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HomeMy WebLinkAbout06/27/2016THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, June 27, 2016 5:30 PM CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) time for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Prayer or Moment of Silence Pledge of Allegiance Mayor Quentin Hart Agenda, as proposed or amended. Minutes of June 20, 2016, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Resolution setting date of public hearing as July 18, 2016 and date of bid opening as July 14, 2016 for the FY17 Seal Coat Program, and instruct City Clerk to publish notice of bid document and specifications. Submitted By: Mark Rice, Public Works Director 3. Resolution approving request from Beverly Frost for a waiver for a concrete driveway to be located at 803 Wisconsin Street and authorizing the construction of a concrete driveway and placing a driveway or sidewalk on City right of way on an unimproved street. Submitted By: Eric Thorson, PE, City Engineer 4. Request from John Hoppes for a waiver for a concrete driveway located at 145 Lichty Blvd with the elimination of the sidewalk section due to the inability to meet grade requirements. Submitted By: Eric Thorson, PE, City Engineer 5. Request from Alexsandria Rus for a waiver for a concrete driveway located at 620 Cedar Bend Street with the elimination of the sidewalk section due to the inability to meet grade requirements. Submitted By: Eric Thorson, PE, City Engineer 6. Request from Valda Henderson for a waiver for a concrete driveway located at 749 Willow Street with the elimination of the sidewalk section due to the inability to meet grade requirements. Submitted By: Eric Thorson, PE, City Engineer 7. Resolution authorizing the fund transfers outlined below to comply with state law: r r r r ;TO ;FROM ;AMOUNT ;PURPOSE General Fund Trust & Agency $6,314,327.00 Employee Fund benefits General Fund Trust & Agency Fund '$623,318.10 Emergency levy Debt Service General Fund $49,478.00 Fund Tax Increment r r Debt Service $2,615,600.67 Financing Fund Fund Debt Service Fund Sewer Fund 'General Fund Five Sullivan Brothers Convention Center debt retirement TIF share of General Obligation principal and Interest Sewer Fund '$3,337,285.09 Sewer share of General Obligation principal and interest Debt Service $527,285.79 Fund Sewer portion of General Obligation bonds refunded in June 2016 Tax Increment '$40,000.00 Financing Fund General Fund Tax Increment Financing Fund General Fund r Capital Projects Fund Reimburse General Fund for services provided by Main Street $50,000.00 Reimburse General Fund for administrative expenses provided for TIF projects Tax Increment $49,000.00 Financing Fund Reimburse General Fund for services provided by the Greater Cedar Valley Alliance and UNI Tax Increment Financing Fund $734,031.74 San Maman property acquisitions Capital Projects Tax Increment $750,000.00 San Marnan Fund Capital Projec Fund Financing Fund economic development grants s Tax Increment $3,700.00 San Marnan 'Financing Fund appraisal and grant writing services Capital Projects Tax Increment Fund Financing Fund C▪ apital Projects Fund Capital Projects Fund C• apital Projects Fund Capital Projects Fund Tax Increment Financing Fund !Tax Increment Financing fund Tax Increment Financing Fund Tax Increment ;Financing Fund 27,895.59 :San Marnan site `certification services $33,786.00 San Marnan Fisher Drive sanitary sewer extension $1,299,097.00T_ NE site property acquisitions $685,080.83 NE Site sanitary sewer extension $895,339.50 Martin Road economic development grants Capital Projects Fund Capital Projects Fund Capital Projects ;Fund :Capital Projec :Fund Tax Increment $648,751.81 MidPort Financing Fund economic development grants Tax Increment $38,440.00 MidPort sanitary sewer extension ;$45,518.31 MidPort Blvd. Extension Phase III Tax Increment $455,174.00 MidPort Financing Fund 'Tax Increment Financing Fund Financing Fund property acquisitions --r Capital Projects Tax Increment $10,030.64 MidPort/Logan 'Fund Financing Fund merger services Capital Projects Tax Increment ! $1,669.03 MidPort FM :Fund Financing Fund property release request Capital Projects Tax Increment 'Fund Financing Fund $2,789.34 MidPort grant - writing services Submitted By: Michelle Weidner, Chief Financial Officer B. Motion to approve the following: 1. TRAVEL REQUESTS a. Brian Rath, Treatment Operations Supervisor Class/Meeting: 2016 Annual Wastewater Conference Destination: Cedar Rapids, IA Dates: July 25-26, 2016 Amount not to exceed: $135.00 2. LIQUOR LICENSES a. Kwik Stop 3, 1104 Washington Street Class: B Wine / C Beer / E Liquor Renewal Application Includes Sunday Expiration Date: 7/14/2017 b. Lighthouse Lounge, 1307 W. 5th Street Class: C Liquor Renewal Application Includes Sunday Expiration Date: 6/28/2017 3. Cigarette/Tobacco Permit Renewal Applications B&B EAST BAMBOO RIDGE CAMPGROUND BROADWAY LIQUOR CASEY'S 218 PUB CASEY'S GENERAL STORE #2427 CASEY'S GENERAL STORE #2866 CASEY'S GENERAL STORE #2867 CASEY'S GENERAL STORE #2879 CASEY'S GENERAL STORE #2880 CORK'S GROCERY CROSSROADS BP DOLLAR GENERAL STORE #10073 DOLLAR GENERAL STORE tt'1698 DOLLAR GENERAL STORE #7136 DOLLAR GENERAL STORE #7162 EDO'S SPORTS BAR EXPRESS FOODS FAMILY DOLLAR #10944 FAMILY DOLLAR #1424 FAMILY DOLLAR #5600 FAREWAY #951 HOMETOWN FOODS HY-VEE CONVENIENCE STORE #4 1615 BISHOP AVE 4550 HESS RD 821 BROADWAY ST 4014 UNIVERSITY AVE 3035 LOGAN AVE 51 E. TOWER PARK DR 2424 RANCHERO RD 3260 UNIVERSITY AVE 1604 LA PORTE RD 1956 LAFAYETTE ST 2035 E. MITCHELL AVE 3815 UNIVERSITY AVE 2935 LOGAN AVE 66 E. TOWER PARK DR 820 W 5TH ST 110 E 11TH ST 200 BROADWAY ST 2206 KIMBALL AVE 1120 FRANKLIN ST 611 BROADWAY ST 40 W. SAN MARNAN DR 1010 E. MITCHELL AVE 3700 UNIVERSITY AVE HY-VEE FOOD STORE #1 HY-VEE FOOD STORE #2 HY-VEE FOOD STORE #3 HY-VEE FOOD STORE tt/l HY-VEE GAS #2 HY-VEE GAS #3 HY-VEE WINE & SPIRITS #1 INDEPENDENCE LIQUOR & FOOD JIM LIND SERVICE JIM'S FOOD JOHN'S TOBACCO OUTLET KARMA BAR KING STAR K -MART #/1158 KUM & GO #211 KUM & GO #212 KWIK STAR #229 KWIK STAR #380 KWIK STAR #715 KWIK STAR #722 KWIK STAR #723 KWIK STAR #724 KWIK STAR #732 KWIK STOP #3 KWIK STOP #4 LIQUOR AND TOBACCO OUTLET LOCKER ROOM LOUNGE LOGAN CONVENIENCE STORE METRO MART #1 METRO MART ttil NATIONAL CIGAR STORE NEIGHBORHOOD MART NEW STAR NEW STAR ANSBOROUGH NEW STAR LIQUOR NEW STAR LIQUOR PRIME MART #1 PRIME MART #3 PRIME MART #5 2834 ANSBOROUGH AVE 2181 LOGAN AVE 1422 FLAMMANG DR 4000 UNIVERSITY AVE 2221 LOGAN AVE 1512 FLAMMANG DR 2126 KIMBALL AVE 1761 INDEPENDENCE AVE 230 E. RIDGEWAY AVE 437 SULLIVAN AVE 1848 W. AIRLINE HWY 309 W 4TH ST 127 JEFFERSON ST 3810 UNIVERSITY AVE 1976 FRANKLIN ST 117 E. SAN MARNAN DR 1717 E. SAN MARNAN DR 506 W 9TH ST 1636 W 4TH ST 1214 FRANKLIN ST 707 BROADWAY ST 1105 CEDAR BEND DR 324 FLETCHER AVE 1104 WASHINGTON ST 515 BROADWAY ST 2844 UNIVERSITY AVE 1918 HAWTHORNE AVE 735 LOGAN AVE 3201 W 4TH ST 2332 FALLS AVE 617 SYCAMORE ST 2100 LAFAYETTE ST 315 FLETCHER AVE 1459 ANSBOROUGH AVE 1625 W 4TH ST 1309 LAFAYETTE ST 3535 MARIGOLD DR 1008 LA PORTE RD 508 BROADWAY ST RAY'S SUPERMARKET S.A.C.'S NEIGHBORHOOD PUB SAM'S CLUB #6514 SPEEDY MART SPENCER GIFTS SYCAMORE CONVENIENCE THE ISLE CASINO TOBACCO OUTLET PLUS #500 VIBE CAFE LOUNGE VIDCYCLE WS, INC WALGREENS #10855 WALGREENS #3590 WALGREENS #7455 WAL-MART #1496 WEST SIDE LIQUOR WISHBONE SMITTY'S BAR Submitted By: Suzy Schar FRANKLIN ST 2000 HAWTHORNE AVE 210 E. TOWER PARK DR 926 LINN ST 2060 CROSSROADS CENTER 619 SYCAMORE ST 777 ISLE OF CAPRI BLVD 1803 LAPORTE RD 726-728 LOGAN AVE 1205 E. SAN MARNAN DR 501 N. ELK RUN RD 1850 LOGAN AVE 3910 UNIVERSITY AVE 111 W. RIDGEWAY AVE 1334 FLAMMANG DR 919W5TH ST 201 W 18TH ST 709 JEFFERSON ST res, City Clerk/HR Director 4. Bonds PUBLIC HEARINGS 2. Request to vacate sell and convey certain tracts of land formerly portions of West San Marnan Drive right-of-way. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No Comments on File. Motion to close hearing and receive and file oral and written comments and recommendations of approval of Planning, Programming and Zoning Commission. Motion to receive and file and instruct the City Clerk to read bids and refer to Community Planning & Development Director for review. Motion to receive, file and consider and pass for the first time an Ordinance approving a request to vacate certain tracts of land formerly portions of West San Marnan Drive right-of-way. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt the Ordinance. Submitted By: Noel Anderson, Community Planning & Development Director 3. Adoption of the FY 2017-2021 Capital Improvements Program for the City of Waterloo. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING -No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution adopting the FY 2017-2021 Capital Improvements Program. Submitted By: Noel Anderson, Community Planning and Development Director 4. FY 2016 Lower Plaza Fencing Project Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING --No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to Leisure Services for review. Submitted By:Travis Nichols, Facilities/Project Manager, Leisure Services 5. Hawkeye Lift Station Wet Well Rehabilitation Project, Contract No. 911 Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to City Waste Management Department for review Submitted By: Steven Hoambrecker, Director, Waste Management Services 6. FY -2016 Rehabilitate and Remark Airfield Pavements, Federal Aviation Administration, Airport Improvement Program, 3-19-0095-0045, Contract No: 912 Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING --No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to Airport Director for review. Submitted By: Keith Kaspari, Director of Aviation RESOLUTIONS 7. Resolution approving final payment to Modern Builders, Inc., in the amount of $18,910.00, and accepting project completion in conjunction with the Waterloo Regional Airport, Rehabilitate T -Hangar Row A— Roofing and Siding Improvement Project, IDOT Office of Aviation Project No: 9I130ALO200 Contract No: 14132. Submitted By: Keith Kaspari, Director of Aviation 8. Resolution supporting the application by Black Hawk Contracting & Development Co. for the Iowa Workforce Housing Tax Incentives Program to construct four new single family homes in Waterloo, located on Madison Street, Lafayette Street and Newton Street. Submitted By: Noel Anderson, Community Planning & Development Director 9. Resolution approving Professional Service Agreement with Shive-Hattery, Inc. of Cedar Rapids, Iowa in the amount not to exceed $18,000.00 for Traffic/Transportation Engineering, Surveying, Design and Drafting for the installation of traffic signals at the intersection of Dubuque Road and Osage Avenue, Project No. TOF-252(745) and authorize Mayor to execute said document. Submitted By:Sandie Greco, Traffic Operations Superintendent 10. Resolution approving the request by Iowa Heartland Habitat for Humanity for the 14 -lot preliminary plat of Irving Square Addition, located at the former Irving Elementary School at the corner of Hawthorne Avenue and W 6th Street. Submitted By: Noel Anderson, Community Planning & Development Director 11. Resolution affirming the decision by the Airport Board of Waterloo Regional Airport for the approval of an Eight (8) Year Fixed Base Operator (FBO) Agreement between the City of Waterloo and Livingston Aviation, Inc. for the term July 1, 2016 and ending June 30, 2024. Submitted By:Keith Kaspari, Director of Aviation 12. Resolution affirming the decision by the Airport Board of Waterloo Regional Airport for an increase in rates and fees between the City of Waterloo, Iowa, and the General Services Administration for office and storage space occupied by the Department of Homeland Security and the Transportation Security Administration for personnel assigned to the Waterloo Regional Airport, for a five (5) year term, with 2 -Years Firm, of an agreement effective November 1, 2016 thru October 31, 2021. Submitted By: Keith Kaspari, Director of Aviation 13. Resolution approving contract with the Cedar Valley Jaycees for the 83rd Annual Greater Cedar Valley Jaycees Waterloo Open Golf Classic, with a rental payment to the City in the amount of $3,000.00, and authorize Mayor and City Clerk to execute said documents. Submitted By: JB Bolger, Golf & Downtown Area Maintenance Manager 14. Resolution affirming the decision by the Airport Board of Waterloo Regional Airport for an increase in rates and fees between the City of Waterloo, Iowa, and American Airlines for an increase in landing fee rates for aircraft, and an increase in terminal lease space occupied by airline personnel. Submitted By: Keith Kaspari, Director of Aviation 15. Resolution approving FY2017 changes in fees from the Cedar Bend Humane Society for Animal Control Services. Submitted By:Sandie Greco, Traffic Operations Superintendent 16. Resolution authorizing the City Clerk to certify against certain parcels for unpaid Commercial Inspection Fees and Rental Property Inspection Fees. Submitted By: Suzy Schares, City Clerk OTHER COUNCIL BUSINESS 17. Exception to Burning Yard Waste Motion to approve Exception to Burning Yard Waste Application of Tom Abbas to burn prairie and native grasses on approximately 150' x 175' x 200' triangular shape during October or November 2016 (weather permitting). Submitted By: Pat Treloar, Chief of Fire Services ORAL PRESENTATIONS EXECUTIVE SESSION Motion to adjourn to Executive Session 18. Executive Session Discussion of an employee, as requested by the employee, pursuant to Iowa Code Section 21.5(1)(i)(2016). Motion to adjourn Executive Session ADJOURNMENT Motion to adjourn. Suzy Schares, CMC City Clerk/Human Resource Director MEETINGS 4:10 p.m. Council Work Session, Harold E. Getty Council Chambers 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Communication from the Public Works Department on the notice of the conclusion of employment for Greg Cox, mechanic, effective May 30, 2016 with recommendation of approval of the payout of $7,355.17 for unused benefits. 2. Communication from the Waterloo Public Library on the notice of the conclusion of employment for Mary Elliott, Library Ade, effective June 7, 2016 with the recommendation of approval for the payout of $4,947.80 for unused benefits. 3. Airport Board Meeting Minutes, April 26, 2016. 4. Airport Board Meeting Minutes, May 24, 2016. 5. Community Development Board Meeting Minutes of May 17, 2016. City of Waterloo Finance Committee Open Invoice Report For June 27 2016 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, June 24, 2016 EFF Transactions: Add Wellmark weekly claims Add Home Depot I Subtotal - as of Monday, June 27, 2016 Workers Compensation Issued by TPA Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Payroll 1Bill Payment Total - Monday, June 20, 2016 Payment to Council members or related entities: 2,127,436.89 127, 968.05 3,312.79 2,258,717.73 5,688.42 1,043.38 342,169.92 1,634,284.69 4,241,904.14 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Brian Rath -Treatment Opratios Supervisor NAME OF CLASS / MEETING: 2016 Annual Wastewater Conference Kirkwood Continuing Education Trng Ctr DEPARTURE DATE: July 25, 2016 FINANCE DEPT. LINE ITEM USED FY??O/, BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE STAFF ONLY 4366 j--CJL i35— 2mow 6 Ori.inal - Clerk/Finance Co. - De..rtment DATE: June 22, 2016 DESTINATION: Cedar Rapids DEPARTURE POINT IF NOT WATERLOO: PURPOSE OF TRAVEL/TRAINING: Training and CEUs RETURN DATE: July 26, 2016 DATE(S) OF MEETING: July 25-26, 2016 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE x COST $ YES NO DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 135.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 135.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 520-14-5200-1346 GRANT REIMBURSABLE YES NO YES NO TOTAL: $ 135.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE (2.--2-1 K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST n't 12A/T‘Li_— MAYOR 7/1 DATE Kirkwood Community College Continuing Education Phone -In Registration PO Box 2068 Cedar Rapids, IA 52406-2068 Sponsorship Billing Authorization Form - Non -Credit Programs Please complete and fax or mail to Phone -In Registration at (319)398-7185 prior to the start of your class. Date: June 22, 2016 We authorize Kirkwood Community College Continuing Education to bill our company for the below listed student and class(es). We will assume responsibility for tuition. Student name: Brian Rath PIe Student address: Street: 1818 Hawthorne Drive City: Cedar Falls state: IA Zip: 50613 Phone: 319-215-8716 Student Gender: male Student Email address: rbeemer@aol.com Student SSN or Kirkwood ID #: Date of Birth: 10/3/55 Course # Class Title Class Dates Class Tuition ETRC 2000-80796 Annual Wastewater Conference July 25-26, 2016 $135.00 ......,....J ..L_ L:11 .__ ..1.. _ 1_11_. _._. ame and address: Company name: City of Waterloo Waste Management Services Attention: Evelyn Russell Address: 3505 Easton Ave Waterloo, IA 50702 Email Address: evelyn.russell@waterloo-ia.org Phone: 319-291-4553 If you would like to pay by company credit card and not be billed please provide: 0 Mastercard 0 Visa 0 Discover Card Holder Name: Card Billing Address: CC#: Expiration Date: / If this bill remains unpaid at the end of the class, the charges will revert back to the student's account and he/she will be held accountable. The student will not receive CEU's or transcripts and will not be allowed to register until the account is paid in full. Please note: Under the Federal Right to Privacy Act, Kirkwood Community College cannot disclose any student information without the written consent (on a separate form) of the student. Student Signature (required) Authorized Company Signer's printed name Authorized signature (required) Zimbra Zimbra Class registration receipt for Kirkwood Community College From : Kirkwood Community College <contactce@kirkwood.edu> Subject : Class registration receipt for Kirkwood Community College To : brianrh2o@cfu.net Reply To : contactce@kirkwood.edu Page 1 of 2 brianrh2o@cfu.net Mon, Jun 20, 2016 04:18 PM Transaction Receipt Kirkwood Community College 6301 Kirkwood Blvd SW , Cedar Rapids, IA 52404 Transaction Date 06/20/2016 Transaction ID 296269 Registration ID Course/Class Number Student Name (ID) 428997 ETRC- 2000 /80796 Rath, Brian (27413) Class Name/Date(s)/Time/Item Annual Wastewater Conference Multiple Schedule Schedule Information: 11 ISU ucuonai Method Dates Class Days Times Location Instructors) ClassRoom 7/25/2016-7/25/2016 Weekly - Mon 8:00 AM - 4:30 PM ClassRoom 7/25/2016-7/25/2016 Weekly - Mon 8:00 AM - 4:30 PM ClassRoom 7/26/2016-7/26/2016 Weekly - Tue 8:00 AM - 12:30 PM Cedar Rapids, Kirkwood Continuing Education Training Center , Room: 1202 Kim Fensterman Cedar Rapids, Kirkwood Continuing Education Training Center , Room: 1206 Kim Fensterman Cedar Rapids, Kirkwood Continuing Education Training Center , Room: 1202 Kim Fensterman :lassRoom 7/26/2016-7/26/2016 Weekly - Tue Cedar Rapids, Kirkwood Continuing 8:00 AM - 12:30 PM Education Training Center , Room: 1206 Kim Fensterman Amount https://webmail.cfu.net/h/printmessage?id=C:-17380&tz=America/Chicago 6/22/2016 Zimbra Transaction Amount Page 2 of 2 Class Cost $135.00 $135.00 Payment Method Credit card Visa No. x00000000000c8583 $135.00 https://webmail.cfu.net/h/printmessage?id=C:-17380&tz=America/Chicago 6/22/2016 Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-503 RESOLUTION SETTING DATE OF PUBLIC HEARING AS JULY 18, 2016 AND DATE OF BID OPENING AS JULY 14, 2016 FOR THE FY17 SEAL COAT PROGRAM, AND INSTRUCT THE CITY CLERK TO PUBLISH SAID NOTICE. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Director of Public Works of said City to prepare proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the FY17 Seal Coat Program, in the City of Waterloo, Iowa, and WHEREAS, said Director of Public Works did file said specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the FY17 Seal Coat Program for the Public Works Department. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed specifications, bid document, form of contract, estimate of cost, etc., in conjunction with the FY17 Seal Coat Program for the Public Works Department, in the City of Waterloo, Iowa, be, and the same are hereby, preliminarily approved as filed. PASSED AND ADOPTED this 27th day of June, 2016. Quentin Hart, Mayor ATTEST: Kelley Fele Deputy City Clerk Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-508 RESOLUTION AUTHORIZING FUND TRANSFERS. TO FROM AMOUNT PURPOSE General Fund Trust & Agency Fund $6,314,327.00 Employee benefits General Fund Trust & Agency Fund $623,318.10 Emergency levy Debt Service Fund General Fund $49,478.00 Five Sullivan Brothers Convention Center debt retirement Tax Increment Financing Fund Debt Service Fund $2,615,600.67 TIF share of General Obligation principal and Interest Debt Service Fund Sewer Fund $3,337,285.09 Sewer share of General Obligation principal and interest Sewer Fund Debt Service Fund $527,285.79 Sewer portion of General Obligation bonds refunded in June 2016 General Fund Tax Increment Financing Fund $40,000.00 Reimburse General Fund for services provided by Main Street General Fund Tax Increment Financing Fund $50,000.00 Reimburse General Fund for administrative expenses provided for TIF projects General Fund Tax Increment Financing Fund $49,000.00 Reimburse General Fund for services provided by the Greater Cedar Valley Alliance and UNI Capital Projects Fund Tax Increment Financing Fund $734,031.74 San Marnan property acquisitions Capital Projects Fund Tax Increment Financing Fund $750,000.00 San Marnan economic development grants Capital Projects Fund Tax Increment Financing Fund $3,700.00 San Marnan appraisal and grant writing services Capital Projects Fund Tax Increment Financing Fund $27,895.59 San Marnan site certification services Capital Projects Fund Tax Increment Financing Fund $33,786.00 San Marnan Fisher Drive sanitary sewer extension Capital Projects Fund Tax Increment Financing fund $1,299,097.00 NE site property acquisitions Capital Projects Fund Tax Increment Financing Fund $685,080.83 NE Site sanitary sewer extension Capital Projects Fund Tax Increment Financing Fund $895,339.50 Martin Road economic development grants Capital Projects Fund Tax Increment Financing Fund $648,751.81 MidPort economic development grants Capital Projects Fund Tax Increment Financing Fund $38,440.00 MidPort sanitary sewer extension Capital Projects Fund Tax Increment Financing Fund $45,518.31 MidPort Blvd. Extension Phase III Resolution No. 2016-508 Page 2 Capital Projects Fund Tax Increment Financing Fund $455,174.00 MidPort property acquisitions Capital Projects Fund Tax Increment Financing Fund $10,030.64 MidPort/Logan merger services Capital Projects Fund Tax Increment Financing Fund $1,669.03 MidPort FAA property release request Capital Projects Fund Tax Increment Financing Fund $2,789.34 MidPort grant -writing services BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the following transfers be made during the fiscal year ending June 30, 2016. PASSED AND ADOPTED this 27th day of June, 2016. ATTEST: 1 .de,i61,-- Kelley Felle Deputy City Clerk Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-509 RESOLUTION ADOPTING THE FY 2017-2021 CAPITAL IMPROVEMENTS PROGRAM. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA that the Fiscal Year 2014-2018 Capital Improvements Program for the City of Waterloo, Iowa, is hereby approved. PASSED AND ADOPTED this 27th day of June, 2016. ATTEST: a aaL/L_.�.�� elley Felc e Deputy City Clerk Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-510 RESOLUTION CONFIRMING APPROVAL OF SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE FY 2016 LOWER PLAZA FENCING PROJECT. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Leisure Services Director of said City to prepare proposed plans, specifications, form of contract, etc., in conjunction with the FY 2016 Lower Plaza Fencing Project, in the City of Waterloo, and WHEREAS, said Leisure Services Director did file said plans, specifications, form of contract, etc., in conjunction with the FY 2016 Lower Plaza Fencing Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said proposed plans, specifications, form of contract, etc., in conjunction with the FY 2016 Lower Plaza Fencing Project, are hereby approved. PASSED AND ADOPTED this 27th day of June, 2016. Quentin Hart, Mayor ATTEST: Deputy City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-511 RESOLUTION AUTHORIZING TO PROCEED WITH THE FY 2016 LOWER PLAZA FENCING PROJECT. WHEREAS, by Resolution No. 2016-510, plans, specifications, form of contract, etc., in conjunction with the FY 2016 Lower Plaza Fencing Project, have been approved and adopted by this Council after the public hearing on June 27, 2016 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said specifications. PASSED AND ADOPTED this 27th day of June, 2016. Quentin Hart, Mayor ATTEST: Kelley Fel hle Deputy City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-512 RESOLUTION CONFIRMING APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH HAWKEYE LIFT STATION WET WELL REHABILITATION PROJECT, CONTRACT NO. 911. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the City Engineer of said city to prepare proposed plans, specifications, form of contract, etc., in conjunction with Hawkeye Lift Station Wet Well Rehabilitation Project, Contract No. 911, in the City of Waterloo, Iowa, and WHEREAS, said City Engineer did file said preliminary plans, specifications, form of contract, etc., in conjunction with Hawkeye Lift Station Wet Well Rehabilitation Project, Contract No. 911, and WHEREAS, a public hearing, upon notice, was held on June 27, 2016. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said approval plans, specifications, form of contract, etc., in conjunction with Hawkeye Lift Station Wet Well Rehabilitation Project, Contract No. 911, in the City of Waterloo, Iowa, are hereby approved. PASSED AND ADOPTED this 27th day of June, 2016. Quentin Hart, Mayor ATTEST: Kelley Fele Deputy Ci ' lerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-513 RESOLUTION AUTHORIZING TO PROCEED WITH HAWKEYE LIFT STATION WET WELL REHABILITATION PROJECT, CONTRACT NO. 911. WHEREAS, by Resolution No. 2016-512, plans, specifications, form of contract, etc., in conjunction with Hawkeye Lift Station Wet Well Rehabilitation Project, Contract No. 911, have been approved and adopted by this Council after the public hearing on June 27, 2016 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said specifications. PASSED AND ADOPTED this 27th day of June, 2016. Quentin Hart, Mayor ATTEST: Kelley Fel. le Deputy City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-514 RESOLUTION CONFIRMING APPROVAL OF SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE FY -2016 REHABILITATE AND REMARK AIRFIELD PAVEMENTS, FEDERAL AVIATION ADMINISTRATION, AIRPORT IMPROVEMENT PROGRAM, 3-19-0095-0045, CONTRACT NO. 912. WHEREAS, the City Council of the City of Waterloo, Iowa, heretofore instructed the Airport Director of said city to prepare proposed specifications, bid document, form of contract, etc., in conjunction with FY -2016 Rehabilitate and Remark Airfield Pavements, Federal Aviation Administration, Airport Improvement Program, 3-19-0095-0045, Contract No. 912, in the City of Waterloo, Iowa, and WHEREAS, said Airport Director did file said proposed specifications, bid document, form of contract, etc., in conjunction with FY -2016 Rehabilitate and Remark Airfield Pavements, Federal Aviation Administration, Airport Improvement Program, 3-19-0095-0045, Contract No. 912, and WHEREAS, a public hearing, upon notice, was held on June 27, 2016. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that said approval of proposed specifications, bid document, form of contract, etc., in conjunction with FY -2016 Rehabilitate and Remark Airfield Pavements, Federal Aviation Administration, Airport Improvement Program, 3-19-0095-0045, Contract No. 912, in the City of Waterloo, Iowa, are hereby approved. PASSED AND ADOPTED this 27th day of June, 2016. Quentin Hart, Mayor ATTEST: e ley Fel le Deputy City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-515 RESOLUTION CONFIRMING APPROVAL OF SPECIFICATIONS, BID DOCUMENT, FORM OF CONTRACT, ETC., IN CONJUNCTION WITH THE FY -2016 REHABILITATE AND REMARK AIRFIELD PAVEMENTS, FEDERAL AVIATION ADMINISTRATION, AIRPORT IMPROVEMENT PROGRAM, 3-19-0095-0045, CONTRACT NO. 912. WHEREAS, by Resolution No. 2016-514, specifications, bid document, form of contract, etc., in conjunction with FY -2016 Rehabilitate and Remark Airfield Pavements, Federal Aviation Administration, Airport Improvement Program, 3-19-0095-0045, Contract No. 912, have been approved and adopted by this Council after the public hearing on June 27, 2016 as prescribed by statute. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that it is deemed advisable and necessary and it is so ordered on motion by this Council that the said project proceed in accordance with said specifications. PASSED AND ADOPTED this 27th day of June, 2016. Quentin Hart, Mayor ATTEST: Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-516 RESOLUTION APPROVING FINAL PAYMENT TO MODERN BUILDERS, INC., IN THE AMOUNT OF $18,910.00, AND ACCEPTING PROJECT COMPLETION IN CONJUNCTION WITH THE WATERLOO REGIONAL AIRPORT, REHABILITATE T - HANGAR ROW A — ROOFING AND SIDING IMPROVEMENT PROJECT, IDOT OFFICE OF AVIATION PROJECT NO: 9I130AL0200 CONTRACT NO: 14132. WHEREAS, Modern Builders, Inc., of Janesville, Iowa, performed work on the Waterloo Regional Airport, Rehabilitate T -Hangar Row A — Roofing and Siding Improvement Project, IDOT Office of Aviation Project No. 9I130AL0200 Contract No. 14132, in the City of Waterloo, Iowa, and WHEREAS, Modern Builders, Inc. has completed the aforementioned project in accordance with the project plans and specifications. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Certificate of Completion and recommendation of acceptance of work performed are hereby approved and the final payment to Modern Builders, Inc., in the amount of $18,910.00, is hereby authorized. PASSED AND ADOPTED this 27th day of June, 2016. ATTEST: Kelley Fel Deputy Ci le Clerk L Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-517 RESOLUTION SUPPORTING THE APPLICATION BY BLACK HAWK CONTRACTING & DEVELOPMENT CO. FOR THE IOWA WORKFORCE HOUSING TAX INCENTIVES PROGRAM TO CONSTRUCT FOUR NEW SINGLE FAMILY HOMES IN WATERLOO, LOCATED ON MADISON STREET, LAFAYETTE STREET AND NEWTON STREET. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the City of Waterloo supports the application by Black Hawk Contracting & Development Co. to the Iowa Workforce Housing Tax Incentives program to construct four new single family homes in Waterloo, located on Madison Street, Lafayette Street, and Newton Street. PASSED AND ADOPTED this 27th day of June, 2016. Quentin Hart, Mayor ATTEST: elley Felc e Deputy Ci lerk Prepared by Nancy Higby, Administrative Secretary, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291- 4323. RESOLUTION NO. 2016-525 RESOLUTION AUTHORIZING THE CERTIFICATION OF UNPAID COMMERCIAL INSPECTION FEES AND RENTAL PROPERTY INSPECTION FEES IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. WHEREAS, Iowa Code Section 364.17(5) allows municipalities to certify unpaid life safety and rental inspection fees to the benefited property as a lien. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the City Clerk be and the same hereby instructed to certify to the Black Hawk County Treasurer all unpaid life safety and rental inspection fees, as contained in the schedule now on file in the City Clerk's office. PASSED AND ADOPTED this 27th day of June, 2016. ATTEST: Kelley Deputy elchle ity Clerk Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-518 RESOLUTION APPROVING PROFESSIONAL SERVICE AGREEMENT WITH SHIVE-HATTERY, INC. OF CEDAR RAPIDS, IOWA IN THE AMOUNT NOT TO EXCEED $18,000.00 FOR TRAFFIC/TRANSPORTATION ENGINEERING, SURVEYING, DESIGN AND DRAFTING FOR THE INSTALLATION OF TRAFFIC SIGNALS AT THE INTERSECTION OF DUBUQUE ROAD AND OSAGE AVENUE, PROJECT NO. TOF-252(745) AND AUTHORIZE MAYOR TO EXECUTE SAID DOCUMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the Professional Services Agreement dated June 27, 2016, between Shive-Hattery, Inc. of Cedar Rapids, Iowa and the City of Waterloo, Iowa, in an amount not to exceed $18,000.00, for Traffic/Transportation Engineering, Surveying, Design and Drafting for the installation of traffic signals at the intersection of Dubuque Road and Osage Avenue, Project No. TOF-252(745), is hereby approved and the Mayor is authorized and directed to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 27th day of June, 2016. ATTEST: Kelley F- hie Deputy City Clerk Quentin Hart, Mayor -141747 l � Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-519 RESOLUTION APPROVING THE REQUEST BY IOWA HEARTLAND HABITAT FOR HUMANITY FOR THE 14 -LOT PRELIMINARY PLAT OF IRVING SQUARE ADDITION, LOCATED AT THE FORMER IRVING ELEMENTARY SCHOOL AT THE CORNER OF HAWTHORNE AVENUE AND W 6TH STREET. WHEREAS, on this 27th day of June, 2016, at a regular meeting of the City Council of the City of Waterloo, Iowa, the 14 -lot preliminary plat of Irving Square Addition, located at the former Irving Elementary School at the corner of Hawthorne Avenue and W 6th Street, in the City of Waterloo, Black Hawk County, Iowa, was presented for approval, and WHEREAS, said Preliminary Plat has been previously submitted to and has been approved by the Waterloo City Planning, Programming and Zoning Commission, and WHEREAS, said Preliminary Plat has been considered and should receive approval of this Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the 14 -lot preliminary plat of Irving Square Addition, located at the former Irving Elementary School at the corner of Hawthorne Avenue and W 6th Street, in the City of Waterloo, Black Hawk County, Iowa is hereby approved and the Mayor and City Clerk are authorized and directed to certify and affix their signatures to said resolution. PASSED AND ADOPTED this 27th day of June, 2016. ATTEST: Kelley Fele e Deputy City Clerk Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-520 RESOLUTION AFFIRMING THE DECISION BY THE AIRPORT BOARD OF WATERLOO REGIONAL AIRPORT FOR THE APPROVAL OF AN EIGHT (8) YEAR FIXED BASE OPERATOR (FBO) AGREEMENT BETWEEN THE CITY OF WATERLOO AND LIVINGSTON AVIATION, INC. FOR THE TERM JULY 1, 2016 AND ENDING JUNE 30, 2024. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA that the decision by the Airport Board of Waterloo Regional Airport for the approval of an Eight (8) Year Fixed Base Operator (FBO) Agreement between the City of Waterloo and Livingston Aviation, Inc. for the term July 1, 2016 and ending June 30, 2024, is hereby affirmed. PASSED AND ADOPTED this 27th day of June, 2016. uentin Hart, Mayor ATTEST: kditAtk5e,bd-- Kelley Felghle Deputy City Clerk Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-521 RESOLUTION AFFIRMING THE DECISION BY THE AIRPORT BOARD OF WATERLOO REGIONAL AIRPORT FOR AN INCREASE IN RATES AND FEES BETWEEN THE CITY OF WATERLOO, IOWA, AND THE GENERAL SERVICES ADMINISTRATION FOR OFFICE AND STORAGE SPACE OCCUPIED BY THE DEPARTMENT OF HOMELAND SECURITY AND THE TRANSPORTATION SECURITY ADMINISTRATION FOR PERSONNEL ASSIGNED TO THE WATERLOO REGIONAL AIRPORT, FOR A FIVE (5) YEAR TERM, WITH 2 -YEARS FIRM, OF AN AGREEMENT EFFECTIVE NOVEMBER 1, 2016 THRU OCTOBER 31, 2021. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA that the decision by the Airport Board of Waterloo Regional Airport for an increase in rates and fees between the City of Waterloo, Iowa, and the General Services Administration for office and storage space occupied by the Department of Homeland Security and the Transportation Security Administration for personnel assigned to the Waterloo Regional Airport, for a five (5) year term, with 2 -Years Firm, of an agreement effective November 1, 2016 thru October 31, 2021, is hereby affirmed. PASSED AND ADOPTED this 27th day of June, 2016. ATTEST: Kelley Feld' e Deputy City Clerk Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-522 RESOLUTION APPROVING CONTRACT WITH THE CEDAR VALLEY JAYCEES FOR THE 83RD ANNUAL GREATER CEDAR VALLEY JAYCEES WATERLOO OPEN GOLF CLASSIC, WITH A RENTAL PAYMENT TO THE CITY IN THE AMOUNT OF $3,000.00, AND AUTHORIZE MAYOR AND CITY CLERK TO EXECUTE SAID DOCUMENTS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA that the contract dated June 27, 2016, between the Cedar Valley Jaycees and the City of Waterloo, Iowa, for the 83rd Annual Greater Cedar Valley Jaycees Waterloo Open Golf Classic, with a rental payment to the City in the amount of $3,000.00, is hereby approved and the Mayor and City Clerk are authorized and directed to execute the same on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 27th day of June, 2016. ATTEST: Kelley Felc Deputy Citylerk Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-523 RESOLUTION AFFIRMING THE DECISION BY THE AIRPORT BOARD OF WATERLOO REGIONAL AIRPORT FOR AN INCREASE IN RATES AND FEES BETWEEN THE CITY OF WATERLOO, IOWA, AND AMERICAN AIRLINES FOR AN INCREASE IN LANDING FEE RATES FOR AIRCRAFT, AND AN INCREASE IN TERMINAL LEASE SPACE OCCUPIED BY AIRLINE PERSONNEL. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA that the decision by the Airport Board of Waterloo Regional Airport for an increase in rates and fees between the City of Waterloo, Iowa, and American Airlines for an increase in landing fee rates for aircraft, and an increase in terminal lease space occupied by airline personnel, is hereby affirmed. PASSED AND ADOPTED this 27th day of June, 2016. ATTEST: i // Kelley F:1 Me Deputy City Clerk Quentin Hart, Mayor Prepared by Kelley Felchle, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2016-524 RESOLUTION APPROVING FY2017 CHANGES IN FEES FROM THE CEDAR BEND HUMANE SOCIETY FOR ANIMAL CONTROL SERVICES. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, that the FY2017 changes in fees from the Cedar Bend Humane Society for Animal Control Services are hereby approved as follows: Service charge to Cedar Bend Humane Society: 2% fee Wildlife service charge: $48.00 per animal Litter fee: $48.00 per litter Litters for cats and dogs: $48.00 per animal PASSED AND ADOPTED this 27th day of June, 2016. f ------- Quentin Hart, Mayor ATTEST: elley Felctie Deputy Cit ' Clerk COUNCIL MEETING 6/27/2016 Name Address/Business Topic Curtis DeGroote 134 Spieker Present check to Mayor FY16 Lower Plaza Fencing Project Contract No. 915 June 23, 2016 Bid Tab Estimate: $ S� POC) Bid Security Required Bidder Bid Security Bid Amount Peterson Contractors Inc. Reinbeck, IA 5% $39,461.40 Youngblut Contracting Inc. Washburn, IA 5% $42,075.42 Chyma's Machine and Welding Shop, Inc. Toledo, IA 5% $28,384.26 Peters Construction Corp. Waterloo, IA 5% $36,663.23 Rehabilitate and Remark Airfield Pavements 2016 Federal Aviation Administration - Airport Improvement Program 3-19-0094-045 Contract No. 912 June 23, 2016 Bid Tab Estimate: Base - $597,685.00 Alt 1 - $148,600.00 Alt 2 - $188,500.00 Bid Security Required Bidder Bid Security Bid Amount Concrete Foundations, Inc. New Hampton, IA Base: $1,871,374.10 Alt 1: $54,085.00 Alt 2: $66,625.00 Cedar Valley Corp, LLC Waterloo, IA Base: $2,053,137.00 Alt 1: $54,085.00 Alt 2: $66,625.00 K. Cunningham Construction Co., Cedar Falls, IA Base: $2,582,750.20 Alt 1: $129,240.00 Alt 2: $164,580.00 Hawkeye Lift Station Wet Well Rehabilitation Project Contract No. 911 June 23, 2016 Bid Tab Estimate: $85,000 Bid Security Required Bidder Bid Security Bid Amount WRH, Inc. Amana, IA 5% $144,830.00 Abolt, Inc. Fort Madison, IA 5% $93,346.00 Ricklefs Excavating, Ltd. Anamosa, IA 5% $120,200.00 Item Coversheet Page 1 of 1 CITY OF WATERLOO Council Communication Resolution approving request from Beverly Frost for a waiver for a concrete driveway to be located at 803 Wisconsin Street and authorizing the construction of a concrete driveway and placing a driveway or sidewalk on City right of way on an unimproved street. City Council Meeting: 6/27/2016 Prepared: 6/22/2016 ATTACHMENTS: Description Type DW Waiver 803 Wisconsin St Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Resolution approving request from Beverly Frost for a waiver for a concrete driveway to be located at 803 Wisconsin Street and authorizing the construction of a concrete driveway and placing a driveway or sidewalk on City right of way on an unimproved street. Submitted By: Eric Thorson, PE, City Engineer Recommended for approval by the City Engineer. This waiver is needed because of placing a driveway or sidewalk on City right of way on an unimproved street. I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Legal Descriptions: ROLLING ACRES THE S 57.25 FT OF THE N 62.25 OF BLK 6 http://waterloo.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=5552 6/22/2016 WAIVER Date: Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: I hereby request a waiver to the driveway and sidewalk specifications for the construction of a e -,v( ,„P7�' driveway or sidewalk located at (concrete or asphalt) (-S This waiver is needed because of: (Address) special surface texture to be used on the concrete approach (i.e., exposed aggregate, brick stamped pattern, paving brick). elimination of the sidewalk section due to the inability to meet the grade requirements. elimination of the sidewalk section for asphalt driveways. placement of a driveway or sidewalk on City right-of-way on an unimproved street. Other: I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, I -f--r 21--- Printed Name bf Property Owner -Signature of Property Owner Item Coversheet Page 1 of 1 CITY OF WATERLOO Council Communication Request from Alexsandria Rus for a waiver for a concrete driveway located at 620 Cedar Bend Street with the elimination of the sidewalk section due to the inability to meet grade requirements. City Council Meeting: 6/27/2016 Prepared: 6/22/2016 ATTACHMENTS: Description Type DW Waiver 620 Cedar Bend St Cover Memo SUBJECT: Request from Alexsandria Rus for a waiver for a concrete driveway located at 620 Cedar Bend Street with the elimination of the sidewalk section due to the inability to meet grade requirements. Submitted by: Submitted By: Eric Thorson, PE, City Engineer Recommended Action: Recommended for approval by the City Engineer. Summary Statement: Background Information: Legal Descriptions: Attached is a request for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk specifications, Section 18, to be located at 620 Cedar Bend Street. I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. CEDAR BEND ADDITION LOT 5 BLK 1 In http://waterloo.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=5555 6/22/2016 Date: V/ [ . Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: WAIVER I hereby request a waiver to the driveway and sidewalk specifications for the construction of a ()V\ CVL -Q- driveway or sidewalk located at (concrete or asphalt) w20 Cedox c3zAck vV k.\(\ ub (Address) This waiver is needed because of: special surface texture to be used on the concrete approach (i.e., exposed aggregate, brick ed attern, paving brick elimination of the sidewalk section due to the inability to meet the grade requirements. imination- f-the--sid c section for asphalt - -rd tveways. placement of a driveway or sidewalk on City right-of-way on an unimproved street. Other: I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, Pc\--,\`-‘)\\(\ .\(\Q\ Printed Name of Property Owner Signature of Property Owner Item Coversheet Page 1 of 1 CITY OF WATERLOO Council Communication Request from John Hoppes for a waiver for a concrete driveway located at 145 Lichty Blvd with the elimination of the sidewalk section due to the inability to meet grade requirements. City Council Meeting: 6/27/2016 Prepared: 6/22/2016 ATTACHMENTS: Description Type DW Waiver 145 Lichty Blvd Cover Memo SUBJECT: Request from John Hooves for a waiver for a concrete driveway located at 145 Lichty Blvd with the elimination of the sidewalk section due to the inability to meet grade requirements. Submitted by: Submitted By: Eric Thorson, PE, City Engineer Recommended Action: Recommended for approval by the City Engineer. Summary Statement: Background Information: Legal Descriptions: Attached is a request for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk specifications, Section 18, to be located at 145 Lichty Blvd. There is a low flow water channel through the approach. I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. LICHTY ORANGE ADDITION LOT 12 http://waterloo.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=5553 6/22/2016 WAIVER Date: Y/ Z7(Zw2 Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: I hereby request a waiver to the driveway and sidewalk specifications for the construction of a driveway or sidewalk located at (concrete • r asphalt) This waiver is needed because of: (Address) special surface texture to be used on the concrete approach (i.e., exposed aggregate, brick stamped pattern, paving brick). ti elimination of the sidewalk section due to the inability to meet the grade requirements. elimination of the sidewalk section for asphalt driveways. placement of a driveway or sidewalk on City right-of-way on an unimproved street. Other: � �'� f l c� G, >'eihF<, (.14qc z I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, Jokry R 14Dep-es -- Printed Name of Property Owner Sign ture of Property Owner Item Coversheet Page 1 of 1 CITY OF WATERLOO Council Communication Request from Valda Henderson for a waiver for a concrete driveway located at 749 Willow Street with the elimination of the sidewalk section due to the inability to meet grade requirements. City Council Meeting: 6/27/2016 Prepared: 6/22/2016 ATTACHMENTS: Description Type D DW Waiver 749 Willow St Cover Itrno SUBJECT: Request from Valda Henderson for a waiver for a concrete driveway located at 749 Willow Street with the elimination of the sidewalk section due to the inability to meet grade requirements. Submitted by: Submitted By: Eric Thorson, PE, City Engineer Recommended Action: Recommended for approval by the City Engineer. Summary Statement: Background Information: Legal Descriptions: Attached is a request for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk specifications, Section 18, to be located at 749 Willow Street. I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. ROSE HILL FIRST ADDITION LOT 21 BLK 16 http://waterloo.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=5556 6/22/2016 WAIVER Date: _ 41— / (o Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: Edc3e o; )t%A Sfree4 -to exi s 1 n9 r 6 a-} 4-I,€ properk-7 line is ..tbouit 15" Slab ;S edge of sf-rtef. MS" above I hereby request a waiver to the driveway and sidewalk specifications for the construction of a �����;=� E� T� driveway or sidewalk located at (concrete or asphalt) (Address) This waiver is needed because of: Ft 30703 special surface texture to be used on the concrete approach (i.e., exposed aggregate, brick stamped pattern, paving brick). _ elimination of the sidewalk section due to the inability to meet the grade requirements. elimination of the sidewalk section for asphalt driveways. placement of a driveway or sidewalk on City right-of-way on an unimproved street. Other: I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, a /3 / /d -s6A Printed Name of Property Owner Signature of Property Owner CITY OF WATERLOO, IOWA CITY ATTORNEY'S OFFICE 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4327 Fax (319) 291-4286 June 22, 2016 Mayor Quentin Hart and City Council Members City Hall Waterloo, IA 50703 Dear Mayor Hart and Council Members: I have examined the bonds filed with the City Clerk/Auditor's Office up to the close of business on June 22, 2016. Of the ) bonds submitted,, were approved and were rejected, as shown on the attached list. Very truly yours, S \t/ Davis ' . Zellhoefer Waterloo City Attorney DRZ:sda CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Animal Surrenders June July August September October November December January February March April May Cat & Dog Litters 12 21 21 29 13 6 3 3 1 4 1 9 Wildlife Litters 5 1 2 1 0 0 0 0 0 0 1 3 Wildlife 6 9 8 14 6 8 4 1 6 4 7 18 Per Month TOTAL 23 31 31 "4. 19 14 4 i 8 9 30 FY 2016 - AVERAGE CAT & DOG LITTERS PER MONTH — 11 WITH APPROXIMATELY 3 PER LITTER $48.00 PER LITTER PER 2016 FY CONTRACT - $528 — AVERAGE PER MONTH $48.00 PER PUPPY/KITTEN — (3) PER 2017 FY CONTRACT - $1,584 — ESTIMATED AVERAGE PER MONTH FY 2016 - AVERAGE WILDLIFE LITTERS PER MONTH — 1 WITH APPROXIMATELY 2 PER LITTER $10.00 PER LITTER PER 2016 FY CONTRACT - $10 — AVERAGE PER MONTH $48.00 PER LITTER (2) PER 2017 FY CONTRACT - $96 — ESTIMATED AVERAGE PER MONTH FY 2016 - AVERAGE SICK/INJURED WILDLIFE PER MONTH — 12 $10.00 PER ANIMAL PER 2016 FY CONTRACT - $120 — AVERAGE PER MONTH $48.00 PER ANIMAL (12) PER 2017 FY CONTRACT — $576 — ESTIMATED AVERAGE PER MONTH AVERAGE COST PER MONTH FOR LITTERS AND WILDLIFE — FY 2016 — $658 ESTIMATED AVERAGE COST PER MONTH FOR LITTERS AND WILDLIFE — FY 2017 - $2,256 ($27,072 per yr.) ESTIMATED INCREASE PER MONTH — $1,598 (additional estimated increase per year $19,176) These estimated average costs are before changes have been made by City Animal Control Services. Changes are as follows: 1.) All injured or sick wildlife will be handled in-house. (estimated FY 2017 reduction of $6,912) 2.) Most wildlife litters will be transported to Wildlife Rehab or housed. (estimated FY 2017 reduction of $1,152) 3.) Working with foster/rescue to take kitten/puppy litters (estimated FY 2017 reduction of 30% of litters being taken to CBHS $5,702) (being omitted) OVERALL ESTIMATED INCREASE OF $13,276 ($19,008) for FY2017. Pickup fee total in a 12 month period was $6,380.00 collected at the CBHS. Estimated 2% of pickup fees for June 2016 thru May of 2017 is $1,276.00. OVERALL ESTIMATED DECREASE IN REVENUE - $1,276.00. 12 month total — paid to Humane Society - $66,553.00 12 month total — billed to Cedar Falls - $82,311.60 Increase of approximately $2,800 for dog licenses Cats Licenses is even Pickup fees as of 5/31 - $1,070.00 over budgeted amount. Agreement for animal control services FY2017 Requested Changes in Fees 1.) A service charge of 2% will be charged for all pick up fees collected by contractor as identifies in section 6.4 This 2% service charge will be deducted from the billing amount the shelter owes the city each month for pick-up and licensing fees. (The CBHS makes a copy of each ticket, redemption and vaccination verification for the city of Waterloo. Staff takes the time to call and verify rabies vaccinations when owners do not provide verification. CBHS pays all fees and banking charges when citizens pay for city pick up fees with credit cards. This service charge will help to offset the cost of additional banking fees, staff time and cost of copies and paperwork). 2.) Wildlife Fee: Increase to $48.00 per wildlife animal. Wildlife litters will be charged a single fee of $48.00 per litter and an additional $48.00 for the mother that is dropped off at the same time as the litter. (The previous $10 per wildlife fee does not cover the expense of euthanasia and disposal of adult wild animals. Many of these wildlife animals such as raccoons are sick with distemper or parvo which can contaminate domestic dogs/cats. CBHS has the extra expense of using protective clothing such as gowns, foot protection, gloves, etc. as not to contaminate shelter animals. CBHS also has to provide an outdoor area to hold wildlife that is transported to rehab as not to contaminate shelter animals.) 3.) Stray Domestic Animal litters: Increase to $48.00 per individual animal. CBHS will charge a single $48.00 per litter for infant cats and dogs that still have their eyes closed, otherwise each animal will be charged individually. (The CBHS has the expense of vaccinations and care of each individual cat and dog entering the shelter even if the animal comes in as part of a litter.) We feel the relationship between the CBHS and the city of Waterloo has been very beneficial for the animals and the community. We are very interested in continuing the current relationship/contract with the city of Waterloo. However, in order for us to financially be able to continue holding stray animals for the city we are asking for the above fee changes. Thank you Sandie, please let us know if anyone has any questions, concerns or wish to visit the shelter or discuss these requests. Karla Beckman & Kristy Gardner Co -Directors, Cedar Bend Humane Society Animal Surrenders June July August September October November December January February March April May Cat & Dog Litters 12 21 21 29 13 6 3 3 1 4 1 9 Wildlife Litters 5 1 2 1 0 0 0 0 0 0 1 3 Wildlife 6 9 8 14 6 8 4 1 6 4 7 18 Per Month TOTAL 23 31 31 44 19 14 7 7 8 9 30 FY 2016 - AVERAGE CAT & DOG LITTERS PER MONTH — 11 WITH APPROXIMATELY 3 PER LITTER $48.00 PER LITTER PER 2016 FY CONTRACT - $528 — AVERAGE PER MONTH $48.00 PER PUPPY/KITTEN — (3) PER 2017 FY CONTRACT - $1,584 — ESTIMATED AVERAGE PER MONTH FY 2016 - AVERAGE WILDLIFE LITTERS PER MONTH — 1 WITH APPROXIMATELY 2 PER LITTER $10.00 PER LITTER PER 2016 FY CONTRACT - $10 — AVERAGE PER MONTH $48.00 PER LITTER (2) PER 2017 FY CONTRACT - $96 — ESTIMATED AVERAGE PER MONTH FY 2016 - AVERAGE SICK/INJURED WILDLIFE PER MONTH — 12 $10.00 PER ANIMAL PER 2016 FY CONTRACT - $120 — AVERAGE PER MONTH $48.00 PER ANIMAL (12) PER 2017 FY CONTRACT — $576 — ESTIMATED AVERAGE PER MONTH AVERAGE COST PER MONTH FOR LITTERS AND WILDLIFE — FY 2016 — $658 ESTIMATED AVERAGE COST PER MONTH FOR LITTERS AND WILDLIFE — FY 2017 - $2,256 ESTIMATED INCREASE PER MONTH — $1,598 (additional estimated increase per year $19,176) These estimated average costs are before changes have been made by City Animal Control Services. Changes are as follows: 1.) All injured or sick wildlife will be handled in-house. (estimated FY 2017 reduction of $6,912) 2.) Most wildlife litters will be transported to Wildlife Rehab or housed. (estimated FY 2017 reduction of $1,152) 3.) Working with foster/rescue to take kitten/puppy litters. (estimated FY 2017 reduction of 30% of litters being taken to CBHS $5,702) OVERALL ESTIMATED INCREASE OF $13,276 for FY2017. Pickup fee total in a 12 month period was $6,380.00 collected at the CBHS. Estimated 2% of pickup fees for June 2016 thru May of 2017 is $1,276.00. OVERALL ESTIMATED DECREASE IN REVENUE - $1,276.00.