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HomeMy WebLinkAbout11/03/2014THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS MONDAY, NOVEMBER 3, 2014 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) issue per meeting for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. November 3, 2014 Page 2 Roll Call. Moment of Silence. Pledge of Allegiance: Tom Lind, Council Member At Large. Agenda, as proposed or amended. Minutes of October 27, 2014, Regular Session, as proposed. Proclamation declaring November 3-7, 2014 as "Radiologic Technology Week". Proclamation declaring November 2014 as "Pancreatic Cancer Awareness Month". Recognition of Alan "Doc" Mills as 2014 Team Member of the Month - November. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request to certify the following assessments to properties for work performed by the Water Works, together with recommendation of approval of Board of Water Works Trustees: Address and amount to certify: 120 Lafayette Street - $910.00 Submitted by Dennis Clark, General Manager of Waterloo Water Works 3. Request of Jennifer Kresser for tax exemptions for the construction of a new twin dwelling (condo) valued at $144,900 located at 4114 Mourning Dove Drive and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning & Development Director 4. Request of Elvis Cejvanovic for tax exemptions for the construction of a new single family dwelling valued at $200,000 located at 1935 Red Tail Drive and located in the City Limits Urban Revitalization Area (CLURA). Submitted by Noel Anderson, Community Planning & Development Director 5. Request of Marc Stanford for tax exemptions for the construction of a new single family dwelling valued at $145,000 located at 337 Monroe Street and located in the Consolidated Urban Revitalization Area (CURA). Submitted by Noel Anderson, Community Planning & Development Director November 3, 2014 Page 3 6. Resolution setting date of hearing as November 17, 2014 to approve proposed 3 -year lease agreement in the amount of $600.00/ month, plus demolition activities, between American Pattern Storage, LLC and the City of Waterloo for lease of the former Food Bank building generally located at the southeast corner of East 11th Street and Sycamore Street; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning & Development Director 7. Resolution setting date of hearing as November 17, 2014 for the sale and conveyance of city -owned property located at 923 Lafayette Street to Chastity P. Thomas with a purchase price of $121,000.00 through the Neighborhood Stabilization Program; and instruct City Clerk to publish notice. Submitted by Rudy Jones, Community Development Director b. Motion to approve the following: 1. Travel Requests Name & Title of Amount Personnel Class/ Meeting Destination Date(s) not to exceed Mohammad 2014 Adaptive Ames, IA 11/ 18/ 14- $190.00 Elahi, Traffic Traffic Signal 11/ 19/ 14 Engineer Technology & Traffic & Safety Engineering Forum 2. Correct expiration date of the appointment of Dr. Cindy Hahn to the ADA Compliance commission to expire on October 20, 2017, not October 6, 2017. Submitted by Mayor Buck Clark 3. Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Kings & Queens 304 W. 4th St. Class C Liquor Renewal 09/11/15 X November 3, 2014 Page 4 PUBLIC HEARINGS 2. Request of Iowa Development Enterprises to vacate a 15' wide platted utility easement along the south property line of Lot 1, Summerland Farms. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No comments on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance vacating a 15' wide platted utility easement along the south property line of Lot 1, Summerland Farms. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Aric Schroeder, City Planner RESOLUTIONS 3. Resolution approving award of bid to Murphy Tractor of Waterloo, Iowa for the rental of three (3) Motor Graders to support snow removal operations. Submitted by Mark Rice, Public Works Director 4. Resolution approving award of bid to Community Motors Co., Inc. of Cedar Falls, Iowa in the amount of $57,064.00 for the purchase of two (2) Chevrolet Colorado Compact Pickups. Submitted by JB Bolger, Golf & Downtown Area Maintenance Manager 5. Resolution approving Contract, Bonds and Certificate of Insurance with KWS, Inc. of Cedar Falls, Iowa in the amount of $37,400.00 for the Ansborough Avenue and Downing Avenue Traffic Safety Improvements; and authorize Mayor and City Clerk to execute said documents. Submitted by Sandie Greco, Traffic Operations Superintendent 6. Resolution approving award of contract to KWS, Inc. of Cedar Falls, Iowa in the amount of $46,855; and approving Contract, Bonds and Certificate of Insurance for the Fletcher Avenue and University Avenue Traffic Safety Improvements; and authorize Mayor and City Clerk to execute said documents. Submitted by Sandie Greco, Traffic Operations Superintendent 7. Resolution approving City of Waterloo to name a portion of a Private Street, Rapids Square, generally located south of 200 Ridgeway Avenue. Submitted by Noel Anderson, Community Planning & Development Director November 3, 2014 Page 5 8. Resolution approving Early Occupancy Agreement between American Pattern Storage, LLC and the City of Waterloo and for the use of the former food bank building, generally located at the southeast corner of East 11th Street and Sycamore Street, and authorizing the Mayor and City Clerk to sign said documents. Submitted by Noel Anderson, Community Planning & Development Director 9. Resolution approving request by Jim Chizek to rent approximately 196 square feet or 14'x 14' square feet of storage space for $140/month with utilities included, generally located at 1100-1112 Sycamore Street (former Black Hawk Sprinkler Building), and authorizing the Mayor and City Clerk to sign said documents. Submitted by Noel Anderson, Community Planning & Development Director 10. Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by J & K Contracting LLC of Ames, Iowa in the amount of $1,106,402 for the No Name Creek Interceptor Sewer, Contract No. 849 and receive and file two (2) year maintenance Bond. Submitted by Larry Smith, Waste Management Superintendent 11. Resolution approving Agreement with Iowa Department of Natural Resources for a $200,000 REAP Grant with a city match of $3,168 for the Sherwood Park Recreation Area - Phase II; and authorize Mayor to execute said document. Submitted by Paul Huting, Leisure Services Director OTHER COUNCIL BUSINESS 12. Request for proposal for Well Plugging, Demolition, and Site Clearance Services for former Rath Packing Company Well House located in the 1600 block of Sycamore Street. Motion to instruct Community Development Director to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of bid opening as November 20, 2014 and hearing as November 24, 2014; and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Submitted by Noel Anderson, Community Planning & Development Director ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT November 3, 2014 Page 6 Motion to adjourn. Suzy Schares, CMC City Clerk/ Human Resource Director MEETINGS Monday, November 3, 2014 3:40 p.m. - Council Work Session, Harold E. Getty Council Chambers 4:40 p.m. - Building and Grounds Committee, Harold E. Getty Council Chambers 5:10 p.m. - Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Civil Service Commission meeting minutes of September 26, 2014 on file in the City Clerk's office. 2. Waterloo Water Works Board of Trustees meeting minutes of September 17, 2014 on file in the City Clerk's office. 3. Communication from Fire Rescue on the notice of retirement of Dennis D. Curtis, 10th Year Fire Engineer, effective October 22, 2014 with recommendation of approval of payout of $7, 785.46 for unused benefits. 4. Communication from Leisure Services on the conclusion of employment of Jonathan Schmidt, Park Maintenance II - Forestry, effective October 22, 2014 with recommendation of approval of payout of $475.99 for unused benefits. CONTRACT PAYMENT SCHEDULE 1. Storm Water Lift Station (Blowers & Dry Run Creek Design), Contract No. 842 Pay estimate to AECOM in the total amount due of $37,338.76. 2. Gatewell Repair Project - BH Creek & Cedar River City, Contract No. 867 Pay estimate to AECOM in the total amount due of $1,211.96. 3. Kimball Avenue Transportation Improvement Project, Contract No. 843 Pay estimate to Cedar Valley Corp. in the total amount due of $57, 054.93. 4. Administrative Services, Commercial & Residential Lift Stations Pay estimate to INRCOG in the total amount due of $587.88. 5. Waterloo Stormwater Lift Station Hollywood, Cedar Bend, & Fletcher Ave. Payment to Snyder & Associates in the amount of $7,538.78. October 27, 2014 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, October 27, 2014. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Jones, Schmitt, Lind, Morrissey, Welper, and Hart. Moment of Silence. Pledge of Allegiance: Ron Welper, Ward 5 Council Member. 143738 - Hart/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, October 27, 2014, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 143739 - Schmitt/Hart to split item #8 on the agenda into two motions. Roll call -Ayes: Four. Nays: Three (Cole, Morrissey, and Welper). Motion carried. 143740 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, October 20, 2014, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Clark read a Proclamation declaring November 2014 as `Cedar Valley United Way Month". Hy -Vee presented a check to Friends of the Arts Center from proceeds of sponsored Stem & Stein event. CONSENT AGENDA 143741 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated October 27, 2014, in the amount of $3,205,289.88, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2014-928. 2. Request of William Chene for a concrete driveway to be located at 1301 Bertch Avenue together with recommendation of approval of City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2014-929. 3. Resolution setting date of bid opening as November 13, 2014 and hearing as November 17, 2014 to receive and read bid proposals for the sale of city owned property located at 323 Crescent Place, with a minimum bid proposal of $5,000 and a Development Agreement; and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2014-930. 4. Resolution setting date of hearing as November 24, 2014 to approve request of GMJ2 of Waterloo, Iowa to rezone 61.11 acres from "A-1" Agricultural District, "C-2" Commercial District and "M-1" Light Industrial District to "R -1,R -P" Planned Residence District, located at the northeast corner of East Shaulis Road and Texas Street, directly east of Highway 218; and instruct City Clerk to publish Notice. Resolution adopted and upon approval by Mayor assigned No. 2014-931. 5. Resolution setting date of hearing as November 10, 2014 to appeal the City Code requirement prohibiting vehicles from parking on the city -owned right-of-way, located along Paper Mill Street between LaPorte Road and Gladys Street; and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2014-932. October 27, 2014 Page 2 6. Resolution setting date of hearing as November 10, 2014, and adopt necessary resolutions and ordinances for the amended and restated Crossroads Waterloo Urban Renewal and Redevelopment Plan; and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2014-933. 7. Resolution setting date of hearing as November 10, 2014, and adopt necessary resolutions and ordinances for the amended and restated Downtown, Waterloo Riverfront Urban Renewal and Redevelopment Plan; and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2014-934. b. Motion to approve the following: 1. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) too exceed Marty Freshwater, Battalion Chief & Darryl Hartema, Mechanic Pick up new Fire Truck #305 Appleton, WI 10/21/14/- 10/22/14 $350.00 2. Recommendation of appointment of Officers Shawn Monroe, Robert Duncan, & Steven Bose to the rank of Police Sergeant effective November 1, 2014. 3. Recommendation of appointment of Sergeants Aaron McClelland, Gregory Fangman, & Jason Feaker to the rank of Police Lieutenant effective November 1, 2014. 4. Recommendation of appointment of Engineers, Josh Powers and Chris Charley to the rank of Fire Lieutenant effective October 23, 2014 and October 27, 2014 5. Recommendation of re -appointment of Ryan Vestal to the Board of Electrical Examiners & Appeals with term expiration of November 1, 2017. 6. Recommendation of re -appointment of Karen Atwood, Forest Dillavou, and David Chilcote to the International Property Maintenance Code Board of Appeals with term expiration of October 31, 2017. 7. Recommendation of re -appointment of Michael Hanson as an alternate to the International Property Maintenance Code Board of Appeals with term expiration of October 31, 2017. 8. 9. 10. Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Knights of Pythias- Furgerson Lodge #5 244 Ash St. Class C Liquor & Outdoor Service Renewal 09/16/15 X Jameson's Public House 310 E. 4th St. Class C Liquor & Outdoor Service, Catering Privileges Renewal 11/02/15 X Damon's Sports Bar & Grill 2122 Kimball Ave. Class C Liquor Renewal 10/04/15 X 11. Bonds Roll call vote -Ayes: Seven. Motion carried. Mr. Morrissey questioned if item 1.A.6 or 1.A.7 will change the type of TIF district and Noel Anderson, Community Planning and Development Director, explained that it will not. Mr. Schmitt pointed out that item 1.A.4 is scheduled for November 24, 2014. Mayor Clark recognized the promotions and the new appointments on the agenda. October 27, 2014 PUBLIC HEARINGS 143742 - Schmitt/Hart Page 3 that proof of publication of notice of public hearing on request of Valentine Enterprises, LLC at 729 W. Airline Highway for a site plan amendment to the "M - 2,P" Planned Industrial District to allow for the establishment of a new auto recycling salvage yard located at 729 W. Airline Highway, as published in the Waterloo Courier on October 16, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there was a petition presented to Planning and Zoning in December with approximately 40 signatures, which is less than 20%. Jim Draude, 843 W. Airline Hwy, spoke in opposition to the site plan amendment. Leah Morrison, Member Waterloo Planning and Zoning Commission, reported that the Commission is recommending denial due to the applicant has failing to meet the requirements of the Planning and Zoning Commission. Rick Westphal, 2232 Avon Ave., spoke in opposition to the salvage yard. Several members of the audience stood in opposition to the salvage yard. Tim Luce, Attorney for applicant, explained that the applicant has now complied with all requirements set by the Planning and Zoning Commission and requested that Council grant the request. William Smith, 2260 Ashland Ave., spoke in opposition to the salvage yard. Robert Burk, 950 Midland Street, spoke in opposition to the salvage yard. Chris Draude, 843 W. Airline Hwy, spoke in opposition to the salvage yard. Dennis Clark, 2204 Ashland Ave., spoke in opposition to the salvage yard. Jim Lawless, 2002 Ashland Ave., spoke in opposition to the salvage yard. Molly Plunket, 2135 Ashland Ave., spoke in opposition to the salvage yard. Leonard Hogela, owner of property located at 729 W. Airline Hwy, reported that he agrees to meet all requirements requested by the Planning and Zoning Commission. He reported that this is a permitted use of the property. Rick Kaiser, 435 & 437 W. Airline Hwy., spoke in opposition to the salvage yard. 143743 - Schmitt/Hart that the hearing be closed and oral and written comments be received and placed on file and recommendation of denial of Planning, Programming and Zoning Commission. Voice vote -Ayes: Seven. Motion carried. 143744 - Schmitt/Hart that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10- 4-4, approving a site plan amendment to the "M -2,P" Planned Industrial District to allow for the establishment of a new auto recycling salvage yard located at 729 W. Airline Highway", be received, placed on file, considered and passed for the first time. Roll call vote-Nayes: Seven (Cole, Jones, Schmitt, Lind, Morrissey, Welper, and Hart. Motion failed. 143745 - Hart/Morrissey that proof of publication of notice of public hearing on Purchase of Two (2) 2015 Chevrolet Colorado Trucks, as published in the Waterloo Courier on October 10, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 143746 - Hart/Morrissey that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 143747 - Hart/Morrissey October 27, 2014 Page 4 that "Resolution confirming approval of specifications, bid document, etc. for the Purchase of Two (2) 2015 Chevrolet Colorado Trucks, be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-935. 143748 - Hart/Morrissey that "Resolution authorizing to proceed for the Purchase of Two (2) 2015 Chevrolet Colorado Trucks", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-936. 143749 - Hart/Morrissey to receive, file and instruct City Clerk to read bids and refer to Leisure Services Director for review: Bidder Bid Amount Community Motors Co., Inc. Cedar Falls, IA 50613 Crew cab - $29,383 Extended cab - $27,681 Jerry Roling Motors Waverly, IA Crew cab - $29,720 Extended cab - $27,684 Rydell Chevrolet Waterloo, IA Crew cab - $29,699 Extended cab - $27,997 Witham Auto Center La Porte City, IA 50651 Crew cab - $30,633.16 + fee's Extended cab - $28,783.60 + fee's Voice vote -Ayes: Seven. 143750 - Hart/Welper that proof of publication of notice of public hearing on Rental of Three (3) Motor Graders to support snow operations, as published in the Waterloo Courier on October 8, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 143751 - Hart/Welper that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 143752 - Hart/Welper that "Resolution confirming approval of specifications, bid document, etc. for the Rental of Three (3) Motor Graders to support snow operations, be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-937. 143753 - Hart/Welper that "Resolution authorizing to proceed for the Rental of Three (3) Motor Graders to support snow operations", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-938. 143754 - Hart/Welper to receive, file and instruct City Clerk to read bids and refer to Public Works Director for review: Bidder Bid Amount Murphy Tractor Waterloo, IA With Wings - $90,000.00 Without Wings - $54,000.00 Voice vote -Ayes: Seven. 143755 - Morrissey/Hart that proof of publication of notice of public hearing on request of Daniel Fencl for a site plan amendment to the "R-2, C -Z" One and Two Family Residence Conditional Zoning District, to allow for the construction of a new office October 27, 2014 Page 5 building and parking lot, located at 1209 Dundee Avenue, as published in the Waterloo Courier on October 16, 2014, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 143756 - Morrissey/Hart that the hearing be closed and placed on file and recommendation of approval of Planning, Programming and Zoning Commission. Voice vote -Ayes: Seven. Motion carried. 143757 - Morrissey/Hart that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10- 4-4, approving a site plan amendment to the "R-2, C -Z" One and Two Family Residence Conditional Zoning District, to allow for the construction of a new office building and parking lot, located at 1209 Dundee Avenue", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 143758 - Morrissey/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Six. Nays: One (Lind). Motion carried. 143759 - Morrissey/Hart that "an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10- 4-4, approving a site plan amendment to the "R-2, C -Z" One and Two Family Residence Conditional Zoning District, to allow for the construction of a new office building and parking lot, located at 1209 Dundee Avenue", be received, placed on file, considered and passed for the second and third times and adopted. Roll call vote -Ayes: Roll call vote -Ayes: Six. Nays: One (Lind). Ordinance adopted and upon approval by Mayor assigned No. 5247. RESOLUTIONS 143760 - Cole/Schmitt that "Resolution approving award of contract to KWS, Inc. of Cedar Falls, Iowa in the amount of $37,400.00 for the Ansborough Avenue and Downing Avenue Traffic Safety Improvements", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-939. 143761 - Cole/Schmitt that "Resolution approving request by Midwest Development for the 14 -lot Final Plat of Audubon Heights Fourth Addition, generally located east of Hoff Road & north of W. Shaulis Road, to allow for the construction of 14 new single family homes", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-940. 143762 - Lind/Hart that "Resolution receiving and placing on file the retirement of James Walsh as City Attorney effective December 31, 2014" be received and adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2014-941. 143763 - Lind/Hart that "Resolution appointing David Zellhoefer as City Attorney effective January 1, 2015", be adopted. Roll call vote -Ayes: Five. Nays: Two (Schmitt, Hart). John Sherbon, 1715 Robin Road, questioned why the appointment needed to be made tonight. He asked that Council look at other options. Mr. Hart spoke in support of Asst. City Attorney Zellhoefer but expressed concern with not looking at the overall workings of the legal department. He October 27, 2014 Page 6 questioned if there will be a contractual change with Clark, Butler, Walsh, and Hamman Law Firm. He expressed concern with the process. Mayor Clark reported that the City will keep the contract with the Clark, Butler, Walsh, and Hamman Law Firm and will continue to utilize Attorney Chris Wendland for contract matters and will also continue to contract with Ahlers & Cooney Law Firm for personnel matters and other items as necessary. He spoke in support of appointment of Dave Zellhoefer. Jim Walsh, City Attorney, spoke in support of appointing Mr. Zellhoefer and reiterated that the contract with Clark, Butler, Walsh, and Hamman will not change. He pointed out that Council can change attorneys at any time. Mr. Lind spoke in support of the appointment Dave Zellhoefer. Mr. Schmitt spoke in support of Assistant City Attorney but expressed concern with not looking at other alternatives for the legal department. He asked that Dave Zellhoefer be appointed through June 30, 2015. He noted that other communities have full time attorneys. He asked that there be conversations with Cedar Falls and or the County to have a metropolitan legal team. Mr. Morrissey spoke positively of Jim Walsh and noted that it is sad to see him go. He spoke in support of appointing Dave Zellhoefer. Resolution adopted and upon approval by Mayor assigned No. 2014-942. ORDINANCES 143764 - Hart/Morrissey that "an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa by adding new Article F, Foundation Drain Disconnection, of Chapter 3, Sewer Regulations, of Title 8, Public Utilities", be received, placed on file, considered and passed for the third time and adopted. Roll call vote -Ayes: Five. Nays: Two (Schmitt, Lind). Motion carried. Jeri Thornsberry, 704 Sheridan Rd., spoke in support of the ordinance but expressed concern with rerouting the drains to the yards. She asked that the entire area be looked at with systematic approach to help ensure that drainage is handled property. Craig Eggleston, 1446 Lyon Ave., spoke in opposition to the passage of the ordinance. Charles Heuer, 1936 Coachman Dr., spoke in opposition to the ordinance. Mac McNeel, 1117 Hammond Ave., expressed concern with not doing something in his neighborhood to control the water. Herbert Wheeler, 1017 Dundee Ave., spoke in opposition to the way the ordinance is being implemented. Forest Dillavou, 1725 Huntington Road, spoke in opposition to the continued development and not expanding the sewer drains. John Suer, 1517 Robin Road, spoke in opposition to the ordinance. Mr. Morrissey asked how to submit amendments to the ordinance and why the stormwater fee is not being used to offset the costs of the project. Michelle Weidner, Chief Financial Officer, explained that in areas 15 and 16 the City will spend approximately $7 million dollars and using the stormwater fees would take 14 years to obtain the funding the EPA is not giving the City that amount of time. The City is attempting to assist citizens in rectifying the issue via grants up to $2,000.00. Mr. Schmitt asked if there is a requirement to notify potential buyers of property of the deficiencies. He expressed concern with not spending more time looking at the ordinance and other options before passing the ordinance. Jim Walsh, City Attorney, reported that it is not the responsibility of the City to notify potential buyers. The EPA is urging the City to penalize those who don't comply. The City is being required to do this and it is also being required of several other cities. The money being spent is tax payer's money. The rate payers (sewer and water) are the ones that will be sharing the cost. Mr. Schmitt would like to see a committee formed to be more equitable with the community. October 27, 2014 Page 7 Mr. Hart questioned if the City has researched grant and loan options for opportunities with the Clean Water Act. Ordinance adopted and upon approval by Mayor assigned No. 5248. 143765 - Cole/Hart that "an Ordinance providing that general property taxes levied and collected each year on all property located within the newly expanded Martin Road Development Plan Area, in the City of Waterloo, County of Black Hawk, State of Iowa, by and for the benefit of the State of Iowa, City of Waterloo, County of Black Hawk, Waterloo Community School District and other taxing districts, be paid to a special fund for payment of principal and interest on loans, monies advanced to and indebtedness, including bonds issued or to be issued, incurred by said City in connection with said Urban Renewal Project.", be received, placed on file, considered and passed for the third time and adopted. Roll call vote -Ayes: Six. Nays: One (Lind). Motion carried. David Dryer, 3145 W. 4th Street, spoke in opposition of the TIF District. Ordinance adopted and upon approval by Mayor assigned No. 5249. 143766 - Hart/Morrissey that "an Ordinance amending the 2008 Traffic Code by adding subsection (154a) Dale Street and Logan Avenue (Highway 63) to section 540, Obedience to Official Traffic -Control Devices for the Full Actuated Pushbutton Pedestrian Signals at Logan Ave. (Hwy 63) and Dale Street", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 143767 - Hart/Morrissey that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 143768 - Hart/Morrissey that "an Ordinance amending the 2008 Traffic Code by adding subsection (154a) Dale Street and Logan Avenue (Highway 63) to section 540, Obedience to Official Traffic -Control Devices for the Full Actuated Pushbutton Pedestrian Signals at Logan Ave. (Hwy 63) and Dale Street", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5250. 143769 - Cole/Hart that "an Ordinance amending the 2008 Traffic Code by repealing Subsection (153) Logan Avenue and Logan Middle School of Section 540, Obedience to Official Traffic -Control Devices for the Removal of the Pushbutton Pedestrian Signals on Logan Avenue at Logan Middle School", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 143770 - Cole/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 143771 - Cole/Hart that "an Ordinance amending the 2008 Traffic Code by repealing Subsection (153) Logan Avenue and Logan Middle School of Section 540, Obedience to Official Traffic -Control Devices for the Removal of the Pushbutton Pedestrian Signals on Logan Avenue at Logan Middle School", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5251. ORAL PRESENTATIONS Randy Herod, 111 Highland Blvd., read a list of questions regarding Animal Control. Mayor Clark asked Mr. Herod to clarify what he is trying to achieve and Mr. Herod asked that resources be given to Animal Control to run it properly. 143772 - Hart/Cole October 27, 2014 Page 8 that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. ADJOURNMENT 143773 - Hart/Cole that the Council adjourn at 7:07 p.m. Voice vote -Ayes: Seven. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director CITY OF WATERLOO Council Communication City Council Meeting: November 3, 2014 Prepared: October 6, 2014 Dept. Head Signature:. # of Attachments: 1 SUBJECT: Mayor to proclaim Radiologic Technology Week, November 3 - 7, 2014 Submitted by: Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: CITY OF WATERLOO, IOWA PROCLAMATION WHEREAS, maintaining top physical condition is an important goal shared by citizens, medical professionals and qualified practitioners, specializing in the use of radiation and the treatment of disease; and WHEREAS, a safe radiological environment is made possible through the dedication and care of radiologic technologists; and WHEREAS, the contributions of these radiologic technologists, nuclear medicine technologists, diagnostic medical sonography technologists and radiation therapy technologists in our state are helping our citizens live longer, healthier lives; and WHEREAS, these contributions are the result of education, research and greater understanding. NOW, THEREFORE, BE IT RESOLVED THAT, I, Buck Clark, Mayor of the City of Waterloo, Iowa, do hereby proclaim the week of November 3 — 7, 2014, as RADIOLOGIC TECHNOLOGY WEEK in Waterloo and encourage all citizens to recognize this event and to participate in its observance. IN WITNESS WHEREOF, I have hereunto subscribed my name and caused the Seal of the City of Waterloo to be affixed this 3rd day of November 2014. ATTEST: Suzy Schares, City Clerk Buck Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: November 3, 2014 Prepared: October 6, 2014 Dept. Head Signature:'Le.t V/ # of Attachments: 1 SUBJECT: Mayor to declare November 2014 as Pancreatic Cancer Awareness Month Submitted by: Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: CITY I J WATERLOO, IOWA PROCLAMATION 'WHEREAS, in 2014 it is estimated that 46,420 Americans will be diagnosed with pancreatic cancer with 39,590 dying from the disease of which approximately 410 of those deaths being Iowans; and WHEREAS, pancreatic cancer is one of the deadliest cancers, is currently the fourth leading cause of cancer death in the United States and is projected to become the second by 2020; and WHEREAS, pancreatic cancer is the only major cancer with a five-year relative survival rate in the single digits at just six percent; and WHEREAS, when symptoms of pancreatic cancer present themselves, it is generally late stage, and 73 percent of pancreatic cancer patients die within the first year of their diagnosis while 94 percent of pancreatic cancer patients die within the first five years; and WHEREAS, the Recalcitrant Cancer Research Act was signed into law in 2013, which calls on the National Cancer Institute to develop a scientific framework or strategic plans for pancreatic cancer and other deadly cancers which will help provide the strategic direction and guidance needed to make true progress against these diseases; and WHEREAS, the Pancreatic Cancer Action Network is the national organization serving the pancreatic cancer community in Waterloo and nationwide through a comprehensive approach that includes public policy, research funding, patient services, and public awareness and education related to developing effective treatments and a cure for pancreatic cancer; and WHEREAS, the Pancreatic Cancer Action Network and its affiliates in Waterloo support those patients currently battling pancreatic cancer, as well as those who have lost their lives to the disease, and are committed to nothing less than a cure; and WHEREAS, the good health and well-being of Waterloo's residents are enhanced as a direct result of increased awareness about pancreatic cancer and the research into early detection, causes, and effective treatments. NOW, THEREFORE, I, Buck Clark, Mayor of the City of Waterloo, Iowa, do hereby proclaim in Waterloo, Iowa, the month of November 2014 as PANCREATIC CANCER AWARENESS MONTH IN WITNESS WHEREOF, I have hereunto subscribed my name and caused the Seal of the City of Waterloo to be affixed this 3rd day of November 2014. ATTEST: •NrLi),A,c4r--t--/-D Suzy Sc14res City Clerk CITY OF WATERLOO Council Communication City Council Meeting: Prepared: Dept. Head Signature: # of Attachments: SUBJECT: Submitted by: November 3, 2014 20142tober� '� ,, 4.1 Recognize Alan "Doc" Mills as November 2014 Team Member of the Month Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: City of Waterloo Finance Committee Open Invoice Report For November 03 2014 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, October 31, 2014 EFT Transactions: 580,051.06 ISubtotal - as of Monday, November 03, 2014 580,051.06 Workers Compensation Issued by TPA Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Payroll 2,841.30 2,379.00 1, 546, 836.52 !Bill Payment Total - Monday, November 03, 2014 2,132,107.88 Payment to Council member' entities: $0.130 City of Waterloo Payroll Vendor Disbursements Checks Issued and EFT JE: 571 & 573 Date: 10/31/14 Prepared by: RH GRAND TOTALS Vendor Check EFT Inv jrnl Fund Amount Amount Fund Amount 010 100,218.76 226,656.64 010 1 326,875.40 ............... Deductions from Inv journal::.::Do:not;use:,>: (1,623 29) 010 1 (1,623.29) 200 169,366.00 0.00 200 1 169,366.00 204 2,684.72 5,579.80 204 1 8,264.52 205 - 4,079.25 7,899.80 205 1 11,979.05 ............... ........... 224 2,642.89 ;::::Do;inbti;i Q::::: 224 2 2,642.89 .............. 224 :;:;:Oo:not:ilsi.•:::: 6,512.25 224 2a 6,512.25 266 15,995.05 33,213.42 266 1 49,208.47 283 2,434.20 5,098.56 283 3 7,532.76 290 60.62 136.24 290 1 196.86 520 10,119.64 20,999.62 520 4 31,119.26 521 3,799.24 7,783.12 521 4 11,582.36 525 5,478.18 11, 553.88 525 1 17, 032.06 WAR 316,878.55 323,810.04 WAR 640,688.59 WAR 633,757.10 (316, 878.55) 647, 620.08 1, 281, 377.18 1, 281, 377.18 (323,810 04) (640,688.59) 1 $ 581,299.07 2 2,642.89 316,878.55 323,810.04 w/d amount Bank Acct (RB) OVRNT $ 581,299.07 J(RB) CDBG 2,642.89 No .anking f(RB) CDBG 6,512.25 ✓/(USB)HOUSE 7,532.76 640,688.59 2a 6,512.25 3 7,532.76 4 42,701.62 To: (RB) ACCTS PYBL (RB)SEW 42,701.62 Grand Total $ 640,688.59 vM\ Grand Total $ 640,688.59 10/30/2014 forms pyrll vendor disbrs banking net.xtsx 103114+EFT City of Waterloo Payroll Date 10/31/14 Preparer: RH GL Date 10/31/14 Banking Date 10/31/14 JE 564 1 Net Payroll checks only Fund Dir Dep ACH 010 204 205 224 266 283 290 423 520 521 525 Net Payroll Total Net Payroll Total Bank Acct (RB) OVRNT (RB) CDBG (USB)HOUSE (RB)SEW Dir Dep ACH Net Payroll Total DEBIT (774.064 23) 679,053.78 13,141.54 20,210.20 11,551.33 77,450.47 11, 538.64 278.39 0.00 47,752.66 19, 283.61 25,887.31 906,147.93 906,147.93 w/d amount $ 41,957.44 j� 11,551.3✓,5 " 11,538.64< -4.1113 53 V. 04614 Fund Dir Dep ACH 010 204 205 224 266 283 290 423 520 521 525 1 1 1 1 2 1 3 1 4 5 5 1 Net Payroll Total Dir Dep ACH Net Payroll checks only To: (WF) Payroll G ),a<z. ‘1:694:".. 1 $ 2 3 5 67,036.27•c, -rib -A/3 "132,083.68 ACH 774,064.25 $ 906,147.93 (774,064.25) 679,053.78 13,141.54 20,210.20 11,551.33 77,450.47 11, 538.64 278.39 0.00 47,752.66 19,283.61 25,887.31 906,147.93 (774,064.25) 132,083.68 41,957.44 11,551.33 11,538.64 67,036.27 132, 083.68 /rd - 10/30/2014 forms payroll banking net.xlsx 103114 City of Waterloo Bill Payments Bill Date 11/3/2014 Banking Date 11/4/2014 Prepared by: RI -I Journal Number 591 Fund Amount 010 114,735.33 205 11,879.72 224 38,625.39 266 8,831.25 283 4,731.98 290 117,271.67 291 50,918.19 410 2,310.63 412 1,339.37 413 2,680.41 414 76,810.49 520 132,104.64 521 693.84 525 3,293.04 613 13,825.11 WAR 580,051.06 juornal total 1,160,102.12 WAR formula (580,051.06) Approved check total 580,051.06 Fund Amount for formula 010 1 $ 114,735.33 205 1 11, 879.72 224 2 38,625.39 266 1 8,831.25 283 3 4,731.98 290 1 117,271.67 291 1 50,918.19 410 4 2,310.63 412 4 1,339.37 413 4 2,680.41 414 4 , 76,810.49 520 5 132,104.64 521 5 693.84 525 1 3,293.04 613 4 13,825.11 580,051.06 / w/d amount /' To: (RB) ACCTS PYBL / Bank Acct ^ �, (RB) OVRNT $ 306,929.20 -/// (RB) CDBG 38,625.39 No banking j (USB)HOUSE 4,731.98 Li 3.5.7:› .,J (RB)GOB 96,966.01 of (RB)SEW 132,798.48 `y" $ 580,051.06 11/4/2014 forms bill banking net.xlsx 110314 1 $ 2 3 4 5 6 1,160,102.12 $ 580,051.06 FUNDS TRANSFER REQUEST raptured by/Date PROM ACCOUNT (d(f)L2 ��- REASON: TO ACCOUNT, OJT-) d i/R/1/"_--- AMOUNT ,tea 3„,D -- "734$______a1.5117 73£ 0/24/2014FORM$ REVENUE ACCTING .xlexFUNDS TRANSFER CITY OF WATERLOO Council Communication City Council Meeting: November 3, 2014 Prepared: October 22, 2014 Dept. Head Signature: Dennis Clark # of Attachments: 1 SUBJECT: Request to certify assessment of work performed by the Waterloo Water Works at 1 location (Consent agenda item) Submitted by: Dennis Clark, General Manager of Waterloo Water Works Recommended City Council Action: Adopt a resolution approving communication from the General Manager of the Waterloo Water Works transmitting request to certify repair amounts for work performed by the Waterloo Water Works. Address Amount to certify 120 Lafayette Street $910.00 Summary Statement: The Board of Trustees of the Waterloo Water Works adopted a resolution at their Board meeting, instructing the General Manager to forward the request to certify to the City Council of Waterloo, Iowa. The repairs were made to the private service lines of customers of the Waterloo Water Works. Expenditure Required: No City funds are required for this action. The Water Works paid for the repairs to the above referenced private service lines, and recovers the cost of the repairs through this assessment process. Source of Funds: Waterloo Water Works operating funds, generated from water sales. Policy Issue: Alternative: Background Information: DENNIS D. CLARK, P.E. WATERLOO WATER WORKS 325 SYCAMORE STREET • P.O. BOX 27 General Manager WATERLOO, IOWA 50704 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 319-232-6280 FAX: 319-232-1962 October 22, 2014 Dear Honorable Mayor & Council: TRUSTEES: TERRY M. KUNTZ, Chair MARY H. POTTER, Vice -Chair SCOTT WIENANDS The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Tuesday, October 21, 2014. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $910.00, which is supported by invoices from All Star Plumbing & Heating, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 120 Lafayette Street, which is located on the Southeasterly 50 feet of the Northwesterly 90 feet of Lots. Nos. 1 and 4 in Block No. 9 in the Original Plat on the East side of the Cedar River, in the City of Waterloo, Black Hawk County, Iowa, and owned by Darlene Williams. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 2 It was moved by Wienands, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS c -_._,----.'''=';.e C" - Dennis D. Clark, P.E. General Manager DDC/cm Enclosure Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-944 RESOLUTION MAKING ASSESSMENT FOR WORK PERFORMED BY THE WATER WORKS. WHEREAS, the Board of Water Works Trustees of the City of Waterloo, Iowa, did, as provided by law, notify by written notice the property owner of the premises described below to have the repairs completed and further damage prevented, and WHEREAS, the property owner failed to comply with the order of the Board of Water Works Trustees, as by law provided, and WHEREAS, the Board of Water Works Trustees proceeded to have the work done on the premises described below, in the City of Waterloo, Iowa, to comply with Ordinance No. 1118 of the City of Waterloo, Iowa, and WHEREAS, the Board of Water Works Trustees filed with the City Clerk on the 22nd day of October, 2014, a report filing claim for the repairs and preventing further damage at the below described premises and same met all the requirements of the City ordinance and have been fully completed. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the said report of the Board of Water Works Trustees be, and the same is hereby, approved; that the work was done under and by virtue hereby, accepted, and that the cost of said work is hereby determined to be as follows, which amount can be assessed over a ten-year period against the property: Darlene Williams, Owner 120 Lafayette Street, Waterloo, Iowa Legal Description: Located on the Southeasterly 50 feet of the Northwesterly 90 feet of Lots Nos. 1 and 4 in Block No. 9 in the Original Plat on the East side of the Cedar River, in the City of Waterloo, Black Hawk County, Iowa. Unpaid Assessment: $910.00 BE IT FURTHER RESOLVED that there be, and are hereby assessed and levied a special tax and assessment against the property improved in the City of Waterloo, Iowa, said assessment shall bear interest from the date of levy of the assessment, viz: November 3, 2014, at the rate of nine (9) percent per annum until paid on all the unpaid amount of this assessment certified to the County Treasurer of Black Hawk County, Iowa, and BE IT FURTHER RESOLVED that the City Clerk be, and she is hereby instructed to notify the above described property owners of said property, accordingly and also instructed to certify said assessment to the County Treasurer of Black Hawk County, Iowa, to be entered upon the tax list to be collected as other taxes, as provided by law, and when collected to be credited to the Water Works Fund of said City, and assessment to be made over a ten- year period. Resolution No. 2014-944 Page 2 PASSED AND ADOPTED this 3rd day of November, 2014. ATTEST: LT y Sc are , CMC City Cl rk est G. Clark, Mayor STATE OF IOWA COUNTY OF BLACK HAWK CITY OF WATERLOO SS: Certificate No. 539 I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that at a meeting of the City Council of said City held on November 3, 2014 said Council did pass a certain resolution, being Resolution No. 2014-944 making assessments for the killing of water service at the premises known as 120 Lafayette Street in the City of Waterloo, Iowa, which Resolution is marked Exhibit "A", and is by reference made a part hereof, and I do further certify that the work was ordered done by the Waterloo Board of Water Works Trustees of the City of Waterloo, Iowa, and that said property is legally described as follows: Darlene Williams, Owner 120 Lafayette Street, Waterloo, Iowa Legal Description: Located on the Southeasterly 50 feet of the Northwesterly 90 feet of Lots Nos. 1 and 4 in Block No. 9 in the Original Plat on the East side of the Cedar River, all in the City of Waterloo, Black Hawk County, Iowa; Unpaid Assessment: $910.00 I further certify that the amount assessed against said property for and on account of the cost of killing water services is as shown above. I further certify that the said assessment is payable in ten (10) annual installments; the first installment of which is due the 1st day of September, 2015, the second installment payable September 1, 2016, and one installment annually thereafter until all of the same is paid. Said assessment shall bear interest at the rate of 9% per annum from the date of levy, to wit: November 3, 2014. I further certify that the attached is a true and complete statement regarding the unpaid amount of said assessment for said killing of water service to be entered upon the tax list and when collected to be credited to the Water Works Fund for said City of Waterloo, Iowa. Witness My Hand and Seal of my office this 3rd day of December, 2014. Suzy Sch Az ares, City Clerk CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: November 1, 2014 Prepared: October 29, 2014 Dept. Head Signature: # of Attachments: SUBJECT: CLURA application for tax exemptions for new twin home construction located at 4114 Mourning Dove Dr, Waterloo, Iowa 50702. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CLURA application from Jennifer Kresser for the construction of a new twin home (condo) located at 4114 Mourning Dove Dr., Waterloo, Iowa 50702, Valued at $144,900 and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the City Limits Urban Revitalization Area Plan. ADDRESS 4114 Mourning Dove Dr., Waterloo, Iowa 50702 LEGAL DESCRIPTION Crossroads A Condominium Unit 4114 Expenditure Required: N/A Source of Funds: N/A Policy Issue: CLURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Miller, Associate Planner CITY WEB SITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY LIMITS URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed one or two family dwellings (single family homes or duplex/twin homes) that meet the following criteria: 1. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department) 2. This application must be filed with City prior to the 1st working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. Projects started prior to the adoption date of July 18, 2011 do not qualify. NAME: 21\11�C re,sScy SIGNATURE:. ADDRESS: I /' O U r fl t njD)\16 �• TELEPHONE:, f q - _ / 277 DATE: /(3-0,V 1 42- A. A. What is the Address of the property being improved? `-t I 11-f rY1 G I r o What is the Legal Description of the property? (May be available at County Recorder's Office on 2°d floor or`urthouse) RL©O B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes to qualify) t� Qui hornQ concrirud-�m� C. City of Waterloo Building and Inspections Department Information: Permit Number: O I�{ t ,CD1 IaQV,Date permit was issued: -i 1 (a -O t Li Total permit(s) valuation: to 104 D. What was the cost of the new construction) 7 clo V E. Estimated or actual date of completion of this new construction? 9 /1„./11-/ CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DENIED DATED: T.J. Koenigsfeld Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Prepared by: Matthew J. Adam 1100 5th Street, Suite 205 (319) 354-1019 Simmons Perrine Moyer Bergman PLC Coralville, IA 52241 FAX (319) 354-1760 Address tax statement and after recording return WAIJ'ANTY In consideration of one dollar and corporation, does hereby transfer and convey estate located in Black Hawk County, Iowa, Unit 4114 Mourning Dove Drive appurtenant to said unit, in Crossroads, on July 29, 2013 as amended by First 2013 in Doc. #2014-08347, by Second 26, 2013 in Doc. #2014-12658, by 27, 2014 in Doc. #2014-14368, by 2014 in Doc. #2014-20159 and by 2014 in Doc. No. 2015-01730 being in Crossroads Estates Replat No. 1, The described real estate is conveyed subject the office of the Recorder of Black Hawk County, The Grantor does hereby covenant authority to transfer and convey the real estate; that the real estate is free and clear of all Grantor does further hereby covenant with defend the real estate against the lawful claims Dated: , '� - % 2014 to: Jennifer Kresser; 4114 Mourning other valuable consideration, to Jennifer A. Kresser, all legally described as follows: and the undivided interest a Condominium, recorded Amendment to Declaration Amendment to Declaration Third Amendment to Declaration Fourth Amendment to Declaration Fifth Amendment to Declaration laid out on Lots 51 through Waterloo, Black Hawk County, to zoning, easements, covenants Iowa. with Grantee, and successors that Grantor holds title liens and encumbrances, Grantee, and successors of all persons or entities ROBSON OMES, By: ;a94' Dove Drive, Waterloo, IA 50702 )EED Robson Homes, Inc., an Iowa of its right, title and interest in real in the common elements in Doc. #2014-02198 recorded October 16, recorded December recorded January recorded May 15, recorded July 29, 62 and 128 through 140 Iowa. and restrictions of record in in interest, that it has lawful to the real estate in fee simple; and except as may be stated above. in interest, to warrant title and except as may be stated above. INC. t A? ✓ STATE OF This Robson, IOWA, instrument as President COUNTY OF Lion J,osseph M. Robson, ) SS: President pf f'r 2014 by Joseph M. was acknowledged before of ROBSON HOMES, me on this 9 day INC. tt // 6. .'c- , `_ ` �PR1AL s 0 ...°• y tDARLA D. GOLDEN COMMISSION NO. 126874 MY COM 1 S/ON EXPIRES 11. IS Notary Public in and My Commission for said Stat �. Expires: (i`, j'S - /own Hummingbird Cir Soutlitown Note: ease map dela source 'n Black Ib..County. TMs map does rot represents survey, no liaM1ay is.ssumad for the accuracy of the data dennuted bran, either opus. or inplied by Black Hark Co., the . County Assessor, or their employees. The City off Waterloo rr.Mes no wanamy, express or implied, as to the accuracy of the information shown on this map, end expressly disdains liability for the «vary Mereof. Users should refer to plata, surveys, rewrMd duds, et. located ft at Me &eck Ma. County MamM.OT fur.nspleta and ec uncle .orma ion. Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-945 RESOLUTION APPROVING APPLICATION WITH JENNIFER KRESSER FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW TWIN HOME (CONDO) VALUED AT $144,900 FOR PROPERTY LOCATED AT 4114 MOURNING DOVE DRIVE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Jennifer Kresser has submitted an application dated October 24, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions for the construction of a new twin home (condo) valued at $144,900 for property located at 4114 Mourning Dove Drive, more fully described as follows: Unit 4114 Mourning Dove Drive and the undivided interest in the common elements appurtenant to said unit, in Crossroads, a Condominium, recorded in Doc. #2014-02198 on July 29, 2013 as amended by first Amendment to Declaration recorded October 16, 2013 in Doc. #2014-08347, by Second Amendment to Declaration recorded December 26, 2013 in Doc. #2014-12658 by Third Amendment to Declaration recorded January 27, 2014 in Doc. #2014-14368, and by Fourth Amendment to Declaration recorded May 15, 2014 in Doc. #2014-20159 and by Fifth Amendment to Declaration recorded July 29, 2014 in Doc. No. 2015-01730 being laid out on Lots 51 through 62 and 128 through 140 in Crossroads Estates Replat No. 1, Waterloo, Black Hawk County, Iowa. Subject to zoning, easements, covenants, and restrictions of record in the office of the Recorder of Black Hawk County, Iowa; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% Resolution No. 2014-945 Page 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. PASSED AND ADOPTED this 3rd daof November, 2014. ATTEST: S,..k_ Suzy Sc CMC City Cle k rnest G. Clark, Mayor CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: November 1, 2014 Prepared: October 29, 2014 Dept. Head Signature: # of Attachments: 3 SUBJECT: CLURA application for tax exemptions for the construction of a new single family dwelling located at 1935 Red Tail Drive, Waterloo, Iowa 50701. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approving CLURA application from Elvis Cejvanovic for the construction of a single family home located at 1935 Red Tail Dr., Waterloo, Iowa 50701, Valued at $200,000, and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the City Limits Urban Revitalization Area Plan. ADDRESS 1935 Red Tail Dr, Waterloo, Iowa 50701 LEGAL DESCRIPTION See attached Expenditure Required: N/A Source of Funds: N/A Policy Issue: CLURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Miller, Associate Planner CITY WEB SITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer 9614 - �Z3� CITY LIMITS URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed one or two family dwellings (single family homes or duplex/twin homes) that meet the following criteria: 1. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the 1s` working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. Projects started prior to the adoption date of July 18, 2011 do not qualify.0 NAME: ADDRESS: ! 7:2) /1 eJ -"MY/ Or TELEPHONE: 3/V— 64 &ib/$ t--L%/I./c/o t7C SIGNATURE:. DATE: / ! � _ /4 A. What is the Address of the property being improved? /9:35 3.5 nOrd %`fi/ What is the Legal Description of the property? (May be available at County Recorder's Office on 2nd floor rtaCotthouse) B. What was the nature of the improvement(s)?�(must be single family homes or duplex/twin homes to qualify) C. City of Waterloo Building and Inspections Department Information: c i Permit Number: 17 Date permit was issued: 0 O F \ �'4'otal permit(s) valuation: /T D. What was the cost of the new construction? E. Estimated or actual date of completion of this new construction? CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DENIED DATED: T.J. Koenigsfeld Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 1 of YtitjA�:ii LOUNTY ABSTPI'.nla.4 91 IBM 111111111111 l 11 1 1111111I tIIII UII f II I Doc ID 005307650001 Type: OEN Kind: WARRANTY DEED Recorded: 10/14/2013 at 01:19:13 PM Fee Amt: $77.60 Pape 1 of 1 RBlackuHawkXOe R6yvgIowa JUDITH A MCCARTHY RECORDER F1=e2014-00008239 Prepared By: Eric W. Johnson, P.O. Box 178, Waterloo, IA 50704-0178 (319)234-1766 After Recording Return To: Black Hawk County Abstract Company, 614 Sycamore St., Waterloo, IA 50703 Address Tax Statement to: Elvis and Sejla Cejvanovic WARRANTY DEED — CORPORATE GRANTOR For the consideration of One ($1.00) Dollar(s) and other valuable consideration, Winchester Farms, Inc., a corporation organized and existing under the laws of Iowa does hereby convey to Elvis Cejvanovic and Sejla Cejvanovic, husband and wife, as joint tenants with full o rights of survivorship and not as tenants in common, the following described real estate in Black 1 Hawk County, Iowa: Lot 17, Audubon Park Sixth Addition, Waterloo, Black Hawk County, Iowa. Subject to covenants, restrictions, ordinances, easements, and limited access provisions of record. The Corporation hereby covenants with grantees, and successors in interest, that it holds the real estate by title in fee simple; that it has good and lawful authority to sell and convey the real estate; that the real estate is free and clear of all liens and encumbrances, except as may be above stated; and it covenants to Warrant and Defend the real estate against the lawful claims of all persons, except as may be above stated. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, according to the context. Dated: jp - /l -Pol? Winchester Farms, Inc. By: Robe .. Claassen Its: President Vd"ubon Dr B• . rap data source is Black Hawk County. T. map does M represent a survey, no Ilatraiy coed fordre accuracy of the data delineated herein, aitM .n¢res.ed or implied by Black H.M County, Ne B lack Nsvk County Aasesaor, or their wrgbyees. The City of Waterloo rakes co warranty, depressor impbd, as to the .curacy of the i.rmation shown on this rap, and...sly dlatlaira liability for the cc nary thereof. User. should refer to official plats. surreys, recanted daeda, etc. loci. at the 0a. Hawk Corny haaasods OR for comp.. and accurate information. CarasRd Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-946 RESOLUTION APPROVING APPLICATION WITH ELVIS CEJVANOVIC FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW SINGLE FAMILY HOME VALUED AT $200,000 FOR PROPERTY LOCATED AT 1935 RED TAIL DRIVE IN THE CITY LIMITS URBAN REVITALIZATION AREA (CLURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Elvis Cjvanovic has submitted an application dated October 16, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions for the construction of a new single family home valued at $200,000 for property located at 1935 Red Tail Drive, more fully described as follows: Lot 17 in Audubon Park Sixth Addition, Waterloo, Black Hawk County, Iowa. Subject to covenants, restrictions, ordinances easements, and limited access provisions of records; and, WHEREAS, said property is located within the designated City Limits Urban Revitalization Area (CLURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and WHEREAS, the new construction project respecting said property is in conformance with the City Limits Urban Revitalization Area (CLURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the City Limits Urban Revitalization Area (CLURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. PASSED AND ADOPTED this 3rd daof November, 2014. ATTEST: Suzy Sc City Cl ares, CMC rk y Ernest G. Clark, Mayor CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: November 1,2014 Prepared: October 29,2014 Dept. Head Signature: ^' # of Attachments: 2 SUBJECT: CURA application for tax exemptions for a new single family dwelling located at 337 Monroe Street, Waterloo, Iowa 50703. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Resolution approval CURA application from Marc Stanford for the construction of a new single family dwelling located at 337 Monroe Street, Waterloo, Iowa 50703, Valued at $145,000 and authorize Mayor and City Clerk to execute said documents. Summary Statement: The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project does qualify for exemptions from taxes on the actual value added to Residential property under the Consolidated Urban Revitalization Area. ADDRESS 337 Monroe Street, Waterloo, Iowa 50703 LEGAL DESCRIPTION See Attached Expenditure Required: N/A Source of Funds: N/A Policy Issue: CURA Alternative: N/A Attachment(s) cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Adrienne Miller, Associate Planner CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer For Office Use Only Received by: Staff to date stamp and make a copy for applicant CONSOLIDATED URBAN REVITALIZATION AREA 2Plb 3848 APPLICATION FOR PROPERTY TAX EXEMPTION FOR IMPROVEMENTS UNDER THE PROVISIONS OF THE CONSOLIDATED URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The Consolidated Urban Revitalization Area (CURA) allows property tax exemptions on improvements to property located within its boundaries that meet the following criteria: 1. At least a 10% improvement to the value of the residential property. At least a 15% improvement to the value of commercial property if a building was previously on the site. If commercial property was previously vacant, all actual value added by the improvements is eligible for tax exemption. 2. Be located within the CURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department) 3. This application must be filed with City prior to the 1" working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. NAME: i/ 13 int✓ S {JI C� rtc ADDRESS: ,;3 3? rrti f I tj e - TELEPHONE: <5 / i " 5011- , SIGNATURE: '711) ✓' DATE: /G -,27g -/V A. What is the Address of the property being improved? 32 -) What is the Legal Description of the property? (May be available at County Recorder's Office on 2nd floor of the Courthouse)? S -e-e-- t - ttiiLhL.,a B. Indicate desired exemption schedule: (1 or 2) 1. One Hundred Percent (100%) exemption for three years on the actual value added by improvements; 2. A partial exemption on the actual value added by improvements according to the following schedule: a. b. c. First Year 80% Second Year 70% Third Year 60% d. e. f. C. What was the nature of the improvement(s)? T)L I-/ y' 1Q, Fourth Year -----50% Fifth Year 40% Sixth Year -----40% g. Seventh Year ---30% h. Eighth Year ------30% i. Ninth Year ----20% j. Tenth Year ---20% D. City of Waterloo Building and Inspections Department Information: Permit Number: Date permit was issued: i� f ((Total permit(s) valuation: r elf -57 b E. What was the cost of the improvement? F. Estimated or actual date of completion of these improvements? S `. � 7- C J G. If this is not a singe -family dwelling unit, which you own and reside in, will these improvements create a displacement of your tenants? Yes No CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR Note: Note: APPROVED DENIED DATED: T.J. Koenigsfeld Black Hawk County Assessor The improvements to your home or business may not change the assessed value. City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Pagelof1 cSt1a roUNIT ABSTRACT COMPANY 1111111111111111111111111111111 Doc ID: 005562190001 Type: GEN Recorded: 06/28/2014 at 03:20:31 PM Fee Amt: $245.60 Pape 1 of 1 Revenue Tax: $233.60 Black Hawk County Iowa JUDITH A MCCARTHY RECORDER Q �j File2015-00003848 Prepared By: Eric W. Johnson, P.O. Box 178, Waterloo, IA 50704-0178 (319)234-1766 After Recording Return To: Black Hawk Abstract Co., 614 Sycamore St, Waterloo, IA 50703 Address Tax Statement to: Marc D. Stanford, 337 Monroe, Waterloo, IA 50703 WARRANTY DEED — CORPORATE GRANTOR For the consideration of One ($1.00) Dollar(s) and other valuable consideration, Black Hawk Contracting and Development Co_, a corporation organized and existing under the laws of Iowa does hereby convey to Marc D. Stanford, the following described real estate in Black Hawk County, Iowa: Lot 17, except the West 22.08 feet thereof and all of Lot 18, Block 6, "Hillside Addition" to the City of Waterloo, Iowa. rri Subject to covenants, restrictions, ordinances, easements, and limited access provisions of r6 record. The Corporation hereby covenants with grantees, and successors in interest, that it holds the real estate by title in fee simple; that it has good and lawful authority to sell and convey the real estate; that the real estate is free and clear of all liens and encumbrances, except as may be above stated; and it covenants to Warrant and Defend the real estate against the lawful claims of all persons, except as may be above stated. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, according to the context. Dated: 70-4-(# State of Iowa ) ('ntsnhr niPO rir NacMI \cc Black Hawk Contracting and Development Co. R. Rooff esident IndependenceAve 337 Monroe Street Nola: Base map data source Is Reck Hawk County. The map does not represent a sunray. no jt*. a is carted for the ...racy of Bre data ...dad herein, aaher expressed or implied by Black Hawk CoBre His* Bled HaCounty Assessor. or their employees. The City of Wider. makes no ayr •:pressor implied. asto the accuracy of the dainformation shown on the map, end expressly...a bability for the accuracy thereof. Users should Mer to o.Rdel plats, surveys, recorded deeds, etc. looted et the Red Hawk County Assessor's Olfica for complete and accurate information. Prepared by DeAnne Kobliska, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-947 RESOLUTION APPROVING APPLICATION WITH MARC STANFORD FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW SINGLE FAMILY HOME VALUED AT $145,000 FOR PROPERTY LOCATED AT 337 MONROE STREET IN THE CONSOLIDATED URBAN REVITALIZATION AREA (CURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Marc Stanford has submitted an application dated October 28, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions on the construction of a new single family home valued at $145,000 for property located at 337 Monroe Street, more fully described as follows: Lot 17, except the West 22.08 feet thereof and all of. Lot 18, Block 6, "Hillside Addition" to the City of Waterloo, Iowa; Subject to covenants, restrictions, ordinances, easements, and limited access provisions of record; and, WHEREAS, said property is located within the designated Consolidated Urban Revitalization Area (CURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and, WHEREAS, the new construction project respecting said property is in conformance with the Consolidated Urban Revitalization Area (CURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the Consolidated Urban Revitalization Area (CURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. PASSED AND ADOPTED this 3rd day of November, 2014. ATTEST: zy Sc pares, CMC City Cl-rk Ernest G. Clark, Mayor CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 CITY OF WATERLOO Council Communication City Council Meeting: November 3, 2014 Prepared: October 29, 2014 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Set a date of public hearing and publish an official notice pertinent to the proposed 3 -year lease agreement between American Pattern Storage, LLC and the City of Waterloo for lease of the former Food Bank building generally located at the southeast corner of East 11th Street and Sycamore Street, for $600/month plus demolition activities. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Recommended City Council Action: We ask that the City Council approve the lease agreement as described, after a hearing on said agreement. Summary Statement: As you may recall, the City acquired the former Food Bank building as a part of the overall Human Services Campus development. The City has no immediate plans for the former food bank site, and there is long term planning discussions underway for its future use — residential or commercial/ industrial. Currently the east side of East 11th Street is designated for commercial and industrial, and the west side of East 11th Street is designated for residential. American Pattern & Storage is proposing a 3 -year lease of the site for $600/ month to rent the 7,000 sq. ft. of building space. As a part of the agreement, American Pattern & Storage would complete interior demolitions on the 10,000 sq. ft. portions of the building, over that next 2-3 years. American Pattern & Storage would pay all utilities for building, and would be installing a larger overhead door as a part of their use. The lease would also include their first right to rent out the 10,000 sq. ft. portions when demolition is available, and/or buy the site from the City of Waterloo at end of 3 -year period or when City would decide to potentially sell the site. Staff believes this to be a good lease agreement for the City of Waterloo. American Pattern & Storage is a growing company in the Waterloo community, so we believe they may be an ideal candidate to located and expand in the Rath area. The 3 -year CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer lease arrangement gives both parties the ability to see how they like the site, how the business is working out in this area, and what the future use of the site may be best suited for long term. The $600/month amount would appear fair given the condition of the building, and given that the demolition work to be provided by American Pattern & Storage is estimated at over $45,000. Expenditure Required: NA Source of Funds: NA Policy Issue: Sale of Property/ Economic Development Alternative: NA Background Information: The former Food Bank building is located within the former Rath area. Staff is continuously working to redevelop former industrial and brownfield sites in this general vicinity, and believe this lease arrangement may help to bring a new growing employer to this area of the community. If that does not work, it will at least work to improve the buildings in this area and find out if they can be used for continued industrial warehousing, etc. And the 3 -year lease gives the City time to determine the highest and best use of this site. BUSINESS PROPERTY LEASE This Business Property Lease (the "Lease") is made and entered into as of , 2014, by and between City of Waterloo, Iowa ("Landlord"), whose address for the purpose of this Lease is 715 Mulberry Street, Waterloo, Iowa, 50703. and American Pattern Storage, L.L.C., an Iowa limited liability company (the "Tenant"), whose address for the purpose of this Lease is 606 Fairview Avenue, Waterloo, IA 50703. 1. PREMISES AND TERM. The Landlord, in consideration of the rentherein reserved and of the agreements and conditions herein contained, on the part of the Tenant to be kept and performed, leases unto the Tenant and Tenant hereby rents and leases from Landlord, according to the terms and provisions herein, the following described real estate, situated in Black Hawk County, Iowa, to wit: Approximately 7.000 square feet (the "Premises") of the building located at 106 E. 11m Street, Waterloo, Iowa, situated upon real estate (the "Property") consisting of portions of Lots 3, 7 and 8, in Auditor's Consolidated Plat of Waterloo, as more particularly described in the deed filed as Doc. No. 2014-2183; with the improvements thereon and all hghhs, oaaemento, and appurtenances thereto be|onging, for a term commencing upon approval of this Lease by the Waterloo City Council and continuing until and including October 31, 2017, upon the condition that the Tenant pays rent therefor, and otherwise performs as provided in this Lease. Tenant shall have shared use of the exterior portions of the Property in common with Landlord and other authorized tenants and users of the Property. 2. RENTAL. (a) RENT. Tenant agrees to pay to Landlord as rental for said term, as follows: $600.00 per month, in odvanoe, the first such rent payment becoming on execution of this Luaae, and the same amount, per month, in advance, on the 1st day of each month after the first month of the Lease term, during the term of this Lease. Tenant will be given credit for any payment made to Landlord under the terms of an early occupancy agreement with respect to the Premises. (b) SECURITY DEPOSIT. In addition to the above monthly rentals, Tenant shall also pay a security deposit in the amount of $ 0 , due and payable upon execution of this Lease. (c) OTHER. All sums shall be paid at the address of Landlord, as above designated, or at such otherp\aoe as the Landlord may, from time to time, previously designate in writing. Delinquent payments shall draw interest at 12% per annum, compounded monthly, from the due date, until paid. 3. POSSESSION. Tenant shall be entitled to possession on the first day of the term of this Lease, and shall yield possession to the Landlord at the time and date of the close of this Lease term, except as herein otherwise expressly provided. Should Landlord be unable to give possession on said date, Tenant's only damages shall be a rebating of the pro rata rental. 4. USE OF PREMISES. Tenant covenants and agrees durithe term of this Lease to use and to occupy the Premises only for activities and purposes consistent with and incidental to operation of a pattern and tooling storage business. Landlord has not reviewed zoning or other applicable legal requirements or limitations imposed by any local, state, or federal governmental authority that may affect Tenant's use of the Premises, and Landlord makes no representation or warranty that the Premises is suitable for Tenant's intended use. Tenant shall conduct its own review of applicable law and shall be solely responsible for meeting all legal requirements, including but not limited to building permits, licensure, or governmental approval. 5. QUIET ENJOYMENT. Landlord covenants that its estate in the Property is fee simple and that the Tenant on payingUhenantheneinresenxadandpedbnningaUtheagnaomenhnbvUhaTenonthobeperfonnedasprnvidedin this Laaoa, shall and may peaceably have, hold and enjoy the Premises for the term of this Lease free from mo|eatation, eviction or disturbance by the Landlord or any other persons or legal entity whatsoever. (But see paragraph 14, below.) Landlord shall have the right to mortgage all of its right, title, interest in the Property at any time without notioe, subject to this Lease. 6. CARE AND MAINTENANCE OF PREMISES. Each party shall perform its responsibilities of repair and maintenance to the end that the Premises will be kept in a safe and serviceable condition. Neither party will permit 1 ts nor allow the Premises to be damaged or depreciated in value by any act, omission, or negligence of itself,its agen or employees. (a) Tenant takes the Premises in their present condition, AS IS, except for such repairs and alterations as may be expressly herein provided. (b) LANDLORD'S DUTY OF CARE AND MAINTENANCE. Landlord purchased the Property for economic or community development purposos, intends to demolish the Premises in aid of such purposos, and intends that Tenant shall not occupy the Premises beyond the lease term. Accordingly, Landlord shall have no duty whatsoever to care for or maintain the Premises or any part thereof. (c) TENANT'S DUTY OF CARE AND MAINTENANCE. Tenant shall, after taking possession of the Premises and until the termination of this Lease and the actual removal from the Premises, at its own expense, care for, maintain, and repair the exterior and interior parts of the Premises in a reasonably safe and serviceable condition consistent with its own needs and pursuant to applicable law, ordinance or regulation. Tenant will furnish its own interior and exterior decorating. Tenant at its own expense may install floor covering and will maintain such floor covering in good condition. Tenant will be responsible for the plate glass in the windows of the Premises and for maintaining the sidewalks and parking areas on and abutting the Premises. Tenant shall make no structural alterations or improvements without the Landlord's prior written approval of the plans and specifications therefor. (d) Tenant will make no unlawful use of the Premises and agrees to comply with all valid regulations of the Board of Health, municipal ordinances, the laws of the State of Iowa and the federal government, but this provision shall not be construed as creating any duty by Tenant to members of the general public. If Tenant, by the terms of this Lease is leasing premises on the ground floor, it will not allow trash of any kind to accumulate on the Property, including but not limited to the parking or driving area and yards in front, side or rear thereof, and it will remove same from the Property at its own expense. Tenant also agrees to remove snow and ice and other obstacles from the sidewalk and parking areas on or abutting the Property and to be responsible for all snow removal. (e) Tenant shall have responsibility for and perform all acts necessary for compliance with the Americans with Disabilities Act. 7. FACILITY SERVICES. (a) UTILITIES AND SERVICES. Tenant, during the term of this Lease, shall pay before delinquency all charges for use of telephone, water, sewer, gas, electricity, power, garbage or trash disposal, and all other utilities or services of whatever kind and nature which may be used in or upon the Premises. (b) AIR CONDITIONING AND HEATING EQUIPMENT. Tenant takes such equipment as may now be located on or installed in the Premises in its AS -IS condition, and Tenant shall be responsible to maintain, repair, and replace same according to Tenant's needs. (c) JANITOR SERVICE shall be furnished at the expense of Tenant. O. END OF TERM; OPTION TO RENEW. (a) EXPIRATION; RENEWAL. This Lease shall terminate upon expiration of the original term. Tenant shall have the option to renew this Lease for an additional 3'yearternn. provided that Tenant has completed the demolition activities described in paragraph 25(b) below. Tenant shall exercise its option by delivery of written notice to Landlord at least sixty (60) days before expiration of the original term. Upon renewal, the Lease shall be deemed amended to include the additional 10,000 square feet of space in the building and to increase the monthly rent to $1.400 per month, but otherwise the terms of this Lease shall continue in effect without modification. (b) SURRENDER OF PREMISES AT END OF TERM. Tenant agrees that upon the termination of this Lease itwill surrender, v���upand��arthe Premises ingood and o�anoond�on.except the effao�ofo�inory wea/andtearanddepreciation arising from lapse of time, or damage not covered by insurance. [See also 11(a) and 11(e)below] (c) REMOVAL. Tenant may, at the expiration of the term of this Lease, or renewal or renewals thereof or at a reasonable time thenaofter, if Tenant is not in default heneunder, remove any equipment which said Tenant has 2 installed in the Premiseo, providing said Tenant repairs any and all damages caused by removal and leaves the Premises in a condition that is secure from entry by third parties. (d) HOLDING OVER. Tenant shall not continue to occupy the Premises beyond the Lease term without the express prior written consent of Landlord. 9. ASSIGNMENT AND SUBLETTING. Tenant may not assign this Lease or sublet the Premises or any part thereof. Notwithstanding anything to the contrary in this paragraph, Tenant may assignbhisLeosehuthoourviving entity in connection with any corporate merger, consolidation or reorganization to which Tenant is a party, provided that Tenant notifies Landlord of such assignment no later than the effective date of the transaction. 10. PROPERTY TAXES. The parties acknowledge that the Property is currently exempt for property tax purposes but that it shall become taxable by virtue of this Lease. Until actual tax figures are determined in the future, Tenant agrees to make a payment in lieu of taxes to cover the eeUmohad, anticipated tax liability that will accrue hereby. With each monthly payment of rent, Tenant shall remit the sum of$211.17tocover the payment inlieu of taxes. If a property tax statement is issued during the term of this Loaae.then such paymentmhaUbaadiusbadtobe nn anaountequa|hoono-bwelfth(1/12m ' )ofthe annual tax. Tenant shall also timely pay all taxes, assessments, or other public charges levied or assessed by lawful authority against its personal property on the Premises during the term of this Lease. Tenant shall pay all special assessments that would become delinquent if not paid during the term of this Lease. Each party reserves the right to protest any assessment of taxes. 11. INSURANCE. (a) Landlord and Tenant will each keep its respective property interests in the Premises and its liability in regard therobo, and the personal property on the Pnamisea, reasonably insured against hazards and casualties: that is, fire and those items usually covered by extended coverage; and Tenant will procure and deliver to Landlord a certification from the respective insurance companies to that effect. Such insurance shall be made payable to the parties hereto as their interests may appear, except that Tenant's share of such insurance proceeds are hereby assigned and made payable to the Landlord to secure rent or other obligations then due and owing by Tenant to Landlord. To the extent permitted by their po|iciaa. Landlord and Tenant waive all rights of recovery against each other. (b) Tenant further covenants and agrees that it will at its own expense procure and maintain commercial general liability insurance in the amount of not less than $1.000.000 per occurrence and $2.000.000 annual aggregate. Such insurance shall cover liability arising from premises operations, independent contractors, personal injury, products, and completed operations and liability assumed under an insured contract, including but not limited to the activities of Tenant, its employees and agents. Certificates or copies of said policies, naming the Landlord as an additional insured, and providing for thirty (30) days' advance notice to the Landlord before cancellation, shall be delivered to the Landlord within no later than the date that Tenant begins to occupy the Premises. A renewal certificate shall be provided to Landlord prior to expiration of any policy. (c) Tenant will not do or omit the doing of any act which would vitiate any hlnunonce, or increase the insurance rates in force upon the real estate improvements on the Property or upon any personal property of the Tenant upon which the Landlord by law or by the terms of this Lease, has or shall have a lien. (d) Tenant further agrees to comply with recommendations of Iowa Insurance Services Office and to be liable for and to promptly pay, as if current nento|, any increase in insurance rates on the Premises and on the building of which the Premises are a part, due to increased risks or hazards resulting from Tenant's use of the Premises otherwise than as herein contemplated and agreed. 12. INDEMNITY. Except as to any negliof the Landlord or its agents in the performance of any obligation of Landlord under this Lease, Tenant will defend, indemnify, and hold harmless the Landlord from and against any and all loss, costs, damage, and expenses occasioned by, or arising out of, any accident or other occurrence causing or inflicting ijuryand/ordomagehoanyperoonorpnopadx.happaningnrdona.in.upon.oraboutthePnoperty.or due directly or indirectly to the tenancy, use, or occupancy thereof, or any part thereof by the Tenant or any person claiming through or under the Tenant. Prior to occupancy of the Premises hereunder, Tenant has had the opportunity to test the Premises for toxic or hazardous aubatanoea, nno|d, and other environmental matters, and Tenant agrees that the indemnities set forth in this paragraph shall include but not be limited to any claims, demands, losses, or causes of action arising from or relating to such matters. The provisions of this paragraph shall survive the expiration, abandonment, or termination of this Lease. 3 12.1 ENVIRONMENTAL. Tenant represents and agrees as follows: (i) During the Lease term, Tenant's use of the Premises will not include the use of any hazardous substances except those identified in Exhibit A attached hereto, or substantially similar substances intended for the same purpose. Tenant generally will not keep an inventory of such substances on the Premises in greater quantities than are stated in such letter and will use same in accordance with manufacturer recommendations or directions. (H) Tenant, at its sole cost and expense, agrees to remediate, correct, or remove from the Premises any contamination of property caused by any hazardous substances which have been used or permitted by Tenant on the Premises during any term of this Lease. Remediation, correction, or removal shall be in a safe and reasonable manner, and in conformance with all applicable laws, ru|es, and regulations. Tenant reserves all rights allowed by law to seek indemnity of contribution from any person, other than Landlord, who is or may be liable for any such cost and expense. (iii) Tenant agrees to indemnify, defend, and hold Landlord harmless from and againsall claims, causes of action, damages, loss, costs, expense, penalties, fines, lawsuits, liabilities, attorney fees, and engineering and consulting fees arising out of or in any manner connected with hazardous substances, which are caused or created by Tenant on or about the Property, including but not limited to any diminution in value of the Property that may result from the foregoing. This indemnity shall survive the expiration, abandonment, or termination of this Lease for any reason. 13. FIRE AND CASUALTY. (a) PARTIAL DESTRUCTION OF PREMISES. In the event of a partial destruction or damage of the Premises which causes a business interference by preventing the conduct of a normal business operation, and which damage is reasonably repairable within sixty (60) days after its occurrence, this Lease shall not terminate but the rent for the Premises shall abate during the time of such business interference. In the event of partial destructionTenant shall have the option to repair such damages. (b) ZONING. If the zoning ordinance of the municipality in which this property is located makes it i for Landlord, using diligent and timely effort, to obtain necessary permits and to repair and/or rebuild so that Tenant is able to conduct its business on the Premises, then such partial destruction shall be treated as a total destruction as provided in the next paragraph. (c) TOTAL DESTRUCTION OF BUSINESS USE. In the event of a destruction or damage of the Premises, including the parking area (if a parking area is a part of the subject matter of this Lease), so that Tenant is not able to conduct its business on the Premises, and which damages cannot be repaired within sixty (60) days, this Lease may be terminated at the option of either the Landlord or Tenant. Such termination in such event shall be effected by written notice of one party to the cther, within twenty (20) days after such destruction. Tenant shall surrender possession within ten (10) days after such notice issues and, each party shall be released from all future obligations hereunder, Tenant paying rental pro rata only to the date of such destruction. 14. CONDEMNATION. (a) DISPOSITION OF AWARDS. Should the whole or any part of the Premises be condemned or taken by a competent authority for any public or quasi -public use or purpoae, each party shall be entitled to retain, as its own property, any award payable to it. Or in the event that a single entire award is made on account of the condemnation, each party will then be entitled to take such proportion of said award as may be fair and reasonable. (b) DATE OF LEASE TERMINATION. If the whole of the Premises shall be so condemned or taken, the Landlord shall not be liable to the Tenant except and as its rights are preserved as in paragraph 14(a) above. 15. TERMINATION OF LEASE; DEFAULTS OF TENANT; OTHER REMEDIES. (a) TERMINATION UPON EXPIRATION OR UPON NOTICE OF DEFAULTS. This Lease shall terminate upon expiration of the demised term. Upon default in payment of rental henein, upon any other default by Tenant in accordance with the terms and provisions of this Lease, or upon Tenant's abandonment of the Premises by failure to engage in its usual and customary business activities on the Premises for more than fifteen (15) consecutive business days, this Lease may at the option of the Landlord be canceled and forfeited, provided, however, before any such cancellation and forfeiture except as provided in 15(b) below, Landlord shall give Tenant a written notice specifying the default, or defaults, and stating that this Lease will be canceled and forfeited ten (10) days after the giving of such notice, unless such default, or defaults, are remedied within such grace period. [See paragraph 22 below.) As an additional optional 4 procedure or as an alternative to the foregoing (and neither being exclusive of the other),Land|ondmoypnoceedam provided in paragraph 21 below. (b) BANKRUPTCY OR INSOLVENCY OF TENANT. In the event Tenant ism����ob�km�min�e event ofajudio�transfer proceedings or by other operation of law, but not by daaUh, and such ba/ knuptcy.'udicia| sale, or transfer has not been vacated or set aside within ten (10) days from the giving of notice thereof by Landlord to Tenant, then and in any such events Landlord may, at its option, immediately terminate this Lease and, upon giving of ten (10) days' written notice by Landlord to Tenant, re-enter the Pnamioes, all to the extent permitted by applicable law. (c) OTHER REMEDIES. In addition to any remedies set forth in this Section 15 or otherwise available under applicable law, in the event of a default Landlord may exercise any one or more of the following remedies: (i) Declare due, sue for, and receive from Tenant the sum of all payments and other amounts then due and owing under this Leasa, plus the accelerated balance of future payments; (ii) Terminate this Lease or any other agreement with Tenant; (iii) Collect from Tenant all other amounts due and owing under this Lease; (iv) Charge interest on all sums due hereunder from and after the date of default at the rate of 18% per annum, compounded monthly, until paid in full, but in no event more than the maximum rate permitted by law; and (v) Charge an administrative late fee of $25.00 for each payment not received within five days of the due date (in addition toany applicable penalty inberest>. In addition, Landlord may use any other remedies available to it under applicable law. ' (d) In the circumstances described in paragraphs (a) -(b) above, waiver as to any default shall not constitute a waiver of any other or subsequent default, and no delay in exercising any right or remedy shall operate as a waiver of any right or remedy or modify the terms of this Lease. Remedies will be applied cumulatively, to the extent allowed by law. Tenant agrees to pay Landlord all costs and axpenaea, including attorneys' fees, incurred by Landlord in exercising or attempting to exercise any of its rights or remedies or in defending against the claims of Tenant. If appropriate in the uincumotanoeo, remedies will include those available under UCC Article 9. As an additional optional procedure or as an alternative to the foregoing (and neither being exclusive of the other). Landlord may proceed as provided in paragraph 21 below. (e) The parties agree to the jurisdiction and venue of the Iowa District Court for Black Hawk County in any action to construe, interpret, or enforce this Lease. EACH PAR.TY HEREBY WAIVES ITS RIGHT TO A JURY TRIAL WITH RESPECT TO ANY MATTER ARISING OUT OF OR IN ANY WAY RELATED TO THIS LEASE, WHETHER DIRECTLY OR INDIRECTLY. (f) Acceptance of keys, advertioing, and re -renting by the Landlord upon the Tenant's default shall be construed only as an effort to mitigate damages by the Landlord, and not as an agreement to terminate this Lease. 16. RIGHT OF EITHER PARTY TO MAKE GOOD ANY DEFAULT OF THE OTHER. |fdefault shall bemade bv either pa�yinthe pa�onnanceof, orconnp|iancew�h.any ofthe terms, covenants, nruondiUonsofthis Lease, and ' such default shall have continued for thirty (30) days after written notice thereof from one party to the other, the person aggrieved, in addition to all other remedies now or hereafter provided by law, may, but need not, perform such term, covenant, or condiUon, or make good such default, and any amount advanced shall be repaid forthwith on demand, together with interest at the rate of 12% per annum from the date of advance. 17. SIGNS. (a) Tenant shall have the rightand privilege of attachi.affixino..cxexhibbinosigns onUhe Pram�es.prov�edon�(1)that any and oUsigns sheUcomply vv�hthe ordinances ofthe municipality inwhichthe property is located and with the laws of the State of Iowa; (2) such signs shall not change the structure of the building; (3)such signs ifand when taken down shall not damage the building; and (4) such signs shall be�to the phorwr�enapproval ofthe Landlord, which approval ahaUnot baunneasonab|vw�hhe|d. subject (b) Landlord during the last ninety (90) days of this Lease, or extension, shall have the right to maintain in the windows or on the building or on the Premises either or both a "For Rent" or "For Sale" sign and Tenant will permit, at such time, prospective tenants or buyers to enter and examine the Premises. 18. MECHANIC'S LIENS. Neither the Tenant nor anyone claiming by, through, or under the Tenant, shall have the right to file or place any mechanic's lien or oter lien of any kind or character whatoever upon the Premises or upon any building or improvement thereon, or upon the leasehold interest of the Tenant therein, and notice is hereby given that no contractor, aubcontnacbzr, or anyone else who may furnish any nnabaha|, mervice, or labor for any bui|ding, impnovnmenta, a|tenetion, repairs or any part thereof, shall at any time boor become entitled to any lien 5 thereon, ondthefu�heroecu�vofMheLand|Dxj.MleTen8ntcnvenBn�BDdagreentQgNeaC�noticethereof advance foralltoanyend �contractors and subcontractors who may furnish or agree to furnish any such material, service, or labor. 19. LANDLORD'S LIEN AND SECURITY INTEREST. Landlord shall have, in addition to the lien given by law, a security interest as provided by the Uniform Commercial Code as codified in the State of Iowa upon all personal property, and all substitutions, replacements, accessories, and accessions thereto and thereof, kept and used on the Premises by Tenant. Landlord may proceed at law or in equity with any remedy provided by law or by this Lease for the recovery of rent or for termination of this Lease because of Tenant's default in its performance. 20. SUBSTITUTION OF EQUIPMENT, MERCHANDISE. ETC. Tenant shall have the right, from time to time during the term of this Lease, to sell or otherwise dispose of any personal property of the Tenant situated on the Premises, when in the judgment of the Tenant it shall have become obsolete, outworn, or unnecessary in connection with the operation of Tenant's business on the Premises; provided, however, that the Tenant shall, in such instance and at its own expense, substitute for such items of personal property so sold or otherwise disposed of, a new or other item in substitution thereof, in like or greater value and adopted to the affixed operation of the business upon the Premises (unless no substituted article or item is necessary). 21. RIGHTS CUMULATIVE. The various rights, pmwens, ootions, e|ections, and remedies of either party as provided in this Lease shall be construed as cumulative and no one of them as exclusive of the othersorexc|usiveof any rights, remedies, or priorities allowed either party by law, and shall in no way affect or impair the right of either party to pursue any other equitable or legal remedy to which either party may be entitled as long as any default remains in any way unremadied, unsodsfied, or undischarged. 22. NOTICES AND DEMANDS. Notices as provided for in this Lease shall be given to the respective parties hereto at the respective addresses designated on page one of this Lease unless either party notifies the other, in whting, of a different address. Without prejudice to any other method of notifying a party in writing or making a demand or other communication, such message shall be considered given under the terms of this Lease when sent, addressed as above designabad, postage pnapaid, by registered or certified mail, return receipt requested, by the United States mail and so deposited in a United States mail box. 23. BINDING EFFECT. Each and every covenant and agreement herein contained shall extend to and be binding upon the respective heirs, personal representatives, successors, and assigns of the parties hereto; except that if any part of this Lease is held in joint tenancy, the successor in interest shall be the surviving joint tenant. 24. CHANGES TO BE IN WRITING. None of the covenants, provisions, terms, or conditions of this Lease to be kept or performed by Landlord or Tenant shall be in any manner modified, waived, or abandoned, except by a written instrument duly signed by the parties and delivered to the Landlord and Tenant. This Lease contains the entire agreement of the parties and supersedes any and all dianussions, nagotiationm, understandinge, or agreements pertaining to the subject matter hereof. 25. OTHER. (a) Tenant is authorized to install an overhead door in the location agreed to by Landlord and to install such new electrical systems and components as may be required by Tenant's business needs. All work shall be to a workmanlike standard. (b) Duringshall, square � � portion of the building so that such portion and the leased premises share one |arge, open space. Landlord shall provide a large dumpster for disposal of demolition materials and from time to time as needed shall empty the dumpster for Tenant's continued use. Tenant shall comply with all applicable laws and regulations governing the handling and disposal of hazardous wastes and hazardous materials. Tenant shall not dispose of its own business waste in said dumpster. (c) Notwithstanding any terms of this Lease to the oontnary. Tenant shall be responsible for all cost and expense of repair, upkeep, maintenance, and restoration of the Premises. Landlord shall have no responsibility to incur any cost or expense with respect to the Premises, other than the dumpster referred to in paragraph (b). (d) If during the Lease term Landlord desires to sell the Property, Tenant shall have a right of first refusal to purchase the Property on the same terms as are set forth in a written offer or purchase agreement submitted by Landlord by a third -party unaffiliated with Tenant through common ownership or control. To exercise said right, 6 Tenant must deliver written notice of exercise to Landlord within fourteen U4)doyofni�wing�areceipt ofocopy of m said purchase agreement. |fLandlord oUhaioedesires hoseUthe Propo' Property, ' shall nob'�Tenant and the parties will attempt in good faith to negotiate a sale of the property to Tenant on mutually acceptable terms. If the parties do not reach agraement. Landlord shall be free to sell the Property to whomever it chooses. (e) This Lease is subject to approvaby the Waterloo City Council. (f) Due to the S2 (non-combustible) type of materials and tooling being stored no sprinkler system will be required. (g) Upon first day of occupancy all contents of the building wilbeconsidered the nasponsihi|hvand pnopedycfthe tenant for disposal aspa�ofthe demo)�onprocess. This indudeahamasuchasok1 plumbingresponsibility fixtures, funnituna, oon|ere, floor mounted furnaces, etc. Ceiling mounted heaters will remain when possible. All efforts will be made to recycle or reuse materials from the demolition process. Proceeds from any items or materials sold will be applied to the demolition costs. 26. CONSTRUCTION. Words and phrases herein, including acknowledgment hereofshall be construed as in the singular or plural number, and as masculine, feminine, or neuteraccording to the context. IN WITNESS VVHEREOF, the parties hereto have executed this Business Property Lease by their duly authorized representatives as of the date first written above. LANDLORD TENANT City of WaterlooIowa American Pattern Shzrage, L.L.C. By: By: Ernest G. Clark, Mayor Attest: Suzy Schares, City Clerk Title: PERSONAL GUARANTY. The undersined holder of the ownership interests of Tenant hereby agrees for himself and his heiro, personal repraaentaUveo, and aouigna, to unconditionally guarantee to Land|nnd, its successors and assigns, the full and prompt performance by Tenant, its successors and assigns, of all obligations owing by Tenant pursuant to the foregoing Lease and payment when due of all sums owing thereunder. James Chizek 7 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-948 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON A PROPOSED 3 -YEAR LEASE AGREEMENT WITH AMERICAN PATTERN STORAGE, LLC OF WATERLOO IOWA FOR LEASE OF THE FORMER FOOD BANK BUILDING GENERALLY LOCATED AT THE SOUTHEAST CORNER OF EAST 11TH STREET AND SYCAMORE STREET, IN THE AMOUNT OF $600.00 PER MONTH, AS NOVEMBER 17, 2014, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA AND INSTRUCTING THE CITY CLERK TO PUBLISH NOTICE OF HEARING. WHEREAS, the Council of the City of Waterloo, Iowa shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 17th day of November, 2014, for the purpose of considering and acting upon the proposed 3 -year Lease Agreement with American Pattern Storage, LLC of Waterloo, Iowa for lease of the former Food Bank building generally located at the southeast corner of East 11th Street and Sycamore Street, in the amount of $600.00 per month. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 3rd day of November, 2014. ATTEST: Suzy Schaff City Clerk s, CMC rnest G. lark, Mayor Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 PATRICK MORRISSEY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 Council Communication City Council Meeting: November 3, 2014 Prepared: October 28, 2014 Dept. Head Signature: z , ') )„L <. SUBJECT: Resolution setting date of public hearing as November 17, 2014 to sell a new construction home at 923 Lafayette Street and convey real property for $121,000.00 through the Neighborhood Stabilization Program. Submitted by: Rudy D. Jones, Community Development Director Recommended City Council Action: Approval. Summary Statement: Transmitted herewith is a request by the City of Waterloo, Community Development Department to set the date of public hearing for the sale and conveyance of property at 923 Lafayette Street, Waterloo, Iowa 50703 to Chastity P. Thomas for the purchase price of $121,000.00. Property legally described as: Parcel "P” of Plat of Survey Doc. # 2012-10081 of part of Lots 8 and 9, Block No. 25 in the Original Plat, on the East Side of the Cedar River, in the City of Waterloo, Black Hawk County, Iowa. Expenditure Required: None Source of Funds: Neighborhood Stabilization Program Policy Issue: Sale of Land Background Information: The City of Waterloo, Community Development Department has utilized NSP funds to stabilize and redevelop the 900/1000 block of Lafayette Street. RDJ:an J:\IEDA GRANTS\NEIGH STABILIZ GRANT\NSP-3\923 Lafayette\Council Communication- Sale of Property NSP.docx EQUAL HOUSING OPPORTUNLTY CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-949 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE SALE AND CONVEYANCE OF CITY -OWNED PROPERTY WITH NEW CONSTRUCTION HOME LOCATED AT 923 LAFAYETTE STREET FOR $121,000.00, PLUS COSTS, TO CHASTITY P. THOMAS, AS NOVEMBER 17, 2014, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa at 5:30 p.m. on the 17nd day of November, 2014, for the purpose of considering and acting upon the sale and conveyance of City -owned property with new construction home located at 923 Lafayette Street for $121,000.00, plus costs, to Chastity P. Thomas, and legally described as follows: Parcel "P" of Plat of Survey Doc. #2012-10081 of part of Lots 8 and 9, Block No. 25 in the Original Plat, on the East Side of the Cedar River, in the City of Waterloo, Black Hawk County, Iowa. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 3rd day of November, 2014. ATTEST: Suzy Schres, CMC City Clerk Ernest G. Cl;7°°1" ark, Mayor TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED (E4- / j '//M /3 FY ``'i BUDGETED a0� 7. 0 EXPENDED YTD <J 6 THIS REQUEST /d LEFT AFTER THIS 3/ REQUEST /79q DATE 7) %d' 21- / Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Mohammad Elahi, Traffic Engineer DATE: October 21, 2014 NAME OF CLASS / MEETING: 2014 Adaptive Traffic Signal Technology and Traffic and Safety Engineering Forum DEPARTURE DATE: November 18, 2014 DESTINATION: Ames, Iowa DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: November 19, 2014 DATE(S) OF MEETING: November 18 & 19, 2014 PURPOSE OF TRAVEL/TRAINING: To provide traffic and safety engineering professionals the opportunity to examine the issues, costs and performance of Adaptive Traffic Signal Technology and also to learn about new and innovative systems, processes and address issues of interest. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $125.00 LODGING TAXI 79:00/1-6`" MEALS PARKING 0.00 REGISTRATION AIRFARE 20.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 215:00 BUDGET LINE ITEM: 266-17-7120-1345 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 215:00 / PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEelli A 0 J-1 lY DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR ///3/,f DATE CITY OF WATERLOO Council/Committee Communication Committee Meeting: November 3, 2014 Prepared: October 28, 2014 Dept. Head Signature: # of Attachments: 0 SUBJECT: Correct expiration date of the appointment of Dr. Cindy Hahn to the ADA Compliance Commission. Submitted by: Mayor Buck Clark Recommended City Council Action: Approval Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: Ms. Hahn's term will expire on 10/20/17, not 10/6/17 as previously submitted. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 PATRICK MORRISEY Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication City Council Meeting: October 20014 Prepared: October 14, 2014 Dept. Head Signature: # of Attachments: 7 SUBJECT: Request to set a date of public hearing as November 3, 2014 for a request by Iowa Development Enterprises to vacate a 15' wide platted utility easement along the south property line of Lot 1, Summerland Farms. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request by Iowa Development Enterprises to vacate a 15' platted utility easement that runs parallel to the south property line of Lot 1 of Summerland Farms. The request would not appear to have a negative impact upon the surrounding neighborhood and land use. There is an 8" sanitary sewer located next to the site in question in Mills Lane. There is no storm sewer located adjacent to the site, and storm water is drained through a ditch drainage system. The applicant is requesting approval to vacate the 15' platted utility easement to allow for the construction of multiple twin homes on the lot in question. Also, the applicant is replating this lot, and when that plat is finalized and filed with the Black Hawk County Recorder's Office, a new 5' utility easement will be platted parallel to the south property line. MidAmerican Energy has noted that the dedication of the new 5' utility easement would be sufficient for their utility needs. There will also be other utility easements dedicated as a part of that new plat for utilities. At the July 1, 2014 Planning, Programming and Zoning Commission meeting, the commission voted unanimously to vacate the utility easement. Please find attached a legal description of the area to be vacated, staff report and aerial photograph. Therefore, we would ask that the City Council set a date of public hearing as November 3, 2014, and publish and official notice pertinent to the request to vacate the area described in herein. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Acton Employer 111 Expenditure Required. None. Source of Funds: Policy Issue: Land Use Alternative: Background Information: Legal Description: See attached exhibit "A" AS: to cc: Noel Anderson, Community Planning & Development Director Eric Thorson, City Engineer Dennis Gentz, Assistant City Engineer f le-- REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: DRAINAGE: FLOODPLAIN: July 1, 2014 Request to vacate a 15' platted easement, located on the south side of Lot 1, Summerland Farms Addition Iowa Development Enterprises, 2909 Mills Lane, Waterloo, IA 50702 The applicant is requesting to vacate the 15' easement, and then later dedicate a 5' utility easement through a proposed subdivision that will run parallel to the south property line for the purpose of constructing new duplexes on the site. The request would not appear to have a negative impact upon the surrounding neighborhood and land use. The request would not appear to have a negative impact upon traffic and pedestrian conditions within the surrounding area. There are no recreational trails within the immediate area. Future plans call for a recreational trail to be extended eastward from Highway 21 to the entrance of the casino along East Shaulis Road. The area in question was rezoned from "A-1" Agricultural District to "R -3,R -P" Planned Multiple Residence District on September 4, 2003. North — Vacant development ground, zoned "A-1" Agricultural District. South — Single-family development, zoned "R -3,R -P" Planned Multiple Residence District. East — Mobile Home park, zoned "R-3" Multiple Residence District. West — Single-family development, zoned "R -3,R -P" Planned Multiple Residence District. The surrounding area consist of a mix of residential development ranging from one and two family dwellings near the area in question, to mobile homes on the east side of Dysart Road. The mobile home park was developed in the 1970s, and many of the houses in the area in question were constructed in the 2000s and 2010s. There appears to be no need for additional screening and buffering for this request. The request would not appear to have a negative impact on drainage in the area. The area in question is not located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map Community Number 190025 and Panel Vacate 15' easement — Summerland Farms Page 1 of 3 56 PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: July 1, 2014 Number 0316F, dated July 18, 2011. There are no nearby parks within the immediate are of the development. There is an open space located in the middle of the development in question. There is an 8" sanitary sewer located next to the site in question in Mills Lane. There is no storm sewer located adjacent to the site, and storm water is drained through a ditch drainage system. The Future Land Use Map designates this area as Low Density Residential. The proposed easement vacate would be in conformance with the Comprehensive Plan and Future Land Use Map for this area. The applicant is requesting to vacate the 15' utility easement that runs parallel to the south lot line of Lot 1, Summerland Farms Addition. There appear to be no public utilities located within the easement as shown on the plat map for the parcel. The applicant is proposing to subdivide this land through a replat of the lot, and as a part of that subdivision, a new 5' utility easement will be platted and dedicated for utility purposes parallel to the south property line. There has been discussion with MidAmerican Energy Company regarding the easement, and they have indicated once the easement is vacated and the new 5' utility easement is dedicated, that it should be sufficient in size for any needs that they may have. Also, MidAmerican has been actively discussing with the applicant for new easements they would like to have dedicated elsewhere in the proposed plat for the land in question, therefore, it would appear that any easements needed for utilities will be appropriately addressed. The property in question is being re -platted into 12 lots for the development of six twin homes. Therefore, staff recommends that the request to vacate the 15' platted utility easement located on Lot 1 of Summerland Farms Addition be approved for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area. 2. The request would not appear to have a negative impact upon pedestrian and traffic conditions within the surrounding area. 3. It would not appear that vacating the 15' platted utility easement would negatively impact utilities in the area, and it appears that there no utilities located within the easement. And subject to the following condition(s): Vacate 15' easement — Summerland Farms Page 2 of 3 57 July 1, 2014 1. That the area in question is final platted with a new 5' utility easement being dedicated along the south line of the subdivision. Vacate 15' easement — Summerland Farms Page 3 of 3 58 City of Waterloo Planning, Programming and Zoning Commission July 1, 2014 E. SHAULIS RD. A-1 E. ORANGE RD. Vacate 15' Utility & Drainage Easement KESS & Associates, Inc. 59 City of Waterloo Planning, Programming and Zoning Commission July 1, 2014 Vacate 15' Utility & Drainage Easement KESS & Associates, Inc. 60 Vacate 15' Utility & Drainage Easement — KESS & Associates, Inc. NE -NE -SE 13-88-13 410.00° 20° EUILDO4G tINE zy ---1°-15UTILITY Ei DRAINAGE, EASEMENT' .393. 60° 65° 223.02' 20 UTILITY EASEMENT SUMMERLAND 0 110.35' 20° UTILITY EASEMENT 15' Utility & Drainage Easement to be Vacated. 0 rn CATE0 RES.2006-72 0 40 61 Exhibit "A" The 15.0 foot utility easement as platted in Lot 1 in "Summerland Farms" Addition to the City of Waterloo, Black Hawk County, State of Iowa, located along the Southerly lot line of said Lot 1, excluding the Westerly 15' thereof. STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that on the 3rd day of November, 2014, at 5:30 p.m., in the Harold E. Getty Council Chambers in the City Hall in the City of Waterloo, IA, a public hearing will be held by the Council of the City of Waterloo, Iowa, to vacate a 15' wide platted utility easement along the south property line of Lot 1, Summerland Farms, legally described as follows: The 15.0 foot utility easement as platted in Lot 1 in "Summerland Farms" Addition to the City of Waterloo, Black Hawk County, State of Iowa, located along the Southerly lot line of said Lot 1, excluding the Westerly 15' thereof. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. By order of the Council of the City of Waterloo this 20th day of October, 2014. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing: Summerland Farms Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 23rd day of October, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $12.19 Signed Subscribed and sworn to before me this (—i 3' Day of A.D., 20 1 `sk Received of Notary Public the sum of Dollars. In full for publication of the above notice. p` JODI E MC Ci iiS"i'ii,,- 7 COMMISSICN N yF 2.1'G : 1III_m Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5252 AN ORDINANCE VACATING A 15 FOOT WIDE PLATTED UTILITY EASEMENT ALONG THE SOUTH PROPERTY LINE OF LOT 1, SUMMERLAND FARMS ADDITION IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, as follows: The 15.0 foot utility easement as platted in Lot 1 in "Summerland Farms" Addition to the City of Waterloo, Black Hawk County, State of Iowa, located along the Southerly lot line of said Lot 1, excluding the Westerly 15' thereof; shall be, and the same is hereby vacated, subject to the following condition: 1. That the area in question is foot utility easement being line of the subdivision. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: final platted with a new 5 dedicated along the south November 3, November 3, November 3, November 3, 2014 2014 2014 2014 PASSED AND ADOPTED this 3rd day of November, 2014. ATTEST: uzy Sch4,i - , CMC City Cle k I • omit • entin Hart, Mayor Pro -Tem CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5252, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 3rd day of November, 2014. Witness my hand and seal of office this 3rd day of November, 2014. SEAL Suzy Sc City Cl ares, CMC rk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5252 AN ORDINANCE VACATING A 15 FOOT WIDE PLATTED UTILITY EASEMENT ALONG THE SOUTH PROPERTY LINE OF LOT 1, SUMMERLAND FARMS ADDITION IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, as follows: The 15.0 foot utility easement as platted in Lot 1 in "Summerland Farms" Addition to the City of Waterloo, Black Hawk County, State of Iowa, located along the Southerly lot line of said Lot 1, excluding the Westerly 15' thereof; shall be, and the same is hereby vacated, subject to the following condition: 1. That the area in question is foot utility easement being line of the subdivision. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: final platted with a new 5 dedicated along the south November 3, 2014 November 3, 2014 November 3, 2014 November 3, 2014 PASSED AND ADOPTED this 3rd day of November, 2014. ATTEST: Suzy Sc City Cllr CMC OINAL Quentin Hart, Mayor Pro -Tem CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5252, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 3rd day of November, 2014. Witness my hand and seal of office this 3rd day of November, 2014. SEAL zy S hares, CMC City Clerk STATE OF IOWA, } Black Hawk County, SS ORDINANCE NO. 5252 AN ORDINANCE VACATING A 15 FOOT WIDE PLATTED UTILITY EASEMENT ALONG THE SOUTH PROPERTY LINE OF LOT 1, SUMMERLAND FARMS ADDITION IN THE CITY OF WATER- LOO, BLACK HAWK COUNTY, IOWA. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATER- LOO, IOWA, as follows: The 15.0 foot utility easement as platted in Lot 1 in "Summerland Farms" Addition to the City of Waterloo, Black Hawk County, State of Iowa, located along the Southerly lot line of said Lot 1, excluding the Westerly 15' thereof; shall be, and the same is hereby vacated, subject to the following condition: 1. That the area in question is final platted with a new 5 foot utility easement being dedicated along the south line of the subdivision. INTRODUCED: November 3, 2014 PASSED 1st CONSIDERATION: November 3, 2014 PASSED 2nd CONSIDERATION: November 3, 2014 PASSED 3rd CONSIDERATION: 2014 PASSED AND ADOPTED this November3rdday of November, 2014. Quentin Hart, Mayor Pro -Tern ATTEST: Suzy Schares, CMC City Clerk. I do solemnly swear that the annexed copy of legal City of Waterloo Ordinance No. 5252 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 28th day of November, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $16.42 0/C1/1/iitc, Signed Subscribed and sworn to before me this 07 Day of -aft MIXT A.D., 20 lq Received of Notary Public the sum of Dollars. In full for publication of the above notice. 1�w' A L •4. o • SOB JODI E MCKINSTRY, COMMISSION NO.782413 MY COMp11S'31Q$ ARES CITY OF WATERLOO Council Communication City Council Meeting: November 3, 2014 Prepared: October 24, 2014 Dept. Head Signature) `"'a`" # of Attachments: SUBJECT: Recommendation - Award of Bid to Murphy Tractor for the rental of three (3) Motor Graders to support snow removal operations. Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Recommendation — Award of Bid to Murphy Tractor in the amount of $54,000 Expenditure Required: $54,000 Source of Funds: Road Use: 266-19-7200-1384 Policy Issue: N/A Alternative: N/A Background Information: Recommendation to accept bid from Murphy Tractor, Waterloo, Iowa. Rental of equipment covers the period November 15, 2014 — March 15, 2015. Bids received were: VENDOR LOCATION Installation of Piping Project Murphy Tractor Waterloo, IA $54,000 (w/o wings) Murphy Tractor Waterloo, IA $90,000 (w/ wings) Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-950 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF BID TO MURPHY TRACTOR & EQUIPMENT CO. OF WATERLOO, IOWA, IN CONJUNCTION WITH THE RENTAL OF THREE (3) MOTOR GRADERS TO SUPPORT SNOW REMOVAL OPERATIONS, IN THE AMOUNT OF $54,000.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Murphy Tractor & Equipment Co. of Waterloo, Iowa, in the amount of $54,000.00, in conjunction with the Rental of Three (3) Motor Graders to Support Snow Removal Operations described in the specifications heretofore adopted by this Council for said rental with Resolution No. 2014-937, after public hearing on October 27, 2014 on published notice required by law, be and is hereby accepted. PASSED AND ADOPTED this 3rd day of November, 2014. ATTEST: Suzy Sch'ares, CMC City Cle k Li est G. "Clark, Mayor CITY OF WA'HRLOO Council Communication City Council Meeting: 11/03/14 Prepared: 10/23/14 Dept. Head Signature: PH # of Attachments: 0 SUBJECT: Submitted by: Award Bid & Approve Purchase of Two Pickups to Community Motors Co Inc. JB Bolger- Golf & Downtown Area Maintenance Manager Recommended City Council Action: Award Bid and approve purchase of: Two (2) 2015 Chevrolet Colorado Compact Pickups to: Community Motors Co. Inc. Cedar Falls, IA Bids Received: Community Motors, Cedar Falls, IA Jerry Roling Motors, Waverly, IA Rydell Chevrolet, Waterloo, IA Witham Auto Center, La Porte City, IA For a total purchase amount of $57,064.00 $57,064.00 $57,404.00 $57,696.00 $59,416.76 Summary Statement These units will be used for administrative staff vehicles. Expenditure Required $57,064.00 Source of Funds Dupont Imprelis Chemical Settlement Funds Policy Issue N/A Alternative N/A Background Information: The addition of a Forestry Specialist position and replacement of aging existing vehicles has created the need for two new staff vehicles. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-951 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF BID TO COMMUNITY MOTORS CO., INC. OF CEDAR FALLS, IOWA, IN CONJUNCTION WITH THE PURCHASE OF TWO (2) CHEVROLET COLORADO PICKUP TRUCKS, IN THE AMOUNT OF $57,064.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Community Motors Co., Inc. of Cedar Falls, Iowa, in the amount of $57,064.00, in conjunction with the Purchase of Two (2) Chevrolet Colorado Pickup Trucks described in the specifications heretofore adopted by this Council for said rental with Resolution No. 2014-935, after public hearing on October 27, 2014 on published notice required by law, be and is hereby accepted. PASSED AND ADOPTED this 3rd day of November, 2014. Ernest Clark, Mayor ATTEST: Suzy Sch res, CMC City Cler CITY OF WATERLOO Council Communication City Council Meeting: November 3, 2014 Prepared: October 28, 2014 Dept. Head Signature: # of Attachments: 1 SUBJECT: INTERSECTION OF ANSBOROUGH AVENUE AND DOWNING AVENUE TRAFFIC SAFETY IMPROVEMENTS DOT Project Number: CS -TSF -8155(737)--85-07 City Project Number: TOF-239 Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Resolution approving Contract, Bonds and Certificate of Insurance with KWS, Inc. of Cedar Falls, Iowa in the amount of $37,400.00 for the Ansborough Avenue and Downing Avenue Traffic Safety Improvements; and authorize Mayor and City Clerk to execute said documents. Summary Statement This project is funded by a Traffic Safety Grant. The project involves traffic safety improvements by modifying traffic signalization. This is a short term solution for existing safety problems. Left turn lanes are needed as a long term solution for capacity purposes. Expenditure Required: $37,400 Source of Funds: Traffic Safety Funds Grant Policy Issue Alternative Background Information: Traffic Operations Department's routine evaluation of safety situation pin pointed safety issues with this intersection that can be improved by changes in signal phasing. Due to high volume of vehicles and proximity to University Avenue, a long-term solution is eventually needed. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-952 RESOLUTION APPROVING CONTRACT, BONDS, AND CERTIFICATE OF INSURANCE WITH KWS, INC. OF CEDAR FALLS, IOWA, IN CONJUNCTION WITH TRAFFIC SAFETY IMPROVEMENTS AT THE INTERSECTION OF ANSBOROUGH AVENUE AND DOWNING AVENUE, IN THE AMOUNT OF $37,400.00, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID DOCUMENTS. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract with KWS, Inc. of Cedar Falls, Iowa, for Traffic Safety Improvements at the Intersection of Ansborough Avenue and Downing Avenue, in the amount of $37,400.00, signed on behalf of the City of Waterloo, Iowa by the Mayor and the City Clerk as of the 3rd day of November, 2014, together with the accompanying bond for the faithful performance of said Contract, as surety thereon, be, and the same are hereby approved, and the Mayor and City Clerk are hereby authorized to execute said documents. PASSED AND ADOPTED this 3rd day of November, 2014. 111.: nest G. Clar , Mayor ATTEST: Suzy Scha es, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: November 3, 2014 Prepared: October 27 2014 Dept. Head Signature: # of Attachments: 1 SUBJECT: Intersection of Fletcher Avenue and University Avenue Traffic Safety Improvements Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Award contract for traffic safety improvements to KWS, Inc. of Cedar Falls, Iowa Summary Statement We received 1 bid from KWS of Cedar Falls for $52,000. It was $2,000 more than the grant amount. We exercised our right under the terms of Contract Documents to reduce job size due to financial matters. We omitted 1 item that was not part of the benefit cost analysis to save $5,145. The new amount is $46,855. We have KWS consent and Iowa DOT approval. Expenditure Required $46,855 Source of Funds Traffic Safety Grant Policy Issue Alternative Background Information: The proposed improvements will consist of improving traffic signals, pavement markings, and signage. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-953 RESOLUTION APPROVING CONTRACT, BONDS, AND CERTIFICATE OF INSURANCE WITH KWS, INC. OF CEDAR FALLS, IOWA, IN CONJUNCTION WITH TRAFFIC SAFETY IMPROVEMENTS AT THE INTERSECTION OF FLETCHER AVENUE AND UNIVERSITY AVENUE, IN THE AMOUNT OF $46,855.00, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID DOCUMENTS. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract with KWS, Inc. of Cedar Falls, Iowa, for Traffic Safety Improvements at the Intersection of Fletcher Avenue and University Avenue, in the amount of $46,855.00, signed on behalf of the City of Waterloo, Iowa by the Mayor and the City Clerk as of the 3ra day of November, 2014, together with the accompanying bond for the faithful performance of said Contract, as surety thereon, be, and the same are hereby approved, and the Mayor and City Clerk are hereby authorized to execute said documents. PASSED AND ADOPTED this 3rd day of November, 2014. ATTEST: Suzy Scha City Cler es, CMC rnest G. Clark, Mayor CITY OF WATERLOO, IOWA r COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 %rloo •o Mayor BUCK CLARK Council Communication City Council Meeting: November 3, 201 Prepared: October 29, 2014 COUNCIL Dept. Head Signature: MEMBERS # of Attachments: SUBJECT: The City of Waterloo is requesting to name a portion of Private Street Rapids Square generally located south of 200 Ridgeway Avenue. Submitted by: Noel Anderson, Community Planning & Development Director DAVID JONES Ward 1 CAROLYN COLE Ward 2 Pat Morrissey Ward 3 QUENTIN HART Ward 4 Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request by the City of Waterloo to name a portion of Private Street Rapids Square generally located south of 200 Ridgeway Avenue. The City of Waterloo Engineering Department has reviewed the proposed naming, and found there to be no conflicts with the proposed name of "Rapids Square", and recommends that the proposed name be approved. RON WELPER Ward 5 Expenditure Required: None Tom Lind Source of Funds: n/a At -Large STEVE Policy Issue: Transportation SCHMITT At -Large Alternative: Background Information: cc: Aric Schroeder, City Planner Eric Thorson, City Engineer Steve Walker, Draftsperson --file-- CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer City of Waterloo Planning, Programming and Zoning Commission October 14, 2014 E Ridgeway Ave' Area of Proposed New Private Street Private Street Naming "Rapids Square" ,iii& �,,- -' i�. I, r.,- � 200 100 0 zoo %a:30 NC) Feet It. 'pd» / H ! ("--,. / )gi I \ 1 III I 1 \ 6 I / / �� / 711,E ,< t/ N I p\ N l9 1/4..,� N\ N 1 4 I r8 7 /- — --1 \ \ -90o \ /� / \ ,, i p � ly i I / / /,"------ �-_`� "'warr10 _1 560' ± I li \ 95.0' p 4�rb' ,5Q E1 g g tTo Ridgeway Ave 10 -Garages 3 z 5e0'±111 —aee- �--- / / 0. a N CLOD- DGEMONT AO's REQUEST: APPLICANT(S): GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: SURROUNDING LAND USE: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS REQUIRED/ NEEDED: DRAINAGE: DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: August 6, 2013 Request by the City of Waterloo to name a portion of private street as Rapids Square. City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703 The City of Waterloo is requesting to name a portion of private street Rapids Square generally located south of 200 Ridgeway Avenue. The request would not appear to have a negative impact on the area. The request would not appear to have a negative impact on traffic conditions. Vehicles would access the lot from Edgemont Avenue to the east and also from a private drive in the northwest corner to allow for additional access to and from Kimball Avenue and Ridgeway Avenue. There are no trails near the area in question. North- "R-3"- Multiple Family Residence District- Kimball Ridge Center. East- "R-3" & " R-4"- Multiple Family Residence District — Apartment complex South- "R-2"- One & two Family Residence District- Single family homes. West- "S-1"- Shopping Center District- Commercial Business' The site is zoned "S-1" Shopping Center District and has been since the adoption of the Zoning Ordinance in 1969. A fence would be required along the south lot line adjacent to the single family dwellings along Edgemont Avenue. The fence would need to be at least 6 feet in height. An existing & proposed detention pond is located in the south west corner of the site plan. Adjacent residential development to the south and east primarily took place in the 1960's while commercial development to the north and west took place in the 1970's and 1980's. The area in question is not located within a floodplain as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 19013C0303F, dated July 18, 2011. Waterloo West High School is located approximately 0.2 miles to the north east. Bontrager Park along with Dry Run Creek is located approximately 0.3 miles southeast of the property in Rapids Square- Private Street Naming Page 1 of 2 UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: August 6, 2013 question. Wheaton Franciscan Healthcare Kimball Ridge Center is located across Ridgeway Avenue to the north of the property in question. A 16' easement runs along the south portion of the lot along with a 12" storm sewer line. A 12" private storm sewer line extends north from the south storm sewer line along a portion of the western property line. The site plan shows an extension of an 8" sanitary sewer line coming from the existing line located to the west of the south property line of the property in question. The site plan shows an extension coming northeast to a point west of the parking lot and extending through the center of the parking area to allow service for all five proposed buildings. The site plan indicates that an extension of a 6" water line located adjacent to the east property line will be extended west along the parking area between the proposed buildings. The Future Land Use Map designates the area in question as Commercial. This request would be in compliance with such designation. The site is located within the Primary Growth Area as designated on the Growth Area Map within the Comprehensive Plan. The Engineering Department has reviewed the naming of the street, and found there to be no conflicts with the proposed name of "Rapids Square" and recommends that the name be approved. No subdividing of land is required for this request. Therefore, it is staff's recommendation that the street naming be approved for the following reason(s): 1. The Engineering Department has reviewed the request and concurs that naming Rapids Square, as it does not conflict with any other street names and recommends approval. Rapids Square- Private Street Naming Page 2 of 2 Mayor BUCK CLARK COUNCIL MEMBERS 000.0400......640.16 DAVID JONES Ward I CAROLYN COLE Ward 2 Pat MotTissey Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 Torn Lind At -Large STEVE SCHIvIITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: November 3, 2014 Prepared; October 29, 2014 Dept. Head Signature: # of Attachments: SUBJECT: The City of Waterloo is requesting to name ta portion o . mate Street Rapids Square generally located south of 200 Ridgeway Avenue. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request by the City of Waterloo to nama' portion o ----- )P , rivate Street Rapids Square generally located south of 200 (`---1---? RidgewayA -i-7-e-ii.ue. The City of Waterloo Engineering Department has reviewed the proposed naming, and found there to be no conflicts with the proposed name of "Rapids Square", and recommends that the proposed name be approved. Expenditure Required: None Source of Funds: n/a Policy Issue: Transportation Alternative: Background Information: cc: Aric Schroeder, City Planner Eric Thorson, City Engineer „Steve Walker, Draftsperson --tile-- Taps Spa e -c._ cAr-Pcrn 'De 5 c." ( For Ct-4-1 -rive to ce4-1 0-n 4 +41 iSpr vek k str.e4, i's ,yeiterg(y kr.=+4 5tt44 4- E. R icin-01 A tfr4. si- 61A t( 4vn e— evy,4 misirric'ettf -1-(3 0.41e u e,‘ (ocethS par4-ick((arly (4-e sc. t; L42 illy4Tic( CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer C TY OF WATERLOO, IOWA WATERLOO ENGINEERING DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4312 Fax (319) 291-4262 City Engineer • email: city:engineer@watcrloo-ia.org September 12, 2014 Aric Schroeder City Planner City of Waterloo 715 Mulberry St. Waterloo, IA 50703 RE: NAMING PRIVATE STREET RAPIDS SQUARE Dear Aric: The Engineering Department has reviewed the naming of a certain private street, which will serve five 12-plex apartment buildings. The location of this private street is generally located south of E. idgeway Avenue, east o Kimball Avenue and west of and adjacent to Edgemont Avenue. The location is more particularly described as being in Parcel Number 8813-03-151-003. The Engineering Department recommends that this private street, Rapids Square, be approved. Sincerely, Eric Thorson, PE City Engineer Cc: Steve Walker, Draftsperson CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Jokey xaa 3 AVM 'saaeu S Azng LSHLLV ')aeTO '5 4seu.zH ifr7;07 'aagwanoN ;o hep p,S PIT -14 QQIdOQK ONFZ QHSSVd '800 -ISI -80-8188 aagwnN Taazed uT buzaq se pagTaasap ATaeTnozgaed aaoui sz uoz4e0oT eaa •aaenbS spzdeE pauzeu Agaaaq awes auo- pue eq 'anuanj quowabpH of ;uaaecpe pue ;o gsaM pue anuand TTequTx n ;o 4see 'anuaj AeMabpTH ;sez ;o ugnos pa;eooT ATTeaeuab gaaags agenzad e ;eq.; 'VMOI 100aTEIVM 30 XIIO EHL 30 'IIONIIOO HHI AE Q3A'IOSH2I II HH ' KMOI ' 2INf1OO MM`dH 'IOFZ'IB 'OO71E2IVM 30 ALIO NHL NI 'H2i`dC S SQIdVE SK HfMatW LNONQOQH OL INEDVCOK QNV 30 ISQM (INV QfNHAK TWENI?I 30 ISKH '2f1N3AK XVMNOQI2i ISKN 20 HIflOS QHL`dOO'I A'IIFZ2i2NHO IEH2iIS QIVAI2Id V ONINVN 5NIAO2iddV NOIIfl'I0S32i 7S6-17IOZ '0N NOIIL IOSH2i '8Z8b-I6Z (6I8) '80LOS VI 'ooTaa.eM 'gaaa-S AaaagTnN SIL 'ooTaa;eM ;0 AVM '){aaTO ALTO AqndaQ 'saaunueN ToaeO i q paaedaad CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: November 3, 2014 Prepared: October 29, 2014 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Resolution approving the Early Occupancy Agreement between the City of Waterloo and American Pattern Storage, LLC for the use of the former food bank building, generally located at the southeastern corner of Sycamore Street and East 11th Street, and authorizing the Mayor and City Clerk to sign and fully execute any necessary documents Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval of the Resolution authorizing and executing the Early Occupancy Agreement. Summary Statement: As you may recall, the City acquired the former Food Bank building as a part of the overall Human Services Campus development. The City has no immediate plans for the former food bank site, and there is long term planning discussions underway for its future use — residential or commercial/ industrial. Currently the east side of East 11th Street is designated for commercial and industrial, and the west side of East 11th Street is designated for residential. This Early Occupancy Agreement will allow them to start moving materials ands equipment into building, after favorable recommendation from the Building & Grounds Committee last week, while the hearing the lease formalizes the 3 -year period. Expenditure Required: NA Source of Funds: NA Policy Issue: Sale of Property/ Economic Development Alternative: NA CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Background Information: American Pattern Storage is proposing a 3 -year lease of the site for $600/ month to rent the 7,000 sq. ft. of building space. As a part of the agreement, American Pattern & Storage would complete interior demolitions on the 10,000 sq. ft. portions of the building, over that next 2-3 years. American Pattern & Storage would pay all utilities and taxes for building, and would be installing a larger overhead door as a part of their use. The lease would also include their first right to rent out the 10,000 sq. ft. portions when demolition is complete, and if available, and/or buy the site from the City of Waterloo at end of 3 -year period or when City would decide to potentially sell the site. Staff believes this to be a good lease agreement for the City of Waterloo. American Pattern Storage is a growing company in the Waterloo community, so we believe they may be an ideal candidate to located and expand in the Rath area. The 3 -year lease arrangement gives both parties the ability to see how they like the site, how the business is working out in this area, and what the future use of the site may be best suited for long term. The $600/month amount would appear fair given the condition of the building, and given that the demolition work to be provided by American Pattern Storage is estimated at over $45,000. The former Food Bank building is located within the former Rath area. Staff is continuously working to redevelop former industrial and brownfield sites in this general vicinity, and believe this lease arrangement may help to bring a new growing employer to this area of the community. If that does not work, it will at least work to improve the buildings in this area and find out if they can be used for continued industrial warehousing, etc. And the 3 -year lease gives the City time to determine the highest and best use of this site. EARLY OCCUPANCY AGREEMENT This Early Occupancy Agreement (the "Agreement") is made and entered into as of November , 2014, by and between the City of Waterloo, Iowa, an Iowa municipal corporation ("Owner"), and American Pattern Storage, L.L.C. ("Occupant"). WHEREAS, Occupant intends to enter into a lease (the "Lease") with Owner for premises located at 106 E. 11th Street, Waterloo, Iowa (the "Property"); WHEREAS, Occupant desires possession of the Property before final approval of the Lease by the city council, and Owner is willing to allow early occupancy on the terms set forth in this Agreement. NOW, THEREFORE, the parties agree as follows: 1. PREMISES AND TERM. Subject to the terms set forth in this Agreement, the parties agree that Occupant shall have the right to occupy 7,000 square feet of the Property, with the improvements thereon and all rights, easements, and appurtenances belonging thereto, for a term commencing on the date hereof and continuing until the date set forth in Section 9 hereof, upon the condition that the Occupant performs as provided in this Agreement. 2. RENT. Occupant agrees to pay to Owner as rental for said term, as follows: $600.00 per month, in advance, the first such rent payment becoming on execution of this Lease, and the same amount, per month, in advance, on the 1st day of each month after the first month of the Lease term, during the term of this Lease. With each monthly payment of rent, Tenant shall remit the sum of $211.17 to cover the payment in lieu of taxes. 3. POSSESSION. Occupant shall be entitled to possession on the first day of the term of this Agreement, and shall yield possession to the Owner at the time and date of the close of the Agreement term, except as herein otherwise expressly provided. 4. USE OF PREMISES. Occupant covenants and agrees during the term of this Agreement to use and to occupy the Property, including but not limited to all buildings located thereon, for operation of a pattern and mold production business. Occupant's use and possession of the Property is a personal right. Occupant may not rent the Property to anyone, or allow the Property to be occupied by anyone other than Occupant, unless Owner gives its advance approval in writing. 5. ENVIRONMENTAL MATTERS. Occupant shall not store, spill, discharge, or otherwise release any hazardous materials, substances or wastes in or upon the Property, and in the event that it does Occupant shall promptly report such event to Owner, shall take primary responsibility for cleanup of same, and shall offer reasonable cooperation with any necessary activities to remediate or mitigate same. No later than the end date of this Agreement, Occupant shall, if Occupant is moving from the Property, properly remove, transport, store and/or dispose of any hazardous materials or substances upon the Property of which Occupant has knowledge, all of such actions to be taken in compliance with applicable federal, state and local law. 6. QUIET ENJOYMENT. Occupant shall have and enjoy the possession of the Property for the term of this Agreement free from molestation, eviction or disturbance by the Owner or any other persons or legal entity whatsoever. 7. CARE AND MAINTENANCE OF PREMISES. (a) OCCUPANT'S DUTY OF CARE AND MAINTENANCE. Occupant shall be solely responsible for repair, maintenance and upkeep of the Property and all improvements thereon during the term of its occupancy. By way of illustration, and not limitation, Occupant shall be responsible for the proper care of all grounds and plantings, snow and ice removal, upkeep of buildings and fences, repair and maintenance of mechanical systems, and removal of trash and debris. Occupant takes the Property in its present condition. Occupant shall make no alterations or improvements of any type or nature whatsoever without the Owner's prior written approval. The premises shall be kept closed and secure at all times against entry by unauthorized persons. (b) OWNER'S DUTY OF CARE AND MAINTENANCE. Owner shall have no duty whatsoever to care for or maintain the Property or any part thereof. 8. UTILITIES AND SERVICES. Occupant shall pay before delinquency all charges for use of telephone, water, sewer, gas, electricity, power, garbage or trash disposal, and all other utilities or services of whatever kind and nature which may be used in or upon the Property. 9. END OF TERM. This Agreement shall terminate upon the first to occur of the following dates: (a) upon commencement of the Lease term following approval of the Lease by the Waterloo City Council, or (b) fourteen (14) days after the failure of the Waterloo City Council to approve the Lease at a council meeting where approval of the Lease was an item on the meeting agenda. If this Agreement is terminated under clause (b), then Occupant agrees that upon such termination it will surrender, yield up and deliver the Property in good and clean condition, except the effects of ordinary wear and tear and depreciation arising from lapse of time, or damage not covered by Occupant's insurance, and Occupant will have no claim against Owner for the value of any improvements made or work done to the Property. 10. ASSIGNMENT AND SUBLETTING. Occupant may not assign this Agreement or sublet the premises or any part thereof without the prior written consent of Owner. The rights of occupancy hereunder are personal to Occupant. 11. INSURANCE. (a) Each party will each keep its respective property interests in the Property and its liability in regard thereto, and the personal property on the Property, reasonably insured against hazards and casualties: that is, fire and those items usually covered by extended coverage; and Occupant will procure and deliver to Owner a certification from the respective insurance companies to that effect. Such insurance shall be made payable to the parties hereto as their interests may appear, except that Occupant's share of such insurance proceeds are hereby assigned and made payable to the Owner to secure rent or other obligations then due and owing by Occupant to Owner. To the extent permitted by their policies, Owner and Occupant waive all rights of recovery against each other. (b) Occupant further covenants and agrees that it will at its own expense procure and maintain commercial general liability insurance in the amount of not less than $1,000,000 per occurrence and $2,000,000 annual aggregate. Such insurance shall cover liability arising from premises operations, independent contractors, personal injury, products, and completed operations and liability assumed under an insured contract, including but not limited to the activities of Occupant, its employees and agents. Certificates or copies of said policies, naming the Owner as an additional insured, and providing for thirty (30) days' advance notice to the Owner before cancellation, shall be delivered to the Owner within no later than the date that Occupant begins to occupy the Property. A renewal certificate shall be provided to Owner prior to expiration of any policy. Owner shall provide no such insurance for the property or activities of Occupant, its guests, sub -occupants or agents. (c) Occupant will not do or omit the doing of any act which would vitiate any insurance, or increase the insurance rates in force upon the real estate improvements on the premises or upon any personal property of the Occupant upon which the Owner by law or by the terms of this Agreement, has or shall have a lien. Occupant further agrees to be liable for and to promptly pay, as if current rental, any increase in insurance rates on the Property and on the buildings, due to increased risks or hazards resulting from Occupant's use of the premises otherwise than as herein contemplated and agreed. 12. INDEMNITY. Except as to any negligence of Owner or its agents, Occupant will protect, defend, indemnify, and save harmless the Owner from and against any and all losses, costs, damages, and expenses, including but not limited to attorneys' fees and expenses, occasioned by, or arising out of, any act or omission causing or 2 inflicting injury and/or damage to any person or property, happening or done in, upon, or about the Property, and due directly or indirectly to the use or occupancy thereof, or any part thereof, by Occupant or any person claiming through or under the Occupant. Prior to the term hereof, Occupant has had the opportunity to test the premises for toxic or hazardous substances, mold, and other environmental matters, and Occupant agrees that its covenants set forth in this paragraph shall include but not be limited to any claims, demands, losses, or causes of action arising from or relating to such matters by Occupant or any person claiming through or under Occupant. The provisions of this paragraph shall survive the expiration, abandonment, or termination of this Agreement. 13. MECHANIC'S LIENS. Neither the Occupant nor anyone claiming by, through, or under the Occupant, shall have the right to file or place any mechanic's lien or other lien of any kind or character whatsoever upon said premises or upon any building or improvement thereon, or upon the occupancy interest of the Occupant therein. Occupant shall indemnify and defend Owner and hold Owner harmless from and against any and all cost or expense incurred by Occupant in respect of the Property, whether or not a mechanic's lien or other lien is filed. 14. RIGHTS CUMULATIVE. The various rights, powers, options, elections, and remedies of either party as provided in this Agreement shall be construed as cumulative and no one of them as exclusive of the others or exclusive of any rights, remedies, or priorities allowed either party by law, and shall in no way affect or impair the right of either party to pursue any other equitable or legal remedy to which either party may be entitled as long as any default remains in any way unremedied, unsatisfied, or undischarged. 15. NOTICES AND DEMANDS. Any notice under this Agreement shall be in writing and be deemed served when it is delivered by personal delivery or mailed by certified U.S. mail, postage prepaid, addressed to the parties at the addresses given below. Occupant: American Pattern Storage, L.L.C. 606 Fairview Avenue Waterloo, IA 50703 Attn: Owner: City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Attn: Noel Anderson, Community Planning & Development Director 16. BINDING EFFECT. Each and every covenant and agreement herein contained shall extend to and be binding upon the respective heirs, personal representatives, successors, and assigns of the parties hereto; except that if any part of this Agreement is held in joint tenancy, the successor in interest shall be the surviving joint tenant. 17. CHANGES TO BE IN WRITING. None of the covenants, provisions, terms, or conditions of this Agreement to be kept or performed by Owner or Occupant shall be in any manner modified, waived, or abandoned, except by a written instrument duly signed by the parties and delivered to the Owner and Occupant. This Agreement contains the entire agreement of the parties and supersedes any and all discussions, negotiations, understandings, or agreements pertaining to the subject matter hereof 18. CONSTRUCTION. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, and as masculine, feminine, or neuter, according to the context. IN WITNESS WHEREOF, the parties hereto have executed this Early Occupancy Agreement by their duly authorized representatives as of the date first set forth above. [signatures on next page] 3 OWNER OCCUPANT City of Waterloo, Iowa American Pattern Storage, L.L.C. By: By: Ernest G. Clark, Mayor Attest: Suzy Schares, City Clerk 4 Title: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-955 RESOLUTION APPROVING EARLY OCCUPANCY AGREEMENT WITH AMERICAN PATTERN STORAGE, LLC OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Early Occupancy Agreement dated November 3, 2014, for the use of the former Food Bank building, generally located at the southeastern corner of Sycamore Street and East 11th Street, by and between American Pattern Storage, LLC of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 3rd day of November, 2014. ATTEST: Suzy Sch4res, CMC City Cle k rnest G. Clar , Mayor Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 PAT MORRISSEY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: November 3, 201 Prepared: October 29, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Request by Jim Chizek to rent approximately 196 square feet or 14' x 14' square feet of storage space for $140 per month utilities included. Submitted by:Noel Anderson- Community Planning & Development Director Recommended City Council Action: As a part of the East River Front Housing project, the city acquired the building that once housed Black Hawk Sprinkler located at 1100-1112 Sycamore Street, as shown on the enclosed aerial photograph. The Building and Grounds Committee just recently approved a request from Mr. Chizek to rent the entire 3, 720 square foot of space for $100 dollars a month plus utilities not to exceed $1,200 per month. Mr. Chizek has revised that request to lease only 196 square feet or 14' x 14' square feet of storage space for $140 per month with utilities included for the purpose of storing a tank with liquid material that must be kept above freezing. Staff looked at similar size climate controlled rental unit prices in Waterloo, and Cedar Rapids and the average price for 196 square feet is $140 dollars per month utilities included. Therefore, staff feels that the revised request is comparable to other rates in the area and is in support the request. The Building and Grounds Committee voted unanimously to accept the offer from Mr. Chizek. Mr. Chizek is also working with staff to eventually move his paint striping business to this location. Staff will bring that request to the council once all of the details have been worked out. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Nuisance abatement Alternative: N/A Background Information: cc: NOEL C. ANDERSON, Community Planning & Development Director CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-956 RESOLUTION APPROVING AGREEMENT WITH JIM CHIZEK OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Agreement dated November 3, 2014, to rent approximately 196 square feet or 14' x 14' square feet of storage space located at 1100-1112 Sycamore Street (former Black Hawk Sprinkler building) for $140.00 per month with utilities included, by and between Jim Chizek of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 3rd day of November, 2014. Ernest G. Clark, Mayor ATTEST: Suzy cares, CMC City Clerk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO, IA 50702 (319) 291-4553 FAX (319) 291-4523 LARRY N. SMITH SUPERINTENDENT Council Communication City Council Meeting: 11/03/2014 Prepared: 11/03/2014 Dept. Head Signature: Lowry Swath, # of Attachments: 2 SUBJECT: No Name Creek Interceptor Sewer, Contract No. 849 Submitted by: Larry N. Smith, WMS Superintendent Recommended City Council Action: Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by J & K Contracting LLC of Ames, Iowa in the amount of $1,106,402 for the No Name Creek Interceptor Sewer, Contract No. 849, and receive and file two (2) year maintenance Bond. Summary Statement: Expenditure Required: 1,106,402 Source of Funds: Sewer Bonds Policy Issue: Alternative: Background Information: WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer A2COM October 28, 2014 Mr. Larry Smith Water Pollution Control Facilities 3505 Easton Avenue Waterloo, Iowa 50702 Subject: No Name Creek Interceptor Sewer City Contract No. 849 AECOM #60312465 Dear Larry, AECOM 319-232-6531 tel 501 Sycamore Street 319-232-0271 fax Suite 222 Waterloo, Iowa 50703 www.aecom.com By this letter, we hereby state: 1. A final review of the above -referenced project was held and the project is considered complete as of November 1, 2014. 2. To the best of our knowledge and belief, based on observations of City personnel and AECOM staff during construction, the contractor, J&K Contracting, has performed the work in accordance with the plans, specifications and contract documents in effect for the above -referenced project. 3. The total cost of the completed work is $1,106,402.00. P:\60312465\00000000\600 -Construction Support\690 Punch List-Closeout\10-28-14 Completion Statement.doc, doc `���,�� 00,i"'t" in, .-1 E- Bq,y°',,, � ••.\CENSe ...s��--; • 9509 =' � •,:z• � •°,c<<.„r".. •/ovl k • `4 ;- ''siNAL ��' oma`' IF,,,,4,l II ii100, 00 I hereby certify that this engineering document was under my direct personal supervision and that I am Professional Engineer under the laws of the state of prepared by me or a duly licensed Iowa. /a ,:=� 7 � ' �� i Robe E. Bamsey, y' ;/ License Date No. 9509 My license renewal date is December 31, 2015. Pages or sheets covered by this seal: Date Issued: P:\60312465\00000000\600 -Construction Support\690 Punch List-Closeout\10-28-14 Completion Statement.doc, doc A=COM October 28, 2014 Mr. Larry Smith Water Pollution Control Facilities 3505 Easton Avenue Waterloo, Iowa 50702 Subject: No Name Creek Interceptor Sewer City Contract No. 849 AECOM #60312465 Dear Larry, AECOM 319-232-6531 tel 501 Sycamore Street 319-232-0271 fax Suite 222 Waterloo. Iowa 50703 www.aecom.com Enclosed please find two (2) copies of Pay Estimate No. 7 - Final for the above -referenced project. There is no payment due for this Final Pay Estimate; however, it is part of the action that starts the 30 -day clock for Release of Retainage. Also enclosed is a copy of the Completion Station for the project, as well as a hard copy of the Record Drawings for the project. The Record Drawings were emailed to you on October 27, 2014. When the Council officially takes action to accept the No Name Creek Interceptor Sewer, City Contract No. 849, the 30 -day period for holding the retainage will be initiated. At the expiration of the 30 days, the City should release retainage currently held in the amount of $55,320.13. If you have any questions or need anything further at this time, please let us know. Yours sincerely, Robert E. Bamsey, P Enclosures: As Noted c: Ms. Suzy Schares (w/Pay Estimate only) Mr. Todd Allyn P:160312465 \ 00000000 \ 600 -Construction Support\690 Punch List-Closeout\10-28-14 Pay Est-Enal.docu.doc Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-957 RESOLUTION APPROVING THE RECOMMENDATION OF ACCEPTANCE AS TO WORK AND MATERIALS FURNISHED BY J & K CONTRACTING, LLC OF AMES, IOWA, FOR THE NO NAME CREEK INTERCEPTOR SEWER, CONTRACT NO. 849, ACCEPTING THE WORK, AND RECEIVING AND FILING TWO-YEAR MAINTENANCE BOND. WHEREAS, J & K Contracting, LLC of Ames, Iowa, has under contract with the City of Waterloo, Iowa, furnished certain materials and performed labor at a total cost of $1,106,402.00, in connection with the No Name Creek Interceptor Sewer, Contract No. 849, in the City of Waterloo, Iowa. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Certificate of Completion and Recommendation of Acceptance be and the same hereby approved. BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the two-year maintenance bond be received and filed. PASSED AND ADOPTED this 3rd day of November, 2014. Ernest G. Clark, Mayor ATTEST: uzy Shares, CMC City Clerk CITY OF WATERLOO Council Communication City Council Meeting: November 3, 2014 Prepared: October 28, 2014 Dept. Head Signature: PH # of Attachments: 1 SUBJECT: REAP Grant Agreement Submitted by: Paul Huting, Leisure Services Director Recommended City Council Action: Request Council approve and authorize the Mayor to sign agreement with IDNR for $200,000 REAP Grant # 15 -R4 -BV, SHERWOOD PARK RECREATION AREA — PHASE II. A copy of the grant agreement is available in the Clerk's office. Expenditure Required: Required cash match of $3,168. Source of Funds: Funding is available through G.O. bonds. Policy Issue: NA Alternative: NA Background Information: This project will allow us improve Sherwood Park Recreation area by adding a picnic shelter, parking, trails, benches, and interpretive signage. Fields of Opportunities STATE OF IOWA TERRY E. BRANSTAD, GOVERNOR KIM REYNOLDS, LT. GOVERNOR October 22, 2014 CITY OF WATERLOO PAUL HUTING 1101 CAMPELL AVENUE WATERLOO, IA 50701 DEPARTMENT OF NATURAL RESOURCES CHUCK GIPP, DIRECTOR Re: REAP Grant #: 15 -R4 -BV, SHERWOOD PARK REC AREA - PHASE II Dear PAUL HUTING: Congratulations! Attached please find your organizations Grant Agreement for your Resource Enhancement and Protection (REAP) grant awarded by the Department of Natural Resources (DNR). Please carefully review the grant agreement, print, sign, and return to my attention. A signed copy will be returned to you. Please start a folder to place all grant and expense documention in. State rules and regulations included with the application and pertaining to the REAP program effectively become part of the grant agreement. If you have any questions, please contact me at 515-281-3013. Sincerely, /tato ec r Noute4 Kathleen Moench Budget and Finance Bureau Enclosures WALLACE STATE OFFICE BUILDING / 502 EAST 9th STREET / DES MOINES, IOWA 50319 515-281-5918 FAX 515-281-6794 www.iowadnr.gov IOWA DEPARTMENT OF NATURAL RESOURCES 502 E. 9 STREET DES MOINES, IA 50319 RESOURCE ENHANCEMENT AND PROTECTION FUND GRANT AGREEMENT -DEVELOPMENT GRANTEE: PROJECT TITLE: CONTACT PERSON/PHONE #: GRANT AWARD: DNR CONTACT/PHONE #: CITY OF WATERLOO SHERWOOD PARK REC AREA PAUL HUTING $200000.00 Kathleen Moench - PHASE II 319-291-4370 515-281-3013 REAP Grant #: 15 -R4 -BV 1. PURPOSE. The purpose of this REAP Development Grant Agreement is to enable the Iowa Department of Natural Resources (DNR), acting for the State of Iowa, to assist the CITY OF WATERLOO (Grantee) in the development of land for the enhancement and protection of open space areas. 2. PARTIES/AUTHORITY. The parties to this Grant Agreement are the DNR, an agency of the State of Iowa, and the CITY OF WATERLOO. The parties make this Grant Agreement pursuant to 1989 Iowa Code Supplement Section 455A.19(1)(a), which authorizes the Natural Resource Commission to spend certain state funds appropriated for projects to enhance and protect open spaces. 3. GENERAL DESCRIPTION OF PROJECT LANDS. This Grant Agreement is for your project described as: DEVELOPMENT OF SHERWOOD PARK REC AREA WITH A PICNIC SHELTER WITH CONCRETE PATH TO RIVER, PARKING, BENCHES, BIKE RACKS, INTERPRETIVE SIGNS AND GRAVEL TRAIL ALONG RIVER EDGE, LOCATED AT GREENHILL ROAD AND HWY 218, WATERLOO, BLACK HAWK COUNTY, IOWA. 4. GRANT AWARD AND REIMBURSEMENTS. The DNR will provide 100 percent of development costs up to a maximum amount of $200000.00. A. A ninety (90) percent advance reimbursement of the grant award may be requested by submitting a letter of request to: Kathleen Moench, Budget & Grants Bureau, Iowa Department of Natural Resources 502 E. 9th Street Des Moines, Iowa 50319 B. Final payment will be made when the project is completed and the grantee submits a letter of request along with the following grant requirements: • a legal description of the property for the required Notice of Use Restriction; • pictures of the completed project; • copies of billings and canceled checks for 100 percent of the grant award; • contracted development work requires; a copy of the signed contract, pay estimates, and contractor's reimbursement Refund of Sales Tax; • final report, to include a description of the completed project and efforts made to procure goods and services from Targeted Small Businesses (TSBs). REAP Grant #: 15 -R4 -BV 5. RESPONSIBILITIES. The grantee is solely responsible for the project completion as outlined in the project proposal. The grantee will make a concerted effort to procure goods and services from Targeted Small Businesses (TSBs) during the performance of this Grant Agreement. The DNR may provide assistance at the request of the grantee, or at the Director's recommendation. 6. AMENDMENTS. This Grant Agreement may be amended only by written ADDENDA signed and dated by the DNR Director or the DNR REAP coordinator. Requests for amendments shall be directed to the DNR REAP coordinator. 7. EFFECTIVE DATE/TERMINATION. This Grant Agreement shall become effective when it has been signed and dated by the DNR Director and the grantee. All work specified in the project proposal will be completed by DECEMBER 31, 2016. 8. AVAILABILITY OF FUNDS: If funds anticipated for the continued fulfillment of this agreement are at any time not forthcoming or insufficient, either through the failure of the State of Iowa to appropriate funds, or discontinuance or material alteration of the program under which funds were provided, then the Department shall have the right to terminate the agreement without penalty. 9. By signing this Grant Agreement, the grantee agrees to the terms and conditions set forth in this agreement and all attachments listed below: • the REAP "General Provisions" (State Administrative Rules from your application); Date Bruce Trautman, Deputy Director Iowa Department of Natural Resources PAUL.HUTING@WATERLOO-IA.ORG Email Address Grantee Signature, Mayor or County Board Director Print Name, Mayor or County Board Director Shaded area for DNR use only Accounting Department Return Copy to: CITY OF WATERLOO 1101 CAMPELL AVENUE WATERLOO, IA 50701 State ID #: Fund/Ag/Org/SubOrg/$: Kathleen Moench Doc #: Warrant #: CV: REAP Grant #: 15 -R4 -BV Date: DEPARTMENT OF NATURAL RESOURCES REAP PROJECT BILLING — DEVELOPMENT GRANT Project billings must be accompanied by all required documentation (invoices, canceled checks, deeds, etc.) covering expenditures included in the billing. If you have questions, please contact the Budget & Grants Bureau at 515-281- 3013. Make additional copies as needed. Grant Recipient: Project Title: Final Billing: CITY OF WATERLOO Project #:15 -R4 -BV SHERWOOD PARK REC AREA - PHASE II Y or N Use the table below to list your budget items and the expenditures for each item. You should follow the budget items provided with your grant proposal as closely as possible. Budget Item Budget Expenditures "To Date" Item Amount This Billing Expenditures Less Expenditures In Excess off Total Authorized Project Budget: Total "To Date" Expenditures: CLAIM REQUEST (_% OF "TO DATE" EXPENDITURES): LESS PREVIOUS PAYMENTS OF: TOTAL CLAIM TO BE PAID: I certify that this billing is correct and just based upon actual payment(s) of record by the grant recipient, and that the work and services are in accord with the approved grant. Signature: Print Name: Title: Date: Phone: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-958 RESOLUTION APPROVING AGREEMENT WITH IOWA DEPARTMENT OF NATURAL RESOURCES FOR RESOURCE ENHANCEMENT AND PROTECTION (REAP) GRANT NO. 15 -R4 -BV, IN THE AMOUNT OF $200,000.00, AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Agreement dated November 3, 2014, for a REAP grant in the amount of $200,000.00, with a required local cash match of $3,168.00, to be used for the Sherwood Park Recreational Area, by and between the Iowa Department of Natural Resources and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 3rd day of November, 2014. Ernest G. Clark, ayor ATTEST: Suzy Sc ares, CMC City Clerk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 PAT MORRISSEY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4366 Fax (319) 291-4262 Council Communication City Council Meeting: Novemhe3014'° Prepared: October 29, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc. and publish an official notice pertinent to the taking of bids and request to receive and open the bid proposals for well plugging and demolition services for the former Rath Packing Company Well House located in the 1600 Block of Sycamore Street, on Thursday November 20, 2014, and to set a date of public hearing for November 24, 2014. Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Request to preliminarily approve plans, specifications, form of contract, etc. and publish an official notice pertinent to the taking of bids and request to receive and open the bid proposals for well plugging and demolition services for former Rath Packing Company Well House located in the 1600 Block of Sycamore Street, on Thursday November 20, 2014, and to set a date of public hearing for November 24, 2014. Summary Statement: This property was acquired from Crystal Ice in 2007 with the intent of marketing for future development. The property has been sold to SJ Construction with a development agreement which requires them to construct a building with a minimum assessed value $240,000.00. As a part of the agreement, the City of Waterloo is to plug and demolish the well house. Expenditure Required: To be determined Source of Funds: The plugging and demolition activities of this site will be undertaken by the City of Waterloo using G.O. funds, for nuisance abatement. Policy Issue: Nuisance abatement and infill -development Alternative: N/A cc: NOEL C. ANDERSON, Community Planning & Development Director CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Pictometry Online Page 1 of 1 Rath Well House Print Date: 10/29/2014 Image Date:04/27/2013 Level:Neighborhood http://pol.pictometry. com/en-us/app/print.php?title=Rath%20 Well%20House&date_fmt=... 10/29/2014 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-959 RESOLUTION PRELIMINARILY APPROVING THE REQUEST FOR PROPOSAL DOCUMENT, PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH WELL PLUGGING, DEMOLITION AND SITE CLEARANCE SERVICES FOR THE FORMER RATH PACKING COMPANY WELL HOUSE LOCATED IN THE 1600 BLOCK OF SYCAMORE STREET. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Community Planning & Development Director of said City to prepare proposed Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Well Plugging, Demolition and Site Clearance Services for the former Rath Packing Company Well House located in the 1600 block of Sycamore Street, in the City of Waterloo, Iowa, and WHEREAS, said Community Planning & Development Director did file said Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Well Plugging, Demolition and Site Clearance Services for the former Rath Packing Company Well House located in the 1600 block of Sycamore Street. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Well Plugging, Demolition and Site Clearance Services for the former Rath Packing Company Well House located in the 1600 block of Sycamore Street, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 3rd day of November, 2014. Ernest G. lark, Mayor ATTEST: Suzy Sch res, CMC City Cle k Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-960 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED REQUEST FOR PROPOSAL DOCUMENT, PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH WELL PLUGGING, DEMOLITION AND SITE CLEARANCE SERVICES FOR THE FORMER RATH PACKING COMPANY WELL HOUSE LOCATED IN THE 1600 BLOCK OF SYCAMORE STREET, IN THE CITY OF WATERLOO AS NOVEMBER 24, 2014, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA, WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 24th day of November, 2014, for the purpose of holding a public hearing on proposed Request for Proposal document, plans, specifications, form of contract, etc., in conjunction with Well Plugging, Demolition and Site Clearance Services for the former Rath Packing Company Well House located in the 1600 block of Sycamore Street, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 3rd day of November, 2014. ATTEST: Suzy Scares, CMC City Clrk est G. ark, Mayor CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. September 26, 2014 1st Floor Conference Room — City Hall Members Present: Member Absent: Others Present: Bonetta Culp, John Blitsch, Barry Haskins Abraham Funchess (ex officio) Dan Trelka, Kent Shankle, Brian Rath, Pat Treloar, Mark Rice, Cheryl Huddleston Moved by Haskins, seconded by Blitsch to approve the September 26, 2014 Agenda. Motion carried. Moved by Blitsch, seconded by Haskins to approve the August 29, 2014 Minutes. Motion carried. UNFINISHED BUSINESS The Civil Service List for Police Sergeant was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 5/12/14 and the Civil Service Commission approved the job description and testing criteria on 6/12/14. There will be vacancies due to promotions. The position was posted in the Waterloo Police Department and 15 officers submitted a resume. The candidates took a written test on 8/7/14 and interviewed on 9/15-16/14. The Civil Service List has 10 white males and the Reserve List has 5 white males. Moved by Blitsch, seconded by Haskins: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Police Sergeant for the City of Waterloo, Iowa Police Department. Appointment(s) shall be made from this list for the next two years (September 26, 2014 — September 25, 2016). CERTIFIED LIST Shawn Monroe Robert Duncan Matthew Miller Steven Bose Edward Savage Spencer Gann Thomas Sullivan Michael Girsch Christopher Morley Joseph Zubak The reserve list shall be held in reserve and must be certified within the first year in order to be utilized. RESERVE LIST Ryan Muhlenbruch Nicholas Sadd Bradley Walter Matthew Wertz Kyle Law Motion carried. The Civil Service List for Police Lieutenant was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 6/23/14 and the Civil Service Commission approved the job description and testing criteria on 7/28/14. There will be vacancies due to promotions and retirement. The position was posted in the Waterloo Police Department and 12 officers submitted a resume. The candidates were interviewed on 9/8-9/14. The Civil Service List has 9 white males and 1 Hispanic male and the Reserve List has 1 white male and 1 white female. Moved by Haskins, seconded by Blitsch: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Police Lieutenant for the City of Waterloo, Iowa Police Department. Appointment(s) shall be made from this list for the next two years (September 26, 2014 — September 25, 2016). CERTIFIED LIST Matthew McGeough Aaron McClelland Keith Rogers Gregory Fangman Jason Feaker Kye Richter Robert Greenlee III Rob Camarata Hector Camarin Augustin Farmer The reserve list shall be held in reserve and must be certified within the first year in order to be utilized. RESERVE LIST Michael Rasmussen Melissa Ludwig Motion carried. The Civil Service List for Police Captain was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 6/23/14 and the Civil Service Commission approved the job description and testing criteria on 7/28/14. There is a vacancy due to a retirement. The position was posted in the Waterloo Police Department and 2 officers submitted a resume. The candidates were interviewed on 9/814. The Civil Service List has 1 white male. The other candidate has died. Moved by Haskins, seconded by Blitsch: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Police Captain for the City of Waterloo, Iowa Police Department. List shall exhaust upon appointment. CERTIFIED LIST Frank Krogh Motion carried. The Civil Service List for Fire Lieutenant was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 6/9/14 and the Civil Service Commission approved the job description and testing criteria on 6/12/14. There are vacancies due to retirements. The position was posted at all fire stations and 13 fire fighters submitted a resume. The candidates took a written test on 7/29/14 that they all passed and were interviewed on 9/3-4/14. The Civil Service List has 12 white males and 1 Hispanic male. Moved by Blitsch, seconded by Haskins: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Fire Lieutenant for the City of Waterloo, Iowa Fire Rescue Department. Appointment(s) shall be made from this list for the next two years (September 26, 2014 — September 25, 2016). CERTIFIED LIST Joshua Powers Christopher Ferguson Michael King Sean Schott Michael Schipper Jason Phillips Jason Hernandez Jon Kieler Garrett Gingrich Christopher Charley Michael Spence Justin Junk Robert Hennessy Motion carried. The Civil Service List for Facilities Services Specialist -Culture & Arts was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 5/12/14 and the Civil Service Commission approved the job description and testing criteria on 6/12/14. This is a new classification as part of the reorganization of Culture & Arts. The position was advertised in the Courier, posted on the City website and cable channel and a notice sent to the agencies, organizations and individuals on the Affirmative Action list and in all City departments. We received 16 resumes and 7 candidates were invited to interview. Panel members were Marilyn DeKoster-Center for the Arts Board, Carrie Gleason -Culture & Arts and Cheryl Huddleston -Human Resources. One candidate did not show for the interview, 4 cancelled and 1 withdrew due to the pay rate. The Civil Service List has 1 white male. Moved by Blitsch, seconded by Haskins: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Facilities Services Specialist for the City of Waterloo, Iowa Center for the Arts. List will exhaust upon appointment CERTIFIED LIST Jason Welsh Motion carried. Updates Plant Maintenance Mechanic — Waste Management Services — Open Exam Approved by Human Resources Committee on 8/18/14 and by Civil Service on 8/29/14. Advertised courier, City website and cable, Affirmative Action List, all City departments. Received 10 resumes and will begin reviewing soon. Garage Mechanic Foreman — Central Garage — Promotional Exam Approved by Human Resources Committee on 8/18/14 and by Civil Service on 8/29/14. Posted in all City departments. Received 3 resumes. NEW BUSINESS The job description and testing criteria for Airport Maintenance Foreman -Waterloo Regional Airport was presented for approval. This is a promotional position. There is a vacancy due to a retirement. The position was approved by the Human Resources Committee on 9/15/14. There have not been any changes in the job description and testing criteria. Moved by Blitsch, seconded by Haskins to approve the job description and testing criteria for Airport Maintenance Foreman -Waterloo Regional Airport. Motion carried. The job description and testing criteria for Airport Maintenance Worker -Waterloo Regional Airport was presented for approval. There is a vacancy due to an anticipated promotion. The position was approved by the Human Resources Committee on 9/15/14. There is a minor change in work schedule. Moved by Haskins, seconded by Blitsch to approve the job description and testing criteria for Airport Maintenance Worker - Waterloo Regional Airport. Motion carried. OTHER BUSINESS None With no further business, moved by Blitsch, seconded by Haskins to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission 344 At the regular meeting of the Board of Waterloo Water VVorks Trustees, held Tuesday, October 21, 2014, there were present Terry M. Kuntz, Chairman; Mary H. Potter, Vice Chair; and Scott Wienands, Trustee. Also in attendance: Ron Welper, Waterloo City Council Member; Rick Wilberding, Distribution Department Manager, and Dennis Clark, General Manager and Secretary. Terry Kuntz called the meeting to order at 8:00 a.m. The Board approved to adopt the agenda. The minutes of the regular meeting of September 17, 2014, were approved as read. Upon motion, unanimously passed, the following Bills Resolution was adopted. BE IT RESOLVED BY THE BOARD OF WATER WORKS TRUSTEES OF THE CITY OF WATERLOO, IOWA: That the bills listed below for which warrants against the funds designated, have been issued in payment, are found to be correct, and the acts of the Secretary in issuing and delivering said warrants are hereby ratified and approved. SEPTEMBER 30, 2014 GENERAL FUND 51751 Cedar Valley Sportsplex 51752 Cedar Valley United Way 51753 ING Life Insurance 51754 Public Employees Credit Authorized payroll deduction for Sportsplex Authorized payroll deduction for United Way Authorized payroll deduction for deferred compensation Authorized payroll deduction for Union Credit Union 51755 Charles Schwab Institutional Authorized payroll deduction for employee pension contribution EFT US Department of Treasurer Federal withholding tax 51756 Ahlers & Cooney, P.C. Legal services for Series 2014 Water Revenue Capital Loan Note 51757 All Star Plumbing & Heating Repaired water service lines at 705-707 Locust, 808 Hanna and 106 Linwood 51758 Assurant Employee Benefits Dental and disability insurance 51759 Iowa Section — AVVWA Registration fees for 2014 Annual Conference, D. Clark Data processing for August 51760 Black Hawk County Treasurer, MIS 51761 Bowers Masonry Concrete 51762 Electronic Engineering 51763 Hogan & Hansen 51764 Iowa Public Employees Retirement System 51765 K & R Consulting Group 51766 Kelly Services, Inc. 51767 MidAmerican Energy Co. 51768 PDCM Insurance Paving patches Monthly vehicle tracking services Payroll services for July and review of second quarter payroll and sales tax returns IPERS for 16 employees Consulting on MAS90 issue Temporary office clerical services Gas, power and electric General liability insurance - audit 208.92 116.50 3,533.00 4,347.50 2,300.65 21,83'1,66 4,637.04 51769 Ramada Hotel & Convention CIS vendor demonstrations meeting Center rooms and lunches 51770 Rochester Armored Car Co. Armored car service 51771 Sensus Metering Systems Repaired auto gun and handheld device 51772 Iowa Hospice LLC Overpayment on account 51773 Megan Miller Overpayment on final bill 9,923.01 7,142.70 220.00 7,038.80 13,685.70 329.45 688.50 11,186.68 33.75 658.44 35,892.62 5,569.00 1,412.96 242.98 844.92 237.29 33.31 51774 Terrance Campbell 51775 Keri Wilson 51776 C Doyle Properties 51777 Robert P. Asling 51778 Mark Rye 51779 Linda Dudley 51780 Paleh Reh 51781 Dorothy A. Simpson 51782 Ashley Clark 51783 Melinda M. Titus 51784 Michael A. Smith 51785 Martin & Allyson Miles 51786 Sheena R. Hill 51787 Madison Bramstedt 51788 Patricia & Gary Miller 51789 Storey Kenworthy 51790 Veenstra & Kimm, Inc. EFT State of Iowa Treasurer EFT Treasurer, State of Iowa 51791 Acco Unlimited Corp. 51792 Advanced Systems, Inc. Overpayment on final bill ( 11 tt (1 M. D. & U. D. refund 1t {1 1I 11 it 11 It Il It 11 14 II 11 11 11 1t it I' tt M. D. & U. D. refund Uniform embroidery Engineering services to evaluate cell antenna load on water tanks Sales tax State withholding tax Chlorine and fluoride Maintenance contract for copying machine 51793 Aramark Uniform Services Towel service 51794 Aspro, Inc. Cold mix 51795 Benton's Sand & Gravel Topsoil 51796 Black Hawk Electrical Co. Replaced ballasts 51797 BMC Aggregates, L.C. Fill sand and roadstone 51798 Dell Marketing, L.P. Three computer monitors for CIS testing 51799 Iowa Municipalities Workers' Workers' compensation insurance Compensation Association 51800 Kelly Services, Inc. Temporary office clerical services 51801 Steve Kerns Reimbursement for cell phone 51802 Keystone Laboratories Fluoride test at 2015 W. Ridgeway 51803 Kwik Trip, Inc. Fuel for vehicles 51804 Travis Larson Reimbursement for cell phone 51805 Menards Supplies 51806 Radio Communications Monthly access fee and pager rental 51807 R Company, Inc. Repaired water service line at 306 Cottage, water main repairs on Lorraine and S. Elk Run Road, and valve repair at Red Tail and Harbin 51808 Charles Schwab Institutional Employer contribution to employee 51809 Keri Wilson 51810 Tammy Cousins 51811 Clarence Bumgarner 51812 Lakaiyya Wright 51813 Laura Schminke 51814 Xanadu Lynn Marie 51815 Dawn Jacobson 51816 Daniel Fredericksen 51817 Twinette Biddle 51818 Darrell L. Wilder 51819 Chantierra Moore 51820 Ryan Crowley 51821 Kyle Morgan 51822 Michael Gillette 51823 Lamika Bell 51824 Korissa Rausch 51825 Logan L. Lyon 51826 Amanda Booth 51827 Steve Heggebo pension fund Overpayment on final bill M. D. & U. D. refund 1t 11 1t 11 11 11 If 11 61 1t It It 11 II IS It It 55 it It 11 11 It 16 11 11 II 11 I II II It 11 345 51.50 72.42 129.42 33.60 10.41 72.42 48.60 5.59 33.60 38.94 9.78 69.42 6.78 6.78 42.42 8.50 669.80 11, 594.66 7,868.00 11,791.03 345.92 210.43 1,055.70 1,027.64 230.97 1,294.67 818.97 6,906.00 632.10 50.00 12.50 5,033.85 50.00 172.69 154.00 8,475.00 42,475.00 27.30 10.99 23.71 22.48 33.60 54.60 61.92 5.28 3.19 55.89 75.74 5.28 5.28 5.28 2.04 5.29 6.78 6.78 30.22 346 51828 William W. Karpeh 51829 Melissa Meadows 51830 Andrew M. Shelton 51831 Jeremy Fischels 51832 Jacob R. Soppe 51833 Samantha Cusman 51834 Lisa M. Roszell 51835 Gayla Jorgensen 51836 Casey Davidson 51837 Rebecka Wilson 51838 Vern Lauber 51839 Dan Schlichtmann 51840 Kel-Mar 51841 Storey Kenworthy 51842 Van Wert, Inc. 51843 Rick Wilberding 51844 Voya Financial 51845 Public Employees Credit Union M. D. & U. D. refund It It t{ tt tt It It It It It tt tt {t It { tt tt t1 O It tt tt Overpayment on final bill Office and restroom supplies Meter reading service Reimbursement for cell phone Authorized payroll deduction for deferred compensation Authorized payroll deduction for Credit Union 51846 Charles Schwab Institutional Authorized payroll deduction for employee pension contribution 51847 Teamsters Local Union Authorized payroll deduction for #238 union dues EFT US Department of Treasurer Federal withholding tax EFT State of Iowa Treasurer Sales tax 51848 All Star Plumbing & Heating Repaired water service line at 824 W. 3rd 51849 Aspro, Inc. Cold mix 51850 Benton's Sand & Gravel Topsoil 51851 Black Hawk County Auditor Water and sewer bond fees 51852 BMC Aggregates, L.C. Fill sand and roadstone 51853 Bowers Masonry Concrete Paving patches 51854 City of Raymond 51855 City of Waterloo 51856 EMA, Inc. 51857 Gierke -Robinson Co. 51858 Iowa Section - AWWA 51859 IWI Motor Parts 51860 Voided 51861 Kelly Services, Inc. 51862 Lehman Trucking & Excavating 51863 Postmaster 51864 Voided 51865 Scot's Supply 51866 Andrew Ungs 51867 John & Tiffany Keller 51868 Barbara Ford 51869 Greg L. Smith 51870 Ryan Burkle 51871 Justin Frederick 51872 Tyler & Stephanie Geary 51873 Curtis L. Ross 51874 Leisha Box 51875 Robert S. Blake, Sr. 51876 Lai Pe 51877 Angela L. Toles 51878 Maria Pulido 51879 Kris McGaffee 51880 Amanda Osborn 51881 Robert J. Moczynski 51882 Carl Zotz 3.19 6.78 6.78 6.78 6.78 6.78 10.22 6.78 24.60 6.78 50.00 105.00 460.71 281.56 5,971.70 50.00 3,533.00 4,347.50 2,323.03 1,036.00 21,772.26 16,000.00 2,880.00 473.85 265.96 4,851.00 557.87 21,211.60 Sewer, garbage and yard waste fees 18,854.52 Sewer, garbage and storm water 827,374.45 Business consulting for CIS 34,492.83 Replaced damaged fender on unit #27 164.83 Registration fees for 2014 Annual 220.00 Conference, T. Robbins Oil filters 24.20 0.00 Temporary office clerical services 505.68 Water kill deposit refund at 1,000.00 2000 E. Ridgeway n/k/a 2000 Sovia Dr. Postage 1,225.00 0.00 Nuts and bolts 84.37 M. D. & U. D. refund 52.08 Overpayment on final bill 174.07 M. D. & U. D. refund 56.42 57.52 56.42 105.00 72.42 54.60 56.63 Overpayment on account 193.49 M. D. & U. D. refund 41.42 tt It It t1 It II it t CI It it It It II tt CC It CC It It It It tt It tt It II It If It it {t CI 33.60 5.14 36.60 54.60 72.42 6.78 51883 Loretta Moody 51884 Robert J. Suda 51885 Anne Smith 51886 Swisher & Cohrt, P.L.C. 51887 U.S. Cellular 51888 Wellmark Blue Cross Blue Shield 51889 Waterloo Water Works 51890 Said Samardzic 51891 Voided 51892 BMC Aggregates, L.C. 51893 ABM Janitorial Services 51894 AECOM 51895 Allen Memorial Hospital 51896 Aspro, Inc. 51897 Black Hawk Waste Disposal 51898 Campbell Supply 51899 The CBE Group, Inc. 51900 Dex Media East, Inc. 51901 Fenton Engineering, LLC 51902 Michael Gustafson 51903 Hogan & Hansen 51904 Iowa Association of Water Agencies 51905 Iowa One Call 51906 Voided 51907 Menards 51908 Outdoor & More 51909 Postmaster 51910 Radio Communications 51911 Harvey Shannon 51912 Great Properties, LLC 51913 Thomas Barrett 51914 Christopher D. White 51915 Chelsea Duttweiler 51916 Edward Loggins IV 51917 Adisa Blagajcevic 51918 Angelina Dumas 51919 Zachary Duncan 51920 Britney Anderson 51921 Lauren Hogle 51922 Dung Dao 51923 Brandy J. Mayfield 51924 Gerald H. Soppe 51925 Nicole M. Denny 51926 David Bamford 51927 Storey Kenworthy 51928 UnityPoint Clinic - Occupational Medicine 51929 Postmaster Payroll M. D. & U. D. refund { Li { Il Legal services Monthly fee for GPS hotspot Medical insurance Reimbursement of city service fees Reimbursement for uniform costs Fill sand and roadstone Janitorial services Construction review services for Highway 63 Parker to Donald Water Main Reconstruction CDL drug testing and tetanus immunization for one employee Cold mix Waste disposal Supplies Collection fee Advertisement in phone book Sharpened drill bits Reimbursement for uniform costs Payroll services for August Annual membership dues One Call service Supplies Troubleshot power unit on unit #9 Postage New pager Overpayment on account Overpayment on final bill Overpayment on account M. D. & U. D. refund Il tl It II It II It II II It II LI II II It It It II I{ it Office supplies CDL drug testing Postage 347 134.10 75.00 6.78 259.00 15.26 40,849.59 8,528.52 51.66 0.00 1,167.22 1,041.50 1,340.03 113.00 679.05 94.00 213.98 169.22 31.00 18.00 159.99 408.00 1,142.03 769.50 0.00 14.97 54.00 640.00 75.00 883.82 99.42 107.62 36.78 37.14 21.46 56.92 12.80 56.39 36.78 5.28 6.78 6.78 6.78 3.19 6.78 110.07 37.00 4,000.00 95,979.24 $1,364,959.17 348 The General Manager presented the Monthly Financial Report as of September 30, 2014 as follows: September 1, 2014 Balance $5,356,906.78 Receipts 807,175.40 Disbursements 503,384.00 September 30, 2014 Balance $5,660,698.18 Debt Reserve Fund 0.00 Restricted Bond Fund 0.00 Bond Debt Sinking Fund 299,282.49 Repairs & Rehabilitation Fund 337,593.10 General Fund Balance 5,023,822.59 $5,660,698.18 It was moved, seconded and approved to receive and place on file the Monthly Financial Report as presented. The General Manager presented the Revenue and Expense Summary as of September 30, 2014 as follows: Operating Revenue Operating Expense Non -Operating Revenue Non -Operating Expense Capital Expense 2013 2014 $5,774,819.56 $6,384,398.76 4,042,120.75 4,221,836.34 $1,732,698.81 $2,162,562.42 109,165.12 29,510.31 582,024.43 $1,230,329.19 119,766.28 355,824.26 1,004,990.53 $ 921,513.91 It was moved, seconded and approved to receive and place on file the Revenue and Expense Summary. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 120 Lafayette Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $910.00, which is supported by invoices from All Star Plumbing & Heating, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 120 Lafayette Street, which is located on the Southeasterly 50 feet of the Northwesterly 90 feet of Lots. Nos. 1 and 4 in Block No. 9 in the Original Plat on the East side of the Cedar River, in the City of Waterloo, Black Hawk County, Iowa, and owned by Darlene Williams. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo \Nater Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Wienands, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. 349 Negotiations have continued with Cogsdale Corporation for the purchase of their CSM CIS software. There are three primary agreements required for the project, as well as other support documents. The three primary agreements are the Software License Agreement, the Software Implementation Services Agreement, and the Support and Maintenance Agreement. Other major schedules or documents include the Statement of Work (SOW), the System Interface Schedule, Milestones with Payment Schedule, and the Request for Proposal, including Appendix H: Pricing Schedule. The other major schedules or documents are included or referenced in the three primary agreements. The Board reviewed the three proposed agreements with Cogsdale Corporation and a copy of Appendix H: Pricing Schedule. The cost for the Software License Agreement, which includes the software itself, is the sum of $186,950.00. The cost for the Software Implementation Services Agreement, which includes the software installation and configuration, discovery, analysis, report writing, data migration, interface development, testing, training, cutover support, go -live support, and cycle 1 and 2 post go -live support, is the sum of $521,092.00. The cost for the Support and Maintenance Agreement, which includes support, maintenance, and software updates after implementation and go -live, is the sum of $46,738.00 for Year 1 of Support and Maintenance, with an annual maximum increase permitted in Support and Maintenance Fees of 3% of the go -live base Support and Maintenance Fee. The five year cost of ownership for Cogsdale software is estimated to be $955,753.40. This figure does not include Cosgdale travel expenses (estimated at $92,700), EMA consulting services, costs for additional server hardware and software, and printing / postage costs. It was moved by Wienands, seconded by Potter and unanimously approved to adopt a resolution approving the Software License Agreement, the Software Implementation Services Agreement, and the Support and Maintenance Agreement with Cogsdale Corporation, allowing for minor revisions which do not cause substantive changes to the agreement, and to authorize execution of the appropriate documents by the General Manager. Installation and deployment of the Cogsdale CSM CIS software on the server network is required in order to function correctly. The primary customer information will be migrated from the current AS400 database maintained by Black Hawk County to a SQL database, residing on the server network. The CSM software will also access numerous other databases and software solutions currently residing on the server network. Currently, the Water Works owns a single "W" server, which is hosted and maintained by City of Waterloo staff, in the server room in City Hall. The CSM software has much greater server and software requirements, in order to function properly and maintain appropriate security and backup procedures. Proper configuration of the system, including a separate mirror system for testing and quality assurance, will require one database server and four application servers. The City of Waterloo is transitioning from a large array of physical servers to virtual servers, through their server virtualization project. Virtualization provides a higher level of security and flexibility, at a lower cost, than owning and maintaining an array of physical servers. Implementation of the CSM CIS software at this time offers the Water Works an opportunity to participate in the server virtualization project. Participation in the project offers greater security, redundancy, and performance, at possibly less cost than through physical servers. 350 Discussions with the City IT Department have been ongoing to determine the best solution, for both the City and the Water Works, to host the CSM CIS software. The discussions have led to the development of a Customer Information System Hosting Agreement with the City of Waterloo. The City will host the software on one database and four application virtual servers. The Water Works will pay the sum of $34,589.71 to the City upon execution of the agreement, which is 80% of the cost of equivalent physical servers. The Water Works will also be responsible for Microsoft software licensing costs and a software assurance agreement for the Microsoft Sequel Server licenses. It was moved by Potter, seconded by Wienands and unanimously approved to adopt a resolution approving the City of Waterloo Customer Information System Hosting Agreement and to authorize execution of the appropriate documents by the Board Chairman and the General Manager. As previously reported, at their October 2013 meeting, the Board adopted a resolution approving the Consulting Services Agreement with EMA, Inc., to assist the Water Works in the analysis, purchase and implementation of a CIS system. The original estimated cost for services from EMA was the sum of $288,131.00 plus estimated expenses of $43,219.00. The original schedule anticipated a 6 -month implementation schedule. As progress continues on the major project, it has become apparent that the schedule was overly aggressive, considering the complexity of the project and the available staff. Upon review with our consultant, vendor, and staff, consideration was given to simplifying the initial phase of the project to accomplish the essential functions and interfaces for the software. The planning process extended Phase 1 to 9 months of implementation and 3 months of post go -live implementation and training, with Phase 2 extended to a period of 6 to 12 months. In addition, with a very small staff, the Water Works is only able to dedicate one employee to work on the project on a full time basis. Two other employees are expected to dedicate a majority of their time to the project on selected weeks. Other employees, including subject matter experts and managers, will participate as needed and as available. The work load will be such that it is anticipated that our current work force may not be adequate to properly handle the project during high demand periods, even with the extended Phase 1 implementation. Further discussion with our consultant led to a request for additional support from EMA. EMA supplied the Water Works with the requested modified Statement of Work. The estimated cost for the extended Phase 1 implementation period is $367,812 plus estimated expenses of $44,137. The estimated cost for Phase 2 services is $165,648 plus estimated expenses of $19,878. The Water Works will continue to be billed on an hourly basis for actual services provided, so that if less assistance is needed, the project costs will be less. It was moved by Kuntz, seconded by Potter and unanimously approved to adopt a resolution authorizing the continued use of EMA, Inc., services for the CIS Implementation of Cogsdale's product CSM, for Phase 1: Initial Implementation and Phase 2: Post -System Acceptance Improvements, as further described in the revised EMA Statement of Work, dated October 14, 2014. At their December 2013 meeting, the Board of Trustees approved the 2014 Dues, Conference and Travel Schedule for the Waterloo \/\later Works, a copy of which was distributed to the Board. The Water Works routinely plans on two employees attending a national AWWA conference each year, generally a Department Head on a rotating basis, and the General Manager. The 2014 Schedule included one employee attending the 2014 AWWA ACE National Conference and one employee attending the AWWA Utility Management Conference. Due to scheduling conflicts, primarily with the CIS project, only one employee attended a national conference this year, the 2014 AWWA ACE Conference. In 2015, the rotating schedule indicates that the Water \Norks Office and Customer Service Manager will attend a national conference. 351 During negotiations with Cogsdale, the finalist vendor for the CIS project, it was strongly suggested that key Water Works staff attend the 2014 Customer Training Conference, held this year in San Diego, CA. The conference provides attendees with an opportunity to increase technical know-how and leverage best practices from industry peers. Cogsdale has agreed to waive the $1,000 User Conference registration fee for two Water Works attendees in 2014 and two attendees in 2015. It was moved by Wienands, seconded by Potter and unanimously approved to adopt a resolution authorizing two employees to attend the November 19- 21, 2014 Cogsdale Customer Training Conference in San Diego, CA. Preparations for the 2015 Budget are underway and are proceeding. Major capital projects planned for 2015 include the 2013, 2014 and 2015 water main replacement programs, the Progress Avenue water main replacement, the Dysart Road water main replacement, completion of the Highway 63 North water main replacement, implementation and go -live of the new Customer Information System billing software, completion of numerous other projects underway, and design work for the Well 21 VFD controls and new auxiliary power supply project, the Highway 63 Jefferson to Franklin water main replacement through downtown project, University Avenue water main replacement project, and for the Water Works office remodeling Master -planning project. It was moved by Potter, seconded by Wienands and unanimously approved to set the date of Public Hearing as the November 26, 2014 Board meeting to adopt the 2015 Budget. The following items were reported by management: Dennis Clark presented water pumpage information for September 2014, which was 8.42% less than September 2013. Water pumpage for the first nine months of 2014 was 7.12% more than the first nine months of 2013. The current market value of the Pension Fund as of September 30, 2014 is the sum of $5,012,424.11, including one employee's personal balance of $39,205.70. The value of the fund decreased $187,058.88 in the last month and has increased $58,258.29 year to date. The Waterloo Water Works has made contributions of $382,945.98 to the plan in 2014. Employees have made contributions of $46,446.63 to the plan in 2014. Year to date fees are the sum of $59,240.85, year to date payments to retirees are the sum of $366,955.91, and the year to date performance of the fund is plus 1.11 percent. A list of several major projects and initiatives currently underway or planned for 2014 was presented to the Board. The next regular meeting is scheduled for Wednesday, November 26, 2014 at 8:00 a.m. Upon motion, the meeting was adjourned at 9:35 a.m. BOARD OF TRUSTEES Secretary CITY OF WATERLOO, IOWA CITY HALL 715 MULBERRY STREET 50703 To: City Council Members Re: Notice of Severance Department Waterloo Fire Rescue Today's Date: 10/21/2014 Effective Date: 10/22/2014 Employment Date: 3/12/1984 Job Title/Classification Fire Engineer 10th Year This is to report that the employment of Dennis D. Curtis with the City of Waterloo has been severed by reason of: 2/ Retired Disability Related ❑ No 2/Yes Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 232.76 $ 22.98 $ 5,348.82 Vacation -Current 0 $ 22.98 $ - Usable Sick Leave 36 $ 22.41 (x) 75% $ 605.07 Frozen Sick Leave 54 $ 29.70 (x) 60% $ 962.28 Personal Hours 38.79 $ 22.41 $ 869.28 Comp Time Pay Clothing Allowance Holiday 0 $ 22.41 $ - Total Payment $ 7,785.46 Approved by Human Resoui(ces Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Council Agenda Date: ❑ Accruals JiStatus ❑-9 Date Date io/027//y ‘60,-110-1 Updated 6/28/11 CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance CITY HALL 715 MULBERRY STREET 50703 Department LEISURE SERVICES Today's Date: 10/24/2014 Effective Date: 10/22/2014 Employment Date: 7/14/2014 Job Title/Classification PARK MAINTENANCE II - FORESTRY This is to report that the employment of JONATHAN SCHMIDT with the City of Waterloo has been severed by reason of: ❑ Retired Disability Related ❑ No ❑ Yes ❑ Resigned LI Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 11 $ 23.31 $ 256.41 Vacation -Current $ - Usable Sick Leave (x) 25% $ - Frozen Sick Leave (x) 60% $ - Personal Hours $ - Comp Time Pay 9.42 $ 23.31 $ 219.58 Unscheduled Leave $ - Other Pay $ _ Total Payment $ 475.99 Approved by Human Resources Date Date Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Council Agenda Date: ❑ Accruals ❑Status 0-9 Updated 6/28/11 Voucher Prepared by Pauline C CITY OF WATERLOO PAYMENT VOUCHER October 21, 2014 Vendor Name Address City & State Invoice Date 10/15/14 1015/14 10/15/14 10/15/14 AECOM ************************************* Special Instructions r ice'i! Submitted By Invoice No. Qty/Unit 37479629 37479629 37479629 37479629 T—t lir,, r TOTAL Vendor # 5419 Department Engineering Grant/Project Code # 07LTF 5007 Amount Description $20,565.28 $7,438.79 $6,855.09 $2,479.60 37,338.76 10/21/14 Date Storm Water Lift Station Cont 842 Blowers Creek Design EDA 75% Dry Run Creek Design EDA 75% Blowers Creek Design CDBG 25% Dry Run Creek Design CBDG 25% 8/23 thru 10/10/14 Approved By An Equal Opportunity/Affirmative Action Employer 9002 A110314 G.L. Distribution 290-07-5300-2103 07 LFT 5007 290-07-5300-2103 07 LFT 5007 290-07-5300-2103 07 LFT D078 409-07-5300-2103 07 LFT D078 75%/25% Date CVM Invoice To: Mr. Eric Thorson, P.E. City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Your Authorization: Progress Billing: Storm Water Lift Station Direct Labor Indirect Costs Direct Expenses Stantec Terracon Fixed Fee Total Costs to Date Less Previous Billing Amount Due TOTAL AMOUNT DUE 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703. (319)232-6531 • Fax: (319) 232-027. Inv•'ce CZ to Date: October 15, 2014 Project Number: 60188622 Invoice No: 37479629 Advanced Notice to Proceed Dated November 12, 2010 Professional Services Agreement Dated July 18, 2011 August 23, 2014 through October 10, 2014 Blower's Creek $196,350.64 $313,398.33 $5,987.53 $2,118.00 $3,110.50 $66,205.39 $587,170.39 $559,750.02 $27,420.37 mama Dry Run Creek $83,866.09 $134,185.76 $312.96 $200.00 $0.00 $28,346.74 $246,911.55 $236,993.16 $9,918.39 oi; eff Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 /c9 b )- A.. 4c -4c - J5 rG 545 zc tfS,G f r r% 2G Prepared by Pauline Closson CITY OF WATERLOO 9002 PAYMENT VOUCHER A110314 October 22, 2014 Batch No. Vendor: 5419 Keyed By: Vendor AECom Department: Engineering Address Grant/Project Code# City & State Invoice Date Invoice # Qty/Unit Amount Description G/L Distribution 10/16/14 37480123 $ 1,211.96 Gatewell Repair Project - Black Hawk Creek 412-07-5600-2103 & Cedar River City Contract 867 8/23 - 10/10/14 Special Instructions: Submitted By Total $ 1,211.96 10/22/14 Date Approved By: Date An Equal Opportunity/Affirmative Action Employer AcOM 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (31912 -0271 Invoice Invoice To: Date: October 16, 2014`;,.. Mr. Eric Thorson Project Number: 60313604 City of Waterloo 715 Mulberry Street Invoice No: 37480123 Waterloo, Iowa 50703 Your Authorization: Professional Service Agreement Dated December 9, 2013 Gatewell Repair Project - Black Hawk Creek and Cedar River Waterloo, Iowa Final Billing: August 23, 2014 through October 10, 2014 Classification Hours Amount Senior Professional 18.00 $3,989.41 Project Professional 112.00 $17,589.74 Staff Professional 21.00 $2,557.80 Professional 0.00 $0.00 CAD/GIS Operator 136.00 $9,860.53 Senior Technician 14.00 $1,372.28 Technician 14.00 $1,008.91 Project Support 30.50 $2,512.52 Direct Expenses $618.66 Total Costs to Date Less Previous Billing TOTAL AMOUNT DUE $39,509.85 38,297.89 $1,211.96 4fifirt Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 Vouchers Prepared by October 27, 2014 Pauline C CITY OF WATERLOO PAYMENT VOUCHER Vendor 248 Batch # Keyed By Vendor Cedar Valley Corp. Department: Engineering Address Grant/Project Code# City & State ************************************* 9002 A110314 Invoice Date Qty/Unit Amount Description G/L Distribution 10/23/14 G0004 12100/T004 45,360.87 Contract 843 Kimball Ave. Transportation 290-07-7500-2165 10 11,340.22 Imp. Project (Tower Park Dr to Acadia St) 205-07-7500-2165 353.84 9/6 - 9/19/14 521-07-5300-2162 Total $ 57,054.93 Special Instructions: 7 10/27/14 Submitted By Date Approved By: Date An Equal Opportunity/Affirmative Action Employer Ament Design Waterloo, IA Date: 10/23/2014 Pro'ect No: 00004.12100 / T004 CONTRACTOR'S APPLICATION FOR PAYMENT ESTIMATE NO: TEN (10) Project: Owner: Contractor: FOR PERIOD 10/4/2014 PCC Pavement Grade and Replace -- Kimball Avenue from Tower Park Drive to Acadia Street -- Project No. STP -U-8155(731)--70-07 City of Waterloo, Iowa Cedar Valley Corp., LLC TO: 10/17/14 Original Contract Amount: $5,914,306.72 Current Contract Amount: $5,937,856.72 Item No. Item Code Description Units Est. Qty. Qty. Complete Qty. Complete Last Period Qty. Complete this Period Unit Price Value Complete Value Complete this Pay Period DIVISION 1 (PARTICIPATORY) 0010 2101-0850002 CLEARING AND GRUBBING UNIT 194.00 136.50 77.50 59.00 $35.00 $ 4,777.50 $ 2,065.00 0020 2102-2710070 EXCAVATION, CLASS 10, ROADWAY AND BORROW CY 12,840.00 3,107.28 2,953.20 154.08 $8.75 $ 27,188.70 $ 1,348.20 0030 2105-8425015 TOPSOIL, STRIP, SALVAGE AND SPREAD CY 2,740.00 663.08 630.20 32.88 $8.25 $ 5,470.41 $ 271.26 0040 2109-8225100 SPECIAL COMPACTION OF SUBGRADE STA 83.67 0.00 0.00 0.00 $100.00 $ - $ _ 0050 2113-0001100 SUBGRADE STABILIZATION MAT'L, POLYMER GRID SY 473.00 0.00 0.00 0.00 $4.00 $ $ 0060 2115-0100000 MODIFIED SUBBASE CY 8,171.90 1,787.94 1,787.94 0.00 $39.50 $ 70,623.63 $ - 0070 2121-7425020 GRANULAR SHOULDERS, TYPE B TON 332.60 216.71 216.71 0.00 $23.00 $ 4,984.33 $ - 0080 2123-7450000 SHOULDER CONSTRUCTION, EARTH STA 19.52 0.00 0.00 0.00 $185.00 $ - $ - 0090 2123-7450020 SHOULDER FINISHING, EARTH STA 129.24 0.00 0.00 0.00 $110.00 $ - $ 0100 2213-6745500 REMOVAL OF CURB STA 24.91 12.18 4.06 8.12 $1,015.00 $ 12,362.70 $ 8,241 80 0110 2301-10V070 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS C, CLASS 3 DURABILITY, 7 IN. SY 1,406.00 733.50 733.50 0.00 $47.27 $ 34,672.55 $ - 0120 tilt« 2301-1033080 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS C, CLASS 3 DURABILITY, 8 IN. SY 32,906.90 471.05 471.05 0.00 $34.92 $ 16,449.07 $ - 0130 2301-1083070 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS M, CLASS 3 DURABILITY, 7 IN. SY 689.50 330.56 330.56 0.00 $61.79 $ 20,425.36 $ - 0140 2301-1083080 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS M, CLASS 3 DURABILITY, 8 IN. SY 1,298.20 0.00 0.00 0.00 $45.74 $ - $ - 0150 2301-4874006 MEDIAN, DOWELLED P.C. CONCRETE, AS PER PLAN SY 230.90 0.00 0.00 0.00 $36.00 $ $ - 0160 2301-4874106 MEDIAN, DOWELLED P.C. CONCRETE, 6 INCH SY 145.20 70.90 70.90 0.00 $36.00 $ 2,552.40 $ 0170 2301-4875006 MEDIAN, P.C. CONCRETE, 6 IN. SY 246.70 24.50 24.50 0.00 $36.00 $ 882.00 $ - 0180 2301-6911722 PORTLAND CEMENT CONCRETE PAVEMENT SAMPLES LS 1.00 0.00 0.00 0.00 $1,200.00 $ $ - 0190 2301-7000110 PAYMENT ADJUSTMENT INCENTIVE/DISINCENTIVE FOR PCC PAVEMENT THICKNESS (BY SCHEDULE) EACH 33,000.00 0.00 0.00 0.00 $1.00 $ $ 0200 2303-0000100 HOT MIX ASPHALT MIXTURE, COMMERCIAL MIX (INCLUDES ASPHALT BINDER), AS PER PLAN TON 70.20 0.00 0.00 0.00 $175.00 $ $ - 0210 2303-0041750 HOT MIX ASPHALT MIXTURE (3,000,000 ESAL), BASE COURSE, 3/4 IN. MIX TON 2,109.50 1,565.80 1,565.80 0.00 $58.65 $ 91,834.17 $ - 0220 2303-0042750 HOT MIX ASPHALT MIXTURE (3,000,000 ESAL), INTERMEDIATE COURSE, 3/4 IN. MIX TON 914.20 588.21 588.21 0.00 $59.25 $ 3a,e51.aa $ - 0230 2303-0043500 HOT MIX ASPHALT MIXTURE (3,000,000 ESAL), SURFACE COURSE, 1/2 IN. MIX, NO SPECIAL FRICTION REQUIREMENT TON 609.70 480.11 480.11 0.00 $59.45 $ 28,542.54 $ - 0240 2303-0245828 ASPHALT BINDER, PG 58-28 * TON 0.00 0.00 0.00 0.00 $532.80 $ - $ 0250 2303-6911000 HOT MIX ASPHALT PAVEMENT SAMPLES LS 1.00 0.00 0.00 0.00 $2,500.00 $ - $ - Appl. for Payment Page 1 of 10 Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 Item No. Item Code Description Units Est. Qty. Qty' Complete Complete Last Period Qty. Complete this Period Unit Price Value Complete Value Complete this Pay Period DIVISION 1 (PARTICIPATORY) 0260 2303-7000610 PAYMENT ADJUSTMENT INCENTIVE/DISINCENTIVE FOR HMA MIXTURE LABORATORY VOIDS (FORMULA - BY PAY FACTOR) EACH 1,100.00 0.00 0.00 0.00 $1.00 $ $ 0270 2303-7000620 PAYMENT ADJUSTMENT INCENTIVE/DISINCENTIVE FOR HMA MIXTURE FIELD VOIDS (FORMULA - BY PAY FACTOR) EACH 1,100.00 0.00 0.00 0.00 $1.00 $ - $ - 0280 2304-0101000 TEMPORARY PAVEMENT SY 279.90 14.00 14.00 0.00 $120.00 $ 1,680.00 $ - 0290 2312-8260051 GRANULAR SURFACING ON ROAD, CLASS A CRUSHED STONE TON 14.00 32.73 32.73 0.00 $29.00 $ 949.17 $ 0300 2314-0775010 CALCIUM CHLORIDE APPLIED TON 24.90 0.00 0.00 0.00 $511.00 $ - $ - 0310 2315-8275025 SURFACING, DRIVEWAY, CLASS A CRUSHED STONE TON 159.20 0.00 0.00 0.00 $28.00 $ $ 0320 2401-6745650 REMOVAL OF EXISTING STRUCTURES LS 1.00 0.00 0.00 0.00 $6,500.00 $ - $ - 0330 2401-6745910 REMOVAL OF SIGN EACH 4.00 0.00 0.00 0.00 $60.00 $ - $ - 0340 2414-6444100 STEEL PIPE PEDESTRIAN HAND RAILING LF 76.00 0.00 0.00 0.00 $99.50 $ - $ - 0350 2415-2110805 PRECAST CONCRETE BOX CULVERT, 8 FT. X 5 FT. LF 496.00 496.00 496.00 0.00 $635.00 $ 314,960.00 $ 0360 2416-0100015 APRON CONC 15 IN EACH 1.00 0.00 0.00 0.00 $1,000.00 $ - $ - 0370 2416-0101036 REMOVE AND REINSTALL CONCRETE PIPE APRONS LESS THAN OR EQUAL TO 36 IN. EACH 3.00 0.00 0.00 0.00 $450.00 $ $ 0380 2416-0101136 REMOVE AND REINSTALL CONCRETE PIPE APRONS GREATER THAN 36 IN. EACH 2.00 2.00 0.00 2.00 $1,100.00 $ 2,200.00 $ 2,200,00 0390 2416-0102230 APRON, LOW CLEARANCE CONCRETE, EQUIVALENT DIAMETER 30 IN. EACH 1.00 1.00 1.00 0.00 $2,225.00 $ 2,225.00 $ 0400 2430-0000100 MODULAR BLOCK RETAINING WALL SF 2,773.00 0.00 0.00 0.00 $20.50 $ - $ - 0420 2435-0140148 MANHOLE, STORM SEWER, SW -401, 48 IN. EACH 2.00 0.00 0.00 0.00 $3,200.00 $ - $ - 0430 2435-0140160 MANHOLE, STORM SEWER, SW -401, 60 IN. EACH 1.00 0.00 0.00 0.00 $4,750.00 $ - $ - 0440 2435-0140172 MANHOLE, STORM SEWER, SW -401, 72 IN. EACH 2.00 0.00 0.00 0.00 $5,450.00 $ - $ 0450 2435-0140200 MANHOLE, STORM SEWER, SW -402 EACH 10.00 2.00 2.00 0.00 $4,550.00 $ 9,100.00 $ 0460 2435-0140300 MANHOLE, STORM SEWER, SW -403 EACH 1.00 1.00 1.00 0.00 $4,400.00 $ 4,400.00 $ - 0470 2435-0140410 MANHOLE, STORM SEWER, SW -404 MODIFIED EACH 1.00 1.00 1.00 0.00 $6,500.00 $ 6,500.00 $ - 0480 2435-0250100 INTAKE, SW -501 EACH 9.00 0.00 0.00 0.00 $2,950.00 $ - $ - 0490 2435-0250400 INTAKE, SW -504 EACH 1.00 0.00 0.00 0.00 $4,500.00 $ - $ - 0500 2435-0250700 INTAKE, SW -507 EACH 26.00 2.00 2.00 0.00 $3,360.00 $ 6,720.00 $ 0510 2435-0250800 INTAKE, SW -508 EACH 5.00 0.00 0.00 0.00 $3,440.00 $ - $ - 0520 2435-0250900 INTAKE, SW -509 EACH 17.00 0.00 0.00 0.00 $3,850.00 $ - $ - 0530 2435-0250910 INTAKE, SW -509 MODIFIED EACH 2.00 0.00 0.00 0.00 $4,600.00 $ - $ - 0540 2435-0251000 INTAKE, SW -510 EACH 1.00 0.00 0.00 0.00 $4,700.00 $ - $ - 0550 2435-0251010 INTAKE, SW -510 MODIFIED EACH 3.00 0.00 0.00 0.00 $4,800.00 $ - $ - 0560 2435-0251224 INTAKE, SW -512, 24 IN. EACH 2.00 0.00 0.00 0.00 $2,400.00 $ - $ 0570 2435-0600010 MANHOLE ADJUSTMENT, MINOR EACH 4.00 0.00 0.00 0.00 $600.00 $ - $ 0580 2435-0600020 MANHOLE ADJUSTMENT, MAJOR EACH 1.00 0.00 0.00 0.00 $2,250.00 $ - $ - 0590 2435-0700010 CONNECTION TO EXISTING MANHOLE EACH 2.00 1.00 1.00 0.00 $1,200.00 $ 1,200.00 $ - 0600 2435-0700020 CONNECTION TO EXISTING INTAKE EACH 5.00 0.00 0.00 0.00 $1,200.00 $ - $ - 0610 2502-8212036 SUBDRAIN, LONGITUDINAL, (SHOULDER) 6 IN. DIA. LF 11,630.00 2,069.00 2,069.00 0.00 $11.00 $ 22,759.00 $ 0620 2502-8220193 SUBDRAIN OUTLET (RF -19C) EACH 148.00 11.00 11.00 0.00 $150.00 $ 1,650.00 $ - 0630 2503-0114212 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 12 IN. LF 14.00 10.50 10.50 0.00 $88.00 $ 924.00 $ 0640 2503-0114215 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 15 IN. LF _ 1,462.00 258.00 258.00 0.00 $38.00 $ 9,804.00 $ Appl. for Payment Page 2 of 10 Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 Item No. Item Code Description Units Est. Qty. Qty. Complete Qty. Complete Last Period Qty. Complete this Period Unit Price Value Complete Value Complete this Pay Period DIVISION 1 (PARTICIPATORY) 0650 2503-0114218 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 18 IN. LF 1,685.00 919.00 903.00 16.00 $35.00 $ 32,165.00 $ 560.00 0660 2503-0114224 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 24 IN. LF 668.00 42.00 42.00 0.00 $62.50 $ 2,625.00 $ 0670 2503-0114230 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 30 IN. LF 180.00 168.00 168.00 0.00 $78.00 $ 13,104.00 $ 0680 2503-0114236 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 36 IN. LF 902.00 280.00 200.00 80.00 $104.00 $ 29,120.00 $ 8,320.00 0690 2503-0114242 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 42 IN. LF 124.00 124.00 0.00 124.00 $129.00 $ 15,996.00 $ 15,996.00 0700 2503-0114248 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 48 IN. LF 83.00 24.00 24.00 0.00 $145.00 $ 3,480.00 $ - 0710 2503-0114254 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 54 IN. LF 78.00 0.00 0.00 0.00 $179.00 $ - $ - 0720 2503-0114260 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE PIPE (RCP), 2000D (CLASS III), 60 IN. LF 157.00 157.00 157.00 0.00 $211.00 $ 33,127.00 $ - 0730 2503-0116237 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE ARCH PIPE (RCAP), 2000D (CLASS A -III), 37 IN. X 23 IN. LF 190.00 190.00 190.00 0.00 $87.00 $ 16,530.00 $ - 0740 2503-0116259 STORM SEWER GRAVITY MAIN, TRENCHED, REINFORCED CONCRETE ARCH PIPE (RCAP), 2000D (CLASS A -III), 59 IN. X 36 IN. LF 57.00 59.00 0.00 59.00 $188.00 $ 11,092.00 $ 11,092.00 0750 2503-0200036 REMOVE STORM SEWER PIPE LESS THAN OR EQUAL TO 36 IN. LF 4,005.00 250.00 250.00 0.00 $11.00 $ 2,750.00 $ 0760 2503-0200136 REMOVE STORM SEWER PIPE GREATER THAN 36 IN. LF 565.00 0.00 0.00 0.00 $17.00 $ $ - 0770 2503-0200236 REMOVE AND REINSTALL STORM SEWER PIPE LESS THAN OR EQUAL TO 36 IN. LF 68.00 0.00 0.00 0.00 $65.00 $ $ 0780 2503-0200341 STORM SEWER ABANDONMENT, FILL AND PLUG, LESS THAN OR EQUAL TO 36 IN. DIA. LF 50.00 0.00 0.00 0.00 $65.00 $ $ - 0800 2504-0220000 SANITARY SEWER SERVICE RELOCATION EACH 4.00 4.00 4.00 0.00 $1,825.00 $ 7,300.00 $ - 0820 2510-6745850 REMOVAL OF PAVEMENT SY 34,286.80 12,704.83 12,704.83 0.00 $7.70 $ 97,827.19 $ 0830 2510-6750600 REMOVAL OF INTAKES AND UTILITY ACCESSES EACH 57.00 7.00 7.00 0.00 $275.00 $ 1,925.00 $ - 0840 2511-6745900 REMOVAL OF SIDEWALK SY 991.60 161.78 161.78 0.00 $9.00 $ 1,456.02 $ - 0850 2511-7526004 SIDEWALK, P.C. CONCRETE, 4 IN. SY 424.70 110.41 110.41 0.00 $29.50 $ 3,257.10 $ - 0860 2511-7526005 SIDEWALK, P.C. CONCRETE, 5 IN. SY 851.70 0.00 0.00 0.00 $30.00 $ - $ 0870 2511-7526006 SIDEWALK, P.C. CONCRETE, 6 IN. SY 255.50 0.00 0.00 0.00 $36.00 $ - $ 0880 2511-7528101 DETECTABLE WARNINGS SF 490.00 0.00 0.00 0.00 $35.00 $ - $ - 0890 2512-1725206 CURB AND GUTTER, P.C. CONCRETE, 2.0 FT. LF 1,869.00 895.00 895.00 0.00 $16.00 $ 14,320.00 $ - 0900 2512-1725256 CURB AND GUTTER, P.C. CONCRETE, 2.5 FT. LF 1,848.00 327.00 327.00 0.00 $18.00 $ 5,886.00 $ - 0910 2515-2475005 DRIVEWAY, P.C. CONCRETE, 5 IN. SY 187.80 281.00 281.00 0.00 $32.50 $ 9,132.50 $ - 0920 2515-2475006 DRIVEWAY, P.C. CONCRETE, 6 IN. SY 691.90 0.00 0.00 0.00 $38.00 $ - $ 0930 2515-2475007 DRIVEWAY, P.C. CONCRETE, 7 IN. SY 78.60 0.00 0.00 0.00 $40.00 $ $ 0940 2515-6745600 REMOVAL OF PAVED DRIVEWAY SY 1,452.80 173.80 173.80 0.00 $9.00 $ 1,564.20 $ - 0950 2516-8625000 COMBINED CONCRETE SIDEWALK AND RETAINING WALL CY 44.50 0.00 0.00 0.00 $495.00 $ $ Appl. for Payment Page 3 of 10 Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 Item No. Item Code Description Units Est. Qty. Qty' Complete Qty. Complete Last Period Qty. Complete this Period Unit Price Value Complete Value Complete this Pay Period DIVISION 1 (PARTICIPATORY) 0960 2516-8725000 P.C. CONCRETE RETAINING WALL CY 63.00 0.00 0.00 0.00 $650.00 $ - $ - 0970 2518-6910000 SAFETY CLOSURE EACH 39.00 15.00 13.00 2.00 $225.00 $ 3,375.00 $ 450.00 0980 2519-1001000 FENCE, CHAIN LINK, VINYL COATED LF 170.00 0.00 0.00 0.00 $40.00 $ - $ - 0990 2519-4200090 REMOVAL AND REINSTALLATION OF FENCE, WOOD LF 20.00 0.00 0.00 0.00 $50.00 $ $ 1000 2519-4200190 REMOVAL OF FENCE, WOOD LF 7.00 0.00 0.00 0.00 $25.00 $ - $ - 1010 2524-6765010 REMOVE AND REINSTALL SIGN AS PER PLAN EACH 62.00 0.00 0.00 0.00 $150.00 $ - $ - 1020 2524-9276010 PERFORATED SQUARE STEEL TUBE POSTS LF 245.00 46.00 0.00 46.00 $10.00 $ 460.00 $ 460.00 1030 2524-9276021 PERFORATED SQUARE STEEL TUBE POST ANCHOR, BREAK -AWAY SOIL INSTALLATION EACH 13.00 3.00 0.00 3.00 $200.00 $ 600.00 $ 600.00 1040 2524-9276024 PERFORATED SQUARE STEEL TUBE POST ANCHOR, BREAK -AWAY CONCRETE INSTALLATION EACH 12.00 2.00 0.00 2.00 $350.00 $ 700.00 $ 700.00 1050 2524-9325001 TYPE A SIGNS, SHEET ALUMINUM SF 501.00 0.00 0.00 0.00 $15.50 $ - $ - 1060 2525-0000100 TRAFFIC SIGNALIZATION LS 1.00 0.011897 0.011897 0.000000 $925,000.00 $ 11,005.00 $ - 1070 2525-0000120 REMOVAL OF TRAFFIC SIGNALIZATION LS 1.00 0.20 0.20 0.00 $12,500.00 $ 2,500.00 $ - 1080 2527-9263109 PAINTED PAVEMENT MARKING, WATERBORNE OR SOLVENT -BASED STA 459.97 122.86 105.25 17.61 $36.75 $ 4,515.11 $ 647.17 1090 2527-9263137 PAINTED SYMBOLS AND LEGENDS, WATERBORNE OR SOLVENT -BASED EACH 59.00 4.00 2.00 2.00 $110.00 $ 440.00 $ 220.00 1100 2527-9263180 PAVEMENT MARKINGS REMOVED STA 74.18 21.95 21.95 0.00 $70.00 $ 1,536.50 $ - 1110 2527-9263190 SYMBOLS AND LEGENDS REMOVED EACH 6.00 0.00 0.00 0.00 $90.00 $ - $ - 1120 2528-8400048 TEMPORARY BARRIER RAIL, CONCRETE LF 5,320.00 3,101.00 2,981.00 120.00 $7.25 $ 22,482.25 $ 870.00 1130 2528-8400256 TEMPORARY TRAFFIC SIGNALS EACH 5.00 2.00 2.00 0.00 $7,000.00 $ 14,000.00 $ - 1140 2528-8445110 TRAFFIC CONTROL LS 1.00 0.29 0.27 0.02 $61,300.00 $ 17,777.00 $ 1,226.00 1150 2528-8445113 FLAGGERS EACH 100.00 0.00 0.00 0.00 $335.00 $ - $ - 1160 2529-5070110 PATCH FULL -DEPTH FINISH BY AREA SY 47.20 0.00 0.00 0.00 $250.00 $ - $ - 1170 2529-5070120 PATCH FULL -DEPTH FINISH BY COUNT EACH 4.00 0.00 0.00 0.00 $350.00 $ - $ - 1180 2529-8174010 SUBBASE (PATCH) SY 47.20 0.00 0.00 0.00 $26.00 $ - $ - 1190 2533-4980005 MOBILIZATION LS 1.00 0.50 0.50 0.00 $309,550.00 $ 154,775.00 $ - 1200 2551-0000110 TEMP CRASH CUSHION EACH 8.00 4.00 4.00 0.00 $825.00 $ 3,300.00 $ - 1210 2554-0204000 WATER SERVICE STUB, COPPER LINE REPLACEMENT EACH 4.00 4.00 4.00 0.00 $2,000.00 $ 8,000.00 $ 1220 2599-9999005 INTAKE PROTECTION EACH 66.00 20.00 20.00 0.00 $100.00 $ 2,000.00 $ - 1230 2599-9999005 MAINTENANCE OF INTAKE PROTECTION EACH 132.00 0.00 0.00 0.00 $5.00 $ - $ - 1240 2599-9999005 PRECAST CONCRETE BOX CULVERT PLUG, 8 FT. X 5 FT. EACH 1.00 0.00 0.00 0.00 $3,300.00 $ $ 1250 2599-9999005 REMOVAL OF INTAKE PROTECTION EACH 66.00 12.00 12.00 0.00 $25.00 $ 300.00 $ - 1260 2599-9999005 SCHOOL SPEED LIMIT ASSEMBLY WITH FLASHING BEACONS EACH 1.00 0.00 0.00 0.00 $25,000.00 $ $ 1270 2599-9999005 SUBDRAIN CLEANOUT EACH 19.00 0.00 0.00 0.00 $1,400.00 $ - $ - 1280 2599-9999009 PRECAST CONCRETE BOX CULVERT, 7 FT. X 3 FT. LF 107.00 107.00 107.00 0.00 $510.00 $ 54,570.00 $ 1290 2599-9999010 RECTANGULAR RAPID FLASHING BEACON INSTALLATION LS 1.00 0.00 0.00 0.00 $8,750.00 $ $ 1300 2599-9999018 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS C, CLASS 3 DURABILITY, 8 IN., STAMPED SY 244.00 244.00 244.00 0.00 $75.00 $ 18,300.00 $ - 1310 2599-9999018 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE PAVEMENT, CLASS M, CLASS 3 DURABILITY, 8 IN., STAMPED SY 114.60 0.00 0.00 0.00 $105.00 $ - $ 1320 2601-2634105 MULCHING, BONDED FIBER MATRIX ACRE 3.70 0.00 0.00 0.00 $2,500.00 $ - $ 1330 2601-2636044 SEEDING AND FERTILIZING (URBAN) ACRE 3.70 0.90 0.00 0.90 $1,200.00 $ 1,080.00 $ 1,080.00 1340 2601-2638352 SLOPE PROTECTION, WOOD EXCELSIOR MAT SQ 266.70 0.00 0.00 0.00 $6.00 $ - $ - Appl. for Payment Page 4 of 10 Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 Item No. Item Code Description Units Est. Qty. Qty' Complete CompleteQty. Last Period Complete this Period Unit Price Value Complete Value Complete this Pay Period DIVISION 1 (PARTICIPATORY) 1350 2602-0000020 SILT FENCE LF 3,220.00 2,531.00 2,441.00 90.00 $1.75 $ 4,429.25 $ 157.50 1360 2602-0000030 SILT FENCE FOR DITCH CHECKS LF 65.00 0.00 0.00 0.00 $4.50 $ - $ - 1370 2602-0000071 REMOVAL OF SILT FENCE OR SILT FENCE FOR DITCH CHECKS LF 3,205.00 0.00 0.00 0.00 $0.25 $ $ 1380 2602-0000101 MAINTENANCE OF SILT FENCE OR SILT FENCE FOR DITCH CHECK LF 3,285.00 0.00 0.00 0.00 $0.25 $ $ 1390 2602-0010010 MOBILIZATIONS, EROSION CONTROL EACH 6.00 2.00 2.00 0.00 $500.00 $ 1,000.00 $ - 1400 2602-0010020 MOBILIZATIONS, EMERGENCY EROSION CONTROL EACH 3.00 0.00 0.00 0.00 $1,000.00 $ $ 8001 2303-0246422 ASPHALT BINDER, PG 64-22 TON 215.70 144.34 144.34 0.00 $532.80 $ 76,904.35 $ - 8002 2599-9999010 MOBILIZATION, HMA PAVEMENT REPAIR LS 1.00 1.00 0.00 1.00 $550.00 $ 550.00 $ 550.00 8999 -- STOCKPILED MATERIALS LS 23,000.00 _ 21,201.47 21 201.47 $1.00 $ 21,201,47 $ 21,201.47 DIVISION 1 PROJECT TOTALS $ 1,469,145.91 $ 78,256.40 Appl. for Payment Kimball Ave from Tower Park Dr to Acadia St Page 5 of 10 STP -U-8155(731)--70-07 Item No. Item Code Description Units Est. Qty. Qty' Complete Qty. Complete Last Period Qty. Complete this Period Unit Price Value Complete Value Complete this Pay Period DIVISION 2 (NON -PARTICIPATORY) 0410 2435-0130148 MANHOLE, SANITARY SEWER, SW -301, 48 IN. EACH 4.00 0.00 0.00 0.00 $3,300.00 $ - $ - 0590 2435-0700010 CONNECTION TO EXISTING MANHOLE EACH 3.00 0.00 0.00 0.00 $1,200.00 $ - $ - 0790 2504-0110008 SANITARY SEWER GRAVITY MAIN, TRENCHED, 8 IN. LF 797.00 0.00 0.00 0.00 $61.00 $ $ 0810 2504-0240036 REMOVE SANITARY SEWER PIPE LESS THAN OR EQUAL TO 36 IN. LF 800.00 0.00 0.00 0.00 $14.50 $ - $ 0830 2510-6750600 REMOVAL OF INTAKES AND UTILITY ACCESSES EACH 5.00 0.00 0.00 0.00 $275.00 $ - $ 1020 2524-9276010 PERFORATED SQUARE STEEL TUBE POSTS LF 80.00 0.00 0.00 0.00 $10.00 $ - $ 1030 2524-9276021 PERFORATED SQUARE STEEL TUBE POST ANCHOR, BREAK -AWAY SOIL INSTALLATION EACH 8.00 0.00 0.00 0.00 $200.00 $ 1050 2524-9325001 TYPE A SIGNS, SHEET ALUMINUM SF 50.00 0.00 0.00 0.00 $15.50 $ - $ - _ DIVISION 2 PROJECT TOTALS II $ - $ Appi. for Payment Page 6 of 10 Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 Appl. for Payment Change Orders DESCRIPTION DATE PERCENT COMPLETE TOTAL VALUE VALUE COMPLETE Change Order 1 - Asphalt Binder Change 6/29/2014 100.0% $0.00 $0.00 Change Order 2 - HMA Pavement Repair Mobilization & Stockpiled Materials 9/17/2014 100.0% $23,550.00 $23,550.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL CHANGE ORDERS: $23,550.00 $23,550.00 Kimball Ave from Tower Park Dr to Acadia St Page 7 of 10 STP -U-8155(731)--70-07 App!. for Payment Total TOTAL WORK COMPLETED TOTAL CONTRACT AMOUNT PERCENT COMPLETE GROSS AMOUNT DUE LESS RETAINAGE OF SUBTOTAL DUE LESS PREVIOUS PAYMENTS 3.00% of GROSS AMOUNT DUE or $ 1,469,145.91 $ 5,937,856.72 24.74% $ 1,469,145.91 $30,000.00 (WHICHEVER $30,000.00 IS LESS) PAYMENT NUMBER / TIME PERIOD DATE AMOUNT Pay Estimate One (1) / 5/19/2014 - 6/6/2014 6/6/2014 $77,034.41 Pay Estimate Two (2) / 6/6/2014 - 6/27/2014 7/2/2014 $170,378.75 Pay Estimate Three (3) / 6/27/2014 - 7/11/2014 7/17/2014 $308,307.66 Pay Estimate Four (4) / 7/12/2014 - 7/25/2014 7/29/2014 $142,198.24 Pay Estimate Five (5) / 7/26/2014 - 8/8/2014 8/12/2014 $332,050.29 Pay Estimate Six (6) / 8/9/2014 - 8/22/2014 8/28/2014 9/11/2014 $134,821.46 $48,210.65 Pay Estimate Seven (7) / 8/23/2014 - 9/5/2014 Pay Estimate Eight (8) / 9/6/2014 - 9/19/2014 9/25/2014 $47,254.97 Pay Estimate Nine (9) / 9/20/2014 - 10/3/2014 10/9/2014 $121,834.55 AL PREVIOUS PAYMENTS $ 1,439,145.91 $ 1,382,090.98 NET DUE THIS ESTIMATE $ 57,054.93 Page 8 of 10 Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 Appl. for Payment COST BREAKDOWN FOR CITY OF WATERLOO FUND ALLOCATION Storm Sewer Fund (large sewer pipe) work completed $ 428,857.00 Retainage 3% or share of $30,000.00 $ 8757.27 Subtotal due $ 420,099.73 Less previous payments $ 419,745.89 Fund allocation this pay application $ 353.84 PARTICIPATORY (80-20) work completed $1,040,288.91 Retainage 3% or share of $30,000.00 $ 21,242.73 Subtotal due $1,019,046.18 Less previous payments $ 962,345.09 Fund allocation this pay application $ 56,701.09 NON -PARTICIPATORY (Sanitary Sewer Fund) work completed $ - Retainage 3% or share of $30,000.00 $0.00 Subtotal due $0.00 Less previous payments $0.00 Fund allocation this pay application $ Total Due this Pay Application $ 57,05 ot4 J� Kimball Ave from Tower Park Dr to Acadia St Page 9 of 10 STP -U-8155(731)--70-07 THE UNDERSIGNED CONTRACTOR HEREBY SWEARS UNDER PENALTY OF PERJURY THAT (1) ALL PREVIOUS PAYMENTS RECEIVED FROM THE OWNER ON ACCOUNT OF WORK PERFORMED UNDER THE CONTRACT REFERRED TO ABOVE HAVE BEEN APPLIED BY THE UNDERSIGNED TO DISCHARGE IN FULL ALL OBLIGATIONS OF SAID CONTRACT, AND (2) ALL MATERIALS AND EQUIPMENT INCORPORATED INTO THE WORK ARE FREE AND CLEAR OF ALL LIENS, CLAIMS, SECURITY, INTERESTS, AND ENCUMBRANCES. CONTRACTOR: CEDAR VALLEY CORP., LLC BY: TITLE: ' r DATE: /O/23/hi COUNTY OF: BLACK HAWK STATE OF: IOWA BEFORE ME THIS DAY OF 2014 PERSONALLY APPEARED , KNOWN TO ME WHO BEING DULY SWORN, DID DEPOSE AND SAY THAT HE IS THE AUTHORIZED COMPANY OFFICIAL OF THE ABOVE-MENTIONED CONTRACTOR; THAT HE EXECUTED THE STATEMENTS ON BEHALF OF SAID CONTRACTOR; AND THAT ALL THE STATEMENTS CONTAINED THEREIN ARE TRUE, CORRECT, AND COMPLETE. MY COMMISSION EXPIRES NOTARY PUBLIC: THIS REQUEST FOR PAYMENT, AS PREPARED BY THE CONTRACTOR, SUBSTANTIALLY COMPLIES WITH THE PAYMENT PROVISIONS OF THE CONTRACT DOCUMENTS, AND IS THEREFORE RECOMMENDED FOR APPROVAL. AMENT DESIGN WATERLOO, IA BY: r G'v, -6' DATE: Jo -v93 >Ej' THE CITY OF WATERLOO, IOWA HAS CONSIDERED AND HEREBY APPROVES THIS APPLICATION FOR PAYMENT. BY: Appl. for Payment DATE: Page 10 of 10 Kimball Ave from Tower Park Dr to Acadia St STP -U-8155(731)--70-07 Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A110314 October 22, 2014 Vendor Name INRCOG Address 229 Park Avenue City & State Waterloo, IA 50703 Invoice Date 10/14/14 10/14/14 Special Instructions ************************************* Department Engineering Grant/Project Code # 07LTF 5007 Invoice No. Qty/Unit Amount Description G.L. Distribution Administrative Services Corn $0.00 EDA Commericail Lift Station EDA 290-07-5300-2103 17354 $320.09 CDBG Commercial Lift Station CDBG 290-07-5300-2103 17355 $267.79 CDBG Residential Lift Station CDBG 290-07-5300-2103 Septermber expenses TOTAL 587.88 10/22/14 Date Approved By Date An Equal Opportunity/Affirmative Action Employer INRCOG Iowa Northland Regional Council Of Governments Sold To: Waterloo City Hall 715 Mulberry Street Waterloo, IA 50703 Iowa Northland Regional Council of Govts 229 E Park Ave Waterloo, IA50703 Phone: 319 235-0311 Fax: 319 235-2891 Page: Invoice Number: Invoice Date: Due Date: Custome 1 17354 10/14/14 11/28/14 Item Code Description Quantity Unit Price Extended Amount September expenses - CDBG Commerical Lift Station 36300SALARY Salary & Fringe Benefits 36300POSTAGE Postage 36300ADMIN Allocated Administrative Services Please remit to: INRCOG 229 E Park Ave Waterloo, IA 50703 1.00 1.00 1.00 232.60 0.48 87.01 232.60 0.48 87.01 Item Total: 320.09 PLEASE PAY THIS AMOUNT: INRCOG Iowa Northland Regional Council Of Governments Sold To: Waterloo City Hall 715 Mulberry Street Waterloo, IA 50703 Iowa Northland Regional Council of Govts 229 E Park Ave Waterloo, IA50703 Phone: 319 235-0311 Fax: 319 235-2891 Page: 1 Invoice Number: 17355 Invoice Date: 10/14/14 Due Date: 11/28/14 Customer ID: WATERLOO 0Ci 20 eti-�� -1 E'G;VEERS J iERL00, ]A / Item Code Description Quantity Unit Price Extended Amount 37300SALARY 37300AD M I N September expenses - CDBG Residential Lift Station Salary & Fringe Benefits Allocated Administrative Services Please remit to: INRCOG 229 E Park Ave Waterloo, IA 50703 1.00 195.32 1.00 72.47 195.32 72.47 Item Total: 267.79 PLEASE PAY THIS AMOUNT: $ 267.79 CITY OF WATERLOO PAYMENT VOUCHER October 22, 2014 9002 A110314 Vendor 7922 Department Engineering Vendor Name Snyder & Associates Grant/Project Code # 07LTF 5007 Address City & State Invoice Date ************************************* Invoice No. Qty/Unit Amount Description G.L. Distribution 10/17/14 110.0951.01A-29 $5,081.62 Wloo Stormwater Lift Station Hollywood C CDBG 409-07-5300-2103 10/17/14 110.0951.01B-27 $2,054.66 Design services Cedar Bend CDBG 409-07-5300-2103 10/17/14 110.0951.01C-27 $402.50 Design Services Fletcher Ave CDBG 409-07-5300-2103 TOTAL 7,538.78 Special Instructions yr�.i 10/22/14 Su mitted By Date Approved By Date An Equal Opportunity/Affirmative Action Employer ENGINEERS 'PLANNERS- -'.`, IOWA MISSOURI I NEBRASKA f SOUTH DAKOTA I WISQ9 Jamie Knutson City of Waterloo 715 Mulberry Street Waterloo, IA 50703-5783 Project 110.0951.01A INVOICE FOR PROFESSIONAL SERVICES Invoice No: Waterloo Stormwater Lift Stations - Hollywood Professional Services through September 30, 2014 f October 12Q1' \5/ 110.0951.01A- 29 Basic Services Billings to Date Total Prior 273,750.00 273,750.00 Current 0.00 Phase Subtotal 0.00 Construction Services Principal Engineer Lead Engineer Engineer VI Project Manager V Engineer II Engineer I Technician VII Technician V Mileage @ .56 Fleet Mileage Total Services Total Expenses Total Units Hours Rate 3.50 154.00 2.50 144.00 9.50 118.00 2.50 110.00 2.75 82.00 6.50 69.00 4.50 79.00 23.00 66.00 54.75 36.0 mi. @ 0.56 Amount 539.00 360.00 1,121.00 275.00 225.50 448.50 355.50 1,518.00 218.96 218.96 20.16 20.16 4,842.50 218.96 20.16 REMIT TO: 2727 SW Snyder Blvd. P.O. Box 1159 Ankeny, IA 50023-0974 p: 515-964-2020 f 515-964-7938 email: ar@snyder-associates.com I Federal E.I.N. 42-1379015 Project 110.0951.01 A Waterloo-StrmwtrLiftStaHllywd Invoice 29 Billings to Date Total Prior 17,198.56 12,116.94 Current 5,081.62 Phase Subtotal $5,081.62. Billings to Date Snyder & Associates, Inc. Total Prior 290,948.56 285,866.94 Adam Bullerman Amount Due this Invoice $5,081.62 Current 5,081.62 Page 2 REMIT TO: 2727 SW Snyder Blvd. P.O. Box 1159 I Ankeny, IA 50023-0974 p: 515-964-2020 I f 515-964-7938 I email: ar@snyder-associates.com I Federal E.I.N. 42-1379015 ENGINEERS & IOWA MISSOURI I NEBRASKA I SOUTH DAKOTA I WISCO Jamie Knutson City of Waterloo 715 Mulberry Street Waterloo, IA 50703-5783 Project INVOICE FOR PROFESSIONAL SERVICES Invoice No: 110.0951.01B Waterloo Stormwater Lift Stations - Cedar Bend Professional Services through September 30, 2014 October 17,N.9l �j 110.0951.01B - 27 Basic Services Billings to Date Phase Subtotal Total Prior Current 271,845.68 271,845.68 0.00 0.00 Construction Services Principal Engineer Engineer VI Engineer II Engineer I Technician VII Total Services Fleet Mileage Total Units Billings to Date Hours Rate Amount 2.00 154.00 308.00 6.50 118.00 767.00 2.75 82.00 225.50 7.00 69.00 483.00 3.00 79.00 237.00 21.25 2,020.50 61.0 mi. @0.56 34.16 34.16 34.16 Total Prior Current 11,984.75 9,930.09 2,054.66 Phase Subtotal $2,054.66 Billings to Date Snyder & Associates, Inc. Total Prior 283,830.43 281,775.77 Amount Due this Invoice $2,054.66 Current 2,054.66 Adam Bullerman D /07k) REMIT TO: 2727 SW Snyder Blvd. P.O. Box 1159 Ankeny, IA 50023-0974 p: 515-964-2020 ; £ 515-964-7938 email: ar@snyder-associates.com 1 Federal E.I.N. 42-1379015 ENGINEERS IOWA I MISSOURI I NEBRASKA I SOUTH DAKOTA I WISC @SIN ti.allE 2.1RSD RLOO,1R Jamie Knutson City of Waterloo 715 Mulberry Street Waterloo, IA 50703-5783 Project INVOICE FOR PROFESSIONAL SERVICES Invoice No: 110.0951.01C Waterloo Stormwater Lift Stations - Fletcher Avenue Professional Services through September 30, 2014 Octobo ;2,014 110.0951.01C-27 Basic Services Billings to Date Total Prior Current 144,491.36 144,491.36 0.00 Phase Subtotal 0.00 Construction Services Engineer VI Engineer II Total Services Billings to Date Hours Rate Amount 1.50 118.00 177.00 2.75 82.00 225.50 4.25 Total Prior Current 8,325.26 7,922.76 402.50 402.50 Phase Subtotal $402.50 Billings to Date Snyder & Associates, Inc. Amount Due this Invoice $402.50 Total Prior Current 152,816.62 152,414.12 402.50 Adam Bullerman REMIT TO: 2727 SW Snyder Blvd. P.O. Box 1159 Ankeny, IA 50023-0974 p: 515-964-2020 I f: 515-964-7938 I email: ar@snyder-associates.com I Federal E.I.N. 42-1379015 .J-?, COUNCIL MEETING November 3, 2014 Address Topic Forrest Dillavou 1725 Huntington Dr. Footing drain issue. Ron Wood 229 Clay St. on behalf of Human Rights Committee 519 East 3rd Street Due to the conflicting requests for the property, staff believes it is time to find out who has a viable project to move ahead with at this time. Staff estimates the building has sat vacant for approximately 7 years. While many will believe we can take our time to redevelop many of these older neighborhoods, we also need to be cognizant of momentum. There is some positive commercial development in this area with the CVS Pharmacy, the new strip mall, and things happening up and down the Franklin Street Corridor. This is a difficult block and site to rebuild..... 1. The block is located in the middle of a transitional land use area with a southern boundary of Franklin Street — a major urban corridor street through the community - and a fragile neighborhood to the north. 2. This particular block has two suburban style commercial developments in near proximity — one abutting to the south, built in 1997, and the other to the southeast, built in 2013. Those two properties currently pay approximately $32,477 in taxes per year. 3. The rest of the block is a consortium of bill board space, empty lots, 8 houses, and two House of Hope houses. All of these properties together pay approximately $5,944 per year in taxes. 4 of the lots are tax exempt, including three homes and one lot (with a house having been demolished in 2010). The House of Hope is open to selling their property at 222 Walnut Street. The building has become difficult for them to keep up on maintenance. The acquisition of this site and the abutting parking lot owned by the owner of the Walnut Court building would open up this site for better chances of new commercial development. The CVS outlot was designed to allow for an 18,000 sq. ft. commercial building to fit upon the site with adequate parking. The Historic Preservation Commission and a group of citizens would like to see the area designated as a historic district and save all of the homes in this area. They note the need to save homes on the fringe of Downtown Waterloo, and to start now before any more are lost. They believe this area will be eligible, due to the recent approval of the KWWL building onto the National Register of Historic Places. Staff would note concern with the church and school having demolished, a home in 2010 having been demolished, and the current home(s) on East 3`d Street estimated at $200,000 for renovation — whether or not this is a realistic goal. Yet, staff is very supportive of historic preservation efforts in the City of Waterloo — having worked on various and numerous projects in Downtown Waterloo and the community as a whole — establishing the Highland Neighborhood, having worked on the Marsh Place Building, the Black's Building, the President's Hotel, the KWWL building, the Fowler Haffa building, the former Rath Administration Building, the former Walden's block, the UNICUE Building (former Great Western Depot Building), the Walker's Shoes building, and others. So what to do? The City believes both groups have good intentions in what they want to do, and both believe their project to be the right project at this time. Staff would propose the two groups present their best project for the staff to review, rank, and present to City Council. Criteria to be considered: 1. Project — is it renovation? Is it demolition and new construction? Write a detailed description of the project. 2. Timeline — what is the proposed timeline for the project to commence? What steps are needed and when and how will they occur? The district idea would take a study, the House of Hope project would take fundraising. 3. Financing — how is the project to be finance in all phases? Once the study is back, who will fund the renovation of the home? Does the House of Hope have commitments already to move ahead with major donors? 4. What other factors are involved? The House of Hope will want the City to acquire 222 Walnut. The renovation team will want the city to fund the district? Even though it may come back negative? 5. Does the City need any financial proof of moving ahead with the project at some early or middle point? That is, if the City chooses one course over another, how long do they have to finish the project? Or at least start the project with permits, etc? Incentives available? - Enterprise Zone (new program): 10% investment tax credits & refund on sale service & use tax - Property tax rebates — CURA Program. Is also in the Logan TIF. - CDBG for rehab or House of Hope project Other information: - The site is zoned R-3 Multiple Residence District. The block itself is zoned "C-2" Commercial District and "R-3" Multiple Residence District. - Every other block is zoned "C-2" Commercial District on the north side of Franklin Street from Highway 63 to East 8th (former Expo School site). - Franklin Street is a 4 -lane road with approximately 13,800 cars per day in this area. Not necessarily a pedestrian friendly roadway. If the Council were to move ahead with the idea of a development proposal, here is a sample: PROPOSALS MUST ADDRESS EACH OF THE FOLLOWING: 1. Proposed Use The proposed development site is zoned "R-3" Multiple Residence District. The developer should include a site plan and/or major changes to the sites for the project. A breakdown of cost expenditures into the site for demolition, new construction, rehabilitation, etc. should be included for the City to better review the amount of investment going back into the site. 2. Access Access to the property should be shown for any use proposed, including parking for number of units preserved or parking for new units constructed. All new curb cuts should be in accordance with the Engineering Department approval, all new parking layouts should be in accordance with the Zoning Ordinance. 3. Site Development The City believes the aesthetics of the building will be very important, and ask that sample elevation drawings and/or descriptions be included to show how the site rehabilitation or redevelopment will help to transition the land use in this area from the commercial along Franklin Street to the residential neighborhood to the north. A detailed interior floor layout would be beneficial for any proposal, as would the identification of green space, parking spaces, etc. Preparation of floor plans by a contractor or architect is not required, but can be helpful in identifying how accurately the developer has looked at the space. 4. Financial Capacity The proposed developer must provide evidence of financial ability to timely commence and complete the project. This information shall be kept confidential and may be by letter of intent from bank for financing or other similar documentation. 5. Project Team The proposal must list the names, addresses, and daytime phone numbers of the persons with a financial interest in the project. The proposal shall also include any relevant experience that demonstrates the ability to complete this project. 6. Timetable The development project must commence construction within eight (8) months and be completed within twenty-four (24) months from the date of conveyance of the property. This timeline may include the need for other parts to occur which could change the timeline, ie. a historic study, acquisition of property, etc. 7. Bid Price The City of Waterloo has a Sale of Property Policy. Any requests to go below the assessed value of $36,830 should be in accordance with this policy. However, the primary criteria shall be the quality, type, financial capability, and reliability of the developer rather than the purchase price. Review Criteria The categories to be used in evaluating the proposals include but are not limited to the following: 1.) Proposed Use (Proposed developments will be reviewed for their design, layout, good design of space, land use, etc.) 2.) Quality of Proposed Development (The architectural design and how it fits in the grand scheme of community development, number of units, service to community, ability to meet codes, etc. The City views this location as prime residential and/or office space near Downtown Waterloo, within a soon-to-be renovated historic building). 3.) Traffic Flow (Any parking layouts, curb cuts, etc. to make traffic flow smoothly. Should be shown on a site plan). 4.) Economic Impact Considerations (Along with the information summarized in #2 above, the creation/retention, and type of jobs for the community as well as services offered will be considered, as well as new downtown residential space creation, tax base creation, etc). 5.) Price (While the price will not be sole determining factor, it will be an important part of the equation, in conjunction with other criteria, to assure the City is serving the citizenry in a fair and beneficial manner). City of Waterloo: Offer to Buy form Property to be bid upon: 519 East 3rd Street Name in which property would be transferred: Name of bidder: Address of bidder: Phone number of bidder: Fax number/email of bidder: My offer for 519 East 3rd Street: Other notes, conditions: Furthermore, I understand the zoning, building, and fire code provisions for the project and believe my project will work as described. Signature of applicant/ bid