HomeMy WebLinkAboutMinutes- 9/25/2017September 25, 2017
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:30 p.m., on Monday, September 25, 2017. Mayor Quentin Hart in the Chair. Roll Call:
Jacobs, Morrissey, Powers, Lind, Amos, Schmitt, and Welper.
Prayer or Moment of Silence.
Pledge of Allegiance: Keith Kaspari, Airport Director.
146005 - Welper/Schmitt
that the Agenda, as proposed, for the Regular Session on Monday, September 25, 2017, at 5:30 p.m.,
be accepted and approved. Voice vote -Ayes: Seven. Motion carried.
146006 - Welper/Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, September 18, 2017, at 5:30 p.m.,
be accepted and approved. Voice vote -Ayes: Seven. Motion carried.
Recognition of Dan VanEe for 30 Years of Service.
ORAL PRESENTATIONS
Jim Chapman, 224 Bertch, explained how the city could use students to work on electrical and
plumbing in homes built by students from Hawkeye Community College.
Bruce Kaesser, 500 Sycamore, explained that the ADA Commission needs to be expanded and that
curb cuts downtown needs to be looked at to make them easier for individuals to use.
Dearl Thomas, 200 Bertch Avenue, questioned if it is possible for the city to impound a car involved
in the commission of a crime, and then sell it.
David Dreyer, 3145 W. 4th Street, questioned the expansion of the Downtown TIF for the convention
center and questioned why Code Enforcement would be taking down political signs from yards.
Forest Dillavou, 1725 Huntington Road, commented that the city and KWWL should work together
on a fundraiser to help support the VFW because they are short on money to repair their roof.
John Sherbon, 1715 Robin Road, commented that he sat at Burger King last night at the intersection
of Downing and Ansborough watching the traffic patterns of the intersection and stated that he
believes the timing of the intersection needs to change.
146007 - Welper/Schmitt
that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion
carried.
CONSENT AGENDA
146008 - Welper/Powers
that the following items on the consent agenda be received, placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated September 25,
2017, in the amount of $3,227,776.36 a copy of which is on file in the City Clerk's office,
together with recommendation of approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2017-782.
2. Request to certify assessment to property for work performed by the Waterloo Water Works,
together with recommendation of approval by the Waterloo Water Works Board of Trustees
for property located at 3234 Hammond Avenue, in the amount of $1,640.00.
September 25, 2017 Page 2
1.
Resolution adopted and upon approval by Mayor assigned No. 2017-783.
3. Resolution authorizing City Clerk to certify against property located at 313 Cottage Street for
unpaid garbage, sewer and storm water fees, and cancel the assessment made in error for 305
Cottage Street, and authorize City Clerk to notify Black Hawk County Treasurer of said
change.
Resolution adopted and upon approval by Mayor assigned No. 2017-784.
4. Resolution setting a date of public hearing as October 9, 2017, to approve the request by
Cardinal Construction, Inc. for a site plan amendment to the "M-2, P" Planned Industrial
District, to allow for the construction of an 22,990 square foot warehouse/office building, a
25 -stall parking lot, and a 4,000 square foot maintenance building, located north of 1318
Martin Road, and authorize the City Clerk to publish said notice.
Resolution adopted and upon approval by Mayor assigned No. 2017-785.
5. Resolution setting a date of public hearing as October 16, 2017 to approve preliminary plans,
specifications, form of contract, etc. for asbestos abatement services of 222 Walnut Street,
setting date of bid opening as October 12, 2017, and instruct City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2017-786.
6. Resolution approving preliminary plans, specifications, bid documents, etc., setting a date of
bid opening as November 2, 2017, and setting a date of public hearing as November 6, 2017,
for the Flow Equalization Facility Overflow Connect to Satellite WPCF, City Contract No.
880, and instruct City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2017-787.
7. Resolution approving preliminary plans, specifications, form of contract, etc., setting a date
of bid opening as October 12, 2017, and a date of public hearing as October 16, 2017, for the
FY 2018 Sink Creek Channel Cleanout and Shaping, Contract No. 924, and instruct City
Clerk 'to publish said notice.
Resolution adopted and upon approval by Mayor assigned No. 2017-788.
8. Resolution approving preliminary specifications, form of contract, etc., setting a date of bid
opening as October 12, 2017 and a date of public hearing as October 16, 2017, for the
recycling processing facility to support the City of Waterloo's curbside recycling program,
and instruct City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2017-789.
b. Motion to approve the following:
a.
b.
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Tajah Wright,
Housing Coordinator
Homebuyer Education
Methods: Training the
Trainer
(NeighborWorks
Training Institute)
Washington,
D.C.
December
11-15, 2017
$3,685.00
Lt. McClelland, Sgt.
Erie, P.O. Schaaf,
Inv. Girsch, P.O.
Wilson, P.O.
Rulapaugh, P.O.
Bram
Rifle Armorer School
Waterloo,
Iowa
October 16-
17, 2017
$1,975.00
September 25, 2017
2.
c.
d.
a.
b.
c.
Page 3
WPD Officers
De-escalation and Crisis
Intervention class with
Waterloo,
Iowa
September
12-13, 2017
$2,600.00
Includes
Sunday
Hawkeye Community
C Liquor
Renewal
8/7/2018
x
College.
A Liquor/Outdoor
Service
New
09/30/2017
Sergeant Hoelscher
HDS re -certification
School Hazardous
Huntsville,
Alabama
October 16-
20, 2017
$350.00
Device School
Approved Beer, Liquor, and Wine Applications
Name & Address of
Business
Class
New or
Renewal
Expiration
Date
Includes
Sunday
Chapala Mexican
Restaurant, 900 LaPorte
Road
C Liquor
Renewal
8/7/2018
x
Fraternal Order of Eagles,
Waterloo Aerie No. 764,
202 E. 1st Street
A Liquor/Outdoor
Service
New
09/30/2017
KW Paintball, 1734 W.
Airline Hwy
B Beer/Outdoor
Service
New
03/23/2018
3. Motion to approve Application for Fireworks Display at Columbus High School for the
Homecoming Football game on September 29, 2017, at 8:15 p.m.
Roll call vote -Ayes: Seven. Motion carried.
PUBLIC HEARINGS
146009 - Schmitt/Amos
that proof of publication of notice of FY 2018 Waterloo Boathouse Enhancements Contract No. 940,
as published in the Waterloo Courier on September 15, 2017, be received and placed on file. Voice
vote -Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
146010 - Schmitt/Amos
that the hearing be closed. Voice vote -Ayes: Seven. Motion carried.
146011 - Schmitt/Amos
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-790.
146012 - Schmitt/Amos
that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-791.
146013 - Schmitt/Amos
Motion to receive and file and instruct City Clerk to read bids and refer to Leisure Services Director
for review.
Estimate: $770,000
Alt A: $80,000
Alt B: $100,000
September 25, 2017
Bidder
Bid Security
Bid Amount
Vieth Construction
Cedar Falls, IA
5%
Base Bid: $686,018.00
Alt A: $ 57,817.50
Alt B: $ 95,000.00
Cardinal Construction
Waterloo, IA
5%
Base Bid: $661,085.44
Alt A: $ 53,788.21
Alt B: $ 86,136.02
Peterson Contractors, Inc.
Reinbeck, IA
5%
Base Bid: $657,491.25
Alt A: $ 57,373.50
Alt B: $ 72,500.00
Baker Concrete &
Excavating
Waverly, IA
5%
Base Bid: $643,149.10
Alt A: $ 55,484.20
Alt B: $ 92,000.00
Voice vote -Ayes: Seven. Motion carried.
146014 - Lind/Powers
Page 4
that proof of publication of notice of public hearing on 2017 Fall Stump Removal Project, as
published in the Waterloo Courier on September 15, 2017, be received and placed on file. Voice
vote -Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
146015 - Lind/Morrissey
that the hearing be closed. Voice vote -Ayes: Seven. Motion carried.
146016 - Lind/Morrissey
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-792.
146017 - Lind/Morrissey
that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-793.
146018 - Lind/Morrissey
Motion to receive and file and instruct City Clerk to read bids.
Estimate: $66,000
Bidder
Bid Security
Bid Amount
Schaefer Tree Service
Waterloo, IA
5% Check
$ 89,892.00
Wilson Custom Tree
Service,
Cresco, IA
5%
$ 63,550.92
Iowa Tree Services, LLC
Denver, IA
5% Check
$ 69,187.00
Voice vote -Ayes: Seven. Motion carried.
146019 - Lind/Morrissey
September 25, 2017 Page 5
that "Resolution awarding the 2017 Fall Stump Removal Project bid to Wilson Custom Tree Service
of Cresco, Iowa, in the amount of $63,550.92, and approving contract, bond and certificate of
insurance", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-794.
RESOLUTIONS
146020 - Morrissey/Welper
that "Resolution approving Use Agreement with Cedar Valley TechWorks for Event Parking", be
adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-795.
146021 - Morrissey/Welper
that "Resolution approving acceptance of Black Hawk County Gaming Association grant in the
amount of $65,000 with $60,000 in city match and a $5,000 donation from the Cedar Rapids Kernels
Foundation to perform Waterloo Youth Diamond Improvements", be adopted. Roll -call vote -Ayes:
Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-796.
146022 - Morrissey/Welper
that "Resolution approving request of Wilbur Auto Body and Sales for an appeal to Section 273, of
the 2003 Traffic Code, adopted by Ordinance 4602, appealing the requirement prohibiting vehicles
from parking on city -owned right-of-way, located between the street and property line, to allow
parking spaces in the right-of-way of West 9th Street adjacent to 212 West 9th Street", be adopted.
Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-797.
146023 - Amos/Morrissey
that "Resolution approving a request by CGA Engineers on the behalf of BCS Properties, LLC and
GAC Real Estate, LLC for the preliminary plat of Village West 2nd Addition, a three lot commercial
subdivision, located at the northeast corner of Highway 63 and West Ridgeway Avenue", be
adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-798.
146024 - Amos/Morrissey
that "Resolution approving the assignment of rebates to Twin Trees, LLC in conjunction with a
Development Agreement with JSA Development, LLC, originally approved on September 29, 2015
for the property located at 402-404 E. 4th Street, and authorize the Mayor and City Clerk to execute
said agreement", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Mr. Lind questioned if Twin Trees, LLC is a local company and what building is located at 402-404
E. 4th Street.
Noel Anderson, Community Planning and Development Director, explained that it is a local
company and that he would get the building information to the council.
Resolution adopted and upon approval by Mayor assigned No. 2017-799.
146025 - Morrissey/Amos
that "Resolution approving the request of Tyson Fresh Meats, Inc for Industrial Property tax
exemptions on the expansion for property located at 501 N Elk Run Rd.", be adopted. Roll -call
vote -Ayes: Seven. Motion carried.
September 25, 2017 Page 6
David Dreyer, 3145 W. 4th Street, questioned where the match will come from to cover the offered
tax abatements.
Noel Anderson explained that the tax abatement program is offered state wide and the county
assessor is the taxing entity and it would be abated from their bill and they will pay the full amount
in five years.
Mr. Lind questioned what portion of the tax bill is abated.
Noel Anderson explained that the full amount of the bill is abated.
Mr. Lind commented that in the future abatements should be structured similar to the abatement
offered to Apple in Waukee.
Noel Anderson explained that Apple was located in a TIF district in Waukee and that this could be
looked at in the future and that Tysons is a good company to have within the community.
Mr. Schmitt questioned how this situation differed from others within the TIF district.
Noel Anderson explained that the city was competing with Nebraska and Indiana for the site and that
Tysons thought this was the fastest way to get the expansion on line.
Mr. Schmitt questioned if Tysons is the largest employer in the community.
Noel Anderson explained the anticipated number of jobs with this expansion.
Steve Dust, CEO of Cedar Valley Alliance and Chamber, explained that Waterloo should be proud
of the process to attract this expansion to the community.
Resolution adopted and upon approval by Mayor assigned No. 2017-800.
146026 - Welper/Powers
that "Resolution approving the FY 2017 Consolidated Annual Performance and Evaluation Report
(CAPER) for CDBG and HOME program activities for the period of July 1, 2016 through June 30,
2017 to the U.S. Department of Housing and Urban Development", be adopted. Roll -call vote -Ayes:
Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-801.
146027 - Welper/Powers
that "Resolution approving the Annual Financial Report for City Streets for the fiscal year ended
June 30, 2017, and authorizing transmittal to the Iowa Department of Transportation", be adopted.
Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-802.
146028 - Welper/Powers
that "Resolution approving submission of grant application for an Iowa Clean Air Attainment grant
in the amount of $907,000 to install a traffic adaptive system on Broadway Street from Park Road to
Airport Boulevard including fiber optic interconnect and authorize Mayor and City Clerk to execute
said document", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Mr. Schmitt requested an overview.
Sandie Greco, Interim Public Works Director, explained that this would run fiber optic along
Broadway from Park Road out to Airport Boulevard.
Resolution adopted and upon approval by Mayor assigned No. 2017-803.
146029 - Morrissey/Powers
September 25, 2017 Page 7
that "Resolution rejecting the bid from Black Hawk Waste Disposal Company, Inc. of Waterloo,
Iowa, in conjunction with providing a Recycling Processing Facility for the City of Waterloo's
Curbside Recycling Program, in the amount of $65.00 per ton sorting/disposal fee (minus
contamination percentage). Cardboard payback, minus $70 per ton processing/pickup and $100.00
per month rental for storage and transfer of broken carts", be adopted. Roll -call vote -Ayes:
. Motion carried.
Mayor Hart requested an overview.
Sandie Greco explained that upon further review, it was found that a greater savings to the city could
be attained by going out to bid with a new RFP.
Mr. Schmitt questioned if this will be rebid.
Sandie Greco confirmed.
David Dreyer, 3145 W. 4th Street, questioned why the project is being rebid.
Resolution adopted and upon approval by Mayor assigned No. 2017-804.
146030 - Morrissey/Powers
that "Resolution approving Waterloo Convention & Visitors Bureau Board recommendation for
funding a mini -grant application by National Dart Association in the amount of $2,430", be adopted.
Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-805.
146031 - Morrissey/Powers
that "Resolution approving access agreement between Chamberlain Manufacturing Corporation and
the City of Waterloo, Iowa to allow access onto the old Chamberlain Site, located at 550 Esther
Street, for the purpose of performing all activities required of Licensee by the United States
Environmental Protection Agency at said property and authorize the Mayor to execute said
agreement", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Mr. Amos questioned if the agreement will allow clean up to take place at the site.
Noel Anderson explained the work that will be taking place at the site, per EPA orders given to
Chamberlain Manufacturing.
Resolution adopted and upon approval by Mayor assigned No. 2017-806.
OTHER COUNCIL BUSINESS
146032 - Lind/Morrissey
to approve Change Order No. 1 for an increase of $900, for additional asbestos survey samples
conducted by Impact 7G, for properties located at 1100 Grant Avenue and 919-925 Commercial
Street. Voice vote -Ayes: Seven. Motion carried.
Noel Anderson explained the additional work.
146033 - Lind/Morrissey
to approve Change Order #4 resulting in an increase of $5,200.00 to Via Rail Engineering for
additional ALTA survey work located near the northeast corner of Northeast Drive and
Independence Avenue. Voice vote -Ayes: Seven. Motion carried.
Noel Anderson explained the additional work required for the project for a potential prospect.
ADJOURNMENT
September 25, 2017 Page 8
146034 - Welper/Amos
that the Council adjourn at 6:12 p.m. Voice vote -Ayes: Seven. Motion carried.
Kelley Fele
City Clerk