Loading...
HomeMy WebLinkAbout11/16/2015City of Waterloo Finance Committee Open Invoice Report For November 16 2015 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, November 13, 2015 EFT Transactions: Add: Wellmark Weekly Claims Add: Sales Tax 762,258.21 31,350.64 89,230.48 ISubtotal - as of Monday, November 16, 2015 882,839.33 Workers Compensation Issued by TPA Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Payroll 1Bill Payment Total - Monday, November 16, 2015 3,872.86 605.21 1,609,378.25 Payment to Council members or related entities: 2,496,695.65 I THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, November 16, 2015 5:30 PM CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) time for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Page 1 of 67 Roll Call. Moment of Silence. Pledge of Allegiance Carolyn Cole, Ward 2 Council Member Agenda, as proposed or amended. Minutes of November 9, 2015, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. B. Motion to approve the following: 1. TRAVEL REQUESTS a. Lt. Campbell Class/Meeting: Legal Latitude, Ethics and Integrity Destination: St. Paul, MN Dates: December 7-9, Amount not to exceed: $1,023.00 2015 b. Michelle Weidner, Chief Financial Officer Class/Meeting: 20th Annual Governmental GMP Update Destination: Webinar (in office) Dates: December 3, Amount not to exceed: $180.00 2015 c. Steve Hostetler, Permit Writer Class/Meeting: Commercial Energy Inspector Exam Destination: Coralville, IA Dates: November 18, Amount not to exceed: $189.00 2015 d. Mohammad Elahi, Traffic Engineer Page 2 of 67 Class/Meeting: Brown Traffic Products User's Group Destination: Davenport, IA Dates: December 2-3, Amount not to exceed: $355.00 2015 e. Rudy Jones, Communicty Development Director Class/Meeting: 2016 Cedar Valley Coalition Destination: Washington, D.C. Dates: February 22-24, Amount not to exceed: $1,785.00 2015 2. LIQUOR LICENSES a. SIDELINES SPORTS BAR AND GRILL, 814 LAPORTE ROAD Class: C Liquor New Application Includes Sunday Expiration Date: 11/19/2016 3. Motion to approve Cigarette/Tobacco/NicotineNapor Permit Application for Shwe Nyiko Market 911 Commercial Street. Submitted By: Suzy Schares, City Clerk 4. Bonds PUBLIC HEARINGS 2. Demolition services for 330 Irving Street and 1025 Sycamore Stree Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING -No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, e Resolution authorizing to proceed. Motion to receive and file and instruct the City Clerk to read bids Community Planning & Development Director for review. Resolution awarding demolition contract to Frickson Brothers Excavating Iowa for the demolition of 330 Irving Street and 1025 Sycamore Street. in $14,200.00. Submitted By: Noel Anderson -Community Planning and Development Director 3. FY 2016 Levee Tree Clearing (Black Hawk Creek South Side), Contract No. 901 Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. t. tc. and refer to of Evansdale, the amount of Submitted By: Jamie Knutson, PE, Associate Engineer RESOLUTIONS 4. Resolution approving a Memorandum of Understanding (MOU) between the Waterloo Page 3 of 67 Police Department and the Department of Justice, (FBI/ATF) allowing for the repayment of overtime funds, the use of Federal resources, and lease Federal vehicles during investigations of mutual interest. Submitted By:Joe Leibold, Captain of Police Services 5. Resolution approving a Subordination Agreement in consideration for the sum of one dollar ($1.00) and other good and valuable consideration the lien of the City of Waterloo's mortgage with Grand Investments, LLC to the lien of U.S. Bank National Association, and that the lien of the said mortgage of U.S. Bank National Association, shall be prior, paramount and superior to any right title of claim to the said premises of the City of Waterloo, in conjunction with the Grand Crossing Project located at 45 West Jefferson Street, and authorize the Mayor to execute said agreement. Submitted By: Rudy D. Jones, Community Development Director 6. Resolution accepting the proposal by American Airlines, via the United States Department of Transportation, Office of Aviation Analysis, for the continuation of scheduled service between Waterloo and Chicago O'Hare International Airport, via the Essential Air Service program, via Docket No: DOT -OST -2011-0132, to include the approval of the waiver by American Airlines to waive the right to hold -in with a 120 -day notice, and direct the Mayor to send correspondence to the USDOT confirming the support and appreciation by the City and Community of Waterloo for scheduled air service to continue upon the conclusion of the current term of service. Submitted By: Keith Kaspari, Director of Aviation 7. Resolution terminating the 28E agreement with La Porte City, Iowa for inspection services provided by the City of Waterloo effective December 15, 2015. Submitted By: Craig Clark Building Official ORDINANCES 8. An Ordinance amending the 2001 City Code by repealing Title 4, Public Health and Safety, Chapter 4, Litter Control, Subsection 4-4-1 Definitions, Enforcement Authority, in its entirety and insert in lieu thereof a new enforcement authority to Title 4, Public Health and Safety, Chapter 4, Lifter Control, Subsection 4-4-1 Definitions, and amending Chapter 5, Municipal Officials, Subsection, City Attorney, 1 -5D -2D, Additional Duties, in its entirety; and inserting in lieu thereof a new subsection 1 -5D -2D, Additional Duties. Motion to receive, file, consider, and pass for the second time an ordinance amending the 2001 City Code by repealing Title 4, Public Health and Safety, Chapter 4, Litter Control, Subsection 4-4-1 Definitions, Enforcement Authority, in its entirety and insert in lieu thereof a new enforcement authority to Title 4, Public Health and Safety, Chapter 4, Litter Control, Subsection 4-4-1 Definitions, and amending Chapter 5, Municipal Officials, Subsection, City Attorney, 1 -5D -2D, Additional Duties, in its entirety; and inserting in lieu thereof a new subsection 1 -5D -2D, Additional Duties. Motion to suspend the rules. Motion to consider and pass for the third time and adopt the ordinance. Submitted By: Mayor Clark 9. Request to vacate sell and convey a 1,920 square foot portion of an existing alley located north of 1317 West 11th Street to Curtis and Carrie Schultz for $200 Page 4 of 67 and to establish a permanent driveway to an existing detached garage, with a development agreement. Motion to receive, file and consider and pass for the second time an Ordinance approving a request by Curt and Carrie Schultz to vacate a platted 1,920 square foot alley. Motion to suspend the rules. Motion to consider and pass for the third time and adopt the Ordinance. Resolution authorizing sale and conveyance to Curtis and Carrie Schultz in the amount of $200 and requiring the establishment of a permanent paved driveway to and existing detached garage and approving development agreement. Submitted By: Noel Anderson, Community Planning and Development Director OTHER COUNCIL BUSINESS 10. Motion approving Change Order No. 1 for a net increase $174,614.00 for the FY2014 Belt Filter Press Addition, Contract No. 847. Motion approving Change Order No. 1 for a net increase $174,614.00 for the FY2014 Belt Filter Press Addition, Contract No. 847. Submitted By: Brian Rath, Treatment Operations Supervisor ORAL PRESENTATIONS ADJOURNMENT Motion to adjourn. Suzy Schares, CMC City Clerk/Human Resource Director MEETINGS 4:45 p.m. Housing Authority Board Meeting, Harold E. Getty Council Chambers 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers Negotiation Discussion, CLOSED SESSION per Iowa Code Section 20.17(3) - Immediately following council meeting. PUBLIC INFORMATION 1. Communication from the Waterloo Police Department on the notice of death of Adam D. Liddle, Police Officer, effective October 29, 2015 with recommendation of approval of payout of $17,121.08 for unused benefits. Page 5 of 67 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY ,2,0 it, BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 012c( 6-6 Soo /346, (99-4‘2' /78"6" " 3,Q/5" %/1/w Copy - Department NAME(S) AND POSITION(S): Rudy Jones, Community Development Director DATE: November 6, 2015 NAME OF CLASS / MEETING: 2016 Cedar Valley Coalition DESTINATION: Washington, DC DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Feb 18, 2016* RETURN DATE: Feb. 24, 2016 DATE(S) OF MEETING: Feb 22-24, 2015 PURPOSE OF TRAVEL/TRAINING: Travel with the Cedar Valley Coalition Group to meet with Congressional Delegation Members *airfare same price as Feb 22 departure date WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: 770.00 165.00 LODGING 100.00 MEALS REGISTRATION 650.00 MILEAGE/FUEL 100.00 TOTAL FOR ALL: $ 1,785.00 TAXI PARKING AIRFARE MISC/TOLLS 224-32-5850-1346 BUDGET LINE ITEM: BG21A-ADMN X YES YES GRANT REIMBURSABLE NO X REQUIRED CERTIFICATION NO TOTAL: $ 1,785.00 PER PERSON I BELIEVE THIS TRIP SERVES A AND IS NECESSARY. -A,)10 BEN CITY OF WAOO PdBiIC P ICIA TO RPOSE HE DEPARTMENT HEAD //0&•15- DATE /o& i5 DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST t6/%/ - MAY DATE PATTIE MAGEE From: NOEL ANDERSON Sent: Wednesday, October 07, 2015 4:08 PM To: PATTIE MAGEE; MICHELLE WESTPHAL Subject: Fwd: 2016 CVC to DC trip date set; need hotel commitments t-tute, )1011 -4 - Fyi on wash DC dates. Sent from my iPhone Begin forwarded message: From: Steve Firman <steve@pmgrx.com> Date: October 4, 2015 at 1:10:09 PM CDT To: CVC Members <pmg@pmgrx.com> Subject: 2016 CVC to DC trip date set; need hotel commitments Friends, We have finally secured tentative rooms at the Washington Court Hotel for close to the preferred dates of the majority of our members — Monday and Tuesday, February 22-24, 2016. We were unable to find lodging for the nights of February 23-25 as originally planned, but the February 22-24 plan worked....go figure. So all of our meetings will be on February 23, as will our reception. If you wish, you could arrange individual meetings with agencies or consultants in DC for the afternoon of the 22th or on the 24th and still be home Wednesday evening. In addition, we were able to maintain the same room rate that we had this year - $319.00 per night plus tax. Tuesdays and Wednesdays in February through May are prime times for the hotels on the Hill, so they are less flexible with their rates. As before, we will need to have commitments from all our members on how many rooms you will need for what nights. ACTION REQUESTED: How many room nights will your organization, city, school, whatever, be able to commit to now? Number of people: How many nights for each date: Monday, February 22 Tuesday, February 23 Total Do you want us to try to include other nights (although the rate may vary) yes no If yes, how many people would stay on: Saturday, February 20 Sunday, February 21 Wednesday, February 24 i Thanks in advance for giving this priority attention. I apologize for the quick turnaround, but it is necessary to contract these rooms right away before someone else snatches them from us. Please respond no later than noon Wednesday, October 7. I don't need names right now, just how many people from your organization and how many nights you can commit to for each of them at this time (if you can provide names, that would be a bonus). As always, we will try to work with changes as the trip grows nearer, but these will be the commitments we will work from should we have to allocate any attrition penalties. Please let me know if you have questions or need more information. Thanks again. Steve 2 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2016_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 1 itf v/73 °= tet, 4A 2- 25?— Copy GCopy - Department NAME(S) AND POSITION(S): Lt. Lisa Campbell DATE: November 6t`', 2015 NAME OF CLASS / MEETING: Legal Latitude, Ethics and Integrity DESTINATION: St. Paul, Minnesota DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: December 6th, 2015 Return Date: December 9th, 2015 DATE(S) OF MEETING: December 7th -9th, 2015 PURPOSE OF TRAVEL: Captain Leibold is requesting authorization to send Lt. Lisa Campbell to Legal Latitude, Ethics and Integrity Training, which is one section of eight classes in Supervision and Management Training being held in St. Paul, Minnesota, and is being put on by BCA Criminal Justice Training on December 7'/7_9th, 2015. This three day class will instruct supervisors about vicarious liability, recognizing and reporting unethical behavior and types of corruption. They will also cover identifying the concepts of discretion, ethical theories and differences between ethics and morals. A city vehicle will be needed for the travel to this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $450.00 LODGING $113.00 MEALS $360.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1023.00 Rental car PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1023.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD IViAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY v``'fs:` BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY J/0 2g 1(w,3t(, , 3osls 7236 %7/7c //-7-/S Copy - Department NAME(S) AND POSITION(S): Steve Hostetler, Permit Writer DATE: 11-5-2015 NAME OF CLASS / MEETING: Commercial Energy Inspector Exam DESTINATION Coralville, Iowa DEPARTURE POINT IF NOT WATERLOO DEPARTURE DATE: 11/18/2015 RETURN DATE: 11/18/2015 DATE(S) OF MEETING: 11/18/2015 PURPOSE OF TRAVEL/TRAINING Required certification WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: LODGING MEALS 189.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 189.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 189.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERL O DEPARTMENT HEAD 3 - /4 DAT K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR \\* /I U/ DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LI ITEM USED FY RP BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010 03 8400 1346 Department NAME(S) AND POSITION(S): Michelle Weidner, Chief Financial Officer DATE: 11/10/2015 NAME OF CLASS / MEETING: 20th Annual Governmental GAAP Update DESTINATION: Webinar — in office DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 12/3/2015 RETURN DATE: 12/3/2015 DATE(S) OF MEETING: 12/3/2015 PURPOSE OF TRAVEL: Class covers governmental auditing and accounting principles update. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: N/A CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 180.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 180.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010 03 8400 1346 x GRANT REIMBURSABLE YES NO x YES NO TOTAL: $ 180.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD /N !a- 75 DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR Ileac DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED A 10 (' 11 1/AO /3i( FY - BUDGETED POOZ) EXPENDED YTD 75"e- THIS REQUEST 3S S LEFT AFTER THIS REQUEST DATE ' v //—l/ 4r - Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Mohammad Elahi — Traffic Engineer DATE: November 10, 2015 NAME OF CLASS / MEETING: Brown Traffic Products User's Group DESTINATION: Davenport, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: December 1, 2015 RETURN DATE: December 3, 2015 DATE(S) OF MEETING: December 2 & 3, 2015 PURPOSE OF TRAVEL/TRAINING: Classroom sessions on innovative technology, informational and technical training, meeting and training with leading industry manufacturers and representatives/employees from other cities throughout Iowa and Illinois. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $225.00 LODGING TAXI $50.00 MEALS PARKING $40.00 REGISTRATION AIRFARE $40.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 355.00 BUDGET LINE ITEM: 266 -17 -7120 -1r5&3 - X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DE • ARTMENT HEA I APPROVE THIS TRAVEL REQUEST ‘g, MAYOR r `\').cl f DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2015-883 RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE DEMOLITION OF 330 IRVING STREET AND 1025 SYCAMORE STREET. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Community Planning and Development Director of the City of Waterloo to prepare proposed plans, specifications, form of contract, etc., in conjunction with the demolition of 330 Irving Street and 1025 Sycamore Street, in the city of Waterloo, Iowa, and WHEREAS, said Community Planning and Development Director did file said plans, specifications, form of contract, etc., in conjunction with the demolition of 330 Irving Street and 1025 Sycamore Street, which were granted preliminary approval on November 2, 2015, and WHEREAS a public hearing, upon notice, was held on November 16, 2015 and no objections were made. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said plans, specifications, form of contract, etc., in conjunction with the demolition of 330 Irving Street and 1025 Sycamore Street, in the City of Waterloo, Iowa, are hereby approved. PASSED AND ADOPTED this 16th day of November 2015. (4/ Ernest G. Clark, Mayor ATTEST: - Ly Schares, CMC City Clerk Bid Tab November 12, 2015 Demolition Services at 330 Irving Street And 1025 Sycamore Street Estimate: $18,500. Bidder Bid Security Bid Amount Frickson Bros. Evansdale, IA Check for $710.00 $14,200.00 Lehman Trucking & Excavating, Inc. Waterloo, IA 5% $23,640.00 Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2015-884 RESOLUTION AUTHORIZING TO PROCEED WITH THE DEMOLITION OF 330 IRVING STREET AND 1025 SYCAMORE STREET. WHEREAS, by Resolution No. 2015-883, plans, specifications, form of contract, etc., in conjunction with the demolition of 330 Irving Street and 1025 Sycamore Street, have been approved and adopted by this Council after the public hearing on November 16, 2015 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said specifications. PASSED AND ADOPTED this 16th day of November 2015. Ernest G. Cl rk, Mayor ATTEST: Suzy Sc ares, CMC City Cle k Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2015-885 RESOLUTION AWARDING DEMOLITION CONTRACT TO FRICKSON BROTHERS EXCAVATING OF EVANSDALE, IOWA FOR THE DEMOLITION OF 330 IRVING STREET AND 1025 SYCAMORE STREET IN THE AMOUNT OF $14,200.00. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Demolition Contract dated November 16, 2015, between Frickson Brothers Excavating of Evansdale, Iowa, and the City of Waterloo, Iowa, for the demolition of 330 Irving Street and 1025 Sycamore street, in the amount of $14,200.00, is hereby approved. PASSED AND ADOPTED this 16th day of November 2015. Ernest G. Clark, Mayor ATTEST:.. Suzy Sc ares, CMC City Cl rk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2015-886 RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE FY 2016 LEVEE TREE CLEARING (BLACK HAWK CREEK SOUTH SIDE), CONTRACT NO. 901. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the City Engineer to prepare proposed plans, specifications, form of contract, etc., in conjunction with the FY2016 Levee Tree Clearing (Black Hawk Creek South Side), Contract No. 901, and WHEREAS, said City Engineer did file said plans, specifications, form of contract, etc., in conjunction with the FY2016 Levee Tree Clearing (Black Hawk Creek South Side), Contract No. 901, which were granted preliminary approval on November 2, 2015, and WHEREAS, a public hearing, upon notice, was held on November 16, 2015 and no objections were made. NOW, THEREFORE, BE IT RSOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said plans, specifications, form of contract, etc., in conjunction with the FY2016 Levee Tree Clearing (Black Hawk Creek South Side), Contract No. 901, in the City of Waterloo, Iowa, are hereby approved. PASSED AND ADOPTED this 16th day of November 2015. Ernest G. Clark, Mayor ATTEST: - Suzy Sc ares, CMC City Cl rk Bid Tab November 12, 2015 FY2016 Levee Tree Clearing (South Side) Contract No. 901 Estimate: $125,000 Bidder Bid Security Bid Amount Twin City Tree Service Waterloo, IA 5% $135,000.00 Peterson Contractors, Inc. Reinbeck, IA 5% $115,000.00 Vieth Construction Corp. Cedar Falls, IA 5% $207.989.00 Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2015-887 RESOLUTION AUTHORIZING TO PROCEED WITH THE FY 2016 LEVEE TREE CLEARING (BLACK HAWK CREEK SOUTH SIDE), CONTRACT NO. 901. WHEREAS, by Resolution No. 2015-886, plans, specifications, form of contract, etc., in conjunction with the FY 2016 Levee Tree Clearing (Black Hawk Creek South Side), Contract No. 901, have been approved and adopted by this Council after the public hearing on November 16, 2015 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said specifications. PASSED AND ADOPTED this 16th day of November 2015. ATTEST: E nest G. Clark, ayor Suzy Sc ares, CMC City Cl rk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2015-888 RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE WATERLOO POLICE DEPARTMENT AND THE DEPARTMENT OF JUSTICE, (FBI/ATF) ALLOWING FOR THE REPAYMENT OF OVERTIME FUNDS, THE USE OF FEDERAL RESOURCES, AND LEASE FEDERAL VEHICLES DURING INVESTIGATIONS OF MUTUAL INTEREST. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Memorandum of Understanding dated November 16, 2015, between the Department of Justice (FBI/ATF) and the Waterloo Police Department, allowing for the repayment of overtime funds, the use of federal resources, and lease of federal vehicles during an investigation of mutual interest, is hereby approved. PASSED AND ADOPTED this 16th day of November 2015. 946, 'Ernest G. Clar , Mayor ATTEST: Suzy Sc —res, CMC City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2015-889 RESOLUTION APPROVING A SUBORDINATION AGREEMENT IN CONSIDERATION FOR THE SUM OF ONE DOLLAR ($1.00) AND OTHER GOOD AND VALUABLE CONSIDERATION THE LIEN OF THE CITY OF WATERLOO'S MORTGAGE WITH GRAND INVESTMENTS, LLC TO THE LIEN OF U.S. BANK NATIONAL ASSOCIATION, AND THAT THE LIEN OF THE SAID MORTGAGE OF U.S. BANK NATIONAL ASSOCIATION, SHALL BE PRIOR, PARAMOUNT AND SUPERIOR TO ANY RIGHT TITLE OF CLAIM TO THE SAID PREMISES OF THE CITY OF WATERLOO, IN CONJUNCTION WITH THE GRAND CROSSING PROJECT LOCATED AT 45 WEST JEFFERSON STREET, AND AUTHORIZE THE MAYOR TO EXECUTE SAID AGREEMENT. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Subordination Agreement, dated November 16, 2015 between U.S. Bank National Association and the City of Waterloo, Iowa, for the sum of one dollar ($1.00) and other good and valuable consideration, that the lien of the City of Waterloo's mortgage with Grand Investments, LLC, to the lien of U.S. Bank National Association, shall be prior, paramount and superior to any right title of claim to the said premises of the City of Waterloo, in conjunction with the Grand Crossing Project located at 45 West Jefferson Street, is hereby approved and the Mayor is authorized and directed to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 16th da of November 2015. ATTEST Suzy Schares, CMC City Clerk rnest G. Clark, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2015-890 RESOLUTION ACCEPTING THE PROPOSAL BY AMERICAN AIRLINES, VIA THE UNITED STATES DEPARTMENT OF TRANSPORTATION, OFFICE OF AVIATION ANALYSIS, FOR THE CONTINUATION OF SCHEDULED SERVICE BETWEEN WATERLOO AND CHICAGO O'HARE INTERNATIONAL AIRPORT, VIA THE ESSENTIAL AIR SERVICE PROGRAM, VIA DOCKET NO: DOT -OST -2011- 0132, TO INCLUDE THE APPROVAL OF THE WAIVER BY AMERICAN AIRLINES TO WAIVE THE RIGHT TO HOLD -IN WITH A 120 -DAY NOTICE, AND DIRECT THE MAYOR TO SEND CORRESPONDENCE TO THE USDOT CONFIRMING THE SUPPORT AND APPRECIATION BY THE CITY AND COMMUNITY OF WATERLOO FOR SCHEDULED AIR SERVICE TO CONTINUE UPON THE CONCLUSION OF THE CURRENT TERM OF SERVICE. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Proposal by American Airlines, via the United States Department of Transportation Office of Aviation analysis, for the continuation of scheduled service between Waterloo and Chicago O'Hare International Airport, via the Essential Air Service Program, via Docket No: DOT -OST -2011-0132, to include the approval of the waiver by American Airlines to waive the right to hold -in with a 120 -day notice, is hereby approved and the Mayor is directed to send correspondence to the United States Department of Transportation confirming the support and appreciation by the City and Community of Waterloo for scheduled air service to continue upon the conclusion of the current term of service. PASSED AND ADOPTED this 16th day of November 2015. (12 nest G. Clark, Mayor ATTEST: uzy Sc I ares, CMC`' City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2015-891 RESOLUTION TERMINATING THE 28E AGREEMENT WITH LA PORTE CITY, IOWA FOR INSPECTION SERVICES PROVIDED BY THE CITY OF WATERLOO EFFECTIVE DECEMBER 15, 2015. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the termination of the 28E Agreement dated April 18, 2011, between the City of La Porte City, Iowa and the City of Waterloo, Iowa, to provide technical and professional assistance for building inspections and plan review, is hereby approved and the termination of said agreement shall be effective on December 15, 2015. PASSED AND ADOPTED this 16th dauof November 2015. ATTEST: -` F_,O zy Sc ares, CMC City Cl rk Ernest G. Clark, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2015-892 RESOLUTION AUTHORIZING SALE AND CONVEYANCE TO CURTIS AND CARRIE SCHULTZ IN THE AMOUNT OF $200 AND REQUIRING THE ESTABLISHMENT OF A PERMANENT PAVED DRIVEWAY TO AN EXISTING DETACHED GARAGE GENERALLY LOCATED NORTH OF 1317 WEST 11TH STREET, AND APPROVING DEVELOPMENT AGREEMENT. WHEREAS, the Development Agreement dated November 16, 2015 between Curtis and Carrie Schultz and the City of Waterloo, Iowa, for the establishment of a permanent paved driveway to an existing detached garage, generally located at an existing alley located north of 1317 West 11th Street, in conjunction with sale and conveyance of real property described below, and WHEREAS, the City shall convey property by quit claim deed to the developer, and WHEREAS, an offer to purchase said certain real property has been made by Curtis and Carrie Schultz for $200.00, as described below, and WHEREAS, a public hearing was held on November 16, 2015, at 5:30 p.m. in the Harold E. Getty Council Chambers, City Hall, Waterloo, Iowa, as provided by law, by the Council of the City of Waterloo, Iowa on the proposal to sell and convey premises owned by the City of Waterloo, Iowa to Curtis and Carrie Schultz, and WHEREAS, it is the opinion of this Council that sale and conveyance should be made as proposed. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA AS FOLLOWS: 1. The following described real property, as fully described in the published notice in the Waterloo Courier on October 30, 2015, is not presently needed and will not be needed in the foreseeable future for municipal purposes and its ownership is serving no municipal purpose, and 2. That the offer of Curtis and Carrie Schultz to purchase real property for the sum of $200.00, be and it is hereby accepted for real property described below: THAT PART OF THE 16 FOOT WIDE PUBLIC ALLEY IN BLOCK 3 OF RUSSELL HEIGHTS LYING EASTERLY OF A LINE DRAWN BETWEEN THE SOUTHWEST CORNER OF LOT 2 OF SAID BLOCK 3 AND THE NORTHWEST CORNER OF LOT 3 OF SAID BLOCK 3 AND LYING WESTERLY OF A LINE DRAWN BETWEEN THE SOUTHEAST CORNER OF LOT 2 OF SAID BLOCK 3 AND THE NORTHEAST CORNER OF LOT 3 OF SAID BLOCK 3, CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA; 3. That the City of Waterloo, Iowa conveys said parcel of real property to Curtis and Carrie Schultz by quit claim deed. 4. That the Mayor and City Clerk are hereby authorized to execute said quit claim deed to Curtis and Carrie Schultz. 5. That the original of said deed fully executed and acknowledged is hereby approved and confirmed by the Council. Resolution No. 2015-892 Page 2 6. That the Community Planning and Development Department is authorized and directed to deliver said quit claim deed of conveyance to Curtis and Carrie Schultz upon receipt in the sum of $200.00. 7. That the Mayor and City Clerk are hereby authorized to execute said Development Agreement with Curtis and Carrie Schultz on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 16thda of November 2015. ATTEST: Suzy Sc ares, CMC City Cl k „aee67 r est G. Clark, Mayor CITY OF WATERLOO, IOWA CITY ATTORNEY'S OFFICE 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4327 Fax (319) 291-4286 November 10, 2015 Mayor Buck Clark and City Council City Hall Waterloo, IA 50703 Dear Mayor Clark and Council Members: I have examined the bonds filed with the City Clerk/Auditor's Office up to the close of business on November 10, 2015. Of the bonds submitted, ere approved and C) were rejected, as shown on the attached list. Very truly yours, Waterloo City Attorney DRZ:sda CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5317 AN ORDINANCE APPROVING A REQUEST BY CURT AND CARRIE SCHULTZ TO VACATE A PLATTED 1,920 SQUARE FOOT ALLEY LOCATED NORTH OF 1317 WEST 11TH STREET. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA AS FOLLOWS: THAT PART OF THE 16 FOOT WIDE PUBLIC ALLEY IN BLOCK 3 OF RUSSELL HEIGHTS LYING EASTERLY OF A LINE DRAWN BETWEEN THE SOUTHWEST CORNER OF LOT 2 OF SAID BLOCK 3 AND THE NORTHWEST CORNER OF LOT 3 OF SAID BLOCK 3 AND LYING WESTERLY OF A LINE DRAWN BETWEEN THE SOUTHEAST CORNER OF LOT 2 OF SAID BLOCK 3 AND THE NORTHEAST CORNER OF LOT 3 OF SAID BLOCK 3, CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA, AND SUBJECT TO A UTILITY EASEMENT BEING RETAINED OVER THE ENTIRE AREA TO BE VACATED; shall be, and the same is hereby vacated, subject to the following condition: 1. That a utility easement be retained over the entire area to be vacated. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: November 9, 2015 November 9, 2015 November 16, 2015 November 16, 2015 PASSED AND ADOPTED this 16th day of November 2015. ATTEST: 1 � Suzy Sc a s, CMC City Cle k �� Ernest G. lark, CERTIFICATE Mayor I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5317, as passed and adopted by the Council of the City of Waterloo, Iowa, on the 16th day of November 2015. Witness my hand and seal of office this 16th day of November 2015. SEAL Suzy Schar s, CMC' City Clerk CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance CITY HALL 715 MULBERRY STREET 50703 Department POLICE Today's Date: 11/3/2015 Effective Date: 10/29/2015 Employment Date: 6/25/2012 Job Title/Classification Police Officer This is to report that the employment of Adam D. Liddle with the City of Waterloo has been severed by reason of: ❑ Retired Disability Related ❑ No ❑ Yes ❑ Resigned ❑ Termination 0 Other Death In accordance with City Policy, it is requested to allow payment which consists of the following: Benefits Total Hours (x) Hourly Rate Total Payout Vacation -Accrued 120.00 $28.89 $ 3,466.80 Vacation -Current 0.00 $28.89 $ Usable Sick Leave 0.00 $28.89 (x) 25% $ - Frozen Sick Leave 0.00 $28.89 (x) _% $ - Personal Hours 0.00 $28.89 $ - Sick Time Pay 0.00 $28.89 $ - Unscheduled Leave 0.00 $28.89 $- Other Pay 472.63 $28.89 $ 13, 654.28 Total Payment $ 17,121.08 Comments: Officer Liddle had 40 hours of unscheduled time remaining but there are 5 Holidays still remaining so there is no payout for unscheduled time. Approved by 04-¢'` Human Resourc s Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward approved form to Department Council Agenda Date: a > 0 AS/400 Status/Accruals ❑ I-9 Date Date 103115- Routing: 1/j