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04/18/2016
THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, April 18, 2016 5:30 PM CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. 1. 2. 3. 4. 5. 6. 7. General Rules for Public Participation At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) time for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. Keep comments germane and refrain from personal, impertinent or slanderous remarks. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Prayer or Moment of Silence Pledge of Allegiance Bruce Jacobs, Ward 2 Council Member Agenda, as proposed or amended Minutes of April 11, 2016 Regular Session as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request from the Waterloo Symphony to hold their Symphonycycle on May 14, 2016 from 8:00 a.m. until 10:00 p.m. with the route beginning at the Amphitheatre and traveling through downtown, using the trail system where practical. Submitted By:Joe Leibold, Captain of Police Services 3. Request from the Waterloo Center for the Arts Events Coordinator for closure of Jefferson Street from Park Ave to W. 3rd on an as needed basis for events in 2016. Submitted By:Joe Leibold, Captain of Police Services 4. Request to cancel special assessment for sidewalk repair for Parcel No. 8913-25- 405-009, Hayes Addition, Lot 6 Blk 16, in the amount of $219.00, and rescind Resolution No. 2015-795 passed on October 5, 2015 due to incorrect address and assessment type, and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Submitted By: Wayne Castle, PLS, PE, Associate Engineer 5. Resolution preliminarily approving plans, specifications, form of contract, etc. and setting date of bid opening as May 5, 2016 and date of public hearing as May 9, 2016 for the F.Y. 2016 4th Street Bridge Canopy Repairs, Contract No. 910; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted By: Jeff Bales, Associate Engineer 6. Resolution directing process for the vacate and sale of certain tracts of land formerly portions of West San Marnan Drive right-of-way and fixing the time and place of hearing and notice to be given on the vacate and sale and taking of bids for said property, setting a bid opening as June 23, 2016 and the date of public hearing as June 27, 2016, and instruct City Clerk to publish notice. Submitted By: Noel Anderson, Community Planning & Development Director 7. Resolution setting the date of public hearing as May 2, 2016 to approve a request by Claassen Engineering on behalf of Realty Income Corporation for a site plan amendment to the "S-1" Shopping Center District to allow for the construction of a 4,980 SF restaurant building with 50 -stall parking lot, located at 2825 Crossroads Boulevard; and instruct City Clerk to publish notice. Submitted By: Noel Anderson, Community Planning and Development Director 8. Resolution setting the date of public hearing as May 2, 2016 to approve a request by Lamar Advertising for a site plan amendment to the "S-1" Shopping Center District to allow for the construction of a 45' tall, 378 SF off -premises billboard, located at 2010 Sears Street; and instruct City Clerk to publish notice. Submitted By: Noel Anderson, Community Planning and Development Director 9. Request from Marsha Kloster for a waiver for a concrete driveway located at 203 Gilbert Street with the elimination of the sidewalk section due to the inability to meet grade requirements of the Driveway and Sidewalk Specifications, Section 18. Submitted By: Eric Thorson, PE, City Engineer B. Motion to approve the following: 1. TRAVEL REQUESTS a. Christopher Charley, Training Officer; Mike Schipper, Fire Engineer/Hazmat Team Leader Class/Meeting: Instructor II Destination: Ames, IA Dates: May 2-4, 2016 Amount not to exceed: $444.16 b. Eric Thorson, City Engineer Class/Meeting: Public Works Expo Destination: Minneapolis, MN Dates: August 27-31, Amount not to exceed: $1,949.00 2016 c. Jon Martin, Rehabilitation Specialist Class/Meeting: 16 hour Lead Inspector / Risk Assessor Refresher Destination: Dubuque, IA Dates: May 19-20, 2016 Amount not to exceed: $615.00 d. Mayor Quentin Hart Class/Meeting: "The Urgency of Now" AAMA 2016 Conference Destination: Washington, D.C. Dates: April 20-23, 2016 Amount not to exceed: $1,465.00 e. Several Police Officers Class/Meeting: Field Training Officer Certification Destination: Waterloo, IA Dates: June 6-10, 2016 Amount not to exceed: $2,450.00 f. Sgt. McGeough & Sgt. Richter Class/Meeting: BCA Stress Trauma and Burnout Destination: St. Paul, MN Dates: May 1-3, 2016 Amount not to exceed: $1,106.00 2. APPOINTMENTS a. David Deeds Board/Commission: Cultural and Arts Commission Expiration Date: 3/1/2019 Re -Appointment b. Ethel Washington Board/Commission: Civil Service Commission Expiration Date: 4/01/2020 New Appointment 3. Motion to approve Cigarette/Tobacco/Nicotine/Vapor Permit Application for Club Phire Hookah Lounge, 501 W. 4th Street. 4. Iowa Public Official Bond For Waterloo Water Works Trustee Member Scott Wienands. Submitted By: Dennis Clark, General Manager 5. Bonds PUBLIC HEARINGS 2. Purchase of Seven (7) Police Patrol vehicles. Motion to receive and file proof of publication and notice of public hearing. HOLD HEARING: No comments on file. Motion to close the hearing and receive and file oral and written comments Resolution confirming approval of plans, specifications, form of contract etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to Public Works Director for review. Submitted By: Mark Rice, Public Works Director 3. FY2017 One -Year Action Plan for CDBG and HOME Program Funds for the Waterloo/Cedar Falls HOME Consortium. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING -Comments on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval. Resolution approving proposed funding recommendations set forth by the Community Development Board for the FY2017 One-year Action Plan for CDBG and HOME Program Funds for the Waterloo/Cedar Falls Home Consortium. Submitted By: Rudy D. Jones, Community Development Director RESOLUTIONS 4. Resolution approving a Memorandum of Agreement with S4W, LLC regarding the payment of real estate taxes for a parcel of land associated with 1040-1138 Patrick Court. Submitted By: Noel Anderson, Community Planning and Development Director 5. Resolution approving the Business Financial Assistance Application for tax credits through the Iowa Economic Development Authority; and authorize the Mayor and City Clerk to execute any necessary documents, including local match commitment through TIF incentives for the expansion of Hydrite Chemical Co. located at 2815 W.C.F.&N. Drive. Submitted By: Noel Anderson, Community Planning & Development Director 6. Resolution approving a temporary easement agreement with Pada, LLC for $100.00 located to the south of 2325 Crossroads Boulevard, in relation to the Dry Run Interceptor Force Main sanitary sewer project. Submitted By: Noel Anderson, Community Planning and Development Director 7. Resolution accepting a Quit Claim Deed for the former Irving School site from the Waterloo Community Schools to take ownership of the site for $1.00, with up to $500 in closing costs, and rescinding Resolution No. 2015-407 dated June 1, 2015, and authorizing the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted By: Noel Anderson, Community Planning & Development Director 8. Resolution accepting a Warranty Deed for a portion of the former Devonshire School site from the Waterloo Community Schools to take ownership of the site for $1.00, with up to $500 in closing costs, and authorizing the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted By: Noel Anderson, Community Planning & Development Director 9. Resolution approving an agreement with Iowa DOT for Traffic Safety Improvement Funding for Traffic Safety Awareness Elementary School Outreach in the amount of $11,000 and authorize Mayor and City Clerk to execute said document. Submitted By:Sandie Greco, Traffic Operations Superintendent 10. Resolution approving an agreement with Iowa DOT for Traffic Safety Improvement Funding for Traffic Safety Awareness Children Online Traffic Safety Quiz in the amount of $8,500 and authorize Mayor and City Clerk to Execute said document. Submitted By:Sandie Greco, Traffic Operations Superintendent 11. Resolution awarding bid and approving contract with Schaefer Tree & Lawn, LLC of Waterloo, Iowa in the amount of $108,890, and approving the bond and certificate of insurance, in conjunction with the 2016 Stump Removal Project and authorize Mayor and City Clerk to execute said agreement. Submitted By:Todd Derifield, City Forester 12. Resolution approving Professional Services Agreement with AECOM Technical Services, Inc. for an amount not to exceed $75,000.00 in conjunction with the Diffuser Wing Dike Improvements Water Pollution Control Facility; and authorize Mayor to execute said document. Submitted By: Eric Thorson, PE, City Engineer OTHER COUNCIL BUSINESS 13. Motion to accept payment of $750 from Cedar Rapids Bank & Trust for full satisfaction of special assessments and taxes in the amount of $2,876.27 against parcels #8913-23-285-016 and #8913-23-285-017, generally located at 1116 Harrison Street. Submitted By: Suzy Schares, City Clerk 14. Exception to Burning Yard Waste Application. Exception to Burning Yard Waste Application by Ryan Kurtz on behalf of Hawkeye Community College to burn prairie and native grasses along Campus View Drive and Arboretum Drive between April 8, 2016 and May 13, 2016. (see attached maps) Submitted By: Pat Treloar, Chief of Fire Services 15. Exception to Burning Yard Waste Application. Motion to approve Exception to Burning Yard Waste Application of Thomas Abbas, to burn native Iowa prairie grass for fire control during April or May (weather permitting). Submitted By: Pat Treloar, Chief of Fire Services ORAL PRESENTATIONS ADJOURNMENT Motion to adjourn. Suzy Schares, CMC City Clerk/Human Resource Director MEETINGS 4:45 p.m. Council Work Session, Harold E. Getty Council Chambers 5:05 p.m. Boards & Commissions, Harold E. Getty Council Chambers 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Communication from the Waterloo Police Department on the notice of the conclusion of employment for Molly Voiding, Clerk I, effective April 1, 2016 with recommendation of approval of payout of $2,778.02 for unused benefits. 2. Communication from the Waterloo Police Department on the notice of the conclusion of employment for Jonikka Lyons, Police Officer, effective April 5, 2016 with the recommendation of approval of payout of $2,990.02 for unused benefits. 3. Waterloo Housing Authority Board Minutes of March 21, 2016. City of Waterloo Finance Committee Open Invoice Report For April 18 2016 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, April 15, 2016 EFT Transactions: Bank Fees Bankers Trust Farmers -credit debit terminals/fees Subtotal - as of Monday, April 18, 2016 Friday Total 865, 765.91 Add Wellmark Weekly Claims Add Wellmark Weekly Claims 845, 927.82 5,534.15 9,735.98 4,567.96 175, 596.97 176,028.25 Workers Compensation Issued by TPA Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Payroll 1,217,391.13 4,657.99 694.53 1,586,483.52 IBM Payment Total - Monday, April 18, 2016 to Council members or related entitles: 2,809,227.17 Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-269 RESOLUTION APPROVING REQUEST OF WATERLOO SYMPHONY TO HOLD THEIR SYMPHONYCYCLE ON MAY 14, 2016 FROM 8:00 A.M. TO 10:00 P.M. WHEREAS, Waterloo Symphony has requested that they be allowed to hold their Symphonycycle on May 14, 2016 beginning at 8:00 a.m. and ending at 10:00 p.m. starting at the Amphitheatre and traveling through downtown, using the trail system where practical, together with the approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of the Waterloo Symphony to hold their Symphonycycle on May 14, 2016 beginning at 8:00 a.m. and ending at 10:00 p.m. starting at the Amphitheatre and traveling through downtown, using the trail system where practical, along with intersection control, be and the same is hereby approved. PASSED AND ADOPTED this 18th day of April, 2016. ATTEST: Suzy Schar City Clerk CMC Quentin Hart, Mayor Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-270 RESOLUTION APPROVING REQUEST OF THE WATERLOO CENTER FOR THE ARTS EVENTS COORDINATOR FOR THE CLOSURE OF JEFFERSON STREET FROM PARK AVENUE TO 3RD STREET ON AN AS NEEDED BASIS FOR EVENTS IN 2016. WHEREAS, The Waterloo Center for the Arts Events Coordinator has made a written application to the City Council asking that the closure of Jefferson Street from Park Avenue to 3rd Street on an as needed basis for events in 2016, be authorized, and WHEREAS, said Waterloo Center for the Arts Events Coordinator will notify the Mayor's Office, Police and Fire of the dates and times of the closure at least 7 days in advance. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of the Waterloo Center for the Arts Events Coordinator that the closure of Jefferson Street from Park Avenue to 3rd Street on an as needed basis for events in 2016, is hereby approved. PASSED AND ADOPTED this 18th day of April 2016. ATTEST: SbLi_, Suzy Schar s, CMC City Clerk Quentin Hart, Mayor Rita Schmidt Black Hawk County Treasurer 316 E 5th St Waterloo, IA 50703 Pay on-line www.lowatreasurers.org Delinquent Tax Statement and Tax Sale Notice lack Hawk County - Stnte ©f l*wa Parcel Number: 8913-25-405-009 Phone: 319 833-3013 Property Address: CIZEK,JOEL C CIZEK,CON NI E 1316 COLUMBUS DR WATERLOO, IA 50702 Legal Description: HAYES ADDITION LOT 6 BLK 16 Black Hawk County Notice of Tax Delinquency and Pending Tax Sale, June 20, 2016 at 8:00 a.m. in Room 413 of the Black Hawk County Courthouse, 316 E. 5th St., Waterloo, Iowa The code of Iowa requires that this parcel he advertised in a local newspaper for tax sale if not paid by May 1. If delinquency is not paid the Black Hawk County Treasurer shall conduct the county's annual tax sale. After this sale, if the parcel is not redeemed with the period provided in Chapter 447, the right to redeem expires and a deed may be issued. Interest increases at the rate of 1 1/2% per month The delinquent amount includes a $4.00 service fee. Year Kind of Tax Amount Due 15/01 1S35-0000013651 219.00 Amount due if paid in April: 219.00 Amount due if pAid in May: 222.00 Detach and return this stub with the proper payment amount Make Checks payable to: Black Hawk County Treasurer, 316 IE. 5th St., Waterloo, Iowa 50703 Please note, as of May 23, 2016 through June 17, 2016, checks will not be accepted for payment . Or pay on-line www.iowatreasurers.org Phone: 319 833-3013 Deed Holder/Contract uyer: CIZEK,JOEL C CIZEK,CONNIE Parcel Number: 8913-25-405-009 Receipt #: 50259 Amount due if paid in April: 219.00 mount due if paid in May: 222.00 04/18/2016 PAYMENT - 20 RE PARCEL: 891325405009 DEED: 010791 CIZEK,JOEL C CONT: PADR: 1807 BLACK HAWK ST L/B: 0006 0016 94036200145000 LEGAL: HAYES ADDITION WA P: X LOT 6 BLK 16 BUSINESS DATE 04/18/2016 DELAY .00 X TYPE INST SPCL CERT TAX INTEREST COST TOTAL RECEIVED IS 2015-01 35 13651 190.00 20.00 9.00 219.00 219.00 PAYMENT: RECEIPT 0 WHO PAID 000000 CANCEL: TYPE YR PMT SPCL CERT PPMT FF 12/12/04 04 ANNEX FROM DISTRICT: 940001 AP CC DT ET 1 EX FF 3 LD 2 PP RC 20 SA 7 TA 7 TR 3 TS 6 FUNCTION 20 MAINTENANCE COMPLETED CODE/FUNCTION: - KEY: - Nancy Higby From: Kathy Mixdorf <kmixdorf@co.black-hawk.ia.us> Sent: Monday, April 18, 2016 10:24 AM To: Nancy Higby Subject: FW: Scanned Image from BHC Treasurer Attachments: 0492_001.pdf Good morning Nancy, The resolution and letter had the address of 1316 Columbus Dr with the parcel number of 891325405009. The address for this parcel number is 1807 Black Hawk St. I don't remember if I notified the City of Waterloo that we had the wrong address on the resolution and the letter and that it needed to be corrected. It is my fault that it did not get canceled. I have an attachment showing what is due now. Sorry. Kathy Mixdorf Financial Specialist Black Hawk County Treasurer Phone 833-3013 Extension #1139 NOTICE: Subject to the requirements of the Iowa Open Records Law, this message and accompanying documents are covered by the Electronic Communications Privacy Act, 18 U.S.C. Subsection 2510-252, and contains information intended for the specified individual(s) only. This information may be confidential. If you are not the intended recipient or an agent responsible for delivering this message to the intended recipient, you are hereby notified that you have received this message in error and that any review, dissemination, copying or the taking of any action based on the contents of this message may be prohibited. If you have received this message in error, please notify us immediately by e-mail and delete this message. From: blackhawk county treas. [mailto:treasurerscan@ co.black-hawk.ia.us] Sent: Monday, April 18, 2016 8:58 AM To: Kathy Mixdorf Subject: Scanned Image from BHC Treasurer 1 Item Coversheet Page 1 of 1 CITY OF WATERLOO Council Communication Resolution approving cancellation of assessment for 1316 Columbus Drive, in the amount of $174.74; and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. City Council Meeting: 10/5/2015 Prepared: 9/28/2015 REVIEWERS: Department Reviewer Action Date Engineering Higby, Nancy Approved 9/28/2015 - 3:52 PM SUBJECT: Submitted by: Recommended Action: Summary Statement: Resolution approving cancellation of assessment for Parcel 8913-25-405-009, 1316 Columbus Drive in the amount of $174.74: and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Submitted By: Wayne Castle, Associate Engineer Recommend approval. FY2015 Sidewalk Assessment Repair Program — Zone 4, Contract #864. CN#240, PIN 8913-25-405- 009. Owners are Joel and Connie Cizek. Lot was originally marked for one panel to be replaced. I meet with Joel last summer and changed repair to patch. Joel took care of the issue, but the contractor replaced the panel; all in our notes. Price charged to the owners was $174.74. This was our contractors fault and should not be charged to the property owner. http://waterloo.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=3136 4/18/2016 Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-272 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST ETC., IN CONJUNCTION WITH THE F.Y.2016 4TH STREET BRIDGE CANOPY REPAIRS, CONTRACT NO. 910, AS APRIL MAY 9, 2016, AT 5:30 P.M., IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA WITH THE TAKING OF BIDS ON MAY 5, 2016, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, Waterloo, Iowa, at 5:30 p.m. on the 9th day of May 2016, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the F.Y.2016 4th Street Bridge Canopy Repairs, Contract No. 910, with the taking of bids at 1:00 p.m. on May 5, 2016. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 18th day of April, 2016. ATTEST: Suzy Scha s, CMC City Clerk Quentin Hart, Mayor Prepared by Suzy Schares, City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323 RESOLUTION NO. 2016-273 RESOLUTION DIRECTING PROCESS AND SALE OF CERTAINTRACTS OF LAND FORMERLY PORTIONS OF WEST SAN MARNAN DRIVE RIGHT-OF- WAY AND FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE VACATE AND SALE AND TAKING OF BIDS FOR SA2D RTHESDATEGOF A BID OPENING AS JUNE 23,016 AND PUBLIC HEARING AS June 27, 2016, AT 5:30 P.M. IN HAROLD E GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA, AND INSTRUCTING THE CITY CLERK TO PUBLISH AND MAIL NOTICE OF HEARING AND TAKING OF BIDS. WHEREAS, the City wishes to vacate, sell and convey certain portions of right of way formerly being portions of West San Marnan Drive; and WHEREAS, the City now wishes to sell the following described tracts in accord with Iowa Code Section 306.23; Tract 1: That part of the Southeast Quarter of Section 5, Township 88 North, Range 13 West of the Fifth Principal Meridian, Black Hawk County, Iowa, described as follows: Commencing at the Southeast corner of said Section 5; thence S89°50'54"W 137.44 feet along the South line of said Section 5 to the point of beginning on an extension Northwesterly of the existing right-of-way of Ansborough Avenue; thence continuing S89°50'54"W 678.58 feet along the said South line of said Section 5; thence Northeasterly 36.77 feet along a 50.00 foot radius curve, concave Southeast, said curve having a chord of 35.95 feet bearing N64°43'31 "E; thence N85°09'49"E 118.28 feet; thence N87°59'00"E 493.93 feet to the Northwesterly extension of the West right-of-way of Ansborough Avenue; thence S40°10'56"E 53.66 feet to the point of beginning, containing 0.453 acres, and is subject to utilities and drainage easement over, across, and upon the entire parcel. Tract 2: That part of the Northeast Quarter of Section 8, Township 88 North, Range 13 West of the Fifth Principal Meridian, Black Hawk County, Iowa, described as follows: Commencing at the Northeast corner of said Section 8; thence S89°50'54"W 137.44 feet along the North line of said Section 8 to the point of beginning on an extension Northwesterly of the existing right-of-way of Ansborough Avenue; thence S40°10'56"E 40.82 feet along said right-of-way extension to the existing intersection of the West right-of-way of Ansborough Avenue and the South right-of-way of West San Marnan Drive; thence Resolution 2016-273 Page 2 S89°07'02"W along the said existing south right-of-way 353.66 feet; thence S 87°52'32"W along said south right-of-way 365.40 feet to the east right-of-way of Galactic Drive; thence N0°29'46"E 14.40 feet along a northerly extension of the east right-of-way of Galactic Drive; thence Northeasterly 37.53 feet along a 50.00 foot radius curve, concave Southeast, said curve having a chord of 36.65 feet bearing N21°59'26"E to the North line of said Section 8; thence N89°50'54"E 678.58 feet along the North line of said Section 8 to the Northwesterly extension of the West right-of-way of Ansborough Avenue and the point of beginning, containing 0.611 acres, and is subject to utilities and drainage easement over, across, and upon the entire parcel. and WHEREAS, the City has now obtained an independent appraisal of each tract from Rally Appraisal, L.L.C. as follows: Tract 1. $73,998 Tract 2. $99,807 and WHEREAS, present owners and original owners (except those who are deceased) have been identified by staff, NOW THEREFORE BE IT RESOLVED by the City Council of the City of Waterloo, Iowa, that: Section 1. It is directed that the above-described tracts of land be offered for sale in accord with Iowa Code Section 306.23. Section 2. City staff is directed to prepare in accord with Iowa Code Section 306.23 notices to be mailed by certified mail to such persons as are entitled to notice, and to publish such notices, staff shall also prepare a sealed Offer to Buy form. All bids shall be due on June 23, 2016 at 1:00 p.m. in the offices of the City Clerk upon such sealed bid form as staff shall prepare, at which time bids will be opened in the First Floor Conference Room at City Hall, 715 Mulberry Street. Section 3. All bids received shall be considered by the Council at a hearing at its regular meeting of June 27, 2016. The City Clerk is instructed to publish notice of hearing in compliance with Iowa Code Section 364.7 prior to the regular Council meeting of June 27, 2016. Section 4. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 27th day of June, 2016, for the purpose of holding a public hearing on the sale of certain tracts of land formerly portions of West San Marnan Drive, in the City of Waterloo, with the taking of bids therefore. PASSED AND ADOPTED this 18th day of April, 2016. ATTEST: Suzy Sch City Cler res, CMC Quentin Hart, Mayor Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-274 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE REQUEST BY CLAASSEN ENGINEERING ON BEHALF OF REALTY INCOME CORPORATION FOR A SITE PLAN AMENDMENT TO THE "5-1" SHOPPING CENTER DISTRICT TO ALLOW FOR THE CONSTRUCTION OF A 4,980 SF RESTAURANT BUILDING WITH 50 -STALL PARKING LOT, LOCATED AT 2825 CROSSROADS BOULEVARD, AS MAY 2, 2016, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, WATERLOO, IOWA, AND INSTRUCTING THE CITY CLERK TO PUBLISH NOTICE OF HEARING. WHEREAS, the Council of the City of Waterloo, Iowa, shall meet in the Council Chambers in the City Hall in the City of Waterloo, Iowa, at 5:30 p.m. on the 2nd day of May, 2016, for the purpose of considering the request by Claassen Engineering on behalf of Realty Income Corporation for a site plan amendment to the "S-1" Shopping Center District to allow for the construction of a 4,980 SF restaurant building with 50 -stall parking lot, located at 2825 Crossroads Boulevard, and legally described as follows: UNPLATTED WATERLOO WEST A PARCEL OF LAND IN SE 1/4 SEC 2 T 88 R 13 DESC AS COMM AT THE INTER SELY ROW LINE E SAN MARNAN (FKA H 412) WITH W LINE OF SE 1/4 SEC 2 TH N 48 DEG 36 MIN E ALONG SELY ROW LINE A DIST OF 755.86 FT TO PT OF BEG TH N 48 DEG 36 MIN E ALONG ROW LINE A DIST OF 170.18 FT TH S 41 DEG 24 MIN E A DIST OF 200 FT TH S 48 DEG 36 MIN W A DIST OF 150.18 FT TH WLY ALONG A CURVE 31.42 FT TH N 41 DEG 24 MIN W A DIST OF 180 FT TO PT OF BEG TRACT XB & WLY 20 FT TRACT XC ALSO PART OF E 1/2 SEC 02 T 88 R 13 DESC AS BEG AT MOST WLY COR PCL C DOC 2005 26829 TH S 41 DEG 50 MIN 18 SEC E 50.33 FT TH S 48 DEG 05 MIN 40 SEC W 170.40 FT TH N 41 DEG 55 MIN 14 SEC W 50.33 FT TH N 48 DEG 05 MIN 38 SEC E 170.48 FT TO POB AKA PCL 0 DOC 2016 006143, IN BLACK HAWK COUNTY, WATERLOO, IOWA. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 18th day of April, 2016. ATTEST: Suzy Schlres, CMC City Clerk autiMilvta/4-- Quentin Hart, Mayor Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-275 RESOLUTION FIXING THE TIME AND PLACE OF HEARING AND NOTICE TO BE GIVEN ON THE REQUEST BY LAMAR ADVERTISING FOR A SITE PLAN AMENDMENT TO THE "S-1" SHOPPING CENTER DISTRICT TO ALLOW FOR THE CONSTRUCTION OF A 45' TALL, 378 SF OFF -PREMISES BILLBOARD, LOCATED AT 2010 SEARS STREET, AS MAY 2, 2016, AT 5:30 P.M. IN HAROLD E. GETTY COUNCIL CHAMBERS, WATERLOO, IOWA, AND INSTRUCTING THE CITY CLERK TO PUBLISH NOTICE OF HEARING. WHEREAS, the Council of the City of Waterloo, Iowa, shall meet in the Council Chambers in the City Hall in the City of Waterloo, Iowa, at 5:30 p.m. on the 2nd day of May, 2016, for the purpose of considering the request by Lamar Advertising for a site plan amendment to the "5-1" Shopping Center District to allow for the construction of a 45' tall, 378 SF off -premises billboard, located at 2010 Sears Street, and legally described as follows: PARCEL B OF PLAT OF SURVEY FILED IN DOC #2006-11650 BEING A PART OF THE EAST HALF OF SECTION 2, TOWNSHIP 88 NORTH, RANGE 13, WEST OF THE FIFTH PRINCIPAL MERIDIAN IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 18th day of April, 2016. ATTEST: Suzy Scharr City Clerk • s, CMC uentin Hart, Mayor CITY OF WATERLOO Council Communication Request from Marsha Kloster for a waiver for a concrete driveway located at 203 Gilbert Street with the elimination of the sidewalk section due to the inability to meet grade requirements of the Driveway and Sidewalk Specifications, Section 18. City Council Meeting: 4/18/2016 Prepared: 4/13/2016 REVIEWERS: Department Reviewer Action Date Engineering "I horson, Eric Rejected L1/13/2016 - 10:10 AM ATTACHMENTS: Description Type D DW Waiver 203 Gilbert St. Cover Memo SUBJECT: Request from Marsha Kloster for a waiver for a concrete driveway located at 203 Gilbert Street with the elimination of the sidewalk section due to the inability to meet grade requirements of the Driveway and Sidewalk Specifications, Section 18. Submitted by: Submitted By: Eric Thorson, PE, City Engineer Recommended Action: Recommended for approval by the City Engineer. Summary Statement: Background Information: Legal Descriptions: Attached is a request for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk specifications, Section 18, to be located at 203 Gilbert Street. I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. AUDITOR RAINBOWS PLAT MAYWOOD SECOND FILING WLOO LOT 13 LOT 14 LOT 15 BLK 8 WAIVER Date: CM/12/4 Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: 5" S )TT f Co!" c G►J Y -,z-/ I hereby request a waiver to the driveway and sidewalk specifications for the construction of a ` vii; c1L t� .. ,,,_ driveway or sidewalk located at (concrete or asphalt) 16(Address) This waiver is needed because of: special surface texture to be used on the concrete approach (i.e., exposed aggregate, brick yy stamped pattern, paving brick). I` elimination of the sidewalk section due to the inability to meet the grade requirements. elimination of the sidewalk section for asphalt driveways. placement of a driveway or sidewalk on City right-of-way on an unimproved street. Other: I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, MakAa_. r0,4 Printed Name of Property Owner Signature of Property Owner St !Tw r -?41316 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Christopher Charley, Training Officer Mike Schipper, Fire Engineer/Hazmat Team Leader DATE: 4/4/2016 FINANCE DEPT. STAFF ONLY LINE ITEM USED Om /oi /ido /3'$ FY BUDGETED -WOO EXPENDED YTD em Y THIS REQUESTirt �� LEFT AFTER THIS REQUEST .3 3 5Y DAM )'l ' •/ - l3 '/Co NAME OF CLASS / MEETING: Instructor II DESTINATION: Ames, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 2, 2016 RETURN DATE: May 4, 2016 DATE(S) OF MEETING: May 2-4 PURPOSE OF TRAVEL: To develop a better training program and curriculum. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: WFR HQ PRIVATE VEHICLE ESTIMATE OF COST: 244.16 LODGING TAXI 100.00 MEALS PARKING 100.00 CERTIFICATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 444.16 BUDGET LINE ITEM: 010-12-1400-1346 x GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 222.08 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFI L TO THE CITY OF WA - 00 DEPARTMENT HEAD 4 -13-- tio I APPROVE THIS TRAVEL REQUEST auL0A4}.4, MAYOR JJ 4ll.b DATE DATE Irainin g 1 % ca Of State 01e This course prepares the participants for planning and developing all aspects of course curriculum, including a needs analysis, task analysis, course goals and objectives, a lesson plan, instructional support materials, and evaluation instruments. A final project will be due after the completion of the class. INSTRUCTOR II Registration Form Location: Fire Service Training Bureau 1015 Haber Rd Ames, IA 50011 Please print clearly: Name: Date & Time: May 2, 3, & 4, 2016 8:00 am - 4:30 pm Home Address: Street Phone: City Fire Department: Last 4 digits of your SS# The Instructor II class is offered FREE of charge. However, there is a certification fee of $50.00. Out of state participants will also be charged for textbook and other printed materials. This course meets the objectives as stated in NFPA 1041, Standard for Fire Service Instructor Professional Qualifications, 2012 Edition. Email: State Zip Based on class size, we reserve the right to limit enrollment per department. For departments with multiple enrollment, the Fire Service Training Bureau may contact your department to establish priority. Fax, Mail or E-mail your Registration to: Fax: 800-722-7350 E-mail: fstbreg@dps.state.ia.us Fire Service Training Bureau 1015 Haber Rd Ames, IA 50011-3104 Phone: 888-469-2374 515-294-6817 Closing date on pre -registration: April 4, 2016 Please contact the Fire Service Training Bureau for more information, or if you have any questions. TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 1�'�BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance �G�(F 4:,(647 STAFF ONLY alte6 07 7g3-) /3 54/6,0`? rg49 65/4 52 Copy - Department NAME(S) AND POSITION(S): Eric Thorson, City Engineer DATE: April 12, 2016 NAME OF CLASS / MEETING: Public Works Expo DESTINATION: Minneapolis, MN DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 27, 2016 RETURN DATE: August 31, 2016 DATE(S) OF MEETING: August 28 — 31, 2016 PURPOSE OF TRAVEL/TRAINING: To attend the American Public Works Association Public Works Expo for continued education workshops, exposition, and to interact with other public works officials from around the world. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE X PRIVATE VEHICLE DEPARTING FROM: ESTIMATE OF COST: $800.00 LODGING 250.00 MEALS 799.00 REGISTRATION MILEAGE/FUEL TAXI $100.00 PARKING AIRFARE MISC/TOLLS TOTAL FOR ALL: $ 1949.00 BUDGET LINE ITEM: 266-07-7830-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 1949.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO C� 1,( 4w i DEPARTMENT HEAD April 12, 2016 DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE APWA - Calendar of Events Page 1 of 2 Search Sign In Jobs Help Cart DISCOVER APWA DISCOVER PUBLIC WORKS BE INVOLVED GET CONNECTED LEARN & GROW SOLUTIONS BY TOPIC ATTENDEES cevIn <IZr- -)> Qwm >z LU > J ©7J Q PWX OF Q m <. w rn Z Q C/1 U Pwx 0 SPONSOR REGISTER NOWT SATURDAY, AUGUST 27 Registration 7 a.m. — 5 p.m. Fun Run 7 — 8 a.m. Self Assessment Workshop 8 a.m. — 4:30 p.m. Golf 9 a.m. — 4 p.m. Fishing 9 a.m. —10 p.m. IMicroBrew 2 — 6 p.m. SUNDAY, AUGUST 28 Registration 7 a.m. — 5 p.m. First -Timers Meeting 7 — 8:20 a.m. Education Sessions 8:30 — 9:45 a.m. Opening General Session 10 a.m. — Noon Exposition Grand Opening Noon Non -compete Exhibit Time Noon — 3 p.m. !Exhibits Open Noon — 4 p.m. Exhibitor Solutions & There's an App for That Theaters 1 — 3:50 p.m. Education Sessions 3 — 4:50 p.m. Get Acquainted Party 5 — 7 p.m. MONDAY, AUGUST 29 Registration 7 a.m. — 5 p.m. General Session 8:00 — 9:30 a.m. APWA Blood Drive 9 a.m. — 3 p.m. Education Sessions 9:45 — 11 a.m. Fleet Workshop 9:45 a.m. —4:50 p.m. Exhibits Open 10 a.m.— 3 p.m. Exhibitor Solutions & There's an App for That Theaters 10 a.m. — 2:50 p.m. Non -compete Exhibit Time 11 a.m. — 2 p.m. CPWA Luncheon Noon —1:30 p.m. Education Sessions 2 — 4:50 p.m. Public Works Stormwater Summit 2 — 4:50 p.m. Awards & Recognition Ceremony & Reception 5 — 7 p.m. Young Professionals Networking Reception 8 — 9:30 p.m. TUESDAY, AUGUST 30 Registration 7 a.m. —4 p.m. General Session 8 — 9:30 a.m. APWA Blood Drive 9 a.m. — 3 p.m. 2016 Exhibitor List About PWX APWA Connect Live Attendee FAGS Calendar of Events Call for Presentations Education Hotel and Travel Justification Letter PWX Contacts PWX Fees Special Events Stormwater Summit Sustainability Workshop Wednesday http://www.apwa.net/PWX/2016/Attendees/Calendar-of-Events 4/5/2016 APWA - Calendar of Events z (Education Sessions 119:45 —11 a.m. 1 Exhibits Open 10 a.m. — 2 p.m. Diversity Brunch & SCRC Town Hall Brunch 10 —11:30 a.m. Exhibitor Solutions & There's an App for That Theaters 10 a.m. —1:50 p.m. Non -compete Exhibit Time 11 a.m. — 2 p.m. Education Sessions 2 — 4:50 p.m. Public Works Stormwater Summit 2 — 4:50 p.m. Tennis 4 — 7 p.m. Chapter Dinners Evening WEDNESDAY, AUGUST 31 Registration 7 a.m. — 12:30 p.m. Workshop Tours 8 — 10:45 a.m. Education Sessions & Classroom Workshops 8:30 — 10:45 a.m. Closing General Session 11 a.m. — 12:15 p.m. ccount I Contact us I dvertise I Media Legal ( Privacy Policy Site Map System Requirements Page 2 of 2 ©2016 American Public Works Association http://www.apwa.net/PWX/2016/Attendees/Calendar-of-Events 4/5/2016 www.apwa.net/pwx I AUGUST 28-31, 2016 I MINNEAPOLIS CONVENTION CENTER, MINNEAPOLIS, MN PRE -REGISTRATION FORM -PAGE 1 OF 2 PWX Last Name First Name E-mail Address PART 1: FULL PWX WEEK REGISTRATION Register for a full week of PWX below. Otherwise, skip Part 1 and go to Part 2. FULL PWX WEEK All full -week registrations include: All APWA Education Sessions; all APWA exhibits; downloadable recordings of education sessions; CEUs; Get Acquainted Party; Awards Ceremony; and Wednesday's Workshops. Before After July 8 July 8 TOTALS • (M) Full Member Registration $799 USD $899 USD • (N) Full Nonmember Registration Do you want a portion of your nonmember full registration fee applied toward your new individual membership? A $184 USD value. (Not valid for membership renewals. To renew your membership please contact Member Services at memberservices@apwa.net or call 1-800-848-2792). • Yes • No $1050 USD $1150 USD • (R) Full Retired Member Registration (applies to those with Retired Member type only) $465 USD $565 USD • (YP) Full Young Professional (Must be 35 years or younger. Birth year. ) $550 USD $650 USD 11 (GU) Full Spouse/Guest Guest Last Name: Guest First Name: $95 USD $95 USD PART 2: WEDNESDAY WORKSHOPS/TOURS MEMBER ( NONMEMBER ,' 1 Attendees with FULL PWX WEEK or Wednesday One Day registration types may participate in the Wednesday Workshops/Tours. WEDNESDAY WORKSHOPS/TOURS Some tours may have a fee to cover facility access or rentals. All tours have limits on participation. Registration is on a first-come, first-served basis. Refer to www.apwa.net/pwx for times and details. • (W1) US Bank Stadium ($10 access fee) II (W6) Union Depot and Metro Green Line LRT Tour • (W2) St. Croix Crossing Project ❑ (W7) Minneapolis Bicycle Facilities ($50 fee) U (W3) 3M Innovation Center U (W8) Metropolitan Wastewater Treatment Plant, St. Paul, MN • (W4) Full Circle Organic Facility Compost Tour El (W9) Pedestrian Safety Walking Tour U (W5) Multimodal Transportation Systems Serving the Mall of America ( Full Cheek and One -Day Wednesday Registrant If Checking 0141} Pay 510 or W7) Pay $50 , It Not Checking (WI) or 0417 Enter SO Full Week and One -Day Wednesday Registrants If Checking (W1) Pay $10 or (W7) Pay $50 If Not Checking IWt) or (WI) Enter SO PART 3: DAILY EDUCATION SESSIONS AND EXPOSITION (Full -week registrants skip this section.) If you would like to attend the education sessions and exposition by the day, please mark which day(s) you are registering for below. U (SA) SATURDAY Workshop: Self -Assessment Using the Public Works Management Practices Manual 8 a.m.-4:30 p.m. (Fee includes instruction, materials, and breaks. Lunch will be on your own; does not include manual) i $300 USD $350 USD ■ (SC) SUNDAY $335 USD $440 USD ❑ (MC) MONDAY --E $335 USD $440 USD ■ (Tc) TUESDAY $335 USD $440 USD ❑ (SWS) Public Works Stormwater Summit, 2-5 p.m. each day (MONDAY & TUESDAY)—includes exhibit hall. (Included in all Full Registrations and One -day Monday and Tuesday Registrations.) $385 USD $435 USD In (WC) WEDNESDAY (includes Wednesday Workshops at no additional charge, based on availability) $335 USD $440 USD PART 4: DAILY EXPO ONLY (Full -week and Daily Education Sessions and Exposition registrants skip this section.) If you would like to attend the exposition only for one day, please mark which day you will attend. NI (SEO) SUNDAY • (MEO) MONDAY S45 USD • (TEO) TUESDAY _ I PART 5: PWX EVE NTS Complete your PWX experience with these special events. (Additional fees apply to all registration categories.) ❑ (SA) SATURDAY Workshop: Self -Assessment Using the Public Works Management Practices Manual 8 a.m.-4:30 p.m. (Fee includes instruction, materials, and breaks. Lunch will be on your own; does not include manual) $300 USD $350 USD ❑ (CPWAL) MONDAY CPWA Luncheon # of tickets X $37 USD 111(TDB) TUESDAY Diversity Brunch # of tickets X $37 USD ❑ (TSCRC) TUESDAY Small City Rural Communities Town Hall Brunch # of tickets X $37 USD TOTAL Il\T— THE BEST SHOW IN PUBLIC WORKS www.aiwa.net/rwx AUGUST 28-31, 2016 MINNEAPOLIS CONVENTION CENTER, MINNEAPOLIS, MN THIS PRE -REGISTRATION FORM IS GOOD ONLY UNTIL AUGUST 12, 2016. No pre -registration forms will be accepted after August 12, 2016. After August 12, registrations will be accepted on-site only. On-site registration will begin Saturday, August 27, 2016. Please note: No government vouchers or purchase orders will be accepted on-site. This form must be completed and returned with full payment before your registration can be processed. Please complete a separate registration form for each PWX participant. CANCELLATIONS: If your plans change and you cannot attend the program, a colleague can attend in your place — just send us a fax or email. Cancellations and requests for refunds must be in writing. A full refund, less a $125 USD administration fee, will be made if written notice is postmarked by July 25, 2016. Sorry, no refunds on registration fees or tickets will be issued after July 25, 2016, or in cases where the registration fees total less than $125. All payments will be forfeited if registration is canceled after July 25, 2016. No refunds will be granted for "no-shows." Non-attendance does not excuse the participant's financial obligation to pay the registration fees due to APWA. Accounts left unpaid for more than 90 days maybe subject to further collection efforts. The participant will be responsible for any costs or expenses associated with collections including collection agency fees. Approved refunds will be processed within 30 days after PWX. Please send your cancellation and/or refund request to cancellations@apwa.net or fax to 816.595.5342. PHOTO AND VIDEO RELEASE: I grant to APWA the right to take photographs or video of me in connection with the APWA PWX. I authorize APWA, its assigns and transferees to copyright, use and publish the same in print or electronically. I agree that APWA may use or reproduce such photographs with or without my name or biography and for any lawful purpose, including APWA educational, news or promotional material, whether in print, electronic or other media, including the APWA website. SPECIAL NEEDS: If you need special services or equipment, pursuant to the Americans with Disabilities Act (ADA) please contact the APWA Meetings Department at 816-472-6100 or dforbes@apwa.net ASSUMPTION OF RISK, LIABILITY WAIVER AND RELEASE AND INDEMNITY: In consideration of being allowed to participate in the APWA PWX, including any related events, tours and activities (collectively the "APWA PWX"), I acknowledge that I am voluntarily undertaking participation in the APWA PWX and by doing so I agree to observe and obey all posted rules, regulations and warnings; assume all risk and take full responsibility for my own well- being. I am fully aware that possible property damage, physical injury, illness or death may occur as a result of my participation in these events and activities. I forever release the APWA, its directors, officers, employees, volunteers, agents, contractors, and representatives (collectively "Releases") from any and all actions, claims, or demands that I, my family or heirs now have or may have in the future related to my participation in these activities. Further, I agree to take full legal and financial responsibility for damage to personal property or the facilities utilized during the APWA PWX or injury to another (including death) caused by my own negligent, reckless or willful actions. I understand any legal or equitable claim that may arise from my participation in the APWA PWX shall be resolved under Minnesota law. By registering for the APWA PWX, I acknowledge that I have read, understand and agree to these terms and I am entering into this agreement of my own free will. Signature Date SATISFACTION GUARANTEED! As a registered attendee, the Educational Program at PWX is designed to meet or exceed your educational and professional development expectations. If it doesn't, write to the Executive Director of APWA, 1200 Main St., Suite 1400, Kansas City, MO 64105-2100, within one week of the program, help us understand where we went wrong, and we'll set things right with you. Guaranteed! fS DEMOGRAPHICS Is this your first PWX? ❑(1)Yes (2) No Employer: ❑ (1) Public Agency ❑ (31 Other ❑ (2) Private Industry What is your level of authority/responsibility? (Choose best fit) Executive Level 0 Elected Official ❑ City Manager/ Public Administrator 0 City Engineer ❑ Director/Assistant Director/Dept. Head ❑ PresidentNP/C00/ CFO/CEO Management Level ❑ Senior Level Manager 0 Mid -Level Manager 0 Project Manager/ Engineer O Sales Manager Supervisor Level ❑ Supervisor ❑ Foreman ❑ Crew Chief Operations and Administration ❑ Operations — Field Staff ❑ Maintenance ❑ Administration — Support Staff ❑ Retired Please mark all areas you have responsibility for or are involved with: ❑ (1) Construction ❑ (8) Solid Waste ❑ (2) Emergency ❑ (9) Sustainability Management 0(10) Transportation O (31 Engineering & 0(1t) Utility& Technology Right of Way ❑ (4) Environment/ ❑ (12) Water & Sewers Sustainability ❑ (13) Winter ❑ (5) Facilities & Maintenance Grounds 0 (14) Sales/Marketing ❑ (6) Fleet Services 0 (15) Media Relations ❑ (7) Leadership & ❑ (16) Human Management Resources What is your role in the purchase of public works equipment and/or services? (mark all that apply) 0(1) Buy 0(4) Recommend ❑ (2) Evaluate ❑ (5) Approve ❑ (3) Specify ❑ (6) None Which of the following products/services do you plan to buy, evaluate, specify, recommend or approve the purchase of in the next 12 months? (Select all that apply) 0 Bridges 0 Buildings ❑ Castings ❑ Cleaning ❑ Coatings ❑ Computers & Software ❑ Construction ❑ Consulting Services ❑ Demolition ❑ Disaster Recovery ❑ Education/Certification 0 Engineering ❑ Environmental Equipment ❑ Environmental Services ❑ Equipment ❑ Fleet ❑ Fuel ❑ Grounds Maintenance 0 Lighting Systems ❑ Manufacturer ❑ Pavement 0 Pipe ❑ Roads 0 Safety ❑ Sewer 0 Snow & Ice Control ❑ Sweepers 0 Trench ❑Vehicles ❑ Water/Wasterwater How large is your budget for purchases of equipment andlor services? ❑ (1) Under $50,000 ❑ (4) $500,001 — ❑ (2) $50,001 —100,000 1,000,000 ❑ (3) $100,001 — 500,000 ❑ (5) Over $1,000,000 What is the population of your jurisdiction? ❑ (1) Less than 25,000 ❑ (4)101,001 —250,000 ❑ (2) 25,001 — 50,000 ❑ (5) Over 250,000 ❑ (3) 51,001 —100,000 How did you hear about PWX? ❑ (1) PWX Preview ❑ (2) APWA Reporter Magazine Ad ❑ (3) Industry Magazine Ad ❑ (4) APWA Website ❑ (5) E-mail ❑ (6) Referred by someone ❑ (7) You are a previous attendee ❑ (8) Invited by an exhibitor ❑ (9) Other Which social media platforms do you use for business? ❑ (1) Twitter ❑ (2) Facebook ❑ (3) Linkedln ❑ (4) Instagram ❑ (5) Other ❑ (6) None Please let us know your gender Please let us know what year you were born (Example:1967) 0 Male 0 Female vATTENDEE INFORMATION (Please be sure to add webreg@eventconfirmation.com to your address book to insure you receive your confirmation.) APWA Membership ID# Badge Nickname (Call 1-800-848-APWA to obtain your membership number if you don't know it) (e.g., Dave, Jen, "Doc", "Smiley", etc.) Prefix Last Name Hrst Name Title Organization/Company Billing Address Street Address/P.O. Box City State/Province Zip/Postal Code Country Daytime Phone Cell Number Fax Number E-mail address Twitter Handle Emergency Contact Name Emergency Contact Phone Number(s) Emergency E-mail Address U PAYMENT* (Please complete Section A, parts 1-6 on page 1 before completing this step.) TOTAL FROM PAGE 1: $ (Fees are in 115 Funds) ❑ Check # enclosed (Made payable toAPWA)-S ❑ Government Voucher or Purchase Order # (PO MUST be included with registration form) Credit Card (check one): ❑Visa MasterCard❑LI American Express * All registration fees, including those paid by credit card, will be billed and charged in U.S. Dollars only. Non -U.S. bank card holders please note when paying by credit card, fees are charged in US dollars and may be subject to an exchange rate and/or a foreign transaction fee at the time the payment is processed depending on the terms and conditions outlined in your bank card agreement. Card Number Expiration Date Print name as it appears on the card Date Signature (required) ADJUSTMENT: IN THE EVENT THAT THE TOTAL AMOUNT DUE IS MISCALCULATED ON THIS FORM DUE TO ERROR, MEMBERSHIP STATUS, OR OTHER, APWA RESERVES THE RIGHT TO AUDIT OR ADJUST ANY TOTAL CHARGES DUE. MAIL completed registration form with payment to: OR FAX credit card payments to: American Public Works Association 817-277-7616 PO Box 843742 Kansas City, MO 64184-3742 QUESTIONS? Call APWA's registration company at 817-277-7187, Monday— Friday, 8:00 a.m. — 5:00 p.m. CST., or e-mail webreg@signup-confirmation.com. Important If you FAX your registration form please DO NOT mail a form and risk duplicate billing. APWA's Federal ID#is 36-220-2880 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED ,44-/ /340 FY , t( BUDGETED VC) O '"2-- EXPENDED "EXPENDED YTD KGs 3 2 - THIS REQUEST LEFT AFTER THIS REQUEST 73 5-6 DATE 22 14-73 /(o Original - Clerk/Finance Co. - De•artment NAME(S) AND POSITION(S): Jon Martin Rehabilitation Specialist DATE: 4/11/16 NAME OF CLASS / MEETING: 16 Hr. Lead Inspector/ Risk Assessor Refresher Course DESTINATION: Dubuque, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 19, 2016 RETURN DATE: May 20, 2016 DATE(S) OF MEETING: May 19 & 20 2016 8:00-5:00 PURPOSE OF TRAVEL/TRAINING Required recertification to Iowa Department of Public Health to retain certificate as a Lead Inspector/Risk Assessor WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $110.00 LODGING TAXI $70.00 MEALS PARKING $385.00 REGISTRATION AIRFARE $50.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ $615.00 BUDGET LINE ITEM: 224-32-5850-1346 x GRANT REIMBURSABLE YES NO BG14H0001 x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERV. A P`IJBLIC PURPOSE AND IS NECESSARY AND ENEF TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR //- / Cs� DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Li1B//6 DATE ORIGINAL MSA PROFESSIONAL SERVICES REGISTRATION FOR TRAINING Namek J \b• MA 4-77A/ First MI Last Organization: (`fie,-�C�-trnu�il`t �ev�l®�"the— Address: 62-C) ! LI6errct Srr City: 1��14i,�LaG State/Zip: 1� 5--6-2c3 Telephone Number: 319- ZJ/-44Z 9 Email .-i"•114"1'1.-C3 Wa4er1 -;&. ark Social Security #: Date of Birth: //- S- 7 Signature: Course: 8 hour Lead Safe Renovator (10) $205.00 4 hour Lead Safe Renovator Refresher (10) $100.00 8 hour Abatement Contractor/Worker Refresher (5) $200.00 40 hour contractor Training, Initial (5) $835.00 24 hour worker Training, Initial (5) $625.00 16 hour worker to contractor training, initial (5) $335.00 8 hour Sampling TechNisual Risk Refresher (5) $195.00 16 hour Inspector/Risk Assessor Refresher (5) $385.00 Sampling TechNisual Risk Assessor, Initial 20 -hour (5) $795.00 Inspector/risk Assessor Part II, Initial 20 -hour (5) $795.00 Sampling Tech & Inspector/ Risk Assessor, Initial 40 -hour (3) $1,575.00 (#) minimum number of participants required to hold class Date of training attending: Date: Payment in full required with registration prior to attending training 400 Ice Harbor Dr, Suite 110, Dubuque, IA 52001 (563)-582-3973 Currently all training is scheduled in Dubuque. Registration fee is due 2 weeks before training date. There is a $50.00 fee for canceling within 5 days of training date. TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY,; f -t BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY diC u� U10 ©J:44:i X372 a‘ 7w 13—/& Copy - Department NAME(S) AND POSITION(S): Quentin Hart, Mayor DATE: March 23, 2016 NAME OF CLASS / MEETING: 'The Urgency of Now' AAMA 2016 Conference DESTINATION Washington, DC DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 4/20/16 RETURN DATE: 4/23/16 DATE(S) OF MEETING: 4/21 — 4/22/16 PURPOSE OF TRAVEL: "The Urgency of Now" AAMA 2016 Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo PRIVATE VEHICLE ESTIMATE OF COST: 1110.00 LODGING 75.00 280.00 MEALS Paid by Mayor -0- REGISTRATION personally MILEAGE/FUEL TOTAL FOR ALL: $ $1465 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-01-8200-1345 YES NO YES NO TOTAL: $ GRANT REIMBURSABLE REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO ,/e/c' ,h 7 I DEPARTMENT HEAD V:\Shared G odies\F rms\Travel Request Form January 2010 DATE I APPROVE THIS TRAVEL REQUEST MAYOR 4/13/16 448/k. DATE MICHELLE WESTPHAL From: Stephanie Mash <stephanie@ourmayors.org> Sent: Friday, March 18, 2016 5:36 PM To: MICHELLE WESTPHAL Subject: Re: AAMA Invitation Letter We will register for him. Many thanks. Stephanie Mash Sykes, Esq. Executive Director African American Mayors Association Stephanie@OurMayors.org www.OurMayors.org On Mar 18, 2016, at 5:34 PM, MICHELLE WESTPHAL <MICHELLE.WESTPHAL@WATERLOO-IA.ORG> wrote: Good afternoon, Stephanie. Mayor Quentin Hart kindly accepts the complimentary invitation to attend AAMA's two- day conference April 21st and 22"d. Does he need to officially register on-line? Please let me know at your earliest convenience. Thank you! NticheCCe Westphal Executive Secretary to the .Mayor City of 'bVaterCoo, Iowa 715 .Mulberry Street 1WVaterCoo, L7t 50703 (319) 291-4301 mayor@waterloo-ia.org Begin forwarded message: From: Stephanie Mash Sykes <stephanie@ourmayors.org> Date: March 18, 2016 at 3:56:45 PM CDT To: QUENTIN HART <QUENTIN.HART(awaterloo-ia.org> Subject: AAMA Invitation Letter Mayor, Please see attached for a complimentary invitation to attend this year's conference on April 21 and April 22 in Crystal City, VA. 1 Looking forward to you joining us. Many Thanks, Stephanie Stephanie Mash Sykes, Esq. Executive Director African American Mayors Association, Inc. 1100 17th St., NW, Suite 1000 Washington, D.C. 20036 Desk: (202) 750-9784 Main: (202) 670-2018 Fax: (202) 644-8789 StephanieAourmayors.orq www.OurMayors.orq Reuister now for the HAMA Annual Conference, April 21 & 22. <2016_MayorHart_Invite.pdf5 <AAMA 2016 Internal Conference Agenda (TENTATIVE).docx> 2 2016 ANNUAL CONFERENCE AGENDA (TENTATIVE) April 21-22, 2016 Doubletree Crystal City Hotel Theme: The Urgency of Now Time 10:30am— 12:00pm 12:00pm— 1:30pm 1:30pm- 2:15pm 2:15pm — 3:00pm 3:00pm — 6:30pm Session Thursday, April 21st Conference Registration Welcome Lunch Sponsored by AT&T Plenary Session 1: Education Plenary Session 2: Job Creation and Public -Private Partnerships Formad Details/Location Luncheon Panel Location: Salon AB Location: Salon AB 6:30pm- 7:30pm 7:30pm — 9:00pm White House Briefing Women Mayor's Committee Reception • Aetna AAMA Keynote Dinner and Awards Reception by Waste Management Invited Mayors Only Reception Location: Potomac View / Windows, 14th Floor Dinner 7:00am — 9:00am 7:OOam-8:OOam Breakfast for Conference Attendees Location: Salon CDE 8:00am — 9:00am 9:00am-9:50am Business Council Breakfast Board of Trustees Meeting 9:50am-10:40am Workshop 1: City Resource Corner Workshop 2 by Ballard Spahr LLP: Municipal Recovery Under the Antitrust Laws Invited Guests Only Location: Skydome Board of Trustees Members Only Location: Skydome 10:40am- 11:30am Workshop 3: Senior Mayors Forum Workshop 4: NLC Education 11:40am— 12:00pm 12:00pm-12:30pm 12:30pm-2:OOpm Workshop 5: Cities United Workshop 6: Staff Training Panel Location: Salon AB Panel Location: Salon AB Nominating Committee Meeting AAMA Annual Meeting and Elections Mayor Kevin Johnson Presiding Lunch and Closing Gavel Ceremony by Casey Family Programs Master of Ceremonies: AAMA Secretary William Johnson (Holly Hill, SC) Speakers: • AAMA President Steve Benjamin (Columbia, SC) • Incoming AAMA President All Members May Participate and Vote Location: Salon AB Luncheon, Gavel Ceremony Location: Salon CDE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Officers: B. Herkelman / Frein / Jurgensen / V. Zubak Nereid / T. Brownell / Suljic NAME OF CLASS / MEETING: Field Training Officer Certification DEPARTURE DATE: June 6th, 2016 FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2016_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE 4/13/16 3S;uoo` " k9'7 DATE 7776./0 Original - Clerk/Finance Copy - Department DESTINATION Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: Return Date: June 10th, 2016 DATE(S) OF MEETING: June 6th thru 10th, 2016 PURPOSE OF TRAVEL: Captain Leibold is requesting to send Officers B. Herkelman, Frien, Jurgensen, V. Zubak,Hereid, T. Brownell and Suljic to Field Training Officer Certification in Waterloo, Iowa. This forty hour course is designed for experienced uniformed patrol personnel to serve as Field Training officers (FTOs) with probationary employees. The course emphasizes the FTOs role in assisting probationers certify for solo patrol operations by applying knowledge and skills acquired during the this course. This course highlights two essential Field training and evaluation skills: 1. The ability to examine and objectively document the probationer's job behaviors using the behaviorally anchored standardized assessment guidelines. 2. Analyzing the probationers training needs and use the best fit twelve specific instructional techniques for enhanced job performance. These officers will be used to train new Officers and Reserves who are hired by the Waterloo Police department. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $.00 LODGING .00 $.00 MEALS .00 $2450.00 REGISTRATION .00 $.00 MILEAGE/FUEL .00 TOTAL FOR ALL: $ 2450.00 Metro trans Parking AIRFARE Baggage fee BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 350.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST kt—S— DEPARTMENT HEAD MAYOR DATE / 186 DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Sgt. McGeough & Sgt. Richter FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2016_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 511 /, /06, `.= KC, 61 w 4 /3/6 NAME OF CLASS / MEETING: BCA Stress Trauma and Burnout DEPARTURE DATE: May 1s, 2016 DATE 4/12/16 Copy - Department DESTINATION St. Paul, Minnesota DEPARTURE POINT IF NOT WATERLOO: Return Date: May 3rdth, 2016 DATE(S) OF MEETING: May 2nd thru 3rd, 2016 PURPOSE OF TRAVEL: Captain Leibold is requesting to send Sergeants McGeough and Richter to BCA Stress, Trauma and Burnout class in St. Paul Minnesota. This class will cover the concept of how you deal with conflict and how stress impacts the ability to manage people and enjoy your work. Students will be able to recognize risk factors and symptoms of troubled employees, different types of conflict, describe means to manage troubled employees, define proactive strategies to assist employees to deal with effects of stress in their job, identify and develop resources to assist employees, develop strategies for dealing with differences and understand and respect employee confidentiality. Effective supervisors must be keen to the signs and stressors which can often lead to unexpected conflict and pressure within their employees or even themselves. A city vehicle will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $300.00 LODGING $226.00 MEALS $480.00 REGISTRATION $100.00 MILEAGE/FUEL .00 .00 .00 .00 TOTAL FOR ALL: $ 1106.00 Metro trans Parking AIRFARE Baggage fee BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 553.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS CESSARY AND BENEFICIAL TO THE CITY OF ATERLOO DEPARTMENT HEAD DATE I APPROVE THIS TRAVEL REQUEST MAYOR DATE Bid Tab Purchase of Seven (7) Replacement Police Patrol Vehicles April 14, 2016 Estimate: $172,000 No Security Bid Required Bidder Bid Amount Bill Colwell Hudson, IA 2016 Ford Interceptor Sedan - $25,351 2017 Ford Interceptor SUV - $29,079 Stivers Waukee, IA 2016 Ford Interceptor Sedan - $26,152 2017 Ford Interceptor SUV - $27,844 Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-277 RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT ETC. IN CONJUNCTION WITH THE PURCHASE OF SEVEN (7) POLICE PATROL VEHICLES. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Public Works Director of said city to prepare proposed plans, specifications, form of contract, etc., in conjunction with the purchase of seven (7) police patrol vehicles, for the City of Waterloo, Iowa, and WHEREAS, said Public Works Director did file said preliminary plans, specifications, form of contract, etc., in conjunction with the purchase of seven (7) police patrol vehicles, and WHEREAS, a public hearing, upon notice was held on April 18, 2016. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said approval of plans, specifications, form of contract, etc. in conjunction with the purchase of seven (7) police patrol vehicles, in the City of Waterloo, Iowa, is hereby approved. PASSED AND ADOPTED this 18`h day of April, 2016. ATTEST: Suzy Sch es, CMC City Cler Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-278 RESOLUTION AUTHORIZING TO PROCEED IN CONJUNCTION WITH THE PURCHASE OF SEVEN (7) POLICE PATROL VEHICLES. WHEREAS, by Resolution No. 2016-277, plans specifications, form of contract, etc., in conjunction with purchase of seven (7) police patrol vehicles, have been approved and adopted by this Council after the public hearing on April 18, 2016 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said purchase proceed in accordance with said specifications. PASSED AND ADOPTED this 18th day of April, 2016. ATTEST: Suzy Sch City Clerk s, CMC Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-279 RESOLUTION APPROVING PROPOSED FUNDING RECOMMENDATIONS SET FORTH BY THE COMMUNITY DEVELOPMENT BOARD FOR THE FY2017 ONE-YEAR ACTION PLAN FOR CDBG AND HOME PROGRAM FUNDS FOR THE WATERLOO/CEDAR FALLS HOME CONSORTIUM WITH THE EXCEPTION THAT $20,000 FROM SINGLE FAMILY REHAB BE MOVED TO THE HIGHLAND PARK PROJECT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the proposed funding recommendations set forth by the Community Development Board for the FY2017 One-year Action Plan for CDBG and HOME Program Funds for the Waterloo/Cedar Falls Home Consortium with the exception that $20,000 from single family rehab be moved to the Highland Park project, are hereby approved and the Mayor is authorized to submit the same to the U.S. Department of Housing and Urban Development on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 18th day of April, 2016. uentin Hart, Mayor ATTEST: Suzy Sch es, CMC City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-280 RESOLUTION APPROVING A MEMORANDUM OF AGREEMENT WITH S4W, LLC REGARDING THE PAYMENT OF REAL ESTATE TAXES FOR A PARCEL OF LAND ASSOCIATED WITH 1040-1138 PATRICK COURT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Memorandum of Agreement dated April 18, 2016 between S4W, LLC and the City of Waterloo, Iowa, for the proration and payment of real estate taxes for a parcel of land associated with 1040-1138 Patrick Court, in conjunction with an Acquisition Contract between S4W, LLC and the City of Waterloo, Iowa, is hereby approved and the Mayor and City Clerk are authorized and directed to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 18th day of April, 2016. ATTEST: Suzy Sches, CMC City Clerk Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-281 RESOLUTION APPROVING THE BUSINESS FINANCIAL ASSISTANCE APPLICATION FOR TAX CREDITS THROUGH THE IOWA ECONOMIC DEVELOPMENT AUTHORITY; AND AUTHORIZE THE MAYOR AND CITY CLERK TO EXECUTE ANY NECESSARY DOCUMENTS, INCLUDING LOCAL MATCH COMMITMENT THROUGH TIF INCENTIVES FOR THE EXPANSION OF HYDRITE CHEMICAL CO. LOCATED AT 2815 W.C.F.&N. DRIVE. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Business Financial Assistance Application dated April 18, 2016, for a 41,200 square foot expansion to Hydrite Chemical Company in the Midport/Airport TIF District, between the Iowa Economic Development Authority and the City of Waterloo, Iowa, including local match commitment through TIF incentives, is hereby approved, and the Mayor and City Clerk are authorized and directed to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 18th day of April, 2016. Quentin Hart, Mayor ATTEST: Suzy Sc ares, CMC City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-282 RESOLUTION APPROVING A TEMPORARY EASEMENT AGREEMENT WITH PADA, LLC FOR $100.00 LOCATED TO THE SOUTH OF 2325 CROSSROADS BOULEVARD, IN RELATION TO THE DRY RUN INTERCEPTOR FORCE MAIN SANITARY SEWER PROJECT. WHEREAS, the Temporary Easement Agreement pertains to the Dry Run Interceptor Force Main Sanitary Sewer Project, and WHEREAS, the City of Waterloo, Iowa shall accept certain temporary easements in conjunction with the Dry Run Interceptor Force Main Sanitary Sewer Project, from Pada, LLC for $100.00, located to the south of 2325 Crossroads Boulevard, and NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF TH ECITY OF WATERLOO, IOWA, that the Temporary Easement Agreement by and between Pada, LLC and the City of Waterloo, Iowa, is hereby accepted and approved. PASSED AND ADOPTED this 18th day of April, 2016. Quentin Hart, Mayor ATTEST: Suzy Sch, CMC City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-283 RESOLUTION ACCEPTING A QUIT CLAIM DEED FOR THE FORMER IRVING SCHOOL SITE FROM THE WATERLOO COMMUNITY SCHOOLS TO TAKE OWNERSHIP OF THE SITE FOR $1.00, WITH UP TO $500 IN CLOSING COSTS, AND RESCINDING RESOLUTION NO. 2015-407 DATED JUNE 1, 2015, AND AUTHORIZING THE MAYOR AND CITY CLERK TO SIGN AND FULLY EXECUTE ANY NECESSARY DOCUMENTS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Quit Claim Deed dated April 18, 2016, from the Waterloo Community Schools conveying to the City of Waterloo, Iowa, for $1.00, with up to $500 in closing costs, for certain real property generally located at the form Irving School Site, legally described as follows: LOTS 10, 11, 12 AND 13 IN AUDITOR FRANCIS' REITZEL PLAT IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA, EXCEPT THOSE PARTS OF SAID LOTS 11 AND 12 CONVEYED TO THE CITY OF WATERLOO, IOWA, BY QUIT CLAIM DEED RECORDED IN 270 TLD 605. is hereby approved and the Mayor and City Clerk are authorized and directed to execute the same on behalf of the City of Waterloo, Iowa. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that Resolution No. 2015-407 dated June 1, 2015 is hereby rescinded. PASSED AND ADOPTED this 18th day of April, 2016. ATTEST: Suzy ScfAres, CMC City Clerk Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-284 RESOLUTION ACCEPTING A WARRANTY DEED FOR A PORTION OF THE FORMER DEVONSHIRE SCHOOL SITE FROM THE WATERLOO COMMUNITY SCHOOLS TO TAKE OWNERSHIP OF THE SITE FOR $1.00, WITH UP TO $500 IN CLOSING COSTS, AND AUTHORIZING THE MAYOR AND CITY CLERK TO SIGN AND FULLY EXECUTE ANY NECESSARY DOCUMENTS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Warranty Deed dated April 18, 2016, from the Waterloo Community Schools conveying to the City of Waterloo, Iowa, for $1.00, with up to $500 in closing costs, for certain real property generally located at the form Devonshire School Site, legally described in Exhibit A is hereby approved and the Mayor and City Clerk are authorized and directed to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 18th day of April, 2016. ATTEST: Suzy Sch4. City Clerk es, CMC Quentin Hart, Mayor Resolution No: 2016-284 Exhibit A EXHIBIT W tag9.41A900.filYti.6a0 gated 10.2?1,1.9591.addRlad,tx Land J14 2f& -Wtr ar af 419.,N3:01TevaDilArtfif e.t.t4ggg,A gii4 f*t!,0160 _tofk-grOiffilta,NOitfi*OOP.cliirtql'oth0 SM*g..* IRAIrg1NWI4E" `,..4*ft(5.q; ti1ggferiplegic:4(040; TOV4%. d ja Oka 90:01,F)3a1nn46ei „. Nox*.o.,%-.tt ormor,60-0.N. T.Z.ferlaymitiogsMt Ntf.!8f Vatigka,,124),0 *0#1:iffaabVekirala'r tif;aa.killah4 403VititNikgtit1/2 Gbr .. zaystbp.,i.0,0"tiyig4Uytiti:1,6*P.6-6-.PUPG.Sk 12A.R40t6 k(4149,:tirCtiq; TSM:10,4t . IttE.461k 42 8b.-tjA0r:0.4waw.o.tnitkilveli)04g.fizi:fi5.-441figv *goer Tim*** mymiqfg.0, 0-10...mccittoit plitqtviivo P,gvitzta pIe „ lk§:40.41rollgt.,-)3tattgq.0.1h41.*:01,2.:.D.a:da p3.9.1.Za--givtivirouoci[i-oirtj*, • weeriotaki,,Igagikoki#)...digt.ifivAttbsot INfintd,:sxmiwtig..-00-etAtiftvitidgatpeooggion - • t pv-iltaiiiraastgrd,4p ii4):Arsvittoioxsf1Saufhtlif.0.4001 tra.-xi4i.i:Ar.40,6i.,EforAin.:Nw12grpti psr;w4-os •AotgOrmi4:1;04krsetadeoc.4%.01qvfewarbfiOgi Arnat '.`c -d: • g_gatg9Agq.raCOV:b61.4.0.MIAVW-147ONV1p1ttiTglailitiVit R9P-40:00:',001g4.:11-0.**DP-acW Ibunc 1h0 iron pinched pipe;' LAtiOnl&t,04,1f=9„.flatfigand Deed Book 123 Page 109 North 01°423/4' letai,*:411„ --Igtfi2lablAtza.cagt,iff2'bar with license #16284; Aft, rE4afaitrAfaiedif 583.9 A7dIt'4Agf.0142k4i. ltAtqw g'ttilatriN%of 210.0 feet to the North line of aaid Lend seao ,Fognik 1 ' flttetfttn right-of-way line of Devonshlici•Drivq, `,9.9171.04. 114.17,0"lir*iltisSI464- 4tt*I.t- Ilatitotoroctit10,Riftmffkao412' East a distance of 108,3 reef to•tfid point of bitirining, Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-285 RESOLUTION APPROVING AN AGREEMENT WITH IOWA DOT FOR TRAFFIC SAFETY IMPROVEMENT FUNDING FOR TRAFFIC SAFETY AWARENESS ELEMENTARY SCHOOL OUTREACH IN THE AMOUNT OF $11,000 AND AUTHORIZE MAYOR AND CITY CLERK TO EXECUTE SAID DOCUMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Agreement dated April 18, 2016, between the Iowa Department of Transportation and the City of Waterloo, Iowa, for traffic safety improvement funding for traffic safety awareness elementary school outreach, in the amount of $11,000, is hereby approved and the Mayor and City Clerk are authorized and directed to execute the same on behalf of the City of waterloo, Iowa. PASSED AND ADOPTED this 18th day of April, 2016. Quentin Hart, Mayor ATTEST: Suzy Schates, CMC City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-286 RESOLUTION APPROVING AN AGREEMENT WITH IOWA DOT FOR TRAFFIC SAFETY IMPROVEMENT FUNDING FOR TRAFFIC SAFETY AWARENESS CHILDREN ONLINE TRAFFIC SAFETY QUIZ IN THE AMOUNT OF $8,500 AND AUTHORIZE MAYOR AND CITY CLERK TO EXECUTE SAID DOCUMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Agreement dated April 18, 2016, between the Iowa Department of Transportation and the City of Waterloo, Iowa, for traffic safety improvement funding for traffic safety awareness children online traffic safety quiz, in the amount of $8,500, is hereby approved and the Mayor and City Clerk are authorized and directed to execute the same on behalf of the City of waterloo, Iowa. PASSED AND ADOPTED this 18th day of April, 2016. Quentin Hart, Mayor ATTEST: S,,..„,„) Suzy Schkes, CMC City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-287 RESOLUTION AWARDING BID AND APPROVING CONTRACT WITH SCHAEFER TREE & LAWN, LLC OF WATERLOO, IOWA IN THE AMOUNT OF $108,890, AND APPROVING THE BOND AND CERTIFICATE OF INSURANCE, IN CONJUNCTION WITH THE 2016 STUMP REMOVAL PROJECT AND AUTHORIZE MAYOR AND CITY CLERK TO EXECUTE SAID AGREEMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the contract dated April 18, 2016 between Schaefer Tree & Lawn, LLC of Waterloo, Iowa and the City of Waterloo, Iowa, in the amount of $108,890, and bond and certificate of insurance, in conjunction with the 2016 Stump Removal Project, are hereby approved and the Mayor and City Clerk are authorized and directed to execute said agreement on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 18th day of April, 2016. ATTEST: Suzy SSilLt_cif—A— ch res, CMC City Cler Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-288 RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT WITH AECOM TECHNICAL SERVICES, INC. FOR AN AMOUNT NOT TO EXCEED $75,000.00 IN CONJUNCTION WITH THE DIFFUSER WING DIKE IMPROVEMENTS WATER POLLUTION CONTROL FACILITY; AND AUTHORIZE MAYOR TO EXECUTE SAID DOCUMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Professional Services Agreement dated April 18, 2016, between AECOM Technical Services, Inc. and the City of Waterloo, Iowa, for an amount not to exceed $75,000.00 in conjunction with the Diffuser Wing Dike Improvements Water Pollution Control Facility, is hereby approved and the Mayor is authorized and directed to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 18th day of April, 2016. ATTEST: Suzy Sch res, MC City Cler Quentin Hart, Mayor Nancy Higby From: SUZY SCHARES Sent: Monday, April 11, 2016 3:48 PM To: Nancy Higby Subject: FW: special assessments Attachments: 0445_001.pdf Follow Up Flag: Follow up Flag Status: Flagged More, Suzy Schares, CMC City Clerk/HR Director City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 (319)291-4323 From: Rita Schmidt[mailto:rschmidt@co.black-hawk.ia.us] Sent: Monday, April 11, 2016 3:47 PM To: SUZY SCHARES Cc: RHoffman@qcrh.com; Kathy Mixdorf Subject: special assessments Enclosed is the attachment. Thanks, Rita M. Schmidt Black Hawk County Treasurer 319 833-3180 fax: 319 833-3179 rschmidt@co.black-hawk.ia.us NOTICE: Subject to the requirements of the Iowa Open Records Law, this message and accompanying documents are covered by the Electronic Communications Privacy Act, 18 U.S.C. Subsection 2510-252, and contains information intended for the specified individual(s) only. This information may be confidential. If you are not the intended recipient or an agent responsible for delivering this message to the intended recipient, you are hereby notified that you have received this message in error and that any review, dissemination, copying or the taking of any action based on the contents of this message may be prohibited. If you have received this message in error, please notify us immediately by e-mail and delete this message. 1 04/11/2016 REDEMPTION - 29 RE PARCEL: 891323285017 DEED: 113028 COMMUNITY NATIONAL BANK CONT: PADR: 116 HARRISON ST LOT: 0039 92003100027000 LEGAL: AUD RAINBOWS LOGAN AVE & BELT WA P: X LINE PLAT ALL LOT 39 EXC E 34 TAX SALE DATE: INST SPCL AS 13-01 91 AS 13-01 91 AS 13-01 91 AS 13-01 96 RE 13-01 RE 14-02 AS 14-01 91 AS 14-01 91 06/15/2015 TO 085139 BLACK HAWK CERT TAX INT/COST 94 149 368 44 12 101 100.00 117.50 197.50 85.00 9.00 9.00 108.27 100.00 41.00 42.00 67.00 32.00 3.00 2.00 24.00 19.00 COUNTY TOTAL 141.00 159.50 264.50 117.00 12.00 11.00 132.27 119.00 RDMT/ASSGN: CERT 2015001046 DATE 04/11/2016 WHO COSTS 0.00 CERT FEE 20.00 RDMT FEE PNT/INT 35.79 35.09 58.19 25.74 2.64 2.42 29.09 26.18 RECEIPT 0.00 BUS.DATE .00 TOTAL 196.79 194.59 322.69 142.74 14.64 13.42 161.36 145.18 1573.27 0 04/11/2016 FF 6/17/11 05 CERTIFICATE OF PURCHASE AT TAX SALE NO. AP CC DT ET 1 EX FF 11 LD 3 PP RC 20 SA 14 TA 5 TR 4 TS MORE INSTALLMENTS NOT SHOWN CODE/FUNCTION: - KEY: - 4 Nancy Higby From: SUZY SCHARES Sent: Monday, April 11, 2016 3:46 PM To: Nancy Higby Subject: FW: Assessment Question Follow Up Flag: Follow up Flag Status: Flagged FYI Suzy Schares, CMC City Clerk/HR Director City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 (319)291-4323 From: Rita Schmidt [mailto:rschmidt@co.black-hawk.ia.us] Sent: Monday, April 11, 2016 3:45 PM To: SUZY SCHARES Cc: RHoffman@gcrh.com; Kathy Mixdorf Subject: RE: Assessment Question Suzy, This is in response to the several emails concerning parcels 8913-23-285-016 and 8913-23-285-017 in the name of Community National Bank. From Kathy's email, March 23, she gave the base amounts for special assessments certified from the City for both above referenced parcels from 2013 and 2014. For parcel 8913-23-285-016, there were three weed assessments: They were certified back on 06-24-13 for the amounts of $197.50, $117.50, & $100.00 for a total base amount of $415.00 (this does not include any interest or costs that have accrued) For parcel 8913-23-285-017, the special assessments are noted as: Weed assessment- certified back on 06-28-12-$215.00 Weed assessments -certified back on 06-24-13-$100.00, $117.50 & $197.50 Lot clearing -certified back on 06-24-13-$85.00 Weed assessments -certified back on 06-26-14-$108.27, $100.00 & $165.00 Lot clearing -certified back on 06-26-14-$85.00 Total base amount certified on this parcel was $1173.27 (this does not include any interest or costs that have accrued) TOTAL base amount of special assessments certified in 2013 and 2014 for BOTH parcels was $1588.27. 1 The current status on both parcels now are: Parcel 8913-23-285-016 is in tax sale status. Black Hawk County holds the tax sale certificate for real estate taxes not paid in September 2007/March 2008 and September 2009. Redemption amount if paid in April is $114.00. The subsequent taxes due to the County includes past due real estate taxes and special assessments for weed removable of $691.00. Total due on this parcel to bring it up to date if paid in April is $805.00. Parcel 8913-23-285-017 has 2 active tax sale liens. The 2013 tax sale certificate is with M2K44, LLC. They have 3 years from the date of the tax sale, June 17, 2013, to file a 90 day affidavit if they choose to proceed to take the property through the tax sale process. If they do not, on June 20, 2016, the lien will be canceled. Total due to redeem this tax sale if paid in April is $498.00. This includes a weed special assessment and real estate taxes from the September 2012 and March 2013 tax year. The second tax sale lien is a 2015 certificate with Black Hawk County. This includes special assessments and real estate from 2013 to the present year. Total to redeem this tax sale if paid in April is $1573.27. Total amount due for both parcels if paid in April is: $2876.27. All fees noted above include the base amount of the special and real estate and interest and costs that have accrued from the point of them becoming delinquent prior to the tax sale and all interest that has accrued since the day of the tax sale. I have included screen prints showing the amounts due. Let me know if this answers your question. Thanks, Rita M. Schmidt Black Hawk County Treasurer 319 833-3180 fax: 319 833-3179 rschmidt@co.black-hawk.ia.us NOTICE: Subject to the requirements of the Iowa Open Records Law, this message and accompanying documents are covered by the Electronic Communications Privacy Act, 18 U.S.C. Subsection 2510-252, and contains information intended for the specified individual(s) only. This information may be confidential. If you are not the intended recipient or an agent responsible for delivering this message to the intended recipient, you are hereby notified that you have received this message in error and that any review, dissemination, copying or the taking of any action based on the contents of this message may be prohibited. If you have received this message in error, please notify us immediately by e-mail and delete this message. From: Kathy Mixdorf Sent: Monday, April 11, 2016 9:32 AM To: Rita Schmidt Subject: FW: Assessment Question Rita, Nancy Higby sent this email to me on Friday, April 8, 2016 2 for parcels 891323285017 & 89891323285016. Nancy had emailed back on March 22, 2016 for these parcels wanting to know what special assessments were on these two parcels. You will see my email below on what I had responded, giving her only the base amounts of what was certified to this office for the special assessments. Suzy would like some clarification on these amounts. They would like to take this to the city council. Kathy NOTICE: Subject to the requirements of the Iowa Open Records Law, this message and accompanying documents are covered by the Electronic Communications Privacy Act, 18 U.S.C. Subsection 2510-252, and contains information intended for the specified individual(s) only. This information may be confidential. If you are not the intended recipient or an agent responsible for delivering this message to the intended recipient, you are hereby notified that you have received this message in error and that any review, dissemination, copying or the taking of any action based on the contents of this message may be prohibited. If you have received this message in error, please notify us immediately by e-mail and delete this message. From: Nancy Higby [mailto:Nancy.Higby(ThWATERLOO-IA.ORG] Sent: Friday, April 08, 2016 9:14 AM To: Kathy Mixdorf Subject: FW: Assessment Question Hi Kathy, A few weeks ago, you'd provided me with information regarding assessments on 2 parcels (reference our email exchange at the bottom of this string). Suzy shared that information with the requestor, who is now looking for clarification of the numbers. Would you please review the email conversations below, as well as the attachment, and update us? It appears he is interested in approaching Council regarding this matter. Thanks Kathy. Hope you have a great day © 04ra'agS 01106# Administrative Secretary for City Clerk City of Waterloo, Iowa Ph:319-291-4522 Ext. 3000 Fx: 319-291-4571 From: SUZY SCHARES Sent: Wednesday, April 06, 2016 4:39 PM To: Nancy Higby Subject: FW: Assessment Question Can you please have the County compare the numbers? Thanks, Suzy Schares, CMC City Clerk/HR Director City of Waterloo 715 Mulberry Street 3 Waterloo, Iowa 50703 (319)291-4323 From: Roger A. Hoffman [mailto:RHoffman©gcrh.com] Sent: Wednesday, April 06, 2016 3:35 PM To: SUZY SCHARES Subject: RE: Assessment Question Ms. Schares, Attached is the info I received from Treasurer Rita Schmidt on February 23. In our conversation, she indicated the private buyer had until March 1 to initiate forfeiture proceedings on parcel 017 or they would lose this option and the $486 would be credited to the amount owing on parcel 17. To my knowledge, M2K44 did not proceed with forfeiture so these funds should have been applied. Even with that, I do not come up with the $415 amount on parcel 016 or the $1173.27 amount on parcel 017 indicated in your info from the treasurer. Could you please take a look and ask the treasurer for a review of these two e-mails and confirmation of the amounts owing on each parcel? I think it is very important my request of the city council have accurate numbers. Thanks for your assistance. Roger Roger A. Hoffman First Vice President/Credit Administration 500 1st Ave NE, Cedar Rapids, IA 52401 rhoffman@crbt.com I www.crbt.com Phone 319.862.2728 I Direct Line 319.743.7017 Mobile 319.551.8113 I Fax 319.862.0918 People you on bank on: From: SUZY SCHARES[mailto:SUZY.SCHARESMATERLOO-IA.ORG] Sent: Wednesday, April 06, 2016 1:59 PM To: Roger A. Hoffman Subject: FW: Assessment Question Hi Roger, Here is what we received from the County. Please let me know what you have. Thanks, Suzy Schares, CMC City Clerk/HR Director City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 (319)291-4323 4 From: Nancy Higby Sent: Wednesday, April 06, 2016 1:55 PM To: SUZY SCHARES Subject: FW: Assessment Question From: Kathy Mixdorf [mailto:kmixdorfCa�co.black-hawk.ia.us] Sent: Wednesday, March 23, 2016 9:12 AM To: Nancy Higby Subject: RE: Assessment Question Good morning Nancy, On parcel 891323285016 -There is three weed assessments. They were certified back on 06-24-13 for the amounts of $197.50, $117.50, & $100.00. On parcel 891323285017 -There is - Weed assessment- certified back on 06-28-12-$215.00 Weed assessments -certified back on 06-24-13-$100.00, $117.50 & $197.50 Lot clearing -certified back on 06-24-13-$85.00 Weed assessments -certified back on 06-26-14-$108.27, $100.00 & $165.00 Lot clearing -certified back on 06-26-14-$85.00 These are just the base amounts of when they were certified. If you have any more questions, please let me. Thank you again for canceling the assessments on parcel for 1626 Forest Avenue. Have a good day. Kathy Mixdorf Financial Specialist Black Hawk County Treasurer Phone #833-3013 extension #1139 NOTICE: Subject to the requirements of the Iowa Open Records Law, this message and accompanying documents are covered by the Electronic Communications Privacy Act, 18 U.S.C. Subsection 2510-252, and contains information intended for the specified individual(s) only. This information may be confidential. If you are not the intended recipient or an agent responsible for delivering this message to the intended recipient, you are hereby notified that you have received this message in error and that any review, dissemination, copying or the taking of any action based on the contents of this message may be prohibited. If you have received this message in error, please notify us immediately by e-mail and delete this message. From: Nancy Higby [mailto: Nancy. Higby@WATERLOO-IA.ORG] Sent: Tuesday, March 22, 2016 4:21 PM To: Kathy Mixdorf Subject: Assessment Question 5 Hi Kathy, We received a call today regarding assessments on two parcels and I wondered if you can help me. Please feel free to redirect me if there is someone else I should be asking. We'd like to know what assessments currently exist for the following parcels: • 8913-23-285-017 • 8913-23-285-016 I appreciate your help. clicutc# 040 Administrative Secretary for City Clerk City of Waterloo, Iowa Ph:319-291-4522 Ext. 3000 Fx: 319-291-4571 DoubleCheck identified this as CLEAN. Give feedback: This is SPAM • More 6 04/11/2016 REDEMPTION - 29 RE PARCEL: 891323285tD1 DEED: 113028 COMMUNITY NATIONAL BANK LOT: 0039 92003100026000 CONT: LEGAL: AUD RAINBOWS LOGAN AVE & BELT PADR: P: LINE PLAT W 17 FT E 34 FT LOT TAX SALE DATE: 06/15/2009 TO 085139 BLACK HAWK COUNTY .00 INST SPCL CERT TAX INT/COST TOTAL PNT/INT TOTAL RE 07-01 4.00 5.00 9.00 47.76 76.76 RE 08-02 4.00 1.00 5.00 8.30 13.30 RE 09-02 4.00 5.00 9.00 14.94 23.94 RDMT/ASSGN: CERT 2009001147 DATE 04/11/2016 WHO RECEIPT 0 COSTS 0.00 CERT FEE 20.00 RDMT FEE 0.00 BUS.DATE 04/11/2016 114.00 FF 6/28/10 05 CERTIFICATE OF PURCHASE AT TAX SALE NO. AP CC DT ET 1 EX FF 5 LD 3 PP RC 14 SA 3 TA 1 TR 4 TS 2 CODE/FUNCTION: - KEY: BLACK HAWK COUNTY TREASURER 316 E. FIFTH ST. WATERLOO, IA 50703 PROPERTY TAX STATEMENT PARCEL NUMBER 8913-23-285-016 PRINT DATE: 04/11/2016 TRN# 046154 OWNER/CONTRACT PURCHASER PROPERTY ADDRESS COMMUNITY NATIONAL BANK COMMUNITY NATIONAL BANK 422 COMMERCIAL ST WATERLOO, IA 50701 LEGAL DESCRIPTION AUD RAINBOWS LOGAN AVE & BELT LINE PLAT W 17 FT E 34 FT LOT 39 ASSESSED VALUE TAXABLE VALUE TAXES AS OF APRIL 11,2016 400 223 SEP -11 REAL ESTATE 11.00 MAR -12 REAL ESTATE 7.00 SEP -12 REAL ESTATE 11.00 MILITARY CR NET VALUE MAR -13 REAL ESTATE 6.00 223 13/01 91-0000000093 156.00 13/01 91-0000000151 177.50 TAX RATE/$1000 GROSS TAX 13/01 91-0000000369 294.50 41.486070 9.25 SEP -13 REAL ESTATE 6.00 MAR -14 REAL ESTATE 6.00 SEP -14 REAL ESTATE 10.00 HOMESTEAD CR DISABLED VETS CR MAR -15 REAL ESTATE 6.00 0.00 0.00 PROPERTY AGLAND CR TAX RELIEF 0.00 0.00 FF CREDIT MH/MR/DD CR 0.00 0.00 NET TAX 10.00 PAGE 1 PARCEL NUMBER: 8913-23-285-016 SEP -11 REAL ESTATE MAR -12 REAL ESTATE SEP -12 REAL ESTATE MAR -13 REAL ESTATE 13/01 91-0000000093 13/01 91-0000000151 13/01 91-0000000369 SEP -13 REAL ESTATE MAR -14 REAL ESTATE PAGE 1 11.00 7.00 11.00 6.00 156.00 177.50 294.50 6.00 6.00 SOLD AT TAX SALE TOTAL DUE 691.00 PRINT DATE: 04/11/2016 SEP -14 REAL ESTATE 10.00 MAR -15 REAL ESTATE 6.00 SOLD AT TAX SALE TOTAL DUE 691.00 04/11/2016 REDEMPTION - 29 RE PARCEL: 89132328,/5017 DEED: 113028 COMMUNITY NATIONAL BANK CONT: PADR: 116 HARRISON ST LOT: 0039 92003100027000 LEGAL: AUD RAINBOWS LOGAN AVE & BELT WA P: X LINE PLAT ALL LOT 39 EXC E 34 TAX SALE DATE: INST SPCL AS 12-01 91 RE 12-01 RE 13-02 06/17/2013 TO 155021 CERT TAX 39 215.00 9.00 9.00 M2K44 LLC INT COST 38.00 1.00 1.00 AND MUTUAL OF 0 TOTAL PNT/INT 253.00 191.00 10.00 7.00 10.00 7.00 .00 TOTAL 464.00 17.00 17.00 RDMT/ASSGN: CERT 2013000558 DATE 04/11/2016 WHO RECEIPT 0498"0 COSTS 0.00 CERT FEE 20.00 RDMT FEE 0.00 BUS.DATE 04/11/2016 FF 6/17/11 05 CERTIFICATE OF PURCHASE AT TAX SALE NO. AP CC DT ET 1 EX FF 11 LD 3 PP RC 20 SA 14 TA 5 TR 4 TS 4 CODE/FUNCTION: - KEY: - 04/11/2016 REDEMPTION - 29 RE PARCEL: 891323285017 DEED: 113028 COMMUNITY NATIONAL BANK CONT: PADR: 116 HARRISON ST LOT: 0039 92003100027000 LEGAL: AUD RAINBOWS LOGAN AVE & BELT WA P: X LINE PLAT ALL LOT 39 EXC E 34 TAX SALE DATE: 06/15/2015 TO 085139 BLACK HAWK COUNTY .00 INST SPCL CERT TAX ST TOTAL PNT/INT TOTAL AS 13-01 91 94 100.00 41.00 141.00 35.79 196.79 AS 13-01 91 149 117.50 42.00 159.50 35.09 194.59 AS 13-01 91 368 197.50 67.00 264.50 58.19 322.69 AS 13-01 96 44 85.00 32.00 117.00 25.74 142.74 RE 13-01 9.00 3.00 12.00 2.64 14.64 RE 14-02 9.00 2.00 11.00 2.42 13.42 AS 14-01 91 12 108.27 24.00 132.27 29.09 161.36 AS 14-01 91 101 100.00 19.00 119.00 26.18 145.18 1-573. RDMT/ASSGN: CERT 2015001046 DATE 04/11/2016 WHO RECEIPT r0-� 27, COSTS 0.00 CERT FEE 20.00 RDMT FEE 0.00 BUS.DATE 04/11/2016 FF 6/17/11 05 CERTIFICATE OF PURCHASE AT TAX SALE NO. AP CC DT ET 1 EX FF 11 LD 3 PP RC 20 SA 14 TA 5 TR 4 TS 4 MORE INSTALLMENTS NOT SHOWN CODE/FUNCTION: - KEY: - CITY OF WATERLOO, IOWA CITY ATTORNEY'S OFFICE 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4327 Fax (319) 291-4286 April 13, 2016 Mayor Quentin Hart and City Council Members City Hall Waterloo, IA 50703 Dear Mayor Hart and Council Members: I have examined the bonds filed with the City Clerk/Auditor's Office up to the close of business on April 13, 2016. Of the bonds submitted, ( were approved and C were rejected, as 4hown on the attached list. Very truly yours, Davi r" . Zellhoefer Waterloo City Attorney DRZ:sda CITY WEBSITE: www.cityofwaterlooiowa.corn WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA CITY HALL 715 MULBERRY STREET 50703 To: City Council Members Re: Notice of Severance Department POLICE Today's Date: 4/8/2016 Effective Date: 4/5/2016 Employment Date: 9/8/2009 Job Title/Classification Police Officer This is to report that the employment of Jonikka Lyons with the City of Waterloo has been severed by reason of: ❑ Retired Disability Related 0 No 0 Yes 0 Resigned ❑ Termination O Other In accordance with City Policy, it is requested to allow payment which consists of the following: Total Payment $ 2,990.02 Comments: Resigned Used all of Unscheduled time but had not earned 9 holidays as of time of resignation, Other Pay is comp time Used all 48 hours of current sick but only earned 12 hours, Uniform Allowance only entitled to 3 months (Jan,Feb, &March) Approved by Human Resource Date f Date Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forwardapproved form to Department Council Agenda Date: y/Loft b 0 AS/400 Status/Accruals 0 1-9 Benefits Total Hours 11(x) Hourly Rate!! I Total Payout Vacation -Accrued 52.00 $28.89 $ 1,502.28 I Vacation -Current 152.00 $28.89 $ 4,391.28 !Usable Sick Leave 0.00 $28.89 (x) 25% $ - Frozen Sick Leave 0.00 $28.89 (x)___% $ - !Uniform allowance 0.00 $28.89 (- 127.50) !Sick Time Pay 36.00 $28.89 (-$1040.04) !Unscheduled Leave 72.00 $28.89 (-2080.08) !Other Pay 11.91 $28.89 $ 344.08 Total Payment $ 2,990.02 Comments: Resigned Used all of Unscheduled time but had not earned 9 holidays as of time of resignation, Other Pay is comp time Used all 48 hours of current sick but only earned 12 hours, Uniform Allowance only entitled to 3 months (Jan,Feb, &March) Approved by Human Resource Date f Date Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forwardapproved form to Department Council Agenda Date: y/Loft b 0 AS/400 Status/Accruals 0 1-9 CITY OF WATERLOO, IOWA To: City Council Members Re: Notice of Severance CITY HALL 715 MULBERRY STREET 50703 Department POLICE Today's Date: 4/8/2016 Effective Date: 4/1/2016 Employment Date: 4/11/2005 Job Title/Classification Clerk 1 This is to report that the employment of Molly B. Voiding with the City of Waterloo has been severed by reason of: ❑ Retired Disability Related 0 No ❑ Yes 0 Resigned ❑ Termination El Other In accordance with City Policy, it is requested to allow payment which consists of the following: Comments: Tota Payment $ 2,778.021 Approved by Human Resources: Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward approved form to Department Council Agenda Date: '/1 S/i ❑ AS/400 Status/Accruals ❑ 1-9 IBenefits Total Hours 1(x) Hourly Rate' II Total Payout' I Vacation -Accrued 30.00 $19.79 $ 593.70 'Vacation -Current 84.00 $19.79 $ 1,662.36 'Usable Sick Leave 9.50 $19.79 (x) 25% $ 47.00 'Frozen Sick Leave 0.00 $19.79 (x) _% $ - !Personal Hours 24.00 $19.79 $ 474.96 'Sick Time Pay 0.00 $19.79 $ 'Unscheduled Leave 0.00 $19.79 $ !Other Pay 0.00 $19.79 $ - Tota Payment $ 2,778.021 Approved by Human Resources: Routing: Original to Human Resources by Department Human Resources will forward original to City Clerk (Copy in Personnel File) Clerk's Office will forward approved form to Department Council Agenda Date: '/1 S/i ❑ AS/400 Status/Accruals ❑ 1-9 Alternative: Background Information: The original Bond form will be filed at the Waterloo City Clerk's Office, with a copy at the offices of the Waterloo Water Works. Legal Description: For Travel Requests Only 0 Item is a Travel Request Class/Meeting: !Destination: !Dates: I !Amount not to exceed: For Beer. Liquor, and Wine Applications Only 0 Item is an Application Class: 0 New Application 0 Renewal Application Expiration Date: 0 Includes Sunday 0 Does not include Sunday For Appointments Only ® Item is an Appointment IBoard/Commission: !Expiration Date: New or Renewal 0 New Appointment 0 Re -Appointment 0 Correct expiration date of term 1 1 Page 2 of 2 http://waterloo. novusagenda.corn/AgendaWeb/ItemDetailsPage.aspx?ItemID=4749&DeptL.. 4/6/2016 Titles liowa Public Official Bond For Waterloo Water Agenda Category Agenda Type Council Agenda Create Date 4/6/2018: 1:06 PM Scheduled Meeting: Regular Meeting 4/18/2016:5:30 PM Item Details Meeting Attachments Comments Inside Routing Item has a Coversheet Outside ROarrg History Subject I Agenda Item Information: Iowa Public Official Bond For Waterloo Water Works Trustee Member Scott Wenands Prepared: ;4/6/2016 Submitted By: (Name,Title) (Submitted By: Dennis Clark, General Manager Recommended City Council Action: Receive and place on file the Iowa Public Bond for Trustee Scott Wienands Summary Statement: The Board of Trustees of the Waterloo Water Works approved the Bond at their regular meeting of March 23, 2016. Expenditure Required: No City funds are required for this action. The Waterloo Water Works pays for the cost of the bond. Source of Funds: Waterloo Water Works operating funds, generate from water sales. Policy Issue: Page 1 of 2 http://waterloo.novusagenda.com/AgendaWeb/ItemDetailsPage.aspx?ItemID=4749&Deptl... 4/6/2016 MERCHANTS BONDING COMPANY, MERCHANTS BONDING COMPANY (MUTUAL) P.O. BOX 14498, DES MOINES, IA 50306-3498 PHONE: (800) 678-8171 FAX: (515) 243-3854 IOWA PUBLIC OFFICIAL BOND KNOW ALL PERSONS BY THESE PRESENTS: That we, R. SCOTT WIENANDS as Principal, and MERCHANTS BONDING COMPANY (Mutual), a corporation duly licensed to do business in the State of Iowa, as Surety, are held and firmly bound unto the City of Waterloo , State of Iowa in the sum of Five Thousand Dollars ( $5,000.00 ) DOLLARS, lawful money of the United States, for the payment of which, well and truly to be made, we hereby bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, That whereas, the above bounden Principal having been duly elected or appointed to the office of Trustee in and for the City of Waterloo and State of Iowa for the term beginning on 17th day of April , 2016 and ending on 17th day of April , 2018 . he/she will render a true account of his/her office and of his/her doings therein to the proper authority, when required, or by law; that he/she will promptly pay over to the officer or person entitled thereto all moneys which may come into his/her hands by virtue of his/her office; that he/she will promptly account for all balances of money remaining in his/her hands at the termination of his/her office; that he/she will exercise all reasonable diligence and care in the preservation and lawful disposal of all money, books, papers, securities, or other property appertaining to his/her said office, and deliver them to his/her successor or to any other person authorized to receive the same; and that he/she will faithfully and impartially, without fear, favor, fraud or oppression, discharge all duties now or hereafter required of his/her office by law, and the securities on such bond shall be liable for all money or public property that may come into the hands of such officer at any time during his/her possession of such office, then this bond to be void, otherwise to remain in full force and effect. PROVIDED, HOWEVER, that regardless of the number of years this bond may remain in force and the number of claims which may be made against this bond, the liability of the Surety shall not be cumulative and the aggregate liability of the Surety for any and all claims, suits, or actions under this bond shall not exceed the amount stated above. Any revision of the bond amount shall not be cumulative. PROVIDED, FURTHER, that this bond may be canceled by the Surety by sending written notice to the party to whom this bond is payable stating that, not less than thirty (30) days thereafter, the Surety's liability hereunder shall terminate as to subsequent acts of the Principal. Signed this 1st day of February , 2016 PRINCIPAL Bond No. IA 599398 Merc is Bonding C y (Mutual) Margaret Heasley Attorney -in -Fact OATH OF OFFICE STATE OF IOWA Black Hawk County, ss. I, R. SCOTT WIENANDS solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Iowa, and that I will faithfully and impartially to the best of my ability discharge the duties of the office of Trustee in City of Waterloo as now or here r r;quired by law. X Principal Subscribed and sworn to before me this 3 r(1 day of (Y1c.rch PO 0103 IA (2/15) CARLA MANAHL Notary Public COMMISSION NO.781814 MY COMMISSION EXPIIIES ( ommission expires 'be ce m her lc) p ft" DECEMBER 19, -1 U i 0 e1.t_.a1Y,►,d,� ®7c) �G, MERCHANTS BONDING COMPANY,, POWER OF ATTORNEY for Company Employees Know All Persons By These Presents, that MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., both being corporations of the State of Iowa (herein collectively called the "Companies") do hereby make, constitute and appoint the following company employees, individually, Margaret Heasley their true and lawful Attorney(s)-in-Fact, to make, execute, seal and deliver on behalf of the Companies, as Surety, bonds, undertakings and other written obligations in the nature thereof, subject to the limitation that any such instrument shall not exceed the amount of: Unlimited This Power -of -Attorney is granted and is signed and sealed by facsimile under and by authority of the following By -Laws adopted by the Board of Directors of Merchants Bonding Company (Mutual) on April 23, 2011 and adopted by the Board of Directors of Merchants National Bonding, Inc., on October 24, 2011. "The President, Secretary, Treasurer, or any Assistant Treasurer or any Assistant Secretary or any Vice President shall have power and authority to appoint Attorneys -in -Fact, and to authorize them to execute on behalf of the Company, and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof." "The signature of any authorized officer and the seal of the Company may be affixed by facsimile or electronic transmission to any Power of Attorney or Certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the Company, and such signature and seal when so used shall have the same force and effect as though manually fixed." In connection with obligations in favor of the Florida Department of Transportation only, it is agreed that the power and authority hereby given to the Attorney -in -Fact includes any and all consents for the release of retained percentages and/or final estimates on engineering and construction contracts required by the State of Florida Department of Transportation. It is fully understood that consenting to the State of Florida Department of Transportation making payment of the final estimate to the Contractor and/or its assignee, shall not relieve this surety company of any of its obligations under its bond. In connection with obligations in favor of the Kentucky Department of Highways only, it is agreed that the power and authority hereby given to the Attorney -in -Fact cannot be modified or revoked unless prior written personal notice of such intent has been given to the Commissioner - Department of Highways of the Commonwealth of Kentucky at least thirty (30) days prior to the modification or revocation. In Witness Whereof, the Companies have caused this instrument to be signed and sealed this 14th day of August 2015 ..... STATE OF IOWA COUNTY OF DALLAS ss. President On this 14th day of August , 2015 , before me appeared Larry Taylor, to me personally known, who being by me duly sworn did say that he is President of the MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC.; and that the seals affixed to the foregoing instrument are the Corporate Seals of the Companies; and that the said instrument was signed and sealed in behalf of the Companies by authority of their respective Board of Directors. 1}. }!4 }}r}iriryl " 1)01,14, . �` r4 :* ; m0 • ?O\RP0/? '•. L., • .',c} : � r 1933 .. c: J. ,ti. By MERCHANTS BONDING COMPANY (MUTUAL) MERCHANTS NATIONAL BONDING, INC. _g 200.3 • s -c 9.v;4 WENDY WENDY WOODY o . Commission Number 784654 z My Commission Expires k�wP June 20, 2017 (Expiration of notary's commission does not invalidate this instrument) I, William Warner, Jr., Secretary of the MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., do hereby certify that the above and foregoing is a true and correct copy of the POWER-OF-ATTORNEY executed by said Companies, which is still in full force and effect and has not been amended or revoked. In Witness Whereof, I have hereunto set my hand and affixed the seal of the Companies on this 1st day of February 2016 . s nsYirr,arr POA 0015 (6/15) .6.4P.. 0 O-• • *•x• 1933 .• c. .0% •• V. Secretary THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, April 25, 2016 5:30 PM CITY OF WATERLOO GOAL 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) time for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Prayer or Moment of Silence Pledge of Allegiance Patrick Morrissey, Ward 3 Council Member Agenda, as proposed or amended. Minutes of April 18, 2016, Regular Session, as proposed. Proclamation declaring April 23 - 30, 2016 as Money Smart Week Cedar Valley. Proclamation declaring April 24 - 30, 2016 as Arbor Week. Proclamation declaring April 30, 2016 as Latino Heritage Day. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request from ABATE of Iowa District 16 to hold its annual motorcycle awareness ride on May 21st, 2016 starting at 10:30 AM in the Black Hawk County Courthouse parking lot. The motorcycles will leave the courthouse and travel throughout Black Hawk County, ending the ride at Silver Eagle Harley Davidson. Submitted By:Joe Leibold, Captain of Police Services 3. Request from Larry Cohrt for a waiver for a concrete driveway located at 538 Midlothian Blvd with the elimination of the sidewalk section due to the inability to meet grade requirements of the Driveway and Sidewalk Specifications, Section 18. Submitted By: Eric Thorson, PE, City Engineer 4. Request of LaTanya Graves for variance to Noise Ordinance on June 18, 2016 from 10:00 a.m. to 5:00 p.m. in conjunction with the Annual Juneteenth Celebration event to be held at Sullivan Park, including music and a PA system, together with recommendation of approval of Director of Safety Services. Submitted By: Joe Leibold, Captain of Police Services 5. Resolution preliminarily approving plans, specifications, form of contract, etc. and setting date of bid opening as May 12, 2016 and date of public hearing as May 16, 2016 for the F.Y. 2016 Storm Sewer Improvements, Contract No. 906; and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted By: Jamie Knutson, PE, Associate Engineer 6. Resolution setting date of public hearing as May 16, 2016 to approve proposed repairs in conjunction with the Sidewalk Inspection and Repair Program — Zone 6; and approve request to send out notification to property owners of proposed sidewalk repairs and estimate of costs; and authorize City Clerk to publish notice of said hearing. Submitted By: Wayne Castle, PLS, El, Associate Engineer B. Motion to approve the following: 1. TRAVEL REQUESTS a. Inv. Zubak & P.O. Delvalle Class/Meeting: Hostage Negotiation School Phase 1 & 2 Destination: Overland Park, KS Dates: June 12-17, 2016 Amount not to exceed: $2,436.00 b. Scott Strader, Combination Inspector II Class/Meeting: Plumbing Plans Examiner (exam) Destination: Coralville, IA Dates: May 3, 4, 11 or Amount not to exceed: $199.00 12, 2016 2. LIQUOR LICENSES a. Dollar General Store #10073, 3815 University Avenue Class: C Beer / B Wine Renewal Application Includes Sunday Expiration Date: 2/28/2017 b. Dollar General Store #4698, 2935 Logan Avenue Class: C Beer / B Wine Renewal Application Includes Sunday Expiration Date: 2/28/2017 c. Sunnyside Country Club, 1600 Olympic Drive Class: A Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 4/13/2017 d. Casey's General Store #2879, 3260 University Avenue Class: B Native Wine / C Beer Renewal Application Includes Sunday Expiration Date: 4/18/2017 e. Five Sullivan Brothers Convention Center, 200 W. 4th Street Class: C Liquor Renewal Application Includes Sunday Expiration Date: 4/30/2016 3. Motion to approve Application for Fireworks Display at Hawkeye Community College, 1501 E. Orange Road, for the American Cancer Society Relay for Life event on June 17, 2016 from 10:00 p.m. to 10:20 p.m. 4. Bonds PUBLIC HEARINGS 2. Approval of the First Amendment to Development Agreement to authorize conveyance of Lot 3 of Block 16 of Hayes Addition and a portion of alley to be vacated to 3 Little Lambs, LLC for $1.00. Motion to re -open public hearing. Motion to close hearing and receive and file oral an written comments. Resolution authorizing sale and conveyance of a portion of Lot 3 of Black 16 of Hayes Addition and a portion of alley to be vacated to 3 Little Lambs, LLC for $1.00 in accordance with the First Amendment to Development Agreement and authorizing the Mayor and City Clerk to execute necessary documents. Submitted By: Noel Anderson, Community Planning and Development Director 3. F.Y. 2016 Sidewalk Repair Program - Zone 6 and Trail Repairs, Contract No. 902. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Submitted By: Wayne Castle, Associate Engineer 4. F.Y. 2016 Fitzway Drive and Galactic Drive Extensions, Contract No. 896. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Submitted By: Jeff Bales, Associate Engineer RESOLUTIONS 5. Resolution approving submission of a grant application to the HUD Office of Lead Hazard Control and Healthy Homes for a 3 -year grant in the amount of $2,719,813 with matching CDBG funds of $224,818. Submitted By: Rudy D. Jones, Community Development Director 6. Resolution awarding bids and approving contracts with B&B Lawn Care, Inc. and Professional Lawn Care, LLC both of Waterloo, Iowa in the amount of $47.70/acre- Option A $51.50/acre-Option B, $28.00/acre-Option C, $600.00/acre-Option D, $57.70/acre-Option E and approving the bonds and certificates of insurance, in conjunction with the 2016 Right of Way Mowing and authorize Mayor and City Clerk to execute said agreements. Submitted By: JB Bolger, Golf & Downtown Area Maintenance Manager 7. Resolution Awarding Bid for Three (3) Police Patrol Sedans to Bill Colwell Ford, Hudson, IA in the amount of $76,053. Submitted By: Mark Rice, Public Works Director 8. Resolution awarding bid for Four (4) Police Patrol SUVs to Stivers Ford, Waukee, IA in the amount of $111,376. Submitted By: Mark Rice, Public Works Director 9. Resolution supporting the application by Grand Investments, LLC for the Iowa Workforce Housing Tax Incentives Program to construct 24 new housing units and five commercial, ground level units located near the corner of Hwy 63 and Jefferson Street. Submitted By: Noel Anderson, Community Planning & Development Director 10. Resolution approving the Historical Resource Development Program grant from the State Historical Society of Iowa to allow for site surveys to be preformed on properties located within the Walnut Court Neighborhood, and authorize Mayor and City Clerk to execute all necessary documents. Submitted By: Noel Anderson, Community Planning & Development Director 11. Resolutions setting the date of hearings as May 16, 2016 on the proposed issuance of the following bonds for project classifications just approved; and instruct the City Clerk to publish notice. (Details on projects covered by each hearing are on file for review.) (a) ECP -1 - Not to exceed $7,200,000 General Obligation Bonds (Essential Corporate Purpose) (b) GCP-2 - Not to exceed $700,000 General Obligation Bonds (General Corporate Purpose) (c) GCP-3 - Not to exceed $700,000 General Obligation Bonds (General Corporate Purpose) (d) GCP-4 - Not to exceed $700,000 General Obligation Bonds (General Corporate Purpose) (e) GCP-5 - Not to exceed $700,000 General Obligation Bonds (General Corporate Purpose) (f) ECP/UR-6 - Not to exceed $1,000,000 General Obligation Urban Renewal Bonds (Essential Corporate Purpose) Submitted By: Michelle Weidner, Chief Financial Officer 12. Resolution Electing Classifications and Procedures for proposed Bond Projects as listed in the requested Waterloo Project Allocations 2016 Bond Issue Summary for the FY2017 projects. Submitted By: Michelle Weidner, Chief Financial Officer 13. Resolution approving award of hotel/motel tax council discretionary funds to the North End Arts and Music Fest - $5,000; Waterloo Leisure Services 2016 Golf Marketing Campaign - $9,000; RiverLoop Association, Inc. 2016 Summer Performances - $17,400; and the Jesse Cosby Center Youth Employment Program - $5,000. Submitted By: Michelle Weidner, Chief Financial Officer 14. Resolution approving a permanent easement agreement with Members Cedar Enterprises, LLC, for $1,830.00 located at 549 Center Street, in relation to the FY 2016 Storm Sewer Improvements project, Contract No. 906. Submitted By: Dennis Gentz, PE, Assistant City Engineer 15. Resolution approving an amendment to Resolution No. 2016-225, establishing a schedule of fees and penalties for Title 8, Chapter 3, Article E, Section 11 and 13 of the Code of Ordinances of the City of Waterloo, by adding a new Section 5, waiving the inspection fee of Section 1 if the Food Service Establishment has not violated any regulations of Title 8, Chapter 3, Article E, Regulation of Fat, Oil and Grease, of the Code of Ordinances of the City of Waterloo. Submitted By: Tom Lind, At Large Council Member ORDINANCES 16. An ordinance amending the Food Service Establishment or FSE definition. Motion to receive, file, consider and pass for the third time and adopt an ordinance amending the 2007 City of Waterloo Code of Ordinances, Title 8 Chapter 3 Article E Section 2, Definitions by striking Food Service Establishment or FSE and enacting in lieu thereof a new Food Service Establishment or FSE definition. Submitted By: John Lapointe, Interim Superintendent, Waste Management Services ORAL PRESENTATIONS ADJOURNMENT Motion to adjourn. Suzy Schares, CMC City Clerk/Human Resource Director MEETINGS 4:50 p.m. Human Resources Committee, Harold E. Getty Council Chambers 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Leisure Services Commission Meeting Minutes of March 8, 2016. 2. Community Development Board Minutes of February 16, 2016. 3. Community Development Board Hearing Minutes of February 16, 2016. City of Waterloo Finance Committee Open Invoice Report For April 25 2016 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, April 18, 2016 EFT Transactions: Add Wellmark Weekly Claims 1,731,000.11 Wells Fargo 583,706.25 Friday Total 2, 314, 706.36 250, 866.22 'Subtotal - as of Monday, April 25, 2016 2,565,572.58 Workers Compensation Issued by TPA Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Payroll 18,888.77 324.51 336,472.35 'Bill Payment Total - Monday, April 254'2016 2;921,258.21 _ Li) rela TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Inv. V. Zubak & P.O. Delvalle FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2016_ BUDGETED ovv EXPENDED YTD.4Y3'74-3 THIS REQUEST S6(.3 LEFT AFTER THIS REQUEST (F O% DATE 7,/,�lt.,) Original - Clerk/Finance Copy - Department NAME OF CLASS / MEETING: Hostage Negotiation School Phase 1 & 2 DEPARTURE DATE: June 12117, 2016 DATE 4/18/16 DESTINATION Overland Park, Kansas DEPARTURE POINT IF NOT WATERLOO: Return Date: June 17th, 2016 DATE(S) OF MEETING: June 13th thru 17th, 2016 PURPOSE OF TRAVEL: Lt. Cirksena is requesting to send Inv. Zubak and P.O. Delvalle to Hostage Negotiation School Phase 1 & 2 in Overland Park, Kansas. They will be replacing two negotiators who are retiring from the Tactical Unit. At this class, the students will learn the "why" of negotiating and the numerous ways that a Crisis Negotiation team should be utilized. They will learn the role of the negotiator and how they aid Tactical units. They will also cover communication skills, psychology of negotiations, suicide intervention, resolution, aftermath & stress, and case studies from other incidents. Both officers are assigned to the Waterloo Police Departments Tactical Unit as negotiators. A city Vehicle will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $800.00 LODGING .00 Metro trans $496.00 MEALS .00 Parking $990.00 REGISTRATION .00 AIRFARE $150.00 MILEAGE/FUEL .00 Baggage fee TOTAL FOR ALL: $ 2436.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1218.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY ATERLOO /1 �- 3 Le DEPAR MEN AD MAYOR I APPROVE THIS TRAVEL REQUEST DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY ,40 / 'BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010 f 4% 816-6(e.- 7170t--' `619 `ya 7 FfO V` ?.74' Cosy - Department NAME(S) AND POSITION(S): Scott Strader, Combination Inspector II NAME OF CLASS / MEETING: Plumbing Plans Examiner (exam) DATE: 4-19-2016 DEPARTURE DATE: April 27th, May 3rd 4th 11th, or 12th (available dates) DESTINATION DEPARTURE POINT Coralville, Iowa IF NOT WATERLOO RETURN DATE: April 27th, May 3rd, 4th, 11th, or 12th (available dates) DATE(S) OF MEETING: April 27th, May 3rd 4th 11th, or 12th (available dates) PURPOSE OF TRAVEL/TRAINING Certification Exam WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: LODGING MEALS 199.00 (exam) REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 199.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 199.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY, WATERS Q,O DEPARTMENT HEAD DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE CITY OF WATERLOO Council Communication Resolution approving a permanent easement agreement with Steven S. Elliott and Daniel M. Diehl, Members Cedar Enterprises, LLC, for $1,830.00 located at 549 Center Street, in relation to the FY 2016 Storm Sewer Improvements project, Contract No. 906. City Council Meeting: 4/25/2016 Prepared: 4/20/2016 ATTACHMENTS: Description Type Easement Center St Cover Memo SUBJECT: Resolution approving a permanent easement agreement with Steven S. Elliott and Daniel M. Diehl, Members Cedar Enterprises, LLC, for $1,830.00 located at 549 Center Street, in relation to the FY 2016 Storm Sewer Improvements project, Contract No. 906. Submitted by: Submitted By: Dennis Gentz, PE, Assistant City Engineer Recommended Action: Approval Transmitted herewith is a request b the City of Waterloo to accept a certain permanent easement agreement in conjunction with the FY 2016 Storm Sewer Improvement project. Staff has received a signed permanent easement agreement from Steven S. Elliott and Daniel M. Summary Statement: Diehl, Members Cedar Enterprises, LLC, and the property owners in question will be compensated $1,830.00 for the said permanent easement. Please see the attached permanent easement agreement and easement plat. Expenditure Required: $1,830.00 Source of Funds: Storm Water funds Policy Issue: Infrastructure Legal Descriptions: DESCRIPTION: PERMANENT EASEMENT An easement for storm sewer construction and maintenance over, under and across the East 20 feet of Lot 4, Block 8, Ricker and Bratnober Land Company Addition, City of Waterloo, Black Hawk County, State of Iowa, containing approximately 2,440 square feet. PERMANENT EASEMENT The undersigned ("Grantor") does hereby grant and convey unto the City of Waterloo ("City"), Iowa a permanent easement over, under, and upon the following described property in the City of Waterloo, Black Hawk County, State of Iowa: SEE ATTACHED PLAT AND LEGAL DESCRIPTION for the purpose of construction, maintenance and repair of storm sewer, together with a right of ingress and egress thereon. I WITNESS WHEREOF, we have hereunto set our hands this / ,20 State of /0k)-4 ) County) ss. day of Steven S. Elliot Mem, - dar Ent- • ises, LLC Daniel M. Diehl Member Cedar Enterprises, LLC On this /5/24 day of sL /L 2O,befor�e me the undersigned, a Notary Public in and for the Cou ty of , State of /o 4 , personally appeared -si; - ;,,' ' _ , to me known to be the persons named in and who executed the foregoing instrument and acknowledged that they executed the same as their voluntary act and deed. IN WITNESS WHEREOF, I have hereuntp-signedrye .me and : ixed Notarial Seal the day and year last above writte Seal Notary Public William W. Castle, PLS, PE, City of Waterloo Engineering Department, 715 Mulberry Street, Waterloo, Iowa 50703 Phone (319) 291-4312 Easement Acquistion Plat Lots 4, Block 8, Ricker and Bratnober Land Company Addition, City of Waterloo, Black Hawk County, Iowa - v o co c D -o 0 c Q- .� �� �o m o �J Q v Co o Nm y A 7 ti N H m= m o y CD O. 9 `_'° 0 ° o P ` D (nrQo 0 •. N N ermanent St Fairview Avenue 66' Public Right -of -Way orm Sewer Easement Description: Survey Notes: 1. Proprietor: Cedar Er orm sewer construction and maintenance Per Black Hawk Cor ross the East 20 feet of Lot 4, Block 8, Ricker 2. Property Address: 5. f Company Addition, City of Waterloo, Black of Iowa, containing approximately 2,440 3. Survey requested b 4. All dimensions are ir nstruction Easement Desciption: Plat Legend: lent for storm sewer construction over, 123.45' Record Me ie West 20 feet of the East 40 feet of Lot 4, (123.45') Proposed N Bratnober Land Company Addition, City Hawk County, State of Iowa, containing 0 square feet. Platted Public Alley 122' CO r �, o c 0 o n co Center Street 60' Public Right -of -Way — 122' 03r 'n o o o_ 0 .-. o x N 03 73. 122' F) Cu N m 0 N = -1 ID o o I:*n 0 W CD N -I al >a.nQ. oo 3.-cD 0 0300 xw =rto 2>W 03 7 5 '< 0 fD 122' •-%7gS10iVq4"� 1 11 °°°,°° °°° NII W : WILLIAM W It N ° CASTLE o < • y o 19715 Y Il a . 111 *°OO°o°°°°°°°°°'* +!-+.!!* AIL .a. .A.... • AL N. \\ ‘\‘\'\ \ " - 122' I hereby certify that this surveying document was prepared and the related survey work was performs by me or under my direct personal supervision and that I am a duly licensed Land Surveyor under the laws of the tate ofto W_ z—//-14 William . Castle, PLS, PE Date License Number 19715 My License Renewal Date is December 31, 20]7. Pages or sheets covered by this seal : 1 0 15 30 1 inch = 30 feet q mcnIN) SU r*o N O 00r 22m n O — lD U) g c 03 rt * 7 fD CD -1rt — ':' 122' '- a City of Waterloo Engineering Department 715 Mulberry Street, Waterloo, Iowa 50703 Phone: (319) 291-4312 Fax: (319) 291-4262 FY 2016 Storm Sewer Improvements Contract No. 906 Center Street Alley Sheet No. 1 of 1 — — CITY OF WATERLOO Council Communication Request from Larry Cohrt for a waiver for a concrete driveway located at 538 Midlothian Blvd with the elimination of the sidewalk section due to the inability to meet grade requirements of the Driveway and Sidewalk Specifications, Section 18. City Council Meeting: 4/25/2016 Prepared: 4/20/2016 ATTACHMENTS: Description Type DW Waiver 538 Midlothian Blvd Cover Memo SUBJECT: Request from Larry Cohrt for a waiver for a concrete driveway located at 538 Midlothian Blvd with the elimination of the sidewalk section due to the inability to meet grade requirements of the Driveway and Sidewalk Specifications, Section 18. Submitted by: Submitted By: Eric Thorson, PE, City Engineer Recommended Action: Recommended for approval by the City Engineer. Summary Statement: Background Information: Attached is a request for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk specifications, Section 18, to be located at 538 Midlothian Blvd. I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Descriptions: FIRST ADDITION TO KENYONS ADD LOT 79 WAIVER Date: '0/ d0 Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: Eki< z4r4 etikVe., WV 6itee- A bre- I hereby request a waiver to the driveway and sidewalk spgci-fisa#i s for the construction of a drivewayjor sidewalk located at (concrete or asphalt) �G * —ti;t(.Ere This waiver is needed because of: (Address) special surface texture to be used on the concrete approach (i.e., exposed aggregate, brick stamped pattern, paving brick). elimination of the sidewalk section due to the inability to meet the grade requirements. elimination of the sidewalk section for asphalt driveways. placement of a driveway or sidewalk on City right-of-way on an unimproved street. Other: I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, Printed Na f Property Owner Si nature Property s g perty caner CITY OF WATERLOO, IOWA CITY ATTORNEY'S OFFICE 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4327 Fax (319) 291-4286 April 20, 2016 Mayor Quentin Hart and City Council Members City Hall Waterloo, IA 50703 Dear Mayor Hart and Council Members: I have examined the bonds filed with the City Clerk/Auditor's Office up to the close of business on April 20, 2016. Of the 7 bonds submitted, 7 were approved and 0 were rejected, as shown on the attached list. Very truly yours, avid R. Zellhoefer Waterloo City Attorney DRZ sd CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer FY16 Fitzway Drive and Galactic Drive Extension Contract No. 896 April 21, 2016 Bid Tab Estimate: DIVISION I - $325,163.50 DIVISION II - $11,200.00 TOTAL BID - $336,363.50 Bid Security Required Bidder Bid Security Bid Amount Lodge Construction Corp. Clarksville, IA 5% $413,867.00 Vieth Construction Corp. Cedar Falls, IA 5% $371,966.00 Peterson Contractors Inc. Reinbeck, IA 5% $346,508.25 K Cunningham Construction Cedar Falls, IA 5% $366,582.90 FY2016 Sidewalk Repair Program — Zone 6 and Trail Repairs, Contract No. 902 Bid Opening: April 21, 2016 Estimate: $340,937.38 Bid Security Required Bidder Bid Security Bid Amount B&B Builders & Supply Waterloo, IA 5% $315,365.83 Midwest Concrete Inc. Peosta, IA 5% $390,739.70 Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-290 RESOLUTION APPROVING REQUEST OF ABATE OF IOWA, DISTRICT 16 TO HOLD MOTORCYCLE AWARENESS RIDE ON MAY 21, 2016. WHEREAS, ABATE of Iowa, District 16 has requested that they be allowed to hold a Motorcycle Awareness Ride on May 21, 2016, together with the approval of the Director of Safety Services, and WHEREAS, said event will begin with registration at 10:30 a.m. at the Black Hawk County Courthouse with the ride departing at 12:00 noon and traveling throughout Black Hawk County, and concluding at Silver Eagle Harley-Davidson. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of ABATE of Iowa, District 16 to hold a Motorcycle Awareness Ride on May 21, 2016, with said event beginning at 10:30 a.m. at the Black Hawk County Courthouse with the ride departing at 12:00 noon and traveling throughout Black Hawk County, and concluding at Silver Eagle Harley-Davidson, be and the same is hereby approved. PASSED AND ADOPTED this 25th day of April, 2016. Quentin Hart, Mayor ATTEST: orad Suzy Schakes, CMC City Clerk Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-292 RESOLUTION GRANTING REQUEST OF LATANYA GRAVES FOR A VARIANCE TO ORDINANCE NO. 3094, NOISE ORDINANCE. WHEREAS, LaTanya Graves is requesting a variance to the Noise Ordinance on June 18, 2016 from 10:00 a.m. to 5:00 p.m., in conjunction with Annual Juneteenth Celebration event to be held at Sullivan Park, including a band and the use of a PA system, and WHEREAS, said event will exceed the limits of the Ordinance No. 3094, Noise Ordinance, and WHEREAS, said LaTanya Graves is requesting a variance to the Noise Ordinance on June 18, 2016 from 10:00 a.m. to 5:00 p.m., together with recommendation and approval of the Director of Safety Services. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the request of LaTanya Graves is requesting a variance to the Noise Ordinance on June 18, 2016 from 10:00 a.m. to 5:00 p.m., in conjunction with Annual Juneteenth Celebration event to be held at Sullivan Park, including a band and the use of a PA system, be and the same hereby granted. PASSED AND ADOPTED this 25th day of April, 2016. Quentin Hart, Mayor ATTEST: Suzy Scha,-s, CMC City Clerk Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-293 RESOLUTION FIXING THE TIME AND PLACE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST ETC., IN CONJUNCTION WITH THE F.Y.2016 STORM SEWER IMPROVEMENTS, CONTRACT NO. 906, AS MAY 16, 2016, AT 5:30 P.M., IN HAROLD E. GETTY COUNCIL CHAMBERS, CITY HALL, WATERLOO, IOWA WITH THE TAKING OF BIDS ON MAY 12, 2016, AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, Waterloo, Iowa, at 5:30 p.m. on the 16th day of May 2016, for the purpose of holding a public hearing on proposed plans, specifications, form of contract, estimate of cost, etc., in conjunction with the F.Y.2016 Storm Sewer Improvements, Contract No. 906, with the taking of bids at 1:00 p.m. on May 12, 2016. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 25th day of April, 2016. Quentin Hart, Mayor ATTEST: c�0 Suzy Sch res, CMC City Clerk Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-294 RESOLUTION SETTING THE TIME AND PLACE OF HEARING IN CONJUNCTION WITH THE SIDEWALK INSPECTION AND REPAIR PROGRAM - ZONE 6, AS MAY 16, 2016, AT 5:30 P.M. IN THE HAROLD E. GETTY COUNCIL CHAMBERS IN CITY HALL AND INSTRUCTING THE CITY CLERK TO PUBLISH THE NOTICE OF HEARING. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, AS FOLLOWS: Section 1. That the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 16th day of May, 2016, for the purpose of holding a public hearing in conjunction with the Sidewalk Inspection and Repair Program — Zone 6, in the City of Waterloo, with the taking of bids therefore. Section 2. That the City Clerk is hereby directed to publish notice of the time and place of said hearing in the Waterloo Courier. PASSED AND ADOPTED this 25th day of April, 2016. ATTEST: Suzy Scha City Clerk s, CMC Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-295 RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE F.Y. 2016 SIDEWALK REPAIR PROGRAM - ZONE 6 AND TRAIL REPAIRS, CONTRACT NO. 902. WHEREAS, the City Council of the City of Waterloo heretofore instructed the City Engineer of said city to prepare proposed plans, specifications, form of contract, etc., in conjunction with the F.Y. 2016 Sidewalk Repair Program - Zone 6 and Trail Repairs, Contract No. 902, in the City of Waterloo, Iowa, and WHEREAS, said City Engineer did file said plans, specifications, form of contract, etc., in conjunction with the F.Y. 2016 Sidewalk Repair Program - Zone 6 and Trail Repairs, Contract No. 902, and WHEREAS, a public hearing, a public hearing was held on April 25, 2016. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said approval of plans, specifications, form of contract, etc., in conjunction with the F.Y. 2016 Sidewalk Repair Program - Zone 6 and Trail Repairs, Contract No. 902, in the City of Waterloo, Iowa, are hereby approved. PASSED AND ADOPTED this 25th day of April, 2016. Quentin Hart, Mayor ATTEST: Suzy Schajes, CMC City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-296 RESOLUTION AUTHORIZING TO PROCEED WITH THE F.Y. 2016 SIDEWALK REPAIR PROGRAM - ZONE 6 AND TRAIL REPAIRS, CONTRACT NO. 902. WHEREAS, by Resolution No. 2016-295, plans, specifications, form of contract, etc., in conjunction with the F.Y. 2016 Sidewalk Repair Program - Zone 6 and Trail Repairs, Contract No. 902, have been approved and adopted by this Council after the public hearing on April 25, 2016 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said specifications. PASSED AND ADOPTED this 25th day of April, 2016. Quentin Hart, Mayor ATTEST: uzy Sch. - s, CMC City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-297 RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE F.Y. 2016 FITZWAY DRIVE AND GALACTIC DRIVE EXTENSIONS, CONTRACT NO. 896. WHEREAS, the City Council of the City of Waterloo heretofore instructed the City Engineer of said city to prepare proposed plans, specifications, form of contract, etc., in conjunction with the F.Y. 2016 Fitzway Drive and Galactic Drive Extensions, Contract No. 896, in the City of Waterloo, Iowa, and WHEREAS, said City Engineer did file said plans, specifications, form of contract, etc., in conjunction with the F.Y. 2016 Fitzway Drive and Galactic Drive Extensions, Contract No. 896, and WHEREAS, a public hearing, a public hearing was held on April 25, 2016. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said approval of plans, specifications, form of contract, etc., in conjunction with the F.Y. 2016 Fitzway Drive and Galactic Drive Extensions, Contract No. 896, in the City of Waterloo, Iowa, are hereby approved. PASSED AND ADOPTED this 25th day of April, 2016. Quentin Hart, Mayor ATTEST: Suzy Schar, CMC City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-298 RESOLUTION AUTHORIZING TO PROCEED WITH THE F.Y. 2016 FITZWAY DRIVE AND GALACTIC DRIVE EXTENSIONS, CONTRACT NO. 896. WHEREAS, by Resolution No. 2016-297, plans, specifications, form of contract, etc., in conjunction with the F.Y. 2016 Fitzway Drive and Galactic Drive Extensions, Contract No. 896, have been approved and adopted by this Council after the public hearing on April 25, 2016 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said specifications. PASSED AND ADOPTED this 25th day of April, 2016. Quentin Hart, Mayor ATTEST: Suzy Sch. - s, CMC City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-299 RESOLUTION APPROVING SUBMISSION OF A GRANT APPLICATION TO THE HUD OFFICE OF LEAD HAZARD CONTROL AND HEALTHY HOMES FOR A 3 -YEAR GRANT IN THE AMOUNT OF $2,719,813 WITH MATCHING CDBG FUNDS OF $224,818. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the grant application dated April 25, 2016, to the HUD Office of Lead Hazard Control and Healthy Homes for a three year grant in the amount of $2,719,813 with matching CDBG funds of $224,818, is hereby approved. PASSED AND ADOPTED this 25th day of April, 2016. ATTEST: Suzy Scha City Clerk es, CMC Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-300 RESOLUTION AWARDING BIDS AND APPROVING CONTRACTS WITH B&B LAWN CARE, INC. AND PROFESSIONAL LAWN CARE, LLC BOTH OF WATERLOO, IOWA IN THE AMOUNT OF $47.70/ACRE-OPTION A, $51.50/ACRE-OPTION B, $28.00/ACRE-OPTION C, $600.00/ACRE-OPTION D, $57.70/ACRE-OPTION E AND APPROVING THE BONDS AND CERTIFICATES OF INSURANCE, IN CONJUNCTION WITH THE 2016 RIGHT OF WAY MOWING AND AUTHORIZE MAYOR AND CITY CLERK TO EXECUTE SAID AGREEMENTS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that, the contract dated April 25, 2016, between B&B Lawn Care, Inc. of Waterloo, Iowa and the City of Waterloo, Iowa, for $47.70/Acre-Option A, $28.00/Acre-Option C, $600.00/Acre-Option D, $57.70/Acre-Option E, and approving the bonds and certificate of insurance, and that the contract dated April 25, 2016, between Professional Lawn Care, LLC of Waterloo, Iowa for $51.50/Acre-Option B, and approving the bond and certificate of insurance in conjunction with the 2016 Right of Way Mowing, are hereby approved and the Mayor and City Clerk are authorized and directed to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 25th day of April, 2016. Quentin Hart, Mayor ATTEST: Suzy Schar s, CMC City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-301 RESOLUTION AWARDING BID FOR THREE (3) POLICE PATROL SEDANS TO BILL COLWELL FORD, HUDSON, IA IN THE AMOUNT OF $76,053. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that, the bid of Bill Colwell Ford of Hudson, Iowa for three (3) police patrol sedans, in the amount of $76,053, is hereby awarded. PASSED AND ADOPTED this 25th day of April, 2016. Quentin Hart, Mayor ATTEST: l Suzy Sch. es, CMC City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-302 RESOLUTION AWARDING BID FOR FOUR (4) POLICE PATROL SUV'S TO STIVERS FORD, WAUKEE, IA IN THE AMOUNT OF $111,376. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that, the bid of Slivers Ford of Waukee, Iowa for four (4) police patrol SUV's, in the amount of $111,376, is hereby awarded. PASSED AND ADOPTED this 25th day of April, 2016. Quentin Hart, Mayor ATTEST: Suzy Schar-., MC City Clerk Rescinded by Resolution No. 2016- 381 on May 23, 2016. Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-303 RESOLUTION SUPPORTING THE APPLICATION BY GRAND INVESTMENTS, LLC FOR THE IOWA WORKFORCE HOUSING TAX INCENTIVES PROGRAM TO CONSTRUCT 24 NEW HOUSING UNITS AND FIVE COMMERCIAL, GROUND LEVEL UNITS LOCATED NEAR THE CORNER OF HIGHWAY 63 AND JEFFERSON STREET. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that, the City of Waterloo supports the application by Grand Investments, LLC for the Iowa Workforce Housing Tax Incentives Program to construct 24 new housing units and five commercial, ground level units located near the corner of Highway 63 and Jefferson Street. PASSED AND ADOPTED this 25th day of April, 2016. Quentin Hart, Mayor ATTEST: Suzy Sch.! es, CMC City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-304 RESOLUTION APPROVING THE HISTORICAL RESOURCE DEVELOPMENT PROGRAM GRANT FROM THE STATE HISTORICAL SOCIETY OF IOWA TO ALLOW FOR SITE SURVEYS TO BE PERFORMED ON PROPERTIES LOCATED WITHIN THE WALNUT COURT NEIGHBORHOOD, AND AUTHORIZE MAYOR AND CITY CLERK TO EXECUTE ALL NECESSARY DOCUMENTS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that, the Historical Resource Development Program Grant application dated April 25, 2016 to the State Historical Society of Iowa, to allow for site surveys to be performed on properties located within the Walnut Court Neighborhood, in the amount of $35,000, with a local match of 50 percent, is hereby approved and the Mayor and City Clerk are authorized and directed to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 25th day of April, 2016. au_12,v6w 1644 Quentin Hart, Mayor ATTEST: C' Suzy Sha es, CMC City erk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-313 RESOLUTION APPROVING AWARD OF HOTEL/MOTEL TAX COUNCIL DISCRETIONARY FUNDS TO THE NORTH END ARTS AND MUSIC FEST - $5,000; WATERLOO LEISURE SERVICES 2016 GOLF MARKETING CAMPAIGN - $9,000; RIVERLOOP ASSOCIATION, INC. 2016 SUMMER PERFORMANCES - $17,400; AND THE JESSE COSBY CENTER YOUTH EMPLOYMENT PROGRAM - $5,000. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that, the award of Hotel/Motel Tax Council Discretionary Funds to the North End Arts and Music Fest - $5,000; Waterloo Leisure Services 2016 Golf Marketing Campaign - $9,000; Riverloop Association, Inc. 2016 Summer Performances - $17,400; and the Jesse Cosby Center Youth Employment Program - $5,000, are hereby approved. PASSED AND ADOPTED this 25th day of April, 2016. Quentin Hart, Mayor ATTEST: Suzy Sches, CMC City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-314 RESOLUTION APPROVING A PERMANENT EASEMENT AGREEMENT WITH MEMBERS CEDAR ENTERPRISES, LLC, FOR $1,830.00 LOCATED AT 549 CENTER STREET, IN RELATION TO THE FY 2016 STORM SEWER IMPROVEMENTS PROJECT, CONTRACT NO. 906. WHEREAS, the Permanent Easement Agreement, dated April 25, 2016, of the hereinafter described parcel is to allow for the city to construct, inspect, maintain, repair, operate, and remove certain drainage and utility improvements to 549 Center Street, property owned by Members Cedar Enterprises, LLC, in relation to the FY 2016 Storm Sewer Improvements project, Contract No. 906. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Permanent Easement Agreement between Members Cedar Enterprises, LLC and the City of Waterloo, Iowa, in the amount of $1,830.00, for the hereinafter described parcel, all of which is situated in the City of Waterloo, Black Hawk County, State of Iowa, is accepted and approved: DESCRIPTION: PERMANENT EASEMENT AN EASEMENT FOR STORM SEWER CONSTRUCTION AND MAINTENANCE OVER, UNDER AND ACROSS THE EAST 20 FEET OF LOT 4, BLOCK 8, RICKER AND BRATNOBER LAND COMPANY ADDITION, CITY OF WATERLOO, BLACK HAWK COUNTY, STATE OF IOWA, CONTAINING APPROXIMATELY 2,440 SQUARE FEET. PASSED AND ADOPTED this 25th day of April 2016. Quentin Hart, Mayor ATTEST: Suzy Sc l res, CMC City Cler