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Home My WebLink About02/22/2016Amended Council Agenda Items Council Meeting Monday, February 22, 2016 MEND To correct wording on Public Hearing #6, to reflect that the project bids were let by the IDOT on February 26, 2016. 6. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Engineer for review. (Project let by the IDOT on February 16, 2016). Submitted by Jeff Bales, Associate Engineer THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, February 22, 2016 5:30 PM CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m_ on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) time for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Page 1 of 94 Roll Call. Prayer or Moment of Silence Pledge of Allegiance Paul Huting, Leisure Services Director Agenda, as proposed or amended Minutes of February 15, 2016, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Resolution approving Order accepting Acknowledgment/Settlement Agreement and check for $300.00 from Corks Grocery, 1956 Lafayette, Waterloo, Iowa 50703 for sale of tobacco to minor violation -first offense. Submitted By: David R. Zellhoefer, City Attorney 3. Resolution approving Order accepting Acknowledgment/Settlement Agreement and check for $300.00 from Dollar General Store #4698, 2935 Logan Ave., Waterloo, Iowa 50703, for sale of tobacco violation -first offense. Submitted By: David R. Zellhoefer, City Attorney 4. Resolution setting the date of public hearing as Thursday, March 10, 2016 at 5:30 p.m. to approve the FYE2017 budget and instruct the City Clerk to publish notice. Submitted By: Michelle Weidner, Chief Financial Officer 5. Resolution setting date of public hearing on the request of Edward Shaw to purchase vacant land acquired through 657A, generally located at 927 Mullan Avenue for the minimum bid of $3,000, as March 7, 2016, and instruct City Clerk to publish notice. Submitted By: Noel Anderson -Community Planning and Development Director 6. Resolution setting the date of public hearing as March 7, 2016 for the sale and conveyance of portions of city owned parcels to the Iowa Department of Transportation, for mutual benefit of said entities, needed as part of the Highway 63 Improvements project from Jefferson Street to Franklin Street; and instruct City Clerk to publish notice. Page 2 of 94 Submitted By: Jeff Bales, Associate Engineer 7. Request from Joe Rolfes for a waiver for a concrete driveway located at 2124 Westview Avenue with the elimination of the sidewalk section due to the inability to meet grade requirements. Submitted By: Eric Thorson, PE, City Engineer B. Motion to approve the following: 1. TRAVEL REQUESTS a. Danielle Rohret, Project Specialist Class/Meeting: HOME Basics Course Destination: Austin, TX Dates: April 8-16, 2016 Amount not to exceed: $2,360.00 b. Director Trelka Class/Meeting: 2016 Iowa Police Chiefs Conference Destination: Coralville, IA Dates: May 17-20, 2016 Amount not to exceed: $750.00 c. Paul Huting, Leisure Services Director Class/Meeting: Iowa Park and Recreation Association Conference Destination: Council Bluffs, IA Dates: March 28-31, Amount not to exceed: $594.04 2016 2. LIQUOR LICENSES a. D'Vine Medical Spa, 2515 Cyclone Drive Class: C Liquor Renewal Application Does not include Sunday Expiration Date: 11/30/2016 b. Tokyo Japanese Steakhouse, 1931 Sears Street Class: C Liquor Renewal Application Includes Sunday Expiration Date: 2/13/2017 c. Prime Mart, 3535 Marigold Drive Class: B Wine / C Beer / E Liquor Renewal Application Includes Sunday Expiration Date: 1/19/2017 d. Elitte Cafe Bar, 1108 Jefferson Street Class: C Liquor Renewal Application Includes Sunday Expiration Date: 2/7/2017 e. Carlos O'Kelly's, 2060 Sovia Drive Class: C Liquor w/Outdoor Service and Catering Renewal Application Includes Sunday Page 3 of 94 Expiration Date: 12/30/2016 f. B & B East, 1615 Bishop Avenue Class: B Wine / C Beer / E Liquor Renewal Application Includes Sunday Expiration Date: 2/13/2017 g. Blessed Sacrament Church, 650 Stephan Avenue Class: Special C Liquor (5 -Day) New Application Expiration Date: 3/7/2016 3. APPOINTMENTS a. Lisa Munoz Board/Commission: Community Development Board Expiration Date: 3/1/2019 New Appointment PUBLIC HEARINGS 2. F.Y. 2016 Flood Control Gatewell Repairs, Contract No. 895 Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Submitted By: Jamie Knutson, PE, Associate Engineer 3. F.Y. 2016 Midport Boulevard Extension Phase III, Contract No. 894 Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Submitted By: Jeff Bales, Associate Engineer 4. Request by Alex Fuller, Love's Travel Stops & Country Stores, for a site plan amendment to the "B -P" Business Park District to allow for the construction of a 7,000 SF retail convenience store/fast food restaurant and 4,975 SF tire service and light truck service center, located at the intersection of Highway 63 and Greyhound Drive, directly to the north of Highway 20. Motion to Receive and file proof of publication of notice of public hearing. HOLD HEARING- No comments on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance amending Page 4 of 94 Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a Site Plan Amendment on Certain Property. Motion to suspend the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted By: Noel Anderson, Community Planning and Development Director 5. Request by Christian Community Development (House of Hope) to rezone approximately 0.71 acres of land from "R-4" Multiple Residence District to "C-1" Neighborhood Commercial District, for the purposes of establishing a group home with office space, located at 845 West 4th Street. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING -No comments on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of the Planning, Programming and Zoning Commission. Motion to receive, file and consider and pass for the first time an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a Rezone of Certain Property. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt the ordinance. Submitted By: Noel Anderson, Community Planning & Development Director 6. F.Y. 2016 Shaulis Road Trail Extension - Phase I, Contract No. 858 Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Submitted By: Jeff Bales, Associate Engineer RESOLUTIONS 7. Motion approving Change Order No. 7 for a net increase of $143,225.71 for the F.Y. 2014 Street Reconstruction Program, Contract No. 859; and authorize the Mayor and City Clerk to execute said document. Submitted By: Dennis Gentz, PE, Assistant City Engineer 8. Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by Aspro, Inc., of Waterloo, Iowa, at a total cost of $8,398,996.75 for the F.Y. 2014 Street Reconstruction Program, Contract No. 859, and receive and file two (2) year maintenance bond. Submitted By: Eric Thorson, PE, City Engineer ORDINANCES 9. An ordinance amending the 2008 Traffic Code by adding Subsection (8) E. Fourth Street to Section 549, Loading Zones. Page 5 of 94 Motion to Receive, file, consider and pass for the first time an ordinance amending the 2008 Traffic Code by adding Subsection (8) E. Fourth St. of Section 549, Loading Zones by inserting - E. Fourth Street - Alley behind 315 E. Fourth Street with a thirty (30) minute time limit. Motion to suspend the rules. Motion to Receive, file, consider and pass for the second and third times and adopt an ordinance amending the 2008 Traffic Code by adding Subsection (8) E. Fourth St. of Section 549, Loading Zones by inserting - E. Fourth Street - Alley behind 315 E. Fourth Street with a thirty (30) minute time limit. Submitted By:Sandie Greco, Traffic Operations Superintendent OTHER COUNCIL BUSINESS 10. Motion to approve Change Order 1 in the amount of $1,066.00 for Young Plumbing & Heating of Waterloo, IA, in conjunction with Waterloo Convention Center Boiler Replacement and authorize Mayor to execute said document. Submitted By: Craig Clark Building Official/Maintenance Administrator 11. Liquor License Renewal application for Class C Liquor License w/Sunday Sales and Outdoor Service for Zentra, 229 E. 4th Street, Expiration 12/19/2016. (Staff recommends denial) ORAL PRESENTATIONS ADJOURNMENT Motion to adjourn. Suzy Schares, CMC City Clerk/Human Resource Director MEETINGS 5:05 p.m. Boards & Commissions Committee, Harold E. Getty Council Chambers 5:10 p.m. Finance Committee Meeting, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Leisure Services Commission Meeting Minutes of April 14, 2015. 2. Leisure Services Commission Meeting Minutes of January 19, 2016. 3. Community Development Board Minutes of January 12, 2016. 4. Community Development Board Public Hearing Minutes January,12,2016. 5. Communication from Waterloo Fire Rescue on the conclusion of employment notice for Jeffrey Ruehs, Fire Lieutenant, effective February 8, 2016 with recommendation of approval of payout of $7,150.08 for unused benefits. Page 6 of 94 City of Waterloo Finance Committee Open Invoice Report For February 22 2016 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, February 19, 2016 EFT Transactions: Friday Total Add Wellmark Weekly Claims Add Republic Parking -Payroll Add Republic Parking -January Expenses Bank Fees 1,180,635.35 • 1,175, 930.49 4,704.86 142, 381.50 • 11,222.98 18,206.85 - Subtotal - as of Monday, February 22, 2016 1,352,446.68 Workers Compensation Issued by TPA Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Payroll 4,171.54 331,229.01 1,846.66 1,597,999.54 Bill Payment Total - Monday, February 22, 2016 3,287,693.43 Payment to Counci members or related entities: TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2016 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1200-1346 -- D — 774 .ZSU� 31',7 Copy - Department NAME(S) AND POSITION(S): Director Dan Trelka DATE 2/15/16 NAME OF CLASS / MEETING: 2016 Iowa Police Chiefs Conference DESTINATION Coralville, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 17th, 2016 Return Date: May 20th, 2016 DATE(S) OF MEETING: May 17ththru20th, 2016 PURPOSE OF TRAVEL: Director Trelka is requesting authorization to attend the 2016 Iowa Police Chiefs Conference in Coralville, Iowa. The featured speaker will be Captain Charles Huth, Kanas City, Missouri Police Department. The conference is a networking tool for Chiefs to discuss current/ future problems and solutions in the law enforcement community. A city vehicle will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $450.00 LODGING $135.00 MEALS $125.00 REGISTRATION $40.00 MILEAGE/FUEL .00 .00 .00 .00 TOTAL FOR ALL: $ 750.00 Metro trans Parking AIRFARE Baggage fee BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 750.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD — I C; - 7� l I APPROVE THIS TRAVEL REQUEST a,,Lerytttc. id-cirsu MAYOR C / C/ DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED v12' 3:2 55'D-70 i ' FY :..`4 4 BUDGETED EXPENDED YTD ,27 74 622 THIS REQUEST mZ 3 (ra0 '" LEFT AFTER THIS REQUEST rStoS DATE 7716•> v? -/7 02 O/(p Original - Clerk/Finance Co. - be••rtment NAME(S) AND POSITION(S): Danielle Rohret, Project Specialist DATE: February 9, 2016 NAME OF CLASS / MEETING: HOME Basics Course DESTINATION: Austin, Texas DEPARTURE POINT IF NOT WATERLOO: Cedar Rapids, Iowa DEPARTURE DATE: April 8, 2016 RETURN DATE: April 16, 2016 DATE(S) OF MEETING: April 13 -April 15 PURPOSE OF TRAVEL/TRAINING National Community Development Association HOME Basics Course 2w� i(JU-C3 5 0)146 kJ/keit-F/0 fr-61,1764-S63 f 6 .)mss "14 1\41r- 86 ?All) 2Y r dirt - a/ -y, /0, /1 i-a?�,2Sv�(iutY. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE X AIRFARE DEPARTING FROM: CID ESTIMATE OF COST: $990 LODGING $80 TAXI $220 MEALS $60 PARKING $300 REGISTRATION $600 AIRFARE $60 MILEAGE/FUEL $50 baggage MISC/TOLLS TOTAL FOR ALL: $ 2,360 224-32-5850-1346 BUDGET LINE ITEM: BG14H.0001 x GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES PUB-• POSE AND IS NECESSARY AND B EFICL TOT E CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST Dki 0 YliUt, W-r/q7-- DEPARTM EAD MAYOR 2-lb•1(p DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 National or D vc o p mm1 Association tion REGISTRATION/PAYMENT Early Registration (register by March 1, 2016) Members: $300 Non -Members: $400 Payment Deadline: March 18, 2016; Payment received after this date will incur a $50 late fee General Registration (March 2 — April 13, 2016) Members: $400 Non -Members: $500 Payment Deadline: April 13, 2016; Payment received after this date will incur a $50 late fee To register go to http://ncdaonline.org/HOME.asp You will have the option to pay by credit card or receive an invoice. QUESTIONS? Contact Steve Gartrell at sgartrell@ncdaonline.org TRAINING SITE The training will be held at the Neighborhood Housing and Community Development Division located at 1000 E. 11th Street, Suite 400A, Austin, TX 78702. Please arrive a few minutes early on the first day of the training for registration purposes. PARKING Parking is available on the north side of the building. From east 11th Street, turn north on Waller Street to pull into the parking lot behind the building. NEARBY HOTELS Training participants are responsible for obtaining their own lodging and transportation to and from the training. The following hotels are within walking distance of the training site. Sheraton Austin Hotel at the Capitol 701 E. 11th Street Austin, TX 78702 512-478-1111 Hotel Eleven 1123 E. 11th Street Austin, TX 78702 512-496-3746 The following hotels are a short cab ride from the training site. Hilton Garden Inn N 500 IH -35 Austin, TX 78701 512-480-8181 La Quinta Inn Austin Capitol 300 E. 11th Street Austin, TX 78701 512-476-1166 NATIONAL COMMUNITY DEVELOPMENT ASSOCIATION HOME Basics Course Course Agenda Breaks will be taken mid-morning and mid-afternoon. Lunch will be on your own from 12:00 - 1:00 on Days One and Two. DAY 1: • The Fundamentals of HOME • Eligible and Prohibited Activities • Eligible Costs • CHDOs • General Program Requirements • Project Requirements DAY 2: • Review of Day One • Project Requirements Continued -Rental Projects -Homeownership Projects -Rehabilitation of Owner -Occupied Housing -Tenant-Based Rental Assistance • Match Requirements DAY 3: • Review of Day 2 • Program Administration • Other Federal Requirements -Lead Based Paint -Labor Relations -Environmental Review -Fair Housing and Equal Opportunity -URA and Section 104(d) • Achieving Quality Administration • Test (Optional) Nation nity Dov fo m HOME Basics Course April 13-15, 2016 Austin, TX Location Neighborhood Housing & CD Division 1000 E. 11th Street, Suite 400A Austin, TX 78702 Course Overview NCDA is pleased to announce the delivery of a three-day basic course on the HOME Investment Partnerships (HOME) Program. The course will provide a basic, but comprehensive overview of the HOME program. This course will include information on: • The fundamentals of the program (history, reading the regulations, and a general overview of the course materials); • Eligible and prohibited activities; • Eligible costs (eligible project costs, CHDO costs, eligible planning and administrative costs, tenant -based rental assistance, and pre -award costs); • CHDOs (overview of the role of CHDOs, certifying CHDOs, special CHDO costs, other special requirements); • General program requirements (program -wide income targeting, distribution of assistance) • Project requirements (general project requirements, rental housing, homeownership, rehabilitation of owner -occupied housing, tenant -based rental assistance). • Match requirements • Program administration (consolidated plan, financial management, working with subrecipients, CHDOs, contractors, owners, developers, and sponsors, monitoring, record keeping, reporting performance); • Complying with other federal requirements • Achieving quality administration The course will be reinforced through in -class exercises. Course participants will also receive a comprehensive training manual that includes the HOME program regulations and important HOME notices. And, for those wishing to receive a "Certificate of Completion," there will be a course exam (which must be taken on site) on the final afternoon of the course. The exam is not mandatory, however, it is an excellent barometer of one's understanding of the program as a whole. CP& February 9, 2016 MEMORANDUM TO: Noel Anderson, Community Planning and Development Director FROM: Danielle Rohret RE: Travel request This travel request includes $990 for lodging and $80 for taxi. I am planning on staying with someone that lives in Austin and that will reduce the lodging request. If I cannot stay with someone else, I will stay at the hotel and the taxi request will be reduced. I included both in the request to cover expenses for the line items when I request reimbursement. The departure/travel day is Friday April 8. The trip is to include one vacation day that I will use Monday April 11. In this way, I will avoid working overtime the week of the 11th. The training itself is 3 days (Wed, Thurs, Friday) with a travel return date of Saturday, April 16 (3 work days + 1 travel day + 1 vacation day=40 hours). Currently, flights are cheaper and shorter out of Cedar Rapids. We will identify the most cost effective method of travel available at the time of final travel approval. TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED O) 37 gio( (340 FY b"='(4' BUDGETED 35—DD' EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 4-L-- ,2-77-1& Copy - Department NAME(S) AND POSITION(S): Paul Huting, Leisure Services Director DATE: March 28-31 NAME OF CLASS / MEETING: Iowa Park and Recreation Association Conference DESTINATION: Council Bluffs, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 3/28/2016 RETURN DATE: 3/31/2016 DATE(S) OF MEETING: 3/28-31/2016 PURPOSE OF TRAVEL: To attend the Iowa Park and Recreation Association Spring Conference. We will host this conference in Waterloo next spring, so we need to be represented. I will present an educational session and chair the awards banquet in Council Bluffs. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ NA YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo PRIVATE VEHICLE ESTIMATE OF COST: 299.04 LODGING 50.00 MEALS 225.00 REGISTRATION 20.00 MILEAGE/FUEL TOTAL FOR ALL: $ 594.04 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-4100-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 0 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST tr-) MAYOR -7/2-2-1/ DATE IPRA 2016 Conference Delegate Registration l Iowa Park & Recreation Association Offic... Page 1 of 2 Home Aquatics Education IPRA 2016 Conference Delegate Registration If paying by check Mail with payment to: Iowa Parks & Recreation Association Attn: Spring Conference 1534 Penrose Street Grinnell IA 50112.1203 * = INCLUDES ONE YEAR IPRA MEMBERSHIP Jobs Board Usemame Password Contact fagot Password? tog in Membership Annual Spring Conference Participant's Name Participant's Title o' Participant's Organization ,o Professional Full Package (Early Bird Exp 03/14/2016) Professional Late Full Packages (after 03/14/2016) Professional Tuesday Only Professional Wedneday Only Professional Thursday Only Student All Days Student One Day Only Special Fees - Institutes, Workshop, & Events Extra Tickets Included in Professional Full Package List Golf Partner (if any) Paul Huting Director of Leisure Services City of Waterloo, Iowa IPRA Member ($210) 0 Non -Member ($355)* ❑ IPRA Member ($260) 0 Non -Member ($405)* ❑ IPRA Member ($125) 0 Non -Member ($270)* 0 IPRA Member ($125) 0 Non -Member ($270)* ❑ IPRA Member ($60) 0 Non -Member ($220)* 0 IPRA Member ($45) 0 Non -Member ($50) ❑ IPRA Member ($20) 0 Non -Member ($20) 0 Golf Outing ($50) ® Wednesday - Parks I Kerrey Bridge I Stadium ($15) ❑ Wednesday - Art ) Unique Signage J Sports Complex ($15) ❑ Thursday AM - Aquatic CEU Workshop ($40) ❑ Tuesday Luncheon ($20) ❑ Wednesday Best of the Best Banquet ($35) ❑ Monday Social ($15) ❑ Tuesday Social ($15) indicates a required field. Payment Information Cost $225.00 Payment Type !By Invoice V Billing Information (Address must match with address on credit card statement) First Name Last Name Huting Paul Address ✓ 1101 Campbell Avenue City (Waterloo State's Iowa Zip Code .� 50701 vi SpringHill Suites Council Bluffs 3216 Plaza View Dr Council Bluffs, Iowa 51501 USA 1-712-256-6500 Plan Your Stay Hotel Website Map & Directions Reservation Confirmation: 91823807 For PAUL HUTING CHECK-IN DATE Monday, March 28, 2016 CHECK-IN TIME 03:00 PM Modify your reservation Dear PAUL HUTING, CHECK-OUT DATE Thursday, March 31, 2016 CHECK-OUT TIME 12:00 PM Cancel your reservation We are pleased to confirm your reservation with SpringHill Suites Council Bluffs. Monday, March 28, 2016 -Thursday, March 31, 2016 Govt/military rate, federal government ID required ESTIMATED GOVERNMENT TAXES & FEES Total for stay (for all rooms) Other Charges Complimentary on-site parking 3 nights 89.00 USD 10.68 USD 299.04 USD Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2016-124 RESOLUTION APPROVING ORDER ACCEPTING ACKNOWLEDGMENT/SETTLEMENT AGREEMENT AND CHECK FOR $300.00 FROM CORK'S GROCERY, 1956 LAFAYETTE, WATERLOO, IOWA 50703 FOR SALE OF TOBACCO TO MINOR VIOLATION, FIRST OFFENSE. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Settle Agreement dated February 22, 2016, for the sale of tobacco to a minor violation, first offense, between Cork's Grocery, 1956 Lafayette, Waterloo, Iowa 50703 and the City of Waterloo, Iowa, is hereby approved and the Mayor is authorized to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 22nd day of February 2016. ATTEST: 0 I AAV tt"`- Quentin Hart, Mayor uzy Scha es, CMC City Cler BEFORE THE WATERLOO CITY COUNCIL IN RE: CORKS GROCERY ORDER ACCEPTING 1956 LAFAYETTE ACKNOWLEDGMENT/SETTLEMENT WATERLOO, IOWA 50703 AGREEMENT—FIRST VIOLATION On this 22nd day of February, 2016, in lieu of a public hearing on the matter, the Waterloo City Council approves the attached Acknowledgment/Settlement Agreement between the above - captioned permittee and the City of Waterloo. Therefore, the Waterloo City Council FINDS that the above -captioned permittee has remitted to the City of Waterloo a civil penalty in the amount of Three Hundred Dollars ($300.00). Be advised that this sanction will count as a First Violation of Iowa Code §453A.2(1), pursuant to Iowa Code §453A.22(2)(a). IT IS, THEREFORE, ORDERED that the judgment in this matter is hereby satisfied. tzfrAT- Quentin Hart, Mayor ATTEST: Suzy Scharer, City Clerk Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2016-125 RESOLUTION APPROVING ORDER ACCEPTING ACKNOWLEDGMENT/SETTLEMENT AGREEMENT AND CHECK FOR $300.00 FROM DOLLAR GENERAL STORE #4698, 2935 LOGAN AVENUE, WATERLOO, IOWA 50703 FOR SALE OF TOBACCO TO MINOR VIOLATION, FIRST OFFENSE. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Settle Agreement dated February 22, 2016, for the sale of tobacco to a minor violation, first offense, between Dollar General Store #4698, 2935 Logan Avenue, Waterloo, Iowa 50703 and the City of Waterloo, Iowa, is hereby approved and the Mayor is authorized to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 22nd day of February 2016. Quentin Hart, Mayor ATTEST: Suzy Sch' res, CMC City Clerk Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. BEFORE THE WATERLOO CITY COUNCIL IN RE: DOLLAR GENERAL STORE #4698 ORDER ACCEPTING 2935 LOGAN AVENUE ACKNOWLEDGMENT/SETTLEMENT WATERLOO, IOWA 50703 AGREEMENT—FIRST VIOLATION On this` L/1-"' day of , 2016, in lieu of a public hearing on the matter, the Waterloo City Council approves the attached Acknowledgment/Settlement Agreement between the above -captioned permittee and the City of Waterloo. Therefore, the Waterloo City Council FINDS that the above -captioned permittee has remitted to the City of Waterloo a civil penalty in the amount of Three Hundred Dollars ($300.00). Be advised that this sanction will count as a First Violation of Iowa Code §453A.2(1), pursuant to Iowa Code §453A.22(2)(a). IT IS, THEREFORE, ORDERED that the judgment in this matter is hereby satisfied. ATTEST: Suzy Scha es, City Clerk C)L_t_tvfELL-- Quentin Hart, Mayor Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2016-127 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON THE REQUEST OF EDWARD SHAW TO PURCHASE CITY OWNED PROPERTY ACQUIRED THROUGH IOWA CODE 657A AND LOCATED AT 927 MULLAN AVENUE FOR THE MINIMUM BID OF $3,000, AS MARCH 7, 2016, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS AT CITY HALL, WATERLOO, IOWA AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa shall meet in Harold E. Getty Council Chambers at City Hall, Waterloo, Iowa at 5:30 p.m. on the 7th day of March, 2016, for the purpose of considering and acting upon the request of Edward Shaw to purchase city owned property located at 927 Mullan Avenue for the minimum bid of $3,000, that was obtained through Section 657A of the Iowa Code, and legally described as follows: Whitney's Subdivision, the Northeast 13 feet of Lot 8, Block 14, and the Southwest 26 feet of Lot 9, Block 14, City of Waterloo, Black Hawk County, Iowa. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 22nd day of February, 2016. Quentin Hart, Mayor ATTEST: Suzy Sc ares, CMC City Cl- k Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-128 RESOLUTION SETTING THE DATE OF PUBLIC HEARING AS MARCH 7, 2016 FOR THE SALE AND CONVEYANCE OF PORTIONS OF CITY OWNED PARCELS TO THE IOWA DEPARTMENT OF TRANSPORTATION, FOR MUTUAL BENEFIT OF SAID ENTITIES, NEEDED AS PART OF THE HIGHWAY 63 IMPROVEMENTS PROJECT FROM JEFFERSON STREET TO FRANKLIN STREET; AND INSTRUCT CITY CLERK TO PUBLISH NOTICE. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa shall meet in Harold E. Getty Council Chambers at City Hall, Waterloo, Iowa at 5:30 p.m. on the 7th day of March, 2016, for the purpose of considering and acting upon the sale and conveyance of portions of city owned parcels to the Iowa Department of Transportation, for mutual benefit of said entities, needed as part of the Highway 63 Improvements project from Jefferson Street to Franklin Street, and legally described as follows: THE FEE SIMPLE TITLE GRANTED IS TO LAND DESCRIBED AS FOLLOWS: BEGINNING AT THE EASTERLY MOST COMER OF SAID LOT 1; THENCE S 41°19'25"W' 140.53 FEET (140 FEET RECORD) ALONG THE SOUTHEASTERLY LINE OF SAID LOT 1 TO THE SOUTHERLY MOST CORNER OF SAID LOT 1; THENCE N 49°00'55"W 6.11 FEET ALONG THE SOUTHWESTERLY LINE OF LOT 1; THENCE N 41°08'37"E 132.88 FEET; THENCE N 01°09'22"W 7.84 FEET; THENCE N 38°22'03"W 9.89 FEET TO THE NORTHEASTERLY IINE OF SAID LOT 1; THENCE S 49°01'49"E 21.55 FEET ALONG SAID NORTHEASTERLY LOT LINE TO THE POINT OF BEGINNING. SAID PARCEL CONTAINS 923 SQUARE FEET. AND A PARCEL OF LAND LOCATED IN PART LOTS 5 AND 6 IN BLOCK 4 OF THE ORIGINAL PLAT OR THE WEST SIDE OF THE CEDAR RIVER IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA AS SHOWN ON ACQUISITION PLAT, EXHIBIT "A", PLAT 1 OF 3, ATTACHED HERETO AND BY REFERENCE MADE A PART HEREOF. THE FEE SIMPLE TITLE GRANTED IS TO LAND DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHERLY MOST CORNER OF SAID LOT 5; THENCE S41°19'25"W 301.17 FEET (300 FEET RECORD) ALONG THE NORTHWESTERLY LINE OF SAID LOTS 5 AND 6 TO THE WESTERLY MOST CORNER OF SAID LOT 6; THENCE S 48°59'21"E 2.40 FEET ALONG THE SOUTHWESTERLY LINE OF SAID LOT 6; THENCE N 41°08'37"E 301.17 FEET TO THE NORTHEASTERLY LINE OF SAID LOT 5; THENCE N 49°01 '49"W 1.45 FEET ALONG SAID NORTHEASTERLY LOT LINE TO THE POINT OF BEGINNING. SAID PARCEL CONTAINS 579 SQUARE FEET. AND A PARCEL OF LAND LOCATED IN PART OF LOT 6 IN BLOCK 10 OF THE Resolution 2016-128 Page 2 ORIGINAL PLAT ON THE WEST SIDE OF THE CEDAR RIVER IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA AS SHOWN ON ACQUISITION PLAT, EXHIBIT "A", PLAT 2 OF 3, ATTACHED HERETO AND BY REFERENCE MADE A PART HEREOF. THE FEE SIMPLE TITLE GRANTED IS TO LAND DESCRIBED AS FOLLOWS: BEGINNING AT THE WESTERLY MOST CORNER OF SAID LOT 6; THENCE S 49°01'49"E 6.88 FEET ALONG THE SOUTHWESTERLY LINE OF SAID LOT 6; THENCE N 11°08'10"E 13.73 FEET; THENCE S 41°11'08"W 11.91 FEET TO THE POINT OF BEGINNING. SAID PARCEL CONTAINS 41 SQUARE FEET. AND A PARCEL OF LAND LOCATED IN PART OF LOTS 3, 4 AND 5 IN BLOCK NUMBER 1 OF JAMES VIRDEN'S ADDITION TO THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA AS SHOWN ON ACQUISITION PLAT, EXHIBIT "A", PLAT 3 OF 3, ATTACHED HERETO AND BY REFERENCE MADE A PART HEREOF. THE FEE SIMPLE TITLE GRANTED IS TO LAND DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHERLY MOST CORNER OF LOT 2, BLOCK 1 OF THE JAMES VIRDEN'S ADDITION TO THE CITY OF WATERLOO; THENCE S 40°29'14"W 45.06 FEET ALONG THE SOUTHEASTERLY LINE OF LOT 3, BLOCK 1, JAMES VIRDEN'S ADDITION TO THE POINT OF BEGINNING; THENCE, CONTINUING S 40° 29'14"W 76.01 FEET ALONG THE SOUTHEASTERLY LINE OF BLOCK 1 OF JAMES VIRDEN'S ADDITION; THENCE N 09°04'16"W 6.29 FEET; THENCE N 41°26'39"E 14.00 FEET; THENCE N 86°26'39"E 4.24 FEET; THENCE N 42°03'15"E 55.00 FEET TO THE POINT OF BEGINNING. SAID PARCEL CONTAINS 125 SQUARE FEET. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 22nd day of February, 2016. Quentin Hart, Mayor - ATTEST: CLP}4:73' uzy Sc -s, CMC City Cl-rk Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2016-129 RESOLUTION APPROVING REQUEST FROM JOE ROLFES FOR A WAIVER FOR A CONCRETE DRIVEWAY WITH THE ELIMINATION OF THE SIDEWALK SECTION, LOCATED AT 2124 WESTVIEW AVENUE. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA: WHEREAS, THE City Engineer has made written application to the City Council asking that Joe Rolfes be authorized and permitted to construct a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, Paragraph 1, located at 2124 Westview Avenue, legally described as follows: Bruggemans Replat of Lot 24 Park View Gardens Lot 4, City of Waterloo, Black Hawk County, Iowa, and WHEREAS, it is the sense of the Council of the City of Waterloo, Iowa, that said request should be granted. NOW, THEREFORE, BE IT RESOLVED that permission is hereby granted to Joe Rolfes to construct a concrete driveway with the elimination of the sidewalk section, located at 2124 Westview Avenue, subject to the following: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. BE IT FURTHER RESOLVED that the City Clerk is authorized and directed to forward a certified copy of this resolution to the Black Hawk County Recorder for recording and the Black Hawk County Auditor for filing in order that this said action may become a matter of official County Record. PASSED AND ADOPTED this 22nd day of February, 2016. ATTEST: c9 Quentin Hart, Mayor Suzy Sch res,— CMC City Cle k CITY OF WATERLOO Council Communication Request from Joe Rolfes for a waiver for a concrete driveway located at 2124 Westview Avenue with the elimination of the sidewalk section due to the inability to meet grade requirements. City Council Meeting: 2/22/2016 Prepared: 2/16/2016 REVIEWERS: Department Reviewer Action Date Engineering Thorson. Eric Rejected 2/17/2016 - 9:49 AM ATTACHMENTS: Description Type D DW Waiver 2124 Westview Ave Cover '[emo SUBJECT: Request from Joe Rolfes for a waiver for a concrete driveway located at 2124 Westview Avenue with the elimination of the sidewalk section due to the inability to meet grade requirements. Submitted by: Submitted By_Eric Thorson, PE, City Engineer Recommended Action: Recommended for approval by the City Engineer. Summary Statement: Background Information: Attached is a request for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk specifications, Section 18, to be located at 2124 Westview Avenue. I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Descriptions: BRUGGEMANS REPLAT OF LOT 24 PARK VIEW GARDENS LOT 4 WAIVER Date: -2- ( 2 - Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: I hereby request a waiver to the driveway and sidewalk specifications for the construction of a CeNc,^driveway or sidewalk located at (concrete or asphalt) 2 t 2- Ct GOesit. (Address) This waiver is needed because of: special surface texture (Le., exposed aggregate, brick stamped pattern, paving brick) to be used on the concrete approach. elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1. asphalt driveway with the elimination of the sidewalk section. placing a driveway or sidewalk on City right of way on an unimproved street. Other: I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, •\)u -ie- ---e Printed Name of Property Owner gnature of Prope Owner FY16 Flood Control Gatewell Repairs Contract No. 895 February 18, 2016 Bid Tab Estimate: $300,000.00 Bid Security Required Bidder Bid Security Bid Amount PCI 5% $410,555.00 Tricon Construction Group Dubuque, IA 5% $493,000.00 WRH, Inc. Amana, IA 5% $422,500.00 Ricklef's Excavating, Anamosa, IA 5% $394,750.00 F.Y. 2016 GATEWELL REPLACEMENT PROJECT BIDTAB CONTRACT #895 BID TOTAL ENGINEER'S ENGINEER'S RICKLEFFS RICKLEFFS PCI PCI WRH WRI-I TRICON TRICON ITEM DESCRIPTION UNIT OUANTITY UNIT PRICE TOTAL EST. UNIT PRICE TOTAL EST. UNIT PRICE TOTAL EST. UNIT PRICE TOTAL EST. UNIT PRICE TOTAL EST. I GATEWELL A-3 LS 1.00 $ 143,000.00 $ 143,000.00 $ 229,500.00 $ 229,500.00 $ 248,945.00 $ 248,945.00 $ 255,500.00 $ 255,500.00 $ 289,800.00 $ 289,800.00 2 GATEWELLB LS 1.00 $ 143,000.00 $ 143,000.00 $ 160,000.00 $ 160,000.00 $ 150,195.00 $ 150,195.00 $ 160,000.00 $ 160,000.00 $ 193,200.00 $ 193,200.00 3 MOBILIZATION LS 1.00 $ 6,500.00 $ 6,500.00 $ 500.00 $ 500.00 $ 2,525.00 $ 2,525.00 $ 2,500.00 $ 2,500.00 $ 2,500.00 $ 2,500.00 4 TRAFFIC CONTROL LS 250.00 $ 30.00 $ 7,500.00 $ 19.00 $ 4,750.00 $ 35.56 $ 8,890.00 $ 18.00 $ 4,500.00 $ 30.00 $ 7,500.00 TOTAL BASE BID $ 300,000.00 $ 394,750.00 $ 410,555.00 $ 422,500.00 $ 493,000.00 FY16 Midport Boulevard Extension Phase III, Contract No. 894 February 18, 2016 Bid Tab Estimate: $775,000.00 Bid Security Required Bidder Bid Security Bid Amount PCI, Inc. Reinbeck, IA 5% $592,448.88 Cunningham Construction Inc. Cedar Falls, IA 5% $573,216.45 Cedar Valley Corp. Waterloo, IA 5% $559,975.14 Vieth Construction Cedar Falls, IA 5% $757,991.56 Pirc Tobin Construction 5% $639,314.63 Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-130 RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC. IN CONJUNCTION WITH THE F.Y. 2016 FLOOD CONTROL GATEWELL REPAIRS, CONTRACT NO. 895. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the City Engineer of said city to prepare proposed plans, specifications, form of contract, etc., in conjunction with the F.Y. 2016 Flood Control Gatewell Repairs, Contract No. 895, in the City of Waterloo, Iowa, and WHEREAS, said City Engineer did file said preliminary plans, specifications, form of contract, etc., in conjunction with the F.Y. 2016 Flood Control Gatewell Repairs, Contract No. 895, and WHEREAS, a public hearing, upon notice was held on February 22, 2016. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said approval of plans, specifications, form of contract, etc. in conjunction with the F.Y. 2016 Flood Control Gatewell Repairs, Contract No. 895, in the City of Waterloo, Iowa, are hereby approved. PASSED AND ADOPTED this 22nd day of February, 2016. Quentin Hart, Mayor ATTEST: Suzy Scha$es, CMC City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-131 RESOLUTION AUTHORIZING TO PROCEED WITH THE F.Y. 2016 MIDPORT BOULEVARD EXTENSION PHASE III, CONTRACT NO. 895. WHEREAS, by Resolution No. 2016-130, plans specifications, form of contract, etc., in conjunction with the F.Y. 2016 Midport Boulevard Extension Phase III, Contract No. 895, have been approved and adopted by this Council after the public hearing on February 22, 2016 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said specifications. PASSED AND ADOPTED this 22nd day of February, 2016. ,.1 Quentin Hart, Mayor ATTEST: Suzy S hares, CMC City C erk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-132 RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC. IN CONJUNCTION WITH F.Y. 2016 MIDPORT BOULEVARD EXTENSION PHASE III, CONTRACT NO. 894. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the City Engineer of said city to prepare proposed plans, specifications, form of contract, etc., in conjunction with the F.Y. 2016 Midport Boulevard Extension Phase III, Contract No. 894, in the City of Waterloo, Iowa, and WHEREAS, said City Engineer did file said preliminary plans, specifications, form of contract, etc., in conjunction with the F.Y. 2016 Midport Boulevard Extension Phase III, Contract No. 894, and WHEREAS, a public hearing, upon notice was held on February 22, 2016. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said approval of plans, specifications, form of contract, etc. in conjunction with the F.Y. 2016 Midport Boulevard Extension Phase III, Contract No. 894, in the City of Waterloo, Iowa, are hereby approved. PASSED AND ADOPTED this 22nd day of February, 2016. Quentin Hart, Mayor ATTEST: Suzy Scha es, CMC City Cler Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-133 RESOLUTION AUTHORIZING TO PROCEED WITH THE F.Y. 2016 MIDPORT BOULEVARD EXTENSION PHASE III, CONTRACT NO. 894. WHEREAS, by Resolution No. 2016-132, plans specifications, form of contract, etc., in conjunction with the F.Y. 2016 Midport Boulevard Extension Phase III, Contract No. 894, have been approved and adopted by this Council after the public hearing on February 22, 2016 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said specifications. PASSED AND ADOPTED this 22nd day of February, 2016. ATTEST: Suzy Schar-s, CMC City Clerk Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-134 RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC. IN CONJUNCTION WITH THE F.Y. 2016 SHAULIS ROAD TRAIL EXTENSION - PHASE I, CONTRACT NO. 858. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the City Engineer of said city to prepare proposed plans, specifications, form of contract, etc., in conjunction with the F.Y. 2016 Shaulis Road Trail Extension - Phase I, Contract No. 858, in the City of Waterloo, Iowa, and WHEREAS, said City Engineer did file said preliminary plans, specifications, form of contract, etc., in conjunction with the F.Y. 2016 Shaulis Road Trail Extension - Phase I, Contract No. 858, and WHEREAS, a public hearing, upon notice was held on February 22, 2016. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said approval of plans, specifications, form of contract, etc. in conjunction with the F.Y. 2016 Shaulis Road Trail Extension - Phase I, Contract No. 858, in the City of Waterloo, Iowa, are hereby approved. PASSED AND ADOPTED this 22nd day of February, 2016. ATTEST: re C..4-4) Quentin Hart, Mayor Suzy Schaes, CMC City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-135 RESOLUTION AUTHORIZING TO PROCEED WITH THE F.Y. 2016 SHAULIS ROAD TRAIL EXTENSION - PHASE I, CONTRACT NO. 858. WHEREAS, by Resolution No. 2016-134, plans specifications, form of contract, etc., in conjunction with the F.Y. 2016 Shaulis Road Trail Extension - Phase I, Contract No. 858, have been approved and adopted by this Council after the public hearing on February 22, 2016 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said specifications. PASSED AND ADOPTED this 22nd day of February, 2016. Quentin Hart, Mayor ATTEST: Suzy Sc ares, CMC City Cl-rk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-136 RESOLUTION APPROVING COMPLETION OF PROJECT AND RECOMMENDATION OF ACCEPTANCE OF WORK FOR WORK PERFORMED BY ASPRO, INC., OF WATERLOO, IOWA, AT A TOTAL COST OF $8,398,996.75 FOR THE F.Y. 2014 STREET RECONSTRUCTION PROGRAM, CONTRACT NO. 859, AND RECEIVE AND FILE TWO (2) YEAR MAINTENANCE BOND. WHEREAS, Aspro, Inc. of Waterloo, Iowa, performed work on the F.Y. 2014 Street Reconstruction Program, Contract No. 859, in the City of Waterloo, Iowa, and WHEREAS, Aspro, Inc. has completed the aforementioned project in accordance with the project plans and specifications. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Certificate of Completion and recommendation of acceptance of work are hereby approved and a two (2) year maintenance bond is hereby received and filed. PASSED AND ADOPTED this 22nd day of February, 2016. Quentin Hart, Mayor ATTEST: Suzy Sch. res, CMC City Cle k CITY OF WATERLOO Council Communication Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by Aspro, Inc., of Waterloo, Iowa, at a total cost of $8,398,996.75 for the F.Y. 2014 Street Reconstruction Program, Contract No. 859. City Council Meeting: 2/22/2016 Prepared: 2/16/2016 SUBJECT: Submitted by: Summary Statement: Source of Funds: Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by Aspro, Inc., of Waterloo, Iowa, at a total cost of $8,398,996.75 for the F.Y. 2014 Street Reconstruction Program, Contract No. 859. Submitted By: Eric Thorson, PE, City Engineer Aspro, Inc. has completed the above referenced project in accordance with the plans and specifications. Transmitted also to the Clerk's Office is the Maintenance Bond that guarantees to remedy any defects in workmanship or materials that may develop in said work within a period of two (2) years from the date of the acceptance of the work under said contract. Local Options Sales Tax MAINTENANCE BOND KNOW ALL MEN BY THESE PRESENTS: Bond No. 2182609 That. Aspro, Inc. of Waterloo. IA as Principal, and the North American Specialty Insurance Company are held and firmly bound unto City of Waterloo, IA penal sum of as Surety, in the Eight Million Three Hundred Ninety Eight Thousand Nine Hundred Ninety Six Dollars and 75/100 ($ 8,398,996.75 Dollars, lawful money of the United States of America, for the payment of which, well and truly to be made, the Principal and Surety bind themselves, their and each of their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. Whereas, the said Principal entered into a certain contract. with City of Waterloo, IA To furnish all the material and labor necessary for the construction of F.Y. 2014 Street Reconstruction Program - Contract No. 859, Waterloo, IA in Waterloo, IA In conformity with certain specifications; and Whereas, a further condition of said contract is that the said Principal should furnish a bond in indemnity, guaranteeing to remedy any defects in workmanship or materials that may develop in said work within a period of Two ( 2 ) years from the date of acceptance of the work under said contract; and Whereas, the said North American Specialty Insurance Company for a valuable consideration, has agreed to_join with said Principal in such bond or guarantee, indemnifying said City of Waterloo, IA Now, therefore, the condition of this obligation is such, that if the said Principal shall, at his own cost and expense, remedy any and all defects that may develop in said work within the period of Two ( 2 ) years from the date of acceptance of the work under said contract, by reason of bad workmanship or poor material used in the construction of said work, and shall keep all work in continuous good repair during said period, and shall in all other respects, comply with all the terms and conditions of said contract with respect to maintenance and repair of said work, then this obligation to be null and void; otherwise to be and remain in full force and virtue in law. n A In Witness whereof, we have hereunto set our hands and seals this )-07- day -0 day of F.4/CA6%? Appr,ye3d as7 oetpc- tri, ir 141V L- 2z -cc Aspro, Inc. pal North Ahterican Specialty I _Suret Diane R. Young ottluarrrni ra e Companyz4 ti 3t�at+i'bi T ��% c%W? SEAL Jn .`G 4i,, Q i G"••yAMPs.� a'. N y in-Fats,//,�bONlfll�N�? NAS SURETY GROUP NORTH AMERICAN SPECIALTY INSURANCE COMPANY WASHINGTON INTERNATIONAL INSURANCE COMPANY GENERAL POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS, THAT North American Specialty Insurance Company, a corporation duly organized and existing under laws of the State of New Hampshire, and having its principal office in the City of Manchester, New Hampshire, and Washington International Insurance Company, a corporation organized and existing under the laws of the State of New Hampshire and having its principal office in the City of Schaumburg, Illinois, each does hereby make, constitute and appoint: Dione R. Young Its true and lawful Attorney -in -Fact, to make, execute, seal and deliver, for and on its behalf and as its act and deed, the following surety bond: Principal: Aspro, Inc. Bond Number: 2182609 Obligee: City of Waterloo, IA Bond Amount: See Bond Form Bond Description: F.Y. 2014 Street Reconstruction Program - Contract No. 859, Waterloo, IA Provided that no bond or undertaking or contract of suretyship executed under this authority shall exceed the amount of: FIFTY MILLION ($50,000,000) DOLLARS This Power of Attorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of Directors of both North American Specialty Insurance Company and Washington International Insurance Company at meetings duly called and held on the 911' of May, 2012: "RESOLVED, that any two of the Presidents, any Managing Director, any Senior Vice President, any Vice President, any Assistant Vice President, the Secretary or any Assistant Secretary be, and each or any of them hereby is authorized to execute a Power of Attorney qualifying the attorney named in the given Power of Attorney to execute on behalf of the Company bonds, undertakings and all contracts of surety, and that each or any of them hereby is authorized to attest to the execution of any such Power of Attorney and to attach therein the seal of the Company; and it is FURTHER RESOLVED, that the signature of such officers and the seal of the Company may be affixed to any such Power of Attorney or to any certificate relating thereto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be binding upon the Company when so affixed and in the future with regard to any bond, undertaking or contract of surety to which it is attached." Q Gwuu A, ,*(P F:� y gig SEAL :o= Steven P. Anderson, Senior Vice President otVashtngIon International Insurance Company of Washinglon International Insurance Company WA 1973 ori m= & Senior Vice President of North American Specialty Insurance Company Q "gni 1.41ii.114, Michael A. IItto Senior Vice President of Washington International Insurance Company & Senior Vice President of North American Specialty Insurance Company `pWummuummnrb 444.4. sz' SEAL Pi 1` W `Pq'mm�tnmpm IN WITNESS WHEREOF, North American Specialty Insurance Company and Washington International Insurance Company have caused their official seals to be hereunto affixed, and these presents to be signed by their authorized officers this 1st day of October , 2015 State of Illinois County of Cook ss: North American Specialty Insurance Company Washington International Insurance Company On this 1st day of October , 2015 before me, a Notary Public personally appeared Steven P. Anderson , Senior Vice President of Washington International Insurance Company and Senior Vice President of North American Specialty Insurance Company and Michael A. Ito , Senior Vice President of Washington International Insurance Company and Senior Vice President of North American Specialty Insurance Company, personally known to me, who being by me duly sworn, acknowledged that they signed the above Power of Attorney as officers of and acknowledged said instrument to be the voluntary act and deed of their respective companies. OFFICIAL SEAL M KENNY NOTARY PUBUC, STATE OF IWNOIS MY COMMISSION EXPIRES 12/04/2047 V t .nom. M. Kenny, Notary Public I, Jeffrey Goldberg the duly elected Assistant Secre ary of North American Specialty Insurance Company and Washington International Insurance Company, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney given by said North American Specialty Insurance Company and Washington International Insurance Company, which is still in full force and effect. IN WITNESS WHEREOF, I have set my hand and affixed the seals of the Companies this �'. day of f"6 , 20 4. z�- Jeffrey Goldberg, Vice President & Assistant Sectctary of Washington International Insurance Company & Nonh American Specialty Insurance Company Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5335 AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY AMENDING SUBSECTION (8) FOURTH STREET (E) TO SECTION 549, LOADING ZONES. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA AS FOLLOWS: That Subsection (8) Fourth Street (E) of Section 549, Loading Zones, of the 2008 Traffic Code, is hereby amended by inserting the following: (8) Fourth Street (E) INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: Alley behind 315 E. Fourth Street with a thirty (30) minute time limit. February 22, 2016 February 22, 2016 February 22, 2016 February 22, 2016 PASSED AND ADOPTED this 22nd day of February 2016. ATTEST: Suzy Sch.res, CMC City Cle k 1 _tit Quentin Hart, Mayor CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance CITY HALL 715 MULBERRY STREET 50703 Department Waterloo Fire Resuce Today's Date: 20916 Effective Date: 20816 Employment Date: 72384 Job ;Title/Classification 10 Year Lieutenant This is.to report that the employment of Jeffrey J. Ruehs with the City of Waterloo has been severed by reason of: O Retired Disability Related No 0 Yes ❑ Resigned ❑ Termination O Other In accordance with City Policy, it is requested to allow payment which consists of the following: Benefits Total Hours (x) Hourly Rate Total Payout Vacation Accrued 29.98 $ 25:09 $ 752.20 Vacation -Current 288 $ 25.09 $ 7,22592 Usable Sick Leave ) -60 $ 24.52 $ (1,471.20) Frozen Sick Leave (x) 60%0 $ - Personal Hours 5 $ 24.52 $ 122.60 Comp Time Pay 13.23 $ 24.52 $ 324.40. Unscheduled Leave $ - HOLIDAY 8 $ 24.52 $; 196.16 Comments: 48 hours Personal Time to be paid out separately. t1\9(f t t it< \ Approved by Human Resourc Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward copy of approved form to Department and Human Resources Council Agenda Date: � d tL. 0 Accruals ❑Status 0-9 Total Payment 7,150.08 Date �-ill-lb Date 7-\'11 \04, Updated 6/28/11