Loading...
HomeMy WebLinkAbout12/22/2014Amended Council Agenda Items Council Meeting Monday, December 22, 2014 MEND To change amount of grant application. 14. Resolution approving application for Community Development Block Grant funds in the amount of $25,000.00, with a City match of $25,000.00, for the Lincoln Park Seating Area Project; and authorize the Mayor and City Clerk to execute said document. THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, December 22, 2014 5:30 PM CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance Eric Thorson, City Engineer. Agenda, as proposed or amended. Minutes of December 15, 2014, Regular Session, as proposed 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Resolution approving the request of Jill Smith for tax exemptions on the construction of a new garage valued at $12,313.70 for the property located at 2807 E. 4th Street and located within the Consolidated Urban Revitalization Area (CURA). Submitted By: Noel Anderson, Community Planning & Development Director 3. Resolution preliminarily approving specifications, bid document, etc. and setting date of bid opening as January 15, 2015 and hearing as January 20, 2015 for the Purchase of One (1) 2015 275HP Chipper Unit for the Forestry Division. Submitted By: Mark Rice, Public Works Director 4. Resolution preliminarily approving specifications, bid document, etc. and setting date of bid opening as January 15, 2015 and hearing as January 20, 2015 for the Purchase of Two (2) Ford F-350 Pickup Trucks for the Leisure Services Department. Submitted By: Mark Rice, Public Works Director 5. Resolution preliminarily approving plans, specifications, form of contract, etc. and setting date of bid opening as January 15, 2015 and hearing as January 20, 2015 for the Waterloo Center for the Arts Restroom Renovation. Submitted By: Craig Clark, Building Official/Maintenance Administrator 6. Resolution setting the date of hearing as January 5, 2015 for the request by Lindsey Troyna to purchase a city owned vacant lot formerly addressed as 1135 Magnolia Parkway for $3,000 with development agreement. Submitted By: Noel Anderson, Community Planning & Development Director B. Motion to approve the following: 1. TRAVEL REQUESTS a. Police Lt. Campbell Class/Meeting: Supervisor Survival Destination: St. Paul, MN Dates: 01/20/15- Amount not to exceed: $683.00 01/22/15 b. Wayne Castle, Associate Engineer Class/Meeting: SLSI Workshop Destination: Ames, IA Dates: 1/16/15 Amount not to exceed: $130.00 c. Garrett Gingrich Class/Meeting: 48 Hour EMS Refresher Destination: Marion, IA Dates: 2/27/15- Amount not to exceed: $300.00 03/01/15 2. LIQUOR LICENSES a. Carlos O'Kelly Mexican Cafe, 1331 Flammang Drive Class: C Liquor, Outdoor Service, Catering Privilege Renewal Includes Sunday Application Expiration Date: 12/19/15 b. Hy -Vee Gas #2, 2221 Logan Ave. Class: Class C Beer Renewal Includes Sunday Application Expiration Date: 01/02/16 3. APPOINTMENTS a. Arlene Humble Board/Commission: Airport Commission Expiration Date: 6/30/2015 New Appointment 4. Recommendation of appointment of Ella Ellis to the position of Administrative Secretary in the Sanitation Department, effective January 5, 2015. Submitted By: Mark Rice, Public Works Director 5. Recommendation of appointment of Nancy Higby to the position of Administrative Secretary in the City Clerk Department, effective January 5, 2015. Submitted By: Suzy Schares, City Clerk 6. Recommendation of appointment of Rusty Zey to the position of Airport Maintenance Foreman, effective January 3, 2015. Submitted By: Keith Kaspari, Airport Director PUBLIC HEARINGS 2. Rezone request by GMJ2 of Waterloo, Iowa to rezone 61.11 acres from "A-1" Agricultural District, "C-2" Commercial District and "M-1" Light Industrial District to "R -1,R -P" Planned Residence District, located at the northeast corner of East Shaulis Road and Texas Street, directly east of Highway 218. HOLD HEARING (tabled from Nov. 24, 2014)—Comments on file in the City Clerk's office. Motion to table hearing until January 20, 2014. Submitted By: Noel Anderson, Community Planning & Development Director RESOLUTIONS 3. Motion approving Change Order No. 1 for a net decrease of $29,477.95 for the F.Y. 2015 Sidewalk Repair Assessment Program - Zone 4, Contract No. 864; and authorize the Mayor to execute said document. Submitted By: Wayne Castle, Associate Engineer 4. Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Midwest Concrete, Inc. of Peosta, Iowa, in the amount of $212,513.54, for the F.Y. 2015 Sidewalk Repair Assessment Program - Zone 4, Contract No. 864 and receive and file two (2) year Maintenance Bond. Submitted By: Eric Thorson, P.E., City Engineer 5. Resolution approving documents, and adopt and levy the final schedule of assessments in conjunction with the F.Y. 2015 Sidewalk Repair Assessment Program — Zone 4, Contract No. 864. Submitted By: Wayne Castle, PLS, El, Associate Engineer 6. Resolution approving award of bid to Rydell Chevrolet of Waterloo, Iowa for the purchase of Two (2) Compact Pickup Trucks for the Building Inspection Department in the amount of $42,746.00. Submitted By: Mark Rice, Public Works Director 7. Resolution approving award of bid to Bill Colwell Ford of Hudson, Iowa for the purchase of Seven (7) Police Patrol Vehicles in the amount of $183,734.00. Submitted By: Mark Rice, Public Works Director 8. Resolution approving the request by Rooff Development for the 8 -lot final plat of St. Joseph's Square, zoned "C-3" Central Business District, located at the northwest corner of East 3rd Street and Lafayette Street Submitted By: Noel Anderson, Community Planning and Development Director 9. Resolution approving the request by Farmers State Bank to amend an existing encroachment agreement to make changes to an existing 8' x 18' Monument sign in the median of Nikki Street. Submitted By: Noel Anderson, Community Planning & Development Director 10. Motion approving Change Order No. 1 for a net decrease of $3,818.02 for the South Hill Drainage Improvements; and authorize the Mayor and City Clerk to execute said document. Submitted By: JB Bolger, Golf & Downtown Area Maintenance Manager 11. Resolution approving Completion of Project, Recommendation of Acceptance of Work and release of retainage in the amount of $5,759.10 for work performed by Vieth Construction Corporation of Cedar Falls, Iowa, at a total cost of $115,181.98, for the South Hills Drainage Improvements. Submitted By: JB Bolger, Golf & Downtown Area Maintenance Manager 12. Resolution approving Professional Service Agreement with AECOM of Waterloo, Iowa, in an estimated amount of $136,000.00, for the Phase II - CIP Pipe Lining Project, Project No. 876; and authorize the Mayor to execute said document. Submitted By: Larry N. Smith, Waste Management Services Superintendent 13. Resolution approving application for Community Development Block Grant funds in the amount of $40,000.00, with a City match of $15,000.00, for the Upper Gates Playground Equipment Project; and authorize the Mayor and City Clerk to authorize said document. Submitted By: Paul Huting, Leisure Services Director 14. Resolution approving application for Community Development Block Grant funds in the amount of $50,000.00, with a City match of $25,000.00, for the Lincoln Park Seating Area Project; and authorize the Mayor and City Clerk to execute said document. Submitted By: Paul Huting, Leisure Services Director 15. Resolution approving Agreement Addendum with Iowa Department of Transportation, in the amount of $4,363,000.00, for the F.Y. 2013 U.S. Highway 63 Improvements - From Conger Street/Newell Street to Jefferson Street, Contract No. 790; and authorize the Mayor to execute said document. Submitted By: Jeff Bales, Associate Engineer 16. Resolution approving Supplemental Agreement No. 11 with AECOM of Waterloo, Iowa, in the amount not to exceed $244,400.00, for the F.Y. 2013 U.S. Highway 63 Improvements - From Conger Street/Newell Street to Jefferson Street, Contract No. 790; and authorize the Mayor to execute said document. Submitted By: Jeff Bales, Associate Engineer ORDINANCES 17. Add Stop Signs on Northbound and Southbound Kimball Avenue Frontage Road between Brookeridge and Rachael. Motion to receive, file, consider and pass for the first time an Ordinance amending the 2008 Traffic Code by amending Section 543 Thru Streets by adding Subsection 88(a) Kimball Avenue -Frontage Road Stops. Motion suspending the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted By: Sandie Greco, Traffic Operations Superintendent 18. F.Y. 2015 Sidewalk Repair Assessment Program — Zone 4, Contract No. 864 Motion to receive, file, consider and pass for the first time an Ordinance Establishing Grades in the City of Waterloo in conjunction with the F.Y. 2015 Sidewalk Repair Assessment Program — Zone 4, Contract No. 864. Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted By: Wayne Castle, El, LSI, Associate Engineer OTHER COUNCIL BUSINESS 19. Motion approving City of Waterloo Comprehensive Annual Financial Report for Fiscal Year Ended June 30, 2014. Submitted By: Michelle Weidner, Chief Financial Officer ORAL PRESENTATIONS ADJOURNMENT Motion to adjourn. Suzy Schares, CMC City Clerk/Human Resource Director MEETINGS 3:40 p.m. Council Work Session, Harold E. Getty Council Chambers 5:00 p.m. Building and Grounds Committee, Harold E. Getty Council Chambers 5:05 p.m. Boards and Commissions Committee, Harold E. Getty Council Chambers 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Communication from City Clerk on the notice of resignation of DeAnne Kobliska, Administrative Secretary, effective December 8, 2014 with recommendation of approval of payout of $1,946.03 for unused benefits. 2. Water Works Board meeting minutes of November 26, 2014 on file in the City Clerk's office. 3. Community Development Board meeting minutes of November 18, 2014 on file in the City Clerk's office. 4. Civil Service meeting minutes of November 14, 2014 on file in the City Clerk's office. COUNCIL MEETING December 22, 2014 Address/Business Topic Josh Wilson Oral Comments Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, 319-291-4323. RESOLUTION NO. 2014-1053 RESOLUTION APPROVING APPLICATION WITH JILL SMITH FOR TAX EXEMPTIONS ON THE CONSTRUCTION OF A NEW GARAGE VALUED AT $12,313.70 FOR PROPERTY LOCATED AT 2807 E. 4TH STREET IN THE CONSOLIDATED URBAN REVITALIZATION AREA (CURA), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Jill Smith has submitted an application dated December 15, 2014 to the City Council of the City of Waterloo, Iowa, requesting to receive tax exemptions on the construction of a new garage valued at $12,313.70 for property located at 2807 E. 4th Street, more fully described as follows: Lot No. Fourteen (14) in Block No. Four (4) in North Waterloo Place, an addition to the City of Waterloo, Iowa; and, WHEREAS, said property is located within the designated Consolidated Urban Revitalization Area (CURA) in Waterloo, Iowa, as previously established by the City Council of the City of Waterloo, Iowa, and, WHEREAS, the new construction project respecting said property is in conformance with the Consolidated Urban Revitalization Area (CURA) Plan as officially adopted by the City Council for the City of Waterloo, Iowa, and WHEREAS, the new construction on said property was made during the time in which such improvements are eligible for the tax exemption as set forth in the Consolidated Urban Revitalization Area (CURA) Plan as adopted by the City Council of the City of Waterloo, Iowa, and as set forth in the Urban Revitalization Act as adopted by the Legislature of the State of Iowa and signed by the Governor of the State of Iowa, and WHEREAS, said applicant is requesting the following three- year exemption schedule: For the first year For the second year For the third year 100% 100% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said application is hereby approved and the City Clerk is hereby authorized and directed to forward said application and a copy of this resolution to the Assessor. PASSED AND ADOPTED this 22nd day of December, 2014. ATTEST: Suzy S• hares, CMC City Clerk est G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: December 22, 2014 Prepared: December 12, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Request the City Council adopt resolutions to preliminarily approve the request for the bid document and specifications for One (1) 2015 model year 275HP Chipper Unit for the Forestry Division and to instruct the City Clerk to publish notice of hearing on bid document, specifications etc, as January , 2015 and Bid Opening on January 15, 2015 Submitted by: Mark ' ice, Public Works Director Recommended City Council Action: Approve Summary Statement: Expenditure Required: Est $60,000 (Includes trade value of 2008 Brush Bandit) Source of Funds: GO Bond Policy Issue: NA Alternative: NA Background Information: Request Council adopt resolutions to set date of hearing for the purpose of purchasing One (1) 2015 275HP Chipper Unit for the Forestry Division. This request is in line with the overall equipment replacement plan and is budgeted in the Capital Equipment Program. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-1054 RESOLUTION PRELIMINARILY APPROVING SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE PURCHASE OF ONE (1) 2015 275HP CHIPPER UNIT FOR THE FORESTRY DIVISION AND FIXING THE DATE AND PLACE OF HEARING ON SAID PURCHASE, AS JANUARY 20, 2015, AT 5:30 P.M., IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Public Works Director of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of One (1) 2015 275HP Chipper Unit for the Forestry Division, in the City of Waterloo, Iowa, and WHEREAS, said Public Works Director did file said specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of One (1) 2015 275HP Chipper Unit for the Forestry Division. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That said proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of One (1) 2015 275HP Chipper Unit for the Forestry Division, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. Section 2. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 20th day of January, 2015, for the purpose of holding a public hearing on proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of One (1) 2015 275HP Chipper Unit for the Forestry Division, in the City of Waterloo, Iowa, with the taking of bids therefore. Section 3. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 22nd day of December, 2014. ATTEST: buzy Sch rs, CMC City Cle k hest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: December 22, 2014 Prepared: December 12, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Request the City Council adopt resolutions to preliminarily approve the request for the bid document and specifications for two (2) 2015 model year Ford F-350 pickup trucks for the Leisure Services Department and to instruct the City Clerk to publish notice of hearing on bid document, specifications etc, as January 2015 with bid opening set for January 15, 2015 Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approve Summary Statement: Scheduled equipment replacement. Projected and funded in Capital Equipment Program. Expenditure Required: Est $77,000.00 Source of Funds: GO Bond Policy Issue: NA Alternative: NA Background Information: Request Council adopt resolutions to set date of hearing for the purpose of purchasing two (2) Ford F-350 pickup trucks for the Leisure Services Department. This request is in line with the overall equipment replacement plan and is budgeted in the Capital Equipment Program. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-1055 RESOLUTION PRELIMINARILY APPROVING SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE PURCHASE OF TWO (2) FORD F-350 PICKUP TRUCKS FOR THE LEISURE SERVICES DEPARTMENT AND FIXING THE DATE AND PLACE OF HEARING ON SAID PURCHASE, AS JANUARY 20, 2015, AT 5:30 P.M., IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Public Works Director of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of Two (2) Ford F-350 Pickup Trucks for the Leisure Services Department, in the City of Waterloo, Iowa, and WHEREAS, said Public Works Director did file said specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of Two (2) Ford F-350 Pickup Trucks for the Leisure Services Department. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That said proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of Two (2) Ford F-350 Pickup Trucks for the Leisure Services Department, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. Section 2. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 20th day of January, 2015, for the purpose of holding a public hearing on proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the Purchase of Two (2) Ford F-350 Pickup Trucks for the Leisure Services Department, in the City of Waterloo, Iowa, with the taking of bids therefore. Section 3. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 22nd day of December, 2014. ATTEST: ) uzy Sc City Cl ares, CMC rk est . C1 , Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-1056 RESOLUTION PRELIMINARILY APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST, ETC., IN CONJUNCTION WITH THE WATERLOO CENTER FOR THE ARTS RESTROOM RENOVATION AND FIXING THE DATE AND PLACE OF HEARING ON SAID PROJECT, AS JANUARY 20, 2015, AT 5:30 P.M., IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Building Official/Maintenance Administrator of said City to prepare proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the Waterloo Center for the Arts Restroom Renovation, in the City of Waterloo, Iowa, and WHEREAS, said Building Official/Maintenance Administrator did file said plans, specifications, form of contract, estimate of cost, etc., in conjunction with the Waterloo Center for the Arts Restroom Renovation. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That said proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the Waterloo Center for the Arts Restroom Renovation, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. Section 2. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 20th day of January, 2015, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the Waterloo Center for the Arts Restroom Renovation, in the City of Waterloo, Iowa, with the taking of bids therefore. Section 3. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 22nd day of December, 2014. 7(4/ Ernest G. Clark, Mayor ATTEST: Suzy Sch_res, CMC City Cle.k TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2015_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST STAFF ONLY 010-11-1100-1346 X83,, DATE 2h1,1 4.2'/6 'l Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Lt. Lisa Campbell DATE: December 15th, 2014 NAME OF CLASS / MEETING: Supervisor Survival DESTINATION: St. Paul, Minnesota DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: January 20`h, 2015 Return Date: January 22nd , 2015 DATE(S) OF MEETING: Jan. 21st- 22nd, 2015 PURPOSE OF TRAVEL: Captain Leibold is requesting authorization to send Lt. Lisa Campbell to Supervisor Survival, which is one section of eight classes in Supervision and Management Training, being held in St. Paul, Minnesota, and is being put on by BCA Criminal Justice Training on January 21- 22nd, 2015. This two day class will instruct supervisors on how to identify behaviors that impact employee performance, understand the basics of motivation, analyze techniques and activities that will improve productivity, develop a fair and effective personnel evaluation system, identify strategies for intervention, follow corrective discipline procedures, understand case law and legal issues and identify factors that bind employers to "just casue" standards. A city vehicle will be needed for the travel to this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $250.00 LODGING $93.00 MEALS $240.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 683.00 Rental car PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 683.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I L. I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE /2-z3 /Zo/V TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF LINE ITEM USED 5i,664 (, FY t'I BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance ONLY 7S 3c; /34-6- ,2 34- ,2 /3 — Cosy /1-/-7-14 De•artment NAME(S) AND POSITION(S): Wayne Castle Associate Engineer DATE: December 16, 2014 NAME OF CLASS / MEETING: SLSI Workshop DESTINATION: Ames, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: January 16, 2015 RETURN DATE: January 16, 2015 DATE(S) OF MEETING: January 16, 2015 PURPOSE OF TRAVEL/TRAINING: Society of Land Surveyors of Iowa Workshop WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 130.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 130.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 266-07-7830-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 130.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST % s DEPARTME HEAD AYOR December 16, 2014 DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 26/y DATE 2015 SLSI January Workshop - Registration by Check Submission Date Registrant's Name Registrant's Company Registrant's E-mail: Registrant's Phone Mailing Address 2014-12-16 16:06:57 Wayne Castle City of Waterloo wayne.castle@waterloo-ia.org (319) 2914312 Street Address: 715 Mulberry Street City: Waterloo State: Iowa Zip Code: 50703 SLSI MEMBER Rates Registering by January 12 @ $130 Sent over 12116114 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Garrett Gingrich NAME OF CLASS I MEETING: 48 Hour EMS Refresher DEPARTURE DATE: February 27, 28, March 1 PURPOSE OF TRAVEL: Attend 48 hour refresher course. STAFF ONLY 13.4&, FINANCE DEPT. �� LINE ITEM USED `' t. j. 1;* FY ' t'I °.)BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DESTINATION: Marion, Iowa DEPARTURE POINT IF NOT WATERLOO: ATE(S) OF MEETING: RETURN DATE: February 27,28, March 1 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: February 27,28, March 1 x COST $ YES NO CITY VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING MEALS 275.00 REGISTRATION 25.00 MILEAGE/FUEL TOTAL FOR ALL: $ $300.00 x PRIVATE VEHICLE BUDGET LINE ITEM: 010-12-14001346 GRANT REIMBURSABLE TAXI — PARKING YES NO AIRFARE MISCITOLLS YES NO I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND I SARY AND BENEFICIAL TO THE CI OF WATE DEPARTMENT HEAD DATR— TOTAL: $ 0 REQUIRED CERTIFICATION PER PERSON I APPROVE THIS TRAVEL REQUEST ‘d(j MAYOR 2e/7 DATE courses sign in FAQ teaching search Last Viewed 48-hour EMS Paramedic Refresher 48-hour EMS Paramedic Refresher 48-hour EMS Paramedic Refresher Like 1-0 Tweet ' 0 Add To Cart L Send to Friend 48-hour EMS Paramedic E Refresher 48-hour EMS Paramedic Refresher search for a class... This 48-hour program is sponsored by University of Iowa EMSLRC and Kirkwood Community College and follows the latest national registry refresher curriculum. It meets renewal standards for the National Registry of Emergency Medical Technicians and is approved for 48 CEHs for paramedics. Content includes lecture, hands-on skills and online learning. Ten hours of this refresher is completed online. Internet access is required. Lunch is provided on-site all three days. Please read: Price through February 1st is $275. February 2nd the price will increase to $299. Class ID: 64947 CEU's: 4.8 Tuition: $299.00 Schedule Information: Dates Class Days Times Location Instructor(s) 2/27/2015-3/1/2015 Weekly -Sun, Fri, Sat 8:00 AM - 8:00 PM Marion, Kirkwood Training & Outreach Services Center Map., Room: 100 TBA TBA Registration Closes On: February 27, 2015 12:00 AM Back to Class Listing page You may also be interested in these classes EMT Practical By Brian Rechkemmer EMT Test Prep (online) By TBA TBA Paramedic Test Prep (online) By TBA TBA CODE 1 Conference - Both Days By TBA TBA Advanced EMT Test Prep (online) By TBA TBA Buy Naar Cart eGift 1 Card GoJAdvanced W Shopping Cart 0 Items in Cart Recommended Classes EMT Practical 48-hour EMS Paramedic Refresher CODE 1 Conference - Both Days More recommendations Home 1 Courses 1 Sion in 1 FAQ 1 Contact Us 1 Search fora Class 7725 Kirkwood Blvd. SW 1 Cedar Rapids, Iowa 52404 1 319-398-1022 or 1-800- 332-8833 1 Email Us CITY OF WATERLOO Council/Committee Communication Committee Meeting: December 22, 2014 Prepared: December 15, 2014 Dept. Head Signature: # of Attachments: 1 Correction 12/18/14 SUBJECT: Appointment of Ms. Arlene Humble to the Airport Commission. Submitted by: Mayor Buck Clark Recommended City Council Action: Approval Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: • Ms. Humble fulfills the term vacated by Ms. Lou Porter. Ms. Humble's partial 1St term expires June 30, 2015, after which she is eligible to serve a first, full term. CITY OF WATERLOO, IOWA BOARDS & COMMISSIONS APPLICATION Date: / v -/,.›V// I, A:4;1,4 14,,y7z/e. (N me) 7W—r l7ir / 2. request to be appointed to (state preference): Home Phone:3 Jq-a421°-OI57 Cell Phone:3'9 ° 4-1,7 Work Phone: 3/9-0977- 2,2A2 7 �' Home Address / d - AY -1 47 //4 Zip Code •52/6/..3 Employer _/////),7,/e 7?C1/../ (1/4/7-/e-, CTitle Employer Address /25 7/17/7/i7 JY / 'ar //f /4 Zip Code 5/1/3 How long have you resided in Za.etig.tIorfo‘, 30 years Li current mergbership in organizations and office held: .on (1,1d 9 I am available for meetings: T A.M. $ P.M. . Noon ❑ Evenings I am available to serve on a Board/Commission the entire year: ) Yes ❑ No If no, list months not able to serve: Briefly_ explain your qualifications for appointment to a designated Board/Commission: /7//0 &414(1/ />2 th /7i,4_//i77 /7 / %� i2%f.. �' .eWC /127 g`,��.�,5/1274 1 zi.. ,;7 /i a dAV f..J.1/1 - . Additional information and comments that may not be evident from information already on this form: References (include phone numbers): omn;, c Cod, ToicAksn--) - L- 1 understand this application does not bind me to accept an appointment should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate training sessions. This application will remain valid and on file for one calendar year from above date. Signature RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703 Rev 04/14/2014 FAX 291-4286; EMAIL: mayor(u7waterloa-ia.org; PHONE 291-4301 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: October 27, 2 14 Prepared: October 21, 2014 Dept. Head Signature: # of Attachments: 2f. SUBJECT: A request to set the date of public hearing as November 1- , 2014 for a request by the GMJ2 Industries to rezone 61.11 acres from "A-1" Agricultural District, "C-2" Commercial District and "M-1" Light Industrial District to "R -1,R - P" Planned Residence District, located at the northeast corner of East Shaulis Road and Texas Street, directly east of Highway 218. ( 041 l`f 0J4 - 1.iv-kJ) Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request to set the date of public hearing as November 10, 2014 for a request by the GMJ2 Industries to rezone 61.11 acres from "A-1" Agricultural District, "C-2" Commercial District and "M- 1" Light Industrial District to "R -1,R -P" Planned Residence District, located at the northeast corner of East Shaulis Road and Texas Street, directly east of Highway 218. It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. Also, the proposed rezone request will increase traffic on the surrounding streets when fully developed. A negative impact is not expected to be significant and can be minimized through access control, traffic control devices, and geometric design improvements when needed. Roads adjacent to the rezone area are East Shaulis Road, which is classified as a Collector, Texas Street, which is classified as a Local Street, and Highway 218, which is classified as a Principle Arterial. The majority of the rezone area is located within a Special Flood Hazard Area (Zone AE, 100 -year floodplain) as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0308F, dated July 18, 2011. There are some areas on the south and east sides of the property that is not located within a floodplain. A portion of the Floodway of Sink Creek encroaches on the northern part of the parcel in question. The applicant has submitted a conceptual plan that shows the land being platted into 80 residential lots with a new street network. The lot layout, as submitted, develops lots along the northern portion of the site, but south of the Floodway CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer District. This would appear to help reserve the Floodway designated areas to continue to allow for proper drainage. It would appear that the lots start 100' to 150' south of the north property line. When the site is developed for residential purposes, the new structures would need to adhere to the floodplain provisions noted within the Zoning Ordinance, most notably that the lowest floor elevation shall be at least 1' above the 100 - year floodplain elevation. The engineer for the applicant noted that they intend to excavate areas on the site for two to three ponds, with the fill that is excavated from those ponds to be used to elevate the property out of the floodplain. There are also plans to clean out the floodway channel of debris to allow for better flowage of water. The applicant intends to file a Letter of Map Revisions (LOMR) with FEMA to remove the site from the floodplain. The Future Land Use Map designates this area as Industrial. This rezone request is not in conformance with the Future Land Use Map and Comprehensive Plan for this area. If the rezoning of the property is approved, the Future Land Use Map should be amended to reflect the projected development of this land for Low Density Residential uses. The site in question is located within the Primary Growth Area and can be served by the extension of existing utilities in the area. A conceptual plan has been submitted that shows the potential for 80 residential lots and a street network to serve those lots. The "R -1,R -P" Planned Residence District would only allow for one and two family uses, and any residential use with a higher density than that would need to be in a zoning district zoned for multiple family uses. The applicant's engineer has noted that the property owner wants this development to be for single- family uses only. Per the conceptual plan, there would be lots developed that would abut the industrial uses to the north. Sink Creek runs parallel to the north lot line of the rezone area, and when the site is developed for residential uses, the northern lots will be 100' to 150' from the overall north property line of the site. The floodway area consists of a large number of trees, which could buffer the residential uses from the industrial uses to the north. At the October 14, 2014 Planning, Programming and Zoning meeting, the Commission voted unanimously in favor of the rezone request, with the condition that uses within the rezone area be limited to single-family uses. Please find attached to this letter a staff report, aerial photo and legal description. It should be noted that staff as well as other City officials have been receiving concerns and opposition from property owners within the surrounding area, noting concerns on drainage, water runoff, excess traffic, crime, etc. Therefore, staff would request to set the date of public hearing as November 10, 2014 for a request by the GMJ2 Industries to rezone 61.11 acres from "A-1" Agricultural District, "C-2" Commercial District and "M-1" Light Industrial District to "R -1,R -P" Planned Residence District, located at the northeast corner of East Shaulis Road and Texas Street, directly east of Highway 218. Expenditure Required: None Source of Funds: None required Policy Issue: Zoning, Land Use, and Housing Alternative: Background Information: Legal Description: See attached deeds with legal description NA:ta cc: Aric Schroeder, City Planner --file-- REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: October 14, 2014 Request to rezone approximately 61.11 acres of land from "A-1" Agricultural District, "C-2" Commercial District and "M-1" Light Industrial District to "R -1,R -P" Planned Residence District. GMJ2 Industries, 402 East 4th Street, Ste. 101, Waterloo, IA 50703 The proposed rezone area is located near and east of the intersection of East Shaulis Road and Highway 218 (La Porte Road). It would not appear that the rezone would have a negative impact upon the surrounding area or other surrounding land uses. The proposed rezone request will increase traffic on the surrounding streets when fully developed. A negative impact is not expected to be significant and can be minimized through access control, traffic control devices, and geometric design improvements when needed. Roads adjacent to the rezone area are East Shaulis Road, which is classified as a Collector, Texas Street, which is classified as a Local Street, and Highway 218, which is classified as a Principle Arterial. Currently, there are no recreational trails immediately adjacent to the site in question. In the near future, a recreational trail will be extended from Highway 218, eastward along East Shaulis Road and stop at the entrance to the Isle of Capri Casino. Future plans from that point are to extend the trail further to the east along East Shaulis Road and connect it with the Cedar Valley Nature Trail, which are approximately 1.5' miles to the east of the site in question near the Cedar River. The rezone area in question mostly comprised of "A-1" Agricultural District and "M-1" Light Industrial District. There is an area of "C-2" Commercial District located towards the center of the property. The property has undergone some zoning changes over the years, with a portion of it being rezoned in 1980 from "A-1" Agricultural District to "C-2" Commercial District. In 1985, part of the area that was zoned to "C-2" Commercial District in 1980 was rezoned to "M- 1" Light Industrial District where Bertch Manufacturing has constructed some buildings. Surrounding land uses and their zoning are as follows: North — Existing light industrial development, zoned "M-1" Light Industrial District. South — Single-family residences, zoned "A-1" Agricultural District, and "R-1" One and Two Family Residence District. East — Iowa Northern Railroad, zoned "A-1" Agricultural District and single-family residences, zoned "R-2" One and Two Family Residence District. West — Some light commercial uses on the west side of Texas Street and single-family residences, zoned "M-1" Light Industrial GMJ2 Industries —Al, C2 & M1 to R1RP Page 1 of 4 1 DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC RELATIONSHIP TO October 14, 2014 District. The surrounding area has a large mix of different uses, with primarily industrial development to the north and west of the site, and agricultural and residential development to the south and east of the site. With the far northern lots of the development being located approximately 100' to 150' from the north property line of the site, the drainage way bordering that north lot line could be used to buffer the residential uses from the industrial uses to the east. Rezoning of the land would not appear to have a negative impact upon drainage in the surrounding area. As the site is platted and developed for residential purposes, it would be necessary to install appropriate storm water control methods. The majority of the rezone area is located within a Special Flood Hazard Area (Zone AE, 100 -year floodplain) as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0308F, dated July 18, 2011. There are some areas on the south and east sides of the property that is not located within a floodplain. A portion of the Floodway of Sink Creek encroaches on the northern part of the parcel in question. The applicant has submitted a conceptual plan that shows the land being platted into 80 residential lots with a new street network. The lot layout, as submitted, develops lots along the northern portion of the site, but south of the Floodway District. This would appear to help reserve the Floodway designated areas to continue to allow for proper drainage. It would appear that the lots start 100' to 150' south of the north property line. When the site is developed for residential purposes, the new structures would need to adhere to the floodplain provisions noted within the Zoning Ordinance, most notably that the lowest floor elevation shall be at least 1' above the 100 -year floodplain elevation. The engineer for the applicant noted that they intend to excavate areas on the site for two to three ponds, with the fill that is excavated from those ponds to be used to elevate the property out of the floodplain. There are also plans to clean out the floodway channel of debris to allow for better flowage of water. The applicant intends to file a Letter of Map Revisions (LOMR) with FEMA to remove the site from the floodplain. Floyd Randall Park is located approximately one half mile to the east at the intersection of East Shaulis Road and Foulk Road. There are no storm sewers that are adjacent to the site. There is an 18" sanitary sewer in Texas Street to the west, 8" and 12" sanitary sewer in East Shaulis Road to the south, an 8" sanitary sewer in Cedar Terrace Drive to the east, and an 18" sanitary sewer located within Kenter Lane, which is a private street just north of the site adjacent to Bertch Manufacturing. The Future Land Use Map designates this area as Industrial. This GMJ2 Industries —Al, C2 & M1 to R1RP Page 2 of 4 2 October 14, 2014 COMPREHENSIVE rezone request is not in conformance with the Future Land Use Map LAND USE PLAN: and Comprehensive Plan for this area. If the rezoning of the property is approved, the Future Land Use Map should be amended to reflect the projected development of this land for Low Density Residential uses. The site in question is located within the Primary Growth Area and can be served by the extension of existing utilities in the area. STAFF ANALYSIS — The proposed rezone area covers areas that are zoned "A-1" ZONING Agricultural District, "C-2" Commercial District and "M-1" Light ORDINANCE: Industrial District. The applicant is proposing to rezone the entire 61 acres to "R -1,R -P" Planned Residence District, which is a site plan specific district. The "R -P" Planned Residence District designation gives the City of Waterloo greater levels of review, and provides for special provisions and care to be taken in site layout, to ensure compatibility to adjacent land uses, including screening, landscaping, setbacks, etc. It also provides for greater levels of public input, as any significant change in the development would be required to be reviewed by the Planning, Programming and Zoning Commission and subsequently the City Council after recommendation. A conceptual plan has been submitted that shows the potential for 80 residential lots and a street network to serve those lots. The "R - 1,R -P" Planned Residence District would only allow for one and two family uses, and any residential use with a higher density than that would need to be in a zoning district zoned for multiple family uses. The applicant's engineer has noted that the property owner wants this development to be for single-family uses only. Per the conceptual plan, there would be lots developed that would abut the industrial uses to the north. Sink Creek runs parallel to the north lot line of the rezone area, and when the site is developed for residential uses, the northern lots will be 100' to 150' from the overall north property line of the site. The floodway area consists of a large number of trees, which could buffer the residential uses from the industrial uses to the north. Staff would note it is not ideal to have residential and industrial development abutting one another, but also believes the buffer area can be designed to allow the two uses to co -exist. The drainage way may work as a buffer area to further screen one use from the other. The existing industrial park development and existing houses along East Shaulis Road make this development of land inevitable, and prime for new development. If entirely developed for industrial as shown on the Future Land Use Map, this could allow for greater conflict between existing houses to the south along East Shaulis Road and future industrial development. When the applicant begins the process of platting the land into residential lots, staff would like to have the entire area be preliminarily platted so that existing and proposed contours can be GMJ2 Industries —Al, C2 & M1 to R1RP Page 3 of 4 3 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: October 14, 2014 reviewed before final platting the land in multiple phases. There is no platting required as a part of this request. Therefore, staff recommends that the request to rezone from "A-1" Agricultural District and "C-2" Commercial District and "M-1" Light Industrial District to "R -1,R -P"' Planned Residence District be approved for the following reasons: 1 The site in question would appear to provide sufficient space to meet all required regulations including setbacks, drainage, landscaping, screening, etc. 2. It would not appear that rezoning the land to "R -1,R -P" Planned Residence District would have a negative impact upon the surrounding area. 3. The request is located within the primary growth area and can be serviced by the extension of existing utilities in the area 4. The Planned Residence District allow for a greater influence on exact layout, especially given the proximity to other houses in the area, and plans to abut industrially developed land to the north. Subject to the following condition(s): 1. That uses within the rezone area be limited to single-family uses. GMJ2 Industries —Al, C2 & M1 to R1 RP Page 4 of 4 4 City of Waterloo Planning, Programming and Zoning Commission October 14, 2014 North of E Shaulis Road, East of Texas Street Rezone A-1, C-2, and M-1 to R-1, R -P GMJ2 Industries 5 City of Waterloo Planning, Programming and Zoning Commission October 14, 2014 N of E Shaulis Road, E of Texas St Rezone A -i, C-2, and M -i to R -i, R -P GMJ2 Industries 6 City of Waterloo Planning, Programming and Zoning Commission October 14, 2014 N of E Shaulis Road, E of Texas St Rezone A -i, C-2, and M -i to R -i, R -P GMJ2 Industries 7 a P4 CI • I E* • 2 o I W "tib et 0 0 g cA N .,4 U it v)y,i 44 o*t CD N LOT 80 LOT70 LOT 69 LOT 82 LOT 50 LOT fir xx w qw i LOVMeT 32 L0T N TRACT LOT 28 LOT 533 LOT 52 i LOT 47 OT 37 L•xwOT 38 LOT 45 .5 LOT 44 LOT 15 LOW �8 LEA iP v3 LOW 6 6 T.41 VIM 7 Di. �0' MOO/ owt-er-wur APPLICATION FOR REZONING CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION WATERLOO, IOWA 319.291.4366 1. APPLICATION INFORMATION: a. Applicant's name (please print): -3; w►. E' II 1 J fl V- IC- lti _' ^r_p _r i dC. a_ Address: /j Z ,•• . `! St, -t+±, S photic lb i -3 ( Fax: City: t.e.JG--r{t.„)r lem,State: - ..� Zip: ',4-,,e- Zvi `S b. Status of applicant: (a) Owner (b) Other ) (CHECK ONE): If other explain: f.3 /Y. -1' 3'T.) t.. +-1„,,,......_ r'D N, .:' • c. Proper owner's name if different than above (please print): R i L i- 3 -kJ e.- r, c, -v' Address: V?5 i %,.Ica..s St-rPhone:3L't - q -b'1- octal. Fax: It!/A City: (.-Lca State: _ er,.,.,.0 Zip: S-67.0 Z 2. PROPERTY INFORMATION: a. General location of property to be rezoned: 14 b. Legal description of property to be rezoned: C om.,9,+ ,) c. d. e. f. Z A.tiu.Z,geo4 44- K Dimensions of Proposed Zoning Boundary (Excluding Right of Way): / Area of Proposed Zoning Boundary (Excluding Right of Way): 41 A IC& S f(Pt'� Current zoning: f1-6 C - �. j 4 t Requested zoning: R -) ; Reason(s) for rezoning and proposed use(s) of property: , ,, rig 3 .- 4 iesr..� g. Conditions (if any) agreed to: h. Other pertinent information (use reverse side if necessary): 4Jpn.e... Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process (separate from rezone request). The filing fee of $300 + $10 per acre ($750 max) (payable to the City of Waterloo) is required (round amount down to nearest $10 increment). This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process, with a new filing fee. If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning, Programming, and Zoning Commission until four (4) months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. ciLL gnature of Applicant Date Sieof Q� 441 Po'agZ a+4s o r �1tD ,"7 06/Yoe 914A, P4) 1/24i51 10 Rezoning Description for Kieffer Addition City of Waterloo, Black Hawk County, Iowa Tract 1 That part of the South One-half of the Southwest Quarter of Section No. 7, Township No. 88 North, Range No. 12 West of the Fifth Principal Meridian, Black Hawk County, Iowa, described as follows: Beginning at the Southeast corner of said Southwest Quarter; thence North 364.4 feet along the East line of said Southwest Quarter to the Southwesterly line of the right of way of the Chicago, Rock Island and Pacific Railway (now the INRC, Inc.); thence Northwesterly along said Southwesterly line to a point that is 564.8 feet Southeasterly from the North line of the South One- half of said Southwest Quarter (as measured along said Southwesterly line); thence North 89 degrees 23 minutes 42 seconds West 459.87 feet; thence South 11 degrees 21 minutes 57 seconds West 117.91 feet; thence South 35 degrees 16 minutes 42 seconds West 107.51 feet; thence South 54 degrees 41 minutes 14 seconds West 104.5 feet; thence South 74 degrees 06 minutes 27 seconds West 105.31 feet; thence South 88 degrees 23 minutes 54 seconds West 208.61 feet; thence South 41 degrees 02 minutes 05 seconds West 257.7 feet; thence South 04 degrees 17 minutes 16 seconds West 101.95 feet; thence South 37 degrees 56 minutes 28 seconds East 57.94 feet; thence South 84 degrees 09 minutes 59 seconds West 151.97 feet; thence North 88 degrees 54 minutes 06 seconds West 121.55 feet; thence North 66 degrees 43 minutes 27 seconds West 35.75 feet; thence South 00 degrees 01 minutes 27 seconds East 339.7 feet to the South line of said Southwest Quarter; thence East along said South line to the point of beginning; Except the South 195 feet of the East 520 feet thereof; Except 1 square acre in the Southeast corner of the Southwest Quarter of the Southwest Quarter of said Section; and Except that part conveyed to the City of Waterloo, Iowa, by Warranty Deed recorded in 539 LD 298; and Except part of the South Half of the Southwest Quarter of Section 7 Township 88 Range 12 commencing at the Northwest Corner of the South Half of the Southwest Quarter thence South 89 degrees 23 minutes 42 seconds east along the North line of the South Half of the Southwest Quarter 1361.25 feet to the Southwesterly Right of Way of the Chicago, Rock Island and Pacific Railway; thence South 53 degrees 12 minutes 18 seconds East along the Right of Way 200.81 feet to the point of beginning; thence South 49 degrees 08 minutes 42 seconds West 61 feet; thence South 39 degrees 8 minutes 47 seconds West 82.10 feet; thence South 32 degrees 38 minutes 12 seconds West 130.26 feet; thence South 89 degrees 23 minutes 42 seconds East 459.87 feet to the Southwesterly Right of Way of the Chicago, Rock Island and Pacific Railway, thence North 53 degrees 12 minutes 18 second West along the Right of Way 364.17 feet to the point of beginning in Section 7 Township 88 Range 12. Tract 2 The Southwest Quarter of the Southeast Quarter of Section Number Twelve (12) in Township Number Eighty-eight (88) North, in Range Number Thirteen (13) West of the Fifth (5th) Principal Meridian excepting therefrom all that part of the West Five Hundred Forty-seven and sixty-two hundredths (547.62) feet in even width lying North of the Waterloo and La Porte road, now known as U.S. Highway No. 218; and also excepting therefrom all that part thereof lying Southwesterly of the center line of the Waterloo and La Porte Road, now known as U.S. Highway No. 218. Also excepting all legal highways, and Except part of the Southeast Quarter of the Southeast Quarter of Section 12, Township 88 Range 13 described as following: commencing at the Southeast Corner of the Southeast Quarter of the Southeast Quarter of Section 12 Township 88 Range 13; thence North along the East line of said Southeast Quarter of the Southeast Quarter of said section a distance of 70.41 feet to the pavement centerline of U.S. Highway 218; thence deflect left 35 degrees 35 minutes along said centerline a distance of 692.9 feet; thence deflect right 90 degrees a distance of 60 feet to the point of beginning, said point being on the Northeasterly Right of Way of said highway; thence deflect left 90 degrees along said Northeasterly Right of Way Line a distance of 140 feet; thence deflect right 90 degrees a distance of 150 feet; thence deflect right 85 degrees 17 minutes a distance of 140.48 feet; thence deflect right 94 degrees 43 minutes a distance of 161.55 feet to the point of beginning; and Except part of the Southeast Quarter of the Southeast Quarter of Section 12 Township 88 Range 13 commencing at a point along the centerline of Highway 218 that is 542.9 feet Northwesterly of the East line of said Section 12 Township 88 Range 13 thence deflect right to the Northeasterly Right of Way of said highway which is the point of beginning; thence deflect right 90 degrees 130 feet; thence deflect left 90 degrees 205 feet; thence deflect left 90 degrees 130 feet; thence Southwesterly 205 feet to the point of beginning in Section 12 Township 88 Range 13. AND That part of the Southwest Quarter (SW1/4) of Section Seven (7), Township Eight -eight (88) North, Range Twelve (12) West of the Fifth Principal Meridian in Black Hawk County, Iowa described as follows: Beginning at a point that is 712 feet North of the Southwest corner of said Section 7; thence continuing North along the West line of said Section 7 a distance of 611.58 feet; thence S 89°23' 43" E a distance of 1361.25 feet along the North line of the South One-half (S1/2) of the Southwest Quarter (SW1/4) of said Section 7; thence S 53° 12' 18" E a distance of 200.81 feet along the Southwesterly right of way line of the Chicago, Rock Island and Pacific Railway; and Except part of the South Half of the Southwest Quarter of Section 7 Township 88 Range 12, commencing at the Northwest Corner of the South Half of the Southwest Quarter of said section thence East along the North line of the south Half of the Southwest Quarter of Section 7 a distance of 1081.25 feet to the point of beginning; thence continuing East along the North Line 280 feet to the Southwesterly Right of Way Line of the Chicago, Rock Island and Pacific Railway; thence Southeast along said right of Way a distance of 200.81 feet; thence South 49 degrees 8 minutes 42 seconds West a distance of 61 feet; thence South 39 degrees 8 minutes 47 seconds west a distance of 82.10 feet; thence South 32 degrees 38 minutes 12 seconds West a distance of 130.26 feet; thence due West a distance of 276.13 feet; thence North a distance of 333.61 feet to the Point of Beginning in Section 7 Township 88 Range 12. STATE OF IOWA, } Black Hawk County, SS VUyb'VUV'b46 bdflpi 000 95L deeg9 •0114M •JeJoldx3 SOOZ ?98'-17E3-6LE •11011lpu03 poo0 .eaoany ellgowspiO LOOZ olnv .Mel to uoReloln UI sl yolgM lueweslpeApe luewIoldwe Aue Ide3oe Al6u1Anotm lou !pm am •pellollos lou JO 'elgeldeo -35 lou 'elgeuoRoeFgo `ewooleMun eJe 'lJ!geslp Jo 'snlels leluew 'uol6gaa '1.1l6uo leuoReu 'xes 'JOI0O 'peen 'am Jelnol1Jed Aue to suos -Jed to luewIoldwe ao e6euoiled eta leyl ez!o!Ignd JO eleolpul Jeuuew aaylo AU5 ul JO esllJanpe ARoaJlpul JO AIloaJlp 01 lnJMelun Si li 3OIION SZ L 8-1733-999 lung leei6 s!yl lnoge weal pue Aeponleo .11JNf11l10ddO 431VOI434 sJenua Tonal 100 V ssel3 I6uIalH sI ue601-1 sJeAUO '699L-993 (6 LE) lisp Jo E L909 VI `sIled Jepao as Moqu!sa 336 Ileuunal Tien *Jo 01 ewnseJ pueg •uolleolipeo AydeZolpea luaaano y11M luelslssy Ieluao peJalsl6aa ld leluea anti o} pa}Tuni aq pinoo alp not ualpin a}sr iezzajap aq} asnsoaq'i,iOZ zo3 saxe} aq} Aed pus q}og e o} }ran -uoo o} asuas a)ieut },usaop }t 'a -mull -env „qo}az}s„ ou aq Amu aiaq} ss uuaas •zsapun st (szagtuaui iinusj zaq}o JO uazpfulopusz$ `uarpitgo $utuzaouoo }uai -is are soijioads aq4) awls gam. u!AJ}uapi a urt5uei am }nq'}dutaxa aq pinom SAT IRLITTaTran TTTR1 TW -1 I do solemnly swear that the annexed copy of legal City of Waterloo Public Hearing on Rezoning — GMJ2 Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 4th day of November, 2014 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $96.14 tri.,:vry LS -11 c. Signed Subscribed and sworn to before me this Day of Oweluer- A.D., 20 \ 4 Received of Notary Public the sum of Dollars. In full for publication of the above notice. JODI E MDKINSTRVI COMMISSION NO.78241:3 j MY COM' RES DEANNE KOBUSKA From: SUZY SCHARES Sent: Thursday, October 23, 2014 12:27 PM To: DEANNE KOBLISKA Subject: FW: More Cedar Terrace Suzy Schares, CMC City Clerk/ HR Director City of Waterloo 715 Mulberry Street Waterloo IA 50703 319-291-4522 #3008 From: NOEL ANDERSON Sent: Thursday, October 23, 2014 12:18 PM To: CAROLYN COLE; TIM ANDERA Cc: MAYOR CLARK; SUZY SCHARES; PLANNING STAFF Subject: Re: More Cedar Terrace I think it was on agenda this morning. We need to set date for 24th. It may have been for 10th on this mornings agenda. Staff - add name to list. Sent from my iPhone On Oct 23, 2014, at 11:54 AM, "Carolyn Cole" <Carolyn.Cole@vgm.com> wrote: Hi, Please add Mary Lentzkow, 1013 Belle St., Waterloo, 296-3251, to the list of people who should be notified by the city when the Kiefer Estates project comes before the council. I would appreciate it if it didn't happen before Nov. 24. I'll be out of town Nov. 10 and 17. Thanks for your consideration, Carolyn This email has been scanned for email related threats and delivered safely by Mimecast. For more information please visit http://www.mimecast.com 1 DEANNE KOBUSKA From: SUZY SCHARES Sent: Tuesday, October 21, 2014 5:06 PM To: DEANNE KOBLISKA Subject: FW: Sink Creek Suzy Schares, CMC City Clerk/ HR Director City of Waterloo 715 Mulberry Street Waterloo IA 50703 319-291-4522 43008 From: Carolyn Cole [mailto:Carolyn.Cole@vgm.com] Sent: Tuesday, October 21, 2014 11:48 AM To: SUZY SCHARES; MAYOR CLARK Subject: FW: Sink Creek For the record. From: Randy Hansen [mailto:randyh©primary-sys.com] Sent: Tuesday, October 21, 2014 11:37 AM To: Carolyn Cole Subject: Sink Creek Carolyn In regards to the rezoning for Kiefer I first want to thank you for the hesitancy. The only real question I have is what the engineer means when he says he's going to clean out sink creek? How far down is this clean up going to go? I feel like I'm getting double whamied here. Between the footing drain issue and now this proposed housing development I don't know which way to turn. The footing drain issue I think should be grandfathered in, it's no different than any other housing code issue. You can't make a homeowner upgrade his electrical service to 100 amps if he has a 60 amp service just because 100 amps is code now. I would like to see if we maybe could set up a neighborhood meeting somewhere soon so we could discuss this with the rest of the neighborhood. One of the biggest reasons for this flooding issue is because a house 2 doors down cannot find a buyer because the buyers cannot afford the flood insurance of about $2,600.00 a year. That's about $300.00 a month, when 1/3 of your mortgage payment is for flood insurance it puts the house out of reach. Thanks for your time and I look forward to talking to you in the future. Randy Hansen 1005 Belle St Waterloo, IA 319-296-1807 319-215-9209 randyh@primary-sys.com This email has been scanned for email related threats and delivered safely by Mimecast. For more information please visit http://www.mimecast.com Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703 (319) 291-4323. RESOLUTION NO. 2014-1057 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE SALE AND CONVEYANCE OF A CITY -OWNED VACANT LOT FORMERLY ADDRESSED AS 1135 MAGNOLIA PARKWAY TO LINDSEY TROYNA, FOR $3,000.00, PLUS COSTS, WITH A DEVELOPMENT AGREEMENT, AS JANUARY 5, 2015, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 5 h day of January, 2015, for the purpose of considering and acting upon a request to sell and convey a City -owned vacant lot formerly addressed as 1135 Magnolia Parkway to Lindsey Troyna, with a Development Agreement, and legally described as follows: Hagerman Place Waterloo Block 12 Lot 12, City of Waterloo, Black Hawk County, Iowa; for $3,000.00, plus costs. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 22nd day of December, 2014. ATTEST: Suzy Sch�res, CMC City Cle k nest G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: December 22, 2014 Prepared: December 16, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: CHANGE ORDER NO. 1-- $29,477.95 DECREASE F.Y. 2015 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 4 MIDWEST CONCRETE, INC. CON'T'RACT NO. 864 Submitted by: Wayne Castle, Associate Engineer Recommended City Council Action: Staff has reviewed this Change Order and recommends that the Mayor be authorized to sign it on behalf of the City. Please execute all three (3) copies and return two (2) to our office for further processing. Summary Statement Transmitted herewith is Change Order No. 1 in the decreased amount of $29,477.95. This is the accumulated amount of adjustments from original to final quantities that were determined necessary during the construction of the project, which results in a decrease to the total project cost. Expenditure Required Source of Funds Property Owner Assessments Policy Issue N/A Alternative None Background Information: CITY OF WATERLOO Council Communication City Council Meeting: December 22, 2014 Prepared: December 16, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2015 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 4 CONTRACT 864 Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: It is recommended that this project be accepted. Summary Statement I report that MIDWEST CONCRETE, INC., of Peosta, Iowa, has completed the F.Y. 2015 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 4, CONTRACT NO. 864 in accordance with the plans and specifications. The total cost of the contract was $212,513.54. Transmitted also to the Clerk's Office is the Maintenance Bond that guarantees the maintenance of this improvement for a period of two (2) years. Expenditure Required Source of Funds Property Owner Assessments Policy Issue N/A Alternative None Background Information: Contract No. 864 BREAKDOWN OF PROJECT COSTS PROJECT TITLE: F.Y. 2015 SIDEWALK REPAIR ASSESSMENT PROGRAM — ZONE 4 CONTRACT NO. 864 ESTIMATE FINAL XXXXXXXX Assessable Cost City Total Cost Non -assessable Construction Cost $ - 0 - $ 13,949.12 Assessable Construction Cost +$ 186,755.03 +$ - 0 - $ -0- $ -0- TOTAL CONSTRUCTION COST $ 186,755.03 $ 13,949.12 $ 200,704.15 Engineering & Incidentals +$ 14,780.40 +$ 1,103.98 +$ 15,884.38 TOTAL PROJECT COST $ 201,535.43 $ 15,053.10 $ 216,588.53 Assessments to City Property - $ - 0 - +$ - 0 - Gross Project Cost $ 201,535.43 $ 15,053.10 $ 216,588.53 City Participation - $ - 0 - +$ - 0 - Conditional Deficiency (private) - $ 1,744.62 +$ 1,744.62 Rounding Adjustment $ - 0 - $ - 0 - NET PROJECT COST $ 199,790.81 $ 16,797.72 $ 216,588.53 Date: Date: ! /)3 ALC li Draftsperson City Engineer Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-1058 RESOLUTION APPROVING THE RECOMMENDATION OF ACCEPTANCE AS TO WORK AND MATERIALS FURNISHED BY MIDWEST CONCRETE, INC. OF PEOSTA, IOWA, FOR THE F.Y. 2015 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 4, CONTRACT NO. 864, ACCEPTING THE WORK, AND RECEIVING AND FILING TWO-YEAR MAINTENANCE BOND. WHEREAS, Midwest Concrete, Inc. of Peosta, Iowa, has under contract with the City of Waterloo, Iowa, furnished certain materials and performed labor at a total cost of $212,513.54, in connection with the F.Y. 2015 Sidewalk Repair Assessment Program - Zone 4, Contract No. 864, in the City of Waterloo, Iowa. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Certificate of Completion and Recommendation of Acceptance be and the same hereby approved. BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the two-year maintenance bond be received and filed. PASSED AND ADOPTED this 22nd day of December, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Sch res, CMC City Cler CITY OF WATERLOO Council Communication City Council Meeting: December 22, 2014 Prepared: December 16, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: F.Y. 2015 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 4 CON TRACT NO. 864 Submitted by: Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: Documents be received and placed on file and that a resolution be adopted levying these assessments. Summary Statement Transmitted herewith are the final schedule of assessments, abandonment schedule, final plats and breakdown of project costs for the F.Y. 2015 Sidewalk Repair Assessment Program - Zone 4, Contract No. 864, which is bounded by: West Mullan -Cedar River -West 18`" -Williston -West 6`h -Washington -West Mullan Expenditure Required Source of Funds Policy Issue Alternative Background Information: Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-1059 RESOLUTION ADOPTING AND LEVYING FINAL SCHEDULE OF ASSESSMENTS, AND PROVIDING FOR THE PAYMENT THEREOF. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That after full consideration of the final schedule of assessments and accompanying plat showing the assessments proposed to be made for the construction of the Waterloo, Iowa, F.Y. 2015 Sidewalk Repair Assessment Program - Zone 4, Contract No. 864, within the City, under contract with Midwest Concrete, Inc. of Peosta, Iowa, final plat and schedule was filed in the office of the City Clerk on the 22nd day of December, 2014, said assessments are hereby corrected by making the following changes and reductions: Name of Property Owner and Description of Property Proposed Final Assessment Proposed Final Conditional Deficiency Corrected Final Assessment Corrected Final Conditional Deficiency If Any NONE BE IT FURTHER RESOLVED that the said schedule of assessments and accompanying plat, be and the same are hereby approved and adopted; and that there be, and is hereby assessed and levied, as a special tax against and upon each of the lots, parts of lots and parcels of land, and the owner or owners thereof liable to assessment for the cost of said improvements, the respective sums expressed in figures set opposite to each of the same on account of the cost of the construction of the said improvements. Provided further, that the amounts shown in said final schedule of assessments as deficiencies are found to be proper and are levied conditionally against the respective properties benefited by the improvements as shown in the schedule, subject to the provisions of Section 384.63, Code of Iowa. Said assessments against said lots and parcels of land are hereby declared to be in proportion to the special benefits conferred upon said property by said improvements, and not in excess thereof, and not in excess of 25% of the value of the same. BE IT FURTHER RESOLVED that said assessment of $100.00 or more shall be payable according to the following schedule: $ 0.00 $100.01 $250.01 $500.01 $700.01 to $100.00 to $250.00 to $500.00 to $700.00 and over One (1) year Three (3) years Five (5) years Seven (7) years Ten (10) years and shall bear interest at the rate of nine percent per annum, the maximum rate permitted by law, from the date of the acceptance of the improvements; the first installment of each assessment, or total amount thereof, if it be less than $1000.00, with interest on the whole assessment from date of acceptance of the work by the Council, shall become due and payable on July 1, 2015, succeeding annual installments, with interest on the whole unpaid amount, shall respectively become due on July 1st annually Resolution No. 2013-1059 Page 2 thereafter, and shall be paid at the same time and in the same manner as the September semi-annual payment of ordinary taxes. Said assessments shall be payable at the office of the City Clerk in full or in part and without interest within thirty days after the date of the first publication of the notice of the filing of the final plat and schedule of assessments to the County Treasurer of Black Hawk County, Iowa. BE IT FURTHER RESOLVED that the Clerk be and she is hereby directed to certify said final plat and schedule to the County Treasurer of Black Hawk County, Iowa, and to publish notice of said certification once each week for two consecutive weeks in the Waterloo Courier, a newspaper printed wholly in the English language, published in Waterloo, Iowa, and of general circulation in Waterloo, Iowa, the first publication of said notice to be made within fifteen days from the date of the filing of said schedule with the County Treasurer, the Clerk shall also send by ordinary mail to all property owners whose property is subject to assessment a copy of said notice, said mailing to be on or before the date of the second publication of the notice all as provided and directed by Code Section 384.60, Code of Iowa. BE IT FURTHER RESOLVED that the Clerk is directed to certify the deficiencies for lots especially benefited by the improvements, as shown in the final schedule of assessments, to the County Treasurer for recording in the Special Assessment Deficiencies book and to the city official charged with responsibility for the issuance of building permits. Said deficiencies are conditionally assessed to the respective properties under Code Section 384.63 for the amortization period specified by law. The City Clerk is authorized and directed to ascertain the amount of assessments remaining unpaid after the thirty day period against which Improvement Bonds may be issued and to proceed on behalf of the city with the sale of said Bonds, to select a date for the sale thereof, to cause to be prepared such notice and sale information as may appear appropriate, to publish and distribute the same on behalf of the City and this Council and otherwise to take all action necessary to permit the sale of said Bonds on a basis favorable to the city and acceptable to the Council. PASSED AND ADOPTED this 22nd day of December, 2014. rnest G. Clark,"Niayor ATTEST: Suzy Sc ares, CMC City Cl-rk Resolution No. 2013-1059 Page 3 STATE OF IOWA ss COUNTY OF BLACK HAWK) CERTIFICATE I, the undersigned City Clerk of Waterloo, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said City with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date hereof duly and lawfully possessed of their respective City Offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the city or the right of individuals named therein as officers to their respective positions. WITNESS my hand and seal of said Municipality hereto affixed this 22nd day of December, 2014. SEAL Suzy S ares, CMC City Cl rk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-1060 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF BID TO RYDELL CHEVROLET OF WATERLOO, IOWA, IN CONJUNCTION WITH THE PURCHASE OF TWO (2) 2015 COMPACT PICKUP TRUCKS FOR THE BUILDING INSPECTION DEPARTMENT, IN THE AMOUNT OF $42,746.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Rydell Chevrolet of Waterloo, Iowa, in the amount of $42,746.00, in conjunction with the Purchase of Two (2) 2015 Compact Pickup Trucks for the Building Inspection Department described in the specifications heretofore adopted by this Council for said purchase with Resolution No. 2014-1040, after public hearing on December 15, 2014 on published notice required by law, be and is hereby accepted. PASSED AND ADOPTED this 22nd day of December, 2014. ATTEST: Q t Suzy S hares, CMC City C erk g,__ Ernest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-1061 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF BID TO BILL COLWELL FORD OF HUDSON, IOWA, IN CONJUNCTION WITH THE PURCHASE OF SEVEN (7) 2015 PATROL VEHICLES, IN THE AMOUNT OF $183,734.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the bid of Bill Colwell Ford of Hudson, Iowa, in the amount of $183,734.00, in conjunction with the Purchase of Seven (7) 2015 Patrol Vehicles described in the specifications heretofore adopted by this Council for said purchase with Resolution No. 2014-1036, after public hearing on December 15, 2014 on published notice required by law, be and is hereby accepted. PASSED AND ADOPTED this 22nd day of December, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Shares, CMC City Clerk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-1062 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, APPROVING THE 8 -LOT FINAL PLAT AND NECESSARY DOCUMENTS OF ST. JOSEPH'S SQUARE IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, on this 22nd day of December, 2014, at a regular meeting of the City Council of the City of Waterloo, Iowa, the 8 - lot Final Plat of St. Joseph's Square, Waterloo, Black Hawk County, Iowa, was presented for approval, and WHEREAS, said 8 -lot Final Plat has been previously submitted to and has been approved by the Waterloo City Planning, Programming and Zoning Commission, and WHEREAS, said 8 -lot Final Plat has been considered and should receive approval of this Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the 8 -lot Final Plat of St. Joseph's Square, Waterloo, Black Hawk County, Iowa, be and it is hereby approved and the Mayor and City Clerk of the City of Waterloo, Iowa, are hereby authorized and directed to certify and affix their signatures to said resolution. PASSED AND ADOPTED this 22nd day y December, 2014. ATTEST: Suzy Scha es, CMC City Clerk 7 di, rnest G. Clarr, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Resolution No. 2014-1062, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 22nd day of December, 2014. Witness my hand and seal of office this 22nd day of December, 2014. SEAL Suzy Sch City Clerk REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: December 2, 2014 Request by Farmers State Bank to amend an existing encroachment agreement to make changes to an existing 8' x 18' Monument sign in the median of Nikki Street. Farmers State Bank, 201 Tower Park Drive, Waterloo, Iowa 50702 The applicant is proposing to remove the existing 8' x 18' monument sign and replace with a new 12' 10" x 18' monument sign with electronic messaging. The applicant plans to reuse the existing base however, proposed sign will be 4' 2" taller than the existing sign and will add electronic messaging as well. The request would not appear to have a negative impact on the surrounding area as the location of sign would blend in with the surrounding commercial properties. The request would not appear to have a negative impact on traffic or pedestrian conditions in the area as the sign would not impede visibility of traffic along San Marnan Drive or for traffic entering onto San Marnan from Nikki Street. There are no sidewalks located within this area. There are no trails near the site in question. The property in question is zoned "C -2,C -Z"" Conditional Commercial District, and has been zoned as such since July 23, 1987. The Tower Park building 1 was built in 1990 and Tower Park building 2 was built in 1995. No buffers or additional screening would be needed with this request. The request would not appear to have an impact on drainage in the area. This structure is not located in any floodplain designations as indicated by the updated Federal Insurance Flood Insurance Rate Maps that took effect July 18, 2011. There are no public/open spaces or schools in the area. No utilities are known to exist within the area of the proposed encroachment. The property is located in an area shown on the Future Land Use Map as Commercial. The proposed encroachment is located within the Primary Growth Area as defined by the Comprehensive Plan. Encroachment Agreement — 316-320 W 4th St Page 1 of 2 STAFF ANALYSIS - ZONING ORDINANCE: STAFF ANALYSIS - SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: December 2, 2014 The sign will be placed approximately 70' from the southern edge of San Marnan Drive allowing for ample sight visibility for those traveling along San Marnan east bound or for traffic entering onto San Marnan from Nikki Street. The sign has been in place since October of 2011, and staff has not received any complaints relating to issues with visibility, therefore, staff feels that increasing the height while maintaining the same length of the sign will not create any issues with visibility. There is no platting required for this request. Therefore, staff recommends that the request to amend the encroachment agreement to allow for the construction of a 12' 10- x 18' monument sign be approved, for the following reasons. 1. The request would not appear to have a negative impact on the traffic conditions in the area. And subject to: 1. A signed and executed Encroachment Agreement that enables the City of Waterloo to terminate the agreement and right to remove sign in the event the area is needed for street or utility purposes. Encroachment Agreement — 316-320 W 4th St Page 2 of 2 ENCROACHMENT AGREEMENT Prepared by: David R. Mason, 415 Clay St., Cedar Falls, IA 50613 (319) 277-6830 THIS ENCROACHMENT AGREEMENT (Agreement') is entered into by and betweenLibertv Bank F.S.B., hereafter "Liberty Bank", and the City of Waterloo, Iowa, hereinafter "City", this Ua day of .2O11. WHEREAS, Liberty Bank is the owner of real estate commonly known as 131 and 201 Tower Park Drive, Waterloo, Iowa 50701 and legally described in attached Exhibit "A'; and WHEREAS, Nicki Street is a dedicated street owned by the City providing access to Liberty Bank's property from San Marnan Drive, and WHEREAS, Nicki Street has a median that divides its north and southbound lanes, which median is also owned by the City (the "Median"); and WHEREAS, Liberty Bank is requesting to construct, use and maintainan illuminated, two-sided monument sin approximately eight feet high and 18 feet long with tenant panels and channel letters in a configuration similar to the design shown in attached Exhibit 'B' VVHEREAG, construction and use of the Sign would include furnishing electrical power to the Median by way of an underground boring from Liberty Bank's property to the Median; and WHEREAS, the sin would be placed on the Median in a position that is the approximateoenter with respect to north -south and east -west measu|ch placement would be an encroachment upon the Median, which is owned by the City; and WHEREAS, the City is willing to allow the construction, use and maintenance of the Sign on the Median which constitutes an encroachment on City property subject to the foll agreement describing the rights and obligations of each party. THEREFORE. IT IS HEREBY AGREED by the parties as follows: 1 Affirmation. Liberty Bank hereby recognizes and affirms that Nicki Street and the Median are City property. 2Grants. City grahe right to construct,mse8ndmaintaintheGignon theMedian, which Sign shall benefit Liberty Bank's property described in attached Exhibit "A' Placement of the Sign shall be at the approximate center of the Median as measured north south and east -west, as shown on attached Exhibit "B". 3. Term of Aoreement. The term of this Agreement shall be for so long as said encroachment is used and maintained by Liberty Bank and/or its successors or assigns, and said encroachment continues to exist. It is understood and agreed that this Agreement is appurtenant to real estate and runs with the land. 4. Indemnification. Liberty bank and its successors and/or assigns, shall protect, defend, indemnify and hold harmless the City and its successors and assigns, and its officers, employees, and agents from any claim, damages, liability and expenses arising out of the use or maintenance of the Sign and adjacent Median, including any damage to the Sign. This covenant shall survive the termination of the Agreement. Liberty Ban By: Michele Michele H. tevens Its: Vice President STATE OF IOWA ss. COUNTY OF-Peibk This instrument was acknowledged before me on Michele H. H. Stevens as Vice President of Liberty Bank F.S.B. City of Waterloo By: , 2011 by , Notary Public Ernest G. Clark Its: Mayor Attest: Suzy Schares, City Clerk 2 STATE OF IOWA } COUNTY OF BLACK HAWK ) ss. This instrument was acknowledged before me on this day of 2011, by Ernest G. Clark and Suzy Schares as Mayor and City Clerk, respectively, of the City of Waterloo. , Notary Public 3 EXHIBIT A Parcel 1: That part of Tract A, Tower Park, Waterloo, Black Hawk County, Iowa, described as follows: Commencing at the Northwest corner of Northeast Quarter of the Northeast Quarter (NE'/a NE'/a.) of Section Nine (9), Township Eighty-eight (88) North, Range Thirteen (13) West of the 5th P,M., Black Hawk County, Iowa; thence South 00 degrees 26 minutes 14 seconds East, along the West line of said Northeast Quarter of the Northeast Quarter, 63,43 feet to the South right-of-way line of West San Marnan Drive; thence South 89 degrees 03 minutes 48 seconds East, along said South right-of-way line, 1,207.00 feet to the West right-of-way line of Kimball Avenue; thence South 18 degrees 02 minutes 49 seconds East, along said West right-of-way line, 159.44 feet; thence South 00 degrees 28 minutes 22 seconds East, along said West right-of-way line, 154.27 feet; thence North 89 degrees 31 minutes 38 seconds East, along said West right-of-way line, 10.00 feet; thence South 00 degrees 28 minutes 22 seconds East, along said West right- of-way line, 29.20 feet; thence South 89 degrees 33 minutes 46 seconds West, 60.00 feet; thence Northwesterly along a curve concave Northeasterly, having a radius of 284,80 feet, a distance of 123.88 feet; thence South 00 degrees 26 minutes 14 seconds East, 176.52 feet; thence South 89 degrees 33 minutes 46 seconds West, 60.00 feet; thence South 41 degrees 49 minutes 27 seconds West 423.78 feet to the point of beginning; thence North 45 degrees 26 minutes 14 seconds West, 324 feet; thence North 00 degrees 26 minutes 14 seconds West, 90.51 feet; thence North 45 degrees 26 minutes 14 seconds West, 52.00 feet; thence Westerly along a curve concave Southerly, having a radius of 64.00 feet, a distance of 100.53 feet; thence North 45 degrees 26 minutes 14 seconds West, 161.00 feet; thence Northeasterly along a nontangent curve concave Southeasterly, having a radius of 665.00 feet and a long chord bearing North 67 degrees 03 minutes 47 seconds East, a distance of 522,29 feet; thence South 00 degrees 2.6 minutes 14 seconds East, 374.75 feet; thence North 89 degrees 31 minutes 19 seconds East, 24.75 feet; thence South 00 degrees 28 minutes 41 seconds East, 24.20 feet; thence South 89 degrees 31 minutes 19 seconds West, 24.77 feet; thence South 00 degrees 26 minutes 14 seconds East, 266.05 feet to the point of beginning. Note: The West line of the Northeast Quarter of the Northeast Quarter of Section 9, Township 88 North, Range 13 West of the 5th P.M., Black Hawk County, Iowa, is assumed to bear South 00 degrees 2.6 minutes 14 seconds East. Parcel 2: A perces of land located in the Northeast Quarter of the Northeast Quarter (NE1/a NE1/a) of Section Nine (9), Township Eighty-eight (88) North, Range Thirteen (13) West of the Fifth Principal Meridian and part of Tract A, Tower Park, Waterloo, Black Hawk County, Iowa, described as follows; Beginning at the most Southerly corner of said Tract A; thence North 00 degrees 26 minutes 14 seconds West a distance of 266,05 feet; thence North 89 degrees 31 minutes 19 seconds East a distance of 24.77 feet; thence North 00 degrees 28 minutes 41 seconds West a distance of 24.20 feet; thence South 89 degrees 31 minutes 19 seconds - West a distance of 24.75 feet; thence North 00 degrees 26ni:nutes 14 seconds West a distance of 374,75 feet to the Southerly right-of-way line of Tower Park Drive; thence Easterly on said Southerly right-of-way on a non -tangent curve concave Southerly having a radius of 665,00 feet and a long chord bearing South 87 degrees 25 minutes 22 seconds East a distance of 69.97 feet; thence Southeasterly on a curve concave Southwesterly having a radius of 263.72 feet and long chord bearing South 62 degrees 12 minutes 15 seconds East a distance of 204.40 feet; thence Southeasterly on a curve concave Northeasterly having a radius of 284,80 feet and long chord bearing South 52 degrees 45 minutes 27 seconds East a distance of 126.83 feet; thence Southeasterly on a curve concave Northeasterly having a radius of 284,80 feet and long chord bearing South 67 degrees 58 minutes 45 seconds East a distance of 24.50 feet; thence South 19 degrees 33 minutes 24 seconds West a distance of 51,57 feet; thence South 00 degrees 26 minutes 14 seconds East a distance of 150.31 feet; thence South 50 degrees 42 minutes 06 seconds West a distance of 449.48 feet to the point of beginning, Note: The West line of the Northeast Quarter of the Northeast Quarter of Section 9, Township 88 North, Range 13 West of the Sth P,M., Black Hawk County, Iowa, is assumed to bear South 00 degrees 26 minutes 14 seconds East. Black Hawk County, Iowa Note; Parcel designations are for convenience of reference only and do not constitute an Integral part of the legal description. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-1063 RESOLUTION APPROVING AMENDING AN EXISTING ENCROACHMENT AGREEMENT WITH FARMERS STATE BANK. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the existing Encroachment Agreement dated December 22, 2014, be amended to remove the existing 8' x 18' monument sign and replace it with a new 12'10" x 18' monument sign with electronic messaging, legally described as follows: Parcel 1: That part of Tract A, Tower Park, Waterloo, Black Hawk County, Iowa, described as follows: Commencing at the Northwest corner of Northeast Quarter of the Northeast Quarter (NEk NEk) of Section Nine (9), Township Eighty-eight (88) North, Range Thirteen (13) West of the 5th P.M., Black Hawk County, Iowa; thence South 00 degrees 26 minutes 14 seconds East, along the West line of said Northeast Quarter of the Northeast Quarter, 63.43 feet to the South right-of-way line of West San Marnan Drive; thence South 89 degrees 03 minutes 48 seconds East, along said South right-of-way line, 1,207.00 feet to the West right-of-way line of Kimball Avenue; thence South 18 degrees 02 minutes 49 seconds East, along said West right-of-way line, 159.44 feet; thence South 00 degrees 28 minutes 22 seconds East, along said West right-of-way line, 154.27 feet; thence North 89 degrees 31 minutes 38 seconds East, along said West right-of-way line, 10.00 feet; thence South 00 degrees 28 minutes 22 seconds East, along said West right-of-way line, 29.20 feet; thence South 89 degrees 33 minutes 46 seconds West, 60.00 feet; thence Northwesterly along a curve concave Northeasterly, having a radius of 284.80 feet, a distance of 123.88 feet; thence South 00 degrees 26 minutes 14 seconds East, 176.52 feet; thence South 89 degrees 33 minutes 46 seconds West, 60.00 feet; thence South 41 degrees 49 minutes 27 seconds West 423.78 feet to the point of beginning; thence North 45 degrees 26 minutes 14 seconds West, 324 feet; thence North 00 degrees 26 minutes 14 seconds West, 90.51 feet; thence North 45 degrees 26 minutes 14 seconds West, 52.00 feet; thence Westerly along a curve concave Southerly, having a radius of 64.00 feet, a distance of 100.53 feet; thence North 45 degrees 26 minutes 14 seconds West, 161.00 feet; thence Northeasterly along a nontangent curve concave Southeasterly, having a radius of 665.00 feet and a long chord bearing North 67 degrees 03 minutes 47 seconds East, a distance of 522.29 feet; thence South 00 degrees 26 minutes 14 seconds East, 374.75 feet; thence North 89 degrees 31 minutes 19 seconds East, 24.75 feet; thence South 00 degrees 28 minutes 41 seconds East, 24.20 feet; thence South 89 degrees 31 minutes 19 seconds West, 24.77 feet; thence South 00 degrees 26 minutes 14 seconds East, 266.05 feet to the point of beginning. Resolution No. 2014-1063 Page 2 Note: The West line of the Northeast Quarter of the Northeast Quarter of Section 9, Township 88 North, Range 13 West of the 5th P.M., Black Hawk County, Iowa, is assumed to bear South 00 degrees 26 minutes 14 seconds East. Parcel 2: A parcel of land located in the Northeast Quarter of the Northeast Quarter (NES NES) of Section Nine (9), Township Eighty-eight (88) North, Range Thirteen (13) West of the Fifth Principal Meridian and part of Tract A, Tower Park, Waterloo, Black Hawk County, Iowa, described as follows: Beginning at the most Southerly corner of said Tract A; thence North 00 degrees 26 minutes 14 seconds West a distance of 266.05 feet; thence North 89 degrees 31 minutes 19 seconds East a distance of 24.77 feet; thence North 00 degrees 28 minutes 41 seconds West a distance of 24.20 feet; thence South 89 degrees 31 minutes 19 seconds West a distance of 24.75 feet; thence North 00 degrees 26 minutes 14 seconds West a distance of 374.75 feet to the Southerly right-of-way line of Tower Park Drive; thence Easterly on said Southerly right-of-way on a non -tangent curve concave Southerly having a radius of 665.00 feet and a long chord bearing South 87 degrees 25 minutes 22 seconds East a distance of 69.97 feet; thence Southeasterly on a curve concave Southwesterly having a radius of 263.72 feet and long chord bearing South 62 degrees 12 minutes 15 seconds East a distance of 204.40 feet; thence Southeasterly on a curve concave Northeasterly having a radius of 284.80 feet and long chord bearing South 52 degrees 45 minutes 27 seconds East a distance of 126.83 feet; thence Southeasterly on a curve concave Northeasterly having a radius of 284.80 feet and long chord bearing South 67 degrees 58 minutes 45 seconds East a distance of 24.50 feet; thence South 19 degrees 33 minutes 24 seconds West a distance of 51.57 feet; thence South 00 degrees 26 minutes 14 seconds East a distance of 150.31 feet; thence South 50 degrees 42 minutes 06 seconds West a distance of 449.48 feet to the point of beginning. Note: The West line of the Northeast Quarter of the Northeast Quarter of Section 9, Township 88 North, Range 13 West of the 5th P.M., Black Hawk County, Iowa, is assumed to bear South 00 degrees 26 minutes 14 seconds East. Black Hawk County, Iowa Note: Parcel designations are for convenience of reference only and do not constitute an Integral part of the legal description; by and between Farmers State Bank and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. Resolution No. 2014-1063 Page 3 PASSED AND ADOPTED this 22nd da of December, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Shares, CMC City C erk CITY OF WATERLOO Council Communication City Council Meeting: Dec 22, 2014 Prepared: Dec 17, 2014 Dept. Head Signature: Eric Thorson, City Engineer # of Attachments: SUBJECT: F.Y. 2013 U.S. Highway 63 Improvements - From Conger St./Newell St. to Jefferson St. NHSX-63-6(69)-3H-07 City Contract No. 790 City/State Agreement Addendum 2006-16-163B AECOM Submitted by: Jeff Bales, Associate Engineer Recommended City Council Action: It is recommended that the Council approve Agreement Addendum 2006-16-163B with Iowa DOT and authorize the Mayor to sign and enter into said agreement. Summary Statement: This agreement amends the previous agreements for additional services for continued project design on US Highway 63 within the NHSX-63-6(69)-3H-07 project number. This addendum identifies $4,363,000 in Surface Transportation Funds that, earlier this year, were programmed through the Iowa Northland Council of Governments as a part of the MPO'S Transportation Improvement Program (TIP) improvements of the project between Jefferson Street and Newell Street. This addendum includes $400,000 of these funds identified for engineering use in FY 2015. The remaining funds will be used for construction costs on the project. This addendum agreement is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required $1,090,734.50 (Local Matching Funds -80/20) Source of Funds Federal Surface Transportation Program - $4,362,938 General Obligation Bond - $1,090,734.50 Policy Issue N/A Alternative N/A Background Information: The Highway 63 Improvements is a joint project between the City and the Iowa Department of Transportation. This phase of the Highway 63 Improvements is scheduled for a December 2015 letting with construction to start in the spring of 2016. CITY OF WATERLOO Council Communication City Council Meeting: December 22. 2014 Prepared: December 16, 2014 Dept. Head Signature: PH # of Attachments: 1 SUBJECT: South Hills Drainage Improvements -Final Acceptance & Retainage Submitted by: JB Bolger, Golf & Downtown Area Maintenance Manager Recommended City Council Action: To request City Council accept work performed and authorize payments totaling One Hundred Fifteen Thousand One Hundred Eighty One and 98/100 ($115,181.98) for work completed by Veith Construction Corporation of Cedar Falls, Iowa for the South Hills Drainage Project and release final retainage payment of $5,759.10. Summary Statement: Final payment reflects a net decrease of $3,818.02 from construction contract with Veith Construction. Expenditure Required: $115,181.98 Source of Funds: Capital Improvement Golf Course Improvement Bond Funds. Policy Issue: NA Alternative: NA Background Information: This project addresses storm water runoff from the Sweetwater Circle/ South Fork Lane Neighborhood by installing 36" concrete storm sewer pipe under holes 14 and 15. During wet periods these holes were subject to substantial surface water flow and had to be shut down, negatively impacting golf course operations. An existing water detention area was also improved through soil grading, tiling, and grass seeding. Improvements were a huge success and the area did not have any water issues during the 2014 golf season. PAUL HUTING From: JAMES BOLGER Sent: Tuesday, December 16, 2014 2:35 PM To: PAUL HUTING Subject: RE: South Hills Drainage Close -Out Council Communication Attachments: South Hills Pay Estimate 1.pdf; South Hills Pay Estimate 2.pdf; Council Communication -SH Drainage Final Acceptance.docx Forgot to attach the supporting document... easier to put it all in one email for you to forward... From: JAMES BOLGER Sent: Tuesday, December 16, 2014 2:08 PM To: PAUL HUTING Subject: South Hills Drainage Close -Out Council Communication Hi Paul, If you approve, I would like to submit this to be on next week's Council agenda. There are a few things going on here: 1) Close-out and acceptance of work 2) release of final retainage 3) approval of net decrease in cost of the project. Overall it was a highly successful project, works perfectly and improved our water issues dramatically, and came in under budget! We will have one final invoice to pay AECOM for around $1,500 but that was part of the approved contract with them that Council signed off on a long time ago so it would just be submitted through our normal bills payment process. Let me know if you have any questions or would like me to change anything. I think until they train us tomorrow they wanted to receive communications like this one from you via email so if it looks ok maybe you could forward to Suzy and Carol? Thanks! JB PS Randy Vandersee held up his commitment and did a really nice job of finish grading and hydro seeding everything this fall so that should make the neighbors happy! 1 Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-1064 RESOLUTION APPROVING THE RECOMMENDATION OF ACCEPTANCE AS TO WORK AND MATERIALS FURNISHED BY VIETH CONSTRUCTION CORPORATION OF CEDAR FALLS, IOWA, IN CONJUNCTION WITH THE SOUTH HILLS DRAINAGE IMPROVEMENTS, ACCEPTING THE WORK, AND RELEASING THE $5,759.10 RETAINAGE. WHEREAS, Vieth Construction Corporation of Cedar Falls, Iowa has under contract with the City of Waterloo, Iowa, furnished certain materials and performed labor at a total cost of $115,181.98 in conjunction with the South Hills Drainage Improvements, in the City of Waterloo, Iowa. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Certificate of Completion and Recommendation of Acceptance be and the same hereby approved. BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the retainage of $5,759.10 for the project be hereby released. PASSED AND ADOPTED this 22nd day of December, 2014. rnest G. Clark, Mayor ATTEST: Suzy Sc ares, CMC City Cl=rk CITY OF WATERLOO Council Communication City Council Meeting: Dec 22, 2014 Prepared: Dec 17, 2014 Dept. Head Signature: Eric Thorson, City Engineer # of Attachments: SUBJECT: F.Y. 2013 U.S. Highway 63 Improvements — From Conger St./Newell St. to Jefferson St. NHSX-63-6(69)-3H-07 City Contract No. 790 City/State Agreement Addendum 2006-16-163B AECOM Submitted by: Jeff Bales, Associate Engineer Recommended City Council Action: It is recommended that the Council approve Agreement Addendum 2006-16-163B with Iowa DOT and authorize the Mayor to sign and enter into said agreement. Summary Statement: This agreement amends the previous agreements for additional services for continued project design on US Highway 63 within the NHSX-63-6(69)-3H-07 project number. This addendum identifies $4,363,000 in Surface Transportation Funds that, earlier this year, were programmed through the Iowa Northland Council of Governments as a part of the MPO'S Transportation Improvement Program (TIP) improvements of the project between Jefferson Street and Newell Street. This addendum includes $400,000 of these funds identified for engineering use in FY 2015. The remaining funds will be used for construction costs on the project. This addendum agreement is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required $1,090,734.50 (Local Matching Funds -80/20) Source of Funds i Policy Issue N/A Alternative N/A Federal Surface Transportation Program - $4,362,938 General Obligation Bond - $1,090,734.50 Background Information: The Highway 63 Improvements is a joint project between the City and the Iowa Department of Transportation. This phase of the Highway 63 Improvements is scheduled for a December 2015 letting with construction to start in the spring of 2016. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-1068 RESOLUTION APPROVING CITY/STATE AGREEMENT ADDENDUM 2006-16-163B WITH IOWA DEPARTMENT OF TRANSPORTATION AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the City/State Agreement Addendum 2006-16-163B dated December 22, 2014, in the amount of $4,363,000.00, includes $400,000.00 of the funds for engineering use in F.Y. 2015 for the F.Y. 2013 U.S. Highway 63 Improvements - From Conger Street/Newell Street to Jefferson Street, Contract No. 790, by and between the Iowa Department of Transportation and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 22nd day of December, 2014. ATTEST: Suzy Sc .res, CMC City Cle k nestQ G. Clark, Mayor CITY OF WATERLOO Council Communication City Council Meeting: December 22, 2014 Prepared: December 16, 2014 Dept. Head Signature: Eric Thorson, City Engineer # of Attachments: SUBJECT: F.Y. 2013 U.S. Highway 63 Improvements - From Conger St./Newell St. to Jefferson St. NHSX-63-6(69)-3H-07 City Contract No. 790 Supplemental Agreement No. 11 AECOM Submitted by: leff Bales, Associate Engineer Recommended City Council Action: It is recommended that the Council approve Supplemental Agreement No. 11 with AECOM and authorize the Mayor to sign and enter into said agreement. Summary Statement: This agreement amends the previous agreements for additional services for final design of roadway lighting, enhancements and streetscaping, sanitary sewer and recreational trail as part of the proposed improvements of the project between Jefferson Street and Newell Street. This cost-plus fixed fee agreement is for a maximum amount payable of $244,400, and has been reviewed by staff and it is recommended for approval by the City Council. This agreement is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required $244,400 Source of Funds Policy Issue N/A Alternative N/A Federal Surface Transportation Program - $173,760 General Obligation Bond - $43,440 Sanitary Sewer Revenue - $27,200 Background Information: The Highway 63 Improvements is a joint project between the City and the Iowa Department of Transportation. This phase of the Highway 63 Improvements is scheduled for a December 2015 letting with construction to start in the spring of 2016. Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-1069 RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT NO. 11 WITH AECOM TECHNICAL SERVICES, INC. OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that Supplemental Agreement No. 11 dated December 22, 2014, in an amount not to exceed $244,400.00, for final design of roadway lighting, enhancements and sanitary sewer between Jefferson Street and Newell Street, in conjunction with the F.Y. 2013 U.S. Highway 63 Improvements - From Conger Street/Newell Street to Jefferson Street, Contract No. 790, by and between AECOM Technical Services, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa, PASSED AND ADOPTED this 22nd day of December, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Sc ares, CMC City C1:-rk Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-1065 RESOLUTION APPROVING PROFESSIONAL SERVICE AGREEMENT WITH AECOM TECHNICAL SERVICES, INC. OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Professional Service Agreement dated December 22, 2014, in an amount not to exceed $136,000.00, to provide engineering and construction -related services for the F.Y. 2015 Phase II CIP Pipe Lining Project, by and between AECOM Technical Services, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 22nd day of December, 2014. ATTEST: Suzy Sc ares, C City Clerk nest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-1066 RESOLUTION APPROVING APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND DIRECTING EXECUTION OF SAID APPLICATION BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the application dated December 22, 2014, for Community Development Block Grant funds in the amount of $40,000.00, with a City match of $15,000.00, to be used for the Upper Gates Playground Equipment Project, by and between the City of Waterloo Community Development Board and City of Waterloo Leisure Services Commission, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 22nd day of December, 2014. ATTEST: Suzy Sc ages, CMC City C -rk nest G. Clark, Mayor Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2014-1067 RESOLUTION APPROVING APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND DIRECTING EXECUTION OF SAID APPLICATION BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the application dated December 22, 2014, for Community Development Block Grant funds in the amount of $25,000.00, with a City match of $25,000.00, to be used for the Lincoln Park Seating Area Project, by and between the City of Waterloo Community Development Board and City of Waterloo Leisure Services Commission, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 22nd day of December, 2014. ATTEST: _ Al Suzy c; a".117, CMC City Cl rk Ernest G. Clark, Mayor 6kitratti CITY OF WATERLOO Council Communication City Council Meeting: December 22, 2014 Prepared: December 16, 2014 Dept. Head Signature: Sandie giteca # of Attachments: 1 SUBJECT: Ordinance Change — Northbound and Southbound Kimball Avenue Frontage Road Stops at the T -Intersection of the Right-In/Right-Out Drive of Kimball Avenue Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Adopt ordinance for northbound and southbound traffic on Kimball Avenue Frontage Road to Stop at the T -intersection of the right-in/right-out drive of Kimball Avenue. Summary Statement: Due to the reconstruction of Kimball Avenue and the right-in/right- out installation between Brookeridge and Rachel — plans call for stop signs to be installed on both north and south approaches. Expenditure Required: Source of Funds: Policy Issue Alternative Background Information: Consulting engineer — Ament Design — recommended the traffic control for the north and south approach on Kimball Avenue Frontage Road at the right-in/right-out drive. December 15, 2014 To: Jeff Bales, City of Waterloo - Engineering Sandie Greco, City of Waterloo - Traffic Operations From: Larry Berns, P.E. - Ament Design Re: Intersection Control for Kimball Avenue Frontage Road at Right -In / Right - Out Access Drive near Station 123+10, Left Kimball Avenue STP -U-8155(731)-70-07 Ament Design recommends that the intersection control for the Kimball Avenue Frontage Road at the newly -constructed right -in / right -out access drive be installed as per the Plans. The Plans call for a 30" x 30" "STOP" sign - with a red metal flag above - to be installed on both the north and south approaches of the Kimball Avenue Frontage Road at the T -intersection created by the recent construction of the right -in / right -out access drive near Station 123+10, Left. Another signing option that should be considered is the installation of a 24" x 12" "TRAFFIC FROM LEFT (RIGHT) DOES NOT STOP" (W4-4aP) supplemental plaque below each stop sign that controls the Kimball Avenue frontage road. We recommend that the operation of this newly -created T -intersection be observed for driver compliance with the recently -installed stop sign control. If driver compliance with the stop sign control is not acceptable, we recommend that a 30" x 30" Stop Ahead symbol warning sign be installed in advance of the stop sign on one or both of the frontage road approaches, depending on the level of compliance with the intersection control for each approach. The Stop Ahead symbol warning sign, if installed, should be located at least 100 feet in advance of the Stop sign location. H:\Company\Projects\G00412.10 (const)\Word\Kimball Avenue - KAFR RI-RO Intersection Control Memo.doc Remarkable Service ... Superior Results www.ament.com ORDINANCE NO. AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY AMENDING SECTION 543 THRU STREETS BY ADDING SUBSECTION 88(a) KIMBALL AVENUE -FRONTAGE ROAD STOPS, AS FOLLOWS: BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That Subsection 88 (a) Kimball Avenue -Frontage Road Stops is hereby added to Section 543 Thru Streets, of the 2008 Traffic Code, as follows: 88(a) Kimball Avenue (Frontage Road Stops) Northbound and Southbound of Kimball Avenue at T - intersection of the right-in/right-out drive of Kimball Avenue. PASSED AND ADOPTED by the City Council this day of December, 2014, and approved by the Mayor this day of December, 2014. Ernest G. Clark, Mayor ATTEST: Suzy Schares, City Clerk CITY OF WATERLOO Council Communication City Council Meeting: December 22, 2014 Prepared: December 16, 2014 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: aekticaot 14+) Ordinance Establishing Grades in the City of Waterloo F.Y. 2015 SIDEWALK REPAIR ASSESSMENT PROGRAM - ZONE 4 Contract No. 864 Submitted by: Wayne Castle, EI, LSI, Associate Engineer Recommended City Council Action: It is recommended these grades be adopted to comply with the State Code of Iowa so that the sidewalk assessment program can continue in a timely manner. Summary Statement The attached copy of street grades is being submitted for Council approval as advised by the bonding attorneys. As per Section 384.39 of the State Code of Iowa, official grades shall be adopted for assessment purposes. Expenditure Required Source of Funds Policy Issue Alternative Background Information: CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 Council Communication City Council Meeting: December 22, 2014 Prepared: December 16, 2014 Dept. Head Signature: t646 6, -44..6/L, Number of Attachments: None SUBJECT: Comprehensive Annual Financial Report for the Year Ended June 30, 2014 Submitted by: Michelle Weidner, Chief Financial Officer Recommended City Council Action: I recommend that the Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2014 be placed on file Summary Statement: N/A Expenditure Required: None Source of Funds: N/A Policy Issue: None Alternative: N/A Background Information: The financial statements are not printed as of December 16. If we don't receive them in time to include them in the council packets. McGladrey will deliver them Monday, December 22. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 Council Communication City Council Meeting: Prepared: Dept. Head Signature: December 22, 2014 December 19, 2014 Number of Attachments: Three — CAFR, Booklet of other Auditor Communications, Auditor's Report on Passenger Facility Charges SUBJECT: Comprehensive Annual Financial Report for the Year Ended June 30, 2014 Submitted by: Michelle Weidner, Chief Financial Officer Recommended City Council Action: I recommend that the Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2014 be placed on file. Background Information: Please find attached the City of Waterloo Comprehensive Annual Financial Report for the fiscal year ended June 30, 2014, together with the compliance report for the passenger facility charges program and a separate package of other reports from the auditors. We are pleased to report that the audited financial statements reflect that the overall financial position of the City continued to improve during the fiscal year ended June 30, 2014 and that the independent auditor's report issued by McGladrey, LLP is unmodified (see the tab labeled Auditor's Report for their opinion). Reading the transmittal letter, found at pages iii through x behind the Introductory Section tab, and Management's Discussion and Analysis, found at pages 3 through 14 behind the Management's Discussion & Analysis tab, provides a summary of the information included in the basic financial statements. Reading through these two documents will provide you with an idea of the contents of the report, although I would recommend that you read the entire report to more fully understand the City's financial position. This document summarizes all the financial activity that was undertaken by the City during the fiscal year ended June 30, 2014. The footnotes, found at pages 33 through 65, provide additional background and explanation about the City's activities. The grant compliance portion of the audit is found at pages 121 through 134. One of the key indicators in the report is the trend in General fund balance. The unassigned fund balance in the General fund increased by $1,227,208, indicating that General fund activities as a whole performed significantly better than budgeted. You may remember that the City budgeted to use $ 1,000,000 in fund balance to be used in FYE2014. That amount was previously deducted from unassigned fund balance at June 30, 2013. Explanations of departmental changes that resulted in this increase can be found on page 9 of Managements' Discussion & Analysis. Unassigned fund balance of $10,184,876 is 21% of general fund revenue, an increase of 2% from the year ended June 30, 2013. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer FYE2014 CAFR Cover Letter Page 2 of 4 This is a key indicator used by many readers of the statements, including the bond rating services. In order to provide an adequate cash flow cushion for expenses and grants, and to improve our bond rating to the next category, which is the level that many cities our size hold, it is recommended that unassigned fund balance be 25% of general fund revenues. It's significant to note that this ratio has improved from a low point of 5.2% at June 30, 2000. Overall General fund balance, including amounts restricted and assigned for special purposes, increased by $3,666,640. Restricted and assigned sources of fund balance increased by a total of $2,389,432. Most of this increase arose from health insurance costs being significantly less than expected. General fund unrestricted cash of $9,421,413 is 20% of General fund revenues (including amounts levied for employee benefits), exceeding the 5% of revenues required by city ordinance. This amount decreased by $330,360 from FYE2013. A portion of that cash has been assigned to fund a pool to self -insure the City for various risks, such as uninsured worker's compensation claims, tort claims and employee health care and also to provide cash for the amount of property tax loss resulting from the Isle property tax settlement. Unrestricted cash net of that committed or assigned for those purposes is $5,080,075, or 11% of general fund revenues, more than the 5% of revenues required by city ordinance. The entity -wide financial statements reflect the City's substantial investment in fixed assets net of related depreciation expense and debt. The addition of these items was required by Government Accounting Standard #34 and is intended to provide the reader of the statements with more information regarding how the City has invested taxpayer funds. Capital assets currently recorded on the City's books total $644,921,611. The City's investment in capital assets, net of accumulated depreciation and related debt, was $415,937,312. The Debt Service fund, which is used to retire the city's general obligation debt, recognized an increase in cash of $185,071 and an increase in fund balance of $115,639 available for the retirement of future debt. This increase was largely due to savings realized from refunding existing debt. The Tax Increment Financing (TIF) fund realized an increase in cash ($998,116) and an increase in fund balance ($372,007) available for the repayment of future tax increment expenses. The increase is due to timing differences between when cash is collected and when obligations are due. Note that the City cannot collect the revenue if no debt is outstanding for a district. The Trust and Agency fund is used to levy property taxes for the payment of employee benefits for general fund employee activities. Cash decreased by $4,176 and fund balance decreased by $69,755, respectively, in this fund during the year ended June 30, 2014. The Local Option Tax fund, which is used to repair, reconstruct and improve streets, realized a decrease in cash and fund balance available for future construction at the end of June 30, 2014. Cash decreased by $848,734 while fund balance decreased by $1,647,807 to $8,384,035. Substantially more FYE2014 CAFR Cover Letter Page 3 of 4 construction was completed in FYE2014 than the prior year ($2,982,238). Most of the year-end fund balance was committed to construction contracts that were already awarded but uncompleted at June 30, 2014. The Road Use Tax fund, which pays for such things as street maintenance, snow removal, traffic operations and engineering, realized a decrease in cash ($229,714) and a decrease in fund balance ($261,790). This fund now has a balance of $4,729,782. The decrease was less than expected. The City budgeted to use $506,727 in fund balance for FYE2014 operations. This savings resulted primarily from receiving more revenue than expected. The Library Special Levy fund recognized a slight increase in cash ($1,920) and an increase in fund balance ($1193) during the year ended June 30, 2014. The fund balance is 29.3% of revenues at June 30, 2014, which is slightly higher than the 25% target for this fund. A very small cash balance is maintained in the Community Development Block Grant Fund. Grant funds received from the federal government are required to be spent as received. The City routinely advances general fund monies to pay these expenses until reimbursements are received, generally from the federal government. This practice reduces general fund investment earnings and temporarily reduces general fund cash available for other uses. Total cash decreased by $273,017 while fund balance increased by $95,683, in the Housing fund. Expenditures in this fund are restricted for specified uses by the federal government. The total cash and investments balance was $4,089,382 at June 30, 2014, while fund balance increased to $4,311,257. The negative fund balance reflected in the Grants fund is temporary and was caused due to expenditures made prior to receiving reimbursements from the granting agencies. General fund monies are advanced to pay these project expenses until grant reimbursements are received. Ensuring that all grant reimbursements are received within sixty days of year-end would eliminate this negative fund balance and also allow the audit finding regarding the negative fund balance to be eliminated. The amount of grant reimbursements outstanding increased during the current year. There are situations when the reimbursements cannot be received within sixty days of year-end. For example, the city retains a portion of contract payments due until contracts are complete. The retainage is reflected as an amount due, but the reimbursing agencies don't reimburse the city until the contract is complete, creating a negative fund balance. We continue to explore ways to improve this turnaround. This practice reduces general fund investment earnings and temporarily reduces cash available for other uses in order to comply with grant requirements. Granting agency requirements that the City pay expenses prior to receiving grant reimbursements require that the City maintain a cash balance in the General fund to address this issue. FYE2014 CAFR Cover Letter Page 4 of 4 The Sanitation fund, which accounts for garbage removal and recycling activities, in addition to Code Enforcement activities, ended the year with $3,179,925 in cash, an increase of $189,950 from the previous year, while net position for this fund increased by $222,168 to $5,259,955. This cash level provides the fund with a needed cushion to allow the fund to pay its bills prior to receiving revenue and to pay expenses even if revenue declines unexpectedly. Available cash not committed to repay current liabilities is 80% of revenues, covering nine months of operating expenses. The Sewer fund, which accounts for wastewater and storm water activities, ended the year with unrestricted cash available for operations of $7,861,994, a decrease of $137,439. Available cash not committed to repay current liabilities (excluding bonds) decreased to 49% of revenues, which is approximately six months of cash flow to pay operating expenses. Unrestricted net position decreased by $2,905,241, primarily due to amounts invested in capital assets. Sewer operations cash decreased $316,514 to $6,479,134, due primarily to capital assets constructed, while operating cash in the storm sewer fund increased $179,075 to $1,382,860. One of the benefits obtained from having an independent audit is recommendations made for improvements to processes used by the City. Please refer to pages 126 through 135 for a description of all the audit findings. Three statutory compliance issues as reported in previous years (see pages 133 through 134, Issues 14 -IV -F, 14 -IV -H and 14 -IV -J) were repeated. Two are situations that are required to be reported, but that the city either cannot correct or chooses not to address. The first of these findings relates to the negative fund balances carried in the reimbursable project funds, as reported above. The second finding points out that the City has provided property tax support to the Waterloo Regional Airport, although a City ordinance requires that the airport be self-supporting. Past City Councils elected to use property taxes to support this vital economic development tool. An additional finding related to the timing of publications (See page 133, issue 14 -IV -F). Council minutes were not always published within 15 days as required. If you have any questions about the information presented or would like to discuss the performance of any of the funds or any of the findings specifically, please contact me. I'll be happy to provide further information. CITY OF WATERLOO, IOWA COMPREHENSIVE ANNUAL FINANCIAL REPORT Year Ended June 30, 2014 Prepared by: City of Waterloo Finance Department Michelle C. Weidner, CPA, Chief Financial Officer Joyce Schroeder, Financial Analyst Ruth Haley, Financial Analyst Emily Graham, Financial Analyst Brent Bohlen, Financial Analyst Contents Introductory Section Table of contents i – ii Transmittal letter iii – x Officials xi Organizational structure xii GFOA Certificate xiii Financial Section Independent auditor's report 1 – 2 Management's discussion and analysis 3 –14 Basic financial statements: Government -wide financial statements: -- Statement of net position 15 – 16 Statement of activities 17 – 18 Fund financial statements: Balance sheet - governmental funds 19 – 22 Reconciliation of governmental funds balance sheet to the statement of net position 23 Statement of revenues, expenditures and changes in fund balances (deficits) - — governmental funds 24 – 25 Reconciliation of the statement of revenues, expenditures and changes in fund balances of governmental funds to the statement of activities 26 Statement of net position – enterprise funds 27 – 28 Statement of revenues, expenses and changes in net position – enterprise funds 29 Statement of cash flows – enterprise funds 30 – 31 Notes to basic financial statements 32 – 65 Required supplementary information: Other postemployment benefit plan Budgetary comparison schedule – budget and actual (modified cash basis) – all governmental funds and proprietary funds Note to required supplementary information - budgetary reporting Schedule of comparison – funds statements (GAAP basis) to budgetary (modified cash) basis 66 67 – 68 69 70 – 73 Supplementary information: Schedule of revenues, expenditures and changes in fund balances – General Fund 74 – 84 Nonmajor governmental funds: Combining balance sheet 85 Combining schedule of revenues, expenditures and changes in fund balances 86 Nonmajor special revenue funds: Fund descriptions 87 Combining balance sheet 88 – 89 Combining statement of revenues, expenditures and changes in fund balances 90 – 91 Contents Financial Section (continued) Supplementary information (continued): Capital projects funds: Fund descriptions 92 Combining balance sheet 93 — 94 Combining schedule of revenues, expenditures and changes in fund balances (deficit) 95 — 97 Fiduciary funds, fund descriptions 98 Agency Fund, statement of changes in assets and liabilities 99 Statistical Section (Unaudited) Statistical section contents 100 Net position by component 101 Changes in net position 102 — 103 Fund balances, governmental funds 104 Changes in fund balances, governmental funds 105 Assessed and taxable value of property 106 Property tax rates 107 Principal taxpayers 108 Property tax levies and collections 109 Ratios of outstanding debt by type 110 Ratios of general bonded debt outstanding 111 Direct and overlapping governmental activities debt 112 Legal debt margin information 113 Sewer revenue bond coverage 114 Demographic and economic statistics 115 Principal area employers 116 Full-time equivalent city government employees by function/program 117 Operating indicators by function/program 118 — 119 Capital asset statistics by function/program 120 Financial Assistance Section Schedule of expenditures of federal awards 121 —123 Notes to schedule of expenditures of federal awards 124 — 125 Summary schedule of prior audit findings 126 Report on internal control over financial reporting and on compliance and other matters based on an audit of financial statements performed in accordance with Government Auditing Standards 127 — 128 Report on compliance for each major federal program and report on internal control over compliance 129 — 130 Schedule of findings and questioned costs 131 — 134 Corrective action plan 135 ii CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 SUZY SCHARES • City Clerk MICHELLE WEIDNER, CPA • Chief Financial Officer Mayor BUCK CLARK December 19, 2014 COUNCIL MEMBERS — DAVID JONES Ward 1 CAROLYN COLE Ward 2 PATRICK MORRISSEY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 TOM LIND "` At -Large STEVE SCHMITT At -Large Members of the City Council and Citizens of the City of Waterloo, Iowa We are pleased to present the Comprehensive Annual Financial Report of the City of Waterloo, Iowa (the "City") for the fiscal year ended June 30, 2014 in accordance with the provisions of Chapter 11 of the Code of Iowa. This report represents the twelfth consecutive year that the financial statements are presented in conformity with Governmental Accounting Standards Board Statement # 34 and the eighteenth consecutive time that it has been presented in accordance with generally accepted accounting principles. It has also been audited by an independent certified public accounting firm in accordance with generally accepted auditing standards and the single audit act requirements of the U.S. Office of Management and Budget (OMB) Circular A-133, "Audits of States, Local Governments, and Nonprofit Organizations". McGladrey LLP, Certified Public Accountants issued an unmodified ("clean") opinion on the financial statements for the year ended June 30, 2014. This report is published to provide the City Council, financial institutions and citizens detailed information concerning the financial condition of the City of Waterloo. Responsibility for both the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, rests with the City. Management assumes this responsibility based on a comprehensive framework of internal control established for this purpose. Because the cost of internal control should not exceed anticipated benefits, the objective is to provide reasonable, rather than absolute, assurance that the financial statements are free of any material misstatements. Management therefore believes the data, as presented, is accurate in all material aspects; that it is presented in a manner designed to fairly set forth the financial position and results of operations of the City as measured by the financial activity of its various funds; and that all disclosures necessary to enable the reader to gain the maximum understanding of the City's financial activity have been included. Management is required to provide a narrative introduction, overview and analysis of the basic financial statements, known as Management's Discussion and Analysis (MD&A). This letter of transmittal is designed to complement the MD&A, found at pages 3 through 14 and should be read in conjunction with it. The information presented in the Statistical Section contains information that management believes that readers of the financial statements will find useful for understanding City operations. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/AfRrmative Action Employer THE CITY'S BACKGROUND AND SERVICES Waterloo is the fifth largest city in the state of Iowa, with a 2010 census of 68,406. The City was incorporated in 1868 and is the county seat of Black Hawk County. Waterloo and the neighboring City of Cedar Falls are the primary urban centers in the region. The City operates under a Mayor — Council form of government, with the mayor as the elected chief executive. The City Council is comprised of seven members, five of whom are elected from separate wards and two who are elected at -large. The Mayor is elected to two-year terms, and the City Council members are elected to four-year staggered terms. The City of Waterloo provides a full range of municipal services to its citizens and is organized into 20 operating departments, the activities of which are directed by the Mayor. The public services provided by the employees of the City include police and fire protection, building inspections and animal control, the construction and maintenance of highways, streets and other infrastructure through the planning, engineering, street maintenance and traffic safety departments and recreational and cultural and arts services provided through the library, leisure services, and cultural and arts departments. The City also provides solid waste collection and wastewater treatment through the waste management services department and operates a regional airport. Various other human services are provided through the community development, housing and human rights departments. In addition, the central garage provides vehicle maintenance services, while the human resources and management information systems departments, city attorney, city clerk and chief financial officer and their respective departments perform various administrative functions. Funds, agencies, boards, commissions, trusts and authorities involved in the provision of municipal services must be included in the City's financial reporting as component units if the City is financially accountable for them. Although the Waterloo Water Works and the Waterloo Convention & Visitors Bureau, Inc. are operated as independent entities, they do meet the requirements to be considered component units of the City, and therefore, transactions of these entities are required to be included in this report. The Waterloo Community School District and the Metropolitan Transit Authority do not meet the established criteria for component entities of the City and are therefore not included in this report. MAJOR INITIATIVES AND PROJECTS The City has undertaken a number of major improvement initiatives. Brief descriptions of these major projects are described below. ➢ Cedar Valley SportsPlex The Cedar Valley SportsPlex, a 125,000 square foot recreational facility that includes such things as indoor soccer fields, gyms, leisure pool, fitness facility, running track and multi-purpose activity spaces opened in January 2014. Construction of this $23 million building was completed using private donations and gaming grants. It was built on a 1.5 block area downtown. Several vacant and flood -damaged buildings were acquired and demolished by the City to redevelop this site. This venue is expected to spur activity in the downtown area. iv -' > Cedar Valley Riverfront Renaissance The construction of portions of a major project identified as the Cedar Valley Riverfront Renaissance Plan was completed in June 2012 and all facilities are now open to the — public. This project draws the community together around the Cedar River, one of the area's most valuable natural resources, re-establishing a strong center for downtown, _ aiding in the recruiting of significant new business, expanding tourism and improving the use of existing facilities. Projects completed as part of this initiative include improvements to the Cedar River Dam, the construction of a riverfront amphitheater and plaza, and the construction of recreational trails along both sides of the river through — downtown. The Center for the Arts Youth Pavilion, the Veterans addition to the Grout Museum and the construction of the East Side Ministerial Alliance Community Center were all leveraged by this project. The RiverWalk Loop provides a unique recreational trail experience along the Cedar River throughout downtown Waterloo, while also connecting directly to the more than 117 miles of recreational trails in the Cedar Valley area, including the American Discovery Trail. The dam was initially inflated late during the summer of 2012 and was successful in raising the river level for boating. Additional docks have been installed to allow boaters to dock and visit downtown entertainment venues. ➢ RiverLoop Expo Grounds and Public Market Construction of the RiverLoop Expo grounds and the renovation of the Public Market building near the Five Sullivan Brothers Convention Center and adjacent to the site of the — new Cedar Valley SportsPlex are also complete. The City acquired a number of properties in the downtown area to create exhibition grounds that link downtown destinations, in addition to eliminating blight in the heart of downtown. Current plans — define the grounds as a flexible community gathering space and outdoor exhibit space for conventions and trade shows. The Public Market is open and provides a unique area to support local fresh food products and regional food markets. The area is being used for -- events such as the annual Mayor's Fun Run with area 4th graders, a portion of the annual My Waterloo Days events, and the Cinco De Mayo event and is anticipated to leverage events held at the SportsPlex. > Former Rath Packing and John Deere Brownfields Pilot Area The City has invested approximately $13.5 million in funding over the past decade that — has been used to revitalize the former Rath Packing and John Deere Brownfields areas, two of the oldest areas in the City, located near downtown. The City demolished a number of former Rath Packing buildings on the riverfront, making way for the expansion of a cold storage warehouse business and continued residential riverfront development between East 6th and East 11th Streets. Additional industrial development is also occurring in this area. The city has partnered with three major social service agencies to create a $16.5 million Human Services Campus at the former Rath Packing site. Operation Threshold, the Department of Corrections, and the Northeast Iowa Food Bank have all opened new facilities on the site. This project centrally locates many services, providing easier access for citizens, in addition to helping to revitalize one of the oldest neighborhoods in the area. This campus development is resulting in additional private investment in the area around 18th Street on both sides of the Cedar River. v > Significant Brownfields Redevelopment A new City Public Works building is now open on the site of a former manufacturing company that burned. The City received several grants to redevelop the former Construction Machinery Company site (CMC) and utilized those funds to demolish the unsafe fire -damaged buildings, remove underground rail cars previously used for environmental dumping, and acquire one 25,000 square foot building for redevelopment. The site is enrolled in the Iowa Department of Natural Resources Land Recycling Program. In addition to redeveloping a Brownfields site, the facility consolidated many public works functions and provides more efficient and effective operations for the City. The City was awarded $5 million in state I -Jobs funding and $1 million in funds from the Black Hawk Gaming Association for this $9 million project. The City also completed the demolition of more than ten acres of buildings on the former Chamberlain Manufacturing complex. Demolition of the concrete slab foundations was substantially completed during the fiscal year ended June 30, 2014. Chamberlain, the company that formerly operated Chamberlain Manufacturing, is working with the EPA to address potential pollution remediation needs at the site as well. As the work on environmental testing continues to show evidence of progress, the City will continue to work towards additional cleanup and redevelopment activities. ➢ Street Improvements The street system continues to be kept in repair with a substantial program of reconstruction, overlays and long-term repairs funded with approximately $9.5 million in annual local option sales tax collections. The one -cent local option tax was renewed in November 2013 by the taxpayers for another ten years, continuing to be required to be used for street repairs and improvements. Other major construction initiatives that are primarily funded with grants include the reconstruction of Highway 63 through the northern part of the city, which is currently underway, and $7 million in improvements to Kimball Avenue, also currently under construction The initial paving and construction of Shaulis Road in the southern part of the city and the reconstruction of East Donald Street on the north side of the city have both been completed. > Recreational Facilities The City is also continuing to develop its extensive system of bike trails, which are being connected to countywide and regional trail networks, creating a system of more than 117 miles of trails. The new Riverwalk Loop trail in downtown Waterloo has been completed and a new trail is being developed along the newly constructed Shaulis Road connection. A recreational area for all -terrain vehicle trails has been developed in the Riverview neighborhood, along with new picnic shelters, fishing jetties and walking trails. Many improvements have been made to Riverfront Municipal Stadium, the city's baseball facility, over the past several years. Riverfront Sports Park has been developed next to the baseball stadium with many improvements including irrigation, field renovations, electronic scoreboards and new dugouts. Similar improvements are being made to baseball facilities at Tibbitts and Danes baseball complexes. The new RiverLoop Amphitheatre and Mark's Park children's splash park are drawing crowds to the downtown riverfront. A new LED video board and sound system have been installed at Young Arena. vi ➢ Storm Water Pump Stations As a result of the severe flooding that occurred in 2008, the City pursued and was awarded $17 million in funding to construct eight storm water pump stations. Construction of three of the pump stations is now complete and five more are underway. The pump stations will allow the City to weather future flooding with less impact on both private and public property. ECONOMIC OUTLOOK The economy of Waterloo and the Cedar Valley area remains positive with continued commercial and industrial activity, despite a slight reduction in work force by Deere. The regional economic development corporation, the Greater Cedar Valley Alliance, continues to work to spur development in Waterloo as well as the entire metropolitan area. Building permit valuation increased to $101.7 million compared to $91 million earned during the fiscal year ended June 30, 2013. Residential real estate values have continued to trend upward. The median sales price for homes in the Waterloo -Cedar Falls area has increased by 36% since 2004 (an _ annual average growth rate of 3.6%). Home values appreciated again with the median sales price increasing slightly (2.4%) at June 30, 2014 compared to June 30, 2013.Residential construction activity increased substantially during the past year, with permits for 216 new units, almost doubling the number of units from the year before, and almost quadrupling the value (from $13.9 million to $51.3 million). As of September 30, 2014, the number of single family home permits, as well as overall units, is four times that of the year ended June 30, 2014. Waterloo is a regional retail center for Black Hawk and surrounding counties. Although retail sales slowed slightly during the year ended June 30, 2013, sales have increased steadily by an annual average rate of approximately 2.1% in Waterloo during the ten years ending June 30, 2013 (the most -- recent period for which statistics are available). Retail sales in 2003 totaled $927 million and increased to $1.13 billion for the fiscal year ended June 30, 2013 (the most recent information available). The 2010 census reflected a slight population decline of 0.4% from 2000. Although Waterloo has not returned to the population levels of the seventies (prior to the major disruption in the farm economy), the official decrease in population for this decade is insignificant in relation to the total population. Overall city tax base growth has been moderate, reflecting an average annual level of approximately 2.2% for the last five years. The City has developed a more diverse employment base since the mid -seventies, although John Deere and Company continues to play a major role in the local economy. Deere remains the city's largest employer and one of the larger taxpayers, currently accounting for about 6.5% of total county employment but 2% of total property values. Deere has invested more than $140 million in its downtown Westfield Avenue site over the past several years, and has invested $150 million modernizing its foundry operations, reflecting the company's continued commitment to the area. Deere's staff levels in Waterloo have grown by 34% over the past several years and reflect net growth even with the lay-off of 476 employees in October 2014. The Company has continued to experience record-setting performance years recently. The city's average unemployment level of 5.3% (at September 30, 2014) remains above the state level of 4.6%, although it is below the national level for September 2014 of 5.9%. The Isle Casino Hotel at Waterloo continues to provide a strong revenue source for the City. The Isle is a $98 million enterprise that employs nearly 600 Iowans and generates nearly $1 million in annual City property taxes. The City receives a host city fee of 0.5% of weekly adjusted gross receipts in addition to an annual development fee of 1% of weekly adjusted gross receipts. vii The City is also benefiting from the one -cent local option tax for school construction. Nearly all school buildings in the city have been replaced with new construction or renovated to better address students' learning needs. A new $16 million elementary school opened in the fall of 2013 in south Waterloo. The City of Waterloo and the Waterloo Community Schools have been working in partnership for the development and redevelopment of former school buildings and sites to be used for infill residential development, helping the City to reinvigorate existing neighborhoods with new construction, adding new tax base to the community without the expense of additional infrastructure, and utilizing land for its highest and best use. The City and Schools have demolished four dilapidated former school buildings in recent years. The sites are being redeveloped into residential neighborhoods, with over 20 new single family homes now completed, 5 under construction, and permits to be taken out in the spring for an additional 5-10 homes. The Cedar Valley TechWorks is being developed as a combination bioproducts center and incubator marketplace to help define, expand and nurture the region's emerging bioeconomy. The TechWorks has received several grants to develop the site. The construction of a new extension to West Commercial Street has opened a new route to the Tech Works Campus and Downtown Waterloo. Storm water improvements were also made to aid in the development of the TechWorks complex. One of the largest 3-D printers in the nation was recently installed at the TechWorks and is being used in manufacturing. The John Deere Engine and Tractor Museum opened to the public in December 2014 on the TechWorks campus and is expected to bring 200,000 visitors to downtown annually. In addition, a $50 million project has been announced to redevelop a former Deere factory building into a hotel and office complex. The City of Waterloo acquired and demolished a former hotel building on the southern side of the Tech Works site to add more than four acres of new land near Downtown Waterloo for development purposes. A local developer is finalizing plans for a $9 million, 72 -unit multi story residential condominium project for the first of three phases of development on the site. The City and the Iowa Department of Transportation have undertaken a project to reconstruct Highway 63 through downtown Waterloo, which has resulted in the appropriation of $11,500,000 in federal funds and over $8 million in State funds to complete the design and initiate construction. The primary goals of this project are to correct the highway's current negative impact on adjacent low income and minority -populated communities, improve traffic operations and capacity and encourage private sector development along this corridor. Construction of the first segment is now complete, with two more phases to follow in the next few years. The Avenue of the Saints provides access north through Minneapolis and south through St. Louis, while Highway 20 provides access east through Chicago and west through Sioux City. FINANCIAL MANAGEMENT INFORMATION Internal Controls - City management is responsible for establishing and maintaining internal controls designed to ensure that the assets of the City are protected from loss, theft or misuse and to ensure that adequate accounting data is compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. Internal control is designed to provide reasonable, but not absolute assurance that those objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of a control should not exceed the viii benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. Budgetary Controls - The City's management staff is responsible and is actively involved in the financial planning and management of the City for both short-term daily operations and long- range strategic planning. The objective of established budgetary controls is to ensure compliance with legal provisions embodied in the annual appropriated budget approved by the City Council, as well as the budget control procedures mandated by the State of Iowa for the prevention of spending that would lead to negative fund balance. Budgetary control is exercised at two levels in compliance with both the requirements of the _ Code of Iowa and the City Council's adopted policies. Management control policies adopted by the City Council require that departmental and activity budgets comply with line -item appropriations. Amendments exceeding de minimus guidelines require the specific approval of _ the City Council Finance Committee. The adopted policies also require most expenditures exceeding $1,000 to be pre -authorized by the City Council Finance Committee, which reviews those items for budget availability and compliance with procurement procedures. Long-term financial and capital improvement planning are crucial strategic functions of the City. The City's management staff, coordinated by the Planning Department, prepares and presents the — five-year Capital Improvement Program (CIP) to the Mayor and City Council for their review and approval annually. The CIP outlines the City's planned schedule of capital project construction over the next five-year cycle. The CIP provides an analysis of the financial funding — impact and capital debt impact of the planned construction project program. -- AWARDS The Government Finance Officers Association of the United States and Canada (GFOA) — awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Waterloo, Iowa for its Comprehensive Annual Financial Report (CAFR) for the fiscal year ended June 30, 2013. This is the tenth year that the City received this award, which is a prestigious — national award, recognizing conformance with the highest standards for the preparation of state and local government financial reports. — In order to be awarded a Certificate of Achievement, a government unit must publish an easily readable and efficiently organized Comprehensive Annual Financial Report, whose contents conform to program standards. The CAFR must satisfy both accounting principles generally — accepted in the United States of America and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. Management believes that — the current report continues to meet the Certificate of Achievement program requirements and we are submitting it to GFOA to determine its eligibility for another certificate. ix ACKNOWLEDGMENTS This report could not have been completed without the dedicated service of the entire staff of the City Clerk and Finance departments in addition to the audit team from McGladrey LLP. We want to express our appreciation to everyone who was involved in the completion of the audit process and the preparation of this report including the staff of all City departments, and especially to Joyce Schroeder, Ruth Haley, Emily Graham and Brent Bohlen in the Finance Department, as well as the City Clerk's staff. Each of you has our appreciation and respect for your contributions to this report. We also want to thank the City Council for their participation in the planning and oversight processes of the City of Waterloo financial operations. Sincerely, Buck Clark, Mayor x Michelle C. Weidner, CPA Chief Financial Officer City of Waterloo, Iowa Officials June 30, 2014 Name Title Term Expires Ernest G. Clark David Jones Carolyn Cole Patrick Morrissey Quentin Hart Ron Welber Tom Lind Steven Schmitt Michelle Weidner, CPA Suzy Schares, CMC Eric Thorson, PE James E. Walsh, Jr. Daniel Trelka Elected Mayor Council Member- 1st Ward Council Member - 2nd Ward Council Member - 3rd Ward Council Member - 4th Ward Council Member - 5th Ward Council Member - At -Large Council Member - At -Large Appointed Chief Financial Officer City Clerk City Engineer City Attorney Director of Safety Services xi January 2016 January 2018 January 2016 January 2018 January 2016 January 2018 January 2018 January 2016 Indefinite Indefinite Indefinite Indefinite Indefinite CITY OF WATERLOO, IOW& — ORGANIZATIONAL STRUCTURE CITIZENS OF WATERLOO City Council David Jones Carolyn Cole Patrick Morrissey Quentin Hart Ron Welper Tom Lind Steven Schmitt Mayor Ernest G. Clark Community Development Board Housing Board Library Board Suzy Scharer City Clerk Daniel Craig Clark Trelka Building Director Official/ Safety Maint. Services Admin. Eric Thorson City Engineer Mark Sandie Rice Greco Direr- Traffic tor Operations Public Supt. Works Mike Wilson Airport. Director Abraham Kent Paul Funchess Shankle fluting Human Cultural Leisure Rights & Services Director Arts Director Director Larry Michelle Suzy Smith We drier Schares Waste Chief Human Management Financial Resources Services Officer Director Supt. Noel Anderson Community Planning Development Director Sheryl McGovern Library Director r r i 1 ( ! ! 1 r ! ! r r r 1 r I r Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Presented to City of Waterloo Iowa For its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2013 Executive Director/CEO City of Waterloo, Iowa Statement of Net Position June 30, 2014 Assets Current assets: Cash and cash equivalents Investments Receivables: Customer accounts, net of allowance for uncollectible accounts Property taxes: Delinquent Succeeding year Internal accounts Due from other governments: Component unit Primary government Other Miscellaneous Accrued interest Special assessments Assets held for sale Inventories and prepaids Total current assets Noncurrent assets: Restricted assets: Cash and cash equivalents Investments Receivables Loans and notes, net of allowance for uncollectible amounts Special assessments Other noncurrent assets Capital assets, net of accumulated depreciation Capital assets not being depreciated Total noncurrent assets Primary Government Governmental Business -Type Activities Activities Total Waterloo Convention Waterloo & Visitors Water Works Bureau, Inc. $ 50,456,370 $ 11,041,919 $ 61,498,289 $ 5,727,375 $ 295,563 106,664 302,089 2,751,895 3,469,277 6,221,172 1,382,293 370,394 370,394 44,313,058 - 44,313,058 (38,704) 38,704 1,125, 009 1,125, 009 9,356,429 30,353 9,386,782 2,800 2,800 507 1,006 1,513 88,327 272,143 360,470 391,935 - 391,935 858,906 17,383 876,289 1,501 297,013 807 1,043 79,138 12,835 108,551,917 15,995,794 124,547,711 7,296,971 909,350 13, 589, 888 16,591 22,500 241,627 261, 597, 031 62,405,450 11,528,444 25,118,332 473,336 16,591 22,500 - 241,627 319,324 5,260 86,520,663 348,117,694 22,908,873 5,414,168 67,819,618 1,069,368 221,504 86,245 337,873,087 103,463,275 441,336,362 24, 776,161 307,749 Total assets 446,425,004 Deferred Outflows of Resources Deferred charge on refunding See Notes to Basic Financial Statements. 119,459,069 565,884,073 32, 073,132 1,217, 099 $ 247,277 $ 209,513 $ 456,790 $ $ 15 Liabilities Current: Accounts and retainages payable Accrued liabilities and other Due to primary government Due to component unit Due to other governments Noncurrent liabilities due and payable within one year Unearned revenues Current liabilities payable from restricted assets: Health claims Other Accrued interest Total current liabilities Noncurrent: Customer deposits Worker's compensation claims Revenue bonds and notes General obligation bonds and notes, net of bond discounts and premium Other loans and notes Other postemployment benefits obligation Compensated absences and deferred compensation Total noncurrent liabilities Primary Government Governmental Business -Type Activities Activities Total Waterloo Convention Waterloo & Visitors Water Works Bureau, Inc. $ 5,575,612 $ 1,422,938 $ 6,998,550 $ 148,017 $ 829 1,196,339 170,910 1,367,249 148,943 9,642 - 1,191,907 - 297,013 297,013 - 61,424 12, 342,133 433,198 978,898 243,129 3,988,889 6,450 16,331,022 360,000 433,198 978,898 243,129 6,450 21, 066, 322 5,589,187 26,655,509 1,910,291 10,471 77,282 384,000 59,787,720 2,060,954 4,278,930 1,255,029 344,270 421,552 384,000 715,000 715,000 19,712,372 79,500,092 2,060,954 558,070 4,837,000 72,887 1,327,916 143,336 758,608 67,843,915 21,402,599 89,246,514 901,944 Total liabilities 88,910,237 Deferred Inflows of Resources Property taxes Net Position Net investment in capital assets Restricted for: Wawa Debt service Self-funded health insurance Tourism promotion Public access television -- Civil rights enforcement Housing Donor specified Employee benefits Library Street construction Loan reserve Street and right-of-way maintenance Improvements Unrestricted 26, 991, 786 115, 902, 023 2,812,235 10,471 44, 313, 058 44, 313, 058 273,871,470 79,920,865 353,792,335 3,437,318 834,117 4,271,435 6,808,406 - 6,808,406 1,070,737 1,070,737 131,642 131,642 48,242 48,242 4,115, 708 4,115,708 476,941 476,941 2,234,499 2,234,499 103,470 - 103,470 6,536,419 - 6,536,419 517,491 517,491 4,590,697 - 4,590,697 507,901 475,982 983,883 8,998,045 11,445,832 20,443,877 23,183,242 86,245 330,000 5,747,655 1,120, 383 Total net position $ 313,448,986 $ 92,676,796 $ 406,125,782 $ 29,260,897 $ 1,206,628 16 City of Waterloo, Iowa Statement of Activities Year Ended June 30, 2014 Programs/Functions Program Revenues Operating Capital Direct Indirect Charges for Grants and Grants and Expenses Allocations Services Contributions Contributions Governmental activities: Public safety $ 31,773,269 $ - $ 3,800,273 $ 776,500 $ 150,714 Public works 28,911,525 (380,000) 2,802,925 7,074,223 6,193,418 Health and social services 368,173 (75,000) 2,755 48,965 Culture and recreation 11,315,704 (50,000) 3,010,899 4,797 4,964 Community and economic development 12,910,299 - 635,238 3,992,293 6,319,026 General government 2,749,672 (638,500) 893,768 41,443 - Interest and issuance costs on long-term debt 2,349,054 - Total governmental activities 90,377,696 (1,143,500) 11,145,858 11,938,221 12,668,122 Business -type activities: Sanitary Sewer Sanitation 9,811,929 692,000 12,845,301 3,215,663 451,500 3,609,500 272,755 Total business -type activities 13,027, 592 1,143,500 16,454,801 272,755 Total primary government $ 103,405,288 $ $ 27,600,659 $ 12,210,976 $ 12,668,122 Component unit, Waterloo Water Works $ 6,036,706 $ $ 7,649,620 $ $ 83,770 Component unit, Waterloo Convention & Visitors Bureau, Inc. See Notes to Basic Financial Statements. $ 616,628 $ $ $ 596,897 $ General Revenues Taxes: Property taxes levied for general purposes Property taxes levied for debt service Other taxes: Local option sales Utility excise Gaming Hotel/motel Gas and electric Cable television Mobile home Investment earnings Miscellaneous Total general revenues Changes in net position Net position, beginning of year Net position, end of year 17 Net (Expense) Revenue and Changes in Net Position Component Units Governmental Business -Type Activities Activities Total Waterloo Convention & Waterloo Visitors Water Works Bureau, Inc. $ (27,045,782) $ $ (27,045,782) $ $ (12,460,959) (12,460,959) (241,453) (241,453) — (8,245,044) (8,245,044) - (1,963,742) (1,963,742) - (1,175,961) (1,175,961) - (2,349,054) (2,349,054) AMINE (53,481,995) (53,481,995) 2,341,372 2,341,372 215,092 215,092 2,556,464 2,556,464 (53,481,995) 2,556,464 (50,925,531) 30, 834, 085 13, 751, 830 9,771,003 1,533,986 1,275,760 1,192,180 2,029,106 871,459 71,940 117,515 2,748,468 25,122 30, 834, 085 13,751,830 9,771,003 1,533,986 1,275,760 1,192,180 2,029,106 871,459 71,940 142,637 2,748,468 64,197, 332 25,122 64,222,454 10,715,337 302,733,649 2,581,586 90,095,210 13,296,923 392, 828, 859 1,696,684 (19,731) 47,751 105,191 8,859 2,377 152,942 11,236 1,849,626 (8,495) 27,411,271 1,215,123 $ 313,448,986 $ 92,676,796 $ 406,125,782 $ 29,260,897 $ 1,206,628 City of Waterloo, Iowa Balance Sheet Governmental Funds June 30, 2014 Trust and Assets General Agency Grants Cash and cash equivalents $ 9,421,413 $ 429,322 $ semit Receivables: Customer accounts, net 1,099,695 Property tax: Delinquent 187,386 99,637 Succeeding year 18,692,084 10,622,620 Special assessments 329,954 Miscellaneous 2,800 vs Accrued interest - Loans and notes 22,500 Due from other funds 5,627,443 Due from other governments: Federal 27,872 - 706,194 Iowa 391,483 - 3,578,863 Other 238,114 118,299 ' Inventories and prepaids 392,741 Restricted assets: Cash and cash equivalents 9,718,804 1,844,107 - Receivables 16,591 - Advances to other funds - Total assets $ 46,166,080 $ 13,113,985 $ 4,287,857 (Continued) 19 Tax Increment Local General Obligation Other Financing Option Tax Debt Service Governmental Total $ 4,084,836 $ 8,679,654 $ 1,283,630 $ 26,557,515 $ 50,456,370 - - 1,652,200 2,751,895 13,312 - 64,707 5,352 370,394 — 6,992,576 7,435,091 570,687 44,313,058 - - - 329,954 2,800 - - 507 507 - - - 22,500 - 5,627,443 - - 562,842 1,296,908 - 1,713,266 - 1,459,848 7,143,460 140,493 322,326 90,063 6,766 916,061 - - - 466,165 858,906 - 12,769 2,014,208 13,589,888 - - 16,591 13,598 - 116,014 129,612 $ 11,231,217 $ 10,728,844 $ 8,886,260 $ 33,412,104 $ 127,826,347 City of Waterloo, Iowa Balance Sheet (Continued) Governmental Funds June 30, 2014 General Trust and Agency Grants Liabilities, Deferred Inflows of Resources and Fund Balances (Deficits) Liabilities: Accounts payable $ 467,941 $ 32,981 $ 522,890 Retainages payable 2,201 231,756 Accrued liabilities 752,901 124,248 866 Due to other funds 2,965,531 Unearned revenue 158,544 274,654 Compensated absences 151,238 - Due to Waterloo Convention & Visitors Bureau, Inc. 297,013 Payables from restricted assets 1,222,027 Advances from other funds 168,316 Total liabilities 3,220,181 157,229 3,995,697 Deferred Inflows of Resources: Unavailable revenue - property tax Unavailable revenue - local option sales tax Unavailable revenue - special assessments Unavailable revenue - intergovernmental Total deferred inflows of resources 18,879,470 329,954 24,304 10,722,257 - 3,592,953 19,233,728 10,722,257 3,592,953 Fund balances (deficits): Nonspendable 392,741 - Restricted 8,667,499 2,234,499 Committed 36,595 - Assigned 4,430,460 Unassigned 10,184,876 - (3,300,793) Total fund balances (deficits) 23,712,171 2,234,499 (3,300,793) Total liabilities, deferred inflows of resources and fund balances (deficits) See Notes to Basic Financial Statements. 21 $ 46,166,080 $ 13,113,985 $ 4,287,857 Tax Increment Local General Obligation Other Financing Option Tax Debt Service Governmental Total $ 132,572 $ 1,623,747 $ 48,845 $ 1,868,352 $ 4,697,328 - 441,534 - 202,793 878,284 - 19,999 116,907 1,014,921 — 1,380,249 - - 1,281,663 5,627,443 - - - 433,198 - 1,946 31,299 184,483 - - 297,013 77,282 1,299,309 - 168,316 1,512,821 2,087,226 48,845 3,578,296 14,600,295 7,005,888 - 7,499,798 576,039 44,683,452 257,583 - 257,583 - - 329,954 1,931,934 5,549,191 7,005,888 257,583 7,499,798 2,507,973 50,820,180 - - 466,165 858,906 2,281,119 6,536,419 1,337,617 28,709,385 49,766,538 - - 36,595 431,389 1,847,616 80,148 6,789,613 - - (1,929,863) 4,954,220 2,712,508 8,384,035 1,337,617 27,325,835 62,405,872 $ 11,231,217 $ 10,728,844 $ 8,886,260 $ 33,412,104 $ 127,826,347 City of Waterloo, Iowa Reconciliation of Governmental Funds Balance Sheet to the Statement of Net Position June 30, 2014 Total governmental fund balances $ 62,405,872 Amounts reported for governmental activities in the statement of net position are different because: Capital assets net of accumulated depreciation used in governmental activities are not financial resources and, therefore, are not reported as assets in the governmental funds 324,002,481 Assets held for resale 391,935 Certain revenues are not available to pay for current period expenditures and, therefore, are reported as deferred inflows of resources in the funds 6,507,122 Long-term liabilities, including bonds payable, are not due and payable in the current period and, therefore, are not reported in the funds: General obligation bonds $ (68,505,400) Other loans and notes (2,282,005) Bond deferred charge on refunding 247,277 Bond discount 150,379 Bond premium (871,899) Other post employment benefits obligation (4,278,930) Worker's compensation claims payable (384,000) Compensated absences and deferred compensation (3,752,428) Accrued interest payable (181,418) (79,858,424) Net position of governmental activities $ 313,448,986 See Notes to Basic Financial Statements. 23 City of Waterloo, Iowa Statement of Revenues, Expenditures and Changes in Fund Balances (Deficits) Governmental Funds Year Ended June 30, 2014 Revenues: General Trust and Agency Grants Property taxes $ 19,702,253 $ 10,568,607 $ Other taxes 6,203,201 450,989 Licenses and permits 1,334,705 Investment income 51,809 10,620 Rent 1,004,877 Intergovernmental 1,225,512 4,948,722 Charges for services 6,595,480 - 6,928 Interfund charges for services 1,885,000 - - Special assessments 139,408 Miscellaneous 1,973,383 Total revenues 40,115,628 11,030,216 4,955,650 Expenditures: Current operating: Public safety Public works Health and social services Culture and recreation Community and economic development General government Debt service: Principal Interest and fees Bond issuance costs Capital outlay Total expenditures 26,409,010 2,725,660 365,847 9,205,629 1,836,966 2,441,336 4,443,647 27,295 1,963 4,899,555 4,127 640,426 42,984,448 4,470,942 5,546,071 Excess (deficiency) of revenues over expenditures (2,868,820) Other financing sources (uses): Transfers in Transfers out Insurance proceeds Bond discount Bond premium Proceeds from sale of capital assets Refunding bonds issued Payments to refunded bond escrow agent Issuance of long-term debt Total other financing sources (uses) 6,559,274 (590,421) 6,717,529 (553,374) 325,870 45,435 (6,629,029) 30,584 6,535,460 (6,629,029) 30,584 Net changes in fund balances (deficits) 3,666,640 Fund balances (deficits), beginning of year 20,045,531 Fund balances (deficits), end of year See Notes to Basic Financial Statements. (69,755) (559,837) 2,304,254 (2,740,956) $ 23,712,171 $ 2,234,499 $ (3,300,793) 24 Tax Increment Local General Obligation Other Financing Option Tax Debt Service Governmental Total $ 6,278,485 $ $ 7,473,345 $ 601,215 $ 44,623,905 9,972,258 294,588 25,653 16, 946, 689 - 15,894 1,350,599 8,335 16,528 11,043 19,180 117,515 63,938 194,867 1,263,682 - 86,364 17,164,673 23,425,271 47,522 244,378 6,894,308 50,000 1,935,000 - - 139,408 128,809 105,969 1,217,406 3,425,567 a. 6,286,820 10,165,117 8,035,247 19, 533, 266 100,121, 944 11,812,924 1,908,775 10,744 30,865,364 9,571,675 29,009,814 365,847 626,002 9,835,758 8,580,235 12,966,402 301 2,468,932 177,149 8,709,795 8,886,944 93,622 2,056,903 - 2,150,525 49,202 100,378 149,580 14, 033, 868 14, 033, 868 2,179, 546 11, 812, 924 10, 815, 900 32, 923, 203 110, 733, 034 4,107,274 (1,647,807) (2,780,653) (13,389,937) (10,611,090) 88,500 2,879,612 1,320,567 11, 006,208 (3,823,767) - (38) (11,006,208) - 356,454 (206) (29,045) (29,251) 152,900 82,064 234,964 - 2,502 47,937 8,670,000 - 8,670,000 (8,806,014) - (8,806,014) - 11,595,000 11,595,000 (3,735,267) - 2,896,292 12, 971, 050 12, 069, 090 372,007 (1,647,807) 115,639 (418,887) 1,458,000 2,340,501 10,031,842 1,221,978 27,744,722 60,947,872 $ 2,712,508 $ 8,384,035 $ 1,337,617 $ 27,325,835 $ 62,405,872 City of Waterloo, Iowa Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities Year Ended June 30, 2014 Net change in fund balances - governmental funds Amounts reported for governmental activities in the statement of activities are different because: Capital outlays to purchase or construct capital assets are reported in the governmental funds as expenditures. However, those costs are reported in the statement of net position and are allocated over their estimated useful lives as depreciation expense in the statement of activities. The amounts of capital outlay and depreciation expense for the year are as follows: Capital outlay $ 25,094,056 Depreciation (14,032,586) The net effect of various miscellaneous transactions involving capital assets is to increase/ decrease net position: Proceeds from sale of capital assets Net loss on disposal of capital assets $ 1,458,000 11, 061,470 (47,937) (439,568) (487,505) Change in assets held for resale 391,935 The issuance of long-term debt provides current financial resources to governmental funds while repayment of the principal of long-term debt consumes current financial resources. These transactions have no effect on the change in net position in the statement of activities. Also, governmental funds report the effect of premiums and discounts when debt is first issued, whereas these amounts are deferred and amortized in the statement of activities. In addition, interest is accrued on outstanding debt in the statement of net position whereas in the governmental funds an interest expenditure is reported only when due. The following is a detail of the net effect on these differences in the treatment of long-term debt and related items: General obligation bonds issued for governmental purposes Economic development agreement issued Repayment of general obligation bond principal Repayment of other long-term debt principal Payment to escrow agent, including $246,013 deferred charge on refunding Bond discount Bond premium Amortization of bond discounts, premiums and deferred charges Change in accrued interest (20,265,000) (6,130) 8,638,499 248,445 8,806,014 29,251 (234,964) (62,759) 13,810 (2,832,834) Revenue in the statement of activities that does not provide current financial resources is not reported as revenue in the governmental funds: Current year 6,507,122 Prior year (5,100,987) Some expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds: Change in other post employment benefits obligation (106,660) Change in worker's compensation claims payable (140,000) Change in compensated absences and deferred compensation liabilities (35,204) Change in net position of governmental activities $ 10,715,337 See Notes to Basic Financial Statements. 26 woe s WASP BMW VW, Ifto City of Waterloo, Iowa Statement of Net Position Enterprise Funds June 30, 2014 Assets Current assets: Cash and cash equivalents Customer accounts receivable Accrued interest receivable Special assessments receivable Due from other governments: Waterloo Water Works Other Inventories Total current assets Noncurrent assets: Advances to other funds Restricted cash and cash equivalents Capital assets, net of accumulated depreciation Capital assets not being depreciated Net capital assets Total noncurrent assets Total assets Deferred Outflows of Resources Deferred charge on refunding See Notes to Basic Financial Statements. Sanitary Sewer Nonmajor - Sanitation Total 7,861,994 $ 2,776,925 1,006 51,901 789,279 3,568 17,383 3,179,925 $ 11,041,919 692,352 3,469,277 1,006 220,242 272,143 335,730 1,125, 009 26,785 30,353 17,383 11, 502, 056 4,455,034 15, 957, 090 27,003 11, 422, 674 85,259,686 5,414,168 11,701 105,770 1,260,977 38,704 11,528,444 86, 520, 663 5,414,168 90,673, 854 1,260,977 91,934,831 102,123, 531 1,378,448 103, 501, 979 113,625,587 5,833,482 119, 459, 069 209,513 209,513 27 Liabilities and Net Position Liabilities: Current: Accounts payable Retainages payable Accrued liabilities Current maturities of general obligation and revenue bonds Compensated absences and deferred compensation Accrued interest, revenue bonds Total current liabilities Noncurrent: Security deposits General obligation bonds, net bond discount and premium Revenue bonds Other postemployment benefits obligation Compensated absences and deferred compensation Total noncurrent liabilities Sanitary Sewer Non major - Sanitation Total 1,080,048 $ 190,227 141,086 3,740,800 185,596 6,450 152,663 $ 1,232,711 190,227 29,824 170,910 3,740,800 62,493 248,089 6,450 5,344,207 244,980 5,589,187 238,500 19, 712, 372 715,000 350,880 57,300 105,770 207,190 15,587 344,270 19,712,372 715,000 558,070 72,887 21,074,052 328,547 21,402,599 Total liabilities 26,418,259 573,527 26,991,786 _ Net position: Net investment in capital assets 78,659,888 1,260,977 79,920,865 Restricted for: Debt service 834,117 834,117 Improvements 475,982 475,982 Unrestricted 7,446,854 3,998,978 11,445,832 Total net position $ 87,416,841 $ 5,259,955 $ 92,676,796 28 City of Waterloo, Iowa Statement of Revenues, Expenses and Changes in Net Position Enterprise Funds Year Ended June 30, 2014 Sanitary Sewer Nonmajor - Sanitation Total Operating revenues: Charges for sales and service $ 12,827,253 $ 3,609,500 $ 16,436,753 Miscellaneous 18,048 18,048 Total operating revenues 12,845,301 3,609,500 16,454,801 Operating expenses: Salaries and benefits Contractual services Intra -city reimbursements Commodities Depreciation Total operating expenses 3,505,539 2,042,983 692,000 1,042,111 2,409,465 1,374,493 911,618 451,500 649,790 279,642 4,880,032 2,954,601 1,143, 500 1,691,901 2,689,107 9,692,098 3,667,043 13,359,141 Operating income (loss) 3,153,203 Nonoperating revenues (expenses): Interest income Intergovernmental Interest expense Amortization Loss on disposal of capital assets Total nonoperating revenues (expenses) (57,543) 3,095,660 18,046 7,076 272,755 (756,498) (55,333) (120) 25,122 272,755 (756,498) (55,333) (120) (793,785) 279,711 (514,074) Change in net position 2,359,418 Net position, beginning of year 85,057,423 Net position, end of year See Notes to Basic Financial Statements. 222,168 2,581,586 5,037,787 90,095,210 $ 87,416,841 $ 5,259,955 $ 92,676,796 29 City of Waterloo, Iowa Statement of Cash Flows Enterprise Funds Year Ended June 30, 2014 Sanitary Sewer Nonmajor - Sanitation Total Cash flows from operating activities: Receipts from customers and users $ 12,624,976 $ 3,627,915 $ 16,252,891 Payments to suppliers (3,419,540) (1,535,428) (4,954,968) Payments to or on behalf of employees (3,483,500) (1,353,650) (4,837,150) Payment for interfund services used (692,000) (451,500) (1,143,500) Net cash provided by operating activities 5,029,936 287,337 5,317,273 Cash flows from noncapital financing activities: Payments to interfund accounts Intergovernmental proceeds Net cash provided by noncapital financing activities Cash flows from capital and related financing activities: Purchase and construction of capital assets Proceeds from disposal of capital assets Proceeds from bonds, loans and notes, net bond premiums and deferred charge on refunding of $31,595 Principal paid on debt Interest paid on debt Net cash (used in) capital and related financing activities (3,185) - (3,185) 93,803 253,031 346,834 90,618 253,031 343,649 (3,526,682) (357,729) 4,015 23,405 (3,481, 500) (855,152) (3,884,411) 4,015 23,405 (3,481, 500) (855,152) (7,839,929) (353,714) (8,193,643) Cash flows from investing activities, interest received 17,040 7,076 24,116 Increase (decrease) in cash and cash equivalents (2,702,335) Cash and cash equivalents, beginning of year 21,987,003 193,730 (2,508,605) 3,091,965 25,078,968 Cash and cash equivalents, end of year $ 19,284,668 $ 3,285,695 $ 22,570,363 Reconciliation of cash and cash equivalents to statement of net position: Unrestricted cash and cash equivalents $ 7,861,994 $ 3,179,925 $ 11,041,919 Restricted cash and cash equivalents 11,422,674 105,770 11,528,444 (Continued) $ 19,284,668 $ 3,285,695 $ 22,570,363 30 City of Waterloo, Iowa Statement of Cash Flows (Continued) Enterprise Funds Year Ended June 30, 2014 Sanitary Sewer Nonmajor - Sanitation Total Reconciliation of operating income (loss) to net cash provided by operating activities: Operating income (loss) $ 3,153,203 $ (57,543) $ 3,095,660 Adjustments to reconcile operating income (loss) to net cash provided by operating activities: Depreciation 2,409,465 279,642 2,689,107 (Increase) decrease in accounts receivable (220,325) 18,415 (201,910) Decrease in inventories and prepaids 18,349 18,349 Increase (decrease) in accounts payable (361,470) 22,200 (339,270) Increase in security deposits 8,675 3,780 12,455 Increase in accrued liabilities 27,389 6,668 34,057 Increase in other post employment benefits obligation 8,620 1,720 10,340 Increase (decrease) in compensated absences and deferred compensation (13,970) 12,455 (1,515) Net cash provided by operating activities $ 5,029,936 $ 287,337 $ 5,317,273 Schedule of noncash capital and related financing activities: Payables for acquisition of capital assets $ 732,782 $ $ 732,782 Capitalized interest 85,458 85,458 Issuance of general obligation refunding bonds to defease outstanding debt 3,230,000 3,230,000 See Notes to Basic Financial Statements. 31 - McGladrey Independent Auditor's Report To the Honorable Mayor and Members of the City Council City of Waterloo, Iowa Waterloo, Iowa Report on the Financial Statements McGladrey LLP We have audited the accompanying financial statements of the governmental activities, the business -type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the City of Waterloo, Iowa (the City) as of and for the year ended June 30, 2014, and the related notes to the financial statements, which collectively comprise the City's basic financial statements as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We did not audit the financial statements of the discretely presented component units, Waterloo Water Works and Waterloo Convention & Visitors Bureau, Inc., which collectively represent 100 percent of the assets and revenues of the aggregate discretely presented component units. Those statements were audited by other auditors whose reports have been furnished to us, and our opinion, insofar as it relates to the amounts included for the discretely presented component units, is based solely upon the reports of the other auditors. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. The financial statements of Waterloo Convention & Visitors Bureau, Inc. were not audited in accordance with Government Auditing Standards. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall financial statement presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. 1 Member of the RSM International network of independent accounting, tax and consulting firms. Opinions In our opinion, based on our audit and the report of other auditors, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the City of Waterloo, Iowa as of June 30, 2014, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the Management's Discussion and Analysis on pages 3 through 14, schedule of funding progress for other postemployment benefit information on page 66 and budgetary comparison information on pages 67 through 73 be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic or historical context. We and other auditors have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial statements. The accompanying combining individual and nonmajor fund financial statements and other schedules and statements, listed in the table of contents as supplementary information, and the schedule of expenditures of federal awards, as required by the U.S. Office of Management and Budget Circular A-133, Audit of States, Local Governments and Nonprofit Organizations are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America by us and other auditors. In our opinion, based on our audit, the procedures performed as described above, and the report of the other auditors, the information is fairly stated, in all material respects, in relation to the basic financial statements as a whole. The accompanying introductory and statistical sections are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information has not been subjected to the auditing procedures applied in the audits of the basic financial statements, and accordingly, we do not express an opinion or provide any assurance on it. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated December 18, 2014 on our consideration of the City's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control over financial reporting and compliance. Davenport, Iowa December 18, 2014 2 City of Waterloo, Iowa Management's Discussion and Analysis For Fiscal Year Ended June 30, 2014 As management of the City of Waterloo, we offer readers of the City of Waterloo's financial statements this narrative overview and analysis of the financial activities of the City of Waterloo for the fiscal year ended June 30, 2014. We encourage readers to consider the information presented here in conjunction with additional information that we have furnished in our letter of transmittal, which can be found at pages iii -x of this report. Financial Highlights • The assets and deferred outflows of resources of the City of Waterloo exceeded its liabilities and deferred inflows of resources at the close of the most recent fiscal year by $406,125,782 (net position). Of this amount, $20,443,877 (unrestricted net position) may be used to meet the City's ongoing obligations to citizens and creditors. • The City's total net position increased by $13,296,923. • As of the close of this current fiscal year, the City of Waterloo's governmental funds reported combined ending fund balances of $62,405,872, an increase of $1,458,000 in comparison with the prior year. Approximately 7.9 percent of this total amount, $4,954,220, is available for spending at the City's discretion (unassigned fund balance), although some funds are legally limited for specified purposes. • At the end of the current fiscal year, unassigned fund balance for the General Fund was $10,184,876, or 23.7 percent of total General Fund expenditures. • The City of Waterloo's total long-term debt, decreased by $553,249 or 0.55 percent during the current fiscal year. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the City of Waterloo's basic financial statements. The City of Waterloo's basic financial statements are comprised of three components: (1) government -wide financial statements, (2) fund financial statements and (3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. Government -wide financial statements. The government -wide financial statements are designed to provide readers with a broad overview of the City of Waterloo's finances in a manner similar to a private - sector business. The statement of net position presents information about all of the City of Waterloo's assets, deferred outflows of resources, liabilities and deferred inflows of resources, with the difference between them reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City of Waterloo is improving or deteriorating. The statement of activities presents information illustrating how the government's net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave). 3 City of Waterloo, Iowa Management's Discussion and Analysis For Fiscal Year Ended June 30, 2014 Both of the government -wide financial statements distinguish functions of the City of Waterloo that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business -type activities). The governmental activities of the City of Waterloo include public safety, public works, health and social services, culture and recreation, community and economic development and general government. In addition, the convention bureau provides marketing services for tourism operated as a separate discretely presented component unit of the City. The business -type activities of the City of Waterloo include the sanitary sewer system and the solid waste system. The water utility is operated as a separate discretely presented component unit of the City. For detailed information about the Waterloo Convention & Visitors Bureau, Inc. or the Waterloo Water Works, please see their separate audited financial statements. The government -wide financial statements include only the City of Waterloo itself (known as the primary government) and its discretely presented component units, the Waterloo Water Works and Waterloo Convention and Visitors Bureau, Inc. The Waterloo Community School District and the Metropolitan Transit Authority provide services to the citizens of Waterloo but do not meet established criteria as component units of the City and thus are not included in this report. Fund financial statements. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City of Waterloo, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance - related legal requirements. All of the funds of the City of Waterloo can be divided into three categories: governmental funds, proprietary funds and fiduciary funds. Governmental funds. Governmental funds are used to account for essentially the same functions reported as governmental activities in the government -wide financial statements. However, unlike the government -wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near-term financial requirements. Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government -wide financial statements. By doing so, readers may better understand the long-term impact of the government's near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The City of Waterloo maintains 23 individual governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures and changes in fund balances for the General Fund, Trust and Agency Fund, Grants Fund, Tax Increment Financing Fund, Local Option Tax Fund and General Obligation Debt Service Fund, all of which are considered to be major funds. Data from the other 17 governmental funds are combined into a single, aggregated presentation. Individual fund data for each of these nonmajor governmental funds is provided in the form of combining statements elsewhere in this report. Proprietary funds. The City of Waterloo maintains two proprietary funds, which are used to report the same functions presented as business -type activities in the government -wide financial statements. Proprietary funds provide the same type of information as the government -wide financial statements, only in more detail. The proprietary fund financial statements provide separate information for the sanitary sewer fund and the sanitation fund. The sanitary sewer fund is considered to be a major fund of the City of Waterloo. 4 City of Waterloo, Iowa Management's Discussion and Analysis For Fiscal Year Ended June 30, 2014 Fiduciary funds. Fiduciary funds are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not reflected in the government -wide financial statements because the resources of those funds are not available to support the City of Waterloo's own programs. The accounting used for fiduciary funds is much like that used for proprietary funds. The City has one type of fiduciary fund, an agency fund. There were no assets held in the fiduciary fund as of June 30, 2014. Notes to the financial statements. The notes provide additional information that is essential to a full understanding of the data provided in the government -wide and fund financial statements. Other information. The City's budgetary comparison schedule and the other postemployment benefit plan schedule of funding progress are presented as required supplementary information immediately following the notes to the financial statements. The combining statements referred to earlier in connection with nonmajor governmental funds are presented immediately following the required supplementary information. Government -wide Financial Analysis As noted earlier, net position may serve over time as a useful indicator of a government's financial position. In the case of the City of Waterloo, assets and deferred outflows of resources exceeded liabilities and deferred inflows of resources by $406,125,782 at the close of the fiscal year ended June 30, 2014. By far the largest portion of the City of Waterloo's net position (87 percent) reflects its investment in capital assets (e.g., land, buildings and improvements, infrastructure and vehicles and equipment), less any related debt used to acquire those assets that is still outstanding. The City of Waterloo uses these capital assets to provide services to citizens; consequently, these assets are not available for future spending. Although the City of Waterloo's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. Statement of Net Position A condensed version of the Statement of Net Position as of June 30, 2014 and 2013 follows: Assets Current and other assets Capital assets Total assets City of Waterloo's Net Position Governmental Activities Business -Type Activities Total 2014 2013 2014 2013 2014 2013 $ 122,814,458 $ 119,181,001 $ 27,524,238 $ 29,919,170 $ 150,338,696 $ 149,100,171 324,002,481 313,428,516 91,934,831 89,925,422 415,937,312 403,353,938 446,816,939 432,609,517 119,459,069 119,844,592 566,276,008 552,454,109 Deferred outflows of resources Deferred charge on refunding 247,277 75,536 209,513 158,594 456,790 234,130 Liabilities Current liabilities Long-term liabilities Total liabilities Deferred inflows of resources Unavailable revenue 21, 066, 322 18, 586, 797 5,589,187 4,887,538 26,655,509 23,474,335 67,843,915 65,705,262 21,402,599 25,020,438 89,246,514 90,725,700 88,910,237 84,292,059 26,991,786 29,907,976 115, 902, 023 114, 200, 035 44,313,058 45,659,345 44,313,058 45,659,345 Net position Net investment in capital assets 273,871,470 264,695,106 79,920,865 74,508,694 353,792,335 339,203,800 Restricted 30,579,471 30,823,956 1,310,099 1,383,659 31,889,570 32,207,615 Unrestricted 8,998,045 7,214,587 11,445,832 14,202,857 20,443,877 21,417,444 Total net position $ 313,448,986 $ 302,733,649 $ 92,676,796 $ 90,095,210 $ 406,125,782 $ 392,828,859 5 City of Waterloo, Iowa Management's Discussion and Analysis For Fiscal Year Ended June 30, 2014 $31,889,570 of the City of Waterloo's net position (7.9 percent) represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net position ($20,443,877) may be used to meet the City's ongoing obligations to citizens and creditors. At the end of the current fiscal year, the City of Waterloo is able to report positive balances in all three categories of net position for the government as a whole, as well as for its separate governmental and business -type activities. The same situation held true for the prior fiscal year. The City's total net position increased by $13,296,923 during the current fiscal year. Governmental -type activities' net position increased by $10,715,337. This increase was largely related to the net effect of capital asset transactions. See page 26 for a reconciliation of this increase. The total business -type activities' net position increased by $2,581,586. This increase was due primarily to capital asset and related debt transactions. Statement of Activities A condensed version of the Statement of Activities as of June 30, 2014 and 2013 follows: City of Waterloo's Changes in Net Position Governmental Activities Business -Type Activities Total 2014 2013 2014 2013 2014 2013 Revenues: Program revenues: Charges for services $ 11,145,858 $ 9,857,960 $ 16,454,801 $ 15,901,289 $ 27,600,659 $ 25,759,249 Operating grants and contributions 11,938,221 14,967,188 272,755 273,869 12,210,976 15,241,057 Capital grants and contributions 12,668,122 9,364,734 13,585 12,668,122 9,378,319 General revenues: Property taxes 44,585,915 45,536,650 - 44,585,915 45,536,650 Other taxes 16,745,434 15,142,297 16,745,434 15,142,297 Other 2,865,983 3,971,496 25,122 16,555 2,891,105 3,988,051 Total revenues 99,949,533 98,840,325 16, 752, 678 16, 205, 298 116, 702, 211 115, 045, 623 Expenses: Public safety 31,773,269 31,913,280 - 31,773,269 31,913,280 Public works 28,531,525 24,938,888 - 28,531,525 24,938,888 Health and social services 293,173 299,282 - 293,173 299,282 Culture and recreation 11,265,704 10,491,266 11,265,704 10,491,266 Community and economic development 12,910,299 14,129,616 - 12,910,299 14,129,616 General government 2,111,172 3,714,993 - 2,111,172 3,714,993 Interest on long-term debt 2,349,054 2,680,614 2,349,054 2,680,614 Sanitary sewer 10,503,929 10,033,041 10,503,929 10,033,041 Sanitation 3,667,163 3,640,314 3,667,163 3,640,314 Total expenses Increase in net position before transfers Transfers 89,234,196 88,167,939 14,171, 092 13, 673, 355 103,405,288 101, 841,294 10, 715, 337 10, 672, 386 2,581,586 2,531,943 (4,740) 4,740 13, 296, 923 13, 204, 329 Change in net position 10,715,337 10,667,646 2,581,586 2,536,683 13,296,923 13,204,329 Net position, beginning 302,733,649 292,066,003 90,095,210 87,558,527 392,828,859 379,624,530 Net position, ending $ 313,448,986 $ 302,733,649 $ 92,676,796 $ 90,095,210 $ 406,125,782 $ 392,828,859 6 AMON City of Waterloo, Iowa Management's Discussion and Analysis For Fiscal Year Ended June 30, 2014 Total governmental activities' revenue for the current fiscal year was $99,949,533. The largest single revenue source for the City was property taxes of $44,585,915. Property taxes decreased by $950,735 (2.1 percent) during the year. This decrease is a result of a combination of factors, including a reduction in the assessed value of property of 3.3 percent, a reduction of 3.2 percent in the taxable value of property and an increase of 2.62 percent in the levy rate. Certain revenues are generated that are specific to governmental program activities. These totaled $35,752,201 during the fiscal year ended June 30, 2014. The graph below illustrates the comparison between the expenses by governmental activity type and the revenues generated that are specific to those activities. Expenses and Program Revenues — Governmental Activities $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 01 11 Public Safety Public Works Health and Culture and Community and General Interest on Social Services Recreation Economic Government Long-term Debt Development • Expense 0 Revenue The graph below shows the percentage of the total governmental revenues allocated by each revenue type. Revenues by Source — Governmental Activities Other taxes 16% Other 3% Charges for services 11% Operating grants and contributions 12% Property Taxes 45% 7 Capital grants and contributions 13% City of Waterloo, Iowa Management's Discussion and Analysis For Fiscal Year Ended June 30, 2014 Total business -type activities' revenue for the fiscal year was $16,752,678. $16,727,556 of this revenue was generated for specific business -type activity expenses. The graph below shows a comparison between the business -type activity expenses and program revenues. Expenses and Program Revenues — Business -type Activities $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 Sanitary Sewer Sanitation The graph below shows the breakdown of revenues by source for the business -type activities. Revenues by Source — Business -type Activities Operating grants and contributions 2% Capital grants and contributions 1% Charges for services 97% ■ Expense ❑ Revenue Business -type activities. Business -type activities increased the City of Waterloo's net position by $2,581,586, accounting for 19 percent of the growth in the City's net position. This increase was due primarily to the generation of operating revenue that was used for the construction of mandated sewer system improvements and to repay related debt. Actual operating revenue was slightly less than expected, due primarily to less use by industrial customers. Capital expenses were less than planned, resulting in additional cash held at June 30, 2014. 8 City of Waterloo, Iowa Management's Discussion and Analysis For Fiscal Year Ended June 30, 2014 Financial Analysis of the Government's Funds As noted earlier, the City of Waterloo uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. Governmental funds. The focus of the City of Waterloo's governmental funds is to provide information on near-term inflows, outflows and balances of spendable resources. Such information is useful in assessing the City of Waterloo's financing requirements. In particular, unassigned fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. As of the end of the current fiscal year, the City of Waterloo's governmental funds reported combined ending fund balances of $62,405,872, an increase of $1,458,000 in comparison with the prior year. Fund balance in the amount of $57,451,652 is not available for new spending because it is nonspendable or has already been restricted, committed or assigned for a variety of purposes. Approximately 7.9 percent of total fund balance or $4,954,220, constitutes unassigned fund balance. The General Fund is the chief operating fund of the City of Waterloo. At the end of the current fiscal year, unassigned fund balance of the General Fund was $10,184,876, while total fund balance was $23,712,171. As a measure of the General Fund's liquidity, it may be useful to compare both unassigned fund balance and total fund balance to total fund expenditures. Unassigned fund balance represents 24 percent of total General Fund expenditures, while total fund balance represents 55 percent of that same amount. Several significant items contributed to the increase in unassigned fund balance at June 30, 2014. The City originally budgeted to use unassigned fund balance of $1,000,000 for general fund operations for the year ended June 30, 2014.This amount was included in assigned fund balance at June 30, 2013. In addition to the planned use of fund balance, a number of different activities contributed to the overall General Fund results. The Fire department spent $203,523 less than budgeted, primarily due to vacant positions, and collected $122,950 more revenue than budgeted, consisting primarily of increased ambulance revenue collections. The police department spent $136,494 less than expected for dispatch services and other commodities and collected $21,435 more in various categories of revenue. The City spent $63,432 less than budgeted for Animal Control services, primarily due to delays in filling positions. Building Inspections revenue was $162,064 more than budgeted, due to roof repairs made to many buildings as a result of a hail storm, in addition to new construction. Expenses for the Central Garage were $62,135 less than budgeted, primarily due to vacant positions. The Central Garage Motor Pool activity collected $93,683 less net revenue than expected. The Airport spent $85,167 less than budgeted, due primarily to a vacant position. Airport revenue was $33,924 more than budgeted due to increases in rental agreement rates. The Center for the Arts spent $67,051 less than budgeted, due to vacant positions and a restructuring and collected $5,078 more revenue than expected. The Library spent $34,292 less than budgeted, but also received $11,454 less revenue than expected. The Leisure Services department spent $199,051 less than budgeted on property -tax supported activities, due to vacant positions, while actual revenues were $48,689 less than the amount budgeted, due primarily to cool, rainy weather that reduced outdoor activity registrations. The Planning & Zoning department spent $52,436 more than budgeted, primarily due to increased maintenance expenses for properties acquired for development. The Clerk/Finance department spent $276,470 less than budgeted. Expenses for the City Attorney's office were $108,232 less than budgeted, due to less general legal services used during the year than expected. $96,107 less was spent by the Facilities Maintenance department than expected for various reasons, including an employee being off work due to an injury. Additionally, the City budgeted to use $271,063 in unassigned fund balance at June 30, 2014 for operations for the year ending June 30, 2015 for expected property valuation appeal settlements. Variances in actual results versus amounts budgeted as well as the budgeted use of fund balance for future operations resulted in a net increase in unassigned fund balance of $1,277,208. 9 City of Waterloo, Iowa Management's Discussion and Analysis For Fiscal Year Ended June 30, 2014 Health insurance costs were significantly less than expected, resulting in an increase in fund balance restricted for health claims of $3,109,916. The city didn't budget to use fund balance to support future operations with the certified budget, resulting is a reduction in Assigned Fund balance of $888,261. Trust & Agency Fund— The net decrease in fund balance during the current year was $69,755, resulting from pension expense for the Fire Department being under -budgeted and receiving less property tax revenue than expected due to property valuation court settlements. nn The General Obligation Debt Service Fund—The net increase in fund balance of $115,639 during the I I current year is largely due to expense savings from refunding debt transactions. The Grants Fund—Several large grant -funded projects were under construction during the year for which grant reimbursements were not received by year-end, increasing the temporary deficit fund balance by $559,837. TIF Fund—The total fund balance of $2,712,508, is restricted for the payment of debt service related to tax increment financing district projects. The net increase in fund balance during the current year was $372,007 and is the result of timing differences between revenue collections and the payment of TIF obligations. Local Option Tax Fund – The net decrease in fund balance of $1,647,807 is due to good construction weather that allowed more work to be completed on contracts in the current year. The previous spring was a late spring that slowed construction for the prior fiscal year. Proprietary funds. The City of Waterloo's proprietary funds provide the same type of information found in the government -wide financial statements, but in more detail. Total net position of the sanitary sewer fund at the end of the year was $87,416,841, an increase of $2,359,418. This increase was due primarily to the continued investment in the construction of mandated sewer system improvements using bond funds sold in prior years. Other factors concerning the finances of the sanitary sewer fund have already been addressed in the discussion of the City of Waterloo's business -type activities. Budgetary Highlights In accordance with the Code of Iowa, the City Council annually adopts a budget on the modified cash basis following required public notice and hearing for all funds. The annual budget may be amended during the year utilizing similar statutorily prescribed procedures. Formal and legal budgetary control is based upon ten major classes of disbursements known as functions, not by fund or fund type. These ten functions are: public safety, public works, health and social services, culture and recreation, community and economic development, general government, debt service, capital projects, business -type and non -program. Function disbursements required to be budgeted include disbursements for the general fund, special revenue funds, debt service fund, capital projects funds and permanent funds. Although the budget document presents function disbursements by fund, the legal level of control is at the aggregated function level, not at the fund or fund type level. These budget amendments are reflected in the final budgeted amounts. Differences between the original budget and the final amended budget for the City of Waterloo are summarized below. r Irmd City of Waterloo, Iowa Management's Discussion and Analysis For Fiscal Year Ended June 30, 2014 The total original expenditure budget including transfers out of $165,331,872 was increased to $186,294,625 (an increase of $20,962,753). • The City added project budgets for several Public Safety department grants and expenses funded with other miscellaneous revenue that were approved after the original budget certification date as well as increased expenditures for the ambulance activity ($0.2 million). • The City amended the budget to increase expenditures for fuel, vehicle parts and equipment repairs, in addition to adding an air service development project at the airport and adding FAA grant carryover for construction projects at the airport that continued longer than originally expected into FY2014 ($1.5 million). • Expenditures were increased for additional grants and donations received for Leisure Services, Cultural/Arts and the Library ($0.5 million). • The City increased expenditures to reflect use of reserve funds for Section 8 housing assistance payments, to reflect additional federal HOME grant funds and disaster recovery grant funds for new construction, to reflect the use of additional hotel -motel taxes for building improvements at the Five Sullivan Brothers Convention Center as well as reflect additional maintenance expenses for city owned property ($1.2 million). • The City amended the debt service budget to provide for an anticipated refunding bond issue in June 2014 ($12.6 million). • Expenditures were increased for capital projects approved for design and construction after the original budget certification date and also to reflect work completed during the current year on capital projects that were originally included in the prior year budget ($1.4 million). • Transfers out were increased to reflect the sewer portion of the refunding bond issue as well as an increased transfer from the general fund to the capital projects fund ($3.6 million). The total original revenue budget, including other financing sources of $159,676,150 was increased to $178,411,849 (an increase of $18,735,699). • State and federal grant revenue was increased to reflect several additional grants awarded after the original budget certification for such things as public safety projects, airport improvements, disaster recovery and residential housing rehabilitation, as well as others ($1.8 million). • Amendments were made to various miscellaneous charges for services to reflect higher revenues than originally anticipated with the certified budget ($0.1 million). • Donation revenue was increased to reflect additional donations received from the Black Hawk County Gaming Association as well as other entities for various City projects ($0.6 million). • The City amended the original budget for debt proceeds to reflect bond proceeds from anticipated general obligation and sewer bond refunding issues ($12.6 million). • Transfers in were increased to reflect the sewer portion of the refunding bond issue as well as an increased transfer to the capital projects fund from the general fund (3.6 million). See pages 67 through 73 for the Budgetary Comparison Schedule - Budget and Actual (Modified Cash Basis) — All Governmental Funds and Proprietary Funds. 11 City of Waterloo, Iowa Management's Discussion and Analysis For Fiscal Year Ended June 30, 2014 Capital Asset and Debt Administration Capital Assets. The City of Waterloo's investment in capital assets for its governmental and business - type activities as of June 30, 2014, amounts to $415,937,312 (net of accumulated depreciation) as reflected in the following table. The total increase in the City of Waterloo's investment in capital assets for the current fiscal year was 3.1 percent (a 3.4 percent increase for governmental activities and a 2.2 percent increase for business -type activities). This investment in capital assets includes land, buildings and improvements, park facilities, vehicles and equipment, and roads, highways and bridges (also referred to as infrastructure assets) placed in service since July 1, 1980. City of Waterloo's Capital Assets at Fiscal Year End (Net of Depreciation) Governmental Activities Business -Type Activities Total 2014 2013 2014 2013 2014 2013 Land $ 40,638,156 $ Land held for redevelopment 8,048,966 Buildings and improvements 53,440,645 Other improvements Software 423,419 Infrastructure 197,152,848 Furniture, vehicles, machinery and equipment 10,580,119 Construction -in -progress 13,718,328 40,023,926 $ 348,055 $ 348,055 $ 40,986,211 $ 40,371,981 6,550,246 - 8,048,966 6,550,246 45,131,305 50,512,767 49,265,126 103,953,412 94,396,431 31,664,375 31,227,422 31,664,375 31,227,422 484,545 7,976 11,964 431,395 496,509 187,727,614 197,152,848 187,727,614 9,849,799 4,335,545 2,020,345 14,915,664 11,870,144 23,661,081 5,066,113 7,052,510 18, 784,441 30,713,591 $ 324,002,481 $ 313,428,516 $ 91,934,831 $ 89,925,422 $ 415,937,312 $ 403,353,938 .1110. 41 IMO Major capital assets events during the current fiscal year included the following: .. • The City continued to acquire land and buildings in the Downtown Master Plan Redevelopment Area at a total cost of $497,000 as well as land for continued development in the San Marnan TIF District at a cost of $858,000. In addition, the city acquired property in the Rath, Logan and NE Industrial Park TIF Districts for economic development in the amount of $1,047,000. • Buildings and improvements completed in the amount of $11,423,000 included the new Public Works Building, playground equipment at Gates Park, a new shelter at Cedar Vista Park, a restroom at the Riverview Recreation Area, parking lot improvements at Byrnes Park, reconstruction of Taxiway B and an overlay of Taxiway E at the Waterloo Regional Airport. • The city invested $1.3 million in new vehicles, equipment, and software for various city departments. The most significant of these was the scoreboard at Young Arena funded with donations and a new city phone and voicemail system. • Significant investments in street construction, reconstruction and overlay programs funded with local option taxes and grants were completed ($13.7 million) and transferred to infrastructure assets. Another $4.3 million in storm water and flood protection improvements were completed and transferred to infrastructure assets, including new lift stations at Westfield Avenue, Vinton Street and Virden Creek. An additional $7.5 million was invested in new street construction, repair of existing streets and construction of storm water improvements still in progress at June 30, 2014. • Construction of the UV Disinfection Facility was completed and added to sanitary sewer assets at a cost of $4.9 million. An additional $3.7 million was invested in sanitary sewer construction still in progress at June 30, 2014. Additional information about the City of Waterloo's capital assets can be found in Note 6 of this report. Mina City of Waterloo, Iowa Management's Discussion and Analysis For Fiscal Year Ended June 30, 2014 Long-term liabilities. At the end of the current fiscal year, the City of Waterloo had total bonded debt outstanding of $92,635,000. Of this amount, $90,725,000 is comprised of debt backed by the full faith and credit of the government. The remainder of the City of Waterloo's bonded debt ($1,910,000) represents bonds secured solely by specified revenue sources (i.e., revenue bonds). The City has incurred other debt to construct Ridgeway Towers, purchase land in the City's industrial parks and complete projects, as well as purchase equipment. The City has obligations to employees for benefit time not used at fiscal year end. During the current fiscal year the balance due on these obligations decreased by $193,249. City of Waterloo Long-term Outstanding Debt Governmental Activities Business -Type Activities Total 2014 2013 2014 2013 2014 2013 Bonded Debt: General obligation bonds $ 68,505,400 $ 65,438,900 $ 22,219,600 $ 24,441,100 $ 90,725,000 $ 89,880,000 Revenue bonds 1,910,000 3,115,000 1,910,000 3,115,000 Total bonded debt 68,505,400 65,438,900 24,129,600 27,556,100 92,635,000 92,995,000 Other Debt: Loans and notes 2,282,005 2,524,320 2,282,005 2,524,320 Deferred compensation 18,958 31,285 5,781 9,137 24,739 40,422 Compensated absences 3,917,953 3,855,045 315,195 313,354 4,233,148 4,168,399 Total other debt 6,218,916 6,410,650 320,976 322,491 6,539,892 6,733,141 Total long-term debt outstanding $ 74,724,316 $ 71,849,550 $ 24,450,576 $ 27,878,591 $ 99,174,892 $ 99,728,141 The City of Waterloo's total long-term liabilities decreased by $553,249 (0.55 percent) during the current fiscal year. The government issued general obligation bonds in the amount of $23,550,000 during the current fiscal year, including $8,515,000 of general obligation refunding bonds issued to take advantage of more favorable interest rates. The City of Waterloo maintains an Aa2 rating from Moody's Investor Services, Inc. for general obligation debt and an Aa3 rating for sewer revenue debt. State statutes limit the amount of general obligation debt a governmental entity may issue to 5 percent of its total assessed valuation. The current debt limitation for the City of Waterloo is $188,105,317, which is significantly greater than the City of Waterloo's outstanding general obligation debt ($91,412,408) and other debt subject to debt limitation ($2,281,997). The total debt subject to this limitation is $93,694,405, resulting in available debt margin of $94,410,913. Additional information about the City of Waterloo's long-term liabilities can be found in Note 9 of this report. 13 City of Waterloo, Iowa Management's Discussion and Analysis For Fiscal Year Ended June 30, 2014 Economic Factors and Next Year's Budgets and Rates Property taxes provide 47 percent of General Fund revenues. Over the past five years, citywide assessed valuations have risen an average of 0.6 percent annually, while property tax regulations imposed by the State of Iowa resulted in taxable values increasing by an average of 2.2 percent over that same time period. The fiscal 2015 budget reflects total property tax and utility excise tax revenue to decline by 1.7 percent. The franchise fee of 2 percent for gas and electric utilities that was implemented effective July 1, 2013 to diversify revenue sources was increased to 3 percent effective July 1, 2014. This revenue source is expected to generate approximately $2.5 million in revenue for fiscal 2015. Personnel costs make up a significant portion of City operating costs. Wage increases identified in contractual bargaining agreements are 2.9 percent for fiscal year 2015. The employer contribution rate required for the Municipal Fire and Police Retirement System increased by 0.96 percent, while the contribution rate for the Iowa Public Employees Retirement System remained at the same rate for fiscal 2014. After many years of increases in health care costs, the anticipated health care costs for the year ending June 30, 2014 are expected to decline. Federal and state mandates for clean water continue to result in additional costs both for sewer system users and property taxpayers. The current national economic environment continues to have an impact on the local economy, although to a lesser degree through the date of this report. Sales tax revenue is expected to be stable. Residential property values remain at a stable level. These factors were considered in preparing the City of Waterloo's budget for fiscal year 2015. Requests for Information This financial report is designed to provide a general overview of the City of Waterloo's finances for all those with an interest in the government's finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to: Michelle C. Weidner, CPA, Chief Financial Officer, City of Waterloo, 715 Mulberry Street, Waterloo, Iowa 50703. 14 City of Waterloo, Iowa Index to the Notes to Basic Financial Statements Note Number Title Page Number 1 Nature of Operations, Reporting Entity, Basis of Presentation, 33 - 42 Measurement Focus and Basis of Accounting and Summary of Significant Accounting Policies 2 Cash and Investments 42 - 43 3 Leasing Activities 43 4 Loans and Notes 44 - 45 5 Interfund Activity 45 - 46 6 Capital Assets 47 - 50 7 Deferred Compensation Plans 50 8 Compensated Absences 51 9 Long -Term Liabilities 52 - 57 10 Operating Leases 57 11 Retirement Systems 57 - 58 12 Deficit Fund Balances 59 13 Commitments 59 14 Other Postemployment Benefits 59 - 61 15 Employee Health Care Plan 61 16 Worker's Compensation Plan 62 17 Joint Ventures and Jointly Governed Organizations 62 18 Industrial Development Revenue Bonds 62 19 Risk Management 63 20 Contingencies 63 21 Fund Balances 64 22 New GASB Statements and Pending Pronouncements 65 32 City of Waterloo, Iowa Notes to Basic Financial Statements Note 1. Nature of Operations, Reporting Entity, Basis of Presentation, Measurement Focus and Basis of Accounting and Summary of Significant Accounting Policies Nature of operations: The City of Waterloo (City) is a political subdivision of the state of Iowa located in Black Hawk County. It was incorporated in 1868 and operates under the Home Rule provisions of the Constitution of Iowa. The City operates under the Mayor -Council form of government with the full-time Mayor and seven part-time City Council members elected on a nonpartisan basis. The Mayor is elected for a two-year term. City Council members from five wards plus two at -large are elected for staggered four-year terms. The City provides numerous services to citizens including public safety, public works, health and social services, culture and recreation, community and economic development and general government services. The City also provides sanitary sewer and sanitation (garbage pickup) utilities for its citizens. Through its component unit, Waterloo Water Works, water utility services are also provided. Reporting entity: In accordance with Governmental Accounting and Financial Reporting Standards, the basic financial statements include all funds, organizations, agencies, boards, commissions, authorities and material component units and have been prepared in conformity with accounting principles generally accepted in the United States of America, as applied to governmental units. The Governmental Accounting Standards Board (GASB) is the accepted standard setting body for establishing governmental accounting and financial reporting principles. The City has considered all potential component units for which it is financially accountable, and other organizations for which the nature and significance of their relationship with the City are such that exclusion would cause the City's financial statements to be misleading or incomplete. The GASB has set forth criteria to be considered in determining financial accountability. These criteria include appointing a voting majority of an organization's governing body, and (1) the ability of the City to impose its will on that organization or (2) the potential for the organization to provide specific benefits to, or impose specific financial burdens on, the City. These financial statements present the City of Waterloo (the primary government) and its discretely presented component units, the Waterloo Water Works and Waterloo Convention & Visitors Bureau, Inc. Complete financial statements of the Waterloo Water Works component unit can be obtained from the Waterloo Water Works administrative office, 325 Sycamore Street, Waterloo, Iowa. Complete financial statements of the Waterloo Convention & Visitors Bureau, Inc. can be obtained from their office at 313 East 5th Street, Waterloo, Iowa. Blended component unit: The Waterloo Housing Authority (Authority) is governed by a board that includes all seven members of the City Council plus two members appointed by the Mayor, subject to approval of a majority of the City Council, for a total of nine members. Although the Authority is considered legally separate from the City, it receives administrative support from the various departments within the City's General Fund. Due to the nature of its relationship with the City, the Authority is considered part of the primary government. The Authority is reported as a special revenue fund. Discretely presented component units: Waterloo Water Works: The Waterloo Water Works is a component unit that is legally separate from the City, but is financially accountable to the City. The Waterloo Water Works is governed by a three-member board appointed by the City Council and its operating budget is subject to the review of the City Council. The Waterloo Water Works operates on a calendar year-end and prepares its financial statements in accordance with accounting principles generally accepted in the United States of America. Due to the different year-end, the amount reported by the Waterloo Water Works as due to the primary government and the primary government's due from the Waterloo Water Works do not agree by $66,898. 33 City of Waterloo, Iowa — Notes to Basic Financial Statements Note 1. Nature of Operations, Reporting Entity, Basis of Presentation, Measurement Focus and Basis of Accounting and Summary of Significant Accounting Policies (Continued) Waterloo Convention & Visitors Bureau, Inc.: The Waterloo Convention & Visitors Bureau, Inc. is a nonprofit corporation and a component unit of the City whose purpose is to strengthen the local economy by competitively marketing the area as a destination for conventions, tour groups, sporting events and individual travelers. The Organization's operations are funded primarily by an allocation of the local hotel/motel tax from the City's local transient guest tax. By ordinance, the City allocates 50 percent of the tax to the Organization. The Organization is governed by a 15 -member Board of Directors. Five members are appointed by the City, five are appointed by the Greater Cedar Valley Chamber of Commerce and the other five are elected by other members of the Organization's Board. Although the City does not appoint the voting majority of the Organization's Board of Directors, the Organization has been determined to be fiscally dependent on the City. Basis of presentation: Government -wide financial statements: The statement of net position and the statement of activities report information on all the nonfiduciary activities of the City. For the most part, the effect of interfund activity has been removed from these statements. However, interfund services provided and used are not eliminated in the process of consolidation. Governmental activities, which normally are supported by tax and intergovernmental revenue, are reported separately from business -type activities, which rely to a significant extent on fees and charges for support. Likewise, the primary government is reported separately from the legally separate Waterloo Water Works and Waterloo Convention & Visitors Bureau, Inc. component units. The statement of net position presents the City's nonfiduciary assets and deferred outflows of resources and liabilities and deferred inflows of resources, with the difference reported as net position. The statement of activities demonstrates the degree to which the direct and indirect expenses of a given program or function are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific program or function. Program/function revenue includes: (1) charges to customers or applicants who purchase, use or directly benefit from goods, services or privileges provided by a given program/function and (2) grants, contributions and other resources that are restricted to meeting the operational or capital requirements of a particular program/function. Taxes and other items not properly included among program revenue are reported instead as general revenue. Fund financial statements: Separate financial statements are provided for governmental and proprietary funds. The focus of fund financial statements is on major funds. Major individual governmental funds and the major enterprise fund are reported as separate columns in the fund financial statements. All remaining governmental funds are aggregated and reported as other nonmajor governmental funds. The other enterprise fund is reported in a separate column on the enterprise funds financial statements as a nonmajor fund. tint INEW vane r 34 — City of Waterloo, Iowa - Notes to Basic Financial Statements Note 1. Nature of Operations, Reporting Entity, Basis of Presentation, Measurement Focus and Basis of Accounting and Summary of Significant Accounting Policies (Continued) Description of funds: The accounts of the City are organized on the basis of funds, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self -balancing accounts that comprise its assets, deferred outflows of resources, liabilities, deferred inflows of resources, reserves, fund balance/net position, revenue and expenditures or expenses, and other financing sources and uses, as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The various funds are grouped, in the financial statements in this report, into categories as follows: Governmental Fund Types: Governmental fund types are those funds through which most governmental functions typically are financed. Governmental fund reporting focuses on the sources, uses and balances of current financial resources. Expendable assets are assigned to the various governmental funds according to the purposes for which they may or must be used; current liabilities are assigned to the fund from which they are paid; and the difference between governmental fund assets and liabilities, the fund equity, is referred to as "fund balance." The measurement focus is upon determination of changes in financial position, rather than upon net income determination. The following are the City's governmental fund types: General fund is used to account for and report all financial resources not accounted for and reported in another fund. Special revenue funds are used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specified purposes other than debt service or capital projects. Debt service funds are used to account for and report financial resources that are restricted, committed, or assigned to expenditure for principal and interest on long-term debt. Capital projects funds are used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets. The City had the following major governmental funds: General Fund is used to account for and report all financial resources not accounted for and reported in another fund. Trust and Agency (Employee Benefits) Special Revenue Fund is required by the Code of Iowa to account for property taxes levied for employee benefits. This fund either pays benefits as expenditures (primarily police and fire pension costs) or transfers cash to the General Fund to reimburse allowable benefits paid from that fund. Grants Fund is used to account for resources received for various federal and Iowa funded projects which are not accounted for elsewhere and are restricted to specific programs. Tax Increment Financing Fund is used to account for the accumulation of resources from tax increment financing projects, payment of contracted rebates and other obligations related to the projects and transfers to the GO Debt Service Fund and/or other funds to reimburse the other funds for expenditures on the projects. General Obligation Debt Service Fund is required by the Code of Iowa to account for the accumulation of resources for, and payment of, debt service on general obligation long-term debt. 35 City of Waterloo, Iowa Notes to Basic Financial Statements Note 1. Nature of Operations, Reporting Entity, Basis of Presentation, Measurement Focus and Basis of Accounting and Summary of Significant Accounting Policies (Continued) Local Option Tax Fund is used to account for resources provided from a 1 percent sales tax approved by the citizens of Waterloo which is restricted for the construction, reconstruction and repair of City streets. Proprietary Fund Type: Proprietary fund types are used to account for a government's ongoing organizations and activities which are similar to those often found in the private sector. The measurement focus is upon income determination, financial position and cash flows. Enterprise funds are used to account for operations (a) that are financed and operated in a manner similar to that of a private business enterprise where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges or (b) where the governing body has decided that periodic determination of revenue earned, expenses incurred and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. The City had the following major proprietary fund: Sanitary Sewer Fund: Operates the sewage collection system and wastewater treatment plant. Fiduciary Fund Type: To account for assets held by a governmental unit in a trustee capacity or as an agent for individuals, private organizations, other governmental units and/or other funds. Agency Fund: This is an Agency Fund used to account for property taxes collected on behalf of the Metropolitan Transit Agency, Water Works kill water assessments, and building permits passed through to Black Hawk County. Measurement focus and basis of accounting: The government -wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund financial statements. Agency funds follow accrual basis of accounting but do not have a measurement focus as they report only assets and liabilities. Revenue is recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenue in the year for which they are levied. Grants and similar items are recognized as revenue at the same time the related asset is recorded. For reimbursable grants, the asset is recorded as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenue is recognized as soon as it is both measurable and available. Revenue is considered to be available when it is collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the City considers revenue to be available if it is collected within 60 days of the end of the fiscal year. Property taxes when levied for, charges for services, intergovernmental revenue (shared revenue, grants and reimbursements from other governments) and interest are considered to be measurable and are recognized as revenue, if available. All other revenue items are considered to be measurable and available only when cash is received by the City. 36 City of Waterloo, Iowa Notes to Basic Financial Statements Note 1. Nature of Operations, Reporting Entity, Basis of Presentation, Measurement Focus and Basis of Accounting and Summary of Significant Accounting Policies (Continued) Expenditures are generally recorded when a liability is incurred, as under accrual accounting. However, principal and interest on long-term debt, claims and judgments and compensated absences are recorded as expenditures only when payment is due. Capital asset acquisitions are reported as expenditures in governmental funds. Proceeds of general long-term debt, premiums and discounts on the issuance of long-term debt and acquisitions under capital leases are reported as other financing sources. Under terms of grant agreements, the City funds certain programs by a combination of specific cost - reimbursement grants and general revenue. It is the City's policy to first apply cost -reimbursement grant resources to such programs and then by general revenue. Proprietary funds distinguish operating revenue and expenses from nonoperating items. Operating revenue and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenue of the City's enterprise funds are charges to customers for services. Operating expenses include the costs of services and administrative expenses. All revenue and expenses not meeting this definition are reported as nonoperating revenue and expenses. Budgets and budgetary accounting: The budgetary comparison and related disclosures are reported as required supplementary information. Summary of significant accounting policies: The significant accounting policies followed by the City include the following: Cash, pooled investments and cash equivalents: The cash balances of most City funds are pooled and deposited into interest-bearing demand deposit accounts. Interest earned on investments is allocated among funds in the ratio of cash provided by the fund unless otherwise provided by law. Interest earned by the Road Use Tax Fund is allocated to the General Fund. Investments consist of nonnegotiable certificates of deposit and deposits in Iowa Public Agency Investment Trust money market accounts which are stated at amortized cost. For purposes of the statement of cash flows, all short-term cash investments that are highly liquid (including restricted assets) are considered to be cash equivalents. Cash equivalents are readily convertible to known amounts of cash and, at the day of purchase, have a maturity date no longer than three months. Receivables and payables: Receivables are reported net of any allowance for uncollectible accounts. As of June 30, 2014, the General Fund had allowances for uncollectible customer accounts totaling $1,049,682. Property taxes receivable are recognized on the levy or lien date, which is the date that the tax asking is certified by the City to the County Board of Supervisors. Current year delinquent property taxes receivable represent unpaid taxes from the current year. The succeeding year property taxes receivable represent taxes certified by the City to be collected in the next fiscal year for the purposes set out in the budget for the next fiscal year. By statute, the City is required to certify its budget to the County Auditor by March 15 of each year for the subsequent fiscal year. However, by statute, the tax asking and budget certification for the following fiscal year becomes effective on the first day of that year. Although the succeeding year property taxes receivable have been recorded, the related revenue is reported as a deferred inflow of resources (unavailable revenue) and will not be recognized as revenue until the year for which it is levied. 37 City of Waterloo, Iowa Notes to Basic Financial Statements Note 1. Nature of Operations, Reporting Entity, Basis of Presentation, Measurement Focus and Basis of Accounting and Summary of Significant Accounting Policies (Continued) Property tax revenue which became due and collectible in September and March of the fiscal year with a 11/2 percent per month penalty for delinquent payments; was based on January 1, 2012 assessed property valuations; was for the tax accrual period July 1, 2013 through June 30, 2014; and reflected the tax asking contained in the budget certified to the County Board of Supervisors in March 2013. Special assessments are levied against certain property owners and become liens against the property benefited by the improvement. Special assessments receivable consist of current assessments which are due within one year, delinquent assessments remaining unpaid after the due date, uncollected assessments which have been levied, but are not due within one year. Customer accounts receivable consist of amounts owed from private individuals or organizations for goods and services. Loans and notes consist of amounts advanced to private individuals or organizations. Collections of principal and interest from loans and notes made from federal funds are program income of the federal program when received in cash. Due from other governments consists of grants, shared revenue and amounts collected by other governments on behalf of the City. Inventories and prepaids: Inventories are valued at cost using the first-in/first-out (FIFO) method. The cost of governmental fund -type inventories are recorded as expenditures when purchased. Inventories and prepaids recorded in the governmental fund types do not reflect current available resources; therefore, an equivalent portion of fund balance is nonspendable. Prepaids consist primarily of a deposit for insurance deductibles and premiums paid in advance. Assets held for sale: Land and buildings acquired for rehabilitation and held for sale by the City is recorded at the lower of cost or fair value (specific identification basis). The cost of land acquired and construction costs incurred by the City at year-end amounted to $504,002 and was carried at lower of cost or fair value of $391,935. The cost associated with these assets are reported as expenditures in the governmental funds as they do not represent a current financial resource and are reported as assets on the government -wide statement of net position. Restricted assets: Certain assets of the governmental funds are classified as restricted assets because their use is completely restricted by donors, bond indentures, contracts or grant agreements. Certain proceeds of the City's enterprise fund revenue bonds, as well as certain resources set aside for their repayment, are classified as restricted assets on the statement of net position because their use is limited by applicable bond covenants. The "revenue, operations and maintenance" account is used to report resources set aside to subsidize potential deficiencies from the City's operation that could adversely affect debt service payments. The "revenue bond debt sinking" account is used to segregate resources accumulated for debt service payments over the next 12 months. The "revenue bond debt reserve" account is used to segregate 10 percent of the original face value of bond issues which are still outstanding to provide payments due if the "debt sinking" balance is not adequate. The "revenue bond improvements" account is used to report resources set aside to meet unexpected contingencies or to fund asset renewals and replacements. The "project" account is used to report those proceeds of bond issuances that are restricted for use in construction. City of Waterloo, Iowa Notes to Basic Financial Statements Note 1. Nature of Operations, Reporting Entity, Basis of Presentation, Measurement Focus and Basis of Accounting and Summary of Significant Accounting Policies (Continued) Bond discounts, premiums and issuance costs: In the government -wide financial statements and proprietary fund types in the fund financial statements, bond premiums and discounts are deferred and amortized over the life of the bonds using the effective interest method. Bond issuance costs are reported as an expense in the year the costs are incurred. In the fund financial statements, governmental fund types recognize bond premiums and discounts during the current period. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Bond issuance costs are reported as an expenditure in the year the costs were incurred. Interest capitalized: Construction period interest for business -type activities is capitalized. For projects paid with taxable bonds, interest is capitalized at the amount of cash paid at the effective interest rate to the earlier of the date the asset is placed in service or year-end. Interest on tax- exempt debt used for construction is capitalized at the amount incurred, offset by earnings realized by investing debt proceeds until needed. $85,458 of interest expense in the Sanitary Sewer Fund was capitalized during the year ended June 30, 2014. Capital assets: Capital assets are reported in the applicable governmental or business -type activities columns in the government -wide statement of net position and in the fund financial statements for proprietary funds. Capital assets are recorded at historical cost. Donated capital assets are recorded at estimated fair value at the date of donation. The cost of normal maintenance and repairs that do not add to the value of the asset or materially extend asset useful lives are not capitalized. Capital assets, other than infrastructure, are defined by the City as assets with an initial, individual cost in excess of $5,000 and estimated useful lives in excess of one year. Infrastructure is defined by the City as assets available for public use, other than buildings, and having a cost of $50,000 or more. Depreciation is computed using the straight-line method over the estimated useful life of the asset with no amount recorded in the year placed in service and a full year in the year removed from service. Estimated useful lives are as follows: Years Governmental activities: Buildings and improvements 10 - 40 Infrastructure 15 - 100 Furniture and equipment 3 - 20 Vehicles, machinery and equipment 3 - 25 Software 5 Assets under capital lease 10 - 15 Business -type activities: Buildings 15 - 50 Improvements other than buildings 50 Furniture and equipment 5 - 20 Vehicles, machinery and equipment 5 -10 Software 5 Discretely presented component units: Buildings and improvements Water supply and distribution systems Meters and equipment Machinery and equipment Leasehold improvements 39 8-40 10-99 5-63 5-26 5-39 City of Waterloo, Iowa Notes to Basic Financial Statements Note 1. Nature of Operations, Reporting Entity, Basis of Presentation, Measurement Focus and Basis of Accounting and Summary of Significant Accounting Policies (Continued) The City's collection of works of art, library books and other similar assets are not capitalized. These collections are unencumbered, held for public exhibition and education, protected, cared for and preserved and subject to City policy that requires proceeds from the sale of these items to be used to acquire other collection items. Deferred outflows of resources: In addition to assets, the statement of net position will sometimes report a separate section for deferred outflows of resources. This separate financial statement element, deferred outflows of resources, represents a consumption of net position that applies to a future period(s) and so will not be recognized as an outflow of resources (expense/expenditure) until then. The City only has one item that qualifies for reporting in this category. It is the deferred charge on refunding reported in the government -wide and enterprise funds statement of net position. A deferred charge on refunding results from the difference in the carrying value of refunded debt and its reacquisition price. This amount is deferred and amortized over the shorter of the life of the refunded or refunding debt. Deferred inflows of resources: In addition to liabilities, the statement of net position and balance sheet will sometimes report a separate section for deferred inflows of resources. This separate financial statement element, deferred inflows of resources, represents an acquisition of net position that applies to a future period(s) and so will not be recognized as an inflow of resources (revenue) until that time. The governmental funds report unavailable revenues from four sources: property taxes, local option sales taxes, special assessments and intergovernmental revenue. These amounts are deferred and recognized as an inflow of resources in the period that the amounts become available. In the City's government -wide statements, only the property tax revenues remain as a deferred inflow of resources under the modified accrual basis of accounting and will become an inflow in the year for which they are levied. Interfund transactions: Transactions among City funds that would be treated as revenues and expenditures or expenses if they involved organizations external to City government are accounted for as revenues and expenditures or expenses in the funds involved. Transactions which constitute reimbursements to a fund for expenditures initially made from it which are properly applicable to another fund are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the reimbursed fund. Transactions, which constitute the transfer of resources from a fund receiving revenues to a fund through which the revenues are to be expended, are separately reported in the respective fund's operating statements. Activity between funds that are representative of lending/borrowing arrangements at the end of the fiscal year are referred to as "due to/from other funds" in the fund financial statements. Any residual balances outstanding between the governmental activities and business -type activities are reported in the government -wide financial statements as "internal balances." Noncurrent portions of long-term interfund loan receivables and payables are reported as advances within the governmental and enterprise funds. 40 City of Waterloo, Iowa Notes to Basic Financial Statements Note 1. Nature of Operations, Reporting Entity, Basis of Presentation, Measurement Focus and Basis of Accounting and Summary of Significant Accounting Policies (Continued) Compensated absences: City ordinances and labor contracts with the City call for the accumulation of vacation, compensatory time and sick leave for subsequent use or for payment upon termination or retirement. During 2001, the City began offering an early sick leave payout option for certain employees. Qualifying employees can elect to receive 60 percent of the time in their frozen sick leave bank over a five-year period prior to their retirement or termination of employment. Vacation, compensatory time and sick pay are accrued when incurred in the government -wide and the proprietary funds statements and reported as a liability. Matured compensated absences, for example, as a result of employee retirements and resignations, are considered due and expected to be liquidated with expendable available financial resources and are reported as an expenditure and a fund liability of the respective governmental fund. Governmental fund liabilities for unmatured compensated absences are not reported in the fund financial statements. Long-term liabilities: In the government -wide financial statements and the proprietary fund financial statements, long-term debt and other long-term obligations are reported as liabilities. In the governmental fund financial statements, the face amount of long-term debt issued is reported as an other financing source. Fund balance: In the governmental fund financial statements, fund balances are classified as follows: Nonspendable: Amounts which cannot be spent either because they are in a nonspendable form or because they are legally or contractually required to be maintained intact. Restricted: Amounts restricted to specific purposes when constraints placed on the use of the resources are either externally imposed by creditors, grantors or state or federal laws or imposed by law through constitutional provisions or enabling legislation. Committed: Amounts which can be used only for specific purposes pursuant to constraints formally imposed by the City Council through resolution approved prior to year-end. Those committed amounts cannot be used for any other purpose unless the City Council removes or changes the specified use by taking the same action it employed to commit those amounts. Assigned: Amounts constrained by the City's intent to use them for a specific purpose. The authority to assign fund balance has been delegated by the City Council to the Chief Financial Officer in accordance with the City's Fund Balance and Reserve Policy. Unassigned: All amounts not included in other spendable classifications. The General Fund is the only fund that would report a positive amount in unassigned fund balance. When an expenditure is incurred in governmental funds which can be paid using either restricted or unrestricted resources, the City's policy is to pay the expenditure from restricted fund balance and then from less -restrictive classifications — committed, assigned and then unassigned fund balances. 41 City of Waterloo, Iowa — Notes to Basic Financial Statements Note 1. Nature of Operations, Reporting Entity, Basis of Presentation, Measurement Focus and Basis of Accounting and Summary of Significant Accounting Policies (Continued) Net position: Net position represents the difference between assets plus deferred outflows of resources and liabilities plus deferred inflows of resources. Amounts reported as net investment in capital assets consist of capital assets, net of accumulated depreciation, reduced by the outstanding balances of any borrowings used for the acquisition, construction or improvement of those assets. Net investment in capital assets excludes unspent debt proceeds. Unspent debt proceeds for the various capital project GO Bonds Funds are $19,005,649 and the Sanitary Sewer enterprise fund is $9,234,628. Net position is reported as restricted when there are limitations imposed on their use either through the enabling legislation adopted by the City or through external restrictions imposed by creditors, grantors or laws or regulations of other governments. The government -wide statement of net position reports $30,579,471 of restricted net position of which $13,786,072 is restricted by enabling legislation for debt service, employee benefits, self- funded health insurance, library, tourism promotion and public access television. The City applies restricted resources when an expense is incurred for purposes for which both restricted and unrestricted net position are available. Indirect allocations: Operating funds, departments and activities receive services from supporting funds, departments and activities. Annually, management estimates the value of those services and records applicable indirect allocations. Activities related to federal grant programs have not been included in the indirect cost calculations, but are reported within the function the grant serves. Estimates and assumptions: The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenditures/expenses during the reporting period. Actual results could differ from those estimates. Note 2. Cash and Investments Interest rate risk: The City's policy allows the operating funds to be invested in instruments authorized by the City's investment policy that mature within 397 days and funds not identified as operating funds to be invested with maturities longer than 397 days. However, all investments of the City shall have maturities that are consistent with the liquidity needs of the City. As of June 30, 2014, the City had investments in the Iowa Public Agency Investment Trust (IPAIT) which were valued at an amortized cost of $5,178,361 pursuant to Rule 2a-7 under the Investment Company Act of 1940. IPAIT is registered with the Securities and Exchange Commission. The City's investment in IPAIT is not subject to interest rate risk. The discretely presented Waterloo Water Works component unit's certificates of deposit are purchased with maturities of 24 to 37 months and yields of 1.25 percent to 1.69 percent. Certain certificates of deposit are restricted to comply with debt covenants and to secure customer deposits. The discretely presented Waterloo Water Works component unit's deposits in the IPAIT were valued at an amortized cost of $1,527,338, pursuant to Rule 2a-7 under the Investment Company Act of 1940. 42 City of Waterloo, Iowa Notes to Basic Financial Statements Note 2. Cash and Investments (Continued) Credit risk: In accordance with the City's investment policy, the City may invest in interest bearing savings accounts, interest bearing money market accounts, and interest bearing checking accounts at any bank, savings and loan associations or credit union in the state of Iowa, obligations of the United States government, its agencies and instrumentalities, certificates of deposit and other evidences of deposit at federally insured Iowa depository institutions, IPAIT, prime bankers' acceptances that mature within 270 days of purchase and are eligible for purchase by a Federal Reserve Bank, commercial paper or other short-term corporate debt that matures within 270 days of purchase and is rated within the two highest classifications, as established by at least one of the standard rating services, repurchase agreements, open-end management investment company organized in trust form, registered with Securities & Exchanges Commission. The policy does not allow the City to invest in reverse repurchase agreements and futures and options contracts. The City's investment in IPAIT is not rated. Concentration of credit risk: The City's investment policy is to diversify its investment portfolio to eliminate the risk of loss resulting from overconcentration of assets in a specific maturity, a specific issuer or a specific class of securities. However, the policy limits the City from investing in prime bankers' acceptances or commercial paper of more than 10 percent of the investment portfolio and more than 5 percent of the investment portfolio with a single issuer at the time of purchase. In addition, no more than 5 percent of all amounts invested in commercial paper and other short-term corporate debt shall be invested in paper and debt rated in the second highest classification at the time of purchase. As of June 30, 2014, the City's investments were not subject to concentration of credit risk. Custodial credit risk: For deposits, this is the risk that in the event of bank failure, the City's deposits may not be returned to it. For an investment, custodial credit risk is the risk that, in the event of the failure of the counterparty, the City will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. The City and Waterloo Water Works' deposits as of June 30, 2014 were entirely covered by federal depository insurance, National Credit Union insurance or by the State Sinking Fund in accordance with Chapter 12C of the Code of Iowa. This chapter provides for additional assessments against the depositories to ensure that there will be no loss of public funds. In addition, the City had no investments subject to custodial credit risk. Note 3. Leasing Activities Airport: The Waterloo Municipal Airport has entered into various operating leases with airlines, fixed base operators, auto lease companies, the airport restaurant and hangar tenants, as well as farm airport land. These agreements range from month-to-month leases to longer-term leases with various specified terms. Some of these lease agreements contain cancellable conditions which eliminate any future guaranteed rentals or are contingent upon income produced by the lessee. The following is a schedule by years of the future minimum lease rentals to be received under these leases as of June 30: During the year ending June 30: 2015 $ 459,732 2016 66,122 2017 41,518 2018 10,016 2019 6,093 Total future minimum lease rentals to be received $ 583,481 43 City of Waterloo, Iowa — Notes to Basic Financial Statements Note 3. Leasing Activities (Continued) Board of Regents, State of Iowa: The City has entered into a lease agreement with the Board of Regents, State of Iowa, for the former Chicago Great Western Depot building. The term of the lease is from August 21, 2001 through August 20, 2016 at a rate of $6,035 per month. The following is a schedule by years of the future minimum lease rentals to be received under the lease as of June 30: During the year ending June 30: 2015 $ 72,420 2016 72,420 2017 12,070 Total future minimum lease rentals to be received $ 156,910 Waterloo Hotel Equities, LLC d/b/a Ramada Waterloo Civic and Convention Center: The City has entered into a lease agreement with the Waterloo Hotel Equities, LLC d/b/a Ramada Waterloo Civic and Convention Center (Hotel) for the use of the Five Sullivan Brothers Convention Center and City parking facilities. The term of the lease is from May 23, 2005 through December 31, 2019. The rental rates are based on the gross income and sales of the Five Sullivan Brothers Convention Center, also known as the Ramada Inn Convention Center (Center) paid on a monthly basis. The amount of revenue recognized for the year ended June 30, 2014 is $65,457. The lease includes a management agreement with the Hotel for the management of the Center. Note 4. Loans and Notes General Fund: Rath/Urban Development Action Grant (UDAG) Loans: In prior years, the City received federal aid in the form of UDAGs to assist local businesses, including Rath Packing Company (Rath). Rath subsequently liquidated and the City received real estate and cash as a result of the liquidation. A portion of the cash has been loaned to local businesses to assist in their economic development: Economic development revolving loans: From time -to -time, the City has made economic development loans with repayment terms of 5 years and interest ranging from 0 to 6.5 percent. The ending balance on the one remaining loan as of June 30, 2014 was $22,500. Interest is no longer being charged on the loan. Special Revenue Funds: Community Development Block Grant (CDBG) Loans: Low-interest loans: The City has five low-interest rehabilitation and other loans due as of June 30, 2014. The City serviced loans, with a balance of $15,007, are estimated to be uncollectible. Collections of CDBG loans are considered grant program income which is reported in the Special Revenue Fund (CDBG) as charges for services as received. Low-income housing loans: The City has provided seven loans for low-income housing projects, five of which have a below-market interest rate. All have minimal payments required each year until maturity. Maturities range from September 2018 to August 2031. Cash received is program income and considered to be charges for services. Given the nature and collection history of the loans, the City has determined these amounts are uncollectible. 44 City of Waterloo, Iowa Notes to Basic Financial Statements Note 4. Loans and Notes (Continued) Forgivable loans: The City, through its CDBG, HOME program, Economic Development Initiative program, Lead Paint Removal grant, federal and state Jumpstart funds and Iowans Helping Iowans funds, provides forgivable rehabilitation loans to low-income households. The loans are forgiven on a sliding scale over a five-year period, provided the home is not sold or abandoned. If the home is sold or abandoned, the City's lien against the property prevents a clear title transfer unless the unforgiven portion of the note is satisfied. As of June 30, 2014, the City had made 1,619 such loans totaling $29,674,095. The loan balances are considered forgivable and/or uncollectible by the City given the nature and terms of the loans and therefore, have not been recorded as assets on the balance sheet. Note 5. Interfund Activity The composition of interfund receivables and payables balances as of June 30, 2014 was as follows: Major governmental funds: Due From Due To General $ 5,627,443 $ - Grants 2,965,531 Tax increment financing 1,380,249 Nonmajor governmental funds - 1,281,663 Major governmental funds: General Local option tax Nonmajor governmental funds Major Enterprise Fund, sanitary sewer Nonmajor Enterprise Fund, sanitation $ 5,627,443 $ 5,627,443 Advances To Advances From 168,316 13,598 116,014 27,003 11,701 $ 168,316 $ 168,316 Advances to and from other funds as of June 30, 2014, were as follows: Interfund balances result from the time lag between the dates that (1) interfund goods and services are provided or reimbursable expenditures occur, (2) transactions are recorded in the accounting system and (3) payments between funds are made. The interfund receivables and payables are scheduled to be collected in the subsequent year whereas the interfund advances are not. 45 City of Waterloo, Iowa Notes to Basic Financial Statements Note 5. Interfund Activity (Continued) Due to/from primary government and component units: Due to Enterprise Funds: Sanitary sewer $ 789,279 Sanitation 335,730 Due from Waterloo Water Works 1,125,009 Waterloo Water Works - due to primary government 1,191,907 Difference $ (66,898) The difference in the above amounts of $66,898 results from the different year ends of the entities as described in Note 1. Due to Waterloo Convention & Visitors Bureau, Inc. from General Fund $ 297,013 The following is a schedule of transfers as included in the basic financial statements of the City: Transfers In Transfers Out Major governmental funds: General $ 6,717,529 $ 553,374 Trust and agency 6,629,029 Tax increment financing 88,500 3,823,767 General obligation debt service 2,879,612 Nonmajor governmental funds 1,320,567 38 $ 11,006,208 $ 11,006,208 Transfers are used to move revenues from the fund that statute or budget requires to collect them to the fund that statute or budget requires to expend them. 46 AMON City of Waterloo, Iowa Notes to Basic Financial Statements Note 6. Capital Assets Capital asset activity for the year ended June 30, 2014 was as follows: Governmental Activities Beginning Ending Balance Balance June 30, 2013 Additions Deletions Transfers June 30, 2014 Capital assets, not being depreciated: Land $ 40,023,926 $ 614,230 $ $ $ 40,638,156 Land held for redevelopment 6,550,246 1,904,576 405,856 8,048,966 Construction -in -progress 23,661,081 20,315,937 4,997 (30,253,693) 13,718,328 Total capital assets, not being depreciated 70,235,253 22,834,743 410,853 (30,253,693) 62,405,450 — Capital assets, being depreciated: Buildings and improvements 95,518,528 278,338 689,990 11,143,543 106,250,419 Infrastructure 297,068,310 18,156,238 315,224,548 Vehicles, machinery, furniture and equipment 26,500,607 1,933,835 1,594,214 939,021 27,779,249 Software 611,304 47,140 - 14,891 673,335 Total capital assets, being depreciated 419,698,749 2,259,313 2,284,204 30,253,693 449,927,551 Less accumulated depreciation for: Buildings and improvements 50,387,223 3,064,427 641,876 52,809,774 Infrastructure 109,340,696 8,731,004 - 118,071,700 Vehicles, machinery, furniture and equipment 16,650,808 2,128,889 1,565,676 (14,891) 17,199,130 Software 126,759 108,266 14,891 249,916 Total accumulated depreciation 176,505,486 14,032,586 2,207,552 188,330,520 Total capital assets, being depreciated, net 243,193,263 (11,773,273) 76,652 30,253,693 261,597,031 Governmental activities capital assets, net $ 313,428,516 $ 11,061,470 $ 487,505 $ $ 324,002,481 47 City of Waterloo, Iowa Notes to Basic Financial Statements Note 6. Capital Assets (Continued) Beginning Ending Balance Balance June 30, 2013 Additions Deletions Transfers June 30, 2014 Business -Type Activities Capital assets, not being depreciated: Land $ 348,055 $ - $ $ - $ 348,055 Construction -in -progress 7,052,510 4,311,150 (6,297,547) 5,066,113 Total capital assets, not being depreciated 7,400,565 4,311,150 (6,297,547) 5,414,168 Capital assets, being depreciated: Buildings 68,507,219 2,616,798 71,124,017 Improvements other than buildings 44,489,787 - 1,326,749 45,816,536 Vehicles, machinery, furniture and equipment 7,676,114 391,501 207,666 2,354,000 10,213,949 Software 19,940 - 19,940 Total capital assets, being depreciated 120,693,060 391,501 207,666 6,297,547 127,174,442 Less accumulated depreciation for: Buildings 19,242,093 1,369,157 Improvements other than buildings 13,262,365 889,796 Vehicles, machinery, furniture and equipment 5,655,769 426,166 Software 7,976 3,988 203,531 20,611,250 14,152,161 5,878,404 11,964 Total accumulated depreciation 38,168,203 2,689,107 Total capital assets, being depreciated, net 82,524,857 203,531 40,653,779 (2,297,606) 4,135 6,297,547 86,520,663 Business -type activities capital assets, net $ 89,925,422 $ 2,013,544 $ 48 4,135 $ $ 91,934,831 City of Waterloo, Iowa Notes to Basic Financial Statements Note 6. Capital Assets (Continued) Beginning Ending NMWM Balance Balance December 31, December 31, Discretely Presented Component Unit - 2012 Additions Deletions Transfers 2013 Waterloo Water Works Capital Assets Capital assets, not being depreciated: Land $ 270,896 $ $ $ - $ 270,896 Assets not in service 462,865 433,133 369,365 526,633 Construction -in -progress 106,067 1,786,768 1,620,996 271,839 - Total capital assets, not being depreciated 839,828 2,219,901 1,990,361 1,069,368 •••••Capital assets, being depreciated: Buildings and improvements Water supply and distribution systems Meters and equipment Machinery and equipment Total capital assets, being depreciated 1,754,291 - 25,999,155 1,781,018 1,468,956 - 1,832,847 174,151 295,362 25,114 1,754,291 27, 780,173 1,173, 594 1,981,884 31,055,249 1,955,169 320,476 32, 689, 942 Less accumulated depreciation for: Buildings and improvements 727,570 28,197 755,767 Water supply system 2,698,139 185,831 2,883,970 Distribution system 3,936,531 274,498 - 4,211,029 Meters and equipment 822,026 31,045 191,907 661,164 Machinery and equipment 1,197,075 92,746 20,682 1,269,139 Total accumulated depreciation 9,381,341 612,317 212,589 9,781,069 Total capital assets, being depreciated, net Net discretely presented component unit - Waterloo Water Works capital assets, net 21,673,908 1,342,852 107,887 22, 908, 873 $ 22,513,736 $ 3,562,753 $ 2,098,248 $ $ 23,978,241 Beginning Balance Ending June 30, 2013, Balance Discretely Presented Component Unit - As Restated Additions Deletions Transfers June 30, 2014 Waterloo Convention & Visitors Bureau, Inc. Capital assets, being depreciated: 'OM Equipment $ 86,274 $ $ 12,702 $ $ 73,572 Leasehold improvements 125,924 - - 125,924 Total capital assets, being depreciated 212,198 12,702 199,496 Less accumulated depreciation 105,223 20,020 11,992 - 113,251 Total capital assets, being depreciated, net $ 106,975 $ (20,020) $ 710 $ $ 86,245 49 City of Waterloo, Iowa Notes to Basic Financial Statements Note 6. Capital Assets (Continued) Depreciation expense was charged by the City as follows for the year ended June 30, 2014: Governmental activities: Public safety $ 811,941 Public works 11,369,333 Culture and recreation 1,534,079 Community and economic development 178,563 General government 138,670 Total governmental activities 14,032,586 Business -type activities: Sanitary sewer 2,409,465 Sanitation 279,642 Total business -type activities 2,689,107 Total primary government $ 16,721,693 Component unit - Waterloo Water Works $ 612,317 Component unit - Waterloo Convention & Visitors Bureau, Inc. $ 20,020 Note 7. Deferred Compensation Plans Deferred frozen sick leave payout: Retirees have the option of receiving their frozen sick leave (Note 8) payout immediately or receiving it as an annuity over 60 months. If the annuity option is selected, interest is paid to the retiree at the same rate as the City pays on the general obligation bonds last issued before the retirement date. As of June 30, 2014, two retirees were receiving annuitized payouts in Governmental funds and one retiree was receiving annuitized payouts in an Enterprise fund, the present value of which was $6,314, attributable to governmental activities and $5,781, attributable to business -type activities. During 2001, the City began offering an early sick leave payout option. Qualifying employees can elect to receive 60 percent of the balance in their frozen sick leave bank over a 52 -month period prior to their retirement or termination of employment. As of June 30, 2014, one employee was receiving payments, the remaining balance was $12,644 and is attributable to governmental activities. Deferred compensation is reported in business -type activities as accrued liabilities and in the governmental -type activities as a long-term liability. 50 City of Waterloo, Iowa Notes to Basic Financial Statements Note 8. Compensated Absences City employees accumulate vacation and sick leave hours for subsequent use or for payment upon termination or retirement. A calendar year is primarily used for the calculation of vacation pay benefits while sick leave utilizes the City's fiscal year. Vacation days for most bargaining unit employees must be taken or paid during the calendar year with limited exceptions. Nonbargaining unit employees may carry forward up to 10 days vacation with proper approval. Upon termination, employees receive payment for unused vacation plus a payment for vacation hours accrued from January through the termination date. As of June 30, 2014, there was $2,664,252 accrued for vacation. Prior to July 1, 1984, sick leave was allowed to accumulate to a maximum of 240 days, except for police and fire personnel who could accumulate a maximum of 260 days. Any unused days as of July 1, 1984 were accumulated into a frozen sick leave bank. The days frozen in the bank are paid upon use, termination or retirement (except for library employees who will only be paid upon use). If paid upon retirement, the amount due to employees is computed as the amount equal to 60 percent of the total accumulated hours times the employee's current pay rate paid to employees. Retirees have the option of receiving the payout immediately or receiving it as an annuity over 60 months. As discussed in Note 7, active employees could elect to receive a payout of 60 percent of their frozen sick dollars beginning in July 2001. As of June 30, 2014, there was $178,229 accrued for the frozen sick leave bank. After July 1, 1984, sick leave is allowed to accumulate up to 12 days per year. At the end of the year, 25 percent of any unused sick leave is payable to the employee as a bonus and the balance of 75 percent of the unused sick leave is added to the employee's sick leave storage bank for future use. The days accumulated in the bank after July 1, 1984 are not payable upon termination or retirement. Certain Fire Department employees are eligible to receive pay -outs of 75 percent of their unused sick leave, with the balance of 25 percent of their unused leave added to their sick leave storage bank. As of June 30, 2014, $61,792, equivalent to 25 percent of unused sick leave subject to payout, has been accrued. Certain employees can elect either to be paid overtime compensation or to accrue the hours as compensatory time, defined as additional time off from regular hours. Employees are required to be paid for these services upon termination of employment. Maximum hours eligible to be used later as compensatory time are limited by law and labor contracts. Governmental funds do not recognize these accumulations as expenditures until paid. As of June 30, 2014, there was $1,388,031 accrued for unused compensatory time. Employees are also eligible to receive pay -outs of a portion of unused casual leave. The City accrued a total of $46,619 for unused casual leave earned during the fiscal year ended June 30, 2014. The sick leave bonus and accrued casual pay are reported as compensated absences in the applicable fund which includes $184,483 in governmental funds, as the liabilities are considered matured and are expected to be liquidated with expendable available financial resources. Frozen sick leave, vacation pay and compensatory time liabilities are accrued when incurred in the government -wide and proprietary fund statements and reported as a liability. 51 City of Waterloo, Iowa Notes to Basic Financial Statements Note 9. Long -Term Liabilities The following is a summary of the changes in long-term liabilities for the year ended June 30, 2014: Increases Decreases and Due Within June 30, 2013 and Issues Retirements June 30, 2014 One Year Governmental activities: General obligation bonds $ 65,438,900 $ 20,265,000 $ 17,198,500 $ 68,505,400 $ 9,439,200 Loans and notes 2,524,320 6,130 248,445 2,282,005 221,051 Deferred compensation 31,285 347 12,674 18,958 12,518 Compensated absences 3,855,045 3,338,663 3,275,755 3,917,953 2,669,364 Subtotal 71,849,550 23,610,140 20,735,374 74,724,316 12,342,133 Unamortized discounts (143,250) (29,250) (22,121) (150,379) Bond premium 670,570 234,964 33,635 871,899 Total long-term liabilities, governmental activities $ 72,376,870 $ 23,815,854 $ 20,746,888 $ 75,445,836 $ 12,342,133 Business -type activities: General obligation bonds $ 24,441,100 $ 3,285,000 $ 5,506,500 $ 22,219,600 $ 2,545,800 Revenue bonds 3,115,000 - 1,205,000 1,910,000 1,195,000 Deferred compensation 9,137 - 3,356 5,781 3,144 Compensated absences 313,354 327,085 325,244 315,195 244,945 Subtotal 27,878,591 3,612,085 7,040,100 24,450,576 3,988,889 Unamortized discounts (110,997) - (10,254) (100,743) Bond premium 74,912 73,628 9,225 139,315 Total long-term liabilities, business - type activities $ 27,842,506 $ 3,685,713 $ 7,039,071 $ 24,489,148 $ 3,988,889 Compensated absences attributable to governmental activities are generally liquidated by the General Fund. The City issues bonds and notes primarily to provide funds for the acquisition and construction of major capital facilities. General obligation bonds and notes have been issued for governmental and business - type activities and to refund debt. Revenue bonds have been issued to fund the acquisition and construction of sanitary sewer facilities and to refund prior general obligation and revenue debt. General obligation bonds and notes are direct obligations and pledge the full faith and credit of the City. Revenue bonds are the obligations of the Sanitary Sewer Enterprise Fund and are generally payable solely from the revenue of the Sanitary Sewer Enterprise Fund. Bonds generally are issued as 15- to 20 - year serial bonds. On June 27, 2014, the City issued $10,065,000 in General Obligation Bonds, Series 2014A maturing June 1, 2015 through June 1, 2029 with interest rates ranging from 2 percent to 3.125 percent. On June 27, 2014, the City issued $4,970,000 in Taxable General Obligation Bonds, Series 2014B maturing June 1, 2015 through June 1, 2029 with interest rates ranging from 1 percent to 4 percent. Reasons for issuance were to finance certain capital improvements, equipment and vehicle acquisitions and urban renewal projects in the City, refund $3,310,000 of the outstanding General Obligation Bonds, Series 2006A, and $195,000 of the 1998 general obligation capital loan notes, and pay a portion of the costs of issuance of the bonds. 52 City of Waterloo, Iowa Notes to Basic Financial Statements Note 9. Long -Term Liabilities (Continued) On June 27, 2014, the City issued $8,515,000 in General Obligation Refunding Bonds, Series 2014C maturing June 1, 2015 through June 1, 2022 with an interest rate of 2 percent to refund $5,725,000 of the outstanding General Obligation Bonds, Series 2007A with interest rates ranging from 4 percent to 4.5 percent and $2,560,000 of sewer bonds with an interest rate of 4 percent to 4.5 percent. The City completed the 2014A, 2014B and 2014C refundings to reduce its total debt service payments over the next eight years by $830,198 and to obtain an economic gain (difference between the present values of old and new debt service payments) of $742,210. The City's outstanding general obligation long-term debt is as follows: Issue Date Outstanding Purpose Interest Rates June 30, 2014 June 2002 Taxable 4.000% - 6.000% $ 145,000 June 2003 Taxable 3.750 - 4.900 125,000 June 2007 Refunding 4.000 520,000 June 2007 Taxable 5.400 - 5.600 420,000 June 2008 Various 3.500 - 3.900 2,965,000 June 2008 Taxable 5.000 1,350,000 June 2009 Refunding 1.000 - 5.000 1,905,000 June 2009 Taxable 1.750 - 5.750 5,200,000 June 2010 Refunding 1.000 - 2.450 2,565,000 June 2010 Taxable 1.000 - 5.000 7,305,000 June 2011 Refunding 2.000 - 4.000 8,160,000 June 2011 Taxable 0.600 - 4.600 7,540,000 June 2012 Taxable 2.000 - 2.300 7,200,000 June 2012 Refunding 0.350 - 1.350 3,955,000 June 2012 Taxable 2.200 - 3.500 4,615,000 June 2013 Taxable 2.000 - 3.700 11,950,000 June 2013 Refunding 0.500 - 2.500 1,255,000 June 2014 Taxable 1.000 - 4.000 15,035,000 June 2014 Refunding 2.000 8,515,000 Total $ 90,725,000 53 City of Waterloo, Iowa — Notes to Basic Financial Statements Note 9. Long -Term Liabilities (Continued) Annual debt service on general obligation and revenue bonds as of June 30, 2014 are as follows: GO Debt Service General Obligation Bonds Principal Interest Year ending June 30: 2015 $ 9,439,200 $ 1,906,869 2016 8,744,000 1,708,124 2017 8,203,200 1,482,952 2018 7,258,000 1,271,776 2019 6,346,000 1,081,451 2020 - 2024 18,536,000 3,298,176 2025 - 2029 9,979,000 836,405 $ 68,505,400 $ 11,585,753 Sanitary Sewer Enterprise Sanitary Sewer Enterprise General Obligation Bonds Revenue Bonds Principal Interest Principal Interest Year ending June 30: 2015 $ 2,545,800 $ 673,223 $ 1,195,000 $ 38,703 2016 2,246,000 614,522 575,000 17,413 2017 2,141,800 560,371 140,000 4,200 2018 2,127,000 508,427 - - 2019 2,099,000 454,807 2020 - 2024 7,674,000 1,459,525 2025 - 2029 3,386,000 245,258 $ 22,219,600 $ 4,516,133 $ 1,910,000 $ 60,316 The City has pledged future sewer customer revenues, net of specified operating expenses, to repay $21,235,000 in sewer system revenue bonds issued August 2004 and $6,285,000 in sewer system refunding revenue bonds issued July 2011. Proceeds from the bonds issued August 2004 were used to construct improvements to the sewer plant. Proceeds from the bonds issued July 2011 were used to currently refund the 2004 bonds and pay costs of issuance on the 2011 bonds. The bonds are payable solely from sewer customer net revenues and are payable through 2017. Annual principal and interest payments on the bonds are expected to require less than 90 percent of net revenues in any one year of the life of the bond. The total principal and interest remaining to be paid on the bonds is $1,970,316. Principal and interest paid for the current year and total customer net revenues were $1,259,403 and $5,553,729, respectively. The resolutions providing for the issuance of revenue bonds include the following covenants: 1. The bonds will only be redeemed from the future earnings of the sewer system and the bondholders hold a lien on the future earnings. 2. Sufficient monthly transfers shall be made to the sewer revenue bond and interest sinking account for the purpose of making the bond principal and interest payments when due. 3. Monthly transfers will be made to establish a sewer revenue debt reserve fund. (The minimum required is currently $628,500). The amounts shall be used solely for the purpose of paying principal or interest on the bonds when insufficient money is available in the sinking fund. Whenever it shall become necessary to use the funds in the debt reserve fund, monthly payments shall be established to restore the funds used within a three-year period. 54 City of Waterloo, Iowa Notes to Basic Financial Statements Note 9. Long -Term Liabilities (Continued) 4. Monthly transfers of $20,000 shall be made to the sewer improvement fund until the fund equals or exceeds $450,000. Amounts in the improvement fund not otherwise specially limited by provisions of the bond resolution shall first be used for the purpose of paying principal or interest on the bonds when there shall be insufficient money in the sinking fund and the reserve fund, to pay the cost of extraordinary maintenance or repairs, renewals and replacements not included in the annual budget of revenue and current expenses, payment of rentals on any part of the system or payments due for any property purchased as a part of the system and for capital improvements to the system. Whenever it becomes necessary to use the improvement fund, the monthly payments required shall be continued or resumed until the fund is restored to the required minimum balance. 5. The City will cause to be kept proper books and accounts adapted to the system and in accordance with accounting principles generally accepted in the United States of America, and will cause the books and accounts to be audited annually not later than 270 days after the end of each fiscal year by an independent auditor. 6. The City will faithfully and punctually perform all duties with reference to the Sewer Enterprise required by the Constitution and laws of the state of Iowa. 7. The City will establish rates to allow net revenue to meet or exceed 125 percent of debt service requirements for the year. For the year ended June 30, 2014, sewer net revenue was 377 percent of sewer revenue bond debt service. Loans and notes: The City, through its blended component unit, Waterloo Housing Authority, is indebted to the Federal Financing Bank (FFB) for $157,018 from the purchase of the Ridgeway Towers housing complex. The debt is scheduled to mature November 1, 2015. The United States Department of Housing and Urban Development pays interest and principal of $86,364, annually, directly to FFB. The City reports the payment transaction in the GO Debt Service Fund. During the years ended June 30, 2013 and 2011, the City had drawn $195,348 and $235,082, respectively, in loans from the Iowa Department of Economic Development, Brownfield Redevelopment Program (Department). The loans are at zero percent with no payments due in years one through five. The loan may be forgiven if planned increases in taxable valuation of property within the redevelopment area have been attained. Repayment of unforgiven loan is to be repaid in 10 equal semiannual payments as determined by the Department ata 6 percent interest rate. As of June 30, 2014, the unpaid principal was $255,430. The City has entered into development agreements including rebates of property taxes paid by other parties to the agreements. Most agreements include a set percentage of taxes paid for a specified number of years. Since payment years and amounts are unknown, they are not included in the schedule of maturities of debt. The following agreements require a guaranteed amount of principal plus interest to be paid to the developer. • Wilbert Burial Vault Co., $46,264 plus interest at 5 percent, compounded annually. The City was to pay all accrued interest by September 30, 2007 after which 90 percent of eligible property taxes will be rebated until interest and principal have been paid. 55 City of Waterloo, Iowa Notes to Basic Financial Statements Note 9. Long -Term Liabilities (Continued) • Young Development, Ltd., $40,336 plus interest at 5 percent, payable semiannually beginning November 2009 until paid in full from 100 percent of property tax payments, subject to annual appropriation. • Deer Creek Development, LLC, $1,782,949 plus interest at 7 percent through March 31, 2011 then at 4.750 percent, compounded semiannually. In fiscal year 2014, there were additions to the agreement of $6,130. Payable at $300,000 in fiscal year 2011 and semiannual payments of $100,000 are due beginning November 2011 until principal plus interest have been paid. Other loans and notes: Other governmental activity loans and notes mature as follows: Governmental Activities GO Debt Service Nonmajor Governmental Funds Principal Interest Principal Interest Year ending June 30: 2015 $ 76,001 $ 10,363 $ 145,050 $ 88,335 2016 81,017 5,347 153,125 80,261 2017 193,560 72,821 2018 182,804 65,254 2019 192,383 58,703 2020 - 2022 1,258,065 134,401 $ 157,018 $ 15,710 $ 2,124,987 $ 499,775 Discretely presented component unit: Balance Balance Due Within December 31, 2012 Additions Deletions December 31, 2013 One Year Capital loan notes $ 1,470,000 $ - $ 345,000 $ 1,125,000 $ 360,000 Compensated absences 58,335 50,137 58,335 50,137 50,137 Subtotal 1,528,335 50,137 403,335 1,175,137 410,137 Less unamortized discount 9,588 3,196 6,392 Total long-term debt $ 1,518,747 $ 50,137 $ 400,139 $ 1,168,745 $ 410,137 Series 2007 capital loan notes, Bankers Trust Company, N.A. due in annual payments ranging from $360,000 to $390,000 through December 2016, plus interest semiannually at rates ranging from 3.8 percent to 4.0 percent, depending on maturity, secured by first lien on net revenue. The Waterloo Water Works has pledged future gross revenue, net of specified operating expense to repay $3,300,000 in water revenue capital loan notes issued in February 2007. Proceeds from the notes provided for refunding of Series 2001 capital loan notes and costs of water main extensions and other improvements. The notes are payable solely from net revenue of the Water Works system and restricted cash held in the debt reserve account. Annual principal and interest payments are expected to be less than 80 percent of net revenue. The principal and interest remaining to be paid is $1,215,840. For the current year, principal and interest paid and net revenue of the system were $402,922 and $2,691,836, respectively. Debt indentures require that certain covenants relating to the maintenance and efficiency of the operating system, the rate structure, restrictions on borrowings, leasing or disposition of assets and minimum insurance coverage be adhered to. 56 City of Waterloo, Iowa Notes to Basic Financial Statements Note 9. Long -Term Liabilities (Continued) As of December 31, 2013 annual maturities of long-term debt were as follows: Year ending December 31: Principal Interest Total 2014 $ 360,000 $ 44,640 $ 404,640 2015 375,000 30,600 405,600 2016 390,000 15,600 405,600 $ 1,125,000 $ 90,840 $ 1,215,840 Note 10. Operating Leases Effective July 1, 1999, the City's sanitary sewer operations entered into a five-year agreement for the management of biosolid by-products produced at the Wastewater Treatment Facility. The agreement included the lease of a storage facility. Effective August 1, 2010, the agreement was extended for an additional five years at a monthly rental of $4,700. Rental expense for all material operating leases was $110,400 for the year ended June 30, 2014. Cedar Valley SportsPlex: The Cedar Valley SportsPlex, a 125,000 square foot recreational facility that includes indoor soccer fields, gyms, a leisure pool, fitness facility, running track and multi-purpose activity spaces, opened in January 2014. The facility is a joint project of the City and the Waterloo Development Corporation. The Waterloo Development Corporation raised the funds, through a combination of private donations and grants from the Black Hawk County Gaming Association, to construct the $23 million facility. The City acquired the property where the facility is located and signed a lease purchase agreement to operate the facility. The lease purchase agreement gave the City the option to take ownership of the facility at the end of the lease term or to cease operating the facility at that time. Subsequent to year-end, in August 2014, the lease agreement was amended to remove that option. The Waterloo Development Corporation signed an agreement with the City which guarantees that the fundraising for construction will be completed. The Leisure Services department is operating the facility with a combination of existing and additional staff positions. The intent is for the facility to be self-supporting. Note 11. Retirement Systems Police and Fire Retirement Plan: The City contributes to the Municipal Fire and Police Retirement System of Iowa (MFPRSI), which is a cost-sharing multiple -employer public fire and police employees defined benefit pension plan administered by a board of trustees. MFPRSI provides retirement, disability and death benefits which are established by state statute to plan members and beneficiaries. MFPRSI issues a publicly available financial report that includes financial statements and required supplementary information. The report may be obtained by writing to MFPRSI, 7155 Lake Drive, West Des Moines, Iowa 50263. Plan members are required to contribute 9.40 percent of their earnable compensation and the City's contribution rate may not be less than 17 percent of annual earnable compensation. For the year ended June 30, 2014 the City's rate was 30.12 percent. Contribution requirements are established by state statute and may be amended by the state of Iowa legislature with the consent of the governor. The City's contributions to MFPRSI for the years ended June 30, 2014, 2013 and 2012 were $4,418,650, $3,844,363 and $3,522,615, respectively, which met the required contributions for each year. 57 City of Waterloo, Iowa — Notes to Basic Financial Statements Note 11. Retirement Systems (Continued) Other City Employees' Retirement Plan: The City contributes to the Iowa Public Employees Retirement System (IPERS) which is a cost-sharing multiple -employer defined benefit pension plan administered by the state of Iowa. IPERS provides retirement and death benefits which are established by state statute to plan members and beneficiaries. IPERS issues a publicly available financial report that includes financial statements and required supplementary information. The report may be obtained by writing to IPERS, P.O. Box 9117, Des Moines, Iowa 50306-9117. Plan members are required to contribute 5.95 percent of their annual salary and the City is required to contribute 8.93 percent of annual covered payroll. Contribution requirements are established by state statute and may be amended by the state of Iowa legislature with the consent of the governor. The City's contributions to IPERS for the years ended June 30, 2014, 2013 and 2012 were $1,420,507, $1,358,920 and $1,250,399, respectively, which met the required contributions for each year. Component Unit Plan description: The Waterloo Water Works (Utility) maintains the Waterloo Water Works Pension Plan (Plan), which is a single employer defined benefit plan administered by the Pension Committee of the Waterloo Water Works. The Plan provides retirement benefits to plan members and beneficiaries. Cost - of -living adjustments are provided to members and beneficiaries at the discretion of the Committee. The Plan does not issue a stand-alone financial report. The actuarial report on the Plan is held at the Utility's office. Funding policy: The contribution requirements of Plan members and the Utility are established and may be amended by the Utility. Mandatory contributions to the Plan are equal to the IPERS rate effective January 1 of the previous year. During 2009, plan members contributions were not required and the Utility made all the required contributions. Beginning January 1, 2010, plan members were required to contribute one-third of the full contribution rate of 4.1 percent and the Utility paid the rest of the required contribution. As of January 1, 2011, plan members are required to contribute two-thirds of the full contribution rate of 4.3 percent and beginning January 1, 2012, plan members were required to contribute all of the mandatory contributions. Amounts contributed to the plan during 2013, 2012 and 2011 were $480,199, $423,689 and $376,664, respectively. Annual pension cost and net pension obligation: The annual pension cost for 2013 was determined as part of the actuarial valuation using the January 1, 2013 projected unit credit cost method. The actuarial assumptions for 2013 included (a) 8 percent investment rate of return (net of administrative expenses) and (b) projected salary increases of 3 percent per year, compounded annually and retirement at age 62 with 30 years of service. The assumptions did not include any postretirement benefits. The actuarial value of assets was determined using the current market value of investments. Three -Year Trend Information Annual Percentage Net Pension Pension of APC Obligation Year Ending Cost (APC) Contributed (Asset) December 31, 2011 $ 383,404 98% $ (31,401) December 31, 2012 423,689 100 December 31, 2013 480,199 100 58 — City of Waterloo, Iowa Notes to Basic Financial Statements Note 12. Deficit Fund Balances Funds with deficit balances as of June 30, 2014 were as follows: Major governmental, Special revenue, Grants Nonmajor governmental: Special revenue: Community Development Block Grant Federal Aviation Agency Projects Capital projects, Capital Improvements $ 3,300,793 57,633 92,914 1,271,415 Note 13. Commitments Construction: The City is involved in construction of capital assets, mainly streets, riverfront improvements and Brownfields reconstruction. Much of the construction is partially funded through federal, state and local grants and donations. City participation in the programs is generally funded through proceeds of debt issues, local option taxes and distributions from the Black Hawk County Solid Waste Management Commission. As of June 30, 2014, the City was committed to approximately $30.3 million of construction contracts. Property tax rebates: The City has entered into a number of development agreements with various businesses located in City tax increment financing districts. The agreements offer rebates of portions of taxes paid for up to 10 years, depending on each individual agreement. The amount of the rebates are a percentage of the actual taxes paid by the business. Rebates are reported at the time property taxes are received. See Note 9 for additional information. Loan guarantee: The City has guaranteed a bank loan of Cedar Skyline Corporation d/b/a Main Street Waterloo, a not-for-profit corporation. Main Street Waterloo and the City are not part of the same reporting entity. In 1999, Main Street Waterloo entered into a loan agreement with a financial institution, which was amended in 2006 and 2010. The note matures monthly through July 15, 2015. When the loan was entered into, the City voted to extend a nonexchange financial guarantee on the Main Street Waterloo loan. In the event that Main Street Waterloo is unable to repay the loan, the City would be required to make the payment, with no requirements for Main Street Waterloo to repay the City if the City has to pay any amount on the loan. As of June 30, 2014, the loan balance was $223,593. Based on City management's assessment of the qualitative factors and historical data, the City has not recorded a liability for this nonexchange financial guarantee. Note 14. Other Postemployment Benefits Plan description: The City sponsors a single -employer health care plan that provides self-insured medical, prescription drug, dental and vision benefits to all active and retired employees and their eligible dependents. As required by state law, employees who retire from service with the City prior to age 65 are eligible for coverage in the plan. Police and fire employees must have completed four years of service, be age 55 and vested in the Municipal Fire and Police Retirement System. All other employees must have completed four years of service (seven years of service after July 1, 2012), be age 55 and be vested in IPERS to participate in the plan. Retirees are allowed to be covered by the plan until they are medicare eligible at age 65. Spouses of retirees are eligible to be covered on the plan for an additional eight years or until they reach age 65, whichever is sooner. Other dependents are allowed to be covered under the plan while an eligible dependent. The plan does not issue a stand-alone financial report. 59 City of Waterloo, Iowa — Notes to Basic Financial Statements Note 14. Other Postemployment Benefits (Continued) Funding policy: Management develops the health insurance plan contributions based on expected claims. The current funding policy of the City is to pay health claims as they occur. Retirees are responsible for the portion of premium rates not covered by the City. The required contribution is based on projected pay-as-you-go financing. For fiscal year 2014, the City contributed $1,606,884. Retiree and active members receiving benefits have required contributions of $691.70 per month for single health coverage and $1,751.13 for family coverage. Annual OPEB cost and net OPEB obligation: The City's annual other postemployment benefit (OPEB) cost (expense) is calculated based on the annual required contribution (ARC) of the employer, an amount actuarially determined in accordance to the parameters for GASB Statement No. 45. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover the normal cost each year and amortize any unfunded actuarial liabilities over a period not to exceed 30 years. The following table shows the components of the City's annual OPEB cost for the year, the amount actuarially contributed to the plan and changes in the City's annual OPEB obligation: Annual required contribution Interest on net OPEB obligation Adjustment to annual required contribution Annual OPEB cost (expense) Contributions and payments made Increase in net OPEB obligation $ 1,744,000 212,000 (232,116) 1,723,884 1,606, 884 117,000 Net OPEB obligation - July 1, 2013 4,720,000 Net OPEB obligation - June 30, 2014 $ 4,837,000 The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan and the net Fiscal Year Ended Percentage of Annual Annual OPEB Net OPEB OPEB Cost Cost Contributed Obligation June 30, 2012 June 30, 2013 June 30, 2014 $ 2,285,080 2,247,227 1,723,884 90.66% $ 81.53 93.21 4,305,000 4,720,000 4,837,000 OPEB obligations for 2014 and the two preceding years follows. Funded status and funding progress: As of July 1, 2013, the most recent valuation date, the plan was zero percent funded. The actuarial accrued liability for benefits was $22,667,000 and the actuarial value of assets is none resulting in an unfunded actuarial accrued liability (UAAL) of $22,667,000. The covered payroll (annual payroll of active employees covered by the plan) was $32,617,036 and the ratio of the UAAL to the covered payroll was 69.49 percent. 60 City of Waterloo, Iowa Notes to Basic Financial Statements Note 14. Other Postemployment Benefits (Continued) Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality and the health care cost trend. Amounts determined regarding the funded status of the plan and annual required contributions of the employer are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress, presented as required supplementary information following the notes to the financial statements, presents multiyear trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits. Actuarial methods and assumptions: Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and the plan members) and included in the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The actuarial methods and assumptions used include techniques that are designed to reduce the effects of short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations. In the July 1, 2013 actuarial valuation, projected unit credit method was used. The actuarial assumptions included a 4.5 percent annual discount rate, a healthcare cost trend rate of 8.5 percent on a select basis reducing 0.5 percent each year until reaching the ultimate trend rate of 5 percent, an annual salary increase of 3.5 percent, and an inflation rate of 3.5 percent. The UAAL is being amortized as a level percentage of salary on an open basis. The amortization of UAAL is over a period of 20 years for the explicit portion of the subsidy and a period of 30 years for the implicit portion of the subsidy. Note 15. Employee Health Care Plan The City provides health care, including dental, vision and prescription coverages, to its employees and certain former employees through a self-funded health insurance plan. Administration is provided by contracted providers. The City accounts for the plan in the General Fund, City Clerk and Finance Department, Health/Life Insurance Activity. Other funds, departments and activities are assessed for costs based on current and former employees within the activity. General Fund costs of these activities are funded by an employee benefits levy in the Trust and Agency Fund. The City is allowed to levy amounts needed to provide benefits. The City purchases stop -loss insurance, $100,000 specific and 125 percent aggregate of expected claims with individual lifetime limit of $2,500,000. The City's estimated unpaid claims as of June 30 and its needed reserves for claim fluctuation were determined by an actuarial study performed as of June 30. All outstanding claims are considered matured and expected to be paid in fiscal year 2015, with current available financial resources, and accordingly, a liability payable from restricted resources is reported within the General Fund. Changes and balances are as follows: 2014 2013 Estimated unpaid claims, beginning of year $ 1,383,055 $ 1,266,554 Estimated claims incurred 8,047,440 10,169,173 Claims payments (8,451,597) (10,052,672) Estimated unpaid claims, end of year $ 978,898 $ 1,383,055 As of June 30, 2014, the City has $6,808,406 of net position restricted for the payment of future health claims. 61 City of Waterloo, Iowa Notes to Basic Financial Statements Note 16. Worker's Compensation Plan The City provides worker's compensation benefits through a self-funded plan. Administration is provided by a contracted provider. The City accounts for the plan in the General Fund, City Clerk and Finance Department, Self -Funded Worker's Compensation Activity. Costs are funded by an employee benefits levy in the Trust and Agency Fund. The City is allowed to levy amounts needed to provide benefits. The City's estimated unpaid claims as of June 30 are based on projected costs of future payments for injuries incurred prior to June 30, 2014, and is recorded as a liability in the government -wide statement of net position. $17,986 is considered matured and is recorded in the General Fund with accrued liabilities Changes and balances are as follows: 2014 2013 Estimated unpaid claims, beginning of year $ 284,320 $ 22,987 Estimated claims incurred 653,572 819,071 Claims payments (535,906) (557,738) Estimated unpaid claims, end of year $ 401,986 $ 284,320 Note 17. Joint Ventures and Jointly Governed Organizations The City is a participating member of several organizations including the Black Hawk County Criminal Justice Information System (CJIS), the Consolidated Dispatch Center (Center), the Black Hawk County Solid Waste Management Commission (SWMC) and the Metropolitan Transit Authority (MET). In addition, the City pays its share of costs for CJIS, including debt service, pays its share of costs of the Center, pays landfill fees to SWMC and levies and collects property taxes from Black Hawk County and remits them to MET ($1,465,287 during the year ended June 30, 2014). During the year ended June 30, 2014, the City received a distribution of $521,938 from SWMC. Cumulative unexpended SWMC distributions are reported in the General Fund as designated for Vision Iowa projects. Also, during the year ended June 30, 2014, the Sanitation Fund received an operating grant of $273,624 from SWMC. This grant was used to offset recycling costs. The Center's financial information is reported within the Black Hawk County annual financial report. CJIS, SWMC and MET issue their own annual reports. Reports are available on the Iowa Auditor of State's website http://auditor.iowa.gov/reports. The City has no equity position in any of the organizations. Note 18. Industrial Development Revenue Bonds The City has issued a total of $157,041,000 of industrial development revenue bonds under the provisions of Chapter 419 of the Code of Iowa. The amount outstanding as of June 30, 2014 is not reported to the City by either the debtors or creditors. Therefore, outstanding balances are unknown. The bonds and related interest are payable solely from revenue of applicable projects. Bond principal and interest do not constitute liabilities of the City. 62 City of Waterloo, Iowa Notes to Basic Financial Statements Note 19. Risk Management The City is exposed to various risks of loss related to torts; theft, damage to and destruction of assets; errors and omissions; injuries to employees; and natural disasters. These risks are covered by the purchase of commercial insurance and self-funded worker's compensation. Settled claims from these risks have not exceeded commercial insurance coverage in any of the past three fiscal years. The City assumes the risks of loss of both mobile vehicles and equipment, except for certain pieces of equipment, such are fire and forestry equipment, with large per-unit costs which are insured against loss subject to deductibles. As of June 30, 2014, the City has assigned $3,075,042 of its General Fund, fund balance for insurable risks retained. Note 20. Contingencies The City is involved in various lawsuits in the normal course of business. There are several actions pending. Legal counsel has advised the City that it is reasonably possible that the City may incur losses of $40,000 from these cases that would not be covered under the City's insurance policies. 63 City of Waterloo, Iowa Notes to Basic Financial Statements Note 21. Fund Balances GASB Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions, establishes criteria for classifying fund balances into specifically defined classifications and clarifies definitions for — governmental fund types. The details for the City's fund balances are as follows: Tax General Trust and Increment Local Obligation Nonmajor ... Fund balances: General Agency Grants Financing Option Tax Debt Service Governmental Total Nonspendable: $ 318,204 $ $ $ $ $ $ 139,085 $ 457,285 Inventories 327,080 401,617 Prepaids 74,537 ... Total 466,165 858,906 nonspendable 392,741 Restricted: Debt service Self-funded health insurance 6,808,406 Tourism promotion 1,070,737 Public access television 131,642 Civil rights enforcement 48,242 Housing 131,531 Donor specified 476,941 Employee benefits 2,234,499 Library Street construction Loan reserve Street and right-of- way maintenance Improvements Total restricted 8,667,499 2,234,499 Committed: Vision Iowa projects 36,595 2,281,119 6,536,419 2,281,119 1,337,617 3,618,73E- 6,808,406 1,070, 737 131,642" 48,242 3,984,177 4,115,708 476,941 2,234,499 103,470 103,470'. 6,536,419 517,491 517,491 4,590,697 19,513,550 6,536,419 1,337,617 28,709,385 4,590,697 19,513,550 49,766,538 36,595 Assigned: Insurance 3,075,042 Other postemploy- ment benefits 1,040,792 Other 43,563 431,389 80,148 Use of fund balance for property valuation settlements 271,063 1,847,616 Improvements 80,148 Total assigned 4,430,460 431,389 1,847,616 3,075,042 1,040,792' 555,100 271,063,.. 1,847,616 6,789,613 Unassigned 10,184,876 (3,300,793) (1,929,863) 4,954,220 Total fund balances (deficit) $ 23,712,171 $ 2,234,499 $ (3,300,793) $ 2,712,508 $ 8,384,035 $ 1,337,617 $ 27,325,835 $ 62,405,872. 64 City of Waterloo, Iowa Notes to Basic Financial Statements Note 22. New GASB Statements and Pending Pronouncements The GASB has issued several statements not yet implemented by the City. The statements which might impact the City are as follows: • GASB Statement No. 68, Accounting and Financial Reporting for Pensions, issued June 2012, will be effective for the City for fiscal years beginning after June 15, 2015. This Statement replaces the requirements of GASB Statement No. 27, Accounting for Pensions by State and Local Governmental Employers, and GASB Statement No. 50, Pension Disclosures, as they relate to governments that provide pensions through pension plans administered as trusts or similar arrangements that meet certain criteria. This Statement requires governments providing defined benefit pensions to recognize their long-term obligation for pension benefits as a liability for the first time, and to more comprehensively and comparably measure the annual costs of pension benefits. Under Statement No. 68, each employer participating in a multiple -employer defined benefit pension plan will be required to record a liability representing their "proportionate share" of the plan's net pension liability. This Statement also enhances accountability and transparency through revised and new note disclosures and required supplementary information. • GASB Statement No. 69, Government Combinations and Disposals of Government Operations, issued January 2013, will be effective for the City beginning with its year ending June 30, 2015. This Statement establishes accounting and financial reporting standards related to government combinations and disposals of government operations. This Statement provides guidance for: determining whether a specific government combination is a government merger, a government acquisition, or a transfer of operations; using carrying values (generally, the amounts recognized in the pre -combination financial statements of the combining governments or operations) to measure the assets, deferred outflows of resources, liabilities, and deferred inflows of resources combined in a government merger or transfer of operations; measuring acquired assets, deferred outflows of resources, liabilities, and deferred inflows of resources based upon their acquisition values in a government acquisition; and reporting the disposal of government operations that have been transferred or sold. • GASB Statement No. 71, Pension Transition for Contributions Made Subsequent to the Measurement Date—an amendment of GASB Statement No. 68, issued November 2013, will be effective for the City beginning with its year ending June 30, 2015. This Statement eliminates a potential source of understatement of restated beginning net position and expense in a government's first year of implementing GASB Statement No. 68, Accounting and Financial Reporting for Pensions. To correct this potential understatement, Statement 71 requires a state or local government, when transitioning to the new pension standards, to recognize a beginning deferred outflow of resources for its pension contributions made during the time between the measurement date of the beginning net pension liability and the beginning of the initial fiscal year of implementation. This amount will be recognized regardless of whether it is practical to determine the beginning amounts of all other deferred outflows of resources and deferred inflows of resources related to pensions. The City's management has not yet determined the effect these statements will have on the City's financial statements. 65 City of Waterloo, Iowa Required Supplementary Information Other Postemployment Benefit Plan SCHEDULE OF FUNDING PROGRESS -- Unfunded Actuarial (Over UAAL as a Actuarial Accrued funded) Percentage Fiscal Actuarial Value of Liability AAL Funded Covered of Covered Year Valuation Assets (AAL) (UAAL) Ratio Payroll Payroll Ended Date (a) (b) (b -a) (a/b) (c) [(b-a)/c] — 2012 7/1/11 $ $ 29,248,000 $ 29,248,000 2013 7/1/11 29,248,000 29,248,000 2014 7/1/13 22,667,000 22,667,000 $ 32,295,003 90.57% 31,774,140 92.05 32,617,036 69.49 The information presented in the required supplementary schedule was determined as part of the actuarial valuation date as of July 1, 2013. Additional information follows: a. The actuarial method used to determine the ARC is the projected unit credit method. b. There are no plan assets. c. The actuarial assumptions included: a) 4.5 percent annual discount rate, b) a healthcare cost trend rate of 8.5 percent initially, decreasing 0.5 percent each year until reaching the ultimate trend rate of 5 percent, c) an annual salary increase of 3.5 percent, and d) an inflation rate of 3.5 percent. d. The amortization method is level percentage of pay on an open basis over 30 years. 66 City of Waterloo, Iowa Budgetary Comparison Schedule Budget and Actual (Modified Cash Basis) - All Governmental Funds and Proprietary Funds Required Supplementary Information Year Ended June 30, 2014 Budgeted Amounts Original Final Revenues and other financing sources receipts: Receipts: Property taxes $ 39,993,210 $ 39,993,210 Tax increment financing 6,617,844 6,617,844 Other City taxes 16,406,745 16,442,960 Licenses and permits 1,137,036 1,137,036 Use of money and property 1,246,800 1,271,800 Intergovernmental 36,675,603 38,467,733 Charges for services 23,792,466 23,950,747 Special assessments 174,000 174,000 Miscellaneous 6,571,570 7,148,497 Total receipts 132,615,274 135,203,827 Other financing sources: Transfer from other funds Issuance of long-term debt Proceeds from sale of capital assets Total other financing sources Total receipts and other financing sources Disbursements and other financing uses: Governmental -type activities: Public safety Public works Health and social services Culture and recreation Community and economic development General government Debt service Capital projects Business -type activities Total disbursements Other financing uses, transfers to other funds Total disbursements and other financing uses Receipts and other financing sources over (under) disbursements and other financing uses Balances, beginning of year Balances, end of year See Note to Required Supplementary Information. 67 14,972,876 12,000,000 88,000 18,536,397 24,575,000 96,625 27,060,876 43,208,022 159,676,150 178,411,849 31,270, 848 27,265,482 365,503 10,332,384 13,544,292 5,809,710 14,166,914 29,111,130 18,492,733 31,422,170 28,760,480 406,630 10,807,435 14,776,433 5,836, 368 26, 762,914 30,479,065 18,506,733 150,358,996 167,758,228 14, 972, 876 18, 536, 397 165,331,872 186,294,625 (5,655,722) (7,882,776) 75,984,016 85,732,041 $ 70,328,294 $ 77,849,265 Variance Actual Amounts With Final Budgetary Basis Budget $ 39,690,828 $ (302,382) — 6,233,647 (384,197) 16,688,546 245,586 1,343,179 206,143 _ 1,406,806 135,006 25,882,186 (12,585,547) 23,326,996 (623,751) 227,243 53,243 — 7,751,539 603,042 122,550,970 (12,652,857) 18,241, 045 23,858,593 245,771 (295,352) (716,407) 149,146 42,345,409 (862,613) 164,896,379 (13,515,470) 30,844,491 26,324,108 364,983 9,728,169 12,822,005 3,484,271 25,999,792 19,647,962 16,321,304 577,679 2,436,372 41,647 1,079,266 1,954,428 2,352,097 763,122 10,831,103 2,185,429 — 145,537,085 22,221,143 18,241,045 295,352 163,778,130 22,516,495 ,— 1,118,249 9,001,025 85,732,041 $ 86,850,290 $ 9,001,025 68 City of Waterloo, Iowa Note to Required Supplementary Information — Budgetary Reporting Year Ended June 30, 2014 In accordance with the Code of Iowa, the City Council annually adopts a budget on a modified cash basis following required public notice and hearing for all funds. The annual budget may be amended during the year utilizing similar statutorily prescribed procedures. Formal and legal budgetary control is based upon 10 major classes of disbursements known as functions, not by fund or fund type. These 10 functions are: public safety, public works, health and social services, culture and recreation, community and economic development, general government, debt service, capital projects, business -type and nonprogram. Although the budget document presents function disbursements by fund type, the legal level of control is at the aggregated function level, not at the fund or fund type level. During the year, a budget amendment was adopted which increased budgeted expenditures by $17,399,232. The budget amendment is reflected in the final budgeted amount. The City uses the same modified cash basis of accounting for budgetary reporting as is used for its internal financial records. Under this basis, cash transactions are modified by certain receivables and payables and by certain noncash revenue and expenditures. In addition, many transactions which should be recorded in and reported by the Sanitary Sewer Enterprise Fund are recorded in and reported by governmental funds. 69 City of Waterloo, Iowa Schedule of Comparison Funds Statements (GAAP Basis) to Budgetary (Modified Cash) Basis Required Supplementary Information Year Ended June 30, 2014 Governmental Enterprise Fund Fund Types Basis Types Basis Actual Amounts Actual Amounts Total Funds Revenue/Receipts: Property taxes and TIF revenue $ 44,623,905 $ Other taxes 16,946,689 Licenses and permits 1,350,599 Use of money and property 1,381,197 Intergovernmental 23,425,271 Charges for services 6,894,308 Interfund charges for services 1,935,000 Special assessments 139,408 Miscellaneous 3,425,567 25,122 272,755 16,436,753 17,928 $ 44,623,905 16,946,689 1,350,599 1,406,319 23,698,026 23,331,061 1,935,000 139,408 3,443,495 Total revenue/receipts 100,121,944 Expenditures and expenses/disbursements: Public safety Public works Health and social services Culture and recreation Community and economic development General government Debt service Capital projects Business -type activities Total expenditures and expenses/ disbursements (Continued) 16, 752, 558 116, 874, 502 30, 865, 364 30, 865, 364 29, 009, 814 29, 009, 814 365,847 - 365,847 9,835,758 - 9,835,758 12,966,402 - 12,966,402 2,468,932 - 2,468,932 11,187,049 - 11,187,049 14,033,868 - 14,033,868 14,170, 972 14,170, 972 110, 733, 034 14,170, 972 124, 904, 006 Net (10,611,090) 2,581,586 (8,029,504) 70 Property Tax Collected Budgetary for and Other GAAP Basis Remitted Conversion Budgetary Exceptions to MET Adjustments Basis $ 1,465,287 $ (164,717) $ 45,924,475 (258,143) 16,688,546 (7,420) 1,343,179 487 1,406,806 2,184,160 25,882,186 (4,065) 23,326,996 (1,935,000) - 87,835 227,243 4,308,044 7,751,539 1,465,287 4,211,181 122,550,970 1,465,287 (20,873) 30,844,491 (4,150,993) 26,324,108 (864) 364,983 (107,589) 9,728,169 (144,397) 12,822,005 1,015,339 3,484,271 14,812,743 25,999,792 5,614,094 19,647,962 2,150,332 16,321,304 1,465,287 19,167,792 145,537,085 (14,956,611) (22,986,115) City of Waterloo, Iowa Schedule of Comparison Funds Statements (GAAP Basis) to Budgetary (Modified Cash) Basis (Continued) Required Supplementary Information Year Ended June 30, 2014 Governmental Enterprise Fund Fund Types Basis Types Basis Actual Amounts Actual Amounts Total Funds Other financing sources (uses): Transfers in $ 11,006,208 $ $ 11,006,208 Transfers out (11,006,208) (11,006,208) Insurance proceeds 356,454 356,454 Bond discount (29,251) (29,251) Bond premium 234,964 - 234,964 Proceeds from sales of capital assets 47,937 47,937 Issuance of long-term debt 20,265,000 20,265,000 Payments to refunded bond escrow agent (8,806,014) (8,806,014) Total other financing sources (uses) 12,069,090 12,069,090 Change in fund balance/net position Balance, beginning of year 1,458,000 60,947,872 2,581,586 90,095,210 4,039,586 151,043,082 Balance, end of year $ 62,405,872 $ 92,676,796 $ 155,082,668 72 Property Tax Collected Budgetary for and Other GAAP Basis Remitted Conversion Budgetary Exceptions to MET Adjustments Basis - $ $ 7,234,837 $ 18,241,045 - - (7,234,837) (18,241,045) - - (356,454) - 29,251 - (234,964) - 197,834 245,771 - 3,593,593 23,858,593 - 8,806,014 12,035,274 24,104,364 (2,921,337) 1,118,249 (65,311,041) 85,732,041 $ $ $ (68,232,378) $ 86,850,290 City of Waterloo, Iowa Schedule of Revenues, Expenditures and Changes in Fund Balances General Fund Year Ended June 30, 2014 Revenues: Property taxes Other taxes Licenses and permits Investment income Rent Intergovernmental Charges for services Indirect allocations Special assessments Miscellaneous Total revenues $ 19,702,253 6,203,201 1,334,705 51,809 1,004,877 1,225,512 6,595,480 1,885,000 139,408 1,973,383 $ 40,115,628 Expenditures: Public safety function Mayor Black Hawk Emergency Management Agency Contractual services $ 76,246 Total activity and department 76,246 Police department Police operations Compensation and benefits 11,372,526 Contractual services 834,331 Commodities 333,779 Total activity 12,540,636 Police computer services Contractual services Commodities Total activity Police grants Compensation and benefits Contractual services Commodities Total activity Law enforcement programs Compensation and benefits Contractual services Commodities Capital outlay Total activity Tobacco grant Compensation and benefits Total activity (Continued) 74 69,347 75,850 145,197 611,817 25,425 44,519 681,761 12,420 161,598 152,648 10,760 337,426 3,164 3,164 City of Waterloo, Iowa Schedule of Revenues, Expenditures and Changes in Fund Balances (Continued) General Fund Year Ended June 30, 2014 Expenditures (continued): Public safety function (continued) Police department (continued) Public safety administration Compensation and benefits $ 138,258 Contractual services 842 Commodities 247 Total activity 139,347 Total department 13,847,531 Fire department Fire protection Compensation and benefits 8,703,937 Contractual services 406,302 Commodities 96,680 Total activity 9,206,919 Fire restricted programs Compensation and benefits Commodities Total activity 17,137 93 17,230 Fire ambulance services Compensation and benefits 1,270,140 Contractual services 172,262 Commodities 157,025 Total activity 1,599,427 Fire safety program Compensation and benefits 126,562 Contractual services 30,308 Commodities 1,271 Total activity 158,141 Total department 10,981,717 Traffic operations department Animal Control Compensation and benefits Contractual services Commodities Total activity Animal control restricted projects Commodities Total activity Total department Building inspection department Building and housing safety Compensation and benefits Contractual services Commodities Total activity and department (Continued) 75 94,646 31,336 35,912 161,894 568 568 162,462 1,091,703 28,512 35,136 1,155,351 City of Waterloo, Iowa Schedule of Revenues, Expenditures and Changes in Fund Balances (Continued) General Fund Year Ended June 30, 2014 Expenditures: Public safety function (continued) Central garage department Fire - garage parts & service Compensation and benefits Commodities Total activity and department Ambulance - garage parts & service Commodities Total activity and department 83,332 82,156 165,488 20,215 20,215 Public safety function totals Current Compensation and benefits $ 23,525,642 Contractual services 1,836,509 Commodities 1,036,099 Subtotal 26,398,250 Capital outlay 10,760 Total public safety function $ 26,409,010 Public works function Clerk Parking administration Compensation and benefits $ 87,907 Contractual services 37,690 Commodities 3,732 Total activity and department 129,329 Sidewalk repair/construction Commodities Capital outlay Total activity and department 144 115,057 115,201 Traffic operations Parking maintenance Compensation and benefits 209,101 Contractual services 50,488 Commodities 20,049 Total activity and department 279,638 Central garage Central garage Compensation and benefits Contractual services Commodities Capital outlay Total activity Motor pool service Commodities Total activity Total department (Continued) 76 717,115 37,687 103,128 2,683 860,613 465,662 465,662 1,326,275 City of Waterloo, Iowa Schedule of Revenues, Expenditures and Changes in Fund Balances (Continued) General Fund Year Ended June 30, 2014 Expenditures: Public works function (continued) Airport Airport administration Compensation and benefits 465,741 Contractual services 292,058 Commodities 117,418 Total activity and department 875,217 Public works function totals Current Compensation and benefits $ 1,479,864 Contractual services 417,923 Commodities 710,133 Subtotal 2,607,920 Capital outlay 117,740 Total public works function $ 2,725,660 Health and social services function Mayor Health and sanitation Contractual services $ 75,000 Total activity and department 75,000 Human rights department Human rights Compensation and benefits 226,166 Contractual services 13,609 Commodities 3,904 Total activity 243,679 EEOC contract Contractual services Total activity Housing enforcement Contractual services Total activity Cedar Valley diversity action team Contractual services Total activity Total department 7,758 7,758 38,665 38,665 745 745 290,847 Health and social services function totals Current Compensation and benefits 226,166 Contractual services 135,777 Commodities 3,904 Total health and social services function $ 365,847 (Continued) 77 City of Waterloo, Iowa Schedule of Revenues, Expenditures and Changes in Fund Balances (Continued) General Fund Year Ended June 30, 2014 Expenditures: Culture and recreation function Mayor Fairview cemetery association Contractual services $ 60,000 Total activity and department 60,000 Cultural/arts Center for the arts Compensation and benefits Contractual services Commodities Total activity Youth pavilion Compensation and benefits Contractual services Commodities Total activity Culture and arts grants and projects Compensation and benefits Contractual services Total activity Total department 608,504 90,371 27,464 726,339 226,614 51,022 28,643 306,279 1,944 57,547 59,491 1,092,109 Library Library services Compensation and benefits 1,271,636 Contractual services 239,881 Commodities 215,882 Total activity Library Enrich Iowa Contractual services Commodities Total activity Library access plus Commodities Total activity Library grants Contractual services Commodities Total activity (Continued) 78 1,727,399 11,604 2,463 14,067 2,996 2,996 2,561 37,696 40,257 City of Waterloo, Iowa Schedule of Revenues, Expenditures and Changes in Fund Balances (Continued) General Fund Year Ended June 30, 2014 Expenditures (continued): Culture and recreation function (continued): Library (continued): Library gift and trust Contractual services $ 40,265 Commodities 53,356 Total activity 93,621 Library service area Commodities 3,996 Total activity 3,996 County library system Compensation and benefits 56,648 Commodities 831 Total activity 57,479 Library open access Contractual services Commodities Total activity Total department 3,100 4,910 8,010 1,947,825 Leisure services Leisure services Compensation and benefits 1,790,338 Contractual services 239,055 Commodities 290,807 Total activity 2,320,200 Downtown area maintenance Compensation and benefits 191,088 Contractual services 60,592 Commodities 37,316 Total activity 288,996 Leisure services projects Compensation and benefits 933 Contractual services 121,756 Commodities 51,004 Capital outlay 69,948 Total activity 243,641 Golf courses Compensation and benefits 922,726 Contractual services 116,564 Commodities 155,813 Total activity 1,195,103 Golf course improvements Contractual services (537) Commodities 11,261 Total activity 10,724 (Continued) 79 City of Waterloo, Iowa Schedule of Revenues, Expenditures and Changes in Fund Balances (Continued) General Fund Year Ended June 30, 2014 Expenditures (continued): Culture and recreation function (continued): Leisure services (continued) Sports and youth services Compensation and benefits $ 475,162 Contractual services 23,584 Commodities 119,776 Total activity 618,522 Young arena Compensation and benefits 438,346 Contractual services 186,850 Commodities 221,890 Total activity 847,086 Sportsplex Compensation and benefits 367,502 Contractual services 149,921 Commodities 64,000 Total activity 581,423 Total department 6,105,695 Culture and recreation function totals Current Compensation and benefits 6,351,441 Contractual services 1,454,136 Commodities 1,330,104 Subtotal 9,135,681 Capital outlay 69,948 Total culture and recreation function $ 9,205,629 Community and economic development function Mayor Iowa northland council of governments Contractual services $ 31,467 Total activity 31,467 Tourism promotion Contractual services Total activity Waterloo Convention & Visitors Bureau, Inc. Contractual services Total activity Total department Planning and zoning Planning and zoning Compensation and benefits Contractual services Commodities Total activity City property management Contractual services Total activity (Continued) 80 234,466 234,466 596,090 596,090 862,023 422,161 18,064 6,533 446,758 117,137 117,137 City of Waterloo, Iowa Schedule of Revenues, Expenditures and Changes in Fund Balances (Continued) General Fund Year Ended June 30, 2014 Expenditures (continued): Community and economic development function (continued): Planning and zoning (continued) Economic development Compensation and benefits $ 75,785 Total activity 75,785 Special projects Contractual services Total activity Total department 1,500 1,500 641,180 Five Sullivans Civic Center Compensation and benefits 95,845 Contractual services 207,744 Commodities 16,583 Capital outlay 8,591 Total activity and department 328,763 Community development Housing pool Contractual services Total activity and department 5,000 5,000 Community and economic development function totals Current Compensation and benefits 593,791 Contractual services 1,211,468 Commodities 23,116 Subtotal 1,828,375 Capital outlay 8,591 Total community and economic development function $ 1,836,966 (Continued) 81 City of Waterloo, Iowa Schedule of Revenues, Expenditures and Changes in Fund Balances (Continued) General Fund Year Ended June 30, 2014 Expenditures: General government function Mayor Mayor's office Compensation and benefits $ 200,804 Contractual services 14,220 Commodities 986 Total activity 216,010 Administrative and management information services Compensation and benefits 94,229 Contractual services 197,316 Commodities 5,378 Total activity 296,923 Total department 512,933 City council City council Compensation and benefits Contractual services Total activity and department 68,096 662 68,758 City clerk and finance Telecommunications Compensation and benefits 150,611 Contractual services 798 Commodities 454 Total activity 151,863 City clerk and finance Compensation and benefits 752,360 Contractual services 247,585 Claims, judgments, contingencies 5,178 Commodities 65,414 Total activity 1,070,537 Liability insurance Compensation and benefits Contractual services Total activity Health/life insurance Compensation and benefits Contractual services Total activity Self-funded worker's compensation Contractual services Total activity Print shop Contractual services Total activity Total department (Continued) 82 42,326 1,291,190 1,333,516 (2,025) (2,387,516) (2,389,541) 513,573 513,573 44,718 44,718 724,666 City of Waterloo, Iowa Schedule of Revenues, Expenditures and Changes in Fund Balances (Continued) General Fund Year Ended June 30, 2014 Expenditures (continued): General government function (continued): City attorney City attorney Compensation and benefits $ 167,649 Contractual services 124,901 Commodities 7,551 Total activity and department 300,101 Human resources Employee assistance program Contractual services Total activity 825 825 Human resources Compensation and benefits 277,874 Contractual services 21,031 Commodities 14,947 Total activity 313,852 Safety committee Compensation and benefits 293 Contractual services 8,179 Commodities 2,930 Total activity 11,402 Total department 326,079 Building inspection Facilities maintenance Compensation and benefits 244,682 Contractual services 200,373 Commodities 41,565 Total activity 486,620 Facilities restricted project Contractual services Commodities Total activity Veteran's memorial hall Contractual services Total activity Total department General government function totals Current Compensation and benefits Contractual services Commodities Total general government function (Continued) 83 12,652 985 13,637 8,542 8,542 508,799 1,996,899 304,227 140,210 $ 2,441,336 City of Waterloo, Iowa Schedule of Revenues, Expenditures and Changes in Fund Balances (Continued) General Fund Year Ended June 30, 2014 Expenditures: Public safety $ 26,409,010 Public works 2,725,660 Health and social services 365,847 Culture and recreation 9,205,629 Community and economic development 1,836,966 General government 2,441,336 Total expenditures Revenue under expenditures Other financing sources (uses): Transfers in Transfers out Insurance proceeds Proceeds from sale of capital assets Total other financing sources $ 42,984,448 $ (2,868,820) 6,717,529 (553,374) 325,870 45,435 6,535,460 Net change in fund balance 3,666,640 Fund balance, beginning of year 20,045,531 Fund balance, end of year $ 23,712,171 84 City of Waterloo, Iowa Combining Balance Sheet Nonmajor Governmental Funds June 30, 2014 Special Revenue Capital Projects Total Assets Cash and cash equivalents $ 6,253,178 $ 20,304,337 $ 26,557,515 - Receivables: Customer accounts 2,771 1,649,429 1,652,200 Property taxes: - Delinquent 5,352 - 5,352 Succeeding year 570,687 - 570,687 Accrued interest 507 507 Due from other governments: - Federal 562,842 - 562,842 Iowa 1,459,848 - 1,459,848 Other 6,766 - 6,766 - Inventories and prepaids 466,165 - 466,165 Restricted assets, cash and cash equivalents 2,014,208 - 2,014,208 Advances to other funds 116,014 - 116,014 amMa Total assets $ 11,458,338 $ 21,953,766 $ 33,412,104 Liabilities, Deferred Inflows of Resources and Fund Balances • Liabilities: Accounts payable $ 423,623 $ 1,444,729 $ 1,868,352 Retainages payable 141,046 61,747 202,793 Accrued liabilities 116,907 116,907 Due to other funds 137,386 1,144,277 1,281,663 Compensated absences 31,299 - 31,299 Payable from restricted assets 77,282 - 77,282 Total liabilities 927,543 2,650,753 3,578,296 Deferred inflows of resources: Unavailable revenue - property taxes 576,039 - 576,039 - Unavailable revenue - intergovernmental 363,155 1,568,779 1,931,934 Total deferred inflows of resources 939,194 1,568,779 2,507,973 Fund Balances: Nonspendable Restricted Assigned Unassigned Total fund balances Total liabilities, deferred inflows of resources and fund balances 466,165 9,406,372 80,148 (361,084) 19,303,013 (1,568,779) 466,165 28,709,385 80,148 (1,929,863) 9,591,601 17,734,234 27,325,835 $ 11,458,338 $ 21,953,766 $ 33,412,104 85 City of Waterloo, Iowa Combining Schedule of Revenues, Expenditures and Changes in Fund Balances Nonmajor Governmental Funds Year Ended June 30, 2014 Special Revenue Capital Projects Total Revenues: -► Property taxes $ 601,215 $ $ 601,215 Other taxes 25,653 - 25,653 Licenses and permits 15,894 - 15,894 V Investment income 1,501 17,679 19,180 Rent 194,867 - 194,867 Intergovernmental 17, 072,135 92,538 17,164,673irrj Charges for services 244,378 244,378 Interfund charges for services 50,000 - 50,000 Miscellaneous 41,443 1,175,963 1,217,406 Total revenues 18,247,086 1,286,180 19,533,266 ,.,, Expenditures: Current: Public safety Public works Culture and recreation Community and economic development General government Debt service: Bond issuance costs Capital outlay Total expenditures 10,744 10,744 9,571,675 9,571,675 626,002 - 626,002 8,580,235 8,580,235 301 - 301 100,378 14, 033, 868 100,378 14,033,868 18,788,957 14,134,246 32,923,203 Revenues over (under) expenditures (541,871) Other financing sources (uses): Transfers in Transfers out Bond discount Bond premium Proceeds from sale of capital assets Issuance of long-term debt Total other financing sources (uses) (12,848,066) (13,389,937) 2,502 1,320,567 1,320,567 (38) (38) (29,045) (29,045) 82,064 82,064 2,502 11,595,000 11,595,000 2,502 12,968,548 12,971,050 Net change in fund balance (539,369) Fund balance, beginning of year 10,130,970 Fund balance, end of year 120,482 (418,887) 17,613,752 27,744,722 $ 9,591,601 $ 17,734,234 $ 27,325,835 86 , w Wow City of Waterloo, Iowa Special Revenue Funds June 30, 2014 Special Revenue Funds account for the proceeds of specific revenue sources that are legally or contractually restricted for particular purposes. The proceeds are segregated into individual funds to ensure that expenditures are made exclusively for qualified purposes, as follows: Nonmajor: Library Tax Levy Fund — This fund is used to account for property taxes levied, as passed by local referendum, to be used to increase the hours of operation of the Waterloo Public Library. Community Development Block Grant Fund — This fund accounts for revenue received under the Community Development Block Grant federal entitlement. Section 108 Loan Program Fund — This fund accounts for expenditures related to the United States Department of Housing and Urban Development's Section 108 Guaranteed Loan Program. Road Use Tax Fund — This fund is required by the Code of Iowa to account for the City's share of fuel taxes collected and allocated by the state which is restricted for local street maintenance. Housing Programs Fund — This fund is used to account for resources received to provide housing assistance, primarily Federal Section 8 and Ridgeway Towers. Federal Aviation Agency Projects Fund — This fund is used to account for resources from the Federal Aviation Agency and Passenger Facility Charges restricted for airport development. 87 City of Waterloo, Iowa Combining Balance Sheet Nonmajor Special Revenue Funds June 30, 2014 Special Revenue Community Library Development Section 108 Tax Levy Block Grant Loan Program Road Use Tax Assets Cash and cash equivalents $ 183,738 $ 700 $ 517,514 $ 3,363,381 Receivables: Customer accounts - 2,771 Property taxes: Delinquent 5,352 , t Succeeding year 570,687 Accrued interest - Due from other governments: Federal - 222,837 _ Iowa - 112,286 1,303,768 Other 6,730 Inventories and prepaids - 139,085 Restricted cash and cash equivalents Advances to other funds 7,825 108,189 Total assets $ 774,332 $ 335,823 $ 517,514 $ 4,917,194 Liabilities, Deferred Inflows of Resources and Fund Balances Liabilities: Accounts payable Retainages payable Accrued liabilities Due to other funds Compensated absences Payable from restricted assets Total liabilities Deferred inflows of resources: Unavailable revenue - property taxes Unavailable revenue - intergovernmental Total deferred inflows of resources 12,297 2,378 $ 185,234 $ 21,795 11,438 134,947 4,205 23 $ 87,251 80,879 19,282 14,675 357,619 23 187,412 576,039 35,837 576,039 35,837 Fund balances: Nonspendable - 139,085 Restricted 103,470 517,491 4,590,697 Assigned 80,148 Unassigned - (57,633) Total fund balances 183,618 (57,633) 517,491 4,729,782 Total liabilities, deferred inflows of resources and fund balances $ 774,332 $ 335,823 $ 517,514 $ 4,917,194 88 s Special Revenue Housing Programs Federal Aviation Agency Projects Total $ 2,187,845 $ - $ 6,253,178 507 18,821 327,080 1,901, 537 2,771 5,352 570,687 507 321,184 562,842 43,794 1,459,848 36 6,766 466,165 112,671 2,014,208 116,014 $ 4,435,790 $ 477,685 $ 11,458,338 29,524 $ 12,293 5,434 77,282 121,591 $ 119,251 2,439 423,623 141,046 116,907 137,386 31,299 77,282 124,533 243,281 927,543 327,318 576,039 363,155 327,318 939,194 327,080 - 466,165 3,984,177 210,537 9,406,372 80,148 (303,451) (361,084) 4,311,257 (92,914) 9,591,601 $ 4,435,790 $ 477,685 $ 11,458,338 89 City of Waterloo, Iowa Combining Statement of Revenues, Expenditures and Changes in Fund Balances Nonmajor Special Revenue Funds Year Ended June 30, 2014 Special Revenue Community Library Development Section 108 Tax Levy Block Grant Loan Program Road Use Tax Revenues: Property taxes $ 601,215 $ $ $ Other taxes 25,653 - - - Licenses and permits - - 15,894 Investment income 327 260 - Rent - - - Intergovernmental - 3,335,372 6,910,865 Charges for services - 63,953 - 51,797 Interfund charges for services - - - 50,000 Miscellaneous - 33,690 - 7,053 Total revenues 627,195 3,433,015 260 7,035,609 Expenditures: Current: Public safety - Public works - 7,297,399 Culture and recreation 626,002 - - - Community and economic development 3,496,830 - General government - 301 Total expenditures 626,002 3,496,830 301 7,297,399 Excess of revenues over expenditures Other financing sources, proceeds from sale of capital assets 1,193 (63,815) (41) (261, 790) Net change in fund balances 1,193 (63,815) (41) (261,790) Fund balances, beginning of year 182,425 6,182 517,532 4,991,572 Fund balances, end of year $ 183,618 $ (57,633) $ 517,491 $ 4,729,782 90 Special Revenue Housing Programs Federal Aviation Agency Projects Total $ $ - $ 601,215 25,653 - - 15,894 — 553 361 1,501 194,867 - 194,867 4,947,296 1,878,602 17, 072,135 33,170 95,458 244,378 - - 50,000 700 41,443 5,176,586 1,974,421 18,247,086 10,744 10,744 2,274,276 9,571,675 626,002 5,083,405 - 8,580,235 301 5,083,405 2,285,020 18,788,957 93,181 (310,599) (541,871) 2,502 2,502 95,683 (310,599) (539,369) 4,215,574 217,685 10,130,970 $ 4,311,257 $ (92,914) $ 9,591,601 91 City of Waterloo, Iowa Capital Projects Funds June 30, 2014 Capital Projects Funds account for the City's financial resources used for the acquisition or construction of major nonproprietary capital facilities. The City of Waterloo has capital projects funds as follows: Nonmajor: June 2007 GO Bonds Fund — This fund is used to account for proceeds from the 2007 general obligation bond sale until expended for the restricted purpose. June 2008 GO Bonds Fund — This fund is used to account for proceeds from the 2008 general obligation bond sale until expended for the restricted purpose. June 2009 GO Bonds Fund — This fund is used to account for proceeds from the 2009 general obligation bond sale until expended for the restricted purpose. June 2010 GO Bonds Fund — This fund is used to account for proceeds from the 2010 general obligation bond sale until expended for the restricted purpose. June 2011 GO Bonds Fund — This fund is used to account for proceeds from the 2011 general obligation bond sale until expended for the restricted purpose. June 2012 GO Bonds Fund — This fund is used to account for proceeds from the 2012 general obligation bond sale until expended for the restricted purpose. June 2013 GO Bonds Fund — This fund is used to account for proceeds from the 2013 general obligation bond sale until expended for the restricted purpose. June 2014 GO Bonds Fund — This fund is used to account for proceeds from the 2014 general obligation bond sale until expended for the restricted purpose. Rath Area Redevelopment Fund — This fund is used to account for resources used for the acquisition and redevelopment of real estate within the boundaries established as the Rath Area. Vision Iowa Projects Fund — This fund is used to account for resources used for costs identified to the Vision Iowa group of projects. Capital Improvements Funds — This fund is used to account for the use of resources on governmental capital projects not accounted for in other capital projects funds and are restricted for specific projects. 92 City of Waterloo, Iowa Combining Balance Sheet Capital Projects Funds June 30, 2014 June 2009 June 2010 June 2011 June 2012 GO Bonds GO Bonds GO Bonds GO Bonds Assets Cash and cash equivalents $ 519,223 $ 589,118 $ 1,319,647 $ 2,605,898 Receivables, customer accounts - - - Total assets $ 519,223 $ 589,118 $ 1,319,647 $ 2,605,898 Liabilities, Deferred Inflows of Resources and Fund Balances (Deficit) Liabilities: Accounts payable $ 7,345 $ 63,299 $ 207,097 $ 180,517 Retainages payable 593 11,696 3,775 Due to other funds - - Total liabilities 7,938 63,299 218,793 184,292 Deferred inflows of resources, unavailable revenue - intergovernmental Fund balances (deficit): Restricted 511,285 525,819 1,100,854 2,421,606 Unassigned Total fund balances (deficit) 511,285 525,819 1,100,854 2,421,606 Total liabilities, deferred inflows of resources and fund balances (deficit) $ 519,223 $ 589,118 $ 1,319,647 $ 2,605,898 93 June 2013 June 2014 Capital GO Bonds GO Bonds Improvements Total $ 4,234,759 $ 11,035,692 $ $ 20,304,337 1,649,429 1,649,429 $ 4,234,759 $ 11,035,692 $ 1,649,429 $ 21,953,766 $ 262,379 $ 526,446 $ 197,646 $ 1,444,729 31,127 4,414 10,142 61,747 1,144,277 1,144,277 293,506 530,860 1,352,065 2,650,753 — 1,568,779 1,568, 779 3,941,253 10,504,832 297,364 19,303,013 (1,568,779) (1,568,779) 3,941,253 10,504,832 (1,271,415) 17,734,234 $ 4,234,759 $ 11,035,692 $ 1,649,429 $ 21,953,766 City of Waterloo, Iowa Combining Schedule of Revenues, Expenditures and Changes in Fund Balances (Deficit) Capital Projects Funds Year Ended June 30, 2014 June 2007 GO Bonds June 2008 GO Bonds June 2009 GO Bonds June 2010 GO Bonds Revenues: Investment income $ 9 $ 106 $ 1,029 $ 1,075 Intergovernmental - - Miscellaneous Total revenues 9 106 1,029 1,075 Expenditures: Debt service, bond issuance costs Capital outlay Total expenditures Revenues over (under) expenditures Other financing sources (uses): Transfers in Transfers out Bond discount Bond premium Issuance of long-term debt Total other financing sources (uses) 32,803 115,840 265,801 32,803 115,840 265,801 201,080 201,080 (32,794) (115,734) (264,772) (200,005) 17,714 17,714 Net change in fund balances (deficit) (32,794) (115,734) (247,058) Fund balances (deficit), beginning of year 32,794 115,734 758,343 Fund balances (deficit), end of year $ - $ - $ 511,285 $ 95 (200,005) 725,824 525,819 June 2011 GO Bonds June 2012 GO Bonds June 2013 GO Bonds 2,446 $ 5,140 $ June 2014 Rath Area Vision Iowa GO Bonds Redevelopment Projects 7,841 $ $ 33 $ - 92,538 38 2,446 5,140 7,841 33 92,576 5,426 3,815 1,414,324 2,573,550 4,307,492 91,137 - 1,052,050 70,314 1,419, 750 2,577,365 4,307,492 1,143,187 70,314 (1,417,304) (2,572,225) (4,299,651) (1,143,187) (70,281) 92,576 (38) (29, 045) 82,064 11,595,000 11,648, 019 - (38) (1,417,304) (2,572,225) (4,299,651) 10,504,832 (70,281) 92,538 2,518,158 4,993,831 8,240,904 - 70,281 (92,538) $ 1,100,854 $ 2,421,606 $ 3,941,253 $ 10,504,832 $ - $ 96 City of Waterloo, Iowa Combining Schedule of Revenues, Expenditures and Changes in Fund Balances (Deficit) (Continued) Capital Projects Funds Year Ended June 30, 2014 Revenues: Investment income Intergovernmental Miscellaneous Total revenues Expenditures: Debt service, bond issuance costs Capital outlay Total expenditures Revenues over (under) expenditures Other financing sources (uses): Transfers in Transfers out Bond premium Bond discount Issuance of long-term debt Total other financing sources (uses) Capital Improvements Total $ $ 17,679 92,538 1,175,925 1,175,963 1,175,925 1,286,180 4,000,614 100,378 14,033,868 4,000,614 14,134,246 (2,824,689) (12,848,066) 1,302,853 1,320,567 (38) 82,064 (29,045) 11,595,000 1,302,853 12,968,548 Net change in fund balances (deficit) (1,521,836) 120,482 Fund balances (deficit), beginning of year 250,421 17,613,752 Fund balances (deficit), end of year $ (1,271,415) $ 17,734,234 97 City of Waterloo, Iowa Fiduciary Funds June 30, 2014 Fiduciary Funds account for assets held by a governmental unit in a trustee capacity or as an agent for individuals, private organizations, other governmental units and/or other funds. The City of Waterloo has the following fiduciary fund: Agency Fund — This fund is used to account for property taxes collected on behalf of the Metropolitan Transit Agency, Water Works kill water assessments, and building permits passed through to Black Hawk County. 98 City of Waterloo, Iowa Statement of Changes in Assets and Liabilities Agency Fund Year Ended June 30, 2014 Balance Balance June 30, June 30, 2013 Additions Deletions 2014 Assets, cash $ $ 1,465,287 $ 1,465,287 $ Liabilities, due to private entities $ - $ 1,465,287 $ 1,465,287 $ 99 City of Waterloo, Iowa Statistical Section This part of the City of Waterloo's comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information says about the City's overall financial health. -- Contents Page Financial Trends These schedules contain trend information to help the reader understand how the City's financial performance and well-being have changed over time. Revenue Capacity These schedules contain information to help the reader assess the City's most significant local revenue source, the property tax. Debt Capacity These schedules present information to help the reader assess the affordability of the City's current levels of outstanding debt and the City's ability to issue additional debt in the future. Demographic and Economic Information These schedules offer demographic and economic indicators to help the reader understand the environment within which the City's financial activities take place. Operating Information These schedules contain service and infrastructure data to help the reader understand how the information in the City's financial report relates to the services the city provides and the activities it performs. Sources: Unless otherwise noted, the information in these schedules is derived from the comprehensive annual financial reports for the relevant year. The city implemented GASB Statement 34 in fiscal 2003; therefore, schedules presenting government -wide information include information beginning in that year. 100 101 106 110 115 117 Governmental activities Net investment in capital assets Restricted Unrestricted Total governmental activities net position Business -type activities Net investment in capital assets Restricted Unrestricted Total business -type activities net position Primary government Net investment in capital assets Restricted Unrestricted Total primary government net position City of Waterloo, Iowa Net Position by Component Last Ten Fiscal Years (accrual basis of accounting) 2005 2006 2007 $ 56,719,559 $ 69,770,404 $ 193,678,687 29,460,969 34,279,423 22,213,054 6,160,850 6,043,616 5,626,315 $ 92,341,378 $ 110,093,443 $ 221,518,056 $ 56,679,067 4,969,352 8,055,394 $ 69,703,813 $ 113,398,626 34,430,321 14,216,244 $ 162,045,191 I I $ 57,945,809 6,300,746 7,422,263 $ 71,668,818 $ 63,144,916 3,334,062 7,963,580 $ 74,442,558 $ 127,716,213 40,580,169 13,465,879 $ 181,762,261 $ 256,823,603 25,547,116 13,589,895 $ 295,960,614 I I 2008 $ 202,629,813 25,583,429 7,342,293 $ 235,555,535 $ 63,754,721 3,182, 802 9,473,128 2009 $ 216,863,066 32,652,537 4,738,557 $ 254,254,160 2010 $ 233,853,135 36,648,414 3,591,308 $ 274,092,857 2011 $ 243,084,776 28,098,845 9,823,688 $ 281,007,309 2012 $ 250,819,314 31, 552, 558 9,694,131 $ 292,066,003 $ 65,420,051 $ 66,494,749 $ 67,576,579 $ 71,243,134 3,171,308 3,178,807 3,170,694 1,655,694 9,440,050 10,719,450 13,086,820 14,659,699 2013 $ 264,695,106 30,823,956 7,214,587 $ 302,733,649 2014 $ 273,871,470 30,579,471 8,998,045 $ 313,448,986 $ 74,508,694 $ 79,920,865 1,383,659 1,310,099 14,202, 857 11,445,832 $ 76,410,651 $ 78,031,409 $ 80,393,006 $ 83,834,093 $ 87,558,527 $ 90,095,210 $ 92,676,796 $ 266,384,534 28,766,231 16,815,421 $ 311,966,186 101 $ 282,283,117 35,823,845 14,178, 607 $ 332,285,569 $ 300,347,884 39,827,221 14,310,758 $ 354,485,863 $ 310,661,355 31,269, 539 22,910,508 $ 364,841,402 $ 322,062,448 33,208,252 24,353,830 $ 379,624,530 $ 339,203,800 32,207,615 21,417,444 $ 392,828,859 $ 353,792,335 31,889,570 20,443,877 $ 406,125,782 I I I I I I I I I I I I I I I I I I i I I I I I I I I i I I City of Waterloo, Iowa Changes in Net Position Last Ten Fiscal Years (accrual basis of accounting) (Page 1 of 2) 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Expenses Governmental activities: Public safety $ 22,484,306 $ 25,251,052 $ 26,046,236 $ 26,214,669 $ 26,719,053 $ 28,612,482 $ 29,629,282 $ 30,037,249 $ 31,913,280 $ 31,773,269 Public works 13,689,867 11,579,825 17,265,784 21,705,472 22,435,723 22,839,814 23,276,707 23,297,561 24,938,888 28,531,525 Health and social services 251,534 331,759 258,818 268,761 260,584 244,594 257,618 278,589 299,282 293,173 Culture and recreation 6,425,956 6,786,963 8,059,963 8,408,694 9,512,453 9,951,066 10,080,005 10,515,120 10,491,266 11,265,704 Community and economic development 11,909,166 13,741,135 9,666,943 9,581,090 13,520,082 15,138,776 16,675,218 16,138,333 14,129,616 12,910,299 General government 2,783,145 3,415,216 3,903,632 4,511,057 5,150,029 4,548,726 4,860,959 4,219,355 3,714,993 2,111,172 Interest on long-term debt 2,540,869 2,625,800 2,728,225 2,782,119 2,880,205 2,736,194 2,639,047 2,459,710 2,680,614 2,349,054 Total governmental activities expenses 60,084,843 63,731,750 67,929,601 73,471,862 80,478,129 84,071,652 87,418,836 86,945,917 88,167,939 89,234,196 Business -type activities: Sanitary sewer 8,246,811 8,666,232 8,242,650 8,649,104 8,573,832 8,682,068 10,437,723 9,730,465 10,033,041 10,503,929 Sanitation 3,025,161 3,196,360 3,226,802 3,289,854 3,593,300 3,873,028 3,408,358 3,680,500 3,640,314 3,667,163 Total business -type activities expenses 11,271,972 11,862,592 11,469,452 11,938,958 12,167,132 12,555,096 13,846,081 13,410,965 13,673,355 14,171,092 Total primary government expenses $ 71,356,815 $ 75,594,342 $ 79,399,053 $ 85,410,820 $ 92,645,261 $ 96,626,748 $ 101,264,917 $ 100,356,882 $ 101,841,294 $ 103,405,288 Program Revenue Governmental activities: Charges for services: Public safety $ 1,689,116 $ 1,872,956 $ 1,940,446 $ 3,441,302 $ 3,143,136 $ 3,331,924 $ 3,874,275 $ 3,602,246 $ 3,683,489 $ 3,800,273 Public works 1,765,757 1,831,575 1,774,681 1,933,607 1,894,200 1,887,850 1,984,786 2,224,870 2,192,414 2,802,925 Culture and recreation 1,902,088 2,027,873 2,077,330 2,263,815 2,441,457 2,337,191 2,339,044 2,592,204 2,492,426 3,010,899 Other activities 216,203 637,103 580,948 1,361,824 1,139,772 1,125,370 1,229,991 1,268,316 1,489,631 1,531,761 Operating grants and contributions 15,780,383 18,358,119 16,568,953 14,018,130 16,803,356 18,592,551 16,376,376 16,603,449 14,967,188 11,938,221 Capital grants and contributions 3,970,432 6,241,861 5,911,499 8,609,193 13,787,329 14,938,736 9,832,416 10,720,735 9,364,734 12,668,122 Total governmental activities program revenue 25,323,979 30,969,487 28,853,857 31,627,871 39,209,250 42,213,622 35,636,888 37,011,820 34,189,882 35,752,201 Business -type activities: Charges for services: Sanitary sewer 9,496,202 9,905,507 9,321,295 9,598,454 9,628,876 11,185,490 13,283,908 13,147,754 12,285,502 12,845,301 Sanitation 3,210,265 3,201,266 3,274,550 3,294,443 3,349,978 3,398,533 3,446,332 3,572,238 3,615,787 3,609,500 Operating grants and contributions: Sanitary sewer 64,006 7,361 240,678 339,496 125,802 54,041 Sanitation 274,988 - 315,437 288,866 274,988 314,940 399,000 215,584 273,869 272,755 Capital grants and contributions: Sanitary sewer 115,481 311,303 799,265 127,092 106,200 81,302 82,443 - Sanitation - - - - 3,000 - 560 13,585 Total business -type activities program revenue 13,160,942 13,425,437 13,710,547 13,549,533 13,702,538 14,898,963 17,336,344 17,072,620 16,188,743 16,727,556 Total primary government program revenue $ 38,484,921 $ 44,394,924 $ 42,564,404 $ 45,177,404 $ 52,911,788 $ 57,112,585 $ 52,973,232 $ 54,084,440 $ 50,378,625 $ 52,479,757 Net (Expense)IRevenue Govemmental activities Business -type activities Total primary government net expense $ (34,760,864) $ (32,762,263) $ (39,075,744) $ (41,843,991) $ (41,268,879) $ (41,858,030) $ (51,781,948) $ (49,934,097) $ (53,978,057) $ (53,481,995) 1,888,970 1,562,845 2,241,095 1,610,575 1,535,406 2,343,867 3,490,263 3,661,655 2,515,388 2,556,464 $ (32,871,894) $ (31,199,418) $ (36,834,649) $ (40,233,416) $ (39,733,473) $ (39,514,163) $ (48,291,685) $ (46,272,442) $ (51,462,669) $ (50,925,531) 102 General Revenue and Other Changes in Net Assets Governmental activities: Taxes: Property taxes levied for general purposes Property taxes levied for debt service Other taxes Investment earnings Miscellaneous Gain (loss) on sale of assets Transfers Total governmental activities Business -type activities: Investment earnings Gain (loss) on sale of assets Transfers Total business -type activities Total primary government Changes in Net Assets Governmental activities Business -type activities City of Waterloo, Iowa Changes in Net Position Last Ten Fiscal Years (accrual basis of accounting) (Page 2 of 2) 2005 $ 25,822,607 7,219,345 11,464, 827 668,736 2,847,102 (144,924) 2006 2007 2008 2009 2010 2011 2012 $ 24,206,180 $ 25,835,947 $ 25,848,956 $ 27,456,508 $ 28,508,924 $ 28,741,347 $ 29,825,135 9,407,057 9,727,666 10,050,725 11,319,918 11,988,239 12,287,504 12,997,545 12,496, 242 12,101, 827 13,674, 750 14,208, 362 13,911, 219 14,566, 088 14,844,322 1,276,389 1,924,494 1,432,651 426,353 170,946 152,078 54,485 3,128,460 4,030,419 3,900,343 6,556,363 5,189,217 2,879,152 3,315,471 - - - 1,827,508 - - 70,231 (44,167) 47,877,693 50,514,328 53,620,353 54,907,425 59,967,504 61,596,053 58,696,400 60,992,791 203,004 203,004 $ 48,080,697 402,160 532,645 402,160 532,645 $ 50,916,488 $ 54,152,998 $ 55,264,943 $ 60,052,856 $ 61,613,783 $ 58,647,224 $ 61,055,570 357,518 85,352 17,730 357,518 85,352 17,730 21,055 18,612 (70,231) 44,167 (49,176) 62,779 $ 13,116,829 $ 17,752,065 $ 14,544,609 $ 13,063,434 $ 18,698,625 2,091,974 1,965,005 2,773,740 1,968,093 1,620,758 Total primary government $ 15,208,803 $ 19,717,070 $ 17,318,349 $ 15,031,527 103 $ 20,319,383 2013 $ 31,586,154 13,950,496 15,142,297 45,578 3,925,918 2014 $ 30,834,085 13,751,830 16,745,434 117,515 2,748,468 (4,740) 64,645,703 64,197,332 16,555 4,740 21,295 $ 64,666,998 25,122 25,122 $ 64,222,454 $ 19,738,023 $ 6,914,452 $ 11,058,694 $ 10,667,646 $ 10,715,337 2,361,597 3,441,087 3,724,434 2,536,683 2,581,586 $ 22,099,620 $ 10,355,539 $ 14,783,128 $ 13,204,329 $ 13,296,923 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 1 1 I I General Fund Nonspendable Restricted Committed Assigned Unassigned Reserved Unreserved: Designated Undesignated Total general fund All Other Governmental Funds Nonspendable Restricted Committed Assigned Unassigned Reserved Undesignated, reported in: Special revenue funds Debt service funds Capital project funds Total all other governmental funds City of Waterloo, Iowa Fund Balances - Governmental Funds Last Ten Fiscal Years (modified accrual basis of accounting) 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 $ $ $ $ $ $ - $ 310,432 $ 326,276 $ 322,077 $ 392,741 3,602,691 3,438,392 5,497,065 8,667,499 662,415 36,595 4,878,877 4,802,837 5,318,721 4,430,460 - - - - - 8,417,600 9,644,699 8,907,668 10,184,876 2,048,163 1,841,389 2,159,691 3,074,869 2,367,516 3,064,085 - 4,073,524 5,186,521 5,131,230 4,577,679 4,720,531 5,077,047 4,285,725 5,679,449 6,946,759 7,438,418 8,152,625 8,610,737 $ 10,407,412 $ 12,707,359 $ 14,237,680 $ 15,090,966 $ 15,240,672 $ 16,751,869 $ 17,872,015 $ 18,212,204 $ 20,045,531 $ 23,712,171 $ - $ $ $ $ $ $ 208,100 $ 297,516 $ 233,192 $ 466,165 39,357,168 42,286,946 42,907,706 41,099,039 2,322,606 2,332,997 2,370,221 2,359,153 - - - - - (5,150,315) (7,161,884) (4,608,778) (5,230,656) 994,790 1,576,334 2,103,658 2,633,730 2,923,228 2,786,146 - 11,584, 768 12,385, 708 13,021,323 16,846,339 17,918, 742 16,410, 755 1,439,650 1,008,597 1,529,968 11,624, 349 15,962,472 16,440,553 17,205,128 14,259, 781 12,144, 579 $ 25,643,557 $ 30,933,111 $ 33,095,502 $ 36,685,197 $ 35,101,751 $ 31,341,480 $ 36,737,559 $ 37,755,575 $ 40,902,341 $ 38,693,701 104 Revenue Property taxes Other taxes Licenses and permits Investment income Rent* Intergovernmental Charges for services* Interfund charges for service Special assessments Miscellaneous Total revenue Expenditures Current: Public safety Public works Health and social services Culture and recreation Community and economic development General government Debt service Principal Interest and fees Bond Issuance Costs** Capital projects Total expenditures Revenue over (under) expenditures Other financing sources (uses) Transfers in Transfers out Insurance proceeds Proceeds from sale of assets Capital lease obligations incurred Refunding bonds issued Payment to refunded bond escrow agent Proceeds from debt issued Bond discounts and issue costs Total other financing sources (uses) Net change in fund balances Debt service as a percentage of noncapital expenditures City of Waterloo, Iowa Changes in Fund Balances - Governmental Funds Last Ten Fiscal Years (modified accrual basis of accounting) 2005 $ 32,915,568 11,241,073 1,173,147 668,736 879,420 21,104, 290 4,980,587 2,659,797 56,694 2,008,009 2006 $ 33,582,387 12,907,521 1,216,278 1,276,389 920,475 22,716,457 5,429,979 2,801,492 52,698 3,253,989 77,687,321 84,157, 665 2007 2008 $ 35,550,774 $ 35,863,457 11,609, 390 13,532, 878 1,528,961 1,274,948 1,924,494 1,432,651 1,023,689 992,710 21,107,074 21,833,988 5,554,760 5,767,327 2,802,327 2,825,152 39,932 39,931 3,878,401 4,683,887 85,019,802 88,246,929 2009 $ 38,789,695 14,368,254 977,306 426,353 1,060,566 22,932,392 5,963,660 2,808,833 37,216 6,043,260 2010 $ 40,454,704 13,982,362 996,031 170,946 1,060,889 30,681,962 5,932,437 2,385,680 225,198 3,773,963 2011 $ 41,013,565 14,703,052 1,236,912 152,078 1,094,271 30,092,432 6,397,007 2,134,553 47,171 3,292,228 93,407,535 99,664,172 2012 2013 2014 $ 42,864,091 $ 45,485,229 $ 44,623,905 15, 460, 718 14, 683, 459 16, 946, 689 1,119,886 1,128,513 1,350,599 54,485 45,578 117,515 1,186,419 1,191,376 1,263,682 25,596,988 27,797,797 23,425,271 6,748,285 6,512,462 6,894,308 1,935,000 1,935,000 1,935,000 93,870 124,467 139,408 3,702,763 4,503,173 3,425,567 100,163,269 98,762,505 103,407,054 100,121,944 22,140,431 24,487,582 25,074,830 25,958,017 25,941,016 26,947,910 27,686,410 29,272,717 30,517,147 30,865,364 18,582,433 20,508,737 22,688,730 15,354,726 23,846,845 27,635,226 19,761,835 25,565,737 26,286,055 29,009,814 325,147 401,647 332,431 346,169 333,706 316,974 325,730 346,952 370,275 365,847 6,576,723 6,875,715 7,385,038 7,683,720 8,844,296 9,264,689 8,960,633 9,396,914 9,134,554 9,835,758 11,422,953 11,177,833 9,097,089 10,075,134 13,954,851 17,423,767 15,740,405 13,794,104 13,555,391 12,966,402 3,261,058 3,698,896 4,128,315 4,539,873 5,532,557 5,097,361 5,623,650 4,956,104 3,980,405 2,468,932 6,399,291 6,551,624 7,353,618 8,134,849 7,698,818 8,783,299 9,565,662 8,623,207 8,708,554 8,886,944 2,575,772 2,627,808 2,909,085 2,908,196 2,975,411 2,799,830 2,623,038 2,536,705 2,276,310 2,150,525 - - - - 100,798 149,580 7,150,058 9,570,650 11,035,051 20,405,512 16,639,618 15,126,719 11,792,357 14,140,916 9,646,195 14,033,868 78,433,866 85,900,492 90,004,187 95,406,196 105,767,118 113,395,775 102,079,720 108,633,356 104,575,684 110,733,034 (746,545) 8,484,336 (8,484,336) 119,573 2,720,000 (2,667,302) 6,000,000 (94,428) (1,742,827) (4,984,385) (7,159,267) (12,359,583) (13,731,603) (1,916,451) (9,870,851) (1,168,630) (10,611,090) 10,433, 905 10,871, 913 13,447, 647 15,295, 255 14,434, 303 13,368,149 14,206, 860 12,765, 878 11,006, 208 (10,433,905) (10,871,913) (13,447,647) (15,295,255) (14,434,303) (13,297,918) (14,206,860) (12,765,878) (11,006,208) - - - 1,421,521 1,734,450 138,157 19,968 173,397 356,454 232,328 88,102 41,491 74,294 2,243,301 221,807 - 71,014 47,937 7,995,000 3,935,000 4,271,100 4,240,000 5,500,000 4,200,000 2,630,000 8,670,000 (7,932,132) (3,917,230) (4,200,992) (4,172,380) (5,586,483) (6,744,723) (8,806,014) 9,100,000 8,526,127 9,661,649 9,400,000 7,500,000 7,735,081 6,740,000 9,900,348 11,595,000 60,280 (40,080) (62,842) 353,883 269,088 118,687 205,713 6,077,843 9,332,328 8,677,097 9,781,190 10,925,843 11,482,529 8,432,676 11,229,056 6,148,723 12,069,090 $ 5,331,298 12.6% $ 7,589,501 $ 3,692,712 $ 2,621,923 $ (1,433,740) $ (2,249,074) $ 6,516,225 $ 1,358,205 $ 4,980,093 $ 1,458,000 12.0% 13.0% 14.7% * For the fiscal years ended June 30, 2003 and 2004, some rents were included in charges for services and miscellaneous revenue on the Statement of Activities. They have been reclassified to rent on this schedule. **For the fiscal years prior to June 30, 2013, bond issuance costs were included with interest and fees I I I 12.0% 105 I i 11.8% I I 13.5% 11.8% 13.2% 12.3% 1 I I I I I I I I I I I I I I I I 1 I I City of Waterloo, Iowa Assessed and Taxable Value of Property Last Ten Fiscal Years For Fiscal Less: Total Taxable Assessment Year Military Total Taxable Total Total Value as a Date Ended Residential Commercial Industrial TIF Other Tax -Exempt Assessed Direct Assessed Percentage of January 1, June 30, Property Property Property Property Property Property Value Tax Rate Value Assessed Value 2002 2004 839,572,381 576,211,617 96,108,365 49,231,256 114,239,978 9,258,112 1,666,105,485 18.90914 2,366,125,563 70.41% 2003 2005 893,839,054 672,183,148 97,124,065 64,558,282 112,393,854 8,992,261 1,831,106,142 18.78999 2,789,882,310 65.63% 2004 2006 894,181,940 667,846,702 99,012,385 63,981,335 107,833,856 8,509,114 1,824,347,104 19.15566 2,805,711,189 65.02% 2005 2007 957,337,336 668,759,754 102,622,530 91,641,046 108,515,161 8,409,864 1,920,465,963 18.84580 3,075,559,088 62.44% 2006 2008 965,742,730 680,175,443 101,833,850 95,440,962 106,356,577 8,117,232 1,941,432,330 18.76669 3,133,666,442 61.95% 2007 2009 1,021,046,822 766,647,219 98,127,515 125,534,846 109,339,414 7,908,493 2,112,787,323 18.36687 3,447,851,253 61.28% 2008 2010 1,080,004,413 787,580,318 99,231,835 134,668,232 110,644,404 7,754,888 2,204,374,314 18.30689 3,542,643,298 62.22% 2009 2011 1,119,328,144 786,637,586 99,943,010 136,188,661 106,874,812 7,498,605 2,241,473,608 18.26406 3,566,368,445 62.85% 2010 2012 1,166,201,221 781,318,790 100,090,080 150,383,839 111,996,683 7,253,351 2,302,737,262 18.53335 3,747,030,046 61.45% 2011 2013 1,251,445,651 813,065,056 121,443,090 179,551,015 111,367,841 6,985,742 2,469,886,911 18.20505 3,738,165,467 66.07% 2012 2014 1,316,533,993 800,057,810 122,324,860 183,333,664 111,068,231 6,742,623 2,526,575,935 17.49319 3,762,106,346 67.16% Source: Black Hawk County Auditor. Notes: (1) Does not include tax-exempt property. Tax rates are per $1,000 of assessed value. (2) Property tax on machinery and equipment was phased out during the period FYE2001 through FYE2003. 106 City of Waterloo, Iowa Property Tax Rates Direct and Overlapping Governments Last Ten Fiscal Years Overlapping Rates City of Waterloo Black Hawk County Schools Total Total Total Direct & Fiscal Operating Debt Total City Operating Debt County Operating Debt School Overlapping Year Millage Service Millage Millage Service Millage Millage Service Millage Other Rates 2005 14.62934 4.16065 18.78999 6.90953 0.58284 7.49237 14.62496 1.00000 15.62496 1.36743 43.27475 2006 15.04360 4.11206 19.15566 7.04780 0.56052 7.60832 14.99110 1.00000 15.99110 1.42197 44.17705 2007 15.47706 3.36874 18.84580 6.83182 0.55784 7.38966 15.33395 1.00000 16.33395 1.34392 43.91333 2008 15.33540 3.43129 18.76669 6.82613 0.58407 7.41020 15.74972 1.00000 16.74972 1.18405 44.11066 2009 15.10748 3.25939 18.36687 6.35616 0.57975 6.93591 15.65725 1.00000 16.65725 1.36422 43.32425 2010 15.01876 3.28813 18.30689 6.12831 0.57689 6.70520 15.45746 1.00000 16.45746 1.33721 42.80676 2011 14.92433 3.33973 18.26406 6.22972 0.44212 6.67184 15.43697 1.00000 16.43697 1.38794 42.76081 2012 15.16068 3.37267 18.53335 5.92415 0.67322 6.59737 15.28141 1.00000 16.28141 1.28109 42.69322 2013 15.03346 3.17159 18.20505 5.59849 0.64144 6.23993 14.80265 1.00000 15.80265 1.33770 41.58533 2014 14.39276 3.10043 17.49319 5.39234 0.62882 6.02116 13.12135 2.60683 15.72818 1.36950 40.61203 Source: Black Hawk County Auditor. Employer IOC Black Hawk County, Inc. Deere and Company GG and A Crossroads Center, LP/ Equitable Life Assurance in 2003 Con Agra k/n/a Hunt Wesson, Inc. Ferguson Enterprises, Inc. Bertch Cabinet Manufacturing Tyson Fresh Meats (formerly IBP, Inc.) Menard Inc Howard L. Allen Investments, Inc. Walmart Stores MidAmerican Energy Qwest Corporation (formerly US West) HyVee Food Stores, Inc. Banco Mortgage Company Total City of Waterloo, Iowa Principal Taxpayers Current Year and Nine Years Ago 2014 Assessed Value 01/01/2012 $ 64, 833, 320 52, 058, 836 35, 727, 920 21,601,640 20, 707, 670 17, 557, 550 16, 921, 524 15,456,021 14,946,474 13,355,510 $ 273,166,465 Rank Source: Official Bond Statements prepared by Speer Financial, Inc. 1 2 3 4 5 6 7 8 9 10 Percentage of Total Assessed Value 2005 Assessed Value 01/01/2003 Rank 0.47% 0.45% 0.41% 0.40% 0.36% 13,721,650 6 25,779,520 2 16,317,760 4 12,267,940 7 19,804,880 3 8,627,190 10 95, 720, 851 1 16,007,613 5 9,326,490 8 8,676,050 9 6.14% $ 226,249,944 108 Percentage of Total Assessed Value 0.58% 1.09% 0.69% 0.52% 0.84% 0.36% 4.05% 0.68% 0.39% 0.37% 9.56% City of Waterloo, Iowa Property Tax Levies and Collections Last Ten Fiscal Years Percent of Percent of Assessment Fiscal Year Current Current Tax Delinquent Total Total Tax Date Ended Total Tax Collections Tax Tax Collections January 1, June 30, Tax Levy Collections To Tax Levy Collections Collections To Tax Levy 2003 2005 $ 31,690,701 $ 31,509,489 99.43% $ 12,616 $ 31,522,105 99.47% 2004 2006 32,344,654 32,344,856 100.00% 10,483 32,355,339 100.03% 2005 2007 33,117,028 33,098,938 99.95% 20,019 33,118,957 100.01% 2006 2008 33,302,685 33,292,118 99.97% 22,716 33,314,834 100.04% 2007 2009 35,238,473 35,092,505 99.59% 40,319 35,132,824 99.70% 2008 2010 36,645,462 36,619,212 99.93% 16,989 36,636,201 99.97% 2009 2011 37,312,210 37,186,887 99.66% 34,746 37,221,633 99.76% 2010 2012 38,703,447 38,469,916 99.40% 20,895 38,490,811 99.45% 2011 2013 40,620,062 40,275,404 99.15% 18,966 40,294,370 99.20% 2012 2014 39,993,210 39,763,526 99.43% (72,698) * 39,690,828 99.24% Source: Black Hawk County Auditor's office. Current year tax collections can exceed the total tax levy in certain instances, such as when property valuation adjustments are made after the tax levy certifications are completed. Information regarding changes to levies and the years that delinquent payments are attributable is not available to the City. A number of property valuation appeals for the valuation at the January 1, 2011 assessment date were settled during the fiscal year ended June 30, 2014, which resulted in refunds owed for prior taxes paid on those properties. Black Hawk County netted those refunds from delinquent taxes paid to the City, resulting in negative delinquent tax collections. 109 I I I t I I I I I I I I I I City of Waterloo, Iowa Ratios of Outstanding Debt by Type Last Ten Fiscal Years Governmental Activities Business -Type Activities General General Obligation General Total Percentage Fiscal Obligation Capital Loan Capital Other Obligation Revenue Capital Other Primary of Personal Per Year Bonds Notes Leases Debt Bonds Bonds Leases Debt Government Income* Capita* 2004 $ 59,290,000 $ 330,000 $ 339,513 $ 1,603,114 $ 13,539,231 $ 19,870,000 $ 94,971,858 4.97% $ 1,381 2005 59,295,000 150,000 157,024 2,235,577 13,963,692 18,520,000 94,321,293 4.58% 1,372 2006 62,260,000 250,000 3,097,325 14,337,655 16,195,000 -- 96,139,980 4.54% 1,398 2007 63,940,000 220,000 2,708,707 14,859,518 13,850,000 95,578,225 4.31% 1,390 2008 65,745,000 300,000 1,931,086 14,809,064 12,355,000 - 95,140,150 4.09% 1,384 2009 66,083,590 -- 3,392,268 15,132,212 10,870,000 - 95,478,070 3.98% 1,389 2010 66,200,396 2,145,466 17,774,123 9,285,000 -- 95,404,985 3.85% 1,388 2011 65,772,821 2,806,900 20,062,809 7,655,000 - 96,297,530 3.85% 1,408 2012 68,651,784 2,111,193 20,870,997 4,712,459 96,538,068 3.82% 1,411 2013 65,966,220 -- 2,524,312 24,400,407 3,119,608 96,010,547 3.58% 1,404 2014 69,226,920 2,281,997 22,038,059 1,847,916 95,394,892 3.37% 1,395 Note: Details regarding the city's outstanding debt can be found in the notes to the financial statements. * Personal income and population data can be found in the Schedule of Demographic and Economic Statistics. These ratios are calculated using personal income and population for the prior calendar year. 110 Fiscal Year City of Waterloo, Iowa Ratios of General Bonded Debt Outstanding Last Ten Fiscal Years General Obligation Bonds 2005 $ 73,408,692 2006 76,847,655 2007 79,019,518 2008 80,854,064 2009 81,200,822 2010 83,832,977 2011 85,257,190 2012 84,100,781 2013 90,366,627 2014 90,169,678 Total Assessed Value of Property $ 2,789,882,310 2,805,711,189 3,075,559,088 3,133,666,442 3,447,851,253 3,542,643,298 3, 566, 368,445 3,747,030,046 3,738,165,467 3 762 106 346 Percentage of Assessed Value of Property Per Capita* 2.63% $ 1,068 2.74% 1,118 2.57% 1,149 2.58% 1,176 2.36% 1,181 2.37% 1,219 2.39% 1,246 2.38% 1,302 2.42% 1,321 2.40% 1,318 Note: Details regarding the city's outstanding debt can be found in the notes to the financial statements. * Population data can be found in the Schedule of Demographic and Economic Statistics. City of Waterloo, Iowa Direct and Overlapping Governmental Activities Debt As of June 30, 2014 Governmental Unit Estimated Estimated Percentage Share of Debt Applicable Overlapping Outstanding to City * Debt City of Waterloo direct debt $ 71,474,805 100.00% $ 71,474,805 Overlapping: Black Hawk County $ 40,495,000 46.16% 18,692,492 Hawkeye Community College 2,000,000 27.30% 546,000 Subtotal, overlapping debt $ 42,495,000 $ 19,238,492 Total direct and overlapping debt $ 113,969,805 $ 90,713,297 Source: Black Hawk County Auditor Note: Overlapping governments are those that coincide, at least in part, with the geographic boundaries of the city. This schedule estimates the portion of the outstanding debt of those overlapping governments that is borne by the residents and businesses of the City of Waterloo. This process recognizes that, when considering the city's ability to issue and repay long-term debt, the entire debt burden borne by the residents and businesses should be taken into account. However, this does not imply that every taxpayer is a resident, and therefore responsible for repaying the debt, of each overlapping government. * The percentage of overlapping debt applicable is estimated using net taxable property values. Applicable percentages were estimated by determining the portion of the County's net value that is within the government's boundaries and dividing it by the County's total value. Debt Limit City of Waterloo, Iowa Legal Debt Margin Information Last Ten Fiscal Years 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 $ 136,617,416 $ 140,285,559 $ 153,777,954 $ 156,683,322 $ 172,392,563 $ 178,318,422 $ 178,318,423 $ 187,351,502 $ 186,908,273 $ 188,105,317 Total net debt applicable to limit 77,219,958 80,363,486 82,040,954 83,044,566 84,743,377 85,224,685 86,859,685 91,838,068 92,404,312 93,694,405 Legal debt margin $ 59,397,458 $ 59,922,073 $ 71,737,000 $ 73,638,756 $ 87,649,186 $ 93,093,737 $ 91,458,738 $ 95,513,435 $ 94,503,961 $ 94,410,913 Total net debt applicable to the limit as a percentage of debt limit 56.52% 57.29% 53.35% 53.00% 49.16% 47.79% Estimated actual valuation (assessed) as of January 1, 2012 Debt limit (5% of total estimated actual valuation) Debt applicable to debt limit: General obligation bonds General obligation capital loan notes Other debt Total net debt applicable to limit 48.71% 49.02% 49.44% 49.81% Legal Debt Margin Calculation for Fiscal Year 2014 $ 3,762,106,346 188,105,317 91,412,408 2,281,997 93,694,405 Legal debt margin $ 94,410,913 Note: Under the State of Iowa Constitution, the city's outstanding general obligation debt should not exceed 5% of total assessed property value. Fiscal Year 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Gross Revenue $ 9,735,550 10, 564,246 9,761,167 10,121, 735 10,030,590 11,195,472 13,468,610 13,217,083 12,312,670 12,826,171 City of Waterloo, Iowa Sewer Revenue Bond Coverage Last Ten Fiscal Years Less: Applicable Operating Expenses $ 4,455,001 4,860,721 4,580,852 5,051,048 5,070,016 5,266,284 7,041,089 6,552,170 6,875,254 7,309,616 Net Revenue Available for Debt Service $ 5,280,549 5,703,525 5,180,315 5,070,687 4,960,574 5,929,188 6,427, 521 6,664,913 5,437,416 5,516,555 Debt Service Requirements Coverage $ 3,664,551 3,060,298 3,020,198 2,099,173 2,038,173 2,079,198 2,059,323 1,655, 847 1,659,883 1,259,403 1.4410 1.8637 1.7152 2.4156 2.4338 2.8517 3.1212 4.0251 3.2758 4.3803 Note: Details regarding the city's outstanding debt can be found in the notes to the financial statements. Gross revenue includes both operating and non-operating revenue. Operating expenses do not include interest, depreciation or amortization of bond issue costs. City of Waterloo, Iowa Demographic and Economic Statistics Last Ten Calendar Years Per Capita Personal Personal Median Unemployment School Year Population' Income Income2 Age' Rate3 Enrollment4 2003 68,747 $ 1,911,235,347 $ 27,801 2004 68,747 2,057,735,204 29,932 2005 68,747 2,117,888,829 30,807 2006 68,747 2,216,265,786 32,238 2007 68,747 2,326,329,733 33,839 2008 68,747 2,396,932,902 34,866 2009 68,747 2,475,029,494 36,002 2010 68,406 2,501,812,638 36,573 2011 68,406 2,524,386,618 36,903 2012 68,406 2,681,173,170 39,195 2013 68,406 2,827,835,634 41,339 N/A = Not available. Sources: ' 2000 and 2010 U.S. Census 2 U.S. Department of Commerce, Bureau of Economic Analysis 3 Iowa Workforce Development 4 Waterloo Community Schools 115 35.9 35.9 35.9 35.9 35.9 35.9 35.9 35.9 35.9 35.9 35.7 5.8% 10,465 6.1% 10,472 5.3% 10,391 4.3% 10,192 4.3% 10,039 4.7% 10,069 6.8% 10,150 7.3% 10,020 7.1% 10,103 6.5% 10,239 5.6% 10,483 Employer City of Waterloo, Iowa Principal Area Employers Current Year and Nine Years Ago 2014 2005 Percentage Percentage of Total City of Total City Employees Rank Employment Employees Rank Employment Deere & Company 6,000 1 17.49% 5,400 1 16.12% Wheaton Franciscan Health Care * 3,060 2 8.92% 3,005 2 8.97% Tyson Fresh Meats (formerly IBP, Inc.) 2,500 3 7.29% 2,500 3 7.46% University of Northern Iowa 1,738 4 5.07% 2,170 4 6.48% Unity Point Health(Allen Memorial Hospital) 1,616 5 4.71% 1,605 6 4.79% Waterloo Community Schools 1,608 6 4.69% 1,800 5 5.37% Hy -Vee 1,547 7 4.51% 980 9 2.93% Wal-Mart 1,047 8 3.05% -- GMAC Mortgage Corp. 875 9 2.55% 920 10 2.75% Target Distribution 860 10 2.51% -- Bertch Cabinet Manufacturing 1,500 7 4.48% Allen Memorial Hospital 1,200 8 3.58% Omega Cabinets Total 20,851 60.79% 21,080 62.93% Area Education Agency 267 Omega Cabinets Source: Official Bond Statements from Speer Financial, Inc. * Formerly known as Covenant Medical Center 116 City of Waterloo, Iowa Full -Time Equivalent City Government Employees by Function/Program Last Ten Fiscal Years Function/Program 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Public Safety Police 132.0 130.0 130.0 128.0 131.0 135.0 139.0 138.0 131.0 130.0 Fire 117.0 121.0 115.0 118.0 113.0 116.5 114.5 112.5 109.5 108.5 Building Inspection 14.0 15.0 15.0 16.0 15.0 15.5 10.5 12.5 12.5 12.5 Public Works City Engineer 18.0 19.0 19.0 19.0 20.0 19.0 18.0 20.0 20.0 20.0 Traffic 16.0 12.5 13.5 12.0 13.0 12.0 12.0 12.0 15.0 16.0 Central Garage 9.5 9.5 9.5 10.0 10.0 8.0 9.0 9.0 9.0 10.0 Street 41.0 36.0 36.0 34.0 40.0 39.0 37.0 38.0 36.0 34.0 Airport 5.5 5.5 5.5 5.5 5.5 5.5 5.5 6.0 5.0 6.0 Health & Social Services Human Rights 3.0 3.0 3.0 2.0 3.0 3.0 3.0 3.0 3.0 3.0 Culture & Recreation Cultural & Arts 8.0 9.5 10.0 12.0 13.5 13.5 14.0 14.5 13.0 11.0 Library 24.5 25.0 25.5 24.0 24.5 25.0 24.5 24.5 25.0 25.0 Leisure Services 42.0 38.0 37.0 39.0 41.0 40.0 40.0 39.0 36.0 41.0 Community & Economic Development Community Planning & Development 27.0 26.0 25.0 24.0 24.0 24.0 24.0 24.0 22.0 23.0 General Government Mayor's Office Administrative Services/MIS City Clerk & Finance City Attorney Human Resources Facilities Maintenance 1.5 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 1.0 1.0 12.0 13.0 13.0 13.0 13.0 13.0 13.0 13.0 14.0 14.0 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 3.0 3.0 3.0 3.0 2.0 3.0 3.0 3.0 3.0 3.0 4.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Waste Management Services Sewer 28.1 30.1 30.1 30.1 30.1 29.0 32.0 35.0 33.9 37.0 Sanitation 12.9 12.9 13.9 13.9 13.9 13.0 15.0 14.0 17.1 17.0 Total 522.5 516.5 511.5 511.0 520.0 521.5 521.5 525.5 511.5 517.5 Source: City Human Resources Department records. 117 I I 1 I I I I I I I I I I I I I I I I Function/Program City of Waterloo, Iowa Operating Indicators by Function/Program Last Ten Fiscal Years (Page 1 of 2) 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Public Safety Police * Traffic accidents 2,110 2,129 1,788 1,942 2,141 1,941 1,712 1,630 1,598 1,839 Cases 14,622 14,857 13,928 14,468 13,740 13,411 12,079 11,591 11,344 11,298 Citations 11,610 12,601 11,651 9,816 6,781 7,983 6,851 7,271 6,448 6,989 Calls for service 66,447 68,365 70,037 73,690 75,932 82,044 81,110 80,872 75,626 77,161 Total arrests 5,510 6,157 5,771 6,176 5,506 5,590 5,243 5,244 4,984 4,931 Fire Fire responses 5,536 5,631 5,759 6,223 5,208 4,885 4,238 4,307 4,622 5,011 Ambulance responses 6,656 6,744 7,030 7,503 7,234 6,928 5,328 6,062 6,997 6,729 Building Inspection Construction permits issued 8,988 8,448 9,124 8,961 8,143 8,657 9,386 8,012 8,682 9,969 Construction value of permits $ 106,704,462 $ 110,122,334 $ 181,082,614 $ 119,894,709 $ 74,920,243 $ 82,650,598 $ 103,199,063 $ 124,803,841 $ 91,192,766 $ 101,677,108 Public Works Engineering Street reconstruction (miles) 1.94 3.39 1.94 1.57 2.55 2.45 1.98 2.90 3.08 3.15 Street resurfacing (miles) 29.83 31.30 17.60 13.57 18.63 12.42 14.15 12.64 14.05 12.21 Street Department Tons of salt used for streets 4,508.17 5,556.52 4,505.35 6,185.86 5,506.97 6,043.06 5,012.05 4,816.00 5,700.00 5,162.00 Man hours for road maintenance 73,390 75,580 72,800 66,560 71,448 71,448 72,800 68,640 67,345 66,650 Airport Commercial Enplanements 40,140 38,750 33,507 27,026 25,467 22,255 23,206 22,173 19,897 21,573 Aircraft take -offs and landings 42,690 30,538 30,644 25,979 25,921 22,738 20,772 21,521 20,589 19,109 Based aircraft 102 101 98 101 100 100 101 101 104 104 Health & Social Services Human Rights Civil Rights complaints New cases opened 61 75 74 109 62 74 78 95 106 64 Cases closed 81 29 58 63 182 88 76 103 59 43 Active cases at year-end 152 198 214 262 126 109 113 103 154 177 Culture & Recreation Leisure Services Young Arena facility usage Event Visitors 124,157 114,492 133,540 142,278 121,324 118,286 118,089 127,508 118,639 119,903 Recreational Visitors 137,207 136,520 139,824 138,285 138,541 143,370 153,018 164,315 174,780 186,384 Sports - youth programs 4,056 4,119 4,517 4,677 5,034 5,117 5,691 5,720 5,451 5,571 Sports - adult programs 1,216 1,158 1,277 1,261 1,461 1,665 1,621 1,620 1,588 1,598 Pool attendance 41,028 39,512 41,580 40,789 40,561 41,743 42,883 44,741 39,611 37,603 Golf rounds 105,939 102,131 95,851 86,268 93,932 95,898 87,173 97,032 81,218 75,737 Annual flowers grown for parks 25,368 23,520 21,768 21,765 22,880 28,008 24,984 22,488 23,304 Public Library Total Circulation 422,663 433,072 427,921 413,525 426,593 441,746 419,333 424,435 405,341 422,204 Total Library Visits 269,589 266,356 261,261 259,144 241,539 274,903 290,161 207,597 263,261 271,603 Waterloo Center for the Arts In House Visitors 97,926 98,897 99,097 104,499 125,351 118,541 113,411 119,404 125,958 118,970 Events, meetings, and programs 1,449 1,387 1,268 1,479 1,839 1,683 1,625 1,578 1,563 1,074 118 Function/Program City of Waterloo, Iowa Operating Indicators by Function/Program Last Ten Fiscal Years (Page 2 of 2) 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Community & Economic Development Planning and Zoning Planning commission agenda items 100 93 84 69 50 54 77 65 72 91 CURA applications received ** 60 46 51 35 46 29 20 12 24 30 CURA improvements value $ 5,304,997 $ 6,856,057 $ 13,391,834 $ 7,346,601 $ 5,972,779 $ 12,309,630 $ 2,063,995 $ 9,307,075 $ 2,776,663 $ 11,368,905 CLURA applications received*** - - - - 6 19 58 CLURA improvments value $ - $ - $ $ $ - $ $ $ 1,249,100 $ 4,385,349 $ 14,418,617 Community Development Down payment assistance 57 58 36 41 50 57 12 22 10 3 Home buyer education 203 188 168 193 183 147 - - - Owner -occupied homes rehabilitated 24 35 28 46 36 10 32 46 31 42 Emergency repairs (including roofs) 52 58 36 34 38 44 39 45 49 37 Demolitions (residential & commercial) 10 7 8 19 20 27 11 20 18 21 Housing Actual vouchers 1,015 957 961 1,032 1,007 1,003 994 996 1,005 931 Public housing units 50 50 50 49 50 48 50 50 50 50 Family self sufficiency participants 101 74 65 75 59 49 53 54 47 36 Sewer Sewer system customers 25,716 25,728 25,637 25,843 25,769 25,565 Source: Various city departments Statistics for Police Department are for the calendar year ending within the fiscal year shown. ** Consolidated Urban Revitalization Area. *" City Limits Urban Revitalization Area Started FY12 # Door counter was broken for several months, so not all visitors could be counted. N/A - not available 25,450 25,707 25,393 26,102 i I I i i I I i t I I I I I I I I I I Function/Program City of Waterloo, Iowa Capital Asset Statistics by Function/Program Last Ten Fiscal Years 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Public Safety Police Stations 1 1 1 1 1 1 1 1 1 1 Fire* Stations 7 7 7 7 7 7 7 7 7 7 Trucks and special vehicles 30 30 30 30 32 32 32 34 ** 31 29 Public Works Miles of streets - paved 352 352 354 354 356 357 364 364 364 364 Miles of streets - unpaved 74 74 74 74 73 73 72 72 72 72 Street lights N/A N/A 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,807 Traffic Signals N/A N/A 198 198 198 197 200 200 200 197 Airport runway lengths Runway 12/30 8,400 8,400 8,400 8,400 8,400 8,400 8,400 8,400 8,400 8,400 Runway 18/36 6,002 6,002 6,002 6,002 6,002 6,002 6,002 6,002 6,002 6,002 Runway 6/24 5,403 5,403 5,403 5,403 5,403 5,403 5,403 5,403 5,403 5,403 Culture & Recreation City parks 48 48 48 48 48 48 48 48 48 48 Golf courses 3 3 3 3 3 3 3 3 3 3 Swimming pools 2 2 2 2 2 2 2 2 2 2 Softball diamonds 23 23 23 23 23 23 23 23 23 23 Baseball diamonds 8 8 8 8 8 6 6 6 6 6 Baseball stadium 1 1 1 1 1 1 1 1 1 1 Softball complexes 1 1 2 2 2 2 2 2 2 2 Tennis courts 27 27 27 27 27 27 27 27 27 27 Ice arena 1 1 1 1 1 1 1 1 1 1 Soccer complex 1 1 1 1 1 1 1 1 1 1 Exposition plaza 0 0 0 0 1 1 1 1 1 1 Skatepark 1 1 1 1 1 1 1 1 1 1 Dog park 0 0 0 0 1 1 1 1 1 1 Amphitheater 0 0 0 0 0 0 0 1 1 1 Splash Park 0 0 0 0 0 0 0 1 1 1 Center for the Arts collection size 1,489 1,615 2,494 2,794 3,153 3,362 3,766 4,178 4,352 4,682 Library collection size 205,149 210,020 190,092 192,678 200,246 168,295 172,580 163,247 161,462 164,486 Sewer Miles of sanitary sewer 353 353 356 356 356 356 356 356 356 357 Source: Various city departments * Effective July 1, 2007, fire station at the Airport being maintained by Airport maintenance personnel ** Added boats N/A - not available 120 City of Waterloo, Iowa Schedule of Expenditures of Federal Awards Year Ended June 30, 2014 Federal Grantor/Pass-Through Grantor/Program Title Pass -Through Federal Entity Identifying CFDA Federal Number Number Expenditures Department of Commerce Direct: Economic Adjustment Assistance: Disaster Recovery N/A 11.307 $ 2,316,682 Department of Housing and Urban Development Direct: Community Development Block Grants/Entitlement Grants N/A 14.218 1,269,999 HOME Investments Partnerships Program N/A 14.239 743,912 Title 1, VA -HUD Independent Agencies Appropriations Act for FY 2008, PL 110-161 N/A 14.251 76,179 HUD Appropriations Act for FY 2009, PL 111-8 N/A 14.251 137,169 Subtotal 213,348 — Fair Housing Assistance Program -State and Local N/A 14.401 38,665 Public and Indian Housing N/A 14.850 200,324 Section 8 Housing Choice Vouchers N/A 14.871 5,207,070 Public Housing Capital Fund N/A 14.872 54,562 Public Housing Family Self -Sufficiency under Resident Opportunity and Supportive Services N/A 14.877 4,375 Lead Based Paint Hazard Control in Privately Owned Housing N/A 14.900 477,377 Amimok Total direct 8,209,632 Indirect: Pass Through Iowa Department of Economic Development: Community Development Block Grants/State's Program Disaster Recovery Infrastructure Total indirect 08-DRH-011 08-DRH-211 11 -NSP -018 08 -DRI -078 08 -DRI -277 14.228 14.228 14.228 14.228 14.228 398,047 198,719 274,221 1,292,173 36,040 2,199, 200 Total Department of Housing and Urban Development 10,408,832 Department of Justice Direct: Bulletproof Vest Partnership Program N/A Edward Byrne Memorial Justice Assistance Grant Program N/A Total direct Indirect: Pass Through Crime Victims Assistance Division, Federal Violence Against Women Act Contract Pass Through Governor's Office of Drug Control Policy, Edward Byrne Memorial Justice Assistance Grant Program Total indirect (Continued) VW -12-76B 11 -JAG -58456 16.607 16.738 1,473 69,206 70,679 16.588 36,180 16.738 275,000 311,180 Total Department of Justice 381,859 121 City of Waterloo, Iowa Schedule of Expenditures of Federal Awards (Continued) Year Ended June 30, 2014 Federal Grantor/Pass-Through Grantor/Program Title Pass -Through Federal Entity Identifying CFDA Federal Number Number Expenditures Department of Transportation Direct: Federal Aviation Administration: Airport Improvement Program N/A 20.106 523,808 N/A 20.106 860,312 N/A 20.106 561,462 N/A 20.106 7,524 Total direct 1,953,106 Indirect: Federal Highway Administration Pass Through Iowa Department of Transportation: Highway Planning and Construction N H SX -63-6(69)--3H-07 N H SX -063-6(75)--3H-07 STP -U-8155(711)--70-07 STP -U-8155(714)--70-07 STP -E -8155(723)--8V-07 STP -U-8155(715)--70-07 STP -U-8155(731)--70-07 STP -U-8155(710)--70-07 STP -U-8155(719)--70-07 20.205 37,529 20.205 5,003 20.205 185,496 20.205 509,107 20.205 656 20.205 (4,370) 20.205 403,290 20.205 6,376 20.205 25,991 Subtotal 1,169,078 National Highway Traffic Safety Administration Pass Through Iowa Department of Public Safety Governor's Traffic Safety Bureau Alcohol Traffic Safety and Drunk Driving Prevention Incentive Grants PAP -13-410 Task 57 20.601 9,857 Impaired Driving Countermeasures Grant PAP-14-405d-M6OT, Task 56 20.616 15,840 Total indirect 1,194,775 Total Department of Transportation 3,147,881 U.S. Equal Employment Opportunity Commission Direct, Employment Discrimination Title VII of the Civil Rights Act of 1964 N/A 30.001 7,758 (Continued) 122 City of Waterloo, Iowa — Schedule of Expenditures of Federal Awards (Continued) Year Ended June 30, 2014 Federal Grantor/Pass-Through Grantor/Program Title Pass -Through Federal Entity Identifying CFDA Federal Number Number Expenditures National Foundation on the Arts and the Humanities Indirect, National Endowment for the Humanities Pass Through Iowa Arts Council Promotion of the Humanities Federal/State Partnership OSP 1420 FY07, FY08, FY09 45.129 15,924 Environmental Protection Agency Direct, ._ Brownfield Assessment & Cleanup Cooperative Agreements N/A 66.818 229,564 Department of Homeland Security Direct. Assistance to Firefighters Grant Program N/A 94.044 17,714 Indirect: Pass Through Iowa Homeland Security and Emergency Management Division: Disaster Grants - Public Assistance (Presidentially Declared Disasters) 013-82425-00 DR 1763 97.036 (85,238) Law Enforcement Terrorism Prevention Program FFY2010-SS-T00031-09 97.067 (1,759) Law Enforcement Terrorism Prevention Program 2011 -SS -00071-S01-18 & 19 97.067 75,994 Law Enforcement Terrorism Prevention Program 2012 -SS -00028-02 97.067 37,609 Subtotal 111,844 Total Department of Homeland Security 26,606 Total Expenditures of Federal Awards $ 16,552,820 See Notes to Schedule of Expenditures of Federal Awards. (Concluded) 123 City of Waterloo, Iowa Notes to Schedule of Expenditures of Federal Awards Year Ended June 30, 2014 Note 1. Basis of Presentation The accompanying schedule of expenditures of federal awards includes the federal grant activity of the City of Waterloo, Iowa (the City). The schedule of expenditures of federal awards does not include the federal grant activity of the City's discretely presented component units. All federal awards received directly from federal agencies, as well as federal awards passed through other governmental agencies are included in this schedule. The information in this schedule is presented in accordance with the requirements of OMB Circular A-133, Audits of State, Local Governments and Nonprofit Organizations. Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of the basic financial statements. Program expenditures include only amounts subject to reimbursements from the grantor agency or program income; thus, they are net of local matching. Note 2. Significant Accounting Policies Expenditures reported on the schedule are reported on the modified accrual basis of accounting for governmental funds and the accrual basis of accounting for proprietary funds, whereas expenditures/expenses are recognized in the accounting period in which the cost is incurred. Such expenditures are recognized following the cost principles contained in OMB Circular A-87, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Pass-through entity identifying numbers are presented where available. Note 3. Subrecipients Of the federal expenditures presented in the schedule, the City provided federal awards to subrecipients as follows: Program Title Community Development Block Grants/Entitlement Grants Community Development Block Grant HOME Investment Partnerships Program Lead Based Paint Hazard Controls in Privately -Owned Housing Edward Byrne Memorial Justice Assistance Grant Federal Amount CFDA Provided to Number Subrecipients 14.218 $ 14.228 14.239 14.900 16.738 135,095 176,418 171,239 37,936 157,161 Note 4. Program 14.850 The City's blended component unit, Waterloo Housing Authority, has a long-term debt payable to the Federal Financing Bank (FFB). Each November 1, the City receives a debt subsidy of $86,364 as a principal and interest payment on the loan. The City records the subsidy as revenue and an expenditure for debt service. On June 30, 2014, the principal balance on the loan was $157,017. Since there are continuing compliance obligations regarding the loan, the principal balance is considered federal financial assistance. Federal expenditures for the program consisted of the following: Operating subsidy and other $ (43,057) Debt subsidy 86,364 Subtotal cash assistance 43,307 Loan balance 157,017 Total $ 200,324 124 City of Waterloo, Iowa Notes to Schedule of Expenditures of Federal Awards Year Ended June 30, 2014 Note 5. Total Expenditures by Program The total expenditures for the Edward Byrne Memorial Justice Assistance Grant Program, CFDA No. 16.738 is $344,206. 125 City of Waterloo, Iowa "- Summary Schedule of Prior Audit Findings Year Ended June 30, 2014 Finding Corrective Action Plan Status or Other Explanation Other Findings Related to Required Statutory Reporting 13 -IV -F The City is required to publish the minutes from a Council meeting within 15 days of the meeting. The City did not publish certain minutes within this time frame. 13 -IV -H The Grants, Special Revenue Fund, and the Vision Iowa Projects, Capital Project Fund had deficit fund balances as of June 30, 2013. 13 -IV -J The City did not amend the airport ordinance to repeal the positive cash balance requirement. Through June 30, 2013, the accumulative cash deficit totaled $820,466. 126 Not corrected See corrective action plan at 14 -IV -F. Partially corrected See corrective action plan at 14 -IV -H. Not corrected See corrective action plan at 14 -IV -J. .. McGladrey LLP 111 McGladrey Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards Independent Auditor's Report "' To the Honorable Mayor and Members of City Council City of Waterloo, Iowa .._ Waterloo, Iowa We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business -type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the City of Waterloo, Iowa, (the City) as of and for the year ended June 30, 2014, and the related notes to the financial statements, which collectively comprise the City's basic financial statements, and have issued our report thereon dated December 18, 2014. Our report includes a reference to other auditors who audited the financial statements of the Waterloo Water Works as of and for the year ended December 31, 2013 and the Waterloo Convention & Visitors Bureau, Inc. as of and for the year ended June 30, 2014, both discretely presented component units, as described in our report on the City's financial statements. This report does not include the results of the other auditor's testing of internal control over financial reporting or compliance and other matters that are reported separately by those auditors. The financial statements of Waterloo Convention & Visitors Bureau, Inc. were not audited in accordance with Government Auditing Standards. Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control — that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. 127 Member of the RSM International network of independent accounting, tax and consulting firms. Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. However, we noted immaterial instances of noncompliance or other matters that are described in Part IV of the accompanying schedule of findings and questioned costs. Comments involving statutory or other legal matters about the City's operations for the year ended June 30, 2014 are based exclusively on the knowledge obtained from procedures during our audit of the basic financial statements of the City. Since our audit was based on tests and samples, not all transactions that might have had an impact on the comments were necessarily audited. The comments involving statutory and other legal matters are not intended to constitute legal interpretation of those statues. The City's Response to Findings The City's responses to the findings identified in our audit are described in the accompanying schedule of findings and questioned costs. We did not audit the City's responses and, accordingly, we express no opinion on them. Purpose of this Report •• The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Davenport, Iowa December 18, 2014 128 McGladrey LLP - ® McGladrey Report on Compliance For Each Major Federal Program and Report on Internal Control Over Compliance Independent Auditor's Report To the Honorable Mayor and Members of the City Council City of Waterloo, Iowa Waterloo, Iowa Report on Compliance for Each Major Federal Program We have audited the City of Waterloo, Iowa's (the City) compliance with the types of compliance requirements described in the OMB Circular A-133 Compliance Supplement that could have a direct and material effect on each of the City's major federal programs for the year ended June 30, 2014. The City's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. The City's basic financial statements include the operations of the Waterloo Water Works and the Waterloo Convention & Visitors Bureau, Inc. discretely presented component units which did not have a single audit performed for their fiscal years ended December 31, 2013 and June 30, 2014, respectively. Our audit, described below, does not include the operations of the Waterloo Water Works or the Waterloo Convention and Visitors Bureau, Inc. because these discretely presented component units were audited by other auditors. Management's Responsibility Management is responsible for compliance with the requirements of laws, regulations, contracts and grants applicable to its federal programs. Auditor's Responsibility Our responsibility is to express an opinion on compliance for each of the City of Waterloo, Iowa's major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination of the City's compliance. 129 Member of the RSM International network of independent accounting, tax and consulting firm.. Opinion on Each Major Federal Program In our opinion, the City complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2014. Report on Internal Control Over Compliance Management of the City is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City's internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with OMB Circular A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of OMB Circular A-133. Accordingly, this report is not suitable for any other purpose. GLS Davenport, Iowa December 18, 2014 130 City of Waterloo, Iowa Schedule of Findings and Questioned Costs Year Ended June 30, 2014 I. Summary of the Independent Auditor's Results Financial Statements Type of auditor's report issued: Unmodified Internal control over financial reporting: Material weakness(es) identified? Significant deficiencies identified? Noncompliance material to financial statements noted? Federal Awards ❑ Yes ▪ Yes ❑ Yes • No O None Reported ❑ No Internal control over major programs: Material weakness(es) identified? Yes No Significant deficiencies identified? Yes None Reported Type of auditor's report issued on compliance for major programs: Unmodified Any audit findings disclosed that are required to be reported in accordance with Section 510(a) of Circular A-133? Identification of major programs: CFDA Number Name of Federal Program or Cluster 14.871 Section 8 Housing Choice Vouchers 20.205 Highway Planning and Construction Dollar threshold used to distinguish between type A and type B programs: $496,584 Auditee qualified as low-risk auditee? (Continued) ▪ Yes No ❑ Yes ❑ No City of Waterloo, Iowa Schedule of Findings and Questioned Costs (Continued) Year Ended June 30, 2014 II. Findings Relating to the Financial Statement Audit as Required to be Reported in Accordance With Generally Accepted Government Auditing Standards A. Internal Control None reported. B. Compliance findings None reported. III. Findings and Questioned Costs for Federal Awards. A. Internal Control None reported. B. Compliance Findings None reported. IV. Findings Related to Statutory Reporting 14 -IV -A Certified Budget Expenditure/expenses during the year ended June 30, 2014, did not exceed the budgeted amounts. 14 -IV -B Questionable Disbursements No questionable disbursements were noted. 14 -IV -C Travel Expenses No expenditures of City money for travel expenses of spouses of City officials or employees were noted. 14 -IV -D Business Transactions No material business transactions between the City and City officials or employees were noted. (Continued) 132 OMR WWI City of Waterloo, Iowa Schedule of Findings and Questioned Costs (Continued) Year Ended June 30, 2014 14 -IV -E Bond Coverage Surety bond coverage of City officials and employees is in accordance with statutory provisions. 14 -IV -F Council Minutes and Resolutions We noted no transactions where the required Council approval was not obtained. However the City did not publish Council minutes from certain meetings timely. Finding: The City is required to publish the minutes from a Council meeting within 15 days of the meeting. The minutes for the December 9, 2013 meetings were published after 15 days and up to 18 days after the council meetings. Recommendations: The City should publish minutes within 15 days of Council Meetings as required by the Code of Iowa. Response and Corrective Action Plan: The City will begin publishing Council minutes in a timely manner. 14 -IV -G Deposits and Investments No instances of noncompliance with the deposit and investment provisions of Chapter 12B and 12C of the Code of Iowa and the City's investment policy were noted. 14 -IV -H Deficit Balances Finding: The following funds had deficit balances as of June 30, 2014: Grants, Special Revenue Community Development Block Grant, Special Revenue Federal Aviation Agency Projects, Special Revenue Capital Improvements, Capital Projects $ 3,300,793 57,633 92,914 1,271,415 Recommendations: The City should investigate alternatives to eliminate these deficits in order to return the funds to sound financial positions. Response and Corrective Action Plan: The Grants, Special Revenue Fund reported a deficit fund balance due to timing delays in receiving grant reimbursements. Most grants that the City receives require the City request and receive reimbursement from the granting agencies only after the City has expended the funds. This creates a temporary deficit in the funds. Because the City's books are maintained on an accrual basis, expenses are recorded for invoices that may not be paid until after year-end. The City can not request reimbursements until after the invoices are paid, creating temporary timing deficits. The City continues to investigate alternatives for shortening the turnaround time between spending grant funds and receiving reimbursements where possible. (Continued) 133 City of Waterloo, Iowa Schedule of Findings and Questioned Costs (Continued) Year Ended June 30, 2014 14 -IV -I Revenue Bonds No instances of noncompliance noted regarding the provisions of the revenue bond indentures. Information required by sewer revenue bond resolutions is reported in the statistical section. 14 -IV -J Airport Ordinance Finding: The City adopted ordinance number 4400 on December 13, 1999 which established an Airport Board of Directors and requires the Board to "Maintain a positive cash balance at all times in airport operations." Airport operations are accounted for in the General Fund (Fund 010), Airport Commission Department (Department number 29), Airport Administration Activity (activity number 7700). Through June 30, 2014, the accumulative cash deficit totaled $689,064. Recommendations: To ensure the City is in compliance with its own ordinances, we recommend that the City either provide airport operations with additional cash resources to enable it to achieve and maintain a positive cash balance or amend the ordinance to repeal the positive cash balance requirement. Response and Corrective Action Plan: It is the City's intent at this time to continue to require the positive cash balance, although City management realizes that the Airport may not be able to maintain that balance due to current economic conditions. 134 City of Waterloo, Iowa Corrective Action Plan Year Ended June 30, 2014 Current Anticipated Date Number Comment Corrective Action Plan of Completion Contact Person Other Findings Related to Required Statutory Reporting 14 -IV -F The City is required to publish the minutes from See corrective action plan at June 2015 Michelle Weidner, CFO a Council meeting within 15 days of the meeting. 14 -IV -F. The City did not publish within this time frame. 14 -IV -H The Grants, Special Revenue Fund, See corrective action plan at June 2015 Michelle Weidner, CFO Community Development Block Grant, 14 -IV -H. Special Revenue Fund, Federal Aviation Agency Projects, Special Revenue Fund and Capital Improvements, Capital Projects Fund had deficit fund balances as of June 30, 2014. 14 -IV -J The City did not amend the airport ordinance to repeal the positive cash balance requirement. Through June 30, 2014, the accumulative cash deficit totaled $689,064. AMMO See corrective action plan at 14 -IV -J. 135 June 2015 Michelle Weidner, CFO 352 At the regular meeting of the Board of Waterloo Water Works Trustees, held Wednesday, November 26, 2014, there were present Terry M. Kuntz, Chairman; Mary H. Potter, Vice Chair; and Scott Wienands, Trustee. Also in attendance: Ron Welper, Waterloo City Council Member; Rick Wilberding, Distribution Department Manager, and Dennis Clark, General Manager and Secretary. Terry Kuntz called the meeting to order at 8:00 a.m. The Board approved to adopt the agenda. The minutes of the regular meeting of October 21, 2014, were approved as read. As a part of oral comments, the newest employee of the Waterloo Water Works, Maria Perez -Vargas, was introduced to the Board. Upon motion, unanimously passed, the following Bills Resolution was adopted. BE IT RESOLVED BY THE BOARD OF WATER WORKS TRUSTEES OF THE CITY OF WATERLOO, IOWA: That the bills listed below for which warrants against the funds designated, have been issued in payment, are found to be correct, and the acts of the Secretary in issuing and delivering said warrants are hereby ratified and approved. OCTOBER 31, 2014 GENERAL FUND 51930 Cedar Valley Sportsplex 208.92 51931 Cedar Valley United Way 116.50 51932 Voya Financial 3,533.00 51933 Public Employees Credit 4,347.50 Union 51934 Charles Schwab Institutional 2,301.23 Authorized payroll deduction for Sportsplex Authorized payroll deduction for United Way Authorized payroll deduction for deferred compensation Authorized payroll deduction for Credit Union Authorized payroll deduction for employee pension contribution Monthly pest control 24.25 Repaired water service line at 910.00 120 Lafayette Cold mix 1,869.75 Dental and disability insurance 6,958.32 Annual membership renewal for 86.00 T. Robbins Repaired controls for valves at 409.04 wells #20 and #14 Reimbursement for uniform costs 37.50 Fill sand and roadstone 473.96 Paving patches 13,519.45 Service 206.15 Reimbursement for expenses to 121.54 attend IAWA 2014 General Membership Meeting Monthly vehicle tracking service Tires, balance and alignment for unit #10 Mowing 2,535.00 Boiler inspection at Pumping Station 40.00 51935 Aable Pest Control, Inc. 51936 All Star Plumbing & Heating 51937 51938 51939 Aspro, Inc. Assurant Employee Benefits AWWA 51940 Black Hawk Electrical Co. 51941 51942 51943 51944 51945 Barry Blough BMC Aggregates, L.C. Bowers Masonry Concrete CenturyLink Dennis Clark 51946 Electronic Engineering 51947 Fifth Street Tire, Inc. 51948 Fleming's Landscaping & More 51949 Iowa Division of Labor Services 51950 Iowa Association of Municipal Leak Detection Workshop, R. Manahl Utilities 329.45 632.07 60.00 51951 Iowa Public Employees' Retirement System 51952 IWI Motor Parts 51953 Mellen & Associates, Inc. 51954 Menards 51955 MidAmerican Energy Co. 51956 Northway Well & Pump Co. 51957 Hawkeye Towers 51958 Amber Krieger 51959 Keith Williams 51960 Rooff Development LLC 51961 Cedar Rapids Bank & Trust 51962 Melanie E. Kammeyer 51963 RB Home Investors 51964 Kammy Nemmers 51965 Ashley J. Miller 51966 Melissa Sanders 51967 Joe Megivern 51968 Letasha Mills 51969 David Fricke 51970 Jason Wolfe 51971 Maria Hernandez 51972 James Albright 51973 Terri L. Anderson 51974 Mitchell Hein 51975 R Company (PERS for 16 employees Brakes for unit #17 New flowmeter for well #19 Supplies Gas, power and electric New bearings and repair to booster pump at Kimball Avenue tower Overpayment on final bill M. D. & U. D. refund Overpayment on final bill Overpayment on final bill Overpayment on final bill M. D. & U. D. refund ti ti ti it it 6 44 44 44 44 It ti 44 {t 44 tl Relocated water main at Hammond and Hawthorne and repaired pave box at 419 Lane and 220 Irving 51976 Rochester Armored Car Co. Armored car service 51977 Charles Schwab Institutional Employer contribution to employee pension fund 51978 Sensus Metering Systems New touchreader 51979 Snyder & Associates, Inc. Design work for Highway 63 Jefferson to Franklin Water Main Replacement 51980 Storey Kenworthy Toner 51981 TestAmerica Laboratories Nitrate sampling at well #22 51982 Utility Equipment Co. Bolts, gasket packs, curbstop repair sleeves and lids 51983 Courier Communications Legal ad 51984 Waterloo Water Works Reimbursed petty cash for miscellaneous items EFT US Department of Treasurer Federal withholding tax 51985 Acco Unlimited Corp. Chlorine and fluoride 51986 Advanced Systems, Inc. Maintenance contract for copying machine Cold mix Data processing for September 51987 Aspro, Inc. 51988 Black Hawk County Treasurer, MIS 51989 BMC Aggregates, L.C. 51990 Campbell Supply 51991 Communication Tech 51992 Electronic Engineering 51993 Kelly Services, Inc. 51994 Steve Kerns 51995 Keystone Laboratories, Inc. 51996 Kwik Trip, Inc. 51997 Travis Larson 51998 Ryan Manahl 51999 Menards 52000 Mutual Wheel Co. Fill sand and roadstone Load straps Hydrant M. D. refund Repaired GPS unit Temporary office clerical services Reimbursement for cell phone Water sampling and lead and copper testing Fuel for vehicles Reimbursement for cell phone Reimbursement for uniform cost Supplies Supplies for unit #34 353 11,064.31 99.11 2,825.75 162.92 50, 987.93 2,543.50 15.14 105.00 39.70 21.00 71.40 4.20 2.42 33.60 36.60 12.02 55.32 5.28 10.82 3.19 6.78 6.78 36.60 54.60 3,600.00 242.98 42,475.00 331.22 3,137.50 175.44 20.00 614.56 144.92 62.32 21,282.49 14,486.10 367.64 858.60 6,886.81 360.87 85.00 977.17 157.40 1,264.20 50.00 699.50 4,091.76 50.00 52.87 54.84 69.20 354 52001 Tim Klemz, Jr. 52002 Jeremia Matz 52003 Pamela Abbott 52004 James Kisner 52005 John C. Hackman 52006 Josh Simmons 52007 Erin Miller -Wiggins 52008 Tracy A. Keller 52009 Betty Scott 52010 Sam Stuelke 52011 Jordan Beardsley 52012 Htwar Reh 52013 Tami Foss -Billings 52014 Joe Spence 52015 Raymond R. Reinard 52016 Timothy J. Platt 52017 Mary Ratkovich 52018 Rydell Chevrolet, Inc. 52019 Sandee's Ltd. 52020 Charles Schwab Institutional 52021 Scot's Supply 52022 Sensus Metering Systems 52023 Sue Sperry 52024 Storey Kenworthy 52025 Utility Equipment Co. 52026 Van Wert, Inc. 52027 Rick Wilberding 52028 Voya Financial 52029 Public Employees Credit Union 52030 Charles Schwab Institutional 52031 Teamsters Local Union #238 EFT Treasurer, State of Iowa EFT US Department of Treasurer 52032 ABM Janitorial 52033 Acco Unlimited Corp. 52034 AOI Corporation 52035 AWWA 52036 Bergen Plumbing, Heating & Cooling 52037 Black Hawk County Auditor 52038 BMC Aggregates, L.C. 52039 Campbell Supply 52040 City of Raymond 52041 City of Waterloo 52042 Dennis Clark 52043 Don's Truck Sales, Inc. 52044 Fifth Street Tire, Inc. 52045 Frickson Bros. Excavating 52046 Gierke -Robinson Co. 52047 Iowa Municipalities Workers' Compensation Association 52048 Iowa Fence Masters, Inc. 52049 Kelly Services, Inc. 52050 Keystone Laboratories, Inc. 52051 Kwik Star Overpayment on final bill M. D. & U. D. refund II it fI it If If ft If {t ft 6 it It it ft I{ U. D. refund M. D. refund M. D. & U. D. refund II If I1 it Et II If ft q ft If Reimbursement for Customer Service Planning Committee Mechanical repairs to unit #2 Stamp replacement pads Litigation refund payments to pension fund Nuts and bolts Meters and repaired handheld unit Reimbursement for employee insurance benefit Office supplies for Pumping Station Fittings Meter reading service Reimbursement for cell phone Authorized payroll deduction for deferred compensation Authorized payroll deduction for Credit Union Authorized payroll deduction for employee pension contribution Authorized payroll deduction for union dues State withholding tax Federal withholding tax Janitorial services for October Chlorine and fluoride Hydrant M. D. refund AWWA Standards renewal Reimbursement for mismarked pave box repair Water and sewer bond fees Fill sand and roadstone Shoe covers 49.59 105.00 51.28 22.22 5.28 33.60 29.09 26.41 27.60 8.61 25.00 28.15 58.32 6.78 6.78 6.78 203.28 1,690.68 26.00 139.14 11.20 936.50 412.00 380.00 1,925.53 5,574.80 50.00 3,533.00 4,347.50 2,292.00 1,033.00 7,776.00 21,226.30 1,041.50 4,535.84 326.71 695.00 471.00 33,132.58 1,650.80 133.72 Sewer, garbage and yard waste fees 21,048.44 Sewer, garbage and storm water 1,134,273.15 Reimbursement for expenses to 136.64 attend AWWA-IA Section Conference Park brake valve for unit #34 132.56 Repaired flat tire on unit #15 21.78 Water main repair at Longview at 3,600.00 Cardinal Blue surveying paint and flags 711.60 Workers' compensation insurance 7,738.00 and audit premium adjustment New farm gates at wells #14 and #16 1,200.00 Temporary office clerical services 632.10 Water sampling 1,105.00 Hydrant M. D. refund 198.57 52052 Menards 52053 Murphy Tractor & Equipment 52054 Mutual Wheel Co. 52055 Holly Larsen 52056 St. Vincent DePaul 52057 Amanda Baum 52058 Mike Fristo 52059 Jamila Campbell 52060 Brady Pugh 52061 Kasey Eller 52062 Daniel Deutsch 52063 Herman Ivey 52064 Diana Calderon 52065 Elliott McDonald 52066 Jona K. Van Blaricom 52067 Postmaster 52068 Proshield Fire & Security 52069 Radio Communications 52070 Tim Robbins 52071 Schmitt Telecom Partners, Inc. 52072 Sensus Metering Systems 52073 Kenneth Shumaker 52074 Storey Kenworthy 52075 Swisher & Cohrt, P.L.C. 52076 Torney's Electric Motor Service 52077 United Rentals, Inc. 52078 U.S. Cellular 52079 Utility Equipment Co. 52080 Courier Communications 52081 Waterloo Water Works EFT State of Iowa Treasurer EFT State of Iowa Treasurer 52082 Aable Pest Control, Inc. 52083 All Star Plumbing & Heating 52084 Aramark Uniform Services 52085 Aspro, Inc. 52086 Benton's Sand & Gravel 52087 Black Hawk County Auditor 52088 Black Hawk Waste Disposal 52089 Bowers Masonry Concrete 52090 The CBE Group, Inc. 52091 City of Waterloo 52092 Davis Plumbing 52093 Dex Media East, Inc. 52094 Ferguson Enterprises, Inc. 52095 Fleming's Landscaping & More 52096 Frickson Bros. Excavating 52097 Gierke -Robinson Co. 52098 Hawkeye Alarm Signal Co. 52099 Hogan -Hansen 52100 HyVee 52101 Iowa DNR 355 Supplies 137.34 Lock nut and cap screw for unit #20 12.79 Mud flaps for unit #34 24.50 Overpayment on final bill 23.99 M. D. & U. D. refund 30.04 105.00 36.78 5.28 5.28 6.05 2.59 42.42 6.78 1.69 Overpayment on final bill 42.42 Postage 300.00 Annual fire extinguisher inspections 470.00 Monthly access fee 126.00 Reimbursement for expenses to 244.16 attend AWWA-IA Section Conference Annual service charge for Xima Recording Software Meters and meter plugs Reimbursement for uniform cost Paper shredder, water bills and office supplies Legal services Rebuilt power unit on tapping machine tt { It CI It II It It tt II It II It It it It It II It tt It if II If ti It tt 237.20 6,961.44 54.99 5,825.61 444.00 45.00 Safety tee-shirts 285.00 Monthly fee for GPS hotspot 57.16 Fittings and sonoscope water phones 207.96 Legal ad 89.58 Reimbursement of city service fees 11,991.96 Sales tax 23,914.80 Sales tax 16,000.00 Monthly pest control 24.25 Repaired sewer line at 519 W. 9th 3,823.98 Towel service 341.00 Cold mix 794.31 Topsoil 237.10 Refunded front footage fees at 3,333.00 943 E. Washburn Road Waste disposal 2014 Pavement Repair Project Collection fee 2013 Street Reconstruction Water Main Replacement Program Repaired water service line at 1548 Bertch Phonebook advertisement Materials to repair water service line at well #14 Mowing Water main repair on Grandview Avenue and Auburn Street Ground thawing machine with accessories Corrected IP address for security system Payroll services Supplies 2015 IDNR Water Use Permit 94.00 9,036.40 87.03 143,371.67 2,700.00 31.00 380.91 3,380.00 5,030.00 57,806.00 75.00 408.00 249.32 99.00 356 52102 K & W Electric 52103 Kelly Services, Inc. 52104 Keystone Laboratories, Inc. 52105 Menards 52106 Napa Auto Parts 52107 DWD Investments, LLC 52108 Danny Schiller 52109 Cletus Stubenrach 52110 Thompson Properties 52111 John Zolonzek 52112 Homecrest Properties 52113 Chris & Chyla Perkins 52114 Robert Whicker 52115 Michael T. Lewis 52116 Fredricka Forrest 52117 C Doyle Properties 52118 Amber Williams 52119 P & K Midwest 52120 Plumb Tech, Inc. 52121 52122 52123 PPG Architectural Finishes Radio Communications R Company 52124 Schumacher Elevator Co. 52125 Sandra Schwickerath 52126 52127 52128 Sensus Metering Systems The Sled Shed Snyder & Associates, Inc. 52129 Storey Kenworthy 52130 Struxture Architects 52131 TestAmerica Laboratories 52132 Treasurer, State of Iowa 52133 Utility Equipment Co. 52134 Wellmark Blue Cross Blue Shield 52135 Witham Auto Center 52136 Public Employees Credit Union 52137 Charles Schwab Institutional Well #19 Electrical Improvements Project Temporary office clerical services Water sampling Supplies Funnels for unit #20 Overpayment on final bill M. D. & U. D. refund It if if Overpayment on final bill It Supplies Installed new 20" butterfly valves at well #17 Hydrant paint 189.00 Pager rental 28.00 Repaired water service lines at 4,950.00 1020 W. 6th and 321 Dearborn, replaced valve at Commercial and W. 6th Elevator maintenance 474.59 Reimbursement for plugged sewer 628.63 charges at 517 & 519 W. 9th Meters 3,375.00 One new chain and sharpened four 46.28 Design work for Highway 63 2,098.00 Jefferson to Franklin Water Main Replacement Project Large binder for Pumping Station 398.69 log book, office supplies and uniform embroidery Master Planning and Office Remodel 5,000.00 Water sampling 20.00 Treasure Hunt — 2014 1,320.45 Fittings and materials to repair 2,945.50 water service line at well #14 Medical insurance 39,294.19 15,485.85 1,264.20 1,142.00 116.08 49.16 92.20 136.29 27.00 21.00 45.19 105.00 36.78 5.28 23.12 42.42 36.42 54.72 50.30 6,435.00 Lamp assemblies for units #10 & #11 Authorized payroll deduction for Credit Union Authorized payroll deduction for employee pension contribution 52138 Voya Financial Authorized payroll deduction for deferred compensation EFT US Department of Treasurer Federal withholding tax 52139 Advanced Systems, Inc. Annual maintenance contract for Laserfiche 52140 BMC Aggregates, L.C. Roadstone 52141 CDW Government, Inc. Switch for CIS room 52142 CenturyLink Service 52143 Electronic Engineering Monthly vehicle tracking service 52144 Ellingson Drainage, Inc. Ranchero Road Water Main Extension Project 52145 Farnsworth Electronics Amprobe for checking voltages 52146 Grosse Steel Co. Key blanks for office 117.03 4,547.50 2,395.64 3,833.00 21,667.46 2,674.00 117.27 28.42 206.20 329.45 13,135.16 14.80 50.00 52147 Hewlett-Packard Co. 52148 Iowa One Call 52149 Kelly Services, Inc. 52150 Locksperts, Inc. 52151 Manatts, Inc. 52152 Menards 52153 MidAmerican Energy Co. 52154 Municipal Supply, Inc. 52155 Duane R. Lindberg 52156 Scarbrough Rentals 52157 Bu Reh 52158 Kimberly A. Martinson 52159 Shane Green 52160 Tim Bennett 52161 Bianca Lira 52162 Bonnie Lewis 52163 Kristopher Weaver 52164 Ken H. Kalsem 52165 Dale Bright 52166 Outdoor & More 52167 Postmaster 52168 R Company 52169 Storey Kenworthy 52170 United Rentals, Inc. 52171 Utility Equipment Co. Payroll Desktop computer, laptop computer and two monitors for CIS room One Call service Temporary office clerical services Cut three keys Concrete Supplies Gas, power and electric Wire for meter installations and drop-in pave box caps Overpayment on account Overpayment on final bill M. D. & U. D. refund I{ 11 f1 11 11 11 11 It Repaired auxiliary power unit on unit #18 Postage 5,565.00 Relocated hydrant and main on 7,350.00 Marigold, relocated hydrant on Ravenwood Circle and replaced valve on Littlefield Uniform embroidery and door hangers 631.25 Safety tee-shirts 331.00 Valve box spacers, drill bits and plugs 879.97 140,401.95 $2,100,248.56 357 1,757.83 953.10 632.10 3.00 145.47 203.98 31,475.06 954.25 75.09 71.40 42.53 72.42 36.78 16.80 5.61 33.60 33.60 54.60 6.46 69.26 The General Manager presented the Monthly Financial Report as of October 31, 2014 as follows: October 1, 2014 Balance $5,660,698.18 Receipts 997,114.70 Disbursements 898,349.87 October 31, 2014 Balance $5,759,463.01 Debt Reserve Fund 0.00 Restricted Bond Fund 0.00 Bond Debt Sinking Fund 331,603.32 Repairs & Rehabilitation Fund 337,593.10 General Fund Balance 5,090,266.59 $5,759,463.01 It was moved, seconded and approved to receive and place on file the Monthly Financial Report as presented. 358 The General Manager presented the Revenue and Expense Summary as of October 31, 2014 as follows: Operating Revenue Operating Expense Non -Operating Revenue Non -Operating Expense Capital Expense 2013 2014 $6,764,362.73 $7,356,421.51 4,652,538.60 4,841,047.69 $2,111,824.13 $2,515,373.82 125,129.41 29,510.31 710,009.76 $1,497,433.47 137,736.15 355,824.26 1,276,485.56 $1,020,800.15 It was moved, seconded and approved to receive and place on file the Revenue and Expense Summary. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line kill at 2127 East 4th Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $3,102.98, which is supported by invoices from Frickson Bros. Excavating and the Waterloo Water Works, showing the work necessary to kill the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 2127 East 4tn Street, which is located on Lot Nos. 2 thru 19 in Block No. 5 and that part of the alley on Block No. 5 lying south of the north line of Lot No. 4 (extended) all in "Gates Park Place" in the City of Waterloo, Iowa, and Lot Nos. 12 thru 20 Block No. 6 and that part of vacated Boston Avenue lying between the north line of Lot No. 19 in Block No. 6 (extended) and the north line of Parker Street, all in "Gates Park Place", in the City of Waterloo, Iowa. WHEREAS, the property owner did not respond to the notification from the Waterloo Water Works and did not make repairs to the service line, the Waterloo Water Works caused the service line to be killed at the water main and the cost assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Potter, seconded by Wienands, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 1548 Bertch Avenue. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $2,700.00, which is supported by invoice from Davis Plumbing, showing the work necessary to repair the service line in regards to the following: 359 WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 1548 Bertch Avenue, which is located on Lot No. 203 in "Kenwood Park" in the City of Waterloo, Iowa, Black Hawk County, and owned by Heather A. Taylor. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Potter, seconded by Wienands, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 419 Douglas Street, RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $3,592.86, which is supported by invoice from Reicherts Plumbing, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 419 Douglas Street, which is located on Lot No. Eight (8) in Block No. Two (2) in Shilliams Sub -division in the City of Waterloo, Black Hawk County, Iowa, and owned by James L. Esters. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Potter, seconded by Wienands, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. The General Manager presented the following resolution for adoption and transmittal to the Waterloo Mayor and City Council for assessment of the charges to the property taxes for service line repair at 1124 Kern Street. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $2,800.00, which is supported by invoice from R Comopany d/b/a Frickson Backhoe & Trucking, showing the work necessary to repair the service line in regards to the following: 360 WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 1124 Kern Street, which is located on the Lot No. Twenty-four (24) in Block No. Six (6) in Soash Park Addition in the City of Waterloo, Iowa, Black Hawk County, and owned by Paula K. Phillips. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Potter, seconded by Wienands, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. The General Manager reported that the Notice of Public Hearing for the 2015 budget was published in the Waterloo Courier on November 11, 2014. It was moved by Potter, seconded by Wienands and unanimously approved to receive and place on file the Proof of Publication of the Notice of Public Hearing for the Waterloo Water Works 2015 budget. Chairman Kuntz announced that it was time for the public hearing on the 2015 budget. There were no written or oral comments. It was moved by Wienands, seconded by Potter and unanimously approved to close the hearing. The Budget Summary is as follows: BUDGET SUMMARY Budget Re -estimated Actual Revenue & Other Financial Sources 2015 2014 Use of money and property Charges for services Miscellaneous Other Financing Sources Total Revenues & Financing Sources Expenditures & Transfers Out Expenditures Transfers Out Total Expenditures & Transfers Out Excess of Revenues & Other Sources (+) (-) Expenditures & Transfers Out Beginning Fund Balance as originally reported Ending Fund Balance December 31 2013 $11,664,377 $9,172,587 $8,039,364 $ 8,492,500 $7,880,500 $7,356,949 $ 667,000 $ 752,878 $ 680,650 $(2,504,877) $(539,209) $ (1,765) $ 9,159,500 $8,633,378 $8,037,599 $11,664,377 $9,172,587 $8,039,364 $11,664,377 $9,172,587 $8,039,364 $(2,504,877) $(539,209) $ (1,765) $ 4,191,482 $4,730,691 $4,732,456 $ 1,686,605 $4,191,482 $4,730,691 Item 361 PROPOSED CAPITAL IMPROVEMENTS, EXTRAORDINARY ITEMS AND INVENTORY BUDGETED IN THE 2015 EXPENDITURES Capital Repair, Inventory Cost and Meters Cost Materials for Repair, Inventory and Meters: Fire hydrants $ 50,000.00 Fire hydrant repair and maintenance parts and flags $ 10,000.00 Valves $ 45,000.00 Fittings $ 40,000.00 Pipe $ 20,000.00 Metering (residential & commercial) including meters for remote upgrades $250,000.00 Distribution Department: Purchase one vehicle $ 20,000.00 Miscellaneous small equipment for distribution and for meter service $ 6,000.00 Safety equipment (larger items such as signs, cones, shoring, etc.) $ 3,000.00 Backflow prevention program $ 10,000.00 Water Main Related Projects: Water main extensions $ 100,000.00 Water main relocation, repair, improvement associated with City projects $ 85,000.00 Corrosive soil replacement $ 458,000.00 Pumping Station and Well Houses: Replacement doors, windows and roofs on well houses, flat work, brick work and other building maintenance $ 53,160.00 Administrative & General: Computer and printer upgrades $ 10,000.00 Miscellaneous office equipment, furniture and improvements $ 20,000.00 Subtotal Base Items: $ 765,160.00 $415,000.00 New or Ongoing Capital Projects Shaulis Road 20 -inch Transmission Main Extension (east and west projects) Main extension $ 29,000.00 Design and construction review $ 1,700.00 Highway 63 North Water Main Replacement Main replacement $ 397,000.00 Design and construction review $ 25,000.00 Ranchero Road Water Main Extension Main extension $ 6,500.00 Design and construction review $ 20,000.00 Well No. 19 Variable Frequency Drive and Replacement Stand-by Power Well improvements $ 27,000.00 Design and construction review $ 5,000.00 Repair Ansborough Avenue Water Main Highway Crossing Highway 20 at Ansborough Avenue (preliminary estimate) $ 294,500.00 Design and construction review (preliminary estimate) $ 30,000.00 Shaulis Road at Highway 63 Water Main Extension $ 15,620.00 Design and construction review $ 6,580.00 Customer Information System (CIS) $ 870,785.00 Business consultant for RFP development, select CIS vendor, and implementation of CIS solution $ 481,950.00 Water Works Office Reconfiguration and Remodel Architect $ 75,000.00 Progress Avenue Water Main Replacement (preliminary estimate) $ 639,000.00 Design and construction review (preliminary estimate) $ 38,000.00 Dysart Road Water Main Replacement (preliminary estimate) $ 650,000.00 Design and construction review (preliminary estimate) $ 40,000.00 362 Highway 63 Downtown Jefferson to Franklin Water Main Project Design and construction review (preliminary estimate -design only in 2015) $ 200,000.00 Well No. 21 Variable Frequency Drive and Replacement Stand-by Power $ 43,700.00 Design and construction review $ 27,000.00 University Avenue Water Main Replacement Design and construction review $ 200,000.00 Subtotal New or Ongoing Capital Projects $4,123,335.00 Other Capital Items for 2015 Continue GIS-Mapping-CMMS-Document Management $ 80,000.00 Property Acquisition for Future Capital Projects $ 100,000.00 Subtotal Other Capital Items for 2015 $ 180,000.00 Total Base, New or Ongoing Capital Projects, and Other Capital Items for 2015 $5,068,495.00 Total Capital Items & Repair -Inventory -Meter Items for 2015 $5,068,495.00 $ 415,000.00 It was moved by Wienands, seconded by Potter and unanimously approved to adopt the following resolution approving the Waterloo Water Works budget for the calendar year ending December 31, 2015. BE IT RESOLVED BY THE Waterloo Water Works Board of Trustees: The budget for calendar year ending December 31, 2015 as set forth in the Adopted Budget Summary and in the detailed budget in support thereof showing the estimated revenues and expenditures for said calendar year is adopted, and the Secretary is directed to make the filing required by law and to set up the books in accordance with the summary and detail as adopted. Passed and adopted on November 26, 2014, by the following vote: Ayes: Terry Kuntz Nays: None Mary Potter Scott Wienands Absent: Terry Kuntz /s/ Terry Kuntz Chairman Terry Kuntz Attest /s/ Dennis D. Clark Secretary Dennis D. Clark Paul Helland, with Helland Engineering & Surveying, Ltd., of Cedar Falls, Iowa, the engineer working on behalf of the developer, is requesting authorization to install an 8 -inch water main extension to serve the Summerland Farms Replat of Lot 1 development in Waterloo, Iowa. Total extension footage is approximately 187 feet of 8 -inch water main. The engineer has designed the water main improvements to meet the specifications and requirements of the Waterloo Water Works. The plans have been reviewed and approved by the Waterloo Water Works staff. A construction permit application has been completed and submitted to the Iowa DNR by the developer and engineer. After approval by the Board and the Iowa DNR, the developer will construct the improvements, under review by the developer's engineer. After completion, the developer's engineer will be required to provide the Water Works with certification that the project was built according to the contract documents, as well as providing as -built drawings, with tie out dimensions and Iowa State plan GPS 363 coordinates for all critical items. Upon review and acceptance of these closeout items, the developer will provide a maintenance bond and request that the main extension be accepted, with ownership and operation assumed by the Waterloo Water Works. The developer shall cover all costs associated with the water main extensions, including engineering and design, construction administration and review, all related construction costs, and project closeout items. It was moved by Potter, seconded by Wienands and unanimously adopted to approve the water main extension and plans to serve the Summerland Farms Replat of Lot 1 development in Waterloo, Iowa. Todd Happel, with Anderson Bogert Engineering of Cedar Rapids, Iowa, the engineer working on behalf of the developer, Robson Homes, Inc., of Cedar Rapids, Iowa, is requesting authorization to install an 8 -inch water main extension to serve the Prairie Meadow Estates Addition in Waterloo, Iowa. Total extension footage is approximately 3,490 feet of 8 -inch water main. The engineer has designed the water main improvements to meet the specifications and requirements of the Waterloo Water Works. The plans have been reviewed and approved by the Waterloo Water Works staff. A construction permit application has been completed and submitted to the Iowa DNR by the developer and engineer. After approval by the Board and the Iowa DNR, the developer will construct the improvements, under review by the developer's engineer. After completion, the developer's engineer will be required to provide the Water Works with certification that the project was built according to the contract documents, as well as providing as -built drawings, with tie out dimensions and Iowa State plan GPS coordinates for all critical items. Upon review and acceptance of these closeout items, the developer will provide a maintenance bond and request that the main extension be accepted, with ownership and operation assumed by the Waterloo Water Works. The developer shall cover all costs associated with the water main extensions, including engineering and design, construction administration and review, all related construction costs, and project closeout items. It was moved by Potter, seconded by Wienands and unanimously adopted to approve the water main extension and plans to serve the Prairie Meadow Estates Addition in Waterloo, Iowa. Jim Ellis, with JDE Engineering of Waterloo, Iowa, the engineer working on behalf of the developer, Glenn Behrends of Waterloo, Iowa, is requesting authorization to install a 12 -inch water main extension to serve the Geraldine Road — Phase 3 development in Waterloo, Iowa. Total extension footage is approximately 1,631 feet of 12 -inch water main. The engineer is designing the water main improvements to meet the specifications and requirements of the Waterloo Water Works. The plans are currently under review by the Waterloo Water Works. A construction permit application will be completed by the engineer for submission to the Iowa DNR. After satisfactory plan review, approval by the Board, and approval by the Iowa DNR, the developer will construct the improvements, under review by the developer's engineer. After completion, the developer's engineer will be required to provide the Water Works with certification that the project was built according to the contract documents, as well as providing as -built drawings, with tie out dimensions and Iowa State plan GPS coordinates for all critical items. Upon review and acceptance of these closeout items, the developer will provide a maintenance bond and request that the main extension be accepted, with ownership and operation assumed by the Waterloo Water Works. The developer shall cover all costs associated with the water main extensions, including engineering and design, construction administration and review, all related construction costs, and project closeout items. It was moved by Potter, seconded by Wienands and unanimously adopted to approve the water main extension and plans, pending satisfactory review by the Waterloo Water Works, to serve the Geraldine Road — Phase 3 development. 364 Ellingson Drainage, Inc., (Ellingson) has completed the Ranchero Road Water Main Extension Project. By Change Orders, additional erosion control and seeding was added, a section of existing water main was removed, and adjustments were made to reflect final project quantities. The original contract amount on the project is the sum of $657,956.00. The final contract amount is the sum of $661,422.09. Ellingson has submitted the necessary closeout documents, including lien waivers and the 2 -year maintenance bond. Project Engineer Wayne Claassen Engineering and Surveying, Inc., has prepared the Certificate of Completion, Record Drawings, observation records and the final Payment Application. It was moved by Wienands, seconded by Potter and unanimously adopted to approve completion of the project and acceptance of work performed by Ellingson Drainage, Inc., for the Ranchero Road Water Main Extension, including Change Orders and quantity adjustments, and to authorize final payment on the project. At the July 2014 Board meeting, it was approved to award the preparation of the Water Works annual audit to CliftonLarsonAllen LLP, for years 2014, 2015 and 2016. CliftonLarsonAllen LLP will be entering the first year of their three-year proposal and engagement to audit and report upon the financial statements of the Waterloo Water Works at the close of business on December 31, 2014. The fee for the 2014 audit report is the sum of $14,000.00. It was moved by Potter, seconded by Wienands and unanimously adopted to authorize CliftonLarsonAllen LLP to conduct the annual audit for 2014 and to authorize the General Manager to sign the appropriate letters of engagement. The following items were reported by management: Dennis Clark presented water pumpage information for October 2014, which was 4.35% less than October 2013. Water pumpage for the first 10 months of 2014 was 5.98% more than the first 10 months of 2013. The current market value of the Pension Fund as of October 31, 2014 is the sum of $5,156,752.04, including one employee's personal balance of $39,205.70. The value of the fund increased $144,327.93 in the last month and has increased $202,586.22 year to date. The Waterloo Water Works has made contributions of $425,420.98 to the plan in 2014. Employees have made contributions of $51,039.86 to the plan in 2014. Year to date fees are the sum of $65,775.47, year to date payments to retirees are the sum of $407,728.79, and the year to date performance of the fund is plus 4.03 percent. Rick Wilberding discussed options to purchase a Waterloo Water Works Safety Trailer, which would transport the trench box, traffic control signing, and supplies to excavation work sites. A list of several major projects and initiatives currently underway or planned for 2014 was presented to the Board. at 8:00 a.m. The next regular meeting is scheduled for Tuesday, December 23, 2014 365 Upon motion, the meeting was adjourned at 9:32 a.m. BOARD OF TRUSTEES � (._(1,._,Q, Secretary CITY OF WATERLOO, IOWA CITY HALL 715 MULBERRY STREET 50703 Today's Date: 12/12/2014 Effective Date: 12/8/2014 Employment Date: 11/25/2013 To: City Council Members Re: Notice of Severance Department City Clerk's Office Job Title/Classification Administrative Secretary This is to report that the employment of Deanne Kobliska with the City of Waterloo has been severed by reason of: ❑ Retired Disability Related ❑ No ❑ Yes El Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 75 $ 20.74 $ 1,555.50 Vacation -Current $ Usable Sick Leave 24 $ 20.74 (x) 25% $ 124.44 Frozen Sick Leave (x) 60% $ - Personal Hours 6 $ 20.74 $ 124.44 Comp Time Pay 6.83 $ 20.74 $ 141.65 Unscheduled Leave $ - Other Pay $ - Total Payment ii $ 1,946.03 Approved by Human Resour?ss A Date Date \ '' Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Council Agenda Date: ❑ Accruals ❑Status ❑-9 Updated 6/28/11 Prepared by: Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A122214 December 16, 2014 Vendor 82 Batch No. Keyed By: Vendor Aspro Engineering Department Address Grant/Project Code # City & State Invoice Date ************************************* Invoice No. Qty/Unit Amount Description G/L Distribution 12/15/14 32 Contract 832 Est No.31 $7,516.28 F.Y. 2013 St Reconstruction Program 205-07-7500-2165 0.00 Storm Water Fee Funds 521-07-5300-2162 - Sewer Funds 520-14-5200-2163 - Storm Sewer Bond Funds 411-07-5300-2162 - Sports Plex 413-08-5150-1396 11/25 - 12/12/14 Special Instructions: eR- AC Submitted By Total $7,516.28 12/15/14 8/18/2014 Date Approved By: F.Y. 2013 STREET RECONSTRUCTION PROGRAM - CONTRACT NO. 832 PAY ESTIMATE NO. 32- PAY PERIOD: NOVEMBER 25 - DECEMBER 12, 2014 CAMPBELL FAIRVIEW BID ITEM DESCRIPTION UNIT ASPRO ALABAR CHARLES ELEVENTH, W. FOREST HAWTHORNE HILLSIDE LAFAYETTE MAYNARD PARK LANE ROSEBUD UNIV. AVE. FR ALLEY ALLEY TOTAL TOTAL UNIT $ QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY $ DIVISION I BASE BID - SECTION 1 1 CONSTRUCT, MAINTAIN, REMOVE TEMPORARY ACCESS AND RE SY $59.40 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 125.0 0.0 20.0 0.0 0.0 145.0 $8 613.00 2 MISC. HMA, 3", 1M S 1/2", 60% CR SY $48.50 0.0 0.0 0.0 0.0 0.0 0.0 15.9 0.0 0.0 0.0 363.8 0.0 0.0 379.7 $18,415.45 3 REMOVE AND REPLACE MISC. 7.5" HMA SY $101.25 0.0 0.0 0.0 0.0 0.0 0.0 118.1 0.0 0.0 0.0 95.4 0.0 0.0 213.5 $21 616.88 4 REMOVE AND REPLACE MISC. 6" PCC, C-4 SY $80.00 37.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 37.0 $2,960.00 5 REMOVE AND REPLACE MISC. 4" HMA OVER 6" PCC, M-4 SY $130.85 0.0 31.6 0.0 0.0 0.0_ 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 31.6 $4,134.86 6 REMOVE AND REPLACE MISC. 4.5" HMA OVER 6" PCC, C-4 SY $135.75 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 _ 0.0 0.0 0.0 0.0 0.0 $0.00 7 REMOVE AND REPLACE MISC. 4.5" HMA OVER 7" PCC, M-4 SY $135.75 0.0 0.0 0.0 0.0 0.0 47.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 47.0 $6,380.25 8 REMOVE/REPLACE MISC. SEALCOAT W/ 2" HMA SY $42.25 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 9 ACC DRIVEWAY APPROACH TON $165.00 0.0 0.0 0.0 0.0 0.0 0.0 39.0 _ 0.0 0.0 0.0 0.0 0.0 0.0 39.0 $6,435.00 10 DRIVEWAY APPROACH AND S/W, 6" PCC, C-4 SY $44.00 107.2 27.1 0.0 51.4 9.9 14.3 806.0 152.0 28.8 0.0 606.5 0.0 0.0 1,803.2 $79,340.80 11 DRIVEWAY APPROACH AND S/W, 5" PCC, C-4 SY $43.25 99.9 189.0 597.3 266.7 282.6 172.6 68.5 154.6 347.5 188.2 0.0 0.0 0.0 2,366.9 $102,368.43 12 SIDEWALK, 4" PCC, C-4 SY $42.00 34.7 138.5 68.2 26.1 87.3 77.2 152.1 0.0 332.0 49.4 0.0 10.0 0.0 975.5 $40,971.00 13 PEDESTRIAN RAMP, PCC SIDEWALK, 6" PCC, C-4 SY $45.40 3.9 98.8 128.8 0.0 46.9 0.0 251.5 0.0 35.9 0.0 0.0 0.0 0.0 565.8 $25,687.32 14 PEDESTRIAN RAMP DETECTABLE WARNING SURFACE SF $34.00 8.0 152.0 188.0 0.0 88.0 0.0 262.0 0.0 58.0 0.0 0.0 0.0 0.0 756.0 $25 704.00 15 MISCELLANEOUS CONCRETE CY $275.00 0.00 0.00 0.00 0.00 0.00 1.59 0.00 0.00 0.00 1.84 0.00 0.00 0.00 3.43 $943.25 16 CONCRETE PAVEMENT REMOVAL SY $4.25 0.0 0.0 4627.7 1658.0 5149.7 2403.2 11487.3 1877.6 4.4 2474.1 9508.5 0.0 0.0 39,190.5 $166,559.63 17 ASPHALT PAVEMENT REMOVAL SY $4.25 2625.0 4925.9 0.0 0.0 0.0 0.0 0.0 0.0 6528.2 0.0 0.0 0.0 0.0 14,079.1 $59,836.18 18 SIDEWALK AND DRIVEWAY REMOVAL SY $4.25 199.4 289.1 665.6 302.1 348.5 215.0 932.3 303.2 731.0 214.8 604.9 0.0 0.0 4,805.9 $20 425.08 19 SIDEWALK REMOVAL SY $6.00 7.8 120.9 71.3 14.0 55.9 28.2 159.8 1.4 18.6 0.0 2.8 0.0 0.0 480.7 $2,884.20 20 SAW CUT LF $4.25 184.0 202.5 325.0 50.0 175.0 321.5 776.0 512.0 341.0 160.0 1220.0 0.0 0.0 4,267.0 $18,134.75 21 GEOGRID SY $4.50 0.0 0.0 1227.0 0.0 0.0 0.0 0.0 0.0 3901.4 0.0 12399.3 0.0 0.0 17,527.7 $78 874.65 22 WOVEN GEOTEXTILE SY $4.50 2074.3 0.0 3252.8 0.0 0.0 933.3 0.0 0.0 0.0 2616.6 0.0 0.0 0.0 8,877.0 $39,946.50 23 MODIFIED SUBBASE TON $22.00 1934.20 2764.10 3434.78 961.99 3448.21 2006.37 7257.39 1551.59 2905.93 1908.49 7336.36 0.00 0.00 35509.41 $781 207.02 24 RECYLED ASPHALT PAVING TON $48.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 25 ROADSTONE, 3/4" TON $48.00 0.55 8.48 2.57 14.47 10.87 0.00 9.42 0.00 0.00 0.00 8.74 0.00 0.00 55.10 $2,644.80 26 DRAIN TILE, 6" LF $9.90 0.0 2446.0 2444.0 1204.0 2750.0 1864.0 4496.0 1230.0 3335.0 1764.0 0.0 0.0 0.0 21,533.0 $213 176.70 27 DRAIN TILE, 4" LF $8.45 518.0 0.0 306.0 0.0 75.0 54.0 890.0 0.0 143.0 0.0 5217.0 0.0 0.0 7,203.0 $60,865.35 28 DRAIN TILE STUB, 4" LF $19.40 0.0 175.0 205.0 95.0 235.0 140.0 140.0 60.0 _ 119.0 135.0 0.0 0.0 0.0 1,304.0 $25,297.60 29 DRAIN TILE TAP AND COLLAR EACH $200.00 0.0 1.0 0.0 0.0 7.0 0.0 3.0 0.0 3.0 2.0 6.0 0.0 0.0 22.0 $4,400.00 30 RF -19C, INLET OUTLET DETAIL (RODENT GUARD) EACH $105.00 0.0 14.0 4.0 4.0 0.0 12.0 36.0 2.0 17.0 10.0 9.0 0.0 0.0 108.0 $11,340.00 31 CONVERT WATER VALVE MANHOLE TO ROADBOX EACH $510.00 0.0 4.0 2.0 1.0 3.0 5.0 4.0 0.0 0.0 1.0 0.0 0.0 0.0 20.0 $10,200.00 32 WATER SERVICE CORPORATION, 3/4" EACH $49.00 0.0 0.0 0.0 0.0 0.0 0.0 3.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 $147.00 33 WATER SERVICE CURB STOP, 3/4" EACH $150.00 0.0 0.0 0.0 2.0 1.0 0.0 7.0 0.0 0.0 0.0 0.0 0.0 0.0 10.0 $1 500.00 34 WATER SERVICE PAVE BOX, 3/4" EACH $150.00 0.0 0.0 0.0 2.0 1.0 0.0 7.0 0.0 0.0 0.0 0.0 0.0 0.0 10.0 $1,500.00 35 COPPER WATER SERVICE, 3/4" LF $21.95 0.0 0.0 0.0 30.0 20.0 0.0 115.0 0.0 0.0 0.0 0.0 0.0 0.0 165.0 $3,621.75 36 WATER SERVICE CORPORATION, 1" EACH $52.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 37 WATER SERVICE CURB STOP, 1" EACH $200.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 38 WATER SERVICE PAVE BOX, 1" EACH_ $200.00 0.0 0.0 0.0 _ 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 39 COPPER WATER SERVICE, 1" LF $23.50 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 40 WATER SERVICE KILL EACH $375.00 0.0 0.0 1.0 0.0 0.0 0.0 23.0 0.0 0.0 1.0 0.0 0.0 0.0 25.0 $9,375.00 41 WATER SERVICE TAP, 3/4" OR 1" EACH $110.00 0.0 _ 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $110.00 42 LOWER WATER SERVICE, 3/4" OR 1" EACH $750.00 0.0 0.0 0.0 0.0 0.0 0.0 4.0 0.0 0.0 0.0 0.0 0.0 0.0 4.0 $3,000.00 43 UNDERGROUND INVESTIGATION -WATER EACH $325.00 0.0 0.0 1.0 0.0 12.0 2.0 6.0 0.0 1.0 0.0 0.0 0.0 0.0 22.0 $7,150.00 6001 RENEW WATER SERVICE - 627 BALTIMORE ST. LS $4,950.00 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $4,950.00 44 TOPSOIL, 4" SY $16.75 550.0 716.0 1087.0 287.0 744.5 521.6 1266.0 370.8 1576.4 553.8 820.0 0.0 0.0 8,493.1 $142 259.43 45 HYDROSEED SY $3.00 0.0 0.0 353.4 0.0 0.0 0.0 775.0 0.0 6030.2 0.0 2871.9 0.0 0.0 10,030.5 $30,091.50 46 TOPSOIL REMOVAL FROM PARKING, EARTHWORK SY $10.40 0.0 0.0 0.0 0.0 0.0 0.0 1917.1 0.0 0.0 0.0 0.0 0.0 0.0 1,917.1 $19 937.84 47 CONSTRUCTION SURVEY LS $58,000.00 0.0320 0.0900 0.0770 0.0410 0.0950 0.0770 0.2030 0.0230 0.1630 0.0680 0.0900 0.0230 0.0180 1.0000 $58,000.00 48 TRAFFIC CONTROL LS $55,000.00 0.0500 0.0500 0.1000 0.0400 0.0500 0.0500 0.2200 0.0400 0.2000 0.0500 0.1500 0.0000 0.0000 1.0000 $55,000.00 49 DETOUR ROUTE - W. 11th ST. LS $3,000.00 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $3,000.00 50 DETOUR ROUTE - LAFAYETTE ST. LS $3,000.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 $3,000.00 51 DETOUR ROUTE - PARK LANE LS $1,500.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 1.0 $1,500.00 52 PAINTED PAVEMENT MARKING, WATER BASED STA $50.00 3.960 0.000 3.200 0.000 0.000 0.000 83.325 2.160 0.000 0.000 3.230 0.000 0.000 95.875 $4,793.75 53 PAVEMENT MARKING, SYMBOL OR LEGEND EACH $260.00 0.0 0.0 0.0 0.0 0.0 0.0 21.0 0.0 0.0 0.0 1.0 0.0 0.0 22.0 $5,720.00 53A CLEARING AND GRUBBING UNITS $50.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 146.5 0.0 0.0 0.0 0.0 146.5 $7,325.00 53B ROLLED EROSION CONTROL PRODUCT S.Y. $4.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 67.0 0.0 0.0 0.0 0.0 67.0 $268.00 TOTAL BASE BID - DIVISION I SECTION I _ $2 201,611.94 Page - 1 I iY. 2013 STREET RECONSTRUCTION PROGRAM - CONTRACT NO. 832 PAY ESTIMATE NO. 32- PAY PERIOD: NOVEMBER 25 - DECEMBER 12, 2014 _ CAMPBELL FAIRVIEW UNIT ASPRO ALABAR CHARLES ELEVENTH, W. FOREST HAWTHORNE HILLSIDE LAFAYETTE MAYNARD PARK LANE ROSEBUD UNIV. AVE. FR ALLEY ALLEY TOTAL TOTAL DIVISION I BASE BID - SECTION II UNIT $ QTY QTY QTY QTY QTY QTY QTY QTY Ow QTY QTY QTY QTY QTY $ 54 STORM SEWER, 2000D, 30" LF $67.05 0.0 0.0 0.0 0.0 0.0 0.0 343.0 0.0 0.0 0.0 0.0 0.0 0.0 343.0 $22,998.15 55 STORM SEWER, 2000D, 24" LF $54.55 0.0 0.0 0.0 0.0 0.0 0.0 242.0 0.0 0.0 0.0 0.0 0.0 0.0 242.0 $13,201.10 56 STORM SEWER, 2000D, 21" LF $49.70 0.0 30.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 30.0 $1,491.00 57 STORM SEWER, 2000D, 18" LF $40.70 0.0 29.0 0.0 118.0 5.0 429.0 515.0 0.0 0.0 36.0 0.0 0.0 0.0 1,132.0 $46,072.40 58 STORM SEWER, 2000D, 15" LF $36.65 0.0 150.0 0.0 18.0 47.0 0.0 473.0 24.0 35.0 23.0 8.5 0.0 0.0 778.5 $28,532.03 59 STORM SEWER, 2000D, 12" LF $35.15 0.0 544.0 24.0 0.0 146.0 127.0 655.0 0.0 115.5 252.0 14.0 0.0 0.0 1,877.5 $65,994.13 60 STORM SEWER, 2000D, 36" x 23" ARCH LF $86.75 0.0 0.0 0.0 0.0 0.0 0.0 621.0 0.0 0.0 0.0 0.0 0.0 0.0 621.0 $53,871.75 61 STORM SEWER, TRUSS, 8" LF $36.05 0.0 0.0 0.0 0.0 0.0 0.0 23.0 0.0 0.0 0.0 0.0 0.0 0.0 23.0 $829.15 62 STORM MANHOLE, TYPE A, 48" EACH $3,595.00 0.0 0.0 0.0 1.0 1.0 0.0 4.0 0.0 0.0 1.0 0.0 0.0 0.0 7.0 $25,165.00 63 STORM MANHOLE, TYPE A, 72" EACH $6,500.00 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $6,500.00 64 SW -402 RECTANGULAR STORM MANHOLE EACH $4,500.00 0.0 0.0 0.0 1.0 4.0 0.0 5.0 0.0 0.0 0.0 0.0 0.0 0.0 10.0 $45,000.00 65 SW -402 RECTANGULAR STORM MANHOLE, MODIFIED EACH $4,500.00 0.0 6.0 0.0 0.0 0.0 5.0 4.0 0.0 0.0 2.0 0.0 0.0 0.0 17.0 $76,500.00 66 SW -507 SINGLE OPEN -THROAT CURB INTAKE, SMALL BOX EACH $3,575.00 0.0 0.0 0.0 0.0 0.0 3.0 0.0 0.0 0.0 3.0 0.0 0.0 0.0 6.0 $21,450.00 67 SW -509 DOUBLE OPEN -THROAT CURB INTAKE, SMALL BOX EACH $4,500.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 68 SW -512 CIRCULAR AREA INTAKE CASE 1, WITH SW -604 TYPE 9 EACH $1,900.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 0.0 0.0 0.0 0.0 3.0 $5,700.00 69 RCB, PRECAST, T X 3' LF $439.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1567.0 0.0 0.0 0.0 0.0 1,567.0 $687,913.00 70 RCB, PRECAST, T X 4' LF $492.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 661.0 0.0 0.0 0.0 0.0 661.0 $325,212.00 71 WING WALL CUT OUT FOR 7'X4' RCB LS $5,000.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 1.0 $5,000.00 72 STORM MANHOLE ACCESS INTO RCB EACH $1,675.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 7.0 0.0 0.0 0.0 0.0 7.0 $11,725.00 73 REMOVE EXISTING STRUCTURE EACH $525.00 0.0 10.0 2.0 4.0 11.0 13.0 13.0 1.0 6.0 7.0 5.0 0.0 0.0 72.0 $37,800.00 74 REMOVE STORM SEWER PIPE LESS THAN 36" LF $9.00 0.0 456.0 0.0 0.0 0.0 410.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 866.0 $7,794.00 75 REMOVE STORM SEWER PIPE, 42" LF $20.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 80.0 0.0 0.0 0.0 0.0 80.0 $1,600.00 76 TYPE E -1-C INLET EACH $2,200.00 0.0 4.0 0.0 0.0 4.0 4.0 19.0 0.0 0.0 1.0 2.0 0.0 0.0 34.0 $74,800.00 77 TYPE E -2-C INLET EACH $3,095.00 0.0 4.0 2.0 2.0 0.0 1.0 1.0 1.0 3.0 3.0 3.0 0.0 0.0 20.0 $61,900.00 78 TYPE E -1-C INLET, USE EXISTING CASTING EACH $1,800.00 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 $3,600.00 79 TYPE E -2-C INLET, USE EXISTING CASTING EACH $2,895.00 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 4.0 0.0 0.0 0.0 0.0 5.0 $14,475.00 80 REM/REPL INLET BOXOUT, E -1-C EACH $1,006.00 0.0 0.0 0.0 0.0 3.0 0.0 0.0 0.0 0.0 0.0 3.0 0.0 0.0 6.0 $6,036.00 81 REM/REPL INLET BOXOUT & TOP, MODIFIED E -1-C EACH $2,950.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 82 REM/REPL INSERT AND TOP, RA -3 EACH $2,450.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 1.0 $2,450.00 83 REM/REPL INSERT AND TOP, K-1 EACH $2,875.00 0.0 0.0 0.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 $5,750.00 84 REM/REPL INSERT AND TOP, K-2 EACH $3,225.00 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $3,225.00 85 REM/REPL INSERT AND TOP, K-3 EACH $3,600.00 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $3,600.00 86 TAP AND COLLAR STRUCTURE OR PIPE EACH $1,275.00 0.0 1.0 0.0 0.0 0.0 0.0 1.0 0.0 3.0 0.0 0.0 0.0 0.0 5.0 $6,375.00 87 INSULATE EXISTING COPPER WATER SERVICE EACH $200.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 88 SLOPE PROTECTION, PCC, 6" SY $59.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 24.5 0.0 0.0 0.0 0.0 24.5 $1,445.50 89 STORM WATER PROTECTION FOR STRUCTURES EACH $332.88 0.0 16.0 2.0 4.0 17.0 11.0 32.0 0.0 7.0 3.0 6.0 0.0 0.0 98.0 $32,622.24 2001 LOWER 6" WATER MAIN EACH $4,838.3$ 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 1.0 $4,838.35 TOTAL BASE BID - DIVISION I SECTION II $1,711,465.79 CAMPBELL FAIRVIEW BID ITEM DESCRIPTION UNIT ASPRO ALABAR CHARLES ELEVENTH, W. FOREST HAWTHORNE HILLSIDE LAFAYETTE MAYNARD PARK LANE ROSEBUD UNIV. AVE. FR ALLEY ALLEY TOTAL TOTAL DIVISION I BASE BID - SECTION 111 UNIT $ QTY QTY QTY OW QTY OW OW QTY QTY QTY QTY QTY QTY QTY $ 90 RECONSTRUCT SANITARY SEWER, 36" LF $165.00 0.0 87.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 87.0 $14,355.00 91 RECONSTRUCT SANITARY SEWER, 30" LF $150.00 0.0 0.0 0.0 0.0 0.0 0.0 78.0 0.0 0.0 0.0 0.0 0.0 0.0 78.0 $11,700.00 92 RECONSTRUCT SANITARY SEWER, 15" LF $78.00 0.0 0.0 0.0 0.0 0.0 0.0 729.0 0.0 0.0 0.0 0.0 0.0 0.0 729.0 $56,862.00 93 RECONSTRUCT SANITARY SEWER, 12" LF $69.00 0.0 816.0 0.0 0.0 710.0 0.0 474.0 0.0 0.0 0.0 0.0 0.0 0.0 2,000.0 $138,000.00 94 RECONSTRUCT SANITARY SEWER, 10" LF $65.00 0.0 0.0 0.0 0.0 647.0 23.0 763.5 0.0 0.0 39.0 0.0 0.0 0.0 1,472.5 $95,712.50 95 RECONSTRUCT SANITARY SEWER, 8" LF $55.00 0.0 369.5 1396.5 459.0 0.0 851.5 580.5 0.0 0.0 784.0 0.0 0.0 0.0 4,441.0 $244,255.00 96 REMOVE AND REPLACE SANITARY SEWER, 8" LF $65.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 29.0 0.0 0.0 0.0 0.0 29.0 $1,885.00 97 SANITARY SEWER SERVICE, 6" LF $44.50 0.0 670.0 660.5 269.0 929.0 419.0 967.0 0.0 137.0 466.5 0.0 0.0 _ 0.0 4,518.0 $201,051.00 98 STANDARD SANITARY MANHOLE, 48" EACH $4,350.00 0.0 0.0 4.0 2.0 3.0 3.0 7.0 0.0 0.0 3.0 0.0 0.0 0.0 22.0 $95,700.00 98A STANDARD SANITARY DROP MANHOLE, 48" EACH $4,550.00 0.0 2.0 1.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 4.0 $18,200.00 99 STANDARD SANITARY DROP MANHOLE, 60" EACH $6,300.00 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $6,300.00 99A STANDARD SANITARY MANHOLE, 60" EACH $5,825.00 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $5,825.00 100 REMOVE EXISTING STRUCTURE, SANITARY MANHOLE EACH $650.00 0.0 3.0 5.0 2.0 3.0 2.0 10.0 0.0 0.0 3.0 0.0 0.0 0.0 28.0 $18,200.00 101 TRACE SANITARY SEWER SERVICE EACH $400.00 0.0 1.0 0.0 0.0 4.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 7.0 $2,800.00 102 DYE TEST INVESTIGATION EACH $175.00 0.0 1.0 1.0 1.0 5.0 2.0 5.0 0.0 2.0 2.0 0.0 0.0 0.0 19.0 $3,325.00 103 UNDERGROUND INVESTIGATION -SANITARY EACH $410.00 0.0 1.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 $820.00 1001 SANITARY SEWER SERVICE, 8", C-900, W/ COLLAR REMOVAL EACH $2,871.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 1.0 $2,871.00 1002 SANITARY SEWER SERVICE, 8", C-900 SLEEVE EACH $176.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 7.0 0.0 0.0 0.0 0.0 7.0 $1,232.00 1003 SANITARY SEWER SERVICE, 4", SDR 23.5, RELOCATE EACH $1,328.63 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 1.0 $1,328.63 1004 TEMPORARY SANITARY STORM CONNECTION EACH $701.80 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $701.80 3001 LOWER EXISTING 8" SANITARY SEWER MAIN EACH $2,589.87 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 0.0 0.0 0.0 0.0 2.0 $5, 179.74 TOTAL BASE BID - DIVISION I SECTION III $926,303.67 Page - 2 F.Y. 2013 STREET RECONSTRUCTION PROGRAM - CONTRACT NO. 832 _ PAY ESTIMATE NO. 32- PAY PERIOD: NOVEMBER 25 - DECEMBER 12, 2014 ' CAMPBELL FAIRVIEW UNIT ASPRO ALABAR CHARLES ELEVENTH, W. FOREST HAWTHORNE HILLSIDE LAFAYETTE MAYNARD PARK LANE ROSEBUD UNIV. AVE. FR ALLEY ALLEY TOTAL DIVISION I BASE BID - SECTION IV - STORM SEWER IN ALLEYS UNIT $ QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY 104 SAWING LF $4.25 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 38.6 0.0 38.6 $164.05 105 SIDEWALK AND DRIVEWAY REMOVAL SY $6.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 39.8 0.0 39.8 $238.80 106 REMOVE AND REPLACE MISC. 3" HMA OVER 6" PCC, M-4 SY $125.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 21.3 0.0 21.3 $2,662.50 107 ALLEY OR DRIVEWAY APPROACH AND S/W, 6" PCC, C-4 SY $90.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 35.0 0.0 35.0 $3,150.00 108 STORM MANHOLE, TYPE A, 48" EACH $3,595.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 1.0 $3,595.00 109 SW -511 RECTANGULAR AREA INTAKE EACH $2,500.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 1.0 2.0 $5,000.00 110 STORM SEWER, 20000, 12" LF $35.95 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 183.0 128.0 311.0 $11,180.45 111 EXCAVATION/GRADING SY $8.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 137.6 130.0 267.6 $2,140.80 112 RECYLED ASPHALT PAVING TON _ $48.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 _ 0.0 0.0 39.66 7.77 47.43 $2,276.64 113 TRAFFIC CONTROL LS $1,500.00 0.0 0.0 0.0 0.0_ 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.5 0.5 1.0 $1,500.00 TOTAL BASE BID - DIVISION I SECTION IV $31,908.24 TOTAL BASE BID $4,871,289.64 CAMPBELL FAIRVIEW BID ITEM DESCRIPTION UNIT ASPRO ALABAR CHARLES ELEVENTH, W. FOREST HAWTHORNE HILLSIDE LAFAYETTE MAYNARD PARK LANE ROSEBUD UNIV. AVE. FR ALLEY ALLEY TOTAL TOTAL ALTERNATE A UNIT $ QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY $ 1A 2", HMA 1M S 1/2", 60% CR SY $10.70 0.0 4334.2 0.0 1392.7 4562.0 2006.5 0.0 1753.2 0.0 2065.3 0.0 0.0 0.0 16,113.9 $172,418.73 2A 2 1/2", HMA 1M 13/4", 60% CR SY $11.50 0.0 4334.2 0.0 1392.7 4562.0 2006.5 0.0 1753.2 0.0 2065.3 0.0 0.0 0.0 16,113.9 $185,309.85 3A 3", HMA 1M B 3/4", 60% CR SY $13.55 0.0 4334.2 0.0 1397.2 4562.0 2006.5 0.0 1753.2 0.0 2065.3 0.0 0.0 0.0 16,118.4 $218,404.32 4A 2", HMA 3M S 1/2", 75% CR SY $10.75 2554.6 0.0 4824.5 0.0 0.0 0.0 11339.0 0.0 5760.7 0.0 8348.2 0.0 0.0 32,827.0 $352,890.25 5A 4", HMA 3M 13/4", 75% CR SY $18.95 2554.6 0.0 0.0 0.0 0.0 0.0 0.0 0.0 5760.7 0.0 8348.2 0.0 0.0 16,663.5 $315,773.33 6A 5 1/2", HMA 3M 13/4", 75% CR SY $25.85 0.0 0.0 4824.5 0.0 0.0 0.0 11339.0 0.0 0.0 0.0 0.0 0.0 0.0 16,163.5 $417,826.48 7A 3", HMA 3M B 3/4", 75% CR SY $13.60 2554.6 0.0 4824.5 0.0 0.0 0.0 11339.0 0.0 5760.7 0.0 8348.2 0.0 0.0 32,827.0 $446,447.20 BA CURB AND GUTTER, PCC, C-4, 24" WIDE, 7 1/2" THICK LF $12.75 0.0 2576.0 0.0 1177.0 2721.0 1806.0 0.0 1091.0 0.0 1778.0 0.0 0.0 0.0 11,149.0 $142,149.75 9A CURB AND GUTTER, PCC, C-4, 24" WIDE, 9" THICK LF $14.25 1579.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2732.0 0.0 5176.0 0.0 0.0 9,487.0 $135,189.75 10A CURB AND GUTTER, PCC, C-4, 24" WIDE, 10.5" THICK LF $15.50 0.0 0.0 2813.0 0.0 0.0 0.0 5076.0 0.0 0.0 0.0 0.0 0.0 0.0 7,889.0 $122,279.50 11A COLD WEATHER CONCRETE PROTECTION SY $3.60 430.5 0.0 484.7 605.8 317.2 0.0 496.0 549.0 401.2 0.0 0.0 66.3 0.0 3,350.7 $12,062.52 12A LINSEED OIL TREATMENT SY $4.00 232.7 0.0 273.8 261.6 185.8 0.0 70.2 242.4 475.3 0.0 0.0 0.0 0.0 1,741.8 $6,967.20 13A PAVEMENT SAMPLES AND TESTING LS $3,500.00 0.00 0.10 0.10 0.04 0.05 0.05 0.22 0.04, 0.20 0.05 0.15 0.00 0.00 1.00 $3,500.00 14A EXCAVATION CY $10.50 1002.6 1170.7 1034.0 855.5 1260.1 868.8 3689.1 733.1 2788.5 937.1 3149.8 0.0 0.0 17,489.3 $183,637.65 TOTAL ALTERNATE A J $2,714,856.52 DIVISION II- WATER MAIN ASPRO QTY QTY TOTAL ITEM DESCRIPTION UNIT UNIT $ THIS EST PREVIOUS QTY TO DATE TOTAL COST .1 AWWA Standard C909 PVC, 6 inch dia L.F. $42.50 0.0 584.0 584.0 $24,820.00 2 Ductile iron water main, 6 -inch dia., Class 52 L.F. $52.50 0.0 2005.0 2,005.0 $105,262.50 3 Ductile iron water main removal L.F. $11.00 0.00 1,110.25 1,110.25 $12,212.75 4 Tapping sleeve, valve and box, 6 on 6 inch dia. EACH $3,695.00 0.0 2.0 2.0 $7,390.00 5 Tapping sleeve, valve and box, 12 on 6 inch dia. EACH $3,895.00 0.0 1.0 1.0 $3,895.00 6 Gate valve and box, 6 -inch dia. EACH $1,555.00 0.0 7.0 7.0 $10,885.00 7 Gate valve and box, 4 -inch dia. EACH $1,370.00 0.0 0.0 0.0 $0.00 8 Cross, 6 inch x 6 inch dia. EACH $500.00 0.0 1.0 1.0 $500.00 9 Tee, 6 -inch X 6 -inch dia. EACH $360.00 0.0 3.0 3.0 $1,080.00 10 Bend, 6 -inch dia., any degree EACH $230.00 0.0 22.0 22.0 $5,060.00 11 Sleeve, 6 -inch dia. EACH $250.00 0.0 7.0 7.0 $1,750.00 12 Reducer, 8 inch x 4 inch dia EACH $300.00 0.0 0.0 0.0 $0.00 13 Megalugs, 6 -inch dia. EACH $130.00 0.0 52.0 52.0 $6,760.00 14 Cap or Plug, 6 -inch dia. EACH $180.00 0.0 1.0 1.0 $180.00 15 Install and remove plug with 2 inch corp. for flushing EACH $575.00 0.0 1.0 1.0 $575.00 16 Concrete blocking Hydrant removal EACH EACH $355.00 $700.00 0.0 0.0 23.0 6.0 23.0 6.0 $8,165.00 $4,200.00 17 18 Hydrant assembly EACH $4,795.00 0.0 7.0 7.0 $33,565.00 19 Temporary PVC water main L.F. $20.65 0.0 875.0 875.0 $18,068.75 20 Removal of temporary PVC surface water main EACH $1,545.00 0.0 3.0 3.0 $4,635.00 connections to ductile iron water main 21 3/4" Short side water service EACH $1,150.00 0.0 9.0 9.0 $10,350.00 22 3/4" Long side water service EACH $1,750.00 0.0 4.0 4.0 $7,000.00 23 1" Short side water service EACH $1,500.00 0.0 1.0 1.0 $1,500.00 24 1" Long side water service EACH $2,250.00 0.0 2.0 2.0 $4,500.00 25 1 1/2" Short side water service EACH $2,000.00 0.0 1.0 1.0 $2,000.00 26 Traffic control-Ansborough at Univ Av. Fr. Rd. LS $2,500.00 0.0 1.0 1.0 $2,500.00 27 Pavement Rem. And Repl.-Ansborough at Univ. Av. Fr. Rd. SY $100.00 0.0 79.0 79.0 $7,900.00 TOTAL DIVISION II $297,828.00 28 Traffic control -Wisner and W. 6th LS $1,000.00 0.0 1.0 1.0 $1,000.00 LESS 5% RETAINAGE $14,891.40 29 Pavement Rem. And Repl.-Wisner and W. 6th SY $100.00 0.0 116.0 116.0 $11,600.00 SUBTOTAL $282,936.60 30 Hydroseed- Wisner, W. 6th, Loretta and Easley SY $3.00 0.0 158.0 158.0 $474.00 LESS AMOUNT PREVIOUSLY PAID $282,936.60 31 IegrletAsphalt Paving TON $48.00 0.0 0.0 0.0 $0.00 AMOUNT DUE THIS ESTIMATE $0.00 TOTAL DIVISION II $297,828.00 F.Y. 2013 STREET RECONSTRUCTION PROGRAM --- CONTRACT NO. 832 PAY ESTIMATE NO. 32- PAY PERIOD: NOVEMBER 25 - DECEMBER 12, 2014 --- $6,627,934.25 $297,828.00 DIVISION I TOTAL BASE BID SECTIONS I AND II + ALTERNATE A DIVISION II WATER MAIN DIVISION I TOTAL BASE BID SECTIONS I AND II + ALTERNATE A + DIVISION II -- $6,925 762.25 $500,000.00 LESS BID ITEMS 69-72 STORM WATER FEE UP TO $500,000.00 SUBTOTAL LESS 5% RETAINAGE ON BASE BID SECTIONS I AND II + ALTERNATE SUBTOTAL LESS AMOUNT PREVIOUSLY PAID A -- ---- -- -- $6,425 762.25 $321,288.11 $6,104,474.14 $6,096,957.86 AMOUNT DUE THIS ESTIMATE FROM LOCAL OPTION FUNDS -- ��-I $7 516.28 DIVISION I SECTION II BID ITEMS 69-72 (STORM WATER FEE UP TO $500 000 $500,000.00 $25,000.00 LESS 5% RETAINAGE ON BID ITEMS 69-72 (UP TO $25,000.00) SUBTOTAL UP TO $475 000.00 $475,000.00 LESS AMOUNT PREVIOUSLY PAID 'AMOUNT DUE THIS ESTIMATE FROM STORM WATER FEE FUNDS -- -== $475,000.00 $0.00 DIVISION I SECTION III $926 3037 LESS 5% RETAINAGE $46 3115.18 SUBTOTAL --- $879 988.49 LESS AMOUNT PREVIOUSLY PAID $879,988.49 AMOUNT DUE THIS ESTIMATE FROM SEWER FUNDS $0.00 - =- DIVISION I SECTION IV --- $31,9$0.24 LESS 0% RETAINAGE $0.00 SUBTOTAL ___ - $31,908.24 LESS AMOUNT PREVIOUSLY PAID $31,908.24 AMOUNT DUE THIS ESTIMATE FROM STORM SEWER BOND FUNDS $0.00 ASPRO CHANGE ORDER NO.5 - SPORTS PLEX UNIT UNIT $ QTY COST --- 5001 CONCRETE PAVING REMOVAL SY $4.25 1268.40 $5,390.70 5002 SIDEWALK REMOVAL ® $4.25 66.40 $282.20 5003 SAW CUT LF $4.25 90.00 $382.50 - =- 5004 REMOVE EXISTING STRUCTURE EACH $528.00 2.0 $1,056.00 TOTAL CHANGE ORDER NO.5 $7,111.40 AMOUNT DUE THIS ESTIMATE FROM BOND FUNDS $0.00 NO RETAINAGE EMI -= .AMI.ar ---= APPRaVsi'C(�.• _ +ATE .APP 'T VED BY: OF WATERLOO IOWA DATE I Page -4 Voucher prepared by: Pauline C CITY OF WATERLOO PAYMENT VOUCHER December 16, 2014 Vendor Aspro Address City & State ************************************* Invoice Date Invoice No. 12/15/14 Special Instruc 17 Qty/Unit Submitted By Amount $37,537.55 1,893.35 Total $ 39,430.90 12/16/14 82 Batch No. Keyed By: Engineering Department Grant/Project Code # 07 STR Description Contract #859 11/25 thru 12/12/14 F.Y. 2014 Street Reconstruction Program Sewer Fund Storm Wtr Sewer Bond Fund Est No. 17 Date Approved By: An Equal Opportunity/Affirmative Action Employer 9002 A122214 G/L Distribution 205-07-7500-2165 520-14-5200-2163 411-07-5200-2163 DATE F.Y. 2014 STREET RECONSTRUCTION PROGRAM - CONTRACT NO. 859 1 PAY ESTIMATE NO. 17 PAY PERIOD: NOVEMBER 25- DECEMBER 12, 2014 MAGNOLIA E SAN MARNAN BID ITEM DESCRIPTION UNIT ASPRO ALLEN BERTCH DOWNING EASTON HAMMOND HYPERION LAFAYETTE OREGON MITCHELL ALLEY AT SOVIA DR TOTAL TOTAL UNIT$ QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY $ DIVISION I BASE BID - SECTION I _ 1 CONSTRUCT, MAINTAIN, REMOVE TEMPORARY ACCESS AND RE SY $59.40 0.0 0.0 58.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 58.0 $3 445.20 2 MISC. PCC, 9", C-4 SY $69.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 3 REMOVE AND REPLACE MISC. 7.5" HMA SY $140.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 4 REMOVE AND REPLACE MISC. 9.0" HMA SY $97.80 0.0 56.4 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 56.4 $5,515.92 5 REMOVE AND REPLACE MISC. 7" PCC, C-4 SY $75.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 6 REMOVE/REPLACE MISC. SEALCOAT W/ 2" HMA SY $42.25 0.0 178.7 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 178.7 $7 550.08 7 ACC DRIVEWAY APPROACH TON $190.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 8 DRIVEWAY APPROACH 6.5" ACC TON $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 _ $0.00 9 DRIVEWAY APPROACH AND S/W, 6" PCC, C-4 SY $44.75 231.0 45.2 107.1 0.0 139.1 0.0 22.2 0.0 0.0 0.0 0.0 544.6 $24,370.85 10 DRIVEWAY APPROACH AND S/W, 5" PCC, C-4 SY $43.75 175.1 357.9 901.0 0.0 496.0 320.3 177.7 0.0 0.0 0.0 0.0 2,428.0 $106 225.00 11 SIDEWALK, 4" PCC, C-4 SY $42.50 55.0 118.1 29.1 0.0 311.5 0.0 115.0 0.0 0.0 0.0 0.0 628.7 $26,719.75 12 PEDESTRIAN RAMP, PCC SIDEWALK, 6" PCC, C-4 SY $46.00 24.5 112.1 83.4 0.0 244.4 0.0 173.2 0.0 0.0 0.0 0.0 637.6 $29 329.60 13 PEDESTRIAN RAMP DETECTABLE WARNING SURFACE SF $37.00 16.0 134.0 112.0 0.0 314.0 0.0 234.0 0.0 0.0 0.0 0.0 810.0 $29,970.00 14 SIDEWALK CURB SECTION LF $35.00 21.5 46.5 0.0 0.0 31.6 0.0 0.0 0.0 0.0 0.0 0.0 99.6 $3,486.00 15 MISCELLANEOUS CONCRETE CY $800.00 2.50 0.00 0.00 0.00 0.11 0.00 0.00 0.00 0.00 0.00 0.00 2.61 $2 088.00 16 CONCRETE PAVEMENT REMOVAL SY $4.25 4355.7 5142.4 6975.5 0.0 9397.9 0.0 10744.1 0.0 0.0 0.0 0.0 36,615.6 $155,616.30 17 ASPHALT PAVEMENT REMOVAL SY $4.25 0.0 0.0 0.0 0.0 0.0 3708.9 0.0 0.0 0.0 0.0 0.0 3,708.9 $15,762.83 18 SIDEWALK AND DRIVEWAY REMOVAL SY $4.25 405.6 439.9 1052.6 0.0 793.2 302.9 354.2 0.0 0.0 0.0 0.0 3,348.4 $14,230.70 19 SIDEWALK REMOVAL SY _ $6.5059.8 f 79.7 27.7 0.0 332.9 0.0 151.7 0.0 0.0 0.0 0.0 651.8 $4,236.70 20 SAW CUT LF $4.40 175.0 252.5 248.0 0.0 137.0 155.0 360.0 0.0 0.0 0.0 0.0 1,327.5 $5,841.00 21 GEOGRID SY $4.50 0.0 0.0 0.0 0.0 0.0 0.0 355.3 0.0 0.0 0.0 0.0 355.3 $1 598.85 22 WOVEN GEOTEXTILE SY $4.50 2712.7_ 1750.0 7265.0 _ 0.0 7188.0 _ 0.0 0.0 0.0 0.0 0.0 0.0 18,915.7 $85,120.65 23 MODIFIED SUBBASE TON $22.00 3,122.14 3,893.13 5,916.77 0.00 7,814.08 1,922.63 9,041.14 0.00 0.00 0.00 0.00 31,709.89 $697,617.58 24 RECYLED ASPHALT PAVING TON $48.00 0.0 3.6 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3.6 $172.80 25 ROADSTONE, 3/4" TON $48.00 34.66 13.04 7.34 0.00 10.07 0.00 31.61 0.00 0.00 0.00 0.00 96.72 $4,642.56 26 DRAIN TILE, 6" LF $8.95 2773.0 3143.0 3876.0 0.0 4447.0 1824.0 4275.0 0.0 0.0 0.0 0.0 20,338.0 $182,025.10 27 DRAIN TILE, 4" LF $7.40 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 28 DRAIN TILE STUB, 4" LF $17.40 185.0 280.0 250.0 0.0 355.0 125.0 305.0 0.0 0.0 0.0 0.0 1,500.0 $26,100.00 29 DRAIN TILE TAP AND COLLAR EACH $650.00 2.0 0.0 0.0 0.0 1.0 10.0 0.0 0.0 0.0 0.0 0.0 13.0 $8,450.00 30 RF -19C, INLET OUTLET DETAIL (RODENT GUARD) EACH $285.00 2.0 8.0 9.0 0.0 23.0 14.0 24.0 0.0 0.0 0.0 0.0 80.0 $22 800.00 31 CONVERT WATER VALVE MANHOLE TO ROADBOX EACH $525.00 0.0 0.0 0.0 0.0 2.0 0.0 7.0 0.0 0.0 0.0 0.0 9.0 $4,725.00 32 WATER SERVICE CORPORATION, 3/4" EACH $50.50 1.0 9.0 0.0 0.0 2.0 0.0 2.0 0.0 0.0 0.0 0.0 14.0 $707.00 33 WATER SERVICE CURB STOP, 3/4" EACH $155.00 2.0 9.0 5.0 0.0 4.0 0.0 21.0 0.0 0.0 0.0 0.0 41.0 $6 355.00 34 WATER SERVICE PAVE BOX, 3/4" EACH $155.00 4.0 24.0 11.0 0.0 8.0 0.0 23.0 0.0 0.0 0.0 0.0 70.0 $10,850.00 35 COPPER WATER SERVICE, 3/4" LF $22.60 88.0 949.0 0.0 0.0 383.0 0.0 688.0 0.0 0.0 0.0 0.0 2,108.0 $47640.80 36 WATER SERVICE CORPORATION, 1" EACH $54.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 37 WATER SERVICE CURB STOP, 1" EACH $205.00 0.0 2.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 $615.00 38 WATER SERVICE PAVE BOX, 1" EACH $205.00 0.0 2.0 0.0 0.0 1.0 0.0 0.0 0.0 1.0 0.0 0.0 4.0 $820.00 39 COPPER WATER SERVICE, 1" LF $24.20 0.0 18.0 0.0 0.0 50.0 0.0 0.0 0.0 0.0 0.0 0.0 68.0 $1 645.60 40 WATER SERVICE KILL EACH $385.00 5.0 1.0 0.0 0.0 5.0 0.0 2.0 0.0 0.0 0.0 0.0 13.0 $5,005.00 41 WATER SERVICE TAP, 3/4" OR 1" EACH $115.00 1.0 8.0 0.0 0.0 2.0 0.0 2.0 0.0 0.0 0.0 0.0 13.0 $1 495.00 42 LOWER WATER SERVICE, 3/4" OR 1" EACH $775.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 1.0 $775.00 43 UNDERGROUND INVESTIGATION -WATER EACH $335.00 2.0 1.0 0.0 0.0 6.0 0.0 6.0 0.0 1.0 0.0 0.0 16.0 $5,360.00 44 LOWER WATER SERVICE, 3/4", DOWNING AVENUE LF $24.15 0.0 0.0 770.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 770.0 $18,595.50 45 TOPSOIL, 4" SY $16.75 727.5 1213.3 976.7 0.0 1579.1 632.5 1213.4 0.0 0.0 0.0 0.0 6,342.5 $106,236.88 46 HYDROSEED SY $3.10 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 47 TOPSOIL REMOVAL FROM PARKING, EARTHWORK SY $10.40 0.0 1879.0 805.5 0.0 4210.9 0.0 3075.3 0.0 0.0 0.0 0.0 9,970.7 $103,695.28 48 CONSTRUCTION SURVEY LS $64,175.00 0.040 0.100 0.115 0.000 0.150 0.040 0.200 0.000 0.000 0.000 0.000 0.645 $41,392.88 49 TRAFFIC CONTROL LS $52,000.00 0.040 0.100 0.115 0.000 0.150 0.040 0.200 0.000 0.000 0.000 0.000 0.645 $33,540.00 50 DETOUR ROUTE - BERTCH ST. LS $3,000.00 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $3,000.00 51 DETOUR ROUTE - DOWNING AVE. LS $3,000.00 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $3,000.00 52 DETOUR ROUTE - LAFAYb I I t ST. LS $3,000.00 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 1.0 $3,000.00 53 DETOUR ROUTE - HAMMOND AVE. LS $3,000.00 0.0 0.0 0.0 0.0 0.5 0.0 0.0 0.0 0.0 0.0 0.0 0.5 $1,500.00 54 DETOUR ROUTE - MITCHELL AVE. LS $3,000.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 55 DETOUR ROUTE - EASTON AVE. LS $3,000.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 56 PERMANENT URBAN ROAD CLOSURE BARRICADE LS $1,500.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 57 PAINTED PAVEMENT MARKING, WATER BASED STA $50.00 0.000 0.000 _ 0.000 0.000 0.000 0.000 19.080 0.000 0.000 0.000 0.000 19.080 $954.00 58 PAVEMENT MARKING, SYMBOL OR LEGEND EACH $260.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 59 RELOCATE STREET LIGHT EACH $2,500.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 60 ROLLED EROSION CONTROL PRODUCT S.Y. $6.70 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 TOTAL BASE BID - DIVISION I SECTION I $1,863,823.39 Page - 1 12/15/2014 1:35 PM F.Y. 2014 STREET RECONSTRUCTION PROGRAM - CONTRACT NO. 859 PAY ESTIMATE NO. 17 PAY PERIOD: NOVEMBER 25- DECEMBER 12, 2014 MAGNOLIA E SAN MARNAN UNIT ASPRO ALLEN BERTCH DOWNING EASTON HAMMOND HYPERION LAFAYETTE OREGON MITCHELL ALLEY AT SOVIA DR TOTAL TOTAL DIVISION I BASE BID - SECTION II UNIT $ QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY $ 61 STORM SEWER, 2000D, 42" LF $95.85 0.0 1388.0 726.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2,114.0 $202,626.90 62 STORM SEWER, 2000D, 36" LF $75.55 0.0 388.0 128.0 0.0 870.0 0.0 0.0 0.0 0.0 0.0 0.0 1,386.0 $104,712.30 63 STORM SEWER, 20000, 24" LF $56.20 0.0 0.0 0.0 0.0 87.0 0.0 0.0 0.0 0.0 0.0 0.0 87.0 $4,889.40 64 STORM SEWER, 2000D, 18" LF $41.90 0.0 0.0 0.0 0.0 0.0 14.0 0.0 0.0 0.0 0.0 0.0 14.0 $586.60 65 STORM SEWER, 2000D, 15" LF $37.75 0.0 67.0 0.0 0.0 2.0 31.0 34.0 0.0 0.0 0.0 0.0 134.0 $5,058.50_ 66 STORM SEWER, 20000, 12" LF $36.20 0.0 114.0 104.5 0.0 361.5 40.0 477.6 0.0 0.0 0.0 0.0 1,097.6 $39,733.12 67 STORM MANHOLE, TYPE A, 48" EACH $3,705.00 0.0 0.0 0.0 0.0 4.0 5.0 4.0 0.0 0.0 0.0 0.0 13.0 $48,165.00 68 STORM MANHOLE, TYPE A, 60" EACH $4,520.00 0.0 2.0 0.0 0.0 4.0 0.0 0.0 0.0 0.0 0.0 0.0 6.0 $27,120.00 69 SW -402 RECTANGULAR STORM MANHOLE EACH $4,500.00 0.0 5.0 1.0 0.0 1.0 0.0 1.0 0.0 0.0 0.0 0.0 8.0 $36,000.00 70 SW -403 RECTANGULAR STORM MANHOLE EACH $4,750.00 0.0 2.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 $14,250.00 71 REMOVE EXISTING STRUCTURE EACH $525.00 0.0 3.0 6.0 0.0 12.0 7.0 11.0 0.0 0.0 0.0 0.0 39.0 $20,475.00 72 REMOVE STORM SEWER PIPE LESS THAN 36" LF $9.30 0.0 34.0 25.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 59.0 $548.70 73 TYPE E -1-C INLET EACH $2,400.00 0.0 3.0 9.0 0.0 4.0 2.0 15.0 0.0 0.0 0.0 0.0 33.0 $79,200.00 74 TYPE E -2-C INLET EACH $3,295.00 0.0 7.0 0.0 0.0 12.0 0.0 0.0 0.0 0.0 0.0 0.0 19.0 $62,605.00 75 TYPE E -3-C INLET EACH $4,295.00 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $4,295.00 76 TRENCH DRAIN LF $205.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 77 TYPE E -1-C INLET, MODIFIED EACH $3,805.00 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 1.0 $3,805.00 78 TYPE E -2-C INLET, MODIFIED EACH $4,835.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 79 REM/REPL INLET BOXOUT, E -1-C EACH $1,035.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 80 REM/REPL INLET BOXOUT, E -2-C EACH $1,140.00 3.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 $3,420.00 81 TAP AND COLLAR STRUCTURE OR PIPE EACH $1,315.00 0.0 0.0 6.0 0.0 0.0 0.0 3.0 0.0 0.0 0.0 0.0 9.0 $11,835.00 82 TAP AND COLLAR DRY RUN ARCH EACH $7,000.00 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $7,000.00 83 INSULATE EXISTING COPPER WATER SERVICE EACH $765.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 84 FURNISH AND INSTALL MANHOLE RING AND COVER EACH $875.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 85 STORM WATER PROTECTION FOR STRUCTURES EACH $460.00 2.0 12.0 10.0 0.0 16.0 12.0 20.0 0.0 0.0 0.0 0.0 72.0 $33,120.00 86 IN LINE CHECK VALVE FOR 42" RCP, FURNISH AND INSTALL EACH $16,000.00 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 $16,000.00 TOTAL BASE BID - DIVISION I SECTION II $725,445.52 MAGNOLIA E SAN MARNAN BID ITEM DESCRIPTION UNIT ASPRO ALLEN BERTCH DOWNING EASTON HAMMOND HYPERION LAFAYETTE OREGON MITCHELL ALLEY AT SOVIA DR TOTAL TOTAL DIVISION I BASE BID - SECTION III UNIT $ QTY Ow QTY OTY QTY QTY QTY OTY OTY QTY OTY QTY $ 87 RECONSTRUCT SANITARY SEWER, 24" LF $95.00 0.0 308.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 308.0 $29,260.00 88 RECONSTRUCT SANITARY SEWER, 21" LF $190.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 89 RECONSTRUCT SANITARY SEWER, 18" LF $82.00 0.0 0.0 0.0 0.0 38.0 0.0 592.0 0.0 0.0 0.0 0.0 630.0 $51,660.00 90 RECONSTRUCT SANITARY SEWER, 15" LF $78.00 0.0 0.0 0.0 0.0 663.0 0.0 270.5 0.0 0.0 0.0 0.0 933.5 $72,813.00 91 RECONSTRUCT SANITARY SEWER, 12" LF $69.00 495.0 0.0 1898.5 0.0 185.0 0.0 881.5 0.0 0.0 0.0 0.0 3,460.0 $238,740.00 92 RECONSTRUCT SANITARY SEWER, 10" LF $65.00 0.0 0.0 22.0 0.0 373.0 0.0 0.0 0.0 0.0 0.0 0.0 395.0 $25,675.00 93 RECONSTRUCT SANITARY SEWER, 8" LF $55.00 725.0 47.5 122.0 0.0 903.0 0.0 27.0 0.0 0.0 0.0 0.0 1,824.5 $100,347.50 94 REMOVE AND REPLACE SANITARY SEWER, 8" LF $105.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 172.5 0.0 0.0 0.0 172.5 $18,112.50 95 SANITARY SEWER SERVICE, 6" LF $45.85 668.0 205.2 858.0 0.0 1161.0 0.0 1239.0 37.0 0.0 0.0 0.0 4,168.2 $191,111.97 96 STANDARD SANITARY MANHOLE, 48" EACH $4,350.00 3.0 1.0 4.0 0.0 8.0 0.0 6.0 0.0 0.0 0.0 0.0 22.0 $95,700.00 97 STANDARD SANITARY DROP MANHOLE, 48" EACH $6,500.00 0.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 $13,000.00 98 REMOVE EXISTING STRUCTURE, SANITARY MANHOLE EACH $650.00 1.0 2.0 9.0 0.0 8.0 0.0 6.0 0.0 0.0 0.0 0.0 26.0 $16,900.00 99 REMOVE SANITARY SEWER, 8" LF $35.00 0.0 308.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 308.0 $10,780.00 100 TAP AND COLLAR DRY RUN ARCH EACH $0.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 101 TAP AND COLLAR STRUCTURE OR PIPE EACH $1,900.00 0.0 1.0 1.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 0.0 4.0 $7,600.00 102 FURNISH AND INSTALL MANHOLE RING AND COVER EACH $875.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 103 TRACE SANITARY SEWER SERVICE EACH $410.00 8.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 9.0 $3,690.00 104 DYE TEST INVESTIGATION EACH $180.00 0.0 0.0 0.0 0.0 10.0 0.0 7.0 0.0 0.0 0.0 0.0 17.0 $3,060.00 105 UNDERGROUND INVESTIGATION -SANITARY EACH $425.00 3.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 4.0 $1,700.00 TOTAL BASE BID - DIVISION I SECTION III $880,149.97 Page - 2 12/15/2014 1:35 PM F.Y. 2014 STREET RECONSTRUCTION PROGRAM - CONTRACT NO. 859 PAY ESTIMATE NO. 17 PAY PERIOD: NOVEMBER 25- DECEMBER 12, 2014 MAGNOLIA E SAN MARNAN UNIT ASPRO ALLEN BERTCH DOWNING EASTON HAMMOND HYPERION LAFAYETTE OREGON MITCHELL ALLEY AT SOVIA DR TOTAL TOTAL DIVISION I BASE BID - SECTION IV - STORM SEWER IN ALLEYS UNIT $ QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY 106 SAWING LF $5.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 62.0 0.0 62.0 $310.00 107 SIDEWALK AND DRIVEWAY REMOVAL SY $6.50 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 19.5 0.0 19.5 $126.75 108 REMOVE AND REPLACE MISC. 4.5" HMA OVER 6" PCC, M-4 SY $143.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 51.7 0.0 51.7 $7 393.10 109 ALLEY OR DRIVEWAY APPROACH AND S/W, 6" PCC, C-4 SY $44.75 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 19.5 0.0 19.5 $872.63 110 DRIVEWAY APPROACH 5" PCC, C-4 SY $43.75 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 111 TAP AND COLLAR STORM MANHOLE EACH $1,315.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 1.0 $1 315.00 112 SW -511 RECTANGULAR AREA INTAKE EACH $2,915.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 1.0 $2 915.00 113 TYPE E -2-C INLET EACH $3,295.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 114 STORM SEWER, 2000D, 12" LF $37.05 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 147.0 163.0 310.0 $11,485.50 115 FLARED END SECTION, 2000D, 12" EACH $1,315.00 0.0 0.0 0.0 0.0 _ 0.0 0.0 0.0 0.0 0.0 0.0 1.0 1.0 $1,315.00 116 CONSTRUCTION SURVEY LS $2,500.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 _ 0.0 0.0 0.0 0.5 0.5 0.0 $1 250.00 $0.00_ 117 EXCAVATION/GRADING SY $8.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 118 RECYLED ASPHALT PAVING TON $48.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 119 TRAFFIC CONTROL LS $2,000.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.5 0.5 1.0 $2,000.00 1001 TYPE SW -509 INLET EACH $5,049.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 1.0 $5,049.00 59 RELOCATE STREET LIGHT EACH $2,500.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 1.0 $2,500.00 84 FURNISH AND INSTALL MANHOLE RING AND COVER EACH $875.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 1.0 $875.00 85 STORM WATER PROTECTION FOR STRUCTURES EACH $460.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 1.0 $460.00 TOTAL BASE BID - DIVISION I SECTION IV $37,866.98 MAGNOLIA E SAN MARNAN UNIT ASPRO ALLEN BERTCH DOWNING EASTON HAMMOND HYPERION LAFAYETTE OREGON MITCHELL ALLEY AT SOVIA DR TOTAL TOTAL DIVISION I BASE BID - SECTION V - SIDEWALK INFILL UNIT $ QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY 120 SIDEWALK, 4" PCC, C-4 SY $42.50 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 121 SIDEWALK, 5" PCC, C-4 SY $43.75 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 122 EXCAVATION FOR NEW SIDEWALK SY $15.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 TOTAL BASE BID - DIVISION I SECTION V $0.00 TOTAL BASE BID $3,507,285.86 MAGNOLIA E SAN MARNAN BID ITEM DESCRIPTION UNIT ASPRO ALLEN BERTCH DOWNING EASTON HAMMOND HYPERION LAFAYETTE OREGON MITCHELL ALLEY AT SOVIA DR TOTAL TOTAL ALTERNATE A UNIT $ QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY $ 1A 2", HMA 1M S 1/2", 60% CR SY $10.70 3710.7 4463.5 0.0 0.0 0.0 3280.1 0.0 0.0 0.0 0.0 0.0 11,454.3 $122,561.01 2A 2 1/2", HMA 1M 13/4", 60% CR SY $11.50 3710.7 4463.5 0.0 0.0 0.0 3280.1 0.0 0.0 0.0 0.0 0.0 11,454.3 $131,724.45 3A 3", HMA 1M B 3/4", 60% CR SY $13.55 3710.7 4463.5 0.0 0.0 0.0 3280.1 0.0 0.0 0.0 0.0 0.0 11,454.3 $155,205.77 4A 2", HMA 3M S 1/2", 75% CR SY $10.75 0.0 0.0 6095.7 0.0 8196.7 0.0 9681.1 0.0 0.0 0.0 0.0 23,973.5 $257,715.13 5A 4", HMA 3M 13/4", 75% CR SY $18.95 0.0 0.0 6095.7 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 6,095.7 $115,513.52 6A 5 1/2", HMA 3M 13/4", 75% CR SY $25.85 0.0 0.0 0.0 0.0 8196.7 0.0 9681.1 0.0 0.0 0.0 0.0 17,877.8 $462,141.13 7A 3", HMA 3M B 3/4", 75% CR SY $13.60 0.0 0.0 6095.7 0.0 8196.7 0.0 9681.1 0.0 0.0 0.0 0.0 23,973.5 $326,039.60 8A CURB AND GUTTER, PCC, C-4, 24" WIDE, 7 1/2" THICK LF $12.75 1610.0 4406.0 0.0 0.0 0.0 1976.0 0.0 0.0 0.0 0.0 0.0 7,992.0 $101,898.00 9A CURB AND GUTTER, PCC, C-4, 24" WIDE, 9" THICK LF $14.25 0.0 14.5 3913.5 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3,928.0 $55,974.00 10A CURB AND GUTTER, PCC, C-4, 24" WIDE, 10.5" THICK LF $15.50 0.0 0.0 0.0 0.0 4843.0 0.0 4351.0 0.0 0.0 0.0 0.0 9,194.0 $142,507.00 11A COLD WEATHER CONCRETE PROTECTION SY $3.75 0.0 260.4 306.4 0.0 59.6_ 0.0 91.4 0.0 0.0 0.0 0.0 717.8 $2,691.75 12A LINSEED OIL TREATMENT SY $4.10 0.0 392.2 515.0 0.0 444.8 0.0 134.0 0.0 0.0 0.0 0.0 1,486.0 _ $6,092.60 13A PAVEMENT SCARIFICATION SY $10.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 14A PAVEMENT SAMPLES AND TESTING LS $5,000.00 0.04 0.10 0.12 0.00 0.16 0.04 0.20 0.00 0.00 0.00 0.00 0.66 $3,300.00 15A EXCAVATION CY $10.50 1268.1 2111.0_ 2643.6 0.0 4125.3 912.8 1886.8 0.0 0.0 0.0 0.0 12,947.6 $135,949.80 16A SPEED HUMP, PER DETAIL LS $2,500.00 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0.00 TOTAL ALTERNATE A $2,019,313.75 Page -3 12/15/2014 1:35 PM F.Y. 2014 STREET RECONSTRUCTION PROGRAM - CONTRACT NO. 859 I PAY ESTIMATE NO. 17 PAY PERIOD: NOVEMBER 25- DECEMBER 12, 2014 DIVISION II - WATER MAIN ASPRO PLAN THIS PERIOD PREVIOUS TOTAL ITEM DESCRIPTION UNIT UNIT $ QTY QTY QTY QTY TOTAL COST 1 Ductile iron water main, 6 -Inch dia., Class 52 LF $55.64 660.0 660.0 0 0 0 0 0 0 $0.00 S0.00 2 Ductile iron water main removal LF $11.35 3 Gate valve and box, 6 -inch dia. EACH $1,600.00 2.0 0 0 0 $0.00 4 Tee, 6 -inch x 6 -inch dia. EACH $404.00 1.0 0 0 0 $0.00 5 Sleeve 6 -Inch dla. EACH $273.00 1.0 0 0 0 $0.00 6 Megalugs, 6 -inch dia. EACH $135.00 6.0 0 0 0 80.00 7 Concrete blocking EACH $395.00 1.0 2.0 0 0 0 0 0 0 $0.00 80.00 8 Hydrant assembly ( EACH $4,995.00 9 Hydrant removal EACH $725.00 1.0 1.0 0 0 0 0 0 0 $0.00 $0.00 10 Reconnect Hydrant Assembly to 6" X 6" Tee EACH $1,130.00 11 Temporary PVC water main LF $21.25 702.0 0 0 0 80.00 12 Removal of temporary PVC surface water main connections to ductile EACH $1,695.00 1.0 0 0 0 $0.00 iron water main TOTAL DIV II $0.00 13 3/4" short side water services EACH $1,185.00 5.0 0 0 0 80.00 ;LESS 5% RETAINAGE $0.00 14 3/4" long side water services EACH $1,800.00 8.0 00 0 $0.00 SUBTOTAL $0.00 15 2" long side water services EACH $3,090.00 1.0 1.0 0 0 0 0 0 0 $0.00 $0.00 LESS AMOUNT PREV PAID $0.00 AMOUNT DUE THIS ESTIMA1 $0.00 16 Drive over protection for temporary PVC water main EACH $785.00 17 Remove inactive pave box and abandon water service line stub in EACH $140.00 6.0 0 0 0 $0.00 place Total estimated amount -Division II SO.00 TOTAL BASE BID SECTIONS I + II + ALTERNATE A $4,608,582.66 DIVISION II 1 $0.00 SUB TOTAL BASE BID SECTIONS I + II + ALTERNATE A + DIVISION II $4,608,582.66 LESS 5% RETAINAGE ] $230,429.13 SUBTOTAL $4,378,153.52 LESS AMOUNT PREVIOUSLY PAID $4,340,615.97 TOTAL BASE BID SECTIONS I + II + ALTERNATE A + DIVISION II (LOCAL OPTIONS FUNDS) $37,537.55 TOTAL BASE BID SECTION III $880,149.97 LESS 5% RETAINAGE $44,007.50 SUBTOTAL $836,142.47 LESS AMOUNT PREVIOUSLY PAID 1 $836,142.47 TOTAL BASE BID SECTION III (SEWER FUNDS) $0.00- I TOTAL BASE BID SECTION IV $37,866.98 $0.00 LESS 0% RETAINAGE 1 SUBTOTAL $35,973.63 LESS AMOUNT PREVIOUSLY PAID $35,973.63 TOTAL BASE BID SECTION IV (STORM SEWER BOND FUNDS) $1,893.35 t W. /)//- (5 r)/ : 0 . APP V- - A • Y v- ii,•R DATE J / 4-- W fi// �r�DATE /q�/ IAP"•0%ED BY: CI , . ERLOO, To A Page - 4 12/15/2014 11:39 AM Prepared by Pauline Closson CITY OF WATERLOO 9002 PAYMENT VOUCHER A122214 December 16, 2014 Vendor Address City & State Invoice Date Batch No. Vendor: 5419 Keyed By: Department: Engineering Grant/Project Code# Cramer & Associates Invoice # Qty/Unit Amount Description GL Distribution 12/15/14 16 $ 3,666.38 F.Y. 2014 Bridge Deck Repair & Overlay 205-07-7830-2161 $ - Est # 16 11/11 - 12/12/14 413-07-7400-2161 Contract 777 Special Instructions: (moi ,t 0.71'1"--/ Submitted By Total $ 3,666.38 12/16/14 Date Approved E Date An Equal Opportunity/Affirmative Action Employer F.Y 2014 BRIDGE DECK REPAIR AND OVERLAY PAY ESTIMATE NO. 16 ;CONTRACT NO. 777 PAY PERIOD: NOVEMBER 11 -DECEMBER 12, 2014 ITEM NO. TOTAL CRAMER DESCRIPTION UNIT 1 2 REMOVALS LS PLAN QTY UNIT COST QTY THIS QTY EST PREVIOUS QTY TOTAL STRUCTURAL CONCRETE, MISCELLANEOUS 3 CY 1 $72,000.00 25.5 $1,900.00 1 REINFORCING STEEL, EPDXY COATED 4 DECK REPAIR, CLASS A 5 DECK REPAIR, CLASS B 6 STEEL EXTRUSION JOINT WITH NEOPRENE 7 NEOPRENE GLAND INSTALLATION AND TESTING CONCRETE REPAIR LB SY SY 25.5 450 $2.00 0 450.0 1 25.5 450 COST TOTAL $72,000.00 $48,450.00 $900.00 905 $170.00 0 1588.5 1588.5 $270,045.00 90.5 $ 300.00 0 14.1 14.1 IF IF 9 FURNISH TEMPORARY BARRIER RAIL SF 10 INSTALL TEMPORARY BARRIER RAIL 11 TEMPORARY CRASH CUSHION, FURNISH AND INSTALL 12 BRIDGE APPROACH, RK -25 13 STANDARD NON REINFORCED PAVING, PCC, 7 INCH, C-4 14 LONGITUDINAL GROOVING IN CONCRETE 15 'REMOVAL OF PAVEMENT 16 BARRIER RAIL, RE -46 17 SIDEWALK REMOVAL IF IF EACH SY SY SY $4,230.00 312 $140.00 312 $35.00 309 $115.00 2450 $4.50 4900 $2.50 0 312.7 312.7 $43,778.00 0 312.7 312.7 $10,944.50 353.38 353.38 $40,638.70 2256.0 2256 $10,152.00 $11,280.00 $5,400.00 0 4512.0 4512 6 $900.00 0 6.0 6 1303.4 $190.00 0 1507.6 1507.6 $286,444.00 30 $100.00 01_ 92.5 92.5 $9,250.00 7747.7 $1.50 1802.9 5943.9 7746.8 $11,620.20 18 SIDEWALK, PCC, 6 INCH 19 DETECTABLE WARNING SURFACE 20 21 BRIDGE RAIL REPAIR - CONGER STREET BRIDGES RESET RAIL POST AND STRAIGHTEN RAIL SY LF SY SY SF 1333.4 $15.00 0 1600.1 1600.1 $24,001.50 $160.00 0 46.875 46.875 $2.00 0 55.2 55.2 LS 22 PAVEMENT MARKINGS 23 24 1001 MOBILIZATION TRAFFIC CONTROL REMOVE AND REPLACE MEDIAN, 8"PCC, M-4 LS STA 50 77 77 24 $50.00 $70.00 0 55.2 1 $11,000.00 1 $5,000.00 35 IS LS 1 $110.00 $110,000.00 20.0 1.0 1.0 55.2 20 1 $7,500.00 $110.40 $2,760.00 $1,400.00 $11,000.00 1 55.59 55.59 1 1 $5,000.00 $6,114.90 $110,000.00 1 $25,000.00 SY 75 $140.00 1002 TRAFFIC CONTROL - MEDIAN CROSSOVER 1003 PAVEMENT MARKINGS REMOVED 4001 4TH ST. BRIDGE - PROFILOGRAPH 4002 SIGN RENTAL FOR 4TH ST. TRAFFIC CONTROL 4003 SETUP AND REMOVE TRAFFIC CONTROL - 4TH ST. ALTERNATE A OPTION 2 LS STA LS DAY LS TOTAL BASE BID 1 12.5 1 5 1 1.0 1 75.0 75 $2,007.50 $99.00 $550.00 $49.50 1.0 $25,000.00 $10,500.00 1 $2,007.50 3.6 1 0.0 $357.50 5. 0.0 3.6 $356.40 11 0.0 25.2 DECK OVERLAY (CLASS HPC -O PCC) SY 26.2 BRIDGE APPROACH OVERLAY (CLASS HPC -O PCC) SY 7090.4 $40.00 1$550.00 5_._._-_-$247.50 1 $357.50 $1,032,038.10 7117.1 TOTAL ALTERNATE A 12/.2/2014 1 of 2 190.1 $40.00 7117.11 $284,684.00 193.2 193.2 $7,728.00 $292,412.00 / / /ES 11b.xlsx 12/12/2014 2 of 2 777EST16.xisx DECK REPAIR AND OVERLAY �__ CONTRACT NO. 777 F.Y 2014 BRIDGE ESTIMATE NO. 16 PAY PERIOD: NOVEMBER 11 -DECEMBER 12, 2014 PAY TOTAL CRAMER QTY THIS QTY QTY COST ITEM NO. DESCRIPTION UNIT PLAN QTY UNIT COST EST PREVIOUS TOTAL TOTAL $1,324,450.10 TOTAL BASE + ALTERNATE A OPTION 2 $66,222.51 LESS 5% RETAINAGE $1,258,227.60 SUBTOTAL $1,254,561.21 LESS AMOUNT PREVIOUSLY PAID AMOUNT DUE THIS ESTIMATE LOCAL OPTION FUNDS $3,666.38 2001 4TH ST. BRIDGE-REM/REPL BEARING PADS, CLEAN & PAINT ROCKERS EACH 10 $2,400.00 0 14.0 14.0 $33,600.00 2002 CONGER ST. BRIDGES -CLEAN AND PAINT BEARING PADS & ROCKERS EACH 28 $1,900.00 0 28.0 28.0 $53,200.00 3" RAIL, 2 POSTS AND MISC. HARDWARE LS 1 $9,750.00 0 1.0 1.0 $9,750.00 2003 5TH ST. BRIDGE-REM/REPL $2,500.00 3001 MOBILIZATION LS 1 $2,500.00 0 1.0 1.0 3002 PAVEMENT REMOVAL SY 90 $18.00 0 116.2 116.2 $2,091.60 3003 BARRIER WALL REMOVAL LS 1 $900.00 0 1.0 1.0 $900.00 IF 30 $210.00 0 31.0 31.0 $6,510.00 3004 BARRIER WALL RECONSTRUCTION 3005 NEW PAVEMENT, RK -23 SY 90 $250.00 0 116.2 116.2 $29,050.00 3006 EXCAVATION, CLASS 10 CY 10 $35.00 0 38.7 38.7 $1,354.50 3007 CLEAN/RESEAL JOINTS IF 150 $6.00 0 148,0 148.0 $888.00 3008 PLOWABLE MORTAR SY 30 $250.00 0 10.75 10.75 $2,687.50 LS 1 $2,500.00 0 1.0 1.0 $2,500.00 3009 SEEDING $800.00 0, 0.0 0.0 $0.00 3010 MANHOLE ADJUSTMENT EACH 1 3011 TRAFFIC CONTROL LS 1 $3,750.00 0 1.0 1.0 $3,750.00 _ MLK/LANE ITEMS 3001-3011 ARE FOR WORK AT ORDERS 2 AND 3 $148,781.60 SUBTOTAL CHANGE $7,439.08 LESS 5% RETAINAGE SUBTOTAL $141,342.52 $141,342.52 LESS AMOUNT PREVIOUSLY PAID $0.00 DUE THIS ESTIMATE BRIDGE REPAIR BOND FUNDS AMOUNT APPROVE! BY: _ fORIGINAL CONTRACT $1,163,182.55 J CHANGE ORDER NO. 1 $13,745.00 II ZIJ r c R.( DATE CHANGE ORDER NO. 2 $86,950.00 _TFS CHANGE ORDER NO.3 $49,620.00 ,//o' 'Error ' CHANGE ORDER NO.4 $1,155.00 _ C • , ATERLOO I DTE I I $1,314,652.55 12/12/2014 2 of 2 777EST16.xisx OF WATERLOO 9002 Voucher Prepared by Pauline C CITYA122214 December 16, 2014 Vendor Address City & State AECOM PAYMENT VOUCHER Department Grant/Project Code # 07H63ENGR ************************************* Invoice Date Invoice No. Qty/Unit Amount Description G.L. Distribution 12/4/14 21(37493040) Est 21 Special Instructions Submitted By $3,483.21 Cont 790 US Hwy 63 (Newell to Donald 290-07-7520-2103 $870.80 On -Call Post Design Services Est 21 411-07-7520-2103 11/1 - 11/28/14 TOTAL 4,354.01 12/16/14 Date Approved By An Equal Opportunity/Affirmative Action Employer 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 ACOM Date: December 4, 2014 Invoice No. 21 (37493040) Invoice Period Covered: 11/01/14 through 11/28/14 Consultant Job No. 60288257 Labor Dollars Overhead Direct Expenses Mileage Copier Miscellaneous Ritland+Kuiper Landscape Architects Robinson Engineering Co. Subtotal Subtotal Rounded Fixed Fee Authorized Contingency Total Authorized Amount Total Billed to Date Remaining Authorized Balance Unauthorized Contingency AECOM Contract Estimate $35,566.10 56,333.06 56.00 138.00 2,260.00 9,800.00 10,400.00 $114,553.16 $114,575.00 12,350.00 0.00 $ 126,925.00 117,202.11 $ 9,722.89 $8,800.00 City of Waterloo US Highway 63 Improvements Newell Street to Donald Street On -Call Post Design Services Client Contact Eric A. Thorson, P.E. Federal Project No. NHSX-63-6(69) Invot r Cumulative to Date $34,610.78 52,574.86 33.83 244.54 1,962.50 9,432.50 7,009.00 Current Period $1,556.43 2,296.68 0.00 0.00 0.00 0.00 0.00 $105,868.01 $3,853.11 11,334.10 $117,202.11 500.90 Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 0 ti7 -AZ (L/pliq Check Payment to: AECOM Technical Services, Inc. An AECOM Company 1178 Paysphere Circle Chicago, IL 60674 Federal Tax ID No. 95-2661922 ATTN : ERIC THORSON CITY OF WATERLOO 715 MULBERRY ST WATERLOO, IA 50703 ACH Payment to: AECOM Technical Services, Inc. An AECOM Company Bank of America Account Number 5800937020 ABA Number 071000039 Wire Transfer Payment to: AECOM Technical Services, Inc. An AECOM Company Bank of America New York, NY 10001 Account Number 5800937020 ABA Number 026009593 SWIFT CODE BOFAUS3N ACOM 501 Sycamore Street, Suite 222, Waterloo, IA 50703 Tel: 319-232-6531 Fax: 319-232-0271 Invoice Date: 04 -DEC -14 Invoice Number: 37493040 Agreement Number: TRN93122ET.1437946 Agreement Description: WAT-HWY 63 INITIAL DESIGN Payment Term: 30 DAYS Please reference Invoice Number and Project Number with Remittance Project Number : 60288257 Bill Through Date : 01-NOV-14 - 28-NOV-14 Project Name : WAT-US 63 CRS On -Call Newell to Donald Labor Multiplier Employee Name/Title Title/Expenditure Bernhardt, Mary E Project Support Durbahn, Mark D Durbahn, Mark D Durbahn, Mark D Frank, Gary A Lentz, Robert L Schindel, Douglas W Schindel, Douglas W Wiele, Larry E Wiele, Larry E Project Professional Project Professional Project Professional Staff Professional Senior Professional Senior Professional Senior Professional Project Professional Project Professional Total Labor Multiplier OverHead Markup Labor CPFF Total Lump Sum Description Fixed Fee Labor Total Lump Sum Project Total : WAT-US 63 CRS On -Call Newell to Donald Date Hours Rate Raw Cost 07-NOV-14 1.00 26.65 26.65 07-NOV-14 6.00 52.01 312.06 14-NOV-14 8.00 52.01 416.08 21-NOV-14 4.00 52.01 208.04 07-NOV-14 2.00 40.04 80.08 28-NOV-14 0.50 85.56 42.78 07-NOV-14 2.00 77.05 154.10 14-NOV-14 2.00 77.05 154.10 07-NOV-14 1.00 54.18 54.18 14-NOV-14 2.00 54.18 108.36 28.50 1,556.43 Billed Amt 1,556.43 2,296.68 3,853.11 Billed Amt 500.90 500.90 4,354.01 Invoice Summaries Total Current Amount : Retention Amount : Pre -Tax Amount : Tax Amount : Total Invoice Amount : 4,354.01 0.00 4,354.01 0.00 4,354.01 Billing Summaries Billing Summary Billings Current 4,354.01 Prior Total 112, 848.10 117, 202.11 Limit 126, 925.00 Remain 9,722.89 Billing Summaries Billing Summary Billing Total : Current 4,354.01 Prior Total Limit _ Remain 112, 848.10 117, 2 02.11 nvoice Number 37485060 tstanding Invoices Invoice Date 05-NOV-14 Invoice Balance 6,840.79 Outstanding Total : 6,840.79 1/1' 4 Prepared by: Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A122214 December 16, 2014 Vendor Name AECOM Address City & State ************************************* Vendor Batch No. Keyed by: 5419 Engineering Department Grant/Project Code # Invoice Date Invoice No. Qty/Unit Amount Description G/L Distribution 12/4/14 3(37493042) 15,924.44 Shaulis Road Trail Extension 3,981.11 TAP -U-8155 (741) -81-07 City Cont. 858 EST # 3 11/1/14 - 11/28/14 Special Instructions: rte, j,(t x" �' Z el -v, u mitted By Total $19,905.55 290-07-5355-2156 12/16/14 Date Date Approved By: An Equal Opportunity/Affirmative Action Employer 501 Sycamore Street, Suite 222 • Waterloo, Iowa 50703 • (319)232-6531 • Fax: (319) 232-0271 A COM Date: December 4, 2014 Invoice No. 3 (37493042) Invoice Period Covered: 11/1/14 through 11/28/14 Consultant Job No. 60331863 City of Waterloo Shaulis Road Trail Extension TAP -U-8155 (741) - - 81- 07 Contract Cumulative to Estimate Date Invoice Current Period Labor Dollars $37,982.00 $14,976.69 $7,029.20 Overhead 56,046.24 22,099.65 10,372.32 Direct Expenses Mileage 1,120.00 117.60 117.60 Copier 510.00 13.40 11.73 EDM & GPS Equipment 800.00 150.00 112.50 Miscellaneous 570.00 0.00 0.00 Robinson Engineering Co. 8,370.00 0.00 0.00 Stantec 3,200.00 0.00 0.00 Subtotal $108,598.24 $37,357.34 $17,643.35 Subtotal Rounded $108,600.00 Fixed Fee 12,200.00 4,819.93 2,262.20 Authorized Contingency 0.00 Total Authorized Amount $120,800.00 Total Billed to Date 42,177.27 $42,177.27 Remaining Authorized Balance $78,622.73 Unauthorized Contingency AECOM $ Robinson Engineering Co. $ Stantec $ Remit to: AECOM Technical Services, Inc • 1178 Paysphere Circle • Chicago, IL 60674 Check Payment to: AECOM Technical Services, Inc. An AECOM Company 1178 Paysphere Circle Chicago, IL 60674 Federal Tax ID No. 95-2661922 ATTN : ERIC THORSON CITY OF WATERLOO 715 MULBERRY ST WATERLOO, IA 50703 ACH Payment to: AECOM Technical Services, Inc. An AECOM Company Bank of America Account Number 5800937020 ABA Number 071000039 Wire Transfer Payment to: AECOM Technical Services, Inc. An AECOM Company Bank of America New York, NY 10001 Account Number 5800937020 ABA Number 026009593 SWIFT CODE BOFAUS3N ACOM 501 Sycamore Street, Suite 222, Waterloo, IA 50703 Tel: 319-232-6531 Fax: 319-232-0271 Invoice Date: 04 -DEC -14 Invoice Number: 37493042 Payment Term: 30 DAYS Please reference Invoice Number and Project Number with Remittance Project Number : 60331863 Bill Through Date : 01-NOV-14 - 28-NOV-14 AECOM PM: Mark Durbahn Project Name : WAT-Shaulis Road Trail Extension Labor Multiplier Employee Name/Title Title/Expenditure Bemhardt, Mary E Project Support Coselman, Jeffery D Technician Coselman, Jeffery D Technician Degenhardt, Alan G CAD/GIS Operator Degenhardt, Alan G CAD/GIS Operator Degenhardt, Alan G CAD/GIS Operator Droste, Jason J CAD/GIS Operator Durbahn, Mark D Project Professional Durbahn, Mark D Project Professional Durbahn, Mark D Project Professional Durbahn, Mark D Project Professional Fagle, Michael R Staff Professional Fagle, Michael R Staff Professional Fagle, Michael R Staff Professional Miller, Steven J Senior Technician Miller, Steven J Senior Technician Vogel, Jennifer A (Jen) Professional Vogel, Jennifer A (Jen) Professional Vogel, Jennifer A (Jen) Professional Total Labor Multiplier OverHead Markup Labor CPFF Total Reimbursable Expenditure Type EmployeeNendor Name Mileage Rent - Equipment Repro, Photo & Blueprint US ACM ZERO AP US ACM ZERO AP ARC Total Reimbursable Lump Sum Description Fixed Fee Labor Date Hours Rate Raw Cost 07-NOV-14 1.00 26.65 26.65 07-NOV-14 11.00 24.85 273.35 14-NOV-14 3.00 24.85 74.55 07-NOV-14 32.50 35.51 1,154.08 14-NOV-14 14.50 35.51 514.90 21-NOV-14 17.00 35.51 603.67 14-NOV-14 1.00 23.55 23.55 07-NOV-14 5.00 52.01 260.05 14-NOV-14 6.00 52.01 312.06 21-NOV-14 6.00 52.01 312.06 28-NOV-14 2.00 52.01 104.02 07-NOV-14 26.00 46.00 1,196.00 14-NOV-14 4.00 46.00 184.00 21-NOV-14 2.00 46.00 92.00 07-NOV-14 11.00 33.80 371.80 14-NOV-14 3.00 33.80 101.40 07-NOV-14 7.00 36.54 255.78 14-NOV-14 8.00 36.54 292.32 21-NOV-14 24.00 36.54 876.96 184.00 7,029.20 Inv Number GRP051 MBNOV14M GRP052MBNOV14F 11301ARC111114 Billed Amt 7,029.20 10,372.32 17,401.52 Billed Amt 117.60 112.50 11.73 241.83 Billed Amt 2,262.20 Lump Sum Description Billed Amt Total Lump Sum 2,262.20 Project Total : WAT-Shaulis Road Trail Extension 19,905.55 Invoice Summaries Total Current Amount : Retention Amount : Pre -Tax Amount : Tax Amount : Total Invoice Amount : 19,905.55 0.00 19,905.55 0.00 19,905.55 Billing Summaries Billing Summary Billings Current Prior Total Limit 19,905.55 22,271.72 42,177.27 120,800.00 Billing Total : 19,905.55 22,271.72 42,177.27 Remain 78,622.73 CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. November 14, 2014 Human Resources Conference Room — City Hall Members Present: Member Excused: Member Absent: Others Present: John Blitsch, Barry Haskins Bonetta Culp Abraham Funchess (ex officio) Kent Shanide, Todd Derifield, Cheryl Huddleston Moved by Haskins, seconded by Blitsch to approve the November 14, 2014 Agenda. carried. Motion Moved by Haskins, seconded by Blitsch to approve the October 31, 2014 Minutes. Motion carried. UNFINISHED BUSINESS Updates Airport Maintenance Worker — Open Exam Approved by Human Resources Committee on 9/15/14 and by Civil Service on 9/26/14. Advertised Courier, City website and cable, Affirmative Action List, all City departments. Received 50 resumes; waiting to process until new Director is on board. Airport Maintenance Foreman Promotional Exam Approved by Human Resources Committee on 9/15/14 and by Civil Service on 9/26/14. Posted in all City departments. Received 4 resumes. Will be interviewing once the new Airport Director begins. Property/Safety Inspector — Building Inspections - Promotional Exam Approved Human Resources Committee on 9/2/14 and by Civil Service on 10/31/14. Posted in all City departments — couple resumes so far. Youth Pavilion Manager — Culture & Arts — Open Exam Approved by Human Resources Committee 10/6/14 and by Civil Service on 10/31/14. Advertised Courier, City website and cable, Affirmative Action List, all City departments — 10 resumes so far. NEW BUSINESS The job description and testing criteria for Park Maintenance II Forestry — Leisure Services was presented for approval. There is a vacancy due to a termination. The position was approved by the Human Resources Committee on 10/27/14. There are no changes in the job description and testing criteria. Moved by Haskins, seconded by Blitsch to approve the job description and testing criteria for Park Maintenance II Forestry — Leisure Services. Motion carried. OTHER BUSINESS None With no further business, moved by Haskins, seconded by Blitsch to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission