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HomeMy WebLinkAbout03/14/2016THE CITY COUNCIL OF THE CITYOF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, March 14, 2016 5:30 PM CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained 9 Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) time for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Page 1 of 241 Roll Call. Prayer or Moment of Silence Pledge of Allegiance Mark Rice, Public Works Director Agenda, as proposed or amended. Minutes of March 7, 2016, Regular Session, as proposed. Proclamation declaring June 2016 as Suicide Awareness Month 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request by Financial Resource Advisors (FRA) for a Variance to the Noise Ordinance on Saturday, June 4, 2016 from 4:00 p.m. to 10:00 p.m. to hold their 6th annual car show in the parking lot located at 816 W. Tower Park Drive, along with street closures and the use of a PA system. Submitted By: Joe Leibold, Captain of Police Services 3. Resolution preliminarily approving plans, specifications, form of contract etc. and setting date of bid opening as March 31, 2016 and date of public hearing as April 4, 2016 for the FY2017 Lift Stations & Complaint Mowing Contract and Complaint Snow Removal Contract and instruct City Clerk to publish notice. Submitted By: David R. Zellhoefer, Department Head for Code Enforcement 4. Resolution setting date of hearing as March 28, 2016 to approve request of XL Colt Farms, LLC to rezone approximately 19.92 acres from "A-1" Agricultural District, "R-1" One and Two Family Residence District and "R-3" Multiple Residence District to "R-1" One and Two Family Residence District for the purpose of developing a residential subdivision, located east of 1867 Red Tail Drive; and instruct City Clerk to publish notice. Submitted By: Noel Anderson, Community Planning & Development Director 5. Resolution setting the date of public hearing as March 28, 2016 to approve a request by Cardinal Construction on the behalf of ARC FEWTLIA001, LLC for a Page 2 of 241 site plan amendment to the "M -2,P" Planned Industrial District to allow for the construction of a 7,104 square foot expansion to the existing 28,416 square foot industrial building, located at 2320 West Airline Highway (FedEx Ground). Submitted By: Noel Anderson, Community Planning and Development Director 6. Resolution setting the date of public hearing as March 28, 2016 to approve a request by JAS Investments, LLC for a site plan amendment to the "B -P" Business Park District to allow for the construction of a 75' x 125' (9,375 square foot) commercial building, located north of 3211 Titan Trail (Gubbels Heating and Cooling). Submitted By: Noel Anderson, Community Planning and Development Director 7. Resolution setting the date of public hearing as March 28, 2016 for a request by ARC FEWTLIA001, LLC to vacate part of a platted easement, located at 2320 West Airline Highway. Submitted By: Noel Anderson, Community Planning and Development Director 8. Resolution setting date of hearing as March 28, 2016 for a request by Steve Troskey on the behalf of BCS Properties, LLC to rezone approximately 11.73 acres from "R-3" Multiple Residence District, "R -3,C -Z" Conditional Zoning District, "R-4" Multiple Residence District and "C-2" Commercial District to "C -P" Planned Commercial District for the purposes of developing a commercial subdivision, located east of 1844 West Ridgeway Avenue; and instruct City Clerk to publish notice. Submitted By: Noel Anderson, Community Planning & Development Director 9. Resolution setting date of public hearing as March 21, 2016 to authorize the sale and conveyance of City -owned property generally located southeast of 500 East 4th Street (the former American Legion property) to KWWL Television, Inc. for $1.00 in accordance with the Development Agreement. Submitted By:Aric Schroeder, City Planner B. Motion to approve the following: 1. TRAVEL REQUESTS a. John Hyman - ICT Tech; Kevin Kuenstling - ICT Tech Class/Meeting: CEU Code Class -Standard Method Service Calculations 2014-058-13 Destination: Waterloo, IA Dates: April 14, 2016 Amount not to exceed: $240.00 b. Pat Treloar, Chief of Fire Services Class/Meeting: Managing Disciplinary Challenge in the Fire Service Destination: Hanover Park, IL Dates: May 3-5, 2016 Amount not to exceed: $650.00 c. Pat Treloar, Chief of Fire Services Class/Meeting: Professional Development Seminar Destination: Ames, IA Dates: April 5-6, 2016 Amount not to exceed: $195.00 d. Scott Strader, Combination Inspector Class/Meeting: Commercial Plumbing Inspector Exam Page 3 of 241 Destination: Coralville, IA Dates: Available Dates: Amount not to exceed: $199.00 April 18, 19, 21 and 25, 2016 e. Sgt. Hoelscher and P.O. Rulapaugh Class/Meeting: Transport of Bomb Squad Supplies Destination: Marion, AR Dates: March 21-23, Amount not to exceed: $516.00 2016 f. Tina Schellhorn, Electrical Foreman; Matt Vlasak,Signal Tech Foreman; Craig Hintzman, Signal Tech II; Roger Wooden, Electrician; Kelby Haynes, Electrician; Nate Alderman, Electrician Class/Meeting: Standard Method Service Calculations Destination: Waterloo, IA Dates: April 14, 2016 Amount not to exceed: $720.00 Keith Kaspari, Director of Aviation (AMENDED) Class/Meeting: Cedar Valley Coalition - 2016 Destination: Washington, D.C. Dates: February 22-25, Amount not to exceed: $1,682.67 2016 g. 2. LIQUOR LICENSES a. Packers Inn, 201 Rath Street Class: C Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 2/27/2017 b. Jim Lind Standard, 230 E. Ridgeway Avenue Class: C Beer Renewal Application Includes Sunday Expiration Date: 4/6/2017 c. HyVee Market Cafe #3, 1422 Flammang Drive Class: C Liquor Renewal Application Includes Sunday Expiration Date: 3/15/2017 d. Buzz's Bar, 1016 Maynard Avenue Class: C Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 3/14/2017 e. Beck's Sports Brewery, 3295 University Avenue Class: C Liquor w/Outdoor Service / Brew Pub Renewal Application Includes Sunday Expiration Date: 12/31/2016 Page 4 of 241 f. Babes Tap, 210 Division Street Class: C Liquor Renewal Application Expiration Date: 3/14/2017 3. APPOINTMENTS a. Crystal Buzza Board/Commission: Cultural and Arts Commission Expiration Date: 3/1/2019 Re -Appointment b. Candace Diercks Board/Commission: ADA Commission Expiration Date: 2/13/19 Re -Appointment c. Maxine Tisdale Board/Commission: Community Development Board Expiration Date: 3/1/2019 Re -Appointment d. Lovie Caldwell Board/Commission: Civil Service Commission Expiration Date: 4/1/2019 New Appointment 4. Recommendation of appointment of Carrie Lewis, from the Civil Service list, to the position of Clerk II, at the Waste Management Department, effective March 15, 2016. Submitted By: John Lapointe, Interim Superintendent, Waste Management Services 5. Fireworks Display at National Cattle Congress for the Hairball Concert on March 18, 2016 from approximately 9:15 p.m. to 11:15 p.m. Submitted By: Suzy Schares, City Clerk PUBLIC HEARINGS 2. 2016 Leisure Services Roof Replacement Project Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING --No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to Leisure Services for review. Submitted By: Travis Nichols, Facilties/Project Manager RESOLUTIONS Page 5 of 241 3. Resolution approving award of contract to Advanced Environmental of Waterloo, Iowa for the amount of $14,600.00, and approving the contract, bonds and certificate of insurance for the removal of asbestos on four structures: 219 Newell Street, 223 Sumner Street, 433 Rath Street and 2014 Lafayette Street and to authorize the Mayor and City Clerk to sign Contract between City of Waterloo and Advanced Environmental. Submitted By:Rudy D. Jones, Community Development Director 4. Resolution approving the donation of retiring K9 Robby to his handler, Sgt. Gus Farmer. Submitted By: Daniel J. Trelka, Director of Safety Services 5. Resolution approving award of contract to Lehman Trucking and Excavating Inc. of Waterloo, Iowa in the amount of $62,935.00 and approving the contract, bid bond and Certificate of Insurance for the demolition of ten structures 430 Bayard Street, 223 Sumner Street, 219 Sumner Street, 1808 E. 4th Street, 225 Newell Street, 219 Newel Street, 433 Rath Street and 2014 Lafayette Street and authorize the Mayor and City Clerk to sign the contract between City of Waterloo and Lehman Trucking and Excavating, Inc. Submitted By: Rudy D Jones, Community Development Director 6. Resolution approving lease agreement with Silver Eagle Harley Davidson for two Harley Davidson Police Motorcycles for a 12 month period at a cost of $135.00 per motorcycle per month for a total amount of $3,240.00 and authorize Mayor to execute said document. Submitted By: Frank Krogh, Police Captain 7. Resolution approving a Professional Services Agreement in the amount of $55,000 and $1,000 of reimbursement to Invision of Waterloo, Iowa in conjunction with the Kitchen Plumbing Improvements for five Sullivan Brothers Convention Center , and authorize Mayor to execute said document. Submitted By: Craig Clark Building Official/Maintenance Administrator 8. Resolution approving Professional services Agreement Amendment No. 1 with Invision of Waterloo, Iowa, in the amount of $2,000 in conjunction with the Waterloo Center for Arts Schoitz Room Renovation, and authorize Mayor to execute said document. Submitted By: Craig Clark Building Official/Maintenance Administrator 9. Resolution approving Professional Service Agreement with AECOM Technical Services, of Waterloo, Iowa, in the amount not to exceed $57,900.00 for construction related services for the F.Y. 2016 Flood Control Gatewell Repairs, Contract No. 895; and authorize Mayor and City Clerk to execute said documents. Submitted By: Jamie Knutson, PE, Associate Engineer 10. Resolution approving award of contract to WBC Mechanical, Inc. of Waterloo, Iowa and approving bonds and certificates of insurance, for the Waterloo Five Sullivan Brother Boiler Project, in the amount $485,389.00 and authorize the Mayor to execute the same. Submitted By: Craig Clark Building Official/Maintenance Supervisor 11. Resolution approving award of contract to Cedar Valley Corp., LLC, of Waterloo, Page 6 of 241 Iowa, in the amount of $559,975.14; and approving the Contract, Bonds, and Certificate of Insurance for the F.Y. 2016 Midport Boulevard Extension Phase III, Contract No. 894; and authorize Mayor and City Clerk to execute said documents. Submitted By: Jeff Bales, Associate Engineer 12. Resolution approving Contract, Bonds, and Certificate of Insurance with K. Cunningham Construction Co., Inc., of Cedar Falls, Iowa, in the amount of $626,190.06 for the F.Y. 2016 Shaulis Road Trail Extension - Phase I, Contract No. 858. Submitted By: Jeff Bales, Associate Engineer 13. Resolution approving Supplemental Agreement No. 1 with AECOM Technical Services, of Waterloo, Iowa, in the amount not to exceed $80,000.00 for construction review services for the F.Y. 2016 Midport Boulevard Extension Phase III, Contract No. 894; and authorize Mayor and City Clerk to execute said documents. Submitted By: Jeff Bales, Associate Engineer 14. Resolution approving Funding Agreement with the Black Hawk County Gaming Association for a $750,000.00 match for the rehabilitation of the 4th Street Bridge Walkway over the Cedar River and authorize Mayor to execute said document. Submitted By: Jeff Bales, Associate Engineer 15. Resolution approving a Collections Services Agreement between Credit Bureau Services of Iowa, Inc. of Oskaloosa, [At() collect all past due billing at Waterloo Fire Rescue. Submitted By: Pat Treloar, Chief of Fire Services ORDINANCES 16. Request by Alex Fuller, Love's Travel Stops & Country Stores, for a site plan amendment to the "B -P" Business Park District to allow for the construction of a 7,000 SF retail convenience store/fast food restaurant and 4,975 SF tire service and light truck service center, located at the intersection of Highway 63 and Greyhound Drive, directly to the north of Highway 20. Motion to receive, file, consider and pass for the third time and adopt an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a Site Plan Amendment on Certain Property. Submitted By: Noel Anderson, Community Planning and Development Director 17. An Ordinance amending the 2008 Traffic Code by amending Subsection 551, Parking Prohibited at all Times on Certain Streets, by adding 182(a) Hummingbird Circle - Outer circle side; inner circle side between North side of Pintail Drive and 1306 Hummingbird Circle. Motion to receive, file, consider and pass for the first time an ordinance amending the 2008 Traffic Code by amending Subsection 551, Parking Prohibited At All Times on Certain Streets, by deleting Subsection 182(a) Hummingbird Circle in its entirety and inserting in lieu thereof, a new Subsection 182 (A) Hummingbird Circle to Subsection 551, Parking Prohibited At All Times on Certain Streets - Hummingbird Circle -Outer circle side; inner circle side between North side of Pintail Drive and 1306 Hummingbird Page 7 of 241 Circle. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted By:Sandie Greco, Traffic Operations Superintendent 18. Request by Christian Community Development (House of Hope) to rezone approximately 0.71 acres of land from "R-4" Multiple Residence District to "C-1" Neighborhood Commercial District, for the purposes of establishing a group home with office space, located at 845 West 4th Street. Motion to receive, file and consider and pass for the second time an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a Rezone of Certain Property. Motion to suspend the rules. Motion to consider and pass for the third time and adopt the ordinance. Submitted By: Noel Anderson, Community Planning & Development Director OTHER COUNCIL BUSINESS 19. FYE2017 Budget Motion to reopen public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution approving said budget with a total tax levy rate including the Cultural & Scientific Levy for the Grout Museum District of $17.56954 and property tax askings including the Cultural & Scientific Levy in the amount of $40,349,433, resulting in a city - only tax levy rate of $17.29954 and property tax askings excluding the Cultural & Scientific Levy in the amount of $39,741,100. Submitted By: Michlele Weidner, Chief Financial Officer ORAL PRESENTATIONS ADJOURNMENT Motion to adjourn. Suzy Schares, CMC City Clerk/Human Resource Director MEETINGS 4:30 p.m. Work Session, Harold E. Getty Council Chambers 5:00 p.m. Boards & Commissions, Harold E. Getty Council Chambers 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Certified List for the position of Clerk II for the City of Waterloo, Iowa Waste Management Services Department, as certified by the Civil Service Commission on March 4, 2016. Page 8 of 241 2. Civil Service Commission Minutes of January 19, 2016. 3. Planning & Zoning minutes of Feb 2, 2016. 4. Historic Preservation minutes of January 19, 2016. Page 9 of 241 City of Waterloo Finance Committee Open Invoice Report For March 14 2016 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, March 11, 2016 EFT Transactions: Add Wellmark Weekly Claims !Subtotal - as of Monday, March 14, 2016 1,110, 622.22 152,635.05 Workers Compensation Issued by TPA Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Payroll 1,263,257.27 6,473.82 3,286.08 Bill Payment Total - Monday, March 14, 2016 Payment to Council members or related entities: 1,273,017.17 Sent over 030216 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Pat Treloar, Chief of Fire Services DATE: FINANCE DEPT. STAFF ONLY LINE ITEM USED FY$2L'it' BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATG aic) / /w0 0'16 7000` 3/4/7 2‘.'S'"'/ 6- March 2, 2016 NAME OF CLASS / MEETING: Managing Disciplinary Challenge in the Fire Service DESTINATION: Hanover Park, IL. DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 3, 2016 RETURN DATE: May 5, 2016 DATE(S) OF MEETING: May 4-5, 2016 PURPOSE OF TRAVEL: Two day course to look at strategic steps that fire service leaders need to consider when addressing disciplinary issues. Due process, Weingarten, Garrity and firefighter bill of rights laws are thoroughly covered. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $300.00 LODGING TAXI $50.00 MEALS PARKING $250.00 REGISTRATION AIRFARE $50.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ $650.00 BUDGET LINE ITEM: 010-12-1400-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ $650.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WQTERLO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR - Li L, DATE DATE --Managing Disciplinary Challenges in the Fire Service - Chicago, Il - May 4, 2016 - EZreg... Page 1 of 4 register. Event Registration and Ticketing Made Easy Questions? Contact The Host Managing Disciplinary Challenges in the Fire Service - Chicago, II Register Now Event Starts: Wednesday May 4, 2016 @ 8:00am Event Ends: Thursday May 5, 2016 @ 5:00pm Timezone US/Pacific Add to your calendar: Outlook I G000le I Yahoo I iCal Location: Hanover Park Fire Department 6850 Barrington Road Hanover Park, IL 60133 US Hanover Park Fire Department Headquarters Presented by: Curt Varone - Fire Law Curt Varone has over 40 years of experience in the fire service. He Managing Disciplinary Challenges in the Fire Service This 2 -day program is intended for chiefs and fire officers who may have to investigate misconduct by firefighters, as well as union representatives who may need to advise members during an internal investigation. The program looks at the causes for disciplinary problems and explains proven methods for conducting a fair and impartial investigation. Attendees will learn how to organize and conduct an investigation, interview witnesses and preserve evidence, and find the truth while respecting the honorable service that firefighters provide. The course will also look at strategic steps that fire service leaders need to consider when addressing disciplinary issues. Due process, Weingarten, Garrity and firefighter bill of rights laws are thoroughly covered. The program uses numerous case studies pulled from today's headlines. Instructor: Curt Varone, JD, EFO Course Location: Hanover Park Fire Department 6850 Barrington Road Hanover Park, IL 60133 Price: $295.00 per person. Earlybird Special: $250.00 for Online Registrations submitted prior to April 1, 2016 SAVE $45.00!!!! The Earlybird pricing is for Online Registrations only! If paying by check, P0, or offline credit card registrations, the price is $295 per person. To register offline, email curtvarone@gmail.com. INSTRUCTOR Curt Varone has over 40 years of experience in the fire service. He served twenty-nine years with the Providence, Rhode Island, Fire Department, retiring as a Deputy Assistant Chief (shift -commander). He has been a practicing attorney for thirty years licensed in both Rhode Island and Maine. He previously served as the Director of the Public Fire Protection Division at the National Fire Protection Association. Curt has written two books, Legal Considerations for Fire and Emergency Services, and Fire Officer's Legal Handbook. He is a contributing editor for Firehouse Magazine writing the Fire Law column and remains active as a deputy chief with the Exeter (RI) Fire Department. Course objectives: Attendees will be able to: • Identify the role that fire service culture plays in misconduct • Identify the ten disciplinary problem areas • Define professional standards and explain the difference between the professional standards philosophy and traditional internal affairs • Define due process and explain the difference between procedural and substantive due process • Identify the 7 essential components of procedural due process • Distinguish between pre- and post -deprivation processes, and explain the role of a Loudermill hearing in complying with due process • Identify the six steps to an ideal professional standards system • Identify the five steps in the investigation process • Explain how to organize an investigation and identify the options for referring an investigation internally and externally • Conduct an interview of witnesses, including the complainant, civilian witnesses, non - accused employees and accused employees http://ezregister.com/events/15284/ 3/2/2016 =Managing Disciplinary Challenges in the Fire Service - Chicago, II - May 4, 2016 - EZreg... Page 2 of 4 served twenty-nine years with the Providence, RhodUttr, Evert Department, retia g as a Deputy Assistant Chief (shift - commander). He has been a practicing attorney for thirty years j licensed in both Rhode Island and Maine. He previously served as the Director of the Public Fire Protection Division at the National Fire Protection Association. Curt has written two books, Legal Considerations for Fire and Emergency Services, and Fire Officer's Legal Handbook. He is a contributing editor for Firehouse Magazine writing the Fire Law column and remains active as a deputy chief with the Exeter (RI) Fire Department. See All Events Visit Website Send a Message • Explain how to document and seize evidence, when to seek expert assistance, how to Reg istnIMPidaf loci k tlh4ll €�ElA t' ll yg}I ai €M dyi0Lquirements, and best practices for investigative phcf phy • Explain basic search and seizure principles that apply to administrative investigations • Explain when employee drug testing is allowed and identify best practices for avoiding challenges to drug tests • Explain how to conduct a photo or live lineup and the legal challenges that often arise from lineups • Explain the Weingarten rule, identify when it applies, and explain the best practices for investigators to respect it • Explain Garrity immunity, identify when it applies, and explain the best practices that investigators need to follow • Define the "Code of Silence" and explain how best to handle it when it arises • Define and distinguish complaints, charges, adjudications, and appeals • Explain the common burdens of proof, and the requirements for just cause • Explain how to appeal -proof a written ruling on discipline • Explain the role of a disciplinary matrix and an administrative insight • Identify when last chance agreements are appropriate • Explain the best practices for an early intervention program Attendees will receive a comprehensive manual and course certificate from Fire Service Legal Training Institute, Inc. Managing Disciplinary Challenges in the Fire Service Outline 1. Introduction 8:30-12:00 noon • Introduction • Fire and emergency service culture • Professional standards philosophy • Exercise: Shifting the Bell -Curve 2. Due Process 1:00 to 2:30pm • Introduction to due process • Due process: procedural and substantive • 3 big questions: whether, how much, when • Substantive due process • Vague or ambiguous rules 3. Process of handling a complaint 2:45 to 3:45pm • 6 steps to implement the ideal professional standards system • 5 steps in the investigation process • Complaints and sources of complaints • Acceptance of complaints • Preliminary Investigation • Special reports 4. Investigation Process 4:00 to 5:00pm • Investigative responsibility • Internal & external referrals • Initiation of the investigation • Responsibility and tracking • Notice to complainant and accused • Investigation due dates and extensions • Organizing the investigation • Case folder Day 2 5. Evidence Use and Control 8:00am to 9:30 am • Introduction • Still Photographic Evidence • Use of Video • Medical evidence • Scene Diagram http://ezregister.com/events/15284/ 3/2/2016 • -'Managing Disciplinary Challenges in the Fire Service - Chicago, Il - May 4, 2016 - EZreg... Page 3 of 4 register. Eve • Communications records t Reg i,tr5 rdte6Tddkklthg Wlhd@itrfegdrr ; Questions? Contact The Host • Use of polygraph or voice stre etection • Chemical testing, photo & physical lineups 6. Interviewing the Complainant & Witnesses 9:45 to 10:45am • Identifying potential witness • Planning the interview process • Research each witness to be interviewed • Order of the interviews • Scheduling interviews • Representation during interviews • General interview techniques • Complainant interviews • Interviews with non -accused employees • Handling interview problems 7. Interviewing the Accused 11:00 to 12:00 pm • Introduction to Garrity • Interviewing The Accused Employee • Notice to the Accused • Admonishments • Strategic considerations • Sealing the Record 8. Drafting the final report 1:00 pm to 2:00 pm • Organizing the report • Objectivity and exculpatory evidence • Additional Thoughts on the Report 9. Adjudication 2:00 pm to 4:00pm • Introduction to adjudication • Role of Investigators in the Adjudication Process • Burden of Proof • Just Cause • Disciplinary systems • Written decisions • Corrective Actions • Determining the Appropriate Corrective Action • Sample Administrative Insight • Appeals • Last Chance Agreements • Resignations and Retirements 10. Early Identification Programs: 4:00 to 5:00pm • Introduction • Criteria for Early Identification • Program Responsibility • Reporting Formats • Supervisory Responsibility • Use of the Early Identification Information • Intoxicated employees • IAFC Zero Tolerance Policy • Summary Price: $295.00 Earlybird Special: $245.00 for Online Registrations submitted prior to April 1, 2016 SAVE $45.00!!!! HOTEL Holiday Inn Express & Suites Roselle (Corporate — ID# 100817 - $89 Single) 1490 W. Lake Street Roselle, IL 60172 http://ezregister.com/events/15284/ 3/2/2016 -Managing Disciplinary Challenges in the Fire Service - Chicago, Il - May 4, 2016 - EZreg... Page 4 of 4 3register. Eve t Registration and Ticketing Made Easy 630-351-0101 Questions? Contact The Host Residence Inn — Chicago Bloomingdale 295 Knollwood Drive Bloomingdale, IL 60108 630.893.9200 AIRPORT INFORMATION The closest airports to the training site are Chicago International Airport (30 minutes) or Chicago Miday International (45 min.). For additional information please contact: Curt Varone: curtvarone@gmail.com Cancellation and Refund Policy We all know that sometimes plans must change. If you find you can no longer attend a program, please contact me at curtvarone@gmail.com. Among the options are: • transferring your registration to a colleague • setting up a credit for a future program • providing a full or partial refund If you are seeking a refund, provided you notify me at least 30 days prior to a scheduled event, a full refund will be provided. If notice is provided less than 30 days prior to the event, you will receive a refund of 50%, unless notice is provided less than 10 days prior to an event, in which case a refund will not be provided. However, in the event that a class is sold out and your seat has been re -filled, a full refund will be provided. Remember - if you cannot attend you can always transfer your registration to a colleague or set up a credit for a future class. lust notify me before hand. No show = no refund or credit. Please note that any training program may be cancelled due to insufficient enrollment at least 20 calendar days in advance of the scheduled course date. In the event of a cancellation, notice will be provided with the option to reschedule for a future course date or to receive a full refund of registration fees. I am not responsible for any expenses incurred by the registrant if a training course is cancelled. If you are considering booking non- refundable flights feel free to email me at curtvarone@gmail.com to confirm that enrollment is sufficient. If a training class is cancelled due to any unforeseen circumstances such as weather or natural disaster, the customer is entitled to reschedule for a future training course. Register Now Powered by: Eareglster. EZregister offers easy and affordable solutions for online event registration and ticketing. j Visit our website to learn more about our online event registration and ticketing software. �usiwseat€ -russ" R http://ezregister.com/events/15284/ 3/2/2016 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Scott Strader, Combination Inspector FINANCE DEPT. STAFF ONLY LINE ITEM USED ('/D 5—id /34.6, FY, - c t � BUDGETED ?2 5-0 EXPENDED YTD ( /Q -5 cF3 THIS REQUEST l ff L= LEFT AFTER THIS s 7 REQUEST �7 DATE ;2ylcJ Original - Clerk/Finance Co. - De.•rtment NAME OF CLASS / MEETING: Commerical Plumbing Inspector Exam DEPARTURE DATE: April 18, 19, 21,25 (available dates) DATE: 3-3-2016 DESTINATION Coralville, Iowa DEPARTURE POINT IF NOT WATERLOO PURPOSE OF TRAVEL/TRAINING Certification Exam RETURN DATE: April 18, 19, 21,25 (available dates) DATE(S) OF MEETING: April 18, 19, 21,25 (available dates) WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X CITY VEHICLE x COST $ YES NO AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 199.00 (exam) REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 199.00 BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 199.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO / 2 DEPART NT HEAD - 5- I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:AShared Goodies\Forms\Travel Request Form January 2010 Sent over 030216 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Pat Treloar, Chief of Fire Services DATE: FINANCE DEPT. LINE ITEM USED FY' %/6 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DAM STAFF ONLY 0/0 /A /41Ud /3‘& -7000 3/47 `4' 19%_tl? 7 March 3, 2016 NAME OF CLASS / MEETING: Professional Development Seminar DESTINATION: Ames, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 5, 2016 RETURN DATE: April 6, 2016 DATE(S) OF MEETING: April 5-6, 2016 PURPOSE OF TRAVEL: Attend 2016 IAPC Spring Conference. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $100.00 LODGING $25.00 MEALS $70 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ $195.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-12-1400-1346 x GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ $195.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS N____$SARY;► D BENEFICIAL TO THE CITY DEPARTMENT HEAD - l 6 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE Fire Service Training Bureau 1015 Haber Road Ames, IA 50011-3104 Voice: 888-469-2374 Fax: 800-722-7350 TO: IAPFC Members FROM: Randy Novak, Bureau Chief Fire Service Training Bureau SUBJ: Spring 2016 IAPFC Conference DATE: March 1, 2016 Enclosed are several items for the Spring 2016 IAPFC Conference: • Professional Development: The announcement for the 2016 IAPFC Professional Development Seminar is attached. This seminar is open to all fire chiefs and their officers. Registration for the Seminar is separate from the IAPFC Spring Conference. • Agenda: If you have topics for the Multi -Topic discussion, you can bring those with you, or send them to Chief John Schilling (at: iohn.schillina(a,cedarfalls.com ). • Room reservation form — if you want a room at the Country Inn & Suites, fax the completed form to me at 800-722-7350. I will need lodging information by March 25th in order to guarantee the $79.00/night (plus tax) room rate. I will be releasing any rooms in our block that are not reserved by that date! • Remember, all participants at the conference must register. For your convenience, the Fire Service Training Bureau can charge your registration ($20.00) to your Visa, MasterCard, or Discover, or we can bill your registration to your fire department. We also accept checks (payable to Fire Service Training Bureau) and cash. Please let me know if there is anything I can do to assist you. I look forward to seeing you at the IAPFC Spring Conference. IOWA ASSOCIATION OF PROFESSIONAL FIRE CHIEFS Spring Conference Agenda April 5-7, 2016 Fire Service Training Bureau — Ames, IA Tuesday — April 5, 2016 9:00am Professional Development: "The Art and Fog of Fire Service Leadership", Brian Crawford, Chief Administrative Officer, City of Shreveport, LA. (Note: the Professional Development program will be conducted at the Scheman Building on the ISU Campus in Ames) 5:00pm Committee Meetings/Board of Directors Meeting/Hospitality — Country Inn & Suites (sponsored by Reliant Fire Apparatus) Wednesday — April 6, 2016 8:00am Registration at FSTB ($20.00 payable to Fire Service Training Bureau) 8:30 Conference Opening/Welcome/Announcements Introduction of New Fire Chiefs Distribution of Multi -Topic discussion sheet Nominations Committee Announcements Committee Reports 9:30 Fire Service Training Bureau "Update" — Randy Novak, Bureau Chief 10:00 BREAK 10:15 Badging Components for the Professional Certification Program — John McPhee, Certification/Accreditation Manager, Fire Service Training Bureau; and representatives from PearsonVue 11:00 Legislative "Update" and discussion on Legislative Process — John Pederson, Fire Service Lobbyist 12:00pm LUNCH (on your own) 1:30pm Missouri Valley Division (IAFC) "Update" and presentation on Ground Emergency Medical Transportation Supplemental Reimbursement Program — Chief John Paul Jones, MVD President, Kansas City (KS) Fire Department 3:00 BREAK 3:15 Vision 20/20: Model Performance in Fire Prevention Symposium "Update" — Randy Novak, Bureau Chief, Fire Service Training Bureau 3:45 State Fire Marshal's "Update" — Jeff Quigle, State Fire Marshal, Iowa Department of Public Safety 4:10 IAPFC Business Meeting/Multi-Topic Discussion 4:30 Conference Recess 5:00 Committee Meetings/Hospitality — Country Inn & Suites (sponsored by Ed M. Feld Fire Equipment) Thursday — April 7, 2016 8:30am Announcements/IAPFC Business Meeting/Multi-Topic Discussion (continued) Committee Reports (continued) Fall 2016 Conference Dates Spring 2017 Conference Dates and Professional Development 12:00pm Conference Adjourned Lodging Form Iowa Association of Professional Fire Chiefs April 5-7, 2016 Please make the following room reservations at the Country Inn & Suites (at a rate of $79.00/night plus tax) Name Fire Department Arriving on (circle one) Tuesday 4/5 Wednesday 4/6 Time of arrival: Number of nights I will stay: Type of Room (circle one) Single Double Smoking Preference (circle one) Non -Smoking Smoking Please fax this form by March 25, 2016 to 800-722-7350 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY'°'C' BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY ,;?64 /7 7/;Zo /v33 11;070 � 7.t)- -lf4' ki -/97.,-) 3-Y-16 Copy - Department NAME(S) AND POSITION(S): Tina Schellhorn-Electrical Foreman, Matt Vlasak-Signal Tech Foreman, Craig Hintzman-Signal Tech 11, Roger Wooden -Electrician, Kelby Haynes -Electrician, Nate Alderman -Electrician DATE: March 4, 2016 NAME OF CLASS / MEETING: Standard Method Service Calculations DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 14, 2016 RETURN DATE: April 14, 2016 DATE(S) OF MEETING: April 14, 2016 PURPOSE OF TRAVEL/TRAINING: Mathematics on voltage drop and sizing of wire. Needed to complete CEUs for electrical license. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS $120.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: ' $ 720.00 TAXI PARKING AIRFARE MISC/TOLLS' BUDGET LINE ITEM: 266-17-7120-1533 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 120.00 PER PERSON I BELIEVE THIS TRIP SERVES'A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD s7, AA\dared G I APPROVE THIS TRAVEL REQUEST MAYOR odiels\Forms\Travel Request Form January 2010 DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2016 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 5- 010-11-1100-13.* SGV 67(o ' 311 <!0 Copy - Department NAME(S) AND POSITION(S): Sgt. Hoelscher & P.O. Rulapaugh DATE: March 4f", 2016 NAME OF CLASS / MEETING: Transport of Bomb Squad Supplies DESTINATION Marion, Arkansas DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 21st, 2016 Return Date: March 22, 2016 DATE(S) OF MEETING: March 21st thru 23rd, 2016 PURPOSE OF TRAVEL: Lt. Cirksena is requesting authorization to send Sgt. Hoelscher and P.O.Rulapaugh to Marion, Arkansas, to transport Bomb squad supplies back to Waterloo. Both Hoelscher and Rulapaugh are members of the WPD Bomb Squad. It is more cost effective to have EOD team members pick up the materials with a substantial savings to the city rather than having a private company transport the materials. The items being transported are necessary for the bomb squad to complete their job function and training. A city vehicle will be needed for this travel. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $150.00 LODGING $166.00 MEALS $.00 REGISTRATION $200.00 MILEAGE/FUEL TOTAL FOR ALL: $ 516.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 258.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST /6' DEPARTMENT HEAD MAYOR HCl DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 5 -,,,WO l4 ,200 43 ,11(,, FY9,'r/ , BUDGETED� EXPENDED YTD �4!( 3 THIS REQUEST k-6/0 LEFT AFTER THIS _ REQUEST `,� S �� DATE��✓ / Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): John Hyman — ICT Kevin Kuenstling - ICT DATE: April 14, 2016 NAME OF CLASS / MEETING: CEU Code Class -Standard Method Service Calculations 2014-058-13 DESTINA/TION: Waterloo DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 14, 2016 RETURN DATE: April 14, 2016 DATE(S) OF MEETING: April 14, 2016 PURPOSE OF TRAVEL/TRAINING: Training for CEUs WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: xx COST $ YFS NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 120.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ a®. 00 BUDGET LINE ITEM: 520-14-5200-1346 GRANT REIMBURSABLE YES NO YES NO TOTAL: $ 120.00 PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST ? T G� �.�w► l���C i\- wl L EPARTMENT HEAD MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 NT® ELECTRIC SUPPLY COMP What: Join us for CEU code classes on April 14. Instructor Herb Ogden will be presenting 2 classes. ► Who should attend: Commercial/Institutional, Electrical Contractors, Government, Industrial (MRO & OEM), Non -Electrical Contractors, Utility Where: Crescent Electric Supply Company 2405 Westfield Ave, Waterloo IA ► RSVP: Space is limited! RSVP to Kevin Neisen at Kevin. Neisen@cesco.com or 319.234.6866 cesco.com 50317 CRESCENT ELECTRIC SUPPLY COMPANY CLASSES: a 9am-2:30pm: Standard Method Service Calculations 2014-058-13 This class is 6 CEUs of Code $120 to attend (includes lunch) ► 2:30-5:30pm: Motor Controls 2014-058-233 This class is 3 CEUs of Code $60 to attend > Attend both classes for $150! 319.234.6866 2405 Westfield Ave ( Waterloo IA 1110111 o� TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 2%lJ 6:7/ 7°70 0 /346o FY-- - /6, BUDGETED .3500 `- EXPENDED YTDj;2D THIS REQUEST LEFT AFTER THIS REQUEST 14. DATE 317,A) 3 /O ea Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Keith Kaspari, Director of Aviation DATE: March 2, 2016 NAME OF CLASS / MEETING: Cedar Valley Coalition — 2016 Visit to Washington, DC DESTINATION: Washington, DC. DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Monday, February 22, 2016 RETURN DATE: Thursday, February 25, 2016 (Revised due to delay in departing DC) DATE(S) OF MEETING: Tuesday, February 23, 2016 PURPOSE OF TRAVEL: This is a Revised Request due to exceeding original estimated costs at $1,340 as previously approved. I was delayed an extra day, due to adverse weather experienced in Washington, D.C., and as forecasted in Chicago, due to numerous cancelled flights out of DC in trying to get home. This resulted in an extra hotel stay (Savoy Hotel, with the reservation under Mark Little's name) and needing to rent a car in Minneapolis, after being routed on United Airlines due to no availability on American, as there were no open seats on flights that were operating to ALO, outside of the flights that were already cancelled due to weather complications. I am not charging for taxi, DC Metro and food expenses during my trip. Note: For American Airlines, there were no flights from DC into Chicago, and within a 250 miles radius of Waterloo, as we tried to get into Des Moines & Cedar Rapids via both Chicago & Dallas, Omaha, Quad Cities, Dubuque, La Crosse and Rochester. Additionally, I incurred via my personal credit card, an expense of $252.47 (see attached receipts) via a rental car in Minneapolis ($237.97 vehicle and $14.50 gas), as Hertz would not accept the City's credit card, as the credit card did not have my name on it. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE DEPARTING FROM: Waterloo Regional Airport ESTIMATE OF COST: TAXI / DC $910.00 LODGING $0.00 Metro Line $0.00 MEALS $0.00 PARKING $0.00 REGISTRATION $520.20 AIRFARE $252.47 MILEAGE/FUEL $0.00 MISC/TOLLS TOTAL FOR ALL: $ 1,682.67 BUDGET LINE ITEM: 010 29 7700 1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 1,340.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AN ' IS N =CESSARY AND BENEFICIAL TO THE CIT OF, ii.ER OO V I APPROVE THIS TRAVEL REQUEST b4r0L--- MAYOR March 2, 2016 K:\Shared Goodies\Forms\Travel Request Form January 2010 DATE DATE Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2016-163 RESOLUTION GRANTING REQUEST OF FINANCIAL RESOURCE ADVISORS (FRA) FOR VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE ON JUNE 4, 2016 FROM 4:00 P.M. TO 10:00 P.M. WHEREAS, Financial Resource Advisors (FRA) is requesting a variance to the Noise Ordinance on June 4 2016 from 4:00 p.m. to 10:00 p.m., in conjunction with their 6th annual car show to be held in the parking lot located at 816 W. Tower Park Drive, along with street closures and the use of a PA system, and WHEREAS, said event will exceed the limits of Ordinance No. 3094, Noise Ordinance, and WHEREAS, said Financial Resource Advisors (FRA) is requesting a variance to the Noise Ordinance on June 4, 2016 from 4:00 p.m. to 10:00 p.m., together with recommendation and approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of Financial Resource Advisors (FRA) is requesting a variance to the Noise Ordinance on June 4, 2016 from 4:00 p.m. to 10:00 p.m., in conjunction with their 6th annual car show to be held in the parking lot located at 816 W. Tower Park Drive, along with street closures and the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 14th day of March, 2016. ATTEST: 54i/^--- Kelley elchle Deputy ity Clerk Quentin Hart, Mayor Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2016-164 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST ETC., IN CONJUNCTION WITH THE FY 2017 LIFT STATIONS & COMPLAINT MOWING CONTRACT AND COMPLAINT SNOW REMOVAL CONTRACT, AS APRIL 4, 2016, AT 5:30 P.M., IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA WITH THE TAKING OF BIDS ON MARCH 31, 2016, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, Waterloo, Iowa, at 5:30 p.m. on the 4th day of April 2016, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, estimate of cost etc., in conjunction with the FY 2017 Lift Stations & Complaint Mowing Contract and Complaint Snow Removal Contract, with the taking of bids at 1:00 p.m. on March 31, 2016. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 14th day of March, 2016. 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SP pagzaosap ATTebaT pup 'a1TaU T1s PGE L981 .40 a.SPa pogPooT 'uozsznzpgns TPT U PTSaa P buTdoTanap go asodand auk aog qoTaqsTQ aouapzsaH AT1UIPd 0/AI puP au0 „T -H„ 04 40TJ[STQ aouapzsaH aTdT TnN „£-H„ puP 40za4STQ aouapzsaH ATTuIId 0/AI puP auO „T -2I„ '4OT34STQ TPan4TnozabV „T -V„ uzoa; Sal Z6'61 ATa4Pulzxoadde euozaa 04 OrIrI 'suzax3 v1oo IX Aq uoT4PoTTddP UP uodn buTqop pup buTaapzsuoo go asodand aqq. aog '9TOZ 'uoaEH go Aep u48Z au; uo 'u'd 05:S 4P 'eMoI 'ooTaaVVM ;o A4TO aq4 uT IT -CPU A4IO 'saagwego TTouno0 AggaO *2 p1o1PH auk. uT �aaul TTPus 'eMoI 'ooTaageM go A4TO au4 Jo TTounoO au- 'SVa 2HM ' ONI2i,SH 30 SOI ION HSI'Ignd OZ HE= AIIO SNIIOn23ISNI QN, ',MOI '00'IEEI,M 'II,H AZIO 'S2i22H,HO 'IION0OO AIISJ '2 Q'IO2i,H NI 'H'd OE:S IV '9TOZ '8Z HO2i,H S, '2AI2iU 'II,I GEE L98T IV QSI,OO'I 'NOISIAIGSOS 'I,IINSQISS2i V ONIdo'ISASQ 30 SSod Od SHI E03 IOIZIISIQ 2ON2QIS2H A'IIH,3 OMI (INV ENO „T -2i.. OZ IOI2iISIQ 2ON2QISS2i SIdIIIfH „£-'d.. QNV 2ON2QIS22i X'IIH,3 OMI (INV ENO ,.T-'th 'IOI2iISIQ 'I,2inI'InOI23J, ,T -V, HOE2 QN,I 30 SEED, Z6'61 A'I2I,HIX02Idd, 2NOZ2H OI DTI ' SH2i,3 I'IOO 'IX A2 NOII,OIZdd, NO N2AI0 25 OZ ONIH,SH 30 SO,'Id (=EN, SHII SHI ONIXI3 NOIInZOS22i 59T-9TOZ 'ON NOIZf'IOSSH '£Z£V -T6Z (6T£) 'SOLOS ,I 'ooTaagpM 'gaat5 AaaagInH SIL 'ooTaaTEM go AgT0 'Aaegaaoas aATT2agszuzulpk 'Ag6TH AoupN Aq paaedaaa Resolution No. 2016-165 Page 2 WATERLOO, IOWA, that the City Clerk is hereby directed to publish Notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 14th day of March, 2016. Quentin Hart, Mayor ATTEST: Lk4W7-- Kel ey Fed, chle Deputy Ci y Clerk Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2016-166 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE REQUEST OF CARDINAL CONSTRUCTION ON THE BEHALF OF ARC FEWTLIA001, LLC FOR A SITE PLAN AMENDMENT TO THE "M -2,P" PLANNED INDUSTRIAL DISTRICT TO ALLOW FOR THE CONSTRUCTION OF A 7,104 SQUARE FOOT EXPANSION TO THE EXISTING 28,416 SQUARE FOOT INDUSTRIAL BUILDING, LOCATED AT 2320 WEST AIRLINE HIGHWAY (FEDEX GROUND), AS MARCH 28, 2016, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, WATERLOO, IOWA, AND INSTRUCTING THE CITY CLERK TO PUBLISH NOTICE OF HEARING. WHEREAS, the Council of the City of Waterloo, Iowa, shall meet in the Council Chambers in the City Hall in the City of Waterloo, Iowa, at 5:30 p.m. on the 28th day of March, 2016, for the purpose of considering the request by Cardinal Construction on the behalf of ARC FEWTLIA001, LLC for a site plan amendment to the "M -2,P" Planned Industrial District to allow for the construction of a 7,104 square foot expansion to the existing 28,416 square foot industrial building, located at 2320 West Airline Highway (FedEx Ground), and legally described as follows: That part of a 30' wide easement located on Lot no. Twelve (12), Midport America Park Plat No. 2, City of Waterloo, Black Hawk County, Iowa, described as follows: Commencing at the Southwest corner of said Lot No. Twelve (12); thence N14°01'46"E 285.37 feet along the West line of said Lot No. Twelve (12) to the point of beginning; thence N14°01'46"E 236.13 feet along said West line; thence N89°32'29"E 30.99 feet; thence S14°01'46"W 71.83 feet; thence Southwesterly 175.51 feet along a 508.34' radius curve concave Northwesterly, said curve having a long chord of 174.64 feet bearing S23°55'15"W, to the point of beginning, containing 5,500 square feet, City of Waterloo, Black Hawk County, Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 14th day of March, 2016. Quentin Hart, Mayor ATTEST: elley Fof chle Deputy City Clerk Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2016-167 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE REQUEST BY JAS INVESTMENTS, LLC FOR A SITE PLAN AMENDMENT TO THE "B -P" BUSINESS PARK DISTRICT TO ALLOW FOR THE CONSTRUCTION OF A 75' X 125' (9,375 SQUARE FOOT) COMMERCIAL BUILDING, LOCATED NORTH OF 3211 TITAN TRAIL (GUBBELS HEATING AND COOLING), AS MARCH 28, 2016, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, WATERLOO, IOWA, AND INSTRUCTING THE CITY CLERK TO PUBLISH NOTICE OF HEARING. WHEREAS, the Council of the City of Waterloo, Iowa, shall meet in the Council Chambers in the City Hall in the City of Waterloo, Iowa, at 5:30 p.m. on the 28th day of March, 2016, for the purpose of considering the request by JAS Investments, LLC for a site plan amendment to the "B -P" Business Park District to allow for the construction of a 75' x 125' (9,375 square foot) commercial building, located north of 3211 Titan Trail (Gubbels Heating and Cooling), and legally described as follows: Lot 1 of Greenbelt Centre Plat No 1, City of Waterloo, Black Hawk County, Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 14th day of March, 2016. Quentin Hart, Mayor ATTEST: elley Fe, h e Deputy Ciy Clerk Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2016-168 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN FOR THE REQUEST BY ARC FEWTLIA001, LLC TO VACATE PART OF A PLATTED EASEMENT, LOCATED AT 2320 WEST AIRLINE HIGHWAY, AS MARCH 28, 2016, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 28th day of March, 2016, for the purpose of considering and acting upon a proposal to vacate part of a platted easement, located at 2320 West Airline Highway, and legally described as follows: That part of a 30' wide easement located on Lot no. Twelve (12), Midport America Park Plat No. 2, City of Waterloo, Black Hawk County, Iowa, described as follows: Commencing at the Southwest corner of said Lot No. Twelve (12); thence N14°01'46"E 285.37 feet along the West line of said Lot No. Twelve (12) to the point of beginning; thence N14°01'46"E 236.13 feet along said West line; thence N89°32'29"E 30.99 feet; thence S14°01'46"W 71.83 feet; thence Southwesterly 175.51 feet along a 508.34' radius curve concave Northwesterly, said curve having a long chord of 174.64 feet bearing S23°55'15"W, to the point of beginning, containing 5,500 square feet, City of Waterloo, Black Hawk County, Iowa. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 14th day of March, 2016. ATTEST: elley Deputy 4elchle ity Clerk LtQJVtT Quentin Hart, Mayor Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2016-169 RESOLUTION FIXING THE TIME AND PLACE OF HEARING TO BE GIVEN ON APPLICATION BY STEVE TROSKEY ON THE BEHALF OF BCS PROPERTIES, LLC TO REZONE APPROXIMATELY 11.73 ACRES FROM "R- 3" MULTIPLE RESIDENCE DISTRICT, "R -3,C -Z" CONDITIONAL ZONING DISTRICT, "R-4" MULTIPLE RESIDENCE DISTRICT AND "C-2" COMMERCIAL DISTRICT TO "C -P" PLANNED COMMERCIAL DISTRICT FOR THE PURPOSES OF DEVELOPING A COMMERCIAL SUBDIVISION, LOCATED EAST OF 1844 WEST RIDGEWAY AVENUE, AS MARCH 28, 2016, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA, AND INSTRUCTING CITY CLERK TO PUBLISH NOTICE OF HEARING. WHEREAS, the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 28th day of March, 2016, for the purpose of considering and acting upon an application by Steve Troskey on the behalf of BCS Properties, LLC to rezone approximately 11.73 acres from "R-3" Multiple Residence District, "R -3,C -Z" Conditional Zoning District, "R-4" Multiple Residence District and "C-2" Commercial District to "C -P" Planned Commercial District for the purposes of developing a commercial subdivision, located east of 1844 West Ridgeway Avenue, and legally described as follows: A CERTAIN PARCEL OF LAND LOCATED IN THE SOUTHEAST 1/4 OF THE SOUTHWEST 1/4 AND THE SOUTHWEST 1/4 OF THE SOUTHEAST 1/4 OF SECTION 33, TOWNSHIP 89 NORTH, RANGE 13 WEST OF THE FIFTH PRINCIPAL MERIDIAN, IN WATERLOO, BLACK HAWK COUNTY, IOWA. MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTH 1/4 CORNER OF SAID SECTION 33: THENCE,N1°45'02"W 33.00' TO A POINT ON THE NORTH RIGHT OF WAY LINE OF RIDGEWAY AVENUE, ALSO BEING THE POINT OF BEGINNING; THENCE, S89°08'15"W 138.66' ALONG SAID NORTH RIGHT OF WAY LINE TO THE SOUTHWEST CORNER OF A CERTAIN PARCEL OF LAND RECORDED IN INSTRUMENT #2014-00376 IN THE OFFICE OF THE RECORDER BLACK HAWK, COUNTY, IOWA, ALSO BEING THE SOUTHEAST CORNER OF A CERTAIN PARCEL OF LAND DESCRIBED AS PARCEL "K" AND RECORDED IN INSTRUMENT #2003-27008 AND RECORDED IN THE OFFICE OF THE RECORDER BLACK HAWK, COUNTY, IOWA; THENCE, S89°03'50"W 183.40' ALONG SAID NORTH RIGHT OF WAY LINE TO THE SOUTHWESTERLY CORNER OF SAID PARCEL "K"; THENCE, N2°45'09"W 167.84' ALONG THE EAST LINE OF SAID PARCEL "K"; THENCE, NO°52'36"W 77.42'; THENCE N89°07'24"E 162.54'; THENCE NO°52'36"W 797.19'; THENCE, N89°18'03"E 444.99'TO A POINT ON THE EAST LINE OF SAID PARCEL "D"; THENCE, S1°44'40"E 1040.25' ALONG SAID EAST LINE OF SAID PARCEL "D" TO THE NORTH RIGHT OF WAY LINE OF RIDGEWAY AVENUE; THENCE, S89°09'13" W 211.11' ALONG SAID NORTH RIGHT OF WAY LINE; THENCE, S88°34'38" W 84.62', TO THE POINT OF BEGINNING, CONTAINING 11.73 ACRES. SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD, IF ANY, ALL IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. Resolution No. 2016-169 Page 2 NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the City Clerk is hereby directed to publish Notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 14th day of March, 2016. Quentin Hart, Makqe>010.17— yor ATTEST: elley c le Deputy ity Clerk Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2016-170 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE REQUEST TO AUTHORIZE THE SALE AND CONVEYANCE OF CITY - OWNED PROPERTY GENERALLY LOCATED SOUTHEAST OF 500 EAST 4TH STREET (THE FORMER AMERICAN LEGION PROPERTY) TO KWWL TELEVISION, INC. FOR $1.00 IN ACCORDANCE WITH THE DEVELOPMENT AGREEMENT, AS MARCH 21ST, 2016, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa at 5:30 p.m. on the 21st day of March, 2016, for the purpose of considering and acting upon a request to authorize the sale and conveyance of City -owned property generally located southeast of 500 East 4th Street (the former American Legion property) to KWWL Television, Inc. for $1.00 in accordance with the Development Agreement, and legally described as follows: Lot No. 5; The Southwesterly 20 feet of the Southeasterly 90 feet, and the Southwesterly 10 feet of the Northwesterly 60 feet of Lot No. 4; and the Southeasterly 55 feet of the Northwesterly 65 feet of Lots Nos. 8 and 9, all in Block No. 60 in the Cooley Addition to Waterloo, Iowa. Grantor is Iowa political subdivision. Exempt from real estate transfer tax and declaration of value. Subject to easements, conditions, and restrictions of record, general utility and right-of-way easements serving the real estate, and restrictions imposed by applicable law or ordinance. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 14th day of March, 2016. ATTEST: 11/11 elley F•'•lchle Deputy C ty Clerk Quentin Hart, Mayor Bid Tab March 10, 2016 2016 Leisure Services Roof Replacement Project Estimate: $127,250.00 Bid Security Required Bidder Bid Security Bid Amount Black Hawk Roof Bid 1: $ 99,867.00 Company 5% Bid 2: $ 281.00 Cedar Falls, IA Alt 1: $ 2,200.00 Bid 1: $102,000.00 Service Roofing Co. Waterloo, IA 5% Bid 2: $ 1,100.00 Alt 1: $ 750.00 Imperial Roof Systems Bid 1: $114,535.00 Co. 5% Bid 2: $ 3,452.00 West Union, IA Alt 1: $ 990.00 Bid Tab March 10, 2016 2016 Leisure Services Roof Replacement Project Estimate: $127,250.00 Bid Security Required Bidder Bid Security Bid Amount Black Hawk Roof Com an P y Cedar Falls, IA ,-o `IA l q `r/ 3(49-- a g„(2 o�81.n0 41+- 131011 .- dr 9,00, Service Roofing Co. Waterloo, IA 6 /to Bid 17.: /0a/4.0.0 B u z -- t ' r P'? 41+ I 160 .d' Imperial Roof Systems Co. West Union, IA �/ / v 134a1-:- IN/ 53c-7-- g1(2 I 3I52' , Qa 414-1 --- 61'1'0 Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-171 RESOLUTION CONFIRMING APPROVAL OF SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE 2016 LEISURE SERVICES ROOF REPLACEMENT PROJECT. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Leisure Services Director of said city to prepare proposed specifications, bid document, form of contract, etc., in conjunction with the 2016 Leisure Services Roof Replacement Project, in the City of Waterloo, Iowa, and WHEREAS, said Leisure Services Director did file said specifications, bid document, form of contract, etc., in conjunction with the 2016 Leisure Services Roof Replacement Project, and WHEREAS, a public hearing, upon notice was held on March 14, 2016. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, etc., in conjunction with the 2016 Leisure Services Roof Replacement Project, in the City of Waterloo, Iowa, are hereby approved. PASSED AND ADOPTED this 14th day of March 2016. ATTEST: Kel ey Deputy F lchle ty Clerk Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-172 RESOLUTION AUTHORIZING TO PROCEED WITH THE 2016 LEISURE SERVICES ROOF REPLACEMENT PROJECT. WHEREAS, by Resolution No. 2016-171, specifications, bid document, form of contract, etc. in conjunction with the 2016 Leisure Services Roof Replacement Project, have been approved and adopted by this Council after the public hearing on March 14, 2016 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said specifications. PASSED AND ADOPTED this 14th day of March 2016. ATTEST: elley Fe Deputy Ci chle y Clerk 1:24.-AJZ*911:- Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-173 RESOLUTION APPROVING AWARD OF CONTRACT TO ADVANCED ENVIRONMENTAL OF WATERLOO, IOWA FOR THE AMOUNT OF $14,600.00, AND APPROVING THE CONTRACT, BONDS AND CERTIFICATE OF INSURANCE FOR THE REMOVAL OF ASBESTOS ON FOUR STRUCTURES: 219 NEWELL STREET, 223 SUMNER STREET, 433 RATH STREET AND 2014 LAFAYETTE STREET AND TO AUTHORIZE THE MAYOR AND CITY CLERK TO SIGN CONTRACT BETWEEN CITY OF WATERLOO AND ADVANCED ENVIRONMENTAL. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Contract, Bonds, and Certificate of Insurance dated March 14, 2016, between Advanced Environmental of Waterloo, Iowa and the City of Waterloo, Iowa, in the amount of $14,600.00, for the removal of asbestos on four structures: 219 Newell Street, 223 Sumner Street, 433 Rath Street and 2014 Lafayette Street, are hereby approved and the Mayor and City Clerk are authorized and directed to execute the same on behalf of the City of Waterloo, Iowa. ATTEST: PASSED AND ADOPTED this 14th day of March 2016. Quentin Hart, Mayor Kelley Fchle Deputy C ty Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-174 RESOLUTION APPROVING THE DONATION OF RETIRING K9 ROBBY TO HIS HANDLER, SGT. GUS FARMER. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the retirement and donation of the Police Department K9 Robby to his handler, Sergeant Gus Farmer, is hereby approved. PASSED AND ADOPTED this 14th day of March 2016. ATTEST: Kelley Fe Ichle Deputy Ciy Clerk �1 Quentin Hart, Mayo Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-175 RESOLUTION APPROVING AWARD OF CONTRACT TO LEHMAN TRUCKING AND EXCAVATING INC. OF WATERLOO, IOWA IN THE AMOUNT OF $62,935.00 AND APPROVING THE CONTRACT, BID BOND AND CERTIFICATE OF INSURANCE FOR THE DEMOLITION OF TEN STRUCTURES 430 BAYARD STREET, 223 SUMNER STREET, 219 SUMNER STREET, 1808 E. 4TH STREET, 225 NEWELL STREET, 219 NEWEL STREET, 433 RATH STREET AND 2014 LAFAYETTE STREET AND AUTHORIZE THE MAYOR AND CITY CLERK TO SIGN THE CONTRACT BETWEEN CITY OF WATERLOO AND LEHMAN TRUCKING AND EXCAVATING, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Contract, Bid Bond, and Certification of Insurance dated March 14, 2016, between Lehman Trucking and Excavating, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, in the amount of $62,935.00, for the demolition of ten structures 430 Bayard Street, 223 Sumner Street, 219 Sumner Street, 1808 E. 4th Street, 225 Newell Street, 219 Newel Street, 433 Rath Street and 2014 Lafayette Street, are hereby approved and the Mayor and City Clerk are authorized and directed to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 14th day of March 2016. ATTEST: Kel ey Fel Deputy Cit e Clerk Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-176 RESOLUTION APPROVING LEASE AGREEMENT WITH SILVER EAGLE HARLEY DAVIDSON FOR TWO (2) HARLEY DAVIDSON POLICE MOTORCYCLES FOR A 12 MONTH PERIOD AT A COST OF $135.00 PER MOTORCYCLE PER MONTH FOR A TOTAL AMOUNT OF $3,240.00, AND AUTHORIZE MAYOR TO EXECUTE SAID AGREEMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Lease Agreement dated March 14, 2016, between Silver Eagle Harley Davidson and the City of Waterloo, Iowa, for two (2) Harley Davidson Police Motorcycles for a 12 month period at a cost of $135.00 per motorcycle per month for a total amount of $3,240.00, is hereby approved and the Mayor is authorized and directed to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 14th day of March 2016. Quentin Hart, Mayor ATTEST: elley chle Deputy City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-177 RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT OF $55,000 AND $1,000 OF REIMBURSEMENT TO INVISION OF WATERLOO, IOWA IN CONJUNCTION WITH THE KITCHEN PLUMBING IMPROVEMENTS FOR FIVE SULLIVAN BROTHERS CONVENTION CENTER, AND AUTHORIZE MAYOR TO EXECUTE SAID DOCUMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Professional Services Agreement dated March 14, 2016, between Invision of Waterloo, Iowa and the City of Waterloo, in the amount of $55,000 and $1,000 of reimbursement funds to Invision, in conjunction with the Kitchen Plumbing Improvements for five Sullivan Brothers Convention Center, is hereby approved and the Mayor and City Clerk are authorized and directed to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 14th day of March 2016. ATTEST: 40--- Kelley Fe]?hle Deputy City Clerk Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-178 RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT AMENDMENT NO. 1 WITH INVISION OF WATERLOO, IOWA, IN THE AMOUNT OF $2,000 IN CONJUNCTION WITH THE WATERLOO CENTER FOR ARTS SCHOITZ ROOM RENOVATION, AND AUTHORIZE MAYOR TO EXECUTE SAID DOCUMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Professional Services Agreement Amendment No. 1 dated March 14, 2016, between Invision of Waterloo, Iowa and the City of Waterloo, in the amount of $2,000, in conjunction with the Waterloo Center for Arts Schoitz Room Renovation, is hereby approved and the Mayor and City Clerk are authorized and directed to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 14th day of March 2016. ATTEST: elley Fe Deputy Cit hle Clerk Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-179 RESOLUTION APPROVING PROFESSIONAL SERVICE AGREEMENT WITH AECOM TECHNICAL SERVICES, OF WATERLOO, IOWA, IN THE AMOUNT NOT TO EXCEED $57,900.00 FOR CONSTRUCTION RELATED SERVICES FOR THE F.Y. 2016 FLOOD CONTROL GATEWELL REPAIRS, CONTRACT NO. 895; AND AUTHORIZE MAYOR AND CITY CLERK TO EXECUTE SAID DOCUMENTS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Professional Services dated March 14, 2016, between AECOM Technical Services of Waterloo, Iowa and the City of Waterloo, Iowa, in an amount not to exceed $57,900.00, for construction related services for the F.Y. 2016 Flood Control Gatewell Repairs, Contract No. 895, is hereby approved and the Mayor and City Clerk are authorized and directed to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 14th day of March 2016. Quentin Hart, Mayor ATTEST: Kelley Fele le Deputy Cit Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-180 RESOLUTION APPROVING AWARD OF CONTRACT TO WBC MECHANICAL, INC. OF WATERLOO, IOWA AND APPROVING BONDS AND CERTIFICATES OF INSURANCE, FOR THE WATERLOO FIVE SULLIVAN BROTHER BOILER PROJECT, IN THE AMOUNT $485,389.00 AND AUTHORIZE THE MAYOR TO EXECUTE THE SAME. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Contract dated March 14, 2016, between WBC Mechanical, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, in the amount of $485,389.00, along with the bonds and certificates of insurance, in conjunction with the Waterloo Five Sullivan Brother Boiler Project, are hereby approved and the Mayor is authorized and directed to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 14th day of March 2016. ATTEST: elley Fe .hle Deputy Cit Clerk Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-181 RESOLUTION APPROVING AWARD OF CONTRACT TO CEDAR VALLEY CORP., LLC, OF WATERLOO, IOWA, IN THE AMOUNT OF $559,975.14; AND APPROVING THE CONTRACT, BONDS, AND CERTIFICATE OF INSURANCE FOR THE F.Y. 2016 MIDPORT BOULEVARD EXTENSION PHASE III, CONTRACT NO. 894; AND AUTHORIZE MAYOR AND CITY CLERK TO EXECUTE SAID DOCUMENTS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Contract dated March 14, 2016, between Cedar Valley Corp., LLC, of Waterloo, Iowa and the City of Waterloo, Iowa, in the amount of $559,975.14, along with the bonds and certificate of insurance, in conjunction with the F.Y. 2016 Midport Boulevard Extension Phase III, Contract No. 894, are hereby approved and the Mayor and City Clerk are authorized and directed to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 14th day of March 2016. Quentin Hart, Mayor ATTEST: inf. el ey Fel le Deputy Cit Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-182 RESOLUTION APPROVING CONTRACT, BONDS, AND CERTIFICATE OF INSURANCE WITH K. CUNNINGHAM CONSTRUCTION CO., INC., OF CEDAR FALLS, IOWA, IN THE AMOUNT OF $626,190.06 FOR THE F.Y. 2016 SHAULIS ROAD TRAIL EXTENSION - PHASE I, CONTRACT NO. 858. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Contract dated March 14, 2016, between K. Cunningham Construction Co., Inc., of Cedar Falls, Iowa and the City of Waterloo, Iowa, in the amount of $626,190.06, along with the bonds and certificate of insurance, in conjunction with the F.Y. 2016 Shaulis Road Trail Extension - Phase I, Contract No. 858, are hereby approved and the Mayor and City Clerk are authorized to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 14th day of March 2016. Quentin Hart, Mayor ATTEST: elley ( el hle Deputy ity Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-183 RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT NO. 1 WITH AECOM TECHNICAL SERVICES, OF WATERLOO, IOWA, IN THE AMOUNT NOT TO EXCEED $80,000 FOR CONSTRUCTION REVIEW SERVICES FOR THE F.Y. 2016 MIDPORT BOULEVARD EXTENSION PHASE III, CONTRACT NO. 894; AND AUTHORIZE MAYOR AND CITY CLERK TO EXECUTE SAID DOCUMENTS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Supplemental Agreement No. 1 dated March 14, 2016, between AECOM Technical Services of Waterloo, Iowa and the City of Waterloo, Iowa, in an amount not to exceed $80,000, for construction review services for the F.Y. 2016 Midport Boulevard Extension Phase III, Contract No. 894, is hereby approved and the Mayor and City Clerk are authorized and directed to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 14th day of March 2016. ATTEST: Kelley F:lc le Deputy C ty Clerk 6c— Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-184 RESOLUTION APPROVING FUNDING AGREEMENT WITH THE BLACK HAWK COUNTY GAMING ASSOCIATION FOR A $750,000.00 MATCH FOR THE REHABILITATION OF THE 4TH STREET BRIDGE WALKWAY OVER THE CEDAR RIVER AND AUTHORIZE MAYOR TO EXECUTE SAID DOCUMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Funding Agreement dated March 14, 2016, between Black Hawk County Gaming Association and the City of Waterloo, Iowa, in the amount of $750,000.00 with a $750,000.00 local match, in conjunction with the rehabilitation of the 4th Street Bridge Walkway over the Cedar River, is hereby approved and the Mayor is authorized and directed to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 14th day of March 2016. Quentin Hart, Mayor ATTEST: Kelley F: c le Deputy C y Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-185 RESOLUTION APPROVING A COLLECTIONS SERVICES AGREEMENT BETWEEN CREDIT BUREAU SERVICES OF IOWA, INC. OF OSKALOOSA, IOWA TO COLLECT ALL PAST DUE BILLING AT WATERLOO FIRE RESCUE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Collection Services Agreement dated March 14, 2016, between Credit Bureau Services of Iowa, Inc. of Oskaloosa, Iowa and the City of Waterloo, Iowa, to collect all past due billing at Waterloo Fire Rescue, is hereby approved and the Mayor and City Clerk are authorized and directed to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 14th day of March 2016. Quentin Har ATTEST: ///, e ey F:( c e Deputy C Fl Clerk , Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-186 RESOLUTION APPROVING SAID BUDGET WITH A TOTAL TAX LEVY RATE INCLUDING THE CULTURAL & SCIENTIFIC LEVY FOR THE GROUT MUSEUM DISTRICT OF $17.60522 AND PROPERTY TAX ASKINGS INCLUDING THE CULTURAL & SCIENTIFIC LEVY IN THE AMOUNT OF $40,429,803, RESULTING IN A CITY -ONLY TAX LEVY RATE OF $17.33522 AND PROPERTY TAX ASKINGS EXCLUDING THE CULTURAL & SCIENTIFIC LEVY IN THE AMOUNT OF $39,821,470. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the annual budget for the Fiscal Year ending June 30, 2017, as set forth in the Budget Summary Certificate in the detailed budget in support thereof showing the revenue estimates and appropriation, expenditures and allocations to programs for said fiscal year is adopted, with a levy rate of $17.60522 including the Cultural & Scientific Levy for the Grout Museum District and property tax askings of $40,429,803, resulting in a city -only tax levy rate of $17.33522 and property tax askings excluding the Cultural & Scientific Levy in the amount of $39,821,470, and the City Clerk is directed to make the filings required by law and the Chief Financial Officer to set up the books in accordance with the summary and details as adopted. PASSED AND ADOPTED this 14th day of March 2016 by the following vote: Ayes -Four. Nays: Three (Jacobs, Lind, and Schmitt). ATTEST: Kelley Deputy lchle ity Clerk Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5337 AN ORDINANCE AMENDING ORDINANCE NO. 5079, AS AMENDED, CITY OF WATERLOO ZONING ORDINANCE, BY AMENDING THE OFFICIAL ZONING MAP REFERRED TO IN SECTION 10-4-4, APPROVING A SITE PLAN AMENDMENT TO THE "B -P" BUSINESS PARK DISTRICT TO ALLOW FOR THE CONSTRUCTION OF A 7,000 SQUARE FOOT CONVENIENCE STORE/FAST FOOD RESTAURANT AND A 4,975 SQUARE FOOT TIRE SERVICE AND LIGHT TRUCK SERVICE CENTER, LOCATED AT THE INTERSECTION OF HIGHWAY 63 AND GREYHOUND DRIVE, DIRECTLY NORTH OF HIGHWAY 20. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA AS FOLLOWS: Section 1. That the Official Zoning Map referred to in Section 10-4-4, Rezoning Certain Property, of Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, be amended to approve a site plan amendment to "B -P" Business Park District, to allow for the construction of a 7,000 square foot convenience store/fast food restaurant and a 4,975 square foot tire service and light truck service center, located at the intersection of highway 63 and greyhound drive, directly north of highway 20, legally described as follows: GREENBELT CENTRE PLAT NO. 7 A PART OF THE NORTHWEST QUARTER OF THE SOUTHEAST QUARTER, A PART OF THE NORTHEAST QUARTER OF THE SOUTHEAST QUARTER, A PART OF THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER, AND A PART OF THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER, ALL IN SECTION 6, TOWNSHIP 88 NORTH, RANGE 13 WEST OF THE 5TH P.M., WATERLOO, BLACK HAWK COUNTY, IOWA, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER NORTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SAID SECTION 6; THENCE N89°24'48"E ALONG THE SOUTH LINE OF SAID NORTHWEST QUARTER OF THE SOUTHWEST QUARTER A DISTANCE OF 268.10 FEET TO THE EAST RIGHT-OF-WAY LINE OF GREYHOUND DRIVE AND THE POINT OF BEGINNING; THENCE NORTHERLY 261.95 FEET ON THE SAID EASTERLY RIGHT-OF-WAY OF GREYHOUND DRIVE ALONG A 576.62 FOOT RADIUS CURVE, CONCAVE EASTERLY, SAID CURVE HAVING A CHORD OF 259.70 FEET AND BEARING N13°26'27"W; THENCE N0°28'30"W ALONG SAID EAST RIGHT-OF-WAY LINE 790.67 FEET; THENCE N89°29'00"E 692.39 FEET; THENCE N62°21'03"E 109.42 FEET; THENCE N35°13'06"E ALONG THE NORTHWEST LINE OF EXTENDED TITAN TRAIL 431.85 FEET TO THE SOUTHWEST END OF SAID TITAN TRAIL AND GREENBELT CENTRE PLAT NO. 2; THENCE S54°46'54"E ALONG THE SOUTHWESTERLY END OF SAID TITAN TRAIL 60.00 FEET TO THE WESTERNMOST CORNER OF LOT 2, GREENBELT CENTRE PLAT NO. 2; THENCE S35°13'06"W ALONG THE SOUTHEAST LINE OF EXTENDED TITAN TRAIL 299.00 FEET TO THE WESTERNMOST CORNER OF LOT 1, GREENBELT CENTRE PLAT NO. 6; THENCE S54°52'07"E 248.24 FEET TO THE NORTHWESTERLY RIGHT-OF-WAY LINE OF THE FORMER CHICAGO & NORTHWESTERN TRANSPORTATION COMPANY (NOW THE CITY OF WATERLOO RECREATIONAL TRAIL); THENCE S35°07'53"W ALONG Ordinance No. 5337 Page 2 and SAID RIGHT-OF-WAY 1257.37 FEET TO THE SOUTH LINE OF THE NORTHWEST QUARTER OF THE SOUTHEAST QUARTER; THENCE S89°28'13"W 327.49 FEET TO THE EASTERLY RIGHT-OF-WAY OF GREYHOUND DRIVE AND THE POINT OF BEGINNING CONTAINING 19.131 ACRES, AND IS SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD, subject to the following condition: 1. That the site plan regulations, etc., parking, drainage, meets all applicable city codes, including but not limited to landscaping, etc. Section 2. That the City Clerk is hereby directed to file a certified copy of this Ordinance with the Recorder of Black Hawk County, Iowa. INTRODUCED: PASSED 1St CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: PASSED AND ADOPTED this ATTEST: iki---- elley �-lch e Deputy pity Clerk 14th February 22, 2016 February 22, 2016 March 7, 2016 March 14, 2016 day of March 2016. CERTIFICATE DA.J.94.0tA, 461p0—, Quentin Hart, Mayor I, Kelley Felchle, Deputy City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Ordinance No. 5337 as passed and adopted by the City Council of the City of Waterloo, Iowa, on the 14 h day of March 2016. 2016. SEAL Witness my hand and seal of office this 14th day of March elley Ff ch e Deputy Cty Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. ORDINANCE NO. 5338 AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY AMENDING SUBSECTION 551, PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS, BY DELETING SUBSECTION 182(A) HUMMINGBIRD CIRCLE IN ITS ENTIRETY, AND INSERTING IN LIEU THEREOF, A NEW SUBSECTION 182(A) HUMMINGBIRD CIRCLE TO SUBSECTION 551, PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA AS FOLLOWS: That Section 551, Parking Prohibited At All Times on Certain Streets, is hereby amended as follows: STREET PORTION WHERE PARKING PROHIBITED 182(a) Hummingbird Circle Outer circle side; inner circle side between North side of Pintail Drive and 1306 Hummingbird Circle. INTRODUCED: PASSED 1st CONSIDERATION: PASSED 2nd CONSIDERATION: PASSED 3rd CONSIDERATION: PASSED AND ADOPTED this ATTEST: elley Fe chle Deputy Ci y Clerk 14th March March March March 14, 2016 14, 2016 14, 2016 14, 2016 day of March 2016. b Quentin Hart, Mayor March 4, 2016 CITY OF WATERLOO, IOWA HUMAN RESOURCES DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4303 Fax (319) 291-4569 TO: Honorable Mayor & City Council We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Clerk II for the City of Waterloo, Iowa. Appointment(s) shall be made from this list for the next year (March 4, 2016- March 3, 2017). Respectfully submitted, CERTIFIED LIST Kathryn Barrett Carrie Lewis Lynette Locke Jacklyn Chouinard Jennifer Hallman Bonetta Culp Date Og/07//‘ Date CS LIST CLERK II 16 CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. Tuesday, January 19, 2016 1st Floor Conference Room — City Hall Members Present: Member Absent: Others Present: Bonetta Culp, Barry Haskins Abraham Funchess (ex officio) John LaPointe, Cheryl Huddleston Moved by Haskins, seconded by Culp to approve the January 19, 2016 Agenda. Motion carried. Moved by Haskins, seconded by Culp to approve the Minutes from December 14, 2015. Motion carried. UNFINISHED BUSINESS The Civil Service List for Police Property/Evidence Technician was presented for certification. The job description and testing criteria were approved by the Civil Service Commission on 10/19/15 and by the Human Resources Committee on 11/23/15. There is a vacancy due to a retirement. The position was advertised in the Courier, on the City website and cable channel, a notice sent to the agencies and organization on the Affirmative Action list and posted in all City departments. We received 35 resumes and 18 were invited to interview. Interview panel members were Lieutenant Brent Cirksena, Police Property/Evidence Coordinator Dave Boesen and Human Resources Manager Cheryl Huddleston. One candidate did not pass the interview and 2 cancelled. The Civil Service List has 5 white males and 5 white females. The Reserve List has 1 white male and 4 white females. Moved by Haskins, seconded by Culp: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Police Property/Evidence Technician for the City of Waterloo, Iowa Police Department. Appointment(s) shall be made from this list for the next year (January 19, 2016 — January 18, 2017). CERTIFIED LIST Duane Durnin Ruth Muller Melissa Snook Brittney Hoyer Jeffrey Jackson Robert Roquet Justin Uhde Kyle Sisler Nicole Russell Maryann Brannon The reserve list shall be held in reserve and must be certified within the first year in order to be utilized. RESERVE LIST Ariel Moore Gwen Schwestka Laurie Hekel David Boswell Anita Merfeld Motion carried. Updates Code Enforcement Officer —position has not yet been approved by the Personnel Requisition and Human Resources Committees. Clerk II — approved by Human Resources Committee on 11/23/15 and the Civil Service Commission on 12/14/15; vacancy in Waste Management due to a promotion/position upgrade; posted as promotional but no one applied; advertised Courier, City website and cable channel, listed with agencies and organizations on Affirmative Action List and posted in all City departments; 26 resumes received to date. NEW BUSINESS The job description and testing criteria for Equipment Operator I — Street Department was presented for approval. The position was approved by the Human Resources Committee on 1/11/16. There are a couple vacancies due to retirement and promotion. There are no changes in the job description and testing criteria. Moved by Haskins, seconded by Culp to approve job description and testing criteria for Equipment Operator I — Street Department. Motion carried. The promotional job description and testing criteria for Planner II — Community Planning & Development was presented for approval. The positon has not yet been approved by the Human Resources Committee. There is a vacancy due to a resignation. Significant changes were made in the job description, especially adding economic development duties. Moved by Haskins, seconded by Culp to approve the job description and testing criteria for Planner II — Community Planning & Development. Motion carried. The job description and testing criteria for Planner I — Community Planning & Development was presented for approval. The position has not yet been approved by the Human Resources Committee. There is an anticipated vacancy due to a Planner II resignation. The job title has been changed from Associate Planner. Only small changes were made in the job description and testing criteria similar to those in Planner II. Moved by Haskins, seconded by Culp to approve the job description and testing criteria for Planner I — Community Planning & Development. Motion carried. OTHER BUSINESS The City Human Resources Department will soon be going to a computerized process for applicants to submit resumes for all positions. If it works as promised, it will be user friendly. The system will keep track of resumes and it will be much easier to respond to resumes. The system will also follow resumes/applicants through the whole process from beginning to end. With no further business, moved by Haskins, seconded by Culp to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission Crossroads Subdivision Petition with regard to a Parking Change Ordinance at the Hummingbird Circle and Southtown Drive "T" Intersection and Hummingbird Circle and Pintail Drive "T' Intersection We the residents of the Crossroads Estates Subdivision do submit this Petition to the Mayor, City Council Members and Sandie Greco, Traffic Operations Superintendent. We are referencing a letter sent by Sandie Greco on February 29, 2016. The subject of this letter was a new Proposed Ordinance Change—No Parking This Side on the Inner Circle Between 1234 Hummingbird Circle and 1306 Hummingbird Circle. We the residents support this change as per the map given by Ron Bockenstedt to the Mayor and City Council at the March 7, 2016 City Council Meeting. The reason we support these changes are to improve traffic flow at the Hummingbird Circle and Southtown Drive "T" Intersection, but more importantly to ensure the safety of the people driving through the Intersection. The streets are only 27 feet wide in this area and there just is not enough room to park on the inner circle of Hummingbird Circle and have traffic flow freely and safely. This is especially concerning if our subdivision had a need for emergency vehicles such as the Fire Department, Police Department and Ambulance Rescue. The Sanitation Department will also benefit when they pick up garbage. We also support some changes at the Pintail Drive and Hummingbird Circle "T" Intersection parking area north and south of Pintail Drive. We support these changes because when Pintail Drive residents leave Pintail Drive to turn onto Hummingbird Circle their visibility is hampered causing some safety issues from the north and south for them. Currently people are parking south and north of Pintail Drive to the Speed Hump and are blocking the resident's visibility which creates safety concerns for them. Hummingbird Circle from Southtown Drive to Sarah Drive has considerable traffic on it and much of it is people using that street as a back way to the Crossroads Mall. It is our hope to get this ordinance passed as it would make our subdivision safer for everyone who lives here. I want to thank the Mayor, City Council Members and Sandie Greco and the City of Waterloo for their help in getting this ordinance adopted. Submitted by Ronald Bockenstedt !f ! 6 March 14, 2016 Mayor QUENTIN HART CITY OF WATERLOO, IOWA Traffic Operations and Animal Control Services Sandie Greco - Superintendent 625 Glenwood Street. • Waterloo, IA 50703 • (319) 291-4440 Fax (319) 291-4094 February 29, 2016 COUNCIL MEMBERS Occupant 1234 Hummingbird Circle Waterloo, Iowa 50702 DAVID JONES Ward I BRUCE JACOBS Ward 2 PATRICK MORRISSEY Ward JEROME AMOS. JR. Ward An ordinance change of No Parking This Side between 1234 and 1306 -� Hummingbird Circle (inner circle) is scheduled to be on the Council Agenda — RON Monday, March 7, 2016. WELPER !Pard 5 RE: Proposed Ordinance Change — No Parking This Side On the Inner Circle between 1234 and 1306 Hummingbird Circle The City Traffic Operations Department has studied the T -intersection of Southtown Drive and Hummingbird Circle. Drivers have been calling with concerns of turning onto Hummingbird Circle from Southtown due to vehicles parked on the inner circle in the above-mentioned area. TOM LIND 11 -Large STEVE SCHMITT .4t -Large If you have any questions or concerns regarding this change, please call my office at 291-4440 between the hours of 7:00 AM and 3:00 PM Sincerely, 'Sandie Greco Traffic Operations Superintendent 1tt- 14 g 30 'PM I 'RE WORKING FOR `'arxYhmiiv/Afrmative Actorr « 0.34,1)-31. 1)-3" 13t/ Mu�011NG81/th C l2CC.� �y r4ie 6" r4 c l= c-cr ab 754E pROPc$ z Nth6'2Dlriot n1G�.. 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C Wok eLaf 71/1 ecaY 4 R2 Address 4111-D nuC: 1AJGet,ef A c.S if ILO mo LACIAIeM LAO re cg 4.4 *IIIs 3 P C K i 06 6i L4, /- m©c4106. ire L,,1 f1� ) $ O uy11/11) /k 3 i a /So If rnm C3 i re.D (=Lc Signature ti. hse E-ccak,,s2\ 1-30c, Ftp � CfCf t +,,.. 13d i /3/-1,(1414_ LA, Signature Page for Petition Crossroads Subdivsion Petition concerning new parking ordinance changes for the Hummingbird Circle and Southtown Drive and Hummingbird Circle and Pintail Drive "T" Intersections (March 2016) Printed Name A)NC RAuVISALL IF -Col qS7-47- 64 -NAC C �R Seo ,t) Daft AA 1k1 o \ I C. EDI SAL,C. l/4 ► 2/l/4/44/,t'ic -4r; ,roc Address Signature Date 444_ t zig/14, 1 aa0 the,frpept, 41149 th&Cki, 4i 1-4.41/4-7- i Lit, 4.41/4-7-lj9Lia H 02MI4161(31 _Ci &/- 11 134E 1-1 u/14 m r l,C Q o i2Li i1 O%-{-EAnm 3A)6. 8.1�G�1 k4-/axi/ i.1W/ lit Link) Fi aG 6 CG 4/s(4 .310 , c.LE/7m4 SA -L k/C 3/06 cc/1.dt eLx ectsioiLidz 023 Hk„,,ied Db(.L5 L -A1 -AGK , b%foirki me.k Ve= 9,1?iorp1L /g//6 3/sp6 3( CPG Signature Page for Petition Crossroads Subdivsion Petition concerning new parking ordinance changes for the Hummingbird Circle and Southtown Drive and Hummingbird Circle and Pintail Drive "T" Intersections Printed Name MEL SJJA mU SraDfi .a- G t o LiAIPA LA-RAW-- eFmiytt Rik/ LE LA ME us Kivfl - - i) Z/n. o L eK- c_. leo -r L_rp,z_. RCI6t) aqr YoLeWba !upg. t 1.4 fie (14i5oiti-L, el) 1 0 Address I '+6' Pe(AKU X164 / 4o 14 u ,1 l B) 'C_) tLB- (AA' MumyH la66i kD c. � t 16 ,/u *70) r!IC elea CYiecL6 ffiov nt ntlG (13 f re.Z •112GL ; l'/4M'11/I'1mi14G &I P CieCL6 6x1.38 At. (426 C1i2CU if -30 Minim 'MtMMS1k�D e (1? 93ckg k t121//L ,t)za es hie6L(iK .foza O L..la1 DAmA , 13, me)c.Kt . L N€ Signature Mf(S IA* (March 2016) Date 8/8//b. 7 sag 2/f/./ 318/,6 I/ v Signature Page for Petition Crossroads Subdivsion Petition concerning new parking ordinance changes for the Hummingbird ircle and Southtown Drive and Hummingbird Circle and Pintail Drive "T" Intersections (March 2016) Printed Name �Y &NKr-, gr�t�=r To /hi lep y Ad) y 1A #►4451 T DA<AP, tG 1�0 NA-Lbago cgjsrf t TA ►V ckE ,LS Wo 2 71" FL 7__ fi12 J/V CILLI j I, iSaBE I-1 ntr ES Address Signature 4t /kat AIC B 1 RP 1..q-,ja nu% ,% ' i �_- a 1/ ge o'loc,KtA$lam 1.¢ L 44. / / 4(z% rn DGK`In3G e,112:0 4.Rfr Date _ v GYMcrEfie4t10 c.pi4)& /'A(' dye/ / Lo ; /23'74 ,C/ m iws tNC. /3lICA C.I' cL� 0-347Z rfrn 1 nl e lgI p C itz_L E- Ji3J Kum/not/a $/e.b C.JR,c16 G% H33 '� G Pet- /Wilk1qD L14" (74.3C Mina W -S-- 71140701 a Db u6- De. �F (7 b Ngo v,NG, D' 3/811L. Signature Page for Petition Crossroads Subdivsion Petition concerning new parking ordinance changes for the Hummingbird Circle and Southtown Drive and Hummingbird Circle and Pintail Drive "T" Intersections (March 2016) Printed Name ,LIS 64 (61c/L L Or.00 t'L-r✓ 7 g7 -g S ;r .J fl�mlC ZJA SicsL6-rn,-aJ CA kat. cmJ9d t (5'kD1itIG 42? neS R. 6e71 -6,4-i< NANO/ bKity kti fyorA r.1. A4 f QumPna. Address Signature (Ayr fl lfiinina4R1, h C1RCLE 101' Rojc,,(\t J po-o 2r2 x{137 ftwv,2iviaG jVUg- 2)k. 14/37 0144 °14 bD11A-,de Lb:0o vna L(iJJ16 DC&J 9177 mou ✓; i P .e `2>r 'f 177 mo'trn lna `I vE .2 '43/ tit u toi lk) ?JOklt,_. 4 1 114 tR61 J Date 3/04 31Vtc Signature Page for Petition Crossroads Subdivsion Petition concerning new parking ordinance changes for the Hummingbird Circle and Southtown Drive and Hummingbird Circle and Pintail Drive "T" Intersections (March 2016) Printed Name 47k7/a,An-ersta 4t,/, er2f) •-••1 -42-4 A- lie%"\ R tV't V1/4 Jew UarGo+A�-j ()u 4 a V�t��� 14/ e 5 19/ i<z.Z /44 A k&! C k/J7 $4 G, v ' \ � �, k', �, 5 i\C\N ..N 0vim ; 5 Address yrzl / x. yv/24 `t 1.z 9 ok `4-lz�r t�d L�-,�- Date y//C7/¼7 ( k 3-/a-/‘ 3V/v-r� \ V\O tx`c \IINc-10 Ilf .`►rw��1��vt (\\,„�� ` v\ 3 - Signature Page for Petition Crossroads Subdivsion Petition concerning new parking ordinance changes for the Hummingbird Circle and Southtown Drive and Hummingbird Circle and Pintail Drive "T" Intersections (March 2016) Printed Name I '-/Poi cP---Qatati 13oS c f-{ of it NNS 8) C Ro 0 ,F13 1/ GTE R iaL /60At ,21}' leacSti /1/4lP)1219 PP TAR 15 At Address 130.B 9110-1-4d l3a o Or Signature oat-- ciA.A.4_42/,v, Date -- Date 3- - et;./Laze--&. 1-?//f2L,,t4-32.- /331 PjA7771/1 L OR 1330 r3)0/4,1 P�aa11,_ Jig 33 3 7/1tc_ 7I (36R `l Pr 3- 3 - -l6 - 9 i6 -a2/4(4016/2-itid 3/?/& Signature Page for Petition Crossroads Subdivsion Petition concerning new parking ordinance changes for the Hummingbird Circle and Southtown Drive and Hummingbird Circle and Pintail Drive "T" Intersections (March 2016) Printed Name Cherrc 1►eiseg► Ro r` Qr5 CDtZ(3,4 t54k Rioter 60 047 j,ie€ L;Ri ct r &cw 1 h' Lei A, i dIvkayun Address 4(IL lnrkrk#t Signature OluAiLL► ust. kof : 1027 1-11-t. mm 61, 1, ci Cv k. k JJa Lir() 1 h. ,d ‘421 l n Date 3 `/C .5/Joil47 3/ /0//4 4//341 pq lay /0a5 HUmm�hq�ir`d �';r. /H '31 MoctbtLv� EN) LOSk or\ oc6k\c-2,-,603 i�.i c� '-� I\\C �-( w ,rizgy Aa,,, S;�t L � A SSei M 1-U94 N1/46c-iCti,\CIS:\ L4 '1C)1 i-1 "w.'\:hs\0• C.r g 101P Signature Page for Petition Crossroads Subdivsion Petition concerning new parking ordinance changes for the Hummingbird Circle and Southtown Drive and Hummingbird Circle and Pintail Drive "T" Intersections (March 2016) Printed Name — jSon JPASIc1 dq, A; 5-zor,Jc iociK(Q- W alfk *kr fj HolLi S' t-uvittlin 1.)17, cont9 FALL, 40t -t -r -c. C e octy -its Address Lkil tk Malt Ai�J U/ 5c /Li I;,,1 (M (NW tic et 4-1 4-5 cbid (..ii) 41 45 VMc ���1 rbri IL l �l tiCi��r^er L�) 141. e )(;7 0-tAmiryt 114 i (-11 !-/\0,),YvvY-‘ \Dice.. 9o33 nb J 0 i N .. (' 6/07 Signature ww fkLgijk Date 5 //( _3 Jo//k )iof/ 144_ 3A0, Wii/6 3,//L//( 314/G3 30 -7 - Signature Page for Petition 14 Crossroads Subdivsion Petition concerning new parking ordinance changes for the Hummingbird Circle and Southtown Drive and Hummingbird Circle and Pintail Drive "T" Intersections (March 2016) Printed Name Address Signature yN4 Popi-c;r 211.7g. Nmo.eA11ik DoV6 De 1/7--- PlottC. s WI art 12,6D pri Z rp k1R8Y A Le )its <1 R89 Qad AL ti k COSE r9R9d Kt.t/a!-(EF- Et_, K . 7W /Yl c>C-- 4,117t t� Ly ASt/1.y iciiE S14 riP T, -AIA UA .S`z'oc- / L k ' me DoNAL.O 1l ab rat,esf1i1c ,t)DLJcs �, f 1./'36 M o IN ,1)O1)l D2 4134, gool04 2 oti D / 3/ 7 ?/C..r, n,. n .j 6i. -r/ &i../,r_ /Va'/pU%jfl/AJG RIAD LpeCG5 i 4l ? HymrnikUiAD C�j�2G L l 9-1'? 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LtI LL7 rnot.t g1vr 11g 7 c V hl1,CMt461 C, X -v —Si) Lti(o<ie'IbkkRnlit\Sk-. o0(i, D f/J _ f Date 4/,4)L ft/44, 4 Signature Page for Petition Crossroads Subdivsion Petition concerning new parking ordinance changes for the Hummingbird Circle and Southtown Drive and Hummingbird Circle and Pintail Drive "T" Intersections (March 2016) Printed Name Pte- (c -i - Lu, vl o(oicsO �c rac� MeA rn N\L ie-k-4?Q .Ic( 13ecicc •r•I (7 -AA() 0'1 r (0-v Sa r� iC1 j i m:' -I kiq I j r S yk\-ou c -n);,-7 Address Signature Date qq 6101,007\`11(1 DO\LQ. �5Q} cu 1 3 ri40-1/41/9 pb-uL-z w ot/tqad&t_7€ 1 F to,/ lsn, dare dir. 3- 11 --(c, -1U3 Mb Luf f\ H xaU Lie O f I:� -- ) )- t L%/S 7 �lokr. goG . 0 LoLiq roo6w3hird 1 mock in)br,,,d.L1n . c1 0 7Hommi,77Li'rri • • `,:e‘f A H15-- -H6c-Ict1601ci 1 -4A - L1 l Lt o l octi o C:19'i ret, (113 9151Mofl1►H 11A.5 5.///' Signature Page for Petition Crossroads Subdivsion Petition concerning new parking ordinance changes for the Hummingbird ircle and Southtown Drive and Hummingbird Circle and Pintail Drive "T" Intersections (March 2016) Printed Name Dloviac EA1 / Bey a s7onl , r1 e1 D risKee&) ftt ts"rliti As ead 4:ki s e4- s eteL. 6 � 17t1 rs eo 2D F 3 NANCY si-iptA) M Vibtit) -11 raaM1114' "'IAA ati vs9 sJC S Signature Z4)‘4_ - Date 3J9//4 ffr Y -D mavrnl/1c›WV bRvig yGo�3 ✓n o u.e�lt rJc vv� ��t,fE .D3 mouktin)c bb Vet": �}t�3 N o to l ikkaill 1/G bR (vi kiVtaith -49°IfibugkiRIMVIT 4to vinok46141 It PAY -kr STEW' E 7-c /.11 7 .. 6,c rik_ Ad isa 3 (b Signature Page for Petition Crossroads Subdivsion Petition concerning new parking ordinance changes for the Hummingbird Circle and Southtown Drive and Hummingbird Circle and Pintail Drive "T" Intersections (March 2016) Printed Name Address WW 1 Om" IOW / t 1 e_C, 61-6 3 -GuVL/k a nfj sJ l I ( r Er--( Al )---77, y67 /199-veli-Aki 03/08/2016 . •P 10/04/2015 :�s'.�.,� tni'�: . •I 03/08/2016 nocio-e st-7)-045 ( 1 Vzkh-ev fidsz ral-v1 -4A/47m - frte9-- ,tYtut-A.o/ItitycJe.5-0615-17 tg' "t -751--q * cr-L— - 10( , 615 81 /74; 2 0.( 7) 447 ovt,tru-e- (Aft4V't At 1 i6JA LQ, -r& if/ /--wc-'-7-1 c.ory g•te-r\o /44 461/44=-00/2-' 5 7/(-7;L- 1691 by 1691. t?G(1- FYE2017 GENERAL FUND BUDGET ADJUSTMENTS - AS OF MARCH 14, 2016 Mayor's Proposed Budget - With Lind Adj and Emergency Levy Elimination Dept/Area/Program Account Revenue Increase (Decrease) Expense Decrease (Increase) Comment Net Activity $8.10 Subtotal Police/Fire Pension Employee Benefits Other Levies Total Cuts (Additions) POLICE $ - $ - 1100 series 20,000.00 Savings from Staff on Military Leave 20,000.00 20,000.00 1100 series 42,000.00 Delay Hiring 1 Repl Officer 42,000.00 42,000.00 1114 20,000.00 Reduce Overtime 20,000.00 20,000.00 1117 8,000.00 Reduce double time 8,000.00 8,000.00 1533 35,000.00 Reduce Fuel Estimate 35,000.00 35,000.00 0.00. 125,000.00 125,000.00 0.00 0.00 0.00 125,000.00 FIRE RESCUE 0.00 0.00 1100 series 261,693.00 Reduce Staffing (3) 181,058.00 46,930.00 33,705.00 261,693.00 0.00 0.00 0.00 0.00 261,693.00 181,058.00 46,930.00 33,705.00 0.00 261,693.00 LEISURE - DOWNTOWN MTCE 1100 series 79,161.00 Don't add new position 52,270.00 26,891.00 79,161.00 0.00 79,161.00 52,270.00 0.00 26,891.00 0.00 79,161.00 LEISURE - ROAD USE TAX FOR FORESTRY 0.00 0.00 1420 250,000.00 (250,000.00) Allocate more expense to RUT 250,000.00 (250,000.00) 250,000.00 Allocate more expense to RUT (250,000.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CENTRAL GARAGE - MOTOR POOL 3477 4,000.00 Increase admin fee charged by 1 cent 4,000.00 4,000.00 4,000.00 0.00 4,000.00 0.00 0.00 0.00 4,000.00 CLERK/FINANCE (11,728.00) 90,403.00 Incr expected contractual exp (11,728.00) 90,403.00 (11,728.00) Don't fill financial analyst 90,403.00 0.00 78,675.00 78,675.00 0.00 0.00 0.00 78,675.00 FYE2017 Budget Proposed Adjustments Mayor and Lind Proposed Budget.xlsx General Fund 1 3/14/2016 10:01 PM FYE2017 GENERAL FUND BUDGET ADJUSTMENTS - AS OF MARCH 14, 2016 Mayor's Proposed Budget - With Lind Adj and Emergency Levy Elimination Dept/Area/Program Account Revenue Increase (Decrease) Expense Decrease (Increase) Comment Net Activity $8.10 Subtotal Police/Fire Pension Employee Benefits Other Levies Total Cuts (Additions) CABLE TV 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 _ CULTURAL & ARTS 56,984.00 56,984.00 0.00 1100 series Don't fill Visitor Services Manager 56,984.00 0.00 0.00 56,984.00 56,984.00 0.00 0.00 0.00 56,984.00 ANIMAL CONTROL 3873 8,248.00 Incr Reimb from CF to expected 8,248.00 8,248.00 29,420.00 Reduce Expenses 29,420.00 29,420.00 0.00 0.00 8,248.00 29,420.00 37,668.00 0.00 0.00 0.00 37,668.00 ANIMAL CONTROL 271,114.00 Move to Sanitation Fund 271,114.00 271,114.00 (101,250.00) Move to Sanitation Fund (101,250.00) (101,250.00) 0.00 0.00 (101,250.00) 271,114.00 169,864.00 0.00 0.00 0.00 169,864.00 ANIMAL CONTROL (271,114.00) (271,114.00) 101,250.00 0.00 101,250.00 _ Move back To General Fund (271,114.00) Move back to General Fund 101,250.00 0.00 101,250.00 (271,114.00) (169,864.00) 0.00 0.00 0.00 (169,864.00) AIRPORT 0.00 0.00 3453 8,000.00 Increase landing fees revenue to expected receipts 8,000.00 8,000.00 1319 25,191.00 Reduce request 25,191.00 25,191.00 1344 1,000.00 Reduce phone expense 1,000.00 1,000.00 1351 25,000.00 Reduce request 25,000.00 25,000.00 1390 1,300.00 Reduce request 1,300.00 1,300.00 1533 3,000.00 Reduce fuel cost 3,000.00 3,000.00 1538 483.00 Reduce fuel cost 483.00 483.00 1785 (250.00) Reduce other contractual fees (250.00) (250.00) 8,000.00 55,724.00 63,724.00 0.00 0.00 0.00 63,724.00 FYE2017 Budget Proposed Adjustments Mayor and Lind Proposed Budget.xlsx General Fund 2 3/14/2016 10:01 PM FYE2017 GENERAL FUND BUDGET ADJUSTMENTS - AS OF MARCH 14, 2016 Mayor's Proposed Budget - With Lind Adj and Emergency Levy Elimination Dept/Area/Program Account Revenue Increase (Decrease) Expense Decrease (Increase) Comment Net Activity $8.10 Subtotal Police/Fire Pension Employee Benefits Other Levies Total Cuts (Additions) PLANNING 3622 100,000.00 'nor Sale of Property (to $150,000) 100,000.00 100,000.00 1533 200.00 Reduce Fuel 200.00 1100 200.00 series 78,869.00 Don't fill vacant position 78,869.00 1100 78,869.00 series 67,907.00 Don't fill new position 67,907.00 67,907.00 (50,000.00) Reverse add'I transfer to TIF (50,000.00) (50,000.00) 50,000.00 146,976.00 196,976.00 0.00 0.00 0.00 196,976.00 Health Insurance Adjustments 576,000.00 Use Excess Restricted Health Insurance Fund Balance 576,000.00 576,000.00 Use of Fund Balance - 336,651.00 Increase Use of Fund Bal to $500,000 - for Savings from Positions Vacant During Hiring Process 336,651.00 336,651.00 Reduce Travel Expense by 50% 81,745.00 81,745.00 81,745.00 1 Reduce Overtime by 10% 54,253.00 54,253.00 54,253.00 Reduce Dues & Memberships by 50% 30,817.00 30,817.00 30,817.00 Eliminate Emergency Levy Expenses Unidentified 0.00' 0.00 MET Changes 28,287.00 28,287.00 28,287.00 Rollback Replacement Changes (85,154.00) (85,154.00) (85,154.00) Total Changes $ (14,906.00) $ 1,941,386.00 $ 1,818,954.00 $ 46,930.00 $ 60,596.00 $ - $ 1,926,480.00 Reductions Needed Adjusted Increase (Decrease) in Taxes $(1,818,954.00) $(46,930.00) $ (60,596.00) $ - $(1,926,480.00) Change in Tax Askings (0.80732) (0.85505) Levy Rate - Prior Level 18.15956 Levy Rate - Current Level (without Grout) 17.30451 Residential Tax Increase without Grout Levy Rate - Current Level (with Grout) 17.57451 Residential Tax Increase with Grout FYE2017 Budget Proposed Adjustments Mayor and Lind Proposed Budget.xlsx General Fund 3 3/14/2016 10:01 PM FYE2017 GENERAL FUND BUDGET ADJUSTMENTS - AS OF MARCH 14, 2016 Mayor's Proposed Budget - With Lind Adj and Emergency Levy Elimination Dept/Area/Program Account Revenue Increase (Decrease) Expense Decrease (Increase) Comment Net Activity $8.10 Subtotal Police/Fire Pension Employee Benefits Other Levies Total Cuts (Additions) POLICE $ - $ - 1100 series 20,000.00 Savings from Staff on Military Leave 20,000.00 20,000.00 1100 series 1114 42,000.00 20,000.00 Delay Hiring 1 Repl Officer Reduce Overtime 42,000.00 20,000.00 42,000.00 20,000.00 1117 8,000.00 Reduce double time 8,000.00 8,000.00 1533 35,000.00 Reduce Fuel Estimate 35,000.00 35,000.00 0.00. 125,000.00 125,000.00 0.00 0.00 0.00 125,000.00 FIRE RESCUE 0.00 0.00 1100 series 261,693.00 Reduce Staffing (3) 181,058.00 0.00 46,930.00 33,705.00 261,693.00 0.00 0.00 0.00 261,693.00 181,058.00 46,930.00 33,705.00 0.00 261,693.00 LEISURE - DOWNTOWN MTCE 1100 series 79,161.00 Don't add new position 52,270.00 26,891.00 79,161.00 0.00 79,161.00 52,270.00 0.00 26,891.00 0.00 79,161.00 LEISURE - ROAD USE TAX FOR FORESTRY 0.00 0.00 1420 250,000.00 (250,000.00)_ Allocate more expense to RUT 250,000.00 (250,000.00) 250,000.00 Allocate more expense to RUT (250,000.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CENTRAL GARAGE - MOTOR POOL 3477 4,000.00 Increase admin fee charged by 1 cent 4,000.00 4,000.00 4,000.00 0.00 4,000.00 0.00 0.00 0.00 4,000.00 CLERK/FINANCE (11,728.00) 90,403.00 Incr expected contractual exp (11,728.00) 90,403.00 (11,728.00) Don't fill financial analyst 90,403.00 0.00 78,675.00 78,675.00 0.00 0.00 0.00 78,675.00 FYE2017 Budget Proposed Adjustments Mayor and Lind Proposed Budget.xlsx General Fund 1 3/14/2016 10:01 PM FYE2017 GENERAL FUND BUDGET ADJUSTMENTS - AS OF MARCH 14, 2016 Mayor's Proposed Budget - With Lind Adj and Emergency Levy Elimination Dept/Area/Program Account Revenue Increase (Decrease) Expense Decrease (Increase) Comment Net Activity $8.10 Subtotal Police/Fire Pension Employee Benefits Other Levies Total Cuts (Additions) CABLE TV 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CULTURAL & ARTS 56,984.00 56,984.00 0.00 1100 series Don't fill Visitor Services Manager 56,984.00 0.00 0.00 56,984.00 56,984.00 0.00 0.00 0.00 56,984.00 ANIMAL CONTROL 3873 8,248.00 Incr Reimb from CF to expected 8,248.00 8,248.00 29,420.00 Reduce Expenses 29,420.00 29,420.00 0.00 0.00 8,248.00 29,420.00 37,668.00 0.00 0.00 0.00 37,668.00 ANIMAL CONTROL 271,114.00 Move to Sanitation Fund 271,114.00 271,114.00 (101,250.00) Move to Sanitation Fund (101,250.00) (101,250.00) 0.00 0.00 (101,250.00) 271,114.00 169,864.00 0.00 0.00 0.00 169,864.00 ANIMAL CONTROL (271,114.00) (271,114.00) 101,250.00 0.00 101,250.00 Move back To General Fund (271,114.00) Move back to General Fund 101,250.00 0.00 101,250.00 (271,114.00) (169,864.00) 0.00 0.00 0.00 (169,864.001 AIRPORT - 0.00 0.00 3453 8,000.00 Increase landing fees revenue to expected receipts 8,000.00 8,000.00 1319 25,191.00 Reduce request 25,191.00 25,191.00 1344 1,000.00 Reduce phone expense 1,000.00 1,000.00 1351 25,000.00 Reduce request 25,000.00 25,000.00 1390 1,300.00 Reduce request 1,300.00 1,300.00 1533 3,000.00 Reduce fuel cost 3,000.00 3,000.00 1538 483.00 Reduce fuel cost 483.00 483.00 1785 (250.00) Reduce other contractual fees (250.00) (250.00) 8,000.00 55,724.00 63,724.00 0.00 0.00 0.00 63,724.00 FYE2017 Budget Proposed Adjustments Mayor and Lind Proposed Budget.xisx General Fund 2 3/14/2016 10:01 PM FYE2017 GENERAL FUND BUDGET ADJUSTMENTS - AS OF MARCH 14, 2016 Mayor's Proposed Budget - With Lind Adj and Emergency Levy Elimination FYE2017 Budget Proposed Adjustments Mayor and Lind Proposed Budget.xlsx General Fund 3 Employee Benefits Other Levies Total Cuts (Additions) 100,000.00 200.00 78,869.00 67,907.00 (50,000.00) 0.00 0.00 196,976.00 576,000.00 336,651.00 81,745.00 54,253.00 30,817.00 0.00 28,287.00 (85,154.00) $ 60,596.00 $ 1,926,480.00 (60,596.00) $0,926,480.00) (0.85505) 18.15956 17.30451 17.57451 3/14/2016 10:01 PM Revenue Dept/Area/Program Account Increase (Decrease) Expense Decrease (Increase) Comment Net Activity $8.10 Subtotal Police/Fire Pension PLANNING 3622 100,000.00 Ina Sale of Property (to $150,000) 100,000.00 1533 200.00 Reduce Fuel 1100 series 78,869.00 Don't fill 200.00 vacant position 78,869.00 1100 series 67,907.00 Don't fill new (50,000.00) position 67,907.00 Reverse add'I transfer to TIF (50,000.00) 50,000.00 146,976.00 196,976.00 0.00 Health Insurance Adjustments 576,000.00 Use Excess Restricted Health Insurance Fund Balance 576,000.00 Use of Fund Balance - 336,651.00 Increase Use of Fund Bal to $500,000 - for Savings from Positions Vacant During Hiring Process 336,651.00 Reduce Travel Expense by 50% 81,745.00 81,745.00 Reduce Overtime by 10% 54,253.00 54,253.00. Reduce Dues & Memberships by 50% 30,817.00 30,817.00 Eliminate Emergency Levy Expenses Unidentified 0.00 MET Changes 28,287.00 28,287.00 Rollback Replacement Changes (85,154.00) (85,154.00) Total Changes Reductions Needed $ (14,906.00) $ 1,941,386.00 $ 1,818,954.00 $ 46,930.00 Adjusted Increase (Decrease) in Taxes $(1,818,954.00) $(46,930.00) Change in Tax Askings (0.80732) Levy Rate Prior Level - Levy Rate Current Level - (without Grout) Residential Tax Increase without Grout Levy Rate Current - Level (with Grout) Residential Tax Increase with Grout FYE2017 Budget Proposed Adjustments Mayor and Lind Proposed Budget.xlsx General Fund 3 Employee Benefits Other Levies Total Cuts (Additions) 100,000.00 200.00 78,869.00 67,907.00 (50,000.00) 0.00 0.00 196,976.00 576,000.00 336,651.00 81,745.00 54,253.00 30,817.00 0.00 28,287.00 (85,154.00) $ 60,596.00 $ 1,926,480.00 (60,596.00) $0,926,480.00) (0.85505) 18.15956 17.30451 17.57451 3/14/2016 10:01 PM FYE2017 GENERAL FUND BUDGET ADJUSTMENTS - AS OF MARCH 14, 2016 Mayor's Proposed Budget - With Lind Adj and Emergency Levy Elimination FYE2017 Budget Proposed Adjustments Mayor and Lind Proposed Budget.xlsx General Fund 1 3/14/2016 10:01 PM •evenue 'mxpense Dept/Area/Program Account Increase (Decrease) Decrease (Increase) Comment Net Activity $8.10 Subtotal Police/Fire Pension Employee Benefits Other Levies Total Cuts POLICE (Additions) $ Savings from $ 1100 series 1100 20,000.00 Staff on Military Leave 20,000.00 series 1114 42,000.00 Delay Hiring 1 Repl Officer 42,000.00 20,000.00 20,000.00 Reduce Overtime 20,000.00 42,000.00 1117 1533 8,000.00 Reduce double time 8,000.00 20,000.00 35,000.00 Reduce Fuel Estimate 35,000.00 8,000.00 35,000.00 0.00. 125,000.00 125,000.00 0.00 0.00 0.00 125,000.00 FIRE RESCUE 1100 0.00 series 261,693.00 Reduce Staffing (3) _ 181,058.00 46,930.00 33,705.00 0.00 0.00 261,693.00 0.00 0.00261,693.00 181,058.00_ 46,930.00 33,705.00 0.00 LEISURE - DOWNTOWN MICE 0.00 261,693.00 1100 series 79,161.00 _ Don't add new position 52,270.00 26,891.00 79,161.00 0.00 79,161.00 52,270.00 0.00 26,891.00 LEISURE - ROAD USE TAX 0.00 79,161.00 FOR FORESTRY 0.00 1420 250,000.00 Allocate more expense to RUT _ 250,000.00 0.00 (250,000.00) Allocate 250,000.00 more expense to RUT (250,000.00) 0.00 0.00 0.00 0.00 0.00 (250,000.00) CENTRAL GARAGE MOTOR 0.00 0.00 - POOL 3477 4,000.00 Increase admin fee charged by 1 cent 4,000.00 4,000.00 4,000.00 0.00 4,000.00 0.00 0.00 0.00 4,000.00 CLERK/FINANCE (11,728.00) Incr expected contractual exp (11,728.00) 90,403.00Don't fill financial (11,728.00) analyst 90,403.00 90,403.00 0.00 78,675.00 78,675.00 0.00 0.00 0.00 78,675.00 FYE2017 Budget Proposed Adjustments Mayor and Lind Proposed Budget.xlsx General Fund 1 3/14/2016 10:01 PM FYE2017 GENERAL FUND BUDGET ADJUSTMENTS - AS OF MARCH 14, 2016 Mayor's Proposed Budget - With Lind Adj and Emergency Levy Elimination Dept/Area/Program Account Revenue Increase (Decrease) Expense Decrease (Increase) Comment Net Activity $8.10 Subtotal Police/Fire Pension Employee Benefits Other Total Cuts Levies (Additions) CABLE TV 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.000.00 0.00 CULTURAL & ARTS 1100 series 56,984.00 Don't fill Visitor Services Manager 56,984.00 56,984.00 0.00 0.00 56,984.00 56,984.00 0.00 0.00 0.00 0.00 56,984.00 ANIMAL CONTROL 3873 8,248.00 Incr Reimb from CF to expected 8,248.00 29,420.00 Reduce Expenses 29,420.00 8,248.00 0.00 29,420.00 0.00 8,248.00 29,420.00 37,668.00 0.00 0.00 0.00 37,668.00 ANIMAL CONTROL 271,114.00 Move to Sanitation Fund 271,114.00 (101,250.00) Move to Sanitation Fund (101,250.00) 0.00 271,114.00 (101,250.00) 0.00 (101,250.00) 271,114.00 169,864.00 0.00 0.00 ANIMAL CONTROL 0.00 169,864.00 (271,114.00) Move back To General _ Fund (271,114.00) 101,250.00 Move back to General (271,114.00) Fund 101,250.00 101,250.00 0.00 0.00 101,250.00 (271,114.00) (169,864.00) 0.00 0.00 0.00 (169,864.00) AIRPORT 0.00 3453 1319 8,000.00 Increase landing fees revenue to expected receipts 8,000.00 0.00 25,191.00 Reduce request 25,191.00 8,000.00 1344 1351 1,000.00 Reduce phone expense 1,000.00 25,191.00 1390 25,000.00 Reduce request 25,000.00 1,000.00 1,300.00 Reduce request 1,300.00 25,000.00 1533 3,000.00 Reduce fuel cost 3,000.00 1,300.00 1538 483.00 Reduce fuel cost 483.00 3,000.00 1785 (250.00) Reduce other contractual fees (250.00) 483.00 (250.00) 8,000.00 55,724.00 63,724.00 0.00 0.00 0.00 63,724.00 FYE2017 Budget Proposed Adjustments Mayor and Lind Proposed Budget.xlsx General Fund 2 3/14/2016 10:01 PM FYE2017 GENERAL FUND BUDGET ADJUSTMENTS - AS OF MARCH 14, 2016 Mayor's Proposed Budget - With Lind Adj and Emergency Levy Elimination FYE2017 Budget Proposed Adjustments Mayor and Lind Proposed Budget.xlsx General Fund 3 3/14/2016 10:01 PM Revenue Dept/Area/Program Account Increase (Decrease) Expense Decrease (Increase) Comment Net Activity $8.10 Subtotal Police/Fire Pension Employee Benefits Other Levies Total Cuts PLANNING (Additions) 3622 100,000.00 Incr Sale of Property (to $150,000) 100,000.00 100,000.00 1533 200.00 Reduce Fuel 200.00 _ 1100 series 78,869.00 Don't 200.00 fill vacant position 78,869.00 1100 series 67,907.00 Don't fill 78,869.00 new •osition 67,907.00 (50,000.00) Reverse 67,907.00 add'I transfer to TIF (50,000.00) (50,000.00) 50,000.00 146,976.00 196,976.00 0.00 0.00 0.00 196,976.00 Health Insurance Adjustments 576,000.00 Use Excess Restricted Health Insurance Fund Balance 576,000.00 576,000.00 Use of Fund Balance - 336,651.00 Increase Use of Fund Bal to $500,000 - for Savings from Positions Vacant During Hiring Process 336,651.00 336,651.00 Reduce Travel Expense by 50% 81,745.00 81,745.00 81,745.00 Reduce Overtime by 10% 54,253.00 54,253.00 54,253.00 Reduce Dues & Memberships by 50% 30,817.00 30,817.00 30,817.00 — Eliminate Emergency Levy Expenses Unidentified 0.00. 0.00 MET Changes 28,287.00 28,287.00 Rollback Replacement Changes 28,287.00 (85,154.00) (85,154.00) (85,154.00) Total Changes Reductions Needed $ (14,906.00) $ 1,941,386.00 $ 1,818,954.00 $ 46,930.00 $ 60,596.00 $ $ 1,926,480.00 - Adjusted Increase (Decrease) in Taxes $(1,818,954.00) $(46,930.00) $ (60,596.00) $ - $(1,926,480.00) Change in Tax Askings (0.80732) Levy Rate Prior (0.85505) - Level Levy Rate 18.15956 - Current Level (without Grout) Residential Tax Increase 17.30451 without Grout Levy Rate - Current Level (with Grout) 17.57451 Residential Tax Increase with Grout FYE2017 Budget Proposed Adjustments Mayor and Lind Proposed Budget.xlsx General Fund 3 3/14/2016 10:01 PM Cultural & Arts Budget Impact Statement for FY17 The Waterloo Center for the Arts & Phelps Youth Pavilion offer an extensive range of cultural programs for the community. Current staffing and funding levels are essential in order to maintain facilities, programs and services currently offered. In recent years we have seen flat or reduced budgets. At the same time, our programming has expanded greatly with the addition of the RiverLoop facilities. At this point, any budget reductions would result in significant negative impacts. Many important and successful programs would need to be discontinued primarily due to the fact that they do not produce revenue. And because many of our programs are currently operated at a relatively low cost, it would require elimination of a significant number of programs to reach the target cut thresholds identified. It should also be noted that much of the external grant funding which supplements our operating budget is based in large part on demonstrable community impact and numbers served. Consequently, such cuts would also be compounded by additional future reductions in external grant support dollars received. In order to realize a 2% overall reduction, we would need to adopt the following measures: -Eliminate Senior Citizens' Programs which meet at WCA weekly, eliminating the Senior Programs Coordinator. -Increase rental fees charged to Waterloo Community Playhouse/Black Hawk Children's Theatre. This organization, which serves thousands of adults and children each year by staging high-quality community theatre productions, has struggled financially and instituted significant staffing cuts in recent years. A rent increase would be a challenge for them. -Decrease room rental discounts for non-profit organizations. The Center serves as a meeting place and event center for numerous area non-profit groups such as civic groups, charities, educational organizations. Increased rates will impact these groups and some may be forced to scale back their events/programs and/or find other meeting facilities. In some cases these alternate facilities might be located in Cedar Falls, Waverly or other locations. -Eliminate Cooperative Programs Assistant Position and associated outreach programs providing arts activities at community events including My Waterloo Days, Sturgis Falls Days, PrideFest, educations fairs, area arts festivals and FFA/4H Fair among others. Arts - based Girl Scout Programs would also be reduced or eliminated. -Eliminate afterschool and classroom outreach programs to Waterloo Schools. In order to realize a 5% overall reduction, we would also need to adopt the following measures (in addition to those listed above): - Eliminate participation in KeyCard program and discontinue class scholarship scholarships for those demonstrating financial; need. -Close the WCA Gift Store. This Store accepts admissions for the Youth Pavilion, provides visitors with the opportunity to purchase original art and educational items related to the center' permanent collection, and provides local artists with opportunities to sell their work. - Increase Youth Pavilion admission by 20% to $6 per person. Our audience includes a significant percentage of low-income families and overall, our patrons have proven to be very price -conscious (as evidenced by the extreme popularity of dollar and discount days). This would put our price -point above that charged by the Grout Museums and would likely result in a decline in the number of visitors we serve. - Eliminate Dollar Day and Super Saver Sunday reduced admission programs. These programs reduce financial barriers for participation in Youth Pavilion programs ensuring that cultural services are available to all regardless of income. Additional revenues realized will be offset somewhat by decreases in number of visitors and loss of revenue streams tied to numbers served. -Reduce building hours, remaining closed until 10:00 am each weekday and remaining closed to the public on Sundays. Cost reductions will be offset significantly by associated losses in revenues earned from Youth Pavilion admissions, the weekly Bridge Club (which would be eliminated), birthday parties, and other room rental events. Again, grant funds which are awarded based on number of patrons served would also be negatively impacted. Percentage Reductions for Impact Statements: Base Reduction Level 2% 5% 189,761 189,761 3,795 9,488 3,795 9,488 If the expense reductions will result in reduced revenue, please provide that information as well. 2% - Animal Control Service would be eliminated on Holidays. This would include eliminating the 8 hours of service during the day and night call. The savings would be approximately $2,370. ($15.00 per hr. — 10 holidays X 8 hrs. — Night call — average of 2 calls - $60.00 per night, taxes and fuel) This is based on part-time officers. $1,425.00 would be deducted from equipment. The contract with Cedar Falls would need to be renegotiated as it states Animal Control Service and Night Call (24/7 coverage). The revenue for providing services on holidays and night call, including pick up fees, would be lost. Animal Control collected approximately $900.00 in revenue for calls for calendar year 2015. 5% - Animal Control Services — along with eliminating Holidays $2,370.00 - would reduce the hours worked on Saturday and Sunday from (twelve) 12 (8:00 AM to 8:00 PM) to (eight) 8 (8:00 AM to 4:00 PM) $6,240.00 and eliminate Night Call on Sunday. Averaging the night calls for the 2015 calendar year — 1 call per Sun. @ $30.00 per hour (or paid for being on-call) $1,560.00 Waterloo - Cedar Falls - $1,560.00. Approximately $1,040 in fuel savings. This would be a total of approximately $10,360.00. The contract with Cedar Falls would be renegotiated with a possibility of losing the contract. Revenue would be lost for all calls on Holidays and for after hours on Saturday and Sunday. City of Waterloo FYE2O17 Budget Impact Statement - Sanitation Percentage Reductions for Impact Statements: Base Level Reduction Expense 2% 5% Activity 5400 3,125,274 62,505 156,264 If the expense reductions will result in reduced revenue, please provide that information as well. 2% Reduction could eliminate weekly neighborhood association clean-ups, institute a fee for use of the yard waste site, increase fee for city-wide clean-up. 5% Reduction could eliminate weekly neighborhood association clean-ups or institute fee to associations for the samice, institute a fee for use of the free yard waste site, increase fee for city-wide clean-up, institute fee for replacement of damaged carts, initiation of fee (deposit) for waste cart or increase user fees for service. Potential layoff of personnel if provided services are significantly reduced. Sanitation Budget Impact Statement Page 1 of 1 Finance Budget Reduction Impact Statement — FYE17 Budget 2% Reduction —$6,000 If the filing is "delayed" again, it causes a number of problems. We need to have access to copies for a number of reasons. I'm not sure that delayed is the right term. I don't think it would ever be done. We need organized access to copies to file grant reimbursement requests. If we could use Laserfiche for filing copies of the invoices and checks, that would be a great time saver. However, the company thinks we should automatically scan the invoices and let the software select the vendor. That will cause more time for the Finance Department and will result in more payments made in error. We use multiple vendor numbers for different purposes. I do not have the resources in the Finance Department to completely re -design our vendor structure to follow this process. We need to have copies scanned and attached after payments are made. That would create efficiency. We need to have copies available for our auditors and for Finance department use when preparing for the audit. Again, if Laserfiche could be used to attach copies, that would be very helpful. Finance also needs access to invoices and checks when questions arise regarding payments. There have been issues with having the filing done timely since about 2011. We started doing it differently in August 2015. That system has been working well and I believe should be continued. It's a very cost-efficient method and the system is working well for the Finance Department and other departments that need copies of the invoice packets. 5% Reduction - $75,993 Eliminating a financial analyst position, although it may be an easy short-term decision, is an error, in my opinion. More work has been shifted to the Finance Department over the past five years. We now provide all review responsibilities for invoices. Some of that function was previously completed by clerical staff in the Clerk's office. Since I was hired, the Finance Department has prepared for and supervised the audit process. Audit findings have been reduced from a high of 43 to a handful per year. The audit firm prepared the conversion of the city records from a cash basis to an accrual basis prior to my joining the city. The cost of that was an additional $20,000 per year 16 years ago. With inflation and the additional work required by GASB 34, that cost would likely be in the $75,000+ range now. The current finance staff prepares the conversion of our records to accrual basis! We also implemented GASB 34, which was the largest update to governmental financial statement accounting in decades. One of the many additional projects required under that statement is fixed asset tracking and calculating depreciation, together with tracking and recording a number of additional accrued expenses. This past year, we implemented GASB 68, which requires us to record the city's share of pension liabilities arising from the IPERS and MFPRSI pension plans. We have earned 3 bond rating upgrades over the past 15 years, due partly to our financial status as illustrated in our annual audited financial statements. If the City doesn't provide financial statements that comply with the standards, it will be very difficult to maintain that rating. If a position in my department is not filled, we will not be able to continue completing the audited financial statements in accordance with governmental accounting standards. The Finance Department provides more review of billing for several departments now than previously. That allowed us to eliminate an audit finding, increase revenue and improve billing accuracy. We could stop doing that. We identified more than $100,000 in additional revenue by supervising the billing process. We are implementing additional credit card processing capabilities throughout the city. Each of those requires additional financial tracking, which again, requires time to be invested by Finance Department staff. There are many more things I'd like to work on regarding budgeting that I don't have time for now. Reducing staffing in my department will slow that process more. All of these things will hurt our credibility in the bond market and across the state. I believe the 15 largest cities all prepare statements under governmental accounting standards. lv!icheCCe Weidner, CFO City of Waterloo FYE2017 Budget Impact Statement - Clerk -Finance Percentage Reductions for Impact Statements: Base Level Reduction Expense 2% 5% Activity 8400 1,519,850 30,397 75,993 1,519,850 30,397 75,993 If the expense reductions will result in reduced revenue, please provide that information as well. 2% reduction - Reduce Clerk office hours by 1 hour per day and eliminate part-time help. $21,000 Reduce accessability for the public, delay filing of accounts payable invoices. 5% reduction - Eliminate a financial analyst position. $80,000 Clerk Finance Budget Impact Statements Page 1 of 1 City of Waterloo FYE2017 Budget Impact Statement - Parking, Cable TV, Print Percentage Reductions for Impact Statements: Base Level Reduction Expense 2% 5% Activity 8150 152,199 Activity 8970 51,000 Activity 8820 3,044 7,610 1,020 2,550 203,199 4,064 10,160 If the expense reductions will result in reduced revenue, please provide that information as well. The only possible reduction to either of these amounts would be to reduce the assistants hourly work week. This could potentially reduce the hours the studio is open, ability for timely website updates, and social media expansion. Clerk Finance Budget Impact Statements\Parking, Cable TV, Print Page 1 of 1 Activity 5700 Activity 5750 Activity 5885 Activity 6100 City of Waterloo FYE2017 Budget Impact Statement - P&Z Percentage Reductions for Impact Statements: Base Level Expense 600,214 107,200 50,000 Reduction 2% 5% 12,004 30,011 2,144 5,360 1,000 2,500 757,414 15,148 37,871 If the expense reductions will result in reduced revenue, please provide that information as well. Activity 5700 2% Impact 1345 1346 Reduce travel by $500 Reduce prof. travel by $500 Further impact: We have no other way to absorb this amount of loss without losing a staff position, or by charging more staff time to TIF funding. Loss of staff position would be: 1) Loss of ability of for proactive ec dev actions Due to the various monthly, weekly, and ongoing efforts for Planning, council actions, PZ Commission, Hist. Preservation Commission, Board of Adjustment, Hwy 218 Design Review Board, Main Street attendance and help at multiple meetings, BH County boards and commissions and Board of Supervisor meetings, MPO mtgs, permits at counter, zoning calls, floodplain administration, Property Management, Brownfields, C1P process, etc. 5% Impact 1345 Reduce travel by $500 1346 Reduce prof. travel by $500 Further Impact: Same as left. Planning Budget Impact Statement Page 1 of 2 City of Waterloo FYE2017 Budget Impact Statement - P&Z With a loss of a working body, we would be unable to find time for planning and proactive initiatives for new projects. We would be merely responding to requests and calls. If we did lose a position, I would recommend we eliminate the Highway 218 DRB and have Planning Commission take over duties, look at Hist. Pres. Commission becoming a non -city staffed entity, ask that other departments do their own acquisitions for projects, cut down to limited Main Street attendance (1 board), and lessen our time for Property Manage- ment type abilities (657A houses, brownfields redevelopment, property sales). This loss would certainly damage our ability for property sales as we have to work on that in between mandated action items for PZ, BOA, etc. This loss of time would hurt the revenue from property sales. I would note, the proposal by staff to change the part time position to a full time position paid 60% from TIF funds, with filling of Shane position as well (to put us at a "gain" of 0.5 positions -- from 6.5 to 7.0 staff) did amount to an overall reduction in the current budget. I did need Michelle to verify those numbers. Planning Budget Impact Statement Page 2 of 2 City of Waterloo FYE2O1T Budget Impact Statement - LOT Storm St Sweeping Local Option Seal Coating Program - Activity 7110: Activity 7110 2% Reduction: $17,484 5% Reduction: $43,710 Percentage Reductions for Impact Statements: Base Level Expense Reduction 2% 5% 874,194 17,484 43,710 If the expense reductions will result in reduced revenue, please provide that information as well. Reduce # of seal coat street projects Reduce # of streets protected utilizing crack seal method Further reduce number of seal coat streets to be resurfaced Further reduce amount of crack sealing to prevent moisture infiltration Hold replacement of retiree in EC)/ position for estimated 12 weeks Storm Water Fund Street Cleaning - Activity 65OW: Percentage Reductions for Impact Statements: Activity 5500 2% Reduction: $5270 5% Reduction: $13,175 Base Leve Expense 263,492 Reduction 2% 5% 5,270 13,175 If the expense reductions will result in reduced revenue, please provide that information as well. Reduce totanumber of sweepings city-wide Reduce total number of sweepings city-wide Reduce downtown sweeping to every other week 1/26/2016 Street Budget ImpacStatements\ LOT Storm St Sweeping Page 1 of 1 City of Waterloo FYE2O17 Budget Impact Statement - Street Road Use Tax Road Use Tax Street Dept - Activity 7100: Percentage Reductions for Impact Statements: Activity 7100 Activity 7200 Activity 7100 2% Reduction $37.110 5% Reduction $92.774 Activity 7200 2% Reduction $30.702 Activity 7200 5% Reduction $91.880 Base Level Reduction Expense 2% 5% 1,855,480 1,839,609 37,110 92,774 36,792 91,980 If the expense reductions will result in reduced revenue please provide that information as well, Reduction would result in reduced amount of material available to fill potholes, perform roadway shoulder maintenance, repair utility cuts, curb line repairs, sidewalk repairs as necessary (city). Reduction would result in reduced amount of material available to fill pntho|ea, perform roadway shoulder maintenance, repair utility cuts, curb line repairs, sidewalk repairs as necessary (city). Would require layoff's of personnel to meet additional budget cut. Estimated expense for road salt for FY17 is significantly reduced. Estimated expense for fuel to support winter operations is significantly reduced. Estimated expense for road salt for FY17 is signficantly reduced. Estimated expense for fuel to support winter operations is significantly reduced. Would requ re layoff's of personnel to meet additional budget cut. 1/26/2016 Street Budget Impact Statements\ Street Road Use Tax Page 1 of 1 Question: Can a motion be reconsidered during the same meeting? Summary: If an item passes, two councilpersons who voted to pass the item must motion and second to bring the item back for reconsideration. Answer: A motion to reconsider an item may take place within the same meeting but must be motioned and seconded by members who voted on the prevailing side. If a motion to reconsider an item fails another motion to reconsider an item cannot be made during the same meeting (Waterloo Code of Ordinances 1-4-3(F)). Question: Can the agenda be amended prior to the beginning of the meeting without prior notice? Summary: Meeting notices must include tentative topics to be discussed. The agenda for a special session can be amended at the time of the meeting but can only be amended to discuss budget related items. Answer: Cities are required to provide reasonable public notice for meetings held and notice must include the time, date, location of each meeting, and a tentative agenda at least twenty-four hours prior to the start of the meeting (Iowa Code §21.4(1)(2a)). Special meetings may be called by the mayor or three councilpersons and only business referred to in the written notice may be conducted at the meeting (Waterloo Code of Ordinances 1-4-1(B)). Agendas may be amended by a majority vote of the quorum at the meeting. Question: Does the mayor have the power to veto an item during the meeting? Summary: The mayor can veto during a meeting but would need to provide a written message to council explaining the reason for the veto during the meeting. Council can vote to overturn the veto by a two-thirds vote. Answer: The mayor has the authority to sign, veto, or take no action on an ordinance, amendment, or resolution passed by council. A veto must take place within fourteen days of passing an ordinance, amendment or resolution and the mayor must provide a written message to the council explaining the reasons for the veto at the time of the veto Iowa Code §380.5, §380.6(2). Council has the ability to repass the measure within 30 days of the mayor's veto by not less than a two-thirds vote. A resolution becomes effective immediately upon repassage and an ordinance or amendment becomes law once the ordinance or summary is published (Iowa Code §380.6(2). Uey 1 CITY LEGISLATION, §380.5 380.5 Mayor. The mayor may sign, veto, or take no action on an ordinance, amendment, or resolution passed by the council. However, the mayor may not veto an ordinance, amendment, or resolution if the mayor was entitled to vote on such measure at the time of passage. [C97, §685; C24, 27, 31, 35, 39, §5718; C46, 50, 54, 58, 62, 66, 71, 73, §366.5; C75, 77, 79, 81, §380.5] 97 Acts, ch 168, §6 Fri Jan 08 19:52:56 2016 Iowa Code 2016, Section 380.5 (6, 0) I CITY LEGISLATION, §380.6 380.6 Effective date. Measures passed by the council become effective in one of the following ways: 1. a. An ordinance or amendment signed by the mayor becomes effective when the ordinance or a summary of the ordinance is published, as provided in section 380.7, subsection 3, unless a subsequent effective date is provided within the ordinance or amendment. b. A resolution signed by the mayor becomes effective immediately upon signing. c. A motion becomes effective immediately upon passage of the motion by the council. 2. The mayor may veto an ordinance, amendment, or resolution within fourteen days after passage. The mayor shall explain the reasons for the veto in a written message to the council at the time of the veto. Within thirty days after the mayor's veto, the council may pass the measure again by a vote of not less than two-thirds of all of the members of the council. If the mayor vetoes an ordinance, amendment, or resolution and the council repasses the measure after the mayor's veto, a resolution becomes effective immediately upon repassage, and an ordinance or amendment becomes a law when the ordinance or a summary of the ordinance is published, unless a subsequent effective date is provided within the ordinance or amendment. 3. If the mayor takes no action on an ordinance, amendment, or resolution, a resolution becomes effective fourteen days after the date of passage and an ordinance or amendment becomes a law when the ordinance or a summary of the ordinance is published, but not sooner than fourteen days after the date of passage, unless a subsequent effective date is provided within the ordinance or amendment. [R60, §1133; C73, §492; C97, §685 - 687; C24, 27, 31, 35, §5718, 5720, 5721, 5721 -al; C39, §5718, 5720, 5721, 5721.1; C46, 50, §366.5, 366.7 - 366.9; C54, 58, 62, 66, 71, 73, §366.5, 366.7; C75, 77, 79, 81, §380.6] 89 Acts, ch 39, §10; 97 Acts, ch 168, §7 Fri Jan 08 19:52:58 2016 Iowa Code 2016, Section 380.6 (6, 0) 1-4-1: MEETINGS: 1 A. Regular Meetings: Regular meetings of the city council shall be held on the first, second, third and fourth Mondays of each month at the council chambers in the city hall at five thirty o'clock (5:30) P.M., or at such other designated place other than the council chambers pursuant to subsection C of this section; however, when a meeting date falls on a day designated by the city as a holiday, then the regular meeting shall be held on the following evening at five thirty o'clock (5:30) P.M. in the council chambers at the city hall, or at such other designated place other than the council chambers. The city council may adjourn a regular meeting to any date it may deem proper. B. Special Meetings: Special meetings of the city council may be called by the mayor or by any three (3) councilpersons, by serving a written notice of the special meeting on each of the councilpersons, or by leaving a copy thereof at his usual place of residence. Only such business may be transacted at a special meeting of the city council as is mentioned or referred to in the written notice of the meeting. C. Change Of Location: Regular or special meetings of the city council may be held at such other designated place other than the council chambers in the city hall as the city council may deem advisable; provided, however, such designation of a meeting place other than the council chambers in the city hall shall be by city council resolution. Notice of such change of meeting place shall be given to the general public by publication as provided by Iowa Code section 362.3. (Rev. Ord. 1117, Comp. 1941, p. C-6; amd. Ord. 2721, 12-9-1974; Ord. 3024, 5-14-1979; Ord. 4413, 4-17-2000) 1 OFFICIAL MEETINGS OPEN TO PUBLIC (OPEN MEETINGS), §21.4 21.4 Public notice. 1. Except as provided in subsection 3, a governmental body shall give notice of the time, date, and place of each meeting including a reconvened meeting of the governmental body, and the tentative agenda of the meeting, in a manner reasonably calculated to apprise the public of that information. Reasonable notice shall include advising the news media who have filed a request for notice with the governmental body and posting the notice on a bulletin board or other prominent place which is easily accessible to the public and clearly designated for that purpose at the principal office of the body holding the meeting, or if no such office exists, at the building in which the meeting is to be held. 2. a. Notice conforming with all of the requirements of subsection 1 of this section shall be given at least twenty-four hours prior to the commencement of any meeting of a governmental body unless for good cause such notice is impossible or impractical, in which case as much notice as is reasonably possible shall be given. Each meeting shall be held at a place reasonably accessible to the public, and at a time reasonably convenient to the public, unless for good cause such a place or time is impossible or impractical. Special access to the meeting may be granted to persons with disabilities. b. When it is necessary to hold a meeting on less than twenty-four hours' notice, or at a place that is not reasonably accessible to the public, or at a time that is not reasonably convenient to the public, the nature of the good cause justifying that departure from the normal requirements shall be stated in the minutes. 3. Subsection 1 does not apply to any of the following: a. A meeting reconvened within four hours of the start of its recess, where an announcement of the time, date, and place of the reconvened meeting is made at the original meeting in open session and recorded in the minutes of the meeting and there is no change in the agenda. b. A meeting held by a formally constituted subunit of a parent governmental body during a lawful meeting of the parent governmental body or during a recess in that meeting of up to four hours, or a meeting of that subunit immediately following the meeting of the parent governmental body, if the meeting of that subunit is publicly announced in open session at the parent meeting and the subject of the meeting reasonably coincides with the subjects discussed or acted upon by the parent governmental body. 4. If another section of the Code requires a manner of giving specific notice of a meeting, hearing, or an intent to take action by a governmental body, compliance with that section shall constitute compliance with the notice requirements of this section. [C71, 73, 75, 77, 79, 81, §28A.4] C85, §21.4 96 Acts, ch 1129, §113; 2008 Acts, ch 1032, §201; 2011 Acts, ch 106, §4, 17 Referred to in §21.3, §21:8, §35C.1, §275.15, §282.11 Fri Jan 08 19:06:38 2016 Iowa Code 2016, Section 21.4 (10, 0) 3/9/2016 Sterling Codifiers, Inc. 1-4-3: RULES OF ORDER: A. Order Of Business: The following shall be the order of business of the city council: 1. Reading the minutes of last meeting or meetings; amendment and approval of same. 2. Presentation of petitions and other communications. 3. Reports of city officers. 4. Reports of standing committees. 5. Reports of special committees. 6. Unfinished business of the preceding meeting. 7. Ordinances, resolutions and payment of bills. 8. New and miscellaneous business. A question relating to the priority of business shall be decided by the mayor without debate. B. Decorum: While the mayor is putting the question, no one shall walk across or out of the city council room. C. Speaking: 1. Addressing The Chair: Each member of the city council, prior to speaking, may address himself to the mayor, and say, "Mr. Mayor", but shall not proceed with his remarks until recognized and named by the chair. 2. Order Of Speaking: No member of the city council shall speak more than twice on one question without leave of the city council, nor more than once in any case, until each member of the city council choosing to speak shall have spoken. 3. Determination On Who Has The Floor: When two (2) or more members of the city council address the mayor at once, the mayor shall name the member who is to speak. 4. Obedience To Call To Order: A member of the city council called to order while speaking shall immediately cease speaking unless permitted to explain. If there is no appeal, the decision of the chair shall be conclusive, but if the member shall appeal from the decision of the chair, the city council shall decide the question without debate. 5. Interrupting Speakers: While a member is speaking, no member shall hold any private discourse, nor pass between the speaker and the chair. http://www.sterlingcodifiers.com/codebook/index.php?book jd=412 1/4 3/9/2016 Sterling Codifiers, Inc. D. Motions: 1. Seconds; Stating The Question: No motion shall be put or debated unless seconded. When a motion is seconded, it shall be stated by the mayor before debate, and every motion shall be reduced to writing if required by the mayor or any councilperson. 2. Withdrawing Motion Or Resolution: After a motion or resolution is stated by the mayor, it shall be deemed to be in possession of the city council, but may be withdrawn at any time before decision; however, if any amendment has been proposed or adopted, the motion or resolution shall not be withdrawn without the consent of the mover of the amendment. 3. Multiple Issues Within One Question: If a question in debate contains several distinct propositions, any member may have the question divided when the sense admits of it, prior to the vote thereon. 4. Name Of Member Moving Question Entered In Record: In all cases where a resolution or a motion is entered on the minutes of the city council, the name of the member of the city council moving the resolution or motion shall also be entered. 5. Motions Appropriate During Debate Of Question: a. When a question is under debate, the only motions in order shall be: (1) To adjourn. (2) The previous question. (3) To lay on the table. (4) To postpone indefinitely. (5) To adjourn to a day certain. (6) To refer. (7) To amend. b. A motion shall be given precedence in the order arranged in subsection D5a of this section, the first three (3) to be decided without debate. 6. Motions To Adjourn: a. A motion to adjourn the city council shall be in order except: When a member is in possession of the floor. While the ayes and nays are being called. While the members are voting. When adjournment was the last preceding motion. When it has been decided that the previous question shall be taken. http://www.sterlingcodifiers.com/codebookfindex.php?book_id=412 2/4 3/9/2016 Sterling Codifiers, Inc. b. A motion to adjourn without move, may not be amended, but a motion to adjourn to a given time may be and is open to debate. 7. Calling The Previous Question: When the previous question is moved and put, it shall be in this form: "Shall the main question be now put?" If this question is carried, all proposed amendments and all further motions and debates shall be excluded, and the question be put without delay. 8. Motion To Lay On The Table: A motion to lay a question on the table simply, is not debatable, but a motion to lay on the table and publish, or any other condition is subject to amendment and debate. 9. Postpone Motion: When a motion is postponed indefinitely, it shall not be taken up again during the same meeting. 10. Motion To Refer To Standing Committee: A motion to refer to a standing committee shall take precedence of a similar motion for a special committee. 11. Amendments To Motions: a. A motion to amend an amendment shall be in order, but to amend an amendment to an amendment shall not be entertained. b. An amendment modifying the intention of a motion shall be in order, but an amendment relating to a different subject shall not be in order. c. On a motion to strike out and insert, the paragraph to be amended shall first be read as it stands, the words proposed to be struck out, and those to be inserted, and finally the paragraph as it would stand if so amended. E. Voting Requirements: 1. Voting On Question: Each member of the city council who shall be present when a question shall be stated from the chair, shall vote thereon unless he is directly interested in the question, in which case he shall not vote. In case any member refuses to vote when not excused, his vote shall be recorded in the negative. 2. Vote On Ordinances: In all cases of adoption, repeal or amendment of an ordinance, the ayes and nays shall be taken and entered on record, but a failure thus to enter them shall not invalidate the action of the city council. In all other cases, if any member of the city council requires it, and his motion is seconded, the ayes and nays on any question shall be taken and entered upon the minutes. F. Reconsideration Of Question: 1. A motion may be reconsidered at any time during the same meeting of the city council or at the first meeting held thereafter. A motion for reconsideration being once made and decided in the negative, shall not be renewed before the next meeting. http://www.sterlingcodifiers.com/codebook/index.php?book_id=412 3/4 3/9/2016 Sterling Codifiers, Inc. 2. A motion to reconsider must be made and seconded by the members who voted on the prevailing side, or by those who were absent and did not vote upon the motion to be reconsidered. G. Suspension Of Rules: The rules established in this chapter may be temporarily suspended by the consent of three-fourths (3/4) of the members of the city council present, but shall not be repealed, altered or amended unless by concurrent vote of two-thirds (2/3) of all the council persons elected. H. Parliamentary Rules To Govern: In all cases not provided for herein, the usual parliamentary rules which govern parliamentary bodies shall govern the city council, where they are applicable. (Rev. Ord. 1117, Comp. 1941, p. C-6) http://www.sterlingcodifiers.com/codebookfindex.php?book jd=412 4/4 '3/9/2016 Iowa League of Cities - Council Meeting Procedures Administration Council Meeting Procedures Web Exclusive June 2014 Downloads/Links Iowa Attorney General 'Sunshine' Laws Advisories Closed Sessions Open Meetings Public Hearings Council Meetings 101 Cityscape, January 2014, pg. 10 Council Meetings 201 Cityscape, February 2014, pg. 10 Iowa Public Information Board Running efficient and successful city council meetings requires a lot of preparation and knowledge of proper procedures. The roles of the mayor, council members and city staff are different and each are important. Understanding these roles and having a plan in place can lead to well-run city council meetings. Open Meetings Law In Iowa, city councils, as well as their advisory bodies, are required to comply with the open meetings law (Code of Iowa, Chapter 21). The law requires that meetings of governmental bodies are open to the public. A meeting is a gathering of a majority of members (or quorum) discussing city business. The city must give public notice of its council meetings and must include the time, date and place of each meeting and the tentative agenda. The city needs to advise the media which have filed a request for notice and post the notice on a bulletin board or other prominent place easily accessible to the public at the city's principal office. If there is no city hall, the notice should be posted at the building where the meeting will be held. Notice must be provided at least 24 hours prior to the meeting. For a full explanation of Iowa's open meetings law visit the Open Meetings section. Setting the Agenda Each city council has the authority to decide how their meeting agenda will be set. Code of Iowa Section 372.14 specifies the mayor as being "the chief executive officer of the city and the presiding officer of the council." As such, in many cities the responsibility for establishing the agenda for the city council meeting falls to the mayor and key city staff, such as the city manager or city clerk. In some cases, this may be established by city ordinance. On the other hand, Code of Iowa Section 372.13 (5) states that "the council shall determine its own rules and maintain records of its proceedings." This law allows councils to set rules, such as how the agenda will be set, for their council meetings. In some cities, the council has determined that each member of the council, as well as the mayor, have the right to place items on the agenda. With several options available to cities, it's important that clear rules of procedure are adopted by the city council. Rules of procedure are guidelines established by the council outlining the manner in which the council will conduct its business, including rules for creating the council agenda. Discussion and Public Hearings During a meeting the city council will address various items related to city business. Among other actions, they will approve minutes, license applications, new city regulations, bills and budgets. Council members and the mayor will often discuss items before taking a vote to ensure there is understanding of the proposed action. State law requires that city councils hold public hearings before taking action on certain items. Public hearings are intended to provide the public in general and those particularly affected by a proposed municipal action the opportunity to provide input regarding the policy options available to the city council., Supporters of a proposal can explain why they believe a particular course of action is necessary or helpful, and those opposed to the proposed policy can explain why they believe such action is unnecessary or detrimental. https://www. i owal eague.org/members/Pages/C ounci I M eeti ngProcedures.aspx 1/3 3/9/2016 Iowa League of Cities - Council Meeting Procedures For a detailed explanation and list of when public hearings are required visit the Public Hearings section. Public Participation While the open meetings law gives the public the right to attend meetings of governmental bodies, the law does not require cities to allow public input at council meetings. The council may permit an audience member to speak at its meetings, but is not required to do so. Without an invitation to speak, everyone is simply an observer listening and watching the deliberations. However, public officials are elected by citizens to represent them and most city officials find it advantageous to allow citizens to address the council. To help prevent a public comment period from becoming prolonged and unproductive, cities find it useful to establish rules for public comments. For example, limitations can be placed on the time and manner of public participation to help maintain efficiency. Those wishing to address the council can be asked to identify themselves by name and address and avoid repeating what already has been said. Many cities place an item on the agenda such as "Public Comments" where audience members are allowed to address the council. It may be helpful to reserve such time at the beginning or end of the meeting to give people the opportunity to speak before or after the council takes action on any business. Additionally, the council may allow the public to address any issue or restrict them to agenda or non -agenda items only. Some cities invite the public to provide input at the time each individual agenda item is discussed. Other cities may take a more formal approach and require advance notice to get on the agenda. Motions, Resolutions and Ordinances To conduct business, the city council takes one of three actions: motions, resolutions or ordinances. Motions are used to handle routine business of the city at council meetings and are recorded in the minutes. Actions typically addressed by a motion include approval of the minutes, claims, licenses, permits and giving direction to city staff on a particular issue. A resolution is a statement of policy. Examples include setting council rules and procedures, setting wages and salaries and establishing investment and other financial policies. In certain cases the passage of a resolution is required by Iowa law. An ordinance is a city law of a general or permanent nature. Ordinances cover all areas of municipal authority from setting speed limits on city streets to establishing water and sewer rates. Voting Regulations Motions require a majority vote of the quorum at the meeting to pass. For resolutions, ordinances and amendments to such, a majority of the total number of seats on the council must vote affirmatively for passage. All council members is defined to include any vacancy and any council member who is absent, but does not include the seat of a council member who does not vote due to a conflict of interest. Resolutions can be passed with a majority of votes at one meeting. Ordinances and amendments to ordinances must be passed by the majority at three council meetings before becoming final. However, city councils can waive the requirement to have three votes to approve an ordinance or amendment by approval of at least three-fourths of the council. In most cities, the mayor has no authority to vote on city council business. The mayor -council form of government is the most common form of government in Iowa. Under this form of government, the mayor is not a member of the council and cannot vote, with one exception. Section 372.4 of the Code of Iowa authorizes mayors in cities with an even number of council members to break a tie on motions not involving ordinances, resolutions or appointments made by the council alone. A vacancy on a five member council does not make the council have an even number — the number of seats is still five. In special charter cities operating with ten council members, the mayor may vote to break a tie on all measures. Under the commission, council -manager -at -large and council -manager -ward forms of government, the mayor is a member of the council and can vote on all matters before the council. Role of the Mayor The majority of cities in Iowa operate under the mayor -council form of government with an odd number of council members. Under this form of government, the mayor never votes, not even to break a tie. The mayor has no veto au- https://www.iowaleague.org/mem bers/Pages/Counci I M eeti ngProcedures.aspx 2/3 ,3/9/2016 Iowa League of Cities - Council Meeting Procedures thority over a motion, but the mayor can veto a resolution, ordinance or amendment to an ordinance within 14 days after the council passes it. The mayor must give the council a written explanation of the reasons for the veto at the time of the veto. Within 30 days after the veto, the council may re -pass the resolution, ordinance or amendment with a two-thirds vote of the council. The mayor is also the presiding officer of the council as described in Section 372.14 and is often tasked with leading city council meetings and enforcing any rules and procedures adopted by the council. Effective Dates A motion requires no action by the mayor and is effective immediately. A resolution becomes effective after the mayor signs it. Ordinances and amendments take effect after they have been signed by the mayor and have been published, unless a subsequent effective date is provided. If the mayor does not sign or does not veto a resolution, ordinance or amendment, a resolution becomes effective 14 days after passage. An ordinance or amendment becomes effective after 14 days and publication, unless a subsequent effective date is provided. Closed Meetings Government bodies are authorized to "close" a meeting, or deny public access, for certain reasons listed in Code of Iowa Section 21.5. The list is short and includes reasons such as to discuss litigation with their attorney, to discuss real estate transactions and for certain personnel situations within certain parameters. The following are steps to hold a closed meeting: • Add potential closed session to council meeting agenda (citing allowed purpose pursuant to Code of Iowa Section 21.5) • Begin in open session • Two-thirds vote to go into closed session (must state reason under Code of Iowa 21.5 that permits a closed session) • Detailed minutes and audio tape must be taken of the closed session • Motion and vote to end closed session and return to open session The minutes and recordings from the closed session are confidential; they are required to be sealed and kept for at least one year and can only be opened by court order. Legislation approved in 2015 by the state legislature allows the State Ombudsman to access the minutes and audio recordingss of a closed session without obtaining a court order when such examination is relevant to an investigation under Code Chapter 2C and the information sought is not available through other reasonable means. For more information please visit the Closed Sessions section. https://www. i owal eague.org/members/Pages/Counci I M eeti ngProcedures.aspx 3/3 COUNCIL MEETING 3/14/16 Name Address/Business Topic Larry Oltrogge 1236 Hummingbird Hummingbird Circle Ordinance Ron Bockenstedt 319-493-9600 Ordinance change on Hummingbird Circle. Chris Shimp 2205 Randolph Budget Approval ('[ le&i C�fra i 52q 41,'S fey ''1 glti- e 5 no. ,s'14#0/1 -Ca‘' / P.e D+ Nancy Higby From: MICHELLE WESTPHAL Sent: Monday, March 14, 2016 4:44 PM To: Nancy Higby Subject: Public Comment Follow Up Flag: Follow up Flag Status: Flagged Hi Nancy. For public record: Gwen Cochran, 529 Kingsley, 404-9290, stated she does not want to cut fire fighters from the budget, that everyone else should cut in order to keep fire jobs. Thank you. Michelle 'Westphal Executive Secretary to the .Mayor City of'Waterloo, Iowa 715 Mulberry Street Waterloo, LA 50703 (319) 291-4301 mayor@waterCoo-ia.org 1