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Home My WebLink About04/27/2015THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, April 27, 2015 5:30 PM CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Page 1 of 167 D�LET 13. Amended Council Agenda Items Council Meeting Monday, April 27, 2015 Delete Resolution No. 13 Submitted By: Noel Anderson, Community Planning & Development Director Roll Call. Moment of Silence. Pledge of Allegiance Patrick Morrissey, Ward 3 Council Member Agenda, as proposed or amended. Minutes of April 20, 2015, Regular Session, as proposed. Proclamation declaring May 2015 as Teen Pregnancy Prevention Month Proclamation declaring April 26 - May 3, 2015 as Soil and Water Stewardship Week Proclamation declaring May 2015 as Bike Month 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request of ABATE of Iowa to hold its Motor Cycle Awareness Ride on Saturday, May 16th, 2015. The ride begins at the Black Hawk County Court House and travels throughout Black Hawk County. ending at Silver Eagle Harley Davidson on Highway 63. Submitted By: Joe Leibold, Captain 3. Request of the 4th Street Cruise Committee to hold the 4th Street Cruise on May 23, 2015 from 12:00 p.m. to 4:00 p.m. in downtown Waterloo. Including the request for police traffic control and use of barricades for the event. Submitted By: Joe Leibold, Captain 4. Resolution setting date of hearing as May 11, 2015 to approve request of Eliot Carmi to rezone 0.48 acres from "A-1" Agricultural District to "R-1" One and Two Family Residence District for the continued use of the property as a single family home, generally located at 174 W Airline Highway; and instruct City Clerk to publish notice. Submitted By: Noel Anderson, Community Planning & Development Director 5. Resolution setting date of hearing as Monday, May11, 2015 to adopt a resolution approving the issuance of bonds by the Public Finance Authority on behalf of Trinity Affordable Housing Corporation, an Illinois non-profit corporation, and instruct City Clerk to publish notice. Submitted By: Noel Anderson, Community Planning & Development Director 6. Resolution preliminarily approving specifications. bid document, form of contract. etc, and setting the date of bid opening as May 14, 2015, and the date of public hearing of May 18, 2015 for the FY -2015 IDOT Commercial Service Vertical Infrastructure project for the Replacement of, and Installation of, doors in the Page 2 of 167 baggage makeup area, and the baggage claim area, of the Airline Passenger Terminal Building, and instruct the City Clerk to publish said notice. Submitted By: Keith Kaspari, Airport Director 7. Resolution preliminarily approving specifications, bid document, form of contract, etc., and setting the date of bid opening as May 14, 2015, and the date of public hearing of May 18, 2015 for the FY -2015 IDOT Commercial Service Vertical Infrastructure project for the removal and replacement of windows, and to Clean and Tuck Point Masonry for the General Aviation Terminal Building at Waterloo Regional Airport, and instruct the City Clerk to publish said notice. Submitted By: Keith Kaspari, Airport Director 8. Resolution preliminarily approving specifications, bid document, form of contract, etc, and setting the date of bid opening as May 14, 2015, and the date of public hearing of May 18, 2015 for the FY -2015 IDOT Commercial Service Vertical Infrastructure project for the EPA RICE NESHAP Airport Emergency Generator Upgrade project, and instruct the City Clerk to publish said notice. Submitted By:Keith Kaspari, Director of Aviation B. Motion to approve the following: 1. TRAVEL REQUESTS a. Five (5) Waterloo Police Officers Class/Meeting: CTK Advanced Interview and Interrogation School Destination: Waterloo, Iowa Dates: 5/27/15 - 5/28/15 Amount not to exceed: $1,000.00 b. Director, Trelka Class/Meeting: Executive Session: Re -Engineering Police Use of Force Destination: Washington, D.C. Dates: 5/6/15 - 5/7/15 Amount not to exceed: $878.00 c. Richard Olson, Maintenance Foreman Class/Meeting: 5 hours of Backflow Tester Renewal - Education (CEU's) Destination: Waterloo, Iowa Dates: 5/13/15 Amount not to exceed: $135.00 2. LIQUOR LICENSES a. Cork's Grocery, 1956 Lafayette Street Class: C Beer Renewal Application Includes Sunday Expiration Date: 4/30/16 b. Fiesta Jalisco, 350 Fletcher Avenue Class: C Liquor Renewal Application Includes Sunday Expiration Date: 4/5/16 c. Sunnyside Country Club, 1600 Olympic Drive Class: A Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 4/13/16 Page 3 of 167 d. The Isle Casino Hotel, 777 Isle of Capri Blvd. Class: B Liquor, B Wine w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 4/30/16 e. Riverloop Expo Plaza, 400 Jefferson St. Class: Special C Liquor (Beer/VVine) with Outdoor Service New Application Includes Sunday Expiration Date: 10/30/2015 3. Recommendation of appointment of Kelley Felchle to the position of Deputy City Clerk in the City Clerk Department, effective May 11, 2015. Submitted By: Suzy Schares, City Clerk 4. Bonds RESOLUTIONS 2. Resolution approving award of contract to Robert C. Hauptly Construction Company, of Waterloo, Iowa for Option A $295.00 per occurrence, Option B $345.00 per occurrence, Option C $33.00 per man hour, Option D $50.00 per acre, Option E $33.00 per man hour for the 2015 Lift Stations and Complaint Mowings with Complaint Snow Removal. Submitted By:Larry Smith, Waste Management Services Superintendent 3. Resolution approving contract for Grant Award between the Waterloo Housing Trust Fund II (WHTF) and City of Waterloo Community Development Department, Waterloo Iowa. Submitted By: Rudy D. Jones, Community Development Director 4. Resolution awarding bid in the amount of $72,000 to Twin City Tree Service, LLC, of Waterloo, IA for 2015 Stump Removal Project. Submitted By:Todd Derifield, City Forester 5. Resolution approving renewal of stop loss health insurance for a premium of $927,675.00 with Wellmark Blue Cross Blue Shield, including administrative and claim services at a cost of $35.90 per employee per month. Submitted By: Suzy Schares, City Clerk 6. Resolution approving renewal of contract with Delta Dental of Iowa to administer the employee dental health benefit plan, including administrative and claims services, at a cost of $4.02 per employee per month for FY16. Submitted By: Suzy Schares, City Clerk 7. Resolution approving amended Cafeteria Plan dated January 1, 2015 for the City of Waterloo. Submitted By: Suzy Schares, City Clerk 8. Resolution approving the request by Jeff Walters to purchase a 30' x 32' metal pole building located at 4012 Leversee Road for $500 with a Development Agreement. Submitted By: Chris Western, Planner II Page 4 of 167 9. Resolution approving a Lease Agreement with Becker -Chapman Post No. 138 of the American Legion to lease 619 Franklin Street to expire on May 24, 2015. Submitted By:Aric Schroeder, City Planner 10. Resolution approving Notice of Intent for NPDES coverage under general permit to the Iowa Department of Natural Resources for FY2015 Getty Lake Trail, Contract No. 870E and authorize Mayor to execute said document. Submitted By: Jeff Bales, Engineering 11. Resolution approving a Development Agreement with San Marnan Management, Ltd., f/k/a VGM Management, Ltd. for the construction of a 73,048 sq. ft. office expansion at the VGM office complex on San Marnan Drive, adding $6.5 million of taxable value to the site, and offering a grant to purchase property for $750,000, vacating a portion of San Marnan excess riqht-of-way in near future, and working for extension of Fitzway and Galactic Drive connection, as well as 10 years at 75% tax rebates; and authorize Mayor to execute said document. Submitted By: Noel Anderson, Community Planning & Development Director 12. Resolution approving application for R.I.S.E. funding for Immediate Opportunity (VGM project - Galactic/Fitzway connection), and approve the Memorandum of Understanding with INRCOG for the writing, preparation, and submittal of said grant; and authorize the Mayor and City Clerk to execute any necessary documents. Submitted By: Noel Anderson, Community Planning & Development Director \ 13. Resolution approving a Development Agreement with Green Acres Storage LLC for the construction of a 100,000 sq. ft. commercial building in the San Marnan (Tower Park Drive), adding $2.704 million of taxable value to the site, and approving tax rebates (80, 75\ 75, 75, 75, 60. and 60), and authorize Mayor to execute said document r Subthtt d By: Noel Anderson, Community Planning & Development Director 14. Resolution approving Professional Service Agreement with AECOM Technical Services, Inc. for an amount not to exceed $69,500.00 in conjunction with the F.Y. 2015 Biennial Bridge Inspections; and authorize Mayor to execute said document. Submitted By: Wayne Castle, PLS, El, Associate Engineer ORDINANCES 15. Regulation of Roadside Memorials Motion to receive, file, and consider for the second time an Ordinance adding Section 7, Regulation of Roadside Memorials, to Chapter 1, Streets, Sidewalks and Public Ways of Title 7, Public Ways and Property, of the 2007 Code of Ordinances. Motion suspending the rules. Motion to consider and pass for the third time and adopt ordinance. Submitted By: Building and Grounds Committee OTHER COUNCIL BUSINESS Page 5 of 167 16. Motion to approve Change Order 1 in the amount of $4,570.00 to Failor Hurley Construction of Waterloo, IA, in conjunction with Waterloo Center for the Arts Restroom Renovation; and authorize Mayor to execute said document. Submitted By: Craig Clark Building Official/Maintenance Administrator ORAL PRESENTATIONS ADJOURNMENT Motion to adjourn. Suzy Schares, CMC City Clerk/Human Resource Director MEETINGS 4:25 p.m. Council Work Session, Harold E. Getty Council Chambers 5:05 p.m. Building and Grounds Committee Meeting, Harold E. Getty Council Chambers 5:10 p.m. Finance Committee Meeting, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Community Development Board Minutes of March 17, 2015. Page 6 of 167 City of Waterloo Finance Committee Open Invoice Report For April 27, 2015 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, April 24, 2015 EFT Transactions: Wells Fargo -Sewer Revenue Bonds Element -LS credit card scanner Friday total 2,662,490.62 Remove VISA check -add next week Add: Wellmark Weekly Claims EFT 'Subtotal - as of Monday, April 27, 2015 Workers Compensation Issued by TPA Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Payroll 1,448,015.37 1,214,351.25 124.00 (781.58) 110,821.62 2,772,530.66 20,725.55 335,270.63 'Bill Payment Total - Monday, April 27, 2015 3,128,526.84 labii{ l iliCili entities: $0.00 RESOLUTION NO. 2015-275 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that all bills herein described are hereby allowed and the Mayor and the City Clerk are hereby authorized and directed to issue warrants for the amount set opposite the respective name of each. Total Invoice Amount 3M SUPP 356.25 A SUPERIOR PLUMBING CO REBATE 2,000.00 AABLE PEST CONTROL INC SERV 110.00 ACCO SUPP 272.45 AD STARR SUPP 2,663.67 ADVANTAGE SCREENPRINT SUPP 511.00 AECOM TECHNICAL SERVICES, INC CONT 21,469.36 AHLERS & COONEY, P.C. SERV 6,215.00 AMENT INC CONT 14,241.29 ANACONDA SPORTS SUPP 467.40 ANSWER PLUS INC SERV 97.30 ARAMARK UNIFORM SERVICES, INC. SERV 622.59 ARROW INTERNATIONAL SUPP 2,758.77 ART CARTER & SON ELECTRIC CONT 4,950.00 ASPRO INC., & SUBSIDIARIES CONT 147,198.78 AUDIO EDITIONS MTRLS 101.58 BAKER & TAYLOR MTRLS 1,291.09 BAKER & TAYLOR ENTERTAINMENT MTRLS 2,057.67 BDI SUPP 847.28 BECKER-CHAPMAN ACQ 299,435.80 BERGEN PLUMBING REBATE 6,000.00 BLACK HAWK COUNTY ABSTRACT CO SERV 325.00 BLACK HAWK COUNTY LANDFILL SERV 33.00 BLACK HAWK COUNTY RECORDER SERV 698.20 BLACK HAWK COUNTY SHERIFF SERV 21.06 BLACK HAWK COUNTY TREASURER SERV 342.00 BLACK HAWK RENTAL RNTL 52.75 BOULDER CONTRACTING LLC CONT 45,458.12 BOUND TREE CORPORATION SUPP 346.08 BOUND TREE MEDICAL LLC SUPP 1,448.47 BROWN TRAFFIC PRODUCTS SUPP 843.50 BROWNELLS, INC. SUPP 587.60 BUENGER, MATTHEW REIMB 108.98 C & C WELDING & SAND BLASTING REPR 43.00 C.J. COOPER & ASSOC. INC SUPP 311.98 CAMPBELL SUPPLY CO SUPP 903.29 CARQUEST OF WATERLOO SUPP 930.98 CDW GOVERNMENT, LLC SUPP 690.82 CEDAR INDUSTRIES, INC SUPP 900.00 CEDAR RAPIDS TRUCK CENTER VEH 226,550.00 CEDAR VALLEY CORPORATION CONT 158,139.12 CEDAR VALLEY LAWN CARE SUPP 89.00 CEDAR VALLEY VETERINARY CENTER SERV 152.30 CENTER FOR BEHAVIORAL HEALTH SERV 900.00 CENTER POINT LARGE PRINT MTRLS 70.61 CLARK, BUTLER, WALSH & HAMANN SERV 85.00 COLLUM PLUMBING REBATE 2,000.00 COMPASS MINERALS AMERICA INC SUPP 2,210.29 CONTINENTAL RESEARCH CORP SUPP 1,003.09 COURIER AD 2,047.00 CRASH DATA GROUP INC SUPP 899.00 CREDITOR SERVICES SERV 16.87 CRESCENT ELECTRIC SUPPLY CO. SUPP 102.05 CROELL & SUBSIDIARIES, INC CONT 52,731.00 CULLIGAN SUPP 362.60 DALTON PLUMBING HEATING & REBATE 2,000.00 DEER CREEK DEVELOPMENT, LLC CONT 100,000.00 DELL MARKETING L.P. SERV 5,571.00 DENVER CONSTRUCTION, INC SERV 5,594.94 DICK WITHAM FORD PARTS 317.26 DICKEY'S PRINTING SUPP 90.00 DOLLY JAMES LLC TX RBT 18,406.00 DON'S TRUCK SALES, INC PARTS 201.62 E -Z SUPPLY COMPANY SUPP 413.80 EAST CENTRAL IOWA COOPERATIVE SUPP 12,936.90 ECHO AUTOMATION & CONTROLS, INC. SUPP 1,510.62 ELEMENT PAYMENT SERVICES SUPP 124.00 EMSLRC SERV 40.00 EXPRESS SERVICES, INC. TEMP 2,741.14 Run by Emily Graham on 05/01/2015 11:15:05 AM Page 1 of 4 FAILOR HURLEY CONSTRUCTION CONT 46,612.70 FARNSWORTH ELECTRONICS, INC PARTS 195.10 FEDEX SERV 105.64 FERGUSON ENTERPRISES, INC. REPR 48.75 FERGUSON ENTERPRISES, INC. SUPP 39.87 FORCE AMERICA DISTRIBUTING PARTS 150.46 FRICKSON BROTHERS EXCAVATING SUPP 1,187.73 GALE/CENGAGE LEARNING MTRLS 218.68 GIERKE SUPP 50.73 GOPHER SPORTS SUPP 583.56 GOVERNMENT FINANCE OFFICERS SUBSCR 105.00 GRECO, SANDIE REIMB 82.21 GRESSCO, LTD SUPP 262.15 GUBBELS HEATNG & AIR COND. INC REBATE 6,000.00 HACH COMPANY SUPP 28.38 HAHN, LARRY REIMB 195.00 HARRISON TRUCK CENTERS PARTS 1,206.24 HAWKEYE ALARM & SIGNAL CO SERV 52.00 HAWKEYE COMMUNITY COLLEGE TRNG 645.00 HAWKEYE FIRE & SAFETY SUPP 81.20 HAWKEYE MOTOR SPORTS, LLC SERV 930.66 HOBBY LOBBY STORES, INC. SUPP 158.27 HOGAN SERV 375.00 HR GREEN, INC. SUPP 6,600.00 HUDDLESTON, CHERYL REIMB 141.00 HUDSON HDWE PLUMBING & HEATING REBATE 5,655.33 HUTING, PAUL REIMB 230.38 HY-VEE SUPP 35.97 I W I MOTOR PARTS PARTS 1,022.51 INDUSTRIAL STANDARD TOOLING REPR 165.00 INGRAM LIBRARY SERVICES MTRLS 390.43 INTERNATIONAL CODE COUNCIL TRNG 223.75 INTERSTATE BATTERIES OF UPPER IOWA SUPP 559.85 INVISION ARCHITECTURE SERV 825.00 IOWA DIRECT EQUIPMENT SUPP 990.00 IOWA HEARTLAND HABITAT FOR CONT 22,606.00 IOWA HUMANE ALLIANCE SUPP 275.00 IOWA MUNICIPAL FINANCE OFFICERS REG 91.00 IOWA OFFICE INTERIORS, INC. SUPP 1,299.06 IOWA OFFICE SUPPLY, INC. LEASE 245.34 IOWA WORKFORCE DEVELOPMENT SERV 4,432.16 J H BOTTS INC SUPP 1,425.96 JOHNSTONE SUPPLY REPR 89.98 JONES, JOE, JR REIMB 127.33 KAREN'S PRINT SUPP 75.00 KAYSER PLUMBING & HEATING REBATE 2,000.00 KECK PARKING REPR 1,220.00 KEYSTONE LABORATORIES, INC. SUPP 15.00 KIENOL, ERICA FEE 67.50 KOCH BROTHERS EQUIP 2,450.00 LAMAR COMPANIES ADV 1,350.00 LOCKSPERTS SUPP 82.48 LUBBERT'S MASONRY REBATE 4,000.00 MAGEE CONSTRUCTION REBATE 6,000.00 MAGNETIC FORENSICS USA, INC SERV 1,800.00 MANATT'S INC. SUPP 283.80 MANPOWER, INC TEMP 693.16 MARSDEN BLDG MAINTENANCE LLC SERV 4,311.00 MARTIN BROS DIST CO INC SUPP 1,312.78 MAXIMUM SOLUTIONS, INC SERV 3,250.00 MCDONALD SUPPLY SUPP 124.17 MEDIACOM SERV 120.51 MEISER, DAVID REIMB 63.47 MENARDS SUPP 2,986.15 MIDAMERICAN ENERGY SERV 36,261.79 MIDLAND SCIENTIFIC INC SUPP 135.83 MIDWEST TAPE MTRLS 3,580.09 MILLER, MARK REIMB 112.99 MURPHY TRACTOR & EQUIPMENT PARTS 2,347.56 NAPA AUTO PARTS PARTS 185.59 NASCO SUPP 19.80 NIEDERT CONSTRUCTION CONT 2,755.00 NISSEN, MARK REIMB 257.83 NORTHERN SAFETY TECHNOLOGY INC PARTS 488.40 NORTHLAND PRODUCTS COMPANY SUPP 504.01 Run by Emily Graham on 05/01/2015 11:15:05 AM Page 2 of 4 O'REILLY AUTO PARTS PARTS 67.48 OFFICE EXPRESS SUPP 202.96 OVERHEAD DOOR CO. OF WATERLOO REPR 145.00 P & K MIDWEST INC SUPP 150.62 PAUL'S AMERICAN PLUMBING, LLC REBATE 6,000.00 PER MAR SECURITY SERVICES TEMP 1,529.73 PESTICIDE BUREAU SUPP 15.00 PIONEER MANUFACTURING COMPANY SUPP 590.00 INC PLUMB TECH INC. REBATE 1,948.00 POM, INCORPORATED SUPP 81.91 POSTMASTER SUPP 950.00 PPG ARCHITECTURAL FINISHES SUPP 139.53 QUAD CITY TESTING LABORATORY, SUPP 299.00 R & R SPECIALTIES, INC SUPP 68.60 RALLY APPRAISAL LLC SUPP 375.00 RITE PRICE OFFICE SUPPLY, INC SUPP 273.26 RITLAND+KUIPER LANDSCAPE CONT 1,105.00 ROBBY'S SALES & SERVICE REPR 37.47 SADLER POWER TRAIN SUPP 468.30 SAM ANNIS & COMPANY SUPP 19.75 SCHUMACHER ELEVATOR CO., INC. MAINT 3,855.35 SCOT'S SUPPLY SUPP 257.97 SECRETARY OF STATE SERV 30.00 SEDONA STAFFING SERVICES TEMP 299.00 SHANKLE, KENT REIMB 180.19 SHEPARD, RANDY SUPP 219.32 SHIRT SHACK, THE SUPP 1,452.72 SILVER EAGLE HARLEY MAINT 267.90 SILVER TOWNE LP SUPP 277.70 SNYDER & ASSOCIATES CONT 22,100.42 SPILL 911 INC SUPP 171.75 STETSON BUILDING PRODUCTS INC REPR 134.41 SUPERIOR WELDING SUPPLY CO SUPP 453.87 TEAMINTEL, LLC SERV 625.00 TESTAMERICA LABORATORIES, INC. SERV 1,093.58 THOMPSON TRUCK & TRAILER INC PARTS 514.48 THOMSON WEST SERV 694.50 TIMMERMAN GLASS SUPP 540.00 TODD VAN DORN CONSTRUCTION CONT 4,006.93 TOJO CONSTRUCTION CO CONT 19,210.00 TOURNIER MFG INC. TX RBT 9,416.00 TRAINING CENTER, THE SERV 850.00 TREASURER, IOWA STATE UNIVERSITY SUPP 50.00 UNITED PARCEL SERVICE SERV 118.83 USA BLUE BOOK SUPP 427.58 UTILITY EQUIPMENT COMPANY SERV 54.00 VAN METER INDUSTRIAL, INC. PARTS 1,686.40 WAL-MART SUPP 133.78 WATERLOO COMMUNITY SCHOOL SERV 769.40 WATERLOO MILLS COMPANY SUPP 711.00 WATERLOO WATER WORKS SERV 70.47 WATEROUS COMPANY PARTS 2,641.69 WEBER PAPER COMPANY SUPP 1,380.83 WEIDNER, MICHELLE TRVL 170.69 WELLMARK BLUE CROSS & BLUE SHEILD CLAIMS 110,821.62 WELLS FARGO BANK MINNESOTA FEE 1,214,526.25 WILLIAMS, FRANK TX RBT 1,388.00 WINGFOOT COMMERCIAL TIRE REPR 90.00 YOUNG PLUMBING & HEATING CO REBATE 1,243.00 ZEY, RUSTY REIMB 96.16 ZIMMER & FRANCESCON, INC EQUIP 4,092.00 MARY B BARTLING REIMB 87.65 DANIEL BOW REIMB 125.00 MATT GRIMM REIMB 52.00 TOM HAAS REIMB 20.00 NOEL ROBITAILLE REIMB 40.00 WORKERS COMPENSATION 20,725.55 HOUSING AUTHORITY 335,270.63 Total Expenditures Total Receipts PASSED AND ADOPTED THIS 27TH DAY OF APRIL, 2015. Run by Emily Graham on 05/01/2015 11:15:05 AM $3,128,526.84 2,070,325.01 Page 3 of 4 Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2015-276 RESOLUTION APPROVING REQUEST OF ABATE OF IOWA, DISTRICT 16 TO HOLD MOTORCYCLE AWARENESS RIDE ON MAY 16, 2015. WHEREAS, ABATE of Iowa, District 16 has requested that they be allowed to hold a Motorcycle Awareness Ride on May 16, 2015, together with the approval of the Director of Safety Services, and WHEREAS, said event will begin with registration at 11:00 a.m. at the Black Hawk County Courthouse with the ride departing at 12:00 noon and traveling through Evansdale, Waterloo and Cedar Falls, and concluding at Silver Eagle Harley-Davidson. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of ABATE of Iowa, District 16 to hold a Motorcycle Awareness Ride on May 16, 2015, with said event beginning at 11:00 a.m. at the Black Hawk County Courthouse with the ride departing at 12:00 noon and traveling through Evansdale, Waterloo and Cedar Falls, and concluding at Silver Eagle Harley- Davidson, be and the same is hereby approved. PASSED AND ADOPTED this 27th day of April, 2015. Ernest4( dge7,27 G. Clark, Mayor ATTEST: Suzy Sc ares, CMC City Clerk Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2015-277 RESOLUTION APPROVING REQUEST OF 4TH STREET CRUISE COMMITTEE TO HOLD THE 34TH ANNUAL 4TH STREET CRUISE ON MAY 23, 2015. WHEREAS, the 4th Street Cruise Committee has requested that they be allowed to hold the 34th Annual 4th Street Cruise on May 23, 2015 from 12:00 p.m. to 4:00 p.m. in downtown Waterloo, and WHEREAS, said route of the cruise will be cars from the east side traveling from Mulberry Street across the river on 4th Street to Bluff Street and returning on Park Avenue to Mulberry Street, and cars from the west side will be traveling from Bluff Street across the river on 4th Street to Mulberry Street and returning to Bluff Street on 5th Street. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of the 4th Street Cruise Committee to hold the 34th Annual 4th Street Cruise on May 23, 2015 from 12:00 noon to 4:00 p.m. in downtown Waterloo, with cars from the east side traveling from Mulberry Street across the river on 4th Street to Bluff Street and returning on Park Avenue to Mulberry Street, and cars from the west side will be traveling from Bluff Street across the river on 4th Street to Mulberry Street and returning to Bluff Street on 5th Street, be and the same is hereby approved. PASSED AND ADOPTED this 27th day of April, 2015. Ernest G. Clark, Mayor ATTEST: - Suzy Sc ares, CMC City Clerk Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2015-278 RESOLUTION FIXING THE TIME AND PLACE OF HEARING TO BE GIVEN ON APPLICATION OF ELIOT CARMI OF WATERLOO, IOWA TO REZONE 0.48 ACRES FROM "A-1" AGRICULTURAL DISTRICT TO "R-1" ONE AND TWO FAMILY RESIDENCE DISTRICT FOR THE CONTINUED USE OF THE PROPERTY AS A SINGLE FAMILY HOME, GENERALLY LOCATED AT 174 W AIRLINE HIGHWAY, AS MAY 11, 2015, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA, AND INSTRUCTING CITY CLERK TO PUBLISH NOTICE OF HEARING. WHEREAS, the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the llt day of May, 2015, for the purpose of considering and acting upon an application of Eliot Carmi of Waterloo, Iowa to rezone 0.48 acres generally located at 174 W. Airline Highway from "R-1" One and Two Family Residence District for the continued use of the property as a single family home, and legally described as follows: Dean Dale Lot 20 except the South 15 feet, City of Waterloo, Black Hawk County, Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the City Clerk is hereby directed to publish Notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 27th day of April, 2015. ATTEST: Suzy Scha City Cler es, CMC Ernest G. Clark, Mayor Prepared by Suzy Schares, City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2015-279 RESOLUTION FIXING THE TIME AND PLACE OF HEARING TO BE GIVEN CONCERNING A PROPOSAL TO ISSUE AN AMOUNT NOT TO EXCEED $3,360,000 OF PUBLIC FINANCE AUTHORITY MULTIFAMILY HOUSING REVENUE BONDS, SERIES 2015 (TRINITY AFFORDABLE SECTION 8 ASSISTED APARTMENTS PROJECT), AS MAY 11, 2015, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA, AND INSTRUCTING CITY CLERK TO PUBLISH NOTICE OF HEARING. WHEREAS, the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the llt day of May, 2015, for the purpose of considering and acting upon proposal from Trinity Affordable Housing Corporation, an Illinois non- profit corporation, to issue an amount not to exceed $3,360,000 of public finance authority multifamily housing revenue bonds, Series 2015 (Trinity Affordable Section 8 Assisted Apartments Project). NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the City Clerk is hereby directed to publish Notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 27th day of April, 2015. ATTEST: s Suzy S.i . res, CMC City Clerk ‘6" nest G. Clark, ayor NOTICE OF PUBLIC HEARING On Proposed Plans, Specifications, Form of Contract, and Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Construction Bids For the Bag Makeup Door Replacement on Terminal Building In the City of Waterloo, Iowa RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 14th of May, 2015, until 1:00 p.m. for the construction of the Bag Makeup Door Replacement on Terminal Building, as described in detail in the plans and specifications now on file in the Office of the City Clerk. OPENING OF BIDS All proposals received will be opened in the First Floor Conference Room at City Hall in the City of Waterloo, Iowa, on the 14th day of May, 2015, at 1:00 p.m. , local time, and the proposals will be acted upon at such later time and place as may then be fixed. PRE-BID MEETING A pre-bid meeting for this project will NOT be held but contractors are urged to make a site visit and familiarize themselves with existing conditions. Bidders shall arrange an individual site visit prior to Bidding by contacting the Airport Director at (319) 291-4483. PUBLIC HEARING Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above-described improvement project at 5:30 p.m. on May 18, 2015, said hearing to be held in the Council Chambers in the City Hall in said City. The proposed plans, specifications, form of contract, and estimate of cost for said improvements heretofore prepared by the AECOM are now on file in the office of the City Clerk for public examination, and any person interested therein may file written objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the meeting above set forth. SCOPE OF WORK The project is replace two existing roll -up steel doors at the bag makeup area of the terminal building with high speed vinyl roll -up doors. Also, an interior pedestrian door is installed to provide access to the baggage claim with magnetic lock/proximity card reader and keypad tied to the existing airport control system. BEGINNING AND COMPLETION DATES The work under the proposed contract shall be commenced within ten (10) working days after receipt of "Notice to Proceed" and all items shall be completed on or before August 28, 2015. NOTICE OF HEARING Page NPH -1 of 4 AECOM 60338621 METHOD OF PAYMENT TO CONTRACTOR The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety-five percent (95%) of the work as it is completed and materials delivered and work approved. Final payment will be made thirty-one (31) days after completion of the work and acceptance by the Council. Before final payment is made, vouchers showing that all subcontractors and workmen and all persons furnishing materials have been fully paid for such materials and labor will be required unless the City is satisfied that material, men and laborers have been paid. The Contractor is hereby notified that if the City does not have cash on hand to pay monthly pay estimates, according to Chapter 384.57 of the Code of Iowa, payment may be made by anticipatory warrants issued bearing a rate of interest not exceeding that permitted by Chapter 74A, Code of Iowa. PLANS AND SPECIFICATIONS Plans and Specifications governing the construction of the proposed improvements have been prepared by the AECOM, which plans and specifications, and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice, and the proposed contract by reference shall be executed in compliance therewith. Plans and Specifications are available from AECOM upon receipt of a $25.00 refundable deposit. Deposits will be refunded if the plans are returned in usable condition (i.e. free of highlights, ink markings, tears, stickers, water stains and soiling) to the Engineer's Office by the end of the 14 consecutive day after the project has been awarded. No deposits will be refunded for any plans received after the 14 consecutive day, which includes plans returned via mail service. Plan holders are responsible for ascertaining when the project has been awarded. This deposit policy shall also apply to the prime contractor awarded the project for all plans and specifications obtained and distributed by the prime contractor to their subcontractors and suppliers in determining the prime contractor's bid, if the prime contractor wishes for their deposit to be returned. Upon award of project, the prime contractor shall be supplied with the needed number of plans and specifications at no additional cost. CONTRACT AWARD A contract will be awarded to the qualified bidder submitting the lowest total bid. The City reserves the right to reject any or all bids, re -advertise for new bids, and to waive informalities in the bids submitted that might be in the best interest of the City. Bids may be held by the City of Waterloo, Iowa, for a period not to exceed thirty (30) days from the day of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding the contract. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced with the State of Iowa and preference will be given to local domestic labor in the construction of the improvement. PROPOSALS SUBMITTED The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or type the unit bid price and the bid item extension (Unit Price x Estimated Qty) in numerals on the blanks provided. Should there be any discrepancy between the unit bid price and extension, the City of Waterloo shall consider the unit bid price as being the valid unit bid price. NOTICE OF HEARING Page NPH -2 of 4 AECOM 60338621 The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of the Form of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price and Total Bid. The computer-generated spreadsheet shall include all of the information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer-generated spreadsheet, the TOTAL BID (with alternates, if applicable) shall also be indicated in the space(s) provided on the Form of Bid or Proposal. BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the Bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. PERFORMANCE & PAYMENT BONDS The successful bidder will be required to furnish a "Performance Bond" and a "Payment Bond" within ten (10) days after forms are presented to him in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operations of the contractor. MAINTENANCE BOND Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which bond is in addition to the bond given by the Contractor to guarantee the completion of the work. CONTRACT COMPLIANCE PROGRAM / SUBCONTRACTING The program proposes numerical projections regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) as Subcontractors, vendors and suppliers in the performance of Contracts awarded by the City of Waterloo, Iowa. A goal of at least ten percent (10%) for MBE participation on all City funded construction projects that are estimated at $50,000.00 or more. A goal of at least two percent (2%) for WBE participation on all City funded construction projects that are estimated at $50,000.00 or more. Any project funded in part or in total with federal funds shall follow the respective agencies contract compliance program and goals. The Prime Contractor shall make "good -faith efforts" to meet the Contract Compliance MBE/WBE goals. The MBE/WBE subcontractors, suppliers or vendors must provide the Prime Contractor a reasonably competitive price for the service being rendered or the Contractor is not required to accept their bid. PREDETERMINED WAGE RATE Predetermined wage rates do not apply to work on this project. NOTICE OF HEARING AECOM 60338621 Page NPH -3 of 4 LIQUIDATED DAMAGES Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the contractor shall pay to the City Liquidated Damages in the amount of five hundred dollars ($500.00) per day, for each day, as further described herein, in excess of the authorized time. Days beyond the specified completion date for which Liquidated Damages will be charged will be working days that the contractor does, or could have worked, from Monday through Saturday. Sundays will be counted only if work is performed. Partial working days will be considered as a full working day. Days not chargeable for Liquidated Damages will include rain days, Sunday if no work is done, and legal holidays. Working days will cease to be charged when only punch list items remain to be completed. Punch list items do not include contract bid items or approved change/extra work orders. When the Contractor believes the project to be substantially completed, a written notice stating the same shall be submitted to the Engineer and a request made for a Punch List. If the work under the Contract extends beyond the normal construction season for such work the Contractor shall submit to the Engineer in writing a request that working days counted toward the project be suspended until work is resumed the following construction season. This amount is not construed as a penalty. These damages are for the cost to the City of providing the required additional inspection, engineering and contract administration. PRE -CONSTRUCTION CONFERENCE Before the work is commenced on this contract, a conference shall be held for the purpose of discussing the contract. The conference shall be attended by the prime contractor, subcontractors and City Officials. RESIDENT BIDDER/NON-RESIDENT BIDDER Attention of bidders is called to compliance with the provisions of the Resident Bidder/Non-Resident Bidder requirements. Each bidder submitting a bid shall execute and include with the bid, a Resident Bidder Certification or a Non -Resident Bidder Certification in the form(s) herein provided. SALES TAX EXEMPTION CERTIFICATES Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase building materials or supplies in the performance of construction contracts let by the City of Waterloo. Published pursuant to the provisions of Division VI of Chapter 384 of the City Code of Iowa and upon order to the City Council of said Waterloo, Iowa, on the day of 2015. CITY OF WATERLOO, IOWA BY: Suzy Schares City Clerk NOTICE OF HEARING AECOM 60338621 Page NPH -4 of 4 Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2015-280 RESOLUTION PRELIMINARILY APPROVING SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE FY - 2015 IDOT COMMERCIAL SERVICE VERTICAL INFRASTRUCTURE PROJECT FOR THE REPLACEMENT OF, AND INSTALLATION OF, DOORS IN THE BAGGAGE MAKEUP AREA, AND THE BAGGAGE CLAIM AREA, OF THE AIRLINE PASSENGER TERMINAL BUILDING AND FIXING THE DATE AND PLACE OF HEARING ON SAID PROJECT, AS MAY 18, 2015, AT 5:30 P.M., IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Airport Director for the Airport Services of said City to prepare proposed Request for Proposals document, specifications, form of contract, etc., in conjunction with the FY2015 IDOT Commercial Service Vertical Infrastructure Project for the City of Waterloo, Iowa, and WHEREAS, said Airport Director for Airport Services did file said Request for Proposals document, specifications, form of contract, etc., in conjunction with the FY2015 IDOT Commercial Service Vertical Infrastructure Project for the City of Waterloo. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That said Request for Proposals document, specifications, form of contract, etc., in conjunction with the FY2015 IDOT Commercial Service Vertical Infrastructure Project for the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. Section 2. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 18th day of May, 2015, for the purpose of holding a public hearing on proposed Request for Proposals document, specifications, form of contract, etc., in conjunction with the FY2015 IDOT Commercial Service Vertical Infrastructure Project for the City of Waterloo, Iowa, with the taking of bids therefore. Section 3. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 27th day of April, 2015. ATTEST: Suzy S hares, MC City C erk nest G. Clark, Mayor NOTICE OF PUBLIC HEARING On Proposed Plans, Specifications, Form of Contract, and Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Construction Bids For the Remove and Replace Windows and Clean and Tuck Point Masonry In the City of Waterloo, Iowa RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 14th of May, 2015, until 1:00 p.m. for the construction of the Remove and Replace Livingston FBO Office Windows, as described in detail in the plans and specifications now on file in the Office of the City Clerk. OPENING OF BIDS All proposals received will be opened in the First Floor Conference Room at City Hall in the City of Waterloo, Iowa, on the 14th day of May, 2015, at 1:00 p.m., local time, and the proposals will be acted upon at such later time and place as may then be fixed. PRE-BID MEETING A pre-bid meeting for this project will NOT be held but contractors are urged to make a site visit and familiarize themselves with existing conditions. Bidders shall arrange an individual site visit prior to Bidding by contacting the Airport Director at (319) 291-4483. PUBLIC HEARING Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above-described improvement project at 5:30 p.m. on May 18, 2015, said hearing to be held in the Council Chambers in the City Hall in said City. The proposed plans, specifications, form of contract, and estimate of cost for said improvements heretofore prepared by the AECOM are now on file in the office of the City Clerk for public examination, and any person interested therein may file written objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the meeting above set forth. SCOPE OF WORK The project is to maintain the office building constructed in 1981. Casement windows located in masonry openings of sizes 4'-4" X 4'-8" and 6'-4" X 4'-8" will be removed and replaced. The entire exterior masonry of the building will be cleaned and resealed. BEGINNING AND COMPLETION DATES The work under the proposed contract shall be commenced within ten (10) working days after receipt of "Notice to Proceed" and all items shall be completed on or before August 28, 2015. NOTICE OF HEARING Page NPH -1 of 4 AECOM 60338621 METHOD OF PAYMENT TO CONTRACTOR The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety-five percent (95%) of the work as it is completed and materials delivered and work approved. Final payment will be made thirty-one (31) days after completion of the work and acceptance by the Council. Before final payment is made, vouchers showing that all subcontractors and workmen and all persons furnishing materials have been fully paid for such materials and labor will be required unless the City is satisfied that material, men and laborers have been paid. The Contractor is hereby notified that if the City does not have cash on hand to pay monthly pay estimates, according to Chapter 384.57 of the Code of Iowa, payment may be made by anticipatory warrants issued bearing a rate of interest not exceeding that permitted by Chapter 74A, Code of Iowa. PLANS AND SPECIFICATIONS Plans and Specifications governing the construction of the proposed improvements have been prepared by the AECOM, which plans and specifications, and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice, and the proposed contract by reference shall be executed in compliance therewith. Plans and Specifications are available from AECOM upon receipt of a $25.00 refundable deposit. Deposits will be refunded if the plans are returned in usable condition (i.e. free of highlights, ink markings, tears, stickers, water stains and soiling) to the Engineer's Office by the end of the 14m consecutive day after the project has been awarded. No deposits will be refunded for any plans received after the 14 consecutive day, which includes plans returned via mail service. Plan holders are responsible for ascertaining when the project has been awarded. This deposit policy shall also apply to the prime contractor awarded the project for all plans and specifications obtained and distributed by the prime contractor to their subcontractors and suppliers in determining the prime contractor's bid, if the prime contractor wishes for their deposit to be returned. Upon award of project, the prime contractor shall be supplied with the needed number of plans and specifications at no additional cost. CONTRACT AWARD A contract will be awarded to the qualified bidder submitting the lowest total bid. The City reserves the right to reject any or all bids, re -advertise for new bids, and to waive informalities in the bids submitted that might be in the best interest of the City. Bids may be held by the City of Waterloo, Iowa, for a period not to exceed thirty (30) days from the day of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding the contract. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced with the State of Iowa and preference will be given to local domestic labor in the construction of the improvement. PROPOSALS SUBMITTED The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or type the unit bid price and the bid item extension (Unit Price x Estimated Qty) in numerals on the blanks provided. Should there be any discrepancy between the unit bid price and extension, the City of Waterloo shall consider the unit bid price as being the valid unit bid price. NOTICE OF HEARING Page NPH -2 of 4 AECOM 60338621 The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of the Form of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price and Total Bid. The computer-generated spreadsheet shall include all of the information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer-generated spreadsheet, the TOTAL BID (with alternates, if applicable) shall also be indicated in the space(s) provided on the Form of Bid or Proposal. BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the Bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. PERFORMANCE & PAYMENT BONDS The successful bidder will be required to furnish a "Performance Bond" and a "Payment Bond" within ten (10) days after forms are presented to him in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operations of the contractor. MAINTENANCE BOND Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which bond is in addition to the bond given by the Contractor to guarantee the completion of the work. CONTRACT COMPLIANCE PROGRAM / SUBCONTRACTING The program proposes numerical projections regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) as Subcontractors, vendors and suppliers in the performance of Contracts awarded by the City of Waterloo, Iowa. A goal of at least ten percent (10%) for MBE participation on all City funded construction projects that are estimated at $50,000.00 or more. A goal of at least two percent (2%) for WBE participation on all City funded construction projects that are estimated at $50,000.00 or more. Any project funded in part or in total with federal funds shall follow the respective agencies contract compliance program and goals. The Prime Contractor shall make "good -faith efforts" to meet the Contract Compliance MBE/WBE goals. The MBE/WBE subcontractors, suppliers or vendors must provide the Prime Contractor a reasonably competitive price for the service being rendered or the Contractor is not required to accept their bid. NOTICE OF HEARING Page NPH -3 of 4 AECOM 60338621 PREDETERMINED WAGE RATE Predetermined wage rates do not apply to work on this project. LIQUIDATED DAMAGES Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the contractor shall pay to the City Liquidated Damages in the amount of five hundred dollars ($500.00) per day, for each day, as further described herein, in excess of the authorized time. Days beyond the specified completion date for which Liquidated Damages will be charged will be working days that the contractor does, or could have worked, from Monday through Saturday. Sundays will be counted only if work is performed. Partial working days will be considered as a full working day. Days not chargeable for Liquidated Damages will include rain days, Sunday if no work is done, and legal holidays. Working days will cease to be charged when only punch list items remain to be completed. Punch list items do not include contract bid items or approved change/extra work orders. When the Contractor believes the project to be substantially completed, a written notice stating the same shall be submitted to the Engineer and a request made for a Punch List. If the work under the Contract extends beyond the normal construction season for such work the Contractor shall submit to the Engineer in writing a request that working days counted toward the project be suspended until work is resumed the following construction season. This amount is not construed as a penalty. These damages are for the cost to the City of providing the required additional inspection, engineering and contract administration. PRE -CONSTRUCTION CONFERENCE Before the work is commenced on this contract, a conference shall be held for the purpose of discussing the contract. The conference shall be attended by the prime contractor, subcontractors and City Officials. RESIDENT BIDDER/NON-RESIDENT BIDDER Attention of bidders is called to compliance with the provisions of the Resident Bidder/Non-Resident Bidder requirements. Each bidder submitting a bid shall execute and include with the bid, a Resident Bidder Certification or a Non -Resident Bidder Certification in the form(s) herein provided. SALES TAX EXEMPTION CERTIFICATES Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase building materials or supplies in the performance of construction contracts let by the City of Waterloo. Published pursuant to the provisions of Division VI of Chapter 384 of the City Code of Iowa and upon order to the City Council of said Waterloo, Iowa, on the day of 2014. CITY OF WATERLOO, IOWA BY: NOTICE OF HEARING AECOM 60338621 Suzy Schares City Clerk Page NPH -4 of 4 Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2015-281 RESOLUTION PRELIMINARILY APPROVING SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE FY - 2015 IDOT COMMERCIAL SERVICE VERTICAL INFRASTRUCTURE PROJECT FOR THE REMOVAL AND REPLACEMENT OF WINDOWS, AND TO CLEAN AND TUCK POINT MASONRY FOR THE GENERAL AVIATION TERMINAL BUILDING AT WATERLOO REGIONAL AIRPORT AND FIXING THE DATE AND PLACE OF HEARING ON SAID PROJECT, AS MAY 18, 2015, AT 5:30 P.M., IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Airport Director for the Airport Services of said City to prepare proposed Request for Proposals document, specifications, form of contract, etc., in conjunction with the FY2015 IDOT Commercial Service Vertical Infrastructure Project for the City of Waterloo, Iowa, and WHEREAS, said Airport Director for Airport Services did file said Request for Proposals document, specifications, form of contract, etc., in conjunction with the FY2015 IDOT Commercial Service Vertical Infrastructure Project for the City of Waterloo. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That said Request for Proposals document, specifications, form of contract, etc., in conjunction with the FY2015 IDOT Commercial Service Vertical Infrastructure Project for the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. Section 2. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 18th day of April, 2015, for the purpose of holding a public hearing on proposed Request for Proposals document, specifications, form of contract, etc., in conjunction with the FY2015 IDOT Commercial Service Vertical Infrastructure Project for the City of Waterloo, Iowa, with the taking of bids therefore. Section 3. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 27th day of April, 2015. Ernest G. Clark, Mayor ATTEST: Suzy c res, CMC City Cle k NOTICE OF PUBLIC HEARING On Proposed Plans, Specifications, Form of Contract, and Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Construction Bids For the EPA RICE NESHAP Airport Emergency Generator Upgrade In the City of Waterloo, Iowa RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 14th of May, 2015, until 1:00 p.m. for the construction of the EPA RICE NESHAP Airport Emergency Generator Upgrade, as described in detail in the plans and specifications now on file in the Office of the City Clerk. OPENING OF BIDS All proposals received will be opened in the First Floor Conference Room at City Hall in the City of Waterloo, Iowa, on the 14th day of May, 2015, at 1:00 p.m., local time, and the proposals will be acted upon at such later time and place as may then be fixed. PRE-BID MEETING A pre-bid meeting for this project will NOT be held but contractors are urged to make a site visit and familiarize themselves with existing conditions. Bidders shall arrange an individual site visit prior to Bidding by contacting the Airport Director at (319) 291-4483. PUBLIC HEARING Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above-described improvement project at 5:30 p.m. on May 18, 2015, said hearing to be held in the Council Chambers in the City Hall in said City. The proposed plans, specifications, form of contract, and estimate of cost for said improvements heretofore prepared by the AECOM are now on file in the office of the City Clerk for public examination, and any person interested therein may file written objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto at the meeting above set forth. SCOPE OF WORK This project consists of the modifications necessary to bring the emergency generator into compliance with EPA RICE NESHAP. Modifications to include: replacing muffler with catalytic converter, addition of data logger, addition of thermo-coupler to monitor exhaust temperature, addition of a closed crankcase vent and other modifications necessary for this upgrade. BEGINNING AND COMPLETION DATES The work under the proposed contract shall be commenced within ten (10) working days after receipt of "Notice to Proceed" and all items shall be completed on or before August 28, 2015. NOTICE OF HEARING Page NPH -1 of 4 AECOM 60338621 METHOD OF PAYMENT TO CONTRACTOR The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety-five percent (95%) of the work as it is completed and materials delivered and work approved. Final payment will be made thirty-one (31) days after completion of the work and acceptance by the Council. Before final payment is made, vouchers showing that all subcontractors and workmen and all persons furnishing materials have been fully paid for such materials and labor will be required unless the City is satisfied that material, men and laborers have been paid. The Contractor is hereby notified that if the City does not have cash on hand to pay monthly pay estimates, according to Chapter 384.57 of the Code of Iowa, payment may be made by anticipatory warrants issued bearing a rate of interest not exceeding that permitted by Chapter 74A, Code of Iowa. PLANS AND SPECIFICATIONS Plans and Specifications governing the construction of the proposed improvements have been prepared by the AECOM, which plans and specifications, and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice, and the proposed contract by reference shall be executed in compliance therewith. Plans and Specifications are available from AECOM upon receipt of a $25.00 refundable deposit. Deposits will be refunded if the plans are returned in usable condition (i.e. free of highlights, ink markings, tears, stickers, water stains and soiling) to the Engineer's Office by the end of the le consecutive day after the project has been awarded. No deposits will be refunded for any plans received after the 14 consecutive day, which includes plans returned via mail service. Plan holders are responsible for ascertaining when the project has been awarded. This deposit policy shall also apply to the prime contractor awarded the project for all plans and specifications obtained and distributed by the prime contractor to their subcontractors and suppliers in determining the prime contractor's bid, if the prime contractor wishes for their deposit to be returned. Upon award of project, the prime contractor shall be supplied with the needed number of plans and specifications at no additional cost. CONTRACT AWARD A contract will be awarded to the qualified bidder submitting the lowest total bid. The City reserves the right to reject any or all bids, re -advertise for new bids, and to waive informalities in the bids submitted that might be in the best interest of the City. Bids may be held by the City of Waterloo, Iowa, for a period not to exceed thirty (30) days from the day of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding the contract. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced with the State of Iowa and preference will be given to local domestic labor in the construction of the improvement. PROPOSALS SUBMITTED The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or type the unit bid price and the bid item extension (Unit Price x Estimated Qty) in numerals on the blanks provided. Should there be any discrepancy between the unit bid price and extension, the City of Waterloo shall consider the unit bid price as being the valid unit bid price. NOTICE OF HEARING Page NPH -2 of 4 AECOM 60338621 The bidder has the option to submit a computer-generated spreadsheet in lieu of the portion of the Form of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price and Total Bid. The computer-generated spreadsheet shall include all of the information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer-generated spreadsheet, the TOTAL BID (with alternates, if applicable) shall also be indicated in the space(s) provided on the Form of Bid or Proposal. BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the Bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. PERFORMANCE & PAYMENT BONDS The successful bidder will be required to furnish a "Performance Bond" and a "Payment Bond" within ten (10) days after forms are presented to him in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operations of the contractor. MAINTENANCE BOND Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which bond is in addition to the bond given by the Contractor to guarantee the completion of the work. CONTRACT COMPLIANCE PROGRAM / SUBCONTRACTING The program proposes numerical projections regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) as Subcontractors, vendors and suppliers in the performance of Contracts awarded by the City of Waterloo, Iowa. A goal of at least ten percent (10%) for MBE participation on all City funded construction projects that are estimated at $50,000.00 or more. A goal of at least two percent (2%) for WBE participation on all City funded construction projects that are estimated at $50,000.00 or more. Any project funded in part or in total with federal funds shall follow the respective agencies contract compliance program and goals. The Prime Contractor shall make "good -faith efforts" to meet the Contract Compliance MBE/WBE goals. The MBE/WBE subcontractors, suppliers or vendors must provide the Prime Contractor a reasonably competitive price for the service being rendered or the Contractor is not required to accept their bid. NOTICE OF HEARING Page NPH -3 of 4 AECOM 60338621 PREDETERMINED WAGE RATE Predetermined wage rates do not apply to work on this project. LIQUIDATED DAMAGES Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the contractor shall pay to the City Liquidated Damages in the amount of five hundred dollars ($500.00) per day, for each day, as further described herein, in excess of the authorized time. Days beyond the specified completion date for which Liquidated Damages will be charged will be working days that the contractor does, or could have worked, from Monday through Saturday. Sundays will be counted only if work is performed. Partial working days will be considered as a full working day. Days not chargeable for Liquidated Damages will include rain days, Sunday if no work is done, and legal holidays. Working days will cease to be charged when only punch list items remain to be completed. Punch list items do not include contract bid items or approved change/extra work orders. When the Contractor believes the project to be substantially completed, a written notice stating the same shall be submitted to the Engineer and a request made for a Punch List. If the work under the Contract extends beyond the normal construction season for such work the Contractor shall submit to the Engineer in writing a request that working days counted toward the project be suspended until work is resumed the following construction season. This amount is not construed as a penalty. These damages are for the cost to the City of providing the required additional inspection, engineering and contract administration. PRE -CONSTRUCTION CONFERENCE Before the work is commenced on this contract, a conference shall be held for the purpose of discussing the contract. The conference shall be attended by the prime contractor, subcontractors and City Officials. RESIDENT BIDDER/NON-RESIDENT BIDDER Attention of bidders is called to compliance with the provisions of the Resident Bidder/Non-Resident Bidder requirements. Each bidder submitting a bid shall execute and include with the bid, a Resident Bidder Certification or a Non -Resident Bidder Certification in the form(s) herein provided. SALES TAX EXEMPTION CERTIFICATES Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase building materials or supplies in the performance of construction contracts let by the City of Waterloo. Published pursuant to the provisions of Division VI of Chapter 384 of the City Code of Iowa and upon order to the City Council of said Waterloo, Iowa, on the day of 2015. CITY OF WATERLOO, IOWA BY: Suzy Schares City Clerk NOTICE OF HEARING Page NPI -1-4 of 4 AECOM 60338621 Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2015-282 RESOLUTION PRELIMINARILY APPROVING SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE FY - 2015 IDOT COMMERCIAL SERVICE VERTICAL INFRASTRUCTURE PROJECT FOR THE EPA RICE NESHAP AIRPORT EMERGENCY GENERATOR UPGRADE PROJECT AT WATERLOO REGIONAL AIRPORT AND FIXING THE DATE AND PLACE OF HEARING ON SAID PROJECT, AS MAY 18, 2015, AT 5:30 P.M., IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA WITH THE TAKING OF BIDS THEREFORE, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Airport Director for the Airport Services of said City to prepare proposed Request for Proposals document, specifications, form of contract, etc., in conjunction with the FY2015 IDOT Commercial Service Vertical Infrastructure Project for the City of Waterloo, Iowa, and WHEREAS, said Airport Director for Airport Services did file said Request for Proposals document, specifications, form of contract, etc., in conjunction with the FY2015 IDOT Commercial Service Vertical Infrastructure Project for the City of Waterloo. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That said Request for Proposals document, specifications, form of contract, etc., in conjunction with the FY2015 IDOT Commercial Service Vertical Infrastructure Project for the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. Section 2. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 18th day of April, 2015, for the purpose of holding a public hearing on proposed Request for Proposals document, specifications, form of contract, etc., in conjunction with the FY2015 IDOT Commercial Service Vertical Infrastructure Project for the City of Waterloo, Iowa, with the taking of bids therefore. Section 3. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 27th day of April, 2015. ATTEST: ICILRgolo Suzy Sch res, MCC City Cle k Ernest ;ree . Clark, Mayor TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 524 /4/ 5 ACC' /346, i/o/ j4 - THIS REQUEST LEFT AFTER THIS REQUEST A/63 _ DATE 7140 Original - Clerk/Finance Cosy - Department FY <4,i 5 BUDGETED EXPENDED YTD NAME(S) AND POSITION(S): Richard Olson DATE: 4/22/15 NAME OF CLASS / MEETING: Relief Valves 101 DESTINATION: In Waterloo. Location TBA with DEPARTURE POINT registration IF NOT WATERLOO: DEPARTURE DATE: May 13, 2015 RETURN DATE: May 13, 2015 DATE(S) OF MEETING: May 13, 2015 PURPOSE OF TRAVEL/TRAINING: 5 hours for Backflow Tester Renewal ---education CEU's WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 135.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 135.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES NO x YES NO 520-14-5200-1346 GRANT REIMBURSABLE REQUIRED CERTIFICATION TOTAL: $ 135.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO - ,2- r) I APPROVE THIS TRAVEL REQUEST MAYOR itb_7/r)- DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Total Backflow Resources, Inc. Relief Valves 101 5 hours for Backflow Tester Renewal Hands on demonstrations of techniques for repairing most common relief valves. Learn the correct techniques for repairing some of the most common an difficult Pressure Differential Relief Valves. ( Febco 860, Ames 4000SS, Watts 909 etc..) Hands on demonstrations of USC Test procedures. Live Demonstration of USC Test Procedures. Including demonstration on 10th Edition updates and reasons for the updates Demonstraions of most common tester Errors. Live examples of the most common tester errors and explanation as to how they can affect the outcome of your test Registration: $135.00 ea. No refunds for cancellations made within 7 days of class. Fee must be paid before a certificate will be issued, unless prior arrangements are approved. Agenda 8:30 — 9:00 AM Registration 9:00 —10:00 Repairing relief vales 10:00 — 10;15 Break 10:15 AM -11:30 AM Repairing relief vales 11:30 Noon - 12:00 PM Lunch provided 12:00 PM - 1:30 PM USC test Procedures 1:30- 1:45 Break 1:45 — 3:00 PM CommonTester Errors 3 :00 PM Closing/CEU's Each paid participate will also ' receive a free set of updated laminated test Procedures Payment Information Check # Online registration and Credit Card payments can be made at www.totalbackflow.com Payment required prior to class Name: f'/t/r ? _.) (54 5e- , City/System: Address: /'6. /6c..,7( 4r 7 Phone` j (f): 33` 7?C Please select a location May 12, 2015--- Iowa City May 13, 2015 ----Waterloo May 14, 2015 Des Moines May 19`h---- Council Bluffs Addresses TBA with registration Return to: Total Backflow Resources Mail: P.O Box 23 Salix, Iowa 51052 Fax: 712-946-5823 Questions? Phone 1-888-305-5292 42407718-3868.1506 Total Backflow Resources, Inc. PO Box 86 Salix, IA 51052-0086 Re -Certification 10*xXx**xxx*xxXx*AUTO**MIXED AADC 601 OLSON RICHARD PO Box 472 Raymond , IA 50667-0472 11.11111.111111111.11.1111111.1111.111.111.11.111111111...11. Relief Valves 101 www.totalbackflow.com PRESORTED FIRST-CLASS MAIL U.S. POSTAGE PAID CLICK2MAIL 22202 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2015 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 /CC)C) - 17-2.2-/c Copy - Department NAME(S) AND POSITION(S): ]Five (5) Waterloo Police Officers DATE: April 22nd, 2015 NAME OF CLASS / MEETING: CTK Advanced Interview and Interrogation School DESTINATION Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 27, 2015 Return Date: May 27th, 2015 DATE(S) OF MEETING: May 27th -28th, 2015 PURPOSE OF TRAVEL: Director Trelka is requesting authorization to send five (5)Officers to CTK Advanced Interview and Interrogation school at Hawkeye Community College, in Waterloo, Iowa. This two day school is taught by CTK Group, who are investigators from the Iowa Division of Criminal Investigation. The attendees will be taught on an advanced level on how to improve their interview and interrogation skills to better improve our ability to solve crimes. The only cost to the training is the registration fee. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $.00 LODGING $.00 MEALS $1000.00 REGISTRATION $.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1000.00 Rental car PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 250.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST B� DEPARTMENT HEAD MAYOR V2-7// DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2015 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 010-11-1200-1346 SW "e) / cry?) (.1.5- 5—, s 2714"�{;?;z-:?0,5 Copy - Department NAME(S) AND POSITION(S): Director Dan Trelka DATE: April 22nd, 2015 NAME OF CLASS / MEETING: Executive Session: Re -Engineering Police Use of Force DESTINATION Washington, DC DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 6th, 2015 Return Date: May 8th 2015 DATE(S) OF MEETING: May 6th -7th, 2015 PURPOSE OF TRAVEL: Director Trelka is requesting authorization to attend the Executive Session Conference: Re -Engineering Police Use of Force, in Washington, DC. At this conference, police executives from the United States and other nations will be brought together to develop new systems and coordinated approaches to use of force training, policy, and supervision. The hotel and flight is a package deal not to exceed $700.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE x PRIVATE VEHICLE x AIRFARE DEPARTING FROM: Minneapolis, Minnesota ESTIMATE OF COST: $350.00 $128.00 LODGING MEALS 50.00 $.00 REGISTRATION 350.00 $. 00 MILEAGE/FUEL TOTAL FOR ALL: $ 878.00 Rental car PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 878.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR 43 - DATE DATE 21/27,h - TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2015_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 a 933 y 14,3 Copy - Department NAME(S) AND POSITION(S): Inv. Pohl Amended DATE: February 11th, 2015 NAME OF CLASS / MEETING: Macintosh and iDevice Training DESTINATION: Madison, Wisconsin DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Amended March22"d, 2015 Return Date: March 26th , 2015 DATE(S) OF MEETING: March 23rd -26th , 2015 PURPOSE OF TRAVEL: Captain Mohlis is requesting authorization to send Inv. J. Pohl to Macintosh and iDevice Training (Cybercop 215 & Cybercop 225) in Madison Wisconsin. This training will introduce Inv. Pohl to various models of Apple hardware that are most likely to be encountered during an investigation. These classes also include the acquisition and analysis of data from non -/OS devices. Inv. Pohl is currently assigned to the Investigations division and does computer forensics. A city vehicle will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $600.00 LODGING $203.00 MEALS $.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 903.00 Rental car PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 903.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE Oir i 7/ Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2015-283 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT TO ROBERT C. HAUPTLY CONSTRUCTION CO. OF WATERLOO, IOWA, AND APPROVING CONTRACT, BONDS AND CERTIFICATE OF INSURANCE IN CONJUNCTION WITH THE 2015 LIFT STATIONS & COMPLAINT MOWINGS WITH COMPLAINT SNOW REMOVALS. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract, Bonds, and Certificate of Insurance with Robert C. Hauptly Construction Co. of Waterloo, Iowa, in the following amounts: Option A - $295.00 per occurrence; Option B - $345.00 per occurrence; Option C - $33.00 per man hour; Option D - $50.00 per acre; and Option E - $33.00 per man hour, in conjunction with the 2015 Lift Stations & Complaint Mowings with Complaint Snow Removals, described in the specifications heretofore adopted by this Council for said project with Resolution No. 2015-260, after public hearing on April 20, 2015 on published notice required by law, be and is hereby awarded, the same being the lowest bid received for said work. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for the said improvements, said contract not to be binding on the City until approved by this Council. PASSED AND ADOPTED this 27th day of April, 2015. c/,444e rnest G. Clark, Mayor ATTEST: Suzy Sc ares, CMC City Cl-rk This Resolution prepared by Suzy Schares, City Clerk, 715 Mulberry Street, Waterloo, Iowa. RESOLUTION NO. 2015-284 RESOLUTION APPROVING CONTRACT FOR GRANT AWARD WITH WATERLOO HOUSING TRUST FUND II (WHTF) AND DIRECTING EXECUTION OF SAID CONTRACT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Contract dated April 27, 2015, for a grant award between Waterloo Housing Trust Fund II and the City of Waterloo Community Development Department to be utilized for repairs to existing single family owner occupied homes, in an amount not to exceed $10,551.00, with no required local match, is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 27th day of April, 2015. hest G. Clar ATTEST: Suzy Sc ares, cLf_A� CMC City Cle k , Mayor Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2015-285 RESOLUTION APPROVING RECOMMENDATION OF AWARD OF CONTRACT TO TWIN CITY TREE SERVICE, LLC, OF WATERLOO, IOWA, AND APPROVING CONTRACT, BONDS AND CERTIFICATE OF INSURANCE IN CONJUNCTION WITH THE 2015 STUMP REMOVAL PROJECT. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: That the Contract, Bonds, and Certificate of Insurance with Twin City Tree Service, LLC of Waterloo, Iowa, in the amount of $72,000, in conjunction with the 2015 Stump Removal Project, described in the specifications heretofore adopted by this Council for said project with Resolution No. 2015-263, after public hearing on April 20, 2015 on published notice required by law, be and is hereby awarded, the same being the lowest bid received for said work. The Mayor and City Clerk are hereby directed to execute contract with the said contractor for the said improvements, said contract not to be binding on the City until approved by this Council. PASSED AND ADOPTED this 27th day of April, 2015. etgLe rnest G. Clark, Mayor ATTEST: Suzy Sc ares, CMC City Cl rk **Munk &ue Cre%end FA* Liehesse ert the Blue Coss and Mtgeid Self Funded Alternate Rates Group Name Account Key Rating Period: City of Waterloo 00014392 07/01/2015 to 06/30/2016 Alternate Benefit Offering OBS #188067-17 / #188067-19 Alliance Select Deductible: $500/$1,000;$1,000/$2,000 Coinsurance: 20% / 40% OPM: $1,000/$2,000;$2,000/$4,000 Office Visit Copay: See OBS BlueRx Complete Deductible: $0 / $0 Copay: $15/$30/$60 FINAL RATES Individual Stop Loss Aggregate Stop Loss Administrative Fees - Health Administrative Fees - PBM Network Access Fee Level Enrollment 150 Single 489 Family 639 Total $100,000 125% w/weekly settlement Consultant Fee Total Administrative Fees Expected Claims Administrative, NAF & Stop Loss Fees Estimated Suggested Rates* Attachment Points Administrative, NAF & Stop Loss Fees Estimated Maximum Liability to Fund* Stop Loss Terms 24/12 Contract No Monthly Aggregate Weekly Draw Fee/Contract $118.60 $2.38 $26.17 $1.91 $0.00 Estimated Annual Premium Based on Current Enrollment $909,425 $18,250 $200,672 $14,646 $0 Single Family $538.22 $1,345.55 $73.04 $182.60 $611.26 $1,528.15 $672.77 $1,681.93 $73.04 $182.60 $745.81 $1,864.53 $149.06 $7.82 *Actual results may vary. Also, rates provided include administrative costs based on the entire group population. Individual Stop Loss includes coverage for Health and Drug and is based on a lifetime maximum of unlimited. Aggregate Stop Loss includes coverage for Health and Drug. The maximum Aggregate reimbursement is unlimited. $1,142,992 $59,964 Annual Projection $8,864,483 $1.202,969 $10,067,452 $11,080,551 $1,202,969 $12,283,520 Employer Signature: Date: Comments: Pharmacy Fee/Contract is an estimate based on account specific member counts at the time the renewal was completed. The account will not be billed the estimated Pharmacy administration Fee/Contract amount. Rather, the account will be billed $0.68 PMPM on its monthly invoice. v4.1.0 Independent Licensee of the Blue Cross and Blue Shield Association Proposal Date: 4/8/2015 Wel ark. , Bit L of Consultant fee, if applicable, is an amount determined by the consultant and employer, and included here for the convenience of the employer to understand the total cost of services from Wellmark and the consultant. The consultant fee will be invoiced by Wellmark pursuant to agreement between Wellmark, Employer and Consultant. Wellmark is not providing any legal or professional advice with regard to compliance of any federal or state law, regulations, or guidance. Law, regulations and guidance on specific provisions has been and will continue to be provided by the appropriate federal and state agencies and regulators. The information provided reflects Wellmark's understanding of the most current information and is subject to change without further notice. Please note that plan benefits, rates, renewal rate adjustments, and rating impact calculations are subject to change and may be revised during a plan's rating period based on guidance and regulations issued by the appropriate federal and state agencies and regulators. Wellmark makes no representation as to the impact of plan changes on a plan's grandfathered status or interpretation or implementation of any other provisions of law or regulation. Wellmark will not determine whether coverage is discriminatory or otherwise in violation of Internal Revenue Code Section 105(h). Wellmark also will not provide any testing for compliance with Internal Revenue Code Section 105(h). Wellmark will not be held liable for any penalties or other losses resulting from any employer offering coverage in violation of section 105(h). Wellmark will not determine whether any change in an Employer Administered Funding Arrangement affects a health plan's grandfathered health plan status under ACA or otherwise complies with ACA. Wellmark will not be held liable for any penalties or other losses resulting from any Employer Administered Funding Arrangement. For purposes of this paragraph, an "Employer Administered Funding Arrangement" is an arrangement administered by an employer in which the employer contributes toward the member's share of benefit costs (such as the member's deductible, coinsurance, or copayments) in the absence of which the member would be financially responsible. An Employer Administrative Funding Arrangement does not include the employer's contribution to health insurance premiums or rates. v4.1.0 Independent Licensee of the Blue Cross and Blue Shield Association Proposal Date: 4/8/2015 We ark. iktarrank Biwa Co are 5.00 Shona an Indapendera Limn:we at the ass zed t34aShia-4 Assc ciat rn, Self Funded Alternate Rates Group Name Account Key Rating Period: City of Waterloo 00014392 07/01/2015 to 06/30/2016 Alternate Benefit Offering OBS #188067-18 / #188067-19 Alliance Select Deductible: $500/$1,000;$1,000/$2,000 Coinsurance: 20% / 40% OPM: $1,000/$2,000;$2,000/$4,000 Office Visit Copay: See OBS BlueRx Complete Deductible: $0 / $0 Copay: $15/$30/$60 FINAL RATES Individual Stop Loss Aggregate Stop Loss Administrative Fees - Health Administrative Fees - PBM Network Access Fee Level Enrollment 150 Single 489 Family 639 Total $100,000 125% w/weekly settlement Consultant Fee Total Administrative Fees Expected Claims Administrative, NAF & Stop Loss Fees Estimated Suggested Rates* Attachment Points Administrative, NAF & Stop Loss Fees Estimated Maximum Liability to Fund* Stop Loss Terms 24/12 Contract No Monthly Aggregate Weekly Draw Fee/Contract $118.60 $2.38 $26.17 $1.91 $0.00 Estimated Annual Premium Based on Current Enrollment $909,425 $18,250 $200,672 $14,646 $0 Single Family $538.22 $1,345.55 $73.04 $182.60 $611.26 $1,528.15 $672.77 $1,681.93 $73.04 $182.60 $745.81 $1,864.53 $149.06 $7.82 *Actual results may vary. Also, rates provided include administrative costs based on the entire group population. Individual Stop Loss includes coverage for Health and Drug and is based on a lifetime maximum of unlimited. Aggregate Stop Loss includes coverage for Health and Drug. The maximum Aggregate reimbursement is unlimited. $1,142,992 $59,964 Annual Projection $8,864,483 $1.202.969 $10,067,452 $11,080,551 $1,202,969 $12,283,520 Employer Signature: Date: Comments: Pharmacy Fee/Contract is an estimate based on account specific member counts at the time the renewal was completed. The account will not be billed the estimated Pharmacy administration Fee/Contract amount. Rather, the account will be billed $0.68 PMPM on its monthly invoice. v4.1.0 Independent Licensee of the Blue Cross and Blue Shield Association Proposal Date: 4/8/2015 Wei ark. Wollmark EWA Crovtand akke Sha "Cf aar I moreert. lr°erme z f he Blue Coy and 81w Sh eie As 'atgri. Consultant fee, if applicable, is an amount determined by the consultant and employer, and included here for the convenience of the employer to understand the total cost of services from Wellmark and the consultant. The consultant fee will be invoiced by Wellmark pursuant to agreement between Wellmark, Employer and Consultant. Wellmark is not providing any legal or professional advice with regard to compliance of any federal or state law, regulations, or guidance. Law, regulations and guidance on specific provisions has been and will continue to be provided by the appropriate federal and state agencies and regulators. The information provided reflects Wellmark's understanding of the most current information and is subject to change without further notice. Please note that plan benefits, rates, renewal rate adjustments, and rating impact calculations are subject to change and may be revised during a plan's rating period based on guidance and regulations issued by the appropriate federal and state agencies and regulators. Wellmark makes no representation as to the impact of plan changes on a plan's grandfathered status or interpretation or implementation of any other provisions of law or regulation. Wellmark will not determine whether coverage is discriminatory or otherwise in violation of Internal Revenue Code Section 105(h). Wellmark also will not provide any testing for compliance with Internal Revenue Code Section 105(h). Wellmark will not be held liable for any penalties or other losses resulting from any employer offering coverage in violation of section 105(h). Wellmark will not determine whether any change in an Employer Administered Funding Arrangement affects a health plan's grandfathered health plan status under ACA or otherwise complies with ACA. Wellmark will not be held liable for any penalties or other losses resulting from any Employer Administered Funding Arrangement. For purposes of this paragraph, an "Employer Administered Funding Arrangement" is an arrangement administered by an employer in which the employer contributes toward the member's share of benefit costs (such as the member's deductible, coinsurance, or copayments) in the absence of which the member would be financially responsible. An Employer Administrative Funding Arrangement does not include the employer's contribution to health insurance premiums or rates. v4.1.0 Independent Licensee of the Blue Cross and Blue Shield Association Proposal Date: 4/8/2015 Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2015-286 RESOLUTION APPROVING RENEWAL OF CONTRACT WITH WELLMARK BLUE CROSS BLUE SHIELD AND DIRECTING EXECUTION OF SAID CONTRACT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the contract dated April 27, 2015, for the renewal of stop loss health insurance for an annual premium of $927,675.00, and to administer the employee health care benefit plan and prescription plan, including administrative and claim services at a cost of $35.90 per employee per month, for the period of July 1, 2015 through June 30, 2016, by and between Wellmark Blue Cross Blue Shield and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 27th day of April, 2015. rnest G. Clark, Mayor ATTEST: Suzy Sc ares, CMC City Clerk LI DELTA DENTAL City of Waterloo Group # 92179 Rating Period 7/1/15 through 6/30/16 Financial Exhibit Experience Period Claims Paid 3/1/14 through 2/28/15 Claims Paid 3/1/14 through 2/28/15 $462,700 Adjustment of Claims to Incurred Basis $14,310 Incurred Claims $477,010 Trend in Claims $25,615 Projected Claims Based on Current Experience $502,626 Claims and Enrollment Fluctuation Adjustment $8,828 Projected Annual Claims Based on Current Enrollment $511,454 Fixed Fees Per Contract Operating Costs $3.77 $29,768 Network Access Fee $0.25 $1,974 Broker Fee $0.00 $0 Subtotal Fixed Fees $4.02 $31,742 Projected Annual Expense $543,196 I acknowledge acceptance of this renewal at the rates shown above. Percent of Premium Contributed by Employer: Single % Family Total Employees Enrolled: Total Employees Eligible: Signature of Group Administrator E -Mail Address Please sign and return to fax # 888-337-5157 DELTA DENTAL OF IOWA Delta Dental PPOSM Current Enrollment Single Family 154 504 Projected Claim Factors 7/1/15 through 6/30/16 Single Family $24.27 $77.15 Fixed Fees Cost Per Contract Current Renewal $3.91 $4.02 Suggested Rates 7/1/15 through 6/30/16 Single Family $25.78 $81.94 Date Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2015-287 RESOLUTION APPROVING RENEWAL OF CONTRACT WITH DELTA DENTAL OF IOWA AND DIRECTING EXECUTION OF SAID CONTRACT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the contract dated April 27, 2015, for the renewal to administer the employee dental health care benefit plan, including administrative and claims services at a cost of $4.02 per employee per month, for the period of July 1, 2015 through June 30, 2016, by and between Delta Dental of Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 27th day of April, 2015. _reetr;ggg/ rnest G. Clark, Mayor ATTEST: Suzy Sc res, CMC City Cle k Prepared by Suzy Schares, City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703. RESOLUTION NO. 2015-288 RESOLUTION APPROVING AMENDED CAFETERIA PLAN FOR THE CITY OF WATERLOO, IOWA. BE IT HEREBY RESOLVED, that the Amendment to the City of Waterloo Cafeteria Benefits Plan (the Amendment) is hereby approved and adopted, and that an authorized representative of the Employer is hereby authorized and directed to execute and deliver to the Administrator of the Plan one or more counterparts of the amendment. The undersigned further certifies that attached hereto is a copy of the Amendment approved and adopted in the foregoing resolution. PASSED AND ADOPTED this 27th day of April, 2015. ).Cg4.40e rnest G. Clark, Mayor ATTEST: Suzy Sc. ares, CMC City Clerk Prepared by Suzy Schares, City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2015-289 RESOLUTION AUTHORIZING THE SALE AND CONVEYANCE OF A CITY -OWNED 30' X 32' METAL POLE BUILDING LOCATED AT 4012 LEVERSEE ROAD, FOR $500.00, AND APPROVE DEVELOPMENT AGREEMENT WITH JEFF WALTERS FOR SAID BUILDING. WHEREAS, the City of Waterloo, Iowa is the owner of property in the City of Waterloo, Iowa, as described below, and WHEREAS, an offer to purchase said pole building has been made by Jeff Walters in the sum of $500.00, and WHEREAS, it is the opinion of this Council that sale and conveyance should be made as proposed. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: 1. The following described property, is not presently needed and will not be needed in the foreseeable future for municipal purposes and its ownership is serving no municipal purpose, and 2. That the offer of Jeff Walters to purchase property for the sum of $500.00, be and it is hereby accepted in accordance with the Development Agreement for the 30' X 32' metal pole building located at 4012 Leversee Road. 3. That the City of Waterloo, Iowa convey said parcel of real property to Eagles Wings 2, LLC by deed. 4. That the Mayor and City Clerk are hereby authorized to execute said development agreement with Jeff Walters. PASSED AND ADOPTED this 27th day of April, 2015. ATTEST: Suzy S City C hares, CMC erk rnest G. Clark, Mayor Prepared by Suzy Schares, City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA, 50703, (319) 291-4323. RESOLUTION NO. 2015-290 RESOLUTION APPROVING LEASE AGREEMENT WITH BECKER-CHAPMAN POST NO. 138 OF THE AMERICAN LEGION TO LEASE 619 FRANKLIN STREET UNTIL MAY 24, 2015 AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Lease Agreement dated April 27, 2015, in the amount of $1.00 for a term ending May 24, 2015, for property located at 619 Franklin Street, by and between Becker -Chapman Post No. 138 of the American Legion of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor and City Clerk authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 27th day of April, 2015. rnest G. Clark, Mayor ATTEST: Suzy Sc res, CMC City Clerk Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2015-291 RESOLUTION APPROVING NOTICE OF INTENT FOR NPDES COVERAGE UNDER GENERAL PERMIT WITH IOWA DEPARTMENT OF NATURAL RESOURCES AND DIRECTING EXECUTION OF SAID NOTICE OF INTENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Notice of Intent for NPDES Coverage Under General Permit dated April 27, 2015, for storm water discharges in conjunction with the F.Y. 2015 Getty Lake Trail, Contract No. 870, by and between the Iowa Department of Natural Resources and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 27th day of April, 2015. rnest G. Clark, Mayor ATTEST: Suzy Sc ares, CMC City Clerk Prepared by Suzy Schares, City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2015-292 RESOLUTION APPROVING DEVELOPMENT AGREEMENT WITH SAN MARNAN MANAGEMENT, LTD F/K/A VGM MANAGEMENT, LTD OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENTS BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Development Agreement dated April 27, 2014, for the construction of a 73,048 sq. ft. office expansion at the VGM office complex on San Marnan Drive, adding $6.5 million of taxable value to the site, and offering a grant to purchase property for $750,000, vacating a portion of San Marnan excess right-of-way in near future, and working for extension of Fitzway and Galactic Drive connection, as well as 10 years at 75% tax rebates; and authorize Mayor to execute said document. PASSED AND ADOPTED this 27th day of April, 2015. LgL7 rnest G. Clark, Mayor ATTEST: Suzy Schars, CMC City Clerk Prepared by Suzy Schares, City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2015-293 RESOLUTION APPROVING APPLICATION FOR R.I.S.E. FUNDING FOR IMMEDIATE OPPORTUNITY (VGM) PROJECT-GALACTIC/FITZWAY CONNECTION), AND MEMORANDUM OF UNDERSTANDING WITH IOWA NORTHLAND REGIONAL COUNCIL OF GOVERNMENTS (INRCOG) FOR THE WRITING, PREPERATION, AND SUBMITTAL OF SAID GRANT AND DIRECTING EXECUTION OF SAID MEMORANDUM OF UNDERSTANDING BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Memorandum of Understanding dated April 27, 2015, in an amount not to exceed $2,000.00, for the writing, preparation, and submittal of a R.I.S.E funding requesting approximately $185,000.00 to assist in funding road infrastructure, by and between Iowa Northland Regional Council of Governments (INRCOG) of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 27th day of April, 2015. Ernest G. Clark, Mayor ATTEST: Suzy Sc ares, CMC City Cl rk Prepared by Suzy Schares, City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2015-294 RESOLUTION APPROVING PROFESSIONAL SERVICE AGREEMENT WITH AECOM TECHNICAL SERVICES, INC. OF WATERLOO, IOWA AND DIRECTING EXECUTION OF SAID AGREEMENT BY MAYOR. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Professional Service Agreement dated April 27, 2015, in an amount not to exceed $59,500.00, in conjunction with the F.Y.2015 Biennial Bridge Inspections, by and between AECOM Technical Services, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, be and the same is hereby approved, and the Mayor authorized to execute the same in behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 27th day of April, 2015. AL&Ernest G. Clark, Mayor ATTEST: Suzy Sch: res CMC City Cl-rk BONDS FOR COUNCIL APPROVAL APRIL 27, 2015 RIGHT OF WAY CONSTRUCTION BOND (EXPIRES 4/30/2016) AMOUNT $5,000.00 55-198491 DAVE SCHMITT CONSTRUCTION CO., INC. CEDAR RAPIDS, IA IA 599470 EGGLESTON CONCRETE CONTRACTORS INC. CEDAR RAPIDS, IA 95 -CC -8008-4 JOE JONES dba JONES BROTHERS ASPHALT PAVING COMPANY WATERLOO, IA IA 577627 LES SPEARE dba SPEARE CONSTRUCTION WATERLOO, IA IA 596146 MATTHEW MCROBERS dba MCROBERTS CONSTRUCTION CEDAR FALLS, IA 95 BA K037 4 NINO F COSTARELLA dba CHRISTENSEN BUILDING & CEDAR FALLS, IA REMODELING & REPAIR IA 597492 PM SYSTEMS CORPORTATION dba PATE ASPHALT MARION, IA 82326609 Q3 CONTRACTING, INC. LITTLE CANADA, MN Bd0000060739 ROBERT LUCAS dba LUCAS ASPHALT PAVING EVANSDALE, IA IA 655093 S & D CONSTRUCTION LLC WATERLOO, IA IA 570219 SAMMY DANIELS dba DANIELS HOME IMPROVEMENT & WATERLOO, IA CONSTRUCTION IA 599391 SEEHASE MASONRY, INC. SUMNER, IA 790011283 SHIMP CONSTRUCTION, LLC DES MOINES, IA 95 CC 8149 2 STEVEN MILLER dba MILLER'S CONSTRUCTION CEDAR FALLS, IA 95 02 3294 8 SWEERIN BROTEHRS MASONRY WATERLOO, IA 7900303753 SWICK CABLE CONTRACTORS TIPTON, IA Bd 0000214190 TODD VAN DORN dba TODD VAN DORN CONSTRUCTION CEDAR FALLS, IA Bd 0000433682 TOM GIBERSON dba TOTAL MASONRY CEDAR FALLS, IA 55-212303 TRUEG CUSTOM CONCRETE LLC JESUP, IA BD 0000456559 TURN KEY ASSOCIATES, LLC WATERLOO, IA 2130539 VIETH CONSTRUCTION CORPORATION CEDAR FALLS, IA IA 571754 WATCO CONSTRUCTION INC. WATERLOO, IA IA 580365 WHITNEY BUILDERS INC. CEDAR FALLS, IA 7900401025 WHOLE EXCAVATION LLC HUDSON, IA 55203860 WICKS CONSTRUCTION INC. CEDAR RAPIDS, IA IA 537809 YOUNG PLUMBING & HEATING CO WATERLOO, IA 55-139158 YOUNGBLUT CONTRACTING, INC. WASHBURN, IA April 27, 2015 Dennis Miller 5524 Ford Road Cedar Falls, IA 50613-9356 LIGN;`L AIRPORT CRUISE A NEW ALTITUDE S TBJ: Farm Lease (Revision No: 2) Dear MrMlldr Per our conversation last week, please allow this communication to serve as an update to the following: ➢ All farming operations for the CY-2014 Planting Season have been completed since your final payment received last December; and, • Per our conversation last week, I need to reduce the total number of acres planted for the CY-2015 planting season from 1,336 to 1,309.20, reflecting a decrease of approximately 26.80 acres, reflecting one entire parcel of previously approved farmland. I will then complete the final draft of the farm agreement template that is scheduled to be approved by the Airport Board at their April meeting scheduled for Tuesday, April 28th at 12:00 noon. In said agreement, and since you have already made your initial payment of $187,708.00 earlier this year, I will reduce the total acres on the agreement to 1,309.20 acres, yet I will then also reduce the final anticipated payment from $187,708.00 as per our original arrangement for Payment No: 2, to $178,927.20, reflecting a decrease of approximately $7,530.80 from the Airport's reduction in farm rent, in addition to the $1,250.00 loss that you have incurred to date this spring due to the application of farm chemicals, use of equipment, etc. ➢ This will then revise the original 2015 acreage rent total from the $375,416.00, to a now revised total of $366,635.20. I apologize for any and all confusion. If you find the above terms and the agreement satisfactory, I look forward to working with you to prepare and execute the documents to allow you to continue your farming operation for the 2015 season. If you have any questions, please feel free to contact me anytime at 291-4483, or via my cell phone at 5 9-138: ' • Syik l Keith D. Ka an, MPA, C.M., Director of Aviation CC: 2015 Farm Lease File Office of the Mayor Michelle Weidner, CFO Members, Airport Board Sheila Combs, Bookkeeper 2790t;Prittttilli' Waterloo IA 50703 • P: 319-291-4483 • F: 319-291-4250 • www.FIyALO.com SAM ORM WATERLOO CENTER ION THE ARTS 223 COMMERCIAL ST. FREE ADMISSION