HomeMy WebLinkAbout07/11/2016Amended Council Agenda Items
Council Meeting
Monday, July 11, 2016
MEND
Public Hearing Item #3:
Separate the vacate and dedication of easement to add a resolution to approve the
dedication of a new easement.
3. Request by Willow Run Heights, LLC to vacate a portion of the existing utility easement generally
located at 1115 Doreen Avenue and dedicate a new easement.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING -No comments on file.
Motion to close hearing and receive and file oral and written comments and recommendation of approval
of the Planning, Programming and Zoning Commission.
Motion to receive, file, consider, and pass for the first time an Ordinance approving a request by Willow
Run Heights, LLC to vacate a portion of the existing utility easement generally located at 1115 Doreen
Avenue
Motion to suspend the rules.
Motion to consider and pass for the second and third times and adopt the ordinance.
Resolution approving the dedication of an 8 foot utility easement generally located at 1115 Doreen
Avenue.
Submitted By: Noel Anderson, Community Planning & Development Director
THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA,
REGULAR SESSION TO BE HELD AT
THE HAROLD E. GETTY COUNCIL CHAMBERS
Monday, July 11, 2016
5:30 PM
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality jobs resulting
in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer -centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe
and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. At the chair/presider's discretion, you may address an item on the current agenda by
stepping to the podium, and after recognition by the chair/presider, state your name,
address and group affiliation (if appropriate) and speak clearly into the microphone.
2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you
have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council
Meeting. If not registered with the City Clerk's office you may speak one (1) time per item
for a maximum of three (3) minutes.
3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow
everyone who wishes to address the council, using the same participation guidelines found
in these "general rules".
4. Although not required by city code of ordinances, oral presentations maybe allowed at the
chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations"
section of the agenda is your opportunity to address items not on the agenda. You may
speak one (1) time for a maximum of five (5) minutes as long as you have registered with
the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not
registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for
a maximum of three (3) minutes. Official action cannot be taken by the Council at that time,
but may be placed on a future agenda or referred to the appropriate department.
5. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office
at 291-4323.
7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the
day of the City Council meeting to appear before the City Council (may also register by
phone). Registered speakers will be given first priority.
Roll Call.
Prayer or Moment of Silence
Monsignor Paul Steimel
Pledge of Allegiance
Craig Clark, Building Official/Maintenance Administrator
Agenda, as proposed or amended.
Minutes of June 27, 2016, Regular Session, as proposed.
Swearing in of new Police Officers Lucas Scarbrough &Alexander Bovy.
Swearing in of two (2) Waterloo Fire Rescue Recruits, Adam Wendling and Kyle
Flickinger.
1. Consent Agenda:
(The following items will be acted upon by voice vote on a single motion without
separate discussion, unless someone from the council or public requests that a
specific item be considered separately.)
A. Resolution to approve the following:
1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on
file in the office of the City Clerk.
2. Request from the Cedar Valley Pridefest for variance to Noise Ordinance on
August 27, 2016 from 12:00 p.m. to 12:00 a.m., in conjunction with the 5th annual
Pridefest Festival, along with the closure of the 300 block of Jefferson Street and
the 500 and 600 block of lower Washington.
Submitted By: Joe Leibold, Captain of Police Services
3. Request by Grace Reformed Church for a variance to the Noise Ordinance on
Sunday, August 21, 2016 from 8:00 a.m. to 1:00 p.m. for the "Sunday in the Park"
event to be held at Galloway Park, located at the corner of Maxwell & Stratford
Streets.
Submitted By: Joe Leibold, Captain of Police Services
4. Request by Bonita Things Quality Consignment for a Variance to the Noise
Ordinance on July 23, 2016 from 12:00 p.m. to 3:00 p.m. for the "Bonita's National
Hot Dog Day" event to be held on the sidewalk adjacent and in front of 1423 W.
3rd Street.
Submitted By: Joe Leibold, Captain of Police Services
5. Resolution approving abatement of sewer assessment for parcel number 8912-
30-102-002, generally located at 1020 Independence Avenue, in the amount of
$15.84, along with any penalty and interest accumulated against this amount.
Submitted By: Suzy Schares, City Clerk/HR Director
6. Resolution setting the date of public hearing as July 25, 2016, for the request by
JDE Engineering on behalf of Stainless Plus, for a site plan amendment to allow
for the construction of a 104'x50' storage building, and instruct City Clerk to
publish notice.
Submitted By: Noel Anderson -Community Planning and Development Director
7. Resolution setting the date of public hearing as July 25, 2016 for a request by
Struxture Architects on the behalf of Hawkeye Community College to rezone
approximately 2.07 acres from "M-1" Light Industrial District to "C-3" Central
Business District for the purposes of constructing a new 2 -story building with a
20,000 SF building footprint and accompanying 106 -stall parking lot, and instruct
City Clerk to publish pertinent notice.
Submitted By: Noel Anderson, Community Planning and Development Director
8. Resolution setting date of hearing as July 25, 2016 to approve the request by
Muhamed Kudic for a rezone and site plan amendment of 5.45 acres from "R-3,
R -P" Planned Multiple Family Residence District to "C -P" Planned Commercial
District, to allow for the construction of a new electrician contractor business and
for future development, generally located at the southeast corner of Southland
Drive and Sergeant Road; and instruct City Clerk to publish notice.
Submitted By: Noel Anderson, Community Planning & Development Director
B. Motion to approve the following:
1. TRAVEL REQUESTS
a. Abraham Funchess, Jr., Executive Director
Class/Meeting: 2016 IAOHRAAnnual Meeting & Conference
Destination: Philadelphia, PA
Dates: August 7-11, 2016 Amount not to exceed: $3,105.00
b. Keith Kaspari, Airport Director & (4) Maintenance Employees
Class/Meeting: Live Aircraft Fire - Hot Burn Training (Provided by the
University of Missouri)
Destination: The Eastern Iowa Airport, Cedar Rapids, IA
Dates: September 28 & Amount not to exceed: Up to $1,600.00
29, 2016
c. Keith Kaspari, Director of Aviation
Class/Meeting: 4 -States Airport Conference (Former, FM Central Region
Conference)
Destination: Kansas City, MO
Dates: August 29 - 31, Amount not to exceed: $661.00
2016
d. Matthew Schaefer
Class/Meeting: Basic Wastewater Training
Destination: Cedar Falls, IA
Dates: October 12, 13, Amount not to exceed: $450.00
19 & 20, 2016
e. Mike Schipper
Class/Meeting: 24 Hour Haz Mat Site Specific Technician
Destination: Mason City, IA
Dates: July 12-15, 2016 Amount not to exceed: $442.50
2. LIQUOR LICENSES
a. Target Corporation, 1501 E. San Marnan Drive
Class: B Wine / C Beer / E Liquor
Renewal Application Includes Sunday
Expiration Date: 6/27/2017
b. Sky, 501 Sycamore Street, Suite 710
Class: C Liquor
Renewal Application Includes Sunday
Expiration Date: 12/14/2016
c. Metro Mart #4, 2332 Fails Avenue (Ownership Update)
Class: E Liquor
Renewal Application
Expiration Date: 6/30/2017
d. CU Restaurant & The Cellar, 320 E. 4th Street
Class: B Native Wine / C Liquor w/Outdoor Service
Renewal Application Includes Sunday
Expiration Date: 5/17/2017
e. Chaser's Pub, 3005 University Avenue
Class: C Liquor w/Outdoor Service
Renewal Application Includes Sunday
Expiration Date: 7/7/2017
f. Bryan's on 4th, 320 E. 4th Street
Class: C Liquor w/Outdoor Service
New Application Includes Sunday
Expiration Date: 7/14/2017
g. Hy -Vee Gas #3, 1512, Flammang Drive
Class: C Beer
Renewal Application Includes Sunday
Expiration Date: 8/26/2017
h. Iowa Irish Fest, Lincoln Park (5 Day License)
Class: C Liquor w/Outdoor Service
New Application Includes Sunday
Expiration Date: 8/7/2016
i. Metro 66 #1, 3201 W. 4th Street
Class: C Beer
Renewal Application Includes Sunday
Expiration Date: 6/30/2017
j. Olive Garden #1489, 1315 E. San Marnan Drive
Class: C Liquor
Renewal Application Includes Sunday
Expiration Date: 5/28/2017
k. Steamboat Gardens, 1740 Falls Avenue
Class: C Liquor
Renewal Application Does not include Sunday
Expiration Date: 6/13/2017
I. Walgreen's #7455, 111 W. Ridgeway Avenue
Class: B Wine / C Beer / E Liquor
Renewal Application Includes Sunday
Expiration Date: 6/16/2017
m. Walgreen's #10855, 1850 Logan Avenue
Class: B Wine / C Beer / E Liquor
Renewal Application Includes Sunday
Expiration Date: 6/16/2017
3. Motion to approve Cigarette/Tobacco/Nicotine/Vapor Permit Application for Club
Phire Hookah Lounge and Tobacco Outlet, 501 W. 4th Street.
Submitted By: Suzy Schares, City Clerk/Human Resources Director
4. Motion to approve Cigarette/Tobacco/NicotineNapor Permit Application for Yesway
Store #10022, 1976 Franklin Street.
Submitted By: Suzy Schares, City Clerk/Human Resources Director
5. Motion to approve Cigarette/Tobacco/NicotineNapor Permit Application for Yesway
Store #10023, 117 E. San Marnan Drive
Submitted By: Suzy Schares, City Clerk/Human Resources Director
6. Motion to approve Cigarette/Tobacco/NicotineNapor Permit Application for Hornbill
Asian Market, 920 W. 5th Street.
Submitted By: Suzy Schares, City Clerk/Human Resources Director
7. Motion to approve Cigarette/Tobacco/NicotineNapor Permit Application for Shwe
Nyiko Market, 911 Commercial Street.
Submitted By: Suzy Schares, City Clerk/Human Resources Director
8. Motion to approve Cigarette/Tobacco/NicotineNapor Permit Application for Texas
Street Market, 4335 Texas St.
Submitted By: Suzy Schares, City Clerk/Human Resources Director
9. Bonds
PUBLIC HEARINGS
2. Request to fulfill FY2017 Police Ammunition needs.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING -No comments on file.
Motion to close hearing and receive and file oral and written comments.
Resolution confirming approval of bid documents, specifications, form of contract,
estimate of cost, etc.
Resolution authorizing to proceed.
Motion to receive and file and instruct the City Clerk to read bids and refer to Director of
Safety Services for review.
Submitted By: Captain Frank Krogh
3. Request by Willow Run Heights, LLC to vacate a portion of the existing utility
easement generally located at 1115 Doreen Avenue and dedicate a new
easement.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING -No comments on file.
Motion to close hearing and receive and file oral and written comments and
recommendation of approval of the Planning, Programming and Zoning Commission.
Motion to receive, file, consider, and pass for the first time an Ordinance approving a
request by Willow Run Heights, LLC to vacate a portion of the existing utility easement
generally located at 1115 Doreen Avenue.
Motion to suspend the rules.
Motion to consider and pass for the second and third times and adopt the ordinance.
Resolution approving dedication of an 8 foot utility easement generally located at 1115
Doreen Avenue.
Submitted By: Noel Anderson, Community Planning & Development Director
4. Asbestos survey services for properties located at: 1020 Wellington Street,
3126 Franklin Street, 1107 Commercial Street, 1120 Washington Street, 27 John
Street, 915 Newell Street, 929 Linden Avenue, 408-410 Logan Avenue, 71
Franklin Street, 1201 Mulberry Street, 322 Crescent Place, 326 Crescent Place,
820 Newell Street, 1131 Bertch Avenue, 310 Oak Street, 414 Thompson Street,
847 Dawson Street, 717 Fairview Avenue, 613 W. 7th Street, 106 Woodside Drive.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING -No comments on file.
Motion to close hearing.
Motion to receive and file and instruct City Clerk to read bids and refer to the
Community Planning and Development Director for review.
Submitted By: Noel Anderson -Community Planning and Development Director
RESOLUTIONS
5. Resolution approving completion of Project and Recommendation of Acceptance of
Work performed by KWS, Inc. of Cedar Falls, Iowa at a total cost of $242,301.25, in
conjunction with US 218/Washington Systemic Traffic Safety Improvements Contract
No. CS -TSF -8155(732)--85-07.
Submitted By:Sandie Greco, Traffic Operations Superintendent
6. Resolution approving an exception to the City of Waterloo Purchasing Policy and
awarding contract to Abolt, Inc. of Fort Madison, IA for the Hawkeye Lift Station Wet
Well Rehabilitation Project, Contract No. 911, in the amount of $93,346.00.
Submitted By: Brian Rath, Operations Supervisor, Waste Management Services
7. Resolution rejecting all bids in conjunction with the Waterloo Regional Airport,
Rehabilitate and Remark Airfield Pavements 2016, Federal Aviation Administration,
Airport Improvement Program - 3-19-0094-045.
Submitted By: Keith Kaspari, Director of Aviation
8. Resolution approving Acceptance of Improvements of the Nottingham Third Addition
performed by Dave Schmitt Construction Co. Inc. of Cedar Rapids, Iowa; and receive
and file two-year maintenance bond.
Submitted By:Dennis J. Gentz, PE, Assistant City Engineer
9. Resolution approving the contracted education proposal for the Hartman Reserve
Stormwater Education Program in the amount of $2,570.14, and authorize Mayor and
City Clerk to execute said document.
Submitted By: Phil Schuppert, Stormwater Specialist
10. Resolution approving award of contract to Chyma's Machine and Welding Shop, Inc., of
Toledo, Iowa in the amount of $28,384.26; and approving the Contract, Bonds, and
Certificate of Insurance for the F.Y. 2016 Lower Fencing Project, Contract No. 915; and
authorize Mayor and City Clerk to execute said documents.
Submitted By: Jamie Knutson, PE, Associate Engineer
11. Resolution approving the request by Friends of Faith and FOTV, Inc for an
encroachment agreement to replace two existing signs in public right-of-way along
Southbrooke Drive, adjacent to 312 Southbrooke Drive.
Submitted By: Noel Anderson, Community Planning & Development Director
12. Resolution approving the assignment of rebates to Paramount Investments, LLC in
conjunction with a Development Agreement with Black Hawk Contracting and
Development, originally approved on February 17, 2014, for the construction of six
townhouses on East 3rd Street and Lafayette Street, and authorize the Mayor and City
Clerk to execute said agreement.
Submitted By: Noel Anderson, Community Planning & Development Director
13. Resolution approving Memorandum of Agreement with Waterloo Community School
District to extend technical and professional services provided to the District to assist in
the operation of the Waterloo Educational Access Channel, and authorize Mayor and
City Clerk to execute said document.
Submitted By: Suzy Schares, City Clerk/HR Director
14. Resolution approving a contract with Black Hawk County to accept Alternate Bid 1A in
the amount of $15,000 and Alternate Bid 1B in the amount of $34,500 from Murphy
Tower Service, LLC, of Carlisle, Iowa (opened June 28, 2016 by Black Hawk County),
at a total cost of $51,500 to be paid to Black Hawk County, in conjunction with the
construction of a new radio communication tower at City Hall, and authorize the Mayor
and City Clerk to execute the same.
Submitted By:Craig Clark Building Official
ORDINANCES
15. Request to vacate sell and convey certain tracts of land formerly portions of
West San Marnan Drive right-of-way.
(No bids were received prior to last week's hearing)
Motion to receive, file and consider and pass for the second time an Ordinance
approving a request to vacate certain tracts of land formerly portions of West San
Marnan Drive right-of-way.
Motion to suspend the rules.
Motion to consider and pass for the third time and adopt the Ordinance.
Submitted By: Noel Anderson, Community Planning & Development Director
ORAL PRESENTATIONS
EXECUTIVE SESSION
Motion to adjourn to Executive Session
16. Executive Session
Discussion of pending and potential litigation pursuant to Iowa Code Section 21.5(1)(c)
(2014).
Motion to adjourn Executive Session
ADJOURNMENT
Motion to adjourn.
Suzy Schares, CMC
City Clerk/Human Resource Director
MEETINGS
4:50 p.m. Ordinance Committee, Harold E. Getty Council Chambers
5:10 p.m. Finance Committee, Harold E. Getty Council Chambers
PUBLIC INFORMATION
1. Leisure Services Meeting Minutes of May 10, 2016.
2. Communication from the Building Inspections Department on the notice of the
conclusion of employment for John Magdefrau, Combination Inspector, effective June
20, 2016 with recommendation of approval of payout of $4,193.52 for unused benefits.
City of Waterloo
Finance Committee Open Invoice Report
For July 11 2016 Approval
Finance Committee Accounts Payable Open Invoice Report Total
As of Friday, July o8, 2016
EFT Transactions:
Add Wellmark weekly claims
Add Wellmark weekly claims
ISubtotal - as of Monday, July 11, 2016
Adjust Wells Fargo
2,564,951.99
137, 774.87
154,683.66
(100.00)
Workers Compensation Issued by TPA
Workers Compensation Issued by TPA
Housing Authority Housing Assistance EFT's
Housing Authority Housing Assistance EFT's
Payroll
2,857,310.52 I
4,170.41
763.74
4,932.68
11, 940.62
1,627,513.22
(Bill Payment Total - Monday, July 11, 2016
Payment to Council members or related entities:
4,506,631.19
August 29-30-31, 2016
TRAVEL REQUEST
CITY OF WATERLOO
NAME(S) AND POSITION(S):
Keith Kaspari, Director of Aviation
NAME OF CLASS / MEETING:
4 -States Airport Conference
(Former, FAA Central Region Conference)
DEPARTURE DATE:
DATE:
FINANCE DEPT. STAFF ONLY
LINE ITEM USED `/`d ,g 4 7 7dO (fel,
FY ',A(..)/7 BUDGETED 5000 "—
EXPENDED YTD /, dU
THIS REQUEST 661 4 -
LEFT AFTER THIS „v
REQUEST 273c
DATE 70c)
7!!/i
Original - Clerk/Finance Copy - Department
June 30, 2016
DESTINATION: Marriott Downtown Hotel, Kansas City, MO.
DEPARTURE POINT
IF NOT WATERLOO:
Monday, August 29, 2016
PURPOSE OF TRAVEL:
RETURN DATE:
Late Wednesday, August 31, 2016
DATE(S) OF MEETING:
Attend 4 -States Airport Conference. Allows my office to meet and interact with FAA officials from the FAA's Regional
Office in Kansas City and IDOT Officials with their Office of Aviation. See conference agenda for sessions.
Discussion topics include: Current Land Release request (update), future Taxiway Charlie construction, Future Short -
Range and Long -Range ACIP, Certification Matters, IPAA Federal & State Legislative Priorities, Etc.
This conference would require a two -night hotel stay.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo
ESTIMATE OF COST:
$270.00 LODGING $0.00 TAXI
$ 55.00 MEALS $36.00 PARKING
$250.00 REGISTRATION $0.00 AIRFARE
$ 50.00 MILEAGE/FUEL $0.00 MISC/TOLLS
TOTAL FOR ALL: $ 661.00
BUDGET LINE ITEM: 010 29 7700 1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CItY OF WATERLOO
DEPARTMENT
June 30, 2016
K:\Shared Goodies\Forms\Travel Request Form January 2010
DATE
I APPROVE THIS TRAVEL REQUEST
JJ.39
MAYOR
711 /4,
DATE
4 States Airport Conference - Conference Schedule http://www.4statesairportconference.com/conference-schedule
Home 2016 Conference Information Contact Us Conference Schedule
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Conference Schedule - 2016
Parking is not included with your Conference Registration. Parking is
out for hotel registered guests). If you park at the Barney Allis Plaza Parking garage
garage is $12 per day. Open surface parking lot behind hotel is $5 per day, There no
August 29, 2016 - Monday
Golf Tournament Sponsorship available
Cost per Player - $50.00
1 100 Golf Tournament - The Sunflower Hills Golf Club
12220 Riverview Road Bonner Springs, KS 66012
1100 Lunch
1200 Tee Time
r'r
$18 per night in the hotel parking lot (unlimited in and
across the street from the Marriott the rate for that
in and out on the Barney Allis and open parking lot.
All Conference Activities are in the Muehlebach Tower at the
Marriott - Downtown Kansas City
Conference Registration
1200-1900 Conference Registration - Muehlebach Tower, Marriott Downtown
No -Host Cocktail Reception
1 700 - 1900 NO -Host Cocktail Reception - Colonial/Imperial Ballroom & Exhibit Area
August 30 - Tuesday
0730 - 1800 Conference Registration Open - Muehlebach Tower
0730 - 0900 Continental Breakfast - Colonial/Imperial Ballroom & Exhibit Area
Breakfast Sponsorship Available
0730 - 1200 Exhibit Area Open - Colonial/Imperial Ballroom
Coffee Break Sponsorship Available
0900 - 1050
1 of 3
State Meetings
Missouri - Royal Hall
Nebraska - Trianon C/D
Golf Registration - Click Here
Conference
Exhibitor Registration - Click
Here
Conference
Attendee Registration - Click
Here
Payment Center - Click Here
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4 States Airport Conference - Conference Schedule http://www.4statesairportconference.com/conference-schedule
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Kansas- Trianon E
Iowa - Trianon A/8
1 100 - 1 150 FAA Update W/Q&A - Colonial/Imperial Ballroom
1200 - 1350 Welcome & Awards Luncheon — Royal Ha/I
Welcome Luncheon Sponsorship Available
Speaker - Ed Bolin, President & CEO NBAA
Ed Bolen became the president and CEO of the National Business Aviation Association (NBAA) in Washington, DC, on Sept. 7, 2004.
Prior to joining NBAA, Bolen was president and CEO of the General Aviation Manufacturers Association (GAMA) for eight years. Bolen
joined GAMA in 1995 as senior vice president and general counsel. GAMA's board of directors elected him president and CEO in
November 1996.
FAA Safety Awards
1400 - 1900 Exhibit area Open - Colon/al/Imperial Ballroom
1400-1450 Break Sessions #1
Managing Your Airport's Future Toward Financial Stability- David Benner, Aviation Management Consulting Group - Trianon A/8
Environmental Management Information System - Matt Knutson, Terracon - Trianon C/D
What is Your Fleet Mix Design - Brian Tompkins & Dan Wilson, FAA -Airports - Trianon E
Airport Planning 101 - Doug Anderson &Jason Knipp, FAA - Airports - Royal Hall
1 500 - 1 530 Break - Colonial/Imperial Ballroom & Exhibit Area
Break Sponsorship Available
1530 - 1620 Break -Out Sessions #2
The Zen of OE/AAA - Searching for Airspace Enlightenment (Proposed Construction) - John Karrash, FAA -Airports - Trianon A/B
The Top Things That Can Go Wrong With Your Airport Lighting - Bart Gilbreath, Garver - Trianon C/D
All the Things ACRP Can Do for You - Rhonda Chambers, ACRP - Trianon E
New NOTAMs - "AGAIN"- Steve Meinders, FAA -Lockheed - Royal Hall
1630 - 1900 Cocktail Reception - Colon/a//Imperial Ballroom & Exhibit Area
Reception Sponsorship Available
1900 Dinner On Your Own
August 31 - Wednesday
0700 - 1330 Conference Registration Open - Muehlebach Tower
0700 - 0800 Breakfast - Colonial/Imperial Ballroom & Exhibit Area
Breakfast Sponsored by Burns & McDonnell
0700 - 1330 Exhibit Area Open - Colonial/Imperial Ballroom & Exhibit Area
0800-0850 Break -Out Sessions #3
6/28/2016 9:22 AM
4 States Airport Conference - Conference Schedule
http://www.4statesairportconference.com/conference-schedule
Environmental Scoping - Scott Tenner, FM -Airports Trianon A/B
Need an ILS/Precision Approach? - Ron Peck, Thales - Trianon C/D
Effective Airfield Pavement & Preservation - Dan Gee, Asphalt Systems, Inc. - Trianon E
FAA UAV Update - Marvin Moore, FAA/FSDO - Royal Hall
0900 - 0950 Breakout Sessions #4
White -Topping Concrete Overlays - Diane Hofer, Olsson Associates; Todd LaTorella & Ken Liescheidt, American Concrete Pavement
Association (ACPA) - Trianon A/B
Great Customer Service at Your FBO - Dave Mittleman, Avfuel - Trianon C/D
Understanding FAA's Updated Geometry Standards - Ty Sander, CMT - Trianon E
What Can an Airport Operator Do to Protect Itself in the Growing World of UAS's? - Laura O'Donnell, Aviation Solutions at Marsh &
McLennan Agency - Royal Hall
Contract Tower Round Table - Steve Stockam, Joplin Regional Airport - Burgundy
1000 - 1030 Break - Colonial/Imperial Ballroom & Exhibit Area
Break Sponsorship Avialable
1030 - 1 120 Break -Out Sessions #5
Runway Construction Problems at Intersecting Runways - Ken Wachira &Joe Moses, Burns & McDonnell - Trianon A/B
TBD - Trianon C/D
Wildlife on Your Airfield - Megan Phillips, Schaap - Trianon E
Part 139 Issues - Mike Mullen, Mark Cozad &John Fotiadis, FAA -Airports - Royal Hall
1 130 - 1220 Break -Out Sessions #6
Comprehensive Survey Mapping - Craig Gooding, Continental Mapping Consultants - Trianon A/8
Managing Construction Projects & Understanding the Process - Tom Dowse & Mark Giddings, Burns & McDonnell - Trianon C/D
TBD - Trianon E
Is the Pilot Shortage Hurting Your Airport? - Hilary Fletcher, Jviation - Royal Hall
1230 Closing Luncheon - Colonial/Imperial Ballroom & Exhibit Area
Luncheon Sponsorship Avialable
Audio Visual (for all activities) Sponsorship Available
CEU Certificates will be available for conference attendees.
4 States Airport Conference 2016
*Note - All Sessions are based on availability
of speakers and material. Some topics may
change due to unforeseen circumstances
www.4statesairportconference.corn
6/28/2016 9:22 AM
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Conference Attendees Registration Form
To register please complete the form below.
When finished be sure to click Submit Registration Information.
*To receive the discounted early registration cost payment
must be received by 7/16/16
After completing your Registration you may pay either by check
(information below) or by using our secure online Payment Center by
clicking on the Payment Center Link on the upper right side of this
page.
If paying by check make check payable to:
Missouri State Aviation Council
PO Box 681118
Kansas City, MO 64168
You may also use Mastercard, Visa, America Express or Discover.
Click on the Payment Center Tab to pay through our secure Paypal
account.
To Pay Online - Click on the Payment Center Link to pay
through our secure Paypal account.
Important Parking Information
Parking is not included with your Conference Registration. Parking is $18 per night in
the hotel parking lot (unlimited in and out for hotel registrated guests). If you park at
the Barney Allis Plaza Parking garage across the street from the Marriott the rate for
that garage is $12 per day. Open surface parking lot behind hotel is $5 per day, There
is no in and out on the Barney Allis and open parking lot.
Name*
Keith Kaspari
Title
Director of Aviation
Company/Airport *
Waterloo Regional Airport
Street/PO Box *
2790 Livingston Lane
City *
Waterloo
State *
IA
Zip *
50703
Phone *
319-529-1388
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Link - Click Here
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Email Address *
Keith.Kaspari@waterloo-ia.org
Dietary Restrictions *
Yes - Email specific requirements to mqtapace@gmail.com
No
Name for Badge *
Keith
Registration *
'2 Yes
No
Early Full Conference Registration
$250 Before 7/16/16 $350 After 7/16/16
Student
$180
Spouse
$180
Invoice Requested *
Yes
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Submit Registration Information
http://www.4statesairportconference.com/conference-registration
Cancellation - Registration cancellation received on or prior to July 30, 2016 are refundable less a $25
administrative fee. No refunds will be made after July 30, 2016
4 States Airport Conference 2016
www.4statesairportconference.corn
6/28/2016 9:18 AM
4 States Airport Conference - Conference Presentations http://www.4statesairportconference.com/conference-presentations
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Conference Presentations 4 States Airport Conference - 2016
Part 139 Issues Update
Presented by Mike Mullen/Mark Cozad/John Fortiadis- FAA, Changes in Part 1 39 program that have occurred during the last year. The
presentation will include a discussion on known specific problem areas in the Central Region.
Managing Your Airport's Future Toward Financial Sustainability
Presented by David Benner - Aviation Management Consulting Group. This session outlines how to get into & operate in the black by
developing & implementing a strategies business plan and proven leasing/rents and fees policies.
Keeping all the balls in the air: Leveraging technology to reduce risk, track responsibility, and
maintain regulatory compliance
Presentation by Matt Knutson - Terracon. This session outlines entry for implementation of a task tracking/EMIS technology solutions:
Options: Utilizing existing technology, Low-cost cloud based system, and Full-service Software as a Service system.
What is Your Fleet Mix Design
Presented by Brian Tompkins & Dan Wilson, FAA -Airports. This presentation will present an acceptable methodology for developing an
aircraft fleet mix suitable for design purposes that is based on reliable data appropriate for the project and acceptable to the FAA.
Airport Planning 101
Presented by Doug Anderson & Jason Knipp - FAA -Airports. Developing your airport through sound capital planning practices - A
refresher on how to properly submit you ACIP to the FAA for consideration of AIP funding.
The Zen of OE/AAA: Searching for Airspace Enlightenment (Proposed Construction)
Presented by John Karrash - FAA -Airports. When submitting FAA Forms 7460-1 & 7480-1 for non rule making airports studies can be
sometimes daunting & confusing. This will provide the latest requirements-- why--& what is involved.
Environmental Scoping
Presented by Scott Tenner - FAA -Airports. Type of NEPA documentation needed, purpose & alternatives, supplemental studies and
concise writing.
Top Things That Can Go Wrong With Your Airports Electrical System (Point - Counterpoint Style)
6/28/2016 9:31 AM
4 States Airport Conference -Conference Presentations
http://www.4 states airportcon ference. com/conference-presentation s
Presented by Bart Gilbreath, Garver. The top things that can go wrong , how to identify them, and address them. This is a very dynamic
presentation with a point -counter point discussion between the presenter and the audience.
New NOTAM Changes "AGAIN"
Presented by Steve Meinders, FAA -Lockheed. Airport Field Condition Assessments and Winter Operations Safety. AC -150-5200 30D
effective October 1, 2016.
All the Things that ACRP Can Do for You!
Presented by Rhonda Chambers, ACRP. ACRP is an industry -driven, applied research program that develops practical solutions to
problems faced by airports. "Introduction to ACRP" will address the need and purpose of ACRP; introduce participants to the ways they
can get involved in and benefit from ACRP's research process; and highlight several of ACRP's well-respected research reports,
guidebooks, and other tools that benefit airport operators, consultants, and others.
Need an ILS/Precision Approach? Funding Methods for Airport Approach Landing Systems
Presented by Ron Peck, Director of Business Development, Thales. The different funding methods for purchasing air traffic control
technology in a resource -constricted environment. This presentation addresses different methods available and the best finding path
to follow.
Effective Airfield Pavement Maintenance & Preservation
Presented by Dan Gee, President, Gee Asphalt Systems, Inc. How to get your arms around long term care of you pavements both
inside and outside the fence. Learn to recognize when preservation activities are appropriate and how to prioritize our work to get the
most from every dollar.
White Topping Concrete Overlays
Presented by Diane Hofer, Olsson Associates; Todd LaTorella & Ken Liescheidt, American Concrete Pavement Association (ACPA). Is
white topping right for your airport? Will it save you any money now or in the future?
Runway Construction Problems at Intersecting Runways
Presented by Ken Wachira & Joe Moses, Burns & McDonnell. Challenges faced and lessons learned by the FM, airport, airlines at
Columbia while handling commercial traffic.
Managing Construction Projects & Understanding the Process
Presented by Tom Dowse & Mark Giddings, Burns & McDonnell. General practices and good habits needed for a resident engineer &
construction project observer. This presentation looks at similarities and differences at different types of airports and the importance
of documentation and dispute resolution techniques.
Great FBO Customer Service
Presented by Dave Mittleman, District Manager, Avfuel. Is your FBO providing the best possible service for your airport users?
Understanding FAA's Updated Geometry Standards
Presented by Ty Sander, CMT. Looking at contentious issues.
Comprehensive Survey Mapping
Presented by Craig Gooding, Continental Mapping Consultants. Data fusion combining mobile LIDAR, subsurface utility location and
traditional surveying provides a complete, highly accurate data to support engineering design.
Wildlife on Your Airport
Presented by Megan Phillips, Schaap. How to control the critter problem.
6/28/2016 9:31 AM
4 States Airport Conference - Conference Presentations http://www.4statesairportconference.com/conference-presentations
UAV FAA Update
Presented by Marvin Moore, FAA/FSDO. FAA Update and progress in the UAV world.
What Can an Airport Operator Do to Protect Itself in the World of UAVs
Presented by Laura O'Donnell, Aviation Insurance Specialist, Aviation Solutions at Marsh & McLennan Agency. What is happening with
UAVs, their problems and insurance requirements.
Contract Tower Issues
Presented by Steve Stockam - Joplin Airport Director, Round table discussion on the latest contract tower problems.
Is the Pilot Shortage Hurting Your Airport?
Presented by Hilary Fletcher, Jviation. The pilot shortage in the airline industry is starting to manifest itself in the commuter industry
and is working it's way into the major airlines. What can be done
4 States Airport Conference 2016
3 of 3
www.4statesairportconference.corn
6/28/2016 9:31 AM
TRAVEL REQUEST
CITY OF WATERLOO
NAME(S) AND POSITION(S):
Keith Kaspari, Airport Director, & Maintenance Employees:
Rusty Zey, Randy Shepard, Troy Deeds and Chris Preston
NAME OF CLASS / MEETING:
DATE:
FINANCE DEPT. STAFF ONLY
LINE ITEM USED G/(] % 7 76)6 /3447
FY,;Zt. .T BUDGETED vOt) �--
EXPENDED YTD
THIS REQUEST 16 OD
LEFT AFTER THIS
REQUEST 3, elr7V
DATE .7,/-/h
Ori.inal - Clerk/Finance Co. - De•artment
June 30, 2016
Live Aircraft Fire — Hot Burn Training Provided by the
University of Missouri
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
September 28 / September 29
2 of the 4 above Maint. Personnel September 28 & 29 September 28 & 29
each day.
PURPOSE OF TRAVEL:
Annual Live Fire Training for all Airport Maintenance Personnel assigned to Aircraft Rescue & Fire Fighting (ARFF) duties
required by the FAA for compliance with Federal Aviation Regulation (FAR) Part 139. Airport Director will be attending on
September 28th only in an observe -only capacity. See attached pictures from the CY-2015 training event.
Note: Cost per person is pending the total number of personnel attending, as they split the cost evenly amongst the total
number of attendees.
DESTINATION:
The Eastern Iowa Airport, Cedar Rapids, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLES N/A PRIVATE VEHICLE
N/A AIRFARE DEPARTING FROM: Waterloo Regional Airport
ESTIMATE OF COST:
N/A LODGING N/A TAXI
Provided MEALS N/A PARKING
Up to
$400/person REGISTRATION N/A AIRFARE
MILEAGE/FUEL N/A MISC/TOLLS
TOTAL FOR ALL: $ Up to $1,600
BUDGET LINE ITEM: 010 29 7700 1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ Up to $400 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WA E 00
DEP RTMENT qp,
June 30, 2016
Ate•.. U III I••
ary 2010
I APPROVE THIS TRAVEL REQUEST
�-su�xfYT�4,. ��1'
MAYOR
7A
1 /6,
DATE
TRAVEL REQUEST
CITY OF WATERLOO
NAME(S) AND POSITION(S):
Abraham L. Funchess, Jr., Executive Director
NAME OF CLASS / MEETING:
2016 IAOHRA Annual Meeting & Conference
DEPARTURE DATE:
Sunday, August 7th, 2016
PURPOSE OF TRAVEL:
To attend the 2016 International Association of Human Rights Agencies Annual Meeting & Conference in Philadelphia, PA
FINANCE DEPT
LINE ITEM USED
FY G) r 7 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
DATE:
July 5, 2016
DESTINATION: Philadelphia, PA
DEPARTURE POINT
IF NOT WATERLOO:
C.R.
RETURN DATE:
Friday, August 12th, 2016
STAFF ONLY
�70y
;5Y7S�
Co. - De•artment
Waterloo unless booked then
DATE(S) OF MEETING:
August 7 — 11, 2016
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
METHOD OF TRAVEL:
CITY VEHICLE
X AIRFARE
ESTIMATE OF COST:
1200.00
330.00
575.00
N/A
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL N/A
$100.00
N/A
900.00
TOTAL FOR ALL: $ 3105.00
COST $
YES NO
PRIVATE VEHICLE
DEPARTING FROM: Waterloo unless booked then Cedar Rapids
BUDGET LINE ITEM: 27EEOC-FY14346
TAXI
PARKING YES NO
AIRFARE
MISC/TOLLS YES NO
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESS -Y AND BENEFICIAL TO THE
CITY OF WATE 00
Y,
are
-2c
oo • les orms rave ' eques
GRANT REIMBURSABLE
REQUIRED CERTIFICATION
TOTAL: $ 3105.00
PER PERSON
I APPROVE THIS TRAVEL REQUEST
MAYOR
orm anuary 2010 DATE
SHELLY BURCH
From: Helen Allen <hallen@shortstravel.corn>
Sent: Tuesday, June 28, 2016 3:28 PM
To: SHELLY BURCH
Subject: Flight options
*** This is a courtesy email only. No reservation has been made. Rates and availability are subject to change
until tickets are purchased. Approval is required in order to secure a reservation. * * *
PRICING OPTION 1 TOTAL AMOUNT $464.70
American
Airlines (AA) 3349 G 07AUG Waterloo, IA (ALO) - Chicago, IL (ORD) 630A 741A SU
OPERATED BY ENVOY AIR AS AMERICAN EAGLE
American
Airlines (AA) 1894 G 07AUG Chicago, IL (ORD) _ Philadelphia, PA
(PHL) 835A 1139A SU
American (AA) 550 M 12AUG Philadelphia, PA
Airlines (PHL) - Chicago, IL (ORD) 750A 915A FR
American
Airlines (AA) 3214 M 12AUG Chicago, IL (ORD) - Waterloo, IA (ALO) 1145A 1247P FR
OPERATED BY ENVOY AIR AS AMERICAN EAGLE
PRICING OPTION 2 TOTAL AMOUNT $519.70
American
Airlines (AA) 3349 G 07AUG Waterloo, IA (ALO) - Chicago, IL (ORD) 630A 741A SU
OPERATED BY ENVOY AIR AS AMERICAN EAGLE
American Philadelphia, PA
Airlines (AA) 1894 G 07AUG Chicago, IL (ORD) -
(PHL) 835A 1139A SU
American Philadelphia, PA
Airlines (AA) 1333 P 12AUG (PHL) - Chicago, IL (ORD) 550P 718P FR
American
Airlines (AA) 3199 K 12AUG Chicago, IL (ORD) - Waterloo, IA (ALO) 830P 936P FR
OPERATED BY ENVOY AIR AS AMERICAN EAGLE
PRICING OPTION 3 TOTAL AMOUNT $619.70
American
Airlines (AA) 3214 L 07AUG Waterloo, IA (ALO) - Chicago, IL (ORD) 112P 221P SU
OPERATED BY ENVOY AIR AS AMERICAN EAGLE
American
Airlines
American
Airlines
American
Airlines
(AA) 1994 L 07AUG Chicago, IL (ORD)
(AA) 1333 P 12AUG Philadelphia, PA
(PHL)
-
Philadelphia, PA
(PHL) 335P 639P SU
- Chicago, IL (ORD) 550P 718P FR
(AA) 3199 K 12AUG Chicago, IL (ORD) - Waterloo, IA (ALO) 830P 936P FR
OPERATED BY ENVOY AIR AS AMERICAN EAGLE
1
leen AI&
Short's Travel Management
Direct Line: 913-220-2711
Email: hallen@shortstravel,com
4 SHDV TS
TPAW 111A1116ESIENT
Tube
2
2016 IAOHRA CONFERENCE
"Liberty, Justice and Human Rights for All"
Lows Hotels
1200 Market Street
Philadelphia, Pennsylvania, 10107
August 7-11, 2016
DRAFT
Conference Schedule
SUNDAY, AUGUST 7, 2016
2:00 PM - 3:30 PM
2:30 PM - 6:00 PM
3:30 PM - 5:30 PM
6:30 PM- 7:30 PM
Conference Planning Meeting
Conference Registration
IAOHRA Board Meeting
Opening Reception: Paul Monteiro, New Director
of U.S. Justice Department's Community
Relations Service (invited)
Recognition of New Members
MONDAY, AUGUST 8, 2016
8:00 AM - 5:00 PM
8:00 AM- 9:00 AM
8:30 - 9:00 AM
May 18, 2016
Conference Registration
Continental Breakfast or Coffee
Opening Ceremony
Greetings: IAOHRA President- Jean Kelleher,
City of Alexandria, Virginia Human Rights
Commission
9:00 AM - 9:50 AM
CASHRA President- The Honorable David M.
Arnot, Commissioner of the Saskatchewan
Human Rights Commission
City of Philadelphia, Mayor Jim Kenney (or other
city official)
Rue Landau, Executive Director, Philadelphia
Human Relation Commission
Conference Overview- Jim Stowe, Conference
Chair, Director Montgomery County Office of
Human Rights
Opening Keynote:
Sharon J. Lettman-Hicks, Executive Director &
CEO, National Black Justice Coalition (Invited)
9:50 AM - 10:05 AM Break
10:05 AM - 12:00 PM Plenary Session:
From Se/ma to Stonewall, Fred Davie, Executive Vice
President, Union Theological Seminary: A Panel Discussion
(confirmed)
"The GLBTQ Community and the Question of
Equal Justice Under the Law"
12:00 PM -1:45 PM Luncheon:
Keynote Speaker.
Janet Mock, Author and Activist (Invited)
Leon Russell, NAACP National Vice Chair
2:00 PM -5:15 PM Philadelphia Tour of LGBTQ and Civil Rights
Sites
5:30 PM -6:45 PM Reception/City of Philadelphia
"Reading Terminal Market"
TUESDAY, AUGUST 9, 2016
7:30 AM- 8:40 AM Continental Breakfast or Coffee
Regional Meetings
8:50 AM -10:40 AM
International Human Rights for IAOHRA
Agencies: Treaties, Gender Equity,
Homelessness and Gun Violence
(Robin and Joann Kamuf Ward)
JoAnn Kamuf Ward, Columbia Law School Human
Rights Institute (New toolkit for IAOHRA members
on international human rights and possible
moderator) (confirmed)
Amanda Daflos, Los Angeles City Mayor's office,
Director of Innovation Team, on Gender Equity
(CEDAW) Initiative of LA Mayor (confirmed)
Eric Tars, National Law Center on Homelessness
and Poverty (on state and local gov't use of
international human rights to end homelessness
and its disproportionate impact on people of color)
(confirmed)
Margaret Huang, Deputy Executive Director,
Amnesty International USA, on Gun Violence and
Human Rights (confirmed)
(Brian Greene, HUD, on International Human Rights
and Fair Housing) (Invited... Jean Kelleher)
10:45 AM -12:00 PM
12:10 PM -2:00 PM
2:15 PM -4:15 PM
4:30 PM- 6:30 PM
Wednesday, August
7:30 AM -8:30 AM
8:30 AM -10:30 AM
May 18, 2016
Gail Christopher, Vice President for Policy and
Senior Advisor, W.K. Kellogg Foundation on its
bold new initiative, The Truth, Racial Healing
and Transformation enterprise (confirmed)
Luncheon/ Plenary Session
(Vanita Gupta, Deputy Attorney General for Civil
Rights, Dept. of Justice or Loretta Lynch, U. S.
Attorney General (Invited)
IAOHRA Annual Corporate Meeting
Jean Kelleher, IAOHRA President, Presiding
Panel Discussion/A LGBTQ Youth
Perspective
(Rue Landau)
Free Night
10, 2016
Continental Breakfast
Fair Housing, AAFH, Assessment Workshop
Jeffrey May, Fair Housing Consultant (confirmed)
Jesse Van Toll Chief of Membership and Policy,
NCRC
Dangerous Speech Workshop
Dr. Susan Benesch
Dangerous Speech Project (confirmed)
10:30 AM -10:45 AM
10:45 AM -12:00 PM
12:00 PM -1:30 PM
1:45 PM -3:35 PM
3:45 PM -5:00 PM
May 18, 2016
"A Powerful and Growing Government Alliance
for Racial Equity is Taking Root in the U. S."
Julie Nelson/Dwayne Marsh, Center for Social
Inclusion and Government Alliance for Racial
Equity (Invited)
Break
Workshops Continued
Luncheon: Chris Stone, CEO and President, Open
Society Foundations (invited)
Tom Perez, U.S. Secretary of Labor (invited)
Part I: Key Issues in the Struggle for Justice and
Equity in Policing Since Ferguson (Continuation
Discussion and Updates)
Advocacy Groups
Rev. Starsky Wilson, The Ferguson Commission
Report, Ferguson, Missouri
Harpreet Sigh Mokha, Philadelphia Region, DOJ -
CRS (confirmed)
Representative from Major Cities Chiefs
Association (confirmed)
Part II: Best Practices in Securing the Peace
Kelvin Anderson, Exec. Dir. Police Advisory
Commission...City of Philadelphia (confirmed)
Michigan Department of Civil Rights, Lori Vinson
Director of Civil Rights Operations (confirmed)
7:00 PM- 8:30 PM
Other IAOHRA Member Agencies (invited)
Community Dialogue: Pressing the Issue LBGTQ
and the Question of Religion, Community and
Equal Rights
Reverend Mark Tyler, Mother Bethel AME
Church, Fred Davie (confirmed)
(local panel to be confirmed)
Thursday, August 11, 2016
7:30 AM -8:30 AM Continental Breakfast
8:30 AM -10:00 AM Conference Wrap Up
Conference Adjourn
May 18, 2016
TRAVEL REQUEST
CITY OF WATERLOO
NAME(S) AND POSITION(S):
Mike Schipper
DATE:
FINANCE DEPT.
LINE ITEM USED
FY ,;01 7 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
June 29, 2016
STAFF ONLY
Dl a !e 1.4. 7345
,350U'�
J
Copy - Department
NAME OF CLASS I MEETING:
24 hour Haz Mat Site Specific Technician
DESTINATION: Mason City, IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
July 12, 2016
RETURN DATE:
July 15, 2016
DATE(S) OF MEETING:
July 13, 14 & 15, 2016
PURPOSE OF TRAVELITRAINING:
24 hour Haz Mat Site Specific Technician for Mercy Northeast Iowa Hospital Mason City.
Costs will be reimbursed through invoice.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
X PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
300.00 LODGING
75.00 MEALS
REGISTRATION
67.50 MILEAGE/FUEL
TOTAL FOR ALL: $ 442.50
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: O/o /2 /4/6---- /3545—
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 442.50
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
1,14—/
DEPARTMENT HEAD
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
I APPROVE THIS TRAVEL REQUEST
auvroQv----14z14,0
MAYOR
t 7(
DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF
LINE ITEM USED
FYCI 7 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
ONLY
3,A06 /3'
DATE x460
Original - Clerk/Finance Copy -
1, ev ,„1.401
opy-
r%-ev%,ZO1
Department
NAME(S) AND POSITION(S):
Matthew Schaefer
DATE:
7/6/16
NAME OF CLASS / MEETING:
Basic Wastewater Training
DESTINA/TION: Cedar Falls
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
10/12/16
RETURN DATE:
10/20/16
DATE(S) OF MEETING:
10/12, 13, 19, 20
PURPOSE OF TRAVEL/TRAINING:
Education CEU's
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
MEALS
450.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 450.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 520-14-5200-1346
GRANT REIMBURSABLE
YES NO
YES NO
TOTAL: $ 450.00 PER PERSON
REQUIRED CERTIFICATION
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD
DATE
11 toi
L2-4) ((p
K:\Shared Goodies\Forms\Travel Request Form January 2010
I APPROVE THIS TRAVEL REQUEST
MAYOR
(Yl t At,
DATE
Kirkwood Community College Continuing Education
Phone -In Registration
PO Box 2068
Cedar Rapids, IA 52406-2068
Sponsorship Billing Authorization Form - Non -Credit Programs
Please complete and fax or mail to Phone -In Registration at (319)398-7185 prior to the start of your class.
Date: July 5,2016
We authorize Kirkwood Community College Continuing Education to bill our company for the below listed student
and class(es). We will assume responsibility for tuition.
Student name: Matthew Schaefer
Ple
Student address: street: 1744 Plymouth Ave
Student Gender:
Student Email address:
Student SSN or Kirkwood ID #:
Date of Birth:
City: Waterloo
State: IA
Zip: 50702 Phone: 319-239-3569
in
b am a ncc,in a y, p u 11 e r e 9,yuu1 cox,
Course #
Class Title
Class Dates
Class Tuition
82190
Basis Wastewater Training
10/12-20/16
$450.00
.._ --.-J .L_ L,II —_
..1_ _ r
Is
. .
Company name: City of Waterloo Waste Management Services
Attention: Attn: Evelyn Russell
Address: 3505 Easton Ave
Waterloo, IA 50702
Email Address: evelyn.russell@waterloo-ia.org
Phone: 319-291-4553
If you would like to pay by company credit card and not be billed please provide: 0 Mastercard 0 Visa 0 Discover
Card Holder Name:
Card Billing Address:
CC#:
Expiration Date: I
If this bill remains unpaid at the end of the class, the charges will revert back to the student's account and he/she will
be held accountable. The student will not receive CEU's or transcripts and will not be allowed to register until the
account is paid in full.
Please note: Under the Federal Right to Privacy Act, Kirkwood Community College cannot disclose any student
information without tjie written consent (on a separate form) of the student.
Student Signatufe (required)
Authorized Company Signer's printed name
Authorized signature (required)ti
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Basic Wastewater Training
ID: 82190
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This entry level classroom instructor course will
present the basics of wastewater sources,
characteristics, operations and regulations. The
topics covered include biological treatment
principles, wastewater math, and overview of the
operation of preliminary, primary and secondary
treatment operations. This course and six
months experience satisfies the eligibility
requirements needed to take the state
Wastewater Treatment Plant Operator Grade 1
Exam. This is also a good review for those
preparing to take the Wastewater Treatment Plant
Operator Grade Il exam.
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Schedule Information
Class Details
4 Sessions
Weekly - Wed, Thu
Location
Business Community Education
Center
Instructor
Rhonda Guy
Notice
Please read:Bring a Calculator
CEUs:3
Tuition: $475.00
Registration Closes On
Wednesday, October 12,
2016 @ 12:00 AM
Date(s) Class Days Times Location Instructor(s)
Rhonda Guy
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10/12/2016 - Weekly - Wed, 8:30 AM - 4:30
10/20/2016 Thu PM
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Basic Basic Basic Basic
Wastewater Wastewater Wastewater Wastewater
Training Training Training Training
ID: 82191 ID: 82192 ID: 82193 ID: 82194
12/07/16 - 02/15/17 - 04/05/17 - 06/07/17 -
12/15/16 02/23/17 04/13/17 06/15/17
Weekly - Weekly - Weekly - Weekly -
Wed, Thu Wed, Thu Wed, Thu Wed, Thu
4 sessions. 4 sessions. 4 sessions. 4 sessions.
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Kirkwood Iowa Valley Iowa Central Kirkwood
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Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO. 2016-527
RESOLUTION GRANTING REQUEST OF CEDAR VALLEY
PRIDEFEST FOR VARIANCE TO ORDINANCE NO. 3094,
NOISE ORDINANCE.
WHEREAS, Cedar Valley Pridefest is requesting a variance to the Noise in conjunction
with 5th annual Pridefest Festival from August 27, 2016 from 12:00 p.m. to 12:00 a.m., and
WHEREAS, said event will exceed the limits of Ordinance No. 3094, Noise Ordinance,
and
WHEREAS, said Cedar Valley Pridefest for variance to Noise Ordinance on August 27,
2016 from 12:00 p.m. to 12:00 a.m., in conjunction with the 5th annual Pridefest Festival, along
with the closure of 4th Street from Jefferson to Washington, together with recommendation and
approval of the Director of Safety Services.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
WATERLOO, IOWA, that the request of Cedar Valley Pridefest for variance to Noise Ordinance
on August 27, 2016 from 12:00 p.m. to 12:00 a.m., in conjunction with the 5th annual Pridefest
Festival, along with the closure of 4th Street from Jefferson to Washington, be and the same
hereby granted.
PASSED AND ADOPTED this 11th day of July, 2016.
ATTEST:
Suzy Sch
City Clerk
es, CMC
Quentin Hart, Mayor
Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO.2016-528
RESOLUTION GRANTING REQUEST OF GRACE
REFORMED CHURCH FOR VARIANCE TO ORDINANCE
NO. 3094, NOISE ORDINANCE.
WHEREAS, Grace Refoiiued Church is requesting a variance to the Noise in
conjunction with the "Sunday in the Park" event to be held at Galloway Park, and
WHEREAS, said event will exceed the limits of Ordinance No. 3094, Noise Ordinance,
and
WHEREAS, said Grace Reformed Church for a variance to the Noise Ordinance on
Sunday, August 21, 2016 from 8:00 a.m. to 1:00 p.m. for the "Sunday in the Park" event to be
held at Galloway Park, located at the corner of Maxwell & Stratford Streets, together with
recommendation and approval of the Director of Safety Services.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
WATERLOO, IOWA, that the request of Grace Reformed Church for a variance to the Noise
Ordinance on Sunday, August 21, 2016 from 8:00 a.m. to 1:00 p.m. for the "Sunday in the Park"
event to be held at Galloway Park, located at the corner of Maxwell & Stratford Streets, be and
the same hereby granted.
PASSED AND ADOPTED this 11th day of July, 2016.
Quentin Hart, Mayor
ATTEST:
Suzy Sch. es, CMC
City Cler
Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO. 2016-529
RESOLUTION GRANTING REQUEST OF BONITA THINGS
QUALITY CONSIGNMENT FOR VARIANCE TO
ORDINANCE NO. 3094, NOISE ORDINANCE.
WHEREAS, Bonita Things Quality Consignment is requesting a variance to the Noise in
conjunction with the "Bonita's National Hot Dog Day" event, and
WHEREAS, said event will exceed the limits of Ordinance No. 3094, Noise Ordinance,
and
WHEREAS, said Bonita Things Quality Consignment for a Variance to the Noise
Ordinance on July 23, 2016 from 12:00 p.m. to 3:00 p.m. for the "Bonita's National Hot Dog
Day" event to be held on the sidewalk adjacent and in front of 1423 W. 3rd Street, together with
recommendation and approval of the Director of Safety Services.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
WATERLOO, IOWA, that the request of Bonita Things Quality Consignment for a Variance to
the Noise Ordinance on July 23, 2016 from 12:00 p.m. to 3:00 p.m. for the "Bonita's National
Hot Dog Day" event to be held on the sidewalk adjacent and in front of 1423 W. 3rd Street, be
and the same hereby granted.
PASSED AND ADOPTED this 11th day of July, 2016.
ATTEST:
Suzy Schar-s, CMC
City Clerk
Quentin Hart, Mayor
Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO. 2016-530
RESOLUTION APPROVING ABATEMENT OF ASSESSMENT
FOR PARCEL NUMBER 8912-30-102-002, IN THE CITY OF
WATERLOO, IOWA.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA,
that the following assessment be and the same is hereby abated:
Parcel No. 8912-30-102-002
HIGHLAND 2ND FILING LOT 2 BLK 17, all in the City of Waterloo, Black
Hawk County, Iowa.
Sewer Assessment - $15.84
BE IT FURTHER RESOLVED that the assessment is hereby cancelled, along with any
penalty and interest accumulated against this amount, and the City Clerk is hereby directed to
notify the Black Hawk County Treasurer of said cancellation.
PASSED AND ADOPTED this 11th day of July, 2016.
Quentin Hart, Mayor
ATTEST:
Suzy Schalres, CMC
City Clerk
Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO. 2016-531
RESOLUTION SETTING DATE OF PUBLIC HEARING AS JULY 25,
2016, FOR THE REQUEST BY JDE ENGINEERING ON BEHALF OF
STAINLESS PLUS, FOR A SITE PLAN AMENDMENT TO ALLOW
FOR THE CONSTRUCTION OF A 104' X 50' STORAGE BUILDING,
AND INSTRUCT CITY CLERK TO PUBLISH NOTICE.
WHEREAS, the Council of the City of Waterloo, Iowa, shall meet in the Council
Chambers in the City Hall in the City of Waterloo, Iowa, at 5:30 p.m. on the 25th day of July,
2016, for the purpose of considering the request by JDE Engineering on behalf of Stainless Plus,
for a site plan amendment to allow for the construction of a 104' x 50' storage building generally
located at 811 Elliott Court, and legally described as follows:
Parcel "B" of Plat of Survey recorded document number 2004-2281
That part of the Southeast Quarter (SE1/4) of Section Seven (7), Township Eighty-eight
North (T88N), Range Twelve West (R12W) of the Fifth Principal Meridian, City of
Waterloo, Black Hawk County, Iowa, Described as follows:
Beginning at a point on the West line of said Southeast Quarter(SE1/4) which is One
Hundred Seventy-four and Thirty-three Hundredths (174.33) feet North of the
Northeasterly right-of-way line of Cedar Terrace Drive; thence S 84° 54' 49"E One
Hundred Seventy -Six and Ninety-two hundredths (176.92) feet; thence N 00°00'00"E
One hundred Six and Three Tenths (106.30) feet; thence N87° 56' 49"W One Hundred
Seventy-six and Forty-six hundredths (176.46) feet to said West line of Southeast Quarter
(SE1/4); thence S 00°00'00"E Ninety-seven (97.00) feet to the point of beginning.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
WATERLOO, IOWA, that the City Clerk is hereby directed to publish notice of the time and
place of said hearing in the Waterloo Courier.
PASSED AND ADOPTED this 1 lth day of July, 2016.
ATTEST:
qC
Suzy Sch
City Clerk
es, CMC
aLuinet9...„
Quentin Hart, Mayor
Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO. 2016-532
RESOLUTION SETTING THE DATE OF PUBLIC HEARING
AS JULY 25, 2016 FOR A REQUEST BY STRUXTURE
ARCHITECTS ON THE BEHALF OF HAWKEYE
COMMUNITY COLLEGE TO REZONE APPROXIMATELY
2.07 ACRES FROM "M-1" LIGHT INDUSTRIAL DISTRICT TO
"C-3" CENTRAL BUSINESS DISTRICT FOR THE PURPOSES
OF CONSTRUCTING A NEW 2 -STORY BUILDING WITH A
20,000 SF BUILDING FOOTPRINT AND ACCOMPANYING
106 -STALL PARKING LOT, AND INSTRUCT CITY CLERK
TO PUBLISH NOTICE OF HEARING.
WHEREAS, the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty
Council Chambers, City Hall, in the City of Waterloo, Iowa, at 5:30 p.m. on the 25th day of July,
2016, for the purpose of considering and acting upon an application by Struxture Architects on
the behalf of Hawkeye Community College to rezone approximately 2.07 acres from "M-1"
Light Industrial District to "C-3" Central Business District for the purposes of constructing a new
2 -story building with a 20,000 SF building footprint and accompanying 106 -stall parking lot,
located Southwest of 109-127 Jefferson Street, and legally described as follows:
Original Plat Waterloo West, Block 12, Waterloo, Black Hawk County, Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
WATERLOO, IOWA, that the City Clerk is hereby directed to publish Notice of the time and
place of said hearing in the Waterloo Courier.
PASSED AND ADOPTED this 11th day of July, 2016.
Quentin Hart, Mayor
ATTEST:
Suzy Schar s, CMC
City Clerk
Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO. 2016-533
RESOLUTION SETTING DATE OF HEARING AS JULY 25, 2016
TO APPROVE THE REQUEST BY MUHAMED KUDIC FOR A
REZONE AND SITE PLAN AMENDMENT OF 5.45 ACRES
FROM "R-3, R -P" PLANNED MULTIPLE FAMILY RESIDENCE
DISTRICT TO "C -P" PLANNED COMMERCIAL DISTRICT, TO
ALLOW FOR THE CONSTRUCTION OF A NEW ELECTRICIAN
CONTRACTOR BUSINESS AND FOR FUTURE
DEVELOPMENT, GENERALLY LOCATED AT THE
SOUTHEAST CORNER OF SOUTHLAND DRIVE AND
SERGEANT ROAD; AND INSTRUCT CITY CLERK TO
PUBLISH NOTICE.
WHEREAS, the Council of the City of Waterloo, Iowa, shall meet in the Harold E. Getty
Council Chambers in the City Hall in the City of Waterloo, Iowa, at 5:30 p.m. on the 25th day of
July, 2016, for the purpose of considering and acting upon an application by Muhamed Kudic for
a rezone and site plan amendment of 5.45 acres from "R-3, R -P" Planned Multiple Family
Residence District to "C -P" Planned Commercial District, to allow for the construction of a new
electrician contractor business and for future development, generally located at the southeast
corner of Southland Drive and Sergeant Road, and legally described as follows:
That part of the Southwest Quarter of Section Seven (07), Township Eighty-eight
North (T88N), Range Thirteen West (R13W) of the fifth Principal Meridian,
Waterloo, Black Hawk County, Iowa, described as follows:
Lot No. C-7 and Lot No.0-8 in Southland Park Fourth Addition, Waterloo, Black
Hawk County, Iowa.
AND
Beginning at the most Southerly corner of aforesaid Lot No.0-8; thence
Southwesterly along the Northwest right-of-way line of Charm Drive, as platted in
aforesaid Fourth Addition, to the most Westerly corner of said Charm Drive; thence
continue Southwesterly along the Southwesterly extension of said right-of-way line
to the Northeast line of Parcel described in Land Deed 551, Page 281 in the Black
Hawk County Recorder's Office; thence Northwesterly along said Northeast line to
the Southeasterly right-of-way line of U.S. Highway No. 63; thence Northeasterly
along said Southeasterly right-of-way to the most westerly corner of aforesaid Lot
No. C-8; thence Southeasterly along the Southwest line of said Lot No.0-8 to the
point of beginning.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
WATERLOO, IOWA, that the City Clerk is hereby directed to publish Notice of the time and
place of said hearing in the Waterloo Courier.
PASSED AND ADOPTED this 11th day of July, 2016.
Quentin Hart, Mayor
Resolution No. 2016-533
Page 2 -
ATTEST:
SuzyS ars, MC
City Clerk
Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO. 2016-534
RESOLUTION PRELIMINARILY APPROVING
SPECIFICATIONS, BID DOCUMENT, FORM OF
CONTRACT, ESTIMATE OF COST, ETC., IN
CONJUNCTION WITH THE PURCHASE OF F.Y. 2017
AMMUNITION NEEDS FOR THE POLICE DEPARTMENT.
WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the
Director of Safety Services of said City to prepare proposed specifications, bid document, form
of contract, estimate of cost, etc., in conjunction with the F.Y. 2017 Ammunition Needs for the
Police Department, in the City of Waterloo, Iowa, and
WHEREAS, said Director of Safety Services did file said specifications, bid document,
form of contract, estimate of cost, etc., in conjunction with the F.Y. 2017 Ammunition Needs for
the Police Department.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
WATERLOO, IOWA, that said proposed specifications, bid document, form of contract,
estimate of cost, etc., in conjunction with the F.Y. 2017 Ammunition Needs for the Police
Department, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as
filed.
PASSED AND ADOPTED this 11th day of July, 2016.
Quentin Hart, Mayor
ATTEST:
Suzy Schars, CMC
City Clerk
Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO. 2016-535
RESOLUTION AUTHORIZING TO PROCEED WITH THE F.Y. 2017
POLICE DEPARTMENT AMMUNITION.
WHEREAS, by Resolution No. 2015-534, approving plans, specifications, form of
contract, etc., in conjunction with F.Y. 2017 Police Department ammunition needs, was approved
and adopted by this Council after the public hearing on July 11, 2016 as prescribed by statute.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion
by this Council that the said authorization to proceed in accordance with said specifications is
hereby approved.
PASSED AND ADOPTED this 11th day of July 2016.
ATTEST:
Suzy Sch. - s, CMC
City Clerk
Gerry
Quentin Hart, Mayor
Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO. 2016-536
RESOLUTION APPROVING THE REQUEST BY WILLOW
RUN HEIGHTS, LLC TO DEDICATE AN 8 FOOT UTILITY
EASEMENT GENERALLY LOCATED AT 1115 DOREEN
AVENUE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA,
that the following described property:
Easement Premises to be Dedicated
The East 8 feet of the followed described parcel: That part of the Northwest
Quarter of the Northeast Quarter of Section 28, Township 89 North, Range 13
West of the 5th P.M., in the City of Waterloo, Black Hawk County, Iowa, bounded
as follows: Commencing at a point in the West line of Kearns' Addition to the City
of Waterloo, Iowa, which is 362.25 feet South of the South line of vacated
Hartman Avenue; thence West a distance of 50 feet; thence North a distance of 60
feet; thence East a distance of 50 feet to the West line of said Kearns' Addition;
thence South along the West line of said Addition to the point of beginning.
Is hereby dedicated on property generally located AT 1115 Doreen Avenue, as an eight -foot
utility easement.
PASSED AND ADOPTED this 11th day of July, 2016.
ATTEST:
Suzy Schar s, CMC
City Clerk
Quentin Hart, Mayor
Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO. 2016-537
RESOLUTION APPROVING COMPLETION OF PROJECT AND
RECOMMENDATION OF ACCEPTANCE OF WORK PERFORMED
BY KWS, INC. OF CEDAR FALLS, IOWA AT A TOTAL COST OF
$242,301.25, IN CONJUNCTION WITH US 218/WASHINGTON
SYSTEMIC TRAFFIC SAFETY IMPROVEMENTS CONTRACT NO.
CS -TSF -8155(732)--85-07.
WHEREAS, KWS, Inc., of Cedar Falls, Iowa, performed work on the US
218/Washington Systemic Traffic Safety Improvements Contract No. CS -TSF -8155(732)--85-07,
in the City of Waterloo, Iowa, and
WHEREAS, KWS, Inc. has completed the aforementioned project in accordance with the
project plans and specifications.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA,
that the Certificate of Completion and recommendation of acceptance of work performed are
hereby approved.
PASSED AND ADOPTED this 11th day of July, 2016.
ATTEST:
Suzy Schare., CMC
City Clerk
Quentin Hart, Mayor
iB-rA--UN-
Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO. 2016-53 8
RESOLUTION APPROVING AN EXCEPTION TO THE CITY
OF WATERLOO PURCHASING POLICY AND AWARDING
CONTRACT TO ABOLT, INC. OF FORT MADISON, IA FOR
THE HAWKEYE LIFT STATION WET WELL
REHABILITATION PROJECT, CONTRACT NO. 911, IN THE
AMOUNT OF $93,346.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA,
that authorization for an exception to the City of Waterloo Purchasing Procedures to approve
awarding contract to Abolt, Inc. of Fort Madison, IA for the Hawkeye Lift Station Wet Well
Rehabilitation Project, Contract No. 911, in the amount of $93,346.00, is hereby approved.
PASSED AND ADOPTED this 11th day of July, 2016.
D-LADAeLia
Quentin Hart, Mayor
ATTEST:
Suzy Schars, CMC
City Clerk
Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO. 2016-539
RESOLUTION REJECTING ALL BIDS IN CONJUNCTION
WITH THE WATERLOO REGIONAL AIRPORT,
REHABILITATE AND REMARK AIRFIELD PAVEMENTS
2016, FEDERAL AVIATION ADMINISTRATION, AIRPORT
IMPROVEMENT PROGRAM 3-19-0094-045.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA,
to authorize the rejection of all bids in conjunction with the Waterloo Regional Airport,
Rehabilitate and Remark Airfield Pavements 2016, Federal Aviation Administration, Airport
Improvement Program 3-19-0094-045.
PASSED AND ADOPTED this 11th day of July, 2016.
Quentin Hart, Mayor
ATTEST:
Suzy Schres, CMC
City Cler
Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO. 2016-540
RESOLUTION APPROVING ACCEPTANCE OF
IMPROVEMENTS OF THE NOTTINGHAM THIRD ADDITION
PERFORMED BY DAVE SCHMITT CONSTRUCTION CO.
INC. OF CEDAR RAPIDS, IOWA; AND RECEIVE AND FILE
TWO-YEAR MAINTENANCE BOND.
WHEREAS, the following improvements were required as a precedent to the final
approval of the Nottingham Third Addition: Grading, storm sewer, subdrains, sub base and
paving, and
WHEREAS, the above improvements have been completed in substantial conformance
with the construction plans, standards and requirements of the City Engineer.
WHEREAS, Dave Schmitt Construction Company, Inc. and Robin Hood Enterprises,
LLC. have provided a two-year Maintenance Bond for said Nottingham Third Addition.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WATERLOO, IOWA, that the improvements for the Nottingham Third Addition, be and the
same are hereby accepted.
PASSED AND ADOPTED this 11th day of April, 2016.
ATTEST:
S..) -,L c., f )-
Suzy Schar s, CMC
City Clerk
Quentin Hart, Mayor
Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO. 2016-540
RESOLUTION APPROVING ACCEPTANCE OF
IMPROVEMENTS OF THE NOTTINGHAM THIRD ADDITION
PERFORMED BY DAVE SCHMITT CONSTRUCTION CO.
INC. OF CEDAR RAPIDS, IOWA; AND RECEIVE AND FILE
TWO-YEAR MAINTENANCE BOND.
WHEREAS, Dave Schmitt Construction Co. Inc. of Cedar Rapids, Iowa, performed work
of the Nottingham Third Addition, in the City of Waterloo, Iowa, and
WHEREAS, Dave Schmitt Construction Co. Inc. has completed the aforementioned
project in accordance with the project plans and specifications.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA,
that the Certificate of Completion and recommendation of acceptance of work are hereby
approved and a two (2) year maintenance bond is hereby received and filed from the developer,
Robin Hood Enterprises, LLC of Iowa .
PASSED AND ADOPTED this 11th day of April, 2016.
Quentin Hart, Mayor
ATTEST:
Suzy Sch. es, CMC
City Cler
Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO. 2016-540
RESOLUTION APPROVING ACCEPTANCE OF
IMPROVEMENTS OF THE NOTTINGHAM THIRD ADDITION
PERFORMED BY DAVE SCHMITT CONSTRUCTION CO.
INC. OF CEDAR RAPIDS, IOWA; AND RECEIVE AND FILE
TWO-YEAR MAINTENANCE BOND.
WHEREAS, Dave Schmitt Construction Co. Inc. of Cedar Rapids, Iowa, performed work
of the Nottingham Third Addition, in the City of Waterloo, Iowa, and
WHEREAS, Dave Schmitt Construction Co. Inc. has completed the aforementioned
project in accordance with the project plans and specifications.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA,
that the Certificate of Completion and recommendation of acceptance of work are hereby
approved and a two (2) year maintenance bond is hereby received and filed from the developer,
Robin Hood Enterprises, LLC of Iowa .
PASSED AND ADOPTED this 11th day of April, 2016.
Quentin Hart, Mayor
ATTEST:
Suzy Sch. es, CMC
City Cler
Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO. 2016-541
RESOLUTION APPROVING THE CONTRACTED EDUCATION
PROPOSAL FOR THE HARTMAN RESERVE STORMWATER
EDUCATION PROGRAM IN THE AMOUNT OF $2,570.14, AND
AUTHORIZE MAYOR AND CITY CLERK TO EXECUTE SAID
DOCUMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA,
that the contracted education proposal for the Hartman Reserve Stormwater Education Program
in the amount of $2,570.14, is hereby approved and the Mayor is authorized and directed to
execute the same on behalf of the City of Waterloo, Iowa.
PASSED AND ADOPTED this 11th day of July, 2016.
ATTEST:
Suzy Sch
City Clerk
es, CMC
uentin Hart, Mayor
Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO. 2016-542
RESOLUTION APPROVING AWARD OF CONTRACT TO CHYMA'S
MACHINE AND WELDING SHOP, INC., OF TOLEDO, IOWA IN THE
AMOUNT OF $28,384.26; AND APPROVING THE CONTRACT, BONDS, AND
CERTIFICATE OF INSURANCE FOR THE F.Y. 2016 LOWER FENCING
PROJECT, CONTRACT NO. 915; AND AUTHORIZE MAYOR AND CITY
CLERK TO EXECUTE SAID DOCUMENTS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA,
that the contract dated July 11, 2016, between Chyma's Machine and Welding Shop, Inc., of
Toledo, Iowa and the City of Waterloo, Iowa, in the amount of $28,384.26, in conjunction with
the F.Y. 2016 Lower Fencing Project, Contract No. 915, is hereby approved along with the bonds
and certificate of insurance, and the Mayor and City Clerk are authorized and directed to execute
the same on behalf of the City of Waterloo, Iowa.
PASSED AND ADOPTED this 11th day of July, 2016.
ATTEST:
Suzy Schar s, CMC
City Clerk
Quentin Hart, Mayor
Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO. 2016-543
RESOLUTION APPROVING AN ENCROACHMENT
AGREEMENT TO REPLACE TWO EXISTING SIGNS IN
PUBLIC RIGHT-OF-WAY ALONG SOUTHBROOKE DRIVE,
ADJACENT TO 312 SOUTHBROOKE DRIVE.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that
the Encroachment Agreement, with Friends of Faith and FOTV, Inc., dated July 11, 2016, to
replace two existing signs in public right-of-way along Southbrooke Drive, adjacent to 312
Southbrooke Drive, and legally described as follows:
North of the Following Described Property:
SOUTHBROOKE SECOND ADDITION A REPLAT OF TRACT F
SOUTHBROOKE LOT 4 LOT 6 LOT 7 LOT 8
and
SOUTHBROOKE SECOND ADDITION A REPLAT OF TRACT F
SOUTHBROOKE LOT 5
By and between Friends of Faith and FOTV, and the City of Waterloo, Iowa, is hereby approved
and the Mayor and City Clerk are authorized and directed to execute said agreement on behalf of
the City of Waterloo.
PASSED AND ADOPTED this 1 lth day of July 2016.
ATTEST:
Suzy Scl'a.
City Clerk
es, CMC
axe
Quentin Hart, Mayor
Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO. 2016-544
RESOLUTION APPROVING THE ASSIGNMENT OF REBATES
TO PARAMOUNT INVESTMENTS, LLC IN CONJUNCTION
WITH A DEVELOPMENT AGREEMENT WITH BLACK HAWK
CONTRACTING AND DEVELOPMENT, ORIGINALLY
APPROVED ON FEBRUARY 17, 2014, FOR THE
CONSTRUCTION OF SIX TOWNHOUSES ON EAST 3RD
STREET AND LAFAYETTE STREET, AND AUTHORIZE THE
MAYOR AND CITY CLERK TO EXECUTE SAID AGREEMENT.
WHEREAS, Black Hawk Contracting & Development entered into a Development
Agreement with the City of Waterloo, Iowa for the construction of six townhouses on East 3rd
Street and Lafayette Street, and
WHEREAS, the developer was given tax rebates for the added value of the project, and
WHEREAS, the property has been sold and the Development Agreement states that
assignment of tax rebates is eligible and that the Assignment of Rebates will allow the new owner,
Paramount Investments, LLC, to receive the tax rebates.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
WATERLOO, IOWA, that the Assignment of Rebates for properties located as follows, be and the
same is hereby approved.
Parcels
Address (If available)
8913-24-353-009
8913-24-353-010
8913-24-353-011
311 E. 3rd Street, Waterloo, IA
8913-24-353-012
309 E. 3rd Street, Waterloo, IA
8913-24-353-013
307 E. 3rd Street, Waterloo, IA
8913-24-353-014
305 E. 3rd Street, Waterloo, IA
8913-24-353-015
303 E. 3rd Street, Waterloo, IA
8913-24-353-016
301 E. 3rd Street, Waterloo, IA
PASSED AND ADOPTED this 11th day of July, 2016.
ATTEST:
Suzy Sches, CMC
City Cler
Quentin Hart, Mayor
Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO. 2016-545
RESOLUTION APPROVING MEMORANDUM OF AGREEMENT
WITH WATERLOO COMMUNITY SCHOOL DISTRICT TO EXTEND
TECHNICAL AND PROFESSIONAL SERVICES PROVIDED TO THE
DISTRICT TO ASSIST IN THE OPERATION OF THE WATERLOO
EDUCATIONAL ACCESS CHANNEL, AND AUTHORIZE MAYOR
AND CITY CLERK TO EXECUTE SAID DOCUMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA,
that Memorandum of Understanding dated July 11, 2016, between Waterloo Community School
District and the City of Waterloo, Iowa, to extend technical and professional services provided to
the District to assist in the operation of the Waterloo Educational Access Channel, is hereby
approved and the Mayor and City Clerk are authorized and directed to execute the same on
behalf of the City of Waterloo, Iowa.
PASSED AND ADOPTED this 11th day of July, 2016.
6-2AA9--
Quentin Hart, Mayor
ATTEST:
Suzy Scha es, CMC
City Clerk
Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street,
Waterloo, IA 50703, (319) 291-4323.
RESOLUTION NO. 2016-546
RESOLUTION APPROVING A CONTRACT WITH BLACK
HAWK COUNTY TO ACCEPT ALTERNATE BID 1A IN THE
AMOUNT OF $15,000 AND ALTERNATE BID 1B IN THE
AMOUNT OF $34,500 FROM MURPHY TOWER SERVICE,
LLC, OF CARLISLE, IOWA (OPENED JUNE 28, 2016 BY
BLACK HAWK COUNTY), AT A TOTAL COST OF $51,500 TO
BE PAID TO BLACK HAWK COUNTY, IN CONJUNCTION
WITH THE CONSTRUCTION OF A NEW RADIO
COMMUNICATION TOWER AT CITY HALL, AND
AUTHORIZE THE MAYOR AND CITY CLERK TO EXECUTE
THE SAME.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA:
That the Contract with Black Hawk County to accept Alternate Bid 1A in the amount of
$15,000 and Alternate Bid 1B in the amount of $34,500 from Murphy Tower Service, LLC, of
Carlisle, Iowa (opened June 28, 2016 by Black Hawk County), at a total cost of $51,500 to be
paid to Black Hawk County, in conjunction with the construction of a new radio communication
tower at City Hall, be and the same is hereby approved, and the Mayor authorized to execute the
same in behalf of the City of Waterloo, Iowa.
PASSED AND ADOPTED this 11th day of July, 2016.
Quentin Hart, Mayor
ATTEST:
Suzy Schar: s, CMC
City Clerk
Waterloo Police
FY 2017 AMMUNITION SUPPLIES
July 7, 2016
Bid Tab
Bidder
Bid Amount
Ultramax Ammunition
Rapid City, SD
$1063 — No bid for Hornaday
rounds
Streicher's
Minneapolis, MN
$1507.24 + average of $1.27 per
round for Hornaday
Sunset Law Enforcement
Ackley, IA
.308 Hornaday rounds only -
$1.10 average per round
FY16 Ammunition
July 7, 2016
Bid Tab
BIDDER: SUNSET LAW ENFORCEME
BIDDER: ULTRAMAX AMMUNITION
Factory New Service Ammunition
Bid Price
1
8,000 rounds of .40 S&W, 180 grain, jacketed hollow point,
Federal HST, (P4OHST1)
NO BID
2
75,000 rounds of Federal American Eagle .40 S&W, 180 grain,
full metal jacket (AE4OR1)
NO BID
3
2,000 rounds of Federal 12 gauge 2 3/4 inch shot shell, 00
Buckshot, 9 pellet, low recoil (LEF132-00)
NO BID
4
2,000 rounds of Federal 12 gauge 2 3/4 inch shot shell 1 ounce low
recoil slug (LEF127-RS)
NO BID
5
8,000 rounds of Federal caliber, 64 Sierra boat tail
NO BID
.223 grain,
hollow point Soft Point Tactical Rifle Urban (P223E)
6
20,000 rounds of Federal American Eagle .223 caliber, 55 grain
FMJ (AE223)
NO BID
7
1,000 rounds of Hornady gmx tap heavy barrier .308 caliber, 165
grain
$709.25 Per 500 rounds
(80985)
8
1,000 rounds of Hornady .amx tap .308 caliber, 168 grain
$469.25 Per 500 rounds
(80965)
9
1,000 rounds of Hornady Interbound Tap Barrier .308 Caliber,
165 grain
$469.25 Per 500 rounds
(80995)
BIDDER: ULTRAMAX AMMUNITION
Factory New Service Ammunition
Bid Price
1
8,000 rounds of .40 S&W, 180 grain, jacketed hollow point,
Federal HST, (P4OHST1)
$283 Per 500 rounds
1000
2
75,000 rounds of Federal American Eagle .40 S&W, 180 grain,
full metal jacket (AE4OR1)
$231 Per 500 rounds
1000
3
2,000 rounds of Federal 12 gauge 2 3/4 inch shot shell, 00
Buckshot, 9 pellet, low recoil (LEF132-00)
$103 Per 250 rounds
4
2,000 rounds of Federal 12 gauge 2 3/4 inch shot shell 1 ounce low
recoil slug (LEF127-RS)
$109 Per 250 rounds
5
8,000 rounds of Federal caliber, 64 Sierra boat tail
$181 Per 500 rounds
$221 Per 500 rounds
.223 grain,
hollow Point Tactical Rifle
Urban (P223E) T223L
Alternate T223E 55 gr Tactical Rifle Urban Hollow Point
6
20,000 rounds of Federal American Eagle .223 caliber, 55 grain
FMJ (AE223)
$156 Per 500 rounds
7
1,000 rounds of Hornady gmx tap heavy barrier .308 caliber, 165
grain
NO BID
8
1,000 rounds of Hornady .amx tap .308 caliber, 168 grain
NO BID
9
1,000 rounds of Hornady Interbound Tap Barrier .308 Caliber,
165 grain
NO BID
BIDDER: STREICHERS POLICE EQUIPMENT
Factory New Service Ammunition
Bid Price
1
8,000 rounds of .40 S&W, 180 grain, jacketed hollow point,
Federal HST, (P40HST1)
$391.71 Per 500
rounds
1000
2
75,000 rounds of Federal American Eagle .40 S&W, 180 grain,
full metal jacket (AE4OR1)
$279.51 Per 500
rounds
1000rounds
3
2,000 rounds of Federal 12 gauge 2 3A inch shot shell, 00
Buckshot, 9 pellet, low recoil (LEF132-00)
$145.49 Per 250 rounds
4
2,000 rounds of Federal 12 gauge 2 3/4 inch shot shell 1 ounce low
recoil slug (LEF127-RS)
$170.12 Per 250 rounds
5
8,000 rounds of Federal .223 caliber, 64 55 grain, Sierra boat —
tail hollow point Tactical Rifle Urban (P223E) T223E
$324.84 Per 500 rounds
6
20,000 rounds of Federal American Eagle .223 caliber, 55 grain
FMJ (AE223)
$195.57 Per 500 rounds
7
1,000 rounds of Homady gmx tap heavy barrier .308 caliber, 165
grain
$322.49 Per 500 rounds
200 rounds
8
1,000 rounds of Homady .amx tap .308 caliber, 168 grain
$213.42 Per 500 rounds
200 rounds
9
1,000 rounds of Homady Interbound Tap Barrier .308 Caliber,
165 grain
$223.36 Per 500
rounds
200 rounds
Asbestos Survey Services
July 7, 2016 Bid Tab
Estimate: NONE
Bidder
Bid Security
Bid Amount
Asbestos Inspections, Testing
& Training, Inc.
Monticello, IA
None provided
$8,300.00
Hawkeye Environmental
Solon, IA
5% Bond
$9,840.00
Impact FG, Inc.
Johnston, IA
$1,706.25
$34,125.00
ATC Associates
Omaha, NE
CK# 3412
$687.50
$13,750.00
Terracon
Cedar Falls, IA
No Bid Bond
$25,999.00
CITY OF WATERLOO, IOWA
CITY ATTORNEY'S OFFICE
715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4327 Fax (319) 291-4286
July 6, 2016
Mayor Quentin Hart and
City Council Members
City Hall
Waterloo, IA 50703
Dear Mayor Hart and Council Members:
I have examined the bonds filed with the City Clerk/Auditor's Office up to the
close of business on July 6, 2016.
Of the e bonds submitted, e were approved and 0 were
rejected, as shown on the attached list.
Very truly yours,
David l7 Zellhoefer
Waterloo City Attorney
DRZ:sda
CITY WEBSITE: www.cityofwaterlooiowa.com
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
CITY OF WATERLOO, IOWA
To: City Council Members
Re: Notice of Severance
Department
CITY HALL
Building Inspections
715 MULBERRY STREET 50703
Today's Date: 6/28/2016
Effective Date: 6/20/2016
Employment Date: 5/3/1999
Job Title/Classification
Combination Inspector
This is to report that the employment of
John Magdefrau
with the City of Waterloo has been severed by reason of:
O Retired
Disability Related ❑ No ❑ Yes
❑ Resigned
❑ Termination
❑ Other
In accordance with City Policy, it is requested to allow payment which consists of the following:
Comments:
Benefits
Total Hours
(x) Hourly Rate
Total Payout
Vacation -Accrued
75
$26.23
$ 1,967.25
Vacation -Current
80
$26.23
$ 2,098.40
Usable Sick Leave
19.5
$26.23
(x) 25%
$ 127.87
Frozen Sick Leave
(x) 60%
$ -
Personal Hours
$ -
Comp Time Pay
$ -
Unscheduled Leave
$ -
Other Pay
$
Total Payment
$ 4,193.52
li
Approved by ( y c
Human Resources ,----
Date
-
Date 28 -Jun -16
Date
6 a, ItG
Routing:
Original to Human Resources by Department
Human Resources will forward original to City Clerk
Clerk's Office will forward copy of approved form to
Council Agenda Date: t �❑ Accruals
(Copy in Personnel File)
Department and Human Resources
❑Status ❑-9
Updated 6/28/11
CITY OF WATERLOO
Council Communication
Resolution approving an exception to the City of Waterloo Purchasing Policy and awarding contract to Abolt, Inc. of Fort Madison, IA for the Hawkeye
Lift Station Wet Well Rehabilitation Project, Contract No. 911, in the amount of $93,346.00.
City Council Meeting: 7/11/2016
Prepared: 7/6/2016
REVIEWERS:
Department Reviewer Action Date
Waste Management Rath, Brian Approved 7/6/2016 - 9:36 AM
Clerk Office Fcichle, Kelley Approved 7/6/2016 - 10:03 AM
ATTACHMENTS:
Description Type
0 bid tab Cover Memo
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Resolution approving an exception to the City of Waterloo Purchasing Policy and awarding contract to
Abolt Inc. of Fort Madison. IA for the Hawkeye Lift Station Wet Well Rehabilitation Project. Contract No
911, in the amount of $93.346.00.
Submitted By: Brian Rath Operations Supervisor. Waste . .gement Services
Approve recommendation of award of contract to Aboh, Inc. of Fort Madison, IA for the Hawkeye Lift
Station Wet Well Rehabilitation Project, Contract No. 911 in the amount of $93,346.00, be received, placed
on file and adopted.
A public hearing for this project was originally scheduled for May 9, as posted on the agenda, and the
notice of public hearing was published in the Courier. The hearing was cancelled at the May 9 council
meeting due to lack of bids. On May 23, council approved resetting the date of bid opening as June 23 and
the date of public hearing as June 27. Notice of the hearing was posted on the agenda but not published in
the Courier in error. The City of Waterloo's Purchasing Policy requires formal bidding procedures for
purchases over $25,000. Iowa Administrative Code 761.180 sets the formal bidding procedures for
vertical infrastructure at $135,000 and higher. The bidding process for this project is compliant under Iowa
Code and an exception to the purchasing policy is required to proceed with approving the contract.
Background Information: Aboh, Inc. was low bid on project.
IAC 7/2/08 Transportation[761] Ch 180, p.1
CHAPTER 180
PUBLIC IMPROVEMENT QUOTATION PROCESS FOR GOVERNMENTAL ENTITIES
761-180.1(314) Purpose. The purpose of these rules is to prescribe the manner by which governmental
entities shall administer competitive quotations for public improvement contracts, in accordance with
Iowa Code section 26.14.
761-180.2(314) Contact information. Questions regarding this chapter may be directed to the Office
of Facilities Support, Iowa Department of Transportation, 800 Lincoln Way, Ames, Iowa 50010.
761-180.3(314) Definitions.
"Estimated total cost of a public improvement" means the estimated total cost to the governmental
entity to construct a public improvement, including the cost of labor, materials, equipment, and supplies,
but excluding the cost of architectural or engineering design services and inspection.
"Governmental entity" means the state, political subdivisions of the state, public school
corporations, and all officers, boards, or commissions empowered by law to enter into contracts for the
construction of public improvements, excluding the state board of regents and the state department of
transportation.
"Public improvement" means a building or construction work which is constructed under the control
of a governmental entity and is paid for in whole or in part with funds of the governmental entity,
including a building or improvement constructed or operated jointly with any other public or private
agency, but excluding urban renewal demolition and low -rent housing projects, industrial aid projects
authorized under Iowa Code chapter 419, emergency work or repair or maintenance work performed by
employees of a governmental entity, and excluding a highway, bridge, or culvert project, and excluding
construction or repair or maintenance work performed for a city utility under Iowa Code chapter 388 by
its employees or performed for a rural water district under Iowa Code chapter 357A by its employees.
"Repair or maintenance work" means the preservation of a road, street, bridge, culvert, storm sewer,
sanitary sewer, or other public facility (vertical infrastructure) so that it remains in sound or proper
condition, including minor replacements and additions as necessary to restore the public facility to its
original condition with the same design.
"Responsible quotation " means a quotation submitted by a contractor who is capable of performing
the work. To be considered responsible, the contractor must possess the necessary financial and technical
capability to perform the work, as well as the ability to complete the work as demonstrated by past
performance or other appropriate considerations.
"Responsive quotation " means a quotation in which the contractor agrees to do everything required
by the governmental entity's solicitation of quotations and by the plans and specifications and other
related documents, without any conditions, qualifications or exclusions.
"Vertical infrastructure" means buildings, all appurtenant structures, utilities, incidental street
improvements including sidewalks, site development features, recreational trails, and parking facilities.
Vertical infrastructure does not include any work constructed in conjunction with or ancillary to
highway, street, bridge or culvert projects, including but not limited to utilities and sidewalks.
761-180.4(314) Types of projects.
180.4(1) Public improvement. A public improvement involves new construction, reconstruction, or
an improvement that results in betterment to a facility by improving either the original design of the
facility or the function of the facility.
180.4(2) Repair or maintenance work. Repair or maintenance work involves work that is needed to
keep or restore a facility so that it may continue to operate according to its original function or design.
Repair or maintenance work may be performed by employees of a governmental entity regardless of the
estimated total cost of the repair or maintenance work. If a governmental entity is unable to perform the
work using its own employees, the governmental entity must follow the appropriate public improvement
process set out in Iowa Code section 26.3 or 26.14, based on the estimated total cost of the work.
Ch 180, p.2 Transportation[761] IAC 7/2/08
761-180.5(314) Solicitation of quotations.
180.5(1) A governmental entity shall solicit competitive quotations for a public improvement
when the estimated total cost of the public improvement exceeds the competitive quotation threshold
established in Iowa Code section 26.14, as adjusted pursuant to Iowa Code section 314.1B, but is
less than the competitive bid threshold established in Iowa Code section 26.3, as adjusted pursuant
to Iowa Code section 314.1B. The adjusted thresholds are published on the following Web site:
http://www.iowadot.gov/local systems/publications/bid limits.htm.
180.5(2) The governmental entity shall make a good -faith effort to obtain quotations for the work
from at least two contractors regularly engaged in such work prior to letting a contract. Quotations shall
be obtained by means of either an oral or a written solicitation directed to not less than two contractors.
180.5(3) Each solicitation shall include a description of the work to be performed, and plans and
specifications for the work prepared by an architect or engineer if required by Iowa Code chapter 542B
or 544A. (See 193B—Chapter 5 or rule 193C -1.5(542B) for additional guidelines.) In its solicitation,
the governmental entity shall advise each contractor that it has an opportunity to inspect the work site.
Each contractor requesting to inspect the work site shall be provided an equal and adequate opportunity
to do so.
180.5(4) Additional information deemed pertinent by the governmental entity, or requested by
a contractor, may be provided by the governmental entity if the same information is provided to all
contractors from which quotations are solicited. If the information is provided in written form to a
contractor, it shall be provided in the same form to all contractors from which quotations are solicited.
180.5(5) In its solicitation, the governmental entity shall:
a. Specify the required form and content of quotations. (See rule 761-180.7(314).)
b. Require that quotations be filed by a particular time, at a particular location and with a particular
office or representative of the governmental entity.
c. Establish the acceptable method(s) for delivery of quotations. The governmental entity may
specify any or all of the following methods of delivery: mail, facsimile, electronic mail, or delivery
in -hand.
180.5(6) As required by Iowa Code section 573.2, the governmental entity shall in its solicitation
inform quoting contractors of the obligation of the contractor awarded the contract to provide a
performance and payment bond to secure the performance and timely completion of the work and to
secure the payment of subcontractors and suppliers.
180.5(7) In its solicitation, the governmental entity may require each quoting contractor to:
a. Provide along with its quotation a quotation bond, or other quotation security or evidence of its
responsibility, to assure that it will enter into a contract to perform the work and that it will provide the
required performance and payment bond.
b. Commit to the execution of a contract for the work in a form required by the governmental
entity.
c. Commit to commencement and completion dates for the work as directed by the governmental
entity.
d. File evidence of insurance, as specified by the governmental entity, with its quotation, or commit
to filing such evidence of insurance upon award of the contract to perform the work.
180.5(8) In its solicitation, the governmental entity may provide that it will issue special sales tax
exemption certificates to contractors and subcontractors, pursuant to Iowa Code section 423.3, subsection
80.
761-180.6(314) Submission of competitive quotation by governmental entity. The governmental
entity may itself file a competitive quotation to perform the work. The governmental entity's quotation
shall be filed in the same manner as it requires quotations to be filed by contractors except as provided
in subrule 180.7(3).
IAC 7/2/08 Transportation[761] Ch 180, p.3
761-180.7(314) Form and content of competitive quotations.
180.7(1) A competitive quotation filed by a contractor or by the governmental entity shall be in
writing and shall include the total price for labor, equipment, materials and supplies required to perform
the work. A contractor shall not be required to include in its quotation or in individual quotation
items a breakdown of costs for labor, materials, equipment and supplies. Competitive quotations filed
by contractors shall include all other information, documentation or commitments required by the
governmental entity in its solicitation of quotations.
180.7(2) If the governmental entity in its solicitation indicates its intention to file a competing
quotation, contractors shall also separately identify in their quotations the premium cost for the required
performance and payment bond and an estimate of the sales and fuel taxes they will incur in performing
the work. However, if in its solicitation the governmental entity provides for the issuance of sales tax
exemption certificates to the contractor and subcontractors performing the work, quoting contractors
shall not include or separately identify estimated sales tax in their quotations.
180.7(3) A quotation submitted by a governmental entity need not include the information,
documents or commitments required of quoting contractors in subrule 180.5(7). A governmental entity
is not required to submit a performance and payment bond.
180.7(4) The governmental entity may require that quotations from contractors be submitted on a
form prescribed by the governmental entity, provided the form complies with the requirements of these
rules.
761-180.8(314) Evaluation of competitive quotations.
180.8(1) If a quoting contractor does not file a quotation in the form required by the governmental
entity, or does not provide all information or documentation or make all commitments required by the
governmental entity, or does not sign the quotation if required by the governmental entity, the quotation
shall be determined to be nonresponsive and shall be rejected by the governmental entity.
180.8(2) If the governmental entity submits a quotation to perform the work, paragraphs "a" to "c "
of this subrule are applicable. If the governmental entity does not submit a quotation, these paragraphs
do not apply.
a. Because the governmental entity is not required to pay sales tax or fuel tax or to submit a
performance and payment bond in connection with work performed by governmental employees using
governmental equipment, each contractor's total quotation shall be adjusted to deduct the amounts
identified in the quotation for estimated sales and fuel taxes and the bond premium. The amount of
each contractor's adjusted quotation shall then be compared to the amount of the quotation submitted
by the governmental entity for the purpose of determining if the governmental entity's quotation is the
lowest responsive, responsible quotation.
b. If in its solicitation the governmental entity provides for the issuance of sales tax exemption
certificates to the contractor and subcontractors performing the work, quoting contractors shall not
include or separately identify estimated sales tax in their quotations, and the governmental entity shall
not deduct estimated sales tax from the contractors' quotations for the purpose of determining if the
governmental entity's quotation is the lowest responsive, responsible quotation.
c. The governmental entity may require the contractor to which the work is awarded to provide
documentation of the premium cost incurred by it for the performance and payment bond and of all sales
and fuel taxes paid by it and its subcontractors in connection with the work. The governmental entity
may decline to pay the amounts identified by the contractor in its quotation for the bond premium and
estimated sales and fuel taxes if these amounts are not properly documented as having been paid.
761-180.9(314) Award of contract and subsequent procedures.
180.9(1) Except as provided in subrule 180.9(3), the governmental entity shall award the contract
for the work to the contractor submitting the lowest responsive, responsible quotation, subject to Iowa
Code section 26.9, or the governmental entity may reject all of the quotations. A contract shall be
considered awarded when the governmental entity unconditionally accepts and approves the lowest
Ch 180, p.4 Transportation[761] IAC 7/2/08
responsive, responsible quotation. The governing body of the governmental entity shall record the
approved quotation in its meeting minutes.
180.9(2) The governing body of a governmental entity may delegate the authority to award and
execute contracts, or to award contracts and authorize the work to proceed, to an officer or employee of
the governmental entity, provided that an award approved outside a meeting of the governing body shall
be reported in the meeting minutes of the next regular meeting of the governing body.
180.9(3) If no quotations are received from contractors to perform the work or if the governmental
entity's estimated cost to do the work with its employees, as reflected in its quotation, is less than
the lowest responsive, responsible quotation received from a contractor, the governmental entity may
authorize its employees to perform the work.
180.9(4) Upon the submission of the required performance and payment bond by the contractor to
which the contract has been awarded and upon approval of the bond by the governmental entity, the
governmental entity shall execute a contract to perform the work or shall authorize the contractor to
proceed with the work.
180.9(5) Upon execution of the contract by the contractor and the governmental entity or upon
authorization to proceed by the governmental entity and acknowledgment thereof by the contractor,
the governmental entity shall release the quotation bonds or other quotation security submitted with the
quotations received.
180.9(6) If the governmental entity is a city and the cost of the work will exceed the amount
provided for in Iowa Code section 380.4, the governing body is required to pass a resolution approving
the expenditure.
761-180.10(314) Retained funds. In addition to requiring the contractor to submit a performance and
payment bond, the governmental entity is required to retain funds from each payment to the contractor
for the benefit of subcontractors and suppliers, as provided in Iowa Code chapter 573, and is required to
release retained funds upon substantial completion of the work, as provided in Iowa Code section 26.13.
These rules are intended to implement Iowa Code sections 26.2, 26.13, 26.14, 314.1A, 314.1B, and
573.2.
[Filed 4/16/07, Notice 2/28/07 published 5/9/07, effective 6/13/07]
Black Hawk County
Tower Site Construction Bid Comparison
Structural Tower Service
Becker, MN
K & W Electric
Cedar Falls, IA
Murphy Tower Service, LL(
Carlisle, IA
Tower Systems, Inc
Watertown, SD
Base Bids 41,650
Base Bid 0: Shelter Preparation 88,800 50,000 55,750
Base Bid 1: Waterloo PD
488,605 525,000 315,750 447,440
111,590
Base Bid 2: Dunkerton (USCC) 127,845 98,000 83,000
92,250 119,020
105,000
Base Bid 3: La Porte City (TowerCo) 152,145200,150
216,729 142,000 133,500
Base Bid 4: Hudson 106,890
Base Bid 5: Cedar Falls (TowerCo) 133,607 95,000 91,750
Base Bid 6: Sunny Side (American Tower)
135,808 105,000 85,000 110,210
Base Bid 7: Jesup WT
200,723 178,000 120,000 158,330
Total Base Bid
1,544,262 1,298,000 977,000 1,295,280
Alternate Bids
Alternate Bid 1A: Demo and remove existing 10,670
roof top guyed tower at Waterloo PD site 17,988 8,000 15,000
Alternate Bid 1B: Install larger generator at 34,620
Waterloo PD site 53,350 45,000 34,500
Alternate Bid 1C: Reduced tower design at 5,700
Waterloo PD site 5,000 2,000
Total Alternate Bids
71,338 58,000 51,500 50,990
Grand Total
1,615,600 1,356,000 1,028,500 1,346,270
Unit Prices
Removal. Reinforced concrete tower
foundation removal beyond 57 cubic yards -
Amount per cubic yard
Commence Work on or after
Substantially complete all work on or before
Fully complete all work on or before
Subcontractor/Supplier Names
Tower Manufacturer
Tower Erection
Electrical/Grounding
Site/Civil
Fencing
Generator Supplier
Tower & Shelter Foundations
400.00
7/18/2016
12/15/2016
5/15/2017
Sabre
Structural Tower Service
SCS Electric
Helmin Construction
Sturctural Tower Service
Cummins
Helmin Construction
400.00
7/18/2016
12/15/2016
5/15/2017
NELLO
Elite Wireless
K & W Electric
K & W Electric
Miller Fence
3E
Todd VanDorn Constructil Murphy Tower
300.00
7/18/2016
12/15/2016
5/15/2017
200.00
7/18/2016
12/15/2016
5/15/2017
Sabre Tower Valmont Structures, Inc.
Murphy Tower Tower Systems, Inc.
Tri -City Electric Co/Tower
Modern Elec/Murphy Towi Systems, Inc.
Murphy Tower Tower Systems, Inc.
Murphy Tower/ D&N Miller Fence
Titan Energy Kohler
Tower Systems, Inc.
COUNCIL MEETING 7/11/2016
Name
Address/Business Topic
Aaron Stacy Roberts (tentative)
411 Almond Unresolved Concerns/Harrassment