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Home My WebLink AboutSupplemental Attachments - 10/9/2017City of Waterloo Finance Committee Open Invoice Report For October 9, 2017 Approval Finance Committee Accounts Payable Open Invoice Report Tota As of Friday, October o6, 2017 EFT Transactions: Wellmark: Weekly Claims Wellmark: Monthly Claims Adjustment to BHC Treas-prop taxes 1,824,208.77 191,126.85 229, 943.15 299.05 ISubtotal - as of Monday, October 9, 2017 2,245,577.82 Workers Compensation Issued by TPA Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Payroll 10,191.69 4,341.21 IBill Payment Total - Monday, October 9, 2017 2,260,110.72 Payment to Council members or related entities: TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED FY' v/,) BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance ad ai800/3(14$ as Li 3L Qt) 2, 3`• o Ct) Io -f1-(7 Co • - be•artment NAME(S) AND POSITION(S): Mayor Quentin Hart DATE: 10/3/17 NAME OF CLASS / MEETING: Cedar Valley Coalition DESTINATION: Washington, D.C. DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 4/22/18 RETURN DATE: 4/25/18 DATE(S) OF MEETING: 4/23 & 4/24/18 PURPOSE OF TRAVEL/TRAINING - Cedar Valley Coalition 2018 - Meet with other governmental representatives regarding economic development, brownfields. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 1,350.00 210.00 LODGING MEALS PARKING REGISTRATION 650.00 AIRFARE MILEAGE/FUEL 70.00 MISC/TOLLS 80.00 TAXI TOTAL FOR ALL: $ 2,360.00 BUDGET LINE ITEM: 010-01-8200-1345 YES YES X GRANT REIMBURSABLE NO NO REQUIRED CERTIFICATION TOTAL: $ 2,360.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR Df DATE /7 FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 3l (Ivo G1, 9i/ THIS REQUEST 4/ a LEFT AFTER THIS REQUEST 2U, ‘jS �� TRAVEL REQUEST FY _2018 BUDGETED CITY OF WATERLOO EXPENDED YTD DATE Original - Clerk/Finance Cosy - Department NAME(S) AND POSITION(S): Captain Dave Mohlis DATE September 28th, 2017 NAME OF CLASS / MEETING: 2017 Iowa Homeland Security Conference DESTINATION: Ankeny, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 16, 2017 Return Date: October 17, 2017 DATE(S) OF MEETING: October 16-17, 2017 PURPOSE OF TRAVEL: Captain Krogh is requesting authorization to send Captain Dave Mohlis to the 2017 Iowa Homeland Security Conference in Ankeny, Iowa on October 16-17, 2017. The conference will cover: Homeland Security Initiatives, Social media, cyber incidents, communication, In the line of duty Death Process, Iowa Mutual aid compacts, weather, drone operations, along with additional breakout sessions. A city vehicle will be needed for this training/travel. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $150.00 LODGING .00 Parking $60.00 MEALS .00 Shuttle/taxi $150.00 REGISTRATION .00 AIRFARE $50.00 Fuel/mileage .00 Baggage fee TOTAL FOR ALL: $ 410.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x x REQUIRED CERTIFICATION YES NO TOTAL: $ 410.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST (C)KA-9-7YL}k-,>-- - DEPARTMENT HEAD MAYOR l0/9// x DATE DATE Item Coversheet Page 1 of 1 CITY OF WATERLOO Council Communication Request from Yesenia Carrillo for a waiver for a concrete driveway located at 119 Marsh Street and authorizing the construction of a concrete driveway and placing a driveway or sidewalk on city right-of-way on an unimproved street. City Council Meeting: 10/9/2017 Prepared: 10/4/2017 ATTACHMENTS: Description Type ci DW Waiver 119 Marsh St Cover Memo Request from Yesenia Carrillo for a waiver for a concrete driveway located at 119 Marsh Street and SUBJECT: authorizing the construction of a concrete driveway and placing a driveway or sidewalk on city right- of-way on an unimproved street. Submitted by: Submitted By: Eric Thorson, PE, City Engineer Recommend for approval by the City Engineer. Recommended Action: This waiver is needed due to the placement of a driveway or sidewalk on City right-of-way on an unimproved street. I have reviewed this request and recommend its approval subject to the following provisions. 1.Work to be performed by an approved and bonded contractor. 2.A permit is to be obtained from the office of the City Engineer prior to construction. 3.All work shall be performed under the supervision of the City Engineer and at no cost to the City of Summary Statement: Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Legal Descriptions: SUMMIT ADDITION S 70 FT LOT 1 BLK 1 Orko https://waterloo.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=9835 10/4/2017 WAIVER Date: /t) ZD/7 Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: I hereby request a waiver to the driveway and sidewalk specifications for the construction of a COhtre-4e_ driveway or sidewalk located at (concrete or asphalt) /1 ? /no h S e -F (Address) This waiver is needed because of: special surface texture to be used on the concrete approach (i.e., exposed aggregate, brick stamped pattern, paving brick). elimination of the sidewalk section due to the inability to meet the grade requirements. elimination of the sidewalk section for asphalt driveways. placement of a driveway or sidewalk on City right-of-way on an unimproved street. Other: 1 agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, Alb_ I/ 4 — 'rinted Name of 'roperty Owner ignature of Property Owner CITY OF WATERLOO SPECIFICATION COVERSHEET RENTAL OF FOUR (4) MOTOR GRADERS 1. Specifications for Rental Equipment as Attached. 2. Rental period as defined being November 15, 2017 to March 15, 2018 3. Delivery of Equipment to: City of Waterloo Street Department 625 Glenwood Street Waterloo, IA 50703 Our cost for the specified rental equipment 'WITH WINGS' per grader, per month as defined in the attached specification sheet: IS: (Dollars) Our cost for the specified rental equipment 'WITH WINGS' for the entire rental period as defined in the attached specification sheet: IS: (Dollars) Company Signature Date Address City State ZipCode Print/Type Name NOTE: This form must be returned as the first page of your bid document! GENERAL INSTRUCTIONS TO BIDDERS RENTAL OF FOUR (4) MOTOR GRADERS AS PER ATTACHED SPECIFICATIONS BID DEADLINE: 12:00 NOON, Thursday, October 19, 2017 The City of Waterloo, Iowa, is seeking bids for rental of four (4) motor graders as described in the enclosed Specifications. All bids are to be submitted to the City Clerk, at her office located at 715 Mulberry Street, Waterloo, Iowa 50703, in a sealed envelope, clearly marked with the following: a) The name and business address of the bidder b) The specific item that is being bid c) Date and time of the bid All bids must meet or exceed the Specifications provided. Bids that do not meet or exceed the Specifications will be rejected. All bid prices are recognized by the City and the Bidder to be valid irrevocably for a minimum of sixty (60) days from the calendar date of the Bid Opening. Standard procedures dictate that the City of Waterloo will accept the lowest responsive, responsible bid. However, the bidder understands that the City reserves the right to reject any bid that is either considered not to be responsive or not most advantageous to the City. The City will normally award the purchase contract to the responsible Bidder who meets or exceeds the minimum specifications provided. The City of Waterloo, Iowa reserves the right to accept or reject any and all bids. Upon acceptance of the bid, notification to proceed will be mailed or delivered to the Bidder. This shall constitute acceptance of the Bid, and there, be a legal binding agreement. The bidder guarantees the availability of said equipment for the entire rental period as detailed in the specifications. If applicable, the Bidder guarantees that the title conveyed for the goods shall be delivered free from security interest or other lien or encumbrance. The Bid price shall include all discounts, freight and/or transportation costs necessary to supply this equipment in accordance with the specifications and to the final destination of 625 Glenwood Street, Waterloo, Iowa. City of Waterloo General Specifications Winter Rental Program * Rental Program is for the delivery of four (4) rental Motor Graders for a four- month period from November 15, 2017 through March 15, 2018. General Information: The bid should be for four (4) Motor Graders, completely serviceable with NEW or LIKE NEW tires, meeting or exceeding the following specifications and equipment requirements. Should be comparable to Deere 770 Series. Bids submitted should include mounted wings. Motor Graders: Specifications to be a minimum 150-180HP variable horsepower, articulated machine in the 30,000 Ib + class. Each bid shall be accompanied by submittals of product literature, catalogcuts, etc. that fully picture and describe the unit(s) being bid. The information must be complete enough to allow the City to determine specifications compliance. Successful bidder MUST be able to supply equipment bid for the entire rental period. 1. Engine: a. Net Horsepower Rated: 150 — 180 b. Minimum Torque: 450 — 550 c. Diesel d. 6 -Cylinder e. Minimum 460 Cubic Inch Displacement f Automatic Dust Ejector Air Cleaner w/ service indicator g. Ether Starting aid 2. Fuel: a. #2 Diesel / B-2 Bio -diesel b. Fuel Priming Pump c. Fuel Filter d. Water Separator 3. Transmission: a. Powershift with direct drive b. 6 Forward Gears Minimum c. 4 Reverse Gears Minimum d. Tow Disconnect e. Inching Pedal f. Single lever control g. Neutral Start / Lock -out 4. GVWR: a. 30,000 — 35,000 lbs 5. Steering: a. Hydraulic b. Front steer plus articulated i. 400 — 3500 psi ii. 52 GPM Minimum d. Hydraulic Control Lockout system i. To control cylinder drift e. System / Controls / Valving to provide: i. Right / Left Blade Lift including Float ii. Circle Drive iii. Center Shift iv. Front Wheel Lean v. Articulation vi. Blade side Shift vii. Ripper Function viii. Wing Plow Function 12. Tires / Rims / Bearings: a. 14.00 — 24 i. 10 PR (G2) ii. Traction Tread b. 10" Rims i. Interchangeable F -R ii. One (1) Spare Rim w/Rings 13. Cab / Body: a. Rops Cab i. Full Height ii. Sound Suppressed iii. Wipers / Washers 1. Front & Rear iv. Left / Right rearview mirrors v. Engine compartment covers 14. Interior: a. Standard suspension seat i. 3" Seat Belt b. Heater / Defroster i. Dual Fan ii. Heavy duty c. Adjustable control console d. Open -able front lower doors e. Hand Throttle f. Inside rearview mirror g. Tilt Steering Wheel h. Rubber Floor Mat 15. Instruments / Gauges / Monitoring System: a. Hour Meter b. Voltmeter a. State estimated Date of Delivery 21. Number of units: a. Four 22. Bid Price: a. Price Each Unit: (with wing) b. Price four (4) Units: (with wings)