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HomeMy WebLinkAboutMinutes-10/01/2007s • • October 1, 2007 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, October 1, 2007. Mayor Timothy J. Hurley in the Chair. Roll Call: Kincaid, Welper, Greenwood, Getty, Schmitt. Absent: Gunderson, Cole. Moment of Silence. Pledge of Allegiance: 125986 - Schmitt/Kincaid Sheryl Groskurth, Library Director. that the Agenda, as proposed, for the Regular Session on Monday, October 1, 2007, at 5:30 p.m., be accepted and approved. Ayes: Five. Absent: Gunderson, Cole. Motion carried. 125987 - Schmitt/Kincaid that the Minutes, as proposed, for the Regular Session on Monday, September 24, 2007, at 5:30 p.m., be accepted and approved. Ayes: Five. Absent: Gunderson, Cole. Motion carried. Mayor Hurley read a Proclamation declaring October 7-13, 2007 as Mental Illness Awareness Week. CONSENT AGENDA 125988 - Schmitt/Kincaid that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP640, pp. 1-61, dated October 1, 2007, in the amount of $1,981,867.33, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2007-835. 2. Communication from City Clerk transmitting request of Maria Rodgers for a variance to the Noise Ordinance on October 13, 2007 from 12:00 - 2:00 p.m. in conjunction with Rosary Rally in Lincoln Park, including use of PA system, with recommendation of approval of Police Chief. Resolution adopted and upon approval by Mayor assigned No. 2007-836. 3. Communication from City Clerk transmitting request of McKinstry Elementary School for an exception to burning yard waste to burn wood in two pits approximately 6' x 4' in conjunction with Hot Dog Roast/Hay Ride behind the school from 4:00 - 7:30 p.m. on October 2, 2007, together with recommendation of approval of Fire Chief. Resolution adopted and upon approval by Mayor assigned No. 2007-837. 4. Communication from City Engineer transmitting request of Mark Boesen for a waiver for a concrete driveway to be located at 2041 Maxine Avenue, together with recommendation of approval. Resolution adopted and upon approval by Mayor assigned No. 2007-838. b. Motion -to approve the following: 1. Kent Quin, Instrument Control Foreman; and Dave Ross, Sewer Maintenance Worker; to attend Training on Crawler for TV van in Waukesha, Wisconsin on October 9-10, 2007, with costs not to exceed $379.00, including use of city vehicle. 2. Public Safety Officers to attend Iowa LEIN Network Conference and Training in Johnston, Iowa on October 14-17, 2007, with costs not to exceed $4,450.50. October 1, 2007 Page 2 Consent Agenda continued 3. Larry Ticknor, Rusty Zey, Scott Kroeze and Randy Shepard, Airport Maintenance Employees, to attend FAA Required Live Burn Training in Dubuque, Iowa on September 26-27, 2007, with costs not to exceed $1,600.00, including use of city vehicle. 4. Jason Hernandez, Medical Officer, to attend Iowa Emergency Medical Services Association Conference in Des Moines, Iowa on November 8-10, 2007, with costs not to exceed $675.00, including use of city vehicle. c. Beer/Liquor License Permit Application Class C Doughy Joey's Peetza Joynt, 300 West 4th Street (Renewal) (Expires 10/7/08) (Includes Sunday Sales) Casey's 218 Pub, 4010-4018 University Avenue (Renewal) (Expires 9/30/08) (Includes Sunday Sales) d. Outdoor Service Area Application Doughy Joey's Peetza Joynt, 300 West 4th Street e. Fireworks Display Application East High School Homecoming at Central Middle School Football Field on October 5, 2007 Prior to a vote on the above motion, the following comments were heard. Mayor Hurley reported that he received a telephone call from a lady around 10:26 p.m. regarding the fireworks display for the West High School homecoming. Mayor Hurley commented that the permit approved by the council was for the fireworks to start around 10:00 p.m. Mayor Hurley noted that the East High School fireworks permit is to allow them to start around 10:00 p.m. also, and we can't not allow East High School do the same as West High School. Mayor Hurley stated that it seems like every time the council allows fireworks, we get blasted. Mayor Hurley commented whether the high schools could do the fireworks at half time is a matter of discussion. Councilperson Getty commented that he gets telephone calls during the summer when the Bucks are at home and they have fireworks. Following comments a vote was taken on the above motion, with the following result. Ayes: Five. Absent: Gunderson, Cole. Motion carried. HEARINGS & BIDS 125989 - Getty/Welper that proof of publication of notice of public hearing on Rental of Three Motor Graders and One End Loader for Snow Removal Operations, as published in the Waterloo Courier on September 26, 2007, be received and placed on file. Ayes: Five. Absent: Gunderson, Cole. Motion carried. 125990 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Getty/Schmitt that the hearing be closed. Ayes: Five. Absent: Gunderson, Cole. Motion carried. 125991 - Getty/Schmitt that "Resolution confirming approval of specifications, bid document, etc. in conjunction with the Rental of Three Motor Graders and One End Loader for Snow Removal Operations", be adopted. Ayes: Five. Absent: Gunderson, Cole. Resolution adopted and upon approval by Mayor assigned No. 2007-839. 125992 - Getty/Schmitt that "Resolution authorizing to proceed in conjunction with above rental", be adopted. Ayes: Five. Absent: Gunderson, Cole. Resolution adopted and upon approval by Mayor assigned No. 2007-840. • • i • • October 1, 2007 Page 3 Hearings & Bids continued 125993 - Getty/Schmitt to receive, file and instruct City Clerk to open and read bids and refer to Superintendent of Central Garage for review: Bidder Bid Amount Altorfer Inc., Cedar Rapids, IA $82,000.00 Murphy Tractor Co, Waterloo, IA $64,000.00 Ayes: Five. Absent: Gunderson, Cole. Motion carried. PETITIONS FROM PUBLIC 125994 - Welper/Kincaid that communication from City Planner transmitting request of Allen Memorial Hospital Corporation to vacate, sell and convey Heath Street and the alley generally located within the block west of Heath Street from Donald Street to Dale Street for $1.00, together with recommendation of approval of Planning, Programming and Zoning Commission, be received, placed on file and "Resolution setting date of hearing as October 15, 2007, at 5:30 p.m. in the City Hall Council Chambers on the above described request", be adopted and City Clerk instructed to publish notice of same. Ayes: Five. Absent: Gunderson, Cole. Resolution adopted and upon approval by Mayor assigned No. 2007-841. DOCUMENTS 125995 - Greenwood/Kincaid that communication from Superintendent of Central Garage transmitting five-year agreement with M.C. Squared, LLC to advertise on city -owned garbage trucks, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Five. Absent: Gunderson, Cole. Resolution adopted and upon approval by Mayor assigned No. 2007-842. 125996 - Greenwood/Kincaid that communication from Director of Cultural and Arts Commission transmitting application with Community Foundation of Waterloo/Cedar Falls and Northeast Iowa for grant in the amount of $5,000.00, with no required match, and application with Iowa Arts Council for grant in the amount of $10,000.00, with required $10,000.00 city match, be received, placed on file and "Resolution approving said application", be adopted. Prior to a vote on the above motion, the following comments were heard. Mayor Hurley reported that the grant applications are to support art that will be installed next June in the Phelps Youth Pavilion's Junior Art Gallery. Following comments a vote was taken on the above motion with the following result. Ayes: Five. Absent: Gunderson, Cole. Resolution adopted and upon approval by Mayor assigned No. 2007-843. 125997 - Greenwood/Kincaid that communication from Community Planning and Development Director transmitting an application with Environmental Protection Agency for EPA Brownfield Cleanup grant in the amount of $200,000.00, with required $200,000.00 city match, for demolition of portions of the Chamberlain Plant, be received, placed on file and "Resolution approving said application", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Five. Absent: Gunderson, Cole. Resolution adopted and upon approval by Mayor assigned No. 2007-844. October 1, 2007 Page 4 Documents continued 125998 Greenwood/Kincaid that communication from Leisure Services Director transmitting Certificate of Substantial Completion for work performed by Porter & Porter Construction LLC of Independence, Iowa at a total cost of $81,432.00 in conjunction with 2006 South Hills Pro Shop Renovation Project, be received, placed on file and "Resolution approving said documents", be adopted and Mayor authorized to execute same. Ayes: Five. Absent: Gunderson, Cole. Resolution adopted and upon approval by Mayor assigned No. 2007-845. 125999 - Greenwood/Kincaid that communication from Leisure Services Director transmitting Certificate of Substantial Completion for work performed by Michael Huff Construction Inc. of Waterloo, Iowa at a total cost $262,903.00 in conjunction with 2006 Storage Building - 1101 Campbell Avenue Project, be received, placed on file and "Resolution approving said documents", be adopted and Mayor authorized to execute same. Ayes: Five. Absent: Gunderson, Cole. Resolution adopted and upon approval by Mayor assigned No. 2007-846. 126000 - Schmitt/Kincaid that communication of Plat Improvements (Sanitary received, placed on file adopted received from Assistant City Engineer transmitting Acceptance Sewer) for Tract G Southland Park Fourth Addition, be and "Resolution approving acceptance of said and two-year maintenance bond from Heartland and placed Ayes: Five. Absent: improvements", be Excavating LLC be Gunderson, Cole. on file. Resolution adopted and upon approval by Mayor assigned No. 2007-847. 126001 - Schmitt/Kincaid that communication from Senior Planner transmitting request of tax exemptions on improvements totaling $125,000.00 for 217 located in the Consolidated Urban Revitalization Area, recommendation of approval, be received, placed on file approving said request", be adopted and City Clerk instructed Hawk County Assessor of same. Ayes: Five. Absent: Gunderson, David Deeds for East 8th Street together with and "Resolution to notify Black Cole. Resolution adopted and upon approval by Mayor assigned No. 2007-848. 126002 - Schmitt/Kincaid that communication for tax exemptions located in the recommendation of approving said request", Hawk County Assessor of same. from Senior Planner transmitting request of Johnnie Durham on improvements totaling $179,064.00 for 751 Glenwood Street Consolidated Urban Revitalization Area, together with approval, be received, placed on file and "Resolution instructed to notify Black Gunderson, Cole. be adopted Ayes: and City Clerk Five. Absent: Resolution adopted and upon approval by Mayor assigned No. 2007-849. 126003 - Schmitt/Kincaid that communication from Senior Planner transmitting request of tax exemptions on improvements totaling $100,000.00 for 306 located in the Consolidated Urban Revitalization Area, recommendation of approval, be received, placed approving said request", be adopted and City Clerk Hawk County Assessor of same. Ayes: Five. Absent: on file instructed Gunderson, CSP II, LLC for Madison Street together with and "Resolution to notify Black Cole. Resolution adopted and upon approval by Mayor assigned No. 2007-850. • • • • October 1, 2007 Page 5 RESOLUTIONS TO BE ADOPTED 126004 - Schmitt/Kincaid that communication from City Planner transmitting request to accept and dedicate private sewer generally located in Southland Park Addition as public sewer for easement purposes, be received, placed on file and "Resolution accepting and dedicating said easement", be adopted. Ayes: Five. Absent: Gunderson, Cole. Resolution adopted and upon approval by Mayor assigned No. 2007-851. 126005 - Schmitt/Kincaid that communication from Contracts and Grants Coordinator transmitting request to forgive demolition assessment in the amount of 141.00 for 922 Kern Street because the owner qualified for financial assistance under the CDBG Income Guidelines, be received, placed on file and "Resolution approving forgiveness of said assessment", be adopted and City Clerk instructed to notify Black Hawk County Treasurer of same. Ayes: Five. Absent: Gunderson, Cole. Resolution adopted and upon approval by Mayor assigned No. 2007-852. NEW BUSINESS 126006 - Kincaid/Welper that communication from Superintendent of Traffic Operations transmitting request to install speed hump at 600 block of Dawson Street, be received, placed on file and "Resolution approving said request", be adopted. Ayes: Five. Absent: Gunderson, Cole. Resolution adopted and upon approval by Mayor assigned No. 2007-853. 126007 - Getty/Schmitt to instruct Building Official/Maintenance Administrator to prepare specifications, bid document, etc. in conjunction with Escalator Modernization at Five Sullivan Brothers Convention Center, be received and placed on file. Ayes: Five. Absent: Gunderson, Cole. Motion carried. 126008 - Getty/Schmitt that specifications, bid document, etc. in conjunction with Escalator Modernization at Five Sullivan Brothers Convention Center, be received, placed on file and approved. Ayes: Five. Absent: Gunderson, Cole. Motion carried. 126009 - Getty/Schmitt that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with above said project", be adopted. Ayes: Five. Absent: Gunderson, Cole. Resolution adopted and upon approval by Mayor assigned No. 2007-854. 126010 Getty/Schmitt that "Resolution setting date of hearing on specifications, bid document, etc. as November 5, 2007 at 5:30 p.m. in the City Hall Council Chambers and taking of bids on the above described project", be adopted and City Clerk instructed to publish notice of same. Ayes: Five. Absent: Gunderson, Cole. Resolution adopted and upon approval by Mayor assigned No. 2007-855. 126011 - Getty/Schmitt to instruct Superintendent of Central Garage to prepare specifications, bid document, etc. in conjunction with Purchase of 2008, 15,000 GVW Truck Chassis With Dump Box and Snow Plow, be received and placed on file. Ayes: Five. Absent: Gunderson, Cole. Motion carried. 126012 - Getty/Schmitt that specifications, bid document, etc. in conjunction with Purchase of 2008, 15,000 GVW Truck Chassis With Dump Box and Snow Plow, be received, placed on file and approved. Ayes: Five. Absent: Gunderson, Cole. Motion carried. October 1, 2007 New Business continued 126013 - Getty/Schmitt Page 6 that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with above said purchase", be adopted. Ayes: Five. Absent: Gunderson, Cole. Resolution adopted and upon approval by Mayor assigned No. 2007-856. 126014 - Getty/Schmitt that "Resolution setting date of hearing on specifications, bid document, etc. as October 22, 2007 at 5:30 p.m. in the City Hall Council Chambers and taking of bids in conjunction with purchase of said truck chassis with dump box and snow plow", be adopted and City Clerk instructed to publish notice of same. Ayes: Five. Absent: Gunderson, Cole. Resolution adopted and upon approval by Mayor assigned No. 2007-857. 126015 - Getty/Schmitt to instruct Airport Director prepare plans, specifications, form of contract, etc. in conjunction with Replacement of T -Hangar Doors At Waterloo Regional Airport, be received and placed on file. Ayes: Five. Absent: Gunderson, Cole. Motion carried. 126016 - Getty/Schmitt that plans, specifications, form of contract, etc. in conjunction with Replacement of T -Hangar Doors At Waterloo Regional Airport, be received, placed on file and approved. Ayes: Five. Absent: Gunderson, Cole. Motion carried. 126017 - Getty/Schmitt that "Resolution preliminarily approving plans, specifications, form of contract, etc. in conjunction with above said project", be adopted. Ayes: Five. Absent: Gunderson, Cole. Resolution adopted and upon approval by Mayor assigned No. 2007-858. 126018 - Getty/Schmitt that "Resolution setting date of hearing on plans, specifications, form of contract, etc. as October 22, 2007 at 5:30 p.m. in the City Hall Council Chambers and taking of bids in conjunction with said project", be adopted and City Clerk instructed to publish notice of same. Ayes: Five. Absent: Gunderson, Cole. Resolution adopted and upon approval by Mayor assigned No. 2007-859. 126019 - Welper/Kincaid to instruct Leisure Services Director to prepare Request for Proposal document, form of contract, etc. in conjunction with Waterloo Tree Inventory Project, be received and placed on file. Ayes: Five. Absent: Gunderson, Cole. Motion carried. 126020 - Welper/Kincaid that Request for Proposal document, form of contract, etc. in conjunction with Waterloo Tree Inventory Project, be received, placed on file and approved. Ayes: Five. Absent: Gunderson, Cole. Motion carried. 126021 - Welper/Kincaid that "Resolution preliminarily approving Request for Proposal document, form of contract, etc. in conjunction with above said project", be adopted. Ayes: Five. Absent: Gunderson, Cole. Resolution adopted and upon approval by Mayor assigned No. 2007-860. • • October 1, 2007 Page 7 New Business continued 126022 - Welper/Kincaid that "Resolution setting date of hearing on of contract, etc. as November 13, 2007 at Chambers and taking of bids in conjunction City Clerk instructed to publish notice Gunderson, Cole. Request for Proposal document, form 5:30 p.m. in the City Hall Council with said project", be adopted and of same. Ayes: Five. Absent: Prior to a vote on the above motion, the following comments were heard. Paul Huting, Leisure Services Director, noted that the proposals will be opened in council meeting on November 13, 2007. Mr. Huting explained that staff is trying to firm up the cost estimate for the project. Following comments a vote was taken on the above motion with the following result. Ayes: Five. Absent: Gunderson, Cole. Resolution adopted and upon approval by Mayor assigned No. 2007-861. ORAL PRESENTATIONS 126023 - Ryan Madison thanked the council for getting the ball rolling on the speed hump on Dawson Street as there is no control with yield or stop signs on Dawson and Conger Streets. Mr. Madison commented that he has been out of state for the past three or four weeks, and upon his returned he noticed there is a new bike trail in his neighborhood. Mr. Madison stated he doesn't feel a bike trail is necessary because all he sees are people from the west side riding on expensive bikes. There are trains sitting on the tracks and that would be a necessity. The city says there is no money, but he sees recreational things happening in his area which they don't have time for because they have to drive across town when the trains sit on the tracks. Mr. Madison reported he called the state, and they said it was the city's obligation to create an ordinance regarding trains. Mr. Madison stated he feels the recreational trail is nice, but the city needs to get its priorities straight. Mayor Hurley explained that the city has an ordinance regarding the trains, and most of the time we send a Police Officer or Code Enforcement and ask what is going on. We found out from the railroad transportation companies that they are following federal guidelines because they have to build pressure before they move. Mayor Hurley stated he appreciates Mr. Madison's perspective, and the city will keep on the railroad companies. Mayor Hurley stated that when we check them out, they are within their safety guidelines. Mr. Madison asked if the city could fine them. Mayor Hurley responded not if they are within their guidelines, but the city will continue to be vigilant, and when we can fine someone and win through the courts, that will send a message to the railroad companies. Schmitt/Welper that the above oral comments be received and placed on file. Ayes: Five. Absent: Gunderson, Cole. Motion carried. ADJOURNMENT 126024 - Getty/Schmitt that the Council adjourn at 6:05 p.m. Ayes: Five. Absent: Gunderson, Cole. Motion carried. Nancy Eckert, CMC City Clerk