?8nogq—auremoinzase;deuzizsg•deurtasa•psa•uzoomluas/sn•erpnveq-xaegoo•Z m//:dllu Jo•sn•erNMetoloelq.00r. Jo;lpne :flew -3 OLO£-EE9 (66E) :xed ZOOE-EC9(66E):euoyd 4LL4-EOLO9 enrol 'ooIJe1e ;aallS y;9 ;sea 91. eMol 'A;unoo )IMeH Vele aaPP w -ew.uu Ww P•oAw •••n Alto/V dl4..ro1 aa•WaWatti alwad +alar ..eases ••" •dW.Mol � � ala wM41 Mischa; Wad -wed viepws y.dil. igpawl Pusea1 .YaNj Pa•a•S £OLOS VI `OO12i31VM `1S NIINNW:IJ L OO12131VM JO All EZO-6Zb-EZ-E 1, 6 :ssaippv paled :JeploH paaa :alla3Jed dew pond AlunoO NmeH moeie I Jo I abed lndinO dew ojgE2ui1d Black Hawk County Property Photos There is 1 photo of parcel 891323429023. Page 1 of 1 http://www2.co.black-hawk.ia.us/website/bhmap/bhParlmages.asp?apn=891323429023 &a... 9/18/2014 Black Hawk County Building Sketches There is 1 building sketch of parcel 891323429023. Page 1 of 1 18 B FR [24] 1S FR [96] 8 12 30 2S B A FR (MAIN) [720] 24 12 12 11 11 7 22 9 8 3 1S FR [24] 1S FR OP [176] http://www2.co.black-hawk.ia.us/website/bhmap/bhParlmages.asp?apn=891323429023 &a... 9/18/2014 Black Hawk County Detailed Parcel Report Page 1 of 2 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address 8913-23-429-023 CITY OF WATERLOO CITY OF WATERLOO 715 MULBERRY ST CITY OWNED WATERLOO, IA 50703-0000 PDF No. Map Area Contract Buyer 6 NWTLO-01 21 820 Property Address Current Recorded Transfer 67 FRANKLIN ST WATERLOO, IA 50703-0000 bate Drawn Date Filed Recorded Document Type 7/31/2013 7/31/2013 2014 002345 D SALES None BUILDING PERMIT p4/5/1996 ate Number A #300 Amount Reason 150 Misc ASSESSED VALUES/CREDITS Year Class 2014 E 100% Value Land Dwelling Building M/E Total Acres 3,780 21 820 0 0 25,600 0 Taxable Value Land Dwelling Building �M/E Total 3,780 21,820 0 0 25,600 Year Class 2013 R 100% Value Land Dwelling Building M/E Total Acres 3,780 21,820 0 0 25,600 0 Taxable Value Land Dwelling Building M/E Total 2,056 11,870 0 0 13,926 Year Class 2012 R 100% Value Land Dwelling Building M/E Total Acres 3,780 1 21,820 0 0 25,600 0 Taxable Value Land Dwelling Building M/E Total 1,996 11,525 0 0 13,521 TAX INFORMATION ASSESSMENT YEAR 2013 PAYABLE 2014/2015 Tax District 940001 - WATERLOO Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax Corp 25,600 13,926 0 41.40455 $576.60 $576.00 Nocorp 0 0 0 0 $0.00 Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Ag Credit Business Property Credit Tax Corp $0.00 $0.00 $0.00 $0.00 $0.00 Nocorp $0.00 LEGAL (AUDITOR RAINBOWS REPLAT ALL LOT 14 EXC N 126 1/2 FT LOT 24 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891323429023 9/18/2014 Black Hawk County Detailed Parcel Report LAND Page 2 of 2 Basis Front Rear Side 1 Side 2 Lot Area Acres Front Foot 24 24 66 66 88 6754 0.155 Front Foot 54 40 110 110 0 6 0 Totals: Basement Finished Area No Basement Floor Full 0 0 6754 0.155 DWELLING CHARACTERISTICS Type Style Total Living Area Two -Family Conversion 2 Story Frame 1584 Year Built Area Heat AC Attic 1904 720 Yes No Floor & Stairs Total Rooms Above Total Rooms Below Bedrooms Above Bedrooms Below 9 0 6 0 Basement Basement Finished Area No Basement Floor Full 0 0 Foundation Flooring Stn Carp / Vinyl Exterior Walls Interior Finish Wd Lap Plas Roof Asph / Hi Non -Base Heating Floor/Wall Pipeless Handfired Space Heaters 0 Addtions Year Built Style Area Basement (SF) No Basement (SF) Heat AC Attic 1904 1 Story Frame 96 0 0 Yes No 0 1904 1 Story Frame 24 0 0 Yes No 0 1904 1 Story Frame 24_ 24 0 Yes No 0 Plumbing2 Full Bath 1 Sink < Porch Style Area 1S Frame Open 176 Description Year Built Quantity Plot No. Extended Description C BLK GAR 12X20 1904 1 Quantity=1.00, Units=Each, Height=0 Entry Status: http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891323429023 9/18/2014 Printable Map Output Page 1 of 1 Parcel ID: Black Hawk County Parcel Map Deed Holder: Parcel Address: L 1912-30-305-006 ITY OF WATERLOO 134 DEARBORN AV, WATERLOO, IA 50703 Selected Features 41- hospital airport firedept parks_ parks twprng Railroads Townships Sections Water Parcels Rights -of -Way Township City Lines railroad dim roaddim watemame_ Legend pa roe Wim roadname_ Aerial Photos Black Hawk Co. Black Hawk County, Iowa 316 East 5th Street aterloo, Iowa 50703-4774 Phone: (319) 833-3002 Fax: (319) 833-3070 E-mail: auditor a co.black-hawk.ia.us.or Map craatad with ArcIMS • C pyrt®h1;C 11992.2001 CSRI Inc: Map Disclaimer: This map does not represent a survey. No liability is assumed for the . ccuracy of the data delineated herein, either expressed or implied by Black Hawk County, he Black Hawk County Assessor or their employees. This map is compiled from official ecords, including plats, surveys, recorded deeds, and contracts, and only contains information required for local government purposes. See the recorded documents for more •etailed legal information. http://www2.co.black-hawk.ia.us/servlet/com.esri.esrimap.Esrimap?ServiceName=bhov&... 9/1 8/20 14 Black Hawk County Property Photos There is 1 photo of parcel 891230305006. Page 1 of 1 http://www2.co.black-hawk.ia.us/website/bhmap/bhParImages.asp?apn=891230305006&a... 9/18/2014 Black Hawk County Building Sketches There is 1 building sketch of parcel 891230305006. Page 1 of 1 10 1s FR [220] 1$ FR [114] 19 32 6 22 1S B A FR (MAIN) [608] 24 12 WD DK 8 10 [96] http://www2.co.black-hawk.ia.us/website/bhmap/bhParImages.asp?apn=891230305006&a... 9/18/2014 Black Hawk County Detailed Parcel Report Page 1 of 2 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address 8912-30-305-006 CITY OF WATERLOO CITY OF WATERLOO 715 MULBERRY ST CITY OWNED WATERLOO, IA 50703-0000 PDF No. Map Area Contract Buyer 7 EWTLO-07 13,120 Property Address Current Recorded Transfer 134 DEARBORN AV WATERLOO, IA 50703-5816 Date Drawn Date Filed Recorded Document Type /30/2013 5/2/2013 2013 022678 D SALES BUILDING PERMIT Date AmountNUTC / Type None 2/13/199512,300 Building NORMAL ARMS -LENGTH TRANSACTION - PRIOR 09 / Contract 3/26/198511,500 Acres FULFILLMENT OF PRIOR YEAR CONTRACT - PRIOR 09 / Deed ASSESSED VALUES/CREDITS Year Class 2014 E 100% Value Land Dwelling Building M/E Total Acres 7,500 13,120 0 0 20,620 0 Taxable Value Land Dwelling ` Building M/E Total 7,500 13,120 0 0 20,620 Year Class 2013 E 100% Value Land Dwelling Building M/E Total Acres 7,500 13,120 0 0 20,620 0 Taxable Value Land Dwelling Building M/E Total 7,500 13,120 0 0 20,620 Year Class 2012 R 100% Value Land Dwelling Building M/E Total Acres 7,500 22,350 0 0 29,850 0 Taxable Value Land Dwelling Building M/E Total 3,961 11,805 0 0 15,766 TAX INFORMATION ASSESSMENT YEAR 2013 PAYABLE 2014/2015 Tax District 940001 - WATERLOO Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax Corp 0 0 0 41.40455 $0.00 $0.00 Nocorp 0 0 0 0 $0.00 Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Ag Credit Business Property Tax Credit Corp $0.00 $0.00 $0.00 $0.00 $0.00 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891230305006 9/18/2014 Black Hawk County Detailed Parcel Report INocorp Iso Page 2 of 2 LEGAL LINDEN PLACE LOT 4 BLK 17 LAN Basis Front Rear Side 1 Side 2 Lot Area Acres Front Foot 60 60 142 142 0 8520 0.196 Totals: Total Rooms Below Bedrooms Above Bedrooms Below 7 0 8520 0.196 DWELLING CHARACTERISTIC Type Style Total Living Area Two -Family Conversion 1 Story Frame 1154.8 Year Built Area Heat AC Attic 1907 608 Yes No 1/2 Finished Total Rooms Above Total Rooms Below Bedrooms Above Bedrooms Below 7 0 3 0 Basement Basement Finished Area No Basement Floor Full 0 0 Foundation Flooring Stn Vinyl / Hdwd Exterior Walls Interior Finish Wd Lap Plas Roof Asph / Hip Non -Base Floor/Wall Pipeless Handfired Space Heaters Heating 0 Year Built Style Area Basement (SF) No Basement (SF) Heat AC Attic Addtions 1907 1 Story Frame 114 0 0 Yes No 0 _1907 1 Story Frame 220 0 0 Yes No 0 Plumbing 1 Full Bath Extras Desc Quantity 1 Shower Stall Bath 1 Sink WD DK 96 Entry Status: http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891230305006 9/18/2014 Printable Map Output Page 1 of 1 Black Hawk County Parcel Map Parcel ID: Deed Holder: Parcel Address: :913-24-251-005 ITY OF WATERLOO .20 COTTAGE ST, WATERLOO, IA 50703 L Legend Selected Features hospital airport firedept parks_ parks twprng Railroads Townships 0. Sections Water Parcels Rights -of -Way ' Township City Lines railroad dim roaddim watemame_ pa roeldim roadname_ Aerial Photos Black Hawk Co. Black Hawk County, Iowa 316 East 5th Street aterloo, Iowa 50703-4774 Phone: (319) 833-3002 Fax: (319) 833-3070 E-mail: auditor a co.black-hawk.ia.us.or Map craalad with ArcIMS . Copyrig hi tCI 1%2-2391 CSRI Inc. Map Disclaimer: This map does not represent a survey. No liability is assumed for the .ccuracy of the data delineated herein, either expressed or implied by Black Hawk County, he Black Hawk County Assessor or their employees. This map is compiled from official ecords, including plats, surveys, recorded deeds, and contracts, and only contains 'nformation required for local government purposes. See the recorded documents for more •etailed legal information. http://www2.co.black-hawk.ia.us/servlet/com.esri.esrimap.Esrimap?ServiceName=bhov&... 9/19/2014 Black Hawk County Property Photos There is 1 photo of parcel 891324251005. Page 1 of 1 http://www2.co.black-hawk. ia.us/website/bhmap/bhParImages.asp?apn=8913 24251005&a... 9/19/2014 Black Hawk County Building Sketches There is 1 building sketch of parcel 891324251005. Page 1 of 1 1S FR EP [70] 7 10 26 2S B A FR (MAIN) [572] 22 15 FR OP 8 [144] 18 http://www2.co.black-hawk.ia.us/website/bhmap/bhParlmages.asp?apn=891324251005&a... 9/19/2014 Black Hawk County Detailed Parcel Report Page 1 of 2 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address 8913-24-251-005 CITY OF WATERLOO CITY OF WATERLOO 715 MULBERRY ST CITY OWNED WATERLOO, IA 50703-0000 PDF No. Map Area Contract Buyer 7 EWTLO-13 3,530 Property Address Current Recorded Transfer 520 COTTAGE ST WATERLOO, IA 50703-3817 bate Drawn Date Filed Recorded Document Type 5/4/2012 5/8/2012 2012 020637 D SALES None ate 2014 Number Amount Reason 11/3/2010 Dwelling SNA 09068 2,000 Windows /27/2004 3,530 WA 1209 100 MVlisc ASSESSED VALUES/CREDITS Year Class 2014 940001 - WATERLOO E 100% Value Land Dwelling Building M/E Total Acres 3,530 6,600 0 0 10,130 0 Taxable Value Land Dwelling Building M/E Total 3,530 6,600 0 0 10,130 Year Class 2013 940001 - WATERLOO E 100% Value Land Dwelling Building M/E Total Acres 3,530 6,600 0 0 10,130 0 Taxable Value Land Dwelling Building M/E Total 3530 6,600 0 0 10,130 Year Class 2012 940001 - WATERLOO E 100% Value Land Dwelling Building M/E Total Acres 3,530 8,250 0 0 11,780 0 Taxable Value Land Dwelling Building M/E 'Total 3,530 8,250 0 0 11,780 LEGAL http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891324251005 9/19/2014 TAX INFORMATION ASSESSMENT YEAR 2013 PAYABLE 2014/2015 Tax District 940001 - WATERLOO Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax Corp 0 0 0 41.40455 $0.00 $0.00 Nocorp 0 0 0 0 $0.00 Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Ag Credit Business Credit Property Tax Corp $0.00 $0.00 $0.00 $0.00 $0.00 Nocorp $0.00 LEGAL http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891324251005 9/19/2014 Black Hawk County Detailed Parcel Report IHOWREY & MCWILLIAMS ADDITION LOT 2 BLK 1 Page 2 of 2 ARACTERISTICS Type Style Basis Front Rear Side 1 Side 2 Lot Area Acres Front Foot 47 47 142 142 0 6674 0.153 otals: Bedrooms Below 6 0 3 0 6674 0.153 ARACTERISTICS Type Style Total Living Area Single -Family / Owner Occupied 2 Story Frame 1144 Year Built Area Heat AC Attic 1909 572 Yes No Floor & Stairs Total Rooms Above Total Rooms Below Bedrooms Above Bedrooms Below 6 0 3 0 Basement Basement Finished Area No Basement Floor Full 0 0 Foundation Flooring Stn Carp / Vinyl Exterior Walls Interior Finish Wd Lap Plas Roof As h / Hip Non -Base Floor/Wall Pipeless Handfired Space Heaters Heating 0 - Plumbing 1 Full Bath Porch StyleArea 1St Frame Open 144 1S Frame Enclosed 70 'Entry Status: http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891324251005 9/19/2014 Printable Map Output Page 1 of 1 Black Hawk County Parcel Map Parcel ID: ;912-30-106-005 Deed Holder: ITY OF WATERLOO Parcel Address: ;20 FOWLER ST, WATERLOO, IA 50703 Legend Selectedparceldim F� spiairpo„ Aerial Photo ... Slack Hawk C firedept Parks- _ �' et, �: ' • e �.. a, it {, r` ,+• aao Ji 'r,{ rt r lir " 7f 1 1 at saws .... '1' °r. . .l4.ti �a wows'•t.„1.", 4 �R*k park terprno # . r rtY' ..Ts'a' Railroads Townships Sections Water 4 I { 6a..s .-,"\. *+, k` ;, FOWLER ST - j Parcels / Rightsof-Way i 7 Township r/ City Litres radrwa_dim rrname_ tr' r _4a'F L. � ,4ka a { .� $ 9 '}sroaddim W waterna _ •. `� tt ' k '•'► ` l 'k $" -€ • „r r ."+-P 4 �' � $ ''� k( a' Y • kyr PY' 4 1 1Waw )5 3 �t � 3' E' '�`*it. nk' a%iS Y •� } :E ti � ° � "t.A.lpy$ex I 9 �fy'''� . a 1 ..i. �ucr...... FcP2M 4b -J 45 Map creetad with ArcIMS • Copyright CI 1992-2001 URI Inc. Ch I ULIL Black Hawk County, Iowa 316 East 5th Street aterloo, Iowa 50703-4774 Phone: (319) 833-3002 Fax: (319) 833-3070 E-mail: auditor • co.black-hawk.ia.us.or• Map Disclaimer: This map does not represent a survey. No liability is assumed for the .ccuracy of the data delineated herein, either expressed or implied by Black Hawk County, he Black Hawk County Assessor or their employees. This map is compiled from official records, including plats, surveys, recorded deeds, and contracts, and only contains information required for local government purposes. See the recorded documents for more •etailed lee al information. http ://www2. co. black -hawk. ia.us/servlet/com. esri. esrimap.Esrimap?ServiceName=bhov&... 9/1 8/20 1 4 Black Hawk County Property Photos There is 1 photo of parcel 891230106005. Page 1 of 1 http://www2.co.black-hawk. ia.us/website/bhmap/bhParlmages.asp?apn=89123 0106005&a... 9/18/2014 Black Hawk County Building Sketches There is 1 building sketch of parcel 891230106005. Page 1 of 1 18 FR EP [24] s 4 14 1930 15 FR [196] 14 8 4 26 28 B FR (MAIN) [572] 22 1S FR OP [108] 6 18 18 FR EP [32] http://www2.co.black-hawk.ia.us/website/bhmap/bhParlmages.asp?apn=891230106005&a... 9/18/2014 Black Hawk County Detailed Parcel Report Page 1 of 2 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address 8912-30-106-005 CITY OF WATERLOO CITY OF WATERLOO 715 MULBERRY ST CITY OWNED WATERLOO, IA 50703-0000 PDF No. Map Area Contract Buyer 7 EWTLO-07 3/15/199410,000 Property Address ICurrent Recorded Transfer 820 FOWLER ST WATERLOO, IA 50703-5018 Date Drawn Date Filed Recorded Document Type 3/29/2012 3/30/2012 2012 017812 D SALES BUILDING PERMIT Date AmountNUTC / Type None 5/3/1999 29,500 NORMAL ARMS -LENGTH TRANSACTION - PRIOR 09 / Deed 6/13/199424,950 Acres NORMAL ARMS -LENGTH TRANSACTION - PRIOR 09 / Contract 3/15/199410,000 0 SALE BY LENDING INSTITUTION OF PROPERTY ACQUIRED AS RESULT OF ... - PRIOR 09 / Deed 8/16/199310,000 0 NORMAL ARMS -LENGTH TRANSACTION - PRIOR 09 / Deed ASSESSED VALUES/CREDITS Year Class 2014 E 100% Value Land Dwelling Building M/E Total Acres 4,500 22,270 0 0 26,770 0 Taxable Value Land Dwelling Building \M/E Total 4,500 22,270 0 0 26,770 Year Class 2013 E 100% Value Land Dwelling Building M/E Total Acres 4,500 22,270 0 0 26,770 0 Taxable Value Land Dwelling Building M/E Total 4,500 22,270 0 0 26,770 Year Class 2012 E 100% Value Land Dwelling Building M/E Total Acres 4,500 30,390 0 0 34,890 0 Taxable Value Land Dwelling Building M/E Total 4,500 30,390 0 0 34,890 TAX INFORMATION ASSESSMENT YEAR 2013 PAYABLE 2014/2015 Tax District 941131 - WATERLOO RATH AREA TIF AMD1 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891230106005 9/18/2014 Black Hawk County Detailed Parcel Report Page 2 of 2 LEGAL COWINS SECOND ADDITION LOT 5 BLK 3 LAND Basis Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax Corp 0 0 60 1.40455 $0.00 $0.00 Nocorp 0 0 Total Rooms Below 0 $0.00 7 0 Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Ag Credit Business Property Tax Credit Corp $0.00 $0.00 $0.00 $0.00 $0.00 Nocorp Exterior Walls Interior Finish $0.00 Plas Roof LEGAL COWINS SECOND ADDITION LOT 5 BLK 3 LAND Basis Front /Rear Total Living Area Side 1 Side 2 Lot Area Acres Front Foot 60 60 140 140 0 8400 0.193 Totals: Total Rooms Below Bedrooms Above Bedrooms Below 7 0 8400 0.193 DWELLING CHARACTERISTICS Type Style Total Living Area Single -Family / Owner Occupied 2 Story Frame 1340 Year Built Area Heat AC Attic 1909 572 Yes No None Total Rooms Above Total Rooms Below Bedrooms Above Bedrooms Below 7 0 3 0 Basement Basement Finished Area No Basement Floor Full 0 0 Foundation Flooring Stn Carp / Vinyl Exterior Walls Interior Finish Wd Lap Plas Roof Asph / Hip Non -Base Floor/Wall Pipeless Handfired Space Heaters Heating 0 Addtions Year Built Style Area Basement (SF) No Basement (SF) Heat AC Attic 1930 1 Sto Frame 196 0 0 Yes No 0 Plumbin • 1 Full Bath < Extras Desc Quantity Style Area 1S FR OP 6X18 108 Porch 1S Frame Enclosed 32 1S Frame Enclosed 24 GARAGES Built Style Width Length Area Basement Qtrs Over Area AC 1930 r1930Det Det Frame Frame 20 20 22 22 440 440 0 0 None None 0 0 0ear 0 BASEMENT STALLS None Entry Status: http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891230106005 9/18/2014 Printable Map Output Page 1 of 1 Black Hawk County Parcel Map Parcel ID: Deed Holder: Parcel Address: 913-14-458-011 ITY OF WATERLOO 20 DAWSON ST, WATERLOO, IA 50703 L rrees FF. hospital airport _,. Sndept parka_ parks x2 Township Uqr Linos rallraW dw rnrNM ra.MMm Legend Railroads Townships Sections Water Parcels Rlphba/-Way parcaldim roadname Mrial Photos Black Hawk Co. Black Hawk County, Iowa 16 East 5th Street aterloo, Iowa 50703-4774 Phone: (319) 833-3002 Fax: (319) 833-3070 E-mail: auditor ••co.black-hawk.ia.us.or May crated with ArcdMS • Copyright ICI 1992.2001 EMU Inc. 6.5 f t Map Disclaimer: This map does not represent a survey. No liability is assumed for the ccuracy of the data delineated herein, either expressed or implied by Black Hawk County, he Black Hawk County Assessor or their employees. This map is compiled from official ecords, including plats, surveys, recorded deeds, and contracts, and only contains nformation required for local government purposes. See the recorded documents for more •etailed legal information. http://www2. co.black-hawk.ia.us/servlet/com. esri. esrimap.Esrimap?ServiceName=bhov&... 9/19/2014 Black Hawk County Property Photos There is 1 photo of parcel 891314458011. Page 1 oft http://www2.co.black-hawk.ia.us/website/bhmap/bhParImages.asp?apn=891314458011 &a... 9/19/2014 Black Hawk County Building Sketches There is 1 building sketch of parcel 891314458011. Page 1 of 1 1S FR EP [60] 6 10 28 2S B FR (MAIN) [616] 22 8 1S FR EP [176] 14 2 1S B FR [28] http://www2.co.black-hawk.ia.us/website/bhmap/bhParlmages.asp?apn=891314458011 &a... 9/19/2014 Black Hawk County Detailed Parcel Report Page 1 of 2 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address 8913-14-458-011 CITY OF WATERLOO CITY OF WATERLOO 715 MULBERRY ST CITY OWNED WATERLOO, IA 50703-0000 PDF No. Map Area Contract Buyer 6 NWTLO-03 NORMAL ARMS -LENGTH TRANSACTION - PRIOR 09 / Deed Property Address Current Recorded Transfer 420 DAWSON ST WATERLOO, IA 50703-3668 ate Drawn Date Filed Recorded Document Type 12/20/2012 12/26/2012 2013 013034 D SALES BUILDING PERMIT 2014 ate AmountNUTC /Type gate Number Amount Reason 12/3/200327,500 4,040 NORMAL ARMS -LENGTH TRANSACTION - PRIOR 09 / Deed /14/2005 A 0388 500 Misc 11/27/2002 A HA 1501 1 819 Misc ./14/2002 A 0825 1,200 Misc 0 4/23/1999 A 2398 275 Misc ASSESSED VALUES/CREDITS Year Class 2014 E 100% Value Land Dwelling Building M/E Total Acres 4,040 22,960 0 0 27,000 0 Taxable Value Land Dwelling Building M/E Total 4,040 22,960 0 0 27,000 Year Class 2013 E 100% Value Land Dwelling Building M/E Total Acres 4,040 22,960 0 0 27,000 0 Taxable Value Land Dwelling Building M/E Total 4 040 22,960 0 0 27,000 Year Class 2012 R 100% Value Land Dwelling Building M/E Total Acres 4,040 24,720 0 0 28,760 0 Taxable Value Land Dwelling Building M/E Total 2,134 13,056 0 0 15,190 TAX INFORMATION ASSESSMENT YEAR 2013 PAYABLE 2014/2015 Tax District 940001 - WATERLOO Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax Corp 0 0 0 41.40455 $0.00 $0.00 Nocorp 0 0 0 0 $0.00 Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Ag Credit Business Property Tax Credit Corp $0.00 $0.00 $0.00 $0.00 $0.00 Nocorp $0.00 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891314458011 9/19/2014 Black Hawk County Detailed Parcel Report LEGAL Page 2 of 2 !BURNSIDE E 33 FT LOT 14 BLK 4 LAND Basis Front Rear Side 1 Side 2 Lot Area Acres Front Foot 33 33 130 130 0 4290 0.099 Totals: Total Rooms Below Bedrooms Above Bedrooms Below 6 0 4290 0.099 DWELLING CHARACTERISTICS Type Style Total Living Area Single -Family / Owner Occupied 2 Story Frame 1260 Year Built Area Heat AC Attic 1914 616 Yes No None Total Rooms Above Total Rooms Below Bedrooms Above Bedrooms Below 6 0 3 0 Basement Basement Finished Area No Basement Floor Full 0 0 Foundation Flooring C Blk Carp / Tile Exterior Walls Interior Finish Asb Plas / Panel Roof Asph / Gable Non -Base Floor/Wall Pipeless Handfired Space Heaters Heating 0 Year Built Style Area Basement (SF) No Basement (SF) Heat AC Attic Addtions 1914 1 Story Frame 28 28 0 Yes No 0 Plumbingil Full Bath �< Porch Style Area 1S Frame Enclosed 176 1S Frame Enclosed 60 Entry Status: http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891314458011 9/19/2014 Printable Map Output Page 1 of 1 Black Hawk County Parcel Map Parcel ID: Deed Holder: Parcel Address: :912-30-151-008 ITY OF WATERLOO 09 STATE ST, WATERLOO, IA 50703 L Selected P.a.o., Somalia] airpen hredopt perks_ parks town Railroads A." Parcels NOkl oldVas 0 - Township r ad Lines wikosq_dlm rrnenn_ madam watenwaw Townships Basions Water Legend parcekem ,o.do.m. Aerial Photos Black link Co Black Hawk County, Iowa 16 East 5th Street aterloo, Iowa 50703-4774 Phone: (319) 833-3002 Fax: (319) 833-3070 E-mail: auditor . co.black-hawk.ia.us.or Map craatod with ArcIMS = Copyright is 1922,2031 URI Ma. Map Disclaimer: This map does not represent a survey. No liability is assumed for the ccuracy of the data delineated herein, either expressed or implied by Black Hawk County, he Black Hawk County Assessor or their employees. This map is compiled from official ecords, including plats, surveys, recorded deeds, and contracts, and only contains nformation required for local government purposes. See the recorded documents for more retailed le. al information. http://www2.co.black-hawk.ia.us/servlet/com.esri.esrimap.Esrimap?ServiceName=bhov&... 9/19/2014 Black Hawk County Property Photos There is 1 photo of parcel 891230151008. Page 1 of 1 http://www2.co.black-hawk.ia.us/website/bhmap/bhParImages.asp?apn=891230151008&a... 9/19/2014 Black Hawk County Building Sketches There is 1 building sketch of parcel 891230151008. Page 1 of 1 IS FR EP [102] 17 1S B FR [270] 18 15 28 14 2S B FR (MAIN) [588] 7 20 14 7 6 14 14 14 20 1S FR OP 26 [324] 8 6 1S FR EP [48] http://www2.co.black-hawk.ia.us/website/bhmap/bhParlmages.asp?apn=891230151008&a... 9/19/2014 Black Hawk County Detailed Parcel Report Page 1 of 2 ASSESSED VALUES/CREDITS Year BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address 8912-30-151-008 CITY OF WATERLOO CITY OF WATERLOO 715 MULBERRY ST CITY OWNED WATERLOO, IA 50703-0000 PDF No. Map Area Contract Buyer 7 EWTLO-07 6,370 Property Address Current Recorded Transfer 409 STATE ST WATERLOO, IA 50703-5117 ate Drawn Date Filed Recorded Document Type /27/2013 6/27/2013 2013 027225 D ASSESSED VALUES/CREDITS Year Class 2014 941131 - WATERLOO RATH AREA TIF AMD1 E 100% Value Land Dwelling Building M/E Total Acres 6,370 21,150 �31 360 0 0 27,520 0 Taxable Value Land Dwelling Building M/E Total 6,370 21,150 0 0 27,520 Year Class 2013 941131 - WATERLOO RATH AREA TIF AMD1 E 100% Value 6 Land Dwelling Building M/E Total Acres ,370 21,150 �31 360 0 0 27,520 0 Taxable Value _6,370 Land Dwelling Building M/E Total 21,150 0 0 27,520 ear Class r 012 941131 - WATERLOO RATH AREA TIF AMD1 R 100% alue Land Dwellin• Buildin • M/E otal cres . 370 4 990 �' �31 360 redits Military Exem •tion Homestead • isabled Credit eteran Credit Property Relief Credit Tax gricultural Credit Family Farm redit 0 $0.00 Homestead Credit axable alue Land Dwellin • Buildin • M/E otal Corp 3,364 13,199 0 0 16,563 Nocorp LEGAL 'LINDEN PLACE LOT 4 BLK 6 N 5 FT LOT 5 BLK 6 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891230151008 9/19/2014 TAX INFORMATION ASSESSMENT YEAR 2013 PAYABLE 2014/2015 Tax District 941131 - WATERLOO RATH AREA TIF AMD1 Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax Corp 0 0 0 41.40455 $0.00 $0.00 Nocorp 0 0 0 0 $0.00 Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Ag Credit Business Credit Property Tax Corp $0.00 $0.00 $0.00 $0.00 $0.00 Nocorp $0.00 LEGAL 'LINDEN PLACE LOT 4 BLK 6 N 5 FT LOT 5 BLK 6 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891230151008 9/19/2014 Black Hawk County Detailed Parcel Report Page 2 of 2 Basis Front Rear Side 1 Side 2 Lot Area Acres Front Foot 65 65 129 129 0 8385 0.193 Totals: Total Rooms Below Bedrooms Above Bedrooms Below 7 0 8385 0.193 DWELLING CHARACT Type Style Total Living Area Two -Family Conversion 2 Story Frame 1446 Year Built Area Heat AC Attic 1914 588 Yes Yes None Total Rooms Above Total Rooms Below Bedrooms Above Bedrooms Below 7 0 3 0 Basement Basement Finished Area No Basement Floor Full 0 0 Foundation Flooring Stn Carp / Vinyl Exterior Walls Interior Finish Alum Plas Roof As h / Gable Non -Base Floor/Wall Pipeless Handfired ,Space Heaters Heating 0 Addtions Year Built Style Area Basement (SF) No Basement (SF) Heat AC Attic 1914 1 Story Frame 270 270 0 Yes Yes 0 Plumbing2 Full Bath 1 Sink Style Area Porch 1S Frame Open 324 1S Frame Enclosed 48 1S Frame Enclosed 102 GARAGES ear Built Style idth Length Area Basement Qtrs Over Area AC 1980 Det Frame 224 24 576 0 None 0 0 BASEMENT STALLS None Entry Status: http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891230151008 9/19/2014 Request for proposal for Demolition and Site Clearance Services, (no RACM) for 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, and 409 State Street. October 16, 2014 Bid Tab Estimate: $39,000.00 Bid Security Required Bidder Bid Security Bid Amount Frickson Bros. Excavating Evansdale, IA $2,645.00 $52,900.00 Lehman Trucking & Excavating, Inc. Waterloo, IA 5% $55,100.00 Peterson Contractors Inc. Reinbeck, IA 5% $152,235.00 STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS for the taking of Request for Proposals for DEMOLITION AND SITE CLEARANCE SERVICES FOR (NO RACM) FOR 67 FRANKLIN STREET, 134 DEARBORN STREET, 520 COTTAGE, 820 FOWLER, 420 DAWSON, AND 409 STATE STREET Sealed bids must be received by the City Clerk of the City of Waterloo at her office at City Hall, 715 Mulberry Street, Waterloo, Iowa 50703 no later than Thursday, October 16, 2014 at 1:00 p.m., at which time bids will be opened in the First Floor Conference Room at City Hall, in conjunction with Demolition and Site Clearance Services for (no RACM) for 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, and 409 State Street. Notice is hereby given that the Council of the City of Waterloo, Iowa will conduct a public hearing on the request for proposal document, plans, specifications, form of contract, etc. for Demolition and Site Clearance Services for (no RACM) for 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, and 409 State Street at 5:30 p.m. on October 20, 2014, in the Harold E. Getty Council Chambers in the City Hall in the City of Waterloo, Iowa. The proposed request for proposal document, plans, specifications, form of contract, etc. is on file in the office of the City Clerk for public examination. A request for proposal document, plans, specifications, form of contract, etc. may be obtained from the Planning and Zoning Office, 715 Mulberry Street, Waterloo, Iowa, 50703. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 6th day of October, 2014. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Demolition for 67 Franklin, 134 Dearborn, 520 Cottage, 820 Fowler, 420 Dawson, and 409 State Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 8th day of October, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $23.45 Signed Subscribed and sworn to before me this a Day of ober A.D., 20 14 Received of L Notary Public the sum of Dollars. In full for publication of the above notice. JODI E M CKINSTRYI COMMISSION NO.782413 MY COMM! Request for proposal for Demolition and Site Clearance Services, (no RACM) for 67 Franklin Street, 134 Dearborn Street, 520 Cottage, 820 Fowler, 420 Dawson, and 409 State Street. October 16, 2014 Bid Tab Estimate: $39,000.00 Bid Security Required Bidder Bid Security Bid Amount Frickson Bros. Evansdale, IA �,� 1 (o y�j S a �� (5)(.;Excavating — Lehman Trucking & Excavating, Inc. Waterloo, IA c,, U .. 1 oG_% Peterson Contractors Inc. Reinbeck, IA 5� O 5 D o� I ry - Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703 (319) 291-4323. RESOLUTION NO. 2014-916 RESOLUTION CONFIRMING APPROVAL OF REQUEST FOR PROPOSAL DOCUMENT, PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH DEMOLITION AND SITE CLEARANCE SERVICES (NO RACM) FOR PROPERTY LOCATED AT 67 FRANKLIN STREET, 134 DEARBORN STREET, 520 COTTAGE STREET, 820 FOWLER STREET, 420 DAWSON STREET, AND 409 STATE STREET. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Community Planning & Development Director of said City to prepare proposed Request for Proposal document, plans, specifications, form of contract, estimate of cost, etc., in conjunction with Demolition and Site Clearance Services (no RACM) for property located at 67 Franklin Street, 134 Dearborn Street, 520 Cottage Street, 820 Fowler Street, 420 Dawson Street, and 409 State Street, in the City of Waterloo, Iowa, and WHEREAS, said Community Planning & Development Director did file said preliminary Request for Proposal document, plans, specifications, form of contract, estimate of cost, etc., in conjunction with Demolition and Site Clearance Services (no RACM) for property located at 67 Franklin Street, 134 Dearborn Street, 520 Cottage Street, 820 Fowler Street, 420 Dawson Street, and 409 State Street, which were preliminarily approved by Resolution No. 2014-890 on October 6, 2014, and WHEREAS, a public hearing, upon notice, was held on October 20, 2014. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed Request for Proposal document, plans, specifications, form of contract, estimate of cost, etc., in conjunction with Demolition and Site Clearance Services (no RACM) for property located at 67 Franklin Street, 134 Dearborn Street, 520 Cottage Street, 820 Fowler Street, 420 Dawson Street, and 409 State Street, in the City of Waterloo, Iowa, be, and the same are hereby, approved as filed. PASSED AND ADOPTED this 20th day of October, 2014. ATTEST: •— y S ares, CMC City Cl rk rnest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-917 RESOLUTION ORDERING CONSTRUCTION IN CONJUNCTION WITH DEMOLITION AND SITE CLEARANCE SERVICES (NO RACM) FOR PROPERTY LOCATED AT 67 FRANKLIN STREET, 134 DEARBORN STREET, 520 COTTAGE STREET, 820 FOWLER STREET, 420 DAWSON STREET, AND 409 STATE STREET. WHEREAS, by Resolution No. 2014-916, Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services (no RACM) for property located at 67 Franklin Street, 134 Dearborn Street, 520 Cottage Street, 820 Fowler Street, 420 Dawson Street, and 409 State Street, in the City of Waterloo, Iowa, have been approved and adopted by this Council after the public hearing on October 20, 2014 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said plans and specifications. PASSED AND ADOPTED this 20th day of October, 2014. nest G. Clark, Mayor ATTEST: Suzy Sc ares, CMC City Clerk CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: October Mayor Prepared: ptember 23, 201;' BUCK CLARK Dept. Head Signature: # of Attachments: ,2___ COUNCIL MEMBERS SUBJECT: Request to set the date of public hearing as October 20, 2014 for the DAVID adoption of the Fiscal Year 2015-2019 Capital Improvements Program for the City JONES of Waterloo. Ward 1 Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Set a date of hearing for adoption of the plan. CAROLYN COLE Ward 2 PAT Ward 3 MORRISSEY Summary Statement: Transmitted herewith is the Capital Improvements Program for Fiscal Year 2015-2019. Please see the attached document. The Capital Improvements Plan details the City of Waterloo's priority capital expenditures for a five-year period. It is updated annually to re-establish top priority projects as needs may change in the community, but while staying cognizant of the larger, multi-year planning methods for larger projects, overall infrastructure needs, and based on the growth of the community. The overall priority for the 2015-2019 centered around many city projects and needs, with an emphasis on water -related activities: flood protection, sewer improvements, drainage way improvements, etc. At their regular monthly meeting on September 9, 2014 the Planning, Programming and Zoning Commission received and placed on file the Capital Improvements Program for 2015-2019. Expenditure Required: None Source of Funds: None required Policy Issue: Long term and short term planning for improvements Alternative: N/A QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer 111 Background Information: The City of Waterloo annually updates and adopts a Capital Improvements Plan for the updating of the 5 -year plan. Legal Description: N/A NA:sg cc: Noel Anderson, Community Planning & Development Director. --file-- Approved G.O. Bonds FY 2015-2019 SUMMARY Department Capital Equipment and Vehicles Public Works City Facility Management Clerks Department Community Planning and Development Cultural and Arts Center Engineering Finance Fire Rescue Information Services Leisure Services Police Sign and Traffic Total G.O. Debt Requested Waste Management - Sewer Bonds GRAND TOTAL FY14 CIP FY15 838,000 840,000 870,000 0 1,130,000 70,000 1,635,000 125,000 535,000 140,000 940,000 353,000 208,000 7,684,000 6,000,000 13,684,000 Requested FY15 1,357,000 1,140,000 2,360,000 115,000 1,676,500 227,000 2,975,000 150,000 365,000 194,500 1,735,000 454,500 880,125 13,629,625 4,000,000 17,629,625 Approved TIF Taxable FY15 Bonds 522,000 0 �j 960,000 0 0 00 305,0000 1,255,000 860,000 0 0\0 0 0 0� 0 0\ 00 95,0000 0 8,000,000 1,255,000 ';1,260,000 1,135,000 100,000 1,589,000 55,000 1,270,000 133,000 575,000 169,500 905,000 251,500 335,000 4,000,000 12,000,000 4,000,000 1,255,000 5,260,000 2015-2019 CIP Filla Approved 5-15-14.xk Surr,iary FY14 CI FY16 705,00 675,00 680,00 1,035,00 70,00 1,900,00 125,00 555,00 95,00 984,00 255,000 742,000 7,821,000 6,000,000 13,821,000 P Requested Approved FY14 CIP Requested Approved ,N FY16 FY16 FY17 FY17 FY17 �\ 0 1,379,000 707,000 810,000 1,079,000 496,000 0 225,000 265,000 150,000 5,000 230,000 ) 15,990,0000 1,340,0000 615,0000 930,0000 640,0000 0 1 125,000 1 125,000 1 170,000 1 125,000 1 125,000\ 0 3,275,000 1,775,000 2,490,000 3,975,000 2,335,000 0 125,000 125,000 125,000 125,000 125,000 0 355,000 325,000 910,000 910,000 880,000 \ 1 95,000 95,000 95,000 115,000 100,000 0 1,423,000 920,000 890,000 1,324,000 933,000 355,000 4,500 290,000 876,500 599,000 457,000 557,000 492,000x\ 25,598,500 7,986,000 8,040,000 10,814,500 - 8,003,500 0 0 6,000,000 4,300,000 4,000,000 \ 25,598,500 7,986,000 14,040,000 15,114,500 12,003,500 \� 'ang 'ang Approved G.O. Bonds FY 2015-2019 SUMMARY Department Capital Equipment and Vehicles Public Works City Facility Management Clerks Department FY14 CIP FY18 675,000 70,000 755,000 -Requested' FY18 1,165,000 Approved Community Planning and Development Cultural and Arts Center Engineering Finance Fire Rescue Information Services Leisure Services Police Sign and Traffic Total G.O. Debt Requested 0 1,410,000 70,000 3,100,000 125,000 115,000 95,000 865,000 343,000 240,000 7,863,000 5,000 865,000 0 1,360,000 125,000 4,300,000 125,000 435,000 95,000 1,285,200 309,500 257,000 10,326,700 Waste Management - Sewer Bonds GRAND TOTAL 6,000,000 13,863,000 2,300,000 12,626,70(i- Approved 2,626,700 FY18 630,000 95,000 600,000 0\ 1,360,000 125,000 3,125 000 125,000 425,000 95,000 �zz� 913,0004 279,500 ,\ 220,000 7,992,500 2,300,000 10,292,5001 FY14 CIP FY19 0 Requested 0 0 0 0 0 0 125,000 0 0 0 0 0 125,000 0 125,000 FY19 Approved FY19 1,561,000 5,000 1,350,000 0 1,130,000 125,000 4,950,000 125,000 20,000 95,000 1,249,200 323,100 343,000 11,276,300 2,300,000 13,576,300 2015-2019 CIP Final Approved 5-15-14.x!s Summary 640,000 40,000 775,000 0 1,330,000 125,000 3,235,000 125,000 30,000 95,000 913,000 279,500 262,000 7,849,500 2,300,000 10,149,500 9130;2014 10 OR AM STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 20th day of October, 2014, at 5:30 p.m., in the Harold E. Getty Council Chambers in the City Hall in the City of Waterloo, Iowa, a public hearing will be held by the Council of the City of Waterloo, Iowa, on the adoption of the Fiscal Year 2015-2019 Capital Improvements Program. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 6th day of October, 2014. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing: Fiscal year 2015-2019 Capital Improvements Program Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 9th day of October, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $8.91 liW?iY11fi� L , Signed Subscribed and sworn to before me this a 1 Day of OCkber A.D., 20 14 *LOC nqLlJ/ i Notary Public Received of the sum of Dollars. In full for publication of the above notice. JODI E MCK.iNSTRY COMMISSION NO. 82413 MY COM i�' jj�I S Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-918 RESOLUTION APPROVING FISCAL YEAR 2015-2019 CAPITAL IMPROVEMENTS PROGRAM FOR THE CITY OF WATERLOO, IOWA. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the attached Fiscal Year 2015-2019 Capital Improvements Program for the City of Waterloo, Iowa, be and the same is hereby approved. PASSED AND ADOPTED this 20th day of October, 2014. g.t" Ernest G. Clark, Mayor ATTEST: uzy Sch:res, CMC City Cie k Approved G.O. Bonds FY 2015-2019 Taxable - 0 0 0 0 1,255,000 0 0 0 0 0 0 0 0 1,255;000 Bonds-:; FY14 CIP= 0 0 305,000 0 860,000 16 705,000 675,000 680,000 0 ,Requested , FY16; 1,379,000 225,000 15,990,000 0 Approved` FY16 . 707,000 265,000 1,340,000 0 FY14 Clip FY17 Requested' 810,000 150,000 615,000 0 •FY17 Approved 1,079,000 5,000 930,000 0 Y17= 496,000 230,000 640,000 0 0 1,035,000 0 0 70,000 1,900,000 0 0 125,000 555,000 95,000 0 0 1;260,000 95,000 984,000 255,000 742,000 7,821,000 1,375,000 125,000 3,275,000 125,000 355,000 95,000 1,423,000 355,000 876,500 25;598,500 1,417,500 125,000 \\ 1,775,000 125,000 325,000 95,000 920,000 292,500 599,000 7,986,000 1,160,000 70,000 2,490,000 125,000 910,000 95,000 890,000 268,000 457,000 8,040,000- 1,385,000 125,000 3,975,000 125,000 910,000 115,000 1,324,000 284,500 557,000 10;814,500 1,357,500 125,000 2,335,000 125,000 880,000 100,000 933,000 290,000 492,000 8,003,500 11 =1;255,000 4,000,000 5,260,000 2915-2019 CIO Fina' Approved 5-15-14 zh Su, cia^a 6,000,000 13;821,000 0 25,598,500 0 7,986,000 6,000,000 14,040,000 4,300,000 4,000,000 15,114;500 '12,003;500 -SUMMARY;- - :!FY14.CIP.. Requested . - rDepartment. . Capital Equipment Vehicles '-' FY15 : FY15 •Approved FY -2 and Public Works 838,000 1,357,000 522,000 City Facility Management 840,000 1,140,000 960,000 Clerks Department 870,000 2,360,000 1,135,000 Community Planning Development 0 115,000 100,000 and Cultural and Arts Center 1,130,000 1,676,500 1,589,000 Engineering 70,000 227,000 55,000 Finance 1,635,000 2,975,000 1,270,000 Fire Rescue 125,000 150,000 133,000 Information Services 535,000 365,000 575,000 Leisure Services 140,000 194,500 169,500 Police 940,000 1,735,000 905,000 Sign and Traffic 353,000 454,500 251,500 208,000 880,125 335,000 , Total G.O. Debt Requested 7,684,000 13,629,625 ' 8,000,000 Waste Management - Sewer Bonds 6,000,000 4,000,000 4,000,000 GRAND TOTAL 13,684,000 17,629,625 12,000,000 Taxable - 0 0 0 0 1,255,000 0 0 0 0 0 0 0 0 1,255;000 Bonds-:; FY14 CIP= 0 0 305,000 0 860,000 16 705,000 675,000 680,000 0 ,Requested , FY16; 1,379,000 225,000 15,990,000 0 Approved` FY16 . 707,000 265,000 1,340,000 0 FY14 Clip FY17 Requested' 810,000 150,000 615,000 0 •FY17 Approved 1,079,000 5,000 930,000 0 Y17= 496,000 230,000 640,000 0 0 1,035,000 0 0 70,000 1,900,000 0 0 125,000 555,000 95,000 0 0 1;260,000 95,000 984,000 255,000 742,000 7,821,000 1,375,000 125,000 3,275,000 125,000 355,000 95,000 1,423,000 355,000 876,500 25;598,500 1,417,500 125,000 \\ 1,775,000 125,000 325,000 95,000 920,000 292,500 599,000 7,986,000 1,160,000 70,000 2,490,000 125,000 910,000 95,000 890,000 268,000 457,000 8,040,000- 1,385,000 125,000 3,975,000 125,000 910,000 115,000 1,324,000 284,500 557,000 10;814,500 1,357,500 125,000 2,335,000 125,000 880,000 100,000 933,000 290,000 492,000 8,003,500 11 =1;255,000 4,000,000 5,260,000 2915-2019 CIO Fina' Approved 5-15-14 zh Su, cia^a 6,000,000 13;821,000 0 25,598,500 0 7,986,000 6,000,000 14,040,000 4,300,000 4,000,000 15,114;500 '12,003;500 Approved G.O. Bonds FY 2015-2019 SUMMAI Department Capital Equipment and Vehicles Public Works City Facility Management Clerks Department Community Planning and Development Cultural and Arts Center Engineering Finance Fire Rescue Information Services Leisure Services Police Sign and Traffic %FY,i'4 `CIP. Requested/ :Total G.O. Debt Requested 675,000 70,000 755,000 0 1,410,000' 70,000 3,100,000 I25,000 1.15,000 95,000 865,000' 343,000 240,000 7,863,000' Waste Management - Sewer Bonds GRAND; TOTAL 6,000,000 -113;863;000 FY18'� :Approved 1,165,000 5,000 865,000 0 1,360,000 125,000 4,300,000' 125,000 435,006 95,000 1,285,200 309,500 257,000 '10,326,700 2,300,000 12",626;700 FYIt TY.1'4fG1P- Requested. 630,000 95,000 600,000 0 - 1,360,000 125,000 3,125,000 125,000 425,000 95,000 913,000 279,500 220,000 7,992,500 2,300,000 10;292,500 • 0 0 0 0 0 0 0 125,000 0 0 0 0 0 5,000 0 25,000 t19 Approved 1,561,000 5,000 1,350,000 0 1,130,000 125,000 4,950,000 125,000 20,000 95,000 1,249,200 323,100 343,000 11;276,300 2,300,000 ,13,576 300 2015-2019 CIP Final Approved 5-15-14.xls Summary 640,000 40,000 775,000 0 1,330,000 125,000 3,235,000 125,000 30,000 95,000 913,000 279,500 262,000 7;849;500 2,300,000 ;10;149;500 9/30/2014 10:08 AM Page 2 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 PATRICK MORRISEY Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication City Council Meeting: October 6, 2014 Prepared: October 1, 2014 Dept. Head Signature: � # of Attachments: 7 SUBJECT: Request to set a date of public hearing as October 20, 2014 for a request by Dave and Beth Delegardelle to vacate a 30' platted building line adjacent to the south lot line of Lot 47, Oak Park Addition, otherwise known as 472 Progress Avenue. Submitted by: Noel Anderson, Community Planning and Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request by Iowa Development Enterprises to vacate a 30' platted building line that runs parallel to the south property line of 472 Progress Avenue. The request would not appear to have a negative impact upon the surrounding area or pedestrian or vehicular traffic in the area. The applicant recently received approval from the Board of Adjustment for a variance in August of this year to allow for a 10' setback from the side lot line abutting Acorn Lane to the south for the purpose of constructing a new detached garage. However, vacating the 30' building line also needs to be approved, as this building line is enforced, as the most restrictive applies in this case. Vacating the building line and allowing a detached garage to be constructed 10' from the south property line, just west of the driveway on the south side of the property would not appear to inhibit any visibility for traffic at the intersection of Progress Avenue and Acorn Lane. The building line vacate request will be heard at the October 14, 2014 Planning, Programming and Zoning Commission meeting. The recommendation of the Commission will be forwarded to the City Council at the October 20, 2014 City Council meeting. Please find attached a legal description of the area to be vacated, staff report and aerial photograph. Therefore, we would ask that the City Council set a date of public hearing as October 20, 2014, and publish and official notice pertinent to the request to vacate the area described in herein. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Expenditure Required. None. Source of Funds: Policy Issue: Land Use Alternative: Background Information: Legal Description: See attached Exhibit "A" AS:ta cc.• Noel Anderson, Community Planning & Development Director file-- REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: DRAINAGE: FLOODPLAIN: October 14, 2014 Request to vacate a 30' platted building line located adjacent to the south lot line of Lot 47 of Oak Park Addition. David and Beth Delegardelle, 472 Progress Avenue, Waterloo, IA 50701 The applicant is requesting to vacate the 30' platted building line locate parallel to the south property line that abuts Acorn Lane, located at 472 Progress Avenue. The request would not appear to have a negative impact upon the surrounding neighborhood and land use. The request would not appear to have a negative impact upon traffic and pedestrian conditions within the surrounding area. There are no recreational trails within the immediate area. The area in questions is zoned "R-1" One and Two Family Residence District, and has been zoned as such since the adoption of the Zoning Ordinance. North — Existing one and two family development, zoned "R-1" One and Two Family Residence District. South — Single-family development, zoned "R -1,R -P" Planned Residence District. East — Existing one and two family development, zoned "R-1" One and Two Family Residence District. West — Existing one and two family development, zoned "R-1" One and Two Family Residence District. The surrounding area consists mostly of one and two family development. Further to the south at the intersection of University Avenue and Progress Avenue are retail commercial uses that include Hy -Vee, K -Mart and Walgreens. There appears to be no need for additional screening and buffering for this request. The request would not appear to have a negative impact on drainage in the area. The area in question is not located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map Community Number 190025 and Panel Number 0169F, dated July 18, 2011. Vacate 30' bldg. line — 472 Progress Ave Page 1 of 2 PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: October 14, 2014 There are no nearby parks within the immediate are of the vacate request. There is an 8" sanitary sewer and 4" perforated PVC drain tile within in Progress Avenue to the east. The Future Land Use Map designates this area as Low Density Residential. The proposed easement vacate would be in conformance with the Comprehensive Plan and Future Land Use Map for this area. The applicant is requesting to vacate a 30' platted building line located parallel to the south lot line of 472 Progress Avenue, which is located at the intersection of Progress Avenue Acorn Lane. The applicant recently received approval of a variance in August of this year to have a setback of 10' from the side lot line abutting Acorn Lane for the purpose of constructing a new detached garage. If there were not a 30' building line along the south property line, a new structure could be built with a setback of half the required front yard setback, which in this case would be 15', as the property is zoned "R-1 ", which has a minimum front yard setback of 30'. Since they were proposing a 10' setback, a variance was needed to encroach past the minimum 15' setback. However, the platted 30' building line is enforced in this case, as the more restrictive would apply. Vacating the building line and allowing for the applicant to construct a new detached garage 10' from the south property line would not appear to inhibit any visibility for traffic, as this property is a corner lot. The new detached garage would be constructed to the south and west of the house and access would be gained to it by the driveway on the south side of the property. There is no platting required as a part of this request. Therefore, staff recommends that the request to vacate the 30' platted building line located parallel to the south property line of Lot 47 of Oak Park Addition be approved for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area. 2. The request would not appear to have a negative impact upon pedestrian and traffic conditions within the surrounding area. Vacate 30' bldg. line — 472 Progress Ave Page 2 of 2 I City of Waterloo Planning, Programming and Zoning Commission October 14, 2014 2 SEASON v w Lc 11111 New am - mow �rl R=1 111■1111111I� 73.7 ��111■1!11 �� Mi1,4vilmytt. 10 II awn mi'''�IIIIIIU ■.■ -- ,, \IIU: R=2 MEI L.: iII111C WAY i:AIN& "IF bill, 4111.11 UR. i ♦1 11 �r .. ,.,�,.,� �... II , _ _ Vii• �� �uw_■►. ■ :=moi= 11 on lir MO im OMNI44 i UN I R -2C -Z R-4 D • =mn� ! 4t =WW2 �\ hI h C% NA I a Rs •�e C1. :: 111 I- C-2 cc U C, 03 R-2 R-3 ■111i11i 1111111 1111111 3 :- NEE ism :— Mum ism CC MINN MINN -1 4'72 Progress Avenue Building Line Vacate David & Beth Delagardelle O City of Waterloo Planning, Programming and Zoning Commission October 14, 2014 Proposed Building Line to be Vacated 472 Progress Avenue Building Line Vacate David & Beth Delagardelle 472 Progress Avenue — Request to Vacate Platted Building Line OAK q5 16 / 62.0s" 4' I q.kkw-erAd LA NE PARK 1'7 Building Line to be Vacated Exhibit "A" Legal Description- Platted Building Line Vacate on Lot 47 of Oak Park Addition The building line as platted in Lot 47 of Oak Park Addition lying parallel to and 30' north of the Southerly line of said Lot 47. City of Waterloo Planning & Zoning Department 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 Zi Offer to Vacate and Purchase City Right -of -Way Request to Vacate Easement, Vacate Sidewalk, or Encroachment Agreement Li Sale of City -Owned Property Applicant: David & Beth Delagardelle Address: 472 Progress Ave Phone No.: General Description of Property to Vacated (i.e.- alley between A St. & B St., South of C St.): 30' platted building line along Acorn Lane and the southern property boundary of Oak Park Addition Lot 47 Legal description of area to he conveyed, vacated, or encroached: 30' platted building line along Acorn Lane along the southern property boundary of Oak Park Addition Lot 47 1. A non-refundable filing fcc(s) shall be made as follows (checks payable to City of Waterloo): • Right-of-way vacation — One Hundred Seventy Five Dollar ($175.00) Filing Fee • Easement or sidewalk vacation — Seventy Five Dollar ($75.00) Filing Fee • Encroachment — One Hundred Dollar ($100.00) Filling Fee • Sale of city -owned property not required to be vacated — No Fee • Any request not meeting the Sale of Property Policy — One Hundred Dollar ($100.00) Fee 2. Offer Price*[Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] • Asking price (see attached Sale of Property Policy for how calculated): • Deductions • May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the C(JRA): • Costs (surveying & misc., demolition, remove of curbs, etc): Asking price — Deductions = Value of Property: Offer Price for Entire Area: N/A Note: The above information is a summary of the Sale of Property Policy (see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed "Intent to Vacate" form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City Council. Any such applicant shall need to request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained: 5. Other: /aff # de a site plan and/or aerial photo of the area to be vacated if the request involves in as the reason for the request. 4 /-47t-r.ple-1 D *Not required for easement vacates sidewalk vacates or Encroachment Agreements STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 20th day of October, 2014, at 5:30 p.m., in the Harold E. Getty Council Chambers in the City Hall in the City of Waterloo, IA, a public hearing will be held by the Council of the City of Waterloo, Iowa, on the request of David & Beth Delegardelle to vacate the 30' platted building line located parallel to the south property line of Lot 47 of Oak Park Addition, legally described as follows: The building line as platted in Lot 47 of Oak Park Addition lying parallel to and 30' north of the Southerly line of said Lot 47, City of Waterloo, Black Hawk County, Iowa. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 6th day of October, 2014. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing: David & Beth Delegardelle Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 9th day of October, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $12.66 Signed Subscribed and sworn to before me this Day of cdt- A.D., 20 14 Received of Notary Public the sum of Dollars. In full for publication of the above notice. 10 M T JODI E MCK1N TRY COMMISSION NO.782413 MY COM l it s Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5246 AN ORDINANCE VACATING THE 30 FOOT PLATTED BUILDING LINE LOCATED PARALLEL TO THE SOUTH PROPERTY LINE OF LOT 47, OAK PARK ADDITION, OTHERWISE KNOWN AS 472 PROGRESS AVENUE IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, as follows: The building line as platted in Lot 47 of Oak Park Addition lying parallel to and 30' north of the Southerly line of said Lot 47, City of Waterloo, Black Hawk County, Iowa; shall be, and the same is hereby vacated. INTRODUCED: PASSED 1St CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: October 20, 2014 October 20, 2014 October 20, 2014 October 20, 2014 PASSED AND ADOPTED this 20th day October, 2014. ATTEST: uzy Sch:-s, CMC City Cle k nest G. Clark, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5246, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 20th day of October, 2014. Witness my hand and seal of office this 20th day of October, 2014. SEAL Suzy ha es, CMC City Clerk CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 CITY OF WATERLOO City Council Communication City Council Meeting: October 6, 2014 Prepared: October 1, 2014 Dept. Head Signature. # of Attachments: SUBJECT: To set a date of hearing for the sale and conveyance of city owned property located at 506 Reed Street to Kim and Otto Maclin, for $10,100 plus costs and authorize Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by: Noel Anderson Recommended Action: To make recommendation to City Council to set a date of public hearing on the sale of 506 Reed Street to Otto and Kim Maclin for October 20, 2014, and publish an official notice pertinent to the requested sale. Summary Statement: As you may be aware 506 Reed Street was acquired through Iowa Code 657A and has been deemed sound enough for rehabilitation. Staff received one bid from Otto and Kim Maclin in the amount of $10,100. Staff has reviewed the bid and feels that the bid received was more than acceptable and met all the requirements of the "Sale of 657A Properties Policy". Mr. and Mrs. Maclin have excellent backgrounds in construction; specifically rehabilitation of dilapidated homes. The estimated cost for demolition was estimated at $10,000. Staff feels that this is an excellent opportunity to save tax payer dollars, keep this home on the tax rolls and to become available as an affordable home in our community once again. Expenditure Required N/A Source of Funds N/A Policy Issue Sale of 657A Dilapidated Housing Alternative: Demolish Legal Description: Litchfield Addition Lot 2 Block 5 in the City of Waterloo, Black Hawk County, Iowa Background Information: cc Dave Zellhoefer, Assistant City AttorrJ' Y WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Request for Proposals on the Sale of 506 Reed Street December 9, 2013 Bid Tab Assessed Value: $30,650.00 Minimum bid price: $5,000.00 Bidder Kim & Otto Maclin Earnest Fee $1,000.00 Bid Amount STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 20th day of October, 2014, at 5:30 p.m., in the Harold E. Getty Council Chambers in the City Hall in the City of Waterloo, Iowa, a of public hehCity on hearing Waterloo, Iwill be hald owa, Council request from Kim and Otto Maclin on the sale and conveyance of City owned property otherwise known as 506 Reed Street for the purpose of rehabilitation for $10,100.00, plus costs, legally described as follows: Litchfield Addition Lot 2 Block 5 in the City of Waterloo, Black Hawk County, Iowa Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 6th day of October, 2014. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing: Kim & Otto Maclin Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 9th day of October, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $11.72 atiiimpAr- Signed Subscribed and sworn to before me this a Day ofjjr A.D., 20 ki4 C__,?ort0 Received of Notary Public the sum of Dollars. In full for publication of the above notice. !�,,, d0�?I E I'JICKfIdS� i l i � * we co SS10N Pl0.7$�4 i 3 rwCOr ES 'owl' Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-919 RESOLUTION AUTHORIZING THE SALE AND CONVEYANCE OF CITY -OWNED PROPERTY LOCATED AT 506 REED STREET, FOR $10,100.00, PLUS COSTS, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND DELIVER DEED FOR SAME. WHEREAS, the City of Waterloo, Iowa is the owner of real property in the City of Waterloo, Iowa, as described below, and WHEREAS, an offer to purchase said certain parcel of real property has been made by Kim and Otto Maclin in the sum of $10,100.00, plus costs, and WHEREAS, a public hearing was held on October 20, 2014, at 5:30 p.m. in the Council Chambers in City Hall, Waterloo, Iowa, as provided by law, by the Council of the City of Waterloo, Iowa, on the proposal to sell and convey premises owned by the City of Waterloo, Iowa, to Kim and Otto Maclin, and WHEREAS, it is the opinion of this Council that sale and conveyance should be made as proposed. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: 1. The following described real property, as fully described in the published notice in the Waterloo Courier on October 9, 2014, is not presently needed and will not be needed in the foreseeable future for municipal purposes and its ownership is serving no municipal purpose, and 2. That the offer of Kim and Otto Maclin to purchase real property for the sum of $10,100.00, and costs, be and it is hereby accepted for real property described below: Litchfield Addition Lot 2, Block 5 in the City of Waterloo, Black Hawk County, Iowa. 3. That the City of Waterloo, Iowa convey said parcel of real property to Kim and Otto Maclin by deed. 4. That the Mayor and City Clerk are hereby authorized to execute and deliver deed to Kim and Otto Maclin. 5. That the original of said deed fully executed and acknowledged is hereby approved and confirmed by the Council. 6. That the City Clerk is authorized and directed to deliver said deed of conveyance to Kim and Otto Maclin upon receipt in the sum of $10,100.00, and costs. PASSED AND ADOPTED this 20th da ATTEST: Suzy c ares k-\-CA-LAje/) C City Cl-rk of October, 2014. Ernest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: 10/20/14 Prepared: 10/14/14 Dept. Head Signature: # of Attachments: SUBJECT: 2015 Golf Fees Submitted by: JB Bolger- Golf & Downtown Area Maintenance Manager Recommended City Council Action: Approve Golf Rates for 2015 Season, Summary Statement The Leisure Services Commission voted unanimously at their October 14th meeting to recommend NO CHANGE in golf rates for the 2015 season. Attached is the proposed rate sheet for 2015, Expenditure Required N/A Source of Funds N/A Policy Issue N/A Alternative Adjust fees as desired. Background Information: Rates have been adjusted on 3 -year intervals in recent history. Fees were increased in almost all categories for the 2014 season. The proposed fee schedule allows the Waterloo courses to remain competitively priced when compared to surrounding courses. WATERLOO LEISURE SERVICES PROPOSED 2015 GOLF RATES PROPOSED 2015 Daily Fee Adult 20.00 9 Hole 15.00 2nd Nine 5.00 Junior 10.00 Senior 19.00 Student 17.00 Season Tickets Adult 800.00 Junior 250.00 Senior 750.00 Senior Weekday 680.00 Student 550.00 Family 1,200.00 Jr. Morning 10.00 Punch Tickets 18 Hole 9 Hole 180.00 140.00 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-920 RESOLUTION APPROVING GOLF RATES FOR THE 2015 SEASON IN THE CITY OF WATERLOO, IOWA. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the following Golf Rates for the 2015 Season in the City of Waterloo, be and the same are hereby approved: Daily Fee Adult $ 20.00 9 Hole $ 15.00 2nd Nine $ 5.00 Junior $ 10.00 Senior $ 19.00 Student $ 17.00 Season Tickets Adult $ 800.00 Junior $ 250.00 Senior $ 750.00 Senior Weekday $ 680.00 Student $ 550.00 Family $1,200.00 Jr. Morning $ 10.00 Punch Tickets 18 Hole 9 Hole $ 180.00 $ 140.00 PASSED AND ADOPTED this 20th day of October, 2014. Ernest G. Clark, Mayor ATTEST: uzy Sc ares, CMC City Cle k CITY OF WATERLOO Council Communication City Council Meeting: October 20, 2014 Prepared: October 14, 2014 Dept. Head Signature: # of Attachments: 3 SUBJECT: 2014 BYRNES TENNIS CENTER RESTROOM PROJECT Submitted by: Travis Nichols, Facilities/Project Manager Recommended City Council Action: Request Council award and adopt resolution transmitting Contracts, Bonds and Certificates of Insurance for Failor Hurley Construction of Waterloo, Iowa for 2014 Byrnes Tennis Center Restroom Project, 1101 Campbell Ave, Waterloo, and approve and authorize the Mayor to sign Contract between City of Waterloo and Failor Hurley Construction, Inc. Summary Statement: This project provides for construction of a restroom/concessions building at the Byrnes Tennis Complex. The budgeted estimate was $105,000. Expenditure Required: $99,511.00 Source of Funds: Funding is available from BHGA, CVB H/M Grant and Tennis/Sports G.O. Bond funds Policy Issue: Alternative: Background Information: The existing tennis building has deteriorated beyond reasonable repair and replacement is the better cost option. We received a BHGA Grant of $90,000 for this project. PAUL HUTING From: TRAVIS NICHOLS Sent: Tuesday, October 14, 2014 9:52 AM To: PAUL HUTING Cc: MARK GALLAGHER; MADONNA WELSH; Cody Mills (codym@invisionarch.com) Subject: Council Communication for Tennis Center Attachments: Council Communication 2014 Byrnes Tennis Center Restroom Project award contract.doc Paul, Here is the council communication for the Tennis Center Restroom/Concessions building. Invision is doing contract and getting bonds and insurance info from Failor Hurley. Travis Nichols Facilities/Project Manager Waterloo Leisure Services 319.291.4370 office 319.291.4297 fax Travis.nichols@waterioo-ia.org 74 o4 Mee Quccedd cowed geieree e#044 ed 4t the didetute t, %rce .6044/'t4 i Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-921 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT TO FAILOR HURLEY CONSTRUCTION, INC. OF WATERLOO, IOWA, IN THE AMOUNT OF $99,511.00, AND APPROVING CONTRACT, BONDS AND CERTIFICATE OF INSURANCE IN CONJUNCTION WITH THE 2014 BYRNES TENNIS CENTER RESTROOM PROJECT. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract, Bonds and Certificate of Insurance with Failor Hurley Construction, Inc. of Waterloo, Iowa, in the amount of $99,511.00, in conjunction with the 2014 Byrnes Tennis Center Restroom Project, described in the plans and specifications heretofore adopted by this Council for said project in Resolution No. 2014-894, after public hearing on October 13, 2014 on published notice required by law, be and is hereby accepted, the same being the lowest bid received for said work. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for the construction of said improvements, said contract not to be binding on the City until approved by this Council. PASSED AND ADOPTED this 20th day of October, 2014. ErieLfilet g'?" nest G. Clark, Mayor ATTEST: uzy Scha City Cler C C CITY OF WATERLOO, IOWA CITY HALL • 715 MULBERRY STREET 50703 MANAGEMENT INFORMATION SYSTEMS Matt O'Brien, Director Council Communication City Council Meeting: 10/20/14 Prepared: 10/13/14 Dept. Head Signature: Matt O'Brien # of Attachments: 1 SUBJECT: Approval of Agreement with Water Works for Customer Information System Hosting Submitted by: Matt O'Brien, Director of Technology Recommended City Council Action: Resolution approving an agreement with the Water Works for Customer Information System Hosting and authorize Mayor and City Clerk to execute said document. Summary Statements: Agreement with the Water Works to host their new Customer Information System. Expenditure Required: N/A Source of Funds: N/A Policy Issue: N/A Alternative: Force the Water Works to buy its own physical servers to host its new Customer Information System, which would not achieve cost savings achieved by leveraging the City's new virtualization infrastructure. Background Information: The City has been in the process of modernizing its server infrastructure through server virtualization. This technology allows the city to run multiple server instances on a single physical server. This results in an overall cost savings, as well as better service as the server virtualization structure offers redundancies to minimize downtime. The Water Works is proceeding with a new Customer Information System (CIS). This CIS system requires a number of servers. This agreement will allow the Water Works to utilize the City's virtualization system and have virtual servers. The Water Works will pay the City $34,589.71, which is 80% of the cost of equivalent physical servers. The City will then create five virtual servers for the Water Works use. These servers will be available for five years, which is the expected lifespan of the City's virtualization system. The money the Water Works pays the City as part of this agreement will be used to expand the City's virtualization system, which will offer the necessary capacity to host the Water Works, as well as expand its capacity to serve other City departments. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-922 RESOLUTION APPROVING CUSTOMER INFORMATION SYSTEM HOSTING AGREEMENT WITH THE WATERLOO WATER WORKS AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Customer Information System Hosting Agreement dated October 20, 2014, to provide the Waterloo Water Works with servers as part of its server virtualization system needed to host the Customer Information System in which the Water Works shall pay the City $34,589.71, by and between the Waterloo Water Works and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 20th day of October, 2014. ATTEST: Schaes, City Cler .15 Ernest G. Clark, Mayor CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 CITY OF WATERLOO Council Communication City Council Meeting: October 20, 2014 Prepared: October 15, 2014 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Resolution approving LP fort the redevelopment of 500 Sycamoendment to development re t nt with Hotel President Partners, Street, revising the previous schedule auhorize Mayor and Cityf Clerk'ng: 90, 80, to sign and70, 60, 40, 30, 20, 20, 20, 10%), a full execute all documents. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval of request Summary Statement: As you may recall, Matt Segerdal and Josh Latter were successfully awarded Iowa Finance Authority Tax Credits for the rehabilitation of the Park Towers building located at 500 Sycamore Street. This project will involve the investment of approximately $3.75 million into building, raising the taxable value from $1,073,680 to $2,542,230. The previously approved Development Agreement would allow for tax rebates for a 10 -year schedule at 80%, 70%, 60%, 50%, 40%, 40%, 30%, 30%, 20%, and 20% over the 2011 value of $239,850. Due to the original financial flow of the project to meet Iowa Finance Authority Tax Credit approvals, we have been requested to change the abatement schedule to 90, 80, 70, 60, 40, 30, 20, 20, 10%. Overall, the project will still receive a total of 440% of tax abatement over a 10 -year period, just making the earlier years able to meet the schedule as approved by IFA. Staff still believes this is a favorable schedule to the City of Waterloo, as it will result in over $3.75 million invested into Downtown Waterloo, as well as bring the overall taxable value higher for the project, and require a minimum value until 2036. All other portions of the Development Agreement would remain the same. Expenditure Required. None. Source of Funds: N/A CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Policy Issue: Economic Development Alternative: Not approve Background Information: Downtown Waterloo continues to see new projects, with a recent emphasis on new housing in Downtown Waterloo. A recent project like the Russel Lamson renovation, also utilized IFA tax credits for rehabilitation. This $239,850 was value of building for a substantial amount of time due to classification of building as a coop and non-profit setup. Upon working towards the transfer of the building for the project at hand, the status of the building was changed for project to commence --- raising the value from that $239,850 amount to $1,073,630. The project described would further raise the value to $2,542,230 due to the $3.75 million to be invested into the rehabilitation of the building. By working with the developer, the City would see over $295,000 in taxes over a 10 -year period. Without the project, remaining at the $1,073,630 number, the City would see approx. $218,000 and the building would not be fixed up. If the building were converted back to a co-op status as it was before, the City would see approx. $48,000 in taxes paid by the property. The project at hand would appear to be the best fit for the City of Waterloo, as it would fix up the building, bring in more taxes over time, and immediately bring in more than $26,000 in permit values, construction jobs to the community, and other benefits of construction (i.e. motel -hotel funds, added sales at restaurants downtown, added rental of equipment for construction, added sales of construction materials, other convenience and retail store purchases, etc. from workers). As a part of the project, the first floor will remain as commercial space; the rehabilitation will include replacing obsolete equipment in building, upgrade to fire - life safety systems, ADA unit adaptions, upgrading materials and finishes, and a restoration of historic fabric. In the end, there will remain the potential for 3 commercials spaces on the first floor, and 84 upgraded residential units within the building. Cc:--file— Pre•ared b : Noel Anderson Cit of Waterloo Plannin• and Zonin 715 St Waterloo IA 50703 DEVELOPMENT AGREEMENT This Development Agreement (the "Agreement") between Hotel denmade and dtlPartners, claynto this of , 2014, by andeen Hotel P LP (the "Company"), and the City of Waterloo, Iowa ("City"). fit to WHEREAS, City considers economic developmentd welfare oflthin the City a the community toepeovide the community and is as to ewilling ncourage that goalr the total good , financial incentives WHEREAS, Company is willing and able to renovate and develop a mixed use commercial building on property located in the Downtown Sycamore Street or aterloo Urban Renewal Number and Redevelopment Plan, generally described as 500 8913-25-101-001, legally described on attached Exhibit "A" (the "Property"). NOW, THEREFORE, in consideration of the mutual covenants hereinafter contained, Company and City agree as follows: 1. 1. Purchase of Property. Company is purchasing the real property described on Exhibit "A" attached hereto (the "Property"). Company shall take all steps necessary or advisable to complete the purchase of the Property and to obtain marketable title thereto as promptly as possible. 2. Improvements by Company. Company shall rehabilitate the existing structure on site, utilizing Iowa Finance Authority Tax Credits. This project will involve DEVELOPMENT AGREEMENT Page 2 the investment of approximately $3.75 million into building, raising the taxable value from $239,850 to $2,542,230. The Improvements shall be constructed in accordance with all applicable City, state, and federal building codes and shall comply withall applicable City ordinances. It is contemplated that the taxable value of the e lands building upon completion will be approximately $2,542,230.00. and 3. Timeliness of Construction. Company must substantially complete construction of the Improvements by July 1, 2105. If Company has not obtained a building permit and begun in good faith the construction of the Improvements upon the Property by December 31, 2014, this Agreement may be cancelled at the sole option of City. If construction has not begun by December 31, 2014, but the development of the project is still imminent, the City Council may, but shall not be required to, grant an extension of time for the construction of the Improvements. If construction has commenced by December 31, 2014 and is stopped and/or delayed as a result of an act of God, war, civil disturbance, court order, labor dispute, fire, or other cause beyond the reasonable control of Company, the requirement that construction is to be substantially completed by December 31, 2014 shall be tolled for a period of time equal to the period of such stoppage or delay, and thereafter if construction is not completed within the allowed 4. Property Tax Rebates. Provided that Company has executed the Minimum Assessment Agreement as set forth in paragraph 2, City agrees to rebate property taxes (with the exceptions noted below) as follows: a. Year One - 90% Rebate b. Year Two - 80% Rebate c. Year Three - 70% Rebate d. Year Four - 60% Rebate e. Year Five - 40% Rebate f. Year Six - 30% Rebate g. Year Seven - 20% Rebate h. Year Eight - 20% Rebate i. Year Nine - 20% Rebate j. Year Ten - 10% Rebate for any taxable value over the January 1, 2011 value of $239,850.00. Rebates are payable in respect of a given year only to the extent that Company has actually paid general property taxes due and owing for such year. The taxable value of the Property as a result of the improvements must be increased by a minimum of 10% and must increase the annual tax by a minimum of $500.00. This rebate program is not applicable to any special assessment levy, debt service levy, or any other levy (such as the Self -Supported Municipal Improvement District) that is exempted from treatment as tax increment financing under the provisions of applicable law. The first year in which a rebate may be given ("Year One") shall be the first full year for which the assessment is based upon the completed value 2 DEVELOPMENT AGREEMENT Page 3 of the improvements and not a prior year for which the assessment is based solely upon the value of the land or upon the value of the land and a partial value of the improvements, due to partial completion of the improvements or a partial tax year. 5. Minimum Assessment Agreement. Company acknowledges and agrees that it will pay when due all taxes and assessments, general or special, and all other lawful charges whatsoever levied upon or assessed or placed against the Property. Company further agrees that, prior to January 1, 2035, it will not seek or cause a reduction in the taxable valuation for the Property, which shall be fixed for assessment purposes, below the aggregate amount of $ 2,542,230 ("Minimum Actual Value"), through: (i) willful destruction of the Property, Improvements, or any part of either; (ii) a request to the assessor of Black Hawk County; or (iii) any proceedings, whether administrative, legal, or equitable, with any administrative body or court within the City, Black Hawk County, the State of Iowa, or the federal government. Company agrees to sign the agreement attached as Exhibit "B" concurrently with execution of this Agreement. 6. Representations and Warranties of City. City hereby represents and warrants as follows: A. City is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. B. Each person who executes and delivers this Agreement and all documents to be delivered hereunder is and shall be authorized to do so on behalf of City. 7. Representations and Warranties of Company. Company hereby represents and warrants as follows: A. Company is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. B. Company is duly organized, validly existing, and in good standing under the laws of the state of its organization and is duly qualified and in good standing under the laws of the State of Iowa. 3 DEVELOPMENT AGREEMENT Page 4 C. Company has full right, title, and authority to execute and perform this Agreement and to consummate all of the transactions contemplated herein, and each person who executes and delivers this Agreement and all documents to be delivered to City hereunder is and shall be authorized to do so on behalf of Company. 8. Amendment, Modification, and Waiver. No amendment, modification, or waiver of any condition, provision, or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound or by the duly authorized representative of same, and specifying with particularity the extent and nature of the amendment, modification, or waiver. Any waiver by any party of any default by another party shall not affect or impair any rights arising from any subsequent default. 9. Severability. Each provision, section, sentence, clause, phrase, and word of this Agreement is intended to be severable. If any portion of this Agreement shall be deemed invalid or unenforceable, whether in whole or in part, the offending provision or part thereof shall be deemed severed from this Agreement and the remaining provisions of this Agreement shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any portion of this Agreement is invalid or unenforceable as written, but that by limiting such provision or portion thereof it would become valid and enforceable, then such provision or portion thereof shall be deemed to be written, and shall be construed and enforced, as so limited. 10. Captions. All captions, headings, or titles in the paragraphs or sections of this Agreement are inserted only as a matter of convenience and/or reference, and they shall in no way be construed as limiting, extending, or describing either the scope or intent of this Agreement or of any provisions hereof. 11. Binding Effect. This Agreement shall be binding and shall inure to the benefit of the parties and their respective successors, assigns, legal representatives, and future owners of the Property. 12. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which, taken together, shall constitute one and the same instrument. 13. Entire Agreement. This Agreement, together with the Minimum Assessment Agreement attached hereto as Exhibit "B", constitutes the entire agreement of the parties and supersedes all prior or contemporaneous negotiations, discussions, understandings, or agreements, whether oral or written, with respect to the subject matter hereof. 14. Time of Essence. Time is of the essence of this Agreement. 4 DEVELOPMENT AGREEMENT Page 5 IN WITNESS WHEREOF, the parties have executed this Development Agreement as of the date and year written above. CITY OF WATERLOO, IOWA Hotel President Partners, LP By: By: Ernest G. Clark, Mayor Attest: By: Suzy Schares, City Clerk 5 EXHIBIT "A" Legal Description of Improved Property: Original Plat Waterloo East Northwesterly 60 feet of Lot 2 Block 4 Northwesterly 60 feet Lot 3 Block 4, all; in the City of Waterloo, Black Hawk County, Iowa. EXHIBIT "B" MINIMUM ASSESSMENT AGREEMENT This Minimum Assessment Agreement (the "Agreement") is entered into as of , 2014, by and among the CITY OF WATERLOO, IOWA, ("City"), HOTEL PRESIDENT PARTNERS, LP, ("Company"), and the COUNTY ASSESSOR of the City of Waterloo, Iowa ("Assessor"). WITNESSETH: WHEREAS, on or before the date hereof the City and Company have entered into a Development Agreement (the "Development Agreement") regarding certain real property located in the City; and WHEREAS, it is contemplated that pursuant to the Development Agreement, the Company will undertake the development of an area (the "Project") within the City and within the "Downtown Waterloo Urban Renewal and Redevelopment Plan." WHEREAS, pursuant to Iowa Code section 403.6(1997), as amended, the City and the Company desire to establish a minimum actual value for the land and building thereon pursuant to the Development Agreement and applicable only to the development, which shall be effective upon substantial completion of the development and from then until this Agreement is terminated pursuant to the terms herein and which is intended to reflect the minimum actual value of the land and building as to the development only; and WHEREAS, the City and the Assessor have reviewed the preliminary plans and specifications for the improvements (the "Improvements") which it is contemplated will be erected as a part of the development; NOW, THEREFORE, the parties to this Agreement, in consideration of the promises, covenants and agreements made by each other, do hereby agree as follows: 1. Upon substantial completion of construction of the Improvements by the Company on the property described in Exhibit "A" attached hereto, the minimum actual value which shall be fixed for assessment purposes for the land and Improvements constructed thereon as a part of the Project shall not be less than $ 2,542,230 ("Minimum Actual Value") until termination of this Agreement. The parties hereto agree the construction of the improvements will be substantially completed on or before July 1, 2015. 2. The Minimum Actual Value herein established shall be of no further force and effect and this Agreement shall terminate on December 31, 2035 . Nothing herein shall be deemed to waive the Company's rights under Iowa Code § 403.6, as amended, to contest that portion of any actual value assignment made by the Assessor in excess of the Minimum Actual Value established herein. In no event, however, shall the Company seek or cause the reduction of the actual value assigned below the Minimum Actual Value established herein during the term of this Agreement. The City shall not unreasonably withhold its consent to permit the Company to contest its taxable valuations in full, commencing with the assessment of January 1, 2036 3. This Agreement shall be promptly recorded by the City with the Recorder of Black Hawk County, Iowa, the City paying all costs of recording. 4. Neither the preambles nor provisions of this Agreement are intended to, or shall be construed as, modifying the terms of the Development Agreement between the City and the Company. 5. This Agreement shall inure to the benefit of and be binding upon the successors and assigns of the parties. CITY OF WATERLOO, IOWA HOTEL PRESIDENT PARTNERS, LP By: By: Ernest G. Clark, Mayor Attest: By: Suzy Schares, City Clerk STATE OF IOWA ) ) ss. COUNTY OF BLACK HAWK ) On this day of , 2014, before me, a Notary Public in and for the State of Iowa, personally appeared Ernest G. Clark and Suzy Schares, to me personally known, who being duly sworn, did say that they are the Mayor and City oration, created Clerk, respectively, of the City State of aterloo, of Iowa,lowa, a municipal and that the seal affixed to the foregoing d existing under the laws of t 2 instrument is the seal of said municipal corporation, and that said instrument was signed and sealed on behalf of said municipal corporation by authority and resolution of its City Council, and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipal corporation by it and by them voluntarily executed. STATE OF IOWA COUNTY OF BLACK HAWK ) ss. Notary Public Subscribed and sworn to before me on , 2014 by and as of Hotel President Partners, LP. Notary Public 3 CERTIFICATION OF ASSESSOR The undersigned, having reviewed the plans and specifications for the improvements to be constructed and the market value assigned to the land upon which the improvements are to be constructed for the development, and being of the opinion that the minimum market value contained in the foregoing Minimum Assessment Agreement appears reasonable, hereby certifies as follows: The undersigned Assessor, being legally responsible for the assessment of the property subject to the development, upon completion of improvements to be made on it and in accordance with the Minimum Assessment Agreement, certifies that the actual value assigned to such land, building and equipment upon completion of the development shall not be less than two million five hundred forty two thousand two hundred thirty Dollars ($ 2,542,230 ) in the aggregate, until termination of this Minimum Assessment Agreement pursuant to the terms hereof. Assessor for Black Hawk County, Iowa Date STATE OF IOWA ) ) ss. COUNTY OF BLACK HAWK ) Subscribed and sworn to before me on , 2014 by , Assessor for Black Hawk County, Iowa. Notary Public Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-923 RESOLUTION APPROVING AMENDMENT TO DEVELOPMENT AGREEMENT WITH HOTEL PRESIDENT PARTNERS, LP AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the amendment to Development Agreement dated October 20, 2014, for the redevelopment of 500 Sycamore Street, revising the previous tax rebate schedule of 10 years to 90%, 80%, 70%, 60%, 40%, 30%, 20%, 20%, 20%, 10%, by and between Hotel President Partners, LP and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 20th day o October, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Sch.res, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: October 20, 2014 Prepared: October 15, 2014 Dept. Head Signature: Sheila Combs # of Attachments: 2 SUBJECT: Approval of IDOT Wildlife Hazard Assessment Agreement for Waterloo Regional Airport. Submitted by: Sheila Combs, Airport Bookkeeper Recommended City Council Action: Approval of IDOT Wildlife Hazard Assessment Agreement, in the amount of $17,000, for Waterloo Regional Airport. Summary Statement Expenditure Required: $2,550.00 Source of Funds: 85% ($14,450) from IDOT grant; 15% ($2,550) from Airport Operating Budget Policy Issue Alternative Background Information: The Waterloo Regional Airport has been offered a chance to participate in the IDOT Wildlife Hazard Assessment Program with USDA Wildlife Services. IDOT will fund 85% of eligible costs, or $14,450. This assessment will help the airport meet FAA Wildlife regulations. IOWA DEPARTMENT OF TRANSPORTATION AGREEMENT FOR FISCAL YEAR 2015 Wildlife Hazard Assessment Program THIS AGREEMENT is made between the Iowa Department of Transportation called the "Department" and the City of Waterloo known as the Airport Sponsor. 1.00 PURPOSE: This agreement sets forth terms, conditions and obligations for participation in the statewide contract between the Iowa DOT's Office of Aviation and USDA Wildlife Services. The Wildlife Hazard Assessment at the Waterloo Regional Airport will consist of services Iisted on the included estimate sheet. 2.00 GENERAL PROVISIONS 2.01 The Department will contract for the completion of the work, based on specifications developed by the Department, USDA Wildlife Services and the Airport Sponsor. 2.02 The Airport Sponsor agrees to reimburse the Department fifteen (15) percent of the cost of the stated work, not to exceed $2,550. The reimbursement will be requested at the completion of the task. 2.03 The Department shall not waive any right of authority by making payments pursuant to this agreement, and such payments shall not constitute approval or acceptance of any part of the Project. 2.04 Neither the Department nor the Sponsor shall be liable to third parties by reason of this agreement. 2.05 If any provision of this agreement is held invalid, the remainder of this agreement shall not be affected thereby if such remainder would then continue to conform to applicable law. 2.06 Notwithstanding any other provisions of this agreement, the Department shalt have the right to enforce, and may require the Sponsor to comply with, any and all conditions and assurances agreed to herein. 2.07 The Department's obligations hereunder shall cease immediately without penalty of further payment being required at any time where there are not sufficient authorized funds lawfully available to the Department to meet such obligations. The Department shall give the Sponsor notice of such termination of funding as soon as practicable after the Department becomes aware of the failure of funding, 3.00 Special Provisions 3M1 The Sponsor will allow Wildlife Services all access to airport facilities in order to accomplish wildlife mitigation. 3.02 The Sponsor will provide an indoor working space to complete necessary paperwork when available. 4.00 EXECUTION OF THE AGREEME T. The Sponsor authorized the undersigned to execute this agreement. gned this day of ,. Attested: Title: Title: Signed this day of ( o Department of Transportation. By he cinany Director Office of Aviation Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-924 RESOLUTION APPROVING WILDLIFE HAZARD ASSESSMENT PROGRAM AGREEMENT FOR FISCAL YEAR 2015 WITH IOWA DEPARTMENT OF TRANSPORTATION AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Wildlife Hazard Assessment Program Agreement for Fiscal Year 2015, dated October 20, 2014, in the amount of $17,000.00, with a required 15 percent match of $2,550.00, for wildlife hazard assessment and mitigation, by and between the Iowa Department of Transportation and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 20th day of October, 2014. rnest G. Clark, Mayor ATTEST: y Scha' es, CMCJ City Cler CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 CITY OF WATERLOO Council Communication City Council Meeting: October 20, 2014 -- Prepared: October 15, 2014 Dept. Head Signature: Noel Anderson Community Planning & Development Director # of Attachments: SUBJECT: Resolution rescinding Resolution No. 2013-682A that was adopted on August 19, 2013 authorizing the Development Agreement with David and Mary Staudt for city - owned property located at 519 E. 3rd Street. Submitted by: Noel Anderson Recommended City Council Action: Resolution rescinding Resolution No. 2013-682A that was adopted on August 19, 2013 authorizing the Development Agreement with David and Mary Staudt for city -owned property located at 519 E. 3rd Street. Summary Statement: On August 19, 2013 council voted to approve a development agreement with Dave and Mary Staudt to purchase the salvage rights to the property at 519 East 3rd Street for $1.00. The applicants originally wanted to move the house to a new location; however that project proved to be cost prohibitive. The applicants then wanted to salvage as much of the structure as possible for use in a home they wished to build in the future and demolish the remainder of 519 E. 3rd Street at their cost. However, the applicants then decided to purchase an existing historic home and no longer needed the wood trim from 519 East 3rd Street and is now asking to rescind their development agreement with the city. Expenditure Required: The cost of demolition and asbestos abatement Source of Funds: Nuisance abatement Policy Issue: Dilapidated Housing/Infill Development Alternative: N/A Background Information: CITY WEBSITE: www.cityofwaterlooiowa.corn WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-925 RESOLUTION RESCINDING RESOLUTION NO. 2013- 682A IN ITS ENTIRETY THAT WAS ADOPTED ON AUGUST 19, 2013 AUTHORIZING A DEVELOPMENT AGREEMENT WITH DAVID AND MARY STAUDT OF WATERLOO, IOWA FOR CITY -OWNED PROPERTY LOCATED AT 519 EAST 3RD STREET. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that Resolution No. 2013-682A that was adopted on August 19, 2013 authorizing a Development Agreement with David and Mary Staudt of Waterloo, Iowa for City -owned property located at 519 East 3rd Street, be rescinded in its entirety. PASSED AND ADOPTED this 20th day of October, 2014. Ernest G. Clark, Mayor ATTEST: y Sch res, CMC City Cle k CITY OF WATERLOO Ordinance Committee and Council Communication City Council Meeting: October 13, 2014 Prepared: October 9, 2014 Dept. Head Signature: # of Attachments: -- SUBJECT: Submitted by: Foundation Drain Disconnection Craig Clark — Building Official/Maintenance Administrator Recommended City Council Action: Approve new ordinance - New Article F, Foundation Drain Disconnection, of Chapter 3, Sewer Regulations, of Title 8, Public Utilities. Background Information: Council Work Session for explanation of program. AN ORDINANCE AMENDING THE 2007 CODE OF ORDINANCES OF THE CITY OF WATERLOO, IOWA, BY ADDING A NEW ARTICLE F, FOUNDATION DRAIN DISCONNECTION, OF CHAPTER 3, SEWER REGULATIONS, OF TITLE 8, PUBLIC UTILITIES. BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That a new Article F, Foundation Drain Disconnection, of Chapter 3, Sewer Regulations, of Title 8, Public Utilities, is hereby enacted as follows: TITLE 8 CHAPTER 3 SEWER REGULATIONS ARTICLE F. FOUNDATION DRAIN DISCONNECTION 8-3F-1: PURPOSE: The purpose of this article is to eliminate foundation drain connections to the sanitary sewer system in order to mitigate detrimental impacts caused by sanitary sewer overflows. The City hereby enacts a program, to be progressively implemented in additional areas of the City, that will provide a limited financial assistance payment to sanitary sewer system customers in established districts that disconnect a foundation drain from the sanitary sewer system within a specified period of time, and to establish monthly surcharge payments for sanitary sewer system customers within established districts that fail to disconnect foundation drains within a specified period of time following the establishment of a district. 8-3F-2: APPLICABILITY: The provisions of this article shall be applicable only within the boundaries of a district established under this article. 8-3F-3: DEFINITIONS: For purposes of this article, a "foundation drain" is any foundation drain, footing drain, footing tile, sump pump, or similar system or device intended to collect and convey groundwater along, adjacent to, beside or under the foundation or basement of any building in a manner that connects with the sanitary sewer system, or any downspout, drain, or similar system or device intended to collect and convey surface waters in a manner that connects with the sanitary sewer system. 8-3F-4: DISTRICTS: The foundation drain disconnection districts established under this article include the following areas, each to have the effective date stated for such district, and if no date is specified, then effective upon publication of the ordinance adopting this article. Additional districts will be created from time to time by amendment hereto. A. Foundation Drain Disconnection District 1 shall consist of the areas identified as Sanitary Service Areas 15 and 16 on the Sanitary Service Area Map which is on file in the office of the City Building Official. The effective date for said district is January 1, 2015. 8-3F-5: DISCONNECTION OF FOUNDATION DRAIN CONNECTIONS REQUIRED: All direct or indirect connections of a foundation drain within the established district shall be disconnected from the sanitary sewer system within two (2) years after the effective date of establishment of the district in which said connection is located. Disconnection shall mean termination of any direct or indirect connection to the sanitary sewer system, including direct connections to the sanitary sewer service, connections to a sanitary sewer floor drain, or any similar plumbing fixture that would allow foundation drain flow or surface water flow to enter the sanitary sewer system. All disconnections of any such foundation drain systems or devices shall conform to current standards adopted as administrative policy by the City Building Official. 8-3F-6: FINANCIAL ASSISTANCE FOR DISCONNECTION: Any sanitary sewer system customer completing the disconnection of a foundation drain from the sanitary sewer system as provided in this article shall be entitled to a financial assistance payment from the City not to exceed two thousand dollars ($2,000.00) of actual costs incurred for said disconnection, which may also include the cost to install backflow prevention devices. Financial assistance shall be subject to compliance with the provisions of this article for an approved disconnection procedure. Such payment shall be subject to the submittal of invoices, vouchers and documentation clearly establishing the costs incurred. To qualify for the financial assistance, the approved disconnection procedure must be completed within two (2) years after the effective date for establishment of the district in which the property is located, and the sanitary sewer system customer must submit a written application for assistance in complete form to the City no later than thirty (30) days after the end of said 2 -year period. Approved disconnections made before the effective date for establishment of the district but after the date of adoption of the ordinance that identified the district will also be eligible for the financial assistance payment, provided that payment will not be made until after the effective date. In order to ease the City's administrative burden and to reduce program costs, the application for assistance shall include, on a form approved by the City Building Official, an assignment to the contractor of the applicant's right to receive the financial assistance payment. Any work done after said 2 -year period for purposes of complying with the requirements of this article will not qualify for any financial assistance hereunder. The payment of financial assistance by the City under this section shall not be deemed to give rise to any liability on the part of the City for work performed by a contractor or any other person. 8-3F-7: APPROVED DISCONNECTION PROCEDURE: The approved disconnection procedure for a direct or indirect foundation drain connection to the sanitary sewer system for purposes of the financial assistance under this article must fully comply with the following and must conform to current standards adopted as administrative policy by the City Building Official: 1. Approved System. An approved system for the termination of foundation drain connections must be used. The approved system shall consist of a sump pump and sump pit with a discharge to an approved yard location or to an available storm sewer. 2. Licensed Contractor. All work for an approved disconnection procedure shall be performed by a master plumber or a residential building contractor duly licensed by the City. Work done by a residential building contractor under this article must remain within the scope of authorized work as defined by current standards adopted as administrative policy by the City Building Official. 3. Plugging of Existing Connection. Any direct or indirect connection between the foundation drain and the sanitary sewer system serving the building shall be permanently plugged. 4. Floor Drain Connection Prohibited. The new system shall be installed in such a manner that direct or indirect flow from the foundation drain to a floor drain shall not be possible. 2 5. Post -Construction Inspection. The installation of the sump pump and associated facilities work shall be inspected by the City. The sanitary sewer customer shall be responsible to schedule the post -construction inspection. 8-3F-8: FURTHER CONDITIONS OF FINANCIAL ASSISTANCE PAYMENT: Any sanitary sewer customer requesting the financial assistance participation under this article must be the owner of the property, and as a condition to receiving the assistance the owner must agree in writing to the following: 1. Inspection. The City, on reasonable notice, may inspect the foundation drain connection at any time. 2. Maintenance and Repair. The property owner shall maintain the sump pump system and timely complete any repairs or replacement of the sump pump system. 3. Discharge Modifications Prohibited. The property owner shall not modify the sump pump discharge in any manner that would directly or indirectly contribute foundation drain flow to the sanitary sewer system. 4. Non -Compliance Fee for Foundation Drain Connection. The property owner shall be subject to the provisions of 8-3F-9 regarding the extraneous flow fee for foundation drain connection in the event the property owner fails to repair or replace the sump pump or to cure any other prohibited modifications of the system within thirty (30) days following notice by the City. 5. Agreement Runs with the Land. The property owner shall agree that the requirements of this article shall run with the land. Such agreement may be recorded by the City in the office of the Black Hawk County Recorder, or the City may elect to maintain a record or database of properties governed by such an agreement. 8-3F-9: NON-COMPLIANCE FEE FOR FOUNDATION DRAIN CONNECTION. Any sanitary sewer customer within an established district with a direct or indirect foundation drain connection to the sanitary sewer system remaining in place two (2) years after the effective date for the establishment of the district shall be subject to a monthly fee of $50.00 for the extraneous flow, or potential extraneous flow, contributed to the sanitary sewer system. The payment will be in addition to all other sanitary sewer user charges and shall continue to accrue from month to month until such time as the City determines through inspection either that the direct or indirect foundation drain connection no longer exists or that there was no direct or indirect foundation drain connection as of the date of establishment of the district. Extraneous flow fees remaining unpaid may be assessed against the property for collection in the same manner as a property tax, as provided in state law. 8-3F-10: REBUTTABLE PRESUMPTION: There is a presumption that all sanitary sewer customers within the established district have a foundation drain connection to the sanitary sewer system as prohibited under this article. Beginning two (2) years after the effective date for the establishment of the district, all properties within the district that have not completed an approved disconnection procedure or other equivalent disconnection procedure inspected and documented by the City, or that have not provided to the City a certified statement from a licensed master plumber, licensed residential building contractor, or City plumbing inspector that the property does not have a foundation drain connection, shall be presumed to have a foundation drain connection for purposes of this article. 3 8-3F-11: REFUND OF NON-COMPLIANCE FEE: Any property owner subject to the extraneous flow fee under this article may request the City to inspect the sanitary sewer service. If the City determines there was no direct or indirect foundation drain connection as of the effective date for establishment of the district, the City shall refund all extraneous flow fees collected and shall cancel all such fees that have accrued but have not been collected. In the event the City determines a foundation drain disconnection was completed and the foundation drain connection no longer exists, the City shall discontinue the imposition of the extraneous flow fees for that sanitary sewer customer and shall refund previous payments. Such refund shall be limited to the number of monthly payments made or three (3) months, whichever is less. 8-3F-12: INSPECTION AND NOTICE: Upon reasonable advance notice, the City may conduct periodic inspections of properties to confirm there are no direct or indirect connections of the foundation drain to the sanitary sewer system. If during an inspection the City determines there is a direct or indirect connection as a result of a modification of the system to allow for a direct or indirect connection, failure to maintain or replace a failed sump pump that would allow an indirect or direct connection to the sanitary sewer system, or such other cause as may allow a direct or indirect connection, the City shall issue a written notice to the property owner. The property owner shall have thirty (30) days to cure the defect and to arrange for a re -inspection by the City. If at the end of such period the direct or indirect connection has not been inspected and determined to have been terminated in accordance with 8-3F-6, thero e p p rty shall be subject to the extraneous flow fee provisions of 8-3F-9. The payment shall continue until such time as the City determines through inspection the direct or indirect foundation drain connection no longer exists. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: PASSED AND ADOPTED by the City Council this day of 2014, and approved by the Mayor this day of 2014. ATTEST: Suzy Schares, City Clerk 4 Ernest G. Clark, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, preceding is a true and complete copy of Ordinance No. as Council of the City of Waterloo, Iowa, on the day of Witness my hand and seal of office this day of do hereby certify that the passed and adopted by the , 2014. , 2014. [SEAL] Suzy Schares, CMC City Clerk 5 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 PAT MORRISSEY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 09/15/14 Prepared: 09/10/14 Dept. Head Signature: # of Attachments: SUBJECT: Expansion of the Martin Road Development Plan Tax Incrementf i ( � Financing (TIF) District, and set a date of hearing as September 22, 2014. I Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Set a date of hearing as September 22, 2014, and adopt necessary resolutions and ordinances for the expansion. Summary Statement: The City of Waterloo has an existing Martin Road Development Plan and TIF District that encompasses an area generally located north of Highway 20, west of Highway 63 and south and north of W Ridgeway Avenue. The proposed expansion is intended to encourage the redevelopment and continued development of the Martin Road area, including public improvements. The purpose of the plan and TIF district is to increase the tax base and employment opportunities in the City of Waterloo. The proposed expansion would include the golf center on West Ridgeway Avenue, as well as properties along both sides of U.S. Highway 63, south of U.S. Highway 20 to West Shaulis Road. Expenditure Required: none TOM LIND Source of Funds: n/a At -Large Policy Issue: Economic Development STEVE SCHMITT Alternative: At -Large Background Information: The proposed expansion is intended to encourage the redevelopment and continued development of the Martin Road area, including public improvements. The purpose of the plan and TIF district is to increase the tax base and employment opportunities in the City of Waterloo. Legal Description: see attached Plan NA:SG cc: Aric Schroeder, City Planner Path: \ \Alomain \waterloo \USERS \SHANE -G \City Council Letters\TIF Amendments \09.-15-14 Council Communication Martin Rd Development TIF Expansion.doc CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Aric Schroeder, City of Waterloo, 715 Mulberry Street, Waterloo, IA, 50703 319-291-4366 Return to preparer after recording. MARTIN ROAD DEVELOPMENT PLAN (Amendment No.2 September 2014) INTRODUCTION The City of Waterloo 2010 Strategic Development Plan states the need to diversify and increase the property tax base by encouraging the retention and expansion and attraction of business and industry. The Land Use Plan states that the City should continually explore incentives to encourage development and increase employment that will help the City achieve these goals. Under the present circumstances, there is the need to bring about economic development; i.e., the expansion of existing industry and the attraction of new industry, which will further diversify and increase the property tax base and which will increase employment opportunities. The 2010 Plan also states that the City of Waterloo should develop a redevelopment plan for the Greyhound Park. The Martin Road Industrial Area Tax Increment Plan presents a proposal for the location of an industrial park on various lands at and near an existing industrial area along Highway 63. The plan also will allow tax increment revenue to be used as incentives for the development of the area. These incentives would be negotiated and approved on a project -by -project basis at future dates. To achieve the primary objectives of this plan, the City of Waterloo shall undertake the urban renewal actions as specified in this tax increment Plan, pursuant to the powers granted to it under Chapter 403 of the 2011 Code of Iowa, as amended. 1 TABLE OF CONTENTS I. MARTIN ROAD DEVELOPMENT PLAN AS AMENDED. A. DESCRIPTION OF PROJECT B. LAND USE PLAN C. PROJECT PROPOSALS D. OTHER PROVISIONS NECESSARY TO MEET STATE AND LOCAL REQUIREMENTS E. PROCEDURES FOR CHANGES IN THE PLAN F. RELOCATION G. PROJECT FUNDING II. PROJECT BUDGET A. NARRATIVE B. CHAPTER 15A LOANS OR GRANTS C. TAX INCREMENT FINANCING D. PROPOSED TIMING SCHEDULE III. LEGAL DATA - ATTACHMENTS A. BOUNDARY MAP B. LEGAL DESCRIPTION C. STUDY OF BONDING CAPACITY D. PRELIMINARY PROJECT BUDGET E. ACQUISITION CHECKLIST F. RELOCATION CHECKLIST G. PLANNING, PROGRAMMING & ZONING RESOLUTION H. NOTIFICATION TO TAXING ENTITIES AND RECORD OF CONSULTATION I. RESOLUTION ADOPTING DOWNTOWN PLAN J. ORDINANCE ADOPTING DOWNTOWN PLAN K. NOTICE OF PUBLIC HEARING (PUBLISHED) L. NOTICE OF PUBLIC HEARING (POSTED) 3 I. MARTIN ROAD DEVELOPMENT PLAN AS AMENDED. A. Description of Project 1. Boundary Map (See Attachment "A") 2. Boundary Description (See Attachment "B") 3. Findings and Objectives a. Findings The City of Waterloo proposes to undertake an Urban Renewal Project under the provisions of Iowa Code Chapter 403, as amended to date. It is hereby found and declared that there exists in the proposed Martin Road Development Plan the continuing need for programs to alleviate and prevent conditions of unemployment; and that it is accordingly necessary to assist and retain local retail and commercial enterprises to strengthen and revitalize the economy of this City; that accordingly it is necessary to provide means and methods for the encouragement and assistance of retail and commercial enterprises in locating, purchasing, constructing, reconstructing, modernizing, improving, maintaining, repairing, furnishing, equipping, and expanding in this City; and that it is also necessary to encourage the location and expansion of commercial enterprises to more conveniently provide needed services and facilities of the commercial enterprises to Waterloo and the residents of the City. b. Objectives of the Plan This Plan is intended to strengthen the economy, promote industrial and commercial development, expansion of existing business and industry and attraction of new industrial and commercial projects. In accordance with this public purpose, the Martin Road Development Area Project is intended to accomplish the following objectives: (1) To provide for the expansion of the existing uses and the establishment of new uses which are essential for 4 the economic development and redevelopment of the area. (2) Encourage investment in the residential, commercial, and industrial existing uses and in vacant land in the Martin Road Industrial Area by enhancing the environment and making it more conducive to economic development. (3) Provide incentives to expand existing business and retail, destination retail, and other attractions and attract new retail, destination retail, and other attractions and commercial uses as allowed under Chapter 15A of the Code of Iowa, such as tax abatements, tax rebates, land acquisition, demolition, infrastructure provision, removal, and relocation, loans, grants and/or any other incentives that will result in redevelopment of the Martin Road Industrial Area. (4) Increase employment opportunities for the citizens of Waterloo. (5) Provide the necessary infrastructure, including but not limited to: sanitary sewer, storm sewer, streets, traffic control, parking, skywalks, street amenities, etc., which may be necessary as the area is developed. (6) All objectives of the original plan adopted in 1996 and amendment no.1 adopted in 2004. B. Land Use Plan 1. This Plan is in conformance with the previously adopted Comprehensive Plan for the City of Waterloo. 2. As part of good planning and land use, the following goals are inherent to the realization of Plan objectives: a. Stimulate land uses which will strengthen and complement existing sound land use relationships within the surrounding community. b. Stabilize and increase employment in the area. c. Encourage investment in the area. 5 d. Conserve and enhance the existing community facilities necessary to serve the surrounding area. 3. This Plan is consistent with the Comprehensive Plan in that both strive to: a. Maintain the City's role as a regional center of retail, destination attractions, as well as commerce and industry. b. Assure land uses which will strengthen and complement existing appropriate land use relationships within the surrounding community. c. Encourage sound growth and investment in the area. d. Increase employment in the area by encouraging economic development. e. To provide economic incentives that may increase employment opportunities within the City. C. Project Proposals 1. General Renewal Activities a. The City intends to acquire land or interests in land to facilitate development that is consistent with this Plan and site improvements. b. The City intends to provide public facilities that are needed from time to time such as streets, sanitary sewers, storm sewers, parking, traffic control, streetscape amenities, skywalks, etc. c. The City may make loans or grants to private persons or businesses for economic development and/or redevelopment purposes on such terms as may be determined by the City Council. d. The City may borrow money and provide security therefor. e. The City may establish and enforce controls, standards, and restrictions on land use and buildings. f. The City may make or have made surveys and plans necessary for the implementation of the urban renewal program and specific urban renewal project activities. 6 g. The City may use tax increment financing to achieve a more marketable and competitive land -offering price, to provide for necessary physical improvements and infrastructure, and to fund other urban renewal project costs. h. The City may use any and all other powers, without limitation, granted by the Iowa Code to develop and provide for improved economic conditions in the City of Waterloo. 2. Land Acquisition and Disposition The City may finance the acquisition of one or more tracts of land in the Project Area for purposes of private development. Other areas may be identified for acquisition in the future for the following purposes: a. To provide sites for needed private and public improvements or facilities or other public purposes, in proper relationship to the projects demand for such facilities and in accordance with accepted criteria for the development of such facilities. b. To assemble land into parcels of adequate size and shape to meet contemporary development needs and standards and to allow new construction to meet the objectives of the plan. c. To acquire any and all interests in any property within the Project Area which in any way dominates or controls usage of other real property proposed to be acquired. The City may make improvements in preparation for redevelopment or transfer of land to private developers. Improvements will be accomplished in accordance with the goals and objectives of this plan and in concern with other actions to ensure timely improvement of the land. The City may advertise and solicit development proposals, may negotiate directly with prospective developers, and may dispose of all or a portion of the property acquired by it for the purpose of redevelopment in accordance with the goals and objects of this plan. The property so disposed of may include vacated right-of-way and other lands under public ownership which are not needed for public purposes. The City may subdivide, vacate, or otherwise change the recorded arrangement of property under its control to accomplish the goals and objectives of this plan. 3. Martin Road Industrial Area Projects a. Infill of Greyhound Drive area. This project includes the development of land within the area bounded by West Ridgeway, Highway 63, and the Leonard Katoski Greenbelt. Preliminary plats and plans have shown varying levels of lots configurations, road systems, etc. to further develop this area. b. Infill of lots along Highway 63 and West Ridgeway Avenue. As the boundaries stretch along Highway 63 from north of Ridgeway to south of Highway 20, all the way to Shaulis. And further from the Leonard Katoski Greenbelt, across Highway 63, to West Ridgeway Avenue in front of United Medical Park, there are several lots along both the Highway 63 Corridor and West Ridgeway Corridor that will require the extension of roads, sewer, water, and other utilities, etc. to serve the growing development area. These lots are excellent infill locations that help to create the land use development suitable along a Highway system and arterial roadway system — commercial, industrial, and office development. c. Potential environmental work along corridor. Some project sites along the corridor may have had past uses that may have contamination concerns with future development. The City of Waterloo works to utilize grants from both the EPA and DNR in past area of the community, and will continue to combine such funds with local funds, if necessary, to clear up brownfield and greyfield sites for redevelopment and development. d. Reconstruction of the West Ridgeway roadway portion across Black Hawk Creek. This project includes the review and design of potential alternatives to alleviate the flooding of water over West Ridgeway Avenue during flooding and heavy rains. While some of West Ridgeway was designed to allow this, due to continued development and increases of traffic in the area, staff would work to try and find alternatives to improve this area, to avoid closures of an arterial roadway in the Waterloo street system. e. Connection of Ranchero Road from West 4th Street to Highway 63. This project includes the connection of Ranchero Road from West 4th Street to Highway 63. As the residential development in southern Waterloo continues, and the commercial and industrial development of the Highway 63 Corridor continues, it is imperative to offer transportation alternatives and multiple routes for traffic to flow. This connection will create another alternative for residents to access the Highway Corridor area, visit commercial development sites along that area, as well as work to alleviate traffic congestion at other intersections in this area. With Highway 20 in close proximity, the only alternatives to get from West 4th Street to Highway 63 are at Shaulis Road and West Ridgeway Avenue — approximately 2 miles apart. f. Floodplain improvements along the corridor. This project includes review, design, and construction methods that will work to alleviate flooding concerns as projects are developed throughout the corridor. There are large portions of land within the 100 -year and 500 -year floodplains along this corridor. While floodplain regulations will dictate and require new construction is built to minimize any future flooding damages, there is also larger floodplain issues that potentially need action along corridor. g. Coordination with Iowa Department of Transportation for potential roadway improvements to Highway 63. As the need arises due to continued development, there may be improvements to Highway 63 and the accompanying road system to accommodate traffic movements and volumes. This may include new median cuts, new medians turn lanes, right turn lanes, roadway expansions, acceleration and deceleration lanes along 9 Highway system, widening of other street entrances onto Highway 63 for additional lanes for traffic movements, new curb cuts and/or street connections to Highway 63 throughout the corridor, etc. h. Traffic signalization improvements at major intersections in Corridor. This project involves the ongoing evaluation of traffic movements as the area continues, and the potential need for traffic signals at major intersections in the area, including but not limited to: Highway 63 and Shaulis Road, Highway 63 and Cyclone Drive, Highway 63 and Southland Drive, Highway 63 and West Ridgeway Avenue, Highway 63 and Greyhound Drive, and Highway 63 and Highway 20. i. Acquisition of land throughout corridor for expansion of existing businesses, new business development areas. P. As continued development, redevelopment, and potential reconfiguration of roads continue as development progresses throughout the area, it may be necessary land identified along the corridor and new development areas to become available for additional development or infrastructure needs. The City would work with private developers, property owners, etc. as alternatives would become necessary. Development of a retail and golf oriented commercial development Project. This project will allow George Cooley to construct a new commercial building on land long West Ridgeway Avenue, for new golf oriented commercial development, and accompanying uses. 4. Public Improvements a. Infrastructure such as streets, sewers, parking, streetscape, skywalks, sidewalks, bridge improvements, etc. will be constructed in association with enhancing the new development projects using the local option sales tax for street reconstruction, MPO federal 10 road funds, potential grants, and G.O. bonds which will be paid off with the increased tax increment revenues resulting from private investment in the Martin Road Industrial Area. D. Other Provisions Necessary to Meet State and Local Requirements 1. In accordance with this Development Plan, the City of Waterloo will take whatever action it deems necessary to close, vacate, plan or replan streets, roads, sidewalks, walkways or other places within the Project Area. 2. In the event it is deemed necessary for the successful implementation of the plan to acquire any properties, land acquisition procedures will be in conformance with policies and procedures used in the City's acquisition programs. (Current policy attached as Attachment "E") E. Procedures for Changes in the Plan 1. This plan may be modified at any time provided it is done in accordance with Iowa Code Chapter 403, and the proposed plan modification is approved by the Waterloo Planning, Programming and Zoning Commission and a public hearing is held. F. Relocation 1. All relocation will be carried out in accordance with Iowa Code, Section 403.5(4)(a) (2011); and in the event any properties are acquired and it is necessary to relocate families, individuals or businesses, relocation assistance will be provided by the City's Community Planning and Development Relocation staff (Current policy attached as Attachment «F))) G. Project Funding 1. Capital for Martin Road Industrial Area Improvements In furtherance of the objectives of this Urban Renewal Plan, the City may decide to issue general obligation bonds, tax increment revenue bonds, or other such obligations, or loan agreements for the purpose of making loans or grants of public funds to private businesses located in the Project Area. Alternatively, the City may decide to use available funds for making such loans or grants. 2. Capital for Site Improvements in the Martin Road Industrial Area 11 to make site improvements may be provided by general obligation bonds and paid off with the increased tax increment revenues resulting from private investment in the Crossroads Area. 3. The City of Waterloo has unused bonding capacity of $88,763,037, or 49% from a total available of $181,167,349. (See Attachment "C") II. Project Budget A. Narrative The Martin Road Industrial Plan includes the area as described in Attachment "B". As each project is developed, the City Council may enter into a specific project agreement, which after public hearing will identify the specific financial incentives that may be used on each project. Therefore, a total value on the financial incentives cannot be identified at this time. The following projects will be developed, but specific project budgets cannot be identified as specific locations are not available. However, preliminary budgets for known projects are listed in Attachment "D". 1. Tax rebate program. The property tax assessment base on the real estate where a new development and/or rehabilitation/renovation is completed is frozen. While the frozen amount will be guaranteed to each new taxing jurisdiction, the increased tax revenue resulting from the new development may be rebated annually to the developer for up to ten (10) years, or twenty (20) years for monumental projects. The developer may use these funds in two ways: (1) to pay off private debt incurred in financing the new construction and/or the rehabilitation/renovation of an existing commercial building, or (2) to pay off public improvements (street and/or parking improvements, extension of skywalks, etc.) associated with enhancing the new development and/or the total rehabilitation/renovation project. A specific project agreement will be required for each project. The taxable value must be increased by a minimum of 10% and increase the annual tax by a minimum of $500.00. This program is not applicable to the Self Supported Municipal Improvement District levy, other special tax assessments, the debt service levy or any other levy exempted from treatment as tax increment financing under applicable law. 12 assessments, the debt service levy or any other levy exempted from treatment as tax increment financing under applicable law. 2. Project loans and/or grants. 3. Infrastructure such as streets, sewers, parking, streetscape, bridge improvements, skywalks, sidewalks, etc. B. Loans or Grants The making of loans or grants of public funds to private businesses within the Project Area may be deemed necessary or appropriate for economic development purposes (as defined in Chapter 15A of the Code) and to aid in the planning, undertaking, and carrying out of urban renewal project activities authorized under this Urban Renewal Plan and the Code. In furtherance of the objectives under this Urban Renewal Plan, the City may determine to issue general obligation bonds, tax increment revenue bonds or other such obligations, or loan agreements for the purpose of making loans or grants funds to private businesses located in the Project Area. Alternatively, the City may determine to use available funds for making such loans or grants. C. Tax Increment Financing The City intends to utilize tax increment financing as a means to help pay for the costs associated with the development of the Project Area. General obligation bonds, tax increment revenue bonds or other such obligations or loan agreements may be issued by the City. The tax increment reimbursement may be sought for, among other things, the following costs (if and to the extent incurred by the City): 1. The construction of public improvements, such as streets, sanitary sewers, sewage treatment lagoons, storm sewers, bridge improvements, parking facilities, water mains or sidewalks; 2. The acquisition of land and preparation of same for sale to private developers or for public purposes or public improvements; 3. The making of loans or grants to private businesses under Chapter 15A or Chapter 403 of the Code, including debt service payments on any bonds or notes issued to finance such loans or grants; or 4. Providing the local matching share of HQJC, RISE, MPO, or other state, federal, or local grants and loan programs. Nothing herein shall be construed as a limitation on the power of the City to exercise any lawful power granted to the City under Chapter 15A, Chapter 260E, 13 Chapter 384, Chapter 403, Chapter 404, Chapter 472B, or any other provision of the Code in furtherance of the objectives of this Urban Renewal Plan. III. Legal Data - Attachments See Attachments A -L. 14 Proposed Martin Rd Area T.I.F. District Expansion Existing T.I.F. District Boundary Proposed Martin Road TIF Expansion Attachment "B" Legal Description Martin Road Development Area TIF District — 2014 Expansion Area Beginning at the intersection of the North line of the Southeast 1/4 of the Southwest 1/4 of Section 33, Township 89 North, Range 13 West and the Southeasterly right-of-way line of U.S. Highway 63 (Sergeant Road); thence Southwesterly along said right-of-way to its intersection with the West line of the Southeast 1/4 of the Southwest 1/4 of said Section 33; thence South 89°50'15" East a distance of 432.65'; thence South 1°40'30" East to the South line of said Section; thence East along said South line to the Southeast corner of the Southeast 1/4 of the Southwest 1/4 of said Section 33; thence North along the East line of said Southeast 1/4 of the Southwest 1/4 of Section 33 to the Northeast corner of the said Southeast '/4 of the Southwest 1/4 of Section 33; thence West along the North line of said Southeast 1/4 of the Southwest 1/4 of Section 33 to the point of beginning; And also; Beginning at a point on the Northwesterly right-of-way line of the Chicago Great Western Railroad (now abandoned) that is South 35°31'30" West 850.21 feet from a point on said Northwesterly right-of-way line that intersects the North line of the Southwest 1/4 of the Southeast 1/4 of Section 6, Township 88, Range 13; thence South to the centerline of U.S. Highway 20 as presently established; thence Southeasterly along the centerline of U.S. Highway 20 as presently established to its intersection with the East line of Section 7, Township 88 North, Range 13 West; thence Southerly along the East line of said Section 7 to a point that is 745.6 feet South of the Northeast corner of said Section 7; thence West 70.6 feet; thence South 419.6 feet; thence Southerly 265.5 feet along a 407.5' radius curve concave Westerly having a chord bearing South 18°40' West 260.8 feet; thence South 37°20' West 149.5 feet; thence North 52°17.5' West 643.0 feet; thence South 37°42' West 450 feet; thence continuing South 37°42' West to the Southeasterly most corner of the following described parcel; the North 17.06 acres of the South V2 of the Northeast'' /4 of Section 7, Township 88 North, Range 13 West located West of road, and except that part of Timberline Patio Homes plat bounded as follows: commencing at a point on the centerline of West 4th Street which is 626.32 feet Southwest of the intersection of said centerline with the East line of said Section 7, thence North 89°30' West 881.76 feet, thence North 37°21'30" East 837.49 feet, thence South 52°38'30" East 710 feet, thence Southwesterly along the centerline of West 4th Street to the point of beginning, and except Highway, and except that part of the Northeast 1/4 of said Section 7 described as follows: beginning at a point on the West line of said Northeast 1/4 which is 1,218 feet South of the Northwest corner of said Northeast 1/4, thence North 78°47'45" East 208.37 feet, thence South 35°6'15" West 352.10 feet to the West line of said Northeast 1/4, thence Northwest to the point of beginning, and except that part platted as Ekho Ridge Addition; thence Northwesterly along the Southwesterly line of said described parcel to its intersection with the West line of the Northeast 1/4 of said Section 7; thence Southerly along the West line of the Northeast 1/4 of said Section 7 to the center of said Section 7 ; thence South 89°46'50" West 99.19 feet along the North line of the Southwest 1/4 of said Section 7; thence South 665.54 feet to the Westerly most corner of Lot 3 of Nottingham Heights Addition; thence Westerly along the South line of the North 1/2 of the North 1/2 of the Southwest 1/4 of said Section 7 to the Northeast corner of Lot C-1 of Southland Park Third Addition; thence Southeasterly along the Northeasterly line of said Lot C-1 to the Easterly most corner of said Lot C-1; thence southwesterly along the Southeasterly line of said Lot C-1 and an extension of the Southeasterly line of said Lot C-1 to the centerline of Charm Drive; thence Northwesterly, Westerly, and Southwesterly along the Centerline of Charm Drive to its intersection with a point on the Southwest line of Southland Park 4th Addition; thence Northwesterly and Northeasterly following the Southwesterly lines of Southland Park 4th Addition to the Southerly most corner of Lot C-8 of said addition; thence Northwesterly along the Southwesterly line of said Lot C-8 to the Westerly most corner of said Lot C-8; thence Southwesterly along the Southeasterly right-of- way line of U.S. Highway 63 to the Northerly most corner of the following described parcel: Unplatted Waterloo West, a part of the Southwest 1/4 of Section 7, Township 88 North, Range 13 West, beginning at a point on the West line of said Section 7 which is 1,066.45 feet North of the Southwest corner of said Section 7, thence North 36°2' East 44 feet, thence South 53°58' East 500 feet, thence South 36°2' West 344 feet, thence North 53°58' West 281.77 feet to the West line of said Section 7, thence North 370.98 feet to the point of beginning; thence Southeasterly along the Northeasterly line of said described parcel to the Easterly most corner of said described parcel; thence Southwesterly along the Southeasterly line of said described parcel to the Southerly most corner of said described parcel; thence South 53°58' East a distance of 107.59'; thence South 35°16'20" West a distance of 139.64'; thence Southwesterly in a straight line to a point on the West line of said Section 7 that is 33 feet North of the Southwest corner of said Section 7; thence South 33' to the Southwest corner of said Section 7; thence Westerly along the South line of Section 12 of Township 88 North, Range 14 West to the intersection of the South line of said Section 12 and a line 1,000' Northwesterly of and parallel to the Northwesterly right- of-way line of the Chicago Great Western Railroad (now abandoned); thence Northeasterly 935 feet along said parallel line; thence Southeasterly at a right angle 500 feet; thence Northeasterly at a right angle 878.6 feet; thence Northwesterly at a right angle to the North line of the South 1/2 of the Southeast 1/4 of said Section 12; thence continuing Northwesterly along the last bearing to the intersection with a line 1,000' Northwesterly of and parallel to the Northwesterly right-of- way line of the Chicago Great Western Railroad (now abandoned); thence Northeasterly along said parallel line to its intersection with the Northeasterly right-of-way line of the Cedar Falls Branch Line of the C NW Transportation Co (now abandoned); thence Northwesterly along said Northeasterly right-of-way line to its intersection with the North line of the Northeast '/4 of the Southeast 1/4 of Section 12, Township 88 North, Range 14 West; thence East along said North line and the North line of the Northwest 1/4 of the Southwest '/4 of Section 7, Township 88 North, Range 13 West to its intersection with the Northwesterly right-of-way line of the Chicago Great Western Railroad (now abandoned); thence Northeasterly along said Northwesterly right-of-way line to the centerline of Ranchero Road as presently established; thence Northwesterly and Westerly along said centerline of Ranchero Road to the Southwest corner of Section 6, Township 88 North, Range 13 West; thence Northerly along the West line of said Section 6 to the Northwest corner of the Southwest fractional 1/4 of the Southwest fractional 1/4 of said Section 6; thence North 89°42'54" East a distance of 818.14 feet; thence South 06°19'51" West a distance of 32.15 feet; thence South 77°34'36" East a distance of 835.86 feet; thence Easterly 637.85 feet along a 7,789.65 foot radius curve, concave Southerly, having a chord bearing South 75°14'03" East 637.67 feet; thence South 72°26'10" East 1005.02' to the point of beginning. Attachment C City of Waterloo, Iowa Black Hawk County, Iowa Study of Bonding Capacity as of June 30, 2013 2013 Levy Year January 1, 2013 Actual Gross Assessed Valuation $3,623,346,971 Legal Bonding Rate 5% Legal Bonding Limit $181,167,349 49.00% of Bonding Capacity Less Outstanding G.O. Debt $92,404,312 Unused Gross Bonding Capacity $88,763,037 Attachment D Preliminary Project Budget Infill of Greyhound Drive area EXPENSES Construction $4,500,000 Architectural & Engineering Fees $300,000 Construction Administration $200,000 TOTAL $5,000,000 FUNDING City (Local Option, GO Bonds) $1,800,000 City TIF $1,200,000 Federal/State (MPO, RISE) $2,000,000 TOTAL $5,000,000 Infill of Lots along Highway 63 and West Ridgeway Avenue EXPENSES Acquisition $1,800,000 Construction $2,000,000 Engineering Fees $240,000 Construction Administration $80,000 TOTAL $4,120,000 FUNDING City (Local Option, G.O. Bonds) $1,000,000 City TIF $1,800,000 Federal/State (MPO, RISE) $1,320,000 TOTAL $4,120,000 Potential environmental work along corridor EXPENSES Assessments Cleanup TOTAL 18 $200,000 $600,000 $800,000 FUNDING City (G.O. Bonds, TIF funds) Federal/ State (EPA, DNR) TOTAL $100,000 $700,000 $800,000 Coordination with IDOT for potential roadway improvements to Highway 63 EXPENSES Construction $1,300,000 Engineering $200,000 Construction Administration $100,000 TOTAL $1,600,000 FUNDING City (Local Option, G.O. Bonds) $800,000 State (RISE) $800,000 TOTAL $1,600,000 Reconstruction of West Ridgeway roadway portion across Black Hawk Creek EXPENSES Acquisition $200,000 Construction $6,000,000 Engineering Fees $300,000 Construction Administration $200,000 TOTAL $6,700,000 FUNDING City (Local Option, G.O. Bonds) $3,350,000 State (RISE) $3,350,000 TOTAL $6,700,000 Traffic signalization improvements at major intersections in Corridor EXPENSES Acquisition/purchase $900,000 Construction $600,000 Engineering Fees $50,000 Construction Administration $50,000 TOTAL $1,600,000 19 FUNDING State (RISE) $600,000 City (Local option, G.O. Bonds) $600,000 Federal (MPO) $400,000 TOTAL $1,600,000 Acquisition of land throughout corridor for expansion of existing businesses, new business development areas EXPENSES Acquisition/purchase TOTAL FUNDING $900,000 $900,000 City (G.O. Bonds, TIF funds) TOTAL Public Improvements EXPENSES $900,000 $900,000 Acquisition $200,000 Construction 1,000,000 Engineering fees $100,000 Construction Administration $100,000 TOTAL $1,400,000 FUNDING City (TIF, G.O. Bonds) Federal/State (grants, RISE, MPO) TOTAL TOTAL EXPENSES $500,000 $900,000 $1,400,000 Infill of Greyhound Drive area $5,000,000 Infill of Lots along Highway 63 and West Ridgeway Avenue $4,120,000 Potential environmental work along corridor $800,000 Coordination with IDOT for potential roadway improvements to Highway 63 $1,600,000 Reconstruction of West Ridgeway roadway portion across Black Hawk Creek $6,700,000 20 Traffic signalization improvements at major intersections in Corridor $1,600,000 Acquisition of land throughout corridor for expansion of existing businesses, new business development areas $900,000 Public Improvements $1,400,000 TOTAL $22,120,000 21 Attachment E CITY OF WATERLOO, IOWA ACQUISITION CHECK LIST 1. City of Waterloo personnel determine property owners affected by the project. 2. City of Waterloo — Appraisers then inspect each property and make a written appraisal report on each property affected by the project. The appraisal report will estimate the current market value of the land and improvements to be purchased by the City of Waterloo, plus any reduction in the value of remaining property should its value be adversely affected. The appraiser will contact the property owner for permission to inspect and study the property. The appraiser will interview the landowner to get information about he use and operation of the property to be purchased by the City of Waterloo. 3. The appraiser's report will be reviewed by qualified review appraisers for the City of Waterloo. 4. The property owner will then be contacted by an Acquisition Agent from the City of Waterloo to present the property owner with an "offer to purchase". This dollar amount is offered as just compensation for property being purchased by the City of Waterloo. 5. After agreement is reached, a contract is approved and signed by the City. Where title conditions permit; a partial payment of the purchase price can also be made available per the term of the contract. 6. Reasonable time will be allowed for the occupant to vacate property purchased. Occupant will not be required to move sooner than ninety (90) days from the date the City makes the first offer to acquire the property. 7. Written notice specifying the date the property must be vacated will be given at least thirty (30) days prior to the required vacation date. The thirty (30) day notice will not be issued until payment by the City is received as agreed, or the money has been deposited by the City as prescribed by law. 8. The City Acquisition Agent will arrange payment at the earliest possible date. 9. If the City's acquisition offer is rejected, fair market value will be determined in the course of eminent domain proceedings (commonly referred to as condemnation). 22 Attachment F CITY OF WATERLOO, IOWA RELOCATION CHECK LIST 1. City of Waterloo personnel determine property owners affected by the project. 2. City of Waterloo Relocation Agent will contact family/occupant to determine the amount of eligible relocation benefits such as: a. Actual reasonable expenses as a result of moving (based upon two (2) quotations from movers approved by City of Waterloo). 3. To be eligible for assistance, occupant must not move until negotiations have started on the acquisition of the property without jeopardizing eligibility for moving cost payments. 4. If dissatisfied with the determination of the amount of payment offered under the Relocation Assistance Program, displaces may have the application reviewed by: a. Sending a written statement requesting the review and outlining the items in dispute to the Community Planning & Development Director, Community Planning and Development Department, City of Waterloo, 715 Mulberry Street, Waterloo, Iowa 50703 b. Stating the amount or amounts being claimed, if any, and including documentation and reasons why dissatisfied with the amount offered. 5. Upon receipt of your claim application, the Community Planning & Development Director will appoint a review board and notify you when and where a hearing will be held. The review board will recommend a decision on your claim to the City of Waterloo. The Relocation Agent will notify you in writing of the City of Waterloo's decision within one (1) week. 23 Mayor BUCK CLARK COUNCIL MEMBERS 00.00•00 0•0000 90000 DAVID JONES Ward I CAROLYN COLE Ward 2 PAT MORRISSEY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large Attachment "H" CITY OF WATERLOOS IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street a Waterloo, Iowa 50703-5783 a (319) 291-4366 Fax (319) 291-4262 NOEL ANDERSON, Community Planning & Development Director TO: Memorandum TJ Koenigsfeld, Black Hawk County Assessor Linda Allen, President, Hawkeye Community College Craig White, Chairperson, Black Hawk County Board of Supervisors Jane Lindaman, Superintendent, Waterloo Community Schools Michelle Temeyer, Black Hawk County Extension Service David Schmitt, Iowa Dept. of Agriculture, FROM: Noel Anderson, Community Planning & Development Directory DATE: August 15, 2014 RE: Consultation Meeting for Amendment to the Martin Road Development Plan and TIF District. There will be a consultation to discuss the proposed amendment to the Martin Road Development Plan. The Plan is being amended to allow the tax increment financing area to capture the future development in the expansion area shown on the attached map. The meeting will be held on Friday. August 29, 2014 in the Mollenhoff Conference Room located on the second floor of City Hall, 715 Mulberry Street, and will commence at 2:00 p.m. Enclosed is a copy of the plan for your review. Please let me know if you have any questions. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Attachment "H" CONSULTATION MEETING WITH THE CITY OF WATERLOO AND TAXING ENTITIES REGARDING THE MARTIN ROAD DEVELOPMENT PLAN August 29, 2014, 2:00 p.m. Frank Mollenhoff Conference Room, City Hall, 715 Mulberry Street. The following representatives of taxing entities were invited to the meeting: T.J. Koenigsfeld—Black Hawk County Assessor; Dr. Linda Allen—Hawkeye Community College; Craig White—Chair, Black Hawk County Board of Supervisors; Jane Lindaman—Superintendent, Waterloo Community Schools; Michelle Temeyer—Black Hawk County Extension Service; David Schmitt—Iowa Department of Agriculture. The following attended the meeting: Noel Anderson and Shane Graham—City of Waterloo Planning Department, Linda Laylin—Black Hawk County Board of Supervisors. The City of Waterloo held the consultation meeting for taxing entities. Anderson noted that the proposed expansion is intended to encourage the redevelopment and continued development of the Martin Road area, including public improvements. The purpose of the plan and TIF district is to increase the tax base and employment opportunities in the City of Waterloo. The proposed expansion would include the golf center on West Ridgeway Avenue, as well as properties along both sides of U.S. Highway 63, south of U.S. Highway 20 to West Shaulis Road. Anderson noted that Iowa Code Chapter 403 governed the establishment of Urban Renewal areas, and that section 403.5 provided for a consultation with the taxing entities and indicates that the designated representative of the affected taxing entity may make written recommendations for modification to the proposed division of revenue no later than seven days following the date of the consultation. Meeting concluded at 2:53 p.m. Respectfully Submitted, /,�. Shane Graham, Planner II A_ Consultation Meeting Notes 08-29-14.docx pg 1 CITY OF WATERLOO Council Communication City Council Meeting: October 20, 2014 Prepared: October 8, 2014 Dept. Head Signature: Sheila Combs # of Attachments: 1 (4 copies) SUBJECT: Approval of Change Order #5, in the amount of $5,250.00, for Rehabilitation of Airfield Vault project for Waterloo Regional Airport. Submitted by: Sheila Combs, Airport Bookkeeper Recommended City Council Action: Approval of Change Order #5 for Rehabilitation of Airfield Vault project. Summary Statement Expenditure Required: $5,250.00 Source of Funds: 90% ($4,725.00) FAA; 10% ($525.00) PFC Policy Issue Alternative Background Information: This change order provides for milling and replacement of HMA Pavement with extensive cracking where thermoplastic signs are required for the Rehabilitation of Airfield Vault project for Waterloo Regional Airport. There is also a time extension to allow curing of the new HMA pavement prior to the application of the thermoplastic material. This request has been reviewed and approved by FAA. CHANGE ORDER NQ. 5 Owner Waterloo Regional Airport, City of Waterloo, Iowa Date September 17, 2014 Project Rehabilitate Airfield Vault Owner's Contract No. FAA AIP Project No. 3-19-0094-40 Contractor K&W Electric Inc. Date of Contract Start August 13, 2012 You are directed to make the following changes in the Contract Documents. Description: Item No. 108 Description Repair HMA Pavement to Allow for Application of Thermoplastic Signs Unit Unit Price LS Change Order Subtotal $5,250.00 Quantity Amount $5,250.00 $5,250.00 Total Amount of Change Order $5,250.00 Reason for Change Order: Item 108 — Three (3) locations on existing HMA Pavement where thermoplastic signs are required have extensive cracking and will not allow proper application of thermoplastic material. The pavement in these areas will be milled to a depth of 2 -inches below surface and replaced with new HMA material to allow the material to adhere to the pavement. The time extension related with this change order is to allow curing of the new HMA pavement prior to the application of the thermoplastic material. Rehabilitate Airfield Vault CO -5 Project No — 60275869, 1 CONTRACT PRICE Original: Previous C.O.s (ADD): This C.O. (ADD): Contract Price with all approved Change Orders: $ 865,905.00 $ 29,736.75 $ 5,250.00 $ 900,891.75 CONTRACT TIMES (Calendar Days) To substantial To final completion completion Original: Previous C.O.s (ADD): This C.O. (ADD): REVISED: Original Completion Date: Revised Completion Date: 270 0 45 315 270 315 It is agreed by the Contractor that this Change Order includes any and all costs associated with or resulting from the change(s) ordered herein, including all impact, delays, and acceleration costs. Other than the dollar amount and time allowance listed above, there shall be no further time or dollar compensation as a result of this Change Order. THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO. RECOMME By: ED: !4/7/47 Engineer (Authorized Signature) Date APPROVED: By: Owner (Authorized Signature) Date ACCEPTED: By: �f .23/i Contractor (Authorized Signature) Date l b/2o/(t f Rehabilitate Airfield Vault CO -5 Project No — 60275869 2 CITY OF WATERLOO Council Communication City Council Meeting: October 20, 2014 Prepared: October 15, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2014 KIMBALL AVENUE TRANSPORTATION IMPROVEMENTS STP -U-8155(731)-70.07 CITY CONTRACT NO. 843 CHANGE ORDER NO. 6 Submitted by: Teff Bales, Associate Engineer Recommended City Council Action: Staff has reviewed proposed Change Order No. 6 and recommends Council approve and authorize Mayor to sign document. Summary Statement The project has experienced delays in construction because of utility relocations and adjustments . As a result, work cannot be completed this construction season on pavement of stage 2 (adjacent to stage 1) and stage 4 (adjacent to stage 3A). Therefore, to restore the roadway to four lanes of traffic for the winter shutdown, a 3 -feet wide temporary pavement strip will need to be constructed to bridge between the new pavement and adjacent existing pavement. The 3 -feet strip will consist of 3 -inches of hot -mix asphalt over a 5 -inch granular base. The estimated quantities for this temporary pavement gap work including traffic control will amount to a cost increase of $41,857.50. Expenditure Required $41,857.50 Source of Funds Federal Aid STP Funds - $33,486 and Local Option Sales Tax Funds - $8,371.50. Policy Issue N/A Alternative N/A Background Information Fo_m 830240wd 04-08 WW2 Department of Transportation Non - •410, Change Order Part Part Non -Substantial: f ❑ No. Six (6) Substantial: ❑ ❑ Contract Accounting ID No: 031521 County BLACK HAWK (07) Concurrence Date Project No: STP -U-8155(731)--70-07 Kind of Work: PCC PAVEMENT - GRADE/REPLACE Date Prepared: 10/14/2014 Contractor. CEDAR VALLEY CORP., LLC You are hereby authorized to make the following changes to the contract documents. A - Description of change to be made or extra work to be done: S=Substantial; NS=Non-Substantial; P=Participating; NP=Non-Participating 7007 0200 - Add 150 tons on Hot Mix Asphalt Mixture, Commercial Mix (Includes Asphalt Binder), As Per Plan (NSP) 7008 0060 - Add 125 cubic yards of Modified Subbase (NS.P) 7009 0820 - Add 900 square yards of Removal of Pavement (NS;P) 8011 Add Additional. Traffic Control for Winter Shutdown Pavement. (Lump Sum) (NS;P) B - Reason for change or extra work: 7007-7009, 8011 Because of delays to the construction progress as a result utility conflicts, work will not be complete on the pavement of Stage 2 (adjacent to Stage 1) and Stage 4 (adjacent to Stage 3A) and a temporary pavement will he constructed to bridge the 3 -foot gap between the pavements. The temporary pavement will be 3 -inches of HMA pavement on a 5 -inch modified subbase. Continued on reverse side) Approved District Construction Engineer Date Project Engineer Date Receipt is acknowledged of this change or extra work and terms of settlement are hereby agreed to. Approved contingent upon funds being available under the existing project agreement or upon additional Federal -aid funds being made available by a modified project agreement. Date For the Division Administrator Federal Highway Administration Cedar Valley Corp., LLC Contractor By Approved Approved Date City Engineer Date Assistant Construction Engineer Date DISTRIBUTION: Project Engineer -Forward original to District. District - Nonsubstanlial- Forward original and one copy to the Office of Construction and Niro copies bade to the Projed Engineer, - Substantial - Forward original and two copies to the Office of Construction. C-1 —Settlement for cost of work to be made as follows: 7007, 7008, 7009 Contract Price 8011 Agreed Lump Sum Price AccountingIDNo. I 0 I 3 1j512I11 1 2 3 4 5 6 Change Order No. Six (6) C-2 — Justification for cost(s) 7007, 7008, 7009 Contract Price 8011 The cost is for traffic control during the pavement operation for the 3 -foot gap. The cost is considered appropriate because the gap will be paved under traffic and the traffic control will need to be maintained for a period of approximately one week. D - ITEMS INCLUDED IN CONTRACTIf C it Adddd " "CC Function Code Change No. Line Item Number Unit Price .xxx Quantity t .xxx Amount .xx 7007 0200 Hot Mix Asphalt Mixture, Commercial Mix (Includes Asphalt Binder), As Per Plan 175.000 150.000 26,250.00 7008 0060 Modified Subbase 39.500 125.000 4,937.50 7009 0820 Removal of Pavement 7.700 900.00 6,930.00 7 8 7 TOTAL 38,117.50 E - ITEMS NOT INCLU If Credit, Change No. - Item Description Item Number Function Code Unit Price xxx „uU l.• TN. Quantity xxx Amount xx 8012 Traffic Control for Winter Shutdown Pavement 2599-9999010 3,740.000 1.000 3,740.00 8 8 8 8 8 TOTAL 3,740.00 CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES 3505 Easton Ave. • Waterloo, IA 50702 • (319) 291-4553 Fax (319) 291-4523 Council Communication City Council Meeting: 10/ /j4 Prepared: 10/15/14 Dept. Head Signature: # of Attachments: 2 SUBJECT: LaPorte Road Pumping Station and Force Main, City Contract No. 847 Submitted by: Larry N. Smith, WMS Superintendent Recommended City Council Action: Attached for your consideration and approval is a copy of Change Order No. 2 for LaPorte Road Pumping Station and Force Main. Change Order No. 2 includes 7 additional changes : Seeding/fertilizing/mulching for hydraulic seeding, explosion proof electrical boxes, additional float, alarm equipment, additional conduit, water service, wood excelsior mat. Summary Statement: Expenditure Required: $28,984.90 Source of Funds : Policy Issue: Alternative: Background Information: This project includes the construction of a new lift station, approximately 1,880 L.F. of gravity main, approximately 2,960 L.F. of force main, one air release manhole, seven sanitary sewer manholes and incidentals located along LaPorte Road. Work also includes removal of the existing lift station, installation of a manhole once the new statin is operational, and grading and surface restoration. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CHANGE ORDER NO.2 Owner City of Waterloo Date: September 29, 2014 Project LaPorte Road Pumping Station and Force Main Owner's Contract No. 847 Contractor: Ricklefs Excavating Date of Contact Start January 28, 2014 Contract Amount: $ 352434.00 You are directed to make the following changes in the Contract Documents. Description: 22 Seeding, Fertilizing and Mulching for Hydraulic Seeding (0.6 AC @ $2,690.00) 2-1 Explosion Proof Electrical Boxes 2-2 Additional Float in Wet Well 2-3 Alarm Equipment at Pump Station 2-4 Additional Conduit from Lighting Panel to Meter Pit 2-5 Water Service for Pump Station 2-6 Wood Excelsior Mat TOTAL ADDITIONS $ 1,614.00 $ 1,100.00 $ 729.75 $ 6,150.90 $ 2,840.25 $ 3,900.00 $ 12,650.00 $ 28,984.90 Reason for Change Order 22 & 2-6 During SWPPP Inspections by City staff it was noted that there were some erosion issues in the newly seeded areas of this project. In order to take care of these issues it was requested that the areas in question be re -graded, re -seeded, and covered with wood excelsior mat. The existing wattles will also need to be removed and replaced. This item covers the purchase and installation of the matting, the grading and seeding work, and the removal and reinstallation of the existing wattles. 2-1 During an initial electrical inspection, it was requested that three junction boxes be changed to explosion proof boxes due to their Class 1, Division 1 location. This item is for the removal of the original boxes and the purchase and installation of the new boxes. 2-2 During pump testing the City WPCF staff requested that an additional float be added to the wet well to allow easie3 maintenance of the pumps. This item covers the purchase, installation and wiring of this float. 2-3 The City WPCF staff requested that the contractor provide and install the alarm equipment for the pump station instead of the City as shown in the contract documents. This item covers the purchase and Installation of this equipment. 2-4 The City WPCF staff requested additional conduit be placed from the lighting panel to the wet well for future use. This item covers the purchase and installation of this conduit. 2-5 An existing water service was found to be plumbed to the original pump station at E. Orange Road. WPCF staff requested that this service be extended to the new pump station and a yard hydrant installed for use during maintenance. This item covers the purchase and installation of this water service and hydrant. CONTRAC PRICE Original: Previous C.O.s (ADD/DEDUCT) This C.O. (ADD/DEDUCT) Contract Price with all approved Change Orders: $ 352,134.00 Original Completion Date: $ 2.6,229.86 $ 28,984.90 Revised Completion Date: $ 407,348.76 CONTRACT TIME To Substantial Completion To Final Completion 1 4/30/2014 1 10/8/2014 It is agreed by the Contractor that this Change Order includes any and all costs associated with or resulting from the change(s) ordered herein, including all impact, delays, and acceleration costs. Other than the dollar amount and time allowance listed above, there shall be no further time or dollar compensation as a result of this Change Order. APPROV BY: Ow er (Au t . nze Signat re ACC ED: THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL PULATIONS AND CONVENANTS OF THE CONTRACT SHALL APPLY HERETO. Contractor (Authorized Signature) ACCEPTED: BY: AECOM Date Date f Date / J AECOM 603116671 2 Project No. C.O. No. CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: October 20, 2014 Prepared: October 15, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc. and publish an official notice pertinent to the taking of bids and request to receive and open the bid proposals for demolition services for 927 Mullan, 100 Blackwood, 3175 Independence, 2375 Independence, 4012 Leversee on Thursday November 6, 2014, and to set a date of public hearing for November 10, 2014. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Request to preliminarily approve plans, specifications, form of contract, etc. and publish an official notice pertinent to the taking of bids and request to receive and open the bid proposals for demolition services for 927 Mullan, 100 Blackwood, 3175 Independence, 2375 Independence, 4012 Leversee on Thursday November 6, 2014, and to set a date of public hearing for November 10, 2014. Summary Statement: These properties were all acquired through Iowa Code 657A and are deemed too dilapidated to attract potential contractors for rehabilitation. These houses are not likely to be repaired and as they are very large and very dilapidated homes with large holes in the roofs where water has been entering for many years. Once the homes are demolished staff will attempt to sell the lots to developers and adjacent property owners. All of the properties have been properly abated per state code and are ready for demolition. Expenditure Required: to be determined Source of Funds: G.O. Policy Issue: Slum and Blight Alternative: N/A Background Information: cc:Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-926 RESOLUTION PRELIMINARILY APPROVING THE REQUEST FOR PROPOSAL DOCUMENT, PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH DEMOLITION AND SITE CLEARANCE SERVICES (NO RACM) FOR PROPERTY LOCATED AT 927 MULLAN, 100 BLACKWOOD, 3175 INDEPENDENCE, 2375 INDEPENDENCE, AND 4012 LEVERSEE. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Community Planning & Development Director of said City to prepare proposed Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services (No RACM) for property located at 927 Mullan, 100 Blackwood, 3175 Independence, 2375 Independence, and 4012 Leversee, in the City of Waterloo, Iowa, and WHEREAS, said Community Planning & Development Director did file said Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services (No RACM) for property located at 927 Mullan, 100 Blackwood, 3175 Independence, 2375 Independence, and 4012 Leversee. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services (No RACM) for property located at 927 Mullan, 100 Blackwood, 3175 Independence, 2375 Independence, and 4012 Leversee, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 20th day of October, 2014. ATTEST: AC's S�a.O Suzy Sch res, CMC City Cle k est G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-927 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED REQUEST FOR PROPOSAL DOCUMENT, PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH DEMOLITION AND SITE CLEARANCE SERVICES (NO RACM) FOR PROPERTY LOCATED AT 927 MULLAN, 100 BLACKWOOD, 3175 INDEPENDENCE, 2375 INDEPENDENCE, AND 4012 LEVERSEE, IN THE CITY OF WATERLOO AS NOVEMBER 6, 2014, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, Waterloo, Iowa, in the City of Waterloo, Iowa, at 5:30 p.m. on the 20th day of October, 2014, for the purpose of holding a public hearing on proposed Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Demolition and Site Clearance Services for property located at 927 Mullan, 100 Blackwood, 3175 Independence, 2375 Independence, and 4012 Leversee, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 20th day of October, 2014. Ernest G. Clark, Mayor ATTEST: Sc ares, CMC City Cle k MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, SEPTEMBER 9, 2014 CEDAR VALLEY SPORTSPLEX BOARD ROOM 300 JEFFERSON STREET Chairman Kevin Evans called the meeting to order at 7:30 AM. Present: Kevin Evans, Megan Hannam, Don Huff and Julie Koch -Hath. Staff present: Paul Huting, Bill Bachman, Chris Dolan, Travis Nichols, Mark Gallagher, JB Bolger and Todd Derifield. Also present: Courier Reporter Tim Jamison, Councilman David Jones and Doug Nelson, General Manager, Cedar Rapids Kernels. Evans called for approval of the agenda. Motion by Koch-Hoth, seconded by Huff to approve the agenda. Ayes: All. Nays: None. Evans called for approval of the 8/12/14 meeting minutes. Motion by Koch-Hoth, seconded by Huff to approve the minutes. Ayes: All. Nays: None. There is no bill listing so approval of the bills will be deferred at this meeting. Actual payments are taken to Finance Committee and City Council for their review and approval. STANDING COMMITTEE REPORTS — The Young Arena Committee met within the last month to discuss the Agreement with the Black Hawks. Currently the agreement is month to month as it continues to be worked on. The 2014-2015 season ice rates will remain the same with no increases. The committee was able to view the new dehumidification unit. Chris reported at the recent Black Hawks exhibition game the unit worked great providing controlled humidity and dew points. WATERLOO RIVERFRONT STADIUM LEASE — Waterloo Ball Club, LLC is the new owner of the Waterloo Bucks Baseball team and the associated Northwoods League Franchise. Doug Nelson, General Manager of the Cedar Rapids Kernels spoke at the meeting, stating their intent to continue to grow and in a great community. Geographically this is a good fit where resources can be shared and they look forward to becoming more active in our community. The Waterloo Ball Club, LLC will be responsible for utilities, staffing and maintaining Riverfront Stadium. The City's responsibility will be to seek funding when major capital expenditures are needed for structural repairs or mechanical/electrical replacements. Motion by Koch-Hoth, seconded by Hannam to approve the lease. Ayes: All. Nays: None. Will be forwarded to City Council (9/22/14) for final approval. STAFF UPDATES Arena — Chris Dolan Waterloo Black Hawks had an exhibition game last Saturday (9/6/14). Opening game will be in Cedar Rapids 9/20 and the home opener will be on 9/26. Black Hawks are at a pre -season tournament this week in Green Bay. This year's hockey season includes 30 home games and 30 away games. There was a glitch with the laser level system with the ice resurfacer. Everything works just fine except when the laser is reading, the uneven glass behind the players benches causing the laser to bounce off of that so the reception on the machine loses control of the latex laser level. We are in contact with the manufacturer to extend the receiver on the machine to read above the glass. The resurfacer can still run manually until a solution is found. Sports and SportsPlex — Mark Gallagher Getting ready to start all fall sports. We just wrapped up a 30 -team Softball Tournament at Riverfront Sports Park over the Labor Day Weekend. Thanks to Todd's Crew — Wade and his guys have the diamonds/park looking like a million bucks. Received many compliments. Working on a couple grant applications with Black Hawk County Gaming to light Riverfront Sports Park Diamonds 7 & 8 (formerly Straub) and abandon Summitt fields. SportsPlex — membership is about 1230 units, which is gradually growing over summer. Our current marketing campaign running during football games is geared toward families. Future marketing campaigns are with KWWL and we will also sell advertising on our digital message throughout the building. Kilo Trained is going well. They are over the number needed to make it work. Added 2 more classes. Thank you to Travis' guys for installing windows in that area. Cedar Valley Youth Soccer has met with us to go through their scheduling and lock in tournaments. Pickup BB Tue/Thur/Sun is going strong with 25-40 guys participating. The IA Barnstormers AAU Basketball Ball League is booked for a date in December. State VB Tournament also booked for late March. Outside play area at the SportsPlex is ready. Courier will host a family event at the SportsPlex. SportsPlex staff was at the John Deere Health Fair held recently. We'd like to thank the Center for the Arts for taking old park and recreation photos and blowing them up and hanging them in the SportsPlex along the corridor across from the field house. Facilities/Projects — Travis Nichols Recently started working on a project for Young Arena - cutting access door to the penalty box for easier access. There are some initial repairs to the Tennis Center surface needed — the Asphalt company is cutting around some low spots that they can't reach with the resurfacing project. Bids for the resurfacing project come in next Thursday. We did some repairs to the gazebo at Iry Warren. Still need to re -roof and paint it. Finished up major roof replacements — 2 Byrnes Shelters and Tibbitts Shelter. Installed Windows at the SportsPlex. Repaired the gravel in the parking lots at N. Hackett and Cedar Bend Park. Starting on roof replacements on 9 restrooms due to hail damage. This includes one at Byrnes and most on the other side of the Cedar River — replacing them with new 24-guage steel roofs. Other misc. repairs include cleaning, replacing parts, replacing grills, swings, etc. Golf and Downtown Area — JB Bolger JB handed out the golf rounds report for August. The starter shed at Iry Warren has been painted. The fall over seeding program has been started at the 3 courses. Taking a new approach to aerification of greens. In the past this was a 2 day operation, shutting down 9 holes each day. This year, the course will close for 1 day doing all 18 holes, more resources were sent to each course, resulting in less disruption and finished in 1 day. There had been very positive feedback from the pros, our maintenance staff and the public. Season passes will be available for purchase for the holidays. in the Downtown area, new Gingko trees are being planted in front of the library; crews are over seeding Lincoln Park and trying to keep up with mowing. Forestry/Turf — Todd Derifield Crews continue with trimming trees, removing trees and cutting grass. Black Hawk County has been considered for reimbursement from FEMA for the June 30th storm. Our crews did have about a month and a half of work from that storm. Our labor and equipment will be reimbursed. We hosted a Forest Health Tour where arborists and foresters in Iowa (about 60-70 people) heard about the different pests bothering trees right now. This was held in the multipurpose room at the SportsPlex which worked perfectly (thanks to Mark and Craig and staff). We brought the group to Sullivan Park and cut down a couple ash trees and allowed them to find the Emerald Ash Borer so they can figure out how to deal with it in their communities and showed them how to inject an Ash tree to protect it from the Emerald Ash Borer. The next regular Leisure Services Commission Meeting will be held on Tuesday, October 14, 2014 in the board room at the Cedar Valley SportsPlex. Motion by Koch-Hoth, seconded by Hannam to adjourn. Meeting adjourned at 8:15 AM. Signed this 14th day of October, 2014. Nancy Banl;fiey,, Secretary MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, AUGUST 12, 2014 CEDAR VALLEY SPORTSPLEX BOARD ROOM 300 JEFFERSON STREET Chairman Kevin Evans called the meeting to order at 7:30 AM. Present: Nancy Bamsey, Kevin Evans, Megan Hannam, Don Huff, Julie Koch-Hoth, Brenton Shavers and Marvin Spencer. Staff present: Paul Huting, Bill Bachman, Chris Dolan, Travis Nichols, Mark Gallagher and JB Bolger. Also present: Courier Reporter Tim Jamison. Evans called for approval of the agenda. Motion by Koch-Hoth, seconded by Bamsey to approve the agenda. Ayes: All. Nays: None. Evans called for approval of the 7/8/14 meeting minutes. Motion by Bamsey, seconded by Koch- Hoth to approve the minutes. Ayes: All. Nays: None. There is no bill listing so approval of the bills will be deferred at this meeting. Actual payments are taken to Finance Committee and City Council for their review and approval. STANDING COMMITTEE REPORTS — The Golf Committee met within the last month and reviewed capital improvements. The committee updated and endorsed the list as a template for moving forward. One of the biggest priorities moving forward will be looking at the Gates maintenance facility. The Young Arena Committee will be meeting today after the Commission meeting. Shavers arrived. SHERWOOD PARK REAP APPLICATION — INRCOG is preparing a grant application for improvements to former FEMA flood buyout properties in Sherwood Park. The city would like to include improvements such as a picnic shelter, parking, benches, bike racks, interpretive sign panels and trail along the river with a REAP Grant requesting $200,000 from the Iowa Department of Natural Resources. Motion by Koch-Hoth, seconded by Spencer to approve the application for funds and the letter of endorsement. Ayes: All. Nays: None STAFF UPDATES Arena — Chris Dolan Peak Performance Hockey Camp was held last week for 6-14 year olds with 70 participants. Were able to use the SportsPlex when not on the ice utilizing the turf, eating meals there and watching videos. The camp sponsors appreciated it. Something for the future where extra space is required for camps/events, the SportsPlex may be used. Black Hawks held Team Orientation Camp and also used SportsPlex for off ice testing. All ice user groups (High School, Jr. Hawks) are up and skating. Figure Skating will start up after Labor Day. There will be a Young Arena Committee meeting following this meeting. Sports and SportsPlex — Mark Gallagher Our T -ball and Coach Pitch programs with about 400 youth are bringing summer to an end for Sports. We will be starting indoor soccer in the SportsPlex this summer. There are two BB/SB tournaments scheduled — one the week before Labor Day and one on Labor Day weekend. Gates Pool will be closing Sunday 8/17 and Byrnes will close 8/18 with the doggie swim that night. The SportsPlex membership went over 1200. We are hosting, in partnership with Build Our Ballpark, Run the Bases Fun Run 5K & 10K this weekend with over 200 runners. We are kicking off marketing efforts this weekend to gain memberships. Contracted with On Media for Monday Night Football/Sunday Football packages to run commercials during those times. Customer Service training next Wednesday. Kilo Training Operation is in full swing with 7-8 people in every class. East parking lot is completed except for striping. Play area is waiting for installation of the fencing. Kids climbing wall is here and will be up soon. Facilities/Proiects — Travis Nichols Crews have replaced shelter roof systems on Tibbitts and 2 Byrnes shelters. Assisted Building Maintenance repair the septic system out at the Police shooting range. Removed old fencing and repaired the parking lot at the Hoing-Rice Complex. Repaired Trolly Trails. Poured some memorial pads at the golf courses and general maintenance. Invision is developing the design phase for the Tennis Facility. We are working to get a bid packages out to do resurfacing of the tennis courts. Golf and Downtown Area — JB Bolger - JB handed out the Rounds report for July. Since our last meeting there have been several successful events - The Waterloo Open, Irish Fest and BBQ'Loo went really well with good weather and good attendance. Memorial projects at the courses — benches and memorial trees being planted. In the process of closing out the S. Hills and Iry Warren drainage projects. The next regular Leisure Services Commission Meeting will be held on Tuesday, September 9, 2014 in the board room at the Cedar Valley SportsPlex. Motion by Bamsey, seconded by Koch-Hoth to adjourn. Meeting adjourned at 7:54 AM. Signed this 9th day of September, 2014. (Nancy Bamsey was absent at the 9/9/14 meeting.) Signed this 14`" day of October, 2014. MA/2,21-- Na n cy ;'Aii 21 -- Nancy Bairijey, Secretary U Vouchers Prepared by October 13, 2014 Pauline C CITY OF WATERLOO PAYMENT VOUCHER Vendor 248 Batch # Keyed By Vendor Cedar Valley Corp. Department: Engineering Address Grant/Project Code# City & State ************************************* 9002 A102014 Invoice Date Qty/Unit Amount Description G/L Distribution 10/10/14 G0004 12100/T004 9 Special Instructions: 96,779.38 Contract 843 Kimball Ave. Transportation 290-07-7500-2165 24,194.84 Imp. Project (Tower Park Dr to Acadia St) 205-07-7500-2165 860.33 9/6 - 9/19/14 521-07-5300-2162 Total $ 121, 834.55 r),(Ce. r 09/29/14 Submitted By Date Approved By: Date An Equal Opportunity/Affirmative Action Employer Ament Design Waterloo, IA CONTRACTOR'S APPLICATION FOR PAYMENT ESTIMATE NO: NINE (9) Date: 10/9/2014 Project No: G0004.12100/ T004 Project: Owner: Contractor: FOR PERIOD 9/20/2014 PCC Pavement Grade and Replace -- Kimball Avenue from Tower Park Drive to Acadia Street -- Project No. STP -U-8155(731)--70-07 City of Waterloo, Iowa Cedar Valley Corp., LLC TO: 10/3/14 Original Contract Amount: $5,914,306.72 Current Contract Amount: Item No. Item Code Description Units Est. Qty. Qty' Complete Qty. Complete Last Period Qty. Complete this Period Unit Price Value Complete Value Complete this Pay Period DIVISION 1 (PARTICIPATORY) 0010 2101-0850002 CLEARING AND GRUBBING UNIT 194.00 77.50 77.50 0.00 $35.00 $ 2,712.50 $ - 0020 2102-2710070 EXCAVATION, CLASS 10, ROADWAY AND BORROW CY 12,840.00 2,953.20 2,824.80 128.40 $8.75 $ 25,840.50 $ 1,123.50 0030 2105-8425015 TOPSOIL, STRIP, SALVAGE AND SPREAD CY 2,740.00 630.20 602.80 27.40 $8.25 $ 5,199.15 $ 226.05 0040 2109-8225100 SPECIAL COMPACTION OF SUBGRADE STA 83.67 0.00 0.00 0.00 • $100.00 $ - $ - 0050 2113-0001100 SUBGRADE STABILIZATION MAT'L, POLYMER GRID SY 473.00 0.00 0.00 0.00 $4.00 $ $ 0060 2115-0100000 MODIFIED SUBBASE CY 8,171.90 1,787.94 1,395.51 392.43 $39.50 $ 70,623.63 $ 15,500.99 0070 2121-7425020 GRANULAR SHOULDERS, TYPE B TON 332.60 216.71 216.71 0.00 $23.00 $ 4,984.33 $ 0080 2123-7450000 SHOULDER CONSTRUCTION, EARTH STA 19.52 0.00 0.00 0.00 $185.00 $ - $ 0090 2123-7450020 SHOULDER FINISHING, EARTH STA 129.24 0.00 0.00 0.00 $110.00 $ - $ 0100 2213-6745500 REMOVAL OF CURB STA 24.91 4.06 4.06 0.00 $1,015.00 $ 4,120.90 $ 0110 2301-1033070 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS C, CLASS 3 DURABILITY, 7 IN. SY 1,406.00 733.50 733.50 0.00 $47.27 $ 34,672.55 $ 0120 2301-1033080 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS C, CLASS 3 DURABILITY, 8 IN. SY 32,906.90 471.05 471.05 0.00 $34.92 $ 16,449.07 $ 0130 2301-1083070 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS M, CLASS 3 DURABILITY, 7 IN. SY 689.50 330.56 330.56 0.00 $61.79 $ 20,425.36 $ 0140 2301-1083080 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS M, CLASS 3 DURABILITY, 8 IN. SY 1,298.20 0.00 0.00 0.00 $45.74 $ - $ 0150 2301-4874006 MEDIAN, DOWELLED P.C. CONCRETE, AS PER PLAN SY 230.90 0.00 0.00 0.00 $36.00 $ $ - 0160 2301-4874106 MEDIAN, DOWELLED P.C. CONCRETE, 6 INCH SY 145.20 70.90 70.90 0.00 $36.00 $ 2,552.40 $ 0170 2301-4875006 MEDIAN, P.C. CONCRETE, 6 IN. SY 246.70 24.50 24.50 0.00 $36.00 $ 882.00 $ 0180 2301-6911722 PORTLAND CEMENT CONCRETE PAVEMENT SAMPLESLS 1.00 0.00 0.00 0.00 $1,200.00 $ $ - 0190 2301-7000110 PAYMENT ADJUSTMENT INCENTIVE/DISINCENTIVE FOR PCC PAVEMENT THICKNESS (BY SCHEDULE) EACH 33,000.00 0.00 0.00 0.00 $1.00 $ $ - 0200 2303-0000100 HOT MIX ASPHALT MIXTURE, COMMERCIAL MIX (INCLUDES ASPHALT BINDER), AS PER PLAN TON 70.20 0.00 0.00 0.00 $175.00 $ $ - 0210 2303-0041750 HOT MIX ASPHALT MIXTURE (3,000,000 ESAL), BASE COURSE, 3/4 IN. MIX TON 2,109.50 1,565.80 1,190.56 375.24 $58.65 $ 91,834.17 $ 22,007.83 0220 2303-0042750 HOT MIX ASPHALT MIXTURE (3,000,000 ESAL), INTERMEDIATE COURSE, 3/4 IN. MIX TON 914.20 588.21 451.76 136.45 $59.25 $ 34,651.44 $ 8,084.66 0230 2303-0043500 HOT MIX ASPHALT MIXTURE (3,000,000 ESAL), SURFACE COURSE, 1/2 IN. MIX, NO SPECIAL FRICTION REQUIREMENT TON 609.70 480.11 335.87 144.24 $59.45 $ 28,542.54 $ 8,575.07 0240 2303-0245828 ASPHALT BINDER, PG 58-28 * TON 0.00 0.00 0.00 0.00 $532.80 $ $ 0250 2303-6911000 HOT MIX ASPHALT PAVEMENT SAMPLES LS 1.00 0.00 0.00 0.00 $2,500.00 $ - $ - Appl. for Payment Page 1 of 10 Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 Item No. Item Code Description Units Est. Qty DIVISION 1 (PARTI 0260 2303-7000610 0270 0280 2303-7000620 2304-0101000 0290 0300 2312-8260051 2314-0775010 0310 0320 0330 0340 2315-8275025 2401-6745650 2401-6745910 2414-6444100 PAYMENT ADJUSTMENT INCENTIVE/DISINCENTIVE FOR HMA MIXTURE LABORATORY VOIDS (FORMULA - BY PAY FACTOR) PAYMENT ADJUSTMENT INCENTIVE/DISINCENTIVE FOR HMA MIXTURE FIELD VOIDS (FORMULA - BY PAY FACTOR) TEMPORARY PAVEMENT 1,100.0 EACH 1,100.00 EACH GRANULAR SURFACING ON ROAD, CLASS A CRUSHED STONE CALCIUM CHLORIDE APPLIED SY TON 279.90 14.00 SURFACING, DRIVEWAY, CLASS A CRUSHED STONE REMOVAL OF EXISTING STRUCTURES REMOVAL OF SIGN TON 24.90 TON 159.20 LS STEEL PIPE PEDESTRIAN HAND RAILING EACH LF 1.00 4.00 76.00 0350 0360 2415-2110805 2416-0100015 0370 2416-0101036 0380 2416-0101136 0390 0400 2416-0102230 2430-0000100 PRECAST CONCRETE BOX CULVERT, 8 FT. X 5 FT. APRON CONC 15 IN REMOVE AND REINSTALL CONCRETE PIPE APRONS LESS THAN OR EQUAL TO 36 IN. REMOVE AND REINSTALL CONCRETE PIPE APRONS GREATER THAN 36 IN. APRON, LOW CLEARANCE CONCRETE, EQUIVALENT DIAMETER 30 IN. 0420 0430 2435-0140148 2435-0140160 0440 0450 0460 0470 0480 0490 2435-0140172 2435-0140200 2435-0140300 2435-0140410 2435-0250100 2435-0250400 MODULAR BLOCK RETAINING WALL LF EACH 496.00 1.00 EACH 3.00 EACH 2.00 EACH MANHOLE, STORM SEWER, SW -401, 48 IN. MANHOLE, STORM SEWER, SW -401, 60 IN. MANHOLE, STORM SEWER, SW -401, 72 IN. MANHOLE, STORM SEWER, SW -402 SF 1.00 EACH EACH EACH MANHOLE, STORM SEWER, SW -403 0500 2435-0250700 0510 0520 2435-0250800 2435-0250900 0530 2435-0250910 0540 0550 0560 2435-0251000 2435-0251010 2435-0251224 0570 0580 0590 0600 2435-0600010 2435-0600020 2435-0700010 2435-0700020 MANHOLE, STORM SEWER, SW -404 MODIFIED INTAKE, SW -501 EACH EACH EACH INTAKE, SW -504 INTAKE, SW -507 INTAKE, SW -508 INTAKE, SW -509 EACH EACH EACH INTAKE, SW -509 MODIFIED INTAKE, SW -510 EACH EACH EACH INTAKE, SW -510 MODIFIED INTAKE, SW -512, 24 IN. EACH MANHOLE ADJUSTMENT, MINOR MANHOLE ADJUSTMENT, MAJOR CONNECTION TO EXISTING MANHOLE CONNECTION TO EXISTING INTAKE EACH EACH EACH EACH EACH EACH 2,773.00 2.00 1.00 2.00 10.00 1.00 1.00 9.00 1.00 26.00 5.00 17.00 2.00 1.00 3.00 2.00 4.00 1.00 2.00 5.00 0610 0620 2502-8212036 2502-8220193 0630 2503-0114212 0640 2503-0114215 Appl. for Payment SUBDRAIN, LONGITUDINAL, (SHOULDER) 6 IN. DIA. SUBDRAIN OUTLET (RF -19C) STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 12 IN. STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 15 IN. LF 11, 630.00 EACH 148.00 14.00 LF LF 1,462.00 Page 2 of 10 Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 Qty. Complete P Qty. Complete Last Period Qty. Complete this Period Unit Price Value Complete Value Complete this Pay Period :IPATORY) 0.00 0.00 0.00 $1.00 $ - $ 0.00 0.00 0.00 $1.00 $ - $ 14.00 14.00 0.00 $120.00 $ 1,680.00 $ 32.73 32.73 0.00 $29.00 $ 949.17 $ 0.00 0.00 0.00 $511.00 0.00 0.00 0.00$ $28.00 $ - $ $ 0.00 0.00 0.00 $6,500.00 0.00 0.00 0.00 $60.00 $ - $ 0.00 0.00 0.00 $99.50 $ _ $ 496.00 496.00 0.00 $635.00 $ _ $ 314,960.00 $ . $ 0.00 0.00 0.00 $1,000.00 0.00 0.00 0.00 $450.00 $ - $ $ $ 0.00 0.00 0.00 $1,100.00 $ $ 1.00 1.00 0.00 $2,225.00 $ 2,225.00 $ 0.00 0.00 0.00 $20.50 0.00 0.00 0.00 $3,200.00 $ - $ 0.00 0.00 0.00 $4,750.00 $ _ $ 0.00 0.00 0.00 $5,450.00 $ _ $ 2.00 $ _ $ 2.00 0.00 $4,550.00 $ 9,100.00 $ 1.00 1.00 0.00 $4,400.00 $ 4,400.00 $ 1.00 1.00 0.00 $6,500.00 0.00 0.00 0.00 $2,950.00 $ 6,500.00 $ 0.00 0.00 0.00 $4,500.00 $ - $ _ 2.00 2.00 0.00 $3,360.00 $ _ $ 0.00 0.00 0.00 $3,440.00 $ 6,720.00 $ 0.00 0.00 0.00 $3,850.00 $ $ _ 0.00 0.00 0.00 $4,600.00 $ - 0.00 0.00 0.00 $4,700.00 $ _ $ 0.00 0.00 0.00 $4,800.00 $ _ $ 0.00 0.00 0.00 $2,400.00 $ _ $ 0.00 $ _ $ 0.00 0.00 $600.00 $ _ $ 0.00 0.00 0.00 $2,250.00 1.00 1.00 0.00 $1,200.00 $ - $ 0.00 0.00 0.00 $1,200.00 $ 1,200.00 $ 2,069.00 1,484.00 585.00 $11.00 $ _ $ 22,759.00 $ $ 6,435.00 11.00 11.00 0.00 $150.00 10.50 10.50 0.00 $88.00 $ 1,650.00 $ 924.00 $ _ $ 258.00 234.00 24.00 $38.00 $ 9,804.00 $ 912.00 Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 Appl. for Payment Page 3 of 10 Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 Item No. Item Code Description Units Est. Qty. Complete Qty Complete Last Period Qty. Complete this Period Unit Price Value Complete Value Complete this Pay Period DIVISION 1 (PARTICIPATORY) STORM ORM SEWER GRAVITY Y MAIN TRENCHED, 0650 2503-0114218 REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 18 IN. STORM LF 1,685.00 903.00 701.00 202.00 $35.00 $ 31,605.00 $ 7,070.00 0660 2503-0114224 SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 24 IN. LF 668.00 42.00 42.00 0.00 $62.50 $ 2,625.00 $ 0670 2503-0114230 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 30 IN. STORM LF 180.00 168.00 32.00 136.00 $78.00 $ 13,104.00 $ 10,608.00 0680 2503-0114236 SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 36 IN. STORM LF 902.00 200.00 200.00 0.00 $104.00 $ 20,800.00 $ 0690 2503-0114242 SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 42 IN. STORM LF 124.00 0.00 0.00 0.00 $129.00 $ - $ 0700 2503-0114248 SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 48 IN. STORM L F 83.00 24.00 24.00 0.00 $145.00 $ 3,480.00 $ 0710 2503-0114254 SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 54 IN. STORM LF 78.00 0.00 0.00 0.00 $179.00 $ _ $ 0720 2503-0114260 SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 60 IN. STORM LF 157.00 157.00 157.00 0.00 $211.00 $ 33,127.00 $ 0730 2503-0116237 SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE ARCH PIPE (RCAP), 2000D (CLASS A -III), 37 IN. X 23 IN. STORM LF 190.00 190.00 190.00 0.00 $87.00 $ 16,530.00 $ 0740 2503-0116259 SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE ARCH PIPE (RCAP), 2000D (CLASS A -III), 59 IN. X 36 IN. REMOVE LF 57.00 0.00 0.00 0.00 $188.00 $ $ 0750 2503-0200036 STORM SEWER PIPE LESS THAN OR EQUAL TO 36 IN. REMOVE LF 4,005.00 250.00 96.00 154.00 $11.00 $ 2,750.00 $ 1,694.00 0760 2503-0200136 STORM SEWER PIPE GREATER THAN 36 IN. REMOVE LF 565.00 0.00 0.00 0.00 $17.00 $ - $ 0770 2503-0200236 AND REINSTALL STORM SEWER PIPE LESS THAN OR EQUAL TO 36 IN. STORM LF 68.00 0.00 0.00 0.00 $65.00 $ $ 0780 0800 2503-0200341 2504-0220000 SEWER ABANDONMENT, FILL AND PLUG, LESS THAN OR EQUAL TO 36 IN. DIA. SANITARY LF 50.00 0.00 0.00 0.00 $_ SEWER SERVICE RELOCATION EACH 4.00 4.00 0820 2510-6745850 REMOVAL OF PAVEMENT SY 34,286.80 12,704.83 4.00 0.00 $1,825.00 $ 7,300.00 $ 0830 2510-6750600 REMOVAL OF INTAKES AND UTILITY ACCESSES EACH 11,815.13 889.70 $7.70 $ 97,827.19 $ 6,850.69 0840 2511-6745900 REMOVAL OF SIDEWALK SY 57.00 991.60 7.00 161.78 3.00 4.00 $275.00 $ 1,925.00 $ 1,100.00 0850 2511-7526004 SIDEWALK, P.C. CONCRETE, 4 IN. SY 161.78 0.00 $9.00 $9 $ 1,456.02 $ 0860 2511-7526005 SIDEWALK, P.C. CONCRETE, 5 IN. 424.70 851.70 110.41 0.00 0.00 110.41SY $29.50 $ 3,257.10 $ 3,257.10 0870 2511-7526006 SIDEWALK, P.C. CONCRETE, 6 IN.$30.00 SY 255.50 0.00 0.00 0.00 $ - $ - 0880 2511-7528101 DETECTABLE WARNINGS SF 490.00 0.00 0.00 0.00 $36.00 $ $ _ 0890 2512-1725206 CURB AND GUTTER, P.C. CONCRETE, 2.0 FT. LF 1,869.00 895.00 0.00 0.00 $36.00 $ $ 0900 2512-1725256 CURB AND GUTTER, P.C. CONCRETE, 2.5 FT. LF 1,848.00 327.00 864.00 31.00 $16.00 $ 14,320.00 $ 496.00 0910 2515-2475005 DRIVEWAY, P.C. CONCRETE, 5 IN. SY 187.80 281.00 327.00 0.00 $18.00 $ 5,886.00 $ 0920 2515-2475006 DRIVEWAY, P.C. CONCRETE, 6 IN. SY 691.90 0.00 60.49 220.51 $32.50 $ 9,132.50 $ 7,166.58 0930 2515-2475007 DRIVEWAY, P.C. CONCRETE, 7 IN. SY 78.60 0.00 0.00 0.00 $38.00 $ _ $ 0940 2515-6745600 REMOVAL OF PAVED DRIVEWAY SY 1,452.80 173.80 0.00 0.00 $40.00 $ $ COMBINED CONCRETE SIDEWALK AND RETAINING 173.80 0.00 $9.00 $ 1,564.20 $ 0950 2516-8625000 WALL CY 44.50 0.00 0.00 0.00 $495.00 $ - $ Appl. for Payment Page 3 of 10 Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 Item No. Item Code I Description Units Est. Qty. Qty. Complete 0960 0970 0980 2516-8725000 2518-6910000 2519-1001000 P.C. CONCRETE RETAINING WALL SAFETY CLOSURE DIVISION 1 (PARTICIPATORY) Qty. Qty. Complete Complete this Unit Price Last Period Period Value Complete Value Complete this Pay Period FENCE, CHAIN LINK, VINYL COATED CY EACH 0990 1000 1010 1020 1030 2519-4200090 2519-4200190 2524-6765010 2524-9276010 2524-9276021 REMOVAL AND REINSTALLATION OF FENCE, WOOD REMOVAL OF FENCE, WOOD REMOVE AND REINSTALL SIGN AS PER PLAN PERFORATED SQUARE STEEL TUBE POSTS PERFORATED SQUARE STEEL TUBE POST ANCHOR, BREAK -AWAY SOIL INSTALLATION LF 63.00 39.00 170.00 0.00 13.00 0.00 11.00 0.00 2.00 0.00 0.00 0.00 $650.00 $225.00 LF 20.00 0.00 0.00 0.00 LF EACH LF 7.00 62.00 0.00 0.00 0.00 245.00 0.00 0.00 0.00 0.00 0.00 0.00 $40.00 $50.00 $25.00 $150.00 EACH 13.00 0.00 0.00 0.00 1040 1050 1060 2524-9276024 2524-9325001 2525-0000100 1070 1080 2525-0000120 2527-9263109 1090 1100 1110 2527-9263137 2527-9263180 2527-9263190 1120 1130 1140 1150 1160 2528-8400048 2528-8400256 2528-8445110 2528-8445113 PERFORATED SQUARE STEEL TUBE POST ANCHOR, BREAK -AWAY CONCRETE INSTALLATION TYPE A SIGNS, SHEET ALUMINUM TRAFFIC SIGNALIZATION REMOVAL OF TRAFFIC SIGNALIZATION PAINTED PAVEMENT MARKING, WATERBORNE OR SOLVENT -BASED PAINTED SYMBOLS AND LEGENDS, WATERBORNE OR SOLVENT -BASED PAVEMENT MARKINGS REMOVED 12.00 EACH 0.00 0.00 0.00 SF LS 501.00 0.00 0.00 LS 1.00 1.00 0.011897 0.011897 0.00 $10.00 $200.00 $350.00 0.000000 0.20 0.20 0.00 $15.50 $925,000.00 STA 459.97 105.25 105.25 0.00 $12,500.00 EACH 59.00 2.00 2.00 0.00 SYMBOLS AND LEGENDS REMOVED TEMPORARY BARRIER RAIL, CONCRETE TEMPORARY TRAFFIC SIGNALS TRAFFIC CONTROL FLAGGERS 1170 1180 2529-5070110 2529-5070120 2529-8174010 1190 2533-4980005 1200 2551-0000110 1210 1220 2554-0204000 2599-9999005 1230 2599-9999005 1240 1250 1260 1270 2599-9999005 2599-9999005 2599-9999005 2599-9999005 1280 2599-9999009 PATCH FULL -DEPTH FINISH BY AREA PATCH FULL -DEPTH FINISH BY COUNT SUBBASE (PATCH) MOBILIZATION TEMP CRASH CUSHION WATER SERVICE STUB, COPPER LINE REPLACEMENT INTAKE PROTECTION STA EACH LF EACH LS EACH 74.18 6.00 21.95 21.95 0.00 $36.75 $110.00 5,320.00 5.00 1.00 100.00 0.00 2,981.00 2.00 0.27 0.00 2,957.00 2.00 0.25 0.00 24.00 0.00 0.02 0.00 SY 47.20 0.00 EACH 4.00 0.00 SY LS 47.20 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $70.00 $90.00 $7.25 $7,000.00 $61,300.00 $335.00 $250.00 $350.00 EACH 1.00 8.00 0.50 4.00 EACH 4.00 4.00 0.50 4.00 4.00 0.00 0.00 0.00 $26.00 $309,550.00 MAINTENANCE OF INTAKE PROTECTION PRECAST CONCRETE BOX CULVERT PLUG, 8 FT. X 5 FT. REMOVAL OF INTAKE PROTECTION SCHOOL SPEED LIMIT ASSEMBLY WITH FLASHING BEACONS SUBDRAIN CLEANOUT EACH 66.00 20.00 EACH 132.00 0.00 20.00 0.00 0.00 0.00 $825.00 $2,000.00 $100.00 EACH 1.00 0.00 0.00 0.00 EACH 66.00 12.00 12.00 0.00 $5.00 $3,300.00 EACH 1.00 0.00 0.00 0.00 EACH 19.00 0.00 0.00 0.00 $25.00 $25,000.00 1290 2599-9999010 1300 2599-9999018 1310 1320 1330 2599-9999018 2601-2634105 2601-2636044 PRECAST CONCRETE BOX CULVERT, 7 FT. X 3 FT. RECTANGULAR RAPID FLASHING BEACON INSTALLATION STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS C, CLASS 3 DURABILITY, 8 IN., STAMPED STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS M, CLASS 3 DURABILITY, 8 IN., STAMPED MULCHING, BONDED FIBER MATRIX SEEDING AND FERTILIZING (URBAN) LF 107.00 107.00 107.00 0.00 $1,400.00 LS 1.00 0.00 0.00 0.00 244.00 SY 244.00 244.00 0.00 $510.00 $8,750.00 114.60 SY 0.00 0.00 0.00 1340 2601-2638352 SLOPE PROTECTION, WOOD EXCELSIOR MAT Appl. for Payment ACRE ACRE SQ 3.70 3.70 0.00 0.00 0.00 0.00 266.70 0.00 Page 4 of 10 0.00 0.00 0.00 0.00 $ 75.00 $105.00 $2,500.00 $1,200.00 $6.00 $ $ 2,925.00 $ $ 450.00 $ $ $ 11,005.00 $ 2,500.00 $ 3,867.94 $ 220.00 $ $ $ 1,536.50 $ $ $ 21,612.25 $ 14,000.00 $ 16,551.00 $ 174.00 $ 1,226.00 $ 154,775.00 $ 3,300.00 $ 8,000.00 $ $ $ 2,000.00 $ $ 300.00 $ $ 54,570.00 $ $ 18,300.00 $ $ $ Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 Item No. Item Code Description Units Est. Qty. Qty' Complete Qty. Complete Last Period Qty. Complete this _ Period Unit Price Value Complete Value Complete this Pay Period DIVISION 1 (PARTICIPATORY) 1350 2602-0000020 SILT FENCE LF 3,220.00 2,441.00 2,441.00 0.00 $1.75 $ 4,271.75 $ - 1360 2602-0000030 SILT FENCE FOR DITCH CHECKS LF 65.00 0.00 0.00 0.00 $4.50 $ - $ - 1370 2602-0000071 REMOVAL OF SILT FENCE OR SILT FENCE FOR DITCH CHECKS LF 3,285.00 0.00 0.00 0.00 $0.25 $ $ 1380 2602-0000101 MAINTENANCE OF SILT FENCE OR SILT FENCE FOR DITCH CHECK LF 3,285.00 0.00 0.00 0.00 $0.25 $ $ 1390 2602-0010010 MOBILIZATIONS, EROSION CONTROL EACH 6.00 2.00 2.00 0.00 $500.00 $ 1,000.00 $ - 1400 2602-0010020 MOBILIZATIONS, EMERGENCY EROSION CONTROL EACH 3.00 0.00 0.00 0.00 $1,000.00 $ $- 8001 2303-0246422 ASPHALT BINDER, PG 64-22 TON 215.70 144.34 108.91 35.43 $532.80 $ 76,904.35 $ 18,877.10 DIVISION 1 PROJECT TOTALS $ 1,390,889.51 $ 121,834.57 Appl. for Payment Kimball Ave from Tower Park Dr to Acadia St Page 5 of 10 STP -U-8155(731)--70-07 Item No. Item Code Description Units Est. Qty. Qty' Complete Qty. Complete Last Period Qty. Complete this Period Unit Price Value Complete Value Complete this Pay Period DIVISION 2 (NON -PARTICIPATORY) 0410 2435-0130148 MANHOLE, SANITARY SEWER, SW -301, 48 IN. EACH 4.00 0.00 0.00 0.00 $3,300.00 $ - $ - 0590 2435-0700010 CONNECTION TO EXISTING MANHOLE EACH 3.00 0.00 0.00 0.00 $1,200.00 $ - $ - 0790 2504-0110008 SANITARY SEWER GRAVITY MAIN, TRENCHED, 8 IN. LF 797.00 0.00 0.00 0.00 $61.00 $ $ 0810 2504-0240036 REMOVE SANITARY SEWER PIPE LESS THAN OR EQUAL TO 36 IN. LF 800.00 0.00 0.00 0.00 $14.50 $ $ 0830 2510-6750600 REMOVAL OF INTAKES AND UTILITY ACCESSES EACH 5.00 0.00 0.00 0.00 $275.00 $ - $ - 1020 2524-9276010 PERFORATED SQUARE STEEL TUBE POSTS LF 80.00 0.00 0.00 0.00 $10.00 $ - $ - 1030 2524-9276021 PERFORATED SQUARE STEEL TUBE POST ANCHOR, BREAK -AWAY SOIL INSTALLATION EACH 8.00 0.00 0.00 0.00 $200.00 $ $ 1050 2524-9325001 TYPE A SIGNS, SHEET ALUMINUM SF 50.00 0.00 0.00 0.00 $15.50 $ - $ - DIVISION 2 PROJECT TOTALS II $ - $ - * Quantity has been changed by change order Appl. for Payment Kimball Ave from Tower Park Dr to Acadia SI Page 6 of 10 STP -U-8155(731)--70-07 Appl. for Payment Change Orders DESCRIPTION DATE PERCENT COMPLETE TOTAL VALUE VALUE COMPLETE Change Order 1 - Asphalt Binder Change 6/29/2014 100.0% $0.00 $0.00 100% $12,100.40 $12,100.40 $0.00 $0.00 $5,920.00 AT PROJECT 100% $5,920.00 $0.00 $4,270.00 SUBDRAIN CLEANOUT MATERIALS $1,433.55 AT PROJECT $0.00 $1,433.55 $0.00 $1,433.55 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS C OR M, CLASS 3 DURABILITY, 8 IN, PLAIN OR STAMPED MATERIALS $0.00 ELSEWHERE 90% $40,390.73 $34,749.07 $0.00 MEDIAN, DOWELLED P.C. CONCRETE, 6 INCH OR AS PER PLAN MATERIALS $1,830.00 ELSEWHERE 90% $0.00 $1,647.00 $0.00 DETECTABLE WARNING MATERIALS $10,951.40 $0.00 90% $9,856.26 $0.00 $9,856.26 $0.00 TOTAL CHANGE ORDERS: $0.00 $0.00 Stored Materials DESCRIPTION VALUE OF INVOICED MAT'LS STORAGE LOCATION (AT PROJECT / ELSEWHERE) PERCENT OF INVOICE COST TO BE PAID ALLOWABLE PAYMENT AMOUNT VALUE OF CONTRACT ITEMS ( ) INSTALLED TO DATE CURRENT VALUE SUBDRAIN, LONGITUDINAL, (SHOULDER) 6 IN. DIA. MATERIALS $12,100.40 AT PROJECT 100% $12,100.40 $12,100.40 $0.00 SUBDRAIN OUTLET (RF -19C) MATERIALS $5,920.00 AT PROJECT 100% $5,920.00 $1,650.00 $4,270.00 SUBDRAIN CLEANOUT MATERIALS $1,433.55 AT PROJECT 100% $1,433.55 $0.00 $1,433.55 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS C OR M, CLASS 3 DURABILITY, 8 IN, PLAIN OR STAMPED MATERIALS $44,878.59 ELSEWHERE 90% $40,390.73 $34,749.07 $5,641.66 MEDIAN, DOWELLED P.C. CONCRETE, 6 INCH OR AS PER PLAN MATERIALS $1,830.00 ELSEWHERE 90% $1,647.00 $1,647.00 $0.00 DETECTABLE WARNING MATERIALS $10,951.40 ELSEWHERE 90% $9,856.26 $0.00 $9,856.26 TOTAL STORED MATERIALS: $21,201.47 Page 7 of 10 Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 TOTAL WORK COMPLETED Total TOTAL CONTRACT AMOUNT PERCENT COMPLETE STORED MATERIALS GROSS AMOUNT DUE LESS RETAINAGE OF SUBTOTAL DUE LESS PREVIOUS PAYMENTS $ 1,390,889.51 $ 5,914,306.72 23.52% $ 21,201.47 $ 1,412,090.98 3.00% of GROSS AMOUNT DUE or $30,000.00 (WHICHEVER $30,000.00 IS LESS) PAYMENT NUMBER / TIME PERIOD DATE AMOUNT Pay Estimate One (1) / 5/19/2014 - 6/6/2014 6/6/2014 $77,034.41 Pay Estimate Two (2) / 6/6/2014 - 6/27/2014 7/2/2014 $170,378.75 Pay Estimate Three (3) / 6/27/2014 - 7/11/2014 7/17/2014 $308,307.66 Pay Estimate Four (4) / 7/12/2014 - 7/25/2014 7/29/2014 $142,198.24 Pay Estimate Five (5) / 7/26/2014 - 8/8/2014 8/12/2014 $332,050.29 Pay Estimate Six (6)/8/9/2014 - 8/22/2014 8/28/2014 $134,821.46 Pay Estimate Seven (7) / 8/23/2014 - 9/5/2014 9/11/2014 $48,210.65 Pay Estimate Eight (8) / 9/6/2014 - 9/19/2014 9/25/2014 $47,254.97 $ 1,382,090.98 $ 1,261256.43 )121,834.55 NET DUE THIS ESTIMATE Appl. for Payment Page 8 of 10 I$ Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 COST BREAKDOWN FOR CITY OF WATERLOO FUND ALLOCATION Storm Sewer Fund (large sewer pipe) work completed $ 428,857.00 Retainage 3% or share of $30,000.00 $ 9,111.11 Subtotal due $ 419,745.89 Less previous payments $ 418,885.56 Fund allocation this pay application $ 860.33 PARTICIPATORY (80-20) work completed $ 983,233.98 Retainage 3% or share of $30,000.00 $ 201888.89 Subtotal due $ 962,345.09 Less previous payments $ 841,370.87 Fund allocation this pay application $ 120,974.22 NON -PARTICIPATORY (Sanitary Sewer Fund) work completed $ - Retainage 3% or share of $30,000.00 $0.00 Subtotal due $0.00 Less previous payments $0.00 Fund allocation this pay application __$' Total Due this Pay Application _ i$ 121,834.55 )4, Appl. for Payment Kimball Ave from Tower Park Dr to Acadia St Page 9 of 10 STP -U-8155(731)--70-07 THE UNDERSIGNED CONTRACTOR HEREBY SWEARS UNDER PENALTY OF PERJURY THAT (1) ALL PREVIOUS PAYMENTS RECEIVED FROM THE OWNER ON ACCOUNT OF WORK PERFORMED UNDER THE CONTRACT REFERRED TO ABOVE HAVE BEEN APPLIED BY THE UNDERSIGNED TO DISCHARGE IN FULL ALL OBLIGATIONS OF SAID CONTRACT, AND (2) ALL MATERIALS AND EQUIPMENT INCORPORATED INTO THE WORK ARE FREE AND CLEAR OF ALL LIENS, CLAIMS, SECURITY, INTERESTS, AND ENCUMBRANCES. CONTRACT R: CEDAR VALLEY CORP., LLC BY: [�►sl i/vim^" —` TITLE: f3o Ate -- /D/q//�` DATE: COUNTY OF: BLACK HAWK STATE OF: IOWA BEFORE ME THIS DAY OF 2014 PERSONALLY APPEARED , KNOWN TO ME WHO BEING DULY SWORN, DID DEPOSE AND SAY THAT HE IS THE AUTHORIZED COMPANY OFFICIAL OF THE ABOVE-MENTIONED CONTRACTOR; THAT HE EXECUTED THE STATEMENTS ON BEHALF OF SAID CONTRACTOR; AND THAT ALL THE STATEMENTS CONTAINED THEREIN ARE TRUE, CORRECT, AND COMPLETE. MY COMMISSION EXPIRES NOTARY PUBLIC: THIS REQUEST FOR PAYMENT, AS PREPARED BY THE CONTRACTOR, SUBSTANTIALLY COMPLIES WITH THE PAYMENT PROVISIONS OF THE CONTRACT DOCUMENTS, AND IS THEREFORE RECOMMENDED FOR APPROVAL. AMENT DESIGN WATERLOO, IA BY: /(4--0-A-0""`' DATE: /6,4 THE CITY OF WATERLOO, IOWA HAS CONSIDERED AND HEREBY APPROVES THIS APPLICATION FOR PAYMENT. if BY: DATE: Appl. for Payment Page 10 of 10 Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A102014 Vendor 1220 October 13, 2014 Vendor Name Ritland+Kuiper Address City & State ************************************* Batch # Keyed By: Department: Engineering Grant/Project Code # Invoice Date Invoice No. Qty/Unit Amount Description G.L. Distribution U.S. Hwy 63 Franklin -Newell Corridor Est # 7 411-07-7500-2103 10/2/14 Inv # 7 $1,062.50 Enhancements NHSX-063-6(75)--3H-07 100% City bond money TOTAL 1,062.50 Special Instructions C,/(X C/ �� � tS1,4_ /-1,0 10/13/14 Submitted By Date Approved By Date An Equal Opportunity/Affirmative Action Employer RITLAN D+ KU I PER LANDSCAPE ARCHITECTS October 2, 2014 Jeff Bales, Associate Engineer Engineering Department City of Waterloo 715 Mulberry Street Waterloo, Iowa 50701 INVOICE No. 7 RE: U.S. Highway 63 Franklin -Newell Corridor Enhancements Iowa DOT Project No. NHSX-063-6(75)--3H-07 Waterloo, Iowa Summary of Fees for Invoice No. 7 RITLAND+KUIPER Landscape Architects Services performed from 09/01/14 — 09/30/14 Ritland — 0 hours @ $110.00/hr Kuiper — 12.5 hours @ $85/hr RKLA Subtotal Total Billing Invoiced for Project to Date Less Previous Billing Total Amount Due Total Billing Due for Invoice No. 7 Thank you, Craig Ritland, FASLA $ 0.00 $ 1,062.50 $ 1,062.50 / $ 15,072.50 $ 14,010.00 $ 1,062.50 '$ 1,062.50 RITLAND+KUIPER LANDSCAPE ARCHITECTS 501 SYCAMORE STREET • MEZZANINE A • WATERLOO, IOWA 50703 • PHONE 319.233.8090 • FAX 319.233.9772 • www.ritlandkuiper.com IOWA CITIES INFILTRATION & INFLOW SUMMARY CITY OF ATOONA BOONE CRESTON DES MOINES DUBUQUE GRINNELL INDIANOLA KNOXVILLE NORWALK WINDSOR HEIGHTS WATERLOO I & I PROGRAM TITLE Footing Drain Disconnectio n Program Property Protection Pilot Program Certificate of I & I Compliance, Infiltration & Inflow Program Private Property Protection Program Inflow & Infiltration (I & I) Program Sump Pump Inspection & Disconnect Financial Assistance Grant Policy Infiltration & Inflow Policy I & I Sewer Rehabilitation Program Foundation Drain Removal Districts S.O.S. Program Foundation Drain Disconnect PAYMENT OR MAXIMUM REIMBURSE- MENT DETAILS $700 - $1,400 (Tier Dependent) City pays up to $2,500 after the first $250 25% Reimbursement not to exceed $3,000 City pays up to $1,000 50% Reimbursemen t after the first $500, not to exceed $3,000 $500 - $1,000 (Tier Dependent) 25% Reimburse- ment not to exceed $875 25% Reimbursement not to exceed $875 $750 Loans are up to 50% forgivable depending on property owner income Reimburse - ment not to exceed $2000. WHAT PENALTIES $100 / Month Surcharge $30 - $50/Month Surcharge Cost to obtain an administrative search warrant $20 - $100 per month surcharge (2015-2019) $50 - $70 per month surcharge $50 - $70 per month surcharge $50 - $100 per month surcharge $50 per month surcharge Estimate of materials required to install sump pump and hook up footing drains Prepared by Jason Van Clark 10/20/2014 wire exits 10 Scenario 1: Plumbing bill is $3000, owner does repairs himself wire sadles 5 Waterloo saves $1500 hole saw 15 Owner saves $1000 sump pump 135 pit 25 Scenario 2: Plumbing bill is $2000, owner does repairs himself pit cover 10 Waterloo saves $1500 pipe (1.51(40 ft) 25 Owner saves $500 pipe elbow - qty 5 15 sump check valve 15 Scenario 3: Plumbing bill is $3000, owner has plumber do repairs concrete 10 Waterloo saves $0 chisel 15 Owner loses $1000 hammer 20 gfi 20 Scenario 4: Plumbing bill is $2000, owner has plumber do repairs wall box 4 Waterloo saves $0 box cover 2 Owner saves $0 wire 30 breaker 10 concrete blade 15 pvc cement 5 rock Total 10 396 41* Fields of Opportunities RECEIVED OCT 2 ? 2014 STATE OF IOWA TERRY E. BRANSTAD, GOVERNOR DEPARTMENT OF NATURAL RESOURCES CHUCK GIPP, DIRECTOR KIM REYNOLDS, LT. GOVERNOR October 14, 2014 The Honorable Buck Clark, Mayor City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 To Whom It May Concern: Please find enclosed a copy of a Public Notice which is being published by IDNR in the Des Moines Register and the Waterloo Courier regarding the application of John Deere Waterloo Works for units permitted under the federal Prevention of Significant Deterioration (PSD) regulations. This notice is being sent to you pursuant to the provisions of 40 Code of Federal Regulations 51.166(q)(1), which requires that specific notification of this public notice must be given to you. If you have any questions or concerns on this, please call me at (515) 725-9560. Sincerely, Karen Kuhn Air Quality Bureau Iowa Department of Natural Resources 7900 Hickman Road, Suite 1 /Windsor Heights, Iowa 50324 515-725-9500 FAX 515-725-9501 http://www.iowacleanair.gov/ Public Notice Iowa Department of Natural Resources Notice is hereby given that the Iowa Department of Natural Resources (IDNR) has under review a Prevention of Significant Deterioration (PSD) Air Quality construction permit application submitted by John Deere Waterloo Works for modification to their plants located at 300 West Commercial Street and 2000 Westfield Avenue in Waterloo, Iowa. Based upon the information provided by the applicant, IDNR has determined that this project involves modifications to existing PSD permits. The permit application has met the requirements of 40 CFR 52.21 and 567 Iowa Administrative Code 33.3(455B). A copy of the complete permit file, the draft permit, the Fact Sheet (Technical Support Document) and the application are available for public inspection at the Iowa Department of Natural Resources, Air Quality Bureau, 7900 Hickman Road, Suite #1, Windsor Heights, Iowa 50324 and also the Waterloo Public Library, 415 Commercial Street, Waterloo, Iowa 50701. In addition, a copy of the fact sheet and draft permits can be found on the Department's website (www.iowacleanair.com). All comments regarding the permit modifications must be received on or before the end of the public comment period, which will run from October 16, 2014 to November 15, 2014. A public hearing may be held if requested prior to October 31, 2014. Written and signed comments may also be directed to Karen Kuhn, PE, Air Quality Bureau, Iowa Department of Natural Resources, 7900 Hickman Road, Suite #1, Windsor Heights, Iowa 50324; Phone: 1-515-725-9560; FAX: 1-515-725-9501; or Email: karen.kuhn@dnr.iowa.gov Upon the issuance of the permits, all comments and the permits will be available to the public at the IDNR office and for a month at the Waterloo Public Library. CITY OF WATERLOO, IOWA COUNCIL RECORD AYES MS. COLE ✓ . V9' MR. JONES v MR. SCHMITT� MR. LIND MR. MORRISSEY i -t vt ' MR. WELPER MR. HART \(k I'J� NAYS ABSENT ABSTAIN I i`{� '.5/